HomeMy WebLinkAbout10-10-2012 Parks and Recreation CommissionKellie Tuttle
From: City of Iowa City <webmaster @iowa - city.org>
Sent: Wednesday, October 10, 2012 3:51 PM
To: Kellie Tuttle
Subject: Notice of Meeting Cancellation - Parks and Recreation Commission
AGENDA
PARKS AND RECREATION COMMISSION
4:00 p.m.
WEDNESDAY, OCTOBER 10, 2012
Meeting Room B
Robert A. Lee Community Recreation Center
4:00 p.m. Call to order
Approval of minutes from meeting of September 11, 2012
4:02 p.m. Public Discussion of any item not on the agenda.
4:10 p.m. Depart for parks tour.
MINUTES
•[1M
PARKS AND RECREATION COMMISSION
SEPTEMBER 12, 2012
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade,
Cara Hamann, Aaron Krohmer, Lucie Laurian, John Westefeld,
Joe Younker
Members Absent: None
Staff Present: Mike Moran, Chad Dyson
Others Present: Gary Allan, Anne Banes, Laurel Bar, Anne Bartels, Norma
Baughman, Elizabeth Beltz, Jeanette Chadek Fulton, Becky Couch, Gary Davisson,
Cynthia Diltz, Judy Dobson, Richard Dobson, Libby Drop, Susan Eberly, Lorna Fesler,
Gregg Geerdes, Jerry Gerard, Kathryn Hall, Joan Hayward, Scotty Hayward, Del
Holland, Joan Jehle, Dan Katalinich, Rich Kindl, Dolores Krotz, Robert Kuchlbauer,
Dorothy Lunning, Teresa McAndrews, Joye McKusick, Jim Megan, Joellen Megan,
Terri Miller Chait, David Minehart, Marcia Munz, Mary Murphy, Layton Olson, Jan
Omann, Sarah Ono, Edith Parker, Mark Phelps, Carla Pies, Steve Poleman, Eric
Rumsey, Bruce Sieleni, Roy Tompkins, Margaret Wenk - Kuchlbauer, Joe White, Cathy
Wilcox, Joel Wilcox, Deb Wollard
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by Chairman Claussen.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate
Council action):
None
OTHER FORMAL ACTION TAKEN:
PUBLIC DISCUSSION:
Mary Murphy mentioned that the property located at 841 Normandy Drive is currently
for sale. She would like to see the Commission encourage the City to buy this
property. Murphy thinks there should be money allocated in the budget annually so
that buyouts can be made. The City should also seek out the Parkview Church
property so that in the future this land can be designated as parkland. She noted that
the master plan would support this idea.
CHADEK PROPERTY DISCUSSION
Joan Jehle and David Minehart were present at tonight's meeting representing the
"Friends of Chadek Park & Community Gardens" (Friends) group. Other members of
this group as well as community members were present as well.
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 2 of 9
Jehle reminded Commission that she was present at a meeting approximately one
year ago when she offered to begin a fund raising campaign to purchase this property.
She explained that Terry Trueblood and Carl Chadek discussed Carl's wishes to make
this property a park and /or a community garden space; however, this was never put in
writing. The Friends group wants to work towards making Carl's wishes come to
fruition. Jehle thanked the Chadek family for their willingness to sell this property for
parkland, especially since they have had other offers.
David Minehart then addressed the Commission. Minehart distributed a packet titled
"Friends of Chadek Park & Community Gardening; Planting a Park — Growing a
Community ". The group was incorporated in May of 2012 by Joan Jehle, James
Stephen (Barney) Conroy and David Minehart. This group was formed as a fundraising
entity for the creation of Chadek Park and Community Gardens. The group is currently
working on obtaining their 501(c) (3) tax - exempt status.
Friends is seeking a partnership with the City of Iowa City to establish the Chadek
Park and Community Gardens on five acres of undeveloped land in Iowa City owned
by the trust under will of Frieda Chadek (Trust). The trust is in agreement of selling the
property to the City for $560,000 with the City committing to half of that ($280,000) and
the group raising the remainder. Moran and the group have met with Eleanor Dilkes,
City Attorney. She requests that City funding be approved and in place prior to
entering into a contract.
Westefeld asked the group what type of fundraising activities they have planned and
what their expected timeline is. Minehart explained that they plan to organize walks
and bike rides, plant sales etc. They are also in the process of researching grant
opportunities. They will also develop a website and send out mailers. He explained
that the planned timeline is three years with the option of expanding by six months if
necessary
Claussen stated that in general the Commission supports their efforts. He further
stated that the mechanism to secure this $280,000 would either be through CIP funds
or by a special request to City Council.
