HomeMy WebLinkAbout1992-06-23 Bd Comm minutes
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MINUTES
PARKS & RECREATION COMMISSION
May 13, 1992
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS:
FORMAL ACTION
TAKEN:
PUBLIC
DISCUSSION:
RIVERFRONT &
NATURAL AREAS
COMMISSION:'
John Beasley, Bill Brandt, Deb Liddell, Dee
Vanderhoef, John Watson, Mary Weideman, Todd
Welk
Craig Willis
Howell, Kriz, Moran, Trueblood
Jim Murphy, member of Sierra Club and
Environmental Advocates
Moved' bv Brandt. seconded bv Watson, to
approve the minutes of the April 8 and 22,
1992 meetinq as written. Unanimous.
Moved bv Liddell. seconded bv Watson. that the
commission Opposes the recommendation relatiye
to the parkland acquisition fund as set out 'n
the citv Manaqer's memo to the citv Council.
Unanimous.
Jim Murphy addressed the commission with
regard to Hickory Hill Park. He noted that
approximately 1.5 years ago he and a group of
people addressed the commission with regard to
development of an area adjacent to Hickory
Hill Park, and at that time'expressed the need,
for a plan to enhance and ensure protection of
HiCkory Hill Park. He stated the principal
reason he was here tonight was to find ,out
where this future planning is and the time
frame for it. Trueblood stated this issue
would be discussed as part of the'Neighborhood
Open Space Plan, which is presently being
reviewed by a joint SUb-committee comprised of
. staff from the department and Planning and
Community Development, and members of the
Planning and ,zoning Commission and Parks and
Recreation Commission.
Weideman appointed Debora Liddell to replace
Randy Willman as the commission representative
on the Riverfront and Natural Areas
Commission.
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SCHOOL BOARD
REPRESENTATIVE:
PARKLAND '
ACQUISITION FUND:
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The commission briefly discussed the School
Board representative seat on the commission.
Weideman noted that she had been unable to
reach craig willis to determine if formal
action had been taken by the School Board on
the recommendation to remove the School Board
seat on the commission. Weideman stated'she
would continue to try to get this matter
resolved.
Establishment of guidelines for the use of the
parkland acquisition fund was listed as a
priority issue during the commission's recent
planning session. Weideman asked whether the
commission wanted to begin discussing this
issue tonight or appoint a sub-committee. A
memo to the city council from the city Manager
re FY93 budget plan - State Legislation
Implications was distributed, with Trueblood
noting that due to the financial uncertainty
of State Government, the city Manager is
recommending various expenditure reductions.
He is recommending that 10% of the hotel tax
revenue currently deposited in the parkland
Acquisition Fund be generated revenue to the
General Fund, and to postpone development of
the Benton street Park. Trueblood stated the
city council decided not to take any action on
any of the recommendations set out in this
memo at this time. Vanderhoef questioned what
wording was actually on the ballot when the
hotel/motel tax was adopted. She stated that
if the ballot stated that 10% of hotel tax
revenue would be deposited in a fund, for
purposes of acquiring future parkland, that
the recommended change could not be made.
Trueblood indicated that he presumed this had
been investigated prior to making the
recommendation to CounciL Watson stated that
unless an ordinance is adopted requiring
dedication of parkland by developments that
the only way to acquire parkland would be to
buy it. Weideman noted that the neighborhood
open space sub-committee was in the process of
identifying areas that are lacking in
parkland. Weideman asked if the commission
wanted to' form a motion stating that the
commission reviewed the memo and is opposed to
the recommendation pertaining to the park~and
acquisition fund at this point until the
outcome of the neighborhood open space plan is
determined. Watson noted that without a
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parkland dedication mechanism in pl<lce that
acquisition was the only way to acquire needed
parkland, and that the fund should not be
tampered with. Brandt indicated he would not
be in favor of making such a motion until the
facts are known. Watson stated the fact is
that the city Manager is recommending as an
option that no further funds be allocated to
the parkland acquisition fund from the
hotel/motel tax. Brandt stated the City
Council can take the money regardless of the
fact that the funds are needed for parkland
acquisition. Liddell stated she felt there
was an imminent tone in this memo and was
concerned that silence on the part of the
commission would be a,sign of acquiescence and
endorsement. Moved bv Liddell. seconded by
Watson. that the commission OOOoses the
recommendation relati ve 'to the oarkland
acquisition fund as set out in the ,City
Manaqer's memo to the Citv Council.
Unanimous. (Brandt had to leave prior to this
motion being made, and therefore, did not vote
on said motion.) Weideman stated she would
send a memo to the City Council setting out
the commission's concern with regard to this
matter.
PLANNING
SESSIONS:
Weideman asked if there was any follow-up
discussion with respect to the commission's
planning sessions of April 8 and 29. Watson
stated the next step was for staff to respond
to the Priority issues as set by the
commission before final adoption. He
indicated staff could reword the
priorities/issues into more specific goals and
establish time frames.
Weideman referred to comments made at the
planning sessions regarding the commission
possibly meeting ,more than twice a month. The
concern expressed was that the commission is
reactive instead of proactive. She stated
that most members are presently committed to
two nights per month with various commission
responsibilities and hesitate to schedule
another commission meeting, citing possible
attendance problems and conflicts. Weideman
stated that after discussion of the long range
goals at the JUne meeting that more sub-
committees could be appointed. The COnsensus
of the commission was that establishment of
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sub-commi ttees would streamline the process
and be more beneficial.
PARK TOUR:
Trueblood asked the commission members to
begin thinking of when they would like to take
this year's park facilities tour. After
discussion, it was determined to schedule the
tour on a week day beginning between 3 and 4
p.m. Weideman asked members to think about
possible dates in June and July, and to be
prepared to set a date and discuss possible
sites at next month's meeting.
Watson stated he received' compliments from
members of the Iowa city Kickers Board
regarding the efforts made by Terry Trueblood
and staff with regard to Scott Park.
Liddell noted that soccer/softball facilities
was given the highest priority during the
planning sessions. She felt it would be a'
gesture of good will if some effort was made
to reach the soccer coaches prior to their
last game this Sunday to obtain feedback as to
what they need from the commission in terms of
field' maintenance, etc. Trueblood stated
staff has met and will meet again with board
members of the Iowa city Kickers to discuss
short and long range plans, noting that some
board members are coaches.
COMMISSION TIME:
Vanderhoef congratulated staff, especially
Joyce Carroll, on the recent fence painting
project. Vanderhoef stated staff should be
ready to respond to possible complaints
regarding noise level of the upcoming 4th of
July Jazz Festival, due to the recent incident
at Hubbard Park. Trueblood stated the Jazz
Festi val will not be held in city Park; it
will be held in the downtown area.
DIRECTOR'S
REPORT:
Trueblood reported on the following:
River citv, Conference. The commission was
reminded of the upcoming River city Conference
in Iowa city on May 27, and to let staff know
if they would like to attend.
Willow Creek Park. The developers of the area
between Willow Creek Park and Mormon Trek
Boulevard (just south of Benton Street) have
asked for permission to run a stormwater pipe
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through a section of the park. Trueblood
stated the pipe will be underground and the
area that is dug up for this purpose must be
returned to its original state. The
commission had no objections. Trueblood
indicated that another development is planned
on Teg Drive along the creek, southeast of the
park.
Mesquakie Park. A 11/5/85 memo. regarding
Mesquakie Park was distributed to the
commission. Trueblood stated that the DNR now
requires four feet of cover over landfills.
DARE Graduation. A party was recently held at
the Recreation Center for DARE graduates.
cathy Ockenfels, from the Iowa city police
Department, stated staff was excellent to work
with; a total of 368 youth were in attendance;
and she was very pleased with the event.
ADJOURNMENT:
Moved bv Vanderhoef. seconded bv Watson. to
adiourn. Unanimous. The meeting adjourned at
7: 30, p.m.
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
APRIL 14, 1992 . 5:30 P.M.
THIRD FLOOR, COMMERCE CENTER BUILDING
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MEMBERS PRESENT:
Joyce Barrett, Kevin Hanick, Betty Kelly, Sue Licht, Doug
Russell, Jay Semel
MEMBERS ABSENT:
Eleanor Steele
STAFF PRESENT:
Miklo, Neff
CALL TO ORDER:
Chairperson Russell called the meeting to order at 5:40 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
CONSIDERATION OF MARCH 10, 1992. MINUTES:
Russell noted that in the last paragraph on page one, the apostrophe should be deleted from
the word developers.
Semel moved to approve the minutes of the March 10, 1992, meeting as amended. Licht
seconded. The motion carried 6.0. '
REPORT ON MARCH 31.1992. CITY COUNCIL MEETING:
Miklo stated that at the March 31, 1992, meeting the City Council discussed the Bluffwood
site and the Haddock cottage. He said that some members of the Council wanted to explore
options that might result in the cottage being retained on the site. He explained that Happel
agreed to market the cottage on the site for six months with an asking price of $95,000 and
$5,000 for additional land.. Miklo explained that Happel stated his rationale for this price was
that two condominiums could be built on the site of the cottage if the City approved his
original plan. Miklo stated that if the cottage is not sold within six months, there will be an
additional six-month period to allow for its removal from the site.
