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Home My WebLink About1990-10-16 Bd Comm minutes ~ tJ [f :,. ;~,,:, Altordablo Housing Task Forco Sopfombor 27, 1990 It I : Thursday,Soplombor27, 1990, 7:00 p.m, In Iho Iowa City Public Library, Slevo Atkins, Chair, Affordable Houslrla T.Ml1.Forco Mombors Presen\: Carol Barker, Jim Harris, Bon Mooro, Sharon Mathieu, Jim Knapp, Anna Wegner, Mlcholo Drolsmeler, Judy Galluzo, Kolth Jonos, Dave Clark, Joan Lindley, Pat Jonsen, Roger Gwlnnup, Duano Swartzondrubor, John Crulso, Craig WIllis, Polly Pagllal, Richard Myors, Tim Krumm, Gary Smith. Bob Jackson, Jack KOborg, Goorgo Starr, Botsy Kenefick. Absont: Palty Miller, David Bunting, Richard Gibson, ~: Atkins, Hondurson, Boothroy, Klnnoy, MlIkman, Smith, INTRODUCTIQ~: Slovo Atkins, CIIy Managor . CIIy 01 Iowa CIIy, welcomod Affordablo Housing Task Forco members and oxplalnod that 1110 Iowa CIIy City Council appolnlod him 10 Chair of tho Task Forco, AIkins noled thai Iowa City Mayor John McDonald was unablo to attend lonlght's mooting duo to a delayod a1rllno IIlght. Affordable Housing Task Force membors Introducod themsolves and prosenlod briollnformatlon about their reprosenlaUon. AIkins stalod monll1ly Affordablo Housing Task Forco mooUngs are schoduled 10 bo hold Thursday, Celobor 18, 1990, and Wodnosday, Novombor 7, 1990, at 7:00 p,m.ln tho Iowa CIIy Public Library MeoUng Room A. AIkins askod Affordablo Housing Task Forco mombors 10 consider whal soatlng arrangements should be used 01 tho meotlngs, Atkins slaled that Slaff will diroct all Information and correspondonco to tho membors' addrossos as wrltton on tho slgn.up sheet available at tha beginning of the mootlngs, Atkins said that additional mootlngs may bo neoded as committee asslgnmonls and meotlngs aro consldorod, AIkins notod thai Jill Smith will serve as mlnulo lakor for tho Affordablo Housing Task Force meetings; mlnules will be mailed out to the Task Force members: and tho mlnutos approvod at lho next meeting, AIkins announcod Ihal future Affordablo Housing Task Forco mootlngs will be vldootapod and schedulod for showing on tho communlly cablo tolovlslon channol, Atkins stalod thai all Affordable Housing Task Forco meetings aro opon 10 lho publiC and tho pross has been provldod wilh Information and a schedulo of the meetings, Aikins urged all Task Force mombers to contact him regarding quostlons and the need for additional Information. Atkins said thai once commllleo assignments are modo, a slaff peraon will bo asslgnod 10 asslsl each commlllee. " " \ . /II/~ .' rf,~ E' ,LI - Allordablo Housing Task Force Soplember 27, 1990 Page 2 Atkins asked ANordablo Housing Task Force mombors 10 consider II an Impartial facllltalor will ba needod 10 asslsl the Task Force In goal selling and In tho discussion process, AIkins said tho Unlverslly 01 Iowa Instltule 01 Public Allalrs Is avallablo 10 provide Ihe Task Forco a facllllalor, AIkins raised tho Idea to lhe Allordabla Housing Task Force that a public hearing be held al tho next schoduled moetlng, OClobor 18, 10 allow representaUves of the public to address tho Affordablo Housing Task Force with their concoms. Tho public comments then bo compiled 10 servo as a 10undaUon for discussions al futuro Affordablo Housing Task Force meotlngs, AIkins slalod thai ho will contact various communlly groups and persons 10 altend tho public hOarlng, Atkins asked Task Force membors to also conlact porsons within their constituency 10 provide Inpul al the public hoaring, Jim Knapp asked IIlhe library's meotlng room would be largo onough lor tho public hearing, Atklns staled thore could be a good turnout at Ihe publlo hoatlng Wid comments from Individuals would bo limited to five minutes, AIkins suggested that oach Affordable Housing Task Force mombsr also be propared to address the Task Forco public hearing If they so doslred, Anna Wagner requested thai fliers bo prepared and made available 10 tho public wllh Inlormatlon aboul the public hearing. Atklns stated fliers can be propared and Information can be senlto Individuals suggested by the Task Force. Pat Jonsen slated Ihal two consecutlvo nights may be noodod for the public hearing, Dick Myorslnqulrod Bboul the absenco 01 ropresontallvo from area nowspapers, AlkJns oxplalned thai tho Press.Cltlzon reporters could not allend lonlght's meeting because the press-CItizen had roqulred all the Press.CltlzeQ nowspaper reporters to attend a speclal meeting, David Clark stated lhal the Affordable Housing Task Force should dellno affordable housing: sel goals; hold a public hearing: and then addross particular problem, Alklns said thai it would bo dllnculllo define affordable housing prior to hearing from lho public. Jack Koberg said an open forum Is a good Idea. Anna Wagner stated that the Task Force needs 10 addross tho avallablllly of apartments, laws, and financing Ihal affects dllferenl populations with dlfferonl problems. Bon Moore Inlormod Allordable Housing Task Forco members thai the CIIy 01 Iowa CIIy Housing Commission has appllod for CDBG monlas 10 Sludy housing needs, Dick Myers said Ihat cllanl groups should bo rocruitod to address the Task Force In addition to Industry reprosontatlves, AIkins urged Task Force memborsto contacl persons to altend the public hearing, Annie Tuttle said a publiC hearing should be held first 10 allow Task Force members 10 hoar evoryone's concerns, AIkins said slaff will be able to compile a list 01 concerns received althe public hearing or raised by each Task Force mamber during lhe appolnlmenl procoss. Atkins oxplalnod Ihatthe list will serve as a silting process 10 sort oul and focus goals, Craig Willis requested lhal faclual reports bo made available 10 Task Forco mombers, AIkins slated City slaffporson Marianne Milkman has prepared a number of reports relating 10 rontal housing, ote, thai can bo sont 10 Task Force membors, AIkins slalod Ihat there was a consensus by Affordable Housing Task Force mombers 10 hold a public hearing on Oclobor 18, 1990, Jack Koborg said people addrosslng the public hearing ahould present solutions as well as probloms, Atkins said people should express their nOilds, define their cllenl group, and recommend Ideas about how Ihe Task Force mIght go aboul completing their task, Atkins commenled thai the 1990 Census Information will bo available at Ihe start 01 the year, Ifl/~ ........-.Al...._ - , .' ". '( (I' a [f ,~ ;~' .c, '~\~"" . Affordablo Housing Task Forco Septembor 27, 1990 Pago 3 AIkins announcod thai thoro will bo an oducatlonal componont at each Affordablo HousIng Task Forco meeting and Ron Hendorson, Asslslod Housing Program, will prosenl In/crrnatlon al lonlghl's mooting, Ron Hondorson prosenled Inlormatlon on tho Asslsled Housing Program. Honderson dlstribuled tho handouts: Houslna Asslstanco Proaram and Slatlstlcs Handoul lor Affordable Houslna Tas~ ~, Hondorson stalod that ho oversees tho day.to-day operations ollhe Iowa City Housing Authority IlIld rooelves admlnlstrativo guldanco from Mayor John McDonald, City Managor Stevo Atkins, and Housing and Inspocllon Sorvlcos Dlroctor Doug Boothroy, Honderson oxplalnGd tho Inltlallormation of a study group In 1909 lod 10 ostabllshlng tho Iowa CIIy Housing Authority program. Slnco 1980 tho Iowa City Housing Authority has asslstod over 7,000 lamlllos In Johnson County, utilizing over $15 million 01 fodorol monies. Hendorson nolod lhaltho Iowa CIIy Housing Authorlly Is lha third lii1ge51ln the 81ale, Honderson said the Iowa City Housing AulhOrity Is a stalo'charlerod govommental unit, Is a public housing ogoncy based wllhln a city, and provides ass1slance county.wlde. The Iowa City Housing Authority's policy Is sol by lho Mayor and CIIy Council wllh citizen Input rocolvod from the Housing Commission, Honderson oxplalnod tho Iowa City Housing Authority admlnlslors throe programs: 1) public housing, 2) Soction 8 asslslanco . cortlncalo program, and 3) Soctlon 8 asslslance . voucher program, Honderson outllnod tho Public Housing Program, stating thai tho CIIy 01 Iowa CIIy owns 02 public housing units and rontls charged basod on 30% 01 a cllonl'a Incomo. Honderson said tho Iowa CIIy Housing Aulhorily Soctlon 8 asslstanco program prosonUy has 473 cortlncolos and tho dollar amounts 01 tho cortlflcatos dlstribulod 10 Individuals to pay landlords aro basod on renls minus 30% 01 tho Individual In como, Thoro aro 240 units In the Socllon 8 voucher program. Ron Hondorson rovlowod the ~tallsllctHandout lor Affordablo Houslna Task ~ Including tho rental asslstanoe programs, public housing, the dlstribullon 01 units by bedroom slzo, distribution 01 tenants by lamlly slzo, dlslrlbullon 01 quallflcallons, recolvlng assistance from Iowa CIIy Housing AUlhortty, and populallon estimale 1990 Census, Dick Myors Inqulrod aboul tho significant balanco In lho Secllon 8 vouchor program, Henderaon respondod thatlho monoy has accrued duo 10 tho way HUD calculates payments and tho balance llucluates dapondlng upon the averaga paymonl. Henderson said tho balanco roprosenls an accumulation ovor len yoars and moro vouchors could bo Issued, Tim Krumm Inquired about tho lumovor ralo In tho public housing program, Henderson oxplalnod lhoro aro stili eight ollho original famlllos In tho program, In response 10 Jim Knapp, Hondorson oxplalnod proventlve malntonanco and ropalr aro dona 10 avoid disrepair In tho public housing units, Anna Wagner rolerred 10 ~ and Inqulrod aboul ronlal supplomenl programs for Individuals who aro not oldorly or handicapped, Hondorson oxplalned such supplomental programs aro permltfed undor a pormlsslvo rulo and It Is a local option 10 Implemont such programs, A. Wagnor stalod thalthero aro programs that could apply to slnglo persons and lhero It'l~ - - - O' [I :r 'i? h.,..~:, Allordablo Housing Task Forco Soplombor 27, 1990 Pag04 should bo options mado avallablo 101 slnglo porsons, Ron Honderaon notod thoro aro 400 pooplo on tho walUng IIs1 and to opon up tho door would pul moro strossos on tho syslem thai Is alroady sorvlng pooplo. Jim Harris stalod thai ho has Wllllon 10 HUD rogardlng tho Implication 01 tho Fair Housing Acl as It rolatos to allowing noxlblllty 101 sharing dwolllng units, Harris askod that tho Allordablo Housing Task Forco donno whallocal options aro avallablo. Bon Mooro noled thai tho Iowa CIIy Housing Authority Is undor rovlow by HUD and has recolved pralso lor Its thorough and smooth oporaUon. John Crulso askod II tho 400 pooplo on tho waiting list lor housing was duo 10 tho shortago 01 foderal monlos or shortago 01 units. Henderaon said II was duo to tho combination 01 tho shortago 01 lodoral manlos and units. Annlo Tultlo Inqulrod about olhor communltlos porcolvod liability I)(obloms. Ron Hendol1on oxplalnod that tho Sloto 01 Iowa oslabllshod a modol building codo 10uI yoara ago that provldod thalli a community Inspoctod a housing unit 101 occupancy, II oponod up thai community lor liability, Slovo Atkins roportod tho City 01 Iowa City Is proposing 10 build six slnglo.famlly homos lor low Income famRlos, localod on Alai Avonuo . across from Sooth East Junior Hlghj thO City Council will rovlow thO proposals rocolvod from throo dovolopora at Monday's Informal Council sosslonj and thO projoct wllllnlUally bo fundod from thO City's cash roservos, Atkins said local money will bo used to causo thO dovolopmont 10 occur and to mool cortaln social. housing goals. AIkins said thai CIIy lunds will bo ropald by porsons oblalnlng mortgagos lor purchaso 01 tho housos. In rosponso 10 Tullio, AIkins said tho proposals rocolvod from dovelopors wero approxlmalely $54,000.$55,000 por unit. AIkins said tho CIIy Council will discuss tho many Issuos rolalod to tho Sycamoro V10w projocl altholl Monday night Informal moellng. ~: Atkins nolod thallho AHordable Housing public hoarlng will bo schodulod Oclober 18, 1990, al 7:00 p.m. Moetlng adjoumod at 8:35 p,m. . , , ! I .; ~17.m. Itl/~ " )'1 ~\I" 1 [f :, i~' ,-, SUBJECT TO 8TC APPROVAL MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, SEPTEMBER 19, 1900 . 5:15 P,M, CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Stovons, Patton, Casolla, Rucinski, Klaason MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Nono Shaffor, Corrottl, Holling, Honnossoy Krislln Evenson, Dowoy McGulro ,RECOMMENMIlQHJO COUNCIL: Nono, Nono. Nono. Ii SUMMARY OF..oISCUSg: ;! Ii Ii I! I' ,I d I . I . I I ! RucInski chockod Inlo markoting sludlos on cablo satlsfacl/on and rocolvod osl/matos lor much work, tho lowosllfguro bolng $12,000 from thoUnlvorslty of Iowa. Tho BTC has boen consldoring such communlly assossmonts concornlng cablo TV. Evonson roportod lor PATV saying tho fund raising procoss had bogun and prosonlod modlfiod CPC guldollnos to bo oonsldorod by tho BTC. Tho meotlng conl/nuod with a discussion on thO City's logal rocommondallon In roloronco to Hortlago's $5,00 lalo 100 and dlsconnocUon nollcos with Blough agroolng to bo cooporallvo and consult Herilage Cablovlslon's logal dopartmenL Blough roportod thai work orders had tolalod 4,300 In August, McGuire suppllod figuros 01 Iowa CIIy Public UbrDry AV Lab actlvltlos as woll as upcoming programs. Shaffor roportod on tho reconl NATOA conloronco oxprosslng tho goneral unhappiness at the conference In roferenco 10 rocent proposed Fodoralloglslallon shl"lng cable responslblllllos from clllos to Ihe FCC, Shaffor contlnuod with discussion on lho 'ranchlso renewal procoss and offorts contacting potential consultants, Shaffor concludod by proposing tho BTC consldor combIning the franchlso renowal and trionnlal rovlow procossos. I ~: The meellng was called to ordor 015:15 p,m, I' Movod by Patton, seconded by Casolla, 10 approvo tho July 18, 1990, BTC mlnutos, Unanimously approved, /11/-7 rl ,:, ;~' FI . Broadband Tolocommunlcatlons Commission Seplombor 19, 1990 pago 2 M:lliQ.\mCEMSW'S OF COMMlSSI0NER~: Rucinski chockod Inlo markotlng survoys for cablo satisfaction. Tho lowost ostlmahllor tho study was lhrough lho Unlvorslty of Iowa at an ostlmalod $12,000. An advanlago 10 using tho Unlvoralty 01 Iowa would be In local phoning for cuslomor Intervlows, HIring anolhor company, lor oxamplo In Codar Rapids, would becomo moro costly with long dlstanco ratos nocossary to conducllnlervlows, Rucinski nolod sho would bo wiling to do Iho In.dopth analysis for lho Commission, Rucinski commenlod thai In post phono surveys, thero Is approxlmaloly a 75% succoss rato which Is much moro succosslul and loss oxponslvo than a mall.ln survoy, Suggeslod funding for lhls proJocllnvolvod tho possibility 01 Herltago undorwrltlng tho cost and also contacting tho phono companies who may bo InterOSlod In broaklng Into tho cablo Industry. Blough offerod 10 lho Commission rosulls 01 a reconlsurvey Horltago complelod 01 400 homos, Tho Commission agrood to add markotlng studios 10 noxl month's agonda. Shallor addod that part of tho franchlso ronowal procoss Involvos a community noo~ MSlIs-smenl whldl may Involve soma 01 tho Silfflii Issuos and quostlons tho dlscussod markotlng survey may covor, Shallor suggeslod looking Inlo how theso noods assossmonls and customor satisfaction survoys could bo accompllshod as a slnglo ondC3vor so as to avoid duplication, WY: Evonson reportod that the CPC Jusl compleled Access Woek, thai tho conler Is In tho procoss of ronovatlng, and thaI PATV Is locuslng on fund raising, Hoss will be conlacUng olher access cenlers In a possible cooperative effort In fund raising, Evenson contlnuod by announcing thai the IIrsl annual board meeting will be held on November 15. Also, tho modlllod and proposod CPC guldollnes were prosonted 10 tho BTC for their consideration. PATV's nrsl Annual mooting will bo held November 13. Slovens agreod to atlend the noxt PATV meeting. J,EGAL REP06!: I, :i II ;; Casolla suggoslod lollowlng.up on legal's wrltlen recommendation by asking Horltago 10 reconsldor tholr $5,00 lato foe as well as the dlsconnocUon notlco loft on Iho cuslome(s door. Blough agrood to bo cooporatlvo and 10 consult Horllago's legal dopartmonlln this mailer. !i ;i , , , ggQ: Shallor rocelved a leller from Slrand stating thai KIrkwood has addod wookend programming as woll as moro Iowa CIIy school programs, Shaffer has boen asked 10 allond a mooting with tho new suporlntondenl of the schools. \ . ~: Blough roported on Ihe mass arrival 01 subscrlbors lolallng 4,300 work ordors In August, Blough proJocted a high response to the Mlaml.lowa game on pay.por.vlew, Shallor askod Blough wholher and whon Horltago would bo Inloroslod In Initiating tho franchising ronowal procoss, Blough's response was Horilago Is very Inloroslod In applying for ronowal and will most likely do so shortly altor March 28, 1991. lill7 (1 [I ,,:, j~' cl Broadband TolocommunlcaUons Commission Soplombor 19, 1990 Pago 3 ~: McGulro auppllod tho BTC a lull roport 01 tho Iowa City Public Ubrory A V Lab and tholr coblo actMtlos, McGulro contlnuod thai tho AV Lab has rocolvod 40 now programs from Bovorly Hills caJlod Imprint. McGulro roportod on roconl discussions with Shaffor and othor Iowa CIIy slollln roforonco 10 long.rango plans for Channol 20 and Channol 29 and how lho City and ICPL can work togolhor, am: Shallor roportod on Iho roconl NA TOA conforonco oxprosslng lho gonoral unhapplnm allho conforonco on tho rocont Fodoralloglslallon bororo congross, Tllo unhapplnoss concorns tho shlttlng of authorlly Irom tho clUos to tho FCC, Shallor continued with discussion 01 tho audit 01 Horllogo cablo company, Informing tho Commission tho audll will bo complolod ahortly, Shaffor also Includod In tho Commission packol a copy 01 tho Annual Roport and Iho BTC projoclod aelMtlos, Shallor has contaelod consullanls on tho franchlso ronowal process as woll as olhor clllos thai havo bogun tho procoss, Shaffor has rocolvod six complalnls lhls month, moslln roloronco 10 channols going on and oil In the east sldo of Iowa CIIy. Blough rospondod by offorlng Shaffor with a monlhly tochnlcal roport In ordor 10 holp rosolvo many of tho cuslomor complalnll. Shallor shorod with tho commission a copy 01 tho survoy done by lho Unlvorslty 01 WIsconsin on tho publlo'a rosponso 10 local accoss programming In Mllwaukoo, Tho survoy showod 4 of 10 housoholds havo soon govornment or public accoss tolovlslon: 7-9% lunod In dally (which lranslalos Inlo 2,000 homos); 40% luno In wooklyj 63% wolghlod accoss as vory or somowhat Importantj 75% welghlod accoss vory or somowhal salls lying, Sharror roportod lhal Lolly Eggor., Dowoy McGulro, hlmsoll, and Holling have boon discussing how bottor 10 uso and sharo access channels and tho resourcos avallablo to tho CIIy and ICPL Discussion followod on tho franchlso ronowal and tho lrlonnlal rovlow. Shaffor folt lholln elloel thoy could bo comblnod. Shallor said that In Iho pasllho Commission had formod aubcommlttoos 10 work on various aspoclS/loplcs 01 tho Trlonnlal Rovlow, Nono, ! .J ! I i flm.I.J.Q. QISCUSSION: ~: Movod by Patton, socondod by Casolla, to adjourn. Unanimously approvod, Adjournmonl al 0:45 p,m, l~tAw"';,'~ ~1;~owJShallor \\ Broadband Tolocommunlcatlons Spoclallsl eablolv\blc9.19,mln If" , ' , ' rl :,. '~I n IJll4,) J MINlJTES SENIOR CENTER COMMISSION AUGUST 20, 1990 MEMBERS PRESENT: Gorry Busso, Mary Goasland. Joan Hood, Vlnco Mauror, Juno Plopor, Harold Stagor, Ruth Wagner Bud Godo, Duano Moans Botto Molsol, Joyco Pholps Elloon Ahlboro . SClV, Frloda Shannon. Council 01 Eldora, Kayo HonnoSloy. Asslstanl CIIy AUornoy MEMBERS ABSENT: STAFF PRESENT: GUESTS PRESENT: CALL TO 08QEBlJtfiBQpUCTlONJeUBlIC DISCUSSIQN/MINlJT~: Waonor callod tho mooting 10 ordor al 3:07 p.m. SholnlrodUCod And welcomed tho gUIlS!S, Thoro was no public discussion, Tho mlnutos woro approvod as mallod, Eldorly SONlcos Agoncy Wator Loak Molsolsald that tho Flro Dopartmont had noodod lho roor wlth walor 10 dotormlno whoro lho loak In ESA ". Sho said II appoara that WIlliam Colo, Sonlor Conlor Malnlenanco Workor, Is corroct and that a plpo has a loak, Cola has Ihampoood tho ESA ofncos but It ItllI Imolls moldy and allO has moro wator from tho rocont rains, Tho Sltools Dopartmonlls vory busy righl now so whon thoy can como to dig up tho plpo to find tho brook Is undotormlnod, Ramp Skid Coaling Mo/sol 'aid tho rocont rains havo Ilym/od attompts to rodo tho ramp, It noods to bo dry throo days beforo tho workmon COn roopply tho skld.proof coating, Janitorial Contract i I .. I :1 I I i I I ,! 'I I' It ,J ! ~ II Molsol said Dalo Holling, Asslalant CIIy Managor, had presonlod Iho plan to tho CIIy Council, Thoy volod 7'() agalnsllt. Tho CIIy was planning to ollmlnato a nlghl Janllor and contract lor janltorlallorvlcos, II would havo cost $0,000 for a profosslonal cloanlng sorvlco 10 provldo 16 hourI por wook at lho Sonlor Contor, Union roprosontatlvos wero prosenl allho mooting and woro against ollmlnallng a position, Molsollald tho CMo Contor has alwaya had day and nlghtjanltorlalsorvlco as woll as workors from othor dopartmonts who tako cars of mowing, snow romoval, and malntonanco noeds, Molsol polntod out Ihatallho Son/or Con tor, Bill Colo Is rosponslblo for all tho cloanlng, mowing, policing tho parking 101, minor malntonanco, running nooded orrands and dollvory sorvlcos (POSl), wlth no holp from othor dopartmonts, Molsol said lhal Iho Public library has always contraclod janltorla/aorvlcos. and Ihoy havo a building malnlonanco coordinator who works only at lho library, , . i {) ~ CIIlIlqdod PIl* 11'11 I' I [I :, '~I ' I Mlnulos Sonlor Conlor CommiSSion August 20, 1990 Pago 2 Al this tlmo thoro WOI dllculllon on VDrloul points contorlng mainly on tho CIIy'1 lock 01 an oloctrlclan, plumbor, palnlor or a gonoral malnlonanco onglnoor, Polnll woro also ralsod aboul how cosls compDro for contracting sorvtcos oullo having a c11y malntonanco onglnoor and why tho Sonlor Conlor II nol being glvon tho altonUon thaI othor buildings aro glvon. II wa. movad Ihal Bud Qoda and Bolio Mollol maka an 'ppolnlmonl wllh Slovo AIkin., Clly Managor,to talk about tho Sonlor Contor malnlonanco noods. Hood1Plopor. Motion carrlod unanImously. Handlcappad Accoaalblo Door. Meliul iald iho and CCN ,loil aro looking ovor two bids rocolvOd, Whon this Is docldod, Iho aald an agroomonl will bo drawn up bolwoon tho CIIy and Ecumonlcal Toworl to onsuro that Ecumonlcal Toworl will bo rosponslblo lor tho malntonanco on tho two doors connoct/ng tholr building to tho Sonlor Contor Aslombly Room. SEATS Statistic. Molsol sald whon tho Poor Counsollng Program askod tho Board of Suporvlsorl for monoy for tho program, ono of tho quosUons polod by tho Suporvtlors was how wo could nnd room for thom and no oxtra room for SEATS, Molsollald sho askod John Lundoll, Transit Managor, 10 oblaln slat/slles showing tho usago 01 SEATS lor tho pasl throo yoarl. Sho said tho roport showod thai ovory YOlr SEATS Is sorvtng Incroaslng numborl 01 non.oldorly handlcappod and at tho prosonltlmo tho sorvlco Is eo% oldorly.6Q% handlcappod, Molsol omphaslzod Ills groat thai thoy aro sorvtng tho handlcappod as by law tho CIIy Is roqulrod 10 provldo this sorvlco. Sho also mads tho polnl thai ono ollho roqulromonts lor tonanls 01 tho Sonlor Conlor Is that agonclos In tho building sorvo only tho oldorly. Sho aald II tho stallstlca continuo to ronoct loss and loss sorvlco 10 tho Oldorly, thon tho Commission will MVO 10 consldor IIlhls Is an approprialo usa 01 Sonlor Contor spaco, Publlo Phono Molsol oxplalnod lhal slnco Iho Eldercralt Shop oponod, It has paid lor tho lolophono usod by thom and lor Iho oxtonslon on tho mozzanlno which Is usod Iwo daya a wook by Trips & Tours and sovon days a wook by tho public. Molsol oxplalnod that allor tho now oqulpmonlln tho Eldorcrall Shop was Inslallod last yoar, thoy woro short 01 monoy. Sho said sho told tho tour voluntoors thai slnco lho Eldorcralt Shop had paid tho bill for nino yoars, II was now tho Trips & & Tours lurn to pay. Tho point was ralsod thai tho CIIy should pay for lhal phono as It Is usod by tho public, Molsolsald sho Inqulrod aboul having a pay phono