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HomeMy WebLinkAbout2023-03-07 ResolutionPrepared By:WM Attachments:cigarette resolution.pdf Item Number: 4.b. March 7, 2023 1. Resolution to issue Cigarette Permit to Casey's General Stores, Inc., dba Casey's #4369, 206 E. Benton St. 2. Resolution to issue Cigarette Permit to Casey's General Stores, Inc., dba Casey's #4367, 2410 Mormon Trek Blvd. 3. Resolution to issue Cigarette Permit to Casey's General Stores, Inc., dba Goodstop By Casey's #4366, 525 Highway 1 W. 4. Resolution to issue Cigarette Permit to Mini Paradise, dba Mini Paradise, 341 S. Linn St. 5. Resolution to issue Cigarette Permit to Crown Liquor, LLC, dba Crown Liquor & Smoke, 19 Hwy 1 W. Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 Resolution Number: 23-54 Resolution to Issue Cigarette Permits Whereas, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: Casey's #4369,- 206 E. Benton St. Casey's #4367 - 2410 Mormon Trek Blvd Goodstop By Casey's #4366 - 525 Highway 1 W. The Crown Liquor & Smoke - 19 Hwy 1 W. Mini Paradise - 341 S. Linn St. Passed and approved this 7th day of March 20 23 yor Approved by Attest: I v�Is Q City Clerk A€fomcv's Office It was moved by Dunn and seconded by Taylor Resolution be adopted, and upon roll call there were: Ayes: X X X X Nays: Absent: Alter Bergus Dunn Harmsen Taylor Teague x Thomas the Prepared By:Susan Dulek, First Ass't. City Attorney Reviewed By:Geoff Fruin, City Manager Brad Barker, Recreation Superintendent Fiscal Impact:Incremental fee increases for internments, equipment, additional services and lot sales will accrue additional revenue and help offset increasing operational expenses. Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Resolution.docx Cemetery Rates and Charges.pdf Item Number: 5.a. March 7, 2023 Resolution establishing a schedule of rates and charges for Oakland Cemetery and rescinding Resolution No. 16-53. Executive Summary: The Iowa City Code provides rates and charges for services and burial spaces for Oakland Cemetery shall be established by Council resolution. Council last adopted a full schedule of rates and charges in 2016 although some changes have since been adopted as part of the Council resolution approving the Parks and Rec fee schedule. Background / Analysis: FY24 cemetery fees are proposed to increase from FY23 rates for internments, equipment, additional services and lot sales. Internment fee increases range from 1.1-4.5%. Fee increases for columbarium niche costs are not proposed. Equipment and additional service fee increases range from 1.8-5.6%. Lot sale fee increases range from 1.6-3.3%. Prepared by: Susan Dulek, First Ass't. City Atty, 410 E. Washington St., Iowa City, IA 52240; 319/356-5030 Resolution No. 23-55 Resolution establishing a schedule of rates and charges for Oakland Cemetery and rescinding Resolution No. 16-53. Whereas, Section 10-7-3 of the Iowa City Code provides rates and charges for services and burial spaces for Oakland Cemetery shall be established by resolution of the City Council; and Whereas, City Council adopted a schedule of rates and charges in Resolution No. 16-53; and Whereas, it is in the public interest to adopt the attached revised schedule of rates and charges for Oakland Cemetery. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The attached schedule of rates and charges for Oakland Cemetery is adopted effective July 1, 2023. 2. Resolution No. 16-53 is rescinded effective July 1, 2023. Passed and approved this 7th day of March 2023. PAN 1111 P-9f, Attest: City lerk Approved By: (� J City Attorn s Office (Sue Dulek - 02/23/2023) Resolution No. 23_55 Page 2 It was moved by Dunn and seconded by Tq)zi or the Resolution be adopted, and upon roll call there were: Ayes: Nays x x x x x x Absent Abstain Alter Bergus Dunn Harmsen Taylor Teague x Thomas Rev.7/l/23 RATES AND CHARGES for FY24 OAKLAND CEMETERY TYPE INTERMENTS (City residents) u_ PARTIAL WEEKDAY WEEKEND/ HOLIDAY *** Sat, before Ipm /Sat. after Ipm /and Sundav aU day FULL WEEKEND/ HOLIDAY dl+o & dose xr4va on weekend Infant $145.00 $195.00 $230.00 $245.00 Youth $450.00 $615.00 $750.00 $850.00 Adult $785.00 $1000.00 $1150.00 $1250.00 Cremation $345.00 $450.00 $515.00 $560.00 Columbarium Niches $300.00 $400.00 $475.00 $515.00 Non -Resident + 50% + 50% 0 + 50 /o Disinterment Double the appropriate resident/non-resident weekday charge (minimum). EQUIPMENT AND ADDITIONAL SERVICES Tent (optional) $110.00 $200.00 $200.00 Lowering Device (optional) $170.00 $280.00 $280.00 Extra Maintenance - Adult No Vault $280.00 N/A N/A Finder's Fee NC* $95.00 $95.00 Weekday Overtime Actual Cost _ N/A N/A LOT SALES TYPE MONUMENT AREAS FLUSH MARKER AREAS Infant N/A $345.00 Youth/Adult $900.00** $785.00* * Cremains N/A $450.00 Forestview Columbarium Niches N/A $900.00 Cherish Columbarium Niches N/A Single Niche $900.00 Double dual Niche $1550.00 Non-resident + 50% + 50% * Actual cost when overtime is incurred. ** Can accommodate up to four cremation interments. *** Partial = open grave weekday & close weekend or open weekend & close weekday. Prepared By:Justin Harland, Sr. Engineer Reviewed By:Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact:None Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Engineer's Report Resolution Item Number: 5.b. March 7, 2023 Resolution accepting the work for the Rochester Avenue Electrical Conversion Project. Executive Summary: The project has been completed by Price Electric, LLC of Robins, Iowa, in substantial accordance with the plans and specifications. The Engineer ’s Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $45,000.00 • Project Bid Received: $73,400.00 • Project Actual Cost: $73,400.00 Background / Analysis: The Rochester Avenue Electrical Conversion Project involved installing connections of the electrical service equipment to the new underground service and removal of abandoned equipment at 27 residential properties. Connections were coordinated with MidAmerican Energy and included, but were not limited to, conversion of the service entrances and meter bases. Lr , b Prepared by: Justin Harland, Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 Resolution No. 23-56 Resolution accepting the work for the Rochester Avenue Electrical Conversion Project Whereas, the Engineering Division has recommended that the work for construction of the Rochester Avenue Electrical Conversion Project, as included in a contract between the City of Iowa City and Price Electric, LLC. of Robins, Iowa, dated April 27th, 2022, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Rochester Avenue Reconstruction from Ralston Creek to N First Avenue Project account # S3950; and Whereas, the final contract price is $73,400.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 7th day of March or 2023 Approved by Attest: I� 1 City Clerk t City Attor ey's Office (Liz Craig — 02/27/2023) It was moved by Dunn and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Dunn x Harmsen X Taylor x Teague x Thomas Prepared By:Ben Clark, Sr. Engineer Reviewed By:Kumi Morris, Facilities Manager LaTasha DeLoach, Senior Center Coordinator Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact:$294,370.00 available in the Senior Center Facility Exterior Improvements account #K1001 Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Resolution Agreement Item Number: 5.c. March 7, 2023 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and The Franks Design Group, PC to provide engineering consultant services for the Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and Rehabilitation Project. Executive Summary: This agenda item authorizes an agreement to provide consultant services for the Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and Rehabilitation Project. Background / Analysis: The Iowa City Senior Center (ICSC) is located in a historic building at the corner of Linn Street and Washington Street in downtown Iowa City. It provides programming to support wellness, social connections, community engagement and lifelong learning for a diverse and growing older adult population. The building structure was originally constructed as a post office in 1904 and expanded in 1931. It remained the City’s central post office until 1975 when, after two-years of vacancy, it was purchased by the City and renovated for its current use. The structure has been on the National Register of Historic Places since 1979. An assessment of the building’s exterior was conducted as part of the Senior Center Assessment and Master Plan, dated March 2, 2022, which identified several areas in need of restoration and rehabilitation, including the limestone veneer, parapet, block arches and panels, cornice, elastomeric sealants, wood window frame elements, window sills, carved scrolling brackets, raised panels and windows. This project will also mitigate and repair major moisture issues permeating into the interior finishes of the building. The Consultant’s scope of work includes design, bidding and construction phase activities in the context of a historic building preservation project. L Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5436 Resolution No. 23-57 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and The Franks Design Group, PC to provide engineering consultant services for the Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and Rehabilitation Project Whereas, the City desires the services of a qualified firm to provide Engineering and Architectural Services for The Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and Rehabilitation Project, hereinafter referred to as the Project; and Whereas, the Project is located at the "Old Post Office" which now houses The Iowa City Senior Center, 28 S. Linn Street, Iowa City, Iowa; and Whereas, the building is listed on the National Register of Historic Places; and Whereas, an exterior assessment identified several areas in need of restoration and rehabilitation including the limestone veneer, parapet, block arches and panels, cornice, elastomeric sealants, wood window frame elements, window sills, carved scrolling brackets, raised panels and windows; and Whereas, the Consultant was sole -sourced based on their experience with the building and qualifications related to historic preservation; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with The Franks Design Group, PC, of Glenwood, Iowa, to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with The Franks Design Group, PC, of Glenwood, Iowa; and Whereas, funds for this project are available in the Senior Center Facility Exterior Improvements account # K1001. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Resolution No. 23-57 Page 2 Passed and approved this 7ti, day of Attest: City Clerk It was moved by Dunn adopted, and upon roll call there were: Ayes: March 2023 TX1 1—!�� — M a6dr Approved by/ G City AttornQWs Office (Liz Craig - 03/02/2023) and seconded by Taylor the Resolution be Nays: Absent: Alter Bergus Dunn Harmsen Taylor Teague x Thomas Consultant Agreement This 2A03 ement, made and entered into this y th day of March by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and The Franks Design Group. PC, of Glenwood, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires the services of a qualified firm to provide Engineering and Architectural Services for The Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and Rehabilitation Project, hereinafter referred to as the Project: and Whereas, the Project is located at the "Old Post Office" which now houses The Iowa City Senior Center, 28 S. Linn Street.. Iowa City, Iowa; and Whereas, the building is listed on the National Register of Historic Places; and Whereas, the Consultant prepared Appendix 1: Exterior Historic Assessment, dated December 23, 2021, included in the Senior Center Assessment and Master Plan, dated March 2, 2022: and Whereas. the exterior assessment identified several areas in need of restoration and rehabilitation including the limestone veneer, parapet, block arches and panels, cornice, elastomeric sealants, wood window frame elements, window sills, carved scrolling brackets, raised panels and windows, and Whereas, a pre -design scope determination study determined the scope of work to be executed in the context of a building envelope rehabilitation project: and Whereas, the scope of services in this agreement includes design, procurement and construction phase services based on the Project Scoping Report, dated December 21, 2022; and Whereas, the Consultant was sole sourced based on their experience with the building and qualifications related to historic preservation; and Whereas, funds are available in the Senior Center Facility Exterior Improvements account #K1001. Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services The anticipated Project Scope is outlined in Exhibit A. Consultant agrees to perform the Scope of Consultant's Services outlined in Exhibit B and to do so in a timely and satisfactory manner. II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Design Development .......... ................. . Construction Documents ................................ Procurement ............................... ........ . Page 1 of 5 .... March 31, 2023 ....... May 19, 2023 ...August 18, 2023 Construction -phase Services .. Compensation for Services ........ August 2024 Consultant shall be compensated for performing the Scope of Services on an hourly rate and reimbursable expense unit cost basis in accordance with Exhibit C, 2023 Standard Hourly Rates, attached hereto and incorporated herein by this reference, not to exceed Two Hundred Ninety - Four Thousand Three Hundred Seventy Dollars ($294,370.00) as outlined below: A. Services: Design Development ....... .. . _ .._. Construction Documents_ .._... _ _..... . _ Procurement -phase Services ....... ......... ... Construction -phase Services......... _.. ___ ................... $55,674,00 __. _.............._... ...... $111,348.00 ......... $13,918.50 $97 429 50 Subtotal.................. _. .... ......... .................... ....................................... $2781370.00 B. Reimbursables Mileage................................................................................................. $6,130.80 In-house printing...................................................................................... $480.00 Lodging., . ............. ............... - - ... _ ... ... ............... .. .......... $5,760.00 PerDiem................................................................................................ $1,800.00 Misc. Expenses Allowance.................................................................... $1,829.20 Subtotal.._ ................. ................. ..... .. ......... .............. 77777777$16,000.00 Total Not -to -Exceed Amount for Services ...........................................$294,370.00 IV. General Terms A The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. Page 2 of 5 E It is agreed by the City that all records and files pertaining to information needed by the Consultant for the Project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific Projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other Projects. I The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K Should any section of this Agreement be found invalid. it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O Indemnification Page 3 of 5 1. To the full extent permitted by law, Consultant agrees to defend, indemnify. and hold harmless the City against any and all claims, demands, suits, loss, expenses. including attorney's fees, and for any damages which may be asserted. claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts. errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3 The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability. claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants. and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim. $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein. Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q Standard of Care Page 4 of 5 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence-, shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application, shall conform to the requirements of this Agreement-, and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the City For the Consultant By: 1 i By: -� Title. Mayor Title. PRS"go b115�1" Date: 3 7 2023 Date C, Attest: Page 5 of 5 s • a7• 202.3 Approved by: City Attorney's Office 3I-112-,) Date EXHIBIT A - ANTICIPATED PROJECT SCOPE A. Parapet concerns at solid wall/pier parapet segments (course 29-34): a. Parapet walls out of plumb, significantly in some locations, and leaning outward. i. The causation of this was previously unknown. After additional investigation, the outward thrust is attributable to the common brick backup used at the parapet piers expanding over time. This expansion is attributable to moisture infiltration and freeze -thaw action. 1. It should be noted that this appears to be an original building defect, of sorts, and the (original 1930) choice of materials at the back of the parapet piers hastened the long-term problems that have been observed. ii. There is evidence of multiple repairs to the brick, including new brick installed at two piers and several iterations of tuckpointing. iii. This common brick is also creating a pathway for water infiltration into the attic/above-ceiling space at the upper level and plaster deterioration above the lay -in ceiling. iv. Parapet movement at corners is evident in the brick backup and especially the limestone cladding. b. Anticipated Project Scope to include the following: 1. Dismantle parapets and reconstruct to correct for determined causation. Re -use existing limestone as condition warrants, fabricate and install new stone where fractured or substantially eroded. Balustrade caps and balusters are the most perishable existing elements and should be replaced with new elements to duplicate the originals. B. Open balustrade segments of parapet area (course 29-33) a. Open parapet balustrade caps (precast concrete — circa 1970? installation date unknown) are failing from water infiltration and freeze -thaw disintegration. b. Individual limestone baluster elements are eroded and approximately 25% appear to have fractures and/or prior repairs. c. Anticipated Project Scope to include the following: 1. Dismantle parapets and reconstruct to correct for determined causation. Re -use existing limestone as condition warrants, fabricate and install new stone where fractured or substantially eroded. Balustrade caps and balusters are the most perishable existing elements and should be replaced with new elements to duplicate the originals. The Center —The Old Post office —Project Scope Recommendations excerpted from Project Scoping Report C. Exterior Limestone veneer, generally: a. Joints at limestone panels and blocks have been variously repaired over time including multiple iterations of grinding and repointing and installation of elastomeric sealants Mortar at a great many limestone joints is failing or is no longer bridging the full width of the joint. b. Erosion varies widely from panel to panel. The natural variations in the Bedford Limestone veneer are evident with some stone panels and elements showing substantial surface erosion from general exposure over the decades, while most of the panels retain good integrity and the original milled surface texture. The highly eroded panels are more absorptive and will likely deteriorate more rapidly, as compared to the balance of the surrounding stone panels, due to freeze -thaw action. The 6+ year recommendation includes long-term remove/replace for Limestone that is compromised by fracturing and erosion. c. Some limestone blocks and panels have fractures, spalling, erosion, stress cracks and other issues. d. Anticipated Project Scope related to the above: 1. Implement a comprehensive masonry restoration project, including pointing all joints and grinding and pointing all fractures determined to be static. D. Specific stone issues: a. Limestone block arches have shifted and dropped at two west (front) arched openings. After further investigation, it appears the limestone veneer has shifted and disengaged from the back-up brick behind. b. Anticipated Project Scope related to the above: 1. In the course of the masonry repair work, these shifted stone veneer sections should be raised into their correct positions and secured to the back-up using embedded spiral masonry ties. 2. 3-5 years: Correct for determined causation. c. Limestone panels above main arches show fractures above several arches. d. Anticipated Project Scope related to the above: 1. Implement a comprehensive masonry restoration project, including pointing all joints and grinding and pointing all fractures determined to be static. e. The deep stone panel cornice (course 21) has a broad sky -facing horizontal exposure. The top face of the cornice is 24"-27" deep and is sloped to drain at the exterior vertical face. The top face is eroded, collects drifted snow and ice, and collects airborne soils. The cornice does not have a drip edge in the stone profile, so surface water tends to cling to the face and track soils with it. First impressions of the building are formed, and informed, by this staining. When the building was young, the milled surface of the cornice would have been smoother and water repellent. With decades of exposure and saturation the surface has become more porous. The Center —The Old Post Office —Project Scope Recommendations excerpted from Project Scoping Report f. Anticipated Project Scope related to the above: 1. Implement a comprehensive masonry restoration project, including pointing all joints and grinding and pointing all fractures determined to be static. 2. Install a new metal or composite top panel superimposed over the top surface of the cornice, which incorporates a drip edge so the building will more readily shed water, rather than it clinging to the building face. This can be done in a manner that has minimal impact of the building's overall historic character and with minimal permanent effect on the historic fabric (very long-term reversibility). E. Elastomeric sealants, where appropriately used, have failed - creating open pathways for moisture infiltration. a. The exterior limestone is a porous and absorptive material. Joints between stone elements should use a soft mortar that closely matches the physical properties of the stone itself, so far as physical hardness, expansion/contraction, and absorbency. As with historic brick, the use of a conventional masonry mortar that is harder than the stone can impeded expansion and respiration and result in spalling and other damage at the stone area adjacent to the mortar. Elastomeric sealants should be used where dissimilar materials abut the stone. Otherwise, stone joints should be pointed and/or packed with appropriate mortar that matches the physical properties and the color and texture of the stone. b. Anticipated Project Scope related to the above: 1. Implement a comprehensive masonry restoration project, including removal and replacement of all elastomeric sealants at appropriate conditions (in lieu of mortar). Built-up wood window frame elements are not adequately protected with joint sealants and paints. These are important character -defining elements of the building's historic fabric and should be repaired and preserved. a. Anticipated Project Scope related to the above: 1. In conjunction with the window replacement portion of the proposed project, a repair and restoration project should be incorporated. Any moisture deteriorated wood should be repaired using epoxy -based repair products. G. Built-up wood window sills, carved wood scrolling brackets below the sills and raised panel areas below the sills frame elements are not adequately protected with joint sealants and paints. The sills have been covered with pre -finished