HomeMy WebLinkAbout03-09-2023 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, MARCH 9, 2023- 6:00 P.M.
1. Determine Quorum 1 min*
2. Approval of Minutes from the following meetings: 2 min
February 9, 2023
3. Public Comment- Items not on the agenda 5 min
4. Items for Discussion / Action:
a. Hangar A Mural Project 15 min
1. Consider a resolution approving contract with Jenna Brownlee (A23-01)
b. Airport Strategic Plan 5 min
c. Airport Construction Projects: 20 min
FAA grant projects
1. Runway 25 Threshold Relocation
2. Runway 12/30 Displaced Threshold/Relocation
a. Consider a resolution approving Work Order 9 with Bolton & Menk (A23-
02)
b. Consider a resolution setting a public hearing on plans, specifications, form
of contract for the Runway 12-30 threshold, paving, and lighting work.
(A23-03)
3. Terminal Area Study
a. Consider a resolution approving Work Order 10 with Bolton & Menk (A23-
04)
4. Solar Power Project
a. Consider a resolution approving
Tilly, Inc. (A23-05)
ii. Iowa DOT grant projects
1. FY22 Program
a. South T-hangar infrastructure
2. FY23 Program
a. Terminal Building Improvements
b. Wayfinding/Signage
3. FY24 Program
iii. Airport/Locally Funded Projects
1. Parking Lot Additions
iv. Future Projects
d. Airport "Operations"
i. Budget
agreement with Crawford, Murphy, and
20 min
1. Consider a resolution approving step increase for Airport Manager (A23-06)
ii. Management
1. Consider a resolution approving amendment to Airport Terminal Cleaning
Agreement with Jet Air, Inc. (A23-07)
2. Consider a resolution approving amendment to Airport Maintenance Agreement
with Jet Air, Inc. (A23-08)
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual
discussion may take more or less time than anticipated
if you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Manager, at 379-356-5045 or at Michael-tharpC4iowa-city.orq. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 2 of 122
3. Commissioner's Notebook/Continuity of Operations Document
4. Annual Report
5. Iowa Aviation Conference 2024 (Cedar Rapids) April 11/12
6. Commission member outreach plan
iii. Events
1. Autocross: April 16, June 11, Aug 27, Oct 1
2. Pancake Breakfast: August 27
3. Drive-in Movies: TBD
4. Young Eagles: June 3
e. FBO / Flight Training Reports 10 min
i. Jet Air
f. Commission Members' Reports 2 min
g. Staff Report 2 min
5. Set next regular meeting for April 13, 2023
6. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual
discussion may take more or less time than anticipated
if you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Manager, at 379-356-5045 or at michael-tharpC3iowa-city, orq. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 3 of 122
MINUTES
IOWA CITY AIRPORT COMMISSION
February 9, 2023 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco (Via Zoom), Scott Clair
Members Absent: Chris Lawrence
Staff Present: Michael Tharp, Jennifer Schwickerath,
Others Present: Regenia Bailey, Matt Wolford
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM
A quorum was determined at 6:02 pm and Pfohl called the meeting to order.
APPROVAL OF MINUTES
Bishop moved to accept the minutes of January 19, 2023, seconded by Clair. Motion carried 4-0
(Lawrence Absent)
PUBLIC COMMENT - None
ITEMS FOR DISCUSSION / ACTION
a. Hangar A Mural Project — Pfohl stated that Chris wasn't able to be at the meeting,
but had sent an email which Tharp distributed. Pfohl stated that she had agreed
with what Chris had said. Clair stated that he believed any of the artists would give
the Commission a good product. Tharp noted that Scarbrough had submitted an
updated layout and he would show the Commission if they wished to see Tharp.
Tharp described the update showing the Commission the changes. Tharp also
noted that all the artists mentioned they'd be able to adapt to different design
changes or element changes as the Commission desired.
1. Consider a motion directing staff to negotiate a contract with a
selected artist — Clair moved to direct staff to negotiate a
contract with Jenna Brownlee, seconded by Orozco. Motion
Carried 4-0 (Lawrence Absent)
b. Airport Strategic Plan — Bailey noted that she had sent the Commission some
wording on goals and that they would work tonight through the wording and the "how
will get there' strategy. Bailey presented the revised vision statement and the
mission statement. Bailey then went through the draft goals listing the
"Communications/Collaboration, Funding, Infrastructure, and Community
Engagement" goals. Bailey noted that with each goal there would be success
indicators and that each would have steps to achieve those goals. Bailey also
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Meeting Date: March 9, 2023 Page 4 of 122
Airport Commission
February 9, 2023
Page 2 of 5
discussed where the goals would link to the City's strategic goals. Bailey also
mentioned that during the conversation she had with the City Manager's office, the
limited (single) staff created a unique situation and expressed as part of the
sustainability that having a succession plan in place might be something the
Commission wanted to look into. Clair discussed more collaboration opportunities
with different departments and asked the group if having Commission members
attend some other boards or commission meetings or to set up meeting with those
staff members. Bailey shared some of the other success indicators from the last
plan but noted the Annual Report presentation. Bailey asked how the Commission
presented the annual report, Tharp responded that its something the Chair and
Secretary typically presented, and it was just part of the public comment period at
council meetings. Members continued to discuss goals and strategies and action
items for the strategic plan. Members also talked about continued use of the
community foundation fund that might help further develop the airport or endow
positions at the airport.
c. Airport Construction Projects:
i. FAA grant projects
1. Runway 25 Threshold Relocation — Tharp noted these were going
to be a similar message to what the Commission has been hearing
for the last couple of months. They're waiting for spring to finish the
clean up work and complete the project to start closing out the grant
2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated
they were working on the contract with Bolton and Menk and that it
needed to go through an independent fee review process for the
FAA and hoped to have it ready for the next meeting
3. Terminal Area Study — Tharp stated that they were finalizing the
spoke and submitting the contract to the FAA for review. He noted
this also might need to go through the fee review process.
4. Solar Power Project —Tharp stated he was finalizing an agreement
with CMT for FAA review and hoped to have it on the agenda for
next month
ii. Iowa DOT grant projects
1. FY22 Program
a. South T-hangar infrastructure— Tharp stated that this was
waiting for spring
2. FY23 Program —
a. Terminal Building Improvements —Tharp noted that Bolton
and Menk was putting some plan pages together for bidders
b. WayfindinglSignage— Tharp stated that this was part of
the terminal building work
iii. Airport/Locally Funded Projects
1. Parking Lot Additions — Tharp stated they were just waiting for
spring to confirm the seeding took hold and could accept the project.
iv. Future Projects
d. Airport "Operations"
i. Budget
ii. Management
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 5 of 122
Airport Commission
February 9, 2023
Page 3 of 5
1. Annual Report — Tharp noted that he received some feedback on
the initial draft and asked Commission members if they had any
other suggestions to get those to him.
iii. Events
1. Autocross: April 16, June 11, Aug 27, Oct 1.
2. Pancake Breakfast August 27
3. Drive -In Movies — Tharp stated that he had a date for this but that
Summer of the arts hadn't released the schedule publicly yet
4. Young Eagles — Tharp stated that he had made contact with the
EAA chapter and it was looking like June for this event
e. FBO / Flight Training Reports —
i. Jet Air — Wolford noted that the brush has been amazing for snow removal
this year. Wolford noted that charter flights have begun slowing down and
going back to more normal pre -pandemic numbers. Wolford noted the shop
activity has still been high. Wolford also stated that he had customers reach
out to him about building something in the future and that Tharp had had
conversations with them about ground leasing and given them other
information. Wolford also note that he and Tharp were hosting the
Community Leadership Program. Tharp stated that the program was run by
the Iowa Business Partnership and was meant to take business and
community leaders and expose those people to other aspects of the
community they might not otherwise get to experience. Wolford also noted
that Cirrus had just issued a major alert on engines in recently completed
aircraft and that they were grounding some of their company owned fleet.
Wolford stated that they were expecting further information and potentially a
new airworthiness directive from the FAA because of the engine issue.
f. Commission Members' Reports —None
g. Staff Report — None
Consider a motion to go into executive session under Section 21.5(1)(i) of the Iowa Code to
evaluate the professional competency of individuals whose appointment, hiring,
performance or discharge is being considered when necessary to prevent needless and
irreparable injury to that individual's reputation and that individual requests a closed
session.
h. Evaluation of Airport Manager
Pfohl moved to enter executive session, seconded by Bishop. Motion carried 4-0.
The Airport Commission entered executive session at 7:37pm.
Bishop moved to exit executive session, seconded by Clair. Motion carried 4-0.
The Airport Commission exited executive session at 7:44pm.
SET NEXT REGULAR MEETING
Members set the next meeting to be held on February 9`1.
ADJOURN
Bishop moved to adjourn, seconded by Clair. Motion carried 4-0. Meeting was adjourned at
7:45pm.
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Meeting Date: March 9, 2023 Page 6 of 122
Airport Commission
February 9, 2023
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CHAIRPERSON DATE
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Meeting Date: March 9, 2023 Page 7 of 122
Airport Commission
February 9, 2023
Page 5 of 5
Airport Commission
ATTENDANCE RECORD
2022-2023
TERM
N
y
o
W
0
A
0
N
0
T
0
V
0
OD
0
co
0
W
O
N
o
0
Al
W
O
o
Al
N
O
T
A
O
to
s
O
coo
(A
O
O
W
W
O
W
NAME
EXP.
nNi
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
W
W
Warren
06/30/26
Bishop
X
X
X
X
X
X
X
O/S
X
X
X
X
X
X
X
Scott Clair
06/30/23
X
X
X
X
X
X
X
X/S
X
X
X
O/E
X
X
X
Christopher
06/30/25
X
X
X
O/E
X
X
X
O/S
X
O/E
X
X
X
X
OIE
Lawrence
Hellecktra
06/30/24
X
X
X
X
X
X
X
X/S
X
O/E
X
X
X
X
X
Orozco
Judy Pfohl
06/30/26
X
X
X
X
X
X
X
X/S
X
X
X
X
X
X
X
Kew.
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
X/S = Present for subcommittee meeting
O/S = Absent, not a member of the subcommittee
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 8 of 122
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution number
Resolution approving Work Order No. 9 with Bolton & Menk,
Inc. for professional services related to Runway 12/30
Threshold improvements.
Whereas, the Iowa City Airport Commission entered into a contract entitled "Master Agreement"
with Bolton & Menk, Inc. on February 22, 2019, to provide engineering services for Federal
Airport Improvement Program Projects; and
Whereas, Section 1 Paragraph B of said agreement provides that the parties may agree to
additional services as described in Work Orders; and
Whereas, the Iowa City Airport Commission and Bolton & Menk, Inc. have previously approved
Work Order No.s 1, 2, 3, 4, 5, 6, 7, and 8; and
Whereas, the Commission and Bolton & Menk, Inc., now desire to enter into Work Order No. 9,
a copy of which is attached; and
Whereas, it is in the best interest of the Commission to enter into Work Order No. 9.
Now, Therefore, be it resolved by the Airport Commission of the City of Iowa City:
1. The Chairperson is authorized to sign and the Secretary to attest to the attached Work
Order No. 9.
Passed and approved this day of 2023.
Chairperson
Attest:
Secreta ry
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Approved by
�yq
City Attomey's Office
Absent
the Resolution be
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
TO
svLtop 'm
& MENK
Real People. Real Solutions,
(DESIGN, BIDDING, CONSTRUCTION AND GRANT ADMINISTRATION SERVICES)
RELOCATE RUNWAY 12/30 THRESHOLD
FAA Al N0, 3.19-0047.035.2023
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
BETWEEN: The Iowa City Airport Commission
An Iowa municipal corporation
AND: Balton & Menk, Inc.
EFFECTIVE DATE: March . 2023
RECITALS
(CLIENTISPONSOR)
(CONSULTANT)
1. Client owns and operates the Iowa City Municipal Airport located in Iowa City, Iowa.
2. This is Work Order # 9 to the Professional Services Contract, between Client and Bolton & Menk, Inc.
The Professional Services Contract effective February 21, 2019, is referred to herein as the "Master
Agreement', and is incorporated as if fully set forth herein.
r_[h:144JI14'Y I
DESCRIPTION
The CONSULTANT agrees to provide Design, Bidding, Construction and Grant Administration Services for
the Relocate Runway 12/30 Threshold project at the Iowa City Municipal Airport (herein referred to as
the Project).
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Airport Commission Agenda & Meeting Packet:
Iowa City Municipal Airport Meeting Date: March 9, 2023 Worgdr&pW:1�2
BM Project No. DTS.129920
This project will displace Runway 12 approximately 500' to account for obstructions currently in the
approach RPZ that cannot be removed. On Runway End 30, the pavementwill be extended approximately
300'to offset the runway length lost due to the displacement of Runway End 12.
I.A. BASIC SERVICES
For purposes of this Work Order, the Basic Services to be provided by the CONSULTANT are as follows:
1.
1.1. ProjectScoping
Consultant shall confer with the Sponsor on, and ascertain, project requirements, finances,
schedules, and other pertinent matters and shall meet with FAA if needed and other
concerned agencies and parties on matters affecting the project and shall arrive at a mutual
understanding of such matters with the Sponsor. Meetings with the Sponsor shall also
determine the need for topographical surveying and pavement/geotechnical testing. It is
anticipated that there will be a maximum of Three (3) meetings with the Sponsor and/or the
FAA, to review project eligibility and project limits. The consultant will prepare and distribute
meeting minutes to all attendees.
1.2. Project Meetings and Coordination with Sponsor, FAA, etc. Consultant shall coordinate with
the subconsultants, sponsor, FAA and other applicable agencies to complete the work.
1,2.1. The Consultant will prepare for and conduct up to two (2) meetings at the Airport
to present findings of the design phase and alternatives and recommendations for
the project. The result of the meeting(s) will be agreed upon project design
parameters to proceed forward with final construction documents.
1,2.2. Coordination with FAA, Local agencies, subconsultants, etc. The Consultant shall
coordinate the project parameters and criteria with the project stakeholders
including the FAA, Sponsor, and Project Manager.
1.2.3. This task includes one progress meeting per week will be held, one -hour induration,
with all design team members through the duration of the design phase.
1.2.4. The consultant will prepare and distribute meeting minutes to all attendees.
1.3. Topographical Surveying
1.3.1. Coordination to collect existing data and locate utilities. This task includes data
collection, as -built plan set review, and research of available existing survey
information to gather information on existing topography and utilities. This also
Includes coordination for field utility locates with the Sponsor, FAA, and IDOT,
1.3.2. Survey control. Survey control will be established and used for design surveys. The
Consultant w ill provide a drawing showing the location of the existing or establishe d
control for the project and perform necessary bench loop and traverse procedures
to verify accuracy of vertical and horizontal control points. One trip will be required
for a two -person survey crew to establish survey control for the project.
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Airport Commission Agenda & Meeting Packet
Iowa City Municipal Airport Meeting Date: March 9, 2023 WoVpdr�pW:t#2
BM Project No. DTS.129920
1.3.3. Field work. Survey work will include all utilities; pavement center, edges, and
intermediate shots; ground shots; lights; signs; drainage structures; and electrical
duct markers and hand holes. It is anticipated that the field work will require five
trips to the airport by a two -person survey crew.
1.3.4. Convert survey data for design software. This work includes analyzing the
topographical surveying data and preparing the data for use with computer
modeling. Included are the following separate tasks:
o Establish design coordinate plan with Sponsor/State to be used for CADD
drawings
o Input raw survey data into the computer program to sort data into company
standard layers for efficient analyzing
❑ Verify survey data from previous project with latest field survey
❑ Sort all data points by layers and description far computer modeling
❑ Verify surveyor horizontal and vertical control
❑ Prepare digital terrain model (DTM) of existing ground contours, pavement
edges, roadways, electrical equipment, drainage features, buildings, fences and
other miscellaneous entities
o Generate three-dimensional contour model from the DTM.
o Prepare and process data for pavement profiles, grading and/or paving cross
sections, and drainage features
1.3.5. Limits of Topographic survey are shown in Exhibit II —Survey Limits.
1,4. Geotechnical Investigation
1.4.1. Coordination to schedule geotechnical work. This task includes data collection and
review of available geotechnical records to gather information on existing soil
conditions and past geotechnical or pavement test results. Coordination will be
done with the geotechnical subconsultant to schedulework and establish any work
constraint parameters.
1.4.2. Establish project testing requirements. The Consultant shall determine the type
and frequency of geotechnical testing required for the project. The testing shall
consider such items as pavement type, design methodology, type of wheel loading,
and weight of design aircraft. Determine soil boring locations and frequency of
testing. Develop a project sketch showing location and coordinates of borings.
Determine soil sampling locations and types of soils testing required.
1.43. Fieldwork. Fieldwork will be performed bya qualified geotechnical subconsultant.
The geotechnical 1nvestlgation will include up to two (2y soil borings to a depth of
10 feet, up to two (2) subgrade standard proctors, up to two (2) California Bearing
Ratio for the in -situ soils, up two (2) California Bearing Ratio (treated with cement
at 3% and 5% substitution) for each of the two soil types anticipated and one (1)
pavement core separate from planned borings. Subconsultant services will be
provided by Construction Materials Testing.
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Airport Commission Agenda & Meeting Packet
Iowa City Municipal Airport Meeting Date: March 9, 2023 WoVpVr&pW1#2
BM Project No. 0T5.129920
1.4.4. Analyze data. After receiving the testing report from the geotechnical firm, the
Consultant will analyze the data and any existing geotechnical data received from
Sponsor, consisting of the following tasks:
❑ Review geotechnical recommendations
❑ Determine appropriate data for pavement design.
o Input data for computer modeling with topographical survey data
o Prepare pavement data and sail information For incorporation on plan sheets
o Evaluate existing pavement sections for potential recycling and reuse
1.4.5. Approximate Locations of Soil Borings and Pavement Cores anticipated as part of
the geotechnical investigations are shown in Exhibit III —Approximate Locations of
Soil Borings and Pavement Cores.
1.5. Project Layout Sheet
Consultant shall complete a project layout sheet that will depict the proposed improvements.
1.6. FAA Pavement Design Report and Farm 5100
This task will consist of using information obtained in the Geotechnical Investigation and
calculate the required pavement sections required to support the design vehicle or aircraft
using FAA Advisory Circular 150/5320-6G, Airport Pavement Design and Evaluation.
The following effort will be completed under this task:
o Identifythe critical aircraftfrom the FAA -approved aircraftfleet mixwhich will be based
on data from the FAN sTFMSC database.
o Verify the pavement section based on accepted FAA pavement design programs. The
applicable design program to be used is FAA Rigid and Flexible Iterative Elastic Layer
Design (FAARFIELD}. It Isanticipated that a single pavement section for rigid and flexible
pavement will be provided for this project.
❑ Review historic frost design and verify with the geotechnical report.
❑ Evaluate effects of pavement profile on adjacent operational areas.
❑ Calculate sub -excavation or undercutting subgrade for stabilization if necessary.
❑ Prepare Life -Cycle Cost analysis far ane rigid and ane flexible pavement section.
❑ Review proposed pavement analysis with FAA Engineer.
o Prepare FAA Pavement Design Form 5100 for the pavement section and submit to the
FAA for approval via a -mail.
1.7. Constructlon Safety and Phasing Plan (CSPP)
Consultant will complete FAA Form 7460-1 and the Construction Safety and Phasing Plan
(CSPP) for FAA's Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) website portal. A
draft CSPP will be submitted with the 90% submittal. Comments received from the 90%
submittal will be incorporated into the CSPP to become the final CSPP. FAA will upload data
to OE/AAE website. 746,3 form and CSPP will be prepared according to current FAA Guidelines.
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Airport Commission Agenda & Meeting Packet:
Iowa City Municipal Airport Meeting Date: March 9, 2023 WorRVr&pW1#2
BM Project No. DTS.12992O
1.8. Modification of Airport Design Standards
As needed, the Consultant will prepare a Request for Modification of Federal Construction
Standards if found to be necessary for the project. The Mod to Standards will discuss
modifications required under the Bid Packages. The Mod to Standards will be submitted to
the Sponsor for acceptance. This document will be forwarded to the FAA for approval along
with final plans, contract documents, specifications and the Pavement Design Report [if
required].
1.9. Prepare Preliminary Plans, Specifications, Cost Estimate, and Project Budget
Preliminary plans will be prepared for the Project. The plan sheets will be limited to those
sheets necessary to carry -out the construction of the proposed project: Relocate Runway
12/3oThreshold. The Fallowing listof drawings will be used as aguideline. Additional drawings
may be added during the design phase, if required.
