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Home My WebLink About2023-11-21 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability -related accommodations in order to participate in this program/event, please contact Kellie Grace at 319-356-5041, kgrace@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Fru- n uMac(A i Iowa City 0S67- Y)A6vLs i VcciS SoY)e s Giarc4iec City Council -Formal Agenda C aer'S I-b'4vmq I/Ukk � Regular Formal Meeting ' = r C rct c.� - c i�• • �� November 21, 2023 - 6:00 PM use K . Emma J. Harvat Hall CITY OF IOWA CITY Kave ( s�e_nc[e_l t 410 E. Washington St. So./e rS j- I r tr�_v,cl www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https://citychannel4.com/live • https://www.Voutube.com/user/citVchannel4/live • https://facebook.com/CityoflowaCitV In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in -person meeting. In the event of technological problems, the meeting will continue in -person, so those wishing to ensure their ability to participate should attend the meeting in -person. If you wish instead to participate remotely, you may attempt to do so by joining the meeting via Zoom by going to the link below to visit the Zoom meeting's registration page and submit the required information. Once the registration is complete, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted. Zoom link: https:Hus06web.zoom.us/webinar/register/WN_cfjvldrbRPOenK_F8Fk9Jg Meeting ID: 851 6804 3456 If you wish to use presentation materials with your comments, please provide them to the City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will be presented for you. November 21, 2023 Iowa City City Council Agenda Page 1 Public Comment for items on the agenda: Council cannot engage in discussion or debate until the appropriate time for Council discussion. However, once the commenter has left the podium, Council may ask staff to respond to a concern or question posed by the public, or to follow up with the speaker. Call to Order 2. Special Presentations S,e 2.a SolSmart Designation Presentation Garcih e (- 3. Proclamations 3.a National Injury Prevention Day — sa cc, �� (��► � 4 I'�.'-�1 � o� �' r`' 3.b Transgender Day of Remembrance — L.LA c�kt iAn (clsc� 4. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a Special Formal Summary of Minutes: November 6 4.b Work Session Minutes: November 6 4.c Formal Summary of Minutes: November 6 5. Consent Calendar - Receive and File Minutes 5.a Board of Adjustment: July 12 5.b Community Police Review Board: October 10 [See Recommendations] 5.c Historic Preservation Commission: October 12 5.d Parks & Recreation Commission: September 13 [See Recommendation] 5.e Planning & Zoning Commission: August 16 [See Recommendation] 5.f Planning & Zoning Commission: October 4 [See Recommendation] 5.g Planning & Zoning Commission: October 18 [See Recommendation] 5.h Public Art Advisory Committee: September 7 6. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 6.a Liquor License - Renewal 1. Class C Retail Alcohol License for Kinseth Hospitality Company Inc., dba Element by Westin, 314 S. Clinton St. 2. Class C Retail Alcohol License for Los Agaves Iowa City, Inc., dba Los Agaves Mexican Grill, 2208 N. Dodge St. 3. Outdoor Service Area for Los Agaves Iowa City, Inc., dba Los Agaves Mexican Grill, 2209 N. Dodge St. 4. Class C Retail Alcohol License for TLC Omnibus, Inc., dba Dandy Lion, 111 S. Dubuque St. 5. Class C Retail Alcohol License for La Familia Ortiz, Inc., dba La Rumba Latino Bar, 1859 Lower Muscatine 6. Class E Retail Alcohol License for Iowa CVS Pharmacy, L.L.C., dba CVS/Pharmacy #8539, 201 S. Clinton St. 7. Class E Retail Alcohol License for Reif Oil Company, dba Iowa City Fast Break, 2580 Naples Ave. 8. Special Class C Retail Alcohol License for Pagliai Pizza, LLC, dba Pagliai's Pizza, 302 E. Bloomington St. November 21, 2023 Iowa City City Council Agenda Page 2 7. Consent Calendar - Resolutions and Motions 7.a PV Solar Array - Iowa City Public Works Facility Resolution accepting the work for the PV Solar Array — Iowa City Public I Works Facility Project. Comment: The project has been