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HomeMy WebLinkAbout2002-05-20 TranscriptionMay 20, 2002 Work Session Page 1 May 20, 2002 Work Session 6:30 PM Council: Lehman, Champion, O'Donnell, Vanderhoef, Wilbum, Pfab, Kanner Staff: Atkins, Helling, Dilkes, Voparil, Franklin, Boothroy, Grosvenor, Klingaman, Nasby TAPES: 02-47, BOTH SIDES; 02-48, SIDE ONE Planning & Zoning A. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 11 ON AN ORDINANCE AMENDING THE SENSITiVE AREAS ORDINANCE TO REGULATE ISOLATED WETLANDS. Karin Franklin/Okay this should be quick, the first two items are setting a public hearing for June 11. Kanner/Oh can we have some light in here. Champion/Open those curtains Irvin. Franklin/The first item, the first setting is to change the sensitive areas ordinance in relationship to wetlands. B. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 11 ON AN ORDINANCE CHANGING THE ZONING DESIGNATION FROM LOW DENSITY MULTI-FAMILY RESIDENTIAL, RM-12, TO SENSITiVE AREAS OVERLAY-LOW DENSITY MULTI-FAMILY RESIDENTIAL, SAO-RM-12, FOR LOT 2 OF FIRST AND ROCHESTER SUBDiVISION, PART 1, A 38,041 SQUARE-FOOT PROPERTY LOCATED WEST OF FIRST AVENUE, NORTH OF ROCHESTER STREET. (REZ02-00003) Franklin/The second one is a sensitive areas overlay for a development project on First Avenue. Kanner/I just want to clarify something, or could you help me clarify something? In the sensitive areas ordinance areas smaller than a quarter of an acre were previously mitigated under the Corp. of Engineering and now we're saying that they won't be mitigated is that correct? Franklin/Not exactly, previously under the Corp. there were circumstances we believe when mitigation took place, it was not consistent, we don't have a way to This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 2 determine exactly when that happened and because of that ambiguity we have not included it in the amendment. Kanner/I guess from my information what I'm going to look for at the public hearing and hopefully I'll get it from the public and perhaps from staff was where some of those cases when they did mitigate. Franklin/We don't know what they were, that was our problem. Kalmer/We have no way of finding out that. Franklin/No my understanding is that Mitch Behr did work with the Corp. tried to determine what those circumstances were and was unable to find out that information from the Corp. Dilkes/ That's correct, I think he asked if he could have examples of when that had been done within Iowa City and they were unable to give him any examples. Kanner/Well hopefully we'll hear from the public and the press as to when some of those circumstances were, we'll be able to find out some of those things, I'll try to look into it a little more, see if we can find out anything. I really think we need to find out the examples of why that is and why we shouldn't try to mitigate smaller isolated wetlands. Franklin/At the direction of a majority of the Council we can do that. C. CONSIDER AN ORDINANCE TO AMEND SECTION 14-6K-2 OF THE ZONING ORDINANCE, FLOOD PLAIN MANAGEMENT, IN ORDER TO REMOVE THE REQUIREMENT FOR FILL BEYOND THE AREA OF A STRUCTURE, UPDATE VARIOUS DEFINITIONS AND REFERENCES, AND TO ACKNOWLEDGE THE NEW FLOOD INSURANCE RATE MAP (FIRM). (FIRST CONSIDERATION) Franklin/Item number 3 is first consideration of the flood plain management amendments. D. CONSIDER AN ORDINANCE AMENDING THE NEIGHBORHOOD COMMERCIAL, CN-1, ZONE TO BROADEN THE USES ALLOWED AND TO REVISE THE DIMENSIONAL REQUIREMENTS AND DESIGN PROVISIONS. (PASS AND ADOPT) Franklin/Item D is pass and adopt on the CN-1 zone amendments. Kanner/I have a question on D, Karin. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 3 Franklin/Yes. Kanner/With the new zoning proposed that we voted on the last couple times would that have, if that had been in place would the Mercy Medical Office on First Avenue been allowed? Franklin/It would have been possible to have it under a special exception, there's still a 5,000 square foot maximum that is in place in the ordinance and I believe that the Mercy facility is 10,000 square feet but I'm not, I'm not remembering what the square footage is of the Mercy facility, I can check that for you. Champion/It's a lot more than 5,000. Franklin/Yea, I'd say so but I don't know exactly what it is. Kanner/But now under the new one it's allowed special exception. Franklin/Well I don't have it in this packet and I don't have it with me. My recollection is there's a maximum of 5,000 square feet but whether that is with the special exception or without, let me check it and I'll tell you tomorrow night. Kanner/Okay thank you. E. CONSIDER AN ORDINANCE AMENDING THE ZONING CODE, ARTICLE 0, SIGN REGULATIONS, TO PERMIT PORTABLE SIGNS IN THE CENTRAL BUSINESS SERVICE, CB-2, CENTRAL BUSINESS SUPPORT, CB-5, AND CENTRAL BUSINESS, CB-10, ZONES. (PASS AND ADOPT) Franklin/Item E is pass and adopt on the portable signs in the central business district. F. CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF HICKORY HEIGHTS AN 18.2 ACRE, 20-LOT RESIDENTIAL SUBDIVISION LOCATED WEST OF SCOTT BOULEVARD. (SUB02-00006) Franklin/Item F is consider a resolution approval the final plat of Hickory Heights. The legal papers have come in, the subdividers agreement includes the language on the plat relative to the disturbance of that vegetation on steep and critical slopes as well as it includes the lists of plants that would be acceptable if any disturbance of vegetation did occur and that's it. Champion/Karin I just want to clarify something on that too, because some of those lots are so deep that what you can plant, does that include what you might plant in the (can't hear) part of your yard, it's just on the slopes isn't it? This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 4 Franklin/The restriction is only on the steep and critical slopes outside the construction area. Champion/Okay that's what I thought. Franklin/And the construction area is fairly generous. Champion/Yes. Pfab/And so all the land to the end of the lot is covered under that? Franklin/No only if it's a steep or critical slope so it has nothing to do whether it's at the front of the lot or the back of the lot, it's likely the slope is going to be, well no I can't say it's likely it's going to be at the back of the lot. Pfab/So what your saying is that there will be nothing on the deed that would restrict somebody and I'm going to pick a hilarious example, that they can plant palm trees. Champion/Right on their yard. Franklin/They can plant a palm tree if it is not on a steep slope, a critical slope or a protected slope then they can plant whatever they wish, but the sensitive areas ordinance only controls steep, critical and protected slopes, not everywhere. Pfab/And so they, the developer chose not to do anything to accommodate people from Hickory Hill, that group. Franklin/I'm not going to make that statement, you can come to that conclusion if you wish to. Pfab/That was one of the questions because after it comes, it's, that close to Hickory Hill area there is, that's what they were asking over time say somebody decides to put corn in. Franklin/This subdivision complies with the sensitive areas ordinance and goes beyond what is required for subdivisions to restrict plantings on steep and critical slopes. Champion/It was my understanding I just wanted to clarify that. Kanner/And I had a question about the memorandum, number G. Franklin/Oh I'm sorry, I forgot about Clear Creek. Vanderhoef/That was my question also. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 5 G. CONSiDER A RESOLUTION ENDORSiNG THE CLEAR CREEK MASTER PLAN MEMORANDUM OF UNDERSTANDiNG. Franklin/I hadn't turned the page. Okay resolution endorsing the Clear Creek Master Plan Memorandum of Understanding. This project was presented to you by Southgate Development and Shive Hattery, a number of weeks, maybe a couple of months ago, I believe it was in the beginning of March. Pfab/April 18. Franklin/No April 18 was the Planning & Zoning Commission meeting. This was a joint meeting of the Council and the Commission in which the project was presented to you. What this resolution is doing is saying that you understand, you endorse the concept of the master plan, and that concept includes that this would be a development of approximately 462 acres, that it would be for residential development as well as commercial development, that it would be at roughly a density of RS-8 but there would be some density transfers within the project because of the steep slopes and wooded areas. That it also includes the extension of Camp Cardinal Road and the participation financially by the City of Iowa City, the City of Coralville and Southgate Development in extending that connector between Highway 6 and Melrose Avenue. Pfab/Does that commit the city to all of the timing and the financial contributions made early in that development? Franklin/What it says is that you are in agreement with the concept, you still will have a 28E agreement that will come before the City Council about the financing of Camp Cardinal Road, at that point it will lock it in as to what your committed to and when. Pfab/Okay that's in the 28E agreement. Franklin/That's in the 28E agreement between Iowa City and Coralville and it is for the financing of Camp Cardinal Road. You also will have before you in the future severance of property that would go to Coralville and this is consistent with the 28E agreement that's already approved and is part of the comprehensive plan. And it indicates that a portion of the Clear Creek property is better served by Coralville than Iowa City, it would sever that, there would be annexation by Coralville. You would also be looking at the zoning and platting of all of this property because it's now zoned ID-RS. So there are a number of points at which this is going to be coming back to the Council, however even though that is going to happen by endorsing it at this point you are giving a nod to this project, so that This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 6 if you are not in agreement now is the time to say, if you are in agreement with the concept understand your going to have these other points to vote on in the future. Pfab/For a concept plan, this has an awful lot of details in it that I would have great difficulty accepting it at this time, it's the concept, basically it's, we are here and so many years ~ve're going to be hem and that's it, that's the way it looks to me. Kanner/I had a few questions, quite a few and some for clarifying and some for more information. My understanding, in the memorandum of understanding is that bidding begins October 2002, construction is planned for February 2003. Whatever happened to many years down the road for this project? Isn't that what we had been talking about for the last few years? Franklin/The understanding for our financial commitment is that it is now in our capital improvements program at FY2005. The schedule that is in here is an estimated schedule. Kauner/Fiscal year 03 it says construction begins. Franklin/And that the obligation of the time exactly is going to come exactly in the 28E agreement with Coralville. Pfab/Why isn't that concept plan presented in a way that we basically spoke to when it was here before, why wasn't that adjusted to be more? Franklin/This is the exact same document as what you had before presented to you. Pfab/Well that, some people may think it's a great thing for the city, I don't. Champion/Well then don't vote for it. Franklin/Then you can vote accordingly. O'Donnell/I think it's a great project. Pfab/Well that's. O'Donnell/I think it's visionary. Pfab/Oh it's visionary. Kanner/Well it's certainly different than what we talked about previously I have. Franklin/I don't understand how it's different Steven. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 7 Kanner/We never talked about fiscal year 03 construction beginning, I never heard that talked about from our end. Even you have just said fiscal year 05. Franklin/Is when we would commit to the financing is fiscal year 05? Kanner/And this to my understanding it's saying fiscal year 03 is when construction begins. Franklin/Not with our money. Kanner/Well that's not how I read it and I don't understand. Vanderhoef/Well they didn't update the plan but we acknowledged even the night they were here and subsequently we have had (can't hear) conversations that said we support the plan and the furthest out we can put it in the plan is 05 so acknowledge this and just because they didn't update the numbers and the dates, it doesn't mean anything because we will set them when we do that 28E agreement. Pfab/Well they're asking us for a vote of confidence for it for accepting the concept but they won't change it which we gave them the instructions to do, I think this is a travesty here. I think it's you know pulling the wool over somebody's eyes. Kanner/Some other things that I'd appreciate getting, can I get a better map of the following.'