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HomeMy WebLinkAbout2011-06-16 Info PacketCITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS IP1 Council Meetings and Work Session Agenda June 16, 2011 IP2 Summary of Pending Work Session Issues IP3 Memorandum from the City Clerk: KXIC Radio Show IP4 Copy of memorandum from the Transportation Planner to Downtown Association: Washington Street Two Way IP5 Memorandum from the Recycling Coordinator: Invitation to waste characterization at Iowa City Landfill and Recycling Center IP6 E -mail response from Senior Housing Inspector: Follow up email to "dude" housing... a growing cancer for the NearNorthside IP7 Material submitted to City Manager from IC resident John Thomas: More Thoughts on Iowa City: The Stability of the Central District IP8 Memorandum from City Manager: Strategic Planning /Goal Setting Email to City Manager from Christine Scheetz, President & CEO of United Way of Johnson County: United Way partner agency funding DRAFT MINUTES IP9 Historic Preservation Commission: June 9, 2011 IP10 Police Citizens Review Board: June 14, 2011 IP11 Senior Center Commission: May 19, 2011 COUNCIL PACKETS ONLY AVAILABLE IN CITY CLERK'S OFFICE OR ON -LINE (www.icgov.org) Iowa City Police 2010 Annual Report memr�� CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS IP1 Council Meetings nd Work Session Agenda IP2 Summary of Pendin Work Session Issues IP3 Memorandum from th City Clerk: KXIC Radio Show IP4 Copy of memorandum from the Transportation Washington Street Two ay IP5 Memorandum from the Recy ing Coordinator: Invit City Landfill and Recycling nter June 16, 2011 to Downtown Association: to waste characterization at Iowa IP6 E -mail response from Senior Ho sing Inspector, Follow up email to "dude" housing... a growing cancer for the NearNort side IP7 Material submitted to City Manager fr IC esident John Thomas: More Thoughts on Iowa City: The Stability of the Central Dist 'c IP8 Memorandum from City Manager: Stra g Planning /Goal Setting FT MINUTES IP9 Historic Preservation Co/n: sion: June 9, 201 IP10 Police Citizens Review B June 14, 2011 IP11 Senior Center Commissi ay 19, 2011 COUNCIL PACKETS ONLY AVAILABLE IN CI Y CLERK'S OFFICE OR ON- INE (www.icgov.org) Iowa City Police X010 Annual Report 01 r * IPI � City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas June 16, 2011 www.icgov.org ♦ MONDAY, JUNE 20 Emma J. Harvat Hall 5:30p Regular Work Session • Melrose Avenue Vending on [Planning and Zoning Item "d "] • Agenda Items • Solid Waste Management Plan [Agenda item #21 & # IP12 of June 9 ] • Iowa City Public Library Facility Plan [ #IP11 of June 9 ] • Information Packet Discussion [June 9, June 16] • Council Time • Budget Priorities • Summary of Pending Work Session Issues [IP# 2] • Upcoming Community Events /Council Invitations • Discussion of Meeting Schedules ♦ TUESDAY, JUNE 21 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE ♦ TUESDAY, JULY 5 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ MONDAY, AUGUST 1 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, AUGUST 2 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ WEDNESDAY, AUGUST 24 North Liberty 4:00p Joint Meeting ♦ MONDAY, SEPTEMBER 5 Holiday — City Offices Closed ♦ TUESDAY, SEPTEMBER 6 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ MONDAY, SEPTEMBER 19 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, SEPTEMBER 20 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting SUMMARY OF PENDING WORK SESSION ISSUES 6/16/11 First Avenue /Railroad Grade Separation Project (AUGUST 1) Review Traffic Calming Policy (AUGUST 1) Traffic Enforcement Cameras (AUGUST 1) Neighborhood Housing Issue — Owner- Occupied Homes with "Renters" Sanctuary City Review Function of Boards /Commissions: Explore Possible Consolidations Flood Recovery & Mitigation Update (PERIODIC) July 5 (Combined) August 1— 2 September 6 (Combined) September 19 — 20 IP2 �r CITY OF IOWA CITY IP3 MEMORANDUM Date: June 16, 2011 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show We are booked through June 15 but need to schedule for the next few weeks. Please take a look at your calendars and come prepared to help fill in the schedule Monday evening: June 22 June 29 July 6 July 13 July 20 July 27 August 3 U: radioshowasking.doc IP4 it ®"7 C I T Y OF IOWA C I T Y MEMORANDUM Date: June 7, 2011 To: Downtown Association Membership From: John Yapp, Transportation Planner Re: Washington Street Two -Way The two -block segment of Washington Street between Clinton and Linn Streets was converted from two -way to one -way as part of the Iowa City urban renewal program in 1976. Most one -way streets are long corridors paired with another traveling the opposite direction — this allows traffic to flow more quickly in each direction to reduce congestion. Unlike the Dodge /Govemor and Market/Jefferson Street pairs, Washington Street is the only stand -alone one -way street in Iowa City. Based on input from downtown business owners, as well as public input obtained during the planning process for the Metro Bicycle Master Plan, the City is considering returning Washington Street to two -way traffic (see enclosed map). The benefits and drawbacks of this project may include: Positives • Ease of understanding the downtown street circulation system. • Likely increase in traffic volumes in front of Washington Street businesses. • According to Iowa City Police and Fire departments, this proposal will improve emergency vehicle access and response times. • Ease of directing motorists to the Capitol Street parking structure. • Enhanced bicycle access (westbound) to downtown and west campus. Maybe Positive/Maybe Negative o Pedestrian safety: slower moving traffic but potentially more vehicles turning at intersections. Negatives • Similar to other two -lane downtown streets, double parked emergency vehicles may delay traffic. • Direct double- parked vehicles at Jefferson Building to existing loading zones. Summary Before moving forward with this traffic circulation improvement, we would like to confirm support from the downtown business community. Please submit your feedback, including suggestions to im�rove the enclosed proposal, to Knstooher- Ackerson0lowa- City.om no later than Friday. June 17 . We plan to present this proposal, including changes based on your feedback, to the DTA Board on June 28 to confirm support for the project. If there is consensus to move forward, the City plans to rotate signs and reconstruct the orientation of angled parking stalls this summer— pending scheduling with other projects and public events —or the beginning of next summer. CC: Jeff Davidson, PCD Roger Jenson, Fire is rien, Transportation Services Ron Knoche, ENG Jim Steffen, Police r CITY OF IOWA CITY IPS M E M 0 RA N D u M Date: June 14, 2011 To: City Council From: Jen Jordan, Recycling Coordinator Re: invitation to waste characterization at Iowa City Landfill and Recycling Center The Iowa City Landfill and Recycling Center is one of nine landfills and transfer stations participating in a Department of Natural Resources state -wide waste sort in 2011. Periodic waste sorts allow DNR and individual landfills to see what goes into Iowa's landfills in order to see how existing diversion programs are performing and what opportunities are present for new programs. Landfill staff would like to invite you to the landfill to watch the sort in progress at 1:00 p.m. on Thursday, June 23. Safety glasses will be provided; please wear close -toed shoes or boots. Please contact me with any questions at 319 - 887 -6160 or via email at jennifer- jordan @iowa - city.org. cc: Tom Markus, City Manager Correspondence accepted as item # 3g (3) of 6/7 Agenda Marian Karr 1P6 From: Stan Laverman Sent: Thursday, June 09, 2011 1:28 PM To: 'stephenksmith @hotmail.com' Cc: Doug Boothroy; *City Council Subject: Follow up email to "dude" housing... a growing cancer for the NearNorthside Mr. Smith- I appreciated talking to you by phone on Thursday, June 2. As we discussed, the issue of parent - purchased non -owner occupied homes that you identified as a Northside Neighborhood issue also occurs in other neighborhoods in Iowa City. At this time there are not city regulations that control whether or not property in low density residential zones must be owner occupied. Let me assure you that all residential property must comply with City zoning and nuisance laws. Concerning when a property is considered owner occupied or rental, the current housing code reads that as long as a resident of the dwelling has an ownership (at least 1 %) in the property, it is treated as owner- occupied. I have briefly researched how other university towns handle this issue and found that East Lansing, MI, home of Michigan State University, requires a 25% interest to be considered owner - occupied. However changing the ownership interest to 25% may not have any impact on the number of parent purchased non -owner occupied homes in Iowa City. Any proposed changes in Iowa City housing code would require further research by city staff with discussion and action by the city council. For your information Limit Liability Companies(LLC) are NOT considered owner - occupied even if a resident of the dwelling was a member of the LLC. We need to make sure the ordinances we have on the books are being enforced. A good place to start would be to verify any properties identified as nuisance properties are in compliance with our housing and zoning code. If you could supply me with those addresses, I would be happy to research those properties and report back to you. The occupancy standards are the same for owner- occupied and rental properties. However, with rental properties, we have floor plans, the availability of information disclosure forms, and systematic inspection that help us keep an eye on occupancies. Last year we did proactive neighborhood sweeps for basic housing and zoning code violations. As time permits this summer we will continue this action in neighborhoods close to the University of Iowa Campus. This code enforcement sweep will look at all properties, both owner and non -owner occupied, for code compliance. In the past year we've also become more diligent in our monitoring of Craigslist to find over - occupancy situations and properties being rented without permits. This has brought a number of properties to our attention, and we're continuing to work to bring more properties into full compliance. We continue to work with the police department to enforce the criminal conduct section of the housing code. Criminal charges related to disorderly house, disorderly conduct, drugs, alcohol, and violent criminal behavior are all violations of our housing code. The police department has taken a zero tolerance stance on disturbances in the neighborhood, and while it does take some action on the part of the neighbors to report the disturbances, from a City standpoint we've found the process to be effective. You expressed some exasperation with the need to educate students every year about what is expected behavior in Iowa City neighborhoods. Iowa City housing inspection staff has tried different ways in the past to get useful neighborhood information out to new renters. We know that paper and fliers are not as effective with a new digital - driven generation. Housing Inspection has been looking into getting that information to new student renters in a more digital - friendly way, and that is an ongoing process. You also expressed some concern that properties being put on the market now will change to parent -owned and non - owner occupied dwellings. Once again, I would encourage you to contact the listing agent and make sure they know about the need for rental permits in Iowa City and the occupancy standards we enforce. While a real estate agent should be aware of these requirements, it doesn't hurt to be proactive in these situations. You can also direct them to our office to get a more in -depth understanding of the requirements. The City understands the need to have balance in our neighborhoods. The UniverCity Neighborhood Partnership is a cooperative effort between the City of Iowa City and The University of Iowa focusing on neighborhoods located near the University of Iowa campus that retain a single - family character and a demand for single - family housing but that also have a large renter population. The program is dedicated to ensuring that neighborhoods surrounding the University of Iowa campus remain safe, vital, affordable, and attractive places to live and work for both renters and homeowners. You can find out more information about this partnership at www.icgov.org /univercity. I appreciate that you enjoy living in a neighborhood with a mix of residents. Hopefully we can all work together to keep Iowa City's neighborhoods a desirable place to live. Please feel free to contact me if you have any additional questions or if you have information on nuisance properties you would like me to investigate. Regards- Stan Laverman, Senior Housing Inspector Stan Laverman City of Iowa City Senior Housing Inspector Stan- laverman @iowa - city.org 356 -5135 office 530 -4076 mobile Marian Karr From: Matt Hayek Sent: Friday, May 13, 2011 4:18 PM To: Marian Karr Subject: FW: "dude" housing... a growing cancer for the NearNorthside From: Steve Smith [stephenksmith @hotmail.com] Sent: Friday, May 13, 20117:47 AM To: Matt Hayek; Mike Wright; Ross Wilburn; Susan Mims Subject: FW: "dude" housing... a growing cancer for the NearNorthside I am forwarding this to the other council members. Unfortunately, 2 members do NOT have email addresses for the public to contact them. I respectfully ask that they join the world of modern communication, and obtain email through the City - -makes it a lot easier and less expensive for us citizens to contact them. Perhaps one of you who receives this email can send smoke signals or semaphor or pony express to Councilman Dickens and Councilwoman Champion. Be sure and write it with a quill. thank you, Steve Smith From: stephenksmith @hotmail.com To: regenia - bailey @iowa- city.org Subject: "dude" housing... a growing cancer for the NearNorthside Date: Fri, 13 May 2011 07:36:03 -0500 Dear Councilperson Bailey, Hello! We hope you are well and the burdens you carry don't strain your trapezius! I'm Steve Smith. My wife and myself live at 431 N. Van Buren St. (gray house, corner of V. Buren/Fairchild). There is a persistent problem, and we don't know if anything can be done about it. Here's the issue: wealthy parents buying their little boys houses in the Near North side, and their boy is a freshman college student who then rents out rooms to his buddies -- making the house, essentially, a mini fraternity house or dorm house. The greedy parents are happy, because they get the ever - increasing equity after sonny -boy leaves and they sell. The problem with letting this type of property transfer occur in our neighborhood is that it's slowly beginning to make us single - family folk reconsider staying in this neighborhood. Becky and I enjoy the mix of some student housing (big old houses that have been sub - divided into rooms for a long time). Slowly but surely, there is a dwindling number of families, retirees, working folks, etc. because of "dude -dom ". If the "boys" (and most are freshman and uncivilized, screaming drunk and taking up the streets pretending they're Coach Ferentz's new quarterbacks) live here, they often are loud, get drunk and scream at each other, walk past our house yelling and being totally oblivious that their egos and "id" are not compatible with living in peace with their neighbors -- houses close together. In the "olden" days gone by, one COULD live close to ones neighbor because the neighbor WAS a neighbor and was conscious of being a GOOD one. I have been told that there is an ordinance to prevent "nursery houses" for us to "raise" someone else's kids..... call the police... tell them to be quiet .... over and over. They are spoiled rich kids, and quite frankly, raising one family is enough for us. We shouldn't have to "raise" and civilize other folks kids. So here's what happens. To get around whatever ordinance or law there is about single - family ownership, Papa and Mama in Illinois decide that rather than put their little darlings in a dorm, they can treat our neighborhood like a dorm, buy the kid a house, put his name on the title as 1 % owner with Mom -zie and Pop -zie as the true absentee owners. So basically, Junior and his buddies have skirted the regs, and have made a lovely nuisance house for us all to endure. Is there no way to prevent this from happening? I see so much work going into making this an historic district. The city makes programs available to keep the houses well- maintained by low- interest loans. We all want this neighborhood to thrive and to keep its unique nature. Don't let parents turn nice homes into fraternity houses. But if you allow absentee ownership of houses, they will immediately turn into there "dude" houses. I was talking with one of our neighbors across the street, and she said she and her husband were getting to the point where they were debating whether or not to stay. They love their old house as do we. They've sunk money into making it a nicer place (as have we). All that's threatened by this silliness of the Game of Titles going on under the council's "nose ". Mrs. Keith across from us has grown infirm and has just moved to assisted living, and HER house is now on the market. So now we wait, shivering with fear that it will become another "dude" house, directly across from our houses. I beg you and the council to consider that making historic district designations, putting up Goosetown signs, etc. etc. are not enough. We need action from the council to keep these mini -dorms from destroying the character of our neighborhood. Once a house is a single family unit, it should not be secretly made into "multi ". Because, if you do NOT act, I guarantee that soon, people like the Smiths, our friends the Dreiers may be forced out by this silliness. And if we go, what happens to the Packers next door? They have a baby and Eva who's about 6 or 7, and who wants to be surrounded by screaming dudes from all sides. I'm sure it's not pleasant for folks with little kids. If there are ordinances /zoning on the books that aren't being enforced, then let's enforce them. If there are not in place the correct ordinances to keep these nuisance houses from growing like a cancer, then the NearNorthside is doomed to dorm -dom. Period. No more families. No more trick or treaters. No more kids for Horace Mann. Or two sons had such a wonderful youth, roaming the alleys in safety. Walking to school only 3 blocks away. That's priceless for a family. And having a front porch to sit on and meet your neighbors. This is very unique and a vanishing way of life in America, where everyone doesn't know their neighbors, and they face inward living on sidewalk -less subdivisions and never meeting anyone. And we truly do enjoy the well- behaved students walking by-- especially during the fall when it's football time. It's fun to live in a mixed neighborhood where the "kiddies" have a few places, but only a few. If the City of Iowa City keeps a blind eye to this, then no matter what ordinances you pass on keeping the houses looking "original" or trying to preserve them..... the "kids" will destroy it all if it's only them who are left. They don't give a damn about the houses. A house to them is just a place to "crash ", process beer through their systems, and scream bloody epithets that resonate up and down the block. Thank you for your time, Steve Smith (and for Becky), 431 N. Van Buren St. 52245 354 -1895 Provided to City Manager by Iowa City 1P7 Resident John Thomas. M: More Thoughts on Iowa Cily• The Stability of the Central District June 5, 2011 The concerns addressed here revolve around the numerous threats to the stability of the Central District neighborhoods: the potential closure of neighborhood schools, usable open space, housing rentals, and traffic. Neighborhood Schools /Open Space While the Iowa City Community School District purportedly supports neighborhood schools, the impending closure of Roosevelt School, the discussion over the closure of Hills School, and the "newer, fewer, bigger" tendency with school districts across the country, raises serious concerns about the ICCSC School Board's commitment to the remaining neighborhood schools in the District. The closure of the neighborhood schools in the Central District would be a serious blow to its stability, undermining the City's recent efforts to reverse decades of official neglect and insufficient planning. To ensure the preservation of these critical public assets, Iowa City needs to collaborate with the ICCSD and the Central District neighborhoods, re- envisioning the neighborhood schools as community centers. The management of the school properties should officially acknowledge and promote what the school sites have to some degree already become: de facto centers of community and recreational activity. The School District currently addresses only buildings in its facilities management program, allocating limited resources toward the school sites' outdoor areas. Site improvements have primarily relied on Parent Teacher Organizations, Project Green and Iowa City's PIN Grant Program to fund improvements such as the installation of play structures and small landscaping projects. While such programs reflect the strong public and volunteer support for enhancing the use and character of school grounds, additional funding is necessary to truly develop the outdoor areas as usable neighborhood spaces (a deficiency in the Central District) and classrooms for outdoor learning. A joint use agreement between the City and ICCSD would promote such an approach, as well as explore opportunities for the expanded and enhanced use of the indoor facilities. Housing Rentals In conversations, I'm told the problems associated with rentals are improving. Nevertheless, rentals (especially to University undergraduates) remain one of the most destabilizing factors in the Central District, affecting neighborhood quality of life, and contributing to the deterioration of existing single - family residences, including historically significant structures. Encourage the university to construct more campus housing for university undergraduates. Alternatively, the City should only permit the construction of student housing outside established single - family neighborhoods. 2. Enforce nuisance laws a. Increase annual permit fees to raise funds for the purpose of hiring additional enforcement officers (Gainesville, Florida). b. Determine the most effective department to administer landlord permit (Waterloo, Ontario found the Fire Inspection Office to be the most effective). C. Initiate "party patrols" on Friday and Saturday nights consisting of students and police officers. Enact planning laws and policies preventing the spread of rentals and encouraging the reclamation of single - family residences for families. Historic single - family residences are especially at risk from damage when rented as houses of multiple occupancy. a. Occupancy restrictions (e.g., in Athens, Georgia, the Definition of Family Ordinance prohibits more than two unrelated occupants from living together in single - family residential neighborhoods). This approach decreases the affordability of single - family residences for students, as well as the speculative incentive to invest in these properties and not properly maintain them (see, for example, 617 N. Johnson, owned by investors in California). b. Rental regulation laws: landlord permits (Gainesville, Florida). These permits include a provision that established a point system to track ordinance violations at permitted rental properties. Section 14.5 -2(e) of the city code requires the city to assess points to the landlord's rental property permit for repeated warnings and adjudications of quality of life ordinances occurring at the rental property. If the landlord accumulates six or more points at one house during a 12 -month period, the permit for that rental house is subject to revocation. C. Density limits between rental houses to prevent further concentrations of student rentals in single- family residential neighborhoods. d. Property standards enforcement. Standards can also include parking area boundaries to facilitate the detection of parking violations on and off the property. e. Assessment policies: evaluate the effect of raising assessments when a single - family residence that has been altered for multiple- occupancy is converted back to single- family occupancy. 4. Improve university and local government co- operation, including more effective advocacy by neighborhood associations. Traffic in the Neighborhoods The City should take the initiative on traffic - related issues in the Central District, where the traffic impacts on neighborhoods are the most significant. While public involvement and support is essential in developing traffic mitigation /complete streets plans, a citizen - driven process will inevitably result in piecemeal solutions, especially as currently framed within the MPOJC's street -by- street traffic calming program. Moreover, the student population in the Central District most likely has little interest in initiating traffic calming studies, despite the fact that they would benefit from traffic management plans promoting bicycle use. Issues to Consider: • Residential 20 -mph speed zones • Reevaluating the traffic calming criteria thresholds, and definitions of local /collector streets • Expansion of the bike lane network, including bike lanes separated from adjacent traffic lanes • Countdown pedestrian signals (at the very least, they should included in any arterial resurfacing project) • Assuming City Council approval, speed /red light cameras on arterials, beginning with arterials with a history of excessive speeds /high pedestrian use. DO VOURNOW ABOUT THESE ORDINANCES? Tbefollowine zze hriOdmiriptiomafozAmnm roemoat9usfim ,,zo Q u1— rbot IM [can ahoultl k di,,nd noel Commuairy Pmse<tiau Oi.6ioo. 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[Vol. 33:497 21 other university towns, allows up to three unrelated occupants per home in B. SFR neighborhoods." or Athens enacted the Definition of Family Ordinance in 1991 and later st amended it in 2001, but, will recently, manylandlords and tenants ignored the In law because of the city's failure to enforce the laws' In 2003, however, the C city caught the attention of persons in violation of the ordinance by enacting st the Rental Regulation Ordinance," the intent of which was to give law c, enforcement officers a tool to prosecute renters in violation of the definition - of- family and quality-of-life ordinances. a The Rental Regulation Ordinance required landlords and tenants of rental C homes in SFR neighborhoods to sign a disclosure form, arresting: (1) that they If have knowledge of eightordinances regardingoccupancy restrictions, parking, F trash can placement, litter, noise, and domestic anima] s; (2) that the names of s occupants and their relationship to each other are correct; and (3) that such b occupancy by those persons complies with the Definition of Family I. Ordinance 86 In addition, the ordinance required landlords to designate a a Person -in- Charge, who, in addition to the landlords and tenants, had to keep I a copy of the form, and present it upon demand to any enforcement officer investigating an ordinance violation at the property.ss The ordinance also - provided that any landlord, tenant, or person- incharge found in violation of the provisions would be subject to penalties including fines and/or time in t I j� ss The Rental Regulation Ordinance, however, never became effective. Shortly after its enactment, a coalition of landlords and renters immediately challenged the constitutionality of both the Rental Regulation and Definition of Family Ordinances, and, in February 2004, an Athens-Clarke County SuperiorCourtjudgeshuckdown theRentalRegWation Ordinance, butupbedd the Definition of Family Ordinance sr For the third time since its enactment in 1991, the superior court judge upheld the Definition of Family Ordinance based on Village of Belle Terre v. 10041. s' See GAum Frw., CODE oe OanWw =§930-23,-51(1999). ° Re1d, sup. note 2. A�-Cl�Coorrtx,Ca,CO ovOa wens§§9-19-]to-5(2003)(zepealed)- "1d. §9- 19- 3;seedsoAllison Floyd. RentalRegulmionPasses,An Betnma -Hm - Aug. 6, 2003 (di..ing the zequirem -M of the Rmtal Regulation Ozdinanrz). m Arnmas-Ctemoi Ccom , Ga, Corm orORnw,wers § 9-19 -3 (2003) (.pealed). " Az s-t lw Ccni r , GA, Cone or0aow,wens § 9-19 -5 (2003) (.pealed). " Allison Floyd, Rental LawSm kDO., Alrrav 11a -Hr ,Feb. 19,2004, 9 Al. 497 20051 RENTAL PROBLEatS IN UNIVERSITY TOWNS 513 ° Belle Terre, 416 U.S. n 9. In Belle Terre, the local zapivg ordinance also limited to two the number of toredated occupants m SFR neighborhood homes. w See VIM L. Basti $ ROBEIT C. EI]SCRSON, LOID USE CONraOIS: CASES AND MArEtWS 854 (Aspen 2d ed. 2000) (tithing that even though "Belle Terre failed to convince some of the zone mums ... the majority of the eases ... have followed [im] reasoning ..if upholding zoning ordinances withmirictive definitions of fantily' and collecting cues). 