HomeMy WebLinkAbout2014-01-21 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356 -5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 21, 2014
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Council Members
present: Botchway, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: Dickens.
Staff members present: Fruin, Andrew, Dilkes, Karr, Knoche, Fosse, Moran,
Bockenstedt, Davidson, Clow, Laverman.
The Mayor presented Student Citizenship Awards to Horace Mann Elementary:
Sylvia Gidal, Jesse Hausknecht- Brown.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Payne, seconded by Dobyns, that the items and recommendations in the
Consent Calendar be received, or approved, and /or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: January 4 Special Formal Official & Complete; January 7 Work Session
January 7 Regular Formal Official & Complete; January 14 Special Formal Official &
Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Airport
Commission — October 17; Airport Commission — November 5; Airport Commission
— November 21; Airport Commission — December 10; Airport Commission —
December 17; Board of Adjustment - November 13; Board of Adjustment —
December 11.
Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal: Class C Liquor License for Baroncini LLC., dba Baroncini, 104 S. Linn St.
Class C Liquor License for Etre Plaza Towers Restaurant, dba Formosa, 221 E.
College St. New: Class C Liquor Twenty Three LLC., dba The Iowa Chop House,
223 Washington St.
Resolutions and Motions: RES. 14 -13, ESTABLISHING A REVISED SCHEDULE
OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND
PROGRAMMING AND RESCINDING AND REPEALING RESOLUTION NUMBER
13 -265 PREVIOUSLY ESTABLISHING SAID FEES AND CHARGES; RES. 14 -14,
AMENDING THE BUDGETED POSITIONS IN THE FINANCE ADMINISTRATION
DIVISION OF THE FINANCE DEPARTMENT AND THE ADMINISTRATIVE AND
CONFIDENTIAL PAY PLAN BY ELIMINATING THE POSITION OF SYSTEMS
PROJECT MANAGER; RES. 14 -15, AMENDING THE BUDGETED POSITIONS IN
THE ACCOUNTING DIVISION OF THE FINANCE DEPARTMENT AND THE
AFSCME PAY PLAN BY REDEFINING THE INTERNAL AUDITOR, GRADE 13 TO
A SENIOR ACCOUNTANT -ACCOUNTING, GRADE 13; RES. 14 -16,
AMENDING THE INVESTMENT POLICY FOR THE CITY OF IOWA CITY; RES.
14 -17, ACCEPTING THE WORK FOR THE OLD HIGHWAY 218 AND MORMON
TREK BOULEVARD / MCCOLLISTER BOULEVARD TRAFFIC SIGNALIZATION
PROJECT; RES. 14 -18, AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN ADDENDUM TO THE AGREEMENT WITH PUBLIC
ACCESS TELEVISION, INC. FOR FUNDING, OPERATION, AND MANAGEMENT
OF THE LOCAL PUBLIC ACCESS FUNCTION; RES. 14 -19, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF STORM
WATER MANAGEMENT EASEMENTS ON LOTS 116 AND 118, THE PENINSULA
Complete Description
January 21, 2014
Page 2
NEIGHBORHOOD THIRD ADDITION AND TO EXECUTE SUBSTITUTED STORM
WATER MANAGEMENT AND STORM SEWER AND DRAINAGE EASEMENT
AGREEMENTS FOR THE PROPERTY.
Setting Public Hearings: RES. 14 -20, SETTING A PUBLIC HEARING FOR
FEBRUARY 18, 2014 TO APPROVE A PURCHASE AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 9 OF THE NORTH
AIRPORT DEVELOPMENT SUBDIVISION, TO CONSIDER A PROPOSAL TO
CONVEY SAID PROPERTY AND RESCINDING RESOLUTION NO. 13 -257.
Correspondence: Palmer Holden regarding Panhandling; Nathan Mueller
regarding MidAmerican Stoplight Refund Money [Staff response included]; Dorothy
Whiston regarding Housing Choice Voucher program [Staff response included];
Charlie Eastham, Consultation of Religious Communities; Alecia Books, Coalition for
Racial Justice; Bob Winkleblack, Iowa City Friends (Quaker) Meeting regarding
Sidewalk Ramps / ADA; Christine Stewart regarding Coralville Did Propose a Bridge
to Peninsula; Terrence Neuzil, Board of Supervisors regarding Congratulations and
invitation for joint meeting; Judy Pfohl regarding Bike Trails [Staff response
included]; Hannah Papineschi regarding Incineration Concerns [Staff response
included]; Martha Norbeck regarding DowntownlC Think Bicycles re Downtown
Streetscape Plan; Rod Strampe and Nancy Adams -Cogan regarding Prairie Du
Chien Access for St. Clement's Alley Neighborhood [Staff response included]; Roy
Salcedo regarding Recyclebank Rewards Program [Staff response included]; Traffic
Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the
west side of Sycamore Street between Lower Muscatine Road and approximately 40
feet south of Highland Avenue; Sara Langenberg regarding 1105 Project Thank you
[staff response included].
A public hearing was held on an ordinance amending Title 15: Land Subdivisions,
removing maximum distance requirements for the placement of clustered mailboxes in
new subdivisions and adding guidelines to ensure appropriate placement of large
concentrations of mailboxes. PCD Dir. Davidson presented a power point. Individual
Council Members expressed their views.
