HomeMy WebLinkAbout03-08-2023 Board of AdjustmentIOWA CITY BOARD OF ADJUSTMENT
Wednesday, March 8, 2023 — 5:15 PM
City Hall, 410 East Washington Street
Emma Harvat Hall
Agenda:
1. Call to Order
2. Roll Call
3. Nomination and selection of Board Chair and Vice Chair
4. Appeal Item
a. APL23-0001: An appeal submitted by the Chi Omega Sorority House to overturn a
decision of the Historic Preservation Commission denying a Certificate of
Appropriateness in a Conservation Overlay (OCD) zone for window replacement at
804 Iowa Avenue: alleging that the decision did not reasonably consider all the facts
in the past history of improvements to the building.
5. Special Exception Items
a. EXC23-0001: An application submitted by JAM Investments of Iowa City requesting
a special exception to allow a new drive -through facility associated with an eating
establishment in a Community Commercial (CC-2) zone at 1926 Keokuk Street.
b. EXC23-0002: An application submitted by the Domestic Violence Intervention
Program requesting a special exception to allow a Community Service — Shelter use
in an Intensive Commercial (CI-1) zone for a new emergency shelter at 612 Olympic
Court.
6. Consideration of Meeting Minutes: December 14, 2022
7. Board of Adjustment Announcements
8. Adjournment
If you need disability -related accommodations in order to participate in this meeting, please
contact Kirk Lehmann, Urban Planning at 319-356-5247 or at klehmann(a iowa-city.orq.
Early requests are strongly encouraged to allow sufficient time to meet your access needs.
Upcoming Board of Adjustment Meetings
Formal: April 12 / May 10 / June 14
Informal: Scheduled as needed.
March 8, 2023
Board of Adjustment Meeting
APL23-0001
ITEM 4A ON THE AGENDA
Coversheet
Prepared by Staff
COVER SHEET
To: Board of Adjustment Prepared by: Kirk Lehmann, Associate Planner
Item: APL23-0001 Date: March 8, 2023
Parcel Number: 1010410014
GENERAL INFORMATION:
Applicant(s): Lynette Lancial, President and Nancy Foster,
Treasurer
Chi Omega House Corporation
Contact: James Phelps
Streamline Architects
1210 Highway 6, Suite 400
Iowa City, IA 52246
Property Owner(s):
Requested Action:
Purpose:
Location:
Location Map:
Size:
Chi Omega Sorority
3 Cottage Grove Drive NE
Iowa City, IA 52240
To overturn a decision of the Historic Preservation
Commission to deny a Certificate of Appropriateness
in a Conservation Overlay (OCD) Zone.
To replace ground floor windows.
804 Iowa Avenue
err ,e� '• �
E low®
13,800 square feet
1
Existing Land Use and Zoning:
Surrounding Land Use and Zoning
Applicable Code Sections:
File Date:
ATTACHMENTS:
1. Staff Materials
2. Location & Zoning Maps
3. Correspondence
4. Appeal Application
Residential; High Density Multi -Family Residential
with a Conservation District Overlay (OCD/RM-44)
North: Residential; High Density Multi -Family
Residential with a Conservation District
Overlay (OCD/RM-44)
East: Residential; High Density Multi -Family
Residential (RM-44)
South: Residential; Neighborhood Stabilization
Residential with a Conservation District
Overlay (OCD/RNS-20)
West: Residential; Neighborhood Stabilization
Residential with a Conservation District
Overlay (OCD/RNS-20)
14-8E-2C: Historic Review Appeals
January 26, 2023
March 8, 2023
Board of Adjustment Meeting
APL23-0001
ATTACHMENT 1
Staff Materials
Prepared by Staff
MEMORANDUM
TO: Board of Adjustmen
FROM: Susan Dulek, Ass't.
DATE: 3/1/23
City Attorne4
RE: Appeal from Historic Preservation Commission's Denial of a
Certificate of Appropriateness to replace windows 804 Iowa Ave.
The purpose of this memorandum is to set forth City staff's position regarding the rules that govern
your consideration of the above -referenced appeal. Please note the City Attorney's Office will not
be advising the Board in this appeal. The Board will be advised by an Assistant Johnson County
Attorney on this issue.
In deciding the appeal, Section 14-8E-2D3 of the City Code states:
In deciding such appeal, the ... the board of adjustment,... shall consider whether the
[historic preservation] commission has exercised its powers and followed the guidelines
established according to this title, and whether the commission's action was patently
arbitrary or capricious.
Therefore, the Board must determine:
1. Whether the Commission exercised its powers and followed the "guidelines" established by the
Historic Preservation provisions of the City Code? Section 14-36-3C (1) of the City Code sets
forth the approval criteria:
C. Approval Criteria: Applications for historic review will be reviewed for compliance with
the following guidelines and standards, which are published in the "Iowa City Historic
Preservation Handbook", as amended:...
2. Conservation Districts: For properties located within a conservation district:
a. "Iowa City Guidelines For Historic Preservation"....
_re
2. Whether the Commission's action was "patently arbitrary or capricious"? A decision is
"arbitrary" or "capricious" when it is made without regard to the law or the facts of the case. Arora
v. Iowa Board of Medical Examiners, 564 N.W. 2d 4, 8 (Iowa 1997).
The above -stated "standard of review" is a narrow one. The Board is not entitled to substitute its
judgment for that of the Commission. In other words, the Board may not reverse the
Commission's decision merely because the Board disagrees with it. Rather, if the Board finds that
the Commission exercised its powers and followed the guidelines established by law and that its
decision was not patently arbitrary or capricious, then the Board must affirm the Commission's
decision.
The Iowa City Guidelines For Historic Preservation are contained within the Iowa City Historic
Preservation Handbook that is adopted by Council resolution. Regarding a request to replace
windows, the primary issue under the Guidelines is whether the windows are deteriorated.
Attached is page 31 of the Iowa City Preservation Handbook, which includes the following: The
Commission ... requires documentation of the extent of deterioration in order to approve
replacement of windows." (emphasis added) Because the Commission concluded the windows
are not deteriorated, the Commission followed the Guidelines published in the Iowa City
Preservation Handbook. Further, its decision was not patently arbitrary or capricious. Therefore,
the Board must affirm the Commission's decision.
Copy to: James Phelps, architect for the owner
Jessica Bristow, Historic Preservation Planner
Historic Preservation Commission
street to garages or parking at the rear of
the property should be one lane in width,
but can be widened toward the back of the
lot to provide access to multi -stall garages or
parking spaces.
Disallowed:
Fences
• Removing historic metal fences.
Parking
• Providing parking spaces between the
primary structure and the street.
Vehicular Access
• Adding curb cuts and driveways from the
street when access is available from an alley.
Not Recommended:
Fences
4.13 Windows
Iowa City Historic Preservation Handbook
• Installing chain link, wire mesh or rail
fences in locations highly visible from the
street.
Sidewalks. Streets. and Walls
• Replacing historic brick paving with
concrete.
Vegetation
• Removing mature trees, unless tree is
causing damage to a building, is diseased,
or is structurally unsound, as determined
by professional arborist.
Exception
For more information on exceptions to the
Iowa City Guidelines, please refer to section
3.2.
Windows are one of the most important elements that define a building's architectural character.
Important window characteristics and elements include the window type, size, proportion, trim —
lintels, sills, decorative hoods and pediments, pattern of divided lights, mullions, sash and decorative
glass. Most often, historic windows are double -hung, but casements were occasionally used. Except for
small decorative windows, historic windows are generally taller than they are wide, and the lower and
upper floor windows are often aligned vertically. The Commission recommends repair of historic
windows before replacement is considered, and requires documentation of the extent of deterioration
in order to approve replacement of windows.
Recommended:
0
a
Attic Windows, Vents, Window Air -Condition Units and Other
Similar Openings
• Preserving historic attic windows, their trim and installing
traditional wood vents.
• Locating new attic openings in a manner that is
compatible with the historic window pattern.
• Locating window air-conditioning units on a building
elevation which is not highly visible from the street.
Historic Windows
• Preserving the historic windows by repairing sashes and
frames.
Retaining historic window frames and replacing badly
deteriorated sashes with new sashes that match the
historic ones.
New Windows
• Adding windows that match the type, size, sash width,
trim, use of divided lights, and overall appearance of the
historic windows.
• Adding new windows in a location that is consistent with
the window pattern of the historic building or buildings of
similar architectural style.
(Continued on page 32)
31
r
�p CITY OF IOWA CITY
MEMORANDUM
Date:
March 2, 2023
To:
Board of Adjustment
From:
Jessica Bristow, Historic Preservation Planner
Re:
APL23-0001:804 Iowa Avenue
Introduction: At the January 12, 2023 meeting of the Historic Preservation Commission, the
Commission denied the application to replace 11 double -hung windows, 6 window transoms
and two sidelights at 804 Iowa Avenue (Chi Omega House). The Commission's denial is being
appealed. At the same meeting the Commission approved an alternative scope of work that
replaced one non -historic double -hung window and repaired the remaining windows as needed.
This alternative approval is not under appeal.
Background: I met with the owner's architect, Jeff Portman of Streamline Architects, at 804
Iowa Avenue on September 15, 2022 to discuss the upcoming project. Windows were
discussed and viewed from the outside. Staff and the architect went inside to view the condition
of the windows. We both noted that the windows were not deteriorated though three sash cords
had been broken.
On December 15, 2022 Sarah Campbell of Whaley Campbell Design left a voice message for
staff about the project. I returned the call and told Campbell that an application for historic
review had not been submitted for the project. I explained the review process including the fact
that window replacement can be an item that is reviewed and approved by staff only when
windows are documented as deteriorated for replacement. When such documentation is not
available, staff review is not possible, and the project is instead reviewed by the full
Commission.
An application for historic review was submitted on December 20, 2022. On January 12, 2023
two staff members visited the property to fully document the windows and note their condition.
Guidelines:
804 Iowa Avenue is a contributing property in the College Hill Conservation District and
Sections 14-313-3 and 14-8E-2 of the City Code require approval by staff or the Commission to
replace windows. As stated earlier, Commission review was required because staff determined
the windows were not deteriorated.
When considering window replacement, the Commission (and staff) follows the Secretary of the
Interior's Standards for treatment of historic buildings. These standards are incorporated in the
Iowa City Historic Preservation Handbook as the guidelines adopted by City resolution for the
Commission to use in reviewing review applications. The window excerpts of the Secretary of
the Interior's Standards and the Iowa City Historic Preservation Handbook are attached.
The guidelines recognize that windows are an important element of a historic building and
should be preserved when possible. Documentation of deterioration is required in order for the
Commission (or staff) to approve replacement windows.
Condition of Windows: Prior to the application, the windows were reviewed by the owner's
architect and me. Later, an experienced City housing inspector and I visited the property to
March 1, 2023
Page 2
examine the windows. We found that although the windows are in need of routine maintenance,
including some repainting, some putty repair and rope replacement, the overall condition of the
windows is good. It was also noted that the windows had weather-stripping installed. Window
trim separation did not impact the windows. Concerns about ease of operation can be
addressed by replacement of broken sash cords. Concerns about energy efficiency can be
addressed by repair or replacement of storm windows which all historic windows should have
installed. Concerns about peeling paint can be addressed by a painting contractor.
Replacement Windows: When the Commission does find that window sashes are in
deteriorated condition, new sashes that match the historic ones are allowed. The proposed
windows for the front door sidelight replacement would not have matched the existing windows
or the historic rendering of the front of the building and therefore would not meet the
requirements even if the historic windows were found to be in need of replacement.
Commission Findings: Based on the information submitted by the applicant and the two City
staff reviews of the windows, the Commission found that the windows were not in deteriorated
condition and should be repaired rather than replaced. One window on the west side of the
building was found to be not historic and did not match the historic windows. The Commission
approved the replacement of this window in the alternate approval to repair the historic
windows.
Attachments:
Secretary of the Interior's Standards for the treatment of historic properties (excerpt)
Iowa City Historic Preservation Handbook (excerpt)
Staff report for the project as included in the January 12, 2023 meeting agenda packet
Powerpoint presentation from the January 12, 2023 meeting (excerpt)
Denial of Certificate of Appropriateness
Alternate Certificate of Appropriateness
Historic Preservation Commission meeting minutes January 12, 2023
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Iowa City Historic Preservation Commission
Iowa City Historic Preservation Handbook
A resource for historic Iowa City
ADOPTED SEPTEMBER 7, 2010
Goosetown /Horace Mann Conservation District & Jefferson Street Historic District maps added
7/22/2015.
Contains guidelines for the historic review of properties in historic and conservation
districts and historic landmarks; an explanation of the historic preservation process
and regulations; and information about best practices for historic property owners.
Iowa City Historic Preservation Handbook
street to garages or parking at the rear of
the property should be one lane in width,
but can be widened toward the back of the
lot to provide access to multi -stall garages or
parking spaces.
Disallowed:
Fences
• Removing historic metal fences.
Parking
• Providing parking spaces between the
primary structure and the street.
Vehicular Access
• Adding curb cuts and driveways from the
street when access is available from an alley.
Not Recommended:
Fences
4.13 Windows
• Installing chain link, wire mesh or rail
fences in locations highly visible from the
street.
Sidewalks, Streets, and Walls
• Replacing historic brick paving with
concrete.
Vegetation
• Removing mature trees, unless tree is
causing damage to a building, is diseased,
or is structurally unsound, as determined
by a professional arborist.
Exception
For more information on exceptions to the
Iowa City Guidelines, please refer to section
3.2.
Windows are one of the most important elements that define a building's architectural character.
Important window characteristics and elements include the window type, size, proportion, trim —
lintels, sills, decorative hoods and pediments, pattern of divided lights, mullions, sash and decorative
glass. Most often, historic windows are double -hung, but casements were occasionally used. Except for
small decorative windows, historic windows are generally taller than they are wide, and the lower and
upper floor windows are often aligned vertically. The Commission recommends repair of historic
windows before replacement is considered, and requires documentation of the extent of deterioration
in order to approve replacement of windows.
Recommended:
0
e
Attic Windows, Vents, Window Air -Condition Units and Other
Similar Ooenings
• Preserving historic attic windows, their trim and installing
traditional wood vents.
• Locating new attic openings in a manner that is
compatible with the historic window pattern.
• Locating window air-conditioning units on a building
elevation which is not highly visible from the street.
Historic Windows
• Preserving the historic windows by repairing sashes and
frames.
Retaining historic window frames and replacing badly
deteriorated sashes with new sashes that match the
historic ones.
New Windows
• Adding windows that match the type, size, sash width,
trim, use of divided lights, and overall appearance of the
historic windows.
• Adding new windows in a location that is consistent with
the window pattern of the historic building or buildings of
similar architectural style.
(Continued on page 32)
31
Iowa City Historic Preservation Handbook
0
v
Outbuilding Windows
• Windows on outbuildings should be
relatively small and rectangular or square.
Relocation and Closing Window Openings
If an opening is to be relocated, it should
not detract from overall fenestration
pattern.
If an opening is to be closed on a brick
structure, it should be recessed to express
the original opening and lintels and sills
should be maintained. On a framed
structure, appropriate siding that matches
the existing should be used with its
members being placed across and randomly
extended beyond the opening.
Replacement Windows
• Replacing badly deteriorated windows with
new ones that match the type, size, sash
width, trim, use of divided lights, and overall
appearance of the historic windows.
Using new wood windows to replace
deteriorated historic wood windows,
although the use of metal -clad, solid -wood
windows is acceptable. All replacement
windows and trim must accept paint.
Typically, sashes will be finished in a dark
color, either black or dark green.
• Divided lights may be true or simulated.
Simulated divided lights may be created with
muntin bars that are permanently adhered
to both sides of the glass, preferably with
spacer bars between the panes of insulating
glass.
• Replacing a bedroom window, if required for
egress by the Building Code, with a new one
that matches the size, trim, use of divided
lights, and overall appearance.
Storm Windows and Shutters
• Installing traditional wood storm windows
al window types:
and screens on older buildings. Storms
should fit the opening exactly, without the
use of spacers.
Installing wood -frame combination storm
windows with screens that resemble
traditional wood storm windows. The use of
metal -clad, wood -frame combination storm
windows is acceptable. Storm windows must
accept paint and should be painted the same
color as the sash of the main windows,
preferably black.
Any new shutters should be
proportionate so that they cover the
windows if closed. The shutters should
be compatible with the style of the historic
house and should be louvered or paneled
wood construction.
Disallowed:
New and Replacement Windows
• Installing modern types of windows
including sliding, awning, casement, and bay
windows when they were not original to the
building, consistent with the architectural
style, or required for egress.
• Installing metal, vinyl -clad or vinyl windows
on primary structures or on contributing
outbuildings when they were not original to
the building.
• Using between -the -glass grilles or snap -in
grilles to achieve the appearance of divided
lights.
• Introducing new window openings into
primary elevations.
Shutters
• Installing shutters on windows on a structure
that did not historically have shutters.
Exception
In order to provide flexibility for certain changes
and certain properties, the Commission has
documented a number of exceptions to the Iowa
Double Hung window Casement window Awning window Slider window
32
Iowa City Historic Preservation Handbook
City Guidelines. Projects requiring the exceptions corresponding to the property type listed below may
be approved by the Preservation Planner or Preservation Planner and Chair. Projects requiring
exceptions to the guidelines that are not listed may be considered by the full Commission under major
review. The Commission is afforded flexibility when reviewing applications in order to arrive at
historically and architecturally appropriate solutions in cases where a proposed construction project
does not significantly affect the architectural character of a historic structure.
In deciding on a project requiring an exception to the guidelines, the Commission may find guidance in
the additional guidelines, outlined in section 3.2. When approving a project requiring an exception, the
Commission shall identify the guideline(s) for which the exception is being made, and the rationale for
the exception.
For more information on exceptions to the Iowa City Guidelines, please refer to section 3.2.
Applies to All Properties
New and Replacement Windows
• Fiberglass windows may be considered
for basement windows with
moisture problems.
• Modern window types may be considered
on a case -by -case basis in situations where
multiple window types exist on a building.
• Glass block may be considered in situations
where the glass would not be visible from
the street, or where privacy issues exist.
• Change in window size may be allowed for
egress requirements. The change of window
size should be considered a last resort.
Applies to Non -Historic Properties in all
Districts
New and Replacement Windows
• Vinyl or vinyl -clad wood windows may be
considered for replacement windows
provided they match historical proportions.
Applies to Noncontributing and Non -
Historic Properties in all
Districts
Outbuildine Windows
• Vinyl or vinyl -clad wood windows maybe
considered, provided they match
appropriate historical outbuilding
window proportions.
Applies to Noncontributing and Non -
Historic Properties in
Historic Districts
All Properties in Conservation
Districts
New and Replacement Windows
• Vinyl or vinyl -clad wood windows maybe e
used for replacement of basement
windows provided the foundation wall is
no more than 18 inches above grade.
• Vinyl or vinyl -clad wood windows maybe
considered for primary buildings in if
existing windows are vinyl or vinyl -clad
wood.
• Vinyl or vinyl -clad wood windows maybe
considered for additions provided they
match historical proportions.
33
Staff Report January 4, 2023
Historic Review for HPC22-0089: 804 Iowa Avenue
District: College Hill Conservation District
Classification: Contributing
The applicant, Streamline Architects, is requesting approval for a proposed alteration project at 804 Iowa
Avenue, a Contributing property in the College Hill Conservation District. The project consists of the
replacement of the first -floor windows in the historic portion of the house.
Applicable Regulations and Guidelines:
4.0 Iowa City Historic Preservation Guidelines for Alterations
4.3 Doors
4.11 Siding
4.13 Windows
Staff Comments
This three-story rectangular house with a hipped roof has some Tudor Revival stylistic elements. A pair of
steeply pitched front gables interrupt the eaves line. A gable hood is centered above the front entrance, and a
shed roofed dormer runs the length of the building on each side. The first floor is brick veneer, the remaining
floors stuccoed. The remaining historic windows are 8-over-one double -hung with four -light transoms above
the ones on the south elevation which are also grouped in threes. A large addition in the right-hand rear
forms an "ell" and consists of a gabled roof and a pair of shed dormers, the eastern dormer flows with that of
the original structure. A second -floor balcony forms a verandah on the west side. This 1966 addition was
designed by architect J Bradley Rust.
In 2016, the Commission approved alterations to the basement of the 1966 addition, including the
replacement of some non -historic windows. No other work has been reviewed since the Conservation
District was formed in 2003.
The applicant is proposing to replace the remaining first -floor windows in the historic portion of the house.
This includes the two west -facing double -hung windows, the two east -facing double -hung windows, and six
south -facing double hung windows and transoms above. The two sidelights for the front door will also be
replaced. They will also replace the pair of historic French Doors in the SW comer of the house and one
window in the rear addition. They propose to replace the windows with Pella Reserve Traditional. The
proposal information includes aluminum coil stock in a brown color. Staff assumes the intention is to cover
the original wood trim around and between windows with this material. They propose to replace the existing
single light side -lights on the main door to 15-lite panels.
Section 4.3 Doors of the guidelines recommends repairing historic doors rather than replacing them. It is
recommended to replace badly deteriorated doors with new or salvaged doors that are similar in size, material,
style, and appearance.
Section 4.11 Siding of the guidelines states that it is disallowed to cover historic trim such as door and
window trim, skirt and frieze boards, and corner boards. It is also disallowed to remove them. Covering
historic trim is also disallowed when the application of synthetic siding is approvable by exception. It is
recommended to repair historic wood siding and trim.
Section 4.13 Windows of the guidelines recommends preserving historic windows by repairing sashes and
frames and retaining historic window frames and replacing badly deteriorated sashes with new sashes that
match the historic ones. It is recommended to replace badly deteriorated windows with new ones that match
the type, size, sash width, trim, use of divided lights, and overall appearance of the historic windows. Using
new wood windows to replace deteriorated historic wood windows is recommended, although the use of
metal -clad, solid wood windows is acceptable. All replacement windows and trim must accept paint.
Typically, sashes will be finished in a dark color, either black or dark green. Divided lights may be true or
simulated. Simulated divided lights may be created with muntin bars that are permanently adhered to both
sides of the glass, preferably with spacer bars between the panes of insulating glass.
The section describes windows as follows:
Windows are one of the most important elements that define a building's architectural
character. Important window characteristics and elements include the window type, size,
proportion, trim —lintels, sills, decorative hoods and pediments, pattern of divided lights,
mullions, sash and decorative glass. Most often, historic windows are double -hung, but
casements were occasionally used. Except for small decorative windows, historic windows
are generally taller than they are wide, and the lower and upper floor windows are often
aligned vertically. The Commission recommends repair of historic windows before
replacement is considered, and requires documentation of the extent of deterioration in
order to approve replacement of windows.
Prior to 2015, door slabs could be replaced in all properties without historic review. Ordinance no. 15-4631
amended section 105.2 of the IBC and IRC to include review of street -facing doors for landmark properties
and properties in historic districts, not conservation districts (#17). For the historic French Doors, if the
exterior trim is not removed or covered (which would require historic review approval) the replacement of
the door slabs does not require historic review and approval. Therefore, review of the French Doors will not
be included in this review. It is assumed that their historic exterior trim will remain.
In Staff's opinion, the historic windows included in this project are in good condition. Some windows may
not open and close as expected because of past paint applications or stops that need to be adjusted. The
interior trim above the south -facing windows in the east portion of the house appears to have experienced
some movement over time that caused the paint to crack at the joint. No impact to the windows was found.
Minimal repair could be completed for the windows to function properly. Alternatively, they could undergo a
complete rehabilitation and weather-stripping so that they would be in a "like new" condition. The inoperable
transoms are in excellent condition. Staff recommends that this portion of the project is not approved.
The proposal included the replacement of the windows on either side of the main door with 15-lite windows
that do not match the existing single -light configuration. While the front door has been changed from the
tongue -and -groove original door, there is no evidence that the current single -light windows are not the
historic configuration. The 1966 drawing provides the oldest representation of the facade of the building that
is currently known. Unless historic images can be found to provide documentation that the windows were
historically different from the existing configuration and the 1966 drawing, staff does not recommend
approval of a window that does not follow the guidelines: matching the existing use of divided lights, if the
Commission approves window replacement on this facade.
The window in the rear addition on the west side is likely not a historic window. This portion of the budding
was added in 1966. The drawings for the 1966 project show this window as an 8-over-one double -hung
window matching the windows in the historic portion of the house. The window is currently a one -over -one
double hung window with wired glass. Because the window is not historic, staff recommends approval of its
replacement with an 8-over-one double hung window to match the historic windows. Any type of glass may
be used.
The French Doors do not fall under the Commission's purview, so they are not included in the
recommended motion. As an important part of the historic character of the house, staff recommends that the
owner consider repair of this pair of doors rather than replacement. And if beyond repair, replacing the doors
in -kind.
While the application did not state that trim would be replaced or covered in the project, aluminum coil
stock, which is used in modem construction to cover other trims, is included in the project. The guidelines
disallow covering any trim with any material. Staff recommends that covering any trim on the building is not
approved. Replacement windows and doors should reuse existing trim and replace in -kind if beyond repair.
Similarly, if ganged or paired windows are replaced, the new windows should not be installed in the same
opening but retain the original size and configuration. Any weight pocket should remain with its exterior trim
even if it no longer holds weights.
Recommended Motions
(Motions must be made in the affirmative and then voted down if the application is being denied.)
Replacement of windows as proposed and covering trim:
Move to approve a Certificate of Appropriateness for the project at 804 Iowa Avenue as presented in the
application.
Alternative Selective window replacement and window repair approval:
Move to approve a Certificate of Appropriateness for the project at 804 Iowa Avenue, replacing the rear
window on the west elevation with the window proposed in the application, retaining wood trim and
repairing the remaining wood windows, retaining wood trim.