90 Id (quoting Reed v. Reed, 404 U.S. 71,76 (1971)). s' Belle Terre, 416 U.S. n 7. °Idn8. n Id n9. " Floyd, supra nom 87, 9 Al. " See U.S. CoNSr. amend IV. " See also U.S. CO . amend. V. " Floyd, supra note 87, at Al. Bor%=, in which the U.S. Supreme Court upheld a similar local zoning ordinance challenged by landlords and tbree of the tenants (six unrelated der students) in Belle Terre, New York.B° Although the Georgia Supreme Court the has not Wiled on the issue of definition of family ordinances, the Superior the Court's decision to follow Belie Terre reflects the decisions of a majority of ng statecourts that haveruled on the issue, including several recent state supreme aw court decisions" m- In Belle Terre,thelandlords andtenanl, challenged the definitionof -family ordinance as discriminatory and an unreasonable invasion of privacy.90 The tal Court, however, deferring to the local government's discretion; held that the ey i, law was reasonable and rationally related to a permissible state objmtive.B1 _ 19, Furthermore, the Court stated that "every line drawn by a legislature leaves Of some out that might well have been included. That exercise of discretion, ch however, is a legislative, not ajudicial, function.' 9 Moreover, the Court held ly legitimate those laws which'7ay out zones where family values, youth values, a I and the blessings of quiet seclusion and clean air make the area a sanctuary for =P people.` In suer, Belle Terre suggests that restrictive definition of family er ordinances for SFR neighborhoods are a legitimate means of addressing to - student rental problems in the United States. If In striking down the Rental Regulation Ordinance, the Superior Courtheld A that the ordinance was unconstitutional and a violation of state law." In particular, the court found that the ordinance violated the Fourth Amendment protection against unreasonable searches and seizures" and the Fifth y Amendment privilege against self- incrimination," by compelling a landlord or n tenant to present self- incriminating information (the registration form) to an y investigating officer." The court also found that the law violated House Bill d i ° Belle Terre, 416 U.S. n 9. In Belle Terre, the local zapivg ordinance also limited to two the number of toredated occupants m SFR neighborhood homes. w See VIM L. Basti $ ROBEIT C. EI]SCRSON, LOID USE CONraOIS: CASES AND MArEtWS 854 (Aspen 2d ed. 2000) (tithing that even though "Belle Terre failed to convince some of the zone mums ... the majority of the eases ... have followed [im] reasoning ..if upholding zoning ordinances withmirictive definitions of fantily' and collecting cues). 90 Id (quoting Reed v. Reed, 404 U.S. 71,76 (1971)). s' Belle Terre, 416 U.S. n 7. °Idn8. n Id n9. " Floyd, supra nom 87, 9 Al. " See U.S. CoNSr. amend IV. " See also U.S. CO . amend. V. " Floyd, supra note 87, at Al. 514 GA. J. Mr'L & COW. L. [Vol. 33:497 748,- which Georgia legislators enacted expressly to prevent regulation of rental properties in Athens and other Georgia cities." - -.i- Despite the court's invalidation of the Rental Regulation Ordinance, the I_ Definition of Family Ordinance is still an effective device to reduce student rental problems if the city of Athens improves enforcement of the ordinance. Since the court's decision, city officials have taken steps to improve =force- mirm by reforming the Marshal's Office and providing new officers to I investigate and prosecute violations ofquality -af -life ordinances -a4 1f the city II begins to enforce the definition of family ordinance effectively, it is likely that many students will move out of SFR neighborhoods to avoid the penalties for violating the occupancy restrictions and the substantial increase in per person shares of rent that will occur when only two persons can live together in the same rental bouse. Furthermore, improved enforcement will also discourage landlords from owning property in SFR neighborhoods, and cause many to redirect then investments in student rental properties elsewhere. The benefits of an effective Definition of Family Ordinance, however, come at a steep price for the many respectful, law - abiding citizens— homeowners and renters, students and nonstudents alike, who must relocate to comply with the ordinance.'o' hi particular, the ordinance severely harms moderate- income homeowners who rely on sharing then homes with unrelated renters to meet their monthly mortgage payments-nn Thus, an effective Definition of Family Ordinance operates as a highly restrictive planning device that may sweep too broadly in the attempt to solve student _ rental problems in SFR neighborhoods. For these reasons, university towns should consider less restrictive planning devices to control student rental problems before resorting to such severe limitations on occupancy. " See H.B. 748, 149th Gen. Assem, Reg. Sess., 2003 Ga, Laws 362(2). "SeeFressRelease,(3ca9ia0MCC oftheGovemm,G.v p,dueSig.,Ho BiU748 (lane 4, 2003), available atbmpJ /www.gay. stare. gnus /pecs11002_20031ptess136.shtmi. 'm See Allison Floyd A- CWeighs Nev Move A$erRaltng, Arnplis BANNER -BERA D• Feb- 21, 2004, at Al. as See Allison Floyd, Stark Choice Facing Many Howamatea, Ar s BANNEa -la a"to' Aug. 17, 2003. - 1- See id 20051 RENTAL PROBLeM9 IN UtMMITY TOWNS 515 2. Gainesville, Florida: Imtdlord Permit, Point System, and Other Regulatory Options In response to persistent student rental problems near the University of Florida ` the city of Gainesville has adopted a comprehensive scheme of zoning provisions affecting student renters and landlords alike. Animponant componentof this zoning scheme is the city's Definition of Family Ordinance, which allows up to three unrelated occupants to share a SPR neighborhood home.10a By comparison, this ordinance is less restrictive than the Athens Definition of Family Ordinance. However, what most significantly distin- guishes Gainesville's zoning scheme from the Athens schemeis its valid rental regulation ordinance. Section 14.5 -1(e) of the city code, covering landlord permits, requires landlords applying for a landlord permit to certify that they have provided tenants with copies of the Florida statutes on residential tenancies, the Gainesville landlord Permit Ordinance, and the city's quality-of -life ordinances,1°r as well as apamphlet containing the city's guidelines forrentals in residential neighborhoodla.' 6 In addition, the Landlord Permit Ordinance requires landlords to certify that, if provided notice from the city of repeated ordinance violations at one of their rental properties, they will "pmsuc all lawful remedies" to terminate the rental agreement of tenants who have repeatedly failed to comply with the law or provisions of the lease agreement1n -These provisions eusure that tenants receive notice of the laws regulating theconduct ofrenters in residential neighborhoods, andbold landlords, as well as tenants, accountable for ordinance violations occurring on the rental property. Unlike the invalidated Athens Rental Regulation Ordinance, the Landlord Permit Ordinance does not infringe on the Fourth and Fifth Amendment rights of tenants and landlords. Instead, the ordinance creates a form of private enforcement by obligating landlords to take action against repeat violators of the quality of life ordinances. The Landlord Permit Ordinance also provides that landlords who live outside the countyrrust appoint a local agent foienforcement officers tonodfy 'eb. 10� DUNCAn A$$OCIAraS, supra vote 5. at 1. D. m GAMSVnrE, Fu, CWE WOaow,wcas §§ 3423, 51 (1999). GAn VILLA FIA, Cork oFORUmnncrs § 14.5-2(e)(2003)- 10fi Id § 14.5- 1(e).' m Id 516 GA. I. INT'L &COMP. L. [Vol. 33:497 in the event of repeated ordinance violation -as This provision, similar to the person- in-Charge provision in the invalidated Atheas ordinance, requires a landlord to give the name, telephone number, and address of a local agent, thereby significantly improving the city's ability to contact a party responsible for the property in regard to student rental problems.lm Perhaps the most effective provision in Gainesville's Landlord Permit Ordinance, however, is the provision establishing a point system to track ordinance violations at permitted rental properties. Section 14.5 -2(e) of the city code requires the city to assess points to the landlord's rental property permit for repeated warnings and adjudications of quality of life ordinance violations occurring at the rental property.1' If a landlord accumulates six or more points at one house during a twelve -month period, her permit for that rental house is subject to revocation."' Other university towns have enacted similar point assessment provisions for landlord permits. For example, Tallahassee, Florida, home of Florida State University, uses a system whereby a residential rental property loses its conforming status if it amasses three or more violations within a six -month period. "' The provisions of the Landlord Permit Ordinance affecting landlords are justifiable means for regulating student rental problems because the manage- ment of student rentals in residential neighborhoods is big business for many landlords in university towns. '13 According to Duncan Associates, a firm hired to analyze Gainesville's student rental problems, [o]peraling studentrental houses is a business, not a hobby. The City of Gainesville cannot hire enough police or code inspectors to manage the behavior of all of the students in all of the rental units in the city.... Ult is not realistic to expect the ordinances on parties, front yard parking and other behavior to control all of the activities in all of the rental units of the City all of the time.14 1° ]d § 14.5 -2(a). '® Telephone I- er M with John Wachtel, Neighborhood Planning C.O&,ator, City of Gainesville Community Development Departmoot (In. 5, 2004). 10 GARMSvUr e RA. CODE OFOaumnncrs § 14.5 -2(e) (2003). Id 'a DONaw AaSOC3,kM, supra vole 5, a 55. 1 ° See id m 31 -32 (describing the housing panerns of atadents al selected universities); see generally ST— DAnBE, DOAA4fOAY DOIL9Ba: HOW TO INVESLIDI THE HIQnY 1`110I3lABI5 SrtmENTRBM'uMARKET (1997). 14 DONCarI AsscciAras, mpra note 5, at 60. G .33:497 20051 RENTAL - PROBLEMS w UN[veasrrY TOWNS 517 ar to the Landlords of student rentals are analogous to bar owners because they operate Iuiresa businesses that "create the potential fmconflicts with neighbors and the larger 1 agent, community." m Moreover, landlords and barowners are in a fmbetter position 'onsible than a university town's enforcement department to control the behavior of their tenants and patrons.1, Therefore, just as bar owners most manage the Permit behavior of persons on their premises to keep their business licenses, it is o track reasonable for a university town to require landlords to account for repeated ) of the problems arising at their student rental properties. "" mperty Finally, the city of Gainesville has also adjusted administratively to address linance student rental problems. In particular, the city hired two additional enforce- s six or merit officers and raised landlord permit fees to account fortheincreased costs 'or that of administering and enforcing the Landlord Permit Ordinance."' other aacted university towns also impose enforcement costs on landlords. In fact, the city ample, of East Lansing, Michigan, home of Michigan State University, charges hereby landlords separate fees for every inspection city officials make at rental me or �.N:` properties, including investigations generated from a complaint" Such � landlord permit fees, if reasonable, are justifiable in light of the fact that ,.� ds we T landlords' "businesses' contribute significantly to the problem of ordinance mage- - violations in residential neighborhoods. marry fl Student rental problems such as late -night parties, noise, and parking ihired .' violations are recurring in nature and require an immediate response by enforcement officers.10 Furthermore, municipal enforcement departments are often understaffed Bud face more urgent matters than complaints about late- night noise and parldag. " Thus, any action to increase a university town's ability to enforce quality of life ordinances— whether through landlord permit fees or other reasonable means —is an important step in reducing student rental problems in residential neighborhoods. .. In sum, the Landlord Permit Ordinance is an effective component of Gainesville's comprehensive zoning scheme. However, as in the case of Athens, state law may prohibit university towns in other states from enacting a similar ordinance. Even if Athens government officials were to rewrite the :ity of "' Id 16 Id 163. "' Id at 60. 118 E-mail from Jahn Wachtel, Neighborhood Planning Coordinator, City of Gainesville Comranoity Development Depa unent (Ian. 5,2004,15:01:29 PST) (on file with author). '1e1a "a See 1TnvewN AASot7nM, supra note 5, u 65. ee Id at 45. 't' Id .46. l 1 f' 1, i 518 GA. J. INT'L & Comp. L. [Vol. 33:497 invalidated Rental Regulation Ordinance adopting the provisions of the Landlord Permit Ordinance, the ordinance would still violate Georgia House Bill 748, which prohibits municipalities from registering residential rental property and collecting landlord fees. 122 Therefore, while Gainesville enjoys a broad scope of zoning powers, other university towns must develop alternative legal responses to address student rental problems. I���� Unlike the Fourteenth Amendment to the U.S. Constitution, 123 the Canadian Charter of Rights and Freedoms expressly provides that Canadian citizens are entitled to "equal protection and equal benefit of the law without discrimina- tion. "124 Based on this anti - discrimination provision, Ontario's Planning Act prohibits municipalities from enacting zoning by -laws that "have the effect of distinguishing between persons who are related and persons who are unre- lated. "125 Therefore, unlike the cities of Athens and Gainesville, university towns in Ontario may not resort to definition- of-family by -laws to regulate student rental problems in residential neighborhoods. Instead, university towns such as Kingston and Waterloo must take more cooperative approaches, such as enhanced "town and gown" relations, and less restrictive legal responses to address the substantial increase in students living in the private rental market.126 I. Kingston, Ontario: The Difficulties of Zoning Against Student Rental Problems Without Restricting the Definition of Family The city of Kingston's student rental problems exist because of an over- concentration of student rental houses in historically family residential neighborhoods near Queen's University. Although the city has enacted several 122 See H.B. 748, 149th Gen. Assem., Reg. Sess., 2003 Ga. Laws 362(2). 123 See U.S. CONST. amend. XIV, § 1 (providing that no State shall deny any person the equal protection of the laws). 124 CAN. CONST. (Constitution Act, 1982) pt. I (Canadian Charter of Rights and Freedoms), k: § 15(1)• Sa 115 Planning Act, R.S.O. 1990, ch. P.13, § 35(2) (Can.). , x� 126 Megan Easton, Town -Gown Faces New Challenges with Double CohortArrival, QUEEN'S s GAzETTE, Nov. 18, 2002, at 1 -2, available athttp:// qnc. queensu .calgazette /3dd8f87le3l78.pdf } (discussing the impact of a doubling of first -year university student enrollment due to Ontario's 's decision to phase out Grade 13 in the province's high schools). 20( by- an( pr( 41st cal th( ho re: stl he he Pc gc re K ir. rc 21 h L n D a 33:497 2005] RENTAL PROBLEMS IN UNIVERSITY TOWNS 519 of the by -laws addressing the area's problems of noise, poor maintenance of homes, House and parking on the lawns, 121 it has been unable to solve its student rental rental problems, particularly in the neighborhood commonly referred to as the enjoys ;velop "student ghetto. "12s Interestingly, the Kingston Official Plan treats student housing as a special category requiring specific policies .129 In fact, the Official Plan provides that the Council shall "recognize and encourage appropriately designed student housing,""' and that Queen's University and St. Lawrence College bear a responsibility, along with the city and the private sector, for ensuring that adian students have access to "affordable, safe, sanitary, adequate, and appropriate" has land use addressing the special .is are nina- housing.131 The city, therefore, policies housing issues related to students who make up close to twenty percent of the g Act population. 112 However, such policies do not authorize the municipal 133 °ct of government to enact zoning by -laws that restrict where students live. unre- Nevertheless, Kingston has attempted to reduce the problems of student �rsity rental through the enactment of other zoning by -laws. In one attempt, ulate Kingston enacted municipal by -laws regulating housing standards and the :rsity increased development of large, multiple -unit "monster homes" in single -unit ;hes, residential neighborhoods (SUR neighborhoods)."' For example, By 93- .egal 200, establishes regulations which control the maximum building depth, vate height, and floor space index in SUR neighborhoods near Queen's University.131 Originally, the city attempted to regulate development in these neighborhoods through a site plan control by -law which required buildings to ntal meet certain minimum design standards, including further limits on the size of an addition to a house. 136 However, the by -law was repealed because the Ontario Planning Act prohibits municipalities from regulating aesthetics as a ver- �tial °ral 12' See Queen's University Town -Gown Relations, Bylaws, https: //housing.queensu.ca/ towngown/bylaws.asp (last visited Apr. 12, 2005) (listing municipal by -laws affecting student renters in neighborhoods). 121 Sangster, supra note 3. lual 129 See KINGSTON, ONT., OFFICIALPLAN: CITY oFKINGSTON PLANNING AREA, § 4.7.4 (1991). 130 Id. at 4.7.4(b)(i)(b). ns), 131 Id. at 4.7.4(b)(i)(c). 13'- City of Kingston v. The Alma Mater Society, [1994] O.M.B. 0- 930154, 9. 133 Id. v's 134 See Easton, supra note 126. Af 135 Walker v. The City of Kingston, [1995] O.M.B. R- 930428, 1. Ys 136 Telephone Interview with Sonya Bolton, Senior Policy Planner, Kingston Planning Division (Jan. 9, 2004) [hereinafter Bolton Interview]. 520 GA. J. INT'L & Comp. L. [Vol. 33:497 1 2 137 Planning Act, R.S.O. 1990, ch. P.13, § 41(4.1) (Can.). 138 Ryan Chen -Wing, City By -Law May Contribute to Student Housing Problems, IMPRINT ONLINE, July 30, 1999, at http : / /imprint.uwaterloo.ca/issues /073099 /lNews /newsO6.shtml. 139 Bolton Interview, supra note 136. i 140 KINGSTON, ONT., BY -LAw No. 2002 -255, § 6. 1, sched. L- 1(2002) (Can.); CITYOFGUELPH PLANNING AND BUILDING SERVICES, LODGING HOUSE REGULATION AND REVIEW: BACKGROUNDER23( 2003) [hereinafter BACKGROUNDER], available athttp://guelph.ca/uploads/ r PBS —Dept /planning/ documents /srh—lodgingbackground.pdf. T ' 141 BACKGROUNDER, supra note 140, at 23. } 142 DOwNrowN RESIDENTIAL REviEW WORKING COMMITTEE, REPORT TO PLANNING y# COMMITTEE: DISCUSSION AND REcomA ENDATIONSONRESIDENTIALINTENSIFICATIONISSUESIN .J DowNTowN KINGSTON NEIGHBORHOODS 26 (2003) (on file with the author). 143 Id. at 27. matter of site plan control.137 In another attempt to address student rental problems, Kingston has enacted by -laws that require more extensive property standards regulating the habitability and maintenance of residential houses and yards.138 However, the relatively weak enforcement of these by -laws, through periodic inspections and a complaint -based system, has not significantly improved the maintenance of student rentals or prevented landlords from subdividing and annexing new additions to homes in SUR neighborhoods.139 Unlike the city of Waterloo and other Ontario university towns, Kingston does not attempt to control its student rental problems through its Lodging Houses By -law, which requires a landlord to obtain a lodging house license prior to renting a house to four or more persons.140 Although the definition of a "lodging house" varies among municipalities in Ontario, Kingston defines II' a "lodging house" as any house or building in which persons are "harboured, f i received or lodged for hire. "141 In contrast to Waterloo, which interprets its ' Lodging Houses By -law to include student rental units, Kingston interprets the term "lodging house" to require the presence of an on -site resident manager."' Most student rentals, of course, do not have a resident manager. Furthermore, as another reason for not attempting to regulate student rental problems through the Lodging Houses By -law, Kingston officials point out that the f l Ontario, like Georgia, prohibits municipalities from licensing or registering the rental of residential units.14' Thus, in comparison to the zoning schemes adopted b Athens and Gainesville to control student rental problems, P Y P III Kingston's legal attempts to do the same are largely ineffective. Yet, despite Kingston's inability to control student rental problems through effective zoning by -laws, the city and Queen's University have taken some noteworthy, nonlegal steps to educate students of their responsibilities as Irenters and to involve the "town and gown" community in addressing these 137 Planning Act, R.S.O. 1990, ch. P.13, § 41(4.1) (Can.). 138 Ryan Chen -Wing, City By -Law May Contribute to Student Housing Problems, IMPRINT ONLINE, July 30, 1999, at http : / /imprint.uwaterloo.ca/issues /073099 /lNews /newsO6.shtml. 139 Bolton Interview, supra note 136. i 140 KINGSTON, ONT., BY -LAw No. 2002 -255, § 6. 1, sched. L- 1(2002) (Can.); CITYOFGUELPH PLANNING AND BUILDING SERVICES, LODGING HOUSE REGULATION AND REVIEW: BACKGROUNDER23( 2003) [hereinafter BACKGROUNDER], available athttp://guelph.ca/uploads/ r PBS —Dept /planning/ documents /srh—lodgingbackground.pdf. T ' 141 BACKGROUNDER, supra note 140, at 23. } 142 DOwNrowN RESIDENTIAL REviEW WORKING COMMITTEE, REPORT TO PLANNING y# COMMITTEE: DISCUSSION AND REcomA ENDATIONSONRESIDENTIALINTENSIFICATIONISSUESIN .J DowNTowN KINGSTON NEIGHBORHOODS 26 (2003) (on file with the author). 143 Id. at 27. �G sussut 20051 REtvrnLPRoBLESts w UNivERSrrY TowNS 521 issues. For example, in 1991, when tensions between students andpermanem residents increased after numerous large, destructive street parties, Queen's University, at the suggestion of Kingston's mayor, established the Office of Town -Gown Relations on campus.'" The office dedicates its resources exclusively to educating students about the responsibilities of living in the community, mediating conflicts between aggravated neighbors and students, and providing resources and advice to the community about student housing issues.tu In addition, Kingston also recently established the Downtown Residential Review Committee, which is composed of members from Queen's University Housing Services, Kingston City Council, the Kingston Planning Division, as well as students, by -law officers, and local citizens' groups 1O The committee's goals are to raise public awareness of the poorly- maintained property standards in the "student ghetto" and to reduce the student rental problems that affect the neighborhood.1° The nonlegal steps taken by Kingston and Queen's University to promote "town and gown' cooperation demonstrate an important element in reducing student rental problems and the tension between permanent residents and students in residential neighborhoods. Each year many first -time student renters, unaware of their legal responsibilities as renters, enter the local housing market m university towns. ht response, city and university officials should take organized steps to educate these student renters about thew responsibilities as neighbors and citizens. City and university officials should also take organized steps to assure homeowners and other permanent residents in the community that they understand the residents' concerns and care about the quality of life in the affected neighborhoods. In sum, Kingston's inability to enact effective zoning by -laws demonstrates the difficulty of addressing student rental problems without the legal authority to restrict occupancy based on the definition of "family." However, Kingston and Queen's University provide a good example of how the "town and gown" can work together and cooperate to improve relations between student renters and permanent residents. w Easton, supra nMe 126,9 2. a Id 16 Sangster, supm note 3. Id 522 GA. 7. INT'1. &Cow. L. - [Vol. 33:497 2. Waterloo, Ontario: Lodging House Licensing By -law and Minimum Distance Separation Restrictions Intheirconsideration of altemativelegalresponses to address smdentrental problems, the planning departments of Kingston and other Ontario university towns are paying particular attention to the zoning scheme enacted by the city of Waterloo, home of the University of Waterloo and Wilfrid Laurier University.1" Waterloo diff ers demographically from Kingston because of its close proximity to the city of Kitchener, which has a population close to 200,000.'49 However, the ci ty has enacted a zoning scheme that, pending recent legal challenges, may be an effective scheme for other university towns to aAoptt order to control the proliferation of student rentals in residential 1 neighborhoods. The Waterloo zoning scheme includes lodging house licensing, inainmm spacingrequirements, and a system of consistent enforcement Tobeginwith, Waterloo has enacted the Lodging House Licensing By -law for the purpose of controlling student rentals in residential neighborhoods. 10 The Lodging House Licensing By -law, administered by the Fire Prevention Office, requires that a landlord obtain a license prior to renting a house in a SUR neighborhood to more than four `lodgers ""' The by -law also provides that, before a landlord obtains or renews alodging house hcense,t" the Fire Prevention Office must { certifythat the landlord's rental property satisfies the fire code•" and property standards.•' In addition, the by -law contains two more provisions that distinguish it from Kingston's Lodging House By -law: (1) lodging house classification's' and (2) minimum distance separation (MDS) restrictions for lodging hones in SUR neighborhoods.'m First, the Waterloo Lodging House Licensing By -law classifies lodging houses based on occupancy: a Class I permit applies to lodging houses in I which four or more lodgers live with the proprietor and to lodging houses in 1° Bolton Ihterview, eapra note 136. 19 Ti RPxferenm,Yiwhemr, hap: /A w . dscah. m .ukhef=ncdencyclopaediaftddnwat m00170911tnil past visited Apr. 12.2005). 's0 Chen- Wing,.wpm note 138. WAmt:uoo, OM., BY -1.Aw No. 00-140 § 3.1 -.3 (21100) (Cam). Id § 8.2. A &ease must be renewed aanually for each lodging house. 19 Id § 4.1.2. •s''Id §4.1. •" Id § 4.1.9.1. 'a" Id § 4.1.9. 20051 RENTAL PRGB1 FMs iN UNtvBastTY TOWNS 523 which more than sin lodgers live without the proprietor; a Class H permit, on the other hand, applies to lodging houses in which four or five lodgers live without thepropriemr.1S7 However, the Lodging House Licensing By -law does not apply to student residences owned or operated by a university, lodging houses occupied by less than four persons, or residential units. "' The by -law prohibits the issuance of Class I permits in SUR neighborhoods and also - prohibits the issuance of Class B permits in SUR neighborhoods unless there is a minimum distance of seventy -five meters between the proposed lodging . house and another lodging house in the neighborhood.[" In addition, the by- law also requires a minimum number of off - street parking spaces on lodging house properties according to the classification and number of occupants.10 Currently, there are close to 1000 licensed lodging houses in Waterlo0.161 Over eighty percent of the licensed lodging houses are Class B, and half of those are located in SUR neighborhoods.161 According to KathYMortimer, a planner for Waterloo's Development Services, the MDS restrictions, which affect about seventy percent of the neighborhoods in Waterloo, are effective in banning additional lodging hour es in "maxed out" residential neighborhoods and also in dispersing lodging house development to other areas, particularly along main corridors zoned for greater intensification.16' She attributes the effectiveness of the Lodging House By -law, at least in part, to the Fire Inspectors Office's diligent administration of the licensing program, which includes: conducting bi- annual inspections, enforcing the by -laws, and prosecuting landlords forby-law violations.164 Other sources also attribute the effectiveness of the by -law to the cooperation of Waterloo's universities, See CY OFWAIFaIDG,GMEBGGKr'Grna LICE 3 GGFLUDMGHOUSe,available a hoop: / /wow.dty.waterloo.on.mm,,i wDdmu.wpx?tabid=605oastvivted F<b. 15,2005). 1n WATasroo,Gen., BY -LSw No. 00 -140, § 33 (2000) (Can.). s Id �® Corr OF WA1ERtDG, supra now 157. 