HomeMy WebLinkAbout1990-05-01 Resolution
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RESOLUTION NO. 90-6S
RESOLUTION ACCEPTING THE WORK FOR THE IOWA CITY CAN MFG.
COMPANY MIL SPUR RAP.RR.89(5)-9T.52 PROJECT.
WHEREAS, tho Englnoorlng DMslon has rocommondod thatlho work lor tho Iowa City Can
Mfg. Company Rail Spur RAP.RR'89(5)-9T.52 Projoct 8S Includod In a contract botwoon tho
City 01 Iowa Clly and Potorson Conltactors, Inc. 01 Rolnbock, Iowa bo accoptod.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA. thai .ald wolk bo accoplod by tho City 01 Iowa City.
II was movod by t,Anon and socondod by Courtney
adoplod, and upon roll call thoro woro:
tho RosolutlOll bo
AYES:
NAYS:
ABSENT:
..L-
x
..L-
x
-1-
..L-
x Ambrlsco
Courtnoy
HorowllZ
Kubby
Lalson
McDonald
Novick
-
Passod and approvod Ihls lRt day or
,1090,
tiny
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Approvod by
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ATTEST: ~ ,,,, " " of 'I;., ,,)
C CLERK
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C AlIornoy's Olnco
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ENGINEER'S REPORT
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CITY OF IOWA CITY
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April 26, 1990
Honorablo Mayor and City Council
Iowa City, Iowa
Doar lIonorablo Mayor and Councilporsonsl
I horoby cortify that construction for tho Iowa Can Manufacturin;
Company Projoct has boon complotod and approvod for oporation by
tho Iowa Intorstato Railroad and Iowa Dopartmont of
Transportation.
I rocommond that tho projoct bo accoptod by tho City of Iowa
City.
Rospoctfully submittod,
/lu-tfb'lR)ll
Richard A. Fosso, P.E.
City En;inoor
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Rr:SOLlIT (Oil Al~Cr:I'T 1tIl1 TilE WU/lJ( IlOlIllAN I TAllY liliWKII, lITOIll111klllill,
ANlll'AVINll IHl'llOVIiHKllm nm OAKIIIUlOKK I'I,^GK
wnr:REAS, tho r:nllln(t('I'lnB tJlvlnlon hlln l~(ll'tlrlod thht. tho rollowlne
Improvomento hoy/! boon complotocl In hccordllnCfJ wllh tho plnnn and IIpocltlcilt.lonn
of tho CIty or Jown City:
I'nvlnll Improvement.n ror Onkhroeko l'lnc(, nn nllnnLrllot,oel by Hllt,ru I'lIvorn,
Inn, or lawn GILy, lown,
litoI'm lIewor onel linnll,nry nowor 111lprovomonl,n for Onkhrooko 1'11100 on
conntrlloL(l(1 by Jorrroy Hnxwoll Conntruotlon (:0, or low/. elLy, lowo,
AllP WIIERI':A5, mnlntonllllCo hondll hllvo boon rllodln tho City Clork'e otrlcl),
IlOW. Tnr:rmFOIlII, Ilr: IT REllOLVliD by th/1 CI t.y C(JIlIIC II of 1011/\ City, 1011/\,
thnt Dbld Improvumtlnto be .1ccoptod by tho Clly or low/, Cll.y, (nllll, 1111 pl'ovldod
by 11111,
DF: IT F'URTIIEIl RESOl,VF:D thllt tho HIIYOI' In l\lIthorl&od to execllto onel t.Iw
CIty Clerk to nttent ony nocennory roler,non for t.ho nccoptod pllbl10
Improvoment(o) I 118 certified hy the City F:nltlnoor IInd 06 prnvldod by lOll,
[I. WOII movod by __l~/Ir!l.l!.n________ lllld !lecolldod by ___c:..o..!ln~_____
that tho 1'0001utlon ns rond be, ndoptod, Imd upon ro 11 enll thol'o lIoro:
AYK5l HAY5l ~BSENT:
___ _____ -L AHllIll SCO
__X_ _____ ___ NOVICK
__L ___ ___ COURTNEY
_X_ ___ __ 1I0ROWITZ
_L_ _.___ __ KUDDY
_X_ __ _____ LARSON
_X__ ___ ____ HoDONALP
Pa8t1od IInd npprovod t.hls 1UL dny of -H4Y
, 11100,
----~a~fR.
~IAYOIl
Ck' .APf'[~F;D All TO JlOIlM
'A\.,{'" ,lti'lr'~"" ~",;tr:.v
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CITY ATTORNEY'S OFFICE
L(...26 -fill
ATTEnT: j4..t.l~12~f._~I~____
C [TY CI,IiRI(
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CITY OF IOWA CITY
April 2[., I non
1I0nOI'ablo Hllyor aud Clt.y COllncl1
lowlI City, lowII
DOllr lIonorllblo Mllyor null COllncllplll'oono:
I horoby cortify thll!. tho OOflntrllot.lol' of tho Improvomllntn llntol!
billow hll8 boon compJol.oJ in Gubntantlcd acooI'dflr'co with tho pilinG
and 8pocificat.ions ot tho Enlllno(lrJng llivlD10rl of tho City ot IOWG
Clt.y. Tho roqulrod amlnt.onnnoo hondo 111'0 on f110 In Lho ClLy
Clork' 0 ottJoo.
I'ovln/l Improvo/llont.n tor Onkbrooko 1'1000, on onnot.ruot.od
by Hotro I'avoro, Ino. ot lown CILy, 101/0.
IItom oowor IInd Dunitory Dowor ImprovCl810ntD tor Ollkbrooko
1'1000, 00 conntruot.od by JottrllY Hnxwol) ConoLruot.lon Co., ot
lown City, 101/0.
I horoby rocommond that I,ho IIbovo-rotol'oncod impI'ovomont.n bo
acooptod by tho City of Iowa City.
Rospoctfully Bubmlt.tod,
1l.uytP'ii))J.
Riohnrd A, F088o, P,~.
City EngJnoflr
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RESOLUTION NO. 90-h7
RESOLUTION SElTING PUBUC HEARING ON AMENDING THE FY90
OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CIlY, IOWA, thaI a public hoarlng will bo
hold In Iho CMc Contor at 7:30 p,m., May 29, 1990, to pormlt any cltlzon to bo hoard for or
against tho proposod amondmontto Iho FY90 Oporatlng Budgat.
Tho CIIy Clork Is horoby dlroctod 10 glvo notlco of public hoarlng and tlmo and placo thoroof
by pubtlcatlon In tho Iowa elly Pross.Cltlzon, a nowspapor of gonoral circulation In Iowa CIIy,
nolloss than four (4) days and not moro lhan \wonly (20) days boloro tho tlmo sot for such
hoarlng,
II was movod by I.nrRon and socondod by Courtnoy Iho Rosolutlon bo
adoptod, and upon roll call thoro woro:
AYES:
NAYS:
ABSENT:
x
~
,.-
..L-
X
,.-
X Ambrlsco
Courtnoy
Horowitz
Kubby
Larson
MeDonald
Novick
Passod and approvod this I R t day 01
,1990,
Hny
ATTEST:..221,t l<.; " ' ~) .Id, J
CITY CLERK
A OR
Approv~ by
,-/. 'J . W
C"0',..u #v';Io1',.. X6'_,t,
..... /)Clty Allornoy'a Offico
5-1-11
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RESOLUTION NO,
RESOLUTION SETTINO PUBUC HEARING ON AMENDING THE FV90
OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, thai a public hoarlng will bo
hold In tho CMo Contor al 7::10 p,m" May IIi, 1990, 10 pormlt any cltlzon to bo hoard lor or
agalnst tho proposod amondmontlo tho FYOO Oporatlng Budgot.
Tho City Clork Is hO/Oby dlroclod to Olvo nollco 01 publlo hoarlng and limo and plaeo Ihorool
by publlcallon In tho Iowa Clly Pross.CltlzoQ, a nowspapor 01 gonoral elrculollon In Iowa City,
not loss than lour (4) daY' and not moro than lWonty (20) days boforo tho limo sol lor such
hoorlng,
1\ was movod by and socondod by
adoplod, and upon roll eall thoro woro:
Iho Rosolullon bo
AYES:
NAYS:
ABSENT:
-
'Ambrlseo
Courtnoy
Horowitz
Kubby
Larson
MeDonold
\ Novick
-
AnEST:
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day. \\
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MAYOR ~~ 1/_
C~~~~
City Allornoy's Offico
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Passod and approvod this
,1990,
CITY CLERK
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7~7
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RESOLlIT10N NO. 90-"R
RESOLUTION SETTING PUBUC HEARING ON AMENDING THE FYGO
CAPITAL PROJECTS BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IfNlA, !hat a publlo hoft/lng wUl bo
hold In tho CMo Contor al 7:30 p.m., May 29, 1990, 10 pormlt any clllzon to bo hoard lor or
against tho p/oposod FY90 Capllal p/ojoCl. Budgot
Tho City Clork Is horoby dlroClod 10 glvo notlco 01 publlo hoft/lng and tlmo and placo th%ol
by publication In tho Iowa CIl}' P/oss.CIIIW!, a nowspapor 01 gonoral cl/culaUon In Iowa City,
notion than lour (4) day. and nol moro than twonty (20) days boloro tho limo lotIo/ IUch
hoa/lng.
II was movod by I.ArNon and locondod by COllrlnuy
adoptod, and upon roll call1horo woro:
tho Rosolullon bo
AYES:
ABSENT:
NAYS:
....L
....L
.....L
x
-L
-L
x Ambrl.co
Courlnoy
HorowllZ
Kubby
Lar.on
McDonald
Novick
Pas sod and approvod Ihls I. t
_,1990,
day 01
HIlY
ATTEST: 'J IIt\ 1/,111 j -J! '~,,)
ciTY CLERK
Approvod by
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CI Y Allornoy'a Olnco
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738
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RESOLUTION NO,
RESOLUTION SEmNG PUBUC HEARING ON AMENDING THE FY90
CAPITAL PROJECTS BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY. IOWA, Ihot e publlo hoorlng will bo
hold In tho CMc Co~or 01 7:30 p,m.. May 15, 1090, to pormlt any cltlzon to bo hoard lor or
agalnsltho proposod FY90 Capital Proloctl Budgol.
I
Tho City Clork Is horoby dlroctod to glvo notlco o!publlc hoa/lng and tlmo and ploco Ihorool
by publication In Iho Iowa City Pross.Cltlzon, a ~owspopor of gonoral circulation In Iowa City,
not loss than lour (4) days end not moro Ihan/lwonty (20) days boloro Iho tlmo sol lor such
hoarlng,
Iho Rosolutlon bo
It was movod by and. .ocondod by
adoptod, and upon roll call1horo woro:
I
AYES: NAYS: I ABSENT:
\ Ambrlsco
,
, Courlnoy
- ,
, Horowitz
-
I Kubby
-
- Larson
- McDonald
- - ovlck
Passod and approvod Ihls day of ,1090,
MAYOR
AliEST:
Approv by
\.-'4j~. ~.,~.j/Lty
C Y Attornoy'a Olnco
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CITY CLERK
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Johnson County Council of Governments
.1~1! WII\rI(U\; ...',1;( i~, I '.',1,'. ,.:,
Juno 10, 1001
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IIlllln Il KIn, Olr Clef'
Icwl !Go1
Bill McCarty, ExoMvo DlroclOI
Youth Homos, Ine.
Box 324
Iowa Clly, IA 52244
Door Bill:
I om writing 10 confirm our roconl convorsollon rogordlng Youth Homos' oxpondiluros for Iho
Emorgoncy Shollor Grants Progrom contracl OO.ES.OI7, Fino! oxpondlluro t!guros will dovtolo
somowhollrom tho controclomounls, bullho dilforoncos oro nollorgo onough 10 nocossltolo a
contract omondmonl,
EXPENDITURE
CONTRACT ACTUAL
AMOUNT EXPENDITURE DIFFERENCE
$ 400,00 $ 695.00 +$295,00
111.300,00 J17,005,Oq ;.$295.&~
$17,700,00 $17,700.00 $ 0,00
Ronovallon Acllvlllos
UUllllos and Insurllnco
TOTAL
As you con 800 flom tho 10010 abovo, Iho dllforoncos aro Olf'60tung, ond Iho total grant amounl,
$17,700,00, romalns unchnngod,
I hovo onclosod two coplos 01 this lollor, It you aro In ogroomonl with this plan tor grant
oxpondllur08, ploa80 sign bolh coplos of tho lollor, Koop ono lor your lIIos and rolurn ono to mo,
Thonk you for your cooporation,
Slncoroly,
!1f,''-1IIJ-;( i.l,.(~
Margarot Fr. ponnoy U '
Human Services Coordinator
mctln,h,
76!
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jjjjj Johnson County Council of Governments
~ 410 E 'AtNV'c;;tCf1 51 b,lo City tv,o 52}1e,
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January II, 1991
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Gwonno Hayos, Chalrporson
Board 01 Dlroctors
Domoslle Vlolonco Intorvontlon Program
P.Q, Box 733
Iowa City, IA 52244
Ro: Emorgoncy Sholtor Grants Program Contract No, 90.ES.017
Door Ms, Hayos:
This loltor Is your nollfleallon that thoro Is a typographical orror In tho curront Emo/goncy Sholtor
Grants Program Agroomont bolwoon tho City 01 Iowa City and tho Domoslle Vlolenco Intorventlon
P/ogram. Pleaso allach this lollor 10 your agroomont.
Tho last sontonco on pogo 4 should road
This Agroomont ShBII commonco upon exocutlon by tho partlos and shalllormlnalo
on Juno 30, 1991, oxcopt qs provldod horoln.
Slnco both tho City 01 Iowa City and your agoncy havo oporatod on tho basis thai tho tormlnatlon
dalo Is Juno 30, 1991, this corroctlon will causo no allorallon In our plans or BcUvlUos.
Thank you for your cooporallon throughoulthls grant procoss and lor your agoncy's Important
sorvlcos to our community.
Slncoroly,
"'~-Z- ~
Human Sorvlcos Coordinator
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~~ Johnson County Council of Governments
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Juno 10, 1991
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Pat Moyor, Exocutlvo Dlroclor
Domostlc Vlolonco Intorvontlon Program
Box 733
Iowa City, IA 52244
Doar Pat:
I am writing to confirm our rocant convorsatlon rogardlng tho Domostlc Vlolonco Intorvontlon
Program's oxpondlturos for Iho Emorgoncy Sholtor Granls Progrnm contrnct gO.ES.017, Final
oxpendlturo Ilguros will dovlato somowhatlrom tho contract amounts, but tho difforences are not
largo enough to necessitate B contract amendment,
EXPENDITURE
CONTRACT
AMOUNT
$ 1,580,00
$13,550,00
$15,130,00
ACTUAL
EXPENDITURE
$ 1,728,65
JI3.401.35
$15,130,00
DIFFERENCE
+$148,65
11!W
$ 0,00
II
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:1
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Renovallon Activities
UtllIUes and Insuranco
TOTAL
As you can soo frem tho table abovo, the differencoB are eff.setUng, and tho total grant amount,
$15,130,00, remains unchanged,
I have enclosed two copies 01 this letter, II you aro In agreement with Ihls plan for grant
expondltures, ploase sign bolh coplos of tho letlor, Koop one lor your filos and return one to mo,
Thank yeu lor your cooporatlon,
Slnceroly,
/YLkV1(ul~ !2V1~
Margaret fj) Pennoy U .
Human Sorvlcos Coordinator
moyor.hr
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~ Johnson County Council of Governments
~ 410EV.tJ:Jrq.a1~ b,\O(lfY.l),\()'i2i110
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January 11, 1991
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Gwonne Hayos, Chalrporson
Board 01 Dlroctors
Domostlc Viol on co Intorvontlon Program
P.O. Box 733
Iowa City, IA 52244
Ro: Emorgoncy Shellor Grants Program Conltact No, 90.ES.017
Doar Ms, Hayos:
This lotlor Is your notification thatthero Is a typographical orror In the current Emergoncy Shollor
Grants Program Agreement betwoon the Clly 01 Iowa City and tho Domestic Vlolenco Intorvontlon
P/ogram, Ploase attach this lettor to your agreement,
Mlfyn Il K.ur. Crt, Clttl
101.0 filiI
The lasl sentonce on page 4 should road
This Agroemont shall commenco upon oxecutlon by tho partlos and shalltormlnate
on Juno 30, 1991, excopt as provldod horoln,
Slnco both tho City 01 Iowa City and your agoncy havo oporatod on tho basis thai tho tormlnatlon
date Is June 30, 1991, this corroctlon will cause no alloratlon In our plans or acUvltlos.
Thank you lor your cooporatlon throughout this grant process and for your agoncy's Important
sorvlcos 10 our community,.
Slncoroly,
~Z-~
Human Sorvlcos Coordinator
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1(08
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RESOLUTION NO, 90-t,9
RESOLUTlON APPROVING AN AGREEMENT WITH THE DOMESTIC VIOLENCE
INTERVENTION PROGRAM FOR IOWA EMERGENCY SHELTER GRANTS
PROGRAM FUNDING.
WHEREAS, tho Slato 01 Iowa has croalod tho Iowa Emorgoncy Sholtor Granls Program which
utillzos U.S. Oop81lmont 01 Housing and Urban Dovolopmonl lundlng lor tho purposo 01
provtdlng sholtor sorvlcos for homoloss pooplo In Iowa; and
WHEREAS, tho City 01 Iowa City dooms It In tho public Intorost to support sorvlcos for
homoloss pooplo In Iowa City; ond
WHEREAS, tho Domostlc Vlolonco Intorvontlon Program Is an agoncy which provldos
omorgoncy sholtor and rolatod asslslanco to thoso who aro homoloss bocauso of domostlc
vlolonco; and
WHEREAS, tho Iowa Stato Dopartmont 01 Eeonomlc Dovolopmont has agrood to mako Iowa
Emorgoncy Sholtor Grants Program funding avallablo to tho City of Iowa City for tho support
ollho Domostlc Vlolonco Sholtor, tho Emorgoncy Housing Sholtor, and tho Youlh Emorgoncy
Sholto/s I and tI,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
1. Thai tho Agroomont for Iowa Emorgoncy Sholtor Grants Program funding 01 Iho
Domostlc Vlolonco Intorvontlon Program allachod horoto, and made a part horoof, Is
horoby opprovod as to form and conlonl;
2, Thatlho Mayor Is horoby authorlzod to oxoculo and Iho City Clork to allostlho said
Agroomont for Iowa Emorgoncy Shollor Grants Program funding or tho Domostlc
Vlolonco Intorvontlon Program,
It was movod by Kllhhv and soeondod by lIorowltz
adoplod, and upon roll call1horo woro:
Iho Rosolutlon bo
AYES:
NAYS:
ABSENT:
....!-
x
..JL.
....!-
x
X-
x Ambrlsco
Courlnoy
Horowitz
Kubby
Laroon
McDonald
Novick
'f
i,
II
1(08
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RosoluUon No. 90-69
Pogo 2
Passod and approvod Ihls hI day 01
HAY
,1900,
ATTEsr:jA1 \. .. ., ~) -J.~, , )
CITY CLERK
C Altornoy'. OIf1co
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1108
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EMERGENCY SHELTER GRANTS PROGRAM AGREEMENT
This Emorgoncy Sholtor Granls Program Agroomont was modo and onlorod Into on tho
\ day ol~, 1990, by and bOlwoon Iho City 01 Iowa City,
Iowa, a municipal corporation (horolnaltor roforrod to as Grantoo), and tho Domostlc V1olonco
Intorvontlon Program (horolnaltor roforrod 10 as Provldor) for tho provision 01 rolatod sorvlcos
and asslstanco to Grantoo's Conlract No, 9Q.ES.OI7 with tho Stato 01 Iowa Dopartmont 01
Economic Dovolopmont.
1. Tho Grantoo shall mako avallablo to Provldor Iho sum of $15,130 In accordanco with
tho torms and conditions oflhls contract, Iho granl contract agroomont bOlwoon Iho
Stato 01 Iowa and tho Grantoo, No. 9Q.ES.OI7, attachod horolo as exhibit I, and In
accordanco with any subsoquonl provisions, roqulromonts and assurancos promulgatod
by tho Stato of Iowa Ihat apply to said grant. Any subsoquonl roqulromonls shall bo
spocincally Incorporalod horoln, Falluro 10 adhoro tCltho abovo.montlonod roqulromont.,
provisions, and assurancos shall causo this Agroomont 10 bo lormlnatod at tho
dlscrotlon ollho Grantoo or Stato, It Is agrood bOlwoon tho partlos Ihat Ihls wrltton
Agroomont, with attachmonls, as wrltton, Is tho full and comploto agroomont bOlwoon
tho partlos,
2, Tho Grantoo shall bo obllgatod to provldo said grant funds 10 P/ovldor only on tho
condition that said lunds shall bo avallablo from Iho Slato of Iowa. Falluro ollho
Grantoo to rocolvo grant funds from Iho Stalo shall causo Ihls Agroomont to bo
tormlnatod.
3, Tho Provldor, Its olncors, agonts, omployoos and assigns agroo to hold tho Grantoo
and tho Stato 01 Iowa harmloss from any and all liability, claims, damagos and lIt1gallon
arising from or Ineurrod by roason ollhls Agroomont.
4, This Agroomont shall bo binding upon Iho Grantoo and Provldor, and nolthor shall
assign or Iranslor Its rights and rosponslblllllos without prior wrlllon consonl of Iho othor.
Howovor,ln no ovont shall Grantoo transfor any final fiscal rosponslbllltlos, Including bul
notllmltod to, authority to roquost lunds, authorlzatton of activity status roports or final
audit.
6, This Agroomont shall bo govornod by tho laws 01 tho Stato of Iowa, In Iho ovont any
provision of this Agroomonl shall bo hold Invalid or unonforcoablo by any eourl 01
compotont jurisdiction, such Invalid portion shall bo sovorablo and shall not Invalldato
or rondor unonforcoablo any othor provision horoof.
6. Tho torms and conditions 01 Ihls Agroomonl may only bo amondod or supplomontod
by wrltton agroomont of both parllos and, whon nocossary, with Slato concurroneo.
Amondmonts roqulrlng stato coneurronco Includo any dovlatlon from Iho 10wa.Grantoo
Program Schodulo and Budgot.
7, Tho Provldor shall bo rosponslblo for and adhoro to Iho requlromonts listed bolow, Non.
compllanco may bo grounds for Grantoo cancelling, termlnallng, or suspending Ihls
contract.
110'0
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A. Tho roqulromonts 01 Tltlo VIII 01 tho Civil Rlghls Act 011968,42 U.S.C, 3601.19
and Implomontlng rogulatlons; Exocutlvo Ordor 11063 and Implomontlng
rogulatlons at 24 CFR Pari 107; and Tltlo VI of tho Civil Rights Act of 1964 (42
U.S.C, 2002d.l) and Implomontlng rogulatlons Issuod at 24 CFR Pari I.
B, Tho prohibitions against discrimination on Iho basis of ago undor tho Ago
Discrimination Act 01 1975 (42 U.S,C, 6101'()7) and Iho prohibitions against
discrimination agalnsl handlcappod Individuals undor Soctlon 504 01 tho
Rohabllltatlon Act of 1973 (29 U.S.C. 794).
C, Tho roqulromonts of Exocutlvo Ordor 11246 and tho rogutotlons Issuod undor tho
Ordor at 41 CFR Chaptor 60,
D. Tho roqulromonts 01 Soctlon 3 of tho Housing and Urban Dovolopmont Act of
1968,12 U,S.C, 1701u.
E. Tho roqulromonts of Exocutlvo Ordors 11625, 12432, and 12138. Conslstonl with
rosponslbllltlos undor thoso Ordors, Iho Provldor must mako ollorls 10 oncourago
tho usa 01 minority and womon's buslnoss ontorprlsos In connoctlon with
actlvlllos lundod undor this pari.
F. Tho roqulromonls of Iho Antl.Drug Abuso Acl 011900 (P.L 1 ()()'690), Provldor
will admlnlstor, In good faith, potlclos doslgnod to ensure that tho asslstod
homoloss laclllty Is froo from 1II0gal use, possosslon, or distribution 01 drugs or
alcohol by Its bononclarlos,
0, During tho torm of this Agroomont, and for throo yoars thoroallor, P/ovldor shall provldo
asslstanco to Individuals who aro victims of domostic vlolonco, such asslstanco to
Includo, bul not bo IImltod 10, tomporary shollor and food, counsotlng and omotional
supporl, and advocacy In roforral to community rosourcos, Provldor agroos to provldo
said sorvlcos at tho curront Domostio Vlolonco Sholtor facility (horoallor 'Prolocl1,
Dotalls 01 tho sorvicos 10 bo provldod aro outllnod In tho Domostlc Vlolonco Intorvontlon
Program Information and Goals and Obloctlvos Statomont lor FY91,
g. As lis solo obligation undor Ihls Agroomont, Iho Grantoo shall pay to Provldor tho sum
01 $15,130 to bo usod by Provldor to supporlits shollor sorvlcos, $1,500 of Iho lotal
sum will bo usod to purchaso and Install safoty lights and to updato and maintain Iho
socurlty syslom. $10,050 Is to bo usod to moot Iho shoitor's utility oxponsos for gas
and oloctrlcity, wator, sowago, trash romoval, and tolophono. Tho romalnlng $3,600 will
bo usod for tho shollor's liability and roal ostato Insuranco.
10. Tho City shall provldo tochnlcal asslstanco rogardlng bidding proeoduros and awarding
of contracta, but tho Provldor sholl bo rosponslblo for 011 bidding procoduros and
awarding of eontracts. All procoduros shatl bo carrlod out In accordanco with HUD
standards, and shall bo monitorod by Iho City.
11, Tho Proloclshall bo complotod In compllanco with all appllcablo stato and local building
codos; and upon complotlon, shall bo oporatod In compllanco wllh all appllcablo stato
and local codos and ordlnancos.
l(O~
:'18 ", Ci
3
12. Tho Projocl shall not bo consldorod comploto until altor rocolpt 01 satlslaclory lion
walvors covorlng all work and matorlals Installod, altor tho CIIy has Inspoctod and
approvod complotod work, and allor Iho Provldor cortlfios Ihat all work has boon
complotod to Its satlslacllon.
13. Tho roqulromonts 01 appllcablo soctlons 01: 24 CFR 65 'Unlform Admlnlslratlvo
Roqulromonts lor Grants and Cooporallvo Agroomcnts 10 Stato and Local Govornmonls,'
OMB Circular A-I22 'Cost Prlnclplos for Non.Profit Organizations,' and OMB Circulars
A-IIO and A.126 shall app~ 10 Iho use of lunds dlsbursod undor this Agroomont.
Coplos 01 said Circulars aro provldod snd by oxocutlon 01 this Agroomont, Iho Provldor
acknowfodgos tholr rocolpt.
t4, On or boloro tho filth day 01 oach month during tho torm 01 this Agroomont, Provldor
wfll provldo to Grantoo a month~ stalus ollunds roport doscrlblng tho usos of lunds
rocolvod horolnundor, togothor wfth a porformanco roport doscrlblng progross In
roaching porformanco largots,
15. On or boloro January 5, 1991 and Ju~ 20, 199t, Provldor wfll provldo 10 Grantoo final
porformanco and lunds roporls.
to, During a porlod oflhroo yoars following tho torm ollhls Agroomont, Provldor wfll provldo
to Iho Grantoo quartor~ roporls which wflllncludo statistics portalnlng 10 Iho usa ollho
sholtor and a summary accounting 01 Provldor's fiscal status.