Krohmer does not agree that this land is worth $560,000 and is inclined to wait and
see if the price comes down.
Bourgeois confirmed that the original funding from CDBG is no longer available for this
purchase as the money had to be spent within a certain time frame and that has
passed.
Younker asked if it was too early for the group to commit to $280,000 without knowing
what conditions are associated with money that comes from a 501(c)(3).
Scotty Hayward asked for more information regarding the appraisals. Claussen
explained that there were two appraisals done that came back with very different
numbers. Since the appraisals were so far apart, the City could not purchase the
property at their asking price.
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 3 of 9
Dolores Krotz, who lives on 41" Avenue and has lived in this location for 55 years, said
that she was able to get over 100 signatures on a petition to use this property as
parkland.
Becky Couch expressed her concern in learning about the different appraisals.
However, she continues to support the idea of making this property parkland.
Dan Katalinich suggested that perhaps the property should be re- evaluated given that
it has been for sale for such a long time
Lorna Fesler said that in speaking with a realtor, she was told that the price they are
asking for the property is within line of what it should be.
Krohmer noted that he too wishes to see this property used as parkland. He also
noted, however, that the initial cost to purchase the land is just the beginning, that
there would be continued expenses in development and maintenance. Minehart noted
that while the City would hold the deed for the property, they would continue with the
Friends group and their support after the property is purchased.
Westefeld said that he sees more reason to support this partnership than not and that
the Commission has had very successful partnerships in the past.
Elliott would like to see more negotiations regarding the purchase price.
Gnade is concerned after learning that some of the audience were not aware of the
difference in appraisals.
Moved by Hamann, seconded by Bourgeois that the Commission establish a
partnership without making any commitment of any funding amount at this time.
Further discussion ensued
Elliot again stated that she is concerned about the gap in appraisals and that there is a
need for more negotiations.
Krohmer asked if the Commission could order another appraisal to find out what the
property is worth under its current zoning (RS -5) and what the comprehensive plan
would allow, thus showing what could be asked of a developer. Thus Krohmer would
like to amend the motion.
Becky Couch asked for a time frame for an appraisal. Moran said it would likely take
about six weeks so should have something available by the November 14 Commission
meeting.
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 4 of 9
TAFT SPEEDWAY DISCUSSION:
Commission member Lucie Laurian arrived at 5:30 p.m
A group of community members were present at the Commission to discuss flood
mitigation options being proposed for the Idyllwild & Taft Speedway areas.
Layton Olson and Terry Miller Chait spoke as residents and representatives of
Idyllwild. Olson said that he was present to provide facts. He felt it was important to
note that Idyllwild was built with the approval of City Council and at that time was not
considered to be in a flood plain. He also said that there is a misconception that
Idyllwild residents were offered buyout when they were not. He noted that Idyllwild
consists of 23 buildings and 92 residents and it cannot be raised such as an individual
property can. He understands that there is concern about what a flood wall would look
like. He said that there are other walls within the city which are not unattractive. With
92 residents in Idyllwild, he feels at the very least there needs to be a stabilization of
the property and would support a tax increase in the name of protecting the future of
this property. Elliott asked Olson where the other walls in Iowa City are located that he
referred to earlier.
Terry Miller Chait answered that question. She stated that there is a concrete wall at
the entrance of Iowa City and many other similar in the city. While they are not flood
walls, it gives an idea of what one might look like with landscaping and such to
enhance its appearance. She went on to discuss the study. She noted that the study
provided a number of different options and that none of them would raise the water
level on properties on either side of the wall or other type of mitigation. She felt this
was an extremely important point as Idyllwild residents do not want to encumber
anyone else by the use of flood mitigation.
Joe White, resident on Taft Speedway, noted that he is surprised that some are
putting stock in what engineers are telling them now when they were so wrong
in 1992. He said that City Council was addressed at that time and told that the
Idyllwild property would be a big problem. White recommended that
Commission and other present go on line and watch the tapes of the many
meetings that have taken place regarding this current flood mitigation proposal.
He also stated that if a property owner chose not to accept a buy out that it
should not be held against them. He noted that a lot of the money for property
owners to rebuild or create their own flood mitigation comes from the home
owners pockets. He again asked that those present watch the tapes of the
many public discussions that have taken place to better enlighten themselves
on this situation.
