The URL can be used to link to this page

Home My WebLink About2002-05-07 Info Packet of 5/2 CITY COUNCIL INFORMATION PACKET C~TM May 2, 2002 wwwoicgov.org MAY 6 WORK SESSION ITEMS IP1 Memorandum from Lisa Parker (Library Board): Short-Term Parking IP2 Memorandum from Parks and Recreation Director: Sand Prairie IP3 Memorandum from Fire Chief and Fire Marshall to City Manager: Sidewalk Cafes - Extended Hours IP4 Memorandum from Police Chief to City Manager: Sidewalk Cafes - Extended Hours IP5 Memorandum from City Clerk: Sidewalk Cafes - Extended Hours IP6 Memorandum from Planning and Community Development Director: Revisiting the Comprehensive Plan IP7 Memorandum from Assistant City Manager: Municipal Electric Utility IP8 Letter from Robert Haug (Iowa Association of Municipal Utilities) to City Manager: Municipal Electric Utility IP9 Memorandum from City Attorney and Assistant City Attorney Matthews: Fire Incident at Etc. IP10 Memorandum from City Manager to Council Member Kanner: Etc. Fire Timeline IPll Memorandum from Mayor to City Manager: Comments from Parent of Etc. Fire Victim IP12 Email from Mr. And Mrs. Donald Busche to Police Sgt. Bill Campbell: Et Cetera Fire I MAY 9 FORMAL MEETING ITEMS IP'13 Memorandum from Mayor: Evaluations of Staff [ MISCELLANEOUS ITEMS IP14 Memorandum from City Manager: Reductions in Senior Center Budget - FY03 IP15 Draft Lease Agreement - City of Iowa City and Elder Services IP16 Letter from Carol Thompson (JC Board of Supervisors) to City Manager: Cellular Communication Towers in Unincorporated Johnson County Adjacent to the Iowa City Corporate Limits IP17 Memorandum from City Clerk: April 15 Council Work Session IP18 Memorandum from City Manager, City Attorney, and City Clerk: Distribution of Correspondence to the City Council May2, 2002 Information Packet /continued/ , 2 IP19 Iowa City Police Department P.A.U.L.A. Report - March 2002 IP20 Memorandum from Police Chief to City Manager: Latino/a Conference IP21 Memorandum from Human Rights Coordinator: Latino/a Conference IP22 Building Permit Information -April 2002 IP23 Memorandum from Dianna Furman: Utility Discount Program Statistics - Fiscal Year '99 Total, FY00, FY0'I, and FY02 IP24 Article: County Official Blocks Council's Info Requests [Pfab] IP25 EClCOG Board Information [Wilburn] Letter from City Attorney to Lynn Warding, Alcoholic Beverages Division: Etc. Bar Please see various different spellings for Etc. Bar establishment: Etc Etc. EtCetera Et Cetera Ma 2, 2002 Packet 2 IP19 Iowa Cit, ce Department P.A.U.L.A. Report - March 20~~ IP20 Police Chief to City Manager: Latino//a~Conference r IP21 Memorandum Jman Rights Coordinator: Latin¢ IP22 Building Permit - April 2002 IP23 Memorandum from Furman: Program Statistics - Fiscal Year '99 Total, FY00, ~d FY02 IP24 Article: County Official Requests [Pfab] IP25 ECICOG Board Information [WilbL ( Iowa City Public'Libra.IT 123 South kinn · Iowa City, Iowa 52240-1820 Susan Craig, Di[ector · Information (319) 356-5200 · Business (319) 356-5206 · Fax (319) 356-5494 DATE: April 29, 2002 / TO: City Council FROM: Lisa Parker, President Library Board RE: Short term parking The Library Board has discussed Joe Fowler's memo explaining the expense and problems associated with converting some spaces in the Dubuque Street Ramp to short term parking. We are sympathetic to his concerns, but feel either of the options he discusses, if implemented, would improve parking near the Library-- the number one concern of library users. If neither of these options is implemented in the short term, we want to work with you and Joe to identify and make what improvements are possible and reasonable. Although Joe sees a long range solution in the creation of short term spaces at the time a project is completed on 64-1 A, we believe that improvements are needed now and will be absolutely necessary by this time next year when Library construction has taken some of the spaces off of Liun Street temporarily and planned construction on 64-1A has removed the meters currently available there, plus removed additional spaces along Linn. The Library Board is anxious to work with staff and council to look for some solutions. Several members have volunteered to work as part ora smaller group with Susan Craig, Joe Fowler and possible Council representatives to examine some of the options and make a recommendation. I will be at your work session on Monday, May 6, and hope that you will have an opportunity to discuss Joe's memo as well as the possibility of putting a study group together with a timeline for decision making. cc: Steve Atkins Joe Fowler city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: City Council FROM: Parks and Recreation Director DATE: May 1, 2002 RE: Sand Prairie You received a letter dated April 16, 2002 from Loft Klockau on behalf of the group "Concerned Citizens for Sand Prairie Preservation". The land they are interested in preserving is located generally east and southeast of Napoleon Park. As you know, this group would like the City Council to indicate a commitment to accept this property into the City's park system if the group is able to raise the necessary resources to purchase the land. They would like such a commitment at this time in part due to the fact that they plan to submit a REAP grant application, and they do not want to spend a lot of time and effort in doing so if the Council isn't willing to accept the land. At their meeting of March 13, 2002, the Parks and Recreation Commission voted to support the initiative of this group, and expressed its willingness to recommend acceptance of the land as City-owned parkland. At your May 6th work session if a majority of the Council indicates a willingness to accept this land as City property, I will prepare a resolution for your May 21st meeting to indicate your support for the REAP grant application to be submitted at a future date. Should you have any questions, please feel free to contact me. Iowa City Fire Department "Serving with Pride and Professionalism Since 1872" TO: Stephen J. Atkins, City Manager/) ~ .¢.~ Andrew J. Rocca, Fire Chief ~/~";' FROM: Roger W. Jensen, Fire Marsh~V rl~ RE: Sidewalk Cafes - Extended Hours At the May 6, 2002, Council work session, a request for extending the hours of sidewalk cafes will be discussed on behalf of Atlas World Grill. I have discussed this request with Fire Marshal Roger Jensen and we are opposed to extended hours for sidewalk cafes. We believe the request for extended hours, if approved, will lead to a greater propensity to store sidewalk cafe furniture in a manner that will obstruct or complicate the Fire Department's ability to conduct emergency operations after business hours. The storage of these materials has always been a topic for discussion as it relates to the ability of occupants to quickly exit a building; however, this request may lead to building access problems for fire personnel. Additionally, the Fire Department responds to a number of medical emergencies in the downtown area after 10:00 PM. Access to the downtown area is usually difficult at best and extending the hours of operation for sidewalk cafes may compromise our ability to intervene with sufficient personnel and equipment to render aid. It is likely that additional requests for extended hours will follow the Atlas World Grill's request, thus exacerbating the problems we foresee. Again, we are opposed to extending the hours for sidewalk cafes. AJ R/bd m FIREDEPARTMENT ' 410 E. Washington Street · lowa City, IA 52240 Phone. (319) 35~5260 F/~' (319) 356-5263 www. icfd. org Office of the Fire Chief o~O~ce of the Fire Marshal Battalion Chiefs Fire Training Haz~Ifat Public Education Fire Administration Fire Prevention Bureau Station I Station 1 Station 2 Station 3 (319) 356-5256 (319) 356-5257 (319) 356-5262 (319) 356-5258 (319) 356-5266 (319) 356-5265 IOWA CITY POLICE DEPARTMENT 410 EAST WASHiNGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 ! FAX # (319) 356-5449 ,~ 'Mn Accredited Police Department" April 23, 2002 ~,~(~ / To: Steve Atkins o~,,j./ From: RJ Winkelhake ~ {~,~./~ Reft Extended hours for Sidewalk Cafes v-0 In the near future the City Council will address a request for expanded hours for outdoor liquor sales by the Atlas World Grill. The Police Department has been very concerned about outdoor service areas in the past and continues to be so. Fortunately many of the concerns that the Department had in the beginning of the outdoor service area discussions have not occurred or have not been as large of a problem as first believed. Some of the concerns were for patrons passing drinks to others outside of the service area, no control of the drinks that were served and the service area turning into a large uncontrolled "beer garden". However the department remains opposed and expresses serious reservation about an extension of hours for outdoor service areas, we would like to draw your attention to our reasoning. The time requested, 10:00 PM. until 12:30 AM. is the worse time of the day for "problems" in the downtown area. Police officers are continuously busy with incidents caused by over indulgence by individuals and over serving by liquor establishments. Staffing will be a problem with the interaction between over indulged people and over indulging patrons of the outdoor areas after ten PM. At the present time officers are detailed from other patrol beats to assist in the downtown area because of the level of activity in the downtown during the hours covered by the request for the extension. The clientele the outdoor service area was created for are not the same individuals who are downtown after 10 PM. The targeted clientele were people who want a pleasant outdoor setting for an evening meal before going home or to some entertainment venue or to enjoy a meal or drink afterwards. After 10:00 PM. the downtown is mainly an entertainment/social /drinking area for college age individuals. The extension of hours will not be only for the Atlas but will become an option for all of the outdoor service areas, which are attached to a bar. There are numerous problems, for the community and the University, caused by the Bar Scene in our downtown area and the extension of the outdoors serving hours, after 10 PM, will not likely improve the downtown for the citizens of Iowa City. City of Iowa City MEMORANDUM DATE: April 25, 2002 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Hours of Sidewalk Caf~ Operation Council has requested staff include discussion of the hours of operating a sidewalk caf~ on the May 6 work session agenda. Hours were established by ordinance (see text below) and will require an ordinance change ifa majority of Council is interested in a change. 10-3-3: USE FOR SIDEWALK CAFES: C. Days And Hours Of Operation: 1. A public right-of-way easement agreement shall be issued in conjunction with yearly renewals of alcoholic beverage licenses/permits or one year from the date of issuance for establishments not dispensing alcohol. The initial application may be less than the one year period to coincide with existing alcoholic beverage licenses/permits, and will require full payment. 2. The sidewalk cafe may be operated and used any time of the year. 3. Sidewalk cafes shall be setup, operated and restored to their normal condition, as a pedestrianway, each day only between the hours of seven o'clock (7:00) A.M. and ten o'clock (10:00) P.M. for establishments possessing a current alcoholic beverage license, and between the hours of seven o'clock (7:00) A.M. and twelve o'clock (12:00) midnight for sidewalk cafes not possessing a current alcoholic beverage license. 