sheet metal. The condition of the underlying wood is unknown. These are important character - defining elements of the building's historic fabric and should be repaired and preserved. a. Anticipated Project Scope related to the above: Existing sheet metal sill cladding to remain. Exposed painted wood should be repaired and restored. Any moisture deteriorated wood should be repaired using epoxy -based repair products. The Center —The Old Post Office —Project Scope Recommendations excerpted from Project Scoping Report H. The windows are replacement windows installed where The Center was converted to City use as the senior center in 1979-80. The insulating glass seals have failed at many lights and the windows are at the end of their service life and should be replaced. a. Anticipated Project Scope related to the above: 1. Existing (replacement) windows should be removed and replaced. New windows should have divided lights based on historic documentation. The Center —The Old Post Office — Project Scope Recommendations excerpted from Project Scoping Report EXHIBIT B: SCOPE OF CONSULTANT'S SERVICES rev 2023-02-22 Initial Information and Background The subject property for this project is The Center —The Old Post Office; an existing three-story building constructed as the US Post Office in 1929-1930 and rehabilitated into its current Senior Center use in 1979-80. The building is listed in The National Register of Historic Places. The Consultant was previously selected to serve as a Preservation Consultant for the The Center - Exterior Building Envelope Preservation, Restoration and Rehabilitation Project. Under an initial prior agreement, a Project Scoping Report was prepared, outlining the investigative process as well as the conclusions and recommendations for the project Scope of Work. The Owner wishes to proceed with development of design and construction of the project. The scope of work generally includes the following: reconstruction of the building parapets to correct for the out -of -plumb condition previously identified, exterior stone veneer masonry repair and restoration, and replacement of doors and windows. A more complete scope of work can be found in the excerpt from the Project Scoping Report (Exhibit A). The Scope of Services under this agreement shall cover Design Development, Construction Documents, Procurement, and Construction -phase activities. The pre -design construction cost estimate for the scope of work recommended is $ 2,256,310.00. Services Design Development Phase Services Based on the Owner's approval of the Project Scope Determination Report (pre -design), and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Consultant shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. The Consultant shall update the estimate of the Cost of the Work. The Consultant shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. Construction Documents Phase Services Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Consultant shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Consultant acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Consultant shall review. The Consultant shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. During the development of the Construction Documents, the Consultant shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Consultant shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. The Consultant shall update the estimate for the Cost of the Work. The Consultant shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required, and request the Owner's approval. Procurement -Phase Services General Following the Owner's approval of the Construction Documents, the Consultant shall assist the Owner in (1) obtaining competitive bids; (2) confirming responsiveness of bids; (3) determining the successful bid, if any; and, (4) awarding and preparing contracts for construction. Competitive Bidding Bidding Documents shall consist of bidding requirements and proposed Contract Documents. The Consultant shall assist the Owner in bidding the Project by.. .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre -bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. If the Bidding Documents permit substitutions, upon the Owner's written authorization, the Consultant shall consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. Construction -Phase Services General The Consultant shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201-2017, General Conditions of the Contract for Construction (General Conditions, Supplementary Conditions, and other Conditions incorporated into the Contract Documents). If the Owner and Contractor modify AIA Document A201-2017, those modifications shall not affect the Consultant's services under this Agreement unless the Owner and the Consultant amend this Agreement. The Consultant shall advise and consult with the Owner during the Construction Phase Services. The Consultant shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Consultant shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Consultant be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Consultant shall be responsible for the Consultant's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. The Consultant's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates upon final acceptance by the City Council. Evaluations of the Work The Consultant shall visit the site at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Consultant shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Consultant shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. The Consultant has the authority to reject Work that does not conform to the Contract Documents. Whenever the Consultant considers it necessary or advisable, the Consultant shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Consultant nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Consultant to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. The Consultant shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Consultant's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. Interpretations and decisions of the Consultant shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Consultant shall endeavor to secure faithful performance by both Owner and Contractor and shall not be liable for results of interpretations or decisions rendered in good faith. The Consultant's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2017, the Consultant shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. Certificates for Payment to Contractor The Consultant shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Consultant's certification for payment shall constitute a representation to the Owner, based on the Consultant's evaluation of the Work and on the data comprising the Contractor's Application for Payment, that, to the best of the Consultant's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Consultant. The issuance of a Certificate for Payment shall not be a representation that the Consultant has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. The Consultant shall maintain a record of the Applications and Certificates for Payment. Submittals The Consultant shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Consultant's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Consultant's professional judgment, to permit adequate review. The Consultant shall review and approve, or take other appropriate action upon, the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Consultant's review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Consultant's approval of a specific item shall not indicate approval of an assembly of which the item is a component. If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Consultant shall specify the appropriate performance and design criteria that such services must satisfy. The Consultant shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted to the Consultant. The Consultant's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Consultant shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. The Consultant shall review and respond to requests for information about the Contract Documents. The Consultant shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Consultant's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Consultant shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. The Consultant shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. Changes in the Work The Consultant may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. The Consultant shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. The Consultant shall maintain records relative to changes in the Work. Project Completion The Consultant shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Consultant's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. The Consultant's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. When Substantial Completion has been achieved, the Consultant shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. The Consultant shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Consultant shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. EXHIBIT C 2023 Standard Hourly Rates Architect/Principal $140.00/hour Project Architect/Technician 1 $120.00/hour Design Staff/Technician II $ 105.00/hour Design Staff/Technician III $ 90.00/hour Clerical/Support $ 55.00/hour Any consultants required for the services will, likewise, be invoiced per their standard hourly rates, unless otherwise indicated in the Agreement. Typical reimbursable expense unit costs: Mileage (2023 standard IRS rate) $ 0.655/mile In-house printing & plotting: 24" x 36" blackline sheets $ 2.50/sheet 11 " x 17" blackline sheets $ 0.30/sheet 8'/2" x 11 " color printing $ 0.50/page Per Diem for out -of -office sustenance $25.00/day/person Other direct expenses such as outside printing, shipping, lodging & out -of -office sustenance, etc. are in addition to fees for professional services, unless otherwise indicated in the Agreement. The Franks Design Group, P.C. 4101 st Street Glenwood, Iowa 51534 712-527-3996 Prepared By:Dan Striegel, Equipment Superintendent Reviewed By:Juli Seydell-Johnson, Parks and Recreation Director Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact:$179,774 funds are available account #’s10530300 and 10530225 Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Aerial Bucket Truck - Resolution.docx Item Number: 5.d. March 7, 2023 Resolution authorizing the procurement of one (1) new aerial bucket truck. Executive Summary: At the March 7, 2023 City Council meeting, consideration will be given to a resolution authorizing the procurement of one (1) new aerial bucket truck. The truck will include a Versalift model VST-52-I insulated articulating and telescoping aerial bucket body package mounted on a new Dodge Ram 5500 4x4 chassis. Sourcewell Cooperative contract 110421-TIM will be utilized for the procurement of the turn- key aerial bucket truck from ABM Equipment in Hopkins, MN. Price of the truck with contract discount is $179,774.00 as per Versalift/Sourcewell quotation N-23652 dated February 13, 2023. This truck is prebuilt and available for delivery approximately 30 days after a PO is issued. Background / Analysis: The Forestry Division has funding approved in fiscal year 2023 for the purchase of a small aerial lift bucket truck as a fleet increase. This truck will increase efficiency of Forestry operations by allowing a two-crew system to simultaneously work at separate locations on most types of Forestry tasks. The smaller footprint of this truck will also allow for more maneuverability in harder to access locations along trails and natural areas. Additionally, this truck will decrease response time in emergency situations and natural disasters. Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 Resolution No. 23-58 Resolution authorizing the procurement of one (1) new aerial bucket truck. Whereas, a fleet increase for an aerial bucket truck has been approved for the Forestry Division in fiscal year 2023; and Whereas, Sourcewell cooperative contract 110421-TIM will be utilized for the procurement of the aerial bucket truck; and Whereas, the total purchase price of the truck is $179,774.00; and Whereas, the amount exceeds the City Manager's spending authority of $150,000.00, thus requiring City Council approval; and Whereas, funds for this purchase are available in accounts 10530300 and 10530225; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to effectuate the purchase and approve any change orders that may develop. Passed and approved this 7th day of March , 2023 r Approve by Attest: i ' 1��.�.1 j ,. - , ' �Uv�k 2 City Clerk City Attorne s Office - 03/02/2023 It was moved by Dunn and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus x Dunn g Harmsen x Taylor x Teague x Thomas Prepared By:Joe Welter, Sr. Engineer Reviewed By:Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact:$541,552.00 available in the Annual Sewer Main Replacement account, Account #V3101 Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Resolution Item Number: 5.e. March 7, 2023 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the J Street Sanitary Sewer Replacement Project. Executive Summary: This item awards the contract for construction of the J Street Sanitary Sewer Replacement Project. The engineer ’s estimated cost for construction of the project was $550,000 and three responsive/responsible bids were received prior to the February 28, 2023 deadline: Bidder Name City Bid Dave Schmitt Construction Co., Inc. Cedar Rapids, Iowa $541,552.00 All American Concrete, Inc. West Liberty, Iowa $544,345.50 Maxwell Construction, Inc. Iowa City, Iowa $598,506.00 Tschiggfrie Excavating Co. Dubuque, Iowa Non-Responsive Dave Schmitt Construction Co, Inc. of Cedar Rapids, Iowa submitted the lowest responsive, responsible bid and staff recommends awarding the Contract for the J Street Sanitary Sewer Replacement Construction Project to Dave Schmitt Construction Co., Inc. Background / Analysis: The existing sanitary sewer system along J Street has a variety of deficiencies and needs to be replaced, as rehabilitation of the existing pipes is not possible. Approximately 290 linear feet of new eight-inch sewer main will be installed to replace the existing deficient pipe. Sanitary sewer services will be reconnected to the new main. Minor water main improvements will be made along the corridor and sidewalk infill will occur, making a connection between First and Third Avenues. This is particularly important given the proximity of the junior high and recreation center. The areas excavated for sewer and water main installation will be restored with pavement, seeding, or sodding. Prepared by: Joe Welter, Engineering Division, 410 East Washington Street, Iowa City, Iowa 52240 (319) 356-5144 Resolution No. 23-59 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the J Street Sanitary Sewer Replacement Project Whereas, Dave Schmitt Construction Co., Inc. of Cedar Rapids, Iowa, has submitted the lowest responsible bid of $541,552.00 for construction of the above -named project; and Whereas, funds for this project are available in the Annual Sewer Main Replacement, Account Number V3101. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above -named project is hereby awarded to Dave Schmitt Construction Co., Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above -named project. Passed and approved this 7th day of March , 2023 a r Approved by 11 � Attest: City Clerk ! City Atto ey's Office (Hektoen - 03/02/2023) It was moved by Dunn adopted, and upon roll call there were: Ayes: X X X X X X and seconded by Nays: Taylor Absent: Alter Bergus Dunn Harmsen Taylor Teague X Thomas the Resolution be Prepared By:Nicole Davies, Finance Director Reviewed By:Geoff Fruin, City Manager Fiscal Impact:Adopted as part of the FY2023 Revised Budget and 2023- 2027 Capital Improvement Program. Staff Recommendation:Approval Commission Recommendations:N/A Attachments:2023 General Obligation Bonds Project Schedule by Hearing Type.xlsx Iowa City (143) - ECP-1 Fix Date Proceedings 2023A GO BONDS (02162605x7F7E1).docx Item Number: 6.a. March 7, 2023 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $7,610,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for essential corporate purposes) and providing for publication of notice thereof. Executive Summary: There are four resolutions for the formal City Council meeting on March 7th that are setting public hearings regarding the issuance of the 2023 General Obligation Bonds. The hearings are being scheduled for March 21st. Attached is a project schedule by hearing for the 2023 General Obligation Bonds. There are four hearing required for the 2023 general obligation bond issue. Background / Analysis: The City issues bonds every spring to fund the current year ’s capital improvement projects listed in the Five-Year Capital Improvement Program. The City’s bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2023 General Obligation Bond issue have a total combined issuance amount of not to exceed $9,710,000 for projects totaling $9,510,000. The difference between the two amounts is the estimated bond issuance costs. Proj. #Project Name Description Type Essential Purpose General Purpose - Terrill Mill Skate Park General Purpose - Mercer Park Ball Diamonds General Purpose - Roof, BAS, Fire Slab, Flooring, Generator, Festival Stage P3989 American Legion Rd/First Ave Landscaping Project Intall plantings within the American Legion Road and Scott Boulevard and the First Avenue and Scott Boulevard roundabouts as well as street trees along American Legion Road from Scott Boulevard to Taft Avenue. Streets 400,000$ R4359 Kiwanis Park Playground & Shelter Renovation Renovate Nature Play Area and replace shelter at Kiwanis Park. Project also adds concrete paths for increased accessibility and additional opportunities for creek access. Parks 350,000$ R4365 Hickory Hill Park Conklin St Imp & Master Plan Update Replace picinic shelter and restrooms at Conklin Street entrance to Hickory Hill Park. Project also replaces the parking lot and driveway. Project also will include an update to the master plan. Parks 400,000$ R4371 Happy Hollow Playground Replacement Replace playground at Happy Hollow Park. Project also includes new concrete paths for accessibility and improvements to the baseball field. Parks 200,000$ R4375 Hunter's Run Park Playground & Shelter Replace playground at Hunter's Run Park. Project also adds concrete paths for increased accessibility. Parks 300,000$ S3956 Gilbert Street Bridge Replacement Replace the existing Gilbert Street Bridge over Ralston Creek. Project will also include removal and replacement of slope protection, sidewalk, storm sewer, water main, roadway paving and other related work. Streets 3,175,000$ S3984 High Street & Southgate Ave Sidewalk Infill Construct sidewalk along High Street between 1801 High Street and Morningside Drive as well as along Southgate Avenue between 303 and 367 Southgate Avenue. Sidewalks 110,000$ Z4406 Fire Apparatus Replacement Replacment of 3 fire apparatuses.Fire Equipment 1,800,000$ R4387 Willow Creek Trail Replacement Approximately 0.8 miles of 10-foot wide from Benton St to Willow Creek Dr including a spur of the trail connecting to Aber Ave. Trails 700,000$ R4372 Terrell Mill Skate Park Redevelopment Renovation of skatepark and addition of concrete paths for increased accessibility. Project also will include the addition of a bicycle pump track. Enhanced site lighting will also be included. Recreation 700,000$ R4374 Mercer Park Ball Diamond Improvements Implement field playability and spectator enhancements, safety improvements and increased accessibility. Recreation 700,000$ R4381 Event Facility Improvements Renovate Riverside Festival Stage Buildings 300,000$ Y4447 Animal Shelter Standby Generator Provides a natural gas generator at the Animal Shelter which would be able to maintain the environment during a power outage. Buildings 110,000$ Z4410 Fire Station #1 Carpet/Tile Flooring Replacement Replace the carpet and tile flooring throughout Fire Station1.Buildings 85,000$ Z4409 Fire Station #1 Apparatus Bay Slab Reconstruction This project will reconstruct the floor slab in the apparatus bay of Fire Station 1.Buildings 70,000$ Z4412 Fire Station #2 Roof Replacement Design and replace the 2009 patched standing seam metal roof above common area living quarters. Buildings 110,000$ GO Bond 2022 Project Totals 7,435,000$ 700,000$ 700,000$ 675,000$ 9,510,000$ Public Hearing Amount 7,610,000$ 700,000$ 700,000$ 700,000$ 9,710,000$ 2023 General Obligation Bonds Project Schedule by Hearing Type Items to Include on Agenda City of Iowa City, Iowa Not to Exceed $7,610,000 General Obligation Bonds (ECP-1) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chanter 21 and the Local Rules of the City. March 7, 2023 The City Council of the City of Iowa City, State of Iowa, met in rpg„ i ar session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Absent: Thomas Vacant: None I Council Member Dunn introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not To Exceed $7,610,000 General Obligation Bonds of The City of Iowa City, State of Iowa (For Essential Corporate Purposes), and Providing for Publication of Notice Thereof', and moved that the same be adopted. Council Member Taylor seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Nays: None Resolution No. 23-60 Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $7,610,000 General Obligation Bonds of The City of Iowa City, State of Iowa (For Essential Corporate Purposes), And Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $7,610,000, as authorized by Section 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose project(s) as hereinafter described; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the Bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. Now, Therefore, Be It Resolved by The City Council of City of Iowa City, State of Iowa: Section l . That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 2l' day of March, 2023, for the purpose of taking action on the matter of the issuance of not to exceed $7,610,000 General Obligation Bonds, for essential corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the opening, widening, extending, grading and drainage of the right-of- way of streets, highways, avenues, alleys, and public grounds; the construction, reconstruction, and repairing of any street and streetscape improvements, including landscaping and the replacement or planting of trees in public areas, related utility work, traffic control devices, lighting, sidewalks, and the acquisition of real estate for such purposes; equipping the fire department; the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and 3 approaches thereto; and the rehabilitation and improvement of parks already owned, including facilities, equipment and improvements commonly found in city parks. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Subchapter III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 4. The notice of the proposed action to issue bonds shall be in substantially the following form: 4 (To be published between: March 8, 2023 and March 10, 2023) Notice of Meeting of the City Council of The City of Iowa City, State of Iowa, on the Matter of the Proposed Issuance of Not to Exceed $7,610,000 General Obligation Bonds of the City (For Essential Corporate Purposes), and the Hearing on the Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 21st day of March, 2023, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $7,610,000 General Obligation Bonds, for essential corporate purposes, to provide funds to pay the costs of the opening, widening, extending, grading and drainage of the right-of-way of streets, highways, avenues, alleys, and public grounds; the construction, reconstruction, and repairing of any street and streetscape improvements, including landscaping and the replacement or planting of trees in public areas, related utility work, traffic control devices, lighting, sidewalks, and the acquisition of real estate for such purposes; equipping the fire department; the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches thereto; and the rehabilitation and improvement of parks already owned, including facilities, equipment and improvements commonly found in city parks. