HomeMy WebLinkAbout1992-07-07 Bd Comm minutes
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MINUTES
PARKS & RECREAT~ON COMMISSION
June 10, 1992
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS:
FORMAL ACTION
TAKEN:
PUBLIC
DISCUSSION:
ANNUAL TOUR OF
FACILITIES:
KENNEDY'S
WATERFRONT
ADDITION:
John Beasley, Bill Brandt, Deb Liddell, Dee
Vanderhoef, John Watson, Mary Weideman, Todd
Welk
Craig Willis
Howell, Kriz, Moran, Trueblood
Bill Blanchard
Moved by Vanderhoef. seconded by Brandt, to
approve the minutes of the May' 13, 1992
meeting as written. Unanimous.
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Moved by Watson, seconded by Vanderhoef, to
recommend that the city pursue acquiring
riverfront property south of Highway 6, east
side of river (Kennedy's Waterfront Addition)
for public access, and to gather data
necessary to proceed. Unanimous.
Trueblqod introduced Bill Blanchard, who was
recently, selected to fill the position of
Program Supervisor for Sports/Wellness.
'The commission discussed possible dates for
the annual tour of facilities. The tour will
will be held Wednesday, July 8,. at 4:00 p.m.,
beginning with a brief meeting. Hunters Run,
Kennedy's Waterfront Addition, Napoleon Park,
ADS property, Benton Street Pocket Park, areas
deficient in open space/parkland identified by
the Neighborhood Open Space Committee,
Wetherby Park and Hickory Hill Park were
mentioned as possible sites to tour.
Weideman stated she attended a meeting with
staff (Mike Moran) at the Planning & Community
Development Department to discuss possible
acquisition of riverfront property south of
Highway 6, east side of river (Kennedy's
Waterfront Addition). She noted that this
property is important to the Iowa River
Corridor trail system. The Planning & zoning
commission is in favor of the city buying this
property. Weideman indicated at the meeting
that the commission is in favor of acquiring
parkland, but was not in a position to take
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any action until the land Ivas appraised to
determine the fair market value. The Planning
. & Communi ty Development Department indicated
that an appraisal had been done at one time,
and they would review it. Watson stated we
would not want an appraisal of the whole area,
but only the area in which we are interested.
Brandt asked if the owner would be able to
develop this parcel if the city did not
purchase it. Weideman noted the city
Manager's position is that this parcel is
worthless to the owner in that he will not be
able to develop it. In order to develop it, a
portion of Sand Lake (which is part of this
tract) would need to be filled. Moran stated
the DNR has put a stop to the developer
filling in Sand Lake for nOlv. Moran noted
that the city Manager said condemning the,
property was also an option, but that the city
would pay fair market value if condemned.
Watson stated that even if the area was made
developable, it would add to the developer's
cost and should be deducted from the fair
market value. He indicated that anytime the
city can buy land adjacent to the river for
public use that it should. Beasley asked what
the city would want with this land, noting it
was a very narrow area. Vanderhoef stated it
would allow the Iowa River Corridor trail
system to continue from the highway to
Napoleon Park. Liddell stated at the last
Ri verfront and Natural Areas Commission
meeting the commission did not object to Mr.
Kennedy developing this area as 10l1g as he
would allow a 30 foot easement along the
riverfront. Vanderhoef stated the city should
obtain this parcel, either through the
developer donating it or the city purchasing
it. Brandt and Welk indicated if the city
could acquire it for a reasonable amount that
it should. Beasley indicated he would want to
view the property prior to taking any
position. Vanderhoef stated that now would be
the time to work on obtaining the remaining
riverfront from the highway to Ryerson's
Woods. Weideman asked Liddell to check with
the Riverfront and Natural Areas Commission to
see if they were in the process of determining
who the remaining property owners are. ~
by Watson, seconded by Vanderhoef, to
recommend that the city pursue acquiring
riverfront property south of Highway 6, east
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PARKLAND
ACQUISITION FUND:
COMMISSION'S
GOALS/PRIORITIES:
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side of river (Kennedy's Waterfront Addition)
for public access, and to gather data
necessary to proceed. Unanimous.
Weideman appointed John Beasley and Deb
Liddell to serve with her on a sub-committee
to establish proposed guidelines for use of
Parkland Acquisition Funds. The sub-committee
will bring back their recommendations to the
commission for further discussion and
approval.
A preliminary summary of staff's reaction to
the goals/priori ties set by the commission
during its planning sessions was distributed.
