HomeMy WebLinkAbout2006-08-24 Info Packet
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
August 24, 2006
AUGUST 30 SPECIAL WORK SESSION ITEMS
IP1 City Council Meetings and Work Session Agendas
IP2 Memorandum from the City Clerk: August 30 Tour and Special Work Session
IP3 Memorandum from the Fire Chief: Fire Station 2
MISCELLANEOUS
IP4 Memorandum from the City Manager to the Joint Area Legislative Bodies: Meeting to
Discuss SILO Tax
IPS Memorandum from the City Manager: Tornado Tree Replanting Program
IP6 Memorandum from the Neighborhood Services Coordinator: Update - "We're Glad You're
Here" and Neighbor to Neighbor Activities
IP7 FY2006 Budget to Actual Comparison [submitted by the Management Analyst]
IPS Letter from the Director of Public Works to Beckie Himes: Iowa City Former Manufactured
Gas Plant Superfund Site
IP9 Letter from Crystal Smith to Ginny Kirschling: North Dubuque Road Sidewalks
IP10 Letter from Mike Lehman: Appointment of Roger Goedken
IP11 Iowa City Police Department Use of Force Report July 2006
IP12 Approved Minutes: Economic Development Committee July 1S, 2006
PRELIMINARY/DRAFT MINUTES
IP13 Public Library: July 27, 2006
IP14 Airport Commission: August 10, 2006
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CiTY OF IOWA CiTY
City Council Meeting Schedule and
Work Session Agendas
CiW
Augusl24, 2006
www.icgov.org
. FRIDAY, AUGUST 25
8:00a Special Formal Council Meeting
. Separate Agenda Posted
Emma J. Harvat Hall
. WEDNESDAY, AUGUST 30
3:30p - 5:30p Special Council Work Session and Tour
TENTATIVE FUTURE MEETINGS AND AGENDAS I
. TUESDAY, SEPTEMBER 5 Emma J. Harvat Hall
5:00p Special Council Work Session
7:00p Formal Council Meeting
Emma J. Harvat Hall
. MONDAY, SEPTEMBER 18
6:30p Council Work Session
Emma J. Harvat Hall
. TUESDAY, SEPTEMBER 19
7:00p Formal Council Meeting
Emma J. Harvat Hall
. MONDAY, OCTOBER 2
6:30p Council Work Session - Budget Priorities
Emma J. Harvat Hall
. TUESDAY, OCTOBER 3
7:00p Formal Council Meeting
Emma J. Harvat Hall
. WEDNESDAY, OCTOBER 4
4:30p Tentative Joint Meeting (School District)
Ie School District
. MONDAY, OCTOBER 16
6:30p Council Work Session
Emma J. Harvat Hall
. TUESDAY,OCTOBER17
7:00p Formal Council Meeting
Emma J. Harvat Hall
. MONDAY, OCTOBER 30
6:30p Special Council Work Session
Emma J. Harvat Hall
. MONDAY, NOVEMBER 6
6:30p Special Council Work Session
Emma J. Harvat Hall
. TUESDAY, NOVEMBER 7
Election Day - No Meeting
Emma J. Harvat Hall
. MONDAY, NOVEMBER 13
6:30p Special Council Work Session
Emma J. Harvat Hall
. TUESDAY,NOVEMBER14
7:00p Special Formal Council Meeting
Emma J. Harvat Hall
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CITY OF IOWA CITYc;:]
MEMORANDUM
DATE:
August 23, 2006
TO:
Mayor and City Council
Marian K, Karr, City Clerk ~~
FROM:
RE:
August 30 Tour and Special Work Session
At your work session on Monday you agreed to schedule a special work ~ession and tour
on Wednesday, August 30. Staff proposes the following schedule:
3:30 PM
Meet at the Fire Training Center (1001 S. Clinton)
Transportation will be provided and leave promptly at 3:30
Tour of Fire Station # 3
Tour of Fire Station # 2
5:00 PM
- Return to training center
- Work Session
- Dinner
5:30 PM
- Adjournment
This schedule is fairly tight and your cooperation on arriving promptly will enable able
time for questions and dinner prior to the 6:00 PM meetmg in Coralville.
Please contact me with any questions you may have.
Cc: City Manager
City Attorney
Fire Chief
Public Works
[i[]
Iowa City Fire Department
"Serving with Pride and Professionalism Since 1872"
DATE:
August 23, 2006
TO:
Stephen J. Atkins, City Manag~~\~
Andrew J. Rocca, Fire Chief ~
Fire Station 2
FROM:
RE:
In the FY07 Capital Improvement Plan, $500,000 was approved for remodeling Fire Station 2,
which is located at 301 Emerald Street. Rohrbach Associates PC was contracted to conduct an
assessment of the facility.
As a result of the facility assessment, Rohrbach Associates PC has provided us with a range of
options for the renovation of Fire Station 2. The options are:
A) Major addition and renovations with minimal upgrade to existing building.
Cost: $440,000
B) Major additions and renovations with minimal upgrade to existing building.
Cost: $480,000
C) Major additions and renovations, demolish and replace existing living quarters.
Cost: $980,000
D) Demolish existing building and build new on same site.
Cost: $1,300,000
City staff has reviewed these options. The facility is in extremely poor condition. Any short-
term improvement that would be gained as a result of an extensive renovation of the building is
not feasible. Staff is recommending that the existing building be demolished and that a new Fire
Station 2 be constructed on the same site.
City staff will be available to discuss this project with the City Council at their August 30, 2006,
special work session.
AJRlbdm
FIRE DEPARTMENT. 410 E. Washing/on Street - Iowa City, fA 52240
Plume: (319) 356-5260
FAX: (3/9)356-5263 www.hfd.orf?
Office of the Fire Chief
Fire Administration
(319) 356-5256
Office of the Fire Marshal
Fire Prevention Bureau
(319) 356.5257
Battalion Chiefs
Station I
(319) 356-5262
Fire Training
StationJ
(319) 356.5258
HalMat
Station 2
(319) 356-5266
Public Education
Station 3
(319) 356.5265
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CITY OF IOWA CITY~
MEMORANDUM
Date:
August 18, 2006
From:
Joint Area Legislative Bodies
Stephen J. Atkins, City Manager
Meeting to Discuss SILO Tax
To:
Re:
On Monday afternoon, Steve Atkins. Dale Helling. Kelly Hayworth, Brian James, Mike Lehman.
and Lane Plugge met to discuss issues associated with the plans for a SILO tax. This meeting
was directed by the most recent joint meeting group held on August 2. 2006.
There was general agreement that a joint communications center would be appropriate for
funding with shared SILO revenues. Additionally, there were discussions concerning the cost of
infrastructure (streets, recreation, etc.) incurred by cities as they support the construction of
schools throughout the communities.
cc: City Councils -
North Liberty
Coralville
Iowa City
Iowa City Community School District
Johnson County Board of Supervisors
Meeting Participants -
Dale Helling
Kelly Hayworth
Brian James
Mike Lehman
Lane Plugge
mgr/mem/silotax.doc
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CITY OF IOWA CITY~
MEMORANDUM
Date:
August 18, 2006
City Council
City Manager
Tornado Tree Replanting Program
To:
From:
Re:
Attached is a memorandum from the Superintendent of Parks and Forestry outlining how we
plan to initiate tree replacement as a result of the April 13 tornado. I have given Terry the go-
ahead to start the bidding process and have approved the general outline as indicated in the
attached memo. This will hopefully allow us to accomplish work yet this year.
Terry will be at our work session on September 5 where he can explain in a little more detail the
plans. We want to move this along as quickly as possible in order to take full advantage of the
fall planting season.
The tree replacement will be financed from insurance proceeds.
Attachment
cc: Terry Robinson
mgrfmem/tomado.trees.doc
DEpARTMENT of PARks & RECREATioN
DivisioN of PARks, FORESTRY ANd CBD
MEMORANduM
To:
From:
Ref:
Date:
Steve Atkins ~
Terry Robinson V ~
Tree Replacement / Tornado Damage
August 16,2006
We have completed the first phase of preparation to replant the trees lost in the tornado. As I have
mentioned in our conservations since then, we plan to complete the replanting in two phases. We
will begin this fall and complete the process next spring. We prefer fall planting over spring for
several reasons and would plant all the trees this fall if possible. We will not attempt to do so since
some species are best planted in the spring. We will accommodate those needs whenever possible.
This will result in occasional gaps of unplanted trees this fall. We would very much like to plant
them uniformly but making good choices about speci~<!ivltrsitydoes not lend itself to that process.
We have marked 60 plantillg}OCjI\;iPll n, Governor, and College.
This of course does not include!' '.,< . will move to those in the
spring. We will not be; able to t' ..... 'I~ ....... .re one was lost but we will
be close. In S?llle~~SeStI'eeS win . 'ere a,re generally two reasons for this;
I) the adjacent 110. . .g1,!e;s~s . et~~TlA:!l<ll~ions caused by either
utilities or the inter .,.. . r .' >. .i~~<, ".' ... .It:.~Ysoundas though we are
significantly cutting b . .:i...~~f~r~~t~J~~f.~t'ispi)tthecase. When the
process isco!llJ'lleted:~!lT W~yrol.b!l' ll,ll.m:beft<<lecattgns over 90% of the street
trees that were lost. ... .., .....:r .
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Our next step is to reqUe~bid~.fIrimvelIdotssoer.~(5a~~p~~ngcontract. We plan
to open bids onor~.. ... . ..... ....r.4j.)\IitIli 'begin~nll6er:We .have chosen 8
different species and n "eties\Vit 0.. p~es. TheyinchJl.feover~story species like
Oak, Linden, Maple,.>..~Sh,Hack., ~d ol1lllIllentllL species. like Crabapple, and
ornamental pear.~~~!er-storytrOOs will be. .#~!iper (diameter measured 6" above the ground)
and about 8 feettllll:The ornamentals will bc:ll.$:~ caliper, and a little smaller at least 6 feet taIl.
When the replanting is complete there will heap . imately 145 new trees, ata cost of about $275
each, for a final cost of approximately of$39,:~~~,. .
I should also mention that we are in discussions with Project Green regarding how to proceed with
College Green Park and the Iowa Avenue medians. These two areas require a little more planning
and since there is still quite a bit of construction activity on Iowa Avenue we have agreed to wait
until next spring to begin replanting.
If you have questions please let me know.
Cc. Terry Trueblood, Director of Parks & Recreation
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CITY OF IOWA CITY
MEMORANDUM
~
Date:
August 24, 2006
Iowa City City Council
Marcia Klingaman, Neighborhood Services Coordinator
Abby Attoun, Neighborhood Services Intern
Mary Abboud, Public Information Assistant
Carol Sweeting, Public Works Public Information/Education Coordinator
Update - "We're Glad You're Here" and Neighbor to Neighbor Activities
To:
From:
Re:
The Office of Neighborhood Services began the "Neighbor to Neighbor" program three years ago
as an effort for neighborhoods to welcome students to Iowa City, strengthen the ties between the
University of Iowa and the City of Iowa City, and specifically to encourage positive relationships
between long-term residents and students as they venture to live off-campus and in our
neighborhoods. Last year we expanded our welcoming efforts from neighborhood-based events to
include providing general City information such as city and transit maps; free bus and swim passes;
bicycle, voter, and pet registration cards; information about parking ramps, recycling, Cable TV,
City volunteer and internship opportunities, and other information that would be helpful to University
of Iowa off-campus students.
This year, we further expanded our outreach to students by hosting a welcoming table featuring the
"We're Glad You're Here" slogan in the City Hall lobby on high traffic utility service days during the
last week in July and the first week in August. The table had an "Iowa City's 'Big Ten' Checklist"
theme (see attached) and included the information listed above.
We also staffed a City of Iowa City welcoming booth at the Old Capitol Center on Friday, August 18
and provided the same information noted above. We will also staff our "We're Glad You're Here"
table and display at these upcoming events: On Saturday, August 26 , we will participate in the
"Saturday in the Park" event for students and families at City Park, coordinated by the Ul Office of
Residence Life. On Wednesday, August 30 we will participate in the UI Volunteer Fair held at the
Iowa Memorial Union, in an effort to welcome students and inform them about the many ways they
can participate in our community. These efforts to date have been well received by students and
their parents who have expressed appreciation for the "welcome" and City information. Many City
staff have also commented positively on these efforts.