-Ij
owl
f�l
804 Iowa Avenue — example of paired windows in building (not included in project) — first floor north
elevation (over basement stair)
804 Iowa Avenue- transom and trim detail- interior of front windows east of front door
804 Iowa Avenue — Detail of above transom trim
804 Iowa Avenue- Front door detail
804 Iowa Avenue — 1966 South Elevation drawing detail
804 Iowa Avenue — 1966 West Elevation drawing detail (rear window to be replaced noted)
Customer Approval Form:
Signature: Date:
u
Viewed from the Exterior
Quote Number: 15665012
Line Number: 10 Quote Qty: 2 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 37 X 59, Brown
Rough Opening: 3' 1 3/4" X4' 11 3/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 33.625, Clear Opening Height 25.062, Clear Opening Area 5.852151, Egress Meets Typical 5.7 sgft (E) (United
States Only)
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Piano Room Side
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 1 Of 11
Customer Approval Form:
Sign at u re: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 15 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 35.5 X 57.5, Brown
Rough Opening: TO 1/4" X4' 10 1/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 32.125, Clear Opening Height 24.312, Clear Opening Area 5.423771, Egress Meets Typical for ground floor 5.0
sgft (E1) (United States Only)
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Piano Room Front
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 2 Of 11
Customer Approval Form:
Signature:
Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 20 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Sash Set, Fixed, 35.5 X 11, Brown
Rough Opening: TO 1/4" X 0' 11 3/4"
Performance Information: U-Factor 0.25, SHGC 0.26, VLT 0.48, CPD PEL-N-1-53769-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Piano Room Front
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 3 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 25 Quote Qty: 2 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Sash Set, Fixed, 28.5 X 73.5, Brown
Rough Opening: 2' 5 1/4" X 6' 2 1/4"
Performance Information: U-Factor 0.25, SHGC 0.26, VLT 0.48, CPD PEL-N-1-53769-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Foyer
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 4 Of 11
Customer Approval Form:
Sign at u re: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 30 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 35.5 X 57.5, Brown
Rough Opening: TO 1/4" X4' 10 1/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 32.125, Clear Opening Height 24.312, Clear Opening Area 5.423771, Egress Meets Typical for ground floor 5.0
sgft (E1) (United States Only)
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 5 Of 11
Customer Approval Form:
Signature:
Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 35 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Sash Set, Fixed, 35.5 X 11, Brown
Rough Opening: TO 1/4" X 0' 11 3/4"
Performance Information: U-Factor 0.25, SHGC 0.26, VLT 0.48, CPD PEL-N-1-53769-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 6 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 40 Quote Qty: 2 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 25 X 58.5, Brown
Rough Opening: 2' 1 3/4" X4' 11 1/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 21.625, Clear Opening Height 24.812, Clear Opening Area 3.726108, Egress Does not meet typical United States
egress, but may comply with local code requirements
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 7 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 45 Quote Qty: 1 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Inswing Door, Active / Passive, 62 X 85, Brown
Rough Opening: 5' 2 3/4" X 7' 1 1/2"
Performance Information: U-Factor 0.25, SHGC 0.18, VLT 0.33, CPD PEL-N-218-07971-00001, Performance Class
LC, PG 55, Calculated Positive DP Rating 55, Calculated Negative DP Rating 70, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 8 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 50 Quote Qty: 1 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 41 X 55.5, Brown
Rough Opening: 3' 5 3/4" X 4' 8 114"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.45, CPD PEL-N-232-00283-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 37.625, Clear Opening Height 23.312, Clear Opening Area 6.09107, Egress Does not meet typical United States
egress, but may comply with local code requirements
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Back Foyer
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 9 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 55 Quote Qty: 2 Scaling: 1/2" = 1'
Description: 24" wide Aluminum Coil, Length: 600, Brown
Rough Opening:
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual"" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
** building owner, architect, contractor, installer and/or consumer
l"�
Quote Name: 6/20
Jobsite Location: Iowa City, IA
Room Location: Brown Coil
Project Name: Chi Omega Sorority
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022
Pag 10 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 60 Quote Qty: 48 Scaling: 1/2" = 1'
Description: 2 3/8" w/kerf Solid Jamb Extension, Length: 96, Unfinished Wood. Wood Type: Pine
Rough Opening:
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual"" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
** building owner, architect, contractor, installer and/or consumer
l"�
Quote Name: 6/20
Jobsite Location: Iowa City, IA
Room Location: None Assign
Project Name: Chi Omega Sorority
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022
Pag 11 Of 11
Pella® Reserve'" Traditional Hung Window
Size and Performance Data
Meets or Exceeds AAMA/WDMA Ratings
H-CW30 - CW50
Hallmark Certified
Air Infiltration
0.11
(cfm/ft2 of frame @ 1.57 psf wind pressure)2
Water Resistance
4.6-7.5 psf
Design Pressure
30-50 psf
Other Performance Criteria
Forced Entry Resistance Level
10
(Minimum Security Grade)3
Operating Force (lb) Initiate Motion / Maintain Motion (of Hallmark tested size and glazing)4
40/45
Sound Transmission Class / Outdoor -Indoor Transmission Class
Glazing System
Product
Frame Size
Overall
Exterior
Interior
STC
ORC
Tested;
Glazing
Glass
Glass
Third Pane Rating
Rating
Thickness
Thickness
Thickness
Thickness
0M
Reserve
INTEGRAL
GRILLES
Clad Double -Hung
-WITH
45"x65"
11/16"
2.5mm
2.5mm
- 29
26
Window
45"x65'
11/16'
3mm
Smm
- 34
30
45"x65" 11/16" 3mm 6mm Laminated - 35 30
WITHOUT
45"x65" 11/16" 2.5mm 2.5mm - 28 24
45"x65" 11/16' 3mm 5mm - 32 28
45" x 65" 11/16" 3mm 6mm Laminated - 33 28
(-) - Not Available
(1) Maximum performance for single unit when glazed with the appropriate glass thickness. See Design Data pages in this section for specific product performance class and grade values.
(2) Published performance data for air infiltration is determined by testing a minimum of four (4) products of NFRC model size. Temng is conducted in accordance with ASTM E283. Air infiltration
ratings for products will differ by size. The performance data does not apply to combination assemblies unless noted. Actual product performance may vary fora number of reasons including
installation and product care.
(3) The higher the level, the greater the product's ability to resist forced entry.
(4) Glazing configurations may result in higher operational forces
(5)ASTM E 1425 defines standard sizes for acoustical testing. Ratings achieved at that size are representative of all sizes of the same configuration.
Pella 2022 Architectural Design Manual I Division 08-Openings I Windows and Doors I www.Pella.com W-HG-2
Pella® Reserve'" Traditional Hung Window
Grille Profiles
Traditional Style Collection - Integral Light Technology®
Putty Glaze and Ogee Grilles
Clad Exterior - Wood Interior
Eiun ��pn:
Ogee Grilles
Clad Exterior - Wood Interior
R — F—I
W—I.
-i
Grilles -Between -the -Glass
3/4"
Contoured Grille
Interior wood ILT grilles available in Pine, Mahogany or Douglas Fir to match complete unit.
Exterior wood ILT grilles available in Pine or Mahogany to match complete unit.
Putty Glaze and Ogee Grilles
Wood Exterior - Wood Interior
Pella 2022Architectura l Design Manual I Division 08-Openings I Windows and Doors I www.Pella.com W-HG-10
I
Pella® Reserve'" Traditional Hung Window
Detailed Product Description - Aluminum -Clad Exterior
Frame
• Select softwood, immersion treated with Pella's EnduraGuard• wood protection
formula in accordance with WDMA I.S. 4. The EnduraGuard formula includes
three active ingredients for protection against the effects of moisture, decay,
stains from mold and mildew. Plus, an additional ingredient adds protection
against termite damage.
• Interior exposed surfaces are [clear pine] [mahogany] [douglas fir].
• Exterior surfaces are clad with aluminum.
• Components are assembled with screws, staples and concealed corner locks.
• Overall frame depth is 5' (127mm) for a wall depth of 3-11/16' (94mm).
• Optional factory applied jamb extensions available between 3-13/16' (97mm)
and 9-3/16' (233mm).
• Vinyl jamb liner with wood/clad inserts.
• Optional factory installed fold -out installation fins with flexible fin corners.
• Optional factory -applied End uraClad• exterior trim.
Sash
• Select softwood, immersion treated with Pella's EnduraGuard• wood protection
formula in accordance with WDMA I.S: 4. The EnduraGuard formula includes
three active ingredients for protection against the effects of moisture, dewy,
stains from mold and mildew. Plus, an additional ingredient adds protection
againsttermite damage.
• Interior exposed surfaces are [clear pine] [mahogany] [douglas fir]. Any curved
member may have visible finger -jointed surfaces.
• Exterior surfaces are clad with extruded aluminum butt -jointed at all corners of
the sash with through -stile construction and sealed.
• Corners mortised and tenoned, glued and secured with metal fasteners.
• Sash thickness is 1-7/8' (47mm).
• Double -Hung: Upper sash has surface -mounted wash locks for easy tilt -in
cleaning] [Single -Hung: Fixed upper sash has surface -mounted wash locks] [Arch
Head units have no wash locks].
• Lower sash has concealed wash locks in lower check rail allowing sash to tilt in for
easy cleaning.
• Simulated -Hung units have non -operable upper and lower sashes.
• Sash exterior profile is [ogee] (putty glaze], interior profile is ogee.
Weatherstripping
• Water -stop santoprene-wrapped foam at head and sill.
• Thermoplastic elastomer bulb with slip -coating set into lower sash for tight
contact at check rail.
• Vinyl -wrapped foam inserted into jamb liner to seal against sides of sash.
Glazing System
• Quality float glass complying with ASTM C 1036.
• Custom and high altitude glazing available.
• Silicone -glazed dual -pane 13/16' dual -seal insulating glass [(annealed)
[tempered]], [(clear] [[Advanced Low-E] [SunDefense— Low-E] [NaturalSun Low -El
[AdvancedComfort Low -El with argon]] [[bronze] [gray] [green) Advanced Low-E
[with Argon)] [obscure] [Reflective Bronze].
-or -
• Silicone -glazed dual -pane 13/16' dual -seal [[annealed] [tempered]) non -impact
laminated glass [[clear] [[Advanced Low-E] ISunDefense Low -El with Argon])
[(bronze] [gray] [green] Advanced Low-E [with argon]].
Exterior
• Aluminum -clad exteriors shall be finished with EnduraClad• protective finish, in a
multi -step, baked -on finish.
• Color is[standard)(feature][custom]t.
-or-
• Aluminum -clad exteriors shall be finished with EnduraClad Plus protective finish
with 70%fluoropolymer resin in a multi -step, baked -on finish.
• Color is[standard](feature][custom]t.
Interior
• [Unfinished, ready for site finishing] [factory primed with one coat acrylic latex]
[pine: factory prefinished [paint] [stainli].
(1) Contact your local Pella sales representative for current designs and color options.
Hardware
• Galvanized block -and -tackle balances are connected to self-locking balance
shoes which are connected to the sashes using zinc die cast terminals and
concealed within the frame.
• Sash lock is (standard (cam -action)] [historic spoon -style) [air -conditioner lock]
[simulated lock (Single -piece lock ties upper and lower sash together. When
removed lower sash becomes operable)]. Two sash locks on units with frame
width 37' and greater.
• Optional sash lift furnished for field installation. Two lifts on units with frame width
37' and greater.
• Hardware finish is [baked enamel [Champagne] [White] [Brown] [Matte Black]]
[Satin Brass] [Satin Nickel] [Oil -rubbed Bronze] [Distressed Bronze] [Distressed
Nickel].
Optional Products
Sash
• Exterior sash lugs
• Optional factory applied accessory. Exterior finish is [Standard l] [Custom d.
Grilles
• Integral Light Technology grilles
• Interior grilles are 15/8') 17/8') 11-1/4'] [2'] ogee profile that are solid [pine]
[mahogany] [douglas fir]. Interior surfaces are [unfinished, ready for site
finishing] [factory primed) [pine: factory prefinished [paint] [stain] 1).
• Exterior grilles are [5/8' putty glaze profile] [7/8' [putty glaze] [ogee] profile]
[1-1/4' (putty glaze] [ogee] profile] 12' ogee profile] that are extruded
aluminum.
• Patterns are [Traditional] [Prairie] [Top Row] [New England) (Victorian).
• Insulating glass contains non -glare spacer between the panes of glass.
• Grilles are adhered to both sides of the insulating glass with VHB acrylic
adhesive tape and aligned with the non -glare spacer.
-or -
• Grilles-Between-the-Glass2
• Insulating glass contains 3/4' contoured aluminum grilles permanently
installed between two panes of glass.
• Patterns are [Traditional] [9-Lite Prairie] [Cross] [Top Row]
• Interior color is(White][Tans](Browns][Puttysl[Black][Ivory][Harvest]
[Cordovan] [Brickstonel.
• Exterior colors is[standardli.
Screens
• Integrated Rolscreen•(for rectangular units only)s
• Retractable screen integrated into [lower sash] [both upper and lower sash].
Screen rollers are fixed and concealed within the frame, screen is held to the
sash by magnets which release when the bottom sash is tilted for cleaning,
and when the upper sash is opened past 18'.
• InView Screen cloth, black vinyl -coated 18/18 mesh fiberglass screen cloth
complying with ASTM D 3656 and the performance requirements of SMA
1201.
-or-
• InViewz"' screens
• [Half-Sizel [Full-Size4] black vinyl -coated 18/18 mesh fiberglass screen
cloth complying with the performance requirements of SMA 1201, set in a
[standard roll -form] [premium extruded] aluminum frame fitted to outside of
window, supplied complete with all necessary hardware.
• Full screen spreader bar placed on units > 37" width or> 65' height.
• Screen frame finish is [standard screen: baked enamel] (premium extruded:
baked enamel], color to match window cladding.
Hardware
• Optional factory applied limited opening device available for vent units in
stainless steel; nominal 3-3/4" opening. Limiting device concealed from view.
• Optional factory applied window opening control device. Device allows window
to open less than 4' with normal operation, with a release mechanism that allows
the sash to open completely. Complies with ASTM F2090-10.
Sensors
• Optional factory installed integrated security sensors available in vent units.
(2)Available in clear or Low-E insulating glass only.
(3)Tan, Brown and Putty Interior GBG colors are available In single -tone (BrowerBrown, Tan/Tan or Putty/Putty). Other interior colors are also available with Tan or Brown exterior.
(4)Appearance of exterior grille color will vary depending on Low-E coating on glass.
(5) Full screens are available on units s 96' height.
(6) Integrated Rolscreen only available on sizes z 34'tall and 21' wide, and s 84'tall and 48' wide.
Pella 2022 Architectural Design Manual I Division 08-Openings I Windows and Doors I www.Pella.com W-HG-30
•
Scale 3' - 1' 0'
All dimensions are approximate.
Pella® Reserve'" Traditional Hung Window
Unit Sections - Aluminum -Clad Putty Glaze Exterior Profile
11271
I FH — FIXED HEAD
SILL
Double Hung
m 3" Bottom Rail
1
1 5/16"
[341
Optional Fold -out 215/16" 1/16'
Installation Fin 1751 UJ — UPPER JAMBS 1271
FRAME WIDTH
♦ Dimension required for ordering
units with unequal sash.
9
�a
J_(
C iN N
C
u
2 15/16' 1116'
[751 O—LOWER JAMBS 1271
FRAME WIDTH
Optional Folc
Installation Fin
314"
11g1
Pella 2022 Architectural Design Manual I Division 08-Openings I Windows and Doors I www.Pella.com W-HG-36
Pella® Reserve'" Traditional Hung Window
Unit Sections - Aluminum -Clad Putty Glaze Exterior Profile
ypical Joining Mullions
,
VERTICAL JOINING MULLION
LX VENT / LX VENT
TRANSOM HEAD
RANSOM SILL
Optional Fold -out
Installation Fin
HORIZONTAL JOINING MULLION
TRANSOM/VENT
Scale 3' - 1' 0'
All dimensions are approximate.
See supporting document Combination Recommendations, for mullion limitations and reinforcing requirements.
VERTICAL JOINING MULLION
LX VENT / FIXED
Pella 2022 Architectural Design Manual I Division 08-Openings I Windows and Doors I www.Pella.com W-HG-37
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Iowa City
198 Historic Preservation Commission
• ..
City Hall, 410 E Washington Street, Iowa City. IA. 52240
DENIAL OF CERTIFICATE OF APPROPRIATENESS
HPC22-0089.• 804Iowa Avenue
A meeting of the Iowa City Historic Preservation Commission was held at the City Hall on January 12, 2023.
The following members were present: Margaret Beck, Kevin Boyd, Jordan Sellergren, Noah Stork, Deanna
Thomann, Nicole Villanueva, Frank Wagner, and Christine Welu-Reynolds.
By a vote of 0-7 (Welu-Reynolds abstaining), the Commission failed to approve a Certificate of
Appropriateness for the window replacement project at 804 Iowa Avenue, a contributing property in the
College Hill Conservation District. The proposal consists of the replacement of the historic first floor
double -hung windows and transoms on the east, west and south walls of the historic portion of the house
without evidence of deterioration and regardless of condition. The proposal also included the replacement of
the sidelights on the main south -facing door with 15-light windows that do not match the existing, and
presumed historic, configuration. During the meeting, the Commission found that the Iowa City Guidelines
for Historic Preservation ("gu idelines'� are clear in regard to the elements of this application. The proposal as
presented in the application was denied for the following reasons:
• The windows were reviewed on September 19, 2022 by staff and the project architect and again by
additional staff on January 12, 2023. During both reviews the windows were found to be in good
condition. Several upper sashes have been painted shut, three sash cords were broken, and a modern
paint application was peeling off, exposing the historic varnish underneath. No sash or frame
deterioration was found. All of the windows have had weather-stripping installed.
Section 4.13 of the guidelines reads: Windows are one of the most important elements that define a
building's architectural character. The Commission recommends repair of historic windows before
replacement is considered and requires documentation of the extent of deterioration in order to
approve replacement of windows. The proposal does not meet the standards set in section 4.13
because it would remove and replace historic wood windows that are not deteriorated. No
documentation of deterioration was included in the application and no deterioration found upon
review of the windows.
• Section 4.13 of the guidelines reads: It is recommended to replace badly deterioration windows with
new ones that match the type, size, sash width, trim, and use of divided lights and overall appearance
of the historic windows. The proposed windows to replace the sidelights at the front door do not
meet the standards set in section 4.13 because they would remove and replace historic windows with
new windows that do not match the divided light configuration of the existing windows.
The proposal to replace the first floor west -facing window in the 1966 addition is approved separately.
Aluminum coil stock was included in the window specifications, but the applicant stated at the meeting that
the material was included accidentally and was not intended to be used.
The decision may be appealed to the Board of Adjustment. To appeal, a written letter requesting the appeal
must be filed with the City Clerk no later than 10 business days after the date of the filing of this certificate.
Kevuf Boyd, Chair
Iowa City Historic Preservation Commission
Jessica Bristowv(flistoric Preservation Planner
Departrilent of Development Services
January 19, 2020
Date
Iowa City
198 Historic Preservation Commission
s ..
City Hall, 410 E Washington Street, Iowa City. IA. 52240
CERTIFICATE OF APPROPRIATENESS
HPC22-0089.• 804Iowa Avenue
A meeting of the Iowa City Historic Preservation Commission was held at the City Hall on January 12, 2023.
The following members were present: Margaret Beck, Kevin Boyd, Jordan Sellergren, Noah Stork, Deanna
Thomann, Nicole Villanueva, Frank Wagner, and Christine Welu-Reynolds
By a vote of 8-0, the Commission approved an alternate Certificate of Appropriateness for a portion of the
window replacement project at 804 Iowa Avenue, a contributing property in the College Hill Conservation
District. The approved portion of the proposal includes replacing the modern, west -facing first -floor window
in the 1966 addition with a new Pella Reserve Traditional Double -hung window proposed in the application,
retaining wood trim and repairing the remaining wood windows, retaining wood trim
The project is approved subject to the conditions specified in this certificate, notations in the application, and
the discussion by the Commission as provided in City Code Section 14-8E-2. All work is to meet the
specifications of the guidelines unless otherwise noted. Any additional work that falls under the purview of
the Historic Preservation Commission that is not specified in this certificate will need a separate review.
Approval by the Historic Preservation Commission does not constitute final approval for a project. Contact
the Building Department to acquire a building permit before beginning the project. The Historic
Preservation Commission does not review applications for compliance with zoning ordinance and building
code.
Kevin Boyd, Chair
Iowa City Historic Preservation Commission
1
Jessica Bristow, istoric Preservation Planner
Departm nt of Development Services
1/18/2023
Date
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
January 12, 2023
EMMA HARVAT HALL
MEMBERS PRESENT: Margaret Beck, Kevin Boyd, Jordan Sellergren, Noah Stork,
Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina
Welu-Reynolds
MEMBERS ABSENT: Carl Brown
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: Lynette Lancial, James Phelps
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 6:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
804 Iowa Avenue
This is in the College Hill Conservation District on the corner of Lucas and Iowa Avenue. Bristow
described the brick and stucco house as Tudor Revival style. A rear addition was built in 1966
and a project in 2016 reworked some of the basement, first floor, and patio of the addition. The
bulk of this proposal is to replace some existing windows on the original house, one on the 1966
addition, and the side lights on the front door. The interior trim is paint over varnish. Minor
issues include a poor paint job, and the paint is not adhering to the varnish. Windows have been
well -cared for over time, having been rehabbed and weather stripping has been added. Three
windows have visibly broken sash cords and all of the visible sash cords appear to have been
painted over. Upper story windows were replaced before the conservation district was
established. The oldest known depiction of the house is from 1966.
Part of the project is to replace the single-lite windows by the door with 15-lite casement
windows. The single-lite windows are shown on the 1966 drawings and no evidence exists that
these were ever 15 lite. Bristow stated that the guidelines don't allow a change to a property that
could add a conjectural history. Since the 1966 drawings are the existing and potentially
historical condition, the recommendation is not changing those windows.
The window to be replaced on the addition is not historic, so the condition of the window does
not need to be evaluated for approval. The recommendation is to approve this change.
Aluminum coil stock is referenced in the proposal, but use is not clear. If it is intended to cover
any trim, it would be disallowed by the guidelines.
Bristow met with Housing Inspector Dave Powers at the property to review the condition of the
windows. Their recommendation for repair included stripping the paint that is peeling, re -roping
HISTORIC PRESERVATION COMMISSION
January 12, 2023
Page 2 of 4
the windows, adjusting the stops as needed, and replacing glazing putty if necessary. Any storm
windows may be replaced at the owner's discretion. Storm windows would have been installed
historically.
Lynette Lancial spoke on behalf of the proposal. She talked about her 40-year history with the
property and how well they've kept it maintained. She said there is no intention of using
aluminum coil stock and wasn't aware it was in the proposal. Lancial talked about heating such
a large house and how the newer, more energy efficient windows would have a positive impact.
James Phelps, the architect for this project, also spoke in support.
Bristow reminded the commission that all motions are written in the positive, meaning the vote
would be to approve a proposal or vote it down.
MOTION:
Wagner moved to approve a Certificate of Appropriateness for the project at 804 Iowa Avenue
as presented in the application. Villanueva seconded. The motion was voted down on a vote
of 0-7 Welu-Reynolds abstained. (Carl Brown was absent)
ADDITIONAL MOTION:
Wagner moved to approve a Certificate of Appropriateness for the project at 804 Iowa Avenue,
replacing the rear window on the west elevation with the window proposed in the application,
retaining wood trim and repairing the remaining wood windows, retaining wood trim. Reynolds
seconded. The motion carried on a vote of 8-0 (Carl Brown was absent)
Review of 2022 Historic Preservation Commission Work Plan
Bristow introduced this item as a portion of the annual report that is voted on at the February
meeting. The commission will also vote on a new work plan. Boyd gave some historical
perspective and said he thought the city slowed their work down a bit. He supported discussing
the plan again and making a few changes. He and Bristow asked commissioners to read the
report and submit suggestions before the February meeting. There was a discussion about
different types of neighborhood surveys. Kevin will work on a draft for the next meeting.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect — Chair and Staff Review
422 Grant Street
When they removed the deck, they discovered no flashing behind and water had soaked into
the wall. Siding replacement was approved, and they will then build a new deck that was
previously approved.
418 Brown Street
New siding is being installed. This is not a historic property, so the siding didn't need review, but
the steps did, and it was approved.
Minor Reviews:
730 North Linn Street
HISTORIC PRESERVATION COMMISSION
January 12, 2023
Page 3 of 4
Replacing steps
610 North Johnson
Replaced railings
520 South Governor Street
Approved solar panels on the garage
1214 Sheridan Avenue
New door installation
401 Brown Street
Deck replacement
517 South Lucas Street
Stair repairs
607 Oakland Avenue
Roof replacement with metal
Intermediate Review
829 Kirkwood Avenue
Minor changes to the previously approved garage plan
CONSIDERATION OF MINUTES FOR November 10, 2022:
MOTION: Thomann moved to approve the minutes of the Historic Preservation Commission's
November 10, 2022, meeting, as written. Beck seconded the motion. The motion carried on a
vote of 8-0 (Carl Brown was absent)
COMMISSION DISCUSSION:
Boyd was elected to the National Preservation Commission. Bristow noted that Thomas
Baldwin, a former commissioner, passed away at age 92.
ADJOURNMENT:
Wagner moved to adjourn the meeting. Reynolds seconded. The meeting was adjourned at
6:30 pm.
HISTORIC PRESERVATION COMMISSION
January 12, 2023
Page 4 of 4
HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD
2022-2023
TERM
12/9
01/13
2/15
3/10
4/14
5/12
6/9
7/14
8/11
9/8
10/13
11/10
1/12
NAME
EXP.
BECK,
6/30/24
X
X
X
X
--
X
O/E
O/E
X
X
O/E
X
X
MARGARET
BOYD, KEVIN
6/30/23
X
X
O/E
X
X
X
X
X
X
X
X
X
X
BROWN,
6/30/23
X
O/E
O/E
X
X
O/E
X
X
O/E
X
X
X
O/E
CARL
DEGRAW,
6/30/22
O/E
X
X
X
X
X
X
SHARON
ECKHARDT,
6/30/24
X
X
COLE
KUENZLI,
6/30122
X
X
O/E
X
X
X
X
CECILE
LARSON,
6/30/24
X
O
X
O
--
X
X
X
O/E
O/E
O
KEVIN
SELLERGREN,
6/30/22
X
X
X
X
X
X
X
O/E
O/E
X
X
X
X
JORDAN
STORK, NOAH
6/30/24
X
X
X
O/E
X
O/E
X
X
X
X
X
X
X
THOMANN,
6/30/23
O/E
X
X
O/E
X
X
O/E
X
X
X
X
X
X
DEANNA
VILLANUEVA,
6/30/25
X
X
O/E
O/E
X
X
NICOLE
WAGNER,
6/30/23
X
X
X
X
X
X
X
X
O/E
X
O/E
X
FRANK
WELU-
6/30/25
X
X
X
O/E
X
X
REYNOLDS,
CHRISTINA
KEY: X = Present
O = Absent
O/E= Absent/Excused
--- = Not a member
March 8, 2023
Board of Adjustment Meeting
APL23-0001
ATTACHMENT 2
Aerial & Zoning Maps
Prepared by Staff
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March 8, 2023
Board of Adjustment Meeting
APL23-0001
ATTACHMENT 3
Correspondence
Submitted by the Identified Party
February 16, 2023
RE: Appeal regarding property at 804 Iowa Ave
Dear Property Owner and/or Occupant:
+ "�itl111®�C��
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240- 1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
The Iowa City Board of Adjustment has received an appeal submitted by Streamline
Architects on behalf of the Chi Omega Sorority. The appeal challenges the denial of a
Certificate of Appropriateness by the Historic Preservation Commission regarding a
request to replace the windows on the main level of the house at 804 Iowa Avenue.
