HomeMy WebLinkAbout1992-08-18 Resolution
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RESOLUTION NO. 92-228
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as
provided by law is hereby granted to the following named person and at the following
described locations upon his filing an application, having endorsed thereon the certificates of
the proper city officials as to having complied with all regulations and ordinances, and having
a valid beer, liquor, or wine license/permit, to wit:
L~yal Order of Moose, Iowa City Lodr,e #1096 - 950 Dover Street
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It was moved by Arnbrisco and seconded by
as read be adopted, and upon roll call there were:
Kubby
AYES:
NAYS:
ABSENT:
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Passed and approved this 18th day of August , 19~.
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MAYOR /
ATTEST: ~~/) ,f:' ~
ClmLERK
Idancaprm,ra.
that the Resolution
Ambrisco
Courtney
Horowitz
Kubby ,
Larson
McDonald
Novick
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RESOLlITION NO. ,92-229
RESOLlITION TO ISSUE CIGARETIE PERMITS
\W1EREAS, the following firms and persons have made application
and paid the mulct tax required by law for the sale of cigarettes and
cigarette papers; therefore,
BE IT RESOLVED BY '!HE CI'IY COUNCIL OF IOWA CI'IY. IOWA, that the
applications be granted and the City Clerk be and he/she is hereby
directed to issue a permit to the following named persons and firms to
sell cigarette papers and cigarettes:
The Airliner - 22 S. Clinton'
I t was moved by Ambrisco ' and seconded by Kubby
that the Resolution as read be adopted., and upon roll cair there were:
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RESOLUTION NO, 92-230
RESOLUTION AUTHORIZING AND ALLOWING JOHNSON COUNTY, EAST LUCAS NORTH
TOWNSHIP RESIDENTS TO VOTE IN THE CITY OF IOWA CITY PRECINCT 6,
WHEREAS, the boundaries of East Lucas North Township, Johnson County, Iowa, are described
as follows:
Beginning at the intersection of the east line of Section 34, Township 80, Range 6
and the centerline Interstate Highway 80; then, proceeding north elong the east line
of section 34 to the northeast corner of section 34; then, proceeding west along the
north line of section 34 to the Iowa River; then southerly, westerly and southerly
along the course of the Iowa River to the intersection of the Iowa River and the
centerline of Interstate Highway 80; thence easterly along the centerline of Interstate
Highway 80 to the point of beginning.
and
WHEREAS, a convenient polling place is not available within East Lucas North Township; and
WHEREAS, East Lucas North Township is contiguous with incorporated City of Iowa City; and
WHEREAS, Chapter 49.6 of the Iowa Code grants cities and counties the power to combine
township and city precincts as long as the combined precinct does not have a total population in
excess of three thousand five hundred, as shown by the most recent federal decennial census, and
the combined precinct is contained wholly within an existing legislative district; and
WHEREAS, combining East Lucas North Township with Iowa City Precinct 6 will create a precinct
with a total population less than three thousand five hundred and which is contained wholly within
an existing legislative district; and
WHEREAS, it is desirable to allow said voters to vote at a nearby convenient location resulting in
the Johnson County Board of Supervisors and the Johnson County Auditor approving the
combining of East Lucas North Township with Iowa City Precinct 6 which now requires approval
of the City of Iowa City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Iowa City, Johnson
County, Iowa, that the combining of East Lucas North Township, Johnson County, with City of
Iowa City Precinct 6 be and is hereby approved excepting and excluding City of Iowa City
municipal elections.
It was moved by Ambrisco
and upon roll call there were:
and seconded by
the Resolution be adopted,
Kubbv
AYES:
NAYS:
ABSENT:
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Ambrisco
Courtney
x Horowitz
Kubby
Larson
McDonald
Novick
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Passed and approved this 18th
,1992.
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ATTEST:
CITY LERK
II. ,f:1M.J
Ci Y Attorney's Office
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City of Iowa City
MEMORANDUM
Date:
August 15, 1992
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To:
City Council
David Schoon, Economic Development Coordinator-P~
From:
Re:
Combining East Lucas North Township with Iowa City Precinct 6
Due to the inebility to find a convenient polling place for the residents of East Lucas North
Township, the Johnson County Auditor and Commissioner of Elections has requested that the
Iowa City City Council authorize the combining of East Lucas North Township with Iowa City
Precinct 6 except for City of Iowa City municipal elections (see attached map). Prior to Iowa
City drawing new precinct boundaries in 1991, according to the auditor's office, East Lucas
North Township residents voted in an Iowa City precinct. As a consequence of the 1991
precincting, both the Johnson County Board of Supervisors and the Iowa City City Council
must authorize combining these two precincts, The Board of Supervisors have already
authorized combining the two precincts. The resolution included in your Council packet will
give the Council's authorization to do the same.
n.\olueu
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Attachment 1
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RESOLUTION NO.
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RESOLUTION APPROVING THE PRELIMINARY AND FINAL SUBDIVISION
PLATS OF THE RESUBDIVISION OF LOTS 12-15, PRAIRIE VIEW ESTATES,
PART ONE, A SUBDIVISION OF JOHNSON COUNTY, IOWA,
WHEREAS, Thomas Wegman has filed with the City Clerk of Iowa City, Iowa, an application
for approval of the preliminary and final plats of the resubdivision of Lots 12-15, Prairie View
Estates, Part One, and
WHEREAS, the proposed subdivision is loceted in Johnson County and within Iowa City's two
mile extraterritorial jurisdiction; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department have examined the proposed preliminary and final plats and have recommended
that they not be approved due to the inconsistency of the proposed design of the subdivision
with the existing and anticipated Prairie View Estates development and due to potential
problems associated with the proposed flag lots; and
WHEREAS, the preliminary and final plats have been examined by the Planning and Zoning
Commission and, after due deliberation, the Commission has recommended that the plats not
be approved due to the inconsistency of the proposed design of the subdivision with the
existing and anticipated Prairie View Estates development and due to potential problems
associated with the proposed flag lots,
WHEREAS, the City Council has considered the recommendations of the Department of
Planning and Community Development and the PI~nning and Zoning Commission, but has
found thet the design of the subdivision is acceptable.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. The preliminary and final plats of the resubdivision of Lots 12-15, Prairie View Estates,
Part One, are hereby approved.
2, The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, after approval by the City Attorney, to execute any legal documents relating
to said subdivision and to certify the approval of this resolution, which shall be affixed
to the final plat after passage and approval by law; and the owner/subdivider shali
record the legal documents and the final plat at the office of the Johnson County
Recorder of Johnson County, Iowa.
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Resolution No.
Page 2
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STAFF REPORT
To: Planning & Zoning Commission Prepared by: Robert Miklo
Item: SUB92-0014. Resubdivision of Lots 12-15 Date: July 16, 1992
Prairie View Estates, Part I
GENERAL INFORMATION:
Applicant:
Thomas Wegman
1007 Kyle Drive
Iowa City, IA 52240
338-6570
Requested action:
Preliminary and final plat approval.
Purpose:
Resubdivision of Lots 12-15 Prairie
View Estates, Part One, to replace
Banbury Circle with a private common
driveway.
Location:
South of the intersection of Kyle Drive
and Banbury Street.
Size:
6.16 acres.
Fringe Area Agreement:
One dwelling unit per acre.
Existing land use and zoning:
Undeveloped; County RS.
Surrounding land use and zoning:
North - Single-family residential; Coun~
ty RS,
East - Undeveloped; County RS,
South - (across 1-80) undeveloped; RR-
1,
West . Single.family residential and
undeveloped; County RS.
Applicable regulations:
Provisions of the Subdivision Regula-
tions, Rural Design Standards and
Stormwater Management Ordinance,
File Date:
June 25, 1992,
45.dey Iimitetion period:
August 9, 1992.
60-day limitation period:
August 24, 1992.
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SPECIAL INFORMATION:
Public utilities:
Public utilities are not currently avail-
able. Individual septic systems and a
private well and water lines are pro-
posed,
Public services:
Police protection will be provided by
Johnson County and fire protection will
be provided by the Solon Fire District.
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Transportation:
Vehicular access is from Kyle Drive via
Prairie du Chien Road.
Physical characteristics:
The topography is steeply sloping
(20%-30%) from the southeast down
towards Kyle Drive.
BACKGROUND:
The final plat for Prairie View Estates, Part I, was approved in 1983, The original subdivision
design included Banbury Circle, a cul-de-sac which provided access to Lots 12-15. The
applicant now wishes to resubdivide that portion of the subdivision to eliminate the cul.de-sac
street. The area originally designed for the cul.de-sac would become a portion of Lots 13 and
14. An access easement over what was originally designed as the street would provide
access to all four lots, The applicent is seeking both preliminary and final plat approval.
ANAL YSIS:
Staff is concerned that the proposed design of the resubdivision is substandard when
compared to the existing development in Prairie View Estates and may result in lots with
inadequate access,
The proposed resubdivision would replace the approved private street, which was never built,
with a common driveway providing access to four lots. As a result of the proposed
resubdivision, Lots 13 and 14 would become flag lots, In general, fiag lots are not considered
to be good subdivision design because they may result in conflicts between adjecent property
owners, end result in building sites which may not be easily accessible or visible from a street.
The quelity of access to these lots will be diminished when compared to the originally
proposed design for Banbury Circle. The original design would have included a SO-foot right-
of-way with a 24-foot wide chipseal surface. The proposed common driveway which would
replace Banbury Circle is proposed to be 18 feet wide and the pavement stendards have not
been specified.
Given the proximity of the development to the corporate limits, the City has an interest in
assuring that these lots have adequate access for public and private vehicles, In the event
that this area is annexed into the city, it may be difficult for the City to provide municipal
services for Lots 13 and 14 if the proposed subdivision design is approved. For this and the
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above.discussed reasons, staff believes that the proposed design of the resubdivision of
Prairie View Estates, Part One, Lots 12-15 should not be approved,
STAFF RECOMMENDATION:
Staff recommends that the preliminary and final plats of the resubdivision of Lots 12-15,
Prairie View Estates, Part One, be denied due to the proposed design being inconsistent with
existing and anticipated Prairie View Estates development and potential problems associated
with flat lots.
DEFICIENCIES AND DISCREPANCIES:
Preliminary Plat
1. The boundaries of the 100 yeer flood plain should be illustrated on the plat.
2. The total subdivision area reported in the legal description and the lot areas shown on
the plat should be consistent.
3. The label for subdividers/owners should be corrected to read as plural rather than
possessive.
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4, Arrows should indicate the areas that the curve notes 12-1, 13-1, and 15-1 refer to.
5. The 50 foot drainage easement on Lot 11 should be labeled.
6. The utility and access easements and the location of the water main within the utility
easement should be clarified.
7. A cross section of the common driveway should be shown on the plat.
8. Doris Marchael is misspelied in the area between Lots 14 and 15.
9. A grading and erosion control permit is required,
Final Plat
1. The boundaries of the floodway and the 1 OO-year flood plain should be illustrated on the
plat.
2. The total subdivision area reported in the legal description and the lot areas shown on
the plat should be consistent.
3. The label for subdividers/owners should be corrected to reed as plural rather than
possessive,
4. Arrows should indicate the areas that the curve notes 12-1. 13-1. and 15.1 referto,
5. The utility and access easements should be clarified.
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6. Doris Marchael is misspelled in the area between Lots 14 and 15.
