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Home My WebLink About2006-07-13 Info Packet I = 1 ~~~~Ilt -..;;::., ~1III'llri- .....- ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET July 13, 2006 IP1 City Council Meetings and Work Session Agendas [REVISED] IP2 Memorandum from the City Clerk: Updated Salary Information JULY 17 WORK SESSION ITEMS IP3 Memorandum from the City Manager: MidAmerican Franchise MISCELLANEOUS IP4 Memorandum from Council member Correia: July 11, 2006 Comments on behalf of the City Council presented to the ICCSD Board of Directors IP5 Memorandum from the City Manager: Robert A. Lee Recreation Center Exterior Glazing and Panel Replacement Project: Fencing on South Side of Pool IP6 Memorandum from the Airport Commission: Iowa City Municipal Airport Awarded FY2007 State Aviation Grants IP7 Memorandum from the City Clerk: New laptops IPS Memorandum from the City Clerk: Agenda Items for Joint Meeting IP9 Memorandum from the Civil Engineer to the City Engineer: 2006 Asphalt Overlay Project Schedule IP10 Letter from JCCOG Traffic Engineering Planner to Residents of College Street between 7'h Avenue and Morningside Drive: Potential traffic calming on College Street IP11 Letter from Dottie Persson to Mayor Wilburn: Thank you from the Shelter House IP12 Letter from Francois Abboud and Katherine Tachau, U of I Presidential Search Committee, to Mayor Wilburn: Thank you regarding the presidential search IP13 Letter from Martin Diaz to the City Attorney: 3 North Westminster IP14 Storm Ready Community Hero Award presented July 7,2006 [submitted by Mayor Wilburn] IP15 City Park 100.h Anniversary Sunday, July 16, 2006 Agenda: Board of Directors Public Forum on 7/19 [Iowa City Community School District] Distributed at 7/17 Work Session July 13, 2006 Information Packet (continued) 2 Letter from Kelly Hayworth to City Manager: Letter to School Board [Distributed at 7/17 Work Session] E-mail from Kimberly Carter: Diversity Focus Opportunity [Update on location] Distributed at 7/18 regular meeting PRELIMINARY/DRAFT MINUTES IP16 Economic Development Committee: June 27,2006 IPH Historic Preservation Commission: June 22, 2006 I;;; I !~~~-.: -..;;;:.... _....~i.- --..- ~ CITY OF IOWA CITY www.icgov.org IP1 CITY COUNCIL INFORMATION PACKET July 13, 2006 City Coun "I Meetings and Work Session Agendas , I ! I ,/ i IP2 Memorandum om the City Clerk: Updated Salary Inform IP3 IP4 IP5 IP6 IP7 IPS IP9 IP10 IP11 IP12 IP13 IP14 IP15 JULY 17 WORK SESSION TEMS Memorandum from th City Manager: MidAmerican Memorandum from Council ember Correia: ;July 11, 2006 Comments on behalf of the City Council presented to th ICCSD Board of Directors Memorandum from the City Ma ger: Ro ert A. Lee Recreation Center Exterior Glazing and Panel Replacement Project: Fencl g on South Side of Pool Memorandum from the Airport Com . ion: Iowa City Municipal Airport Awarded FY2007 State Aviation Grants Memorandum from the City Clerk: Memorandum from the City Cler : . , Memorandum from the Civil ngineer to the C~ Engineer: 2006 Asphalt Overlay Project Schedule \ \ \ Letter from JCCOG Traff Engineering Planner to''Residents of College Street between 7'h Avenue and Morningside rive: Potential traffic calmi{lg on College Street Letter from Dottie Per on to Mayor Wilburn: Thank you' from the Shelter House Letter from Francoi Abboud and Katherine Tachau, U of I P(esidential Search Committee, to Mayor Wilburn: Tank you regarding the presidential search Letter from Ma In Diaz to the City Attorney: 3 North Westminstea; StormRead Community Hero Award presented July 7,2006 [Su'6mitted by Mayor Wilburn] \. 100'h Anniversary Sunday, July 16, 2006 \ July 13,2006 Information Packet (continued) PRELIMINARY/DRAFT MINUTE IP16 Economic Develo ent Committee: June 27, 2006 IP17 Historic Preservation 2 \ \ . = 1 -....= -~ f~W!':'t =, -Nt,- -.-- CITY OF IOWA CITY Council Meeting Schedule and Work Session Agendas REVISED July 14, 2006 www.icgov.org . MONDAY, JULY 17 5:00p Emma J. Harvat Hall Special Formal Council Meeting - Separate Agenda Posted . Executive Session. Staff Evaluations 6:30p Council Work Session . Planning and Zoning Items . Council Appointments . Lower West Branch Road . MidAmerican Franchise Presentation . Street Vendors [reference agenda item #7] . Tornado Review . SILO Discussion . Agenda Items . Council Time . Schedule of Pending Discussion Items . TUESDAY, JULY 18 7:00p Formal Council Meeting Emma J. Harvat Hall TENTATIVE FUTURE MEETINGS AND AGENDAS l . MONDAY, JULY 31 Emma J. Harvat Hall 6:30p Council Work Session . TUESDAY, AUGUST 1 7:00p Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY, AUGUST 2 4:00p Joint Meeting Coralville City Hall . MONDAY, AUGUST 21 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, AUGUST 22 7:00p Special Formal Council Meeting Emma J. Harvat Hall . TUESDAY, SEPTEMBER 5 5:00p Special Council Work Session 7:00p Formal Council Meeting . MONDAY, SEPTEMBER 18 6:30p . Council Work Session Emma J. Harvat Hall Emma J. Harvat Hall . TUESDAY, SEPTEMBER 19 7:00p Formal Council Meeting Emma J. Harvat Hall I; I =~=_iO... f~w!:~ ~'-- "cl"'~ CiTY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas www.icgov.org r;:] July 13, 2006 . MONDAY, JULY 17 5:00p Emma J. Harvat Hall Special Formal Council Meeting - Separate Agenda Posted . Executive Session. Staff Evaluations 6:30p Council Work Session Planning and Zoning Items Council Appointments Lower West Branch Road idAmerican Franchise Presentation reet Vendors [reference agenda item #7] . To ado Review . Age a Items . Counc Time . Schedul of Pending Discussion Items . TUESDAY, JULY 18 7:00p Formal Council TENTATIVE FUTUR MEETINGS . MONDAY, JULY 31 6:30p Council Work Session . TUESDAY, AUGUST 1 7:00p Formal Council Meeting . WEDNESDAY, AUGUST 2 4:00p Joint Meeting . MONDAY, AUGUST 21 6:30p Special Council Work . TUESDAY, AUGUST 22 7:00p Special Formal C . TUESDAY, SEPTEMBER 5 5:00p Special Cou iI Work Session 7:00p Formal Co cil Meeting . MONDAY, SEPTEMBER 18 . 6:30p Counc' Work Session . TUESDAY, SEPTEMBE 9 7:00p F rmal Council Meeting Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Coralville City Hall Emma J. Harvat Hall Emma J. Harvat Hall \ " Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall I! j ~~~~'t .....-;;:;..... "l1li,' ....,..~ CITY OF IOWA CITY~ MEMORANDUM DATE: July 13, 2006 TO: City Council FROM: Marian K. Karr, City Clerk ~~ RE: Updated salary information Attached is updated information for the City Manager, City Attorney, and City Clerk in various Iowa cities. Compensation package comparisons are at times complex and we've done our very best to summarize the information. The City Manager, City Attorney, and I will be available during your executive session Monday evening if you have any further questions. SALARY COMPARABLE CITY MANAGER Pop. (Ia League of Cities) 198,682 120,758 85,013 62,380 57,686 51,744 50,731 26,294 FY07 Des Moines Cedar Rapids Sioux City Iowa City Dubuque West Des Moines Ames Marion (as of 1-1-(6) Salary $176,500 start 216106 $165,000.00 $122,244.10 $169,521.00 $176,550.00 $152,101.00 $135,331.00 Length of Service $185,000 as of 816106 New 9yrs 13 yrs 8yrs 27 yrs 19 yrs Additional Compensation: Car AllowancelYr $3,300.00 $3,600.00 $4,200.00 $6,275.00 $4,800.00 $6,000.00 $4,992.00 Deferred Compensation (%) 10% 5% 1.50% $22,424 - (DCIIPERS Buyback) 32% salary $15,000.00 - Cell PhonelYr $1,188.00 - City Fumishes Provided $120 (if for personal bus) - - Longevity Pay 6% of base - - - $350.00 $540.00 5y~$400, 10y~$600 Other - -- -- --- 25 days of vacation - 25yr-$1200max Annuity $5,153.00 100% life insurance Education Allow (wi Masters) 100% long-term disability $1501mo 100% health insur (+) dependants FY06 Des Moines Cedar Rapids Sioux City Iowa City Dubuque West Des Moines Ames Marion (as of 1-1-(5) Salary $190,598.00 NIA $118,683.55 $144,414.40 $145,839.00 $165,000.00 $147,314.00 - Length of Service 10 yrs NIA 8 yrs 19 yrs 13 yrs 7 yrs 26 yrs -- Additional Compensation: Car AllowancelYr $3,287.00 NIA $4,200.00 $4,800.00 $6,063.00 $4,800.00 $6,000.00 - Defemed Compensation (%) 4% match NIA 1.50% $7,500.00 $22,424 - (DCIIPERS Buyback) 32% salary $13,000.00 - Cell PhonelYr $384.00 NIA City Furnishes - Provided $120 (if for personal bus) -- -- Longevity Pay 1% of base NIA -- $650.00 - $350.00 $520.00 - Other - NIA -- Cash value 80 hrs - 25 days of vacation - -- vacation ($5405.60) Annuity $5,905.00 to be paid directly 100% life insurance to pension plan 100% long-term disability 100% health insur (+) dependants SALARY COMPARABLE CITY ATTORNEY Pop. (Ia League of Cities) 198,682 120,758 85,013 62,380 57,686 51,744 50.731 26,294 FY07 Des Moines Cedar Rapids Sioux City Iowa City Dubuque West Des Moines Ames Marion (as of 1-1-06) Salary $154,967.00 $109,699.20 $90,667.20 $107,224.00 $115.000.00 $116,000.00 $71,858.00 Length of Service 17yrs 21 yrs 23 yrs 31 yrs 7 yrs 1yr (max 750 hr/yr) Additional Compensation: $95.81/hr over the max Car AllowancelYr $3,300.00 ------- ---- ----- ------ ------ ----- Deferred Compensation (%) 4% Emp contribution only 1.50% ----- 3% match ($1 K maxI --- ----- Cell PhonelYr $600.00 ----- City Furnishes ----- $120 (if for personal bus) ------ ----- Longevity Pay 4% of base $1,440.00 ----- 5% $350.00 ------- ----- Other ------ ------- ------- IPERS ----- ------ Annual supply reimb $2,500 I FY06 Des Moines Cedar Rapids Sioux City Iowa City Dubuque West Des Moines Ames Marion I (as of 1-1-05) I Salary $146,195.00 $104,998.40 $90,667.20 $60,440.64 (60%)* $103,604.00 $102,900.00 $136.807.00 I ------ I Length of Service 16 yrs 20yrs 22 yrs 8yrs 30yrs 6 yrs 33yrs ------ I Additional Compensation: I Car AllowancelYr $3,287.00 ----- ----- -----. ------- ----- ----- ------ I Deferred Compensation (%) 4% match Emp contribution only 1.50% ------ ------ 3% match ($lK maxI ----- ----- Cell PhonelYr $384.00 ------ City Furnishes ---- ------ $120 (if for personal bus) ---- ----- Longevity Pay 3% base salary $720.00 ------- $195.00 (60%) 4% $350.00 $600.00 ----- Other ----- ------ ----- FT Health IPERS ---- ----.. ----- FT Disability I I I , , I I I ! I * $100.735.00 FTE , i I I i I , SALARY COMPARABLE CITY CLERK Pop. (Ia League of Cities) 198,682 120,758 85,013 62,380 57,686 51,744 50,731 26,294 I FY07 Des Moines Cedar Rapids Sioux City Iowa City Dubuque West Des Moines Ames Marion I (as of 1-1-06) Cust Serv Div Managerl (Dir of Admin Services) (reclass eval) Finance Dir/CC I City Clerk i ! Salary $92,925.00 $77,937.60 $61,513.30 $73,715.00 $114,283.00 $60,060 $94,707.00 I Length of Service 21 yrs 31 yrs New Hire 7 yrs 17yrs 17yrs 16 yrs Additional Compensation: I Car AllowancelYr $3,624.00 , ------ ----- ~~----- ---- ----- --.--- I Deferred Compensation (%) 4% match Emp contribution only 1.50% ---_.- 3% match ($lK max) ------ Cell PhonelYr $384.00 ---- ----- ---- $120 (if for personal bus) ----- Longevity Pay 5% of base salary $1,440.00 --.--- 5% $750.00 $360.00 5y~$400, 10y~$600 Other ----- ----- IPERS ------- ------ 25yr -$1200max I FY06 Des Moines Cedar Rapids Sioux City Iowa City Dubuque West Des Moines Ames Marion I (as of 1-1-05) 2005 Figures - N/A for 2006 (Dir of Admin Services) I Restructured FY07 I Salary $90,000.00 $74,630.40 $95,178.10 $77,896.00 $71,219.00 $109,782.00 $56,207 ------ Length of Service 20 yrs 30yrs 5 yrs 22yrs Clerk/26yrs wi City 6 yrs 16 yrs 16 yrs ------ I I Additional Compensation: I Car AllowancelYr ------ ------ ----- ----- ----- ------ ----- ------ I Deferred Compensation (%) 4% match Emp contribution only 1.50% ------ ----- 3% match ($1 K maxI ---- ------ I Cell PhonelYr $384.00 ------ City Furnishes ------ ----- $120 (if for personal bus) ------ ----- I Longevity Pay 4% of base salary $1,200.00 .---- $1,050 5% $750.00 $340.00 ------ I Other ----- ----- ----- Cash value 80 hrs IPERS ------ ---- ------ vacation ($2916.00) to be paid directly to pension plan I I i I ~ j -....= -~ ~~~!:Ilt ",,-... "IIIII~ ..,..