As a neighboring property owner and/or occupant, you are being notified of this
application. If you know of any interested party who has not received a copy of this
letter, we would appreciate it if you would inform them of the pending application.
The Board of Adjustment will review this application at a public meeting tentatively
scheduled for March 8, 2023 at 5:15 p.m. in Emma Harvat Hall, City Hall, 410 East
Washington Street, Iowa City. Because the meeting is subject to change, you may
wish to call 319-356-5247 or check the City of Iowa City's website, www.icgov.org/
BOA, the week of the meeting to confirm the meeting agenda.
You are welcome to attend this public meeting to present your views concerning this
application. You may also submit written information to me for consideration in advance
of the meeting, and I will include your comments in the information to be considered by
the Board.
Please do not hesitate to contact me at klehman n(aD_iowa-city.org or 319-356-5247 if you
have any questions or comments about this application or if you would like more
information on the Board of Adjustment review process.
Sincerely,
#Or 4u---
Kirk Lehmann, AICP
Associate Planner, City of Iowa City
Department of Neighborhood and Development Services
L Board of Adiustment: Freauently Asked Questions
What is the Board of Adjustment? What is a variance? How can I participate in the
The Board of Adjustment is panel made
up of Iowa City citizens appointed by
the City Council. The board reviews and
grants special exceptions and variances
and also considers appeals when there
is a disagreement about an
administrative zoning decision made by
the City. Members of the board act like
judges, making decisions about
individual properties and uses that may
have difficulty meeting a specific
zoning regulation or to resolve disputes
about administrative zoning decisions.
The actions and decisions of the Board
of Adjustment are binding upon all
parties unless overturned upon appeal
to District Court.
What is a special exception?
There are two types of special
exceptions.
1. Within the zoning code a number
of land uses are set apart as special
exceptions that may be permitted
in certain zones. Rather than
permitting these uses outright,
each is reviewed on a case -by -case
basis to ensure that they do not
negatively affect surrounding
properties. For example, daycare
centers are permitted in residential
zones by special exception. The
same is true of churches and private
schools. All may be appropriate
uses in residential zones, if certain
criteria such as parking, screening,
and other requirements are met.
2. Adjustments to specific zoning
requirements in cases where there
are unique circumstances. Again,
the opportunity to adjust these
requirements and the criteria for
allowing such adjustments are
described in the Zoning Code. For
example, a homeowner may apply
for a reduction in a building setback
in order to accommodate an
addition or other improvement to
their property.
The Zoning Code lists explicitly each
use and standard for which a special
exception may be considered. In other
words, you can't request a special
exception for everything —only those
things called out as special exceptions
in the Code. The Code also provides
criteria specific to each request.
Applicants must provide evidence that
they satisfy each of these criteria, and
the Board must consider these criteria
when making a determination as to
whether to grant a special exception.
A variance grants a legal right to an
owner to develop property in a manner
that deviates from a specific provision
of the Zoning Code and for which a
special exception is not expressly
allowed. In seeking relief from the
restrictions in the Zoning Code, the
property owner applying for the
variance must show that the strict
application of the Zoning Code would
cause and unnecessary hardship such
that the property in question is
unusable or that a literal interpretation
of the ordinance would deprive the
applicant of rights commonly enjoyed
by other properties in the zoning
district. In addition the circumstances
that create this hardship must be
unique to the property in question and
must not be of the property owner's
own making.
What is an appeal?
The Board considers and rules on
appeals from any citizen who believes
there is an error in any decision,
determination, or interpretation made
by the City or its designee in the
administration of the Zoning Code. As
with their other decisions, the Board's
ruling is binding on all parties unless
overturned on appeal to the District
Court.
How does the review process
work?
An application requesting a special
exception, variance, or an appeal is a
request. The Board makes a decision on
whether to grant a specific request only
after City staff have provided a review
of an application and the public has had
an opportunity to make its concerns
known. The Board not only has the right
to approve or deny requests, but may
also choose to approve request subject
to certain conditions.
In making decisions, the Board may only
consider comments and evidence
relevant to the specific standards
provided in the code. City Development
Staff provide reports to the Board for
each application on the agenda. The
Staff Report provides background
information on the application, informs
the Board of all the criteria in the Code
that a particular application must
satisfy, and interprets whether and
how an application has satisfied these
criteria.
process?
Because most applications will be
reviewed and decided upon at a single
public hearing, it is important for
interested parties to respond in a
timely and informed manner. Those
who wish to speak for or against an
application are given an opportunity to
be heard by the Board at the hearing,
but may also submit written comments
prior to the meeting.
Written comments must be delivered to
the Department of Neighborhood &
Development Services at City Hall no
later than 5 days before the hearing in
order to be included with the Staff
Report. All correspondence submitted
after that time will be delivered to the
Board at the time of the hearing.
The Board considers the application,
the recommendation of staff (in the
staff report) and any additional
information, correspondence, or
testimony provided at the hearing.
Board of Adjustment hearings are
usually held on the second Wednesday
of each month at 5:15 p.m. in Emma J.
Harvat Hall in City Hall. You can find
more information at the following
website: www.icgov.org/boa.
The Staff Report can be very useful to
anyone who is unfamiliar with the BOA
process or with the Zoning Code and
will provide an understanding of the
criteria that the Board must consider in
rendering its decision. Staff Reports
may be obtained from the Department
of Neighborhood & Development
Services. E-mail klehmann@iowa-
city.org to request a copy of a report.
If you have questions about an
application or if you simply want more
information about issues related to the
Board of Adjustment, please feel free
to contact Kirk Lehmann at 319-356-
5247 or e-mail klehmann@iowa-
city.org.
To submit comments to the Board of
Adjustment write to the Board of
Adjustment c/o the Department of
Neighborhood Et Development Services,
410 E. Washington St., Iowa City IA
52240 or e-mail klehmann@iowa-
cit .or .
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Mailing Name
JOHN ASHLEY BAKER
GRAMPS PROPERTIES LLC
NGUYEN PROPERTIES LLC
BRIGHT PATHWAY LLC
ANNE MARIE SAND
WALTER J & JANE A KOPSA
RIVER CITY HOUSING COLLECTIVE
DRAGONFLY PROPERTIES III LLC
TIMOTHY KRAMER
JAMES M & CHERYL L ALBERHASKY
CHI OMEGA SORORITY
PRESTIGE PROPERTIES V LLC
PRESTIGE PROPERTIES V LLC
PRESTIGE PROPERTIES IV LLC
PRESTIGE PROPERTIES LLC
PRESTIGE PROPERTIES III LLC
21 N DODGE INC
809 IOWA AVENUE INC
918 IOWA AVENUE INC
106 N GOVERNOR STREET INC
MP PROPERTIES
GREGORY D BROWN
ANN L CONNORS
LAURA A KERR & AARON MOSELEY
CONSTANTINE ANTONIADES
LUCIE LAURIAN
RALPH D RAMER
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
Occupant
MICHAEL T & KELLEY A MCLAUGHLI
RING LLC
TONI LEE CILEK
KSMJ PROPERTIES LLC
KAPPA KAPPA GAMMA
WILLIAM L & DONNA M LAUNSPACH
T DAVID EGENBERGER
Mailing Address2
1413 PARKMONT RD
168 EAGLE RIDGE DR
1017 DIANA ST
1105 KEOKUK ST
14 S GOVERNOR ST
1514 CHURCHILL PL
200 S SUMMIT ST
220 LAFAYETTE ST STE 160
23 BEDFORD CT
2445 DEVON CT NE
3 COTTAGE GROVE DR NE
329 E COURT ST- STE 2B
329 E COURT ST SUITE 2
329 E COURT ST STE 2
329 E COURT ST STE 2
329 E COURT ST STE 2B
329 E COURT ST SUITE 2
332 S LINN ST STE 8
332 S LINN ST STE 8
332 S LINN ST STE 8
5 WENDRAM BLUFF NE
727 GRANT ST
803 MARKET ST
821 E MARKET ST
911 IOWA AVE
918 E WASHINGTON ST
921 E JEFFERSON ST
17 S GOVERNOR ST
18 S GOVERNOR ST
20 S LUCAS ST
30 S GOVERNOR ST
5 5 LUCAS ST
629 E IOWA AVE
630 E IOWA AVE
702 E IOWA AVE
702 E WASHINGTON ST
703 E IOWA AVE
718 E WASHINGTON ST
720 E WASHINGTON ST
726 E WASHINGTON ST
728 E WASHINGTON ST
802 E WASHINGTON ST
828 E WASHINGTON ST
1020 HIGHLAND PARK AVE
2136 OAKDALE RDG
2200 FLINTSHIRE VIEW
85 AUBURN EAST LN
PO BOX 5111
PO BOX 1306
1102 E COLLEGE ST
Mailing Address3
ALLISON PARK, PA
WAVERLY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY, IA
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
IOWA CITY
CORALVILLE, IA
CORALVILLE, IA
CORALVILLE, IA
CORALVILLE, IA
CORALVILLE, IA
IOWA CITY, IA
IOWA CITY. IA
Mailing Zip Code
15101
50677
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52241
52241
52241
52241
52241
52244
52245
WILLIAM HEALD
119 N GOVERNOR ST
IOWA CITY, IA
52245
AKIHITO YAMADA
2 N GOVERNOR ST
IOWA CITY, IA
52245
KAREN MAE HOPP
26 N GOVERNOR ST
IOWA CITY, IA
52245
THREE GUYS HOLDINGS LLP
414 E MARKET ST
IOWA CITY, IA
52245
821 JEFFERSON LLC
414 E MARKET ST
IOWA CITY, IA
52245
CLC PROPERTIES & RENOVATIONS L
47 RITA LYN CT
IOWA CITY, IA
52245
MIKE & JUDY CILEK
604 LARCH LN
IOWA CITY, IA
52245
JEANNINE GRIMM
712IOWA AVE
IOWA CITY, IA
52245
LESLIE A SCHWALM
819 MARKET ST
IOWA CITY, IA
52245
JOHN DANIEL ENGELBRECHT
913 E JEFFERSON ST
IOWA CITY, IA
52245
KATHERINE M DONAHUE
922 N DODGE ST
IOWA CITY, IA
52245
MELI55A GOMEZ
923 E JEFFERSON ST
IOWA CITY, IA
52245
Occupant
10 N DODGE ST
IOWA CITY
52245
Occupant
106 N GOVERNOR ST
IOWA CITY
52245
Occupant
11 N DODGE ST
IOWA CITY
52245
Occupant
110 N DODGE ST
IOWA CITY
52245
Occupant
114 N GOVERNOR ST
IOWA CITY
52245
Occupant
115 N GOVERNOR ST
IOWA CITY
52245
Occupant
117 N LUCAS ST
IOWA CITY
52245
Occupant
12 N DODGE ST
IOWA CITY
52245
Occupant
14 N DODGE ST
IOWA CITY
52245
Occupant
14 N LUCAS ST
IOWA CITY
52245
Occupant
15 N LUCAS ST
IOWA CITY
52245
Occupant
18 N DODGE ST
IOWA CITY
52245
Occupant
20 N DODGE ST
IOWA CITY
52245
Occupant
21 N DODGE ST
IOWA CITY
52245
Occupant
22 N GOVERNOR ST
IOWA CITY
52245
Occupant
23 N LUCAS ST
IOWA CITY
52245
Occupant
24 N GOVERNOR ST
IOWA CITY
52245
Occupant
25 N LUCAS ST
IOWA CITY
52245
Occupant
27 N LUCAS ST
IOWA CITY
52245
Occupant
28 N GOVERNOR ST
IOWA CITY
52245
Occupant
30 N LUCAS ST
IOWA CITY
52245
Occupant
32 N LUCAS ST
IOWA CITY
52245
Occupant
34 N LUCAS ST
IOWA CITY
52245
Occupant
36 N LUCAS ST
IOWA CITY
52245
Occupant
631 E JEFFERSON ST
IOWA CITY
52245
Occupant
703 E JEFFERSON ST
IOWA CITY
52245
Occupant
704 E JEFFERSON ST
IOWA CITY
52245
Occupant
706 E JEFFERSON ST
IOWA CITY
52245
Occupant
710 E JEFFERSON ST
IOWA CITY
52245
Occupant
711 E JEFFERSON ST
IOWA CITY
52245
Occupant
713 E JEFFERSON ST
IOWA CITY
52245
Occupant
714 E JEFFERSON ST
IOWA CITY
52245
Occupant
717 E JEFFERSON ST
IOWA CITY
52245
Occupant
720 E JEFFERSON ST
IOWA CITY
52245
Occupant
722 E JEFFERSON ST
IOWA CITY
52245
Occupant
723 E JEFFERSON ST
IOWA CITY
52245
Occupant
727 E JEFFERSON ST
IOWA CITY
52245
Occupant
729 E JEFFERSON ST
IOWA CITY
52245
Occupant
730 E JEFFERSON ST
IOWA CITY
52245
Occupant
732 E JEFFERSON ST
IOWA CITY
52245
Occupant
803 E JEFFERSON ST
IOWA CITY
52245
Occupant
804 E JEFFERSON ST
IOWA CITY
52245
Occupant
810 E JEFFERSON ST
IOWA CITY
52245
Occupant
814 E JEFFERSON ST
IOWA CITY
52245
Occupant
818 E JEFFERSON ST
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 1
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 10
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 11
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 12
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 13
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 14
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 15
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 16
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 17
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 18
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 2
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 3
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 4
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 5
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 6
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 7
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 8
IOWA CITY
52245
Occupant
821 E JEFFERSON ST UNIT 9
IOWA CITY
52245
Occupant
824 E JEFFERSON ST
IOWA CITY
52245
Occupant
830 E JEFFERSON ST
IOWA CITY
52245
Occupant
831 E JEFFERSON ST
IOWA CITY
52245
Occupant
912 E JEFFERSON ST
IOWA CITY
52245
Occupant
807E MARKET ST
IOWA CITY
52245
Occupant
811EMARKET ST
IOWA CITY
52245
SJRE YOUNG FAMILY PRTNRSHP LLC
1275 DEERFIELD DR
IOWA CITY, IA
52246
JOHN 0 & JOELLEN S ROFFMAN
1314 BURRY DR
IOWA CITY, IA
52246
SANJAY D & JIGNA V JANI
208 ROCKY SHORE DR
IOWA CITY, IA
52246
KARA SCHARES
130 N STEWART ST
NORTH LIBERTY, IA
52317
TC INVESTMENTS LC
3838 PETERSON PL NE
NORTH LIBERTY, IA
52317
MJZ LLC
740 ANDY CT
NORTH LIBERTY, IA
52317
4A PROPERTIES LC
1492 BLACK DIAMOND RD SW
OXFORD, IA
52322
NICHOLAS HEMANN
1829 PINEBROOK AVE NE
SOLON, IA
52333
HSUAN W PACHOW
2677 HIDDEN VALLEY TRL NE
SOLON, IA
52333
T & H INVESTMENTS LLC
PO BOX 152
SOLON, IA
52333
NICHOLAS A HEMANN
PO BOX 152
SOLON, IA
52333
DRAGONFLY III LLC
151 GREENFIELD DR UNIT A
TIFFIN, IA
52340
GREG J & LINDA K ALLEN
2427 HIGHWAY 6 NW
TIFFIN, IA
52340
KD PROPERTIES LLC
125 BICKFORD DR
WEST BRANCH, IA
52358
SAL RENTALS LLC
PO BOX 6
WEST BRANCH, IA
52358
NEWSTAR PROPERTIES LLC
7506 WESTBURY DR NE
CEDAR RAPIDS, IA
52402
ELISABETH JEWELL
607 E WASHINGTON ST
MOUNT PLEASANT, IA
52641
ALPHA CHI OMEGA SORORITY
2638 CANTERBURY RD
MUSCATINE, IA
52761
LARDOG PROPERTIES LLC
2403 COMSTOCK CT
NAPERVILLE, IL
60564
STEVE ROSENBERG
1901 OLYMPIC BLVD STE 200
WALNUT CREEK, CA
94596
ROBERT CLARK SMITH AND
1537 B 4TH ST
SAN RAFAEL, CA
94901
PURIFICACION S GALLARDO
PO BOX 45
IOWA CITY, IA
DAN-RICH LTD
PO BOX 663
IOWA CITY, IA
J-1 LLC
PO BOX 3047
IOWA CITY, IA
XJ-16A-B LLC
PO BOX 3049
IOWA CITY, IA
XJ-17 LLC
PO BOX 3049
IOWA CITY, IA
XJ-14 LLC
PO BOX 3049
IOWA CITY, IA
QO LLC
PO BOX 3049
IOWA CITY, IA
IOWA CITY RENTALS LLC
PO BOX 3284
IOWA CITY, IA
MAK PROPERTIES LLC
PO BOX 3284
IOWA CITY, IA
IOWA CITY RENTALS LLC
PO BOX 3284
IOWA CITY, IA
Occupant
708 E IOWA AVE
IOWA CITY
Occupant
713EIOWA AVE
IOWA CITY
Occupant
714EIOWA AVE
IOWA CITY
Occupant
715EIOWA AVE
IOWA CITY
Occupant
717 E IOWA AVE
IOWA CITY
Occupant
721EIOWA AVE
IOWA CITY
Occupant
722EIOWA AVE
IOWA CITY
Occupant
726 E IOWA AVE
IOWA CITY
Occupant
730EIOWA AVE
IOWA CITY
Occupant
804 E IOWA AVE
IOWA CITY
Occupant
805EIOWA AVE
IOWA CITY
Occupant
809EIOWA AVE
IOWA CITY
Occupant
815EIOWA AVE
IOWA CITY
Occupant
817 E IOWA AVE
IOWA CITY
Occupant
819EIOWA AVE
IOWA CITY
Occupant
820 E IOWA AVE
IOWA CITY
Occupant
821EIOWA AVE
IOWA CITY
Occupant
832EIOWA AVE
IOWA CITY
Occupant
903EIOWA AVE
IOWA CITY
Occupant
904 E IOWA AVE
IOWA CITY
Occupant
910 E IOWA AVE
IOWA CITY
Occupant
912EIOWA AVE
IOWA CITY
Occupant
914EIOWA AVE
IOWA CITY
Occupant
918 E IOWA AVE
IOWA CITY
Occupant
923 E IOWA AVE UNIT 101
IOWA CITY
Occupant
923 E IOWA AVE UNIT 102
IOWA CITY
Occupant
923 E IOWA AVE UNIT 201
IOWA CITY
Occupant
923 E IOWA AVE UNIT 202
IOWA CITY
Occupant
923 E IOWA AVE UNIT 301
IOWA CITY
Occupant
923 E IOWA AVE UNIT 302
IOWA CITY
Occupant
924EIOWA AVE
IOWA CITY
52244-0045
52244-0663
52244-3047
52244-3049
52244-3049
52244-3049
52244-3049
52244-3284
52244-3284
52244-3284
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
52240
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March 8, 2023
Board of Adjustment Meeting
APL23-0001
ATTACHMENT 4
Appeal Application
Submitted by the Applicant
APL23-0001 (804 Iowa Iowa City, IA 52240)
Project Description:
This appeal is regarding a Denial of Certificate of Appropriateness on a Sorority house that is
making improvements. Denial was regarding a request for window replacement on the main
level of the house.
Decision Being Appealed: Denial of Certificate of Appropriateness
Date of Decision: O1/12/2023
Title of Administrative Official Issuing Decision: Chair, Iowa City Historic Preservation Commission
Code Section Cited in Official's Decision: Section 4.13
Purpose of Appeal:
Owners have tried to respect the historic nature of the building in the past and have kept its
historic character. Part of their maintenance in the past included replacing old windows on the
upper level with new windows that still kept the historic look. Now, they would like to continue
with the replacement of the main level windows in a similar manor. The historic commission
denied their request, requiring the existing windows to be kept and refurbished, and add new
storm windows. Owners received a list of qualified contractors. Most all of them were
contacted only to find that the recommended fix was cost -prohibitive and still didn't address all
of their issues. Owners would prefer the new windows for easier future maintenance. New
windows could be tilt -in sashes that would allow for easy cleaning of the glass. Owners would
like to install high quality Pella windows that would maintain the historic double hung window
appearance of the original house. This request would CONTINUE the same maintenance and
approach that began on the upper levels.
Appeal Request Summary:
Owners appeal would allow them to continue with their window replacement on their building.
Remedy Desired:
Since this building already has precedence to replace old windows, owners would like to have
the commission's decision reversed and allow them to replace the windows needed.
Kirk Lehmann
From: James Phelps <james@streamlinearchitects.com>
Sent: Monday, February 20, 2023 8:33 AM
To: Kirk Lehmann
Subject: Chi Omega Windows
A
** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or
attachments. **
The owners feel that the HPC decision was made without reasonable consideration of all the facts in the past history of
improvements to the building.
This building has gone through window replacement in the same area (the historic portion) as the area that is being
considered. We believe that the previous improvements set a precedent that the owners should be permitted to finish
the improvements in the same manner.
Furthermore, the window replacement project proposed by the owners would use high quality windows that would
come very close to duplicating the original window appearance as well as provide a more sustainable solution with a
better u-factor -- the new windows could provide proper insulation without having the additional maintenance of storm
windows. The replacement windows would also provide better UV protection.
The owners have looked into the restoration by qualified window restoration consultants and the cost was up to 4 times
the cost of replacement.
The owners would also have the existing windows removed carefully with plans to provide them for resale or reuse
rather than add them to a landfill.
For all of these reasons, the owners ask that this decision be overturned.
James Phelps AiANCAasLeenAPeD-c
Q
streamline
0: 319.640.7738 c: 319.471.5924
m
Customer Approval Form:
Signature: Date:
u
Viewed from the Exterior
Quote Number: 15665012
Line Number: 10 Quote Qty: 2 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 37 X 59, Brown
Rough Opening: 3' 1 3/4" X4' 11 3/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 33.625, Clear Opening Height 25.062, Clear Opening Area 5.852151, Egress Meets Typical 5.7 sgft (E) (United
States Only)
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Piano Room Side
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 1 Of 11
Customer Approval Form:
Sign at u re: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 15 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 35.5 X 57.5, Brown
Rough Opening: TO 1/4" X4' 10 1/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 32.125, Clear Opening Height 24.312, Clear Opening Area 5.423771, Egress Meets Typical for ground floor 5.0
sgft (E1) (United States Only)
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Piano Room Front
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 2 Of 11
Customer Approval Form:
Signature:
Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 20 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Sash Set, Fixed, 35.5 X 11, Brown
Rough Opening: TO 1/4" X 0' 11 3/4"
Performance Information: U-Factor 0.25, SHGC 0.26, VLT 0.48, CPD PEL-N-1-53769-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Piano Room Front
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 3 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 25 Quote Qty: 2 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Sash Set, Fixed, 28.5 X 73.5, Brown
Rough Opening: 2' 5 1/4" X 6' 2 1/4"
Performance Information: U-Factor 0.25, SHGC 0.26, VLT 0.48, CPD PEL-N-1-53769-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Foyer
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 4 Of 11
Customer Approval Form:
Sign at u re: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 30 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 35.5 X 57.5, Brown
Rough Opening: TO 1/4" X4' 10 1/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 32.125, Clear Opening Height 24.312, Clear Opening Area 5.423771, Egress Meets Typical for ground floor 5.0
sgft (E1) (United States Only)
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 5 Of 11
Customer Approval Form:
Signature:
Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 35 Quote Qty: 3 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Sash Set, Fixed, 35.5 X 11, Brown
Rough Opening: TO 1/4" X 0' 11 3/4"
Performance Information: U-Factor 0.25, SHGC 0.26, VLT 0.48, CPD PEL-N-1-53769-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 6 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 40 Quote Qty: 2 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 25 X 58.5, Brown
Rough Opening: 2' 1 3/4" X4' 11 1/4"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.46, CPD PEL-N-232-00279-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 21.625, Clear Opening Height 24.812, Clear Opening Area 3.726108, Egress Does not meet typical United States
egress, but may comply with local code requirements
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 7 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 45 Quote Qty: 1 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Inswing Door, Active / Passive, 62 X 85, Brown
Rough Opening: 5' 2 3/4" X 7' 1 1/2"
Performance Information: U-Factor 0.25, SHGC 0.18, VLT 0.33, CPD PEL-N-218-07971-00001, Performance Class
LC, PG 55, Calculated Positive DP Rating 55, Calculated Negative DP Rating 70, Year Rated 11
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
'* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Sitting Room
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 8 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 50 Quote Qty: 1 Scaling: 1/2" = 1'
Description: Pella® Reserve, Traditional, Double Hung, 41 X 55.5, Brown
Rough Opening: 3' 5 3/4" X 4' 8 114"
Performance Information: U-Factor 0.26, SHGC 0.25, VLT 0.45, CPD PEL-N-232-00283-00001, Performance Class
CW, PG 50, Calculated Positive DP Rating 50, Calculated Negative DP Rating 50, Year Rated 08111, Clear Opening
Width 37.625, Clear Opening Height 23.312, Clear Opening Area 6.09107, Egress Does not meet typical United States
egress, but may comply with local code requirements
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
"* building owner, architect, contractor, installer and/or consumer
Quote Name: 6/20 Project Name: Chi Omega Sorority
Jobsite Location: Iowa City, IA
Room Location: Back Foyer
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022 Pag 9 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 55 Quote Qty: 2 Scaling: 1/2" = 1'
Description: 24" wide Aluminum Coil, Length: 600, Brown
Rough Opening:
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual"" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
** building owner, architect, contractor, installer and/or consumer
l"�
Quote Name: 6/20
Jobsite Location: Iowa City, IA
Room Location: Brown Coil
Project Name: Chi Omega Sorority
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022
Pag 10 Of 11
Customer Approval Form:
Signature: Date:
Viewed from the Exterior
Quote Number: 15665012
Line Number: 60 Quote Qty: 48 Scaling: 1/2" = 1'
Description: 2 3/8" w/kerf Solid Jamb Extension, Length: 96, Unfinished Wood. Wood Type: Pine
Rough Opening:
These drawings are based on our interpretation of the information provided to us. They are submitted for final
approval of the individual"" responsible for the project and are not intended to create any warranty or other liability.
The user** is responsible for compliance with applicable building codes or other regulations and determining the
suitability of the suggestions for the particular application, including the final design of reinforcement, flashing, and
sealant systems for all window and door installations.