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this day of , 2023. City Clerk, City of Iowa City, State of Iowa (End of Notice) 5 Passed and Approved this 7th day of March, 2023. l Mayor Attest: City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of March , 2023. "A City Clerk, City of Iowality, State of Iow (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $7,610,000 General Obligation Bonds) (ECP-1) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: a a rclti E) , 2023. WITNESS my official signature this �day of Ma 2023. 0c, ) - City Cler, , "lowa State of Iowa (Seal) 02162605-1\10714-143 CITY CLERK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWA CITY IA 522401826 State of Wisconsin County of Brown, ss.: F(3iedia PRESS -CITIZEN MEDIA PART OFTHE USA TODAY NETWORK This Is not an invoice # of Affidavits' 1 AFFIDAVIT OF PUBLICATION The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in the Iowa City Press Citizen on the issues dated: Ad No. Start Date: Editions Dated: Cost: 0005608441 3/8/23 03/08/2023 $50.61 Copy of Advertisement Exhibit "A" Subscribed and sw to before me by said affiant this 10th day of March, 2023 Notary Public i` %~i? Commission expires KATHLEEN ALLEN Notary Public State of Wisconsin et ing he cte to, on the the rowa, m wmcn mean. Council proposes to fake a action for the issuance 6 exceed $7,610,000 Obligation Bonds, for corporate purposes, to Funds to pay the costs opening, widening, et grodln9 and drainage right-of-wav of streets, h' avenues, alleys, and grounds: the cons reconstruction, and repo any street and str improvements, i landscaping and the rapt or planting of trees it areas, related utility war, control devices, sidewo lks, and the acqui. real estate for such p Paul aping the fire departrr and meeting the oral or n by order of the ,ie Gty of Iowo I, as provided by e Code of Iowa. of March, 2023. Iowa City, Prepared By:Nicole Davies, Finance Director Reviewed By:Geoff Fruin, City Manager Fiscal Impact:Adopted as part of the FY2023 Revised Budget and 2023- 2027 Capital Improvement Program. Staff Recommendation:Approval Commission Recommendations:N/A Attachments:2023 General Obligation Bonds Project Schedule by Hearing Type.xlsx Iowa City (143) - GCP-2 Fix Date Proceedings 2023A GO BONDS (02162620x7F7E1).docx Item Number: 6.b. March 7, 2023 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Executive Summary: There are four resolutions for the formal City Council meeting on March 7th that are setting public hearings regarding the issuance of the 2023 General Obligation Bonds. The hearings are being scheduled for March 21st. Attached is a project schedule by hearing for the 2023 General Obligation Bonds. There are four hearing required for the 2023 general obligation bond issue. Background / Analysis: The City issues bonds every spring to fund the current year ’s capital improvement projects listed in the Five-Year Capital Improvement Program. The City’s bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2023 General Obligation Bond issue have a total combined issuance amount of not to exceed $9,710,000 for projects totaling $9,510,000. The difference between the two amounts is the estimated bond issuance costs. Proj. #Project Name Description Type Essential Purpose General Purpose - Terrill Mill Skate Park General Purpose - Mercer Park Ball Diamonds General Purpose - Roof, BAS, Fire Slab, Flooring, Generator, Festival Stage P3989 American Legion Rd/First Ave Landscaping Project Intall plantings within the American Legion Road and Scott Boulevard and the First Avenue and Scott Boulevard roundabouts as well as street trees along American Legion Road from Scott Boulevard to Taft Avenue. Streets 400,000$ R4359 Kiwanis Park Playground & Shelter Renovation Renovate Nature Play Area and replace shelter at Kiwanis Park. Project also adds concrete paths for increased accessibility and additional opportunities for creek access. Parks 350,000$ R4365 Hickory Hill Park Conklin St Imp & Master Plan Update Replace picinic shelter and restrooms at Conklin Street entrance to Hickory Hill Park. Project also replaces the parking lot and driveway. Project also will include an update to the master plan. Parks 400,000$ R4371 Happy Hollow Playground Replacement Replace playground at Happy Hollow Park. Project also includes new concrete paths for accessibility and improvements to the baseball field. Parks 200,000$ R4375 Hunter's Run Park Playground & Shelter Replace playground at Hunter's Run Park. Project also adds concrete paths for increased accessibility. Parks 300,000$ S3956 Gilbert Street Bridge Replacement Replace the existing Gilbert Street Bridge over Ralston Creek. Project will also include removal and replacement of slope protection, sidewalk, storm sewer, water main, roadway paving and other related work. Streets 3,175,000$ S3984 High Street & Southgate Ave Sidewalk Infill Construct sidewalk along High Street between 1801 High Street and Morningside Drive as well as along Southgate Avenue between 303 and 367 Southgate Avenue. Sidewalks 110,000$ Z4406 Fire Apparatus Replacement Replacment of 3 fire apparatuses.Fire Equipment 1,800,000$ R4387 Willow Creek Trail Replacement Approximately 0.8 miles of 10-foot wide from Benton St to Willow Creek Dr including a spur of the trail connecting to Aber Ave. Trails 700,000$ R4372 Terrell Mill Skate Park Redevelopment Renovation of skatepark and addition of concrete paths for increased accessibility. Project also will include the addition of a bicycle pump track. Enhanced site lighting will also be included. Recreation 700,000$ R4374 Mercer Park Ball Diamond Improvements Implement field playability and spectator enhancements, safety improvements and increased accessibility. Recreation 700,000$ R4381 Event Facility Improvements Renovate Riverside Festival Stage Buildings 300,000$ Y4447 Animal Shelter Standby Generator Provides a natural gas generator at the Animal Shelter which would be able to maintain the environment during a power outage. Buildings 110,000$ Z4410 Fire Station #1 Carpet/Tile Flooring Replacement Replace the carpet and tile flooring throughout Fire Station1.Buildings 85,000$ Z4409 Fire Station #1 Apparatus Bay Slab Reconstruction This project will reconstruct the floor slab in the apparatus bay of Fire Station 1.Buildings 70,000$ Z4412 Fire Station #2 Roof Replacement Design and replace the 2009 patched standing seam metal roof above common area living quarters. Buildings 110,000$ GO Bond 2022 Project Totals 7,435,000$ 700,000$ 700,000$ 675,000$ 9,510,000$ Public Hearing Amount 7,610,000$ 700,000$ 700,000$ 700,000$ 9,710,000$ 2023 General Obligation Bonds Project Schedule by Hearing Type �, J Items to Include on Agenda City of Iowa City, Iowa Not to Exceed $700,000 General Obligation Bonds (GCP-2) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. March 7, 2023 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Absent: Thomas Vacant: None Council Member Dunn introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing For Publication of Notice Thereof', and moved that the same be adopted. Council Member Taylor seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Nays: None Resolution No. 23-61 Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and Whereas, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. k] Now, Therefore, Be It Resolved By the City Council of City of Iowa City, State of Iowa: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 2 1 " day of March, 2023, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition, reconstruction, redevelopment and equipping of the Terrell Mill Skate Park and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 2 (To be published between: March 8, 2023 and March 10, 2023) Notice of Meeting of the City Council of The City of Iowa City, State of Iowa, on the Matter of The Proposed Issuance of Not To Exceed $700,000 General Obligation Bonds of the City (For General Corporate Purposes), And The Hearing On The Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 2 1 " day of March, 2023, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, reconstruction, redevelopment and equipping of the Terrell Mill Skate Park. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of , 2023. City Clerk, City of Iowa City, State of Iowa (End of Notice) 61 Passed and Approved this 7`h day of March, 2023. Attest: City berk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 7 th day of March 2023. City berk, City of'I t City, State of Io a (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $700,000 General Obligation Bonds) (GCP-2) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: 0 rc 8 , 2023. WITNESS my official signature this I &A day of COCL ►r'�1/l , 2023. City C erk, City of Iowa Ci , State of Iowa (Seal) 02162620-1\10714-143 CITY CLERK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWA CITY IA 522401825 State of Wisconsin County of Brown, ss.: P( iedia PRESS -CITIZEN MEDIA PARTOFTHE USA TODAY NETWORK This is not an invoice # of Affidavits: 1 AFFIDAVIT OF PUBLICATION The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in the Iowa City Press Citizen on the issues dated: Ad No. Start Date: Editions Dated: Cost: 0005608449 3/8/23 03/08/2023 $44.23 Copy of Advertisement Exhibit "A" Subscribed ands to efore me by said affiant this 10th day of March. 2023 KAIHLEEN ALLEN Notary public State of Wisconsin G� li Notary Public Commission expires of of the exceed $700,000 General Obligation Bonds, for generol corporate purposes, bearing interest at a rate of not to exceed nine t9) Per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, me before the date of the a Petition. asking that 'Ion of issuing such Bonds tied to the lovai voters of may be filed with the the City In the manner by Section 362.4 of the Iowa, Pursuant to the s of Section 384. 