~ CITY OF IOWA CITY~ MEMORANDUM Date: July 13, 2006 From: City Council City Manager Work Session Item - MidAmerican Franchise To: Re: At your scheduled work session on Monday, July 17, representatives of MidAmerican Energy Company plan a presentation concerning the issues associated with a possible franchise agreement. If it is the consensus of the Council to continue discussion on the franchise agreement, I would ask that your formal discussion be planned for the work session of July 31 to allow us to assemble information associated with a possible franchise agreement. mgr/memlmidamerican2.doc f ~ti~0~- I ~ 1 f~~~tt ~.. _lIIIlmt- ~~ .~ Date: July 12, 2006 To: City Council From: Amy Correia Re: July 11, 2006 Public Comments on behalf of the City Council presented to the CITY OF IOWA CITyrn:] MEMORANDUM ICCSD Board of Directors ......................................................................... Below are the written comments as presented to the School Board meeting of July 11 tho Steve Atkins, Bob Elliott, and Eleanor Dilkes all provided assistance in preparing these remarks. ......................................................................... Hello, I'm Amy Correia: Thank you for providing me the opportunity to speak to you tonight on behalf of Iowa City's City Council. As the newest member of our city council and as a parent of two school children, I especially appreciate being here to propose another step in the long-standing partnership between Iowa City and the school district. I'm aware of our history of sharing funds for roads, utility improvements, and capital facilities to support our schools, and the students and families they serve. My remarks tonight are directed to the proposed referendum for a school infrastructure local option, or SILO, tax. As we are all now aware, the state legislation providing for the SILO allows a sharing of revenue through a 28E agreement with a number of entities, including area municipalities. On behalf of the Iowa City City Council I am here this evening to respectfully request that a formal sharing agreement be considered to support the proposed emergency communications and dispatch center. This center will require the participation of and will benefit all political jurisdictions throughout Johnson County. We encourage the school board to recognize that such a sharing agreement will support public services that are vital to the health and safety of our entire community. Currently, there are areas throughout the county that do not have modern emergency communications equipment and the signal is weak. We do not currently have "interoperability" capabilities, whereby all of our emergency departments - across governmental jurisdictions - can communicate with each other quickly and efficiently through their radios. As we've grown into an extended community of more than 100,000 people, a very serious need is for public safety professionals and volunteers -- firefighters, emergency medical, and law enforcement people -- to be able to communicate effectively throughout our county. Additionally, the City and County have a federal mandate (an unfunded mandate) to up grade our equipment by 2013. The City of Iowa City is actively working within the structure of the Johnson County Council of Governments to effectively and efficiently work with Johnson County emergency communications to develop a truly integrated joint communications system to serve 100% of Johnson County. The annual operating cost for a county-wide emergency communications system is estimated at over $2+ million a year for all of Johnson County, and the total capital investment is now estimated at $6.9 million. We believe that the regional nature of our proposed public service - an emergency communication system - fulfills the spirit of the SILO tax. As part of our request for a sharing agreement, we're proposing a meeting among representatives of our council and the local school board, along with those of other governmental entities within our county to discuss opportunities and concerns relating to a 28E agreement. Thank you for the opportunity to address you this evening. ......................................................................... City of Iowa City MEMORANDUM ~ Date: July 3, 2006 To: City Council From: City Manager Re: Robert A. Lee Recreation Center Exterior Glazing and Panel Replacement Project: Fencing on South Side of Pool Due to the substantial increase in cost for aluminum material and general concerns about vandalism, strength and appearance, the proposed fence is a combination of durable materials. The proposed fencing material will be constructed with painted steel beams, and a vandal resistant recycled material, EPS Plastic and fiber reinforced cement board. The new fence will be able to provide privacy for sunbathers, greatly improve the appearance of the former structure and provide an ADA egress. Attached are images produced by our consulting Architects and Engineers. S:\Eng\ARCH1TECTURE FILE\Projects\Robert A. Lee Recreation Center Exterior Panel Replacement\MEMO Fence for Rae Panel and glazing replacmenl project,DOC I ~ 1 ~~:"....IO... :f~~~~"1. ~... "IIII'~ ......- CITY OF IOWA CITY~ MEMORANDUM Date: July 12, 2006 From: City Council, City Manager Airport Commission To: Re: Iowa City Municipal Airport Awarded FY 2007 State Aviation Grants On Tuesday, July 11, the State Transportation Commission adopted the FY 2007 State Aviation Plan. We are pleased to announce that the Iowa City Airport was awarded 2 grants in this year's plan. First, the Airport will receive $111,510 under the Airfield and Security Program for the rehabilitation of South T-hangar Taxilanes. This area is showing signs of sub-grade failure, and these repairs are needed to maintain the safe operation of aircraft in the area. Secondly, the airport will receive $49,300 under the General Aviation Vertical Infrastructure program. This will be used to install concrete floors in the hangars located in Building A, as well replace the walk-in doors for the hangars in that building. Hangar A is one of the oldest buildings on the airport and is the last building to be retrofitted with concrete floors. This along with the replacement of the walk-in doors will ensure its continued effective use for the foreseeable future. Respectfully, ~~~i~ t1--)- Chairperson ...~ G" ..1 A;'1',rt B,;Willg M,p '.--------_~.y., W.' ....--_r~ ~.~ rr ->( u _ <' d ,?~ ~ .- ? ( --- -~---~- ---- . ( J .- . ----:. ..". ."- 8 (r <$ I 5",,'1> h'.!;!~ v . Z -.>< -'--' <:;f)_,~_.-. X + ft"J{ .C......1 .L_ ./ -.-= L \/o-.~ V -. X .-.....- I ....- 61t!)! J -[ Bldll . -. 1l1.d C -- .J _.~---~ IHd~l K , ,,-_. 1~ldp, n 00 , I .--L/. ,----..-",.---. r--~"--- ~ I ----. I I , I I I , I I ,~ I -....= -~ t~w;!':*t ~... ,,11II.' -....~ CITY OF IOWA CITY ~ MEMORANDUM DATE: July 13, 2006 FROM: Council Members Marian K. Karr, City Clerk #- TO: RE: New laptops New laptops are available for council members. These PCs have built in wireless connectivity which will enable you to connect from almost anywhere that wireless service is available. The PCs are much faster, they are running Windows XP Professional, and have the full version of Adobe Acrobat for your use. The built in wireless should enable you to connect about anywhere with these laptops. I encourage you to utilize the new equipment. Please make arrangements with Eric Higgins-Freese at 356-5429 to pick up your laptop. 11 I ;;::~=.-~... ~~~;!:~ -..:..... ..11II.' .......~ CITY OF IOWA CITY~ MEMORANDUM DATE: July 12, 2006 TO: Mayor and City Council ~ Marian K. Karr, City Clerk ~ FROM: RE: Agenda Items for Joint Meeting Coralville will be hosting the next joint meeting ofthe City Councils ofIowa City, Coralville, and North Liberty; the Iowa City Community School Board, and the Johnson County Board of Supervisors. The meeting date is scheduled for August 2 at 4:00. Please forward any agenda items to me no later than Wednesday, July 19. The meeting is scheduled to last about two hours. Because of time constraints items will be reviewed by the Mayor prior to submission. A complete agenda and meeting date confirmation will be available in your packet preceding the meeting. cc:jointmeetingrequestforitems.doc DATE: TO: FROM: re: The contractor ~ submitted the fol Ferson Streets 0 finished before Work will progr issued as the pro NAME Market S1. Market S1. Evans St. Jefferson S1. Keokuk St. Wayne Ave. Ferson S1. Taft Speedway. No Name Rd. Davis S1. Tracy Ln. Taft Speedway h City of Iowa City MEMORANDUM r=1 July 5, 2006 Ron Knoche, City Engineer ~// t;A Daniel Scott, Sr. Civil Engineer PIZ. '7 2006 Asphalt Overlay Project Schedule or the 2006 Asphalt Overlay Project is L. L. Pelling Company. They have lowing schedule. They will begin working on curb repairs on Market and n July 10th The overlay work will begin on July 17th and the project will be August 25th. ess on the following streets in the order listed below. Press releases will be ~ect continues. LIMITS Clinton S1. to Ann Cleary walk. Clapp S1. to Rocheser Ave. Jefferson St. to Market S1. Evans S1. to Clap S1. Highland Ave. to Kirkwood Ave. First Ave. to Arthur S1. Park Rd. to River S1. No Name Rd. to Dubuque St. Foster Rd. to Taft Speedway Tracy Ln. to 2119 Davis 81. Taylor Dr. to Bancroft Ave. as been deleted from the project as requested. I ~ ! -... = -~... !~w~"!. -..::;:.... ...l1li.' ......... ... CiTY OF IOWA CiTY f];[] July 12, 2006 4 I 0 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Residents of College Street between 7th Avenue and Morningside Drive Re: Potential traffic calming on College Street Dear Resident: The City has been working with your neighborhood to develop a traffic calming project in response to neighborhood concerns about traffic speeds on College Street between 7th Avenue and Morningside Drive. A survey of the residents of College Street was conducted. The response to the survey was 12 in favor and 0 opposed to the traffic calming project. Nine survey postcards were not returned. That is a 100% majority in favor, above the 60% majority required by the City's adopted Traffic Calming Program. After a public comment period, final approval will be considered at the August 1, 2006 City Council formal meeting. If approved, the speed humps will be installed as shown on the attached diagram. If the City Council approves the project, the speed humps will be constructed later this summer or early fall. Approximately one year after installation, we would complete a follow-up traffic study and another neighborhood survey. This would determine if you feel the speed humps have been effective and if the neighborhood wishes to keep them in place. If you have any comments or questions, please contact me at 356-5254 or anissa- williams@iowa-city.org. ~~~ Anissa Williams JCCOG Traffic Engineering Planner Attachment cc: City Manager City Council Karin Franklin Jeff Davidson Rick Fosse Ron Knoche jccogtp/ltrs/college7thmom.doc ~ PROPOSED SPElD HUMP LOCA TIO~~S College Street between 7th Avenue Clnd Morningside Drive CJ!f'oF IO~A CI1Y June 2006 (][] Sheller House Community Shelter & Tronsition Services ~o 0 = = }~ c~ 0 .:... -'::3 c:: -. ,-- 11 , ill fT" ",. c---' :c :J!: ,-, ,-' ~~ C3 '~.-I ~ .t;- 0"1 July 7, 2006 Honorable Mr. Ross Wilburn Mayor, City ofIowa City 410 East Washington Street Iowa City, Iowa 52240 Dear Mayor Wilburn, On behalf of the clients, staff and Board Members of Shelter House, I want to thank you and the City Council for supporting our mission in FY07. We are very grateful for the allocations of $16,899 for Shelter House operations and $6,147 for the cash match for the STAR grant. There are numerous human service needs in this community, and recent weather problems have exacerbated the challenges we all face. We appreciate the time and effort you, the city staff and City Councilors put into the allocation process. The city staff and the City Council provide us with assistance throughout the year. We are thankful for the advice and direction that we often receive as we go about our daily activities. Sincerely, r. ,6 "I \ r l-~.