** building owner, architect, contractor, installer and/or consumer
l"�
Quote Name: 6/20
Jobsite Location: Iowa City, IA
Room Location: None Assign
Project Name: Chi Omega Sorority
Sales Branch Location: 14500 WINDOWS BY PELLA
Printed 6/20/2022
Pag 11 Of 11
Pella® Reserve'" Traditional Hung Window
Size and Performance Data
Meets or Exceeds AAMA/WDMA Ratings
H-CW30 - CW50
Hallmark Certified
Air Infiltration
0.11
(cfm/ft2 of frame @ 1.57 psf wind pressure)2
Water Resistance
4.6-7.5 psf
Design Pressure
30-50 psf
Other Performance Criteria
Forced Entry Resistance Level
10
(Minimum Security Grade)3
Operating Force (lb) Initiate Motion / Maintain Motion (of Hallmark tested size and glazing)4
40/45
Sound Transmission Class / Outdoor -Indoor Transmission Class
Glazing System
Product
Frame Size
Overall
Exterior
Interior
STC
ORC
Tested;
Glazing
Glass
Glass
Third Pane Rating
Rating
Thickness
Thickness
Thickness
Thickness
0M
Reserve
INTEGRAL
GRILLES
Clad Double -Hung
-WITH
45"x65"
11/16"
2.5mm
2.5mm
- 29
26
Window
45"x65'
11/16'
3mm
Smm
- 34
30
45"x65" 11/16" 3mm 6mm Laminated - 35 30
WITHOUT
45"x65" 11/16" 2.5mm 2.5mm - 28 24
45"x65" 11/16' 3mm 5mm - 32 28
45" x 65" 11/16" 3mm 6mm Laminated - 33 28
(-) - Not Available
(1) Maximum performance for single unit when glazed with the appropriate glass thickness. See Design Data pages in this section for specific product performance class and grade values.
(2) Published performance data for air infiltration is determined by testing a minimum of four (4) products of NFRC model size. Temng is conducted in accordance with ASTM E283. Air infiltration
ratings for products will differ by size. The performance data does not apply to combination assemblies unless noted. Actual product performance may vary fora number of reasons including
installation and product care.
(3) The higher the level, the greater the product's ability to resist forced entry.
(4) Glazing configurations may result in higher operational forces
(5)ASTM E 1425 defines standard sizes for acoustical testing. Ratings achieved at that size are representative of all sizes of the same configuration.
Pella 2022 Architectural Design Manual I Division 08-Openings I Windows and Doors I www.Pella.com W-HG-2
Pella® Reserve'" Traditional Hung Window
Grille Profiles
Traditional Style Collection - Integral Light Technology®
Putty Glaze and Ogee Grilles
Clad Exterior - Wood Interior
Eiun ��pn:
Ogee Grilles
Clad Exterior - Wood Interior
R — F—I
W—I.
-i
Grilles -Between -the -Glass
3/4"
Contoured Grille
Interior wood ILT grilles available in Pine, Mahogany or Douglas Fir to match complete unit.
Exterior wood ILT grilles available in Pine or Mahogany to match complete unit.
Putty Glaze and Ogee Grilles
Wood Exterior - Wood Interior
Pella 2022Architectura l Design Manual I Division 08-Openings I Windows and Doors I www.Pella.com W-HG-10
I
Pella® Reserve'" Traditional Hung Window
Detailed Product Description - Aluminum -Clad Exterior
Frame
• Select softwood, immersion treated with Pella's EnduraGuard• wood protection
formula in accordance with WDMA I.S. 4. The EnduraGuard formula includes
three active ingredients for protection against the effects of moisture, decay,
stains from mold and mildew. Plus, an additional ingredient adds protection
against termite damage.
• Interior exposed surfaces are [clear pine] [mahogany] [douglas fir].
• Exterior surfaces are clad with aluminum.
• Components are assembled with screws, staples and concealed corner locks.
• Overall frame depth is 5' (127mm) for a wall depth of 3-11/16' (94mm).
• Optional factory applied jamb extensions available between 3-13/16' (97mm)
and 9-3/16' (233mm).
• Vinyl jamb liner with wood/clad inserts.
• Optional factory installed fold -out installation fins with flexible fin corners.
• Optional factory -applied End uraClad• exterior trim.
Sash
• Select softwood, immersion treated with Pella's EnduraGuard• wood protection
formula in accordance with WDMA I.S: 4. The EnduraGuard formula includes
three active ingredients for protection against the effects of moisture, dewy,
stains from mold and mildew. Plus, an additional ingredient adds protection
againsttermite damage.
• Interior exposed surfaces are [clear pine] [mahogany] [douglas fir]. Any curved
member may have visible finger -jointed surfaces.
• Exterior surfaces are clad with extruded aluminum butt -jointed at all corners of
the sash with through -stile construction and sealed.
• Corners mortised and tenoned, glued and secured with metal fasteners.
• Sash thickness is 1-7/8' (47mm).
• Double -Hung: Upper sash has surface -mounted wash locks for easy tilt -in
cleaning] [Single -Hung: Fixed upper sash has surface -mounted wash locks] [Arch
Head units have no wash locks].
• Lower sash has concealed wash locks in lower check rail allowing sash to tilt in for
easy cleaning.
• Simulated -Hung units have non -operable upper and lower sashes.
• Sash exterior profile is [ogee] (putty glaze], interior profile is ogee.
Weatherstripping
• Water -stop santoprene-wrapped foam at head and sill.
• Thermoplastic elastomer bulb with slip -coating set into lower sash for tight
contact at check rail.
• Vinyl -wrapped foam inserted into jamb liner to seal against sides of sash.
Glazing System
• Quality float glass complying with ASTM C 1036.
• Custom and high altitude glazing available.
• Silicone -glazed dual -pane 13/16' dual -seal insulating glass [(annealed)
[tempered]], [(clear] [[Advanced Low-E] [SunDefense— Low-E] [NaturalSun Low -El
[AdvancedComfort Low -El with argon]] [[bronze] [gray] [green) Advanced Low-E
[with Argon)] [obscure] [Reflective Bronze].
-or -
• Silicone -glazed dual -pane 13/16' dual -seal [[annealed] [tempered]) non -impact
laminated glass [[clear] [[Advanced Low-E] ISunDefense Low -El with Argon])
[(bronze] [gray] [green] Advanced Low-E [with argon]].
Exterior
• Aluminum -clad exteriors shall be finished with EnduraClad• protective finish, in a
multi -step, baked -on finish.
• Color is[standard)(feature][custom]t.
-or-
• Aluminum -clad exteriors shall be finished with EnduraClad Plus protective finish
with 70%fluoropolymer resin in a multi -step, baked -on finish.
• Color is[standard](feature][custom]t.
Interior
• [Unfinished, ready for site finishing] [factory primed with one coat acrylic latex]
[pine: factory prefinished [paint] [stainli].
(1) Contact your local Pella sales representative for current designs and color options.
Hardware
• Galvanized block -and -tackle balances are connected to self-locking balance
shoes which are connected to the sashes using zinc die cast terminals and
concealed within the frame.
• Sash lock is (standard (cam -action)] [historic spoon -style) [air -conditioner lock]
[simulated lock (Single -piece lock ties upper and lower sash together. When
removed lower sash becomes operable)]. Two sash locks on units with frame
width 37' and greater.
• Optional sash lift furnished for field installation. Two lifts on units with frame width
37' and greater.
• Hardware finish is [baked enamel [Champagne] [White] [Brown] [Matte Black]]
[Satin Brass] [Satin Nickel] [Oil -rubbed Bronze] [Distressed Bronze] [Distressed
Nickel].
Optional Products
Sash
• Exterior sash lugs
• Optional factory applied accessory. Exterior finish is [Standard l] [Custom d.
Grilles
• Integral Light Technology grilles
• Interior grilles are 15/8') 17/8') 11-1/4'] [2'] ogee profile that are solid [pine]
[mahogany] [douglas fir]. Interior surfaces are [unfinished, ready for site
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• [Half-Sizel [Full-Size4] black vinyl -coated 18/18 mesh fiberglass screen
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(2)Available in clear or Low-E insulating glass only.
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(5) Full screens are available on units s 96' height.
(6) Integrated Rolscreen only available on sizes z 34'tall and 21' wide, and s 84'tall and 48' wide.
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02022 Pella Corporation. All Rights Rese.ved. PRT0922. W 1526D
March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ITEM 5A ON THE AGENDA
Staff Report
Prepared by Staff
To: Board of Adjustment
Item: EXC23-0001
Parcel Number: 1022108013
GENERAL INFORMATION:
Applicant:
Contact Person:
Property Owner:
Requested Action:
Purpose:
Location:
Location Map:
Size:
Existing Land Use and Zoning:
Surrounding Land Use
and Zoning:
STAFF REPORT
Prepared by: Kirk Lehmann, Associate Planner
Date: March 8, 2023
JAM Investments of Iowa City
1658 N. Milwaukee Avenue #107
Chicago, IL 60647
Thomas Scesniak
1754 W. Wise Rd RDG W, Unit 1754
Schaumburg, IL 60193
tcesniak@aol.com
JAM Investments of Iowa City
1658 N. Milwaukee Avenue #107
Chicago, IL 60647
Special exception for an accessory drive -through
facility in a Community Commercial (CC-2) zone
To allow a drive -through facility associated with an
eating establishment
1926 Keokuk Street
_'
0.60 acres
Commercial; Community Commercial (CC-2)
North: Commercial; Community Commercial (CC-2)
East: Commercial; Community Commercial (CC-2)
Ak
1
South: Commercial; Community Commercial (CC-2)
West: Commercial; Community Commercial (CC-2)
Applicable Code Sections: 14-4B-3A: General Approval Criteria
14-4C-2K-3: Drive Through Facilities
File Date:
BACKGROUND:
January 17, 2023
The applicant is requesting a special exception to allow an accessory drive -through facility
associated with an eating establishment in a Community Commercial (CC-2) forthe subject property
at 1926 Keokuk Street. The property is part of the tract comprising the Pepperwood Plaza
commercial area. Shared drives in this area provide access to the site from the east, and a shared
drive directly to the north connects to Keokuk Street. The Keokuk Street right-of-way and a sidewalk
are located along the site's west property line. The subject property also connects to the
Pepperwood Plaza tract's pedestrian network along its east property line. Surrounding uses are
also primarily commercial. Attachments 1 and 2 include an aerial image and zoning exhibit.
The lot is 26,252 square feet, and the proposed building is 2,593 square feet. The site plan
(Attachment 4) shows the building in the center of the site with parking to the north. The proposed
drive -through facility is accessed through the parking area and includes two order lanes that
converge parallel to Keokuk Street and wrap around to a pick-up window on the south side of the
building where it exits onto a shared drive. In addition to the pick-up lane, a bypass lane is proposed.
The applicant previously obtained a special exception on June 8, 2022 (EXC22-0004) to use the
existing non -conforming drive -through facility by retaining part of the existing building. The new
application would instead allow the building to be demolished, a new structure built, and a
conforming drive -through facility constructed. Because the existing building would be demolished,
all non -conforming development must be brought into compliance with current standards.
ANALYSIS:
The purpose of the Zoning Ordinance is to promote the public health, safety and general welfare;
to conserve and protect the value of property throughout the city; and to encourage the most
appropriate use of land. It is the intent of the Ordinance to permit the full use and enjoyment of
property in a manner that does not intrude upon adjacent property. The Board may grant the
requested special exception if the requested action is found to be in accordance with the specific
criteria included in Section 14-4C-2K-3, pertaining to special exceptions to allow drive through
facilities in a CC-2 zone, as well as the general approval criteria in Section 14-48-3A.
For the Board of Adjustment to grant this special exception request, each of the following criterion
below must be met. The burden of proof is on the applicant, and their comments regarding each
criterion may be found on the attached application. Staff comments are set forth below.
Specific Standards 14-4C-2K-3: Drive Through Facilities
a. Access and Circulation: The transportation system should be capable of safely
supporting the proposed drive -through use in addition to the existing uses in the
area. Evaluation factors include street capacity and level of service, effects on
traffic circulation, access requirements, separation of curb cuts, and pedestrian
safety in addition to the following criteria:
(1) Wherever possible and practical, drive -through lanes shall be accessed from
secondary streets, alleys, or shared cross access drives. If the applicant can
demonstrate that access from a secondary street, alley, or shared cross access
drive is not possible, the board may grant access to a primary street, but may
impose conditions such as limiting the width of the curb cut and drive, limiting
the number of lanes, requiring the drive -through bays and stacking lanes to be
enclosed within the building envelope, and similar conditions.
FINDINGS:
• As part of the Pepperwood Plaza tract, the subject property connects to Keokuk
Street to the west, Highway 6E to the north, and Broadway Street to the east
through shared private drives.
• The proposed drive -through facility is accessed through an onsite parking aisle
from a shared private drive and cannot be directly accessed from a street.
(2) To provide for safe pedestrian movement, the number and width of curb cuts
serving the use may be limited. A proposal for a new curb cut on any street is
subject to the standards and restrictions in chapter 5, article C, "Access
Management Standards", of this title.
FINDINGS:
• No changes to curb cuts on public streets are proposed as part of the project.
(3) An adequate number of stacking spaces must be provided to ensure traffic
safety is not compromised. A minimum of six (6) stacking spaces is
recommended for drive -through facilities associated with eating establishments
and a minimum of four (4) stacking spaces for banking, pharmacies, and similar
nonfood related drive -through facilities. "Stacking spaces" shall be defined as
being twenty feet (20') in length and the width of a one lane, one-way drive. The
board may reduce the recommended number of stacking spaces if the applicant
can demonstrate that the specific business has unique characteristics such that
the recommended number of parking spaces is excessive (i.e., a drive- through
that is to be used for pick up only and not ordering).
FINDINGS:
• The site plan shows 2 order lanes that converge into a single pick-up lane with a
bypass lane that allows vehicles to leave if needed.
• The pick-up lane has 7 stacking spaces which exceeds the requirement.
• The parking aisle leading to the drive -through has adequate space to
accommodate spillover traffic and minimize traffic safety impacts.
(4) Sufficient on site signage and pavement markings shall be provided to indicate
direction of vehicular travel, pedestrian crossings, stop signs, no entrance
areas, and other controls to ensure safe vehicular and pedestrian movement.
FINDINGS:
• The site plan indicates directional arrows in the drive -through and parking areas
and a 'do not enter sign' at the drive -through exit.
• The pedestrian route through the subject property is demarcated with dyed
concrete where it crosses the parking aisle.
b. Location:
(1) In the CB-2 zone and in all subdistricts of the riverfront crossings district located
east of the Iowa River, drive -through lanes and service windows must be located
on a nonstreet-facing facade. In all other locations where drive-throughs are
allowed, this location standard must be met, unless the applicant can
demonstrate that a street -facing location is preferable for the overall safety and
efficiency of the site, does not conflict with adjacent uses or pedestrian access,
and does not compromise the character of the streetscape or neighborhood in
which it is located.
FINDINGS:
• The proposed drive -through will not be located on a nonstreet-facing facade.
• The proposed drive -through replaces an existing non -conforming drive -through
on the Keokuk -Street -facing facade of the building.
• The proposed drive -through does not affect pedestrian access and is set back 10
feet from Keokuk Street which allows new screening on the property.
• The site plan shows several new street trees which help to provide consistency
with typical commercial streetscapes.
• The proposed drive -through is consistent with adjacent commercial uses and
does not substantially change the character of the area.
• Screening between the drive -through and Keokuk Street will help minimize
impacts on surrounding development and the pedestrian environment.
(2) Drive -through lanes must be set back at least ten feet (10') from adjacent lot
lines and public rights of way and screened from view according to the design
standards below.
FINDINGS:
• The proposed drive -through is set back 10 feet from Keokuk Street with
screening as discussed below.
c. Design Standards: The number of drive -through lanes, stacking spaces, and paved
area necessary for the drive -through facility will not be detrimental to adjacent
residential properties or detract from or unduly interrupt pedestrian circulation or
the commercial character of the area in which the use is located. The board of
adjustment may increase or reduce these standards according to the
circumstances affecting the site.
(1) To promote compatibility with surrounding development, the number of drive -
through lanes should be limited such that the amount of paving and stacking
space does not diminish the design quality of the streetscape or the safety of
the pedestrian environment.
FINDINGS:
• The site plan shows two drive -through lanes that converge into a 12-foot pick-up
lane and 12-foot pass -by lane along the west edge of property.
• The subject property is in an auto -oriented commercial district.
• The proposed drive -through would replace an existing non -conforming drive -
through that is closer to the property line and provides less screening.
• Screening between the drive -through and Keokuk Street will help minimize
impacts on surrounding development and the pedestrian environment.
(2) Drive -through lanes, bays, and stacking spaces shall be screened from views
from the street and adjacent properties to the S2 standard. If the drive -through
is located adjacent to a residential use or property zoned residential, it must be
screened from view of these properties to at least the S3 standard. To preserve
the pedestrian oriented character of streets in the CB-2 zone and the riverfront
crossings district, the board may require the drive -through to be incorporated
within the building or be screened with masonry street walls and landscaping.
Street walls shall be a minimum of five feet (T) in height and shall be designed
to complement the principal building on the site.
FINDINGS:
• The proposed drive -through facility is screened from Keokuk Street to the S2
standard, and the subject property and adjacent properties are part of the
Pepperwood Plaza tract.
• The property is not adjacent to residential uses or property zoned residential.
(3) Multiple windows servicing a single stacking lane (e.g., order board, payment
window, pick up window) should be considered to reduce the amount of idling
on the site.
FINDINGS:
• Two kiosks for ordering and a single window for payment and pick-up are
proposed for the drive -through.
(4) Stacking spaces, driveways, and drive -through windows shall be located to
minimize potential for vehicular and pedestrian conflicts and shall be integrated
into the surrounding landscape and streetscape design of the neighborhood in
which it is located.
FINDINGS:
• No new vehicular and pedestrian conflicts are created by the proposed facility.
• There may be potential conflicts between vehicles exiting the drive -through lane
and vehicles utilizing shared drives, but there is adequate room to maneuver,
traffic speeds are slow, traffic volumes are low, and visibility is good.
• The proposed drive -through replaces an existing drive -through in a commercial
area, and landscaping elements ensure it is integrated into the surrounding
streetscape design of the area.
(5) Lighting for the drive -through facility must comply with the outdoor lighting
standards set forth in chapter 5, article G of this title and must be designed to
prevent light trespass and glare onto neighboring residential properties.
FINDINGS:
• Staff will ensure lighting meets the City standards to prevent light trespass and
glare onto neighboring properties during site plan review.
6) (Repealed by Ordinance No. 16-4685 on 11-15-2016)
7) Loudspeakers or intercom systems, if allowed, should be located and directed
to minimize disturbance to adjacent uses. Special consideration should be
given to locations adjacent to residential uses to ensure such systems do not
diminish the residential character of the neighborhood.
FINDINGS:
• The two kiosks for ordering are oriented north, which means they do not face
towards the adjacent right-of-way.
• The property is not adjacent to residential uses.
General Standards: 14-46-3: Special Exception Review Requirements:
1. The specific proposed exception will not be detrimental to or endanger the public
health, safety, comfort or general welfare.
FINDINGS:
• The proposed drive -through replaces an existing nonconforming drive -through facility
with a new conforming drive -through facility.
• The proposed eating establishment is smaller than the previous establishment, which
suggests vehicular traffic should not substantially exceed previous levels.
• Vehicular circulation and access are adequate to accommodate drive -through traffic.
• No new vehicular and pedestrian conflicts are created by the proposed facility.
• There may be potential conflicts between vehicles exiting the drive -through lane and
vehicles utilizing shared drives, but there is adequate room to maneuver, traffic speeds
are slow, traffic volumes are low, and visibility is good.
2. The specific proposed exception will not be injurious to the use and enjoyment of
other property in the immediate vicinity and will not substantially diminish or impair
property values in the neighborhood.
FINDINGS:
• The property is in a commercial area and is complimentary to surrounding uses.
• Screening and new street trees help mitigate impacts to the neighborhood.
3. Establishment of the specific proposed exception will not impede the normal and
orderly development and improvement of the surrounding property for uses
permitted in the district in which such property is located.
FINDINGS:
The surrounding area is fully developed with commercial uses.
Future redevelopment and improvement of adjacent properties will not be affected.
4. Adequate utilities, access roads, drainage and/or necessary facilities have been or
are being provided.
FINDINGS:
• Sufficient utilities, access roads, and most necessary facilities are established for this
area and can meet the proposed site requirements.
• The project expands green space and landscaping which reduces stormwater runoff.
5. Adequate measures have been or will be taken to provide ingress or egress
designed to minimize traffic congestion on public streets.
FINDINGS:
• There is adequate space for stacking vehicles in the drive -through lanes.
• The proposed drive -through lanes are accessed from and exit to shared drives.
• There may be potential conflicts between vehicles exiting the drive -through lane and
vehicles utilizing shared drives, but there is adequate room to maneuver, traffic speeds
are slow, traffic volumes are low, and visibility is good.
• Signage and pavement markings will help efficiently direct vehicles through the site.
• The site plan as proposed is not expected to negatively impact ingress or egress on
public streets, nor substantially affect traffic congestion.
6. Except for the specific regulations and standards applicable to the exception being
considered, the specific proposed exception, in all other respects, conforms to the
applicable regulations or standards of the zone in which it is to be located.
FINDINGS:
• All non -conforming development on the property must be brought into compliance
with current zoning standards because the grandfathered use is being demolished.
• The site plan shows 17 parking spaces and 6 bicycle parking spaces, which meets
minimum parking requirements.
• The site plan brings several aspects of the subject property into compliance with
current zoning standards, including removal of parking spaces located on a drive,
replacement of a non -conforming drive -through, and the addition of appropriate
screening.
• Staff will ensure the proposed development conforms with all applicable zoning
standards and regulations during the subsequent site plan review.
7. The proposed exception will be consistent with the Comprehensive Plan of the City,
as amended.
FINDINGS:
• Future Land Use Maps designate the subject property as General Commercial in the
Comprehensive Plan and Commercial in the South District Plan.
• The Comprehensive Plan supports encouraging "new business development in
existing core or neighborhood commercial areas".
• The proposed use of this property is consistent with Comprehensive and District Plans.
STAFF RECOMMENDATION:
Staff recommends approval of EXC23-0001, to allow an accessory drive -through facility in a
Community Commercial (CC-2) zone, for the property located at 1926 Keokuk Street.
ATTACHMENTS:
1. Location Map
2. Zoning Map
3. Correspondence
4. Application Materials
Approved by:
Danielle Sitzman, AICP, Development Services Coordinator
Department of Neighborhood and Development Services
March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 1
Location Map
Prepared by Staff
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March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 2
Zoning Map
Prepared by Staff
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March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 3
Correspondence
Submitted by the Identified Party
February 16, 2023
RE: Special Exception for 1926 Keokuk Street
Dear Property Owner and/or Occupant:
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.Jcgov. org
The Iowa City Board of Adjustment has received an application submitted by Thomas
Scesniak requesting a special exception to allow construction of a new conforming eating
establishment with a drive -through facility at 1926 Keokuk Street (see attached map).
As a neighboring property owner and/or occupant, you are being notified of this
application. If you know of any interested party who has not received a copy of this letter,
we would appreciate it if you would inform them of the pending application.
The Board of Adjustment will review this application at a public meeting tentatively
scheduled for March 8, 2023 at 5:15 pm in Emma Harvat Hall, City Hall, 410 East
Washington Street, Iowa City. Because the meeting is subject to change, you may wish
to call 319-356-5247 or check the City of Iowa City's website, www.icgov.org/BOA, the
week of the meeting to confirm the meeting agenda.
You are welcome to attend this public meeting to present your views concerning this
application. You may also submit written information to me for consideration in advance
of the meeting, and I will include your comments in the information to be considered by
the Board.
Please do not hesitate to contact me at klehmannCa_iowa-city.org or 319-356-5247 if you
have any questions or comments about this application or if you would like more
information on the Board of Adjustment review process.
Sincerely,
pw�
Kirk Lehmann, AICP
Associate Planner, City of Iowa City
Department of Neighborhood and Development Services
What is the Board of Adjustment?
The Board of Adjustment is panel made
up of Iowa City citizens appointed by
the City Council. The board reviews and
grants special exceptions and variances
and also considers appeals when there
is a disagreement about an
administrative zoning decision made by
the. City. Members of the board act like
judges, making decisions about
individual properties and uses that may
have difficulty meeting a specific
zoning regulation or to resolve disputes
about administrative zoning decisions.
The actions and decisions of the Board
of Adjustment are binding upon all
parties unless overturned upon appeal
to District.Court. ,.
What is a special exception?
There are two types of special
exceptions.
1. Within the zoning code a number
of land uses are set apart as special
exceptions that may be permitted
in certain zones. Rather than
permitting these uses outright,
each is reviewed on a case -by -case
basis to ensure that they do not
negatively affect surrounding
properties. For example, daycare
centers are permitted in residential
zones by special exception. The
same is true of churches and private
schools. All may be appropriate
uses in residential zones, if certain
criteria such as parking, screening,
and other requirements are met.
2. Adjustments to specific zoning
requirements in cases where there
are unique circumstances. Again,
the opportunity to adjust these
requirements and the criteria for
allowing such adjustments are
described in the'7,xipmg Code. For
example, a homeowner may apply
for a reduction in a building setback
in order to accommodate an
addition or other improvement to
their property.
The Zoning Code lists explicitly each
use and standard for which a special
exception may be considered. In other
words, you can't request a special
exception for everything —only those
things called out as special exceptions
in the Code. The Code also provides
criteria specific to each request.
Applicants must provide evidence that
they satisfy each of these criteria, and
the Board must consider these criteria
when making a determination as to
whether to grant a special exception.
What is a variance?
A variance grants a legal right to an
owner to develop property in a manner
that deviates from a specific provision
of the Zoning Code and for which a
special exception is not expressly
allowed. In seeking relief from the
restrictions in the Zoning Code, the
property owner applying for the
variance must show that the strict
application of the Zoning Code would
cause and unnecessary hardship such
that the property in question is
unusable or that a literal interpretation
of the ordinance would deprive the
applicant of rights commonly enjoyed
by other properties in the zoning
district. In addition: the circumstances
that create this _hardship must be
unique to the property in question and
must not be of the property owner's
own making.
What is an appeal?
The Board considers and rules on
appeals from any citizen who believes
there is an error in any decision,
determination, or interpretation made
by the city or its designee in the
administration of the Zoning Code. As
with their other decisions, the Board's
ruling is binding on all parties unless
overturned on appeal to the District
Court.
How does the review process
work?
An application requesting a special
exception, variance, or an appeal is a
request. The Board makes a decision on
whether to grant a specific request only
after City staff have provided a review
of an application and the public has had
an opportunity to make its concerns
known. The Board not only has the right
to approve or deny requests, but may
also choose to approve request subject
to certain conditions.
In making decisions, the Board may only
consider comments and evidence
relevant to the specific standards
provided in the code. City Development
Staff provide reports to the Board for
each application on the agenda. The
Staff Report provides background
information on the application, informs
the Board of all the criteria in the Code
that a particular application must
satisfy, and interprets whether and
how an application has satisfied these
criteria.
How can 1 participate in the
process?
Because most applications will be
reviewed and decided upon at a single
public hearing, it is important for
interested parties to respond in a
timely and informed ...manner. Those
who wish to speak for or against an
application are given an opportunity to
be heard by the Board at the hearing,
but may also submit written comments
prior to the meeting.