Licht reported that Jan Nash sent a letter to the people who attended the meeting with Happel
and Licht distributed copies of the letter. Russell asked if $95,000 is a good faith price. Licht
stated that a good faith effort would include inviting a third party realtor to do an appraisal
to set the price. She said that she doesn't feel the Council would be receptive to additional
conditions and they seemed satisfied with this result. In response to a question from Russell,
Miklo stated that the City is the other party in the agreement with Happel.
Russell stressed that he feels if efforts to save the cottage are to be successful, there is a
need to be certain that all efforts are made in good faith by Happel and the price must be
reasonable and Happel must be willing to negotiate on that price. Licht noted that Happel will
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Historic Preservation Commission
April 14, 1992
Page 2
use the argument that this is a prime location and people would be willing to pay more to have
a condominium located at this site. The Commission reviewed the site plan and Licht noted
the location of the roads and proposed buildings. She indicated that if there is an addition to
the back of the structure, it should be designed so as not to detract from the original design
of the cottage. She indicated that the new condominiums will be priced at $150,0000
$200,000 each. Russell asked if the participants at the meeting are bound by the conditions
and price. Licht said she saw nothing in writing at that meeting. Hanick stressed that Happel
has said that the building is worth nothing to him so this should be the base figure in
calculating a selling price. He said Happel deserves to be given back the land cost. and then
the building should be restored and then marketed. He stressed that this structure should not
be marketed in its current condition. He said in order to have an appraisal, it would be
necessary to have an approved plan or a listing of the costs of improvements. He said it is
inappropriate to place a value on the building at this time.
Licht noted that she is not sure how much involvement Friends of Historic Preservation will
be willing to extend on this project. Barrett said she feels very strongly that the price is
unreasonable. Hanick stated that if Happel is sincere in making this a part of the developo
ment, then it should be a workable concept. He stressed, however, that it is important not
to set a price that will prohibit it from working. Russell noted that it is his understanding that
the City might need to condemn some land for sewer extensions, so Happel will benefit from
the City participation. He said this could be interpreted as requiring Happel to give something
back to the community. He stressed that he feels good faith is the key issue and that the
building should be restored before a price is set. Barrett stressed that she feels that the
Council should be encouraged to concentrate on the community's best interests and that is
not always the developer's interest. She said that everyone who has spoken with regard to
this issue in favor of preserving the structure has been expressing a community interest and
not their own private interest.
PRESERVATION PLAN UPDATE:
Miklo stated that staff had recommended that the goals and objectives be modified with some
of these io be combined while others deleted to make the number more manageable. He
indicated that Marlys Svendsen had agreed to this and will propose a new schedule. In'
response to a question from Licht, Miklo stated that revising the schedule will not affect the
state grant funding and he has confirmed this with Jim Jacobsen at the State Historical
Society.
DISCUSSION OF PRESERVATION WEEK ACTIVITiES: "
Russell indicated that letters had been sent to the three potential jurors. He reported that the
Johnson County Courthouse has been approved by the Board of Supervisors as the site for
the awards ceremony. Russell reported that he met with Bill Green of the Johnson County
Historic Preservation Commission and Paula Brandt of Friends of Historic Preservation. He
indicated that Friends will get the invitations in final form and be in charge of the mailing and
will prepare the nametags. He reported that the County Commission will be responsible for
the slide projector and audio equipment and Friends will provide refreshments. He stated that
both bodies will provide voiunteers for clean.up after the ceremony. He stated that the Iowa
City Historic Preservation Commission is responsible for arranging for the jurors, speaking at
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Historic Preservation Commission
April 14, 1992
Page 3
the program, providing a draft program (to be finalized by the Johnson County Historic
Preservation Commission). He said the program will convene at 5:00 p.m. at the Courthouse
and refreshments will be served. He stated that there will be a program with slides of the
nominated projects and then juror discussion and decision. He explained that the entire
program will last approximately 90 minutes.
Russell stated that after Preservation Week, he would like to have two people serve on a
committee to begin planning for next year's activities. He stressed that he does not want to
have the planning for Preservation Week be dependent on the involvement of a particular
Commissioner. In regard to the Margaret Nowysz Award, Russell reviewed the requirements.
He said it does not need to be given each year and can also be given to an organization rather
than an individual. He suggested nominating some of the people who were invoived in the
Bowery Street house move. Jan Nash and Paula Brandt were mentioned for consideration in
the future. Licht suggested considering Steve Vander Woude because his efforts have been
consistent and he should not be overlooked simply because he has not completed a major
project. Semel suggested having an award for a visible project and another award for lifetime
achievement. Russell stated that the award generally is along the lines of lifetime
achievement. Licht stated that she had talked with Pat Eckhardt regarding the awards
categories and Friends' expressed its dissatisfaction with the categories. Russeli and Miklo
stated that they have included a category for exterior projects with awards also being possible
for contractors and architects. Licht noted that Friends would prefer to have separate awards
for commercial and institutional projects.
At Semel's request, Russell reviewed Vander Woude's preservation history.
Hanick moved to nominate Steve Vander Woude for the Margaret Nowysz Award. Barrett
seconded. The motion carried 6.0.
Kelly agreed to work at the information table at the ceremony and Semel stated that he would
contact Prairie Lights Bookstore about having a display in the window.
ELECTION OF OFFICERS:
Barrett moved to nominate Russell as Chairperson. Hanick seconded. Kelly moved to
nominate Licht as Vice Chairperson. Barrett seconded. The motion carried 6.0.
PRESERVATION COMMISSION INFORMATION/DISCUSSION:
Hanick noted that some construction has been occurring to the house located at 406 Summit
Street. Miklo agreed to check with the Housing Inspection Services Department to determine
if a permit has been issued.
Miklo provided information about the Bowery-Rundell Street house. He said there is a list of
potential buyers and the home is intended for low-moderate income, first time homebuyers.
He explained that the value of the lot may be a silent second mortgage or the sale may be
restricted for a period of time to low-moderate income buyers.
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Historic Preservation Commission
April 14, 1992
Page 4
Russell referred to a petition from the E. College Street neighbors asking to be designated as
a historic district. He indicated that a letter and information was sent to them. He stressed
that this is the second neighborhood group that has expressed this type of an interest.
ADJOURNMENT:
Semel.moved to adjourn at 6:56 p.m. Kelly seconded. The motion carried 6.0.
Minutes submitted by Mary Jo Neff.
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MINUTES
RIVERFRONT & NATURAL AREAS COMMISSION
MAY 20, 199205:30 P.M.
SENIOR CENTER CLASSROOM
MEMBERS PRESENT:
Roger Bruner, Loren Horton, Jan Hubel. Debora Liddell, Don Otto.
AI Rebal, Nancy Seiberling, Dean Sullivan, Larry Wilson
MEMBERS ABSENT:
Johnson County Vacancy, Coralville Vacancy
STAFF PRESENT:
Moen, Neff
OTHERS PRESENT:
Terry Dahms, PaullToml Kennedy
CALLTO ORDER. INTRODUCTIONS AND ANNOUNCEMENTS:
Vice-Chairperson Bruner called the meeting to order at 5:31 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
CONSIDERATION OF THE MARCH lB AND APRIL 15. 1992, MINUTES:
Horton moved to approve the minutes of the April 15. 1992. meeting. Rebal seconded. The
motion carried 9.0.
Sullivan moved to approve the minutes of the March 18, 1992, meeting. Otto seconded. The
motion carried 9.0.
ELECTION OF OFFICERS:
Otto moved to nominate Bruner as Chairperson. Horton seconded. The motion carried 800.1.
(Bruner abstaining.)
Sullivan moved to nominate Otto as Vice,Chairperson. Otto declined the nomination.
Bruner moved to nominate Horton as Vice.Chairperson. Sullivan seconded. The motion
carried 8.0.1. (Horton abstaining.)
STAFF REPORT AND UPDATE ON DEVELOPMENT ITEMS:
Moen reviewed the staff report dated May 20, 1992, regarding Kennedy's Waterfront
Addition, Part Three. She noted that the subject tract includes Sand Lake. ,She explained that
Sand Lake originated as an extraction site and was later opened to the iowa River as a marina.
She noted that the opening has since been closed. Moen indicated that she is contacting the
Corps of Engineers and it appears that there are limits on development at Sand Lake. She
stated that the land that Kennedy now wishes to subdivide does not include Sand Lake, but
that development to the west would require some fill of Sand Lake. Bruner noted that there
should be a letter on file specifying that fill cannot be placed in the lake without a permit. He
indicated that if a permit is received, then Kennedy might be able to proceed with the
placement of fill in the lake. .
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Riverfront & Natural Areas Commission
May 20, 1992
Page 2
Moen reported that the Planning & Zoning Commission is interested in encouraging Kennedy
to allow some land to be used for a trail to connect the site with Napoleon Park to the south.
She stated that the preferred site for the trail would be between Sand Lake and the Iowa
River. She said the Planning & Zoning Commission' has also discussed having Sand Lake
developed as an amenity with a trail on the eastern portion of the lake. She noted that the
Parks & Recreation Commission will be contacted regarding the use of parkland acquisition
funds to acquire some of the riverfront and lake front portions of the site.
