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HomeMy WebLinkAbout09-14-2023 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, SEPTEMBER 14, 2023 - 6:00 P.M. 1. Determine Quorum 1 min* 2. Approval of Minutes from the following meetings: 2 min August 10, 2023 3. Public Comment - Items not on the agenda 5 min 4. Items for Discussion / Action a. Unhoused encampments (Stevens Drive/Sturgis Ferry) 45 min b. Hangar A Mural Project 5 min c. Airport Construction Projects: 15 min i. FAA grant projects 45 min 1. Runway 25 Threshold Relocation 2. Runway 12/30 Displaced Threshold/Relocation 3. Terminal Area Study 4. Solar Power Project a. Consider a resolution approving publication of notice of floodplain encroachment. ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements b. Wayfinding/Signage iii. Airport/Locally Funded Projects iv. Future Projects d. Airport "Operations" 30 min i. Budget ii. Management 1. Sept 19th meeting with City Council iii. Events 1. Autocross: Oct 1 2. Pancake Breakfast: August 27 3. Climate Fest Film Night — Sept 21 e. FBO / Flight Training Reports 10 min i. Jet Air f. Commission Members' Reports 2 min g. Staff Report 2 min 5. Set next regular meeting for October 12, 2023 6. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated if you will need disability -related accommodations in order to participate in this program/event, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp @iowa-cityorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 2 of 128 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION July 13, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Chris Lawrence, Hellecktra Orozco, Members Absent: Ryan Story Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Carl Byers, Via Zoom: Carolyn Sponza, Ron Roetzel, Jenna Brownlee, Jeff King, Charles Morley, Ron Roetzel, Ryan Anderson, Renee Barnes RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Pfohl moved to accept the minutes of July 13, 2023, seconded by Lawrence. Motion carried 4-0 (Story Absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Hangar A Mural Project — Tharp noted that Jenna Brownlee was online for the meeting. He stated that after the fundraising round and coordinating with the donors that contributed to the level of proposing aircraft to be included, Brownlee had gone back and revised the concept artwork and had a couple of versions for the Commission to see and decide which was the final design. Members viewed the concepts and discussed details. Tharp noted the specific aircraft that were included for the donors in the designs. Members discussed preferences of the designs. Lawrence asked about the making sure the text on the aircraft all face the proper direction. Brownlee said she'd be able to do that. Members also requested that the aircraft that were currently featured in black and white imagery be in color. Members asked more questions regarding the details in the artwork to which Brownlee responded. Members chose by consensus, concept 1, the timeline concept as the final piece. Tharp noted that Brownlee anticipated beginning work after the Labor Day holiday and it would take 3-4 weeks to complete. b. Airport Construction Projects: L FAA grant projects Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 3 of 128 Airport Commission August 10, 2023 Page 2 of 5 1. Runway 25 Threshold Relocation — Tharp stated they are continuing to work with the contractor to complete this project. Painters were expected to be out to complete that work on the week of the 21It but they might be trying to push that out another week. Tharp noted that it appeared to be 2 daytime closures to complete the work. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp noted this was on the calendar for 2024. 3. Terminal Area Study — Tharp noted that he had met with the team earlier in the week and they were going to go through a lot of the same info tonight. Sponza describe what they've been doing since the last meeting and noted that they were going to talk about several design options and building program and then some landscaping options. Sponza described the need for additional space needs in the building. Sponza noted that if they were to do an addition to meet the space needs that addition should be around 2000 square feet. King presented each of the options related to the scenarios. Members asked about how the impacts of the existing building in a remodel impacted the considerations which Sponza and Byers answers. Members asked about how these options would be impacted by funding. Tharp noted that the funding for a remodel or for new construction is the same. Members continued to discuss options for space and layouts and what preferences looked like. Tharp noted that they were scheduling an open house that would have the same information for public comment on August 17th. Lawrence asked the funding and how likely it might be that a complete rebuild would be more favorable to the funding application as opposed to a remodel and that the Commission should be open to the possibility of needed to do a complete rebuild. Tharp noted that they would plan for some time to talk about the funding process and the guidelines at the next meeting. Wolford asked about at what point during a remodel do you trigger a need for code updates to existing buildings noting the option that connected the terminal building to the FBO shop. Lawrence asked about was being asked of the Commission. Tharp noted they were looking for input on terms of where the team was in terms of these projections. If there was a more favored direction in terms of if there's a renovation what is the unique items that should be preserved. Anderson then walked through some of the options for landscaping giving descriptions of alternate layouts and the options regarding landscaping and parking. Members discussed their preferences and details of the landscaping options. 4. Solar Power Project — Tharp noted that he put to the two layouts in the packet to confirm them. Tharp stated that CMT was putting together the information for the environmental review based on the two layouts. Tharp noted that doing everything they were looking at nearly a $1 million project. Tharp stated that because of that and the funding from the infrastructure law timeline the project would be completed in 2 phases. Tharp stated they were planning to bid this Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 4 of 128 Airport Commission August 10, 2023 Page 3 of 5 fall for phase one which would cover the airport lighting for construction hopefully next year, and then the following phase would occur in the fall of 2025 with completion in 2026. ii. Iowa DOT grant projects 1. FY23 Program — a. Terminal Building Improvements — Tharp noted that that they struggled with getting bids for the terminal work but they did have someone that submitted info. b. Wayfinding/Signage — 2. FY24 Program— Tharp noted the Iowa DOT Commission approved the FY24 program at their meeting but they didn't have any recommended projects involved. iii. Airport/Locally Funded Projects —Tharp noted they didn't have any purely locally funded projects planned. iv. Future Projects — none c. Airport "Operations" i. Budget —Tharp noted they made it about a month before their first big issue. Tharp noted that the reel on the dispenser was broken and it appeared that the motor was burned out. ii. Management- 1. Fuel Flowage Fees — Tharp noted they had discussed the fuel flowage fee increase last month and that they had a resolution in the packet to amend the FBO agreement with Jet Air. Tharp noted the agreement would take effect September ls' a. Consider a resolution #A23-16 amending FBO Agreement — Lawrence moved the resolution, seconded by Pfohl. Motion carried 4-0 (Story absent) 2. T-hangar Rates 2023-2024 — Tharp stated that this was also the time of year that they discussed the annual t-hangar rates. Tharp noted that with the fuel flowage discussion he was recommending the hangar rates remain the same for the next year. a. Consider a motion setting rates for the 2023-2024 term — Lawrence moved to leave the rates the same, seconded by Orozco. Motion carried 3-0 (Story absent, Bishop recused) iii. Events — Tharp noted that the next big events were the autocross and pancake breakfast. Pfohl asked about needing any type of fencing for the autocross event. Tharp noted they've been looking at it and that the corn was tall enough to conceal it 1. Autocross — Aug 27, Oct 1. 2. Pancake Breakfast — August 27 3. Climate Fest Film Night— Sept 21 d. FBO / Flight Training Reports — i. Jet Air — Wolford noted that for maintenance it was mostly mowing. He stated that there was a retirement and birthday party planned for Harrel Timmons in Galesburg on September 23. e. Commission Members' Reports — none f. Staff Report — Tharp stated that August 23-251" he'd be at the FAA Central Region conference in Kansas City. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 5 of 128 Airport Commission August 10, 2023 Page 4 of 5 SET NEXT REGULAR MEETING — Members set the next meeting for September 14. ADJOURN Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0 . Meeting adjourned at 8:06pm CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 6 of 128 Airport Commission August 10, 2023 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2022-2023 CC* O m nA o CDO CD w_ O i'a O A O N O N O m CD CDTERM m - o W O O co W o W O W C W o N o co W O NAME EXP. N `D W N N N w w w w `0 w w w w w W Warren 06/30/26 Bishop X X X X X X X X X X X X X X X Scott Clair 06/30/23 X X X O/E X X X X X O/E O/E X/E O/E NM NM Christopher 06/30/25 X O/E X X X X O/E X O/E X X X X X X Lawrence Hellecktra 06/30/24 X O/E X X X X X X/E O/E O/E O/E X X X X Orozco Judy Pfohl 06/30/26 X X X X X X X X X X X X X X X Ryan Story 06/30/27 Not A Member X OE Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 7 of 128 U.S. Department of Transportation Federal Aviation Administration FAA Form 5100-144, Bipartisan Infrastructure Law, Airport Terminal and Tower Project Information Paperwork Reduction Act Burden Statement A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0806. Public reporting for this collection of information is estimated to be approximately 6 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required to obtain or retain a benefit under the Bipartisan Infrastructure Law (BIL) (P.L. 117-58). Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: Information Collection Clearance Officer, Federal Aviation Administration, 10101 Hillwood Parkway, Fort Worth, TX 76177-1524. Instructions for FAA Form 5100-144, Bipartisan Infrastructure Law, Airport Terminal and Tower Project Information This form is provided to assist airports in completing the submission requirements established in the related Notice of Funding Opportunity published in the Federal Register. The FRN requires requests to be submitted via email. This form lets the FAA process requests more quickly based on uniform information responsive to the FRN. Do not include any Personal Identifiable Information in the open text boxes. Once the form is complete, save a copy of the form electronically to your files for future reference. Next, scroll to the bottom of the form and choose the "Submit' button. That creates a new email message with the PDF attached. Or, as a backup method, you can manually email the form to: 9-ARP-BILAiroorts()faa.00v. Using Digital Signatures: This form allows digital signatures. To access the digital signature field, save this form to your computer and then reopen it with a PDF reader or editor. The signature field often does not display when the form is viewed within a web browser. FAA Form 5100-144 (09/22) Page i of vi Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 8 of 128 Airport Name LOCID Enter the official airport name. Enter the airport's FAA location identifier code. Point of Contact's Name The Point of Contact (POC) must be the Airport Sponsor. Point of Contact's Title Enter the Airport POC's Title. POC's Phone Number and Extension Enter the Airport POC's phone number. The form formats the number when you proceed to the next field. If there is an extension number, enter it in the next field after the phone number. POC's Email Address Enter the Airport POC's email address. Project Type Choose the project type (Terminal or Tower). Multi -Modal Terminal Choose Yes or No. Choose "Yes" if your project incorporates a connection to another mode of transportation (i.e. Bus or Rail Station). Current Project Stage Choose the stage of the project for which you are requesting funding (Planning, Environmental, Design or Construction) Project Description In 600 characters less, enter a complete project description. Target Timeframes • Date Project Costs Known. Enter the month and year that all project costs will be known (e.g. professional services contract, bids or GMP received) (mm/yyyy). Date Grant Fully Executed. Enter the month, day, and year the sponsor can fully execute the grant offer based on known project costs (mm/dd/yyyy). FAA Form 5100-144 (09/22) Page ii of vi Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 9 of 128 • Construction Start Date. Enter the construction start date month and year (mm/yyyy). Total (Estimated) Project Cost Enter most recent cost estimate for the entire project, in whole dollars. Amount of Funding Requested Enter amount of funding requested under this program, in whole dollars. Match Available Does the Sponsor have matching funds? Choose Yes or No. Delivery Method Choose the delivery method (Design/Bid, Design/Build, CM at Risk, Other). If "Other," state the proposed delivery method in the next field. Bid or Guaranteed Maximum Price (GMP) Choose whether or not project has been publicly bid. If "No," provide an estimated bid date in the next field. Phased Project Choose whether or not the project will be completed over multiple phases. If "Yes," list phase number covered by this application and total number of phases in the next field. Do you have a comprehensive financial plan? Choose Yes or No to indicate if a funding plan for the entire project is currently available for FAA review, if requested. Is the project on an approved Airport Layout Plan (ALP)? Choose Yes or No. If "Yes," enter the approval date in the next field. Is environmental determination complete? Choose Yes or No. If "Yes," enter the approval date in the next field. Is airspace approval complete? Choose Yes, No, or N/A (not applicable). If "Yes," enter the airspace case number in the next field. Forecast Enplanements Based on your most recently approved forecast, provide the enplanement number from the last year of the forecast and provide forecast year. FAA Form 5100-144 (09/22) Page iii of vi Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 10 of 128 Existing Square Footage Provide square footage of existing terminal building or tower. Proposed Square Footage Provide anticipated total square footage of terminal building or tower once project is complete. Is this project associated with an approved Bipartisan Infrastructure Law (BIL), Airport Improvement Program (AIP) or Passenger Facility Charge (PFC) project? Choose Yes or No. Choose "Yes" if the project has been or is currently funded by an existing BIL grant, AIP grant or approved under a PFC application. If "Yes," provide existing grant number(s) and/or PFC application number along with the amount of existing funding. (300 Characters Maximum): Check all that apply to your proposed terminal building or tower project. If an item is selected, a narrative must be included describing how the project satisfies the criteria. Address the following areas within character limits defined below. Increase Capacity and Passenger Access Check this box if the project will increase capacity and passenger access to the airport. Explain and provide justification in the next field. (450 Characters Maximum). Replacing Aging Infrastructure Check this box if the project will replace aging infrastructure that has exceeded its useful life. Explain and provide justification in the next field. (450 Characters Maximum). Achieves Compliance with Americans with Disabilities