Written comments must be delivered to
the Department of Neighborhood Et
Development Services at City Hall no
later than 5 days before the hearing in.
order tobe included with the Staff-
Report. All correspondence submitted
after that time will be delivered to the
Board at the time. of the hearing.
The Board considers the application,
the recommendation of staff (in the
staff report) and any additional
information, correspondence, or
testimony provided at the hearing.
Board of Adjustment hearings are
usually held on the second Wednesday
of each month at 5:15 P.M. in Emma J.
Harvat Hall in City Hall. You can find
more information at the following
website: www.icgov.org/boa.
The Staff Report can be very useful to
anyone who is unfamiliar with the BOA
process or with the Zoning Code and
Witt
provide an understanding of the
criteria that the Board must consider in
rendering its decision. Staff Reports
may be obtained from the Department
of Neighborhood Et Development
Services. E-mail klehmann@iowa-
city.org to request a copy of a report.
If you have questions about an
application or if you simply want more
information about issues related to the
Board of Adjustment, please feel free
to contact Kirk Lehmann at 319-356-
5247 or e-mail klehmann@iovla-
city.org.
To submit comments to the Board of
Adjustment write to the Board of
Adjustment c/o the Department of
Neighborhood Et Development Services,
410 E. Washington St., Iowa City IA
52240 or e-mail klehmann@iowa-
city.org.
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Mailing Name
Mailing Address2
Mailing Address3
Mailing Zip Code
ORSCHELN FARM AND HOME 090
PO BOX 22845
OAKLAHOMA CITY, OK
73123-184S
THOMAS R BREESE
227 MAHASKA DR
IOWA CITY, IA
52246
ELM REAL ESTATE LC
PO BOX 122
CEDAR RAPIDS, IA
52406-0122
RESILIENT SUSTAINABLE FUTURE F
308 E BURLINGTON ST #293
IOWA CITY, IA
52240
PB2J LLC
181DYLLWILD CT
IOWA CITY, IA
52245
CHAD & SUSAN BURTCH
1509 400TH ST SW
OXORD, IA
52322
MACKIE RENTALS LLC
4499 580TH ST
LONE TREE, IA
52755
D GARCIA LLC
1937 KEOKUK ST
IOWA CITY, IA
52240
MCC IOWA LLC ATTN TAX DEPT
1 MEDIACOM WAY
CHESTER, NY
10918
NELSON F MELLADO
2030 KEOKUK ST
IOWA CITY, IA
52440
KEOKUK INVESTMENTS LLC
2010 KEOKUK ST
IOWA CITY, IA
52240
PEPPERWOOD PROPERTIES LLC
755 MORMON TREK BLVD
IOWA CITY, IA
52246
IOWA MENNONITE CROWDED CLOSET
851 HIGHWAY 6 E UNIT 101
IOWA CITY, IA
52240
TIMBERLINE PROPERTIES
4415 HWY6
SUGARLAND, TX
77478
MELMAR SWP LLC
1524 KIMBER LN
EVANSVILLE, IN
47715
MIDWESTONE BANK
PO BOX 1700
IOWA CITY, IA
52244-1700
SOUTHSIDE SPIRITS LLC
1130 DUCK CREEK DR
IOWA CITY, IA
52246
KEOKUK APARTMENTS LLC
755 MORMON TREK BLVD
IOWA CITY, IA
52246
WWJ INVESTMENTS
1850 MCCLOUD PL NE
CEDAR RAPIDS, IA
52402
DVIP
1105 S GILBERT CT #300
IOWA CITY, IA
52240
JAM INVESTMENTS OF IOWA CITY L
1658 N MILWAUKEE AVE #107
CHICAGO, IL
60647
GIRD PEPPERWOOD LLC
1805 STATE ST STE 101
BETTENDORF, IA
52722
MGNS LLC
PO BOX 5591
CORALVILLE, IA
52241
KWIK TRIP INC
1626 OAK ST
LA CROSSE, WI
54602
CT PROPERTIES, LP
655 HOLLYWOOD BLVD
IOWA CITY, IA
52240
BREESE CO INC THE
611 SOUTHGATE AVE
IOWA CITY, IA
52240
ELM REAL ESTATE LC
603 SOUTHGATE AVE
IOWA CITY, IA
52240
RESILIENT SUSTAINABLE FUTURE FOR IOWA CITY
1927 KEOKUK ST
IOWA CITY, IA
52240
PB2J, LLC
545 OLYMPIC CT
IOWA CITY, IA
52240
BURTCH RENTALS, LLC
1929 KEOKUK ST
IOWA CITY, IA
52240
BURTCH RENTALS, LLC
1929 KEOKUK ST REAR
IOWA CITY, IA
52240
MACKIE RENTALS LLC
1933 KEOKUK ST
IOWA CITY, IA
52240
MACKIE RENTALS LLC
610 SOUTHGATE AVE REAR
IOWA CITY, IA
52240
D GARCIA, LLC
1937 KEOKUK ST
IOWA CITY, IA
52240
MACKIE RENTALS LLC
610 SOUTHGATE AVE
IOWA CITY, IA
52240
MCC IOWA LLC
SOUTHGATE AVE
IOWA CITY, IA
52240
MCC IOWA LLC
546 SOUTHGATE AVE
IOWA CITY, IA
52240
MELLADO, NELSON F
2030 KEOKUK ST
IOWA CITY, IA
52240
KEOKUK INVESTMENTS, LLC
2010 KEOKUK ST
IOWA CITY, IA
52240
TIMBERLINE PROPERTIES, LLC
907 HIGHWAY 6 E
IOWA CITY, IA
52240
MELMAR SWP, LLC
841 HIGHWAY 6 E
IOWA CITY, IA
52240
MIDWESTONE BANK
1906 KEOKUK ST
IOWA CITY, IA
52240
SOUTHSIDE SPIRITS LLC
1921 KEOKUK ST
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 2
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 3
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 4
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 5
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 6
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 7
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 8
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 9
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 10
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 11
IOWA CITY, IA
52240
RESIDENT OF
2001 KEOKUK ST APT 12
IOWA CITY, IA
52240
RESIDENT OF
2017 KEOKUK ST APT 1
IOWA CITY, IA
52240
RESIDENT OF
2017 KEOKUK ST APT 2
IOWA CITY, IA
52240
RESIDENT OF
2017 KEOKUK ST APT 3
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 5
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 6
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 7
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 8
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 9
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 10
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 11
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 12
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 13
IOWA CITY, IA
52240
RESIDENT
OF
2017 KEOKUK ST APT 14
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 1
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 2
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 3
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 5
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 6
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 7
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 8
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 9
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 10
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 11
IOWA CITY, IA
52240
RESIDENT
OF
2033 KEOKUK ST APT 12
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 1
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 2
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 3
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 5
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 6
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 7
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 8
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 9
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 10
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 11
IOWA CITY, IA
52240
RESIDENT
OF
2103 KEOKUK ST APT 12
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 1
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 2
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 3
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 5
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 6
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 7
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 8
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 9
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 10
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 11
IOWA CITY, IA
52240
RESIDENT
OF
2119 KEOKUK ST APT 12
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 1
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 2
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 3
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 5
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 6
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 7
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 8
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 9
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 10
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 11
IOWA CITY, IA
52240
RESIDENT
OF
2135 KEOKUK ST APT 12
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 1
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 2
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 3
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 4
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 5
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 6
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 7
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 8
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 9
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 10
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 11
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 12
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 13
IOWA
CITY, IA
52240
RESIDENT
OF
2151 KEOKUK ST APT 14
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 1
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 2
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 3
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT S
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 6
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 7
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 8
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 9
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 10
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 11
IOWA
CITY, IA
52240
RESIDENT
OF
2167 KEOKUK ST APT 12
IOWA
CITY, IA
52240
RESIDENT
OF
2001 KEOKUK ST
IOWA
CITY, IA
52240
RESIDENT
OF
2001 KEOKUK ST APT 1
IOWA
CITY, IA
52240
RESIDENT
OF
548 OLYMPIC CT
IOWA
CITY, IA
52240
WWJ INVESTMENTS
609 OLYMPIC CT
IOWA
CITY, IA
52240
DOMESTIC VIOLENCE INTERVENTION PROGRAM, INC
612 OLYMPIC CT
IOWA
CITY, IA
52240
JAM INVESTMENTS OF IOWA CITY, LLC
1926 KEOKUK ST
IOWA
CITY, IA
52240
GRD PEPPERWOOD,
LLC
851 HIGHWAY 6 E UNIT 102
IOWA
CITY, IA
52240
MGNS, LLC
8S1 HIGHWAY 6 E UNIT 103
IOWA
CITY, IA
52240
KWIK TRIP, INC
1907 KEOKUK ST
IOWA
CITY, IA
52240
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March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 4
Application Materials
Submitted by the Applicant
EXC23-0001 (1926 KEOKUK ST Iowa City, IA 52240)
Project Description:
To approve a drive -through use in a CC-2 zone at 1926 Keokuk Drive
Did you hold a Good Neighbor Meeting?' No V
Has a pre -application meeting been held?' No V
Date of previous application or appeal filed 07/05/2022 M.
All special exceptions have specific approval criteria that must be met. Please indicate which specific
approval criteria are applicable to this request. Contact staff for help identifying the specific approval criteria
that must be met.
section 14-4C-2K-3 AND 14,4E-3A
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BOARD OF ADJUSTMENT
SPECIAL EXCEPTION
DATE: O1/16/2023 PROPERTY PARCEL NO: 1022108013
PROPERTY ADDRESS: 1926 KEOKUK STREET, IOWA CITY
PROPERTY ZONE: CC-2 APPEAL PROPERTY LOT SIZE: 0.602 Ac.
APPLICANT: JAM Investments of Iowa City
1658 N. Milwaukee Avenue 4107
Chicago, Illinois 60647
847 232 3201
CONTACT PERSON: Thomas V. Scesniak
1754 West Wise Road
Schaumburg, Illinois 60193
847.352.5112
PROPERTY OWNER: JAM Investments of Iowa City
1658 N. Milwaukee Avenue #107
Chicago, Illinois 60647
847.232.3201
SPECIFIC REQUESTED SPECIAL EXCEPTION;
14-4C-2K-3
PURPOSE FOR SPECIAL EXCEPTION:
Drive Thru Restaurant
DATE OF PREVIOUS APPLICATION OR APPEAL FILED, IF ANY:
04/22/2022
INFORMATION TO BE PROVIDED BY APPLICANT:
LEGAL DESCRIPTION OF PROPERTY:
See Attached
PLOT PLAN DRAWN TO SCALE:
See Attached
REVIEW: For NEW Popeyes Louisiana Chicken which is to be constructed where
the Pizza Hut was located in PEPPERWOOD PLAZA.
The applicant is required to present specific information, that the Specific Criteria
(14-4C-2K-3) and General Criteria (14-4B-3A)City Code, enumerated below will be met.
1 of 5
Specific Criteria (14-4C-2k-3): Drive -Through Facilities Special Exception Approval Criteria:
a. Access and circulation: The transportation system should be capable of safely supporting
the proposed drive -through use in addition to the existing uses in the area. Evaluation
factors include street capacity and level of service, effects on traffic circulation, access
requirements, separation of curb cuts and pedestrian safety in addition to the following
criteria:
1. Wherever possible and practical, drive -through lanes shall be accessed from secondary
streets, alleys, or shared cross access drives. If the applicant can demonstrate that access
from a secondary street, alley or shared cross access is not possible, the board may grant
access to a primary street, but may impose conditions such as limiting the number
of lanes, requiring the drive -through bays and stacking lanes to be enclosed within the
building envelope and similar conditions.
The design of this site has changed, increased safety, accessability w/ new drives, and
parking from within the existing PEPPERWOOD PLAZA.
2. To provide for safe pedestrian movement, the number and width of curb cuts serving the
use may be limited. A proposal for a new curb cut on any street is subject to the standards
and restrictions in chapter 5, article C, "Access Management Standards, of this title.
The envisioned site plan will utilize the existing curb cuts and interior road ways
3. An adequate number of stacking spaces must be provided to ensure traffic safety is not
compromised. A minimum of six (6) stacking spaces is recommended for drive -through
facilities associated with eating establishments and a minimum of four (4) stacking spaces
for banking, phaemacies, and similar nonfood related drive -through facilities. "Stacking
spaces" shall be defined as being twenty feet (20') in length and a width of one lane, one
way drive. The board may reduce the recommended number of stacking spaces if
applicant can demonstrate that the specific business has unique characteristics such that
the recommended number of parking spaces is excessive (i.e., a drive -through that is to be
used for pick up only and not ordering).
The site layout will have seven (7) stacking spaces.
4. Sufficient on site signage and pavement markings shall be provided to indicate direction
of vehicular travel, pedestrian crossings, stop signs, no entrance areas, and other controls
to ensure safe vehicular and pedestrian movement.
As proposed the above requirement will be achieved.
2 of 5
b. Location:
In the CB-2 zone and in all subdistricts of the river front crossings district located east of
the Iowa River, drive through lanes and service windows must be located on a non -street -
facing facade. In all other locations where drive thm are allowed, -this location
standard must be met, unless the applicant can demonstrate that street facing location is
preferable for the overall safety and efficiency of the site, does not conflict with the
adjacent uses or pedestrian access, and does not compromise the character of the street
scape or neighborhood in which it is located
The service window and adjacent drive thm lanes are in fact on a non -street facing facade.
The feeder lanes are adjacent and parallel to the main street & are screened with various
planting materials. The service windows are so situated that no car lights, car noise will
detrimental to the character of the street scape or the neighborhood.
2. Drive -through lanes must be set back at least ten feet (10') from adjacent lot lines and
public rights of way and screened from view according to the standards below.
Complies
c. Design standards: The number of drive through lanes, stacking spaces, and paved area
necessary for the drive through facility will not be detrimental to adjacent residential
properties or detract from or unduly interrupt pedestrian circulation or the commercial
character of the area in which the use is located. The board of adjustment may increase or
reduce these standards according to the circumstances affecting the site.
1. To promote compatibility with the surrounding development, the number of drive -
through lanes should be limited such that the amount of paving and stacking spaces does
not diminish the design quality of the street scape or the safety of pedestrian environment.
As proposed does not diminish the above standard
2. Drive -through lanes, bays and stacking spaces shall be screened from views from the
street and adjacent properties to the S2 standard. It the drive through is located adjacent
to a residential use or property zoned residential, it must be screened from view of these
properties to at least the S3 standard. To preserve the pedestrian orientated character of
streets in the CB-2 zone and the river front crossings district, the board may require the
drive through to be incorporated with in the building or be screened with masonry street
walls and landscaping. Street walls shall be a minimum of five feet (5') in height and shall
be designed to complement the principal building on the site
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As proposed the required screening wil be implemented.
3. Multiple windows servicing a single stacking lane (e.g., order board, payment window)
should be considered to reduce the amount of idling on the site.
Was considered and ruled out at this location.
4. Stacking spaces, driveways and drive through windows shall be located to minimize
potential for vehicular and pedestrian conflicts and shall be integrated into the
surrounding landscape and streetscape design of the neighborhood in which it is located.
Have integrated into the surrounding site.
5. Lighting for the drive through facility must comply with the outdoor lighting standards
set forth in chapter 5, article G of this title and must be designed to prevent trespass and
glare into neighboring residential properties.
Lighting complies with standards
6.(rep. by Ord 16-4685,11-15-2016)
7. Loudspeakers or intercom systems, if allowed, should be located and directed to
minimize disturbance to adjacent uses. Special consideration should be given to
locations adjacent to residential uses to ensure such systems do not diminish the
residential character of the neighborhood.
As designed this site plan complies.
General Criteria (14-413-3A)
1. Specific proposed exception will not be detrimental to or endanger the public health,
safety, comfort or general welfare
As designed will not be detrimental to the above
2. The specific proposed exception will not be injurious to the use and enjoyment of other
property value in the immediate vicinity and will not diminish or impair property values
in the neighborhood.
As designed will not be injurious.
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3. Establishment of the specific proposed exception will not impede the normal and
orderly development and improvement of the surrounding property for uses permitted in
the district in which such property is located.
Will not be an impediment.
4. Adequate utilities. access roads, drainage and/or necessary facilities have or are being
provided.
These have been accounted for.
5. Adequate measures have been or will be taken to provide ingress or egress designed to
minimize traffic congestion on public streets.
All ingress and egress from the site in internal to Pepperwood Plaza.
6. Except for specific regulations and standards applicable to the exception being
considered, the specific proposed exception, in all other respects, conforms to the
applicable regulations or standards of the zone in which it is to be located.
As presented proposal does conform.
7. The proposed exception will be consistent with the Comprehensive Plan of the City,
as amended.
Proposal is consistent with Comprehensive Plan of the City.
Date: �4' a2 7 20�
Date: Q,i? - ,20
Date: .20
5of5
Jam Investments of Iowa City, LLC
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March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ITEM 513 ON THE AGENDA
Staff Report
Prepared by Staff
To: Board of Adjustment
Item: EXC23-0002
Parcel Number: 1022103001
GENERAL INFORMATION:
Applicant:
Contact Person:
Property Owner(s):
Requested Action:
Purpose:
Location:
Location Map:
Size:
Existing Land Use and Zoning
STAFF REPORT
Prepared by: Kirk Lehmann, Associate Planner
Date: March 8, 2023
Domestic Violence Intervention Program, Inc.
1105 S. Gilbert Court
Iowa City, IA 52240
Adrianne Bricker
Axiom Consultants, LLC
60 E. Court Street, Unit 3
Iowa City, IA 52240
abricker@axiom-con.com
Domestic Violence Intervention Program, Inc.
1105 S. Gilbert Court #300
Iowa City, IA 52240
Special exception to allow a community service —
shelter use
To construct an emergency shelter for 65 to 70 survivors
of domestic violence
612 Olympic Court
0.701 acres
Commercial; Intensive Commercial (CI-1)
1
Surrounding Land Use North: Commercial; Community Commercial (CC-2)
and Zoning: East: Commercial; Community Commercial (CC-2)
South: Commercial; Intensive Commercial (CI-1)
West: Institutional; Intensive Commercial (CI-1)
Applicable Code Sections: 14-4B-3A: General Approval Criteria
14-4B-4D-5: Community Service - Shelter Uses
File Date:
BACKGROUND:
February 3, 2023
The applicant, the Domestic Violence Intervention Program, Inc. (DVIP), is requesting a special
exception to allow a community service — shelter use for the subject property at 612 Olympic Court.
Generally, community service uses provide local, ongoing services of a public, nonprofit, or
charitable nature to the community. A shelter use consists of transient housing operated by a public
or nonprofit agency. DVIP is a 501(c)(3) nonprofit entity. Approval of the special exception would
allow construction of an emergency shelter for up to approximately 70 survivors of domestic
violence who would remain onsite temporarily.
The subject property is zoned Intensive Commercial (CI-1) and is surrounded by a variety of
commercial and institutional uses. Attachments 1 and 2 include an aerial image and zoning exhibit.
The 30,535 square foot lot is located northeast of the bulb of Olympic Court with vehicular and
pedestrian access provided directly from the street. The site plan in Attachment 4 shows the building
on the north portion of the site with a small parking lot to the south. Additional parking is proposed
on the first floor of the building. The site will also retain an existing cell phone tower with a small
associated building.
ANALYSIS:
The purpose of the Zoning Ordinance is to promote the public health, safety and general welfare;
to conserve and protect the value of property throughout the city; and to encourage the most
appropriate use of land. It is the intent of the Ordinance to permit the full use and enjoyment of
property in a manner that does not intrude upon adjacent property. The Board may grant the
requested special exception if the requested action is found to be in accordance with the specific
criteria included in Section 14-4B-4D-5, pertaining to special exceptions to allow Community
Service - Shelter Uses, as well as the general approval criteria in Section 14-46-3A.
For the Board of Adjustment to grant this special exception request, each of the following criterion
below must be met. The burden of proof is on the applicant, and their comments regarding each
criterion may be found on the attached application. Staff comments are set forth below.
Specific Standards 14-4113-413-5: Community Service — Shelter Uses
a. Maximum Density:
(1) In the RM-12 and MU zones: Seven hundred fifty (750) square feet of lot area per
permanent resident and two hundred (200) square feet of lot area per temporary
resident.
FINDINGS:
• The property is not in an RM-12 or MU zone, so this criterion does not apply.
(2) In the RM-20, RNS-20, and CO-1 zones: Five hundred fifty (550) square feet of lot
area per permanent resident and two hundred (200) square feet of lot area per
temporary resident.
FINDINGS:
• The property is not in an RM-20, RNS-20, or CO-1 zone, so this criterion
does not apply.
(3) In the RM-44, PRM, CIA, CC-2, and CB-2 zones: A minimum of three hundred
(300) square feet of lot area per permanent resident and two hundred (200)
square feet of lot area per temporary resident is required.
FINDINGS:
• The property is 30,535 square feet and is zoned Intensive Commercial (CI-1).
• The subject property could accommodate 101 permanent residents or 152
temporary residents.
• The proposed use includes 46 beds which would accommodate approximately
70 temporary residents.
b. Nuisance Issues: The proposed use will not have significant adverse effects on the
livability of nearby residential or commercial uses due to loitering, noise, glare from
lights, late night operations, odors, outdoor storage, and litter. The applicant must
submit a site plan and a shelter management plan that address these issues. The
management plan must include a litter control plan, a loitering control plan, a plan
for on site security, and a conflict resolution procedure to resolve nuisance issues
if they occur. The site plan and shelter management plan must be submitted along
with the application for a special exception, or if allowed as a provisional use, such
plan must be included with the materials submitted for site plan review.
FINDINGS:
• The applicant submitted a site plan and shelter management plan as part of its
special exception application. Staff recommends compliance with the submitted
management plan as a condition of approval, with the ability for staff to approve
minor amendments as needed.
• A full-time maintenance coordinator will clean and maintain the proposed use's
exterior, including addressing litter and waste removal to prevent odors.
• Shelter residents will likely remain on shelter grounds due to the nature of their
circumstances, and they will remain within designated, fenced outdoor areas if
they are outside. Unwelcomed individuals will be promptly required to leave.
• Exterior lighting is primarily intended to assist identifying unwelcomed individuals,
so most lighting will motion -activated. Exterior lighting must meet standards for
the Intensive Commercial (CI-1) zone.
• The shelter is open 24 hours daily with quiet time from 10 pm to 7 am, which will
help minimize noise and late -night impacts.
• The property is in a commercial area, so exterior lights and noise are anticipated
to have less impact than they would in a residential area.
• Outdoor storage will not be allowed at the subject property per the shelter
management plan, and the dumpster must be screened to City standards.
• The proposed use will be continually staffed by certified victim advocates who
are trained in CPR/First Aid, facility security, first shooter response, conflict
resolution, and de-escalation to ensure safety and resolve issues that may arise.
• The building includes an alarm system, secure entries, motion -activated lighting,
and a video camera system to facilitate the safety of shelter residents and staff.
• Shelter residents will be required to leave in the event of disregard for shelter
rules, including threats or use of violence.
c. Site Development Standards:
(1) If the proposed use is located in a residential zone or in the central planning
district, it must comply with the multi- family site development standards as set
forth in section 14-26-6 of this title.
FINDINGS:
• The property is not in a residential zone or in the Central Planning District, so this
criterion does not apply.
(2) In the CB-5 and CB-10 zones, community service/shelter uses must be located
above the street level floor of a building.
FINDINGS:
• The property is not in a CB-5 or CB-10 zone, so this criterion does not apply.
(3) The proposed facility must comply with the minimum standards as specified in
the Iowa City housing code, as amended.
FINDINGS:
• The proposed use requires a rental permit to be reviewed annually by the City.
• Staff will ensure the proposed use meets all housing code standards when a
rental permit is issued and upon future renewals of the rental permit.
General Standards: 14-4113-3: Special Exception Review Requirements
The specific proposed exception will not be detrimental to or endanger the public
health, safety, comfort or general welfare.
FINDINGS:
• The Domestic Violence Intervention Program, a nonprofit with extensive experience
providing emergency shelter, will operate the proposed use.
• The management plan will help minimize impacts to surrounding properties related to
loitering, noise, glare, late night operations, odors, outdoor storage, and litter.
• The proposed use will employ a full-time maintenance coordinator and the site will be
continually staffed to ensure a safe, clean, and orderly environment.
• The proposed use compliments nearby uses, including the existing adjacent shelter.
• The proposed use provides a necessary service for at -risk residents of the community.
2. The specific proposed exception will not be injurious to the use and enjoyment of
other property in the immediate vicinity and will not substantially diminish or impair
property values in the neighborhood.
FINDINGS:
• The adjacent property has contained a shelter use for nearly 30 years, and adjacent
lots have continued to be occupied.
• The proposed use is of a similar scale to nearby buildings.
• The management plan will help minimize impacts to surrounding properties.
3. Establishment of the specific proposed exception will not impede the normal and
orderly development and improvement of the surrounding property for uses
permitted in the district in which such property is located.
FINDINGS:
• The area is fully developed with a mix of commercial and institutional uses, including
a shelter for 35 survivors of domestic violence to the west.
• Setbacks are adequate to physically prevent the ability of surrounding properties to be
developed or improved.
• It is expected that shelter residents will remain on shelter grounds due to the nature of
their circumstances and will typically be active after business hours.
4. Adequate utilities, access roads, drainage and/or necessary facilities have been or
are being provided.
FINDINGS:
• Sufficient utilities, roads, and necessary facilities are established for this area and can
meet the needs of the proposed use.
• Transit access is available less than 500 feet from the proposed use.
• The project reduces pavement on the site and restores open space for residents which
will reduce stormwater runoff.
5. Adequate measures have been or will be taken to provide ingress or egress
designed to minimize traffic congestion on public streets.
FINDINGS:
• The proposed use has vehicular and pedestrian access from Olympic Court which has
capacity to accommodate additional traffic, in addition to access to transit nearby.
• On -street parking is only available on the south side of Olympic Court
• The site plan indicates adequate parking spaces for the use and underlying zone.
• The proposed use is not expected to substantially affect access on public streets or
traffic congestion.
6. Except for the specific regulations and standards applicable to the exception being
considered, the specific proposed exception, in all other respects, conforms to the
applicable regulations or standards of the zone in which it is to be located.
FINDINGS:
The site plan shows 15 parking spaces and 4 bicycle parking spaces, which meets
minimum parking requirements.
The site plan brings several aspects of the subject property into compliance with
current zoning standards, including screening and the addition of 2 street trees.
Staff will ensure the proposed use complies all applicable zoning standards and
regulations during site plan and building permit review.
7. The proposed exception will be consistent with the Comprehensive Plan of the City,
as amended.
FINDINGS:
• Future Land Use Maps show the subject property as Intensive Commercial in the
Comprehensive Plan and Commercial in the South District Plan.
