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HomeMy WebLinkAbout1992-08-04 Bd Comm minutes -. '1J~'\ ~ ..;( , ' . ! MINUTES IOWA CITY HOUSING COMMISSION MAY 12, 1992 ROBERT A LEE COMMUNITY RECREATION CENTER - ROOM A MEMBERS PRESENT: Robin PAETZOLD-DURUMERIC, Roger J. REILLY, Jack MCMAHON, Jeffrey S. FOREMAN, Paul EGLI (arrived 9:15 AM) MEMBERS ABSENT: Benjamin J. MOORE, James L. HARRIS STAFF PRESENT: Marianne Milkman, Mary Nugent, Ron Hendereon, Virginia Stroud, Secretary CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: None RECOMMENDA'tIONS TO COUNCIL: None ~~ET!NG TO OP~ER: 9:00 ~~ by Vice~Chairpar6on McMahon MINUTES: Motion to approve Minutes of April 14, 1992, wae made by Foreman, seconded by Reilly, carried 4-0. ELECTION OF OFFICERS - MCMAHON Motion to poetpone election of officere until next meeting, was made by Paetzold-Durumeric, seconded by Reilly, carried 3-1 (McMahon). REPORT ON MORTGAGE FORECLOSURE PROGRAM - NUGENT A grant of $300,000.00 hae been received effective May 1, 1992. The grant with local matching funds is designed to help prevent foreclosures for eligible families who are thirty-five days late. CD HOUSING UPDATE - MILKMAN The Rehab Review Board approved two new rental rehab applications last month. Milkman will be attending a workshop May 20, 1992, in Waehington, Iowa, on the HOME New Construction Program. The rehab is progressing on the Rundell Street house. It was appraised at $72,000.00. May 15" 1992, applications will be available for persons who wish to purchase the property along with a list of criteria for eligibility. CCN REPORT - PAETZOLD-DURUMERIC No formal meeting since laet Houeing Commission meeting. Awards ceremony wae held April 23, 1992, at the Senior Center. ".,. 159'1 . '"'' ,.,~ ____r W __ II> ~ .---,.....-..- --~- """"'-,' - -. PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION APRIL 14, 1992 HOUSING AUTHORITY REPORT - HENDERSON - Section 8 & Public Housing Update Henderson stated no issues of Certificates and Vouchers are being made due to the busy months June, July, and August renewals. The tenant group at Broadway was involved with tenant selection for one of the vacant units at Broadway for the first time. Two units are still available. - Public Housing Acquisition : H~nderson provided an'infvrmation sheet showing the breakdown of the units that have been offered for sale to date. In addition, "for sale by owner" unite and the real estate market are being looked at and we will also be readvertising. - New Office Update The new section should be finished in about two weeks. We will renew the current office space with a two-year lease agreement. Other iteme of intereet: Houeing Specia1iet application deadline is May 15, 1992. We should hear about the FSS application in the next two weeks. ANNUAL DISTRIBUTION OF OPEN MEETINGS LAW RESOLUTION #86-7 - Copies 'distributed to all members with their packets. DISCUSSION: None ADJOURNMENT: Motion to adjourn at 9:50 AM was made by Foreman, seconded by Paetzold-Durumeric, carried 5-0. Benjamin J. Moore, Chairperson "".>,'1',''- ," '/5?f ".",." '''1 'I , I -. d- V) ~J I' "'Y ~ ... ..... MINUTES RIVERFRONT & NATURAL AREAS COMMISSION JUNE 17, 1992- 5:30 P.M, SENIOR CENTER CLASSROOM f~~UMI~ARY Subject to Approval MEMBERS PRESENT: Roger Bruner, Barbara Hinkel, Jan Hubel, Debora Liddell, AI Rebal, Dean Sullivan, Larry Wilson MEMBERS ABSENT: Loren Horton, Don Otto, Nancy Seiberling STAFF PRESENT: Moen, Neff CALL TO ORDER. INTRODUCTIONS AND ANNOUNCEMENTS: Chairperson Bruner called the meeting to order at 5:34 p.m. He introduced Barbara Hinkel, the new Johnson County representative on the Commission, to the other Commissioners. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MAY 20, 1992. MINUTES: Hubel moved to approve the minutes of the May 20, 1992, meeting. Wilson seconded. The motion carried 6-0. DISCUSSION OF IOWA RIVER MONTH CELEBRATION ACTIVITIES: Moen reported that she has updated the application for the photo contest for next year, She explained that she had asked Sally Huston, this' year's contest winner, to assist in getting a reproduction of the winning photograph for the cover of the application. (Rebel arrived at 5:38 p.m.) 'Moen asked when the Commission would like to begin planning for next year's Iowa River Month celebration. Sullivan noted that there was a delay in starting the photo contest this year. He said that he thinks there would have been more photographs submitted for the contest if the contest had begun earlier. Hubel suggested having information about the photo contest appear in the local media prior to the holidays to allow people to begin preparing for the contest in January, In response to a question from Wilson, Moen stated that the deadline for submissions this year was May 15, 1992. Rebal said that it might be desirable to expand outreach to more individuals, Bruner suggested trying to get media coverage of this year's winner in order to get people interested in the contest early. Rebal noted that there were few photographs with fall foliage submitted. Wilson suggested having fairly regular reminders of the upcoming contest. Hubel suggested this could be done inexpensively by sending out an eyecatching postcard periodically. Bruner suggested having a display at the Johnson County Fair with applications available. Moen said that the Commission wili need to select a deadline for submissions for the contest. She said she would retain language in the application that a negative of the winning photograph might be required, but she questioned if it will be necessary. For,example, it did not seem to be a problem to use the originally submitted photograph for this year's display. /59!J __ ~I__"'~'" "1'1 -- ---.- ~l lL- ~~'n fill." ',l 'I , ...--.,,,,....-,,,' ,..,..--- - - - -I I , -. Riverfront & Natural Areas Commission June 17, 1992 Page 2 Hubel stressed that it is important to insure that the photographer has control over any reproductions that are made of the photograph. Moen noted that she is working with Sally Huston regarding reproductions of this year's winning photograph. (Wilson left at 5:53 p.m.) There was a consensus to have the deadline for submissions for the photo contest be in mid. May. Bruner suggested having a slide show developed of past contest winners. Moen reported that Sullivan and Hubel had selected photographs from the Commission's collection for a display at the Library, She suggested that other Commission members might want to participate in this activity for next year's celebration. She suggested that selection of the photographs should begin in April. She noted that April would also be a good time to begin to consider who should be the recipient of the'special recognition award. In response to a question from Sullivan, Rebal stated that there is no set criteria in how to select the recipient of the special recognition award. Bruner said the general guideline is to give the award to someone who has made contributions to the awareness 01 the Iowa River.. Moen reviewed past recipients. Rebal noted that, at times, the Commission has considered not giving the award if an appropriate recipient could not be 'named. Sullivan suggested asking the public to submit names. Moen expressed some caution about this process because hard feelings could result if individuals nominate themselves and then are not selected. Liddell suggested acknowledging property owners along the river who participate in trail development and beautification. Hubel said she feels the Commission members should h'lve enough infor- lIlalion and be knowledgeable enough to select the recipient on their own. Rebal suggested that the Commission discuss this issue occasionally in order to brainstorm and begin to develop a list of potential recipients, RIVER CORRIDOR TRAIL UPDATE: 1. Ned Ashton Gatewav, Moen reported that uncertainties affiliated with the state budget are delaying this project. She explained that Terry Trueblood, Director of the Parks and Recreation Department, will insure that the brick that has been acquired by the Mayor's Youth Employment Program is suitable for paving if it is used for this purpose. She said Peg McElroy Frazer, Mayor's Youth Employment Program Director, had said that the brick might be used for ornamentai purposes only, Moen indicated that the brick came from a building that was demolished at the ADS site on Sheridan Avenue. In response to a question from Rebal, Moen said the source of funds for this project is the Parkland Acquisition Fund, but the City Manager has recommended that funds not be released from certain accounts until It is clear that they won't be needed for other projects based on potential decreases in state funding. Liddell stressed that the Parks and Recreation Commission is committed to this project and has relayed this information to the City Manager, 2. Iowa Avenue to Burlinoton Street, Moen reported that the Iowa Department of Transportation wanted additional clearance above the rubrail of the proposed fence along the proposed trail to meet adopted standards. She said the fence detail has been revised by the City's Engineering 1595 - -, __, .4 _____ --,g--- .. ....~Iolt.. ,I I , I ;;.! Riverfront & Natural Areas Commission June 17, 1992 Page 3 Division of the Public Works Department in accordance with these standards. She noted the revised design will be forwarded to the Iowa Department of Transportation and said she does not anticipate approval difficulty since the new design follows the Department's recommendations. 3. Iowa Avenue to Art Building. Moen indicated that no new information is available at this time, 4. Kennedv's Waterfront Addition, Part Three. Moen referred to a memorandum forwarded from the Riverfront and Natural Areas Commission to the Planning and Zoning Commission regarding proposed development in proximity to the Iowa River and to Sand Lake. She explained that the development proposal is still under consideration by the Planning and Zoning Commission and is likely to be deferred to July 2, 1992, by Planning and Zoning. She/eported thatthe Parks and ReCieation Commission discussed using parkland acquisition funds to acquire land in this area for future trail development. She noted that w,hile the Parks and Recreation Commission was receptive to the concept, they indicated that more information is needed with regard to the cost of the land before a formal'recommenda. tion could be made. Moen said an appraisal of a portion of the tract is currently taking placa in the northern area of this parcel to determine the value of avigation easements for land located in the clear zone of an airport runway, Moen referred to ISTEA funds which will become available from the federal govern- ment. She referred to information included in the Commission's packet from the Rails and Trails Committee. She also referred to information from Jeff Davidson, Executive Director of JCCOG, who indicated that it is encouraging that these funds will be available, but stressed the need to be realistic about how many people are likely to apply for these funds. UPDATE ON DEVELOPMENT ITEMS: I Idvllwild Condominiums. Moen reported that some paving has been installed on this site and noted that the northeast corner of the parcel will be the first phase of development. She explained that staff can give administrative approval for the final planned development plan and this approval is needed before a building permit can be issued, Rebal asked if vegetation must be a specific minimum size when it is planted on the site, Moen stated that minimum sizes are only required if the developer makes a commitment to do so. She noted that the tree regulations set standards for trees required for screening. In response to a question from Rebal, Moen said th~t the Housing and Inspection Services Department has suggested that a performance bond be posted to guarantee that the improvements will be compieted, Because the vegetation plan is an integral component of the overall plan, Moen noted leverage exists to assure that this vegetation will be installed. Hinkel referred to an article in the Dailv Iowan regarding poplar trees and their ability to absorb contaminants. Moen noted that some vegetation serves as a filter and often is planted in re- established wetlands, Sullivan referred to a letter from Sui 0 Wiitala regarding stormwater detention at the idyllwild site. Rebal noted that Wiitala takes the position that the stormwater /596 ,__" M....._ -........- ....., -. ~. .~ Ill'll' IIolM~"" c ..r -. I I - , " I , Riverfront & Natural Areas Commission June17,1992 Page 4 detention basin is going to be located in the wrong place and should be located at a higher site. Rochester Hills - Moen reported that grading has occurred on the site that has gone beyond what was illustrated in the approved grading plan. She said as of yet, a revised plan has not been submitted by the applicant. She said it is unlikely that the developer will need to recreate the original grade, but it is possible that vegetation will have to be replaced in order , to stabilize the new grades. In response to a question from Rebal, Moen 'stated that, with a preliminary plan, the developer is required to submit a grading plan. , Sullivan said he has concerns if there are material differences between the original plan and what actually occurs on the site. Bruner asked if the excess grading will create problems with the creek because of increased siltation. Moen said that the Engineering Division is expected to address this concern via erosion control requirements, Bruner suggested that maybe a stronger letter should be sent to the developer in order to show that this is a serious concern. He said the previous letter from the Engineering Division to the developer did not eifectively make this point. Bruner expressed the concern that damage might occur if ineffective remedial action is taken. Hubel questioned the obligation of the City to give final approval to a plan if there have been major changes from the originally approved preliminary plan. Moen n,oted that generally a final plan does not materially change from the approved preliminary plan. Moen stressed that, for this particular site due to its environmental sensitivity, a change in the location of a building could result in a material change. Bruner stressed that he doesn't disagree with the types of remedial measures that were recommended by the Engineering Division, but he stressed that there needs to be more immediacy in having the remediai measures take place. He said that. based on the amount of grading, the time of year, and the proximity to the creek, this could be a disastrous situation. He said that he feels the Engineering Division should require, and not just suggest, that the appropriate remediation take place. Hinkel observed that a variation of 50 to 80 feet of grading from the original plan is a substantial difference. Moen agreed to relay these concerns to the Engineering Division. COMMITTEE REPORTS: No reports were given. COMMISSIONERS' REPORTS: There were none. (Hubelleft at 6:52 p;m,) F,I.R.S,T, REPORT: Moen agreed to obtain additional information on the trail walk scheduled by F.I,R,S,T. for June 25, 1992, and will provide this information to Rebal, Bruner, Hinkel and Sullivan. Sullivan said the purpose of the trail walk is to evaluate the potential for a trail along the west bank of the Iowa River between Burlington and Benton Streets, Bruner noted that Wilson is willing to serve as a designated liaison to F,I.R,S,T. for the Commission, I$~ "I -"'';I;il;;-'' -- -..