26 of the 0w0. bove meeting the Council ceive oral or written s from ony resident or owner of the City 10 the t toe. After all abiections been received and d, the Council will at the or at any adiournment take addittonol action for ace of the Bonds or will the Proposal to issue said by order of the City of Iowa Iowa City. Prepared By:Nicole Davies, Finance Director Reviewed By:Geoff Fruin, City Manager Fiscal Impact:Adopted as part of the FY2023 Revised Budget and 2023- 2027 Capital Improvement Program. Staff Recommendation:Approval Commission Recommendations:N/A Attachments:2023 General Obligation Bonds Project Schedule by Hearing Type.xlsx Iowa City (143) - GCP-3 Fix Date Proceedings 2023A GO BONDS (02162716x7F7E1).docx Item Number: 6.c. March 7, 2023 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Executive Summary: There are four resolutions for the formal City Council meeting on March 7th that are setting public hearings regarding the issuance of the 2023 General Obligation Bonds. The hearings are being scheduled for March 21st. Attached is a project schedule by hearing for the 2023 General Obligation Bonds. There are four hearing required for the 2023 general obligation bond issue. Background / Analysis: The City issues bonds every spring to fund the current year ’s capital improvement projects listed in the Five-Year Capital Improvement Program. The City’s bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2023 General Obligation Bond issue have a total combined issuance amount of not to exceed $9,710,000 for projects totaling $9,510,000. The difference between the two amounts is the estimated bond issuance costs. Proj. #Project Name Description Type Essential Purpose General Purpose - Terrill Mill Skate Park General Purpose - Mercer Park Ball Diamonds General Purpose - Roof, BAS, Fire Slab, Flooring, Generator, Festival Stage P3989 American Legion Rd/First Ave Landscaping Project Intall plantings within the American Legion Road and Scott Boulevard and the First Avenue and Scott Boulevard roundabouts as well as street trees along American Legion Road from Scott Boulevard to Taft Avenue. Streets 400,000$ R4359 Kiwanis Park Playground & Shelter Renovation Renovate Nature Play Area and replace shelter at Kiwanis Park. Project also adds concrete paths for increased accessibility and additional opportunities for creek access. Parks 350,000$ R4365 Hickory Hill Park Conklin St Imp & Master Plan Update Replace picinic shelter and restrooms at Conklin Street entrance to Hickory Hill Park. Project also replaces the parking lot and driveway. Project also will include an update to the master plan. Parks 400,000$ R4371 Happy Hollow Playground Replacement Replace playground at Happy Hollow Park. Project also includes new concrete paths for accessibility and improvements to the baseball field. Parks 200,000$ R4375 Hunter's Run Park Playground & Shelter Replace playground at Hunter's Run Park. Project also adds concrete paths for increased accessibility. Parks 300,000$ S3956 Gilbert Street Bridge Replacement Replace the existing Gilbert Street Bridge over Ralston Creek. Project will also include removal and replacement of slope protection, sidewalk, storm sewer, water main, roadway paving and other related work. Streets 3,175,000$ S3984 High Street & Southgate Ave Sidewalk Infill Construct sidewalk along High Street between 1801 High Street and Morningside Drive as well as along Southgate Avenue between 303 and 367 Southgate Avenue. Sidewalks 110,000$ Z4406 Fire Apparatus Replacement Replacment of 3 fire apparatuses.Fire Equipment 1,800,000$ R4387 Willow Creek Trail Replacement Approximately 0.8 miles of 10-foot wide from Benton St to Willow Creek Dr including a spur of the trail connecting to Aber Ave. Trails 700,000$ R4372 Terrell Mill Skate Park Redevelopment Renovation of skatepark and addition of concrete paths for increased accessibility. Project also will include the addition of a bicycle pump track. Enhanced site lighting will also be included. Recreation 700,000$ R4374 Mercer Park Ball Diamond Improvements Implement field playability and spectator enhancements, safety improvements and increased accessibility. Recreation 700,000$ R4381 Event Facility Improvements Renovate Riverside Festival Stage Buildings 300,000$ Y4447 Animal Shelter Standby Generator Provides a natural gas generator at the Animal Shelter which would be able to maintain the environment during a power outage. Buildings 110,000$ Z4410 Fire Station #1 Carpet/Tile Flooring Replacement Replace the carpet and tile flooring throughout Fire Station1.Buildings 85,000$ Z4409 Fire Station #1 Apparatus Bay Slab Reconstruction This project will reconstruct the floor slab in the apparatus bay of Fire Station 1.Buildings 70,000$ Z4412 Fire Station #2 Roof Replacement Design and replace the 2009 patched standing seam metal roof above common area living quarters. Buildings 110,000$ GO Bond 2022 Project Totals 7,435,000$ 700,000$ 700,000$ 675,000$ 9,510,000$ Public Hearing Amount 7,610,000$ 700,000$ 700,000$ 700,000$ 9,710,000$ 2023 General Obligation Bonds Project Schedule by Hearing Type Items to Include on Agenda City of Iowa City, Iowa Not to Exceed $700,000 General Obligation Bonds (GCP-3) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. March 7, 2023 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Absent: Thomas Vacant: None Council Member Dunn introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing For Publication of Notice Thereof', and moved that the same be adopted. Council Member Taylor seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Nays: None Resolution No. 23-62 Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and Whereas, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. 3 Now, Therefore, Be It Resolved By the City Council of City of Iowa City, State of Iowa: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 21` day of March, 2023, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition, reconstruction, improvement and equipping of the Mercer Park Ball Diamond and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: n (To be published between: March 8, 2023 and March 10, 2023) Notice of Meeting of the City Council of The City of Iowa City, State of Iowa, on the Matter of The Proposed Issuance of Not To Exceed $700,000 General Obligation Bonds of the City (For General Corporate Purposes), And The Hearing On The Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 2 1 " day of March, 2023, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, reconstruction, improvement and equipping of the Mercer Park Ball Diamond. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of , 2023. City Clerk, City of Iowa City, State of Iowa (End of Notice) 5 Passed and Approved this 7ch day of March, 2023. Ma or Attest: 4. City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 7 th day o March , 2023. City Clerk, City of Iowa ity, State of Iowa (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $700,000 General Obligation Bonds) (GCP-3) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: O(ICL rc.i,�_ 6 , 2023. WITNESS my official signature this l (` , day of rn Ck r C�A_ , 2023. - a,--N City Clerk, City of Iowa CTY, State of Iowa (Seal) 02162716-1\10714-143 CITY CLERK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWA CITY IA 522401825 State of Wisconsin County of Brown, ss.: iedia P( PRESS -CITIZEN MEDIA PARTOF THE USA TODAY NETWORK This is not an invoice S of Affidavits 1 AFFIDAVIT OF PUBLICATION The undersigned; being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in the Iowa City Press Citizen on the issues dated: Ad No. Start Date: Editions Dated: Cost: 0005608454 3/8/23 03/08/2023 $44.23 Copy of Advertisement Exhibit "A" Subsc rf ed and s n to before me by said affiant this 1 Oth day of March, 2023 KATHLEEN ALLEN Notary Public State of Wisconsin Notary Public Commission expires Meeling of the City The Cily of Iowa City, wo, on the Matter of ed Issuance of Not To 9700.000 General Bonds at the City (For ,Parate F rposes), And ig On the Issuance Council praigse9 tc take additional action for the Issuance of not to exceed $790,000 General Obligation Bonds, or general corporate purposes, bearing Interest at a rote of not to exceed nine t9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition. reconstruction, improvement and eqquippingp of the Mercer Park Boll Otamand. At any time before file date of the the Ciiy In the manner by Section 362.E of the Iowa, pursuant to the �s of Section 364. 26 of the owa. bove meeting the Council !cetve oral or written s from any resident or zg�wer of the City to the 3 After ail obieclions been received no !it, the Council will at the or at any adiournmenf take additional action fqr mce of the Bonds or will the proposal to issue said ce is given by order of the nch of the City of Iowa to of Iowa, as provided by 34.26 of the Code of Iowa. s 71h Qay of March, 2023. "rueh mg k, City of Iowa city, Prepared By:Nicole Davies, Finance Director Reviewed By:Geoff Fruin, City Manager Fiscal Impact:Adopted as part of the FY2023 Revised Budget and 2023- 2027 Capital Improvement Program. Staff Recommendation:Approval Commission Recommendations:N/A Attachments:2023 General Obligation Bonds Project Schedule by Hearing Type.xlsx Iowa City (143) - GCP-4 Fix Date Proceedings 2023A GO BONDS (02162724x7F7E1).docx Item Number: 6.d. March 7, 2023 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Executive Summary: There are four resolutions for the formal City Council meeting on March 7th that are setting public hearings regarding the issuance of the 2023 General Obligation Bonds. The hearings are being scheduled for March 21st. Attached is a project schedule by hearing for the 2023 General Obligation Bonds. There are four hearing required for the 2023 general obligation bond issue. Background / Analysis: The City issues bonds every spring to fund the current year ’s capital improvement projects listed in the Five-Year Capital Improvement Program. The City’s bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2023 General Obligation Bond issue have a total combined issuance amount of not to exceed $9,710,000 for projects totaling $9,510,000. The difference between the two amounts is the estimated bond issuance costs. Proj. #Project Name Description Type Essential Purpose General Purpose - Terrill Mill Skate Park General Purpose - Mercer Park Ball Diamonds General Purpose - Roof, BAS, Fire Slab, Flooring, Generator, Festival Stage P3989 American Legion Rd/First Ave Landscaping Project Intall plantings within the American Legion Road and Scott Boulevard and the First Avenue and Scott Boulevard roundabouts as well as street trees along American Legion Road from Scott Boulevard to Taft Avenue. Streets 400,000$ R4359 Kiwanis Park Playground & Shelter Renovation Renovate Nature Play Area and replace shelter at Kiwanis Park. Project also adds concrete paths for increased accessibility and additional opportunities for creek access. Parks 350,000$ R4365 Hickory Hill Park Conklin St Imp & Master Plan Update Replace picinic shelter and restrooms at Conklin Street entrance to Hickory Hill Park. Project also replaces the parking lot and driveway. Project also will include an update to the master plan. Parks 400,000$ R4371 Happy Hollow Playground Replacement Replace playground at Happy Hollow Park. Project also includes new concrete paths for accessibility and improvements to the baseball field. Parks 200,000$ R4375 Hunter's Run Park Playground & Shelter Replace playground at Hunter's Run Park. Project also adds concrete paths for increased accessibility. Parks 300,000$ S3956 Gilbert Street Bridge Replacement Replace the existing Gilbert Street Bridge over Ralston Creek. Project will also include removal and replacement of slope protection, sidewalk, storm sewer, water main, roadway paving and other related work. Streets 3,175,000$ S3984 High Street & Southgate Ave Sidewalk Infill Construct sidewalk along High Street between 1801 High Street and Morningside Drive as well as along Southgate Avenue between 303 and 367 Southgate Avenue. Sidewalks 110,000$ Z4406 Fire Apparatus Replacement Replacment of 3 fire apparatuses.Fire Equipment 1,800,000$ R4387 Willow Creek Trail Replacement Approximately 0.8 miles of 10-foot wide from Benton St to Willow Creek Dr including a spur of the trail connecting to Aber Ave. Trails 700,000$ R4372 Terrell Mill Skate Park Redevelopment Renovation of skatepark and addition of concrete paths for increased accessibility. Project also will include the addition of a bicycle pump track. Enhanced site lighting will also be included. Recreation 700,000$ R4374 Mercer Park Ball Diamond Improvements Implement field playability and spectator enhancements, safety improvements and increased accessibility. Recreation 700,000$ R4381 Event Facility Improvements Renovate Riverside Festival Stage Buildings 300,000$ Y4447 Animal Shelter Standby Generator Provides a natural gas generator at the Animal Shelter which would be able to maintain the environment during a power outage. Buildings 110,000$ Z4410 Fire Station #1 Carpet/Tile Flooring Replacement Replace the carpet and tile flooring throughout Fire Station1.Buildings 85,000$ Z4409 Fire Station #1 Apparatus Bay Slab Reconstruction This project will reconstruct the floor slab in the apparatus bay of Fire Station 1.Buildings 70,000$ Z4412 Fire Station #2 Roof Replacement Design and replace the 2009 patched standing seam metal roof above common area living quarters. Buildings 110,000$ GO Bond 2022 Project Totals 7,435,000$ 700,000$ 700,000$ 675,000$ 9,510,000$ Public Hearing Amount 7,610,000$ 700,000$ 700,000$ 700,000$ 9,710,000$ 2023 General Obligation Bonds Project Schedule by Hearing Type Items to Include on Agenda City of Iowa City, Iowa Not to Exceed $700,000 General Obligation Bonds (GCP-4) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. March 7, 2023 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Absent: Thomas Vacant: None 2 Council Member Dunn introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing For Publication of Notice Thereof', and moved that the same be adopted. Council Member Taylor seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Dunn, Harmsen, Taylor, Teague Nays: NnnP Resolution No. 23-63 Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and Whereas, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. 