ATTACHMENT:
1. Location Map.
ACCOMPANIMENTS:
1. Preliminary Plat.
2, Final Plat.
Approved by:
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Monica Moen, Senior Planner
Department of Planning and
Community Development .
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RESOLUTION NO. 92-231
RESOLUTION APPROVING THE PRELIMINARY AND FINAL LARGE SCALE
RESIDENTIAL DEVELOPMENT PLAN FOR CROSS PARK APARTMENTS AND
AUTHORIZING EXECUTION OF A PARTIAL RELEASE OF STORM WATER
MANAGEMENT EASEMENTS.
WHEREAS, the owner, Southgate Development Co" Inc., filed wilh the City Clerk of Iowa City,
Iowa, an application for approval of the preliminary and final Large Scale Residential Development
plan for Cross Park Apartments; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary and final Large Scale Residential Development plan and
recommended approval of same; and
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WHEREAS, the Planning and Zoning Commission examined the preliminary and final Large Scale
Residential Development plan and, after due deliberation, recommended that the plan be
accepted and approved subject to 1) Public Works Department approval of construction plans
for the proposed stormwater basin revisions and approval of a revised stormwater facility
agreement prior to Council consideration, 2) screening the dumpster area, and 3) providing
additional landscaping in lieu of the two paved Islands which are located adjacent to the north-
south driveway as it enters the parking lot from Cross Park Avenue and providing a vegetative
buffer or landscape hedge between the parking lot and the southern facade of each building;
and
WHEREAS, the Public Works Department has approved construction plans for the proposed
stormwater basin and a revised stormwater facility agreement; and
WHEREAS, the preliminary and final Large Scale Residential Development plan for Cross Park
Apartments Is found to conform wilh all of the requirements of the Code of Ordinances of the City
of Iowa City, Iowa; and
WHEREAS, the City of Iowa City entered Into a Stormwater Management Easement Agreement
with Braverman Development, Inc, dated April 9, 1984 and recorded In the records of the office
of the Recorder of the County of Johnson, State of Iowa, in Book 692 at pages 374-377, and
entered into a Stormwater Management Easement Agreement with Southgate Development
Company, Inc, dated October 25, 1990 and recorded in the records In the office of the Recorder
of Johnson County, Iowa, In Book 1421at pages .2.L to ..1.2...; and
WHEREAS, the construction plans for the proposed stormwater basin and the revised stormwater
facility agreement approved by the Public Works Department reduce the area needed for the
stormwater basin by permitting the owner to fill In a portion of the existing stormwater basin and
deepen. the remaining portion of the basin; and
WHEREAS, the modifications to the stormwater basin will Improve stormwater management in
the area and provide greater ability to develop the area; and
WHEREAS, the attached partial release will release those areas no longer needed for stormwater
management while retaining the area' necessary for the stormwater basin as provided in the
construction plans for the proposed stormwater basin and the revised stormwater facility
agreement. '
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT:
1, The prellminalY and final Large Scale Residential Development plan for Cross Park
Apartments Is hereby approved, subject to the screening of the dumpster area, and
providing additional landscaping In lieu of the two paved islands located adjacent to the
north.south driveway as it enters the parking lot from Cross Park Avenue and providing
a vegetative buffer or landscape hedge between the parking lot and the southern facade
of each bulidlng.
2. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed to certify the approval of this resolution and of the prelimlnalY and final Large
Scale Residential Development plan for Cross Park Apartments after passage and
approval by law, and the owner shali record the legal documents and the plan at the
office of the County Recorder of Johnson County, Iowa.
3. The mayor is hereby authorized to execute and the City Clerk to attest the attached
Partial Release of Storm Water Management Easement and to record said Release in the
office of the County Recorder of Johnson County, Iowa,
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--x--
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Courtney
x Horowitz
Kubby
Larson
McDonald
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AYES:
NAYS:
ABSENT:
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PARTIAL RELEASE OF ,
STORM WATER MANAGEMENT EASEMENT
The City of Iowa City, the present owner of the Storm Water Management
Easement, for valuable consideration, receipt of which is hereby acknowledged, does
hereby acknowledge that the following described real estate situated in Iowa City,
Johnson County, Iowa, io-wit:
See Exhibit n/{' aitached
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is hereby released from the Storm Water Management Easement executed by
Bravennan Development, Inc. dated April 9, 1984 and recorded in the records of the
office of the Recorder of the County of Johnson, State of Iowa, in Book 692 at pages
374-377, and from the Storm Water Management Easement executed by Southgate
Development Company, Inc. dated October 25, 1990 and recorded in the records in
the office of the Recorder of Johnson County, Iowa,in Book 1421 at pages
....2L to 99, specifically reserving to the City of Iowa City, Iowa, the granted
easement rights over the remaining real estate described in said Stonn Water
Management Easement.
CITY OF IOWA CITY, IOWA
ATIEST:
~~ .,f ~M.J
City lerk
STATE OF IOWA )
) ss
JOHNSON COUNTY )
On this /q'..,.ll day of _l\ubu.."..,.. , 1992, before me, the
undersigned, a Notary Public in and for the State of Iowa, personally appeared
Darrel G. Courtney and Marian K. Karr, to me personally known, who, being by me
11&1
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duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City
of Iowa City, Iowa, executing the within and foregoing, instrument; that the seal
, attached thereto is the seal of said corporation by authority of its City Council; and
that the said Mayor and City Clerk acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily
executed.
s~..~
Notary Public in and for
the State of Iowa
Approved By
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EXHIBIT "A"
The North 40.00 feet of the West 425.00 feet of the Stormwater Management
Easement as recorded in Book 692, Page 374 of the Johnson County Recorder's
records lying within the boundary of the "Cross Park Apartments" Large Scale
Residential Development (LSRD) Plan, described as:
Commencing at the southwest corner of Block 1 of Braverman Center in Iowa City,
Iowa as recorded in Plat Book 7, Page 9 of the Johnson County Recorder's
records;
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thence N 0026'20" E, 110.00 feet along the west line of said Block to the point
of beginning:
thence N 0026'20" E, 40.00 feet along the west line of said Block to the
northwest corner of said easement;
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thence S 89033'40" E, 414.20 feet along the north line of said easement to the
east line of said LSRD;
thence S 0026'20" W. 3.00 feet to a corner of said LSRD;
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thence S 89033'40" E, 10.80 feet along the north line of seid LSRD;
thence S 0026'20" W, 37.00 feet;
thence N 89033' 40" 11, 425.00 feet to the point of beginning.
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STAFF REPORT
To: Planning & Zoning Commission
Item: LSD 92-000S. Cross Park Apartments
Preliminary and Final
LSRD Plan
GENERAL INFORMATION:
Applicant:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning:
Comprehensive Plan:
File date:
4S.day limitation period:
.,....__.,.7'.'_.".,..-.,..~.,~,...,..
Prepared by: Robert Miklo
Date: August 6, 1992
Southgate Development
SOS Highland Ave.
Iowa City, IA 52240
Contact: Ralph Stoffer
Phone: 3S4.1984
Preliminary and Final Large Scale Resi-
dential Development plan approval.
Development of four buildings with a
total of 48 dwelling units.
Southeast corner of the intersection of
Keokuk Street and Cross Park Avenue,
3.4 acres.
Vacant, storm water storage basin;
RM.12,
North - K.Mart and Pepperwood Place
shopping centers; CC-2,
East - Multi-family residential under
construction; Broadway
Neighborhood Center; RM- 12,
P/RM-12.
South - Single-family residential; RS-S,
West - Vacant; RM.1 2.
Residential, 8-16 dwelling units per
acre.
July 8, 1992.
August 22, 1992.
/710 7,
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SPECIAL INFORMATION:
Public utilities:
Municipal sanitary sewer and water
facilities are in place.
Public services:
Municipal fire and police protection will
be provided, Sanitation services must
be provided by the developer/owner.
Transportation:
Access to the site is via Cross Park
Avenue, The Lakeside bus route serves
the site from the west and the Syca-
more bus route serves the site from the
east.
Physical characteristics:
The site slopes from east to west and
contains a 2.28 acre stormwater stor-
age basin on the south side.
BACKGROUND:
','"
Lots 1 0 and 11 of the portion of Block 1, Braverman Center were established with a final plat
on October 2, 1990, A proposed Large Scale Residential Development (LSRD) plan which
was submitted with the preliminary plat of a portion of Block 1, Braverman Center was
reviewed by the Commission in July of 1990, but was withdrawn by the applicant. An LSRD
plan for 48 multi-family dwelling units (Villa Garden Apartments) was approved for all of Lot
11 and the eastern portion of Lot 10 in May of 1991. The currently proposed LSRD plan
would include four buildings with 12 dwelling units each for a total of 48 dwelling units. The
buildings would be oriented toward Cross Park Avenue. Parking would be provided between
the buildings and an existing dryboltom stormwater management facility iocated on the
southern portion of Lot 10.
ANALYSIS:
The approved subdivision design for portions of Block 1, Braverman Center, resulted in
commercial development immediately across Cross Park Avenue from this residentially zoned
property, This zoning relationship, in combination with the limitations on developable area
resulting from the large stormwater storage basin on the southern portion of this property,
presents a challenge in designing an attractive residential development. Careful building
placement and the use of earthen berms and landscaping may be used to overcome the
resulting design constraints,
The plan es submitted is in compliance with applicable rules and ordinances; but as discussed
below, additional landscaping may improve the design of the development,
One and a half parking spaces per unit. or a total of 72 parking spaces, are required. The plan
shows a total of 81 spaces, To improve the appearance of the development, it may be
appropriate to eliminate some of the extra parking spaces and replace them with additional
landscaping areas within the large parking lot. For example, a tree island on either side of the
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dumpster area would help to screen it. These arees of edditionallandscaping would result in
the loss of only two parking spaces. Additional landscaping could be provided in lieu of the
two paved islands which are located adjacent to the north/south driveway as it enters the
parking lot.
The plan as submitted shows compliance with the tree ordinance. A total of 11 street trees
are required and are shown on the plan. Twenty-six trees are required for building area
coverage and are shown on the plan, In addition to these trees, it would be beneficial to
provide a landscape hedge between the parking lot and the southern facade of each building.
This would provide a buffer between the lower level apartments end the headlights and noise
from cars maneuvering in and out of the parking lot. Low earthen berms are proposed
between the buildings and Cross Park Avenue.
The stormwater management basin is being reduced in size to provide an area to accommo-
date the parking lot. Because of this reduction in size, the basin will be made deeper. The
proposed alterations in the storm water facility and the landscaping along the sides of the
basin must be approved by the Public Works Department.
STAFF RECOMMENDATION:
Staff recommends that the preliminary and final LSRD plan for Cross Park Apartments be
approved subject to Public Works Department approval of construction plans for the proposed
stormwater basin revisions prior to City Council consideration of this LSRD plan, Staff further
recommends that additional landscaping be provided in and adjacent to the parking lot as
discussed in the staff report.
ACCOMPANIMENTS:
1. Preliminary and Final LSRD Plan,
2. Letter of intent.
3. Building Elevation Drawings,
Approved by:
Monica Moen, Senior Pianner
Department of Planning and
Community Development
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The parcel is 3.40 acres zoned RM-12 on the southeast corner of Cross Park
Avenue and Keokuk Street.