• The Comprehensive Plan's vision supports compatible infill development.
• The Zoning Code indicates this use may be compatible in the CI-1 zone.
• The South District Plan specifies that there is an opportunity in commercial areas to
"explore the potential for mixed use[,] residential or institutional uses" as long as it
"contributes to the overall health of the surrounding neighborhood".
• The proposed use of this property is consistent with Comprehensive and District Plans.
STAFF RECOMMENDATION:
Staff recommends approval of EXC23-0002, to allow a community service — shelter use for the
property located at 612 Olympic Court, subject to the following condition:
1. Compliance with the submitted management plan dated January 23, 2023. Staff may
approve minor amendments to the plan.
ATTACHMENTS:
1. Location Map
2. Zoning Map
3. Correspondence
4. Application Materials
Approved by:
Danielle Sitzman, AICP, Development Services Coordinator
Department of Neighborhood and Development Services
March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 1
Location Map
Prepared by Staff
March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 2
Zoning Map
Prepared by Staff
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Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 3
Correspondence
Submitted by the Identified Party
February 16, 2023
RE: Special Exception for 612 Olympic Court
Dear Property Owner and/or Occupant:
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240- 1826
(3191 356-5000
(319) 356-5009 FAX
www.icgov.org
The Iowa City Board of Adjustment has received an application submitted by Axiom
Consultants, LLC on behalf of Domestic Violence Intervention Program, Inc. for a special
exception to allow construction of an emergency shelter located at 612 Olympic Ct. (see
attached map and site plan).
As a neighboring property owner and/or occupant, you are being notified of this
application. If you know of any interested party who has not received a copy of this letter,
we would appreciate it if you would inform them of the pending application.
The Board of Adjustment will review this application at a public meeting tentatively
scheduled for March 8, 2023 at 5:15 pm in Emma Harvat Hall, City Hall, 410 East
Washington Street, Iowa City. Because the meeting is subject to change, you may wish
to call 319-356-5247 or check the City of Iowa City's website, www.icgov.org/BOA, the
week of the meeting to confirm the meeting agenda.
You are welcome to attend this public meeting to present your views concerning this
application. You may also submit written information to me for consideration in advance
of the meeting, and I will include your comments in the information to be considered by
the Board.
Please do not hesitate to contact me at klehmann(.3iowa-city.org or 319-356-5247 if you
have any questions or comments about this application or if you would like more
information on the Board of Adjustment review process.
Sincerely,
fy 0, �J- -
Kirk Lehmann, AICP
Associate Planner, City of Iowa City
Department of Neighborhood and Development Services
0 Board of Adiustment: Freauently Asked Questions
What is the Board of Adjustment? What is a variance? How can I participate in the
The Board of Adjustment is panel made
up of Iowa City citizens appointed by
the City Council. The board reviews and
grants special exceptions and variances
and also considers appeals when there
is a disagreement about an
administrative zoning decision made by
the City. Members of the board act like
judges, making decisions about
individual properties and uses that may
have difficulty meeting a specific
zoning regulation or to resolve disputes
about administrative zoning decisions.
The actions and decisions of the Board
of Adjustment are binding upon all
parties unless overturned upon appeal
to District Court.
What is a special exception?
There are two types of special
exceptions.
1. Within the zoning code a number
of land uses are set apart as special
exceptions that may be permitted
in certain zones. Rather than
permitting these uses outright,
each is reviewed on a case -by -case
basis to ensure that they do not
negatively affect surrounding
properties. For example, daycare
centers are permitted in residential
zones by special exception. The
same is true of churches and private
schools. All may be appropriate
uses in residential zones, if certain
criteria such as parking, screening,
and other requirements are met.
2. Adjustments to specific zoning
requirements in cases where there
are unique circumstances. Again,
the opportunity to adjust these
requirements and the criteria for
allowing such adjustments are
described in the Zoning Code. For
example, a homeowner may apply
for a reduction in a building setback
in order to accommodate an
addition or other improvement to
their property.
The Zoning Code lists explicitly each
use and standard for which a special
exception may be considered. In other
words, you can't request a special
exception for everything —only those
things called out as special exceptions
in the Code. The Code also provides
criteria specific to each request.
Applicants must provide evidence that
they satisfy each of these criteria, and
the Board must consider these criteria
when making a determination as to
whether to grant a special exception.
A variance grants a Legal right to an
owner to develop property in a manner
that deviates from a specific provision
of the Zoning Code and for which a
special exception is not expressly
allowed. In seeking relief from the
restrictions in the Zoning Code, the
property owner applying for the
variance must show that the strict
application of the Zoning Code would
cause and unnecessary hardship such
that the property in question is
unusable or that a literal interpretation
of the ordinance would deprive the
applicant of rights commonly enjoyed
by other properties in the zoning
district. In addition the circumstances
that create this hardship must be
unique to the property in question and
must not be of the property owner's
own making.
What is an appeal?
The Board considers and rules on
appeals from any citizen who believes
there is an error in any decision,
determination, or interpretation made
by the City or its designee in the
administration of the Zoning Code. As
with their other decisions, the Board's
ruling is binding on aLl parties unless
overturned on appeal to the District
Court.
How does the review process
work?
An application requesting a special
exception, variance, or an appeal is a
request. The Board makes a decision on
whether to grant a specific request only
after City staff have provided a review
of an application and the public has had
an opportunity to make its concerns
known. The Board not only has the right
to approve or deny requests, but may
also choose to approve request subject
to certain conditions.
In making decisions, the Board may only
consider comments and evidence
relevant to the specific standards
provided in the code. City Development
Staff provide reports to the Board for
each application on the agenda. The
Staff Report provides background
information on the application, informs
the Board of all the criteria in the Code
that a particular application must
satisfy, and interprets whether and
how an application has satisfied these
criteria.
process?
Because most applications will be
reviewed and decided upon at a single
public hearing, it is important for
interested parties to respond in a
timely and informed manner. Those
who wish to speak for or against an
application are given an opportunity to
be heard by the Board at the hearing,
but may also submit written comments
prior to the meeting.
Written comments must be delivered to
the Department of Neighborhood F
Development Services at City Hall no
later than 5 days before the hearing in
order to be included with the Staff
Report. All correspondence submitted
after that time will be delivered to the
Board at the time of the hearing.
The Board considers the application,
the recommendation of staff (in the
staff report) and any additional
information, correspondence, or
testimony provided at the hearing.
Board of Adjustment hearings are
usually held on the second Wednesday
of each month at 5:15 p.m. in Emma J.
Harvat Hall in City Hall. You can find
more information at the following
website: www.icgov.org/boa.
The Staff Report can be very useful to
anyone who is unfamiliar with the BOA
process or with the Zoning Code and
will provide an understanding of the
criteria that the Board must consider in
rendering its decision. Staff Reports
may be obtained from the Department
of Neighborhood i3 Development
Services. E-maiL klehmannCaiowa-
city.org to request a copy of a report.
If you have questions about an
application or if you simply want more
information about issues related to the
Board of Adjustment, please feel free
to contact Kirk Lehmann at 319-356-
5247 or e-mail klehmannCaiowa-
city.org.
To submit comments to the Board of
Adjustment write to the Board of
Adjustment c/o the Department of
Neighborhood & Development Services,
410 E. Washington St., Iowa City IA
52240 or e-mail klehmannCoiowa-
city.org.
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Mailing Address3
Mailing Zip Code
ATERRA 23 536 SOUTHGATE
1001 GRAND AVE
WEST DES MOINES, IA
50265
BRIAN K & DARCY R DECOSTER
1820 BOYRUM ST
IOWA CITY, IA
52240
CHAD & SUSAN BURTCH
1509 400TH ST SW
OXORD, IA
52322
D GARCIA LLC
1937 KEOKUK ST
IOWA CITY, IA
52240
DAVID L CLARK
PO BOX 2026
IOWA CITY, IA
52244
DVIP
1105 S GILBERT CT #300
IOWA CITY, IA
52240
ELM REAL ESTATE LC
PO BOX 122
CEDAR RAPIDS, IA
52406-0122
GRD PEPPERWOOD LLC
1805 STATE ST STE 101
BETTENDORF, IA
52722
GREGORY 1 & TERI K DOWNES
601 HOLLYWOOD BLVD STE 6
IOWA CITY, IA
52240
HY-VEE INC
5820 WESTOWN PKWY
WEST DES MOINES, IA
50266
IMON COMMUNICATIONS LLC
1013RD AVE SW STE 400
CEDAR RAPIDS, IA
52404
IOWA MENNONITE CROWDED CLOSET
851 HIGHWAY 6 E UNIT 101
IOWA CITY, IA
52240
JAM INVESTMENTS OF IOWA CITY L
1658 N MILWAUKEE AVE #107
CHICAGO, IL
60647
JAMES A ALBRECHT
505 5TH ST
CORALVILLE, IA
52241
JUSTICIA LLC
1934 BOYRUM ST
IOWA CITY, IA
52240
KEOKUK INVESTMENTS LLC
2010 KEOKUK ST
IOWA CITY, IA
52240
KWIK TRIP INC
PO BOX 2107, 1626 OAK ST
LA CROSSE, WI
54602
LEROY E WEEKES POST #3949 VFW
609 HOLLYWOOD BLVD
IOWA CITY, IA
52240
MACKIE RENTALS LLC
4499 580TH ST
LONE TREE, IA
52755
MCC IOWA LLC ATTN TAX DEPT
1 MEDIACOM WAY
CHESTER, NY
10918
MELISSAJ WILLIAMS
1441OAKLAWN AVE
IOWA CITY, IA
52245
MELMAR SWP LLC
1524 KIMBER UN
EVANSVILLE, IN
47715
MGNS LLC
PO BOX 5591
CORALVILLE, IA
52241
MIDWESTONE BANK
PO BOX 1700
IOWA CITY, IA
52244-1700
OCCUPANT
1720 WATERFRONT DR
IOWA CITY, IA
52240
OCCUPANT
1906 KEOKUK ST
IOWA CITY, IA
52240
OCCUPANT
1907 KEOKUK ST
IOWA CITY, IA
52240
OCCUPANT
1921 KEOKUK ST
IOWA CITY, IA
52240
OCCUPANT
1924 BOYRUM ST
IOWA CITY, IA
52240
OCCUPANT
1925 BOYRUM ST
IOWA CITY, IA
52240
OCCUPANT
1926 KEOKUK ST
IOWA CITY, IA
52240
OCCUPANT
1927 KEOKUK ST
IOWA CITY, IA
52240
OCCUPANT
1929 KEOKUK ST
IOWA CITY, IA
52240
OCCUPANT
1929 KEOKUK ST REAR
IOWA CITY, IA
52240
OCCUPANT
1933 KEOKUK ST
IOWA CITY, IA
52240
OCCUPANT
533 SOUTHGATE AVE
IOWA CITY, IA
52240
OCCUPANT
535 OLYMPIC CT
IOWA CITY, IA
52240
OCCUPANT
535 SOUTHGATE AVE
IOWA CITY, IA
52240
OCCUPANT
536 SOUTHGATE AVE
IOWA CITY, IA
52240
OCCUPANT
538 OLYMPIC CT
IOWA CITY, IA
52240
OCCUPANT
545 OLYMPIC CT
IOWA CITY, IA
52240
OCCUPANT
546 SOUTHGATE AVE
IOWA CITY, IA
52240
OCCUPANT
547 SOUTHGATE AVE
IOWA CITY, IA
52240
OCCUPANT
548 OLYMPIC CT
IOWA CITY, IA
52240
OCCUPANT
601 HOLLYWOOD BLVD
IOWA CITY, IA
52240
OCCUPANT
603 SOUTHGATE AVE
IOWA CITY, IA
52240
OCCUPANT
609 OLYMPIC CT
IOWA CITY, IA
52240
OCCUPANT
610 SOUTHGATE AVE
IOWA CITY, IA
52240
OCCUPANT
610 SOUTHGATE AVE REAR
IOWA CITY, IA
52240
OCCUPANT
611 HOLLYWOOD BLVD
IOWA CITY. IA
52240
OCCUPANT
611 SOUTHGATE AVE
IOWA CITY, IA
OCCUPANT
612 OLYMPIC CT
IOWA CITY, IA
OCCUPANT
615 HOLLYWOOD BLVD
IOWA CITY, IA
OCCUPANT
655 HOLLYWOOD BLVD
IOWA CITY, IA
OCCUPANT
841 HIGHWAY 6 E
IOWA CITY, IA
OCCUPANT
851 HIGHWAY 6 E UNIT 102
IOWA CITY, IA
OCCUPANT
851 HIGHWAY 6 E UNIT 103
IOWA CITY, IA
ORSCHELN FARM AND HOME 090
PO BOX 22845
OAKLAHOMA CITY, OK
PB2J LLC
181DYLLWILD CT
IOWA CITY, IA
PEPPERWOOD PLAZA ASSOCIATION
755 MORMON TREK BLVD
IOWA CITY, IA
RESILIENT SUSTAINABLE FUTURE F
308 E BURLINGTON ST #293
IOWA CITY, IA
SKAY AUTOMOTIVE SERVICE INC
1936 BOYRUM ST
IOWA CITY, IA
SOUTHSIDE SPIRITS LLC
1130 DUCK CREEK DR
IOWA CITY, IA
TEMPLETON COMMERCIAL PROPERTIE
701 WABASH AVE SUITE 501
TERRE HAUTE, IN
THOMAS R BREESE
227 MAHASKA DR
IOWA CITY, IA
VERNON STEVE
2 WOODLAND DR NE
IOWA CITY, IA
WWJ INVESTMENTS
1850 MCCLOUD PL NE
CEDAR RAPIDS, IA
73123-1845
52240
52240
52240
52240
52240
52240
52240
52245
52246
52240
52240
52246
47807
52246
52240
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March 8, 2023
Board of Adjustment Meeting
EXC23-0002
ATTACHMENT 4
Special Exception Application
Submitted by the Applicant
0
AXIOM CONSULTANTS
CIVIL - STRUCTURAL - MECHANICAL - ELECTRICAL - SURVEY - SPECIALTY
MEMORANDUM
PROJECT: Proposed New Shelter Facility for Domestic Violence Intervention Program (DVIP)
621 Olympic Court, Iowa City, Iowa 52240
DATE: February 3, 2023
TO: The Iowa City Board of Adjustment
TOPIC: Specific Approval Criteria
The proposed approval criteria list, per Iowa City Code 14-413-4, 5 Community Service - Shelter Uses, is being
submitted on behalf of the Domestic Violence Intervention Program.
Per the Provisional Uses and Special Exceptions Code, below is the supporting information for the approval
criteria:
1) Maximum Density per the CI-1 zone:
a. The proposed build is to be located at 612 Olympic Court in Iowa City. The property is owned by
the Domestic Violence Intervention Program (further referred to as DVIP) and the purpose of the
proposed build is to provide emergency shelter to 65-70 adults and youth nightly when they are
in danger of assault, are fleeing domestic violence, or are homeless as a result of domestic
violence.
b. Anticipated 70 adults per the (200) square feet of lot area per temporary resident is equal to
14,000 square feet.
c. Per the site plan, the property area is approximately 0.69 ACRES of which converts to 30,056
square feet.
d. The proposed property meets and exceeds the maximum density requirement of 200 square
feet per temporary resident.
2) Nuisance Issues:
a. Please see DVIP's Memorandum regarding the Proposed Shelter/Site Management Plan.
3) Site Development Standards:
a. The site is not located within a residential zone. Current zoning is CI-1.
b. This site is not located within a CB-5 and CB-10 zone. The community service/shelter uses must
be located above the street level floor of the building. The shelter uses (residential shelters) are
all located on the second floor of the structure.
c. The proposed facility must comply with the minimum standards as specified in the Iowa City
Housing code. We believe that the shelter complies with all minimum standard code. The
architect has performed a code analysis for the facility and a code check schedule will be
provided on the first page of the design documents.
Submitted by:
Robert A. Dec cer
Principal, Project Lead
Axiom Consultants, LLC
60 East Court Street #3, Iowa City, IA 52240 1 319.519.6220 w .axiorr-con.com
2330 12t^ Street SW, Cedar Rapids, IA 52404 1 319.519.6220 Page 1 1
Domestic Violence Intervention Program
Safety and Dignity ... a promise we must keep.
Memorandum
1 /23/23
To: the Iowa City Board Of Adjustment
From: the Domestic Violence Intervention Program
Re: Proposed Shelter/Site Management Plan
612 Olympic Court, Iowa City, Iowa 52240
This proposed management plan is submitted on behalf of the Domestic Violence
Intervention Program. The proposed build is to be located at 612 Olympic Court in Iowa
City. The property is owned by the Domestic Violence Intervention Program (further
referred to as DVIP) and the purpose of the proposed build is to provide emergency
shelter to 65-70 adults and youth nightly when they are in danger of assault, are fleeing
domestic violence or are homeless as a result of domestic violence.
DVIP currently manages an emergency shelter that supports 35 adults and youth
nightly. The proposed management plan is for the building of a new shelter, with
expanded capacity to meet community needs. The proposed management plan is
based on current practices and anticipated needs of the new building.
Litter/Nuisance Control Plan
DVIP will continue to contract with the following resources to ensure the property and
new shelter are maintained in a professional, sanitary and socially responsible manner:
• Waste Removal — DVIP contracts for solid waste removal three times a week
(dumpster location is cited on the design plans). Our waste removal and exterior
property is also monitored by our staff and a full-time Maintenance Coordinator.
The Maintenance Coordinator is responsible for clearing and maintaining our
exterior property as well as minor repairs/maintenance in the building.
• Loitering — Shelter residents, due to the nature of their circumstances, don't
remain outside on the grounds. There are designate areas for smoking and play,
which will be fenced and video monitored for safety reasons. Our property is
owned by a private non-profit, so individuals that are unwelcome on the property
are notified to leave immediately either by signs on the property or by staff.
Individuals that refuse to leave will be escorted off property by the Iowa City
Police Department
• Pest Control — DVIP currently, and will continue to contract monthly for pest
control services. In addition, DVIP has heating equipment and protocol practices
to eliminate issues like bed bugs on client belongings upon their arrival to the
shelter. DVIP has contracted and will continue to do so, if an issue around pest
control presents itself.
• Vent/Service Ductwork — DVIP will contract to clean duct work and ventilation
systems every two years, as is our current practice. In addition, DVIP will have
ventilation appropriate to the equipment installed in the communal kitchen. The
design of the private client quarters is a pod style which includes a bathroom for
every bedroom and a living room/kitchenette/stackable laundry (kitchenette will
only include a microwave and apartment sized refrigerator) for every four
DVIP 2023 Build — Shelter/Site Management Plan
51
Domestic Violence Intervention Program
Safety and Dignity ... a promise we must keep.
bedrooms. These will also include ventilation to ensure odor control, safety and
health.
Lighting and Late Night Operations — Exterior lighting is intended for visual acuity
in the event of an unwanted individual on property. Lights will be motion
activated and will meet existing code requirements to minimize glare. In addition,
the location of the new building is merchant and industrial — businesses that
primarily close at 5pm with episodic exceptions closing at 8pm. While our shelter
is available 24 hours daily, quiet time is from 10pm-7am. This is an important part
of healing and resiliency for residents. We have almost no traffic in and out of
the building during quiet hours, with the only exceptions for individuals that work
during the overnight, or a medical emergency in the overnight hours. Because we
have little activity overnight, there are no private residency buildings in our
immediate location, and the businesses in our area are closed at an early hour —
the expectation lighting or late night activities will have a negative impact within
our neighborhood is very small.
Noise — Residents are expected to be respectful of shelter environment and other
residents need for quiet and healing.
Cleaning — DVIP contracts with a professional cleaning services and will continue
to do so at the new building. In-depth cleaning is provided five days weekly and
staff are also required to clean daily. Finally, residents are responsible for
cleaning up after themselves and their children.
Storage — We will not have outdoor storage at this location. DVIP intends to re-
use the current shelter, which will be on the adjoining property, for storage, in the
basement level. Storage consists of maintenance equipment, donations and
client property when needed. Auto storage will be in the garage that is part of the
main floor design of the new building. Clients are allowed to have a vehicle on
the premises while they are residents. Abandoned vehicles are towed at the
owner's expense within 144 hours upon their exit from residency. Per policy with
our state level organization (the Iowa Coalition Against Domestic Violence),
abandoned client property is stored up to six months and then disposed as
appropriate to the contents.
On -Site Security Plan
DVIP currently provides 24/7/365 staffing to our emergency shelter at 548 Olympic
Court. The new shelter is proposed to be built on an adjoining property DVIP acquired
in 2015. DVIP will continue its successful safety policies in the new build. The new
building will be staffed 24/7/365, all staff are certified Victim Advocates (through the
Iowa Coalition Against Domestic Violence as supported by the Iowa Attorney General's
Office) and have training in CPR/First Aid, as well as facility security and first shooter
response (provided the Iowa City Police Department). All staff are required to complete
trainings and are observed for a set training schedule before they are approved to
provide direct services and monitoring of the shelter location. All staff are supported by
Shelter Management, Program Directors, the Assistant Executive Director and
Executive Director. In addition, DVIP provides an On -Call support staff person and On -
Call Executive Staff person daily for staff to seek additional information or assistance.
2
DVIP 2023 Build — Shelter/Site Management Plan
Domestic Violence Intervention Program
Safety and Dignity ... a promise we must keep.
In addition, as is true for the current shelter, the new shelter will have significant security
features. This includes
• An alarm system connected to all entrances/exits. The alarm is both auditory
warning for breach and alerting for access. So for example if an exterior door is
opened, we are made aware of this through a computer monitoring system. The
alarm system will provide camera views, as well as notifications of changes to
status. Our alarm system is monitored by a national organization that has
protocols for particular types of breaches or changes to our system that include
contacting law enforcement, fire and DVIP Executive Staff. Finally, DVIP has and
will continue to have a silent alarm feature for staff on -site (it is part of equipment
staff keep on their person, as well as buttons strategically placed in the building)
that directly contacts the Iowa City Police Department. While it has been used
only a few times in the last 44 years, ICPD has been responsive and very reliable
in responding to the protocols we have made in partnership with them.
• Secure 2 door entry systems (a two door system that allows a person to be
buzzed electronically into a vestibule, but not allowed immediate access to the
interior building, and then the monitoring staff person controls the second door
for access to the interior) at our main entrance, entrance to the youth play area,
and garage.
Motion sensor lighting strategically placed on the exterior of the building to
provide visual acuity.
Video camera system for the entire perimeter of the building and interior
communal spaces (such as the kitchen, youth play area and kennel area).
In addition, the physical construction of the building will take into consideration security
measures. For some exterior locations, construction will include materials designed to
create "hard" walls, or walls that are very difficult to breach. These safety measures are
all important as our clients are victims of violent crime and perpetrators rarely give up
the control and threat they have established.
For your purposes — in the 44 years our shelter has existed we have never had a
breach of our building and we feel strongly it is because of the care and strategic
planning we take with security.
Finally, violent and threatening behavior are not tolerated at DVIP. Clients sign an
agreement upon entering shelter regarding these behaviors and are aware they will be
required to leave if they threaten or use violence.
Conflict Resolution Plan
Another aspect of shelter staff training includes conflict resolution and de-escalation
training. We have received training through Mediation Services of Eastern Iowa and the
Crisis & Trauma Resource Institute. This is in addition to training provided through our
state level certifications.
Residents agree to treat their fellow residents and DVIP staff with respect. They agree
to work to resolve conflicts in a forthright and caring manner, that recognizes the trauma
3
DVIP 2023 Build — Shelter/Site Management Plan
Domestic Violence Intervention Program
Safety and Dignity ... a promise we must keep.
and physical injury all of our residents have experienced. As part of our groupwork in
the shelter environment, we provide de-escalation tips, reflective discussions/feedback
and self -care tools. Conflict can happen in a community living environment, so staff
work to negotiate safe space for all involved to resolve questions, disagreements or
conflicts. Residents have access to daily operations, management and executive staff
as needed. Residents can be written up and with continued disregard for agreed upon
rules, can be required to leave the shelter. Depending on the nature of the behaviors,
residents can be given a 3-day notice to leave or immediate notice if warranted
(behavior that puts others in physical danger). DVIP has the capacity to reach out to
community resources like Mediation Services of Eastern Iowa should that be needed.
If the conflict is between a client and a staff person, DVIP has protocols for problem -
solving (general) and for filing a grievance (breach of ethics or policy). This information
is provided to residents when they arrive at the shelter and review the rules for our
healthy communal living environment. That information also includes direct contact
information for Executive level staff, as well as the Iowa Coalition Against Domestic
Violence and the Iowa Attorney General's Crime Victim Assistance Division. Protocols
for grievances are also part of our Personnel Policy Handbook.
Finally, if a conflict would occur with a neighboring business, we would continue in the
same vein as listed above. Our management staff would work to resolve the issue with
general problem -solving and de-escalation. We would provide opportunities for the
neighbor to register complaints to Executive Leadership and the Board of Directors. We
would use external tools, such as mediation or another agreed upon consultant.
Ultimately, if required, DVIP would use legal services as needed.
Submitted b
L-
Si ature
Kristie Fortmann-Doser, Executive Director
Printed Name/Title
Domestic Violence Intervention Program
Owner
January 24, 2023
Date
4
DVIP 2023 Build - Shelter/Site Management Plan
AXIOM CONSULTANTS
CIVIL - STRUCTURAL - MECHANICAL - ELECTRICAL - SURVEY - SPECIALTY
MEMORANDUM
PROJECT: Proposed New Shelter Facility for Domestic Violence Intervention Program (DVIP)
621 Olympic Court, Iowa City, Iowa 52240
DATE: February 3, 2023
TO: The Iowa City Board of Adjustment
TOPIC: General Approval Criteria
The proposed general approval criteria list, per Iowa City Code 14-413-3, is being submitted on behalf of the
Domestic Violence Intervention Program.
Per the Special Exceptions Code, below is the supporting information for the approval criteria:
1) The proposed new shelter will not be detrimental to, or endanger the public health, safety, comfort or
general welfare to the properties around them as DVIP has and follows a litter and nuisance control
plan, an on -site security plan and a conflict resolution plan that has successfully been used at their other
location directly adjacent to this.
2) The proposed new shelter will not be injurious to the use and enjoyment of other property in the
immediate vicinity and will not substantially diminish or impair property values in the neighborhood in
that DVIP is a place for residents to heal. DVIP takes into account the physical construction of the
building for the sake of the tenant's security and the full-time Maintenance Coordinator will keep the
building and property clean and repaired. It does not show that property values have diminished at
their other location. This has been proven through years of use of the adjacent shelter.
3) The proposed new shelter will not impede the normal and orderly development and improvement of
the surrounding property for uses permitted in the district in which such property is located as this site is
zoned as a commercial property and not residential, therefore when the shelter residents are active is
typically when the businesses will be closed. Due to the nature of their circumstances, shelter residents
generally remain solely on shelter grounds.