17, All paymonts to tho Provldor shall be subjoctto Iho rocolpt by Granloo 01 a roqulslllon
for paymont. Tho roqulsltlon ahall bo made no moro froquont~ than onco por month
and by tho filth day of tho month, Such roqulsltlon will cloarly Idontlfy lunds on hand,
total oxpondlturo and match to dalo, and any amount classlfiod as an advanco, Any
cosh draws roquoslod by Providor shsll bo oxpondod within 30 calondar days of rocolpt,
or shall bo Immodlatoly roturnod to tho Grantoo,
10, Provldor acknowlodgos thatlho program undor which It Is to rocolvo Iho lunds providod
horoln Is tho Emorgoncy Sholtor Grants Program ollho Stato 01 Iowa, that tho sourco
ollundlng for this program Is lodoral monlos, and Ihal If tho total 01 such psymonts
oxcoods $25,000 In a glvon fiscal yoar, tho Provldor shall bo doomod a socondary
roclplont 01 fodoral monlos, For ovory fiscal yoar (July l.Juno 30) In which It Is a
socondary roclplont orfodoral monlos, Providor shall havo an audit porformod according
10 tho standards proscrlbod In tho OMB Circular A.ll O. A copy 01 such audit roport
and findings must bo submlttod 10 Iho Grantoo's Controllor within 120 days altor tho
closo ollhat fiscal yoar,
19, Tho Provldor shall provldo uncontostod accoss 10 conlracl rolatod rocords by any
approprlato lodoral or stato agonts, and rotaln sold rocords lor no loss than Ihroo (3)
yoars altor tho Iowa Dopartmont 01 Economic Dovolopmonl's closo.outaccoptanco. This
Includos any financial, procuromonl, and local match rocords roqulrod for tho Grantoo's
closo.out and audit, as woll as other supporting documonts and statlsllcal rocords,
1016
I 1 8 j~' rl .
4
20. Duly aulhorlzod roprosonlatlvos 01 Iho Grantoo shall at all roasonablo tlmos havo accon
10 and tho rlghllO fnspocl, copy, audit. and oxamlno 011 financial book" rocords, and
othor documontl 01 tho Provldor. and 10 mako .110 visits and survoy participant. In ordor
to ovalualo and monitor tho Providor', programs, No roport or publication rosultlng Irom
any IUch Inspoctlon. audit, oxamlnallon. slto visit or survoy sholl dllcloso Iho namo or
othar ldonUlylng InfO/mallon concornlng porsons using Provldor', 10MCOS. Slto visits
and partlclpanllurvoya Ihall bo dona only ahor consultation with Providor', dlroclor
rogardlng IUrvoy mothods,
21, Tho Grantoo'. 1010 rOlponllbllity horolnundor shall bo 10 provido tho lunds to Providor
In accordanco with tho lorms 01 this Agroomont. Providor Ihall at all tlmos bo doomod
an Indopondont contractor and not a Grantoo omployoo, Moroovor, nothing contalnod
In thll Agroomont.hall bo conllruod to croato any lpoclal duty, rolallonshlp, alscelallon
or thlrd.party bonoficiary by roalon 01 tho Provldor's Involvomonl with Iho Grantoo,
Furlhor. nolthor tho Grantoo, nor any olficor, omployoo, or agont 01 tho Grantoo shall
havo authority to dlroct tho mannor or moans by which tho Provldor conducts Its
aelMllos.
22. Tho Provldol shall comply with tho onvironmontal roqulromonts conlalnod In 24 CFR
576, snd rolalod and noconary fiood Inluranco provillons as may bo roqulrod undor
24 CFR 576.79(Q.
23, Projoct lunds shall nol bo usod dlroclly or Indlroclly to omploy, award contracts to,
ongago tho sorvfcos 01, or lund any contractor or subroclplonl during any porlod of
dobarmont, ,usponslon or placomonlln Inollglblllty status by tho Dopartmont 01 Housing
and Urban Dovolopmont pursuanl 10 tho provisions 01 24 CFR Part 24, or pursuanllo
any appllcablo law or rogulallon ollho Dopartmont 01 Labor,
24, Tho construcllon or r~habllltallon 01 rosldonllal alrueturos with asslstanco providod undor
this contraclls subjoctlo Iho Load.Basod Paint Poisoning Provonllon Act (42 U.S.C.
4821,4046), as Implomonlod Ihrough rogulatlons contalnod In 24 CFR Part 35.
25, Tho Granloo may lormlnato Ihls contract. In wholo or In pari, at any tlmo boloro tho
dolo 01 complotlon whonovor It Is dotormlnod thallho Provfdor has fallod 10 comply with
Iho condlllons 01 tho contract. Tho Grantoo shall promptly nollfy tho P/ovfdor In WIlling
01 .ueh doraull and tho roasons lor tho lormlnallon, togothor with tho olloctlvo dato
thorool,
26, This contract may bo lormlnatod upon 3O.days wrlllon notlco by olthor party,
this Aoroomontshall commonco upon oxocullon by Iho partlos and shall tormlnato on Juno
30, 1990, oKeopl as provldod horoln.
7108
tJ :, FI i~' , 1
For tho Oomostlo V1olonco
Inlorvontlon Program
B" J!::.-IJ~
Altost:
,,,..-- Altos!: 12J,",,, " I ~J I!a 1\.1
City Clork
Dato: )-1.,1' If/II" /'1M
5
For tho City of Iowa City, Iowa
a
Dato: Hny I, 1990
Approvod by
L '~i-< )"",...AL?i..t<y.
CI1y Altornoy'a Olfieo
1- -11.?tJ
l'
lfQ6
/
.0~~
.
a : 1 FI i~! i~'
RESOLUTION NO, 90-S3
RESOLUTION APPROVING AN AGREEMENT WITH THE IOWA STA TE
DEPARTMENT OF ECONOMIC DEVELOPMENT FOR IOWA EMERGENCY
SHEL TER GRANTS PROGRAM FUNDINC.
WHER EAS, the State of Iowa has created the Iowa Emergency Sheller Grants
Program which utilizes U.S. Department of Housing and Urban Development
funding for the purpose of providing shelter services for homeless people In Iowa:
and
WHEREAS, the City of Iowa City deems It In tho public Interest to support
services for homeless people In Iowa City: and
WHEREAS, the Iowa State Department of Economic Development has agreed to make
Iowa Emergency Shelter Grants Program funding available to the City of Iowa City
for the support of the Domestic VIolence Shelter. the Emergency Housing Shelter,
and the Youth Emergency Shelters.
NOW, THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA:
1.
That the Agreement for Iowa Emergency Shelter Grants Program funding
attached hereto, and made a part hereof. Is hereby approved as to form and
content:
That the Mayor Is hereby authorlled to execute and the City Clerk to attest
the said Agreement for Iowa Emergency Grants Program funding.
It was moved by Courtnoy and seconded by lIorol/ltz the
Resolution be adopted, and upon rollcall there were:
2.
AYES:
NAYS:
ABSENT:
x
-
X
X
X
X-
X
Ambrlsco
Courtney
Horowitz
Kubby
Larson
McDonald
X Novick
Passed and approved this 3rd
day of Aprll
. t990.
ATTEST: ))/,\,,,,,-1;' .;I, \ , .
CITV::CLERK
OR
~flprove~ as to Form
-...; . ..../.
_____~ /HlI'?1<-,I-a.
egal Department
v". ,.:"? 90
i,
Itl8
[1 ," R i~' 3
lUlling AgencYI
Contract Tltlol
Depart.ent of Econo.lc Dov.lop.~nt
tows E~or8oncy Sholter Grnnts
Progru
Grnnteol
Contract Numbor:
City of Iowa City, Iowa
90.ES.017
tI.&4l SUllan
Foderal
Grantoo
MA.l
bountl
$50,080
$50,080
$100,160
Source Agency/Law I U.S. Departlont of 1I0llslng and Urban Developoont;
Stewart 8, HcKlnnoy IInanlons Asslstanco Act of 1988
TYPol Cost rol.burse.ent
Effective Datel July I, 1990
Expiration Datol June 30, 1991
Sub.lt roqulsltlons tOI
Issuo paymont tOI
ESGP Financial Officer
Depart.ont 01 tcono.lc Dovelopment
200 Eas t G rand Avo.
On Holnas, IA 50309
City of Iowa City
410 E. Washington Streot
Iowa City, Iowa 52240
Tho Granteo agroos to porforl all services aot forth In tho attached
Spocle I Conditions, lor tho cona Idoratlon statod heroin. The rights and
obligations of tho partlos to tllla Contract shall bo subJoct to snd
governed by tho Special Conditions and the General Conditions. To tho
extont of any Inconsistency botwoen the Spocial Conditions or tho Gonnral
Conditions, and any specifications or othor conditions which aro lado a
part of this Contract, by roforonco or otherwise, tho Special Conditions
and the Genoral Conditions shall control. To tho oxtent of any
Inconslstancy botwoen tho Special Conditions and tho Ganaral Conditions,
the Special Conditions shall control.
IN WITNESS TIIF.REOF, the partlos heroto have executed this Contract on the
day end yner last spoclClod below,
I,
Granteel
I ssulng Agency I
(;;,
I pment
Hayor
Tltlel Havnr
Datel Anrll J. IgoO
..::j;f APPROVSD A.q TO FORMt ..,-, ' .'/
....;J.... .I"~ i ':)'v .. )'-.... -{
LEGAL DEPARJMENT .'
,loB
[1. " FI j~' LI
Gr~ntoel City of low~ City
Contract No. 90-r.S-0\7
Pag' DZ
SPECIAL CONDITIONS
Article t.O Idontlflcatlon g1 PartlOI. Thle contract Is entered Into
by and betwaan tho Depart.ent of Econo.lc Devolop.ont, (horoaftar raforred
to a. Planning Agency) and the City of low~ City (horoaftor referred to
II Gunt..),
Article 2,0 StateMont of Purposo.
WHEREAS, Iowa's citlos nood to bprovo tho quality of oxlstlng
e.orgoney .helterl for tho hOle Ie..; snd
WHEREAS, tho ElOraoncy Sholtor Grants Program haa bonn croatod by
Congre.1 to 101.en thl. problel; and
WHEREAS, tho Planning Alency has boon dOllgnatod to adlinlstor tho
E.orgency Sholtor Grantl Prolra. In Iowa; and
WHEREAS, tho Guntoo haa tho noceuary ability to dovotop and carry
out ...rgoncy .hatter actlvltln, and has been approved for funding;
THEREFORE, tha partial horato do agrte 41 followal
Artlclo 3.0 6IA4 Covered. Tho Grontea .hall par fori all tho work and
.arvlce. requirod undor thla Contract In rolatlon to providing oaorgoncy
.haltor usiat4nce tOI DoaOltlc Violenco Intorventlon, Elorgoncy Housins
project snd Youth Elorgoncy Shelters.
Artlclo 4.G Statoment g! HD1k 4nd Servlcas. Tho Grantoo shall
porfora In a satisfactory and propor lannor, as dotorllned by tho Planning
Agoncy, tho work actlvitlos and sorvlcos as wrltton and doscribod In tho
approvod grant proposal as sUlaarlzod In tho Grantoe's approved 1990
Elorgoncy Sholtor Grants Prosral Schedulo. Thla Progral Schodule la
horeby lado a part ot this Contract by roferonco.
Articlo '.0 RegorU 4nd Products. Tho Granteo shall sublit tho
following reports I
RAIW!
IW.gJlW
Grantee Performance RAIW!
tGth of tho aonth accoapnnylng any
funds roqunst (original and ono copy)
gequest/Stetus g! LundA ~
tOth of evnry lonth when requesting
funds (original and throo coptn)
EJ.n4.l Porforunco/Funds ~
Within 30 days of Contract Complotlon
and within 15 dnys or tho end of 0
calnndnr yanr,
6lId.I.1 RAIW!
In nccordnncn with Slngln Audit Act
of 1984,
1foB
o :1 FI ;=/ S
- -
Or~nteo: City of l()w~ City
Contract No, 90-ES-017
PaK. ~3
The Planning Agency ru.rvu the rlaht to require lora frequent lub.lulon
of the raports than a. shown above If, In the opinion of the Plannlna
Agency, lor. frequent sub.lnlon. would h.lp l.prov. Oranto.'s Eur,ency
Sheltor Orantl ProKr~..
Artlcl. 6,0 Dosllnatlon ~ Officials,
6.t Planning Agoncy - Tho Dlroctor of tho D.p~rt.ent of Econo.lc
Develop.ent, or his deslsnoe, Is tho Pl~nnlng Asancy offlclftt
authorhed to exocut. or nagot late any ch~na.s In tho ter.s,
conditions, or a.ounts spaclfled In this Contract.
6.2 OrantM - The Hayor Is the Orantoe official authorized to
axecuto any changu In tho teru, conditions, or ftlount.
specitled In this Contr~ct. Tha Plannlna Coordin~tor II
dOllKnated to negotiate, on beh~lt of the Orante., ~ny ch~naal
to this Contract.
Articlo 7.0 IimJ ~ Porfor.anco, The sorvlcos of tho Orantee are to
couenco as of tho 1st day of July, 1990 and shall be und.rtakon In
.uch sequence II to usura tholr expeditious co.pletlon. All of the
s.rvlclI requlr.d heroundor shall bo COlplet.d on or bofor. Juno 30,
t?? \.
Articl. 8.0 Additional So.clsl Conditions.
8, I Aud I t RMul relonts, Grantee aud I ts shall be conductad In
accordance with tho Single Audit Act of 1984, P.L. 98-502 al
I.plo"ontod by OHB Circular Nu.bor A-128, ~nd the OAD
publication "Standards Cor Audit of OoyornlOntal Draanl~atlons,
Prograu, Activities and Functions." .
8.2 Performsnce of Condition. Precedent. Tha Orantee clrtlfl..
that it has satisfied all conditions prlcldent to the award of
the Contract.
8,3 Comnllance with Env I ronlantal Reoulremants. Funds Iha 11 not be
relaalld undor this Contract until the Oranteo hoa sotiafled the
environ.ental requlre.onts lot forth In 24 CFR Part 576,
"EllrBoncy'Sholtor Oronta progru".
8.4 Adllnlstratlon. Tho Contract sholl be ~d.tnlatorod tn
occordBnco with Chaptor 24, Iowa Ad.lnl~trntlv. Cod. and all
appllcablo Stoto and Fodoral law and rOBulattoM.
8.5 Local Effort Requlr..onts.
8,5.1 C41b. If tho grantoo nKroOl to provldo cnsh
r.ontrlhut Ion to tho Projnct ~. part or tho opprllved hudgnt
IUllllllftry thon .uch contribution Iholl bD provldod In
Bccordanco with tho contr~l;t hudgot ftnd proKrn~ .chodulo.,
Expulldlturon obOI'" budgoto,1 lovol. unr."nury to co~plnto
tho .tntnmont of work anI! .orvlcnl .hnll ho pnll! hy local
fund..
'.
lloB
a ,'I FI i~' h
-
Oranten: City of (owa CIty
Contract No. 90-r.S-011
Paxe 04
8,5.2 In-Kind. II tho arootao olraes to provide In-kind
cant rlbut Ions to the Project thon aft Id cant r Ibut Ion Iho II
be os shown In the opproved budxet and progro. schedules,
8.5.3 It Is oxproasly undorstond by the Orantae that should
local effort not at loast oquol grant funds expandad tho
Orantee will bo required to refund the dlfforonce botwun
thn doculanted loca I offort and grant funda axponded. AI
port of tho Requost/Status of Fundo Report (Article 5,0)
the grontao sholl Idantlfy the cash and In-kind local
efforts contrlbutod during tho r.port period.
8,6 Prior Co~t~. tf tho Orontoo has rocolvad wrltton approval frol
tho Planning Axoncy to Incur cortoln costs prior to tho
offectlvo dato of this Contract, then said writ tan approval and
tho toras ond conditions thoroln aro Incorporatod horoln and
lade a part of this Contract by this roforonco os If rully lot
forth. Any such casU Incurrod prior to tho effoctlvo dato of
this Contract sre subjoet to tho Spnclat Condltlon~ snd 00noro1
Conditions of thin Contract.
8.1 Failuro to Achlnvn Porforlanco TarRgl!. In tho avant that the
Orantnn does not ochlovn the porforlaneo targots spoclflad In
the Progral Scheduln, than fedoral funds awardnd will be lubjact
to disallowance. Tho 10xl.uI pnrcontaRo of federal (unds which
lay be dlsallowad duo to ralluro to achlevo pnrforlanco targats
will bo oqMl to the percentogo of tho porforannco targots not
ach !evod.
Articlo 9.0 'Conditlon~ ~ Pavment
9.1 Hodmum Pavm.nts. It la oxpressly understood and agrud that
tho aaxilum alounts to bo paid to tho Oronteu by tho Plonolnl
Alency for any Itol of work or aorvlco shall con fori to tho
budlot under Artlclo 10.0 subjoct to Snctlon 4.0 horoln, It Is
further understood and agraed that tho total of all paYlnota to
tho Oronteo by the Plannlnl Alnney for all work and sorvlcns
rnqulrod under this Contract shall not nxcand fifty thousand
eighty dollars ($50,080) unlenn aodlClad by written amnnd.ont
of this Contract oa provldnd In Snctlon 1,0 or tho Onnerol
Conrll t lonl,
9. Z Requast (or Paymant/Sta tns or Funds, A 11 payments to tho
Oronten shall be subjer.t to the recolpt by tho Planning Agoncy
of a roquost/status or runda roport. Thn roqulaltlon shall ba
mad 0 according to thn Cormot apoclflod by thn Planning Agnncy
and accoptod by tho AXnncy not loro of ton than onr.o par lonth u
roqulrnd In Artlclo 5,0, Such rnq'lo~t will clodrly Idontlfy
progrnm funda on hnnd, Lotal oxpond!.turo 3ud matr.h to dnto, and
any amount clnulflod nn advancn pnf 2/, CFR 576.83. Any (undn
drnwn down shnll hn oXl'nndorl within 10 r.nlondnr days of rncolpt,
or nhall bn roturned t" tho Plannlnx Asonr.y Immodlatnly In
accordancn with tho rnqulromnntl of 2', CFR 516,83, Tho PIRnnlnx
"
7"ld
a : I FI ;~' ',-,.
Grantsel City of Iowa City
Contract No. 90.ES.0\7
Page "
Agency rssGrvos the right to withhold funds \Jntll It has
revlewod and approved all .aterlal, auch as por~lts or Ilconses
froN other .tate or fedoral agonclos, which may bo roqulrod
prior to project com.oncemont,
9.3 Recolnt of r~derftl Funda. All payeonts horoundor shall be
subject to tho roceipt of fodoral grant funds by tho Planning
Agency. Tho tor.lnatlon, reduction, or dslay of Codoral grant
funda to tho Planning Agoncy shall, at tho option of the
Planning Agoncy, be roCloctod In a corrospondlng .odlflcatlon to
the conditions of this Contract,
Article 10.0 Protoct ~
00
GRANTEE
IllIAL
Act. 1 .
Ronov4tlon/Rohablllt4tlon
$ 3,530
$ 0
$ 3,530
Act. 2 .
Essontlal Services
$50,080
$ 55,280
$ 5,200
Act. 3 .
Halntenance, Operation,
Inaurance, Utilities,
and Furnishings.
$ 0
$ 41,35a
$41,350
Act. 4 .
IIomeleas Provontlon
$ 0
$ 0
$ 0
TOTALS
$50,080
$100,160
$50,080
!
'.
I.
i
,
II
708
'I ReA
Controct No,
go .ES.Ot7
GENERAL CONDITIONS
IOIIA EHERGENCY SIIELTER GRANTS PROGRAH
Section 1.0 Amendslnt of this Doclllen~
The Ptlnnln. Allncy or the Grantee lay. durlnl the duration of this
Contract, dl.1 It n.cellary to lake alteratlonl to the provlllonl of thll
Contract. Any chanlel to the Spacial and/or Ganeral Conditions of thll
Contract, which Ire Ipproved by the Plannlnl Alancy, Ih~11 be Incorporated
her. In. Th. provlllonl of the alandlant Ihall be In .ff.ct 01 of tho dot.
of tho alondlent unl'll othlrwlle Ipeclfled within the alendlent. A
waiver of any condition of thll contrlct IUlt b. In writing frol tho duly
authorized olliclal 01 the Plannlnl Alency Ipaclfled In Article 6.t ot the
Special Condition..
Section 2.0 Patant Ind Coovrlfh~
110 lat.rlll or product produced In whol. or In plrt und.r thll
Contract Ihall be subject to potent or coPyrllht by tho Grantee In the
United Statas or In Iny other country,
S.ction 3.0 Accounts ond Record~
3.t Accountl' The Grantee Ihall lointain bookl, racordl, doculentl,
and other avldence pertllnlnl to all costl and exponlel Incurred and
revenulS recelvld under this Contract to the extent and In luch dotall as
will properly rlll.ct all COltl, direct and indlroct, 01 labor, laterlall,
oqulplont, luppliol, servlcol, and othor COlts and oxpenlel of whatlver
natura, lor which paYllnt II cia lied under this Contract, as Ipecltied In
Chapter 24.12, Iowa Adllnlltrative Code and OHO Circular A'102.
3.2 Audit and Inspaction . At any tila during norlal businass hours
and as frequontly as Is dlolod neceslary, the Grantee Ihell leko availablo
to the Planning Alency, the Stato Auditor, tho Gonerol Accou~tinl Ottlce,
and thl Dopartunt of /loullng and Urben Devaloplent, lor their
Ixallnation, all 01 It I rlcordl portainlnl to all -atterl covored by thll
Contract and perllt thOle alenclos to audit, exallne, lako excerptl or
tranacriptl lrol luch recordl, controct, Involcea, payrolla, personnel
recorda, conditions of elploYlent, end all other lattera covared by thia
Contract.
3.3 Audit Policy - Auditl ahall ba parforlad in accordanc. with tha
Single Audit Act ot 1984, P,L. 98-502 aa implemented by OliO Circular
NUlber A-128 and the GAD publication "Standnrda for Audit 01 Govlrnmontal
Grlan1zatlonl, Prolrul, Activltlos and Functions".
3.4 Retantlon of Recordl . All records In the pOllolllon of the
Grantee portalnlng to thil Contract Ihall be rotalned by the Grantae for a
pariod 01 thraa (3) yaars beginning with the data of the final clole-out
and audit acceptance, All racordl Ihall be retnlnad boyond tho threo year
periorl If ludlt ffndlnRs bave not benn rasolvnd within that period,
"
1b8
[1'IRj~'q .
.
Recordl for non-Axplndable property acqulrld under thll Contract Ihall be
rlt,lned for, thrle (3) Ylar period after the lln.1 dllpolltlon of
property. Additional recordl ,hall be retained In accordance with Chapter
Z4, Iowa Ad.lnlltratlve Code,
Soctlon 4,0 Altowabll Costs
4.t Allowable cOlta aro apoclfled undlr thl approvod budgot
preaonted In the Special Conditions of this Contract. Allowable costs In
contracts with Itate and local governllnt aro subJoct to audit undlr the
prlnclplel doflnld In OHB Clrcularl A'S7 and A-12S where all or any part
of contract fundi arl obulned fro. the federal govern.ent,
4.Z Budslt RAvlslons - Budget rovlllonl which will relult In changes
of activity Ilno-lte. I.ountl In excIsI of lOt of the grant a.ount Ihall
bo subJlct to approval of thl Ptannln. ARency through for.al a.lnd.lnt to
this Contract. Thl Ptannlng A.ency will requlrl an a.end.ont for an
activity IIno-lt.. dectloso when tho rovlslon would tower tho Grantee'l
perfor.anco targlts, al described In the Program Schedule In the
Contract. In no Inltance shall a bud.et revlllon rOlult In total costl
exceed Ing the total contract "Ollnt, un hu othetv I.. prov Idnd through
a.end.nnt to this Contract. Budget revisions shall be co.patlble with the
Contract Itate.ent of work And lervlclr and ot luch nature as to qualify
as an allowable coat. Budget revision alandlents rlquestad during the
tlnal 90 days ot the Contract parlorl will ba approved only If the Planning
Agancy deter.tnos that such revisions are necossary to co.plete the
Contract work activities.
Slction 5.0 SU!Dftnslon ftnd Tftr~lnfttlon of Contr~et
S.t Surpanslon - It the Grantee fnlls to co.ply with the special
conditions and/or tho general ter.s and conditions of this Contract, the
Planning Agency .ay, attar notice to the Grantee, suspnnd the Contract and
withhold further psy.nnts or prohibit the Grantee fro. incurring
additional obllgstlons at Contract tunds, ponding correctlvo action by the
Grsntoe or a decision to ter.lnate In accordance with provisiona 5.2 or
5.3 horeof. The Planning Agency lay datar.ine to allow such necassary and
propor costs which the Granteo could not roaaonably avoid during the
period at suspension provldod such costs .eet tha provlalons at HUD
regulations Issued pursuant to Ottlce at Hanagoaant and Budget Circular
No. A-S7.
5.2 Teralnatlon tor Cau,e - Tho Planning Agency .ay ter.lnate this
Contract In whole, or In part, at any tl.e be taro the date at co.pletlon,
whenever It Is deter.lned that the Grantoe has tailod to coaply with tho
conditions at tho Contract. Tho Planning Aloncy Ihall pro.ptly notlty the
Grantee In writing at tha dlter.lnatlon and the roosono for tho
ter.lnotlon, together with tho ettectlve date. pay.ents .odo to Grantoo
or recovorlos by the Planning Alency under Contracts ter.lnated tor cauao
shall be in accord with the legal rights and liabilities of tho partlls,
Poy.onts and rocoverles aay Include, but aro not 11.ltod to tho
followlngl Paymonts will bo allowod for costa doter.lnod to bo In
compllonco with this Contract up to tho date at tor.lnotlon, based on
accoptod clolo-outs and audltl, nle Gronteo Iholl roturn to tho Planning
ARnncy all Ilnoncumhnrod funds within ann wnlk of not Icn of tormlnatlon.
- 2.
-
'.
71o~
[1 : 1 8 "~I [I
Further, eny costs previously paid by the Plannlna Aaency which ere
aubsequently deter.lned to be unalloweble throulh eudlt .nd clole-out
procedures, Ihall be returned to the Plannlnl Asency wIthIn thIrty (30)
daYI or luch deter.lnatlon.
5.3 Tlrmlnatlon ror Convlnllncl - The Ptannln, A'lncy or Grentee .ey
tlr.lnate Contrectl In whote, or In pert, when both pert lei e,r.e thet the
contInuatIon or the project would not produce benlrlclel rlsultl
co..enaurate with the ruturl expendIture or funds, The two part III Ihall
egree upon the ter.lnetlon condItIone, lncludln, the efflctlvl dltl .nd,
in the cese of partIal ter.lnetlonl, the portion to be ter.lnated. The
Grentee shall not Incur new oblIgatIons ror the ter'lneted portIon .fter
tho effective dete, end shall cencel as .eny outltendlna obllaetlonl 41
possIble. The PlannIng Agency ahall allow full credit to the Grantee for
the Planning Agency share of the noncnncellebll obliletlonl, properly
incurred by the Grentee prior to terelnetlon.