Trueblood stated plans are to meet again with
all appropriate staff to formulate a more
complete response~ He noted there are minor
concerns about the brief wording of some
goals/priorities in that a person could
interpret it many different \~ays. Brandt
asked how much more definition was needed on
self support. Trueblood stated staff needed
to know if the commission means the entire
department should be self-supporting or just
Recreation Division; what costs to include
when determining self-support (i.e., just
direct costs, full time staff, administrative
overhead, etc.); etc. Brandt suggested 2-3
commission members meet with Moran to decide
what programs/activities could be self-
supported. Trueblood stated it would be
helpful if the commission would develop a
policy and define what the commission means by
self-supporting, what programs should be
completely self-supporting, which ones should
be partially self-supporting (and what
percentage), which ones should be free, etc.
Brandt and Beasley will meet with Moran to
work on the issues of self-support.
Brandt stated that at one time' he suggested
that staff meet with the Iowa city Kickers and
the Iowa city School District to discuss using
the school district fields for soccer.
Trueblood stated staff met with the Iowa city
Kickers, who stated they presently use school
facilities extensively for practices and some
games. The biggest problem is scheduling in
that most schools do not have adequate spacing
to play more than one game at a time, plus
there \~ould be equipment storage problems.
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SCHOOL BOARD
REPRESENTATIVE:
Moran noted the School District generally does
not reserve facilities for outside activities
on a regular and continuous 'basis. Brandt
stated Court Hill and Scott Park have the
biggest parking problems and there has to be
something done to relieve the problems.
Watson stated there are places, such as Hoover
which has one field, but noted there would be
real logistic problems. Trueblood stated the
main goal of Iowa city Kickers is to get out
of Court Hill Park if at all possible; they
would like to move three fields to one
location. Beasley asked if staff had been in
contact with the University regarding use of
their facilities. Trueblood stated the
University has only one full size field.
Brandt stated the options needed to be
discussed, including available school sites if
available. Trueblood stated options have been
discussed and the three best options appear to
be: 1) move fields from Court Hill Park to
Scott Park or 2) to the south treatment plant:
3) purchase property to expand Wetherby Park.
Trueblood stated he was not aware of any
school site that is large enough or borderline
adequate to take all three fields. He
indicated he was sure the Imla city Kickers
have been in contact \~ith groups that have
ground, and they are staying in Court Hill
Park because they have no other choice at this
time. He noted the problem with developing
the south treatment plant site is that
according to the agreement with the county
there cannot be any development until the
north access is built. The city would have to
meet with the county to discuss the
possibility of the city (or Kickers)
ini tiating limited development of the site.
Weideman stated this matter should be
discussed at an upcoming meeting. Welk
suggested that a representative of the Iowa
city Kickers attend the meeting.
Weideman reported she sent a letter to craig
Willis indicating the commission would like to
resolve the matter relating to School Board
representation on the commission. Beasley
asked why it was taking so long to get this
matter resolved, and offered to contact a
School Board member. Weideman stated she
would prefer to work with Willis for now.
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PARKS & RECREATION
FOUNDATION:
RIVERFRONT &
NATURAL AREAS
COMMISSION:
NEIGHBORHOOD OPEN
SPACE COMMITTEE:
COMMISSION TIME:
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Brandt reported board members have met and are
in the process of procuring contributions.
Officers are Bill Brandt, Chair; Todd Welk,
Vice-Chair; John Beasley, Treasurer; and Dee
Vanderhoef, Secretary.
Liddell reported she is on the trails and
access committee of the Riverfront and Natural
Areas Commission; June is "Iowa River Month"
and a slide show is available'at the Iowa city
Public Library; they are recommending a
residential tree ordinance; Vanderhoef and she
attended the River city V Workshop conference
and thought it was very good.
Watson reported the committee has identified
the various districts of Iowa city. A map
'showing the various districts was given to
each member.
Brandt stated the construction behind Regina
High School has limited the flat areas
available for the softball tournament which is
part of Regina I s Labor Day Fun . Fest.
Organizers of the softball tournament would
like permission to use a portion of the
stormwater detention area adjacent to Hickory
Hill Park. Brandt indicated the area would be
prepared (mowed and bumps removed) by the
organizers. Trueblood stated the residents in
this area would likely object, in that Hickory
Hill Park is intended. to be kept in its
natural' state, and he was not sure if he even
had authority to grant such use due to a
question of jurisdiction (i.e" stormwater
detention area). Weideman stated this matter
should be put on the agenda so the public may
have a opportunity to comment. Trueblood
indicated he would check to see whose
jurisdiction this falls under.
Welk asked if the developer of Hunters Run had
contacted staff relative to playground
equipment for this area after final acceptance
by the city; Trueblood stated he had not
received a call.
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Vanderhoef asked where the Forestry's new
nursery was located. Trueblood stated it was
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DIRECTOR'S
REPORT:
located at the far east end of Scott Park.
She also stated the University of Iowa is now
selling swim passes to the public ($20 for a
summer pass).