~ i Dottie Persson Board President Shelter House Cc: Steve Atkins, City Manager, City ofIowa City Linda Severson, JCCOG Human Services Coordinator Crissy Canganelli, Executive Director, Shelter House 331 North Gilbert Street. P.O. Box 3146 . lowo City, lowo 52244.3146 . 319-351-0326 l THE trin UNIVERSI1Y OF IOWA COMMITTEE MEMBERS Teresa Wahlert.Chair Regent Francois Abboud-Vice Chair Intema! Medicine Katherine H. Tachau.Vice Chair History Amir Arbi..er Regent Pat Cain Law Barbara K. Cannon University Housing Linda Q. Everett UI Hospltats and Clinics Bruce Gantz Ofolaryngology Michael Gartner Regent Lynda Green Psychiatry Mary Greer Health Care Information Systems Ruth Harkin Regent Peter McElligott Student Government Steve McGuire Art Education Salome Raheim Social Work Jerry Schnoor Engineering Gary Seamans Alumnus Punit Vyas GrarjlJate & Professional Student Executive Ro.s Wilburn Mayor.lowa City G[1 I UI Presidential search Committee 105 Jessup Hall Iowa City, IA 52242 email: uipres-search@uiowa.edu httpJ/www.uiowa.eduluipresidentialsearchl June 20, 2006 Ross Wilburn, Mayor City oflowa City 410 East Washington St. Iowa City, IA 52240 Dear Ross, Our thanks to you for meeting with us regarding the presidential search. Your interest was genuine and the insights we received will be very valuable to our search committee as we proceed in the search. Please accept our sincere gratitude and our desire to hear from you regarding additional reflections on the process and particularly names of candidates. Once again, thank you for your participation. Best regards, A.. - "- Franyois M. Abboud, Co- Vice Chair Katherine Tachau, Co- Vice Chair cc: Teresa Wahlert, Chair r-.o Q = C::I C" :S ~3 , -{-==- c- .Y' r- 11 '--j . ...- N ,- -~~ r [T] i'-;-' !:: i-: t"'-, -... ...J ,.. , :5: /F'_ '0 j;. r.n w .----------.-----.------.--.--.--------.--.-- 528 S. Clinton Street Iowa City, 1)1 52240-4212 rpnone 319-339-4350 'Fa>;, 319-339-4426 e-mai[ marty@marti1Jawzfaw.com lED :Martin CDiaz Law Pirm 1r1anin}l. Viaz Licenser! in 10'U'Q July 11, 2006 coP~ Eleanor Dilkes City of Iowa City 410y?Washington Iowa City, IA 52.240-1826 re: 3 North Westminster r-.' 0 = = 0- :2:0 ,- :r:-:\ c: 11 ,- :J - " - - C~) N --.., 'f! .,:-< ["- -0 . , r- --, 5 :IJ ::c \...J :'? 7' N )> 0 N Dear Eleanor: Thanks for your letter of July 3, 2006. As I indicated in my letter, I am willing to bite the bullet on this expense so long as the City is willing to change its policy to provide photographic evidence before it goes to a homeowner's property to abate what it claims to be a violation of an ordinance. While I believe that the City had no basis to come on my property, I am willing to let that go. What I hope to do is prevent some other homeowner from having to deal with this issue. In my opinion, the best way to do that is to require photographic evidence so there is no dispute as to exactly what the City claims was a violation of the ordinance. Although I think it would be a good idea for a homeowner to have photographic evidence of the work they did to abate the claimed violation, and certainly I will be doing that in the future, I do not believe it should be the burden of the home- owner to have such evidence. Since the City is claiming the violation and seeking to abate it, the City should have photographic evidence. Not only is this appropriate with regard to the need to prove a violation, but it also makes good sense. In this case, Quality Care claimed 15 to 18 inches of encroachment onto the sidewalk. Having done the work and having seen the end result, I know that is pure fantasy. However, as I've indicated to others, is it possible that the work I did and considered sufficient was not sufficient for the City? The answer is yes. ._--_._-------~,.._--,._,-----~--_._.__.........__..~--~~_._-_.._-,-_._,--_._- Eleanor Dilkes 7/11/06 page 2 In fact, as I indicated in the first letter, I wanted to see what the bill would be before I decided whether to make a big issue of it. It was only when I found that Quality Care was making a ridiculous claim that I became concerned about the potential for abuse of this policy. The purpose of my letter was to advise you of this concern and request a reason- able way to resolve this problem in the future. Require that your City inspectors and the contractors provide proof of the condition before abatement is done. I think that's a reasonable way to approach this problem. My request is that the City respond to that part of my letter. Tell me whether or not you are going to change that policy to require such proof. From my case, I think it is wholly prudent to do so. After all, you are asking contractors to enter a homeowner's property and potentially trespass on that property. Please let me know if the City intends to do something about this problem. Sincerely, c: Doug Boothroy Director of Housing & Inspections City of Iowa City ~ ,...., 0 = = ::2:0 "" <- }>=, c::: .. Ii CJ -." ---Ie; '" i.~- " '-'-) '. , ~....,..., -0 ' I 0-'--; ~ r---; (J .- /"- 1'3 <:: .. )> a N From Mayor Wilburn I][] c. .....0 .,..o..,,~..,(' ..~' ~o .... ";. . . ~ : ....g,,\ITlf~4' ~ '" ., ... " ... ~ ~ ~.,. ",C) * * * U.S. Department of Commerce National Oceanic and Atmospheric Administration National Weather Service StormReady Community Hero Award Honoring life-saving actions when a tornado swept through Iowa City, Iowa, on April 13, 2006 Presented at Noon on July 7, 2006 St. Patrick's Parish Hall, Iowa City, Iowa Order of Ceremonies Master of Ceremonies Stephan C. Kuhl, Meteorologist in Charge, National Weather Service, Quad Cities, IAIIL The Events of April 13, 2006 and Presentation of Awards Lynn P. Maximuk, Director, National Weather Service Central Region, Kansas City, MO Award Recipients Tom Hansen and Sue Faith, Johnson County Emergency Management James Thayer, Communications Supervisor, representing the Johnson County Communications Center Very Rev. Rudolph Juarez and Rev. Mr. Jerome Miller, S1. Patrick's Catholic Church Congratulatory Comments Kitty Donahue, Representing Congressman Jim Leach Beth Freeman, Representing Senator Tom Harkin Mary Day, Representing Senator Chuck Grassley Most Rev. William Franklin, Bishop of Davenport David L. Miller, Administrator, Iowa Homeland Security and Emergency Management Division Upon conclusion of the ceremony, the speakers and other representatives of the National Weather Service will be available for questions and interviews. ~"'''~,..... t ,""}, f__' ~ ~ . ~ . " -"'.... ~., "'I'l~J<<OfG NEWS FROM NOAA NATIONAL OCEANIC & ATMOSPHERIC ADMINISTRATION · US DEPARTMENT OF COMMERCE Contact: Stephan C. Kuhl 563-391-7094 Patrick Slattery 816-268-3135 FOR IMMEDIATE RELEASE July 7, 2006 NOAA Honors Iowa City Heroes for Saving Lives during Tornado Today, NOAA's National Weather Service honors five community heroes for their life-saving actions during the devastating tornado that swept through Iowa City, Iowa, on April 13, 2006. NOAA is honoring Tom Hansen and Sue Faith of Johnson County Emergency Management, Johnson County Communications Dispatch, and Rev. Rudolph Juarez and Rev. Mr. Jerome Miller of Sl. Patrick's Catholic Church. Lynn P. Maximuk, director of the National Weather Service's 14-state central region, who presented the awards at the St. Patrick's Parish Center, said "the actions of officials at Johnson County Communications Center and Sl. Patrick's Catholic Church saved over to 50 lives when the tornado hit. Johnson County Emergency Management officials and dispatchers followed their procedures to perfection to relay advance warning of the approaching tornado," Maximuk said. "Pastor Rudolph Juarez and Deacon Jerome Miller took quick action to protect their parishioners." Johnson County Emergency Management officials and other community leaders worked with personnel from the Quad Cities National Weather Service forecast office in Davenport, Iowa, to become Storm Ready during June 2005. StormReady is a nationwide community preparedness program that helps community officials develop plans to handle all types of severe weather. Storm Ready communities must, in part, establish a 24-hour warning point and emergency operations center, have more than one method of receiving severe weather warnings and to alert the public, create a system for monitoring weather conditions locally, and develop a hazardous weather plan with trained spotters and conduct emergency exercises. When the strong F2 tornado swept through the heart of Iowa City, its random path of destruction included the Johnson County Sheriffs Office and Sl. Patrick's Catholic Church. Fortunately for town residents, Johnson County officials had worked with Quad Cities Weather Service personnel to prepare for just such events. National Weather Service forecasters tracking the storm issued the first tornado warning for Johnson County at 7:58 p.m. Just a minute later, following adopted procedure, local officials activated the Indoor Warning System created to relay Weather Service warnings to occupants of buildings. Outdoor tornado sirens were activated at 8 p.m. The tornado warning was updated at 8:10p.m. and 8:31 p.m. All updates were followed by activation of tornado warning sirens. (more) 2 At 8:20 p.m., Deacon Miller was leaving St. Patrick's when he heard the tornado sirens. Deacon Miller immediately went back inside to notify Father Juarez, who was conducting a Rosary service. The service was stopped immediately and over 50 parishioners evacuated the church to take refuge in the basement of the next door rectory . The tornado slammed into the church just minutes later at about 8:35 p.m., collapsing the steeple and portions of the roof and walls, including the choir loft, directly onto where the parishioners had been moments before. The rectory building also sustained significant damage, but parishioners sheltering in the basement escaped unharmed. "Without a doubt, the advanced planning led by Tom Hansen and Sue Faith at Johnson County Emergency Management and the quick reactions of Father Juarez and Deacon Miller saved those people from serious injury or worse," Stephan C. Kuhl, meteorologist in charge at the Quad Cities forecast office said. "It is very encouraging to my entire staff to be able to congratulate them for their attention to detail rather than having to extend condolences to all those families." Maximuk said, "NOAA feels a great compassion for all those people of Iowa City who lost property to this destructive tornado. At the same time, we must be grateful that due to the timely forecast and warnings from the National Weather Service and the prompt and heroic action of the emergency management community and others, the tragedy was not worse." "Residents of Iowa City are thankful today that leaders like Mr. Hansen and Ms. Faith had the foresight to make this community StormReady," Kuhl said. "Rev. Juarez and Deacon Miller took emergency services to the personal level in keeping their parishioners safe. The warning alert systems and community education saved lives. These people are the epitome of StormReady Community Heroes." More than 1,075 communities and counties in 50 states around the country are Storm Ready today. NOAA, an agency of the U.S. Department of Commerce, is dedicated to enhancing economic security and national safety through the prediction and research of weather- and climate-related events and providing environmental stewardship of our nation's coastal and marine resources. Through the emerging Global Earth Observation System of Systems (GEOSS), NOAA is working with its federal partners, 61 countries and the European Commission to develop a global monitoring network that is as integrated as the planet it observes, predicts and protects. On The Web: http://www .stormready. noaa .gov http://www.weather.gov/dvn/storrnreadylindex.php ### ..._..urH~., .... '" ,.. ... co '"' - ... v' .... "'.,. ..."1. *** U.S. Department of Commerce National Oceanic and