Neighborhoods will continue welcoming students through the fall by displaying 'Welcome Back"
yard signs, holding block parties and distributing information packets.
For questions or for more information, please feel free to contact any of us.
../ Get a free city street map.
../ Set up your utility account.
../ Parking do's and don'ts.
../ Find out about recycling in Iowa City.
../ Find job and internship opportunities.
../ Get bus maps and free passes.
../ Register to vote.
../ License your pet.
../ Get your bike licensed.
../ Learn about the CITY's art and athletic classes.
All this and much more at the
City Hall 'Big 10' Informational booth!
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CITY OF IOWA CITY
CITY OF IOWA CITY
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CIlY OF IOWA CITY
FY 2006 Budget to Actual
For the Twelve Months
Ending June 30, 2006
An analysis of revenues, expenditures and current cash position
for operating accounts.
Prepared by: Leigh Lewis, Management Analyst
City of Iowa City Finance Department
rE
TABLE OF CONTENTS
INTRODUCTION...................................................................................................................................................1
GENERAL FUND .................................................................................................................................................1
REVENUES............................................................................................................................................2
PROPERTY T AXES............................................................................................................... 3
OTHER CITY T AXES.............................................................................................................3
LICENSES & PERMITS.........................................................................................................3
INTERGOVERNMENTAL REVENUE .................................................................................3
CHARGES FOR SERVICES.................................................................................................4
FINE REVENUE......................................................................................................................4
INTRA-CITY CHARGES........................................................................................................5
USE OF MONEY & PROPERTY.......................................................................................... 5
ROAD USE TAX ..................................................................................................................... 5
MISCELLANEOUS OTHER REVENUE .............................................................................5
EXPENDITURES ................................................................................................................................... 6
PERSONNEL .......................................................................................................................... 7
SERVICES & OPERATING SUPPLiES.............................................................................. 7
CAPITAL OUTLAY ................................................................................................................8
TRANSFERS OUT................................................................................................................. 8
CONTINGENCy......................................................................................................................8
BUSINESS-TYPE FUNDS ..................................................................................................................................9
PARKING................................................................................................................................................9
WASTEWATER ...................................................................................................................................10
WATER .................................................................................................................................................10
REFUSE ................................................................................................................................................11
LANDFILL.............................................................................................................................................12
AIRPORT ..............................................................................................................................................12
STORMWATER MANAGEMENT .....................................................................................................13
BROADBAND TELECOMMUNICATIONS .....................................................................................13
CITY OF IOWA CITY
ANNUAL ANALYSIS /
BUDGET TO ACTUAL COMPARISON
FOR THE TWELVE (12) MONTHS
ENDING JUNE 30, 2006
The purpose of this report is to provide information and analysis on revenue and expenditures for the
General and Business-Type Funds for the fiscal year ended June 30, 2006. The accounting basis for this
report is cash basis. The following items have been noted for their impact on numerous funds.
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Interest income of $4.3 million for all funds is nearly double interest earnings of $2.4 million in
FY2005, due to increasing interest rates by the Federal Reserve.
?
Energy costs for all operating funds increased significantly in FY2006. Expenditures for diesel,
gasoline and other fuels total $1.5 million for the year, and are forty-nine percent (49%) higher than
FY2005. Natural gas and electricity costs total $2.5 million and increased twenty-eight (28%) and
eight (8%), respectively.
?
Several tornadoes struck Iowa City on April 13, 2006, causing significant damage to both private
and public property. City personnel responded immediately to provide roadway clearance, debris
removal, traffic control repair and replacement, and safety inspections of privately-owned buildings
and residences. These uninsured costs have been accounted for in the General Fund, with
expenditures through fiscal year-end totaling $330,655. Insured costs for repair of storm-damaged
City buildings, vehicles, traffic controls and natural areas are accounted for in the Loss Reserve
Fund and expected to be upwards of $900,000, including a $100,000 per-occurrence self-insured
retention.
General Fund
General Fund revenue is $45.4 million at fiscal year-end, an increase of seven percent (7%) from the prior
year. Expenditures are $43.5 million, an increase of six percent (6%) over FY2005. Fund balance is up ten
percent (10%) or $1.9 million to $19,817,880.
FY2006
FY2005% Change
General Fund Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 15,788,532 17,938,710 16,654,683
Revenue 44,071,967 45,420,017103% 42,551,991 7%
Expenditures (44,272,027) (43,540,848) 98% (41,267,963)6%
Ending Fund Balance 15,588,472 19,817,880 17,938,710 10%
Transit’s Court Street Transportation Facility opened in September, 2005, with operational revenue and
expenditures budgeted in the General Fund. Revenue estimated at $408,013 totals $248,922 at fiscal year
end, with $191,000 in parking fees and $58,105 in lease revenue. Expenditures budgeted at $176,815 total
$115,620. The final two of this facility’s four commercial spaces were leased just prior to fiscal year-end.
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General Fund Revenue
Overall, General Fund revenue totaling $45 million is 103% of the original FY2006 budget and up seven
percent (7%) from the prior fiscal year. The following table and graph summarize General Fund receipts
into ten (10) major categories and are followed by an analysis of each.
FY2006FY2005*% Change
General Fund Revenues
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Property Taxes 28,104,256 27,924,02999% 27,149,6193%
Other City Taxes 974,696 1,076,392110% 1,019,7146%
Licenses & Permits 1,250,691 1,286,335103% 1,259,7752%
Intergovernmental Revenue 2,809,769 2,966,914106% 2,833,8265%
Charges for Services 1,887,719 2,035,728108% 1,989,8972%
Fines (Magistrate, Parking & Library) 1,176,783 1,187,057101% 1,130,0675%
Intra-City Charges 1,662,662 1,603,26296% 1,584,1941%
Use of Money & Property 1,219,325 1,556,499128% 662,680135%
Road Use Tax 3,711,429 3,829,637103% 3,356,26514%
Misc. Other Revenue 1,274,637 1,954,164153% 1,500,26730%
Grand Total Revenues: 44,071,967 45,420,017103% 42,486,3057%
FY2006 General Fund
Sources of Revenue
Intergovernmental
Charges for
Revenue
Services
7%
Fines
8%
3%
Licenses & Permits
Road Use Tax
3%
8%
Use of Money &
Property
3%
Misc. Other
Revenue
4%
Property & Other
City Taxes
64%
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Property Taxes
Property taxes are approximately sixty-two percent (62%) of General Fund revenue. Receipts in FY2006
include $16.6 million from the general levy, $7.6 million from employee benefits, $1.9 million from transit,
and $1.7 combined from the library, tort and emergency levies. Revenue from the employee benefit’s levy
covers the employer’s share of FICA, IPERS, health, life and dental insurance costs, unemployment
expense and police and fire pension contributions for the General Fund.
Other City Taxes
include receipts from the Gas & Electric Excise Tax, Mobile Home Tax and Hotel / Motel
Tax.
Licensing and Permit Fees
represent three percent (3%) of General Fund receipts and include animal,
liquor, trade and business licensing; and building, rental and construction permits.
Intergovernmental Revenue
Local, state and federal funding is 106% of budget at just under $3.0 million and up two percent (2%) from
last fiscal year. Due to variances, the following table is footnoted.
FY2006FY2005% Change
Original June 30 % of June 30 FY2005 to
Intergovernmental FundingBudgetActualBudgetActualFY2006
(1)
Local Governments (28E Agreements)
618,960 640,566103% 643,853 -1%
(2)
UI Fire 28E Agreement
1,215,000 1,114,74092%1,148,387 -3%
(3)
State Transit Assistance
280,000 364,014130% 332,627 9%
(3)
Federal Grants - Transit
420,000 499,620119% 456,788 9%
(4)
Public Safety Grants
99,682 251,216252% 162,885 54%
(5)
Misc. Other
176,127 96,75955% 154,972 -38%
Total - Intergovernmental Funding: 2,809,769 2,966,914106%2,899,512 2%
(1) The City maintains formal 28E agreements with the following local governmental units for provision of
services. The amounts listed indicate funds received during fiscal year 2006:
$301,498 Johnson County Library Services
81,878 I.C. Comm. School District Mercer Park Aquatic Center
99,811 City of Coralville Animal Care & Adoption
75,000 Johnson County Senior Center
52,844 University Heights Emergency Dispatch
28,815 University Heights Transit Services
Due to renegotiation of the Animal Care & Adoption Services agreement, a refund of $ 54,744 was
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issued to the City of Coralville on June 30, as outlined in the 1997 agreement for their capital
contributions. Net of this transaction, revenue for the year is $45,066. A new agreement, effective July
1, 2006, is calculated on a per animal/per day basis.
(2) The 28E Agreement for Fire Protection Service at the University of Iowa is based on the Fire
Department’s prior year of operations and estimated square footage for University buildings. Total
receipts in FY06 are $1.3 million, $1.1 million of which was receipted into General Fund and $187,444
into the Employee Benefits fund.
- 3 -
(3) State and Federal Transit grants total $863,634 at June 30th, providing nineteen percent (19%) of this
division’s revenue. Transit-related grants have increased twenty-one percent (21%) over the last two
fiscal years.
(4) Public Safety Grants are up fifty-four percent (54%) in FY2006 due to $96,380 in federal funds in
support of fire inspection and prevention efforts, including annual permit inspections and education /
promotion of fire sprinkler systems.
(5) Miscellaneous Other Revenue in FY2005 includes the state’s last distribution of FY2004 Bank
Franchise Tax receipts, which was kept in its entirety by the state starting in FY2005.
Charges for Services:
Charges for services total $2,035,728 and are 108% of budget. This category includes building and
development-related fees, transit fare revenue, admission/entry fees for recreational facilities and
programs, and charges for property maintenance.
FY2006
FY2005% Change
Charges for ServicesOriginal June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
(1)
Building and Development Service Fees
407,223 391,846 96% 407,510-4%
Transit Fares 751,733 857,998 114% 880,808-3%
(2)
Cultural / Recreational Admissions & Fees
592,316 647,584 109% 576,20212%
Misc. Other Charges for Services 136,447 138,299 101% 125,37810%
Total Charges for Services: 1,887,719 2,035,728 108% 1,989,897 2%
(1) Plan Checking Fees comprise the majority Building and Development Service Fees. Budgeted at
$314,566 for the year, actual receipts totaling $293,582 are 93% of budget and down (-5.7%) from
FY2005.
(2)
Cultural / Recreational Admissions and Fees are 109% of budget and up eleven percent (11%) from
last fiscal year. Activities with increased revenue include City Park pool admissions, Mercer Park
pool passes and Summer Camp registration. This also marks the first year for Dog Park admission
fees, which totaled $14,234.
Fine Revenue
Fine revenue of $1.2 million is up five percent (5%) from the prior year, despite a decline in Parking, Library
and other miscellaneous fines. Magistrate Court Fines are up forty percent (40%) from the prior year and
result from the enforcement of city ordinances. This includes PAULA (possession of alchohol under the
legal age), certain traffic regulations and property maintenance standards. Additional information is being
requested to determine what specific violations are responsible for the increase in magistrate fine revenue.
Parking fine revenue that is receipted into the General Fund is statutory in nature (i.e. parking on private
property, too close to a fire hydrant, or blocking a driveway), and not related to expired meter violations.
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FY2006
FY2005% Change
Fine RevenueAmended June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Magistrate Court Fines 375,763 437,127 116% 312,45040%
Parking Fines (Statutory) 550,000 533,701 97% 596,613-11%
Library Fines 160,465 203,926 127% 207,432-2%
Misc. Other Fines 12,060 12,103 100% 13,572-11%
Total Fine Revenue 1,098,288 1,186,857 108% 1,130,0675%
Intra-City Charges
The City’s Business-Type Funds are charged for the services provided by administrative and other General
Fund staff. This charge is based on each fund’s percentage of city-wide expenditures. Total receipts are
$1.28 million in FY2006. The Business-Type Funds include Parking, Water, Wastewater, Refuse, Landfill,
Airport, Stormwater and Broadband Telecommunications. Administrative services are provided by the City
Manager, City Clerk and City Attorney’s offices, Human Resources / Personnel, Finance Administration,
Revenue, Accounting, Purchasing and Document Service divisions and Public Works Administration.