Trueblood reported on the following:
Ci ty Park Shelter. A large tree fell onto
shelter #12 in lower city Park,_leaving a big
hole in the roof and cracked rafters. The
Parks Division is in the process of repairing
it. The shelter was not occupied at the time.
Project Green. Project Green received $17,000
from The optimist Club specifically earmarked
for playground equipment for College Green
Park.
Gold Medal Awards program. The Parks &
Recreation Department has been selected as a
finalist for both the National Gold Medal and
special Recreation Awards Programs. The video
presentations were viewed by the commission.
ADJOURNMENT:
Moved by Brandt, seconded by
adjourn. Unanimous. The
adjourned at 7:55 p.m.
Beasley, to
meeting was
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MINUTES
IOWA CITY BOARD OF ADJUSTMENT
JUNE 10, 1992.4:30 P,M.
CIVIC CENTER COUNCIL CHAMBERS
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Subject to i\~~rGd
MEMBERS PRESENT:
Jeff Barta, Ernie Galer, Catherine Johnson, John Pelton, Rich
Vogelzang
MEMBERS ABSENT:
None
STAFF PRESENT:
OTHERS PRESENT:
Melody Rockwell, Mary Jo Neff
Jim Douglass. Kevin Houlahan, Pete Rourke
CALL TO ORDER:
Chairperson Pelton called the meeting to order at 4:32 p,m, Pelton introduced Rich Vogelzang
to'the other members of the Board,
CONSIDERATION OF THE MINUTES OF MAY 13,1992:
Barta moved to approve the minutes of the May 13, 1992. meeting, Pelton seconded, The
motion carried 4-0,
SPECIAL EXCEPTION ITEMS:
1, EXC92.0D08, Public hearing on a request submitted by Dick Parrott, on behalf of property
owner Bruce Glasgow, for a special exception to permit a dental office use in the CN.1
zone for property located at 2109 Rochester Avenue.
Rockwell reviewed the staff report dated June 1 D, 1992,
(Galer arrived at 4:36 p,m,)
Rockwell referred to a ietter from the City Attorney to Bruce Glasgow informing him that an
LSNRD should be submitted for the two Glasgow properties located southwest of the First Avenue
and Rochester Avenue intersection, This is due to. the driveway that integrates the two
properties, Rockwell reported the City Attorney's opinion that the Board of Adjustment does not
have the authority to require an LSNRD approval as a condition of approving the specific special
exception request before the Board,
Staff recommended approval of EXC92.00D8, a special exception to permit establishment of a
dental clinic in the CN.l zone for property located at 2109 Rochester Avenue, subject to the
applicant implementing the site plan d,ate-stamped May 28, 1 992. with the understanding that 1)
the vegetative screening planted north and parallel to the south lot line will be planted a minimum
of 10 feet north of the south lot line, 2) a minim4m lD-foot wide planting easement will be
obtained from the property owner for any vegetative screening planted south of the south lot line.
3) vegetative screening will be provided connecting any screening north of the south boundary
with the screening planted south of the south boundary, 4) the soli used as fill along the west
boundary of the request property will be pulled back a minimum of 10 feet east of t~e west
property line to create a bermed planting bed a minimum of three feet in height for the evergreen
screening required along the west boundary, 5) the dental office will be residential in appearance.
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Board of Adjustment
June 1 0, 1992
Page 2
similar to the elevations submitted with the application, and 6) all lighting for the dental office use
will be downcast.
Rockwell reported that she had received a call from Del Fleener, one of the neighboring property
owners who had been present at the previous Board meeting. Fleener had indicated to her that
grading and seeding of the Glasgow property had occurred and that one of the storm sewer pipes
had been connected, Fleener said that he was pleased with the progress, and stated that as long
as screening was provided on the south and west boundaries of the subject tract, he had no
objections to the dentai office application. Pelton reported that he had received a similar phone
call from Fleener regarding the improvements on the Glasgow property located south of the
subject tract.
In response to a question from Johnson, Rockwell explained that the purpose of limiting office
uses in the CN.l zone was to allow the zone to be used primarily for retail commercial uses,
which serve the day-to.day needs of nearby residents. She stressed that the intent of the zone
was to serve the surrounding neighborhood and not the community as a whole,
PUBLIC DISCUSSION:
There was none,
BOARD OF ADJUSTMENT DISCUSSION:
Galer stated that as he had indicated at the previous meeting; he had no problem with this appli.
cation meeting the Board's standards for the requested special exception, It appeared an LSNRD
plan must be submitted and approved prior to issuance of a building permit for the dental office,
This should address the concerns regarding maintenance of the property south of the subject lot.
Pelton explained that deferral had been appropriate based on the lack of upkeep by the property
owner and original developer, He stressed that the property owner had responded to the
concerns of the neighbors, He had no problems with the application and was now ready to
support it. .