? Attachment number K, let's see, better copy of the cost opinion. Franklin/Cost opinion. Kanner/Yea that's on page 123 on our packet which will read different on yours. New map of attachment number F. A new map of the water distribution, I really couldn't read those and I don't think. A new map of the sanitary sewer concept. Franklin/What do you have? Do you have scanned maps in your? Vanderhoeff Yea. Kanner/Yea. Franklin/Are they color? Vanderhoef/No. Kanner/They're just a big blob of ink. Champion/They're not readable, they're really not. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 8 Voparil/I know there were a couple pages that I remember scanning in color, some of them were I think you had (can't hear). Vanderhoef/Some of them you can get when you. Kanner/So I can have this for? ???man/You can have it. Kanner/Okay can you get copies for the rest of the Council that might want it. ???man/Anybody who wants one can have after the. Kanner/Okay thank you. Franklin/What is the financial letter Steven that your talking about? Page 123 you said it was on in your packet. Kanner/Cost opinion, let me see ifI can get that. Wilburn/From my memorandum I understand Camp Cardinal Road, December 21, 2001 preliminary cost opinion, page 123 of our packet. Kanner/I think if people have a copy of this. Is there anyone else who wants a copy of this? VanderhoefJ I would take one of the maps at least. Kanner/So there's two people who wants parts of it. Franklin/ Okay got it. Anything else. Kanner/Now you said we once did a study on the cost benefit ratio of benefit ratio of development projects. Has anyone done anything in regards to this? When does Iowa City break even in terms of getting money back? That would include the costs for police, fire, snow, street repair, garbage recycling, neighborhood services. Where, it looks like our total costs is $1.946 million is what's being estimated now. Franklin/Yea. Kanner/Do you have an estimate from your department of when we'll get that back, how long will it take? This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 9 Franklin/No your talking about a fiscal impact analysis and we haven't done one of those since Windsor Ridge in 1993. Kanner/Right so does have anybody have any ideas, a rough estimate of how long before we get that back in taxes, potential taxes from? Franklin/No. Kanner/Do we have a timeline of when they're going to develop commercial and when they're going to do these 3,000 plus units? Franklin/I think those are questions you can ask the developer tomorrow night. Kanner/But our department recommends this, memorandum, our staff department? Franklin/Yes. Kanner/But we don't have that, those kinds of figures do we? Franklin/No. Kanner/Okay. Lehman/Aren't those figures impossible to come up with as far as? Franklin/It's a guess. Lehman/Commercial development whatever, that's guess. Kanner/That's what our staff is there for to make an educated guess. Franklin/I don't see any cost opinion in the packet that I have Steven I'm sorry so I don't know, I'll try to figure out what your talking about with that. Kanner/Well I'm asking if staff has looked at. Franklin/No I'm talking about the copy of something that you wanted I'm looking in the packet and I'm not finding it. Kanner/Wait let me get that. Franklin/If the Council wishes us to do a fiscal impact of this we would be happy to do it for you. Pfab/I would like to see that. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 10 Champion/No. Franklin/Are there four people who wish that? Kanner/I'd like to. Lehman/I don't hear four. Wilbtm'ff Karin I think the estimate that Steven is maybe asking for is part of a Shive Hattery document, their Clear Creek Master Plan. Franklin/Where it shows the financial commitment of each of the entities. Kanner/Preliminary cost opinion. Wilburn/No not the one that your thinking of. Lehman/Are you looking at this one Steve on page 1237 Kanner/Yea attachment page. Champion/Here Karin. Wilburn/I think it's a Shive Hattery document. Kanner/Which I have now and Irvin will have and so it's not a problem since all the attachments are in here. Atkins/Should be. Wilburn/I'm sorry I guess it does show that (can't hear) it shows a pretty detailed construction costs, other project costs to Iowa City, Southgate. Franklin/Yea I know what it is now I just looked at theirs. Pfab/I don't have the figures right in front of me but it looked to me like it was extremely front end loaded by the city and eventually we were going to get some of this money back but it looked to me like we were going to be the banker for things that I believe that the developer should have put up the money for. Vanderhoef/What should they have (can't hear)? Pfab/The roads. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 11 Vanderhoef/But this is a major collector. Franklin/It's going to function as an arterial until, for some time it will function as an arterial. Pfab/But the road will be partially built and it hard will be, it won't be completed all the way through so the city it sits there and gets no benefit out of it. Franklin/No the idea is to complete the road entirely as one project, that's why the three entities are attempting to work together on this. Pfab/And it says okay they say we will, the developer stated that they would put funds it, well they'll put funds in two or three, four years after the city's has put the street in. Why don't they come as equal partners? Champion/Well Irvin we had a dead end First Avenue for what, how many years? Lehman/Still do. Champion/I mean it's still dead end so I don't think that's a very good comparison. Pfab/Well I mean it's something that it's, sure it's visionary, I mean it's extremely visionary financing, I give them credit. I mean if we're, I can't fault them for stepping up to the plate and hitting a home run because we give them a nice ball to take a swing at. Champion/Oh lrvin that's so unrealistic. Pfab/Well. Champion/(Can't hear) into your pocket. Vanderhoef/We always work in conjunction with the developer when it's an oversized street. So they are putting in their share of the street and we pay for that over width just like we do in any place in town. Pfab/But we pay built the street and the over width and we pay it for it all. Vanderhoef/No. Pfab/And down the road they'll say well we'll help finance it, they say well we put in X amount of dollars, but they're dollars come in way after the city has put it in. Vanderhoef/Read the proposal and. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 12 Pfab/I did. Vanderhoef/And then we'll look at it when it comes time for the 28E agreement. Pfab/I think that should be changed before we get that far and because. Vanderhoef/The only place (can't hear). Pfab/Because of the fact this is given to us and they'll say well you've accepted it up to now why are you changing your mind now? And I say if they want us to buy into the concept put it in as a favorable light for the city. Champion/None of us may be here to vote on this when it finally comes in. Pfab/Well so now it's our job to protect the city in case we aren't there. Franklin/Any other questions? Kanner/Yea, the 462 acres does that include the 110 acres proposed for commercial? Franklin/ Yes. Karmer/Okay. Lehman/That also includes the pond, the drainage, that's the entire area. Kanner/462 is entire area. And I didn't quite understand this on our page 113, let me get to that. The project costs would be credited for reimbursement of sales use tax. Are they talking about city work? I didn't follow that. Franklin/Can you give me a section number since I don't have your page number? Kanner/Page seven of the memorandum. Franklin/Okay. O'Dormell/Here. Lehman/Lending methodology at the bottom of page 7. Wilbum/Section D. Kanner/The very last line. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 13 Franklin/Project cost is credited for reimbursement of sales use tax is that what your referring to? Kanner/Yes. Lehman/I think if, I asked that question. Franklin/One of the financial people can. Lehman/I believe that is if this is a municipal project and there is no sales tax and that the sales tax will be credited to the total cost of the project. So the cost of project would be reduced by whatever sales tax the city does not have to pay and that would be allocated through the entire project. Franklin/Because there are two cities involved in it. Lehman/That's correct. Kanner/So we're paying us and Coralville are paying 30 percent of the project and that means the 70 percent that Southgate is doing and financing they won't have to pay any sales tax? Franklin/That's correct. Lehman/I think that's right. Franklin/You know you could look at this as a public project in which Southgate is participating to complete the transportation network on the west side of Iowa City, very similar to what we have talked about doing on Lower West Branch Road where we have talked to developers as we go along about paying a share of improvement of that road which will serve the entire community, likewise Camp Cardinal will serve both communities. O'Donnell/Well. Kanner/Yea obviously it's a policy thing I disagree with that it actually, as Irvin was saying it brings out, it benefits mostly the developers and their cash flow and brings out more traffic actually into that area. Franklin/It depends on whether you think it's necessary for a street network or not. Kanner/Or necessary for transit and transportation networking, so it's obviously a policy thing for the Council. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 14 Franklin/Sure. Kanner/We're in the minority apparently but that's the basis for my opposition and disagreement perhaps with the Council and staff position. Champion/But if we don't have roads you can't have transit either. Kanner/No other types of transportation, a general engineering fact is that you build a road it usually draws more people in to widen a road, certainly if you build a new road it's going to draw more people, you widen a road, there are other ways to reduce the amount of traffic that some cities are trying to deal with in terms of sprawl and developing older roads first and making those better and developing other types of transportation options. Looking at perhaps at the railroad that people have been talking about at least to North Liberty if not to Cedar Rapids as an option before building Camp Cardinal, that might be one option that would be better. O'Donnell/Camp Cardinal is a dangerous road used by many people, Deer Creek is dangerous, we had a young person killed on Deer Creek already. This is an opportunity I think to correct the road system that's long, long overdue. Karmer/My bet is we'll have a lot more damage to people and property over the long mn by building and upgrading this road with more traffic going there than we have now, and as we heard from our traffic engineer one reason not to upgrade it so people don't go faster and have more accidents over there and there's other ways to discourage use and make it safer for those that do use it in a limited aspect so there are other ways to look at it. O'Donnell/Which we're probably not going to agree on. Franklin/One reason that we have recommended this is because as you look at the two communities of Coralville and Iowa City you can look at this development site as being an infill opportunity and Camp Cardinal Road provides access to this property as infill development whereas the alternative that has been talked about to date has been 965 which would draw development even farther out into the west so that's our perspective. Pfab/I have one comment, I think the idea is a great idea, I just think that we as City Council people have an obligation to protect the interest of the citizens of Iowa City and not to be taken advantage of in this project. Champion/There's nothing wrong with the project. Lehman/Well we'll discuss that tomorrow night. Thank you Karin. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 15 Agenda Items ITEM NO. 6. EXECUTION OF THE IOWA CITY HOUSING AUTHORITY AMENDED SECTION 8 ADMINISTRATIVE PLAN TO INCLUDE HOME OWNERSHIP. Atkins/Ernie, Maggie is here for the Item concerning Home Ownership, she has another meeting this evening so if you all have any questions for her if you could do it. Lehman/Is Maggie going to be here tomorrow night too? Atkins/No she's not. Lehman/Well Maggie, why don't you step up to the plate for just a minute because I think this is a. O'Donnell/Let's hope we get some questions. Lehman/Well no this is a, this is really I think a tremendous item that's going to slip by us unless you explain to everybody, this is a huge change in Section 8, huge. Maggie Grosvenor/Right, right and there will be somebody here tomon'ow night, it will be Deb Briggs our Public Housing Coordinator, she'll be here for the public hearing if there are any questions so. Well yes this is a big change, HUD allowed this home ownership opportunity, I think the law came in 2000, September 2000, what it does in short term or short words is allow us to take that Section 8 rental assistance voucher and turn it into a home ownership opportunity. What any client is eligible, there are a few, there are some requirements, they have to be employed for two years, they have at least three percent down, one percent of it has to be their own money. They have to be able to secure a mortgage on their own, they have to be able to find the unit, they have to go through home ownership counseling service which we'll contract through HACAP. They have to, there are a few more inspections that they have to go through than the typical mortgage and then what they do is they secure their original mortgage, there's no second mortgage in this home ownership opportunity, and then that housing assistance, that rental housing assistance payment would go direct to the mortgage lender. Lehman/I have a question. If we have, how many Section 8 vouchers do we have now? Grosvenor/1,086. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 16 Lehman/All fight if we had 86 people who could qualify to buy a home would then 86 of our vouchers then go to the lending institutions there would be 1,000 left? Grosvenor/Yes, yes. Lehman/So we're not talking about increasing the number of vouchers, we're talking about using some of those vouchers to help people buy a home. Grosvenor/Correct, correct, and this plan we've limited the amount to three percent. Lehman/Okay. Kanner/And is that three percent of the number of vouchers or the dollar amount? Grosvenor/It's the number of vouchers. Kanner/And what was that number again for number of vouchers. Grosvenor/1,086. Champion/And is this for a first time home buyer's only? Grosvenor/Right, it's first time home buyer's, that means they haven't owned a home within the last three years, that's HUD definition. Champion/That's what I was going to ask. Grosvenor/And those requirements also elderly and disabled are excluded from the work requirement. Lehman/Now is that three percent total or three percent a year or just what is it? Grosvenor/Three percent a year. Lehman/Okay. Kanner/And it says one of the criteria's 40 percent of the median income for HUD family is that the same as our city median or is it different? Grosvenor/Right it's all the same, the same income guideline. Kanner/We're using the City of Iowa City so for a family of four it would be, you have to have at least 40 percent of 62 is that the current for family, $62,000? Grosvenor/Right, I don't have that figttre right in front of me but that's approximate. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 17 Kanner/I think that's it, you have to be above that amount to qualify for that. Grosvenor/Right, right. Kanner/Okay so you have to make like $25,000 or so or more a year. Grosvenor/You have to be below 80 percent of the median income to even qualify for rental assistance and you know basically everybody covers at least 30 percent of their income towards rental assistance, we found a figure in the middle there that you have to secure at least a certain income level to even be able to go out and have a mortgage lender even consider you for home ownership and this 40 percent was kind of a bench mark. Kanner/This is what we said or does HUD say? Grosvenor/We set that limit. Kanner/It could be anywhere between zero and 80 percent? Grosvenor/Sure. Champion/Could you explain something else to me, they need to have a three percent down payment, and one percent has to be their own money? Grosvenor/Correct. Champion/Okay, and then what, when does savings come into play when your dealing with rent vouchers? Like how much savings are you allowed to have? I mean how do you ever get this three percent if you qualify for (can't hear)? Grosvenor/You can have as much savings as you want, that's not considered an income, it's the interest off the savings. Champion/Okay. Pfab/I, general question about your Section 8 voucher. Are we getting new money for Section 8 vouchers directly from HUD? Grosvenor/The contracts that we receive are income for Section 8 vouchers, those are usually renewable every year. Pfab/Okay so is the number that are renewed or that are new ones from HUD are they increasing going up or down or what? This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 18 Grosvenor/They don't increase unless you make an application for funding or unless there's a funding availability that you can make application for so we have a couple of those applications in right now but we haven't received word. Pfab/Okay now, these Section 8 vouchers are portable? Grosvenor/Yes. Pfab/A family then they can bring a Section 8 voucher in with them, if they leave and they're on Section 8 they can take it with them. Grosvenor/Correct. Pfab/Now do you have any idea what the plus or minus side is of that? Grosvenor/What it's suppose to do is allow people flexibility so they become self sufficient, in other words if they can find more suitable housing in another community, if they secure another job in another community that they can take that assistance and it can go with them. Pfab/Right, but do you have any idea on the (can't hear) more in, more out as? Grosvenor/How many portables do we have? Pfab/Yea. Grosvenor/Oh it's minor it's one percent or something like that, it's very, very minor. Pfab/Very small. Grosvenor/Very small. Pfab/Very small operational then. Grosvenor/Right, and home ownership, the only way you can, you know a port can come into Iowa City and still apply for home ownership but they must be in our community and have a one year lease, that's a HUD requirement, that's the absolute minimum. Pfab/I don't, explain it. Grosvenor/Okay so I move in from Los Angeles, I poured into the Iowa City Housing Authority, I rent from you and I want to buy the house that you rented, I've rented to you, I can't until I've lived in your house for one year and then I can buy it from you. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 19 Pfab/And the same thing for people in Iowa City or is that a different criteria? Grosvenor/No that's that same. Lehman/Other questions for Maggie, I think it's a great program. Champion/Thank you Maggie. ITEM 3d(3). CONSIDER A RESOLUTION OF INTENT TO CONVEY A SINGLE- FAMILY HOME LOCATED AT 1821 B STREET AND SETTING A PUBLIC HEAR1NG FOR JUNE 11, 20002. Boothroy/Ernie also under the agenda Consent Calendar item 3d(3) concerning the Universal Design Home, we're going to ask that you pull that, the appraisal did not come in and so as soon as we get the appraisal we'll get it back on for public hearing for you. So when you vote tomorrow evening that item should be deleted. Lehman/3d(3) we're going, we going to defer that. Boothroy/Well I assume we'll have it back on your agenda for the meeting of the 11 th or earlier. O'Donnell/3d(3). Lehman/Then how do we, how do we want to word it? Champion/Just vote as amended. Atkins/Just vote as amended. Lehman/No, no, but if we're going to take this one item out, are we then not going to act on it at all? Dilkes/No just defer it indefinitely. Atkins/Just defer it indefinitely. Lehman/Okay, all right, fine. Atkins/That's all I have for agenda, thanks Ernie. Dilkes/I've got a couple. Kanner/Well I think your going to mention the same thing I was going to ask about. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 20 Vanderhoef/I've got something too that I've got a conflict of interest. On item 13 at least a piece of it that has to do with the alarms, the false alarms and so I'll be asking to pull that piece out of the original motion. Lehman/Oh you mean on the consent calendar? ITEM NO. 17. CONSIDER A RESOLUTION ESTABLISHING FEES FOR SPECIFIC POLICE DEPARTMENT SERVICES. Champion/Why would you have a conflict of interest and why is it any different than us voting on water increases, and we all use water, a lot of us have alarms in our houses and business. Is that what your thinking? I can't imagine that it would be a conflict of interest? Dilkes/I don't know I'm lost, what item we talking about? Kanner/Wait 13 is chutes and vaults. Vanderhoef/Oops wait a minute, did I give you the wrong number? Dilkes/13 is chutes and vaults. Lehman/Yea and your right you do have a conflict of interest. Vanderhoef/ Yea I have, I've got another, it's 17 excuse me I wrote it on both of them. And it's the change in fees and so forth for police department services and because of the alarms in our store and. Champion/I don't think that's a conflict, I mean we all vote on water stuff. Lehman/I don't think that's a, well Eleanor's the one to decide whether or not that's a conflict of interest. Dilkes/Well I'm going to need more information than that Dee. Lehman/Well then you can decide tomorrow night. Dilkes/But my general impression is that if it's a fee that applies city wide it's not going to, and you happen to have an alarm that that's not. Champion/We might, a lot of us might not be able to vote on that, everybody who has an alarm. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 21 Dilkes/Now if you believe your, I mean if you believe you can't, that your influenced by the fact that you have an alarm and can't vote impartially that's another issue. Vanderhoef/(can't hear) frequently. Lehman/Eleanor you had a, I believe a couple items on the. ITEM NO. 10. A $300.00 CIVIL PENALTY AGAINST THE OLD MARKET PLACE, 1963 BROADWAY STREET, PURSUANT TO IOWA CODE SECTION 4531.22(2). ITEM NO. 11. A $300.00 CIViL PENALTY AGAINST THE SANCTUARY RESTAURANT & PUB, 405 S. GiLBERT STREET, PURSUANT TO IOWA CODE SECTION 4531.22(2). Dilkes/Yea, on items 10 and 11, they are the Old Market Place and Sanctuary cigarette civil penalties, it was brought to my attention today that notice was not provided about the hearings we, for some reason the resolutions setting the public hearings didn't get on last time so we're going to back up, set those public hearings, you have new resolutions in front of you. Lehman/Oh. Wilburn/Eleanor. Dilkes/Yea. Wilburn/Old Market Place is going out of business will there be anybody left to, is that a mute point or yea they're closing the doors this weekend so. Lehman/I think we've (can't hear). Dilkes/We've had that situation before and I think where the permit is being surrendered and so they've chosen not to pay it, and I think we have just indicated that a failure to pay the penalty could not look good if they reapplied in the future. Wilbum/For that business or any business in. Dilkes/For the app. for the permittee. Kanner/Oh that's too bad. Lehman/So we reset the public heating on 10 and 11. Dilkes/Right. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 22 ITEM NO. 15. CONSIDER A RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROViNG NEIGHBORHOODS" (PiN) GRANT FUNDS. Atkins/Ernie I also wanted to mention that Marcia is in the audience in case you had any questions for PiN grants. Kanner/I did have questions on that. Vanderhoef/Thank you for the memo on the school district contribution on the Hoover, that clarifies. Kanner/Looks good, we had I think three places with playground equipment. Marcia Klingaman/Throe places, in the original applications or? Kanner/No that were being awarded, Friendship Court Hill, maybe only two and then the. Klingaman/There's Wetherby Park benches too. Kanner/But playground benches in particular. Is any of that equipment going to be accessible for children in the, I know there are new things for people with disabilities and some might even be accessible for people in wheelchairs, is any of that new equipment we're helping to purchase going to be accessible in that vain? Klingaman/The Hoover school playground is specifically for that, it's completely accessible from one end to the end, they'll have the schematic for you tomorrow night you can take a look at. Actually a larger portion of this funding is going to be used for that poured in place foamy surface area, that's almost critical if you want to encourage person's in wheelchairs to utilize it. The Friendship or the Court Hill, they are requesting just for a swing set, and that's not necessarily going to be accessible. Kalmer/I know there are some swing sets out there now where you can almost get on with the wheelchair I think. Klingaman/Yea, I think due to cost they didn't evaluate that, now this is just a small component of what's going to end up going into Court Hill, they just wanted to help get things moving and get them installed a little bit sooner than the funding that the Parks and Rec. had available. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 23 Kanner/Well I guess I'll ask some tomorrow but it would be nice if we knew if that whole project they're going to have some accessible stuff. Klingaman/Okay I'll have them check into that. Champion/Terry Trueblood. Lehman/Other questions for Marcia. Champion/You had a lot of applications this time. Klingaman/Yes we did, and less money. Thanks. Lehman/Okay, thank you. Karmer/Ernie I had. Lehman/Yes, Steven. ITEM NO. 3b(1). IOWA CITY AIRPORT COMMISSION: APRIL 25 Kanner/Some things, in the minutes of the commissions and Boards in the consent calendar, number b, 3b(1) from the Airport Commission there was some question about long term parking issues. And that's up to, it mentioned it was up to City Council to determine whether or not to allow long term parking leases and I was wondering what the situation is with that. I guess they have two right now and is there Steve do you know anything about that? Atkins/No, I read it in the minutes too Steven, I haven't found out about it and I had a note to check on that, I don't know whether (can't hear). Dilkes/I think the issue is more the levying of parking fines would have to be done by the City Council, the legislative body. That's the issue that I recall. Atkins/I understood that they had some problem with cars being parked for protected period of time, they wanted some way to control that and if your going to have fines as your saying I think only the City Council can authorize fines, that's what I. Champion/You mean for storage. Atkins/Yea I think that's what I think the issue is Connie, I need to find out, I saw it in the minutes also and. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 24 Lehman/Well there's also a letter in here from Mark Anderson who's chair of the Airport Commission relative to the selling of the Airport Commercial Park, my suspension is there may be several issues that we are going to be discussing with the Airport Commission pending, Steve you're doing some work. Atkins/The audit is just about finished and so we'll have that for you shortly. Lehman/I wonder if we shouldn't maybe start a little laundry list of things we want to discuss with them. Obviously the sale of that property is one that they need to, some sort of a response from us so when we get the, when your ready with the audit. Atkins/You want to schedule a joint meeting with them? Lehman/I think that, well how does the rest of the Council feel? O'Donnell/(can't hear) Emie Pfab/Can I ask a question? Have they come, from the (can't hear) sell? Lehman/We're going to talk to them, that's why we want to meet with them. Pfab/Okay so that, they didn't make a decision yet, the information that I read it appeared that they hadn't decided yet whether they were for it. Lehman/Well they can't do it if we don't agree with it. Kanner/Well actually I think they said they were for it, it was pretty clear that they want to sell part of it if not all of it. Pfab/Well then the problem was that they ran into, the lease was going to be their income stream. Lehman/That's why they want to discuss it with us and so that's why ! think we need a joint meeting so let's put that on the list. Pfab/Well I interpreted it different than you did. Kanner/I thought that letter was pretty clear about what they want to do. ITEM NO. 3d(4). CONSIDER A RESOLUTION OF INTENT TO APPROVE A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNITED ACTION FOR YOUTH FOR CONDOMINIUM UNIT 1-C IN TOWER PLACE AND PARKING AND TO DISPOSE OF UNIT 1-C IN ACCORDANCE HEREWITH, AND SETTING A PUBLIC HEARING FOR JUNE 11, 2002. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 25 Kanner/Oh I, I had some concern about, I'm not sure if it was d or e in the consent calendar, it's approving the purchase agreement by UAY for the parking ramp condo. Atkins/Okay. Kanner/A wonderful organization but I didn't know anything about the deals we're giving them. We're giving them less than market price, and we're giving them payment scheduled over two or three years and I'm of an inclination to want to pull this and defer this so there can be more community discussion on this. Did anybody else know about these breaks in prices that we we're going to give them? Lehman/I think it just came up in the last couple years. Atkins/Let me give you about a brief history, the property in question was originally priced at the time we were putting the Tower Place project to $500,000. As the projects, as the other condo's began to sell we were just sort of constantly monitoring what those properties should be going for and UAY approached us almost at the same time we were reviewing those, if your in that property while it's per square foot cost, that is for sale purposes was similar to others, it is not attractive in the sense of the restrictions that it has physically. And UAY which they're entitled to do and I have an obligation to bring to you, made a proposal to us to buy that site for $550,000. Their financing proposal, I reviewed it with them, while we've been supportive of UAY they want to remain downtown, I signed the agreement in the sense of bringing it to the Council and at this point now folks it's your call to decide whether you sell or not. Champion/Well I think also the units in the Tower Place some of much more desirable than others for retail and office space, and although you may feel they're getting a deal, I think they're buying a space that isn't as easy to sell as the other spaces that went pretty quickly which were ideal locations as far as being on the main traffic pattern. Atkins/Yea, the first five went very quickly as you recall. Champion/Yea because they're great locations. Atkins/We've had several interested parties in the comer property for some reason or another they weren't able to put their deals together. This property, this particular one that UAY we've not had, it's a judgment call, we have not had an extraordinary amount of interest in the thing. Champion/It's called location, location, who can determine the price. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 26 . Atkins/Yea the bottom line is that it requires your approval, if you find it unacceptable, you know by majority vote you send it back, there's no deal. Pfab/I really, isn't the reason for it, reason why we should take a look at low interest, no interest loan is there going (can't hear)? Atkins/As I understand it Irvin that's exactly what they intend to do, they receive $225,000 in CDBG. (END OF 02-47 SIDE TWO) Atkins/The next year they intend to use $100,000 of their own funds to do the rehab to put the, and that they have to do fundraising, they feel competent that their fundraising will be successful, keeping in mind that if it isn't the property comes back to us. Wilburn/And this fundmising that they're planning on doing, this is something they've been looking at before the CDBG allocation process so my inclination because I am interested in supporting them and because of some of those constraints it is a fair deal and supportive of them that we either move on it or tell them no because they've been putting some plans together and delaying them because there are so many community groups doing fundraising impede their ability to fund raise for their space. Atkins/This resolution is setting a public hearing so you'll have more ample opportunity to question them and they'll have to come before you. Wilbum/Right, and, instead of the public heating there will be opportunity for the public if they do not agree with it too, get their input. Vanderhoef/And as far as the whole financing package if their first activity which it has to be is the build out of the interior of that and they are committed to $100,000 if they default on and can't raise that money then that build out is already been completed and so it has added value to the property. Lehman/Right. Champion/I don't have any problems with (can't hear) I thought it was good. Pfab/My first inclination was those were supposedly going to be dollars that were going to come to the City and get back to the tax roll, will this produce, is it a tax? Atkins/It will not be tax paying Irvin. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 27 Pfab/So that must be (can't hear) so I spent quite a bit of time trying to sort the thing out and I think the merits of the thing are so much greater even where the total city because a centralized location, they've got all the properties close by, it's very accessible, it looks to me like it's just almost (can't hear) waste although I would have never thought of it that, looked at it that way before I started looking at it. Atkins/If it's any consolation that's pretty much the argument as they presented the fact because we did raise the question that I suspected the Council would raise the question that it would not be a tax paying entity, we knew that going in and again it's a judgment call and it's a policy call. Pfab/And basically it's a public works. Atkins/Yes. Pfab/It's for those people in need. Champion/Of course any (can't hear) is going to become tax exempt whether it's that one or another one. Lehman/But this discussion should probably take place at the public hearing on the 1 lth. Atkins/I'm sure that Jim Swaim and the representatives from UAY will be there and you can question them as you see fit. Lehman/Other agenda items. ITEM NO. 3b(6) Parks & Recreation Commission: April 10 Vanderhoef/What happened at the Napoleon Park? Atkins/What happened at Napoleon Park? Vanderhoef/Yea (can't hear) equipment. Atkins/Oh fire in the equipment room. Vanderhoef/I missed that totally and maybe while I was out of town. Atkins/No it happened some time ago and there was some, it was a suspicious fire. Wilburn/It was a couple months ago wasn't it? Atkins/Yea. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 28 Vanderhoef/Probably while I was in DC. Lehman/It's out, fire's out. Atkins/Fire's out. Vanderhoef/Okay well and the covers pretty much everything. Atkins/They had insurance because most of the damage I understood was to what was stored inside. Wilburn/They lost a lot of their equipment. Atkins/They lost a lot of their equipment for the girls sofiball program. Vanderhoef/But it was covered? Wilburn/Yea I think that was right to they. Atkins/Yes, I understood. Wilburn/They brought a lot of equipment in on the first practice day I know so. ITEM NO. 24. CONSIDER A RESOLUTION 1N SUPPORT OF THE SAND PRAIRIE ACQUISITION AND AUTHORIZATION FOR THE MAYOR TO SIGN A GRANT APPLICATION TO BE SUBMITTED TO THE IOWA DEPARTMENT OF NATURAL RESOURCES. Lehman/Item 24 is a resolution asking us to support a REAP grant for the Sand Prairie Acquisition. We also I believe are going to be asked at least we got a letter to support a REAP grant for Hickory Hill by the property from Hickory Heights I think it is. And I think we have made applications for a REAP grant for part of the Water Plant site. Atkins/I don't believe that's officially been done but that's clearly the intent that the Parks and Recreation Commission wanted to. Wilburn/Terry mentioned that too when we were talking about. Lehman/Well I just wonder if we should, if we have three REAP grant applications from Iowa City and I think all three of these are wonderful but I think are we diminishing our ability to be successful in these grants if we make three applications? This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 29 Pfab/I would make a comment that. Atkins/Ernie we will not get three REAP grants because any doubt of that. Lehman/I think that diluting the pot here and I support all of them but my fear is that if we support three of them. Champion/Maybe we'll get one. Lehman/Not going to get one and one of those applications, the one for the Water Plant involved projects that we're spending city money on. Vanderhoef/My experience from being on Parks & Recreation was that many times it was the second or third time that you made applications for projects that you got your funding and so ifI look at it in that vein I'd say go ahead put in all three, we'll only get funded if we're lucky on one, they'll make that choice but we will already have those other two out there in their eyes and put them back again the following year. Lehman/Okay I just wanted to. Vanderhoef/But I can understand your concern. Lehman/One of the projects involve city money and that's my only concern, and the other two as worthwhile as they are do not affect the finances of the city. Pfab/One thing, and this is a question, I don't have the answer, I'm wondering. Is we've been putting off some of the work where we decided not to put it because we're hoping to get it better right? Lehman/I don't know exactly. Pfab/But anyway but that isn't going any place, these other are investment times, it's just kind of like what CDBG had to do when this ramp thing came up some of the other things got kicked offthe side because that was an opportunity that you had to work on. But is by the slant at this point, or either one ofth0se other ones, but that may go away but the city water works. Lehman/Well I don't sense that anyone has a problem with applying for all three of them. Vanderhoef/So your saying putting in the two. Lehman/Put them all in. Pfab/No I'm saying put them all in and go for it. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 30 Lehman/That's what Dee said. Pfab/Yea but she said put in maybe two. Kanner/Yea the question is will they, if we put in so many will they look negatively on US. Lehman/That's my concern, I don't know if it's a valid concern at all I just have a. Vanderhoef/They're coming from different sources all three of them, different groups of. Lehman/No, no, I'm well aware of that but three for the same community. Vanderhoef/I guess the only question I would ask Council is if we're not committed in the capital improvement plan to move forward with Water Works property at this time is that the one we should hold out and let our other two get in there first? Lehman/I think Terry. Champion/(can't hear) anyway so. Lehman/Terry would have to speak to that, I don't know what part of that project that REAP grant is whether that's something we're already started or not. Vanderhoef/I suspect that it would be for the planting of the prairie grasses (can't hear). Lehman/But I think we agreed to go ahead and do that. Vanderhoef/Not all of us. Champion/Well it's not ready anyway when it comes to us we can discuss it. Pfab/So it's kind of like putting in a holding pattern. Lehman/All right so other agenda items. Kanner/So we need to instruct staff if we want a similar resolution for Hickory Hill at our next meeting. Lehman/Well no I think that's for Hickory Hill folks to come up with and we did receive a letter in the packet. Kanner/Well they were specifically asking us to put it on the agenda. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 31 Atkins/As I understood Steven the folks from Hickory Hill Park wanted to the Council to have the same expression of support for their grant application which I understand is in preparation as you agreed to do for Sand Prairie, in other words if we're successful you'll take it over and be the steward of that land. Lehman/So it would be on the next agenda the same thing for the Hickory Hill. Atkins/We'll try to confer, I was expecting to see Hickory Hill sooner than later and I'll do some checking to find out. Pfab/Is this something that's possible, and I don't know, if the other one is going to come up at our next meeting would it be wrong to defer this to handle them both at the same time? Lehman/What difference would it make? Pfab/Pardon? Lehman/What difference would it make? Pfab/No it's just a. Atkins/Irvin I don't think, yea, I think you expressed your support for it and I think they have an anticipation that it's going to get done and I would discourage you from deferring it. Pfab/All right, that was just a question. Kanner/So just to clarify Steve if Hickory Hill says we want it at our June meeting a similar resolution of support you will put it on the agenda. Atkins/I'm going to check with the Hickory Hill folks and find out exactly what they want, and there are two things, one is an expression of support by the Council that if they are successful that you would be the steward, the city of the land, and secondly you will support the filing of the REAP application. Personally I can't imagine why you couldn't do that simultaneously in the same evening, and I'll try to find that out where they are with that. O'Donnell/Okay. Dilkes/Just, you know the resolution on the, that's on the agenda for the sand prairie actually has the Mayor signing the application. Atkins/Yea, and I'm assuming the Mayor would have to sign the Hickory Hill park one at the time they officially apply. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 32 Lehman/Other agenda items. ITEM 3f(5) CORRESPONDENCE Vanderhoef/In the correspondence there was a letter asking for collapse of paper work for the APE House LC from James Peterson and Cynthia Parsons. If what's stated in that timeline for their particular piece if this is correct Karin I would take a look at seeing if we could expedite that. Franklin/There has been some controversy, that has arisen after we received those letters so I'd have to see where it is in Planning & Zoning. Arm where is it? Ann Bovbjerg/We're deferred but it wilt be back soon. Franklin/And it's a rezoning so it would be typical that they would consider it at two meetings, but because of the controversy if they do not vote on it at their next meeting for any reason we might not be able to meet that schedule but I guess it's just important for you to know that there is some controversy with it. Vanderhoef/That I didn't know so that changes expediting things until we find out what the controversy is but we need to also be aware of our summer schedule in here that things are getting drug out a little bit longer, if we can expedite after the problems that they take care of I think we should honor that request. ITEM NO. 16. CONSIDER A RESOLUTION ON UNCLASSIFIED SALARY COMPENSATION FOR FISCAL YEAR 2003 FOR THE CITY MANAGER, CITY ATTORNEY, AND CITY CLERK AND AUTHORIZiNG AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENTS TO THE CONTRACTS OF THE CITY MANAGER AND CITY MANAGER. Lehman/I have one other item, Item 16 on the agenda is the resolution for the salaries for · the City Manager, City Attorney and City Clerk, obviously if there are legal questions relative to this tomorrow night the City Attorney is in somewhat of a difficult position so I think just for our information we held an executive session by request of the three people who are involved tomorrow night the discussion obviously can be relative to whether we agree with an increase in salary or not but can not extend to performance of any one of those three employees as long as everybody understands that. Kanner/And just to let the Council know I'll offer an amendment similar to last year's that will ask for instead of percentage raise something similar to absolute dollar average of all employees. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 33 Lehman/Okay. Kanner/That will be on the offer tomorrow. SEATS Advisory Committee Lehman/Okay guys next item is appointment to the SEATS Paratransit Advisory Committee, Ms. Vanderhoef's term has expired. Who, you were on that committee Mike is that right? O'Donnell/Yea and Dee and I will be negotiating in the SEATS contract. Lehman/Then I guess I would recommend that Dee be reappointed as long as she's going to be negotiating the contract. Vanderhoef/Okay. Lehman/Is that acceptable to everybody? Wilbutrd Yep. Champion/She's so familiar with it. Development Code Update Lehman/All right Development Code update, Karin. Franklin/This was in response to a request from you Ernie basically just to let the Council know where we are with this and I refer back to the memorandum of November 2001. We still intend to bring the Development Code to the Council as a whole, except for those things that you decide you want to pull out ahead of time and I've enumerated some of those that have already been placed on the pending list of the Zoning and Commission. Lehman/And your estimated time is some time this fall as I remember? Franklin/Yes that's correct. O'Donnell/Okay. Lehman/Everybody knows, understands, good. Kanner/Wait, wait, wait. Lehman/I'm sorry Steven. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 34 Kanner/Let me just get to this, okay no, thank you. Lehman/Thank you Karin. Shall we take a couple minutes before we do the Enterprise Zones? O'Donnell/Why not. Lehman/Why don't we just take until about 20 minutes until 8. Oh Steve would you contact the Airport Commission about and tell them what we decided tonight. Atkins/All those items, yes. Lehman/That we will discuss those at our combined meetings. Atkins/I'll take care of that. BREAK Enterprise Zones Lehman/Moving along, Enterprise Zone, Steve Nasby. Atkins/Emie Steve is available. Lehman/Steve is available. Atkins/As well as anybody else on the staff's been involved in this issue, I think they've given you enough, whoops. Wilbum/And you may have seen in one of the in information packet number 5 a letter from Steve Nasby to Emerson Point Preliminary Partnership, one of the people Bob Bums, Jessie Burns and Alaina, Jessie Burns is on the Board of Directors and the Executive Committee at the Agency that I would work for and so the effect is I have a personal interest which creates a conflict of interest or the appearance of a conflict of interest so I will not partake in this discussion. Lehman/Thank you Ross. Atkins/Anyway back to where we were, I think we've given you all the information I think the question you all need to ask yourself initially is under the law is this Enterprise Zone something that you believe is applicable with respect to City interest. If you do under the cimumstances surrounding it is it applicable to the proposed Emerson Point project, but I think you need to answer the first question This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 35 first and then you can take it from there. I don't know how else to tell you folks. Yea, come ahead. Karin Franklin/Just that point, point of information about census figures that we will have to use for Enterprise Zones, we learned from IDED today that we will be required as of July 1 to use the 2000 census figures, which we kind of talked about the last time we talked about enterprise zones is being what we would, so the maps that are in the packet we can't say right now that those tracks will qualify just so you know that. Atkins/Thank you, I had forgotten that. Lehman/Okay so is there any questions, discussions? Champion/So the, Karin the qualifications now that would make it qualify are using the 1990 census is that correct? Franklin/Today, yes. Champion/Okay. Pfab/But I believe isn't the applicant asking that it give proof prior to that so they can move it forward? Atkins/I suspect so Irvin. Pfab/I mean that's, I mean that's just a time table they worked on. Atkins/But I would encourage you as a matter of policy to discuss the issue as to whether this is a development tool that you all are interested in using. Pfab/I, I, it looks to me like it's money that doesn't come out of the city's budget and it looks like it's certainly going to help a number of people that would be potential users of that. Kanner/Well it seems that one of the big questions that Steve was raising is will the money accrue to lower rent rates for the tenants or will it accrue to the developer in other costs that he have. And I don't know if that's being answered. Pfab/I think what, weren't we going to have for ask for a presentation? Atkins/No it wasn't. Lehman/We just put it on the work session. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 36 Atkins/You said put it on and that's all we did. Kanner/I'd like to ask with the Council's consent someone from the management firm Emerson Point, Emerald Point to speak to that question because that seems to be the crutch of the issue of where that money's going to. Champion/I don't, I don't think they can answer that question unless they're willing to just disclose the financial implications of this project. Atkins/Yea and folks, and I mean this respectively, isn't the issue "do you want to use an enterprise zone" and it's definition in law is an economically distressed area. If that's the case do you want to use an enterprise zone for a couple acres of ground. If you answer those questions then I think you can get into the any terms, conditions, and other circumstances that you all think are pertinent to this discussion. If your going to focus on the particular project then you understand what I'm saying? Champion/Yea, right. Steve can answer a question for me? I don't have my computer with me but was there a second criteria for these enterprise zones? I mean did you mention a second one? Vanderhoef/There are five. Atkins/Yea, there's five criteria and what we tried to in our assessment of the thing was what is the purpose of the law and is the law applicable in these circumstances? And the purpose of the law is to stimulate economic activity in distressed areas, now knowing the site in question is that an economically distressed area and I think you have to answer that. Vanderhoef/Well as I looked through the criteria, and then looked at the areas within town that were listed I felt like that Iowa City has perhaps some uniqueness in for instance the criteria about per capita income of $9,600 dollars a year or less. Well our downtown area was one of the areas where it was listed as a possible using the old census data, in that I saw that that is a high student population area so it's not a family situation, it was a situation of a student who is a full time student not earning a lot of dollars at this point doesn't mean that they are in poverty so likewise the second criteria that we talk about and family poverty rates of 12 percent or higher well if you look at the income of most of our students in our downtown area I don't think when they're paying $400 and $500 a month for rent that they probably fall in the poverty category. Certainly 10 pement or more of the housing units are vacant in the area, I don't see that anywhere in the City of Iowa City, the valuations of each class of property in the designated area 75 percent or less of the city wide average for that classification. Well under the old census the west side was high multi family kinds of housing so I don't see where this really works but here again it was a multi family with a high population of students so This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 37 their income was low but not necessarily what I would say they are in poverty. And truthfully I don't think Iowa City has any place in the city that would meet the criteria of number five which is a blighted area. So looking at the five eligibility criteria it would be a stretch to make one criteria piece for any of those areas and certainly since the requirement is they must meet at least two I have come to a policy decision on my own but I don't think we have areas that will qualify for enterprise zones under the new 2000 census and even excluding that without looking at the specific things that make Iowa City different in their housing markets I don't think we qualify. Pfab/You had mentioned something about blighted areas. Vanderhoef/That's this. Pfab/Okay what does blighted (can't hear)? What is the definition of blighted? Lehman/Let me read it to you from the Iowa Code. Vanderhoef/It's right here, read along with