--- -~, -. Riverfront & Natural Areas Commission June 17, 1992 Page 5 Sullivan stated that he would like to organize a clean-up of Ralston Creek along East Benton Street. Moen suggested that he talk with Peg Frazer of the Mayor's Youth Employment Program because that organization has undertaken this type of project in the past. Rebal said that the issue of liability will need to be addressed and said it would be best to conduct this type of cleanup before foliage comes out in order to avoid problems with poison ivy. Hinkel suggested that businesses in the area might be interested in participating. Liddell reported that the Parks and Recreation Commission is going to review and tour the City parks on July 8, 1992, at 4:00 p.m. She said they will be reviewing existing parks and looking for areas that might be desirable for parkland in the future. Hinkel, Bruner and Sullivan indicated that they would be interested in attending this tour. Moen agreed to check with Terry Trueblood, Parks and Recreation Department Director, whether the tour could accommodate Riverfront Commissioners. ADJOURNMENT: I ~ Liddell moved to adjourn at 7:05 p.m. Rebal seconded. The motion carried 5.0. Minutes submitted by Mary Jo Neff. min.\rce.17 -.....------ ~.!!! --..-..-.-----... '15~ ,~... .. .".' ,'" ,.."" 'I ,I ,I , I I 1 ! 1 I I . I I I I , , .~;."'..C '. . ',. .:.-', ~<.-.;';,:'-,'.,;~ -'~~'--- '", C ..\"~..,; - ""'7~ ..c " , " \. "'1 - ""'""""'--l~~...~., u -. .~~~._) I MINUTES IOWA CITY CIVIL SERVICE COMMISSION RECREATION CENTER, ROOM A JULY 6,1992 MEMBERS PRESENT: Lyra Dickerson, Michael Kennedy and Bud Louis STAFF PRESENT: ' Cathy Chlnander and Sy!vla Melia GUESTS PRESENT: None. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: Chairperson Kennedy called the meellng to order at 9:1 0 a,m.. Platz Appeal Hearing. The Commission opened the Platz appeal hearing, Mejia requested that the appeal hearing be conllnued unlll July 20, 1992 due to key staff members being unavailable, Dickerson moved that the appeal hearing be continued to 9 a,m., Monday, July 20,1992, Louis seconded the mollon, The mollon passed unanimously, Louis moved that the meeting be adjourned, Dickerson seconded the mollon. The motion passed unanimously. Kennedy adjourned the meeting at 9:15 a.m, /S9/P .,.".....-'--' .. 'j 'I .! 1 . . , ,L , I ! i I I I , ! , -., , }\0~~ - - - . MINUTES IOWA CITY BOARD OF ADJUSTMENT JULY 8, 1992 . 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS ~~~l~M!NJ~~V Suhject m Approval MEMBERS PRESENT: Jeff Barta, Ernie Galer, Catherine Johnson, John Pelton, Rich Vogelzang MEMBERS ABSENT: None STAFF PRESENT: Melody Rockwell, Unda Gentry, Mary Jo Neff OTHERS PRESENT: Ron Horrell, Nancy Horrell, Glenn Treiber, Rev. Jong Koo Lee, Bret Sueppel CALL TO ORDER: Chairperson Pelton called the meeting to order at 4:35 p.m. CONSIDERATION OF THE MINUTES OF JUNE 10, 1992: Barta moved to approve the minutes of the June 10, 1992, meeting, Johnson seconded. The motion carried 4.0. SPECIAL EXCEPTION ITEMS: 1. EXC92.0011. Public hearing on a request submitted by Capitol Implement Co. for ,a special exception to permit dwelling units above the ground floor of a commercial use for property located in the CI.1 zone at 702 South Gilbert Street. Rockwell explained that the applicant had requested a deferral of this item. She noted that a number of questions had resulted from storm sewer considerations and that the proposed Intensive use of the site limited the applicant's ability to comply with screening requirements. She stated that the applicant intended to come before the Board on August 12, 1992. MOTION: pellon moved to defer EXC92.0011 to the meeting of August 12,1992. Johnson seconded. The motion carried 4-0. 2. EXC92.0012. Public hearing on a request submitted by Ronald and Nancy Horrell for a special exception to modify the rear yard requirement for property located in the RS.5 zone at 916 Fourth Avenue. Rockwell reviewed the staff report dated July 8, 1992. (Galer arrived at 4:40 p.m.) Slaff recommended that the request to reduce the rear yard requirement from 20 feel to 11 feet for the 15 foot length of the proposed screened. in porch for property located at 916 Fourth Avenue be approved. Rockwell noted that the copy of the staff report and attachments sent to the applicant and the Board was missing two of the letters from adjoining property owners that were submitted with the application, Rockwell reviewed the letters, which were in favor of the Horrell's request. 1597 .' .. ~'i 1 , i I I I 1 I I I I I i 1 I C'I i I , -. Board of Adjustment July B, 1992 Page 2 PUBLIC DISCUSSION: Ron Horrell, aopllcant. stated that he agreed with Rockwell's staff report. He expressed his hope for approval of the request. In response to a question from Johnson, Horrell stated that the tree near the proposed screened-In porch location would be trimmed, but would remain on the site. In response to a question from Pelton, Horrell stated that they Intended to Integrate the roof of the porch Into the roofllne of the house. He said it was their Intention to have the porch look as if It had always been part Of the house. ;, I Glenn Treiber, 2005 Muscatine Avenue. an adjoining property owner, said he could not see anything wrong with the proposed addition. He preferred to have the attached porch 11 feet from his lot line rather than a detached gazebo that could be located within five feet of his lot line. He stressed that the Horrells have always improved their home and he had no objections to their request. Johnson stated that approval of this special exception would contribute to the problem of structural congestion in the area. Nancv Horrell. applicant, responded that the unattached gazebo which could be built without a special exception would be an eyesore for the area. She stressed that they wanted to Improve their home without offending their neighbors. She noted that the proposed special exception would allow them to have extra space in their home and to remain in the neighborhood that they love. She noted that much new housing in Iowa Cily also appears to be congested. Pelton expressed his agreement. Vogelzang noted that the lot Is situated in a manner that allows the proposed addition to be somewhat Isolated. He stres~ed that the applicant was trying to make the most of a less than perfect situation. Horrell noted that the Treibers would not be able to see the proposed addition because of the configuration of the lot. She said that without a special exception, they could extend the addition further to the south and have It be only seven feet wide, and then it would be wilhin view of the Treibers' home. Barta stressed that the lot became non-conforming after the Horrells purchased the lot. Ron Horrell explained that the roof will tie Into the existing structure, but at a lower level. Glenn Treiber thought that if the porch were not attached to the home, more roof would be exposed to the neighbors and that would be an eyesore. BOARD DISCUSSION: Galer stated that he had no problems with this request. He stressed that the request was a better alternative than having a detached gazebo. He noted that the surrounding neighbors are 100 percent in favor of the request and they were the people that would be most affected. Vogelzang said It was obvious during his site visit that the Horrells take pride in their property and have done much to improve their home, He expressed his agreement with the statements made by Galer. Barta said it would be more detrimental to the neighborhood to have a stand-alone structure rather than the attached porch. He noted lhalthe applicant could have a detached structure without even coming before the Board. 15'7 "---_._----_._--..,~- .-- -~.. --~'" " , 1 , ' -. Board of Adjustment July 8, 1992 Page 3 MOTION: Barta moved to approve EXC92-0012, a request to reduce the rear yard requirement from 20 feet to 11 feet for the 15-footlength of the proposed screened-In porch for property located at 916 Fourth Avenue. Pelton seconded. The motion carried 4.1 (Johnson voting In the negative). 3. EXC92-0013. Public hearing on a request submitted by Tom and Mary Hoyer for a special exception to modify the side yard requirement for property located in the RS-5 zone at 445 Peterson Street. Rockwell stated that this request had been withdrawn at the request of the applicant. She said the enclosed deck had already been constructed and may have been buiittoo close to the property line. She stated that the Hoyers will obtain a survey of the site to verify the distance between the deck and the property line, They plan to come before the Board at its September meeting. MOTION: Pelton moved to withdraw EXC92.0013 from consideration. Johnson seconded. The motion carried 5-0. 4. EXC92-0014. Public hearing on a request submitted by the Iowa City Korean Baptist Church for a special exception to permit a chiid care facility to be established for property located in the RS-5 zone at 1715 Mormon Trek Bouievard. Rockwell reviewed the stall report dated July 8,1992. Staff recommended that EXC92.0014, a special exception to establish a chiid care facility for up to 50 children in the RS-5 zone at 1715 Mormon Trek Boulevard be approved, subject to 1) completion and City approval of the stormwater detention facility and City acceptance of the sanitary sewer extension, and 2) provision of an additional fenced play area which is a minimum of 2500 square feet in size and is readily accessible to serve the children receiving day care at the basement level. , " Rockwell explained that staff was recommending approval for a maximum of 50 children, because the applicant had indicated to staff that enrollment could Increase up to 50 children, She stated that approving the facility for up to 50 children at this time would prevent the applicant from being required to come before the Board for further review. Gentry said she would prefer to have language as follows, "for no more than 50 chiidren" to avoid confusion in interpreting the limitation to be for 49 chiidren. In response to a question from Johnson, Rockwell explained that access to the basement is available on the north side of the building. In response to a question from Barta, Gentry stated that the speed limit Is 35 mph on Mormon Trek Boulevard at the point of access to the church. PUBLIC DISCUSSION: Rev. Jona Koo Lee, Pastor of the Iowa Cily Korean Baptist Church, stated that the congregation had been meeting at the church since the first Sunday of March 1992. He felt that approval of the request for a day care center could make a considerable contribution to the community. He received a call from a resident on Plaen View Drive who was interested in day care for her child, Many Korean residents are also interested. Having the child care facility would be conducive for both the Korean and American communities in Iowa City. He asked to amend the application to change the hours of operation to 7:30 a,m. to 5:30 p.m. He stated that the outdoor play area would be located far from the heavily traveled areas, so it was his understanding that there would 15'7 ...._....."'-;'_._......_.____'.....' ,,__m. ._._____"" ..,l>..."...",,~ I I , Board of Adjustment July 8, 1992 Page 4 be no need to have a fence around the play area. Hs also asked for clarification of the square foot requirements of playground for each child. Rockwell responded that the City ordinance requires fenced. in playgrounds for child care facilities In Iowa City. She explained that 100 square feet of outdoor playground area is required per child using the playground at any given time. Pelton stated that it was acceptable for the applicant to amend the proposed hours of operation. In response to a question from Barta, Rockwell clarified the locations of the proposed play areas. In response to a question from Pelton, Lee stated that he would prefer to leave the application at 36 children to avoid the additional fence expense at this time. In response to a question from Johnson, Rockwell stated that the applicant Intended to care for 18 children at each level. In response to a request from Lee, Rockwell stated that the fence must be completed before the daycare facility is In operation. Pelton reminded the applicant that action on the special exception must also be taken within six months of approval. In response to a question from Barta, Lee stated that enrollment at the child care facility will be open to the general public. Lee stated that they would like to limit the size of the playground area to 2800 square feet in order to save money and will limit access to the playground area to 28 children at a time. In response to a question from Barta, Lee stated there are two large Indoor areas that children under two years of age can use for play. Pelton questioned whether it was appropriate for the Board to condition approval on the sanitary sewer completion and acceptance. Gentry responded that these Issues relate to health and safety. Rockwell stated that the Church was required to complete this Infrastructure as a condition of the special exception that was granted to permit the establishment of a religious institution. Gentry suggested including the changed hours of operation in the motion. Lee indicated that if they were to include a sloped area for the outdoor playground, then it could accommodate 36 children at a time. Lee Indicated that the church would then enlarge the playground to 3600 square feet. Gentry suggested that Lee contact the City Engineer regarding completion and acceptance of the sanitary sewer. Pelton explained that he had a problem with conditioning approval on completion of the sewer and approval by the City, Galer stated the special exception for the building required that these things be done, Galer did not hav~ a problem with requiring compliance with the original special exception In order io grant a subsequent special exception. " Barta expressed concerns regarding traffic at peak times. He suggested that placement of a caution light at the Intersection of the church driveway with Mormon Trek Boulevard might be desirable. Vogelzang questioned if approximately 35 extra cars during peak times would actually be noticed at this site. Gentry noted that the Traffic Engineer Is unlikely to decrease the speed limit on Mormon Trek Boulevard. Johnson suggested that if the church has a probiem with ingress/egress in the future, they should contact the City Traffic Engineer to resolve the problem, BOARD DISCUSSION: Pelton indicated thai the motion should state that the approval would be for no more than 36 children, the lenced outdoor play area would be a minimum of 3600 square feetln,size, and the hours of operation would be from 7:30 a,m. to 5:30 p.m. He personally felt that additional child care was needed In the community and that churches have done a nice job of providing this service. He commended the church for opening up its doors to this use and noted that the 15'7 ~............. ....