Johnson asked if the berm was necessary at this time for screening, Pelton stressed the
importance of insuring the survival of the oak trees and the provision of the additional screening
made available by the berm, Rockwell noted that both the neighbors and the applicant wanted
the berm to be constructed, She explained that screening is required to be at the level of the
main tloor of. the residences that are being screened, She noted that the main floors of the
residences on Rita Lyn Court are at a higher elevation than the dental office site,
Barta agreed with staff's recommendation, He stressed that In the future he wanted the Board of
Adjustment to act within the scope of its jurisdiction, He emphasized that the deferral of this item
at the previous meeting was not proper, He had seconded the motion to defer only to avoid
having the applicant pay another filing fee, Barta hoped all Board of Adjustment members would
consider this In the future,
MOTION: Galer moved to approve EXC92.0DOB. a special exception to permit
establishment of a dental clinic In the CN.1 zone for property located at 2109 Rochester
Avenue, subject to the appltcantlmplementlng the site plan date.stamped May 28, 1992,
with the understanding that 1 ) the vegetative screening planted north and parallel to the
south lotltne wilt be planted a minimum of 10 feet north of the south lot line, 2) a minimum
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Board of Adjustment
June 10, 1992
Page 3
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1 a-foot wIde plantIng easement wll/ be obtained from the property owner for any vegetative
screening planted south of the south lot line, 3) vegetative screening will be provided
connecting any screening north of the south boundary with the screening planted south
of the south boundary, 4) the soli used as fill along the west boundary of the request
property will be pulled back a minimum of 10 feet east of the west property line to create
a bermed planting bed a minimum of three feet In height for the evergreen screening
required along the west boundary,S) the dental office will be residential In appearance,
similar to the elevations submitted with the application, and 6) all lighting for the dental
office use will be downcast. Barta seconded. The motion carried 5.0.
2. EXC92-D009, Public hearing on a request submitted by Parkview Evangelical Free
Church for a special exception to permit a child care facility (pre'school) for property
located in the RS-5 zone at 15 Foster Road,
Rockwell reviewed the staff report dated June 10.1992, Staff recommended that EXC92.0009,
a special exception to establish a child care facility in the RS.5 zone at 15 Foster Road be
approved.
Johnson asked if the subject tract was located in the flood plain, Rockwell responded that the
site was in the flood plain, but stressed that the area designated for the playground was at a
higher elevation than most of the tract. In response to a question from Johnson. Rockwell stated
that staff anticipated no access problems from either Taft Speedway or Foster Road to the site,
PUBLIC DISCUSSION:
There was none,
BOARD DISCUSSION:
Barta asked if the child care facility would be able to expand to serve more than 15 children in
the future, Rockwell responded yes, but enrollment would be limited by the additional
requirements for child care facilities in the RS.5 zone. She stated that the facility as proposed
exceeded the requirements for floor area and playground area, Galer said he wouidn't mind
limiting the number of children who could be admitted to the child care facility if the limit were
based on specific reasons for doing so,
Jim Douolass. Administrator of Parkview Evanoelical Free Church, stated that the limit of 15 pre.
schoolers was based on fire regulations that apply to using one room with partitions, He noted
that expansion may occur in the future, but there would still be limitations based on the fire
regulations and licensing requirements, Galer noted that the classroom size allowed for 30
students while the playground size allowed for 28 students, In response to a question from
Peiton, Douglass said it was not possible at this time to foresee if there would be an increased
enrollment at the preschool,
, In response to a question from Pelton, Rockwell stated that In the past, the Board had sometimes
conditioned approval by selling a limit on the maximum enrollment. but the condillon had been
based on specific reasons for the limitation, Barta noted that demand for the use of church
facilities for other activities would in and of itself limit pre-school expansion, Pelton noted that the
applicant met the specific standards set forth in the Code and expressed his agreement with the
staff recommendation,
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Board of Adjustment
June 10, 1992
Page 4
MOTION: Johnson moved to approve EXC92.0009. a special exception to establish a child
care facility In the RS.S zone at 15 Foster Road. Pelton seconded. The motion carried 5.0.
3. EXC92-0010, Public hearing on a request submitted by Iowa-Illinois Gas and Electric
Company for a special exception to permit expansion of a public utility (construction of an
1,800 square foot maintenance bUilding) for property located in the 1-1 zone at 1630 Lower
Muscatine Road,
Rockwell reviewed the staff report dated June 10, 1992, Staff recommended that EXC92.0010,
a special exception requested by the Iowa-Illinois Gas & Electric Company to permit construction
of an 1,800 square foot maintenance building in the 1-1 zone for property located at 1630 Lower
Muscatine Road, be approved, subject to the applicant providing evergreen screening parallel to
the southeast boundary of the site, extending 294 feet in an easterly direction from the southeast'
corner of the property, In response to a question from Pellon, Rockwell indicated that in staff's
view, the standards for granting a special exception had been met by the applicant.