Atmospheric Administration National Weather Service Quick Facts Storm Ready . As of June 1,2006, there are 1060 StormReady designations nationwide in 50 states: 559 Counties, 477 Communities, 13 Universities, 3 Indian Nations, 5 Commercial Sites, 4 Military Sites. . As of June 1,2006, in Iowa, there are 23 StormReady designations: 17 Communities,S Counties and 2 Universities. . Nearly 90% of all presidential declared disasters are weather related, leading to around 500 deaths per year and nearly $14 billion in damage. . With 10,000 severe thunderstorms, 1,000 tornadoes and 1,000 flash floods each year on average, the United States is the most severe thunderstorm and tornado prone region of the world. . The top goal of StormReady is to prepare communities with an action plan that responds to the threat of all types of severe weather-from tornadoes to tsunamis. . StormReady is designed to arm communities with the communication and safety skills required to save lives and property. . StormReady helps communities of all kinds, including towns, cities, counties, Tribal Nations, universities, military bases, and industrial complexes . StormReady is a voluntary program, designed by the National Weather Service. . StormReady was created in 1998 by the National Weather Service's Tulsa, OK Forecast Office. . Recognition is granted by a board of local National Weather Service and emergency management officials. . Guidelines are population based. General minimum guidelines are: o Establish a 24-hour waming point and emergency operations center. o Have more than one method of receiving severe weather information and alerting the public. o Create a system that monitors local weather conditions. o Promote the significance of public readiness through community seminars. o Develop a formal hazardous weather plan, which includes training severe weather spotters and holding exercises. . National Weather Service Webpage: www.weather.gov . StormReady Webpage: www.stormreadv.noaa.gov Last Updated: June 3, 2006 .._-~_._~-~_._-----"._-,.~ -----_.__.--_.._.~,._--,._._..,--_._.----- 'C!D.........h"e','.'.'.'d'. 'O'''.''I'e..'.'H.'.'o.'; 11,11;. ',.). '" '''''; ,,,,:'<11 "..,; :p ;~ ...1J~ Sunday, July 1 B, 200B · 12 Noon to 2 p.m. Celebration Lunch provided by Hy-Vee, $1 children 12 & under, $2 adults (Lower City Park, Riverside Festival Stage) · 12:30 to 1 :00 p.m. Rededication ceremony with Ross Wilburn, Mayor of Iowa City; Terry Trueblood, Director of Parks and Recreation; Bob Hibbs, Local Historian. (Riverside Festival Stage) · 1 :00 p.m. to 3:00 p.m. Big Wooden Radio (Riverside Festival Stage) . 3:00 p.m. to 4:00 p.m. Mike and Amy Finders (Riverside Festival Stage) . 4:00 p.m. to 5:30 p.m. Iowa City Community Band/New Horizons (Upper City Park) _ Old Fashioned Games in Log Cabins (Upper City Park) · Dime day _ Admission to City Park Pool 1 0 cents all day - All carnival rides 10 cents . Kickball tournament, rowing demonstrations, bocce, horseshoes and tennis. IOWA CITY COMMUNITY SCHOOL DISTRICT Lane Plugge, Ph.D. Superintendent 509 S. Dubuque Street Iowa City, IA 52240 (319) 688-1000 (319) 688-1009 FAX BOARD OF DIRECTORS PUBLIC FORUM WEDNESDAY. TUL Y 19. 2006 7:30 PM 509 S. DUBUOUE ST.. IOWA CITY. IOWA 52240 AGENDA 7:30 PM 1. GOVERNMENT PR ESENTATIONS Local governments will state their intent to receive potential SILO revenue and present their intended use for SILO funding. II. OPEN DISCUSSION Directors will receive public feedback regarding SILO revenue sharing. III. ADJOURN ......, 0 = C;:=J ~O "'" c- =r> =-. (-::: 11 . ,- W r'~ '" lTl --, "'~::J:: - V ~J--~ --- '^ w ~'> j> N CD Note meeting time changed to 7:30 PM. Page 1 of 1 Steve Atkins From: Sent: To: Kelly Hayworth [khayworth@cLcoralville.ia.us] Friday, July 14, 20064:57 PM Steve Atkins Subject: FW: Letter to School Board Attachments: Doc6.doc FYI From: Kelly Hayworth Sent: Friday, July 14, 20064:56 PM To: Lane Plugge (plugge.Jane@iccsd.k12.ia.us) Cc: Jim Fausett Subject: FW: Letter to School Board Attached is the letter you should receive in the mail on Monday from the Mayor. At this time we do not intend to attend the public hearing on Wednesday. It is not that we do not think that this is an important issue. The City Council and Mayor took offense to the fact that the School Board has received several requests for a joint meeting dating back to the joint meeting that was held and feels that it would be more appropriate to have an open meeting between the governmental entities rather than be called to a Public Hearing. Unfortunately, I think that the spirit for cooperation between the governmental entities and the school district has been severely damaged and our efforts towards cooperation in the future will not be greeted with enthusiasm. Kelly *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** 7/17/2006 07/1'/2006 SAT 15:13 FAX 1 319 248 1894 CITY OF CORALVILLE 14I0lJ2/002 ~~ ~ CORALVILLE July 14, 2006 Members of the School Board Iowa City Community School District 509 South Dubuque Street Iowa City, IA 52241 Dear Board Members: I would like to propose ajoint meeting of the Iowa City Community School District Board and the City Councils and Board of Supervisors of Johnson County to discuss planning and sharing of the schoof infrastructure local option tax. Through a formal sharing agreement for this county-wide tax, we can support public services that benefit all citizens of the area. The proposed emergency communications and dispatch center is an appropriate regional need and the SILO tax is an appropriate means of financing. Currently, there are areas throughout the county that do not have modem emcrgency communications equipment and the signal for the equipment is weak. We do not currently have "interoperability" capabilities, whereby all of our emergency departments--across governmental jurisdictions--can communicate with each other quickly and efficiently through their radios. The cost for a system that serves all of Johnson County is estimated at over $2 million annuaiIy, and the total capital investment is now estimated at $6.9 million. We're proud of the many achievements that have been possible through our partnerships and would like to discuss this additional opportunity at a formal joint meeting. Please contact Kelly Hayworth at 248-1700 to set up a time and date. Thank you. Sincerely, ~u::f~ ~~y~~ F! City Administration 1512 7th Street Coralville, Iowa 52241-1708 319-248-170IJ Fax: 319-248-1894 Page] of2 Marian Karr Carter, Kimberly J [kimberly-j-carter@uiowa.edu] on behalf of David, Marcella [marcella- david@uiowa.edu] Sent: Tuesday, July 18, 2006 10:41 AM To: Lee Clancey; McLaughlin, Heidi A; Cheryl Nelson; Mary Ingram-Chittick; Bonnie Barney; Connell, Michael; Finnerty, Diane L; Rocklin, Thomas R; Larry L Canfield; Peg Sprengeler; DaveSharp@rrd.com; Linda Schreiber; Carr, Christopher; Raheim, Salome; Marie Peeters; Martha Aldridge; Serrato, Carlos; Schildroth, Jane; jimfriel@act.org; Susan Craig; Stefanie , Bowers; Mathew Wilson, Mary E; Swanson, Elizabeth A; Schwartz, Barbara A; Bertrand, Jennifer E; Buckley, Susan C; Hogan, Michael J; Alfred Ramirez; Hanson, Kathleen S; Lomax, Michael E; 'City Council; Marian Coleman; Eugenia Hernandez; Andy Stoll Cc: Sondgeroth, Tracy N Subject: Diversity Focus Opportunity Importance: High From: Due to the favorable response, we are changing the location of this reception from Jessup Hall to 24 Phillips Hall. This will be a more suitable space. Sorry for any confusion & thank you for your interest in attendingl Phillips Hall is east of the Iowa River at the corner of Clinton Street and Iowa Avenue. Public parking is available along Iowa Avenue, in the Tower Place Ramp (Iowa Ave & Gilbert St.) or in the 10wa,Memorial Union Ramp. If you choose to park in the IMU Ramp, enter from Madison Street, across from the Iowa Memorial Union, Take the elevator to Level 4 where you can walk out to the 1. Anne Cleary Walkway. Turn right on the walkway and travel for half a block, Turn left and travel to the end of the block, Cross Clinton Street, then turn right to cross Jefferson Avenue, Phillips Hall will be the second building on your left. Here's the link to directions to Phillips Hall: http://www.uiowaedu/%7Emaps/p/ph1.htm. Other area maps can be found at: http://www.uiowa.edu/homepage/hub/tours.html. *** eSafe detected a hostile content in this email and removed it. *** 7/18/2006 MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JUNE 27, 2006 CITY MANAGER CONFERENCE ROOM PRELIMINARY ~ Members Present: Regenia Bailey, Connie Champion, Bob Elliot Members Absent: NONE Staff Present: Karin Franklin, Tracy Hightshoe Others Present: Mark Patton, Nancy Quellhorst, Joe Raso CALL MEETING TO ORDER Chairperson Bailey called the meeting to order at 9:00 AM. APPROVAL OF THE MINUTES FROM MARCH 30, 2006 Motion: Elliot moved to approve the minutes from March 30, 2006 meeting as submitted. Champion seconded the motion. Motion passed 3:0. APPROVAL OF THE MINUTES FROM APRIL 4.2006 Motion: Elliot moved to approve the minutes from April 4, 2006 meeting as submitted. Champion seconded the motion. Motion passed 3:0. Quellhorst asked how the Cedar Rapids incubator is doing financially. Elliot said that he does not believe the incubator is thriving, but is staying afloat. Bailey said they are providing a service and not make a profit. Franklin said that SCORE is doing voluntary management for the incubator. DISCUSSION OF APPLICATION FROM HABITAT FOR HUMANITY RESTORE FOR CDBG ECONOMIC DEVELOPMENT FUNDS Hightshoe said the application is for a retail business that accepts donated surplus, new or gently used construction materials for resale to the general public. Hightshoe said Iowa Valley Habitat for Humanity will operate Restore to divert construction and demolition waste from the landfill, provide a source of materials and funding for Iowa Valley Habitat for Humanity, and provide meaningful volunteer opportunities. Hightshoe said that the applicant requests a $70,000, 0%, five-year loan with reduced payments for the first 12 months. Hightshoe said the applicant is requesting $35,000 per each FTE created. The project application states two FTES will be created. Hightshoe noted that the Restore manager was already hired and a part time assistant will be hired during the summer and will shift to full time by fall. Franklin said the funding requested is not for salaries. The requested amount will be used for improvements to the building and equipment. Bailey said that she believed that Habitat Restores pass the money on for house building. She noted that the budget presented does not show a profit. Patton said they do not expect to make profit in the first year of service. However, he added that historically after 2 years Restores are not only self supportive but profitable. Patton said that only the Restore in Rochester, Minnesota failed to be profitable after 2 years. Bailey said she is not sure if the project is a good match for economic development funds. She added there are only 2 jobs created. Elliot said the project represents a good for the city, however was surprised as to why it was presented as an economic development application. Economic Development Committee Minutes June 27, 2006 Page 2 Franklin said the application was first presented to Housing and Community Development Commission. Hightshoe said that CDBG allocated funds need to meet national objectives. She noted that the application only fit in the job creation, economic development objective. Elliot asked what are typical materials donated and what is the profile of the buyers. Patton said they receive new and lightly used materials, light fixtures, plumbing fixtures, cabinets, appliances, siding and/or tile from remodelers, contractors and wholesalers and retailers. He added that most of the buyers are do-it-yourself individuals. Patton said they also receive donations from surrounding counties. He added they have a pick-up program. Champion said the application