completed by Acme Electric Company of Cedar Rapids, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. • Project Estimated Cost: $ 115,050.00 • Project Bid Received: $ 127,492.00 • Project Actual Cost: $ 127,492.00 7.b Orchard Street Reconstruction Resolution accepting the work for the Orchard Street Reconstruction Project. Comment: The project has been completed by Midwest Concrete of Peosta, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 1,220,000.00 • Project Bid Received: $ 1,088,653.75 • Project Actual Cost: $ 1,176,986.19 7.c Asphalt Resurfacing 2021 Resolution accepting the work for the Asphalt Resurfacing 2021 Project. Comment: The project has been completed by LL Pelling Company of North Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 2,700,000.00 • Project Bid Received: $ 2,602,117.59 • Project Actual Cost: $ 2,208,613.19 November 21, 2023 Iowa City City Council Agenda Page 3 7.d North Westminster Storm Sewer Improvements Resolution accepting the work for the North Westminster Storm Sewer Improvements Project. Comment: The project has been completed by Maxwell Construction of Iowa City, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 1,350,000.00 • Project Bid Received: $ 1,496,490.00 • Project Actual Cost: $ 1,527,667.85 7.e Dive Team Agreement Resolution authorizing the Mayor to sign and City Clerk to attest a Chapter 28E 2-3 JU 1 agreement for the joint provision of underwater and recovery operations (aka, a dive team). Comment: The City along with the County, Coralville, North Liberty, and other local governments entered into an agreement in 2015 for the provision of underwater search and recovery services, (aka, a dive team). Johnson County Emergency Management Agency is proposing a new agreement to add University Heights, to remove some local expenses, and to modify the diver qualifications. This resolution authorizes the City to sign the agreement. The 2015 agreement remains in force until all parties sign the new agreement. November 21, 2023 Iowa City City Council Agenda Page 4 7.f Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and Rehabilitation 2'� __ 3C Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa City Senior Center Exterior Building Envelope Preservation, Restoration and Rehabilitation Project. Comment: Bids for this project were received on Tuesday, November 7, 2023 and the following bids were received: Base Bid Alternate #1 TNT Tuckpointing & Stockton, IA $ 1,159,513.00 $ 28,000.00 BuildingRestoration Bi-State Masonry Rock Island, IL 1,437,500.00 $ 19,580.00 BuildingRestoration Roseville, MN 1,463,526.00 $ 10,433.00 ( ) �°r�_.___ Innovative Masonry Prior Lake, MN Restoration Engineer's Estimate 1,788,000.00 $ 62,000.00 1,910,000.00 Public Works and Engineering recommend awarding the contract to TNT Pointing of Stockton, Iowa in the amount of $1,187,513 which includes Alternate #1. Funding is available through the Senior Center Facility Exterior Improvements Account #K1001. 7.g City Street Finance Report Resolution approving the City Street Finance Report for the fiscal year ending Z 3C 3 June 30, 2023. Comment: Iowa Code section 312.14 requires all cities to submit the City Street Finance Report (SFR) to the Iowa Department of Transportation by December 1 of each year. 7.h ICDD FY25 Budget Motion to accept the proposed FY25 budget for the Iowa City Downtown District, as approved by the Iowa City Downtown District Advisory Board. Comment: Per the Operating Agreement between the Iowa City Downtown District (ICDD) and the City of Iowa City, the ICDD Advisory Board must hold a public meeting, approve the proposed budget and submit it to City Council by December 1 each year. 7.i So.6 SSMID FY25 Budget Motion to accept the proposed FY25 budget for the South of 6 Business District, as approved by the South of 6 Advisory Board. Comment: Per the Operating Agreement between the South of 6 Business District (So.6) and the City of Iowa City, the So.6 Advisory Board must hold a public meeting, approve the proposed budget and submit it to City Council by December 1 each year. November 21, 2023 Iowa City City Council Agenda