Greg Geerdes, who lives on Taft Speedway, then spoke. He said he was going
to address why as a Parks and Recreation Commission, the members should
care about the possibility of a flood wall. He said that it is important that
commission members consider their duties per the city code which says that on
their own initiative they make recommendations which they find in the public
interest related to parks and recreation. He further noted that when he thinks of
a wall in Iowa City, he thinks of the wall that stands behind apartments on
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 5 of 9
Dubuque Street going towards Mayflower, which he believes to be very
unattractive. He said that a wall large enough to protect from a 500 year flood
would be very unattractive and that it would ruin the view from City Park. He
encouraged Commission again to make a motion to City Council opposing any
flood mitigation.
Joel Wilcox who lives on Taft Speedway stated that he is in a complex position
in that his mother lives in Idyllwild while he lives on Taft Speedway. He
believes that there are a number of complex issues when looking at flood
mitigation. He questions how a wall or some other type of mitigation will affect
his property. He does not want to look at a flood wall. He recommends doing
nothing in the way of flood mitigation.
Mark Phelps of Taft Speedway said he has some issues with flood mitigation.
He has owned his property since 1999 and his father has owned property since
1988. They were present when City Council initially discussed the placement of
Idyllwild. Rick Fosse mentioned at the time that this was in a flood plain.
His next issue is that of all of the flood mitigation proposals, there is only one
that would meet 500 flood standards, this being a flood wall. He stated that the
engineers have said that it would cost 30 -40% more to make this wall
decorative. Therefore, it would be a concrete wall that would also make Taft
Speedway the narrowest street in the city at 21'. He noted that this road would
be made of chip and seal coat. A regular street is 25' -26'. There is a large
amount of pedestrian traffic that uses Taft Speedway and this street being so
narrow would be a danger to them.
His final issue is regarding flood insurance and the criteria for coverage. He
said that if a wall is built, the people inside of Idyllwild would not be covered
unless the water breeches the wall.
Mary Murphy asked the Commission to recommend no flood mitigation for this
area to City Council. She stated that she understands that there is one
commissioner whose family lives at Idyllwild and another member who also
sold property at Idyllwild. She said that when someone buys property at
Idyllwild they have to understand that this property is next to a river and not a
pond. She also stated that there are other forms of flood relief besides FEMA or
a buyout. She said that grant money is not going to cover the costs of flood
mitigation and because of this a property owners taxes will go up on average of
$250. 'She also mentioned her concern of the narrow street that a flood wall
would create and the dangers to runners, walkers and bikers. She said a flood
wall will destroy the visual aesthetics of the park. She suggested that when the
Commission takes their annual tour in October that they go to lower city park
and look in the direction of where a flood wall would be placed and try to
imagine what a detriment it would be to the view.
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 6 of 9
Kathy Wilcox encouraged people to look forward and not backward. She said
that a levy would not protect them from a flood. She does not want to see a
concrete flood wall at the entrance to Iowa City and for that reason, she
supports no flood mitigation.
Claussen asked Commission member Lucie Laurian, as a professor in Urban
and Regional Planning, what her thoughts are. Laurian stated that historically
flood mitigation fails and that the best mitigation is no mitigation. She further
stated that this is her personal opinion but it is based on historical records. She
is not sure, however, if it is the purview of the Parks and Recreation
Commission to deal with flooding. However, it is the Commissions
responsibility to make recommendations when it comes to parks and recreation
and the river certainly falls within those categories.
Claussen encouraged members to view the plan on -line prior to November.
Lucie would like to see that report as well before moving ahead.
Krohmer asked if there were five members that feel that this is in our purview
and therefore want to continue discussion. Claussen said that he feels the river
is involved in general recreation of the community and how we deal with that
does fall within the commission's purview
Moved by Younker, seconded by Gnade, to schedule a special meeting if
needed prior to the November Commission meeting, to review and
CIP DISCUSSION
Moran reviewed the CIP prioritization list (previously sent to members) with the
commission. Members were then asked to prioritize the projects by placing
dots next to those they feel are most important. Staff will then tally up the votes
and prioritize based on those results. Moran will send this report to
Commission via his Friday Update.
PARKS TOUR:
Moran listed some ideas for the October annual park tour for the Commission.
Those, he suggested include the dog park, TTRA, Scott Park and the trail
design project, Reno Street, North Market Square Park, and Lower City Park.