Additional services provided by Engineering, the City Attorney’s office and Document Services are also
billed to internal customers, based on time. The total of all internal (intra-city) charges in FY2006 is
$1,603,262, an increase of just over one percent (1.0%) from FY2005.
Use of Money & Property
Use of Money and Property is $1.5 million in FY2006, compared with $663,000 in the prior year. There
are two major factors affecting the increase of revenue within this category. Interest income of just under
$1.1 million is more than double that of FY2005. Court Street Transportation Facility began operations in
the fall of 2005, with revenue through June 30, 2006 totaling $178,933 in permits, $11,884 for hourly
parking and $58,106 in lease revenue. Early projections for the next fiscal year estimate $310,000 in
parking receipts.
Road Use Tax
This is a state-levied gas tax that is apportioned back to municipalities on a per-capita basis. These monies
are receipted into the Road Use Tax Fund with a portion then transferred to the General Fund to cover
Traffic Engineering and Streets division operating expenses. Transfers into the General Fund of $3.8 million
are fourteen percent (14%) higher than FY2005 due to increased funding of the Streets and Traffic
Engineering divisions.
Misc. Other Revenue
Miscellaneous Other Revenue includes a transfer into the General Fund of $460,000 in General Obligation
bond revenue for the City’s contribution to Grant Wood Gymnasium. Funds are payable to the Iowa City
Community School District early in FY2007. Other transfers into the General Fund include $162,820 from
Broadband Telecommunications and $200,000 from Parking Operations in lieu of the Administrative Service
Chargeback.
A transfer of $322,525 into the Bus Replacement Reserve was possible at fiscal year-end due to increased
state and federal grant funding. This alleviated the need for General Obligation bond funding which had
been budgeted at $227,720 for Transit-related capital improvements. The net effect of these Transit-
related changes to Miscellaneous Revenue is an additional $94,805.
- 5 -
General Fund Expenditures
General Fund expenditures total $43.5 million and are ninety-eight percent (98%) of budget. Operational
expenditures, excluding capital outlay and transfers out of General Fund, are 6.5% higher than FY2005.
The following chart summarizes General Fund expenditures by category.
FY2006FY2005% Change
General Fund Expenditures
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Personnel 31,315,260 30,544,938 98% 29,168,0905%
Services 8,224,009 8,426,567 102% 7,556,30912%
Operating Supplies 1,973,027 2,033,329 103% 1,787,13914%
Capital Outlay 1,436,247 1,606,314 112% 1,606,1640%
Transfers Out of General Fund 973,484 929,699 96% 1,150,261-19%
Contingency 350,000 - n/a - n/a
General Fund Expenditures: 44,272,027 43,540,848 98% 41,267,9636%
FY2006 General Fund
Expenditure Classification
Personnel
(Wages & Benefits)
70%Operating
Supplies
5%
Capital
Outlay
4%
Services
Interfund
19%
Transfers
2%
- 6 -
Personnel
Personnel costs, including wages and benefits, are seventy percent (70%) of the total General Fund budget
at $30.5 million. Overall, this category increased five percent (5%) from the prior fiscal year, a difference of
$1.38 million. Footnoted items are referenced in the following paragraphs.
FY2006FY2005% Change
General Fund - Personnel
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Wages 22,923,756 22,412,54398%21,690,789 3%
(1)
Health Insurance
3,589,087 3,527,46898% 3,211,241 10%
Dental Insurance 109,279 100,63792% 99,954 1%
Other Insurance - Life, Disability 160,170 148,97293% 148,952 0%
Unemployment Compensation 114,300 68,34560% 86,080 -21%
FICA 1,275,445 1,205,53395% 1,165,0563%
IPERS 886,772 841,79595% 815,642 3%
(2)
MFPRSI
1,937,439 1,925,33299% 1,656,994 16%
Misc. Other Benefits 319,012 314,31399% 293,382 7%
Grand Total Revenues: 31,315,260 30,544,93898% 29,168,0905%
Wages paid to permanent and seasonal employees total $22.4 million in FY2006, and are up 3.2% from
FY2005. Wage increases are primarily governed by the cost of living adjustments specified in individual
bargaining unit contracts. To a smaller extent, individual employee merit increases can also be forecast
with reasonable accuracy. Temporary and overtime wages are estimated using the prior year’s actuals and
changes in operations. Due to storm response efforts, overtime wages of $802,000 are up 13.5% in FY06
and exceed the original budget.
Other significant increases include (1) health insurance, up ten percent (10%) to $3.5 million, and (2)
employer contributions to public safety retirement benefits (MFPRSI), which are up sixteen percent (16%)
from FY2005.
These additional costs, with the exception of storm-related overtime, were incorporated into the original
budget. Total expenditures for General Fund personnel are within two percent (2%) of the original budget at
fiscal year end.
Services and Operating Supplies
Expenditures for Services and Operating Supplies are up twelve (12%) and fourteen (14%) percent,
respectively, a combined increase of $1.1 million over the prior year. Included in this is an additional
$287,000 for energy-related costs such as natural gas, electricity, gasoline; $289,000 in storm-related
expenditures and $50,433 in election costs. Excluding these increases, Services and Supplies are up 5.2%
over FY2005.
General Fund’s Loss Reserve payment was down this year from $300,000 in FY05 to $200,000 in FY06.
Insurance premiums for Fire & Casualty and Comprehensive Liability are also down nine percent (9%) from
$405,000 to $368,000.
- 7 -
Capital Outlay
Capital outlay purchases are 12% more than the original budget and include the following in FY2006:
$ 546,900 Library Materials*
$ 340,300 Vehicles & Vehicular Equipment
$ 219,400 Operating Equipment ($80,000 Police Patrol, $25,000 Transit)
$ 154,800 Traffic Engineering Equipment
$ 100,000 Contracted Improvements ($42,700 Streets, $34,000 Sidewalks)
$ 91,800 IT Hardware / Software
$ 55,000 Parks & Recreational Equipment
$ 49,000 Office Furnishings / Equipment
$ 27,000 Building Improvements
*There are separate property tax levies for Library and Transit which provide additional funding outside of
the general levy.
Transfers Out
Transfers for FY2006 include interfund loan repayments of $234,000, capital project funding of $135,000,
and Bus Replacement Reserve funding of $323,000. Loan repayments are transferred to Landfill for the
following:
$ 78,045 Recreation - Scanlon Gym
$ 69,836 Sr. Center - Building Enveloping, HVAC, Sprinkler, Furnishings
$ 47,579 Fire Department – Weather Siren & Air System
$ 38,523 Court Street Transportation Facility – Commercial Space
General Fund contributions to capital projects include the following:
$ 67,602 Court Street Transportation Facility - Commercial Space
$ 52,090 Airport Hangars B & C - Floor Improv., Obstruction Removal,
Runway 7 Grading
$ 32,345 Airport N. Commerical Park
$ 17,311 Parks: Benton Hill, Open Space Land Acquisition, Brookland Park
$ 9,250 Transit Wheelchair Lift Rehab
Contingency
Contingency funding of $702,179 was reallocated by budget amendment for unanticipated expenditures
within the General Fund. Contingency was originally budgeted at $350,000. Amendments include
$204,000 in personnel costs (based on estimates including storm response efforts), and $168,800 for
increased fuel costs.
- 8 -
BUSINESS-TYPE FUNDS
The Business-Type Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport,
Stormwater and Broadband Telecommunications. Funding comes, in part, from user fees and charges for
the services provided to individual customers. The following summaries examine operational revenue and
expenditures and their affect on the June 30, 2006, fund balance.
Parking Fund –
FY2006FY2005% Change
Parking Operations
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 1,071,978 1,687,569 1,401,590
Revenue 4,203,433 4,178,04499% 4,351,714 -4%
Expenditures (4,319,624) (3,969,721)92% (4,065,734)-2%
Ending Fund Balance 955,787 1,895,892 1,687,569 12%
Total revenue is ninety-nine percent (99%) of the original budget at $4.2 million. While a four percent (-4%)
decrease is shown from FY2005, revenue was slightly inflated in that year due to a $194,000 lump-sum loan
repayment from the Cottage. A purchase agreement with UAY was also restructured by Council resolution
which decreased their financial obligation in FY2006.
That said, Parking fines and fees did experience a slight decline of (-1.3%) from FY2005. Of particular note,
parking fines and ramp permit revenues have decreased two consecutive years. The following chart
provides a comparison by fine and fee type.
FY2006FY2005% Change
Parking Fines & Fees
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Parking Fines (Expired Meter $5) 550,000 479,886 87% 503,398 -4.7%
On-Street Meters 647,000 681,768 105% 638,532 6.8%
Parking Lot Revenue 213,633 201,174 94% 233,366 -13.8%
Hourly Ramp Revenue 1,828,186 1,875,126 103% 1,866,879 0.4%
Ramp Permits 642,000 569,986 89% 633,145 -10.0%
Misc. Other Revenue 20,000 70,305 352% 53,420 31.6%
Fee Revenue 3,900,819 3,878,244 99% 3,928,740 -1.3%
A number of fee increases were approved by City Council for July 1, 2006, with the intention of funding a
multi-year ramp maintenance project. These changes include increases in meter and hourly ramp fees of
between $.10 and $.15 per hour, based on location. Ramp permits were increased by up to $60 per permit
annually.
Parking revenue will be reviewed in the coming months to determine how shifts in parking preferences and
the July 1, 2006 fee increases have affected future revenue projections.
- 9 -
Parking expenditures are ninety-two percent (92%) of budget. Transfers to the Improvement Reserve,
originally budgeted at $130,000, were amended to $6,800 as the bonding requirement for this reserve
has been satisfied. Capital project funding of $167,000 include $131,000 for connection to the City’s fiber
optic network in FY2006.
The ending fund balance at June 30, 2006 is $1,895,892, a twelve percent increase (12%) over the prior
year.
Wastewater Treatment Fund
FY2006FY2005% Change
Wastewater Operations
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 3,988,085 5,317,580 5,054,583
Revenue 12,727,249 12,347,385 97% 12,510,078-1%
Expenditures(13,167,707) (12,154,687)92%(12,247,080) -1%
Ending Fund Balance 3,547,627 5,510,278 5,317,5804%
Total revenue and expenditures are $12.3 and $12.1 million at fiscal year end. There was a decline of
(-3.9%) in Wastewater Treatment Fee revenue this fiscal year, in additional to a five percent (-5.0%)
decline in FY2005. A reduction was anticipated by staff which involved industrial waste.
Expenditures are ninety-two percent (92%) of budget due to changes in capital outlay and project funding.
Actual transfers to capital projects during FY2006 included $128,000 to annual sewer main maintenance
and repair projects, and $123,000 to the Hollywood Boulevard Sewer and Water Main Replacement project.
Debt Service payments of $7.4 million account for sixty-one percent (61%) of Wastewater expenditures in
FY2006.
The ending fund balance of $5,510,278 is up four percent (4%) from the prior year.
In order to meet future bonding requirements, an eight percent (8%) fee increase was recommended by
administration and approved by City Council for July 1, 2006.
Water Operating Fund-
FY2006FY2005% Change
Water Operations
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 8,109,273 8,635,023 8,523,499
Revenue 10,105,231 9,738,05596% 8,980,870 8%
Expenditures (12,234,405) (9,456,363) 77% (8,869,347)7%
Ending Fund Balance 5,980,099 8,916,715 8,635,023 3%
Total revenue of $9.7 million is up eight percent (8%) from FY2005. Metered Sales increased three percent
(3%) and interest income is double that of the prior year. Expenditures of $9.5 million are seventy-seven
percent (77%) of original budget, up seven percent (7%) from FY2005. The following table provides a more
detailed breakdown of expenditures between operations, capital projects, debt service and reserve funding.
