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HomeMy WebLinkAbout2011-11-17 Info Packet� - 1 CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET NOVEMBER 21 SPECIAL WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Summary of Pending Work Session Items November 17, 2011 IP3 Memo from Parks & Recreation Dir.: Farmers Market Strategic Planning Report IP4 Memo from Public Works Dir.: Space Needs Study and Masterplan Preliminary DRAFT executive summary and report — work session presentation Monday, November 21't IP5 Email from Kelly Bender: Bar Owner and PAS Recommendations for 21 Ordinance Changes (staff response included) IP6 Memo from Asst. City Manager: Immigration / Building Safe Communities IP7 Memo from City Clerk: Agenda Items for Joint Meeting of November 30, 2011 MISCELLANEOUS IP8 Memorandum from Housing & Inspection Services Director and Housing Administrator Director: Status of the Iowa City Housing Authority's Tenant -to -Owner (TOP) and the Affordable Dream Homeownership Program (ADHOP) IP9 Memo from Director Public Works: Landfill Rates IP10 Copy of letter from Lincoln Elementary PTO, concerned parents, and Manville Heights Neighborhood Association: Raised sidewalk on Park Road I1311 Letter from Senator Grassley: Funding for USDA Commodity Supplemental Food Program IP12 Memo from Police Capt. Wyss: 2011 Customer Survey IP13 Letter from Lee Grassley, Mediacom, to the City Clerk: Rate Increase IP14 League of Iowa email: Training for New City Officials _ 11 =17 -17 City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas November 17, 2011 www.icgov.org TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE ♦ MONDAY, NOVEMBER 21 tmma j. riarvat riau 5:30p Special Formal Meeting (separate agenda posted) Special Work Session ■ Council Appointments ■ Joint Meeting with Parks & Recreation Commission — Farmers Market Strategic Planning Committee Report [IP #3] ■ Agenda Items ■ Space Needs Study /Master Plan — Draft Report [IP 4] ■ Recommendations from Partnership for Alcohol Safety — changes to 21 Ordinance Exceptions [IP 51 • Immigration and Building Safe Communities [IP 6] ■ Information Packet Discussion [November 3, 10, 17] ■ Council Time ■ Summary of Pending Work Session Issues [IP # 2 ] ■ 2011 Legislative Priorities [IP #2 of 11/10 Packet] ■ Joint Meeting agenda items [IP 7] ■ Meeting Schedule ■ Upcoming Community Events /Council Invitations ♦ TUESDAY, NOVEMBER 22 7:00p Special Formal Council Meeting Emma J. Harvat Hall ♦ TUESDAY, NOVEMBER 29 Beckwith Boathouse 1:00p -5:00p Special Work Session — Strategic Planning Session Terrill Mill Park 5:00p -7:00p Orientation (current and incoming Council) ♦ WEDNESDAY, NOVEMBER 30 IC School District 4:00p Joint Meeting Administrative Offices ♦ MONDAY, DECEMBER 5 Emma J. Harvat Hall 3:15p -6:30p Special Work Session — Strategic Planning Session ♦ TUESDAY, DECEMBER 6 Emma J. Harvat Hall 4:30 -6:00p Reception for outgoing Council Members lobby Conf. Room 6:00p Special Work Session 7:00p Regular Formal Council Meeting (continue work session if necessary) wffl� SUMMARY OF PENDING WORK SESSION ISSUES 11/17/11 Downtown Retail Market Analysis Study Presentation (DECEMBER 6) Meeting with Area State Legislators /2011 Legislative Priorities (DECEMBER/JANUARY) Review Function of Boards /Commissions: Explore Possible Consolidations December 6 (Combined) - � CITY OF IOWA CITY IP3 =4 Ita'aill MEMORANDUM Date: November 16, 2011 To: Tom Markus, City Manager From: Michael Moran, Parks & Recreation Director Re: Farmers Market Strategic Planning Report Introduction: At the May 11, 2011 Parks & Recreation Commission meeting, the Commission moved and seconded that an ADHOC Committee be formed consisting of three Commission members, three vendor representatives, and the Director and Administrative Secretary of the Parks and Recreation Department. The goal of this committee is to develop a long term strategic plan for the Iowa City Farmers Market. History /Background: The Parks and Recreation Department has coordinated the Iowa City Farmers Market for the past 38 years, 20 of those in the Chauncey Swan Parking Ramp. In the past several seasons, there has been interest by various groups to investigate the possibility of moving the market to Downtown Iowa City. Discussion: The Commission asked that this committee create a long term strategic plan that would assist the department in addressing these requests for moving, expanding, or for the future plans of the market. The Commission feels that being proactive rather than reactive would be beneficial to everyone. The items identified in this outline will assist the Iowa City Farmers Market and the Parks and Recreation Department in developing this plan. Recommendation: The Parks and Recreation Commission wishes to have the City Council review this proposed outline for a strategic plan, make suggestions and include any other items that seem relevant to this process. The Commission will return in the spring prior to next year's farmers market with a developed Farmers Market Strategic Plan. FARMERS MARKET STRATEGIC PLANNING OUTLINE Introduction: On May 11, 2011, the Parks and Recreation Commission moved and approved to create a strategic planning committee for the Iowa City Farmers Market. This was in reaction to the Iowa City Downtown Association's request to investigate the possibility of moving the Iowa City Farmers market from its current location in the Chauncey Swan Parking Ramp and E. Washington Street to the streets of downtown. The Commission asked that the committee consist of three commission members, three farmers' market representatives, the Director of Parks and Recreation and the Administrative Secretary for Parks and Recreation. The committee held monthly meetings June through September of 2011. In September, the committee presented the Parks and Recreation Commission with the following outline as a guideline for completing a written strategic plan. The commission reviewed, made suggestions and approved the outline and recommended that this outline be presented to City Council. The Parks and Recreation Commission wishes to present a completed strategic plan for the Iowa City Farmers Market to the City Council in the spring of 2012 prior to the start of the regular market season. Location a. Leave the market in the Chauncey Swan Ramp b. Allow expansion around the ramp (Washington St., VanBuren St., Gilbert St., College St., Chauncey Swan Park) while maintaining a ratio of 70% produce /food vendors to 30% arts and craft vendors c. Possible development of a permanent facility for the farmers market at the future Riverfront Crossings location. II. Customer Safety a. Determine safe aisle width within the ramp b. Provide for better traffic flow and movement of the patrons and vendors within the ramp. III. Budget a. The Farmers Market must be self - supporting including salaries of permanent full -time and part-time temporary employees, advertising fees, special event costs, etc. IV. Other future plans for the market a. Administer a year round farmers market at Grant Wood Elementary from November through April (already doing this) b. Discuss and improve on marketing strategies c. Assist in creating an active advisory board /commission to coordinate the farmers market with Recreation Division staff to assist this group until they become self - supporting. City of Iowa City 1P4 MEMORANDUM DATE: November 16, 2011 TO: Tom Markus, City Manager FROM: Rick Fosse, Public Works Director RE: Space Needs Study and Masterplan Preliminary DRAFT executive summary and report — work session presentation Monday, November 213t Introduction Attached is a preliminary draft of the Executive Summary of the Space Needs Study and Masterplan that will be presented at the November 21' City Council Work Session. Although the Space Needs Study and Masterplan will not be complete until spring, the Intent of this presentation is to share the information that we have to date to assist the Council with their up coming strategic planning process. It must be emphasized that the preliminary draft report is incomplete and does not present the full comprehensive picture, but it is the best information we have available at this time. History/Background RDG Planning and Design is in the process of conducting a Space Needs Study and Masterplan for the City of Iowa City. The Intent of the study is to assess our City facilities and draft a kmg term comprehensive masterplan. This review has included an evaluation of condition, staff interviews, and assessment of usage, growth, operating costs and green issues. Discussion of Solution Only two thirds of all City facilities are Included in the preliminary draft report. To facilitate evaluation, the City facilities were divided into three assessment groups based on department oversight or physical proximity to one another and age. The final product will be complete this spring and will provide an Inclusive picture of the facility needs at 5, 10 and 15 year planning horizons and a long term plan of 20 to 25 years. It is intended to be a working document that serves as a decision making tool, providing direction on the restoration, use and management of our facilities, and identify potential locations as part of development. Recommendation Please review the preliminary draft of the Executive Summary and come prepared with any questions you may have to the November 21`t work session. cc: Ron Knoche,-City Engineer Kumi Morris, Architectural Services 1'1. ar.s•�1;�ac � r.•��a,;sa Kumi Norris November 14, 2011 City of Iowa City Architectural Services Coordinator 410 E. Washington Street Iowa City, IA 52243 RE Iowa City Space Needs Assessment and Master Plan: PRELIMINARY DRAFT — November 2011 Dear Kumi, The document before you Is a Preliminary Draft of the City of Iowa City Space Needs Assessment and Master Plan. The RDG Planning & Design Team is In the midst of distilling and organizes the mass of data elected during our on —site observations. As such, this version of the document Is preliminary and partially complete. This working document is being provided to the City so that it may be shared with the Iowa City City Council prior to their Strategic Planning effort. The facilities assessed, and the structures and departments that comprise them, were divided Into three assessment tour groups by the Assessment Team and City Staff. This division allowed for the team to focus on certain facilities that had similar uses, departmental oversight or physical proximity to one another. While all three group tours have been completed, only the first two groups have begun the data distillation process. Group Three was completed In late October 2011 and the facilities from that group are not Included In this Preliminary Draft, this Is relayed In more detail In the Executive Summary of this Preliminary Draft Report. Please note that this Preliminary Draft document Is intended to: • Provide City Council with an wderstanding of the current progress of the Iowa City Space Needs Assessment and Master Plan effort; • Assist City Council to understand the current physical condition of many existing facility spaces and systems; • Assist City Council to understand Draft concepts regarding current space needs for those facilities Included In this Draft. Uftimatety, the completed Iowa City Space Needs Assessment and Master Plan document will: • Provide the city of Iowa City with a detailed understanding of the existing quality and quantity of spaces and systems that comprise those facilities and structures documented herein. • Provide the City of Iowa City with a flexible, long range guide for the sustainable Improvement of the spaces, space usage and building systems of those facilities documented Mein through recommendations for renovation, relocation or new construction. If you have any questions regarding this Preliminary Draft document please let us know. We look forward to working with you and City Staff to advance this document to it final form. RDG Planning & Design 301 Grand Avenue Tel 515.2883141 Des Moines, Iowa 50309 Fax 515.288.8631 www.rclgusa.cdrr RDG to Inc . • W9e 2 Sincerely, GW Justin Platts, ASLA, LEED® AP Partner RDG Planning & Design RDG Planning & Design 301 Grand Avenue Tel 515.288.3141 • • • Des Moines, Iowa 50309 Fax 