4. Food and beverages must be available for service to patrons in a sidewalk cafe during all hours of operation. Sidewalk cafes shall not operate when the restaurant kitchen is closed. City of Iowa CityiP6 MEMORANDUM Date: May 2, 2002 From: Karin Franklin, Director, P Re: Revisiting the Comprehensive Plan After the vote on the proposed Comprehensive Plan amendment precipitated by the South Gilbert Street student housing project, the Council expressed a desire to revisit some of the philosophies and goals of the Comprehensive Plan. This memorandum is an attempt to articulate some of the issues raised so we can define the problems you wish to address with any reconsideration of the Plan. We can then determine what sort of process you would like to engage in for this consideration. My observations noted below are from a review of the transcript of the April 15, 2002 joint meeting with the Planning and Zoning Commission and my recollection of various Councilor's statements during Council meetings; I did not consider statements made by the public or the applicant's representatives in the student housing case. The issues seem to be as follows: · the lack of opportunity for apartment complexes (100+ units) with amenities; · the quantity of multi-family housing in the market area; · where multi-family housing is appropriately located; · the impact of current policies regarding street design and neighborhood design on the location of multi-family housing; · the impact of multi-family housing on older neighborhoods and the downtown; and · at what density (whether evaluated by unit or bedroom) the housing should be clustered in any one area. Invariably when we talk about multi-family housing in our community the discussion evolves to a discussion of student housing. We have not, to date, identified students as a special population but have treated students as part of the general population. Comp Plan Amendment--p.2 Once the Council identifies the issues in the Comprehensive Plan you would like to address, there are a couple of ways to handle the "process" of review. Assuming there will be factual information that will need to be compiled, the staff would first complete an information gathering phase. After that, the question becomes one of the extent of public participation the Council wishes. We have in recent years included broad public participation in our planning efforts. Again, assuming the issues contemplated are principles to be included in the City-wide Comprehensive Plan and are not confined to a District, public participation could be broad with a series of public meetings on the issue or the formation of a broad-based citizen task force. Input from this phase would feed into a report or recommendation to the Planning and Zoning Commission for public hearings on an amendment and recommendation to the City Council who would ultimately pass a resolution amending the Plan. Alternatively, the Council may choose to consider any amendment just through the formal public hearing/consideration ~rocess of the Planning & Zoning Commission and the City Council. The time frame for completion of this project is hard to define. The staff who would deal with this exercise currently has two major projects before them--the Southwest District Plan and the development code review. Both of those projects should be winding down by late fall of this year. The next district plan on our agenda is the Central District, an area that is highly impacted by the proximity of owner-occupied housing and rental housing for students. Cc City Manager Bob Miklo Planning & Zoning Commission City of Iowa City MEMORANDUM TO: City Council //*'~ ~ ~.,4/'~, FROM: Dale Helling, Assistant City Manager DATE: May 1, 2002 RE: Municipal Electric Utility You have received information over the past few months from Public Power Initiatives for Iowa City (PPI-lC), from MidAmerican Energy, and from Robed Latham & Associates regarding the concept of a municipally owned electric utility for Iowa City. You have also received related correspondence from a number of citizens. If you decide to proceed with a preliminary study, you will need to do the following: 1. Commit $50,000 to fund the preliminary study. This is the rough estimate given to me by Robed Latham. The actual cost could vary depending on such things as the scope of the study and the ease of obtaining the needed information. 2. Decide whether to seek an interim shod-term (3 to 4 year) franchise with MidAmerican Energy or to proceed without a franchise. MidAmerican may not be interested in an interim franchise. 3. Direct staff to develop a Request for Proposals (RFP) seeking a consultant to conduct the preliminary feasibility study to determine if there is a likelihood that electric utility customers would derive significantly greater benefit from a municipal electric utility than from the current investor owned utility company. This study would address such issues as: a. What would be the estimated cost of acquiring the MidAmerican distribution system in Iowa City? b. How would the City purchase power for its utility and at what projected cost? c. What would be the cost of the day-to-day operation of an electric utility, including administrative costs for billing, account set up and disconnection, etc..'? d. How would this operation be assimilated into the City's current organization? e. Rate projections and comparisons to determine if municipal utility rates could be significantly lower than those projected with the current investor owned utility. f. Consideration of other advantages/disadvantages of one type of electric utility versus the other. 4. Decide if you wish to appoint a Citizens' Committee, as recommended by Public Power initiatives for Iowa City (PPI-lC), to advise you in this process. Once responses to the RFP are received and evaluated, a consultant will be selected to conduct the preliminary study. If the study concludes that the establishment of a municipal utility could result in lower rates for the Iowa City consumer, the next steps would involve a more in-depth analysis, focusing on the acquisition of MidAmerican's facilities locally (including potential litigation costs), formation of a structure under which a municipal utility May 1, 2002 Page 2 would operate, and exploring specific avenues for the purchase of power for a municipal system. Ultimately the issue would be placed before the Iowa City electorate. Chapter 476.23 of the Code of Iowa requires that a municipal corporation must be authorized by a vote of the people before petitioning the Iowa Utilities Board for a Certificate of Authority to furnish electric service. cc. Kevin O'Malley Chuck Schmadeke Rick Fosse Andy Matthews IOWA ASSOCIATION OF MUNICIPAL UTILITIES May 1, 2002 Stephen J. Atkins, City Manager 410 East Washington Street Iowa City, IA 52240-1826 Dear Steve: On March 25, I sent you a proposal for a joint feasibility study and a revised question and answer document on establishing a municipal electric utility. In anticipation of this subject coming up at the next council work session, I urge you to distribute the study proposal, if you have not already done so. In addition, I offer these points for the council's consideration: A preliminary feasibility study is intended to determine the net savings to the city and its citizens from formation of a municipal utility. Until the potential savings are known, a community cannot determine what makes the most sense - forming a municipal utility or continuing service from the current supplier. rn The cost of a preliminary feasibility study is in the range of from $20 to $30 thousand dollars on the low end up to $50 to $75 thousand at the high end) These numbers come from highly regarded national and regional firms that have actually conducted such studies. Our proposal notes one recent joint feasibility study in another state. Participating cities in that joint effort claim to have been very satisfied with the results. IAMU has offered to facilitate bringing cities together for this purpose. Significant cost saving from the estimates above should be expected. ~ The proposal for a joint feasibility study requires no specific commitment at this time. As proposed, representatives of interested cities would meet to discuss issuance of a joint RFP. IAMU would provide models used elsewhere in Iowa and in other states, but the RFP would be the product of the participating cities. We would also provide a list of regional and national firms qualified to conduct the study, though again, the participants would determine the distribution list. The commitment to proceed with the study and to fund it would not be made until proposals had been received. At that point, participants would know the scope of the study, the qualification of the respondent they selected, and the cost. 1735 NE 70TM AVENUE ANKENY, IOWA 50021 50021-9353 Phone: 515/589-1999 Fax: 515-289-2499 Web: www.iamu.org Other cities have expressed interest establishing municipal utilities. Officials from Perry and Rolfe have expressed interest in pursuing a joint feasibility study. At a recent meeting of the Waukee Utility Committee (a committee established by the Council to oversee operations of the municipal gas utility) there was broad support for considering a joint study, though no formal action was taken. IAMU is reluctant to name other cities that have made inquiries. In at least some of the cities we have mentioned in previous visits to Iowa City, local officials have reported active lobbying by the incumbent utility to block the move. We are confident that representatives of other cities will be on hand when Iowa City is ready to discuss a joint feasibility study. n IAMU is leading a joint effort, the Iowa Energy Project (IEP), on behalf of 126 municipal electric utilities that are jointly considering power supply options. IEP participants contributed nearly $250,000 to conduct various studies, including a long-term forward pricing view of the wholesale power market. IAMU has offered to make relevant studies available to the consultant chosen by Iowa City and its partners for the feasibility study. We believe this will enhance the quality of the feasibility study and reduce the cost. rn Concerns have been raised as to whether IAMU's efforts to organize a joint study would somehow bias the results. Even if we could do so, we have nothing to gain and much to lose by injecting bias into the results of a feasibility study. As with the studies we are making on behalf of existing municipal utilities, we are looking for answers that best serve our citizens - answers that result in success, not failure. Iowa City has a great opportunity to consider its energy future. Changes in the electricity industry warrant this consideration. Whether the council takes the opportunity or sits on their hands will make a difference in the future of the city and the lives of its citizens. I hope Iowa City will designate representatives to meet with other cities for the purpose of considering a joint feasibility study. IAMU would like to facilitate the meeting and we believe we have much to offer in that regard. Sincerely, Robert Haug Executive Director i MidAmerican and others have cited Sheldon, Iowa's expenditure of something over $400,000 in an attempt to form a municipal utility. Those costs were largely for legal and consulting services incurred after the feasibility study, in the city's unsuccessful attempt to establish the utility. The reasons the attempt failed are reasonably well understood, but the council needs to be clear that using Sheldon's costs in a discussion of a feasibility s~dy is unjustified. City of Iowa City MEMORANDUM TO: City Council FROM: Eleanor Dilkes, City Attorney Andrew Matthews, Assistant City Attorney~,¢/,~' DATE: May 1, 2002 RE: Fire Incident at Etc. This memo is provided to update Council and to summarize the status of the