Inslallod lor publlo usa, This would moan that thoro would bo no phono on tho mozzanlno for tho public, Molsolsald sho was asking tho Commission lor Ihelr Inpul on this, and ospoclally whal tholr philosophical position Is on providing a froG publlo phono. i I I . I \ . /llft I [I ,:, '~I' ;:, Mlnutos Sonlor Contor Commission August 20, 1990 Pogo 3 Thoro was discussion on tho cosl 01 Installing and maintaining a pay phono and tho usago 01 tho public phono In tho building. Busso said sho thoughl II was Imporlanllor good will to havo a froo publlo phono, Busso movod that a froo phone bo pia cod In tho Sonlor Contor. Slagor locondod. Motion csrrlod, alx ayos, one nay. II w~s agrood thai tho Eldorcraft Shop and Trips & Tours would shoro tho cosl 01 tholr shorod phono, Othor Topics Melsol lold tho Commission about tho new PACT counsollng starting In Soptombor, Margory Stolnor, a volunloor who took training In Codor Rapids Irom tho Insuranco Commission, will bo doing health Insuranco counsollng at lho Contor on an oppolnlmonl only basis, Molsolsald Iho akin cancor scroonlng was a succoss. mol thoso scroonod woro roforrod for tuMor modlcal attontlon, Molsol handod out coplos of roports Lor' Benz and Susan Rogusky mads aboul tho slatus of tholr programs and actMtlos, and whal plans and noods thoy had for tho next yoor. Sho polnled out thai thoso roports did nol Includo all of tho othor rolatod actMtlos In which thoy aro both Involvod, such as tho Organization 01 Sorvlco Provldors, art shows (rocrultlng artlslshanglng shows and rocoptlons), a Morcy Hospital commlttoo, LN (Loadors In Volunloorlsm), a ~idoo lor publlo accoss wook on PATV, tunorals. hospllal visits, Information and rorerra/, and many oIhor duties thai go along wllh tholr Jobs, Molsol oxplalnod thai bocall~o of now programs and bocauso of tho nood for a vldoolapo to show; tho Spoakers' Buroau Is going to bo pul on hold lor a whllo, Sho said with Soan Shanahan, computor volunleor, loavlng town and tho nood for somoono 10 holp wllh computer work and tho vldoo group, lhal lho ond of tho gardon soason Gardon Goodnoss may also bo dlscontlnuod for tho wfntor. Sho mads tho polnl thai Bonz and Rogusky havo 100 much to do and neod an additional work sludy aludent wllh oxportlso In compulors In addition to tho vldoo work study sludont, Thoro was discussion at this polnl and Mauror suggoslod asking for a socond work study studonl which would bo choapor lhan hiring a computor porson as olher CIIy dopartmonts havo dono, I. i' i , i I . Busso movod thallho Commlaslon oak Iho City for a budgolamondmonl 10 pay lor 0 aocond work study sludonl. Slogor socondod Iho motion. Tho motion carrlod unanimously, fUND RAISING UPDATE. MEISEL, WAGN~B: Meisel roportod lhat no monoy was mads on RAGBRAI; howovor, tho cooporatlon botwoon lho Sonlor Conter and Now Pioneer was a hugs succoss, II was a groat Inlorgonoratlonal actlvlly lhat bonefiltod ovoryono, Molsolaald aho rocolvod a lovoly lottor from Rochollo Prunly of Now Plonoor If'll E., [f :/ "~":, I. Mlnulos Sonlor Contor Commission AuguSI2O,1990 pago 4 which Is giving a choosocako and Uthuanlan lorl 10 lho Conlor for a parly lor thoso who parllclpatod In RAGBRAI, MolsolsaJd tho quill rorno nollod $593.50. Tho wlnnor ollho quill. Gono Brawnor, camo by a low days lalor 10 donalo $100 10 tho Gilt Fund bocauso ho ond his wllo woro onJoylng tho quill so much. Molsol roporlod thai aho had spokon 10 Exocullvo Commllloo mom bora 10 gol pormlsslon 10 buy tho Universal Troadox, a machlno worth $4,200 for $500, It Is now Inslallod In tho gamo room, Molsol and Wagnor roportod thai tho communlly lhoalor fund raising plans aro comploto, Tho dato Is Novombor 8 at 7:30 p,m. and i1ckols aro $10 oach, Tho play is 'SOChil Slicutily' und volunloora will nood 10 aoll 265 tlckots which will mako aboul $2,000 for tho Sonlor Conlor Gilt Fund, Thoro will bo a half.hour Inlormlsslon and froo dossort and colfoo will bo sorvod, MolsolsaJd tho volunloors soiling tho mosl IIckols havo an opportunity 10 win prlzos, Flrsl prlzo . a placo on tho Dos Molnos orChrlslmas Splrlllour; socond prlzo . a $20 gill corllficalo at tho Eldorcral1 Shop; third prizo . a $10 gilt cortlfieslo 10 lho Eldorcralt Shop, This sparkod a discussion aboullho success of Iho lhoalor nlghl bolng a bollwothor lor a foundation, fund raising, oslabllshlng a foundation, soloctlng mombors lor a foundation board, and Invostlng funds from a foundation, Bussa movod that Iho roundallon discussion bo an agonda Itom In Soplomber and rocommendallons bo made allhat moollng. Slagor socondod. Mollon carrlod, all ayol. i WBUiDAY UPDATE. WAGNER, MEISEL: Tho dalo for lho 9th Birthday Colobratlon Is Soplombor 17 al 1:00 p,m, Wagnor said arrangoments Include musician Lyro Boaver, cako and coffoo, a program from Hoovor Ubrary on Proaldonts' WIvos' Hats; and a slngalong, In addition, a special program with voluntoers roprosentlng all the dllforonl groups Is being finalized with holp from Deanno Wortman, artist. ! I 1 ; , ! yQWt:lIEEB DINNER QISCUSSION . GEASLANO: \ ' Goasland said tho commllloo had mol and rocommondod Monday, Oclobor 22 for Iho dalo, Sho said lho commllloo will meal again and roport back In Soplombor with a IIs1 01 dutlos, Sho also askod lor Ideas on ontortalnmont and docoratlons, QEE~ QISCUSSION: Hood roportod a chango for Council 01 Eldors moetlng from tho third Wednosday to lho first Wodnosday, She said sho and Frieda Shannon would bo giving tho loodorshlp training again this yoar, If" o [I =1 '~I LI.' Mlnulos Sonlor Conlor Commission AuguSI 20, 1990 Pago 5 Hood also roportod that sho allondod City Council and Suporvlsor mootlngs, Sho showod thom plduros of tho quill wo woro raffling and dlscuSlod slall's Involvomenl with othor agonelos In providing aorvlcos to sen f ors. Tho Commission dlscussod asking tho CIIy Council and Board 01 Suporvlsors not 10 eppolnl curront Councfl of Eldors pooplo to tho Sonlor Conter Commission, It was docldod thallho Chair of tho Council of Eldora ahould wrlto a lollor 10 that offoel 10 both groups whon an oponlng occurrod on tho Commission and Geasland addod any rocommondatlons for appolntoos could bo monUonod In tho lollor, Tho meotlng adlournod al 6:25 p.m, Mlnules propared by Joyeo Phelps, Sonlor Conlor Socrolary, Mlnutos approvod by Gorry Busso, Sonlor Conlor Commission Socrolary, Ifill I ,I , , !! i I I I i I! " I i' ;' . ."J '~""l I 1 .j I I I' i Ii I 'l I , " i' '.\Il>\) o . [I :, '~I C, MINUTES BOARD OF EXAMINERS OF PLUMBERS MARCH 20,1990 ROBERT A. LEE RECREATION CENTER MEETING ROOM B MEMBERS PRESENT: STAFF PRESENT: CalL TO OBD.EB: Jim A1borhuky, Miko Drockman, Frank KIlpatrick, Jim Mullor Ron Booso Tho mooting was callod 10 ordor a14:10 p,rn, by A1borhasky, APPROVAL OF r,lINUTES OF THE lAST MEETlNQ: ~oO','Cd /)'1 Orocl<man, aocondad by MUr.if. 10 ipprov'i \hi mifllitiii iiltho OCIobOr 4, 1989, moollng as .ubmlttod, Tho motion carrlod unanlmous~, Drockman nomlnalod A1borhasky 10 sorvo a socond lorm as Board Chairman, Mullor socondod tho nomination, Thoro woro no othor nominations, A1barhasky was oloelod Chairman for 1990 on a 3-1 volo with A1borhasky casllng tho dlssonllng vote, i i: p \1 II Thore woro OVo appllcanls lor tho Journoyman Plumboll oxam and throo applicants lor lho Maslor Plumboll oxam, Kllpalrlck movod thai all throo applicants for tho Maslor'. oxam bo approvod, Mullor socondod tho motion, Tho motion carrlod unanimously, 01 tho appllcanls lor tho Journoyman Plumbor oxam, Tom Krlz was approvod, Tho romalnlng appllClnt., Don Parker, ChOI McCaw, Robart Van Hamme and Strotlon Bon:cotor. nooded more vorfficatlon ollho longlh 01 tlmo of lholr pracllcal oxporlonco, II was movod by Kllpalrlck and locondod by A1borhasky thai oach submit proporly nolarlzod W.2s 10 vorlfy Ihallhoy had workod as appronllcos lor tho requlrod lour yoarl, , , .! i I ~: Thoro was no othor buslnoss, ~: Mlko Drockman movod lor adjournmonl al 4:50 p,m, and tho moollng was adjournod, Mlnutos submltlod by Bornlo Osvald, Socrolary, Board 01 Examlnors 01 Plumbors, Approvod by: ) I' ) I tJ,.'I4../j ,--" 1 0/.1 1_" . '- I / \ ,. ' A.I II. I . ~I / I hlsblg\expl3.28,mln II" I, I' ~~ l~ 1 o fl :, '~I h .. MINUTES IOWA CITY BOARD OF ADJUSTMENT SEPTEMBER 12, 1990.4:30 P.M, CIVIC CENTER COUNCIL CHAMBERS ... .....'1 , 'I . 0.' ....j I " - .......1 \'._. .... .<J f',,.,,,,.. . MEMBERS PRESENT: Barta, Galor, Johnson, Mosslor, Pelton MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Nono Rockwoll. CMsUanson, Noll John Slokos, John SCOIl, Kall1erlno Tach au, ChrfstOphor Roy. Nora Roy, Priscilla Wrighl ~: Chairperson Pelton called tho meellng 10 order al 4:31 p.m. MQIlQ!!: Johnson movod to opprovo tho mlnulos of tho Augusl 8, 1990, Board of Adjuslmont mooting. Barta socondod. Tho motion carrlod 5.0. 1, ~. Public hearing on a roque31 submlllod by Soull1gato Dovelopment lor a spoclal oxception to pormll a yard modification In tho CC.2 Zono lor proporty locatod at 1987 Broadway. Rockwell roported that lhls roquost has boon wlll1drawn at tho roquost 01 thO appllcanL MOTION: Golor moved 10 withdraw SE.9011 ottho request 01 lho appllcanl. Johnson secondod. Tho motion carried 5.0. !, , 2. ~E'901,g. Public hewing on a request submlttod by John Scott, Kethorine Tachau, John Stokos and Margwet Slokes for a spoclal excepllon 10 permit yard modifications for a zoro lot line gwago roplacementln tho RS.8 Zono lor proportles localod at 1173 and 1175 East Court Slroel. Rockwell rovlowed lI1e staff roportod doled Septembor 12, 1990. Sho reported thai sho hod rocelved a call 'rom Shown Murphy, 421 Oakland Avonue. who oxpressed a concom regarding tho high number 01 school chlldron who walk on Maplo Slroel, Murphy hod Indlcaled ho would nol opposo 1110 spsclal oxcopllon If tho recommended condlllons wore rotalned, \ ' Slall recommonded approval of SE.9012, a request 10 reduco tho yard loqulromonls for proportles locatod al 1173 and 1175 Easl Court Strool to pormlt a zoro 101 line garogo replacomenl subloClto: 1) tho front yard modlncallon bolng IImltod 10 a 12.loot roductlon lor tho 24.1001 width 01 tho garago, thus locollng tho garago olghlloOl bock from Iho Maplo Slroot righl.of-way, 2)lho roducllon of tho sldo yord roqulromont Irom throo 1001 to zoro fool lor tho 24-footlength of tho garago, 3) lho alopo of vogotatlon being laperod to provldo vision triangles bolh oasl and wosl ollho drlvoway with two 01 1110 triangular sitos /8S'd fJ [f .3 ,'3 ,.,-, . , , ~ J>.... ~- I.\.l~ J , [f ~ '~I 8 MINUTES IOWA CITY BOARD OF ADJUSTMENT SEPTEMBER 12, 1990.4:30 P,M, CIVIC CENTER COUNCIL CHAMBERS ''''1'1 4 .... .. .011 ~ ~ I ~ '. -...,", \"... ....... .'" .'r"~W'" . MEMBERS PRESENT: Barta, Galor, Johnson, Messlor, POllon MEMBERS ABSENT: Nono STAFF PRESENT: Rockwoll, Christiansen, Noll OTHERS PRESENT: John Stokos, John Scott, Kathorlne Tachau, Chrlstophor Roy, Nora Roy, Priscilla Wright ~: Chalrporson Pelton called tho mooting 10 order al 4:31 p,m. ~SIDERATION OF THE MINUTES OF AUGUST 8, mQ: M2II.Q1i: Johnson moved to opprovo tho mlnule9 of tho August 8, 1990, Board of Ad/uslmont moettng. Barta secondod. Tho motion corrled 5.0. " 1. ~. Publlo hoaring on a roquest submltled by Southgate Dovolopment for a special excoptlon to pormll a yard modification In tho CC.2 Zono for property localed al1987 Broadway, Aockwoll reported thai this request has boen withdrawn at tho requost of tho applicant. M.QIlQH: Galor moved to withdraw SE.9011 ot tho requost of the applicant. Johnson secondod. Tho motion carried 5.0. i I ! "J , , il II , i I . ; 2. ~E.901g. Public heOtlng on a requost submitted by John Scott, Katherine Tachau, John Slokes and MargOtet Stokos for a special exception 10 pormlt yard modifications for a zoro lot line gOtage replacomontln lho RS.a Zone for proportles located at 1173 and 1175 East Court Stroel. Aockwoll revlowed the slaff reportod daled Septembor 12, 1990. Sho roportod that sho had recolved a call from Shawn Murphy, 421 Oakland Avenuo, who exprossed a concern rogardlng lho high numbor of school children who walk on Maplo Stroot, Murphy had Indicated he would not opposo tho special excepllon If the recommondod condillons woro relalnod, . ~ Stall recommendod approval of SE.9012, a requesl 10 reduco tho yard roqulroments for properties located al 1173 and 1175 East Court Slroot 10 pormlt a zoro lotllno garago roplacomont sUbJecl to: 1) tho Ironl yard modificallon bolng IImllod to a 12.1001 reducllon for tho 24.foot width of lho garago, thus locallng tho garago eIght foel back from tho Maplo Streot rlghl.of.way, 2) tho roducllon of Iho sldo yard requlromont from lhreo foel to zoro feet for tho 24.fool longth of tho garago, 3) tho slopo of vegotatlon being taperod 10 provldo vision trlanglos bolh oast and wosl 01 Ihe driveway with two 01 tho triangular sitos /8S'~ I. i' I 0 [I ,:, ,'~I CI Board 01 Adjustmont Soplombor 12, 1990 Pago 2 alloast Ion leelln longth as moasured from tho point ollntorsoctlon 01 tho oasl odgo of tho drtvoway and tho nOrlh odgo 01 tho Maplo Slreol pavomonl and Irom Iho point of IntorsocUon on tho wost odgo 01 tho drlvoway and tho north odgo 01 tho Maplo SlreOl pavomenl, and 4) conslrucllng tho garago In a stylo that Is comparablo 10 tho oxlstlng garago and compatiblo with tho surroundlng nolghborhood. ~: j<athorlno Tnchau, oDollcnnt, asked II thO applicants should spoak In lavor 01 tho potltlon as It was originally submltlod or as II had boon modlllod by slall, Pelton rosponded that tho applicants should spoak In favor 01 tho petition as they wantod It prosontod, John Stokos, tlli...Ensl Court Slroot, commendod slall for Umollnoss 01 action and prolosslonal oltiludo, Ho slrossod thut wolking with slilfl Wail a poilitiYiI illljlilnanCillor thil appllcanls, Stokos slatod, howovor, thai ho takos oxcoptlon with slall's recommondatlon regarding thO olghl.fool setback. Ho notod that In order to build a lull.slzo garage, the now strucluro will noed to oncroach six fool lurthor Inlo what Is alroady a small yard, He slrossod that an addlUonaJ olghl.loOI oncroachment would rosult In tho loss of almosl30% 01 thO doplh of tho back yard and docroase tho available opon spaco. Ho noted thai ho bellovos this would bo detrlmenlaJ to Iho nolghborhood. Slokos statod that Maplo Streotlunctlons as an alloy and whllo ho agreed that tho vision trianglos would Incroaso sololy, ho would Ilko 10 SOD maturo troos rotalnod, Ho said tho additional olght.footsolback doos not rolato 10 thO safoly Issuo, but only 10 tho Issue of oll.stroot parking, Ho slrossod lhallho drlvoways will not bo usod lor oll.streot parking, Tho doslro 01 tho applicants Is to locato tho new garago door whoro tho old door Is currontly locatod. . In rosponso 10 a quostlon Irom Polton, Stokos slated that In order to construct a lunctlonal garago, thoy will nood to oncroach six footlurthor onto tho lots, In rosponso to a quosllon lrom Barta, Slokos stalod that the applicants curronlly do nol park In tholr driveways, Johnson askod for Information rogardlng parklng rogulatlons lor COUll SlIool, Slokes rospondod that parking Is allowod on tho south sldo 01 Maplo Stroot and on lho north sldo 01 Court SlrooL Galer askod lItho applicants had concoms rogardlng tho rocommendod vision trlangles, Stokos responded that orlglnally lho appllcanls had thoughtlhls rocommendatlon would requlro tho oxcavatlon 01 this aroa, bul ho slrossod that Rockwell has clarmod that It moans c1earlng oxlstlng vogotallon, Ho Indlcatod thai ho Is concornod wllh the rool system or an existing malure maplo treo on his neighbor's property to lho oasl. Barta askod If this troe would be Impaclod If slaff's rocommondatlon wero to bo lollowod, Slokes respondod that particular troos should bo proloctod with stall's recommendation, . Rockwoll slatod thai tho oxlstlng olovallon on tho oasl sldo of lho drlvoway would not roqulro grading, but sho nolod thai grading would bo requlrod on tho wost side 01 tho drlvoway, Polton askod If condlllon #3 should bo clarlflod to spoclfy whiCh slopoS would nood to bo excavatod, Rockwell stalod yos, tho condlllon could spoclfy excavallon on tho west sldo would bo noodod to tapor Iho area while tho oasl sldo would nol roqulro grading. Howovor, B largo bush would noed 10 bo trimmed back to assuro vlslblllly, I ,I I 18Sd , rf "::i LI n . - Board 01 AdjuSlment Soptombor 12, 1990 Pago 3 John ScotU 173 Eas/ Court Stroor, staled ho Is In favor of tho orfglnal proposal, Ho noted lI1at sottlng tho garago further back Into lho lot would Incroaso tho amounl 01 oxcavatlon neodod becauso of 1110 slopo of Ino lot. This could croalo tho potontlallor probloms with lho foundation 01 tho garago bocauso 1110 furthor back lho garago Is, tho more likely II Is thai 1110 drlvoway will also noed rotalnlng walls, Scott slatod that moving back the garago the 14 foot as rocommondod by Slatt would croato a groator concontra. tlon 01 strucluros, docroasa open spaco, and havo a nogatlvo ImpoCI on tha neighborhood, He stressed thai they were meroly asking lI1at tho status quo be malnlalned In tho neighborhood and nolod thai most garagos on Maplo Stroet aro similarly sltualod, Chrislooher Rov, l1Q3 Easl Court Slreol.lndlcolod thai he IIvos JUSI wosl 011110 Scolt's property. Ho notod thai tho yards In tho nolghborhood aro small and thai ho would lIke 10 avoid docroaslng tho slzo of yards any lurthor. Ho bolloved docroaslng tho slzo 01 yards would h!!vo 11 nognUvo Impact on tho "Isual value ar.d appoarance 01 tho IoL He stressed thai as a nolghbor, ho Is In lavor 01 maintaining tho stalus quo wlll10ul damaging tho maturo troes whllo allowing tho garago to bo oxpandod 10 accommodalo largor cars, Priscilla Wrklht. 409 Oakland Avonuo, statod thai hor proporty 1I0s oast 01 tho oxlstlng garago, Sho oxpressed thai hor prImary concom Is prosorvlng lho maplo troo In hor yard and stressod that sho doos not want Its roolsystom to bo disturbed, Sho Indlcalod thai sho has no objoctlons to the rebuilding 01 tho garago and Is noutralln rogard 10 tho additional olght.foot sotback. Pollon askod which placomont sho would pro fer. Wrfghl Indlcalod that sho would rathor nol say, Sho slrossod that sho had no obJoctlons to, trimming tho vegelatlon In Iho vision trianglos as long as no grading Is roqulrod on tho sldo adjacont to her proporty. Chrlstoohor Ro'{. slrossod thai ho beliovod parking Is nol at a promlum In tho nolghbor. hood. Ho no led that he Is the only resident who parks on Maple Slroot and cllod that there Is generally spaco available on Court StroeL In response 10 a question from Barta, Roy stalod that ho bolloves Maple Streolls safo for school chlldron as It currontly oxlsls, Ho slrossod that II doos not have much through tralllc bocauso II onds at Oakland and Clark Sltool with an unpavod portion as II noars Clark Street. Ho notod thai aofoly Is much mora a problom on Court Stroet because of Iho tralllc and speed, Priscilla Wriq~t, 409 Oakland Avenuo, agrood that plonly 01 spaea Is available on Maplo Streel lor parking. She noled that the problem Is lhat residents of Court Slreot ollen park on Oakland Avenue whero parking Is al a premium. ~alhorino Tnchau, 1173 Easl Court Slreot slatod thai grading on the west side 01 tho driveway would rosullln tho loss 01 sevoral maturo arbor vitae. She Indlcatod she would pro fer 10 havelatlludo lor croatlve allernatlvos and sires sod thai she suspects lhal theso lrees were planlod to provenleroslon and provide privacy, Sho stressed the deleriorallng condition 01 the garage and noted that Ihe side cn hor property Is currently non.functlonal because lI1e door no long or opons, Sho notod thai robulldlng the garage would rosullln an Incroase In ott.strool parking lor her residence. Tachau slated lhat the garage Is currontly unsightly and nolod that many accessory structuros In 1110 aroa aro noar 10 tho pavoment. In rosponse to a qUOStlon Irom Johnson, Tachau Indica lad lhat sho currontly parks on the north side of Court Stroot, ItSd rl ,:, Y , I Board 01 Adjuslment Seplember 12, 1990 Page 4 Nora Rov, 1163 F.asl Court StreeL stressod thai moro safoly hllZards exist In tho nolghborhood bocause 01 Iho soccor fiold and rolalod trafllc, Sho omphaslzod that thero are no lraffic.relaled probloms assoclalod with olthor tho Slokos proporly or tho SCOIl. Tachau proporly, BOARD DISCUSSI~: Polton suggoslod that tho nolghbors contacllholr City Council mombors rogardlng parking concorns and safoly Issuos. Polton askod Rockwoll II sho has boon contactod by nolghbors, Rockwell rosponded lhal she had recelvod two calls Irom Shawn Murphy, Sho Indicated lhat the IIrsl call was an Inquiry only and tho second call oxprossed saloly concoms which woro decroasod by statl's recommondations, Johnson noled lhat lhe neighborhood Includos boautlful back yards, but Indlcalod thai sho doos nol IIko lhe Idea 01 slrools bolng usod for auto slorago, Barta stalod that his greatesl concern Is with safety, In regard to parking, ho notod that a longor drivoway prcbably would not Impacllho parking situation slgnlllcantly slnco parking Is available on Maple Street for these resldencos. He saId ho would IIko to have approval conditio nod with a specific provision 10 proloct tho maturo maplo lroo bocauso this Is a common concorn among tho nolghbors, Barta Indlcatod that ho has no problom wllh maintaining tho stalus quo and would IIko to havo tho vision lrianglos II II Is posslblo. Ho strossod thai II will bo an Improvemonllo havo tho garago replacod, Pelton noled that tho properly owners Involved aro In agroomonl and aro supported In their requosl by tholr closest neighbors. Ho slatod that noarty all of tho applicants' opposition 10 staffs rocommendatlons aro rolated 10 condition #1. Ho cllod tho pocullarlly of Iho proporly bocauso 01 tho slopos and tho chango ollho alloy 10 a stroot. Pollon Indlcatod that ho sharos Barta's concem regardln9 the trees, espoclally tho maluro maplo treo on the Wright proporty, SCOIl statod that ho believes the maple lree could bo alloclod by lho vision trianglos and he expressed concern for the protoctlon 01 a pin oak that could bo Impactod II tho garage wore 10 bo moved back the additional eight foot. Johnson asked II II Is posslblo 10 havo lhe vision triangles whllo protecting Ihe malure lroes, ROckwoll stalod that tho condition could specify that grading would not bo allowed on Ihe oasl sldo of lho drivoway. Pollon noted thai while the requosled special excoptlon Is substantial, Ills also woll oxplalned. He slressed thai there Is a neod for open spaco In thoso back yards, Johnson emphasized that the now garago will enhanco Iho neighborhood, espoclally slnco tha plans ore lor a garago thai Is archlleelurally appropriate. ,MOTION: Mosslor movod to approvo SE.9012, a spoclal oxcoptlon to pormU a zoro lotllno garage roplacomontln tho RS.8 Zono for proportlos localod at1173 and 1175 East Court Slrool subjoct to: 1) the fronl yard modification bolng a 20.fool roductlon for tho 24.foot wldlh of tho garago along tho Maplo Strcot rlght-of.way, 2) the reduction of Ihe sldo yard roqulromont from throo foot to zoro foot for both proportlos for tho 24.footlongth of Iho garago, 3) tho slopo and vogotatlon bolng taporod to provldo vlalon trlanglos both oast and wosl of tho drlvoway with two of Iho Irlangular sldos al loasl ton foot In longlh as moasurod from tho poInt of Inlorsoctlon of the oasl odge of tho drlvoway and tho north odgo of tho Maplo Stroot pavomont end from tho point 01 Intorsoctlon on tho wost edgo of tho drlvoway and IfG~ rl :, LI e ' - Board 01 AdJuslmont Soptombor 12, 1990 Pogo 5 tho north edgo or the Maplo Streot pavoment provIded that any elCcavallon does not negallvoly Impactlhe exlsllng malure trees, and 4) conslrucllng Iho garago In 8 stylo thai Is comparablo 10 tho exlsllng garogo and compatlblo with Iho surrounding neighborhood. Galer seconded. Chrlsllanson oxpressed concern with tho use ollanguago thai would bo 10 tho dotrlmonl of onlorcomont. Ho slalod thai a condlUon Ihal prohibits grading to tho oast sldo 01 tho drfveway prevonts danlago 10 the lroos and Is enforceable, Rockwoll asked" the grading prohlblllon would provent tho widening 01 tho drivo, Christiansen staled lhal tho condillon could bo worded so that grading prohlblllon rolaled only 10 tho vision trlanglo requlro. monls. Chrlsllansen suggested thai CondlUon 3 be amended to read: 3) the slopo end vegetation being tapered to provIde vision trlanglos bolh O!lst nnll west of tho dtiVilWliy wllh two 01 tho triangular sldos ot loast Ion fool In longth os moasurod from tho point of Intorsocllon of tho oast odgo of Iho drlvaway and Iho north odgo of tho Maplo Slroot pavemontand from Iho point of Intorsoctlon of tho wost odgo of tho drtvaway and Iho north odgo of tho Maplo Strool pavement, oxcoptlhat no gradIng shatl bo roqulrad on Iho oast side of the drlvoway as e result of tho vIsion trlanglo roqulromonls. Mosslor agrood to amend tho mollon as rostated, GaJor agreed wllh tho amendment. Tho motion carrlod 5.0. \: ;' BOARD OF ADJUSTMENT INFORMATION: Rockwell slalod thallnformallon on sculplures will bo provldod 10 the Board al Its OClober 10, 1990, meollng, Pollon slaled lhatlho noxt moollng will be October 10, 1990, with a lunchoon plannod for that dalo 10 honor formor Board of Adjustment Chalrporson David Winogardon, ADJOUBNMENI: f! Ii i The meoUng was adjoumed at 5:40 p,m, '1 I , , John POllon, Chairperson ~~O~ Melo Roc ell, eard Sllcrolary Mlnutos submltled by Mary Jo Nell, mlnl'llo..1I les~ '\ 'M" - [I :, LI '~I MINUTES HISTORIC PRESERVATION COMMISSION SEPTEMBER 11, 1990 . 