-....-....._--_...~..............__..... .~.._U._.M II 1'1' rn,..A. <1R:lt"1'l! llHIlHA 'I 1 , , -. Board of Adjustment July 8, 1992 Page S ' church had been conscientious In meeting the Code. Galer stressed that the access to the site is good, He could see no negative impacts that would affect adjacent property, primarily due to the location of the child care facility on a good-sized property. Johnson expressed her agreement. Barta had some reservations about the proposal, but stressed that these were not serious enough to lead him to vote against the request. He explained that approximately a year ago, concerns were expressed at a Board meeting regarding the competition among day care providers in the community. He knew It was not the Board's place to decide whether or not to limit competition. Gentry stressed that economic Impact should only be considered relative to adjacent property values. Barta noted that limiting the child care facility to 36 children would reduce impacts on residential property values that could result from a larger facility. Vogelzang noted that many people prefer to have day care facilities in residential areas. MOTION: Galer moved to approve EXC92.0014. a special exception to establish a chlldcare facility for no more than 36 children In the RS-S zone at 1715 Mormon Trek Boulevard, subject to 1) complellon and City approval of the stormwater detention facll!ty, and City acceptance of the sanitary sewer extension, 2) provision of a fenced play area a minimum of 3600 square feet In size, and 3) amendment of the hours of operation to be 7:30 a.m. to 5:30 p.m. on Monday through Friday. Vogelzang seconded. The motion carried 5-0. 5. EXC 92.0015. Public hearirig on a request submitted by La Casa, Ltd., on behalf of property owner Robert Sueppel, for a special exception to permit parking on a separate lot for property located in the CI.1 zone at 1200 S. Gilbert Court. Rockwell reviewed the staff report dated July 8, 1992. Slaff recommended approval of the requested special exception to permit the provision of six off.street parking spaces for La Casa, Ltd. on a separate lot located at 40B Highland Court subject to 1) City Attorney approval of a written and signed agreement for said parking on a separate lot, 2) said agreement being recorded In the Johnson County Recorder's Office, 3) signage being placed on the 408 Highland Court property Indicating that parking Is available for La Casa customers and that parking Is available to the rear of the commercial establishment at 408 Highland Court, and 4) slgnage being placed on the La Casa restaurant indicating that additional parking is available at Goodfellow's, the 40B Highland Court properly. PUBLIC DISCUSSION: Bret Sueppel, representlnq the applicant, stated that the business was expanding and would be able 10 employ approximately twice as many people. Sueppel hoped to improve the plantlngs and the exterior of the building and to create an atmosphere In the interior of "a walk through Mexico.' In response to a question from Pellon, Rockwell stated that the footprint for the building will remain the same size, but there will be Interior renovation to Increase the seating capacity for the restaurant. BOARD DISCUSSION: In response to a concern expressed by Johnson, Gentry explained the requirement to have the shared parking agreement run with the land. She suggested that the Board could require that the agreementlermlnate on the sale of either properly. Vogelzang thought the shared parking agreement was a business asset. Pellon stated that the agreement was a good business 15'7 _..-.-.-............._,"._.____-..-"'. ,...._...w....~I""_..____""'H___R _~ l. I li~'" 'I 'I , ".. Board of Adjustment July 8, 1992 Page 6 decision. In response to a question from Johnson, Gentry indicated that these agreements have worked well in the past. MOTION: Johnson moved to approve I:XC92-0015. a specIal exception to permit the provision of six off-street parking spaces for La Casa, Ltd. on a separate lot located at 408 Highland Court subject to 1) City Attorney approval of a written and signed agreement for said parking on a separate lot, 2) said agreement being recorded In the Johnson County Recorder's Office, 3) slgnage being placed on the 408 Highland Court property Indicating that parking Is available for La Casa customers and that parking Is available to the rear of the commercIal establishment at 408 Highland Court, and 4) slgnage being placed on the La Casa restaurant Indicating that additional parking Is available at Goodfellow's, the 408 Hlgh!and Court property. Vogelzang seconded. The motion carried 5.0. CONSIDERATION OF THE FY92 ANNUAL REPORT: The Board reviewed the draft FY92 Annual Report prepared by staff and had no amendments to suggest. MOTION: Galer moved to approve the FY92 Annual Report as presented. Pellon seconded. The motion carried 5.0. ' I BOARD OF A~USTMENT INFORMATION: Pelton announced that the next Board of Adjustment meeting would be held on August 12, 1992. Gentry announced that the new Assistant City Attorney, Marsha Weg Bormann, will attend the August 12, 1992, Board meeting, ADJOURNMENT: Johnson moved to adjourn at 6:05 p,m, Barta seconded, The motion carried 5.0. John Pelton, ChaIrperson Minutes submitted by Mary Jo Neff mlnslBOAHmln /597 . _ _____"_0_.0_._ --" - -""""'ll...~ ~-~......--- -_....~-- 4~",........AI>-~~~'4"~~ -. ~~~) MINUTES PARKS & RECREATION COMMISSION July 8, 1992 MEMBERS PRESENT: John Beasley, Bill Brandt, Jennifer Olson, Dee Vanderhoef, Mary Weideman, Todd Welk Deb Liddell , John Watson, MEMBERS ABSENT: Craig Willis STAFF PRESENT: Blanchard, Brown, Carroll, Coffin, Eckert, Howell, Kriz, Moran, Murray, Norin, Trueblood GUESTS: Karen Kubby, Jim Murphy, Sue Scott FORMAL ACTION TAKEN: Vanderhoef referred to pages two and five of the minutes of the June 10, 1992 meeting. Regarding Kennedy's Waterfront Addition _ according to the minutes it stated "Vanderhoef stated that now would be the time to ~Iork on obtaining the remaining riverfront from the highway to Ryerson's Woods." Ryerson's Woods was incorrect; the minutes should state Napoleon Park. Regarding Commission Time _ "with limited hours" should be added to the following sentence: "She also stated the University of Iowa is now selling swim passes to the public ($20 for a summer pass)." I Moved bv Vanderhoef. seconded by Liddell. to approve the minutes of the June 10. 1992 meeting as above amended. Unanimous. Moved by Brandt. seconded by Liddell. to approve submittal of the memo to the city Manager and City Council regarding oarkland acquisition fund/hotel motel tax as written. Unanimous. PUBLIC DISCUSSION: Sue Scott, a representative of the Longfellow Neighborhood Association, addressed the commission regarding the sale of the ADS property on Oakland and Sheridan. She stated the Longfellow Neighborhood Association wants to ensure that the property maintain the integrity of the neighborhood. They would like to see the area designated as parkland. They envision the area being a small passive park, with most people getting to and from the park by walking. She asked that as the commission is reviewing prospects for open IS'If ~1fI>IlIIJl"'''HU'''''''''_..r --.....",..--.;-- '- --.............. - , ''''I I , I,:.'" --- -cc-- --'-:--':.;-c-c-I .. ..~~Hllmt.. ' -. ~ -. I PARKLAND ACQUISITION FUND: INTRODUCTIONS: HICKORY HILL PARK/ IOWA CITY FALL FESTIVAL: space or parkland in Iowa city to give serious consideration to acquiring part or all of the ADS property. She noted the association had sent a survey to residents in this area; 52% of the responses received to date indicated they would like this area to become open space. Weideman asked what the other 48% wanted; Scott stated there were a variety of responses, but most did not want the area developed as industrial or commercial. Weideman asked if she had any idea of the time frame, and Scott indicating she did not. Scott noted the association was in contact wi th ADS, and the company is aware of the neighorhood's concerns. The property has been appraised by ADS, and is valued at approximately $400,000; several developers are looking at the site. Weideman stated the commission would be looking at sites for possible parkland acquisition, one of them being the ADS property tonight. Weideman noted that the two considerations are money and what other open spaces are available in the neighborhood. Beasley asked if the final survey results could be made available to the commission; Scott indicated they would provide a copy once the survey is completed. Weideman stated that after discussions with Liddell and Trueblood, she drafted a memo regarding the parkland acquisition fund/hotel- motel tax. Various commission members indicated it expressed the commission's feeling well. Hoved by' Brandt. seconded by Liddell, to approve submittal of the memo to the city Hanager and city Council regarding ~arkland acquisition fund/hotel motel tax as written. Unanimous. Trueblood introduced the three student interns working for the department this summer; Jennifer Hurray, Buggie Brown and Rachel Eckert. Trueblood reported that Brandt and he looked at the area adjacent to the Regina School in Hic~ory Hill Park which Regina would like to use for their Iowa city Fall Festival alumni softball activities. Due to construction projects at Regina this year, there is lack of space for their annual alumni softball games which are held in conjunction with their Fall 2 /591 ~"""_--""'I _..-4 - ",r "j I , i ......--... -, Festival. Trueblood noted the area was included on the tour schedule, and that a determination could be made after viewing the property in question. Liddell asked how low the area is currently being mowed, with Howell stating 4-6 inches. COMMISSION TIME: Liddell reported she talked with Casey Cook and inquired about the property between Kennedy's Waterfront and Napoleon Park. He stated the area was owned by Metro Pavers and Southgate Development. Trueblood noted that Hills Bank has an option to purchase the portion of Sand Lake behind them, but that they would only be interested if the area can be filled in. Liddell noted that the Riverfront and Natural Areas Commission is pursuing an independent appraisal of the Kennedy's Waterfront area. I Watson asked if any progress had been made on the school board commission seat. Weideman stated she talked with Craig Willis; he supports the commission's standing on this issue and suggested that she contact Al Leff to obtain his signature on the proposed letter. DIRECTOR'S REPORT: Trueblood reviewed the tour schedule with the commission. He suggested that a complete tour of Hickory Hill Park to consider previous requests that the city obtain additional land for a "buffer area" be undertaken at another time, either by the entire commission, or a task force assigned to make a recommendation. ADJOURNMENT: Moved by Brandt. seconded by Beasley. to adjourn. Unanimous. The meeting adjourned at 4:40 p.m., and the commission departed for the tour of park facilities. HICKORY HILL VISIT: NOTE: When the commission visited Hickory Hill Park, no objections were expressed relative to Regina's use of the specified property for softball activities held in conjunction with the Iowa city Fall Festi val. 3 /59! ~___"''''_-Io'''__ ----.....-... ] . ...-~. , "1 I , ' ,,::; I ----..- -. .~~~ I i i I I I I , i i i , \ .... MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION JUNE 9. 