- 10 -
FY2006FY2005% Change
Original June 30 % of June 30 FY2005 to
Expenditures
BudgetActualBudgetActualFY2006
Personnel 2,098,433 2,008,40896% 1,877,084 7%
Services 2,005,752 1,784,46989% 1,617,535 10%
(1)
Operating Supplies
600,213 636,434106% 423,457 50%
(2)
Capital Outlay
1,263,403 790,04663% 1,004,497 -21%
Operational Costs 5,967,801 5,219,35687% 4,922,573 6%
Transfers to:
(3)
Capital Projects
2,330,000 300,40413% -n/a
(4)
Debt Service Funding
3,436,604 3,436,603100% 3,446,773 0%
Improvement Reserve 500,000 500,000100% 500,000 0%
Total Expenditures: 12,234,405 9,456,36377% 8,869,347 7%
(1) Increases have been noted in the cost of water treatment chemicals/supplies. As an example, hydrated
lime is up from $99/ton in FY2005 to $110/ton.
(2) Capital Outlay was amended during the fiscal year to $1.6 million. Of that amount, $815,000 was
unexpended at fiscal year end. A budget amendment of $636,000 has been submitted for FY2007.
(2) Capital Project financing is thirteen percent (13%) of budget with $2.0 million in transfers that did not
take place prior to fiscal year-end. The annual water main repair transfer of $500,000 and a $1.0 million
transfer for construction of a new water distribution building did not occur.
(4) Debt Service funding represents thirty-six percen, (36%) of this fund’s expenditures.
City Council has approved a five percent (-5%) reduction in fees for July 1, 2006. The fund balance at June
30, 2006 is $8.9 million, an increase of three percent (3%) over the prior year.
Refuse Collection Fund
FY2006FY2005% Change
Refuse Operations
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 748,966 620,393 748,966
Revenue 2,266,408 2,291,964101% 2,204,8244%
Expenditures (2,421,775)(2,402,201) 99% (2,333,397)3%
Ending Fund Balance 593,599 510,156 620,393-18%
An increase in Refuse Collection fees was anticipated in FY2006, based on the July 1, 2005, fee increase.
Accordingly, receipts from user fees are up by 4.7%. The fund balance continues to finance a portion of
operational expenditures, however, with total revenue of $2.3 million and expenditures of $2.4 million.
The ending fund balance at June 30, 2006 is $510,156, down eighteen percent (-18%) from the prior year.
An additional fee increase of $.50 has been approved by City Council for July 1, 2006.
- 11 -
LandfillOperations Fund
FY2006FY2005% Change
Landfill Operations
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 23,352,732 23,985,144 20,985,72014%
Revenue 5,631,149 6,446,154114% 6,235,5163%
Expenditures (5,595,930) (5,302,422)95% (3,236,092)64%
Ending Fund Balance 23,387,951 25,128,876 23,985,1445%
Revenue of $6.5 million is up three percent (3%) from last fiscal year, despite a slight decline in receipts. An
estimated 2,377 tons of storm-related debris were accepted by the Landfill without charge during the weeks
,
following April 132006, which equates to $88,572 in fee revenue. Interest receipts of $687,400 helped to
offset this loss.
Expenditures of $5.3 million are significantly higher than the prior fiscal year due to three large capital
improvement projects: $730,000 for Land Acquisition, $859,000 for construction of a new cell and
$91,000 for improvements at the Hazardous Waste Recycling Facility.
The fund balance at June 30, 2006 is $25,128,876 and includes the following reserves:
$ 4,075,172 Landfill Replacement Reserve
517,094 Solid Waste Surcharge Reserve
2,694,493 Landfill Assurance Closure Reserve
6,877,198 Landfill Assurance Post-Closure Reserve
$14,163,957 Total - Landfill Reserve Funding
10,964,919 Landfill Operations
$ 25,128,876 Fund Balance June 30, 2006
Airport Fund
FY2006FY2005% Change
Airport Operations
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 6,490 6,241 31,522
Revenue 325,126 399,969123% 333,02620%
Expenditures (321,194) (385,380)120% (358,307)8%
Ending Fund Balance 10,422 20,830 6,241
Airport revenue and expenditures exceeded original budgetary projections this year due to changes in
management and additional operational changes beginning in August, 2005. Rental income of $241,600 is
eighteen percent (18%) higher than FY2005 due to collection on past due accounts. Fuel flowage fees
have also increased due to additional traffic. The Airport continues to rely on funding from the General Levy
with transfers in totaling $112,000.
Expenditures are 120% of budget due to capital project funding of $83,436 which was not included in the
original budget estimate.
- 12 -
Stormwater Management Fund
FY2006FY2005% Change
Stormwater Mangement
Original June 30 % of June 30 FY2005 to
BudgetActualBudgetActualFY2006
Beginning Balance 266,351 527,535 21,036
Revenue 625,000 613,522 98% 605,9081%
Expenditures (480,512) (374,421)78% (99,409) n/a
Ending Fund Balance 410,839 766,636 527,535
A Stormwater Management Fee went into effect on June 1, 2004, in order to fund projects related to
stormwater quality. This includes public education, storm sewer inspection, cleaning, maintenance, repair,
and associated administrative costs.
Fiscal year 2006 is, therefore, the second year of operations for this fund. Revenue remains fairly constant
due to the flat fee structure, and expenditures are seventy-eight percent (78%) of original budget due to
pending capital improvement projects.
Personnel changes include the hiring of a half-time (.5 FTE) engineer position and dedication of one half of
the Public Information & Education Coordinator position to Stormwater Management.
Broadband Telecommunications Fund
FY2006FY2005% Change
Broadband
Original June 30 % of June 30 FY2005 to
Telecommunications
BudgetActualBudgetActualFY2006
Beginning Balance 751,106 810,228 813,2430%
Revenue 736,290 757,958103% 728,2284%
Expenditures (705,017) (706,490)100% (731,244)-3%
Ending Fund Balance 782,379 861,696 810,2286%
Based on the current cable franchise agreement, Mediacom is to make quarterly payments comprised of
a five percent (5%) cable franchise fee and a fifty-five cent ($.55) local programming fee. Actual receipts
through June 30, 2006 are $595,393 and $122,776 respectively. Expenditures are one hundred percent
(100%) for the year.
- 13 -
August 21,2006
~
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...... ...
CITY OF IOWA CITY
Beckie Himes
Community Involvement Coordinator
United States EPA
901 N. 5th Street
Kansas City, KS 66101
4 J 0 East Washingtoll Street
Iowa City. 10w<I 52240~ 1826
(3191356-5000
(319) 356-5009 fAX
www.icgov,org
Re: Iowa City Former Manufactured Gas Plant Superfund Site
Dear Ms. Himes:
Iowa City staff have reviewed the Feasibility Study Report, and the Fact Sheet, including EPA's
Preferred Alternative, and have the following comments.
The City understands the goal of containment of contaminants in their present location. In
furtherance of that goal, the City would likely be amenable to limiting its activity in ways
requested by EPA, including the following:
o We will place no wells for any purpose in our property adjoining the site.
o We will prohibit activities that will disturb the tile lining or the subsurface of Ralston
Creek adjacent to the site, without the prior approval of EPA, except in cases of
emergency utility repair activities or other subsurface work necessary for human health
and safety.
o We will notify EPA as soon as practicable prior to planned activities that will disturb the
tile lining or the subsurface of Ralston Creek adjacent to the site.
o We will notify EPA within 7 calendar days of initiating emergency activities that disturb
the tile lining or the subsurface of Ralston Creek adjacent to the site.
Our concerns for the future include the tile lining of Ralston Creek, which is rather old and in
poor condition. If the tile lining is to be considered key to the containment of contaminants, we
wish to see the Potentially Responsible Parties (PRP) made responsible for any future costs
associated with its maintenance. The City also anticipates the need for sewer and water main
work along Ralston Creek, adjacent to the site, at some point in the future. We would like to see
any additional costs imposed on the project by the presence of the site reimbursed by the
PRPs. These are key issues that must be addressed before the City could consider entering
into an Environmental Covenant for this property.
We thank you for your careful consideration of this matter, and our comments. Should you have
any questions or concerns regarding this matter, please do not hesitate to contact me.
Sincerely,
PvO~
Richard A. Fosse, P.E.
Iowa City Public Works Director
Cc: City Council
Steve Atkins, City Manager
Eleanor Dilkes, City Attorney
Eric Goers, Ass\. City Attorney
Ginny Kirschling
1257 Oakes Dr.
Iowa City, IA 52245
t ~
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..... ..
CITY OF IOWA CITY
August 17, 2006
Re: North Dubuque Road Sidewalks
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
Dear Ginny,
My name is Crystal Smith and I am a civil engineer for the City of Iowa City. I have been
assigned to look into the possibility of adding sidewalks to North Dubuque Road by Rick Fosse,
the Public Works Director, with whom you have had prior correspondence. I would like to thank
you for your letter regarding the lack of sidewalks along North Dubuque Road. I will try to answer
your questions as thoroughly as I can.
In response to your question about the funding of the sidewalks for the Scott Boulevard
and First Avenue extensions, the sidewalks were included in the cost of the projects. Since this is
a sidewalk only project and the adjoining property owners are responsible for the sidewalk, we
are looking into the option of a city funded or property owner assessed project.
You also commented on the new homes along Dubuque Road in the Hearthside Refuge
Subdivision. The subdivider's agreement for the subdivision requires sidewalks be built along
these properties. Currently two of the four homes have sidewalks (1610 and 1620). The other
two will also have them (1630 and 1640).
From walking the area of North Dubuque Road between Oakes Drive and Highway 1, I
found that the West side of the road is largely undeveloped and is covered with dense vegetation
about four to six feet from the back of curb. The overhang from this vegetation could prevent
pedestrians from walking on the grass on the West side of the road.
The city is studying the possibility of adding sidewalks on one or both sides of North
Dubuque Road. Cost estimates are being prepared for each alternative. The study will be
presented to the City Council this winter for consideration during their next budget process;
however it will compete with several other unfunded projects. Support from residents and
neighbors will be a factor in a project receiving funding. Your letter and email, as well as several
of your neighbors' will be presented to Council along with the information from this study.
Thank you for your letter. If you have any further questions feel free to email me at
crvstal-smith(a)iowa-citV.orq or phone me at 356-5410.
Sincerely,
~~
Crystal Smith
Civil Engineer
Cc: jI.,_ ..ncii ,
City Manager
Rick Fosse
l];f]
BOARD OF SUPERVISORS
Mike Lehman, Chairperson
Pat Harney
Terrence Neuzil
Sally Stutsman
Rod Sullivan
.t)
~v\1' / fVcY
r ,) Coif
August 17, 2006
MarianKarr
City Clerk
410 East Washington Street
Iowa City, Iowa 52240
Dear Marian:
During the formal meeting of the Board of Supervisors on August 17, 2006, the Board appointed
Roger Goedken as an ex-officio, non voting member to serve on the Johnson County SEATS
Paratransit Advisory Committee. I have enclosed for your reference an updated list.
If you have any questions, please feel free to give me a call.
Sincerely,
fV\~ ~~
Mike Lehman
Chairperson
MUjh
Enclosure
913 SOUTH DUBUQUE STREET, SUITE 201 . IOWA CITY, IOWA 52240-4207 . PHONE: (319) 356-6000 . FAX: (319) 356-6036
SEATS PARATRANSIT ADVISORY COMMITTEE
Brian Buelow (Replaced Donna Abens)
1801 High Street
Iowa City, Iowa 52240
Res: 338-8322
Valerie Scher
2109 Oakdale Court
Coralville, Iowa 52241
Res: 351-2534
Mike O'Donnell - Appointed by the Iowa City City
City ofIowa City Representative Council
City ofIowa City
410 East Washington Street
Iowa City, Iowa 52240
Res: 356-5000
Tom Gill - Appointed by the Coralville City Council
City of Coralville Representative
808 8th Avenue
Coralville, Iowa 52241
Res: 351-4571
Chris Reynolds
5027 Cosgrove Road SW
Kalona, Iowa 52247
Res: 683-2516
Lynne Stamus
2318 Russell Drive
Iowa City, Iowa 52240
Res: 354-1390
Dee Vanderhoef - Appointed by the Iowa City City
City ofIowa City Representative Council
City ofIowa City
410 East Washington Street
Iowa City, Iowa 52240
Bus: 356-5000
TERM
BEGINS
August 25
2005
July I
2005
July I
2005
July 1
2006
July 1
2006
July I
2006
July 1
2006
TERM
EXPIRES
June 30
2007
June 30
2007
June 30
2007
June 30
2008
June 30
2008
June 30
2008
June 30
2008
SEATS PARATRANSIT ADVISORY COMMITTEE
EX-OFFICIO
William Gorman
1674 Polk Avenue NE
Solon, Iowa 52333
Res: 644-2140
Dave Purdy
Elderly Services
28 South Linn Street
Iowa City, Iowa 52240
Bus: 356-5217
Marc Rahe
Goodwill Industries of SE Iowa
1410 South First Avenue
Iowa City, Iowa 52240
Bus: 337-4158
Roger Goedken (Replaced Nancy Snider Overstreet)
Goodwill Industries of SE Iowa
1410 South First Avenue
Iowa City, Iowa 52240
Bus: 337-4158
BOARD OF SUPERVISORS REPRESENTATIVES
Terrence Neuzil
913 Somh Dubuque Street, Suite 201
Iowa City, Iowa 52240-4207
Bus: 356-6000
Sally Stutsman
913 South Dubuque Street, Suite 201
Iowa City, Iowa 52240-4207
Bus: 356-6000
TERM
BEGINS
July 1
2006
July 1
2006
July 1
2006
August 17
2006
Jan. 1
2006
Jan. 1
2006
TERM
EXPIRES
June 30
2008
June 30
2008
June 30
2008
June 30
2008
Dec. 31
2006
Dec. 31
2006
OFFICER
55
55
34,37
48
06
95
52
25,31
09
~
M11 ;?