Moved by Mims, seconded by Dobyns, that the ordinance amending Title 15: Land
Subdivisions, to remove maximum distance requirements for the placement of clustered
mailboxes in new subdivisions and to ensure appropriate placement of large
concentrations of mailboxes, be given first vote.
Moved by Mims, seconded by Payne, to send a letter to the Johnson County Board
of Adjustment recommending approval of a conditional use permit for a home business
for property located at 4552 Sand Road SE in area B of the Iowa City /Johnson County
Fringe Area (CU 13-00002). PCD Dir. Davidson presented a power point.
A public hearing was held on a resolution approving plans, specifications, form of
contract, and estimate of cost for the construction of the 2014 Sewer Rehabilitation
Project, establishing amount of bid security to accompany each bid, directing City Clerk
to publish notice to bidders, and fixing time and place for receipt of bids.
Moved by Mims, seconded by Botchway, to adopt RES. 14 -21, APPROVING
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE 2014 SEWER REHABILITATION PROJECT,
ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID,
DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME
AND PLACE FOR RECEIPT OF BIDS.
Complete Description
January 21, 2014
Page 3
Moved by Throgmorton, seconded by Payne, to adopt RES. 14 -22, ESTABLISHING
THE DESIGN PARAMETERS NECESSARY TO BEGIN DESIGN AND ENGINEERING
DOCUMENTS FOR THE IOWA CITY GATEWAY PROJECT, by amending and
substituting the 100 year plus one foot as the level of protection for Dubuque Street; and
specifying a through arch bridge structural type with a 200 plus one foot as the
backwater reduction goal of the Park Road Bridge. Public Works Dir. Fosse presented
a power point. Individual Council Members expressed their views. The following people
appeared: Joe Coulter, 1818 N. Dubuque St.; and Bruce Ayati, 821 N. Lin St. Moved by
Mims, seconded by Payne, to accept correspondence from Lorie Schweer, Mark Wyatt,
Scott Dragoo, Drew Dillman, Mary Murphy, John Kirby, Thomas Moninger, Eric Gidal,
Julie Myers, and Joe Coulter.
A public hearing was held on a resolution approving amendment #1 to the Heinz
Road Urban Renewal Plan to add an urban renewal project. PCD Dir. Davidson
appeared regarding items 8, 9, and 10. Moved by Mims, seconded by Payne, to adopt
RES. 14 -23, TO APPROVE AMENDMENT #1 TO THE HEINZ ROAD URBAN
RENEWAL PLAN TO ADD AN URBAN RENEWAL PROJECT.
Moved by Payne, seconded by Mims, to adopt RES. 14 -24, APPROVING AN
AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY
OF IOWA CITY, IOWA AND ALPLA, INC.
Moved by Mims, seconded by Payne, to adopt RES. 14 -25, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST COMPANION DOCUMENTS
ASSOCIATED WITH THE CITY'S ECONOMIC DEVELOPMENT GRANTS FOR
ALPLA, INC. AS REQUIRED BY THE STATE OF IOWA FOR JOBS CREATION
FUNDING.
Moved by Mims, seconded by Payne, that the ordinance amending Title 4, "Alcoholic
Beverages ", Chapter 3, "Outdoor Service Areas; seasonal, five day or fourteen day
licenses and permits ", Section 4 -3 -1, "Outdoor Service Areas" to amend the location
restrictions on OSA's in the CC -2 Zone with the addition of potential regulatory
conditions, be given first vote.
Moved by Throgmorton, seconded by Dobyns, that the ordinance amending Title 1,
entitled "Administration," Chapter 4, entitled "General Penalty," Section 2D to provide
that the Civil Penalty for failing to complete an informational disclosure and
acknowledgment form is $500.00 for first violation, $750.00 for second violation, and
$1,000.00 for subsequent violations, be given first vote.
The Mayor noted the previously announced vacancies: Airport Zoning Brd of
Adjustment for a five -year term January 1, 2014 — December 31, 2018; Airport Zoning
Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full
term); Appeals, Board of, for a five -year term January 1, 2014 - December 31, 2018;
Civil Service Commission for a four -year term, April 5, 2014 - April 3, 2018; Historic
Preservation Commission for a Jefferson St. representative to fill a three -year term,
March 29, 2013 — March 29, 2016 (New District formed); Historic Preservation
Commission for a Northside representative to fill a three -year term, March 29, 2014 —
March 29, 2017. Applications must be received by 5:00 p.m., Wednesday, January 29,
2014. Airport Commission for two vacancies to fill a four -year term March 1, 2014 —
March 1, 2018; Charter Review Commission for nine vacancies to fill a one -year term
beginning April 1, 2014 and ending no later than April 1, 2015; Public Art Advisory
Committee an unexpired term effective upon appointment — January 1, 2015;
Complete Description
January 21, 2014
Page 4
Telecommunications Commission for two vacancies to fill a three -year term, March 13,
2014 — March 13, 2017. Applications must be received by 5:00 p.m., Wednesday,
February 12, 2014. Applicants MUST reside in Iowa City and be 18 years of age unless
specific qualifications are stated. [Staff will not publish additional notices after a period
of six publications; but will continue to advertise vacancies with postings and on the
Council agenda. However, no additional publication costs will be incurred.]