investigation and Council options relating to possible liquor license sanctions relating to the recent fire incident at the Etc. Bar. The Iowa City Police Department has generally concluded its initial investigation and has consulted with the County Attorney and the City's Fire Marshall regarding charging decisions. A Reckless Use of Fire charge (§712.5 of the Iowa Code) was filed against Troy Kline, an employee of the establishment. Reckless Use of Fire is a serious misdemeanor, punishable by a fine of at least $250 but not to exceed $1,500, and possible imprisonment not to exceed one year. Additionally, a City charge was filed relating to a violation of the Fire Code, Chapter 7-1 of the City Code, a simple misdemeanor, pertaining to open flames in places of assembly or in drinking or dining establishments. There are potential administrative sanctions, including a civil penalty not to exceed $1000 per violation, suspension and revocation of Etc.'s liquor license, which could be imposed as a result of the above-noted criminal conduct. Either the State Alcoholic Beverages Division (ABD) or City Council may impose sanctions after notice and an opportunity to be heard is provided to the licensee. It has been Council policy to forward liquor law violation matters to the ABD for appropriate action. We have spoken to ABD about this particular incident and they will pursue this matter if the Council so requests. If Council wishes to proceed with possible administrative sanctions rather than forwarding such matters to the ABD, our office needs to be so advised. As you know, any administrative sanction imposed by the Council may be appealed to the ABD. This matter will be scheduled for discussion at your work session on May 6 and we will seek your direction at that time. cc: Stephen Atkins,City Manger Dale Helling, Assistant City Manager Marian Karr, City Clerk R.J. Winkelhake, Police Chief Andrew Rocca, Fire Chief Roger Jensen, Fire Marshall City of Iowa City MEMORANDUM Date: April 26, 2002 To: Steven Kanner From: City Manager Re: Etc. Fire Timeline You asked for a further explanation of the timeline concerning the response of an Iowa City police officer to the incident at the Etc. bar. The timeline is shown in a recent news article. This information is was provided to the news media by the Iowa City Police. 1. 12:12:07 a.m. Officer Smithey had completed a bar check at Martinis and was on his way to the Etc. bar. He radioed to Communications Center and proceeded to walk to Etc. It was estimated it took 53 seconds to walk from Martinis to Etc. This retracing of steps was done after the incident at Etc. in order to secure the estimated time of arrival by Officer Smithey at Etc.. 2. 12:12:45 a.m. This is the time our emergency dispatch center received the first 911 call. The narrative of that call is also attached and was released by the police. It indicates the need for assistance, and the caller made the dispatch center aware there were injured parties as a result of fire and the fire was out. 3. 12:13:00 a.m. (approximate) Officer Smithey arrived at the Etc. bar. The dispatch process was underway. He initially observed an individual attempting to hide their drink and he approached that person. Within 30 seconds (12:13:31) dispatch informed Smithey to check burn victims. He returned the I.D. to the woman and began the process of attending to the injured. 4, 12:13:54 a.m. A second 911 call was placed to the emergency dispatch center and an officer was on the scene (Smithey) and paramedics and emergency were on the way. There seems to be some mistaken notion that Officer Smithey was present at the time of the fire. The timeline is clear that he was not and that upon arrival and the notice of the circumstances he proceeded to undertake the care and well being of the victims. Attachment mgr/mem/etcfire.doc 25, Zoo- bar check at Martini's and begins R) walk to Etc. 12:12:45 a.m. Rrst 911 call. 12.~3.-00 a.m. (approximate) Smithey arrive~ at Etc. 12:13:31 a.m. Dispatch requests Smithey check at the b~r for bum victims. 12:13:54 a.m, Second 911 call about bum victims. Caller was told that an officer was on scene and paramedics en route. 12:14:10 a.m. Completion of ambulance and dispatch, Source: Iowa City Police Department Gazette I~raph c Etc.: Omcer at bar in seconds · From page lA showed when 911 ~ came from the bar and where Officer i]l~ 911 Mihe Smithey was in the 'rain- Caller, Can I ~et emergency to Etc.. ~tes bofo~e and afte~ the fi~e, n downtown Iowa Cit,j? Some previous media reports Disoatchen What's going on them. ,indicated Smithey was at the please? bar when the fire erupted Calle~. We have a bum. a bum shortly after midnight. ~cUm. Police Chief R.J. VgLnkelhake Dispatcher:. O.K. Where are t~ey at? said Smithey told dispatch at Calle~. They a~e inside the bar. 12:12:07 a,m that he was lear- Dispatche~.O.K. What was bumed. Ltlg [~rtini's, 127 E. College St., what area of U~ir body? and head[rig for Etc. for a Call~.l'mnotsure. ljust ran back routine bar check, hem. Dispatcher: O.K. Ooyou know if they Police estimated it took are consc~us or breathing? Smithey 53 seconds to walk to CalleF. hey a'e. Etc. They measured this by Dispatcher: O.K. Do you koow what having Smithey walk the dis- bum6dthem? tance t~ weelL CalleE Urn. the fire on the bar, Accordi/~ to this ca]cuIatJoll. Dis[;atcban O.K. Is the fire o~t in the Smithey walked into Etc. ~t bar? 12:13 a.m., about' 15 seconds Calleo The fire }s oat. az~er Etc. 8ta~ made the f'l~st Dispatcba~. O.K. I'll go a~ead and 911 ~ conce~ the fire. send paramedic, if you could find out what area of their baoy was burned "At that [~oint, there was no make sum they are still conscious ahe reaction. People were sti~ at breathing on their own and call me right the tables, and they were still back. O.K.? drinldzag," 'Winkelhake saic[ calks: Sure. thanks. One woman tried to hide her drink when she saw Smithey The second 911 call, which enter the bar. Winketha~e said. came at 12:13:54 a.m.. was made Smith~y was checking her ]D by a man who identLfied him- when ~ae got the call from $glf as "d~n." Winkelhake said dispatch at 12 13:3! a.m. to he thought it was ~im Poh], c¥ck'the lx~ for burn victims. son of bar owner Kip Pohl. When Smithey then looked toward the bar, [he area had Nam. es of other people work* cleared and he saw the victims, lng 'at Etc. ~.at night !~_.~.v~ pot City of Iowa City IPll MEMORANDUM TO: Steve Atkins FROM: Ernie Lehman DATE: April 26, 2002 RE: Comments from Parent I wanted you to be made aware of a phone call I received today from the father of one of the women burned in the fire at Et Cetera. He could not say enough positive comments about our Police staff who have assisted his family since the fire. His observations confirmed what I already knew - that we have very fine officers. Please pass along my appreciation to the Chief and officers involved. Steve Atkins From: RJ Winkelhake Sent: Monday, April 22, 2002 10:25 AM To: Steve Atkins Subject: FW: Email from Donald Busche reference Et Cetera FYI. ..... Original Message ..... From: Bill Campbell Sent: Sunday, April 21, 2002 3:05 PM To: RJ Winkelhake; Rick Wyss Cc: Jennifer Clarahan; Bill Campbell Subject: Email from Donald Busche reference Et Cetera fire I thought you would be interested in Donald Busche's (Deanino Busche's father) opinion of how our department, and especially Investigator Clarahan, is approaching the Et Cetera fire investigation. Sgt. Bill Campbell ..... Original Message ..... From: SPLMENTOR~aol.com [mailto:SPLMENTOR@aol.com] Sent: Saturday, April 20, 2002 5:57 PM To: Bill-Campbell~iowa-city.org Subject: Re: Et Cetera Fire - Media Releases Sargent Campbell, Thanks again for your help and co-operation regarding this matter. We really appreciate the Departments professionalism and the concern for our daughters well being. You people are a credit to your occupation. Thanks again,Mr & Mrs. Donald Busche 4/29/02 City of Iowa City MEMORANDUM Date: May 2, 2002 To: City Council From: Emie Lehman, Mayor Re: Evaluations of staff Evaluation of our three employees (City Manager, City Attomey, and City Clerk) will take place on Thursday, May 9, 2002. In the years that I have been on Council we have done this in a variety of ways. The attached evaluation reflect a few suggestions which I have found helpful in the past. Comments must be limited to procedure and not substance for this is a personnel matter and not open to public discussion. CITY COUNCIL STAFF EVALUATION - 2002 1. Overall impression of employee's performance. Our level of satisfaction and comfort with total performance. This is similar to looking at the forest-not the trees. No forest is composed of all perfect trees hut beautiful forests are a treasured asset. 2. Evaluation ofthetrees A. COMMUNICATION SKILLS With Council With Staff With Media With Other Governmental Units B. EFFECTIVENESS With Council With Staff With Media With Other Governmental Units C. HELPFULNESS With Council With Staff With Media With Other Governmental Units D. ABILITY TO SUPERVISE Quality of Staff Performance of Staff Morale of Staff E. FISCAL RESPONSIBILITY Ability to Stay Within the Budget Advising Council on Consequences of Action F. PROFESSIONALISM Commitment to Job Loyalty Ethical Conduct Responsive to Direction of Council G. LEADERSHIP Within City Organization Community Willingness to Act Rather than React City of Iowa City MEMORANDUM Date: April 29, 2002 To: City Council From: City Manager Re: Reductions in Senior Center Budget - FY03 Attached is a memorandum highlighting the nearly $45,000 in reductions for the Senior Center's operating budget for FY03. You will recall the County chose not to fund the budget as outlined in our existing agreement. Their reduction amounted to $45,000. The Senior Center Commission staff and other support groups have proposed the attached in order to satisfy that reduction. By copy of this memo I am authorizing them to proceed with those reductions. I believe a meeting of City Council and Board of Supervisor representatives needs to occur soon. Specifically, we are not aware of the County's future plans as they relate to Senior Center operations and as we have advised in the past, the $45,000 reduction appears to be contrary to the existing agreement between the two governmental bodies. Specific concerns involve the future financing of the Senior Center and whether the existing agreement is, in effect, no longer in force. Attachment FY03 Budget Reduction Recommendations and FY04 Revenue Generating Options Approved by: Senior Center Commission April 23, 2002 FY03 Recommendations Consequences Type Amount 8130 Temporary Employees Reduction of 3 hours/week in temporary employee support for SCTV. Permanent $4,640 ~ Reduction in the current level of original and taped programming. ~ Increase reliance upon Work Study students for technical support. Typically Work Study students are less capable and reliable than part time temporaries. ~ Decrease availability of volunteer training and a reduction in the amount of support necessary to get programming on the air. ~ Community outreach achieved through public access television would be reduced. 