Page 5 7.j Digester Complex Rehabilitation Resolution approving, authorizing and directing the Mayor to execute and the City 2� -3c)q Clerk to attest Amendment No. 1 to the May 2, 2023 Consultant Agreement by and between the City of Iowa City and Strand Associates, Inc., of Madison, Wisconsin to provide engineering consultant services for the Renewable Natural Gas Project. Comment: This item authorizes an amendment to the Consultant Agreement for the Digester Complex Rehabilitation Project to include design services for the addition of renewable natural gas equipment and systems into the project. The total cost of the additional services is $1,418,500 and funds are available in the Wastewater Digester Gas Improvements account #V3184. 7.k Agreement for Tobacco Enforcement Program Resolution authorizing the City Manager to sign a 28E Agreement with the �- � - 3e 5 Iowa Department of Revenue for tobacco enforcement. Comment: The Iowa Dept. of Revenue is authorized to provide enforcement for Iowa's tobacco, alternative nicotine and vapor product laws and is willing to provide funding in FY24 to the City for engaging in compliance checks and enforcement checks for Iowa's laws governing these products. This resolution approves the attached 28E Agreement for Tobacco, Alternative Nicotine and Vapor Product Enforcement, which is substantially similar to past agreements. 7.1 Energy Efficiency Grant - Hamburg Resolution approving energy efficiency agreement between IC Burg, LLC, and '2 3 3 c G the City of Iowa City. Comment: This agenda item provides an energy efficiency grant to the Hamburg Inn No. 2 to replace an old a/c system with new high efficiency units. 8. Consent Calendar - Setting Public Hearings 8.a Sale of 320 N. Governor St. Resolution setting public hearing for December 12, 2023, on a proposal to 23 _.3 -7 convey a single-family home located at 320 N. Governor Street. Comment: The property at 320 N. Governor St. was declared a public nuisance, and the City acquired it for $106,000 through condemnation. State law requires the City to convey the property to a buyer that will either rehabilitate the home or demolish it and construct a new house. City staff has negotiated a purchase agreement, subject to formal approval by City Council, for the sale of the property for $115,000. This sale will reimburse the City for most, but not all, the expenses incurred. End of Consent Calendar Acton: I (Cy - November 21, 2023 Iowa City City Council Agenda Page 6 9. Community Comment [items not on the agenda (until 7 PM)] Public comment is intended so that members of the public may be heard by Council. Because Community Comment is for items not properly noticed on the agenda, Council cannot engage in discussion or debate due to open meetings laws. Individuals will be provided 3 minutes to speak. The Community Comment period will end at TOO p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated for the Community Comment period. The Mayor reserves the right to reduce the 3 minute period based on the number of individuals desiring to speak. Additional comments can be sent to the City Council via council@iowa-city.org or through the City Clerk's Office. Ise -e � r� 10. Planning & Zoning Matters 10.a Zoning Code Amendment - Reduction of maximum allowable height in the RNS- 12 Zone Ordinance amending Title 14, Zoning to reduce the maximum allowable height in the Neighborhood Stabilization Residential (RNS-12) zone from thirty-five (35) 5 e� feet to twenty-seven (27) feet for single-family and duplex uses. (REZ23-0005) eV+r6L- Comment: The Northside Neighborhood Association requested a reduction in the maximum allowable height for single-family and duplex uses from 35' to 27'. At the Planning and Zoning Commission meeting on October 18, a motion was made to maintain the current 35' height maximum. The motion passed by a vote of 4-3 (Elliott, Hensch, and Townsend in the negative), thus the Commission recommends denial of this amendment. 1. Public Hearing Action: 2. Consider an'-Ordin ce (First Consideration) Action: \Ij t � teG.v-. 