Members were encouraged to make recommendations. The October meeting
will start at 4 p.m.
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 7 of 9
NEIGHBORHOOD OPEN SPACE:
While there were no projects to speak of this month, Moran offered commission
a copy of the neighborhood open space policy along with a map of the districts.
He will distribute at the November meeting.
RECREATION DIVISION REPORT:
Dyson distributed a packet to Commission explaining the Blue Zones project.
The Blue zones Project "aims to adopt the lifestyle principles of these areas to
transform American cities and towns into Blue Zones Communities, where
people can live longer, better lives." Dyson noted that the University is working
on the project and ACT has committed. There will be a site visit in
October /November and an announcement will be made in January letting us
know if Iowa City is awarded the Blue Zone title.
PARKS DIVISION REPORT:
No report. Robinson is at a conference so was unable to attend tonight's
meeting.
DIRECTORS REPORT:
TTRA Update: The lodge construction is moving ahead nicely. While the
contract with Fin and Feather has been complete, there is not enough water in
the lake to start any rentals of boats, kayaks, etc.
Ashton House /Normandy Drive: Bids for the Normandy Drive restoration
project will be open on September 27. Twenty -one plans were picked up so
there appears to be a lot of interest. FEMA has completed their adaptive reuse
plan for the Ashton House. Moran will have a full report available in four to six
weeks.
Court Hill Trail: The bridges will go in the week of September 17.
North Market Square Park: A ribbon cutting ceremony and opening
celebration is scheduled for Sunday, September 16. Moran encouraged
commission members to attend.
CHAIRS REPORT:
Claussen thanked members for their patience tonight stating that it was
important to hear from the citizens.
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 8 of 9
COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Westefeld paid compliment to Chairman Claussen for his leadership tonight,
stating that he did a great job in letting everyone speak who wanted to while
keeping the meeting moving. Westefeld also noted that the Court Hill Project is
amazing.
Younker noted and he had the opportunity to visit Willow Creek Park recently
and really enjoyed the park.
Elliott also complimented Claussen on his handling of the meeting tonight.
Gnade noted she will be absent from the October meeting.
Laurian asked if commission thinks that their comments make a difference.
Moran stated that yes they do and that it is evident that council members read
our minutes.
Krohmer noted that in a conversation he had recently with a new council
member they addressed the idea of an after school program. He would like to
place this topic on the November agenda.
ADJOURNMENT:
Moved by Westefeld, seconded by Krohmer, to adjourn the meeting at
7:30 p.m. Motion passed 9 -0.
PARKS AND RECREATION COMMISSION
September 12, 2012
Page 9 of 9
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2012
NAME
N
r
TERM
N
N
`�
v
N
<
'°
<
n
<
w
<
m
o
a
EXPIRES
David
1/1/15
X
X
O/E
X
X
X
X
LQ
X
Bourgeois
Clay
1/1/14
X
X
X
X
X
X
X
LQ
X
Claussen
Maggie
1/1/13
X
O/E
X
X
X
X
O/E
LQ
X
Elliott
Allison
1/1/14
X
X
X
O/E
X
X
X
LQ
X
Gnade
Cara
1/1116
X
X
X
X
X
X
X
LQ
X
Hamann
Aaron
1/1/13
O
O
O
O
O
O **
X
LQ
X
Krohmer
Lucie
1/1/15
X
X
X
X
X
X
O/E
LQ
X
Laurian
John
1/1/14
X
X
X
X
O/E
X
X
LQ
X
Westefeld
Joe
1/1/16
X
X
X
X
O/E
X
X
LQ
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
* *= Member was listed as absentlexcused status January through May. These
have been changed to absent status.
TO
FROM:
ov iow4
Mike Moran, Director
Bob Deatsch, Oakland Cemetery OakUld I UThetei Y
J
DATE: October 4, 2012
17 11011- perpetual care cemetery
established in 1543
RE: Monthly Report (September)
AMOUNT
I. OPERA'T`ING
A. Interments (3)
1. Adult, Res,
1@$600.00
$600.00
2. Cremation, Res., Sat,
1@$300.00
$300.00
3. Cremation, Non -Res., Sat,
1@$450.00
$450.00
INCOME FROM INTERMENTS
$1350.00
B. Lot sales (3)
1. Resident, adult monument space,
2 @$700.00
$1400.00
2. Resident, adult flat stone space,
0
3. Non - resident, adult monument space,
1@$1050,00
$1050.00
4. Non - resident, adult flat stone space,
0
5. Resident, cremation space,
0
6. Non - resident, cremation space,
0
7. Resident, Columbarium Niche
0
8. Non - resident, Columbarium Niche
0
9. Resident, infant space,
0
10. Non - Resident, Infant space,
0
11. Resident, Infant Niche
0
12. Non - Resident, Infant Niche
0
INCOME FROM LOT SALES
$2450.00
TOTAL CEMETERY INCOME
$3800.00
Page 2 of 2
10 /5 /12Cemetery
II. CEMETE
A.