General:
Title Sheet
Legend Sheet
General Notes
Survey Control and Layout Plan
Typical Sections & Details Sheet
Quantities & Estimate Reference Information
Construction Safety & Phasing Plan
Civil;
Erosion Control Plan
Existing Conditions Plan
Grading & Drainage Plans
Plan & Profiles
Paving Details
Jointing Plans
Jointing Details
Subdrain Plan
Subdrain Details
Pavement Marking Plan
Pavement Marking Details
Electrical:
Electrical Site Plan
Electrical Details
Llghting Layout Plan
NAVAID Layout Plan
NAVAIDS Details
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Airport Commission Agenda & Meeting Packet:
Iowa City Municipal Airport Meeting Date: March 9, 2023 WorRVrApW1#2
BM Project No. 075.129920
1.9.1. Prepare Preliminary Specifications
The Consultant will assemble technical specifications necessary for the intended
work. Standard FAA specifications will be utilized where possible. Additional
specifications will be prepared to address work items or materialsthat not covered
by the FAA specifications.
1.9.2. Prepare preliminary technical specifications
This work includes the preparation of standard and supplemental specifications,
necessary to establish the construction requirements of the project. Standard
specifications will be assembled and reviewed for relevancy to the project. In
addition, supplement specifications will be included, where deemed necessary.
1.9.3. Prepare preliminary contract documents
The Consultant will prepare the preliminary contract documents including
invitation for bids, instruction to bidders, proposal, equal employment opportunity
clauses, construction contract agreement, performance bond, payment bond,
Federal Requirements, Preliminary Bid Schedule, Wage Rates, and general
provisions. Preparation will include establishing the location for the bid opening,
dates faradvertisement, and description of the work schedule. Prel I m I n a ry con tra ct
documents will be prepared as early as possible during the design phase and
submitted to the Owner for review by the Owner. Also review and incorporate the
Sponsor's general provisions and contract clauses, as required.
1.9.4. Prepare preliminary special provisions
The Consultant will prepare Special Provisions to address, or expand on, conditions
that require additional clarification.
1,9.5. 30% Review Set
Following the completion of the preliminary plans and specifications, the Engineer
will submit a set of 30%drawings, engineers report to the Sponsor for their review.
The project will be reviewed with the FAA to obtain their concurrence with the 30%
preliminary design -
The fo I low I rig plan sheets are anticipated to be submitted as part of the 30%review
set:
❑ Title Sheet
o Survey Control and Layout Plan
a Construction Safety & Phasing Plan
o Pavement Marking Plan
The following sections of the engineer's report are anticipated to be submitted as
part of the 30% review:
o General Scope of Project
o Existing Conditions
a. Photographs that depict the existing site
b. Past Asrbuilts
o Utilities in the Work Area
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Airport Commission Agenda & Meeting Packet:
Iowa City Municipal Airport Meeting Date: March 9, 2023 WoVpVr&pW1#2
BM Project No. DTS.129920
❑ Fleet Mix
a. Aircraft fleet mix table
b. TFMSC
❑ Listing of applicable design standards
a. FAA AC
b. Critical Design Standards
c. Design Aircraft
d. Geometric Values
o Geometric Improvements
a. Exhibit
❑ Pavement Marking
o Airfield Lighting and Signage
a. Relocation of and/or new Edge/Threshold Lights based on
Relocated Thresholds
a NAVAIDS
a. PAPI'sand REIL's— Runway 30ThresholdEnd
❑ Delineation of Non -Participating Al Work
❑ Project Schedule
❑ Engineer's 0pInion of Probably Construction Cost
❑ Project Budget including Federal and Local shares
1.9.6. 90% Review Set
Following the completion of the 30% review plans, engineers report and
specifications, the Engineer will submit a set of 90% drawings, engineers report and
specifications to the Sponsor for their review. Engineers report will follow the FAA
Central Region Airports Division Engineers Report, dated 2021-08-10, prepared by
Brian Tompkins. The project will be reviewed with the FAA to obtain their
concurrence with the 90% preliminary design.
1,9.7. Prepare Preliminary Cost Estimate
Calculate estimated preliminary quantities for the various work items. Quantities
will be consistent with the specifications and acceptable quantity calculation
practices. Consultant will then use recent bid prices and industry standards to
prepare preliminary cost estimate.
1.10. Prepare Final Plans, Specifications, Cost Estimate, and Project Budget
1.10.1. A final set of plans, specifications and contract documents will be prepared which
incorporates revisions, modifications and corrections determined during the
5ponso`s review of the 90%submltta1.
1.10.2. Prepare Final Cost Estimate
Using the final quantities calculated following the completion of the plans and
specifications, the Consultant will prepare the construction cost estimate. The
estimate will be based on information obtained from previous projects,
contractors, material suppliers, and other databases available.
1.11. Prepare Disadvantaged Business Plan (DBE) (Not Required forthis Project)
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BM Project No. DT5.129920
1.12. Prepare Advertisement for Bids and Bid Documents
Consultant shall prepare, reproduce and distribute a total of 10 sets of bidding documents for
the project. Consultant will submit a copy to the Sponsor for distribution to the local and
selected publications of the pending project. The Sponsor shall pay for the associated cost of
advertising. In addition, electronic copies of the bid documents will be made available for
download through the Quest Construction Document Network website (QuestCDN). The
consultant will also keep a current list of plan holders and distribute this to interested parties
upon request. This task includes coordination required to facilitate these requests.
1.13. Respond to Bidders Questions
During the bidding process, the Consultant will be available to clarify bidding issues with
contractors and suppliers, and for consultation with the various entities associated with the
project. This item also includes contacting bidders to generate interest in the project.
1.14. Prepare and Distribute Addend ums
Consultant shall issue addenda as appropriate to interpret, clarify, or change the bidding
documents as required by the Sponsor or the FAA. Addenda will be made available to the plan
holders either through mail, electronic mail, hand delivering or via facsimile transmission. Any
addenda that are generated as a sole result of the Sponsors error or omission will be
considered as extra services and the Consultant shall be reimbursed for this effort as an
amendment to this contract.
1.15. Bid Opening
The Consultant will attend the bid opening.
1.16. Bid Review and Bid Tabulation
Consultant shall advise Board as to the acceptability of any subcontractors, suppliers, and
other persons and organizations proposed by the bidders and as to the acceptability of
substitute materials and equipment proposed by bidders. The Consultant shall prepare a
spreadsheet that includes all bid items for the purpose evaluating the lowest bidder. The
Consultant shall input the as -bid unit prices into the spreadsheet and to verify mathematical
computations of the bids. The Consultant will then provide recommendations to the Sponsor
as to the name of the Apparent Low Bidder.
1.17. Prepare Recommendation for Award
The Consultant will prepare a recommendation of award far the Sponsor to accept or reject
the bids as submitted. If rejection is recommended, the Consultant will supply an explanation
for their recommendation and possible alternative actions the Sponsor can pursue to
complete the project. Once the Contract Award is made the Consultant will distribute the bid
tabulations on request of the Sponsor.
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2.
BM Project No. DTS.129920
1,18. Prepare Grant Application
The Application may be prepared after the project design has been completed and the bids
accepted or the FAA may require the Application to be completed early during the design
phase. Preparation of the Application will include the following:
❑ SF-424
o Prepare FAA Form 5100-100 including Program Narrative, discussing the Purpose and
Need of the Work and the Method of Accomplishment
o Sponsor Certifications (total of six)
The Consultant will submit the Application to the Sponsor for approval and signatures. After
obtaining the necessary signatures, the Sponsor will forward the signed Application to the
FAA for further processing.
1.19. Environmental Review, CATEX (Not Required forthis Project)
An environmental review is required and was conducted for this project. From the FAA's Go
Letter: "The FAA issued a Finding of No Significant Impact and Record of Decision (FONSI/ROD)
on 7/13/18 pursuant to FAA Order 1050.1F as it relates to National Environmental Policy Act
(NEPA). Please refer to your FONSI/RO❑ mitigation measures to be included in the project
design and/or construction as appropriate. The sponsor understandsand agrees to complete
mitigation measures to standards satisfactory to the FAA. It is further mutually agreed that
the reasonable cost of completing these migration measures is an allowable cost within the
scope of this project."
2.1. Pre -Construction Meeting
Consultant will arrange for and conduct the pre -construction meeting. The Project Manager
and the Resident Engineer will establish this meeting to review Local, Federal Aviation
Administration (FAA) and project specific requirements prior to commencing construction.
The meeting will be conducted at the Airport and will include the Sponsor/owner, IDOT (if
available), Subconsultants, FAA ADO (if available), Contractor, Subcontractors, and utility
companies. This task will include:
❑ Scheduling the meeting, sending invitations, providing meeting materials and pre -
meeting exhibit and material preparation.
❑ Obtain and review the project construction schedules from the contractor or
contractors prior to presentation at the preconstruction meeting. The Owner should
be provided copies of all construction schedules.
❑ Prior to preconstructlon meeting, furnish the name of the Project Engineer with
qualifications for approval by the Owner. Project Engineer means Engineer as defined
in Section 10 (Section 10-18) of the General Provisions of the construction documents.
o Preside at the preconstruction meeting, prepare a detailed record of the meeting.
Meeting minutes will be submitted to the Owner and all participants.
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BM Project No. 075.129920
o Provide Contractor with a list of required submittals to be provided by Contractor and
discussed at the meeting.
a Provide Contractor with additional copies of Construction Documents and digital data
(Project Drawings) as requested.
2.2. Initial Construction Layout
The construction control verification survey subtask will include a survey crew to establish
construction field control for the project. This will include establishment of horizontal and
vertical control for construction staking (by contractor) as per the Project Manual.
2.3. Prepare Construction Management Plan {CMP) (Not Required for this Project)
Since paving is not expected to exceed $500,000, preparation and submission of a CMP is not
required.
2.4. Prepare Contract Manuals
The Consultant is required to check that the construction contracts are in order, verify
Contractor has met DBE goals (or made valid good faith effort), Contractor has provided proof
of insurance, the bonds have been completed, and the Owner, Contractor and applicable
Agencies has been provided with adequate copies of the executed Contract Manualto include
the Agreement and all addenda.
The Contract Documents will be updated to include all addenda items issued during bidding
as necessary and adequate copies provided to the Contractor. Clerical will prepare the
quantity sheets, field book, testing sheets, construction report format, etc. for use by the RPR.
2.5. Construction Management Services
The Consultant will provide Construction Administration Services the scope of which is based
on the following:
❑ Consultant and Client agree that construction engineering services furnished shall be to
the extent necessary to determine compliance with plans and specifications, including
necessary general supervision of Resident Project Representative Services authorized
by the Client.
❑ Consultant and Client agreethat the Construction Engineering Services provided bythe
Consultant may be required to continue and exceed beyond the construction time
element stated in the Client's agreement with the construction Contractor. When the
extent of these construction services beyond the control of the Consultant occurs, the
Client agrees that Consultant will be reimbursed for additional Construction
Engineering Services In excess of the specified construction time period at a mutually
acceptable fee negotiated at the time all the pertinent clrcumstances are known.
o Nothing herein shall be construed as imposing upon the Consultant's responsibility for
the construction means, methods, techniques, sequences, safety programs, and
procedures used by contractors.
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BM Project No. 075. 1299 20
o Consultant agrees that Resident Project Representative services furnished under this
Contract shall be to observe the work and to determine compliance with the plans and
specifications, including representing the Client in coordination of construction
activities among contractors and between contractors and utilities, and to
accommodate the reasonable requirements of the Client on and around areas of
construction.
o When the Consultant is an the site, documentation will be maintained regarding
construction progress and delays, quantities and percentages of work, tests performed,
observations made and work accepted, problems encountered and instructions given
to contractors, field changes and adjustments approved, and other records required or
otherwise necessary to maintain a retard of the work.
The Consultant agrees to provide Construction Administration Services that include the
following:
2.5.1. Check and monitor construction activities and certify that all project work
completed under observation of the Resident Project Representative is in
substantial compliance with the plans, specifications and contract documents
including any modifications by Change Order or otherwise, that all required tests
were performed, and that such work is recommended for acceptance.
2.5.2. Provide interpretation of plans and specifications as requested.
2.5.3. Supervise and coordinate Subconsultant contracts for field observation and testing
2.5.4. Review shop drawings and certificates submitted by contractors for compliance
with design concepts, as required by the applicable sections of the technical
specifications. In addition, submittals will be checked for Buy American compliance.
2,5.5. Review all periodic and final pay requests and explanation of variation between
Contract and final quantities prepared by Resident Project Representative.
Coordinate Contractor approval and signature and submit to Client for approval.
2,5.6. Review weekly Construction Progress and Inspection Reports (FAA Form 5370-1) as
prepared by Resident Project Representative and submit to Owner and applicable
Agencies. Reports will include a several photos of construction activities of the
week. These reports shall begin the week the Contractor is on -site through the
week the final inspection occurs. Reports will be submitted weekly to the FAA via
POF.
2.5.7. Prepare, review and process Field Orders, Change Orders to includea cost estl mate,
cost/price analysis, record of negotiations, review and evaluation of "Contractor's
Request for Extenslon of Contract Time" and make recommendations regarding
approval to the Client. Notify the Contractor that no work can start until approved
by the Client.
2.5.8. Coordinate on -site inspections of construction as requested. Make
recommendations for acceptance or modification of work
2.5.9. Monitor that all testing required by the specifications is performed. Review and
approve all materials reports prepared by the Resident Project Representative
and/or Subconsultants.
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BM Project No. 075.129920
2.5.10. Maintain record drawings from redline or working drawings prepared by Resident
Project Representative as accumulated during the course of construction to show
"Record Drawing" conditions.
23.11. Retain and review payroll reports of each contractor and subcontractor and
monitor Contractor's compliance with paying employees as per established Federal
Davis Bacon requirements.
2.5.12. Monitor Contractor's compliance with Disadvantaged Business Enterprise (DBE)
program (i.e. determine that the firms on the job are as stated in the plan.
Determine that the volume of work and equipment used complies with the plan.)
Report deviations to the Sponsor.
2.6. Resident Project Representative (RPR)
The Client as part of this agreement authorizes Resident Engineering Services and the
Consultant agrees to provide a Resident Project Representative, materials acceptance testing,
and staking services in the execution of the Construction Engineering Services for the project
work. The Client and Consultant agree that the Consultant may employ the Resident Project
Representative on other work during periods of temporary job shutdown when such services
are not required by this project. Normally, the Resident Project Representative will give
intermittent part-time service on this project when construction is in progress to include
temporary interruptions due to weather or mechanical failure.
For this Project, Part -Time Resident Project Representative services will be provided. It is
anticipated the Project will be completed within 40 (Forty) Working Days. This will include
up to eight jg) field visits by the Project Manager and a maximum of 240 (Two Hundred Forty)
construction observation hours by the RPR. The anticipated contract time will be confirmed
at the 90%plarts. If the anticipated cc nt ract t I me, noted in the Work Order needs modification
from the amount in the construction contract, then an Amendment will be done at a later
date.
Resident Project Representative Services shall be completed in accordance with the attached
Exhibit 1-1, and shall include, but are not limited to, the following:
2.6.1. Coordinate with the Testing Subconsultant to perform acceptance tests required to
be provided by the Client in the construction Contract Documents. Subconsultant
services will be provided by Construction MaterialsTesting.
2.6.2. Coordinate with Contractor regarding schedule, work progress, quality of work, and
notify contractor of equipment and methods which do not comply with the
Contract requirements. The Resident Project Representative shall notify the Client
In the vent that the Contractor elects to continue the use of questioned equipment
and methods. Conduct wage rate interviews and provide to Project Engineer.
2.6.3. Maintain daily records of the Contractor's progress and activities during
construction, to include progress of all work. These records document work in
progress, quality and quantity of materials delivered, test locations and results,
instructions provided the Contractor, weather, equipment use, laborrequirements,
safety problems, and changes required.
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6MI Project No. 075.128920
2.6.4. Evaluate and discuss potential Field Orders and Change Orders with the Contractor
as necessary.
2.6.5. Evaluate material substitutions as requested by the Contractor.
2.6.6. Prepare, process and distribute to Project Engineer weekly Construction Progress
and Inspection Reports (FAA Form 5370-1). Reports will include a several photos of
construction activities of the week. These reports shall begin the week the
Contractor is on -site through the week the final inspection occurs. Reports will be
submitted weekly to the FAA via PDF.
2.6.7. Measure and compute as -built quantities of all materials incorporated in the work
and items of work completed and maintain an item record account.
2.6.8. Prepare periodic Pay Requests for review by the Project Engineer and Contractor.
2.6.9. Monitor the contractor's compliance with airport operations to include
coordination with airport manager, hangar owners and airport users, Construction
Safety Phasing Plan (C5PP) and with the Contractors Safety Plan Compliance
Document (SPCD).
2.6.10. Coordinate the necessary construction staking/layout schedule as needed by the
Contractor.
2.6.11. Perform other services as reasonably required by the Client and as outlined in the
Contract Documents.
2.7. Final Inspection and Documentation
2,7.1. Final Inspection
The Consultant will schedule and conduct a final inspection with the Sponsor,
Contractor, FAA representatives to determine whether the project has reached
substantial completion and the work is in accordance with the plans and
specifications. The Consultant will document items found to be deficient.
2.7.2. Final Punch List
The Consultant will prepare a punch list correspondence including the deficient
items and will forward this correspondence to the Contractor requiring correction
of the items and request a schedule for completion. The ConsultantwiII send a copy
to the Sponsor and include a copy in the Grant Closeout Report.
2.7.3. Final Construction Certifications
2.7.4. Once all the punch I1st1tems have been completed to the satisfaction of the5ponsor
and FAA, the Consultant wlII prepare a Certification of Construction Acceptance for
the project. This certification will also be included in the Grant Closeout Report,
Assemble documentation for the project closeout report once the project Is
complete. This will include gathering all construction documentation,
supplemental agreements (if applicable), weekly reports, pay requests, testing
result summaries, final certification documentation, and change orders in
preparation for closeout.
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BM Project No. DTS.129920
2.8. As -Built Plans
The project team will collaboratively assemble a set of as -built plans for the project. The as -
built plans will include field constructed conditions included as part of this Project including
any field surveying required to compute final quantities and the drawings will become record
information. The Consultant shall provide Owner and FAA reproducible "Record Drawings"
in digital format.
2.9, Update Airport Layout Plan
CONSULTANT shall update the Airport Layout Plan (ALP) to depict as -built conditions as a
result of the project. These will include updating sheets as required to reflect the work
completed on the reconfigured taxiways/taxilanes. CONSULTANT will address comments
received from the FAA one time and provide a PDF copy of the ALP for CLIENT and FAA
signature.
2.10. Project Closeout
Prepare the closeout documentation in accordance with the Al Spenser Guide Section 1600.
The CONSU LTANT may prepare the closeout document within 90 days of final payment to th e
contractor. Closeout documentation shall include, but may not be limited to, the Fallowing:
a. Sponsor Cover Letter
b. Closeout Narrative
o Work Accomplished
o Project Cost and Funding Sources
o Project Team
❑ Project Milestones
a Construction Photos
a Final Inspection and Punch List
o Contract time and Liquidated Damages
❑ CIA Testing Summary
❑ Project Costs
a DBE Summary
c. Final SF-271 Form, Outlay Report and Request for Reimbursement for Construction
Projects
d. Final SP-425 Form, Federal Financial Report
e. Final Invoice Summary
f. Record Drawings
This work includes preparation of the documentation, coordination with the Airport and FAA
for review, and preparation of final documents for Airport approval. The CLIENT will furnish
copies of all administrative costs, as well as paperwork related to previous grant
reimbursement (drawdown) requests.
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BMI Project No. DTS.128920
3. AERONATICALSURVEY— AS- BUILTAGIS
3.1. Aeronautical Survey (As -Built AGIS)
This project requires As -Built aeronautical survey and mapping services that meet the
standards outlined in FAA Advisory Circular AC 150/5300-16A, -17C, and 18B. The survey
requirements and deliverableswill be completed for an "As -Built Survey" as identified in Table
2-1 of AC 150/5300`18B.
The required FAA Advisory Circulars have been established to provide survey specifications to
collect safety critical and other Airport data. The specifications outline geodetic control, aerial
imagery, survey, data attribution, and delivery requirements. The applicable FAA
requirements include:
■ FAA Advisory Circular 150/5300.16A General Guidance and Specifications for
Aeronautical Surveys: Establishment of Geodetic Control and Submission to the
National Geodetic 5urvey,
■ FAA Advisory Circular 15015300-17C, Change 1 Standards for Using Remote Sensing
FAA Advisory Circular 150/5300-18B, Change 1 General Guidance and Specifications
for Submission of Aeronautical Surveys to NGS: Field Data Collection and Geographic
Information 5ystem (615) 5tandards.