~
IOWA CITY POLICE DEPARTMENT
USE OF FORCE REPORT
July 2006
DATE
072806
072805
072706
072506
072306
072306
072006
072006
071806
INC#
INCIDENT
36520
Fight in Progress
36548
Traffic Stop
36165
Mental Subject
35899
Assault
35673
Intoxicated Subject
35550
Intoxicated Subject
35093
Fight in Progress
34927
Intoxicated Subject
34593
Alarm
FORCE USED
Officer used control techniques to
effect the arrest of a subject who had
attempted to flee on foot and resist
arrest.
Officer used control techniques to take
a resistive subject into custody for an
assault investigation.
Officers used control techniques to take
a subject into custody who had
assaulted an Officer.
Officer drew sidearm during the arrest
of a subject who was displaying a knife.
The subject was taken into custody
without incident.
Subject had been placed under arrest
and resisted handcuffing efforts.
Officer used control techniques to place
the subject in handcuffs.
Subject had been placed under arrest
and resisted handcuffmg efforts.
Officer used control techniques to place
the subject in handcuffs.
Officer drew sidearm when a subject
threatened another with a baseball bat.
Subject put the bat down and was taken
into custody without incident.
Subject was placed under arrest and
resisted handcuffing efforts. Officers
used control techniques to place the
subject in handcuffs.
Officer drew sidearm when responding
to an alarm and confronting a suspect
who had attempted to run. Subject was
taken into custody without incident.
SRT 071606 34269 Suicidal Subject Officers displayed long weapons and
less lethal weapons to take an armed
suicidal subject into custody without
incident.
09 071506 34045 Fight in Progress Officer used a chemical irritant to
separate two subjects involved in a
physical altercation after they did not
respond to verbal directives.
45 071406 33970 Public Assist Subject had been placed under arrest
and resisted handcuffmg efforts.
Officer used control techniques to place
the subject in handcuffs.
25 071206 33502 Intoxicated Subject Subject had been placed under arrest
and resisted handcuffmg efforts.
Officer used control techniques to place
the subject in handcuffs.
13 070906 33099 Theft Subject had been placed under arrest
aod resisted haodcuffing efforts.
Officer used control techniques to place
the subject in handcuffs.
29 070906 32976 Suspicious Activity Officer drew sidearm while detaining
two subj ects believe to be burglarizing
a residence. Subjects were taken into
custody without incident.
59,05 070806 329Il Traffic Stop Officer used control techniques to
prevent being assaulted.
05 070806 32896 Trespass Officer drew sidearm to search a
residence for a subject that was wanted
on an arrest warrant. Subject was taken
into custody without incident.
SRT 070606 32460 Search Warrant Officers displayed sidearms and long
weapons while serving search warrants
where suspects were believed to be
armed. Subjects taken into custody
without incident.
20 070406 31971 Intoxicated Subject Subject had been placed under arrest
and resisted haodcuffing efforts.
Officer used control techniques to place
the subject in handcuffs.
rnrJ
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
JULY 18,2006
LOBBY CONFERENCE ROOM
APPROVED
Members Present:
Regenia Bailey. Connie Champion, Bob Elliot
Members Absent:
None
Staff Present:
Karin Franklin, Tracy Hightshoe
Others Present:
Wendy Ford, Nancy Quellhorst
CALL MEETING TO ORDER
Chairperson Bailey called the meeting to order at 9:00a.m.
APPROVAL OF THE MINUTES FROM JUNE 27, 2006
Motion: Eliot moved to approve the minutes from the June 27, 2006 meeting, as submitted.
Champion seconded the motion. Motion passed 3:0.
INTRODUCTION AND DiSCUSSION WITH WENDY FORD: ECONOMIC DEVELOPMENT
COORDINATOR:
Franklin introduced Wendy Ford, the new economic development coordinator, who will begin work on
August 7". Franklin asked if the Committee had questions for Ford and said that Ford would also
appreciate input of the Committee's expectations for the position.
Elliot said that many citizens don't pay attention to what the City Council does, but many others question
why the City Council makes a particular decision. He asked Ford if, as she has witnessed the City
Council's decisions, anything has occurred to her to question as she has considered the City's economic
efforts.
Ford said that first and foremost, in researching this job and looking at the economic development policies
written eleven years ago, the thing that comes to mind is that it is a document that was put together by this
community and presented back to the community as a largely agreed upon way to go forward. She said she
thinks there is a perceived gap between the things the City Council does and the public's remembering its
input into the process of either putting it together or electing the members of the City Council. Ford said
that she sees bridging that gap as being an important part of her role in carrying out the wishes of the
people with particular attention to the development of business and the health of the community.
Ford said that, in general, people lose sight of the fact that the community wants to go in a certain direction
and a particular issue polarizes a person into thinking something can't be done or that he or she disagrees.
She said that when the person can back out a little bit and remember that the decision is really aligned with
these policies, then perhaps that polarization or feeling that the City isn't doing the things they want to see
done could be lessened a little bit.
Franklin said that eleven years between policies is a long time. Bailey agreed that it is an old document.
Bailey asked Ford how she would summarize the direction that it set. Ford said she did not know ifit could
be summarized. Bailey agreed. Ford said it may be time to redo it. Champion said that might be the first
job - to look at it and come to the Committee with recommendations on how it might be changed to work
better.
Franklin said the policy includes all the financial assistance guidelines, which were put together quite a
while ago. She agreed with Ford that it would probably be prudent to revisit those and see if, in fact, that is
what the Council wants to have. Bailey said those were reviewed a couple of years ago, and her
recollection is the document didn't set forth a particular direction but was just some general guidelines.
Franklin stated that it identifies industries that are of interest and discusses the wages being an important
factor in terms of financial assistance. Bailey said that industries can be identified, but then what is the
next step. She said that you can create a plan, but it is like having a strategy without goals and objectives in
the plan to implement. Bailey said she would be interested in knowing what steps were taken to go in those
directions and then where do we need to pick up and are these industries still feasible as focal points.
Ford said that as important as that is, it is also vet)' important to communicate that and take everything back
to that message. She said that one can identify a strategy, and when little steps are taken, it's all in the
name of getting us here. Ford said that the more often that can be communicated, the more people
understand that they may not like this decision, but it is because we're all trying to get to a given point.
Bailey said that fundamentally that hasn't been used as a roadmap for this Committee or for any of the
work. Franklin said that it certainly hasn't been marketed, which is what Ford is talking about. Ford said
that the idea is to have a plan and then to reference the plan and the ways in which the day to day decisions
are executed are going to fulfill that plan.
Bailey said the Committee has also talked about the downtown market mix and figuring out how that falls
into this plan. Then referencing the plan, the mix, and the next steps would be helpful. Elliot said that
industry has been mentioned three or four times in the discussion, but business has not. He stated that
expanding smaller businesses into larger businesses is probably the most prevalent and the most frequent
kind of economic development, although we tend to overlook that while concentrating on industry and 100
jobs, as opposed to looking at 50 different businesses that are going to expand from maybe three people to
eight people.
Bailey said that the Committee facilitates attracting industry, and that is really what the Committee works
with in regard to ICAD. Champion suggested defining the two terms, as she feels they are kind of
interchangeable.
Elliot said that when one says industry, people specifically think offactories and factory jobs. He said he
thinks that economic development looks at the wide range of business. Champion agreed.
Elliot said that a little grocery store becomes a big grocery store, a little clothing shop becomes a larger
clothing shop, or a TV sales place becomes a larger TV place. Bailey said that or it stays in business. She
said that larger isn't always healthy; growth isn't always healthy. Elliot said there are those people in Iowa
City who think there is no reason for growth. He said he is very surprised at the people who have asked
why there is always talk about growth and why can't we stay like we are - people who say I don't want to
be like Des Moines.
Ford said that is because we have the economic stability of a university and people whose jobs don't hinge
on economic growth. Bailey said that how growth is defined is also a factor - growing one's business to
have full-time employees rather than part-time employees or growing a business to offer a more
competitive package of benefits and differentiating one's business by services and skilled employees versus
part-time, temporary workers is also a growth issue.
Franklin said the position the City has worked from for a number of years is a combination of growing the
tax base and quality jobs. She said that often leads to placement of new business entities within the
community, because it builds the tax base as a building is built. Franklin said it could very well be the
expansion of an existing business too, but what the City has focused on most is those two factors - that is f
the basis for financial assistance packages - building a new building, how many employees it has, and what
is the quality of those jobs. She said that is consistent with what the State's position has been in its
programs too.
Franklin said there has been difficulty with the CDBO funding for businesses for startups, in terms of
looking at the property tax base. She said that sometimes they're just renting a space and may have two or
three employees and pay very little. Franklin said one issue is how to massage the policy to address
startups.
Bailey said she thinks that is why small business does get overlooked, because they don't typically own;
they typically lease, rent, or whatever. Champion said they are paying taxes, whether they're leasing or
renting or buying. Bailey agreed but said it is not as obvious as it is with new construction.
Franklin said that if someone is renting, it's not new. She said that one may be paying property taxes as a
business, but it's already established there. Elliot said that Bailey and Franklin were saying that with that
building paying property taxes, it would be the same taxes whether the startup company were there or an
existing company were there.
Champion said that if there was no one there, they could allow the property to deteriorate. Franklin agreed
and said that therefore maintaining the tax base perhaps should be a piece of this also. Bailey agreed and
said that is especially true in the downtown, because there is the possibility, with the University, of things
being removed from the tax base and not necessarily deteriorating.
Ford said, regarding Elliot's comments, she has thought about how to respond to people who ask why we
need to grow. She agreed that growth is not always a good thing but asked where the equilibrium is and if
equilibrium is even possible in a community. Ford said she would venture to say it is not possible, because
things change so much. She said that if you can't achieve an equilibrium and if you're shrinking, that's
certainly not healthy. Ford said therefore the best thing to do is to maintain equilibrium, which is almost
impossible, or grow.
Champion said people don't understand that growth is becoming a worldwide problem. She said that
European countries are not even reproducing themselves, and Japan is in big trouble now, because its
population is shrinking and growing older. Champion said it's a complex problem in that sometime the
world has to stop growing, yet it is not economically healthy when things don't grow.
Elliot said that budgets grow each year. He said that 70% of a budget is personnel, and personnel get
increases every year. Elliot said that ifthe tax base doesn't increase, there is not enough money to operate.
Bailey said that we need strategic growth. She said that one of the things people are concerned about is
growth. Bailey said people think it is fine for them to live here, but other people shouldn't be. She said the
residential growth is an issue. Bailey said to look how far out the population is going on to Lower West
Branch Road. She said there are challenges with fire services and other infrastructure challenges. Bailey
said that is the primary concern. She said that she did not know that people necessarily argue too much
with growing the business tax base.
Champion said that might be true - that it is the sprawl that people object to. Bailey said she thinks that is
how rampant residential growth is characterized. She said that if the City had more businesses, small and
large, coming into town, she was not sure that people would object.