1992.7:30 P,M. THIRD FLOOR, COMMERCE CENTER BUILDING MEMBERS PRESENT: Joyce Barrett, Bettv Kelly, Sue Licht, Doug Russell , MEMBERS ABSENT: Eleanor Steele, Kevin Hanick, Jay Semel STAFF PRESENT: Robert Miklo OTHERS PRESENT: Tom Walsh, Iowa Preservation Alliance CALL TO ORDER: Chairperson Russell called the meeting to order at 7:40 p.m, PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF APRIL 14,1992. MINUTES: Barrett noted that page 2 should be corrected to indicate that Bill Green represents the Johnson County Historic Preservation Commission rather than Friends of Historic Preservation. , Sue Licht indicated that page 3 should be corrected to state that she suggested Steve van der Woude be nominated for this year's award rather than for an award in future years, Kelly moved to approve the minutes of April 14, 1992 as amended. GUEST SPEAKER.TOM WALSH, IOWA PRESERVATION ALLIANCE: Doug Russell introduced Tom Walsh of the Iowa Preservation Alliance. Walsh stated that until recently, Iowa was one of only four states without a private statewide historic preservation organization, He said that the Alliance was formed in order to send out a wake up call to communities across the state so that there would be statewide efforts to preserve historic structures and areas, He stated that there has not been extensive redevelopment in Iowa up until this time and, therefore, historic buildings have not been in great danger of being removed. He said that is no longer the case and there is a need to have local groups organize and a forum such as the statewide Preservation Alliance to help them share ideas so that each one does not have to be reinvent the wheel. He stated that the Alliance also was a voice in the State House and made efforts to assure that the Historic Resource Development Program (HRDPI was funded through the REAP program, He stated that the Alliance also sees the need for a statewide preservation organization to influence the new International Surface Transportation Efficient Act (lSTEAI program which will provide funding for transportation.related enh~ncements, including historic preservation. ISf9 ~_~""~I .I_M -- --- i... 411". I 1 , "'1 'I , , . t. " ~_ _~J ',-,,:''-. ;.': ,:-:- -. Historic Preservation Commission June 9, 1992 Page 2 He said an additional goal of the Alliance was that of education. He stated that the Alliance recently held a conference on railroads in Creston that was well attended. He said that the Alliance also produces a quarterly newsletter and is available for communities when outside expertise is needed in the review of preservation issues, such as Bluffwood. I He said that in the future the Alliance wouid like to hire at least a half-time director, He said to fund the programs of the Alliance, there was a goal to raise a $1 million endowment. Russell asked if the efforts of the Alliance had received support of state legislatures, Walsh indicated that Representative Ostenberg, who will serve portions of Johnson County, has been instrumental in supporting the cause of preservation, He, also stated that Senator Lucas from Van Buren County was instrumental in having the iegislature adopt the tax abatement program for historic properties. He indicated that there is now a need to work with county boards of supervisors to implement such programs and that it was a goal of the Alliance to offer educational programs to boards of supervisors, Russell indicated that one of the goals of the preservation plan was to pursue cooperation with other preservation organizations such as the Alliance, Russell made the motion that $25 ,of the funds that have been donated to the Commission be allocated towards a Commission membershipin the Alliance. Kelly seconded the motion. The motion was approved 4.0. PRESERVATION PLAN UPDATE: Russell indicated that the Commission should comment on the iatest draft of the Executive Summary. Licht indicated that she was pleased with the content but would like to see the draft of the Executive Summary in an outline form so that it can be more easily read, Barrett concurred and said that a table of contents would be helpful. Kelly indicated that it would be helpful to highlight some of the statements. Licht indicated that she had a concern about the time frame for completing aspects of the plan. Russell stated that a timeline would be helpful. Licht suggested that the timeline be entitled as a proposed timeline so that the Commission does not feel pressured into completing each item in the specified time frame. Miklo indicated that Marlys Svendsen, the Commission's consultant, has prepared a timeline and that this could be labeled as proposed. Kelly indicated that she had concerns that the section regarding University involvement was important, but that it may not be implemented by the University, Barrett stated that at an earlier time Svendsen had suggested that a member of the University facility planning staff serve as a representative to the Commission. Russell indicated that he would like to see this contained as an objective in the plan. Russell indicated that he would also like to see a working definition of marketing approach appear in the document. Russell asked if Brad White had ever completed written comments regarding his visit to the city and suggested changes to the ordinance, Miklo stated that the plan refers to an appendix which is to contain a memorandum from Brad White including suggestions for a landmark ordinance, Barrett Indicated that the Commission should review this memo soon, Kelly indicated that the paragraph which describes the preservation planning process should refer to the fact that much of the plan is being funded by an HRDP grant. Miklo stated that from the comments of the Commission there appears to be a consensus that the Executive Summary should be shortened and that the strategic plan section with minor modifications /599 ~~"'-"--';M""= .. -..........---.-.. .....-.-.. , "'I I . , i i I I I I I i , I I 1 I ... c.',; I - ~, - ~ - - ~- -. Historic Preservation Commission June 9, 1992 Page 3 was appropriate as drafted and that the Executive Summary should contain only an outline. The Commission indicated consansus with this statement. DISCUSSION OF PRESERVATION WEEK: I Russell stated that the Commission should review this year's preservation activities and identify improvements for next year's program as well as designate a committee of two Commission members to plan next year's program. Miklo indicated that Monica Moen, Senior Planner. has suggested that the Commission itself nominate properties rather than solicit nominations from individual property owners. Barrett said that this was a good idea because some of those that the Commission asked to nominate their own properties were disappointed not to receive awards. Kelly indicated that the county commission suggested that signs be placed in the yards of the award winners, Barrett indicated that signs might also be placed in the yards of nominees. Russell indicated his disappointment with pre-awards press coverage. He said that the editors of the Pless Citizen did not respond to his concerns about the lack of articles and the fact that they did not print the guest editorial which he had submitted. Barrett suggested in the future the press be invited to the lunch before the program. Kelly indicated that she would be willing to serve on the committee for next year's preservation week program. SECTION 106 REVIEW-422 IOWA AVENUE: Miklo indicated that the Commission should make a determination as to whether or not this property is eligible for the National Register and that if it is, determine whether or not the proposed use of federal funds will have a negative impact. He indicated that the packet included a site survey which had Jim Jacobson's opinion regarding eligibility for this property, and the criteria for properties which are eligible for the National Register. He stated that the Commission only had limited information but may be able to make a preliminary determination, Russell moved that the Commission find that based on the limited information available the Commission finds that 422 Iowa Avenue is eligible for the National Register of Historic Places due to its architectural significance and that the proposed use of federal funds to acquire this property will have no negative effect, Kelly seconded the motion, The motion carried 4.0. DISCUSSION OF SUMMIT PLACE PLAQUE: Russell indicated that the Commission is being asked to approve a design for the Summit Place Plaque, but that a design has not yet been prepared, He said that at one point a woman from this neighborhood had expressed an interest and a knowledge of the history of the area. He indicated that he wouid review minutes of past meetings in an attempt to determine who that person was so that she might be contacted and asked to assist in the preparatiof of a design for the plaque. He stated that this item should be placed on the July agenda, PRESERVATION COMMISSION INFORMATION DISCUSSION: Miklo indicated that the 1992 Congress Historic Organizations wouid meet in Des Moines on June 12 and 13, and that he encouraged at least one Commissioner to attend, Kelly indicated that she may be attending, Doug Russell indicated that Rose Hill has been listed in the National Register of Historic Places. /5fr """'lilli,,,' ""....._,..""......lnr' .__.__. .............__.....-.._..." .., I _.. , .'1 1 , ' -c-,,-. _~ WJI. -. Historic Preservation Commission June 9, 1992 Page 4 Miklo indicated that the Commission has received two applications for certificates of appropriateness. He said that there was a need to schedule a special meeting to review these applications. Licht indicated that she would be available for a meeting at 4:00 p,m. Monday afternoon. It was the consensus of the Commission to schedule the meeting for 4:00 p.m. Monday, June 15. ADJOURNMENT: Barrett moved to adjourn the meeting at 9:25 p.m, Kelly seconded. The motion carried 4.0. Minutes submitted by Robert Miklo, \hpclJ.9 " I ~ UW,,!.,lll'~ 15~9 - ...... ~ -,- ""'/ " ;; I I J , I , , ! r- , ..... '.';.. ,', .-;.~.~:C~~:"7;:-::::-:~'-:':7'7~~.~~:~j::':'::~;:r 7 ..., -. . t~~\ MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY. JUNE 16. 1992 - 7:00 P.M., IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: John Ockenfels, Richard Blum, Howard Horan, Pat Foster MEMBERS ABSENT: Robert Hicks STAFF PRESENT: Anne Burnside, Ron O'Neil, Marianne Milkman CALL TO ORDER: Chairperson B1U!!l called the meeting to order at 7: 08 p.m. A quorum of the Commission was present. APPROVAL OF MINUTES: The minutes of the May 19, 1992, Commission meeting were approved as presented. AUTHORIZATION OF EXPENDITURES: Foster moved to approve the expenditures as submitted. Ockenfels seconded the motion and the expenditures were approved on a 4 - 0 vote. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: steve Schmidt asked the Commission how the waiting list for T- hangars is maintained. Blum stated that Iowa city Flying Service is to maintain the waiting list and it should be available to the pUblic. Assigning the hangars is to be done on a fair and non- discriminatory basis. There was discussion on what fair and non- discriminatory means. The commission directed O'Neil to obtain a 'current hangar waiting list and to post the list somewhere in the Terminal Building. ITEMS FOR' DISCUSSION/ACTION: , a. Iowa city Housing Rehabilitation I Land, use agreement - The final version of the agreement was discussed by the Commission. Burnside explained some minor changes from the draft agreement in the commission packet. A copy of the agreement between the city of Iowa city and Friends of Historic Preservation was discussed. Milkman reminded the commission that some fill dirt would be brought into the site. She estimated that about one foot of fill would be needed in some areas. 1'00 ...~ ~~ ~~._..., --,-_.. ----.. .. 'I 'I , ,! .mlRIiI'1'l!:~ .-_U"lL''''__'*1IAMIieIIlII , "1 1 , ' -" The easement with the School District was discussed. o'Neil suggested the Commission inform the School District of the intended use of the easement. O'Neil will contact the School District and inform them of the land use agreement and the need to use the easement for access to the proposed storage building. Torn williams, who farms, the Airport property, will have to be reimbursed if the city wants to build the storage building before the crop is harvested. In an effort to assist the Housing Rehab Program with this project, Ockenfels made a motion to have the Commission reimburse Williams if the amount is $ ,300.00 or less. Horan seconded the motion. The motion passed <I - O. Ockenfels moved to adopt a resolution for a land use agreement with the city of Iowa city for approximately one-third acre of land for the purpose of constructing a salvage storage building. Foster seconded the motion and at roll call vote, the motion passed 4 - 0, with Hicks being absent. b. Winkle-Jacob lease - The Commission discussed a memo from Foster describing the terms of the lease. The current lease costs are $ 4.44 per square foot. The new terms are for a three (3) year lease with an increase to $ 5.25/sq.ft. the first year, $ 5.75/sq. ft. for the second year and $ 6.00/sq.ft. the third year. The tenant will also install new carpet in some of the rooms at their own expense. I Horan moved to adopt a resolution to accept the lease with Winkle- Jacob Engineering, Inc. Ockenfels seconded the motion and at roll call vote the motion passed 4 - D, with Hicks being absent. Burnside stated that there seemed to be a discrepancy in the official name of the engineering firm. O'Neil will contact the firm and make any needed corrections. c. Gordon and schmidt Aircraft (GSA) : commercial business agreement - Ockenfels reported to the commission that the agreement is not completed. GSA may be interested in leasing some property from the commission. The issue will be resolved and a final agreement will be presented to the commission at the next meeting. d. Iowa city School system : annual lease - O'Neil stated that the annual lease with the School District expires on July 31. The lease is designed as a series of one year leases which must be renewed every year. In relation to the other land leases at the Airport, there may be a question of the School system paying fair market value for the property. Part of the consideration of the lease deals with the value of the permanent easement. The Commission will need to schedule a meeting with the School District to discuss this issue. This will 'be an agenda item for the July commission meeting. e. AlP 3-19-0047-03 : Feasibility study - O'Neil informed the Commission that the second Technical Advisory Committee meeting and a public meeting are scheduled for July 13, 1992, at the Iowa city ,'00 ~.......~ __'_'l~ _..-------~,~ ...--. -- ,.--- 'r 1 , i -. Public Library. The survey data collected by Coffman Associates will be discussed. CHAIRPERSON'S REPORT: Blum thanked the subcommittees that were working on the lease agreements. Blum reminded the Commission that the Fly Iowa 92 Aviation Fair will be held in Esterville on July 4; Fly Iowa 91 was hosted by Iowa city last year and S,ODO to 10,000 people participated. Blum also reminded the Commission of the Airport Fly-In breakfast on August 30. The Commission has annually sponsored a paper airplane throwing contest and Blum asked for volunteers to organize the event. After some discussion, Horan enthusiasticly volunteered to chair the event. COMMISSION MEMBERS' REPORTS: Ockenfels suggested that the commission proceed with recommending to the Council approval of a non-voting, non-city representative to the Commission. Blum stated that the Johnson County Board of Supervisors had expressed interest in recommending a person for the Commission. o'Neil will contact the Board to see if they are still interested in recoronending someone. Foster said he is working on a solution for air conditioning for the second'floor of the Terminal Building. Foster said it is not practical to repair the old unit or replace it with a similar unit. The old unit is a five ton unit. Foster stated that a two ton window unit would be sufficient. He said that a unit could be purchased for $ 600.00 to $ 7DO.00. O'Neil stated that Jones, from ICFS, said he has a used window unit that the commission could use. 0 i Neil will see if this is a workable solution. ADMINISTRATIVE REPORT: O'Neil told the Commission that ICFS had subleased Corporate Hangar #34. The lease prohibits SUbleasing without permission from the Commission and does not allow aircraft other than those of ICFS to be in the hangar. One suggestion was to terminate the lease and lease directly to the current tenant. Another suggestion was to allow ICFS to retain the lease but the rent would be increased to be equitable with the other corporate hangars. O'Neil will discuss the issue with Iowa City Flying Service. This will be an agenda item for the July Commission meeting. O'Neil reminded the Commission that there were currently no applications for the Airport Zoning Board of Adjustment. If the Commission is aware of anyone who is willing to serve, they must contact the city Clerk's office before June 23. 