7:30 P.M. MEZZANINE CONFERENCE ROOM. SENIOR CENTER ';1 I "'J --....- . '.. MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: C6LL TO Om: Russoll, Barrolt. Hanlck, Jopson, Uchl. Ochs Sloolo Mlklo, Moon, Franklin, Noff Chalrpor'on Russoll callod tho mooting 10 ordor al 7:40 p.m. Russoll slalod thai tho paragraph on pago 3 rogardlng tho Bonlon Slrool Brldgo should havo Iino addod 'Iatlng 'A prosorvod portion 01 tho Bonton Slroot Brldgo would bo placod In tho proposod pockol park,' (Barron 81rlvod al 7:42 p,m.) Jopson notod that Barrott', namo Is mlsspollod on pago 4, Jopson moved 10 approvo tho mlnutos as amondod, Ochs socondod, Tho motion carrlod 0.0, Thoro was nono. I ! ..-, Franklin roforrod to a slalomont Includod In tho agonda packol rogardlng tho nolghborhood . services program, Sho slalod lhal tho position 01 Nolghborhood Sorvlcos Coordinator was approvod by tho City Council al tho Initiation ollho CIIy Manager wilh Iho Inlont of oxplorlng 8 now way to manago tho CIIy by organizing neighborhoods lor Involvemonlln govornmonl and to lacllltalo an Improvomont In communlcalion botwoon nolghborhoods and City govornmont. Sho Indlcalod that ono goal Is to Improvo Iho dollvory 01 public aorvlcos 10 Ihoso nolghborhoods In nood, Sho slalod that onco a nolghborhood Is organlzod, It can lhon communlcalo with tho City and bocomo Involvod In Iho Capltallmprovomonl Program, Franklin Indlcatod that tho slgnlficanco for Hlslorlc Prosorvatlon Is In Iho doslgnallon 01 Historic Dlstrlcls and In Iho molnlonanco 01 proporty, Sho nolod lhal as slruclurod nolghborhood associations aro lormed, thoso can sorvo as a communlcollon link lor Iho Hlslorlo Prosorvallon Commission, Russoll askod how many nolghborhood assoclallons will bo lormod, Franklin rospondod that donning tho nolghborhoods will bo her Inlllal Slop, but sho nolod Ihal aomo dolineallon has alroady occurrod, Hanlck suggostod dennlng nolghborhoods along school boundarIes, Franklin nolod lhot tho so boundarlos chango with changos In school capaCIIy, bul IISI t [I ,~ LI .y Historic Prosorvatlon Commission Soptombor 1 I, 1990 pago 2 sho notod thai schools will bo IIkoty 10 sorvo as mooting placos, Franklin lavorabty rospondod 10 a suggostlon from Ochs that proclncll could SOIVO as tho dofinod nolghborhoods. Ucht .trossod thai tho concopt 01 a nolghborhood to hor I. gonora/ty a much .mallor aroa lhan somo of tho City's .chool dlstrlel', Franklin Indlcatod thai nalura/ and .ocIa/ boundarlo. will holp 10 dofino nolghborhoods as will .poclfic Issuos .uch as traffic. Franklin stressod thai lho nolghborhood associations nood 10 bo roprosontatlvo of tho nolghbolhood rosldonls and to bo Iong.torm organization. rathor than moroty a rosponso to a spoclfic problom. Sho usod tho Northsldo Association as an oxamplo of a long.lorm nolghborhood association, Franklin roportod that tho nolghborhood associotlons will havo spokosporsons to communlcato with tho CIIy Council and CIIy commissions. Russoll oxprossod hi. hopo thai tho nolghborhood associations will bring moro public volco to City govornmont. Ho Indlcatod thol this Is an Idoal opportunlly lor tho Hlslorlo Prosorvatlon Commission 10 roach oul 10 nolghborhoods. In rosponso to . quOitiOn kom Hiinick, Franklin ilOtiiil that n 15 natural lor nalghbolhood organizations 10 bo formod os a rosult 01 a spoclfio problom, Sho .IOlod thol tho Inlont of hor offico Is 10 organlzo nolghborhood assoclotlons on a poslllvo nolo and dovolop nolghborhood plans 10 address .poclfic noods and concorn.. Russoll slatod thol as nolghborhood plans arB complolod, tho Hlslorlo Prosorvatlon Commission would Iiko tho plans 10 havo Information rogardlng potontlal dlstrlcls and IndMdual structuros thai could bo ollglblo lor a locollandmalk program II ono Is dovolopod, Ho nolod thai tho nolghbolhood associations could holp In tho Idontlficatlon 01 hlslorlc proportlos and loaluros that aro a part 01 tho fabric 01 tho nolghborhoods, In rosponso 10 a quostlon Irom Jopson, Franklin slatod lhal slall has boon discussing lho Summll Strool plan, Sho Indlcalod thai anor Mlklo and Davidson havo complolod tholr sections, Iho will mool with tho Summll StroOI rosldonls. Russollltatod thai tho nolghborhood association. could bo an ollocllvo vohlclo 10 solvo probloms and also offor polontlaJ lor nolghborhood boaullficatlon, Hanlck notod thai opposition 10 a Bolla Vlsla Hlslorlc Dlslrlel load to tho consldoratlon of a largor dlslrlel to Includo Brown Strool with Bolla VIsta, Ho slatod lhal rosldonls 01 tho Brown Strool aroa havo Indlcalod lhollhoy would profor to hovo tho nolghborhood approach tho CIIy rogardlng tho polontlal for dlslrlctlng. Hanlck nolod thot tho rosldonls 01 tho aroa havo bocomo sldotrackod from tho dlslrlellng Issuo bocauso of tholr concarn v~th tho Morcy Ho:pllaJ Heliport. Hanlck askod II tho Commission could got Involvod In this Issuo and nolod thai thoy aro now galhorlng Information on tho potontlal dlslrlcl and III proportlos, bul additionally Invenlorlos aro noodod and funds will bo roqulrod 10 financo Ihose Invenlorlos, Franklin slalod that ono rolo ollho Nolghborhood Sorvlcos Offico will bo 10 provldo Information to nolghborhoods. Sho slalod thai hor olfico might bo ablo 10 provldo somo asslstanco In colloctlng dala, but not lechnlcal hlslorlcallnformatlon. Sho stalod thallho plans aro lor lundlng for hor olfico In FY93 10 holp financo lho organization 01 Iho nolghborhood associations, Mlklo slalod lhal tho Commission lis 011, can roquost funding from lho CIIy Council 10 conducl historic survoys. Ho statod lhal a planning Intorn has boon hlrod who has oxporlonco In hlslorlc prosorvatlon and can holp wllh tho archltoclural survoys for tho potontlal Brown SlrooVBolla VIsta Hlslorlc Dlslrlcl, Hanlck oxprossod concorn Ihaltho hollport Issuo will sol tho nolghbors back In planning for a his Iorio dlslrlct. Franklin Indlcatod lhal aho had lolkod wllh Stovo VandorWoudo rogardlng tho Northsldo nolghborhood and nolod that aho will aUond lho next Northsldo Nolghborhood Association mooting. IfSI a [f ,:, y S Historic Prosorvalion Commission Soptombor 11, 1990 pago 3 Barrott roportod thai sho Is rovlowlng biographical dala In tho City dlroclorlo. lor Brown Stroot. Russoll slalod that Iho Commission could ask tho Northsldo Nolghborhood Association 10 roquost thai tho Commission procood on tho dlstrlellng Issuo. Hanlck stalod that ho would approach VanderWoudo aboul attondlng tho Commission'. Octobor mooting. Russoll askod thai this 110m bo put on tho Oclobor agonda and notod thai work could bo dlvtdod olthaltlmo 10 avoid dupllcalion. ~UBCOMMaIE~~~: 1. Brown Slroel Hlstorlo Dlslrlc:l . Russoll nolod thai this 110m was dlscussod with tho provlous 110m, 2. Doslan Guldollnes Booklol . Ucht roported lhal tho subcommlttoo will moot again In two weeks and aItor thai moelJng will be ready 10 rotaln a graphlo artist Mlkkl reporLAd IMl somo funds aro avallablo 10 contracl oul for an artist. Barrott slalod thai sho bollovos tho graphic work thai tho subcommlttoo Is consldorlng would cosl allol,II1 $1,000. Moon slrossod thai tho prolocl noods to bo donnod, thon ostlmalos nood 10 bo rocolvod, and Ihon a roquosl can bo mads 10 tho planning dlroelor, In rosponso 10 a quostlon Irom Barrott, Moon statod that formal bids may nol bo roqulrod, Uchl slalod thai tho booklol would conlaln sovoral graphics bocauso Ihoy wonl 10 visually show whal ahould and should nol bo dono, Sho slalod thai tho loxl will bo ronnod during tha nox! two wooks, Barrott rovlowod Iho organlzallon 01 tho booklol which Includos an Introduction, a visual now chart, a rocommondodlnol rocommondod section which Is prodomlnonlly graphics, quostlons and answors, a roadlng IIsl of local rosourcos, and an appondlx wllh moro spoclnc Information, Moon statod thai thoro Is a planning Inlorn In Iho Planning Dopartmonl with an archllocluraJ dogroo who might bo capablo olllno drawings whllo bolng sonslllvo 10 lho subloel, Jopson olforod 10 holp with lho odltlng 01 lho lox!. Ho suggoslod thallho Unlvorslly 01 Iowa graphic dopartmonl bo conslderod bocauso lhoy havo producod somo good work al a compotltlvo prlco, Russoll askod for an updato at tho Octobor mooting and slalod Ihol ho bollovos Ills a good Idoo to putlho moro complox Information In tho back 01 tho booklot. Miklo suggostod Inlorvlowlng approxlmalely throo artlsls for Iho proloct. He Indlcatod that II Information Is Includod on tho oxlstlng dlstrlcls, this should bo as an Insort In anticipation of fuluro changos, I, Q1SCUS~ION QF COUNlX PROpeRTY TAX AB~n/ylEN!: Mlklo statod Ihal ho has rocolvod sovoral calls from proporty ownora ollglblo for proporty lax abatomonl and ho forwardod lhoso calls 10 lho Johnson Counly Historic Prosorvatlon Commission, Ho slated Ihat Laurlo Robinson has Indlcalod Ihot lho Johnson Counly Historic Prosorvatlon Commission doos nol havo tlmo 10 pursuo lhls, bul sho olforod to Sll on a commlltoo 10 rovlow this Issue. Russoll agrood 10 contact tho Chalrporson of tho Johnson County Hlstorlo Prosorvatlon Commission to approach Iho Boord of Suporvlsors In a lolnt olfort. Mlklo roported that Marlanno Maddon has volunloorod to Sll on tho commllloo and ho notod that ono moro porson would bo noodod, Ho atatod thai Robinson wlshod 10 dolormlno 1111 will cosl Ihe counly money to enact tho abatement program beforo approaching tho Board 01 Supervisors. \ . IfSI - - [f ,9 LI h ~ Historic Prosorvallon Commission Soptombor 11, 1990 pago 4 DISCUSSION OF REOUEST TO CONDUCT TOUR OF HISTORIC SITE~: Russoll slatod thatlhls 110m Is rolatod 10 a roquOSI for lours 01 hlslorlc sitos lor tho Alumni Assoclatlon. Mlklo slalod thai ho forwardod tho call 10 tho Frlonds of Historic Prosorvatlon, bul no ono Is avallablo 10 conduel lho lour. Ho nolod thai Jan Nash would holp proparo tho lour, bul will not be ablo 10 load It. Barrott suggoslod gMng tho roprosonlallvo 01 tho Alumni Assoclallon namos 01 Individuals who could conduel lho lour for pay. Sho slaled that sho bollovos It Is approprlato that a lour guldo would bo paid for tholr sorvlcos. Jopson slatod thai ho would oxpoel 10 SOB moro roquosls In tho fuluro bocauso this Is soon as a way 01 Incroaslng lourlsm In Iowa CIIy. Mlklo agrood 10 forward a lollor to tho Alumni Assoclallon, DISCUSSION Of FUtlDI~GJv!ATTERS: Mlklo slaled thallho Prosorvatlon Fund Grant was dlscussod as a polonllal sourco for funds for the graphlo artlsl for tho Doslgn Guldollnos Booklot. Ho alalod that II othor lunds ora avalloblo for tho graphlo work for lho booklol, lhon olhor Ideas can bo dlscussod for lhls grant. Ho slalod that lunds could bo soughl Irom tho Nallonal Trusl for tho Guido Map roprlnt slnco II Is on oducallon.rolatod proJoct, Ho slatod that lunds could bo soughl from tho CIIy Council lor tho complotlon 01 survoy work, Russoll alalod thai tho argumonl can bo mads Ihallho survoy work Is an approprlato rolo 01 City govornmenl and lho Hlslorlc Prosorvallon Commission, Ho statod lhat ho would work with Mlklo on tho Prosorvallon Fund gront lor tho Oclobor 1, 1990, doadllno for lho Guido Map reprint. Barroll suggeslod Including scoring and folding In lho prlnl estlmalo, Mlklo roportod thai no calondar Is avallablo rogardlng prosorvallon workshops In tho slalo, Ho alatod thai thoro Is a slato.wldo moollng In Juno and opproxlmatoly throo workshops which gonorally coslloss lhan $25, Russoll askod If Iho Commission wantod funds 10 bo allocatod 10 dofray roglslraUon feos for Commission members 10 allond workshops, Ho strossed Ihal II Is nocossary 10 docldo If lhls Is an approprlato allocaUon of funds ond If It Is, whal would bo tho approprlato dollor amount. Jepsen statod Ihal ho feels such a plan would bo approprlato as long as It Is dovolopod to show how lho skills ond Information obtalnod from workshops would bo ullllzod, Ho slatod thai ho would support approxlmaloly $25 for oach mombor If Umo Is sot asldo In lho meotlngs lor roports on workshops Ihal havo boen allondod, Hanlck slatod lhat ho would preror 10 havo tho funds allocatod In a way 10 allow for moro noxlblllly. Uchl strossod thai sho has allondod sovoral conforoncos and pays tho roglslrallon foos horsoll, Sho omphaslzod thai whal sho loarns al Ihe workshops Impacls hor effocUvonoss on tho Commission so aho bollovos this would bo a 10glUmato budgot roquost. Moon nolod lhat the Planning and Zoning Commission has lhls Iypo of funds, Russoll atalod thai tho Commlsslonora voluntoor tholr servlcos and ho Ihlnks It Is approprlato to ask for funds lor Iho Commlsslonors 10 usa for conforonco allondanco, Ho slatod thallncroasod conforonco allondanco can holp with Iho acqulslllon ollnformaUon. In rosponso 10 a quosUon from Russoll, Moon slatod lhalll budgolod funds ero nol spont, lhoy will rovort back to Iho gonoral budgot and Ihls could lowor Iho allocation for tho following year, Russoll asked If additional funds will bo noodod for tho Doslgn Guldollnos Booklot. Borroll atatod Ihst postsgo will bo tho only romslnlng cosl and should nol bo significant. IfSI 1'1 [I . =1 LI ',-, HIIlorlo ProsorvaUon Commission Soptombor 11, 1990 Pago 5 Jopson movod thai tho Hlltorlc ProsolVatlon Commission aulhorlzos lis Chair and planning Ilall to proparo a National Trusl Prosorvatlon Fund Grant for tho Oclobor 1, 1990, doadllno for purposol 01 lundlng a socond odltlon 01 tho Historic Guido 10 Iowa CIIy. Uchl socondod. Tho motion C81rlod 6-0. Russoll notod thai a HRDP granlls pondlng for tho local prosorvatlon plan. Mlklo nolod lhal Iho Commission dlscussod applying for CDBG lunds. Ho Itrossod thai CDBG funds must bonofit Iow.modoralo Incomol and ho nolod thai thoro sro roslrlctlons on tholr uso. II was Iho consonsus 01 tho Commission nollo apply for CDBG lundlng lor a prolocllhls yoar. fBill.RVATlON COMMI$SIO~f9RMATl0N1DISCUSeI9N: RUSlol1 roportod thai tho Johnson Counly Courthouso rododlcallon was on Soplombor 9, 1990, and WlIJ won anondod. Ho roponod thai tho Board 01 Suporvlsors Is planning on ronovatlng tho north sldo 01 tho lop floor 01 tho Courthouso and lhls would complolo Iho ronovatlon projoel, Ho Ilalad that tho opon houso ollho Johnson Counly Asylum Is schodulod for Soplombor 23, 1990, and ho urgod tho Commissioners 10 allond. RussoU roportod thai ho spoko allho Iowa CIIy Womon'a Club and dlslrlbulod lho Guido Map. ~, Mlklo roportod lhat Susan Horowitz had roquostod Ihallho Hlstorlo Prosorvatlon Commission v10w tho Yowoll Stroot Molfil collagos, Mlklo roportod Ihat Iho stato rovlow commllloo found thai tho ono Moffil collago was ollglblo and did nolo lhalll would bo Idoallo havo all of tho collagos nomlnalod. Russoll slalod thai a nolghborhood association could holp 10 oncourago tho othor ownoralo nomlnalo tholr proportlos. Hanlck Indlcalod II may bo approprtato for tho Commission to approach tho nolghborD, Russoll asked thai Mlklo Inform tho Commission whon lho "nal doclslon Is mads on Iho Moffit collago 10 Ihal olhor ownora can thon bo notlflod, Mlklo notod lhaltho tax abatomonl program Ihal was dlscussod oarUor In Iho mooting has alrucluros on lho National Trust as Its "rst prlorlly, ~ . Mlklo roportod thai bocauso of a conmcl allhe Dopartmenl of Nalural Rosourcos, Plum Grovo was closod two months oarly, Ho alalod lhal Jan Nash has roportod lhal II will now be kepi opon without Nash In hor position, Ho stated Ihat within two yoars tho jurlsdlellon wlU chango from lho Dopartmonl of Nalural Resourcos 10 tho Stalo Historical Socloly. Mlklo rovlowod Iho Informatlonallloms Uslod on lho agonda. i I I ~: \ ' Tho mooting was adjournod al 9:29 p.m. Mlnulos aubmlllod by Mary Jo Noll, mlnsVlpc9.11 /8SI ~"ll) . . I o [I .:, LI' EI HINUTES PARKS , RECREATION COMHISSION SEPTEHBER 5, 1990 HEMBERS PRESENTl HEMBERS ABSENTl STAFF PRESENT I GUESTS I FORMAL ACTION TAKEIII Brandt, lIonry, IIradok, Vandorhoof, Watson, Woidoman, Wolk, Willis Stoinbroch Carroll, Kriz, Horan, Truoblood TiIII Shiolds Hovod by WIllIs. socondod by Wolk. to approve tho mlnutos or tho AUQUst 29. 1990 montina as wrltton. Unanimous. CHAIRMAN'S REPORTl Watson roported that thoro would be no commission mooting noxt Wednesday. DIRECTOR'S REPORTl Truoblood reportod that he had a tentative appointmont to moot with noighborhood rosidonts of tho area adjacont to lIickory IJill Park. Hradok updatod tho commission on ths progress of the Ryersons Woods committee, She reportod that an archaeological stUdy will be done, with Johnson County Horitage Trust paying ono. half of the cost of ths study and the commi ttoe looking for an additional funding source to pay the romaining holf, The committao plans to contact ths Mayor'S Youth Employmont Program for assistance in helping construct a small trail systum. COMMISSION TIMEI ADJOURNMENTl Hoved by lIenrv. seconded by Brandt. to ~. Unanimous. The meeting adjourned at 5115 p.m. to begin the second strategic planning session with Tim Shiolds from the Inatitute of Public Affairs, liS.!. I I 1 I I I I ; ! , }, I I ._......1 'i , I i I . ;1 I, , . , '1bt1\ ) rl :, LI cl ' , - MINUTES PLANNING & ZONING COMMISSION SEPTEMBER 20, 1990.7:30 P,M, CIVIC CENTER COUNCIL CHAMBERS _.. ~_..__..~ . .,..., I . .,J ~-. . ,.~Ji;:J ~ .--.-,. MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: CALL TO OROEFl: Chalrporson Scolt callod lho mooting 10 order lit 7:39 p.m, Bovb)org, Clark, Cook. Coopor, Dlorks, Rold, Scott Nono Moon, Millo, Rockwoll, Christianson, Nell RECOMMEN~TY COUNCI~: 1. Recommond donlal by a 7.0 vola 01 Z.9011, tho proposod rozonlng from RS.S to RS.8 lor an IIpproxlmalely 12,000 squaro foot parcollocalod at 1830 I Slroot. 2, Rocommond IIpproval by II 7.0 volo of S.9020, tho prollmlnary and final Largo Scalo Non.Resldentlal Dovolopmont (LSNRO) plan for 2200 Lowor Muscatlno ROlld for a e.oOO squaro 1001 storage buIlding; a 247.spaco parldng loti Illruck IICCOSS rOlld; IInd an Inlornal servIce road, subJoctto: 1) prollmlnllry calculations lor tho proposod dolonUon lacllltlos being submllted to the Public Works Dopartmont, 2) a loltor Irom Shellor.GloboJUnltod Technologlos consontlng to tho uso of tholr proporty for draInage, 3) submlltal of final conslructlon drawings, and 4) an IIgroemont from tho ownor 01 tho railroad spur on tho eastern boundary 01 this proporty consontlng to tho proposod drlvowllY crossing, 3, Tho Commission by a volo 017.0 oxprossod lis support lor Iho Rlvorfronl Commission's proposal for CDBQ funding to dovolop a hlsloric poCkal park liS an Initial slep toward IIn oxlondod rlvorfronl trail syslem. I: \: .' \1 Ii II I I . i , There was nono. CONSIDE~ION OF THE MJt:lUTES OUHE SEPTEMBER 6, 1990, M~: Cook moved 10 approve the mlnutos 01 tho Soptomber 8, 1990, mooting liS clrculalod, Rold soconded, Tho motion carrlod 7.0. ZONING ITEMS: 1. ~ and &iQQ1" Public discussion 01 an application submlllod by John IInd AIIogrll Dano to annox and rozono a 19,53 IIcro tract of land locatod south and oast 01 tho InlorsocUon 01 Sunsol Stroot and Highway 1 Wesl from Johnson Counly C.2 and A.l to CC.2, (4S.day IImllatlon poriod: Soptombor 20, 1090,) /8SJ 1, [f =, 5 t] Planning & Zoning Commission Seplember 20, 1990 Pago 2 Moen reported lhal Ihe appllcanl has orally waived the 45.day IImllaUon period to January 3.1991, and this was Indicated by tho applicant at the Commission's Informal meeting 01 Septembor 17, 1990, Christianson slatod thai the oral walvor was slgnlllcantly wllnoSSOd, Scott staled that this Itom was deferred duo 10 the pending sludy 01 Highway I as an enlrance to the Clly and to permllthe rosolutlcn 01 zoning Issuos In this aroa. Dierks moved 10 dofer Z.9003 and A-9001, e roquesllo annox and rezone a 19,53 acro tracl of land localod south end easl of tho Inlorsocllon 01 Sunsol Strool end HIghway 1 WOSI from Johnson Counly C.2 and Ao1 10 CC.2 10 January 3, 1991. BovbJorg socondod. Tho mollon carrlod 7.0. 2, 6:2ill, Public discussion of an application submlttod by Karen Zamora for a zone chango from RS.S 10 RS-S lor IIn ilppfoximalely 12,000 square fOOl parcel, located al 1830 I Slreel, (Tho applicant has waived the 45-day IImllatlon porlod,) Mlklo reportod thai a rocolpl was rocolvod Indicating Ihal the applicant has recelvod a lottor Informing her thai acUon will bo lakon al lhls meeting, Ho stalod thallho rocolpt demonslrates that Zamora rocolved tho lotter on Seplombor 18, 1990, and sho has not contacted slall slnco thaI tlmo. Scott statod thaI at tho Commission's Informal meotlng It was docldod thaI If Zamora had recolved the loiter wlthoul notifying stall 01 her Inlontlons, the Commission would vote at this Ume. Public discussion was oponed al 7:43 p.m. Thoro was nono, i , Public discussIon was closod at 7:43 p,m. Cook movod 10 approvo Z.9011, a proposod zone chango from RS.5Io AS.8 for an approxlmatoly 12,000 squaro foot parcol, localod al1830 I Slrool. Dlorks socondod. Dierks staled that she will volo against this application bocauso sho believes Ihat at this time the area Is not roady to be zonod RS'8, Reid slatod sho would also volo against this application bocauso tho appllcanl has not pursued the roquosl. She slalod that tho application had potential and slated It Is unlortunale that II was not pursued by tho applicant, Clark requesled thaI Scott slalo for Ihe record the chronological record 01 events regarding this appllcallon, Scott slaled that one ollhe dlfllcullles with this partJcular tract Is that Ills a parcel on which a house was damaged by lire, Under Ihe presenl RS.5 zoning one house could be built on the slla. He slated that the owner had requesled a zono chango 10 AS.S to allow for lis resale and construction to permll a duplex on 1~9101, Scott Indlcatod that In ordor for Ihe RS.8 zono to be applicable and legitimate to this 101, lhoro would have needod to havo boen additional propertlos rezoned from RS.5 to AS.8. He slatod thaI tho applicant was advlsod to soek Input from Ihe surrounding proporty owners as 10 whelher or not they would agroe 10 an AS.8 zoning for their own properties, Scott Indicated that this advice was given approximately six weeks ago and lhero has beon IImlled conlacl I' Ii , ' /fSJ , [f ':, S' 1 ' Planning & Zoning Commission Soptember 20, 1990 Pogo 3 with tho applicant In that Umo with no legal acllon laken 10 securo the agreemont 01 the surrounding proporty owners. Miklo slaled thaI lho requost was originally hoard by tho Commission In July and was doforred unUl August 2, 1990, to permll tho appllcanl 10 obtain lhe consont from tho surrounding propOrly ownors. Ho stated lhat tho appllcanl did notlndlcalo consent at tho AuguSl 2, 1990, moellng and has nol contactod slaft slnco that dato. Scott stalod that this 110m was doferred al the Commission's flrsl moellng In Soptombor 10 allow nollco to bo forwarded to tho appllcanl by roglstored or corti fled mall to Inlorm hor thai acllon would bo lakon al tho Soptombor 20, 1990, moollng. Tho motion fallod by a 0.7 VOlo. Cook moved to dony Z.9011, 0 proposod zono chango from R5-5 10 RS.8 for an approxlmatoly 12,000 square fool parcol, localed at 1830 I Stroot. Dlorks seconded. Tho moilon carrlod 7-0. 