8750 Work Study 75% reduction in Work Study funding. Remaining balance used to provide support Permanent $3,000 for SCTV. > Limit support necessary to get SCTV programs on the air. > Limit support necessary to get SCTV's programs on the air. > Reduce the amount of original and taped programming and community outreach currently done by SCTV. > New volunteer training would be reduced. >' Professional staff members will spend more time on tasks that can be accomplished just as well by people with less training and background. > Work output of the professional staff members will decline. FY03 Recommendations Consequences Type Amount 6120 Permanent Part Time Combining the two permanent part time maintenance positions (one at 50% and Permanent $5,941.12 the other at 69%) to one full time position. Cable TV would continue to be (w/health provided with (and fund) 1.5 hours of maintenance work each weekday, insurance option) > Reduce maintenance support at the Senior Center by 1.5 hours a day. $6,905.47 > Limit flexibility for maintenance coverage due to illness or vacation. (w/o health insurance option) 8229 Bulk Mailing Limit Post mailing to registered members only (N=2,500). Make copies of the Post Permanent $6,960 available at various places throughout town for people to pick-up as desired. (Estimated) Represents a 3,500 per month reduction in circulation. > The Post is the primary promotional too[ of the Center and it would have less visibility throughout the community. > Participation in Senior Center programming is likely to decline. 8168 ADA Services It will be difficult to provide signers if needed. Permanent $500 8823 ITS Server Support None known. The server will probably be removed before July 1,2002. Permanent $5,589 9210 Capital Improvements Delay installation of the elevator fire alarm system until FY04 Temporary $'18,000 Elevator Fire Alarm Total FY03 Reductions: $44,630.12 Revenue Generating Considerations for FY04 Revenue Generating Description Consequences Estimated Savings Considerations Senior Center 1. Memberships would run in the 1. Reduced participation levels. 1. Permanent budget Memberships neighborhood of $10 a year for residents of reduction of $'12,000 in Iowa City and $15 a year for people living in 2. Registration could drop Post mailing costs other areas of Johnson County. precipitously. 2. Financial subsidies would be available to 3. Participant dissatisfaction. 2. Revenue generating potential is estimated people with demonstrated financial need. 4. It will be difficult to monitor who at $27,500 annually. has access to specific areas of Currently we have 3. Memberships would offer the following the building. This might require 2,500 registered benefits: membership cards with code members. 2000 in ~ Post subscription and delivery bars, additional computers with Iowa City and 500 bar code scanners, and outside of Iowa City. ~ Access to certain areas of the software. 2000 x 10 = $20,000. building (e.g. exercise, 500 x 15 = $7,500 ceramics, pool and computer rooms) > A discount on selected fee- based c/asses, > The opportunity to participate in the parking program Corporate Sponsors for 1. An attempt would be made to identify 1. This would take staff time. Printing costs between Post Printing corporate sponsors willing to finance 2. Sponsors are likely to expect $500 and $600 a month. If monthly printing costs. 100% of the printing costs some obvious recognition in the are sponsored, there Post. It might appear as if the would be an annual City is endorsing a particular savings of $6,600. business. 3. Funding may be sporadic. LEASE AGREEMENT THIS AGREEMENT, made and entered into as of the day of 2002, by and between the City of Iowa City, Iowa, a municipal corporation (hereinafter "the City" or "Lessor") and Elder Services, Inc. (hereinafter "Lessee"). WHEREAS, the City operates the Iowa City/Johnson County Senior Center (hereinafter "Senior Center") to, among other things, provide a place for senior citizens to meet and participate in programs and activities of interest to those citizens; and WHEREAS, Lessee has entered into an agreement with Heritage Area Agency on Aging to provide citizens of the Iowa City/Johnson County area with nutritional meals as part of Title Ill - Federal and State nutrition program (hereinafter "the Program"); and WHEREAS, it is in the mutual interest of the parties that Lessee provide nutritional meals to senior citizens in the Iowa City/Johnson County area. THEREFORE, the parties agree as follows: I. LEASED SPACE AND SERVICES A. Subject to the terms and conditions stated below, Lessor shall provide to Lessee approximately 1,668 square feet of space on the first floor of the Senior Center, consisting of staff bathroom, kitchen, and Nutrition Director's office (hereinafter "Leased Premises"). Subject to the terms and conditions stated below, Lessor shall further provide to Lessee approximately 2,538 square feet of space on the first floor of the Senior Center, consisting of the assembly room (hereinafter "Leased Premises"). Attached, marked Appendix A and incorporated herein is a physical depiction of the Leased Premises. B. The Leased Premises shall be used by Lessee for carrying out the Program, subject to the terms and conditions set out in this Agreement. II. GENERAL TERMS A. The kitchen will only be available to Lessee for use from 7:00 a.m. to 2:00 p.m. on Mondays through Fridays and from 8:00 a.m. to 1:30 p.m. on Saturdays and Sundays. Lessee may schedule the kitchen for additional time by complying with the Senior Center scheduling procedures, B. The assembly room will only be available to Lessee for use from 11:00 a.m. to 1:30 p.m., seven days a week. Lessee may schedule the assembly room for additional time by complying with the Senior Center scheduling procedures. C. The Nutrition Director's office will be available to Lessee for use on a full-time basis, seven days a week. D. Lessor agrees to provide utilities for the Leased Premises, including gas, electricity and water. E. Lessor agrees to provide janitorial services when the assembly room is used for activities other than the Program, and to return the room to the standard congregate meals setup as determined by the Lessee. F. Attached, marked Appendix B, and incorporated herein is a list of the furniture and equipment owned by the City and furnished to Lessee for the Program for its operation. Should this Agreement terminate for any reason, the furniture and equipment then in use in the operation of the Program shall be returned to the City, in reasonable condition, normal wear and tear excepted. If Lessee removes any item on Appendix B from the Senior Center, Lessee agrees to store said item at no cost to the City and to insure said item in an amount equal to its replacement cost. If Lessee damages the Leased Premises in removing any item on Appendix B, Lessee agrees to repair said damages promptly at its cost. Lessee acknowledges, that in addition to the items contained in Appendix B, that the City owns and furnished to it kitchenware, including but not limited to pots, pans, dishes, and flatware. Lessee agrees to replace said kitchenware that is damaged or destroyed, normal wear and tear excepted. Should this Agreement terminate for any reason, said kitchenware then in use in the operation of the Program shall be returned to the City, in reasonable condition, normal wear and tear excepted. G. The City agrees to make available the services of a copying machine and the City print services at a nominal per-copy cost. H. The City agrees to allow Lessee to use its central telephone system, and Lessee agrees to pay the charges for its own line. Lessee further agrees to pay any cost of installing new lines or cables for telephones or computers in the Senior Center. I. The City agrees to furnish refuse pickup on a regular basis. J. The City agrees to allow Lessee to have the use of the Senior Center loading dock. K. Lessee agrees to accept the Leased Premises in its present condition without any liability or obligation on the part of the City to make any alterations, improvements or repairs of any kind. Lessee further agrees that it will not make any alterations, improvements or repairs to the Leased Premises without the City's written permission. III. LESSEE'S OBLIGATIONS A. During the term of this Agreement, Lessee's Program shall provide services and activities in a manner consistent with the purposes and goals of the Senior Center, such Program to include, but not be limited to: 1. On-site Meals: To provide balanced nutritional meals. 2. Home-delivered Meals: To provide to the homebound balanced nutritional meals. B. Lessee agrees that its employees and volunteer workers shall clean the kitchen and assembly room when used for the Program, such as to leave the area in a clean and sanitary condition. A cleaning schedule and a list of cleaning duties will be provided by Lessee for approval by the Senior Center Coordinator on an annual basis. C. Lessee agrees to bag, deposit and remove promptly all garbage and refuse generated by the Program. D. Lessee shall keep the loading dock area clear of all debris and refuse. Lessee shall not use the loading dock as a storage area. Lessee shall keep the loading dock lift in a down position when not in use. E. Lessee's Program Director shall be responsible for the management and supervision of the Leased Premises during the times listed in Paragraph II(A) and (B) above. F. Lessee shall promptly submit to the Senior Center Coordinator a copy of the annual report that it submits to Heritage Area Agency on Aging. G. Lessee shall cooperate in data collection. A monthly report shall be filed with the Senior Center Coordinator and shall include: 1. Monthly Total (duplicated and unduplicated) of service units provided including: a) Total number of meals served in-house; b) Total number of home-delivered meals; and c) Total number of meals served at each satellite congregate meal location. 2. The unduplicated monthly total of all individuals participating in the Program including but not limited to in-house, home delivered, and satellite specifying the 4 place of residence and designating either the particular incorporated area or the unincorporated area of Johnson County). 3. To the extent it may legally do so, Lessor agrees to treat in a confidential manner all participant information that is jointly gathered. H. Lessee shall submit a written notice to the Senior Center Coordinator at least 30 days before any Program changes. I. Lessee shall be responsible for opening, closing and supervising the building when one of its activities or services occurs at a time when the Senior Center is not open to the general public. J. Lessee shall promptly reimburse the Lessor for the repair or replacement of any furniture, fixture, appliance, key, proximity card, or other object when such repair or replacement results from a negligent act or omission of the Lessee, its employees, officers, or volunteer workers. K. Lessee shall promptly notify the Senior Center Coordinator when any item contained in Appendix B is malfunctioning, broken, inoperable, or in need of repair. L. Lessee shall encourage its agents and employees to obtain and maintain in force cardiopulmonary resuscitation (CPR) certification. Lessee shall be familiar with the Senior Center emergency procedures and responsibilities. Lessee shall maintain current Material Safety Data Sheets (MSDS) on all materials stored or used in the Leased Premises. M. Lessee shall remove the snow and ice from all entrances, ramps, and steps in a timely fashion on all days when the Program is open, but the Senior Center is closed. 