5.4 RIghts in Inco.pleted Products - In the event the Contract i.
ter.inated, ell finilhed or unfinished docu.entl, data, reportl or other
aeteriel prepered by the Grentee under thIs Contract Ihall, et the option
of the Plenning Agency, beco.e Its property, and the Grantee Ihall be
entItled to receive JUlt and equltebte co.penRatlon for eny letllractory
work coeplated on stich docu.ents en~ other .atorlall.
SectIon 6.0 Clvlt Rlrhts ProvIsions
The grantaa Ihall bn responsible for and adhere to the requlre.nnts
ofl
6.1 The requireeants or Title VIII of tha Civil Rlahta Act of 1968,
42 U.S.C. 3601-19 and ieple.anting ragulations; Executive Order 11063 .nd
i.pla.nnting regulation. .t 24 CFR Part tOI; and Title VI of the Civil
Rights Act of 1964 (42 U.S.C. 2002d-t) an~ I.ple.antlns resulatlona Illued
at 24 CFR Part t.
6.2 Th, prohibitions against discrlelnatlon on the baail of ag'
under the Age Dlscrieinatlon Act or 1975 (42 U.S.C. 6101-07) end tbe
prohibitions against dlscri.inatlon against handicapped Individual. under
aection 504 of the Rehebilitetion Act of t973 (29 u.s.e. 794).
6.3 The require.ants of Exacutiva Order 11246 and the regulationa
lssuod under the Order at 4t eFR Chapter 60.
6,4 The raquire.enta of section. 3 of the 1I0using and Urban
Davolopment Act of 1968, 12 U.S.C. 1701u.
6.S The raquira.ants of Executive Orden 11625, t2432, and 12tJ8.
Conslstont wIth responslbllitlas undor those Orders, the arantee .ust eake
efforts to oncourage tha use of mInority and woaen'a business enterprises
In connoctlon with .ctlvlties fun~ad undnr thIs port.
6,6 The raqulramonts of tha AntI-Drug Abuse Act or t988 (Pub. L.
100,690) . Orentoea wIll adllnlator. In good faith, policies doslgnad to
onsuro that thn 4ss1sta~ hOlnlosa facility Is frao from Illegal use,
poaaA5s1on, or ~(Rtrlbutton of druga or alcohol by Its benoflclsrlea.
. ).
7108
a :'1 R'~I 'I
6.7 Noncompliance with the Civil Rights Laws. In the event of the
Grsntee's noncompliance with the nondiscrimination clsuses of this
contract or with any of the aforesaid rulea, regulations. or requeltl,
this contract may be canceled, terminated, or suspended either wholly or
In part. tn addition, the State of towa may take furthur action, Ilpollng
other sanctlona and Invoking additional ramedies as provided by the Iowa
Civil Rights Act of 1965 (Chaptar 60lA, ~ g1 ~. t989) or as
otherwise provided by law.
6.8 The Grantae will Include the provisions of Sections 6.t through
6.6 In every subcontract unless exempt by the State of Iowa, and said
provisions will be binding on Ilch subcontractor, The Grantee will take
such action with respect to any subcontract as the State of Iowa lay
direct 41 a means of enforcing s\lch provisions Including sanctions for
noncompliance, In the ovent the Grantee becomes Involved In or II
threatened by litigation with a subcontractor or wendor as a result of
such direction by the Statt of Iowa, the Grantee may request the Statt of
Iowa to enter into such lltigatlnn to protect the Interests of the State
of Iowa.
Stctlon 7,0 Interost of Planninr Aroncv. Grantee. Officials and Othors
7,t Planning Agency' No officer, member, or employee of the
Planning Agency and no lelbers of ita govorning body, and no other public
oCCiclal oC.the governing body oC the locality or localities in which tht
project is situated or being carried out who exercises any Cunctions or
relponsibilities in the review or approval oC the undertaking or carrying
out oC this project, shall participate in sny doc is ions rolsting to thla
Contrac~ which affect hia personal interest or. the interest oC any
corporation, partnership, or association In which he is directly or
indirectly interested or have any personal or Cinancial interest, direct
or indirect, in this Contract or the proceeds thereoC,
7.2 Grantoo. The Grontoe covenants that no oCCicial, employee, or
agent oC the Grantee presently has any personal or Cinancial interest and
shall not acquire ony such interest, diroct or indirect, which would
conClict in any manner or degreo with the perCormanco oC sorvices required
to be porformed undor this Contract. Tho Granteo further covonants that
in the perCormance of this Contrsct no porson having any such personal or
finoncial interest shall be employed.
7.3 ConClicts of Intorest . Chapter 680, ~ g1 ~, 1989, the
"Iowa Public Dfficiala Act", shall be adhered to by the Grantee, Its
oCficials and employees. In addition, the speclCic requirements oC 24 eFR
S76.79(d) do herein apply.
7.4 Political Activity' No portion oC program funds shall be used
for any partisan political ectivlty or to Curther the eloction or deCeat
of any candideta Cor public office. Neither the program nor tho Cunds
provided thereCore, nor the personnel employed in the administration oC
this Contract, shall be In sny way or to any extent, engaged in the
conduct of political activities In contravention of The lIatch Act (5 use
Chapter IS).
.4-
7iD8
o .' 1 R '~I j:'
-
7.S Bonul or Coaalllion . No payaent of any bonua or coaal'llon
Ihlll be aide for the purpola of obtaining State approvdl of the
Ippllcatlon for luch alllltance, or State approval of appllcatlonl for
additional dSllltance, or sny other spproval or concurrence of the State
required undsr thll Contract, Title I of the HaUling snd COllunlty
Dlvelop..nt Act of 1974 II elended, or IIUD regulations or Statl rulu with
re,plct herewith; prOVided, however, that realonsble fees for bona flds
tschnical, conlultsnt, aanagarlal or other luch .ervlces, other than
actuII lollcltatlon, ara not hereby prohlbltod If othorwlle eligible Sl
progra. coata.
Slctlon B.O ASIIKnaent of Interest
Neither thll Contract or any tlnanclal Interest therein nor claia
thersundor shall be asalgnod or transferred by the Orantoo to any other
party or partin.
Section 9.0 Parsonnal
9.1 Selection - The Orantoo reprosents that he has, or will IIcure,
all personna I required In perforalng the work and services undar this
Contr.ct, Such perlonnel shall not be eaployaes of or havI any
contractus 1 relstlonshlp with the Ptannlng Agoncy.
9.2 Quallflcstlon - All of the work and ssrvices required hereunder
will b. psrfor.ed by the Orantse or undor his supervision and all
psrlonnel .ngaged In the work Ihall be fully qualified and Ihall be
authorized under state and local law to perror. such I.rvlcea.
Section 10.0 Envlron.antet and Flood Insurance Reoulre.ents
10.1 The Grsntee ahall coaply with the envlron.ental roquire.ents
cont.ined In 24 CrR 576, snd related and nscesesry flooO Insurance
provl.lons II lOy be required under Z4 CrR 576.79(f).
Slctlon It.O Contractors and Subreclolents Limited
Project funds Ihall not be usad directly or Indirectly to e.ploy,
sward contracts to, or otherwise engage the sorvlcea of, or fund any
contractor or subraclplent during any psrlod of debar.ent, susponslon or
place..nt In Ineligibility status by the Depart.ent of lIou8lng and Urban
Develop.ent pursuant to the provisions of 24 CrR Part 24, or pursuant to
any applicable law or regulations of tho Depart.ant of Labor,
Section t2.0 Lead.aased Paint
Thl conatructlon or rehabilitation of roaldentlal structurea with
'lslstance provided under this Contract Is subject to the Laod-aased Paint
Polaoning Prevention Act (4Z U.S.C. 482t-4846) oa Implemonted through
regulatlonl contained In 24 CrR Part 35,
-s-
"
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S.ctlon 13,0 Contract Cov.rOl~
Thl. In.tru..nt, and Iny rel.renc.d attach..nt. h.reto or docu..ntl
r.l.rr.d to h.r.ln, cant. In. the entlr. .ar....nt b.tw..n the portl.. .nd
Iny .t.t...nt., Indue...nt. or pro.I... not contaln.d h.r.ln .hall not b.
blndlnl upon .ald part I... Thl. Contract Iholl be blndlnl upon the
.ucc...or. In offlc. of the re.p.ctlv, partie..
If ony of tho provlllon. h.r.ln .hall be In conftlct with the I.w. 01
the St.te of low., or .hall be docl.rod to be Invalid by any court 01
record of thl. .tat., .uch Inv.lldlty Iholl be con.tru.d to .11.ct only
luch portion. .. ar. doclarld Invalid or In conlllct with the I.w .nd .uch
r...lnlnl portion or portion. 01 tho alroo..nt .holl r..oln In .fl.ct and
Iholl b. con.tru.d al if luch Invalid or conlllctlng portion 01 luch
.Ir....nt wore not cont.ln.d hor.ln.
S.ction 14.0 Lltilatlon
Thl Or.nt.. alr.e. to p.y the co.t of 'DY litigation arl.lnl Iro.
f.llur. 01 th.Orant.. to co.ply with the rule. and r'lul.tlon. In thl.
Contract or r.lultlnl fro. the noglll.nC' or Inco'p.t.nc. of the Or.nt.o.
In c.rrylnl aut tho provl.lona of the Contract or in ...rci.lng .ny pow.r
or .uthority Iranttd to the Or.nt.. th.r.by, thero Iholl bn no liability,
p.rsonol or otheOlln, upon the Planning Aloncy, It bolng undarstood that
In .uch .att.r. the Planninl AI.ncy acta for the Stat.. Furth.r.or., the
Orante. .hall Indelnify and 10VO har.l..1 the State frol suits, actions or
cl.I.. of .ny chor.ctar brought for or on account of any inJurio. or
da"I.' r.c.lv.d by .ny p.r.on or property ro.ultlng fro. op.r.tlon. of
the Or.nt.. or .ny p.rson. working und.r hi., carrylna out tho t.r.. of
this Contrsct.
S.ctlon 15.0 Reoolution of DI.Dlr....nt
In the Iv.nt of any di..gr....nt betw..n the Or.nt.. .nd tho Pl.nning
AI.ncy rel.tlnl to the t.chnlcal cOIP.t.nc. of the work .nd ..rvic.. baing
p.rfor..d .nd Its confor.lty to the r.quir...nt. of thi. Contr.ct, the
docision. of the Planning AI.ncy .h.ll prevail.
S.ction 16.0 Financial Oblilation of tho Stat. of towa
The P.rti.. h.reto .sre. that the rul.. .nd r.gul.tion. in the
E.erl.ncy Sh.lter Grant. Prolra. Contract betw..n the Stat. of Iowa .nd
the Dopart..nt of 1I0u.lnl and Urban Dov.lop.ont .holl b. and are h.reby
.od. a port of thil Contract. It I. further 'Ireod thet the St.t. of lowe
Ihall not, und.r any circu..tanco., ba obligatod financi.lly und.r this
Contract, ..c.pt to pay according to the t.r.. 01 this Contr.ct,
.6-
I
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,
I
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I
I
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1
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IOU INlIIINCl IH!LIII IUIIl '10 II AN
'''ACHAINI I
,m 1
...........................
PIOIOIIO I~U IUMAlI
II. It 111I.. II br DO I
: Orilllll "II I
I 'm41111 I :
:flU., lilt, \ I
'"Umll ml 01 10VA mT, 10VA
I4IU111 410 I VllbhltOl, II. CIlr, lOll mil
Hllllan AtllCrl (A)OYIP, (ll(MP, (CIIHI
-..-..........-.........
AMUlIIUOUIU I
, 'ROller O!lCIIPIJOI I PUlO.wel rAWI !lU I 011lU : r011l. :
:..............-....-....-........-.........1..............................._.....:.....__....:............:____...:
: 'cllvllr II II!lOYAIION AIIO IlHAlllllAllON I : I I
I lleu,lIr llahtr lahlblllllllol' (I) hI, lahl, 1111111100) Ilrl,(IIO' 11,110 I \0 I 11,110 I
(I) fir. I Il<'lrltr Altrt{Il00I. hll \1,110: 10 I \1,110 I
Door IImVlllllllllO I. I I I
IC) flu IlclJIlltrt'IIII(IOO). 1100 I \0 I 1100 I
I I I
I I I
IUIIOUlI I \I,110 1
I....................................................,....................................... ............: ............: ............1
, Aclhllr II !llIHlJllIUVICll I : I I
larvlCII CoordllllO" I (I) 1IIIIIuvlcII Coordllllor. 11,100 I 10 1 11,200 I
I I I I
lOClI Altcb' I (II (lOU) YolullII Hrl. 10 I 111,\10 I 1Il,Il0 I
I (I) 01101 Yolullll Hrl. 10 I 111,/10 I 111,210 I
I (CI ClIb llalt" "'11I11, 10 I 111,100 I 111,100 I
I I I" 1
I, IUlrOrll.1 I' 1ll,2IO I
..........-.........--........-.& &.........--......--........-..-...--..-1......--..:...-....-......---1
Activity II A.mr., 0Pt1., I"IUR" UIIl., 00, I I I
hlulUw (Irmo, (I) 1100, Ie) 1100, 1 lI.tOO I \0 11,100 I
Ulllltlll' Phm (AI 1110, (I) 1100, (CIIlOO 1 II,ClO I II 11,110 :
III Illaclrlc 1110 ClIO tOlOO I 1I0,ll0 I \0 m,110 I
VIIlr 111111 I rrub 1110 1000 100 I 11,110 I 10 11,110 I
1 I I
I I I
1 IUlIOIAl' III,110 I
..................... .......... .....................1 . ............. ......................... · . ...... .....1. ...........1.....-..... :
Actlvllr II HOAllfll'lIvtHIIOH I I
I I
I 1
I I
I I
I I
I I
I IUIIOIAlI I \0 I
1.........................-............-......................................-....-.....1-..........:............: ....___..:
I...... ..... ..... .... ................ ........... ...... ..... ........... ..... .............. .... : .. ......... .1........ ....:............ :
I lOIll AAOUHI or All rUNOlluomUI I 110,010 I 110,010 I 1100,110 I
"
.....................................................................................................................................
71a'B
, .', 1 FI'~I .s
A~~ C . PAGE I OF 2
PP.CCRA.'1 SC1lElXJlE
I"-'3 El:'ergEi1cy Shelter Grants Progra:n
Ia Dept. of EcOl1anic Deve1ofll'a1t
200 we Grand Ave.
[:es l'bines. I~ 50309
AppliCJne: City at Iow~ City
Address: 410 E, W..hlngton St., low. City
She1te:(s): OVIP'Ooma.tlc Vlolenca Sh.ltar
EHP'Unaraency Hou.lna Sh.ltar
YES I&II'Youth Emaraancy Shaltar. I .nd II
1990
1991
PAGE 1 OF 2 1st Qcr. 2nd Qcr, 3rd Qcr. 4ell Q!:r.
A.ccivt~ 1. Rehabilit.:lcicn ~ :-.M: ~.wc u -'~ u OEc . "I .. ,~~ I.
!!P ~ ~ J/,H. ~~ 'fo
tiles cones I
OVIP.- . . - . " ~J . ,
I
--.. - . .. --u .
..... ..-. T ' , . - ~. -
~-. 'I .00 . - . . J I
Take bid. tor extorlor llghtlna/alanns X
In.tall extorior lightina/alanns X
-, ,. , , - .., , . . 'JI .
. . - . , . J .
EHP' .::IT ''" Rl 1-' . - . ,
t.:.c:ivi~ 2. Esseneu1 Se:"lices
1\I.i1esccnes DVtP . Provldo shelter servicos , , ~ i , ,~ i i , . Ii .
-
EMP' Advertise/interviow tor now position X
Hire porson(s) to till new position X IX
Now .t~tf provides sorvicos X X X X X X X Ix X I
Provido sheltor .ervices X X X X X X X X X 'X X X
YES I&II'Provide .helter .orvices X X X X X X X X X Ix X X ,
I
,
,
I
r.c:i'lir:/ 3. ~!.1inc.. Ocers.. Ins.. Ucils. ,Fu:ns,
1i1esccnes , . ~
OVIP. .
. . . . . . I . . I . .
, ' -'-- '-.-.- w .
Pay tor utilities (includes phono) X X X X X X X X X X X X I
P~y tor insurance X X
I
- . . .'- . .- ... " . " = .; . I
. , . . t \. L '1 .. . . . . I . . · · '"1
EMP' Poy tor insuraneo X ~ .J~ J. ·
J . . " .
r.c:i'li.r:/ 4. Haoo1ess Prll'leneicn I
Milescones IT
I !
, I
I I
I
,
I I 170~
i
a :1 FI '~I b
, ,
-
A1"!:AO-."1M' C . PAGE 2 OF 2
_ Pl\CGP.A"l SQiEWIE
!"-'I Er::e."gc,cyShelter Cr:Jl'lts Prog::a::l
L\ I:Ilpt. of Eccnanic l:IrJe1opre;lt .
200 E45t Crand Ave.
CIls liJ1nes. 10\0.'3 50309
PAGE 2 OF 2
~cMt'/ 1- Rehabiliucicn
Milescones EHP CONTINUED
EHP- .
Tlke blds tor e=argency axlt door
Rah.nl/.dd plnlc bar to exlt door
Tlke bld. tor tlre/sacurlty Ilarm systa=
Inst.ll tlre/seeurlty alarm system
YES I'II-Drltt specs/sollclt blds on rehab
RecllvI r. 'lIard bld. projectl
BIlln rah.bllltltlon projacts
Cancluda rah.bllltltlon projects
~:Mt'/ 2- Essential Services
!i1esccnes
~:ivi.t" 3- Hunt..Oce:rs..Ins"Ucils"Furns.
,lUes tones ~P CONTINUED
EMP-PIY tor utllltlas (lncludes phone)
. .. .
. I It
YES 1m- ..
PlY tor utllltlls (lncludes phonal
PlY tor lnsuranca
, . . ~ ,-'
r~:ivi.t" 4- HClMless Prevencien
~!i1es cones
Applicant: City of 10111 Clty
A!Liress: 410 E. W.shington St., 10111 City
Shelte:r(s): DVIP-Dome.tlc Vlolence Sheltir
EMP-Emergency Houslng Shalter
YES Ir.II-Youth Emargeney Shelters I and II
1990
1991
1st Qt:r. 2nd Qt:r. 3rd Qt:r, 4th Qcr.
1~~-.An:j.kIl3 S-Q !:. ,,~v I";" :rk: r~B~ lI.~ ~
. . . I
x
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'. ~~~ Johnson County Council of Governments
~ 4!OE \~C'rrc;;(CflSl b,',O(lty bM S2~%
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.....J1
January 11, 1991
f::~~~]
~1l.K.t",Ol)CIlrk
...1 10'1
Joanno M, Cadorol, Prosldont
Board 01 Dlroctors
Emorgoncy Housing projoct
A. A, 4, Box 89
Solon, IA 52333
Ao: Emorgoncy Shollor Granls Program Contract No. 90.ES,017
Door Ms, Cadorot:
This 101101 Is your notification that thoro Is a typographical orror In tho currant Emorgcney Shollor
Grants Program Agrcomont botwoon tho City of Iowa Clly and tho Emorgoncy Housing P/oloCI.
Ploaso attach this lollor 10 your ogroomont.
Tho lost son ton co on pogo 4 should rood
This Agroomont shall commonco upon cxocutlon by tho partlos and shalllormlnalo
on Juno 30, 1991, cxcopl os provldod horoln.
Slnco both tho City ollown Clly nnd your ogoney hovo cporotod on tho basis lhaltho lormlnatlon
dalo Is Juno 30, 1991,lhls corrodlon will causo no olloratlon In our plans or ocUvlUos.
Thank you lor your cooporatlon Ihroughoutthls grant procoss and for your ogoney's Important
lorvlcos 10 our community.
Slncoroly,
M.~ p~o-
Margo ponnoy
Human Sorvlcos Coordlnalor
bc5.3
7"
a ' 1 FI '~I 8
~:~g Johnson County Council of Governments
~ 41O[Wrr\l'r~rf~ f),'.nC:,f),'.r;'j,,:
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r,_
Juno 27, 1991
Joanno CadorOl, Prosldont
Emorgoncy Housing projoct Boord of Dlroctors
R R 4, Box 89
Solon, IA 52333
Door Joanno:
I om writing to confirm our rocont convorsatlon rooarding tho Emorgoncy Housing Projoct'.
oxpondituras lor tho Emorgoney Sholl or Grants Program contract 90oES.017. Final
oxpondituro flguras will dovlato somowhatlrom tho contracl amount., but tho dlllaroncas aro
not largo onough 10 nocossltato a contract amondmant.
CONTRACT ACTUAL
EXPENDITURE AMOUNT EXPENDITURE DIFFERENCE
Ronovatlon Aclivltlos $ \,660.00 fI,416.49 ..133.51
Stoll $ 6,200,00 .4,810,33 ..389.67
Utilltlos ond Insuranco $10,500,00 $11.023,18 :1:$623,18
TOTAL $17,260,00 m,260,OO $ 0,00
As you con soo Irom tho tablo obovo, tho dllloroncos ara oll.sottlng, and tho total grant
amount, $17,250,00, romalns unchongod,
I havo onclosod two coplos 01 this 101l0r. II you aro In aoroomont with this plan lor grant
oxpondituros, plom sign and do to bOlh eoplos of tho 101l0r. Koop ono for your lilos and
roturn ono to mo,
Thank you lor your cooporotlon,
Slncoroly,
f71.. C~r1~f P (t"VI'-CL.
Morgorot'R, Ponnoy (j.
Human Sorvlcos Coordinator
cadolll,II,
~(v,~ Ct.;"M,-t .ht.E.l'l~1
f] : 1 R '~I cl .
I.
RESOLUTION NO, 90- 70
RESOLUTION APPROVING AN AGREEMENT WITH THE EMERGENCY HOUSING
PROJECT FOR IOWA EMERGENCY SHELTER GRANTS PROGRAM FUNDING.
WHEREAS, Iho Slalo of Iowa has croatod tho Iowa Emorgoncy Sholtor Grants Program which
ullllzos U,S, Dopartmont 01 Housing and Urban Dovolopmonl funding for tho purposo of
providing sholtor sOIVlcos for homoloss pooplo In Iowa; and
WHEREAS, tho City 01 Iowa City dooms It In tho public Intorost 10 support sorvlcos for
homoloss pooplo In Iowa City; and
WHEREAS, tho Emorgoncy Housing Pr%ct Is an Dgoncy which provldos omorgoncy sholtor
and rolatod asslstanco 10 homo loss Individuals; and
WHEREAS, tho Iowa Stato Dopartmont of Economlo Dovolopmonl has agrood to mako Iowa
Emorgoncy Sholtor Grants Program funding avallablo 10 Iho City of Iowa City lor tho support
ollho Domostlc V1olonco Sholtor, tho Emorgoncy Housing Sholtor, and Iho Youth Emorgoncy
Sholtors I and II.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
I. That tho Agroomont for Iowa Emorgoncy Sholtor Grants Program funding 01 tho
Emorgoncy Housing ProJoct attachod horoto, and made a port horoof, Is horoby
approvod as to form and contont;
2, That tho Mayor Is horoby authorlzod to oxoeulo and Iho City Clork to attostlho said
Agroomont for Iowa Emorgoncy Sholtor Gronls Program funding of tho Emorgoncy
Housing proJoct.
It was movod by Kllbbv and socondod by lIorolll tz
adoptod, and upon roll call thoro woro:
tho Rosolutlon bo
AYES:
NAYS:
ABSENT:
...L-
...L-
X
X-
-r-
...L-
x Ambrlsco
Courtnoy
Horowitz
Kubby
Larson
McDonold
Novick
I "
"
7l!J9
tJ 'I FI LI t]
Rosolutlon No, 90- 70
Pago 2
Passod and approvod this I . t day 01
,1990,
ATTEST:l2I~ >1_' ,,) -I! ,r;1l)
CITY CLERK
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EMERGENCY SHELTER GRANTS PROGRAM AGREEMENT
this Emorgoncy Sholtor Grants Program Agroomont was modo and onlorod Into on Iho
-L day 01 ~. 1090, by and bolwoon tho CIIy 01 Iowa CIIy,
Iowa, a municipal corporation (horolnaltor roforrod to as Granloo), and tho Emorgoncy Housing
ProloCl (horolnaltor rolorrod to as Plovtdor) lor tho provtslon 01 rolalod sorvlcos and asslstanco
10 Granloo', ContraCl No, 9O-ES.OI7 with tho Slato 0' Iowa Dopartmonl 01 Economic
Dovolopmont
1. Tho Grantoo shllll mako avallablo to Providor tho sum 01 $17,250 In accordanco wlth
tho torms and conditions 01 this conltaCl, Iho granl conlracl agroomont bolwoon Iho
Slato 01 Iowa and tho Grontoo, No. 9O-ES.017, altachod horoto as exhibit I, and In
aeeordaneo wlth any subsoquonl provisions, roqulromonls and assurancos promulgalod
by tho Stalo 01 Iowa Ihat apply to said grant Any subsoquonl roqulromonls shall bo
.poclllcally Incorporatod horoln, Fatluro 10 adhoro 10 tho abovo.montlonod roqulromonts,
provtslons, and assurancos shall causo this Agroomonl to bo tormlnalod at Iho
dlscrotlon ollho Grantoo or Slalo. It Is agrood bolwoon tho partlos Ihat Ihls wrllton
Agroomonl, wlth altachmonts, os wrltton, Is Iho lull and comploto agroomont botwoon
tho partin
2, Tho Grantoo shall bo obllgalod to plovtdo said grant lunds 10 Provldor only on tho
condition Ihal said lunds sholl bo avallablo 'rom tho Slato 01 Iowa. Falluro ollho
Grantoo to rocolvo grant lunds Irom tho 51010 sholl causo this Agroomont 10 bo
tormlnalod,
3. Tho Provtdor, Its omcors. agonts, omployoos and assigns agroo 10 hold Iho Granloo
and Iho Stalo 01 Iowa harmloss 110m any and allllablllly, claims, damagos and litigation
arising Irom or Incurrod by loason 01 Ihls Agroomont
4. this Agroomont shall bo binding upon tho Granloo and Provldor, and nolthor shall
assign or translor Its rights and rosponslbl/ltlos wlthoul prior wrlllon consont ollho othor,
Howovor,ln no ovonl shall Grantoo transfor any final fiscal rosponslbllltlos, Including but
notllmltod 10, authorlly 10 roquostlunds, authorization 01 actlvlly status roports or final
audll.
6. this Agroomont shall bo govornod by tho laws of Iho Slato 01 Iowa, In Iho ovont any
provision 01 this Agroomont shall bo hold Invalid or unanforcoablo by any COUlt 01
compotanllurlsdlctlon, such Invalid portion sholl bo sovorablo and shall nollnvalldato
or rondor unonlorcoablo any othor provision horoof.
6. Tho torms and condillons ollhls Agroomonl may only bo amondod or supplomontod
by wrlllon agroomont 01 both paltlos and, whon nocossary, with Stalo concurronco,
Amondmonls roqulrlng slato concurronco Includo any dovlatlon from tho 10wa.Grantoo
Program Schodulo and Budgol.
7, Tho Provldor shall bo rosponslblo lor and adhoro to tho roqulromonts IIstod bolow, Non.
compllanco may bo grounds lor Grantoo cancolllng, tormlnatlng, or suspondlng this
contracl.
7fo~
a : 1 8 LI j:'
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A. Tho roqulromonll 01 TItlo VIII 01 tho Civil RlghlS Act 011000,42 U.S.C. 360t.19
and Implomontlng rogulatlonS; ExocuUvo Ordor '1003 and Implomontlng
rogulatlons at 24 CFR Part 107; and TItlo VI 01 tho CMI Rights Act 01 1004 (42
U,S.C. 2002cj.1) and Implomontlng rogulatlon. IlIuod al 24 CFR Part 1.