3, k2W. Public discussion 01 an appllcallon submitted by C,B. Dovolopmenl, Lid" on bohall 01 property ownor Bjornson Inveslmonl Corp, 10 rozono a 97,04 acro lractlocalod south 01 Highway 6 and wosl of Bon Alro Mobllo Homes from ID.RS to RS.& (95,61 acros) and CN.l (2,03 acros). (45.day limitation porlod: Soptomber 20, 1990.) Rockwell roportod Ihal consldoratlon ollho CN.l roquost had been deforrod 10 Octobor 1&, 1990, Staft rocommondod approval 01 tho RS.& rozonlng roquesl with flvo condillons as follows: 1) Tho cloar undorstandlng thai this out,of.soquenco dovolopmont will bo roqulred 10 absorb all of tho cosls assoclaled with developmont, 2) lho donslly being IImltod to five dwolllng units por acro, 3) provision of a mltlgallon plan, approvod by tho Corps 01 Englnoors and tho Iowa Department of Nalural Rosourcos, which domonstratos tho dovelopmont will not provo harmful 10 tho doslgnatod wellands on this proporty, 4) tho lowost floor 01 any structuro bullion tnls lract shall not bo below flnlshod grado, and 5) sulflclonl public opon spaco, a minimum 01 2,75 acros, will bo provldod for aCllvo rocroallon, Clark askod If tho Parks and Rocroallon Departmenl would havo problems wllh tho additional malntenanco that would bo requlrod 01 a park In this aroa, Rockwoll rospondod thai Torry Truoblood, Dlroctor 01 lho Parks and Recroatlon Dopartmont, had Indlcaled that a minimum or 2.75 acros should bo provided for a nolghborhood park for lhls subdivision and thai It could bo malnlalned by lho Parks and Rocroallon Departmont. Rold askod II lho Parks and Recroatlon Dopartment could malnlaln a wollands trail, Rockwell statod that this Issuo was not discussed because Iho doveloper had Indicated tho Inlontlon 01 rotalnlng tho wotlands, Clark askod II lho City would own tho acllvo park aroa, Rockwoll stalod such ownership would occur only II tho park was dedicated 10 tho CIIy. Sho slatod thai tho devoloper has not Indlcaled an Intent 10 transler open spaco 10 Iho City, bul sho notod thai It such land Is dedlcaled, tho CIIy would bo capablo 01 maintaining It, Rockwoll statod thai languago could bo Included In tho final plat and legal papors 10 tho aftoctlhal It parkland Is dodlcatod 10 Iho City, Iho City will agroe 10 accopl such land, Pubftc discussion was openod at 7:57 p,m, IfSJ . [1 [I ,:, S j:I PllUIn1no & Zonlno Commission Soptombor 20, 1990 Pago 4 FrlUlk Nolson, 2420 Novada, oxprossod his concorn with drainage In 1110 aroa, Ho stalod lhat thoro Is a problom with slandlng walor on lhls tract altor rainfall and that wator has In tho pasl gono up ovor tho curb and Into his yard, Ho askod litho Commission know what tho pllUlnod living aroa lor tho proposod homos would bo, Scott stalod that tho Slorrnwator MlUIagomont Ordlnanco roqulres that runoll allor dovolopment must bo no groator than runoll was prior 10 dovolopmont. Ho Indica led that aftor dovelopmonl tho runoll Is gonorally moro dlroeled than prior 10 dovelopmont and lhal as a rulo the slormwaler dolontlon facllillos oporato as Ihoy woro deslgnod to luncllon, Scott slalod that tho Issuo 01 dralnago has be on Md Villi continuo to bo dlscussod at tho limo the prollmlnary plat rO<luost comes beloro lhe Ccmmlsslon. Ho said tho doveloper Is nol nocossarlly bound to provldo slto plMS for a rozonlng roquost, but 1110 devolopor has boon talking aboul 850.1500 &quare foell/vlno aroa for lho homos In tho subdivision, Scott strossed that tho Commission doos nol havo MY conlrol over design 01 homes In a iulxflViiioli whon It Is not submltiod as a Plannod Dovolopment OVorlay. Nolson statod lhal whllo tho dovolopor may nol bo log ally obligated to provldo plans, It would holp to Mswor quostlons from nolghborlng prcperty ownors, Ho Indicated lhal ho bol/oves an onvlronmontal Impact study should bo conductod, Ho slalod thai the Loopard Frog, M ondMgorod spoclos, may havo Its habitat In lhls aroa, Scott slatod that tho doveloper musl work with tho Corps 01 Englnoors to dollnoato tho wotlands to determine what aroas should be proloclod. Ho stated thai prior to 1110 Issuanco 01 a building pormlt, lho dovelopor must havo slgn.oll by tho Corps 01 Englnoors. Nolson askod litho homobuyors will bo awaro thai this aroa Is a lowland with water probloms. Scottlndlcalod that the lack 01 basomonls should domonstrato this problem and ho notod that a condition of tho rozonlng will bo thai tho lowostlloor of any structuro built on this tract shall nol bo bolow finis hod grado. Nelson slrossod that ho would I/ko to sou othor pooplo bo awaro 01 tho condlUon oflho land boloro thoy purchase lholr homos, Ho Indlcalod that whon ho purchasod his homo 19 yoars ago ho was not lold by tho dovolopor that lhoro wero waler problems In 1110 area. CrnlQ Jonos, 24.14 Novada, staled thai after tho lasl Commission mooting, the local rosldonts mol Informally with tho dovolopor. He slated thai tho doveloper had expressed tho Inlenl that tho struclures bordorlng Iho oxlstlng slngle.lamlly homos would bo slnglo. family structuros and not duplox slrucluros. Jonos asked II a commltmont on this Issuo would be possiblo. Scott rospondod Ihat tho subdivision's preliminary plat will havo a nota staling thai lots abultlng thO current slngle.lamlly homos will bo rosorvod for slnglo.famlly slructl.ros and that 1I10so lols Inlondod lor duplex construction will bo so noted on tho piaL Scott stated thai IIlhoso notos aro made on tho pial, lhls will servo as a guaranloo that tho dovelopmont will occur In this mannor. ,Bonnlo WIlliams, 30 Amber Lano, road a lottor 'rom Gayland and Marilyn Adams, 32 Ambor Lano, oxprosslng tholr concerns wllh trallle, schools, dralnago, and lho noed for an onvlronmontallmpact sludy. Williams asked II sho was tho spoakor from tho provlous Commission mooting thatlho Chalrporson had felt Impllod thai allordablo housing mlghl attracl a spoclfic typo or Inapproprlalo typo 01 resldenl 10 tho aroa, Scott clarified that Williams was tho spoakor lhat lolt him with thai Improsslon, Williams slatod thai sho ,i \ ' /iSJ , ~ rf :, 5 ':, Planning & Zoning Commission September 20, 1990 Page 5 boll avos affordablo housing Is Important and thai sho has no qualms about tho quality 01 pooplo who will rosldo In oflcrdoblo houslng, Sho sloled lhal sho soos horsoll as IMng In allOrdoblo housing and Indlcolod that as a socfal workor sho loels sho Is an advocoto 01 allordablo housing, WIlliams staled that sho doos 1001 that rosldonts 01 allordoblo housing nood accoss 10 nooded sorvlcos. Sho sltossod lhotsho bollovos nolghborhood schools aro Importanl and thaI tho dralnago probloms In tho aroa could couso damago to Iho homos that rosldonts 01 allordablo housing may bo unoblo to hlro somoono 10 ropalr, WIlliams read a lettor from hor husband rogardlng tho nood for an onvlronmonlal Impaclsludy and tho valuo 01 this land as a wlldllfo habltal. Tho IOllor oxprOSSed tho concern thalli tho tracl was too low lor ClOpS, 1I10n Ills Iikoly 10 bo 100 low for houses, Tho lottor also nolad prQ!l!oms In the araa ralatiia 10 WIller mains brooking bocauso of corrosion. Public discussion was closod 018:19 p.m. Scott onlorod Inlo lho rOCOrd a lottor dalod Seplombor 20, 1990, from Linda Moss, 38 Ambor Drlvo, that had boon nOlarlzod and oxprossod hor obJoctlons 10 tho proposod rozonlng. Rold movod to dofor Iho rozonlng roquosl for tho aroa doslgnalod for Iho CN.l zoning 10 Oclobor 18, 1990. Cook socondod. Dlorks askod for a clarlllcaUon of tho alzo 01 tho aroa doslgnatod lor tho CN.l zoning. Rockwollatalod thaI tho roquost has boon rovlsocf from lhroo acres to 2.03 acros. Ro/d and Cook agrood 10 amond tho moUon to clarify that this la a 2,03 acro aroa. Tho motion carrlod 7.0. Coopor movod to dofor tho rozonlng of Iho approxlmaloly 94 acre Iracl from ID.nS 10 RS-Slo Octobor 4, 1990. Rold socondod. Cook askocf If Ills within tho Commission's atalulory rlghls to roqulro tho dovolopor to amolloralo probloms with dralnago on adjacont property, Chrlsllanson rsspondod Ihallf tho nalural dralnago 01 tho aroa takos wator 'rom adjacont propor1los onto this property, thon 1110 doveloper can bo roqulrod to handlo bolh Iho waler that goos onlo tho property from tho adjaconl proporty and tho walor lhatlalfs dJroelly onlo tho proporty. Cook askod If slall know what way Iho walor curronUy drains, Chrlsllansen rospondod lI1althls Inlormallon should bo avallablo whon tho plat Is submlttod and al thai limo tho Public Works Dopartmonl will dolormlno \\hattypo 01 managomont will bo adoqualo, Cook aSkod If tho Planning and Zoning Commission can requlro an onvlronmonlallmpact sludy, Chrlsllanson rospondod thai tho Iowa CIIy Ordlnanco doos not roqulro onvlron. montallmpacl studios, Ho staled that undor a roasonably IIborallntorprotatlon 011110 City's aUlhorlty, tho conclusion could bo roachod that this would bo pormlsslblo glvon 1110 corrocl coso and compolllng roasons, Chrlsllanson Indlcatod thai ho Is not familiar onough with fodorallaw 10 know what would ltlgger an onvlronmentallmpacl Sludy and \ . 115-3 , [f ,:, 5 ~I Planning & Zoning Commission September 20, 1990 Pogo 6 slalod thaI he knows of nothIng In slate law thai would requlro an onvlronmentallmpact study. Cook asked what would bo a compelling roason In this coso, Christianson atated thatlhls would depend on tho Individual clrcumslances and Is part ollho doclslon mDkors' role, Cook askod II tho Clly Is working with tho Dopartmont 01 Natural Resources and tho Corps of Engineers 10 onsuro lhot tho dovelopmonl In tho wetlands will moot their roqulremenls, Christiansen respondod that tho prolectlons doemod by tho Dopartmonl 01 Natural Resources to be appropriato can bo enacted without tho complotlon 01 an onvlronmontallmpact sludy, Cook Slated thai ho Is looking lor floxlbllity In whal Is consldorod to bo a park and alalod that ho would lIke to havo a lrall around tho wetlands bo consldorod as an altomatlvo to a tradillonal park. Ho stalod that tho Parks and Recroallon Dopartmonl Is under budgolary stress and lhls Is espoclally !ruo In regard to maIntaining and dovoloplng amall parks. In rosponso 10 a quostlon from Dlorks, Christianson stalod lhat tho Environmental Protoctlon Agoncy has authority ovor any aroa thai aNecls a wotland, Rockwoll stalod that tho Corps Is conslderod tho load ogoncy In wotlands onlorcomont. In this case, tho Envlronmonlal Protoctlon Agoncy's (EPA)InvolvemontIs dOlormlnlng whethor or nol tho Iowa Dopartmont 01 Nalural Rosourcos and Corps 01 Englnoors slgn.oN Is adequale 10 moellho City's agroomonl with tho EPA. IDNR and tho Corps havo statod thai as long as no fill or building Is locatod dlroctly on tho wollands, thoro will bo no pormit or mlUgallon plan roqulrod, Sho slalod lhal sodlmenlatlon Is vlewod as an oll.sourco contaminant oulsldo of tho agonlos' jurlsdlcllon. Rockwoll slatod that II a mitigation plan Is roqulrod, II would bo bocause Ihe City and EPA havo dolormlnod that It Is nooded to moet the CIIy's agroemont with tho EPA. Dierks askod if the particular clrcumstancos In this caso jusllfy roqulring an environmental Impact Sludy. Christianson Indlcatod that It Is his Inlormod spoculatlon thai a court would uphold tho Imposlllon of roqulring an onvlronmonlallmpact stalomonl, but ho nolod that this Is basod on a caso Ihatls approxlmatoly ton yoars old and similar languago has not appoared In subsoquonl cases, In response to a quesllon from Dlorks, Christianson slalod that In ordor 10 Invoko the requlremenl for a supor majorlly vote by tho CCluncll, 20% 01 the landowners within 200 root 01 tho subJOCl property must formally objocl, Reid Indlcalod thai sho hears anxloty among the residents In tho aroa, Sho stalod Ihat the Parks and Recroallon Dopartment's wllllngnoss to be responslblo for tho malnlonanco of active parkland addresses somo 01 tho resldonl's concoms, She would like to somohow have the 2.75 acros of activo parkland be contiguous 10 the 18 acro wellands 10 tie the opon space logelher and mako malntenanco easlor. Sho slalod thai sho would like 10 see serious Invosllgallon conducted regarding the slormwaler and surface walor dralnago, Clark Indica led thai he seos tho Issuos Involvod os tho schools, roods, surfaco woler runoll, parks, and wollonds. He Indlcoled that the school dlslrlct will determine tho dlslrlct boundaries for the schools, tho Iowa Dopartmenl of Transportallon Is addressing Iho Issuo of roads, and lhe Issuos 01 parks and surface waler runoff will bo addressed during tho 'I . I \ . IISJ tJ . [f ,:, S C, . Planning & Zoning Commission Soptember 20, 1990 Pago 7 subdivision procoss, Ho slatod Ihat ho lools an onvlronmental Impacl study Is unnocossary whon tho Corps 01 Englneors will bo rovlowlng dovolopmonl on Iho wotlands, Dlorks askod for a clarification of what an onvlronmonlallmpact statement would oxamlne, Rockwoll rosponded that Issuos such as roadways and schools would be addrossod primarily to tho oxtent thallhoy Impacltho wetlands, Rockwoll clarlfiod Ihal In ordor 10 Invoko Iho super majority vote by Iho CIIy Council, land ownors who own a total of 20% 011110 land wlll1ln 200 feol 01 the proposod rozonlng musl objoct, Scott Indlcaled thai tho rezoning would be discussed again on October 1, 1990, and lhat the discussion olll1e preliminary plat would begin alll1al time, Tho motton 10 dolor carrlod by a 7.0 voto. 4. ~,Publlc discussion of an application submitted by Davo Cahill to rezono approxlmaloly 43,8 acres localod In tho southoasl quadranl of tho IntorsocUon 01 U,S, Highway 218 and Melroso Avenuo (approxlmaloly one.quartor mllo wost of Wosl High) from ID.RS to RS.5. (45-<lay limitation poriod: October 14, 1990,) Clark slatod lor tho rocord thai ho Is an employeo of tho apptlcant's t1rm. Ho stated lI1al although ho Is nol Involved wlll1 this particular project, ho will refrain from Involvomontln tho discussion and wlllloave tho prosenco olll1e Commission during discussion of this Itom. Clark lolt 1110 Civic Cenlor Council Chambors al this tlmo. Mlklo revlowod tho stall report datod Soptomber 20, 1990, Ho Indlcatod that tho appllcanl Is nollntereslod In pursuing a Planned Developmanl which the stall had suggestod as a way 01 allowing dovelopmont wllhoul disturbing lho onvlronmontally sensltlvo portion 01 tho silo. Miklo reporlod thai Terry Trueblood foels thai tho opon spaco provldod at Wesl High Is not conduclva to a nolghborhood open space and noled thai Ills wlll1ln tho School Board's control and nol tho Clly's, Stall recommended thai the requostod rozonlng of approximately 43,8 acres located In lI1e soull1west quadrant of the Intersection of U,S. Highway 218 and Melrose Avonue 'rom ID.RSto RS-5 be approved, condltlonod upon tho dedication 01 a minimum of six acres of open spaco, Including a minimum 012,75 acres 01 cenlrally located land which has topographic charactorlstlcs that will allow 1110 development 01 a neighborhood playground, In response to a question from Cook, Mlklo said that portions 01 the subdivision ara located one.hall mllo from tho Wesl High tract. Ho staled lI1at Trueblood feels Ihat a neighborhood open space should be centrally locatod and provldo laclllties for young children. Dierks stressed lI1at the School Board Is considering expansion of lI1e facilities at Wesl High and using lhe area for a playground for young chlldron could be dangorous In an area thai has Increasod tralllc of high school agod studonts, Reid askod for a clarlllcation 01 whal constllulos a neighborhood playground, Mlklo slatod lI1al a neighborhood playground should Includo playground oqulpmont doslgnod for young chlldron and aroas such os Informal playing lIelds, Public discussion was oponod al 8:49 p.m. I ji I , , i :, I I> j I I I I , /8,S3 I A _ , [I'~ 5 h Planning & Zoning Commission Soptombor 20, 1990 Page 8 JQhn Wafson. Chnfrnorson 01 lho Porks andj3ocrentlon Commission. slalod lhal a nolghborhood opon spaco should servo Iho noods 01 a plll1lcular nolghborhoOd, He IndlcalOd thai In delormlnlng how much parkland Is noeded, consideration should be given to odJacent parks and neighborhoods, Ho slated that whllo somo subdivisions may havo no nood for opon spaco, others may havo a slgnlflcanl noed. Ho slrossod that tho typo 01 opon spaco roqulrod can vary widely, Scott asked Illho Parks and Rocroatlon Dopartment Is roprosontod In Joint stall meotlngs. Miklo rospondod thai tho Parks and Rocroallon Departmenl Is roprosontod whon Its pllrtlclpallon Is warranted. Miklo staled that Trueblood has roquoslod thai ho be lorrnally Involvod In discussions regarding subdivision of this proporly, Watson Slatod thai In regard to lho parkland development discussed with Z.9013,It mlghl not bo doslrablo 10 havo tho activo parkland adjacont to tho wotlands and he noled lhat thls could be dolormlnod tri the Parks and AUCtOilUOfi Commission. SCOll asked lilt Is tho philosophical position 01 tho Parks and Recroatlon Commission shlltlng 10 bolng moro rocoptlvo 10 passlvo open spaces, Ho noled thai whon the open space policy was discussed bolwoon the Parks and Rocreatlon Commission and tho Planning and Zoning Commission, tho Parks and Recroatlon Commission seomod 10 bo opposod to passlvo open spaco, Watson rospondod thai the current Parks and Rocroatlon Commission has mombers within Interosts In passlvo aroas and other membors Inlerested In rocreatlonal uses. Ho nolod that It Is genorally recognized that bolh typos of parkland are needed, Bovbjerg nolod thai sevoral schools aro adjaconl to parks, She askod II there Is a potontloJ that tho school proportlos might bo foncod or thai rostrlcllons mIght be made rooardlng accoss that would provont West High from serving as tho nolghborhood opon spaco. Mlklo rospondod lhat gonerally whon a neighborhood open spaco Is associated with a school, It Is an olomonlary school, which Is a much smollor scolo thon a high school, Ho slrossod thot Truoblood's concorn Is that tho doslgn slandards for young chlldron may not be conslslont with West High, Moen Indlcalod thai wllhoul an expressed agroomonl, access for tho pUblic Is nol guarantood on school properly, Walson slalod that whllo It seems logical 10 apply tho West High properly as opon space, It Is not approprtato 10 sorvo lis a nolghborhood open spa co. Ho nolod thai a nolghbor. hood open spaco would roqulro playground equlpmonl and he expressod his doubl that tho School Board Is IIkoly 10 pormlt this, Cook slated thai ho bolleves both the Parks and Recroatlon Dopartmonl and tho School Dlstrlcl aro financially dlstressod and noled thai this Is an opportunity for cooporatlon, Ho Indicated that becauso ollhe amounl of space on Iho Wesl High tracl, ullllzlng a portion ollhls land as the nolghborhood open space should nol restrlcl tho school's oblllty to oxpand, Cook statod thai ho feels no creallvo Initiative to work cooporallvoly with tho school syslom Is occurring, Walson oxprossod his dlsagreomonl and cited tho Mercer Park and Pool as an oxamplo 01 a cooporatlve ollort belween tho Parks and Rocreatlon Department and tho School Dlslrlcl, Ho also noled thai the Parks ond Recroatlon Commission has a mombershlp poslllon roservod lor a school reprosontatlvo, Walson suggoslod thai a discussion occur bolweon tho Iwo commissions at an Informal moo ling rogardlng what a neighborhood opon space Is, 'i ., \ . liS! fJ [/ 9 S ,-, .' PIMnlng & Zoning Commission Seplember 20, 1990 Pago 9 Reid suggested that one posslblllly lor II1ls subdivision would bo 10 havo a porUon 011110 six aCtos as a contrally localed ne~hborhood pork with 1110 romalndor 10 be II JJnk 10 tho Wosl H~h Itacl. Miklo slaled thai 1110 2,75 lor tho playground was derlvod Irom a formula for delermlnlng spaco neodod lor a playground, bul ho noled that Trueblood fools tho onUro Itact should bo at least nvo aCtes, Cook stated thai It Is gralllyfng to know that tho School Board Md the Parks Md RoCtoaUon Departmenl havo worked logother In tho pasl, but ho Slated thai ho would IIko 10 omphnslzo thai this Is M opportunlly to uso tho Wost H~h tract as opon spaco that ho does nol wMt to miss, Cook rocognlzed lI1atll1ero Is a need to InCtoaso communication bOlwoen tho Parks and ReCtoaUon Commission and tho Planning and Zoning Commls. slon, Ho staled thai It Is frusltaUng for him as a mombor 011110 Planning and Zoning Commission when thO City Counclltrlos 10 second guGSS thai Commission alter tho Commission has had lis own dobalo and doclslon. Ho strossod thai tho Planning and Zoning Commission noeds to bo careful not to porpotralo tho samo mlslako In rogard to Ilia Piirks iiIld Rocroation Commission, Ho InCllcalOd tI1ero IS a noed 10 rocognlze tho Parks and RoCteatlon Commission's aulonomy and to accopl lI1elr InpuL ~arrv Schnltll~MMS Consulll!!!lt nolod thai whon tho CIIy was discussing Highway 218 wlll1 the Dopartmont 01 TransportaUon during 1110 Huntors Run dovolopmont, ho had Indica led at that tlmo that a podostrlan link should bo Includod across that aroa, Ho slalod lI1at no one IIstonod 10 him at thai limo and now Ills lruslratlng becauso tho CIIy now has 1110 polenUal for an approximately 10.15 acro park In lI1at aroa. Ho staled that ono reason 1110 dovolopor Is notlnleresled In using a PDH and In giving away 1110 northwest comor as opon spaco Is becauso that Ofoa has most 01 tho maturo treos and Is tho most salablo portion 01 tho tract. Scott agroed with Schnllljor that 1110 political conslderaUons during tho Highway 218 discussion took groator procodenco than planning consldoratlon. Public discussion was closod at 9:09 p.m. Rold movod to dofor Z.9014 10 Octobor 4,1990. Bovb/org socondod. Tho motion carrlod 6-0.1, (Clark absont and abstaining,) Christianson askod that a momorandum from him 10 thO Commission dalod Soptombor 20, 1990, bo enlorod Inlo 1110 rocord as an oxplanatlon 01 Clark's absonco and abtlonUon, i ~: 1. ~,Publlc discussion of an application submitted by Hloronyml Partnorshlp lor prollminary and IInal LOfgO Scalo Non.RosldonUal Dovelopmont (LSNRD) plan approval lor LoiS, BDI Socond Addlllon, a 45,000 squaro loot warohouso/ofllco faclllly localod on Holnz Road, (45.day IImllatlon porlod: Soplombor 29, 1990,) Mlklo Indlcalod thai a lottor had be on rocolved Irom tho applicant roquosUng doforrod to Oclobor 4, 1990 and waiving tho 45.<fay IImllaUon porlod, IfSJ a [I =1 5 FI Planning & Zoning Commission Soptombor 20, 1990 pago 10 Public discussion was opened al 9:13 p.m, Thoro was nono, Public discussion was closod 019:13 p.m. Bovbjorg moved to defer 9.9016 10 Oclobor 4, 1990. Cook socondod. Tho moUon carried 7.0. 2, .2:Wj, Public discussion 01 an application submitted by Polor and Patrlcla Van Gorpon for prollmlnl!ly pial approval 01 Northwood Eslatos, a 25 aero, 22.101 rosldontlal subdMslon localod on tho wosl sldo 01 County Road W.66 (Dubuquo Strool) approxlmatoly ono,hall mllo north oltowa City. (45-day tlmltatlon poriod: Octcbor 14, 1990.) Mlklo slated thai he had rocolvod clarlllcatlon that an NPDS pormlt would bo roqulred by tho Departmont of Natural Rosourcos. Ho stalod that his Is an EPA pormlt. Public discussion wos oponod al 9:17 p.m. Thore was nono. Public discussion was closed 019:17 p.m. coopor moved 10 dofor So901910 Octobor 4, 1990. Cook socondod. Tho motion carrlod 700. 