5 N. If inclement weather dictates a change in hours in the Program, Lessee shall announce said change in the media and by signage and shall notify the Senior Center Coordinator. O. Lessee shall take all reasonable steps to prevent its employees, who have been assigned a key or proximity card to the Senior Center, from transferring, giving, or providing said key or proximity card to any other person. IV. INDEMNIFICATION Lessee agrees, during and after the term of this Lease Agreement, to defend and indemnify Lessor, and its officers, agents and employees, and to hold them harmless from all losses, costs, liabilities, damages or expenses, directly or indirectly incurred, or arising from, or as a result of, or in connection with, this Lease Agreement, the Leased Premises, or any equipment or services provided by Lessor hereunder. V. NON-DISCRIMINATION Lessee shall not deny or discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, upgrading, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. VI. INSURANCE During the term of this Lease Agreement, Lessee shall maintain in effect a comprehensive general liability and casualty insurance policy issued by a company authorized to do business in the State of Iowa. The minimum limits of such policy shall be as follows: $1,000,000 for a single occurrence and $2,000,000 in the aggregate. Lessee shall name the City as an additional insured. Lessee shall furnish Lessor with a 6 certificate of such insurance naming the City as an additional insured. The failure of Lessee to maintain such insurance in force shall constitute grounds for immediate termination of this Agreement, and all rights contained herein. VII. ASSIGNMENT This Lease Agreement may not be assigned by Lessee without prior written consent of the Lessor. VIII. TERM AND TERMINATION This Lease Agreement shall be effective upon execution and shall terminate on June 30, 2002 without further notice. If Lessee remains in possession after June 30, 2002 with the City's consent, the parties agree that Lessee's tenancy shall continue on a month-to- month basis on the same terms and conditions contained in this Lease Agreement and that either party may terminate the month-to-month agreement, without cause, upon thirty (30) days written notice. IX. NO WAIVER BY CONDUCT No waiver by Lessor of any default by Lessee hereunder, or under the terms of any prior agreement related to the Leased Premises, shall be construed as a waiver of any subsequent default by Lessee hereunder. X. COUNTERPARTS This Lease Agreement is executed in two counterparts, each of which shall be deemed an original. 7 XI. ENTIRE AGREEMENT There are no oral agreements that have not been reduced to writing in this instrument, and this writing and this Agreement constitutes the entire arrangement between the parties relating to the Leased Premises. IN WITNESS WHEREOF, the padies have caused this Lease Agreement to be executed as of the day and date first above written. THE CITY OF IOWA CITY, IOWA ELDER SERVICES, INC. Ernest W. Lehman, Mayor ATTEST: Title Marian K. Karr, City Clerk Title CITY ACKNOWLEDGMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this day of , A.D. 20 , before me, the undersigned, a notary public in and for the State of Iowa, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa ELDER SERVICES, INC. ACKNOWLEDGMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this day of , A.D. 20 , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared and ., to me personally known, who, being by me duly sworn, did say that they are the and , respectively, of said corporation executing the within and foregoing instrument to which this is attached, that (no seal has been procured by the said) corporation; that said instrument was signed (and sealed) on behalf of (the seal affixed thereto is the seal of said) said corporation by authority of its Board of Directors; and that the said and as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for said County and State SrCtrEIdSvcLease2 doc 9 Johnson Count~ Carol Thompson, Chairperson Pat Harney Terrence Neuzil Sally Stutsman Mike Lehman April 26, 2002 Stephen J. Atkins City Manager City of Iowa City 410 East Washington Street Iowa City, Iowa 52240-1826 Re: Cellular communication towers in unincorporated Johnson County adjacent to the Iowa City corporate limits Dear Steve, We have received your letter requesting a moratorium on cell phone tower placement in the unincorporated portion of the county within the two-mile extraterritorial review area until the JCCOG committee work can be completed. Rick Dvorak from our Planning and Zoning Department says that requests for cell towers inside the two-mile fringe area are infrequent (he remembers three since our policy was enacted). When such requests come up, county staff work with Jeff Davidson to reach a mutually acceptable placement. Our policy indicates that the Board o£Adjustmem will review ~,ell lower siting requests. There is no provision for a moratorium. However, we are aware of the JCCOG committee work and county staff is participating on the committee. We expect that any interim requests for towers can be handled with consideration for the city's needs. Sincerely, Carol Thompson, Chairperso'h Cc: Jeff Davidson Rick Dvorak 913 SOUfH DUBUQUE ST. SUITE #201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 City of Iowa City MEMORANDUM Date: April 30, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, April 15, 2002, 5:00 PM in Emma J. Harvat Hall Council: Champion, Kanner (6:15PM), Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn Staff: Atkins, Helling, Dilkes, Karr, O'Malley, Spoule, SIoan, Miklo, Nasby, Dulek, O'Neil, Franklin Tapes: 02-32, Side 2; 02-38, Both Sides; 02-39, Side 1 (A complete transcription is available in the City Clerk's Office) JOINT MEETING WITH AIRPORT COMMISSION Airport Commission Members Mark Anderson, Alan Ellis, Rick Mascari, and Michelle Robnett present for discussion. City Manager Atkins presented information. After discussion, Council directed the City Manager to proceed with a financial analysis of airport operations and practices, and report back to Council. STAFF ACTION: Meet with Airport Commission and staff on proceeding as directed. (Atkins) JOINT MEETING WITH PLANNING & ZONING COMMISSION B. Resolution amending the Comprehensive Plan, South District Map to show the general alignment of a future east-west arterial street and to amend the text of the plan to refer to the alignment. C. Resolution amending the Comprehensive Plan to provide for the location of large apartment in new neighborhoods and to amend the South District Plan land use map to depict multi- family development on the east side of South Gilbert Street east and south of Napoleon Park. D. Public hearing on an ordinance rezoning 17.64 acres from Interim Development Single Family (ID-RS) and Interim Development Multi-Family (ID-RM) to Planned Development Housing Overlay-12 (OPDH-12) to arlow 168 dwellings in 18 buildings located on the east side of Gilbert Street south of Napoleon Lane. (REZ01-00024) P&7 Commission Members Ann Bovbjerg, Ben Chait, Jerry Hansen, Dean Shannon, Don Anciaux Jr., Elizabeth Koppes, and Ann Freerks present for discussion. Individual Council and Commission Members expressed their views. Council Work Session April15,2002 Page 2 ADDITION/AMENDMENT TO AGENDA 1. City Clerk Karr noted that item 6j should be split into two resolutions for separate consideration of the final plats of Lindemann Subdivisions, Part 1 and Part 2. Council agreed. 2. City Clerk Kart requested the addition of Consent Calendar item 4f(5) a resolution accepting the waiver and suspending retail cigarette permit for Osco Drug. Council agreed. NEAR SOUTH SIDE TRANSPORTATION CENTER ART PRESENTATION PCD Director Franklin introduced David Dahlquist, Dahlquist Clayworks, Inc., who had been commissioned to work on the project. Mr. Dahlquist presented the concept for the fence outside of the daycare center. Majority of Council approved the concept as presented. PLANNING & ZONING ITEMS PCD Director Franklin presented information on the following items: A. Setting a public hearing for May 7 on an ordinance to amend Section 14~6K-2 of the Zoning Ordinance, Floodplain Management, in order to remove the requirement for fill beyond the area of a structure, update various definitions and references, and to acknowledge the new Flood Insurance Rate Map (FIRM). B. Resolution amending the Comprehensive Plan, South District Map to show the general alignment of a future east-west arterial street and to amend the text of the plan to refer to the alignment. C. Resolution amending the Comprehensive Plan to provide for the location of large apartment in new neighborhoods and to amend the South District Plan land use map to depict multi- family development on the east side of South Gilbert Street east and south of Napoleon Park. D. Public hearing on an ordinance rezoning 17.64 acres from Interim Development Single Family (ID-RS) and Interim Development Multi-Family (ID-RM) to Planned Development Housing Overlay-12 (OPDH-12) to allow 168 dwellings in 18 buildings located on the east side of Gilbert Street south of Napoleon Lane. (REZ01-00024) E. Ordinance rezoning 5.45 acres from Rural Residential (RR-1)and Interim Development Single Family Residential (ID-RS) to Low Density Single Family Residential (RS-5) located at the northwest corner of Rohret Road and Phoenix Drive. (REZ02-00001) (First Consideration) F. Ordinance amending the Neighborhood Commercial, CN-1, zone to broaden the uses allowed and to revise the dimensional requirements and design provisions. (First Consideration) G. Ordinance amending the Zoning Code, Article O, Sign Regulations, to permit portable signs in the Central Business Service, CB-2, Central Business Support, CB-5, and Central Business, CB-10, zones. (First Consideration) Council Work Session April 15, 2002 Page 3 H. Ordinance rezoning 18.2 acres from Low Density Single-Family, (RS-5) to Sensitive Areas Overlay Low Density Single-Family (OSA-5) and a preliminary sensitive areas development plan for Hickory Heights, a 20-lot residential subdivision located west of Scott Boulevard near its intersection with Dodge Street. (REZ01-00028/SUB01-00031) (Second Consideration) PCD Director Franklin indicated the applicant had requested expedited consideration, and if passed Council could proceed to consider item I. I. Resolution approving the preliminary plat of Hickory Heights. See previous discussion. J. Resolution approving the final plat of Lindemann Subdivision Part One, a 15.05 acre, 33-1ot residential subdivision, and Lindemann Subdivision Part Two, a 16.97 acre, 29-1ot residential subdivision located north on Court Street, east of Scott Park Drive. (SUB02- 00002) PCD Director Franklin noted the City Clerk had amended the agenda to provide for two separate resolutions, and if legal papers were not submitted both items would be deferred. K. Resolution approving the preliminary plat of Napoleon Heights, a 146.68 acre, 4-lot subdivision located on the east side of Gilbert Street north of the southern City limits. (SUB01-00024) In response to Council Member Kanner, PCD Director outlined the status of the sand prairie and ornate turtle issues as they relate to the project. AGENDA ITEMS 1. (Item #7 - Public hearing and resolution adopting plans, specifications,.. . First Avenue Improvements) Majority of Council requested a drawing and brief overview of the project at the formal meeting. The City Clerk noted the comment should be corrected to read $588,000 as the estimated cost. 2. (Consent Calendar item #4e(2) - Setting public hearing ... North Marketplace Streetscape Project) City Manager Atkins requested the item be removed for separate consideration as a number of Council Members had expressed concerns on the project. 3. (Item #8 - Public hearing ... FY03 Action Plan ...City Steps) Council Member Wilburn noted a conflict of interest and left the table for discussion. Community Development Coordinator Nasby present for discussion. The Mayor noted a letter from Eider Services he received. 4. (Item #9 - Public headng...ordinance Chutes and Vaults) Council Members Lehman, Champion, and Vanderhoef left the room due to a conflict of interest. City Atty. Dilkes and Asst. City Atty. Dulek outlined the proposed ordinance and answered questions related to the ordinance and procedure. Council Work Session April 15, 2002 Page 4 COUNCIL TIME 1. Council Member Champion noted the request from Atlas Grill to expand the hours of operating a sidewalk caf6 and requested the matter be scheduled for the next work session, Majority of Council agreed. 