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HomeMy WebLinkAbout2002-05-07 Bd Comm minutes FINAL/APPROVE lowa ity . Pubhc Library IqlNUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, March 28, 2002 5:00 PM Members Present: Linda Dellsperger, Shaner MagalhEes, Lisa Parker, Pat Schnack, 3esse Singerman, Tom Suter, David VanDusseldorp Members Absent: Jim Swaim, Linda Prybil Staff Present: Barb Black, Maeve Clark, Susan Craig, Barbara Curtin, Beth Daly, Debb Green, Heidi Lauritzen, Kara Logsden, Liz Nichols Others: .loel Miller, Special Project Manager CALL TO ORDER: The meeting was called to order at 5:00 pm. PUBLIC DISCUSSION: None APPROVAL OF MINUTES: The minutes of the regular meeting of February 28, 2002 were approved with two changes: one of the names on the Nominating Committee was incorrect, and an absent staff member was listed as present at the February meeting: Surer / Dellsperger, unanimous. UNF[NTSHED BUS[NESS: A. Building Proiect - Report from .loel Miller Joel Miller took the meeting to Library roof overlooking the construction site. He went over his printed report and pointed out the location of items in the report. Board members were impressed with how well the project is going. B. FY03 Budqet - Craig summed up the City Manager's report by saying that the proposed budget cuts will be applied to the FY03 Budget, which was submitted with an increase over FY02. This means that, after a few adjustments, the Library will almost be able to maintain the status quo. When asked if the City Manager had responded to the letter Craig had written, Craig answered that the more equitable distribution of the budget cuts showed that he had understood the Library's input. She felt other departments had passed along similar opinions. Policy Review - The Board approved the Hours of Service policy and calendar, held over from the February meeting, pending final FY03 budget discussion, Dellsperger / Surer, unanimous. NEW BUS[NESS: A. Policy Review - Collection Development: This is a regular policy review. Singerman asked for clarification on the interpretations of the ALA Library Bill of Rights. The Board supports the principles in the documents, but does not adopt the language per se. ICPL BOARD OF TRUSTEES March 28.2002 Page 2 Craig explained that ][CPL generally complies with the guidelines in the documents. The selection staff recently had an extensive review of the policy and the ALA documents. The most significant disparity between ALA recommendations and our practice is that we do include movie and CD ratings in our catalog if supplied by the publisher. This is done because we feel that information on ratings is information our users want and use. VanDusseldorp wondered how the Information Department chose which Reference books to weed, as there are no circulation figures to aid in the decision. Clark gave examples of how hard it is to weed that collection. Clark joked that they use the "dust factor" to indicate the lack of use of a particular item. She also mentioned that the reference collection will change due to the Internet and various on- line information databases available. The Board approved the Collection Development policy, $chnack / Magalh~es, unanimous. STAFF REPORTS: A. Departmental Reports - CAVS, Circulation, Information The Board expressed interest in the information in these department reports. Dellsperger pointed out that the dramatic increase in the number of holds demonstrates that, even with automation taking some of the burden off staff, there will always be more work for humans to do. Clark took a few minutes to describe the challenges of keeping up with the changing income tax forms this year. Apparently, even as some people are receiving their refunds, the ]RS is changing some of the required forms. Information Librarians will be in the Ubrary until almost midnight on April 15, to help last minute fliers find the correct form. B. [owa Center for the Book at the State Library - Craig was excited that the Library of Congress approved the Iowa Center for the Book at the State Library. Craig plans to remain on the committee involved in the project. She feels there will be many connections between the Iowa City community, the UT Center for the Book, and the state group. C. State Budget - Craig is watching the State Budget to be prepared for local consequences. The State Library has been hit hard by budget cuts, losing about half their staff in the last l0 years. Additional cuts could mean fewer electronic resources available. So far, Enrich Iowa has not been cut from the FY02 funding levels. D. Checkpoint Update - Tf all goes as planned, TCPL should be purchasing Checkpoint equipment and, by the end of the summer, will start tagging books as they are acquired. Tt is a big project and Craig wanted the Board to know we'll start spending money and then we're committed. The Board asked for a demonstration of the system. Craig said that not only could they have a demonstration, but that, most likely, they will be able to volunteer to help with the tagging. E. Miscellaneous - Craig reported that there is no news on the parking issue. PRESIDENT'S REPORT: Parker appointed Magalh§es, Surer, and