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SURVEYING AND ENGINEERING
535 Southgate Avenue
Iowa City, Iowa 52240
Phone (319)354.1984
Thomas Anthony, RLS
Ralph Stoffer, PE, RLS
July 22, 1992
Planning & Zoning Commission
City of Iowa City
410 E. Washington Street
Iowa City, Iowa 52240
Southgate Development Co., Inc. 's intent is to construct 4 - 12 unit three-
story apartment buildings. The individual units will be smaller than 800
square feet. The lower floor of each building will be handicap accessible.
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Re: Cross Park Apartments
Dear Commission:
The intended schedule is to begin construction this fall for spring 1993
occupancy.
Attached is the attorney's opinion as to the ownership.
Sincerely,
Ralph Stoffer, PE & LS
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RESOLUTION NO. 92-232
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRAGr, AND
ESTIMATE OF COST FOR 1'HE COMPLETION OF mil NORTH OODGIl WATER RESERVOIR
REPAINT AND REPAIR PROJllCr, ESTABLISHING AMOUNT OF BID SECURITY TO
ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS,
AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS
WHERIlAS, notice of public hearing on the plans, specifications, form of contract
and estimate of cost for the above-named project wae publiehed as required by
law, and the hearing thereon held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That the plans, specifications, form of contract, and eetimate of
cost for the above-named project are hereby approved.
2. That the amount of bid security to accompany each bid for the
construction of the above-named project ehall be in the amount of
10% of bid payable to Treasurer. City of lalla City, Iowa.
3. That the City Clerk is hereby authorized and directed to publieh
notice for the receipt of bids for the conetruction of the above-
named project in a newepaper published at leaet once weekly and
having a general circulation in the city.
4. That bide for the above-named project are to be received by the City
of Iowa City, Iowa, at the Office of the City Clerk, at the Civic
Center, \mtil 10:30 A.M. on the llth day of September, 1992.
Thereafter the bide will be opened by the City Engineer or his
deeignee, and thereupon referred to the Council of the City of Iowa
City, Iowa, for action upon eaid bids at its next meeting to be held
at the Council Chambers, Civic Center, Iowa City. Iowa, at 7:30 P.M.
on the 15th day of ~mber, 1992.
It was moved by Larson and seconded by Ambrisco
resolution ae read be adopted, and upon roll call there were:
that the
AYKS.;,
NAYS.:.
ABSEIIT..:.
X
-X--
X-
X
X
X
Ambrisco
Courtney
--X-- Horowitz
Kubby
Lareon
McDonald
Novick
Passed and approved this -l8th- day of August
, 1992.
APPROVED AS '1'0 FORM
~~'.L4
~rney's Office
1'--1..5' ~ j'.z..,
1170
MAYOR
111-' \.J/ ~// ,
A'ITEST: ~
CITY CLERK
B,\RES\APPLAH3
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RESOLUTION NO. 92-233
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CllAUNCKY SWAN PARKING FACILI'l'Y
PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO
ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS,
AND FIXING TIME AND PLACE FOR RECEIPl' OF BIDS
WHEREAS, notice of public hearing on the plane, specificatione, form of contract
and estimate of cost for the above-named project was published ae required by
law, and the hearing thereon held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That the plans, specifications, form of contract, and estimate of
cost for the above-named'project are hereby approved.
2. That the amount of bid security to accompany each bid for the
conetruction of the above-named project ehall be in the amount 'of
~% of bid payable to Treasurer, City of Iowa City, Iowa.
3. That the City Clerk is hereby authorized and diL'ected La publish
notice for the receipt of bide for the conetruction of the above-
named project in a newepaper publiehed at leaet once weekly and
having a general oirculation in the city.
4. That bide for the above-named project are to be received by the City
of Iowa City, Iowa, at the Office of the City Clerk, at the Civic
Center, until 2:00 P.M. on the lllth day of Septeml;&l', 1992.
Thereafter the bide will be opened by the City Engineer or hie
deeignee, and thereupon referred to the Council of the City of Iowa
City, Iowa, for action upon eaid bids at ite next meeting to,be held
at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 P.M.
on the lftth day of September, 1992.
It was moved by Larson and eeconded by Ambrisco
resolution as read be adopted, and upon roll call there were:
that the
~
NAYS.:.
ABSENT:
x
'"X"'
Ambrieco
Courtney
Horowitz
Kubby
Larson
McDonald
Novick
x--
x--
'"X"'
'"X"'
'"X"'
f} ";~ ,:",w.d \hi.l~ cloy of A.g."
~ APPROVED AS TO FORM
~R /
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A'ITES'f: ~~ ~ ~ x....&-'M::-~
CITY CLERK C ty Attorney s Offlce ~
B,\RES\APPLAH6 ~/.:i-1-<-.
, 1992.
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RESOLUTION NO. 92-234
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATE OF COST FOR 1'HE CONSTRUCTION OF TIlE IIIGHWAY 6 INTERSECfION
IMPRO~S PROJECf, ESTABLISHING AMOUNT OF BID SECURI1~ TO
ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS,
AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS
WHEREAS, notice of public hearing on the plans, specifications, form of contract
and estimate of cost for the above-named project was published as required by
law, and the hearing thereon held. .
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That the plans, specifications, form of contract, and estimate of
cost for the above-named project are hereby approved.
2. That the amount of bid security to accompany each bid for the
construction of the above-named project shall be in the amount of
10% of bid payable to Treasurer, City of Iowa City, Iowa.
.'3. That the City CIerll in hcreby authOl'ized and directed to publish
notice for the receipt of bids for the construction of the above-
named project in a newspaper published at least once weekly and
having a general circulation in the city.
.'
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4. That bids for the above-named project are to be received by the City
of Iowa City, Iowa, at the Office of the City Clerk, at the Civic
Center, until 10:30 A.M. on the lli;h day of September, 1992.
Thereafter the bids will be opened by the City Engineer or his
designee, and thereupon referred to the Council of the City of Iowa
City, Iowa, for action upon said bids at its next meeting to be held
at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 P.M.
on the llih day of Septembec, 1992.
It was moved by Larson and seconded by Ambrisco
resolution as read be adopted, and upon roll call there were:
that the
AYES.;. NAYS.:. ABSENT:
-1L. Ambrisco
-1L. Courtney
-1L. Horowitz
-1L. Kubby
-1L. Larson
-1L. McDonald
-1L. Novick
Passed and approved this LBt!L- day of ----Augua~, 1992.
APPROVED AS 'ra FORM
~k~
!-13-J.:z-
MAYOR
ATTEST: ~~t-> cJ(~
CITY CLERK
B,\REG\!PPLAN6
'774
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RESOLUTION NO.-22:235
RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE HIGhWAY 6
INTERSECTION IMPROVEMENTS PROJECT WITH THE IOWA DEPARTMENT OF TRANSPORTATION
WHEREAS, the City of Iowa City, Iowa, has negotiated an agreement with
the Iowa Department of Transportation, two (2) copies of said agreement being
attached to this Resolution and by this reference made a part hereof, and,
WHEREAS, the City CO\Ulcil deems it in the public interest to enter into
said agreement with the Iowa Department of Transportation for intersection
improvements on Highway 6.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL:
1. That the Mayor and City Clerk are hereby authorized and directed to
execute the agreement with the Iowa Department of Transportation.
2. That the City Clerk shall furnish copies of said agreement to any
citizen requesting same.
I t was moved by Ambrisco and seconded by Novick
that the resolution as read be adopted, and upon roll call there were:
~ NAYS.:. ABSENT:
-1L- _ _ Ambrisco.
---X- _ _ Novick
~ _ _ Courtney
- _ ---X- Horowitz
-X- _ _ Kubby
-X- _ _ Larson
-X- _ _ McDonald
Passed and approved this 18th day of
August
1992.
~
MAYOR
APPROVED AS, TO FORM
L /!
,v ~t<--;l,v-~;L..I'
C ty Attorney's Office 1-/3-:1'.<.-
/1. .
ATTEST:~ .
CITY CLERK
B:IRE6IAOREIDOT
17'75
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IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR
YRBAN-~TATE lRAFFIC fNGINEERING fROG RAM PROJECT
City: Iowa City
County: Johnson
Project No:UST-6-7(43)--4A-52
Iowa Department of Transportati on
Agreement No: 92-U-26
Staff Action No: S-93-25
WHEREAS, pursuant to Sections 306A.7 and 307.44, 1991 Code of Iowa, as amended,
the City of Iowa City, hereinafter called the CITY, and the Iowa Department of
Transportation, hereinafter called the STATE, may enter into an agreement for
joint or cooperative action after appropriate action by ordinance, resolution, or
otherwise pursuant to law of the governing bodies involved, and
WHEREAS, the STATE provides funds through the Yrban-~tate Iraffic fngineering
frog ram (U-STEP),' a cooperative program for relatively low-cost solutions that'
will speed traffic flow and reduce accidents on primary road extensions, and
WHEREAS, the STATE has made these funds available for reimbursement in th~ ratio
of 55 percent STATE funds and 45 percent 1 oca 1 funds up to a maximum amount in
STATE funds of $200,000 for a "spot improvement" or $400,000 for a "1 i near
improvement", and
WHEREAS, a "spot improvement" shall mean a limited improvement project in terms of
area, length, and cost, such as intersection reconstruction or signalization; and
a "1 inear improvement" shall mean a more lengthy improvement project in terms of
blocks or miles, such as street or highway widening, resurfacing, or
reconstruction, and
WHEREAS, the CITY proposes to develop two (2) "spot improvement" projects on U.S.
No.6 as follows:
1. Gilbert Street Intersection - construction of right turn lanes for the
east and west approaches of U.S. No.6, and
2. Lakeside Drive/lndustrial Road Intersection - construction of left turn
lanes in the median for the east and west approaches of U.S. No.6, and
i nsta 11 trafff c controls igna 1 s. The CITY also proposes to construct
right turn lanes which are not eligible for STATE funds.
NOW'THEREFORE, BE IT AGREED:
1. The CITY will prepare and furnish to the STATE for review the necessary plans,
specifications, and an estimate of cost for the proposed construction project.
Traffic Signals shall conform to the Iowa Manual on Uniform Traffic Control
Devices for Streets and Highways.
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. Agreement- Number: 92-U-26
'City: Iowa City
2. The STATE will share eligible construction and right-of-way costs in the ratio
of 55 percent STATE funds to 45 percent CITY funds up to a maximum STATE
participation per project of $200,000 for a "spot improvement" or $400,000 for
a "1 inear improvement." The estimated total of el igible construction and
right-of-way costs for this project is $225,000. If, upon completion of final
plans, the est imate exceeds the pre 1 imi nary estimate conta i ned herein by 20
percent or more, the extra work or increased cost must be approved by the
STATE prior to contract letting or beginning of construction. The right turn
lanes on U.S. No.6 at the Lakeside Drive/Industrial Rd. Intersection are not
eligible for STATE funds.
Page 2 of 4
3. The STATE will share, as stated in paragraph 2, for the costs of construction
of longitudinal and outlet storm sewers made necessary by highway construction
in the proportion that the street right-Of-way of the primary road extension
bears to the total drainage area to be served by the proposed sewers. The
CITY shall be responsible for the remaining portion of storm sewer costs not
paid for by the STATE.
4. If right of way must be acquired for the project, the CITY shall negotiate
and secure the necessary right of way using the most appropriate of the
fOllowing methods:
a. When right of way is to be acquired in the name of the STATE, before
acquisition procedures are begun, the CITY shall meet the staff persons
from the STATE's Office of Right of Way to assure compliance with the U.S.
