HomeMy WebLinkAbout2023-03-07 Council minutes Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
March 7, 2023 - 6:00 PM
Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E.
Washington St. Mayor Teague presiding. Council members present: Alter, Bergus,
Dunn, Harmsen, Taylor, Teague. Council members absent: Thomas. Staff members
present: Fruin, Jones, Kilburg, Goers, Fruehling, Platz, Hightshoe, Sitzman, Knoche,
Havel, Sovers, Olsen. USG: Zeimet, LeFevre.
1. Call to Order
2. Consent Calendar - Approval of Council Actions (subject to corrections,
as recommended by the City Clerk)
2.a Work Session Minutes: February 21
2.b Formal Summary of Minutes: February 21
3. Consent Calendar - Receive and File
Minutes 3.a Airport Commission: January 19
3.b Civil Service Commission: February 24
3.c Climate Action Commission: January 9
3.d Housing and Community Development Commission: January 19
[See Recommendations]
3.e Human Rights Commission: January 24
3.f Library Board of Trustees: January 26
4. Consent Calendar - Permit Motions and Resolution (as recommended by the
City Clerk)
4.a Liquor License — Renewal
1. Class E Retail Alcohol License for Hawkeye Star 1 Inc., dba Kirkwood
Liquor and Tobacco, 300 Kirkwood Ave.
2. Class E Retail Alcohol License for Kwik Trip, Inc., dba Kwik Spirits
#537, 923 S. Riverside Dr.
4.b New Cigarette Permit (Resolution 23-54)
1. Resolution to issue Cigarette Permit to Casey's General Stores, Inc., dba
Casey's #4369, 206 E. Benton St.
2. Resolution to issue Cigarette Permit to Casey's General Stores, Inc.,
dba Casey's #4367, 2410 Mormon Trek Blvd.
3. Resolution to issue Cigarette Permit to Casey's General Stores, Inc.,
dba Goodstop By Casey's #4366, 525 Highway 1 W.
March 7, 2023 Summary of Minutes Page 1
4. Resolution to issue Cigarette Permit to Mini Paradise, dba Mini
Paradise, 341 S. Linn St.
5. Resolution to issue Cigarette Permit to Crown Liquor, LLC, dba
Crown Liquor & Smoke, 19 Hwy 1 W.
5. Consent Calendar - Resolutions and Motions
5.a Resolution establishing a schedule of rates and charges for Oakland Cemetery
and rescinding Resolution No. 16-53. (Resolution 23-55)
5.b Resolution accepting the work for the Rochester Avenue Electrical Conversion
Project. (Resolution 23-56)
5.c Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an Agreement by and between the City of Iowa City and
The Franks Design Group, PC to provide engineering consultant services for
the Iowa City Senior Center Exterior Building Envelope Preservation,
Restoration and Rehabilitation Project. (Resolution 23-57)
5.d Resolution authorizing the procurement of one (1) new aerial bucket truck.
(Resolution 23-58)
5.e Resolution awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the J Street Sanitary Sewer
Replacement Project. (Resolution 23-59)
6. Consent Calendar - Setting Public Hearings
6.a Resolution fixing date for a meeting on the proposition of the issuance of not
to exceed $7,610,000 General Obligation Bonds of the City of Iowa City, State
of Iowa (for essential corporate purposes) and providing for publication of
notice thereof. (Resolution 23-60)
6.b Resolution fixing date for a meeting on the proposition of the issuance of not
to exceed $700,000 General Obligation Bonds of the City of Iowa City, State
of Iowa (for general corporate purposes) and providing for publication of
notice thereof. (Resolution 23-61)
6.c Resolution fixing date for a meeting on the proposition of the issuance of not
to exceed $700,000 General Obligation Bonds of the City of Iowa City, State
of Iowa (for general corporate purposes) and providing for publication of
notice thereof. (Resolution 23-62)
6.d Resolution fixing date for a meeting on the proposition of the issuance of not
to exceed $700,000 General Obligation Bonds of the City of Iowa City, State of
Iowa (for general corporate purposes) and providing for publication of notice
thereof. (Resolution 23-63)
March 7, 2023 Summary of Minutes Page 2
6.e Resolution setting a public hearing on March 21, 2023 on project manual and
estimate of cost for the construction of the Mercer Park Aquatic Center &
Scanlon Gym Exterior Accessibility and Lighting Improvements Project,
directing City Clerk to publish notice of said hearing, and directing the City
Engineer to place said project manual on file for public inspection.
