HomeMy WebLinkAbout2023-10-03 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5041
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nes Leh rn� ✓l v1 Iowa City us- - -Fe-\J CC
C -,o erS �� eCity Council - Formal Agenda °V ��
C r-ac,e Regular Formal Meeting _zz - o
���Z f'V1or Is October 3, 2023 - 6:00 PM-����
Emma J. Harvat Hall CITY F IOWA CITY
So�ers 410 E. Washington St.
5 J Z_rvl Q
www.icgov.org
City of Iowa City Land Acknowledgment can be found at:
icgov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
• https://citychannel4.com/live
• https://www.youtube.com/user/citychannel4/live
• https://facebook.com/CitVoflowaCity
In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in-person
meeting. In the event of technological problems, the meeting will continue in-person, so those
wishing to ensure their ability to participate should attend the meeting in-person.
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If you have no computer or smartphone, or a computer without a microphone, you can call in
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Meeting ID: 851 6804 3456
If you wish to use presentation materials with your comments, please provide them to the
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be presented for you.
October 3, 2023 Iowa City City Council Agenda Page 1
iS
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
1. Call to Order
2. Proclamations
2.a Domestic Violence Awareness Month
GJ� 2.b Fire Prevention Week j S cva ►`1Sd ►�
2.c Indigenous Peoples' Day _ J ; koL,vi S t�oh► SS
3. Consent Calendar - Approval of Council Actions (subject to corrections, as
recommended by the City Clerk)
3.a Work Session Minutes: September 19
3.b Formal Summary of Minutes: September 19
4. Consent Calendar - Receive and File Minutes
4.a Ad Hoc Truth & Reconciliation Commission: August 24
4.b Ad Hoc Truth & Reconciliation Commission: September 7 [See Recommendation]
4.c Ad Hoc Truth & Reconciliation Commission: September 14
4.d Economic Development Committee: November 28 [See Recommendation]
4.e Historic Preservation Commission: August 10
4.f Housing & Community Development Commission: July 20 [See Recommendation]
4.g Human Rights Commission: August 22
4.h Parks & Recreation Commission: August 9
4.i Senior Center Commission: August 17
5. Consent Calendar - Permit Motions and Resolution (as recommended by the City
Clerk)
5.a Liquor License - Ownership Change
1. Class C Retail Alcohol License for Corridor Entertainment, L.C., dba
Studio 13, 13 S. Linn St.
5.b Liquor License - New
1. Class C Retail Alcohol License for IC Burg LLC, dba Hamburg Inn No.2,
214 N. Linn St.
2. 5 Day Class C Retail Alcohol License for Englert Theatre, dba Main
Location, 221 E. Washington St.
5.c Liquor License - Renewal
1. Class C Retail Alcohol License for Cactus 3, L.L.C., dba Cactus 3, LLC, 114
S. Clinton St.
2. Class C Retail Alcohol License for Iowa City Reunion, LLC, dba
ReUnion Brewery, 113 E. College St.
3. Class C Retail Alcohol License for Brixco., LLC, dba Brix, 209 N. Linn St.
October 3, 2023 Iowa City City Council Agenda Page 2
4. Class B Retail Alcohol License for HWZ L.L.C., dba RXZ Express, 2
Escort Lane
5. Class E Retail Alcohol License for L&M Mighty Shop Inc., dba L&M
Mighty Shop, 504 E. Burlington St.
6. Class C Retail Alcohol License for Corridor Entertainment, L.C., dba
Studio 13, 13 S. Linn St.
7. Class C Retail Alcohol License for Hilltop Tavern, Ltd., dba Hilltop
Lounge, The, 1100 N. Dodge St.
8. Special Class C Retail Alcohol License for FILMSCENE, dba FilmScene, 118
E. College St.
9. Class E Retail Alcohol License for Walmart Inc., dba Wal-Mart Store
#1721, 919 Hwy 1 W.
10. Class C Retail Alcohol License for PC Iowa City, LLC, dba Roxxy, 127
E. College St.
11. Class C Retail Alcohol License for Gabe's Oasis, L.L.C., dba Gabe's, 330
E. Washington St.
12. Outdoor Service Area for Gabe's Oasis, L.L.C., dba Gabe's, 330
E. Washington St.
13. Class E Retail Alcohol License for Fareway Stores, Inc., dba Fareway
Stores, Inc. #950, 2530 Westwinds Dr.
14. Class E Retail Alcohol License for Fareway Stores, Inc., dba Fareway
Stores, Inc. #034, 2765 Commerce Dr.