PUBLIC DISCUSSION:
Kevin Houlahan, lowa.lllinois Gas and Electric Co.. expiained that 6D arbor vitae had been
planted two weeks previously at five foot intervals for approximately 300 feet along the boundary
the applicant shares with Kirkwood Community College, .
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Pete Rourke, 1626 Lower Muscatine Road, stated that he was in favor of this application, but
expressed concerns with dust from the parking area, He asked if there were plans to install
concrete or to blacktop the entire parking area. He noted that iowa-Illinois had been a good
neighbor, In response to a question from Vogelzang, Houlahan stated that he doubted there
would be much increase in traffic based on the proposed use,
BOARD DISCUSSION:
Galer noted that the applicant was in substantial compliance with the standards for granting
special exceptions, He noted that the arbor vitae had already been planted. and had been the
only concern, Pellon stated that the standards had been met, and he wouid vote in favor of the
proposal,
MOTION: Barta moved to approve EXC92.001 O. a special exception requested by the Iowa.
illinois Gas and Electric Company to permit construction of an 1800 square foot
maintenance building In the 1.1 zone for property located at 1630 Lower Muscatlne Road,
subject to the applicant providing evergreen screening parallel to the southeast boundary
of the site, extending 294 feet In an easterly direction from the southeast corner of the
property. Vogelzang seconded. The motion carried 5.0.
4, EXC92-0011, Public hearing on a request submitted by Capltai Implement Company for
a special exception to permit dwelling units above the ground lIoor'of a commercial use
for property located in the CI.1 zone at7D2 S, Gilbert Slreet,
Pellon indicated that the applicant had requested a deferral of this Item. Rockwell
explained that the site is slightly over gne acre in size, and thus stormwater management
calculations needed to be submitted, She expiained that for this reason, the applicant had
requested additional time,
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Board of Adjustment
June 10, 1992
Page 5
MOTION: Galer moved to defer consideration of EXC92.0011 to the July 8,1992
Board of Adjustment meeting. Barta seconded. The motion carried 5.0.
BOARD OF ADJUSTMENT INFORMATION:
In response to a question from Pelton, Barta explained that he would be serving on the Board
through the August 12 , 1992, Board meeting.
ADJOURNMENT:
Pelton adjourned the meeting at 5:21 p,m,
John Pelton, Chairperson
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Melo R6ckwell) Board Secretary
Minutes submitted by Mary Jo Neff
mlnslBOA6.10,min
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MINUTES
IOWA CITY PLANNING & ZONING COMMISSION
JUNE 18, 1992 - 7:30 P,M,
CIVIC CENTER COUNCIL CHAMBERS
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MEMBERS PRESENT:
Ann Bovbjerg, Casey Cook, Richard Gibson, Nancy Reid
MEMBERS ABSENT:
Pete Cooper. Sally Dierks, Tom Scott
STAFF PRESENT:
CALL TO ORDER:
Mlklo, Neff
Vice Chairperson Cook called the meeting to order at 7:40 p,m~
RECOMMENDATIONS TO CITY COUNCIL:
1, Recommend approval by a 4.0 vote, of LSD 92.0003, the final LSRD plan for Washington
Square Condominiums, a 2,04 acre, 16-unit residential development, located at the
northwest corner of the intersection of Scott Boulevard and Washington Street, subject to
final approval of all legal papers by the City Attorney's Office prior to Council consider.
ation.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
CONSIDERATiON OF THE MINUTES OF THE JUNE 4, 1992, MEETING:
. Bovbjerg moved to approve the minutes of the June 4, 1992. meeting, Reid seconded, The
motion carried 4-0,
DEVELOPMENT ITEMS:
1. Public discussion of a proposed ordinance amending the site plan review process for
multl.famlly residential, commercial. and industrial developments,
Cook indicated that this item would be deferred to July 2, 1992. He stated that the public
was free to comment on this item at this time,
Public discussion was opened at 7:4~ p.m.
There was none,
Public discussion was closed at 7:41 p.m.
Reid moved to defer public discussion of a proposed ordinance amending the site
plan review process for multl.famlly residential, commercial, and Industrial
developments to July 2, 1992. Bovb/erg seconded. The motion carried 4-0.
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Planning & Zoning Commission
June 18. 1992
Page 2
2, LSD 92-0D03, Public discussion of an application submitted by Jim Glasgow Construction
for final LSRD plan approval for Washington Square Condominiums, a 2,04 acre, 16-unit
residential development. located at the northwest corner of the intersection of Scott
Boulevard and Washington Street. (45-day limitation period: July 12,1992,)
Miklo reported that the deficiencies and discrepancies have been resolved and that the
construction plans have been approved by the Public Works Department. Staff
recommended approval subject to final approval of the legal papers by the City Attomey's
Office prior to Council consideration.
