HomeMy WebLinkAbout2021-03-18 Info Packet
Ci ty Council I nformati on P acket
March 18, 2021
IP1.Council Tentative Meeting S chedule
March 23 Work Session
IP2.Work S ession A genda
IP3.Memo from C ity Manager: O verview of O I R , P reliminary P lan and C P R B
Recommendations
Miscellaneous
IP4.Memo from Historic P reservation C ommission C hair and Historic Preservation
P lanner: Historic P reservation C ommission A nnual Planning S ession R eport and
Work P lan for C alendar Year 2021
IP5.Civil Service Examination: Maintenance Worker I - Pools
IP6.Civil Service Examination: P arking E nf orcement A ttendant
IP7.B ar C heck R eport: February 2021
Draft Minutes
IP8.B oard of A djustment: March 10
IP9.Human R ights C ommission: F ebruary 23
IP10.P ark & Recreation Commission: March 10
IP11.P lanning & Z oning Commission: F ebruary 18
March 18, 2021 City of Iowa City Page 1
Item Number: 1.
March 18, 2021
Council Ten tative Meetin g S ch ed u l e
AT TAC HM E NT S:
D escription
C ouncil Tentative Meeting Schedule
City Council Tentative Meeting Schedule
Subject to change
March 18, 2021
Date Time Meeting Location
Tuesday, March 23, 2021 4:00 PM Special Formal Meeting Zoom Meeting Platform
Special Work Session
Tuesday, April 6, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, April 20, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, May 4, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, May 18, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, June 1, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, June 15, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, July 6, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, July 20, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, August 3, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, August 17, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Item Number: 2.
March 18, 2021
Work S ession Ag enda
AT TAC HM E NT S:
D escription
Work Session A genda
Item Number: 3.
March 18, 2021
Memo from City Manag er: O verview of O IR, P relimin ary Pl an an d CP R B
Recommen d ation s
AT TAC HM E NT S:
D escription
Memo from C ity Manager: Overview of O I R , P reliminary Plan and C P R B Recommendations
Date: March 18, 2021
To: Mayor and Council
From: Geoff Fruin, City Manager
Re: Overview of OIR, Preliminary Plan and CPRB Recommendations
Since December of 2020, the City Council has received a total of eighty-eight recommendations
related to the Police Department from three separate sources. Those include the OIR
independent review of the June 3rd protest events, the City Manager’s Preliminary Plan, and the
recommendations from the Community Police Review Board (CPRB).
On March 23rd, the City Council will hold a special work session to conduct a high-level overview
of all eighty-eight recommendations. The primary goal of the work session is to have Council
identify which recommendations can be initiated by staff and which need to be either scheduled
for more detailed future work session discussions or dismissed.
To help with this effort, staff has prepared documents that provide some preliminary direction for
the City Council to consider. In these documents the green shading signifies that City Council
action is needed before the item can proceed. The yellow shading indicates that City Council
will have to take action at a future date after other related items are completed. If there is no
shading then that item is not believed to need any City Council action. During the March 23rd
work session, the City Council should review each of the recommendations and confirm or
modify staff’s characterization of the items.
Staff is continuing to work on a public engagement effort related to the Preliminary Plan.
Through this recommendations review process, we can hopefully narrow the focus of that
engagement effort. Ideally, the engagement process will start in the late spring or early summer
when it may be able to safely hold in-person engagement events. The Council may decide to
delay action on some recommendations until the engagement process concludes.
City Council Action Needed Now
City Action Council Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
1
Pursue a Local Option Sales Tax that would in part bolster the Annual Aid to Agencies grant
program and provide additional flexibility for strategic one-time investments in our non-profit
community.Commentary in Preliminary Plan
Council action needed now:
(1) A discussion on LOST is on the City Council's Pending
Work Session list Awaiting Council discussion
2
Partner with the Shelter House to jointly fund a new Street Outreach & Engagement Specialist,
to be employed by the Shelter House and that would work in close cooperation with the Iowa
City Police Department, to proactively connect individuals to services and prevent police calls
for service.Commentary in Preliminary Plan Council approval previously provided Partnership in-progress
3
Create a half-time permanent civilian Community Outreach Assistant position that focuses
solely on outreach and engagement with Iowa City's growing immigrant and refugee
population.
Position included in FY 22 budget. Staff will
hold off filling the position until Council
provides authorization.
Council action needed now:
(1) Authorization to proceed with hiring Awaiting Council discussion
4
The City should take an active role in marketing local crisis services to the public including
24/7/365 Mobile Crisis unit with the aim to increase diversion of calls away from the Police
Department to trained mental health professionals.
