HomeMy WebLinkAbout1990-09-18 Bd Comm minutes
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MINUTES
IOWA CITY PUBUC UBRARY
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, AUGUST 23, 1990 - 4:00 P,M,
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
Buchanan, Cox, Hobart, Gorman, Moyors, Pacha, Sloln, Swaim
Hargravo
Eggors, Craig, Lubaroll, Solos, Ponlck, Groon, Spaziani
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Prosldonl Buchanan cal/od Iho moot/ng to ordor at 4: 12 p.m,
APPROVAL OF MINUTES:
Mlnulo, of tho July 26, 1990, rogular mooting woro approvod, Sloln/Swalm,
FINANCIAL REPOR1]:
Eggors rovlowod tho rocolpt lorm roporl and clS/lfiod Incomo from county, conlracls, IInos, 010.
Dlsbursom~nt' for July, 1990 woro approvod lollowfng sovoral quost/ons about spoclfio
oxpondlluros by Stoln. Cox/Stoln.
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1. Tho FY92 ./locolplS roport, accldontally omlllod Irom tho July packot, shows thallho
library oxcoodod budgolod rocolpla by ovor 5%, Ubrary IInos worn up by t 7%. Only non.
rosldont 100 cards droppod I,om last yoar, This Is duo, 01 courso, to Iho Impacl of Opon
Accoss,
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2. Trustoos IVoro urgod 10 consldor allondlng Ihroo upcoming ovonts: a workshop on
trustoo liability Issuos on Soptombor 0; lho Iowa Ubrary Association Annual Conloronco
Octobor 11 and 12 and tho Govornor's Pro-Whllo Houso Conloronco on Ubrarlos and
Information Sclonco Qn tho spring, bul wllh applications duo Octobor 1), Eggors
romlndod Iho Board thalli had boon noarly two yoars slnco an ICPL Irusloo has allondod
8 conlinulng oducatlon ovonl and thallnlorostln library Issuos and what', hopponlng
roglonally and nalionally by trusloos Is ossontlallo Iho slrongthonlng 01 publlo IIbrarlos
natlonwfdo,
3. Tho momo Irom Tochnlcal Sorvlcos Coordlnalor Hal Ponlck Is In rosponso to Iho Board's
concorn ovor socurlly of tho compulor whon tho public Is glvon dial. up occoss to tho now
on.llno catalog COMPASS. Initial costs for dial.up accoss Is oboul $000 por IIno wllh
ongoing costs only Iho cosl of Iho lolophono IIno. Whllo occoss to Iho publlo will bo
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Mlnulos
Ubrary Board 01 Trusloos
August 23, 1990
Pago 2
rocommondod lor FYD2, OCCOSS by \ho publlo schools would bo an oxcollonl pllol projocl
In FY91.
4. Also rolalod 10 computor socurlly, tho IIbrory has purchasod an Unlnlorruplablo Powor
Supply (UPS) for lho main systom, In addlllon to protocling ogolnsl powor surgos, II
glvos olghl mlnutos olemorgoncy powor whonovor tho powor supply Is unoxpoctodly cut
oil. This glvos Iho library limo 10 proporly shut down \ho syslom, proloctlng data and filos
Irom damago, Our computor vondor had lold us thoy would not guaranloo malntonanco
01 our data wllhoullhls prolocllon.
6, Assumplions arc changing rapidly rogardlng local conditions lor Iho noxtlour yoars of tho
curronl flvo-yoar plan, In addition 10 tho Impacl of Opon AccoSl,tho now prollmlnary Iowa
Clly cons us IIguras show on unoxpoclod 17% Incroaso In populollon, Bolh 1I0ms partially
oxplaln Iho continuing largli IriCtliiislis In iiSli Ihli filmiiY hili lIviil i~rliilClilll, Iov,il City
Public now sorvos about 02,000 paoplo In Johnson County. Ovor 77,000 paoplo ora In
Iowa City and unlncorporatod Johnson Counly, our primary constlluoncy. About 16,000
pooplo IIvo In Coralvlllo, North Uborly, Oxford and Solon. communlllos thaI havo legal
accoss to tho library via OPEN ACCESS, Tho building was plannod lor 0 doslgn
populalion 01 70,000 In 1095. Tho lask ollho Focllllios Plonnlng Commlttoo suddonly
bo,eomos moro complex.
6. Tho Ubrary now havo a wrlUon commllmonllrom tho suppllors ollho roof mombrono,
Sarnofil, to ropalr II In sovoral placos this foil, Wo sold II was shrinking: Sarno", says Ills
movln9, Tho Dlroclor workod on this wllh Dono Christianson ollho City Attornoy's olflco
and ho says 'not 10 worry,'
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PRESIQENT'S REeORT:
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Nono,
Craig roportod on Iho romodollng 01 tho Clrculallon Do ok, Allor closing Friday p.m" tho malor
conslructlon and loorlng oul of tho old dosk will bo dono, It Is hopod Ihot flnlshlngtouchos such
as oloclrlcal, pulling down 1II0, ole, will bo on Salurdoy. Craig oxpocts 1110 go smoolhly,
Salos roporlod on now book c9vors lor Junior High and Sonlor High school chlldron. Barb Black
Inlllatod Iho prolocl, Dowoy McGulro did tho orl work ond Iho Board was askod to authorlzo on
oxpondlluro 01 $464 from Gills A Boquosls, Noxl yoar Iho library will flnd prlvolo supporl for Iho
proJoct. Thoso book covors will bo dlllrlbulod Ihrough Iho Modlo Contors of Iho schools. Tho
oxpondlluro was approvod. Cox/Moyors.
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Mlnulos
Ubrary Boord of Trusloos
August 23, 1990
Pago 3
~EPORTS FROM COMMITTEES AND SUPPORT GROUPS:
Foundallon: Salos roporlod on Iho Donor Wall to bo unvollod atlho rocopllon on Soplombor 9.
Invllallons have been mailed oul, Sho encouraged participation. She roportod on tho slatus or
fundralslng slnco July 1 whon hor Annual Roporl was sonl out. Solos announcod tho rocolpt 01
0$10,000 ondowmontlrom tho O'Brlon Fomlly/McDonald's 10 bo usod for Iho IIslonlng conlor In
tho Chlldron's Ubrary ond lor family 1II0racy prolocts.
Frlonds: Salos roportod that tho noxt booksalo was plannod for Soptombor 8, 1990. Tho frlondl
aro consldorlng addlllonal prolocls such 01 a Uloracy ProJoct and 8 Chlldron's book Solo,
Eggors romlndod all prosonl of tho Hosplco Rood Raco on Octobor 7, 1990. Tho Ubrary has 0
Toam and oil prolont woro flricourililod 10 ellhor partlclpato os II rUMor/walkar, 1\ vgh,mlQor, or
10 sign somoono'. plodgo shoot. Tho library toam has boon Iho lop fund ralsor for Iho posllwo
yoars.
~OMMUNICATIOfjS:
A Ihank you nolo from Joan Johle was notod,
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A. Agr~omonl wllh Clly Council 10 coordlnalo nogollollng procoduros for purposol 01
collocllvo bargaining. Eggors clarlnod Iho advanlagos or tho agroomonllo tho library,
It was approvod, GolmanJSloln,
B. Discussion of tho proposod schodulo lor proparatlon 01 FY92 budgol. II was approvod
wllh modlncalions duo 10 Iho doclslon to conllnuo tho mooting noxl wook 10 tako up tho
flnalltoms on Iho agonda. Eggors rovlowod tho schodulo lor budgot proparatlon, 1.0,
Board mootlngs. Oclobor 10 was approvod os tho dato for tho spoclol budgOI mooting
A box lunch will bo provldod allho Soplombor 27 mooting.
It was ogrood Ihallho Boord would roconvono noxl Thursday promptly 01 4:00 p.m. In
ordor to discuss 1I0ms C, D and E on tho August agondo.
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A12JOURNMENT:
Tho Board odjournod 01 6:20. Sloln/Golmon.
Noxl rogular mooting: August 30, 1990, 01 4:00 p,m.
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, AUGUST 30,1990
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
C~LL TO 06DEB:
Buchanan, Cox, Hobart, Golman, Moyors, Hargravo, Sloln, Swaim
Pacha
Eggors, Lubaroff, Groon, Ponlck, Cartor, Spaziani, Craig
Prosldonl Buchanan callod tho moollng to ordor 01 4:04 p,m.
^N~OUNCEMENT~:
Prosldonl Buchanan notod tho loltor of roslgnalion from Board mombor Tod Pacha offocllvo
Immodlaloly, Eggors clarlfiod Ihat Clly Council had boon Informod and Iho approprlalo prolocol
was undorway 10 appoint a now Board mombor on Oclobor 10, Somo discussion was hold on
posslblo candldalos and tho procoduros approprlato to Inlliato tholr posslblo candidacy. Slnco
Ihls poslllon Is Iho Johnson County roprosontallvo, Iho appolnlmonl will bo modo by lho Mayor
and appr~vod by tho Board of Suporvlsors.
Eggors announcod complollon of tho now Clrculallon Dosk, Sho thankod proloct managor Susan
Craig who roportod Ihal tho projoct wont rolallvoly smoothly and thatlho library was opan lor
buslnm aIIO:OO a.m, on Monday following conslrucllon,
NEW BUSINES~: (Postponod from lost rogular moollng,)
A Rovlow FY90 Annual Roport
Commonts woro approclallvo ollho fino producllon of tho roport Tho Boord congralulat.
od Eggors on tho complollon of II so soon allor Iho ond 01 tho fiscol yoar, Golman
romlndod tho Board Ihallast yoar at a Clly Council mooling ho spoko 10 Iho Council
during Public Discussion 10 addroBS tho roport and call II 10 Iho altonllon of Council os
on Inlroducllon 10 Iho BudgOI Proem. II was rocommondod thaI tho procoduro bo
ropoalod.
Eggors polntod out a now roport on pago 5 t thai doscrlbos fiscal yoar aclivlly plus
boglnnlng and ondlng balancos for 011 Library funds, tho gonoral oporallng fund and tho
olhor mlscollanoous funds controllod by tho Ubrary Boord. This roporl was doslgnod wllh
tho goal of proparlng a complolo and opon roportlng of all Library funds,
B, Rovlow of Iho Progross Roport on Iho FY90.94 Flvo Yoar Plan.
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Tho following aroas ,woro dlscussod:
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MINUTES
IOWA CITY PUBUC LIDMRY
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, AUGUST 30, 1090
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
~L TO ORDE~:
Buchanan, Cox, Hobart, Qolman, Moyors, Hargravo, Sloln, Swaim
Pacha
Eggors, Lubaroll, Groon, Ponlck, Cartor, Spaziani, Craig
Prosldont Buchanan callod tho mooling 10 ordor 01 4:04 p.m.