is for an incredible program. She noted that she sees it as an economic development tool because it is going to provide affordable housing and remodeling for the community. Bailey said the Restore should look at applying for a Landfill Reserve Grant for the project. Elliot said this is a landfill recycling project. Bailey said that Iowa Recycling from Des Moines have available grants. Elliot asked if the Habitat Foundation itself could support the Restore. Patton said that Habitat has capacity of giving grants once in a while. Consensus of the Committee was that the Restore project was a good project with public benefit but was not appropriate for economic development funding. Bailey indicated she would talk to the City Manager about the possibility of assistance from landfill reserves in the form of a no interest loan. DISCUSSION OF IOWA ADVANTAGE FUND PROPOSAL Franklin said this item was included in the City Council agenda packet. She noted that it gets to the issue of trying to retain young people and graduates in the community. She said that it is up to the committee if they want to advocate such programs which run beyond the city, in partnership with businesses to try to enhance the economic development of the community. Elliot said he would like to have a survey done to determine if graduates want to remain in Iowa City. He added that it might be more rational to look at people who wish to return to Iowa. Champion said that the only way to retain graduates would be by providing jobs to sustain them. Bailey said this could be a statewide program, but is not sure a program like this would affect Iowa City directly. Elliot said they would need to create strong employment opportunities. He noted that many people select location before selecting a job. Quellhorst said that if the jobs exist people exiting the university will stay. Raso said that the major issue is job creation and quality of life. He added that he had never been in a large city where people who previously lived in Iowa City would not want to come back to Iowa City. He noted that they would need jobs to return. Quellhorst said young people want a flexible work opportunity. Elliot said that greater flexibility could be provided by reeducating some administrators. Bailey asked how the employers would move in that direction. Champion said the market will start demanding flexible work opportunities. Raso said this had been a major issue in the past 5 years. DISCUSSION OF WAGE CRITERIA FOR FINANCIAL ASSISTANCE Raso said the recently they had a client that announced they will continue to stay in Champagne Urbana. He said the company, at the start of the project, was not going to invest a great deal in the facility but in wages for employees. He said that the policies that most cities have are simply 2 Economic Development Committee Minutes June 27, 2006 Page 3 based on the taxable value added to the city. He added that attention could be placed on providing incentives for such companies to come to Iowa City. Franklin said that it is also difficult to compete with other states due to high land costs. Raso said the cost of land was almost double in Iowa City as compared to that offered in Champagne. Bailey said that they should not only look at tax increase benefits for the city but also at wages and benefit packages for employees. Raso said the benefit package is very important. He said the state recommends that any company getting state assistance pay at least 80% of the medical insurance. Elliot said that 80% is pretty good since many companies pay less than that. Raso said the state is doing a statewide benefit survey and will have he results early next year. Bailey said the commission seems to be interested in moving forward with the project and would need to figure how to fund the project. Elliot said that he would like to keep this as guidelines. BUSINESSES WITH TORNADO DAMAGE-UPDATE AND POTENTIAL ASSISTANCE Champion said that several businesses were destroyed by the tornado and through rebuilding they opt to expand and improve their facilities. She said the committee might want to consider a tax break on the increase in property value to help these businesses if the need exists. Quellhorst said that only 4 applications were received for grants offered by the Chamber of Commerce. She added they also had a forum on the website in regard to tornado rebuilding and have not received a lot of notes on that. Champion said that it seems there is no need for such support. COMMITTEE TIME Bailey said if there are any updates in regard to small business mentoring. Hightshoe said that SCORE is a resource that could be used but they are not a strong organization in Johnson County. She added that she discussed this issue with the Small Business Development Center and they are willing to help by providing students but details still need to be discussed since most students have little actual experience. Bailey said that at the corner of 1st Avenue and Muscatine there is an old gas station lot and asked what is going on with that. Franklin said the city had approached the company that owns the lot and received little or no response. She said it is very difficult to get their attention. Bailey said that the corner is really blighted and it would be worth redeveloping it. ADJOURNMENT The meeting adjourned at 10:30 AM. s:/pcd/minuleslecodev/2006IOS-27 -06.doc 3 Council Economic Development Committee Attendance Record 2006 Term Name Exoires 1/18 2/16 3/10 3/15 3/30 4/4 6/27 Regenia Bailev 01/02/08 X X X X X X X Bob Elliott 01/02/08 X X X X X X X Connie ChamDion 01/02/08 OlE X X X X X X Key: X = Present 0 = Absent OlE = AbsentlExcused i I I i I , I I MINUTES HISTORIC PRESERVATION COMMISSION JUNE 22, 2006 EMMA J. HARVAT HALL [][J PRELIMINARY MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carlson, Michael Gunn, Pam Michaud, Ginalie Swaim, Tim Toomey, Tim Weitzel MEMBERS ABSENT: Jim Ponto STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Scott Bartels, Jesse Bulman, Helen Burford, Jeff Clark, Mrs. Kading, Curtis Naso, Hallie Sims, Clarissa Watt, Keith Yenter CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:02 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Certificates of Aoorooriateness: 1331 Muscatine Avenue. Terdalkar said that this application is before the Commission because the work was begun before it was reviewed by the Commission and before a permit was issued. He said the owner is increasing the height of the steps. Terdalkar said that because the owner planned to pour concrete, the railing was removed, and the owner now needs to install a new, code-compliant railing. He said the railing must be 42 inches high, because this is a commercial property. Terdalkar said the existing railing needs to be changed, and the proposal is for a simple pipe rail with a second pipe rail in between. He said the owner will need to use a newly-designed pipe rail with balusters or a railing with mesh, see-through expanded steel. Watt, the owner of the building, showed two samples of what could be used as mesh fill-in for the railing. Terdalkar said the question is whether the change in risers is okay and whether this kind of railing would be acceptable. Watt stated that the change in the risers was mostly for safety reasons. Weitzel added that Watt had called him a few weeks ago to find out what could be used for repair. Weitzel said that he recommended the abertrom concrete repair product, which turned out to be unacceptable. Watt said she tried it, but it didn't look good. Toomey asked if the stairs would need to have a ramp to be handicapped accessible. Weitzel said that would be under the purview of Housing Inspection Services. Terdalkar showed a sketch of a railing. Watt said the expanded metal or mesh would fill in the spaces. Terdalkar said he thought this would be okay, because instead of having balusters, a railing with the mesh as safety barrier would be fairly nondescript and similar in appearance with the recently removed railing. Weitzel added that it is probably more cost effective than using balusters. Terdalkar said he thought the owner would need a new railing altogether, because the height of the railing needs to be 42 inches and with the new concrete form width of the landing space has also increased. MOTION: Swaim moved to approve a certificate of appropriateness for a project for steps and a railing at 1331 Muscatine Avenue, using either of the proposed mesh materials to enclose the space in the railings at the height as designated, with staff and chair approval of the design. Terdalkar said that because the Commission doesn't have all the details, he could ask the applicant or the builder to give a drawing of the railing to be approved by staff and the chair. 2 Toomey seconded the motion. Gunn said he thought the mesh was fine but said that he had a pretty strong preference for the mesh with the squares. as opposed to the diamond mesh. Weitzel said he also leaned toward that material, as it has a little smaller profile. The motion carried on a vote of S-O. 730 North Linn Street. Terdalkar stated that this is a contributing structure in the Brown Street Historic District. He said the proposal is for a new garage with an apartment above it. Terdalkar said the owner proposes fiber cement board Siding for the exterior and double hung windows, although the material for the windows was not specified. Terdaikar said the owner also has not specified a design for the garage door or the entry door. He said a drawing from a planning website has been submitted. Terdalkar said the footprint is about 30 feet by 24 feet, and it will be 22 feet high. Mrs. Kading, the owner, said she was available to answer questions about the project. Terdalkar referred to a different pian that he found on the same website as the submitted plan. He said he suggested the other plan, because it is much simpler and would be more in tune with the architecture and window pattern of the house. Mrs. Kading said she did not necessarily dislike the new plan but would have to consider the dimensions more closely. She said she looked at thousands of plans to ensure the dimensions work well with the lot size, the location on the lot, and the interior layout. Terdalkar said that Mr. Kading had stated that it would be possible to work with the contractor to change the fioor plan and dimensions, if necessary. Mrs. Kading said she did not see much difference in the styles of the two plans. Terdalkar responded that Mrs. Kading's plan was more of a cottage style, but the house is a vernacular Queen Anne. He said the proposed plan shows segmented arches on the garage door, in the cottage styie, as opposed toa square opening. Terdalkar said the way the dormers flank the central dormer also indicates a cottage style. Carlson said that the proposal makes a strong stylistic statement that it is a cape cod. He said the house is Queen Anne, so that the buildings would be completely incompatible stylistically. Carlson said that he would like to see a garage that is simple but aiso fits in better with the character of the historic house. Toomey said that one cannot tell from the plan what the back side looks like. He said the wall goes all the way over so that it is not a dormer but is a shed roof. Toomey said the back side does not fit with the front side, in looking at the picture, at all. He said the back can't be a gabled roof, because at this width, it would be way up above everything else. Toomey added that if there is a straight normal roof on the back side of this, the owner will lose three or four feet off of the back side. He agreed that it would not go with a Queen Anne at all. Mrs. Kading said this will be facing the alley in the far corner of the lot. Terdalkar stated that it would be visible from both the rear and front. Weitzel asked if it would be a problem for anyone that this would be visible from the street. Toomey said it would be to him, because a Queen