Staff has already initiated this effort and will
do so more robustly with the new Public
Safety communications position budgeted in
FY 22 No Council action needed Staff moving forward
5
Following the path of the Cross Park Place and GuideLink projects, the ICPD should work
cooperatively with CommUnity an dother local governments in 2021 to take a data-driven
justice approach to planning for expansion of the existing Mobile Crisis service.Commentary in Preliminary Plan
Council action needed now:
(1) Council direction needed on desire to work toward
expanding existing Mobile Crisis or pursuing an alternative
diversion model Awaiting Council discussion
6
The City should convene stakeholders from the mental health region, CommUnity Mobile Crisis
team, and Joint Emergency Communication Center staff and board to discuss integration of
Mobile Crisis services into the 911 dispatch process.Commentary in Preliminary Plan
Council action needed now:
(1) Council direction needed on desire to work with
governmental partners and Mobile Crisis on 911
intergration Awaiting Council discussion
7
The ICPD should conduct a comprehensive, data-driven review of the civilian Community
Service Officer position and determine if those civilian positions can safely divert duties from
sworn staff.Commentary in Preliminary Plan
Council action needed now:
(1) Council direction needed on desire to evaluate scope
of civilian CSO positions Awaiting Council discussion
8
The City Council should determine if they wish to revisit the concept of automated traffic
enforcement. If the technology is something Council wants to explore, direction should be
provided to staff on what information is desired to make an informed decision.Commentary in Preliminary Plan
Council action needed in future:
(1) Council needs to direct staff to research automated
traffic enforcment possibilities if desired
Awaiting Council discussion
and conclusion of State of
Iowa legislative session
9
The City Council and ICPD should join Foundation 2 and CommUnity Crisis Services in
developing and implementing a co-response team that pairs a specially trained Police Officer
with a CommUnity Mobile Crisis mental health professional. The program will be funded in
partnership with the East Central Mental Health Region and will include a new Police Officer
specialty position that will be accommodated through a reduction in one Sergeant position.Commentary in Preliminary Plan Council approval previously provided Partnership in-progress
10
The ICPD should continue to ensure all Officers receive initial Crisis InterventionTraining (CIT)
and subsequent continuing education in de-escalation techniques. The Department shall
continue to encourage personnel to obtain CIT instructor certification.Commentary in Preliminary Plan No Council action needed Staff moving forward
11
The ICPD should partner with the Iowa Department of Public Health to begin carrying Narcan to
better assist those experiencing an opioid overdose when nomedical professional is on scene to
assume such care.Commentary in Preliminary Plan No Council action needed
Staff is now equipped with
Narcan
Preliminary Plan to Restructure the Police (December 2020)
Overview of Recommendations
Updated: March 15, 2021
City Council Action Needed Now
City Action Council Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
Preliminary Plan to Restructure the Police (December 2020)
Overview of Recommendations
Updated: March 15, 2021
12
The ICPD should move forward with the implementation of the Coordinate Assess Respond
Engage (CARE) reporting tool to better inform Officer response and training, as well as increase
efforts to expand and automate referrals to local service providers.Commentary in Preliminary Plan No Council action needed
Staff is working on
implementation as well as
advocating for new State
legislation to enhance referral
abilities
13
The Police Chief should designate a command staff team to analyze the Department's usage of
the GuideLink Center & actively participate in ongoing intergovernmental evaluation and
planning efforts to explore how the facility can best meet the changing needs of our
community.Commentary in Preliminary Plan No Council action needed Staff moving forward
14
The Victim Services Coordinator should engage in regular meetings with local service providers
for the purpose of continually evaluating how the ICPD can best use the professionals in those
organizations to support victims experiencing trauma and crisis.Commentary in Preliminary Plan No Council action needed Staff moving forward
15
The ICPD should conduct a comprehensive review of its Field Training program for Probationary
Officers & partner with the community to expand training on the history of policing, past and
ongoing disproportionate impacts on minority communities, steps Officers can take in their
daily duties to be unbiased and anti-racist, crisis intervention, de-escalation, and awareness of
existing prevention and diversion resources in the community.Commentary in Preliminary Plan No Council action needed
Staff plans to initiate this
process with community
partners in FY 22
16
The Police Department should actively pursue the Georgetown Innovative Policing Program's
Active Bystander for Law Enforcement (ABLE) training with the goal of preparing Officers to
intervene to prevent harm and create a culture of peer intervention.Commentary in Preliminary Plan No Council action needed
Two ICPD officers were
accepted into the ABLE 'train
the trainer' program and a
department-wide training is
being planned
17
Community-led training opportunities should become an increased focus for the department,
especially on the topic of race. The Department should actively pursue community-led trainings
in partnership with groups such as Black Voices Project, NAACP, etc.Commentary in Preliminary Plan No Council action needed
Staff has initiated
conversations with the Black
Voices Project and the NAACP.
More opportunities will be
pursued post COVID.
18
Iowa City should consider a civilian Accreditation Manager position that could bring a non- law
enforcement perspective to police policy development and compliance review efforts.