(Resolution 23-64)
End of Consent Calendar
Motion to approve Consent Calendar, items 2 - 6 . Moved by Andrew Dunn, seconded
by Pauline Taylor. Motion Passed. (6 Ayes)
7. Community Comment [items not on the agenda (until 7 PM)]
8. Planning & Zoning Matters
8.a Ordinance conditionally rezoning approximately 3.87 acres of property
located south of the N. Dodge St and N. Scott Blvd. intersection
from Commercial Office Zone (CO-1) to Community Commercial Zone with a
Planned Development Overlay (OPD/CC-2) for approximately 2.04 acres and
to Low Density Multi Family Residential with a Planned Development Overlay
(OPD/RM-12) for approximately 1.83 acres (REZ22-0016). (Second
Consideration)
Motion to give Second Consideration. Moved by Megan Alter, seconded by Andrew
Dunn. Motion Passed. (6 Ayes)
9. Regular Formal Agenda
9.a Resolution authorizing conveyance of a single-family home located at 2021
Taylor Drive.
A public hearing was held. Neighborhood and Development Director Hightshoe
presented a PowerPoint.
Motion to approve Resolution 23-65. Moved by Megan Alter, seconded by . Motion
Passed. (6 Ayes)
9.b Resolution approving project manual and estimate of cost for the construction
of the Rohret South Trunk Sanitary Sewer Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to bidders,
and fixing time and place for receipt of bids.
A public hearing was held. Senior Engineer Welter, presented a PowerPoint. The
following individuals appeared: Steve Grismore, Mary Mockaitis, Kevin Watkins.
Individual Council members expressed their views.
Motion to approve Resolution 23-66. Moved by Shawn Harmsen, seconded by Laura
Bergus. Motion Passed. (5 Ayes)
March 7, 2023 Summary of Minutes Page 3
Motion to accept Correspondence from Kyle Vogel. Moved by Laura Bergus,
seconded by Megan Alter. Motion Passed. (6 Ayes)
9.c Resolution approving project manual and estimate of cost for the construction
of the Willow Creek Trail Replacement Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to bidders,
and fixing time and place for receipt of bids.
A public hearing was held. Civil Engineer Olsen, presented a PowerPoint. Individual
Council members expressed their views.
Motion to approve Resolution 23-67. Moved by Andrew Dunn, seconded by Pauline
Taylor. Motion Passed. (6 Ayes)
9.d Ordinance Amending Title 9, Entitled "Motor Vehicles and Traffic," Chapter 4,
Entitled "Parking Regulations," to Return Library Parking to a 20-Minute Limit.
(Second Consideration)
Motion to waive Second Consideration. Moved by Pauline Taylor, seconded by
Laura Bergus. Motion Passed. (6 Ayes)
Motion to pass and adopt Ordinance 23-4897. Moved by Andrew Dunn, seconded by
Megan Alter. Motion Passed. (6 Ayes)
9.e Resolution in continued support of Ukrainian sovereignty, one year following
the illegal and immoral invasion of Ukraine by the Russian military; calling
for the immediate withdrawal of Russian forces and for peace in Ukrainian
sovereign territory.
Councilor Dunn provided information. The following individual appeared: Brandon
Ross. Individual Council members expressed their views.
Motion to approve Resolution 23-68. Moved by Andrew Dunn, seconded by Megan
Alter. Motion Passed. (6 Ayes)
10. Council Appointments
10.a Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a
six-year term, January 1, 2022 - December 31, 2027. (Term expired for
Christine Ogren)
Motion to appoint Anthony Gentile. Moved by Shawn Harmsen, seconded by Andrew
Dunn. Motion Passed. (6 Ayes)
11. Announcement of Vacancies - New
11.a Parks & Recreation Commission - One vacancy to fill an unexpired term,
upon appointment - December 31, 2024. (Christopher Odinet resigned)
Correspondence included in Council packet.
March 7, 2023 Summary of Minutes Page 4
Applications must be received by 5:00 P.M., Tuesday, April 11, 2023.
Motion to accept Correspondence from Christopher Odinet. Moved by Laura Bergus,
seconded by Megan Alter. Motion Passed. (6 Ayes)
12. Announcement of Vacancies - Previous
12.a Civil Service Commission - One vacancy to fill an unexpired term,
upon appointment - April 6, 2026. (Ann Rhodes Resigned)
Applications must be received by 5:00 p.m., Tuesday, March 14, 2023.
Historic Preservation Commission (E. College St.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt Resigned)
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-
year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term -
- Lyndi Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned)
Vacancies will remain open until filled.