515.288.8631 www.rdgusa.com RDG IA Inc �- 4JW ak- �1 77F ' e d � 4h (11)"101'(M Iowa City Municipal Facilities Space Needs Study and Master Plan 71 A t _ Prepared by: RD &PLANNMC, RDG Planning & Design 301 Grand Avenue Des Moines, Iowa 50309 2010.512.00 SECTION A 6„ Iowa city municipal facilities space needs study and master plan executive summary PRELIMINARY DRAFT NOVEMBER 14, 2011 INTRODUCTION In the autumn of 2010 the City of Iowa City retained RDG Planning & Design and its mutli- disciplinary assessment and planning team consisting of Morning Star Studio, Hall & Hall Engineers and Henneman Engineering to observe and assess the condition of several City facilities. This team was tasked with assessing the physical spaces and systems of the City facilities detailed here -in and with assisting the City to plan for the future space and system needs of these facilities by making recommendations for the renovation, relocation or new construction (if needed) of the facilities assessed. The Assessment and Master Plan document before you is therefore a combination of the assessments conducted and any long -term improvements recommended by the assessment and planning team. Scope of Assessment and Planning The scope of the project primarily includes the visual observation and assessment of spaces and systems that comprise each of the City of Iowa City facilities involved, the understanding and prioritization (by facility) of facility space and system needs, recommendations for space and systems improvement (as determined necessary) and recommendations for improved facility energy efficiency (as needed). The assessment and planning team observed and assessed the following aspects of most facilities within this document: • Architectural (Interior Space) • Structural Systems Heating, Ventilation and Air Conditioning Systems Lighting Systems Technology Systems Fire Protection Security Systems Site Civil and Landscape Systems Certain facilities reviewed by the assessment and planning team were either incomplete at the time of review (e.g. East Side Recycling Center) or were in transitional space that was not City owned (e.g. Animal Care and Adoption Center). Additionally, some spaces were reviewed by the assessment and planning team at the City's request that were intended to be informational to the team and meant to assist the team to understand the "big picture" regarding the space needs of the City (e.g, John Wilson Building and Site). The facilities receiving partial or no written assessment or recommendations for improvements are: Fire Station 4 — Punch List not complete and New Facility Fire Station 2 — New Facility Animal Care and Adoption Center — In transitional Space and Current Space Study Completed EXECUTIVE SUMMARY PAGE 1 SECTION A �tti Iowa city municipal facilities space needs study and master plan w� CT executive summary PRELIMINARY DRAFT NOVEMBER 14, 2011 • John Wilson Building — Reviewed by team to understand overall storage and space needs of City Police Substation — Reviewed by team to understand satellite Police and Library space needs Eastside Recycling Center — Punch List not complete and New Facility These facilities were toured and if specific recommendations for improvement were derived then they are included within. However, a full assessment of these facilities was not completed due to the factors stated. THE PROCESS Public Participation It was critically important to the City of Iowa City that the citizens of the City have the opportunity to participate in the project by providing input regarding their use of the facilities being assessed. The assessment and planning team and City agreed that the use of a typical public open-house meeting likely would not provide a venue for maximized input. It was decided that greater participation of the general public would be gained by providing an internet -based questionnaire. The assessment and planning team created a questionnaire that allowed the public to rate the quality of the aforementioned aspects of the facilities in question and provide specific written feedback of aspects of the facilities they chose. This information has helped the assessment and planning team to target certain areas of public concern throughout the process. The results of this effort can be found in Section F of this document. Assessment and Planning Process The assessment and planning team developed a process for assessment that engaged City staff to assist in understanding the existing objective physical condition and operation of the facilities as well the current subjective opinions of City staff regarding their working environments and day -to -day operations. Each facility's assessment and any recommendations for improvement were completed by utilizing the following process: Gather existing documentation from City of Iowa City; • Distribute questionnaires (facility condition and self assessment) to designated facility staff and department heads for completion; • Facility Staff and Department Heads complete questionnaires and submit to the assessment and planning team; • Assessment and planning team reviews existing documentation and completed questionnaires; • Assessment and planning team meets on site with designated facility staff and department heads to tour the facility for visual (in plain sight) observation of the facility; • Assessment and planning team interviews designated facility staff and department heads to discuss tour and ques- tionnaires to better understand existing space needs, condition Issues, efficiencies and deficits; • Assessment and planning team finalizes data collection, combines and analyzes data and rates systems based on EXECUTIVE SUMMARY PAGE 2 SECTION A e Iowa city municipal facilities space needs study and master plan executive summary PRELIMINARY DRAFT NOVEMBER 14, 2011 five (5) point scale; Assessment and planning team develops recommendations for short -term and long -term improvements as needed. Project Oversight The City of Iowa City created a project oversight group to assist the assessment and planning team in developing a greater understanding of the facilities being reviewed, existing and upcoming facility improvement efforts and met with the assessment and planning team on a monthly basis throughout 2011. The monthly meetings were intended to keep the City abreast of the information the assessment and planning team was receiving, to discuss preliminary observations, assessments and recommendations of the assessment and planning team and for the City to provide direction to the design as needed. The project oversight group consisted of the following individuals: Tom Markus; City Manager • Dale Haling; Assistant City Manager Rick Fosse; Director of Public Works Mike Moran; Director of Parks and Recreation Chris O'Brien; Director of Transportation Services • Kumi Morris; Architectural Services Coordinator DOCUMENT USE This document is intended to provide the City of Iowa City with both an overview of City facilities and detailed documentation regarding the current space and systems conditions of those facilities in one location. The document is structured to primarily give an overview of the existing conditions of each of the facilities in Sections A — F while placing a larger amount of detailed support information in the document's Section G - Appendix. A summary of the document's Sections Is provided below to assist navigation. Section 8 — Facility Summary Using a rating system based on a 0 -5 scale (0 = Failed, 5 = Very Good), each facility has been scored in each of the many categories of assessment listed earlier in this summary. These ratings have been weighted to provide an accurate scoring of each facility. Section C — Facility Space Use Summary This summary is completed for the facilities that the assessment and planning team heard a change in space usage. The existing usage Is defined and the current area allocated to this use is listed. The remaining information describes the space usage change, as well as, the change in square footage required to make this change. EXECUTIVE SUMMARY PAGE 3 RM .. SECTION A Iowa city municipal facilities space needs study and master plan executive summary PRELIMINARY DRAFT NOVEMBER 14, 2011 Section D - Proposed Building Program Solutions There are a number of facilities within the study that the assessment and planning team has developed recommendations and concepts for reorganization, expansion, renovation or new construction. Section E - Sustainable Opportunities The future of design and construction is focused on the implementation of sustainable systems. In Section H of this document you will find a number of potential facility sustainability opportunities that are applicable to many of the facilities that have been assessed. This document does not provide detailed plans for the implementation of a given opportunity. Section F- Public Input Survey Summary The survey was available for completion by the citizens of Iowa City for 2 weeks. More than 200 individuals completed the internet -based survey and more than 700 unique written comments were received. Section G - Detailed Facility Reports This section of the document is a repository for the detailed information associated with the assessment of each facility. It is a collection of process documents that includes facility tour assessment forms, facility questionnaires, project oversight group meeting presentations and meeting minutes. Appendix A - Proposed Facilities Needs As each facility has been assessed a number of needs have been observed by the assessment and planning team. These needs have been assigned a level of priority by the team and have been reviewed by the City's oversight group. Priorities are scored as follows: 0 — Life Safety (Urgent) 1 — High (Immediate Need) 2 — Medium (Medium Priority) 3 — Low (At City's Discretion) This document does not attempt to develop a single comprehensive ranked list of priorities for all facilities due to the complexities of a multi- faceted organization such as this municipality. If a comprehensive overall prioritization is desired, it is an effort that RDG recommends is undertaken by the City after approval and acceptance of this document. Appendix B - Facility Composition Summary Each evaluated facility Is comprised of a variety of elements including structural members, materials, and surface finishes. This summary lists each of these elements, its remaining useful life, and a scored evaluation of its current condition. EXECUTIVE SUMMARY PAGE 4 SECTION A r1* Iowa city municipal facilities space needs study and master plan executive summary PRELIMINARY DRAFT NOVEMBER 14, 2011 Additional comments provide detail. Appendix C — Facility Interview Summary To gather more insight into each facility, designated city staff completed questionnaires prior to design team visits and on -site, face -to -face interviews were conducted. The questionnaires Included questions regarding public services provided, physical usage of the facilities by the public and staff, transportation needs, site requirements, space deficiencies, location adjacency requirements to other departments, climatic comfort/performance including lighting, mechanical, electrical and plumbing issues, current and future technology needs, and security concerns. The design team met with representatives of each facility to discuss a variety of topics concerning the specific facility and Its relationship to the greater system of facilities operated and maintained by the City of Iowa City. The interviews discovered positive and negative issues with the facility. The most prevalent items gathered from the questionnaires, tours, and interviews are listed within the Facility Interview Summary. CONCLUSION The assessment and planning team has concluded that the City of Iowa City facilities assessed appeared to be in fair condition overall. As may be expected, the newer City facilities such as Water Treatment, Fire Stations 2 and 4 and South Wastewater are in very good condition. There are facilities that the assessment and planning team recommends receive higher priority from the City for repair, renovation and /or replacement. The detailed reasons for our recommendations will be found later in this document, but generally stem from the age of structure