Rebal expressed concern that the area between the lake and the river might be too narrow for
a trail. Moen responded that one of the Planning and Zoning Commissioners felt that a trail
wouid be possible at this site. Rebal stated that the access to the Iowa River from the lake
was accidental and was the result of erosion. Larry Schnittjer, MMS Consultants, stated that
the area between the lake and the river is 25030 feet wide throughout its length. He indicated
it might be somewhat narrower at the point of the break, but it is still wide enough for a
vehicle. Bruner stated that safety will be an issue and rails might be needed. Moen said the
Iowa River Corridor Overlay Zone applies to development within 1'00 feet of the Iowa River
and requires a 30 foot setback. She noted that a considerable portion of this development
would be located in the flood plain and explained that the Public Works Department is waiting
for information regarding grading and erosion control measures.
Bruner suggested that it might be appropriate to pursue the issue of state sovereignty over
the waterway. Moen said she would be forwarding the Commission's comments and
recommendations to the Planning & Zoning Commission. In response to a question from
Rebal, Kennedy stated that he intends to have commercial development in this area.
Seiberling stated that this tract is located in an area that should be protected and enhanced
while leaving the area along the river open for recreation. She suggested looking at
reconstruction and preservation of the ambience of this section of Iowa City. Bruner
expressed his, agreement with staff regarding the potential of integrating Sand Lake into the
'development. He expressed concern with filling Sand Lake. Moen stated that fill is likely to
be placed on the site in order to elevate the buildings above the flood plain level. Sullivan
noted that a speaker that came before the Commission from the Corps of Engineers spoke
. about requiring excavation if there is fill placed in the flood plain to prevent there being an
increase in the area of the flood plain.
Sullivan asked Kennedy for his views on locating a trail around the Iowa River at this location.
Kennedy responded that he has discussed the trail issue with Planning and Zoning
Commissioner Casey Cook and that he is agreeable depending upon the circumstances. Otto
asked why there is reluctance to fill Sand Lake. Rebal responded that the Stanley Plan
targeted this plan for sympathetic reiverfront and lakefront development. Otto said it appears
that the plans now are in the opposite direction. Horton stressed that the Stanley Plan was
adopted by the Riverfront and Natural Areas Commission and no new policies or plans have
been adopted that contradict the recommendations of the Stanley Plan. Hubel stated that,
while this site is not located along a primary entryway to Iowa City, it is at an important
entrance, especially for people coming in from the east. She stressed that she feels care
should be taken in how this area appears in addition to the need to preserve the riverbank.
Sullivan said he feels it's important to state strongly that the Commission supports the means
necessary to obtain a trail along the river. He said he was still uncertain as to what type of
development could occur on this site. Moen responded that the CI'1 zone allows for a
number of different commercial uses but has less integrity than the other commercial zones.
She said office uses are permitted as well as some manufacturing uses and commercial uses
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Riverfront & Natural Areas Commission
May 20, 1992
Page 3
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that required outdoor display of materials. She said a Clo 1 zone is also located on Gilbert
Street north of Benton Street and in the Highland Avenue area. In response to a question
from Horton, Moen said that there are limits on floor area and types of production for
manufacturing uses in the CI.1 zone.
Bruner noted that in the past this site was discussed in terms of being an ideal iocation for
an office park. Sullivan said a trail along the river would help to promote this type of
development. In response to a question from Horton, Moen stated there was a 35 foot height
limit for buildings in the CI.l zone and the proximity of the airport to this site could result in
additi,onal height restrictions. Wilson suggested requiring a 100 foot recreational easement
in the overlay zone. Moen stated that the river corridor overlay zone encompasses an area
of 100 feet, but said that only a 30.foot setback is required by the zone. She said the zone
also sets limits on the orientational placement of signs. Sullivan stated that he feels the
Commission should recommend approval providing there is a 1 OO.foot setback observed and
that there bean easement for a trail. Moen expressed concerns that a 1 OO.foot setback has
not been required at other locations.
Wilson moved to recommend approval of Kennedy's Waterfront Addition, Part Three. subject
to there being a minimum of a 30.foot wide public access easement from the top of the bank
of the Iowa River to be used for trail development. The Commission would also encouiage
that a wider public access easement be created, if possible. Sullivan seconded. The motion
carried 9.0.
JUNE 1992010WA RIVER MONTH CELEBRATION ACTIVITIES:
1. Photo Contest Award Recioients.
Moen reported that 15 photographs from five applicants were received. She said that
on June 9, 1992, the City Council is expected to make a presentation to the award
winners and it would be desirable to have a Commission officer present at that
meeting. She said that the photos would be displayed in the Public Library for the'
month of June and would then be displayed at the kiosk in the Civic Center lobby in
July for as long as the space is available. .
2. Council Proclamation.
Moen reported that on June 9, 1992, the proclamation will be read by the Mayor
declaring June "Iowa River Month." She indicated thatlna Loewenberg would have
eight photographs displayed during JU,ne at the Public Library, and Sullivan agreed to
help Ms. Loewenberg set up the display on May 30, 1992. Moen reported that a slide
show will be available in the lobby of the Library and is being developed by Wilson and
Bruner.
3.' Presentation of River Month Soecial Recoonition Award.
Moen reported that Ina Loewenberg will be recognized on June 9, 1992.
4. Public Librarv Disolavs.
There was no additional information.
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May 20, 1992
Page 4
MA Y 27. 1992 . RIVER CITY V WORKSHOP:
Moen noted that all of the Commissioners plan on attending the conference. Bruner
encouraged the other Commissioners to attend the reception the night before the conference.
In response to a question from Moen, Seiberling and Hubel indicated they might be available
to pick up the speakers at the Cedar Rapids Airport.
NED ASHTON GATEWAY UPOATE:
Moen reported that funding has been allocated for this project, but the funds are stiil
vulnerable due to the uncertainty of funding at the state level. In response to a question from
Seiberling, Moen stated she would verify whether or noUhe bricks that have been donated
are pavilig bricks. In response to a question from Liddell, Moen stated that $35,000 has been
allocated for this project and that $10,000 of these funds are from the previous fiscal year.
IOWA AVENUE TO BURLINGTON STREET RIVER TRAIL UPDATE:
Moen stated that she spoke with Mike Jackson at the Iowa Dept. of Transportation who
indicated to her that the trail plan had been approved except for a minor adjustment on the
fence post detail. She explained that the post height needs to be increased to allow for the
top rail of the fence to be 4 Y, feet in height. She said the Public Works Department is
revising the fence detail plan and anticipates undertaking this project in the fall of this year.
Hubel stated that an aerial view of this area would be desira ble to include in the slide
presentation for River City V and for the library presentation. Rebal suggested that a
photograph cou'ld be taken from the dormitories.
IOWA AVENUE TO ART BUILDING RIVER TRAIL UPDATE;
Wilson reported that he had contacted the railroad which had indicated to him that no
engineering staff would be available to provide engineering assistance with this project. He
said that they need to get a cost estimate for this project. He said the City Engineering
Division would be unable to undertake this project in the near future because of their current
workload. He stressed the railroad had indicated that they would be more wiiling to help with
this project'if it were a City project rather than a University of Iowa project. Terry Dahms said
that there seems to be some confusion over the ownership of the property to the south side
of the railroad bridge. Wilson explained that ~ome of the property is Iowa Department of
Transportation rightoOf.way and there is also a railroad right'of'way on the tract. He said
there is a need to get the preliminary design prepared and cost estimates so that funding can
be sought. In response to a question from Bruner. Wilson said he would check to see if the
engineering staff at the University of Iowa would be able to review this project, but he
stressed that it would not be a likely source of assistance. He noted that engineering firms
in the community may not be willing to donate time for this project because the number of
issues involved would make it very time'consuming. Seiberling suggested checking -to see if
there could be a faculty volunteer.
TREE PRESERVATION ORDINANCE:
Otto reported that staff is looking for direction from the Commission regarding the contents
of a residential tree ordinance. He said the Woodiands Committee would like to have the
Current commercial tree ordinance adapted to reflect residential development. He said the
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May 20, 1992
Page 5
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major objectives should note that energy conservation is a factor and that preservation of
existing trees is a goal. He explained that a tree that is 8" in diameter is almost impossible
to transplant so this is the size of tree that would be defined as being a significant tree. He
said a permit should be required from the City Forester to remove significant trees and a
permit would not be issued simply because a tree is in the way of construction equipment.
Otto explained that significant trees should be located on site plans and that trees should not
be planted in a manner that interferes with utilities. He said that in residential areas, the cost
of trees should be considered so there wouid be a smaller diameter size permitted than is
required to be planted in commercial areas. He suggested it would also be important to
distinguish between the small and large trees. He suggested reiterating language from the
state code that trees not be planted to block access to soiar energy. Seiberling suggested
that if a tree is removed, then the property owner should be required to replace that tree.
COMMITTEE REPORTS:
Wilson stated that he would iike to have slides that have been taken from the river, preferably
if they were taken at night. Moen stated that Frank Grizel of North Liberty submitted
photographs to the photo contest that might be appropriate.