6tillOUNCEME~~:
Prosldonl Buchanan nolod tho lollor 01 roslgnollon Irom Boord mombor Tod Pocha olfocllvo
Immodlololy, Eggors clorlfiod Ihal Clly Council hod boon Informod and tho approprloto protocol
was undorwoy to pppolnt a now Boord mombor on Oclobor 10, Somo discussion was hold on
posslblo eondldolos ond tho procoduros approprlolo 10 Inlllolo Iholr posslblo candidacy. Slnco
Ihls poslllon Is tho Johnson Counly roprosontotlvo, tho appolntmont will bo modo by Iho Mayor
and appr~vod by tho Boord 01 Suporvlsors.
Eggors ilnnouncod complolion ollho now Clrculollon Dosk. Sho Ihankod prolocl managor Suspn
Craig who roportod Ihatlho projoct wont rolotlvoly smoolhly and Ihollho library was opon for
buslnoss at 1 0:00 o,m, on Monday following construclion,
NEW BUSINES~: (Poslponod Irom losl rogulor moo ling,)
A. Rovlow FV90 Annual Roport.
Commonts woro approclotlvo ollho fino product/on of tho roport. Tho Boord congrotulot.
od Eggors on Iho complollon 01 It so soon altor Iho ond of tho fiscal yoor, Golman
romlndod tho Board Ihallasl YOM at a City COllnell moot/no ho spoko to Iho Council
during Public Discussion to addross tho roport and call It to tho ollont/on 01 Council as
on Inlroduelion to Iho Budgol Proem, It was roeommondod Ihaltho procoduro bo
ropoalod.
Eggors polntod out a now roport on pPgo 51 Ihat doscrlbos fiscal yoor oct/vlly plus
boglnnlng and onding boloncos for all Ubrory funds, Iho gonorol oporaling lund and Iho
olhor mlscollanoous funds conlrollod by Iho Ubrary Board, This roport was doslgnod with
tho goal of proparlng a comploto and opon roportlng of all Ubrary funds.
B. Rovlow 01 tho Progross Roporl on Iho FV90.04 Flvo Yoor Plan,
Tho following aroes oWoro discussod:
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Mlnutos
Ubrory Board 01 Trustoos
August 30, 1990
Pogo 2
Common Is woro favoroblo on tho now signs that woro Inslollod Ihls summor. Thoy woro
doslgnod so Iho public con find molorlols moro ooslly.
Tho nood lor 0 now sorvlco polnlln Iho Roforonco Dopartmonl slollod with Ubrory Aldos
10 asslsl palrons. Curronlly, alloosl 10% 01 librarians' lima allho Informallon Ouk Is
sponl doing non.librorlon tasks. TI10SO addlllonoJ aldOS would onoblo tho roforonco
librarians to osslSI patrons wllh moro complox quosllons.
Tho Irving Wobor history Indoxlng projoct was dlscussod. Also Iho library Is ollompllng
10 dlscorn what othor ogonclos ore producing and saving In Iho oroa 01 local his lory.
Craig has sonl oul 0 survoy and will bo ossosslng lho data.
A longlhy discussion on CD.ROM look ploco, Craig roportod Ihol II Is 0 burgoonlng
lochnology, Tho ICPL doos nol curronlly havo Iho oqulpmonllo loko odvanlago 01 alllho
posslblllllos. Wo'vo boon askod 10 bo a tost silo for tolophono books on CO. ROM. Wo
nood mulll.uso work stollons 10 moko officlonl uso 01 CO.ROM dotabosos, Tho roquost
for hordworo/sollworo for such 0 configurollon was ollmlnotod from Iho FV91 budgot ond
lhon tho library follod 10 got on LSCA grant for a similar projocl. Much Informollon woe
shorod wllh tho Boord by Craig and Eggors on Iho bononls of CD.ROM, Iho kinds of
colloclions Ihol would bo avelloblo and Iho kinds of usos wo could moko of II. This
dovolopmont could hovo a largo Impact on tho library, bOlh In cost and In spaco,
Tho foaslblllly of Faclllllos Planning Commlttoo 10 complollng a roport by noxt Juno was
dlscussod, Slnco not much ocllvlly has lokon placo as of yol, In spllo ollhal, II was
docldod 10 procood and soo how wo progross and Ihon dotormlno wholhor Ills moro
roallsllo 10 aim for complollon 01 alalor dalo, Juno 1991 was choson to allow for Input
Inlo Iho FV93 budgol.
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Oulroach for chlldron was discus sod. Groon addrossod tho goal oltargoling chlldron who
aro atlho groatost risk 01 nol roodlng. Sho will oxploro working wllh nolghborhood and
daycaro contors. Tho van will bo usod 10 dollvor programs and motorlols and sho \'fill
work wllh tho Iowa Clly Transll Systom os a moons of bringing chlldron 10 Iho library. Tho
.25 Chlldron's Librarian cut from tho FY91 budgolls noodod 10 gollho outrooch progrom
In goor.
C, Approval 01 tho proposod FV92 and FY93 objocllvos and tasks for tho Flvo.Yoor Plan.
No. 11 undor Assumollons: Eggors govo an oxplonollon 01 how our library would bo
affoclod lIlhoro woro chongos In tho strucluro ollho roglonalllbrory systom. Also, II
mlghl bo Import anI 10 hovo a roprosonlollvo of Iho Ubrary on tho slrologlo planning
commlttoo ollho Iowa Oily Communlly School Dlslrlcl slnco changos In Iho slrucluroa of
Iho schools: 1,0. mlddlo school concopl and opon onrollmonl, would affoctlho library.
II was rocommondod Ihol tho roport from tho locus groups hold wllh tho business
communlly losl spring should bo corofully rovlowod boloro dotormlnlng any chang os In
sorvlcos 10 tho buslnoss communlly, Spaziani will pros on I tho roporllhls fall.
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Minulos
Ubrary Board Of Trusloos
August 30, 1990
Pogo 3
Tho nood to got funds from Iho cablo franchlso foo to support Channol 20 was again
dlscussod. Tho Boord folllhls Issuo was on Importanl ono. Eggors ropo/lod sho and
McGulro woro schodulod 10 discuss FY92 budgot Issuos wllh coblo TV alall noxl
WOdnosday.
Golman roportod for ho and Cox who rovlowod tho wholo documonl with Eggors In oarly August.
Thoy rocommondod approval. Tho Board volod unanimously to approvo It. COx/Moyors.
Tho mooting was adjournod at approxlmaloly 5:40 p.m. Golman/Moyors.
~oxt rOQular mooting: Tho noxl rogular moo ling Is Thursday, Soplombor 27, 1990, 01 4:00 p.m,
A box lunch will bo provldod al 8:30. Adjournmonlls achodulod for 7:30.8:00 p,m.
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
AUGUST 22, 1990.6:30 P.M.
SENIOR CENTER CLASSROOM
DRAFT
MEMBERS PRESENT:
Donnls, Kuhn, Murray, Patrick, Rawland, Rull, Snldor, SI. John,
Starr
MEMBERS ABSENT:
STAFF PRESENT:
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Coopor, McMahon
Hale, Milkman, Noll
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Chairperson Rawland callod tho moo ling to ordor at 6:32 p.m.
BEVlEW OF JULY 25. 1990. CCN MINU1U
Stall' ootid lIliillllo lIlird fino 01 tho fourth paro9raph on pago two Should read 'not to excood,'
Ruff movod to approvo the mlnutos 01 tho July 25, 1990, CCN mooting as amondod. Dennis
socondod, The motion carrlod 9-0,
fVBLIC/~ DISCUSSION:
Milkman suggestod that a mombor 01 CCN WIllo a loltor regarding tho dams thaI wore built with
COBG funds and tho prolectlon thoy havo pro~1dod for tho crookbank homos during Iho recent
ra/nlalls. Patrick was a mombor 01 tho Commllloo at tho tlmo tho dams woro built and sgroed
to WIlle a rOllor to the odltor 01 tho Pross.Clllzon with coplos to be sent to tho City Council and
tho Dally Iowan.
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~Itv Council . Rawland roportod thai Iho City Council approvod tho amount not 10 excood
510,758 for tho Senior Conlor doors,
~ousln(l Comml;;jgQ , Milkman reportod thaI tha Housing COmml$$lon storiod discussion on
whot thoy would lIke to rocommond for CDBa funds for tho noxt yoar. Slarr nolod that tho
Tuosday morning mooting tlmo for Iho Housing Commission could bo a dlscouragomonl for
poop'o Interostod In applying for Iholr vacanclos. Milkman agrood to pass this Information on to
thO Commission.
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~lIordqblll:louslnQ Task Forco . Slarr nolod Ihol no mootlngs had yotlakon placo and thoro was
no nows to roport, Milkman roportod thai tho plan Is tor Iho Initial mooting to bo hold In
Soptomber 01 this yoar.
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Commllteo on Community Noods
AugusI 22. 1990
Pogo 2
~ENIOR CENTER ACCESSIBLE DOOR OPENERS UPDATe:
Rowland Indicated that the Commlttoo probably rovfowod this 110m moro closoly than nocossary
and that tho rovfew procm should be more general. Milkman roported thaI sho vfewod the
doors with the City Archlloct and Hele, Sho stroned thet this would generally occur beforo the
doors oponors woro ordered evon II 11 had nol been recommended by tho Commlttoo, She
roported thai all but two 01. tho doors could not have moUon dotectors bocauso 01 tho high
actMty lovel around tho doors. Sho noted that tho memorandum doled AugU'117, 1990, from
Jim Schoenlolder explolns this problom and Indlcatos that push bullon doors would probably bo
tho best cholco. Sho slatod thai a warning light would probably al.o bo needed betwoon the
Sonlor Center and Ecumonlcal Towors.
SilllT asked it the Commlttoo Should havo had this typo 01 spocific Information bolore It modo lis
rocommondaUon to tho Council. Ho stalod thai ho bolloves tho agoncy roquo.lIng tho lunds
should have had this InformaUon evallablo for tho Commllloo beforo II modo Its doclslon,
Milkman stressed thai this type 01 rovfew would havo occurrod evon wllhoul CCN recommending
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PROGRAM STATEMENT SCIjEDULE REVlSI~ISCUSSION QE.EVALUATlON PROCESS:
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Halo reviewed tho changes In tho schodules for the public mootlngs,
Rawland asked II any mombers lelt strongly aboul changing tho evaluation procoss. She nolod
that, In tho past, tho Commllloo seomed to bo ablo to work oul dllloroncos. Patrick stalod that
her concern with a comparison system 01 ranking was tho amount 01 Umo It could take, Halo
suggostod that tho Commllloo could rolaln tho oxlstlng systom, but could Increase tho review of
each project by assigning thom a priority numbor basod on tho tolal number 01 projects
submlllod, Dennis Indlcalod that she bollovos tho hlgh.medlum.low systom Is bolter because of
tho IImllad knowledgo or the mombors and the biases thaI may exist wllh Ihelr own Intorests.