Code, the Iowa Code, and Chapter 111 of the Iowa Administrative Code
(lAC);
b. When right uf way is to be acquired in the name of the CITY and it abuts a
route on a federal aid system, the CITY shall comply with the U.S. Code,
and the Iowa Code, and Chapter III of the lAC;
c. When right of way is to be acquired in the name of the CITY, and it does
not abut a route on a federal aid system, the CITY shall comply with the
Iowa Code.
5. Upon approval of final plans, proposal forms, specifications, and cost
estimate, the STATE will give the CITY written notice to proceed with the
project. For the portion of the project under contract by public letting, the
CITY shall advertise for bidders, hold a public letting, and provide adequate
supervision for the construction work performed under the contract. The CITY
shall submit the letting documents to the STATE for approval prior to formal
action in the award of the contract.
6. The project must be let to contract or construction started within two (2) years of ,
the date of this agreement by the Iowa Department of Transportation Commission or '
this agreement is automatically canceled. This agreement may be extended for a period '
of six (6) months upon receipt ,of a written request from the CITY prior to the
cancellation date.
7. No person shall, on the grounds of race, sex, color, or national origin be
excluded from participation in, be denied the benefits of, or be otherwise
subjected to di scrimi nati on under any program or acti vity for whi ch the CITY
receives state funds from the Iowa Department of Transportation.
8. The CITY shall use positive efforts to solicit bids from and to utilize minority,
women and/or di sadvantaged bus i ness enterpri ses as contractors and ensure that
the contractors make positive efforts to utilize these enterprises as sub-
contractors make positive efforts to utilize these enterprises as subcontractors,
suppliers or participants in the work converted by this application. Efforts
shall be made and documented in accordance with Exhibit "B" which by this
reference is made a part thereof.
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- Agreement-Number: 92-U-26
. City: Iowa City
9. The CITY will be responsible for the costs of the construction. Acceptance of the
completed construction shall be with the concurrence of the STATE. The CITY shall
prepare and submit to the STATE a detailed billing statement of materials,
installation, and construction costs incurred by the CITY. (Design, inspection, and
admi ni strati on costs will be borne by the CITY.) I f said statement is in proper
form, the STATE will promptly reimburse the CITY in the amount of 55 percent of the
e 1 igi bl e costs of the project, taki ng into account the 1 imi tations of Paragraph 2
herein.
Page 3 of 4
10. Periodic billing statements may be submitted by the CITY during progress of the work.
The STATE will review these statements and make recommendation as to their payment.
Payment will be made in accord with Paragraph 9 above.
11. For reimbursement made to the CITY by the STATE, specific reference is made to Iowa
Department of Transportati on Accounti ng Policy and Procedures Manual, Chapter XV,
Audits of Contracts with Second Parties, a copy of which is attached hereto ,and
marked "Exhibit A."
12. Upon completion of the project, the CITY will certify that the project was
completed in accordance with the plans and specifications before receiving
final reimbursement of STATE funds.
13. The CITY shall have ownership of traffic signals constructed with this
project and shall operate them at the expense of the CITY so long as signal
protection is considered by either party as necessary at said location. If
considered by both parties as no longer necessary at said location, the
signals are to be removed by the CITY at the CITY's expense, and may be
installed at another location acceptable to both parties and thereafter
shall be owned and operated at the expense of the CITY. .
14. Signs and other traffic control devices necessary for construction of the
project shall be furnished by the CITY and maintained in accordance with the
Iowa Manual on Uniform Traffic Control Devices. The safety of the general
publ ic shall be assured through the use of proper protective measures and
devices such as fences, barricades, signs, flood lighting, and warning
lights as necessary.
15.' Parking shall be prohibited by the City with an appropriate ordinance
which shall go into effect at such time as the project is completed and
opened to through traffic. Parking shall be prohibited on the minor
street approaches for a distance of 35 ft. in advance of the stop signs
and/or crosswal ks and on the exit sides of the minor streets for a
distance of 35 ft. beyond the stop signs and/or crosswalks.
16. The CITY shall submit a final detailed bill ing statement to the STATE
no later than two (2) years after the date of the STATE concurs in the
acceptance of the completed construction. If a final detailed billing
statement is not submitted to the STATE by the CITY in the two (2) year
period, the STATE will close the project I s financial records without
additional reimbursement to the CITY. Reimbursement, in accordance with
sections 2; 3; 9 - 12, made to the CITY shall be retained by the CITY.
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Agrep.ment Number: 92-U-26
.City: Iowa City
Page 4 of 4
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement Number
92-U-26 as of the date shown opposite its signature below.
City o~I~wa ~%
BY~
Tftl e Ma.'f''''
\.,
Av..I:::.wst.- /'{; TM
,19~
I, Mar,a.r.. -1<. -1<'"",..
, certify that I am the Clerk of the CITY,
and that -DQr~1 (i,. c.".......+n"~ ' who signed said Agreement for and on
behalf of the CITY was dUly authorized to execute the same by virtue of a formal
Resolution dUly passed and adopted by the CITY, on the
Au(:,Ll.s1- , 19 q~ .
.
/<6 TI/. day of
~. ,J 1../
Signed /W~ oK. 71;~
City Cler ~ Iowa City, Iowa
Date ~l).Sr 1'& , 19q;}
IOWA DE TMENT OF TRANSPORTATION
Highw ivis
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City Attorney's Office
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IOWA OEPARTMENT OF TRANSPORTATION
COST REIHBURSEI1ENT GUIOElINES fOR
AUDITS OF COIITRACTS WITH SECDHD PARTIES
REVISED ~y 1, \903
CXHIl3IT "A"
Schedule of Equiprent
Rates Attachment
Replaced February 26, 1990
It is th, policy of th, I... D,p.rtment of Tr.nsPOrt.tion th.t th, E't,rn.1 Audits
St.ff of th' Offic, of Audit. porfonn .n ".min.t;on .nd .n.lysis of f;sc.1 or oth,r
sourc, Itcords maint.in,d by cl.i..nts .nd oth,rs ..king cost Itpr.s.nt.tions to th,
low. Oep.rtment of Tr.nsport.tion .s . result of .ny contr.ct, '91t...nt, Itsolution
and/or other doclllll!nt .mich binds th, low. Dopl/tment of Transportation. Claimants
co",.d by this policy Includ, th, following: PoHtic.l Subdivisions. R.l1ro.ds,
Public .nd Pr;v.t. UtI1iti.s. Consult.nts .nd Educ.tion.l Institutions,
Tile pri..ry obj.ctiv, of th, audit will be to m.rt.in th.t th, invo;ces, as submitt,d.
.r, in .ccord with th' 'are...nt .nd th.t the invoic.s includ. only thos' costs
spocific.lly incurred, As ..an,s of identification, it is suggest.d th.t the work b,
.ssign.d .nd r.cord.d by work ord.r, jab ord.r .nd/or propor proj.ct d,sign.tion.
Th;s Proc.dult will .ccornul.t' .nd record into. s.p.r.t. .ccount .11 .ctu.l .nd
indirect costs in conn.ction with s.id contr.ct. .nd support the S.cond p.rty's c1.im.
.miCh will be subj.ct to audft, prior to final r.illburs...nt. All mords sh.ll be
"d, .v.il.bl, .t . c.ntr.l loc.tion to f.cilit.t. th, .udit,
E,t,rn.l Audit Proc.dures:
1. l.bor Costs:
.. O't.rmin.tion will b. mad, th.t s.l.ri,s .nd w.g.l .r. bi11.d .t .ctu.l or
IVQroge rates accounting for productive labor hours and other expences oaid
to oth,r individu.ls during the poriod th.t th.y .re dir.ctly or incid.nt.lly
.ng.g'd in tn, work. Th.s, costs ..st b, support.d by .d.au.t' r.cordS,
b, It will b. .sc.rt.in.d th.: normal Droc.dures w,r, followed. hours 'nd r.t,s
ch.rg.d ..r, thos' .ctu.lly p.id th, .mployees .nd o,.rti.., if ch.rg.d. w.s
.ctually p.id.
c. Costs to th. S.cond p.rty for v.c.tion. siCk .nd holid.y p.y .nd oth.r costs
incident to labor .mployment will b. reillllursed .men support.d by .d'aum
recoros, Th. porc.nt.g. .pp1i.d to direct l.bor costs for indirect cOSts,
SUCh .s v.c.tion. holid.y .nd sick p,y .nd oth.r b.n.fits SUCh .s soci.l
s.cur;ty will be .udit.d by it.m to the .pplic.bl. l.dg.r .ccounts. C.r.ful
.n'1ySis wfll b. mad, to 'Ssur. th.t porc.nt.g. ch.rg.s for indir.ct COSts
are not gmter than those charg.d to the units' regular oporatlons,
2. &''I.'!W!<!nt:
., R,illlbur"..nt for owned 'auipment will b. Hmi t.d to rates which .ccount for
.ctu.1 costs of .auipment us.d by the s.cond p.rty, Arbitr.ry or oth.rwis.
u",upnort., 'auipm,n: use charges will not b. rei...u".d.
1. Political -Sub.divtsions mal', In Heu of octu.l cost/rat. development.
utl1m th' curren: "Scnedul. of Eaui...nt R.tes" DUbHsh.d by the F.d."l
Emergency Manag"",nt Agency (FE,"); refer to Attacrvnent A,
,b, Where ..ned eauipment ts not ...ilabl., reilllbu"...nt for rent.d 'auipment will
b. 1lmit'd to th' .mount of rent p.id to tn. lowest au.lifi.d b'dd.r .ft.r
obt.inlng .ppropri.te quot.tions.
3. !!!W'.!.!!:.
Hat.ri,ls .nd suppli.s sh.ll b. bill.d .t cost. Discounts, reb.t.s, .nd .1100.nc.s
sh.ll b. d.duct.d frpm ..terlal com. Verification sh.ll be ..de that .11 ..terials
blll.d .r. incorDPr.t.d in the proj.ct, Hat.ri.ls for construction not shown on the
.sti.,t. Or by cn.ng. ord.r or l.tt.r ,pprav.l from tne St.t. will not b. r.imburs.d.
4. Hate'I.ls R.cov.r.d (S.lv.,e):
., Hateri.ls nreviously in plac. which are Itcavered in suit.bl, condition fa,
r.us. Dy tn, S.cond p.rty in conn.ction with construction, sh.11 b. cr.dlt.d
to tn. proJ.ct .t curr.nt stpck pr;c.s, If the S.cand p.rtv consist.ntly
cnargfS recovered ~terial at original Cost or a perCentum of current price neWI
th, proj.ct sn.11 r.c.iv. cr.dit .ccordingly, Th. .uditor sn.11 d.t.rm,n, th.t
..t.r,.l, s.lv'D.d .r. includ.d fn the cr.dit or th.t sCr.p v.lu, .nd prop.r
dUposal is npt.d.
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"EXHIBIT 1l.~1l
PAu: ~
D. ~tfrlal$ recoy,reo 1~~ trmoor."y us. $nal~ Of c~~:tr~ tc tn, grOJfC: I: 5tOCI
Or"e'5, Ius I l)trc,nuo, .llowance for loss 0' u.-V\c. llf!. It w1:1 be .stt',.
t,'nf~ tnlt ln, ~rconc DIrty nl' nOltflrd tne St.tt .nt'''' matt",.ls art 5cr'D~C
and wn'lI th"y were madt ,v,lllb), fo. 'nSotctfor:.
t. Tnt for~901n~ sn.ll not oreclude Iny .ddltl0n.l C"t~lt5 wh'll Suc~ credits Ire
rtQulrt~ b1 State 1.. or regulations.