and deferred maintenance, poor general functionality due to the evolution of services provided by the facility, general space shortage that impedes functionality, and a lack of storage space. Facilities Needing Higher Priority: Age, Deferred Maintenance, General Functionality: — Solid Waste Building —1200 S. Riverside Drive — Water Distribution Building —1306 S. Gilbert Court — North Wastewater Administration Building —1000 S. Clinton Street — Landfill Shop and Outbuildings — 3900 Hebl Avenue SW General Space Shortage Impeding Functionality: — Police Station at City Hall —410 E. Washington Street — Fire Station #1 at City Hall — 410 E. Washington Street EXECUTIVE SUMMARY PAGE 5 11- 1—RD9 a, SECTION A '4 Iowa city municipal facilities space needs study and master plan �- C111 01 " " "' �m000"w executive summary PRELIMINARY DRAFT NOVEMBER 14, 2011 — Solid Waste Building —1200 S. Riverside Drive — Streets Building —1200 S. Riverside Drive — Traffic Engineering —1200 S. Riverside Drive — Equipment Building —1200 S. Riverside Drive Lack of Storage Space: — Solid Waste Building —1200 S. Riverside Drive — Streets Building —1200 S. Riverside Drive — Traffic Engineering —1200 S. Riverside Drive — Equipment Building —1200 S. Riverside Drive — Police Station at City Hall — 410 E. Washington Street It should be noted that the City Staff and Department Heads associated with these facilities appear to be providing exemplary service considering the quality of their current facilities, though It is the opinion of the assessment and planning team that the physical facilities are likely hindering their performance. The assessment and planning team would like to thank the City of Iowa City Staff and Administration for their assistance and accommodation throughout this process. Staff made themselves available whenever asked and provided great detail and insight that greatly assisted the assessment and planning team in their efforts. EXECUTIVE SUMMARY PAGE 6 RM.. IIP�1 Marian Karr From: Bender, Kelly S <kelly- bender @uiowa.edu> Sent: Thursday, November 10, 2011 11:49 AM To: Marian Karr Subject: RE: For Nov 21 work session Attachments: Bar Owner and PAS Recommendations for 21 Ordinance Changes- October 2011.docx; Clarification of Recommendations for Food - Related Exception Certificates.docx; PAULAs in Downtown Bars 2011 (Jan - Oct).pdf Yes, thank you. I attached them all to this email Kelly Bender Campus- Community Harm Reduction Initiatives Coordinator The University of Iowa 249 IMU 319 -353 -0102 Kelly- bender@uiowa.edu From: Marian Karr [mailto:Marian- Karr @iowa- city.org] Sent: Thursday, November 10, 2011 11:47 AM To: Bender, Kelly S Subject: RE: For Nov 21 work session Please clarify what you'd like me to share with Council. Partnership The Partnership for Alcohol Safety exists to identify and advocate for strategies that reduce high -risk drinking and promote a vibrant downtown TO: Iowa City City Council FROM: Iowa City Bar and Restaurant Owners & the Partnership for Alcohol Safety RE: Recommendations for changes to 21 Ordinance Exception Certificate requirements DATE: October 12, 2011 Please find in the chart below recommendations for changes to the 21 Ordinance intended to decrease underage access to alcohol in establishments with a food - related exception certificate. These recommendations were developed through a collaborative effort between Iowa City downtown bar and restaurant owners and the Partnership for Alcohol Safety (PAS). The below listed group of bar owners and the PAS recommend including all of the following requirements as criteria for food - related exception certificates within city ordinance 4 -5 -8: Persons Under the Legal Age in Licensed or Permitted Establishments (21 Ordinance). Most of the criteria below are already present in the 21 Ordinance as requirements for other types of exception certificates such as entertainment venues (location in the current ordinance is designated in the chart). We believe the large number of people under the legal age who gather at alcohol establishments with food - related exception certificates warrants creating much stronger standards for responsible alcohol sales and service practices such as those listed below. *Downtown bar and restaurant owners suonortine these recommendations include: Brian Flynn (Joes, Donnely's, Blackstone), Tom Lenoch (The Library), George Etre (Takanami, Formosa), Leah Cohen (Bo James), Billy Bryce (Sports Column), George Wittgraf (Union Bar), Jeff Maynes (Union Bar), Chris Flanders (The Airliner), Jim Mondanaro (Joseph's, The Saloon, Givanni's, Bread Garden Market), Jim Bell (Deadwood). Page 1 of 2 Location in Recommended requirements for food - related exception certificates current ordinance: 1. A licensee whose primary business purpose is not the sale of alcoholics beverages B3a may qualify for an exception by filing with the city clerk a verified statement which establishes that on average over a calendar year more than fifty percent (50 %) of the licensee's gross sales are from the sale of goods or services other than alcoholic beverages, which sales shall not include income from fees charged to gain entry to or remain on the premises such as cover charges, drink mixes or any part of an alcohol beverage as defined in chapter 123 of the state code... (Current food - rclated exception requirement) 2. Provide proof of qualification including: business records on which the statement Bab was based, state and federal tax records, application for dram shop insurance and audits performed to determine dram shop insurance premiums, and receipts from vendors for goods purchased, which records shall be made available to the chief of police or designee for review upon request. (Current food - related exception requirement) 3. An exception certificate must be posted at every entrance to the licensed BY, B4, B6 establishment in view of patrons. (Current food - related, all -ages show, and alcohol free event exception requirement) Page 1 of 2 Partnership The Partnership for Alcohol Safety exists to identify and advocate for strategies that reduce high -risk drinking and promote a vibrant downtown 4. It shall be the strict duty of a licensee permitting persons under the legal age onto B4, Me the licensed premises, and the agents and employees of the licensee, to prevent persons under the legal age from consuming or possessing alcohol beverages on said premises. Current all-ages and alcohol -free event requirement) S. Venue maintains a PAULA ratio, as determined solely by the chief of police, of less 136c, B7a(5) than .50. Current entertainment venue and -all ages show requirement) 6. Venue marks all patrons of legal drinking age with a wristband, and marks all BY, B7a(7) patrons under legal age with either a wristband or a different color from legal age patrons, or permanent marker on the hand (Current entertainment venue and all- ages show requirement) 7. Venue provides staff of sufficient number and capability to monitor all patrons B7a(8) Current entertainment venue requirement) 8. DURATION: Exception certificates shall be valid for the duration of the alcoholic Bad liquor control license, wine or beer permit (Current food - related exception requirement) 9. REVOCATION: Exception certificates may be revoked for good cause including: B7d(1 -5) (Current entertainment venue requirements) (changes to a) Where licensee is found to have sold, gave, or delivered alcohol to any patron current under the legal drinking age more than once within any 2 year period; or ordinance b) Where at the end of any month the venue's trailing 12 months PAULA ratio language rises above the maximum allowed PAULA ratio set by the city council; or highlighted) c) Where the venue has failed to cooperate fully with the police department; or d) Where the venue has failed to maintain compliance with all requirements of subsection (TBD); or e) Where continued operation under the exception certificate would be detrimental to the safety, health, and welfare of the residents of the city. 10. NEW BUSINESS: A new licensee whose primary purpose is not sale of alcohol may B3e obtain a temporary 6 month exception certificate if their business plan anticipates (additions to over 50% sales from food. At the end of the 6 month period, the licensee may current obtain an exception certificate for the remainder of the duration of the license if: ordinance a) Sales during the 6 month period support an exception and highlighted) b) The PAULA ratio and all other requirements listed above are met at the end of the 6 month temporary permit period c) No more than one temporary 6 month exception certificate may be granted with the sale of a business at the same location in a three year period. Please feel free to contact us for further information regarding these recommendations. Thank you for your time and consideration. Contact Information: Kelly Bender Coordinator of the Partnership for Alcohol Safety UI Coordinator of Campus Community Harm Reduction Initiatives Kellv-bendeauiowa.edu 319 - 353 -0102 Page 2 of 2 Recommendations for changes to 21 Ordinance Food - related exception certificates To: Iowa City City Council From: Kelly Bender, UI Campus Community Harm Reduction Initiatives Coordinator Date: 11 -10-11 This document is being submitted for purposes of clarification only. There are no changes to the substance of the recommendations from what was submitted on 10- 12 -11. The following are CURRENT requirements for food - related exception certificates which we recommend are kept in the ordinance: 1. Must have more than 50% of sales from goods and services other than alcoholic beverages. 2. Must provide proof of qualification to demonstrate 50% sales. 3. Post exception certificate at all entrances The following are criteria we recommend be ADDED to the list of requirements for receiving and maintaining food - related exception certificates: 1. It shall be the strict duty of a licensee permitting persons under the legal age onto the licensed premises, and the agents and employees of the licensee, to prevent persons under the legal age from consuming or possessing alcohol beverages on said premises. 2. Venue maintains a PAULA ratio, as determined solely by the chief of police, of less than .50. 3. Venue marks all patrons of legal drinking age with a wristband, and marks all patrons under legal age with either a wristband or a different color from legal age patrons, or permanent marker on the hand. 4. Venue provides staff of sufficient number and capability to monitor all patrons. 5. DURATION: Exception certificates shall be valid for the duration of the alcoholic liquor control license, wine or beer permit. 6. REVOCATION: Exception certificates may be revoked for good cause including: a. Where licensee is found to have sold, gave, or delivered alcohol to any patron under the legal drinking age more than once within any 2 year period; or b. Where at the end of any month the venue's trailing 12 months PAULA ratio rises above the maximum allowed PAULA ratio set by the city council; or c. Where the venue has failed to cooperate fully with the police department; or d. Where the venue has failed to maintain compliance with all requirements of subsection (TBD); or e. Where continued operation under the exception certificate would be detrimental to the safety, health, and welfare of the residents of the city. 7. NEW BUSINESS: A new licensee whose primary purpose is not sale of alcohol may obtain a temporary 6 month exception certificate if their business plan anticipates over 50% sales from food. At the end of the 6 month period, the licensee may obtain an exception certificate for the remainder of the duration of the license if a. Sales during the 6 month period support an exception and b. The PAULA ratio and all other requirements listed above are met at the end of the 6 month temporary permit period. c. No more than one temporary 6 month exception certificate may be granted with the sale of a business at the same location in a three year period. Combined LIMPS & ICPD PAULA data 2011 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Totals Airliner 9 39 10 23 11 0 0 0 3 9 0 0 104 American Legion 0 0 1 0 0 0 0 0 0 0 0 0 1 Blue Moose 0 0 0 0 0 0 0 1 2 1 0 0 4 Brother's 3 11 4 12 2 0 1 8 8 13 0 0 62 Chili Yummy Yummy 0 0 0 0 0 0 0 1 0 0 0 0 1 DC's 0 1 2 1 0 0 0 1 0 1 0 0 6 Donnelly's 0 0 0 1 0 0 0 0 0 0 0 0 1 Fieldhouse 0 0 1 0 0 0 0 0 0 1 0 0 2 Grizzly's 0 0 0 0 0 0 0 3 0 0 0 0 3 Martinis 1 0 0 0 0 0 0 3 0 3 0 0 7 Mickey's 0 1 1 0 0 0 3 0 0 0 0 0 5 Library 0 0 0 0 0 0 0 0 1 3 0 0 4 Pints 1 1 0 0 0 0 0 1 0 1 0 0 4 Sam's 5 4 12 11 2 0 0 1 2 0 0 0 37 Sports Column 4 16 9 7 4 0 0 7 8 4 0 0 59 Summit 13 27 7 4 8 3 15 21 11 36 0 0 145 Union 3 15 9 23 3 0 2 7 23 10 0 0 95 Vine 1 0 0 0 0 0 0 0 0 1 0 0 2 Yacht Club 1 0 0 0 0 0 0 1 0 1 0 0 3 Total Per Month 41 115 56 82 30 3 21 55 58 84 0 0 545 160 140 120 100 80 60 40 20 0 # PAULA's in Downtown Bars 2011 (Jan -Oct) 0 �oo�eore`JO��� O`cce\\A aroJ�C\Aya�\cyA �bcA Go\J�SO��\ (V c Ja ■ UIPD ■ ICPD r ^.!