Council Member Payne announced that program at the Eastside Recycling Center
on January 22 on how to reduce your home energy's use.
Mayor Pro tem Mims hoped everyone enjoyed celebrating Martin Luther King Day;
and manages to keep warm during the freezing weather.
Council Member Throgmorton acknowledged the efforts of Sara Langenberg and
Becky Reedus on the 1105 Project; thanked Royceanne Porter for making him feel
welcome at an event at The Spot on January 20; and noted events planned for the
Chinese lunar New Year at the IMU on January 25.
Council Member Botchway echoed comments on the 1105 Project and encouraged
other nonprofits to get onboard and see what they are doing.
Mayor Hayek thanked Pastor Boyer from Gospel Explosion Ministry for the invitation
to the Martin Luther King event he attended with Council Member Throgmorton on
January 20; and wished his mother a Happy Birthday.
Moved by Mims, seconded by Payne, to adjourn meeting at 7:55 p.m.
Matthew J. Hayek, Mayor
)A", ,,,/ k - �lLlilit/
Marian K. Karr, City Clerk
3a(1)
Subject to change as finalized by the City Clerk. For a final official copy, contact the City ww��
Clerk's Office 356 -5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $_
OFFICIAL COUNCIL ACTIONS - 1/4/14
Iowa City City Council special meeting 8:00 a.m. at City Hall. Council Members present:
Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded to appoint City Clerk Karr as Temporary Chairperson. Temporary
Chair Karr presiding.
The Temporary Chair announced that nominations were in order for the office of the
Mayor of the City of Iowa City. Moved and seconded to nominate Matt Hayek. Moved and
seconded to close nominations. Council Member Throgmorton announced he would be
abstaining but realized it would be reflected as a unanimous vote in accordance with Res. 00-
117. Temporary Chair declared Matt Hayek as Mayor of Iowa City for a two year term.
The Temporary Chair announced that nominations were in order for the office of Mayor
Pro tem of the City of Iowa City. Moved and seconded to nominate Susan Mims. Moved and
seconded to close nominations. After voice vote the Temporary Chair declared Susan Mims
as the Mayor Pro tem of Iowa City for a two year term.
The City Clerk administered the oath of office to Mayor Hayek and Mayor Pro tem Mims.
Mayor Hayek now presiding.
Moved and seconded to make the following two year City Council committee
appointments: Botchway and Dickens to the Rules Committee; Payne to the Emergency
Management Commission; Botchway, Dickens, Dobyns, Mims, Payne, Throgmorton to the
Metropolitan Planning Organization of Johnson County with Hayek as alternate; Hayek to the
Iowa City /Coralville Visitors & Convention Bureau; Payne Mims, Hayek to the Economic
Development Committee; Throgmorton to the Chief Elected Officials Board; City Manager
Markus to the Metro Coalition of Cities, Hayek as alternate; City Manager Markus and Mims
to the Joint Emergency Communication Center Policy Board; Throgmorton as alternate to the
East Central Iowa Council of Governments (ECICOG), Dickens (second alternate); Dobyns
and Dickens to the Seats Paratransit Advisory Committee; Botchway to the JC Criminal
Justice Coordinating Committee; Throgmorton to the UNESCO Board of Directors, Dickens
as alternate; Asst. to the City Manager Fruin to the Self- Supporting non - voting representative
from Iowa City (SSMID); Fire Chief Grier and Police Captain Wyss to the Johnson County
E911 Service Board; City Manager Markus and Dickens to the Iowa City Area Development
Board (ICAD); Mims nomination to the Iowa League of Cities legislative committee.
Moved and seconded to adopt RES. 14 -1, ESTABLISHING CITY'S STRATEGIC
PLANNING PRIORITIES FOR 2014 -2015.
Moved and seconded to adopt RES. 14 -2, AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST A CONTRACT FOR LOBBYING SERVICES.
Moved and seconded to adjourn special meeting at 8:10 a.m.
A more complete description of Council Activities is on file in the office of the City Clerk.
s /Matthew J. Hayek, Mayor
s /Marian K. Karr, Cit Clerk
Submitted for publication — 1/14/14.
r -s��
� o CITY OF IOWA CITY Sall,
0 W4 Val;
MEMORANDUM
Date: January 15, 2014
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, January 7, 2014, 5:00 PM in Emma J. Harvat Hall
Council: Botchway, Dickens (5:08), Dobyns, Hayek, Mims, Payne, Throgmorton
UISG: Bramel
Staff: Markus, Fruin, Dilkes, Karr, Adhikari, Fosse, Clark, Davidson, Bockenstedt,
Schaul, Moran, Eidahl
A transcription and power points are available in the City Clerk's Office and the City website.
QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS
1. (Consent Calendar item # 2f(6) — correspondence re Fiberight ( Fiberright ) by contract)
In response to Council Member Throgmorton, City Manager Markus stated Council could
pursue the establishment of a committee of local stakeholders when additional
information and research had been received. Public Works Dir. Fosse indicated staff
was looking at having something back to Council early summer. City Manager Markus
stated the information would include responses to questions raised by Council and the
public, and encouraged anyone with questions to send to the Public Works Director
(Fosse) or himself to include in the information provided this summer.