COMMISSIONERS' REPORTS:
. ,
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Bruner distributed a list from Lon Drake providing information on environmental organizations
. to Moen,
F.I.R:S.T. REPORT: .
Dahms reported that the next meeting will be held on May 28, 1992. He indicated that at the
June 25, 1992, meeting, there will be a walk along the river to determine what would be an
ideal route for a trail. He stressed that FIRST wants to have a plan in mind so that it can
establish a group consensus regarding a route.
In response to a question from Moen, Sullivan and Rebal expressed an interest in obtaining
the monthly report regarding the Coralville Reservoir water quality. Bruner suggested that this
information could somehow be charted on a regular basis.
ADJOURNMENT:
Horton moved to adjourn at 7:06 p.m. Hubel seconded. The motion carried unanimously.
Minutes submitted by Mary Jo Neff.
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MINUTES
INFORMAL MEETING
IOWA CITY PLANNING & ZONING COMMISSION
MAY 4,1992. 7:30 P.M.
SENIOR CENTER CLASSROOM
COMMISSION MEMBERS
PRESENT:
Ann Bovbjerg, Casey Cook, Pete Cooper, Sally Dierks, Richard
Gibson, Nancy Reid, Tom Scott
MEMBERS ABSENT:
None
COUNCIL MEMBERS
PRESENT:
Darrel Courtney, Susan Horowitz, Karen Kubby, John McDonald,
Naomi Novick
MEMBERS ABSENT:
Bill Ambrisco, Randy Larson
STAFF PRESENT:
Moen, Karr, Gentry, Atkins, Franklin, Miklo, Neff
CALL TO ORDER:
ViceoChairperson Cook called the meeting to order at 7: 1 0 p.m.
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COMPREHENSIVE PLAN ITEM:
1. Joint City Council/Planning & Zoning Commission discussion of development issues
and policies within the Iowa City extraterritorial area, in general, and Fringe Area 4, in
particular.
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Cook explained that the Commission had met with the Johnson County Planning &
Zoning Commission and asked if there were questions from Council regarding this
meeting. McDonald said it seems as if the Commission is looking for direction from
the Council. He indicated that he and Ambrisco were the Council representatives on
the Fringe Area Committee and said they had not met in a number of years until
recently.
(Scott arrived at 7:12p.m.)
McDonald said the Fringe Area Committee met recently because of Fringe Area 4
development issues; there were two meetings with representatives of the Johnson
County Board of Supervisors at one meeting and with representatives of the Board of
Supervisors, the Planning & Zoning Commission and the Johnson County Planning &
Zoning Commission at the second meeting. Moen stated that there was an agreement
resulting from the second meeting that the two Planning & Zoning Commissions would
also meet together. ,
"
Kubby said there seems to be principles regarding the Fringe Area that are not
followed. Cook said there seems to be a basic disagreement over the Fringe Area
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Planning & Zoning Commission
May 4, 1992
Page 2
Agreement. He said the Iowa City Planning & Zoning Commission and the County
Attorney view the agreement as being binding while the members of the Johnson
County Planning & Zoning Commission view it as only a guideline. Scott stated that
one problem is that the City's recommendations regarding rezoning is simply advisory,
but that the recommendation regarding platting is binding within the two.mile
extraterritorial area. Moen stated'the question was raised whether, once an area is
rezoned, the proposal to subdivide that area can be denied on the basis of the
inconsistency of the zoning decision with the Fringe Agreement. Dierks said it was her
understanding that the County Attorney said that a vote on the subdivision can be
based on nonocompliance with the Fringe Area Agreement. Moen said a fundamental
question is the authority of the Fringe Area Agreement. Gibson said it was his
impression that the Johnson County Board of Supervisors and the Johnson County
Planning & Zoning Commission had views that were consistent with one another.
Horowitz said that Johnson County seems to be more reactive while Iowa City is more
proactive. All present agreed. Gibson said that the County seems to have no concern
with regard to future infrastructure needs. Cook said there is an economic argument
regarding the cost of sewer lines for Iowa City and the need to sell lots within the City
to finance sewer extensions. He noted that the City also provides services such as
parks and recreational services and this helps to subsidize development in Johnson
County. He said the Johnson County Planning & Zoning Commission seemed to base
its decisions regarding subdivision proposals solely on the presence of hard surfaced
roads and someone's desire to build. Moen noted that Johnson County is looking at
development on a caseoby.case basis. She noted that the services provided by the
County are limited to the Sheriff's Department services, some snow plowing and
certain road maintenance requirements. She indicated it is her understanding that
development costs the County very little.
Scott stressed that this is a political issue. He said that, if there is an agreement
between the Board of Supervisors and the City Council, then the Commissions should
follow the parameters set forth in this agreement. He said the problem is that a
recommendation is often for approval based on conditions that stretch the agreement
parameters. He said if the Board and Council cannot agree, then the regulations must
be rewritten. He said he would like to have Council give the Commission an idea of
how they want to handle the Fringe Area Agreement as it interplays with the Board of
Supervisors. He said there was a problem that was being decided now to not follow
the current agreement. Gibson suggested that the City and County staff review the
issue.
Courtney reviewed the purpose of the agreement as protecting City interests in the
event of future annexation, McDonald stressed that it was also based on a desire to
have an agreement to prevent a case.by.case analysis and to address areas where
ttiere would be pressures' for development. Moen said there was also concern
regarding the retrofitting of urban services in the event of annexation. Courtney
stressed that it's important to protect the future taxpayers.
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May 4, 1992
Page 3
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Cooper said it would seem to him that there are sufficient platted lots in the County
to decrease the need for continua! subdivisions of land. Gibson said there was a need
to address the fact that the City taxpayers subsidize development in Johnson County
with regard to services. Novick noted that the school tax is the same for both the City
and County residents. Gibson responded that the cost of busing service increases for
development within Johnson County. Bovbjerg said eventually there will be pressure
in the County for an increased level of services. She said it is important to address
this issue now rather than wait until there is a crisis.
(Reid arrived at 7:3B p.m.)
Kubby suggested asking for a written opinion from the City Attorney. Horowitz
suggested having the Iowa City Planning & Zoning Commission's process of review
of plats adopted by the Johnson County Commission. Kubby suggested it wouldn't
be a good idea to expect the County to change its process, but said it might be wise
to make them aware of the process used in the City.
In response to a question from Novick. Scott stressed that the developers in the Fringe
Area are aware of the regulations. Cook said that the County Commission had
suggested making the Fringe Area Agreement language less vague and said the staff
could collaborate on this issue. Kubby expressed the concern that a change in the
language could resuit in a substantive change of the content. Moen said this would
be the likely result. Gibson said that he does not see it as being a vague document.
Scott stressed that the Johnson County Commission was instructed by the Board of
Supervisors not to rewrite the agreement.
Scott said he would like to have the issue of th'e authority of the City to deny
subdivisions if the County has approved a rezoning of the parcel, inconsistent with the
Fringe Agreement, to be referred to the City Attorney for a legal opinion. He said then
he would like to know if the Council would be willing to make a decision on the Oakes
subdivision proposed on the west side of Highway 1 in Fringe Area 4. Horowitz
' expressed concern that the term "limited" amount of development is vague. Scott
suggested invoiving the County Attorney in any discussions. Bovbjerg expressed
concern with rethinking regulations based on specific development proposals.
Joint City Council/Planning and Zoning Commission discussion of development issues
and policies within the Iowa City extraterritorial area was adjourned. The Commission
convened discussion of pending development and zoning items.
DEVELOPMENT ITEM:
1. , LSD92'OOOl. Discussion of an application submitted by Blooming Prairie Warehouse,
Inc., for approval of an amended LSNRD plan for the expansion of a warehouse on a
six acre parcel of land located at 2340 Heinz Road. (45.day limitation period: May 31,
1992.)
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May 4, 1992
Page 4
Miklo reviewed the staff report dated May 7, 1992. Staff recommended approval
subject to submission of a grading and erosion control plan. Scott indicated a vote
would be taken at the Commission's regularly scheduled formal meeting on May 7,
1992.
ZONING ITEMS:
1. Discussion of the summary report for the preliminary Planned Development Housing
plan for Wellington Condominiums (Lots 23 and 24, Village Green, Part XII) to enable
the construction of 20 dwelling units on an approximate 5.4 acre tract of land located
west of Scott Boulevard and south of Muscatine Avenue on Village Road.
Mikloreviewed the summary report of Wellington Condominiums. Scott indicated a
vote to adopt this summary report would be taken on May 7,1992.
2. . Discussion of the summary report for the preliminary Planned Development Housing
pian for Washington Square Condominiums to enabie the construction of 16 dwelling
units on a 2.04 acre tract of land located at the northwest corner of the intersection
of Scott Boulevard and Washington Street.
Miklo reviewed the summary report for Washington Square Condominiums. Scott
indicated a vote would be taken to adopt the summary report on May 7,1992.
3. Discussion of the summary report for the amended preliminary and final Planned
Development Housing plan of Lot 96, a resubdivision of Lot 90, Ty'n Cae Subdivision,
Part II, to enable construction of a detached single.family residential dwelling on the
northeast corner of Cambria Court and Cae Drive.