I. O",h"d:
., In th, mnt that tho Itcond D.rty ..intains Construction O",ntaa cl.lr1ng
.ccounts. "Ch DrDJ.ct sh.ll De.r onl, tts .oult.bl, prODOrtion Of o,.rh..d
costs. ArDltrary otrctnug.s Dr 'lIIlunts ch"g.d III prOJtcts to co"r ass....a
D"rntad Costs wm not De "lrlIurS'd,
b. Th. "cords SUDDortlng tilt tntri.s for o",ntad CDsll sh.ll b. keDt to snow tho
total '"'<lunt. ratt and .llocatlon basis of taCn .adlti", Also. It will b.
necessary to ascertain thatchlrgts to tnOSt .ccounts are directly Igpl1ClbJ,
to th, Drojtct and tho rattS' d....ed Ii'll. SUCh clmlng accounts ". the sa..
.s thOS. .ppli.d to thO S.CDnd D.rty's regul.r constructIon work.
6. lub.Contr,cts:
Ottennin.t'on will b. "d, th.t tho St.t. h.s 'Doro,.d th, SUbCo"tr.ct, th. unit h.,
DroD.rly solIcited Dlas .nd ,w'rd.a tn. sUD,cDntr.ct to tn. I...st au.llfied biao..,
Subl.tting sn.ll nOt reI 1'" th. S.cond D.rty of .ny pro,;sions of tho Contr.c:.
7. Com~lftlon and ACCtDUnce Renorts:
Polltll'; IUD.ai"Oionl snall Inltiatt . Certlficllt of ComDletion and final
acceptance wn1ch must be suomitted ~ith the f;n~l tl!ir..
e. Aud1: Reoortina:
A: tho conclus,on of the ,ud't. tn. audit st.ff will preD.r. . Certiflc.t. of Audit
indicati" tntir conclusions and relDlm1tnd.tions. Th. Certlfllllt w111 De .ppro'ed
by tn. "~ern.1 Audits IOn.g.r .nd wh.re e,c'Ptions .re cit.d, . Scnedul. of
(xcentions will b. preo"ec. Copies of thm doc....ntl wt11 De forw.rd.d to the
DoD.rt""n: wnich orl9inated tnt reillllurs....nt .gr.....n: Dr contract. In .ddltion.
dis:rloutlon Of tne Audit C.rtifiClt. will b. made to tn. Contr.cts S.ction .nd
FeDeral ne1moursement Settlon of the Accountina DeD!rtm!nt to assure Draper
payme."t tc tne Secon~ oart.v an!: Draper billing. to FHWt
S. DreOl"atlor ot Voucners:
Vouc~e"1 Ir aaymen: 0' Secan~ oa..ty 1nvoices result~ng (~ agreements wi11 be
Dre~arec by tne ao:in1ste"lnt aeoa"tments.
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ffOUAL IIIUGENCI IlAXACfIlENI AGENCY
SlATE AiD LOCAL PIOGIAIIS AlIlI llJPPOII
DIUSlEI ISSISIAilCE PlOGaAIIS
IiISHINGIIIII, D.C. 204n
SCHEDULI Of EllJlPttfNT IATES
Th. rat" on thl. SchoclJl. .f E~I_t lit.. '" f., ""IJIlIflt In good
ItCh...lcll Condition, cOIIpI.I. with III ,,,,,Ired IIIICNttnIl, hch
m. C..... III CDlII Illglbl. ....., PL 93.2!ol f., ....."hlp lid
Opt"llon .f oqul_I, Includl~ dtprecl'llon, III OIlnttntllC.. fllld
1'IpI1", f..l. he'ICl/lIl. 1"", OSHA oqul_t lid .ther 'DlII
Inclcltnt t. lIpl"tlon. Sttnllly ",,1_1 COlli ... nol .lIglbll.
E~IJIlIflt ...t be In I<tUlI Optrotlon I. be IlIglbl.. LAIOIl CllSlS Of
OPEIATOIi All NOI INCLLIllD lid .hould be 1A"'0YId ItPtrlllly f,o.
""Ipttnt COlli,
In'....tlon 'lI'rdl" Ih. IlII .f the Schllllll II .ont.lned In flllA
crll..I.. Ill" f., "",1"""1 not 1I.led will be fu,nl.hed bOEIIA
\!lOll '~t. IJry """.11 .hlll be In ....I'dtrt. with 44 en 205.
IHElE IATES AlE A"'LICAlLf TO IlAJOI DISASlUS A"O !I!:RIl!~CIEl OECLA~ED
IT IH! mllDm IITII THE DATE Of P\JIILIClIION Of IHISSCHOOL!.,' . l
COlT ElIIJlPllfNI CAPAC ITT IIlE ,mLY Cl1$1 EIIIJIPIIENI CAPACIII SIZE HWILI
CClIE lATE calE lATE
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8010 AIR COlPIESSOlI TO 150 Cfll TO 35 HP 14.00 8132 CIAl/E TO 20 111II10 136 HP S30.00
8011 AIR CQ4PIESSOlI 10 225 Cfll TO 65 HP 6.00 8133 CRANE TO 30 ION 10 16D HP 44.00
8012 All CQ4PiESSOlI TO 325 Cfll TO 95 HP 9.00 8134 CIAl/E TO 45 ION TO 202 HP 50.00
8013 AIR a14PIESSOlI TO, 450 CfH 10 130 HP 15.00 8140 DIEDGE 10 160, HP 19.00
8014 All COlPIESSOlI 10 60D C'" 10 160 HP 16,00 8141 DIElIGE 10 240 HP 21.00 ,
8020 AMBULANCE 0,50/HI 8150 EXCAVAIOI TO 0.50 CI 10 54 HP 21.00 ; .
6050 AUIDIOIlI LE D.21/HI 6151 EXCAVAIOI ' 10 1.00 CI TO 15 HP ,29.DD
6040 BOAI 10 50 HP 5.00 B152 EXCAVAIOI . 10 \.25 cr TO 155 HP 37.00
6041 BOAI 10 15 NP 9.00 6m EXCAVATOI 10 1.50 CI TO 256 HP 47.00
6042 lOAT 10 100 HP 11.00 6170 fOlK WI 10 1.50 111II TO 50 HP 6,00
8050 BR0CJ4, SEL' PISP 10 as HP 6.00 6171 'OIK WI 10 5.5D 101/ 10 60., '12.00
6060 BR0CJ4, IOU WPfN 10 16 HP 5.00 6200 GlNEIATOI TO 5 HP 1.00
607D BR0CJ4, IMD I.OD 6201 GlNEIATCII 10 1\ HP 1.50
6080 BRUSN CHIPPER 10 65 HP 5.00 6202 CfNERAIOI TO 21 HP 2.50
608\ BRUSH CHIPPER 10 101 HP 9,00 6203 GlNEIAIOI ID 25 HP 3.00
6082 SRUSH CHIPPEI 10 156 HP 11,00 6204 GlNER.\IOI TO 50 HP 5,00
6090 BUS TO 16 PAS 0,50/111 6205 GlNEIATOI 10 15 HP 7.00
6091 IUS rN 16 PAS 0,46/111 6206 GlNEIATClI 10 100 HP 6.00
610D CHAIN l.\u 0.65 6220 a.\AIlEI 10, 35 HP 4.00
6110 CL/J4 I DRAGLINE TO 1.00 CY 10 93 HP 34.00 6221 GlADEI 10 15 HP 8,00
6111 CL/J4 I DRAGLIN! TO l.~ CI 10 115HP 41.00 6222 GlADEI 10 100 HP 16.00
8112 CL/J4 S DRAGLINE TO 1.50 CI 10 146 HP 49,00 6223 GIAD!R 10 155HP 2D,OO
6113 CL/J4 I DRAGLIHE TO 2.00 CI 10 190 HP 61,00 6m GIAD!I 10 155NP 25.DO
6120 ClJIPACTOI, HAND 10 5 HP 0,50 6225 GlADEJI TO 167 HP 27.DO
6130 ClAN! TO 5 101/ 10 80 HP 11.00 6226 GlADEI 10 210 HP 29,OD
8151 ClAN! 10 10 101/10 122 HP 27.00 6221 GlADEI TO 250 HP 44.00
JUL116,19M
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COlT ElIUlPllm WACIIl 111I IlCULT COlT ElIUlPtelil CAPACIIl IIlE WLI
CooE IAIE COOE UTE
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8240 LOoIDEI. ClAlltIl 100.7'5 C'l 10 l3H1' I I 0.00 8382 IWPEI TO 23 Cl Il4,OO
8241 LOoIDEI. CIA~EI 10 1.00 C'l 10 61 HI' 11.00 8390 IW1E1. lllllD 10 9 Cl l'.DD
8242 LOoIDEI. CIA~EI 10 1.l0 C'l 10 91 MP 16.00 8391 1tWf1, T~D 10 12 Cl 12.00
8243 LOoIDEI, ClAWlEI 102.00 C'l TO lU~ 11.00 8392 Iwnl, IMD 10 18 CT 16.00
8244 LOoIDEI. ClAWlII 10 I.ll C'l 10 140 MP 14.00 6400 UtEADEI. llGAlI TO 1 HP 1.00
8245 LOoIDEI. ClAWlEI TO 2.7'5 C'l TO 2OO~ 54.00 6410 IlIEnl. P1Cl:'UP TD 95 HP 18.00
8246 LOoIDEI. ClAWlEI 10 3.l0 C'l 10 223 HI' l8.00 6411 IlIIPO, PICIC.UP 10 IT5 HP 3D.00
8241LOoIDEI. CIA~EI 104.50 C'l 10 17'5 HI' l3.00 6420 lIACIO!, ClAWlEl 10 42 HP 8.0D
8260 LOoIDEI, WEELED 10 O.ll C'l 10 16 HP 3.00 6421 lIACIOI, ClAWlEl 10 61MP 11.00
8261 LOoIDEI, WHEELED 10 O.lO C'l 10 48,", 1.00 6422 llACIOI, W~II TO 18 HP 14.00
8262 LOoIDEI, WEE LED 101.00 C'l 10 62 HP 10.00 64Z3TIAClOl,ClAWlII 10 liD HP 21.00
8263 LOoIDEI, WEllED 10 l.l0 CT 10 90 HP 15.00 6424 lIACIOI. W~II ID 165 HP 26,DO
',8264 LOoIDEI, WEElED 102.00 Cl 10 liD HI' 18.00 1425 lIACTO!, WlIlEI to 210 HP 39.00
8265 LOoIDEI, WHEELED ro 2.50 CT 10 136 MP 23.00 6426 lIACIOI, CIAWlEl 10 310 HP 52.00
8266 LOoIDEI. WHEELED 103.00 CT 10 ll5 HP 21.00 8440 TlACIOI. WHEElED TD 50 HP 6.00
8261LOoIDEI, \/HEElED 10 4.00 CT TO 203 NP lS.OO 8441 lIACIOI, \/HEElED 10 83 HP 8,00
82~ LOoIDEI, \/HEElED 10 4.l0 CT 10 260 HP 44.00 8442 IllCIOI, \/HEElEO 10 154 HP 11,00
8269 LOoIDER, \/HEELED TO 5.00 CT 10 210 HP 52.00 8443 TlACIOI, \/HEElED 10 lMHP 26.00
S2SO "IXER, ClMCRElE 10 8 HP 1.00 8444 IllCIOI. \llimED to 215 HP 3D,OO
8l9D telXER, IRAHSII 10 Z35, HP 21.00 6460 IllllEl, DlIlP 10 20 CT 5.00
8291 teIXER. IIAHSII 10 185 HP 28.00 6461 III I lEI, DlIlP ID 24 CT 6,00
8300 PAVU 10 44 HP 19.00 &462 IlllLER, DlIlP 10 3Jel 8.00
8301 PAYER 10 96 HP 29.00 8480 TRAILEI, ElIUlP TO 10 tOl/ 1.00
83D2 PAVO TO 260 HP .44.00 8481 IllllEl, ElIUlP 10 20 101/ 2.00
8310 PLOJ. I4C/JlIlED 2.50 6490 llAllEI, LllIUlD ID 3000 GAL 9.00
8320 MP 10 1.51H 10 3 HI' 0.50 8491 llAllIl, LllIUlD 105000 GAL lLOD
8321 MP 10 2.0 IN 10 8 HP 1.00 8492 IllllER, LllIUlD T010000 GAL 15.00
8322 MP 10 3.0 IH 10 12 NP 2.00 8510 TREMCHER 10 36 HP 6.00
8123 MP 10 4.0 1M 10 18 HP 2.5D 8511 TREMCHER 10 64 HP 8.00
8324 MP 10 6,0 1M 10 30 HP 4.00 8512 TREHCHER TO ~ HP 13,00
8325 MP 10 8.0 1M 10 50 HP 6,00 8513 TREMCHER 10 113 HP 23.00
8326 PI.J(I> , 10 10.0 1M 10 70 HP 8.50 8514 TREMCHEI 10 160 HP 39,00
8321 PI.J(I> 10 12.0 IN 10 100 HP 11.00 8520 TlUCK 10 70 HP 0.26/tel
834D PI.J(I>. WID PMR 10 161M 0.50 8521 TlUCK 10 130 HP 1.00
8341 MP, WID PMR 10 20 IN 1.00 8522 lIUCK 10 130 HP 0.30/tel
8342 PI.J(I>. WIO PMR TO 24 IN 1.ll 8523 lIuc( 10 4 Cl 10 150 HP 10.OD
8350 10LLER ' 10 5HP 6.00 8524 TRUCK 10 6 Cl 10 IT5 HP 11.00
8351 ROlLER TD 96 HP 10.00 8525 lIuc( 10 8 Cl TO 190 HI 15.00
8352 ROLlEI TO 114 HP 16.00 8526 TRUCK TO 10 Cl TO 250", 18,00
8l6O ROLLER, IMD O.lD 8527 lIUCK TO 12 Cl 10 2T5 h' 22,OC
837D SAW, COWCRETE 10 18 HP 2.00 8528 llUCK 0'1 12 Cl 10 400 NP 29,DD
8311 SAM, coweREIE TO 65 HP 1.00 85501.UDER TO \5 hP 2,00
8380 SCRAPER 10 11 CT 30.00 855\ ~LDEI TO 32 "' 5,OD
8381 SCRAPER 10 16 CT 41.00 8552 "'tDER TO 56 HP 1,OD
JULT 18, 19M