Swaim to the Evaluation Committee. ICPL BOARD OF TRUSTEES March 28, 2002 Page 3 ANNOUNCEMENT FROM MEMBERS: VanDusseldorp had been delighted to find free ][CPL postcards available at the Circulation Desk. These postcards were made from a large supply of leftover Centennial note cards. COMMT'rI'EE REPORTS: Dellsperger reported ArC Committee news. The Shaw family has withdrawn their offer to donate a piece of Eric Shaw's sculpture. Also, there has been a good response to the call for a hanging art piece. The committee will start reviewing the submissions this month. COMMUNTCAT?ONS: None DTSBURSEMENTS: Visa report for February 2002, was reviewed. Disbursements for January 2002 and February 2002 were approved, Singerman / Dellsperger, unanimous. SET AGENDA ORDER FOR APRZL MEETTNG: None AD3OURNMENT: Adjourned at 6:50 p.m., Magalh~es / Suter, unanimous. Minutes taken and transcribed by Beth Daly MINUTES FINAL/APPROVED IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, MARCH 25, 2002 CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Betty McKray, Jim Pusack, Terry Smith, Kembrew McLeod, Cathy Weingeist STAFF PRESENT: Mike Brau, Bob Hardy, Andy Matthews, Dale Helling OTHERS PRESENT: Phil Phillips, Rene Paine, Ron Milder, Elaine Beck, Jon Koebrick RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION McKray said that past Triennial Reviews have been handled in different ways. Some were quite detailed, others were not and it is up to the Commission to decide how they wish to proceed. Shaffer will need to advise the Commission on the steps to be taken and Matthews can look into the required public hearings. Paine distributed PATV~s annual report. The PATV Board held a retreat in February and came up with a vision statement for the next 3-5 years. Special workshops are being provided to some Southeast Junior High students who wished to tape the school's talent show. Weingeist said that if the CTG decides to provide the education channel the money for a time base corrector that it should be done in a public way, perhaps a school board meeting. The offer of the funds should be public to show that the Commission is making a commitment to the channel. McKray said such a public offer should also be made at a City Council meeting. It was agreed to request Shaffer write a guest opinion on behalf of the ICTC and provide copies to Commissioners to review prior to submitting it to the papers Paine reported PATV repaid the additional $10,000 loan. The mortgage was refinanced at that time. It had been 7.9% and has been reduced to 7.25%.. APPROVAL OF MINIUTES Smith moved and McLeod seconded a motion to approve the February 2002 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. TRIENNNIAL REVIEW STRATEGY DISCUSSION McKray said that past Triennial Reviews have been handled in different ways. Some were quite detailed, others were not and it is up to the Commission to decide how they wish to proceed. Hardy suggested that the Commission request Shaffer develop a proposed schedule for the Triennial Review. Smith said the letter sent to Mediacom requesting information is a large part of a Triennial Review. The response to those questions is due April 30 so the Commission will not have the response by the April meeting. Shaffer will need to advise the Commission on the steps to be taken and Matthews can look into the required public hearings. CONSUMER ISSUES Shaffer was ill and did not attend the meeting. Hardy reported that a large number of complaints were still being received. MEDIACOM REPORT Koebrick reported that the number of phone calls received by Mediacom is starting to go back to what was typical before the changes over the past months. Some of the problems identified in the letter from the City have already been corrected and others had begun to be addressed prior to receiving the letter. Weingeist said that she when she went to the customer service center that the lines were out the door and only employees were working and asked if managers or others could be called in to assist at peak times. Koebrick said during the period following the changes that all available personnel, including managers, were answering phones and that it is very difficult to bring in temporary employees because of the training needed f or the customer service center. McLeod said that the toll free telephone line added for cable modem problems did not work and asked how the phone statistics were collected. Koebdck said that cable modem telephone service lines are not included in the statistics used to calculate compliance with the FCC customer service standards. If the call came to the local office they can be tracked. ELECTION OF OFFICERS Pusack nominated McKray for chair and Weingeist for vice-chair. Smith seconded the nominations. McKray and Weingeist were re-elected unanimously. PATV REPORT Paine distributed PATV~s annual report. The PATV Board held a retreat in February and came up with a vision statement next 3-5 years. Special workshops are being provided to some Southeast Junior High students who wished to tape the school's talent show. A special workshop was provided to some students in Lone Tree as well. Steps to get