O. Tho prohibitions against discrimination on tho basis of ago undor tho Ago
Discrimination Act 01 1976 (42 U.S.C, 6101.()7) and Iho prohibition. agalnsl
discrimination against handlcappod Individuals undor Soctlon 604 01 tho
Rohabllltatlon Act 011973 (29 U,S,C, 794),
C. Tho roqulromonts 01 Exocutlvo Ordor 11246 and tho rogulatlonslssuod undor tho
Ordor ot 41 CFR Chaptor 60,
O. Tho roqulromonts 01 Soctlon 3 ollho Housing and Urban Oovolopmonl Act 01
1968, 12 U,S.C, 1701u.
E. Tho roqulromonts 01 Exocutlvo Ordor, 11625, 12432, and 12138, Conslstonl with
rosponslbllltlos undor thoso Ordoll, Iho Provldor must mako offorts 10 oncourago
tho uso 01 minority and womon's buslnoss ontorprlsos In connoctlon with
acllvltlos lundod undor Ihls part.
F. Tho roqulromonts ollho Antl.Drug Abuso Act of 1068 (P.L tlJO.690), Provldar
will admlnlstor, In good lollh, pollclos doslgnod to ensure that tho asslstod
homoloss laclllty Is froo Irom 1II0gal uso, possosslon, or dlslrlbutlon or drugs or
alcohol by lis bonoficlarlos.
8, Curing Iho lorm ollhls Agroomont, and lor throo yoars thoroaffor, Provldor sholl provldo
aSllslanco to Individuals who aro homoloss at Iho Emorgoncy Housing Shollor 01 331
N. Gllbort Stroot, Iowa City, Iowa, such asslstanco 10 Includo, bul not bo IImllod 10,
tomporary shollor and lood, sdvocacy snd rolorral, (horoanor 'Projoct1, Oolalls of Iho
SOMCOS 10 bo provldod aro outllnod In tho Emorgoncy Housing Projoctlnlormotion and
Goals and Objoctivos Statomonllor 1990.
9. As lis solo obligation undor Ihls Agroomonl, tho Granloo sholl pay to Provldor tho sum
01 $17,250 to bo usod by Provldor 10 support lis shollor aOMcos. $1,650 of Iho total
sum will be usod 10 Inslall a firo/socurlty alarm syslom and 10 Improvo an omorgency
exll doer, $5,200 Is to be used to support a now stoll position, $7,700 Is 10 bo usod
to meal tho shellor's utility expenses lor gas and electricity, wator, sowago, trash
romoval, and tolophono, Tho romalnlng $2,800 will bo usod lor Iho shollor'a liability ond
homeown.lr's Insurance,
10. Tho City shall provldo tochnlcal asslslanco regarding bidding proceduros and awarding
or conl/acls, but tho Provldor shall be responslblo lor all bidding procodures and
awarding of contracts. All procedures shall bo carried out In accordance wllh HUO
standards, and shall bo monltorod by tho Clly,
l!a9
:' 1 FI LI :=,.
3
1 ,. Tho Proloct thall bo complotod In compllanco wfth allappllcablo .1810 and loCal building
codos; and upon complotlon, shall bo operatod In compllanco with all appllcablo atato
and local codos and ordlnancos.
12. Tho Proloc1 shall nol bo consldorod comploto unlll altor rocolpt 01 'otlslac1ory lion
walvors covorlng all work and matorlals Installod, altor tho City has Inspec10d and
approvod complotod work, and altor tho Provldor cortinos thot all WOIk has boon
complotod to Its satlsfac1lon.
13. Tho roqulromonls 01 appllcablo soctlons 01: 24 CFR 05 'Unllorm Admlnlskatlvo
Roqulromonts lor Grants and Cooporallvo Agroomonts to Slato and Local Govornmonts,'
OMS Circular A-I22 'Cosl Prlnclplos lor Non.Profit Organizations,' and OMS Clrculall
A.IIO and A.120 shsll apply 10 tho uso 01 lunds dlsburaod undor this Agroomonl.
Coplos 01 said Circulars aro provldod and by oxocutlon 01 this Agroomont, tho Provtdor
acknowtodgos tholr rocolpl.
14, On or boloro Iho filth day of oach month during tho torm 01 Ihls Agroomont, Provtdor
will provldo to Grantoo a monlhly status ollunds ropor! doscrlblng Iho usos 01 lunds
rocolvod horolnundor, logothor wfth a porformanco roport doscrlblng progross In
roaching porformanco targots.
15. On or boloro January 6,1991 and July 20,1991, Provldor wfll provldo 10 Grantoo final
porformanco and lunds roports,
16. During a porlod of Ihroo yoars followfng Iho torm ollhls Agroomont, Provldor wfll provldo
10 Iho Grantoo quartorly roports which wflllncludo statistics portalnlng 10 Iho uso 01 tho
sholtor and a summary accounting 01 Provldor's fiscal status.
17. All paymonts to Iho Provldor shall bo subloc1lo Iho rocolpl by Grantoo of a roqulsltlon
for paymont. Tho roqulsltlon shall bo modo no moro Iroquonlly Ihan onco por monlh
and by Iho filth day ollho month, Such roqulsltlon wtll cloarly Idontlfy lunds on hand,
lotal oxpondlturo and match 10 dato, and any amount clssslfiod as an advanco, My
cash draws roquostod by Provldor sholl bo oxpondod within 30 calondar days 01 rocolpl,
or shall bo Immodlatoly roturnod 10 Iho Grantoo, .
16. Provldor acknowlodgos Ihsttho program undor which It Is 10 rocolvo tho funds provldod
horoln Is tho Emorgoncy Shollor Grants Program of tho Stato 01 Iowa, Ihallho aourco
01 funding for this program Is fodoral monlos, and Ihatll tho total 01 such paymonts
oxcoods $25,000 In a glvon fiscal yoar, tho Provldor sholl bo doomod a socondary
roclplont 01 lodoral monlos. For ovory fiscal yoar (July l.Juno 30) In which 1\ Is a
socondary roclplont ollodoral monlos, Provldor sholl hovo an audit pOrformod according
10 tho standards proscrlbod In Iho OMS Circular A-Il 0, A copy of such audit roport
and findings must bo submltlod to Iho Grantoo's Conlrollor within 120 days altar Iho
closo 01 that fiscal yoar.
l(P~
, ,:'1 R ,y ,LI
4
19, Tho Provldor shall provido uncontostod accoss 10 contrael rolatod rocords by any
approprlata fodoral or stato agonls, and rolaln said rocolds 101 no loss than throo (3)
yoar' aftor tho Iowa Dopartmont of Economic Dovolopmont's closo.outaccoplaneo. This
Includos any financial, procuromonl, and local malch rocords roqulrod for Iho Grantoo's
closo-out and audit, as woll as othor supporllng documonts and statistical rocords.
20. Duly authorlzod roprosontatlvos of tho Grantoo shall at all roasonablo tlmos havo accoss
to and tho right to Inspoct, copy, audit, and oxamlno all financial books, rocords, and
othor documonts of Iho Providor, and to mako slto vislls and survay participants In ordor
to ovaluato and monitor tho Providor's programs. No roport or publication rosultlng from
any such Inspoctlon, audll, oxamlnatlon, slto visll or survoy shall dlscloso tho namo or
othor Idontlfylng Information concornlng porsons using Providor', sorvlcos, Silo visits
and partlclpanl survoys shall bo dona only aftor consullatlon with Providor's dlroctor
rogardlng survoy mothods,
21. Tho Grantoo's solo rosponslbllity horolnundor shall bo 10 provido tho funds to Providor
In accordanco wllh tho torms of this Agroomont. Provldor shall at all tlmos bo doomod
nn Indopondont contractor and not a Grantoo omployoo, Moroovor, nothing contalnod
In this Agroomont shall bo construod 10 croato any spoclal duty, rolatlonshlp, association
or Ihlrd.party bonoficlary by roason of tho Providor's Involvomont wllh tho Grantoo.
Furthor, nolthor tho Grantoo, nor any olficor, omployoo, or agont of Iho Grantoo shall
havo authority to dlroct tho mannor or moans by which Iho Providor conducts II'
aclMtlos,
22. Tho Providor shall comply with tho onvlronmontal roqulromonls conlalnod In 24 CFR
576, and rolatod and nocossary fiood Insuranco provisions as may bo roqulrod undor
24 CFR 576.79(Q.
23. Projoct funds shall not bo usod dlroctly or Indlroctly to omploy, award contracts to,
ongago Iho sorvlcos of, or fund any eontractor or subroclplont during any porlod 01
dobarmont, susponslon or placomont In Inollglbllity status by tho Dopartmont of Housing
and Urban Dovolopmont pursuant to Iha provisions of 24 CFR Part 24, or pursuant to
any appllcablo law or rogulatlon of tho Dopartmont of Labor,
24, Tho construction or rohabllllatlon of rosldontlal structuros with asslstanco provldod undor
this contract Is subjoctto tho Load.Basod Palnl Poisoning Provontlon Act (42 U.S.C.
4021.4046), as Implomontod Ihrough rogulatlons contalnod In 24 CFR Part 35.
25. Tho Grantoo may lormlnato Ihls contract, In wholo or In part, at any tlmo boforo Iho
dato of complotlon whonovor It Is dotormlnod that tho Provldor has fallod to comply with
tho conditions of Iho contract. Tho Grantoo shall promptly notify tho Provldor In writing
of such dofault and Iho roosons for Iho tormlnatlon, togothor with Iho olfoctlvo dato
Ihorool.
26, This contrnct may bo tormlnatod upon 3O.days wrltton notlco by ollhor parly.
This Agroomont shall commonco upon oxocutlon by tho partlos and shalllormlnato on Juno
30, 1990, oxcopl as provldod horoln,
1(0')
0-'/ FI LI 5
5
For tho Emorgoncy Housing Proloc!
By: ~'d''''~ '1/1. (1.LM::r
e ovldor Chair
Attost: 7td((ltr 0 t.q/(((
.Secrlllalyrrioasuror (/
Dato: Iv '7n,'fI I<N [)
AttoSI: )7111",.. 'V' II ~"""
City Clork
Dalo:
Hnv I. 1990
Approvod by
"j.~ /1&/7/";/ Yft~
Attornoy'a Olflco
-I. PJ61C
;
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ll.o~
[1 'I R LI h
RESOLUTION NO, 90.~3
RESOLUTION APPROVINC AN ACREEMENT WITH THE IOWA STATE
DEPARTMENT OF ECONOMIC DEVELOPMENT FOR IOWA EMERCENCY
SHELTER CRANTS PROCRAM FUNDINC.
WHEREAS, the State of Iowa has created the Iowa Emergency Shelter Crants
Program which utilizes U.S. Department of Housing and Urban Development
funding for the purpose of providing shelter lervlces for homeless poople In Iowa;
and
WHEREAS, the City of Iowa City dooms It In the public Interest to support
services for homeless people In Iowa City; and
WHEREAS. the Iowa State Deportment of Economic Development has agreed to make
Iowa Emergency Shelter Crants Program funding available to the City of Iowa City
for the support of tho Domestic Violence Shelter. the Emergency Housing Shelter.
and the Youth Emergency Shelters.
NOW. THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA:
1.
That the Agreement for Iowa Emergency Sheller Crants Program funding
attached hereto, and made 0 port hereof. Is hereby approved os to form and
content;
2.
That the Mayor Is hereby authorized to execute and the City Clerk to attest
the said Agreement for Iowa Emergency CranU Program funding.
It was moved by ~ and seconded by
Resolution be adoptecr.Dnd upon roll call there were:
1I0rowitz
AYES: NAYS: ABSENT:
X Ambrisco
-X Courtney
-X Horowitz
-X Kubby
-X Larson
X McDonald
X Novick
Passed and approved this 3rd day of April . 1990.
the
ii
ATTEST: ))1,,,,,.. -I! ,;!, Il '
'CJi"\t C L E R K
I
.0..:t:"'f"
l(o~
[1 ,'I FILl ',-,
lUlling Agency:
ContrAct Tlth:
Deport.ent at Econo.lc Develop..nt
IOWA E.erlency Shelter GrAnta
Prog ra.
Grantaa:
ContrAct Nu.ber:
City of Iowa City, Iowa
90-ES'0I7
. t1ll4l SUlllmary
hdnrat
Orantnn
~
A.oun t :
$50,080
$50,080
$100,160
Sourco Agoncy/Law: U. S, Dopa rtlOnt of 1I0uslnl and Urban Doyo lop.ent;
Stewart B. HcKlnney IInuhn A..lltancl Act of 1988
Typo: Cost rolabursoaont
Efhctlye Datol July t, 1990
Expiration DAtal June 30, 1991
Subalt roqulsltlons to:
I..uo pAyaont to I
ESOP FinAncial Orflcor
Dopartlont of Econollc Doyolopaent
200 East Grand Ayo.
OBI Ho InBl, IA 50309
City of Iowa City
410 E, Washington Stroot
Iowa City, Iowa 52240
Tho Grantee agroos to porfora all servlcns sot forth In tho attached
Speclsl Condltlonl, ror the conllderatlon &tatod horoln. Tho rlahu and
oblllatlons of tho partlos to this Contract Ihall bo lubJoct to and
goyorned by tho Splclsl Condltlonl and tho Gonoral Condltlonl. To tho
oxtant ot any Inconllltoncy botwaon tho Spoclal Condltlonl or tho aonnral
Condltlolls, and any Ipoclflcatlonl or other condltlonl which au lado a
part of thll Contract, by roforonco or othorwlso, tho Spacial Condltlonl
and the Gonaral Condltlonl Ihall control. To tho extant or Iny
Inconllstency botwoon thl Spacial Condltlonl Ind the Gonorll Condltlonl,
tho Spoclal Condltlonl Ihall control.
"
"
IN WITNESS TIIEREOF, the partial horoto hive oxacutad this Contract on the
day and year last spaclflod balow.
Grantoo I llsu lng Agoncy I
TI t 10 I Hnvor
Datol April 1. 19QO
~ljPfR~~~~ f~,UJ !~~j,3 '-,y
0" LEGAL DEPARTMENT
A '"
llD'1
fJ :1 FI LI 8
Grantoel City oC low~ City
Contract No. 90-F.S'017
Pago 02
SPECIAL CONDITIONS
Article 1.0 Identification ~ Parties. This contract Is entered into
by and betwoen tho Departlent of Econolic Developlent, (haroafter referred
to as Planning Agoncy) and the City of low~ City (horoafter refarred to
IS Grant..).
Article 2.0 State~ent of Purpose.
WIIEREAS, Iowa's c1ths need to ilprove the quallty of axhtlng
elergency shelters for tho hOle less; snd
WIIEREAS, the bargoncy Sho I ter Grants Progru has bean cruted by
Congress to loss en this probla.; and
WIIEREAS, the Planning Agency haa been daslgnatad to addnhter tho
E~ergency Shelter Grants PrograM In Iowa; and
WIIEREAS, the Grantee hu the necessary ablllty to develop and carry
out e.ergency shelter actlvitiea, and has baen approved for fundln.;
TIIEREFORE, the partiu hare to do sgree IS followsl
Article 3.0 ALGA Covered. The Grantee shsll perfou all the work and
services required under this Contract in relation to providing olergency
shelter sssistance tOI DOIOltlc Vlolencn Intnrvontion, Elorgency lIolIsing
Project and Youth E.ergency Shelters.
Article 4.0 StateMent gl ~ And Services. The Grantee shall
perforM In a satisfactory snd proper lanner, as deter.lned by the Planning
Agency, the work activitias and servlcas as written and described In the
approved grsnt proposal sa sUI.arized in the Granteo's approved 1990
E.ergency Shelter Granta Progral Schedule. This Progral Schedule is
hereby lade a part of this Contract by reference.
Article 5.0 ReDorts And Products. The Grantoe ahall subN!t the
following reports I
~
Due Date
Granten PorforMoncQ ~
10th of the ~onth accolpanylng any
Cunds requnat (original and one copy)
Renuest/Status g! EundA ~
10th of every lonth when roqlluting
Cunds (orlglMI end Lhree coploa)
EJ.n4.l Performance/Funds ~
Within 30 daya of Contract Co.pletlon
anll within IS days oC the end of a
calendar yonr.
Awlli ~
In accordance with Single Audit Act
of 1984.
"
lro~
,'I FI L/'I
Gr~ntanl City of luw~ City
Contract No. 90-ES-017
Pago 0 J
Tho Planning Agency reserves the right to require lore frequent sub.lsslon
of the reports than as shown ~bove If, In the op In Ion of tho P lann Ing
Agoncy, lore frequent submissions would help I.prove Grontne's E.ergency
Sholtar Gr~nts Progr~..
Article 6.0 Deslenatlon Q! Olllclals.
6.1 Planning Agancy - The Dlroctor of the Depart.nnt oC EconoMic
Dnvalop.ent, or his deslgnoa, Is thn Ptannlng Agoncy oCClclat
authorized to axocutn or nngotlate any ch~nges In tho teras,
conditions, or ~.ounts specified In this Contr~ct.
6.2 Grantee - The Hayor Is tho Grantoe oCClclal authorized to
eXecuta any changes In the teres, conditions, or amounts
speclClod In this ContrAct. Tho Phnnlng Coordinator Is
doslgnated to nogotlato, on bahall of tho Grantoe, ~ny changes
to this Contract.
Article 7.0 limA Q! PorCorm~nco, Tho sorvlcos ol tho Grantoo are to
commonco as oC the 1st day oC July, 1990 and shall ba undertakon In
auch aoquanca as to aRSun tholr oxpeditlous complotlon. All ol tho
urvlcaa roqulred horoundor shall bo complotad on or bofore Juno 30,
1991.
Article 8.0 Additional Spacial Conditions,
8. I Audit Reoulromonts. Gran too 8udlts shall bo conductnd In
accordance with tho SlnBlo Audit Act ol 1984, P.L. 98-502 as
Implomontod by OHD Circular Numbor A-128, and tho GAD
publlcaLlon "Standards Cor Audit ol Govnrnmontal Organizations,
Progro.a, Actlvltlos and Functions." .
8.Z Porlormanco of Conditions Procodent. Tho Grantoo cortllles
that It hoa aatlsCiod all conditions procedent to tho award oC
the Contract.
8.3 Comollonce with Envlronment~1 Roaulramnnts. Funda sholl not bo
ro10asod undor thla ContrBnt until tho Gr~nteo hos satisCled tho
onvlronmontal roquiromenta sot forth In 24 CFR P~rt 576,
"Emorgoncy'Sholtor Grants Prngram".
8,4 Administration, Tho Contr~ct sholl bn admlnlstored In
~ccordonco with Choptor 21., Iowa Administrative Codn and all
appllcablo St~ta and Foderal tow and rnllulotlona,
8.5 Local Effort Ronulromonts,
8.5,1 !I44b, If tho grontoo "greM to prOl'fdn nosh
nontrlhutloa t.o thn Project an port uf thn opprovod budgnt
summary thon sunh cnntrlbutlon sha 11 bn provldod In
accordancn with tha contro':t budgnt ~nd program schadulns,
Expuadlturo9 abovn budgotOlI lovols IIn'-nnsnry to complntn
tho statomnnt of work and snrvlcns shnll bo pnld by locnl
funds,
"
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Grantaa: City of low8 City
Contnct No, 90-ES-017
P8A' '4
a,5,2 In-Kind. If thn ,untnn a,reea to provide in-kInd
contributions to the Projoct then said contribution shall
b. ae Ihown In tho epprovod budAot and pr08ral echadulas.
8,5.3 It II .xproeely underetond by tho Grenton that ehauld
locat eCCort not at least equal ,rant Cunde expnnded tho
Grantee will be roquired to reCund the diCCorence betweon
tho doculontod local errort and ,rant ClInd. expondod, Ae
part of tho Roqueet/Status o( Funds Report (Article 5,0)
the arantee shsll identify the caeh and in-kind local
efforts contributed durin8 the raport poriod.
8,~ Prior COHS, If the Grant.. hu rocolved writton opprovat (rol
tho PlonnlnA AAency to incur cortain coste prior to tha
o((octlve doto o( thie Contract. thon sold written approval and
the torls and conditions thoro In aro Incorporatod horoin and
lade a part o( this Contract by this ro(orenco os I( (ully sat
(orth. Any such costs incurrod prior to tho o((ectivo dati o(
this Contract ara subjoct to tho Spacial Conditions and Goneral
Conditions o( thl. Contract,
8,7 [ellure to Achieve Por(orlanco Terlots. In tho evont that tho
Grantee does not achieve tho por(orlanco tar80ts spocl(lad In
the Proaru Schedule, then (odoral (unds awarded will bo subjoct
to dlsallowanco. Tho laxllul porcontago o( (odorol (unds which
eny be disallowed due to (oilure to ochlove por(orlonco targota
lIill bo oq'lal to tho purcontogo o( tho per(orlonco targets not
achlevod.
,
Article 9.0 cgndltlona gl Pavm~n~
9.t Haxbum PaYments. It Ie exprouly understood and agreed that
the .,IxIIU. alounts to bo paid to the Grantoo by tho Planning
Agency (or any Ite. o( work or eorvlce shall con(orl to tho
budset undor Article to.O lubjoct to Soction 4.0 horoin. It Is
(urthor undoratood and e8reod that tho total oC all paYlonts to
the Grantoe by tho Planning Agoncy (or all work and sorvlco.
requlrod under this Cllntract shall not excood fiHy thousand
eighty dollars ($50,080) unloss eodlCled by wrltton amondlont
o( this Contrlct IS provldod In Soctlon 1.0 of tho Gonoral
Condition..
9,2 ROQue8t for PIYlont/Status of Funds. All paymonts to tho
Grontoe sha 11 bo subjer.t to tho rocolpt by tho Planning Agency
o( a roquost/status o( (unde roport. ThA roqulsltlon shall bo
..ds Iccordlng to thn (ormet spAcHiod by thA Planning Agoncy
and acceptnd by tho Agnncy not mora oHon than onr.o por lonth os
requlrnd In Artir.lo 5.0, SlIch r~qllnst will clurty Idnntl(y
progra. funds on hand, total oxpondituro and Mtr.h tn dato, Ind
any UOllnt cl..elClod na advlncn pnr 24 CFR 576.83. Any fundI
drawn dOlin shIll h. oxpondod within 10 calondar days o( rocolpt,
or sholl bA rotllrnnd to tho Planning Agonr.y Immodlatoly In
accordonco with tho r~qlllro;'nnt. o( 2', eFR 576,83. Tho Plonnlng
71o~
a 'I R S 'I
Grant~el City of low~ r.lty
Contract No, 90-ES-Ot7
Pase '5
ARency re.erv.. the rllht to withhold fun~a until It haa
reviewed and approv.d all laterlal, .uch II p~rllta or IIcenan
fro. other Itat. or fod,ral as~ncl.., which lay b. required
prior to proJact cOI.ancelent.
9.3 Recelnt of Fad,ral Funds. All pay"nts hereunder .hall ba
subject to tha receipt of f,daral grant funds by the Planning
Agancy. The tarllnatlon, reduction, or d~lay of rederalgunt
funds to the PIsnnlns Agency .hall, at the option of the
Plannln. Alency, be reflectad In a corresponding ,edification to
the condition. of thl. Contract.
Article 10.0 Proloct awillL
00
GRANTEE
mAL
Act. I -
Ranovatlon/R~habllltatlon
$ 3,530
$ 0
$ 3,530
Act. 2 -
Essential S,rvlc..
$ 5,200
$50,080
$ 55,280
Act. 3 -
Halnt.n~nco, Operation,
Insurance, Utllltle.,
and Furnhhlnls.
$41,350
$ 0
$ 41,350
Act. 4 -
1I01l1e.. Prevention
TOTALS
$ 0 $ 0 $ 0 I
I 'I
$50,080 $50,080 $100,160
I
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Contract No,
go _[S_017
GENERAL CONDITIONS
IOWA EHERGENCY SIIELTER GRANTS PROORAH
Section 1.0 Amend~ent Qf this DQcument
The Planning Agency Qr the Grantee .ay, during the duratlQn of thll
CQntract, deel It necelsary tQ lake alteratiQns tQ the prQvisiQns of this
CQntract. Any changes tQ the Special and/Qr General CQnditlQns Qf thll
CQntract, which are apprQved by the Planning Aaency, sh~ll be IncQrporated
herein. The prQvlsiQns Qf the alendlent shIll be In effect as Qf the dlte
Qf the alend.ent unless Qtherwlse specified within tho alend.ent, A
waiver Qf any cQndltlQn Qf this CQntract lust be In writing frQI the duly
authQrized Qfficlal Qf the Planning Agency specified In Article 6.1 Qf the
Spoclal CQndltiQns.
Seetlon 2.0 Pfttftnt and C~DYrt,ht
NQ laterial Qr product produced in whQle Qr In plrt under this
CQntract shall be subject tQ patent Qr cQPyright by thl Grantee In the
Unitod Statal Qr In any Qther cQuntry,
SectlQn 3,0 AccQunts and RecQrds
3.1 AccQunts - The Grantee Ihall lalntaln bQQkl, records, dQculentl,
and Qther evidence pertalnlna tQ all COStl and expenlel Incurrod and
revenues received undor thll CQntract to the extent and In luch detail al
will properly refl,ct all CQsts, direct and indiroct, of labor, laterlall,
equipment, lupplies, sorvlr.el, snd other COltl and expenlel of whatever
nature, for which pay.ent II clallod under this Contract, aa Ipeclfled In
Chapter 24,12, Iowa Adllnlstratlve Code and OH8 Circular A-I02.
3.Z Audit and Inspection - At any tile during norlal business hours
and al frequently as Is deemed necoslary, the Grantee Ihall lake available
tQ the Planning Agency, the State Auditor, tha General Accou~ting Office,
and the Departmant of 1I0uslng and Urban Devoloplent, for their
examination, all Qf its recQrds pertaining to all latterl covered by this
CQntract and permit those agencies to audit, exaline, lake excerptl or
transcripts frail such rocords, contract, Involcel, payrolll, personnel
recQrdl, cQnditlons of e.ploy.ent, and all Qther latterl covered by thil
Contract.
3.3 Audit Policy - Audits Ihell be perforlled in accQrdanco with the
Single Audit Act of t984, P.L, 98-502 as Ilple.ented by OH8 Circular
NUllbor A-128 and the GAO publication "StandArds for Audit of Govern.ental
Organizations, Programs, Activities and Functions".
3.4 Retention of Records - All rocordl In tho PQIsession of the
Grantee pertolnlng tQ this CQntract shall be rotained by the Grantoe for a
porled of throo (3) years boglnnlng with tho dat~ of the final clole-Qut
and audit accnptonco, All recorda shall be rotained boyond tho throo yoar
period if oudit findings have nQt be on rosQlved within that porlQd,
ltoq
a : r FI 5 :~I
.
Records for non-expendable property acquired under thll Contrlct Ihltl be
retained for s three (ll year period after the flnsl dllpolltlon of
property, Additional records Ihall be retained In accordance with Chapter
Z4, Iowa Ad.lnistrative Code.