Snider Indicated that fivo catogorles of ranking had boon discussed previously. Rawland
Indicated that the nvo categories would givo moro fino tuning to tho procoss. Milkman statod thai
staN would IIko 10 soo moro distinction boing mado bolwoon the pr%cts,
Kuhn movod Ihat tho Commlttoo on Community Noods usa a five.category ranking ayalem
lor Ita 1990 program statoment evaluation procoss. Ruff aocondOd' Tho motion carrlod 9.0,
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WIG AP~LIC~T10NS . CC~:
Milkman statod thai sho rocontly rovfowod Iho Community Dovolopmont Plan, She slated Ihat
sho bollovos It Includos oxcellont Idoas and urgod Iho members to revlow this boloro Iho
applications aro rovlowed by the CCN. Slarr askod II a proposal could como boforo Ihe
Commllleo to Inltlato a curbsldo rocycllng program. Ho o.kod If a sood granl for such a buslnoss
would bo ellglblo as oconomlc dovelopmonl. Milkman stalod lhal oconomlo dovolopmonl
projocls neod to crealo lobs tor low and moderato Incomo peoplo. Sho stalod thai It musl also
be shown that a projocl would not exist wlthoullho CDBa lunds and also Includos prlvalo
lunding. Sho slrmod lhat an Individual or group would nood to apply for lho funding.
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Minutes
Commmoo on Community Noods
Augusl 22, 1990
pago 3
Slarr askod II thoro Is a rovlow mado 10 dotormlno how succosslul CDBO projoclS havo boon.
Ho statod thai ho would bo IntorostOd In soolng moro dOlallod Information Ihan Is currontJy
provided. Ho askod If such a Sludy would bo ollOlblo for funding, Milkman .Iatod Ihallhls could
bo Includod In Ihe planning or adminlsltatlvo allocation. Sho Indlcatod Ihallhoro Is curronUy no
long-lerm evaluation procoss and Sltossod Ihalthls would be a goOd Idea. Sho .talod Ihal at
tho prosont time an evaluation shoetls comploled when a projoct Is nnlshod. She suggoSlod that
CCN could recommend this typo 01 revlow be Includod In Ihe work program 01 tho stall and
Commlttoe. Paltlck suggosted having meotlngs similar to tho Unllod Way hearings. Slarr
suggostod thai an evalualion plan could be roqulred to be .ubmlllod with tho original proposals.
In rosponso to a concern expressod by SI. John, Rawland slatod Ihal he could oncourago ICARE
10 epply lor acqulslUon lunds for a rosldonco,
Snider askod II thoro are currontty plans to conslruct occosslblo resltooms In City Park. Milkman
slatod thai thoro Is funding for 1991 through tho Parks and Rocroatlon DopartmonL Snldor
stressed Ihalthoro Is a nood for moro accosslblllty with rosltooms allho othor parks as woll as
more accosslble sldowalks, parking facilities, and shollors, Milkman reportod Ihal $10,000 Is
budgeted annually for accosslblllty Improvomonts In Ihe parks. Sho suggoSlod Ihat Snldor
provide a IIsl 01 accossiblllty noods to tho Parks and Recroatlon Dop8l1mont.
Aswland exprossed her Inlorestln oncouraglng allordablo housing, bul sho slatod that sho will
weitto soe what typos 01 rocommondallons tho Allordablo Housing Task Forco makos. In
rosponso 10 a quosllon from Slarr, Milkman slalod thatlho curb ramp lundlng Is Includod In tho
Cepllal Improvomonls Program for tho next throo yoara, but sho Indicated thallhls could bo
nolod In Iho nnal CDBa budgot rocommendalion made to tho City Council,
Ql.!AB.TEAL Y REPORTS FOR AUaU~:
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Transitional Housing. This report was roschodulod for tho noX! CCN meollng,
Curb Aames . Rull statod lhat12 now ramps havo boon InSlallod and sovoral olhors havo boon
rofurblshod. He reported thaI tho expoctod complollon dato Is In Octobor, Ho nolod Ihat a total
of S8 ramps are plannod for this yoar,
Youth SeMcos Bulldlno IUAY). Slarr roportod Ihal tho socurlty lighting has boon complolod. He
notod that Iho enliro pr%cl complotlon Is oxpoctod lor tho ond of Soptombor with tho
roplacomont of tho air Conditioning stili In quostlon.
ESA Small Reea~ . Halo statod thai thoro havo boon probloms gottlng bids lor pr%cls Ihls
summor, She Indlcatod thai moro pr%cts should bo complolod In tho fall, but notod Ihal not
all 01 tho lunds aro IIkoly to bo spont this yoar, In rosponso to Kuhn's quostlon. Milkman slalod
Ihetlhore Is a proposal undor discussion by HUD, 10 allow 15% 01 all 01 tho CDBO monoy
allocated, Insload of just 15% ollho ontltlomonl, to bo usod lor public sorvlce projocts. Sho
stalod thatlhls would allow tho Commlttoo to rocommond that tho additional funds allowod by
those guldellnos to go to anothor public sorvlco pr%ct. Sho stalod this mlghl allow for tho
Implomontatlon 01 Kuhn's suggostlon 01 having tho Mayor's YOuth Employmont Program do ESA
ropalrs.
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Mlnutos
Commll1oe on Community Noeds
August 22. 1990
Page 4
Assistance to Small Businesses. Hale roported thai for Aprllthrou9h Juno, 1990, $45,000 01
activity was porformed by women or minority contraC1ors tor CDBa programs, Sho statod thai
approxImately $19,000 of work was complotod by women contraC1ors and approxlmaloly $26,000
01 work was completed by minority contraC1ors, Murray agreed to do tho futuro reports lor the
Asslstanco 10 Small Businesses and SL John agreed to do the future reports lor the ESA Small
Repair Program,
Hale Indicated that the Annual Roport was Included In the agenda packol. Milkman roported that
a survey was conduC1ed over the summer to assess the noed for small ropaJrs for tho eldorly.
She IndIcated that the results will be talllod In the followfng week. Sho stated that thero appear.
10 be much noed and this Issue will noed 10 be discussed by tho Commll1oo,
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Slarr moved to adjourn the meeting at 7:54 p.m, Rull secondod, Tho motion carried 9.0,
Minutes submlllod by Mary Jo Nell.
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MINUTES
HISTORIC PRESERVATION COMMISSION
AUGUST 14, 1990.7:30 P.M.
MEZZANINE CONFERENCE ROOM. SENIOR CENTER
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
DR4Fr
Russoll, Barrell, Jopsen, Stoolo
Hanlck, UCht, Ochs
Miklo, Nott
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~ TO OR Del:
Chairporson Russoll callod tho mooling to ordor 01 7:33 p,m.
B:rrolt moved to approve the minutes of the Ju~ 10, 1990, moeling, Sloelo socondod, The
moUon carrlod 3'()'1, (Jopson abstaining.)
Miklo prosontod tho Commission with drawings 01 tho proposod design of the romp plan for 730
Collego Slroot. Mlklo reportod thaI the Slato Historical Offico hod said that a ramp that Is parallel
to tho houso such as Is proposod Is Ihe bost altornatlve. Ho Indlcatod that tho Slato Historical
Offico had also Indlcalod lhal a simple doslgn would bo accoptablo, He notod Ihat whllo
Incorporaling dotalls of Ihe structuro Is acceptable, It Is moro oxpenslve and can dolract altenlion
from the houso to tho ramp,
Mlklo roportod that tho Community Oovolopment Block Grant (CDSG) program rovlow by tho
Departmont of Housing and Urban Dovefopmont (HUD) Is currontly In progross, Ho stated that
they had rovlowod 400 North Clinton Streotto rovlow tho Installalion 01 manufacturod siding,
Mlklo statod thaI tho CDBO program can side this particular structuro, but ho notod lhatthls
actMty will bo ronoctod on tho City's racord as having an advarsa Impact on a historic structuro.
Ho nolod that the HUD rovlow procoss has strossod tho Importanco of followIng through Section
106 procoss 01 tho Nol/onal Hlstorlo Presorvatlon Act. Miklo roported thaI tho rovlow procoss
Includod 631 North Dodgo Stroot and tho ownor exprossod hor ploasuro with the palnl ovon
though sho had Inll/ally wantod manufacturod siding Inslallod, Russoll strossod that this
domonstratos thallho Historic Prosorvalion Commission rocommondalions do havo an Impact
on rohabll/taUon prolocts,
" 435437 SQuth Sum mil Slreol . Mlklo roportod thaI this duplox was probably conslructod
In tho oarly 1900s and Is locatod In tho Nalional Roglstor of Historlo Placos (NRHP),
Summit Slroot DIstrict, He slated thatlho proposod rohabllltatlon work Is genorally In
compllanco with Sacrotary ollntorlor Slandards and Guldallnes for Rohabllltatlng Hlstorlo
Buildings, Ho Indlcatod Ihoro Is a nood 10 clarify tho typo of shlnglo 10 bo usod,
Jopson movod Ihaltho Historic Presorvatlon Commission nnds that tho proposal for 435.
437 South Summit Strool Is In compllanco with Secrotary of Intorlor Standards and
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Mlnutos
Hlslorlc Prosorvatlon Commission
August 14, 1990
Pago 2
rocommonds that tho typo of shln910s and gar ago windows 10 bo usod be provldod 10
tho Slalo Historical Offico. Stoolo socondod. Tho motion carrlod 4.0.
2. ~ 19 Nort~ Johnson Slroel . Mlklo roportod that this structuro Is approxlmaloly one block
south 01 tho boundary 01 tho proposod Brown Slrool Historic District. Ho Indlcalod thai
Ihls structuro was movod onto tho silo In tho 1920s, and that structuros which have beon
movod from their original location genoraliy aro not ollglblo lor Iho NRHP, But, ho noled
that this structuro mlghl bo ollgiblo as part 01 0 dlslrlct bocauso It Is a good example of
a small structuro with Vlclorlan archlloctural delalls. Ho slatod that the proposed
rohabllitotlon work Is In compliance with tho Socretary of Iho Intorlor Slandards.
Barrell movod thaI tho Hlslorlc Prosorvatlon Commission finds Ihaltho proposal for 619
North Johnson 51roolls In compllanco with tho Socrotary ollnlerlor Slandards, Jopson
socondod, Tho motion carrlod 4.0.