�. ®, CITY OF IOWA CITY � = _gc 47 &1, MEMORANDUM Date: November 17, 2011 �- -Jl /� To: Tom Markus, City Manager; Eleanor Dilkes, City Attorne Y1-` From: Eric Goers, Asst. City Attorney Re: Staff Response to the Partnership for Alcohol Safety recommendations As you will recall, on September 12, 2011, staff met with representatives of the Partnership for Alcohol Safety (PAS), including Tom Rocklin and Kelly Bender, to discuss their recommendations for amendments to our Under 21 ordinance. Following this meeting, PAS further discussed and refined their recommendations, and reduced them to writing in their Memo to City Council dated October 21, 2011. Following that proposal, staff met to discuss our response. This memo is intended to summarize that response. The thrust of the PAS recommendations is to apply standards already present in our Code for entertainment and split venues to the older non -bar exception certificates, available to any enterprise not primarily in the business of selling alcohol, and possessing at least 50% of gross sales from goods and services other than alcohol. Although the exception is not limited solely to restaurants (for example, Colonial Lanes has an exception certificate), the vast majority of establishments availing themselves of the exception are restaurants. It is for this reason that PAS refers to them as "food- related exception requirements." However, in order to preserve Council's broader intent for this exception, I will refer to them by the admittedly awkward title of "non -bar exceptions ", preserving the idea behind the ordinance language that states they are for a "licensee or permittee whose primary business purpose is not the sale of alcoholic beverages, wine or beer ". (Iowa City Code 4- 5- 8(13)(3)(a)) For the most part, we agree with the general philosophy put forth by PAS. We acknowledge the uniformity of this stance makes sense most of the time, and would assist in application and enforcement. PAS has numbered their recommendations 1 -10. Many of them are already in place. I will offer our responses to their recommendations utilizing their numbering, as follows: 1. Requiring 50% in non - alcohol revenue is already a requirement of our Code. 2. The issue of establishing financial qualification based on an accountant's verified statement is already in our Code, bus has posed some logistical challenges. Typically the accountant (a CPA is not currently required) only has what the owner gives them to work off. In effect, the accountant merely adds up the numbers given by the owner and calculates the percentage, allowing the owner to effectively self -report their qualification. We would instead propose that to verify qualification each applicant actually be audited, by a CPA, at the applicant's expense. That auditing CPA would then issue the verified statement to the City. 3. Posting an exception certificate at every door is already a requirement for the establishments. 4. Under our current code for split venues and alcohol -free event exceptions, operators have a strict duty to prevent underage possession and drinking, based on the notion that with no alcohol allowed, at all, in that part of the establishment (any part of the establishment in the case of the alcohol -free event), enforcement should be easy. We November 17, 2011 Page 2 do not impose the same requirement of entertainment venues, where alcohol and underage patrons can legally intermingle. Restaurants and other non -bars are in this way much more like entertainment venues than split venues or alcohol -free events. That said, we certainly welcome the codifying of what we see as a duty on the part of even entertainment venue and non -bar exception certificate holders to proactively take steps to prevent underage possession and drinking. Pragmatically, we think the best way to effectuate this notion is by utilizing a PAULA ratio, as will be discussed in recommendation #5. 5. We agree with the application of a PAULA ratio. Given the success of the Under 21 ordinance, and the subsequent plummet in PAULA ratios downtown, we think a ratio of .25 should be expected, instead of the .50 recommended by PAS. For the 12 -month period ending September 30, 2011, there were only 3 establishments with exception certificates with a PAULA ratio over .25: The Airliner, Sam's Pizza, and The Summit. We acknowledge that the standard for entertainment venues is presently .50, and agree that it should be made to match the .25 of the restaurant exception. The entertainment venue with the highest PAULA ratio at present is the Blue Moose, at .04. 6. We welcome the proposal of carrying over marking and wristband requirements from the entertainment venue exception to the non -bar exception. Pragmatically, the application of this rule might warrant further discussions, such as how to avoid the necessity of marking lunch patrons at restaurants, or children bowling on a Sunday afternoon. Perhaps marking requirements could begin at 8:00 p.m., or some similar work - around could be developed. 7. We agree non -bars should provide sufficient staff to monitor underage patrons, and that this requirement could be expanded to include the non -bars. 8. We agree exception certificates should last for the duration of the liquor license, allowing staff and Council to review their operation annually. This requirement is already in place. 9. We agree that a revocation protocol should be expanded beyond the entertainment venue exceptions, where one is already in place, to the non -bars. However, we strongly suggest that we adopt the one already in place for entertainment venues, instead of the modified version proffered by PAS. We prefer the language drafted by the City Attorney's office referencing the standard of proof (preponderance of the evidence), devoid of implications that only following criminal convictions could a revocation be sought. Our language substantially follows the standards of the state Alcoholic Beverage Division in pursuing civil penalties and license suspensions. We also feel strongly that a 5 year rolling window should be used when looking at alcohol sales, by the establishments to minors, like with entertainment venues, instead of 2 years, as put forth by PAS. By way of comparison, any such business caught selling to minors twice within a 2 year period would be fined $1,500 by the state and have their license to sell any alcohol at all suspended for 30 days. Revocation of our exception will only prevent them from allowing underage patrons past 10:00 p.m., they otherwise can continue to sell alcohol to those of age throughout their hours of operation. 10. We welcome the clarification of requirements for new businesses, especially the provision preventing businesses from being sold back and forth every 6 months in order to game the system and constantly operate under a "temporary" exception certificate. November 17, 2011 Page 3 One recommendation discussed by the PAS group, but not in the end recommended, was requiring establishments with exception certificates based on their being restaurants, and not bars, and who desire to stay open past 10:00 p.m. because they are restaurants, not bars, should have their kitchens open anytime they're open past 10:OO.p.m., because after all, they're restaurants, not bars. We don't permit entertainment venues to admit underage patrons on days when there is no entertainment. There's no point in permitting a "restaurant" to allow underage patrons past 10:00 so they can order food, if they can't order food. We would recommend that exception certificates based on other business income should only be effective while that other business aspect is open. In the case of restaurants, kitchens would need to remain open, serving their full menu, any time the restaurant is open. Should you have questions, please do not hesitate to contact me. Cc: Dale Helling, Assistant City Manager Sam Hargadine, Chief of Police Marian Karr, City Clerk r �.!�® CITY OF IOWA CITY ,V sit MTN Date: November 17, 2011 To: Thomas M. Markus, City Mana er 011�• From: Dale Helling, Assistant City Manager' .- Re: Immigration /Building Safe Communities Below you will find additional information, comments, and in some cases staff recommendations, with regard to the recommendations Council received from the Human Rights Commission at your joint meeting on September 19. More information can be provided on specific topics at your request. Please keep in mind that the extent to which we are to pursue these recommendations will require varying resources that will have to be identified, and ultimately made available. Re: Recommendation No. 1 (Implement a Municipal Ordinance Clarifying Municipal Employees' Authority in Immigration Matters) As stated in her memorandum to City Council dated February 24, 2011, the City Attorney is of the opinion that the City could adopt an ordinance similar to Chapter 19 of the Minneapolis Code of Ordinances but advises caution with respect to representations about police activity and the consequences of interactions with the police. The language of the proposed ordinance regarding the practices of public safety officials ignores the reality of the federal Secure Communities program and in doing so, is potentially misleading. In her recent memorandum the City Attorney used the language of a legal commentator who divided up sanctuary policies into the following three categories: 1) don't tell; 2) don't ask; and 3) don't enforce. The Minneapolis ordinance is essentially a "don't ask (limiting inquiries about immigration status) and "don't enforce" (limiting arrests and detention for violation of immigration laws) ordinance. While such an ordinance could be legally adopted by the City, the City Attorney advised that implementation would be problematic in light of the United States Customs and Immigration Enforcement (ICE) program entitled "Secure Communities." Secure Communities is an ICE program under which the fingerprints of persons arrested and booked in local jails are checked not just against the FBI criminal history data but also against the Department of Homeland Security's immigration records. Johnson County went online with Secure Communities on March 8, 2011. As a practical matter, the City assists in the investigation of immigration status every time a person is arrested by the Iowa City Police Department. April 5, 2011 Page 2 Re: Recommendation No. 2 (Clarify Types of Identification Required for City of Iowa City Services) With some exceptions (e.g. stop of driver of vehicle; I -9 forms) the City could adopt a policy similar to that found at section 19.20(a)(4) of the Minneapolis ordinance, which states that when a driver's license is customarily accepted as adequate evidence of identity, a government issued photo identification shall be requested and acceptable. (see, as an example, section 19.20(a)(4) of the Minneapolis ordinance) Re: Recommendation No. 3 (Use the Resources of the IC Human Rights Commission to hold public forums -- ) As an advisory commission to the City Council, the Human Rights Commission has frequently held forums /workshops addressing a variety of human rights related issues, or has co- sponsored these along with others, including community organizations, the University of Iowa, and the Iowa Civil Rights Commission. This has generally been considered an integral function of the Human Rights Commission. These programs have attracted considerable community attention and participation and have been successful in educating and involving citizens in