15. Class C Retail Alcohol License for Christian Retirement Services, Inc.,
dba Oaknoll Retirement Residence, 1 Oaknoll Court
16. Class C Retail Alcohol License for Christian Retirement Service, Inc.,
dba Oaknoll East, 2640 N. Scott Blvd.
17. Class E Retail Alcohol License for GM Retail, LLC, dba GM Mart,
2601 Highway 6 E.
6. Consent Calendar - Resolutions and Motions
6.a Annual TIF Certification Filing
Resolution directing the filing of Tax Increment Financing (TIF) certification under
2 3 -cj Iowa Code Section 403.19 for the 2023 end of year certification of urban renewal
projects.
Comment: The City is required to file an annual TIF debt certification with
the County Auditor by December 1 st of each year.
6.b 2023 Annual Urban Renewal Report (AURR)
Resolution approving the Fiscal Year Ending 2023 Annual Urban Renewal
(Q Report (AURR).
Comment: Per state law, the City must obtain approval by a majority of the City
Council to file an AURR for each urban renewal areas in effect prior to the
publication and adoption of the city budget. While Iowa City has 14 urban
renewal areas, only 11 are active, so only those 11 urban renewal areas need be
included in the report. Filing this report is required before the Department of
Management will certify the City's taxes back to the County Auditor.
October 3, 2023 Iowa City City Council Agenda Page 3
6.c License Agreement - Iowa Network Services, Inc.
Resolution authorizing the Mayor to sign and the City Clerk to attest a License
Agreement between the City of Iowa City and Iowa Network Services, Inc., to
use certain public rights -of- way for the installation, operation and maintenance
of an electrical transmission line.
Comment: This License Agreement, between the City of Iowa City and Iowa
Network Services (d/b/a Aureon), will allow Iowa Network Services to install,
operate and maintain underground electrical transmission lines within public
right-of-way.
6.d Winter Shelter Agreement
Resolution approving an agreement with Shelter House for a winter shelter.
Comment: Shelter House has provided additional temporary overnight shelter during
the winter months since 2015. This agreement provides $100,000 in financial
assistance to Shelter House to provide a winter shelter at 340 Southgate Avenue for
fifteen weeks beginning the first Monday in December and ending on the third
Monday in March and outlines the requirements of the winter shelter in terms of
staffing, number of beds and nights available. The winter shelter is distinct from the
permanent emergency shelter at 429 Southgate Avenue, which also provides
overflow capacity in the lobby as needed during winter months.
6.e Donation to Animal Shelter
Resolution authorizing Animal Services Supervisor to sign acceptance on behalf
"Z -2-&C1 of the City for a gift of life insurance benefits.
Comment: Jacqueline Flake named the Iowa City Animal Care and Adoption
Center as the beneficiary of a life insurance policy. She has passed away, and the
life insurance company needs a corporate resolution authorizing a person to sign
a claim form on behalf of the City for acceptance of the policy benefits. This
resolution authorized the Animal Services Supervisor to sign a claim form on
behalf of the City.
October 3, 2023 Iowa City City Council Agenda Page 4
6.f 2023 City of Iowa City Parking Garages Maintenance and Repair Structural
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk
2 — 7Q to attest a contract for construction of the 2023 City of Iowa City Parking Garages
Maintenance and Repair Structural Project.
Comment: Bids for this project were received on Tuesday, September 26,
2023 and the following bids were received:
Bi -State Masonry Rock Island, II $ 99,858.00
Western Waterproofing jWest Des Moines, IA i$ 136,110.00
Tricon General
Construction
neer's Estimate
Cedar Rapids, IA I$ 302,000.00
125,000.00
Public Works and Engineering recommend awarding the contract to Bi -State
Masonry of Rock Island, Iowa. Funding is available through Parking Facility
Restoration Repair account #T3004.
6.g 2023 City of Iowa City Parking Garages Maintenance and Repair Mechanical
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk
�3 27 C to attest a contract for construction of the 2023 City of Iowa City Parking Garages
Maintenance and Repair Mechanical Project.
Comment: Bids for this project were received on Tuesday, September 26,
2023 and the following bids were received:
The Prull Group Cedar Rapids, IA $ 69,750.00
Gerard Electric !Iowa City, IA
r---
Engineer's Estimate li$ 145,000.00
Public Works and Engineering recommend awarding the contract to The
Prull Group of Cedar Rapids, Iowa. Funding is available through Parking
Facility Restoration Repair account #T3004.
October 3, 2023 Iowa City City Council Agenda Page 5
6.h Gilbert Street Bridge Replacement
Resolution awarding contract and authorizing the City Engineer to sign a contract
2-"?) —177 for construction of the Gilbert Street Bridge Replacement Project (BRM -
3715(667) --N-52).