Act and Expands Accessibility for Persons with Disabilities Check this box if the project will expand accessibility for persons with disabilities. Explain and provide justification in the next field. (450 Characters Maximum). Improves Airport Access for Historically Disadvantaged Populations Check this box if the project will improve access for Historically Disadvantaged Populations. Explain and provide justification in the next field. (450 Characters Maximum). Improves Energy Efficiency Check this box if the project improves energy efficiency for the airport. Explain and provide justification in the next field. (450 Characters Maximum). FAA Form 5100-144 (09/22) Page iv of vi Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 11 of 128 Improves Airfield Safety through Terminal or Tower Relocation Check this box if the project improves airfield safety. Explain and provide justification in the next field. (450 Characters Maximum). Encourages Actual and Potential Competition Check this box if the project encourages actual and potential competition. Explain how this objective is met through this project in the next field. (450 Characters Maximum). Good Paying Jobs Check this box if the project will create good -paying jobs. Explain and provide justification in the next field. (450 Characters Maximum). If the project is for a tower, complete this section of the form. Project Type Choose "Contract Tower Program" for an airport owned tower in the Federal Contract Tower program. Choose "Airport Owned, Other" for an airport -owned tower not in the Federal Contract Tower program. Then describe tower staffing (Example: FAA Staffed). Age of Tower Enter the age of the tower in years. Siting Study Has a Siting Study been completed for the Airport Traffic Control Tower Project? Choose Yes or No. Appropriate Project Objectives Choose all that apply. New Check this box if the project will construct a new Airport Traffic Control Tower. • Relocate Check this box if the project will be relocating an existing Airport Traffic Control Tower. • Reconstruct Check this box if the project will reconstruct a replacement Tower in the approximate same location of the existing Airport Traffic Control Tower. • Repair Check this box if the project will be a repair of an existing Airport Traffic Control Tower e.g., replace roof, replace cab windows, etc.). FAA Form 5100-144 (09/22) Page v of vi Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 12 of 128 • Improve Check this box if the project will add improvements to an existing Airport Traffic Control Tower (e.g., replacing radios, etc.). Impact on the National Airspace System (NAS) Description (600 Characters Maximum) Describe how the project addresses impacts on the NAS including operational constraints nonstandard facility conditions and age of facility. Signature Date Name Title Add your digital signature. If your digital signature does not include a date, enter the date you signed the form. Enter your name. Enter your title. FAA Form 5100-144 (09/22) Page vi of vi Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 13 of 128 �U.S. DEPARTMENT OF TRANSPORTATION OMB CONTROL NUMBER: 2120-0806 r FEDERAL AVIATION ADMINISTRATION EXPIRATION DATE: 9/30/2025 Bipartisan Infrastructure Law, Airport Terminal and Tower Project Information Airport Name: LOCID: Point of Contact's Name: Point of Contact's Title: POC's Phone Number: Extension: POC's Email Address: Project Type: ❑ Terminal ❑ Tower Multi -Modal Terminal: ❑ Yes ❑ No Current Project Stage: ❑ Planning ❑ Environmental Project Description (600 Characters Maximum): Target Timeframes Date Project Costs Known (mm/yyyy): Date Grant Fully Executed (mm/dd/yyyy): Construction Start Date (mm/yyyy): ❑ Design ❑ Construction FAA Form 5100-144 (09/22) Page 1 of 5 Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 14 of 128 Total (Estimated) Project Cost: Amount of Funding Requested: Match Available: ❑ Yes ❑ No Delivery Method (choose one): ❑ Design/Bid ❑ Design/Build ❑ CM at Risk ❑ Other: Bid or GMP: ❑ Yes ❑ No. If "No," Estimated bid/GMP date: Phased Project: ❑ Yes ❑ No. If "Yes," Phase: of Do you have a comprehensive financial plan? ❑ Yes ❑ No Is the project on an approved ALP? ❑ Yes ❑ No. If "Yes," enter the approval date: Is environmental determination complete? ❑ Yes ❑ No. If "Yes," enter the approval date: Is airspace approval complete? ❑ Yes ❑ No ❑ N/A. If "Yes," enter the airspace case number: Approved Forecasted Enplanements: Year: Existing Square Footage: Proposed Square Footage: Is this project phased and/or associated with an approved BIL, AIP or PFC project? ❑ Yes ❑ No ❑ N/A Added data: If "Yes," provide the grant number(s), and/or PFC application number, along with the amount of existing funding. (300 Characters Maximum): FAA Form 5100-144 (09/22) Page 2 of 5 Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 15 of 128 If you check a box below, you must describe how the project satisfies the criteria. Check all that apply to the proposed project. ❑ Increase Capacity and Passenger Access. Description (450 Characters Maximum): ❑ Replacing Aging Infrastructure. Description (450 Characters Maximum): ❑ Achieves Compliance with Americans with Disabilities Act and Expands Accessibility for Persons with Disabilities. Description (450 Characters Maximum): ❑ Improves Airport Access for Historically Disadvantaged Populations. Description (450 Characters Maximum): ❑ Improves Energy Efficiency. Description (450 Characters Maximum): FAA Form 5100-144 (09/22) Page 3 of 5 Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 16 of 128 ❑ Improves Airfield Safety through Terminal or Tower Relocation. Description (450 Characters Maximum): ❑ Encourages Actual and Potential Competition. Description (450 Characters Maximum): ❑ Good Paying Jobs. Description (450 Characters Maximum): If the project is for a tower, also complete this section of the form. Project Type. The project type for this grant application (choose one or both). ❑ Airport Owned, Contract Tower Program ❑ Airport Owned, Other. Describe staffing: Age of Tower (Years): Siting Study. Has a Siting Study been completed for the Airport Traffic Control Tower Project?' ❑ Yes ❑ No FAA Form 5100-144 (09/22) Page 4 of 5 Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 17 of 128 If you check a box below, also describe how the project satisfies the criteria. Check all that apply to the proposed project. Appropriate Project Objective (choose all that apply): ❑ New ❑ Relocate ❑ Reconstruct ❑ Repair ❑ Improve Impact on the National Airspace System. Description (600 Characters Maximum): By entering my name below, I hereby certify that I am authorized to submit this form on behalf of the airport sponsor, all information is true and accurate to the best of my knowledge, and have or will follow, all procurement processes required under 2 CFR 200, including but not limited to: • Davis Bacon • Buy American • Consultant Selection • Disadvantaged Business Enterprise Signature: Date: Name: Title: Submit by Email FAA Form 5100-144 (09/22) Page 5 of 5 Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 P ge 18 of 128 Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 356-5049 Resolution number Resolution to publish notice of floodplain encroachment for public comment. Be it resolved by the Airport Commission of the City of Iowa City: The Iowa City Airport Commission (Sponsor) proposes to implement two ground mount solar arrays (the Proposed Action) at Iowa City Municipal Airport (IOW or the Airport) in Johnson County, Iowa. Ground disturbance associated with the Proposed Action would be completed within the 100-year floodplain, as identified on the February 16, 2007 Revised Federal Emergency Management Agency (FEMA) Federal Insurance Rate Map No. 19103C0195E. A map showing the location of the proposed airfield improvements and the floodplain encroachment can be viewed at the Airport management office (address below). The purpose of the Proposed Action is to reduce the use of electricity and fossil fuels, supply clean and renewable energy to the airport and align with the City of Iowa City's climate action goals. Improvements proposed within the floodplain include installation of stanchion poles and underground utility lines for the arrays and contractor staging areas. 3. The floodplain encroachment associated with the Proposed Action would total approximately 2.7 acres. 4. The environmental review, agency consultation, and other actions required by applicable federal environmental laws for the Proposed Action are being carried out in accordance with FAA Orders 1050.1 F, Policies and Procedures for Considering Environmental Impacts, 5050.4B, National Environmental Policy Act (NEPA) Implementing Instructions for Airport Actions, Executive Order 11988, Floodplain Management. Most of the existing Airport is located within the 100-year floodplain. Impacts to the floodplain associated with the Proposed Action are expected to be negligible and the floodplain encroachment would not adversely affect the natural and beneficial values of the floodplain, result in a high probability of loss of human life, or result in damages that could be substantial in cost or extent, including the interruption of service or loss of a transportation facility. Airport Commission Agenda & Info Packet Meeting Date: Set 14, 2023 a 19 of 128 Prepared by: Michael Tharp, Airport Manager, 1801 S. riverside Dr. Iowa City, IA 52246 (319) 356-5 4Sg Written or email comments regarding the floodplain encroachment may be submitted to: Michael Tharp, C. M., Airport Manager, Iowa City Municipal Airport, 1801 S. Riverside Drive, Iowa City, IA 52246, or by e-mail to michael-tharp@iowa-city.org. All comments must be received no later than 5:00 PM, October 18, 2023. Passed and approved this day of 2023. Chairperson Attest: Secretary Approved By: City Attorney's Office Bishop Lawrence Orozco Pfohl Story Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 20 of 128 NOTICE OF 100-YEAR FLOODPLAIN ENCROACHMENT Iowa City Municipal Airport The Iowa City Airport Commission (Sponsor) proposes to implement two ground mount solar arrays (the Proposed Action) at Iowa City Municipal Airport (IOW or the Airport) in Johnson County, Iowa. Ground disturbance associated with the Proposed Action would be completed within the 100-year floodplain, as identified on the February 16, 2007 Revised Federal Emergency Management Agency (FEMA) Federal Insurance Rate Map No. 19103C0195E. A map showing the location of the proposed airfield improvements and the floodplain encroachment can be viewed at the Airport management office (address below). The purpose of the Proposed Action is to reduce the use of electricity and fossil fuels, supply clean and renewable energy to the airport and align with the City of Iowa City's climate action goals. Improvements proposed within the floodplain include installation of stanchion poles and underground utility lines for the arrays and contractor staging areas. The floodplain encroachment associated with the Proposed Action would total approximately 2.7 acres. The environmental review, agency consultation, and other actions required by applicable federal environmental laws for the Proposed Action are being carried out in accordance with FAA Orders 1050.11', Policies and Procedures for Considering Environmental Impacts, 5050.4B, National Environmental Policy Act (NEPA) Implementing Instructions for Airport Actions, Executive Order 11988, Floodplain Management. Most of the existing Airport is located within the 100-year floodplain. Impacts to the floodplain associated with the Proposed Action are expected to be negligible and the floodplain encroachment would not adversely affect the natural and beneficial values of the floodplain, result in a high probability of loss of human life, or result in damages that could be substantial in cost or extent, including the interruption of service or loss of a transportation facility. Written or email comments regarding the floodplain encroachment may be submitted to: Michael Tharp, C. M., Airport Manager, Iowa City Municipal Airport, 1801 S. Riverside Drive, Iowa City, IA 52246, or by e-mail to michael-tharp@iowa-city.org. All comments must be received no later than 5:00 PM, October 18, 2023. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Iowa City Municipal Airport Page 21 of 128 Floodplain Map ag IL 1 I L— — — — — I Source: Floo,Jplain; FEMA, National Flood Haaerd Leyeq Aenal: ESBI Baaem-p O Ce GORITanI Palh N]I—QlyAP1230054 00 IOWSoIar\GIS%MapsrFloodpla,n%Floodpla,rt aprx ■ *0 L 0 rML cc �N LM Q E V E ■� O CL co N ■V N ■� CC N I � ,� ' ,� Q N 4WCM C cnQ 7 N = *- >m4-1 �+ V � cc > L ° 0 n a O .y E E U .ro L ( U C L O Q. aa)U L 3 0 0 Q cn m cC J N O` a O _ C a) p C Q. 5 »> U 7 .S� U A U 3 0 A Fyn O " o A rr I1/ r r W uz U c N o cu E E cz E c o IL— C .E C c0 c6 O L a 0 T c6 N a) N U w C m O 7 C Y Q a c m 3 CO CO a) �� J Q .�:% c) `m C ca � J N J O U .cz OVE C a �C aCZ J T (D (6 CO CO Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 24 of 128 Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 Resolution No. �— lJ Resolution approving the Iowa City Municipal Airport Five -Year Strategic Plan FY2024-FY2028. Whereas, The Iowa City City Council has appointed a five -person Iowa City Municipal Airport Commission; and Whereas, the Iowa City Airport Commission is to set the policy for the operations of the Iowa City Municipal Airport; and Whereas, the Iowa City Airport Commission has completed the five-year strategic plan update for FY2024-FY2028. Now, therefore, be it resolved by the Iowa City Airport Commission that: The Iowa City Municipal Airport five-year strategic plan FY2024-FY2028 is hereby adopted. Passed and approved this �� t� day of j L� JLUAi CHAT ERSO ATTEST: SECRETARY 2023. Approved by �p �Lmn..�, d .�C%.CknaA :n City Attorney's Office It was moved by Lr w r G✓t cC__ and seconded by v� the Resolution be adopted, and upon roll call there were: Ayes f Nays Absent Bishop Lawrence Orozco Pfohl Story n 4' O 3 ,T. 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N aD Q N N = Q N O O M N cc N N N N O K G O O N m N y i (D N N '- a T N .0 j U Qi ++ p a) N U Q O N y 0 Z 0 LL Q Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 56 of 128 MINUTES IOWA CITY AIRPORT COMMISSION October 13, 2022 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Scott Clair (via Zoom), Judy Pfohl, Hellecktra Orozco, Chris Lawrence Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Carl Byers, Kitzy Lemke, Regenia Bailey RECOMMENDATIONS TO COUNCIL: Reclassify Airport Manager from Pay Grade 23 to Pay Grade 27 DETERMINE QUORUM A quorum was determined at 6:01 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of September 8, 2022, seconded by Orozco. Motion carried 3-0 (Lawrence abstain, Clair absent) PUBLIC COMMENT Byers introduced Kitzy Lemke who has been working for Bolton & Menk as a project manager and has been at IOW inspecting work on the runway threshold changes. ITEMS FOR DISCUSSION / ACTION a. Consider a resolution approving agreement with Bailey Leadership Initiative LLC — Tharp stated that there were a couple of changes from the contract in the packet. Tharp noted that they deleted the insurance requirements, something that was previously done. Tharp also noted a change in the indemnity language that was taken from the 2018 contract. Both of those changes were reflective of the project being less of physical construction project and instead a planning process contract. Bishop moved the resolution #A22-28, seconded by Lawrence. Motion carried 5-0 b. Airport Strategic Plan — Tharp introduced Regenia Bailey owner of Bailey Leadership Initiative. Tharp stated Bailey was a former City Council member, and City Mayor, and that she was the facilitator for the last strategic plan which is why he reached out to her again for this update. Tharp noted that tonight they wanted to talk about the survey process and the survey questions. Bailey and Tharp shared the previous plan's survey questions and stated the plan was to use the same Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 57 of 128 Airport Commission October 13, 2022 Page 2of 6 questions but also there's still opportunity to ask additional questions. Members asked about how the surveys were delivered. Bailey noted they were previously delivered through a city press release, social media links, and word of mouth. Members discussed the options of having print surveys in the terminal. Lawrence suggested something with a QR code for access. Bishop asked about including pilot specific questions. Members continued to discuss the numbers of questions and having questions if certain conditions exist, such as a survey taker indicating they're a pilot. Members continued to discuss questions and resolved to add a question for services at the airport. Bailey stated that she would finalize the survey and send it to Tharp so that he could share it as well as send out the notices of it. c. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp mentioned that he's sent out some emails over the last week with schedule updates. Tharp noted that due to some equipment breakdowns the contractor was planning on working through the weekend. Monday, instead of two small intersection closures, they were anticipating a single larger closure. Tharp stated as the runway getting finished he hoped some limited access was possible. Tharp stated they were last scheduled for flight check on October 24w. Lawrence asked about the procedure publication. Tharp noted the procedure will be published on November 3rd. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated they received the go -letter from the FAA for this project and Bolton & Menk were working the task order. Wolford asked about the project scope. Tharp stated the project called for the remarking of 12 with a 500 foot displaced threshold and the addition of 300 feet of pavement at the 30 end. ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure — Tharp noted this is still a spring time project, but its on the agenda because its an active project. Bishop asked about hangar development. Tharp noted he doesn't have anything solid, but has had a number of nibbles. Tharp stated that he mentions the project whenever he gets calls for hangar space. 2. FY23 Program — a. Terminal Building Improvements Tharp stated they had received the signed grant agreements back from the state and needed to get task orders from Bolton & Menk b. Wayfinding/Signage Ill. Airport/Locally Funded Projects 1. Parking Lot Additions — Tharp stated that the project has started and they were looking to get that completed in the near future 2. Hangar A Mural Project —Tharp stated that Wendy Ford had taken the RFQ to the Public Art Advisory Committee for approval earlier in the day. He noted the RFQ had a submittal date of November 14th iv. Future Projects Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 58 of 128 Airport Commission October 13, 2022 Page 3 of 5 1. Terminal Area Study — Tharp stated they need to do a consultant selection process for this project since they were using federal funds. Tharp discussed the RFQ stating the FAA has certain language that is required in the document and nothing that FAA does review them and gives their ok confirming those projects would be eligible for funds. Tharp noted the difference in the documents was with the terminal building and the large construction project item would be included in their future 5-year RFQ. a. Consultant RFQ - 2. Solar Power/Panel — a. Consultant RFQ — Tharp stated that as part of this project they were looking at including the University research building and Jet Air building into the plan again as now they're looking at purchasing the system outright. d. Airport "Operations" L Budget 1. Consider a motion approving FY24 budget submittal — Tharp stated that after the subcommittee met he had gone back to Finance to confirm numbers based on the recommendation and they came back well above what he had estimated. He stated that the budget will still continue to show a surplus and then next month the Commission can discuss the payroll changes at their November meeting. Lawrence moved to approve the FY2024 budget proposal, seconded by Bishop. Motion carried 5-0 ii. Management Members discussed the recommendation of the payroll grade change. Schwickerath stated that the process for the pay grade change was something that the Council would consider and stated that waiting until the Council had made those changes then the Commission could change the pay within the grade. 1. Airport Manager Position — Pfohl moved to recommend to City Council to reclassify the pay grade of the Airport Manager position to grade 27, seconded by Bishop. Motion carried 5.0 iii. Events Tharp stated that he deleted the categories because they were done for the winter. Tharp noted the only thing planned for 2023 was the pancake breakfast. Lawrence asked about the autocross and Tharp responded. e. FBO / Flight Training Reports — I. Jet Air — Wolford noted he didn't print the maintenance reports, and didn't see them in the packet. He noted that right now it was mostly picking up garbage and getting ready for winter. Wolford noted that with the closure they've had their jets at Cedar Rapids while the runway closure has been active. He noted fuel prices had started to come down but then were going back up. Wolford announced that Jet Air had purchased Cobb Aviation in Macomb, Illinois and they were working continuing to get through that transition. f. Commission Members' Reports —none g. Staff Report —none Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 59 of 128 Airport Commission October 13, 2022 Page 4of 5 SET NEXT REGULAR MEETING The next meeting is scheduled for 6:00 pm, November 10, 2022, at the Airport. Claire noted he would be absent, and Lawrence noted he would be calling in. ADJOURN Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting was adjourned at 7:00pm. CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 60 of 128 Airport Commission October 13, 2022 Page 5of 6 Airport Commission ATTENDANCE RECORD 2021-2022 TERM jo N o w u�i c aCD e R e N O O co NAME EXP. Z iS ii N NO N N N N ia N N N N N n Warren 06130/26 X X X X X X X X X X X X X O/S X X X Bishop Scott Clair 06130/23 X X X 01E X X X X X X X X X XIS X X X Christopher 06/30/25 X X X 01E X X X X X O/E X X X O/S X OIE X Lawrence Hellecktra 06/30/24 X X X X X X X X X X X X X XIS X O/E X Orozco Judy Pfohl 06/30/26 X X X X X X X X X X X X X X/S X X X Kev: X = Present X/E = Present for Part of Meeting 0 = Absent 0/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 61 of 128 MINUTES IOWA CITY AIRPORT COMMISSION November 10, 2022 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco, Chris Lawrence (via Zoom) Members Absent: Scott Clair Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Carl Byers, RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:02 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of September 8, 2022, seconded by Orozco. Motion carried 4-0 (Clair absent) PUBLIC COMMENT ITEMS FOR DISCUSSION / ACTION a. Airport Strategic Plan — Tharp reminded members to fill out their surveys aS well as sign up for their timeslots to meet with Regenia. b. Airport Construction Projects: 1. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp noted they have a runway open with an approach that's active. He also stated that the FAA issued NOTAMs which activated a number of circling approach options at the airport. 2. Runway 12130 Displaced Threshold/Relocation — Tharp noted that they were working on the pre -design conference with FAA to confirm the project scope. Bishop asked about the inclusion of PAPIs to the project. Byers responded that they were looking at including PAPIs and REILs to the runway 30 end but they were looking at a 2 box design instead of the 4 box because these would be airport owned. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 62 of 128 Airport Commission November 10, 2022 Page 2of4 3. FAA FY24 AIP Pre -Application — Tharp stated that this was a process they go through every year. Tharp noted that the next major project was pavement maintenance and they'd be trying to work through the solar power installation and the terminal study. ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure Tharp noted_again_this was going to be a spring project 2. FY23 Program — a. Terminal Building Improvements Tharp noted that Bolton & Menk had sent a draft task order that he was reviewing. b. Wayfinding/Signage — Tharp stated they were working through some of the early design iii. Airport/Locally Funded Projects 1. Parking Lot Additions — Tharp stated that the new parking spots were being used often. 2. Hangar A Mural Project— Tharp stated the RFQs were out and the initial responses were due November 141h. Tharp noted that the project had been getting some local press coverage and noted that Judy had been great to have to have a second person for people to interview. iv. Future Projects 1. Terminal Area Study — a. Consultant RFQ —Tharp stated that there was one submittal for this RFQ so he was confirming with FAA if they were ok to go ahead with a contract. Tharp noted that the firm was Bolton & Menk and he was confident they'd do a good job. 2. Solar Power/Panel — a. Consultant RFQ —Tharp stated there were 2 submittals for this and that in order to do their due diligence he was recommending the Commission bring in both firms for a presentation and question and answer session. He stated that both firms should be able to do the job. c. Airport "Operations" i. Budget — Tharp stated that he did submit the budget to city hall and the meeting with the City Manager's office and Finance Director was scheduled for November l50. Tharp noted that the meeting was generally just the Chair and Airport Manager for the airport. ii. Management Tharp noted that City Council was about to complete their strategic plan update and when that was completed it would be shared with the group. Tharp noted that the Council did approve the pay grade change at their November 151 meeting. 1. Airport Manager a. Consider a resolution #A22-29 setting wage for Airport Manager — Bishop moved the resolution, seconded by Lawrence. Motion carried 4-0 (Clair absent) iii. Events Tharp stated that he had dates from the autocross club for 2023. Tharp noted that he didn't have anything planned for the rest of 2022 and as things were scheduled, they'd be added back to the list. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 63 of 128 Airport Commission November 10, 2022 Page 3 of 4 d. FBO I Flight Training Reports - i. Jet Air - Tharp noted the maintenance spreadsheets made it in the packet. Wolford noted that as far as maintenance goes, there wasn't much to note except for some pavement patching, and grounds cleanup. Wolford noted they were happy with the approach and there were several airplanes that have already been in that wouldn't have been able to make it. Wolford noted the Iowa DOT economic impact study was out. Tharp stated that the study was indeed out and that it showed that the airport had a $24 million dollar annual economic impact. Tharp noted that through the study, the report has callouts to Iowa City operators and noted that it shows the improvements at the airport are getting noticed by other agencies as well. Tharp stated that the last time the DOT did a study like this the airport measured at $11.2 million and he was pleasantly surprised by the change. e. Commission Members' Reports - Pfohl asked about if there was something that could be done to add lighting to the entrance way. Tharp noted he would reach out and find out who is responsible for the road light. f. Staff Report - Tharp stated that Veteran's Day was a city holiday and he'd be out of the office. He also stated he was planning to take the week between Christmas and New Year's off. SET NEXT REGULAR MEETING The next meeting is scheduled for 6:00 pm, December 8, 2022, at the Airport. ADJOURN Pfohl moved to adjourn, seconded by Lawrence. Motion carried 4-0 (Clair absent). Meeting was adjourned at 6:30pm. / / 2 -10 -12- CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 64 of 128 Airport Com mission November 10, 2022 Page 4of 4 Airport Commission ATTENDANCE RECORD 2021-2022 TERM i O �f O w A O �n O rn O O ao O a? O o •� N - D?0 O V; W W N O N O N -1 O 47 i A O + O - NAME EXP. s i N N N N N too N N N N N Warren 06/30126 X X X X X X X X X X X OIS X X X X Bishop Scott Clair 06/30/23 X 0/E X X X X X X X X X XIS X X X OIE Christopher 06/30/25 X O/E X X X X X O/E X X X 01S X DIE X X Lawrence Hellecktra 06/30/24 X X X X X X X X X X X XIS X O/E X X Orozco Judy Pfohl 06/30126 X X X X X X X X X X X XIS X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 65 of 128 MINUTES IOWA CITY AIRPORT COMMISSION December 8, 2022 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco, Chris Lawrence, Scott Clair Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Carl Byers, Jeff Davidson, Regenia Bailey, Carl Byers, Wendy Ford, Travis Strait, Asad Bajwa RECOMMENDATIONS TO COUNCIL: None A quorum was determined at 6:00 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of September 8, 2022, seconded by Orozco. Motion carried 5-0 PUBLIC COMMENT -None ITEMS FOR DISCUSSION / ACTION a. Airport Solar Power— RFQ Interviews —Tharp stated that they were going to have interviews with 2 firms that submitted responses to the RFQ. He stated that the guidelines given to the groups were a 15 minute time limit, followed by question and answer periods from the Commission. Tharp noted the first firm was Crawford, Murphy, and Tilly (CMT) and introduced Travis Strait and Asad Bajwa. CMT presented their information to the Commission discussing experience and prior works regarding solar power installations. Members asked questions following the presentation to which CMT responded. Tharp then introduced Carl Byers with Bolton & Menk. Byers presentation information regarding Bolton & Menk. Members asked questions to which Byers responded. Following the presentations members discussed the firms. Tharp stated that the goal was to select the firm that members felt would give them the best product. Members discussed the presentations. Clair asked about the value of selecting Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 66 of 128 Airport Commission December 8, 2022 Page 2of 6 CMT as a different set of eyes. Lawrence asked about the similarity of this situation and when the Commission selected Bolton & Menk to prepare the Airport Master Plan when AECOM had been their engineering consultant. Members continued to discuss the experience with similar projects presented by CMT and Bolton & Menk. Clair moved to direct Tharp to negotiate a contract with CMT, seconded by Orozco. Motion carried 5.0 __b_. Airport Strategic —Flan -Bailey-stated that-tfiey wanted give a surface level review of the survey results and introduced Jeff Davidson to the Commission. Davidson introduced himself and gave a summary of the Airport Commission's strategic planning work to date stating that he had helped the Commission develop the first and second plans, and assisted on the last plan when the Commission hired Bailey Leadership Initiative to facilitate the plan. Davidson discussed the Comprehensive Plan and the South Central District plan with the members. Davidson discussed details of the district stating that the Airport was the central piece of the district. Davidson discussed the land use plans that had been proposed in 2000 with the plan and noted how development today had matched the planned. Members discussed the plan with Davidson. Bailey then led the Commission through a review of the survey results. Bailey highlighted some of the responses to the questions including the breakdown. Bailey noted that the largest response group was those that lived on the east side of the river and of those 39% were non -users of the airport. Members continued to discuss the survey results with Bailey. Bailey noted that in preparation for the January meeting where the goals and objectives would start to be discussed was a review of the Council's strategic plan and how airport projects would connect. Bailey noted the need to look at the long term trends in aviation and how the Commission can anticipate and react to those trends. Bailey also noted that the strategic plan should also include the other actions of the Commission such as the terminal space study. Bailey reviewed the goals in the current plan and how the Commission would want to change the goals or edit what they prioritized. Bailey asked if the Commission wanted to see the survey results directly, to the which the Commission affirmed. Tharp noted she could send the results to him and he would funnel them out. Bailey noted that if there were any questions she'd be happy to answer them or send them to Davidson for any land use related questions. c. Hangar A Mural Project —Tharp noted that there were 24 submissions to the RFQ and that a review committee had narrowed that list down to 6 for the Commission to review and pick 3 who would be asked to provide a concept for the work. Tharp stated the Orozco wasn't able to make the subcommittee meeting, but since Orozco was also on the Commission he felt ok for the group to move forward with their review as Orozco would be able to be included in the Commission discussion. Members discussed the submission members and highlighted their top picks. Tharp noted that Brownlee had been a name that occurred on the lists of everyone so they should be one of the finalists. Members agreed and continued to discuss other submissions. Clair discussed the submittal by Scarborough. Pfohl discussed the submittal by Gossell. Members agreed by consensus to seek concepts from Brownlee, Scarbrough, and Gossell. Ford stated she would contact the artists for the concept work. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 67 of 128 Airport Comm lssl on December B, 2022 Page 3 of 6 d. Airport Construction Projects: f. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated there were some cleanup items that needed to occur in the spring. Bishop asked about the taxiway lead in lines, Tharp noted that was one of the things that needed to be completed. 2. Runway 12130 Displaced Threshold/Relocation — Tharp noted they had received the go -letter to proceed with the work and Bolton & Menk was working on the contract 3. FAA FY24 AIP Pre -Application — Tharp noted that there was a change in the plan due to funding and that the solar power project would be pushed into 2024. Tharp noted that with the plan to use the Bipartisan Infrastructure Law (BIL) funds for both the terminal study and the solar power project they weren't confident sufficient funding was available for both projects. Tharp noted the FAA had released the amount that airports would get for the fiscal year noting they had been allocated $295,000 in the first year and $292,000 in the second. Tharp stated they also had some environmental items they would need to address so they would be able to proceed with that in the mean time. Lawrence asked about banking the funds to which Tharp noted that was allowed. Lawrence then asked about the matching funds and Tharp stated they were a 90% grant and the city was on board with funding the other 10% match. Clair asked about other projects for the funds, and Tharp stated they didn't have anything else planned at this point for the BIL funds. Tharp stated that with that change, the pre -application lays out the projects much like they've been discussing. Clair motioned to approve the submittal, seconded by Lawrence. Motion carried 5.0 ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure — Tharp stated that this was a spring project 2. FY23 Program — a. Terminal Building Improvements — Tharp stated that they had an agreement for this and the wayfinding project with Bolton & Menk. Tharp noted that he was handing out a revised contract that removed some of the indemnity language as that is covered under the master agreement b. Wayfinding/Signage — c. Consider a resolution approving agreement with Bolton & Menk — Bishop moved resolution A22-30, seconded by Lawrence. Motion carried 5-0 iii. Airport/Locally Funded Projects 1. Parking Lot Additions —Tharp noted they just needed to wait until spring to see if the seeding took, iv. Future Projects 1. Terminal Area Study —Tharp stated they did get the go -letter from the FAA and they were going to have a conference call to make sure Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 68 of 128 Airport Commission December 8, 2022 Page 4of 6 that FAA was on board with what the Commission was seeking to study. 2. Solar Power/Panel — Tharp noted the previous discussion and selection saying he would move forward on working with selected firm. e. Airport "Operations" _I._.. Budget — Tharp stated that the Council's budget meeting was January 711. He would present the operating budget at that meeting. ii. Management 1. Consider a resolution approving temporary easement with Hills Bank —Tharp stated that Hills Bank had been working with the engineering department and him and the bank had done some work along the joined property line where the pond is located to remove trees. Tharp noted that Hills Bank wanted to add some rip -rap to the area for bank stabilization and the group felt they should get a more formal agreement with the airport for the work. Tharp noted that Hills Bank was completing the work at their cost. Schwickerath noted that the agreement in the packet was a draft and the resolution would allow the Chair to sign a substantially similar agreement after Hills Bank approved. Pfohl moved the resolution A22-31, seconded by Lawrence. Motion carried 5-0 iii. Events 1. Autocross: April 16, June 11, Aug 27, Oct 1. Tharp noted that the autocross dates were set and added to the agenda. Lawrence asked about talking to the group hosting the movies to continue those. Tharp noted that those conversations typically occur in around February or early Spring. Tharp stated that now that the runway work was done, he'd be reaching out to the EAA chapter to resume Young Eagle's programs at the airport. f. FBO I Flight Training Reports — i. Jet Air — WDlford handed out maintenance reports and stated there was nothing essential on the report. He noted that they had snow in November that had to be cleared. WDlford noted they had their company Christmas party and that Jet Air had 86 employees. Wolford stated fuel prices were coming down slowly. Clair asked about Jet Air purchasing a new location. WDlford stated they had bought the FBO at Macomb Illinois g. Commission Members' Reports —none h. Staff Report — Tharp stated that next week there was a conversation the Iowa Public Airports Association was having with Iowa Workforce Development to see how they can work to address some of the aviation workforce issues. Tharp stated that he would be out of the office from December 23 — January 2"d for his winter holiday. Pfohl asked if payroll had processed the pay changes to which Tharp confirmed they had. SET NEXT REGULAR MEETING Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 69 of 128 Airport Commission December 6, 2022 Page 5of 6 Members noted they would have a quorum issue with January 12 and discussed alternate dates. The next meeting is scheduled for 6:00 pm, January 19, 2022, at the Airport. ADJOURN Pfohl moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting was adjourned at 8:10pm. CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 70 of 128 Airport Commission December 8, 2022 Page 8 of 6 Airport Commission ATTENDANCE RECORD 2021-2022 TERM -+ N O w O O of O O F2 O m O e o .a W W N N O N OI A O O W O 10 NAME EXP. N + N N N `N N N N N N N N N N N N N Warren 06130/26 Bishop x X X X X X X X X O/S X X X X X Scott Clair 06/30/23 X X X X X X X X X XIS X X X O/E X Christopher 06/30/25 Lawrence X X X X X O/E X X X OIS X O/E X X X Hellecktra 06/30/24 Orozco X X X X X X X X X XIS X O/E X X X Judy Pfohl 06/30126 X X X X X X X X X X/S X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 71 of 128 MINUTES IOWA CITY AIRPORT COMMISSION January 19, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Judy Pfohl (via Zoom), Hellecktra Orozco, Chris Lawrence, Scott Clair Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Layton Scarbrough, Robin Follmer, Michael Follmer, Wiliam Follmer, Greg Gossel, Jenna Brownlee, Carl Byers, Minnetta Gardinier, Regenia Bailey, Matt Wolford (Zoom), Carolyn Sponza (Zoom) RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:07 pm and Horozco called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of December 8, 2022, seconded by Lawrence. Motion carried 5-0 PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Hangar A Mural Project — Tharp stated that they would begin with the finalist interviews and that each of the finalists were present at the meeting. Tharp said that the finalists had 10 minutes for their presentations, and the Commission could ask as many questions following the presentations as they wanted. Tharp stated that Layton Scarbrough was first. i. Finalist Interviews — Scarbrough gave his presentation to the Commission. Scarbrough described the details and motivation behind the mural, stating that he wanted something that would welcome people to the area and to tell the history of the airport. Following the presentation, Commission members asked questions to which Scarbrough responded. Gardinier asked about increasing the representation in the mural art in terms of both women and of people of color. Second finalist was Jenna Brownlee. Brownlee gave her presentation and showed concepts of work to the Commission. Brownlee continued to describe how the concepts came together. Following the presentation Commission members asked questions to which Brownlee responded. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 72 of 128 Airport Commission January 19, 2023 Page 2 of 5 The last presentation was given by Greg Gossel. Gossel described his motivations and message and discussed a concept with the Commission. Gossel then showed off concepts of murals for the Commission. Following the presentation, members asked questions to which Gossel responded. 1. Consider a motion directing staff to negotiate a contract with a selected artist — Clair moved to defer the motion to the February gth meeting, seconded by Lawrence. Motion carried 5-0 b. Airport Strategic Plan — Bailey stated that this evening's objectives were to check in on the vision and mission statements and then examine the goals. Bailey stated that when they had first started this process the initial decision was not to change the vision and mission statements, but also wanted to check in and confirm that decision. Bailey stated that the purpose of the vision statement is to describe the long term aspirations and ideal future state. The mission statement is an internally unifying and externally explaining what the organization does. Members discussed the vision and mission statements. Bishop commented about having a more bold vision statement, members discussed different wording of the statements. Gardinier shared insights from the previous discussion as a member of the Commission who had been involved with the previous plan's creation. Members discussed removing the word "economic" from the vision statement. Members continued to discuss the statement. Members agreed to change the vision statement to "The Iowa City Municipal Airport seeks to support the strategic goals of the City of Iowa City and is an integral community asset that benefits the region's commerce, vitality, and community pride." Bailey then began discussing the goals stating that these fit into categories of Communication, Funding, Use, Infrastructure. Bailey asked if those were still the broad categories that the Commission wanted to use, or if there were any others missing. Members discussed the existing goals. Clair discussed adding a new goal category called Public Relations. Clair discussed including good neighbor goals. Members discussed ways to balance airport operations with complaints of noise. Bailey reiterated that the Commission would have 5 broad objectives for their goals including a new one for Public Relations. Lawrence suggested dropping the "for aviation" from the "increase use of the airport" goal. Clair suggested a goal for "continue to develop funding mechanisms for airport operations, improvements, and maintenance." Members continue to discuss draft goals. c. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated that this was still to be finished up in the spring with painting and clean up 2. Runway 12/30 Displaced Threshold/Relocation — Tharp noted that they were working on the scope agreement. Bishoped asked if that included LED lights and Byers note that's one of the major items being discussed with FAA. Byers also noted they were looking at PAPIs on the 30 end. 3. Terminal Area Study a. Draft scope of services —Tharp noted that they had a scope of services draft and he wanted to walk through the scope with the Commission so that everyone was on the same page Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 73 of 128 Airport Commission January 19, 2023 Page 3 of 5 as to what was going to happen and how it was going to happen. Byers stated that they were looking at two components, the building itself and the gateway or entrance road. Byers noted they changed the outcomes so that they were included a "no change" option. Otherwise they also looking at a minor building renovation (keeping the shell and remodeling the interior), a major building modification, and a "demolish and reconstruct" option. Sponza described some of the outreach and the public participation plans. Commission members discussed the scope and asked questions to which Byers responded. Byers also noted that they had to be aware of the funding limits regarding certain uses in the building. Tharp stated they had a couple of more steps before the agreement was ready for approval but was hopeful to have it at their next meeting 4. Solar Power Project — Tharp stated that CMT was working on their scope of services document. Tharp stated that they were planning on an agreement that had two parts, the environmental section and then the design phase for the system. Tharp stated they were trying to get that ready to go ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure — Tharp stated that they were waiting for winter. The contractor had been completing their materials submittals. Tharp noted the contract had 25 days so the contractor also wanted to make sure they had good schedule 2. FY23 Program — a. Terminal Building Improvements — Tharp stated that Bolton & Menk was putting together some sheets for this and the wayfinding signage that they could send off for quotes because these projects were not requiring a formal bid process b. Wayfinding/Signage— iii. Airport/Locally Funded Projects 1. Parking Lot Additions — Tharp stated they were waiting for spring to confirm the seeding was going to take. iv. Future Projects Tharp stated he added this as a spot for any future projects they might want to discuss. Tharp noted that during the budget presentations he learned that the City was using conductive pavement in a project and he had sent information to Carl about using it in future airport projects. Tharp stated that this was something that could be applied to projects at the airport. d. Airport "Operations" i. Budget — Tharp stated that he had completed the presentations to the City Council. He noted that one council member had discussed some of the climate change projects and asked about what happens when the 100LL changes. Tharp noted he was watching it, but that FAA was still in the process of certifying it. Lawrence noted that he had read something recently Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 74 of 128 Airport Commission January 19, 2023 Page 4of 5 that FAA was certifying powerplants on an individual basis. Tharp noted that he had also completed the capital improvement presentation with Council. ii. Management 1. Annual Report — Tharp stated that this was in the packet and member should read for comment and corrections. iii. Events 1. Autocross: April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast August 27 3. Drive -In Movies — Tharp noted that they were tentatively scheduled for 1 movie and that he had promised to pay for the portable toilets in order to keep it on the schedule. 