addressing human rights issues that challenge our community. This recommendation would task the commission with a specific charge that would likely result is regular reports and recommendations to Council. There could be budgetary implications depending on if additional resources are needed to carry out those recommendations Council elects to pursue. Re: Recommendation No. 4 (Increase Access to City Services by Immigrant Communities, particularly those identified as most used in the "We Are Iowa City" survey data) In recognizing that a high score of "no opinion" (see appendix A) does not automatically lead to the conclusion that those Departments and Divisions who ranked high fail to do outreach to immigrant communities, the City of Iowa City has several Departments and Divisions that offer information and outreach to immigrant communities, including but not limited to: the Iowa City Public Library, Housing Authority, Human Rights, Neighborhood Services and Community Development. More specifically, the Iowa City Public Library has, as recently as 2009, conducted outreach to the Latino community here in Johnson County. The outreach included advertisements in Spanish being printed in Spanish language newspapers. In addition, the Library currently has the Circulation Brochure printed in Spanish. The Housing Authority currently has the preliminary application for Section 8 available in Spanish on the City website. The Human Rights Division has various brochures and pamphlets available in Spanish. The complaint form for filing discrimination complaints is also currently available in a Spanish version. Likewise, Neighborhood Services has printed some neighborhood newsletters in Spanish. Also, the City's Housing Rehabilitation Program (Community Development) that is funded with City funds, HUD CDBG and HUD HOME funds have informational materials in both English and Spanish. Information about the City's Housing Rehabilitation Program is in Spanish and can be found on April 5, 2011 Page 3 the City's website. The City's Housing Rehabilitation Program Application is in Spanish and can be found on the City's website. In contrast some City Divisions like Transit have only used English for brochures, booklets and /or signage and have not printed materials in another language. The Iowa City Parks & Recreation Facilities also do not currently print materials and /or signage in any language other than English. However, they could make certain materials and /or signage available in another language if requested. It should be noted that all City Departments and Divisions have access to and utilize the Language Line. The Language Line is an industry leader in providing language interpretation services through telephone interpreters in over 170 languages 24 hours a day —7 days a week. This allows patrons of the City to identify the language they speak through a language identification card, which is available in all departments and divisions. Re: Recommendation No. 5 (Issue an IC City Council Proclamation in Support of Immigrant Justice) If Council wishes to take formal action, staff recommends a resolution rather than a proclamation. Typically, a mayor's proclamation is issued in recognition of some event or observance and promotes such recognition by the community at large. It does not commit Council to further action or policy direction. A resolution should be carefully crafted taking into account the advice of the City Attorney as stated elsewhere in these responses, particularly with regard to Secure Communities. Re: Recommendation No. 6 (Implement a Best Practice Model for Inclusive Communities) The two national models recommended to assist the City in building an inclusive community differ in both focus and composition. Seattle's "Racial and Social Justice Initiative" is designed to address institutional racism within a municipality. The "Welcoming America" model is designed to integrate immigrants within the broad community, not just with respect to municipal services. Quoting from its website of "Welcoming America," www.welcomingamerica.org, Welcoming America is a national, grassroots- driven collaborative that works to promote mutual respect and cooperation between foreign -born and U.S. -born Americans. The ultimate goal of Welcoming America is to create a welcoming atmosphere — community by community — in which immigrants are more likely to integrate into the social fabric of their adopted hometowns. The organization offers tools to identify goals for a community and a work plan to address the goals. City staff and /or elected officials and /or the Human Rights Commission could take the lead to set up a Welcoming Committee for Iowa City. Videos are available to assist with developing a local organization. Its success would require many facets of the community to play an active role (e.g., religious groups, University of Iowa, schools, service providers, Chamber of Commerce, and so on). April 5, 2011 Page 4 The "Racial and Social Justice Initiative" is described at length at the City of Seattle web site, www.seattle.gov. The goal of the initiative as set forth on the web site is: RSJI is a citywide effort to end institutionalized racism and race -based disparities in City government. There was no roadmap for this work; no American city or other government institution had ever undertaken an initiative that focuses explicitly on institutional racism. As part of the City's commitment to RSJI, City departments develop and implement annual RSJI work plans. City employees also attend RSJI training to learn more about the Initiative and how to apply racial equity tools to City business. Reports, toolkits, and other materials are available to show the practical steps the City of Seattle is taking to address the issue of racism within city government (e.g., hiring, contracting, training). The "Welcoming America" model projects a communitywide focus and would involve the entire community in a positive, goal oriented initiative that would draw upon a plethora of available resources, both public and private. This seems to best reflect the purpose expressed in this recommendation. Re: Recommendation No. 7 (Increase Law Enforcement's Outreach and Effectiveness) The Commission has requested that the PD take an active role in educating the immigrant community about Secure Communities, monitoring the effects of Secure Communities and advocating against those aspects of the program that are detrimental to police relations within the immigrant community. If Council chooses to adopt an ordinance similar to the Minneapolis ordinance, staff agrees that significant effort would be necessary to educate the community about the limitations of the ordinance due to Secure Communities. With respect to the broader educational effort, given the role of the police as enforcers of the law, other persons and agencies in the community are better suited to the advocacy role envisioned by the Commission but the police department could assist such agencies by providing accurate information. The following are things ICPD does to address equity and fairness with policing issues: ICPD presently participates in three different boards that collaborate on racial issues within the community. These groups either in whole or in part were formed to deal with the disparity numbers in the justice system and they meet throughout the year. • Disproportionate Minority Contact Committee • Iowa City School District Core Management Team • Juvenile Justice Youth Development Program General Order 0 1 -0 1 Racial Profiling The department has a policy that prohibits race based stops. General Order 89 -04 Civil Rights The department has a policy that ensures that all officers must know and respect the civil rights afforded to all residents. April 5, 2011 Page 5 Training Each year all officers receive a minimum of 12 hours of online Legal Continuing Education Units (CEU). One hour of this training is dedicated toward Race Based Stops. This training is put on by Police Legal Science. In January the department will be receiving 4 hours of Cultural Competency Training during the Multi Agency Training System (MATS) which will include every sworn law enforcement officer in Johnson County. The training will be put on by the U.S. Justice Department, Office of Community Relations Service. This training is also in coordination with DiversityFocus.org. This group is interested in partnering with law enforcement in both Linn and Johnson Counties regarding diversity and cultural competency training. Police Citizen Review Board Individuals desiring to do so may file a complaint with the PCRB. This board reviews ICPD policies and makes recommendations to the PD and City Council. The board is required to have at least one open forum per year where citizens can publically comment about the actions and policies of the police department. CALEAR – Commission on Accreditation for Law Enforcement Agencies The Iowa City Police Department is a CALEA accredited department. The policies and procedures have met the "Best Practices" standard for police departments across the nation and world. The department is re- accredited every three years and a public forum is a part of the process where citizens can comment about the actions and policies of the department. Traffic Stop Data Collection Each officer completes a form after each and every traffic stop or encounter. This data is later analyzed for possible trends and reported on annually. For approximately 10 years, the City has been keeping stats on race and ethnicity in traffic stops. This is not an exact science because the officers are making the race and ethnic determination without asking the person. In the traffic counts, Hispanics (the HR Commission uses the term Latino) are cited as white in the race category. In the ethnicity blank, the person is listed as Hispanic. This is because Hispanic is not a race but an ethnic group. Traffic counts are just for drivers (not passengers) — drivers who are issued citations and warnings as well as "victims" (eg, person whose car was hit in a motor vehicle accident). On a criminal complaint (used in all crimes except traffic, with limited exception), there is a blank on the form for race. PD puts white if the person is Hispanic. Again, the PD does not inquire as to the person's race. There is no ethnicity blank on the form, but see #8 below. On the uniform citation (used primarily for traffic cases), there are blanks for race and ethnicity. If Hispanic, race is listed as white, and ethnicity as Hispanic. Again, PD does not ask the person's race or ethnicity. In incident reports (used in all felonies, serious and aggravated misdemeanors and some simples (not, eg, PAULAs, traffic, disorderly house —but assault and theft), there are April 5, 2011 Page 6 blanks for race and ethnicity of suspect and victim. Again, race is listed as white for an Hispanic and ethnicity as Hispanic. Language Training The Iowa City Police Department offers an opportunity for officers to enroll in college level Spanish courses through Kirkwood Community College. ICPD has one officer qualified to teach Spanish at the college level. Tuition for the books and course is covered by the department. If funding is available officers may take additional courses to increase their proficiency. Muslim Religious Community Leaders from the Muslim community generally meet with the Chief during Ramadan to discuss communication and understanding between their group in hopes for better dialog with the police department. Juvenile Curfew Arrest Statistics As part of the Annual Report published each year the ICPD collects racial data on juveniles arrested or warned for curfew violations. This report is produced monthly and the aggregate is published in the ICPD annual report. Diversity /Recruitment The City provides no preference in hiring of police officers based on minority status. The only preference with PD hiring is veteran preference as required by State law. "Affirmative action" is much more difficult to implement in light of the 2 Supreme Court cases from a couple of years ago (U of Michigan law school was one of them). The recommendation refers to recruitment and retention only, not hiring. Police recruitment is conducted according to State mandated