2. Council Member Pfab requested the name of the daycare center at the Near South Side Transportation Center be renamed early childhood development center or early childhood education project. The City Manager will provide a memo. 3. Council Member Vanderhoef noted that JCCOG was discussing a study of placement of cell towers and questioned a moratorium or an agreement with the County that no more cell towers would be built until the study was completed. The City Manager will follow up and report back. Meeting adjourned 8:45 PM. City of Iowa City - MEMORANDUM DATE: April 22, 2002 TO: Mayor and City Council Atkins, City Manager ~ FROM: Steve Eleanor M. Dilkes, City Atto~.,~ Marian K. Kart, City Clerk ~ RE: Distribution of Correspondence to the City Council In February a procedure was developed to insure an orderly distribution of correspondence addressed to Council (regular mail, emails, and hand delivered items). Effective immediately we would like to revise the procedure to allow you to receive the correspondence at your Council meeting Monday or Tuesday evening if it is an agenda item, but no later than the next information packet or formal agenda if it is not an agenda item. A folder of Council correspondence received, and awaiting distribution will continue to be maintained by the City Clerk. Please remember that the public as well as the media may be aware of Council correspondence prior to Council distribution by viewing the City Clerk folder. 1. All correspondence is officially received by the City Clerk. 2. All written correspondence is file stamped. 3. Emails are printed (showing Clerk name, time, and date/not officially file stamped). Emails are also received simultaneously by the Adm. Asst. to the City Manager and Asst. City Manager and acknowledged by that office. 4. All correspondence received after the agenda was printed and relating to current agenda items will be distributed to Council at the work session or formal meeting, and accepted on the agenda. All other correspondence received after printing of the agenda will be accepted at the next formal meeting, or included in the information packet.* Staff recommends the change to the procedure to focus handouts to only items listed on the agenda, reduce the number of late handouts, and preclude Council discussion of items not listed on the agenda. *Correspondence addressed to Council will be officially received at a formal meeting. Correspondence listing Council as a "cc" will be included in the information packet. Iowa City Police Department P.A.U.L.A. Report -- March 2002 (PAULA = Possession of Alcohol Under the Legal Age) Monthly Totals Year-to-Date Totals PAULA per Visit Business Name visits arrests visits i arrests (year-to-date) Adagio Airliner , 1 1 8 10 1.250 Alley Cat ~ 4 ~ 1 5 2 0.400 American Legion Aoeshe Restaurant J Atlas World Grill 2 4 0.000 Baldy's Wraps Bob's Your Uncle Bo-James 12 19 18 30 1.667 Brewery Brothers Bar & Grill 16 5 30 5 0.167 Brown Bottle Buffalo Wild Wings Grill & Bar 1 I Carlos O'Kelly's College St Billiards Club _ 7 16 0.000 Colonial Bowling Lanes 4 9 0.000 Cottage Bakery & Caf(~ Dave's Fox Head Tavern Deadwood Tavern 1 4 0.000 Devotay Diamond Dave's (Old Capitol) 1 ~ 1 _ Diamond Dave's (Sycamore) Dublin Underground 2 0.000 Duds 'N Suds Eagle's Lodge , Elks Country Club El Ranchero ~ 1 ~ 2 1 2 Et Cetera 10 1 17 3 0.176 Fieldhouse Restaurant & Bar i 13 i 20 24 23 0.958 First Avenue Club I ,I _ 3 0.000 Fitzpatrick's Gabe's Buffet , 1 2 0.000 George's Givanni's Godfather's Pizza Green Room 1 1 Gringos Mexican Bar & Grill Grizzly's South Side 3 0.000 Ground Round Restaurant _ __ Hanrahan's ' Happy Joe's Pizza Highlander Hilltop Tavern 1 · · · India Caf(~ / ~ ~ 3 0.000 Joe's Place 1 Kitty Hawk 2 3 0.000 La Casa Linn Street Caf~ Lou Henri Malone's 11 21 31 43 1.387 Martini's 16 2 32 9 0.281 Masala Memories 1 0.000 Micky's 2 0.000 Mike's Tap Mill Restaurant 1 0.000 Mondo's (Downtown) . Moose Lodge Morgan's Bar & Grill (Sheraton) 22 5 40 7 0.175 Motley Cow Caf~ Mumm's Saloon & Eatery ~ 7 I 18 0.000 Okoboji Grill One-Eyed Jake's , 11 19 . 20 29 1.450 One Twenty Six Outer Limits 0.000 Pagliai's Pizza ' I' - Panchero's (Clinton St) Panchero's (Riverside Dr) Parthenon Pizza Hut I i Plamor Lanes , 1 1 1.000 Press Box 4 7 0.000 Q Bar 18 ~ 12 7 0.583 Quinton's Bar & Deli 1 1 1 R T Grunts ~ 2 2 _ 3 2 0.667 Sam's Pizza Sanctuary Restaurant & Pub Serendipity Laundry Cafb 3 Shakespeare's -9 -- ~.000 Sports Column 21 61 1.743 SushiSummitpoPoRestaurant & Bar I 12 ~ 13~ 37,I 31 0.838 T.G.I. Friday's Tokyo Ichiban / UaionSar 15I24 35 ; 35 1.000 VFW Pos~ | ' Vine Tavern Vito's 21 24 42 35 0.833 Wig & Pen Pizza Pub Yen Ching Restaurant Zio Johno's Spaghetti House Totals: ~ 226 , 201 475 336 0.707 Other PAULA at non-business locations: 17 49 PAULA Totals: 218 385 IOWA CITY POLICE DEPARTMENT ~~ 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 FAX # (319) 356-5449 ~ "An ~lccredited Police Department" Date: May 1,2002 ~ To: Steve Atkins From: RJ Winkelhake I'~tv/ Ref: Latino/a Conference The fourth Statewide Latino/a Conference was held in Iowa City on Saturday the 27th of April. Community Service Officer David Soils was one of the planning members for the conference. David Soils was also a facilitator of a session for youth. Officer Ron Gist and Gallo were part of the session for youth as was Officer Jerry Knock. Another session, which David Soils helped organize, was a session about Police Traffic Stops or Racial Profiling. Lt. Sid Jackson was a member of a panel, which included representatives from the Davenport Police Department and the State Patrol. Senator Bolkum was also part of the panel. What I found to be of interest in both of the sessions were that many of the comments made during the discussion times about what police departments need to do were activities that the Iowa City Police department are actively engaged in or have done. One example is the collection of data and Law Enforcement Accreditation. The members of the Department were excellent representatives of a professional organization and of the City of Iowa City. City of Iowa City IP21 MEMORANDUM TO: Iowa City City Council FROM: Heather L. Shank, Human Rights Coordinator DATE: April 30, 2002 RE: Latino conference On August 27, the Iowa City Human Rights staff and members of the Human Rights Commission participated in the conference entitled, Strengthening and Valuing La#no Communities in Iowa. In the display area of the Iowa Memorial Union, the Human Rights Commission put up a banner advertising the Commission's and the City of Iowa City's sponsorship of the conference. The table under the banner held information on City services as well as anti- discrimination materials provided by the Commission. City Council member Steven Kanner, Human Rights Commission staff and Commission members, attended the Latino Leadership Awards Brunch. The keynote speakers for the event included Governor Vilsak and Anthony Romero, Director of the ACLU. During the brunch, the City of Iowa City and the Iowa City Human Rights Commission were recognized as sponsors of the conference. A panel discussion was held at 12:15 p.m. entitled, Your Civil Rights in Iowa. The workshop was very well attended. I was the moderator of the panel discussion and Laz Pittman, an Iowa City Human Rights Investigator, was a panelist. Other panelists included Fred Laing, Regional Director of the US Office of Civil Rights, Al Falconi, Iowa Civil Rights Commission Training Specialist, Judy Morrell, Executive Director of the Davenport Human Rights Commission and Commissioners Rosa Smith from Cedar Rapids and Oscar Argueta from Mount Pleasant. Especially fascinating was Mr. Argueta's admission that the Mount Pleasant Human Rights Commission had not had a human rights complaint for over three years. A reception at 5:00 p.m. in the University of Iowa Museum of Art featured three children's dance troupes from around Iowa, a Mariachi band and a voice ensemble from Venezuela. At 5:30, Mayor Ernie Lehman presented a proclamation to conference organizer, John-Paul Chaisson. Laz Pittman translated the proclamation into Spanish for the audience members who were not bilingual. The conference was a great success. BUILDING PERMIT INFORMATION April 2002 KEY FOR ABBREVIATIONS Type of Improvement .' ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW- New OTH- Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX- Mixed NON- Non-residential OTH- Other Page: 2 City of Iowa City Date: 5/1/2002 Extraction of Building Permit Data for To: 4/1/2002 From: 4/30/2002 Census Bureau Report Type Type Permit Number Name Address Impr Use Stories Units Valuation BLD02-00057 JOHNSON COUNTY FARM B 2130 MORMON TREK BLV ADD NON 1 0 $301,606 2094sf ADDITON WITH INTERIOR REMODEL BLD02-00173 CHRISTIAN RETIREMENT SI 701 OAKNOLL DR ADD NON 2 8 $300,000 FOUNDATION FOR ADDITION OF LONG TERM CARE FACILITY Total ADD/NON permits: 2 Total Valuation: $601,606 ~ BLD02-00087 GARY NOEL 403 E BENTON ST ADD RDF 2 1 $35,000 ADD DWELLING UNIT TO SINGLE FAMILY TO CREATE DUPLEX Total ADD/RDF permits: I Total Valuation: $35,000 ~ BLD02-00176 BOB & MARIYLN BURICH 3309 CHATHAM ADD RMF 2 1 $8,078 SCREEN PORCH ADDITION TO RMF UNIT Total ADD/RMF permits: I Total Valuation: $8,078 BLD02-00175 BRAD PHILLIPS 347 FERSON AVE ADD RSF 2 1 $168,000 2 STORY ADDITION TO SFD BLD02-00161 BRIAN & DEB SCHUTTE 3378 LOWER WEST BRAN~ ADD RSF 2 1 $68,000 ADDITION AND BASEMENT FINISH FOR SFD BLD02-00208 LISA WILCOX 224 RICHARDS ST ADD RSF 2 1 $38,000 SPA ROOM ADDITION TO SFD BLD02-00179 CHRISTOPHER & SUSAN SO 226 MAGOWAN AVE ADD RSF 1 0 $24,000 SINGLE STORY KITCHEN ADDITION BLD02-00206 JOE RUVA 929 SUNSET ST ADD RSF 2 1 $20,300 3 CAR ATTACHED GARAGE ADDITION TO SFD BLD02-00195 PEVERILL&JANETSQUIRE 321 WINDSORDR ADD RSF 2 1 $13,000 SCREEN PORCH ADDITION TO SFD BLD02-00171 JUDY G1NN 127 RAVEN ST ADD RSF 1 1 $12,000 SCREEN PORCH AND DECK ADDITION TO SFD BLD02-00178 JOHN ABADI 2721 FRIENDSHIP ST ADD RSF 2 5 $12,000 ADDITION TO SFD BLD02-00214 GREG & KATHY ELLYSON 1909 GRANTWOOD ST ADD RSF 3 1 $8,500 3 SEASON PORCH ADDITION TO SFD BLD02-00162 STUART WOOD 702 BAYARD ST ADD RSF 2 0 $6,650 ADDITION TO SFD BLD02-00187 AARON WINGS 917 WYLDE GREEN RD ADD RSF 2 5 $4,500 DECK ADDITION TO SFD BLD02-00210 SANDY SEXTON 1002 SANDUSKY DR ADD RSF 2 1 $3,400 DECK ADDITION TO SFD BLD02-00199 MOLLY RAMER 211 FRIENDSHIP ST ADD RSF 2 1 $2,200 RAMP AND PORCH FLOOR FOR SFD BLD02-00201 GUY & INGRID PRICE 3010 BROOKSIDE DR ADD RSF 2 0 $2,200 GARDEN STORAGE ADDITION TO SFD P e: 3 City of Iowa City Date: 5/1/2002 Extraction of Building Permit Data for To: 4/1/2002 From: 4/30/2002 Census Bureau Report Type Type Perm/t Number Name Address Impr Use Stories Units Valuation I Total ADD/RSF permits: 14 Total Valuation: $382,750 I BLD02-00215 MAXWELL DEVELOPMENT 2959 SIERRACT ALT NON 3 I $130,000 5400 SQ FT TENANT FINISH OF OFFICE BUILDING BLD02-O0202 IOWA CITY COMMUNITY S( 1900 MORNINGSIDE DR ALT NON 1 1 $70,000 INCREASE FIRE SEPARATIONS IN EXISTING HIGH SCHOOL I Total ALT/NON permits: 2 Total Valuation: $200,000 ] BLD02-00188 CHRISTIAN RETIREMENT SI 701 OAKNOLL DR ALT RMF 2 1 $37,000 REMODEL UNITS 113 AND 115 I Total ALT/RMF permits: 1 Total Valuation: $37,000 I BLD02-00159 TOM & ERIN BERG 709 S SUMMIT ST ALT RSF 3 1 $25,000 ATTIC FINISH OF SFD BLD02-00157 BARBARA & SHANER MAGi 2139 ABBEY LN ALT RSF 1 1 $18,000 BASEMENT FINISH OF SFD BLD02-00160 TIFFANY STEVENSON EARI 745 BARRINGTON RD ALT RSF 2 0 $14,500 BASEMENT FINISH OF SFD BLD02-00180 MOLINA CONSTRUCTION 32 DONEGAL PL ALT RSF 2 0 $8,000 BASEMENT FINISH