The position was not funded in the FY 22
budget. The position will continue to be
evaluated in future budget proposals to
Council. No Council action needed
Not moving forward at this
time
19
The ICPD should strive to update each of the 36 General Orders scheduled for review in 2021
with a racial impact lens, make necessary policy changes to eliminate racial inequities in
resulting outcomes, and incorporate the inclusion of a Racial Impact Statement into the review
process beginning in 2021 and for all General Order reviews going forward.Commentary in Preliminary Plan No Council action needed
Staff currently evaluating the
best ways to accomplish this
objective
20
The City Council should adopt the Unbiased Policing Ordinance and the City should actively
advocate alongside the NAACP and other advocates for similar language to be adopted into
State law.Commentary in Preliminary Plan No Council action needed
Council adopted language and
staff has monitored efforts at
the State level to adopt similar
language
City Council Action Needed Now
City Action Council Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
Preliminary Plan to Restructure the Police (December 2020)
Overview of Recommendations
Updated: March 15, 2021
21
The ICPD shall make permanent the prohibition on indiscriminate license plate checking and
initiation of traffic stops based on nonpublic safety secondary violations after any modifications
are considered after the initial 60-day review period.Commentary in Preliminary Plan No Council action needed
The policy is still in temporary
status. A final deicision should
be made in the Fall of 2022
22
A public safety camera usage policy shall be developed before installation of previously
approved cameras and should focus on investigations of serious crimes and not surveillance
activity.Commentary in Preliminary Plan
Council action needed in future:
(1) Council will need to review and provide approval to the
usage policy
Staff preparing the usage
policy for Council
consideration
23
The ICPD should renew its commitment to the CPRB through regular Police Chief updates, staff
introductions, frequent policy reviews, enhanced Use of Force reporting, Body Cam compliance
reporting, extensive board member orientation, and internal investigation training Commentary in Preliminary Plan No Council action needed
Staff will be initiating
conversation with the CPRB in
coming weeks
24
The ICPD should assign a liaison to the Human Rights Commission and actively participate in
their community education, recognition and outreach events in order to build more
understanding and connections with diverse populations in the community.Commentary in Preliminary Plan No Council action needed
Staff will be initiating
conversation with the Human
Rights Commission in coming
weeks
25
City staff should work with our State elected delegation, contracted lobbyist and partners such
as the NAACP to pursue meaningful changes to the criminal justice system that align with the
City Council's 2021 legislative priorities.Commentary in Preliminary Plan No Council action needed Staff moving forward
26
The City should work with its legislative delegation, professional associations, and stakeholder
groups to introduce legislation at the State level that would explicitly prohibit race-based calls
to law enforcement when there is no emergency or criminal activity and initiate a public service
campaign to build awareness of this phenomenon and eliminate race-based calls.Commentary in Preliminary Plan
Council action needed now:
(1) Council direction needed if a concerted effort on this
recommendation is desired Awaiting Council discussion
27
City Council should consider conversations with other local elected officials to gauge interest in
the formation of a regional CPRB that can replace those already in place or under consideration
in individual municipalities in Johnson County.Commentary in Preliminary Plan
Council action needed now:
(1) Council discussion and direction needed Awaiting Council discussion
28
The City should explore the creation of a local public safety apprenticeship and skill-building
program to bolster efforts to increase the number and diversity of applicants for various public
safety positions (police, fire, public works), including a stipend for participants.Commentary in Preliminary Plan
Council action needed now:
(1) Council discussion and direction needed Awaiting Council discussion
29
The City should implement written and physical testing support programs that minimize
barriers to successful testing and increase the number and diversity of candidates eligible for
hire by the Department.Commentary in Preliminary Plan No Council action needed Staff moving forward
30
The City should seek partnerships with EMDR certified professionals and cover the expense for
initial Officer consultations in order to reduce barriers to this service and ensure Officers have
needed resources to process distressing memories and perform at their best.Commentary in Preliminary Plan No Council action needed
Staff has initiated this
program and will evaluate
usage and feedback with the
peer support team
31
The City should explore a pilot program that requires Officers to spend a portion of shift time
volunteering with an Iowa City based nonprofit or working towards a community service
project.Commentary in Preliminary Plan
Council action needed in future:
(1) Council discussion and direction needed
Council discussion needed
after internal review of
staffing implications
32
A Public Safety Communications Professional should be created in the City Manager's Office to
improve transparency + messaging.Position included in FY 22 budget
Council action needed in future:
(1) Authorize hiring of new public safety focused
communications position as outlined in the FY 2022
Budget
Position is pending City
Council approval by resolution
City Council Action Needed Now
City Action Council Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
Preliminary Plan to Restructure the Police (December 2020)
Overview of Recommendations
Updated: March 15, 2021
33
Overhaul the ICPD website to ensure it provides clear and transparent information about
policing operations and reports on progress towards its mission and various recommendations
in the plan.Commentary in Preliminary Plan No Council action needed
Effort will be led by new
Communications position and
pending website redesign
34
The ICPD should participate in the Police Data Initiative and other similar data portals that aim