11000 -, The Fire Department has contacted O'Neil and would like to discuss a live-burn exercise at the Airport. This will be discussed at a future meeting when more details are available. The FAA has notified o'Neil that the PAPI lights for Runway 06/24 should be installed and activated by the end of July. Tom Kennedy has requested a new subdivision for part of the property located in the Runway Protection Zone for Runway 06/24. The Planning Department has informed O'Neil there are several issues to be resolved before the subdivision can be approved. This item will be monitored for further discussion. ' A company which would like to provide bungee jumping from a hot air balloon has contacted O'Neil to discuss what regulations apply. O'Neil will contact the FAA to determine what notifications are needed. O'Neil received a letter from the Iowa Department of Transportation which indicated preliminary approval of a $ 29,000 grant to install security fencing and gates at the Airport. Final determination of state grant funding will be made on July 7. This will be discussed at a future meeting. SET NEXT MEETING: The next regular Airport commission meeting is scheduled for July 21, 1992, at 5:30 p.m. ADJOURNMENT: Ockenfels moved to adjourn the meeting at 9:D2 p.m. ~eGQn ed the motion and the meeting was adjourned. , \ Foster 11.100 .._------~" - - -- ---- -....- .' '" . \C\~ ~~' MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY. JULY 09. 1992 - 12:00 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Robert Hicks, Richard Blum, Howard Horan, Pat Foster MEMBERS ABSENT: John Ockenfels STAFF PRESENT: Ron o'Neil CALL TO ORDER: Chairperson Blum called the meeting to order at 12: 12 p. m. A quorum of the commission was present. ITEMS FOR DISCUSSION/ACTION: a. Set public hearing - corporate hangar No. 34 - O'Neil stated that he discussed with E. K. Jones from Iowa city Flying Service provisions in the lease that prohibited SUbleasing without permission from the commission and which required that only the lessee I s own aircraft occupy the hangar. Jones agreed that he would ask to have the lease for hangar #34 canceled and the Commission could lease directly to Jim Miller and Greg Apel. Because the time remaining on the lease is more than three years, a public hearing is required. Foster made a motion to accept a resolution to set a public hearing on July 21, 1992. Hicks seconded the motion and at roll call vote, the motion passed 4 - 0, with Ockenfels being absent. b. Gordon-Schmidt Aircraft, Inc. lease - Gordon-Schmidt Aircraft, Inc. (GSA) , has proposed to lease the northeast room of the Terminal Building. They would like the option to be able to provide addition aviation services in the future. This may include charter, air taxi, flight instruction, etc. Steve Schmidt, from GSA, answered several questions presented by the commission. Schmidt stated that at this point, GSA does not have plans to expand from aircraft sales but they would like to have the flexibility to expand if the market warrants it. Access to other areas of the Terminal Building was discussed. Several solutions were discussed. O'Neil stated that Iowa city Flying Service has the right of first refusal at equal rent for this room in the Terminal Building; The commission must determine if they want to enter into negotiations with GSA to lease the northeast room of the Terminal Building. If they want to negotiate on the lease, ICFS must be given 15 days to respond to leasing the room at equal rent. I ~(J() __ _..____.._____.__.~-.....-~w----..-....-..-- brll:I'-''''- - - _~L ,J_,e,. ",,,. -. Foster made a motion to accept a resolution to enter into negotiations with GSA to lease the northeast room of the Terminal . Building. Horan seconded the motion. At roll call vote, the motion passed 4 - 0, with Ockenfels being absent. O'Neil will draft a letter to reFS, providing them with the option to lease the room at equal rent. ADJOURNKENT: p.m. Foster seconded /(,00 ..,'., ..' ___.____._.._~__ AlMol'\fMlV\Mll~IUI_ ----...-- i I I I 1 , , l. I I 1 I I I I I I i I I ....... .~, ....... ...., ...:., 'I ,I ;.' '.', <"i -~---...-r---~ -, .~)~) , "1 'I , MINUTES IOWA CITY PLANNING & ZONING COMMISSION JULY 16, 1992 - 7:30 P.M, CIVIC CENTER COUNCIL CHAMBERS PR~UM!~;q~Y SUbject to Approval '-', MEMBERS PRESENT: Ann Bovbjerg, Casey Cook, Pete Cooper, Richard Gibson, Tom Scott MEMBERS ABSENT: Sallv Dierks, Vacancy STAFF PRESENT: Miklo, Moen, Rockwell, Schoon, Boothroy, Neff OTHERS PRESENT: Chuck Mullen, Lawrence Sawyer, Ray Glass, Lyle Muller, Marty Kelly, Larry Smith, Gary Nagle, John Ockenfels, Tom Alberhasky, Gail Kellar, Tom Werderitsch, Jim Engler, Tom Glumac, John Dane, John Moreland, Larry Schnittjer, Lenny Pulkrabek, Julie Pulkrabek CALL TO ORDER: ,,-.' Chairperson Scott called the meeting to order at 7:43 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval by a 5.0 vote, of an ordinance amending Zoning Ordinance Section 36-27, General Industrial (1-1) zone, to permit grain milling and processing as a provisional use. 2. Recommend approval by a 5-0 vote, a proposal to rescind the RM.145, High Rise Multi-Family Residential Zone, Regulations of the Zoning Ordinance. 3. Recommend by a 5-0 vote that the City Council forward a comment to the County Board of Supervisors finding that the request by Pleasant Valley, Inc. to rezone one acre of a 54-acre tract located 1 Y, miles sOllth of Iowa City from, A 1 to RS is consistent with the mutually agreed upon Fringe Area Policy for Area 6. 4. Recommend approval by a 5-0 vote of SUB92.0009, the preliminary plat,of ParkWest Subdivision, Part One, a 9.37, 23-lot residential subdivision located at the south end of Teg Drive, east of Willow Creek Park. 5, Recommend denial by a 5.0 vote of SUB92-0014, the preliminary and final plat approval of the resubdivision of Lots 12-15, Prairie View Estates, Part One, a 6.16 acre, 4-lot residential subdivision located south of the intersection of Kyle Drive and Banbury Street. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENOA: There was none. ItJ (J I I ~_,gIt14 - 1,\(Klt!W~... -..-- ......- I 1 , , --, Planning & Zoning Commission July 16, 1992 Page 2 , CONSIDERATION OF THE MINUTES OF THE JUNE 18. 1992. MEETING: Bovbjerg moved to approve the minutes of the June 18, 1992, meeting as circulated. Cook seconded. The motion carried 5-0. ZONING ITEMS: 1, Public discussion of an ordinance amending Zoning Ordinance Section 36-27, General Industrial Zone, to permit grain milling and processing as a provisional use. Miklo reviewed the staff memorandum dated July 16, 1992. He also reviewed the locations of the 1-1 zone in Iowa City. Staff recommended approval of ordinance amendments to Zoning Ordinance Section 36-27, to permit grain milling and processing as a provisional use in the 1-1 zone. Miklo indicated that additional information on grain milling and processing is available in a staff memorandum -from David Schoon dated July 13, 1992. In response to a question from Scott, Miklo stated that the proposed amendment was drafted by City staff after research had been done on grain milling and processing. He said the ordinance was reviewed by employees of General Mills, who felt that it was acceptable for their purposes. In response to a question from Cook, Miklo indicated that both he and Schoon had toured the General Mills plant in Cedar Rapids. He explained that the observed some of the operations at the plant and from the exterior there was no evidence of dust being released, He noted that railroad cars were pulled into enclosed buildings for grain exchange. He stressed that during the tour they were not exposed to any unpleasant odors and he was impressed by the quality of the operation. In response to a question from Scott, Miklo stated that staff intentionally excluded wet grain milling from the ordinance amendment. Public discussion was opened at 7:51 p.m. Chuck Mullen. counsel to General Mills, complimented staff on the research they conducted on the grain milling process. He noted that staff came to an independent judgment of what would be acceptable in this community, Mullen requested expedited consideration of the ordinance amendments because there are letters of intent that include time frames that must be met. He indicated that representatives from General Mills were available to answer any questions, Bovbjerg asked for information on monitoring and enforcement with regard to air quality, Mullen responded that the Iowa Department of Natural Resources is the monitoring body for air quality. He said that they do conduct surprise visits to plants as well as scheduled visits, He stressed that General Mills also tests their own performance through outside consultants. He said they conduct self-monitoring in order to avoid the discovery of a problem by an outside agency, He said that the Iowa Department of Natural Resources test results are public records. /~Ol ~~~.~ -,.... -.-,---.,......-.......... , -.. - "-. - -. Planning & Zoning Commission July 16, 1992 Page 3 Schoon explained that he had contacted the Iowa Department of Natural Resources about this issue. He explained that when a company wants to establish this type of facility, they must file for a permit to install the appropriate equipment. He stated that the company is required to demonstrate that they can meet the DNR regulations. Schoon explained that the Iowa Department of Natural Resources conducts annual inspections at all facilities and more frequent inspections occur if necessary. He stressed that the inspections can be spot checks or announced visits. He noted that the department also responds to complaints from the public. Schoon stressed that the Iowa Department of Natural Resources has no regulations regarding odors. Lawrence Sawver, General Mills, stated that the company has been a food processor for over 80 years. He stressed that food plant jobs are stable and the employment is p'redictable, He said they anticipate creating 50.70 jobs in the community immediate. Iy. He stressed that they encourage their employees to hecome involved in the community. Sawyer noted that General Mills has stayed in communities as an employer even when other companies have left the area. He noted that they are the last major employer in South Chicago that is involved in food processing. He emphasized that food production is a stable employer because as the population grows, so does the need for the facility, Sawyer noted that General Mills has a reputation for being a good neighbor. He indicated that General Mills has five plants that are located in the middle of communities, He stressed that when there is e problem, they work with the neighbors to solve it. He said that to facilitate this type ,of resolution, the company makes sure that the plant manager is actively involved in the community. Sawyer said he understands there is concern regarding odor and dust. He said he would encourage people to go to the Cedar Rapids General Mills plant. He stressed the nature and character of the company, Gibson asked if he would anticipate requesting a zone change in the future to permit wet grain processing, Sawyer responded that he would not anticipate this type of request, He stressed that General Mills does not have any wet milling operations in their facilities and it is not necessary for their product lines, Rav Glass. 801, stated that he wa~ present at the meeting on behalf of the 801 80ard, who, voted unanimously to encourage the Commission to vote in favor of this ordinance amendment. Lvle Muller, 7 Princeton Court, stated that he owns property adjacent to the Can Company site. He stressed that he does not know of any business he'd rather have as a neighbor. He noted that General Mills will bring jobs to the community and pay taxes. He said he would like to be able to support them in any way that he can. Martv Kellv. ICAD, stated that he has had the privilege of working with General Mills for the past several months in helping them put the situation together so they could positively come to this community, He said he has been able to learn about General Mills and how they act and react with the community, He noted that there is a fair amount of support for General Mills and asked all those present at the meeting in support of their request to please stand. 1(P~/ . ._____._.!':~.~ 'l -'''""''tr-----.--.......-.. ....., .....--....-....-. ......_~-----.. I 1 , ---....-----------".,..------- ..... .. 