Soctlon 4,0 Atlovabto Costl
4.1 Allowable COlts are speclflod under tho spproved budsot
presonted in tho Speclsl Conditions of this Contrsct, Allowsble costs In
contrscts with Stlto and local governmont sro lubJect to ludlt under tho
principles defined in OHB Circulars A-a7 and A-t28 where sll or sny part
of contrsct fundI sre obtained from tho fodorsl governlent,
4.2 Budget Revlllons . 8uelget rovlslons which will ruutt In chans..
of activity line-Ita. amounts in excoss of 10~ of the arant alount shall
be subject to approval of tho Planning Agoncy through for.al I.ond.ont to
this Contract. The Planning Agency will requiro sn uend..nt for In
activity IIne-itll decraase when the revision would lower the Grantee's
perfor.ance targetl. al described In the Progra. Schedule In the
Contrect. In no Instance ahalt a budset revision result In total costs
exceodlng the total contract a.ount, un loss othorwlse provided through
a.ond.nnt to this Contract. Budget revisions shall be co.patlble with the
Contract state.ent of work and sorvlces and of such nature aa to qualify
IS an allowable cnst. Budgat revision I.ond.onts requosted during tho
fins I 90 day I of the Contract porlod will ba approvod only if tho Planning
Agancy doter.lnos that such rovlslons sro necessary to co'plet. the
Contrsct work actlvitlos.
Section 5.0 SUSD~n!{on ftnd T~r~!nftttQn ot Contrftet
5.1 Susp.nslon - If tho Grante. falls to co.ply with tho Ipeclal
conditions and/or the sonora I terms snd conditions of thl. Contract, the
Planning Agency .ay, aftar notice to the Grantea, suspnnd the Contract and
withhold further plymnnts or prohibit the Grantae fro. Incurrlns
Idditlonal obligations of Contract funds, pending corrective action by the
Grantee or I decision to ter.inate In accordance with provisions 5.2 or
5.3 hereof. The Planning Agency .ay deter.ine to Illow such necesllry and
proper COStl which the Grantee could not relaonably avoid durins the
period of luspenslon providod such costs .eat the provllionl of HUD
regulationl ilsued purSUAnt to Office of Hanage.ent and Budget Circular
No. A-8',
5.2 Ter.lnatlon for Cause - The Planning Agency lay tor.lnate thil
ContrAct In whole, or In part, at any time before the dote ot co.pletion,
whenever It Is detor.inod that the Grantee has tailed to co.ply with the
conditions of the Contract. The Planning Agency Ihsll pro.ptly notify the
Grantee In writing of the determination and the reasonl for the
torlination, together with the effective date. Payments ISde to Grantoo
or recover leI by the Planning Agoncy under Contracts ter'lnoted for cauao
shell be In Iccord with the legal rights and llobllltloa of thl pArties.
Paymonts and recoveries laY Includo, but aro not limited to tho
rollowlngl Paymonts will bo allowod for costs dotormlnod to be In
compllanco with this Contract up to tho dato of tormlnatlon, baaed on
accoptod clou-outs and audita, TIlo Grantoo shall roturn to tho Planning
Agnncy all unencumhorod funda within onn wank of notice of tarotnatlon.
.2.
lb~
:1 FI S ,LI
Furthor, ony costs prlvlously paid by tho Planning Agoncy which aro
lubsoqu.ntly d.t.r.inad to bo unalloweble through audit and close-out
procedures, sholl bo returnod to tho Planning Agoncy within thirty (30)
days of .uch doter.lnotion.
5.3 Ttr.lnatlon for Convlnionct . Tho Planning Agoncy or Orantto .ay
tlr.lnatt Contracts In whole, or In port, whon both partial agrel that the
continuation of tho proJoct would not produce beneficial results
co"onlurato with tho futuro expenditurt of funds, The two partlls Ihall
alrto upon tho tlr.lnatlon conditions, including the effectivo date and,
In the caso of partial tor.inations, the portion to bo ter.inated, The
Orantee shall not incur new obligations for tho ter'lnated portion after
the tffectivt date, Ind shall cancol 01 .ony outstanding obligations os
possible. Tho Planning Agency sholl allow full credit to tho Grsntoo lor
the Planning Agency share of the noncancollablo obligations, propsrly
Incurred by tho Grantlo prior to ter.inotion.
5.4 Rights In Inco.ploted Products - In tho avant tho Contract Is
tlr.lnoted, all finishod or unfinlshod doculonts, data, roports or other
laterial propared by ths Grantee under this Contract ahall, at the option
of tht Planning Agency, beco.o Its property, and tho Grsntoe ahall be
entitled to recolve Just and equitable co.pensetlon for eny satisfactory
work co.plttod on such docu.onts snd other lIaterials.
Section 6.0 Civlt Rlthts Provisions
oft
The grantoo Ihall bl rosponsible for and adhero to tho roqulrolonts
6.1 The require.onts of Title VIII of tho Civil Rights Act of 1968,
4Z U.S.C. 3601-19 and Ilple.ontlng rogulations; Executivo ardor 11063 and
ilple.enting rogulstlons at 24 CFR Port t07j and Title VI of the Civil
Rights Act of 1964 (4Z U.S.C. 2002d-t) and i.plo.ontlng rogu]ationo II sued
at 24 CFR Part I.
6.2 Thl prohibitions agalnot discrl.lnatlon on the basis of ogu
under the Age Discri.inotlon Act of 1975 (42 U.S.C. 610t-07) snd tho
prohibitions sgainst dlscrlllnotlon against handicappod individuals under
section 504 of ths Rehabilitation Act of 1973 (29 U.S.C. 794).
6.3 The roqulro.ents of Exocutivo Order 11246 and tho rogulatlons
Issued under the Order at 4t eFR Chaptor 60.
6.4 The requiro.ents of soction. 3 of tho 1I0using and Urban
Develop.ent Act of 1968, 12 U.S,C. 1701u.
6.3 The roqulrelonts of Exocutlve Orders tt625, 12432, and t2t38.
Conslstont with responslbllitios undor these Orders, tho grontoo must mske
efforts to oncourago tho usa of .Inority and woman's buslnoss ontorprlsos
In connoctlon with activities fund ad undor this port,
6,6 Tho roqulro.onts of tho Anti-Drug AbuftO Act of 1988 (Pub, L,
100,690) - Grantnes will ed.lnlstnr, In good faith, policios doslgned to
onsuro that tho osslstod homnloso facility Is fro 0 fro. i110go1 use,
Pooo"lslon, or dlotrlbutlon of druga or alcohol by Its benoficlaries,
- J.
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6.7 Nonca.pllancl with thl Civil Rlahta LawI . tn thl Ivent or the
Grantll'l nonca.pllancl with the nondllcrl.lnatlon clausll or thll
contract or vlth Iny or the Irarlslld rulll. rlautltlans, or requests,
this contract .ay bl canclled, ter.lnated, or sUlponded Ilthor wholly or
In part. In Iddltlan, the State or Iowa uy take rurther action, I.paslng
athor lanctlonl and Invakln, Iddltlonal re.edlos as provided by the towa
Civil RI.hu Act or t?65 (Chapter 60tA, ~ Q,( W. 19&9) or as
otherwlla provided by law.
6.& Th. Grant.e will Includa the provlslona or Sectlonl 6.1 through
6.6 In Ivery lubcontract unit.. u..pt by the Stlte or Iowa, and ..Id
provlllanl viii bo bind In. on lach luhcontrlctor. Thl Granteo will tako
luch action vlth relpect to Iny lubcantract al the St.tl or lawI .ay
direct 41 a .unl or onfarclnl IlIch pravlllanl Includln. Ilnctlonl for
nanco.pllancl. In tho IVlnt the Grantee bOCO'11 Involved In or II
thraatenad by Iltl.atlon vlth a lubcantractar or vendor al I result of
luch direction by tho Stltl of lawI, tho Grantll .ay roqu..t tho Statl of
Iowa to .ntlr Into luch Iltl,etlnn to peotlct tho Intor.4ts of tho Statn
of lova.
Slctlon 7.0 Inter.~t or Plannlnr A~ftncv. Granteo. Olflclal' and Othor~
7.1 Plannln. Aglncy . No afrlcor, .e.bor, or e.ploYle of the
Ptannln. A.lncy and no .o.berl of It I .avernlnl body, and no other public
official af.the ,overnlna hady of the laclllty or lacalltlel In vhlch the
praJlct I. Iltulted or beln. clrrled out vho exercll'l any functlonl or
relponllbllltlel In the revlov or Ipproval of the undertakln. or carrying
out of thll project, Ihall partlclplte In any declllana ralatln. to thla
Cantr.ct which affect hla perianal Interelt or the Interolt of any
corporation, partnerlhlp, or alloclatlon In vhlch he II directly or
Indirectly lnterelted or have eny porlonal or fln.ncl.1 Interest, dlrlct
or Indlrlct, In thll Contract or tho pracllds theroal.
7.2 Grantoo. Tho Grontoe covenants that no official, o.ployoo, or
a.ent of tho Grantle preaently haa any personel or financial Interest and
shall not acqulrl any luch Interest, direct or Indirect, vhlch vould
conflict In any .anner or delree wIth the perfor.ance of servlcos requlrod
to be porfor.ad under thll Conteact. Tho Grantee furthor covenants that
In the perforlance of thll Contract no person hsvln. .ny such personal or
fln.nclal Interost shall be o.ployed.
7.3 Confllctl al Intorolt . Chlpter 6&0, ~ Q,( lQwA, 1989, the
"Iova Publlc Officials Act", shall be adhered to by tho Grantee, lu
officials and 81ployees. In addition, tho spncUlc requlruonts of 24 CFR
576,79(d) do heroin apply.
7.4 Political Activity. No portion of prolra. funds shall be used
for any partllan political activity or to further the ellctlon or defoat
of any candidate far public office. Neither tho praRrs. nor the funds
provided therefore, nor tho per40nnel e.ployed In tho ad.lnlstratlon of
this Contract, shall bn In any way or to any extent, enaagod In the
conduct of political activities In contravention of The lIatch Act (5 USC
Chapter IS),
.4.
lb'i
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7.' Bonus or Co..lsslon - No pay.ent of any bonus or co..I.slon
shall ba .ade for the purpose of obtalnlnc State approval of the
app licat Ion for such a..la tance, or SUte approval of app IIcat Ions for
additional asalstancs, or any othsr approval or concurrence of the State
requlrad undar this Contract, Title I of tho Houslnc and Co..unlty
Davalop..nt Act of 1974 II aunded, or IlUD uCulatlons or State rul.. with
raapoct horewlth; provldod, however, that reaaonable feea for bona fide
tochnlcal, consultant, .anacerlal or other .uch .ervlcas, oth.r thin
actual .ollcltatlon, ara not horeby prohibited If otherwise ellclbl. .s
prosu. costa.
Sactlon 8.0 Alalgn.ont of lntorest
Nalthar thl. Contract or any financial Intora.t thor.ln nor clal.
thoraunder .hall be as.lsned or tran.ferrad by the Grantoe to Iny other
party or partla..
Soctlon 9,0 Porsonnel
9.1 Selactlon - The Grantee roprosent. that ho hs., or will I.cure,
sll parsonnal required In perfor.lns tho work and ..rvlcel und.r thl.
Contract. Such porsonnal ahall not b. o.ployaas of or havs any
contractual r.latlonshlp with the Plannlns Asoncy.
9.2 Qunllflcatlon - All of the work and .orvlce. roqulred h.reund.r
will ba porforlad by tho Granto. or undor hi. .uporvl.lon and all
parsonnel ensasad III the work .hall be fully qualified and shall be
authorlzod undar state and local law to porfor. .uch ..rvlcas,
Sactlon 10.0 Envlronlontal and Flood Inlurnnco Raoulro.ontl
10. I Th. Granta. ahall co.ply with tho anvlron..ntnl raqulre.ont.
contalnod In 24 CrR 576, and ralatod and nacoalary flood Inlurance
provlalons as .ay be requlrod under 24 CrR 576.79(f).
Section 11,0 Contraotorl and Subreclptontl LI.ttod
Project funds shall not be uled dlroctly or Indirectly to e.ploy,
awnrd contracts to, or othorwlao onsasa tho .orvlcos of, or fund Iny
contractor or subroclplant durlns any porlod of dobnr.ont, suspenllon or
placalont In Inollslbllity status hy the Dopartlont of 1I0uslnc and Urban
Devoloplont pursuant to the provisions of 24 CrR Part 24, or pursusnt to
any applicable law or resulatlons of tho Dapnrtlont of Labor.
Section 12,0 Load'Basod Pslnt
The construction or rahabllltatlon of resldontlal structures with
asslstanco provided undor this Contract Is subject to the Load-Balad Point
Polson Ins Prevontlon Act (42 u.s,e. 4821.4846) as Ilplalentod throush
ragulatlon. contslnod In 24 erR Psrt 35.
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Section 13,0 Contract Covora20
This Instrumont, and any roforoncod ottachlonts horoto or doculants
referrod to haraln, contains tha ant Ira sgree.ont batwaan tha partlea and
any Itata.onts, Induca.ents or prollles not contalnod horoln shall not ba
bindlna upon sold partlos. This Contract shall bo binding upon tho
succ.ssors In office of tho ralpectlvo partl.s,
If any of tha provisions haroln shall ba In conflict with tho laws of
the Stato of Iowa, or shall bo doclarad to bo Invalid by any court of
rocord of this stata, such Invalidity Ihall bo construad to offoct only
luch portions as ora declarod Invalid or In conflict with tho law and luch
ralalnlng portion or portions of tho agraalent shall ro.aln In offect and
shall ba construod as If such Invalid or confllctlna portion of luch
a8raa.ant waro not contained haroln.
Soctlon 14,0 LitiGatIon
Tho Grantao a8roos to pay tha cost of any IItl8atlon arlaln8 fro.
falluro of tho Gronteo to cOlply with the rulos and r08ulatlons In this
Contract or rosultlng fro. tho nogllgonco or Inco.patonce of tho Grantoa.
In carrying out tho provisions of tho Controct or In exercising any powor
or authority grantod to tho Grantoa thoroby, thoro shall bn no liability,
personal or othorwisa, upon tho Planning Agancy, it baing undarstood that
In luch lattors tho Planning Agoncy acts Cor tha Stato. Furthor.oro, the
Grantoo shall indemnify and savo horml8os tha State frol suits, actions or
cia lis of any charactor brought for or on account of any Injuries or
da.agos raceivod by any person or property resultln8 fro. operations of
tho Grantea or any persons working undor hi., carrying out tho terls of
this Contract.
Soctlon tS.O Rosolutlon of Dlsa2roamant
In tho ovont of any disagrooment betwaon tho Grantoo and tho Planning
Agency rolstlng to tho technical cOlpoionco of tho work and aorvlcos being
porformed and its conformity to tha roqulramonts of this Contract, the
decisions of the Planning Agency shall provall.
Soction 16.0 Financial Obli2ation of tho Stato of Iowa
Tho Partloa horoto ogreo that tho rulas and ragulations In tho
Emargancy Sholter Granta Program Contract batwaon tho Stato of Iowa and
tho Dapartmont of Housing and Urban Dovo lopmont aha 11 bo and ora huaby
lado a part of this Contract. It Is furthor agrood that tha Stato of Iowa
shall not, undor any circumstances, bo obllgatad financially undor this
Contract, axcopt to pay accordln8 to the torms of this Contract.
+
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ATr,I.QoMlTr C . PAGE t OF 2
PFD:;?A'i SOiEtUI.E
1M F::\u'gC\cy Shelcer Gr3nCS Progr.:l::l
L1 lAlpc. of Eccncml.c !"..ve1opl'l1'c
200 E.1sc Cr.md Ave,
!Al.s l'bizles. 10\0;1 50J09
PAGE 1 OF 2
Accivic,! 1. IW14bUiucicn
Mile.sccnes
OVIP'. . _. .-
-~.. ~" ~-
"~'''. ... r .. - , J
~ L ...... . J
. . .. ,
Tiki bid. for IXClrior lishtins/alarms
In.tlll Ixtlrior liShtins/alarms
-, ,-, .." .. ,
.. ",' J
EHP' _ ..." 'U MO', . .
\c:ivit'1 2. Essenci.\l Se:".r1ces
ll.le.sccne.s DVIP . Provide shelter services
EHP' Advlrti.l/interview for new po.ltion
Hirl per.on(.) to fill new po.ition
New .tlff provides .ervleos
Providl .hlltar .erl/leas
YES I&II'Provida .hlltar .arvieas
i,l~:l..lit" Jo ~Uinc.,Ccers., Ins.,Ucils.,Furns.
1l.1e.s cone.s
OVIP'
, .'
1 ,-- .....- "
PlY for utilities (ineludas phonal
PlY for insurlnee
... - - .-...
, ,.
o , . . 'Co " J , .
EHP' PlY for insurlnea
r~:i'lit" 4. Haneless Preventicn
Hilescones
Applic.:lllc: City of IOWA City
Address: 410 E. W.shlngton St., law. City
Shalcer(s): OVIP'Oomastle Vlolenea Shelter
EHP'Emerseney Houslns Sheltar
YES I&II'Youth Emersaney Shaltars I Ind II
1990
1991
1sc Qt:r. 2nd Qt:r. Jrd Qcr, 4th Ocr.
t.... !',.U .' U .. r "I' "
-JV:I oM Ate m ocr ~ ~ J~ifo&lAAft.
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A!tACr~ C . PACE 2 OF 2
, , _p~~S~
10\0'3 F:re..'1cncy Shel eer Gr3nU Prog:-lCI
Ia Cepe. of Eccnan1.c C\.'Ve1oprme .
200 Ea.5t Crmd Ave,
Des 1'b1nC!.S, IO\o.'3 50309
PAGE 2 OF 2
~.ceiviC'1 1- RehabUit:.aticn
~esecnes EHP COIITINI1ED
EHP'
Tako bid. for omoraency exit door
Rehana/add panic bar to exit door
Take bid. for flre/llcurlty a14m .y.tam
Install flro/.ecurlty alarm .y.tom
YES I&II'Draft .pec.l.ollclt bid. on rohab
Receive & Avard bid. projoetl
Bealn rehabilitation projects
Conclude rehabilitAtion projects
'.c:ivicy 2- Essential Services
~.!.lestcnes
AppliC3llt: City of IOVA City
~ClSs: 410 E. Wa.hlngton St., Iova City
Shelter(s)I DVIP-Oome.tlc Violence Sheltor
EHP-Emorloncy Rou.lna Sheltor
YES I&II-Youth Emersoncy Sholter. I and II
1990
1991
1st Qt:r, 2nd Qtr. 3rd Qtr. 4th Qtr. I
I kj-.fut Al!8 s:~ ~. .:3; I';:~ #:t r~Il~~ An IiXYI
I
. . . I
x
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x x
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I
o ,'I FI b 'I
January 11, 1991
Jeanno M, Cadoret, Presldont
Board 01 Directors
Emergency Housing ProJoct
R. R. 4, Box 89
Solon, IA 52333
Re: Emorgoncy Shellor Grants Program Contract No, 90.ES'017
Dear Ms. Cadoret:
This leller Is your notillcallon lhatlhere Is a typographical error In the curront Emelgoncy Sholtor
Granls Program Agreemont between tho City 01 Iowa City and the Emorgoncy Housing ProJoct.
Pleaso allach this reller to your agreemont.
Tho last sentonco on pago 4 should read
This Agroement shalt commonce upon exocullon by the partlos and shalllormlnate
on Juno 3D, t991, except as provldod herein,
Slnco both the City of Iowa Clly and your agency have operatod on tho basis thai tho termlnallon
dato Is June 30,1991, this correction will cause no alterallon In our plans or acUvlVos,
Thank you for your cooporallon throughout this grant process and 101 your agoncy's Important
services to our communlly,
Sincerely,
M~";t p~
Human Servlcos Coordinator
bc5.3
"
llo~
, Fl. b e
"..?~ Johnson County Council of Governments
== - =-== 410Ev..O\I'rgrcnSl bAOC1ry.bMJ2:-1G
f~
r,._
January II, 1991
Rov. DavId Schuldt, Prosldont
Board 01 Ol/octors
Youth Homos, Inc.
P.O. Box 324
Iowa City, IA 52244
Ro: Emorgoncy Shollor Grants Program Contract No, 90.ES.0 17
Dear Rov. Schuldt:
this rollor Is your noliflc:lllon th:lt thoro Is a typographICal error In tho current Emergency Sheller
Granls P/ogram Agreement betwoon the Clly 01 Iowa City and Youth Homes, Inc, Ploaso allach
this loller 10 your agreemont. .
Tho last sentonce on pago 4 should road
This Agroomont shall commenco upon execullon by tho panlos and shall tormlnato
on June 30, 1991, except as provided horoln.
Since both the CIty 01 Iowa City and your agoncy have oporatod on tho basIs that the tormlnatlon
dato Is June 30, 1991,thls correction will cause no alleratlon In our plans or acUvlUes.
Thank you for your cooperation throughout thIs grant process and for your agency's Important
servIces 10 our community.
SIncerely,
~~~
Human ServIces CoordInator
.,
bc5-4
?"'I'
II I
fJ : I R b .~l
(, M,
RESOLUTION NO.
90-7\
RESOLUTION APPROVING AN AGREEMENT WITH YOUTH HOMES, INC. FOR
laNA EMERGENCY SHELTER GRANTS PROGRAM FUNDING.
WHEREAS, tho Stalo of Iowa has croatod tho Iowa Emorgoney Shollor Grants Program which
ullllzos U.S. Dopartmont 01 Housing and Urban Dovolopmonl lundlng lor tho purposo 01
providing .hollor IOMeOS lor homoloss pooplo In Iowa; and
WHEREAS, tho City 01 Iowa City dooms It In tho publlo Intorosl to luPPOrt sorvlcos for
homolOll poeplo In Iowa City; and
WHEREAS, Youth Homos, Ino, Is an agoney which provldos omorgoney Ihollor and rolatod
a5llslanco to homoloss youth; and
WHEREAS. Iho Iowa Stato Dopartmonl 01 Economlo Dovolopmont has agrood to mako Iowa
Emorgoncy Shollor Granls Program lundlng avallablo 10 Iho City 01 Iowa City for Iho sup pori
ollho Domosllo V1olonco Shollor, Iho Emorgoncy Housing Shollor, and Iho Youlh Emorgoncy
Sholtolll and II.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
I. Thot Iho Agroomont for Iowa Emorgoncy Shollor Gronts Program funding 01 Youth
Homos, Ino, ollachod horoto, and mado a part horoor, Is horoby approvod as to form
and contanl;
2. Thallho Mayor Is horoby authorlzod to oxoeulo and tho City Clork 10 allost tho said
Agroomonl for Iowa Emorgoncy Shollor Granls Program funding of Youth Homos, Ino,
'I
II was movod by Kuhhv and socondod by lIorolllt~ tho Rosolullon bo
adoptod, and upon roll ealllhoro woro:
AYES:
NAYS:
ABSENT:
x
--r-
-
....L-
...L-
x
-X
x Ambrlsco
Courtnoy
Horowitz
Kubby
Larson
McDonald
Novick
TIO
a " FI b LI
RosoluUon No. 90. 71
pago 2
Passod and approvod \hIs I M t day 01
, t990,
AllEST:iJf"~ " I l ~ .,1
C CLERK
.
t}"L.d2
110
':'1 Rb 5
EMERGENCY SHELTER GRANTS PROGRAM AGREEMENT
this Emorgoncy Sholtor GranlS Program Agroomont was mado and ontorod Inlo on tho
-L day 01 ~, 1990, by and botwoon tho City 01 Iowa CIty,
Iowa, a municipal corporation (horolnoltor rofouod 10 os Grantoo), and Youth Homo" lno.
(horolnahor roforrod to as Provldor) lor tho provision 01 rolatod sorvlcos and asslstanco to
Grantoo'a Contract No. 9Q.ES.OI7 with tho Stoto 01 Iowa Dopartmonl 01 Economlo
Dovolopmont.
,. Tho Grantoo shall mako avallablo 10 Provldor tho sum 01 $17,700 In accordanco with
Iho lorms and conditions ollhls conlract, tho granl conlract agroomonl bolwoon tho
Slato 01 Iowa and Iho Granloo, No. 9Q.ES.OI7, allachod horoto 01 Exhibit I, and In
accordanco wilh any aubsoquonl provisions, roqulromonts and assurancol ptomulgalod
by Iho Slalo 01 Iowa Ihat apply 10 laid grant. Any lubsoquont roqulromontl ,hall bo
apoclncally Incorporalod horoln. Falluro 10 adhoro 10 tho abovo.montlonod roqukomonll,
provisions, and assurancos aholl causo this Agroomonl to bo lormlnalod at \ho
dlscrotlon of tho Granloo or Stolo, It Is agrood botwoon Iho parllo' \halthll wrlllon
Agroomont, with allachmonls, as wrlllon, Is Iho lull and comploto agroomont botwoon
Iho pOrllos.
2. Tho Granloo shall bo obllgatod 10 provldo laid grant funds 10 Provldor on~ on \ho
condition that said funds shall bo avallablo from tho Stalo 01 Iowa, F alluro 01 \ho
Granloo to rocolvo granl lunds from tho Slato aholl causo this Agroomonl 10 bo
lormlnatod,
3, Tho Provldor, Its olncora, agonla, omployoos and asslgna agroo to hold tho Granloo
and tho Slato 01 Iowa harmloss Irom any and 011 liability, claims, damagos and litigation
arising from or Incuuod by roason 01 this Ag/oomont.
4. this Agroomont shall bo binding upon Iho Grantoo and Provldor, and nollhor sholl
assign or Iransfor lis rights and rosponslbllitlos wlthoul prior wrllton consonl of tho o\hor,
Howovor, In no ovont sholl Grantoo translor any final fiscal rosponslblllllos, Including bul
nOlllmltod 10, aulhorlty to roquostlunds, authorization 01 acllvlly slatus roports or final
audit.
5, this Agroomonl ahall bo govornod by Iho Iowa 01 tho Stoto 01 Iowa. In Iho ovonl any
provision 01 this Agroomonl aholl bo hold Invalid or unonlorcoablo by any court 01
compotont Jurlsdlcllon, such Invalid porllon shall bo sovorablo and ahall notlnvalldalo
or rondor unonforcoablo any othor provision horoo!.
6, Tho torms nnd condlllons of Ihls Agroomonl may only bo amondod or supplomontod
by wrlllon agroomont 01 bolh porlloa and, whon nocossary, with Stalo coneuuonco,
Amondmonts roqulrlng stato concu/ronco Includo any dovlollon from Iho 10wo.Grantoo
Program Schodulo and Budgot.
7, Tho Provldor ahnll bo rosponslblo lor and adhoro to tho roqulromonls IIstod boloII'. Non.
compllanco may bo grounds lor Grantoo cancolling, tormlnatlng, or auspondlng Ihls
contract.
)'-
7'1D
0:'1 FI b b
2
A Tho roqulromonls 01 nllo VIII 01 Iho Civil Rlghls Acl 01 1968, 42 U.S.C. 3601-19
and Implomonllng rogulatlons; Exocutlvo Ordor 11063 and Implomontlng
rogulatlons al 24 CFR Pari 107; and Tltlo VI of tho Civil Rights Acl 011964 (42
U.S,C. 2002d.l) and implomontlng rogulatlons Issuod at 24 CFR Part I.
B, Tho prohibitions against discrimination on Iho basis 01 ago undor tho Ago
Discrimination ACI 01 1975 (42 U.S,C, 6101.07) and tho prohlblllons agalnsl
discrimination against handlcappod Individuals undor SoCllon 504 01 tho
Rohabllltatlon Act 011973 (29 U.S.C. 794),
C. Tho roqulromonls 01 Exocutlvo Ordor 11246 and lho rogulatlons Issuod undor tho
Ordor at 41 CFR Chaptor 60.