SUBCOMMnJEEREPORTS:
1. poslon Guldollnos ~. Barroll roportod that sho had no Information 10 roport at this
tlmo,
2. prosorvatlon Woo~ . Russo II roportod thol ho had mot with Alexandor Korns and Jan Nash
01 tho Frlonds of Historic Prosorvatlon. Ho IndIcated lhatthey had expressod an Intorest
In Friends having moro Involvomontln tho ProsorvaUon Woek actlvltlos noxt yoer, He
slatod thalthoy will moot oga/n In Soptombor to discuss potontlal Jurors and spa akers,
Russoll statod that ho plans to rosorvo Old Brick ond that oxponsos ond rosponslbllltlos
will bo docldod oarllor this yoor than thoy woro lost yoar, Ho statod thai having Irving
Wobor os Iho koynolo spoakor Is bolng consldorod as Is Involving tho Johnson County
HIstoric Prosorvatlon Commission.
Russoll stotod thallnlUol1y whon tho coromony was co.sponsorod by tho City and tho
Frlonds of Historic Prosorvatlon, two lunchoons woro hold, Ha statod that one lunchoon
wos for tho prosorvatlon awards and tho othor was for tho prosorvatlon porson 01 tho yoar
award. He statod that It appoars thai allondanco was much hlghor at the lunchoon.
Jepson stated that changing tho lime of tho coromony could chango tho choraclor of tho
ovonL Ho strossod that thoro will bo a nood to dofino tho objoctlvos In tarms olaudlenco
appoal, Russoll statod that tho purposo 01 tho award coromony Is rocognltlon, but
anothor obloctlvo Is to rocru/t monoy and voluntoors for prosorvalion actlvltlos. Jopson
statod that tho Commission appears to bo moving moro toward a political agonda and
a lunchoon mlghl bo more compatlblo, Barroll suggostod having lho two lunchoons
approprlatoly spacod to mako tho Commission vlslblo throughout tho yoor. Russoll statod
thot consldoratlon no ods to bo glvon to oxpandlng sponsorship of tho coromony. Ho
notod Ihat Johnson County gives tho Irving Wobor Award, but doos not do so at a public
lunctlon.
3. ~. Barroll roportod thot Hanlck has bog un work on compiling
o plcturo board of structuros In tho proposod district. Mlklo roportod thaI 510010 had
colloctod tho San burn maps lor tho aroo. 510010 roportod thot aho had rovlowod
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Mlnutos
Historic Prosorvation Commission
Augusl14, 1990
Page 3
pholographs of tho Slalo Hlslorlc Socloty. In rosponso 10 a quostion Irom Barron, Mlklo
slalod that thoro are 0 folal 01 100 proportlos In tho proposod dlslrlct with 68 01 thoso
slructuros localed on Brown Slrool. Mlklo Informod tho Commission Ihatthoro has boen
on applicant for an Inlorn poslllon In tho Planning Departmonl, who has oxporlonco In
historical rosoarch and may bo avallablo for work on Brown SlrooL 510010 Indlcalod that
sho would provldo Russoll and Hanlck with Information rogardlng photo spoclfications for
tho photography work,
Russoll roportod thaI tho Iowa Rlvor Corridor Troll Commlnoo has boon dovoloplng plans for a
rlvor trail. Ho roported thai tho Bonlon Strool Brldgo conslrucllon has rosullod In 0 parcol 01 City.
owned proporty along tho Iowa Rlvor. Ho stalod that tho Trail Commilloo has boon discussing
dovoloplng a pockot park allhls local/on as an ontranco point for a rlvor trail. Russoll slalod that
" this aroa !3 doslgnated as a Poc\(OI park, II may InCOfjlOfiilo a Nod Ashton momorlal. Ho statod
that ho hod roquostod thai all proposals bo lorwardod to tho Historic Prosorvation Commission.
Russoll staled that moro spoclfic plans should bo avallablo In tho lall 01 this yoar and ho nolod
that Casey Cook Is tho conlact porson.
Russoll sl~tod thaI tho roport Is roqulrod by tho City and Is duo on August 17, 1990, Ho stated
Ihalthls Is ono 01 tho primary ways 10 got Inlormalion bofore tho City Council. Barroll notod thaI
tho lour local historic homos and buildIngs might bo 0 moro opproprlate actMty lor olhor
proservel/on organizations In tho community. Russoll stalod that tho stato govornmont Is bollor
ablo 10 sorvo as a cloarlnghouso lor spoakors than tho locol CommIssion, Ho suggostod
Including a nolo thallho Commissioners aro avallablo lor speochos boforo local organizations.
Ho also suggoslod Including Informal/on rogardlng tho CommissIon's cooporal/on wllh olhor
community prosorval/on organIzations, Sloolo said thalli should bo strossOd thaI funding
sourcos othor than CLG lunds aro pursuod to finance proposals. Tho Commission dlscussod
tho approprlalo ordorlng of goals and accompllshmonts,
Jopson movod 10 approvo tho FY90 Hlslorlo ProservaUon CommIssion Annual Roport as
amondod. Sloolo socondod, Tho moUon carrlod 4.0.
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Mlklo Indlcatod that Uchl may ollond tho Notional ProsorvaUon Conloronco and had askod 1111
would bo posslblo to uso tho Commission's lunds 10 rolmburso mombors lor workshop loos. Ho
roportod thatlhoso loos rango Irom $12 to $25, dopondlng on tho workshop. ' 510010 Indlcalod
thaI sho Is planning on allondlng Iho conforonco and bollovos that paymonllor roglstration for
workshops dlroctly rolalod 10 tho Commission's function would bo opproprlato. Russoll notod
that tho Commlsslonors havo olways modo sacrlficos 01 tlmo, onorgy and monoy, Ho slatod thai
It sooms unfair to oxpoct tho Commlsslonoro to pay lor oducation that will moko thorn bOllor
Commlsslonors, bul ho Indlcalod thai Ills Important 10 ask " whalls bOSI lor on Individual
Commlsslonor Is also bosl lor tho Commission. Ho oxprossod a concorn that It would bo oasy
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Minutos
Hlslorlc Preservalion Commission
August 14, 1990
Page 4
to deplote Ihe Commission's funds and stressod that guidelines would need to be established.
He stalod that It would bo best to discuss this Issue when all 01 the Commissioners aro present.
Barretto suggoslod that oach Commissioner could bo asslgnod an establlshod amount lor this
type 01 educational activity. Sho slatod this would allow participation In oducatlonal actlvflles
wllhout Imposing a financial burden on some 01 the mombors. Mlklo reportod that mombors 01
the Planning and Zoning Commission havo sometlmos boon rolmbursod lor exponsos Incurred
lor allendlng conforonces and workshops. Jepsen slalod thet Commlsslonors would be ablo 10
use the experlonco of attondlng a conferonco to oducata tho othor Commlsslonors and tho
public,
QjSCUSSION OF PRESeRVATION FUND GRAN'(:
Miklo roportod that this 110m hod boon discus sod In April 01 this yoor. Ho noted thol the gronts
aro awarded by tho National Trust lor Historic Prosorvatlon and Iho doadllnos aro Fobruary I,
June 1 end October 1. He indicated that In the past, tho Nation:! Trust h:lS omphasl:cd
oducatlonal proJocts, but ho nolod thaI tho grants aro not limited 10 this purposo, Ho suggestod
consldarlng this sourco 01 lunds lor Iho second odltlon 01 tho Guido to Historic Iowa City or lor
the additional survoy work roqulrod lor tho proposod Brown Strool Historic Dlslrlct. Ho slalod
Ihat while each eppllcatlon Is vlewod Indopondontly, II would bo unllkoly lor two grants to bo
awardod to ono organization. Sloolo slrossod that tho Notional Trust Is spoclficolly Inlorestod In
projects l/)at would promoto rocognltlon 01 ethnic groups or thoso not gonorally Includod In
wrlllen hlstcry.
Barrott statod that whon tho Doslgn Guldollnos Booklot was originally opprovod, thoro was a
graphic artist omployod by tho City. Sho statod thaI slnco this posllion Is no longor filled, sho
has concorn rogardlng tho cost of tho graphic work lor lho brochuro, Mlklo stalod that bocauso
tho City has daslgnalod lunds to tho projoct, tho malch that mlghl bo roqulrod lor a grant Is
prosont. Ho sial ad that tho Commission could submit grant oppllcotlons lor dllforontlundlng
cyclos,
Sloalo Indicated that tho CLG grant Is doslgnod lor pr%cts such os tho survoy work lor Brown
Straet. Mlklo statod that tho amount of work that might be roqulrod olan outsldo consultant lor
tho proposed Brown Stroot Historic District might bo loss than originally antlclpatod, Tho
Commission dotormlnod that posslblo funding sourcos woro tho Prosorvatlon Fund Grant lor tho
graphic work lor tho Ooslgn Guldollnos Booklol and Iho CLG granl for complotlon of tho Brown
Stroot survoy work. Mlklo and Barrotlagrood to proparo an appllcalion to tho Prosorvatlon Fund
Grant lor tho Ooslgn Ravlow Guldollnos booklot.
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Mlklo stalod thalli Is Umo to bogln discussing proposals for noxt yoar's City bud got. Ho reportod
thai tho Commission had rocolvod tho one quartor.Umo stall posllion as port of tho budgot lor
tho Dapartmont of Planning and Program Dovolopmont and lunds for tho Ooslgn Rovlow
Guldollnos Booklot as a soparato IIno 110m In last yoar's City budgot. Russoll suggostod that tho
Commission soak funds to print tho Guido mop, He roquoslod Ihal slalf provldo cost osUmatos
for roprlntlng at tho noxt mooting. Barrott suggostod that tho Commission consldor roquosling
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Minutes
HISlorlc Presorvalion Commission
August 14, 1990
Page 5
lunds to relmburso Commlsslonors lor exponses Incurred while attending conferences and
workshops relatod to tho Commission's work,
Mlklo slated thatlho Committee on Community Needs Is also bog Inning the process of reviewing
proposals for the use 01 CDBG funds. Ho stressed Ihaltheso funds musl benofillow and
modorata Incomo Individuals or nolghborhoods. Ho suggesled thaI tho Commission could
exploro proposing a load.basod paint abalement program that would not roqulre manufactured
siding, Jepsen nolod that tho proposod Gooselown Historic Dlslrlct would be appropriate In
torms 01 tho Income criteria. Ho slatod thaI CDBG funds might be a mochanlsm to lacllilale tho
ropalr 01 struc\uros In this aroa, Sleolo suggestod applying for funding to produco a video to
publicize the Commission's Intorosts such os rohabllilalion that Is historically sympathetic,
Russall suggestod discussing this Item at the Commission's Seplomber meoling.