13. City Council Information
14. Report on Items from City Staff
City Clerk Fruehling noted the upcoming Community Police Review Board Community
Forum on April 20, 2023 at 5:30 PM to be held in Room A of the Iowa City Public Library.
15. Adjourn
Motion to adjourn at 7:23 PM. Moved by Laura Bergus, seconded by Megan Alter.
Motion Passed. (6 Ayes)
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March 7, 2023 Summary of Minutes Page 5
Attachments:Work Session Minutes: February 21
Item Number: 2.a.
March 7, 2023
Work Session Minutes: February 21
Date: March 1, 2023
To:Mayor and City Council
From: Kellie Fruehling, City Clerk
Re:Council Work Session, February 21, 2023 – 4:10 p.m. at City Hall in Emma J Harvat Hall
Council: Alter, Bergus, Dunn, Harmsen, Taylor ,Thomas
Staff:Fruin, Jones, Kilburg, Goers, Fruehling, Platz, Havel, Knoche, Hightshoe, Kubly,
Seydell-Johnson
USG: Zeimet, LeFevre
(A transcription is available in the City Clerk’s Office and the City website.)
1. Iowa City Community School District 2024-2025 Preschool proposal presentation
Iowa City Community School District Superintendent Matt Degner gave a brief introduction on the
Preschool proposal. Deborah Scott, Assistant Director of Special Education gave the PowerPoint
presentation on the following topics:
Current state
Desired state
Funding
Operational Costs (x4)
Shared Municipality Contribution Options
Key Take-a-ways
Superintendent Degner provided additional information and answered questions from Council. Lisa
Williams, IC School Board member provided additional information. Individual Council members
expressed their views.
2. Aid to Agency Legacy Agency spending recommendations
Councilor Dunn recused himself and left at 4:59 pm.
City Manager Fruin noted IP4 in the February 16 Information Packet which provided background and
history on Aid to Agencies and where we are at today. Mayor Pro Tem Alter provided a suggested
plan for the item discussion. Individual Council members expressed their views. City Attorney
Goers provided additional information and asked Council for more direction. City Manager provided
additional information regarding allocations. City Manager Fruin gave a recap of discussion and their
recommendation to HCDC.
Action: Staff will communicate to HCDC that the City Council does not want the late submission of
A2A applications from CFR and CWJ due to technical reasons to be a factor in determining grant
recommendations. As such, the Council is asking for the HCDC to place the Legacy Agency
recommendations on the March 30th HCDC meeting agenda, alongside the Emerging Agency
recommendations. The HCDC should consider final recommendations at that meeting without
consideration of the late submissions as a factor in making such recommendations.
Councilor Dunn returned at 5:34 pm.
Council Work Session
February 21, 2023
Page 2
3. Clarification of Agenda Items
No discussion.
4. Information Packet Discussion [February 9, February 16]
February 9 –
1. (IP2 – Memo from City Manager: Strategic Plan Presentations to Boards and
Commissions) City Manager Fruin outlined the memo and asked for Council
direction. Individual Council members expressed their views.
Action: Staff will contact Councilors to finalize plans for Strategic Plan presentations
to Boards and Commissions.
2. (IP3 – Memo from City Engineer: Rohret South Trunk Sanitary Sewer Project) Thank
you to staff on this project. Individual Council members expressed their views. City
Engineer Havel provided additional information.
3. (IP4 – Memo from Climate Action Coordinator: Energy Efficiency Grant Program for
Insulation) Council thanked staff for information.
7. University of Iowa Student Government (USG) Updates.
Keaton Zeimet, USG Liaison and Noah LeFevre, USG Alternate Liaison, presented USG Updates.
[Break to Regular Formal Meeting at 5:45 pm]
4. Information Packet Discussion [February 9, February 16] [Continued]
February 16
1. (IP9 – Civil Service Examination: Mass Transit Operator) Council Taylor
congratulated and welcomed new Mass Transit Operators.
2. (IP6 – Memo from Grants Manager: ARPA Forest View Relocation – Closeout
Update) Councils Harmsen congratulated Council and the City on working to help
the residents of Forest View. Individual Council Members expressed their views.
8. Council updates on assigned boards, commissions, and committees
Council provided updates during regular formal meeting.
Adjourn 7:37 p.m.
Attachments:Formal Summary of Minutes: February 21
Item Number: 2.b.
March 7, 2023
Formal Summary of Minutes: February 21
Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
February 21, 2023 - 6:00 PM
Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E.