2. (Consent Calendar item # 2d(1) — City Park Pool and renovations... awarding contract
....) In response to Mayor Pro tem Mims, Parks & Rec. Dir. Moran stated the low bidder
was from California but had a number of Iowa and Iowa City subcontractors. City Atty.
Dilkes stated the Iowa Code provided for a reciprocal preference if the company comes
from a state that gives a preference to in -state bidders; and California does but only a
10% preference and they were about 13% lower.
3. (Consent Calendar item # 2d(4) — Historic US 6 Route ... authorizing signage ...) In
response to Council Member Payne, Public Works Dir. Fosse responded that new signs
would be installed.
4. (Consent Calendar item #\2f(10) —Bob Oppliger .... Walking Friendly Community
Designation) In response to Council Member Throgmorton, staff will follow up on the
designation.
COUNCIL APPOINTMENTS P 71
Airport Commission — no applications; readvertise
Historic Preservation Commission (Longfellow) — Gosia Clore
Historic Preservation Commission — Ben Sandell;
City Clerk will confirm number of terms that Andy Litton has served prior
to appointments being made at the formal meeting later that evening
Public Art Advisory Committee - no applications; readvertise
Telecommunications Commission - no applications; readvertise
Council Work Session
January 7, 2014
Page 2
ANNUAL UPDATE PRESENTATION FROM THE IOWA CITY AREA DEVELOPMENT
GROUP (ICAD)
Mark Nolte, Group President, presented a power point.
ACTION: None at this time.
INFORMATION PACKET DISCUSSION [December 19, January 21
December 19
1. (IP7 — Article ... Why walkable places are preferred) Individual Council Members
expressed their views.
2. (IP8 — Article ... Cedar Falls may ban converting homes to apartments) Individual
Council Members expressed their views. PCD Dir. Davidson present for discussion.
January 2
1. (IP7 — Memo from PCD Dir...... design of General Quarters Subdivision, Part 2...) PCD
Dir. Davidson responded to questions, and presented a power point.
COUNCIL TIME AND MEETING SCHEDULE
1. Mayor Hayek questioned the status of earlier discussion on signage and way finding
signs in the downtown for international students. City Manager Markus reported ongoing
discussions with the University and international community on the issue.
2. UISG Rep. Bramel reported on the cultural / diversity dinner "Building a Better
Community ", and stated he was working with the International Student Legal Services on
an education program to familiarize international students to our laws, including a
standardized lease that could be translated onto different languages. Council Member
Throgmorton reported on a meeting of representatives of the Chinese Student
Association, the University Provost's office, a Human Rights Commission's committee,
and himself regarding a number of similar issues and stated the Human Rights
Commission will pass along ideas to Council.
MEETING SCHEDULE
Council Members agreed to cancel the regular scheduled February 4 meeting due to scheduling
conflicts. The City Clerk will work with the City Assessor to reschedule the City Conference
Board meeting scheduled for that time.
PENDING WORK SESSION TOPICS [IP # 6 of 1/7 Info Packetl
In response to Council Member Throgmorton, City Manager Markus stated further discussion on
the local option sales tax (LOST) would be brought back to Council in the form of a resolution
establishing the committee after budget adoption.
City Manager Markus distributed a letter from the 1105 Project request for a $100,000
contribution to use as a challenge grant to raise the additional $200,000 for the project; and
requested Council set a special meeting to consider the request. After discussion Council
agreed to meet at 5PM on January 14. More information will be provided in the meeting packet.
UPCOMING COMMUNITY EVENTS /COUNCIL INVITATIONS
Council Member Throgmorton noted Martin Luther King Day events scheduled January 20th
Meeting adjourned 6:35 PM.
��X�
3a(3)
Subject to change as finalized by the City Clerk. For a final official copy, contact the ■���
City Clerk's Office 356 -5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $_
OFFICIAL COUNCIL ACTIVITIES — 1/7/14
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek
presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims,
Payne, Throgmorton. Absent: None.
The Mayor presented Outstanding Student Citizenship Awards to Lincoln
Elementary students: Esti Brady, Matt Taylor.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded that the items and recommendations in the Consent Calendar
be received, or approved, and /or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: December 17 Special Formal Official & Complete; December 17 Work
Session; December 17 Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Board of
Library Trustees - November 21; Housing and Community Development
Commission — November 21; Human Rights Commission — October 15 (revised);
Human Rights Commission — November 19; Senior Center Commission — October
24; Telecommunications Commission — October 28.
Permit Motions and Resolutions as Recommended by the City Clerk.
Class C Beer Permit for The Convenience Store, 106 S. Linn St.; Class C Liquor
License for Joe's Place, 115 Iowa Ave.; Outdoor Service Area for Joe's Place, 115
Iowa Ave.; Class C Liquor License for Bluebird Diner, 330 E. Market St.; Class C
Liquor License for Bo- James, 118 E. Washington St.; Class C Liquor License for
Pints, 118 S. Clinton St.