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Russell Indicated that he would send a leller to tho Frlonds 01 Historic Proservalion 10 thank thorn
for their oller to holp defray the costs of tho Historic Preservalion Woek actlvllios, Mlklo reportod
Ihat conslruc\lon has bogun lor 330 South Summit Stroet which had boen Issued a Certlncato
01 Appropriateness by tho Commission, Ho roportod that work has bog un on rapalrlng tho
pavemont on Brown Stroet botween Govornor and Lucas straets, Russell strossed thaI he hopes
tho City streat crows learn how to complete this typo 01 work to save monoy,
Chalrporson Russell adJournod tho mooting at 9:04 p.m.
Mlnutos submitted by Mary Jo Noll,
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HINUTES
PARKS & RECREATION COHMISSION
AUGUST 29, 1990
HEHBERS PRESENT I
MEHBERS ABSENTl
STAFF PRESENTl
GUESTSl
FORMAL ACTION
TAKEN.
CHAIRMAN'S
REPORTl
DIRECTOR'S
REPORT.
ADJOURNMENT I
Brandt, IIradek, Steinbrech, Watson, Weideman,
Welk, W1111s
lIenry
Krlz, Horan, Trueblood
Bill Blanchard, David King, Tim Shields,
Charles Traw
Moved bv Willis. secondel\ bv Wlllk, ;~ :f~:o~:
tho minut08 ot tho Julv 25. 1990 e
writton. Unnnlmou8,
Watson reported he met with residents of
Woodrldgo Avenue regarding possible
dovolopment of proporty abutting lIickory Hill
Park.
TrueblOOd distributed two letters to the
commissionl lottor from .Joye Ashton HcKusick
regarding creation of a park to commemorate
the historical significance of the former
Benton Street Bridgel and lettor from the
Florida Recreaticn & Park Asscciaticn, Inc. on
beh81 f of the National Recreaticn and Park
Association on the departmont being selected
to participate in the Winning Rocreation
Alternative Program (W.R.A.P.) To Alcohol and
other Drug Use training,
Hoved bv Willis, seconded bv Hradek. to
adjourn. Unanimous. The meeting adjourned to
bogln the strategic planning session with Tim
Shiolds from the Instituto of Public Affairs.
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MINUTES
IOWA CITY PLANNING & ZONING COMMISSION
SEPTEMBER 6, 1990 . 7:30 P,M,
CIVIC CENTER COUNCIL CHAMBERS
DI?~t:)'
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
Bovb/org, COOk, Coopor, Diorks. SCOII
Clark, ROld
Moon. Miklo, Rockwoll, Chrlslianson, Noll
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Chalrporson ScOIl callod tho mooling to ordor at 7:33 p.m.
1. Rocommond approval by a 5.Q VOIO to ~9nd Ih9 mlgln!J e.."I!cn t:kon on Z.0007, Alrpon
rozonlng, to amond tho COndllions as onumoratod In IloH's momorandum datod
Soplombor 6. 1990,
2. Rocommond approval by a 4.1 vOlo (Cook voling In tho nogatlvo) 01 Z'9012, Ihe rozonlng
or an approxlmatoly 1,5 acre porcollocated al315 Pronlill Streot from CC.2 and RM-44
to CI.I subjoct 10 tho lollowfng condilions: 1) no direct aceoll bolng allowod on Gllbort
Stroot, 2) tho curronl curb cut on Gllbort Slrool bolng closed altho ownor'. oxponso prior
10 tho Issuance 01 a Cortlficato 01 Occupency, and 3) no outdoor display, storsgo and/or
sale 01 morchandlse bolng vlslblo rrom Gilbert Stroot.
3. Rocommond approval by a 5.0 voto 01 S.9014,lho preliminary pial 01 Black Hills, a 38,41
acre, 8-lot rosldonlial subdMslon locatod In tho northoasl quadranl of tho Inlorsocllon 01
Malor Avonue and Osago Strool approxlmatoly 1,5 mllos 10ulhwoSI of Iowa City subjoct
to the applicant socurlng a loltor oSlabllshlng tho nro raling lor tho aroa and a leltor of
transmlllallrom tho approprlato nro protocllon district.
4. Rocommond by a 5.0 voto that tho dovolopor 01 5-9014, Black Hills, bo roqulrod 10 pay
lor dusl a/lovlalion lor tho road rrom the south boundary or tho proposod :ubdMslon to
200 100110 Iho north or tho Iwo oxlstlng homos Iocatod to tho north ollhJs subdivision
along Major Avonuo and tho dovolopor shall bo hold lIablo lor damago 10 tho oxlstlng
blacktop surfaco on Malor Avonuo.
5. Rocommond approval by a 5-0 vole 01 5.9015, the nnal plot or a portion of Block I,
Bravorman Contor, a 12,01 acro, 9.101 commorcfaVrosldonlial subdivision localod bolwoon
Kookuk and Broadway Slrool south or tho K.Mart and PoPporwood Placo shopping
contors, subjoctto submlltal or construction drawfngs and approval or same by tho Public
Works Dopartmonl and nnal approval of lho logol papors, with bolh conditions 10 occur
prior to Council consldoratlon,
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Planning & Zoning Commission
Septombor 8, 1990
Page 2
8, Recommend approval by a5.() vole of S.9017, rho Onal pial of SCOIl Boulovard East, Part
Ono. a 13,21 acro, 39.101 rosldonlial subdivision lcealod oasl of Scon Boulovard, and
soulh 01 Court Slroot oxtondod, subloct to rovlslons 01 tho logal documonls per slaH's
commonls and approval of all conslluctlon drawings and calculations by the Public Works
Dopartmonl prior 10 Council consldorallon, and the addition 01 a nolo 10 the pial
prohibiting accm from LOll onto Court Slreo!.
PUBLIC DISCUSSION OF ~~ [EM NOT ON THE AGENDA:
Thore was none,
CONSIQ.ERATIO~ OF TljE MINl([gS OF THE AUGUST 2, 1990. MEETI~:
Cook movod 10 approvo tho mlnulos of tho Augusl 2. 1990, mooting as cllculaled. Cooper
socondod. Tho molion carrlod 5-0. .
ZO~NG ITEMS:
1. Z:2!m. Public discussion 01 AIrport rezoning condlllons,
Mlklo rovlowod tho momorandum datod Soptombor 8, 1990, Ho notod thaI tho
rocommondod conditions wore changod to ronoct tho Commission'. discussion 01
Soptombor 4, 1990,
Public dlacuaalon wa. oponed al 7:38 p,m.
Thore was nono,
Public dlscuaalon waa cloaed at 7:38 p,m,
Cook moved to amond the original action lakon on Z.9007, Airport rezonIng, to
amend tha conditions as enumorated In staff. momorandum datod September 8,
1090, BovbJorg IOcondod.
Coopor Indlcalod Ihat ho had provlously votod agalnsl Z'9007, but ho slalod thai ho
would bo voting In lavor 01 tho amendod action. Dierks slalod thai while sho Is not
complololy In lavor 01 devolopmont on tho AIrport plOpOrty, sho Indlcalod thai sho
bollevo. tho airport will bo allowod to loase land for dovolopmont and tho conditional
rozonlng lossons hor concorn,
Tho motion carrlod 5.0.
/~S~
, J .' I F, i~' EJ
Planning & Zoning Commission
Soptombor 0, 1990
pago 3
2, Z:2Qll. Public discussion 01 an application submitted by Karon Zamora for a zono
change from RS.5 to RS-a for approxlmaloly 12,000 squaro 1001, localod all830 I Slrool.
(The applicant has walvod tho 45.day IImllatlon porlod.)
Mlklo roportod !hat slall had boen unablo 10 contact Iho appllcanl and rocommondod
doforrallo !ho Soptomber 20, 1990, mooting. Ho Indica led thai ho would acfvlso !ho
applicant that action will bo taken on that dalo.
Public dlacusalon waa oponod at 7:40 p.m.
There was none.
Public discussion was closod at 7:40 p.m.
Coopor movod to dolor Z.9011to Soptomber 20, 1990, Cook aocondod. Tho motion
carried $oQ,
3, ~,Publlc discussion 01 an application submltlod by City Eloctrlc to rozono an
approxlmatoly 1.5 acro parcollocatod al315 Prontlss Slreol from CC.2 and RM.44to CI.l,
(45-day IImllatlon porlod: Soplombor 10, 1990.)
Mlklo rovlowod the stall roport dated Septombor 0, 1990. Slall recommondod approval
01 the proposod zone chango from CC.2 and RM.44 10 CI.l sUbJoctlo: 1) no dlroct
accoss bolng allowod on Gllbort Streot, 2) tho curront curb cut on Gllbort Stroet being
closod at the ownor's oxponso prior to the Issuanco 01 a Cortlficate of Occupancy, and
3) no outdoor display, storage end/or sale or morchandlse bolng vlslblo from Gllbort
Stroet,
In rosponse to a question from Coopor, Mlklo Indlcatod thallho conditions would nood
to be mot whon construction occurs. In rosponso to a quoslion from Dlorks, Mlklo slalod
that the signs publicizing the rezoning roquost had boon made avallablo to tho proporty
ownor Ihe provlous weok and had boen postod oarllor this wook, Mlklo strossod that
nolghborlng proporty ownors had boon notlfiod by mall. Ho statod lhat he had rocolvod
one Inquiry from a nolghborlng proporty owner and no concern VIII' oxprossod,
Publio discussion waa oponod at 7:45 p,m,
Larrv SchnlllJor, MMS Consultants, Informod the Commission Ihat Iho applicant Is In
agroomonl with tho condllions,
Public discussion was closod at 7:40 p,m,
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Planning & Zoning Commission
Soptombor 8, 1990
pago 4
Cook movod to approvo Z.9012, Iha rozonlng 01 an approxlmaloly 1.5 acro parcol
localed at315 PronUsa Streellrom CC.2 and RM04410 C/.I, sub/oct fo 1) no direct
access being allowed on Ollbort Stroot, 2) tho currom curb clll on Ollbort Stroot
beIng cloaod at Ihe owner'a axpense prior to the Issuance 01 a Cortlflcato of
Occupancy, and 3) no ollldoor dlaplay, atorage and/or 8810 of merchandlso bolng
vlslblo from Ollbort StroeL Coopor secondod.
Cook stalod thai ho would bo voling agolnslthls rozonlng roquost bocauso ho bollevos
this reprosonts planning for a spoclflc use which Is In ollOCl unplannlng, He statod thaI
using whal he bollovos Is tho cloarest oxamplo 01 SpOI zoning In Iowa City, tho adjacent
cr. 1 proporly, as /usllflcaUon for this rozonlng to CI.l Is flawed ludgmont. Cook statod
thai he bollovos allowing tho CI.l zono 10 the north of the railroad tracks, which ho vlows
as an obvious physical boundary, Is a mistake. Ho said Ihat pulling condllions on tho
rezoning ralhor than rezoning the tract corrdctly croalos confusion for future buyors and
lurthor problems for tho Commission that II will probably be unablo 10 corroctly rosolvo.