O. Tho roqulromonts 01 Soctlon 3 of tho Housing and Urban Dovolopmont ACI 01
1968, 12 U.S,C. 1701u.
E. Tho roqulromonts of Exocutlvo Ordors 11625, 12432, and 12138. Conslstonl wllh
rosponslbllltlos undor Ihoso Ordors, tho Provldor must mako ollorts to oncourago
tho usa 01 mlnorlly and womon's buslnoss ontorprlsos in connoctlon wllh
actlvltlos fundod undor Ihls pori.
F. Tho roqulromonts ollho Antl.Drug Abuso Act 011966 (P,L I ()()'690), Provldor
will admlnlstor, In good fallh, pollclos doslgnod to ensure thai tho asslstod
homoloss laclllty Is froo Irom 11I0gal use, possosslon, or distribution of drugs or
alcohol by lis bonoficlarlos,
6. During tho torm ollhls Agroomonl, and for throo yoars thoroaltor, Provldor ahall provldo
shollor, counsollng, and suporvlslon 10 homoloss youth. Provldor agroos 10 provldo sold
sorvicos al tho curronl Youth Homo Emorgoncy Sholtor facllltlos (horoaltor 'Projoct1.
ootalls 01 tho sorvicos to bo provldod ora oulllnod In tho Youth Homos Information and
Goals and ObJoctlvos Statomonl for FY91,
9, As Its solo obligation undor Ihls Agroomont, tho Grantoo shall pay to Provldor tho sum
01 $17,700 10 bo usod by Provldor to support Its sholtor sorvlcos, $400 ollho lotalsum
Is 10 bo usod lor a IIro oscapo alarm at Youth Emorgoncy Shollor I, $15,500 Is 10 bo
usod to moot tho sholtors' oxponsos for gas and oloctrlclty, walor, sowago, and
tolophono, Tho romalnlng $1,600 Is to bo usod lor roal ostato, liability, and vohlclo
Insuranco oxponsos,
10. Tho City sholl provldo tochnlcal asslstanco rogardlng bidding procoduros and awarding
01 contracts, but Iho Provldor shall bo rosponslblo lor all bidding procoduros and
awarding of contracts, All procoduros shall bo carrlod out In accordanco wllh HUo
standards, and shall bo monllorod by tho Clly.
11, Tho proJocl sholl bo complotod In compllanco with all appllcablo slato and local building
codos; and upon complotlon, shall bo oporatod In compllanco wllh all appllcablo state
and local codos and ordlnancos,
11D
fJ .:' I A b ',-,
3
12. Tho Prolocl shall not bo consldorod complolo until allor rocolpl of satisfactory lion
walvor. cavorlng all work and malorlals Inslallod, altor tho Clly has Inspoclod and
approvod camplotod work, and altor Iho Provldor cortifios Ihal all work has boon
complotod to lis satlslacllon,
13, Tho roqulromonts of appllcablo socllons 01: 24 CFR 05 'Unlform Admlnlstratlvo
Roqulromontslor Granls and Cooporatlvo Agroomonls to Stato and Local Govornmonls:
OMB Circular A-I22 'Cost Prlnclplos for Non.Profit Organizations,' and OMB Circulars
A.1I0 and A.I28 shall app~ to Iho usa of funds dlsbursod undor lhls Agroomont.
Coplos 01 sold Circulars aro provldod and by oxocutlon of this Agroomont, Iho Provldor
acknowlodgos Iholr rocolpt.
14. On or boforo tho filth day of oach month during tho torm of this Agroomonl, Provldor
will provldo to Grantoo a monlh~ status 01 funds roport doserlblng Iho usos oflunds
roeolvod horolnundor, togolhor with a por/ormanco roport doscrlblng progroSl In
roaching porformanco largols.
15. On or boforo January 5,1991 and Ju~ 20,1991, Provldor will provldo to Grontoo final
porformanco and funds roports.
18, During a porlod of Ihroo yoarsfollowlng tho torm 01 this Agroomont, Provldor will provldo
to tha Grantoo quartor~ roports which wllllncludo atatlstlcs portalnlng to tho uso of tho
.hollor and a summary accounting 01 Provldor's fiscal status,
17, All paymonts 10 Iho Provldor shall bo subjoct 10 tho rocolpt by Grantoo 01 a roqulslllon
lor paymont. Tho roqulsltlon ahall bo mado no moro froquontly Ihan onco por month
and by Iho filth day 01 tho month, Such roqulsltlon will cloarly Idontlfy lunds on hand,
total oxpondlturo and match to dato, and any amounl classlfiod as an advanco. Any
cash draws roquostod by Provldor shall bo oxpondod within 30 calondar days of rocolpt,
or shall bo Immodlato~ roturnod 10 tho Grantoo,
18. Provldor acknowlodgos Ihat Iho program undor which Ills to rocolvo tho funds provldod
horoln Is Iho Emorgoncy Shollor Grants Program of Iho Stato of Iowa, thatlho sourco
of funding for Ihls program Is fodoral monlos, and Ihat If tho tolal of such paymonts
oxcoods $25,000 In 0 glvon fiscal yoar, Iho P/ovldor shall bo doomod a socondary
roclplont of fodoral monlos, For ovory fiscal yoar (July l.Juno 30) In which Ills a
socondary roclplont 01 fodoral monlos, Provldor shall havo an audit por/ormod according
10 tho standards proscrlbod In tho OMB Circular A-11 0, A copy of such audit roport
and findings must bo submlllod 10 Iho Grantoo's Controllor wllhln 120 days altor tho
closo ollhat fiscal yoar,
19, Tho Provldor shall provldo uncontostod accoss to conlract rolatod rocords by any
approprlato fodaral or state agonts, and rotaln said rocords for no loss thon Ihroo (3)
yoars altor tho Iowa Dopartmont 01 Economic Dovolopmont's closo.out accoptanco. This
Includos any financial, procuromonl, and local match rocords roqulrod for Iho Grantoo's
closo.oul and audll, as woll as olhor supporting documonts and statistical rocords,
11D
,'I R b A
4
20. Duly authollzod roprosontallvos 01 tho Grantoo shall at all roasonablo tlmo, havo accoss
to and tho rIght to Inspoet. copy, audi!, and oxam/no all financial books, rocords, and
othor documont. 01 tho Provldor, and to mako slto visits and survay participant. In ordor
10 ovalusto and monllor tho Provldor', programs. No roporl or publication rosultlng Irom
any ,uch Inspoctlon, audll, oxaminatlon, slto vlsll or survoy shall dlseloso Iho namo or
othor Idontlfying Informotlon concornlng porsons using Provldor'ssorvlcos. Silo visits
and partlclpantsurvoy, shall bo dono only aRor consultation wllh Provldor's diroctor
regarding ,urvoy mothods.
21. Tho Grantoo', solo rosponsibllity horolnundor sholl bo to provldo tho funds 10 Provldor
In accordanco with tho torms 01 this Agroomont. Provldorshall alsll tlmos bo doomod
an Indopondonl contractor and nol a Grantoo omployoo. Moroovor, nothing contalnod
In this Agroomonl'hall bo construod 10 croato any spoclal duty, rolatlonshlp, association
or thlrd.party bononclary by roason ollho Provldor', Involvomonl with Iho Grantoo,
Furthor, nolthor tho Grantoo, nor any olncor, omployoo, or agonl ollho Grantoo shall
havo authority 10 dlroct tho mannor or moans by which tho Provldor conducts Its
actlvltlos.
22. Tho Provldor shall comply with Iho onvlronmonlal roqulromonts contalnod In 24 CFR
576, and rolatod and nocossary nood insuranco provisions as may bo roqulrod undor
24 CFR 576.79(Q.
23. Prolocllunds shall nol bo usod dlroctly or Indlroclly 10 omploy, award contracts 10,
ongago tho sorvlcos 01, or fund any contractor or subroclplonl during any porlod of
dobarmont, susponslon or placomonlln Inollglblllty stalus by Iho Dopartmont of Housing
and Urban Dovolopmont pursuanllo tho provisions 01 24 CFR Part 24, or pursuanlto
any appllcablo law or rogulotlon ollho Dopsrtmont of Labor,
24, Tho construction or rohabllltatlon of rosldontlalslructuros with asslstanco provldod undor
this conlraclls subJoct 10 tho Load.Basod Point Poisoning Provontion Act (42 U.S,C,
4621.4846), as Implomontod Ihrough rogulatlons contolnod In 24 CFR Part 35,
25, Tho Grantoo may tormlnato Ihls contracl, In wholo or in port, al any tlmo boloro Iho
dato of complotion whonovor It Is dotormlnod Ihat Iho Provldor has fallod to comply with
tho conditions of tho contract. Tho Grantoo sholl promptiy notlly Iho Provldor In wrlllng
of such dolault and tho roasons for tho tormlnation, logolhor with Iho olloctivo dato
Ihorool.
26. this contracl may bo tormlnalod upon 3Q.doys wrltton notlco by olthor party.
this Agroomont sholl commonco upon oxocutlon by tho porlloS and sholltormlnoto on Juno
30, 1990, oxcopt 8S provldod horoln,
ilD
[1 " FI b cl
For Youth Homos, Inc.
By: ~i\l,l}~Ltl&itf-
p,6 dor Chair
Alios\:
Dato:
5
For tho City 01 low. City, Iowa
~~
AliOS\: llldllltlo .J! "'<-::tV
City Clork
Dalo: M.y I I QQn
Approvod by
<--;
~..)~ }./"..,-' 4..r.:;
City 1I0rnoy'. Offico
'"I. ..){ . ~ p
"
,
I I
110
. a : I FI .,-, t].
RESOLUTION NO. 90-S)
RESOLUTION APPROVING AN AGREEMENT WITH THE IOWA STATE
DEPARTMENT OF ECONOMIC DEVELOPMENT FOR IOWA EMERGENCY
SHELTER GRANTS PROGRAM FUNDING,
WHEREAS, the State of Iowa has created the Iowa Emergency Shelter Grants
Program which utilizes U,S. Department of Housing and Urban Development
fundIng for the purpose of providing shelter servIces for homeless people In Iowa:
and
WHEREAS. the City of Iowa City deems It In tho public Interest to support
services for homeless people In Iowa City: and
WHEREAS. the Iowa State Department of Economic Development has agreed to make
Iowa Emergency Shelter Grants Program funding available to tho City of Iowa City
for the support of the Domestic Vlolenco Shelter, the Emergency HousIng Sheller.
and the Youth Emergency Shelters.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY. IOWA:
1.
That the Agreement for Iowa Emergency Shelter Grants Program funding
DItDched hereto. Dnd made D port hereof. Is hereby approved as to form and
contont;
That the Mayor Is hereby authorized to execute and the City Clerk to attest
the said Agreement for Iowa Emergency Grants Program funding.
It was moved by Courtnov and seconded by lIorowltz the
Resolution be adopted, and upon roll call there were:
2.
AYES: NAYS: ABSENT:
X Ambrlsco
- -
X - Courtney
X Horowitz
X Kubby
-
--L - Lorson
--L - McDonald
X Novick
-
i ~
Pasned and approved this 3rd
day of April
, 1990,
ATTEST: )},.".,,, l .f" , .
'CJ11t CLER K
a
OR
,-~~"prove~ os to Form ./
--..;. . -- I. L 1C
'--":1:--# /~ tt '?>--~ \CI.. '-1
egal Department
3. ";1. 90
l1D
[1 , , A ,,-, , I
1IIIIIng Agency I
Contract Tltlel
Deport.ent of Econo.lc Develop.ont
Iowa E.ergency Shelter Grents
Prog r41
Grantse:
Contrect Nu.ber:
City of Iowa City, Iowa
90.EN 17
llill1 SUlman
Fodout
Grentftft
I&.l
A.ount I
$50,080
$50,080
$100,160
Source Agency/L4w I U ,S, Doput.ont of 1I0llslng and Urban Dovo lop.ent;
Stewart B. McKlnnqy 1I0lolon Aulstanco Act of 1988
Typel Cost rel.burselent
Effective Dstel July I, 1990
Expiration Datel June 30, 1991
Subllt requisitions tOI
Issue pay.ent tOI
ESOP Financial Officer
Depart.ent of Econoolc Develop.ont
200 East Grand Avo.
Des Molnos, IA 50309
City of Iowa City
410 E. Washington Stront
Iowa City, Iowa 52240
Tha Grantee sgroos to perforo all snrvlcos set forth In the attached
Spacial Conditions, for the consideration statod hernln. The rights and
obligations of tho parties to this Contract shalt bo subject to and
governed by the Special Conditions snd thn Genoral Conditions. To the
extent of any inconsistency betwoon the Spacial Conditions or tho Goneral
Conditions, and any specifications or othnr conditions which am lade a
part of this Contract, by roforonco or otherwise, tho Spocial Conditions
and tho Genoral Conditions sholl control. To thn oxtont of any
Inconsistency betwoon the Spacial Conditions and thn Gonorol Conditions,
tho Spacial Conditions sholl control.
"
tN WtTNESS TIIF.REDF, tho partios horoto havn nxnclltnd thla Contract on tho
day end ynar last spnclfiod bolow.
Granteol
lsslllng Agoncy:
9
TI t 10 I Hnynr
Datal Anrll J. 1990
_" ; APPRO~I;O A.CllO F~~f -r".v
,y..h- .I oil. e ';),v ~ ....'"'/
--- J LEGAL OEPAR]MENT
. .'
71D
, , FI ,,-, i~'
Grant,e: City of towa City
Contract No. 90-FoS-011
Pase 12
SPECIAL CONDITIONS
Artlclo 1,0 Id~ntlft~ III Partin. Thll contuct II ontorad Into
by and between the Depart.ent of Econo'lc Davolop.ent, (horeafter referred
to a. Plannlnl Alency) and tho City of Iowa City (horeafter reforrod to
II Gunt..).
Artlclo 2.0 it4Uunt of Puroose.
I/IIEREAS, Iowa'. cltle. nead to hprove tho quality of existing
o.orsoncy .helter. (or the ho.elessl snd
I/IIEREAS, the hergency Sholter Gunts Prosra. has boon croated by
Conaro.. to lessen this proble'l snd
I/IIEREAS, tho Plnnnlns Agency has boen doslsnated to adllnlstor the
E.oraency Shelter Grants Prosra. In lowal and
I/IIEREAS, the Grant.. has tho necosury ability to dovolop and carry
out o.orlency .helter activit lea , and has boon approvod for (undlng;
TIIEREFORE, tho partlu horoto do asr.. as follows 1
Article 3.0 4w Covered. Tho Granteo shall porfora all tho work and
sorvlcos required under this Contract In relation to provldlns elersency
sholter asslstanco tal DOlOstlc Violence Intervention, E'.rgoncy HOIIslns
ProJoct and Youth E.orsoncy Sholtors.
Artlclo 4.0 Statomen~ a! ~ and Sorvlcos. The Grsntoe shall
porfor. In a antlsfactory and propor lanner, as dotor.lned by tho Plannlns
Asency, tho work activities snd services as written and doscrlbed In tho
approved Irant proposal as sUllarlzod In tho Granteo's approved 1990
E.oraoncy Sholtor Grants Prosra. Schodulo. This Prosral Schodulo Is
horoby lado a part of thla Contract by roferonce.
Article 5.0 Reoorts and Products, Tho Grentno shall subalt tho
followlns uportsl
RAw1
~..nw
Granteo PorformancQ ~
10th of tho month accoeponylng any
funds reqllost (orllllonl ond one copy)
Roounst/Status IIlI:wulA ~
10th of ovary month whon roquostlng
funda (original and Lhroo coplon)
UII4l Porfor~l\Ilr.o/Funda RDMtIi
Within 30 dayn of Contror.t Complotlon
anel within IS tloya of the ond of 0
colondor yoar,
AwLU ~
In accordanco with Single Alldlt Act
of 1984,
"
170
: I R .,-, - 3.
Grftnt""l City 01 Iowa City
Contract No, 90'ES-017
PaRft ,l
The PlannlnR Aloncy reurye. thft rlaht to roqulre 'ou (requant IIlblulon
o( the r"portl than al Ihown ,boy" ((, In th. opinion o( the Plftnnlnl
AI.ncy, 'ou (ra'lll"nt lub,lsalou wou Id help I.prove GrantM'1 E,erl"ncy
Shelter Grantl Prosra,.
Artlcl" 6.0 Da!l.natlon R! O((lclal!.
6.1 Plannlnl Aloncy - Th" Dlroctor o( tho Dopart'"nt o( Econo.lc
D'Yllop..nt, or hll d"al&naa, la the Plftnnlnl Agency o((lclal
authorlltd to a.ocut. or n"lotlate any chanlol In the ter..,
cond It lonl, or a,ounts Ipocl( lad In th Is Contract.
6.2 Grantoo - Tho Hayor la tho Grantao o(flclal authorlzod to
axacuta any changu In tho tor.a, condltlona, or alounta
apoci(ied In thia Contract. Th" Planning Coordinator la
d.llgnatod to nalotlato, on bahal( o( tho Grantoo, any chanlo,
to thla Contract.
Artlclo 7.0 IlIa al Parlor.anca. Tho aorYlcea o( tho Grantlo are to
co.,once aa of tho tat day of July, 1990 and ahall ba undertakon In
auch aoquonce aa to aaaura tholr e.pedltloua co.plotlon. All o( tho
I"rvlcu roqulr"d horoundar Ihftll be coeplotod on or bo(or" Juno 30,
t99J.
Artlcl. 8.0 Additional ~Al ~ndltlon!.
8.1 Audit Raoulra.onts. Grantaa audita ahall bo conducted In
accordanc" with tho Singll Audit Act o( 1984, P.L. 98-502 aa
lepl..ontod by 0118 Clrcu lor Nuebor A-128, and tho GAD
publ1caLlon "SUndarda (or Audit o( Govorneantal Grganl7.atlon.,
PrOlrft.a, Act ivlt iaa and Funct lona." .
8.2 Par(or.anca of Condition! Pracodont. The Grantoo cortl(laa
that it h.. antlsUod all conditions precadont to tho award of
tho Contract.
8.3 Compl1ancl with Envlron'lntd RODulr.menta, Funds oha11 not b,
ralaaand undar thla Contract until tho Grantan hfto aatllClad tho
onvlron.ontal rlqulra.onto .et (orth In 24 CFR Part 576,
"Eeargancy'Sholtar Granto Prograe",
8.4 Adminlotratlon. Tho Contrftct ahall bo ftdmlnlotorod In
ftccordanca with Chaptar 24, [OWft Ad.lnlotratlyo Codn ftnd ftll
appl1cablo Statn and Fadaral law and ragulatlona.
8,5 Local Effort Rooulromonto.
8.5.1 lI41b. If tho grantoo aRronl to prOl'fdo caoh
r.ontrlhnt Ion t.o the ProJnct al part of tho approynd budg.t
oUlanry th.n luch contribution oha11 bo proYldnd In
accnrdanco with tho contrar.t bndgot Ind progral ach.duloa,
Expundlturaa fthol'o budgotoll loyoh llor.~oS4ry to cOlploto
tho Itatam~nt of work ~nd ~orvlcos oholl bo pold hy locnl
funllo.
"
770
o : I R .,-, Y
Granton: City of lawn City
Contract No. 90.ES.O\1
Pago ~4
8.5.2 In-Kind. If tho gmntu ngron to provldo In-kind
cant r Ibut Ions to tho ProJoet thin u Id contr Ibut Ion Ihall
bo as shown In thl approvod budAlt and prolrn Ichndulnl,
8,5,3 It Is exprossly undnrstond by the Grsntee that Ihould
locnl effort not st lealt equal grnnt fundi oxpnndod tho
Grantoe will be roqlllred to rofund the dlfferenco bltw..n
the doculontod loca I oHort and grant runds expondod. AI
part of tho Roqu.lt/Statul of Funds Report (Artlclo 5,0)
tho Imntee Ihall Identity the cuh nnd In-kind local
efforts contributed durlnl the rnport porlod,
8.6 Prior Costs, If thn Grnntee hu received wrltton npproval frol
the Planning Agency to Incur cortnln costl prior to thn
affective dato of thil Contract, then said written approval and
tha terls and conditions thoroln are Incorporatod horoln and
Isde s pnrt of this Contract by this roforonce na If fully lot
forth. Any such costl Incurrod prior to tho offerotlve dnte of
thll Contract aro subject to thn Spoclal Conditions and Genoral
Condltlonl of this Contract.
8.7 Failure to Achlavo Porforaanco Tar~!!!. In tho avont that tho
Grantno doos not achlovn tho porforlnnco tnrgots spnclflnd In
the Prolrn Schodulo, then fodoral funds nwardod will be subject
to dlsallowanco. Tho laxllUI pnrcentngo of fedoral funds which
lay bn dlsnllowed dun tn failuro to achlove pnrforlance urleU
will bo eqM t to the purc.ntage of tho porforlnncn tarllts not
achlevod.
Article 9.0 'Condltlons Q! Pavm~nt
9.t Haxlmum Pavmonta. It II expronlly undemtood nnd alrand that
the laxllUI alounts to bo pnld to the Grantou by tho Planning
Agoncy for any Itol of work or lorvlco ahnll con fori to tho
budlet under Artlclo 10.0 lubJect to Snctlon 4.0 heroin. It Is
further undoutood and alrGGd that tho total of all paYlents to
tho Grantoo by tho Planning Agoncy for all work and sorylcsl
roqulred under this Contrsct nhall not nxcnod fifty thousand
eighty dollau ($50,08a) unlns lodlflnd by written nnndlont
of this Contract as provldnd In Soctlon 1.0 of tho Gnnoral
Conditions,
9. Z Roquost for Paymnnt/Status of Funds. All pay.onts to tho
Oranton shall bn subJor.t to thn rocolpt by tho Plnnnlng Agoncy
of a roquost/stfttus of runds report. The requisition shall bo
oodo according to thn rorlat spnclflnd by thn Planning Agoncy
and acceptnd by the Agnncy not loro oftsll thnn onr.u por lonth as
roqulrnd In Artlclo 5,0, Stich rnqllnst will clO<lrly Idontlty
progrnm runds on hand, toto I nXl'ond!.turo Gild antr.h tn dato, and
any aoount ctuslflod as advanco pnr 2/, CFR j76.83. AllY runda
drawn down shall bn oxpnndo.1 within 10 calnmlar doys of rocolpt,
or shall bn rottlrnnd to tho Plannlog Agonr.y 1II00llatnly In
or.cordanco with thn rnqulro.;,nntn or 2/, CrR 516,83. Thn Planning
.,
flu
a 'I R .,-, C,
-
Grant~el City of Iowa City
Contract No. 90-&5-017
Page '5
Agency reaerves the right to withhold funds until It has
reviewed and approved all .aterlal, such os por.lts or IlconsoR
fro. other stote or federa I agenclll, which .ay be required
prior to project co..once.ent,
9.3 RocolDt of F~d.ral Funds. All pay.ents hereunder shall be
subject to tho receipt of fodoral grant funds by the Planning
Agoncy. The tor.lootlon, reduction, or d~lay of federal gront
funds to tho Planning Agoncy shall, at the option of the
Planning Agoncy, be roflected In 0 corrospondlng .edlflcatlon to
tho conditions of this Contract.
Article tO,O Proloct ~
00
GRM/TEE
I2IAL
Act. I .
Rennvatlon/Rohabllttfttlon
$ 3,530
$ 0
$ 3,530
Act. 2 .
Essential 50rvlces
$ 5 ,200
$50,080
$ 55,280
Act. 3 .
Halntensncn, Operation,
Insuranco, Utllltios,
and Furnishings.
$4t,350
$ 0
$ 4t,350
Act. 4 .
Ho.eless Prevention
TOTALS
$ 0 $ 0 $ 0 I
I "
I II
$50,080 $50,080 $100,160
i
I
,
I
770
[1 : I R ,,-, b
Contract No.
go -ES.017
GENERAL CONDITIONS
IOIlA EtlERGENCY SIIELTER GRANTS PROGRAtl
Section 1.0 A'ftndnent of thle Docu,ent
The Plannlne Aeency or the Grantee ,ay, during the duration of this
Contract, dlel It necIIssry to lake alterations to the provisions of this
Contract. Any changes to the Special and/or General Conditions of this
Contract, which are approved by the Planning Agency, sh~11 be Incorporated
herein. The provisions of the alendlent shall be In effect as of the date
of the alendaent unless otherwise specified within the amendaent, A
waiver of any condition of thla contract .uat be In writing froa the duly
authorized ottlclal of the Planning Agency apeclfled In Article 6. t of the
Spacial Conditions.
Section 2.0 Patent and CoovrlRht
No laterlal or product produced In whole or In part under this
Contract shall ba subject to patant or copyright by tho Grantee In the
Unltod States or In any other country,
Section 3.0 Accounts and Records
3.1 Accounts - Thl Grantee shall .alntaln books, records, docu.onts,
and other evidence pertaining to all costs and expnnses Incur rod and
rovenues received under this Contract to the extent and In such detsll as
will properly reflect all costs, dlroct and Indiroct, of labor, laterlala,
o~ulpment, supplies, services, and othor costs and oxponsos of whatavor
natura, for which pay.ent Is clalled undor this Contract, as specltlod In
Chapter 24.12, Iowa Ad.lnlstratlve Code and OHB Circular A-I02.
3.2 Audit snd Inspection - At any tleo during noraal buslnes. hours
snd as frequently as Is dle.ed necessary, the Grantee ahall .ake avallabte
to the Planning Agency, the State Auditor, the Gonaral Accouhtlng Office,
and ths Dopartlont of Housing and Urban Dovolop.ont, for their
ora.lnatlon, all of Its records pertaining to all .atters covered by this
Contrsct snd perllt these sgencles to audit, era.lne, .ake excerpts or
trsnscrlpts froa such rocords, contract, Involcos, payrolls, porsonnel
records, conditions of e'ploy.ont, snd all othor Mattera covered by this
Contract.
3.3 Audit Policy - Audita Ihall be porformed In accordance with the
Single Audit Act of 1984, P.L. 98-502 as Implemented by OHB Circular
Nu.ber A-U8 and the GAO publication "Standards for Audit of Govornmontal
Organizations, Programs, Activities and Functions".
3.4 Retention of Rlcords . All recordl In the pOllosslon of tho
Grantee pertaining to this Contract shall bo rotalned by tho Grantoo for a
plrlod of threo (3) year, bnglnnlng with the doto of tho final closo.out
and aud it accnptanco. A II rocorda ,ha 11 bo rota Inod boyond tho throo yoar
porl~1 If audit fIndings have not bonn rosolved within thst porlod.
"
770
, I FI .,-, ,-,
R.cordl for non-~rp.nd.bl. prop.rty acqulr.d und.r thll Contr.ct Ihlll b.
r.tlln.d for. thr.. (3) y..r p.rlod ./t.r the fln.l dl,polltlon of
prop.rty. Addltlon.l r.cordl Ihell b. r.t.ln.d In .ccordenc. with Ch.pter
24, low. Ad.lnlltr.tlve Code,
Section 4.0 Altowlbte CO!t5
4.t Atlowlble COltl ara 'p,clfled under the epprov.d budset
rrelented In tha Specl.l Condltlonl of thl5 Contr.ct. Allow.ble costs In
contractl with It.t. Ind 10cII sovern.ent are .ubJ.ct to audit und.r the
principle. d.fln.d In OHB Clrculerl A-87 and A-1Z8 where ell or Iny plrt
of contract fund. ar. obtllned fro. the federel sov.rn.ent.