PATV's programs listed on the digital channel program listing have been taken. A DJ fundraiser was held in eady March which raised a couple hundred dollars. P ATV accepted a City proclamation declaring April 5 as public access day, which coincides with PATV~s grand opening. Paine was on Dottle Ray's radio program. A tape of that interview will be played at PATV~s grand opening. & nbsp;PATV~s grand opening of their new building will be held April 5 from 3-7 at 206 Lafayette St. SENIOR CENTER REPORT Beck reported that Senior Center Television is looking to buy additional editing stations with the funds remaining from their recent equipment purchase. ECC REPORT Ron Milder reported that now that Mediacom has given Kirkwood their own channel the ECC will meet next week to discuss future activities. Milder reported that Regina is offering a video production class this semester and some programming may come out of that class. None of the members of the ECC have the funds to hire a full-time employee to coordinate video playback and programming. Pusack asked about the flicker on the education channel. Hardy said the channel lacks a time base corrector and those subscribing to the digital tier do see some interference. At the last Community Television Group meeting each of the access channels offered to assist the ECC in anyway they could, especially given that Kirkwood's programming is now on a different channel. The response from the Iowa City Community School District was that programming channel 98 was not a priority for them. They do plan on upgrading the playback equipment and finding more sources of programming. Pusack said that most programming on 98 is a screen saying that the education channel has moved to channel 98 Putting the tapes that are being played on a much heavier rotation schedule would be better than no programming. Lack of programming and a flickering image reflects poorly on the local access efforts overall. Pusack asked if the channel 98 could originate from someplace other than the Central Administration Building. Hardy said it could originate from other sites served by th e INET. Weingeist said that if the CTG decides to provide the education channel the money for a time base corrector that it should be done in a public way, perhaps a school board meeting. The offer of the funds should be )ublic to show that the Commission is making a commitment to the channel. McKray said such a public offer should also be made at a City Council meeting. LEGAL REPORT Matthews said he had nothing new to report. LIBRARY REPORT No representative was present. CITY CHANNEL REPORT Hardy reported that moving InfoVision to channel 5 and filling out channel 4 with video programming and graphic screens has been successful. Channel 5 also can be utilized as a channel for video programming when two programs conflict, such as a recent cablecasting of the Johnson County Board of Supervisors meeting and an event by the League of Women Voters. The channel 4 program schedule is displayed between programs and the program schedule of all the access channels is now on InfoVision. InfoVision added over 50 pages of information about the recent channel line-up change, rates, and service offerings. Pusack complemented the work done on the new screens on InfoVision. Hardy distributed a mock-up of a new brochure for the Community Television Service. CABLE TV ADMINISTRATOR REPORT No report. Weingeist suggested that the Commission respond to the numerous opinion pieces in the papers to inform the public that the Commission is conducting reviews, have sought out competition, and is working on the issues brought up. By not responding it may give the impression that the Commission is not doing anything. If people are angry it may lower their frustration if they feel that something is being done. Helling said that once the letter of questions from the City to Mediacom hits the City Council packet and the papers it will demonstrate that the City is taking action. Weingeist suggested that Shaffer write a guest editorial on behalf of the Commission. It was agreed to request Shaffer write a guest opinion on behalf of the lC TC and provide copies to Commissioners review prior to submitting it to the papers. It is hoped the editorial can get into the papers within two weeks. Pusack said that the University of Iowa seems to be moving towards better utilizing their channel. The Commission should invite a representative to report at the Commission meetings. The Commission agreed that an invitation should be extended. PATV BUILDING UPDATE Paine reported PATV repaid the additional $10,000 loan. The mortgage was refinanced at that time. It had been 7.9% and has been reduced to 7.25%. ADJOURNMENT Weingeist moved and Pusack seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:55 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide FINAL/APPROVED MINUTES PLANNING AND ZONING COMMISSION APRIL 4,200:> EMMA J. HARVAT HALL - CIVIC CENTER MEMBERS PRESENT: Benjamin Chait, Ann Freerks, Don Anciaux, Ann Bovbjerg, Dean Shannon, Beth Koppes, Jerry Hansen STAFF PRESENT: Bob Miklo, Mitch Behr, Julie Tallman, David Schoon OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 