16' BA goad ,,,W apra now 140, at 22. ° Id 16r B-mail fromKathY Mortimer, Planner, City of Waze[loo DevelapmentServices (7an.14, 2004, 09:2054 F311(on5lewith author); see also Telephooe Ini.view with KathYMortirnet, Planner, City of Waterloo Development Office (Ian. 14, 2004). Mortimer adds, however, thaz the dispersion of lodging houses away from STIR neighborhoods has mised core among nsidems of more suburban neighb -hoods whose quality of life has been ill- affected by the new lodging houses. Id 1- Id 524 GA. J. INT'L & COIO. L. [Vol. 33.497 especially in advertising only licensed rental properties, and the community's efforts to educate students about the by- laws.' In comparison to the Athens and Gainesville zoning schemes, the Waterloo Lodging House Licensing By -law operates similarly to prevent dramatic increases in the number of student rentals in traditionally family- occupied residential neighborhoods. However, the Lodging House Licensing By -law, in permitting four to five occupants in a Class H lodging house and applying MDS requirements only to new lodging houses in SUR neighborhoods, is significantly less restrictive than the Athens and Gainesville zoning schemes. Indeed, many Class B lodging houses in operation at the time the by -law was enacted are exempt from the seventy-five meter MDS provision.'" Conse- quently, the Lodging House Licensing By -law has limited effectiveness in stabilizing the traditional cbamcter of SUR neighborhoods. In fact, the Lodging House Licensing By -law has not prevented the replacement of families with students in some residential neighborhoods near the universities. "' Nevertheless, without recourse to definition of family restrictions such as those in Athens and Gainesville, lodging house classifica- tions and MDS restrictions may be the most effective zoning provisions for addressing student rental problems in Ontario university towns. Recently, however, a landlord in Waterloo successfully challenged the city's application of the LodgingHouseLicemingBy -lawto aparticular rental property, arguing thatthe studenttemnts functioned as a "singlehousekeeping unit," thus making the property a residential unit instead of a lodging house.' The court rejected the city's argument that the occupants were merely a collection of individuals analogous to a "group home "'s' The court distin- guished the student rental from a lodging house because the landlord did not exercise significant control of the premises and the students made collective decisions about "renting together, assigning bedrooms, payment of rent and 'd Bw GROUNDEa, .tapra note 140, at 24. See WATERLOO, Ora., By -rww No. 00 -140 § 4.1.9 (2000) (Can.). 161 See Ryan Chen -Wing, LtiryStaf, f., Keep 75MeterReshiction, Do Sudy, UwsnmEta.atc, Feb. 18, 2003, ar hap: / /=Wn.uw nidentory/story /16260. 1° See Good & Wetedoo, [2003167 ORM 89, 2003 Ont Rep. LEM 233. Id 9 G 20051 RENTAL Pttosl.sbss IN UNIVERsrry TOWNS 525 utilities, housekeeping (or lack of), furniture, entertaining, and respect for others' privacy: f10 The city has since appealed the decision.`" The court's decision didnot ovemile Waterloo's LodgingHouse Licensing By -law, but itnooetheless created serious concerns for the city and permanent residents if landlords and student renters can sidestep the by -law by claiming residential unit status. The effectiveness of the by -law depends upon the classification of studentrentals as lodging houses. If landlords can avoid such classification, Waterloo andother Ontario university towns will be forced, yet again, to seek new means of addressing student rental problems in residential neighborhoods. C. England Tire context and legal means for addressing student rental problems in English university towns differ from those in the United States and Canada. The most significant distinctions are that the English land use planning system operates according to a municipality's local plan instead of mrting, and, with respect to university housing, the colleges of each English university provide accommodations formany students on campus or in university-owned housing in the private mazket.'n English universities, like U.S. and Canadian universities, rely on the private rental market to accommodate a significant portion of them students; however, some English public universities succeed in providing housing for a majority of the student body. For example, at the University of Cambridge, the colleges provide housing for the vast majority of undergraduate students either on campus or in purpose -built student accommo- dations located in residential neighborhoods . "' In contrast, public universities in the United States generally do not provide housing on or off campus for the majority of their students." pa Id at 7. Agroup home is a single housekeeping unit in a residential dwdlinghavingthree W ten occupants who five together under some form of supervision due to their emotional, meo,d or physical condition. WA'tnnm, Otrr., No. 00.140, § 2.2 (2001/) (Can -. O1 Telephone Interview with Kathy Mortimer, supra note 163. h J /www- 'o See University of Cambridge, About the Acommodation Serrire. ttp' ¢ sommodation .admiacam.ac.uk/ContentI),, enLaspx ?dnenment-'d= 2Pastvisited Apr. 8, r.oac, 2005). lo University of Cambridge, The Colleges, hdp:// www. cam.ac.uk/cambtmiv /coaeges.html Past visited Apr. 8, 2005). . See Dtascwx Assn ,,,, supra now 5. at 31. 526 GA. I. INT'L &Coke. L. [Vol. 33:497 2( Nevertheless, many students at the Oxford and Cambridge, along with pl students from other universities, private colleges, and educational institutions, ti' "live out" in the private rental market in Oxford and Cambridge. In many C cases, students live together as groups of four to six persons in private rental - p homes or in "houses of multiple occupation" (LIMO) near the university u campuses. "' For planning purposes, the term 'IIMO" describes a house d occupied by: (a) two or more households or (b) more than sic occupants living together as a single household unit1' If not property managed, these HMOs can cause amenity problems such as "loss of privacy, noise disturbance, poor I maintenance ... the accumulation of bicycles and comings and goings at unsocial hours.i°' Such amenity problems often exist in areas of small private housing where there are concentrations of HMOs. "' The problems associated t with HMOs are substantially similar to the problems of student rentals and t lodging houses in the United States and Canada. Another important distinction of English land use planning is that, unless there are seven or more occupants living together as a household, national legislationprobibits municipahfiesfromregulating theoccupancy of homes in residential neighborhoods based on relatedness. Section 55 of the Town and Country Planning Act of 1990 provides that a change of use within the same limited class of uses does not constitute development and, therefore, does not require planning permission.'A In addition, the Town and Country Planning (Use Classes) Order of 1987 classifies a dwelling having six occupants living w a single household in the same use class as a dwelling inhabited by a single occupant or family.10 Thus, a landlord may rent a traditionally family - occupied home in a residential neighborhood to single household of up to six students without having to obtain planning permission.'o Lastly, another aspect of English land use planning that distinguishes it from the United States and Canada is that public universities are subject to m Oxford University Student Union, Reding Housing, ht[p: //www.ousu.org/maid campsigosfmte[n mdstudmtsib.awk/housing past visited Apr. 8, 2005). 176 Oxtoan,ENO.,Oxroaul.ocm PU 1991 -2001$ 3, HO 19 (1997) (PngJ: C 14a E o., Cnsmsmca I.a Pr 1 6.55 (1996) (Eng.). 'n Cramttmnn, ENn.. CatnamceLa Ptwxy 6.56 (1996) (E g.). '" Id. 1657, See Town & Country Planning Act, 1990, c. 8, § 55(2)(1) (PngJ. 1° Toav and Country Planning (Use Classrs) Old", 1997, Statutory ImNt nsta No. 764. $ 3, ached., Pt C (Eng.). s' oxalan,ENC..SrcoNnOtur7'o=mLO Piwtr200 1- 2016.17.10.3(2003)(EngJ- 33:497 2 20051 RENTAL PROBLEMS IN UNIVERSITY TOWNS 527 tg with p planning controls.1n English universities, unlike U.S. and Canadianunivetsi- lotions, t ties, most apply for planning permission when they develop property. - -! a many C Consequently, university towns, such as Oxford and Cambridge, can grant e rental p planning permission for a university development project subject to the -� iversity u university meeting certain conditions, including a good faith effort to reduce - t house t the number of students living in the private market. ' ' S living HMOs 1 1. Oxford: Balance of Dwellings Policy and Increased Restrictions on e, poor H HMOs ings at The city of Oxford is home to the world famous Oxford University, where s s� private T most undergraduates live in their respective colleges during the first year and als and m move into the private rental market during their second or third years." The ; ;. city is also home to Oxford Brookes University and numerous other educa- 1 1i unless t tional institutions. Consequently, Oxford faces serious housing problems ational b because of the large numbet of students living in the private rental market, ! ! 0 Ames in l limited housing within the city, and escalating rental prices.18d According to vn and S Steve Pickles, Planning Officer for Oxford's Planing Policy Deparhnent, .same p problems are particularly severe in east Oxford, where there is high res not c concentration of student rentals and HMOs.1° Many families ate movi ng out Y Y East Oxford neighborhoods because the conflicting and trans lifestyle arming o of E T single T To protect neighborhoods from student rental problems, Oxford City r r amily- C Council (Council) has adopted three planning devices: the Oxford Local Plan to sic 1 1991 -2001 (OLP),nu the HMO Registration Scheme, "a and the Second Draft Oxford Local Plan 2001 -2016 (OLP2) 1" The OLP explicitly addresses the thes it iect to 528 GA.I breL & Cols. L. [Vol. 33:497 20( need to regulate the proliferation of student rentals and student accommoda- „ air lions in residential neighborhoods. Section 3.65 provides the city's general '-. fan pommy' 3.. The Council recogni[z]es the value of students being able to mix ' du with the local community and the preference of some students for : aci such accommodation, but the Council's basic approach to the -; da housing of students must, in the conditions of housing - gr. shortage ... be to avoid their taking up accommodation which an should be available to long term residents of the City.10 _ pr ac In addition, the OLP states that this general policy should be achieved largely ru through univer sities and other educational institutions providing purpose -built df student accommodations in locations outside of residential neighborhoods."' if The OLP also contains specific housing policies that disfavor the W conversion of smaller dwellings in residential neighborhoods to purpose -built (t student accommodations, flats, or HMOs. Housing Policies HO 18 through b HO 21 provide that the Council most determine proposals for the change of an n existing dwelling to student accommodations, flats, or an HMO based on the a dwelling's size: the conversion of a dwelling with a floor area of less than 110 n square meters is normally not permitted; and the conversion of a dwelling with a floor area greater than 110 square meters is permitted only if it meets specific I requirements. "Further more, Policy HO 19 disfavors planning permisalon for r a HMO that lacks adequate parking. "' The purposes of these policies are to r preserve houses suited to family accommodation and to protect the neighbor- < hood against the ill effects of over - intensive occupation." These purposes are ! similar to those of the Athens Definition of Family Ordinance and the Gainesville Single - Family Residential Zoning Ordinance in the sense that they 194 Ox3a8n, Eva., Oxon" 1.o Pt 1991- 2001, § 3.65 (1997) (Eng.). O1 See id nos policy is particularly important in Oxford where many students come from all parts of England and abroad to attend language schools and the two universities. ,sr Id § 3, HO 18 to HO 21. TL Council considers planning permission for dwellings with a floor space greater than 110 square meters in light of whether the dwelling's occupancy is restricted to persons over the age of fifty- five, whether a substantial extension is acceptable in environmental terms, or whether there is a long history of some form of multiple occupation in the dwelling. 19'Id §3, HO 19. 'a Id § 3.58-62. 3:497 1 20051 RENTAL PROBLEMS w UNrvELLsrry TowNs 529 soda- aim to protect homeownership and preserve the essential characteristics of the meral family residential neighborhood.'" vm Housing policies HO 18 through HO 21, however, provide exceptions. For example, if Oxford University demonstrates a need to convert a residential Ath Y is dwelling to student accommodations which it could not meet by "other more : in acceptable means,i196 or if it demonstrates that the proposed student accommo- tin dation will reduce housing problems elsewhere in Oxford, the Council may grant permission subject to certain conditions.19' The conditions may include an agreement by the university to reduce the number of students living in the private rental msrket or to provide aresident caretaker for the proposed student accommodations.18 The Council, in order to protect the character of the rgely neighborhood, may also use its planning powers to impose conditions on built development proposals of private landlords. For instance, HO 19 states that, 1'.191 g the Council grants planning permission for a HMO, it most also seek to the prervethe characteroftheneighborhood by imposingconditions thatrem+im se built (a) a caretaker or a notice showing the landlord's address, (b) garbage and nigh bicycle storage, and (c) protection against nuisances to neighboring if an residents. 's' Despite these provisions, however, the OLP still fails to regulate I the a substantial source of student rental problems: dwellings in residential 110 neighborhoods occupied by six or fewer persons. With In 1999, Oxford responded to increasing student rental problems, tific particularly in east Oxford, by enacting the HMO Registration Scheme to [for ensure that landlords complywith cedamproperty standards and to protectthe e to residential neighborhoods' 00 Oxford has encountered some difficulties ror- enforcing the scheme because of the breadth of the housing problems and the m' M fact that many shared houses in east Oxford do not legally constitute HMOs. the Nonetheless, the HMO Registration Scbeme has forced some landlords to hey either bring their housing up to code or move outside the Registration Arm ?w 195 SeeATnE Ct COUm'r,G4.,Come ORDmnncrs449 -15- 1(2003);x' 'F F,,, Coro o ()RD> cas 55 30- 51(1999). M 0,XVA BNG., Gxra m I.o PiAN 1991 -2001, ¢ 3,13021(1997) (Eng.). vm n Id Id Ath Y is '99 Id ¢ 3, HO L9. Polly Ctintis, Students living in 'Sub - standard' Hoaxing, EwenrtoNGUnrmtAN.co.ua : in (Oa. 3, 2002), W http : / /od=afi— gu.,dim.m.uklpri. 1/0.3858,45 14 611 - 10 8 22 9,00 -hud tin m, Moaimsia 98 %ofShared Honwsin En Otfo rdAre "Un4e ",rrrlssoXroao3tl - d- ,Ii- 12003MI01/ M.M Apr. 1, 2003, m hip: /lw .thisisodoNshim.w,.Vo#aAshi TOPNEWS02,Lhmd. — Id 530 GA. J. hvr'L & CoMP. L. [Vol. 33:497 Most importantly, however, the Council recently approved a revised draft of a new OxfordLocal Plan (OLP2) that will replace the existing plan in 2006. The Council must twat the OLP2 as a material consideration in all planning decisions.'m Whereas the OLP addresses general housing problemsin Oxford, the OLP2 includes new and amended policies that address the specific problems of substandard HMOs and declining quality of life in residential neighborhoods. The OLP2 contains two new policies relevant to the issue of smdentrentals, �J including one that calls for a balance of dwellings in residential neighbor- _ - hoods. Housing Policy HS.12 provides that in determining planning - permission for changes of use in residential neighborhoods, "the City Council will have regard to the local distribution of dwelling types (including size of unit, tenure, and specialist occupation) with aview to achieving abalanced and suitable distribution of dwelling types in each locality.r}06 Recognizing that -a predominance of one form of housing in a residential neighborhood (i.e., student rental houses and HMOs) may have "unwelcome social effects," the OLP2 authorizes the Council to refuse permission for a residential develop- ment that does not contribute to "an appropriate mix of dwelling types.'' The emphasis of Policy HS. 12 on a mix of dwellings in residential neighbor- hoods contrasts with the Athens and Gainmville zoning schemes, which encourage family - occupied dwellings to the exclusion of other types in single- . family residential neighborhoods. However, under the English planning system, which does not distinguish between a family and a group of six unrelated - persons living as a household, a balance of dwellings provides the optimal stability a university town can possibly achieve. The OLP2 includes another new policy designed to protect residential neighborhoods from potential sources of noise, litter, and other nuisances associated with student rentals. Under Policy HS.26, planning permission applicants must demonstrate that the proposed development or change of use will adequately protect the privacy and amenities of neighboring residential properties" For each application, the Council most assess the proposed development's potential for noise intrusions and invasions of privacy, and wbetherthereis adequate storage proVidedfor trash, recycling, and bicycles.'' m OxFoaD,&uo.,Secoo-mDaarrrin LOC P1m200 1- 2016,41.2.4A(2003)(Pn &). Id ¢ 7, HS.12. Id 57.4.1. "6 Id 5 7, HS.26. ' Id 20051 RENTAL PROBLEMS iN UNtveRs= TowNs 531 Although the privacy and amenity policy does not affect student rental houses having fewer than seven occupants, it nonetheless prevents an overconcentra- tion of HMOs and purpose -built student accommodations in residential neighborhoods. Thus, the OLP2 provides two new policies — Housing Policies HS. 12 and HS26 —that, in conjunction with the OLP, should protect Oxford against the development of HMOs and student accommodations that threaten the stability of residential neighborhoods in Oxford. In addition to the new policies, the OLP2 modifies the OLP policies regarding purpose -built student accommodations and HMOs. Policy.HS.19, for example, states that the Council must not grant planning permission to private developers to build purpose -built accommodations for full-time Oxford students unless the developers promise to provide appropriate management controls and that the development will not have "an unacceptable impact on the amenities of local residents ""s In the case of university proposals for smdentaccommodations, Policy HS.17 provides that the Council should grant permission for such proposals if they are built exclusively for students and located on suitable sites.' Therefore, without denying future development of needed student accommodations, these policies enable the Council to effectively control where development of student accommodations occurs. Moreover, the policies authorize the Council to require on -site supervision for student accommodations, -which can be effective in protecting residential neighborhoods from the noise, parking, and litter, and other quality-0f -life problems associated with student accommodations. The most significant modifications in the Second Draft, however, are its policies disfavoring and, in some cases, prohibiting planning permission for HMOs. Policy HS.19 provides that the Council may not consider planning permission for development of HMOs unless the HMOs are designed for and restricted to persons with special housing needs such as the elderly and the disabled 11° In addition, Policy HS.19 prohibits planning permission for the change of use of any building to a HMO in the HMO Registration Areas."' For locations outside the HMO Registration Area, the Council may grant plan ing permission only if the proposal: - Id 5 7. HS.19. 'g Id 17,M.17. 10 Id 17, HS.M „Id 532 GA. J. INVI, &COW. L. [Vol. 33.497 a) mcets Policy HS.12, requiring the Council to balance the types of dwellings in the neighborhood; b) Provides for appropriate car and bicycle parking; c) includes adequate andaccessible amenities andrefuse storage space; d) provides good access into, and within, the building; and e)_ Will not result in more than 25 percent of the residential Properties on the street becoming HM0s.212 The city modified the OLP Policies regarding HMOs because the over- concentration of HMOs was causing public nuisances for neighboring Properties in Bast Oxford and other areas .113 In doing so, the city incorporated Provisions similar to the seventy-five meter MDS restrictions in Waterloo's Lodging House By- law.21° For example, Policy HS.19, apart fromprohibiting further development of HMOs in the HMO Registration Areas, limits the Percentage of HMOs and student accommodations outside such ueas.215 These policies should reduce further degradation in Bast Oxford and other areas and protect against the nuisances and quality of life problems associated with HMOs. However, as the OLP2 points out, Policy HS. 19 applies only to HMOs and shared uses that require planning permission.216 The amended Policies still do not Protect Permanent residents from student rental problems where there me six or fewer occupants. To address student rental problems in these rental properties, Oxford should consider using its planning powers to compel uni versifies to reduce the number of students living off - campus. Under Policies HO 26 and HO 28, the OLP states that the Council should use planning conditions and agreements to ensure that neither Oxford University nor Oxford Brookes University bas more than 4000 undergraduates living in the private rental market 2O Furthermore, Policies ED.6 and ED.9 of the OLP2 provide that the Council should approve the development of a non - student housing proposal only if the number of full- time university students living in the private rental market does not exceed 3° Id �O Id § 7.10.1A vs WA-aroo,ONC,BY- LAwND. 00- 140§ 4.1.9(2000)(Caa.). :u Ox�, II1c., SECOND Dana Oxman Local. Prep 2001 -2016, § 7. HS.19 (2003) (Eng.). 'm '° Id § 4.]0.3. 211 Owaan, ENO., OXmaaD Locnm.Pr 1991-2001,63, H026, HO 28 (1997) (&g.). 3;497 20051 RENTAL PRoBunAs NI UNnMPSrrY TOWNS 533 3500 until the year 2008 and 3000 after that date.ua Under these policies, the Council can require the universities to provide more university- managed student housing in order to procure future planning permission for other development. Policies EI3.6 and BD.8 of the OLP2 also authorize the Council to condition approval of a university's application for development subject to the university restricting the total number of students who may bring cars to Oxford2" Such conditions operate to reduce student - related problems of noise, traffic, and parking. These policies provide Oxford the legal authority to affect the number of students living in residential neighborhoods in homes that are not subject to the Planning permission system Without recourse to restrictive zoaing devices like those enacted by Athens and Gainesville, this legal authority is Oxford's most effective option for controlling the negative effects caused by students living in such rental properties. 2. Cambridge: University Housing and Planning Policies Provide Fewer Student Rental Problems The city of Cambridge, another famous, historic university town of comparable size and student enrollment to Oxford, does not have serious student rental problems in residential neighborhoods near the University of Cambridge. According to Brim Human, aPlanning Officerfor the Cambridge ter Development Control Department, the number of students- occupied homes in ;P traditionally family residential neighborhoods is probably increasing; however, to problems associated with student rentals or HMOs are not particularly acute.m Te He attributes the absence of serious problems to two facts; first, students in .e residential areas are still fairly dispersed; and second, the colleges of the ve university exercise a fair degree of control over smdents.n' In addition, he 0 I states that residents have expressed more concern in recent years about the x! conversion of family houses to university student accommodations than to HMOs m An importantreason that Cambridgehas fewersmdentrentalproblems than — Oxford and the abovementioned U.S. and Canadian university townsis that the '" Oxweo, ENG., Sec e,w Daher Oxrom Loco. PrwB 2001 -2016, 110, PD.8 (2003) (Eng.). " Id. m E-mail from Brian Hmum, supra vote 182. II Id m Id 534 GA.I 1NT'L & COMP. L. [Vol. 33:497 21 University of Cambridge houses almost all undergraduates on campus for the duration of their time at Cambridge.' According r to Miles Greensmith, another Planning Officerforthe Cambridge Development ControlDepartmem, r the University of Cambridgeprovides housing fmclose to ninety peroentofits undergraduates and over fifty C r percent of its as many students at An aPo] graduate students. f,l addition, gli University, P ytechnic also in Cambridge, live either in university- provided accommodations or at home with their families? 1n'' a contrast to Oxford University and the other university towns discussed in this C Note, the University of Cambridge has consistently matched increases in . ❑ s tudent emo0ment with proportionate increases in student accommodations. The primary housing issue in Cambridge is affordabili ty and there is a c stung demand for rental housing because of the large studentpopulatlon fmm population ❑ the universities, private colleges, and numerous other educational institutions.x Similar to Oxford, many of these students live f c in HMOs, some of which provide substandard housing and cause local amenity problems .� To address- these amenity problems and prevent future student rental ❑ problems, the city of Cambridge has enacted planning p over�oncentration of student moods, student ccommodations, andHMOs, and to protect against their associated t nuisances. The Cambridge Local Plan (CLP) provides two general policies, similar to those in the OLP, concerning r the development of student accommodations and the subdivision of large f 1 dwellings in residential neighborhoods. The lost policy require the Cambridge City Council (City Council), in f considering proposals for student accommodations, to take into account whether there is: (a) a need for t more student housing; (b) adequate assmancethat there will be no adverse impact r on the quality of life for neighboring pmper ies; and (c) adequate proposed t supervision, such as a or care 10� porter take. The protect the city's housing t stock, the second policy provides that, in general, the City Council should not - r grant Planningpermission to subdivide familyhouses with less than 110 square I I m University of Cambridge -pro note 173. "' Telephone h]terview with Mil" C rnith, Planning Officer, Development Control Dep't of Environment & Phoning in or Cambridge. Evglaod Pea 5, 2004) (oo file wiN the auth). a Id zn`.. CnsmamrE, ENG.. Cnsmamna LG Prwtr 49.41(19%)(Hog.). Id 16.6. Id 16.13. Id. a0 Id 1632. 2005] RENTAL PRoBLEta trr utvlveasrrr Towxs 535 meters, and that development proposals for the subdivision of larger homes must meet certain conditions."' For example, Policy H09 provides that the City Council may approve the subdivision of single residential properties of more than 110 square meters into smaller self-contained units only if the proposal: (a) includes =and cycleparking, (b) includes refuse storage space, and (c) avoids noise nuisances." These policies are similar to those in the OLP because they favor protection of smaller homes for first -time buyers and moderate- income families. The CLP also provides housing policies that prevent aver - intensive concentrations of HMOs and other student rental dwellings in residential neighborhoods. Although Cambridge acknowledges the importance of HMOs for people with limited housing opportunities, it also recognizes that a large concentration of HMOs in residential neighborhoods depletes the housing stock for potential homeowners and can lead to quality of life problems for neighboring properties.'" Therefore, Policy H011 prohibits planning permission for the change of use to a HMO in small houses containing less than 110 square meters of floor space and two-story terraced houses.' Cambridge also takes a similarrestrictive approach inrespectto theconversion of larger dwellings to HMOs in residential neighborhoods. Policy H012 provides that the City Council must consider the proposed development of an HMO having a floor space greater than 110 square meters against the following criteria: "(a) the proportion of HMOs in the surrounding area; ... (c) the ability to meet the [City C]ouncil's car and cycle parking standards; (d) the provision of refuse storage space; and (e) the ability to avoid nuisance[s to neighboring residential properties]. " This policy, which is similar to Oxford's Balance of Dwellings Policy, requires the City Council to consider the individual characteristics of each neighborhood, taking into account the number of students already living in rental houses and HMOs as well as the potential problems of noise, litter, and parking. Furthermore, the policy allows the city to consider the proportion of HMOs and similar shared dwellings on a case by case basis. Thus, Policy H012 is a lesserrestrictive planning device as compared to Waterloo's seventy-five meter MDS provision for Class H lodging houses. n' Id 91653 -.54. 