Anne would have a straight hip roof, unlike this design. Carlson said that the issue is not only the shed roof; it is the shed roof plus the stylistic details of this that make it a Cape Cod of Colonial Revival. Brennansaid he likes the doors on staff's proposal better, although there would be less natural light. Mrs. Kading said she did not care too much about the doors. She said she has not found a website with specific Victorian style garages that she could use. Terdalkar said the plan he found was from the same website that Mrs. Kading has used. Mrs. Kading said she realized that but would like more information about the plan. 3 Weitzel asked Mrs. Kading if she would be amenable to working with Terdalkar on this plan and then coming back before the Commission. He said that otherwise the Commission could take a vote to see how this comes out. Toomey asked if the ridge height of this would meet code. Terdalkar said that the midpoint of the roof has to be iess than 20 feet so that the plan would be acceptable. Carlson asked Mrs. Kading if she had looked for Victorian or at least simpler, not so Colonial, styles. Mrs. Kading said she was not too familiar with the style, so she looked for one that she thought would go well with the house. Toomey suggested to Mrs. Kading that she look for a Queen Anne carriage house. Gunn said that the difference between one dormer or two is not a stylistic difference. Mrs. Kading asked what she should look for regarding the difference in style and said she did not care about the style of the door. Weitzel replied that it is somewhat the door and somewhat the returns on the roof that give this its style. Terdalkar said the plan he found is just an illustration of what could fit here. He said it does not have to be exactly like the plan. Weitzel stated that some Commission members feel that the dormer on the back will change drastically the functionality upstairs. He said that the plan would have to be altered. Weitzel said this could even have one large gable coming out. Michaud said that the windows really should match the house windows. She suggested that Mrs. Kading would want to match the windows to the shape and number of panes that the house windows have. Michaud added that there are no shutters on the house, so one would probably not want shutters on the garage. Swaim said that if Mrs. Kading is researching a carriage house, sometimes that means a more elaborate building and such. Swaim said that Mrs. Kading would be looking for something relatively modest. Weitzel said it seems that Mrs. Kading's best option might be to work with Terdalkar on coming up with a viable plan. MOTION: Carlson moved to table consideration of a certificate of appropriateness for the project at 730 North Linn Street to the Commission's next meeting. Swaim seconded the motion. I.!:!! motion carried on a vote of 8-0. 727 Dearborn Street. Terdalkar stated that this is a non-historic property in the College Hill Conservation District. He said that the building has existing aluminum siding, and the owner would like to remove the aluminum siding and replace it with fiber cement board. "The tape recorder stops working at this point and then works sporadically for the rest of the meeting'" Terdalkar said the survey states that this house was built in 1947 and said that this house should probably be considered eligible under the 50-year premise. He said that the survey states that because the building was altered, it was not considered a contributing structure to the conservation district. Terdalkar said that this style of house is also not typically found on Dearborn Street. Weitzel asked about the survey documentation. Terdalkar responded that one survey called the house a non-contributing structure, while another called it non-historic, because it is not the same style as other houses and was built later than the district's time period. Weitzel said that a non-historic designation would free up the property from a lot of the requirements of the guidelines. He pointed out that the application is for siding only. Gunn said that the Commission has approved fiber cement board in the past as a replacement material. Toomey asked Curtis Naso, the contractor for this project, if any of the aluminum siding has been pulled off. Naso responded that he pulled a little of the siding off in the back, and underneath there is four-inch lapped wood. Toomey said that the owners may not need to reside the house at all. Naso replied that the 4 owners would like a maintenance free material. He said that the fiber cement board would have a pre- painted factory finish that would have a 25-year warranty. Terdalkar said the first question is why the owner would like to replace the siding, because there is not a lot of damage to the current siding. He said that if the siding is in good condition, it may not be necessary to remove it, and if the siding needs to be removed, he asked why the owners would not want to restore the wood siding underneath. Naso answered that the owners know of two other homeowners who removed aluminum siding from their homes and painted the entire houses. He said that within five years of removing the aluminum and painting the wood siding underneath, sheets of the paint started coming off the wood, possibly from being covered up for a number of years. Carlson asked if the fiber cement board would match the original four-inch lap siding. Naso said that it would be very close. He said that it would be five or six inches with one and one-quarter inch overhang. Naso said that there would be a four to five-inch reveal. Toomey questioned why anyone would want to replace wood siding with fiber cement board. Carlson said that he would be glad to see the aiuminum go. Gunn stated that the Commission has approved fiber cement board where there was originaliy wood, particularly after the storm this spring. He said it is probably appropriate to approve this, but at the same time, the Commission should recommend looking at retaining the wood siding. MOTION: Gunn moved to approve a certificate of appropriateness for the replacement of siding at 727 Dearborn Street as submitted, with fiber cement board, while retaining the details of the original house, including corner boards, window trim, frieze boards, and with the recommendation that the owner examine the possibility of retaining the wood siding and repairing and painting it. Naso said that it would be pretty much impossible to miter the corners on the cement board. Gunn stated that metal corners were used historicaliy. Naso said that the aluminum siding has metal corners. T erdaikar pointed out that the motion specifies replication of what was there before. Weitzel asked if the metal corners have very much of a profile. Naso did not know. Toomey seconded the motion. The motion carried on a vote of 8-0. 734 Oakland Avenue. Terdalkar distributed the applicant's sketch of the proposed porch. He said this is a contributing structure in the Longfellow Historic District. Terdalkar said the application is for the addition of a back porch with a footprint of about 10 feet by 24 feet, and the porch would be 33 to 34 inches above grade. He stated that the owner proposes to use a fiat roof to tie into the existing pitch. Keith Venter, the owner of the property, said the reason for the fiat roof is that in time, he would like to add living space to the house. He stated that in that case, he wouid use the flat roof as a deck. Weitzel said that for a porch of any sort, the roof would butt into the dormer. He said that at the present time, the Commission could disregard any future plans, except the porch addition. Weitzel referred to staff's sketch for an alternative proposal. Terdalkar referred to the dimensions on the sketch. He said that because the dimension for the proposed porch is ten feet, within the 14 feet there is not enough space as required for the stairs. Terdalkar suggested going on the sides for the steps, with a compliant rail on the side. Venter said that he would prefer the stairs to come straight out. He said he would not have a problem reducing the depth of the porch to nine feet, if necessary. Terdalkar said that at least four feet ten inches wouid be needed to get off the porch from any side. He said that at least 15 feet would be needed for the porch and stairs. Venter said it would be feasible to notch into the porch. Terdalkar said that now there are two feet between the landing and stairs. Venter said he could move the landscaped steps. Terdalkar discussed using the dimensions of the porch (or something about one step off). 5 Weitzel said that as long as everyone agrees that the design of the porch is appropriate to the house, the Commission could approve the design for this. Terdalkar said the drawing suggests two feet wide columns with inset panels. He said a simple porch design with square columns would be more appropriate for this house. Terdalkar stated that the proposed design would be more fitting for a larger house. Yenter said he could do smaller columns. He suggested a two by six framing, with a rail of two by four framing to fit inside. Yenter explained how he would build the columns. Weitzel asked about the inset. Gunn asked if this was to be a 10-inch square column, and Yenter confirmed this. Terdalkar said a square column with a minimum side 8 or 9 inches should be used and said that it can be solid wood. He added that the applicant would need a proper footing for the porch and would not be able to use the retaining walls for that. Terdalkar said that there are few instances of front or back porch on such an English Cottage, and would generally have a porch or any addition on the side of the house. He said that there is no space here for a porch on the side. Terdalkar said therefore, that if a porch is added to this house, it should be simple in design and would generally be a plain, functional porch. Weitzel said (something about the design and paneled columns). He said that as staff has suggested, plain columns would be in order here. Yenter said he would be willing to go with smaller, square columns. Weitzel suggested using eight-inch columns. Weitzel suggested using the same footprint but having a simple balustrade with more square, simple dimensions without panels. He asked Commission members for opinions regarding the design. Swaim replied that there is next to no design on the back of the house. She said that the panels look bottom heavy and have too much detail. Weitzel said the house is a minimalist vernacular house, a very simple, Tudor Revival. Toomey stated that the proposed porch looks massive compared to the house. Carlson suggested using a lighter design. He stated that the panels are too heavy for this house and would be about 30 years too early for this period. Weitzel suggested solid columns that are eight or nine inches wide. He added (something about the recessed panels). Weitzel said this could have a simple, solid railing. Carlson stated that, aside from the mass, there is no ornamentation on the house. Terdalkar agreed. Weitzel suggested using a handrail, a foot rail, and a piece of plywood in between. Gunn asked if there would have been corner boards or crowning on the windows. Terdalkar said there would not necessarily have been, and if there was one it would have been fairly simple. Weitzel said that the applicant would like a solid panel and that staff has recommended a balustrade. He said that decorative metal could be used, or a third suggestion would be to open up the metalwork on the railing. Carlson stated that an open porch was probably not built on a house of this style so that this is something new for the Commission to consider. Weitzel agreed that the porch wouid be an anachronism on this house and said that, therefore, it would be hard to make it fit exactiy. Carlson said (something about a simple panel and perhaps crown molding). Gunn said he would be willing to go with a solid rail. Swaim said that it would be okay if it did not have a raised panel. MOTION: Gunn moved to approve a certificate of appropriateness for the addition of a porch to 734 Oakland Avenue, as submitted regarding the dimensions and structure, but with the following changes: the columns be approximately eight or nine-inch square; the railing can be a solid, simple panel with only crown molding and a base of some kind; the floor must be a tongue in groove wood, preferably fir, floor; and there must be peers put in under the columns of the porch that appear like masonry with lattice work in between. 