to enhance understanding of public safety data, increase accountability, and innovate through
sharing of best practices.Commentary in Preliminary Plan No Council action needed
Staff plans to move forward in
FY 22
35
Beginning in 2021,the ICPD should hold quarterly town-hall style listening posts in alternating
locations throughout the community.Commentary in Preliminary Plan No Council action needed
Staff plans to initiate this in
the Fall of 21
36
Reconvene the City Manager's Roundtable in 2021 and initiate a review of the Leadership
Conference on Civil and Human Rights 2019 report entitled "New Era of Public Safety, A Guide
to Fair, Safe, and Effective Community Policing."Commentary in Preliminary Plan No Council action needed
Staff hopes to reconvene the
roundtable in Summer of Fall
of 21 when in-person meeting
becomes possible
City Council Action Needed Now
City Action Council Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
1
In instances of a sustained misconduct complaint, the Board should be given
information about the corresponding discipline and be allowed to include in the
Board report whether the Board finds the discipline reasonable and fair.Legal review is needed
Council action needed now:
(1) Determine if legal review is desired and if so whether to direct
it to the City Attorney's Office or a third party
(2)Once legal review is complete the Council will need to provide
direction
Awaiting direction legal
review
2
The Board shall have the Authority to request the City Council have a disciplinary
hearing when there is a discrepency between the Board and Chief/City Manager
opinions on the reasonableness and fairness of proposed discipline for a sustained
complaint. If the discrepency persists despite the meeting, the Board may issue a
report detailing their disagreement or request City Council conduct an
independent disciplinary hearing to decide on the proposed discipline.Legal review is needed
Council action needed now:
(1) Determine if legal review is desired and if so whether to direct
it to the City Attorney's Office or a third party
(2)Once legal review is complete the Council will need to provide
direction
Awaiting direction legal
review
3
Amend CPRB Ordinance so that an accused Officer is required to comply with a
Board investigation or be disciplined by the Chief/City Manager if they fail to fully
cooperate.Legal review is needed
Council action needed now:
(1) Determine if legal review is desired and if so whether to direct
it to the City Attorney's Office or a third party
(2)Once legal review is complete the Council will need to provide
direction
Awaiting direction legal
review
4
A complainant shall have the right to respond to the Chief's findings in the Chief's
report before the Board shall conduct its investigation, for the Board to consider in
their review.
Staff does not object to providing the opportunity for the
complainant to respond to the Police Chief report but concurs
that the Police Chief should have an opportunity to respond to
any follow-up information. Staff concurs with the CPRB
acknowlegement that this extra step will slow the overall
process.
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
(2) Amend the ordinance if needed
Awaiting direction on
support for the
ordinance change
5
The online database of officer complaints shall be improved to allow for quick
searches of complaint history and a computerized risk-management system to
analyze trends.
Legal review is needed. Database may also benefit from
compliments about an Officer's service being tracked as well.
Council action needed now:
(1) Determine if legal review is desired and if so whether to direct
it to the City Attorney's Office or a third party
(2)Once legal review is complete the Council will need to provide
direction
Awaiting direction legal
review
6
A copy of all complaints of misconduct shall be included in the Police Department's
monthly disclosures to the CPRB, including those filed by a community member to
the ICPD.
Currently, complaints received by the Police Department
directly are summarized quarterly for the CPRB. Moving to
monthly disclosure is not a problem. Staff recommends
including disclosures of all feedback received by the
department, including compliments. Confidentiality protections
should also be considered for complainants that may not wish
their complaint be shared in a public setting.
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
Awaiting direction on
support
7
The CPRB shall be provided with additional information in the Police Department
quarterly reports to review for certain trends: total number of detained
individuals, demographics of detained individuals, total number of arrested
individuals, and demographics of those arrested.
Staff is happy to work with the CPRB on quarterly data reports.
Discussions are needed to ensure there is a common
understanding of the data that is being requested. Some other
data that is not requested would also be helpful as it can speak
to officer discretion (e.g. corresponding charges)
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
Awaiting direction on
support
8
The CPRB should have the authority to hire an independent auditor every 1 - 2
years to review the Police Department's internal investigation procedures or for
immediate procedural issues.
This is very similar to what is done through the Department's
accredidation process. Staff does not object to an independent
audit procudure.
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
(2) Amend the ordinance if needed
Awaiting direction on
support for the
ordinance change
Community Police Review Board (December 2020)
Overview of Proposed Changes
Updated: March 12, 2021
City Council Action Needed Now
City Action Council Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
Community Police Review Board (December 2020)
Overview of Proposed Changes
Updated: March 12, 2021
9
The CPRB shall be provided city funding to promote awareness of the CPRB and
enhance accessibility to its services. (I.e. outreach, streamed meetings on
Facebook, website enhancements, bi-annual community forums, CPRB contact info
printed on all Officer cards, awareness events, and CPRB information provided to
each person issued a citation or at the time they are released from custody in the
event they were arrested)
Staff supports efforts to expand awareness of the CPRB and
would like to do so cooperatively with the Department's
outreach staff and City Communications staff. Funding support
can be provided with a future amendment to the FY 22 budget.