0� [ 't ��c vas �'c:� ►mac � � 1. Noce -t �lc�`4f0s Cc�rres= � � vac. — l Ic Y AI�icr0 � � C T kcceo' �Auyvt_v('\� X November 21, 2023 Iowa City City Council Agenda Page 7 � r 1 Acc�".:kAw I Raffla City Council Supplemental Meeting Packet CITY OF IOWA CITY November 20, 2023 Information submitted between distribution of late handouts on Friday and 3:00 pm on Monday. Late Handout(s): 8. Community Comment - See revised language Public comment is intended so that members of the public may be heard by Council. Because Community Comment is for items not properly noticed on the agenda, Council aanot-err In Iscussion or eUa endue taupen-meetingslaws. Only in- person comments will be allowed for Community Comment. Public comment forspecific agenda items. which_ must be_directly_related-tr- that agenda item. mu b ' made in -person or remoter _ Individuals will be provided 3 minutes to speak. The Community Comment period will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated for the Community Comment period. The Mayor reserves the right to reduce the 3 minute period based on the number of individuals desiring to speak. Additional comments can be sent to the City Council via council@iowa-city.org or through the City Clerk's Office. 10. Planning & Zoning Matters Item 10.a Zoning Code Amendment - Reduction of maximum allowable height in the RNS-12 Zone - See correspondence from Northside Neighborhood Association's Steering Committee. November 20, 2023 City of Iowa City 10.b Zoning Code Amendment -Encouraging accessory dwelling units to improve housing choice, supply and affordability 2 ) �r< Ordinance amending Title 14, Zoning Code, to improve housing choice, increase housing supply, and encourage housing affordability by adjusting standards for Accessory Apartments. (REZ23-0001) (Second Consideration) Comment: The proposed amendment would adjust standards for ADUs to provide additional flexibility and enhance the supply of housing. At the Planning and Zoning Commission meeting on October 4th, staff recommended several modifications to the City's accessory apartment standards. These changes included, but are not limited to, removing the requirement for on -site parking, allowing accessory apartments in all zones that allow single-family uses, increasing the size of the accessory apartment, providing design flexibility, and removing the owner -occupancy requirement. Staff also recommended changing the phrase "accessory apartment" to "Accessory Dwelling Unit (ADU)". By a vote of 4-3 (Craig, Padron, and Quellhorst dissenting), the Commission recommended approval of the Staffs proposed amendments except the proposal to eliminate the owner -occupancy requirement. The ordinance reflects the Commission's recommendations. Correspondence included in Council packet. Staff is requesting expedited action. Yh-1 wa1W 2:�c{ Cvnsic��-4TcSLI — Ic�� c r I � �� T/G Action:c A � -T_ — ie r) l ��, ►1A CiS : - 1C� ~ Y ff _ l PT / (. �Gr1 Cl -�? ✓tip � a� � �' �� r � u-r� � 71 (� . 11. Regular Formal Agenda 11.a American Legion Road/First Avenue Landscaping Resolution approving project manual and estimate of cost for the construction of z' the American Legion Road/First Avenue Landscaping Project, establishing 3 amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Comment: The First Avenue and Scott Boulevard roundabout, American Legion and Scott Boulevard roundabout, and American Legion Road from Scott Boulevard to Taft Avenue have recently been reconstructed. This project includes -1 installing plantings, street trees, seeding and site restoration at these project locations. The estimated construction cost is $205,000 and will be funded through Account #P3989 - American Legion Rd / First Ave Landscaping Project. 1. Public Hearing Action: 0. � C'(, � 2. Consider a Resolution Action: i -_0 ucc, / N- -e r Jj JT November 21, 2023 Iowa City City Council Agenda Page 8 11.b City Park Festival Stage Improvements Resolution approving project manual and estimate of cost for the construction of the City Park Festival Stage Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Comment: This project generally includes upgrades to the access to the stage and rJ �, the crown, and includes upgrades to ventilation and lighting at City Park Festival Stage. The estimated cost for this project is $256,000 and will be funded by the Event Facility Improvements account #R4381. 