Quellhorst said she thinks the City manages it very well. She said the City balances economic growth and
its social responsibility and should be more vocal about it. Bailey said that is where the infrastructure
questions arise. She said we have that expectation of service as the City grows. Ford said the City is very
good at taking care of the neediest of the population. She said we need to do better, but the City balances it
better than most of the communities she has worked in.
Elliot said that Iowa City is the most schizophrenic community that he has ever witnessed. He said there is
a sizeable group of people who say we are already doing far too much for, say the homeless, and then
people on the other side who say we're not doing nearly enough. Elliot said we have to realize that we
have to try to walk down the middle somewhere. Bailey said that is not schizophrenia but heterogeneity.
Franklin said it depends on your perspective.
Ford said this is not like some communities where everyone has the same opinion. Elliot said there are
widely diverse opinions, which makes it an exciting community and a frustrating community. Ford said
that is what contributes to a lot of the appeal and the growth in Iowa City; people have that sense of
freedom and feel that they can find people who will agree with them.
Champion asked Ford what experiences she has had that will make her succeed in this newly-created
position. Ford replied that her eleven years as Director ofthe Convention and Visitors Bureau was a great
foray into a branch of economic development and gave her a taste for growing a community, improving a
community, making it appealing, and marketing that community to, in that case, the tourism community,
whose ripple effect permeates every other aspect of the community. She said she had that tangent, or
maybe deeper into the circle, as CVB Director. Ford said the activities that go along with that in promoting
the community and creating partnerships in collaboration with community groups, such as the Chamber or
lCAD and other groups in the community, provide a great base.
Ford said that more recently in her roles as marketing director for the MBA Career Services unit in the
School of Management and as Director of the Career Center for a year really helped her refine some of the
skills that will be helpful in economic development, particularly building relationships with employers and
helping them determine their hiring needs both currently and upcoming to help match our student bodies
with those needs. She said it involved developing relationships and gaining the confidence of an employer
to come to the University for employees.
Ford said that a side benefit of that is realizing that there is a perceived lack, or a real lack, of high quality
jobs in the Iowa City area. She said that we have this fantastic resource on our doorstep, the product of The
University of Iowa, and if we could keep more of those people in Iowa and Iowa City, we would be better
off. Ford said that between the CVB work and the Career Center Work are solid connections to economic
development.
Bailey (?) said that at the last "creative economy" session, Andy Stohl discussed the lack of creative jobs
that attract young people to stay in the area. Bailey said she has thought about what that means, how we
could accommodate that, and how to approach that. She said that some of these young people did have
jobs, but those jobs weren't satisfying because they didn't have the creativeness that the people wanted.
Franklin said that it was very resonant with the Committee's conversation at its last meeting about flexible
jobs. Quellhorst said that is the key. She said it is not just about creative work; it's the flexibility as much
as anything. Champion said that jobs that can be creative are the jobs that we don't have here. She said
that her son and daughter-in-law would love to come back to Iowa City, but their jobs are highly scientific
and also very flexible. Champion said those are the kind of jobs that offer creativity in the sense that no
one cares what kind of hours you're working; you know what has to be done and you do it.
Quellhorst (?) suggested this was a generational thing. She said she would love it if everyone would talk to
five people in their twenties and ask them how they would be affected if they had a work possibility that
might be conventional work, but they would be able to approach it in their own way.
Bailey said that a lot of the people who have stayed here are the people who have found a way to make this
work. Ford said she says it is generational, because there are a lot more people in their twenties who just
won't put up with the nine to five routine. She said that younger people aren't willing to do it, and a lot of
them want to go the entrepreneurial route, even though some of them don't want to take risks.
Franklin said that many young people are willing to move someplace without ajob and find ajob when
they get there and say that they will not take something that's eight to five and stick to that. She said that
would be way too risky for her and a lot of people she knows. Franklin said it is all part of work ethic, how
much risk one is willing to take, and that those in their twenties and thirties are willing to do that a little bit
more. She said she did not know how to approach this in terms oflooking at businesses locally. Franklin
guessed that those businesses that are smaller will have greater flexibility.
Bailey said it is easier for them to be a little more nimble with a work force that seems to only want to be
employed on their tenns, whereas in a corporate environment, it is a lot harder to move the entire
organization toward that. She said that maybe that is the difference.
Quellhorst said that developing an awareness is so critical - that employers understand that this is an issue
and there is a way to approach it. She said the Chamber has gone down this road, and it is a huge issue.
Bailey said the challenge is that the gatekeepers and the policymakers are often of a different mindset,
because gatekeepers are often in corporate, or governmental, or university. She said that people who seek
those kinds of jobs tend to be risk averse.
Elliot said that it is changing significantly. He said that a person like him who came out of the depression
would find it inconceivable to take some kinds of risks after seeing what happened to unemployed people.
Elliot said that young people now have never seen that and have no awareness of it. He said they have
confidence because things have always been taken care of, they assume that will continue, and generally it
does.
Elliot said there is also the flexibility that will trump career possibilities. He said he knows people who
would be happy to move to Boulder or San Diego and tend bar to earn sufficient money to have the
lifestyle and the freedom that they want. Elliot said that one of the things happening in this country is that
the jobs that are safe are the creative jobs, and the jobs that one just has to learn how to crunch the numbers
for are going overseas. He said this is a great time to have the creative, flexible workforce coming up.
Franklin asked what the Chamber is doing with regard to this discussion. Quellhorst said the Chamber is
working on a plan. She said it starts with building awareness and helping enough people understand that
this is an opportunity and that the need exists. Quellhorst said she thinks we will be pushed into it, because
the work force is not going to be there. She said it is not just about young people but is about retirees too,
who will be looking for the exact same thing.
Bailey asked what large employers could get on board with this. She asked what latitude, the City, for
example, has to set the example of a more flexible work force. Franklin said there is flex time within her
department in which people can choose their hours within a range, with the expectation that a work product
will be completed.
Quellhorst said that one shouldn't think of this just in terms of work hours, because it is much broader than
just flex time. She said it is much more than that, including things like working from home, having a
flexible environment, and having the ability to leave during the day to participate in some kind of
community or service activity.
Elliot said the person who ran the entrepreneurial center at the College of Business felt that it was in the
wrong college, as he felt the College of Business was too conservative to have the entrepreneurial center.
Elliot said that some forward thinking and flexible thinking managers can see the cost savings from
working at home. He said that flexibility comes from managers, and there are still way too many managers
who don't understand. Elliot said one has to understand that we should evaluate people on their
productivity, not on their attendance.
Quellhorst agreed and said that, on the continuum, we start with building awareness. She said there is
potential to market and brand this corridor with this. Quellhorst said people could be drawn from all over
the place.
Bailey said this will involve not only awareness but training managers to a degree. Champion said that as
younger people become managers, all that will change anyway.
Quellhorst said that there are a lot of ways that people can approach their jobs with flexibility, and it has to
do with taking ownership, taking responsibility for their areas, and flexibility within that. She said that it is
a broad mindset.
Franklin said that what it requires is that managers have to define jobs and outcomes much more precisely.
Elliot said that is what people are being trained to do in a lot of our traditional institutions. Ford said that
she thinks there is a shift toward that now, and that's why there is a lot of talk about aligning goals,
objectives, and strategies toward that end goal.
Ford said that in the College of Business, a class that she taught was all about career management and self
management, as well as some of teamwork. She said that one of the most interesting aspects of the class
was the fact that she was assigned to teach goal setting and marry the two ideas of corporate goal setting
and personal goal setting and look at creating that triangle with the ultimate goal at the top, with the steps
taken to achieve that goal mirroring your personal life and your business life. Ford said there was dialogue
about if one is going to work and punching a clock, where are you going with that. She said the discussion
focused on having all activities aligned with what the outcome is supposed to be.
Quellhorst said she thought we are all better served by that. She said she did not understand that mind set of
being on time and being at your desk. Quellhorst said the important thing is to get the job done.
Franklin said that workforce development has never been a strong focus of what the City is involved in.
She said that is true for a variety of reasons, mostly because workforce development has been done in other
segments of the economic development community. Franklin said that if there is a way, as the planned
strategy is put together, to be useful to that, she would like to hear about it.
Ford said that one idea might be to go to the Society for Human Resource Managers. She said that to have
a chamber and/or Iowa City led program or track within their meeting that focuses on creating the creative
workplace might be a real branding opportunity for our area.
Elliot said that HR is an emerging profession. He said this conversation gives a feel for where the thought
processes are.
Franklin said the Committee put a work list together before the position was advertised. She said there is a
lot of basic information for Ford to learn about the different financial assistance packages and programs,
State programs and how the systems in the City work also.
Ford said she is looking forward to starting her job. Champion said it is important for Ford to know that
people are willing to adjust and change. Bailey said she is interested in moving forward on the market
mix/event mix downtown issue as quickly as is feasible. She said that envisioning opportunities for what
the downtown is and could be should be created, and that will be helpful to those interested in developing
south of Burlington.
Bailey asked Ford if she had any questions for the Committee. Ford asked each member for hislher
expectations from her in this job. Champion said she would like to see some positive economic
development to grow the tax base in a proper way. She said the City seems progressive and seems to have
everything, but it is behind. Champion said the City probably needs two fire stations at this point. She
stated that has to somehow become apriority, because public safety really has to be provided for people, or
the community disintegrates.
Elliot said he expected that Ford would be very knowledgeable and within, at least a year, be able to tell the
Committee if there is a profile of the kinds ofhusinesses and industries, commercial properties, that are
interested in Iowa City, and if there is a profile of those that are not interested and why not. He said that he
would expect Ford to be on top of things and be able to give an idea of which is the best way to go - to
direct what can be done to encourage those who are interested and how to identifY the ones that will be
beneficial for Iowa City.
Champion said there are things that she does not personally consider economic development, including
gambling and malls.
Bailey said she would expect that Ford would be a visible player in economic development and bring the
City as an equal partner to the economic development table. She said that the Committee doesn't do this
alone but should be part of the conversations that are happening.
Bailey said she also expected Ford to approach the job creatively and expected her to think in terms often
and 15 years, not now and five years from now. She said that we tend to default to retail, and she thought
that is not always the best strategy. Bailey said that she is interested in looking at how to build the retail
. centers creatively and sort of tightly , instead of rezoning all of our commercial to retail or to less lucrative
economic development approaches. She said she was also interested in developing the aviation commerce
park and looking at areas east to grow that tax base and also to grow the diversification of the business that
we have here.
Ford said she is interested in a creative, intense and focused approach.
ADJOURNMENT
The meeting adjourned at 9:50a.m.
Minutes submitted by Anne Schulte
I
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Council Economic Development Committee
Attendance Record
2006
Term
Name Exoires 1/18 2/16 3/10 3/15 3/30 4/4 6/27 7/18
Rel!enia Bailev 01/02/08 X X X X X X X X
Bob Elliott 01/02/08 X X X X X X X X
Connie Chamoion 01/02/08 OlE X X X X X X X
Key:
X = Present
0 = Absent
I OlE = AbsentlExcused
i
I
I
i
I
I
I
~ Iowa City
~Public Library
MINUTES
IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, July 27, 2006
5:00 PM
D;j
Agenda Item 3A
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Members Present: Thomas Dean, William Korf, Thomas Martin, Linzee McCray, Meredith Rich-Chappell,
David VanDusseldorp, Pat Schnack
Members Absent: Leon Spies
Staff Present: Barb Black, Maeve Clark, Susan Craig, Debb Green, Patty McCarthy, Elyse Miller, Hal
Pen ick
Guests Present:
CALL TO ORDER: McCray called the meeting to order at 5:02 pm.
PUBUC DISCUSSION: None
APPROVAL OF MINUTES:
The minutes of the regular meeting of June 22, 2006 were approved with a couple of minor changes:
"Korf/Swaim unanimous" should read, "Korf/McCray" and "straights" on page three should read "straits":
VanDusseldorp/Korf, unanimous.
UNFINISHED BUSINESS:
Lease Soace - The first floor tenants are just about ready to open. They have been testing fire alarms,
getting their final safety inspection, and the Johnson County health inspectors are going through the
space.