Moen reviewed the summary report for Ty'n Cae Subdivision, Part II. Scott indicated
a vote would be taken on May 7, 1992.
4. Discussion of a City.initiated amendment to Section 36'B2 of the Zoning Ordinance to
permit the construction of single.family dwellings on non.conforming lots of record that
otherwise comply with the Zoning Ordinance.
Miklo reviewed the staff memorandum dated May 7, 1992. Cook noted that this
proposal makes good planning sense and is a good use of resources. Scott indicated
that a vote would be taken on May 7, 1992.
5. Discussion of a request submitted by the Iowa City.Coralville Salvation Army to amend
the CI.l, Intensive Commercial, zone regulations to permit religious institutions as a
special exception use in that zone.
Moen reviewed the staff memorandum dated April 4, 1992. Scott indicated that a
vote would be taken on May 7,1992.
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Planning & Zoning Commission
May 4,1992
Page 5
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REVIEW OF THE MINUTES OF THE APRIL 16. 1992, MEETING:
There were no revisions.
PLANNING & ZONING COMMISSION INFORMATION:
1. Report'on the April 28, 1992, City Council meeting.
Moen gave a report of the meeting.
OTHER BUSINESS:
Gibson initiated discussion regarding the historic preservation plan. He indicated he feels that
conservation districts might be more appropriate for the northside than historic districts. He
said this would allow for an increase in density while preserving the neighborhood integrity,
Miklo responded that the plan will likely recommend conservation districts in lar"ge areas of
the community.
The Commission discussed ways they could adopt to decrease the length of their meetings.
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,. AOJOURNMENT: I .'
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I Scott adjourned the meeting at 9:20 p.m. 1
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Minutes submitted by Mary Jo Neff. I
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MINUTES
IOWA CITY PLANNING & ZONING COMMISSION
JUNE 4, 1992 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
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MEMBERS PRESENT:
Ann Bovbjerg, Casey Cook, Sally Dierks, Richard Gibson, Nancy
Reid
MEMBERS ABSENT:
Pete Cooper, Tom Scott
STAFF PRESENT:
Miklo, Neff
CALL TO ORDER:
Vice-Chairperson Cook called the meeting to order at 7:34 p.m.
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend approval by a 4., vote (Dierks voting in the negative) of SUB92.0011,
preliminary and final plat of Westport Plaza, a 28.09 acre, 4.lot commercial subdivision
located on the south side of Highway 1 West, subject to final approval of legal papers
by the City Attorney's office prior to Council consideration.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
DEVELOPMENT ITEMS:
1. Public discussion of a proposed ordinance amending the site plan review process for
multi-family residential, commercial and industrial developments.
, Cook indicated that this item would be deferred to the Commission's next meeting.
Dierks moved to defer public discussion of a proposed ordinance amending the site
plan review process for multl.family residential. commercial and industrial develop-
ments to June 18, 1992. Reid seconded. The motion carried 5.0.
2. S-9007. Public discussion of an application submitted by Paul M. Kennedy for
preliminary plat approval of Kennedy's Waterfront Addition, Part Three, a 30.29 acre
11-!ot commercial subdivision west of Gilbert Street, south of Stevens Drive. (45.day
limitation period: waived.)
Cook reported that this item would be deferred to the Commission's next meeting. He
indicated that he had met on June 4, 1992. in the morning with the directors of
various City departments and Larry Schnittjer of MMS Consultants regarding this issue.
He said they hoped to take affirmative steps to acquire rights to all or part of Sand
Lake.
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June 4, 1992
Page 2
Bovbjerg moved to defer S-9007 to June 18,1992. Dierks seconded. The motion
carried 5.0.
3. SUB92.00 11. Public discussion of an application submitted by Wal-Mart for approval
of the preliminary and final plat of West port Plaza, a 28.09 acre, 4-/ot commercial
subdivision located on the south side of Highway 1 West. (45.day limitation period:
June 28, 1992; GO-day limitation period: July 13, 1992.)
Miklo reported that a revised plat was submitted which corrected the deficiencies and
discrepancies. He noted that some landscaping which was required by the conditional
rezoning in the LSNR was planted just across the property line on land owned by
Charles Ruppert. He stated this must be rectified and has been referred to the Housing
Inspection Services Department. He stated that vegetative material can be replanted
or Wal.Mart could acquire an easement for the property where the planting occurred.
He stated that the legal papers must be approved prior to Council consideration.
In response to a request from Gibson, Miklo stated that there was not previously a
final plat because a plat is only required when a tract is subdivided. Reid asked if there
is a deadline for the problems with the landscaping to be rectified. Miklo responded
that this would be per Housing Inspection Services and the weather conditions would
be considered if the plants are to be replanted. Reid stated that this information was
reassuring because it could be difficult to transplant trees given current weather
conditions. '
Public discussion was opened at 7:40 p.m.
There was none.
Public discussion was closed at 7:40 p.m.
Reid moved to approve SUB92.0011, the preliminary and final plat of Westport Plaza,
a 28.09 acre, .4-lot commercial subdivision located on the south side of Highway 1
West, subject to final approval of legal papers by the City Attorney's office prior to
Council consideration. Bovbjerg seconded.
Dierks indicated that she would vote consistently with how she has voted in the past
on this item.
The motion carried 4-1. (Dierks voting in the negative.l
CONSIDERATION OF THE MINUTES OF THE MAY 20. 1992. MEETING:
Gibson moved to approve the minutes of the May 20,1992, meeting. Dierks seconded.
In response to a question from Gibson, Neff stated that Gibson's comments included in the
May 20, 1992, minutes regarding the placement of a water distribution kiosk at Pepperwood
Place did accurately reflect his comments at that meeting, She noted that other Commission
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Page 3
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members made similar comments, but Gibson's comments summarized the feelings of the
Commission. 80vbjerg noted that all of the members that were participating in that discussion
agreed with Gibson's comments. Cook and Dierks expressed their agreement.
The motion carried 4-0-1. (Reid abstaining based on absence from that meeting.)
OTHER BUSINESS:
1. Plan nino & Zonino Commission Information.
Miklo stated that Moen had visited the Apple Ridge Subdivision to review the
landscaping per Dierks' request. He indicated that Moen found that the landscaping
had been planted according to the approved landscaping plan. Dierks said that she felt
that there should have been evergreens planted on the site to provide more of a buffer
year around. Reid noted that evergreens tend to be more susceptible to automobile
emissions.
Miklo distributed revised zoning maps and inserts for the Comprehensive Plan. He also
distributed landscape guidelines that Reid provided from Hamilton, Bermuda. Miklo
noted that some of the ideas included in the landscape guidelines might be able to be
incorporated into the Iowa City ordinance.
In response to a request from Reid, Miklo stated that the information Reid provided
regarding wetlands would be distributed at the next Commission meeting. In response
to a request from Dierks, Miklo stated that Reid's vacancy has not yet been advertised.
Cook noted that it should be advertised soon or the Commission might begin to have
quorum problems later in the summer.
Dierks indicated that she would not be able attend the June 18, 1992, meeting and
, would like to express at this time some concern she has regarding the site plan review
process. She said that she would prefer to have public notice on the subject tracts of
property and to have public participation early in the process prior to the issuance of
building permits. She noted that she also feels that many of the standards should be
incorporated in the zoning ordinance.
Gibson reported that he attended the 1992 APA conference and felt that it was very
useful to him as a new commissioner. He explained that he attended sessions that
were designed for planning and zoning commissioners and said he feels this would be
a useful experience for commissioners who have served on the Commission for
approximately one year.
Bovbjerg reported that she attended the River City V conference in Iowa City and
stated she felt that the conference was well done and focused. She noted that Melody
, Rockwell was the Planning staff person most involved in the conference. She stressed
that there was a good exchange of ideas at the conference. '
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Page 4
Cook provided additional information on the meeting that was held earlier in the day
regarding Sand Lake. He said there needs to be a strategy developed on how to
acquire open space and land for trails. He said there is new federal legislation
regarding the Intermodel Surface Transportation Efficiency Act (ISTEA) which
appropriates $3.3 billion dollars to be spent over the next three years. He stressed
that Iowa will get a minimum of $5 million and uses for these funds include trails and
bikeways. He emphasized that a local match would be required. Cook reported that a
year round Youth Conservation Corps is being encouraged. He indicated that Peg
McElroy-Fraser of Iowa City is looking to receiving funds from the $900,000 that Iowa
will be receiving for the Conservation Corps. He noted that a 25% local match is
required. Cook explained that Fraser likes to use these funds for trail development
because these' are labor intensive projects. .
In response to a request from Bovbjerg, Cook stated that the parkland acquisition fund
could be a source of a match for federal funds for acquisition of Sand ,Lake. He
reported a meeting will be held on, July 11, 1992 to discuss the Mayor's Youth
Employment Program with community members who have expressed an interest in this
project. Dierks asked if,the Iowa City Bike Club might be interested in participating.