1. Public Hearing Action: 2. Consider a Resolution Action: JC " 11 fA-7 Q 3T 11.c Dubuque Street Reconstruction between Iowa Avenue and Washington Street Resolution approving project manual and estimate of cost for the construction of 2-3 — -j j the Dubuque Street Reconstruction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Comment: This project will reconstruct Dubuque Street between Iowa Avenue and 1 i Washington Street, as well as the adjacent alley between Dubuque Street and Q (�0— Linn Street. The work will include new pavement, storm sewer, water main, sidewalks, pedestrian and roadway lighting, and landscaping features. The estimated construction cost is $3,750,000 and funds are available in the Dubuque Street Reconstruction Project Account # S3939. 1. Public Hearing Action: l ( t;S e,( 2. Consider a Resolution Action: N r tcows 11.d Ad Hoc Truth and Reconciliation Commission Presentation Presentation on Phase One from the Ad Hoc Truth and Reconciliation Commission. SComment: The Ad Hoc Truth and Reconciliation Commission will be presenting progress to the City Council on Phase One of their facilitated work. November 21, 2023 Iowa City City Council Agenda Page 9 12. Council Appointments 12.a Housing & Community Development Commission Housing & Community Development Commission - One vacancy to fill an :5 ez unexpired term, upon appointment -June 30, 2025. (Michael Eckhardt resigned) w C Action: � ' r a 40 � � I Z '225 S a � � � �-% t'i'Vl� [' ►'� �-7 0 13. Announcement of Vacancies - Previous 13.a Announcement of Vacancies - Previous Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expires for Heather Flynn) Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029. (Term expires for Dennis Keitel) Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expires for Paula Swygard) Board of Appeals - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expires for Jim Walker) Climate Action Commission - Three vacancies to fill three-year terms, January 1, 2024 - December 31, 2026. (Terms expire for Benjamin Grimm, Matt Krieger, & Matthew Walter). Human Rights Commission - Three vacancies to fill three-year terms, January 1, 2024 - December 31, 2026. (Terms expire for Roger Lusala, Bijou Maliabo, & Kelsey Paul Shantz) Parks & Recreation Commission - Two vacancies to fill four-year terms, January 1, 2024 - December 31, 2027. (Terms expire for Melissa Serenda & Alex Stanton) Public Art Advisory Committee - One vacancy to fill an unexpired term, upon appointment - December 31, 2024. (Edward Boyken resigned) Public Art Advisory Committee - Two vacancies (one at- large and one art or design professional) to fill three - year terms, January 1, 2024 - December 31, 2026. (Terms expire for Jenny Gringer & Steven Miller) Senior Center Commission - Two vacancies to fill three-year terms, January 1, 2024 - December 31, 2026. (Terms expire for Susan Mellecker & Nancy Ostrognai) Applications must be received by 5:00 P.M., Tuesday, December 5, 2023. November 21, 2023 Iowa City City Council Agenda Page 10 Historic Preservation Commission (E. College St.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt Resigned) Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term -- Lyndi Kiple resigned). Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned) Vacancies will remain open until filled. 14. City Council Information 15. Report on Items from City Staff . City Manager's Office . City Attorney . City Clerk 16. Adjourn November 21, 2023 Iowa City City Council Agenda Page 11 �r wir®N% City Council Supplemental Meeting Packet CITY OF IOWA CITY November21, 2023 Information submitted between distribution of late handouts on Monday and 3:00 pm on Tuesday. Late Handout(s): 10. Planning & Zoning Matters Item 10.a Zoning Code Amendment - Reduction of maximum allowable height in the RNS-12 Zone - See correspondence from Jesse Singerman November 21, 2023 City of Iowa City