3° Id & 6, H09. Id 16.57. Id ch. 6, H011. 'n' Id ch. 6, H012. 536 - GA. I. RWL & COW. L... [Vol. 33:497 Additionally,in 1 999, Cambridgeenactedfmthaplanningm easuresforthe Prevention" undueconcentrationsofHMOs in residential neighborhoods: the Cambridge City Council (Registration of Houses in Multiple Occupation) Control Scheme." This law requires that all landlords register their HMOs with the city, and to provide the number of households, the number of registered occupants, and the contact information fora person- iucharge of the HMO.` In addition, the law authorizes the city to impose conditions relating to the management of the HMO, alter the number of registered households or persons if the house becomes unsuitable for the registered occupancy, and revoke a registration for breach of the conditions relating to occupancy or management-"B The law, which is similar to the Oxford HMO Registration Scheme, is designed to make landlords accountable for substandard housing and over - occupancy violations. The HMORegistration Scheme does not apply to university- managed student accommodations or student rentals that are not subject toplanningpermission."s However, if the lawis sufficiently enforced, it can he an effective tool for maintaining the property standards of HMOs in residential neighborhoods and holding landlords personally accountable for such standards. Finally, similarto Oxford, Cambridge possesses planningpowers to control . , the development of universities and other educational institutions. Through planning conditions and agreements, Cambridge can C r.i•, i require the universities to increase student accommodations foruniversity developmentpmposais that will increase student eurollment.}A0 For local colleges and other educational institutions (e.g., language schools), the CLP either strictly limits or, in some circumstances, prohibits father development which does not also provide for increases in student accommodation.' The CLP also provides that, where appropriate, the City Council may use its planning powers to encourage the universities 0 institute management policies that require supervision at uaiversity-provided student accommodations.'4$ Furthermore, the CLP authorizes the city to limit the number of students who may bring cars to M TIM CAh Rkmna CnT Councu, TIP CA asmna CM COMM TEGR IOOM OF Houses w Mur.nIL2 OCCnPArrON) CONTROL SmPl.P 1999, available htlpJAvww2. Cambridge.go 0), 7(nvPoousiv9 MORegahtm Past visited Apr. 8, 2005). Id 45 8P7, 7(1). -"e'Id $$ 8-10. vs ld §4(1). 10 Telephone Interview with Mg- Greeamdth, rkp, Hole 224. Q' /d lm oohs FNa, CA— kmcaLa Pr Ch. 9, HE12 m HE15 (1996) (Eng.). 20051 RENTAL PROBLEMS IN UNIVERSITY TOWNS 537 Cambridge. Thus, Cambridge, like Oxford, possesses effective legal authority to encourage the universities to take measures that help reduce the problems of student noise, traffic, and parking in the residential neighborhoods. In sum, the university towns discussed above face similar issues regarding student rental problems in residential neighborhoods, but apply different planning devices to resolve those problems. In the United States, Athens and Gainesville use definition of family occupancy restrictions in SFR neighbor- hoods, and, in addition, Gainesville enforces a rental registration ordinance. In Canada, Kingston addresses student rental problems through enhanced property standards and a concerted effort with Queen's University to improve 'town and gown" relations, while Waterloo attempts to regulate studentrentals under its lodging house by -laws. In England, Oxford and Cambridge enforce HMO registration schemes, and applypolicies designed to protect the integrity and amenities of residential neighborhoods when they consider proposals for the development of rental properties. As part IV discusses below, a university town can draw from these different approaches four basic steps that are essential to an effective strategy to resolve student rental problems in residential neighborhoods. IV. CONCLUSION: BASIC STEPS FOR RESOLVING STUDENT RENTAL PROBLEMS IN UNIVERSITY TOWNS No single solution exists for resolving student rental problems in every university town. One reason is because various demographic factors, such as student population, the number of students living in the local rental market, andthe availability ofaffordable housing, distinguish oneuniversity mwnfrom mother. Another reason is because each university town can only exercise the particular planning powers afforded by its municipal, state, provincial, and national laws. In some instances, these laws restrict a university town's planning options. For example, Georgia law prohibits Athens from enacting a landlord permit onlin mm similar to the one used in GainesvWe;2°3 Ontario law prevents Kingston from adopting a definition of family ordinance such as those enacted in Athens and Gainesville ;lu and England's national law prevents Oxford and Cambridge from regulating student rentals having less than seven occupants. Even within the same province, as is the case of See A.B. 748, 149th Gen. Aa , Reg. Sere., 2003 GL laws 362(2). SQ See Planning Act, RS.O. 1990, ch. P.13, § 35(2)-(3) (Can.). u' See Town and Counay Plaming(Ilee Classes) Order, 1987, Statutory lastrument No. 764, 538 - GA. J. INT'L &Comp. L. [Vol. 33:497 Kingston and Waterloo, it is difficult to enact a common planning scheme. Nevertheless, the various legal responses discussed in this Note suggest fore- , basic steps university towns should include in an effective strategy to reduce student rental problems in residential neighborhoods. First, university towns should try to reach agreements with their local universities and colleges that encourage such institutions to provide more on- Camping housing for undergraduate students. Oxford and Cambridge can _ achieve such agreements by imposing planning obligations m conditions to planning permission for university development projects. "s However, U.S. and Canadian university towns, such as Athens and Kingston, do not possess planning authority over public universities; therefore, they probably cannot achieve formal, binding agreements with their universities regarding student housing. Thus, their best option may simply be to encourage cooperation through "town and gown" relations. Procuring "town and gown" agreements in which the university agrees to increase student housing on campus can help ameliorate student rental problems in residential neighborhoods. Second, university towns should ensure that their enforcement of the local nuisance laws is consistent and effective in preventing students from unreasonably infringing on the rights of their neighbors, especially in residential neighborhoods where there are numerous student rentals. Law enforcement departments in university towns are often understaffed for dealing with the recurrent problems of noise, late -night parties, and parking.3 I In such cases, university towns that require landlord rental permits, lodging house licenses, or HMO registration, should, like the city of Gainesville, consider increasing their annual permit fee to raise funds for the purpose of hiring additional enforcement officers. Reasonable increases in landlord fees are justifiable because many landlords are in the business of renting houses to students in residential neighborboods."'s In the alternative, university towns should consider possible improvements in enforcement by administering the landlordpermitorlicensepmgramtlmughanotlrerdepwtinmt Waterloo,for example, improved inspection and enforcement of its occupancy regulations and property standards by delegating administration of its lodging house § 3, whed., pt C (Eng.). See Oxroan, Paves, OXFORD LOCA PUN 1991- 2001, § 3, HO 26, HO 28 (1997) (Eng.); see ntso OXmmO EYtn.. Sionso Da"t OXCaan LOCn pun 2001 -2016, § 10, EDA, ED.8 (2003)(Hn9.) ;CAM M43KENO.,C�Lp PLM,h. 9, HE12 W HE15(1996)(Eng.). See Dtl1 AssOC1AM, MaPru note 5, a[ 45 (explaining why enforcement may fail to adequately addnM Ia night noise and parking problems aseociated with student morals). Id M63. 200.51 RENTAL PROBLEms INUNivuR51rY TOWNS 539 licensing program to the Fite Inspection Office.m9 In addition, university towns should consider adopting alternative enforcement programs, such as the cooperative "party patrols" used in Gainesville and Columbus, Ohio.10 The "party patrols" consist of students and police officers who, on Friday and Saturday nights, patrol off-campus neighborhoods by foot or bicycle for the primary purpose of informing student residents of public safety laws and their responsibilities in hosting parties and other events."' In any case, university towns should strive to improve their enforcement of local nuisance laws as an initial step toward reducing student rental problems in residential neighbor- hoods. Thud, where enforcement of local nuisance laws proves insufficient for protecting the quality of life in residential neighborhoods, university towns ` should enactreasonable planning laws and policies that prevent the concentra- �\ Lion and proliferation of student rentals in residential neighborhoods. University towns should consider the context of the student rental problems and the full scope of their planning powers before determining which laws to _ enact. The four most effective planning laws discussed in this Note are: occupancy restrictions, rental regulation laws, density limits, and property standards. As discussed in regard to Athens and Gainesville, occupancy restrictions such as definition -of- -family, ordinances can be highly restrictive and controver- sial. Nonetheless, occupancy restrictions are probably the most effective j means of controlling the proliferation of student rentals in residential neighborhoods. Because most students operate on a limited budget, strictly 'I limiting the number of unrelated persons who may live together in residential " neighborhoods decreases the affordability of such rental homes for students, as well as the incentive for landlords to invest in those neighborhoods. However, such restrictions may also operate to harm non-students with low or moderate incomes. Thus, U.S. university towns must consider the adverse effects that occupancy restrictions have on non -students, especially homeown- ers who depend on sharing their homes with renters to meet their monthly mortgage payments. Rental regulation laws are also effective in controlling student rental problems. In the university towns discussed in this Note, rental regulation laws take various forms: landlord permits in Gainesville; lodging house 249 Telephone Interview with Kathy Mortimer, supra note 163. "0 See DUNCgN AssoeI m, supra note 5, at 67. ss, Id 540 GA. J. INT'L & Cow. L. [Vol. 33:497 licenses in Waterloo; and HMO registration in Oxford and Cambridge. A university town should consider including two provisions for an effective rental regulation law: first, the requirement that a landlord disclose to her tenants the local laws pertaining to rentals in residential neighborhoods; and, second, the appointment of an agent mperson- inchargeof the rental property. The disclosure provision is effective for informing students of their rights and duties m neighbors in the community and making them more accountable for their behavior. The person -in- charge provision is effective for making landlords more accountable for property standard violations and excessive nuisance violations occurring on their rental properties. A university town should also consider including aprovision such as the point assessmentsystem in Gainesville's landlord permit ordinance, which further increases a land- lord's accountability and incentive to prevent unruly behavior at student rentals in residential neighborhoods. In addition, density limits between rental houses are effective planning devices for preventing further concentrations of student rentals in residential - -cj- neighborhoods. For example, Waterloo's zoning provision, requiring a minimrrm distance separation between Chess It lodging houses, has been effective in dispersing concentrations of high-occupancy student rentals from single -unit residential neighborhoods."' Similazly, English university towns have enacted effective planning policies for the purpose of limiting the number of rental units in residential neighborhoods. The Oxford and Cambridge local plans contain pla nungpolicies which prevent a predominance of student rental houses, especially HMOs," and Oxford's policies even include a maximum distributionofHMOS forneighborhoods outsidetheHMO registration areas.'-`" Although Athens and Gainesville do not have minimumdistance requirements between rental houses, other U.S. university towns, such as West Chester, Pennsylvania, have enacted similar provisions to prevent an over - intensive concentration of student rentals."' Although the regulation of property standards may not prevent the proliferation of student rentals, itis an effective planning device forpreserving the integrity of neighborhoods where there is a high concentration of student rentals. However, in order for property standards to be effective, a university v' Telephone Interview with Knthy Mortimer, supra nut 163. - See Oxroem, Ps1G., SecGNm Danar Oxrann Locwr. Pr 2001 -2016, § 7.4.1 (2003) (Fn &): CANnwjDas, EKG., CApenamon l.oe PIA4 eh. 6, H012 (1996) (Fag.). u.. 0xrzxen, ENO., Sa ao D� Oxman Corm. Prwrt 2001 -2016, § 7, HS. 19 (2003) (Pa&). 'o See supra note 5 and a000mpenying text 97 20051 RENTAL PROBLEMS IN UNIVERSITY TOWNS 541 A town most be willing and able to enforce them. Kingston, for example, has ve extensive property standards for its rentals in residential neighborhoods; but, ler under the city's ineffective complaint -based system of enforcement, the id, property standards havenot prevented the general declineofcertain residential ty. neighborhoods comprised mainly of student rentals." Waterloo, on the other nd hand, under the effective administration of the Fire Inspection Office, bas In enforced its fire code and property standards as a means of improving the ag quality of student rental property in residential neighborhoods.'' ve Property standards can also be effective in regulating parking. For vn example, Gainesville bas amended its parking designs in residential neighbor- -. m hoods, now requiring homes to have permanent driveways and parking area d- boundaries."' The purpose of Gainesville's amended property standards is to ' at .facilitate the detection of parking violations on and off the residential property.''' Thus, property standards —like occupancy restrictions, rental 19 regulation, and density limits —when combined with effective enforcement, al can be effective in reducing student rental problems in residential neighbor- a hoods. m Fourth, and most importantly, local government and universities should to work together to foster good relations between officials, permanent residents, IS and students. Apart from providing more on- campus housing, enforcement, and planninglaws, government anduniversity officials shouldplayactiveroles al in resolvingproblems between permanentresidents and students iaresidenual sl neighborhoods. The city of Kingston and Queen's University, for example, n have cooperated in their efforts to resolve student rental problems. City :, officials have appointed university officials and students as members of the s Downtown Residential Review Committee, which the city created to improve y thepoor conditions of residential neighborhoods near campus.' Meanwhile, e Queen's, through its Office of Town -Gown Relations, mediates conflicts between permanent residents and students and devotes much of its resources _ e to educating students about their responsibilities as residents in the local g community.wi D Permanent residents of a university town can also play an important role in ,E- y 'Mown and gown" relations. Neighborhood coalitions are effective in "r Bolton Intmiew, supra now 136. Telephone Interview with Kathy Mortimer, supra now 163. O,,NEsvnts, R• , Connor ORDniA m § 30-56(c)(4) (1999). 19 Telephone Interview with John Wachtel, supra nrx 109. 1° Sangstr, rupra note 3. Easton, supra now 126, 9 2. '1 k a 542 Ga.I INI"L &Coate. L. [Vol. 33:497 -I addressing the problems that students pose in their neighborhoods. However, they can also be effective in welcoming students into their neighborhoods and communicating to them what it means to be a good neighbor. Neighborhood coalitions can also be influential in communicating with landlords about + repeated problems occurring at a landlord's rental properties. Thus, local and university officials, ss well as permanent residents, working together, can improve the problems of student rentals in residential neighborhoods through means that do not necessarily require enforcement and legislation. i - In sum, these four steps provide abasic frameworkfor U.S., Canadian, and English university towns to use in developing an effective strategy to resolve student rentalproblems in residential neighborhoods. Manyuniversitytowns in these three countries have already begun to address these problems. However, it is likely that more university towns will also need to do so as universitiesfurdt er develop and student enrollments increase. Hopefullythese university towns will consider the different aspects of the laws and policies i discussed in this Note to develop strategies that are beneficial to permanent residents and fair to students who, together, make university towns special places to live and learn. 33:497 20051 RENTAL PROBLEMS IN UNIVERSITY TowNs 513 ome in Boraas, in which the U.S. Supreme Court upheld a similar local zoning ordinance challenged by landlords and three of the tenants (six unrelated J later students) in Belle Terre, New York." Although the Georgia Supreme Court red the has not ruled on the issue of definition of family ordinances, the Superior er, the Court's decision to follow Belle Terre reflects the decisions of a majority of acting state courts that have ruled on the issue, including several recent state supreme e law court decisions. 89 89 iii l Belle Terre, the landlords and tenants challenged the definition- of-family ordinance as discriminatory and an unreasonable invasion of privacy.'o The rental Court, however, deferring to the local government's discretion, held that the t they law was reasonable and rationally related to a permissible state objective." -king, Furthermore, the Court stated that "every line drawn by a legislature leaves ies of some out that might well have been included. That exercise of discretion, such however, is a legislative, not a judicial, function. ,12 Moreover, the Court held mily legitimate those laws which "lay out zones where family values, youth values, ;;III ite a and the blessings of quiet seclusion and clean air make the area a sanctuary for keep people."" in sum, Belle Terre- suggests that restrictive definition of family Dicer ordinances for SFR neighborhoods are a legitimate means of addressing also student rental problems in the United States. II iil� n of In striking down the Rental Regulation Ordinance, the Superior Court held P, in .94 that the ordinance was unconstitutional and a violation of state law In particular, the court found that the ordinance violated the Fourth Amendment ive. protection against unreasonable searches and seizures9' and the Fifth ely 16 Amendment privilege against self-incrimination by compelling a an or ion tenant to present self-incriminating information (the registration form) to an �'C ii { i'il my investigating officer.9' The court also found that the law violated House Bill 21d ge 88 Belle Terre, 416 U.S. at 9. In Belle Terre, the local zoning ordinance also limited to two I V. the number of unrelated occupants in SIR neighborhood homes. Jill 89 See Vicic L. BEEN & ROBERT C. ELLicKSON, LAND USE CONTROLS: CASES AND II MATFRL4,Ls 854 (Aspen 2d ed. 2000) (stating that even though "Belle Terre failed to convince some of the state courts ... the majority of the cases ... have followed [its] reasoning ... if upholding zoning ordinances with restrictive definitions of family" and collecting cases). Id. (quoting Reed v. Reed, 404 U.S. 71, 76 (1971)). Belle Terre, 416 U.S. at 7. Id. at 8. i j l 9' Id. at 9. Floyd, supra note 87, at Al. 95 See U.S. CONST. amend. IV. iI See also U.S. CONST. amend. V. 97 Floyd, supra note 87, at Al. i I _Il�lljlllllll a o G O moo oF p, z z `''�� n r) C) � nn�AnN o o o [ a C.n ° o > > (D > Iz b o o ° o Ou M M o m d C7 �oo��° y�y CD O n � � y ,w,_, A � coo•.+ n n 7y o n w to m � o t � cn G C IC y ��oy� .. cn w D :r o P- o nyoo c_L CD c'.wi� n N 0 CD O ON (o m � CD M CD. a. b a C° G = V] O A CA "C7 "' "b O O O "^-� =' M" O CD 0 0" "i "A P o CD O < <' CDy C n n n' < O �* CD c� '=i C7 `r1 H �•a �. o° o ° c G cD H ° a � Y CD Cn CD CD CD ° p Q �.r `� CD '°J �' CD a a- '�� n A, Cs CD C• CD O ti �c'-►*o�o � �o cro r'�r�5CDC C) CD PCI SD moCD �+' o UQ �`CDD P CD CD �aao o G m craw o R •, �. o o ° CD CD CD O p a O''C to E3 CZ o o a: o b CD O O O a _ r, p b CD n b O. -i O CD n O .7 CJ r* 1J fi `~J r V + `�. • O ' s C) r+ �y CD -' '�G `�3 C -D VCD .7 ^ Z O T3 CD CD p aq y R G VCD CD "C3 A: ° ° F7 "d n oG. OG A� CD G1 rp�n !y a° n -- 0 a P 0• (D n W p� O C-D q9 15. CD ca, M ° °+ N C�7 CD O p' w CD m C � D . 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CD N ("gyp �C a CD ° A • p o N rD on CCD �`' CD CD p In 0 0 CD O G 0 0 CD < O CD a- cn-- pp -. a COD N CD CD 5 CD CD 71 0 p CD CD CD �* O "3 p� �'S ^ "CD"E. A cn '. CD 0G pY b rn C/1 i "t CD arq CL CCD C °' - C G 0 G o" C h N 0 p CD CD CD tl r L C i u 33:497 i draft 2006. nning ,.ford, ecific , ntial ntals, 'ibor- ming uncil Ze of i and that (i.e., ' the lop- »205 hor- iich gle- ting six the Eal 'es on Ise ial ed rid 2°7 20051 RENTAL PROBLEMS IN UNIVERSITY TOWNS 531 Although the privacy and amenity policy does not affect student rental houses having fewer than seven occupants, it nonetheless prevents an over- concentra- tion of HMOs and purpose -built student accommodations in residential neighborhoods. Thus, the OLP2 provides two new policies— Housing Policies HS. 12 and HS.26 —that, in conjunction with the OLP, should protect Oxford against the development of HMOs and student accommodations that threaten the stability of residential neighborhoods in Oxford. In addition to the new policies, the OLP2 modifies the OLP policies regarding purpose -built student accommodations and HMOs. Policy HS.18, for example, states that the Council must not grant planning permission to private developers to build purpose -built accommodations for full -time Oxford students unless the developers promise to provide appropriate management controls and that the development will not have "an unacceptable impact on the amenities of local residents. "208 In the case of university proposals for student accommodations, Policy HS. 17 provides that the Council should grant permission for such proposals if they are built exclusively for students and located on suitable sites.209 Therefore, without denying future development of needed student accommodations, these policies enable the Council to effectively control where development of student accommodations occurs. Moreover, the policies authorize the Council to require on -site supervision for student accommodations, which can be effective in protecting residential neighborhoods from the noise, parking, and litter, and other quality -of -life problems associated with student accommodations. The most significant modifications in the Second Draft, however, are its policies disfavoring and, in some cases, prohibiting planning permission for HMOs. Policy HS. 19 provides that the Council may not consider planning permission for development of HMOs unless the HMOs are designed for and restricted to persons with special housing needs such as the elderly and the disabled.210 In addition, Policy HS.19 prohibits planning permission for the change of use of any building to a HMO in the HMO Registration Areas.2' For locations outside the HMO Registration Area, the Council may grant planning permission only if the proposal: 208 Id. § 7, HS. 18. 209 Id. § 7, HS. 17. 210 Id. § 7, HS. 19. 211 Id. i i ill „i i J-33:497 is ed draft I in 2(66;. planiiing i Oxfbrd, spep4c, Ad e'. OaO size of LeWiand' mg:.t.ha.t ad Q1.1 ighbor. of , six les el,,- 08 of use ential Lmsed and as 207 &g.). 20051 1 ..,RC-NTAL PROBLEMS IN UNivERsrry TOWNS 531 Al Qiou gh the privacy 2,zid amenity, policy does not affect student . rental houses I iaring fewer than seven occupants, it nonetheless prevents an ove-concentra- r don of HMOs and purpose-built student accommodations in. residential ncie,borhoods. 'I bus, the OLP2 provides two new policies—Housing Policies H5.12 1 and HS.26--that, in c-.onjunction with the OLP, should protect Oxford against dhe devel ' opment of 14MOs and student accommodations that threaten the- --tability of residential n6ighbolkhoods in Oxford. in addition 'to the i . i , ew policies, the OLP2 modifies the OLP policies regarding purpese-bu14,stvideiat accommodations and HMOs. Policy HS.18, for example, states that the Council must not grant planning permission to urs Lo develop -build purpose-built accommodations for full-time Oxford studeuts uiite,,,& the develop ,)Cs promise to provid6 appropriate management e ill 4n _oqtrols and-that the developm nt w not have ". unacceptable impact on tht amenities, of I local resideiits."08. In the case of university proposals for sfudett acconiffiodatipns,Polk y FIS-. 17 provides that the Council should grant pc-rr:ussi.oi_, Ibr such prop(.,,,als if they are built exclusively for students and iocated on suitable sites.' Therefore, without denying future development of needed stn C111.4-tions, these policies enable the Council to qffectivel e development of student accommodations occurs. Moreover, ori ze the Council to require on-site supervision for st"Ident ac. us, ,vhich can be effective in protecting residential noise, parking, and litter, and other quality-of=life d4f h student accommodations. capi modifications in the Second Draf t, however, are its ,vvaaa g and, in sume cases, prohibiting ' planning permission for -HS.A 9 yovides that the Council may not consider planning dovelop.nev-1- of UYjLOs unless the HMOs are designed for and MS with housing needs such as the elderly and the IeRSA _iiqQL Policy HS. 19 prohibits planning permission for the Z%AT to a HMO in the HMO Registration Areas. "' g a of als For c irie the .LIMO Registration Area, the Council may grant pi pe :billy if the proposal: AL § 7; : MN 'M 171- "-d. § 7, ..19. 