For this project, new vertical stereo digital imagery will be acquired at a physical image scale
of 1" = 2,679' of the runway. The aerial imagery will cover all the airport runway area using a
Digital Mapping Camera II (DMC II —230), or comparable.
From the 1" = 2,679' imagery, we will produce the following:
■ 12" Color Digital Orthophoto
Quality Standards
The project has been designed to conform to the National Map Accuracy Standards for 12"
inch orthophoto production. In addition, we ensure that photogrammetric mapping will meet
all FAA and NGS standards. We wil I exerci se rea sona ble ca re a nd wil I conform to the standards
of practice ordinarily used by the photogrammetric profession.
Project Area
The project area encompasses all of the runway area of Iowa City Municipal Airport and will
emphasize Runway 12/3fl.
3.2. Control Surveying
The aerial photography will be completed with ABGPS control which will be used for the base
control for thegeo-referencing of the aerial imagery. Consultant will collect additional control
points, if requl red and will process the ABGPS data using CO stations and reference it to the
project control datums:
• Norizontal: North American Datum of 1983/2011 (NAD 83(2011)j, in the IA State
Plane Coordinate System in US survey feet.
■ Vertical: North American Vertical Datum of 1988 (NAVD 99)
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BM Project No. 075.129920
3.3, Orthophoto Mapping
Consultant will use the control solution and imagery to generate a Digital Elevation Model
(DEM) of the airport runway. The imagery will be processed into color digital orthophotos
using the aforementioned DEM to rectify the images. Orthophotos for the airport property
area will be developed with a 1.0' pixel resolution. Orthophotos will be delivered in a Geo
TIFF file format.
3.4. Project Management, Reporting, Deliverables
Consultant will submit all data collected and associated required deliverable in the formats
specified in the appropriate advisory circulars to the FAA office of airports, airports surveying-
gis program. All data submissions to the FAA will be through the program's web site at
http://a i r po rts-gis.faa.gov .
The AC 150'5300.17C project data deliveries that will not be submitted through the web site
will be delivered on external hard drives or DVDs.
The 18B deliverables that will be uploaded to the AGI5 website include:
■ Statement Of Work, Imagery Plan and Survey and Quality Control Plan
■ Image Delivery
• Color Digital0rthophotos
• FGDC Compliant Metadata
• Final Report
■ All Digital Files Will Be Delivered an External Hard Drive or CD,rDVD.
Consultant will work with you to finalize a mutually agreeable schedule for the project after
FAA control plan approvals. We will make a reasonable effort to maintain the agreed -upon
schedule. However, should the project be interrupted by technical problems beyond our
control, including control deficiencies or map file re -deliveries rescheduling may become
necessary.
I.B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.A. shall not be considered
part of the Basic Services and may be authorized by the Sponsor as Additional Services. Additional
Services consist of those services, which are not generally considered to be Basic Services; or exceed the
requirements of the Basic Services; or are not definable prior to the commencement of the project; or
vary depending on the technique, procedures or schedule of the project contractor. Additional services
may consist of the following:
1. Additions to the project outside of this scope.
2. Any construction surveying required for the Project.
3. Additional geotechnical investigation required for the Project.
4. Update Airfield Signage Plans.
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BMI Project No. 075.128920
5. Additional Field Investigation required beyond those specified.
6. Completion of additional special studies not identified in Section I.A.
7. Periodic completion of grant reimbursement requests (i.e. Credit Applications).
S. Attendance of additional meetings beyond these identified in the above scope.
9. All other services not specifically identified in Section I.A.
LC. CONSIDERATION
The services described above in Section I.A. BASIL SERVICES shall be provided as follows:
TASK 1— DESIGN SERVICES
47,000.00 (Lump Sum)
TASK 2—CONSTRUCTION ENGINEERING $ 67,400.00 (Hourly, Not to Exceed)
TASK 3—AS-BUILTAGIS $ 48,900.00 (Lump Sum}
TOTAL AUTHORIZED FEE $ 163,300.00
Funding Layout:
Estimated Federal AlP/RIL Share (90%) $ 146,970,00
Estimated Local Share (10%f $ 16,330,00
Progress payments shall be made in accordance with the fee schedule attached and Section 3 of the
Master Agreement.
I.D. SCHEDULE
The consulting services authorized under Section I.A. will be performed under the following schedule or
as authorized by the CLIENT as the BASIC SERVICES proceed.
TASK
SERVICE DESCRIPTION
DATE
1
DESIGN AND BIDDING
30% Submittal
March 3, 2023
90%Submittal
March 17, 2023
Bld Opening
April 21, 2023
Grant Application
April 28, 2023
2
CONSTRUCTION
August 2023 — December 2024
3
AS-BUILTAGIS
December2024
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Airport Commission Agenda & Meeting Packet:
Iowa City Municipal Airport Meeting Date: March 9, 2023 WOrPpdr&pW:1�2
I.E. AUTHORIZATION
M_
Iowa City Airport Commission
Judith Pfohl, Chair
Iowa City Airport Commission
Date
Attest:
City Attorney's office Date
Attachments:
BM Project No. 075.129920
Bolton & Menk, We.
By. 2/28/2023
Ronald A. Roetxe , P.E. Date
Aviation Services Manager
Exhibit I — Project Fee Breakdown
Exhibit I I —Survey Limits
Exhibit III —Approximate Locations of Soil Borings and Pavement Cores
Exhibit IV — Federal Provisions
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Airport CM 3eeti � ate: Mar h Meeting Packet:
Meeting Date: March 9, 2023 Page 27 of 122
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Airport Commission Agenda & Meeting Packet:
Meeting Dptei MercrQ 2023 Page 30 of 122
FEDERAL CONTRACT PROVISIONS FOR A'E AGREEMENTS
ALL REFERENCES MADE HEREIN TO "CONTRACTOR", "PRIME CONTRACTOR",
"BIDDER", "OFFEROR% AND "APPLICANT" SHALL PERTAIN TO THE
ARCHITECT/ENGINEER(A/E).
ALL REFERENCES MADE HEREIN TO "SUBCONTRACTOR", "SUB -TIER CONTRACTOR"
OR "LOWER TIER CONTRACTOR" SHALL PERTAIN TO ANY SUBCONSULTANT UNDER
CONTRACT WITH THE A/E.
ALL REFERENCES MADE HEREIN TO "SPONSOR" AND "OWNER" SHALL PERTAIN TO
THE STATE, CITY, AIRPORT AUTHORITY OR OTHER PUBLIC ENTITY EXECUTING
CONTRACTS WITH THE A/E,
PROVISIONS APPLICABLE TO ALL CONTRACTS
ACCESS TO RECORDS AND REPORTS
Reference: 2 CPR § 200,334
2 CPR § 200,337
FAA Order 5100.38
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide
the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any
of their duly authorized representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to the specific contract for the purpose of making audit,
examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and
reports required under this contract for a period of not less than three years after final payment is made
and all pending matters are closed.
CIVIL RIGHTS — GENERAL
Reference: 49 USC § 47123
In all its activities within the scope of its airport program, the Contractor agrees to comply with
pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent
Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color,
national origin (including limited English proficiency), creed, sex (including sexual orientation and gender
identity), age, or disability be excluded from participating in any activity conducted with or benefiting
from Federal assistance.
This provision is in addition to that required by Title A of the Civil Rights Act of 1964.
Page 1 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 31 of 122
III V1111:7lei II&1=111RMLY1IiFfYU:1:l Lela.
Reference: 49 USC § 47123
FAA Order 1400.11
Title VJSolicitation Notice
The Sponsor, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (79 Stat.
252, 42 USC §§ 2000d to 2DOOd-4) and the Regulations, hereby notifies all bidders or offerars that it
will affirmatively ensure that for any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this Invitation and no businesses wlII be dIscriminated against on the grounds of race,
color, national origin (including limited English proficiency), creed, sex (including sexual orientation
and gender identity), age, or disability in consideration for an award.
Title VI List of Pertinent Nondiscrimination Arts and Authorities
During the performance of this contract, the Contractor, for itself, its assignees, and successors in
interest thereinafter referred to as the "Contractor") agrees to comply with the fallowing non-
discrimination statutes and authorities; including but not limited to!
• Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin);
■ 49 CFR part 21 (Non-discrimination in Federally -Assisted programs of the Department of
Transportation —Effectuation of Title VI of the Civil Rights Act of 1964);
■ The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC §
4601) (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal -aid programs and projects);
• Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 etseq.), as amended (prohibits
discrimination an the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of
Disability in Programs or Activities Receiving Federal Financial Assistance);
• The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) {prohibits
discrimination on the basis of age);
■ Airport and Airway Improvement Act of 1982 t49 USC § 47123), as amended (prohibits
discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1997 (PL 100-259) (broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs oractivities of the Federal -aid recipients,
sub -recipients and contractors, whether such programs or activities are Federally funded or
not);
• Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12 10 1, et seq) (prohihit
dlscriminatlon on the basis of disability In the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing entities) as
implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;
■ The Federal Aviation Administration's Nondiscrimination statute (49 USC § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
Page 2 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 32 of 122
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations (ensures nondiscrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations);
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proflclency, and resulting agency guidance, national origin discrimination includes dlscrlminatIon
because of limited English proficiency (LEP), To ensure compliance with Title VI, you must take
reasonable steps to ensure that LE persons have meaningful access to your programs [70 Fed.
Reg. 74087 {2005)];
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 USC § 1681, et seq).
Nondiscrimination Requirements / Title VI Clauses for Compliance
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in
interest thereinafter referred to as the "Contractor") agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply
with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be
amended from time to time, which are herein incorporated by reference and made a part of this
contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, national origin (including limited
English proficiency), creed, sex (including sexual orientation and gender identity), age, or
disability in the selection and retention of subcontractors, including procurements of materials
and leases of equipment. The Contractor will not participate directly or indirectly in the
discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment
practices when the contract covers any activity, project, or program set forth in Appendix 8 of
49 CFR part 21.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding or negotiation made by the Contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment,
each potential subcontractor or supplier will be notified by the Contractor of the contractors.
obligations under this contract and the Nondiscrimination Acts and Authorities an the grounds
of race, color, or national origin.
4. Information and Reports: The Contractor will provide all information and reports required by
the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined
by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance
with such Nondiscrimination Acts and Authorities and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails a refuses to furnish
the information, the Contractor will so certify to the Sponsor or the Federal AVIatIon
Administration, as appropriate, and will set forth what efforts it has made to obtain the
information.
Page 3 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 33 of 122
5, Sanctionsfor Noncompliance: In the event of a Contractor's noncompliance with the non-
discrimination provisions of this contract, the Sponsor will impose such contract sanctions as it
or the Federal Aviation Administration may determine to be appropriate, including, but not
limited to:
a. Withholding payments to the Contractor under the contract until the Contractor
complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one
through six in every subcontract, Including procurements of materials and leases of equipment,
unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The
Contractor will take action with respect to any subcontract or procurement as the Sponsor or
the Federal Aviation Administration may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is
threatened with litigation by a subcontractor, or supplier because of such direction, the
Contractor may request the Sponsor to enter into any litigation to protect the interests of the
Sponsor. In addition, the Contractor may request the United States to enter into the litigation to
protect the interests of the United States.
PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT
Reference: 2 CFR § 200, Appendix II(K)
2 CFR § 200,216
Contractor and Subcontractor agree to comply with mandatary standards and policies relating to use
and procurement of certain telecommunications and video surveillance services or equipment in
compliance with the National Defense Authorization Act [Public Law 115-232 §
FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE)
Reference: 29 USC § 201, et seq
2 CFR § 200,430
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions
of 29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as
if given in full text. The FLSA sets minimum wage, overtime pay, record keeping, and child labor
standards for full and part-time workers.
The Contractor has full responsibility to monitor compliance to the referenced statute or regulation.
The Contractor must address any claims or disputes that arise from this requirement directly with the
U.S. Department of Labor — Wage and Hour Division.
OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
Reference: 20 CFR Part 1910
All contracts and subcontracts that result from this solicitation incorporate by reference the
requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer
must provide a work environment that is free from recognized hazards that may cause death or serious
Page 4 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 34 of 122
physical harm to the employee. The employer retains full responsibility to monitor its compliance and
their subcontractor's compliance with the applicable requirements of the Occupational Safety and
Health Act of 1970 (29 CFR Part 19101. The employer must address any claims or disputes that pertain
to a referenced requirement directly with the U.S. Department of Labor — Occupational Safety and
Health Administration.
RIGHT TO INVENTIONS
Reference2 CFR Part 200, Appendix II(F)
37 CFR Part 401
Contracts or agreements that include the performance of experimental, developmental, or research
work must provide for the rights of the Federal Government and the Owner in any resulting invention as
established by 37 CFR part 401, Rights to Inventions Made by Non-profit Organizations and Small
Business Firms under Government Grants, Contracts, and Cooperative Agreements. This contract
incorporates by reference the patent and inventions rights as specified within 37 CFR § 401.14.
Contractor must include this requirement in all sub -tier contracts involving experimental,
developmental, or research work.
SEISMIC SAFETY
Reference: 49 CFR Part 41
In the performance of design services, the Consultant agrees to furnish a building design and associated
construction specification that conform to a building code standard that provides a level of seismic
safety substantially equivalent to standards as established by the National Earthquake Hazards
Reduction Program (NEHRP). Local building codes that model their building code after the current
version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. Al
the conclusion of the design services, the Consultant agrees to furnish the Owner a "certification of
compliance" that attests conformance of the building design and the construction specifications with
the seismic standards of NEHRP or an equivalent building code.
TAX DELINQUENCY AND FELONY CONVICTIONS
Reference: Section 8113 of the Consolidated Appropriations Act, 2022 (Public Law 117-103) and
simllar provisions in subsequent appropriations acts
DOT Order4200.6 —Appropriations Act Requirements for Procurement and Non -
Procurement Regarding Tax Delinquency and Felony Convictions
The Contractor certifies:
1) It is not a corporation that has any unpaid Federal tax liability that has been assessed, for which
all judicial and administrative remedies have been exhausted or have lapsed, and that is not
being paid in a timely manner pursuant to an agreement with the authority responsible for
collecting the tax liability. A tax delinquency is any unpaid Federal tax liability that has been
assessed, for which all judicial and administrative remedies have been exhausted, or have
lapsed, and that is not being paid in a timely manner pursuant to an agreement with the
authority responsible for collecting the tax liability.
Page 5 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 35 of 122
2) It is not a corporation that was convicted of a criminal violation under any Federal law within
the preceding 24 months. A felony conviction is a conviction within the preceding twenty four
(24) months of a felony criminal violation under any Federal law and includes conviction of an
offense defined in a section of the U.S. code that specifically classifies the offense as a felony
and conviction of an offense that is classified as a felony under 19 USC § 3559.
The Contractor agrees to incorporate the above certification in all lower tier subcontracts.
TRADE RESTRICTION CERTIFICATION
Reference 49 USC § 50104
49 CFR Part 30
By submission of an offer, the Offeror certifles that with respect to this solicitation and any resultant
contract, the Offeror:
1) is not owned or controlled by one or more citizens of a foreign country included in the list of
countries that discriminate against U.S. firms as published by the Office of the United States Trade
Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a
citizen or national of a foreign country included on the list of countries that discriminate against U.S.
firms as published bythe USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that is
produced in a foreign country included on the list of countries that discriminate against U.S. firms
published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of America
and the making of a false, fictitious, or fraudulent certification may render the maker subject to
prosecution under Title 18 USC § 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor
learns that its certification or that of a subcontractor was erroneous when submitted or has become
erroneous by reason of changed circumstances. The Contractor must requlre subcontractors provide
immediate written notice to the Contractor if at anytime it learns that its certification was erroneous by
reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with
49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:
1} who is owned or controlled by ane a more citizens or nationals of a foreign country included on the
list of countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign
country on such USTR list; or
3y who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by this provision. The knowledge and
information of a contractor is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
Page 6 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 36 of 122
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this
provision for certification without modification in all lower tier subcontracts. The Contractor may rely on
the certification of a prospective su bco ntractor th at it is not a firm from a foreign country included on
the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has
knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an
award. If it is later determined that the Contractoror subcontractor knowingly rendered an erroneous
certification, the Federal Aviation Administration {FAA) may direct through the Owner cancellation of
the contract or subcontract for default at no cost to the Owner or the FAA.
VETERAN'S PREFERENCE
Reference: 49 USC § 47112(c)
In the employment of labor (excluding executive, administrative, and supervisory positions), the
Contractor and all sub -tier contractors must give preference to covered veterans as defined within Title
49 United States Code Section 47112. Covered veterans include Vietnam -era veterans, Persian Gulf
veterans, Afghanistan -Iraq war veterans, disabled veterans, and small business concerns (as defined by
15 USC § 6321 owned and controlled by disabled veterans. This preference only applies when there are
covered veterans readily available and qualified to perform the work to which the employment relates.
PROVISIONS APPLICABLE TO CONTRACTS FXCEEDING$10,000
DISTRACTED DRIVING
Reference: Executive Order 13513
DOT Order 3902.10
In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving", (10/1/2009) and DOT Order 3902.10, "Text Messaging While Driving", (12/30/2009), the
Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce
safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while
driving when performing work related to a grant or subgrant.
In support of this Initlative, the Owner encourages the Gontractorto promote policies and initiatives far
its employees and other work personnel that decrease crashes by distracted drivers, including policies
that ban text messaging while driving m otor ve h I c I es while performing work activities associated with
the project. The Contractor must include the substance of this clause in all sub -tier contracts exceeding
510,000 that involve driving a motor vehicle in performance of work activities associated with the
project.
Page 7 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 37 of 122
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Reference: 2 CFR Part 200, Appendix II(C)
41 CFR § 60-1.4
41 CFR § 60.4.3
Executive Order 11246
Equal Opportunity Clause
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor
will take affirmative action to ensure that applicants are employed, and that employees are
treated during employment, without regard to their race, color, religion, sex, sexual orientation,
gender identify, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff,
or termination; rates of pay or other forms of compensation; and selection far training,
including apprenticeship. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of
this nondiscrimination clause-
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of
the Contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or
applicant for employment because such employee or applicant has inquired about, discussed, or
disclosed the compensation of the employee a applicant or another employee or applicant.
This provision shall not apply to instances in which an employee who has access to the
compensation information of other employees or applicants as a part of such employee's
essential job functions discloses the compensation of such other employees or applicants to
individuals who do not otherwise have access to such information, unless such disclosure is in
response to a formal complaint or charge, in furtherance of an investigation, proceeding,
hearing, or action, Including an i nvestiga tl on conducted by the employer, or Is consistent with
the contractor's legal duty to furnish information.
(4) The Contractor will send to each labor union or representative of workers with which it has a
collective bargaining agreement or other contract or understanding, a notice to be provided by
the agency contracting officer, advising the labor union or workers' representative of the
Contractor's commitments under this section 202 of Executive Order 11246 of September 24,
1965, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
[S] The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor-
(6) The Contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records, and accounts by the contracting
agency and the Secretary of Labor for purposes of investigation to ascertain compliance with
such rules, regulations, and orders.
(7) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this
contract or with any such rules, regulations, or orders, this contract may be canceled,
Page 8 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 38 of 122
terminated, or suspended in whole or in part and the Contractor may be declared ineligible For
further Government contracts in accordance with procedures authorized in Executive Order
11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of
the Secretary of Labor, or as otherwise provided by law.
(8) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued
pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The Contractor will take such
action with respect to any subcontract or purchase order as may be directed by the Secretary of
Labor as a means of enforcing such provisions, including sanctions for noncompliance: Provided,
however, that in the event the contractor becomes involved in, or is threatened with, litigation
with a subcontractor or vendor as a result of such direction, the Contractor may request the
United States to enter into such litigation to protect the interests of the United States.
PROHIBITION OF SEGREGATED FACILITIES
Reference: 2 CFR Part 200, Appendix II(C)
41 CFR Part 60-1
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any
segregated facilities at any of its establishments, and that it does not and will not permit its
employees to perform their services at any location under its control where segregated facilities are
maintained. The Contractor agrees that a breach of this clause is a violation of the Equal
Employment Opportunity clause in this contract.