4. Z Budset Rev 1.lonl - BudSI! rev II Ion. wh Ich w 11\ rllu 1 t In chansu
of activity Ilne-Ite. a.ounts In erces. of tO~ of the Ir.nt ..ount ahall
b. lubJect to approv.l of the Pl.nnlns Ac.ncy throush for.al a.end.ent to
thll Contract. The Plannlns Asency will r.qulre an a.end..nt for an
Ictlv I ty Une-It.. decreue when the rev II Ion would lower the Orant,,'a
perfor.ance target., a. deacrlbed In tho Progr.. Schedule In the
Contract. In no Inat.nce .h.ll a budset revision reault In total cost!
.xceedlns the tot.l contr.ct ..ount, unl... othervll' provided through
...nd.ent to thl. Contr.ct. BudS.t r~vl.lon. .h.ll be co.patlble with the
Contrlct .t.te..nt of work .nd s.rvlcee and of .uch nature as to qu.llfy
II In allow.ble cost. Budget revlllon ...nd.ents request.d during the
final 90 day. of the Contr.ct period will bl approved only If tho Planning
^gancy doter'lnes thst .uch revision. sro n.c....ry to coeplete the
Contrsct work sctlvltles.
S.ct1on 5.0 SU!Dftnsion ftnd Tftr~fnftt{on at Contrftet
5.1 Suapenslon - If tho Grlntae falls to cOlply with tho .paclal
condition. and/or the seneral tar.. and conditions of thl. Contr.ct, the
Plsnnlns Asancy .ay, stter notice to the Orantee, .uspend the Contract and
withhold further poy.~nts or prohibit the Orsnteo fro. Incurrins
sddltlon.1 obllsstions of Contrsct funds, pend Ins corrective .ction by ths
Grantee or s decision to tarlin.ta in sccord.nce with provi.ion. 5.2 or
5.3 hereof. The PI.nnins Agency ISY detor.ine to allow such neceolory and
proper COStl which the Orontee could not r.ooon.bly ovoid durins the
period of luopenolon prOVided such costs .aet the provlnlons of HUD
regulstions Issued pursu.nt to Office of Hsn.sa.ent and Budset Clrculsr
No. A-87.
5.2 Ter.lnotlon for Cause - Tha PI.nnins As.ncy I'y tarlln.ta thil
Contrsct In wholo, or In psrt, st any tl.e before the d.te of cOlpletion,
whenever It II det.rlined that tho Orantoe has failed to co.ply with the
conditions of tho Contrsct. Tho Pllnnlna Alency Ihall prolptly notify tha
Orantee In writing of tha doter.lnstlon and the re.sons for tho
torllnatlon, tosother with tho off.ctlvo date. PSYlents I.do to Orsntoe
or rocovories by the PI.nnlns Agoncy undor Contracts tor.lnoted for causa
Iholl be in sccord with tho logsl rights .nd lisblllties of tho partlos.
PnYlents snd recoveries ISY Include, but .ro not limited to tho
followlngl Psymonts will bo allowod for costs dotor.lnod to bo In
cOlplisnce with this Contrsct up to the dsto of tormln.tlon, b.s.d on
.cceptod cl05n-outs .nd .udlts. Tho Orontoo sholl r.turn to tho PI.nnlng
Aglncy .11 unencu.hored fund. within on~ w~.k of notice of tnr.ln.tlon,
'Z-
,I
,..,7D
a : I R .,-, 8
Further, Iny cost. previously plld by tho Pllnnlnl Aloncy which Irl
lubloqulntly dotoralnod to bo unsllowablo throulh ludlt Ind clolo-out
procodurll, .hlll bo returnod to thl Pllnnlna Aaoncy within thirty (30)
dlYI of luch dotoralnatlon.
5.3 Toralnltlon for Convonlonco . Tho Pllnnlna Aaoncy or Grantlo aay
tlralnltl Contractl In wholo, or In part, whln both plrtlol larol thlt thl
cant Inuit Ion of tho proJoct would not produco blnoflclal rlsults
coa.lnsurato with tho future explndlturo of fundi. Tho two part III Ihall
larle upon tho toralnatlon condltlonl, Includln. thl efflctlve data Ind,
In the cale of partlll tor.lnltlons, thl portion to bo tlr.lnltld. Tho
Grlntll Ihall not Incur now obllaatlonl for tho teralnated portion aftor
tho offoctlvl dat~, Ind .hall cancol al .Iny outltandlna obllaltlon. a.
posllblo, Tho Plannlna Agoncy .hall allow full crodlt to tho Grlntoo for
tho Planning A.oncy Iharl of the noncancolllblo obllaatlons, proporly
Incurrod by tho Grlnteo prior to tor.lnatlon,
5.4 Right. In lnco.pletld Products - In tho event tho Contrlct Is
ter.lnltod, III flnllhed or unflnlshod docu.ontl, dato, roport. or othor
altlrlll proplred by tho Grlnteo undor this Contrlct Ihlll, It thl option
of tho Pllnnlna Aaoncy, bocoa, It. proporty, Ind tho Grlntoo Ihlll bo
entlttod to rocolvo JUlt and 'qultoblo coep.nlatlon for any .atl.flctory
work cOlplotld on luch docu..ntl Ind othor alUrlah.
Sactlon 6.0 Clvlt Rlrhtl ProvisIons
Tho arlnteo .hall ba rosponslblo for Ind adhore to tho roqulre.onts
ofl
6.1 The requlre.onts of Title VIII of tha Civil Rlghtl Act of 1968,
4Z U.S.C. 3601-t9 Ind I.pleeontlna rogulatlons; Exacutlvo Ordor It063 and
I'ple.antlna regulltlonl at 24 CFR Part 1071 Ind Tltlo VI of the Civil
Hlahtl Act of 1964 (42 U.S.C. 2002d-l) Ind I.ple,ontlng regulations Illuod
It 24 CFR Plrt t.
6.2 Tho prohIbitions Igalnst dllcrl.lnltlon on tho balll of Ige
undlr the Aae DIscrlelnltlon Act of 1975 (42 U.S.C, 6tOI-07) Ind tho
prohibitions lallnst dlscrlelnatlon against handlclppod Individuals under
section S04 of the Rohebllltltlon Act of 1973 (Z9 U,S.C. 794).
6.3 Tho roqulrelontl of Executlva Order 11246 Ind tho regulltlonl
Illuod undor tho Order It 41 CFR Chaptor 60,
6.4 Thl raqulrnonts of ..ctlon 3 of tho IIouslng and Urban
Dovelop.ent Act of 1968, t2 U.S.C. 1701u.
6.~ Thl roqulremonts of Exocutlvo Ordon 1I62S, 12432, and 12138.
Conslstont with responslbllltlas undar thoso Drdors, tho grontoo .ust loko
offort. to oncourogo tho uso of Ilnorlty and wOlon's bUllnaos ontorprllol
In connoctlon with Ictlvltlas funded under this part,
6,6 Tho requirements of tho Antl.Drug Abu.. Act of 1988 (Pub. L.
100,690) - Gronteos will odllnlster, In good folth, pollclos daslgned to
Insuro thst the asslstod hOlolasl facility Is frao frol Illagll usa,
POls"lslon, or distribution of drUI" or alcohol by Its benaflclorles.
. ).
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6.7 Nonco.pllance with the Civil RIghts Laws. In the .v.nt 01 the
Grantee'a noncompliance with the nondiscrimination clauses of this
contrsct or with any of the sforesaid rules, regulstions, or requIsts,
this contract eay b. canceled, terminated, or suspended either whot!y or
in part. In addition, the State of Iowa eay taka further action, lIposln.
other sanctions and invoking additional ramedles es provided by tho lowe
Civil Rights Act of 1965 (Chapter 60lA, ~ g1 19x4, t989) or as
otharwisa provided by law.
6.8 The Grantee will Include the provisions of Sections 6,t through
6.6 In every subcontrsct unless exe.pt by the State of Iowa, and said
provisions will be bind Ins on each subcontractor, The Grantee will take
such action with respect to any subcontract ss the State of towa .ay
direct as a .eans of enforcing such provisions including sanctions for
nonco.pUance. In tha event the Grantee beco..s Involved In or is
threatened by litiSltion with a subcontractor or vendor as s result of
such direction by the State of Iowa, the Grantoe .ay request the State of
Iowa to enter into such Iltlgatlnn to protect tha Interests of the State
of Iowa.
Section 7,0 Interest of Plannln. A.encv. Grantee. Officials and Others
7.1 Plannlns Asency . No officer, eeeber, or employee of the
Ptannins Asency and no m..bers of its sovernlns body, and ne other public
official of , the soverning hody of the locality or localities In which the
project Is situated or belns carried out who exercises any functions or
respon,ibllities in the review or approval of the undertakins or carry Ins
out of this project, shall participate in any decisions rolltinl to this
Contract which affect hla personal Interest or. the interest of any
corporation, partnerlhip, or association in which he Is directly or
Indirectly Interested or hlv, any personal or financial Interest, direct
or Indirect, in this Contrlct or the proceeds thereof.
7.2 Grantee. The Grantee covenants that no official, employee, or
asent of the Grantee presently has a~y personal or financial Interest and
shall not acquire any such Interest, direct or indirect, which would
conflict in any eanner or degree with the performance of services raquired
to be performed undor this Contract. Tha Grantee further covensnts that
In the performance of this Contract no porson havins any such personsl or
financial Intoroat shall ba employod.
7.3 Conflicts of Intarest . Chaptor 688, ~ g1 19x4, t989, the
"Iowa Public Officials Act", shall be adherad to by the Grantee, its
officials and omployees. In addition, tho spociflc raqulreMOntl of 24 CFR
576.79(d) do horoln apply,
7.4 Political Activity. No portion of prosram funds shall be usod
for any partisan political activity or to furthor tho election or defeat
of any candldato Cor pubtlc offlco. Neither tho progrem nor the funds
provldod thoreforo, nor tho personnel omployed in tho administration of
this Contract, shall be In any way or to any extont, engagod in the
conduct of poUtica! activit loa In contravention of Tho !latch Act (5 USC
Chaptor 15).
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7.5 Bonus or CO.IIsslon - No psy.ont of any bonua or cO"I..lon
shall be lade for tho purpose ot obtaining Stato approval of the
application for such asslstanco, or State approval of application. tor
additional aaslstance, or any other approval or concurrence of tho State
required under this Contract, Title I of tho Houalng and COI.unlty
Devaloplant Act of t974 as alOndad, or IIUD regulations or Stata rules with
raspect herewlthj provldad, however, that ressonsbla faas for bona flda
technlcsl, consultant, lanagarlal or other such services, other than
sctual ,Qllcltstlon, are not hereby prohibited If otharwlse eligible as
progrs. costs.
Section B,O Asslgn.ant of Interest
Neither this Contrsct or any financial Interest therein nor clal.
thereunder shall be assigned or transferred by the Grantee to any other
party or parties.
Section 9.0 Personnel
9.1 Selection - The Grantee represents that he has, or will secure,
all personnel required In portor.lng the work and services under this
Contrsct. Such personnal shall not ba e.ployees of or havo any
contractual ralatlonshlp with the Planning Agency.
9.2 Qualification. All of the work and sarvlcas required hereunder
will be perfor.ed by the Grantee or under his supervision and all
personnel engaged In the work shall be fully qualified and shatl bn
authorized under statn and local law to pertor. such services,
Section 10.0 Envlronlental and Flood Insurancn Reoulrnlents
10.1 The Grantee ahall cOlply with the envlron.ental roqulrelnnts
contained In 24 crR 576, and relatad snd nacessary tlood insuranca
prov lalons as lay be raqulrod undar 24 erR 576. 79( ().
Section tl.O Contractors snd SubroclDlnnts Lilltnd
Project funds shall not be usad directly or Indlroctly to elploy,
sward contracts to, or otharwlso engaga tho sarvlcos of, or tund any
contractor or subreclplont during any porlad at dobarlont, susponslon or
place.ont In Inallglblllty status by the Depsrtlont at IIouslng and Urban
Develop.ent pursuant to tho provisions ot 24 CrR Part 24, or pursusnt to
any applicable law or rogulatlona of tho Departlont of Labor.
Section 12.0 Load.Basnd Point
Tho construction or rohabllltation of rosidontlal structures with
assistanco provided undor this Contract is subject to tho Load-Basod Paint
Poisoning Prevontlon Act (42 U.S,C. 4821-4846) as Ilplo.ontod through
rogulatlons contalnnd In 24 CrR Part 35,
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Slctlon 13.0 Contract Coverale
Thll Inltru'lnt, Ind .ny rlflrlncld attach.lntl hlrlto or docu.antl
rltlrred to hlrlln, contalnl thl Intlre agrealent betwaln thl partlll and
Iny It.tl.lntl, Inducl'lntl or pro.1111 not cnntalnld hlrlln Ihlll not ba
binding upon .ald p.rtl.l. Thll Contract Ihall bl blndlnl upon thl
IUCClllorl In attic. at thl r.lplctlvl partlll.
If any of the provl.lonl hlr.ln .hall bl In contllct with thl lawl at
thl St.tl at 10WI, or Ih.11 bl dlclarad to bl Invalid by .ny court of
r.cord at thl. It.t., luch Inv.lldlty .hall bl conltru.d to .fflct only
luch portlonl .1 .r. d.cl.rld Invalid or In conflict with the l.w .nd .uch
r..alnlnl portion or portlonl at tho alr....nt ahall r..aln In off.ct and
Ih.ll bl conltruld .1 If luch Invalid or contllctlng portion of luch
.Ir....nt wlr. not contaln.d h.raln.
Slctlon 14.0 Lltllatlon
Th. Orantal asr.l. to pay the COlt of any litigation .rlslng trot
f.llure ot the Or.nt'l to co.ply with the rull' snd rlgul.tlon. In this
Contract or ra.ultlnl fro. tha n.gllgence or Inco.petlnc. at tha Orsnta.,
In carrylnl out tha provlllons of thl Contract or In Ixarcl.lng any power
or authority Irantod to the Orantee ther.by, there shall bo no llsblllty,
p.r.onal or oth.rwla., upon tha Planning Agency, It balnl understood that
In .uch .stt.rs tho Plannlnl AI.ncy act. for the Statl. Furth.r.or., the
Orant.o .hall Ind..nlfy and aav. har.l.sa the Stato trot lults, action. or
cis I.. at any charact.r brought for or on account at any InJurlas or
ds.alas r.c.lvld by any porion or proplrty r.lultlng trot oparations at
the Orant.a or .ny p.rlons working und.r hi., carrylnl out the tlrlS of
thl. Contnct.
Slctlon 15.0 Resolution at Ols'lrae.ant
In the IV ant of any dllalr.elent batwaen the Grante. and the Planning
AI.ncy rllatlng to the t.chnlcal co.p.ianc. of the work and I.rvices b.lng
p.rtor.ad and its confor.lty to the requira.ents of this Contract, the
d.cisionl of the Planning Ag.ncy shall pr.vall.
S.ction 16.0 Financial Obll,atlon at the Stats at Iowa
Th. Partlas hor.to sgr.a thst the rul.s and r.gulstlons In the
E..rg.ncy Sh.lt.r Grants Progra. Contract b.tw..n the Stst. at Iowa and
the D.partllnt of 1I0ullng and Urban O.v.loplOnt shall b. and are h.reby
lade . part of this Contract. It Is furth.r a&r.ed thst the Stat. of Iowa
.hall not, under any clrculatances, be obllgat.d financially und.r this
Contrsct, ,xc'pt to pay according to the t.r.a of thla Contrect.
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PRCx;il.A.M SOlEOOL!
IM &.ergcncy Shelter Gr:mcs Progra:n
Ia C\lpc. of Econanl.c Developrmc
200 t.ist Crand Ave,
Ces !O\)!ne.s, Iu..a 50309
Applic.:lllc: City of IOII~ City
Address: 410 E. Washington St., Io~a City
Shelter(s): OVIP-Oo=ostlc Vlolonco Sholtor
EMP-Emorsoncy Houslns Sholtor
YES I&II-Youth Emorsoncy Sholtors I And II
1?90
1991
PAGE 1 OF 2 19 t Qt::r, 2nd Qt::r. 3rd Qt:r, 4th Qtr.
-fuN I-M :We II I' " 1m . "I 00 "
I\ccivicy 1- Rer.abilitation S!I' oa ~ .JAA. FWMAA- Yo
lilestones !
DVINr . . .-. " . . ,
,
- .... .. "' .
-
...... - 'r . ... . J -
~.. I . .. . - . . U .
Tako bids for oxterlor lighting/alarms X
Install exterior lighting/alarms X
-. ., . . . .... . . .. ., I .
. .. " , . J .
EMP' _ "W" '" n. i , . . ,
j,l.ccivicy 2. Essent1.11 Ser'lices
~.ilestone.s DVIP . Provldo shol tor services , ; . i . .' x , , Ii ~ .
- .
EMP' Advertise/Interview for nell position X
Hire person(s) to fill new position X Ix
Nell st~ff provides servlcos X X X X X X X Ix X I
Provide .helter services X X X X X X X X X i~ X X
YES I&II'Provlde .helter services X X X X X X X X X X X I
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1l.1escone.s ,
OVIP. .
. s I I . . I . . I . ~ . Itf
. . -.-- w .
Pay for utilities (Includes phone) X X X X X X X X X X X X I
Pay for Insurance X X ,
I
. , . . : . . ... " . = = . I " I
. . . . , L L , J I. . . . . , . . .'.1J
EMP' Pay for Insurance X ~ ._ . ~ J. ·
- . . . " .
'!.c:Mt'1 4. P.cmeless Prevention I
Nllesconcs IT
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fJ :1 FI 8 LI
Al'l'AQoIDlI' C - PAGE 2 OF 2
- _ Pro;p.),M SQIEOOIE
1M 'flre."gmcyShelcer Gr:mcs Progra::l
L1 t:l!pc. of Eccnanic !:\;.....elofXl'alc .
200 East Crand Ave.
D!s !i)1nes, 10\0.'3 50J09
Applic.:mt: City of IOlla City
Address: 410 E. WAShington St..'IOIII City
Shelter(s): DVIP-Dome,tlc Violence Sheltar
EHP-Emergency Rousing Shelter
YES I&II-Youth Emergency Shelters I and II
1990
1991
PAGE 2 OF 2 1st Qt:r. 2nd Qt:r. Jrd Qa-. 4ch Qtr.
~'ccivitY 1. Reh4bUitatiOll .JUt, -.An: -kH SO N J1. .J. ~ IFI! ^. xlfir ~I
tIO', w.... F!lI,'l'Wr
~estOlles EHP CONTINUED I ,
EHp. . . . I
Tlk. bids for emergency exit door X
Rehang/add panic bar to exit door X
Take bids for fire/security alarm system X
Install fire/security alarm system X
YES I&II.Draft specs/loliclt bids on rehab X X X X
Reellve & allard bids project X X
Begin rehabilitAtion projects X
Conclude rehabilitation projects X
',C:ivic'l 2. Esse1tiAl Se::vices
!ilestcnes
. I I
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, I
~'c:iviC'1 J. ~l.11nt.,Ocers.,Ins.,Utils.,Furns. I
.tiles tOlles ~P CONTINUED X I
EHP.Pay for utilities (includes phone) X X X X X X X X X X X
I . - , . . .. . . I . . - . - - . . -I
YES 1m- . . .. , . , "
, . . !
Pay for utilities (includes phone) X X X X X X X X X X I X X ,
Pay for InluranCQ X X X X X X X X X X I X X I
. . . . L .. -. 1 . , I I I . , . . T -!
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r'c:iviC'1 4. HCll'eless Pre'lCl1ciOll I
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'I R EI S
January 11, 1991
Rov. David Schuldt, P/osldonl
Boord 01 Dlroctors
Youth Homos, Inc,
P,O. Box 324
Iowa City, fA 52244
Ro: Emorgoncy Shollol Grants Program Contract No, 90.ES.017
0001 Rov, Schuldl:
This lollor Is your notification that thoro Is 0 typographical orror In tho curronl Emorgoncy Shollor
Granls Program Agroomont bOM'oon tho Clly of Iowa City and Youth Homos, Inc. Ploaso aUach
this 101101 to your agroomonl,
Tho last son Ion co on pago 4 should road
This Agroomont sholl commonco upon oxocutlon by tho partlos and shalltormlnalo
on Juno 30, 1991, oxcopt as provided horoln.
Slnco both tho City 01 Iowa City and your agoncy havo oporatod on Iho basis Ihat tho lormlnallon
dato Is Juno 30, 1991, this corroctlon will causo no allorallon In our plans or acUvlllos.
Thank you for your cooporallon throughoutlhls grant procoss and for your agoncy's Important
sorvlcas to our communlly.
Slncoroly,
~,~ La-
Human Sorvlcos Coordinator
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RESOLl1T10N NO. 90-72
RESOLUTION ADOPTINO THE ANNUAL BUDOET, FY81, ENDINO JUNE 30, 1991, FOR
PUBUC HOUSINO PROJECT 1A.o22003, IA05P022004 AND IA05P022D05.
WHEREAS, tho City ollowo City hu In oIIoe! en lMual conlrlbuUons conlr'cI No, KC9166 lor ProlocllA.
022003, 1AOSP022004 and 1AOSP022005, and
WHEREAS, tho Departmont 01 Housing and Urban Oovolopmonl roqulros tho adoption 01 tho annual budgol
ond IIrJ rovislon by lormal rosolutlon,
NOW, THEREFORE, BE IT RESOLVED BY TIlE CITY COUNCIL OF THE CITY OF IOWA CIlY, IOWA. In lis
capacity 01 tho CIty 01 Iowa CIty Housing Authority \hI1:
1. Th, budgotlor tho roloroneed projocll U shown on tho ,niched lorma bo .doplod,
2. Tho proposed oxptndlluros 110 noeosWi 10 Ichlovo oll\clont oporatlon 01 tho Housing Authority lor
tho purpose 01 sorvlco 10 1ow.lncomo famln...
3. Tho nnonclal plan I' roasonablo In thai:
a, K Indlcatoa I lourco 01 funding adoquato 10 covor all proposod oxpondllurol,
b, K dOllI not provldo lor uso 01 Fodor" funding In OXCOSl 01 that payablo undor tho provisions
01 thOlt rogulatlons,
0, All proposed ront" chl/gos and oxpondllur.. wID bo conslstonl with provisions 01 law and tho
Annual Contribullon, Conlracl.
4. Tho Iowa City Housing Authority Is In compllanco with SoctJon 207(a) 01 tho Annual Conlrlbutlons
Conlracl, which sial.. In pili thot tho Housing Authority" ro-oxamlnlng tho lneomos ollamlllos IMng
In tho projocl alloast oneo I YOII,
15. No omployoo ronoclod In tho Oporatlng Budgolls IONing In a varloly 01 position' which will oxcood
a 100% allocallon 01 hlS/hor limo,
II was moved by '.nrAon
upon roll call thoro woro:
and 10eon<led by Courl npY tho Rosolutlon bo odoptod, and
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AYES:
NAYS:
ABSENT:
...L
X
-X
-
...!...-
-X-
-X-
x Ambrlsco
Courtnoy
Horowitz
Kubby
Larson
McDonald
Novick
Passod and approvod Ihls 1A t day of
MAYOR
ATTEST:21,'wlO<' l il,,/
CIlY CLERK
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,
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L.h. 18." 'L!?. \0.19 II \6~
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1.69
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11.16
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18,18
16,59
16,71
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10,175
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110
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5.69
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66,10
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19 S91
56.556
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Civic Clnle, . .10 [..1 W..hlngton 5t,e.l. 100. CIII, IA
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tht C""'"1 1.4", Y.." Clf, chi"'" 1ft """'" ",.111. "'It, ,..,
'hit Aulho,lty " PUIIClf.llng In the "Allhtod Iloullng RI.l H.n'l"""nl Auocl.llon", . I'OUP 0' "ou.lng
Aulho,III.. In 100. .nd I Ilnol..
h,I.,.. ....'" C..IOII..,.." LIII 0" !~,I.,.. B."," ,10" ,..1111'0..4 I., 01" l'If"""'" I.. oil ,I.., " .. ""1"'04 I, Ih. ~"
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e.nollll .re nogotl.l.d by CIty 01 I.... CIt,. LII., "..lth, .nd O.nlel In.u"n.. Rellre.cnl P,ol"',
~ocl.1 S.cu"ly. p.ld '.c'llon, holldey Ie.,. end lonllvll, bonu.e. e,. Includ.d In the bene'll p.ck'le.
CIII'ttl." Lt....1 S.." .h, 'u,...~., ,r 1''''''"ICClVltI' '1I.lw..', It" .,lIt,,,.II 11'14 Ih, """'.., .". "',I,,,,,,,,,,,I.III1.e"I\11 flctl,.~I.
I.. N,h '"'''' ,"4 ....'.4 "..,.. II .1 ,h. .....h I, .hl.h ,h. 1111..". .11 ..~,...~.
112~0.'6 Coll,cllon Lo.. Ihla ry
I 92,00 TAR .a 01 3'31.90
.
None el Ihl. II..
a " FI cl [I
'::ILJ;aJ ""...... ...........- III ..........., ""IIt1t.. DIf"" 'n' ..'....,.. 1.........1" Ih, PUN flit .1...."..,"'.. I" If'hll"" .'.'
tlil, ("".", 1..4,., '"'' C,I, .~"... '" U""", "'1"". tI'''. III.
'hi. A_lhorlll I. ,,,IICI,flI01In lho 'A..IIl.~ I"MlnO R',1. ".n.o....nl Allocl.t1on", . QrouP 01 IIou.lnO
Aul/lorltltl In lOll. .od 111100 ..
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,.. ",h "..... .04 ....". "..." II ., Ih. ....h I. ,hilI ,h. .111..... ," ...."..,.
\IIsa." ColI.ctlon Lo.. Inl. n
I 91,00 'A~ tI 0' )0)1090
10".......' ...,........ .. I........f! .1 ...., ... e",....." ... AIIIII.." CI" "I. HUD .",...1 .. ,I.. 1."lfI..II.. I.. ".\
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'1'1 'r.'.... III", IIIUII..1 '" A,,,,,ft..,,,..,,, I..ff If 'lf' .",11'111"11'1 ,Ill' ,"11""", .....,.~lhtr Ulf".,.",,,. e.l, ,lI,tllI' ,,1, llf tv'-
,,1'11 IU"'" ..,. "'" (,.,,,,HUD.UISII,'" I""'" .11 '.,.t"I'" 1,,_ ,hu. "'11.
lhe l~ulln9 Autho,III .~lnllt"1 \11 unltl 01 S.ctlon 1 [.lltln9 Co,tllIC.IOII 1\6 unltl 01 S.ctlon 1
hhltn9 VOIIch,," .nd 61 unltl 01 Public 1IOII,In9, the curro In It." h .ulho, Ud b, Clt, Council
,.,olutlon, 8\.286 .nd 1~'66. Ihll ,&Of It.II p'o,I~'1 IUppo,t 10' the IkN.l~ (...IIIIO"r po,Io,..,
Itudlol .nd p'o,l~o' Idolnllt,.II.. tl.. "<.11"1 .nd ,.qul,.d In ,o."h 0' .ddltlon.1 un tl,
All dht,lbutlonl ... bmd on lEII PeRC[NI (10\1 10 ruoLIC IClUSIIIC .nd IIlIIm NRCENI Iml to S.ctlon 1
P,09"", lhll "p'.lonll the dllt,lbutlon 01 unit, In the.. P,09"". 61 I. 71', with . .010hll~ t...,d
Public l~ulln9 duo to th. Inhe,ont ,cll,II, .1 bolh ,.nt.1 '1,111'''0 p,o.lllon .nd l.n~lo,d '.,pon,lblllt,.