3, $:9020. ~ubllc discussion 01 an appllcaUon submlttod by Proclor & Gamblo for pretlmlnary and IInal Largo Scale Non.RosldonUaI Dovolopmont (LSNRD) plan approval for 2200 Lowor MuscaUne Road, lor a 6,000 square fool storago building: a 247 spaco parking lot; a truck accoss road; and an Into mal sorvlco road, (45-day limitation poriod: Octobor 14, 1990.) Mlklo staled thai slall had rocolvod a rovlsod plan addrosslng mosl 01 tho dollcloncles and dlscropanclos, Ho nolod Ihat throo 01 tho dollclonclos and dlscropanclos roqulro more revlow by tho Public Works Dopartmenl, Ho stalod lhalthoso Includo a lottor bolng received Irom Shollor.Globo giving consont to dralnago 1I0wlng ovor their proporty, construellon drawings 01 tho dotontlon lacllltles bolng submlttod, thai thO proposed InlorsocUon doslgn bo approvod by Iho Public Works Dlroclor, and consont being submlttod from Iho railroad rogardlng lho crossing 01 tho railroad spur, Slall rocommend. ed approval subject to thoso dollcloncles and dlscropanclos bolng rosolvod beforo CIIy Council consldoratlon, Publlo discussion was oponod 01 9:25 p.m. J.m!:t.Moraan, Shlvo-HattolY. statod thai tho dolall of tho pro po sod Intorsoctlon has boon submmed to tho Public Works Dopartmonl, He roportod thai Ills doslgnod to bo over tho ml\)(lmum Inlorsoctlon width of 42 fool. Ho statod thai tho nalural drain ago Is down lho 18~~ 0. [f ,~ 5 ,C, . Planning & Zoning Commission September 20, 1990 pege 11 railroad easement and lhen over lhe Sheller.Globe property, He stated that II Sheller. Globo does nol accept the addlUonaJ drain ago, It can then bo channeled Into tho exlsllng slormwaler detenllon basin, He slated thai the applicant has no objecUons to receiving a loner from United Tochnologlos for Shellor.Globe to resolvo this deficiency, scon asked what has happened In lho past when tho Interseellons havo boen submitted that are over the maximum Intersection wldlh, Mlklo reported that thoy aro generally approved when Ihey are requested, scon suggested lhal tho Commission could approve tho request without noting tho deficiency. Mlk/o stalod thai tho Codo may nol pormll tho CommIssion 10 waive this roqulrement. Scott statod that this would not bo a walvor. Ho stalod that driveways In Industrial parks aro conslantly conlronUng tho CommIssIon, dovolopers, and sla" for approval becauso of an Inconslsloncy with the Codo. Mlk/o strossed that the Issue was raised by the Publio Works Dopartmont. Morgan slated thai he has talked 10 lhe railroad ownor and Ihoy havo Indicated that thoy have no problem with lhe crossing, but won'l agreo 10 tho crossing unlllthey soo tho final plans, Pubttc discussion was closod al 9:31 p.m. Scott asked lor the Commission's foels rogardlng tho dellclency repardlng lho Intorsecllon width, He noted that lho tralllc on this driveway will bo semJ.truck tralllc which cnnnol maneuver 42 fool curvos wlthoul lumping the curb. Mik/o clarlllod that tho doficloncy Is merely requiring that tho Inlorsectlon bo approved by tho Dlreclor of the Public Works Department. BevbJerg slressed thai she believes that codes ollon need to catch up with reality. In rosponse 10 a quesUon from Cook, Scott statod that thero Is on rocord a request to tho Public Works Department from the CommissIon and from the CIIy Council 10 tho CIIy Manager to rovlew and rovfso, II needed, the ordlnanco covering lhls Issue, Bovb/erg movod to approvo 6-9020, a preliminary and final Large Scalo Non. Residential Development (LSNRD) plan for 2200 Lower Muscatlno Road, for a 6,000 squaro foot slorage bulldlngi a 247 spa co parking loti a truck accoss roadi and an Intornelsorvlco road subject to: 1) prollmlnary calculations for proposod dotontlon facilities beIng submlttod to tho Public Works Dopartmont, 2) 0 lottor from Sholler. GloboJUnllod Tochnolcglos consontlng 10 tho uSe of tholr proporty for drainage, 3) submittal of final construction drawings, and 4) an agreomont from the ownor of the railroad spur on Iha oastorn boundary of Ihls proporty cons on ling to tho proposed driveway crossing. Rold seconded. The motion carrlod 7.0. i , 'I QTHER BUSINESS: 1, Discussion of orolect orooosals for Community Develoomont Block Grant (COBOl funding, Cook Indicated thai ho Is looking for a vote of support from tho Planning and Zoning Commission for tho proposal by lhe Rlvorfronl Commission for CDBG funds for tho develcpmont 01 a historic pockel park as an InIUn! step In Ihe development 01 a riverfront trail system. li6J ] [I :, b n Planning & Zoning Commission Soptembor 20, 1990 pago 12 Cook movod Ihot tho Plonnlng ond Zoning Commission voto Its support for tho Rlvorfronl Commission's proposal for CDBG funding to dovolop a hlalorlc pockol park as an Initial atop loward an oxtondod rlverfronltrall syslom. Rold aocondod. Tho mollon carrlod 7.0. Scott askod stall to schedula tlmo at an Informal meeting wllh tho Parks and Recreation Commission for discussion 01 nolghborhood open space when time Is available, Clark Indlcatod thallhe Planning and Zoning Commission should clarify lis priorities bofore such a meeting occurs. Scott statod thaI Watson had Indlcaled that ho feols the presonl Parks and Recroatlon Commission has a beller balance rooardlng activo and passlvo parklands. Scott Indicated that ho doos not want to bo rostrictod to a spoclnc agonda out of rosped for thO Parks and Rocroatlon Commission's autonomy and Independonco. Ho notod thai tho Chairperson of tho Parks and Rocroatlon Commission will understand why Iho mooting will be callod based on discussions during lhls meeting, Moon romlnded tho Commlsslonors of lho APA Conforonco to bo hold tho lollowlng waek. Sho staled that tho Planning and Program Dovelopmenl Departmont would be Interviewing flvo candldatos for the Assoclalo Plannor position on Thursday and Friday of tho following woek. I Scott submlllod a roquest for slalllo glvo an update on tho National Guard Armory right. or.way and Its unpavod condition. Dlorks askod for Inlormatlon regarding tho alfey bohlnd Davin Roalty and whethor or noltho aroa used lor parklng should be pavod, Moen agroed to rovlow thoso lIems. i I! P " I' ,I Ii \1 I " II , ~: Cook movod to adjourn tho mooting at 9:41 P,M, Coopor socondod, Tho motion carrlod 7.0. Sally Dlorks, Secretary Minutes submlllod by Mary Jo Nell, . .O"T . . ""1'f&1I-1O I' /8SJ l'\'\ .\~ J o [/.:' b " ~'r I MINUTES IOWA CITY PLANNING & ZONING COMMISSION OCTOBER 4,1990.7:30 P,M. CMC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: b~4P,. Bovblorg, Clark, Cook, Coopor, SCOll Clork., Rold Miklo, Moon, Rockwoll, Christianson, NoH ~: Chalrporson Scoll callod tho mooting to ordor al 7:38 p.m. 1. Rocommond approval by a 4.Q.l vola (Clork absonl and abstaining) 01 Z'9014, lho rozonlng 01 approxlmaloly 43.S acros localod In tho southoost quadrant of tho Intorsoctlon of U,S, Highway 210 and Molroso Avonuo from ID.RS to RS.5 sublocltO: 1) dodlcatlon 01.1x acres ollullablo opon Ipaco within tho proposod Irael known as tho Colo Farm consisting of 125 acrol moro or loss, and 2) tho undorslandlng thai this Is oul.ol. loquonce development as " Is curronUy dofinod In tho Comprohonslvo Plan, 2. Recommond approval of a 5.0 volo of Z.9013, tho rozonlng 01 a 95.01 acro Iractlocaled south 01 Highway 0 and wast 01 Bon Alro Mobllo Homos from ID.RS 10 RS.S, sublocl 10: 1) tho undorltandlng Ihallhls Is oU\.ol'loquonco dovolopmont as II Is prosonlly dofinod In tho Comprohonslvo Plan, 2) tho donslty bolng IImlto~ 10 lIvo dwolllng units por acro, 3) a) application by tho applicant for a 404 pormlt Irom lho Corps 01 Englnoora and Its Issuanco "appllcablo, b) verlncatlon by lho Corpl 01 Englnoora of tho dollnoatlon 01 lho wotlands, c) approval and Ilgn-off bYlho Corps of Englnoer. prior 10 approval ollho final conslrucllon plans, 4)lho lo....eal noor lovol 01 any slrucluro conslruclod wllhln Ihls lracl Ihall nol bo lowor Ihan tho top 01 tho alrool curb, and 5) dodlcatlon 01 lho doslgnalod wotlands and tho Inslallatlon or a loopod palhway, 3, Recommond approval by a 5-0 vola 01 S.901 0, Iho prollmlnary and nnal Largo Scalo Non. Roaldontlal Dovolopmont (LSNRD) plan lor Lot 5, BDI Socond Addition, a 45,000 aquaro foot warohouso/offico facility localod on Heinz Road, , i If \( Ii i I Ii I . ! I , I '1 I f.lLaJJQ..QJSCUSSIClli O~ ~NY ITEM-NOT ON THE AGEND~: , . Thoro was nono. 1990, MEETJ~~: Cook movod 10 approvo lho mlnulos as clrculaled. Bovbjorg aocondod, Tho motion carrlod 5.0. /8f3 tJ [r ,~ b ,:, Planning & Zoning Commission Octobor 4, 1990 Pogo 2 ZONING ITEMS: 1. Z:2Q14. Discussion 01 an application submluod by Davo Cahill to rozono approximately 43.8 acros locatod In tho southoast quadranl 01 tho Intorsoctlon 01 U,S. Highway 218 and Molroso Avonuo (approximately ono-quartor milo wost 01 WoSI High) rrom ID.RS 10 RS.5. (45-day limitation porlod: Octobor 14, 1990,) Clark stalod lor tho rocord thai bocauso 01 a potontllll conmcl ollnlorosl ho would bo absonl during all discussion of this 110m and would abslaln Irom voting. Ho oxltod Irom tho Council Chambors. Mlklo notod thai staff had rocommondod approval subloclto tho provision or ~ @~o of activo opon spaco with a minimum 01 2,75 OClOS 10 bo conltally localod for a nolghbor. hood playground and with Iho undorslandlng thai tho dovolopmonlls oul 01 soquonco and tho dovolopor will bo roqulrod 10 absorb all assoclalod dovolopmont cosls, Christianson addrossod tho Issuo of locotlng parkland 011 of tho rozonod lrael as part 01 tho conditional rozonlng. Ho Informed tho Commission thai conditional rozonlng allows tho CIIy Council 10 Imposo additional roqulromonls on a proporty ownor In addition 10 tho oxlstlng rogulatlons II tho additional roqulromonts aro agrood to In wrlllng by tho proporty ownor, Ho Indlcalod thai tho additional rogulations musl bo roasonablo and Imposod 10 satlsly a nood dlroelly rolalod 10 lho zono chango, Christianson nolod thai thoro Is IIttlo casolaw avallablo on this Issuo, bul ho slalod thai a roasonablo usa gonorally musl bo an oqullablo and approprlalo usa, Ho slrossod tho Importanco 01 clarity bocauso tho condlllons Imposod now will continuo to alloel proporty ownors Into tho fUluro, Ho slalod thai public noed Is undofinod bul undor lho gonoral basis or rogulatlons, thoy can promolo hoalth and lho gonoral wollaro 10 provont ovorcrowdlng or land, 10 avoid unduo conconlratlon of population and 10 lacllltalo tho adoquato provision olllansportatlon, schools, parks, and olhor public roqulromonls, Christianson nolod lhat casolaw from oulsldo 01 Iowa suggesls thai thero Is a nolghborhood quallly 10 thoso public needs, Ho stalod thai a condlllon cannot bo roqulrod thai would bo Inlondod to moot a nood from actoss tho CIIy, but ho notod lhat tho suggoSlod condlllon Is rolalod to Iho Immodlalo nolghborhood. Ho slatod that tho condlllon must bo rolotod to a nood lhatls causod by tho roquostod zono chango and nolod lhalln this caso this roqulromonlls mot bocauso any dovolopmenl thai occurs on Ihls Iract will bo a dlrocl rosult or tho rozonlng. Christianson nolod thallho neods rosultlng from tho zono chango havo boon analyzod by tho planning stall and parkland had boon dotermlnod to bo one 01 Ihoso noods. Ho Indlcalod thai whllo lhoro Is no roal authorlly rogardlng wholhor or nollho parkland must occur on tho rozonod Iract, somo conditions musl bo fulmlod oll.slto, such as tralflc signalization. Christianson stalod lhal slnco lho dovolopor has sold ho may dovolop Ihls 44 acros and lho adjacont 00 ocros as a complolo aubdlvlslon, lho Commission can koop Ihls In mind In lis consldoratlon ollhls rozonlng. Christianson nolod thai lho acroago roquostod lor parkland would bo bononclallo Iho dovolopment and lho public noods, ovon lilt Is localod oll.slto, Ho suggostod thallho dovolopor could bo ollorod a cholco such as providing a doslgnatod numbor 01 acros on tho silo or moro acros II tho parkland Is provldod oll.sllo, Christiansen rocommondod thallho Commission spoclly a dlstanco roqulromont If oll.sllo land Is allowod 10 fulfilllhls nood 10 onsuro lhatlho parkland slays within tho nolghborhood. In responso 10 a quostlon from Cook, Christianson slatod thai 1153 tJ [f ,~ b ::, Planning & Zoning Commission Oelobor 4, 1990 Pago 3 tho opon spaco could bo Includod In tho portion 01 tho dovolopors land which Is alroady zonod AS.5. Mlklo suggostod thai tho Commission rocommondod thai tho aroo doslgnatod as opon spaco bo sultablo for opon spoco In IIghl 01 tho fael thai discussion has occurrod rogardlng placing tho opon spaco noar WIllow Crook In an aroa plannod lor a slormwalor dolontlon basin, Miklo Indlcalod thai this would allow lho dOlontlon bosln 10 bo doslgnod 10 sorvo as sultablo opon spaco with a gontlor slopO thon lound In somo 01 tho othor dotontlon basins In lho City. Public discussion wos oponod at 7:50 p,m. Davo Cahill, oDDllcont, Indlcalod Ihal ho doos nol agroo with a fow 01 tho rocommondoo tlona mado by alalf. Ho nolod Ihal a portion ollho Irael has boon zonod AS.!! lor qulto IOmO limo, Ho Indicated that he assymot lho City Inltlalod lhls 'roo zoning slnco Iho provlous ownors did nol roquosl tho zono chango. Ho slrossod lhal ho Is only aSking for 43.8 acros 01 his lrocllo bo rozonod, Ho slalod thai slalf wanls six acros to bo usod for a nolghborhood opon spaco and has also askod lhal no dovolopmonl occur on lho northorn portion ollho Iracl which loavos IIltlo land lel1lor dovolopmont. (Editor's Noto: Slaff rocommondod lhat a PDH, Plannod Dovolopmonl Housing Zono, bo usod 10 Iransfor dovalopmenllrom tho onvlronmonlally sonslllvo portion 01 tho proporly 10 lho romalndor 01 tho proporly, No roduellon In donslly would occur,) Cahill quostlonod II thoso 43 acros aro aelually out ofsequonco duo to tho facllhalII was ono parcol whon two.lhlrds of Iha Iracl was zonod RS,5, Ho Indlcatod ho has a problom with tho classlncallon as oul. of.soquonco devolopmenl bocauso ho knows of a subdivision which Is soulhwost of this Irael Ihal was nol out of soquonco whon II was dovolopod, Cahill oxprossod Iho bollof thallho logal ramlncallons of tho park Issuo aro goltlng oul 01 hand. Ho slatod lhalll ho Is going 10 dodlcalo land, ho wanls 10 bo oblo 10 chooso how much land and whoro II should bo localod, Cahill nolod lhalthoro has boon probloms with Iho sowor ayslom In this aroa, Ho nolod Ihal peoplo aro alroady tappod Into Iho sewor and Ihoso subdivisions aro fathor wosllhan his land, Ho strossod lhalthoso probloms havo oxlslod slnco Iho mld.1970s and ho doos not bollovo It should bo his obligation 10 resolvo lheso prOblems. Ho slrossod Ihallhere will only bo two lols por acro so ho quostlons II a park Is aclually noodod, Ho slalod Ihal ho doos nol wonl 10 havo 10 do somolhlng Ihal olhors aro nol roqulrod 10 do, such as provldo parkland. In rosponso to a quostlon from Scott, Cahill stalod Ihal ho would bo willing 10 agreo 10 a condition lhal would roqulro him 10 provldo a spoclnod numbor 01 acros for opon spaco lor lho ontlro 120 acro lracl, dopondlng on how much land would bo roqulrod for parkland, In rosponso 10 a quostlon from Scott, Cahill slalod thai an Idontllylng lorm lor tho Iracl would bo lho Colo Farm, Public dlacuaslon was cloaod at 7:58 p,m. Scott askod 1111 would bo an approprlalo condition 10 mako tho rozonlng subloctlo tho following: dodlcatlon 01 six acros for opon spaco within tho lracl known as tho Coal Form consisting 01125 acros moro or loss. Christianson alatod thai althls polnlln lho procoss such a condlllon Is opproprlato. Ho Indlcalod lhal moro spoclnclly rog8rdlng lho logal description 01 tho tracl would bo roqulrod boforo lho rozonlng wonl boloro tho City IIS3 [I ==1 b ,LI Planning & Zoning Commission Octobor 4, 1990 Pago 4 Council, Ho suggoslod that lho Commission could also add that tho tract Is In Iho soulhoast quadranl of lho Inlorsocllon of U.S. Highway 218 and Molroso Avonuo. In rosponso to a quos lion from Cahill, Christianson slalod Ihatlhls six acros would not havo 10 bo conllguous unloss lhls was spocmod In tho condlllon, Ho slatod thai tho same would bo truo rogardlng locallon, atatus as passlvo or acllvo opon spaco, and lilt could Includo a slormwalor basin. Mlklo suggoslod qualllylng tho condlllon to roqulro thallho dodlcalod aroa bo sultablo for opon spaco. This would assure lhal II tho opon spaco Includos a stormwator dolontion basin. lho basin would bo doslgnod In an approprlato manner. Cahill slalod that II tho subjoct bocomos 100 compllcatod, he might pretor to lust provldo two acres on tha 43.8 acre Iract, SCOll strossod that providing six acros allows lho dovelopor to work around tho slormwalor delontion aroa. Cooper movod to approvo %.9014, tho rozonlng of approxlmatoly 43.8 acrea locatod In tho aoutheaat quadrant of tho Interaectlon of U.S. Highway 218 and Molroso Avonue from ID.RS to RS.5, subject to: I) dedication of six acrell for open spa co within tho tract known as the Colo Farm conlllstlng of 125acras more or le88, and 2) tho underatandlng that thlll III out.of'lIoquonco devolopment aa It Is currently doflnod In the ComprehenslVIl Plan. Cook aoconded. Cook notod lhatthe alternallve to this condlllon Is to require approximately two acres on tho 43.8 acro tract, He slated that he believes this would be a mlsteke because It would limit the ability to plan and develop this nolghborhood comprehensively. He slaled that this could result In having two Isolato acros of open spaco that aro dllncult to maintain and do notsorvo tho nolghborhood. Ho Indlcalod thot ho IIkos this process of having tho Commission decide on tho amount 01 parkland needed and giving tho developor broad dlscreUon on Its location. He noled that this also provides lIexlblllly In preserving and prolectlng envlronmontally fragile areas. Cook slressod that ho believes six acres Is particularly generous In a neighborhood that surrounds one of the largost pormanont opon spaces In Iowa Clly. namoly Wost High. Scoll slated that he would like 10 havo tho Clly Managor conlactod to delormlno II this rozonlng will Impact Iho Clly Council's discussion rogardlng tho Walnut Rldgo sowor IIno. Cook askod II tho mollon Includod tho roqulroment that tho area 10 bo dodlcatod Is sullablo tor opon space. Scoll ropllod that thai roqulrementls nOllncludod In tho mollon. Coopor movod to amend tho motion to Includo tho requlremont that the dedicated opon apace be aultable open apaco. Cook aeconded. The motion to amend the motion paaaed by a 3.1 vote. (Scoll voting In the negative,) The amended motion was approved by a 4.0 vote. Scali nolod that tho condlllonal rezoning must be signed by Iho property ownor prior to tho closo of tho Clly Council public hoarlng II tho owner Is In agroomont. Clark relurned 10 Ihe Council Chambors. IIS!J [1 [1=/ b 5 ' Planning & Zoning Commission October 4, 1990 Page S 2. ~. Discussion 01 an appllcallon submlllod by C,B. Dovelopment, Ltd., on behalf 01 property ownor Blornsen lnvostment Corp. to rezono a 95.81 acro tract locatod south of Highway 8 and wost of Bon Alro Mobile Homes tram ID.RS 10 RS.e, (45.<fay IImltallon porlod: Octobor 4, 1990.) Scolllnformod tho publlo thstthe 2.03 acres that had been requosled to bo rozonod to CN.l had boon dotorred to Octob9r 10, 1990, and will bo asslgnod Iho appllcallon numbor Z.901S, ROCkwoll revlowod a memorsndum to tho Commission dated Octobor 4, 1990. Sho rovlowod tho changosln staff's recommendallons. Sho Indlcatod that sho had spokon with tho compllanco olncor 01 tho Envlronmontal Proloctlon Agon~ (EPA) who rocommondod an onvlronmonlal onglnoorlng ovaluollon 01 Iho proloctto rovlow tho hydrology as woll as tho biological naturo 01 tho tract to dolormlno how Ihe proposod dovolopmont will Impact tho wollands. Sho Indlcotod thatsho had roquosted a lottor trom him to conllrm this rocommendallon. Sho reforred to a lottor from tho applicant's attornoy datod Octobor 3, 1990, Rockwoll alalod that sta" hod dlscussod whothor It Is In tho Clly's bosllnlorost to havo tho wollands dedlcatod. Tho consonsus was Ihat dodlcallon was In tho Clly's bostlnterost, becauso tho Clly Is tho bost onllly to presorvo and proloct tho wOllands, Rockwoll stalod thai ala" rocommondod Incorporallng tho languago proposod by tho dovolopor Into Iho third condlllon so Ihatlt would road: 'Prior to prollmlnary plat approval, vorlllcallon by tho U.S. kmy Corps 01 Englnoor. of tho boundarlos 01 Corps.doslgnaled wOllands, and las propoaod by tho dovolopor/tho requlromont that tho Devolopor oblaln any and all roqulrod pormlts, Irom thoso Fodoral or Stato agonclos having jurisdiction ovor wollands, prior to tho commoncomont 01 any grading or conslructlon In Iho area to bo rezonod.' ROCkwoll nolod that tho word 'grading' was addod to tho dovolopor'. proposod languago as a slarr recommondaUon. 'I In rosponso 10 Ii quosllon from Cook, Rockwoll slalod Ihat rocommondallon flvo rogardlng tho dodlcallon 01 tho wollands did not procludo Iho Installallon 01 a rock path. Publlo dlscuaalon was opanad at 8:15 p,m, Charlos Mullon, counsol tor Iho aoll.tnn1l reforrod to his lottor to tho Commission dalod Oclobor 3, 1990. Ho nolod that It oxprossod tho dovolopor's Inlonllon 10 convoy tho doslgnaled wollands 10 tho Clly so thai tho wollands can forevor bo prosorvod by Iho Clly. Ho stalod thelitis his undorslandlng that tho Clly has ontorod Into an agraomont wllh tho Envlronmontal Prolocllon Agoncy In connection with tho grant 01 sowor tunds. Ho advlsad Ihat modo Itlmporallva for tho Clly 10 conlrolthoso lands slnco Iho Clly had ontorod Inlo an agroomontlo prosorvo and protectlho wotlands, Ho notod that thoro Is no slgnlllcanl dllloronco bOlwoon stall's position and Iho dovolopor's position, Basod on tho apparont agroomont bOlwoon tho dovolopor and slalf, ho urgod approval 01 tho rozonlng roquosl. \ . liS! [1 ,[I ,:/ b' h Planning & Zoning Commission Octobor 4, 1990 paga 8 Clalo Jonos. 2414 Novada Avonuo, askod litho 2.75 acres 01 activo rocreatlonal aroa Is bolng Incorporalod Into tho wOllands, Scoll rospondod thai 11011 had originally rGcommondod that atloast 2.75 acros be dodlcaled lor activo rocroallon. Ho sold tho Comml8l10n has lendod to loan more towards tho dodlcallon of tho approxJmaloly 10 acros of wotlands. Rockwell nolod that Itall'l rocommendallon for 2.75 acros of opon spaco can be accommodalod by tho dodlcollon of tho wOllands. Jonos askod how an aroa thai Is usually wot can function as an activo rocroatlonalaroa. Scott rospondod that tho open spaco may notlncludo tradlllonaJ activo rocraatlonaJ faclllllos. Ho Indlcotod that walkwaYI can sorvo for passlvo rocroallon. Jonos str08lod that slall had originally suggostod that activo rocroaUonal aroa bo provldod, Scott nolod that thoro will bo area around tho wollands that Is not within tho doslgnatod wollands but can bo acc08led by tho public. Ho Indlcalod that tho Commission has rocommondod that a gravol path bo lOCAted around the wel!end5 lor rccrc:llon. In rosponso to a quostlon from Janos, Scott slalod that tho Slormwaler Managomonl Ordlnanco roqulros that onglnoorod construction plans for tho dolontlon basin must bo submlltod to and approvod by tho Public Works Departmont prior to construction. Ho slatod that tho plat can bo approvod subject 10 IInaJ approval olstormwator calculallons. In responso to a quosllon from Jonos, Scollltatod that II II tho dovolopor's risk thai tho stormwal~r calculations might provo to bo Inadoqualo during tho approval proem. ROCkwoll raportod that tho prollmlnary stormwalor calculations had boon submJllod and approvod. ~hnson. 