Washington St. Mayor Pro Tern Alter presiding. Council members present: Alter, Bergus,
Dunn, Harmsen, Taylor, Thomas. Council members absent: Teague. Staff members
present: Fruin, Jones, Kilburg, Goers, Fruehling, Platz, Knoche, Havel, Seydell Johnson,
Davies. USG: Zeimet, LeFevre.
1. Call to Order
2. State of the City
Recording of Mayor Teague presenting the State of the City was played.
3. Proclamations
3.a International Women's Day and Women's History Month
Johnson County United Nations Association member, Jim Throgmorton and
Human Rights Commissioner, Bijou Maliabo, accepting.
4. Consent Calendar - Approval of Council Actions (subject to corrections,
as recommended by the City Clerk)
4.a Work Session Minutes: February 7
4.b Formal Summary of Minutes: February 7
4.c Iowa City City Council/USG Town Hall Minutes: February 9
5. Consent Calendar - Receive and File Minutes
5.a Ad Hoc Truth & Reconciliation Commission: January 19
5.b Airport Commission: December 8
5.c Community Police Review Board: January 10
5.d Climate Action Commission: January 9
5.e Historic Preservation Commission: January 12
5.f Parks & Recreation Commission: January 11 [See Recommendations]
5.g Public Art Advisory Committee: January 5
6. Consent Calendar - Permit Motions and Resolution (as recommended by the
City Clerk)
6.a Liquor License - Renewal
1. Class E Retail Alcohol License for Kum & Go LC, dba Kum & Go #3502,
2303 Muscatine Ave.
2. Class E Retail Alcohol License for Kum & Go LC, dba Kum & Go
#3504, 1310 S. Gilbert St.
3. Class C Retail Alcohol License for Brothers of Iowa City, Inc., dba
It's Brothers Bar & Grill, 125 S. Dubuque St.
February 21, 2023 Summary of Minutes Page 1
4. Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar
& Grill, 125 S. Dubuque St.
5. Special Class C Retail Alcohol License for Prairie Kitchen Store LLC,
dba Prairie Kitchen Store, 160 N. Linn St.
7. Consent Calendar - Resolutions and Motions
7.a Motion to approve disbursements in the amount of $10,506,787.08 for the period
of January 1 through January 31, 2023, as recommended by the Finance Director
subject to audit. Disbursements are published and permanently retained in the
City Clerk's office in accordance with State Code.
7.b Resolution amending budgeted positions in the Engineering Division of
the Public Works Department by deleting one full-time Special Projects
Administrator position and adding one full-time Senior Engineer position.
(Resolution 23-40)
7.c Resolution approving an agreement with the Downtown District to allow
the sale and possession of beer and wine during the Block Party.
(Resolution 23-41)
7.d Resolution approving an agreement with Iowa City Downtown District to allow
for the consumption and possession of alcohol on a portion of the 200 block
of N. Linn Street. (Resolution 23-42)
7.e Resolution accepting the work for the Gilbert Street Pavement Repair
— CRANDIC Railroad Crossing Project. (Resolution 23-43)
7.f Resolution establishing a schedule of fees for Parks and Recreation
services and programming and rescinding Resolution Number 20-47.
(Resolution 23-44)
7.g Resolution Approving Final Plat of Cardinal Heights Part 1, Iowa City, Iowa.
(SUB22-0017) (Resolution 23-45)
7.h Resolution Approving Final Plat of Cardinal Heights Part 2, Iowa City,
Iowa. (SUB22-0017) (Resolution 23-46)
8. Consent Calendar - Setting Public Hearings
8.a Resolution setting a public hearing on March 7, 2023 on project manual and
estimate of cost for the construction of the Rohret South Trunk Sanitary
Sewer Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said project manual on file for public
inspection. (Resolution 23-47)
8.b Resolution setting a public hearing on March 7, 2023 on project manual and
estimate of cost for the construction of the Willow Creek Trail Replacement
Project, directing City Clerk to publish notice of said hearing, and directing
February 21, 2023 Summary of Minutes Page 2
the City Engineer to place said project manual on file for public inspection.
(Resolution 23-48)
8.c Resolution setting a public hearing for March 7, 2023, on a proposal to
convey a single-family home located at 2021 Taylor Drive. (Resolution 23-49)
End of Consent Calendar
Motion to approve consent calendar, items 4 - 8 . Moved by Andrew Dunn, seconded
by Pauline Taylor. Motion Passed. (6 Ayes)
9. Community Comment [items not on the agenda (until 7 PM)]
The following individuals appeared: Brandon Ross and Kevin Watkins.