Cook responded that there have been some conflicts in the past because bikers prefer
to use the roadways, but he stressed that family bikers and rollerblade'rs may have an
interest in further development of a trails system. Larry Schnittjer, MMS Consultants,
stated that enthusiasm for, the acquisition of Sand lake, needs to be 'developed. He
said currently there are mixed feelings over the value of that property. Cook said there
is also a question of who can be served the most effectively. Oierks stressed that the
center of the City needs more green space and this is property that is available. Cook
noted that a trail system can also provide the inner city with access to parks located
on the periphery. The Commission discussed the Minneapolis trail system. Reid noted
that the federal reguiations Cook referred to, ISTEA, were summarized in an APA
publication that was distributed to the Commission approximately three months ago.
ADJOURNMENT:
Bovbjerg moved to adjourn the meeting at 8:33 p.m. Gibson seconded. The motion carried
5-0.
Ann Bovbjerg, Secretary
Minutes submitted by Mary Jo Neff
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
MAY 27, 1992 - 6:30 P.M.
SENIOR CITIZEN CENTER CLASSROOM
MEMBERS PRESENT:
Grace Cooper, Mary Ann Dennis, Sue Feeney, Rusty Martin,
Linda Murray, Lisa Oxley, Robin Paetzold, Andy Penziner, Bruno
Pigot, Maris Snider
MEMBERS ABSENT:
Keith Ruff
STAFF PRESENT:
Milkman, Neff
OTHERS PRESENT:
Karen Kubby
CALL TO ORDER:
Chairperson Dennis called the meeting to order at G:30 p,m.
REVIEW OF THE APRIL 1 , 1992. CCN MEETING MINUTES:
Oxley moved to approve the minutes of the April 1, 1992, meeting. Snider seconded. The
' motion carried 7-0.
-\
(Murray arrived a.t G:31 p.m.)
PUBLIC/MEMBER DISCUSSION:
Kubby, reported that Snider had been reappointed to CCN on May 2G, 1992. Kubby
apologized for not making a written response to the Committee regarding Jim St. John.
(Feeney arrived at G:34 p,m,)
Milkman reported that the Committee would hold a meeting on June 24, , 992. She explained
that the Committee generally cancels either the July or August meeting and this would be at
the Committee's discretion. She indicated that staff felt it would be a good idea to have the
Committee tour some of the CDBG projects during one of their meetings.
IPigot arrived at G:35 p.m,)
Paetzold asked for information regarding the timeline for the Community Development Plan.
Milkman responded that the requirement to submit the plan might be eliminated because it
does not seem to serve a great need. She explained that even if the plan is required, it does
not need to be completed until December of this year,
(Martin arrived at G:3G p.m,)
There was a consensus for a tour of CDBG projects to be held on August 2G, 1992, Kubby
indicated that some members of the City Council might be interested in participating if it
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Committee on Community Needs
May 27,1992
Page 2
would not make the group too intrusive. Dennis noted that there would not be a meeting in
July.
Dennis referred to a memorandum dated April 17, 1992 that was sent from CCN to the
Riverfront and Natural Areas Commission. She explained that she had met with staff and it
was felt that the memorandum needed to be forwarded immediately. There were no reactions
or objections regarding the memorandum from the other Committee members. In response
to a question from Murray, both Dennis and Milkman indicated that they knew of no response
from the Riverfront and Natural Areas Commission. Penziner asked if the Ned Ashton project
was initially supported and if support was withdrawn by the planning staff. Milkman
responded that the Planning and Community Development Department is made up of several
divisions including Community Development and Urban Planning. She explained that the
Urban Planning staff assisted with the plan for the park, Milkman stated that Wacha' might
have been confused regarding the function of the two divisions. It is not inconsistent for one
or both divisions to support a project and later determine that it does not have a high priority
for funding in competition with other projects, or that other sources of funding may be more
appropriate. Cooper commented on the negative tone of Mr, Wachal's letter, Dennis said
that slie feels the Committee has received good cooperation from the Planning Department.
CITY COUNCIL UPDATE:
Dennis reviewed the vacancies on the City boards and commissions,
HOUSING COMMISSION UPDATE:
Paetzold reported that the last Housing Commission meeting was on May 12, 1992. She
reported that Nugent had discussed the Mortgage Foreclosure Prevention Program. She
indicated that the Housing Authority is still working to acquire additional houses and will be
extending their offices to the front of the Davis Building.
CD WEEK DISCUSSION AND SUGGESTIONS:
Milkman indicated that staff appreciates the efforts of the Committee members in helping to
bring about Community Development Week. She indicated that staff would like to have input
from the Committee members regarding Community Development Week. Oxley stated that
,many people suggested that a single petition would be more environmentally sound than
having individuals sign separate letters to their legislators. Pigot stated that the repre-
sentatives seem to appreciate handw'ritten letters more than form letters. Kubby reported that
several people had asked why representatives from the Chamber of Commerce were there and
if so, they shouldn't be in the forefront. Milkman explained that the idea of the subcommittee
in planning the activities was to involve the business community. She stressed that they were
pleased to be asked and appreciated the recognition they received for their part in Sycamore
View. Dennis stated that this year was an improvement over last year because the speakers
were not on a stage that was not handicapped accessible and not all of the speakers were
white males this year, However, she said that all of the speakers during the last 15.20
minutes were white males and suggested that the speakers could have been alternated by
gender, Penziner expressed concern that there were people who were financially well-off and
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Committee on Community Needs
May 27, 1992
Page 3
involved in activities for profit at the celebration that was intended to address issues involving
low-moderate income projects, He said he feels that the rationale behind inviting these
individuals was to encourage private/public partnerships. Milkman emphasized the fact that
many projects benefitting low income residents are only possible if the private sector
participates since federal funding is very limited.
CDBG APPLICATION PROCESS AND RANKING DISCUSSION:
Penziner distributed Ii draft of ideas to amend the ranking process. These ideas included not
having separate staff and CCN recommendations. He suggested it would be better to build
a consensus together. He said that if separate recommendations are made, he wouid still
suggest using a consensus-building technique and to have the parties deliberate together
more. He also suggested using a formula that is based on more variables such as the merits
of the projects, the amount of funds requested, and whether or not the applicant is a previous
CDBG recipient. Penzine,r also suggested that the Committee review the CDBG regulations
to determine the legislative intent regarding the repeat funding of projects. He said it would
be better to tighten the rules regarding the number of applications per agency and to be
stricter regarding deadlines for submission. He also suggested renaming the contingency fund
the emergency needs fund and said that it should not be used for cost overruns unless it's
based on unforseen events.
Murray agreed that revision to the process is needed and expressed her agreement with the
concept of not having separate staff and CCN recommendations, Paetzold stated that she
thinks it's appropriate to have two separate recommendations to prevent staff from having
any type of voting power over the CCN decisions. Martin expressed his agreement and said
that he wonders why staff finds it necessary to make a recommendation. Milkman iesponded
that at times in the past the CouQcil and CCN were very adversarial. She indicated that
Council has wanted to know staff's opinion regarding recommendations. She explained that
at one time staff would forward the CCN recommendations to Council with staff comments.
She indicated that the Committee didn't like having additions made to their recommendations
so staff developed their own recommendations with their supporting rationale. In response
to a question from Martin, Milkman stated that it is not mandated by the federal government
that Iowa City have the Committee, and stressed that only citizen input is required under the
current regulations. Kubby noted that the differences between the Committee and staff
recommendations are generally not large or substantial. Dennis said she doesn't understand
why the Committee receives the staff recommendations prior to the Committee making its
own decision. She said that she does not look at the staff recommendation until she has gone
over the proposals herself. Penziner said he would like to incorporate some type of consensus
building into the process. Paetzold noted that it seemed to her that members who have been
on the Committee for a number of years tend to pick their favorite projects and then a
problem arises when the money available .runs out. She said she would prefer not to argue
project by project during the funding process. Dennis said she would like to see the process
changed. She indicated that one problem this year was the Press Citizen project and said she
discounted this project from the beginning because of the amount of funds that were
requested. Paetzold expressed concern with funding just smaller projects, She suggested
asking applicants to provide the Committee with a history of their involvement with CDBG
funds. Kubby stressed the importance of letting the Council know if a project is high in,
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Committee on Community Needs
May 27,1992
Page 4
priority so the Council can explore other funding options. Milkman stressed the importance
of distinguishing between the priority ranking and the allocation process.
Penziner, Murray, Paetzold and Oxley volunteered to serve on a subcommittee to revise the
CDBG application process and ranking discussion, Milkman indicated that the process must
be revised by December of this year in order to be used during the next funding cycle. There
was a consensus to have the history of this topic be explained by staff at the June meeting.
The Subcommittee agreed to meet prior to the June meeting.