B.
C.
D.
E:
F.
G
H
I.
&Y MAINTENANCE
Funerals
Grounds maintenance
Equipment repair & maintenance
Cemetery Plantings
Building Maintenance
Mow Cemetery /Mulch Leaves
Trim Cemetery
Snow Removal in Cemetery
OT Snow Inside Cemetery
HOURS
28.5
70.5
38
13.5
19.5
159.75
135
0
0
TOTAL CEMETERY MAINTENANCE 464.75
III. CEMETERY BUDGETED & SPECIAL PROJECTS
HOURS
A.
Funeral OT
1.5
B.
Monument Repair (4)
5.25
C.
Grave Repair (4)
10
D.
Safety Meeting /Staff
2.5
E.
Lot Locations
2
F.
Lot Sales
4.25
G.
Safety Training (Seasonal Employee)
0
H.
Computer Mapping
9
I.
CIP ivfecting
2
TOTAL CEMETERY BUDGETED &
SPECIAL PROJECTS
36.5
IV. ADMINISTRATIVE AND OFFICE DUTIES
90.25
V. OUTSIDE MAINTENANCE
A. Mow outside cemetery 2
B. Trim outside Cemetery 4
C. 1435 Snow 0
D. 1435 Overtime Snow 0
TOTAL OUTSIDE MAINTENANCE 6
NOTE: Total Cemetery hours, including leave with pay and rest periods = 713
September
Week 1
Week 2
Week 3
Week 4
Week 5
Total
Ground Litter
CBD plaza
43
81.5
68.5
68.5
8
269.5
CBD StScp
60
58.5
66
72.5
14.5
271.5
Parks
0
Hazardous Clean Up
CBD
3.5
3
9
15.5
Parks
0
Designed Flower Bed
Maintenance
CBD
1
3.5
14.5
10.5
29.5
Parks
1
1
Planting
CBD
5
15.5
22.5
6
49
Parks
0
Watering
CBD
29.5
16
64
63.75
173.25
Parks
9
71
16
Fertilizing
CBD
18.51
6
24.5
Parks
0
Mulching
CBD
12
0.5
22.5
35
Parks
0
Pruning
CBD
8
23
9.75
12
52.75
Parks
0
Weeding
CBD
49.5
15
22.5
39.5
126.5
Parks
1
3
6
9
Mow /Cord Trim
CBD
21.5
26.5
12.5
14
74.5
Parks
3
3
Equip Repair &
Maintenance
CBD
1
17
19.5
13.5
51
Parks
0
Event Prep /Cleanup
CBD
2
15
6
19
42
Parks
0
Graffiti Removal
CBD
4
1
5
Parks
0
Vandalism Repair
CBD
0
Parks
0
Play Equipment /Surface
Maintenance
CBD
0
Parks
0
Plaza Fountain
Maintenance
CBD
0
Parks
0
Construction
CBD
3
3
Parks
0
Art Sculptures /Literary
Plaques
CBD
0
Parks
0
Ash Urns
CBD
1.5
1.5
Parks
0
Benches
CBD
18.5
26
44.5
Parks
0
Bike Racks /Bikes
CBD
6
6
Parks
0
Drinking Fountains
CBD
2
2
Parks
0
Light Poles /Outlets
CBD
0
parks
0
Posting Pillars /Kiosks
CBD
2
38.5
11
27
78.5
Parks
0
Recycle Units
CBD
0
Parks
0
Trash Receptacles
CBD
12
15
27
Parks
0
Tree Grates
CBD
0
Parks
0
Water Hydrants /Hose
Bibs
CBD
3
3
Parks
0
Landfill
CBD
10
5
6
11
32
Parks
0
Cleaning /Organizing
CBD
1
5
4
10
Parks
0
Snow Removal
CBD
0
Parks
1
0
Holiday Decor
CBD
0
Parks
0
Administrative
CBD
34
35
28
25.5
122.5
Parks
0
Misc
CBD
1.5
5.25
7.25
2.5
16.5
Parks
0
Monthly Total
CBD
1 3021
400.251
413.51
427.751
22.5
1566
Parks
1 01
01
61
161
71
29
Grand Total Monthly Total
Parks
2%
Grand Total CBD
Grand Total Parks
Grand Total CBD
98%
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: October 5, 2012
RE: September 2012 Monthly Report
S.P.I.