Civil Service procedures and consistent with our Human Resources practices. Efforts are made to emphasize that we are an Equal Opportunity Employer and we attempt to identify and utilize advertising sources that are readily available to, or are targeted at, all citizens who are protected by our non - discrimination ordinance, including racial and ethnic minority populations. Re: Recommendation No. 8 (Create a Standing Immigrant Review Committee) Staff recommends a subcommittee be formed of the Human Rights Commission for a two year period and identify problems and specify efforts or issues that could not be addressed by the subcommittee and /or current Commission; and why those issues would require establishment of a new Committee or Board. It is important to note that a subcommittee, made up of less than a quorum of the HR Commission, could include representatives from the immigrant community as members of the subcommittee. Re: Recommendation No. 9 (Provide Outreach to Local Immigrant Communities) There are resources such as local access Cable TV, the City website, social media, etc. to which the City has immediate access and that could be utilized to reach out to the immigrant community. Additionally, posters on buses, informational publications from the library and other April 5, 2011 Page 7 City operations, information distributed by the Neighborhood Services Office, flyers in utility billings, and recreational activities that foster diversity are just a few of the means by which City operations could promote inclusiveness through their regular or daily contact with members of immigrant populations as well as the community at large. Staff will be present at your work session on November 21 to answer any additional questions you may have. If there is other information you'd like prior to the work session discussion, please let me know. r -0- CITY OF IOWA CITY 1P7 ' ;;i:" MEMORANDUM DATE: November 16, 2011 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk mo� RE: Agenda Items for Joint meeting of November 30, 2011 The Iowa City School District will host the next joint meeting of the City Councils of Iowa City, Coralville, North Liberty, the Johnson County Board of Supervisors and the Iowa City School District on Wednesday, November 30, 2011. We will be discussing items for the agenda at your November 21 work session. A complete agenda will be distributed prior to the meeting. Thanks for your cooperation. S:joint request for council tems.doc ®4 CITY OF IOWA CITY IP8 MEMORANDUM Date: November 10, 2011 To: Tom Markus, City Manager From: Doug Boothroy, Director, Housing and Inspection Services; Steven J. Rackis, Housing Administrator Re: Status of the Iowa City Housing Authority's Tenant -to -Owner (TOP) and the Affordable Dream Homeownership Program ( ADHOP) Question: Whether or not the Housing Authority should sell additional Public Housing units through the TOP program? History/Background: The TOP program approved by HUD and City Council authorized the Iowa City Housing Authority to sell 20 single family homes to select low- income families. The TOP program sale proceeds were required to be used to develop additional homeownership opportunities for low income families (e.g., ADHOP and second mortgages for TOP sales). In an effort to provide affordable homeownership options, the City Council, with approval from the HUD, authorized the conversion of Public Housing units to private ownership (Resolution 93 -255). All sale proceeds were required to be used to develop additional homeownership opportunities in accordance with our Section 5(h) Implementing Agreement between the Iowa City Housing Authority and the Federal Department of Housing and Urban Development, entered into on September 14, 1993 (as amended and approved on January 8, 1998). The remaining forty -four (44) units listed in the Section 5(h) Implementing Agreement can only be sold through the TOP program. The thirty -seven (37) Public Housing units not listed in the agreement cannot be disposed without prior approval from HUD. Since 1998, the Iowa City Housing Authority has sold 26 Public Housing units for homeownership. Through the ADHOP program, the Housing Authority constructed sixteen (16) homes, eight (8) of these meet "Universal Design" standards. Since May 1999, fifteen (15) of the ADHOP homes have been sold with one (1) "Universal Design" home currently on the market. The sale of the 26th Public Housing unit — 1220 1 St Avenue, Iowa City, Iowa — was the last Public Housing sold. Currently, the Housing Authority has 81 Public Housing units. The Housing Authority is committed to maintaining a certain amount of Public Housing units as permanent affordable rental housing. Staff determined that at least 80 units were necessary to ensure adequate Capital Improvement funds were received from HUD. As a general rule, Housing Authorities receive $1,300 - $1,800 per unit per year. By maintaining at least 80 units, we should continue to receive at least $100,000 per year (80 *$1,300 = $104,000) in Capital Improvement funds which ensure that the Housing Authority receives a sufficient amount of Capital Improvement Funds to maintain our units, cover operational expenses (does not include salary) and purchase goods and services. All maintenance, 1 November 10, 2011 Page 2 operational expenses, and purchase of goods and services are contracted out to private market businesses and vendors. The majority of our contracts are with businesses located within the City of Iowa City or Johnson County, Iowa. The other major funding source for operational expenses in the Public Housing program is the Operating Subsidy Funds provided by HUD. These funds assist the Housing Authority in bridging the gap between the rent collected and the operating expenses of the program. Recommendation: Staff does not recommend selling additional Public Housing units because the community needs permanent affordable low- income family housing. Eighty (80) Public Housing units provide the minimum level of units necessary to leverage adequate HUD funds for maintenance and modernization. The Public Housing units, not listed in the Section 5(h) Implementing Agreement, condition and /or locations do not meet HUD disposition and replacement criteria (e.g., dilapidated, in disrepair and /or in rundown or impoverished neighborhood). If HUD did approve a disposition and replacement plan, the sales proceeds would not cover a 1:1 replacement ratio and result in a reduction of affordable housing. Note: The Peninsula Apartments is an affordable housing development that targets low- income elderly and /or disabled families. While this building owned by the City of Iowa City and managed by the Iowa City Housing Authority, it is not part of the City's Public Housing inventory and is not subject to the provisions contained in the Section 5(h) Homeownership program for Public Housing. Due to the funding sources (State of Iowa HOME funds, City of Iowa City HOME funds, City of Iowa City issued General Obligation Bonds) the Peninsula Apartments has a 20 -year period of affordability that expires in the year 2025. City of Iowa City MEMORANDUM =" DATE: November 17, 2011 TO: Tom Markus, City Manager FROM: Rick Fosse, Public Works Director RE: Landfill Rates Introduction During the upcoming budget process staff will recommend an increase to the tipping fee (cost per ton) at the landfill effective July 1, 2012. Although this recommendation has not been formally made yet, we know that other communities and businesses are working on their budgets now and need to be prepared for this potential change. The attached letter was mailed to communities and major clients in our service area to provide a heads up of this potential change. The letter was not mailed to Iowa City residents as was mistakenly reported in today's Press Citizen. History /Background The last landfill rate increase was 17 years ago in 1994. The rates were then lowered in 2000 and have remained fixed for the past 11 years. Higher fuel prices and more stringent State and Federal landfill regulation are major contributors to the need for change. Discussion of Solution The attached letter outlines the proposed fee increases based on our current figures. This is our best estimate at this time of the rates that will be proposed in this year's budget process. It is worth noting that even with the proposed increase the fee will still be $0.50 per ton less than it was from 1994 to 2000. Recommendation No action is necessary at this time. This is informational only. cc: Dave Elias, Wastewater and Landfill Superintendent November 7, 2011 «name» «company» a address l» address2»«zip» <<GreetingLine» � it r 41 CITY OF IOWA CITY The Iowa City Landfill and Recycling Center is considering its first rate increase since 1994. The City Council of Iowa City will consider the refuse tipping fee rate increase during the upcoming budget process. If approved by City Council, the new refuse tipping fee rates will increase by $9.50 per ton to: City of Iowa City residents and businesses: $48.00 per ton ($4.00 minimum charge) All other Johnson County residents and businesses: $53.00 per ton ($4.50 minimum charge) Residents and businesses of Kalona and Riverside: $53.00 per ton ($4.50 minimum charge) Other service fee changes below will also be considered: Tire recycling: $0.10 per pound ($3 minimum) Contaminated soil: $53 per ton ($150 minimum) Bulls compost purchase: $20 per ton ($1 minimum) Bulls wood chips purchase: $10 per ton ($1 minimum) Electronic waste: CRT /monitor 18" or less: $7.50 Electronic waste: CRT /monitor larger than 18 ": $12.50 Electronic waste: Miscellaneous: $0.25 per pound ($2.00 minimum) Although the proposed rate increases will not be effective until July 1, 2012, we want to let you know well in advance so that you can budget accordingly. This will be the first rate increase in 18 years. Fuel prices and more stringent State and Federal regulations are two of the most significant factors contributing to the rate increase. If you have questions, please feel free to give me a call at 319- 887 -6106 or e -mail at dave- eliasgiowa- city.org. We encourage you to review your waste reduction and recycling opportunities to limit the impact of this increase. If you would like help examining your options, please contact our Recycling Coordinator, Jennifer Jordan at 319- 887 -6160 or jennifer- Lordan(c Iowa- city.org Sincerely, Dave Elias Landfill Superintendent Inwa City Landfill & Recycling Center 3900 Iluhl Avenue SW Iowa Cily. IA 52246 hllp: jA,%%xicgnv.nrg( landfill 14elissa Tigges IP10 1 Oakridge _venue Iowa City, TA 52246 T 319- 512 -0735 mjtigges @hotmail.com November 8, 2011 The Lincoln Elementary PTO, concerned parents, and the Manville Heights Neighborhood Association are writing to request that a raised crosswalk be installed on Park Road at the Ferson Avenue intersection. There are approximately 30 children now living north of Park and cast of Ferson. This demographic change is the result of both the 2008 flood and natural neighborhood turnover. The children are the driving force behind this request because they are required to cross Park Road for school, practices at the band field, going to City Park and friends' houses. "Their safe passage is currently hampered by: 1. Speeds on Park Road routinely exceed the posted 25 miles per hour limit. The city took traffic speed data last week and the 85th percentile speeds on Park Road near Ferson are 33.9 MPII for westbound traflic, and 32.8 MPII fi)r eastbound traflic. The local residential slreel trallie calming prograur defines the point at. which a residential street qualifies for - speed humps as the 851h percentile speeds al least five MPH over the posted speed limit. 