(b) "Segregated facilities," as used in this clause, means any waiting rooms, work areas, rest rooms and
wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or
dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation,
and housing facilities provided for employees that are segregated by explicit directive or are in fact
segregated on the basis of race, color, religion, sex, sexual orientation, gender identity, or national
origin because of written or oral policies or employee custom. The term does not include separate
or single -user rest rooms or necessary dressing or sleeping areas provided to assure privacy
between the sexes.
(c) The Contractor shall include this clause in every subcontract and purchase order that is subject to
the Equal Employment Opportunity clause of this contract.
TERMINATION OF CONTRACT
Reference: 2 CFR Part 200, Appendix II(B)
FAA Advisory Circular 150/5370-10, Section 80-09
Termination for Convenience (Professional Services
The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience
and without cause or default on the part of Consultant. Upon receipt of the notice of termination,
except as explicitly directed by the Owner, the Contractor must immediately discontinue all services
affected.
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Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys,
models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other
documents and materials prepared by the Engineer under this contract, whether complete or
partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work
completed up through the date the Consultant receives the termination notice. Compensation will
not include anticipated profit an non -performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are
incomplete as a result of the termination action under this clause.
Termination for Cause (Professionai Servicesl
Either parry may terminate this Agreement for cause if the other parry fails to fulfill its obligations
that are essential to the completion of the work per the terms and conditions of the Agreement. The
party initiating the termination action must allow the breaching party an opportunity to dispute or
cure the breach.
The terminating party must provide the breaching party seven (7) days advance written notice of its
intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the
conditions necessary to cure the breach, and the effective date of the termination action. The rights
and remedies in this clause are in addition to any other rights and remedies provided by law or
under this agreement.
a) Termination by Owner: The Owner may terminate this Agreement for cause in whole or in part,
for the failure of the Consultant to:
1. Perform the services within the time specified in this contract or by Owner approved
extension;
2. Make adequate progress so as to endanger satisfactory performance of the Project; or
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
Upon receipt of the notice of termination, the Consultant must immediately discontinue all services
affected unless the notice directs otherwise. Upon term In at Ion of the Agreement, the Consultant
must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps,
photographs, estimates, summaries, and other documents and materials prepared by the Engineer
under this contract, whether complete or partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work
completed up through the date the Consultant receives the termination notice. Compensation will
not include anticipated profit on non -performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are
incomplete as a result of the termination action under this clause.
If, after finaIixation of the termination action, the Owner determines the Consultant was not in
default of the Agreement, the rights and obligations of the parties shall be the same as if the Owner
issued the termination for the convenience of the Owner.
b) Termination by Consultant: The Consultant may terminate this Agreement for Cause in whole or
in part, if the Owner:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
Page 11) of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 40 of 122
3. Suspends the project for more than one hundred eighty (180) days due to reasons beyond
the control of the Consultant.
Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with
Consultant for the purpose of terminating the agreement or portion thereof, by mutual consent. If
owner and Consultant cannot reach mutual agreement on the termination settlement, the
Consultant may, without prejudice to any rights and remedies it may have, proceed with
terminating all or parts of this Agreement based upon the Owner's breach of the contract.
In the event of terminall on due to Owner breach, the Consultant Is entitled to invoice Owner and to
receive full payment for all services performed or furnished in accordance with this Agreement and
all justified reimbursable expenses incurred by the Consultant through the effective date of
termination action. Owner agrees to hold Consultant harmless for errors or omissions In documents
that are incomplete as a result of the termination action under this clause.
PROVI51OINS APPLICABLE TO CONTRACTS EXCEEDING$25,000
DEBARMENT AND SUSPENSION
Reference: 2 CFR Part 180 (Subpart B)
2 CFR Part 200, Appendix II(H)
2 CFR Part 1200
DOT Order 4200.5
Executive Orders 12549 and 12689
Certification of Offemr/Bidder Regarding Debarment
By submitting a bid/proposal underthis solicitation, the bidder or offeror certifies that neither it nor
its principals are presently debarred or suspended by any Federal department or agency from
participation in this transaction.
Certification of Lower tier Contractors Regarding Debarment
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a
"covered transaction", must confirm each lower tier participant of a "covered transaction" under
the project Is not presently debarred or otherwise disqualified from partIcIpall on In this federally -
assisted project. The successful bidder will accomplish this by:
1. Checking the System for Award Management at website: htty://www.sarn.gov.
2. Collecting a certification statement similar to the Certification of Offeror /Bidder Regarding
Debarment, above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to disclose
to a higher tier participant that it was excluded a disqualified at the time it entered the covered
transaction, the FAA may pursue any available remedies, including suspension and debarment of the
non -compliant participant.
Page 11 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 41 of 122
PROVISIONS APPLICABLE TO CONTRACTS EXCE EDI N G S I KODD
CONTRACT WORKHOUIRS AND SAFETY STANDARDS ACT REQUIREMENTS
Reference: 2 CFR Part 200, Appendix II(E)
2 CFR § 5.5(b)
40 USC § 3702
40 USC § 3704
1. Dvertime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or
involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic,
including watchmen and guards, in any workweek in which he or she is employed on such work to work
In excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a
rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty
hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and
any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor
and subcontractor shall be liable to the United States (in the case of work done under contract for the
District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such
liquidated damages shall be computed with respect to each individual laborer or mechanic, including
watchmen and guards, employed in violation of the clause set forth in paragraph (1j of this clause, in the
sum of $29 for each calendar day on which such individual was required or permitted to work in excess
of the standard workweek of forty hours without payment of the overtime wages required by the clause
set forth in paragraph (1) of this clause.
3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written
request of an authorized representative of the Department of Labor withhold or cause to be withheld,
from any moneys payable on account of work performed by the contractor or subcontractor under any
such contract or any other Federal contract with the same prime contractor, or any other fed erally-
assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the
same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such
contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth
in paragraph (2j of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1)
through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower
tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.
Page 12 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 42 of 122
LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
Reference: 31 USC § 1352 — Byrd Anti -Lobbying Amendment
2 CPR Part 200, Appendix II(I)
49 CFR Part 20, Appendix A
Certification Reaardrna tobbyina
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or
her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or
Offeror, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an ofFlcer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents far all sub -awards at all tiers [including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements] and that all sub -recipients shall certify and disclose
accordingly.
This certification is a material representation of fad upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering Into this transactlon Imposed by section 1352, title 31, U.S. Code. Any person who falls to
file the required certification shall be subject to a civil penalty of not less than 5 10, 000 and not more
than $100,000 for each such failure.
PROVISIONS APPLICABLE TO CONTRACTS EJICEEOING$150,000
CLEAN AIR AND WATER POLLUTION CONTROL
References: 2 CPR Part 200, Appendix II(Gy
42 USC § 7401, et seq
33 USC § 1251, et seq
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to
the Clean Air Act (42 USC §§ 7401-7671q] and the Federal Water Pollution Control Act as amended
(33 USC §§ 1251-1387). The Contractor agrees to report any violation to the Owner immediately upon
discovery. The Owner assumes responsibility for notifying the Environmental Protection Agency (EPA)
and the Federal Aviation Administration.
The Contractor must include this requirement in all subcontracts that exceed $150,000.
Page 13 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 43 of 122
PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING$i50,ODD
BREACH OF CONTRACT TERMS
Reference: 2 CFR § 200 Appendix II(A)
Any vioIation or breach of terms of this contract on the part of the Contractor a its subcontractors may
result in the suspension or termination of this contract or such other action that may be necessary to
enforce the rights of the parties of this agreement.
Owner will provide Contractor written notice that describes the nature of the breach and corrective
actions the Contractor must undertake In order to avoid termination of the contract. Owner reserves
the right to withhold payments to Contractor until such time the Contractor corrects the breach or the
Owner elects to terminate the contract. The Owner's notice will identify a specific date by which the
Contractor must correct the breach. Owner may proceed with termination of the contract if the
Contractor fails to correct the breach by the deadline indicated in the Owner's notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies available
thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies
otherwise imposed or available by law.
DISADVANTAGED BUSINESS ENTERPRISE
Reference: 49 CFR Part 26
Prime Contracts (Contracts Covered by a DBE Programl
Contract Assurance (49 CFR § 26,131
The Contractor, subrecipient orsubcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the performance of this contract. The Contractor shall carry out applicable
requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure
by the Contractor to carry out these requirements is a material breach of this contract, which may
result in the termination of this contract or such other remedy as the recipient deems appropriate,
which may include, but is not limited to:
1j Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non -responsible.
Prompt Payment (49 CFR § 26,29)
The prime contractor agrees to pay each su h cont ra cto r under this prime contract for satisfactory
performance of its contract no later than thirty (3D) calendar days from the receipt of each payment
the prime contractor receives from Owner. The prime contractor agrees further to return retainage
payments to each suhcontractor within thirty (30) calendar days after the subcontractor's work is
satisfactorily completed. Any delay or postponement of payment from the above referenced time
frame may occur only far good cause following written approval of the Owner. This clause applies to
both DBE and non -DBE subcontractors.
Page 14 of 14 Updated January 20, 2023
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 44 of 122
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 356-5045
Resolution number
Resolution setting a public hearing on March 20, 2023 for the plans,
specifications, form of contract, and estimate of cost for the
construction of "Runway 12/30 Relocation Threshold" project, and
directing City Clerk to publish notice of said hearing, and directing the
Chairperson to place said plans on file for public inspection.
Be it resolved by the Airport Commission of the City of Iowa City:
1. That a public hearing on the plans, specifications, form of contract, and estimate
of cost for the construction of the above -mentioned project is to be held on the
20th day of March 2023 at 6:00 p.m. in the Iowa City Airport Terminal Building,
1801 S. Riverside Drive, Iowa City, Iowa, or if said meeting is cancelled, at the
next meeting of the Airport Commission thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the
public hearing for the above -named project in a newspaper published at least
once weekly and having a general circulation in the City, not less that four (4) nor
more than twenty (20) days before said hearing.
3. That a copy of the plans, specifications, form of contract, and estimate of cost for
the construction of the above -named project is hereby ordered placed on file by
the Chairperson in the office of the City Clerk for public inspection
Passed and approved this day of 2023.
Approved By:
Chairperson
Attest:
Secretary
City Attorney's Office
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 45 of 122
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution number
Resolution approving Work Order No. 10 with Bolton & Menk,
Inc. for professional services related to "terminal building and
gateway entrance" improvements.
Whereas, the Iowa City Airport Commission entered into a contract entitled "Master Agreement"
with Bolton & Menk, Inc. on February 22, 2019, to provide engineering services for Federal
Airport Improvement Program Projects; and
Whereas, Section 1 Paragraph B of said agreement provides that the parties may agree to
additional services as described in Work Orders; and
Whereas, the Iowa City Airport Commission and Bolton & Menk, Inc. have previously approved
Work Order No.s 1, 2, 3, 4, 5, 6, 7, 8 and 9; and
Whereas, the Commission and Bolton & Menk, Inc., now desire to enter into Work Order No. 10,
a copy of which is attached; and
Whereas, it is in the best interest of the Commission to enter into Work Order No. 10.
Now, Therefore, be it resolved by the Airport Commission of the City of Iowa City:
The Chairperson is authorized to sign and the Secretary to attest to the attached Work
Order No. 10.
Passed and approved this day of
Chairperson
Attest:
Secretary
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
2023.
Approved by
Qr,,,,,� i !acl� Oa.
City Att rney's Office
Absent
the Resolution be
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 46 of 122
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution number
Resolution approving a professional services agreement with
Crawford, Murphy, and Tilly, Inc. for services related to the
preliminary sizing and environmental considerations of a solar
power system at the Iowa City Municipal Airport.
Whereas, the Iowa City Airport Commission issued a request for qualifications for firms to
provide qualifications for the development and installation of a solar power system to provide
power for airport systems; and
Whereas, Crawford, Murphy, & Tilly, Inc. was selected by the Commission following an
evaluation of submissions; and
Whereas, the Iowa City Airport Commission desires to install a solar power array in order to
provide electrical energy from renewable resources and reduce its dependence on fossil fuels;
and
Whereas, the Commission and Crawford, Murphy, and Tilly, Inc., now desire to enter into a
professional services agreement, a copy of which is attached; and
Whereas, it is in the best interest of the Commission to enter into the agreement with Crawford,
Murphy, and Tilly, Inc.
Now, Therefore, be it resolved by the Airport Commission of the City of Iowa City
The Chairperson is authorized to sign and the Secretary to attest to the attached
agreement.
Passed and approved this day of
Chairperson
Attest:
Secretary
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
2023.
Approved by
GP.
Chy Attey's Office
Absent
the Resolution be
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 47 of 122
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
IOWA CITY MUNICIPAL AIRPORT
AND
CRAWFORD, MURPHY, AND TILLY, INC.
FOR
SOLAR POWER GENERATION PROJECT
PRELIMINARY
DESIGN
CONSTRUCTION
X SPECIAL SERVICES
THIS AGREEMENT made and entered into this 9th day of March, 2023, by and between the
IOWA CITY AIRPORT COMMISSION, whose address is 1801 S. Riverside Drive, Iowa City, Iowa, 52246,
hereinafter referred to as "AIRPORT' and CRAWFORD, MURPHY AND TILLY, INC. (CMT), Consulting
Engineers, whose address is 2750 West Washinqton, Springfield, Illinois 62702, hereinafter referred to as
"CONSULTANT".
WHEREAS, AIRPORT requires professional services of CONSULTANT to provide necessary
engineering and related services for the project development and environmental services for Solar
Power Generation, hereinafter referred to as "Project'; and,
WHEREAS, CONSULTANT has agreed to provide the requested professional services; and,
WHEREAS, The Iowa City Airport Commission selected Crawford, Murphy and Tilly, Inc. during
the December 8th, 2022, Commissioner's meeting for the scope of work included in this project and,
WHEREAS, CONSULTANT was selected by AIRPORT in accordance with the requirements of
Federal Regulation 49 CFR Part 18.
NOW, THEREFORE, in consideration of the covenants and agreement hereinafter set forth, the
parties agree as follows:
ARTICLE 1. SCOPE OF SERVICES
1.1 CONSULTANT, in consideration of the payment on the part of AIRPORT, agrees to furnish and
perform the engineering services required for the preparation of Project.
1.2 Special Services Phase: The development of some projects may involve services, activities or
studies outside of the basic design phase services routinely performed by the CONSULTANT;
those activities for this Project include:
1.2.1 CONSULTANT shall perform Project Development and Formulation Phase Services as
outlined in Appendix A.
1.2.2 CONSULTANT shall perform Special Services as outlined in Appendix A.
ARTICLE 2. CHANGE IN SCOPE
It is mutually agreed that any change in the scope of Project as outlined in Article 1, by AIRPORT or the
Federal Aviation Administration (FAA), resulting in extra expense to CONSULTANT, will be considered
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beyond the normal scope of this Agreement. In addition to the foregoing services, AIRPORT may require
additional services such as property surveys, descriptions of land, easements, redesign, or major
changes of the concept after plans or concepts have been approved by AIRPORT or FAA. Payment to
CONSULTANT for such work, because of the change of scope of Project, will be negotiated at the time of
the anticipated change and will be mutually agreed to by execution of an amendment to this Agreement.
ARTICLE 3. COMPENSATION
3.4 Compensation for services in this Agreement for Engineering Services — Special Services Phase
will be on a cost plus fixed fee basis with the fixed fee being 4 600.00 and the total amount not
to exceed $36,500.00 without a modification to this Agreement. The estimated cost for
CONSULTANT's services for this part of Project is shown as Attachments A, A-1, A-2, A-3 and
A-4. For all work under this Paragraph, CONSULTANT will submit monthly statements to
AIRPORT for all payroll costs and other expenses incurred on Project and will include a pro-rata
share of the fixed fee in proportion of the statement amount to the not to exceed amount. Sub -
Consultants' compensation will be at the hourly rates and direct expense rates stated in their
respective proposals. Sub -Consultants will submit monthly statements to CONSULTANT for
inclusion in CONSULTANT's monthly statement to AIRPORT. AIRPORT will make payment
monthly to CONSULTANT based on the aforementioned statement. Said compensation will be for
all labor, fixed fee, and other expenses incurred by CONSULTANT and Sub -Consultants.
CONSULTANT will then make payment to Sub -Consultant of the amount indicated in the
statement. Upon final completion and acceptance of Project, any remaining portion of the fixed
fee will be included on the final statement from CONSULTANT.
3.5 Payments will be made to CONSULTANT by AIRPORT within sixty (60) days of receipt of proper
billing. Invoices which are not paid within sixty (60) days of receipt of proper billing will bear
interest at the rate of one and one-half percent (1'/%) for each month or fraction thereof from the
date sixty (60) days after receipt of proper billing to time of payment except when payment delays
are beyond the control of AIRPORT.
ARTICLE 4. CONSULTANT RESPONSIBILITIES
4.1 CONSULTANT will act as AIRPORT's agent and will endeavor to protect AIRPORT's interest.
4.2 CONSULTANT will ensure that all employees working on Project are and will remain properly
licensed, registered, and/or otherwise authorized as required by any federal, state, or municipal
law, to perform the services under this Agreement.
ARTICLE 5. AIRPORT RESPONSIBILITIES
5.1 AIRPORT will make available to CONSULTANT all technical data that is in AIRPORT's
possession including maps, surveys, property descriptions, borings, or other information required
by CONSULTANT and relating to his work.
5.2 AIRPORT agrees to cooperate with CONSULTANT in the approval of all plans and specifications,
or should they disapprove of any part of said plans and specifications, will make a timely decision
in order that no undue expense will be caused CONSULTANT because of lack of decisions. If
CONSULTANT is caused to incur expenses such as additional design drafting, due to changes
ordered by AIRPORT after the completion and approval of the plans and specifications,
CONSULTANT will be equitably paid for such extra expenses and services.
5.3 AIRPORT will pay publishing costs for advertisements of notices, public hearings, requests for
bids, and other similar items and will pay for all permits and licenses that may be required by
local, state, or federal authorities, and will secure, with the assistance of CONSULTANT when
requested, necessary land, easements, and rights -of -way required for Project.
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ARTICLE 6. OPINION OF PROBABLE CONSTRUCTION COST
An opinion of probable construction cost prepared by CONSULTANT represents judgment as a design
professional and is supplied for AIRPORT's guidance. Since CONSULTANT has no control over the cost
of labor and material, or over competitive bidding or market conditions, CONSULTANT does not
guarantee the accuracy of its opinion as compared to contractor bids or actual cost to AIRPORT.
ARTICLE 7. NOTICE TO PROCEED
It is further mutually agreed by the parties hereto that CONSULTANT will proceed to furnish engineering
services on any phase of the Agreement under the terms heretofore provided in this Agreement, after the
Notice to Proceed has been given in writing by AIRPORT. CONSULTANT agrees to perform said
services and work to carry out the provisions of the Agreement in a good and workmanlike manner.
ARTICLE 8. FEDERAL AVIATION ADMINISTRATION (FAA) APPROVAL
This Agreement is subject to the approval of the Federal Aviation Administration (FAA), if required.
ARTICLE 9. CONSULTANT WORK PRODUCT
9.1 CONSULTANT, or its duly authorized representative, will sign the original tracings of all drawings
and the first page of all specifications, estimates, or similar documents prepared by
CONSULTANT under CONSULTANT's printed name and over the affixed replica of the
authorized representative's professional seal or the authorized representative's registration
certificate number, including the State or jurisdiction of issuance.
9.2 All sketches, tracings, plans, specifications, reports on special studies, and other data prepared
under this Agreement will become the property of AIRPORT and will be delivered to AIRPORT
upon completion of the plans or termination of the services of CONSULTANT. There will be no
restriction or limitation on their future use by AIRPORT, except any use on extensions of Project
or on any other project without written verification or adaptation by CONSULTANT for the specific
purpose intended will be AIRPORT's sole risk and without liability or legal exposure to
CONSULTANT.
9.3 AIRPORT acknowledges CONSULTANT's plans and specifications, including all documents on
electronic media, as instruments of professional service. Nevertheless, the plans and
specifications prepared under this Agreement will become the property of AIRPORT upon
completion of the services and payment in full of all moneys due to CONSULTANT.
9.4 AIRPORT and CONSULTANT agree that any electronic files prepared by either party will conform
to typical industry practices and be able to be electronically manipulated or modified.
9.5 AIRPORT is aware that significant differences may exist between the electronic files delivered
and the respective construction documents due to addenda, change orders, or other revisions. In
the event of a conflict between the signed construction documents prepared by CONSULTANT
and electronic files, the signed construction documents will govern.