4. Young Eagles — Tharp stated that he had reached out to the Young Eagles organizers to get on the schedule. e. FBO / Flight Training Reports — i. Jet Air — Wolford noted that it's been a winter for the brush equipment. So far the snows have been light. Wolford noted that he had returned from the Cirrus conference and that Jet Air Iowa City was a service center for Cirrus. Wolford noted that they were seeing more noise complaints on a national level because during the pandemic people were at home instead of in office buildings. He also noted that some of the comments could be from operations like the state patrol who will fly for several hours over an area when they do traffic patrols. f. Commission Members' Reports —None Staff Report— None SET NEXT REGULAR MEETING Lawrence noted he was a "maybe' for the meeting. Members set the next meeting to be held on February gth. ADJOURN Lawrence moved to adjourn, seconded by Clair. Motion carried 5-0. Meeting was adjourned at 8:30pm. ewl CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 75 of 128 Alrport Commission January 19, 2023 Page 5of 5 Airport Commission ATTENDANCE RECORD 2022-2023 TERM O el O O A O N C (n CDO .t C Go C m i o C S ' C 0 EXP. W N N N N � N `� N N N izs N s N o N �.f N N O N co N N 0NAME N N N N N N N N W Warren 06/30/26 Bishop X X X X X X X X US X X X X X X Scott Clair 06/30/23 X X X X X X X X XIS X X X O/E X X Christopher 06/30/25 X X X X OIE X X X OIS X O/E X X X X Lawrence Hellecktra 06/30/24 X X X X X X X X XIS X O/E X X X X Or02c0 Judy Pfohl 06/30/26 X X X X X X X X XIS X X X X X X Kev: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 76 of 128 MINUTES FINAL IOWA CITY AIRPORT COMMISSION February 9, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco (Via Zoom), Scott Clair Members Absent: Chris Lawrence Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Regenia Bailey, Matt Wolford RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:02 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of January 19, 2023, seconded by Clair. Motion carried 4-0 (Lawrence Absent) PUBLIC COMMENT -None ITEMS FOR DISCUSSION I ACTION a. Hangar A Mural Project — Pfohl stated that Chris wasn't able to be at the meeting, but had sent an email which Tharp distributed. Pfohl stated that she had agreed with what Chris had said. Clair stated that he believed any of the artists would give the Commission a good product. Tharp noted that Scarbrough had submitted an updated layout and he would show the Commission if they wished to see it. Tharp described the update showing the Commission the changes. Tharp also noted that all the artists mentioned they'd be able to adapt to different design changes or element changes as the Commission desired. 1. Consider a motion directing staff to negotiate a contract with a selected artist — Clair moved to direct staff to negotiate a contract with Jenna Brownlee, seconded by Orozco. Motion Carried 4-0 (Lawrence Absent) b. Airport Strategic Plan — Bailey noted that she had sent the Commission some wording on goals and that they would work tonight through the wording and the "how will we get there" strategy. Bailey presented the revised vision statement and the mission statement. Bailey then went through the draft goals listing the "Communications/Collaboration, Funding, Infrastructure, and Community Engagement" goals. Bailey noted that with each goal there would be success indicators and that each would have steps to achieve those goals. Bailey also Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 77 of 128 Airport Commission February 9, 2023 Pago 2of5 discussed where the goals would link to the City's strategic goals. Bailey also mentioned that during the conversation she had with the City Manager's office, the limited (single) staff created a unique situation and expressed as part of the sustainability that having a succession plan in place might be something the Commission wanted to look into. Clair discussed more collaboration opportunities with different departments and asked the group if having Commission members attend some other boards or commission meetings or to set up meeting with those staff members. Bailey shared some of the other success indicators from the last plan but noted the Annual Report presentation. Bailey asked how the Commission presented the annual report, Tharp responded that its something the Chair and Secretary typically presented, and it was just part of the public comment period at council meetings. Members continued to discuss goals and strategies and action items for the strategic plan. Members also talked about continued use of the community foundation fund that might help further develop the airport or endow positions at the airport. c. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation —Tharp noted these were going to be a similar message to what the Commission has been hearing for the last couple of months. They're waiting for spring to finish the clean up work and complete the project to start closing out the grant 2. Runway 12130 Displaced Threshold/Relocation — Tharp stated they were working on the contract with Bolton and Menk and that it needed to go through an independent fee review process for the FAA and hoped to have it ready for the next meeting 3. Terminal Area Study — Tharp stated that they were finalizing the scope and submitting the contract to the FAA for review. He noted this also might need to go through the fee review process. 4. Solar Power Project— Tharp stated he was finalizing an agreement with CMT for FAA review and hoped to have it on the agenda for next month ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure — Tharp stated that this was waiting for spring 2. FY23 Program — a. Terminal Building Improvements —Tharp noted that Bolton and Menk was putting some plan pages together for bidders b. Wayfinding/Signage — Tharp stated that this was part of the terminal building work iii. Airport/Locally Funded Projects 1. Parking Lot Additions — Tharp stated they were just waiting for spring to confirm the seeding took hold and could accept the project. iv. Future Projects d. Airport "Operations" i. Budget ii. Management Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 78 of 128 Airport Commission February 9, 2023 Page 3of 5 1. Annual Report — Tharp noted that he received some feedback on the initial draft and asked Commission members if they had any other suggestions to get those to him. iii. Events 1. Autocross: April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast August 27 3. Drive -In Movies — Tharp stated that he had a date for this but that Summer of the arts hadn't released the schedule publicly yet 4. Young Eagles — Tharp stated that he had made contact with the EAA chapter and it was looking like June for this event e. FBO / Flight Training Reports — i. Jet Air — Wolford noted that the brush has been amazing for snow removal this year. Wolford noted that charter flights have begun slowing down and going back to more normal pre -pandemic numbers. Wolford noted the shop activity has still been high. Wolford also stated that he had customers reach out to him about building something in the future and that Tharp had had conversations with them about ground leasing and given them other information. Wolford also note that he and Tharp were hosting the Community Leadership Program. Tharp stated that the program was run by the Iowa Business Partnership and was meant to take business and community leaders and expose those people to other aspects of the community they might not otherwise get to experience. Wolford also noted that Cirrus had just issued a major alert on engines in recently completed aircraft and that they were grounding some of their company owned fleet. Wolford stated that they were expecting further information and potentially a new airworthiness directive from the FAA because of the engine issue. f. Commission Members' Reports —None g. Staff Report — None Consider a motion to go into executive session under Section 21.5(1)(i) of the Iowa Code to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. h. Evaluation of Airport Manager Pfohl moved to enter executive session, seconded by Bishop. Motion carried 4-0. The Airport Commission entered executive session at 7:37pm. Bishop moved to exit executive session, seconded by Clair. Motion carried 4-0. The Airport Commission exited executive session at 7:44pm. SET NEXT REGULAR MEETING Members set the next meeting to be held on February 911. ADJOURN Bishop moved to adjourn, seconded by Clair. Motion carried 4-0. Meeting was adjourned at 7:45pm. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 79 of 128 CHAIRPERSON DATE Airport Commission February 9, 2023 Page 4of 5 Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 80 of 128 Airport Commission February 9, 2023 Page 5of 5 Airport Commission ATTENDANCE RECORD 2022-2023 TERM N 0 0 0 0 0 0 0 0 O 0 o o O NAME EXP. nNi N N ifi N N N N N N N N W W Warren 06/30/26 Bishop X X X X X X X OIS X X X X X X X Scott Clair 06/30123 X X X X X X X XIS X X X O/E X X X Christopher 06/30/25 X X X O/E X X X OIS X O/E X X X X O/E Lawrence Hellecktra 06/30/24 X X X X X X X X/S X O/E X X X X X Orozco Judy Pfohl 06/30/26 X X X X I X X X XIS X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 81 of 128 MINUTES FINAL IOWA CITY AIRPORT COMMISSION March 9, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco (Via Zoom), Scott Clair, Chris Lawrence Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Travis Strait, Kitzy Lemke, Carl Byers (zoom) RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of February 9, 2023, seconded by Clair. Motion carried 3-0 (Orozco Absent, Lawrence Abstain) PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Hangar A Mural Project — 1. Consider a resolution approving contract with Jenna Brownlee — Tharp stated that they were still working on the contract with the artist and asked the Commission to defer this until their next meeting. Tharp stated he hoped they would be able to approve it then. Tharp stated that they still needed to discuss the fundraising piece. Bishop stated that he and Clair had a meeting with Lynette Marshal who is the Uofl Foundation CEO. Tharp also stated that within the contract that's being discussed there were no provisions specifically calling out for public participation. Tharp stated that because that wasn't a piece in the RFQ it wasn't proper to include it as a contract requirement. Tharp stated that if there was going to be a public participation, they would need to plan for it as there are access and safety items that need to be considered. b. Airport Strategic Plan Tharp stated that this was a planned off month for this as Regenia was putting the draft strategic plan together. Tharp stated he expected to see a draft document that the Commission will be able to review. c. Airport Construction Projects: Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 82 of 128 Airport Commission March 9, 2023 Page 2of 6 FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated they're still waiting for spring for finishing work. 2. Runway 12130 Displaced Threshold/Relocation — Tharp stated that they had completed the independent fee review process and submitted documentation to the FAA a. Consider a resolution approving Work Order 9 with Bolton & Menk (A23-01) Bishop moved the resolution A23-01, seconded by Lawrence. Motion carried 5-0 b. Consider a resolution setting a public hearing on plans, specifications, form of contract for the Runway 12-30 threshold, paving, and lighting work. (A23-02) Tharp noted that this was in place because Bolton & Menk had done the work on the plans and specs on their own. Tharp noted that this was needed to keep the project on track. Tharp stated that they would have a special meeting for the public hearing on March 20th and that would keep the project on track to have bids approved at the April meeting and be ready for the grant application in early May. Tharp stated that the plans where like they've been talking about for a while now. He stated the worked called fora 500 foot displaced threshold on Runway 12, 300 feet of new pavement on the Runway 30 end. Tharp also stated that the plans had both runway end identifier lights and PAPI lights as bid alternates. Wolford asked about runway takeoff lengths and Byers responded. Byers stated that they also had to coordinate with FAA regarding the Runway 30 approach and stated that the electrical lead times are still long. Bishop moved the resolution #A23-02, seconded by Lawrence. Motion carried 5-0 3. Terminal Area Study — a. Consider a resolution approving Work Order 10 with Bolton & Menk — Tharp stated this was another item he was going to ask the Commission to defer to the next meeting. Tharp stated that this project also had to go through the independent fee review process and given the more specialized nature of the study, getting a qualified firm to provide that was more difficult. Bishop moved to defer the resolution, seconded by Lawrence. Motion carried 5-0 4. Solar Power Project — Tharp stated that the agreement had been put together for the environmental and sizing work for the system. Tharp also stated that the FAA has reviewed the document. Bishop asked about the buildings that were designated for panels and Tharp stated that they were the highest use buildings. Tharp noted that with the terminal building study going on there was nothing planned for on the terminal. Lawrence asked about structural review. Tharp noted that was part of the contract that CMT would be conducting those reviews. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 83 of 128 Airport Commission March g, 2023 Page 3 of 6 a. Consider a resolution approving agreement with Crawford, Murphy, and Tilly, Inc. (A23-03) Lawrence moved resolution #A23-03, seconded by Bishop. Motion carried 5.0 ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure —Tharp stated they did have a schedule update from the contractor, and they were looking to start on March 20'h pending weather. 2. FY23 Program — a. Terminal Building Improvements — Tharp stated that with the work on the FAA side of projects they were behind on this project b. WayfindinglSignage- 3. FY24 Program — Tharp stated that the call letter for the FY24 program from the Iowa DOT was out and that he put this on the agenda as a reminder to talk about. Tharp stated that the upcoming projects he would like to continue to pursue was the remaining taxilanes for hangar development as well a project to replace the front-end cabinetry for the fuel storage facility. Lawrence asked about interest in hangar infrastructure for the new lanes they're pouring. Tharp stated that there are conversations going on. iii. Airport/Locally Funded Projects 1. Parking Lot Additions —Tharp stated that this was just waiting for spring so they could confirm seeding was going to take and then they would accept it and finish the project. iv. Future Projects 1. Tharp shared with the Commission that he had started to put pins into google earth to represent projects coming up in the next few years as a visual representation of things going on at the airport. d. Airport "Operations" i. Budget 1. Consider a resolution approving step increase for Airport Manager (A23.04) Pfohl moved the resolution #A23-04, seconded by Bishop. Motion Carried 5-0 H. Management —Tharp stated the next two resolutions were covering both of the agreements with Jet Air related to the janitorial services and groundskeeping. Tharp noted that both contracts were increase around 10%. Wolford noted that the cleaning agreement had stayed the same during the last renewal. 1. Consider a resolution approving amendment to Airport Terminal Cleaning Agreement with Jet Air, Inc. (A23-05) Pfohl moved resolution #A23-05, seconded by Lawrence. Motion carried 5-0 2. Consider a resolution approving amendment to Airport Maintenance Agreement with Jet Air, Inc. (A23-06) Bishop moved resolution #A23-06, seconded by Pfohl. Motion carried 5-0 Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 84 of 128 14 f. Airport Commission March g, 2023 Page 4of 6 3. Commissioner's Notebook/Continuity of Operations Document — Pfohl shared the notebook that she and Tharp had been working on. Tharp noted that he and Pfohl had been working on this over the last year and included things that they felt was handy for the chair to have available. Tharp also stated that this included the emergency contacts for different departments and file locations for important computer documents. 