2. The distance to the nearest school crossing guard is many blocks away and cannot be relocated at this time. We are continuing to have discussions regarding the location of the school crossing guard, but for the foreseeable future it is preferred that the crossing guard remain at the Park Road /Lee Street intersection both to accommodate the existing households utilizing the crossing guard, and because of the visibility constraint on Park Road west of Lee. 3. Park Road is too busy /unsafe to walk along and is not the preferred route for the children living north of Park/east of Ferson. Sidewalks on Park Road are narrow and on the backside of the curb, making the walk up Park to the crosswalk at Lee St. unsafe. The preference is to have the children cross Park Road at Ferson and use River St. to travel to and from Lincoln Elementary. River is less busy, has wider sidewalks, and has "safety in numbers" as many families walk that route to and from school. Not only would the installation of a raised crosswalk help control speeds on Park Road and provide safer crossing for the school children without requiring the relocation of the crossing guard, it would also help establish a connection between the south and north sides of Manville P�J Mr. Rick Fosse Director of Public Works and Engineering 410 E. Washington St. �' ✓' " "' _,.. Iowa City, IA 52240 ; c7, cc: Mr. John Yapp, Transportation Planner ®.. Mr. Matt Hayek, Mayor of Iowa City - Dear Mr. Fosse, The Lincoln Elementary PTO, concerned parents, and the Manville Heights Neighborhood Association are writing to request that a raised crosswalk be installed on Park Road at the Ferson Avenue intersection. There are approximately 30 children now living north of Park and cast of Ferson. This demographic change is the result of both the 2008 flood and natural neighborhood turnover. The children are the driving force behind this request because they are required to cross Park Road for school, practices at the band field, going to City Park and friends' houses. "Their safe passage is currently hampered by: 1. Speeds on Park Road routinely exceed the posted 25 miles per hour limit. The city took traffic speed data last week and the 85th percentile speeds on Park Road near Ferson are 33.9 MPII for westbound traflic, and 32.8 MPII fi)r eastbound traflic. The local residential slreel trallie calming prograur defines the point at. which a residential street qualifies for - speed humps as the 851h percentile speeds al least five MPH over the posted speed limit. 2. The distance to the nearest school crossing guard is many blocks away and cannot be relocated at this time. We are continuing to have discussions regarding the location of the school crossing guard, but for the foreseeable future it is preferred that the crossing guard remain at the Park Road /Lee Street intersection both to accommodate the existing households utilizing the crossing guard, and because of the visibility constraint on Park Road west of Lee. 3. Park Road is too busy /unsafe to walk along and is not the preferred route for the children living north of Park/east of Ferson. Sidewalks on Park Road are narrow and on the backside of the curb, making the walk up Park to the crosswalk at Lee St. unsafe. The preference is to have the children cross Park Road at Ferson and use River St. to travel to and from Lincoln Elementary. River is less busy, has wider sidewalks, and has "safety in numbers" as many families walk that route to and from school. Not only would the installation of a raised crosswalk help control speeds on Park Road and provide safer crossing for the school children without requiring the relocation of the crossing guard, it would also help establish a connection between the south and north sides of Manville Heights furthering the community feel of the neighborhood. We believe this crosswalk would assist all pedestrians crossing Park Road, not just school children. While we realize Park Road is an arterial street used by the Fire Department, a raised crosswalk would only minimally reduce their response lime, while providing the benefit of safer passage of Park Road for the pedestrians of the Manville Heights neighborhood. Similar crosswalks exist in Iowa City on Riverside Drive and Shannon Drive and could be used as models for Park Road. We respectfully request your sincere consideration of this proposal. Thank you, Melissa Tigges, concerned parent and resident of Manville Heights neighborhood Michelle Stalkflcet, President, Lincoln Elementary P O Marilyn Rosenquist, Manville Heights Neighborhood Association Ann Langenfeld, Principal, Lincoln El ntxry School ��1� REPLY TO: ❑ 135 HART SENATE OFFICE BUILDING WASHINGTON, DC 20510 -1501 (202)224 -3744 e -mail: grassley.senate.gov /contact.cfm ❑ 721 FEDERAL BUILDING 210 WALNUT STREET DES MOINES, IA 50309 -2140 (515)288 -1145 ❑ 1501STAVENUENE SUITE 325 CEDAR RAPIDS, IA 52401 (319)363 -6832 united Mates senate The Honorable Matthew J. Hayek 410 East Washington Street Iowa City, Iowa 52240 Dear Mayor Hayek: CHARLES E. GRASSLEY WASHINGTON, DC 20510 -1501 October 25, 2011 REPLY TO: IN 1 ❑ 103 FEDERAL CO 320 6TH STREET SIOUX CITY, IA 51101 -1244 (712)233 -1860 ❑ 210 WATERLOO BUILDING 531 COMMERCIAL STREET WATERLOO, IA 50701 -5497 (319)232 -6657 ❑ 131 WEST 3RD STREET SUITE 180 DAVENPORT, IA 52801 -1419 (563)322 -4331 ❑ 307 FEDERAL BUILDING 8 SOUTH 6TH STREET COUNCIL BLUFFS, IA 51501 -4204 (712)322 -7103 Thank you for taking the time to contact me. As your senator, it is important for me to hear from you. Please accept my apology for the delay in my response. I appreciate receiving your input regarding funding for the USDA Commodity Supplemental Food Program. I understand the value that this program provides to low- income pregnant women, new mothers and elderly people at by supplementing their diets. During these difficult financial times for our nation, there are many programs being scrutinized. It is my hope that these difficult budget issues facing our government will help us truly prioritize where taxpayer dollars should be spent. Congress is in the middle of the appropriations process and will determine the funding provided for the USDA Commodity Supplemental Food Program for fiscal year 2012. While I do not sit on the Senate Appropriations Committee, I will certainly keep your thoughts in mind when the full senate considers the appropriations legislation. Again, thank you for contacting me. I appreciate hearing your views and urge you to keep in touch. CEG /cs RANKING MEMBER, JUDICIARY Sincerely, a4oelt Charles E. Grasslev United States Senator Committee Assignments: AGRICULTURE BUDGET FINANCE PRINTED ON RECYCLED PAPER f°J -� s • �. w CO- CHAIRMAN, INTERNATIONAL NARCOTICS CONTROLCAUCUS OE 1O1y9 i DEPARTMENT • U � FST. 1 85�' TO: Chief Sam Hargadine FROM: Captain Richard Wyss RE: 2011 Customer Survey DATE: 16 November 2011 Attached you will find the Customer Survey final report conducted for the third quarter (July - August) of 2011. As with the past surveys, it is the result of sending surveys to every 100th call for service to the Iowa City Police Department. While we continue to receive marks indicating a high level of satisfaction with the functions of the Iowa City Police Department, of concern is the low return rate (13.06 %). In addition, we received very few responses from minority populations and people less than 30 years of age. This sample does not represent the demographics of our community, which questions the usefulness of the project and questions the justification of the expense. As a result of this, Sgt. Hurd is reviewing the CALEA standard in effort to identify a means to conduct future surveys to encourage citizen response and reduce cost, while still working within the standard. As a result of the survey, one citizen complaint was referred for a Supervisory review. After review of the video, the complainant acknowledged that the Officer did nothing inappropriate. Recommendations from the surveys varied, but suggestions were made to improve Officer - citizen interaction, which will be addressed at the next Staff meeting. After you have had a chance to review the results, I will be available to discuss the methodology and findings with you. Officer Jorey Bailey compiled the statistics and summarized the report, which helped out immensely in completing this report. Copy: Capt. Jim Steffen; Sgt. Kevin Hurd; Tom Markus Customer Survey Summary July — August 2011 During this three month targeted period, 199 Customer Surveys were sent out representing 1% (172 incidents) of the 17,212 calls for service received by the Iowa City Police Department. An arbitrary number was selected and a survey was sent to all identifiable individuals for every 100th police contact. Of the 199 sent out, a total of 26 surveys were completed and returned, demonstrating a return rate of 13.06 %. A total of 13 surveys (6.53 %) were returned to the police department as undeliverable to the targeted individual. A tally of the returned surveys yielded the following results: Question #I Of the individuals (19) who indicated they had actual contacts with the dispatchers, 100% indicated that they found this contact to be acceptable or friendly & helpful. Question #2 Using "Excellent" and "Good" as satisfactory levels of performance, respondents indicated satisfaction with police officer contacts as follows; Knowledge 94.44% Courtesy 90.90% Handling Problem 90.48% Appearance 95.45% Professional Conduct 95.45% Question #3 Respondents indicated a 90.48% satisfaction rate with the actions taken by Iowa City Police Officer in handling their call. (See attached comments) Question #4 The raw numbers indicated on the attached survey showed the following; Reporting an Incident 19.23% Victim of a Crime 11.53% Witness to a Crime 3.85% Vehicle Accident 15.38% Information 11.53% Arrested 0.0% Issued Citation 7.69% Contacted by Police 7.69% Animal Complaint 15.38% Parking Problem 3.85% Other (see attached) 23.08% Question #5 Regarding suggestions about ways to improve the quality of our service, 53.85% of the returned surveys responded to the question. (See Attached) Question #6 When asked about suggestions or concerns relating to the safety and security in Iowa City, 63.15% of the respondents answered this question. (See Attached) Question #7 A breakdown of the number of police contacts each respondent has had in the past year revealed; 0 Contacts 2 1 -2 14 3 -5 5 6 -10 0 >10 0 (5 failed to respond. See Attached for additional comments) Question #8 Of the individuals that returned surveys, 92.31% found the overall performance of the Department to be good or excellent. Only two respondents indicated a negative review. Question # 9 AGE - <18 0 18 -20 2 21 -24 0 25 -29 0 30 -34 1 35 -39 3 40 -49 3 50 -59 7 60+ 7 (3 failed to respond) GENDER- 10 Male 14 Female (two did not answer) RACE- 19 White 1 Asian 0 African American 2 Hispanic 0 Other (four did not answer) STUDENT- 4 (15.38 %) (three did not answer) RESIDENCE - 20 Iowa City 0 Coralville 6 Other This is the ninth survey conducted by the Iowa City Police Department. Attached to this report is a comparison of all surveys to date. The following are verbatim comments from the 2011 Customer Survey. Question 01 -I" x friendly & helpful; 2 "d week - irritated by call & gave me alternate number to contact for service. When animal shelter gave the general # to me. -He was very helpful, calm, & clear in his instructions. -Very calming, asked appropriate questions. -Thank you. -Sub is blind. Dispatcher asked what people looked like and where they were at. Was frustrated she couldn't provide info. Question 93 - Community service officer to take live trap cats to Animal Shelter after hours. 1St time spoke to us. 2 "d time picked up cages without speaking to home owners. -It was a dispute with a neighbor in low income housing and he just told us to avoid each other. - Needed no officer — dispatcher handled. - Police officer was very rude & unjust & racist. Only went after 3 Mexicans & not the white boy who initiated everything. -He is really good mannered. -Car was gone the next time I looked. So either police towed it or he came & got it. -He was also very helpful., & I'm glad he & his partner also check the neighborhood. He mentioned the possibility of a [raccoon], however & I'm pretty sure that wasn't what was loudly scraping the siding. - Apologized for small print on our report, very patient with our questions, professional & mature. -He was very patient, he listed very well. I hope not to call 911, but if I do I wish he would be the one to come. Thank you. -He was firm yet kind in his approach. -Bottle rocked incident — no Loud music complaint — yes No officer responded to bottle rocket complaint. Question # 4 -Take live trap cats to animal shelter — 1 x/wk for 2 weeks. - Ambulance -48 hrs or longer —car abandoned. - Called to report suspicious noises. -I turned from the wrong lane. I was lost, looking for UI Hospital. Officer was extremely courteous and helpful directing me to hospital. -My 19 year old stepson broke my window so I kicked him out of my house for one night. -I was issued a warning. -Sick vs. injured squirrel in yard. - Business alarm sounded. Question #5 -1) Speak to home owners when picking up animals. 