EDUCATION AND TOPICS OF INTEREST FOR UPCOMING MEETINGS:
Milkman stated that the purpose of this item is to educate the Committee members on a
regular basis regarding the use of CDBG funds and community development activities. She
reviewed suggested topics which include housing rehabilitation, Section 8 Housing
Assistance, Neighborhoods, economic development, and Human Services agencies, She said
it's important to increase the Committee members' knowledge of the needs in the City and
to investigate opportunities. She suggested discussing the Americans with Disabilities Act
and its impact on the community. Dennis suggested meeting with representatives from local
Human Service agencies. Martin suggested taking advantage of public access television
which would help to increase the awareness of the Committee's activities. Milkman stressed
that it's important for the Committee to be proactive. Pigot said he thinks its important to
have staff provide the Committee with the type of historical and informational background
regarding the CDBG program as well as having speakers from the community discuss their
own agencies and issues. Penziner stressed the need to have the Committee be well-
educated regarding CDBG legislation and regulations. He said a summary of these regulations
would be helpful to the Committee members.
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Pigot, Martin,'Feeney and Dennis agreed to serve on a subcommittee to schedule topics and
speakers. '
CDBG PROGRAM HISTORY AND BACKGROUND:
Milkman stated that at the June meeting she would review the history of the CDBG program
in Iowa City and would discuss the history of the CDBG application process and ranking
system.
CDBG PROJECT MONITORING ASSIGNMENTS:
Milkman stated that the purpose of the monitoring assignments is to increase the Committee
members' involvemen~ in the programs and to maintain an awareness of how the funds are
spent. She said the goal is to have the CCN members act as citizen representatives to ensure
that the dollars are being spent as intended for the beneficiaries that were intended.
Penziner expressed some doubts regarding the monitoring function because of the overlap
with staff monitoring that also occurs. He stated that written progress reports filed by the
subrecipients would help to monitor compliance, Dennis said this is one of the aspects of
serving on the Committee that she enjoys most because it helps to increase her own
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Committee on Community Needs
May 27,1992
Page 5
awareness as a member of the Committee. She stressed that it's important to be aware of
the projects services as well as whether or not they are abiding by the CDBG regulations. She
said it also gives project managers input and the CCN representative can serve as a liaison,
between the project managers and staff if necessary. The Committee agreed that project
monitoring would be voluntary. '
The following monitoring assignments were picked by the Committee members:
United Action for Youth - Acquisition - Pigot
Community Mental Health Center - Acquisition' Oxley
Iowa City Free Medical Clinic Laboratory Improvements - Murray
Mayor's Youth Employment Program - Fair Meadows Park Improvements - Snider
HOME Project Coordination - Paetzold
Housing Rehabilitation - Martin
Greater Iowa City Housing Fellowship - Acquisition. Cooper
Elderly Services Agency Small Repair Program. Feeney
Life Skills Housing Support Program. Penziner
Aid to Agencies - Dennis
Joint City, County and United Way Funding Hearings - Dennis/Paetzold
ADJOURNMENT:
Paetzold moved to adjourn the meeting at 7:53 p.m. Penziner seconded. The motion carried
, '
10-0.
Minutes submitted by Mary Jo Neff
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May 28, 1992
LmRARY BOARD MINUTES
BOARD JlrIEETlNG OF MAY 28, 1992
4:00 PM IN 2ND FLOOR ADMINIsTRATIVE CONFERENCE ROOM
BOARD MEMBERS PRESENT: Stephen Greenleaf, Anne Hargrave, Jeri Hobart, Phil
Hubbard, Kathy Moyers, Kent Swaim
BOARD MEMBERS ABSENT: Tom Gelman, Gary lundquist, Anne Spencer
STAFF PRESENT: Jeanette Carter, Susan Craig, Debb Green, Martha
lubaroff, Hal Penick, Debbie Sales, Carol Spaziani
MEETING WAS CALLED TO ORDER AT 4:12 PM
APPROVAL OF JIr!lliIItEs;
The minutes for the regular meeting of April 23, 1992 were approved. Hubbard/Hobart
FINANCIAL REPORTS:
DISBURSEt~S:
Disbursements for April, 1992 were approved. Moyers/Hubbard.
Visa card expenditures were reviewed.
DIRECTOR'S REPORT:
In the absence of Director Lolly Eggers, Craig gave the report. She reviewed the Materials
Budget., Of note was the increase in operating budget funds available for library books and other
materials for FY93 as a result of the passing of the library levy.
Debb Green presented an overview of Childrens Programming at ICPl. She reported on the
results of a survey her department completed this spring. One focus for the coming year may
. be to respond to the needs of working parents by offering evening and afternoon story times.
The staff of the Childrens Room has just completed their annual visits to all kindergarten classes.
They distribute library card applications and encourage the children to get cards. Outreach
programs planned for the summer include the IC Recreation Center, summer playgrounds,
neighborhood centers, and the elementary schools where summer classes are held.
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May 28, 1992
The FY93 Open Access agreement with the Slate Library has been received and staff
recommended that the Board approve it for FY93. Under new regulations the library cannot
drop out later in the year if the money dries up. There is continued heavy pressure to increase
funds for this program. It is scheduled to receive an additional $50,000 in FY93.
PRESIDENT'S REPORT:
Swaim reported regretfully on the resignation of Tom Gelman. A replacement will be appointed
June 23 by City Coupcil.
He reported on the Stltus of the negotiation of the new contract with the Johnson Co Board of
Supervisors. Not much progress was made at the first meeting. ' The next meeting is scheduled
for Wednesday, June 3. At this time a revised contract will be reviewed.
Swaim appointed the following people to serve on the Nominating Committee: Greenleaf,
Hubbard and Hobart. Hobart will serve as Chair. They will report at the June meeting.
A committee was forined to evaluate the Director. It consists of Moyers, Hargrave and
Lundquist.
ANNOUNCEMENTS FROM MEMBERS:
Board members were reminded that June 30 is the last day in FY92 to make out a check to the
Foundation. The goal is 100% giving from all members of the three Boards.
DEVELOPlI;IENT OFFICE:
The Foundation telethon raised $2,000. A total of $39,800 towards the Sustaining fund goal of
$43,100 has been raised.
Sales reported that the Boulder BreaJd"ast for major donors to the Foundation was a success. On
June 2 an ad hoc committee of all three boards will meet with a consultant to discuss ideas about
possible restructuring of the Foundation and Friends. This will be followed up by the annual
meeting of all, three Boards on June 23. .
Eggers received a gift of $1,000 from the Lions Club for the Irving Weber Local History Fund
at their May 27 meeting. This group has now given $6000 for that fund plus other gifts for
special local history projects.
Two "branches" have been added to the Donor Tree in the College Street Lobby. Tlus addition
was necessary because all other branches are completely full with donor names representing gifts
of $1000 or more.
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Board Policy 811: Theft (follow-up)
Craig reported that the phrase "loss of library privileges" in the Theft policy meant banning from
library for three months. This clause has never been used. The Board recommended absorbing
the theft policy into the new Conduct policy. Craig will look into it and present language to the
Board at a future meeting. '
Adopt NOBU !Non-Operating Budeet for Undesienated Funds) budget for FY93
Craig reviewed the projects included in the budget and clarified for the Board that although the
expenditUre of some of these funds was tentatively approved during the faIl budget discussions,
the fonnal approval of this budget was done in the spring when correct fund balances are known.
Amotion was made to approve the budget. Greenleaf/Hubbard.
Review of Policies 803. Bulletin Board: 804. Public Pamphlet Distribution: 805. Displays:
These reviews were postponed from March. The recommendation from the staff was to
eIiminate the Board's current limitations on items that attempt to persuade on political and
religious issues. After a discussion, the Board asked to have more time to review these and
discuss them at a future meeting.
Approve eenerallibrary hours for FY93
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A fonnal motion is necessary to, autho~e a return to regular (fonner) operating' hours on
Monday and Wednesday mornings and Thursday evenings. A motion was passed,
Swaim/Greenleaf '
Adjournment
The meeting was adjourned at 6:05 pm. Hobart/Greenleaf
Martha Lubaroff,
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MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY. HAY 19. 1992 - 7:00 P.M.
IOWA CITY TRANSIT PACILITY
MEHllERS PRESENT:
John Ockenfels, Richard Blum, Howard Horan, Pat
Foster, Robert Hicks
STAFF PRESENT:
Anne Burnside, Ron O'Neil, Marianne Milkman,
Pam Barnes
CALL TO ORDER:
Chairperson Blum called the meeting to order at 8:12 p.m. A quorum
of the Commission was present.
APPROVAL OF MINUTES:
The minutes of the April 21, 1992, Commission meeting were approved
as presented.
AUTHORIZATION OF EXPENDITURES:
The Commission discussed the list of expenditures for the month of
April. Foster moved to approve the bills as presented. Ockenfels
seconded the motion and it was approved 5 - o.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
No items were presented by the public.
ITEMS POR DISCUSSION/ACTION:
a. Iowa City Housing Rehabilitation : property lease _ ,Milkman
presented information regarding the lease of approximately one-
third of an acre of Airport property to construct a building to
store salvage material for the Housing Rehab program. Ockenfels
stated that with the increase in activity in the area,' he was
concerned with security. He questioned whether there was an
intention to fence the area. Barnes stated that a gate could be
installed and locked when no one is at the building.
There is a question of access to the area. The Commission has an
easement'with the Iowa City School Board for occasional access to
the area. The School Board would need to be contacted to discuss
the easement.