4) Per the submitted site plan, adequate utilities, access roads and drainage are being provided.
5) Per the submitted site plan, adequate measures have been taken to provide ingress or egress designed
to minimize traffic congestion on the public street. The shelter will have interior garage storage for
vehicles as well as some exterior adjacent stalls. No parking should be taking place within the cul de
sac and vehicular traffic at the shelter is historically very low.
6) Except for the specific regulations and standards applicable to the exception being considered, the
specific proposed exception, in all other respects, conforms to the applicable regulations or standards
of the zone in which it is to be locate. This shelter should meet all existing regulations as the existing
shelter does.
7) We believe the proposed new shelter will meet the proposed exception and it will be consistent with the
Comprehensive Plan of the City, as amended. This has been discussed with City planning personnel
who may be able to provide further feedback as needed.
Submitted by:
Robert A. Decker
Principal, Project Lead
Axiom Consultants, LLC
60 East Court Street #3, Iowa City, IA 52240 1 319.519.6220 w .axiorr-con.com
2330 12th Street SW, Cedar Rapids, IA 52404 1 319.519.6220 Page 1 1
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LEGAL DESCRIPTION FOR 612 OLYMPIC COURT
LOT 6, BLOCK 5 OF RESUBDIVISION OF PORTIONS OF BLOCKS 5 AND 6 OF BRAVERMAN
CENTER, PARTS 1 AND 2 AN ADDITION TO THE CITY OF IOWA CITY, IOWA ACCORDING TO
THE PLAT THEREOF RECORDED IN BOOK 19, PAGE 93, PLAT RECORDS OF JOHNSON
COUNTY, IOWA
March 8, 2023
Board of Adjustment Meeting
PRELIMINARY MEETING MINUTES
ITEM 6 ON THE AGENDA
December 14, 2022
Prepared by Staff
MINUTES
BOARD OF ADJUSTMENT
FORMAL MEETING
EMMA HARVAT HALL
DECEMBER 14, 2022 — 5:15 PM
PRELIMINARY
MEMBERS PRESENT: Nancy Carlson, Gene Chrischilles, Mark Russo, Paula Swygard
MEMBERS ABSENT: Bryce Parker
STAFF PRESENT: Sue Dulek, Kirk Lehmann
OTHERS PRESENT: Connor Moellenbeck
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Chrischilles outlining the role and purpose of the Board
and the procedures that would be followed in the meeting.
SPECIAL EXCEPTION ITEM EXC22-0008:
An application submitted by Connor Moellenbeck (DayDrink Coffee) to reduce the minimum
parking requirement of a historic property by 100 percent at 518 Bowery Street.
Chrischilles opened the public hearing.
Lehmann began the staff report with an aerial view of the site noting it's a small site with a small
building that is historic and has been used historically for commercial uses. It is surrounded
largely by multifamily uses and includes some non -conforming single-family homes as well.
Lehmann pointed out an alley access directly east of the property. In terms of zoning, it is
surrounded by high density multifamily residential (RM-44) zoning, however this this property
itself is Neighborhood Commercial with a Historic District Overlay that was rezoned recently.
Again, it's a narrow lot, only 21 feet wide by 70 feet long, the existing building is about 40 feet
deep and 18 feet wide and then there's a paved area behind with access to the alley that's
about 18 feet by 23 feet.
In terms of the request, it is to reduce the parking to allow the use to occupy the space. In this
case, a 100% reduction makes sense given that it's a historic property. This property was a
grocery store around the 1850s to 1860s, and since that time it has consistently been used for
nonresidential purposes as a legal non -conforming use. However, because the property was
recently vacated for more than a year, it lost its historic use status and that prompted the
rezoning. The property has other non -conformities as well which includes its existing parking,
which is two legal non -conforming spaces, but those spaces are not enough to satisfy its five
space minimum parking requirement. The five -space requirement is based on one parking
space per 150 square feet of floor area.
In terms of the timeline, again this has been consistently used for commercial uses and there
Board of Adjustment
December 14, 2022
Page 2 of 10
are provisions within the zoning code to allow commercial uses to continue with more flexibility if
it's a local historic landmark. This property was landmarked in 2012 and at the same time it was
granted a special exception to allow sales -oriented retail uses within the space. The property
had other applications since then, there was another commercial special exception application
in 2013 and another one was granted in 2016 to allow general office and commercial retail.
However, since the property was vacated for more than a year it lost the ability to use those
non -conforming provisions, even for a historic property. The property was rezoned in 2022, from
RM-44 to the Neighborhood Commercial designation with the Historic District Overlay intact.
Lehmann noted in the 2012 staff report for the special exception it did mention a parking
reduction as well under this same provision, but it's a unclear as to whether it was granted as it
wasn't included in the decision. However, the legally non -conforming parking spaces can
continue to be used because they've existed over its entirety.
Lehmann showed pictures of the structure and how tight that site is as well as the surrounding
area.
The role of the Board of Adjustment is to approve, approve with conditions or deny the special
exception application based on the facts presented tonight. Whether or not it can be granted is
based on if it meets all applicable approval criteria, which includes both specific standards
pertaining to this specific waiver and also general standards that apply to all special exceptions.
The specific criterion for tonight's application is at 14-5A-4F-7 which is parking reductions for
other unique circumstances. Lehmann explained it has two different circumstances that it looks
at and the one that is being requested is for a historic property where they can request up to a
100% reduction. The specific criterion states that the special exception must reduce the ability
to use or occupy historic property in a manner that will preserve or protect its historic aesthetic
or cultural attributes. 518 Bowery Street is a local historic property listed in the National Register
of Historic Places so it is eligible for 100% parking reduction. Within the CN-1 zone, there are
site development standards that apply to development within that zone which requires that
parking areas be setback 20 feet from any rear or side lot line abutting residential zones. This is
a situation where there are long standing non -conforming parking spaces because this lot is 21
feet wide, and it abuts residential zones. There are no legal conforming spaces on this property
that meet all the standards in the code and it is a mathematical impossibility to have parking on
this site that are conforming to the zoning code. In terms of the two legal non -conforming
spaces at the rear of the property, they're on a paved area that's approximately 23 or 24 feet by
18 feet. Staff would recommend a 100% parking reduction with a condition that two -standard
size, non -conforming spaces be retained behind the building with access off the alley. Lehmann
explained a standard parking spaces size is 9 feet by 18 feet, so they can fit two standard size
spaces back there, it just won't meet the other standards required in the zoning code such as
setbacks from residential uses or screening. The reason that staff is approaching it from this
way rather than reducing it by three spaces, is that different uses have different requirements for
the amount of parking that's required. With this methodology, reducing it by 100% and then
requiring those two spaces to be retained, other uses can occupy the site and they don't have to
worry about whether they meet different parking standards because two spaces would be
required regardless. Staff noted that any changes to other uses allowed within the
Neighborhood Commercial zone would require only two spaces no matter what's occupying that
structure and that would carry over with the property unless the property is vacant for over a
year. Lehmann noted some uses allowed within a Neighborhood Commercial zone are going to
be subject to additional requirements such as size limitations. In this case, it's a historic building
Board of Adjustment
December 14, 2022
Page 3 of 10
so exterior alterations would need approval by the Historic Preservation Commission. Group
households or multifamily dwellings can be allowed within the CN-1 zone, but they are only
allowed on the second story and the layout of this building doesn't really allow that. General or
animal related commercial uses and commercial recreation uses are allowed provisionally,
drinking and eating establishments are allowed provisionally or by special exception depending
on the size of the establishment. A coffee shop would be considered an eating establishment,
though drinking establishments technically wouldn't be allowed because they have to be open
past midnight and the rezoning from 2022 has a condition that it can't be opened past 10
o'clock. Office uses, retail uses like personal service uses and sales -oriented retail, and daycare
facilities are also allowed provisionally, as are specialized educational facilities.
Swygard asked about alcohol sales. Lehmann stated alcohol -oriented retail would be allowed
provisionally, examples could be retail sales of alcohol or like a convenience store.
Lehmann stated that when looking specifically at parking for this site, he will focus on a coffee
shop use since that's what's being requested, but it could be any use that's allowed within the
zone. Again, the building size and lot size are small, there really aren't opportunities for off
street parking anywhere nearby and even on street parking nearby is relatively limited. Even in
surrounding streets where there is on street parking allowed, it's often occupied or is relatively
busy. However, the property is in an established high -density neighborhood with good
pedestrian and biking access, and it's close to the University and downtown, so it's expected
that high levels of foot traffic would help support the business, regardless of off-street parking.
There are also seven general criteria that apply to all special exceptions. The first is that it will
not be detrimental to or endanger public health, safety, comfort or general welfare. Lehmann
explained the parking reduction along with this recent rezoning to CN-1 legalizes a long-
standing historic building with nonresidential uses and that the parking reduction encourages
alternative forms of transportation to the business similar to what's been there historically. The
property is in an established high -density neighborhood with easy pedestrian access and biking
access, and it is close to the University and downtown. Additionally, the property would be
required to maintain those two legal non -conforming spaces with the condition recommended by
staff. Lehmann also mentioned that there is a bus stop right outside as well.
The second is related to injuring the use or enjoyment of property in the immediate vicinity.
Again the building has been used for nonresidential purposes since its construction in the mid-
1800s and previous nonresidential uses were found to be compatible with the neighborhood
character. A coffee shop is in line with previous uses on the site whereas surrounding uses
include homes and apartments. Staff doesn't anticipate that a small scale commercial use on
this site will negatively impact those because the recent rezoning included a condition that
states commercial uses cannot be open to the public between 10pm and 6am so that should
address noise concerns. The property has also previously received parking reductions through
the same provision.
Third is that it will not impede normal orderly development of surrounding properties. This site is
surrounded by a fully developed residential neighborhood, and it has historically contained
nonresidential uses with limited off street parking and that has not impacted any surrounding
development. Again, this is proposing to legalize this long-standing case so staff doesn't believe
it should have any negative impact on surrounding redevelopment.
Board of Adjustment
December 14, 2022
Page 4 of 10
The fourth criterion is related to adequate utilities, access roads, drainage and/or necessary
facilities. It's already developed and has all its utilities and roads established. There are also
multiple bus stops on Bowery Street so that enhances access to the business, in addition to it
being a walkable site.
The fifth is related to ingress and egress designed to minimize congestion on public streets. No
physical changes are being proposed to the building's sidewalk, alley or street other than adding
pedestrian access to the front door which improves access. In terms of nearby on -street
parking, parking on the north side of Bowery is generally prohibited during daytime hours, on the
south side of Bowery parking is completely prohibited, and parking in the surrounding
neighborhood is often occupied. That being said, the street directly in front of the proposed
business on the north side does have a loading zone with a 15-minute time limit so there is an
opportunity for folks to stop briefly, run in grab coffee and run out.
Carlson asked about deliveries. Lehmann stated their supplies could come through the front
door using that 15-minute loading zone, or they use the parking spots in the back. As for
customers, Lehmann stated most customers are expected to walk or bike to the business rather
than drive due to the limited parking and characteristics of the site and surrounding uses.
The sixth criterion is that it conforms to all other aspects of the zoning code. Lehmann reiterated
the building was recently rezoned from high density multifamily residential to neighborhood
commercial while retaining that historic district overlay so there are numerous legal non-
conforming situations that are allowed to continue on the site regulated by the non -conforming
situation section of the code at 14-4 E. Under the previous zoning, there were four types of
nonconformance situations including those relating to use, structure, and development, which
includes parking. Also, the size of the lot was non -conforming. With the current zoning as of
2022, it got rid of the use and lot non -conformities. However, there are still challenges with the
structure and development that will continue due to setback requirements and adjacent
residential zones, and parking requirements such as setbacks from residential areas and
screening etc., but those are allowed to continue. There are other provisions for Historic
Districts that could make it conforming by bringing it before the Board of Adjustment but that has
not been considered since those nonconformities are allowed to continue as is unless there's
changes such as an expansion that would trigger compliance issues. Because it's in a Historic
District any exterior changes must be approved by the Historic Preservation Commission.
The final criterion is related to compliance with the Comprehensive Plan as amended. The
Future Land Use Map in the Comprehensive Plan shows it as multifamily residential
development at 25 dwelling units an acre and the Central District Plan shows it as high density
multifamily redevelopment. However, the Comprehensive Plan has goals and objectives related
to encouraging sustainable and walkable neighborhoods, especially as it relates to commercial
uses that contribute to quality of life within neighborhoods. It also includes things like retaining
and encouraging the growth of existing locally owned businesses noting that small and
independently owned businesses are integral to Iowa City's brand and sense of identity. It also
has standards related to preserving historic resources to give residents opportunities to live
close to where they shop. Then the Central District Plan also notes that there are several
properties within developed neighborhoods that have commercial uses that are long standing
commercial uses and it notes that continuing them in that original type of use creates a focal
point for many of these neighborhoods. The Historic Preservation Plan notes to conserve
historic neighborhoods which reflect the organic development and historic roles and traditions.
Board of Adjustment
December 14, 2022
Page 5 of 10
Additionally, due to the subject property's local landmark status demolition of the building can
only occur if the building is found to be structurally unsound. So exterior changes would not be
anticipated on this site.
Based on these findings, staff recommends approval of EXC22-0008, to reduce the required
parking requirement by 100 percent for the property located at 518 Bowery Street subject to the
following condition:
1. Two non -conforming parking spaces sized 9 feet by 18 feet shall be retained behind the
building with access off the alley.
Staff received one piece of correspondence that supported the proposed exception.
Carlson noted in some of the drawings that the applicant submitted it shows there is an 18' by
23' paved area with an 18' by 9' parking space and an 18' by 14' handicap parking space.
Should the Board designate one of the spaces as a handicap space and require that because if
they do then that means there's only one other space back there. Lehmann stated that would be
up to the Board's discretion, he believes that the property is too small to actually require
handicapped spaces but if the Board feels like that's an important condition, then that is their
prerogative. Carlson noted since it's just two spaces, will there be lines designating the spaces
or will it just be one large area. Lehmann replied lines would not be required because it's less
than four spaces, but the Board could add that as a condition as well if that's a concern.
Lehmann noted staffs condition is that they are going to have to maintain 18' by 18' of
pavement so they could tear out the rest of the pavement which would affect handicap
accessibility. Chrischilles asked if the Board could recommend that they maintain the current
paved area at the size it is now, which is 23' by 18'. Dulek stated they could just so long as it is
tied to the parking requirements.
Swygard stated since it's anticipated that most people are going to walk or bike to the location,
are there any requirements for bicycle parking in a CNA zone. Lehmann stated a CNA zone
requires a minimum amount of bicycle parking which is four spaces so they would be required to
provide four spaces of bicycle parking. However, that wouldn't be triggered unless they
expanded the use so again the Board can require that as a condition of the special exception.
Carlson asked if they add these conditions, would those transfer to whatever other business
might occupy it in the future. Lehmann confirmed that is correct.
Chrischilles noted regarding bicycle parking, since they're asking for 100% reduction, that
essentially requires no bicycle parking. Lehmann confirmed that is correct however the Board
could set a condition to modify that.
Russo asked if that bicycle parking be in the front, Lehmann replied there's not much room. He
would recommend if the Board is crafting a condition he would not specify where the bike
parking has to provide flexibility. Due to the lot and structure size he thinks it would pretty much
have to be in the back unless they take out some bushes.
Board of Adjustment
December 14, 2022
Page 6 of 10
Russo asked if the parking in the back will be used by staff.
Connor Moellenbeck (Daybreak Coffee) noted the current plan is to keep those for staff with the
intent if that is not possible to pivot. They also intend to potentially have bike parking adjacent to
the wall on the backside as well. He noted their current staff all live in that neighborhood so to
an extent everybody walks or bikes already to the establishment. A lot of the parking would be
for dropping off equipment, dropping off supplies, loading, unloading and things like that.
Carlson asked if they were planning on loading and unloading from the back or from the front or
from both. Moellenbeck stated it'll probably be both, he is assuming vendors will use the front
however staff and employees will probably use the back. It depends if somebody's going to be
there for an extended period of time or if it's a quick drop off.
Russo asked if there is a requirement for handicap parking. Lehmann does not believe so
based on the size of the building.
Carlson asked if they are planning on doing anything with that paved area in back except using
it for parking in one form or another. Moellenbeck confirmed there are no additional plans to do
anything to the back, the plan is actually to use it as the parking as suggested.
Russo asked if the upstairs can be used as an apartment. Moellenbeck doesn't believe so,
maybe at one time it may have been, but they will just be using it for storage. Lehmann noted if
a multifamily use were to occupy the space it would need to meet the standards for multifamily
uses within a CN-1 zone which requires things like a 14-foot ground floor height, and some
other standards like that which likely wouldn't be met so he doesn't believe that a multifamily
use could legally occupy the space.
Carlson asked if they are trying to aim their business primarily to the people in the
neighborhood. Moellenbeck confirmed yes, likely for the immediate area, of course, but as
much as they can serve the surrounding areas as well.
Carlson asked if they are planning on having seating inside. Moellenbeck replied there will be
probably at least 15 to 25 seats on the inside of the building.
Russo asked if they will have exterior seating. Lehmann stated it's guided by the outdoor
seating code. He noted if they are eligible for a sidewalk cafe there's seven feet between the
building and the sidewalk and any exterior seating would have to be reviewed by the Historic
Preservation Commission. He noted there were discussions about that originally, but due to the
site constraints he is not sure if that is continuing.
Chrischilles asked if there are any requirements to have the entrance sidewalk connected to the
other sidewalk. Lehmann said not currently, there are standards in the code that require it but
because it's a non -conforming development it is not required. Moellenbeck stated they plan to
extend the current structure right in front straight out to the sidewalk, obviously they are not
Board of Adjustment
December 14, 2022
Page 7 of 10
going into the alley where traffic would impeded but will go straight out so that people are
walking on sidewalk all the way in.
Chrischilles asked if there was a possibility for there to be a coffee shop on the first floor and an
apartment up above. Lehmann stated that could be allowed provisionally, there's a number of
standards to legally have multifamily use in the building. The standards include a 14-foot first
story and including a separate entrance to the outside so essentially the standards preclude a
multifamily use from occupying the upstairs space. If a request ever does come up, it will have
to come before the Board of Adjustment most likely to have standards waived. He said they
could establish, for example, an office on the second story, other commercial uses are allowed
without some of those other restrictions within the space.
Moellenbeck stated they plan to use the second floor for storage with no other plans, although
perhaps have their office desks up there, but probably 75% to 80% will be storage.
Chrischilles closed the public hearing.
Carlson recommends approval of approval of EXC22-0008, to reduce the required
parking requirement by 100 percent for the property located at 518 Bowery Street subject
to the following condition:
1. Two non -conforming parking spaces sized 9 feet by 18 feet shall be retained
behind the building with access off the alley.
Russo seconded the motion.
Chrischilles thinks they should require the current paved area be maintained in order to have
space for bicycle parking, if it's going to be geared toward pedestrian and bicycle traffic they
have to have somewhere for the bikes to park and the extra cement area would do that.
Swygard agrees on the bicycle parking given that is how people are going to get there and it's
important to have space for that.
Dulek asked if they are going to require the four spaces then as a condition. Chrischilles
confirmed that is what he wants as a condition.
Carlson noted the space back there is 23' by 18' so attempting to divide part of that for
something else doesn't seem feasible. They could put a dumpster back there for garbage and
would still leave five feet which would allow for bicycle parking.
Russo asked where the trash receptacle will go. Lehmann noted according to a picture it is
currently sitting right against the back of the building. Carlson noted that's the size of the trash
receptacle that's given by the City and with a business she would assume they would need a
bigger receptacle.
Russo noted if the owner wants his business to succeed, he has to cater to the needs of his
customers, which will include bicycle parking.
Board of Adjustment
December 14, 2022
Page 8 of 10
Swygard noted a concern about the alley that leads to the parking spaces because it is also
used for the apartments that are behind this coffee shop. While the coffee shop wants to be a
good neighbor there may be some concerns that some people might take advantage of those
parking spaces belonging to the residential uses, and encouraging him to maintain the size and
to have bicycle parking for his business may address spillage over into another area.
Chrischilles thinks it's important to maintain the current paved area whether they require it to be
used for bicycle parking spaces.
Russo agrees with that as it's not necessarily this use but a potential future use that may need
that extra space and feels that protects the public.
Lehmann suggested they could just require the two non -conforming parking spaces and also to
maintain the paved area primarily for the purpose of parking without specifying the number of
bicycle spaces. Using the phrase primarily for parking would still allow them to use it for
garbage, for example.
Chrischilles stated regarding agenda item EXC22-0008 he does concur with the findings set
forth in the staff report of meeting date, December 14, 2022 and concludes that the general and
specific criteria are satisfied with one exception and recommends the following additional
condition; the additional 23 foot by 18 foot paved area will be maintained primarily for the
purpose of parking, so unless amended or opposed by another board member he recommends
that the Board adopt the findings in the staff report for the approval of this exception. Carlson
and Russo second the findings.
A vote was taken and the motion passed 4-0.
Chrischilles stated the motion declared approved, any person who wishes to appeal this
decision to a court of record may do so within 30 days after this decision is filed with the City
Clerk's Office.
SPECIAL EXCEPTION ITEM EXC22-0004:
A request submitted on behalf of JAM Investments of Iowa City to extend the expiration date
from 6 months to 12 months for EXC22-0004, a special exception approved to expand an
existing drive -through facility associated with an eating establishment in a Community
Commercial (CC-2) zone at 1926 Keokuk Street.
Lehmann noted this does not require a public hearing, just a motion and a second for approval
Russo recommends approval to extend the expiration date from 6 months to 12 months
for EXC22-0004, a special exception approved to expand an existing drive -through
facility associated with an eating establishment in a Community Commercial (CC-2) zone
at 1926 Keokuk Street.
Chrischilles seconded the motion.
Board of Adjustment
December 14, 2022
Page 9 of 10
A vote was taken and the motion passed 4-0.
CONSIDER THE NOVEMBER 9, 2022 MINUTES:
Swygard noted several corrections to the minutes, specifically related to confusion about who
said what. She submitted those corrections to staff to be included in the final minutes if others
agree.
Swygard moved to approve the minutes of November 9, 2022 with corrections as stated,
Chrischilles seconded.
A vote was taken and the motion carried 4-0.
BOARD ANNOUNCEMENTS:
Lehmann noted that Larry Baker will become the new board member in January. He also
reminded them the next meeting will be January 26 if they get an application.
Lehmann and Board members thanked Chrischilles for his service as this was his last meeting.
ADJOURNMENT:
Russo moved to adjourn this meeting, Chrischilles seconded, a vote was taken and all
approved.
Board of Adjustment
December 14, 2022
Page 10 of 10
BOARD OF ADJUSTMENT
ATTENDANCE RECORD
2022-2023
NAME
TERM
EXP.
7/18
11/9
12/14
CHRISCHILLES, GENE
12/31/2022
X
X
X
PARKER, BRYCE
12/31/2024
X
O/E
O/E
SWYGARD,PAULA
12/31/2023
----
X
X
CARLSON, NANCY
12/31/2025
X
X
X
RUSSO, MARK
12/31/2021
X
X
X
Key: X = Present
O = Absent
O/E = Absent/Excused
-- -- = Not a Member
The following documents were handed
out during the meeting.
Board of Adjustment
City of Iowa City
March 8, 2023
W
t
NDS
1
,r
Agenda Item 4a: Appeal CITY OFIOWACITY
APL23-0001: An appeal submitted by the Chi
Omega Sorority House to overturn a decision of
the Historic Preservation Commission denying a
Certificate of Appropriateness in a Conservation
Overlay (OCD) zone for window replacement at
804 Iowa Avenue: alleging that the decision did not
reasonably consider all the facts in the past history
of improvements to the building.
OCD n
n
RNS20
E Iowa Ave
An appeal submitted by Streamline Architects regarding
a Denial of Certificate of Appropriateness for 804 Iowa Ave. Denial was
regarding a request for window replacement on the main level of the house.
RM44
CITY OF
ITY
RNS,2
Oct
RNS20
S
Staff Presentation
Jessica Bristow
Historic Preservation Planner
i r �
CITY OF IOWA CITY
City of Iowa City
Board of Adjustment
March 8, 2023
9
Background
Clinton Street looking north, 1908
December 1982: Historic Preservation
Commission created by local ordinance
Commission has the power to designate Historic
Districts covered by design review
September 1995: Conservation District Overlay
added to the zoning ordinance
Guidance through the State Historic Preservation
Office and the National Park Service
Local
Designation
through rezoning
process
8 Local Historic Districts
• Also NRHP listed
5 Local Conservation Districts
• Only a Local Designation
65 individual Local Landmarks
• 45 also NRHP listed
College Hill
Conservation
District
C 1 !§_"Ireen
1 EHIis&ricbi trio
Governor -Lucas
us1. treet
DU�� r Con jstrict
I II n — I avers I
Woodlawn
Historic
District
East college
Historic District
Geographically cohesive
Conveys a distinct sense
of place and time
High degree of historic
integrity
Often listed in the
National Register of
Historic Places first
Jefferson Street Historic District
IDWAAVE
_ Key property
_ Contributing property
ONoncontributing property
® Nonm:roan prolm
a "dos ya � <xt
xa xx-ss
Conservation District
Similar to Historic
District
Lower degree of
historic integrity
Not eligible for listing
in the National
Register of Historic
Places
Locally considered
worthy of preservation
College Hill Conservation District
ItIIE... ST.
M
NO
.s�
O N rIW gquY I
Historic Preservation
Goals of Regulation and Design Review
• Retain the historic character of neighborhoods
• Retain the historic character of individual properties
• Retain original/historic materials
• Reduce landfill waste
Projects that Require Historic Review
Review is triggered by the zoning code
Property is in an overlay zone:
• Historic District
• Conservation District
• Local Landmark
Project requires a regulated permit:
• Curb cut permit
• Mechanical permit
• Building permit
• Sign permit
• Demolition permit
• Housemoving permit
Work is on the exterior of a regulated property
Projects that Require Historic Review
Projects with permit requirements only in
designated properties
Examples include, but are not limited to:
• Application of siding
• Window replacement
• Roof replacement*
• Street facing or front door replacement*
• Demolition of all or a portion of a building
804 Iowa Avenue
College Hill Conservation District- designated 2003
JEFFERSON ST, -
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804 Iowa Avenue- 1966 drawing- South Elevation
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804 Iowa Avenue
Aerial Image
804 Iowa Avenue
FlRST FLOOR PUN
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804 Iowa Avenue- Proposal drawing detail
Guidelines for Historic Review
4.13 Windows
Windows are one of the most important elements that define a building's architectural character.
Important window characteristics and elements include the window type, size, proportion, trim —
lintels, sills, decorative hoods and pediments, pattern of divided lights, mullions, sash and decorative
glass. Most often, historic windows are double -hung, but casements were occasionally used. Except for
small decorative windows, historic windows are generally taller than they are wide, and the lower and
upper floor windows are often aligned vertically. The Commission recommends repair of historic
windows before replacement is considered, and requires documentation of the extent of deterioration
in order to approve replacement of windows.