2) Be clear about after hours contact # for animal shelter. -When an animal runs wild & attacks your own pet, it should be removed immediately, especially if it [happens] numerous times. -Do not have officers partake in racial profiling when bystanders ask for help. Help bystander rather than arrest for no particular reason, yet make -up a charge. -Tell the person up front what you pulled them over for. He didn't mention it until after taking all my info, and honestly, I wasn't perfectly sure. -There really is nothing that I can suggest. - Really —there is no telling how to improve on this. It seems parking in this neighborhood will always be tough cause too many people live in these houses (too many non - related people— against housing ord.) - Unfortunately, over the years, I (or neighbors) have had some incidents in the area. The police have always done a great job —been responsive, calm, very professional. - Always be patient. - Friendlier. Don't jump to conclusions. -The officer was thorough and reminded me to be careful and read signs. He was appropriate. -Your service was excellent. Officer had to come to my home as my phone was busy. The dispatcher had tried to call. Thank you for responding quickly to the alarm. -Now with JCOM, there should be a number for non - emergency calls. (Parking, Animal, CSO) that doesn't require the options phone list now on the 5275 9. - Police should drive by areas more often and see /hear where the problems are. Take appropriate action. Question #6 -I live in low income housing, but that does not mean I'm stupid and uneducated. I have a B.A. in education and an ADA in nursing. I've had difficult since a car accident. Not all Section 8 housing people should be treated as if they are not trying their best. -When I ask to watch my girl cousin who was walking alone, he replied, "Well that's her problem" when it was 2 a.m.. She could have easily been abducted/raped when police were feet away from her. I would like to report this officer to the State of Iowa. Please call me 309 - 230 -4857. -1 am happy that they monitor schools and school zones. (Even though I was the one caught.) Keep our kids safe. -The housing people should come by and count occupancy. They would find serious problems with overcrowding of neighborhoods. -Well this is a very minor & not really a safety or security issue, but suddenly a lot of people are letting their dogs run in Willow Creek park (west side) without leashes. They've ignored out requests to put the dogs on leashes. -1 avoid downtown on the weekends at all costs due to the drunkenness I see and the underage drinking. It is not good for my children to see people party, dress scantily, and then get in a car to drive. Please crack down harder on these issues for their safety as well as ours. Provide classes or info to UI students about the real hazards with alcohol —so man ! That's why I don't drink —it is not worth my health, safety or self - respect. -1 live in the middle of Lakeside and Broadway. The reputation is very bad, but I believe in the Iowa City Police Dept. Thank you and God Bless You. -Less judgmental. -It was really hard to see the sign "No right turn on red." Maybe make signs bigger as this is not a common sign. -After bars close the people are drunk and rowdy, damage property, create a mess. Subjects should be watched more closely and dealt with accordingly. Question 97 - Just this one. - 4or5 - 2or3 - Well I think one every year - 3 all traffic related - 2 or 3 over a 13 year period - Probably 4 to 6 Summary of Survey Results (RAW DATA) (Data from 26 Completed Surveys) Resnonded(observed) Positive Response Negative Response Percenta2 #2 Knowledge 18 17 1 94.44% Courtesy 22 20 2 90.90 Handling of Problem 21 19 2 90.48 Appearance 22 21 1 95.45 Professional Conduct 22 21 1 95.45 #3 Satisfaction w/ Action 21 #4 Reporting an Incident Victim of a Crime Witness to a Crime Vehicle Accident Information Arrested Issued Citation Contacted by Police Animal Complaint Parking Problem Other M 5 (out of 26 respondents) 3 1 4 3 0 2 2 4 1 6 #5 14 of the 26 surveyed responded to this question (see survey). #6 11 of the 26 surveyed responded to this question (see survey). #'s 7 -9 Data on the Survey Summary is the raw number. 2 90.48% IOWA CITY POLICE DEPARTMENT 410 EAST WASHINGTON STREET, IOWA CITY, IOWA 52240 (319) 356 -5275 • FAX # (319)356 -5449 Customer Survey The Iowa City Police Department is committed to evaluating the service we provide the community. Our desire is for the improvement in all areas and levels of contact with citizens in our city. Since you have recently had contact with our Department, we are asking for your help. Please complete this survey and return it as soon as possible in the enclosed postage paid envelope. All responses are anonymous. Your assistance will greatly help us in our effort to provide quality service. How would you describe the actions of the dispatcher who took your initial request over the phone or in person at our front desk? Friendly & Helpful Acceptable Not Caring or Insincere Rude and/or Unacceptable Not applicable - no contact with them. Comment: 2. If an officer responded, how would you rate the police officer(s) who handled your incident in terms of the following? EXCELLENT GOOD FAIR POOR NOT OBSERVED Knowledge Courtesy Handling the Problem Appearance Professional Conduct 3. Were you satisfied with the action taken by the officer? Yes No Explain 4. What was the nature of your contact? (Check all that apply) I called to report an incident. I was arrested I was the victim of a crime. I was issued a citation. I was a witness to a crime or incident. I was contacted by police. I was involved in a vehicle accident. Animal complaint. I requested information. Parking complaint Other (Please Specify) 5. How can we improve the quality of our service? (You do not need to be specific to your contact.) 6. What specific recommendations, suggestions or concerns do you have relating to safety and security in Iowa City? (You do not need to be specific to your contact.) 7. In the past year, how many contacts have you had with the Iowa City Police Department? 8. How would you rate the overall performance of the Department ? 9. Individual Characteristics Age I am a student. Yes I live in Iowa City EXCELLENT GOOD FAIR POOR NO OPINION Gender (M/F) _ No (check one) Coralville Other Race Should you have any questions concerning this information or any other matter, please contact the Captain Rick Wyss at 356 -5272. Thank you for taking the time to fill out this survey. police \customr.svy � ry, IP13 M == November 8, 2011 Ms. Marian Karr ` City of Iowa City ' 410 E. Washington St. Iowa City, Iowa 52240 -1826 Dear Ms. Karr: The purpose of this letter is to inform you that, on or about December 15, 2011, Mediacom will be implementing the following rate adjustments:I Product: Old Rate: New Rate: Net Change: Broadcast Basic $ 12.95 $ 13.95 $ 1.00 Family Cable $ 61.95 $ 66.95 $ 5.00 Family Cable with Digital 1 Star $ 71.90 $ 72.45 $ 0.55 Cinemax $ 10.95 $ 12.95 $ 2.00 Showtime $ 10.95 $ 12.95 $ 2.00 Digital Plus $ 12.00 $ 14.00 $ 2.00 Wireless Home Networking $ 2.95 $ 3.95 $ 1.00 Paperless Bill Credit $ 1.00 Bill Credit Eliminated Credit No Longer Available The decision to make price adjustments is always a difficult one. As our Nation struggles to pull itself out of what has been called the Great Recession, we recognize that these are challenging times for the hardworking men and women living in the communities that we serve. While we strive to keep expenses in check, there are some costs that we are simply unable to control. Our programming expenses, particularly with respect to broadcast television channels and live sports content, are escalating at a pace well in excess of inflation. The fees we pay to retransmit local broadcast stations like ABC, CBS, FOX and NBC are by far our fastest growing programming cost component. Outdated federal laws give the local broadcast stations monopoly power over network and syndicated programming within their respective market areas. Over the past few years, many broadcasters have used their monopoly powers to demand 100 %, 200% and even 300% rate increases during contract negotiations. This has driven up cable and satellite rates and forced American consumers to pay billions of dollars for "free" over - the -air television. I Customers currently on promotional rates will not receive this rate change until the expiration of their respective promotional period. The problems with sports programming are equally as alarming. One look at the skyrocketing rights fees announced with recent deals and it is easy to see that the marketplace for live televised sports is out of control. Fox and Telemundo bought the rights to broadcast the 2018 and 2022 World Cup in the U.S for $1 billion. Comcast/NBC Universal agreed to pay $4.38 billion to televise four Olympic Games through 2020. ESPN renewed its rights deal with the NFL for Monday Night Football, agreeing to pay over $15 billion for eight years, or 70% more than it currently pays. These are just few examples of the unrestrained spending that has become the hallmark of the sports programming business. Contrary to public perception, cable companies are reluctant to raise video prices because when we do, we lose subscribers. Mediacom does not make more money when we raise video rates, since we remit virtually every penny of the increase on to the programmers. In fact, over the last three years, our programming cost increases were more than double our video revenue increases. Since the programming community has been unwilling to exercise even the slightest measure of self - restraint when it comes to reigning in their spending or increasing their price demands, Mediacom has taken the fight to Washington. We have asked the Federal Communications Commission and Members of Congress to protect senior citizens, low - income households and rural residents from practices that are rendering pay television unaffordable for more and more Americans. We invite the leaders of your community to do the same. Despite the business challenges we face, Mediacom appreciates the opportunity to continue to serve your community's telecommunications needs. If you have any questions, please contact me directly at 319- 268 -5033 or 1Qrassley a,mediacomcc.com . Yours sincerely, 0 4 /d� ee Grassley - Senior Manager, Government Relations CD U� bw� 3y 14 IP14 Marian Karr From: Mark Tomb <marktomb @iowaleague.org> Sent: Friday, November 11, 2011 2:18 PM To: Marian Karr Subject: Training For New City Officials Dear Marian Karr: The Municipal Leadership Academy (MLA) is a four - part workshop series conducted every other year beginning after the municipal elections. City officials can register just for MLA Part One or for the first three parts of the MLA series for a discounted price. With an election held earlier this week and the first training scheduled for next week, we ask that you encourage those new to office, as well as anyone seeking a refresher course, to attend this important training. The agenda for MLA Part One includes: • City Budgets • Effective City Councils and Meetings • The Ethical City Official • Introduction to Municipal Law Attendees also receive a copy of the newly revised Iowa Municipal Policy Leaders' Handbook as part of their MLA Part One registration fee (a $29 value). To find out locations more information and to register online go to the League web site or call the League office at (515) 244 -7282. Sincerely, Mark Tomb Director of Membership Services Iowa League of Cities Iowa League of Cities 1 317 Sixth Ave, Ste 800 1 Des Moines, IA 50309 Main: (515) 244 -7282 1 Fax: (515) 244 -0740 1 www.iowaleague.org This email is a membership service of the Iowa League of Cities. Contact us at mailbox @iowaleague.org or (515) 244 -7282.