Kevin Hanick showed the basement a couple of times last month. He has designed a new sign to
advertise the available space. There was discussion about renewing Hanick's contract, which expires on
July 28, 2006. McCray abstained from the discussion because Hanick is a personal friend. A number of
factors were discussed: the space has been represented by the same realtor for two years; the space is
inexpensive for its location; once New York NY Deli opens, interest will likely increase. A motion was
made by Schnack and seconded by Rich-Chappell to extend Hanick's contract until 12/28/06. The motion
passed 6/0 with 1 abstention.
Aoorove Board Annual Reoort. Craig drafted a report outlining the Board's accomplishments in FY06 and
identifying goals for FY07. An additional goal was added as number 9; "Improve attendance by Board and
Friends at other Library events." Schnack was impressed by all of the "big things" that happened this year
and was impressed by the availability of WiFi. Dean/Korf, unanimous.
NEW BUSINESS:
FY06 Plannina Review: This is the end of the year planning report, updated from January. Korf asked
about services to the jail. Craig explained that many things we do and services we provide are specifically
mentioned in the annual report, but not all of them are mentioned in the planning update, which focuses
on specific initiatives. McCray wondered about patron initiated ILL. Craig explained that because ILL is a
staff-intensive and expensive service, reciprocal borrowers are directed to their home library for this
ICPL BOARD OF TRUSTEES
July 27, 2006
Agenda Item 3A
Page 2
service. Rich-Chappell wondered about reference chat. Craig explained that reference questions are
answered online in real time, just like other chat services.
FY07 Plan: A preliminary version of this plan was approved last July and used in the budgeting process.
However, staff have made some changes to reflect new opportunities and realities. VanDusseldorp
wondered about phasing out VHS and audiocassettes as described in the plan. Craig stated that the use
of both of these formats has dropped dramatically. The Library spent a modest amount of money on
these media last year and did not budget any money for them this year. Staff will continue to weed these
collections based on use and condition. Craig said she thought it would be a couple of years before these
formats are off the shelves, but that this depends on how much they are used. VanDusseldorp asked how
the VHS space would be utilized and Craig stated that there is a proposed space change in this area of
the first floor, and the VHS space would be part of the changed space.
Schnack wondered why the Department of Rhetoric was involved with the Community Writing Center.
Craig stated that they contacted us about collaborating on a project. Clark said that the Writing Lab has
been scheduled for Tuesday nights in September from 5:30-7:30. Tutors will be available, and the
program is available for all kinds of writing projects.
Schnack asked about the Senior Library Leadership Corps. Craig explained that our intent is to partner
with other groups in our community who work with seniors, including the Senior Center.
Dean asked about increased hours: Craig explained this goal has already been achieved with our Friday
evening extra hours and the extra hour Sunday hour that begins on September 10.
Martin thinks that "best picks" is a great idea, and wondered what bookstore shelving was.
VanDusseldorp replied, "stack 'em high and watch them fly", just like in a bookstore. Craig said it's about
displaying materials and using displays as a marketing technique. It is more of a retail look than a
traditional library display look. Schnack suggested a Tortilla Curtain display.
Rich-Chappell inquired about collections to "at risk" populations. Craig said that we are attempting to
reach children and families or members of the general population who may have needs for materials we
should purchase more of - early literacy for example. Schnack asked about improving service to
underserved children. Lauritzen and Green are taking field trips in August to explore what other
communities do to take collections out to the children. Our target implementation date is the end of
school next summer. We are looking for grants to help fund this service and will focus on schools where
the data show that year-round learning would be beneficial. Children's Services has scheduled three visits
to Forest View Trailer Park this year.
VanDusseldorp liked the idea of offering a film series. Friday evening after the concert series ends is a
suggested time for this program. It will be oriented toward families and will provide an alternative for
families in the winter. VanDusseldorp compared this with this summer's Saturday night film series. FY07
plan as changed was approved. Schnack/VanDusseldorp, unanimous.
FY08 New Plan: Craig stated that the FY08 plan expands on initiatives in the FY07 plan and may appear
as budget items if funding is needed. Schnack was pleased to see the at risk teens initiative. Korf thought
we had a Friends of the Library Group. Craig said that the Library used to have a Friends of the Library
Group and explained the difference between a Friends Group, which has dues paying members and is a
social organization with active participation in the Library, and the Friends Foundation, which is a donor-
based entity. Our Foundation has been a good source of volunteers but Craig feels that there may be a
need for a Friends Group again, where citizens can feel not just financially involved with the Library, but
invested in a social and emotional way. Schnack asked about other libraries; Craig said that many libraries
have Friends Groups and pointed out that most Library Foundations are not as active as ours.
ICPL BOARD OF TRUSTEES
July 27, 2006
Agenda Item 3A
Page 3
Martin wondered about expanding volunteers and how staff worked with them. Craig said that the main
Union concern with respect to volunteers is with displacing paid workers.
The special library card for younger users intrigued Dean. This initiative proposes to waive library fines for
young cardholders, which may help remove barriers to library use. However, this could also restrict
children's use of all materials throughout the Library since the cards are usually limited to materials in the
Children's Room.
McCray asked about assessing the Library's lighting. Craig said we have received comments about lighting
outside and in the Children's Room. FY08 preliminary plan approved. Dean/Korf, unanimous.
STAFF REPORTS:
Deoartmental Reoorts: Adult Services, Circulation, Information
Adult Services: McCray loved the Library hosting the World Cup matches in Meeting Room A. Craig said
that attendance at the matches made her optimistic about the proposed film series on Friday nights.
Schnack commented about the popularity of DVD Express. Black said that it's a growing collection and will
eventually be offered to staff, much like Fiction Express when it was introduced. Clark pointed out that
Nonfiction Express is another new collection, available on second floor, near the Reference Desk.
Circulation: Schnack was impressed with the new Library cards for University Heights and Hills. McCray
asked about claimed return rates. Craig explained that this reflects mistakes at check-in and that the
number is much improved.
Foundation Reoort: None. Craig said the Bylaws proposal would be presented at the August Board
meeting, requiring a special meeting of the corporate members of the Friends Foundation. Schnack
wondered about the Building the Collection event, and why it always has authors. McCarthy explained
how valuable and successful this event is and that the auction has raised more money each year of the
three it has been held.
Reoort from the Fair: It was reported that the Public Libraries of Johnson County Fair booth was very
attractive, well attended and received, and that all mood pens were given away. Thanks were given to all
who helped, especially Sara Brown and Logsden.
Miscellaneous: The grand prize was awarded in the Friday night drawing. It was a $2S0 community gift
certificate.
PRESIDENT'S REPORT:
Craig reminded the Board that typically an annual dinner gathering is held in August or September. Past
and present Board members, Coordinators, and their partners are invited to gather after the Board
meeting. Schnack offered to host the gathering and it was decided it will be held after the August 24
Board meeting. It was suggested that the event be catered like last year. Board members and
Coordinators were to RSVP to Miller.
ANNOUNCEMENT FROM MEMBERS:
Schnack mentioned that she brought Gorkv Park with her to Russia but neglected to take a picture for
"take your book on vacation."
VanDusseldorp asked about e-audio. The vendor has put e-audio on hold as they are updating their
website.
ICPL BOARD OF TRUSTEES
July 27, 2006
Agenda Item 3A
Page 4
COMMITTEE REPORTS:
Friends Foundation: No report.
Public Relations Committee - The PR Committee met twice since the last Board meeting. Dana Englebert
is our consultant. The Committee developed a situational analysis to formulate an overarching public
relations goal. Staff will then work on the details of accomplishing the identified goal, and develop a PR
budget in September.
COMMUNICATIONS: Library staff have been unable to identify the sender of the letter included in the
packet and therefore Craig is unable to respond to the letter.
DISBURSEMENTS:
Visa expenditures and the disbursements for June were reviewed: VanDusseldorp / Martin, unanimous.
AGENDA ITEMS FOR AUGUST MEETING:
Annual Report
Foundation Bylaws
Special Meeting of Corporate Members
New Board member appointment
ADJOURNMENT: McCray declared the meeting adjourned at 6:24 pm: Rich-Chappell / Schnack,
unanimous.
Respectfully submitted,
Elyse Miller
I
I Board or Commission: ICPL Board of Trustees
I
ATTENDANCE RECORD
CALENDAR YEAR 2006
MeetincDate ..
...
Name Term 1/26/06 2/23/06 3/30/06 4/27/06 5/25/06 6/22/06 7/27/06 8/24/06 9/28/06 10/26/06 11/16/06 12/28/06
EXD
Thomas Dean 7/01/09 X X OlE X X X X ,
Bill Korf 7/01/09 X X X X X X X
Tom Martin 6/30/11 X X X X OlE X X
Linzee McCray 7/01/09 X OlE X X X X X
Mary New 7/01/07 Term
beains
Meredith 6/30/11 X X X OlE X OlE X
Rich-Chappel
Pat Schnack 7/01/07 X X OlE OlE X OlE X
I Leon Spies 6/30/11 X X X OlE X X OlE
I Tom Suter 7/01/07 0 0 0 0 0 res res
David 7/01/07 OlE X X X X X X
I VanDusseldofP
I
i KEY: X = Present
o = Absent
OlE = Absent/Excused
NM = No meeting
~
MINUTES
Iowa City Airport Commission
Angust 10, 2006
Iowa City Airport Terminal- 5:45 PM
DRAFT
Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan,
Greg Farris
Members Absent:
Staff Present:
Sue Dulek, Michael Tharp
Others Present:
Brian Riley; John Yeomans; Rick Mascari; John Ockenfels; Harry
Wolf
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:45 PM.
RECOMMENDATIONS TO COUNCIL:
APPROVAL OF MINUTES FROM THE JULY 13 AND JULY 27, 2006, MEETINGS:
Hartwig asked if the members had any corrections or changes to the July 13 minutes. Staley
noted that on page 3 - the discussion where Rick was speaking - he feels that perhaps they
should elaborate on some of the points that came out, such as the discussion of the crown on
the runway, if the runway gets cut down and it's only 50 feet wide, or you're landing on a
strip on the eastern side of the crown and how water could collect there, creating a dangerous
situation. Also, he noted David's comments about the ASOS relocation being added. Rettig
noted that where it states, "Rettig moved to accept the MOA," that it does not define what
MOA is - Memorandum of Agreement. Hartwig noted that they could make this more
explicit. Tharp noted, in the July 27 minutes, that the Resolution numbers, labeled as 15 and
16, should be 16 and 17. Staley moved to accept the minutes of the July 13 meeting and
the July 27 meeting as amended above; seconded by Horan. Rettig noted that she is
abstaining from a vote on the July 27 minutes as she was not present; Farris noted the
same. Motion carried 3-0 (Rettig and Farris abstaining).
PUBLIC DISCUSSION: Brian Riley with Hertz stated that they are interested in
adding signage at the Airport entrance and noted that he wanted to let the Commission
know of their interest. Horan began a discussion about what type of signage would be
acceptable to him. Riley noted that they want any type of sign, just something to show
that they are located here. Hartwig noted that Tharp had checked with the City on what
type of signage would be allowed.
ITEMS FOR DISCUSSION/ACTION:
A. Open Records Policy - Consider a resolution delegating responsibility to
particular persons holding specified positions to implement the
Airport Commission
August 10, 2006
Page 2
requirements of Chapter 22, Iowa's Public Records Statute. - Dulek noted
that about a year ago the City adopted an "Open Records Policy" in part
because various departments within the City were charging various prices -
this policy created a uniform fee for copy costs, etc. In the case of the
Airport, the Operations Specialist is the "custodian" of the Airport's records.
Rettig noted that she believes strongly in the State's "open records" law and
she is glad to see this on record. Horan noted that he has been paying more
attention to this law with the increase in email especially.
Ockenfels says he appreciated being able to get a draft copy of the Airport
Commission minutes before the meeting at which they are approved, as the
time frame is rather drawn out before the minutes are posted on the City web
site.
Rettig moved to adopt Resolution No. A06-18, delegating responsibility to
the "custodian" to implement the requirements of Chapter 22, Iowa's
Public Records Statute; seconded by Farris. Approval of adopting
Resolution No. A06-18 carried 5-0.