4. Annual Report — Tharp stated that he had received comments and some typo corrections from Pfohl. He stated that along with the strategic plan they would give this to City Council. 5. Iowa Aviation Conference 2023 — Tharp stated that the Iowa Aviation Conference is being hosted by Cedar Rapids this year. Tharp stated this was the conference he had hosted last year. Tharp noted they typically budget for a couple of Commission members to attend. Lawrence stated he would like to attend. Bishop stated he was a strong maybe. 6. Commission Member Outreach Plan — Tharp noted that this was included on the agenda as a Chair request. He stated that as part of the strategic plan discussion the Commission began talking about inviting other staff members to Airport Commission meetings or have members go to other boards and commission meetings. Pfohl mentioned the rezoning of an area near the airport that was being discussed. Tharp stated that when the rezoning application was submitted NDS staff had reached out about any areas that would be impacted by airport related zones. Ill. Events —Tharp stated that the only thing has changed is they had a date for the Young Eagles, which was June 31d. Orozco asked about the sponsoring of one of those and Tharp responded. 1. Autocross: April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast August 27 3. Drive -In Movies — TBD 4. Young Eagles — June 3 FBO / Flight Training Reports — i. Jet Air — Wolford stated that there hadn't been much going on, but that they did have the large snow storm. He noted that this year was a year where the snow was such that they didn't need to have other equipment to push snow piles back. Wolford noted that he and Tharp were asking the equipment division to research a brush attachment for the tractor. Wolford noted that otherwise this was a slower time of year for operations. Bishop asked about ice melt and Tharp and Wolford noted that they had a large amount remaining. Commission Members' Reports — Bishop noted that he and Clair would report back once they had their meeting for fundraising. Tharp noted that Clair's term for the Commission was expiring this summer and that the City would begin taking applications in the near future. Staff Report — Tharp noted that he would be out of the office for a day next week for the IPAA Board of Directors and the IPAA legislative reception in Des Moines, Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 85 of 128 Airport Commission March 9, 2023 Page 5 of 6 SET NEXT REGULAR MEETING Members set the next regular meeting to be held on April 13th, with a special meeting on March 20th. ADJOURN Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:50pm CHAIRPERSON 5 = a -ao z3 DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 86 of 128 Airport Commission March 9, 2023 Page 6 of 6 Airport Commission ATTENDANCE RECORD 2022-2023 TERM � O O O O O O O O � O s O O O � N NAME EXP. N {3 nNi Warren 06/30126 Bishop X X X X X X O/S X X X X X X X X Scott Clair 06/30/23 X X X X X X XIS X X X O/E X X X X Christopher 06/30/25 X X O/E X X X O/S X O/E X X X X O/E X Lawrence Hellecktra 06/30/24 X X X X X X XIS X 01E X X X X X X/E Orozco Judy Pfohl 06130/26 X X X X X X XIS X X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 87 of 128 MINUTES FINAL IOWA CITY AIRPORT COMMISSION March 20, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco Members Absent: Chris Lawrence, Scott Clair Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: RECOMMENDATIONS TO COUNCIL: None A quorum was determined at 6:00 pm and Pfohl called the meeting to order. ITEMS FOR DISCUSSION / ACTION a. Hangar A Mural Project — Bishop stated that he and Clair had met with the University Foundation CEO and discussed the setup of the fundraising committee for the airport community fund. Bishop stated she had advised them of setting up a committee of 10-15 people to oversee the fundraising. Bishop stated that he hoped to have an item on the agenda for the next meeting to discuss more with the Commission on the next steps 1. Consider a resolution approving contract with Jenna Brownlee (A23-07) — Tharp stated this was deferred from the last meeting, and that they had an agreement with the artist for the art mural. Bishop moved the resolution #A23.07, seconded by Orozco. Motion carried 3-0 (Lawrence, Clair Absent) b. Airport Construction Projects: t. FAA grant projects 1. Runway 12130 Displaced ThresholdlRelocation— a. Public Hearing — Pfohl Opened the public hearing at 6:02pm. Tharp stated that this was the project that would include creating a displaced threshold 500 foot from the Runway 12 end, adding 300 feet of concrete to the Runway 30 end and remark and relight the runway. Tharp also stated they had bid alternates for the REILs (runway end identifier lights) and PAPIs (precision approach path indicator). No other public comment. Pfohl closed the public hearing at 6:04pm b. Consider a resolution approving plans, specifications, form of contract for the Runway 12-30 threshold, paving, and lighting work and placing bids. (A23-08) Bishop moved the Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 88 of 128 Airport Comm lesion March 20, 2023 Page 2of 3 resolution #A23-08, seconded by Orozco. Motion carried 3-0 (Lawrence, Clair Absent) ADJOURN Bishop moved to adjourn, seconded by Orozco. Motion carried 3-0 (Lawrence, Clair Absent). Meeting adjourned at 6:09pm 0,,,,d �rV-/ 6 =02 -ao.2 3 CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 89 of 128 Airport Commisslon March 20, 2023 Page 3 of 3 Airport Commission ATTENDANCE RECORD 2022-2023 TERM'' + + + o 0 0 0 O + N Q`f N � r0 N to V7 O m `N N O N NAME EXP. v N N IZ N N N 13 14 N N W N W W W N N N N N Warren 06/30126 Bishop X X X X X 0/S X X X X X X X X X Scott Clair 06/30/23 X X X X X XIS X X X O/E X X X X O/E Christopher 06/30/25 X O/E X X X O/S X O/E X X X X O/E X O/E Lawrence Hellecktra 06/30/24 X X X X X XIS X O/E X X X X X X/E X Orozco Judy Pfohl 06/30/26 X X X X X X/S X X X X X X X X X Kev: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 90 of 128 MINUTES IOWA CITY AIRPORT COMMISSION April 13, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Chris Lawrence Members Absent: Scott Clair, Hellecktra Orozco Staff Present: Michael Tharp, Jennifer Schwickerath, FINAL Others Present: Matt Wolford, Carl Byers, Judy Nyren, Regenia Bailey, Jenna Brownlee (via Zoom) RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of March 9 and March 20, 2023, seconded by Lawrence. Motion carried 3-0 (Orozco, Clair absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Airport History—Judy-Nyren — Pfohl introduced Nyren to the group. Nyren stated that she had been the historian of the Lucas Farms neighborhood and that there were several events that overlapped between Lucas Farms history and airport history and wanted to share some of those. Nyren shared connections between the airport and Lucas farms. Nyren discussed several events in the history including the initial flight by Thomas Baldwin, a visit to the University of Iowa by Amelia Earhart, as well as individual connections to the neighborhood with aviation designers Alexander Lippisch and Donald Luscombe. b. Hangar A Mural Project — Tharp stated they had a couple of goals for the night, and that was to pick between the 2 concepts that Brownlee had submitted as part of her presentation. Tharp also stated they needed to decide on the fundraising question of whether or not to offer donors a thank you ability to include personal aircraft. Tharp stated that the two concepts he described as being one as more of a timeline flow with vibrant colors and the other was more subdued but dedicated to the types of aircraft used. Brownlee helped to summarize the concepts as well. Members discussed the two concepts. Tharp asked members to make a motion to pick between the two for the record. Pfohl motioned that concept 1 be the base design concept which will be further revised. Bishop seconded. Motion Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 91 of 128 C. 71 Airport Commission April 13, 2023 Page 2 of 5 carried 3-0 (Clair Orozco absent). Brownlee asked about further questions or how that process would proceed. Tharp stated it was fine to ask and send questions to him. Tharp noted the Commission met once a month. Members discussed the fundraising letter and whether or not to offer the ability for a larger donation to offer a personal aircraft image in the mural. Members also discussed the long term strategy for recruiting members to a fundraising committee Airport Strategic Plan — Bailey stated that she had sent the information from the last meeting. Bailey noted that with the lack of members she felt delaying the conversation for the moment was good and that if the Commission had a special meeting she would be happy to take part in that. Otherwise they would plan to finish the conversation at the May meeting. Airport Construction Projects: L FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated they were waiting for consistent weather to finish the clean up work. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated that we would be asking for the Commission to defer stating they didn't have concurrence from FAA yet regarding the full funding. a. Consider a resolution accepting bids and awarding contract for Runway 12-30 threshold, paving, and lighting work. Lawrence moved to defer, seconded by Pfohl. Motion carried 3-0 (Clair Orozco absent) 3. Terminal Area Study — Tharp stated he was expecting comments from FAA regarding this work order and was asking the Commission to defer this as well. Tharp stated they would probably need to have a special meeting to approve this and the runway project bids when FAA items were resolved. a. Consider a resolution approving Work Order 10 with Bolton & Menk. Lawrence moved to defer, seconded by Pfohl. Motion carried 3-0 (Clair Orozco absent) 4. Solar Power Project — Tharp stated that he had met with CMT regarding this and that he was looking for some of the original plans for the buildings. Tharp stated that otherwise they would be visiting the airport to look at the buildings they were planning on rooftop panels. ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure — Tharp stated they had begun the project and noted they encountered their first issue. Tharp stated they had encountered a much larger layer of topsoil than initially planned for. This meant the contractor would need to remove that extra top soil and refill the missing material. Otherwise the project was going as expected. 2. FY23 Program — a. Terminal Building Improvements — Tharp noted that he had met with Carl and John Moes from FUEL and they had picked out the spot for the monument sign. Tharp noted that as they were discussing the sign together questions about Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 92 of 128 Airport Commission April 13, 2023 Page 3 of 5 what they were doing on the terminal building came up. Tharp noted that there had been options for including different styles of work with the glass blocks. Members confirmed the design of the monument sign to be internally lit, and that they were not putting anything over or on the glass blocks on the terminal. b. Wayfinding/Signage- 3. FY24 Program - Tharp stated the Carl and the team were putting together cost estimates for the state grant program and they were looking at constructing the remaining taxilane segments and replacing the fuel filter cabinets for the storage tanks. Tharp also stated that the applications were due May 25'h. iii. Airport/Locally Funded Projects 1. Parking Lot Additions - Tharp noted that it appeared that they would need to have the contractor do some reseeding of the area and they were working on getting that completed so they could close out the contract iv. Future Projects e. Airport "Operations" i. Budget That noted that they were quickly approaching the end of the fiscal year. He noted that fuel flows were down a bit from last year but otherwise not terrible ii. Management- 1. Commission Member Outreach Plan -Tharp noted that this was on the agenda for if the Commission wanted to discuss having members go out to other boards/commissions or groups to discuss the airport and see where there could be items to cooperate on or advance other projects that would also benefit the airport. iii. Events -Tharp stated that the only change to this was he did have the date for the movie which would be August 51h. 1. Autocross: April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast August 27 3. Drive -In Movies -August 5 4. Young Eagles -June 3 f. FBO / Flight Training Reports - i. Jet Air - Wolford shared the maintenance sheet with the Commission. He noted that there wasn't anything significant on the sheet other than a little bit more snow on the ground in March. Wolford noted that Tharp and another Jet Air employee had worked out a new message board downstairs where the sales board used to be. Wolford noted that he had helped out with the neighborhood meeting that was held at the airport. Wolford noted they had 4 different groups fly to see the women's basketball game. He noted that when they returned the planes all returned within about a 30 minute window of each other and about 49 passengers came through the airport in about 30 minutes. g. Commission Members' Reports - Lawrence stated that the aviation conference was interesting and that he came away with a better understanding of the FAA grant process and the different pots of money. Bishop agreed and stated they he felt it Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 93 of 128 Airport Commission April 13, 2023 Page 4 of 5 was very clear that Tharp was a leader in the organization. Tharp noted that he was re-elected to be Vice President as the officers stayed the same for another year. h. Staff Report — Tharp stated that it was good to have Commission members there because it does give them a closer look at all the things he is involved in behind the scenes like tracking legislation that might affect airports or other topics. Tharp also stated that he and Schwickerath were discussing how some of the recent meetings were going and cautioned members on returning to previously discussed agenda items during the Commission reports or later in the meeting in general after the Commission had moved on from the topic. Tharp noted he didn't want to stifle the conversations, but that they Commission needed to be aware to have the conversations at the time those subjects are on the agenda. Tharp also stated that he was going to have a couple of days away around the first weekend of May. SET NEXT REGULAR MEETING Members set the next regular meeting to be held on May 11 th, with a special meeting pending the FAA issuing their concurrence to award contracts. ADJOURN Bishop moved to adjourn, seconded by Pfohl. Motion carried 3-0. Meeting adjourned at 7:40pm CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 94 of 128 Alrport Commission April 13, 2023 Page 6 of 6 Airport Commission ATTENDANCE RECORD 2022-2023 TERM 0 0 0 0 0 0 0 0+ . EXP. ao w o � m m w NAME M M .i�i .Ni {� �i �i i� Q' N w w w w Warren 06/30/26 Bishop X X X X X O/S X X X X X X X X X Scott Clair 06/30/23 X X X X X XIS X X X O/E X X X X O/E Christopher 06/30125 X OIE X X X O/S X O/E X X X X O/E X X Lawrence Hellecktra 06/30/24 X X X X X XIS X O/E X X X X X X/E O/E Orozco Judy Pfohl 06/30/26 X X X X X XIS X X X X X X X X X Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting C/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 95 of 128 MINUTES IOWA CITY AIRPORT COMMISSION May 18, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Judy Pfohl, Chris Lawrence, Scott Clair, Hellecktra Orozco Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Carl Byers, Regenia Bailey RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of