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EXHIBIT B
UTILIZATION
OF
MINORITY, WO~EN, AND/OR DISADVANTAGED BUSINESS ENTERPRISES
ON '
THIRO.PARTY STATE ASSISTED PROJECTS
In accordance with Section 19B.7 of the Code of Iowa and the Administrative
Rule 541--Chapter 4, it is the policy of the Iowa Department of Transportation
(DOT) that Minority, Women and Oisadvantage Business Enterprises (MBE/WBE/DBEs)
shall have the maximum practicable opportunity to participate in the performance
of contracts financed in whole or in part with state funds.
Under this policy it is the responSibility of counties and cities receiving
state funds to help finance projects to make a positive effort to solicit bids
from and to utilize MBE/WBE/OBEs as contractors and ensure that the contractors
make positive efforts'to utilize these enterprises as subcontractors, suppliers
or partiCipants in the work covered by this agreement.
The recipient's "positive efforts" should include, but not be limited to:
1. Obtaining the names of qualified MBE/WBE/DBE contractors from the Iowa
DOT's Office of Contracts and/or seek these contractors through
advertisin9 in general-circulation, trade association or minori-
ty-focused media. The Office of Contracts and the Iowa Department of
Management ~1f1l determi ne whether contractors who respond to such
advertisements qualify for MBE/WBE/DBE designation.
2. Notifyin9 qualified /l,BE/WBE/DBEs of proposed projects involVing State
assisted funding. Notification should be made in sufficient time to
allow the MBE/WBE/DBEs to partiCipate effectively in the bidding
process.
3. Soliciting bids from qualified MBE/WBE/DBEs on each project, and
identifying for MBE/WBE/DBEs the availability of subcontract work.
4. Including in the bid proposals for State assisted projects the
"Contract Provisions for Specific Affirmative Action ResponSibilities
on Non-Federal Aid Projects" (for Third-Party State Assisted
Projects), or a similar specification developed by the recipient.
5. Ensuring that the awarded contractor has and will follow the contract
provisions. ReCipients are encouraged to establish 90als, set-asides
or percentages to achieve MBE/WBE/DBE participation in these projects.
Contract goals, may vary dependin9 on the type of prOject, the
project's subcontractable items, the type of service or supplies
needed for the project, and the availability of qualified MBE/WBE/DBEs
in the area.
:.-..
The recipient shall agree to provide the Iowa DOT the following documenta.
tion:
1. Copi es of correspondence and rep 1 i es, and written notes of pe'rsona 1
and/or telephone contacts with any MBE/WBE/DBEs. Such documentation
can be used to demonstrate recipients' positive efforts and it should
be placed in the general project file.
2. Bidding proposals, notin9 established MBE/WBE/DBE 90als, if any.
3. The dollar amount contracted to, subcontracted to, or supplied by
qualified MBE/WBE/DBEs for the projects covered by this a9reeMent.
4. The attached "Checklist and Certification" form shall be filled out
upon completion of each project and forwarded to the Oistrict Local
Systems En9ineer (District Transportation Planner for Recreational
Trail projects). '
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CHECKLIST AND CERTIFICATION
OF THE UTILIZATION OF
MINORITY, WOMEN, AND DISADVANTAGEO BUSINESS ENTERPRISES
ON THIRD-PARTY STATE PROJECTS
COUNTY:
CITY:
PROJECT NUMBER:
AGREEMENT NUMBER:
1. Were qualified MBE/WBE/DBE names obtained from
Iowa DDT's Office of Contracts? YES
If no, why not
-
NO
2. Were qualified MBE/WBE/OBE's notified of project? YES NO
, --
If yes, by letter , telephone, personal contact .
- - -
If no, why not
3. Were bids solicited from qualified MBE/WBE/DBE's? YES NO
-
If no, why not
4. Was a goal, set-aside or percentage established
for MBE/WBE/DBE participation? YES
If yes, what was goal or %
If no, why not
ND
-:--
5.
Did the prime contractor use positive efforts to
utilize MBE/WBE/DBE's on subcontracts?
If no, what action was taken by County/City
Is Oocumentation in files?
YES NO
-
YES NO
-
6. What was the dollar amount reimbursed to the CountY/City
,
from the Iowa Department of Transportation? $
What was the final project cost? $
What was the dollar amount performed by MBE/WBE/OBE's? $
Was the goal or % achieved YES NO
If no, why not
I certify that the COUNTY/CITY (circle one) used positive efforts to utilize
MBE/WBE/DeE's as participants in this project.
Project Engineer
Date
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~., OFFICE: 319-364-0235 ,FAX: 319-364-9614 ,
July 17, 1992
REF: UST-6-7(43)-4A-52
Johnson County
City of ICMa City
Agreement 92-U-26
Rick Fosse, P.E.
ICMa city city El1;Jineer
Civic Center
410 East washington
, ICMa city, ICMa 52240
SlJIIDm': Intersection Inq;lrOVeIreIlts 'on U.S. 6 at Gilbert street
am lakeside Drive/In::lustrial Park Road
Dear Rick:
Attached are two (2) copies of an agreement l:etween the City of
ICMa city am the ICMa Deparbrent of Transportation for the above
referenced USTEP projects. llie projects involve intersection
iJnproVeIreIlts including left/right turn lane a:mstruction am
traffic, signalization at the intersections of Gilbert street am
lakeside Drive/Industrial Park Road with U.S. 6.
Please secure the necessaJ:y approvals am signatures of your City
Council am return both signed copies of, the agreement to this
office for further processin;r. An original of the fully executed
agreement will l:e foIWarded to the city after final signature by
our deparbnent.
If you have any questions conc:emi.n;J this agreement, pleaSe
contact lOC! at the above listed ~one number.
Very truly yours,
~ ~ f(aMJ)
Richard E. Kautz, P.E.
District Local Systems El1;Jineer
REJ</jkc
Attachments
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RESOLUTION NO. 92-236
RESOLUTION OF INTENT TO CONVEY CITY-OWNED PROPERTY AT 451
RUNDELL STREET TO A QUALIFIED BUYER AND SETTING A PUBLIC HEARING
THEREON.
WHEREAS, the City of Iowa City moved a house to City-owned property at 451 Rundell Street
and rehabilitated the house with the intent to sell the property as an affordable home pursuant
to the Comprehensive Housing Affordability Strategy; and
WHEREAS, Friends of Historic Preservation, Inc, provided an interest-free loan of $32,000 to
the City of Iowa City for moving and rehabilitating the house, said loan to be repaid upon sale
of the property; and
WHEREAS, in conjunction with its intent to sell said property, the City advertised for income-
eligible homebuyers; and ,
WHEREAS, upon review of applications submitted to the City, an income-eligible homebuyer
has been selected to purchase the property at a purchase price of $72,000, subject to
approval by a local lending institution,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA that the City Council does hereby declare its intent to convey its interest in the
fOllowing property to a qualified buyer:
All that portion of the vacated Grant Court right-of-way lying north of Lot 20,
Block 4, lying south of Lot 8, Block 3, lying east of the 30 foot platted alley
and lying west of Rundell Street right-of-way as shown on the original plat of
Rundell Addition recorded in Plat Book 1, Page 130, Johnson County
Recorder's Office, Said parcel measures 60 feet by 125 feet and contains 0,17
acres.
BE IT FURTHER RESOLVED THAT a public hearing on said proposal be set for September 1,
1992, at 7:30 p.m. in the Council Chambers of the Civic Center located in Iowa City, Iowa,
end the City Clerk be and is hereby directed to cause notice of public hearing to be published
as provided by law,
It wes moved by Novick and seconded by Larson
adopted, and Upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
--L.
X
-
Ambrisco
Courtney
X Horowitz
Kubby
Larson
McDonald
Novick
x-
X-
-
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-X-
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Resolution No, 92-236
Page 2
Passed and approved this 18th day oi August ,1992,
,~
Approved by
ATTEST: ~ -I! 1d~
CI CLERK
marshab\451rundl.res
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City of Iowa City
MEMORANDUM
Date: August 12, 1992
To: City Council and City Manager
From: Marci Lindsay, Associate Planner\~'O,V
Re: Sale of 451 Rundell Street
This is just to update you on the sale of the house at 451 Rundell Street.