2502 Novada Avonuo, stalod that this aroa hlslorlcally had a problom w1lh standing wator. Ho nolod that It appoarod to him that tho Commission Is prodlsposod to spprovlng this rozonlng roquosl. Ho stalod that tho aroa functlonsllko a shallow valloy that relalns wator and he doos not undorstand whero tho wator will drain. Ho notod that tho Commlulon has stalod thai this subdMslon Is Intondod 10 provldo altordablo housing, Ho Indlcatod that tho rosldonts 01 this subdivision will bo pooplo vory much IIko him and all of tholr aavlngs will go Into tholr homos, Ho oxprossod concorn Ihat tho flooding potontlal will croato probloms 01 wator damogo lhaltho roeldonts may not be ablo to altord 10 romody. Johnson oxprossod concorn that tho Commission appoars 10 want to mako tho wotlands Into a park. He notod Ihat ovan with a gravol path, this doos not soem to bo posslblo. Ho askod whoro Iho Commission would havo chlldron play In this aroa. li . I Cook slaled that tho Chalrporson 01 tho Parke and Rocroatlon Commission had oxprossod concorn Ihatlt tho activo opon spaco Is locatod noar tho wotlands, damago could occur to tho wotlands. Scott alatod thatlhoro was a conlllct botwoon stalt and tho Planning & Zoning Commission and botwoon tho Commission and tho Parks & Rocroatlon Commission rogardlng Iho nood for opon spaco. Ho slrossod thai tho Planning & Zoning Commission vlows passive opon spaco as valued as activo rocroatlonalaroas, Ha nolod thai tho Parks & Rocroatlon Commission pro tors acllvo opon spaco which would allow for organlzod rocroatlonal aCllvltlos, Scottslalod that tho Planning & Zoning Commission's proforonco tor moroly doslgnallng an area as an opon spaco allows tor f10xlblllly Ihal can somotlmos lond IIsolt to activo IfS~ , tJ [I ,g b ';-, Planning & Zoning Commission Octobor 4, 1990 Pogo 7 rocroatlonallype facllltlos and somollmes not. Ho stressod that no one on tho Planning & Zoning Commission or ataff would vlow tho wollands os an activo rocroallonal arGo within tho tradlllonal dollnlllon. Scolllndlcalod that tho Commission has addod tho concept 01 a loopod pathway around Iho wellands which could bo vlowed as a walking path. Ho nolod that this would allow for lomo IImllod rOCloallonal actMUelto occur. Ho strossod again that tho Commission Is not vlowlng tho wellands as activo parkland, In rosponsa to a quos lion from Johnson on stormwalor managoment, Scoll statod that In tho pastataff has carofully oxplalnod to him why cortaln areas sustain walor damago. Ho atalod that as long as provlslons aro not modo that prohlbltstormwator from draining, tho alormwalor dolonUon basins ahould function properly. Ho notod that tho Slormwator Managomont Ordlnanco was doslgnod 10 that no groalor runoff will bo pormlllod from a tract allor dovolopmont has occurrod than was prosont boforo dovolopmont occurred. Johnson strassod that most ownors will not a1tor tholr land allar purchaso and notod that tho land simply sooms to nalurally rotaln walor. Ho Indlcalod that ho bollovol this problom should bo addrossod boloro dovelopmontls encouragod In this aroa. Scoll noted that tho Clly will ensure that all Codo requlramonls are mot by tho dovoloper. Publlo discussion waa closed at 8:37 p,m, Cook moved to approvo %.9013, tho rozonlng of a 95.61 aCrO lract locatod aouth of Highway 8 and wost of Bon Alro Mobllo Homoa from ID.RS to RS.8, subjoct to: I) tho undoralandlng thot lhla la out-of.soquonco dovelopmant aa It Is presently donnod In tho Comprehonslvo Plan, 2) tho donslty bolng IImltod to nvo dwolllng units por acro, 3a) tho application by lho applicant for a 404 pormll from tho Corps of Englneara and Itslsauanco If appllcablo, 3b) vorlflcatlon by tho Corps of Englneora of tho dallnoatlon of tho wotlands, 3c) approval and algn-off by tho Corps of Englnoora prior to approval of final construction plans, 4) tho lowost floor level of any olructuro conslructod within this tract ahall not bo lowor than tho top of tho strool curb moasurod 01 tho hlghast point 01 tho lot', slroot Irontago, and 5) tho dodlcatlon 01 the doslgnatod wetland, and tho Installation of a loopod pathway. BovbJerg ,oconded, Scoll stalod that II Is Impllcllln tho mollon'slanguago thatlhe Commission Is Indlcallng a policy doclslon on tho part 01 tho Clly that tho propor agoncy for doposltory of wotland aroos within tho corporalo Clly IImlls Is the Clly, Ho Indlcatod that In a discussion with tho Clly Managor, who had dlscussod this with the Publlo Works Dlroctor, that II will bo his rocommondollon that this bo a policy adoptod by tho Clly. Scoll slalod thai this may go ao far as an Inclusion In tho Comprohanslva Plan and a rovlslon In tho Subdivision Ordlnanco and othor ordlnancos 10 rolloctthls policy. Bovb/arg slated that aho Is ploasod to soo thai this subdivision Is Inlondod to provldo modoraloly prlcod housing, Sho strossod that Iowa Clly noods modoratoly prlcod housing and nolod Ihattho mix 01 housing wllllnsuro tho vllallly 01 tho town, Sho alatod thataho looks forward to tho dovolopmonl of this allo as a modol of caroful dovolopmont that rospocts all natural foaturos. Sho nolod thai tho curront nolghbors havo vory ably oxprossod tholr prldo of ownorshlp In lholr nolghborhood and tholr concorns for the " /853 tJ [I . =, . b F, Planning & Zoning Commission Oclobor 4, 1990 Pogo e dovolopmont, espoclally ragardlng slormwalor probloms. Bovbjorg strossod thatsho Is not ploasod with tho Intonllon for tho aroa around tho wollands to bo usod as a rocroallonal aroa, howevor passlvo. She noted Ihatthls doslgnallon doos not bost sorvo tho wollaro 01 tho rosldonts 01 tho housos or tho rosldonts 01 tho wellands, Sho statod that she would like to soo somo truly activo rocreallonal space within tho dovolopmont that will bo ossonllal, ospoclally whon tho omply lots havo boon dovolopad. Bovblorg statod thatsho looks lorward to somothlng oCCllrrlng In this aroa that will allord this kind of play aroa for both adults and children. Cook statod that ho so os tho rosult as an Imporfoct compromlso. He notod that tho Commission wants to protoct tho wollands whllo provldlng addlllonal rocroallonal opporlunlllos In this aroa. Ho Indlcatod that ho soes tho troll as a naturo troll and cltod tho naturo troll locatod by Roosovolt School and Its Intograllon Inlo tho school's curriculum. Cook statod thai ho bollovos tho trail should bo ablo to ollor recroallonal opportunlllos to both adults and chlldron without compromising tho onvlronmontal Integrlly of tho wollands. Ho stalod that having tho wollands and tho troll around It Is Inllnltoly suparlor to havlng just a 2.75 acro acllvo racroallonal opon spaco. Chrlsllanson slated that from tho standpoint 01 keeping the Clly In IIno with Its commllmonl with tho EPA to protect tho wollands, ho vory much approclatos and agreas with tho language suggestod by Charlos Mullon rogardlng tho obtaining of pormlts by tho applicant and that suggosted by Rockwollthat this bo done prior to grading and construction, He askod II omission of this point was an oversight. He statod that II this languago was IntonUonally omlttod by tho Chair, ho rospocts this doclslon, ScoU slatod that tho omission was not an ovorslght on his part. He Indlcatod thsttho Clly has a loltor on lIIe trom tho Corps of Englnoors thatlndlcatos that tho Corps Is tho oporallng authorlly for wollands In this area. He stated that It Is tho undorslandlng that If tho Corps of Englnoors doos approval and slgn.oll on tho plat prior to InlllaUon 01 construction, othor agonclos at tho fodoral or stalo lovol having agroomonts with tho Corps would bo consultod. Scoll slaled that It Is his Intont by oxcludlng languago rogardlr,g the EPA to provont tho Clly from bocomlng Involvod In a jurlsdlcUonal dlspUlo by fodoral agonclos that would unduly dolay tho polonllal dovolopmont procoss II this rozonlng Is approvod. Tho motion was approvod by a 5.0 voto, I' d . i DEVeLOPM~NT ITEM~: 1. ~, Discussion of a roquosl by C,B, Dovolopmont, LId" on bohall 01 proporty ownor, Bjornson Invostmont Corporallon, for prollmlnary pial approval of Whlsporlng Moadows Subdivision, Parts 1 and 2, a 171-101 rosldonUal subdivision on 60,3 acros In a proposod RS.e zono on proporty localod soulh ot Highway 6 and wost 01 Bon Alro Mobllo Homos. (45.day IImltaUon porlod: Octobor 15, 1990.) Scoll slatod that prollmlnary plat approval will bo doforrod 10 Oclobor 10, 1990. Rockwoll revlowod tho slall roport datod Octobor 4, 1990, Stall rocommondod approval subjocllo liS 3 r '. [I ,:/ b ,c, Planning & Zoning Commission Octobor 4, 1990 Pogo 9 tho rosolutlon 01 tho dlscropanclos and doficlonclos IIstod In tho siaN roport. Public dlacuaalon was oponod at 8:58 p,m. Craig Jonos askod If tho public could see a copy 01 tho plat. Rockwell provided Jones with a copy. Scott roquoslod that an ovorhoad of tho pial bo provided at the noxt Commission mooUng. Bruce Williams. 30 Ambor Lano, askod for moro Inlormallon rogardlng direct discharge of urban stormwator Into tho Corps doslgnalod wollands. Rockwoll respondod that this was a concorn of Itaffa bocauso of tho Clly's agroemont with tho EPA to protocttho wollands. Sho Indlcatod that In discussions with tho Corps 01 Englnoors and the Iowa Dopartmont of Natural Rosourcos, thoy axplalnod to hor thattholr authorlly Is IImltod to pormltUng whon fill Is placod on tho wotlands or If building occurs dlroctly on the wotlands. Sho Indica led that stall had concerns regarding secondary Impacts on tho woUands, In rosponso to a quos lion trom Jonas, sho stressod that tho Commission had folt that tho Clly might bo ovor.stopplng Its authorlly by roqulrlng lomethlng which Is not currently roqulred by Ordlnanco. Sho charactorlzod this dlNerenco 01 vlows as bolng ona 01 having dlNoront concorns rathor than tho Commission having less concorn aboutlho wotlands than slaff, Scolt slalod that ho bollovos Ills not an Issuo of tho dogroo of concorn, but rathor that tho Commission Is bound to tollow stalutory roqulromonts, Ho slatod that stall had Indlcatod thstlt wanted to havo a Dopartmont 01 Natural Rosourcos consarvallon plan, but Scoll slrossod that nollhor 11011, tho Commission, or tho Dopartmont 01 Nalural Rosourcos can dOllno what a consorvatlon plan Is. Ho also noted that thoro Is no roqulromont In tho Subdlvlslon Ordlnanco to roqulre a consorvatlon plan,. Scott omphaslzod that thoro Is a roqulromont that tho wollands bo protoctod and not ba dralnod, bullion, or fillod without nrst sooklng a 404 pormll from tho Corps of Englnoors. Ho strossod that this Is tho option that tho Clly has followod. Scottlndlcatod that tho Corps or Englnoors Is a doslgnalod fodoral agoncy to ovorsoo tho wotlands and tho Dopartmont of Natural Rosourcos bocomos Involvod whon thoro are plans to drain tho wotlands. . i Scott roportod that slall has dlscussod with tho w1ldllfo biologist from the Iowa Dopartmont of Natural Rosourcos the ello~ls of draining urban stormwator Into tho wollands and he had Indlcatod that Ihls problom could be addrossod by planllng sall.roslstant vogotatlon In tho wotlands. Scott roportod lhRttho dovelopor had dlscussod constructing a sottllng area at tho end of tho stormwator sowor whoro Iho stormwalor oflluont will bo Introducod Into tho wotland aroa. \ ' Qrnlg Jonos notod thai all of tho strootsln Iho subdivision oxcopl for Whlsporlng Moadow Drlvo appoar to bo narrow. Ho askod II doublo wldo drlvaways will bo roqulrod to allovlalo parking probloms, Scottslatod that stall had Inlllally racommondad doublo wlda drlvoways, but at tho Commission's Inlormal mooting, Iho Commission had oxprossod mild to modoralo dlsagroomont wllh Ihls rocommendatlon, Ho nolod that somo of tho Commlsslonors had objoctod to roqulrlng doublo wldo drlvoways as a solution 10 parking /853 - ,0 [I :/ ..-, r, Planning & Zoning Commission Octobor 4, 1990 pago 10 probloms. Ho strossod that ono opllon I. 10 have a subsidiary recommondallon to limit plllklng to one aldo 01 tho atroot. Publlo dlacuaalon waa cloaod at 0:08 p,m, Cook moved to dofor 8.901810 Octobor 18, 1990, BovbJorg aaconded. Tho motion carrlod 5-0. 2. ~. Dlacusslon 01 an appllcaUon submlttod by Hloronyml partnorshlp for prollmlnary and nnal Largo Scalo Non.RosldonUaI Devolopmont (LSNRD) plan approval for Lot 5, BDI Socond AddlUon, a 45,000 aqulllo loot wlllohouao/olnco faclllly localed on Holnz Road. (TIlo appncant has waivOd mo 4~ay IImltollon porIOd.) Mlldo stalod that tho rovlsod LSNRD has boon rocolvod and all donclonclos havo boon rosolvod. Stan IOcommonded approval 01 8.9018, Publlo dlacuaalon waa oponod at 9:10 p,m, Thoro was nono, Public dlacuaalon was cloaod at 0:10 p,m. BovbJorg moved to approvo 8.9018, tho prollmlnary and nnal Largo Scalo Non- Roaldonllal Dovolopmont (LSNRD) plan approval 01 Lot II, BDI 8ocond Addlllon, a 411,000 aqullro loot warohcuao/crnco laclllty locatod on Holnz Road, Cook aoccndod. Tho motion carrlod 11-0. 3. ~. Discussion 01 an appllcallon aubmlttod by Polor and Palrlcla Van Gorpon lor prollmlnary plat approval of Northwood Estalos, a 25-acro, 22.lot rosldentlal subdMslon located on the west aide 01 County Road W.66 (Dubuquo Slrool) approxlmalo~ ono.half mllo north 01 Iowa Clly, (45.<fay limitation porlod: Octobor 14, 1990.) Scoll notod that a lollor had boon rocelvod from tho applicant roquostlng doforralto Octobor la, 1990. Mlklo Indlcalod thai staff Is also rocommondlng dotorral. Public dlacusalon waa openod al 9:11 p,m, Thoro was nono. Publlo dlacusalon waa cloaod at 9:11 p,m, BovbJorg mcvod to dofor 8.9019 to Octobor 18, 1990, Cook aocondod, Tho mollon carrlod 11.0, 1853 , i .1 : I l i .. . .I ..---1 I , I \ , , i I I I' , I a [I ,=/ .,-, . , " Planning & Zoning Commission Octobor 4, 1990 Pogo 11 4, ~. Discussion 01 an appllcollon submlltod by Mlchaol Furman for prollmlnary and nnal Largo Scalo Rosldonllal Dovolopmont (LSRD) plan approval 01 Uncoln Holghts Apartmonts, a 108 unit mulll.famlly dwolllng complox locatod at 20 and 30 Uncoln Avonuo. (45.<fay IImltallon porlod: October 20, 1990.) Cook stalod that ho has conductod a markot study on this projoct and will bo abstaining from all discussion and will also loavo tho prasonco 01 the Commission during discussion of this Itom. Mlklo rovlowod tho staff roporl datod Octobor 4, 1990. Ho doscrlbod tho proposal as Including the paving of tho onllro slto lor 108 parking spacos and tho construcllon of two buildings containing a total 01108 dwelling units to bo constructod ovor tho parking. Ho Indlcaled that tho applicant has submlttod a rovlsed plan thatlncludos a deck ovor tho slto with tho oxcopllon 01 two small aroas adjaconl 10 mo sOUlnorn DOunCl3/Y. Ho Indlcatod thai tho ma/or donclonclos concorn tho provision 01 parking for 902 Nowlon Road, tho sotback on tho southern boundary, dralnago from tho slto, and tho location 01 the sowor undor tho building. Stall rocommonded dotorral unllltheso dellclonclos and dlscropanclos aro satlsnod. Scolllndlcalod that tho Issue regarding the provision of nino parking spacos lor 902 Nowlon Road must bo satisfactorily rosolvod by logal counsol for tho Clly and tho eppllcant boforo a doclslon can bo modo by tho Commission. Ho stalod that stall has boon askod to rcsoarch tho Issuo of socond accoss as II portalns to doad.ond stroots. Bovblorg askod If thoro Is sulllclont spaco for access to tho sowor IIno II It Is localod undor tho parking slab. Mlklo respondod that tho Public Works Dopartmont has dlscussod having romovablo platos localod ovor tho IIno. Ho stalod that tho mojor concorn of tho Public Works Dopartmontls with vortlcal cloaranco for SOMCO vohlclos. In rosponsa to a quost/on from Scolt, Mlklo statod that this Is an ox/sting publiC sowor IIno that Is to bo roplacod by tho dovolopor at a slightly dlllorentlocatlon. At Coopor's roquost, Mlklo clarlllod that tho ontlro slto Is covorod by a dock. Public discussion woo oponod lit 9:25 p,m, Qhrls Broghammor, 25 ~n Avonuo. oxprossod hor resorvatlons rogardlng tralllc congostlon and parking that a dovolopmantthls alzo will croato. Sho Inlormod tho Commls~lfl!l that Uncoln Avenuo Is a dead.ond slreot ono block In longth which Includos algi 1\ mulll.dwolllng structuros, Sho nolod thatlhoro Is curronlly much tralllo congostlon wllh tho only accoss to tho proposod Slructuro bolng Nowlan Road and tho alloy, Sho Informod tho Commission that almost all 01 tho curront resldonls of Uncoln Avonuo uso tho 14.foot wldo alloy to roach Uncoln Avonuo. Sho strossod thatlralllc In Iho alloy will bo IIkoly to bo groatly Incroasod by this dovolopmonl. Broghammor stalod thatlhoro Is a handlcappod sldowalk localod along tho alloy and handlcappod rosldonts aro concornod that an Incroaso In tralllc congost/on will poso a throat to tholr safoly, Sho also nolod that tho sldowalks on Uncoln Avonuo do not havo curb cuts, so tho handicap pod Individuals must uso Iho slrootto roach Nowlan R,)ad. Sho statod thaI an Incroasa In lralllc will also Incroaso tho dangor on Uncoln Avonuo. ;l IIS~ tJ [I ,:1 ',-, j:' Planning & Zoning Commission Oclobor 4, 1990 Pogo 12 Broghammor slatod thatthore Is curranlly a pal king problom In Ihls 0100. Sho Indlcaled that thoro are approxlmatoly 25.30 on.slroot parking spacos avallablo which are also usod by Individuals using tho hospital faclllllos, Sho sold tho only olher on.atroot parking avallablo Is across Highway 8, Sho statod that tho rosldonts would proposo that more parking bo provldod tor this building or Ihat fowor units bo constructod, Sho oxpressod hor bollof that a building 01 this slzo will rosultln 25-50 mora cars noodlng stroot parking In tho nolghborhood. Sho prosenlod alottor w1lh thoso concorns slgnod by tho rosldonts of 25 Uncoln Avonuo to tho Chalrporson. Stovo Moltort. 25 Uncoln Avonuo, oxprossod concorn that tho structuros proposed to bo built out to tho proporty IInos on all sldos, Ho Indlcalod ho Is concornod with whoro construction vohlcJo~ end oqylpmont will bo placed during tho consltucUon 01 tho building. Ho askod II conslrucllon vohlclos will obslruct trafllc on Uncoln Avonuo. Scott respondod that II this proposal is proposod by tho Commission and tho Clly Council, thore will bo Inconvonloncos during tho conslructlon at the building. He nolo that tho dovolopor cannot block tho stroot w1lhouta pormlt and would nood to allow tor access. Maffort Indlcatod that If Uncoln Avonuo Is closod, Iho alloy would sorvo as tho only accoss to the undorground parking for 25 Uncoln Avonuo and duo to oxlsllng congosllon In the area, It Is dllllcult to got In and out of the parking garago, Ho Indlcalod that tho rosldonts are gonorally protosslonal studonls and thoro Is much podostrlan tralnc In tho aroa. Ho statod that addlllonal vehicular trafllo as a rosult of tho high danslly 01 this dovolopmont would bo a hazard to the padostrlans. Scott stalod that Moffort has monllonod soveral 01 tho Ideas that woro dlscussod during tho lormulallon at tho RM.145 zono, Ho Informod the publlo that wllh tho original dollnlllon of hlgh.rlso, which requlrod a minimum of six storlos, no hlgh.rlso dovolopmont occurrod, Bacauso 01 this, slall rocommondod a chango In tho dollnlllon of hlgh.rlso to Includo buildings wllh lour 1I00rs abovo grade and an Inlorprotallon by tho Building Oopartmont that roqulrod an olovator. Scott nolod that aroas zonod RM.145 aro close to tho downlown or major Unlvorslly of Iowa !aclllllos, Ho strossod Ihalthoso aroas are notod for tholr high podoslrlan trafllo. Ho Indlcalod that ho cannot tault tho dovalopor for doslgnlng a building that maxlmlzod tho dovolopmont of tho proporty as allowod by zoning, and strossod Ihattho Building Codo allows tho dovolopor 10 build up to tho lotllno. Ho strossod thai only ono parking spaco por unit Is roqulrod by tho codo, ScoU emphaslzod th31thore Is a foellng among tho Commission thai tho RM.145 zono should ba revlowod, although allaro not In agroomontas to how Ihls should ba dono, Ho Informod tho publlo Ihat thoy will probably soo a translllon In tho RM.145 zono In tho naxt yoar or so, MoltOrl askod that Iho Commission consldor tho contoxt ollho building In Iho nolghbor. hood and wholhor or not It Is approprlato 10 allow so many aparlmonts whon Iho lack ot accoss and tho prosenco ot tho doad.end slrool are consldorod. Scoll slrossod thatlho dovolopor has a right to build atlho RM.145 donslly Allowod by tho zono as long as all roqulroments 01 tho subdivision rogulallons, zoning and building coda are mol. Mlchaql Flood. 25 Lincoln Avonuo, statod lhalll tho Zoning Codo allows dovolopmonl such as this, his concorns are dlroclod to Iho Zoning Codo, Ho slalod thai tho rosldonls of this building arB primarily protosslonal sludonts and tho Idoa ot having a 106.unlt liS3 tI. rl ,:, ,,-, :~,. Planning & Zoning Commission Octobor 4, 1990 Pago 13 building, locatad ovor 108 parking spacos, covorlng tho onUro silo, Is alarming, Ho oxprossed his hope thai tho Clly will roconslder tho Codo. Dick Dolozal. t 11 t Marcy Slrool, slaled thaI ho owns proporty at 0 Valley Avonua. Ho Indlcatod that thoro wero problems wllh construction vohlclos blocking tho roads whon 25 Uncoln Avonuo was constructod. Ho statad that ho will filo suit If this happons with this dovolopmont. Ho oxprossod his bollof Ihat tho Inslallallon 01 pavomant Irom boundary 10 boundary Is a parking lot and cannot bo vlowod as tho IIrst noor of tho building. He said Ihat Dick Frantz assurod him that tho Ordlnanco was changod alter 25 Uncoln Avonuo was constructod and this lypo 01 slluallon would nol occur again. Ho oxprossed concorn with calling tho parking 101 tho IIrstlloor 01 tho building and allOwing a throo.story building with parking lot on tho ground lavollo bo consldored a hlgh-rlso. Ho uked for Inlor~Uon rogardlng the SqulltO footage 01 tho unlls. Mlchaol Furman respondod that tho unlls aro proposod to bo 330 squaro foot each. Dolozal stalod thai this squaro footago will allow for two occupanls por unit undor tho Clly Codo. Ho notod that this would dOllnlloly Increase parking probloms In Ihe nolghborhood, Ho strossod that tho alloy Is only 14 fool w1do and tho only way two cars can pass If one goos up onto prlvato proporty. Ho statod that ho doos nol bollovo that tho alloy can bo vlowed as a socondary accoss. Ho strossed that because thoso units w1l1logally be allowod to houso more than one occupant, somo of thom will havo two occupants with many units having more than one car yot only one parking spaco Is proposod por unit. Ho Indlcalod that ho doos not havo an obJoctlon to tho devolopor building on tho lot, but ho strossod thai ho believes tho proposod donslly 19 Inapproprlato. SCOll Indlcalod that thoro was an ordlnanco chango allor 25 Uncoln Avonuo was construcled, but he Is not cloar at proclsely what this chango was. Dolozal strossod that an opon parking aroa Is not tho firsllloor of a building bocauso It Is not usablo living aroa. Mlklo stetod Ihat tho doslgn now shows a concrolo wall along tho north sldo and part of tho south sldo 01 tho parking 101. Ho Indlcalod that tho wost and oast sldos appoar to bo opon. Dolozallndlcalod Ihat ho doos not vlow this building as a hlgh.rlso whon you consider parking lI$ tho nrstlloor, Scott Indlcatod that one 01 the problems Is thatlho Commission Is not golllng what It wanlod whon It changod tho ordlnanco In 1903, He Indicated thai at that limo they only changod tho dollnlllon of a hlgh.rlso and maybo they should havo lookod moro comprehonslvoly at tho onllro ordlnanco and sludlod roqulromonls such as sOlbacks, troos, and donslly IImltallons, Ho stalod that at thai limo, developors had Indlcalod to the Clly that no hlgh.rlso dovolopmonl would occur If tho dollnlllon woro not changod. Dolozal slatod Ihal tho Clly should bo looking altor tho Inlorosts of Iowa Clly and not tho Inlorost ot dovolopors, Scott slrossod thai providing housing Is an Intorost 01 tho Clly. Dolozallndlcalod thai ho had talkod with Clly Council mombors and It sooms as If this dollnlllon of a hlgh-rlso was adoplod from big clllos, such as Chicago and Now York, without consldorallon bolng glvon to how It rolalos spoclllcally 10 Iowa Clly's noads, He stressod that ho bollovos tho doflnlllon sooms Inapproprlalo for Iowa City bocauso Its parking slluallon Is dltroronl and that unlIke Chicago, mosl pooplo havo at loast one car, Ho notod that ho Is obllgalod 10 provldo 1'h parking spacos for oach dwolllng unit whllo this dovolopmont will only havo one parking spaco por unit. Ho strossod that ho Is only /8SrJ , [1 [I' :/ I ',-, LI Planning & Zoning Commlulon Octobor 4, 1990 Pago 14 allowed by tho Codo to havo one rosldonl por unit whllo this structuro will bo pormlttod to havo two resldon18 por unit. Scott statod that this II an apparont dlscropancy when ono consldors tho Clly's donnlllon of 0 hlgh.rlso. Ho notod thai Dolozal's building Is nol consldorod a hlgh.rlso. Ho Italod that tho Commlulon has only suggosUvo Input to tho building ornclal whon InlorproUng whothor or not a parking lot on tho IIrstlavol constllutod ono 01 tho roqulrod stOrlOI In tho RM.145 zono, Ho nolod that both the Planning and Zoning Commlulon and tho Clly Council woro both actlvoly Involvod In tho adoption of tho RM.145 zono and ho Indlcotod thol two prolont Clly Councllmombers woro mombors 01 tho Commission at tho Umo tho RM.145 zono was approvod. Dolozal slatod that tho Clly Council mombors ho has discussed this Issuo with havo rocognlzod thoro art dlfforoncosln tho parking noods of Iowa Clly es comparod with othor cltlos, but ho nolod that thoy had acknowlodgod that not all mombors 01 tho Council agroo on this Issuo. Publlo discussion wal cloud 01 9:50 p,m, Clark movod to dofor 8.9021 10 October 18, 1990. Coopor aocondod. Tho mollon corrlod 5.0. Scott ontorod Into tho rocord a lottor from Thomas Flynn and Mary Loa Dixon 011515 Easl Court Stroot, ownors 01 a condominium unit In tho building at 25 Uncoln Avonuo, hlghllghUng concorns oxprosaod by the public, ~: Moen Informod tho Commlaalon that David Schoon has boon hired as tho now Assoclato Plannor and will bogln work on Octobor 20, 1990, ~: , , I Bovblorg movod 10 adjourn at 9:54 p.m. Coopor socondod, Tho motion carrlod unanimously, Sally Dlorkl, Socrotary Mlnutos submlttod by Mary Jo Noff. ppdldmlnlmlns\p&ll0-4 1853 I' ~ ~W) o [I :1 ,,-, C, MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 3, 1990 . 