New staff members were hired and attended SPI orientation sessions in preparation for the fall
programs.
(Master Plan: Enhance Program Development and Maximize the Planning Process)
SPI Fall Session I programs began with 51 participants in Special Olympics (SO) Track & Field,
41 in SO Bocce, 23 in SO Soccer and 47 in Aquatics classes.
A new program, "Tailgate Treats and Eats" was popular with 30 participants making recipes
with different themes each week.
(Master Plan: Enhance Program Development and Track Performance Measures)
Recreation Division Special Olympics athletes competed in the SO State Equestrian competition
at Jester Park.
(Master Plan: Enhance Program Development)
Providing leadership in parks and recreation in the state and to keep abreast of new trends in
parks, recreation and cultural arts, staff attended the IPRA Fall Workshop in Mason City.
(Master Plan: Provide Staff with Education Development Opportunities)
Staff gave a presentation about the Special Populations Involvement (SPI) program to students
from the Iowa City Schools Transitions program. The students were interested in finding out
about Special Olympics programs they can participate in.
(Master Plan: Increase Awareness of Program Offerings)
An end of the season Special Olympics Soccer Skills competition was held at Kickers Soccer
Park. Athletes competed in three events that they have been practicing this fall.
(Master Plan: Enhance Program Development)
Staff members were involved in the ActiveNet training sessions with implementation planned for
the Parks and Recreation Department's upcoming Winter /Spring activities.
(Master Plan: Enhance Program Development, Maximize the Planning Process and Provide
Staff with Education Development Opportunities)
PRESCHOOL /JR. /SR. HIGH ACTIVITIES - SCANLON GYM
First session of Youth Sports started: start smart football, K -6 `h grade flag football, running
club, preschool soccer, skateboarding, youth tennis, and 3`d -6`h grade volleyball. An ICRD
Staff and volunteer coach meeting was conducted prior to each program. (Goal 1: Maximize
Recreation Division
September 2012
Page 2 of 3
the Planning Process). This fall 15 teams are coached by volunteers and 3 teams have
sponsorships. (Goal 7: Assure Financial Sustainability)
• With the start of the school year, program restarted; Grant Wood Skate night (Goal 4 Pursue
Comprehensive Service Delivery), Pickle ball on Mondays and Thursdays at the MPAC /SG
(Goal 8: Collaborate with Community Organizations), and Friday Family Fun Night (Goal
10: Plan for Continued Equitable Level of Service as Community Grows)
• Normal Monthly Including: Promotions of programs and activities through rec ware, article
manager, press release. (Goal 46: Increase Awareness of Program Offerings) Conduct post
on- rental evaluations. (Goal #5: Solicit Community Involvement and Feedback)Send out
weekly updates to part time staff regarding policies and upcoming information. (Goal #1:
Maximize the Planning Process)
SPORTS/WELLNESS
In September, staff became responsible for posted upcoming program information on the three
slide -show monitors in the RAL Recreation Center. Slides about our gymnastics classes, bike
helmet sales and the Aquaclimb wall in the swimming pool are just a few of the new ones. (Goal
# 6 — Increase Awareness of Program Offerings).
Staff posted upcoming program information on the department's web page. Staff also posted an
article on the department's website regarding the Blue Zones Project. (Goal # 6 — Increase
Awareness of Program Offerings).
7,264 people were recorded on the hourly attendance in the month of September at the RAL
Recreation Center. (August 2012- 9,779. September 2011- 6,724) (Goal #2 — Track
Performance Measures).
Fall volleyball registration ended September 20. There are 8 CoRec teams on Sunday and 15
Women's teams on Tuesday. 2012 total: 23, 2011 total: 23 (9 and 14 respectively). (Goal # 6 —
Increase Awareness of Program Offerings and Goal 42 — Track Performance Measures).
The fall softball leagues will end this month. We only had one date that was completely rained
out so far. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities).