211 Id.. r -4 CITY OF IOWA CITY �P8 11 74k MEMORANDUM Date: June 14, 2011 To: City Council From: Thomas M. Markus, City Mana S1. )40.4 Re: Strategic Planning /Goal Setting The attached survey report prepared by the Thomas Group is the first step of our planned strategic planning effort. The survey serves as a method to gain stakeholder input into the strategic planning process. The survey included a statistically valid sample of registered voters in Iowa City's 25 precincts and a survey of fifty businesses located in Iowa City. The next phase of the strategic planning process includes focus group sessions with City staff and the City Council. The outcomes of the survey and the focus group sessions will be compiled and distilled into a strategic plan for City Council review. I believe the report speaks for itself. It is expected that the Thomas Group will be invited to a future strategic planning session to be conducted by Jeff Schott, Institute of Public Affairs at the University of Iowa. At that meeting, a summary of the survey will be made and a question and answer session can be included. Any specific comments about the survey should be directed to: Thomas W. Pickering of the Thomas Group, tom .pickering @thethomasgroup.com. Iowa City Survey Report June 11, 2011 The Thomas Group Iowa City Survey June 2011 Executive Summary The Thomas Group entered into a contract with the City of Iowa City to perform a surrey of residents and businesses regarding city services and community priori ties. The results of the surveys will be analyzed by the city and used as input to the strategic plan being developed. Results may also be used as benchmarks of levels of customer satisfaction with speck city services. A citizen survey was prepared with City staff participation and approved by the City. It was conducted by telephone for a statistically valid sample of registered voters in Iowa Chy(s 25 precincts. Names of registered voters with land line or cellphone numbers were provided by the Johnson County Elections Office. Fifty businesses were selected from current information provided by the Iowa City Chamber of Commerce and US DE%Yellow Pages. Participating businesses represented finance, social services, retail, building trades, manufacturing, legal, medical, and food service. Survey respondents were owners or managers of the businesses and ranged from sole proprietorships to offices of national organizations. Survey data was recorded by gender, home ownership, age, and years of residence or in business. Detailed data can be found in the appendix. University students area significant portion of the population. In order to identify their interests and experience with city services, their opinions are compared to other ages which represent rest of the population. Citizens who contacted the city in the past 12 months reported the highest levels of service satisfaction with garbage removal, housing assistance, local bus service, the public library, and water and sewerservices. Business respondents ranked parking, the public library, and street repairs as the highest for customer service satisfaction. Citizens ranked fire protection, garbage and recycling, police protection, the public library, snow removal, and water and sewer as the services with the highest importance. Businesses identified fire protection, police protection, economic development, snow removal, street repairs, and water and sewer as the services with the highest importance. Citizens and businesses expressed the highest level of support for increasingthe number of downtown retail businesses. Citizens and business respondents' opinions indicate they feel safe in their neighborhoods or business locations. Approximately 36% of business and citizen respondents indicated they do notfeel safe in downtown Iowa City during night time hours. Citizens ranked Economic Development and Public Safety as the highest priority issues for Iowa City. Businesses ranked Economic Development, Public Safety, and City Government as the most important business issues for Iowa City to address. Participants of both surveys offered positive suggestions. Many expressed their gratitude for having the opportunity to participate in the survey. Group Page Iowa City Survey June 2011 Table of Contents Background..................................................................................................................... ..............................4 SurveyMethodology ...................................................................................................... ..............................4 BusinessSurvey ........................................................................................................... ..............................4 CitizenSurvey .............................................................................................................. ..............................4 CitizenSurvey Findings ................................................................................................... ..............................5 Contactwith the C ity ............................................................... ............................... s Primary Contact Method.... Service Assessments........... Overall Service Satisfaction Service Importance by Pred Overall Service Importance Support for Projects ..........., Overall Support for Projects Priorities Yearsof Residence ...................................................................................................... .............................26 HomeOwnership ........................................................................................................ .............................27 AgeRange ................................................................................................................... .............................27 Business Survey Findings ............................................................................................... .............................28 Contactwith the City ................................................................................................. ................._...........28 PrimaryContact Method ............................................................................................ .............................28 ServiceAssessments ........... _ ..................................................................................... ..............._.............29 ServiceImportance ..................................................................................................... .............................30 Supportfor Projects ................................................................................................... .............................31 Priorities Years Business in Iowa City ......................................................................................... .............................33 Own /Lease or Rent Business Property ....................................................................... .............................34 AgeRange .................... _ .......................................................................................................................... 34 Ohservations.................................................................................................................. .............................35 CitizenSurvey ............................................................................................................. .............................35 BusinessSurvey .......................................................................................................... .............................36 Appendix........................................................................................................................ .............................37 IowaCity Precinct Map.............................. _ ............................................................................................ 37 CitizenSurvey Form .................................................................................................... .............................38 BusinessSurvey Form ................... .............................................................................................. _ ........... 39 CitizenSurvey Data ..................................................................................................... .............................40 BusinessSurvey Data .................................................................................................. .............................41 The Thomas Group Page 3 Iowa Background June 2011 The City of Iowa City issued a Request for Proposal to identify and articulate a shared vision and set of values and design a strategic plan to guide the Council and the City staff in their work over the next two to four years. The proposal included three parts: 1. Execution of a survey of residents and businesses regarding City services and community priorities. 2. Facilitation of focus group work sessions with City staff and the City Council. 3. Compilation and distillation of the outcomes of these sessions into a strategic plan for City Council approval. The Thomas Group, an Iowa City based public opinion and research firm, was selected to conduct telephone surveys to collect information to be used in parts two and three. Survey Methodology The business survey gathered data from 50 randomly sampled Iowa City businesses. A similartelephone survey was prepared for residents and conducted to achieve a sampling of registered voter opinions with a +/- 5% level accuracy. Business Survey The 50 survey participants represent Iowa City businesses ranging from sole proprietorships to local offices of large corporations, and include for - profit and non -profit organizations. The businesses represent finance, medical, building trades, legal, transportation, retail, manufacturing, and social services. Those who participated were either owners or managers of their businesses. Business respondents were asked to reply to the questions from a business perspective. Respondents were randomly selected from current information provided by the Iowa City Chamber of Commerce and US OEX Yellow Pages. This selection was identified as the best combination of sources because there is not a single source for all Iowa City businesses. Businesses were contacted between the hours of 8:30 am and 4:00 pm, Monday through Friday. Citizen Survey Registered voters are considered an excellent source of public opinion for local government Imes. The current records of the Johnson County Elections Office revealed there were 29,093 registered voters with a telephone number (land line or cell), within the city's 25 precincts. Atotal of 380 registered voters were needed to achieve an accuracy of +1- 5 %. Precincts vary in number of registered voters. The number of respondents needed from each precinct was determined by relative percentage of the 29,093 total. A map of Iowa City s 25 precincts, prepared by the Johnson County Elections Office, is included in the Appendix. Calls were made between the hours of 10:00 am and 8:30 pm, Monday through Friday, and on Saturday fmm 9:00 am to noon. Opinions were recorded by precinct. The Thomas Group Page 4 Iowa City Survey June 2011 Citizen Survey Findings The University of Iowa student population represents a significant segment of the community. Many students are registered voters concerned about various issues. To better understand the opinions of this group we prepared an age group analysis and identified those in the 18-24 age range to be representative of university students. Data is presented for the 18 -24 age range and all other Iowa City residents where there are significant differences in surveyfindings. Contact with the City 14 12 I to Contacted city in past 12 months I1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 IS 19 20 2122 23 24 2.5 Primary Contact Method Primary Contact Method The Thomas Group Page 5 Iowa City Survey June 2011 Service Assessments Service satisfaction ratings were provided by respondents who said they had contacted the city in the past 12 months. w.__Drt Animal Services 0 %a% • Very Satisfied • Satisfied • Unsatisfied • Very Unsatisfied • No Opinion • Very Satisfied • Satisfied • Unsatisfied • Very Unsatisfied • No Opinion Building & Housing Inspection 4% 0% ■ Very Satisfied ■Satisfied • Unsatisfied • Very Unsatisfied • No Opinion The Thomas Group Page 6 Iowa City Survey June 2011 Fire Department 5% 0% 0% 0% Garbage Removal 0% 096 0% ■ Very Satisfied ■Satisfied • Unsatisfied • Very Unsatisfied • No Opinion ■ Very Satisfied ■Satisfied ■ Unsatisfied • Very Unsatisfied • No Opinion Housing Assistance Programs ■ Very Satisfied ■Satisfied ■ Unsatisfied ■ Very Unsatisfied ■ No Opinion The Thomas Group Page 7 Iowa City Survey June 2011 0% Leaf Removal 5% S%0% Local RtJS SpfVi[p Panting 0%5% ■ Very Satisfied ■Satisfied ■ Unsatisfied ■Very Unsatisfied ■ No Opinion ■ Very Satisfied ■ Satisfied ■ Unsatisfied ■ Very Unsatisfied ■ No Opinion ■ Very Satisfied ■ Satisfied ■ Unsatisfied ■ Very Unsatisfied ■ No Opinion Page 8 Iowa Parks and Recreation Planning & Zoning s% o% Police Department 2% • Very Satisfied • Satisfied • Unsatisfied • Very Unsatisfied • No Opinion • Very Satisfied • Satisfied • Unsatisfied • Very Unsatisfied • Very Satisfied • Satisfied • Unsatisfied • Very Unsatisfied • No Opinion June 2011 The Thomas Group Page 9 Iowa o% Public Library 0% 0% ' — - ` - - Ienter • Very Satisfied • Satisfied • Unsatisfied • Very Unsatisfied ■ No Opinion ■ Very Satisfied ■Satisfied ■ Unsatisfied ■ Very Unsatisfied ■ No Opinion Snow Removal li 6%3% ■ Very Satisfied ■ Satisfied ■ Unsatisfied ■Very Unsatisfied ■ No Opinion June 2011 The Thomas Group Page 10 Iowa City Survey June 2011 Street Repairs • Very Satisfied • Satisfied ■ Unsatisfied • Very Unsatisfied • No Opinion "'- "- er Services • Very Satisfied • Satisfied ■ Unsatisfied • Very Unsatisfied • No Opinion The Thomas Group Page 11 Iowa City Survey June 2011 Overall Service Satisfaction Overall citizen satisfaction with city services for all precincts is shown in the following graph. Numeric values correspond to survey responses as follows: 5 — Very Satisfied 4— Satisfied 3— Unsatisfied 2 —Very Unsatisfied 1— No Opinion i Overall Satisfaction All Other Age Groups 4. 4.7 4.6 III 50 . 4 2 4.1 4.2 0.1 4.5 Building 8, housing Inspections 4.0 80% Snow Removal 3.5 77% 63% Planning and Inning 80% 57% 3.0 25 Parking 43% 67% 53% 2.0 15 lA 0.5 0.0 Ror'�3�e's \ot. ac`' �a ,�, ale cjO ,ce hoc 64 c�A o`' t4 caaa af>� �F' .t6 F Z PeF y C Qy1'o `uV°F a(F' �a�a �cYPs �a� ��J acD�a caa0e ``a�yQa Qap` Seas soya Sdel, ylaaa P (7a �o�°� 2� Qua Qa ya City services providing a 100% level of customer service satisfaction were identified by combining the Very Satisfied and Satisfied responses. These service areas are: • Garbage Removal • Housing Assistance • Local Bus Service • Public Library • Water /Sewer Services Five city services had less than a 90% level of customer satisfaction. The data displayed represents the ratings provided by the 18 -24 year old age range and all other Iowa City residents. The Thomas Group Page 12 18- 24AgeGroup All Other Age Groups I Combined Average Street Repairs 75% 79% 78% Building 8, housing Inspections 89% 75% 80% Snow Removal 59% 77% 63% Planning and Inning 80% 57% 63% Parking 43% 67% 53% The Thomas Group Page 12 Iowa City Survey June 2011 Service Importance by Precinct Numeric values in the following charts correspond to survey responses as follows: 5 — Very Important 4— Important 3— Somewhat Important 2 — Not Important/Not Needed 1— No Opinion Affordable Housing 5.0 4.0 I 3.0 2.0 1.0 0.0 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 Airport 3s 3 2.5 2 1.5 1 0.5 0 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 The Thomas Group Page 13 Iowa City Survey June 2011 Animal Services 5 4 3 2 1 — 0 T 1 2 3 4 5 6 7 8 9 30 11 12 13 14 15 16 17 18 19 20 2122 23 24 25 Building & Housing Inspection 45 .4 4 35 3 25 — �1 T 2 1.5 1 0.5 u 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 Fire Protection 6 .4 4 3 2 �1 T o . 1 2 3 4 5 6 7 8 9 101112 13141516171819202122232425 The Thomas Group Page 14 Iowa City Survey June 2011 Garbage & Recycling I5 � I 4 3 2 3 J. I 0 1 2 3 4 5 6 7 8 9 10 1112 13 1415 16 1718 19 20 2122 23 24 25 Housing Assistance Programs 45 -- 4 3.5 3 2.5 2 15 1 05 0 , 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 28 29 20 2122 23 24 25 Leaf Removal j 4 j3 -- 2 1 O 1 2 3 4 5 6 7 9 9 30 11 12 13 1415 16 17 18 19 20 2122 23 24 25 The Thomas Group Page 15 Iowa City Survey June 2011 Local bus transportation 5 4 — 3 3 2 1 0 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 Parking 5 4 3 2 I1 !0 1 1 2 3 4 5 6 7 8 9 10 12 12 13 14 15 16 17 18 19 21) 2122 23 24 25 Parks and Recreation s 4 3 2 1 0 1 2 3 4 5 6 7 8 9 10111213141516171819202172232425 The Thomas Group Page 16 Iowa City Survey June 2011 Planning & Zoning I5 4 - — 3 2 3 1 0 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 19 19 20 2122 23 24 25 Police Protection i6 - — 5 4 3 2 1 0 1 2 3 4 5 6 7 8 9 10111213141516171819202122232425 Public Library I 6 IS - — 4 3 2 1 O 1 2 3 4 5 6 7 8 9 10111213141516171919202122232425 The Thomas Group Page 17 Iowa City Survey June 2011 5 4 Economic Development ' 1 2 3 4 5 6 7 89 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 Senior Center 4.5 4 3.5 3 2.5 2 i 0 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 21 22 23 24 25 15 1 OS 0 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 Snow Removal 5 4 3 2 i 0 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 21 22 23 24 25 The Thomas Group Page 18 Iowa City Survey June 2011 Social Services Support s a 3 r_ '�^ 2 — 2 1 0 1 2 3 4 5 6 7 8 9101112131415161 71819202122232425 Street Repairs 5 5 4 3 3 — 2 1 o 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 Water /Sewer Services 5 a 3 — 2 1 0 + 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 25 The Thomas Group Page 19 Iowa City Survey June 2011 Overall Service Importance Overall service importance for all precincts is shown in the following graph. Numeric values correspond to survey responses as follows: 5 -Very Important 4- Important 3- Somewhat Important 2- Not Important/Not Needed 1- No Opinion Overall Importance 5.00 4.50 4.00 i 3.50 3.00 2.50 2.00 1.50 1.00 U -50 0.00 A p- �d' roc `o° 4`c9, o� oaa \,ors � 01 �c0' oa ck °o` cos oj° p ice ,lea cs Qsoa. P° \Q .4" Q'� �.o� Q' ec}¢� 4,�'°�co`�c- 30ydest'rP�9`f' ocQ'6? 4 o�y4+J�ob �0 `FSgTPC`cF�'o�vice Q�,ODe� e,eo 3 S°� Sac° 11a ec Qom° a °0 6 00 The Thomas Group Page Iowa June 2011 Following are the combined Very Important and Important responses for city services for the 18 -24 Age Group, all other Age Groups, and the combined average for both groups. Recruiting/developing new business /economic development The following city services had the highest percentage of responses for Not Important/Not Needed: 18 -24 Age Group All Other Age Groups Combined Average Affordable Housing 80% 61% 66% Airport 18% 24% 22% Animal Services 45% 58% 54% Building& Housing Inspection 63% 70% 68% Fire Protection 79% 95% 91% Garbage &Rerycling 73% 86% 82% Housing Assistance Programs 52% 47% 49% Leaf Removal 23% 37% 33% Local Bus Service 79% 82% 81% Parks & Recreation 77% 75% 75% Parking 80% 58% 64% Planning & Zoning 42% 67% 60% Police Protection 69% 94% 87% Public library 72% 86% 82% Economic Development- 77% 68% 70% Senior Center 52% 71% 66% Snow Removal 76% 88% 84% Social Services Support 53% 62% 59% Street Repairs 67% 84% 79% Water /Sewer Services 74% 91% 86% Recruiting/developing new business /economic development The following city services had the highest percentage of responses for Not Important/Not Needed: The Thomas Group Page 21 18 -24 Age Group AIIOtherAge Groups Total Airport 37% 38% 38% Leaf Removal 41% 21% 27% Housing Assistance Programs 14% 18% 17% Affordable Housing 6% 13% 11% The Thomas Group Page 21 Iowa City Survey June 2011 Support for Projects Overall service importance by precinct is shown in the following graph. Numeric values correspond to survey responses as follows: 5 -Very Supportive 4- Supportive 3- Somewhat Supportive 2 -Not Supportive 1- No Opinion Chicago /Iowa City Passenger Rail Service -- 6 1 4 2 - 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2122 23 24 25 Increasing Number of Downtown Retail Businesses s -- 4 3 2 1 0 1 2 3 4 5 6 7 8 9 30 11 12 13 14 15 16 17 18 19 20 2122 23 24 25 Increasing Owner Occupied Housing in Downtown Iowa City 4 3 -- 2 1 0 1 2 3 4 5 6 7 8 9 10111213141516171819202122232425 The Thomas Group Page 22 Iowa June 2011 Overall Support for Projects Overall project support for all precincts is shown in the following graph. Numeric values correspond to survey responses as follows: 5 —Very Supportive 4— Supportive 3 — Somewhat Supportive 2 — Not Supportive 1— No Opinion Overall Support for Projects 4.00 3.50 All Other Age Groups 3.00 Providing Chiugo /Iowa City 2.50 46% 2.00 passenger rail service 150 1.00 Increasingthe number of downtown 0.50 57% 0.130 Chiugo /Iowa City Passenger Rail Increasing Number of Downtown Increasing Owner Occupied Service Retail Businesses Housing in Downtown Iowa City Following are the combined Very Supportive and Supportive responses for city projects for the 18 -24Age Group, all other Age Groups, and the combined average for both groups. The Thomas Group Page 23 18 -24 Age Group All Other Age Groups Combined Average Providing Chiugo /Iowa City 53% 46% 48% passenger rail service Increasingthe number of downtown 57% 57% 57% retail businesses Increasing availability of owner 53% 25% 33% occupied housing downtown The Thomas Group Page 23 Iowa City Survey June 2011 Safety Overall agreement with statements about safety by precinct is shown in the following graph. Numericvalues correspond to survey responses as follows: 5 —Agree Strongly 4 —Agree 3 — Disagree 2— Disagree Strongly 1— No Opinion I feel safe in my neighborhood IS - 4.5 4 35 � 1 2 3 4 5 6 7 8 9 10111213141516171819202122232425 I feel safe in downtown Iowa City during daylight hours 4 2 — 0 1 234567 B 9101312 13141516171619202122232425 I feel safe in downtown Iowa City during night time hours 5 a-- — -- — 3 2 1 a 1 23456 7 8 91011 1213141516171819202122232425 The Thomas Group Page 24 Iowa City Survey June 2011 Overall Opinions of Safety Overall agreement with safety statements for all precincts is shown in the following graph. Numeric values correspond to survey responses as follows: 5 -Agree Strongly 4 -Agree 3 - Disagree 2- Disagree Strongly 1- No Opinion Overall Safety 5.00 All Other Age Groups 4.50 4.00 3.50 I feel safe in my neighborhood 3.00 95% 2.50 I feel safe in downtown Iowa City during daylight hours 2.00 92% 1.50 I feel safe in downtown Iowa City during nighttime hours 1.00 45% 0.50 0.00 Neighborhood Downtown Daylight Downtown Night Following are the combined Agree Strongly and Agree responses for safety for the 18 -24 Age Group, all other Age Groups, and the combined average for both groups. The Thomas Group Page 25 18 -24 Age Group All Other Age Groups Combined Average I feel safe in my neighborhood 96% 95% 96% I feel safe in downtown Iowa City during daylight hours 100% 92% 94% I feel safe in downtown Iowa City during nighttime hours 84% 45% 56% The Thomas Group Page 25 Iowa City Survey June 2011 Priorities Respondents identified the following top five priorities: 1. Economic Development 26% 2. Public Safety 18% 3. Affordable Housing 7% 4. Student Issues 5% S. Balanced Budget 4% Gender Gender <1% Years of Residence ■Female ■Male ■ Unknown How many years have you lived in Iowa City? (All Precincts) ■ <I ■1 -S ■6 -30 ■11 -20 ■>20 ■ Prefer not to respond The Thomas Group Page 26 Iowa City Survey June 2011 Home Are you a homeowner? ■ yes ■ No Age Kange Age Range (All Precincts) i ■1g -24 ■25 -35 ■36 -49 ■50 -64 ■ NS I The Thomas Group Page 27 Iowa City Survey June 2011 Business Survey Findings Contact with the City Contacted city in past 12 months Primary Contact Method ■ yes ■No ■ Prefer not to respond Primary Contact Method ■Telephone • Gty's web site • In person /face-to -face ■ Written • Other • Prefer not to respond The Thomas Group Page 28 June 2011 Iowa City Survey Service Assessments Overall business satisfaction with city services is shown in the following graph for businesses that had contact with the city in the past 12 months. Numeric values correspond to survey responses as follows: 6.0 5.0 4.0 3.0 2.0 to 0.0 fi `c0. e0. wee J� eFo� e• tbQ`` Qtr Pelee` Qe� gy10e Qyh qt 0� Fite ' C�ec 40 5 —Very Satisfied 4— Satisfied 3— Unsatisfied 2 —Very Unsatisfied 1 —No Opinion Overall SatisFaction Page 29 The Thomas Group Iowa city Survey June 2011 Service Importance Overall service importance for businesses is shown in the following graph. Numeric values correspond to survey responses as follows: 5 -Very Important 4- Important 3 - Somewhat Important 2 -Not Important/Not Needed 1- No Opinion S.Oo 4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 0.50 0.00 Overall Importance 'o% ��e o� yes �aq ``oo c� `oc jai eoa. c`ea d es `as lea s�" o�e ecru vie eF �P' C"°a cae° oQ� a \� aae\o 'fie\ �' e a 6p �oo ease Te � a a° J�\`e a °e\ c`o od e aee` etie Pao Po eqy Pa a eqe oJSC v x c "\A ooc a `eL `'° 50 4 S1 RP Leo The Thomas Group Page 30 Iowa City Survey June 2011 Support for Projects Safety Overall Safety 5.00 Overall Support i 4.50 4.00 - I 4.00 - 2.50 2.00 3.50 150 3.00 1.00 0.50 250 0.00 _- Neighborhood Downtown Daylight Downtown Night 2.00 1.50 1.00 0.50 0.00 Chicago /Iowa City Passenger Rail Increasing Numberof Downtown Increasing Owner Occupied 1 Service Retail Businesses Housing in Downtown Iowa City 1 Safety Overall Safety 5.00 4.50 4.00 3.50 3.00 2.50 2.00 150 1.00 0.50 0.00 _- Neighborhood Downtown Daylight Downtown Night The Thomas Group Page 31 Iowa City Survey June 2011 Priorities Business respondents identified the following priorities, grouped by subject: 1. Safety • Police and fire protection • Bridge improvement • Street repairs • Clean up the east side and southeast side of Iowa City 2. Economic Development Including Downtown • Improve downtown retail and offices • Develop more business areas— proactive like Coralville • Attract affordable and retail restaurants downtown • Attract new businesses to Iowa City • Increasing downtown businesses inducing retail services • Money saving initiatives like transportation and economic development • Nogrowth available in the city • Attract new businesses throughout the city — not just downtown • Increase economic development to assist in jobs creation • Having a viable downtown with appropriate business mix 3. City Services • Improve the street • Finishing Oakdale Blvd • Planning and Zoning opinions need to be more consistent • Snow removal in a timely manner • Maintain services at present level 4. City Government • City government needs to be more pro -business • A common sense approach to government • Stop spoiling downtown Iowa City with bars —clean it up • Dealing with flood issues to eliminate the problems caused by flooding • Government needs to be streamlined with fewer employees to maxi mize productivity and control costs • Explore outsourcing services to reduce expenses- private sector should handle garbage, snow, leaf removal • Focus on reorganizing downtown district for improve safety • Reduce bureaucracy in city government _ • Getting the budget together— control ling expenses The Thomas Group Page 32 Iowa City Survey June 2011 5. Other • Lower rents in and around downtown • Program to assist small business owners — writing business plans, grant proposals • Taxation on housing needs changing • Reevaluate low income programs regarding supplying services; those who've lived here a long time and have jobs can't afford to pay for private services • Programs for elderly who have worked their whole Iide in Iowa cty, without support or benefits workers have today • Insuring seniors have a fife in Iowa City • Do not offer housing assistance to low income people who create problems for the city and our school district Gender Gender Years Business in Iowa City Years Business in Iowa Gty pi? • Female • Male ■ <1 ■1 -6 ■6 -10 ■I1 -20 ■ >20 The Thomas Group Page 33 Iowa City Survey June 2011 Own /Lease or Rent Business Property Own /Lease or Rent Business Property Age Range Age Range 0 • Own/Lease • Rent ■18 -24 ■25 -35 ■36 -49 ■50 -64 ■ N5 The Thomas Group Page 34 Iowa City Survey June 2011 Observations Citizen Survey The following observations are based on comments made by respondents to the interviewer. • There is concern about the crime rate on the Southeast side, also the number of homes built that are Habitat homes or otherwise labeled as affordable housing. The common view seemed to be that the city is encouraging people, pdmarilyfrom Chicago, to move to Iowa City and that the people who then relocate do not have jobs and drain the city of services. • There are mixed feelings about the amount of police protection. The students seemed to feel that the police must have better things to do than "over - patrol" them. Several residents also said that they felt the police spent too much time focusing on the students and not enough time in the neighborhoods. A few residents who had called the police, mostly for excessive noise in the neighborhood, felt they had been treated too casually by the police and a few said the policeman who showed up was rude or did nothing about their complaint. There were a number of comments about the police. • Spending too much time patrolling parking spaces, usually Coupled with the remark that parking fines are a money -maker for the city so that's why they spend so much time writing tickets. • Both residents and students said that the "21 Rule" had forced the students into having house parties instead of drinking in the bars and students and residents alike thought that was probably more dangerous than being in the bars because there is no supervision at the house parties and the neighbors then had to put up with the traffic and noise from the parties. • Many people Commented on the fact that they thought it was too late for downtown Iowa City to be revitalized and that Coralville has already captured that market. Other related comments were that the city is not friendly and /or helpful to small business owners who do want to be downtown. • Several wanted the city to offer some incentives for small businesses to locate downtown and commented that the city taxes on small businesses are too high. • Many of the people who agreed to the safety downtown said they did not feel completely safe. They think something needs to be done that will change their minds. • Several people complained that snow removal was less effective than it used to be and that the people who plow the streets plow in the driveways, making is necessary for the people to shovel themselves out and several said that leaf removal ended before the leaves stopped falling. • There were several people who complained about the city planner. A few people felt very strongly that the city /city planner shows too much favoritism for developers. A few said they have been entirely ignored by the city planner when asking for assistance. • People expressed their appreciation for being able to participate in the survey including a former member of the City Council who said the survey was a good idea. • Comments also included a better working relationship between the city and the university and another suggested the university take over all the downtown property. • There was concem expressed about the amount of their property taxes that they say must be based on the loss of revenue from tax exempt organizations. • People had praise for the Public Library and all the programs they have— especially those for children. • Elevating Dubuque Street and the First Avenue crossing were also mentioned. Traffic flow across the city doesn't satisfy some people. • People freely admitted their Concerns and some spent up to 25 minutes talking about the city. • One person when called asked how much time it would take to Complete the survey "About 3 minutes" wastheresponse. When we reached the final question he said, "We've been doing this for 23 minutes and I haven't minded a bit" • Many people said they love the city and have lived here for many years. They understand that it will always be a city whose heart is The University of Iowa. But the residents do not want to be in second place to the students and want more attention focused on them and less on the students, most of whom are here only temporarily. The Thomas Group Page 35 Iowa City Survey June 2011 Business Survey Business owners and managers were willing to participate and welcomed the opportunity to voice their opinions which they did openly based on their opinions and experiences. They all seemed to want to help the city with their suggested priodties. Some had more than one priority, so all were recorded. A few had no priority recommendations for the city. Comments from business respondents are included in Priorities. The Thomas Group Iowa City Survey June 2011 Appendix Iowa City Precinct Map The Thomas Group Page 37 Iowa Citizen Survey Form The Thomas Group June 2011 Iowa Oty Registered Voter Survey PCT: 1. Have you contacted the city in the past 12 months about any of their services? Yes ask weaion 2 No slti m 3 Prefer not to 2. what was the primary method of communication you used to contact the city? T OWs web site 1 rn hNare 1 written other Prefer notro 3. Have you had any interaction with the city in the past 12 ffmft7 Yes ask uestlon4 NOfSldDW0UEStlGnQ I Prefer natm 4. Based on your personal experience with the city's customer service In the past 12 months, ploase rate your customer service experience for each area. 5. The city is seekirhg your assistance in developing nehd years budget The city operates with limited revenue and must pdorftLe ft resources. Please indicate your opinion of the priority for each of the following services. The Thomas Group - - - - -- _ - - - - -- KOM MM= 5. The city is seekirhg your assistance in developing nehd years budget The city operates with limited revenue and must pdorftLe ft resources. Please indicate your opinion of the priority for each of the following services. The Thomas Group 6. Please Indicate your level of support for each of the following projects. Z tease indicate your level of agreement with each of the following statements: very Somewhat Not Prefer not to nee Su Su 5 No nion respond Pr Orka a Gty oassencer rail service service Increasing the number of downtown retail businesses Increasing the availability of owner occupied housing In downtown Iowa City Z tease indicate your level of agreement with each of the following statements: 10_ In your opinion what should be the city's highest priority In the not two years? 