it. Kanner/It's here in our. Lehman/"Blighted area" means an area of municipality within which the local governing body of the municipality determines that the presence of a substantial slum; deteriorated or deteriorating structures defective or inadequate street layout; faulty lot layout in relation to size, adequacy, accessibility or usefulness, unsanitary or unsafe conditions; deterioration of site or other improvements; diversity of owners, tax or special assessment delinquency exceeding the fair value of the land; defective or unusual conditions of title; or the existence of conditions which endanger life or property by fire and other causes; or any combination of these factors; substantially impairs or arrests the sound growth of a municipality, retards the provision of housing accommodations, or constitutes an economic or social liability and is a menace to the public health, safety, or welfare in it's present condition and use. A disaster area referred to in section 403.25, subsection 7, constitutes a "blighted area". "Blighted area" does not include real property assessed as agricultural property for purposes of property taxation. Now that's the Iowa Code definition of a blighted area. Pfab/Okay, we, I bought the idea when we were going to go down into urban renewal around Sycamore Mall and at that point urban renewal, that was not an area that needed urban renewal, we had a bad landlord that just said "the hell with it I'm going to collect as much money and I'll get out of there" but we saved the meaning to mean something different and I'm wondering is, is blighted, is this all there is? Okay so, okay let's go down, let's go up the other way. Now who stated This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 38 it's a blighted area? If you apply, the state may set distinction and they're the ones who give out the benefit. Atkins/Irvin this is not an urban renewal project, this is an enterprise zone, it's different. Champion/It's different. Pfab/But the state says, did the state not say that these were areas that would be considered that? Atkins/No. Kanner/I'm sorry. Lehman/I don't believe the state can say anything until after we make a recommendation. If we recommend this to be an enterprise zone then the state will evaluate our recommendation and determine whether or not in their criteria it is an enterprise zone, meets their criteria. Pfab/Okay but do we do the citizens of Iowa City a disservice if we don't let the state say yes or no? Lehman/That's the question I mean. Pfab/Because with their yes or no comes a couple hundred thousand dollars that we don't want to cough up out of tax money or we suspend the chance to see that that project won't go. Atkins/Irvin and we can't answer any of those financial questions for you. Pfab/No, no, no. Atkins/ You understand that, okay. Pfab/But we have an opportunity to get a nice check. Atkins/No. Champion/No we're not going to get the check. Pfab/Well it comes to the city, it comes to the city's benefit, the citizens of the city. Lehman/That's the issue, well no it isn't the issue. The issue here before we get any further is whether or not we believe that Iowa City is a candidate for these zones, This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 39 enterprise zones. I mean if we feel it is then we move on to the next issue, but if we don't feel that this is appropriate for Iowa City then that is the end of it. O'Donnell/We have a policy against spot zone. Pfab/That's not a part of this. O'Donnell/Well in my mind this is spot zoning if we grant enterprise zone. I'm also, I really don't know how we move beyond the blighted area you know because. Pfab/That's just (can't hear). O'Donnell/That's right. Pfab/And it takes two right. Lehman/The Iowa Code states the purpose of an enterprise zone is to promote new economic development in economically distressed areas. It further states that the intent of the program is to encourage communities to target resoumes in ways to attract productive private investment in economically distressed areas within a county or city. Kanner/So, we use the tools as a Council or as a city that are handed by the state such as TIF's and other incentives. And here the state is setting the criteria for what it means for economically distressed areas, they're giving it so I think we do not have to determine so much if it meets that or not. If we agree in principle that this specific project is deserving of financial assistance, and so I agree in part with you Irvin the first part saying if it meets two out of the five, it meets two out of the five. Then again in my mind the next question is who benefits from it? Champion/Right. Kanner/And if it benefits by lowering taxes, by lowering rent, I think that's a good use of tax money which is our money too, state tax money. And I think it's a good use, it's not someone else's money, I think we have to be protected whether it comes from the Feds, the state or us, but if it is going to lower this vulnerable population and we saw a lot of evidence from letters about vulnerability of this population, how hard it is for them to transition into this support of living arrangement then I would be for going down that path. If it's going to go into the investors pocket I'm not for it and again I would ask that we see at this time if we can get some clarification from the developer. You were right Connie he did say before that he can tell us but maybe at this point he can be a little more clarifying and I think it would be, behoove us to hear from him or her the principles involved in this project. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 40 Champion/Okay that's fine but if we're willing to designate Iowa City, I think we have to get away from this project, I probably shouldn't have said that but I did. Are we interested in Enterprise Zone? I mean how do you? I frankly have a little moral problems with anything in Iowa City being designated "blighted" or poor or, I know there are areas of town that are poorer than others but I think all you need to do is drive on the interstate through Waterloo and Cedar Rapids and Davenport to see where this money is intended to help and I do have problems when I look at towns who really do have blight and economic problems with development then I would feel guilty wanting to use these funds, I mean I have problems with it from that standpoint, this is not Gary, Indiana, or Waterloo or Davenport, this is Iowa City, we're in the middle of an economic boom at all times despite what's going on everywhere else. Pfab/Well how many things we couldn't fund here because we didn't have the money we said we can't afford to pay a unit here to do a study for the Emergency Housing, we didn't have the money for that and how many other things? Now I think you can't have it both ways Connie. Champion/I like it both ways Irvin. Pfab/You are, your saying you won't take the money but we give tax money, I think we have to look at the eventual users, we give our tax money, the city's tax money and maybe some of the school districts to developers here who are in not terrible need of that money, I think they know where their next meals going to come from but some of these people that this unit would serve they don't. They may have social security and that's it. Lehman/Well let's, we really do need to answer the question whether or not we feel that Iowa City is a candidate for Enterprise Zones. If we feel that that is a candidate then I think the discussion can move forward from that point. How many folks feel that their, Iowa City. Champion/How do you feel about it? Lehman/I can not. Kanner/Emie for this specific project. Lehman/No, no, no. Kanner/We were told that these were projects. Lehman/No, no, I'm going to digress for a minute and I shouldn't because I say we should decide whether this is going to be an enterprise zone. I do not believe that Iowa City can qualify or should qualify to be naming Enterprise Zones period. If This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 41 we want to look at this specific project which I think we should do that yet or maybe we won't at all. You used the tem~ "spot zoning" I don't know how we can come back at next year, or next week or the year after next when someone else comes in and asks us to designate their little comer of the world an enterprise zone, how we can so no. I think that is a situation that I really don't care to become involved in. Pfab/Well the state says if you qualify we'll give you the benefit, they don't say if you qualify we'll take money out of somebody else's pocket, the state says we'll do it. Lehman/This is a philosophic thing for me that we don't take a lot and call it an enterprise zone, we do that then my house needs new siding, can 902 Wylde Green Road be an Enterprise Zone? Pfab/Okay. Lehman/No, no, can it? Pfab/Does it meet the criteria? Lehman/It looks pretty distressed. Champion/(can't hear). Kanner/No it has to meet two out of the five. Lehman/You know what it might but I hate to disclose that and so I'm not going to get it either. Pfab/Okay, all right but now look at Connie you said you were ashamed to drive down the interstate say that this is blighted area. But are you also ashamed to say that Iowa City needs urban renewal? We just did these down here at. Champion/They're not the same Irvin.. Pfab/Well no they're not the same. Champion/Your comparing apples to oranges. Pfab/Some serves a lot more affluent population so that's okay but the people are not. Champion/Oh Irvin I'm not (can't hear). Pfab/No, no, that I'd say is tacky (can't hear). This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 42 ' Lehman/All right. Champion/Your insulting. Pfab/No, I'm not. Champion/Yes you are. Pfab/You are when you say that it's good enough to give a wealthy developer tax benefits but you won't give a little old lady that doesn't have any money so she has to go to a nursing home because she doesn't have a place to live. And I mean if you can live with that fine. Champion/Irvin your yelling at me, quiet down, all right, just quiet down. Pfab/At least I won't lie. Champion/Well your yelling at me. Pfab/Okay. Champion/And it's not the time. Pfab/I apologize and (can't hear). Lehman/Are there four people who want to pursue the, actually it will take four people because there are six of us. Are there four people who would like to pursue the Enterprise Zone and get into a discussion of this particular project? Are there, less, on the other hand are there four people who do not wish to do this? That's it. Convention and Visitors Bureau Lehman/All right Jeff Schamberger, Convention and Tourism Bureau, we have a. Kanner/Josh. Lehman/I'm sorry Josh, I was just joshing you. Vanderhoef/(Can't hear). Vanderhoef/Is he coming? Ross. Lehman/Oh, he's here. Joshua Schamberger/Yea, I'll wait. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 43 O'Donnell/We'll surprise you, surprise you every other Monday and Tuesday. Joshua Schamberger/Well good evening and thanks for giving me some time about what the CVB has been up to the last ten months that I've been the Director of the CVB and I just quickly want to before I start acknowledge a couple people that are here, a couple of our Board members, Nila Haug is back in the comer there, Nila owns the Golden Haug which is just a couple blocks from here, and Jay LeaVesseur and ' Jay is the relatively new general manager of the Red Roof Inn and Jay was here for about six years as the Heartland Inn general manager a couple years back. And the Mayor of course is a the incoming President of our board. Champion/Wow. Schamberger/Did you need something Irvin? Karmer/(can't hear). Pfab/Somebody's nice pen showed up here. Schamberger/Well you have a packet in frout of you and as I kind of go through this little presentation, the Mayor says I have 20 minutes and I'm going to go right to 20. I'm going to hold up some things that are in your packet so you'll kind of know what's in there but, ifI can get this going here. Just quickly want to go over our Board of Directors so you can kind of have an idea of who sits on our board, we have 13 community leaders, elected officials and members. The first one is Jean Schnake who you all know, she sits on the Coralville Council, she's this year's president, the incoming president who will take over in July will be Mayor Lehman. Deb Bullion who is the general manager of the Heartland Inn right there at the base of Hawkins Drive. Dilkes/Try that. Schamberger/David Grady, a lot of you know is past president of the board and he is over at IMU and Iowa House Hotel. Steve Conklin is with US Bank here downtown and in Davenport, US bank, he's the chair of our Advocacy Committee. Chuck Goldberg is downtown here at the Sheraton Iowa City, he's the chair of our Development Committee. Nila Hang is our Membership Committee Chair. Jay over at the Red Roof, Neil Roth who's the new general manager of the Clarion and Hampton, Clarion's going to be changing names next month to a Holiday Inn. Neil was over at the Holiday Inn Express in the Coral Ridge Mall parking lot there before he was just appointed this new position about a month ago. And Laura McLeran is over at the Iowa Memorial Union, Susan Mims