9.6 AIRPORT may reuse or make modifications to the plans and specifications, or electronic files
while agreeing to take responsibility for any claims arising from any modification or unauthorized
reuse of the plans and specifications.
ARTICLE 10. REQUIRED FEDERAL CONTRACT CLAUSES
CONSULTANT further agrees to the Required Federal Contract Clauses as stated in Attachment B of this
Agreement.
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ARTICLE 11. INDEMNIFICATION AND HOLD HARMLESS
11.1 To the fullest extent permitted by law, CONSULTANT will hold harmless and indemnify AIRPORT
from and against all claims, suits, damages, losses, expenses, and reasonable attorney's fees,
arising out of or resulting from performance of the work, provided that such claims, suits,
damages, losses, or expenses are attributable to bodily injury, sickness, disease, or death, or to
injury or damage to or destruction of property including loss of use resulting there from, but only
the extent caused by negligent acts or omissions of CONSULTANT, its agents, or anyone directly
or indirectly employed by them, regardless of whether or not such claim, damage, loss, or
expense is caused in part by a party indemnified hereunder.
11.2 These indemnities will not be limited by listing any insurance coverage. If any negligent acts,
errors, and/or omissions are made by CONSULTANT in any phase of the work under this
Agreement, the correction of which may require additional field or office work, CONSULTANT will
be promptly notified and will be required to perform such additional work as may be necessary to
correct these negligent acts, errors, and/or omissions without undue delay and without additional
cost to AIRPORT. CONSULTANT will be responsible for any damages incurred as a result of its
negligent acts, errors, and/or omissions and for any losses or cost to repair or remedy
construction as a result of its negligent acts, errors, and/or omissions.
ARTICLE 12. INSURANCE
CONSULTANT will obtain and maintain continuously, public liability insurance combined single limit bodily
injury and property damage, auto and non -owner auto coverage, and Professional Liability Insurance
(also known as errors and omissions) coverage as required below. CONSULTANT will furnish to
AIRPORT certificates of insurance showing the amount and types of insurance. Policy will list the City of
Iowa City and the Iowa City Airport Commission as additional insureds on a primary, noncontributory
basis as well as provide notice to the City and Commission if insurance is cancelled.
Workers Compensation: Statutory
Commercial General Liability: $1,000,000
Professional Liability: $5,000,000
Automobile Liability: $1,000,000
Umbrella Coverage: $5,000,000
ARTICLE 13. MODIFICATION OF AGREEMENT
Any modification of this Agreement or additional obligation assumed by either party in connection with this
Agreement will be binding only if evidenced in a writing signed by each party or an authorized
representative of each party.
ARTICLE 14. PARTIES BOUND
This Agreement will be binding on and will inure to the benefit of and will apply to the respective
successors and assigns of CONSULTANT and AIRPORT. All references in this Agreement to
CONSULTANT or AIRPORT will be deemed to refer to and include successors and assigns of
CONSULTANT or AIRPORT without specific mention of such successors or assigns.
ARTICLE 15. ASSIGNMENT
Neither AIRPORT nor CONSULTANT will assign any rights or duties under this Agreement without the
prior written consent of the other party, provided, however, CONSULTANT may assign its rights to
payment without AIRPORT's consent. Unless otherwise stated in the written consent, no assignment will
release or discharge the assignor from any obligation under this Agreement.
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Meeting Date: March 9, 2023 Page 51 of 122
ARTICLE 16. TERMINATION
This Agreement may be terminated by either party upon thirty (30) days written notice should either party
fail substantially to perform in accordance with its terms through no fault of the other. It is also understood
that any such violation or breach of contract is subject to legal remedies in addition to any contractual or
administrative measures.
Reasons for which this Agreement may be terminated by either party because of circumstances beyond
the control of either party include, but are not limited to, inferior or uncompleted work by CONSULTANT,
lack of diligence by either party, or non -availability of funds or governmental policy decisions to abandon
or postpone the work indefinitely.
ARTICLE 17. AGREEMENT EXPIRES
This Agreement expires upon final approval and acceptance of the completed Project by the participating
parties and after all final engineering charges have been paid to CONSULTANT.
ARTICLE 18. DISPUTES
In the event of a dispute between AIRPORT and CONSULTANT arising out of or related to this
Agreement, the aggrieved party will notify the other party of the dispute within a reasonable time after
such dispute arises. If the parties cannot thereafter resolve the dispute, each party will nominate a senior
officer of its management to meet to resolve the dispute by direct negotiation or mediation.
Should such negotiation or mediation fail to resolve the dispute either party may pursue resolution in
District Court.
During the pendency of any dispute the parties will continue diligently to fulfill its respective obligation
hereunder.
ARTICLE 19. SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any
event rendering any portion or provision of this Agreement void will in no way affect the validity or
enforceability of any other portion or provision of this Agreement. Any void provision will be deemed
severed from this Agreement, and the balance of this Agreement will be construed and enforced as if it
did not contain the particular portion or provision held to be void. AIRPORT and CONTRACTOR further
agree to amend this Agreement to replace any stricken provision with a valid provision that comes as
close as possible to the intent of the stricken provision. The provisions of this Article will not prevent this
entire Agreement from being void should a provision which is of the essence of this Agreement be
determined void.
ARTICLE 20. NOTICES
20.1 All notices, demands, or other writings in this Agreement provided to be given, made, or sent, or
which may be given, made, or sent, by either party to the other, will be deemed to have been fully
given, made, or sent when made in writing and deposited in the United States mail, registered
and postage prepaid, and addressed as follows:
To Airport: Iowa City Municipal Airport
Attention: Airport Manager
1801 S. Riverside Drive
Iowa City, Iowa 52246
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Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 52 of 122
To Consultant: Crawford Murphy & Tilly, Inc.
Attention: Bradley M. Hamilton, P.E.
2750 West Washington Street
Springfield, Illinois 62702
20.2 The address to which any notice, demand, or other writing may be given, made, or sent to any
party as above provided may be changed by written notice given by the party as above provided.
ARTICLE 21. TIME OF THE ESSENCE
Time is of the essence of this Agreement and all of its provisions.
ARTICLE 22. GOVERNING LAW
It is agreed that this Agreement will be governed by, construed, and enforced in accordance with the
laws of the State of Iowa.
ARTICLE 23. ATTORNEY FEES
In the event that any action is filed in relation to this Agreement, the unsuccessful party in the action will
pay to the successful party, in addition to all the sums that either party may be called on to pay, a
reasonable sum for the successful party's attorney fees.
ARTICLE 24. PARAGRAPH HEADINGS
The titles to the paragraphs of this Agreement are solely for the convenience of the parties and will not be
used to explain, modify, simplify, or aid in the interpretation of the provisions of this Agreement.
ARTICLE 25. FORCE MAJEURE
In the event that either party hereto will be delayed or hindered in or prevented from the performance of
any act required hereunder by reason of strikes, lockouts, labor troubles, unavailability or excessive price
of fuel, power failure, riots, insurrection, war, terrorist activities, chemical explosions, hazardous
conditions, fire, weather or acts of God, or by reason of any other cause beyond the exclusive and
reasonable control of the party delayed in performing work or doing acts required under the terms of this
Agreement, then performance of such act will be excused for the period of the delay and the period for
the performance of any such act will be extended for a period equivalent to the period of such delay.
ARTICLE 26. OFFICERS TO NOT BENEFIT
Upon signing this agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a
City officer or employee from having an interest in a contract with the City, and certifies that no employee
or officer of the City, which includes members of the City Council and City boards and commissions, has
an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said
statutory provision enumerated in Section 362.5.
K \MdineAp\23005167-00_2023GenEng\Deliverable\IOMRevised AgreemenNOW - Final SS Agreement (Solar).doc Page 6
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 53 of 122
IN WITNESS WHEREOF, the parties hereto affixed their signatures this 9th day of March, 2023.
AIRPORT
Iowa City Airport Commission, Iowa
By:
Printed Name
Title:
ATTEST:
By:
Printed Name
Title:
CONSULTANT
Crawford, urph y & Tilly, Inc.
ftPh1Y$�Ile,� B r
-0, rQ,POWiTF,lle.
_ 401 \ .
` Z
j AU P - Brian R. Welker
w63 Printed Name
Title: Sr. Vice President & COO
ATTEST:
By:
Travis Strait
Printed Name
Title: Project Engineer
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Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 54 of 122
ATTACHMENT A —
LIST OF ATTACHMENTS
SCOPE OF SERVICES
ATTACHMENT A-1 / A-2 / A-3 / A-4 — PLANNING AND SPECIAL SERVICES
ESTIMATE OF COSTS / SALARY EXPENSES
ATTACHMENT B — FEDERAL CONTRACT PROVISIONS
ATTACHMENT C — SUMMARY OF OVERHEAD AND INDIRECT COSTS
ATTACHMENT D— PROJECT EXHIBIT
ATTACHMENT E— CIP PROJECT SUBMITTAL
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Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 55 of 122
ATTACHMENT A
SCOPE OF SERVICES
FOR THE PREPARATION OF ENERGY EFFICIENCY ASSESSMENT,
SOLAR CONCEPT STUDY AND ENVIRONMENTAL AND
REGULATORY SUBMITTALS FOR
PROPOSED SOLAR POWER GENERATION PROJECT AT
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
February 15, 2023
1) BACKGROUND
The Iowa City Municipal Airport (IOW) proposes installation of a solar development on
airport property that includes a combination of rooftop and ground mounted solar arrays.
The power generated from the solar arrays will be utilized to offset the cost of electricity
for the airport. The scope of services as outlined below are the anticipated tasks necessary
to complete an Energy Efficiency Assessment, initial Solar Concept Study and preparation
and submittal of the required environmental and regulatory clearance documents.
The Energy Efficiency Assessment and Solar Concept Study will determine adequate size
of the system and feasibility of roof and ground mounted arrays while the environmental
and regulatory scope includes NEPA clearance documentation and Airspace Approval
Drawings and Exhibits for the proposed sites.
Once the final solar design concept is selected, a subsequent design phase agreement
will be prepared that includes full system design and assembly of bidding documents.
2) SCOPE OF SERVICES (ENERGY EFFICIENCY ASSESSMENT / SOLAR CONCEPT)
TASK 1.0: KICKOFF MEETING
This task shall include coordination and attendance of a kickoff meeting to formalize
project scope and definition.
TASK 2.0: REVIEW EXISTING CONDITIONS AND DATA GATHERING
The Consultant will gather data and review existing conditions to assess viability of roof
mounted, and ground mounted solar arrays. This task will include the following scope
items:
• Field survey and condition assessment of existing electrical infrastructure.
• Review of Electrical, Structural and Architectural As-Builts.
• Preliminary structural and architectural assessment of the existing roofs.
• Preliminary analysis of capacity of existing electrical services and power
distribution systems.
Solar Power Generation Project 1 Town City Municipal Airport
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 56 of 122
TASK 3.0: ENERGY EFFICIENCY ASSESSMENT
The Consultant will analyze utility bills and energy consumptions for each facility to
determine preliminary system sizes. This task will include the following scope items:
• Review electric bills and annual energy consumption for each facility.
• Prepare preliminary array layouts for roof mounted and ground mounted
system.
• Determine maximum array sizes based on annual energy consumption and
available space.
• Perform energy production analysis using PVsyst for each array.
• Perform energy cost savings analysis.
TASK 4.0: PREPARE SOLAR CONCEPT REPORT
The Consultant will prepare a concept report with complete analysis of the Solar System,
including recommended system sizes, preliminary layouts, cost estimates and energy
production data.
TASK 5.0: PROJECT MANAGEMENT
Project management tasks will include routine coordination and management, consisting
of schedule monitoring, preparation of meeting minutes, and Agency coordination.
3) SCOPE OF SERVICES (ENVIRONMENTAL AND REGULATORY SUBMITTALS)
TASK 6.0: PREPARE DOCUMENTED CATEGORICAL EXCLUSION (CATEX)
Pursuant to FAA Order 1050.1 F, 5050.413, and the FAA Standard Operating Procedure
(SOP) 5.1: Standard Operating Procedure for CATEX Determinations, the Consultant will
prepare the FAA's Documented Categorical Exclusion with supporting documentation.
This task will also include exhibit creation to depict project elements and their potential
effect on environmental resources.
The required NEPA documentation, including the completed CATEX Form, project
exhibits, agency correspondence and other supporting documentation will be submitted
for review and comments to the Sponsor and FAA Central Region Airport's District Office.
Environmental Impact Analysis and Agency Coordination
The analysis of potential environmental impacts will be based on a desktop review of
potential environmental resources within the anticipated construction limits of the
proposed project.
Coordination will occur with the Iowa Department of Natural Resources (IDNR) for the
review process. Coordination with the U.S. Fish and Wildlife Service (USWFS) will also
occur through the Information for Planning and Consultation (IPaC) online consultation
process. Results of that coordination will be incorporated in the CATEX. Agency
coordination will also likely include the Federal Emergency Management Agency (FEMA)
and the State Historic Preservation Office (SHPO). The CATEX will also identify any
permits required and mitigation measures for the project to avoid and/or minimize potential
impacts.
No field surveys are anticipated as part of this scope of work. If it is determined that a
wetland and waters of the U.S. delineation, biological assessment and/or cultural survey
would be required, that additional effort is outside of the scope of this CATEX but could
Solar Power Generation Project 2 Iowa City Municipal Airport
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 57 of 122
be accomplished as a supplement to the scope. The following items will be included as
part of this scope:
Wetland Analysis
Review of the U.S. Fish and Wildlife Service: National Wetlands Inventory NWI mapper.
If concerns arise, coordination with the U.S. Army Corps of Engineers (USAGE) will take
place.
Threatened and Endangered Species Analysis
Review and analysis of the United States Department of Interior's Federally Endangered,
Threatened, Candidate Species and Species of Concern list and the IDNR.
Floodp/ain Analysis
Review of the Federal Emergency Management Agency's Flood Insurance Rate Map to
determine if the proposed sites are within a floodplain.
Public Involvement
As a portion of the project will be constructed within a floodplain, the public will be given
the opportunity to review and comment on the proposed project. A 30-day notice for public
comment will be placed into the Iowa City Press -Citizen, a secular newspaper of general
circulation in the Iowa City area. The notice will be published only once. Comments and
responses to comments received will be included in the Cat Ex. This scope does not
include a public hearing or public meeting.
Document Preparation
The FAA Categorical Exclusion checklist will be prepared and combined with responses
received from the regulatory agencies during the environmental coordination. The
following exhibits are proposed to be prepared: Sponsor's Proposed Action, Wetland Map,
Floodplain Map, USGS Map, Aerial Map and Project Location Map.
The Consultant will update and revise the Draft CATEX based on regulatory agency
coordination comments, Sponsor and FAA comments. The Final CATEX will include
revisions based on review comments. The Consultant will provide the Sponsor and FAA
with the Final CATEX for final approval.
TASK 7.0—AIRSPACE DRAWINGS AND EXHIBITS
This task includes the preparation of necessary drawings and exhibits to submit the FAA
Form 7460 to the FAA for review and approval. It is anticipated that a total of three
exhibits/drawings will be prepared. The expected drawings include: 1. Overall Site Plan
depicting the site and its relation to the existing airfield. 2. Detailed Site drawing depicting
the proposed solar field facilities and equipment. 3. Details of the Solar Arrays and
supporting equipment necessary to evaluate the system's effect on the airport airspace
environment. A glare study utilizing FAA's internet-based glare analysis tool will also be
completed.
TASK 8.0 - REVISIONS AND FAA REVIEW COORDINATION
The Consultant will provide the draft deliverables to the Sponsor and FAA for review. It is
anticipated that one (1) round of addressing Agency Comments will be necessary to the
CATEX Form and Airspace documents based upon individual reviews.
Solar Power Generation Project 3 Iowa City Municipal Airport
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 58 of 122
IOWA CITY MUNICIPAL AIRPORT
SOLAR POWER GENERATION PROJECT
ATTACHMENT A-1
Planning & Special Services
ESTIMATE OF COSTS
Category
1 Direct Salary Costs (See Attachment D-1)
2 Overhead and Labor
3 General and Administrative Overhead'
4 Direct Nonsalary Expenses
Lodging'
Meals/Per Diem'
Transportation
Materials & Supplies
Printing
CADD time
Other Costs (Excluding outside Services)
5 Fixed Payment2
5 Outside Services/Subconsultants
( 54.69% )
( 112.14% )
Amount ($)
$11,807.29
$6,457.41
$13,240.70
$195.00
$4,600.00
$200.00
Total = $36,500.40
Total Amount Not to Exceed = $36,500.00
Construction Cost: $450,000.00
Federal/State/Local
Attach a sketch labeled ATTACHMENT D in sufficient detail to clearly delineate the proposed areas of
work
NOTES:
1/ Not be used in calculation of fixed payment amount.
Fixed Payment (Profit) = (14.5%)x[Direct Salary Casts + (OH&B)x(Direct Salary Costs) +
2/ Transportation + Materials & Supplies + Printing + CADD time + Other Costs (excluding outside
services)].
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 59 of 122
Iowa City Municipal Airport
Solar Power Generation Project
ATTACHMENT A-2
PLANNING AND SPECIAL SERVICES
ESTIMATE OF SALARY EXPENSE
TIME REQUIRED
HOURLY
SALARY
CLASSIFICATION
HOURS
WAGE
EXPENSE
PRINCIPAL
0
$98.40
$0.00
PROJECT ENGINEER II
45
$79.33
$3,569.85
SENIOR STRUCTURAL ENGINEER II
6
$61.73
$370.38
PROJECT ENGINEER 1
4
$63.00
$252.00
PROJECT ENVIRONMENTAL SPECIALI7
0
$64.78
$0.00
SENIOR ENGINEER I
0
$46.59
$0.00
SENIOR ARCHITECT 1
4
$35.37
$141.48
TECHNICAL MANAGER 11
0
$53.60
$0.00
SENIOR PLANNER 1
58
$44.97
$2,608.26
GIS SPECIALIST
0
$44.12
$0.00
ENGINEERI
56
$35.40
$1,982.40
STRUCTURAL ENGINEER 1
0
$35.30
$0.00
PLANNER I
44
$35.45
$1,559.80
ENVIRONMENTAL SPECIALIST
0
$29.55
$0.00
TECHINCAL MANAGER 1
0
$31.58
$0.00
LAND SURVEYOR
0
$47.34
$0.00
SENIOR TECHNICIAN 11
24
$55.13
$1,323.12
TECHNICIAN 11
0
$36.46
$0.00
TECHNICIAN 1
0
$30.78
$0.00
ADMINISTRATIVE ASSISTANT
0
$22.72
$0.00
AVERAGE
TOTAL
241
$48.99
$11,807.29
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Iowa City Municipal Airport
Solar Power Generation Project
ATTACHMENT A-3
Planning and Special Services
ESTIMATED COST BREAKDOW N
Its.
4a LODGING (Not in Fixed Fee Comp.) days @
4b MEALS/PER DIEM (Not in Fixed Fee Come.) days @
4c TRANSPORTATION
Travel Reimbursement 300 Miles @
Daily Vehicle Charge Day @
Tolls
4d MATERIALS AND SUPPLIES
Surveying Supplies (paint, lathe, stakes, etc)
Drafting Media
Misc. Equipment and Direct Project Supplies
4e PRINTING
Full Size Prints sheets@
Photo -Copies sheets@
4f CADD time
4g OTHER COSTS (EXCLUDING OUTSIDE SERVICES)
Direct Project Shipping Expense
5 OUTSIDE SERVICES/SUBCONSULTANTS
Newpaper Advertisement (Public Notice)
Page 60 of 122
Sub -Total
Sul}Total
$0.65 $195.00
SubTotal $195.00
Sub -Total
Sub -Total
Sub -Total
Sub -Total
$200.00
SulsTotal $200.00
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 61 of 122
Iowa City Municipal Airport
Sala, Power Generation Project
Attachment Aet
Cost Estimate of Consultant Services (By Task)
ElemenlolWo,X
Xours
-a
Xale
Total giro
Lab., c1
°b nlTmal
Labo,
�
-
$,
-
g
_
_
£
`y,
-
N
-
-
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v
_
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8
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s
A
s
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i
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a
M
a
.H
a
A
S
a
'b
a
a
C
sp.aial samie.a
Energy Efficiency Assessment and Saar Concept Study
1.a
$5].95
$5orc.12
1S.l
0
02
S
0
0
0
4
0
0
0
5fi
0
0
0
0
0
0
0
0
0
1.0 Ahmed Sledge Meeting
2
$]9..
$156.00
1.11%
2
20 ExiatinO Contlt-, antl Data G,h,dng
42
W.S.