7-0, amendments to 14-6K, Flood Plain Management Ordinance to remove the requirement for fill to beyond the area of a structure and to update the definitions section and include a reference to the revised flood plain map. Recommended approval, by a vote of 7-0, of the proposed Lower Muscatine Road and Highway 6 Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. Recommended approval, by a vote of 7-0, of the proposed Industrial Park Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. Recommended approval, by a vote of 7-0, of the proposed Heinz Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. CALL TO ORDER: Chairperson Bovbjerg called the meeting to order at 7:34 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Bovbjerg said a listing of current vacancies on the various Boards and Commissions was posted in the outer lobby. CODE AMENDMENT ITEM: Discussion of amendments to 14-6K, Flood Plain Management Ordinance to remove the requirement for fill to beyond the area of a structure, update the definitions section and include a reference to the revised flood plain map. Tallman provided with an updated memo dated 4/4/02 regarding the Code Amendments. Tallman said Iowa City had been expecting an amended Flood Insurance Rate Map (FIRM) for approximately 4 years. She said the date was approaching when the rate map would be received. There were several administrative details and rewordings that needed to be done prior the map's arrival and subsequent adoption/usage of it. The proposed amendments were broken down into 5 items. (One) 14-6K-2:B. Definition. Amend the following to add a fourth criterion: LOWEST FLOOR. Planning and Zoning Commission Minutes April 4, 2002 Page 2 4. The area is not below grade on all sides. In cases where the lowest enclosed area satisfies criteria 1, 2, 3 and 4 above, the lowest floor is the floor of the next highest enclosed area that does not satisfy the criteria above. Tallman said the current ordinance omitted this design standard which previously was part of the ordinance and had been omitted for some undetermined reason. The inclusion of this amendment would make Iowa City's ordinance consistent with State and Federal standards. (Two) 14-6K-2:B. Definition Add the following: SUBSTANTIAL DAMAGE Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damage condition would equal or exceed fifty (50) percent of the market value of the structure before the damage occurred. This addition was requested by Tonya Leibold of the Region 7 FEMA office in Kansas City. It defined a level of damage that could be sustained before an existing structure would have to be flood proofed. Currently this definition was not part of the ordinance. (Three) 14-6K-2:C. Application and Interpretation of Provisions. Amend the following: 1. The Flood Boundary and Floodway Map and the Flood Insurance Rate Map, dated June 5, 1985, and any future revisions thereto, which were prepared as part of the Iowa City Flood Insurance Study, shall be used to identify such flood hazard areas. This amendment would allow use of the new map when it arrived. According to FEMA the effective date would be August 20, 2002 and would also be published on the map. The language of the third proposed amendment would also prevent having to go back and redo this again with future updates. (Four) 14-6K-2:G. Flood Plain Management Standards: Amend the following omittinq the passage that is in [italics]. 1. b. Residential Buildings: All new or substantially improved residential structures within the 100-year flood plain designated in the Flood Insurance Study shall have the lowest floor, including basement, elevated a minimum of one foot (1 ') above the 100-year flood elevation. [omit: Construction shall be upon compacted fill which shall, at all points, be no lower than one foot (1') above the 100 year flood elevation and extend at such elevation at least eighteen feel (18') beyond the limits of any structure installed thereon.] Alternate methods of elevating, such as piers, may be allowed, subject to favorable consideration by the Board of Adjustment and the Iowa Department of Natural Resources or its successor, where existing topography, street grades or other factors preclude elevating by fill. In such cases, the methods used must be adequate to support the structure as well as withstand the various forces and hazards associated with flooding. This design standard amendment would omit a requirement for bringing in fill around structures, which is particularly difficult to do for existing structures. In Iowa City, a number of structures were built prior to the adoption of the Flood Insurance Rate Map (FIRM) or the City's participation in the National Flood Insurance Program. These structures are called pre-FIRM structures. Neither the State of Iowa nor the Federal Guidelines currently contain any requirement for additional fill around a new or substantially improved structure. (Five) Throughout the ordinance, the footnote for Board of Adjustment is incorrect, it says "see Chapter 4, Article B" and it should reference Chapter 6, Article W. Planning and Zoning Commission Minutes April 4, 2002 Page 3 This is an editorial