Comment: Bids for this project were received on Tuesday, September 19,
2023 and the following bids were received:
Boomerang Corp. iAnamosa, IA
$ 3,744,633.10
Peterson Contractors
Reinbeck, IA
$ 4,138,74.5.70
Iowa Bridge & Culvert
Washington, IA
$ 4,302,019.16
Engineer's Estimate
$ 3,200,000.00
Public Works and Engineering recommend awarding the contract to Boomerang
Corp. of Anamosa, Iowa. Funding is available through account #S3956 — Gilbert
Street Bridge Replacement.
6.i Taft Avenue Reconstruction
Resolution approving, authorizing and directing the Mayor to execute and the
-�3 _273 City Clerk to attest an Agreement by and between the City of Iowa City and Foth
Infrastructure and Environment, LLC, of Cedar Rapids, Iowa to provide
engineering consultant services for the Taft Avenue Reconstruction Project.
Comment: This agreement authorizes Foth Infrastructure and Environment LLC to
provide consultant services including design development, preparation of
construction documents, bid phase services, and limited construction
administration services for the Taft Avenue Reconstruction Project. The Project
generally includes the reconstruction of Taft Avenue from American Legion Road
to Lower West Branch Road. The total cost of the services is $ 1,035,886 and will
be funded through Account #S3959 — Taft Avenue Reconstruct — Am Legion to
Lwr West Br.
6.j Terrell Mill Skate Park Redevelopment
Resolution approving, authorizing and directing the Mayor to execute and the
2-3 —27 q City Clerk to attest an Agreement by and between the City of Iowa City and
Hitchcock Design Group of Naperville, Illinois, to provide consultant services for
the Terrell Mill Skate Park Redevelopment Project.
Comment: This agreement authorizes Hitchcock Design Group to provide
preliminary and final design services and construction services for the Terrell Mill
Skate Park Redevelopment Project. The project involves renovation of the
existing skate park and access paths and the addition of a bicycle pump track.
The consultant agreement is for $248,100 and will be funded through Account
#R4372 — Terrell Mill Skate Park Redevelopment.
October 3, 2023 Iowa City City Council Agenda Page 6
6.k Burlington Street Bridge
Resolution authorizing acceptance of Bridge Investment Program (BIP) Funds from
Z3 �7c the Iowa Department of Transportation for the Burlington Street Bridge Project and
authorizing the City Manager to sign the Project Agreement.
Comment: This item authorizes the acceptance of Bridge Investment Program
(BIP) funds from the Iowa Department of Transportation for the Burlington
Street Bridge Project. These funds are expected to assist with the study,
environmental review and preliminary design phases of the project.
6.1 DOT Fiber Swap
Resolution authorizing the Mayor to sign and the City Clerk to attest a
Cooperative Agreement between the City of Iowa City and Iowa Network
Services, Inc., to collaboratively swap fiber optic transmission lines.
Comment: Both the City and the Iowa Department of Transportation have extra
fiber optic lines to share with each other, efficiently and cost- effectively increasing
the network reach of each entity. The City benefits from fiber swaps generally,
and in this instance by securing a secondary fiber path to Fire Station 4 and other
locations of need.
6.m Grant Management Specialist Position
Resolution amending the budgeted positions in the City Manager's Office
Department by renaming the Grants Manager position to Grant Management
Specialist and the Administrative pay plan by adding the position Grant
Management Specialist to grade 26.
Comment: This resolution authorizes the City Manager's Office to proceed with
hiring a Grant Management Specialist position, which was funded by the City
Council with the FY 2024 operating budget. The position will help departments
identify and secure grant funding, while also assisting with compliance efforts.
6.n TRC By-laws
Resolution adopting the by-laws of the Ad Hoc Truth and Reconciliation
Commission.
Comment: The Ad Hoc Truth and Reconciliation Commission (TRC) approved
by-laws. After reviewing the TRC proposed by-laws, the Council Rules
Committee recommends approval with four changes. By-laws for boards and
commissions are not effective until Council approves them.
Action: I c
End of Consent Calendar
JT
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October 3, 2023 Iowa City City Council Agenda Page 7
7. Community Comment [items not on the agenda (until 7 PM)]
Public comment is intended so that members of the public may be heard by Council. Because
Community Comment is for items not properly noticed on the agenda. Council cannot engage
in discussion or debate due to open meetings laws.