3 Now, Therefore, Be It Resolved By the City Council of City of Iowa City, State of Iowa: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 21 s` day of March, 2023, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition, installation, improving and equipping of city facilities and buildings, including the animal shelter, fire stations, and Riverside Festival Stage and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 4 (To be published between: March 8, 2023 and March 10, 2023) Notice of Meeting of the City Council of The City of Iowa City, State of Iowa, on the Matter of The Proposed Issuance of Not To Exceed $700,000 General Obligation Bonds of the City (For General Corporate Purposes), And The Hearing On The Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 2Is' day of March, 2023, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay costs of the acquisition, installation, improving and equipping of city facilities and buildings, including the animal shelter, fire stations, and Riverside Festival Stage. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of 52023. City Clerk, City of Iowa City, State of Iowa (End of Notice) Passed and Approved this 7ch day of March, 2023. Mayor Attest: City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this nth day of March , 2023. � t CAJ --, , J_L City Clerk, City of I a City, State of o a (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $700,000 General Obligation Bonds) (GCP-4) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: f A/Act r c-.,_ 6 , 2023. WITNESS my official signature this ) p-+-k day of Y_VLa r C-T-) , 2023. City C erk, City of Iowa Tity, State of Iowa (Seal) 02162724-1\10714-143 CITY CLERK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWA CITY IA 522401825 State of Wisconsin County of Brown, ss.: iedia P( PRESS -CITIZEN MEDIA PART OF THE t1SA TODAY NETWORK This is not an invoice f1 of Affidavits 1 AFFIDAVIT OF PUBLICATION The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in the Iowa City Press Citizen on the issues dated: Ad No. Start Date: Editions Dated: Cost: 0005608416 3/8/23 03/08/2023 $45.39 Copy of Advertisement Exhibit "A" Subsc a and Frn to before a by said affiant this 10th day of March. 2023 Notary Public Commission expires EKATHLEEN ALLEN Notary Public State of Wisconsin 6LV4 of the of lawn the Mat r a per to City In the manner Section 362.4 of the Na, pursuant to the Section 384.26 of the meeting the Caaocll ,e oral or written �om any resident or ler of the City to the . After all oblections n received and he Council will at the at ariv odfournment additional action for of the Bonds or will proposal to Issue said given by order of the of the City of Iowa Iowa. as provided by of the Code of Iwo. hlf ay of March, 2023 Ity of Iowa city, Prepared By:Ben Clark, Sr. Engineer Reviewed By:Kumi Morris, Facilities Manager Juli Seydell Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact:$305,000 available in the Annual Recreation Center Improvements account #R4330 and the Recreation Center Improvements account #R4351 Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Resolution Item Number: 6.e. March 7, 2023 Resolution setting a public hearing on March 21, 2023 on project manual and estimate of cost for the construction of the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Executive Summary: This agenda item begins the bidding process for the construction of the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project. Background / Analysis: The original pavement and exterior lighting at the entrance of Mercer Park Aquatic Center and Scanlon Gym was installed in 1988 and are near the end of their useful lifecycles. Additionally, there are deficiencies within parking and drop-off areas and accessible routes that need to be brought into compliance with the Americans with Disabilities Act (ADA). This project will include signage and the replacement of a limited amount of existing driveway, parking, sidewalk and entrance pavement to bring the parking and accessible routes into compliance with the ADA. The existing metal-halide exterior lighting fixtures will also be replaced with energy efficient LED lighting. Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5436 Resolution No. 23-64 Resolution setting a public hearing on March 21, 2023 on project manual and estimate of cost for the construction of the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Recreation Center Improvements account # R4351. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above -mentioned project is to be held on the 215t day of March, 2023, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 7th day of March 2023 M J Approved by Attest: CG . City 6erk `' ( City Attor y's Office (Liz Craig - 03/02/2023) It was moved by Dunn and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter X Bergus X Dunn X Harmsen X Taylor X Teague x Thomas Prepared By:Erika Kubly, Neighborhood Services Coordinator Reviewed By:Tracy Hightshoe, Neighborhood and Development Services Director Geoff Fruin, City Manager Fiscal Impact:City funds were budgeted at $35,000 for rehabilitation expenses, and up to $25,000 in federal HOME funds will be used for buyer down payment assistance. There will be no impact on the general fund for ongoing operational expenses. Staff Recommendation:Approval Commission Recommendations:N/A Attachments:2021 Taylor Flyer.pdf Resolution Item Number: 9.a. March 7, 2023 Resolution authorizing conveyance of a single-family home located at 2021 Taylor Drive. Executive Summary: As required by state law, City Council must hold a public hearing to consider a resolution authorizing the conveyance of 2021 Taylor Drive as part of the South District Program. This will be the fifth home sold under the program. Background / Analysis: The City acquired the duplex at 2021-2023 Taylor Drive in 2021 for $150,000 ($75,000 per unit) and converted the units into condominiums. The City budgeted $35,000 to rehabilitate the property in order to sell to an income eligible homebuyer. Prior to the City's purchase, the property sustained substantial fire damage. A complete renovation of the interior was necessary, along with new siding and updated electrical. Neighborhood Services partnered with Climate Action on this renovation to provide energy efficient improvements including the installation of solar panels, added insulation, upgraded HVAC to an air source heat pump, Energy Star rated appliances, new windows and doors, long life-cycle flooring, additional landscaping and tree planting. The renovation efforts also benefitted from community partnerships. The student build partnership provided local high school students the opportunity to gain construction skills while contributing their labor to the project. The students, under the guidance of Iowa City school teachers and members of the Greater Iowa City Area Home Builders Association, assisted with building a storage shed, siding the property and other interior projects. The Home Improvement Confidence Course for Women sponsored by Kirkwood Community College and the Greater Iowa City Area Home Builders Association provided an opportunity for local women to work on projects related to flooring and finish carpentry. The City will sell the home for $155,000, which is the cost the City invested in the home including purchase price, rehabilitation funds, and carrying costs (utilities, taxes, etc.). Of the $155,000, there will be a conditional mortgage of $35,000 on the property that will be forgiven over 10 years. No repayment is necessary unless the owner sells the property. In addition, the City will provide HOME down payment assistance on the remaining amount to finance. Based on the preliminary underwriting for the proposed homebuyer, the HOME down payment assistance is estimated at $25,000. This is provided as a conditional mortgage and forgiven after 10 years. If the owner sells the home within 10 years, the net proceeds of the sale are shared between the City and the buyer, up to the HOME amount provided. The buyer will finance the remaining amount, estimated at $95,000, through their lender. The home features two bedrooms and one bathroom on the main floor with additional living space in the basement. The buyer is a first time homebuyer and has completed a homeowner education course and counseling through Horizons. In addition, the buyer will grant the City a mortgage securing an agreement the home must be owner-occupied for 30 years. 2021 Taylor Drive 2 bedroom home For Sale $155,000 Estimated monthly housing payment is $900-$950 per month if homebuyer qualifies for all City financial assistance, including up to $25,000 in down payment assistance. Home must be owner-occupied. This home is for sale as part of the South District Homeownership Program. Preference is provided to residents living in the South District neighborhood. For more info and how to apply, visit www.icgov.org/southdistrict Recent Upgrades: Granite countertops Luxury vinyl plank flooring New roof and doors New windows and lighting High efficiency appliances New furnace, A/C, & water heater Prepared by: Susan Dulek, First Asst. City Att'y, 410 E. Washington St., Iowa City, IA 52240(319)356-5030 RESOLUTION NO. 23-65 Resolution authorizing conveyance of a single-family home located at 2021 Taylor Drive. Whereas, the South District Home Investment Partnership Program is an effort by the City to encourage home ownership and reinvestment in designated neighborhoods; and Whereas, the City purchases residential properties, rehabilitates them, and then sells them to income -eligible buyers; and Whereas, the City purchased a duplex at 2021-2023 Taylor Drive, rehabilitated it, and converted it to a 2-unit condominium; and Whereas, the City has received an offer to purchase 2021 Taylor Drive for the principal sum of $155,000; and Whereas, this sale would provide affordable owner -occupied housing; and Whereas, on February 21, 2023, the City Council adopted a Resolution proposing to convey its interest in 2021 Taylor Drive, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and Whereas, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 2021 Taylor Drive, Iowa City, Iowa for the sum of $155,000. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. It was moved by Taylor and seconded by Alter the Resolution be adopted, and upon roll call there were: Resolution No. 23-65 Page 2 AYES: NAYS: ABSENT: X Alter X Bergus x Dunn x Harmsen x Taylor Teague x Thomas Passed and approved this 7th day of March Kk —U -e-- yor Attest: City Clerk Approved by/ G City Attor ey's Office (Sue Dulek - 03/01 /2023) 2023. Prepared By:Joe Welter, Sr. Engineer Reviewed By:Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact:$3,475,000 available in the Rohret South Sewer Project, Account # V3155 Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Rohret Sewer - Location Map.pdf Resolution Item Number: 9.b. March 7, 2023 Resolution approving project manual and estimate of cost for the construction of the Rohret South Trunk Sanitary Sewer Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Executive Summary: The proposed 30-inch trunk sanitary sewer main will extend from the Willow Creek Interceptor along Abbey Lane to the west side of Highway 218 and will serve future City growth. Background / Analysis: The proposed trunk sanitary sewer will connect future development on the west side of Highway 218 to the City’s sanitary sewer collection system and allow development of the properties west of the highway and south of Rohret Road. The proposed trunk sanitary sewer will be installed under Abbey Lane and part of Rushmore Drive, and cross under Mormon Trek Boulevard and Highway 218. Abbey Lane will be reconstructed with reconnected private sanitary sewer services, street pavement, driveway aprons, sidewalks, curb ramps, other public utilities, and seeding or sodding as needed to accommodate the installation of the new sewer main. Rushmore Drive and adjacent impacted areas will be reconstructed with new street pavement, curb ramps, and seeding or sodding. Project Timeline: Bid Letting Date: March 28, 2023 Contract Award Council Meeting Date: April 4, 2023 Construction Dates: Spring 2023 – Spring 2024 0 1--PROJECT LOCATIONROHRET SOUTH TRUNK SANITARY SEWERDIVISION ENGINEERING DATE: DESIGN: DRAWN: H SCALE: V SCALE: OCT 2022 JBW JBW 1"=400' NONE 400' ROHRET ROAD US H IGHWAY 2 1 8 / 2 7 MORMON TREKBLVD. go "t�on��ll City Council Supplemental Meeting Packet CITY OF IOWA CITY March 7, 2023 Information submitted between distribution of the supplemental packet on Monday and 3:00pm on Tuesday. Late Handout(s): _ Item 9.b Rohret South Trunk Sanitary Sewer- See correspondence from Kyle Vogel ~� March 7,2023 City of Iowa City 1 Kellie Fruehlin From: Kyle S.C. Vogel <kscvogel@gmail.com> Late Handouts Distributed Sent: Tuesday, March 7, 2023 10:04 AM To: *City Council; Kellie Fruehling; Geoff Fruin Cc: Bruce Teague; Pauline Taylor _ -7 _ 2- Subject: Subject: RE: Rohret South Trunk Sanitary Sewer (Date) RISK **This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments.** Dear Mayor, Council, and City Manager: I am writing as a homeowner and resident in District A, at 2115 Abbey Lane. My plan was to beat the Council meeting this evening to speak during the public comments section, however, my son has his first track meet of the year at the UNI Dome this afternoon, so I am not sure if I will be able to make it back in time to give my comments in person. As you are aware from other correspondence provided to Council last month by our neighbor Kevin Watkins, many of us who live along Abbey Lane east of Mormon Trek(at least 20 of the 28 homes affected), are extremely unhappy about the recent changes in November/December made to the Rohret South Trunk Sanitary Sewer plan to include narrowing the width of our street from its current width of 36 feet down to 28 feet. This narrowing seems to be a cost saving measure included to save up to possibly$100,000,which is less than 4%of the total estimated project cost. However, what hasn't seemed to have been discussed, is that all these potential cost savings will result in true and actual increased costs to each homeowner along the road. The expansion of 4 feet of right away, including additional driveway extensions, new crosswalks added at street corners,and additional lawn, means that all future costs of upkeep for these right of way extensions fall on the homeowner. Concrete repairs, lawn mowing, trimming, pest control(moles especially), leaf cleanup,weed control,fertilizer,snow shoveling, and ice melt applications are all costs being pushed directly to the homeowners both immediately upon completion of narrowing the street and into the future under the current Right of Way maintenance ordinances requiring adjoining homeowners to cover this maintenance. Additionally, as previously mentioned,those of us closest to Kiwanis Park at the end of our street, are extremely concerned about how this will affect the parking along our road. During Spring, Summer,and early Fall,we see anywhere from half a dozen to 2 dozen cars that park along Abbey Lane at any given time. This is similar to how Teg Drive is used on the other side of Kiwanis and Teg(which is another street that is 36 feet wide). Although we appreciate the recent additional change to the plan to not narrow the street from Burry Drive to the end of the street,that only allows for less than 6 cars (including residents)to park there in that small existing width part of the street. In the end, we (myself and my neighbors who signed the letter presented to Council last month)are asking City Council to move forward with the necessary Sewer upgrades, as originally presented to our neighborhood last July, without any changes to the existing street width or layout. This was the plan we all got behind in the beginning, meeting with City and Vendor staff on site at our homes; agreeing to tree work; agreeing to the addition of new sidewalk and crosswalk areas ... but, it is not the plan that is in front of Council tonight. Thank you for your time and for all you do for our City. Sincerely, Kyle S.C. Vogel i 2115 Abbey Lane, Iowa City, IA 52246 Prepared by: Joe Welter, Engineering Division, 410 E. Washington Street, Iowa City, Iowa 52240, (319) 356-5144 Resolution No. 23-66 Resolution approving project manual and estimate of cost for the construction of the Rohret South Trunk Sanitary Sewer Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Rohret South Sewer Project, Account Number V3155. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The project manual and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above -named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 28t' day of March, 2023. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 4' day of April, 2023, or at a special meeting called for that purpose. Passed and approved this 7 th day of March 2023 M' r,- Approved by Attest: City Clerk �^ City Attorn 's ice (Hektoen - 02/27/2023) Resolution No. 23-66 Page 2 It was moved by xarmsen and seconded by Bergtis the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Dunn _ Harmsen x Taylor x Teague x Thomas Prepared By:Tyler Olson, Civil Engineer Reviewed By:Juli Seydell Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact:$720,500, available in the Willow Creek Trail Replacement account #R4387 Staff Recommendation:Approval Commission Recommendations:N/A Attachments:Location Map Resolution Item Number: 9.c. March 7, 2023 Resolution approving project manual and estimate of cost for the construction of the Willow Creek Trail Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Executive Summary: The Project generally includes the replacement of existing trail in Willow Creek and Kiwanis parks, from Benton Street to Willow Creek Drive. Background / Analysis: The Project will replace approximately 0.9 miles of the Willow Creek Trail from Benton Street to Willow Creek Drive, including a spur of the trail connecting to Aber Ave and several connecting sidewalks and curb ramps. The replacement trail would remain in nearly the same location as the existing trail and would be constructed of PCC pavement. Construction is anticipated to begin in the spring of 2023, with completion in the fall. Project Timeline: Bid Letting Date: March 28, 2023 Contract Award Council Meeting Date: April 4, 2023 Construction Dates: Spring 2023 – Fall 2023 Johnson County Johnson County GIS Web Printing Printed: 11/22/2022 The information presented herein is intended to be an accurate representation of existing records. Johnson County assumes no liability for errors or omissions. Users relying on this information do so at their own risk. .0 0.07 0.15 mi 1 inch = 586 feetLocation Map Prepared by: Tyler Olson, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5416 Resolution No. 23-67 Resolution approving project manual and estimate of cost for the construction of the Willow Creek Trail Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above - named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Capital Projects Fund account #R4387. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 28th day of March, 2023. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 4th day of April, 2023, or at a special meeting called for that purpose. Passed and approved this 7 th day of March , 2023. r T Approved by Attest: i City tlerk City Attorn s Office (Sara Hektoen - 02/27/2023) Resolution No. 23-67 Page 2 It was moved by Dunn and seconded by Ta3zlar the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Dunn x Harmsen x Taylor x Teague x Thomas Prepared By:Andrew Dunn, City Councilor Reviewed By:Geoff Fruin, City Manager Fiscal Impact:None Staff Recommendation:No recommendation Commission Recommendations:N/A Attachments:Resolution Item Number: 9.e. March 7, 2023 Resolution in continued support of Ukrainian sovereignty, one year following the illegal and immoral invasion of Ukraine by the Russian military; calling for the immediate withdrawal of Russian forces and for peace in Ukrainian sovereign territory. Executive Summary: This resolution was drafted by Councilor Dunn in consultation with members of the City Council and expresses continued and clear support for Ukraine and its leaders one year following the illegal invasion and annexation of Ukraine and its people. Prepared by: Geoff Fruin, City Manager, 410 E Washington St., Iowa City, IA 52240 Resolution No. 23-68 Resolution in continued support of Ukrainian sovereignty, one year following the illegal and immoral invasion of Ukraine by the Russian military; calling for the immediate withdrawal of Russian forces and for peace in Ukrainian sovereign territory. Whereas, on February 24th, 2022, one year ago, the Russian Federation launched a heinous and illegal invasion of the sovereign state of Ukraine; and Whereas, the forced illegal annexation of the sovereign territories of Ukraine by Russia has deliberately demolished civilian life and critical infrastructure, creating devastating and lasting impacts on civilians that represent dire human rights violations and crimes against humanity, including genocide, that must be halted immediately; and Whereas, the international community continues to condemn and rebuke the deplorable actions of the Russian military; and Whereas, Iowa City is a proud member of the global community, a UNESCO City of Literature, with rich connections around the world through our immigrant communities, international students, and professors at the University of Iowa; and Whereas, Iowa City has come together to grieve and mourn the loss of innocent human lives; and Whereas, on March 22nd, 2022, the City of Iowa City acted in solidarity with the Ukrainian people by passing Resolution 22-80, a "Resolution in support of the Ukrainian leaders and people as they defend against Russia's immoral and illegal massive military attack on the sovereign nation of Ukraine"; and Whereas, solidarity and continued public support of the Ukrainian people's struggle for justice and freedom in Russia's war of aggression will be a critical component of Ukrainian victory and preservation of its sovereignty and democracy. Now, therefore, be it resolved by the City Council of the City of Iowa City that we: 1. Support the immediate withdrawal of Russian forces from all Ukrainian sovereign territory, returning to Ukraine's pre-2014 borders. 2. Condemn the atrocities and human rights violations, including genocide, that have been committed by the Russian military and continue to this day. 3. Demand, in concurrence with the international community, that there be consequences for civilian casualties and reparations to address damage to "critical infrastructure" and the murder of innocent civilians. 4. Elevate and remember the stories of the Ukrainian people, defenders, and those who lost their lives defending their people, country, and freedom worldwide. Resolution No. 23-68 Passed and approved this 7th day of March , 2023. � R-a- Mayor Approved by L; i-16 Attest: City Clerk City Attorn y's Office — 03/02/2023 It was moved by Dunn and seconded by Alter the Resolution be adopted, and upon roll call there was: Ayes: Nays: Absent: x Alter x Bergus x Dunn x Harmsen x Taylor x Teague x Thomas