6 Venter said that he planned to use indoor/outdoor carpet for the porch. Gunn pointed out that a contributing property in a historic district is required to have a wood floor. Venter stated that he would prefer to have a wood floor anyway; he was just trying to avoid the expense. Toomey asked if the beadboard ceiling is acceptable. Weitzel said that it is probably better than most of the alternatives. Terdalkar said the fact that the porch needs a proper foundation or at least piers with frost footing; it would be appropriate to have it built with masonry or appear as masonry piers, similar to the existing foundation of the house. He said that HIS had indicated that the porch cannot rest on the existing retaining wall. Terdalkar said the masonry peers must be strong enough to hold the porch. He added the Commission may specify the appearance of the foundation. Weitzel said that he would be ok with a wood pier wrapped with a fiber cement board box to make it look like masonry or a masonry block foundation. Gunn said (something about the code), and Terdalkar said it would be okay to build the porch with wood posts, but he would suggest that the appearance should match the existing foundation. Baker seconded the motion. The motion carried on a vote of 8-0. 929 Iowa Avenue. Terdalkar said that this is a non-historic property in the College Hill Conservation District. He said this application is to install air conditioning units in the walls of the apartments. Terdalkar said the air conditioning units would be set into the openings resulting from the removal of the picture windows, as allowed in a previous application. He said that new patio doors would replace the picture windows, and the air conditioning units would be next to those doors. Terdalkar said that one change is that the previous proposal showed symmetric patio doors with filling on both sides of the door. He said that now there would be filling only on one side. Clark, the owner of this property, said that he wants to replace the air conditioners while doing the window work. He said that the majority of the air conditioning units would face the courtyard, with the exception of the corner units. Weitzel asked if it would be feasible to install central air. Clark said that there is no place to put it. Gunn asked for details about the trim and where the old brick wall meets the new filling. Clark said he would use brick outside with having horizontal lines. He said he would probably use hard i-plank around if necessary. Weitzel asked about taking bricks out, because the units would go past the masonry iine. Clark said he would have to accommodate what is there and he is willing to use bricks for filling the gap. Gunn asked about the appearance. Weitzel said (something about every door bucked back in). Terdaikar asked about the width of the balcony. Clark said it is about five feet wide and said that the air conditioning units would stick out about five inches. MOTION: Toomey moved to approve a certificate of appropriateness for the installation of air conditioning units at 929 Iowa Avenue. Swaim seconded the motion. Carlson said he did not think this would be ideal but said he would vote in favor. Weitzel said this would not detract a whole lot more than the building aiready does. The motion carried on a vote of 8-0. 1 Bella Vista. Terdalkar stated that this building is a contributing structure in the Brown Street Historic District. He said that the proposal is to re-open the front porch, remove certain windows, replace and relocated certain windows, remove a French door on the when the porch is open, and remove another entry door on the lower level to replace it with a new garage door. Sims, the owner of the house, said that the porch was originally sided with wood. She said that now the exterior is covered with asbestos, synthetic siding. Sims stated that she would like to take off the synthetic siding and restore the original wood and restore and repair the window trim. 7 Sims said that inside, the porch was originally open with pillars and a solid balustrade. She said that she would like to restore the porch to that state. Sims said she would also like to replace the two French doors with double hung windows that are the same as the other windows on the house. Terdalkar said that the windows on the house have multiple proportions and multiple divided light sash patterns, and he would suggest minimizing this 'variety'. Gunn asked if the windows on the house are original, and Sims replied that they are not. Terdaikar said the windows have been replaced, added over time. He said that on the addition in back, the windows are divided six over six, more like a Colonial style, but the original windows on the house (in the front) are five-over-one vertical divided lights. He said that the original house and the porch show some Craftsman details. MOTION: Gunn moved to approve a certificate of appropriateness for an application for 1 Bella Vista, as submitted. Toomey seconded the motion. Gunn asked if the handout distributed by the owner at the meeting is any different than the submitted application. Sims said the handout had some changes that she came up with after suggestions from Terdalkar. Regarding the windows, Weitzel suggested matching any new windows to the remaining windows on the same elevation of the house. He said therefore that on the front, the lower windows should match the others on the front. Terdalkar said that except for one or two windows, all of the original windows have been replaced. Weitzel said (something doesn't matter then); one over one would be fine. He suggested an option of one over one or a divided light in the upper sash. Sims asked for suggestions for a garage door. Weitzel said that modern doors don't iook that good unless one is willing to spend a lot of money. Sims said she is looking for door with windows across the top of the garage door and open for recommendations. Terdalkar showed some examples of garage doors and said he would be willing to provide additional information. AMENDMENT TO THE MAIN MOTION: Gunn amended the motion to approve a certificate of appropriateness for an application for 1 Bella Vista, as submitted at the Commission's June 22 meeting. Gunn said that he was impressed with the nature of this application. Toomey seconded the amendment to the main motion. The motion carried on a vote of 8-0. 817 Iowa Avenue. Terdalkar said that this is a non-contributing property in the College Hill Conservation District and that this is a storm-related application. He said the applicant proposes to change the height to make a hip roof instead of a gable and to open up the porch. Terdalkar said that it would take more height to do a hip roof. Terdalkar said he would suggest installing windows with similar proportions as that the original double- hung windows that exist on the west fa9ade. He said the drawing shows horizontal boards dividing the first and second story. He said the placement of the board varies on every fa9ade. Terdalkar suggested matching or removing it. Terdalkar referred to a slider window on the front fa9ade and asked that if the applicant is planning it to replace that. He said he would suggest replicating it with a pair of double-hung windows or simulated double-hung windows that Is similar in proportions. Carlson said that there is a cross gable currently on the hip. Terdalkar showed a picture of the existing structure and explained how the proposed work will be done. He said instead of the existing gable end on the west fa9ade there will be a hip roof. Bulman, the consultant for this project, said that he sketched out the gable end but thought it would result in a huge gable and said he didn't like the looks of it. He said he would be willing to consider fiber cement shakes on the second story similar to the existing gable end. Bulman said that it might look more 8 consistent to go ahead and use four-inch boards. Gunn said (something was not original), and Weitzel agreed. Carlson said (something about altering the current shape of the roof and the massing). Terdalkar said that this property was designated as non-contributing because of all the alterations to the building. Bulman said the addition on top was torn off during the tornado because of poor construction. Terdalkar said it is possible that originally there was only one and one-half story cross gable, and all the other structures were added on to the building over time. Carlson asked if the two cross gables were at the same height. Bulman said that one was a little lower than the other. Toomey said (something about a new dormer being more coherent to the building). Weitzel agreed that if the gables were built out, it would be huge. Terdalkar said that it would be nice to make it look like a cross gable, but he did not think the owner was planning on that, as he is not changing anything in the rear. Bulman said that the structural engineer hired for this job recommended this roof. Michaud asked about the two windows on the north elevation on the north side. Bulman replied that the windows were not original, and new replacement windows would be double hung. Michaud asked if they would be the same level as the other one. Bartels, the contractor for this project, referred to the drawings and said that he was trying to bring back the plane of the second fioor. MOTION: Swaim moved to approve a certificate of appropriateness for the project at 817 Iowa Avenue, as proposed in the revised drawings. Baker seconded the motion. Weitzel asked if anyone had a serious problem with the design for this project. Carlson said that even before the earlier additions, one could see how the building developed organically. He that with this change, that would be largely hidden. Carlson said that he is not necessarily opposed to making the building more coherent, but he felt this was just too big of a change to the roofiine and massing in all this hodgepodge and said he therefore could not vote for this. Michaud said that the problem is that the first addition was too high and now this would bump it up. Bartels said it is just extending the roof out. Michaud said that Victorian houses usually go lengthwise rather than crosswise to the street. Terdalkar said that this is not a true Victorian. Bulman said he originally started with the gable end facing the west, but thought it would be obtrusive. Terdalkar said the reason for the flat roof may have been created to get additional headroom for the second story bedroom. He said it was never a two-story house; it was a one and one-half story house. Terdalkar said that this makes it a two-story house. The motion carried on a vote of 7-1. with Carlson votina no. 923 East Washinaton Street. Terdalkar stated that this application is to replace the existing metal roof with asphalt shingles. He said that the roof was damaged in the recent storm, although he did not really see any damage on the roof except for what is shown in the application photographs. Terdalkar said that unless there is damage to the metal standing seam, he did not think he could say that this needs to be replaced. Weitzel said that the historical society doing the grant reviews is very much of the opinion that these standing seam and flat seam turned metal roofs should be saved whenever possible. He added that it looks like the fascia is broken but questioned