$2,259.58
19.14%
o
10
5
0
0
0
0
0
0
0
18
0
0
0
0
0
0
0
0
0
21 Fldtl S-V4E-t grxG,Iml lnlm,tu-b-
16
S5].3]
U17.84
].T/°/°
3
3
L I Sit, re- A Existing E-ft and Grountl FlnuntM Array L nallnn
10
65L 9]
$31Bi2
4.41,
0
23 Pat ung, Stuiduni and A,c00ectural Aesessmenl of Hangar E.ota
16
S27.o
$441.74
1.14°/n
21
4
4
SO Enemy Efficiency Assessment
36
$50.04
$1 Sin.55
15.26Y.
0
12
0
0
0
0
0
0
0
0
24
0
0
0
0
0
0
0
0
0
C..1 FaCum O err cA Bilsund Energy Consumption
6
550.M
$111.2e
2.141
2
4
A2 Prall unary System Smog and Cost Saving Analyst a
15
550.01
$100.78
1.11%
6
12
&3 Pidlminery Army tnyoul
12
SW.W
$1111.12
a00%
4
1
AS Sol or Concept Report
24
$5].7O
$1288.90
10.92°/v
0
10
0
0
0
0
0
0
0
0
14
0
0
0
0
0
0
0
0
0
Al Prepare Saar Concept Ramat and Reconnnn hens
10
5529J
$,2g.72
4A9%
4
fi
A2 Pidlminery Coal Eailmnle
10
552.97
$.1.72
4.48%
4
fi
A3 Resew Concept Submltld wM Owna
4
557.37
$22gA8
1°a .94
2
2
50 Pmjecl Management
4
$]8.33
$]1).l2
2.fiayv
4
EnvlronmentN and Airspace AppmeAs
...
$44.97
$5,991.17
50.66%
0
3
0
4
0
0
0
0
58
0
0
0
44
0
0
0
24
0
0
0
80 NEGA Categorical ECtluslo n RATES) Documentation
51
$41.69
$2,126.22
106.1]°/v
0
0
0
1
0
0
0
0
14
0
0
0
28
0
0
0
8
0
0
0
&1 CATEX Preparall on/Agency Coordination
39
84111
$1.662.74
iii.T/%
1
10
20
8
12 PnHlc Comment PuNlrallnn /Real awl Raalx,nm
12
53862
$4fi3A8
139.31%
4
8
].0 Alrspam 5ubmlffal
76
$47.62
$3,622.21
1208.0%
0
3
0
]
c
c
c
c
42
0
0
0
12
0
0
0
10
0
0
0
7.1 CE/AAA EMm1t/Submittal
24
$45.76
$1,111.71
30 a2%
1
1
2
12
P
T.2 G on, 6letly Anrlysia
or
548.55
$2,324.50
di2
2
40
3
80 FAA Coortllnaxan and Review
6
$38.62
$2]1.7A
TT.19°
2
1
Totals
1 241
$43.99
1 $11,807.29
100.00°/
0
45
4
0
0
4
0
58
0
54
0
44
0
0
0
24
0
0
0
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 62 of 122
ATTACHMENT B
REQUIRED CONTRACT PROVISIONS FOR AIRPORT IMPROVEMENT PROGRAM AND FOR OBLIGATED SPONSORS
REQUIRED FEDERAL CLAUSES FOR PROFESSIONAL SERVICES CONTRACTS
INDEX
1. ACCESS TO RECORDS AND REPORTS (Reference: 2 CFR § 200.334; 2 CFR § 200.337; FAA
Order 5100.38)
2. BREACH OF CONTRACT (Reference: 2 CFR Part 200, Appendix II(A))
3. CIVIL RIGHTS GENERAL (Reference: 49 USC § 47123)
4. CIVIL RIGHTS - TITLE VI ASSURANCE (Reference: 49 USC § 47123; FAA ORDER 1400.11)
5. CLEAN AIR AND WATER POLLUTION CONTROL (Reference: 2 CFR Part 200, Appendix II(G);
42 USC § 7401, et seq; 42 USC § 1251, et seq)
6. CONTRACT WORKHOURS AND SAFETY STANDARD ACT REQUIREMENTS (Reference: 2
CFR Part 200, Appendix II(E); 2 CFR § 5.5(b); 40 USC § 3702; 40 USC § 3704)
7. DEBARMENT AND SUSPENSION (Reference: 2 CFR Part 180 (Subpart B); 2 CFR Part 200,
Appendix II(H); 2 CFR Part 1200, DOT Order 4200.51 Executive Orders 12549 and 12689)
8. DISADVANTAGED BUSINESS ENTERPRISE (Reference: 49 CFR Part 26)
9. DISTRACTED DRIVING (Reference: Executive Order 13513; DOT Order 3902.10)
10. DOMESTIC PREFERENCES FOR PROCURMENT (Reference 2 CFR § 200.322; 2 CFR Part
200, Appendix II(L))
11. EQUAL EMPLOYMENT OPPORTUNITY (EEO) (Reference: 2 CFR Part 200, Appendix II (C); 41
CFR § 60-1.4; 41 CFR § 60-4.3; Executive Order 11246)
12. FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) (Reference: 29 USC
§ 201, et seq; 2 CFR § 200.430)
13. LOBBY AND INFLUENCING FEDERAL EMPLOYEES (Reference: 31 USC § 1352 — Byrd Anti -
Lobbying Amendment; 2 CFR Part 200, Appendix II(I); 49 CFR Part 20, Appendix A)
14. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 (Reference 29 CFR Part 1910)
15. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT (Reference: 2 CFR § 200, Appendix II(k))
16. DRUG FREE WORKPLACE REQUIRMENTS (Reference: 49 CFR 32; Drug -Free Workplace Act
of 1988 (41 USC § 8101-8106, as amended))
17. TAX DELINQUENCY AND FELONY CONVICTION (Reference: Section 8113 of the Consolidated
Appropriations Act, 2022 (Public Law 117-103) and similar provisions in subsequent
appropriations acts. DOT Order 4200.6 — Appropriations Act Requirements for Procurement and
Non -Procurement Regarding Tax Delinquency and Felony Convictions
18. TERMINATION OF CONTRACT (Reference: 2 CFR Part. Appendix II (B); FAA Advisory Circular
150/5370-10, Section 80-09)
19. TRADE RESTRICTION CLAUSE (Reference: 49 USC § 50104, 49 CFR Part 30)
20. VETERAN'S PREFERENCE (Reference: 49 USC § 47112(c))
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 63 of 122
ATTACHMENT C
INDIRECT OVERHEAD COSTS
SUMMARY OF OVERHEAD AND INDIRECT COSTS
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 64 of 122
Illinois Department of Transportation
2300 South Dirksen Parkway ! Spnngfield, Illinois 162764
October 25. 2021
Subject: PRELIMINARY ENGINEERING
Consultant Unit
Prequalification File
Roger Driskell
CRAWFORD, MURPHY, & TILLY, INC.
2750 West Washington Street
Springfield, IL 62702
Dear Roger Driskell,
We have completed our review of your "Statement of Experience and Financial
Condition" (SEFC) which you submitted for the fiscal year ending Dec 31, 2020.
Your firm's total annual transportation fee capacity will be $96,800,000.
Your firm's payroll burden and fringe expense rate and general and administrative
expense rate totaling 166.83% are approved on a provisional basis. The rate used
in agreement negotiations may be verified by our Bureau of Investigations and
Compliance in a pre -award audit. Pursuant to 23 CFR 172.11(d), we are providing
notification that we will post your company's indirect cost rate to the Federal
Highway Administration's Audit Exchange where it may be viewed by auditors from
other State Highway Agencies.
Your firm is required to submit an amended SEFC through the Engineering
Prequalification & Agreement System (EPAS) to this office to show any additions or
deletions of your licensed professional staff or any other key personnel that would
affect your firm's prequalification in a particular category. Changes must be
submitted within 15 calendar days of the change and be submitted through the
Engineering Prequalification and Agreement System (EPAS).
Your firm is prequalified until December 31, 2021. You will be given an additional
six months from this date to submit the applicable portions of the "Statement of
Experience and Financial Condition" (SEFC) to remain prequalified.
Sincerely,
Jack Elston, P.E.
Bureau Chief
Bureau of Design and Environment
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 65 of 122
CRAWFORD, MURPHY & TILLY, INC.
SUMMARY OF INDIRECT OVERHEAD COST
AUDITED CALENDAR YEAR 2020
AND PROVISIONAL 2020/2021
CMT ACCOUNT % OF DIRECT
NUMBER ACCOUNT NAME LABOR COSTS
6151
6102, 6103, 6170
6154, 6156, 6158
6159,6160
6104-6119
6222,6264
6231
6251
6252
6271
6253-6254
6261-6265
6281,6284
6291,92,95,6321-23
6331,6332
6351,52,61,62,69
6366, 6367, 6368
6371,6372,6381, 6382
6401+COFC
PAYROLL BURDEN AND FRINGE BENEFITS
FICA Tax 12.10%
Paid Time Off (Vacation, Holidays and Sick Leave) 16.34%
Group Medical, Life, Workers Comp, Disability and Unemployment Insurance 8.64%
Employee Retirement Plan Contributions 17.61% 54.69%
GENERAL & ADMINISTRATIVE OVERHEAD EXPENSE
Indirect Salaries - Not Allocable to Projects
Miscellaneous Taxes
Professional Fees
Rent
Utilities
Telephone & Data
Maintenance, Repairs & Supplies
Office Supplies, Shipping & Reproduction
Seminars, Registration & Education
Travel & Vehicle Expense
Business Insurance
Equipment Expense, Repairs & Maintenance
Computer Expense & Supplies
Maps, Reference Books, Engineering & Survey Supplies
Depreciation & Cost of Facilities Capital (0.23%)
66.71%
1.10%
4.48%
10.31 %
0.71 %
2.37%
1.62%
0.69%
1.79%
1.37%
2.75%
1.51
12.27%
0.28%
4.18% 112.14%
TOTAL OVERHEAD 166.83°%
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 66 of 122
ATTACHMENT D
PROJECT EXHIBIT
AirAuoabBiuriaeiam*g@gda(SaMV mW@3t9eket:
WeStlg�QtE�e WW8920923 P@ggel 80 of 122
Solar Power Panels — Sketch
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 68 of 122
ATTACHMENT E
CIP PROJECT SUBMITTAL
Ai r�J�ZbBimiaeieadkg @g��a P1 t�kn�aTAetet:
FEDERAL AVIATION ADM IN I STRAWOND�eWec[8920923 90PIDA"FASHEET
CAPITAL IMPROVEMENT PROGRAM (CIP)
AIRPORTS DIVISION - CENTRAL REGION
SEE INSTRUCTIONS TO COMPLETE THIS INFORMATION
Airport Name, LOCID, City, State:
Iowa City Municipal Airport, IOW, Iowa City, Iowa
AIP Project Type:
Solar Power Panels
Local Priority:
1-Very High
Fed. Share (AIP):
$ -
IFFY Requested:
2024
Fed. Share (BIL-AIGI:
$405,000.00
N EPA Determination:
See Below
State Share:
$ -
Provide Detailed Project Scope and Justification Below. You must attach a
Local Share:
$ 45,000.00
sketch/drawing (on a separate sheet) that clearly identifies the scope of the
project.
Total Project Cost:
$ 450,000.00
Project Description: This project will provide a solar array system to offset the cost of electricity for
the airport.
Justification: A combination of rooftop and ground based solar panels will be installed to provide
for solar power to major electrical uses at the airport.
ALP Verification: The proposed improvements will need to be added to the ALP.
NEPA Categorical Exclusion or Date of Environmental Determination: Proposed improvements
are CE per FAA order 1050.1 F paragraph 5-6.3.i.
Clear Approaches per FAA AC 150/5300-13 and FAA order 8260.3: Approaches are clear
Property Ownership: All land needed for this project is currently owned by the airport as shown in
the current Exhibit A.
SPONSOR SIGNATURE BLOCK
Signature:
Date:
11 /22/2022
Printed Name:
Judy Pfohl
Title:
Airport Commission Chair Person
Phone Number:
319-356-5045 (Ext. 2)
Email:
Michael-Tharp@iowa-city.org
CIP DATA SHEET Page 2 of 2
AirAuoabBiuriaeiam*g@gda(SaMV mW@3t9eket:
We8tlgcMtE�eWW8920923 P@gge138 of 122
Solar Power Panels — Sketch
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Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 72 of 122
bCMT
EQUAL EMPLOYMENT OPPORTUNITY
AFFIRMATIVE ACTION
STATEMENT OF POLICY
It is the policy of Crawford, Murphy & Tilly, Inc. not to discriminate, and to take affirmative action to
employ, and to treat in employment, all persons, regardless of race, color, sex, age, religion, national
origin, ancestry, disability, or any other protected status tinder applicable Federal or State law, rule, or
regulation. This policy shall apply to all employment actions, including but not limited to recruitment,
hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms
of compensation, and selection for training including apprenticeship.
As Chairman & CEO and as President of Crawford, Murphy & Tilly, Inc., we are committed to the
principles of Affirmative Action and Equal Employment Opportunity. In order to ensure its
dissemination and implementation throughout all levels of the company, Kristine M. Allen, Vice -
President and Director of Human Resources, has been selected as EEO Officer for Crawford, Murphy &
Tilly, Inc.
In furtherance of its policy of Affirmative Action and Equal Employment Opportunity, Crawford,
Murphy & Tilly, Inc. has developed a written Executive Order Affirmative Action Program, which
contains specific and results -oriented procedures to which Crawford, Murphy & Tilly, Inc. is committed
to apply every good faith effort. Procedures without effort to make them work are meaningless, and
effort, undirected by specific and meaningful procedures is inadequate. Such elements of Crawford,
Murphy & Tilly, Inc.'s Affirmative Action Programs which will enable applicants and employees to Imow
of and avail themselves of its benefits will be available for review, upon request, during normal business
hours (3:00 am - 5:00 pm) from the EEO Officer. We invite all applicants for employment and all
employees to review these programs, and to become aware of the benefits they provide.
Daniel R. Meckes
Chainnan & CEO
Crawford, Murphy & Tilly, Inc.
Date: January 1, 2023
Crawford, Murphy & Tilly
William L. Bailey, Jr.
President
Crawford, Murphy & Tilly, Inc.
Centered in Value
2750 W Washington Street Springfield, Illinois 62702 PHONE 217.787.8050 FAX 217.787.4183 cmtengr.com Engineers and Consultants
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 73 of 122
SECTION II -ASSURANCE OF COMPLIANCE
The following sets forth the minimum requirements of a satisfactory Equal Employment Opportunity
Program which will be reviewed for acceptability. PLEASE RETURN PAGES 2 THROUGH 3 OF THIS
SECTION TO THE CONTRACTING DEPARTMENT PRIOR TO THE EXECUTION OF THE
CONTRACT.
With respect to the performance of this contract, the contractor, consultant or vendor agrees as follows:
(For the purposes of these minimum requirements, "contractor"- shall include consultants and vendors.)
The contractor will not discriminate against any employee or applicant for employment and will
take affirmative efforts to ensure applicants and employees are treated during employment
without regard to their race, color, creed, religion, national origin, sex, sexual orientation, gender
identity, disability, marital status, and age. Such efforts shall include, but not be limited to the
following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of
the contractor; state that it is an equal opportunity employer.
Note: Contracts that are federally funded are subject to Executive Order No. 11246, as amended, and the
regulations (see generally 29 U.S.C.§ 1608 et sec.l and relevant orders of the U.S. Secretary of Labor.
The Secretary of Labor, and not the City, enforces said regulations and orders.
Provide a copy of your written Equal Employment Opportunity policy statement.
Where is this statement posted?
The EEO policy statement is posted in the lobby area of the office, along with identified in the Policy
Manual updated annually at CMT. The policy statement is also posted in the employee break area.
What is the name, telephone number and address of your business' Equal Employment
Opportunity Officer?
Kr—is-tiii" M _ Al len
(Please print)------------ -----
217-572-1129 2750 W. Washington, Springfield, IL 62702
Phone number Address
5. The undersigned agrees to display, in conspicuous places at the work site, all posters required by
federal and state law for the duration of the contract. NOTE: The City can provide assistance in
obtaining the necessary posters.
CC-2 of 8
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 74 of 122
6. How does your business currently inform applicants, employees, and recruitment sources
(including unions) that you are an Equal Employment Opportunity employer?
Identified and posted in all job listings as well as on the CMT candidate website.
The above responses to questions 1 through 6 are true and correctly reflect our Equal Employment
Opportunity policies.
Crawford, Murphy & Tilly, Inc. 217-572-1129
Business Name Phone Number
K�� A�¢� Vice President & Director of Human Resources
Signature Title
Kristine M. Allen
Print Name
CC-3 of 8
3/2/2023
Date
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 75 of 122
STATE OF Illinois
) ss:
Sangamon COUNTY
WAGE THEFT AFFIDAVIT
Kristine M. Allen , upon being duly sworn, state as follows:
1. 1 am the Director of Human Resources [position] of Crawford, Murphy & Tilly, Inc.
["contracting entity"] and have the authority to execute this affidavit on behalf of said contracting
entity and any person or entity with an ownership interest in said contracting entity of more than
25%.
2. Neither Crawford, Murphy & Tilly, Inc. [contracting entity] nor any person or entity with an
ownership interest of more than 25% of said contracting entity has been adjudicated guilty or liable
in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa
Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or
any comparable state statute or local ordinance, which governs the payment of wages in the last 5
years.
Signature
This instrument was acknowledged before me by
Kr,S��ne /1). 141/eil on M12reV 2Qa3
OFFICIAL
IALSEAL
AMBRA L. KNOX
NOTARY PUBLIC, STATE OFILLINOIS Notary Publicin and forthe State of
MYCOMMSSION EXPIRES 03.16.2026
VVT-2 of 2
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 76 of 122
From: Wraht. Shane
Cc: Wraht. Shane
Subject: FY2024 State Aviation Program Application Information
Date: Wednesday, February 22, 2023 3:54:10 PM
Attachments: maaae001.nna
imaae003.nna
imaae004.nna
imaae00S.nna
A
** This email originated outside of the City of Iowa City email system. Please take extra care opening
any links or attachments. **
Airport Managers and Sponsors:
Applications for FY2024 state funded aviation programs are now open! Application forms and instructions
are available at httDS://iowadot.aov/aviation/airport-managers-and-Sponsors/State-FundinR/Airport-
State-Funding-Application. Please contact me if you have issues with any of the forms. Signed
applications should be emailed to me at Shane.Wriaht(cNowadot.us and are due by 4:00 p.m. on May
25, 2023. Late applications will not be considered.
All projects should be part of your Airport Layout Plan and included in the Capital Improvement Plan
submitted to the Iowa DOT. A sponsor resolution or other documentation confirming that the airport
sponsor has local match for the project is required with the application. When submitting project
applications, include project justification, itemized and accurate cost estimates, and the documented
verification of local match.
Eligible projects include planning, airside, and vertical infrastructure projects. Reminders for FY 2024
programs:
• Maximum requests for general aviation vertical infrastructure remain the same for
FY2024. The limits are: New construction - $300,000; Rehabilitation - $125,000.
• Due to high demand for these funds, individual grant award amounts may be limited and
typically not all projects are funded.
• For competitive grants, higher local match participation and documented justification
improves chances of a project being awarded a grant.
• Airports submitting multiple project applications need to indicate local priority for the
projects.
• Applications for Immediate Safety Enhancement and Airport Wildlife Hazard Mitigation
are accepted throughout the year for new and urgent needs.
• Costs incurred prior to the full execution of the grant agreement are not eligible for
reimbursement.
• Routine pavement maintenance is not eligible for FY2024 applications.
Letters of support and photos are appreciated additions to all applications and will be considered in the
selection process. As a reminder, the Iowa DOT's Aviation website is an excellent resource for airport
managers, sponsors and consultants for program information and all types of other industry information.
Please let me know if you have any questions.
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 77 of 122
Good luck!
Shane
SHANE WRIGHT, C.M.
AVIATION PROGRAM MANAGER
IOWA DOT I MODAL TRANSPORTATION BUREAU
iowadotgov/aviation / Iowa DOT Aviation
Office:515-239-1048 y @iowadot
Shane.Wrieht(a iowadot.us
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 78 of 122
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution number:
Resolution approving Airport Manager annual step increase
Whereas, The Airport Commission approved resolution A22-29 on November 10, 2022,
which increased the Airport Manager's pay to pay grade 27, step 4; and
Whereas, the Airport Manager's annual performance evaluation was completed at the
February 9, 2023 meeting; and
Whereas, the Airport Manager is eligible at the time of their annual performance
evaluation for a step increase; and
Whereas, The Airport Commission finds it appropriate to approve a step increase.