is with Heartland Investments and also sits on the Cedar Rapids, or I'm Cedar Rapids, sorry, Iowa City Chamber Board of Directors. And Dr. Jill Schulz This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 44 is with Memy Town Square Family Foot Care. Deanna Trumbull is the general manager of the Coral Ridge Mall. We have four full time staff, myself is the Director, Shannon Smith is our Director of Convention and Group Sales, Shannon's been there since August, she came with me from the Cedar Rapids Convention Bureau. Lori Hammond is our Convention Sales Manager, and Jenny Cleaver is our office manager. The part time staff, we have two of them, both of them are University of Iowa Students, Allison Heady is an English major and she's our Visitors Service Assistant, she works three days a week, and Samantha Houston is also, she's in the Public Relations program over at the University of Iowa and she's our Marketing Services Assistant. This year like I had mentioned before the Bureau, Wendy Ford the past director resigned to pursue an opportunity at the University last April and the Board brought me on from Cedar Rapids and for the past four years I was at the Cedar Rapids Bureau as the Marketing Communications Director up there. With the new director there was some new goals and some new vision and that that Board was looking for, they were wanting the Bureau to evolve from it's to a bigger Bureau from it's current size and direction and develop a new growth philosophy or how we were going to grow this organization. The budget had become stagnant and in a couple years and so we created a new plan to take on those challenges. Change has taken some time but brought about quite a few things that I want to talk about, the first one is Development and Implementation of the fiscal year 2001-2002 business plan, it's orange there but it's green in your packets. This took about 2 and a half months, a couple retreats, we sent this offto about 81-82 area organizations so it appears, asked for input and basically what you have there in front of you in the green is our entire fiscal year work plan for all staff, all departments of our organization, and now your welcome to look at that, you did receive a copy of that although you may not remember last September when we sent those out. We implemented monthly staff reporting and monitoring systems which are also in your packet I believe just behind the green thing, you'll see a report there that says April 2002 reporting, and that's just a sample form that a reporting form that we created last summer and fall that we provide our Board of Directors on a monthly basis which monitors our production and our activity and some of the things we're up to and doing. All the definitions of the categories that we report you'll find below the report, the actual numbers, just quickly the things that say "not applicable" are things that were not tracked in a previous year. We spent some time developing our member and non member policies and procedures, and that took a large amount of work and time and effort, we wanted to make sure as a membership organization and to date we have 206 members that we have some clear policies to businesses, organizations that utilize our marketing services and opportunities that they're either a member of our organization or they assist us in a financial way with the services we provide. And some of the thing that the Development Committee has been involved in and I'll talk briefly about it later is identify what our tourism infrastructure is, taking a good hard look at Iowa City and Coralville both in finding out what are the, what are we missing that makes us a three day destination for the 8 million people over in Chicago or the people in St. Louis, This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 45 we've spent a lot of time the last seven or eight months trying to figure out what it is that we're missing that we could tag onto our other attractions and offerings to make us a three day stay. We revisited our marketing messages, our collateral material, we did a whole complete overhaul of our web site, our visitors guide and our advertisements. We spent a good amount of time stream lining communication between bureau members, we created several data basis and we now communicate with our membership and our organizations through fax, e-mail and regular (can't hear) mail. And as I mentioned a little earlier we developed three Board driven comxnunities to support our organizations growth. The first one is Membership and our chair as I mentioned is Nila who's in the back. Some of the things that they're in charge of and working on, and the Board committees are things that are really are complement our business plan and our organization in what we're doing. They're providing us a better understanding of the signature reasons we have 206 members and what they're members for. They've been working on a complete review of all our existing collateral and communication vehicles to our membership. They spent a good amount of time looking over our membership dues structure and value and that's something that was just finalized at our recent board meeting, kind of our due structure and packaging that will be implemented next fiscal year, they worked on the non member and member policies. Advocacy Committee is chaired by Steve Conklin at US Bank, and this is really the committee that hits home to you all and helps me find ways to communicate, to tell our story, some of the things they're working on is figuring out ways that we can communicate with you to let you know how important we think it is that you invest hotel/motel dollars, visitor tax dollars into organizations, businesses and projects that replenish the pool. They don't have to be invested into the Bureau I hope they are and I hope we can provide a good report annually that shows you our return on your investment but we think it's really important that those businesses and organization and project managers that you fund through hotel/motel tax you hold them accountable because we don't feel, you know it's like a property tax, it's something that's not guaranteed to be here year after year and so it's important to invest those into things that are like I said replenishing the pool. See there's to have a real sound understanding of the goals and objectives of the Bureau and the return we provide on the hotel/motel dollars. (END OF 02-47 SIDE TWO) Josh Schamberger/Application for Vision Iowa fundings and being involved in those committees and being involved in steering the discussions as it relates to the Coralville conference and hotel, likewise it's being involved in the Englert Vision Iowa Grant which we have been and those sorts of things. They're working on methods of providing residents a better understanding of the power of tourism to Johnson County and also providing a better understanding of the Bureau's role in Iowa City and Johnson County's third largest industry which is tourism, we're a service community. Development is chaired by Chuck Goldberg who's with the Sheraton, like I mentioned earlier, they've been looking for at least seven months This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 46 trying to identify what we're missing that could make us a three day destination for families. They are working on identifying and supporting the expansion of current, development of new facilities that enhance and support the Bureau's initiatives and our goals and objectives. That includes The Englert, that includes the Coralville Conference Center, that includes the 64-1A. They're working on supporting the Iowa Child Project and identifying our role, I serve on the Community Advisory Committee to Iowa Child and we've been supporting that project. And as I mentioned earlier Research and Development have a leisure attracter, a plan B is what we the Development Committee somewhat called it, we really are supportive of the Iowa Child initiative project but we also want to make sure we have other things in the works in case that doesn't come through with funding or for whatever reason isn't feasible. The, some of the projects that have been loosely talked about are things that complement the University, things that complement the attractions in Iowa City that complement Coral Ridge Mall, that complement our golf courses. One of the ideas we're working on is looking into whether or not we're a market something like an indoor water park that are in the Wisconsin Dells. Our mission is Bureau's organized for the purpose of advancing the economic welfare of Iowa City and Coralville Communities through the promotion of the communities as a tourist attraction, convention site and location for special events. The growth philosophy we've adopted is to provide our stakeholders with an annual accountable incredible report on productivity and to detail that return on your investment and grow your economic development confidence. I plan to be back here in November pre budget planning, fiscal 04 to talk to you and show you the return for this complete fiscal year. The business plan goals I'm just going to go through quickly because I don't want to take longer than 20 minutes, they're in the business plan, all 10 of them. I'd be happy to answer questions if you do have specific questions about either one of those. I want to give you a report on where we are year to date, total fiscal year for 2000 and 2001 we are at $395,100 in direct visitor spending, those are hard dollars that the Convention and Visitors Bureau department worked to bring into this community, those are conferences with attendees and we have the room rates, the contracts, we are responsible for the booking, they were responsible, excuse me, for the booking of $395,100. When we, when I came down to the Bureau we looked at repurposing staff to provide the greatest return to our community and that involved repurposing a person that was in charge of the group tours, the motor coach business into more of a convention sales role, and with that came the goal of a 60 percent increase over the previous year and it was really hard for myself and Shannon who was in Convention Sales in Cedar Rapids to really get a grasp of what the potential was here for Iowa City/Coralville as far as convention business goes. We knew it was great because we had every local and the education and health and medical industry right here in our back yard and that's why we're so excited about the talk of conference expansion in two locations. Year to date as of the end of April we're at $1.1 million in direct and future direct spending that will be coming to this community. And that's a huge number, that's 183 percent of our current goal, I'd be happy, more than happy to provide you a This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 47 breakout of every single one of those conferences and businesses that add up to $1.16 million. Group sales, as I mentioned we repurposed staff to provide the greater return to the community. Total for the previous fiscal year was $147,000 in group sales, we down sized the goal, increased the convention sales goals. It requires the same sales effort to bring in a 200 to 300 person convention as it does to bring in a 40 or 50 person motor coach and so that's one of the reasons we did it. And so that one of the reasons we did it, and chances are with the motor coach nine times out of ten they don't have over nights, they're here for day trips, the motor coach is and there's even a higher percentage of planners that end up having to cancel it, we've done our job in selling the planner to create a package that they can then sell to their communities and their audiences. But if the planner doesn't do a good job in selling the 40 or 50 people to sell the coach the planner is going to cancel the trip to Iowa City/Coralville so there's an exorbitant amount of sales effort that's involved in trying to do something like that. Convention Servicing is a new department, last August the Board agreed to bring on a part time person that's specifically in charge of Convention Servicing. Once Lori and Shannon book a conference in this area the file gets turned over to this part time person, there's a file, there's a note thing in your folder's that says "Meeting Expectations" that is what this is and that's a new program we started to service them and work with all of our hotels and attractions in taking care of the people that are coming here, even if we didn't book them we want to know about them and we want to offer them our bags, you know our pens, our services, and make sure they're taken care of and then we will also want to find out the most important thing is when can we rebid on their conference. And so there's a whole system in place on how to do that. That's a total sandbag goal and I apologize for it but we had no idea what the servicing goal would have been and so come this next business plan we'll have a, you know our goal will be off of the previous goal's actuals. Quickly some of the communications and public relations efforts that we've done. We spent a good amount of time with our new web site and if you haven't been there I encourage you to go look at it and please let me