8:30 P.M. SENIOR CENTER CLASSROOM DRAFT MEMBERS PRESENT: Coopor, Donnls, Kuhn, Murray, Patrick. Porsson, Rowland, Ru", Snldor, St. John, Starr MEMBERS ABSENT: Nono STAFF PRESENT: Halo, Milkman, Nugont OTHERS PRESENT: Dlano Bunch (Unlvorally Studont): Margo Ponny, JCCOO: Jano Oay, Roosovolt PTO: Suo Lontzkow, Lulhoran SocIal Sorvlces: Pog McElroy Frasor, Mayors Youth Employment; Judy cnok, Hoovo-r Playground Commllloe: SuzIe Snyder, Hoover Playground Commlltoo: Kalhryn Kurth, Small Buslnoss Dovelopmont Cenlor; Mlchaol O'Donal1uo, PPD: Karen Naglo, Hoover PTA: Joan VandonBorg, Neighborhood Contora: Polly pagllal, Oroalor Iowa Clly Housing FOllowshlp: Rogor Medsker, Groator Iowa Clly Housing Fellowship: Tom Mortonson, Oroator Iowa City HousIng Fellowship: Charlie Eastham, Groalor Iowa City Housing Fenowshlp: Mike Mahor, HACAP: Robert S, Wachal, Iowa City Rlvorfront Commission: John Rummelhart Jr" Molody ROCkwOIl, PPD, ~: Chairperson Rawland callod lIie mooting to order at 8:35 p,m, Sho Inltoducod now Housing CommIssIon liaison Dorothy Persson, Johnson County Human Sorvlcos coordinator Margo Ponny, and tho mlnuto.lakor for Iho moeUng, Both Allon, I , I , 'I I I - ...; , I St, John notod a typographIcal orror on pogo 2, In IIno lour, 'doors openors' should road 'door openors, . Kuhn movod 10 approvo Iho mlnutos as amondod. Rult socondod. Tho motion carrlod 9.0, ~: Rowland roportod that Halo and Milkman had boon namod Mayor's Youth Employmont Program 'Crow Mombers lor tho Day,' Slarr roported thai althel, lasl mooUng thoro woro 27-28 mombors 01 tho Task Forco, Including a mombor from Wost Branch. Ho stalod that 1110 IIrst goal of 1110 Task Forco Is to ostabllsh lis goals and objoctlvos, Ho announcod lI1atthoro will bo a public hoarlng on Oclobor 18, 1990 at 7 p,m, In Iho Iowa City Public Ubrary to pormlt publlo discussion on tho allordablo housIng noods In Iowa Clly, Ho also announcod that 1110 Annual Human Rlghls Award Broakfast will bo hold on Octobor 17, 1990. 115'1 I '0 [1=1 .,-, b Commlllee on Community Needs October 3, 1990 Page 2 St. John commenled thai the Affordable Housing Task Force Is 'top-heavy' with bankers, roallors, ole. and has low 'rogular clUzon' membors. Milkman polnlod out that evoryone who applied was appointed to the Task Force, Slarr slated that ho folt thalthore was good reptmnlallon on tho Task Force. Rawland addod thatthfl Clly modo ollorts to rocrult Task Force members from all segmonts 01 the community, Thore was none, eUBLIC/MEMBEB..QISCUSSIOij: Thero was nooo, DB ACCESSIBLE DOOR 9~: Hale summarlzod tho momo describing tho roquost by tho Clly Manager 10 Ullllzo $1500 of 1990 CDBG Contingency Funds to Install a handicapped accessible door opener on the Civic Center north door, Rowland noled that the Individual who complalnod about tho weight 01 the door was ellglblo to park In the handlcappod par1llng spaces near the south entrance 01 the Clvlo Cenlor. She questlonod spending $1500 lor one porson, Palllck slated thai other peoplo who might havo troublo with the door weight use that door. Rowland slated that the Civic Contor will be undergoing renovaUon In the next year and a hall, and tho north ontranco might bo redoslgnod al that time, Milkman reported thai handicapped accosslble door openers con bo moved to othor doors for reuse, Patrick moved that CDBG Contingency Funds be used to fund 3 handicapped accesslblo door opener for the north door 01 the Clvlo Center. Starr seconded the motion. Starr asked about the current slzo ollhe Contlngoncy Fund, Milkman reportod that It Is about $32.000, $Iarr noted thai Installation 01 tho door oponer would bo a long. teRn benefit to the building, St. John expressed his support for tho ptoloct, and he commended the City Manager lor bringing up this prolectln conjunction wllh the Senior Center door opener, St, John moved 10 end discussion, Tho motion to end discussion carried 9.0, Rawland called for a vole on the lundlng request, The motion carrled g.O. I , I ' I I I I I I I Rawland explained Ihe budget hearing process for tho presenlers, and described the role 01 CCN In that process, Milkman added that there are over $1 million In requests for funding this yoar, but the Congressional allocations aro stili unclear, She speculalod thai Iowa Clly will probably rocelvo between $400,000 and $650,000, Sho remlndod commllloe mombors Ihat doclslons will bo difficult, and that stall will bo adding administrative costs to tho rcquosts. lIs-ii ,rl =/ .,-, .,-, - Commlttoo on Communlly Noods Oclobor 3, 1990 Pogo 3 Roosovoll Nolghborhood Opon Spaco Peg McElroy Frasor, Mayor's Youth Employmont Program Executlvo Dlroctor, and Jano Gay, Roosovolt PTO Momber, appoared to prosent this roquost. Fraser statod lhalthe goals 01 Phase II of this projoct aro to comploto accosslbUlly on tho trail, dovolop and build a handlcappod accosslblo amphlthoalor, and post s~ns, ospoclally to denole accosslblo areas and provide an overview of tho space. Fraser axp/aln6ilthlillowa ConserVation Corps lunda aro becoming moro compelltlve and thai support from outsldo fundlng sources such as CDBG monlos have hOlped sacure lundlng lor tho Mayor's Youth Employmont Program, Frasor dlsplayod archltecfs plans for Phaso II, and Gay nOled tho many oduceUonal usos 01 the aroa. Coopor asked who the volunleer architect lor the project Is, Slarr roplled that Ills Dick Kruse. Nugont askod about tho School Board's proposed contribuUon, McElroy replied thai tho Iowa Clly School Board funds the Mayor's Youth Employment Program as a wholo, and that tho School Board will take full responslblllly for future malntonance, Milkman askod for clarificeUon abcultho walkways which are mentlonod as a contractod Improvemont In Appondlx 4 01 tho funding requost, Frasor said that an outsldo contraclor Is nocessary In order 10 ensure thai tho walkways noar the amphlthoaler are woll.bulll and accosslble, II Milkman clarlflod thai the materials ollerod by tha Iowa Wildlife FoderaUon ate oducatlonal brochures, Gay notod that tho Wlldlifo Fedoratlon will holp tho Roosevelt PTO by providing labor lor somo gradlng proJocls and the PTO will be asking for their help with dlssemlnatlng oduceUonal malorial3, Gay stalod thai sho soos the future role 01 the Wlldllfo FodoraUon In this project as providing oducatlonal support, Milkman askod " thero ato to be bonches along the trails. Fraser said Ihaltho tho Opon Space CommlUee Is considering community fund raising for recycled plasllc bonchos, Nugent asked" any of tho private donaUons menllonod on the funding roquest are from Oaknoll resIdents, Gay roplled Ihallowa Clly Foundation rulos prohlbll direct solicitation, but sho has oncouragod Intoroslod Oaknoll rosldonts to earmark donations lor Ihe projoct. St, John askod If lighting Is plannod for tho futuro, Gay ropllod Ihallt Is Ihe position of tho Open Space commltteo that no one should be using the area at night because evon with IIghllng socurity risks would be groal, Hoovor School Accosslblo Playground Judy Cllok of tho Hoovor PT A Playground Commlttoo and Karon Naglo, adaptlvo Physical Educollon toachar at Hoovor School, appearod 10 prosenllhls request. \ ' IIS'I EI '~I .,-, F, Commllloo on Communlly Noods October 3, 1990 Page 4 Cllok roportod thai the firat tHo phases 01 this project are now complota, and she showod photographs 01 tho playground to CCN mombers. Sho notod thai the playground has lod to a groallnctoaso 01 use 01 tho eroa. Sho statod thai Phaso III 01 tho proJoct would bo 'tho hub 01 the playground dosign.' Naglo spoko regarding the neod lor and bonollts 01 tho playground. She said that tho proJoct provides Intoractfon betHeon 'regular' and handicapped studonls In a play envlronmonL Sho polnlod oulthat the plans allow handicapped access!blllly to every play area. Milkman askod aboulthe lack 01 conUngoncy In tho lundlng roquosllor cost overruns and lor clarlficaUon of the costs Included In tho tunnel structuro, Cllok ropllod thalthero had boen no problems with cosl overruns In the firsl tHo phasos 01 tho prolect and thai tho tunnol costs Included Oy~ IDbor. Cllok and Naglo polntod out thai this Is a modol proloct to address the noeds 01 handicapped chlldron, Starr asked \I the Slate Buroau 01 Special Education has any Inloroslln this os a domonstraUon proloct, Rowland askod thai Cllok exploro the posslblllly 01 Slato Special EducaUon lundlng bolore CDBa funding decisions are made, SL John askod whal othor schools have largo disabled populations. Nagle replied that othor Iowa City schools have physically challongod studonts, bul that Hoovor School probably has the groatost numbor. Broadway Stroet NeIghborhood Centor Joan Vanden Borg, executive Director 01 Noighborhood Contors 01 Johnson County, appeared to presontthls roquesL VandenBorg provided background on the project and CCN's past Involvement, She slated that tho main prlorlty In this requeslls the playground. She said that she has applied to prlvale organizations for playground funding wllh no success, She reperted that anticipated hoavy uso and desire lor handicapped accessibility led 10 Ihe doslgn choice, She stated thai other needs at the Center are landscaping, an outdoor sign, outdoor lighting, and basomont bathrooms, VandenBerg dlstrlbutod a breakdown 01 proloct cosls. Rowland asked VandenBorg to prlorltlzo the projects, VandenBerg said that tho playground Is the top prlorlly, lollowod by the bathrooms, then landscaping. Nugent asked VandonBerg to check on the need lor tHo bathrooms according to Code requlremonls. Nugent asked II Head Start could pay addlUonal ronl, Ponny oxplalned that according to the Fodoral requlromonts, Hoad Slart could not pay ronlal foos, VandonBorg oxplalned Ihattho Contor doos havo a malnlonanco agrooment with Hood Start which will bo ronogollalod II Hood Start procoeds with oxpanslon plans, Ponny polntod oulthat CDBa Invoslmontln tho basomont holpod draw moro Hood Start suppert. Sl, John askod whal percont 01 tho pepulatlon servod by tho Contor Is clllldron. VandenBorg statod thai It Is approxlmatoly 60%, " " 18S~ rl ,9 ',-, c, - Commllloo on Communlly Noods October 3, 1990 Pago 5 Luthoran Social Sorvlco . Handlcoppod ACCOSSlblll1y Addlllon Suo Lonlzkow, Local Dlroctor of Luthoran Socfal SOrvlco, oppoarod 10 ptosont tho roquost Lenlzkow provklod an historical ovorvlow Of Luthoran Social Sorvlco. Sho showed a vldootapo In ordor to lamlllN1zo Commmoo mambors with tho building's location and layout. She romlnded tho Commllloo that only 13% 01 Luthoran Social SOrvlCO'1 funding comos from tho Luthoran Church, Sho alatod that tho proposod addlllon would addross probloms 01 ovorcrowdlng In tho wailing room and would make tho building accosslblo 10 tho handicapped, Patrlck noled thai thoro II curronUy no handlcoppod accolS 10 tho building, Lentzkow laid thai their h:ndlc::ppcd cfJGnla ala sow-ad through nomo vliils or reforrod to othor agonclOl, Nugont alked K Lonlzkow hod asked tho Board 01 SUPOrvlsors lor IUnds, Lontzkow roplled that sho hadn't. Ponny noted thai tho Board 01 Suporvlsors' support lor the Mental Hoalth Con tor might mltigato agalnsltholr Involvomenlln this projoct, Rowland urged Lonlzkow 10 contact tho Board 01 Supervisors oboultholr w1l11ngnoss 10 conlrlbuto to this proJocL Milkman asked about tho pesslblllly ola mortgago, Lontzkow lakI thaI Luthoran Social Sorvlce would proler 10 romaln dobt froo, Sho Italod thalthoy mlghl bo Inlorested In a low.lnlorost loan Irom CDB13, Rull oncouragod Lontzkow 10 consldor tho posslblllly of doing additional prlvato fund ralllng, Milkman roquosled moro dlmonslons on tho alto plan and nolod that a zoning chango would havo to bo roquosted In ordor 10 undortako this projoct. Rawland askod litho prlvalo pledgos obtalnod lor this ptojoct woro conUngonl upen CDB13 IUPPOrt. Lonlzkow staled thalthoy woro not, Patrlck notOd thai Luthoran Social SOrvlco has experloncod alai 01 growth OVOr tho pasl fow yoars, Small BusIness Aulalance Paul Heath, Director 01 tho Unlvorslly oJ Iowa Small Business Dovolopmonl Conlor, and Kathryn Kurth, Associate Dlroctor, appeared to prosonttho roquost. Hoalh Inlroducod his agoncy and notod Ihat It Is fundod through tho Unlvorslly of Iowa and tho Fodoral Small Buslnoss Association, Ho statod that tho Conlor sorved about 900 cllonts durlng tho past fiscal yoar, and that thoy hope to oxpand tholr ollorts 10 servo more low and modoralo Incomo cllonts, Ii , . i , ' Milkman askod about admlnlslratlvo cosls for the prolect and Hoalh ropllod Ihatthoro would bo none chargod to tho projoct. Rllwland clarlllod lor tho Commllloo thai this proJoct Is consldorod an oconomlo dovolopment proJoct. Nugonlaskod how tho succoss ralo ollho proJoct would bo monltorod, Hoalh ropllod that tho Slolo olnco ollho SBDC has gonorally monllorod progross, but lhallho local olflce could sol up a tolophono follow.up program. Ho also sold thot pro)ocls which appoar loss foaslblo can bo lormlnolod oarly In tho procoss, Milkman notod that CDB13 monoy Is baing usod for this program In Davonport. Ponny askod how tho program as a whole has farod In tho pasl. Hoath stalod Ihatthoro has boon a 4:1 raUo of IIS,/ o [I ,:, 8 n Commllloo on Communlly Noods Octobor 3, 1990 Page 6 now taxes goneralod to tax dollars spont, butlhat figure Includes all cllonts, not lust low and moderato Incomo buslnesspoople. Greater Iowa City Housing FellowshIp (GICHF) Polly Pagllal, Charlos Eastham, Roger Medsker, and Tom Mortonson 01 the Greator Iowa Clly Housing Fellowship appeared to present the request. Pagllal explained the history 01 the GICHF and notod tho congrogallonsthal are Involved, Pagllal clrculatod addltionallellorl 01 support, She roportod that tho cUllent amount ollunds whIch havo been solicited from congrogallons Is $6500, Sho noted that CDBG lunds would add crodlblllty and a sonse el acUon to lI1e GICHF, Medsker described the neod lor translUonal housing In Iowa Clly and the concoms 01 GICHF about allordable housing, Eastham added that the spoclfie stops thai the GICHF Inlonds 10 lake are 10 purchase two slngle.famlly houses, renovate them, and leaso thom to HACAP as translUonal housing units, Pagllal polntod out that tho emphasis 01 GICHF Is on lamllles, Rawland asked about the connection between II1Is roqueSI and HACAP's translUonal housing project, Easll1am said thai the GICHF proposal Is doslgned 10 complemont HACAP's proposal, Nugont asked about tho lundlng schedulo lor tho Iowa Flnanco Authority lor Housing Asslstanco Fund monlos, Eastham said that onco the projoctls "working' more dotalls would bo avallablo from the Iowa Flnanco Authority, Milkman asked how tho CDBG funds would be used, Group membors stated thai the COBG lunds would bo usod as socond mortgages and paid back whon the proporly Is sold or no longor used lor transItional housing purposes, Funds provided by 1110 congregations would be used to rotlro the mortgagos, The GICHF represontativos confirmed that they would be using licensed laborers to do electrfcoJ, plumbIng, ete, Materials and malntonance costs would also come from the congrogatlons, MHkman asked lithe HACAP 'ront' would bo sufficient to moo I mortgage paymonts. Coopor clarified that the congrogation funds would be used 10 pay the mortgages, She asked whaltho rolo of tho GICHF would be In oporatlng tho homos alter tho purchase, Eastham reportod that HACAP typlcolly asks lor lull control ovor oporations as part QI tholr leaso agreomonts, Mortenson conllrmod thIs and noted that HACAP has concerns about confidontlallly, Ponny askod II GICHF Is Intorested In ovontually bocomlng a provfdor agency, Pagllalsald thatsho Is unsuro, and Mortonson staled that GICHF will be consldorlng many opUons as mombors learn more about providing housing, Penny asked litho group would be able to continuo to got contributions from congregations In tho long.torm, citing probloms that Iho Emergency HousIng Projoct has had socurlng such contributions, Pagllal sold that GICHF has a wider baso from which to draw than tho Emergency Housing ProJoct Eastham said thai tho congregations havo boon advlsod thai this Is a long.lorm commltmont, Rawland stalod that sho sharod Penny's concom, and that tho letlers 01 support for tho projoct should bo moro clear on this mallor, John Rummelhart nolod that the properties wllllncroase In valuo and could bo sold should a funding problem arlso. Patrick conllrmed that tho GICHF Is an Indopendent non.profll corporaUon and that Individual congregations have no polley control ovor the group, 51. John slated hIs familiarity with other church projects and agreed with Rowland that explicit leltors of long.term support would be 'I /8s'f {J [I !;1/ fl" Commlttoo on Communlly Noods Octobor 3. 1990 Pago 7 hOlpful. Modskor polnlod out that many 01 tho lottors 01 suppert woro wrlllen botoro congrogatlons conflrmod tholr Intontlons to partlclpato In tho GICHF. Milkman sold that It might bo usoful to packago this roquost as a two.yoar trial proposal with a roquostlor mortgago lund/ng commllmonl by the congrogatlons. Rummolhart notod thai tho experlonco 01 congrogatlon mombors would help thom chooso appropriato propertlos. Milkman askod II GICHF would continuo with the project II they wore only given enough funding for one house. Pagllal said thatthoy would, Mahor notod that there are fourtoon famlllos on the waltlngllsllor translUonal housing, In rosponse to a quesUon Irom Starr, Mahor confirmed that HACAP has onough funding 10 provide counselling staff for this proJoct, Ponny asked II this house would remain a transitional house, Pagflal slated that Its use as a transitional houso could bo ongoing or II might evontually bo sold as allordable housing, Ponny said that a stated longth of commltmont tor a spoclllO use Is ImpertanL Maher added that HACAP's Involvemont In tho project would not place any additional requlremonts for longth of commitment to a speclflo uso on the house(s). Milkman encouraged luture lettors 01 support 10 emphasize the nature 01 GICHF as a non.profit agency supporting housing noods, Translllonal Housing Mlchaol Mahor, HACAP TranslUonal Housing Coordinator, appeared to presont this roquesL Maher do scribed tho current status of the HACAP transitional housing program, Its crltorla lor participation, and Its target group, He dlscussod the use ollasl year's CDBG funds to purchase a two.bedroom lownhouse and to leverege othor lunds, He stressed thai there Is still a greal deal 01 need for translUonal housing In Iowa Clly, ospoclally lor famlllos .wlth children, Mahor roportod lhaltho lunds roquostod this yoar will be usod for tho acqulslllon 01 proportlos, Ho sold that transitional housing Is espoclally Into res led In acquiring HUD proportlos and Rosolutlon Trust Corporation proportlos, Mahor stated that he Is stili walUng for a list 01 proportlos from the ResoluUon Trust Corporation, and various commltto mombors oxpressed their doubt that such proportles aro available In Iowa Clly, Maher added thai tho reason that he Is Intorostod In proportlos from thoso sourcos Is to avoid competing with other agonclos for opon.markot housing, Starr oxprossod Inlorostln the use 01 mobile homes for translUonal housing. Maher ropllod thot the use 01 mobile homes Is of questionable value, but that the agoncy Is treating the current mobile home unlls they oporale as an axporlmentln making this option more feaslblo by, for Instanco, trying to keep utlllly payments low, Penny asked where tho cllonls lor transitional housing como from. Mahor sold that thoy aro gonorally ollhor rolorrod from such agonclos as tho Emorgoncy Housing Projoct or Domostlo Vlolonco, or thoy aro poople who havo boon camping out In IIou 01 having sholler, Ponny asked about sorvlcos provldod as part 01 making lranslllonal housing transitional. Mahor said that cllonts rocolvo lob training, loam budgeting skills, and are relorrod to othor agonclos lor things such as counselling sorvlcos, Starr asked whon famlllos are consldorod roady 10 movo out oltranslUonal housing, Mahor said that It varlos according to Iho slluatlon, but tho uppor IImllls two yoars, ij 185'1 ""- , . o [I =/ E' ;~' Commlltee on Community Needs Octobor 3, 1990 PageS Coopor asked about the program's long.rango goals lor housing acquisition, Mahor said that the program hopos to acquire all 01 tho housos that It can. Ponny pointed out that the more proportlos thaI the program acqulros, the more funding sourcos It can tap Into. Cooper askod aboul future prolocUons of homolossnoss. Mahor sold that tho numbors 01 homo loss aro IIkoly to Incroaso, Bonlon Stroot Pocket Park Robert Wachal, Chalrporson 01 tho Iowa Clly Riverfront Commission, appeared to presontthls requosL Wachal presontod tho hlstorfcal background 01 thIs projoct and doscribed the proposed park 10caUon. He summarized the noed lor the project and the projoct goals as slaled In the funding requosL Rawland asked II tho Coralvlllo Dam.HlIIstrall would be for use with blcyclos. Wachal said that II would, Coopor expressod concorns about tralflc In the aroa, Wachal noted that the trail will tun undor tho Bonton Stroet Bridge, SL John exprossed his support 01 more greonspaco In the arOR. Milkman wondored how this pr%ct would nt Into CDBG goals for dovolopmont In slullllbllghl aroas Or low Incomo use, She polnlod oulthattho aroa whore the park Is to be located has not boon olflclally deslgnatod a slullllbllght aroa. Sho statod thai tho low and modorate Income lIguros nood to ronoct potential uso of tho park by people who live In areas easl of tho Iowa River. Sho noted that both the Iowa Rlvor and Rlvorsldo Drive represent barrlorsto potential uso, In responso 10 a quostlon by Rawland, Wachal clarlfiod that the Coralville Dam.Hllls trail would cross tho Iowa River at tho proposed park slle. Rockwell explalnod tho proposod agroement with Profosslonal MuNIer for partial use 01 tho spaco as a parking area, Nugont asked about the participation 01 the City Parks and Rocreallon Doportrnontln this prolecL Rockwell saId that Parks and Rocroallon will bo providing continuing malntonanco for tho park. Starr askod whothor REP funding had beon consldored, Tho prosonlors sold that CDBG funding would be used to securo the properly until other funding appllcallons can bo complolod and to show thatthore will bo a sorles of pockot parks thai tho Coralvlllo Darn.Hllls trail will connect, SI, John suggosted that a sign bo posted In tho park should funding bo approved In ordor to advortlso tho dlvorslly 01 tho projocts that CDBG funds, Downpoymont Asslstanco Program Marcia Halo, PPD staftmombor, appoarod 10 prosent this request Hale provided an overvlow 01 tho goals 01 this project as slated on Iho funding roquost. In rosponso 10 a quostlon from Rawland, Milkman conllrmod thai tho projoclod admlnlslratlon costs for this proJoct aro roallsllo, Rawland askod litho projoct was worthwhllo atlowor funding lovols, Halo said thai sho folt that II was. Murray askod If this project was rolated to tho il t , , I ' /8s'l a [I ~ E' '~I Commllloo on Community Noeds Octobor3,1090 pago 9 Sycamoro Vlow projoc\, Halo sold thaI othar IInanclng options wore being consldored for Sycamoro Vlow. Donnls askod aboultho role 01 banks as subreclplents. Halo roplled thattholr rolo would bo admlnlstratlvo, In rosponso to a question from SL John, Halo roported that tho lunds woro nol rosltlcted 10 uso by lamlnos with chlldron. Stan askod II thoro Is a maximum houso cosl thaI can be IInancod under this program, Halo slalod thaI thO maximum Is dolormlned by Iowa F1nanco Authorlly limits, approximately $83,000 lor an existing homo. Sho added thaI the funds cannol be used lor mobile homes but con be used lor lownhousos, slnglo 101 Uno duplexos and condominiums. Rowland uked II thoro could be anything In tho guldollnos thaI would glvo priority to families with chl!dren. Hal9 Md M!!kman Rid !!mI U!l3 mlghl bl! JlQMlblQ, but tho guldonnas cannot be too cumbersome lor tho banks, ~: Halo dlslr1buted two supplomontary Items to CCN members. a loller from a clllzon suggosUng a posslblo uso lor CDBa Iunds and rosults Irom tho Survoy 10 Assoss tho Need 01 Eldorly Iowa City Rosldonts lor Small Homo Ropalrs. Starr movod 10 adjourn \ho moeting all0:19 p.m, Donnls socondod. The moUon carrlod 9.0, MInutes submllled by Both Allon, . I .i ,I -I II Ii Ii \1 I 11 , ' ~: j ..J .... "-:-~l I 1 \ ' I I I ,f , . I , I ! i i' I i 1 I(S'/ i I I I I I ! I' H)lIl) J o [I ~ EI L, MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 4, 1990 . 