Now, therefore, be it resolved by the Iowa City Airport Commission:
1. The Airport Manager's pay shall be increased to pay grade 27, step 5.
2. The increase shall take effect retroactively from February 13, 2023.
3. The Chairperson is hereby authorized to execute a payroll change form with the
required information.
Passed and approved this day of
Chairperson
Attest:
Secretary
Approved by:
4
It was moved by and seconded by
Resolution be adopted, and upon roll call there were:
Ayes
Nays
Absent
2023.
Bishop
Clair
Lawrence
Orozco
Pfohl
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Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 94 of 122
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
Resolution approving Airport Terminal Cleaning Agreement
Amendment #1 with Jet Air, Inc.
WHEREAS, the Iowa City Airport Commission previously entered into an agreement named
"Airport Terminal Cleaning Agreement' on May 15, 2018 with Jet Air, Inc. and;
WHEREAS, both parties now desire to amend the agreement to extend the term and increase
the fee;
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. Airport Terminal Cleaning Agreement Amendment #1 is approved.
2. The Chair has authority to execute said amendment.
Passed and approved this day of 2023.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Approved by
City A rney's Office
Absent
the Resolution be
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 95 of 122
AIRPORT TERMINAL CLEANING AGREEMENT
AMENDMENT#1
The Iowa City Airport Commission and Jet Air, Inc previously entered into an agreement named "Airport
Terminal Cleaning Agreement" on May 15, 2018.
Both parties now desire to amend the agreement to extend the term and increase the fee.
The contract is hereby amended as follows with said amendments taking effect on May 1, 2023:
Deleting Paragraph 1 and substituting the following;
Term. The term of this Agreement shall be from May 1, 2023 until April 30, 2028.
AND
Deleting Paragraph 4 and substituting the following:
Fee. As compensation for said services rendered by Jet Air, the Commission
shall pay Jet Air a fee in the amount of $678.00 per month beginning May 1,
2023. Payments are due on the first day of the month.
All other contract terms and provisions, not inconsistent with this amendment, remain in full force and
effect.
Iowa City Airport Commission
By: Date
Airport Commission, Chair
Approved By:
�1el,&Y �ateo 1 okal 2
City Attorney's Office
Jet Air Inc.
By; Date
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 96 of 122
AIRPORT TERMINAL CLEANING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Iowa City Airport
Commission (Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa.
WHEREAS, the Commission is authorized to manage and operate the Iowa City
Municipal Airport (Airport);
WHEREAS, Jet Air is the current FBO at the Airport;
WHEREAS, the Commission and Jet Air desire to enter into an agreement for Airport
Terminal cleaning services at the Airport.
NOW THEREFORE, it is hereby understood and agreed between the Commission and
Jet Air that:
1. Term. The term of this Agreement shall be from May 1, 2018 until April 30, 2023.
2. Termination. Either party may terminate this agreement without cause upon
thirty (30) days written notice or as mutually agreed to by the parties.
3. Scope of Services.
A. Jet Air shall clean the public areas of the terminal building at a minimum of 5
(five) days per week, and preferably 7 (seven) days per week
Cleaning to include:
Vacuum the passenger waiting area, hallway, flight planning area,
upstairs conference room, and refreshment center room.
II. Empty all interior and exterior trash receptacles and take them to
the dumpster or recycling center.
III. Service all restrooms with toilet paper and accessories.
IV. Sanitize sinks, urinals, toilets, and exposed plumbing.
V. Clean all glass doors and windows to remove smudge marks and
smears.
B. At a minimum frequency of weekly:
Water all plants and remove cobwebs from walls and partitions.
II. Dust and mop hard surface floors.
III. Clean handrails and water fountains.
IV. Sweep exterior entranceway
Version Date: 03/12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 97 of 122
C. At a minimum frequency of bi-weekly:
Jet Air shall complete the following tasks: Shine exposed
bathroom plumbing and drinking fountains with Brasso or similar
product.
D. At a minimum frequency of monthly:
Remove cobwebs from exterior walkway entrance
E. At a minimum of three times a year, or otherwise as needed.
Shampoo / Clean all carpets.
Dust and spot clean ceiling vents and light fixtures.
F. Jet Air shall annually:
Strip and wax hard surface floors, or arrange and provide for such
services
G. Jet Air shall clean and stock Hangar L and North T-hangar (pending
construction) public restrooms as necessary, or weekly at minimum
Jet Air shall purchase and maintain all equipment and supplies necessary to
complete the tasks included in this contract at their expense.
4. Fee. As compensation for said services rendered by Jet Air, the Commission
shall pay Jet Air a fee in the amount of $600.00 per month beginning May 1,
2018. Payments are due on the first day of the month.
5. Default. If Jet Air violates this agreement by failing to provide the services
described or fails to correct any confirmed deficiency after notification of such
deficiency, then this contract shall terminate.
6. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and
successors in interest, as a part of the consideration hereof, does hereby
covenant and agree that Jet Air shall use the premises in compliance with all
other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination
in Federally Assisted Program of the Department of Transportation, and as said
regulations may be amended.
Jet Air shall not discriminate against any person in employment or public
accommodation because of race, religion, color, creed, gender identity, sex,
national origin, sexual orientation, mental or physical disability, marital status or
age. "Employment' shall include but not be limited to hiring, accepting, registering,
classifying, promoting, or referring to employment. "Public accommodation" shall
include but not be limited to providing goods, services, facilities, privileges and
advantages to the public.
Version Date: 03/12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 98 of 122
Disclaimer of Liability and Indemnification. Except for liability arising out of gross
negligence or intentional willful misconduct, Jet Air shall release, acquit, and
forever discharge the Commission, its officers, agents, and employees from all
liability arising out of or connected with the use of City equipment by Jet Air
personnel while performing the duties related to this Agreement. Jet Air further
agrees to indemnify, defend, and hold harmless the Commission, its officers,
agents, and employees against any and all claims, of whatever description, arising
out of or connected with such use of City equipment or performance of duties
related to this Agreement, except for liability arising out of gross negligence or
intentional willful misconduct.
8. Insurance. Jet Air shall at its own expense procure and maintain general liability
and casualty insurance in a company or companies authorized to do business in
the State of Iowa, in the following amounts:
Comprehensive General (or Premises) Liability - $1,000,000 per occurrence and
$2,000,000 aggregate.
Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall
name the Commission and the City of Iowa City, as additional insured. In
naming the City as an additional insured, the endorsement shall be on a primary
and non-contributory basis. Jet Air's liability insurance coverage shall include
products and completed operations and all losses arising out of Jet Air's duties
set forth in this agreement
Jet Air shall furnish the Commission with a Certificate of Insurance effecting
coverage required by this agreement, and said certification shall provide for thirty
(30) days notice of any material change or cancellation of the policy.
Jet Air shall provide its employees with workers compensation coverage as
required by Iowa law.
IN WITNESS WHER Cf=, the parties hereto have hereunto affixed their signatures this
V(Jay of C /- 2018.
IOWA CITY AIRPORT COMMISSlnN
B4airpersore—
r
Date �/fd i
Approved by:
JET AIR, INC.
��/TZIW .SIMON
Cate 1
Version Date: 03/12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 99 of 122
/P
Datep
City Attorney's Office
Version Date: 03/ 12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 100 of 122
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
Resolution approving Airport Maintenance Agreement
Amendment #1 with Jet Air, Inc.
WHEREAS, the Iowa City Airport Commission previously entered into an agreement named
"Airport Maintenance Agreement" on May 15, 2018 with Jet Air Inc. and;
WHEREAS, both parties now desire to amend the agreement to extend the term and increase
the fee;
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. Airport Maintenance Agreement Amendment #1 is approved.
2. The Chair has authority to execute said agreement.
Passed and approved this day of 2023.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Approved by
16-&e b+
ty Attorney's Office
Absent
the Resolution be
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 101 of 122
AIRPORT MAINTENANCE AGREEMENT
AMENDMENT#1
The Iowa City Airport Commission and Jet Air, Inc previously entered into an agreement named "Airport
Maintenance Agreement" on March 15, 2018.
Both parties now desire to amend the agreement to extend the term and increase the fee.
The contract is hereby amended as follows with said amendments taking effect on May 1, 2023:
Deleting Paragraph 1 and substituting the following;
Term. The term of this Agreement shall be from May 1, 2023 until April 30, 2028.
AND
Deleting Paragraph 5 and substituting the following:
Fee. As compensation for said services rendered by Jet Air, the Commission
shall pay Jet Air a fee in the amount of $6215.00 per month beginning May 1
2023. Payments are due on the first day of the month.
All other contract terms and provisions, not inconsistent with this amendment, remain in full force and
effect.
Iowa City Airport Commission Jet Air Inc.
By: Date By: r e% 'Date 2
Airport Commission, Chair
Approved By:
City Attorney's Office
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 102 of 122
AIRPORT MAINTENANCE AGREEMENT
THIS AGREEMENT is made and entered into by and between the Iowa City Airport
Commission (Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa.
WHEREAS, the Commission is authorized to manage and operate the Iowa City
Municipal Airport (Airport);
WHEREAS, Jet Air is the current FBO at the Airport; and
WHEREAS, the Commission and Jet Air desire to enter into an agreement for snow
removal, grass cutting, and general maintenance services at the Airport.
NOW THEREFORE, it is hereby understood and agreed between the Commission and
Jet Air that:
Term. The term of this Agreement shall be from the May 1, 2018 until April 30,
2023.
2. Termination. Either party may terminate this agreement without cause upon
sixty (60) days written notice or as mutually agreed to by the parties. This
Agreement shall automatically terminate if a "Fixed Base Operator's Agreement"
between the parties is terminated or allowed to expire.
3. Scope of Services: This Agreement provides for the Iowa City Municipal Airport
Grounds keeping, Maintenance, and Snow Removal Operations to be conducted
by Jet Air, Inc. as further specified, but not limited to the following:
A. Snow. Jet Air shall:
(1) Remove all snow from the runway, ramp, tee hangars,
parking lot, sidewalks, area near the east and west entrances to the
terminal, and driveway.
(2) Apply salt, or similar material, to remove ice from the
sidewalks and the area near the east and west entrances to the
terminal.
(3) Snow removal operations are to begin during a continuous
snowfall when one -quarter inch (1/4") of slush, one inch (1") of
heavy wet snow, or two inches (2") of dry snow has accumulated on
the Primary Runway
(4) Train its staff on airport operations relating to snow, including
but not limited to NOTAMs, runway lights, and carrying hand held
radio on safety sensitive areas.
B. Grass. Jet Air shall:
(1) Keep grasses mowed at the airport to a height no greater 6 inches.
(2) Trim and maintain all fence lines for weed growth.
(3) Trim and maintain areas around all entrance signage and displays.
Version Date: 3/12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 103 of 122
C. Pavement. Jet Air Shall:
(1) Sweep all pavements to clear rocks and debris at
minimum, once per every 30 days.
(2) Spray with herbicide and remove weeds in
pavements along taxiways, runways, and in t-hangar areas.
(3) Fill potholes with cold asphalt patch as needed
(4) Notify Operations Specialist of pavement repairs
requiring remedies other than asphalt patching.
(5) Crack seal t-hangar area and parking lot pavements
as needed following Airport acquisition of necessary equipment
D. General Maintenance Duties. Jet Air shall:
(1) Notify the Airport Operations Specialist of any malfunctioning safety or
communication equipment owned by the City and located at the airport.
(2) Issue Notices to Airmen, or to close the airport when, in the judgment of
Jet Air, said closing is necessary for safety reasons. Jet Air shall notify
the Commission chairperson and Airport Operations Specialist in a
reasonable time -frame upon decision to close the airport.
(3) Complete all routine building maintenance, including but not limited to
changing light bulbs, changing ceiling tiles, repairing doors, interior paint,
and investigating problems with heating, air conditioning, plumbing, or
utility devices and repairing if able — or contacting the Operations
Manager if it is a task that requires professional services for repair.
(4) Complete all routine hangar maintenance, including but not limited to
repairing doors, wires, and seals, hangar skin. If the task requires
professional services for repair, then notify the Airport Operations
Manager to arrange professional services for repair.
(5) Maintain runway / taxi way lighting, including routinely replacing light
bulbs, fixtures, or other components, checking for proper operation, and
notifying the Airport Operations Specialist if there is a major electrical
problem with the lighting systems.
(6) Troubleshoot Self Service Fuel systems faults, inspect and repair self-
service fuel hoses and bonding cables and storage reels as necessary,
change fuel farm filters once per year or as required; repair and replace
components as required; Report any conditions that require professional
services to Airport Operations Specialist
(7) Maintain all signage. Report any damaged or missing signage to
Operations Specialist.
(8) Monitor airport property for trash and other debris and remove as
necessary.
Version Date: 3/12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 104 of 122
(9) Monitor airport fences for damage and repair as necessary. Notify Airport
Operations Specialist of repairs requiring professional services.
(10) Inspect and correct if able, or arrange repair of any malfunctioning safety
or communication equipment owned by the City or Commission and
located at the Airport within 48 hours after having received notification of
a malfunction of any safety or communication equipment. Jet Air shall
also notify the airport specialist or the Commission chairperson of said
equipment malfunction within 24 hours.
(11) In addition the services listed in Paragraphs (1) - (7) above, perform all
necessary and/or routine maintenance at the airport consistent with
accepted airport maintenance and operational standards.
(12) Adhere to Commission purchase requisition and purchase order system.
Except as provided herein, the Commission shall pay the costs for all supplies,
parts, and materials or reimburse Jet Air for said costs. The Commission shall
reimburse Jet Air for purchases of supplies, parts, and materials up to but not
more than $500 per month in total without prior authorization. The Commission
is not obligated to reimburse Jet Air for any purchases in excess of $500 per
month in total unless prior authorization is granted by either Airport Commission
Chairperson or Operations Specialist
4. Equipment. The Commission shall provide the following City equipment for Jet
Air's use in pursuing the snow removal duties:
(1) Large pickup truck and blade (requires CDL (Class B with Air Brake
endorsement) off the airport). Jet Air shall be responsible for proper
employee licensing as necessary
(2) Regular pickup truck (non CDL off the airport)
(3) Tractor with following attachments, blade, loader, mower, and snow blower
(4) Skid Loader
(5) Snow fence
(6) Hand and riding mowers
(7) Parts for the above
(8) Fuel for the above
Jet Air shall not use the equipment listed above until the Commission trains Jet
Air employees on the use and operation of said equipment and shall only assign
qualified employees to operate the equipment.
Transport equipment to/from city equipment shop as requested for maintenance.
Inspect equipment for damage and report such damage to Airport Operations
Specialist or Equipment shop for repairs. Maintain equipment as directed by
Equipment Shop, periodically clean equipment
The Commission shall maintain the equipment listed in Paragraph 4 at its cost.
Version Date: 3/12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 105 of 122
Jet Air shall report to the operations specialist or the Commission Chairperson
within 48 hours the need to repair said equipment.
5. Fee. As compensation for said services rendered by Jet Air, the Commission
shall pay Jet Air a fee in the amount of $5,500 per month beginning May 1, 2018.
Payments are due on the first day of the month.
6. Reporting of Activity. Jet Air shall provide a monthly written report due to the
Commission on the first day of each month detailing the repairs made, costs
associated, and any repair requests pending or unable to be completed.
7. Default. If Jet Air determines it cannot perform its duties and notifies the
Commission in writing that it is unable to perform under the contract, it shall
reimburse the Commission for the actual costs incurred during the 60 day period
following the Commission's receipt of said cancellation.
8. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and
successors in interest, as a part of the consideration hereof, does hereby
covenant and agree that Jet Air shall use the premises in compliance with all
other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination
in Federally Assisted Program of the Department of Transportation, and as said
regulations may be amended.
Jet Air shall not discriminate against any person in employment or public
accommodation because of race, religion, color, creed, gender identity, sex,
national origin, sexual orientation, mental or physical disability, marital status or
age. "Employment" shall include but not be limited to hiring, accepting, registering,
classifying, promoting, or referring to employment. "Public accommodation" shall
include but not be limited to providing goods, services, facilities, privileges and
advantages to the public.
10. Landing Area - General Aviation Provisions
The Commission reserves the right, but shall not be obligated to Jet Air to
maintain and keep in repair the landing area of the Airport and all the publicly
owned facilities of the Airport, together with the right to direct and control all
activities of Jet Air in this regard.
The Commission reserves the right to further develop or improve the landing
area and all publicly owned air navigation facilities of the Airport as it sees fit,
regardless of the desires or views of Jet Air and without interference or
hindrance.
The Commission reserves the right to take any action it considers necessary to
protect the aerial approaches of the Airport against obstructions, together with
the right to prevent Jet Air from erecting, or permitting to be erected, any building
or other structure on the Airport.
Version Date: 3/12/201 S
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 106 of 122
The Commission shall have the right to enter into an agreement with the United
States Government or the State of Iowa for military aircraft or naval use of part or
all of the landing areas, the publicly owned air navigation facilities and/or other
areas or facilities of the airport. If any such agreement is executed, the provisions
of this instrument, insofar as they are inconsistent with the provision of the
agreement with the government, shall be suspended.
11. Disclaimer of Liability and Indemnification. Except for liability arising out of gross
negligence or intentional willful misconduct, the Commission shall release,
acquit, and forever discharge Jet Air, its officers, agents, and employees from all
liability arising out of or connected with the use of City equipment or Jet Air
personnel while performing the duties related to this Agreement. The
Commission further agrees to indemnify, defend, and hold harmless Jet Air, its
officers, agents, and employees against any and all claims, of whatever
description, arising out of or connected with such use of City equipment or
performance of duties related to this Agreement, except for liability arising out of
gross negligence or intentional willful misconduct.
12. Insurance. Jet Air shall at its own expense procure and maintain general liability
and casualty insurance in a company or companies authorized to do business in
the State of Iowa, in the following amounts:
Comprehensive General (or Premises) Liability - $1,000,000 per occurrence and
$2,000,000 aggregate.
Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall
name the Commission and the City of Iowa City, as additional insured. In
naming the City as an additional insured, the endorsement shall be on a primary
and non-contributory basis. Jet Air's liability insurance coverage shall include
products and completed operations and all losses arising out of Jet Air's duties
set forth in this agreement
Jet Air shall furnish the Commission with a Certificate of Insurance effecting
coverage required by this agreement, and said certification shall provide for thirty
(30) days notice of any material change or cancellation of the policy.
Jet Air shall provide its employees with workers compensation coverage as
required by Iowa law.
13. FAA. This Agreement shall be subordinate to the provisions of any existing or
future agreement between the Commission and the United States relative to the
operation or maintenance of the Airport, the execution of which has been, or may
be, required as a condition precedent to the expenditure of federal funds for the
development of said Airport.
IN K7TNESS WH REOF, a parties hereto have hereunto affixed their signatures this
_tS day of t 2018.
IOWA CITY AIRPORT COMMISSION JET AIR, INC.
Version Date: 3/12/2018
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 107 of 122
BY
y'fiairperscn
Date 3jt-L-1 1
Appr ed by:
City Attorney's Office Date
Version Date: 3/12/2018
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Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 110 of 122
Executive Summary
This report is written to cover two periods in relation to the operations at the Iowa City
Municipal Airport. Activities and events (including construction) are reported via the calendar
year which covers the period from January l — December 31, 2022. Financial information is
presented in the fiscal year format which runs from July 1 — June 30. The Fiscal Year
information in this report covers Fiscal Year 2022 which ran from July 1, 2021 to June 30, 2022.
The Iowa City Municipal Airport is owned by the City of Iowa City, and operated by the Iowa
City Airport Commission. The Mayor and City Council of Iowa City appoint members of the
Iowa City Airport Commission, who serve 4-year terms.
The Iowa City Municipal Airport houses 92 aircraft, which are maintained in: 59 T-hangars (6
buildings), 1 maintenance facility, 8 corporate hangars, 1 corporate building, 1 Fixed Based
Operation (FBO) maintenance hangar, and 1 FBO cold storage hangar. The Iowa City Airport
also has 2 privately owned hangar buildings, one constructed by the FBO and one by a 3rd party.
Two runways, of 5002 (Runway 7/25) and 3900 (Runway 12/30) feet, are used during
approximately 36,000 operations annually. The based aircraft consist of approximately 7 jet
aircraft, 7 multi -engine (piston) aircraft, 2 helicopters and the remaining count of single engine
aircraft.