April 13 and May 2, 2023, seconded by Lawrence. Motion carried 4-0 (Clair absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Hangar A Mural Project — Clair arrived during the discussion. Tharp stated that he had a letter in the packet for the fundraising kickoff. Tharp said the letter had been reviewed by the community foundation and by Jennifer Schwickerath. Tharp stated the letter does provide for up to 7 individual elements as a possible outcome. Tharp stated that he had discussed with the artist and that number was manageable. Pfohl asked about a cutoff for work. Tharp noted that Jenna had asked for a deadline so that she had time for design. Members agreed to make a deadline of July 15. Tharp stated that he had planned to send this notice out to airport tenants, and that he was working with Communications staff to do some press releases. Tharp stated he was also working with FUEL to prepare a website update to promote the fund on the web. Orozco asked about the use of the Tigerhawk logo. Tharp stated they had successfully connected with the athletic department and received tentative approval. Tharp stated the department wanted to see a final concept before work began. Tharp stated that he had also sent the draft concept comments to Jenna and Jenna had asked if there were any historical figures they had in mind. Members asked about reaching out to Minnetta Gardinier for assistance in coming up with names and Tharp said he would follow up. Clair asked about following up with any University contacts. Tharp stated he didn't and members asked if he would reach out to Jenna Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 96 of 128 a C. Alrport Commission May 18, 2023 Page 2 of 5 to see if there was any chance she could help with those. Tharp stated he would. Lawrence asked what happens if the Commission doesn't reach the fundraising target. Tharp stated that if the donations didn't reach the goal, the Commission would have to use cash to support the offset. Airport Strategic Plan — Bailey stated that the goal tonight was to touch base on the vision and mission statements, and then to walk through the strategies and success indicators. Members discussed the vision statement and made recommendations for changes. Members than discussed the infrastructure goal members desired to list advocating for pedestrian and bicycle access to the airport. Members then discussed the success indicators for the infrastructure goal. Members then moved to the Community Engagement/PR Goal. Bailey stated that some of these actions are specific tasks and perhaps using them under a broader goal would be more appropriate. Members discussed the goals and recommended changes to the strategies. Members discuss how tours operate and what language to use for the airport to give tours. Bailey offered a new strategy to attract groups that may be interested in aviation activities or using the airport facilities. Members then discussed Funding/Financial stability. Members asked questions about the funds to which Tharp answered. Bailey asked if the Mayor was going to be at the next meeting to which Tharp responded he would be. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated the painters were out on Monday but there were other areas that were breaking down and he thought they'd need to have them back one more time for warranty type work. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated they were getting contracts put together with Metro. He also stated they had submitted the grant application and would be expecting the grant offer in the near future. Bishop asked about the additional work. Tharp stated the project does include the PAPI and REIL lighting systems. Lawrence asked about timeline and Tharp stated that the contract called for the contractor not being able to start without all their supplies being received. Tharp stated it was likely this would be completed next year 3. Terminal Area Study — Tharp stated they had submitted the grant application for this as well. 4. Solar Power Project — Tharp stated the WIT team was out yesterday to do the engineering review of the maintenance shop and OPL buildings to make sure the requirements for the rooftop panels could be met. ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure — Tharp stated the concrete was poured with a couple of drainage intakes to be finished and the contractor was doing some backfilling. 2. FY23 Program — a. Terminal Building Improvements — Tharp stated that because of the work with the federal and state grants this was beginning to get organized. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 97 of 128 Airport Commission May 18, 2023 Page 3 of 5 b. Wayfinding/Signage- 3. FY24 Program -Tharp stated that he was recommending the grant application include the fuel system upgrades which would update the front end cabinets for the fuel storage tanks and do some other work with the tanks. Tharp noted that this was estimated to be a nearly $400,000 project and being submitted at a request of 85%. Tharp noted that he's hoping the hangar conversations pan out to actual construction after which they can use that for leverage. Tharp noted they did not have water in the area, but the hangars would have gas and electric services available pending construction. Bishop asked about what this would do for the hangar waiting list. Tharp noted that the conversations he's been having are with people on the hangar list. Clair asked about hangar rentals and if the future hangars could be an opportunity to privatize some of the hangar rentals. Tharp noted that its possible that could be a development opportunity. iii. Airport/Locally Funded Projects 1. Parking Lot Additions -Tharp stated he was working with the city engineer representative to clean up the project so the Commission could accept it. Clair asked about planting some trees around the corners. iv. Future Projects -Tharp stated that the Commission might want to consider a planning work session in the future to prioritize some of the projects they've got up and coming. d. Airport "Operations" i. Budget - Tharp stated they were in the last part of the fiscal year. Tharp noted they had a hangar door that had a major malfunction. Tharp noted that the door has been fixed since then. ii. Management- Tharp said he had nothing for this section iii. Events - Tharp noted the Young Eagles Day was coming up. He noted that the event had 70 slots and 64 were already signed up for. 1. Autocross -April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast -August 27 3. Drive -In Movies -August 5 4. Young Eagles -June 3 e. FBO / Flight Training Reports - i. Jet Air - Wolford noted in the maintenance report they could see that they started to mow. Wolford noted that there was some repair work to the refrigerator that was recently purchased. Wolford stated the maintenance shop was busy. He noted that industry wide a lot of folks were suffering from the mechanics shortage. Clair asked how the supply chains were doing for parts. Wolford noted it really depended on the aircraft. Wolford noted some engine overhauls are running behind by up to 9 months. Clair asked about the new airplane market and Wolford responded. f. Commission Members' Reports - Clair stated that he was not planning on reapplying for the Commission and that if there were applicants the Commission wanted to support they should. Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 98 of 128 Airport Commission May 18, 2023 Page 4of 5 g. Staff Report— Tharp stated on June 5u'the Iowa House Representative Elinor Levin would be at the airport for a tour. Bishop noted that he should be available for the tour. Tharp also noted that he'd be out of the office on May 261h. SET NEXT REGULAR MEETING ADJOURN Bishop moved to adjourn, seconded by Orozco. Motion carried 5-0. Meeting adjourned at 7:45pm CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 99 of 128 Airport Commission May 18, 2023 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2022-2023 TERM O �, O �_ O ` O ao O O �_ o + O � O CD w CD w CD A O N O N N O O! A O to O co W O O OD cc O W O 10 N O W O N aD NAME EXP. N N N N N N N N N N N N N N N N N N N N N N N N N W W W W W W W Warren 06/30/26 X Bishop X X X O/S X X X X X X X X X X X Scott Clair 06/30/23 X X X X/S X X X O/E X X X X X O/E O/E X/E Christopher 06/30/25 X x X X O/S X O/E X X x x O/E X O/E X X Lawrence Hellecktra 06/30/24 O/E X X X X/S X O/E X X x x X X/E O/E O/E X Orozco Judy Pfohl 06/30126 X X X X/S X X X X x x X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 100 of 128 MINUTES IOWA CITY AIRPORT COMMISSION June 8, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Judy Pfohl, Chris Lawrence, , Hellecktra Orozco Members Absent: Scott Clair Staff Present: Michael Tharp, Jennifer Schwickerath, Bruce Teague Others Present: Matt Wolford, Carl Byers, Regenia Bailey, Ryan Story, RECOMMENDATIONS TO COUNCIL: ►I= DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of May 18, 2023, seconded by Lawrence. Motion carried 4-0 (Clair absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Iowa City Strategic Plan Presentation — Mayor Teague — Mayor Teague introduced himself to the Commission and thanked them for the work they do. Teague stated that the Council had been in a pattern of updating their plan every year or two and they wanted to so something more sustainable and needing to be updated less frequently. Teague stated that the City was facing some challenges from within the state of Iowa. They continue to see the loss of local control from the state, as well as challenges from state income tax reform, and a growing distrust of government. Teague discussed what the Council wanted to create a list of values important to them stating they were: Partnerships and Engagement; Racial Equity, Social Justice & Human Rights; and Climate Action. Teague then went through each of the values and broke them down into segments of "How do we know we've achieved our vision?" and what they identified as action items or steps to take to reach those goals. Teague referenced the groups that have celebrations downtown as part of that effort to make sure everyone feels included. Teague also referenced the diversity toolkits that are used to make sure programs are open to everyone. Teague stated that some of the goals in the Climate Action include achieving a net zero carbon emission status. Teague also noted that goals would include community members choosing to use public transit and stated that the Council had just approved a pilot for a no -fare public transit system. Teague stated that their Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 101 of 128 Airport Commission June 8, 2023 Page 2 of 6 goals for partnerships and engages are things like making sure each resident can be reached in a method that's preferred by the individual. Public dialog is respectful, and that input is seen as being important and decision making is transparent. Teague referenced some of the actions Council had recently taken including providing a $2 per hour increase to child care providers and works to encourage and support workers providing those services. Teague stated that when they finished up the planning process they realized the Council's plan aligned well with the University's strategic plan, and the Better Together 2030 initiative. Teague finished the conversation by stating they know unplanned things are going to happen, and that also new opportunities will occur that also haven't been planned for and they need to be mobile enough to respond to each of those. Members asked Teague questions to which Teague responded. b. Hangar A Mural Project i. Fundraising — Tharp stated that most of the conversation needed to be focused on fundraising. Tharp stated that so far they had raised about $7000 and that had been from the members of the Commission. Members discussed options for fundraising. Story mentioned his hangar cookout happening in the near future. Members discussed attending the cookout to promote the project. Orozco mentioned about updating the website to show the information. Tharp stated that he had worked with Fuel to provide a website update so that the information was there. Bishop suggested making a button at the top of the page. Members continued to discuss other options for fundraising. Story discussed how the cookout operates and what the Commission could plan for. Bishop moved that Commission members attend Story's cookout on June 17t" and pay for food for the cookout. Orozco seconded the motion. Motion carried 4-0 (Clair absent). Tharp stated that he would work with Bishop to make a flier for the hangar cookout. c. Airport Strategic Plan — Bailey stated that she wanted to make sure the vision and mission statements were accurate. Members agreed with the statements as written. Bailey then went through the goals and strategies and making sure those were in the correct order. Bailey said that she saw linkage of the plans when the Mayor was talking. Bailey noted some of the goals were re -worded and wanted to make sure they were accurate. Members discussed the items and agreed they were as desired. Bailey continued to walk through the draft of the plan goals. Bailey stated that next meeting they'd plan to adopt the plan with any final minor changes, and once the resolution and final minutes were ready she would give a .pdf version for uploading to the website and for the Commission. d. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated that the contractor would need to do some paint cleanup work, and he was working with AECOM to get some older grants closed out. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated that they had received this grant offer for the runway project and the Commission needed to accept it a. Consider a resolution authorizing chairperson to execute FAA Grant -35 — Lawrence moved resolution #A23-11, seconded by Bishop. Motion carried 4-0 (Clair Absent) Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 102 of 128 Airport Commission June 8, 2023 Page 3 of 6 3. Terminal Area Study — Tharp stated they did not have this offer yet, but that they knew it was coming and so he was asking the Commission to authorize the chair to accept it when it does. a. Consider a resolution authorizing chairperson to execute FAA Grant -36 — Lawrence moved resolution #A23-12, seconded by Orozco. Motion carried 4.0 (Clair Absent) 4. Solar Power Project —Tharp stated that CMT had completed their report. Tharp stated that he was still working with CMT to locate some ground options to present to the Commission. Lawrence asked questions regarding the project to which Tharp responded. ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure —Tharp stated that the south taxilane project was complete and as a late handout they had the resolution and recommendation letter. i. Consider a resolution accepting the project as complete — Lawrence moved resolution #A23-13, seconded by Pfohl. Motion carried 4-0 (Clair absent) 2. FY23 Program — Tharp stated now that they've gotten passed the workload of FAA grants and state grant applications they're getting the documents put together for these projects. a. Terminal Building Improvements — b. Wayfinding/Signage — 3. FY24 Program — Tharp stated that they had submitted the grant application as they discussed for the fuel storage cabinet project. He stated typically the DOT gives the draft recommendation list to the Transportation Commission in July or August. Lawrence asked about the state legislature budget allocation. Tharp stated the allocation for general aviation was $1,000,000 which was about the same as the last year. iii. Airport/Locally Funded Projects 1. Parking Lot Additions —Tharp stated that this project is also done. The contractor came back to remove erosion control measures. i. Consider a resolution accepting the project as complete — Lawrence moved resolution #A23-14, seconded by Bishop, motion carried 4-0 (Clair absent) iv. Future Projects — Tharp stated that he didn't have anything for this, but he did ask the Commission to start thinking about things they'd like to see as they are about to begin the budget season for the next budget. Tharp noted the next big project after Runway 12/30 is the parking apron. They're also working on the solar power and terminal projects. Lawrence asked about other projects on the master plan and if some of those would be good for the BIL funds, and Tharp responded. Lawrence mentioned about exploring LED technology for the beacon light. Pfohl asked about the apron and using quick curing concrete. Byers responded to the concrete questions. e. Airport "Operations" Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 103 of 128 Airport Commission June 8, 2023 Page 4of 6 i. Budget — Tharp noted they were approaching the end of the budget year and overall the budget looked good. Lawrence asked about putting the flowage fee conversation back on the agenda. Tharp noted they'll have that on the agenda. i. Management — 1 . Classification and Compensation Study — Tharp stated that the city was beginning work on this study which is meant to confirm that job positions doing similar work, or have similar responsibilities are appropriate classified and job descriptions are all accurate. Tharp noted that even though the Commission just did this it was important to be part of the city study so that they continue to be in line with the rest of the City. Tharp noted that there will be some survey's that will need to be completed and confirmed. Schwickerath helped to describe what the surveys would cover. Members chose to have Pfohl and Orozco assist as needed for the study. Tharp stated that he had also been part of the City's ADA self - assessment and that he had been given the results of that study. He stated the majority of the items were not large, consisting of things like a coat hook being too high, or some signage needing to be changed so it had raised characters or braille. Tharp noted that some interior items would also be impacted by the building study. Tharp then informed the Commission that there had been an encampment of unhoused people that had developed on a parcel of land under their control. Tharp stated that he was still gathering information and getting options together. Tharp stated that at this time they were just monitoring the situation and working with the Shelter House to ensure those that wanted to get services were in line for them. Members discussed details of the situation and asked questions to which Tharp and Schwickerath responded. iii. Events —Tharp noted that the Young Eagles event happened last weekend. Tharp stated that they had 72 people registered and only 49 flights happened. Tharp stated that the next autocross event was this weekend and that the next bigger event was the drive-in movies 1. Autocross —April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast —August 27 3. Drive -In Movies —August 5 4. Young Eagles — June 3 f. FBO / Flight Training Reports — Wolford noted that as far as airport maintenance went, it was a lot of mowing. Tharp noted that the power washing was done and stated that Andrew had wanted to get the staining done next week. L Jet Air — Wolford noted that the shop was busy and that he had talked to Titan fuels and said they were going to give a discount of fuel for Oshkosh traffic. g. Commission Members' Reports — Pfohl asked about the Airport Zoning Commission and the Airport Zoning Board of Adjustment. Tharp explained the roles of the different entities. Tharp noted that the other boards do not meet regularly. Lawrence asked about the aircraft accident that took place. Tharp stated that the Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 104 of 128 Airport Commission June 8, 2023 Page 6 of 6 fence has been replaced and the lighting was in process. Tharp noted that it was an FAA incident, and not an accident. Tharp stated that he was working with other city staff to get reimbursement through insurance claims. h. Staff Report — Tharp stated that Jet Air did a great job with the accident and getting it taken care of. Tharp stated that he would be out of the office next week but that he would still be in the area if something came up. Tharp also noted that he gave a tour to our new state legislator Rep. Levin. Tharp gave a summary of the tour. SET NEXT REGULAR MEETING - next meeting was set for July 131h. ADJOURN Lawrence moved to adjourn, seconded by Bishop. Motion carried 4-0 (Clair absent). Meeting adjourned at 8:10 pm Auk vlz t 2-3 CHAIR ERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 105 of 128 Airport Commission June 8, 2023 Page 6 of 6 Airport Commission ATTENDANCE RECORD 2022-2023 TERM 0 0 0 0 0 0w w 0L" � w CO © m o w V V ao NAME EXP. N N r�� i0a N Ne r10 W W W W W W N N N W W Warren 06/30126 Bishop X O/S X X X X X X X X X X X X X Scott Clair 06/30/23 X X/S X X X O/E X X X X X O/E DIE X/E O/E Christopher 06/30/25 X O/S X O/E X X X X O/E X O/E X X X X Lawrence Hellecktra 06/30/24 X XIS X O/E X X X X X WE O/E O/E O/E X X Orozco Judy Pfohl 06/30/26 X XIS X X X X X X X X X X X X X Kev: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 106 of 128 MINUTES IOWA CITY AIRPORT COMMISSION July 13, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Judy Pfohl, Chris Lawrence, Hellecktra Orozco, Ryan Story Members Absent: None Staff Present: Michael Tharp, Jennifer Schwickerath, Kevin Bailey Others Present: Matt Wolford, Carl Byers, Regenia Bailey, Sam Brooks, Erin Sullivan Carolyn Sponza, Ron Roetzel RECOMMENDATIONS TO COUNCIL: None A quorum was determined at 6:00 pm and Pfohl called the meeting to order. ELECTION OF OFFICERS Bishop nominated Orozco for the position of Chairperson, Seconded by Lawrence. Motion carried 5-0 Pfohl nominated Lawrence for the position of Secretary, seconded by Bishop. Motion carried 5-0 APPROVAL OF MINUTES Bishop moved to accept the minutes of June 8, 2023, seconded by Pfohl. Motion carried 5-0 PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Stevens Drive Area Parcel/Unhoused Encampment — Tharp introduced Sam Brooks and Erin Sullivan from Shelter House, and Kevin Bailey from the Iowa City Police Department. Tharp stated that he had told the Commission about the growing unhoused encampment on property on the east side of the Iowa River at the last meeting. Tharp stated he had been working with Sam and Kevin to monitor the situation and had asked Sam to come of the meeting and talk about the services the Shelter House provides and to be able to discuss the situation with the Commission and possible steps forward. Tharp noted that last month they made the decision to let things be. Tharp stated that recently the Iowa DNR had sent a message to the City noting they were seeing some concerns. Tharp stated that he followed up with Sam and that Sam had presented an option that would help alleviate DNR concerns and allow the status quo to continue. Brooks talked to the Commission about the Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 107 of 128 Airport Commission July 13, 2023 Page 2of 5 Shelter House services and what his role is in the process. Brooks described what kind of documents and situations were needed for services and what some of the barriers were to getting people into living spaces. Sullivan further described some of the funding mechanisms from Housing Authority and other agencies that provide assistance. Members asked questions which Brooks and Sullivan answered. Tharp noted that at the Commission level he was not eager to go in and clear the area out. Tharp stated that with the proximity to Shelter House and the work of Brooks and Bailey that he was comfortable letting things be. Tharp stated he would still be monitoring things for a triggering event like the DNR notification which might require a response to clear out the area. Tharp noted that the Commission should be looking ahead though so that if they did choose to evict people, they could complete the process before winter sets in. Brooks noted that in winter they do have an emergency shelter which activities and provides more beds. Pfohl asked about different options for people to have restroom facilities. Bailey gave a summary of some of his encounters with people in the area. Members asked Tharp if there were other city policies that would help guide a decision. Tharp noted that there weren't so far. Members continued to discuss the encampment and consensus was to maintain the status quo. Lawrence asked about the decision point and if there would need to be a special meeting or if Tharp had the authority to make the call. Tharp stated that he would need to call a special meeting as he didn't perceive he had the authority to begin eviction proceedings. b. Airport Strategic Plan — Tharp stated the members had the Commission members had the draft plan in the packet. He stated he had a couple of typographical correction comments. Bailey stated that if the Commission was happy with the content and appearance she would collect the resolution and minutes for the document so that the Commission would have a complete document. i. Consider a resolution adopting the Airport Strategic Plan — Lawrence moved the resolution #A23-15, seconded by Pfohl. Motion carried 5-0 c. Hangar A Mural Project i. Fundraising — Tharp stated that this was the end of fundraising and the expiration of the offer to pick an airplane with the $5000 donation level. Tharp noted that they were about $7500 short and that they had an anonymous donor that pledged to cover the shortfall. Tharp noted that the Commission hadn't contributed to the project directly either so that if they wanted to do that now's the time. Lawrence moved donating $2000 from the Commission to the project. Seconded by Bishop. Motion carried 5- 0. d. Airport Construction Projects: L FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated they were still working with the contractor to correct the marking. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated the contracts are signed and will go back to the contractor. Tharp reminded Commission members that the contract called for the work to not beggin until the contractor had all their supplies on hand. 3. Terminal Area Study — Tharp stated they had met earlier this afternoon and had a good discussion of what space design ideas. Tharp introduced Carl, Ron, and Carolyn Sponza as the design team. Sponza talked to the Commission about some of the design Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 108 of 128 Airport Commission July 13, 2023 Page 3 of 5 concept themes and presented feature boards with a number of examples of styles and asked Commission members to use stickers to mark looks that they felt fit in with the airport. Members made their selections and then Sponza discussed reasons for those with members. Tharp also noted they all had a copy of the user survey they were using for the input process. Members also discussed other building features they felt would be good things to offer. Lawrence asked about charter pilots and what services they look for to which Wolford responded. Tharp noted that if the Commission had any comments, or other questions they wanted to ask, now was the time so they could finish the survey design and start sending it out. Tharp also noted they were going to schedule a public input meeting which would ask some of the same questions for August 17th. 4. Solar Power Project — Tharp gave a brief history of the solar conversation previous Commissions have had leading up to the date. Tharp stated that he primarily wanted to discuss the ground mounting options that would serve Jet Air's maintenance shop and the OPL research lab. Tharp described that with these options the downside was it was taking up some parking and area they currently use for parking. Members asked questions regarding the layouts to which Tharp answered. Pfohl asked about moving it to the other side of the fence north of the OPL building which would preserve the event space area. Lawrence asked about the two layouts on the north side. Tharp stated that the difference between the two areas is they either maintain or remove the service road. Tharp noted he was recommending that they keep the service road. Members chose through consensus to change the location of the Jet Air and OPL panel groups Iowa DOT grant projects 1. FY23 Program — a. Terminal Building Improvements — Tharp stated they that were having some trouble securing a contractor for the work but that they were moving forward to do something slightly different. b. Wayfinding/Signage — Tharp stated they were putting the final work into the this for bidding. He stated that he and Carl and some initial concerns with the sizing of the location labels 2. FY24 Program — Tharp stated that the Iowa DOT had released their draft list for the FY24 program and unfortunately they didn't make the cut. Tharp stated that he had talked with the Shane Wright with the DOT about the project and it was a case of the state just ran out of funds and the project was grouped in with several others that had the same score so the DOT went with projects they could fully fund. iii. Airport/Locally Funded Projects iv. Future Projects — e. Airport "Operations" Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 109 of 128 Airport Commission July 13, 2023 Page 4of 5 i. Budget — Tharp stated they were now in the new fiscal year, FY24. Tharp noted that they didn't have large initiatives for the budget this time year. ii. Management — Tharp noted that he was filling out his survey for the compensation and classification study and would get that to Pfohl and Orozco. 1. Fuel Flowage Fees — Tharp stated that Lawrence had taken the lead on this since Clair had rotated off. Tharp stated that he believed they had a tentative agreement. Lawrence described the agreement as a 5 cent increase on the fuel flowage across the board. Lawrence stated that Wolford had asked requested the airport to purchase a broom attachment for the tractor for use in snow removal operations. Lawrence stated the preference of the airport was to use this initial year as a boost to the cash balance and would commit to putting the broom into the FY25 budget request. Bishop asked about the budget impacts to which Tharp responded. Pfohl asked when the last time the rate was change and Tharp responded this would be the first time it was adjusted since the original agreement. Tharp stated that normally T-hangar rates usually go 3 years between increases. Tharp stated that last year they had a 10% across the board increase on hangars and would expect the hangar rates to remain the same this year. ill. Events —Tharp stated there was anew event on the list, stating the Climate Action office was going to have a film at the airport as part of Climate Action week. 1. Autocross —Aug 27, Oct 1. 2. Pancake Breakfast — August 27 3. Drive -In Movies —August 5 4. Climate Fest Film Night — Sept 21 f. FBO / Flight Training Reports — Wolford stated that maintenance was mostly just mowing and weed eating. He stated that they did get the deck sealed. i. Jet Air — Wolford stated that he gave the flyer to the other owners of Jet Air and they were going to donate to the art. g. Commission Members' Reports — none h. Staff Report — Tharp stated that he might be out of the office around July 24. Tharp stated the FAA Central Region Airports conference was the last week of August. SET NEXT REGULAR MEETING — Members set the next meeting for August 10th at 6:OOpm. ADJOURN Lawrence moved to adjourn, seconded by Pfohl. Motion carried 5-0 . Meeting adjourned at 8:14pm C 81\42ci2 i r— CHAIRP RSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 14, 2023 Page 110 of 128 Airport Commission July 13, 2023 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2022-2023 TERM �_ W_ o N o o w o oA N O Co J � O O] W W 0 O O OD f0 O tO O f0 W p + W O N `D p 00 W NAME EXP. N N N N N N N N N N N N N W N W N W N N co N W N W N W N W W Warren 06/30126 OIS X X X X X X X X X X X X X X Bishop Scott Clair 06130123 XIS X X X O/E X X X X X 0/E O/E X/E O/E NM Christopher 06/30/25 O/S X O/E X X X X O/E X O/E X X X X X Lawrence Hellecktra 06/30124 X/S X O/E X X X X X X/E O/E O/E O/E X X X Orozco Judy Pfohl 06/30/26 X/S X X X X X X X X X X X X X X Ryan Story 06/30/27 Not A Member X Key. 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