SOCIAL /CULTURAL
FALL PROGRAMS opened this month. Although nearly all art and social activities were well
received, preschool arts and crafts and youth dance seemed unusually popular. Adult art class
registrations were less than satisfactory and staff are working on a complete make -over for
January sessions.
Three GRANTS are in the process of being written to fund the restoration of CITY PARK LOG
CABINS All three will be applied for by the end of October. The final reading of the National
Register Nomination will be coining up soon as well. A Fall Pioneer Festival has been planned
for early October. Please see the attached program for information regarding this event. Thanks
to the generous support of Walmart, all proceeds of this event will go directly to the restoration
Recreation Division
September 2012
Page 3 of 3
of the cabins, (Master Plan: research traditional funding opportunities and pursue alternate
funding)
Hundreds of children and their caregivers attended the FARMER'S MARKET KID'S DAY
again this year.
What a great event, full of crafts, animals and education. One very exciting addition this year
was a booth run by students from the Iowa City Community School District who sold produce
from their school gardens as a part of the Field to Family program. (Master Plan: Collaborate
with Community Organizations and businesses)
HALLOWEEN PARADE AND CARNIVAL plans are nearly complete and we expect to greet
hundreds to the center on Oct 26. Please see attached info.
A meeting with the organizer of the YOUNG BIRDERS CLUB has resulted in plans for a few
cosponsored events in the Spring. (Master Plan: Build Partnerships to provide additional
services)
All supervisory and office staff are playing the quick game of "catch -up" after spending a week
this month building our new online ActiveNet system. Plans are currently to "go live" for our
next season
AQUATICS
Goal #1 Maximizing the Planning Process: For the Winter/ Spring 2013 season we will be once
again utilizing one - day -a -week lessons. We currently offer lessons where a single class takes
place over a twice -a -week format. In response to our evaluations (conducted at the end of each
session) we will be offering a once a week option. This will take place solely at Mercer Park on
Mondays and Wednesdays. We will leave the Robert A. Lee Recreation Center lessons format
unaltered. It is our hope that this increased flexibility will allow parents to take part in lessons
who were not previously able to do so. This adjustment will also allow us to offer lessons at a
cheaper rate.
Facilities:
City Park pool has maintained a very high level of clarity and cleanliness despite some of the
mechanical issues we have been dealing with. The system is starting to show its age. We have
had to replace a few key components over the last couple of months. Items included filter
laterals, and the reader probes. We will swapping out the filter sand as it has surpassed its usage,
this should reduce the amount of water wasted due to extra backwashes next summer.
I 1 0 •
.T
-4 M L L'
Date: Sat... Oct. 6, 2012
Time: 1 -Spm
Place: Upper City Park
Log Cabins **
Cost: $7 ages 4 and up
FREE for 3 and under!
Proceeds will help fund the
restoration of the historic log
cabins in City Park.
F4h for the
who%
Y.
* *In the event of inclement weather,
the festival will be held in the Robert A. Lee
Recreation Center gym **
Contact Joyce Carroll at 319 - 356 -5100 or visit
www.icgov.org /pr for more information!
C I T Y OF I O W A C I T Y
IAA
WKIMP)AR, ADDil
NDCARNIVAL
FRIDAY OCTOBER -. 20TH, 2Q 12
0,00 8:00 PM
6:00 pm- Meet in Costume by the Weather Dance Fountain, Dubuque and College St.
(In the Pedestrian Mall.) **
6:15 pm- Parade to the Robert A. Lee Community Recreation Center
6:30 pm- Enjoy treats, tricks, prizes, crafts, cookie decorating, and MORE! Check out
our Haunted Hallway and Fortune Tellers! Even goes until 8:00 pm
NO FEE!
NO PRE - REGISTRATION NECESSARY!
All ages are welcome! All children must be accompanied by an adult!
Accessible to People with disabilities.
Bring a bag for treats and a camera for photo opportunities!
Iowa City's Trick or Treat Night is October 31st from dusk until 8:00 pm!
"Parade will be cancelled if there is inclement weather. Carnival at
the Recreation Center will be held rain or shine!