Permanent Transfer: Class C Beer Permit for Aldi, Inc. #67, 1534 Gilbert St. S,
to 760 Ruppert Rd.
Resolutions and Motions: RES. 14 -3, AWARDING CONTRACT AND
AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A
CONTRACT FOR CONSTRUCTION OF THE CITY PARK POOL ADA
RENOVATIONS PROJECT; RES. 14 -4, ACCEPTING THE WORK FOR THE FY
2014 ASPHALT RESURFACING PROJECT; RES. 14 -5, ACCEPTING THE WORK
FOR THE STORM SEWER, SANITARY SEWER, TILE LINE, WATER MAIN AND
PAVING PUBLIC IMPROVEMENTS FOR ROCHESTER RIDGE - PART FOUR,
AND DECLARING THE PUBLIC IMPROVEMENTS OPEN FOR PUBLIC USE;
RES. 14 -6, DESIGNATING THE ROUTE OF HISTORIC US 6 AND AUTHORIZING
SIGNAGE TO BE INSTALLED WITHIN THE IOWA CITY CITY LIMITS.
Setting Public Hearings: set a public hearing for January 21 on an ordinance
amending Title 15: Land Subdivisions, removing maximum distance requirements for
the placement of clustered mailboxes in new subdivisions and adding guidelines to
ensure appropriate placement of large concentrations of mailboxes; RES. 14 -7,
SETTING A PUBLIC HEARING ON JANUARY 21, 2014 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE
2014 SEWER REHABILITATION PROJECT, DIRECTING CITY CLERK TO
Official Actions
January 7, 2014
Page 2
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Correspondence: Joseph Jason regarding Petition — Asperger Syndrome must
end; Sara Barron regarding From Big Brothers Big Sisters — Our year -end progress
report; Charles Eastham regarding Thank you for supporting FasTrac; Jannette
Taylor regarding United Action for Youth and Community Partners — Find Your
Voices Project; Bob Thompson regarding Iowa City "Citizens Survey" [Council
Member and staff response included]; Mike Carberry; Palmer Holden; Caroline
Dieterle regarding Fiberright contract; Corey Wilson; Paula Brandt; Amy Pretorius
regarding Foster Road Egress / Peninsula access; H. Ernest Lund regarding
Sidewalk extension along Mormon Trek Blvd [Staff response included]; Jerry
Bokassa regarding Housing and Urban Dev. Class Action Suit; Bob Oppliger
regarding Walking Friendly Community Designation; Acting Traffic Engineering
Planner regarding Prohibit parking near alley entrance on east side of 10 -block of
Valley Avenue.
Roger Knight, Jr. appeared regarding snow removal and ice build -up where the
sidewalk and street meet; sidewalk repairs; and affordable rents for low income
residents. Mayor Hayek asked staff to work with the Downtown District on snow
removal issues.
Moved and seconded that ORD. 14 -4568, REZONING APPROXIMATELY 15.78
ACRES FROM COUNTY RESIDENTIAL (R) TO NEIGHBORHOOD PUBLIC (P -1) AND
29.07 ACRES FROM COUNTY RESIDENTIAL (R) TO INTERIM DEVELOPMENT —
SINGLE FAMILY RESIDENTIAL (ID -RS) LOCATED ON SYCAMORE STREET SOUTH
OF THE CURRENT CITY LIMITS (REZ13- 00023), be passed and adopted.
Moved and seconded that ORD. 14 -4569, REZONING APPROXIMATELY 15.14
ACRES FROM COUNTY RESIDENTIAL (R) TO NEIGHBORHOOD PUBLIC (P -1)
LOCATED ON AMERICAN LEGION ROAD AND BARRINGTON ROAD (REZ13-
00025), be passed and adopted.
A public hearing was held on a resolution approving plans, specifications, form of
contract, and estimate of cost for the construction of the Rocky Shore Stormwater Pump
Station Project, establishing amount of bid security to accompany each bid, directing
City Clerk to publish notice to bidders, and fixing time and place for receipt of bids.
Moved and seconded to adopt RES. 14 -8, APPROVING PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE ROCKY SHORE STORMWATER PUMP STATION
PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH
BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING
TIME AND PLACE FOR RECEIPT OF BIDS.
Moved and seconded to adopt RES. 14 -9, ESTABLISHING CHARTER REVIEW
COMMISSION.
Moved and seconded to make the following appointments to Boards and
Commissions: appoint Gosia Clore, 1133 E. Court Street, to the Historic Preservation
Commission for Longfellow District to fill three -year term, March 29, 2014 — March 29,
2017; appoint Ben Sandell, 2125 F Street, and reappoint Andy Litton, 430 W. Park
Road, Historic Preservation Commission for two vacancies for At Large Representative
to fill three -year term, March 29, 2014 — March 29, 2017.
Official Actions
January 7, 2014
Page 3
The Mayor noted no applications were received for the following Boards and
Commissions and all will be readvertised: Airport Commission for two vacancies to fill a
four -year term March 1, 2014 — March 1, 2018; Public Art Advisory Committee for an
unexpired term effective upon appointment — January 1, 2015; Telecommunications
Commission for two vacancies to fill a three -year term, March 13, 2014 — March 13,
2017. Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after a period of six
publications; but will continue to advertise vacancies with postings and on the Council
agenda. However, no additional publication costs will be incurred.]