Based on a 2022 Iowa Department of Transportation Economic Impact Study, the Iowa City
Municipal Airport contributes $24 million and impacts 241 jobs in the local economy. Among
Iowa's 100+ general aviation airports, it has the second largest economic impact in the State.
The Iowa City Municipal Airport operations budget for FY22 presents income of $450,535 and
expenses of $425,106. The Iowa City Airport has not used general fund payments for
operational funds since FY2019. The Airport does use $100,000 from the general fund as grant
matching funds.
The Iowa City Municipal Airport received a grant in FY2022 from the Iowa DOT to construct
additional taxilane to support future 3`d party, or airport hangar development. This will expand
the hangar options in the south t-hangar area. to complete work on
The Iowa City Airport Commission has completed a multi -year, multi -phase project to clear its
runway approaches of obstructions and relocate the Runway 25 threshold according to the 2016
Airport Master Plan. A similar project will occur on Runway 12/30 in which a displaced
threshold will be installed on the Runway 12 end and additional pavement added to the Runway
30 end. This will have the effect of shifting the runway and its associated protection zones away
from the northwest neighborhoods.
The airport received FY23 grant funding from the Iowa Department of Transportation Aviation
Bureau to add additional taxilanes for future hangar construction, assist in installing wayfinding
signage at the airport, and to do some minor rehabilitation work to the terminal building.
Iowa City Municipal Airport — Annual Report 2022 Page 2
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 111 of 122
AIRPORT BACKGROUND
The Iowa City Municipal Airport is located approximately 2 miles southwest of downtown Iowa
City. The Iowa City Airport Commission has immediate controlling responsibility for the Iowa
City Municipal Airport. The Airport Commission consists of five voting members, who are
directly responsible for the planning, operation, and budget management of the Iowa City
Municipal Airport. The Commission works collaboratively with Iowa City's elected officials
and staff to ensure safe, efficient, and effective use of the airport to support Iowa City and the
surrounding area.
The Iowa City Municipal Airport is one of the busiest general aviation airports in Iowa with
approximately 36,000 flight operations annually. It is currently home to approximately 92 based
aircraft located in 59 T-hangars, and 8 corporate hangars. These aircraft are used for charter
flights, corporate activity supporting local business, flight instruction, rental, pleasure, and
charity purposes. Additionally, thousands of flights in and out of the airport support important
community activities such as the organ transplant program and Air Ambulance flights to and
from The University of Iowa Hospital and Clinics, as well as economic development for the area.
Local businesses that utilize the airport include Billion Auto Group,1TC Midwest, Kum & Go,
Scheel's, Jimmy Johns, MidAmerican Energy, and many others.
Existing airport facilities include two runways, the terminal building, a maintenance facility,
hangars, aircraft fueling facilities, aircraft parking ramp, tie down apron, and vehicle parking
area. Runway 7-25 serves as the primary runway with a length of 5002 feet and has a full
parallel taxiway. Runway 12-30 serves as a secondary crosswind runway with a length of 3900
feet. The airport terminal building, built in 1951, includes a pilot's lounge with wireless internet
access, an FAA certified flight simulator room, a lobby, a conference/class room, vending
machines, a meeting room, and administration facilities for airport management and a fixed
based operator. The airport has a rotating beacon and lighted wind indicator. The airport is
equipped with a remote communications outlet (RCO) and an automated surface weather
observation system (ASOS).
The airport has been an important element in the Iowa City community since 1918 and in 1944
was placed under the control of the Iowa City Airport Commission by public vote. Since that
time, the airport has remained under the governance of the Airport Commission with fiscal
support from the City of Iowa City. The airport is included in the National Plan of Integrated
Airport Systems (NP1AS). The NPIAS identifies the Iowa City Municipal Airport as a general
aviation airport. This designation means that the federal government currently provides funding
annually through the FAA for eligible capital improvement projects at the airport. The Iowa
Department of Transportation Aviation Bureau's Aviation System Plan identifies the Iowa City
Municipal Airport as an Enhanced Service Airport. Enhanced Service airports are defined as
airports that serve nearly all general aviation aircraft and are economic and transportation centers
for the state.
Several businesses and University of Iowa enterprises are stationed at the airport. Jet Air, Inc. is
the fixed base operator, with 86 employees at Iowa City and their other locations. The Iowa
City -based staff of 38 offers charter flights, flight instruction, aircraft sales, maintenance, fuel,
Iowa City Municipal Airport — Annual Report 2022 Page 3
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 112 of 122
and sale of aviation related merchandise. Numerous faculty members at the University oflowa
College of Engineering use the airport for federally funded research on aviation technology and
atmospheric weather phenomena. This research is primarily based out of the Operator
Performance Laboratory located in building H and includes 7 full-time staff and 5 full-time
student workers. Care Ambulance operates a full-time ambulatory service and patient transfers.
They have partnered with Jet Air as Jet Air Care to provide medical transport flights to and from
the Iowa City area.
AIRPORT VISION STATEMENT
"The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe,
cost-effective general aviation airport that creates and enriches economic, educational, health care,
cultural, and recreational opportunities for the greater Iowa City area."
AIRPORT MISSION STATEMENT
"The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City
and to meet the needs of its stakeholders."
AIRPORT AND THE COMMUNITY
In a continuing effort to develop and maintain a relationship with the community, the airport
hosts numerous community events throughout the year. The airport hosts several events on an
annual basis including the pancake breakfast, FAA Young Eagles, and since 2020 has hosted
Summer of the Arts Drive -In Movies. The Airport is always looking for additional partners in
hosting events. In 2022, the Iowa City Municipal Airport also hosted a storytime event with the
Iowa City Public Library, Examples include:
OPTIMIST CLUB Fly-in/Drive-in Pancake Breakfast
The Optimist Club fly -in pancake breakfast and car show headlines the annual events;
this event raises funds for use by the organization. The breakfast we held on August 28",
2022 and helped celebrate the Iowa City Fire Department's 150 years of service.
Iowa City Municipal Airport — Annual Report 2022 Page 4
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 113 of 122
EAA Young Eagles Program
The Experimental Aircraft Association (EAA) created the Young Eagles program in 1992
as an effort to get youth interested in aviation. Since then, over 2.2 million flights have
been donated by EAA members to encourage youth to get involved with aviation.
The Iowa City Airport continues to host EAA Young Eagles activities with cooperation
from the Experimental Aircraft Association Chapter 33 group. Due to the construction
activity in 2022 no EAA Young Eagle flights were made. The event averages around 75
children being able to obtain a flight. 74 kids were given free aircraft rides on August 7,
2021
Iowa City Municipal Airport — Annual Report 2022 Page 5
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 114 of 122
Summer of'the Arts Drive -In Movies:
The Airport continues with some programming that developed from the necessisty of the
pandemic. Summer of the Arts hosts Drive -In movie nights which uses the side of
hangar as a movie screen to project a movie for the public to see.
The Iowa City Airport also works with other groups to host events when possible. In July, the
Airport partnered with the Iowa City Public Library to host a story time event with Author .Till
Esbaurn read her book "Jack Knight's Brave Flight: How one gutsy pilot saved the U.S. Air Mail
Service" approximately 100 people filled the Airport's conference room and later got to tour
some of the airplanes used for flight instruction.
Saturday, July 16
10:30am -12pm
Iowa City Municipal Airport
COVID PANDEMIC and GENERAL AVIATION:
Iowa City Municipal Airport — Annual Report 2022 Page 6
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 115 of 122
While the country shutdown for the last spring of 2020, the impacts to the Iowa City Airport
were felt from the loss of traffic during March, April and May of 2020. These impacts are best
seen through our fuel sales over the course of the period in comparison with the sales of the two
years prior and also the rebounding sales of 2021.
Fuel sales during those months in 2018 and 2019 averaged near 30,000 gallons of fuel per
month. In March of 2020 we saw that number fall by nearly 1/3 to 21,000 gallons sold and in
April to under half the average with only just over 12,000 gallons sold. General Aviation was
able to bounce back faster as travel through commercial airports and recreational travel was still
severely limited. Business travel was still critical as well as the medical transports that occur
with the nearby University hospital system. By the end of June 2020, fuel sales numbers were
returning to pre -pandemic levels as seen in the following chart.
r. rr
Pandemic Fuel Trends
�100LL �JetA —Totals
ECONOMIC IMPACT STUDY
In 2022, the Iowa Department of Transportation concluded an economic impact study for the
aviation industry in the state of Iowa. The Iowa City Municipal Airport is categorized as an
enhanced service airport in the Iowa aviation system.
"Enhanced airports offer facilities and services meeting the needs of a full range of general
aviation activities. These airports are critical air transportation links for companies and
organizations and are able to accommodate nearly any type of business jet. Airports serve as the
front door to communities and the fixed base operators who provide aviation services are
important to leaving a positive first impression on business and visitors coming to the
community."
That study determined that the Iowa City Municipal Airport impacted 241 jobs and supported
$24 million worth of economic activity annually. The Iowa City Municipal Airport also sees
over 18,000 visitors per year. Based on economic activity, the Iowa City Municipal Airport
Iowa City Municipal Airport — Annual Report 2022 Page 7
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 116 of 122
ranks as the 2 nd largest general aviation airport in Iowa (IDOT "Iowa Aviation Economic Impact
Report 2022").
*Soumc: Iowa DOT, `Iowa Aviation Economic Impaa. Report 2022"
BUDGET W
Relative to the findings of the state's economic impact study, the Iowa City Municipal Airport
provides an extremely good return for the city's investment in the airport. The Iowa City Airport
Commission and staff continue to maintain an efficient operating budget, which provides the
necessary services and repairs to support the airport infrastructure. In FY2019, for the first time
in modern history, the City of Iowa City contributed zero dollars towards regular operations at
the Iowa City Municipal Airport. That was the final reduction from FY18's $9,687leve1.
The Iowa City Municipal Airport receives operating revenue primarily from two sources: rental
income, and fuel sales. Rental income is the combination of ground, hangar, and farming leases
which comprises approximately 85% of the airport's annual revenue. Fuel flowage fees (a fee
charged by the airport for tenants that use or sell fuel from the airport's fuel storage system)
brings in $.10/gallon of fuel moved through the system. This represents approximately 15% of
the airport's annual income and can fluctuate dramatically based on economic or local operating
conditions.
The Airport Commission examines and occasionally adjusts T-hangar rental rates on an annual
basis, comparing rates to those at airports within a one -hour drive time to the lowa City area.
Following the latest review and in the midst of the inflationary spike of fuel and utility costs, the
Airport Commission voted to approve a 10% increase in hangar rates for the 2022-2023 lease
year. ,
The Iowa City Municipal Airport operations budget for FY22 shows income of $450,535 and
expenses of $425,106. The surplus is attributed to the funds received from the FAA as part of
the American Rescue Plan Act.
Through the American Rescue Plan Act passed by Congress and signed into law by the
President, airports received additional funds to offset losses from the pandemic. The Iowa City
Airport received $59,000 from the FAA during FY2022
Iowa City Municipal Airport — Annual Report 2022 Pa_ee88
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 117 of 122
Fuel Sales Commission
$60,000
$50,000
$40,000 -
c$30,000 Estimated
of �Adual
20,000 Linear (Actual)
$10,000
$0
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22
Fiscal Year
Airport usage information is best tracked from the fuel flowage fees for fuel purchased at the
airport. The two sources of fuel flowage are Jet Air and University of Iowa's Operator
Performance Lab. 111111116
There are two types of fuel sold at the Iowa City Airport. 100LL is commonly used for piston
aircraft engines, and Jet -A is a kerosene blend that is used in jet engine aircraft.
FY2022 brought in over $56,000 from fuel commissions marking the peak of fuel commissions
in modern history. This represents a 10% increase in the fuel commissions from FY2019 and
25% increase from the pandemic year of 2020.
Inflation and economic changes during 2022 saw that same flowage drop about 10% from 2021
levels with a total of just over 457,000 gallons of fuel sold. The bulk of that loss was seen in the
Jet A sales which dropped from just under 447,000 gallons sold to just over 396,000 gallons.
100LL sales stayed relatively flat but still dropping about 1% from 61,445 to 60,550. The 5-year
average for -jet fuel and 100LL fuel sales quantities are 349,000 and 58,000 gallons respectively.
Fuel Sales by Type
. rr rr rr
500,000.00
rr U.
400,000.00 _=
100,000.00
Orr - - - - - - Linear (Jet A)
-
rr 2021 2022
Calendar Year
Iowa City Municipal Airport — Annual Report 2022 Page 9
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023
Page 118 of 122
The FAA also has begun publishing data related to operations based on data collected from filed
flight plans, instrument approaches flown, and other sources. This gives another avenue to
continue to track operation counts.
Annual Operations
Air Camer.
0
Air Taxi:
3,798
General Aviation Local:
6,388
General Aviation Itinerant
22,618
Military.
496
TOTAL OPERATIONS:
33,300
Operations for 12 Months Ending:
05272022
GRANT SUPPORTED AIRPORT PROJECTS
The Iowa City Municipal Airport's capital projects are funded primarily through either Federal
Aviation Administration grants under the Airport Improvement Program or through the Iowa
DOT under one of two programs: the state's Airport Improvement Program or General Aviation
Vertical Infrastructure. If the Airport Commission does not receive a grant for planned project
utilizing these funds, then that project and subsequent projects are either delayed or cancelled.
Federal (FAA) grants contribute 90% of the project costs and are typically associated with major
pavement rehabilitation and upgrades. State grants hind 70-85% of project costs and are
typically associated with minor pavement and facility repairs and upgrades.
In 2016 with FAA grant support, the Iowa City Airport Commission adopted the latest Airport
Master Plan. The Airport Master Plan is a strategic document that lays out the goals and
operation of the airport over a 20-year period, the last Master plan was completed in 1996.
During the process of creating this plan, the Airport used a Master Plan advisory group
consisting of City and Airport Administration officials, Airport tenants, and neighborhood
representatives. The plan was created using this group and then forwarded to the Iowa City
Airport Commission for final approval. The Airport Commission uses this document to guide
the project plans for the continued development and operation of the Airport.
The Airport Commission also maintains a 5-year strategic plan which assists the Commission
and staff in prioritizing and focusing on non -aeronautical improvements to the airport. The
Airport Commission began work on updating the strategic plan which runs through fiscal year
2023 for adoption in the Spring of 2023
The Iowa City Municipal Airport completed one of the major projects coming from the Airport
Master and that was the reclassification and reconfiguration of Runway 25. Based on the change
of aircraft design (common aircraft using the airport). The Airport was able to reclaim nearly
700 feet of runway length that can now be used as part of an aircraft's landing distance
calculation. This project, combined with the Airport's work to clear up obstructions in the
runway approach paths, changed the available landing distance on Runway 25 from 4196' to
Iowa City Municipal Airport — Annual Report 2022 Page 10
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 119 of 122
4872'. Additionally, several different approach options for night time operations were brought
back online as a result of the of the obstruction mitigation project.
The Airport had to work with FAA to redesign the instrument approach to Runway 25 as well as
to relocate the precision approach path indicator (PAPI) lights which are owned by the FAA.
The coordination for this project began in 2019.
The Airport Commission also began its data collection work for the reconfiguration of its
secondary runway 12/30). This work will create a displaced threshold approximately 500' from
the pavement edge on Runway 12 and add 300 feet of concrete to the end of Runway 30. The
project has the effect of shifting the runway to the southeast and pulling the runway 12 protection
zones further into the airport property. This creates a higher approach path over the
neighborhood's northwest of the airport.
The Iowa City Airport was also awarded funds from the Iowa DOT for a project to extend our
taxilanes in the south t-hangar area. This project will add the infrastructure for access to ground
that's currently undeveloped, allowing for either private or future airport -built hangars. The
project was redesigned during 2022 to split the project into phases as inflation dramatically
raised the bid costs that were received. The Airport Commission expects to apply for funds for
the 2nd phase of the project in 2023 with construction to occur in FY2024.
In the Spring of 2022, the Airport Commission applied for and received funding for FY23
projects which include adding wayfinding signage to the airport's entry drive and terminal
building. Additionally, funds were secured to assist in the rehabilitation work to the terminal in
which the airport will replace an area previously used as baggage transfer access with more
permanent and weather resistant glass brick.
The Iowa City Airport Commission also worked with the City's Engineering department to
complete work on additional parking near the terminal building. This parking is to address the
shortfalls that occur when groups use the conference room, or the airport has a high number of
flights where passengers are leaving their cars at the airport until their return.
BIPARTISAN INFRASTRUCTURE LAW
The Bipartisan Infrastructure Law (also known as the Infrastructure Investment and Jobs Act)
passed by Congress and signed by the President in 2021 provided additional funds through a
number of different programs to the aviation community.
As part the bill, the Iowa City Municipal Airport will receive a direct appropriate on funds based
on a formula for 5 years. The first two years of that appropriate have been $295,000 and
$292,000. Additionally, the program calls for $1 billion per year for 5 years to provide grant
opportunities to airports to replace/modernize terminal buildings.
The Airport Commission intends to use this funding to complete a previously attempted solar
power project which would install solar power panels to generate power used by the major
airport sources. This project would be a partnership between Jet Air, OPL, and the Airport.
Iowa City Municipal Airport — Annual Report 2022 Page I 1
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 120 of 122
Additionally, the Airport is beginning a planning study in 2023 to review the space needs and
provide options to either remodeling or replacing the existing terminal building which was built
in 1951 and no longer meets the spaces needs of today, or continues to lack the energy efficiency
of modern construction.
LOCAL AND PRIVATE INVESTMENT IN AIRPORT FACILITIES
In 2016, the Airport Commission entered into agreements with two different private entities for
the construction of additional hangar space.
The Fixed Based Operator leased ground from the Airport Commission in order to begin
construction of a 10,000 square foot storage hangar facility. This construction was completed in
2017.
The Airport Commission also entered into an agreement with another tenant to build a 2900
square foot storage hangar. This construction was also completed in 2017.
These investments by private parties allow the airport to increase the available space for aircraft
storage, and benefit from the increased fuel flows at a minimal cost to the airport. The Airport
Commission continues to seek out ways for private investment into airport infrastructure to
benefit both aviation users and the airport.
The Airport Commission applied for, and was awarded, a grant for FY2022 to construction
additional infrastructure in the south t-hangar area to help facilitate new private hangar
developments.
The Airport Commission also used funds saved from prior projects as grant matching funds that
were changed to 100% federal shares through the American Rescue Plan Act and other COVID
relief measures to increase the available parking options around the terminal building. This
project created 11 additional parking spots on both the north and south side of the Airport's
beacon circle to alleviate congestion seen recently due to increased use of the airport.
FUTURE AIRPORT ACTIVITIES/PROJECTS
The Iowa City Municipal Airport continues to plan for the future. Utilizing state and federal
grants, as well as local improvement money, the Airport continues to refurbish and replace
existing facilities and expand operational capability.
FAA Grant Pre -Applications are due annually in December. The Iowa City Airport Commission
has submitted its application for funding which includes projects being derived from the Airport
Master Plan. Additional FAA projects will include runway marking and lighting changes,
additional obstruction mitigation and expansion of the aircraft parking areas.
In August, The Iowa Department of Transportation awarded the Iowa City Airport two grants for
FY2022 projects at the airport. These grants will be used for hangar improvements and to place
Iowa City Municipal Airport — Annual Report 2022 Page 12
Airport Commission Agenda & Meeting Packet:
Meeting Date: March 9, 2023 Page 121 of 122
pavement infrastructure near the south hangars to encourage additional private hangar
investments.
The Airport Commission plans to continue its work to make the airport efficient and able to
support the aircraft using the airport. This includes project to increase the aircraft parking area,
additional parallel taxiways, solar power, pavement maintenance and others developed through
the Airport Master Plan.
State Grant Applications are due annually in the spring. The Airport has utilized funding from
the Iowa DOT Aviation Bureau to finance repairs to hangars, taxiways, and other infrastructure
which would have a low priority on the FAA scale.
With the completion of the Airport Master Plan, the Iowa City Airport Commission will update
its 5-year strategic plan. The 5-year strategic plan provides a segmented approach to achieving
goals and objectives of the Iowa City Airport Commission.
The Airport Commission will continue to maintain and strengthen its relationship with City
Council, staff, and the surrounding community by keeping a focus on the mutual goals for the
Iowa City Municipal Airport.
Airport Staff
Michael Tharp, C.M., Airport Manager
Airport Commission
Judith Pfohl, Chairperson
Hellecktra Orozco, Secretary
Christopher Lawrence
Warren Bishop
Scott Clair
Iowa City Municipal Airport — Annual Report 2022 Page 13
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