Public discussion was opened at 7:42 p.m.
There was none.
Public discussion was closed at 7:42 p.m.
Reid moved to approve LSD 92.0003, the final LSRD plan for Washington Square
Condominiums, a 2.04 acre, 16.unlt -residential development, located at the
northwest corner of the Intersection of Scott Boulevard and Washington Street,
subject to final approval of all legal papers by the City Attorney's Office prior to
Council consideration. Gibson seconded. The motion carried 4-0.
3, S.9D07, Public discussion of an application submitted by Paul M, Kennedy for preliminary
plat approval of Kennedy's Waterfront Addition, Part Three, a 30,29 acre, 11.lot
. commercial subdivision located west of Gilbert Slreet, south of Slevens Drive, (45.day
limitation period: waived,)
Cook explained that it was his understanding that this item would be deferred, Mlklo
explained that at the next meeting staff will detail the deficiencies and discrepancies, the
possible acquisition. of the Sand Lake area, and concems regarding access to Gilbert
Slreet.
PUblic discussion was opened at 7:44 p.m.
There was none,
Public discussion was closed at 7:44 p.m.
Gibson moved to defer 5-9007 to July 2, 1992. Bovbjerg seconded. The motion
carried 4-0.
OTHER BUSINESS:
1, Plannino and Zonino Commission Information,
Cook presented Reid with a Certificate of Appreciation signed by Mayor Courtney and
'rom Scott, He thanked her for her service on the Commission, Bovbjerg stressed that
she, learned much 'rom Reid during the time she spent on the Commission, Reid
Indicated that she wouid like to volunteer to help with the drafting of the tree ordinance.
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Planning & Zoning Commission
June 18, 1992
Page 3
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ADJOURNMENT:
Gibson moved to adjourn the meeting at 7:49 p.m, Bovbjerg seconded, The motion carried 4.D,
Ann Bovbjerg, Secretary
Minutes submitted by Mary Jo Neff,
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MINUTES
IOWA CITY CIVIL SERVICE COMMISSION
RECREATION CENTER, ROOM A
JUNE 19, 1992
MEMBERS PRESENT:
STAFF PRESENT:
Lyra Dickerson, Michael Kennedy and Bud Louis
Cathy Chinander, Sylvia Melia and Jim Pumfrey
RECOMMENDATIONS TO CITY COUNCIL:
Commissioners recommended that Council approve the certified list of the position of Firefighter,
RECOMMENDATIONS TO CITY MANAGER AND STAFF: .
Commissioners requested that staff prepare an applicant summary for the position of Firefighter
for their review,
Commissioners directed Mejia to proce,ed with the approved testing process for the position of
Fire Ueutenant.
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SUMMARY OF RELEVANT DISCUSSION: '
Chairperson Kennedy called the meeting to order at 9:10 a,m"
Scheduling of Platz Appeal Hearing - Melia presented the Commission with a tentative schedule
for the Platz appeal hearing, noting that prior commitments of Commissioners and City staff
necessitated the hearing be held mid.July, In order to comply with the time requirements of
Chapter 400 of the Code of Iowa, the Commissioners agreed to meet on Monday, July 6 to open
the appeal hearing, They agreed to continue the hearing on July 20 when all Involved parties
are available, Mejia apprised the Commission that she had spoken with Platz on behalf of the
Commission, as requested, and Informed him that no action would be taken at the July 6 meeting
other than opening and continuing the hearing, therefore the presence of his attorney was
optional, Commissioners unanimously agree to set the hearing date for July 6, 1992 with a
continuance to July 20, 1992,
Certification of hiring list for the position of Firefighter - Melia presented a recommended hiring
list for the position of Firefighter for the Commissioner's certification, Mejia explained to the
Commission that staff had reviewed driving records, gathered Information from current and prior
employers and conducted Interviews with 45 applicants, In addition to the hiring list, staff
recommended a reserve list that can be used should the certified list be exhausted wllhln one
year, Commissioners were provided with a background summary of each individual on the hiring
list and reserve list.