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
Awaiting direction on
support
10
The City shall provide complainants access to a lawyer and social worker/medical
professional with trauma awareness training for purposes of assisting
complainants throughout the complaint process.
Legal review is needed regarding the the hiring of legal counsel
for complainants against the City and/or its employees. Social
and emotional support arrangments can be explored through
third party providers.
Council action needed now:
(1) Determine if legal review is desired and if so whether to direct
it to the City Attorney's Office or a third party
(2)Once legal review is complete the Council will need to provide
direction
Awaiting direction legal
review
11
Expand membership of the CPRB from five to seven or nine members, with an
emphasis on minority representation and representation from a current or former
member of the ICPD or another police policy expert.Staff has no objection to revisiting the composition of the CPRB
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
Awaiting direction on
support
12
CPRB complaints should be permitted whether filed anonymously or through third
persons with a threshold requirement that the complainant has perosnal
knowledge of the underlying circumstances alleged in the complaint.
Staff understands the rationale behind the recommendation
and does not object but notes that completing a thorough
investigation will be difficult and/or not possible if the person
involved in the incident is not able to be interviewed.
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
Awaiting direction on
support
13
The statute of limitations for filing a CPRB complaint shall be lengthened from 90
days after the alleged misconduct, to 180 days after the alleged misconduct.
Staff does not object to extending the statute of limitations to
180 days
Council action needed now:
(1) Review full CPRB analysis of this item and determine whether
to proceed with implementation
Awaiting direction on
support
City Council Action Needed Now
City Council Action Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
1
ICPD should re-visit its existing mutual aid/joint law enforcement agreements with outside agencies
and should develop or refine as needed any written protocols that set out limitations on deployment
of munitions or enforcement activity with which the Police Department will not assist.
Prior to working with other agencies, the City needs to update Use of Force
and All Hazards General Orders. Once General Orders are updated then
staff can explore written agreements with other law enforcement
agencies.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders (2) Provide any needed approval on written
agreements with law enforcement agencies Staff redrafting General Orders
2
ICPD should endeavor to reach a mutual aid/joint law enforcement agreement with ISP regarding its
limitations on deployment of munitions or enforcement activity, and if one cannot be struck advise
ISP in writing of these limitations.Same as Recommendation 1
Council action needed in future:
Same as Recommendation 1 Same as Recommendation 1
3
ICPD, with input from the City, should evaluate its protocols for responding to pedestrian activity on
the interstate, both on its own and in a mutual aid context with ISP, to provide more specific
guidance as to enforcement strategies and priorities.
Staff needs guidance from the City Council on expectations regarding
Interstate access. Iowa City cannot unilaterally shut down the Intersate
unless there is an accident. Thus guidance is needed as to response to both
groups and individuals attempting to access.
Council action needed now:
(1) Provide guidance on pedestrian access to the Interstate
(2) Provide feedback on any changes needed to General
Orders
Informal City Council guidance
needed
4
ICPD should dedicate resources to strengthening its ability to gather useful information from social
media and other sources about community sentiment, activism, and potential protest activity.
No additional resources are needed. Police can dedicate existing resources
if criminal activity is involved. Otherwise no survelience is undertaken with
First Amendment protected activities. No Council action needed Recommendation Dismissed
5
When circumstances allow, ICPD should pursue a strategy of more proactive identification of and
outreach toward protest leadership in an effort to achieve beneficial clarity on both sides.Staff concurs and will reflect such efforts in revised General Orders.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
6
ICPD should consider using personnel specially trained in crisis negotiation techniques to de-escalate
potentially tense confrontations with protestors prior to resorting to deployment of force.
All Police Officers have relevant Crisis Intervention Training and several
members have specialized crisis negotiation training. Staff will pursue
specialty training on protest communications and utilize those skills in
future situations.No Council action needed
Staff pursuing professional
development opportunities
7
ICPD should develop a crowd control policy that requires, when feasible, attempts at de-escalation
with protestors through negotiation, pace, and other de-escalation strategies and documentation of
all efforts to de-escalate the situation.
Staff will ensure that all relevant General Orders are updated to reflect this
expectation.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
8
ICPD should assess its internal capabilities (in terms of training and expertise) with regard to effective
communication with protestors or adversarial groups, and devote resources as needed to increase its
options for dialogue and negotiation in future events.Same as Recommendation 6
No Council action needed:
Same as Recommendation 6 Same as Recommendation 6
9
When possible, ICPD should utilize physical barriers or other methods to maintain distance in crowd
control contexts, so as to improve potential for communication and increase time for evaluation of
potential threats.