The Mayor noted the previously announced vacancies: Airport Zoning Brd of
Adjustment for a five -year term January 1, 2009 - December 31, 2013 plus an additional
five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment
for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals,
Board of for a five -year term January 1, 2014 - December 31, 2018; Civil Service
Commission for a four -year term, April 5, 2014 - April 3, 2018; Historic Preservation
Commission for a Jefferson St. representative to fill a three -year term, March 29, 2013
— March 29, 2016 (New District formed); Historic Preservation Commission for a
Northside representative to fill a three -year term, March 29, 2014 — March 29, 2017.
Applications must be received by 5:00 p.m., Wednesday, January 29, 2014.
The Mayor noted the current vacancies: Charter Review Commission for nine
vacancies to fill a one -year term beginning April 1, 2014 and ending no later than April
1, 2015. Applications must be received by 5:00 p.m., Wednesday, February 12, 2014.
Moved and seconded to adjourn meeting at 7:23 p.m.
A more complete description of Council Activities is on file in the office of the City
Clerk.
s /Matthew J. Hayek, Mayor
s /Marian K. Karr, City Cle
� ' &
Submitted for publication — 1/15/14.
r_rr_ rx-
3a(4)
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356 -5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $_
OFFICIAL COUNCIL ACTIONS — 1/14/14
Iowa City City Council special meeting, 5:00 p.m. at City Hall. Council Members
present: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton. Absent: Dobyns. The
Mayor proclaimed: Martin Luther King Day — January 20.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded to adopt RES. 14 -10, AUTHORIZING THE PROCUREMENT
OF SELF - CONTAINED BREATHING APPARATUS (SCBA) FOR USE AT THE FIRE
DEPARTMENT.
Moved and seconded to adopt RES. 14 -11, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY AND NATIONAL DEVELOPMENT
COUNCIL REGARDING COMMUNITY AND ECONOMIC DEVELOPMENT
ADVISEMENT.
Moved and seconded to adopt RES. 14 -12, AUTHORIZING ADDITIONAL
FINANCIAL SUPPORT OF THE 1105 PROJECT. Moved and seconded to accept
correspondence from Betty Ketchum.
Moved and seconded by Dickens, to adjourn special meeting 5:03 p.m.
A more complete description of Council Activities is on file in the office of the City
Clerk.
s /Matthew J. Hayek, Mayor
s /Marian K. Karr, City Clerrk-' ,
Submitte for publication — 1/16/14.
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356 -5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 4, 2014
Iowa City City Council special meeting 8:00 a.m. at City Hall. Council Members present:
Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. Staff
members present: Markus, Fruin, Dilkes, Karr, Bockenstedt, Schaul, Andrew, Adhikari.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Mims, seconded by Dobyns, to appoint City Clerk Karr as Temporary
Chairperson. Temporary Chair Karr presiding.
The Temporary Chair announced that nominations were in order for the office of the
Mayor of the City of Iowa City. Moved by Dobyns, seconded by Mims, to nominate Matt
Hayek. Moved by Mims, seconded by Dobyns, to close nominations. Council Member
Throgmorton announced he would be abstaining but realized it would be reflected as a
unanimous vote in accordance with Res. 00 -117. Temporary Chair declared Matt Hayek as
Mayor of Iowa City for a two year term.
The Temporary Chair announced that nominations were in order for the office of Mayor
Pro tern of the City of Iowa City. Moved by Dickens, seconded by Payne, to nominate Susan
Mims. Moved by Hayek, seconded by Dickens, to close nominations. After voice vote the
Temporary Chair declared Susan Mims as the Mayor Pro tern of Iowa City for a two year
term.
The City Clerk administered the oath of office to Mayor Hayek and Mayor Pro tem Mims.
Mayor Hayek now presiding.
Moved by Mims, seconded by Throgmorton, to make the following two year City Council
committee appointments: Botchway and Dickens to the Rules Committee; Payne to the
Emergency Management Commission; Botchway, Dickens, Dobyns, Mims, Payne,
Throgmorton to the Metropolitan Planning Organization of Johnson County with Hayek as
alternate; Hayek to the Iowa City /Coralville Visitors & Convention Bureau; Payne Mims,
Hayek to the Economic Development Committee; Throgmorton to the Chief Elected Officials
Board; City Manager Markus to the Metro Coalition of Cities, Hayek as alternate; City
Manager Markus and Mims to the Joint Emergency Communication Center Policy Board;
Throgmorton as alternate to the East Central Iowa Council of Governments (ECICOG),
Dickens (second alternate); Dobyns and Dickens to the Seats Paratransit Advisory
Committee; Botchway to the JC Criminal Justice Coordinating Committee; Throgmorton to
the UNESCO Board of Directors, Dickens as alternate; Asst. to the City Manager Fruin to the
Self- Supporting non - voting representative from Iowa City (SSMID); Fire Chief Grier and
Police Captain Wyss to the Johnson County E911 Service Board; City Manager Markus and
Dickens to the Iowa City Area Development Board (ICAD); Mims nomination to the Iowa
League of Cities legislative committee.