BLD02-0019I JOSH & SARAH BRAVERMA 428 FERSON AVE ALT RSF 2 1 $8,000 BATH REMODEL IN SFD BLD02-00207 SOON JORGENSEN 708 PARK RD ALT RSF 1 0 $4,000 ENCLOSE FRONT PORCH OF SFD BLD02-00112 DAVID L & SUSAN C JOHAN 5 MT VERNON CT ALT RSF 2 0 $2,200 BUILD GABLE ROOF OVER BAY WINDOW AT REAR OF HOUSE BLD02-00203 ERIC JUSTIAN & JULIE SWA 815 RONALDS ST ALT RSF 2 1 $1,000 REMOVE WALLS ENCLOSING PORCH BLD02-00209 LUANN WILLIAMS 1515 CROSBY LN ALT RSF 1 0 $1,000 BEDROOM WINDOW REPLACEMENT BLD02-00189 DEAN CLERMONT 673 SCOTT PARK DR ALT RSF 2 0 $500 DECK STAIRS FOR SFD I Total ALT/RSF permits: 10 Total Valuation: $82,200 ~ BLD02-00117 UNIVERSITY VIEW PARTNE 217 IOWA AVE NEW MIX 4 18 $2,204,943 COMMERCIAL BUILDING WITH PARKING BELOW AND 18 APARTMENTS ABOVE BLD02-00133 MARTY GAFFEY 260 SCOTT CT NEW MIX 2 5 $342,000 2 STORY BUILDING WITH COMMERCIAL 1ST FLOOR AND APARTMENTS 2ND FLOOR BLD02-00132 MARTY GAFFEY 260 SCOTT CT NEW MIX 2 $10,000 FOUNDATION FOR 2 STORY BLDG WITH COMMERCIAL FIRST FLOOR AND APARTMENTS 2ND FLOOR I Total NEW/MIX permits: 3 Total Valuation: $2,556,943 II I P ge: 4 City of Iowa City Date: 5/1/2002 Extraction of Building Permit Data for To: 4/1/2002 From: 4/30/2002 Census Bureau Report Type Type Permit Number Name Address Impr U~ Stories Units Valuation BLD02-00190 CITY OF IOWA CITY 3900 HEBL AVENUE SW NEW NON 1 1 $104,474 LANDFILL EQUIPMENT GARAGE BLD02-00182 IOWA CITY COMMUNITY S( 1900 MORNINGSIDE DR NEW NON 1 0 $40,000 SCOREBOARD FOR ATHLETIC FIELD I Total NEW/NON permits: 2 Total Valuation: $144,474 ~ BLD02-00219 DENNIS DUNWALD 1162 HOTZ AVE NEW RAC 3 1 $12,200 DETACHED GARAGE ADDITION FOR SFD BLD02-00145 RUSS HUGHES 731 2ND AVE NEW RAC 1 0 $10,000 DETACHED GARAGE ADDITION TO SFD BLD02-00166 IAN SCOTT 531 CLARK ST NEW RAC 1 1 $10,000 DETACHED 2 CAR GARAGE FOR SFD Total NEW/RAC permits: 3 Total Valuation: $32,200 BLD02-00143 FRANTZ CONST 1647 BALDWIN LANE NEW RDF 1 2 $219,450 RDF WITH ATTACHED 2 CAR GA1LAGE 1647-51 BALDWIN LANE Total NEW/RDF permits: 1 Total Valuation: $219,450 BLD02-00170 WESTCOTT PARTNERS 1059 W BENTON ST NEW tLMF 1 1 $20,000 FOUNDATION FOR RMF 12 PLEX Total NEW/RMF permits: I Total Valuation $20,000 BLD02-00205 RICH LANGDON 115 ASHFORD PL NEW RSF 1 1 $250,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00163 REMPEL CUSTOM CABINET 1120 GOLDENROD DR NEW RSF 1 1 $200,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00186 JOHN ROFFMAN CONSTRU£ 1266 PRAIRIE GRASS LN NEW RSF 1 1 $196,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00218 ARLINGTON DEVELOPMEN' 4604 DRYDEN CT NEW RSF 2 1 $183,076 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00153 REGENCY BUILDERS 619 HUNTINGTON DR NEW RSF 2 I $174,657 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00155 REGENCY BUILDERS 749 HUNTINGTON DR NEW RSF 2 1 $174,657 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00164 REGENCY BUILDERS 4303 COUNTRY CLUB NEW RSF 2 I $174,657 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00149 FERREL CONSTRUCTION, Ii' 4430 COUNTRY CLUB DR NEW RSF 2 1 $145,681 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00217 ARLINGTON DEVELOPMEN 4567 DRYDEN CT NEW RSF 1 1 $140,511 SFD WITH ATTACHED 3 CAR GAP,2kGE BLD02-00192 STEVE KOHLI 3023 RUSSELL DR NEW RSF 2 1 $126,779 SFD WITH ATTACHED 2 CAR GARAGE e~ge: ~ City of Iowa City Date: 5/1/2002 Extraction of Building Permit Data for To: 4/1/2002 From: 4/30/2002 Census Bureau Report Type Type Permit Number Nme Address lmpr Use Stories Units Valuation BLD02-00204 STEVE KOHLI 3015 RUSSELL DR NEW RSF 2 1 $126,779 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00197 ELMER&MARILYNBRENN 1671 WETHERBYDR NEW RSF 2 1 $121,392 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00097 RON KAHLER 39 HUMMINGBIRD LN NEW RSF 1 1 $109,000 S.F.D. WITH TWO CAR GARAGE BLD02-00169 STEVE KOHLI CONSTRUCT] 1528 LANGENBERG AVE NEW RSF 2 1 $109,000 SFD WITH ATTACHED 2 CAR GARAGE BLD02-00194 NEW DIMENSIONS HOMES 313 PADDOCK CIR NEW RSF 2 1 $7,500 FOUNDATION FOR SFD WITH ATTACHED GARAGE I Total NEW/RSF permits: 15 Total Valuation: $2,239,689 ~ BLD02-00181 CARLOS ONATE & RAUL OF 21 STURGIS CORNER DR REP NON I I $10,000 RESIDE AND REROOF RESTAURANT I Total REP/NON permits: 1 Total Valuation: $10,000 [ BLD02-00174 LEWIS 1NVESTMENTS(DAV] 426 BAYARD ST REP RSF 2 1 $31,200 REPAIRS TO STRUCTURE AS PER ENGINEERING EVALUATION AND LETTER FROM VAN WINKLE JACOBS DATED FEBRUARY 1, 2002 Total REP/RSF permits: 1 Total Valuation: $31,200 ~ GRAND TOTALS: PERMITS: 58 VALUATION: i $6,600,590 I Date: 1-May-02 To: City Manager and City Council From: Dianna Furman Subj: Utility Discount Program Statistics - Fiscal Year' 99 Total, FY' 00, FY 01 and FY 02 Water Sewer Total Refuse Water Accounts Recyling Sewer on Discount Discount Discount Water Tax Sewer Refuse Recycling Total Month s s Program Discount Discount Discount Discount Discount Discounts Totals 1522 795 2317 8,019.87 402.18 8,042.58 9,702.28 3,105.90 29,272.81 Totals 1688 997 2685 10,473.84 527.10 10,052.19 9,969.54 3,388.35 34,411.02 FY01 Iotas 1679 975 2473 11,828.26 592.79 10,815.10 10,408.83 3,554.25 37,199.23 FY 02 Jul 116 84 200 835.52 41.99 760.56 658.05 224.70 2520.82 Aug 127 94 221 896.00 44.90 857.69 701.10 239.40 2739.09 Sept 128 93 221 1023.68 51.25 980.49 808.71 276.15 3140.28 Oct 136 107 243 1043.84 52.35 999.90 827.17 282.45 3205.71 Nov 136 113 249 1106.56 55.47 1060.23 836.38 285.60 3344.24 Dec 142 117 259 1151.36 57.77 1103.34 867.14 296.10 3475.71 Jan 147 122 269 1164.80 58.20 1116.29 879.45 300.30 3519.04 Feb 146 124 270 1216.32 61.09 1165.83 913.26 311.85 3668.35 Mar 148 122 270 1184.96 59.39 1135.68 879.45 300.30 3559.78 Apr 153 118 271 1205.12 60.32 1155.07 925.57 316.05 3662.13 May 0 0.00 Jun 0 0.00 Iota s 1379 1094 2673 10,828.16 542.73 10,335.08 8,296.28 2,832.90 32,835.15 cc: Kevin O'Malley Iori/utility/utdisc01 .xls County's official blocks Council's info requests From Council Member Pfab IP24 news business sports [ enterlcainment ] lifestyle [opinion 1 classi! Thursday, Apr, 25, 2002 Pdnter Discuss Bmai[ Sub~chbe Marketpl ~ friendly ~ ths ,~ ths to The ver~imn article artJ:le~ws-Joumal · Find a job Thursday, April 25, 2002 · Find a car Front page · Find a hom~ Local news ° Find a frien, Chatterbox · Find a deal County's official blocks Council's info requests · Special sec Obituaries · Advedise w Public records Weather By LYDA LONGA (lyda.longa@news-jrnl.com) FHP traffic report West Volusia Staff Writer Flagler FIoridaBeach cam DAYTONA BEACH -- A memo by Volusia's chief financial officer ordering her staff not to Nation release information to the County Council without her "express permission," infuriated Space several council members Wednesday. J NEW ONUN£ "This is so stupid," said Councilman Big John. "Maybe employees POLICIES should walk around with tape recorders attached to their clothing so they can play back every single word they say to us." The three-paragraph missive from Chief Operating Officer Charlene Weaver tells department heads that, "In order to keep Busine the County Manager and Chief Operating Officer informed of all ~!eph~ information shared with the Council, no written documents are to S~rvi~c be provided to a Council member unless I have reviewed it and Everything fror approved it for distribution. In addition, any requests for dial-tone to a r information that you respond to verbally are to be conveyed to me service via a phone call or e-maiL Information requested that is not readily Data Sen Quick search: available and will require substantial staff time to prepare must be Fulfill your discussed with me as to how to proceed." Big John telecommunic~ needs with one lour archives ii ~ In addition, Weaver also frowns on giving council members any extra written information during meetings "without my express permission." your world Message boards "This is like killing an ant with a mallet," said Council Chairwoman Events calendar Community Ann McFall. "Apparently Ms. Weaver has a problem with some Newspapers council members .... I think it's time for a change in policy." in Education Photo galleries The directive actually will create more work for department heads, McFall argued, because it prevents administrative staff from SHOW help answering the "everyday" questions council members sometimes For informatiol Contact Us! pose. box office at Site Index (866) 352-453' Search archives SEATING C Web tools The public also will suffer because council members will not be Flagler Audito~ able to readily answer questions from their constituents, McFall seats 1000 news-journal said. Customer service Ann McFall superior acou.~ Merchandise sighfiines. Racing items That's what happened Wednesday morning when John tried to get information from a Finance Depadment employee concerning an occupational license for a trucking company. The clerk told John she was not allowed to speak to him. "She was terrified," John said after calling the clerk's supervisor. "That's something I should be able to obtain within a few minutes. It's public record." When a News-Journal reporter requested the same documents later in the day, they were http://www.news-journalonline.com/2OO2/apr/25/area2.htm 4/25/02 County's official blocks Council's info requests Page 2 of 2 provided. "1 can't believe a reporter can get the information, and I, a County Council member, can't, from an upper-level employee," John said. The encounter prompted John to send County Manager Cindy Coto an e-mail asking that Weaver retract the April 19 memo, because it was creating an "us versus them atmosphere." McFall said she spoke to Weaver on Wednesday afternoon, but did not get an indication that she would withdraw the memo. Weaver, meanwhile, said the memo was just a reiteration of a "policy that's been in place for several years." She said it has always been preferable for council members to go directly to division heads for questions so that the information is later disseminated to others on the panel Cindy Coto "Sometimes when information is passed down in the organization, inaccurate information can be given out," Weaver said. "In the council's case, I want to make sure that all the council members are informed. Division directors talk to council members all the time. "Perhaps the wording of the memo should have stressed the flexibility that division heads do have to speak to council members," Weaver added. Regardless, council members should be able to garner information any time they need it, said Councilman Frank Bruno. "There's no reason for this," Bruno said. "This restrains us from getting the information we need to do our job. We need to have as much access as we can." O~ Search our archives for related ~ this ~ this to ~he http://www.news-journalonline.com/2002/apr/25/area2.htm 4/25/02 SUBMITTED BY COUNCIL MEMBER ROSS WILBURN IP25 ECICOG BOARD OF DIRECTORS Standing Committees for 2002 EXECUTIVE Ed Brown, Chairperson (Washington County) Lu Barron, Vice Chairperson (Lirm County) David Vermedahl, Secretary/Treasurer (Benton County) Gary Edwards, Personnel Committee Chairperson (Iowa County) Leo Cook, Budget Committee Chairperson (Jones County) .BUDGET Chairperson, Leo Cook, Jones County Supervisor Gharlie Montross, Iowa County Supervisor Robert Stout, Washington County Supervisor Henry Herwig, City Council Member, City of Coralville Tom Tjelmeland, Mayor, City of Ely Vacant, Benton County Representative PERSONNEL Chairperson, Gary Edwards, Iowa County Citizen Larry Wilson, Johnson County Citizen Ed Raber, Washington County Citizen Dennis Hansen, Jones County Citizen Don Magdefrau, Benton County Citizen Jim Houser, Linn County Supervisor EC EAST CENTRAL IOWA COUNCIL O"F GOVERNMENTS YOUR REGIONAL PlaNNING AGENCY MEMORANDUM DATE: April 17, 2002 - TO: ECICOG Board of Directors FROM: Dou'g Ellio ire Director SUB3ECT: Next