This was accomplished in days after the June 3rd event. Staff is developing
internal protocols with Public Works and Emergency Management, as well
as determining any needed resources to carry out this objective. No Council action needed
Staff developing internal
protocols
10
The City should consider what specific manner of statement or acts constitute “acting in a violent
manner” in a protest situation and would be requisite prior to the initiation of Iowa’s Unlawful
Assembly Statute, so as to better equip ICPD in making these assessments.
While each protest circumstance is unique, staff will update all relevant
General Orders to provide enhanced guidance.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
11
ICPD should ensure that any future declarations of unlawful assembly and orders to disperse in a
protest situation are audible and include directions for crowd departure.
Staff is investigating purchase of mobile amplication devices. Use of
devices as well as guidance on direction to be provided to crowds will be
reflected in revised General Orders
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
12
ICPD should include specific language in its crowd control policy, which we discuss in greater detail
below, to provide more specific guidance than the current direction to “issue warnings.”
Supplemental language to the Iowa State Code will be developed for
future situations. Such language will be reflected in revised General
Orders.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
13
ICPD should invest in equipment and study alternative techniques that would help ensure that orders
and warnings were comprehensively clear and audible in the large crowd context.
Same as Recommendation 11. New Public Safety focused communications
position will also be available to assist in alternative notification
techniques.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders (2) Authorize hiring of new public safety
focused communications position as outlined in the FY 2022
Budget Staff redrafting General Orders
OIR Group Report (January 2021)
Overview of Recommendations
Updated: March 15, 2021
City Council Action Needed Now
City Council Action Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
OIR Group Report (January 2021)
Overview of Recommendations
Updated: March 15, 2021
14
ICPD should explore innovative approaches to crowd notification – such as real-time social media
broadcasting– that could facilitate enhanced communications with the public.Same as Recommendation 13
Council action needed in future:
Same as Recommendation 13 Same as Recommendation 13
15
ICPD should review body camera footage after critical incidents, identify any remarks that are
inconsistent with Department expectations, and ensure accountability and remediation as
appropriate.
Review of body camera footage after critical incidents is already required.
In the case of June 3rd, such action was deferred to the independent
investigator. Such reviews include both Use of Force and general officer
demeanor. No Council action needed
Addressed by current General
Orders
16
ICPD should assess the individual uses of force by its personnel on June 3 in keeping with its standard
protocol, and should respond with accountability measures, additional training, or other feedback as
appropriate.
The Police Department will conduct the standard use of force review as
recommended. Additional training and policy updates to require internal
investigation protocols in parallel with third-party investigations will be
pursued.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
17
The City, in collaboration with ICPD, Johnson County Ambulance, the Joint Emergency
Communications Center, and the Iowa City Fire Department, should review the miscommunication
that occurred and work to develop protocols intended to improve coordination for police and rescue
response for future incidents.
Such a review was conducted after June 3rd. All relevant policies and
protocols were reviewed and either updated or reaffirmed.No Council action needed Completed
18
ICPD should revise its uniform regulations to ensure that officers in tactical gear can be clearly
identified during their operations, both internally and for purposes of public accountability.Staff concurs and will update uniforms as recommended No Council action needed Staff is pursuing uniform updates
19
Iowa City should engage in dialogue with its police department on how best to address protestors
involved in disorderly conduct and use the tools available within the criminal justice system.
Staff will address First Amendment related disorderly conduct incidents in
a revised Use of Force General Order.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
20
Iowa City leadership should seek community input and feedback from ICPD experts in crafting policy
parameters for use of force and deployment of munitions in the context of protest activity.
Staff will address this topic is a draft change to relevant General Orders.
Such change must treat all protest activities equally and cannot be crafted
based on content of the protest.
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
21
ICPD should review, consolidate, and update its different crowd control policies to eliminate gaps,
increase clarity, and reflect current community standards and expectations, in consideration of the
principles articulated herein.Same as Recommendations 19 and 20
Council action needed in future:
Same as Recommendations 19 and 20
Same as Recommendations 19
and 20
22
ICPD should re-evaluate and codify its approach to the use of less lethal munitions for crowd control
in a manner that, by creating narrow, particularized standards for deployment, emphasizes the wide
latitude that should be given to speech activities and recognizes the public’s right to peaceably
demonstrate.Same as Recommendations 19, 20 and 21
Council action needed in future:
Same as Recommendations 19, 20 and 21
Same as Recommendations 19,
20 and 21
23
ICPD should modify policy related to use of pepper ball rounds in crowd control situations to limit use
only against physically aggressive or combative individuals, rather than as a general tool for dispersal
of an “unruly or rioting” crowd Staff agrees and will updated relevant General Orders accordingly
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
24 ICPD should post its policy manual on its website with a searchable function.
All General Orders are currently on the website, but only searchable
through individual file searching capabilities. Opportunities for a fully
searchable function will be considered with outside vendors and/or
through the planned website redesign.No Council action needed
Staff exploring all potential
solutions
25
ICPD should update its annual training curriculum and related General Order to reflect the addition
of formal crowd control training.
