HomeMy WebLinkAbout2023-01-07 Council minutesr
�.®,° CITY OF IOWA CITY
''-�'P�� MEMORANDUM
Date: January 10, 2023
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Budget Work Session, January 7, 2023, 8:25 AM in Emma J. Harvat Hall
Council: Alter, Bergus, Harmsen, Taylor, Teague, Thomas
Staff: Fruin, Jones, Kilburg, Fruehling, Goers, Platz, Davies, Fleagle, Ogden
(A complete transcription and power point presentations are archived in the City Clerk's Office
and available on the City website.)
BUDGET OVERVIEW AND HIGHLIGHTS
City Manager Fruin noted the time and effort from staff that was put into pulling together the
budget and urged items for Councilors to jump in if they have questions during the presentations.
Fruin reviewed the budget review schedule, areas of focus, fund structures, and Fiscal Year
2023 budget review and challenges. Assistant City Manager Kilburg reviewed Revenue. Deputy
City Manager Jones reviewed expenditures and Enterprise Funds. [BREAK] City Manager Fruin
wrapped up with discussion on investments in the strategic plan, core services, and other
adopted master plans. Fruin also briefly noted looking ahead at the FY25 budget and things to
plan for. Individual Council members expressed their views. [PowerPoint of FY2024 Budget
coincided with overview.]
Finance Director Davies was also present for discussion.
Department budgets were presented as outlined on the agenda; and page number in parenthesis
refers to pages in the Proposed Financial Plan (12/23/22 Information Packet). Power points of
organization charts for the City departments were shown and archived.
GENERAL GOVERNMENT PROGRAM BUDGETS
'City Attorney — City Attorney Goers (Pages 48-53, Pages 336)
[BREAK]
• City Clerk — deferred to later in the meeting
• City Manager — deferred to later in the meeting
. Finance — deferred to later in the meeting
PUBLIC SAFETY PROGRAM BUDGETS
• Police Department — Police Chief Liston (Pages 112-128, Pages 348-353)
• Fire Department — Fire Chief Lyon (Pages 129-145, Pages 354-356)
Council Budget Work Session
January 7, 2023
Page 2
CULTURAL & LEISURE PROGRAM BUDGETS
Library — Library Director Carman (Pages 170-179, Pages 364-367)
Parks & Recreation — Parks & Recreation Forestry Superintendent Tyler Baird
- Parks & Recreation Administration (Pages 146-154, Page 357)
- Government Buildings (Pages 155-158, Page 358)
- Recreation (Pages 159-161, Page 359)
- Park Maintenance (Pages 162-166, Pages 360-362)
- Cemetery Operations (Pages 167-169, Page 363)
(Break for lunch 12:05 — 12:37 pm)
Senior Center — Senior Center Coordinator DeLoach (Pages 180-188, Pages 368-369)
COMMUNITY PROGRAM BUDGETS
'Neighborhood and Development Services - NDS Director Hightshoe
- NDS Administration (Pages 189-195, Pages 370)
- Neighborhood Services (Pages 196-204, Pages 371-374)
- Development Services (Pages 205-209, Pages 375)
- Community Development Block Grant (Pages 380-381)
- H.O.M.E. Grant (Pages 382-383)
- Housing Authority (Pages 505-509)
- Affordable Housing Fund (Pages 403-404)
- Property Management Fund Pages (405-407)
'Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe
(Pages 210-214, Pages 393-395)
BUSINESS TYPE FUNDS
Transportation Services — Transportation Services Director Nagle-Gamm
- Transportation Administration (Pages 254, 260, Pages 378)
- Parking (Pages 261-264, Pages 438-445)
- Transit (Pages 265-268, Pages 446-454)
[BREAK]
. Airport — Operations Specialist Michael Tharp (Pages 269-274, Pages 496-499)
PUBLIC WORKS PROGRAM BUDGETS
Public Works - Public Works Director Knoche
- Public Works Administration (Pages 215-223, Pages 376)
- Engineering Services (Pages 224-228, Pages 377)
- Road Use Tax Fund (RUT)/Streets Operations (Pages 229-233, Pages 384-390)
- Wastewater (Pages 234-238, Pages 455-465)
- Water (Pages 239-243, Pages 466-480)
- Refuse (Pages 244-250, Pages 481-487)
- Landfill (Pages 488-495)
- Storm Water (Pages 500-504)
- Equipment (Pages 251-253, Pages 664-668)
Council Budget Work Session
January 7, 2023
Page 3
GENERAL GOVERNMENT PROGRAM BUDGETS (cont.)
City Clerk — City Clerk Fruehling and Deputy City Clerk Platz (Page 41-47, Page 335)
[BREAK]
. City Manager - Assistant City Manager Kilburg
- City Council (Page 334)
- City Manager (Pages 54-59, Page 337)
• City Manager - Assistant City Manager Kilburg
- Communications/Cable TV (Pages 60-63, Pages 337-338)
- Climate Action and Outreach (Pages 78-81, Page 341)
- Climate Emergency Levy (Page 400)
• City Manager — Deputy City Manager Jones
- Human Resources (Pages 64-67, Page 339)
- Human Rights (Pages 68-73, Pages 340)
- Economic Development (Pages 74-77, Page 341)
• Finance — Finance Director Davies, Budget & Compliance Officer Fleagle, and
Budget Management Analyst Ogden
- Finance Administration (Pages 82-91, Pages 342-344)
- Accounting (Pages 92-94, Page 345)
- Purchasing and Central Services (Pages 95-99, Pages 346 and 676-678)
- Revenue (Pages 100-102, Page 347)
- Risk Management (Pages 103-106, Pages 669-671)
- Information Technology Services (Pages 107-111, Pages 672-675)
City Manager Fruin and individual Council members shared additional thoughts regarding the
budget.
Meeting adjourned 4:01 PM