Ninety applications were picked up by people interested in the house. Most of those were
screened for income eligibility. Of the 90, 26 completed applications were received by the
July 10, 1992, deadline.
A committee of City staff from different departments reviewed the top four applications
(chosen by Planning staff! and selected a primary applicant. This applicant must still be
approved for a mortgage by a local lender. The purchase price is $72,000,
The primary applicant is a family of four, soon to be five. They are currently living in a mobile
home that is extremely small for them,
Staff is now preparing a resale agreement that will be part of the conveyance, If the house
is sold in less than fifteen years, the agreement requires resale to another income-eligible
household and for the City and seller to share in any appreciata!value,
You will receive further details about this sale in the very near future,
bj\lunden
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RESOLUTION NO. 92-237
RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
FOR OVERWlffill PAVING
WHEREAS, the City of Iowa City, Iowa, has negotiated an agreement with
Bravennan Developnent, Inc., a copy of said agreement being attached to this
Resolution and by this reference made a part hereof, and,
WHEREAS, the City Council deems it in the public interest to enter into
said agreement with Braverman Developnent, Inc. for overwidth pavement on
sectioDs of Sandnsky Drive and Cherry Avenue in Pepperwood Addition, Part 9, in
Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL:
1. That the Mayor and City Clerk are hereby authorized and directed to
exe'cute the agreement with Braverman Davelol'WiJnt Inc.
2. That the City Clerk shall ft~nish copies of said agreement to any
citizen requesting same.
It was moved by Ambrisco and seconded by Novick
that the resolution as read be adopted, and upon roll call there were:
~ ~ ABSENT:
~ _ _ Ambrisco
~ _ _ Novick
~ _ _ Courtney
_____ _____ ~ Horowitz
~__Kubby
~ _ _ Larson
~ _ _ McDonald
Passed and approved this 18th day of August 1992.
~
MAYOR
APPROVED AS TO FORM
P2_'d ,J/ J-! J
ATTEST:~
CITY CLERK
B,\REGWIDBPAV2
ity ~ttorneY's Office'~
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ANCILLARY AGREEMENT
"
WHEREAS, Braverman Development, Inc" is the developer of Pepperwood Addition, Part 9,
Iowa City, Iowa, according to the recorded plat thereof, and
WHEREAS, the City Council and the Planning and Zoning Commission of Iowa City, Iowa,
have required, as a condition of the approval of said Subdivision, that the Developer shall
install paving on Sandusky Drive and Cherry Avenue 36 feet in width, measured back-to-back
of the curb, and
WHEREAS, the City of Iowa City has agreed to reimburse the Developer for the cost of said
paving in excess of the cost of paving 28 feet in width; said cost has been determined to be
less than Twenty-Five Thousand Dollars ($25,000.00); that no bids are required, pursuant to
Chapter 384 of the Code of Iowa; and the City of Iowa City has determined thet the cost of
$ 16.70 per square yard but not to exceed thirteen thousand dollars ($13,000.00) is a
fair and reasonable price for the cost of the additional pavement required.
IT IS THEREFORE AGREED by and between the Parties as follows:
1. The Developer shall contract for the paving of said street, and shall be responsible for
the completion of said paving pursuant to the Ordinances, rules, regulations, and
specifications of the City of Iowa City, Iowa.
2. Upon completion of the paving improvement and the acceptance of the work and the
street by the City of Iowa City, the City of Iowa City shall pay to the Developer the
sum of $ 16. 7n per square yard but not to exceed thirteen thousand dollars
($13,000.00) as full payment for the City's share of the excess width of the
improvement.
3. It is understood and agreed by and between the Parties that nothing herein shall be
deemed or constructed to be a waiver of any of the Ordinances, rules, regulations, or
specifications of the City of Iowa City, The Developer hereby acknowledges same,
and agrees to comply with all Ordinances, rules, regulations, and specifications of the
City of Iowa City, and all of the laws of the State of Iowa.
Dated at Iowa City, Iowa, this 151 74 day of Aurour.,;-- , 1992.
CITY OF IOWA CITY, IOWA
N DEVELOPMENT, INC,
BV~
Mayor
'----
By: "JJJIJA;.JAJ ,f, 7/,A~
CitY Clerk
pweno\bleVfman.III\C
X A~vad By LI .
/>.L /!t~~t:.r--
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RESOLUTION NO. 92-238
RESOLUTION AMENDING THE INVESTMENT POLICY FOR THE CITY OF IOWA
CITY.
WHEREAS, during the conduct of municipal affairs, the Finance Director of the City of Iowa
City invests certain funds of the City, and
WHEREAS, it is necessary to amend the existing investment policy for the Finance Director
while conducting official City business to comply with State of Iowa law, and
WHEREAS, the City Manager has formulated an investment policy for investing all funds,
which is attached to this resolution and by this reference made a part hereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the attached investment policy be adopted as the official investment policy of the
City of Iowa City.
It was moved by Novick and seconded by Ambrisco
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
Ambrisco
Courtney
Horowitz
Kubby
Larson
McDonald
Novick
..JL..
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X
-X--
-X.-
Passed and approved this 18th
day of Aunust , 1992.
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ATTEST: ~~ ;J. ~/I)
CIT CLERK
Approved by
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~ttorney's O~
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City of Iowa City
Finance Department
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INVESTMENT
POLICY
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INVESTMENT POLlCY OUTLINE
Page
1. Scope. . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . , . , . . . . , . . . . .
2.
Objectives' . , .. . .. .. . .. . , , .. , .. , , , . .. .. . , .. . .. . .. . .. , . . .. . .. .
1
3.
Delegation & Autllorily . . . , . . . , . , , . . , , . . . . , , . , , . . . . . . . . . , . , . . . . .
1
4.
Instruments ,......,......,..........,.....,..".....,...,...
1
5.
Risk ......",........,...,..",......,..."..........,....
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3
Diversification ",..,.......,.,.......,.,..",.....,."...,...
7.
Maturities ......,.........,..,.",."...".,...".....,..".
3
8,
Prudence. . . . . . . . . . . . . . I . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . , .
4
9.
Controls ............. I . . . . . . , . . . . . . . . . . . . . . , . . . . I . . . . . , . . . .
4
10, Safekeeping & Custody, . . . . . . . . . . . , , . . , , , , , . , . . . . , , , . . . . . , . , . , , 4
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4
12. Reporting: Interim and Annual "..,...."........,.,...,........, 4
13. Relationships with Financial Institutions and Dealers .,.....".....,...., 5
14. Indemnification ofInvestmenl Officials, , , , .. .. . . .. . , . , .. . .. , . . . .. .. . 5
15. Investment Police Review and Amendment .. .. . .. . .. . , . , . , .. . . . .. , . . . 5
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SCOPE
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This Invcstmcnt Policy applics to thc investmcnt aetivitics of thc City of Iowa City. Iowa,
Financial assets of aU funds shall be administcred in aecordancc with the provisions of these
policies,
The investment of bend funds or sinking funds shall comply not only with this investment policy,
but also be consistent with any applicable bond resolution,
This Investment Policy is intended to comply with Iowa Code Chapter 452.
Upon passage and upon future amendmcnt by the City Council. if any. copies of this Investment
Policy shall be delivered to all of the following:
1. All depository institutions or fiduciaries for public funds of thc City.
2, The auditor engaged to audit any fund of thc City,
II,
. ,., _.._" ".,._,__" H_'''~'''' _..~.
OBJECfIVES
The primary objective of the City ofIowa City's invcstment activities is the preservation of capital
and the protection of investmcnt principal. The City's investmcnt portfolio will remain
sufficicntly liquid to cnable the City to meet operating rcquiremcnts that cash managcmcnt
procedures anticipate, In invcsting public funds, the City's cash management portfolio shall be
designed with the objective of regularly exceeding the average return on the Ulree-month U.S,
Treasury bills. This index is considered a benchmark for the riskless investment transactions and
therefore comprises a minimum standard for the portfolio's rate of return. The investment
program shall seek to augment returns above this threshold, consistent with risk limitations
identified herein and prudent investment principles. The City will diversify its investments to
avoid incurring unreasonable and avoidable risks regarding specific security types or individual
financial institutions,
III. DELEGATION AND AUTHORITY
Management responsibility for the investment program is hereby delegated to the Director of
Finance, who shall establish written procedures for the operation of the investment program,
consistent with tl1is investment policy, Such procedures shall include explicit delegation of
autllOrity to persons responsible for investment transactions. No person may engage in an
investment transaction except as provided under the tenns of this poliey and the written
procedures, The Director of Finance shall be responsible for ali transactions undertaken and shall
establish a system of controls to regulate the activities of the subordinate officials. The Director
of Finance of Ute City and all employees authorized to place investments shali be bonded in tile
amount of $400,000.
IV, INSTRUMENTS
Assets of Ute City may be invested in Ule foliowing:
1. Interest bearing savings accounts, interest bearing money market accounts, and interest
bearing checking accounts at any bank, savings and loan association or credit union In the
State of Iowa, Each bank must be on the most recent Approved Bank List as distributed
by the Treasurer of the State of Iowa or as amended as necessary by notice inserted in the
'"
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monthly mailing by the Rsle Selling Commillee, Each financial institution shall be
properly declared as a depository by the City Council. Deposits in any financial
institution shall not exceed the maximum approved by the City Council.
2. Obligations of the United States government, its agencies and instrumentalities,
3.
Certificates of deposit and other evidences of deposit at federally insured Iowa depository
institutions approved by City Council and secured pursuant to the limitations set forth in
Section 453.4 of the Code of Iowa.
4, Iowa Public Agency Investment Trust (/PAIT),
5. Prime hankers' acceptances llmt mature within 270 days of purchase and that arc eligible
for purchase by a federal reseIVe bank,
6. Commercial paper or other short-tenn corporate debt that matures within 270 days of
purchase and is rated within the two highest classifications, as established by at least one
of the standard rating scIVlces approved by the superintendent of banking.
7. Repurchase agreements, provided that the underlying collateral consists of obligations of
the Unitcd States government, its agencies and instrumentalities and the City takes
delivery of the eollatern1 eiUler directly or through an authorized custodian,
8. An open-cnd management investment company registered willI the Securities & Exchange
Commission under the federal Investment Company Act of 1940, 15 U.S.C. Section 80(a)
and operated in accordance with 17 C.F.R. Section 270,2a-7, whose portfolio investments
are limited to those instruments individually authorized in Section IV of this Investment
Policy.
All instruments cligible for investment arc further qualified by all other provisions of this
Investment Policy, including Section VI! investment maturity limitations and Section VI
diversification rcqulrements,
V.
RISK
The City of Iowa City rccognlzes that investment risk can result from issuer defaults, market price
changes or various technical complications leading to temporary illiquidity, Portfolio
diversification is cmploycd as a way to control risk, Investment managers are expected to display
prudence In tile selection of securities, as a way to minimize default risk. No individual
investmenltransaction shall be undertaken which jeopardizes the total capital position of the
overall portfolio. In the evenj of a default by a specific issuer, the investment manager shall
review and, If appropriate, proceed to liquidate securities having comparable credit risk,
To control risks of illiquidity, a cash flow budget will be adopted by the investment eommillee
on a quarterly basis, The Investment committee (Director of Finance, Assistant Finance Director
and llle Senior Accountant In Treasury) shall periodically establish guidelines and strategies to
control risk of default, market price changes and illiquidity. All investment reports shall
specifically address whether current investment results have been affected by any of the foregoing
risks, and shall explain what actions investment officials have taken to control or correct for such
risks.