11. Gender: _ Female Male _ Refer not to respond /unknown 12. How many years have you lived in Iowa W. 13. Are you a homeowner? _ Yes No Prefer not to respond 14. What is your age range? The Thongs Group i3saignee Prefernatro nee Oree Dia nee 5 No nion 1 feel afe in my neighborhood. 10_ In your opinion what should be the city's highest priority In the not two years? 11. Gender: _ Female Male _ Refer not to respond /unknown 12. How many years have you lived in Iowa W. 13. Are you a homeowner? _ Yes No Prefer not to respond 14. What is your age range? The Thongs Group Divgree Prefa not 0o me 5 me 5 No O inion I feel safe in downtown Iowa Gty during daylight hours. 10_ In your opinion what should be the city's highest priority In the not two years? 11. Gender: _ Female Male _ Refer not to respond /unknown 12. How many years have you lived in Iowa W. 13. Are you a homeowner? _ Yes No Prefer not to respond 14. What is your age range? The Thongs Group Disagree Prerespond No 'non [feel safe In downtown Iowa Qty during night time hours . 10_ In your opinion what should be the city's highest priority In the not two years? 11. Gender: _ Female Male _ Refer not to respond /unknown 12. How many years have you lived in Iowa W. 13. Are you a homeowner? _ Yes No Prefer not to respond 14. What is your age range? The Thongs Group Iowa City Survey June 2011 Business Survey Form The Thomas Group Page 39 Iowa City Business Survey 1. Have you contacted the city in the past 12 months about any of their services? PCT: 2. What was the primary method of communication you used to contact the city? Talanhona Citv's web site In person /face -to -face Written Other Prefer not to 3. Have you had any interaction with the city in the past 12 months? Yes (ask question 4) 1 No (skip to question 5) 1 Prefer not to respond 4. Based on your personal experience with the city's customer service in the past 12 months, please rate your customer service experience for each area. 5. The city is seeking your assistance in developing next year's budget. The city operates with limited revenue and must prioritize its resources. Please indicate your opinion of the priority for each of the following services. Very Satisfied Satisfied Unsatisfied Very Unsatisfied No Opinion Prefer not to respond Airport Animal Services Building & Housing Inspection Fire Department Garbage Removal Housing Assistance Programs Leaf Removal Local Bus Service Parks and Recreation Parkin Planning & Zoning Police Department Public Library Senior Center Snow Removal Street Repairs Water Sewer Services 5. The city is seeking your assistance in developing next year's budget. The city operates with limited revenue and must prioritize its resources. Please indicate your opinion of the priority for each of the following services. The Thomas Group Very Important Important Somewhat Important Not Important /Not Needed No Opinion Prefer not to respond Affordable Housing Airport Animal Services Building & Housing Inspection Fire Protection Garbage & Recycling Housing Assistance Programs Leaf Removal Local bus transportation Parkin Parks and Recreation Planning & Zoning Police Protection Public Library Recruiting /developing new business /economic development Senior Center Snow Removal Social Services Support Street Repairs Water Sewer Services The Thomas Group 6. Please indicate your level of support for each of the following projects. 7. 91 Please indicate your level of agreement with each of the following statements: Very Somewhat Not Prefer not to Supportive Supportive Su ortive Su ortive No Opinion respond Providing Chicago /Iowa City rail service -passenger Increasing the number of downtown retail businesses Increasing the availability of owner occupied housing in downtown Iowa City Please indicate your level of agreement with each of the following statements: 10. In your opinion what should be the city's highest priority in the next two years? 11. Gender: Female Male Prefer not to respond /unknown 12. How many years has your business been in Iowa City? <1 1 1-5 , 1 6-10 1 11-20 1 >20 1 Years in Iowa City 1 1 13. Do you own /lease or rent your business building? Own /Lease Rent _ Prefer not to respond 14. What is your age range? -24 1 25 -35 1 36 -49 1 50 -64 The Thomas Group Prefer not to Prefer not to Disagree Prefer not to Agree Stron ly Agree Disagree Strongly No Opinion respond I feel safe in my business location. 10. In your opinion what should be the city's highest priority in the next two years? 11. Gender: Female Male Prefer not to respond /unknown 12. How many years has your business been in Iowa City? <1 1 1-5 , 1 6-10 1 11-20 1 >20 1 Years in Iowa City 1 1 13. Do you own /lease or rent your business building? Own /Lease Rent _ Prefer not to respond 14. What is your age range? -24 1 25 -35 1 36 -49 1 50 -64 The Thomas Group Prefer not to Prefer not to Disagree Prefer not to A ree Strongly Agree Disagree Strongly No Opinion respond I feel safe in downtown Iowa City during daylight hours. 10. In your opinion what should be the city's highest priority in the next two years? 11. Gender: Female Male Prefer not to respond /unknown 12. How many years has your business been in Iowa City? <1 1 1-5 , 1 6-10 1 11-20 1 >20 1 Years in Iowa City 1 1 13. Do you own /lease or rent your business building? Own /Lease Rent _ Prefer not to respond 14. What is your age range? -24 1 25 -35 1 36 -49 1 50 -64 The Thomas Group Prefer not to Prefer not to Disagree Prefer not to Agree Strongly Agree Disagree Strong) No Opinion res and I feel safe in downtown Iowa City during night time hours. 10. In your opinion what should be the city's highest priority in the next two years? 11. Gender: Female Male Prefer not to respond /unknown 12. How many years has your business been in Iowa City? <1 1 1-5 , 1 6-10 1 11-20 1 >20 1 Years in Iowa City 1 1 13. Do you own /lease or rent your business building? Own /Lease Rent _ Prefer not to respond 14. What is your age range? -24 1 25 -35 1 36 -49 1 50 -64 The Thomas Group Prefer not to Prefer not to Marian Karr From: Tom Markus Sent: Monday, June 20, 2011 8:16 AM To: Marian Karr; Kathryn Johansen Cc: John Yapp Subject: FW: United Way partner agency funding Attachments: FY12 Agency Funding Summary FINAL - approved 4- 11.xls; FY 13 14 RFP.pdf Please distribute attached info from United Way. It includes who they are funding, 20 20 Vision, and their application review process for funding of agencies. From: Christine Scheetz [mailto:cscheetz @unitedwayjc.org] Sent: Friday, June 17, 20116:36 PM To: Tom Markus Subject: United Way partner agency funding Hi Tom, Thanks for your time today. Attached is the FY12 United Way partner agency funding (July 1, 2011 -June 30, 2012). 1 am also attaching a draft of the joint funding application for FY13 and 14 funding. The latter has not yet been finalized and approved by Johnson County or the United Way Board, so we have some opportunities to discuss before that happens to determine how we might proceed (the dates included are flexible). We (United Way) did purchase software this year to make this an online application and reporting process. I have a note on my calendar for Monday evening, in case you decide you would like me to attend any portion of Council's work session. All best, Christine Christine L. Scheetz President and CEO United Way of Johnson County 1150 5th Street, Suite 290 Coralville, IA 52241 319 - 338 -7823 cscheetz @unitedwayic.org www.unitedway*c.org ' United Way,— , "Like" us on Facebook to connect with the LIVE UNITED movement! Find us on Faceu -0- ok •K z A z r� w z� W N F N W o L z ° u ■. d L r�r Q O Z O W � a� w � L F., a a a Q Q Q+ N w 0 w N w C O R 'O N C � O w � O u d a O w 6J A L O C O A N w U z w v Q a W z a ^Q Q A w E- z O O O O O O O O O O O O O O O O O O O O O O O O O O O O c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c 0 0 0 M O O D �t O O O M O O O O 00 0 0 0 0 0 O O \O 0 0 0 0 0 0 0 00 0 0 0 0 0 69 00 69 69 69 \O 69 69 O I� 69 6A O 69 C 69 00 69 69 69 6R b9 M O1 N 6R O O Gn CA 6R 69 6R 69 69 69 69 6R 6R 69 fH f!3 cq O O O O DD O O O O O M O O O O O O O O O O ID O O M O 0 0 0 0 0 0 = 00 0 0 0 0 0 7 0 0 0 0 0 0 M 0 O O O N O 0 0 O O O O vl O O ' M - N n OM ON 00 N OM 69 M bO9 N N N OM .-. .-- 69 69 69 69 69 69 69 6R 6S 69 69 f!] b4 69 6A 6R ff3 ff3 69 69 fA 69 69 69 O� 0 0�� 00 O O N O M O O� �n k O p^ p N O fV z - - d9 69 69 6A 69 6R 6A 6q y9 ffJ 69 O O O --� 0 0 d' 0 0 0 l� DD X 0 0 I'= M 1 O O O O O O M O- G� O O M O O O O O O d O O M O O �O 00 00 O O O [� �n oo D; r O, r N �t v-, N_ O W 69 �O N M os M 69 to 6A - N v) N N 69 69 69 69 69 69 69 69 69 & ) 69 6R N O N M O 00 M �c 00 d, (- �--' M N 00 M h O (- 00 N �O DO O 00 . .-. 00 l� .-. N O M N 00 Vl 00 M M r- O\ O 00 l� O 00 N d N M "O M M O M Qn O V �O �O l0 •--� O V1 O M O l� M M V1 �O Ch N d 00 O� N 00 [� V M (4 N O O� 00 NEfl 69 65 6R 69 69 69 6R 69 69 69 6R ff3 69 fig 6R 69 f/-1 b4 EA b9 � 69 N GS 69 'o W c U E cC u Q O U i a o¢ U L1 Y o 0 ti U c ° '� a°i � o Y Z v w a U n y M U¢ °° rn tc 3 c o j ° won o v o o c o w ME, u ° > U 4 u.wc7�7c7xZ� � � zawzn�n F- unload Why of Wnw CwtY CITY OF IOWA CITY CORALVILLE 2020 Vision Goals for the Common Good For many people in Johnson County, the basic ingredients for a good quality of life are increasingly beyond reach. Six percent of all families are living in poverty and 40% of all households do not earn enough to support their basic living expenses. There are significant preparation gaps for children and youth to succeed in school and be ready for work and life. And health behaviors and limitations to accessing health care continue to create risk for serious health conditions such as diabetes, high blood pressure, heart disease, stroke and cancer. The efforts and expertise of hundreds of people have created a 2020 vision to move the needle in a positive direction on community conditions and measurably improve lives. This work requires collaboration across all sectors — large and small businesses, elected officials and government organizations, nonprofits, academia, the faith community, media, parents and neighbors. Working together we can accomplish things that no organization, no individual, no government, no single sector can accomplish on its own. The stakes are high and the goals are ambitious. Education Improve success for children and youth by decreasing the preparation gaps by 1/3 for school, post - secondary and work. Income Increase by 20% households in Johnson County that are financially stable. Health Increase by 113 the number of children and adults who are healthy and avoiding risk behavior. Submission Submit to: https: / /www.ctkodm.com /uwjc Ke Dates• RFP Process June 27, 2011 • Request for Proposal (RFP) packet issued September 9, 2011 Deadline for submission at 4:30 pm October 2011 —March 2012 Agency Reviews March 2012 — April 2012 Recommendation Decision Makin April 2012 United Way of Johnson County Board of Directors Approves April 2012 Award Notification May 2012 - June 2012 Partner Agency Agreement Due July 2012 First Year of Funding Begins A� ..._.._ Unrosa w.y «Joh— w"ry CITY OF IOWA CITY CORALVILLE FYI 0-FY I I Community Impact Funding Application Agency: Director: Board President: Requestor: Phone: Email: Mailing Address: Website: Year Org Established: 2020 Vision Goals for the Common Good: please indicate Goal(s): ❑ Education ❑ Income ❑ Health This submission was considered and approved by (both signatures and date are required): Signatures: Agency Director date Agency Board President date United Way Johnson Count Iowa City Coralville Total Request for Funding FY13 Total Budget of Total Budget This submission was considered and approved by (both signatures and date are required): Signatures: Agency Director date Agency Board President date �AN bt ti WWI wtt � •• tiotted Way of Jo1(t5941 Cgllll)I CITY OF IOWA CITY CORALVILLE Please attach a written summary addressing the following list and reference your responses to their relative numerical order. In responding, please endeavor to furnish the necessary information in a brief but complete manner. If a response is not applicable to the Agency, provide the explanation of omission. Agency Information 1. a) List and describe the programs and /or services provided to Johnson County residents by the Agency. 2. a) What specific need in the community is Agency addressing? (Describe the extent of the problem, and the major factors in the community contributing to the problem.) 3. a) Please attach a Salaries & Benefits chart for entire Agency. (Form A) Client Information 4. Provide a succinct, specific description of your primary target population(s). Describe clients as a group in terms of their needs, requirements, and strengths. Please include an unduplicated count of clients you have served for the past two years and one projected year. For your projected and proposed number of clients, please provide a realistic number based on past number of clients served. For example, if Agency does not have the capacity to increase number of clients served, please do not project or propose an increased number of clients. (Form B) Financial Management 6. Complete Form C and /or attach Agency's FYI budget, year to date. 7. a) In detail, describe the need for funding from the United Way of Johnson County for Agency. i) If applicable, describe the need for local government funding. b) If the United Way of Johnson County funding is not available and this funding request is not approved, describe the impact of that decision on Agency and the programs /services these funds would have supported. i) If applicable, describe impact if local government funding is unavailable. c.) How will United Way of Johnson County funding help leverage other revenue for Agency? i) If applicable, how will funding from local government help leverage other revenue? Collaborations 8. Describe collaborations with other agencies and services which address the need of the beneficiaries served by Agency. 9. How does Agency plan to collaborate in FYI & FY14? Johnson M ♦ j�il4T United Way of Johnson County CITY OF IOWA CITY CORALVILLE Agency Accomplishments The United Way of Johnson County works with community investors in making our community a better place to live. Through the 2020 Vision Goals for the Common Good, we will measure our progress towards improving community conditions. Please provide the following information. 10. Complete Form D and provide the Performance Measurements used (or will be used) by the Agency to measure results of services. 11. Provide an example of services provided by Agency that a weekly contribution of the following amounts would make possible. This list will be used to encourage giving at workplace campaigns. a) $2.00 per week for one year ($104) b) $5.00 per week for one year ($260) c) $10.00 per week for one year ($520) d) $25.00 per week for one year ($1300) Required Attachments ❑ Form A: Salaries & Benefits Chart ❑ Form B: Client Statistical Data Sheet ❑ Form C: Budget Information ❑ Form D: Performance Measurement ❑ Current Board List with Terms r CITY OF IOWA CITY FORM A Agency Check if Aoolicable CORALVILLE United Way of Johnson County Position Paid Leave Health Ins. Retire. Plan Current Salary Range Per Position Full -Time Equivalent (FTEs) Last Year This Year Next Year TOTAL FTEs CITY OF IOWA CITY FORM B Agency CORALVILLE United Way of Johnson County Agency summary of clients served during last two years and one projected year (unduplicated client count). Gender Male Female Total Ethnicity FY10 FY11 FY12 Information/ Education Provided Direct Services Provided Gender Male Female Total Ethnicity Hispanic Black Caucasian Native American Asian Pacific Islander Other Total Age 0 -5 6-17 18-29 3o -61 62 -75 Over 75 Total Geographic Location Johnson County (Combined, unduplicated) Iowa City Coralville North Liberty CITY OF IOWA CITY FORM C Agency Financial Management CORALVILLE"f '' of Johnson coU ""Y Historical Balance Sheet (As of Agency's fiscal ear -end) FY FY FY FY FY FY Current Assets Current Liabilities Cash Accounts Payable Investments Payroll Taxes Payable Receivables <90 days Contracts Payable Mortgage Payable (6) Total Current Assets Total Current Liablities Other Assets Other Liabilities Property Mortgage Payable Balance Equipment Other Less depreciation Total Other Liabilities Receivables <90 days Total Liabilities Other Equity (Net Worth) Total Non - current Assets Total Assets Liab + Equity Budget is: ❑ Entire Agency ❑County Specific ❑ Program Specific Agency Revenues: FY10 Mi IM2 Coralville Funding Iowa City Funding Johnson County Funding United Way of Johnson County Grants - Federal, State, Foundation Membership Dues Fees for Services Sales to the Public /Contract Services Fundraising Events Self Support Contributions/ Donations (incl. "in- kind") Interest and Investment income *Other Total Revenue Agency Expenses: Mo FYli FY12 Total Salary and Wages Benefits Administrative Occu anc Other (describe) Total Expenses Fund Balance Mo Mi FY12 Revenue Carryover Balance from Previous yr Total Operating Budget Less Total Expenditures Ending Fund Balance Less Restricted Balance Carryover Fund Balance Bd /Donor /Funder Designated for: FY10 FY1i FY12 Restricted Funds Total Restricted Funds In -Kind Support: Services Volunteers Material Goods Space, Utilities, etc. Other: (please identify) Total In -Kind Su port Grants Total Grants t w W U W W Quantity Quality # of Clients (How much did we do ?) Common Measures ( %) (How well did we do it ?) # of Activities (by type) Activity Specific Measures ( %) (Is Anyone Better Off?) Behavior /Condition — Long Term ( #) Behavior /Condition — Long Term ( %) Knowledge — Short Term ( #) Knowledge — Short Term ( %) Skills — Short Term ( #) Skills — Short Term ( %) Attitudes — Short Term ( #) Attitudes — Short Term ( %) MINUTES HISTORIC PRESERVATION COMMISSION JUNE 9, 2011 EMMA HARVAT HALL PRELIMINARY IP9 :I MEMBERS PRESENT: Thomas Baldridge, William Downing, Andrew Litton, Pam Michaud, Ginalie Swaim, AliciaTrimble MEMBERS ABSENT: Kent Ackerson, Esther Baker, David McMahon, Dana Thomann, Frank Wagner STAFF PRESENT: Bob Miklo OTHERS PRESENT: George Wagner RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) None. CALL TO ORDER: Chairperson Trimble called the meeting to order at 6:00 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA; There was none. CERTIFICATES OF APPROPRIATENESS: 1503 Sheridan Avenue. Miklo said this property is a contributing structure in the Longfellow Historic District at the corner of Sheridan and Rundell Streets. He stated that it was built in the 1920s and has some craftsman features. Miklo said there is currently a chimney, which is not quite appropriate, that was added at some point, and that will be addressed through this project. Miklo said the addition would be to the rear of the house, basically extending the wall approximately 14 feet to add one room on the ground floor and a bathroom and a master suite on the second floor. He said the details of the house would be carried through to the addition. Miklo said the metal chimney would be replaced with a metal chimney that would be in the center of the house. He said it would not therefore be as obtrusive as it presently is. Miklo stated that staff finds the application meets the guidelines for an addition and recommends apvroval as submitted. Baldridge said this seems like a favorable project. Michaud asked if the garage would remain. Miklo said the garage will remain the same. MOTION: Michaud moved to approve a certificate of appropriateness for an application for an addition at 1503 Sheridan Avenue, as submitted. Swaim seconded the motion. The motion carried on a vote of 6 -0 ( Ackerson Baker McMahon Thomann, and Way-ner absent). 611 Oakland Avenue. Miklo said this property is a contributing structure on the west side of Oakland Avenue within the Longfellow Historic District. He said there were quite a few modifications to this property before the area was designated a historic district. Miklo said the back porch was enclosed at some point. He said the applicant would now like to add three windows across the area to let in more light. Miklo said the specifications for the windows have not yet been Historic Preservation Commission June 9, 2011 Page 2 provided, so staff would recommend approval subject to staff acceptance of the windows. He said if the Commission is not comfortable with that, the motion could require final approval of staff and the chair. Miklo said that it will be somewhat tricky to deal with the aluminum siding here. He said that care will have to be taken with how the opening is cut out, so that is a detail staff will look at. Miklo said staff recommends approval subject to staff approval of the window details. Baldridge asked about the indentation that appears and if the porch is two different rooms. Miklo showed another photograph and added that he did not know if the indentation is a result of a remodeling or if there were two porches that were combined. Baldridge asked if the intention is to leave it like this and add the three windows. Miklo said he did not have the details, because Christina Kuecker had discussed this with the applicant. He said it looks like this might have been an open porch or a partially enclosed porch that was fully enclosed at some point. MOTION: Swaim moved to approve a certificate of appropriateness for the application for an alteration project at 611 Oakland Street as presented, subject to the condition that the final window location and specifications be approved by staff. Baldridge seconded the motion. The motion carried on a vote of 6 -0 (Ackerson Baker McMahon Thomann, Wanner absent). 610 Oakland Avenue. Miklo stated that the owners of this property are proposing to add a screened -in porch to the back of the building. He said the applicants did not submit formal plans but did submit a rough sketch and wanted to get a sense of whether this would be approved. Miklo said the guidelines for rear porches or screened -in porches do not require the detail that one would nave on a front porch. He said that the most difficult part will be how this is tied into the roof, and a plan will need to be seen for that. Miklo said staff recommends approval, subject to the condition that the final details be approved by staff before a certificate is issued. Swaim suggested that staff give some guidance regarding the railing of the porch steps as it is shown. MOTION: Baldridge moved to approve a certificate of appropriateness for an application for a proposed alteration/addition project at 610 Oakland Avenue with the condition that the final plans be approved by staff. Male (Litton ?) seconded the motion. The motion carried on a vote of 6 -0 (Ackerson, Baker, McMahon, Thomann, Wanner absent). 4 Bella Vista Place. Miklo said this property is a contributing structure in the Brown Street Historic District. He added that it was on the Commission's agenda at its last meeting for a couple of elements, one of which was the dormers on the front and back sides of the house. Miklo said he received a revised application that would include a shed dormer on the back of the house. He showed the plans for the shed dormer, saying that it would not be highly visible from the street. Miklo said this would basically create a third floor with a window pattern that is similar to the pattern on the lower half of the house. He showed the window diagram and how it would appear from the side. Miklo said that from the front, it would be visible in some locations but not highly visible. Miklo said he found some precedence in the Manville Heights area for colonials to have shed dormers of this sort. He said the details in terms of windows, siding, and trim boards would match what is on the house now. Miklo said that rather than wood, cement board or hardi -plank type siding would be used. Miklo said staff feels this is a much better solution in terms of keeping the modifications to the rear of the house where they are not highly visible and in meeting the guidelines, compared to the previous application. He said staff recommends approval of this revised application. Historic Preservation Commission June 9, 2011 Page 3 Michaud asked if the proportions of the windows are close or identical to the ones down below. Miklo said he believes that they are the same as the ones below. Male (contractor or Wagner, the owner) said (can't hear — something about the back side are 36 by 48, and the ones below, he was pretty sure, are almost — can't hear). Miklo stated that it is better to go smaller. He said that he did some research on dormer design, and all of the material suggested that the upper windows be smaller than the ones below. Michaud asked if the overhang on the back is the same or proportional. Same male said (something but can't hear this). MOTION: Litton moved to approve a certificate of appropriateness for the application for 4 Bella Vista Place as presented in the application. Baker seconded the motion. The motion carried on a vote of 6 -0 (Ackerson, Baker McMahon Thomann, Warner absent). CONSIDERATION OF MINUTES FOR MAY 12, 2011: MOTION: Downing moved to approve the minutes of the Historic Preservation Commission's May 12, 2011 meeting, as written. Baldridge seconded the motion. The motion carried on a vote of 6 -0 (Ackerson, Baker, McMahon Thomann, Wagner absent). OTHER: Miklo introduced Sherry Peterson, who will be working with the Commission in replacing Kuecker. He said that Peterson has bachelor's and master's degrees in architecture, along with several years of experience, including years of experience with historic buildings. Miklo said that Peterson has also served on the National Register Nominating Committee at the State Historical Society. Miklo added that because of budget constraints, there is a limited amount of time that Peterson can work for the Commission. He said the City hopes to provide as high a level or even higher level of service than in the past for the Commission. Miklo said, however, there will be some things that need to change, including having more than one meeting a month in the summer. He said staff is likely to move the deadline back for submission of an application from two weeks to three weeks before a meeting to give Peterson time to read and assess the projects. Miklo stated that if time permits, staff may still be able to do some research and promotional activities, but he thought that the Commission and staff might rely on Friends of Historic Preservation to do more of that type of work. He said that things may change with the budget in the future, but he wanted to keep the Commission apprised. Miklo said that there will also be training of some of the other planners in the office so that they can meet with applicants regarding paperwork and guidance, although design advice will be left to Peterson. Miklo said that he would probably attend the next few Commission meetings as well. ADJOURNMENT: The meeting was adjourned at 6:35 p.m. Minutes submitted by Anne Schulte s /pcd /mins /hpc /2011 /hpc 6- 9- 11 -doc Z O N O 0 Z O W Cl) W w CL c� O N Z ° W- 0 C) w It W Z Q N ° Z W H Q a� Q X W a c m aci � a w XOO w Y E 2 0 0 d 0 Z V)�c c E E": 0 X 0 X X 0 X X 0 X 0 X X X X X X X 0 0 x O X X x X X X X X X X M X X X X O X X X x X X X X 0 X X O O O x x N X X X X 0 X X X a X W � W M rn N M It rn N M N rn N co M rn N co N rn N M d' rn N M N rn N M N rn N M It �- rn N M M rn N M N rn N M H W Z Y Z O W CQ G = W p W OW W J C7 Z w Z° Q ZO Q 0O Q a p = J Z° C� Q Z U Q u i m Z oC Z a� Q X W a c m aci � a w XOO w Y E 2 0 0 d 0 Z V)�c c E E": DRAFT POLICE CITIZENS REVIEW BOARD MINUTES — June 14, 2011 CALL TO ORDER: Chair Donald King called the meeting to order at 5:32 P.M. MEMBERS PRESENT: Melissa Jensen, Peter Jochimsen, Joe Treloar MEMBERS ABSENT: Royceann Porter STAFF PRESENT: Staff Catherine Pugh (5:33pm) and Kellie Tuttle OTHERS PRESENT: Captain Wyss of the ICPD RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Treloar and seconded Jensen by to adopt the consent calendar as presented or amended. • Minutes of the meeting on 05/10111 • ICPD Bar Check Report (PAULA) —April, 2011 • ICPD Bar Check Report (PAULA) — May, 2011 • ICPD Use of Force — January, 2011 • ICPD Use of Force — February, 2011 IP10 Motion carried, 4/0, Porter absent. OLD BUSINESS Adding interview process language to materials — The Board reviewed draft #3 which was included the packet. It was moved by Jensen, seconded by Jochimsen to accept the changes to the documents. Motion carried, 4/0, Porter absent. NEW BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION Tuttle informed the Board that there would be a rough draft of the annual report in the next meeting packet. EXECUTIVE SESSION Not needed. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • July 12, 2011, 5:30 PM, Lobby Conference Rm • August 9, 2011, 5:30 PM, Lobby Conference Rm • September 13, 2011, 5:30 PM, Lobby Conference Rm • October 11, 2011, 5:30 PM, Lobby Conference Rm ADJOURNMENT Motion by Treloar, seconded by Jochimsen to adjourn. Motion carried, 4/0, Porter absent. Meeting adjourned at 5:38 P.M. O w W� a w H U W U W O a I O WN H H d a��zz �coOZ ; yC >C DC DC O 0 N et M z z z z z x W a� a a��zz �coOZ ; -06 =16 -11 IN Preliminary Minutes May 2011 MINUTES SENIOR CENTER COMMISSION MAY 19, 2011 ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Sara Maiers, Chuck Felling, Michael Lensing, Rose Hanson Members Absent: Merce Bern -Klug Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman, Emily Light Others Present: Joe Burkle RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting. APPROVAL OF MINUTES FROM FEBRUARY 17, 2011 MEETING: Chuck Felling was absent from the February commission meeting. Motion: To accept the minutes from the February 17, 2011 meeting. Motion carried on a vote of 5/0 Maiers /Felling. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Jay Honohan will visit the Board of Supervisors. Michael Lensing will attend a City Council meeting. DELAY IN PROGRESS OF LEASE REVIEW COMMITTEE: Kopping reported that Mary Wiemann resigned from Elder Services recently. This has delayed the nutrition program lease negotiations. In addition the state is in Preliminary Minutes May 2011 the process of consolidating the Area Agencies on Aging. This change may further impact the nutrition program. VOLUNTEER RECOGNITION EVENT /SENIOR CENTER CLOSING: June 10th will be the date of the Volunteer Picnic in lower city park at shelter 8. Games will start at noon. Food and entertainment will be from 24PM. The Pitt Smokehouse and BBQ is catering the event with entertainment by the Goosetown String Band. Invitations were sent to 481 volunteers that served in 2010. In the event of bad weather the rain location for the event is the Johnson County fairgrounds building A. Kopping invited all commission members to come help. The Senior Center will be closed June 10 -12 for maintenance on the assembly room floor. Craig and Corbin will be fixing some broken planks, cleaning and resurfacing the floor. The chemicals used in this process produce strong fumes creating the need for the closure. LOSS OF JEAN MARTIN: SCC REPLACEMENT AND REPLACEMENT OF COMMISSION REPRESENTATIVE ON SENIOR CENTER STEERING COUNCIL: Kopping reported that Jean Martin passed away. Kopping inquired if any commission members knew anyone who would be interested in filling Martin's position on the Commission and as Senior Center Steering Council representative. Chuck Felling agreed to become the Steering Council representative. OPERATIONAL OVERVIEW: Michelle Buhman reported that she is on the Johnson County Livable Community Visibility Action Team that is focusing on LGBT elders issues and making sure our community is open and welcoming to this group of people. In April the Visibility Action Team, in partnership with the Senior Center and others, put together a screening of the movie GEN Silent at the Bijou Theater. In addition this group is looking at providing cultural competency training at care facilities. Also they are hoping to put together a publication for GLBT elders that will list services and opportunities in Johnson County that are welcoming and inclusive. Buhman would like the Senior Center to become a SAGE affiliate. SAGE stands for services and advocacy for gay, lesbian, bisexual and transgendered elders. Currently SAGE affiliates are only non - profit organizations. Even though the Preliminary Minutes May 2011 Center is a governmental entity it will still be considered since the Center is grant eligible. The first step in this process would be to do focus groups and surveys of GLBT elders in the community to see what kinds of services and programs are needed. Buhman will report to the commission about any SAGE related work. Motion: To endorse the SAGE program and authorize the Center to become a SAGE affiliate to support advocacy for GLBT elders. Motion carried 5/0. Lensing/ Hanson. Buhman reported that she is working on the Johnson County Livable Community Fall Prevention Committee. This group has received a Wellmark grant for a Sure Steps program. In the fall Buhman will be doing some pre and post testing of Senior Center members who are involved in fitness classes. Buhman has two students this summer. One is Joe Burkle, who will be leading a national parks class and observing how the Senior Center operates. Nicole DeSmidt continues to work for the Center as a work study student. This September is the Senior Center's 30th anniversary. The kickoff for the 30th anniversary is a senior art show. Other events include the new sign unveiling, membership appreciation dinner, a dance and a film festival. The Senior Center is putting on a musical, Icaria. This will be held at the Englert May 26th -28th and has many Center members involved in the production. Don Coffman, the New Horizons Band director, is leaving the University of Iowa. The New Horizons Band has a transition team in place to help with this change. There will be two temporary band directors this summer until a permanent replacement is found. Emily Light reported that Peter Grau is going to continue this summer as director of Voices of Experience. There is no director for the fail yet, but Peter may stay on until one is found. Light reported that she worked with 27 student volunteers this spring. They assisted in many different projects including the quilt raffle, a bingo social, the cell phone recycling project and volunteering in the computer lab and fitness rooms. Light reported that she attended, along with other volunteers, training for the advanced care directive initiative. The Senior Center has a new counseling student. Dominique Casper will be here this summer and next school year. She will provide one on one counseling and, if there is interest, group counseling. Preliminary Minutes May 2011 The Community Outreach Committee, which Light is the staff contact for, has started a speaker's bureau called Center Ambassadors. Volunteers will go out into the community and speak at different community events about the Senior Center and what it has to offer. Light said that there is a new TV commercial out and she has received positive feedback. Summer programs that Light has put together include a pizza party cooking class, a video production class and the laughter yoga club. For the 30th anniversary Light is organizing a film festival that will be kicked off with a silent film accompanied by live music at the Englert. The rest of the festival will show films related to senior issues and films produced by Senior Center members. Light and Honohan will collaborate on a new volunteer program which will collect candy for the troop pantry. Honohan's nephew is in the Army and recently told him that he was very excited to receive candy while far from home. Kopping reported that the front step project is continuing to move forward. COMMISSION DISCUSSION: Maiers reported she visited the City Council in April. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. Maiers /Lensing. NT- (D r-- �o = N cu t0 C E n C O �N E ` O O U v L V 0 L 4 yQ } N L x c E W N a) cQ o O a¢Qzz II II II II W II XOOz ; a) Y X X X X X 0 LO N z z z z z z z z z z z z z z c� X X X X X N X X X � X X r cn �— N N r N x W E N N N N N N N a) c c a) O O C L m =_ N C: fA O p J 11- 'O -r O a) aJ (D U = t0 a) cco (D Y a m ca aa) z U N L x c E W N a) cQ o O a¢Qzz II II II II W II XOOz ; a) Y 2010 ANNUAL REPORT New Iowa City Police Substation Iowa City Police Department 2010 Annual Report Chief's Letter to the Citizens of Iowa City Page 2 Organizational Chart Page 3 Personnel Listings Pages 4 -5 Retirements Page 6 Promotions Page 7 New Officers Pages 8 -9 New Civilians Page 10 City Service Awards / Favorable Occurrences Page 11 2010 Officer of the Year Award Page 12 2010 Dick Lee Award Page 13 2010 Fight for Air Climb Award Page 14 Field Operations Sworn Officers / Uniform Patrol Page 15 Investigations / Street Crimes Action Team Pages 16 -17 Street Crimes / Special Response Team Page 18 Metro Bomb Squad / K -9 Page 19 CSO's / FTO's / Grant Activity Page 20 Juvenile Curfew Data for 2010 Page 21 Crime in Iowa City for the Last 10 Years Page 21A Budget Information Page 22 Administrative Services Computer & Technology Systems Page 23 Training & Accreditation — Training Page 24 Training & Accreditation — Accreditation Page 25 Crime Prevention Page 26 Animal Services Pages 27 -29 Records Page 30 Volunteers Page 31 Crossing Guards Page 32 To the Citizens of Iowa City, 410 E. WASHINGTON IOWA CITY, IA 52240-1826 PH: 319- 356 -5275 FAX: 319- 356 -5449 This past year saw a couple of major projects come to fruition. For years the police department has needed to move its evidence storage from the basement of the Wilson Building due to deteriorating conditions. Mold and rodents were a constant problem and space is limited within the Police Department. For at least five years we have relocated our evidence storage in the basement of the Water Treatment Facility. Knowing that this is a temporary solution it gives us time to participate in a space needs study and lobby for new quarters for future expansion. The second project was the completion of the Joint Emergency Communications Center (JECC) where two 911 answering centers were merged into one state of the art dispatching center. The police department lost 12 communication dispatch employees, but gained five Station Master positions that run the front desk operation 24 hours a day, seven days a week. Major ordinance revisions occurred during this year. A juvenile curfew was enacted by the City Council and a "21 Only" bar ordinance was enacted also by council and later upheld by the voting citizens. Both of these ordinances have had a favorable impact on the quality of life in Iowa City. Citizen involvement and organized neighborhoods contributed greatly as well. Iowa City remains a vibrant safe city and it has been a pleasure interacting with the neighborhoods, businesses and University to work towards making it stay that way. This report includes the activities of the Iowa City Police Department for 2010 Sincerely, _,4 4 Samuel E. Hargadine Chief of Police 2 q �l E � U � 0 \ { SOO U_§ !( Fwu 0 / u ,! ( 0 /)/ \\ \ §\ 7inll � § . : §| / ~ \ w ww � ,) \/ §( \) 0 —Fl \E § mz ; COCO Iowa City Police Department 2010 Annual Report ADMINISTRATIVE SERVICES CAPTAIN RICK. W` SS ADMINISTRATIVE SECRETARY COMPUTER SYSTEM ANALYST Linda White Jim Baker TRAINING / ACCREDITATION PLANNING / RESEARCH ANIMAL CARE / ADOPTION Sergeant Kevin Hurd Sergeant Denise Brotherton Supervisor Misha Goodman CRIME PREVENTION Officer Jorey Bailey EVIDENCE CUSTODIAN Dave Harris (Temp) CSO Steve Duffy RECORDS Supervisor Jo Farnsworth Sr. Records Clerks Lori Schroeder Becky Passavant Records Clerks Wendy Mayer Jenn Dahm Temporary Part Time Clerks Cathy Cox Sara Van Eck Jessica Mesler =4 LTA l :4 :lC7 :4 0 [W E 9161 P A I t 41 1 101 X-0111 0 [ • ] 0 F3 • ] » :7 e r i•] : ��f L7 7 R �/ R iT� f t Zi; 314 time Melissa Osborn 112 Time Kelly Jehle I Animal Care Officers Willa Hamilton Chris Whitmore Animal Care Technicians Tim Bartenhagen Stacy Dykema Kennel Assistant Chad Mason Temporary Part Time Assts. Patricia Ferguson Josh Hoard Maggie Weingarden CSO / STATION MASTERS (Effective July 1, 2010) Donna Bogs Susan Fuhrmeister Sara Van Eck Matt Wagner Joy Doehrmann Supervisor Nancy Sereduck DAY WATCH EVENING WATCH LATE NIGHT WATCH Donna Bogs Kathy Droll Todd Evans Lori Connell Matt Janssen Susan Fuhrmeister Brandon Siggins Dawn Miller Merry Rooks 314 time Melissa Osborn 112 Time Kelly Jehle I Animal Care Officers Willa Hamilton Chris Whitmore Animal Care Technicians Tim Bartenhagen Stacy Dykema Kennel Assistant Chad Mason Temporary Part Time Assts. Patricia Ferguson Josh Hoard Maggie Weingarden CSO / STATION MASTERS (Effective July 1, 2010) Donna Bogs Susan Fuhrmeister Sara Van Eck Matt Wagner Joy Doehrmann Iowa City Police Department 2010 Annual Report FIELD OPERATIONS CAPTAIN MATTJOHN.SON / CA- PTAINJIM.STEFFEN DAY WATCH PATROL EVENING WATCH PATROL LATE NIGHT PATROL Lieutenant Dan Sellers Lieutenant Doug Hart Lieutenant Bill Campbell Sergeant Kevin Heick Sergeant Scott Gaarde Sergeant Troy Kelsay Sergeant Mike Lord Sergeant Vicki Lalla Sergeant Brian Krei Officer Dave Droll Officer Ian Alke Officer Alirio Arcenas Officer Steve Fortmann Officer Jeremy Bossard Officer Rob Cash Officer Colin Fowler Officer Gabe Cook Officer Todd Cheney Officer Ronnie Gist Officer Zach Diersen Officer Brandon Faulkcon Officer Mark Hewlett Officer Tom Hartshorn Officer Derek Frank Officer Greg Humrichouse Officer Tyler LaKose Officer Ashley Hamblin Officer Erik Lippold Officer Sarah McAdams (Kelly) Officer Bob Hartman Officer Ed McMartin Officer Travis Neeld Officer Paul Jacobs Officer R. A. Mebus Officer Andy Rich Officer Dennis Kelly Officer Becki Sammons Officer Dan Roth Officer Niles Mercer Officer Darin Zacharias Officer Abe Schabilion Officer Kevin Prestegard Officer Dave Schwindt Officer Alex Stricker COMMUNITY SERVICE (CSO'S) Officer Scott Stevens Officer Kevin Wolfe CSO Lynda Ambrose Officer Terry Tack Officer Ryan Wood CSO April Miller Officer Chad Wallace K -9 OFFICERS CSO Jim Williams Officer Matt Young Officer Kevin Berg & Naton Officer Matt Hansen & Becky INVESTIGATIONS Lieutenant Jim Steffen Sergeant Mike Brotherton SCAT (Street Crimes) MILITARY LEAVE Officer Kevin Bailey Officer Jerry Blomgren Officer Chris Akers Officer Marcus Mittvalsky Officer Jenny Clarahan Officer Jeff Fink Officer Paul Batcheller Officer Dave Nixon Officer Robert Gass Officer Dave Gonzalez Officer Carlos Trevino Officer Ryan Schnackel Officer Marty Leik Officer Mike Smithey Officer D. J. Steva 5 Iowa City Police Department RETIREMENTS Officer Steve Duffy Officer Steve Duffy retired on January 8, 2010 after almost 32 years with the Iowa City Police Department. Officer Duffy began his career on May 15, 1978 in the Patrol Division, moving to the Investigations Unit in 1990 where he served the majority of his career. Officer Duffy was a member of the Johnson County Drug Task Force from 1995 until 1999. Retired Officer Duffy didn't stay retired long. He was hired as a Community Service Officer for the Police Department on Janu- ary 9, 2010. Utilizing his knowledge of evidence control CSO Duffy is currently assigned to assist the Evidence Custodi- an. Lieutenant Dan Sellers Lieutenant Dan Sellers retired on March 31, 2010 after almost 40 years with the Iowa City Police Department. Lieutenant Sellers was hired as a "Patrolman" on April 15, 1970. He was promot- ed to Sergeant in 1984 where he served in the Patrol Division until he was promoted to Lieutenant in 1991. Lieutenant Sellers commanded the Investigations Unit and also serving as the Commander of the Johnson County Drug Task Force from 1997 until 1999, re- turning to the Day Watch Patrol Division where he remained until his retirement. 2010 Annual Report Captain Matt Johnson Captain Matt Johnson retired on August 25, 2010 after almost 33 years with the Iowa City Police Department. Captain Johnson was hired on April 11, 1977. He was promoted to Sergeant in 1989, to Lieutenant in 1991 and to Captain in 2000. Captain Johnson served as a Sergeant in the Patrol Division and as a Lieutenant in both the Patrol and Investigation Divi- sions. Johnson's rank as Cap- tain was served in both the Ad- ministrative Services and Field Operations Division, serving the majority in the latter. Johnson was named Acting Chief from July- September 2005 after the retirement of Chief Winkelhake. Iowa City Police Department PROMOTIONS Lieutenant Mike Brotherton Sergeant Mike Brotherton was promoted to the rank of Lieuten- ant on March 20, 2010 to fill the vacancy created by the retire- ment of Lt. Dan Sellers. Lieutenant Kevin Heick 2010 Annual Report Sergeant Dave Droll Officer Dave Droll was promoted to the rank of Sergeant on March 20, 2010 to fill the vacancy creat- ed by the promotion of Sgt. Mike Brotherton. Sergeant Kevin Heick was pro- moted to the rank of Lieutenant on August 22, 2010 to fill the vacancy created by the promo- tion of Lieutenant Jim Steffen. Officer Zach Diersen was pro- moted to the rank of Sergeant on August 22, 2010 to fill the vacan- cy created by the promotion of Sergeant Kevin Heick. These promotions were conduct- ed through the Civil Service pro- cess. Captain Jim Steffen Lieutenant Jim Steffen was pro- moted to the rank of Captain on August 22, 2010 to fill the vacan- cy created by the retirement of Captain Matt Johnson. Sergeant Zach Diersen Iowa City Police Department NEW OFFICERS Ashley Hamblin #5 Matthew Young #9 2010 Annual Report Douglas Millard #46 Ashley Hamblin and Matt Young were hired on January 7, 2010. They graduated from the 233rd Basic Iowa Law Enforcement Academy on April 9, 2010. Douglas Millard was hired on April 15, 2010 and graduated from the 234th Basic Iowa Law Enforcement Acad- emy on July 24, 2010. Rob Otto, Matt Ties and Brad Murphy were three of seven officers hired on July 3, 2010. All three of these of- ficers graduated from the Cedar Rapids Police Academy on October 21, 2010. Robert Otto #10 Matthew Ties #61 Bradley Murphy #62 Iowa City Police Department NEW OFFICERS Michael Clark #64 Zachary Murguia #65 2010 Annual Report Nicholas Brokaw #66 Michael Clark, Zach Murguia, Nick Brokaw and Frank Krone were the remaining four officers hired on July 3, 2010. Murguia and Brokaw graduated from the Cedar Rapids Police Academy on October 21, 2010. Due to circumstances beyond his control Clark was forced to withdraw from the Cedar Rapids Academy, however was accepted in the next ILEA class, graduating with the 236th Iowa Law Enforcement Academy class on De- cember 10, 2010. Krone left employment during the Cedar Rapids Academy. Chad Fulton and Adam Krack were hired on December 29, 2010. Fulton and Krack are currently attending the 238th Iowa Law Enforcement Academy and expect to graduate on April 8, 2011. Chad Fulton #59 Adam Krack #63 IE Iowa City Police Department NEW CIVILIANS Donna Bogs Susan Fuhrmeister 2010 Annual Report Sara Van Eck Effective July 1, 2010 Johnson County opened the doors to the new Johnson County Emergency Communica- tions Center. All dispatching previously done at the Iowa City Police Department moved to the new center. The new positions in the old dispatch center were revised to remove the majority of dispatching, creating new positions at the front desk. These five new positions are referred to as CSO- Station Masters. Donna Bogs and Susan Fuhrmeister were the only two Iowa City dispatchers who chose to stay while the remaining ten transferred to the new center. Sara Van Eck was a temporary part time Records Clerk who was hired into the new CSO- Station Master position, while Matt Wagner and Joy Doehrmann were hired from outside the City. Matt Wagner IQ Joy Doehrmann Iowa City Police Department 2010 Annual Report CITY SERVICE AWARDS Officer Kevin Berg Lt. Bill Campbell Officer Paul Batcheller Officer Ronnie Gist Susan Fuhrmeister Officer Jeremy Bossard Chief Sam Hargadine 25 YEARS Jo Farnsworth 20 YEARS Officer Paul Jacobs 15 YEARS Sgt. Denise Brotherton Officer D. J. Steva 10 YEARS Jim Williams 5 YEARS Jenn Dahm Dave Harris Officer R. A. Mebus Officer Jenny Clarahan Officer Dennis Kelly FAVORABLE OCCURRENCES A Notice of Favorable Occurrence is awarded for an act demonstrating exemplary professional conduct or performance. In 2010, the following individuals received a Notice of Favorable Oc- currence: Officer Ian Alke Officer Jerry Blomgren Sergeant Zach Diersen Officer Bob Hartman Officer Erik Lippold Officer Dan Roth Officer Dave Schwindt Officer Terry Tack Officer Paul Batcheller (2) Officer Jeremy Bossard Officer Jeff Fink Sergeant Brian Krei Officer R. A. Mebus Officer Kevin Berg Officer Gabe Cook (2) Officer Matt Hansen Officer Tyler LaKose Officer Andy Rich Officer Abe Schabilion Officer Ryan Schnackel Officer Mike Smithey (2) Officer Scott Stevens Station Master Susan Fuhrmeister 11 Iowa City Police Department 2010 Annual Report 2010 OFFICER OF THE YEAR The officer of the year award is given to the officer who most significantly projects work and be- havioral ethics that mirror the oath of honor and exemplify a positive image of the Police De- partment and community as chosen by the command staff. The criteria for selection includes professionalism, sustained work ethic, personal conduct, demonstrated leadership, vision, communication, and compassion. The 2010 Officer of the Year is Officer Paul Batcheller. Officer Batcheller has performed at an exceptional level throughout his career and has been exemplary in several of Iowa City's highest profile cases. Officer Batcheller has been with the department for 15 years. He has worked in the patrol division serving as a Field Training Of- ficer, Crime Scene Technician, member of the Special Response Team, SCAT, and is a Drug Recognition Expert (DRE). Officer Batcheller is one of the most experienced and knowledgea- ble officers in the department in the areas of search and seizure, arrest, case law, and current acceptable police practices. His interview and interrogation skills are extraordinary and tend to lead to confessions and /or incriminating statements while recognizing the legal rights of per- sons. His dedication and expertise are apparent in the 147 DIRE exams he has completed in the last 2 1/2 years, the most completed by any current DIRE in the State of Iowa. Previous recipients of this award are: Dave Gonzalez, Chris Akers, Zach Diersen and Mike Smithey. 22 Iowa City Police Department 2010 Annual Report 2010 DICK LEE AWARD Officer Scott Stevens is pictured with the Dick Lee Award and members of the Dick Lee family. I:4MIT.we RVAM QM1W ward was established in 399 by several retired lo- a City police officers to )nor the life work of Cap- in Dick Lee. Captain Lee �rved as an Iowa City po- ;e officer from July 1, 350, until his retirement ily 16, 1982. Criteria in- ude professionalism, )mpassion for citizens id other officers, unique id effective ways of ac- )mplishing objectives, and demonstration of a spe- fic action or program ex- emplifying these criteria. 2010's recipient, Officer Scott Stevens, has been an Iowa City Police Officer since April 3, 2003. Throughout his career, he has lived out the qualities of this award. Officer Scott Ste- vens exemplifies what the officers within the Police Department look for in a police officer. He has an outstanding work ethic, and is willing to go above and beyond the standard to assist the citizens of this community and his coworkers. His integrity and ability to teach others has led to his assignment as a Field Training Officer to instruct new police officers, and he has been a member of the Special Response Team since September of 2007. Officer Stevens presents himself in a very professional manner and represents the police department and the entire Io- wa City community in a fashion that reflects the high standard that we expect from our officers. Officer Stevens was presented with a framed certificate and a silver award bar for his uniform. Additionally, his name will be added to the Richard W. "Dick" Lee Award plaque on permanent display within the Iowa City Police Department. 13 Iowa City Police Department 2010 Annual Report 2010 FIGHT FOR AIR CLIMB On Sunday, February 28, 2010, the Iowa City Police Department sent a team of its finest and fastest officers to Des Moines, Iowa to compete in the 2010 Fight for Air Climb, sponsored by the American Lung Association. The Fight for Air Climb takes place at 801 Grand in down- town Des Moines, Participants, individuals, or teams climb 1,100 stairs to fight lung disease. Iowa City Police participated in the Law En- forcement Challenge, competing against agen- cies from around the state to climb the stairs in the fastest time. Challenges in the past years have included Fire Departments and Corpora- tions competing against each other, but 2009 was the first year Law Enforcement had com- peted. The Iowa City Police Department had the fastest team in 2009 and again in 2010. 4` The 2010 Iowa City Police team, sponsored by I the Iowa City Police Association, consisted of d Officers Colin Fowler, Derek Frank, Ryan Wood, and Niles Mercer. They climbed 82 flights of stairs or 41 stories in 27 minutes and Team members consisted of Colin Fowler, 55 seconds. They received a travelling trophy Derek Frank, Ryan wood, and Niles Mercer that will again remain at the Iowa City Police De- partment for another year. Participants in the Fight for Air raised more than $113,000 dollars. The money will support re- search and programs to prevent lung disease. Wd Iowa City Police Department SWORN OFFICERS The Field Operations Division ended the first decade of 2000 the same way it started, with a retirement. Captain Matt Johnson joined the ranks of the civilian population after 33 years of service to the Iowa City community. Ten of his last eleven years saw him at the helm of the Field Operation division. His guid- ance and leadership will be missed. Captain Jim Steffen was assigned to fill Captain Johnson's vacancy. 