Several other issues were discussed. It was suggested that the
Commission should consider waiting on leasing any of the
commercially zoned property until after the Airport Relocation
Feasibility Study is completed.
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Hicks made a motion to support the proposal from the Housing Rehab
Department. Foster seconded the motion and it was approved 5 - O.
A subcommittee of Ockenfels and Horan will meet with the Housing
Rehab Department to work on the details of a lease. This will be
an agenda item at the next Commission meeting.
b. Gordon , Schmidt Aircraft (GSA) : commercial business
agreement - A draft of the agreement was presented to the
Commission. A copy of the GSA sublease from Hansen Lind Meyer Inc.
has not yet been received. There was also a question 'raised
concerning insurance coverage. Burnside stated that the insurance
requirements should be covered in the sublease with Hansen'Lind
Meyer.
E. K. Jones, from Iowa City Flying Service, stated concern that GSA
was going to do more than sell aircraft. He stated that he was
aware of the fact that they had rented an aircraft to someone.
Ockenfels stated the Commission was not aware of GSA renting
aircraft to the public. O'Neil will investigate the complaint.
The agreement is only for aircraft sales. Other commercial
aviation activities will not be allowed without permission from the
Airport Commission.
Blum and Ockenfels will be the subcommittee to negotiate with GSA
on the terms of the agreement. This will be on the agenda at the
next ,commission meeting.
o. Walmart Stormwater Easement Agreement - No information has
been received from Walmart. The Commission will defer the issue
until more information is received.
d. Terminal building : second floor air conditioning unit - The
air conditioning unit on the second floor of the Terminal building
needs extensive repair. This is a five-ton, air conditioner.
Foster will investigate options and report to the Commission at the
next meeting.
e. AlP Project 3-19-0047-03 : Feasibility Study - The next
Technical Advisory Committee and Public meetings are tentatively
scheduled for July 13, 1992.
f. Winkle-Jacob lease - The lease is being revised. When the
draft lease is completed, 'copies will be sent to the Commission
subcommittee members and to Winkle-Jacob Engineering. This should
be ready for action at the next Commission meeting. '
CHAIRPERSON'S REPORT:
Blum commented on the State Aviation Conference. He stated that
there was a very positive response to the session presented by
Burnside. O'Neil reported that he received a comment from someone
in the IDOT office that he learned more from Burnside in her hour
presentation than he had been able to receive totally from the
Attorney General's office.
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COMMISSION MEMBERS'S REPORTS:
No items were presented.
ADMINISTRATIVE REPORT:
O'Neil reminded the commission that they will need to decide in the
near future if a temporary tower will be desired for the Fly-In
Breakfast on August 30, 1992.
Air Care will be landing at City High School for an appreciation
day celebration on May '30, 1992.
O'Neil applied to the FCC to be able to have voice capability on
the NDB for the ASOS. He has not received a response.
SET NEXT MEETING:
The next regular Airport commission meeting is scheduled for June
16, 1992 at 7:00 p.m.
ADJOtJRIDIENT:
Foster moved to adjourn the meeting at 9:50 p.m. ,Ockenfels
,_seCOI!!led the motion and the meeting was adjourned.
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MINUTES
SENIOR CENTER COMMISSION
APRIL 20, 1992
MEMBERS PRESENT:
Mary Geasland, Bud Gode, Jean Hood, Fred Krause, Tom Muller,
June Pieper, Harold Stager, Mark Thompson
MEMBERS ABSENT:
Rufine Anciaux
GUESTS PRESENT:
Lorraine Breese, Jim McAndrews-C'ouncil of Elders, Anne
Burnside-City Attorney
CALL TO ORDER/INTRODUCTION/MINUTES:
Geasland called the meeting to order at 3:00 p.m., introduced and welcomed the guests.
The minutes were approved as mailed with one minor change on page 3, last paragraph.
Gode/Stager. Motion carried, all ayes.
PUBLIC DISCUSSION:
Breese said she had been asked by several participants where the money for the carpet came
from. Meisel and Geasiand said that the carpet was a budget item. Breese suggested that
a paragraph be put in THE POST explaining this.
SENIOR CENTER UPDATE-MEISEL:
Meisel circulated a folder of 25 requests from all over the country to purchase copies of the
Senior Center Operational Handbook. She said that our handbook had been mentioned in an
article In a newsletter called "The Director" that goes to senior centers.
Meisel said the carpeting would be finished Tuesday, April 21. She said the cost for this
phase is $18,244 ($20.29 per square yard installed) for carpeting' and installation. During the
partial shutdown the blinds had been cleaned, the draperies cleaned, windows washed on the
inside. Community service workers, along with staff, worked at this as well as painting
rooms and moving furniture, books, etc.
Meisel explained that she would not activate the permanent part-time Maintenance Worker
I job until July 'to replace Randy Leach, who went to. work for Transit. In the meantime, Ed
Roskup is working as a temporary maintenance person.
Meisel told the Commission the results of the planned fire drill in March were not satisfactory.
The Fire Marshal had requested that everyone return to the Assembly Room following the drill.
Some participants did not comply with this request. He stressed the importance of moving
as quickly as possible at the first sound of the alarm in order to evacuate the building faster.
Otherwise, he said, shouid there be an actual fire, his life and other firefighters' lives are at
risk when they have to enter a burning building to get people out.
Anne Burnside said she would check the fire code to see if people are required by law to
comply with Fire Marshal/firefighters' requests for meetings of this type,
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Senior Center Commission
April 20, 1992
Page 2
There was general discussion about emergency procedures. Geasland suggested that
someone write a short article for THE POST, including reasons why we have fire, tornado
drills, etc. Muller volunteered to write the article.
Meisel thanked Gode for donating his time and material to numbering every room in the
building. Meisel said because of the increased number of activities and programs, it takes the
Host/Guides nearly all of their afternoon shift to get the bulletin board ready for the next day.
She emphasized how important the Host/Guides are in making people feel welcome, signing
up new participants, etc. She said Rogusky has spoken with Tom Flanders at Cable TV about
a computerized list of daily activities. He has designed a program that will scroll slowly down
the screen, and staff went over to his office to see a demonstration which works very well.
He will bring over everything needed for ShOWing the system on Older Americans' Day.
Meisel said he also submitted a list of everything the Center will need to get the program set
up and going, The total cost for the Amiga 500, internal Clock, video interface, DOS.to-DOS,
Arexx, and screen scroller is $G53.
After general discussion, Muller moved that Meisel buy the equipment on Flanders list subject
to a successful demonstration on Older Americans' Day. Thompson seconded. Motion
carried all ayes.
Meisel reminded the Commission that the next monthly meeting will be on June 8.
COMMISSION PRESENTATIONS:
Stager attended the Council of Elders meeting. He said they were finalizing all the events for
Older Americans' Day. These will include an heirloom display, Council election, and closing
events for The Family Album.
Muller went to the Board of Supervisors and City Council meetings. He told them about the
recarpeting, painting, and signage.
MUlier said the supervisors suggested the Center should do more to promote the Eldercraft
Shop. Muller explained that he would check on this and report back,
Meisel explained to Muller that the Eldercraft Shop has a publicity committee, but more
volunteers are welcome. She said over 300 consignors use the Shop to sell their crafts and
receive exactly the amount they want for the items they put on consignment there. The Shop
adds 20% to their requested amount. This money goes back into the Shop, for receipts.
boxes, sacks, shelVing units and so forth. The shop is self-sustaining. She said there are
about 45-50 Eidercraft volunteers, and any consignor who is willing and able can volunteer
to help publicize the Shop.
Meisel said the supervisors also mentioned that a staff member took a candidate for the Board
of Supervisors around the building. Meisel explained that anyone who requests a tour of the
bUilding gets one - political candidates, incumbents, or not. She called everyone's attention
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April 20, 1992
Page 3
to the section in the Operational Handbook on candidates and incumbents' use of space.
' Muller said he would show this to the supervisors at his next visit.
MEETING SCHEDULE - GEASLAND
May - Council of Elders - Muller
City Council/Supervisors - Krause. Geas 1 and
June - Council of Elders, City Council and Supervisors _ Hood
The Joint Council of Elders/Senior Center Commission meeting will be in August; volunteer
recognition in October; and the 11th Anniversary Potluck Sing-a-long will be in September.
This will also include a fall fair as a kickoff to the new programs,
OPEN DISCUSSION
Hood suggested that the Center have a table at the Senior Issues Conference at Kirkwood
College in July. She said the conference draws rural Johnson County seniors as well as people
from Iowa City.
There was general discussion. Hood moved that the Senior Centar pay $15 to have a table
at the Senior Issues Conference at Kirkwood College in July. Stager seconded. Motion
carried, all ayes.
,;
,
, !
Hood said she will take the display up and return it.
Pieper reported that the Volunteer Recognition Committee has set either October 19 or 2G for
the dinner and dance. Volunteers can invite a spouse or guest for a fee. The exact date, time,
and cost for dinner will be set later.
Hood announced that the retirement dinner for Russ Proffitt, Heritage Agency will be June,
5th.
The meeting adjourned at 5 PM.
Minutes prepared by Joyce Phelps, Senior Center Secretary.
Icc4-20.min
/3$1(