6:30 P.M. SENIOR CENTER CLASSROOM DRAFT MEMBERS PRESENT: Coopor, Donnls, Kuhn, Murray, Patrick, Porsson, Rowland, Rull (arrived at 6:56), St. John, Snldor, Starr MEMBERS ABSENT: Nono STAFF PRESENT: Barnos, Halo, KIlpatrick, Milkman, Nugont OTHERS PRESENT: Wllllam McCarty, Youth Homos lno,; Margo Ponny, JCCOO; John Watson, Goodwill Industr1os; Mlko Townsond, Goodwill Industr1os; Joan Mann, Eldorty Sorvlcos Aooncy; Robort p, Burns, Burns and Assoclalos, ~: Chalrporson Rawland callod tho mooting 10 ordor at 6:37 p.m. Porsson roported that atlho last Housing Commission mooUng tho commission rocommondod 10 CCN that II conUnuo funding lor curront housing projects and Incroaso tho allocaUon for tho ESA small repair program, Tho Commission doclded to rocommond sooklng funds lor a data Input person lOr a now tracking program In tho Housing and BuIlding InspecUon DepartmonL Ii " , Ii " !I Rawland do scribed tho budgot hoartng procoss lor tho prosonlers. Ii Youth Homo. SeiLS Bill McCarty, oxocutlvo director 01 Youth Homos, appeared 10 prosonttho roquost, McCarty thanked CCN for tholr support four yoars ago and roportod on Iho usa olthoso lunds lor a group home and an emorgoncy shollor, Ho doscrlbed tho curront Youth Homos proJecls. Ho slated thai tho goals of Youth Homos aro 10 coordlnalo sorvlces wllh othor agonclos and 10 target chlldron, youth, and famlllos that nood sorvlces 10 rolaln or ro.form tholr family unllln tho community, Tho targot group for tho proposed IranslUonal housing proJoctls young pooplo 16.21 yoars old, McCarty noled that data on homolossnoss among that group aro sparso, He pointed oul that the Departmont 01 Hoalth and Human Services had provldod a $240,000 grant for tho translUonal housIng project, but the grantlunds nollhor the acqulslUon 01 tho property nor full rehabllltallon costs, He sold that thore are no speclflo properUos being consldorod for the projoct, though thore are a fow polonllal propertlos on the markot, He said Ihal Ihe plan calls for 4-6 single bedroomlelflcloncy apartmonts, sorvlng 6.12 young peeplo ovor tho ceurse 01 a yoar, Ho slatod thai translllonal housing Is a 'missing pie co' In serving tho homoloss youth 01 Iowa Clly, It s'l- :'0 [I =/ E' S Commllloo on Communlly Noods Octobor 4, 1990 Pago 2 Rawland notod that Youth Homos had done woll with Its CDBG granllour yoars ago. Sho askod what would happon 10 tho projoct lIlt did not rocolvo CDBG lunds. McCarty stalod thai tho HHS grant Is nol contlngont upon rocolving COBG lunds, but Youth Homos would havo to sook othor sourcos In ardor to havo monoy for a building II COBG monoy did not como through, Ho said that any CDBG funds would be holpful, oven II not tho full amount roquoslod. ponny polntod out a mlsstatomont In tho funding roquest.tho Emorgoncy Housing Projoctls not a shollor lor unaccompanlod adult malos. Sho statod that II a child who Is not accompanlod by an adult goes to EHP, thoy aro sonlto tho Youth Homos shollor, In rosponse to a quostion from Coopor, McCarty said that most 01 Youth Hamaa' cllonta arc from low and modorato Incomo lamlllos and that at the point whon thoy bocomo cllonts 01 Youth Homos thoy aro consldorod ono.porson fomlllos. Milkman askod II $75,000 was a roallstlo flguro for tho typo 01 building thoy wlshod 10 purchaso, McCarty sold that tho lIguro was basod on curront Iowa City markol prlcos. Milkman askod II a smallor allocation could bo usod to olthor mako a downpaymont on a houso Or ront a house, McCarty stated that Youth Homos hadn't lookod Into thoso options but thai tho organization Is already carrying a lot 01 debt and II would be nnanclally risky to assumo moro, Ho said thai loaslng mlghl bo an option II a landlord was willing to meot spoclal torms for rohabllltatlon 01 tho proporty and tho length 01 tho loaso, In responso to a quostlon Irom Milkman, McCarty said that undor the stipulations 01 tho HHS grant, rosldonts would not bo rocolvlng a por dlom, Ponny askod II this stipulation was due 10 tho ago 01 tho residents, McCarty said that both ago and onrollmont In school woro factors, Rawland addod that tho granl roqulros thai tho rosldonts not bo ollglblo lor fodoral asslslanCO, In rosponso to a quostlon from Donnls, McCarty said thai tho ostlmato 0130 cllonts por YOllf for the program was basod on tho assumpllon that some might not stay In thO program and that othors would be movod within six months 10 moro pormanonl apartmonts, Ho notod thai affordablo apartmenls aro dllflcullto find In Iowa Clly, but tho maximum permlsslblo slay In thO transitional housing program would be 18 months, In rosponso 10 a quostlon from Donnls, McCarty statod thallho program would contract with Unllod Action lor Youth and Mayo(s Youth for sorvlcos as part 01 tho HHS grant. Rawland announcod that duo 10 a schodulo chango, tho noxt prosonlors would bo from Goodwill Industrlos. ! il Goodwill Accosslblllty/Ronovatlon John Watson, Exocutlvo Dlroclor of Goodwill Indus trios 01 Soulhoastlowa, and Mlko Townsond, Assoclato Dlroctor In chargo of Iowa City, appearod to prosonttho roquost. Watson dlslrlbutod a brochuro oxplalnlng Goodwllllnduslrlos, Ho doscrlbod Goodwill's curront lacllltlos In Iowa Clly and tholr provlous ronovallon ollorts. Ho nolod thatlhls slago 01 ronovallon will addross spaco and accosslblllly noods, Ho statod thallho nood lor groalor accosslblllly Is 18S'I ,rl ,~ E' b CommlUoo on Communlly Naods Octobor 4, 1 gOO Page 3 duo to an Increase In dlftoronUy.ab/od diORIo/e. Ho explalnod tho proposed ronovaUons. Ho said that CDBG monoy would give lI1e program a slert and provide a lever lor fulure fUndralslng, Rawland asked whaltho prloriUos within the projecl were, Watson stalOO thai the lop priorlly Is Work Group Ono. Penny askOO why thoro had beon an Increase In dlfferenl/y'abled cllonts. Townsend sold that some had boon reterred from the Nelson Centor and some had boen newly Injuroo and referred from VocaUonal EducaUon, Ho said thaI somo came to Goodwill because help had become avallablo, Watson notoo that GooctNlII's cllonts are mosUy 01 avorage to above average I,Q, In rosponse 10 a quesl/on from Donnls, Townsond slalod that thoro wore about 70 pooplo aro curronUy bolng sorvod by GOOOMllln Iowa City, Ho nOled thaI Goodwill's goal Is 10 get poop/o Inlo lobs In tho communlly, but " Is more dllncultto placo thoso people who havo sevore phYSical dlsablllllos, MIlkman askOO litho GoocMill faclllly Is roqulroo 10 have two gendor soparale bathrooms, Watson said thaI II Is nocossary to havo two balhrooms bocauso of the greal limo IItakos 10 gel sovorely disabled people In and out 01 the bathroom, but his Is nol aware 01 any Code requlremenl. In responso 10 a quesl/on Irom SI, John, Watson sold thai thoro woro sovoraJ properUos bolng considered as slles lor a now Goodwill slore to replace tho spaco bolng losllo renoval/on, In response to a quesUon from Milkman, Watson slalOO thaI CDBG funds had boen dlslribuled In the budgel breakdown porUon of tho funding roquoslln accordance with porcelvoo CCN priorities, MIlkman asked II Goodwill might be sal/sflod with a more evon conlrfbutlon to the project by CDBG funds for Work Group One, Wolson slalod thai any funding would be appreclatoo, bulthal Goodwill alroady carries quite a bit of dobt on tholr Codar Rapids facility and thoy would profor nolto Incur any moro, SI. John nolOO that as a SEATS driver he has soon tho problom thai the doublO-doors at tho facility poso, Walson nolad thai slnco GooctNlII sorvOs qulle a fow dlfforonl/y'abled pooplo, Ihe currenllack 01 accessibility Is somowhat of an ombarrassmonl. Small Buslnoss Asslstanco Program Phyllis K1lpalrlck appoaroo 10 prosontthe roquost. Kllpalrlck slatod Ihatthls program had changod lis namo from provlous yoars In ordor to avoid appoaring dlscrimlnalory, Nugont askod how many poople had boon sorvod by tho program ovor tho past yoar, Kilpatrick slatod that tho program had sorvod six pooplo. but tho funding roquosl was lowor for Ihls yoar slnco Ihe loan program repaymenls allow for the program to be soll.supporUng, Milkman askod how tho program Inloracts with Iho Small Business Devolopmenl Cenlor. Kilpatrick said that 1110 SBOC had boon vory supportive of Iho program, ospoclally by providing workshops and as a roforral agoncy, In rosponso 10 a quostlon from Slarr, Kllpalrlck said Ihal rostrictlons stato Ihattho Small Buslnoss Asslstanco Program will only provldo one form of I I :1 I I I I , , i . I \ . / t s,!- "- o [I .=1 EI .,-, Commlttoo on Communlti Nooos Octobor ., 1990 pogo. asslstanco por small buslnoss. Milkman roportoo thatsho had made alollow.up call to tho Small Buslnoss Devolopmont Conlor In order 10 rocelvo c1arlllcation about tholr tracking program, Sho sold that tho filo for an SBDC project may stay open for up 10 a yoar, Sho explalnoo that a file Is closed If the funding allocaUon lor the pr%ct Is doplolod, litho c1lonl docldos thai SBDO sorvlces arB no longer noodod, or If tho SBOO decides that tho venlure win not be succossful, Milkman said that tho role of the SBDO Is not Ie provldo unsolicited stop-by.stop guidance for a projoct bulto provlde spoclllO sorvlces whon askOO, She roportod thai thoy would provldo monthly proJoct progross roports If tho SBOO rocelved CDBG funding, bulthat curront monitoring Is dona ovory two yoars In a random chock by the Stalo office, Rowland notod that the Slato's random monllorlng procoouro holps koop tholr owmead low, In rosponso to a quostlon from SL John, Kllpalrick slalOO that lor tho purposes 01 tho Small Business Asslstanco Program, a buslnoss Is consldorOO a mlnorlly ontorpriso 1111 has 51 'I. active minority ownorshlp, Sho said that tho groups conslderOO 10 be mlnorltios woro othnlo or ancestral minority groups, such as African Amorlcans, Natlvo Amorlcans, and Asians, SI, John asked II Gay and lesbian people WOre consldorod mlnorltios for tho purposos 01 tho program, K1lpalrlck said thai Gay and Lesbian pooplo are not consldorod mlnorltlos undor tho fodoral guldollnos for minority asslstanco programs. SI, John notod that Iowa Clly prohibits discrimination basod on soxuaJ proforonco, Milkman notoo that tho program was for all small buslnossos and was not roslrictoo to mlnorlUos, She stated thai tho program had boen vory successful over tho past year, ESA Small Ropelr Program Jean Mann, ExocuUve Director 01 ESA, appoarod 10 presont tho roquest, Mann describOO the scope 01 the small ropalr program and Its funding history, She said that response 10 a survey of oldoriy Iowa City residents Indlcalod a wide nood for small repairs which could bo mot with more funds, She noted thai the proposal contains an arror . In tho Budget Broakclown undor Profosslonal Sorvlcos II should road .5 FTE ralhor than .7 FTE, Mann explalnod the curronl ropalr proem and sold thatlho missing ploco Is somoone who Is knowloclgoablo about ropalrs who could make assossmonls and do tho small ropalrs hlmlhorsoll. Mann said that tho omploymont hours bolng ollorod 10 Jano Hagodorn aro a 'Uno of crodlt'lo bo usod II Hagodom has tho limo and tho oxporUso to doaJ with a ropalr proloct. Mann said thai Hagodorn would be glvon funds to contract ropalrs out, wllh Mann suporvlslng tho bid sOllcllatlon process, Mann sold thai tho amounl 01 tho ODBG lundlng roquostls f1oxlblo, Rowland slalod thai In tho past CON has askod ESA 10 expand this program, Sho askod II Hagodom would Sllll bo Inloreslod In tho position If fowor hours woro oflorod. Mann said thai Hagodorn would be, Rawland askOO litho program would bo ablo to sorvo 50% of tho projoclod cllonts II tho roquost wero cut by 50%, Mann said Ihat II would, ospecially slnco tho admlnlstraUon of tho program has grown more offlclont ovor tho past tow yoars. Milkman notod thai tho program has grown qulto a bll and Ihatlt noods mora IInanclal support In ordor 10 continuo lis growlh. Rawland stalod that In tho past ESA has roslslod additional tundlng for this program duo to lack 01 slaflllmo 10 support growlh, Mann sold thai slall rosourcos aro vory Imporlantln ardor to /iSY. a [I =/ 8 F, Commlnoo on Community NoodS October 4, 1990 Pogo 5 support a growth In sorvloas. Halo askod how Mann's limo would bo alfoctod by a grow1h In sorvlces. Mann sold that this proposal would roduco hor tlmo commltmont, bulthat sho would sllll bo Inwlvod with somo admlnlstraUvo tasks. In rosponso to a quosllon from Kilpatrick, Mann sold that Doris Waldon was IIstod as a second censultanllo tho program In order to asslsl Hagedorn and Waldon would not bo dupllcaUng sorvlces, Milkman nolod that assosslng ropalrs on. silo can bo vory Umo consuming and that havlng holp II usolul, St. John sold thai ho thinks that this Is a vory good program and thai ho has rolorred somo 01 his SEATS cllonts to IL M:lM Wllh:t It '#I!I bo Important for HsQedcrn to dove!cp ~ In maldng refeneb 10 other !OdaJ sorvlca ogonclos al part 01 hor lob. Houllng ROhabllltatlon Pam Bames appoared to prosonlthe roquosL Rawland oxplalnod thai tho CCN has an ongoing commltmont to thll projoct, and sho oxprossod hor graUludo thai tho administration 01 this program II efficlonl, froelng up CDBO lunds lor othor pr%cts, Barnos oxplalnod tho scepo 01 the program and describod tho curront workload, She noled that Rontal ResJdonUal Accessibility and Salvage had boon addod 10 tho program. Sho said th31 the salvage pr%ct complomonls the Housing RelocaUon and RohabllltaUon program. In rosponso to a quesUon trom SL John, Bamos staled thai 80% 01 tho clients for the Housing Rehabllltallon program aro senior clUzens. Starr nolod that tho lundlng roquoslls lowor than tho ono lor last yoar, Bamos stated that the lower roqueslls out 01 concem lor COBO budget constraints. SI, John asked how much 01 tho roquesl was funded lasl year, Rowland said thai tho full $300,000 requost was fundod, In rosponso 10 a quostlon Irom SI, John, Barnos said thai tho slorago cago lor salvago matorlals Is 10 bo localod In tho City Wator Building on Madison 511001 and that tho Parks and Rocroatlon Dopartrnont will construct thO storago cago II tho Rohabllltatlon Program suppllos tho malorlals, In rosponso to a quostlon from Murray, Barnos oxplalnod that tho ownors 01 a proporty aro rosponslblo for soliciting bids lor tholr projoct, based on spoclllcallons suppllod by tho Rohabllllatlon Program, Barnos commonlod on tho loltor from Oonevlovo Burns which was dlslrlbulod to mombors of CCN, Barnos slatod that tho Rohabllllatlon Program had boon awaro 01 probloms at Towncrost Mobllo Homo Court lor a long Umo. lporsson left tho meotlng a\ this poln!.) i , I \ . I gs'f .0 [I ,~ 8 CI.. Commllloo on Communlly Noeds Octobor 4, 1990 Pogo 6 Housing Rolocatlon end Rehabilitation Marcia Halo appoarod to presonltho requost. Halo descrlbod the program and pointed out that It would be a tomporary ullllzatlon ollunds allocaled 10 the Housing RohabllltaUon Program, and the lunds would letor be rostored for normal Housing RehabllllaUon use. In rosponso 10 a quosUon from Starr, ahe darinod that approval 01 this project would not reduce tho tolal allocaUon to Housing RohabllltaUon, Hale oxplalnod that duo to growing Intoroalln dovolopmont on sitos alroady dovoloped In Iowa Clly, thero aro a number 01 housos that (.Quid be acqu~ed by the Houslng RoloeaUon Program and moved, She stalod thai thoro Is a property at 510 E, Bloomlnglon Stroolthattho program Is Intorostod In, Sho said that aomo ropalrs would noed to be made onco tho houso was moved In ardor to bring It up to Codo and aald that onco tho houso was aold, tho lundS Irom tho salo would bo used 10 replenish tho Housing Rohabllltatlon fund. Rawland asked litho maximum prfco 01 a proJoct would bo $54,900. Halo said that It would, Starr asked II this proJoct would roqulro Involvomont by tho Housing Commission, Rawland and Milkman sald lhattho Housing Commission would only become Involved II thoro woro a complaint abeul a particular project, Rawland askod II Halo had a particular slto In mind for tho e, Bloomlnglon Stroot houso, Halo saklthat an Inlorn had boon worldng on 10caUng lots, Halo staled thallhls proJoct would holp opon up posslbllltlos for othor aorts 01 housing projocts In pooplo's minds, In rosponso to a quostlon from Slarr, Barnos said thai tho tlmo required 10 replonlsh tho Housing Rohabllltatlon Program funds usod by this proloct would not havo a nogatlvo Impact on the regular Housing RohabllltaUon Program, Gonoral Proglllm Admlnlalratlon Marianno Milkman appoarod to prosont tho requost. Milkman Intormed the commltteo that whllo many admlnlslratlvo costs aro allocaled to apoclno CDBa projocts, some cannol be, Sho staled thalsho has atlomptod 10 reduce tho amounl of hor requostln ordor to stay within CDBG guldollnos which roqulro that no more than 20% of tho lundlng allocation bo used for admlnlstratlvo cosls and oul 01 consldoratlon for tho tlghl budgot for tho coming yoar, She oxplalnod thai tho CDBa olllco has become a control sourco lor all affordablo housing projocts and that non.CDBG admlnlstrotlvo cosls aro being lundod by olltsldo lunds, Becauso 01 this non.CDBG workload, only 2.1 peoplo aro being fully lundod with CDBG funds. Sho said that other lundlng sourcos Includo City tunds. Sho notod thatlhe porconlogo 01 the Dlroctor 01 Planning and Program Dovolopment's salary which comos from CDBG funds has boon cut 10 15% from 20%, 'j \ ' Rawland noted that tho figuro lor admlnlstraUvo cosls will drop as the cosls are aJlocaled 10 projocts, She also statoo thai lithe lotal CDBG allocation Is only $400,000 tho Housing /IS,/ o [I ,:/ cl 'n Commlttoo on Communlly Noods October 4, 1990 Pago 7 Rohabllltatlon projocts will tako up most 01 thai allocation. Rawland askod what will happen 10 slall rosourcos II tho Fodoral CDBG allocation Is low. Milkman said that tho Iowa City Council may docldo to mako a commltmont to retain tho stall. In rosponso to a quostlon from Stan, Milkman do scribed tho rolo 01 tho Dlroctor 01 Planning and Program Dovolopmontln CDBG projects. Planning and Program Dovolopmont Milkman oxplalnod that this Itom Is soparalo from Gonoral Program Administration so thai tho typos 01 projocts thai tho stall works on are moro cloar, tAt this point Ruff arrlvod at tho moollng.) Milkman stalod thatspoclflc projocts for noxt yoar Includo analysis 01 Consus Dala, assosslng spoclal populaUon noods, and detormlnlng altemaUvos lor Improvomontln tho mobllo homo parks, Sho nolod that tho Incorrect budget broakdown shoot had boon allachod to tho funding roquost, Villa Gardon Apartmants Robort Bums appoarod to prosont tho roquest. Burns prosontod an ovorvlow 01 tho proposod proloct and statod that his Inlorostln CDBG as a funding sourco comos from his doslro to start at tho communlly lovol and build support from othor agonclos, Ho said Ihat rocolpt 01 CDBG funds would Improvo tho projocfs rating with the Iowa Flnanco Authorlly for a low Incomo housing lax crodll, Ho said thallho CDBG funds ,would bo uSod 10 holp socuro an approprlato construction site, a key throshold roqulremont for consldoratlon by tho IFA for a housing lax crodit, Burns polntod out that tho per unit lIgure for Ihls proloctls loss than for rohabllltatlon pro/acts, Ho discussed tho oll1or funding sources thai aro outlined In tho request and noted that ho has had oxperionco with projocts of this sort In tho past. Ho statod thot tho minimum commltrnont for tho operation of tho apartmont complox as a low-In como housing unit Is 30 yoars. Burns said that this projoct would bonofillow Incomo Iowa Clly rosldonts by Increasing tho housing stock, and that tho CDBG funding would roduce ronts In 1110 units by approxlmaloly $32 por month, Ho said thai payback to CDBG would bo wllhln throo to four yoars dopendlng on any Inloroslthat was assossod, Ho addod Ihalll ho did not rocolvo CDBG funds, ho would still bo ablo to apply to tho Iowa Flnanco Authorlly Housing Asslslanco Fund. In rosponso 10 a quostlon from Rawland, Milkman slatod that Ills highly unllkoly thalll1ero are any Clly.ownod lots avallablo tor this projoct. Burns said thai tho project would roqulro about throo acros of land, but II could bo built on a scaltorod silo. In rosponse to a question from Nugonl, Burns sold Ihat thoro Is no local malchlng lunds roqulromontfor tho housing tax crodll and thai othor funds alroady plodgod could bo used to moot Iho local matching fund roqulromont tor tho IFA Housing Asslstanco Fund, Rowland askod II a falluro to rocolvo CDBG funds would Irroparably dam ago tho projoct. Bums " I fS'f o [I =/ q " Commlttoo on Communlly Noods Octobor 4, 1990 pagoS said that CDBa or othor Clly lunds aro Importanlto Improvo tho proJoct's rating for 1110 housIng tax Ctedlt. In responso to a question Irom Milkman, Bums said that tho fact !hat thoro are no curront housing tax Clodlt prolocts In Iowa City would help the rating. Rowland asked II partial lundlng ol!ho requost would holp. Bums said that II might, but that without the full requos~ outrlght ownorshlp 01 a site may not bo posslblo. Palrlck asked what tho ronts would 00, Bums said thai ho did not havo thai data wIth him, but tho ronts would 00 calculated at 30% 0160'/. of tho modlan Incomo In Iowa City, allowing for 1,5 porsons por OOdroom. Milkman requested furthor Infonnatlon on renlal ratos. Sho also noted that tho nnanclol aspocts 01 this proposal aro compllcaled and lI10t thoy would nood to 00 rovlowed by 0 more knowlodgeable staff memOOr. ~: Ponny explaIned 1110 150/. Aid to Agoncles policy for CDBa funds and lI1e allocallon procoss for !hat monoy, Rawland romlnded commltteo members to rovlow tho Inlormatlon and rank tho requosts boforo tho noxt mooting, Halo romlnded mombors 01 tho room chango for tho next mooting, Milkman added that commllloo mombers should 00 sure 10 koop IIlelr funding recommendations within tho total CDBa allocation and to keep a list 01 quostlons lor applicants, ponny atated that committee memOOrs may conlact her" they have any questions, Starr asked about budgeting for a conUngency fund, Milkman slaled !hat the target contingency percontage Is 5%, ~ Starr movod to lldJoum tho meeting al 9:45 p.m. Cooper seconded. The motion can1ed g.O, Minutes submitted by Be!h Allen /15'/-