2010 Annual Report The Field Operation Division is comprised of the following sections within the Department: • Uniformed Patrol Operations • Investigations • Street Crimes Action Team (SCAT) • Special Response Team (SRT) • Community Service Officers (CSO) • Field Training Program WIN: UNIFORMED PATROL OPERATIONS Officers assigned to patrol operations are the most visible part of the department. They work around the clock responding to calls for service. During their "down" time they enforce traffic laws and participate in proactive patrols. Each patrol officer is assigned to a specific watch and area of the city. This year long assignment allows the officer to become familiar with businesses and people who reside in that beat. This familiarity allows the officer to establish relationships which improves the communication between the department and the public. A public and police department that have established communication lines is better able to achieve their goal of a safe and prosper- ous community. The department opened up a new Substation on the City's southeast side in the Pepperwood Plaza. The substation is located at 1067 Highway 6 E. 15 Iowa City Police Department 2010 Annual Report INVESTIGATIONS The Investigation Unit is comprised of 9 sworn investigative officers, 3 sworn SCAT officers, a Sergeant, and a Lieutenant. The unit's primary function is to provide support to the Patrol Divi- sion by following through on investigations and complaints initially answered by uniformed offic- ers. It was established to solve crimes via the processes of questioning victims, witnesses and suspects, accumulating physical evidence at the scene of a crime and by tracing stolen property or vehicles associated with a crime. The Lieutenant serves as the Investigations Commander, and maintains the position of Project Manager for the Johnson County Multi- Agency Drug Task Force, a member of the Johnson County Sexual Assault Response Team and participates in sev- eral multi - discipline teams. The Sergeant is assigned the responsibilities of filling in for the Lieu- tenant in his absence and direct supervision of the three SCAT officers. There are six investiga- tors who focus on financial crimes, sex crimes, assaults, crimes against people and property crimes. These investigators have received specialized training in a number of areas including: sex crimes, processing crime scenes, homicides, and financial crimes. The last three investiga- tors have advanced training in a specific field of law enforcement. The narcotics investigator is a member of the Johnson County Drug Task Force and the Cedar Rapids DEA Task Force. This investigator works closely with State and Federal agencies. The posi- tion of the narcotics investiga- tor is partially paid through the Governor's Office on Drug Control Policy (ODCP) from the federally funded Byrne - JAG grant. The statistics generated through this grant are reported to the ODCP on a monthly basis. The grant also requires a semi - annual and annual report, along with a yearly audit and on -site in- spection. 2010 STATS 905 Cases were assigned 930 cases were cleared (including cases assigned in previous years). 54 cases were carried over into 2011. The domestic violence investiga- tor follows up with victims whose perpetrator meets the definition of a domestic partner under the state code. This investigator works closely with the Domestic Violence Intervention Program and the Rape Victim Advocacy Program. This is funded in part from a grant received from the US Department of Justice, Office on Violence Against Women, which is administered by the Iowa Crime Victim Assistance Division of the Iowa Attorney General's Office. The domestic violence investiga- tor also is required to make monthly, quarterly, and annual reports to the state on the cases that are reported. INVESTIGATIONS (cont.) New to the investigations unit in 2010 was a sworn officer specifically assigned as a computer and other electronic forensics investigator. This investigator works on cultivating evidence from electronic equip- ment that has been seized, assists with crimes that are perpetuated over the Inter- net, and works with the Iowa Internet Crimes Against Children Task Force to counter the emerging threat of offenders using the internet or other online technolo- gy to exploit children. Investigations high profile cases for 2010 are as follows: Arrest in the Broadway St. homicide Arrest in the Dollar Tree robbery Arrest in two related Arson cases Arrest in case where an individual used area high school sports pro- grams to scam local businesses Arrest of a number of individuals in a forgery case that occurred throughout Eastern Iowa Arrest of a serial bank robber STREET CRIMES ACTION TEAM The Street Crimes Action Team (SCAT) continues to operate under the mission and philosophy of engaging in the proactive investigation and enforcement of street level criminal and narcotics investigations. This unit, while operating under the command of the Investigative division of the department, assumes the additional responsibilities of investigating crimes of violence such as home invasions and robberies, weapon violations, gang activity, as well as a rapid response to problem locations which may require a more sustained operation to reach a successful resolu- tion. As the SCAT unit's mission continues to evolve as the departments needs grow, SCAT is now involved in major case investigations, drug interdictions, and the supplement of the patrol watches as needed. 1<7 Iowa City Police Department STREET CRIMES 2010 Annual Report (cont.) In 2010, SCAT investigators were responsible for the filing of over 800 criminal complaints. During this same year, SCAT investigators seized multiple pounds of illegal drugs and narcot- ics including marijuana, powder and crack cocaine, methamphetamine, heroin, ecstasy, and LSD. In addition, the unit seized over 40 weapons, including 15 firearms. The unit was also responsible for the recovery of 7 stolen vehicles. The SCAT unit also continued to be utilized as a multi purpose resource as the unit responded to 77 other agency requests for assistance as well as 177 requests from the departments patrol and investigative divisions. SPECIAL RESPONSE TEAM The Iowa City Police Department Special Response Team (SRT), formed in 1997, is made up of police officers who are on call 24 hours a day, seven days a week. Their work on SRT is in addition to their regular duties and assignments, and members carry a pager. Each Team member must meet strict requirements and is selected after a rigorous testing process. The Team trains monthly in preparation for handling a variety of high -risk and skill critical incidents. This year the Team conducted training exercises in a state of the art "shoot house" located at Camp Dodge, home of the Iowa National Guard. Utilized by law enforcement agencies from across the Midwest, this facility allows Team members to train mission critical skills in a live fire environment. Plans have been made to use the facility in 2011. The SRT has historically been uti- lized to serve high risk search and arrest warrants, to respond to armed subjects who may be in a fortified location, to carry out dignitary protection details, to monitor special events and to con- duct open area searches. This unit also serves as a ready response to issues of civil disorder and to be deployed to special events. The Special Response Team handles incidents which carry with them the potential for high risk through utilization of tactics that lessen the chances of injury or death. Iowa City Police Department K9 The Iowa City Police Department continued to utilize the services of their two K9 units in 2010. Officer Kevin Berg and his K9 partner, Naton, and Officer Matt Hansen with his K9 partner, Becky, make up the unit. The canine teams work with uniformed patrol handling rou- tine calls for service. They are utilized when officers need to search for lost or hidden sub- jects, apprehend fleeing suspects, search for evidence and detect the odor of narcotics. The canine teams also conduct public demonstra- tions. During 2010, the K9's assisted in secur- ing a number of search warrants which result- ed in seizure of multiple pounds of illegal drugs, and the seizure of funds and property which were procured from illegal drug sales. Officer Hansen and Becky assisted the John- son County and Muscatine County Sheriff's Of- fices with tracking a driver who fled from the scene of a chase. Becky and Officer Hansen tracked the driver for just under 5 miles in sin- gle digit temperatures before they located the driver and were able to effect an arrest. 2010 Annual Report METRO BOMB A member of the Iowa City Police Depart- ment is part of the Johnson County Metro Bomb team. This is a nationally accredited team made up of members from the Univer- sity of Iowa Police Department, Coralville Police Department, the Johnson County Sheriff's Office and Iowa City Police Depart- ment. They also utilize a K9 trained to rec- ognize explosive devices. The team de- ploys to perform protective sweeps for sus- picious packages, mitigation of known ex- plosive devices, and investigation of inci- dents involving explosive unstable or suspi- cious devices. 19 Iowa City Police Department [ORKIM The Iowa City Police Department provides services to the public through the use of non -sworn personnel known as Community Service Officers. They are tasked with en- forcement of parking regulations, traffic con- trol, assisting some animal control functions, vehicle unlocks, and removal of abandon or illegally parked vehicles. They also assist with working the front desk and fingerprint- ing applicants for the Housing Authority. A 2010 Annual Report FTO' S Field Training Officers (FTO's) serve as the first and most important step in the develop- ment of new officers. FTO's the new hires in areas of internal policy and procedures, police operations and community aware- ness. This is accomplished through an in- tensive one -on -one oversight so that at the conclusion of the 4 month program, the pro- bationary officer is ready to operate on their own. GRANT ACTIVITY In 2010, the Iowa City Police Department was awarded a number of grants administered by the State of Iowa utilizing federal funds. The first grant is through the Governor's Traffic Safety Bu- reau (GTSB). Under this grant officers logged over 600 hours of traffic enforcement. Officers are targeting drivers who may be impaired or not utilizing their safety belt. Iowa City has over 25 years of collaboration with GTSB to promote safe driving practices. The next two grants are awarded through the Governor's Office on Drug Control Policy using Edward Byrne Memorial Justice Assistance Grant Program (JAG). Funds from one of these grants are utilized to pay for a full time drug enforcement officer. This investigator works with other members of the Johnson County Multi- Agency Drug Task Force targeting those that make a living selling illegal drugs. The other JAG grant is a partnership with Johnson County Sheriff's Office, Coralville Police De- partment and North Liberty Police Department. Iowa City is responsible for the application and management of this grant. Iowa City will use part of the funds to provide directed overtime pa- trol aimed at reducing violent behavior. The rest of the funding will be used to purchase equip- ment designed to assist officers in their investigations. The last grant is the Bulletproof Vest Partnership (BVP), created by Act of congress and admin- istered through the U.S. Department of Justice. Funds from this grant are used to offset the cost of purchasing new bulletproof vests for Iowa City Police Officers. 20 JUVENILE CURFEW DATA FOR 2010 *Partial Year —The juvenile curfew law went into effect in March 2010. This table includes nine months of contacts. Contacts include both citations and warnings. A complete twelve month report will be completed separate from the annual report. 21 NUMBER O CONTACTS AGE 12 13 14 15 16 17 18 19 Parent 0 Total BLACK 1 3 0 3 4 4 0 1 2 18 Female 1 2 1 2 6 Male 1 3 2 4 2 12 WHITE 0 1 2 1 12 11 0 0 0 27 Female 1 2 5 3 11 Male 1 7 8 16 TOTALS 1 4 2 1 4 1 16 15 0 1 2 45 NUMBER OF CITATIONS AGE 12 13 14 15 16 17 18 19 Parent Total BLACK 1 3 0 2 3 3 0 1 2 15 Female 1 1 2 4 Male 1 3 2 3 2 11 WHITE 0 1 2 1 5 8 0 0 0 17 Female 1 2 1 2 6 Male 1 4 6 11 TOTALS 1 4 2 3 8 11 0 1 2 272711 NUMBER OF WARNINGS AGE 12 13 14 15 16 17 18 19 Parent Total BLACK 0 0 0 1 1 1 0 0 0 3 Female 1 1 2 Male 1 1 WHITE 0 0 0 0 7 3 0 0 0 10 Female 4 1 5 Male 3 2 5 TOTALS 0 0 0 1 8 4 0 0 0 13 *Partial Year —The juvenile curfew law went into effect in March 2010. This table includes nine months of contacts. Contacts include both citations and warnings. 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E i E i F Z W A O O c f N M q m a w n N O W ❑ U r N ❑ N m O a n J CVO M ■ W a V v e � in m N ❑ / ' ■ / W C N - r C O M nj e � W rm 0 a m w m ❑ 0 0 f f f C C C a a a m 0 0 0 m 0 0 0 m 0 0 0 M M M r V M M M r V M O O O W 0 Q v v y m m U E 2 F v v m m E 2 Q W U' Q v U E v 2 F v v E 2 a W Q v U E v v v 2 F E 2 a LL LL Q m LL = LL Q j LL = LL Q N N N v O a E v U > v A °.3 v a F o o Q o N � N E a o c ` O O N O '- N N W rt v 3 o s 3 a " m a o w — v 't m q W N2 W v o a > U v v r 1, o A u N U O v n `0 .3 q s 0 Y ` O A O O a E v Iowa City Police Department 2010 Annual Report COMPUTER & TECHNOLOGY SYSTEMS Jim Baker is tasked with the responsibility for the police information technology, CAD system support, records inte- gration and technology for the Police Department. This includes wireless solutions and communication up- grades and the day to day support of all police comput- er hardware and software, both in the department and mobile applications in the field. As part of the move to a new platform for Records Man- agement, a new system was initiated in conjunction with the relocation of the Iowa City Police Department Evi- dence Storage that included a new barcoding and identifi- cation system for evidence items and locations within the evidence storage area. During the move -in process all evidence items were bar - coded and located both physically and inside the new software to provide bet- ter ways to trace and locate evidence items. A new wire- less laptop with barcode scanning and printing capa- bilities allows evidence cus- todians to become more mo- bile within the facility without losing the ability to perform their tasks electronically. patch Center to the Johnson County joint Communication Center, the position of Sta- tion Master was created and a new call taking software linked to the CAD was in- stalled. Users were trained on the tasks that would need to be done from our Station Masters, including a new Na- tional Crime Information Center program. A new mo- bile client was installed in Iowa City Police patrol units which allowed officers to view details of all current ac- tivity, as well as current de- tails of their assigned calls. A new integrated NCIC client was also installed which gave officers easier access to information from the field without having to navigate through multiple software platforms. After a minor hardware upgrade to install necessary antennas nevi mapping software with AVL and GPS capabilities was installed which not only gave officers the ability to see lo- cations of active calls and provide routing functions, but also allows JECC to see lo- cations of units in relation to a call for dispatching purpos- es. Assistance was given to help the incorporation of the new radio system, including the issuance of equipment, working with the vendor on getting updates completed in a timely manner, and man- agement of the new and old hardware. New mobile computers were installed in vehicles for the Animal Control Division, which allows them to do more of their associated du- ties from the field, giving them access to data regard- ing animal licensing and ownership through an inter- face with their Chameleon Software. M Iowa City Police Department 2010 Annual Report TRAINING & ACCREDITATION Sgt. Kevin Hurd is responsible for coordinating, documenting, and developing all the training for the Iowa City Police Department. Another large portion of his duties is to oversee the re- view of current general orders and the generation of new orders as part of the CALEA Accredi- tation process. IN -HOUSE TRAINING In 2010. Officers received in excess of 6000 hours of training, including over 3000 hours of in -house training. In 2010 the Department add- ed force on force training on a department wide basis. This training involved the use of SIM- MUNITIONS© which is a system using weapons issued by the department. This training required officers to make real -time decisions in the use of force and included a thorough post incident review between the instructors and students. The scenarios used for this training were developed from calls handled by the department. Training consisted of: 16 hour annual MATS training (blood borne pathogens, hazardous materials, incident command, legal updates, child abuse, elder abuse, etc.) 8 hour Use of Force and pursuit issues Spring and Fall Firearm Qualifications Less Lethan Munitions Training Patrol Rifle Operator (PRO) training New Preliminary Breath Test Certification Taser Update Training EM FF -SITE TRAIN Officers numerous off -site training sessions including attendance at schools and train- ing sessions at Mobile Team Training Unit IV in Moline, the Iowa Law Enforcement Academy, and the Midwest Counter Drug Training Center in Des Moines. Additional- ly members attended conferences, semi- nars and training sessions focusing on specialized areas of police work such as death investigations or technical training such as the use of the Instructor Certifica- tions or Evidence Collection. Nine new officers completed the 560 hours of required Law Enforcement Basic I Certi- fication Training for a total of 5,040 hours. GOALS FOR 2012 Maintain training needs for department Increase number of Crime Scene Tech- nicians and training opportunities for CST's Seek ways to bring quality training to Iowa City to reduce travel costs Seek training to expand departmental expertise. Iowa City Police Department 2010 Annual Report TRAINING & ACCREDITATION ACCREDITATION The Iowa City Police Department is a Nationally Accredited Police Department, receiving it's initial accreditation from the commission on Accreditation for Law Enforcement ( CALEA) in March of 2002. The Department has been re- accredited three times (every 3rd year) since the initial award. The De- partment underwent it's triennial on -site review of the CALEA standards in December of 2010 and expects to receive re- Accreditation in March of 2011. To maintain accreditation the department must remain in compliance with applicable stand- ards and must show proof of compliance for each standard for each year of the accreditation cycle. In addition, the De- partment is required to come into compliance with newly de- veloped accreditation standards. New standards may require the Department to make changes to existing policies and pro- cedures or develop new policies and procedures. r? �`+2 ((mmnis5inn mt Acmilafinu line ir'ain �ntinrenunh\gvlcrirs. Inc ilvwa Cjiiv t�2num) �,lnlirr 1�leparrinent L..Af p./ .✓..WGL.rvWiLy......e:,uKR Lw. mL+^ +.t.,.de.... lrrt1i�i[xk af:�Oumad �cacdila[i�m GOALS FOR 2012 Obtain /maintain proofs of compliance for all applica- ble standards from the 2011 re- accreditation and develop policies and proofs of compliance for newly developed stand- ards. Continue the documenta- tion of existing standards and come into compliance with other than mandatory standards and newly ap- plicable mandatory stand- ards. Implement changes to files to make them more reader /assessor friendly, including chapter sum- maries, as applicable. Address anticipated changes in the Accredita- tion process. Begin preparations for a "paperless" accreditation for the 2011 -2014 accred- itation cycle. Im Iowa City Police Department 2010 Annual Report CRIME PREVENTION Officer Jorey Bailey continued his role as the Crime Prevention /Community Relations Officer for the Iowa City Police Department in 2010. The year showed several signs of improvement in the area of youth related crimes and calls for service. Juvenile complaints were down from 624 in 2009 to 386 in 2010. Additionally, the Iowa city Police Department Substation located at 1067 Highway 6 E. opened in 2010. The substation is home to the ICPD Crime Prevention Office and offers additional workspace for patrol officers working the Southeast side of Iowa City. The substation encourages neighborhood involvement by offering residents and businesses located on the Southeast side of Iowa City with a centrally located police presence. One of the goals of the Crime Prevention Office is to serve as a community mentor for youth related programs and to interact with youth in positive envi- ronments. The Crime Pre- vention Office also works) closely with Marcia Bol- linger in the City's Neigh- borhood Services Office. Community Programs in- clude: • FAS TRAC • Children of Promise • Neighborhood Associa- tion Meetings • Johnson County Shop- lifter Diversion Program Officer Bailey is involved in the coordination and implementa- tion of the following community activities: Safety Village, Citi- zen's Police Academy, Neighborhood Watch, Crime Free Busi- ness and National Night Out (pictured above). ICI Through the Crime Preven- tion Office the ICPD is repre- sented on the following boards and councils: • Johnson County Restora- tive Justice Board • School Attendance Task Force • Suicide Prevention Work Group • Johnson County Child Protection Team • Linn County Juvenile Task Force Graffiti documentation and reporting, school notifications, business security cameras, and police activity reporting to schools and landlords is a part of the Community Moni- toring and Action program of the Crime Prevention Divi- sion. Iowa City Police Department 2010 Annual Report ANIMAL SER Iowa City Animal Services is a division of the Iowa City Police Department and operates as a public safe- ty /enforcement agency for animals and the public in Io- wa city and contracted jurisdictions throughout Johnson County. Misha Goodman is in her 17th year as the Su- pervisor at the Animal Services Center. Staffing cur- rently includes: 1 Supervisor, 2 Animal Service Offic- ers, 2 Animal Care Technicians, 1 Animal Center Assis- tants, and 3 Temporary employees (who work 25 hours a week). :1 The Animal Services division was displaced by the 2008 floods and has been housed in temporary build- ings five miles south of Iowa City. Due to the distance, this displacement has caused delays in animal service officer response to service requests, and a reduction in animal adoptions. Because the temporary facility was not built to the specifications of an animal shelter, there are many operational issues that have arisen including increase in animal illness, public and staff safety con- cerns, housing of fractious/ aggressive animals and weather - related difficulties. VICES A ates a full ser- vice animal center which includes: • Housing of displaced or un- wanted animals • Housing of neglect /cruelty case animals pending court decisions • Quarantine of bit animals • Animal Adoption • Animal Licensing • Animal Recovery • Low Income Spay /Neuter Assis- tance program • Low Cost Microchip program • Public Education (responsible animal care, bite prevention, outreach) • Animal Foster Care program • Volunteer training • Disaster Response Emergency Animal Sheltering services • Iowa City Public School District Student Community Service programs • Television and Radio Educa- tional programs 27' Iowa City Police Department 2010 Annual Report ANIMAL SERVICES STATS SHELTER Intakes Adopted Reclaimed by Owner Euthanized— Behavior /Injury Euthanized - Overcrowding Temperament Evaluations Transferred to rescue Wildlife Transferred to rehab Microchips Implanted 2,125 718 495 388 cats, 148 dogs 65 cats, 3 dogs 385 65 4 1,100 W. ENFORCEMENT Service Calls Handled Animal Bites /Quarantine /Testing Strays Picked Up Citations Issued Warnings Issued Hoarding /Mass Impound Cases Meth Impounds /Decon Dog Fighting Investigations Vicious Animal Hearings 1,258 FRIENDS OF THE ANIMAL CENTER FOUNDATION FUNDRAISING AND COMMUNITY EVENTS • Community Micro - chipping Clinic • Coralville 4th of July Parade • University heights Parade • Paws for a Cause Dog Walk 89 320 60 593 2 3 Scrub Your Paws for a Cause Dog Wash Putts 4 Mutts Animal Services Officer Willa Hamilton comforts a dog at the facility (left). 6 3 Iowa City Police Department 2010 Annual Report ANIMAL SERVICES STATS OUTREACH PROGRAMS Grants for Obedience Training 57 Community Wide Education Programs 5 600 Citizens Served Assisted Living Animal Visits 16 240 Citizens Served Community Micro - chipping Clinics 1 112 Citizens Served Humane Education Presentations 40 600 Children / 400 Adults Served Low Income Spay and Neuter Program 106 Volunteer Orientations Low Cost Spay and Neuter Clinics 1 39 Total Animals Altered Pet First Aid Certification Course 1 20 People Served SUPPORT Volunteers Who Logged 1 hour or more 406 Total Hours Worked by Trained Volunteers 9,373 Service Learning Jr. High Students 29 For 116 Hours Court Ordered Community Service Workers 24 For 576 Hours Volunteer Orientations 32 293 People Served Cat Training Classes for Volunteers 21 210 Volunteers Trained Dog Training Classes for Volunteers 24 240 People Trained Advanced Dog Training for Volunteers 3 Assisted Living Training for Volunteers 3 Rabbit Training Class for Volunteers 1 Foster Homes 43 Animals Fostered 182 Days Animals in Foster Care 5,495 Mobile Adoption Off Site Events 35 Open House Donation Drive 2 Over 500 Citizens Attended Iowa City Police Department RECORDS The Records Division of the Iowa City Po- lice Department is staffed by the following: 1 Records Supervisor 2 Senior Records Clerks 2 Records Clerks 2 Part time Temporary Clerks 2 Part time Work Study Positions 2 Senior Citizen Volunteers Records Personnel completed data entry and scanning of 10,076 inci- dents during 2010. This was a 10.3% increase of incidents complet- ed for 2009. A total of 5,639 criminal charges were issued resulting in an 8% de- crease from last year. A reduction in total traffic citations to 4,446 resulted in a 1 % decrease from 2009. There was an 8% decrease in calls for service for a total of 58,726 com- pared to 67,609 last year. Records Management System software im- provements were installed for our in -house record - keeping and reporting purposes. There were many hours spent adapting the software to the needs of the Iowa City Po- lice Department, which involved customiz- ing the look and functionality of the software 30 2010 Annual Report as well as conversion of existing data to fit all into the new platform. Due to the nature of a system wide change much time was spent getting users adjusted to a different way of doing the task they had become accustomed to. Customized reports were developed to extract data specific to the needs of the Iowa City Police Department from the new RMS software. OTHER FACTS 3,870 criminal background checks were com- pleted for 2010 (includes military and other criminal justice agencies even though we do not charge them a fee). Installation of new computer software was completed in June 2010. The conversion process for all previous records is still in pro- gress. OBJECTIVES FOR 2011 Completion of the conversion process for all previous police records. Review Records Clerks job duties for du- plication and maximum efficiency. Cross train Records Clerks and Station Master position on minor duties. Iowa City Police Department VOLUNTEERS 2010 Annual Report A common theme in law enforcement is to serve the community. There is no finer example of service than volunteers. The Iowa city Police Department is honored to have the service of local volunteers from the Retired and Senior Volunteer Program (RSVP). The duties per- formed by these volunteers are essential to the smooth operation of the police department. They are pictured below at the annual appreciation luncheon held each year. Pictured from left to right: • Captain Rick Wyss • Sgt. Denise Brotherton • RVSP Director Joan Cook • Mel Sunshine • Marguerite Harney • Matt Johnson • Emily Bennett • Officer Jorey Bailey • Captain Jim Steffen Absent when the photo was taken was Carol Macon. Marguerite Harney —Mrs. Harney has worked in the Records Division for 10 years and do- nated 157.5 hours of her time in 2010. Carol Macon —Mrs. Macon has worked in the Records Division for 10 years and donated Mel Sunshine —Mr. Sunshine has worked in the Records Division for 10 years and gave 359.25 hours of his time in 2010. Emily Bennett —Mrs. Bennett is in her second year at the Police Department and assists Crime Prevention Officer Jorey Bailey. In 2010 she donated 139.7 hours of her time. Matt Johnson —Mr. Johnson donated 400 hours of volunteer time to the Evidence Division during his first year of retirement in 2010. 31 Iowa City Police Department 2010 Annual Report SCHOOL CROSSING GUARDS Crossing Guards cover the City's 12 approved school crossings for the 180 scheduled days of school. Each guard is paid a salary of $12.50 per crossing (once in the morning and once in the afternoon). Hand held stop signs and safety vests are provided by the City. Each crossing guard receives annual training in August before school begins in the fall. When a crossing guard cannot cover their assigned crossing, and a substitute is not available, the police depart- ment's Community Service Officers or Police Officers are assigned the task. The Crossing Guard budget for 2010 was $63,184. The following lists the school crossings and the school crossing guard assignments for this past year: 32 Horn W. Benton & Denbigh Roosevelt Benton and Greenwood Benton, Miller, Hudson Horace Mann Dodge & Church Governor & Church Regina & Hoover Rochester & Ashwood Rochester & 1st Avenue Hoover Court and 1 st Avenue Lemme E. Washington & Dartmouth Lucas Muscatine & Southlawn Grant Wood Sycamore & Lakeside Jackie Simpson (17 years) Elizabeth Kinlein (1st year) Beth Pennell (1 st year) AM —Ruth Baker (1 st year) PM— Dianna Chance (1 st year) Diane Frei (12 years) AM —Barry Bender (1 st year) PM— Teresa Scharf (20 years) Don Strand (4th year) Tom Johnson (2nd year) AM —Marie Welsh (3rd year) PM —Barry Bender (1 st year) AM— Teresa Scharf (20 years) PM —Joe Stier (2nd year) Bernard Milder (3rd year) Glenn Kloos (2nd year) Rounding out the group as ever dependable substitute crossing guards were Norman Doeden (3rd year), Judy Madsen (3rd year), and Carol Berry (1st year) who were all willing to sub whenever they were needed.