Recommended:
Attic Windows, Vents, Window Air -Condition Units and Other
Similar Openings
• Preserving historic attic windows, their trim and installing
traditional wood vents.
• Locating new attic openings in a manner that is
compatible with the historic window pattern.
• Locating window air-conditioning units on a building
elevation which is not highly visible from the street.
Historic Windows
• Preserving the historic windows by repairing sashes and
frames.
• Retaining historic window frames and replacing badly
deteriorated sashes with new sashes that match the
historic ones.
New Windows
• Adding windows that match the type, size, sash width,
trim, use of divided lights, and overall appearance of the
historic windows.
• Adding new windows in a location that is consistent with
the window pattern of the historic building or buildings of
similar architectural style.
(C,ui .don p , 32)
Head
Casing
Muntin Bus
Light/pane
Sash
Sill
31
Guidelines for Historic Review
pattern
• If an opening is to be closed on a brick
structure, it should be recessed to express
the original opening and lintels and sills
should be maintained. On a framed
structure, appropriate siding that matches
the existing should be used with its
members being placed across and randomly
- extended beyond the opening.
Replacement Windows
• Replacing badly deteriorated windows with
o new ones that match the type, size, sash
E width, trim, use of divided lights, and overall
appearance of the historic windows.
a
w • Using new wood windows to replace
deteriorated historic wood windows,
= although the use of metal -clad, solid -wood
- windows is acceptable. All replacement
windows and trim must accept paint.
Typically, sashes will be finished in a dark
0
color, either black or dark green.
' • Divided lights may be true or simulated.
Simulated divided lights may be created with
muntin bars that are permanently adhered
to both sides of the glass, preferably with
spacer bars between the panes of insulating
glass.
• Replacing a bedroom window, if required for
egress by the Building Code, with a new one
that matches the size, trim, use of divided
lights, and overall appearance.
Storm Windows and Shutters
• Installing traditional wood storm windows
Typical window types:
accept paint and should be painted the same
color as the sash of the main windows,
preferably black.
• Any new shutters should be
proportionate so that they cover the
windows if closed. The shutters should
be compatible with the style of the historic
house and should be louvered or paneled
wood construction.
Disallowed:
New and Replacement Windows
• Installing modern types of windows
including sliding, awning, casement, and bay
windows when they were not original to the
building, consistent with the architectural
style, or required for egress.
• Installing metal, vinyl -clad or vinyl windows
on primary structures or on contributing
outbuildings when they were not original to
the building.
• Using between -the -glass grilles or snap -in
grilles to achieve the appearance of divided
lights.
• Introducing new window openings into
primary elevations.
Shutters
• Installing shutters on windows on a structure
that did not historically have shutters.
Exception
In order to provide flexibility for certain changes
and certain properties, the Commission has
documented a number of exceptions to the Iowa
(C6n .don,g 33)
Minor Review for Windows
a Iowa City
Historic Preservation Commission
m City Haa, 410 E Wa hingron St—t, 1— cry.. i.4. 52 40
CERTIFICATE OF APPROPRIATENESS
Windows
A meeting of the Iowa City Historic Preservation Commission was held at the City Hall on October 14, 2010,
at 5:15 p.m. The following members were present: Kent Ackerson, Esther Bakes, Thomas Baldridge,
Andrew Litton, Pamela Michaud, Dana Thomann, tllicia Trimble, and Frank Wagner.
By i vote of g-0, the Commission approved the windows below as pre -approved items eligible for a Minor
Review if the following conditions are met:
• The applicam must demonstrate deterioration of the existing windows
• The new windows being solid wood or metal clad solid wood
• The new windows being of the same type and size as the existing windows and matching the sash
width, trim, use of divided -lies, and overall appearance of the historic windows. Any divided -liter
may be either true divided-lites or created with muntin bars adhered to both sided of the glass, but
not with snap -in muntin bars.
• If egress windows are required, a casement window that retams the appearance of the original
window may be approved by a Minor Review. A chmge in the window size will be forwarded to a
higher level of review.
Brands and lines of windows (any additional conditions for certain lines site noted):
• Marvin • Adams Aerhitecmral Millwork
o Tilt Pac Sash Replacement Kits • ]eld-Wen
• Kolbe o Replacement Sash
o Replacement Sash
Pee -approved items maybe approved by a Minor Review conducted by Staff if all conditions are met
The project is approved subject to die conditions specified in this certificate, notations in the applicatioq and
the discussion by the Commission as provided in City Code Section 14-8E-2. All work is to meet the
specifications of the guidelines unless otherwise noted. Any additional work that falls under the purview of
the I-lismric Preservation Com rassion that is not specified in this certificate will need a separate review.
13
Oar i'� �tal
E;yj �fimv)
4
Onsite window review
804 Iowa Avenue- General interior window condition
Onsite window review
804 Iowa Avenue- east -facing north window- poor paint not adhering to original
varnish and other existing coatings
C
804 Iowa Avenue- east -facing north window- weather-stripping installed
Onsi
window review
804 Iowa Avenue- south -facing window- sill condition good
Onsite window review
804 Iowa Avenue- south -facing window- two of the three visible broken cords
Onsite window review
804 Iowa Avenue- west -facing window- cord painted over
Onsite window review
804 Iowa Avenue- west -facing window- general condition
Onsite window review
804 Iowa Avenue- south -facing window- trim separation
Onsite window review
804 Iowa Avenue- west -facing window- trim separation
Results from Commission meeting
Denial of Certificate of Appropriateness:
Proposal as presented in the application
Alternative Certificate of Appropriateness:
• Replacement of non -historic window in 1966
addition
• Repair, as needed, of historic first floor windows
Historic Windows and Energy Efficiency
Let the Numbers Convince You: Do the Math
$50'
U-Value j
1.10 0
00
A
IcarnbareO)
LLValue
0.50
TUNE-UP STRATEGIES
Storm window
over single -pane
original window
ANNUAL ENERGv SAVINGS
722,218 Btu
ANNUAL SAVINGS PER WINDOW-'
$13.20
SIMPLE PAYBACK
. Onginal window
In wicifill
Double -pane thermal
replacement of
single -pane window
625,922 Btu
$11.07
III
$50r$1320 Years
sasasltm=
—� Ongmal window
in landfill
Lowe glass double -pane
thermal replacement of
single -pane window
902,772 Btu
$16.10
40.5
Years
SSM16.10 =
U Value
0.35
$550'
Original WinddW
and all
in landfill
Lowe glass double -pane
thermal replacement of
single -pane window
with stone window
132,407 Btu
$2.29
34
Years 240
$ssor$z zs = Years
-Cost of Tx 5' window, installed Source: Keith Hatterern P.E., H.A.
'-Assuming gas heat at SI.091therm Collingswood Historic District Commission
Appellant Presentation
James Phelps
Streamline Architects
,r
CITY OF IOWA CITY
The 20' windows on the upper levels of the older
Portion of the house have already been replaced.
i � I T T T I
C
_�f�•A(sim.) A�
13
a eye eee
zoen:nll� Window Study - Chi Omega Sorority 804 Iowa Ave. Iowa City, IA 52240
,r
Agenda Item 5a: Special Exception CITY 01 IOWA CITY
EXC23-0001: An application submitted by JAM
Investments of Iowa City requesting a special
exception to allow a new drive -through facility
associated with an eating establishment in a
Community Commercial (CC-2) zone at 1926
Keokuk Street.
CITY OF 10wia CITY
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SOUTHGATE AVE
An application submitted by JAM Investments of Iowa City
for a special exception to allow a new conforming drive-
through facility associated with an eating establishment �! "
at 1926 Keokuk Street.
Background
i r �
N`�
CITY OF IOWA CITY
• JAM Investments is requesting a special exception to allow a drive -
through facility accessory to a Popeyes Chicken in a Community
Commercial (CC-2) zone at 1926 Keokuk Street
• Site Characteristics
• The lot is—26,000 sf in the Pepperwood Plaza commercial tract
• Shared drives provide access to the site to the east and south, and they connect
to Keokuk Street north of the property (Keokuk runs along the west property line)
• A sidewalk is located along the west property line, and a pedestrian path along
the east property line connects to the tract's pedestrian network
• Approval would allow a new building and conforming drive -through
• The proposed building is —2,600 sf in the center of the site with parking to the
north, drive -through and bypass lanes to west, and a pick-up window to the south
• The project includes demolishing the existing building and non -conforming drive -
through that was approved for reuse on June 8, 2022 (EXC22-0004)
• All non -conforming development must be brought into compliance
u
SITE PLAN
SCALE: 1" = 20'-0"
NOTE ILWSIMA PAV ENT M KINOS SN BE
PERNAREW "KINM
r
AiRiA#1
1 S� tAe
v
IS M1 '
L,
EXISTING & NEW
LANDSCAPE PLAN
s�v'C
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ANEAp#
175S.17
w-ww
s u > axe
NE}, LLAINI:N +QlZ:"L
Looking northwest towards
the existing building
Looking south towards
the existing building
,r
Role of the Board of Adjustment CITY OFIOWACITY
• The Board of Adjustment is charged with approving,
approving with conditions, or denying the application
based on the facts presented.
• To approve the special exception, the Board must find
that it meets all applicable approval criteria:
• Specific Standards pertaining to the waiver requested
• General Standards for all Special Exceptions
Specific Standards
,r
CITY OF IOWA CITY
14-4C-2K-3: Drive Through Facilities
a. Access and Circulation: The transportation
system should be capable of safely supporting
the proposed drive -through use in addition to
the existing uses in the area.
(1) Wherever possible and practical, drive -through lanes shall
be accessed from secondary streets, alleys, or shared cross
access drives...
Findings:
• Accessed from a shared private drive
• Part of the Pepperwood Plaza tract
• Connects to Keokuk Street (west), Highway 6E (north), and Broadway Street
(east)
• The proposed drive -through facility is accessed through onsite
parking and cannot be directly accessed from a street
(2) To provide for safe pedestrian movement, the number and
width of curb cuts serving the use may be limited...
Findings:
• No changes to curb cuts on public streets are proposed as part of
the project
(3) An adequate number of stacking spaces must be provided
to ensure traffic safety is not compromised. A minimum of
six ... stacking spaces is recommended for drive -through
facilities associated with eating establishments...
Findings:
• The site plan shows 2 order lanes that converge into 1 pick-up
lane with a bypass lane that allows vehicles to leave if needed
• The pick-up lane has 7 stacking spaces which exceeds the
minimum requirement
• The parking aisle leading to the drive -through has adequate
space to accommodate any spillover traffic and minimize traffic
safety impacts
(4) Sufficient on site signage and pavement markings shall be
provided to indicate direction of vehicular travel, pedestrian
crossings, stop signs, no entrance areas, and other controls to
ensure safe vehicular and pedestrian movement
Findings:
• The site plan indicates directional arrows in the drive -through and
parking areas and a `do not enter sign' at the drive -through exit
• The pedestrian route through the subject property is demarcated
with dyed concrete where it crosses the parking aisle
Specific Standards
14-4C-2K-3: Drive Through Facilities
b. Location
i r �
N`�
CITY OF IOWA CITY
(1) ...drive -through lanes and service windows must be located on a
nonstreet-facing fagade... unless the applicant can demonstrate that a street -
facing location is preferable for the overall safety and efficiency of the site,
does not conflict with adjacent uses or pedestrian access, and does not
compromise the character of the streetscape or neighborhood in which it is
located'.
Findings:
• The proposed drive -through will replace an existing non-
conforming drive -through on the Keokuk -Street -facing fagade of
the building (Le. it is not on a nonstreet-facing fagade)
• The proposed drive -through doesn't affect pedestrian access and
is set back 10' from Keokuk Street which allows new screening
on the property, including new street trees which help provide
consistency with typical commercial streetscapes
• The proposed drive -through is consistent with adjacent
commercial uses and does not substantially change the
character of the area
• Screening between the drive -through and Keokuk Street will help
minimize impacts on surrounding development and the
pedestrian environment
(2) Drive -through lanes must be set back at least ten feet (10')
from adjacent lot lines and public rights of way and screened
from view according to the design standards below.
Findings:
• The proposed drive -through is set back 10' from Keokuk Street
• Screening is provided as discussed on the following slides
Specific Standards
,r
CITY OF IOWA CITY
14-4C-2K-3: Drive Through Facilities
c. Design Standards: The number of drive -through
lanes, stacking spaces, and paved area necessary
for the drive -through facility will not be detrimental
to adjacent residential properties or detract from or
interrupt pedestrian circulation or the commercial
character of the area in which the use is located.
(1) To promote compatibility with surrounding development,
the number of drive -through lanes should be limited to not
diminish the design quality of the streetscape or the safety of
the pedestrian environment
Findings:
• The site plan shows 2 drive -through lanes that converge into a
12-foot pick-up lane and 12-foot pass -by lane along the west
edge of property
• The subject property is in an auto -oriented commercial district
• The proposed drive -through would replace an existing non-
conforming drive -through that is closer to the property line and
provides less screening
• Screening between the drive -through and Keokuk Street will help
minimize impacts on surrounding development and the
pedestrian environment
(2) Drive -through lanes, bays, and stacking spaces shall be
screened from views from the street and adjacent properties to
the S2 standard. If ... adjacent to a residential use or property
zoned residential, it must be screened from view of these
12rQperties to at least the S3 standard...
Findings:
• The proposed drive -through facility is screened from Keokuk
Street to the S2 standard
• The subject property and adjacent properties are part of the
Pepperwood Plaza tract (so screening is not required along other
property lines)
• The property is not adjacent to residential uses or property zoned
residential
(3) Multiple windows servicing a single stacking lane (e.g.,
order board, payment window, pick up window) should be
considered to reduce the amount of idling on the site.
Findings:
• Two kiosks for ordering and a single window for payment and
pick-up are proposed for the drive -through
(4) Stacking spaces, driveways, and drive -through windows
shall be located to minimize potential for vehicular and
pedestrian conflicts and shall be integrated into the
surrounding landscape and streetscape design of the
neiahborhood in which it is located.
Findings:
• No new vehicular and pedestrian conflicts are created by the
proposed facility
• There may be potential conflicts between vehicles exiting the
drive -through lane and vehicles utilizing shared drives, but there
is adequate room to maneuver, traffic speeds are slow, traffic
volumes are low, and visibility is good
• The proposed drive -through replaces an existing drive -through in
a commercial area, and landscaping elements ensure it is
integrated into the surrounding streetscape design of the area
(5) Lighting for the drive -through facility must comply with the
outdoor lighting standards set forth in chapter 5, article G of
this title and must be designed to prevent light trespass and
glare onto neighboring residential properties
Findings:
• Staff will ensure lighting meets the City standards to prevent light
trespass and glare onto neighboring properties during site plan
review
(7) Loudspeakers or intercom systems, if allowed, should be
located and directed to minimize disturbance to adjacent uses.
Special consideration should be given to locations adjacent to
residential uses to ensure such systems do not diminish the
residential character of the neiahborhood
Findings:
• The two kiosks for ordering are oriented north, which means they
do not face towards the adjacent right-of-way
• The property is not adjacent to residential uses
General Standards
14-413-3: Special Exception Review
Requirements.
,r
CITY OF IOWA CITY
1. The specific proposed exception will not be detrimental to or
endanger the public health, safety, comfort or general welfare
Findings:
• The proposed drive -through replaces an existing nonconforming
drive -through facility with a new conforming drive -through facility
• The proposed eating establishment is smaller than the previous
establishment, which suggests vehicular traffic should not
substantially exceed previous levels
• Vehicular circulation and access are adequate to accommodate
drive -through traffic, and no new vehicular and pedestrian
conflicts are created by the proposed facility
• There may be potential conflicts between vehicles exiting the
drive -through lane and vehicles utilizing shared drives, but there
is adequate room to maneuver, traffic speeds are slow, traffic
volumes are low, and visibility is good
2. The specific proposed exception will not be injurious to the
use and enjoyment of other property in the immediate vicinity
and will not substantially diminish or impair property values in
the neighborhood
Findings:
• The property is in a commercial area and is complimentary to
surrounding uses
• Screening and new street trees help mitigate impacts to the
neighborhood
3. Establishment of the specific proposed exception will not
impede the normal and orderly development and improvement
of the surrounding property for uses permitted in the district in
which such property is located
Findings:
• The surrounding area is fully developed with commercial uses
• Future redevelopment and improvement of adjacent properties
will not be affected
4. Adequate utilities, access roads, drainage and/or necessary
facilities have been or are being provided
Findings:
• Sufficient utilities, access roads, and most necessary facilities are
established for this area and can meet the proposed site
requirements
• The project expands green space and landscaping which
reduces stormwater runoff
5. Adequate measures have been or will be taken to provide
ingress or egress designed to minimize traffic congestion on
public streets
Findings:
• There is adequate space for stacking vehicles in the drive -
through lanes which are accessed from and exit to shared drives
• There may be potential conflicts between vehicles exiting the
drive -through lane and vehicles utilizing shared drives, but there
is adequate room to maneuver, traffic speeds are slow, traffic
volumes are low, and visibility is good
• Signage and pavement markings will help efficiently direct
vehicles through the site
• The site plan as proposed is not expected to negatively impact
ingress or egress on public streets, nor substantially affect traffic
congestion
6. Except for the specific regulations and standards applicable
to the exception being considered, the specific proposed
exception, in all other respects, conforms to the applicable
regulations or standards of the zone in which it is to be located
Findings:
• All non -conforming development on the property must be brought
into compliance with current zoning standards because the
previously grandfathered use is being demolished
• The site plan shows 17 parking spaces and 6 bicycle parking
spaces, which meets minimum parking requirements
• The site plan brings several aspects of the subject property into
compliance with current zoning standards, including removal of
parking spaces located on a drive, replacement of a non-
conforming drive -through, and the addition of street trees
• Staff will ensure the proposed development conforms with all
applicable zoning standards and regulations during the
subsequent site plan review
7. The proposed exception will be consistent with the
Comprehensive Plan of the City, as amended
Findings:
• Future Land Use Maps designate the subject property as follows:
• Comprehensive Plan: General Commercial
• South District Plan: Commercial
• The Comprehensive Plan supports encouraging "new business
development in existing core or neighborhood commercial areas"
• The proposed use of this property is consistent with
Comprehensive and District Plans
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Staff Recommendation CITY OFIOWACITY
Staff recommends approval of EXC23-0001, to allow an
accessory drive -through facility in a Community
Commercial (CC-2) zone, for the property located at 1926
Keokuk Street
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Agenda Item 5b: Special Exception CITY 01 IOWA CITY
EXC23-0002: An application submitted by the
Domestic Violence Intervention Program
requesting a special exception to allow a
Community Service — Shelter use in an Intensive
Commercial (CI-1) zone for a new emergency
shelter at 612 Olympic Court.
Background
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CITY OF IOWA CITY
• The Domestic Violence Intervention Program (DVIP) is requesting a
special exception to allow a community service - shelter use in an
Intensive Commercial (CI-1) zone at 612 Olympic Court
• Site Characteristics
• The lot is 30,535 sf and northeast of the bulb of Olympic Court
• Vehicular and pedestrian access provided directly from the street.
• The property is surrounded by a variety of commercial and institutional uses
• Approval would allow construction of an emergency shelter for up to
-70 survivors of domestic violence who would remain temporarily
• The proposed building would be on the north portion of the site
• Parking would be provided on a small parking lot to the south and on the first floor
of the building
• The site will retain an existing cell phone tower with a small associated building
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PROPOSED BUILDING
1ST FLOOR PARKING
2 FLOORS
11 PARKING SPACES - (1 ADA SPACE)
11.800 SF - FFE: 661.50'
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Role of the Board of Adjustment CITY OFIOWACITY
• The Board of Adjustment is charged with approving,
approving with conditions, or denying the application
based on the facts presented.
• To approve the special exception, the Board must find
that it meets all applicable approval criteria:
• Specific Standards pertaining to the waiver requested
• General Standards for all Special Exceptions
Specific Standards
14-4B-4D-5:
Community Service — Shelter Uses
,r
CITY OF IOWA CITY
a. Maximum Density... (3) In the RM-44, PRM, CI-1, CC-2, and
CB-2 zones: A minimum of three hundred (300) square feet of
lot area per permanent resident and two hundred (200) square
feet of lot area per temporary resident is required
Findings:
• The property is not in an RM-12, MU, RM-20, RNS-20, or CO-1
zone, so the criteria in subsections (1) and (2) do not apply
• The property is 30,535 square feet and is zoned Intensive
Commercial (CI-1)
• The subject property could accommodate 101 permanent
residents or 152 temporary residents
• The proposed use includes 46 beds which would accommodate
approximately 70 temporary residents
Specific Standards
,r
CITY OF IOWA CITY
b. Nuisance Issues:
The proposed use will not have significant adverse
effects on the livability of nearby residential or
commercial uses due to loitering, noise, glare from
lights, late night operations, odors, outdoor storage,
and litter. The applicant must submit a site plan and
a shelter management plan that address these
issues. The management plan must include a litter
control plan, a loitering control plan, a plan for on
site security, and a conflict resolution procedure to
resolve nuisance issues if they occur....
b. Nuisance Issues: The proposed use will not have significant
adverse effects on the livability of nearby residential or
commercial uses due to loitering, noise, glare from lights, late
night operations, odors, outdoor storage, and litter...
Findings:
• A site plan and shelter management plan were submitted
• A full-time maintenance coordinator will clean and maintain the
exterior, including litter and waste removal to prevent odors
• Shelter residents will likely remain on shelter grounds within
designated, fenced outdoor areas due to their circumstances
• Unwelcomed individuals will be promptly required to leave
• Exterior lighting primarily assists in identifying unwelcomed
individuals, so it will be largely motion activated
• Exterior lighting must meet standards for the (CI-1) zone
• The shelter is open 24 hours daily but has quiet time from 10 pm
to 7 am, which will help minimize noise and late -night impacts
b. Nuisance Issues: The proposed use will not have significant
adverse effects on the livability of nearby residential or
commercial uses due to loitering, noise, glare from lights, late
night operations, odors, outdoor storage, and litter...
Findings:
• The property is in a commercial area, so exterior lights and noise
are anticipated to have less impact than in a residential area
• Outdoor storage will not be allowed per the shelter management
plan, and the dumpster must be screened to City standards
• The use will be continually staffed by certified victim advocates
trained in CPR/First Aid, facility security, first shooter response,
conflict resolution, and de-escalation to resolve issues
• The building includes an alarm system, secure entries, motion -
activated lighting, and a video camera system to facilitate safety
of shelter residents and staff
• Shelter residents will be required to leave in the event of
disregard for shelter rules, including threats or use of violence
c. Site Development Standards ... (3) The proposed facility must
comply with the minimum standards as specified in the Iowa
City housing code, as amended
Findings:
• The property is not in a residential, CB-5, or CB-10 zone, nor is it
in the Central Planning District, so the criteria in subsections (1)
and (2) do not apply
• The proposed use requires a rental permit to be reviewed
annually by the City
• Staff will ensure the proposed use meets all housing code
standards when a rental permit is issued and upon future
renewals of the rental permit
General Standards
14-413-3: Special Exception Review
Requirements.
,r
CITY OF IOWA CITY
1. The specific proposed exception will not be detrimental to or
endanger the public health, safety, comfort or general welfare
Findings:
• DVIP, a nonprofit with extensive experience providing emergency
shelter, will operate the proposed use
• The management plan will help minimize impacts to surrounding
properties related to loitering, noise, glare, late night operations,
odors, outdoor storage, and litter
• The proposed use will employ a full-time maintenance
coordinator, and the site will be continually staffed to ensure a
safe, clean, and orderly environment
• The proposed use compliments nearby uses, including the
existing adjacent shelter
• The proposed use provides a necessary service for at -risk
residents of the community
2. The specific proposed exception will not be injurious to the
use and enjoyment of other property in the immediate vicinity
and will not substantially diminish or impair property values in
the neighborhood
Findings:
• The adjacent property has contained a shelter use for nearly 30
years, and adjacent lots have continued to be occupied
• The proposed use is of a similar scale to nearby buildings
• The management plan will help minimize impacts to surrounding
properties
3. Establishment of the specific proposed exception will not
impede the normal and orderly development and improvement
of the surrounding property for uses permitted in the district in
which such property is located
Findings:
• The area is fully developed with a mix of commercial and
institutional uses, including a shelter for 35 survivors of domestic
violence to the west
• Setbacks are adequate to physically prevent the ability of
surrounding properties to be developed or improved
• It is expected that shelter residents will remain on shelter
grounds due to the nature of their circumstances and will typically
be active after business hours
4. Adequate utilities, access roads, drainage and/or necessary
facilities have been or are being provided
Findings:
• Sufficient utilities, roads, and necessary facilities are established
for this area and can meet the needs of the proposed use
• Transit access is available less than 500' from the proposed use
• The project reduces pavement on the site and restores open
space for residents which will reduce stormwater runoff
5. Adequate measures have been or will be taken to provide
ingress or egress designed to minimize traffic congestion on
public streets
Findings:
• The proposed use has vehicular and pedestrian access from
Olympic Court which has capacity to accommodate additional
traffic
• Transit access is located nearby
• The site plan indicates adequate parking spaces for the use and
underlying zone, and on -street parking is available on the south
side of Olympic Court
• The proposed use is not expected to substantially affect access
on public streets or traffic congestion
6. Except for the specific regulations and standards applicable
to the exception being considered, the specific proposed
exception, in all other respects, conforms to the applicable
regulations or standards of the zone in which it is to be located
Findings:
• The site plan shows 15 parking spaces and 4 bicycle parking
spaces, which meets minimum parking requirements
• The site plan brings several aspects of the subject property into
compliance with current zoning standards, including screening
and the addition of street trees
• Staff will ensure the proposed use complies all applicable zoning
standards and regulations during site plan and building permit
review
7. The proposed exception will be consistent with the
Comprehensive Plan of the City, as amended
Findings:
• Future Land Use Maps designate the subject property as follows:
• Comprehensive Plan: Intensive Commercial
• South District Plan: Commercial
• The Plan's vision supports compatible infill development
• The Zoning Code indicates this use may be compatible in CI-1
• The South District Plan specifies that there is an opportunity in
commercial areas to "explore the potential for mixed use[J
residential or institutional uses" as long as it "contributes to the
overall health of the surrounding neighborhood"
• The proposed use of this property is consistent with
Comprehensive and District Plans
,r
Staff Recommendation CITY OFIOWACITY
Staff recommends approval of EXC23-0002, to allow a
community service — shelter use for the property located at
612 Olympic Court, subject to the following condition:
1. Compliance with the submitted management plan dated
January 23, 2023. Staff may approve minor
amendments to the plan.
Board of Adjustment
Next Meeting:
April 12, 2023
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