Meeting - Thursday, April 25, 2002 The ECICOG' Board of Directors will meet on Thursday, April 25, 2002, 1:00 p.m., at the ECICOG offices in Cedar Rapids. An agenda for the lneeting and minutes of the March 28th meeting are enclosed. Other items are highlighted below: Item 2.0 Rohtine Matters:lFi'nancial statements for the month of March are enclosed. Item 3.3 Director's Report: I have received an invitation to attend the Economic DeveloPment -. Administration's (EDA) armual conference in Kansas City in June 10 -11. Given our current efforts to seek designation and our recent request for planning assistance. I think it beneficial that I attend. Conference information and a summary of travel costs is enclosed. Items 3.4, 3.5, 3.6, & 3.7, Community Development. Housing, Circuit Rider, & Solid Waste Reports: Staff reports are enclosed. Item 3.8 Transportation Report: An invitation for bids for vehicle signage will be presented for the board's consideration. Excerpts from the proposal are enclosed in this packet. Item 4.5 Solid Waste TAC Report: Minutes of the TAC's most recent meeting are enclosed. Pl'ease review the remainder of the enclosed materials, and contact us if you have questions before the meeting on the 28m. Enc. · 108 ~hird Street SE, Suite 300 Cedar Rapids, Iowa 52401 31%365-9941 FAX 319-365-9981 www. ia. net/-ecicog '~ I Og% POST CONSUMER CONTENT East Central Iowa Council of Governments Board Meeting Notice TEL 365-9941 FAX 365-9981 pages 1.0 CALL TO ORDER .1 Recognition of Alternates .2 Public Discussion .3 Approval of Agenda 2.0 ROUTINE MATTERS 1-3 P' .1 Approval of Minutes (March 28, 2002) 4-6 .2 Preceding Month's Budget Reports/Balance Sheets 3.0 AGENCY REPORTS .1 Chairperson's Report .2 Board Members' Reports 7-9 .3 Director's Report 10-12 .4 Community Development Report 13-15 .5 Housing Report 16-19 .6 Circuit Rider Report 20 .7 Solid Waste Report 21-25' .8 Transportation Report · Invitation for Bids 4.0 COMMITTEE REPORTS · 1 Executive Committee .2 Personnel Committee .3 Budget Committee .4 Transit Operators Group 26-27 .5 Solid Waste Technical Advisory Committee .6 Ad Hoc Committee Reports 28-30 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM 6.0 OLD BUSINESS : · 1 Approval of Expenditures 7.0 NEW BUSINESS 8.0 NEXT MEETING: May 30, 2002 ECICOG is the Region l O planning agency serving local governments in the counties of Benton, Iowa, Johnson, done& Linn, and IVashington. MINUTES East Central Iowa Council of Governments Board Meeting 1:00 p.m. - March 28, 2002 East Central Iowa Council of Governments 108 Third Street SE, Suite 300 - Cedar Rapids, IA MEMBERS.PRESENT Bob Stout-Washin~oon County Supervisor Lu Barron-Linn County Supervisor Don Magdefrau-Benton County Citizen David Vermedahl-Benton County Supervisor Charlie Montross-Iowa County Supervisor Ross Wilburn-Iowa City City Council Rod Straub-Iowa County Supervisor Ed Raber-Washington County Citizen Henry Herwig-Coralville City Council Gary Edwards-Iowa County Cit~en Ed Brown-Mayor of Washington MEMBERS ABSENT Dennis Hansen-Jones County Citizen Leo Cook-Jones County Supervisor Pat Hamey-Johnson County Supervisor Larry Wilson-Johnson County Citizen Wade Wagner-Cedar Rapids Commissioner Tom Tjelmeland-Mayor of Ely Ann Hearn-Linn County Citizen James Hoaser-Linn County Supervisor Benton County elected official-vacancy Jones County elected official-vacancy · ALTERNATES PRESENT Lumir Dostal-Linn County OTHER'S PRESENT Ron Buch-Benton County Supervisor STAFF PRESENT Doug Elliott-Executive Director Gina Peters-.4dministrative Assistant Chad Sands - Planner Tracey Mulcahey - Grants Administrator Mary Rump-IT/TransportationPlanner Robyn Jacobson- Transit Administrator Marie DeVries-Solid Waste Planning Coordinator Lisa Carlson - Planner Jennifer Ryan-Planner Catherine Hankey-Circuit Rider Lisa Garlich-Planner 1.0 CALL TO ORDER The meeting was called to order by Chainperson, Ed Br0~vn at 1:10 p.m. .1 Recognition of Alternates Lumir Dostal-Liun County .2 Public Discussion - None 1 .3 Approval of Agenda M/S/C (Raber/Herwig) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Miuutes (February 28, 2002) M/S/C (Raber/Dustal) to approve the minutes as written. All ayes. .2 Preceding Month's Budget Reports/Balance Sheets Elliott gave an overview of the February financial statements. OYilburn joined the meeting at this time.) M/S/C 0Vlagdefrau/Stout) to receive and file the February financial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Chairperson's Report - None .2 Board Members' Reports Board members agreed to have board meetings in different parts of the ECICOG region at least twice a year. Elliott is to check with the Workfome Development CEO's meeting schedule so that the meetings can be coordinated. .3p' Director's Report Elliott said the GRO home sale is tomorrow and the proceeds will be used toward rehabilitation of another GRO home .4 Joint-Purchasing Report Elliott told the board that Jim Nehring's last day is tomorrow. .5 Community Development Report Sands stated he is working with Lima County to prepare fi.inge-area agreements with cities in L/am County. The City of Bertram is currently working on a fi'inge~area agreement. Sands noted it would be a couple of years to complete all of the agreements. Sands told the board an EDA application will be submitted for a one-time planning grant to assist ECICOG in , furthering the goals and objectives established in the CEDS Plan. Elliott gave an overview of the CEDS plan for the benefit of new board members. Straub asked Sands to give an overview of the comprehensive plan for the City of Walfurd. Public Hearing: FY03 Consolidated Transit Application Chai,'person Brown opened the Public Hearing for the FY03 Consolidated Transit Application at 1:30 p.m. Jacobson read fi.om the published notice that listed the capital replacement equipment included in the application. No written comments were received. M/S/C (Raber, qVlontross) to close the public hearing at 1:36 p.m. All ayes. .6 Housing Report Elliott thanked DeVries and ulcahey for their work with the GRO Program and the GRO House. M Mulcahey told the board the housing fund awards will be announced on Wednesday. .7 Solid Waste Report Ryan stated the Business Recycling Challenge will be held next Wednesday and handed out postcards with more details. There will be eighteen participants at the event. Ryan also handed out Iowa City Landfill Open House flyers. The landfill will be hosting an open house on April 20. DeVries announced the tire amnesty day dates in each of the counties in the region. She stated this is the last year for the tire amnesty. She passed around pictures of the tire ~i~play in the Safety in Motion Wailer. She also passed around newspaper articles showing garbage sorting in conjunction with the recycling evaluation project. Wilbum asked about the ink jet cartridge recycling bag that was included in the board packet mailing. DeVries stated that it is a project of the Iowa Recycling Association and for each cartridge that is returned in the mailer, the IRA receives one dollar. Elliott asked Hankey to give a Circuit Rider report. An agenda item will be added next month for the Circuit Rider. Hankey gave an overview of the Cimuit Rider position. She told the board there are 30 communities in total she will be working with and that she has had contact with 10 communities to date. Edwards asked Hankey to include all the communities in the board report. .8 Transportation Report M/S/C (Edwards/Herwig) to authorize the chair to sign the authorizing resolution for the FY03 Consolidated Transit Application. All ayes. Jacobson told the board that on March 12-13, Peter Hallock from the IDOT was at the ECICOG office for a compliance monitoring. She noted drug and alcohol testing will be one non-compliance item and a full report will be available by the April meeting. Rump gave an overview of the drug and alcohol testing policies. Jacobson gave a power point presentation on the state vehicle signage policy. It will cost approximately $500 per vehicle for the new signage. An RFP for signage will be drafted and brought back to the board for discussion in April. Discussion followed on the signage. The four points to be addressed in the RFP include resigning vehicles as presented (less the ECICOG logo on the door) that have at least 50% of their useful life remaining, re-printing new decals to be affixed to the remaining vehicles, to make sure that body repairs are made to the vehicles in regards to new signage placement, and to use regional transit account funds to cover the costs. M/S/~. (Montross/Straub) to recommend an RFP be drafted including the four points addressed above. All ayes. 4.0 COMMITTEE REPORTS .1 Executive Committee - None .2 Personnel Committee - None .3 Budget Committee - None .4 Transit Operator's Group - None .5 Solid Waste Technical Advisory Committee - None .6 Ad }loc Committee Reports - None 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM M/S/C (Raber/Barron) to approve the Iowa Intergovernmental Reviews with a favorable review. All ayes. 6.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Stout/IVlontross) to approve payment of expenditures. All ayes. 7.0 NEW BUSINESS 8.0 NEXT MEETING: April 25, 2~002 David Vermedahl, Secretary/Treasurer _April 25, 2002 Date 3 May 7, 2002 Lynn M. Walding Administrator Alcoholic Beverages Division 1918 S.E. Hulsizer Road Ankeny, IA 50021 Re: Etc. Bar - April 18 Fire Incident - Licensee Violations, Administrative Hearing & Sanctions Dear Mr. Walding: At last night's work session, the City Council directed staff to forward the above-referenced mailer to the Alcoholic Beverages Division for review and action pursuant to Iowa Code Chapter 123. Following an investigation by the Iowa City Police Department and Iowa City Fire Department, and after consulting with Johnson County Attorney J. Patrick White, a serious misdemeanor charge of Reckless Use of Fire, in violation of Iowa Code §712.5, was filed against Troy David Kline, who identified himself as the general manager of the establishment and the person who poured the alcohol on the bar and lit it; a City simple misdemeanor charge of Using an Open Flame Device in a Drinking Establishment, in violation of City Code §7-1-1 (UFC §2501.17) was filed by the Iowa City Fire Marshall against the establishment. Copies of the complaints and the relevant City Code section are enclosed. Given the seriousness of the matter, and the number of patrons seriously injured as a result of the establishment's actions, the City Council felt that bypassing the "local authority" provisions of §123.39 would help expedite the matter and result in a more timely resolution of the incident. Accordingly, the Council requests that the Alcoholic Beverages Division proceed as expeditiously as possible in pursuing administrative sanctions. 1 have enclosed relevant Iowa City Police and Fire investigator reports of the incident. I am also providing a copy of this letter and the investigation reports to Assistant Attorney General John Lundquist for his review and appropriate response. As always, we appreciate your office's efforts in pursuing appropriate action relating to licensee violations. If you have any questions, do not hesitate to call me or Andy Matthews of my office S~ly, Eleanor M. Dilkes City Attorney Enclosures cc: John Lundquist, Assistant Attorney General (w encl.) Debbie Harlan, Administrative Assistant- Alcoholic Beverages Division (w encl.) J. Patrick White, Johnson County Attorney (w encl.) Steve Atkins, City Manager Marian Kan', City Clerk R.J. Winkelhake, Police Chief Roger Jensen, Fire Marshall Andy Matthews, Assistant City Attorney 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240- 1826 * (319) 356 5000 - FAX (3191 356 5009