Staff is updating General Orders and will pursue formal professional
development and regular training
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
26
Metro SRT should specifically update its Tactics manual to include model policing tactics for modern
crowd control.Staff concurs and will update all internal protocols accordingly No Council action needed
Staff is pursuing appropriate
protocol updates
27
Metro SRT should train regularly on crowd control tactics so that they are prepared to respond in a
command capacity when necessary, and should train with other specialized units within ICPD and
other agencies that are likely to provide mutual aid.
Staff concurs and will pursue regular training after all General Order
updates and written agreements with other agencies are completed
Council action needed in future:
(1) Provide feedback on staff presented redrafting of
General Orders Staff redrafting General Orders
28
When practicable, ICPD should host or engage in joint training exercises on crowd control tactics and
responses with other local agencies County-wide.Same as Recommendation 27
No Council action needed:
Same as Recommendation 27 Same as Recommendation 28
29
ICPD should incorporate current case law related to protest activity as well as best practices and
trends in crowd management when delivering its annual use of force training.
Staff will pursue best practice trends through CALEA and other sources and
reflect such findings in the annual Use of Force training. City Attorney's
Office will assist with case law review.No Council action needed
Staff is pursuing best practice
trends
City Council Action Needed Now
City Council Action Needed in Future
No.Recommendation Staff Comments Council Direction / Action Needed Status
OIR Group Report (January 2021)
Overview of Recommendations
Updated: March 15, 2021
30
ICPD should follow the Incident Command Structure and related components, including establishing
an Operations or Incident Action Plan when practical in future operations of this scope and
magnitude.
Staff concurs and will pursue refresher training for all officers and
command staff No Council action needed Staff is pursuing training
31
ICPD command staff, including all supervisors and team leads, should have initial and refresher
training on incident command.Same as Recommendation 30
No Council action needed:
Same as Recommendation 30 Same as Recommendation 30
32
ICPD should establish various, generic crowd management plan templates in advance of protest
activity to be adjusted when Incident Commanders are responding to a spontaneous event. This
should be completed internally and in joint training exercises with agencies that will likely provide
mutual aid.
While each protest situation is unique, some generic templates might be
useful as reference guides. Staff will pursue the development of such
templates.No Council action needed
Staff is pursuing template
development
33
In future events requiring centralized incident command, ICPD should set up a robust Command Post
at the onset of the incident in their dedicated facility, which, they report, has the technological
capacity for communication and surveillance
Staff concurs that Command Post location is critical and will consider such
options for all future events.No Council action needed No action required
34
In future events requiring field command, ICPD should set up a field Incident Command
Post with appropriate leadership capacity.
Staff concurs but also notes the size of the department limits ability to
have multiple leadership positions in the Command Post as resources are
also needed on the street.No Council action needed No action required
35
ICPD should provide a dedicated tactical channel for communication between ICPD’s specialized
units and among officers on the ground.
Staff concurs and note existing capabilities exist. Department size and
limitations on staffing of specialized units can complicate communications
channel decisions. No Council action needed No action required
36
ICPD should include training on effective verbal communication specifically when training on crowd
control tactics generally. Specifically, this training might include a preference for squad leaders to
command one-on-one to line officers, when practicable, rather than officers playing “telephone”
with commands down the line.
Staff concurs and will consider one-on-one communication opportunities
during future events and thrugh policy revisions. Again, size of department,
ratio of command staff to deployed officers, and speed of unfolding events
also play a role in determining communications tactics. No Council action needed No action required
37
ICPD should explore alternative communication methods that reduce or eliminate the need for
personal cell phone calls as a means of tactical communications.Staff will continue to explore effective communications channels No Council action needed
Staff exploring alternative
communication capabilities
38
ICPD should request that in large protest scenarios that the Joint Emergency Communications Center
provide a dedicated channel for other agencies, such as Johnson County Ambulance and Iowa City
Fire Department, to communicate with ICPD directly.
After June 3rd other agencies joined the Command Post, which improved
communications going forward. The benefits of early involvement are
noted and will be part of protocols going forward.No Council action needed No action required
39
The new Public Information Officer concept should revolve around a constructive, mutually
respectful relationship between City officials and ICPD leadership in providing timely, accurate, and
candid information to the community about its policing services.Staff concurs and is developing position parameters.
Council action needed in future:
(1) Authorize hiring of new public safety focused
communications position as outlined in the FY 2022 Budget
Position is pending City Council
approval by resolution
Item Number: 4.
March 18, 2021
Memo from Historic Preservation Commission Chair an d Historic
Preservation Pl an n er: Historic P reservation Commission Annual P l annin g
Session Rep ort and Work P l an for Cal en d ar Year 2021
AT TAC HM E NT S:
D escription
Memo from Historic P reservation Commission C hair and Historic P reservation Planner: Historic
Preservation Commission Annual P lanning S ession Report and Work P lan f or Calendar Year
2021
Item Number: 5.