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Commissioners requested that staff prepare an applicant summary of the entire testing process
for their review,
Kennedy moved to accept the recommended hiring list for certification and the second list in
reserve to be used if needed, Dickerson seconded the motion, The motion passed
unanimously,
Fire Lieutenant Promotional process . The promotional list for the position of Fire Lieutenant
expired on April 5, 1992, Melia sent a detailed memo to the Commissioners prior to the meeting
for their review, Mejia outlined staff's recommended process for establishing a new promotional
list. Staff recommends that the combination of a written/skills test and assessment center be
used, This combination has worked well In the past and has a high acceptance level from
participants, It is recommended that the Firefighter II certification test for the state of Iowa be
used as the written test. Chief Pumfrey briefed the Commission on the content of the test and
Its administration,
Melia recommended that in order to qualify for the second part of the promotional process, the
assessment center, candidates must have a minimum passing score of 70% on the written test,
with a maximum of 18 eligible to participate, It Is recommended that Bob Mowles Consulting be
retained to conduct the assessment. Staff recommends that the final score be based on a weight
of 50% written test and 50% assessment center, Personnel from the Ames Fire School are
available August 12 to administer the Firefighter II test and Mr, Mowles Is tentatively available the
week of August 17 for the assessment center, ' A list for certification would be available,
tentatively, by the beginning of September,
Dickerson moved to accept staff's recommended testing process for the position of Fire
Lieutenant. Kennedy seconded the motion, The motion passed unanimously, '
Kennedy moved to adjourn the meeting at 9:40 a,m.. Dickerson seconded the motion, The
motion passed unanimously,
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MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY, MAY 20, 1992.5:15 PM
COUNCIL CHAMBERS
MEMBERS PRESENT:
Trey Stevens, Paul Casella, Cordell Jeppsen, Tim Finer, Roger
Christian
MEMBERS ABSENT:
None
STAFF PRESENT:
Shaffer, Brau, Helling, Burnside
OTHERS PRESENT:
Casey Ashe, John Hess, Bill Blough
RECOMMENDATION TO COUNCIL
None.
LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITiON
Trienniai review and cable TV refranchising/renewai process,
SUMMARY OF DISCUSSION
The PA TV Board is in the process of conducting surveys of community producers in
preparation for their refranchising proposal, They continue to work on their outreach plan and
have been taiking to six to eight groups per month, A mechanism to gather input from all
interested teachers is being developed to assist in the school's rsfranchising proposal, Anne
Burnside reported that as an Assistant City Attorney she is not permitted to provide an opinion
directly to PATV regarding the Scientology program's commerciai or educational nature, The
, issue needs to be addressed by the PA TV Board who may wish to get legal advice, John
Hess reported he is researching how other access centers define commercial programs and
their policies regarding commercial programming, Burnside provided written legal opinions on
several issues, Burnside suggested requesting additional space for PA TV during refranchising
negotiations, A public vote is not required to issue a new cable franchise, Consultant
proposals are considered public records and are available to anyone who requests access to
them,
Bill Blough reported TCI will soon be installing a new, faster billing system more capabie of
itemizing, In conjunction with their Cable in the Classroom campaign, TCI will donate $4,95
to the Iowa City Community School District to purchase video equipment for each installation
or upgrade in service, $4,000 to $5,000 is anticipated to be donated, TCi office hours have
been extended to 7:00 p,m, weekdays and Saturdays, A 'summary of the draft Consumer
Market Survey conducted by Rice, Williams indicated a high interest in local programming,
Several other problem areas with the cable system were noted, The draft needs assessment
and draft access provider proposai outline have been modified and sent back to Rice, Williams,
They will be sent out in the next two to three weeks and returned to the City by October 1,
CALL TO ORDER
The meeting was called to order at 5:20 p,m,
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Broadband Telecommunications Commission
May 20, 1992
Page 2
APPROVAL OF THE BTC MINUTES
Jeppsen moved to approve the April 15, 1992 minutes, seconded by Casella, Unanimously
approved,
SHORT PUBLIC ANNOUNCEMENTS
None.