C-ook strC"..:od thai he balleve; thai ZOning should play by 1i10 rules rogardloss of wholhor
or notlhore Is a polllical conlingoncy. Ho strossod thai he bollovos this rozonlng to CI.l
Is a mlslake and ho Intonds 10 volo against It.
Dierks statod that sho prelors that rezoning Itoms havo more than one public discussion,
bill she notod thai bocauso tho Commission mel only onco In August, this Itom was
doiayod, She Indlcalod that she doos not want 10 koep the applicant waiting any longer,
SCOIl stroscod that It Is nOltho applicant's laullthatlhls Item could not bo hoard al two
Commission meetings In AugUSL He stalod that he walvos the normal roqulroments for
two public discussions with groal hosltallon,
Tho mot/on carrIed 4.1. (Cook voUng In the nogaUve,)
4. ~. Public discussIon 01 an appllcalion submlllod by C.B. Dovolopmont, Lid., on
bohall 01 proporly ownor Bjornson Investmont Corp, 10 rozono an approxlmaloly 97 acro
traCllocatod south of Highway 8 and wost of Bon A1ro Mobllo Homos from ID.RS 10 RS.8
(94 acros) and CN.I (3 acrosl. (45-day IImllallon porlod: walvod 10 Soptombor 20, 1990,
for tho requostOd zono chango 10 RS.S; walvod 10 Octobor 18, 1990, lor tho requostod
zone change to CN.l.)
Rockwoll revlowod the slall roport daled Soptembor 8, 1990. Sho slrossed that the
Comprohenslvo Plan oullinos tho approprlato soquonce for dovolopmonl, which Is
doslgnod to provont tho costs 01 dovolopmonl from being unduly subsldlzod by oxlsllng
rosldenllal and commercial usors, who would not dlroctly benofil by Iho provision of
additional publlo servlcos. Sho brlolly oullinod tho policy conlalnod within Iho Compro.
honslvo Plan rogardlng out of soquonce dovolopmont. Specincally, Rockwoll notod Ihat
tho City's growth managomonl policy Is basod on oul of soquonco dovolopmonl bolng
roqulrod to absorb all or Iho costs assoclalod with tho dovolopment, Including cosls
typically subsldizod by tho CIIy.
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Planning & Zoning Commission
Soplomber 8, 1990
Pago 5
Moon ropol1od thai sho had vorlfiod wllh lho Public Work, DI/oClo/ thallho nol1houl
portion ollhls tract might bo sblo 10 rocolvo Sowor sorvlce by a local IIno lapped Into the
SOuthOUI Intorcoptor sewor which runs along the oa,torn pol1lon 01 tho tract. Sho
roportod thallhe southorly portion 01 tho tract will probably /oqulro a trunk line 10 sorve
both this area and luturo dovolopmontlO the wost. Sho nOled Ihallhoro 810 several
posslblo allgnmont. lor the trunk Iino and thl. quoslion can bo answorod whon lho
prollmlnary plat Is rovfowod. Moon rovfowod tho rovfsod sequonce and dovolopmenl
Clltorla Includod In a memorandum dalod Soptombor 6, 1990. Thl. Informallon was
compllod althe Commission's roquost to loarn whoro the proposed dovolopment would
be ranked In tho soquonce schedulo II sanllary sowor capacity was nol a factor, Moen
naIad that there was no slgnIRcanl chango In the ranking.
Rockwoll noled that tho commorclal rozonlng roquost will be addrossod at a luture dato,
Slall rocommondad thai thO requesllo rezone approxlmaloly 94 acres ollhe Bjornson
tract loc4led :OUlh of Hlgtr.vay 6 and "'Vit of tho Bon Ai/o Mobllo Homos from'ID.RS 10
RS.8 be 8pproved subloclto donslty bolng IImllod to fivo dwolllng unlls por acre. Sho
strossod thalthl. rocommondallon Is modo with the cloar undorstandlng that this out of
soquenco dovolopmont would bo roqulrod to absorb 811 ollho cosls assoclalod with Iho
dovolopmont.
In rosponse to a quostlon 'rom Cook, Rockwoll slatod that a pol1lon of lho stormwator
rotenUon aroa was proposod 10 be part 01 tho 18 acros sot aside lor passive parkland.
Sho slaled thai building. will not bo pormlttod In this area.
Dlork. Indlcatod lhat sho had lalkod with Dr, Grohe 01 the Iowa City Community School
District rogarding long,torm plans to allovlato school overcrowding. Groho hod Indlcalod
thai a comml"oo would bo appolntod to rovlow tho possibility 01 addlllon. 10 oxlsllng
structuros and possible now building sitos,
Public dlscuaalon was opaned at 8:05 p.m.
rom Alberhaskv, t613 E8S1 Colloae Slroot. statod Ihal ho Is tho ownor 01 tho Bon Alro
Mobllo Home. trailer Pllrk, He Indica led that hi. primary concorns are wllh Iho
commorclal rozonlng and stormwator dotonlion, Ho slatod that tho curront drainage 01
Lakosldo Apartmonls and his own proporly ovorflows, Ho slrossod that he has no
obloct/ons to the resldonllal dovolopmonl othor than Its pOlonllallmpact on stormwator
ovorllows onto hi. proporly,
SCOIl explalnod lhaltho pOl1/on roquostod to bo rozonod 10 CN.llncludos throe 8cre~ at
tho Intorsoclion 01 Lakosldo Drlvo and a prlv8to fronlago stroel. Ho Indlcalod thallho
Commission had roquoslod Ihat slall ovolualo Iho possibility 01 allowing up to ton acros
01 CN.I zono In a spoclRc aroa; curronl zoning pormlls a maximum 017 acros In a CN.l
zone.
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Planning & Zoning Commission
Septombor 6, 1990
Page 6
Scon said thall' the CN.l rezoning II ovonlually epprovod, eny uso thaI Is ellowod In tho
CN.l zono would bo pormlttod on the silo. Scon nolod that tho Stormwator Managomonl
Ordlnanco roqulromontl musl bo mot for both tho rosldontlal and commorcial dovolop.
monts, II approvod, Ho suggostod that Rick Fosso or Chuck Schmadoko 01 tho Public
Works Departmont should be roquOllod to addross this Issuo at en Inlormal Commission
mooting. AJborhasky slalod thai tho oxlstlng ditch Is not capable 01 holding more walor
than Is currontly fod Into It He oxprossod the concorn thelllthe aroa Is dovoloped, this
problom wllllncroase.
~, stalod thaI his proporty Is adjaconl 10 tho proposod
dovelopmonl. Ho exprossod concorns with tho ovorcrowdlng 01 nolghborhood schools
and tho small nolghborhood park. He bolloves bussing sludonls to tho Hills Schoollrom
Ihls aroals a travosty sod conflicts with the concepl prosentod In tho Comprohonslvo Plan
that support; iilomiinlaty schools within waJidng alstanco 'rom rosldoncol, Ho statod that
bussIng Is strossfullor lamlly rolatlonshlps and hlndors the quality of education lor tho
chlldron. He lolt thai tho Commission nooded to consldor tho curronl donsity of Iho aroa,
Including Lakoslde Apartmonts and Bon AJre Mobile Homos,
Booso thoughlthoro could be advorso olfocts on tho rosalo value 01 tho adjacont slnglo.
family homes In the aroa. Ho had seen tho prollmlnary pial and approves 01 the
dovelopor plans 10 construC1 only slngle.lamlly homos adjacontlo tho exfsUng slnglo.
fsmlly homos, bul ho exprossod concorn thai Ihe proposod zone chango would not
spoclncally roqulro lhalthls be dono. Ho stalod Ihal he bollovos tho RS.5 zono Is tho
approprlalo zono lor tho aroa adjaconl to existing slnglo.famlly homos.
Bonnlo Williams. 30 Ambor Lano. statod lhal hor proporty Is adjacontlo tho proposod
dovolopmonl. Sho askod II an onvlronmontallmpaC1 study had boon complotod In rogard
to tho woliands aroalor Its luncllon as a marsh and wildlife habitat. Scoll rospondod thai
an onvlronmonlal Impact Sludy Is not roqulrod by tho City. Ho statod that lodoral
restrictions aro placod on dovolopmonls In wotland aroas such that no dovolopmonlls
sllowod to occur In the aroa doslgnalod aft wotlands. Ho nolod thallhe City supports lho
U.S, Aimy Corps of Englnoors' standards rogardlng wotlanas, but tho Commission has
no authority to roqulro an onvlronmonlallmpact sludy,
Williams slatod that sho bollovos an onvlronmontallmpaC1 study Is crucial lor this silo,
Sho statod that stormwalor rotontlon Is also a concorn, Sho roportod thai thoro had boon
flooding 01 stroots In Iho aroa this summor and nolod lhatlhore was standing wator on
tho proporty locolod bohlnd hor homo and sovoral olhors on Ambor Lano, Sho oxprossod
concorn with tho ImpoC1 additional concrolo In tho aroa will havo on dralnago.