B. Farmers National Agreement - Hartwig asked Tharp to give members a
quick rundown on this matter. Tharp stated that the agreement is a yearly
contract that renews automatically, that does provide a timeframe for the
Commission to terminate the contract, if they so desire. Tharp noted that the
contract was signed in January 2006 and that he is recommending a
continuation of this agreement. John Yeomans talked to the Commission
about the Airport land not being developed, now that the Wal-Mart deal has
expired, being put back into crop production until such time as another
development is planned. He also stated that all of Johnson County is in the
process of being remapped. Horan stated that he is fine with leasing the
ground for crops, and asked if they could craft an agreement that states
something to the effect that if the land is sold off, the Airport will not face any
penalties for selling the land while in production. Yeomans stated that he
does not see a problem with this, and that they can work together on this type
of agreement. Dulek noted that the current agreement does not include the
land being discussed, and that the agreement would have to be amended at the
next meeting, if they decide to go ahead with this. Currently, the gentleman
who mows this land harvests the hay that it produces as payment. Rettig
asked for clarification of the agreement with Farmers National and how much
the Airport is paid. Yeomans explained how the Airport gets payments from
the crops once they are sold, dependent on the yields each year. Horan
suggested they form a subcommittee to further explore this issue, and Rettig
stated she would work with him on this.
C. F AAlIDOT Projects - Earth Tech - David Hughes
2
Airport Commission
August 10, 2006
Page 3
a. Runway 7/25 - Hartwig noted that Hughes was not able to attend this
evening's meeting.
i. Consider Resolution accepting Willow Creek Box Culvert as
complete. - Hartwig noted that this project has been completed
satisfactorily. Rettig moved to adopt Resolution No. A06-19,
accepting Willow Creek Box Culvert as complete; seconded by
Staley. Approval of adopting Resolution No. A06-19 carried 5-
O.
Hartwig read to the members the information that Hughes had
given him on various projects. "With respect to 7/25, the
contractor has started earth work on this project and a Notice to
Proceed was issued effective July 31 st on what is to be a 90-
calendar day proj ect. As of August 9th the clearing of shrubs was
90% complete. The contractor anticipates beginning construction
of fill for runway late this week or next, depending on weather
conditions. There was a meeting this morning to discuss the
schedule." The discussion continued on where the construction is
currently on the Mormon Trek extension.
b. Taxi-lane Nortb Tee's and Parking Lot Rehab - Hartwig noted that
this project would be under a State grant that they have. August 29th is
going to be the start date for this, and Hartwig noted that they would
need to communicate with the tenants what this will involve. The
contractor has 21 days to complete this project, but Hartwig noted that
he hoped it would not take the entire time. Hartwig asked that the
members review the draft letter that Tharp created regarding this, and
to let Tharp know of any changes, additions, etc., before he mails this
letter to tenants. Hartwig gave a brief description of this project.
(TAPE ENDS) Discussion continued on some of the problems that
could be encountered during this work. Hartwig noted that there are
some vehicles being left at the Airport for long periods of time and
stated that Tharp has checked into this issue. He noted that Item G
would address this issue. Hartwig added that the funds they have
available, after the above project is complete, may be able to also
cover some patch work around the service area, which led Horan to
ask if they have any funds available now to cover the gas pump area
and laying new asphalt in that area.
Discussion continued with the members asking for clarification on this
proj ect and what type of funding would be left from the State grant,
and what type of projects could be covered with this funding. Rettig
stated that she would not be in favor of putting asphalt down that they
would then dig up in six months. She would prefer that they put the
extra asphalt in areas where it would be more long-term. Hartwig
3
~____,..~_.__~__,._.__"_..__..~_,.._____,_+___.+______.__.___,.'.______.____ ....,.~..__.__. +___.._".....____.___._"_.___..~__ ____ . .._._._______n'_.__._._u._._____
Airport Commission
August 10, 2006
Page 4
stated that he would ask Hughes to give them a better understanding of
what they may be looking at once this project is complete.
D. Iowa Department of Transportation Grants
a. Update - Hartwig gave the members a brief rundown of the projects
that these grants will cover and what the matching amounts will be.
Hartwig asked the members for a motion to accept these grants. Rettig
asked for some clarification on the specifics of these State grants,
noting that it mentions "for aviation use" in the wording.
1. Consider Resolution Accepting Grant 9I07010W300 for
Hangar A Rehabilitation - Staley moved to adopt
Resolution No. A06-20, accepting Grant 9I070IOW300
for Hangar A Rehabilitation; seconded by Rettig.
Approval of adopting Resolution No. A06-20 carried 5-0.
2. Consider Resolution Accepting Grant 9107010WI 00 for
South Taxiway/Taxi lane Rehabilitation - Rettig moved to
adopt Resolution No. A06-21, accepting Grant
9I070IOWI00 for South Taxiway/Taxi lane
Rehabilitation; seconded by Horan. Approval of
adopting Resolution No. A06-21 carried 5-0.
E. South Aviation Development - Horan stated that they had a good meeting
with Karin Franklin. He noted that it would be difficult to bring aviation-
related businesses in, due to the restraints of the Airport in terms of size and
location. Rettig stated that she mentioned to Karin Franklin and Wendy Ford
a hangar concept in Mason City that is a condo for corporate entities, and that
this may be a possibility for the south area of the Airport. She noted that
Franklin stated that Ford would be out to the Airport to meet with the
Commission to further discuss this development area. Discussion continued
on possible ideas for this area and the City's desire to work with the Airport to
do this.
F. Aviation Commerce Park - Harry Wolf spoke with the members about this
property, noting that they are back to "square one" now that the Wal-Mart
offer has been withdrawn. He noted that some of the issues they are dealing
with are that the property has been rezoned to CC-2, Community Commercial
Zone, and is no longer CI-I, Intensive Commercial Zone, noting that the
zoning is now inconsistent with the original language. He noted that there is
also a preliminary plat that has been approved and they are deciding whether
they need to re-subdivide this land or not. He stated that until they decide
these issues, the pricing will be on hold. Rettig asked about the lawsuits that
had been brought about due to the Wal-Mart offer and Dulek stated that the
appeals have been dismissed now. Discussion continued on the difference in
4
Airport Commission
August 10, 2006
Page 5
the two zonings and which would be better to keep on this parcel ofland.
Rettig stated that she feels they should keep the newest zoning designation for
now. Wolf fielded questions from the members regarding the Wal-Mart offer
and the situation as it now stands. (TAPE ENDS) The flood plain issue was
also discussed at some length, with members questioning if this will be an
issue for a new buyer. Wolf stated to the members that he would be back at
the next meeting with hopefully more news for them.
G. Parking Policy - Hartwig noted that this issue needs to be discussed and that
some type of policy should be created. He stated that Jet Air should also be a
part of this discussion, in case there are any long-term vehicles parked at the
Airport, everyone would know whom the vehicle belongs to, etc. Rettig
stated that she feels they should have some type of policy with a nominal fee,
just so everyone is aware of who is parked at the Airport long-term, especially
if after seven to fourteen days. Hartwig noted that there have been University
students parking at the Airport for two to three weeks at a time, as they know
they won't get towed, as they would downtown. Discussion continued about
some of the various parking problems throughout the Airport and the need to
follow through on a policy. Tharp will put together a rough draft of a parking
policy for the Commission members to review.
H. Purchasing Authority
a. Consider a Resolution authorizing the Airport Operations Specialist
and Commission Chairperson to execute contracts for public
improvements, for purchase of goods, and for professional services not
to exceed a specified dollar amount - Tharp spoke about this issue,
stating that like last month's issue with chairs, he is asking for some
level of authority to make purchases, to help process some of the
requests he has. Dulek spoke to this issue briefly. Tharp answered
members' questions regarding a dollar amount for this authorization.
After a brief discussion, members opted to delete the "execute
contracts for public improvements" wording. Rettig moved to adopt
Resolution No. A06-21, authorizing the Airport Operations
Specialist and Commission Chairperson, for purchase of goods
and for professional services not to exceed $2,000; seconded by
Horan. Approval of adopting Resolution No. A06-21 carried 5-0.
I. Airport "Operations": Strategic Plan-Implementation; Budget; and
Airport Management - Hartwig mentioned that he attended the last City
Council meeting and gave them an update on the Airport happenings. He
stated that they need to continue to attend these meetings and keep the
Council updated. Rettig noted that the Sertoma Fly-In is in a couple weeks
and she asked if the Airport grounds could get some quick clean-up. Hartwig
noted that this is a good idea and a discussion ensued on various items of
concern. She also thanked the Committee for the new garbage cans, stating
5
Airport Commission
August 10, 2006
Page 6
that it looks much nicer. In regards to the budget, Rettig questioned a Jet Air
entry of 7/24 for $1500.00, stating that last year she noted an entry that was
similar, but that it is not on the current budget. Tharp noted that a check
request would have been made that date. Rettig also noted some other line
items that have changed. Hartwig suggested they set up a meeting with Deb
at the City to help explain this. Tharp stated that he would look into this, to
see if the report parameters need adjusting. The discussion turned to which
hangars are still being paid on. Tharp will check into this for specific amounts
and will put in the Members' next packet.
J. Subcommittees' Reports - Farris noted that he and Tharp met to discuss a
better way to communicate, and one idea is a newsletter. He stated that Tharp
has started the "Beacon" to communicate with tenants. The City web site was
also discussed, with Farris stating that they need to update some information
here, and he also noted that the City has an "E-services" mechanism that they
could use to alert people to Airport news. (TAPE ENDS) The discussion
turned to getting a camera for the Airport to take pictures for this newsletter.
Rettig stated that she is curious about the viewing area and what can they do.
Hartwig noted that once the pavement work is done, the fencing will go up -
yet this season. Tharp stated that it should be done within a month after the
pavement is complete. Farris talked about some ideas he heard about in
Oshkosh regarding this. Hartwig noted that Dan Clay had been working on
this project prior to his move, and that perhaps someone else could take over
what Clay had been working on. Rettig noted that there are some grants
available that might be of help to them in this viewing area.
COMMISSION MEMBERS' REPORTS: Hartwig noted that there will be a safety
meeting later in the month. He also noted that in regards to the budget, they will have to
start on next year's budget before long. Horan stated that after the meeting with Karin
Franklin, he spent time with the people relocating the ASOS. He stated that he also sent
an email to the Friends ofIowa City Airport, inviting them to begin discussion regarding
the United Hangar, as it is going to come down. Horan stated that he would like to
celebrate the building and invited others' ideas on how to do this. He asked what could
be done with the cement slab once the building is torn down. Rettig mentioned an article
that she wanted to share with members, where Atlanta just opened a new runway, and
they had a 5K run on the new runway, where everyone got to run on the runway to
celebrate. Farris brought up the issue of green space and the viewing area, noting that he
has some contacts with the Master Gardeners to get their ideas on how they could
enhance this area.
STAFF REPORT: Tharp noted the Hertz sign issue, stating that he has been working
on this. Rettig noted her concerns about the size of the sign, stating that if other
commercial ventures wanted to do this, they would definitely need a sign policy.
6
Airport Commission
August 10, 2006
Page 7
SET NEXT REGULAR MEETING FOR: September 14, 2006 @ 5:45 P.M.
ADJOURN: Meeting adjourned at 8:15 P.M.
7
Airport Commission
August 10, 2006
Page 8
Airport Commission
ATTENDANCE RECORD
YEAR 2006
1M eetin~ Date \
TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13
NAME EXP.
Daniel Clay 3/1/08 -- --- --- -- -- --- -- --- -- --- -- --
Randy Hartwig 3/1/09 X X X X X X X X X OlE X X
Greg Farris 3/1/07 0 X X X X X X X X X OlE OlE
John Staley 3/1/06 X X X X X X OlE X X OlE X X
Howard Horan 3/1/08 X X X X X X X X X X X X
Janelle Rettig 3/1/12 -- -- X X X X X X X X X X
7/27 8/10
.............
Randy Hartwig 3/1/09 X X
Greg Farris 3/1/07 OlE X
John Staley 3/1/10 X X
Howard Horan 3/1/08 X X
Janelle Rettig 3/1/12 OlE X
KEY: X = Present
o ~ Absent
OlE ~ Absent/Excused
NM = No meeting
--- = Not a Member
8