Moved by Mims, seconded by Dickens, to adopt RES. 14 -1, ESTABLISHING CITY'S
STRATEGIC PLANNING PRIORITIES FOR 2014 -2015.
Moved by Mims, seconded by Dickens, to adopt RES. 14 -2, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR LOBBYING
SERVICES.
Moved by Mims, seconded by Throgmorton, to adjourn special meeting at 8:10 a.m.
Matthew J. Hayek, Mayor
Marian K. Karr, City Clerk
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356 -5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 7, 2014
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek
presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims,
Payne, Throgmorton. Absent: None. Staff Members present: Markus, Fruin, Dilkes,
Karr, Fosse, Davidson, Clark, Andrew.
The Mayor presented Outstanding Student Citizenship Awards to Lincoln
Elementary students: Esti Brady, Matt Taylor.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Mims, seconded by Payne, that the items and recommendations in the
Consent Calendar be received, or approved, and /or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: December 17 Special Formal Official & Complete; December 17 Work
Session; December 17 Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Board of
Library Trustees - November 21; Housing and Community Development
Commission — November 21; Human Rights Commission — October 15 (revised);
Human Rights Commission — November 19; Senior Center Commission — October
24; Telecommunications Commission — October 28.
Permit Motions and Resolutions as Recommended by the City Clerk.
Class C Beer Permit for The Convenience Store, LLC., dba The Convenience Store,
106 S. Linn St.; Class C Liquor License for Samco of Iowa City, Inc., dba Joe's
Place, 115 Iowa Ave.; Outdoor Service Area for Samco of Iowa City, Inc., dba Joe's
Place, 115 Iowa Ave.; Class C Liquor License for 2 -Tone, Inc. dba Bluebird Diner,
330 E. Market St.; Class C Liquor License for Motif, Ltd., dba Bo- James, 118 E.
Washington St.; Class C Liquor License for Pub on Clinton St., dba Pints, 118 S.
Clinton St.
Permanent Transfer: Class C Beer Permit for Aldi, Inc., dba Aldi, Inc. #67, 1534
Gilbert St. S, to 760 Ruppert Rd.
Resolutions and Motions: RES. 14 -3, AWARDING CONTRACT to Condor, Inc.
for $529,000.00 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY PARK
POOL ADA RENOVATIONS PROJECT; RES. 14 -4, ACCEPTING THE WORK
FOR THE FY 2014 ASPHALT RESURFACING PROJECT; RES. 14 -5,
ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY SEWER, TILE
LINE, WATER MAIN AND PAVING PUBLIC IMPROVEMENTS FOR ROCHESTER
RIDGE - PART FOUR, AND DECLARING THE PUBLIC IMPROVEMENTS OPEN
FOR PUBLIC USE; RES. 14 -6, DESIGNATING THE ROUTE OF HISTORIC US 6
AND AUTHORIZING SIGNAGE TO BE INSTALLED WITHIN THE IOWA CITY CITY
LIMITS.
Setting Public Hearings: set a public hearing for January 21 on an ordinance
amending Title 15: Land Subdivisions, removing maximum distance requirements for
the placement of clustered mailboxes in new subdivisions and adding guidelines to
ensure appropriate placement of large concentrations of mailboxes; RES. 14 -7,
SETTING A PUBLIC HEARING ON JANUARY 21, 2014 ON PLANS,
Complete Description
January 7, 2014
Page 2
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE
2014 SEWER REHABILITATION PROJECT, DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Correspondence: Joseph Jason regarding Petition — Asperger Syndrome must
end; Sara Barron regarding From Big Brothers Big Sisters — Our year -end progress
report; Charles Eastham regarding Thank you for supporting FasTrac; Jannette
Taylor regarding United Action for Youth and Community Partners — Find Your
Voices Project; Bob Thompson regarding Iowa City "Citizens Survey" [Council
Member and staff response included]; Mike Carberry; Palmer Holden; Caroline
Dieterle regarding Fiberright contract; Corey Wilson; Paula Brandt; Amy Pretorius
regarding Foster Road Egress / Peninsula access; H. Ernest Lund regarding
Sidewalk extension along Mormon Trek Blvd [Staff response included]; Jerry
Bokassa regarding Housing and Urban Dev. Class Action Suit; Bob Oppliger
regarding Walking Friendly Community Designation; Acting Traffic Engineering
Planner regarding Prohibit parking near alley entrance on east side of 10 -block of
Valley Avenue.
Roger Knight, Jr. appeared regarding snow removal and ice build -up where the
sidewalk and street meet; sidewalk repairs; and affordable rents for low income
residents. Mayor Hayek asked staff to work with the Downtown District on snow
removal issues.
Moved by Mims, seconded by Dickens, that ORD. 14 -4568, REZONING
APPROXIMATELY 15.78 ACRES FROM COUNTY RESIDENTIAL (R) TO
NEIGHBORHOOD PUBLIC (P -1) AND 29.07 ACRES FROM COUNTY RESIDENTIAL
(R) TO INTERIM DEVELOPMENT — SINGLE FAMILY RESIDENTIAL (ID -RS)
LOCATED ON SYCAMORE STREET SOUTH OF THE CURRENT CITY LIMITS
(REZ13- 00023), be passed and adopted. The Mayor asked Council Members to
disclose any ex parte communications and none were reported.