Williams slatod Ihal consldoratlon should bo glvon to tho coSI 01 adding additional City
amonltlos and transit which aro crlllcallor alfordablo housing. Sho notod that approxl.
matoly 900 chlldron could bo oxpoctod to IIvo In this subdivision IIlhoro aro two chlldron
por slructuro. Sho slatod Ihst bussing school chlldron to tho Hills School puIs paronls
at a dlsadvanlago to bo Involvod wllh tholr chlldron's school aC1lvlllos, ospoclally II thoro
aro Iransportatlon probloms. Sho slatod Ihal municipal bUI sorvlco Is an additional
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Planning & Zoning Commission
Seplombor 6. 1990
Pago 7
exponso thai the taxpayors will nood to boar. She suggestod thallho School BoaTd and
the Iranslt system should bo glvon time 10 plan lor sorvlcos I22l2rg dovolopmonl occurs,
Williams Indlcatod Ihat Fair Moadows Park Is often ovorcrowdod and Is closod aftor 9:00
p,m. Sho stalod thai consldoration should bo glvon 10 Cloating moro activo parkland for
this dovolopment, espoclally In regard to tho numbor of children Ihal can bo expectod to
raslde within this subdivision. Sho askod for Information regarding the cost 01
slgnallzallon for Ihe Intorsoctlon of Lakoslde Drive and Highway 6,
SCO" staled that Iho City Traffic Englnoor bollovos Ihat slgnallzallon Is closo to bolng
roqulred for Ihls Intorsectlon. Ho stalod that this doclslon will be based on traffic counts,
the numbor of accidents at tho Inlorsoctlon, and othor crltorla that aro port 01 on
accoplod, slandard procoss In traffic onglnoorlng. Williams askod whon tho traffic
onglnoor expocts signalization to bo roqulrod, Rockwoll rospondod that the Public Works
Department had Indlcatud signalization could occur within one 10 two yoars, Other
dovolopmonl occurring In the area Including commorclal developmonl, Is 1I1ggorlng tho
nood for signalization, Williams concludod that tho City should plan and proparo for
peoplo beloro tho pooplo arrlvo, ospoclally If tho housing Is Inlondod for low Income
Individuals who may bo moro dopondonl on City sorvfcos. Bonnie Williams prosonled a
notarlzod lo"or dalod Seplombor 6, 1990, to tho Commission onumorating hor concorns
as well as thoso 01 hor husband, Bruco Williams,
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Craig Jonos. 2414 Novad@, statod thai whon his child boglns attonding olomentary
school, ho doos not want hor to be bussod If a school Is locatod within Ihe nolghborhood,
He nOled that tho only plannod opon spaco Is doslgnod for walor rOlontion, Ho bellovos
thoro should bo opon spaco plannod for activo usa, Ho nolod lhattho oxlstlng park Is
currontly ovorcrowdod and the proposod donslty of tho planned subdivision could worson
this problom, The possibility of a Ihrough stroot could Incroase Iratnc atlhe Highway e
and Lakesldo Avonuo Intorsoctlon, He oxprossod his agroomont with Williams thatthero
Is a need to plan for Ihe proposod use and donslty boforo tho dovolopmont occurs.
Kennoth Johnson. 2~.Novada Avonue, oxpressod concorn with slormwator manago.
mant He Indicated that In June of this yoar a largo area along Iho propeny IIno had six
Inchos to two foet 01 standing wator, Ho Indlcalod thaI standing walor Is a characlorlstio
01 Iho land on Ihls Iract, Johnson oxprossod concorn thallratno altho Intorsoctlon 01
Novada Avenue and Lakosldo Avonuo wllllncroase and ho nolod thai this Intolloctlon
currontly has no slgnago and thoro are vision probloms as you approach Iho Inlorsoctlon,
Ho slrossod thai an Incroaso In tralnc will also Incroaso safoty concorns, ospoclally In
rogard to children.
Publlo discussIon was closed al 8:36 p,m,
Olarks movod to dolor Z.9013 10 Soptombor 20, 1990. Cook soconded.
Cook stalod Ihal tho recurring concorns of Iho nolghbors woro stormwalor managomonl
and parkland. Ho statod that ho bollovos moro spoctnc Information will bo noodod on
theso Issues and Ihat Ihe subdivision plans should Includo this type of Information.
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Planning & Zoning Commission
Septombor 6, 1990
pago 8
Dlorks askod IIlho City Council could lequJre an envlronmenlal study as part at lIs rovlew
process. Rockwell rospondod Ihal an envlronmontal study Is not roqulred by City
Ordlnanco, bulthe dovelopor Is working with Iho Corps 01 Englnoors to dollnoate Ihe
boundarlos of Iho wetlands. She noted lhal slall Is working wilh Ihe U.S, Almy Corps 01
Englnoors and Iho Iowa Departmenl 01 Natural Resources to ensure thaI stormwalor doos
nol negatlve~ Impact tho wetlands,
Dlorks slated Ihatlhe Commission had previously recommondod thaI parks be Includod
wllh lergo subdMslons unlllthe City Parks and Rocrealion Dopartmenl had statod thaI
malntonanco burdons prevonled Iho ecceplance of thoso parklands. Rockwoll stated that
the land proposed for a dodlcalion as passive parkland Is Ideal bocauso It will roqulre
vlrtual~ no malntonance by Ihe City othor Ihan assurance that It will remain wel and will
not bo advorsoly alloctod by urban runoll. She notod Ihatthls doos notaddross Iho noed
lor activo parkland In tho area.
Scoll staled Ihaltho Clly had novor roqulred parkland to be dodlcaled via the Subdivision
Ordlnanco. Ho notod Ihal previous dodlcatlons wore volunlary and probloms had rosulted
with the Parks and Recroatlon Department's unwlllingnoss 10 accopt small parcols. He
roported that mandatory dodlcatlon 01 parkland had boon dlscussod for over one yoar
wltIh tho Parks and Recroatlon Department In an o"ort to dovelop a Nolghborhood Open
Space Policy. Thoy woro unable 10 resolve the Issuos sufficlontly to mako a rocommon.
dation to the City Council.
SCOIl concludod that stormwator managemont, Iraffic and school ovorcrowdlng aro
logltlmale concerns, He strossod Ihal the Planning and Zoning Commission has no
aUlhorlty rogardlng school locations. He nolod that the upcoming school board eloctlon
has contested soals: that school ovorcrowdlng concorns can be dlroctod In thaI aroa,
Scoll stalod Ihallt bolhors him whonevor ho hoars vollod Improsslons 01 whalalfordeble
housing Is and what typo 01 people populato allordable housing. He polntod oulthat
when tho 810a whore most of tho nolghbors rosldo was construcled, similar commonls
wore probab~ exprossod, He suggostod Ihat Iho nolghbors use caution rogardlng
Insinuating language aboul affordablo housing.
The motion cartled 5.0,
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SCOtl stalod thatlho noxt Inlormal mooting 01 tho Commission would bo hold on Soptombor 17,
1990, altho Sonlor Centor.
DEVELOP MEW' ITEM~:
I. ~. Publlo discussion of an application submltlod by Jano Black lor prollmlnary pial
approval of Block Hills, a 38,41 acro, 8.101 rosldontlal subdivision localed In Iho northwost
quadrant ollho Intorsoclion of Malor Avonuo and Osago Slroel approxlmaloly 1.5 mllos
southwosl 01 Iowa City. (45.day limitation porlod: Soptombor 8, 1990.)
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Planning & Zoning Commission
Soplomber 8, 1990
pago 9
Miklo revfowod tho staff roport datod Soptombor 8, 1990, Ho notod Ihat doficlonclos 1
and H have boen corroctod by tho applicant. Slaff rocommondod approval 01 5-9014
subjoct 10 socurlng 01 a lottor ostabllshlng tho fire rating lor Iho aroa and a 10ltor 01
transmlllal from tho approprlato fire protoctlon district.
Public dls~usslon was oponod at 8:49 p,m,
Janlco Malor. ROulO 3, statod that sha Ilvos on tho cornor 01 Malor Avonue. She stated
that they havo blacklopped tho road In Ironl of tholr home In ordor 10 allovlate the dust
problom, She notod thaI roconl conslruc1lon 01 a noarby home exacorbatod the dust
problom bocauso 01 construction vohlclos travollng on the gravel road. She statod thaI
blacklopplng tho road has cost $1,100 and sho bellovos Ihe Blacks should bo roqulred
10 control tho dust boforo tho subdivision Is constructod. Malar also slatod that thoro Is
,UII f@fm!ng In tho 1I0B AtKl currently spread manure In the OIoa, SM stlmed that thay
will nol Slop this prac1lco litho subdivision Is conslructod,
Cook stalod thalthore Is now slale loglslatlon concerning allovlatlon 01 tho nulsanco
problom for farmors who pro.oxlslod In arm. He statod thaI ho soes tho roadway
problom as Including both Iho allovlatlon 01 duSI and the woar on tho curront blacklop
.ur1aco, Mslor askod lItho County can zono proporty without notllylng nolghborlng
proporty ownors. Scoll strossod thaI whllo this could nol bo done at tho curront tlmo, he
notod that this tract has boon zonod for rosldonlial use slnco Ihe oarly 19608 whon
roqulroments might havo boon dllforont.
Ernesl Found. Routo 3, stalod thai ho Ilvo 765 fool from tho proposed subdivision, Ho
said all vohlclos that travolto tho subdivision will pass In, front 01 hi. homo, He slatod thai
he has paid to pavo and 011 tho road In front 01 his homo to control the dust problom, He
statod that ho fools strongly thai consldoratlon should bo glvon 10 having tho road paved
or ollod pormanontly by tho dovolopor,
Malor slrossod that sho bollovos paving 01 tho road should not bo a laxpayors oxponso,
bill rathor at tho oxpenso 01 tho dovolopor.
Public discussion was closod at 8:59 p,m,
Cook movod to approve S.9014, tho prollmlnsry pIal of Bleck Hilla, a 30,41 acre, 8.lot
residential subdivisIon localed In Ihe northwosl quadrant of Iho Intoraoctlon 01 Malor
Avonuo ond 08lge Slroot approxlmaloly 1.5 mllos solllhwost 01 Iowa City, subjoct
10 securIng a/ellor establishing the fire rating lor tho area and a lollor 01 transmittal
Irom Iho approprlalo fire proloctlon dlslrlct. Coopor aocondod,
In rosponso 10 a quoslion Irom Cook, Christianson slalod Ihal gravol roads alo
accoptablo In Iho county. Ho stalod Ihal II would bo approprlalo for tho Board of
Suporvlsors to addross lho Issuo of subdivisions that aro accoss by gravol roads. Ho
Indlcatod Ihalll would bo approprlato for tho Commission 10 mako a rocommondallon on
tho Issuo. Scoll notod Ihalln tha City thoro Is a provision Ihal holds dovolopols lIablo for
dam ago rosultlng from construclion vehlclos, Ho nolod thaI tho county dilfors In this
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Planning & Zoning Commission
Soptombor e, 1990
Pago 10
rogard bocauso paving Is at tho ownor's oxponso In mosl casos. Ho statod thallllhls
had boen a limning (oquost, ho would vole agalnslll becauso undor tho fr/ngo aroa
agroomontthls tlact should be lor prodomlnanlly agrlcullural uso. ScOIl stolod thai In
ordor lor him to voto against 0 'ubdlvlslon, thoro musl bo a vIololion 01 tho subdivision
In moollng tho subdivision rogulotlons, Ho oxprossed raservotlons rogardlng tho Clly
making a rocommondaUon for donlal basod on concorns about dust bocauso this would
mako II difficult for tho county 10 approvo tho ,ubdlvlslon. Ho .Ialod that ho bollovos the
City noods a atlong luslincalion lor rocommondlng donlalln tho ovonllltlgalion wore to
rosull. Cook slatod thol ho dlstlngulsho. botwoon rocommondlng donlal 01 the
subdivision ond 0 rocommondatlon that consldoraUon be glvon 10 paving tho occoss
rood, ChrlsUonson strossod that 0 rocommondalion rog8ldlng paving 10 0 spoclflod
distance Irom tho nolghborlng housos would be appropriate. Coopor statod that ho
bolloves tho dusllssue Is not 0 slrong enough justlncatlon 10 rocommond donlal 01 tho
subdivision.