T....I, P.\IiI~t1..', ~..~tIIh'!..Q!'-'-'!.1 "", hi"",.. '.JJ!!,,!!I1~!...o{!l1 I. .I,ltll. " "1,,,111111111I I., T,...I" C....,,,...
.04 ~"llnll' 'h..'.n '"" NUD,~lm, II.. en ..,I...,I.n.1 ..~"..".I R.,..".I 10141" Y... 1111.."11."11I11 I." I'" PUM '"' .1
..,u4Itvru fll ,h". tcetVlttl In the ("".",11,,4,,, V.." f.,I'I" ~"iI '" ,11...'1,,, ,I Hth .1...",.1 ,he.. ..,,"u,.
O'C".1t1 .re duo to 1111110I101 on COlli 01 Olllco Opero\lonl .lid 5..11 [qul"",nl,
"
~I 0". III '1,I,ft.tl,,,., ...h,."".1 A.,,,tI'.4 8"4.,, y,., "'""4,.4 I"""'" .,,, the PUI.I fI".1 ..,.,,4Illlftl I., lI,h 11I11111,
",.,IU In lhl C"".fI' 8.....' YN', D..Uih...4 ...t, 1I1I1Itf't4 '"' If IIch .1,,,,,,, ,1"Ottle, Utll"." !_""II,"
UlIlitln on IIno llO .nd IIn. I~O ." '0' IlIollnlon.n<o bulldlno h..t .nd Il0ht', Itcu,it, 119htln9, .nor
10' I.nnl, ,h'ubl .nd t,oOI, V.,.nt unltl "0 hootod du,l~ unit tu,no.o"
'4."." M,hll'M"U I. ~11I"'''' MelIIII.I.1 01" ,n ..,I''''f1," ,f tw\tt,,,,,.1 R""tI,.4 0\14..' YII' ""N,.4Ift"'"'' .." ,h, PUM
,I, If .."n4i'lIrt.'" 1ft.iiiifr.1fti~;nl 0114", Y.."
Ono 'ull.tlme .,Inlonanco p.,.on .Ith 0 .,10" 01 $18,_6~,OO II Includod In l,bo, Cu,tl, $4,000,00 ho, boon
Includod In L.bor to pro,ldo IUlllllor.tl"" h.lp ond P"I-\loo h.lp to co,or In ..onl 01 Ilckno", SlI,\65,OO
l.bo,. H.Io,I.1 cOltl "0 Ine,o.lod b...d upon og. 0' II,uctu"1 .nd Inc,...o In .,to,I,1 COil',
,41"'" MOI"I'''''''' & 0 &f,tlt" , ,.""UI e....: L.t' ~GCt. .,4In." """,'.",nct .,,4 .,.'.111" ""111 IInl'..1.4 fl' I"" ...., ..... ..".
JII. Ult f., ..ch. ell. ttl v.tI, ".. unlltcl ..,...c.. ,,.,.,,dflllh. R'411"1'~ 0114''''....'. [.,I.ln ,v~IIt"'I.1 R....,..1.4 61149"
ft' 'ner..... ..."Ih, PUM ,ft..f """4111,,,. I., e,""ut 5,,,,", .n ,h. CVII.n, 0,,4,., Y.." II LHA hIt unlf''''" 1IIt.",.",,,CI II
..,101 CI~'1 Ih. l.nUICIII.1 ,.' CI~,
tJ :1 R q e
....'.....
rho I~u.lno Authority .dOlnl.t.r. ~71 unit. 0' S.ctlon 0 [.I.tlno C.rtlllc,t../ 1~6 unit. 01 S.ctlon I
[.Ioltno Vouch... .nd 61 unit. 0' Public 1I000.lnO' lh. cu".tn .t.II I. .ulhor ..d bl City Council
,..clutlon. 0"186 ond OS.66, rhlt ..m. u." pro,ld.. .upport 'or the Ilou,lnO C....I"lonl porIa,..
,tudl.. .nd pro,ld.. .dolnl.tr.tlv. tl.. n.c....ry .nd r.qulr.d In ...rch 0' .ddltlon.1 un t.,
All dlttrlbutlo", or. b...d on IEII PERCENr (10\1 10 MLIC IIOUSlliC ond NIIIEry P[RCENI I~O\lto S.ctlon 0
proO"", Ihl. r.pr...nt. th. dl.trlbullon 0' unit. In th.,. proor.... 61 tn 719, with' ..IQhll"9 ,...'d
Public llou.lnO due to the Inhor.nt .ctl,ltl .. both r.nt.1 ...I.t.n,. provl.lon .nd l.n~lord r..pon.lblllty.
"",I,P"\lIulI.,,,. ..,...~.,thl, 0".. ,ft' Ft.!..!J.1!1.!lh.". '''(!.!!!,!!~~$W"~LI I.. 144111'" t, If JvtllhClUtft f" TI,..I f, CIA''''Ii'''.
.114 ....'U'I.u .h.."." F". HUD,S2UI,.I~ '" ..,I'''tll." ,f Iv\,tlftt.tl R..",..,,; 11114"1 'f.., "'IN'" Iller..... .." ,hi PU.. '"' If
",,,,'11,,,.. '''Ihl'' "CIVil" ,,, Ih, CW"tlU 8",,'1 Y.." !I,I,." "till '" ,lIu,tl'" II ItCh .1.11I.11. If t~.. ..,."..,.
0."..... ... du. to ..1I..t.. nn co." 0' 0111.. Optrotlon. If,d S..II [qulpnlllnL,
~1 Oi." 1ft ..,1,",t.,,, If ,v~I.."tl.1 R.'v..... 8".,,, YII' "'1"'0'14 .ftUUII' 'u, tht PU" "t, .I..'.d'''....'ar fleh "'IIU,
",..u ", Ih. CII"'''' 8114'11 y",. D..ul~. 'n4 "'1, ,"'meld Uti ,f ..eh .1.".", .,"Oth., Ulillll.. el""","
Utllltl.. on Iln. 110 .nd Iln. 190 .ro '0' ~Inton.nc. building hl.t .nd Il0ht., ..curlty II0htlno, o.t.r
lor 140n., .hrub, and t...., V.rant unll. or. hOll,d durlno unit turnover,
,
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'41"'" Nth"'''4IftCl.' 0,'"111'" Mot"I'''; 0,,, 1ft ..,1,"'11'" ,I h\,t,nh.1 A,.w,,,t4 Ow4,., YII' ..11"'11.41".,..... .,,, the PUt.t
,I, ,f ,.,'rt4ifwlIlT" N,.",I. I" '~'"t 8114". y",.
On. 'ull.tl.. ..Inton.nc. p.r.on with. .al.rl 0' 118,'6S,oo I. Includ.d In Labor Co.t.. $',000.00 h.. bo.n
Includ.d In L.bor to provld. .u...r-tl.. holp .nd p.rt-tl.. holp to co,.r In .vont 0' .Ickno.., $II,16S.oo
L.bor, ".t.rl.1 co.t. .ro Incr.a.od b...d upon ag. 01 .tructur.. and Incr.a.. In ..torl.1 eo.t..
,4.ft", Nt.,,,.,,,,,,, & 0 .roll.". C"",OCl e"tll LI" Dut. "41",,, It\t''U'''4IftU ,,,4 .,,,,tI.,, ..'".. 11""....4 I" ,". .... .... ."..
,I,. ..., f., IIch. ell. lit ""I, ",. un"ac' II''I'IC" ",,...d',, ,h, A',wII". 8"4,,, y..,. EI,I.II' h'~","'j,1 Au..,,,,.4 8,,4,.,
..' ,nc'",,, .'., the PUM III..f ..,,,,41111111., C'''''u, S."lcII '" ,h. Cu,,,'" 8,,4,.. Y..,. If LHA h.. .."11'1" f" IlIIIM'''tM,.f
'""., CI~'I ,h. u"",et co",er CI~.
Contr.cL co.t. aro Incr....d from FY90 o,tl..t.., Contr.ct co.t. Inoludo p..t control' $11900,00, Int.rlor
paint for .ppro,I..t.II 10 unit. . $7,SOO,OO (contract 10 b. Lotll an .ddlLlonal $S,OOO,oo . proJoct.d to
cuvor .klllod Nlntonon.. ond r.p.lr tnk. II... Pllloblno,.lectr ..I, ,,'rloerator ond 'urnoco rop.lr),
^ddltlonll Iond...plno nlll bo required to Incrollo Socu, Iy ond flalnton.nco. $7,191,00, Continuation 0'
carp.t ropl.eemont lor "v. unit. I. o.tlm.t.d .t 16,000,00 lor FY01. R.pl.c.mont 0' c.-put.r print.,. .nd
.qulpmontohlch aro reochlng 'our y... 11f. I. "h.dul.d'o,rY91 . Sl,eOO,Oo, Intal controet oo.ll
1l~.191.00,
HuG.1ll1l
771
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lilli"". I" G'Il",1 '.1ll4 11'I"".'fIIt.. "~I"~ ,h, ."'tlllfl' If "1'1'" G",."I ',,1\4 U'If"'Itl,I'I' 11'14 I~. ,IIUIH,..,I'frI, G'Il",1 '\ilIl~ It '.,'._
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10 ...t"" ."nlngo. Ih. lundl ". ,'p.cl.d 10 g.n"'I. during Ih. II,c,1 r.or 511,601,00.
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lI,g I ,.".UIIft'" O,.,.lIn, ".IU., .11 II I (,I I 70'l
9tO ...,lIlIll Au."u IIf 0,'11111 10.07 .11 1.1 9~1
OPERATING RESERVU
I POR A CONTRACT OR PROJECT
11.'1if. P." I - MullllYIII Op"llIn9 R..".. _
NO. End.f CVII,nl 8.dl" V,,, .
IICIION A . LH,oDtNIO IINIAL HOUIlNO I
I 01 O...h,UIIO'lI.' LI.. tOO.C.I... ,.,,,. HUO.IlSII I... C.."... S?,769
IICIIOH I. LltHlAlIO hOUllNO . IIC110N 71 01 10lel II
,
I 01 0..",.11110'110' Lln' tOO. C.I,.. 50 ,..'" HUO-IIIU I". p"".. 0
, 1IC110N C . LHA.O'NIO O' UAIIO HOUIINO. hDulO'Nlllh"
I
01 0..",.11110'1).1 L'n. 600.C.I,.. S. ,,,'" III1D.IIIII I.,. P"'Ol' 0
-
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.
Pert 11- PII,I"ln lor llId E'''IIIO!,d or AclllOl
Op"I""O R..",.. 01 VIOl End
o' R...,.." !ft4 II P,nIOwI '1,..1 her. 'l'w.1 I S6,B10
07 P,.,ltl'" '" AU'h" - CIIIIII'II &w.,.t V.., . EIIIl....,' If AClwell
l~O
-
OS R,..". " E.4 " C.II'" 0,4,,, Y.... htl..,,4 .. A....I S7,060
09 ,,,,1,,.. '0. R,..." . R..,,,"4 B.d,,, Yo.. .E,,,,,,."4
10 R..",." E.4 .1 R.....", ft,4,,, Yo.. _ hll..to4 ~?,76?
LhA APPIOYU,
Ron,ld L. lI,nd,,,on, 1I.U1ln~ Admlnl,trotur f1...t~ ;( (It.-PM,,, '1-/7-'0
,N...."., rill., (.",..,,,,,, iO.,.,
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tN.... '1t4 fill.} "1'"'111'" (lJ.",
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If....,', '~tA 11661
Ope'Ollng DUIlg,1
Sch.~ul. of All POllllon, ond 501011..
I.... A,.,0.,4 Nt.. .,l....1 ......11. AII_", , I
D.o4,.t u..... II,. tJ.ROlOl -'-'!:!!ftllo~lo.!!~l~g~'~!!!l!Lty_ J
L...I,I,
CI,lc C.nt.r . '10 ["t Wa'hlngton Street I... City
"'111'" Till,
,......
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".,,,..'14 8,,4,., V..,
AII""I.n ., 101..1.. ., p,..,..
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I 1~..I"1 Coordln.tor/Adolnl,tretor A.III 17,111 a,m II U,1B7 2,m 0 16,m PerctnUgI 01 unl II .
I l~ulln9 H.I..~nt Ald. A"" 11,61\ 22,I6S II 1l,B6S I,m 0 10,519 P,rcontage 01 unit, .
I Cler..lypht A'HI 11,lJ7 19,IBl II 19,1Bl 1,?l8 0 15,261 Perc,ntlg, 01 unit, .
\ I~Ullng Spocl,lhU A'Hr 10l,tSI 101,1\7 II 102,1\7 10,m 0 92.m P,rcentlge 01 unit, .
I Ho.,lng In,pector A'NI lS,070 9 15,070 I,S07 0 lI,m Perclnt.ge 01 unit' .
10rAL 197,BI' 101,7S0 11 lOB ,750 10,m 0 117 ,B7G
1 Kllnten.nce Wor.er I H 17,\10 18,16S 11 18, \6S lB,"S 0 0 100\ Public Hou,lng r.
Includld
I Kllntonance WO'.lr I H \,000 \ \,000 ',000 0 0 100\ Public Hou,lng P,
Included
1 Attornty re.. 0 G,O\O S,lSl 11 S,ISI m 0 1,116 2 hour, per ..nth P.bl
6,S hOUri por IlOnth It
ALL POSIIIOtlS AS 10E
umo 100\ or AllY II:
IIHE!
~
~
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h, ~ul, 01 All POllllonl and Solo,'.. L.ul,', ~
CI,'c C.nto, . .10 E.,t W,.hlngton $tr.,t I.... CIt,
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A'IIT 11,61' II ,B'S II Il,m I,m 0 10,m P"nntoge Ol,'ntll . 10\ Public Ilou,l"g
A'HT 17,137 19,181 II n,l81 3,?lB 0 I~,I'I P"nntoge 0' untto . 10\ Publlo 11ou,lnO
A'NT 101,m 101,3" 11 10l,m 10,m 0 ?I ,Ill P"nntoge 01 unit. . 10\ Public 11ou'lng
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197,m IOa,7~0 11 108,7~0 10,87S 0 187 ,B7G
I
,
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Includd I
H 1,000 . ',000 ',000 0 0 100\ Publlo Hou,lng P.rt rl..., Blnellt, not
Included I
,
0 6,0'0 S,lSl lZ S,ISI m 0 ',8IG I hour. plr IOftth Public Kou,lng I
G.~ hour, ptr ..nth S,ctlon 8
,
,
I
I
ALL POSIIIOIIS AS IOEIIllrl[O 00 'lOT
nmo 100\ or AllY IIItlI V I DUAL EHPLOYEE I S
liME!
.,.
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Opl/Ollng Budoer L,ulI" ,.,.., YH' 1_'
$ch.d.I, ., Ad.'.Io,,,U.. !.,.... Olh.. Thu loll/III 10.A CIll JlJlt 10, 1??1
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17 '...,. It."..." ..j Olli.. S."li.. 6,710 1 000 5.710
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.. S[CTION B [.I'tln?
HOD.lll71
771
a / I C{ [I ~I
/' ~i
RESOLUTION NO. 90-71
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE LIBRARY
DMSION.
WHEREAS, Bntlclpatod lob oponlngs Bltho UbrBry havo Bllowod ro.structurlng of lob dutlos 10
most offoctlvoly provido library BOrvlco, and
WHEREAS, ROlolutlon No. 89.'85, Bdoplod by Iho City Council on Juno 13, 1989, oslabllshod
c1asslncatlon/componsatlon plans for AFSCME omployoos.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CIlY OF IOWA CITY. IOWA. THAT:
Tho aulhorlzatlon of porsonnolln tho Iowa CIIy Public Ubrary bo amondod by:
1. Tho Bddltlon 01 two fulJ.llmo Ubrary Asllslanlll positions, pay grado 7.
2. Tho dolotlon or ono lull.tlmo Ubrary Assistant III position, pay grado 8.
3. Tho dolotlon 01 ono lull.tlmo Ubrary Assistant I position. pay grado 6.
Tho authorization or porsonnolln tho Iowa City Publlo Ubrary, as amondod, wUl bo olloctlvo
Juno 25, 1990.
II was movod by I.raon and socondod by Kuhhy
adoptod, and upon roll call thoro woro:
tho Rosolutlon bo
AYES:
NAYS:
ABSENT:
-L-
..L
..L
-L-
x
-
-L-
x Ambrlsco
Courtnoy
Horowitz
Kubby
Larson
McDonald
Novick
Passod and approvod this I..
day of Mny
,1990.
YOR
lprovoll..IIS 10 Form
y\.... I It.1l 171'0/.'" ~~,)71f/
r"')l f\. /1 f
- CITY ATTORNEY'S OFFICE
-1..:<~. f/
AlTEST: 11~lci.E~K .J/ /d L J
17~
'\!
a ,'I, Cf [I LI
IOWA CITY POLLUTION CONTROL
MEMORANDUM
TO:
CIiUC~ SCHHADE~E
/l
HARRy BORell j?~-<- ( . I
4-25-90
FROM:
DATE :
RE:
POLLUTlOtl COIlTROL DI v I S lOti STAFF ORQAtll ZA T lOll
As now w~Gtew3tor facllltlOG go on 1lno. Wo aro boglnnlng to soo
tho noed for adJustmonts ,n tho utIlIzatIon of our porlonno1.
Present ly, wo aro operatIng the comploted tlarth Pl~nt project, tho
South Plant II being stMtod up at thll tlmo. To date, ono
additIonal ATPO llIld tho Lab Toch havo beon addod.
Tho dlvlolon budgot roflecto 5 additional POBltlono whIch ore In
tho procoss of boing fll10d. Ono ATPO posItIon II olIo open, Bud
Schump hao rotlred, and Hark ThIes haG boen promoted.
ThlB II a good time to evaluate our overall organIzatIon, In ordor
to proporly m:lnage the expandIng operatIon. The encloBod
organizational charts tlnd salary table6 d06Crlbo the Pollution
Control Division, Figuro I showl our staffing lovelo al currently
authorized and lists the facllltlol that are bolng operBted,
The effective management of the e~pandod faCllltl81 will require
somo ro-organlzatlon of rosponslbl1itloa wIthin the division,
Tho6e changes are reflected In FIg, 2. Tho reorganization plan
will utilize the same number of omployees, with a Blightly smaller
cost for annual salaries. Spociflcally. the positions of Chief
Operator end Maintenance Worker II would be creatod through
promotions of our present personnol and additional hiring.
Thl6 etructure would change the division In sovoral waYB:
Chief Operator:
With full 6cale wastewator processes going at two sitos. the
daily operatIon will require more thorough communication among
plant operator6. Operator training will be como a routine
activity ae woll. The moro complo~ 6yotem will aloo require
more dotailed procoss monitoring and reporting to the
Superlntondent. A Chief Operator will be u6ed to coordinate
the actlvltios of all Treatment Plant Operators (TPO's).
He/She would help develop operating 6trategle6 and 6ee that
operators on all shlft6 were adequately prepared to control
each prOCeG6. The Chief Operator would be respon61ble for
genorating dally statu6 reports and updating the plant SuPt.
Th is wou 1 d be a .. Lead Worker" type pos I t I on.
:[
7"1,2.
o : I ~I [I 5
Ma1ntonance Worker 11'1;
An "ontry levol" pOQltlon titled MlIlntonanco Workor II
wll I be created. Preeuntly, tho majorIty of routIne plant
malntonance 10 done by the thoso In tho pOlltlon of
Assistant TreBtment Plnnt Operator (ATPO's). Thoso
poople each have 6everal years of e~porlonco and aro
valuablo rosources In our operatIon. Thoy aro, howovor,
still In a basiC entry level positIon In tho dlvlBlon.
As the staff leve I IS Increased, tho new omployeol Ihould
be brought In at tho f.talntonance Workor 2 levol. (Thll
should produco a pool to draw from In fillIng future TPO
and ATPO positions.) Activities of tho f.tW II's wIll bo
coordlnatod through tho Plnnt MW III POlltlon. ATPO'I
will bo used for working on thOlr own. on IndivIdual
mlllntenance lISB I gnmonts, and 1 n work I ng wIth tho nower
f.tW II employeos.
The proposed structure would produce a toom of tho most Qualified
personnel to ovoraoo tho actual dally operatIon. The Alat. SuPt,
wou ld hend th III toam, supported by the Ch lef Oporator, PI lint MW
III, and Chomlst, for plant oporatlons. (Input on Lift Station and
Collection System operation would bo through tho LS HW III and
ColI. Sr, MW, rsapoctively,) The Plant Suporintondent would
receive coordinatod informntlon on all llIpecte of the oporation
through the ASlt. Supt, and the team membors.
Thlo reorganization would yield the following benofits, Firat, tho
lower organizational levelo of operatlone and malntonanco would
receive moro specific daily diroctlon, Information on facility
conditione would be channoled and recorded more effectively,
Routino and spsciol actlvitlos would be better planned and
coordinatod, Tho Supt. and Aut. Supt. would bo able to more
effectively direct their efforts towarde operation, maintenance,
or administration, as needed.
,I
77,1
a 'I cl (I b
:Cll ml '<<lIml tcIl10l .. hllllllll"\lCI!Uf/"I
::'.. '
1 -,
1111. I
,
'--'
, ,liir.-,
,1111. ,
'--'
I
, -U:-'
I (Iin I
I I
'-'
I'mt'lii' I, -'-, 1,-1-, 1 ; 1iiiil:
:"m I , : CIUlIl:
r~ , ' I'."
-'--' -.--' '......- -.--
I
-,- I :1iiiil
,; \" :
, ,Ct. IIUl '
, ,
......-' '-.--'
I ,
I I
I ;/iri'fiiij ! i1ii1f:
,lllllll: I III I
'-' '-'
I 'iTiil'
:"Ul :
, ......-
I
I
1 ''T1iUT'' I ,-'-,
: I'll :.........: U/lI :
'-'
'--.--'
I
,
I
,
11-1-.
'C'III0'
I I
'-'
------------------------------------
,
. OEPT I ,
EMPLOYS I TITLE I
---------:-------------------------,
, I Superintendent :
1 iAsslstant Superintendent :
1 : Sr. Clerk/Typist :
1 :sr Malnt, Worker - P,C. I
1 IM,W. III-P.C. Collection 1
2 IM.W. II-P.C. CollectIon :
: Chemist :
: Lab Technician :
2 : H.W. III - P.C. :
5 I Asst. Treatment Plant OP.:
I I
1: Custodian I
, : Electronics Tech. :
e : Treatment Plant OP. :
, '
:IlIIUIUtllmUCIlUIU:
~. 'UII IIll.llf llllllUI
10. 'UlllllUUlGflUU Illl.
10. 11111 llSllIUS
10. 'UlIUI
IIlUiClL!tlIClmr.
:1 un srlllCIl
IICmCUllllfltlllllllllllClUI!U
10./UII"1l11l111ll11ll
IC.llClC./UIIlllllfIUIOllllllll
10.11110. 'UIl;IllI[ICIll
!IClSS FlC. tullfluncl
IUllllI 1111 flUII mrll
lO. /UII ~1I
IC. lUll ItllYlllllUOGI mm
lO./lllr llGIlIUI
HtlGllIllllljlGllllI1
mu u llU~G IIl11Fll 1lI11C1
!LUOGI fGIt! 1111
24 TOTAL
I,
I
,
ij
Ii
77J..,
I... ,I
fJ .' I Cf [I ,-,
t,1I U~I 'IIUml ..\llil .. Irmlu'"rlU11IllCl
I '"'1Trl '
'Ill! I
'-'
I 'TmIf' I ,-'-,
11m' '411'1'
11-'.!
'-'
'-'
I
I
,
I
1'-'-'
I ~1IlC4 '
I I
'-'
---------------------.-......-.-----
. DEPT I ,
EMPLOYS I TlTLE I
.....___.1._....._._...__..........,
I I
I I Sulltrlntendent :
1 :A.,l,tant Superintendant :
1 : Sr, Clerk/Typllt :
I lsr Hatnt. Worker - P.C. :
, :M.W. III-P.C. collectIon:
2 :M,W, II-P.C, CollectIon :
': ChemIst :
I : Lab TechnIcIan :
2 : H.iI. III - P.C. :
4 IAB.t. Treatment Plant 00.:
: CUltod1an :
: ElectronIcs Tach. :
4 : Treatment Plant OP. :
2 : H.W. II - P.C. PLANT :
: Chlof Plant Oparator !
illlIUl FlUllIIUC/lllm:
11./1111 "lllll 11111'111
lO.IIIIIII(lllllllllllll.
"./II11mUlIIl
IO,/Lll'111
IIIIHIHtlltlllll.
I df III CIS
IllmOUlll' ;IUIIII!I'! II elUmo
11.lll1I11UII 1m
1/.110 II. IUIIOlllllltllllllllll1
10,1111./111111 lllOlll
llillllle'nlllflilllil
,( 1I1llllllll 1111
ll.IUII ,II
II, 'Ull ICll/lllllUOI!llllll
IO"lIIIIIGllllll
il~OGllhl ( Illlllll
011I/111 II~lG( lIl11flllllllOl
!lut( iU'llI
24 TOTAL
77;..
1.-;1"
n .' I g [I EI
111/.\
RESOLUTION NO. 90-74
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE POLLUTION CONTROL DIVISION OF THE
PUBUC WORKS DEPARTMENT AND THE AFSCME ClASSIFICATION PLAN.
WHEREAS. Rosolutlon No. 09.50 adoplod by tho City Council on March 7, 1909. aulhorlzod polmonont position'
In Iho DopMlmonl 01 Publlo Work. 101 FY9O; and
WHEREAS, Rosolutlon No. 09.156 Bdoplod by Iho City Council on Juno 13. 1909. ostobllshod B clmlfica.
tlon/componsotlon plan 101 AFSCME omployoos.
NOW, THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CIlY OF IOWA CITY, IOWA, THAT:
I. Tho dolotlon 01 ono Assistant Troolmont Plant Oporalor position.
2. Tho doloUon of two Troatmonl Planl Oporalor positions.
3. Tho addition 01 a Sr. T/ostmonl Plant Oporotor position.
4. Tho addition of two Malntononco WOlkol II position,.
5. Tho addition 01 ono Malntonanco Workor I position.
BE IT FURTHER RESOLVED thotlho AFSCME Pay Plan bo amondod by:
I. Tho addition ollho classification of Malntonanco WOlkor II . Pollution Cont/ol Plonl. grodo 05,
2. Tho Bddltlon ollho classlflcatlon 01 SI. Troallnon! Plant Opolalor, grada II,
3. Tho addition of tho classlflcatlon 01 Molntonanco WOlkol I. Pollution Conlrol, grodo 01.
tho Rosolutlon bo adoptod, and upon roll
It wa, movod by tnrRon Bnd socondod by Novick
call1horo woro:
AYES: NAYS: ABSENT:
X Ambrlsco
- Courtnoy
-L
....L Horowitz
X Kubby
-
-L Laraon
x McDonald
-X Novick
Passod and approvod this I at
day 01 Hllv
,1990.
ATTES~JJ.SLERK // -I!. ~
~~
Applovod by
_&...:tur
77J