10. Planning & Zoning Matters
10.a Ordinance conditionally rezoning approximately 3.87 acres of
property located south of the N. Dodge St and N. Scott Blvd.
intersection from Commercial Office Zone (CO-1) to Community
Commercial Zone with a Planned Development Overlay (OPD/CC-2) for
approximately 2.04 acres and to Low Density Multi Family Residential
with a Planned Development Overlay (OPD/RM-12) for approximately
1.83 acres (REZ22-0016).
A public hearing was held. Development Services Coordinator Sitzman presented a
PowerPoint. The following individual appeared: Brian Boelk, Axiom Consultants.
Individual Council members expressed their views.
Motion to give first consideration. Moved by Shawn Harmsen, seconded by Laura
Bergus. Motion Passed. (6 Ayes)
11. Regular Formal Agenda
11.a Resolution approving project manual and estimate of cost for the
construction of the 2023 Park Renovations Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to bidders,
and fixing time and place for receipt of bids.
A public hearing was held. Parks & Recreation Director Seydell Johnson presented
a PowerPoint.
Motion to approve Resolution 23-50. Moved by Shawn Harmsen, seconded by
Andrew Dunn. Motion Passed. (6 Ayes)
11.b Resolution setting the maximum property tax levy for certain levies for
the proposed budget ending June 30, 2024.
A public hearing was held. Finance Director Davies presented a PowerPoint.
Motion to approve Resolution 23-51. Moved by John Thomas, seconded by Pauline
Taylor. Motion Passed. (6 Ayes)
February 21, 2023 Summary of Minutes Page 3
11.c Ordinance Amending Title 9, Entitled "Motor Vehicles and Traffic," Chapter 4,
Entitled "Parking Regulations," to Return Library Parking to a 20-Minute Limit.
(First Consideration)
City Attorney Goers presented information.
Motion to give first consideration. Moved by Andrew Dunn, seconded by Shawn
Harmsen. Motion Passed. (6 Ayes)
11.d Resolution approving a purchase agreement for 500 Manor Drive for
flood mitigation.
City Attorney Goers presented information. City Manager Fruin provided additional
information. Individual Council members expressed their views.
Motion to approve Resolution 23-52. Moved by Andrew Dunn, seconded by Laura
Bergus. Motion Passed. (6 Ayes)
11.e Resolution adopting an assessment schedule of unpaid mowing, clean-up
of property, snow removal, sidewalk repair, and stop box repair charges and
directing the Clerk to certify the same to the Johnson County Treasurer for
collection in the same manner as property taxes.
Motion to approve Resolution 23-53. Moved by John Thomas, seconded by Laura
Bergus. Motion Passed. (6 Ayes)
12. Council Committee Appointments
12.a Better Together 2030 Board (1)
Individual Council members expressed their views.
Motion to appoint Laura Bergus, with Councilor Dunn as an informal alternate . Moved
by Andrew Dunn, seconded by Shawn Harmsen. Motion Passed. (6 Ayes)
13. Council Appointments
13.a Senior Center Commission - One vacancy to fill an unexpired term,
upon appointment - December 31, 2023. (Karen Page resigned)
City Attorney Goers provided information for items 13.a and 13.b. Individual Council
members expressed their views.
Motion to appoint Theresa Messlein. Moved by Pauline Taylor, seconded by Andrew
Dunn. Motion Passed. (6 Ayes) — One motion was made for 13.a and 13.b.
13.b Senior Center Commission - One vacancy to fill an unexpired term,
upon appointment - December 31, 2024. (Douglas Korty resigned)
February 21, 2023 Summary of Minutes Page 4
Motion to appoint Lee McKnight. Moved by Pauline Taylor, seconded by Andrew
Dunn. Motion Passed. (6 Aves) One motion was made for 13.a and 13.b.
14. Announcement of Vacancies - Previous
14.a Civil Service Commission - One vacancy to fill an unexpired term,
upon appointment - April 6, 2026. (Ann Rhodes resigned)
Applications must be received by 5:00 p.m., Tuesday, March 14, 2023.
Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a
six -year term, January 1, 2022 - December 31, 2027 (Term expired for Christine
Ogren).
Historic Preservation Commission (E. College St.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt Resigned)
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-
year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term -
Lyndi Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned)
Vacancies will remain open until filled.
15. City Council Information
Council members reported on various meetings attended, upcoming
meetings, community events, and items of interest.
16. Report on Items from City Staff
17. Adjourn
Motion to adjourn at 7:36 PM. Moved by Pauline Taylor, seconded by Laura Bergus.
Motion Passed. (6 Ayes)
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February 21, 2023 Summary of Minutes Page 5