March 18, 2021
Civil Service E xamination: Main ten an ce Worker I - P ool s
AT TAC HM E NT S:
D escription
C ivil S ervice E xamination: Maintenance Worker I - Pools
Item Number: 6.
March 18, 2021
Civil Service E xamination: P arkin g Enforcement Atten d an t
AT TAC HM E NT S:
D escription
C ivil S ervice E xamination: P arking Enforcement A ttendant
Item Number: 7.
March 18, 2021
Bar Check Rep ort: F eb ru ary 2021
AT TAC HM E NT S:
D escription
Bar Check R eport: F ebruary 2021
FROM: Sergeant Paul Batcheller
RE: Bar Check Report – February 2021
DATE: March 15, 2021
This report tracks the performance of Iowa City liquor license establishments in
monitoring their patrons for violations of Iowa City’s ordinances on Possession of Alcohol Under
the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted
Establishments (Under 21).
“Bar checks” are defined by resolution as an officer-initiated check of a liquor establishment for
PAULA or other alcohol-related violations. This includes directed checks of designated liquor
establishments, and checks initiated by officers as part of their routine duties. It does not
include officer responses to calls for service.
The bar check ratios are calculated by dividing the number of citations issued to patrons at an
establishment during a period of time by the number of bar checks performed during the same
time period. If at any time a venue with a granted exception certificate has a PAULA ratio more
than .25 during a 12-month period, their certificate is reviewed for revocation.
Note, while the resolution requires that bar checks and citations of the University of Iowa
Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing
bar checks and issuing these citations to patrons in May of 2014.
**It should be noted that COVID-19 pandemic-related changes and mandates from the State of
Iowa greatly impacted businesses and the Iowa City Police Department procedures during the
time of this evaluation by reducing person-to-person contact and requiring various business
closures.
Charts
Raw Data
• Sorted by PAULA Ratio – high to low
• Establishments with exception certificates are listed in RED
• Bars/Restaurants opened October 4th with capacity/spacing restrictions due to COVID-
19.
Bar Check Data – February 2021
Bar Check Data – Previous 12 Months
Name Checks PAULA UNDER
21
PAULA
Ratio
Under 21
Ratio
FIELDHOUSE BAR 10 0 5 0 0.5
SUMMIT RESTAURANT
& BAR
10 0 4 0 0.4
AIRLINER 11 2 2 0.181818182 0.181818182
SPORTS COLUMN 7 1 1 0.142857143 0.142857143
UNION BAR 2 1 1 0.5 0.5
DCS 9 0 1 0 0.111111111
BO JAMES 6 1 0 0.166666667 0
MICKEYS IRISH PUB 1 0 0 0 0
DONNELLYS PUB 1 0 0 0 0
HILLTOP TAVERN 1 0 0 0 0
TCB 2 0 0 0 0
JOES PLACE 5 0 0 0 0
PINTS 5 0 0 0 0
CLUB CAR 1 0 0 0 0
BROTHERS BAR AND
GRILL
9 0 0 0 0
MARTINIS 4 0 0 0 0
Name Checks PAULA UNDER 21 PAULA
Ratio
Under 21
Ratio
AIRLINER 2 1 0 0.5 0
1 0 0 0 0
BO JAMES 1 0 0 0 0
PINTS 1 0 0 0 0
Fieldhouse,FIELDHOUSE
BAR
2 0 0 0 0
SPORTS COLUMN, CORP 2 0 0 0 0
DC'S 2 0 0 0 0
BROTHERS BAR AND GRILL 2 0 0 0 0
STUDIO 13 1 0 0 0 0
ELRAYS LIVE AND DIVE 3 0 0 0 0
BARDOT 1 0 0 0 0
TOTAL 18 1 0
STUDIO 13, YACHT
CLUB
3 0 0 0 0
ELRAYS LIVE AND DIVE 6 0 0 0 0
EDEN LOUNGE 3 0 0 0 0
GEORGES BUFFET 1 0 0 0 0
GABES 1 0 0 0 0
BARDOT 1 0 0 0 0
DAVES FOX HEAD 1 0 0 0 0
DUBLIN
UNDERGROUND
1 0 0 0 0
DEADWOOD TAVERN 2 0 0 0 0
TOTAL 103 5 14
Item Number: 8.
March 18, 2021
Board of Ad j u stment: March 10
AT TAC HM E NT S:
D escription
Board of Adjustment: March 10
Item Number: 9.
March 18, 2021
Hu man Rig h ts Commission : F eb ru ary 23
AT TAC HM E NT S:
D escription
Human Rights C ommission: February 23
Item Number : 10.
March 18, 2021
Park & Recreation Commission : March 10
AT TAC HM E NT S:
D escription
Park & Recreation Commission: March 10
Item Number: 11.
March 18, 2021
Plan n ing & Z on in g Commission : F eb ruary 18
AT TAC HM E NT S:
D escription
Planning & Z oning Commission: F ebruary 18