Tho motion carrlod 5.0.
Scoll slsled thai a rocommondatlon could bo mado roqulrlng thai dam ago to tho oxlstlng
pavomonl bo ropalrod by tho dovolopor. Cook snd Dlorks slatod that thoy bollovo
additional paving should occur boforo constluctJon boglns to holp ollovlalo tho dust
problom.
Cook movad thot tho Clly rocommond thot Uho dovolopor pay for dust ollovlaUon
moosurea on tho road from tho aouth boundary of tho proposod subdivision to 200
foot boyond sny nolghborlng housos along Malor Avonuo and thst tho dovaloper be
hold 1I0blo lor dsmoga to tho oxloUng chlpsosl rood. Coopor oocondod.
Mr. Malor osked II dust ollovlatlon moasuros could Includo troe sop. He stotod thaI troo
sap was on Inallocllvo woy of COntlolling dusL ScOIl stolod Uhat troo sap would bo
Includod, but he notod that moasuros could not bo lakon that would damago tho oxlstlng
pavomonl.
Tho motion carrlad s.o.
2, ~. Publlo discussion 01 an application submltlod by Southgato Dovolopmont for nnal
plat approval 01 0 portion 01 Block 1, Brovormon Conlor, 0 12.01 acro, 9.lot commor.
claVrosldontlsl oubdlvlslon locatod bolwoon Kookuk and Broadway slroots south 01 tho
K.Mart and Popporwood Placo shopping conlors. (45-day IImllalion porlod: Soptombor
29, 1990.)
Mlklo rovlowod tho slall roport datod Soptombor e, 1990, Stall rocommondod approval
of S-9015 subloclto nnal approval 01 10001 pepora and constluctlon drawfngs,
Public discussion wos oponod 019:17 p,m.
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Planning & Zoning Commission
September e, 1990
Page 11
Slovo HemDol, 90S Sandusky, askod IIlho oxlsling stormwalor rolonlion aroa would bo
modified In any way. MikJo losponded Ihaltha ralanlion basin should romeln tho sama
and ho notod that tho Public Works Dopartmonl has dotormlned that II Is sufficlontto
sorve Iho addilional devolopmont.
Public discussion wss closod at 9:10p.m.
Cook movod to approvo 8.9015, Iha "nal plat of . portion 01 Block 1, Bravorman
Conlor. a 12.01 acro. 11-101 commorclal/resldentlal lubdlvlslon locatod between
Kookuk and Broadwsv Itrootl south of the K.Martsnd Pepporwood Placo Ihopplng
centors, aubjoct to submittal 01 construction drawing. and spproval of ..me by Ihe
Public Worka Dopartmont and "nalapproval olthe logal papo", bolh to bo approved
prior to Council consldoratlon. Coopor aocondod. The motion carrlod 5.0,
3, ~. Public discussion 01 an eppllcalion submlttod by Hloronyml Partnorshlp lor s
preliminary and nnal Largo Scalo Non.Rosldonlial Dovolopmonl (LSNRD) plan approval
for Lot &, BDI Second Addllion, a 45,000 squaro foot warohous%lfico facility localod on
Holnz Road, (45-day limitation porlod: Soptembor 29, 1990.)
Mlklo roportod thaI tho applicant had roquoslod doforral to Soplombor 20, 1990.
Public dlscuselon was oponod al 9:29 p.m.
Thore was nono,
Publlo dlscusalon was closod al 9:20 p.m.
Cook movod 10 dolor S.901810 Soptombor 20, 1990, Coopor leconded. The motion
carried 4.0. (Bovblorg tomporarlly absonl.)
4. ~, Public discussion or an application submlllod by Plum Grovo Acros,lnc, for nnal
pial approval 01 Scoll Boulovard East, Port Ono, a 13,21 acre, 39.101 rosldontlal
subdivision locatod easl 01 Scoll Boulevard and south 01 Court Sir eel extonded, (45-day
IImllot/on porlod: Octobor I, 1990.)
Moon rovlowod the stall roport datod Soptombor 0, 1990. Slall rocommondod a noto bo
addod to tho pial prohibiting access onto Court Slrool lor LoIs I, 20 and 27, and In
ant/clpalion 01 Iho extonslon 01 Court Streot, Ihat accoss to Court Strool bo prohlbllod for
Lots 24,'30 and 39 10 ensure thaI Court Strool can lunctJon otfoctJvoly as a colloctor
sltoo!. Slaff rocommondod approval subloct 10 Iho addllion 01 tho noto rogardlng accoss
onlo Court Slrool and that, prior 10 Clly Council consldoralion, Iho logal documonls bo
rovlsod por slaff's commonts Ihat had boon submUtod to tho applicant and Ihat, prior 10
Council consldoratlon, tho construct/on drawfngs and calculalions bo approvod by Iho
Public Works Departmont.
Public discussion was oponod at 9:23 p,m,
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Bruco Glasaow, Plum Grove ACres. Inc.., slated thaI ho doos not havo a problom wllh
rostrlctlng accoss for Loll. Ho staled that ho boliovos the prosonco 0111001 on Lots 26
and 27 should allow accm onto Court Slreot. In rosponso to a quostlon Irom Cook.
Glasgow stalod that thoro Is a groator domand for tho lots sbulllng Iho park,
~arrv Schnltfw..MMS Consuhants. notod thaI the SlOOP sldo slreols limit accoss lor LoIS
26 and 27 onto thoso stroots. Court Slroel ollors a moro roasonablo drlvoway access
ahornatlvo.
Public dlacuaslon was ctoDod al 0:27 p.rn,
Dierks movod to approve S.9017, final plat 01 Scott Boulavard East, Part One, a
13.21 acre, 39 lot rosldentlal aubdlvlslon located east 01 Scott Bouloverd and aouth
01 Court Straot extondod subjoct to revision 01 tho legal documonta por staH's
commonts and approval of all construction drawings and calculations by tho Public
Works Department prior to Council conalderalJon and lhs addllJon of a note to the
plat prohibiting access Irom LotI onto Court Sire at, Cook socondod.
Dierks movod to amond Ihe motion to roqulro s note that Lot 26 havo accoss on
Elmira Stroot only. Cooper aeconded.
In response to a quesUon from Dlorks, Glasgow slatod that thoro aro mature troos located
on Lot 26, Moon nolod that, glvon tho wldlh 01 the lot, It eppears a drlvoway could bo
localod 011 01 Elmira Stroot without Intorforlng with Ihe troDS, She remlndod tho
Commission Ihat Lot 26 Is not subjoct 10 tho treo prosorvalion condllion agrood to by tho
dovelopor and Council. Dlorks staled thaI she had boon undor tho Improsslon Ihat Lot
26 had mora flexibility regarding tho driveway location, Glasgow strollod thaI the City
Council did not condllion tree preservation on Lot 26 bocause Ihoy did not vlow thai part
01 the subdMslon, Dlorks notod that, whon she movod to amond Iha motion to approve
S-9016, she had leltthat Lot 26 could be accossod onto Elmira SlIoOI wlthoullntorforlng
with tho treos and was no longor sure that was correct,
The motion to amend Ihe amendment lalled on I 0.5 vote.
Cook Indicated that he bollovos this Is a wondorlul subdivision and a groaladdllion to the
City. He slatod Ihalln Ihe Mure he will Insist on moro connoctlons botwoon subdivisions
and parks and ho notod Ihalln this case ho would havo proforrod 10 see an additional
I ()'IoOI walkway from the subdivision 10 ScOIl Park.
Scoll slatod thaI tho roasons lor tho Commission's wllllngnoss 10 pormltaccoss Irom LoIS
26 and 27 onlo Court Slreel wore the topography 01 the lois, the prosonco of troos on Ihe
lois, and the Council's strongly statod doslre for Iho dovolopor 10 rotaln all oxlstlng maluro
troos whenovor posslblo. He statod Ihaltho dovolopmont of Lots 24, 36, and 39 will
probably occur with accoss onto Elmira Slroot and Scoll Park Drlvo bocauso Ihoso lols
will moslllkoly develop bofore Court Slroolls extondod adjaconllo thoso lots.
1~5d
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Planning & Zoning Commission
Soptombor 8, 1990
Pago 13
Olorks slalod thaI .ho agroos with Cook that an addlllonal ton,(ool walkway would bo
doslrablo In tho subdivision.
Tho motion carrlod s.o.
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I, Olscusslon 01 DroloCl Drooosal. for Community DovoloDmont BI9Ck Granl fCDBQ,l
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Scoll slalod that tho Commlsslon'a Inability to proposo a specific project doos nol moan
thaI tho Commission doos nol approclato tho Invitation 10 do so. Ho statod Ihaltho
Commlsolon would lIke 10 rotaln the opportunity 10 submit proposals In Iuluro years.
2. flAnalna and Zonlna Commls,l2D..lnformatlQO.
Moen Indlcatod that Clark had roquostod that commonls he made allhe Soplembor 4,
1990, Informal mooting bo roslatod for tho record, Moon slalod that Clark obloCIS 10 tho
submission of anonymous lollors Irom the public Indicating concorn or complaints
rogardlng nolghborlng proporly, Sho stalod that Clark fools thaI, IIlheso lellors aro to be
glvon consldoratlon, thoy should havo tho courtosy ola slgnaturo,
Scoll statod thai In his vlow, anonymous lollors should stili bo forwardod to him whon
thay addross 0 zonIng Issuo or one that has boon doalt with by Ihe Commission, Ho
slalod that ho bollovos anonymous 10Uors are ofton tho rosult ollrustratlon with tho
systom and the porcoptlon thai a portion 01 tho public has rogordlng how tho proem
works, Ho slatod thaI ho doos not bollovellls approprlato to dony an Indlvlduallhe rlghl
10 oxpross an opinion evon litho opinion Is prosontod In an anonymous lollor. Dlorks
oxprossod hor agreornenl.
Scoll statod that basod on convorsalions ho has had with Ken Ranshaw rogardlng tho
occurrence 01 high wator 10 some 01 tho business os south 01 Highway I Wesland north
ollho Iowa City Municipal AIrport, ho bollovos thaI apoclal core noods to bo laken as 10
tho Impact 01 wator to tho adlacont and adjoining proportlos whon any dovolopmont
occurs on tho airport proporly,
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Olorks movod 10 adjourn tho mooting al 9:43 p.m. Coopor socondod. The molion carrlod 5.0,
Sally Dlorks, Socrotary
Mlnutos submlttod by Mary Jo Noll,
PPDADMINlMINS\P&Z9-6
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