whether the roof is actually damaged. Terdalkar also questioned whether there was any damage. He said if there is damage, it would be just on the shed, where a tree fell. Terdalkar said he did not see any sheaths blown away from the shed. Weitzel said that if the Commission does not approve this, it could recommend that the owner document the damage and come back to the Commission. Carlson asked how difficult it would be to spot repair this roof. Weitzel replied that Doug Steinmetz has told him that if the roof has not been painted with a product like Acrymax or something similar that burns when welded, the metal can be braised or soldered back on top. 9 Brennan asked if re-decking is required to take off the metal roof. Terdalkar said it would. He said he talked to the owner about this damage, and the owner said a tree fell on the house. Terdalkar said the owner of the house is a contractor and said the owner was of the opinion that the roof needs to be replaced. Toomey said this looks to be reparable, as opposed to removing the entire roof. Weitzel said that because this house Is a multi-family rental property, the roof would have to be approved no matter what. Gunn said the discussion goes back and forth on this issue - whether the roof should go back to the original material or whether the metal roof is considered historic in its own right. Weitzel said the State Historical Society is of the opinion that these roofs should be preserved, because they are historic in their own right. Gunn said the last time the Commission revised the guidelines, the Commission was split on this and so decided to leave this to the owner's discretion. Gunn said that the Commission therefore wrote Into the guidelines, "Using asphalt shingles that resemble the texture and color of weathered wood shingles for roofs that had wood shingles historically." He said that the Commission has used these guidelines, and they are not absolutely consistent with the State. Weitzel said that theoretically, the State Historical Society interprets the Secretary of the Interior Standards to Iowa, but that doesn't necessarily mean that the Commission has to agree. Swaim asked about the cost of repairing a metal roof, plus repainting, versus tearing off the roof and putting on shingles. Weitzel said it would probably be cheaper to repair, if only spot repair is needed. He suggested voting this application down and asking for more documentation of the damage. Gunn said that a few weeks ago, the Commission approved the replacement of a metal roof with asphalt shingles, but the substantial damage in that case could be seen. Carlson said that until the damage is documented, he could not vote to replace the roof. He said that if there is only minor damage, he would like to see the metal roof retained. Brennan said that if what the owner is proposing is historically accurate to the building he is proposing it for, the Commission is simply imposing its preference on the owner's preference. Weitzel said that asphalt is not historically accurate. Brennan said that shingles would be. Michaud suggested the Commission ask for more documentation. Weitzel said that Brennan's point is that the owner can take off this roof without (something). Brennan said that depends on whether redecking is required. Weitzel said that redecking is required. He said that the discussion brings up that the guidelines don't distinguish here so that the Commission pretty much has to allow it. Weitzel said the issue is whether the metal roof should be preserved or not. Terdalkar said that the last time this was discussed, the Commission decided that these items should be considered on a case-by-case basis, depending on the amount of damage. Weitzel said the State Historical Society looked at that application and recommended using grant money to repair that roof on College Street. Baker said that one reason the Commission approved that application was that the owner had already changed the roof on the house. Weitzel said the owner did make that argument. Terdalkar said the owner made the argument also that repairing the metal roof would be cost prohibitive and that it had significant damage. Weitzel said the Commission basically decided on the last application like this that the original should prevail and not this era of metal seam roofs. He added that if the owner uses the new metal to replace the old, it would look worse than the shingles. Weitzel said his opinion overall is to look at the level of significance of the house and whether it is a landmark. He said that if it is a landmark with a metal seam roof, (something about old houses and if it is individually eligible). Toomey stated that there is a time span on metal roofs also, and that is about 70 years. Gunn read from the guidelines, Section 4.4, "Mass and roof pitch are defining characteristics of historic architectural styles. Most of the roofs in historic neighborhoods were original sawn cedar shingles, although standing seam metal was sometimes applied. The texture of the wood shingles on the steep- pitched roofs was a prominent feature of historic neighborhoods during the 19th and 20th centuries." He read from under recommended: "Using asphalt shingles that resemble the texture and coior of weathered 10 wood shingles for roofs that had wood shingles historically." Gunn said this was written to allow the Commission to basically decide on a case-by-case basis. He said that if the Commission did not want the metal roofs removed, it would have been easy to write the guidelines in that way. MOTION: Gunn moved to approve a certificate of appropriateness for an application for roof replacement at 923 East Washington Street, as submitted. Brennan seconded the motion. Carlson said he still agrees with the state more or less. He said that if the roof is not near the end of its natural life and if the damage is not great, it is enough of a distinctive historical feature that it should be treated as such and not removed if removal is not necessary. Carlson said there is not evidence in this case that removal would be necessary. The motion carried on a vote of 6-2, with Carlson and Weitzel votine no. Weitzel said he agrees with Carlson that there is not enough evidence to support replacement of this roof. 228 South Summit Street. Weitzel said that this house is a landmark property in the College Hill Conservation District. He stated that the application is to change the door from a non-historic fiberglass entry door to an arts and crafts-style door that was salvaged from 335 South Clinton Street. Terdalkar showed a photograph of the door to be replaced and a photograph of the replacement door. Gunn asked what the most appropriate door for this building would be. Weitzel responded that the entry door for this building is large with two sidelights and one pane. He said that the side entry doors have two or three panels, just on the lower half. Terdalkar said that he likes the craftsman door, but it would not fit this building. Weitzel said that it would be the most elaborate door in the whole building. He added that the doorway was altered to fit the fiberglass door that is there now. MOTION: Gunn moved to approve a certificate of appropriateness for the replacement of a door at 228 South Summit Street. Swaim seconded the motion. Carlson said that he would vote against this door for the reasons stated. Weitzel said that the historic criteria for a landmark should be higher than for other buildings, and since it isn't known (something about the original door...). The motion failed on a vote of 0-8. Minutes for June 8. 2006 Meetinq. Carlson said that on page three, in the sixth full paragraph, the first sentence should read, "Carlson said that the curved brackets as sketched look Italian ate, and this is really later than an Italianate house." He said that on page four, in the eighth full paragraph, last line, the word "vinyl" and be changed to "fiber." Carlson said that he also had typographical corrections to submit. MOTION: Carlson moved to approve the minutes of the June 8,2006 Historic Preservation Commission meeting, as amended. Baker seconded the motion. The motion carried on a vote of 8-0. OTHER: Burford said that on the next Tuesday evening, a social event would be held at 315 Goifview, and the Commission, as well as Marlys Svendsen, the City Council, the Clarion and Associates employees, and others have been invited. Burford said that Friends of Historic Preservation has discussed proposals for HRDP grants. She said that one of the ideas is doing a survey of the Iowa Avenue Conservation District to see if there is enough interest, along with a survey of the appropriate intervening area, to adjoin Woodlawn to make one larger contiguous district. 11 Weitzel said there has been discussion of canvassing the owners and residents to see if they would back a historic district there. He said the idea would be that if it passed, there could be one large east Iowa City district encompassing Iowa Avenue, Washington, East College, the Moffitt Area, and College Green. Terdalkar said that the way these districts have developed historically may make it difficult to make a case for combining them. Weitzel said that the State Historical Society is on board with reducing the number of districts to one larger district. Terdalkar said that the timing of this canvassing should be considered, since some residents and owners are just coming through the aggravation of dealing with the tornado damage. Burford said that the Board felt that this would be good timing. Terdalkar said that if this turns out to be a good effort and something good comes out of the tragedy, then he thought there would be enough support. Swaim asked if the one clear advantage is that the Commission would have fewer members. Weitzel responded that it also would give historic district status to the part of Iowa Avenue that is at risk. He said there is evidence already of the pressure to increase density there. Weitzel said there are other locations in the City where increased density would be more appropriate. Terdalkar said that to some extent, having the conservation district there has allowed some control of the reconstruction. Gunn said that the differences between conservation districts and historic districts are minimal. He said there is almost as much control for that area as if it were a historic district. Terdalkar said it would not be a bad idea to create a historic district on Iowa Avenue, because research on the area has shown that there are more eligible properties than previously believed. Weitzel said that almost every building reviewed has been determined to be individually eligible by the Historical Society, many times for historic reasons and not architectural reasons. He added that the integrity was greater than previously believed. Weitzel said another advantage is that a historic district there would be a better buffer to Woodlawn, aithough the conservation district does serve that purpose to some extent. Gunn said that if 60% of the properties are not contributing, then the ordinance would not allow the area to be a historic district. Terdalkar suggested perhaps creating a smaller Iowa Avenue district, rather than the one large district. Terdalkar distributed a schedule of Svendsen's schedule for next week to Commission members. Weitzel said that it would be important for Commission members to meet with Svendsen if possible and said that meeting is scheduled for Monday at 7:00 in the Lobby Conference Room. Terdalkar distributed questionnaires provided by Svendsen. He said the questionnaire gives an idea of what will be discussed. Weitzel said that there will be a meeting on Wednesday morning in Emma Harvat Hall with the central business district people. Weitzel said that on Thursday evening at Thomas Moore Church, there will be a Manville Heights meeting. ADJOURNMENT: The meeting was adjourned at 9:12 p.m. Minutes submitted by Anne Schulte