'I " , ' -, Planning & Zoning Commission July 16, 1992 Page 4 Larrv Smith, Plant Manaoer of Millard'Refrioeratino Service, stated that their plant is located south of the proposed General Mills site. He indicated that General Mills has been a customer of theirs since 1988. Smith said General Mills has the strongest quality assurance program of any company Millard of Iowa City does business with. He said that this community will see a clean and attractive facility in General Mills. He ' said the rezoning would also allow Millard to expand their business in Iowa City, which would mean evenmore jobs in the community. He said that at a time when both Iowa and Iowa City are attempting to keep jobs and expand business, not allowing the rezoning would be counter-productive. Smith noted that General Mills has received numerous awards and commendations for their cleanliness, employer relations, and community involvement. He said to deny the request would result in the probable loss of jobs in the community and the loss of an asset to the community. Garv Naole. President of the Villaoe Green Homeowners Association, said that ha represents 219 homeowners who are the neighbors just north of this area. He said there are concerns regarding odors in this part of town. He stressed that there have - been problems with some existing businesses in the area. He stressed that they welcome new jobs and businesses, but still have concerns with odors and environmen- tal problems. He stressed that not many people in the area are familiar with the grain milling process. He said they rely on the City staff to research the topic and to help keep the southeast side of Iowa City smell.free and environmentally clean, He said the concern is not just with noxious fumes, but stressed that many odors can be annoying if they are smelled 24 hours each day, He asked that before approving this item, the Commission sees to it that every 't' is crossed and every 'i' is dotted, John Ockenfels, President of Citv Carton in Iowa City, stated that his business has dealt with General Mills for quite a few years. He explained that he lives at 1208 Michele Court so his house is close to the potential General Mills site, He said he absolutely welcomes General Mills to the community and he has no concerns what. soever, He emphasized that he knows the plant operations in Cedar Rapids and they are good, He said smell and dust concerns can be alleviated because they don't exist. Tom Alberhaskv said he probably owns the most property in this area. He said he owns 70 acres which surround this area and he is in favor of General Mills, He stressed that they are not objectionable and have a good operation that produces food that we eat every day. He said he is the most affected property owner because of the 418 families who live on his property, He stressed that he sees no objections and expressed the hope that the Commission would approve this request. Gail Keller, 51 Wakefield Court, stated that In February when concerns regarding odors in the southeast portion of Iowa City began, she and some neighbors sent letters to the City Council with their concerns for emissions in this area. Keller explained that one month later they had a meeting that over 100 people attended and expressed concerns for the air quality in the southeast side of Iowa City, She said she would have no objections to a clean, non.smelling company coming to the area, but that she's learned in the past month or two while researching these issues that what we don't smell can also be a danger. Keller asked that the Commission find out what I~al ~W_--------:Iii..l~ ___._M__....~lr. ..... - ...--.. -.-..- 'J 1 , -. Planning & Zoning Commission July 16, 1992 Page 5 stack emissions, if any, there will be from this facility. She asked that the Commission find out if General Mills will report any emissions under the Toxic Release Inventory and if they have pollution control equipment with heat oxidizers to control the emissions. Keller explained that at the present time, peopie in the area must deal with 959 tons of emissions from the stacks at H.P, Smith, UTA, and Procter & Gamble. She said of special interest to her, something she has learned during her investigation of this issue. is that the Department of Natural Resources looks at each stack as if it is standing alone in a cornfield and there is no consideration of the cumulative effects when permits are issued. She asked that the Commission look at these issues before they take a vote on this problem. She gave members of the Commission copies of the letter that was sent to City Council. Tom W. Werderitsch. Chairoerson of the Economic Develooment Committee of the Chamber of Commerce, stated that General Mills is the type of business everyone involved in economic development tries to attract to our community. He explained that he has met with representatives of General Mills and has gone over the company's background and believes that everything good that's been heard about General Mills is true. He stressed that tho,; are a good company to work for and that the ordinance as drafted addresses concerns pertaining to wet milling and emissions from dust. He said if we cannot encourage businesses such as this to come to Iowa City through carefully considered ordinances, then Iowa City will lose out. He stressed that he would hate to see this happen. He noted that the neighbors' concerns must be addressed and he is sure that staff has taken this under consideration. He emphasized that we should do whatever we can to have good solid businesses come to our community, Jim Enaler, Human Relations Manaaer for Thomas & Betts, stated that in April of this year, Thomas & Betts announced that they would be leaving Iowa City, Engler explained that they employ 150 full-time employees and up to 30-40 temporary employees at any point in time. He reported that their payroll approaches $10 million annually and that they pay several hundred thousand dollars in taxes that Iowa City will be losing. He stressed they are a high tech plant that is involved in sophisticated manufacturing. Engler reported that of the 150 full-time workers, since April they have been able to generate 27 jobs and at least 20 of these jobs are in the southern part of the United States, He said speaking on behalf of the employees, he would like to see General Mills and businesses like it relocate to Iowa City to replace some of the lost employment opportunities the Thomas & Betts workforce is experiencing. He stressed that these are high skills and high tech employees with experience and the average plant wage is $12,50 per hour with excellent benefits. Engler stated that these jobs must be replaced and General Mills could do that. Scott Indicated that he would like to have some questions answered regarding emissions. He asked if the Cedar Rapids General Mills plant Is under the Department of Natural Resources regulations regarding stack emissions, Tom Glumac. Plant Technical Manaaer for General Mills in Cedar Raoids, stated that the stacks In Cedar Rapids fall under DNR regulations, He said they have dust /flO! _ ____.__. ___.______._.__ .AoMI...t>Ill'I"'_~_'~""'''''' ~-. ,_...................".____._. ~-_...... ............--.. ....------------,,-r--------- -, ,I I , Planning & Zoning Commission July 16, 1992 . Page 6 collectors and scrubbers on the stacks and all of the stacks are filtered before being discharged into the atmosphere. In response to a question from Scott, Glumac stated that he would anticipate that grain particulate and water vapors would be the only stack emissions at the Iowa City plant, but he stressed that they would be fiI~ered so they would not be in excess of any regulations. Scott asked if there would be any toxic emissions. Glumac responded that there would not be toxic emissions and stressed that they are a food company whose products are not considered toxic. Scott asked if any of the substances used in the processing of the food couid be toxic. Glumac responded that none of the substances used are toxic. Scott stated it was his understanding that the DNR does take into account the cumulative effects when they do particuiate testing. Glumac stated that this is correct. He stressed that stacks are reviewed cumulatively and once they exceed a certain value there are requirements for additional testing and possibly additional equipment would be needed to decrease the level to an acceptable amount. In response to a question from Scott, Glumac stated that the emissions of the general area and plants in the surrounding area are considered somewhat for overall policy considerations by the DNR, He said the stacks are primarily reviewed for the local area around the plant and other locations may be addressed if there is a joint effort made to decrease the level of emissions in an area. In response to a question from Scott, Glumac stated that Iowa did adopt the most recent guidelines under the Clean Air Act. Public discussion was closed at 8:26 p.m. Cooper moved to approve an ordinance amending Zoning Ordinance Section 36-27, General industrial Zone, to permit grain milling and processing as a provisional use. Cook seconded. Gibson noted that at the informal meeting on Monday, he raised several issues and got satisfactory answers from staff. He stressed that staff is satisfied that a limited zone permitting this use should not be considered. He emphasized that staff is comfortable with allowing this new designation to apply to all 1.1 zones in Iowa City. Gibson explained that he had suggested setting performance standards to deal with quality of emissions and was satisfied with staff's response on this issue, He stated that he was impressed with the high level of confidence demonstrated on the part of staff and on the reliability of the DNR regulations. He stressed that Iowa City prides itself on being' a clean industry town and he is satisfied that this is like to become the outcome of this ordinance. He stressed that everyone needs to understand that the zone change isn't to accommodate just General Mills. He stressed that once the zone is changed, , anvone can have this type of facility if the meeting the zoning requirements. Gibson said he would vote in favor of this item and is comfortable doing so. Bovbjerg stressed that she is very much opposed to any rezoning that appears to or is catering to a specific person or business. She said she has been appalled at communities that have let companies come in for two-three years, make a killing, and then leave, She stated that job encouragement programs have often been misused by some companies. She said some towns have been stung and she does not want to see this happen to Iowa City. Bovbjerg said she believes this ordinance change is I~O/ ~~""""'~_"""'fW"""'_ _..._......____.... .!:I ...--. - - " - - '-, Planning & Zoning Commission July 16, 1992 Page 7 something this county can live with very well. She stressed that it puts this county and this company up as an example of how this can be done well. She stressed that any other company will have to follow the same guidelines. Cook expressed his agreement with Gibson and Bovbjerg. He expressed a concern that we live in a primarily agricultural state and we cannot hope to compete effectively from an economic development standpoint unless we can accommodate grain processing. He noted the recent loss of jobs at Thomas & Betts and the NCS plant. He said it is clear that if this plant smells, puts out toxic fumes or dust particulate, then Iowa City would not forgive the Commission. He indicated he is satisfied this will not be the case. He said he believes it's the feeling of everyone on the Commission that economic development depends on a high quality of life and he stressed that he feels this is a win-win situation, Cooper indicated he would vote in favor of this item, He said he has been past the General Mills plant in Cedar Rapids numerous times and has never smelled anything offensive. Scott stated he agreed with the comments of the others, especially regarding staff's work. With regard to the issue of emissions, he thanked Gail Keller for her questions and General Mills for the responses. He stressed that Iowa adopted the rules and regulations of the 1991 Clean Air Act amendments as their own. He said having gone through the requirements for a permit recently himself, he think's staff's assurances on the DNR regulations covering any stack emissions are well-placed, He noted that Cook had mentioned both the Thomas & Betts and NCS loss of jobs, He said that from the comments of the other Commissioners, he believes that no one would agree with approving this item merely because of economic deve!opmant or the issue of job creation, but he stressed that this is an important consideration. He expleined that on the television they spoke with a 55-year aid woman regarding her fears of unemploy- ment after 1 B years at Thomas & Betts. He stressed that our awareness of the hardships that exist in a time of slow economic recovery have been heightened this past week by anyone who watched the national poiitical convention held in New York. Scott said he echoes the comments by his fellow commissioners that if it weren't a "good and clean" industry and the Commission recommended that the Council approve of the change, the community would not forgive them. He emphasized that he does not think that this is the case, The motion carried 5-0. Scott announced that the City Council public hearing is scheduled for August 4, 1992, 2. Public discussion of the proposal to rescind the RM.145, High Rise Multl.Family Residential Zone, regulations of the Zoning Ordinance, Moen reviewed the staff memorandum dated July 16, 1992, Staff recommends that all references to RM.145 zone regulations within the Iowa City Zoning Ordinance be rescinded, ~....,..,.,..,...,_____..~_~'" .,..>l..l..._. _ IfJOL " I 'I , ' i 1 , ' -. Planning & Zoning Commission July 16, 1992 Page 8 i. . Public discussion was opened at 8:46 p.m. There was none, Public discussion was closed at 8:46 p.m. 80vbjerg moved to approve a proposal to rescind the RM-145, High Rise Multi-Family Residential Zone, regulations of the Zoning Ordinance. Gibson seconded. The motion carried 5-0. 3. CZ-9228. Public discussion of an application submitted by Pleasant Valley, Inc., to rezone one acre of a 54-'acre tract from A 1, Rural, to RS, Suburban Residential. This site is located in Fringe Area 6 approximately 1 Y, miles south of Iowa City in the southeast quadrant of the Nursery Lane and Sand Road intersection. Rockwell reviewed the staff memorandum dated July 16, 1992. Staff recommended that the Commission recommend that the City Council forward a comment to the County Board of Supervisors finding that the request to rezone the one-acre tract from A 1 to RS is consistent with the mutually agreed upo~ Fringe Area Policy for Area 6, Public discussion was opened at 8:48 p.m. There was none. Public discussion was closed at 8:48 p.m. Cooper moved to recommend that the City Council forward a comment to the County Board of Supervisors finding that the request by Pleasant Valley, Inc. to rezone one acre of a 54-acre tract located 1 Y, miles south of Iowa City from A 1 to, RS is consistent with the mutually agreed upon Fringe Area Policy for Area 6. Cook seconded. The motion carried 5-0. ,', DEVELOPMENT ITEMS: ,. Public discussion of a proposed ordinance amending the site plan review process for multi-family residential, commercial and industrial developments and a proposal to repeal the Large Scale Non.Resldential and Large Scale Residential Development regulations of the Iowa City Code of Ordinances, Scott stated it was his understanding that if he requested a deferral of this item, it would be deferred. Public discussion was opened at 8:50 p:m. There was none. Public discussion was closed at 8:50 p.m. /ft;fJ! .AtM,..........