Individuals will be provided 3 minutes to speak. The Community Comment period will end at
7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time
allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the number of
individuals desiring to speak. Additional comments can be sent to the City Council
via council@iowa-city.org or through the City Clerk's Office.
8. Planning & Zoning Matters
8.a Zoning Code Amendment - Housing Choice, Supply, and Affordability Ordinance
amending Title 14, Zoning Code, to improve housing choice, increase housing
supply, and encourage housing affordability (REZ23-0001) (Second
Consideration)
S� Comment: At its August 2 meeting, the Planning and Zoning Commission
recommended approval of REZ23-0001 by a vote of 5-0 with the exception of the
proposed amendments related to accessory apartments, which they voted to
defer. The proposed amendments would increase flexibility for a range of housing
types to facilitate diverse housing choices, modify design standards to reduce the
cost of construction while creating attractive and pedestrian -friendly
neighborhoods, and provide additional flexibility through dimensional standards to
enhance the supply of housing. The proposed amendments also create regulatory
incentives for affordable housing to encourage income -restricted units throughout
the community and address fair housing concerns to help support a range of living
situations and advance the City's equity and inclusion goals. Correspondence
included in Council packet.
Action:
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October 3, 2 23 ��� Iowa Cityy Ciity Council Al.cS nda ��
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8.b Rezoning - 715 N Dodge Street - Local Historic Landmark
Ordinance rezoning property located at 715 N Dodge Street from Medium Density
2, --' 1 I Single -Family Residential with a Historic District Overlay (OHD/RS-8) to OHD/RS-
8 in order to designate the property as an Iowa City Historic Landmark. (REZ23-
0006) (Second Consideration)
S' ---e Comment: At its meeting on August 16, the Planning and Zoning Commission
recommended approval of REZ23-0006 by a vote of 7-0. The rezoning
recognizes the property as an Iowa City Historic Landmark. The property at 715
N Dodge Street was the original location of the Emma Goldman Clinic, which is
celebrating 50 years of providing healthcare to women this month. Staff is
requesting expedited action. '_"NIN
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Action: 0A t — YV r)
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9. Regular Formal Agenda
9.a Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and
1. Public Hearing
Action: C ( C S -&c L
2. Consider a Resolution
Action: I (XJ -Al CY
Nb
October 3, 2023 Iowa City City Council Agenda Page 9
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Rehabilitation
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Resolution approving project manual and estimate of cost for the construction of
the Iowa City Senior Center Exterior Building Envelope Preservation, Restoration
and Rehabilitation Project, establishing amount of bid security to accompany
each bid, directing City Clerk to post notice to bidders, and fixing time and place
for receipt of bids.
Comment: This project includes exterior limestone repair and restoration,
dismantling and reconstruction of existing parapet piers and parapet
balustrades, and repair and termination of the existing roofing system. The
estimated cost of construction is $1,910,000 and funds are available in the
Senior Center Facility Exterior Improvements account #K1001.
1. Public Hearing
Action: C ( C S -&c L
2. Consider a Resolution
Action: I (XJ -Al CY
Nb
October 3, 2023 Iowa City City Council Agenda Page 9
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9.b Utility Rate Public Hearing
Ordinance amending Title 3, entitled "Finance, Taxation and Fees," Chapter 4,
entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties", of
the City Code to increase or change charges and fees. (Second Consideration)
Comment: Title 3, Chapter 4 amendments include updating Section 4
"Wastewater Treatment Works User Charges" and Section 5 "Solid Waste
Disposal" to match the language in Section 3 "Potable Water Use and Service" on
the 10 percent delinquency charge that was approved in October 2020. It was
inadvertently missed in Sections 4 & 5. It also includes amending Section 5 to
increase the amount of pounds to 600 for the minimum fee in lieu of tonnage fee.
Staff is requesting expedited action. Fr ,
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Action: -V31 Vtf
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9.c
Water Code Update - Lead Service Lines
Ordinance amending Title 16, entitled "Public Works", Chapter 3, "City Utilities",
Article C, "Potable Water Use and Service", Section 1, "Definitions", and Section
3, "Connection to Distribution Water Main". (First Consideration)
Comment- The proposed ordinance amendment will amend the City Code to
promote the removal of lead and galvanized iron contaminated by lead from
water service lines connected to the potable water system by prohibiting the
repair of lead service lines and requiring full replacement of lead service lines
when they develop a leak or other defect.