know what you think. We've made some agreements with Geonet to with Iowacity.com, we've also purchased Iowacitycoralville.com and .org. We've spent a lot of time with our individual leisure and membership data bases, we send out, this year it will be about 130,000 of those visitors guides to people all over the world and we keep track of who those people are for future zip code direct mail pieces, if something is going on this weekend we can pull the zip codes of everybody in the Quad Cities and get them a quick direct mail, mailer to let them know what's going on. We have a PA equivilent. PA is paid advertising equivalency, the press knows what this is, staffspends time pitching stories to travel writers to get our word out and we've been successful with that, a few times this year notably in "Bank Trouble Management Magazine" which is one of the largest motor coach publications. We development a relationship with travel write named Marcia Goberish and because of that she came and did a site tour and she write stories about Iowa City/Coralville for that audience. The Visitors Guide I already talked about, something we also spent some time with last year is there's This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 48 another organization here in town named Health Center USA that produces this, "The Iowa City Area Patient and Family Guest Book". We went to those people, we spoke to them, as of 2003 they're not going to produce this anymore, they're going to work jointly with us and we're going to add eight pages to our guide that's specifically services and handles the visitor patients that come into this community. Kanner/Was this a private enterprise? Schamberger/No this is, this is actually Steve, this is actually funded by all three hospitals, the Chamber and the Bureau, and it's basically a marketing servicing component of the Chamber. The web site, I'm just going to fly through this, this is some of the new pages. One thing that I'm very proud of is since January, in January we initiated a meeting of every single area Arts and Culture Organization in Johnson County to develop a Johnson County Cultural Alliance, and we've done just that. We've had four meetings, we have a steering committee of 12 organizations in this community, there are 44 organizations that are participating in the Johnson County Cultural Alliance. And in the fight pamphlet on the back is every single organization so you by funding and supporting the Convention and Visitors Bureau have made this possible and you are also supporting all 44 of those Arts and Cultural organizations that have been participating. It's open to anybody, we're not at the point where we have membership dues or anything like that, the Bureau is just taking the initiative to get this organization and this group working together to work more collaboratively on marketing, advocacy efforts and those sorts of things. We spend a good amount of time, in February we threw our hat in the ring that we wanted to help and be an intrical part of The Englert Vision Iowa application, and we've been working on that, as is the Mayor has spent an incredible amount of time also helping on that. We've been working with Uptown Bill Small Mall which is down the street, and I know some of you know what they're trying to plan for over the Labor Day, a Renaissance Fair, we provided them a grant, we provide about $8,000 in grants a year, small grants out of our budget to these organizations. This is one of the things that we were able to fund and because of it they're going to host a little Renaissance Fair that's going to bring in visitors in the Uptown Bill's area over there. And some of you may remember last October Motor Iowa, we closed the streets, there were 250 classic cars, that was, we organized that. These are some of the allocation reminders that I want to throw your way and these are things that you'll see me talking about in November when I come back. The Convention and Visitors gureau exists solely to create and grow hotel/motel tax and visitor spending. We're the only area entity charged with growing hotel/motel tax, the 25 percent, the current 25 percent of the funding that you allocate from the motel/hotel tax contributions that come to us, the other 75 percent are organizations and things that are very important to this community but I feel it's important that and we feel it's important that that money, the visitors tax dollars go into groups and organizations that replenish the pool so I hope you consider that. And the last thing I want to leave you with is This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 49 our return of investment year to date. For every single hotel/motel tax dollar that you provide the CVB over these last 10 months we have provided in convention sales alone a $9.30 return to this community, in group leisure we provided a $1.60 return. Again they don't spend the night, they come here for day trips, the spending is less, there's 40 people as opposed to 300 convention delegates. The total Bureau (can't hear) off of hotel/motel tax is $7.70, that's what we provide for every single dollar that you give us, that you invest into us, and we would just encourage you to look at everybody else you fund through hotel/motel tax and make sure that those groups and organizations and people are providing a return to this community. O'Donnell/Very good. Schamberger/So that's it, if you have any questions I'm happy to answer it but otherwise I'11, we'll be back in November and hopefully every November giving you a recap. Champion/Thank you. Karmer/Josh. Schamberger/Yea. Kanner/Yea I had a question. We're going through with ICAD a branding process, and I don't know of your part of that or not. Schamberger/We were in the, I canoe on board when there was about two meetings left and we had a person on staff who had been involved be in that but not too extensively no. Kanner/One of the things that we're looking at is how can we make downtown viable and we're, people are throwing out maybe think of it as an arts and entertainment area. And how, off the top of your head how can we make it more attractive for older folks, 25 to 50 or maybe people coming to the hospital 50-80 if that's possible? Schamberger/Right off the top of my head, the Englert is going to do more for you downtown than I think you know because the opportunities that are going to be able to open up from the day they open their doors. For example there were two or three pieces of business that we're working closely on with Hancher right now because we need you know a couple hundred seats in the theater. The Englert is going to be the home to the at least halfa dozen non profit organizations that are going to have something going on always downtown at that Englert, the Community Theater, those sorts of things. I think that's, that's the most important thing for downtown right now. We've worked with the Downtown Association, I This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 50 know they have a good person now Doris and she's had and Chuck as the President, I don't know, for every, I don't really have a good answer other than that Steve right now. A specific marketing is that what you were looking at? Kanner/Just in general, I mean you gave us one example of how important that is and it's good to hear that from you, your thoughts on that and I mean that's what I'm interested in hearing more of what are specific thing. You know we all think we have the festivals somehow, and we think they're good and they probably are good economically but we'd like to hear more from your Convention and Visitors Bureau specifics about those kinds of things. Schamberger/Well the reason I've been so adamant about this Cultural Alliance is I really believe coming from the largest Cultural Alliance in the state in Cedar Rapids which has 32 prestigious members I really don't think they hold water to the Arts and Cultural offerings in Iowa City/Coralville I mean you look at, we are an Arts and Cultural community, we are a service community, you've got Riverside Theater, Uptown Bill's has, you can go to Uptown Bill's and look at art, Arts Iowa City there's just a whole supply of things that, those organizations and everybody continues to work together and we've really changed our appearance, our web site, our Visitor's Guide to, it's like Athens with a really big mall and that's the reason because we really think we can be the midwest regional center for Arts and Cultural and we really want to promote that message to all audiences that we're a destination for Arts and Culture travelers. Lehman/Josh I have to tell you we really appreciate your efforts on behalf of The Englert. Wilburn/Yes. Lehman/I mean you know some of the right people, and I (can't hear) going to be in that Vision Iowa location but it won't be because of lack of effort on your part. O'Donnell/Very good. Schamberger/Well it's exciting, it's really kind of exciting that they've kind of teamed up with (can't hear) who's an incredible person and I think the Englert is going to get done, I mean I have no doubt in my mind that the things going to get done and we really have a good mix of people right now working on it to get it done. Lehman/Thank you sir. O'Donnell/Thank you. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 51 Council Time Dilkes/Emie I have one agenda item that I neglected to mention. We added to the agenda the resolution approving the acquisition, very small acquisitions that are needed for the First Avenue project, Rochester Avenue to D Street. Lehman/24. Dilkes/And we already have pumhase agreements on those we just need your approval on. Vanderhoef/So there will be a resolution on that one. Lehman/You got it tonight, got it tonight in our packets. Vanderhoef/All fight I missed that. Council Time Lehman/All right Council Time. O'Donnell/Let me start Emie briefly, and then Connie I'm sure is going to have something to say. We met with representatives with the Board of Supervisors along with Pat White, Linda Kopping and Jay Honohan, our 28E agreement with the County called for 20 percent of the funding of the Senior Center, they have cut approximately $50,000 but through that meeting I was led to believe there is not going to be three of them interested in pursuing the 28E agreement in the future. Lehman/For any funding? Champion/For any funding. O'Donnell/For any funding. Champion/I think it's important that you have a heads up on this because it's a big chunk. O'Donnell/It's a huge chunk, it's 20 percent of their budget and we need to start thinking about that. Champion/I think they made it clear that there was not support from the Board of Supervisors for the Senior Center. Dilkes/You probably need to schedule an agenda. O'Donnell/Okay. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 52 Dilkes/An item for discussion. O'Donnell/But we do need to put that on and we do need to discuss that, okay. Wilburn/Definitely. Lehman/Ross. Wilburn/Nothing. Lehman/Steven. Kanner/Dale are we going to have a response to Mediacom's response and are there any (can't hear)? Helling/Yes. Kanner/There seems to be some violations of agreement and what are the consequences of that for Mediacom? Helling/We're really trying to put it together in terms of if there are violations and if so the nature of those and what alternatives do we have if there are. And there will be a response and I would anticipate it would go out within the next week or two and we're looking at all of that, working with Andy and also have some generally (can't hear) we can consult with Rice Williams Associates which is our sort of advisor/consultant in Washington DC and we've used them for a whole variety of things over the years. Kanner/Okay thank you. And we got a copy of the ICAD Chamber meeting, was that from you Steve? Atkins/Yes. Kanner/Thank you I appreciated getting that. Atkins/You'll get them on a regular basis now. Karmer/Thank you. Now I heard from someone that the EPA is looking into the issue of mercury and gas meters from 1950's and before, companies like Mid American would put in, there's quite a bit of mercury and he had concern that the EPA in this region was not pursuing this as aggressively as other areas. Mercury is a pretty harmful chemical and I'm going to try to get some more information and if maybe Council can pursue this a little in asking staff to look at it so just a heads up to let you know that I'll see ifI can get some more information and see if staff knows anything about this. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 53 Vanderhoef/The concern is that the meters are being removed or the? Kanner/I think that's probably the main thing, I'm not quite sure but I think the disposal. Vanderhoef/Recycle and disposable. Kanner/Yea and apparently the EPA is looking at it more aggressively east of the Mississippi and the region there than in our region and this individual in Iowa City was concerned about that and so I said I would look into that and so I'll keep you posted on that. That is it. Lehman/Dee. Vanderhoef/Nothing. Lehman/Irvin. O'Dormell/See you tomorrow. Lehman/See you tomorrow night. Adjourned 8:36 PM This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002.