Moved by Mims, seconded by Dickens, that ORD. 14 -4569, REZONING
APPROXIMATELY 15.14 ACRES FROM COUNTY RESIDENTIAL (R) TO
NEIGHBORHOOD PUBLIC (P -1) LOCATED ON AMERICAN LEGION ROAD AND
BARRINGTON ROAD (REZ13- 00025), be passed and adopted. The Mayor asked
Council Members to disclose any ex parte communications and none were reported.
A public hearing was held on a resolution approving plans, specifications, form of
contract, and estimate of cost for the construction of the Rocky Shore Stormwater Pump
Station Project, establishing amount of bid security to accompany each bid, directing
City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No
one appeared.
Moved by Throgmorton, seconded by Payne, to adopt RES. 14 -8, APPROVING
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE ROCKY SHORE STORMWATER PUMP STATION
PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH
BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING
TIME AND PLACE FOR RECEIPT OF BIDS.
Moved by Mims, seconded by Payne, to adopt RES. 14 -9, ESTABLISHING
CHARTER REVIEW COMMISSION.
Complete Description
January 7, 2014
Page 3
Moved by Payne, seconded by Mims, to make the following appointments to
Boards and Commissions: appoint Gosia Clore, 1133 E. Court Street, to the Historic
Preservation Commission for Longfellow District to fill three -year term, March 29, 2014
— March 29, 2017; appoint Ben Sandell, 2125 F Street, and reappoint Andy Litton, 430
W. Park Road, Historic Preservation Commission for two vacancies for At Large
Representative to fill three -year term, March 29, 2014 — March 29, 2017.
The Mayor noted no applications were received for the following Boards and
Commissions and all will be readvertised: Airport Commission for two vacancies to fill a
four -year term March 1, 2014 — March 1, 2018; Public Art Advisory Committee for an
unexpired term effective upon appointment — January 1, 2015; Telecommunications
Commission for two vacancies to fill a three -year term, March 13, 2014 — March 13,
2017. Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after a period of six
publications; but will continue to advertise vacancies with postings and on the Council
agenda. However, no additional publication costs will be incurred.]
The Mayor noted the previously announced vacancies: Airport Zoning Brd of
Adjustment for a five -year term January 1, 2009 - December 31, 2013 plus an additional
five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment
for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals,
Board of for a five -year term January 1, 2014 - December 31, 2018; Civil Service
Commission for a four -year term, April 5, 2014 - April 3, 2018; Historic Preservation
Commission for a Jefferson St. representative to fill a three -year term, March 29, 2013
— March 29, 2016 (New District formed); Historic Preservation Commission for a
Northside representative to fill a three -year term, March 29, 2014 — March 29, 2017.
Applications must be received by 5:00 p.m., Wednesday, January 29, 2014.
The Mayor noted the current vacancies: Charter Review Commission for nine
vacancies to fill a one -year term beginning April 1, 2014 and ending no later than April
1, 2015. Applications must be received by 5:00 p.m., Wednesday, February 12, 2014.
Council Member Dobyns welcomed Council Member Botchway to the Council.
Council Member Dickens also welcomed Council Member Botchway; and thanked
staff for making the budget process run very smoothly this year.
Mayor Pro tem Mims echoed Council Member Dickens comments regarding the
budget process, and hopes the community views the budget, Council priorities and
Council's strategic plan; and welcomed Council Member Botchway.
Council Member Throgmorton stated he hoped everyone would be safe and warm
with the cold weather conditions.
Council Member Botchway thanked City staff for helping him jump right into the
budget process.
Mayor Hayek also complimented staff on the budget process; and thanked all City
staff involved in keeping services going in the unbelievably cold weather.
Moved by Payne, seconded by Mims, to adjourn meeting at 7:23 p.m.
Matthew J. Hayek, Mayor
Marian K. Karr, City Clerk
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356 -5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 14, 2014
Iowa City City Council special meeting, 5:00 p.m. at City Hall. Council Members
present: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton. Absent: Dobyns. Staff
members present: Markus, Fruin, Dilkes, Karr, Long, Andrew, Grier.
The Mayor proclaimed: Martin Luther King Day — January 20.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Mims, seconded by Dickens, to adopt RES. 14 -10, AUTHORIZING THE
PROCUREMENT OF SELF - CONTAINED BREATHING APPARATUS (SCBA) FOR
USE AT THE FIRE DEPARTMENT.
Moved by Mims, seconded by Payne, to adopt RES. 14 -11, AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND NATIONAL
DEVELOPMENT COUNCIL REGARDING COMMUNITY AND ECONOMIC
DEVELOPMENT ADVISEMENT.
Moved by Throgmorton, seconded by Dickens, to adopt RES. 14 -12, AUTHORIZING
ADDITIONAL FINANCIAL SUPPORT OF THE 1105 PROJECT. Moved by Throgmorton,
seconded by Payne, to accept correspondence from Betty Ketchum.
Moved by Payne, seconded by Dickens, to adjourn special meeting 5:03 p.m.
Matthew J. Hayek, Mayor
Marian K. Karr, City Clerk