~"'_ ',1 - - ~1:~---- ~-- .... -, P' "I 'I , , -. Planning & Zoning Commission July 16, 1992 Page 9 Gibson moved to defer discussion of a proposed ordinance ame.lding the site plan review process for multi-family residential, commercial and industrial developments, and a proposal to repeal the Large Scale Non-Residential and Large Scale Residential Development regulations of the Iowa City Code of Ordinances to August 6, 1992. Cook seconded. Scott stated he would like to have the Commission revisit the section on public notice based on a discussion he had with the City Attorney. ,The motion carried 5-0. 2. S-9007. Public discussion of an application submitted by Paul M. Kennedy for prelimi~ary plat approval of Kennedy's Waterfront Addition, Part Three, a 30,29 acre, 11-10t commercial subdivision located west of Gilbert Street, south of Stevens Drive. (45-day limitation period: waived.) Miklo explained that the applicant had requested a deferral to August 6, 1992. Public discussion was opened at 8:51 p.m. There was none. Public discussion was closed at 8:51 p.m. Bovbjerg moved to defer S-9007 to August 6, 1992. Cook seconded. o,.-c."-::..-. Cook explained that he had arranged for Mr. Kennedy and other landowners in the area to tour the Sand Lake area with members of FIRST. He invited other Commissioners to join the tour beginning at the Hills Bank parking lot on July 23, 1992, at noon, The motion carried 5.0. 3, SUB92.0009. Public discussion of an application submitted by KM, c/o John Moreland for preliminary plat approval of Park West Subdivision, Part One, a 9.37 acre, 23-lot residential subdivision located at the south end of Teg Drive, east of Willow Creek Park. (45.day limitation period: July 26, 1992.1 Miklo reviewed the staff report dated July 2, 1992. He indicated that the plat had been revised to show a pedestrian easement connecting the three cul.de-sacs as well as correcting the remaining deficiencies and discrepancies, He explained that staff had received a letter from John Dane regarding the possibility of the City acquiring a portion of the remainder of the tract when future development occurs, Staff recommended approval of SUB92.0009. In response to a question from Bovbjerg, Miklo explained that the walkway between Lots 17 and 16 would be installed when the street is constructed, He explained that the walk would be within the public right.of.way and would be maintained by the /(,tJ/ ."1,~.,4,~~_. -... .1. _.._.....__...............~ ..- ~ -, - - -, Planning & Zoning Commission July 16, 1992 Page 10 adjacent property owners. He said it would be a four foot wide concrete walk. Bovbjerg asked if the plat as presented had any effect on future phases of develop- ment for the area. Miklo explained that it set a pattern for the development and provided access for future development. He said staff felt the concept plan was workable, but could be subject to change. Public discussion was opened at 9:00 p.m. John Moreland. aoollcant, stated it had been a long process, beginning with a design that went further to the east, backing up residential lots to the creek. After speaking with City staff. they selected the design now presented to the Commission. With the boundaries situated as they are, the cui.de-sac must be the extra 60 feet in length. , As far as being a hindrance for City services, he said the garbage trucks in some subdivisions go up one side of the street and down the other side'so he didn't see how the extra 60 feet of cui-de-sac would cost the taxpayers, He thought it wouid be the same with snow removal. Moreland said they were going to loop the water main through the easement, but the City Engineering Department requested that this be taken off the plat. He explained thac the sidewalk from Hafor would be connected to the street in the proposed subdivision, Moreland explained that people would be able Co walk from Hafor Circle to Teg Court and down to the next circle and then walk all of the way around the block. He anticipated coming back to the Commission with the preliminary plan for the rest of the subdivision in the fall. Miklo explained that staff had recommended that the two cul.de-sacs be connected fer better traffic circulation and better provision of public services. He said the Public Works Department had indicated that generally for garbage collection. the trucks only go down the street one way. He explained the concern about snow removal was that cul-de-sacs are more difficult for the plows to negotiate, He said this adds to the time that the City vehicles are on the street and sometimes there is also damage to cul-de- sac curbs. Cook expressed his appreciation for Dane's response to concerns Cook had raised at the Commission's informal meeting. Cook said it was clear that no' one had approached Dane regarding the City purchasing or having land dedicated to the City as part of Willow Creek Park. Cook advised Dane that the City would be most appreciative if Dane would be interested in such a transaction. Cook had gone on a tour with the Parks and Recreation Commission and this was one site looked at. Cook explained that this site had also been discussed in Neighborhood Open Space Committee meetings in terms of extending Willow Creek Park as a community-wide park to take the stress off neighborhood parks, He asked Dane to explain his intentions for this property. John Dane stated that he had spoken with Karin Franklin. She had thought that the Parks and Recreation Department might be contacting him. Dane had never heard from the Parks and Recreation Commission, He noted that the area falls within the I ftJlJ/ I I , -. Planning & Zoning Commission July 16, 1992 Page 11 100-year floodplain so there would be problems in developing the site. He stressed that the land has some value. He thought it would be best to talk about the City acquiring land when the other 30 acres was developed. He had no real plans for the property now except to .continue farming it, Cook had talked to Terry Trueblood, Director of the Parks and Recreation Department, and indicated that Dane should expect either Trueblood or someone else from the Parks and Recreation Department to be contacting him. Cook said as the City permits additional development to occur, the City would be adding value to this land. If the City eventually had to purchase the site, then it would be hurt by continuing to approve development in the area. He was looking for some sort of a commitment as to what the arrangement could be in the future. Cook stressed that as a contingency for approval of the next preliminary plat for this subdivision, he would push hard for some sort of commitment. He said his vote in favor of this preliminary plat was being made with the understanding that with the next preliminary plat he'd be looking for some kind of arrangement, preferabiy dedication of land. Dane said that Cook should know that John Dane had never had an overwhelming desire to give away his land, but he was willing to talk to Trueblood or anyone else from the Parks and Recreation Department. " . Scott had spoken with Karin Franklin regarding the continuation oi Abar Avenue across Willow Creek. At this point, there are some indications that it may not be in the City's interest to connect Aber east of Burry Drive and Aber as shown south of the future development. He said this is an issue that is to be addressed by the' Planning and Community Development Department, the Public Works Department and JCCOG for a recommendation to be made to the Commission prior to approval of the next preliminary plat. He said if the City does not bridge Willow Creek, there was still a position among City staff to include pedestrian access over the creek. In response to a question from Gibson, Miklo stated that there was a consolidation of the two storm water basins shown on the revised preliminary plat. More details would need to be presented with the final plat, ,Moreland said that if the two basins are connected, then some trees would need to be removed. He had been required to retain the trees along the perimeter of the site as part of the conditional rezoning agreement for property to the south. He intended to run a sidewalk all the way around the basin. If he connected the ponds, he would need a bridge over the ponds, He wanted to retain the trees and to run a sidewalk around the basin, Miklo had spoken with the City Engineer who had suggested combining the two basins. Miklo stated that Public Works felt that the newer pond would not need to be as large if combined with the existing pond, but did not feel strongly one way or the other, Miklo said that at the preliminary plat stage, the plans were acceptable as presented. With the final plat, the details could be worked out in the construction plans. In response to a question from Gibson, Moen explained that as a condition of rezoning the area to the south, Moreland was required to retain the trees to serve as a buffer I ~()I ~""'''''--''-'-~'_.i!b'B.l --, " , T __ ...,__.._.. ~~" -. Planning & Zoning Commission July 16, 1992 Page 12 between the residential development to the south and the lower density residential development to the north. She said in anticipation of further development of this site, staff could look at the language in the conditional rezoning agreement to see if there was latitude within the agreement, or if concurrent with a plat for the area to the south, there should also be a request to amend the conditional rezoning agreement to ensure that the intent of the rezoning was preserved. Moreland indicated that he is in the process of installing a aerator in the basin, which would only accommodate a basin of the size t~at was originally approved. He was not sure how the aerator would work if the two basins are combined. Moreland stressed that trees are a selling point for the development. He preferred to retain as many of them as possible. He said if the trees were removed, then single-family development would be looking at multi-family development. Miklo reiterated that the Public Works Department did not have a strong position on whether or not the basins should be connected. Larrv Schnittier. MMS Consultants. stated that the plat now shows grading at the dike of the West Side Park stormwat.r basin. He said this did not preclude connecting the two basins, but 3150 did not require it, because no water levels were shown on the preliminary plat. He said he would prefer to work this issue out with staff, Scott said his personal preference was not to have two basins combined. Schnittjer indicated that the plat could be modified before going to Council, In response to a question from Bovbjerg, Schnittjer said excess capacity Is possible if one basin can flow into the other, but it wasn't required that this be done. Gibson suggested that staff and Schnittjer could decide what would be best under the circumstances in terms of storm water capacity and retaining the trees. In response to a question from Bovbjerg, Scott interpreted the conditional rezoning agreement to mean that the trees should be retained. If the tree line is altered, then the conditional rezoning agreement must be amended. If there is an agreement reached between staff and the applicant, the Commission should be notified of the agreement. Scott said if there is a strong disagreement on the part of the Commission to the agreement reached between staff and the applicant, the Chair will voice it at the Councilleve!. Public discussion was closed at 9:26 p.m. Bovbjerg moved to approve SUB92.0009, the, preliminary plat of Park West Subdivision, Part One, a 9.37 acre, 23.lot residential subdivision located at the south end of Teg Drive, east of Willow Creek Park. Gibson seconded. Gibson felt that the extra 60 feet of cul.de.sac was not significant and staff's arguments were not persuasiue. With regard to the difficulty of plowing snow on cui. de-sacs, the cui. de-sac is not the issue but rather the length of the road was the issue, He stressed that the large lots would mean fewer people would be residing on this street than on a regular length cul.de.sac. Cook thought it was not unreasonable for the Commission to consider that lots on cul.de-sacs tend to be more salable. He stressed there are also design considerations, but felt the extra 60 feet for the cul.de. sac would be insignificant. He complimented the developer for linking the three cui-de. " -.--..;......-....---..... ""P~____"".., ~...,.._._- LtLQI__ , i , , -..----- -"..,- -.-. -. Planning &. Zoning Commission July 16, 1992 Page 13 sacs with pedestrian accesses. He said he would be voting in favor of this item, but when the preliminary plat came in for other phases, he would be concerned with resolving the issues of a bridge and parkland dedication. He looked forward to that process. Scott said linking the cul-de-sacs for vehicular access could result in a poorer design than what was proposed by the applicant. The motion carried 5-0. 4. SUB92-0012, Public discussion of an application submitted by Karl and Leona Buchmayer for preliminary plat approval of Furrows Edge Acres, an approximately 67.3 acre, 16.lot residential subdivision located east of Highway 1 and north of Fox Lane in Newport Township. (45-day limitation period: waived to July 16, 1992.) Rockwell reviewed the staff report dated July 2, 1992. She reviewed a memorandum from Jeff Davidson dated July 16, 1992, referring to his discussion with Doug Frederick, Johnson County Engineer, Frederick favored Penney Lane as the access to Highway 1. Staff and the Commission concurred that with the amount of traific on Highway 1, it would be desirable to limit the number of access points onto Highway 1. Staif recommended that the preliminary plat for Furrows Edge Acres be approved, but encouraged accommodations to be made in the preliminary plat design to decrease the number of access points from the development to Highway 1. In response to a question from Cook, Rockwell indicated that there was a note on the plat limiting the access to the north to serve only the two adjacent lots, Lots 1 and 2. Public discussion was opened at 9:40 p.m. Lonnv Pulkrabek, 1/42 Bon Aire, stated that he and his wife wanted to purchase Lot , 6 at the end of Fox Lane. He saw problems with converting Fox Lane to a cui-de-sac. He was not sure who would pay for this conversion. He noted that Johnson County was unlikely to pay f Jr the change, because Fox Lane is such a low priority for them. As development occurs further to the east, it would bring even more traific through this subdivision. He didn't feel using just Fox Lane for access would be a good idea. Pulkrabek stressed that this had been a long, drawn out process. He expressed the ,concern that the City and County may not be able to reach a compromise with regard to the roadway, He did not have any problems with the design as shown, but said the people who currently reside in the area might be inconVenienced by going through the proposed subdivision if Fox Lane were closed, He didn't understand why the City would have a problem with the access when the Iowa Department of Transportation had indicated that tho access points were acceptable. He stressed that even if the area were annexed, both accesses have good sight distances on Highway 1, Julie Pulkrabek. 