11 II
Action: Pcl-ier' I� In US W O Fla iYVlS2 16= 0 -e iA—t
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9.d
Marketing Agreement - Private Water and Sewer Service Lines Repair Plans
Resolution authorizing the Mayor to sign an Agreement by and between the City of
2� _O
Iowa City and Utility Service Partners Private Label, Inc., d/b/a Service Line
Warranties of America, to use the City logo for the solicitation of water, sewer, and
internal plumbing emergency service plans.
Comment: Water and sewer utility service lines and interior plumbing and drainage
lines are privately owned and must be repaired at a property owner's expense.
Emergency repairs can be unexpected and expensive, and staff has sought to
help property owners plan for these expenses. This resolution will approve a
marketing agreement between the City and Utility Service Partners Private Label,
Inc., d/b/a Service Line Warranties of America ("Company"), to allow the Company
to use the City logo on mailed solicitations for optional service line and interior
plumbing and drainage repair plans to Iowa City property owners. The marketing,
customer; service, and repairs entirely by the Company.
will be managedLcay�,�A
,
Action: R)Po'lus A)4:e �� n bs- � k --
ST
October 3, 2023 Iowa City City Council Agenda Page 10
10
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9.e Assessment -91 Commercial Dr.
Resolution adopting an assessment schedule for court ordered fencing at 91
Commercial Drive and directing the Clerk to certify the same to the Johnson
County Treasurer for collection in the same manner as property taxes.
Comment: In 2020 the Court ordered the owner of 91 Commercial Dr. to install
a solid wood fence to screen its industrial use from the adjacent residential use
as required by the Zoning Code. When the owner failed to do so, the Court
authorized the City to do so and assess the cost against the property. The City
installed a fence at a cost of approximately $18,500. The owner offered to make
monthly payments of $500 if the City would not assess the property and staff
agreed. The owner made monthly payments until March 2023 and has not
responded to staffs inquiry regarding the delinquent payments. This resolution
assesses the remaining amount due, which is $2,440.08. [Deferred from
September 5, 2023]
Action: & s OVkG(S (Dito kLrMS�'2Vk- v"ec+
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Council Appointments
10.a Climate Action Commission
Climate Action Commission - One vacancy to fill an unexpired position,
e l�'L_
upon appointment - December 31, 2023. (Elizabeth Fitzsimmons resigned)
Action:
11. Announcement of Vacancies - New
11.a Announcement of Vacancies - New
Housing and Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2025. (Michael Eckhardt
resigned) Correspondence included in Council Packet.
Applications must be received by 5:00 P.M., Tuesday, November 7, 2023.
1�CC e P Co crYes �� J e vxie — j �I O r � 'Be c u6 I O ' �� +rros
12. Announcement of Vacancies - Previous
12.a Announcement of Vacancies - Previous
Historic Preservation Commission (E. College St.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt Resigned)
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year
term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term -- Lyndi
Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned)
Vacancies will remain open until filled.
October 3, 2023 Iowa City City Council Agenda Page 11
Human Rights Commission - One vacancy to fill an unexpired term,
upon appointment - December 31, 2025. (Suyun Channon resigned).
Applications must be received by 5:00 P.M., Tuesday, October 10, 2023.
Public Art Advisory Committee - One vacancy to fill an unexpired term,
upon appointment - December 31, 2024. (Edward Boyken resigned)
Applications must be received by 5:00 P.M., Tuesday, October 31, 2023.
13. City Council Information
14. Report on Items from City Staff
. City Manager's Office
. City Attorney
. City Clerk
15. Adjourn
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October 3, 2023 Iowa City City Council Agenda Page 12
�r
wir®N% City Council Supplemental Meeting Packet
CITY OF IOWA CITY October 2, 2023
Information submitted between distribution of packet on Thursday and 4:00pm on Monday.
Late Handout(s):
8. Planning & Zoning Matters
Item 8.a Zoning Code Amendment - Housing Choice, Supply, and Affordability - See
correspondence from David Goodner & Daniana Trigoso-Kukulski, Co -Directors,
Escucha Mi Voz Iowa; Clinton Dimambu & Ninoska Campos, Escucha Mi Voz
members and Iowa City residents; Dr. Emily Sinnwell, Trustee, Iowa City Catholic
Worker.
October 2, 2023 City of Iowa City
�r
wir®N% City Council Supplemental Meeting Packet
CITY OF IOWA CITY October 3, 2023
Information submitted between distribution of late handouts on Monday and 3:00 pm on
Tuesday.
Late Handout(s):
8. Planning & Zoning Matters
Item 8.a Zoning Code Amendment - Housing Choice, Supply, and Affordability - See
email from the City Attorney regarding the attached memo from Associate Planner
Lehmann, and correspondence from Karen Kubby.
October 3, 2023 City of Iowa City