ANNOUNCEMENTS OF COMMISSIONERS
Stevens mentioned the Wall Street Journai recently ran an article reporting that TCI CEO John
Maione received $26,000,000 in salary last year and that there may be a correlation between
his salary and continued rate increases,
PATV REPORT
John Hess reported the PA TV Board amended the equipment checkout policies to require
community producers to give PA TV at least one hour notice prior to canceling equipment
reservations or the time wiil be counted towards their monthly total. The PA TV Board is in
the process of conducting surveys of community producers in preparation for their
refranchising proposal, Each Board member wiil call about 15 community producers, They
hope to have 60 completed surveys and tally the resuits by the end of June, PA TV continues
to work on their outreach plan, Hess has been talking to six to eight groups per month
toward a goal of 40 for the year, Shari Neal, the CPC Coordinator, is leaving, Her position
will be filled by June 1,
ECC REPORT
No ECC representative was present, Shaffer reported the PEGL group had met and discussed
the access channel provider proposal outline, A mechanism to gather input from all interested
teachers is being developed, Results of the Rice, Williams Consumer Market Survey were also
. discussed by the PEGL group,
LEGAL REPORT
Anne Burnside reported that as a City employee she may not provide an opinion directly to
PA TV regarding what constitutes a commercial program or if the Scientology program meets
that definition. Burnside has discussed the issue with Shaffer, Shaffer said that it is a matter
for the PATV Board to decide, They may wish to get their own legal advice, Hess reported
he is researching how other access centers have defined commercial programs and what
types of policies are used, Burnside'provided opinions on several issues, Burnside suggested
requesting additional space for PA TV during refranchising negotiations, A public vote is not
required to issue a new cable franchise, Consultant proposalS are considered public records
and they are available to anyone who requests access,
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Broadband Telecommunications Commission
May 20, 1992
Page 3
TCI OF EASTERN IOWA REPORT
Bill Blough reported TCI will be switching to a new, faster billing service with more itemization
capability by the first week in June, The system will eliminate log jams at the first of the
month by going to 15 billing cycles. TCI is planning an installation promotion'in June in
conjunction with their Cable in the Classroom campaign, For each installation or upgrade in
service $4.95 will be donated to the Iowa City Community School District to buy video
equipment, Blough anticipates $4,000 to $5,000 will be donated, The Chamber of
Commerce will assist TCI in determining which schools will receive the grants to buy
equipment, In addition, at the end of June TCI will offer an instant installation campaign for
$9,95, The DMX music service will be launched to commercial subscribers in about one
month, Residential DMX music service will be available in about four to five months, A sales
person will be hired to market the DMX service to four primary areas: retail outlets, offices,
hospitality (motels, restaurants, etc,) and heaith care clinics, Because of the particular hub
configuration in Iowa City, the equipment needed to provide the educational computer service,
XPress XChange has been difficult to obtain, A September launch is planned with
demonstrations for teachers in the summer, The first test of a pay,per-view system which
allows offering pay programming without interrupting another channel's program is planned
for a fight on June 19th, Office hours have been expanded to 7:00 p,m, weekdays and
Saturdays, Blough commented that they may have to have three crews working 60 hours per
week to keep up with the rapid pace of construction taking place in the Iowa City area,
Shaffer inquired if the new bills will be better itemized, Blough said yes and offered to send
a copy of the neW bills. Shaffer asked about subscriber projections for the DMX music
service. Blough said a 5% commercial penetration rate or 169 subscribers is anticipated,
DMX contracts will be from 1-5 years, DMX will also be available through the Priine Star
Direct Broadcast Satellite service Iprovided by TCIl available late fall or early winter,
LIBRARY REPORT
Casey Ashe provided copies of the new guidelines for the camcorder in Meeting Room A of
the Library and the R.rated film policy, The library has formed a task force to work on their
proposai for refranchising, They are identifying their current resources, what services they
now provide. what they hope to provide in the future and what resources they need to
accomplish those goals,
BTS REPORT
Shaffer reported five complaints including people having trouble getting service, outages and
installation charges, Blough will be getting three bids to figure the cost of establishing service
to the Old Capitol Center, specificallY Diamond Dave's, Blough said TCI was willing to bear
some, but not all, of the cost of installation because the building owner had an opportunity
to make accommodations for cable or other future services when the building was constructed
but chose not to do so, Blough said that PrimeS tar, the direct broadcast satellite service, may
meet Diamond Dave's needs and will offer that option as a iast resort if wiring proves
unworkable, Shaffer distributed copies of the summary of the results from the Rice, Williams
draft Consumer Market Survey and noted that between 44 and 57% of the respondents
indicated an interest in the local access channels, This is quite high. The next draft of a
needs assessment has been reviewed and returned to Rice, Williams, The access channel
providers refranchising proposal outline has also been modified and returned to Rice, Williams,
The final needs assessment and access provider outline are planned to be sent out in the next
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Broadband Telecommunications Commission
May 20, 1992
Page 4
few weeks, They are to be returned to the City by October 1. Shaffer reported he, Dale
Helling and Susan Horowitz made a presentation to the Iowa City Community School District
School Board regarding the refranchising process and their participation in the process.
Shaffer has also been in contact with the Press Citizen to generate some coverage of the
refranchising process. Shaffer has been meeting with Johnson County Disaster Services
Coordinator Jim McGinley, state disaster officials and Grant Wood officials to determine how
they can coordinate refranchising efforts, Blough noted that the interference on the Arts and
Entertainment channel and possibly ESPN is caused by the paging systems of University
'Hospitals and Mercy Hospital (which make use of 100 watt transmitters licensed by ihe FCC).
The interference is picked up directly by the subscriber's TV, not through the cable system.
Those frequencies will be abandoned in a rebuild of the cable TV system.
ADJOURNMENT
It was moved by Caselia, seconded by Jeppsen, to adjourn. Unanimously approved.
Adjournment at 6: 15 p.m.
Respectfully submitted,
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Willia Drew, Shaffer
Broadb d]:lllecommunica ns Specialist
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