amendment. Public discussion was opened. There was none. Public discussion was closed. Motion: Freerks made a motion to approve the five (5) amendments to the Floodplain Management Ordinance as proposed in the memo from Julie Tallman, dated 4/4/02. Hansen seconded the motion. The motion passed on a vote of 7-0. URBAN RENEWAL ITEMS: Consider a written recommendation to the City Council stating that the proposed Lower Muscatine Road and Highway 6 Urban Renewal Plan conforms with the Iowa City Comprehensive Plan - 1997, which is the general plan for the development of the City of Iowa City as a whole. Consider a written recommendation to the City Council stating that the proposed Industrial Park Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan - 1997, which is the general plan for the development of the City of Iowa City as a whole. Consider a written recommendation to the City Council stating that the proposed Heinz Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan - 1997, which is the general plan for the development of the City of Iowa City as a whole. David Schoon said City Council had an interest at this point in designating the above listed areas as Urban Renewal Areas to have Tax Increment Financing (Tlr) available for projects that may request or need it in the future. At this point in time there were no active projects before the Council requesting TIF financing. He said given the length of time it takes to establish the tool, approximately 3 months, Council wanted to have the Tlr district in place in the event that a project would come along. Schoon said based on the Southeast Planning District, the general goals of the Comprehensive Plan and the consistency of the three urban renewal plans with that, Staff recommended that the Commission forward a recommendation to Council stating that each of the three plans was consistent with the Comprehensive Plan. Bovbjerg asked if BDI was used as a general or a "for instance". Schoon said in earlier memos they were referring to the entire area as the BDI area, but since had subdivided it into three areas and designated them as three separate urban renewal areas. Hansen asked for clarification regarding Addendum #1 on page 10, Legal Description for Proposed Project Renewal Area, on the next page it said 'exceptions'. Hansen asked Schoon to point out the exceptions. Schoon said it was a legal description, mostly for Proctor and Gamble's property. He used an overhead map to define/illustrate possible exception areas. Bovbjerg noted a correction that needed to be made to the "other provisions necessary to meet State and Local requirements", sections. The adoption date should be updated to read 1997. Public discussion was opened. There was none. Public discussion was closed. Motion: Hansen made a motion to approve the general wording of agenda item E-l, recommendation to the City Council stating that the proposed Lower Muscatine Road and Highway 6 Urban Renewal Plan conforms with the Iowa City Comprehensive Plan - 1997. Koppes seconded the motion. The motion passed on a vote of 7-0. Motion: Koppes made a motion to approve the general wording of agenda item E-2, recommendation to the City Council stating that the proposed Industrial Park Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan - 1997. Anciaux seconded the motion. Planning and Zoning Commission Minutes April 4, 2002 Page 4 The motion passed on a vote of 7-0. Motion: Anciaux made a motion to approve the general wording of agenda item E-3, recommendation to the City Council stating that the proposed Heinz Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan - 1997. Hansen seconded the motion. The motion passed on a vote of 7-0. CONSIDERATION OF THE MARCH 21, 2002 MEETING MINUTES: Motion: Koppes made a motion to approve the meeting minutes. Freerks seconded the motion. The motion passed on a vote of 7-0. OTHER: Motion: Hansen made a motion to request Staff to initiate a study to see if a sand prairie exists in the Napoleon Heights area and to determine if the Sensitive Areas Map should be amended to include a sand prairie in the Napoleon Heights. Koppes seconded the motion. Behr said that this should appear on the next agenda under other business. There was discussion of whether this was a procedural item or whether it should appear as a separate agenda item. Hansen said they were not actually adopting anything, they were just voting on initiating a study. Chair said with the public interest in and the dynamics of the situation at hand, he was surprised that a study of that type had not already been done. Miklo said a study of that type would not be easy to do. Staff would probably contact the consultant who had done the original Sensitive Areas map in the 1990's to ask for their recommendation. Chait called the question. The motion passed on a vote of 7-0. Miklo said the City Council had requested a joint meeting on 4/15/02 to discuss the Comprehensive Plan amendment and the D.J. Hammond rezoning proposal. ADJOURNMENT: Koppes made a motion to adjourn the meeting at 8:21 pm. Hansen seconded the motion. The motion passed on a vote of 7-0. Jerry Hansen, Secretary Minutes submitted by Candy Barnhill