Sponsored by the Iowa City Parks and Recreation Department
(319) 356 -5100
. in"
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARKS, FORESTRY, ANd CBD
Date: October 3, 2012
To: Michael Moran, Director
From: Terry Robinson, Superintendent
Re: Parks Monthly Repot — September 2012
I. GENERAL OPERATIONS
A. Mowing
B. Parks Security Duties
C. Napoleon Ballfield Project
Moving dirt and laying sod
D. Grounds Maintenance
E. Cleaning Shelters and Resiroons
F. Equipment Repairs and Maintenance
G, Playground Equipment Repair and Maintenance
H. Office Fill I❑
I. Court Hill Cement Work
J. Cleaning Shops
K. Weed Trimming
L. Drop Off and Picking up Materials
M. Dog Parks
Mowing, Collecting Money, Weed Trimming
N. Tree Maintenance
O. College Green Gazebo Renovation
P. Plumbing and Electrical Repairs
Q. Garbage Collections
l • � 1
Hours
671
648
373
246
199
161
127
125
54
51
41
40
37
27
25
24
21
R. North Market Square Project
S. Facility Repairs
Including 4 hours of vandalism repairs.
T. Splash Pad Winterization
U. Seeding
V. Miscellaneous Tasks
W. Meetings
X. Carnival Maintenance
20
19
17
15
12
Y. Doctor Appointments 4
September Summary
I. Event total's for the month of September was 647 compared to 546 a year ago,
Soccer events are up as well as Baseball.
2. We had 1722 total man hours for September compared to 1918 a year ago.
3. Constriction hours was tip due to the Napoleon Renovation project this past month,
we bad a total of 702 total hours compared to 5 hours a year ago. Napoleon fields are
sodded and we are waiting on the fence contractor to complete this project.
4. Mowing hours are down from 152.5 compared to 197 a year ago; dry weather is the
main factor in this.
5. Fall ball for Babe Ruth and Boys Baseball are in full swing and run till the end of
October as well as Soccer events,
6. East side Football has 2 more weeks and it will be over for the Fall Season.
7. We have been repairing wear areas at the Soccer fields from play as the season
progresses, aerifying and seeding hours are how repairs are being done.
Athletic Fields
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DEPARTMENT Of PARKS & RECREATION nn n nI ' Inn
DIVISION Of PARKS, FORESTRY, ANd CBD E1 ®1®Rl""�1 ® V I.1
Date: October- 3, 2012
To: Michael Moran, Director,
From: Terry Robinson, Superintendent
Re: Parks Monthly Report -- September 2012
L GENERAL OPERATIONS
A. Mowing
B. Parks Security Duties
C. Napoleon Ballfield Project
Moving dirt and laying sod
D. Grounds Maintenance
E. Cleaning Shelters and Restrooms
F. ]Equipment Repairs and Maintenance
G. Playground Equipment Repair and Maintenance
H. Office Fill In
I. Court Hill Cement Work
J. Cleaning Shops
K. Weed Trimming
L. Drop Off and Picking up Materials
M. Dog Parks
Mowing, Collecting Money, Weed Trimming
N. Tree Maintenance
O. College Green Gazebo Renovation
P. Plumbing and Electrical Repairs
Q. Garbage Collections
671
511
37
27
25
24
21
E. NURSERY 51
Pruning, Watering and Tree Wrapping
F. TREES REMOVED
Size Distribution CLASS I = 4 CLASS II = 12 CLASS III = 3
III, MAINTENANCE OPERATIONS
A. CHAIN SAW/ HAND TOOL MAINT 28
Saws & chains 17 hrs
Hand tools 11 hrs
B. EQUIPMENT TRANSFER/ EQUIP MAINT, 22
Transfers 5 hrs
Maintenance 17 hrs
C. SHOP TIME 11
Cleaning 10 hrs
Misc. Errands 1 hr
D. DUMP CHIPS / FUEL TRUCKS 4
E. LOG PAD MAINTENANCE 3
IV. ADMINSTRATION
A. New Service Requests 80
B. Private Trim Notices g
C. Planting Prep 22
D. Sidewalk Inspection 5
E. Other - 15
Office Work - 10 hrs , Logs- 5 hrs
Work completed at Various Parks, Green Spaces
Right of Ways and Trails
Month September 2012
Location
Trim
Removal
Class
Other
Chnunce Swan Park
3
4Hom-s
Reno Street Park
1/ II
Cit Park
i /lI
Pheasant Hill Park
15
1 /III
Ned Ashton Ilouse
5
Chipping
Willow Creek Park
2
Chipping
Napoleon Shop ( Brush Pile
4
Hauled to landfill
Watering Trees and Grass
In various Parks
23
Totals
18
2 /II & 1)III
75
Trails Maintenance
TTRA
1.5
Creekside Trail
2
R erson's Woods
4.5
Scott Park Trail
6
Total
14
Clearing Vegetation