42 Bon Aire, asked if there was an agreement between Johnson County and Iowa City that gave Iowa City the authority to deny the access points as proposed. Scott responded that regardless of the City's recommendation with rezonings, the Johnson County Board of Supervisors can go ahead and rezone a tract. He explained that the City Attorney's Office had generally felt that the City had the IloOl- ~IVPW_._.'--- ' .....___.....1.1.1' ....--..-_"""'.... ...-....._ ~, ' --'-. 'I 'I , -, . Planning & Zoning Commission July 16. 1992 Page 14 right to recommend denial of a subdivision in Johnson County. He said this issue would be discussed by the Johnson County Attorney's Office and the City Attorney's Office. Julie Pulkrabek said that the people who currently reside in the area had already asked Karl Buchmayer to give up 14 feet of land to allow for the improvement and widening of Fox Lane. She said if Fox Lane were cul-de-saced, these same property owners were likely to say it was Buchmayer's responsibility to improve Fox Lane as well as constructing Penney Lane and the connecting roadway. She said that this seemed to be oppressive, because it results only from Buchmayer being the last property !.owner to develop in this affia. She noted that Johnson County was allowing itself to get rid of any maintenance responsibility for Fox Lane in the process. She asked what would happen if the City were to annex this area. Scott responded that generally the City takes over all streets in areas that it annexes. Julie Pulkrabek noted that cul.de-sacing Fox Lane would result in a decreased ability for fire departments and police depart- ments to reach these subdivisions in a timely manner. Scott asked for information on the development along Woodland Lane to the south. No one had information on how many lots were located in that area. In response to a question from Scott, Schnittjer stated that Buchmayer had indicated he was willing to improve all of the roads shown in the new subdivision. Bovbjerg said it needed to be determined whether Johnson County would approve of this design. She indicated it was unclear if the Woodland Hills Road would be built to 'a high enough standard to accommodate traffic if Fox Lane were closed in the future. Schnittjer explained that he was not sure what Buchmayer's intentions were as far as the standards that the road would be built to. He had been authorized to extend the 45.day limitation period to August 6, 1992, He said he would like to resolve the matter with the Buchmayers, Schintlers, and the County. Scott said that if this item were deferred, he would like to know the number of lots in Woodland Hills, Part 2, and Auditor's Plat 29, and whether or not Schintler intended to develop the property east of the access road in Woodland Hills, Part 2. Cook noted that the cost of cul.de-sacing Fox Lane should not be a major issue. Scott said he was not sure he would agree to converting Fox Lane to a cul-de.sac until he had more information on the additional development potential for the area. Julie Pulkrabek asked what the Commission's position be if Johnson County would not agree to cul.de-sac Fox Lane. Bovbjerg responded that that was her concern, She said as the subdivision is currently being presented to the Commission, there were too many conditions to allow her to be comfortable with an approval. She said she would prefer to defer this item. Public discussion was closed at 10:00 p,m. Cook said he would go along with a deferral, but felt the current proposal was a compromise that he could support, because it gave a clear direction of what the City wanted for this area. He said it would solve a problem for Johnson County and the neighbors by providing a better access onto Highway 1, and would accommodate the J~O( ._______ ~.._wl/lll'Oll_"_~...._I'~ ....,.......................____ UIiiJ--' ..---.-- - .,.----.----.r.".------------~ - - - . I I , I -, Planning & Zoning Commission July 16, 1992 Page 15 developer by allowing direct access from Lots 1 and 2 to Highway 1. He stressed that a vote conditioning approval on cul.de.sacing Fox Lane would clarify the City's position with the County. He pointed out that this position was backed up by the Johnson County Engineer. Gibson noted that people have asked why the Commission would be concerned with the access points if the Iowa Department of Transportation was not concerned. He explained that his concerns were based on Johnson County's policies and unwilling- ness to improve roads, which forced certain kinds of design decisions on developers. He said developers are forced to develop along existing roadways, such as Highway 1. Moen explained that the Iowa Department of Transportation had not taken a position regarding the number of accesses for this subdivision, just that the three accesses shown were acceptable with regard to sight distance. Rockwell explained that during the rezoning process, there was a statement made by the local Iowa Department of Transportation Engineer that he would defer to the City's positioo with regard to access onto a state highway in the extraterritorial area. Scott said that if there were additional acres to be developed in the area, he was not sure he wanted to preclude the possibility of Fox Lane heing upgraded. He was viewing the issue from the standpoint of exerting pressure to achieve a resolution for the entire area, not just for the Buchmayers. He explained that a public or private improvement of Fox Lane was needed, and that a private improvement was more likely to occur. Cook said it would be best to address the problem when the Schintlers wanted to develop the remainder of their property. Scott stressed that he would like to know if the Schintlers intended to develop their property. . ,.. I Scott said one possibility was a joint public/private improvement and Johnson County might have condemnation powers at that time. Cook reported that a neighbor in the area spoke at the Commission's informal meeting She had indicated that the neighbors had been sharing the cost of maintaining Fox Lane with Johnson County. However, she had reported that Johnson County had shifted the entire expense of $10,000 to the neighbors, which they could not afford. Cook stressed that if there was that much resistance from Johnson County, forcing improvement of Fox Lane might be creating a permanent problem. Gibson said action needed to be taken to force attention to this issue and that approving the proposal in front of the Commission would not do It. He said not approving the plan as proposed would make Buchmayer interested in private participation for the Improvement of Fox Lane, He suggested letting Johnson Countv and the private parties in the area negotiate a resolutioD, He stressed that he could not recommend approval of a subdivision if it was in vi~lation of some of the concerns he had with regard to roadways, Cook hated to see two different jurisdictions fighting over the heads of the landowners and paralyzing the process. He stressed that the point of leverage would occur when the Schintler property was developed, He said at that time, as the Schintler develop. ment put additional stress on Fox Lane, they could form a Homeowners Association to improve Fox Lane and run it through to Penny Lane, He said at that time, Buehmayer could develop his property, people could buy lots in the area, and this >, .,-/(q,Q LoO , ."""*"'"",,4"'",_ ~_._..___...~....~ ...___..__.___. ~~l!!~~-_' ,..... ..- ,. 1 'I , '-. Planning & Zoning Commission July 16, 1992 Page 16 would address problems as they are triggered. He wanted to have a comment forwarded to the Board of Supervisors that in the event the Schintler tract was developed, this was what the expectation would be. Scott said a meeting with Johnson County regarding the Oakes denial west of Highway 1 was being scheduled for the end of July or early August. He said the City Attorney, County Attorney, both planning staffs and the chairs of both Planning and Zoning Commission~ would be present. He said this issue was also likely to be discussed. Lonny Pulkrabek stated that when Johnson County passed the rezoning for this tract, comments were made that they had nothing in their rules to justify a denial. He said that the Buchmayers had told him that several years ago someone to the east wanted to develop property and was willing to upgrade Fox Lane at their own expense and this was denied. Gibson moved to defer SUB92.0012 to August 6, 1992. Cook seconded. The motion carried 5.0. 5. SUB92.0013. Public discussion of an application submitted by Senor Pablos, Ltd. for preliminary and final plat approval of South First Avenue Subdivision, a 1,55 acre, two- lot commercial subdivision located at 830 First Avenue. (45-day limitation period: July 26, 1992.) I I Scott indicated that the applicant had requested a deferral of this item. Public discussion was opened at 10:20 p.m. There was none, Public discussion was closed at 10:20 p.m. Gibson moved to defer SUB92.0013 to August 6, 1992. Cook seconded. The motion carried 5-0. 6. SUB92.0014. Public discussion of an application submitted by Thomas Wegman for preliminary and final plat approval of the resubdivision of Lots 12-15, Prairie View estates, Part One, a 6.16 acre, four.lot residential subdivision located south of the intersection of Kyle Drive and Banbury Street. (45.day limitation period: August 9, 1992.) Miklo reviewed the staff report dated July 16, 1992, Staff recommended denial due to the proposed design being inconsistent with existing and anticipated Prairie View Estates development and potential problems associated with flat lots.. Public discussion was opened at 10:24 p.m. Larrv Schnittier, MMS Consultants, stated that the proposal was a result of trying to find a more economical means of access to several lots in this subdivision, He said the 1'01 ~_",.'~ IT ,_ ..___......_=- ----.-- -...~~.., --" -. Planning & Zoning Commission July 16, 1992 Page 17 cost of the pavement itself was not a major consideration, but the concern was primarily with the utility installation, He said Iowa-Illinois Gas & Electric Company receives $27/1ineal foot which is approximately the same cost as the pavement. Schnittjer said that another consideration is if the area were annexed, there would be less street for the City to be responsible for. He stressed that the people interested in buying Lots 14 and 15 were fully aware of the problems associated with a private drive. In response to a question from Gibson, Schnittjer said that in general, it costs $200/foot for street improvements and approximately 15% of this is associated with the Iowa-Illinois cost, which is partially refunded over time. In response to a question from Gibson, SChnittjer said that he would guess that the cost of these lots would be $15,000-$25,000 each but he did not know the actual cost. In response to a question from Bovbjerg, Schnittjer stated that all of the utilities would be located underground. Public discussion was closed at 10:28 p.m. Bovbjerg moved to approve SUB92-0014, the preliminary and final plat approval of the resubdivision of Lots 12-15, Prairie View Estates, Part One, a 6.16 acre, four.lot residential subdivision located south of the intersection of Kyle Drive and Banbury Street, subject to 11 the boundaries of the 1 OO.year flood plain being illustrated on the plat, 21 the label for subdivider/owner being corrected to' read as plural rather than possessive, 31 the utility and access easements and the location of the water main within the utility easement should be clarified, and 41 a grading and erosion control permit is required. Cook seconded. Gibson indicated that the Commission had a discussion at its Monday meeting regarding the creation of flag lots in Iowa City, He indicated that there was some discussion that it might be appropriate to permit flag lots to allow for in fill develop. ment, but not to include them in new developments. He stressed that he could not vote in favor of this item because flag lots had not been dealt with as a policy issue yet. The motion failed by a 0-5 vote. Gibson moved to deny SUB92.0014. Cook seconded, The motion carried 5.0. OTHER BUSINESS: 1. Consideration of the FY92 Planning and Zoning Commission Annual Report. Cook moved to accept the FY92 Planning and Zoning Commission Annual Report. Cooper seconded. The motion carried 5-0. Scott complimented both the Commission and staff for their diligence. Bovbjerg further commended staff for their work, I~O( '. 'i I , , , "I 'I 1,1 -. Planning & Zoning Commission July 16, 1992 Page 18 2. Planning and Zoning Commission Information. Moen reported that there will be an APA conference in Mason City on August 20 and 21,1992. Bovbjerg noted that the apartment building at the corner of Dubuque and Church streets was almost completed. She explained that while the structure was large, it was well done. She noted that there was, beautiful brick work and that the landscaping was put in quickly to serve as a buffer. Scott said that staff was to be commended for their work with the developer in an attempt to reduce the number of negative impacts that the apartment building would have on the neighborhood. Gibson noted that the structure is an automobile-oriented solution and has no entrances facing the street. He stressed that it was not pedestrian-friendly and this may not be an appropriate design for Iowa City. Scott thanked staff, individual Commissioners and the Commission collectively for the calls and cards he received while he was in the hospital. ADJOURNMENT: Bovbjerg moved to adjourn at 10:43 p.m, Gibson seconded. The motion carried 5.0. Ann Bovbjerg, Secretary I .' Minutes submitted by Mary Jo Neff p&.z7.16.min -.#.,......,.. , I~O-h .