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VI. DIVERSIFICATION
Where possible, it is the policy of the City of Iowa City to diversify its inveShnent portfolio,
Assets shall be diversified to eliminate the risk ofloss resulting from over-concentration of assets
in a specific maturity, a specific issuer. or a specific class of securities, In establishing specific
diversification strategies, the following general policics and constraints shall apply:
I.
Portfolio maturities shall be staggered in a way that avoids undue concentration of assets
in a specific maturity sector. Maturities shall be selected which provide stability of
income and reasonable liquidity.
2. Liquidity practices to ensure that the next disbursement date and payroll date are covered
through maturity inveshnents, marketable V,S. Treasury bills or cash on hand shall be
used at all times.
3. Risks of market price volatility shall be controlled through maturity diversification so that
aggregate price losses on instruments with maturities approaching one year shall not be
greater than coupon interest and inveShnent income received from the balance of tlmt
portfolio,
The following paramclcrs arc eslablished as maximum conslraints:
B v Investment
Maximum
% of Portfolio
Interest Bearing Bank Accounts
V.S, Treasury Bills
V,S. Government Agency Securities
State and Local Government Securities
Certificates of Deposit
(Collateralized by V.S,. State and Local
Government Securities)
Perfected Repurchase Agreements
Bankers Acceptances
As a percentage of total portfolio
Invested in tile securities of a single issuer
Prime Commercial Paper
As a percentage of total portfolio
Invested in tile securities of a single issuer
100%
100%
100%
50%
100% "
25% c
10%
5%
10%
5%
VII, MATURITIES
For the general fund and other operating funds, non-marketable instrument maturities shall not
exceed one year, unless a temporary extension of maturities is approved by the City Council, In
such cases, tilC average maturity of each fund's portfolio shall not exceed 397 days,
Debt retirement, bond reseIVe. special assessment, and non-cxpendable trust funds may be Invested
in instruments whosc maturities do not exceed five years at tilC timc of purchase.
Assets hcld in debt retirement and special assessment funds may be invested in maturities
exceeding five years in accordance with bond covenants or with special approval of the City
Council.
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VIII, PRUDENCE
The standard of prudence to be used by investment officials shall be the "prudent person," and
shall be applied in the context of managing an overall portfolio, Investment officers acting in
accordance with wrillen procedures and exereising due diligence shall be relieved of personal
responsibility for an individual securities credit risk or market price changes, provided that
deviations from expectation are reported in a timely fashion. and appropriate action is taken to
control adverse developments,
IX. CONTROLS
The Director of Finance shall establish a system of internal controls which shall be documented
in writing, The internal controls shall be reviewed by the investment committee and with an
independent auditor. The controls shall be designed to prevent losses of public funds arising from
fraud. employee error, misrepresentation by third parties, unanticipated changes in financial
markets, or imprudent actions by employees and officers of the City of Iowa City,
X. SAFEKEEPING AND CUSTODY
To protect against potential fraud and embezzlement, the assets of the City of Iowa City shall be
secured through third-party custody and safekeeping procedures and/or safety deposit box at a
local bank. Bearer instruments shall be held only through third-party institutions, Other
instruments shall be registered in the City's name. Investment officials shall be bonded to protect
the public against possible embezzlement and malfeasance, All securities shall be purehased using
the delivcry-vs-payment procedure. Unless prevailing practices oreconomic circumstances dictate
otilerwise, ownership shall be protected through third-party custodial safekeeping. All custodial
agreements shall be in writing and shall contain a provision that all custodial selVices be provided
in accordance with the laws of the State of Iowa. Sarekeeping procedures shall be reviewed
annually by the independent auditor,
XI, ETHICS
Employees involved in the investment process shall refrain from personal business activity that
would conflict with proper execution or the investment program. or which could impair their
ability to make impartial investment decisions. They shall disclose to the City Manager any
material financial interests in Institutions that conduct business witilin this jurisdiction, and they
shall further disclose any large personal financial{investment positions that could be related to the
perfornlanee of the jurisdiction's portrolio, These employees shall subordinate their personal
investment transactions to those of this jurisdietion. particularly with regard to the timing of
purchasing and sales.
XII. REPORTING: INTERIM AND ANNUAL
Tile Director of Finance shall submit4uarterly an Investment report that summarizes recent market
conditions, economic developments and anticipated investment conditions. The report shall
summarize the investment strntegies employed in the most recent quarter, describe that portrolio
in tenns or Investment securities, maturities, risk characteristics and other features. Thc report
shall explain the quarter's total Invcstment return and compare thc return with budgetary
expectations, The report shall includc an appendix that dlscloscs all trnnsactlons during tile past
quarter.
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Each quarterly report shall indicate any areas of policy concern and suggested or planned revision
of inveslment strategies, Copies shall be transmiUed to the independent auditor,
Within 120 days of the end of the fiscal year, the Director of Finance shall present a comprehen-
sive annual report on the investment program and inveslment activity. The annual report shall
include 12-month and separate quarterly comparisons of return. and shall suggest policies and
improvements that might be made in the inveSlment program.
XIII. RELATIONSHIPS WITH BANKERS AND DEALERS
In selecting depositories, the creditworthiness of the institutions will be considered, Banks and
savings and loan associations seeking to establish eligibility for the City's competitive certificate
of deposit purchase programs shall submit infonnation as required in a questionnaire, which shall
be reviewed by the investment committee. For brokers and dealers of government securities, the
inveSlment committee shall select only government securities dealers that report daily to the New
York Federal Reserve Bank. or are members of the National Association of Securities Dealers
(NASD). unless a credit and capitalization analysis reveals that other finns are adequately financed
to conduct public business,
XIV. INDEMNIFICATION OF INVESTMENT OFFICIALS
Section 453.23 of the Code of Iowa exempts the Council, its agents and City employees from
personal liability from losses of a depository in absence of negligence. malfeasance, misfeasance,
or non. feasance.
XV. INVESTMENT POLICY REVIEW AND AMENDMENT
This Inveslment Policy shall be reviewed every two years or more frequently as appropriate,
Notice of amendments to the lnveslment Policy shall be promptly given to all parties noted in
Section 1.
fllJlllm\lJwcstpol
~. ~oved By A~
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. City Attorney's Office
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City of Iowa City
MEMORANDUM
DATE: August 13, 1992
TO: city Council
FROM: steve Atkins, city Manager
Don Yucuis, Finance Director
RE: Amending the city of Iowa city Investment Policy to comply
with recent changes in the state of Iowa Code.
Attached you will find the amended investment policy for the City'
of Iowa city. The reason for the amendment is to comply with
recent changes in the state of Iowa Code pertaining to cities
investing public funds.
The biggest change in the law regarding the investment of funds
pertains to where cities can invest funds in certificates of
deposit (CD). A city can only invest in a CD at a depository in
the county in which the city is located or an adjoining county.
This is very restrictive. staff will be recommending to our
legislators that this section of the law be changed.
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RESOLUTION NO. 92-239
RESOLUTION ESTABLISHING FEES AND TIMED DURATION FOR SOUND
EQUIPMENT PERMITS AND FOR SOUND VARIANCES.
WHEREAS, the City Council of Iowa City, Iowa, did on August 3, 1982, adopt Ordinance No.
82.3076 which governs noise pollution within the City; end
WHEREAS, Section 24.4-6 of said ordinance provides for the City Clerk to issue sound
equipment permits for events open to the public; and
WHEREAS, Section 24.4-6(c) of said ordinance requires that fees for said permits be
established by resolutions of City Council; and
WHEREAS, Section 24.4-12 of said ordinance provides for the filing of an application for a
sound variance with the City Clerk; and
WHEREAS, Section 24.4-12(b) of said ordinance requires that fees for sound variances be
established by resolution of City Council; and
WHEREAS, Council did establish fees in Resolution No, 82-281, adopted November 23, 1982,
and did not set a timed duration for such permits,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the following fee schedule and timed duration be established for sound equipment
permits and for filing for a sound variance:
Type A permit - Fee $25.00 for a 90 day permit
Type B permit - Fee $50.00 for a 90 day permit
Type C permit - Fee $10,00 for a 90 day permit
Type D permit - Fee $10.00 for a 90 day permit
Application for Sound Variance - Fee $25.00
Government agencies are exempt from the sound equipment permit fees required herein.
It was moved by hmhri "00 and seconded by ~fonoo"l n
adopted, and upon roll call there were:
the Resolution be
AYES: NAYS: ABSENT:
X Ambrisco
.,.- Courtney
X Horowitz
-L- Kubby
-L- Larson
X McDonald
X Novick
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Passed and approved this 18th
day of August , 1992.
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APprO~: b~~k(*,
Attorney's Office ;:;:;J'
ATTEST: ~~,) ,f /d~
CIT CLERK
cl.rk\loundvar.lu
/790
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ORDINANCE NO, 92-3546
AN ORDINANCE AMENDING SECTION 32,1-63, ENTITLED
"FEES OR CHARGES AUTHORIZED IN CHAPTER 23,' OF
THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY,
IOWA, TO INCREASE THE PENALTY FOR IllEGAllY
PARKING IN A HANDICAPPED PARKING SPACE TO AN
AMOUNT EOUAl TO THE FINE PROVIDED BY CHAPTER
321l, CODE OF IOWA,
WHEREAS, Section 32,1.63, Iowa City Code of Ordinances
states the fees or charges which are authorized for violations
of Chapter 23, "Motor Vehicles and Traffic'; and
WHEREAS, the municipal penalty for illegal parking in a
handicapped parking space should at least equal the penaity
set by the State of Iowa for the same violation,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY
COUNCil OF THE CITY OF IOWA CITY, IOWA:
SECTION 1, Section 32,1-63 of the Code of Ordinances of
the City of Iowa City, Iowa is amended by repealing the
twenty.five dollar 1$25,001 penalty for illegal parking in a
handicapped parking space, and enacting in lieu thereof the
following:
See, 32,1.63, The penalty for Illegal parking in a
handicapped parking space shall be a fine of fifty dollars
1$50,001 or the fine stated in Section 321l.4, Code of
Iowa, whichever Is greater.
SECTION 2. EFFECTIVE DATE, This Ordinance, after its
passage, approval and publication as required by law, shall be
effective upon publication, as provided by law,
SECTiON 3. REPEALER. All ordinances and paris of
ordinances in conflict with the provisions of this Ordinance
are hereby repealed,
SECTION 4. SEVERABILITY, If any section, provision or part
of the Ordinance shall be adjudged to be invalid or
unconstitutional, the remaining portion shall be deemed
severable and shall not be affected,
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ATTEST:~,) .J( ~-'-A)
CITY Cl K
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It was moved by Ambrisco and seconded by
as read be adopted, and upon roll call there were:
Kubby
that the Ordinance
AYES:
NAYS:
ABSENT:
x
x
Ambrlsco
Courtney
x Horowitz
Kubby
Larson
McDonald
Novick
11
11
X
X
First Consideration
Vote for passage:
Second Consideration
Vote for passage:
8/4/92
Date published
8/26/92
Moved by Ambrisco, seconded by Horowitz, that'the rule requiring
ordinances to be considered and voted on for passage at two
council meetings prior to the meeting at which 'it is to be finally'
passed be suspended, the first consideration be waived and the '
ordinance be given second consideration at this time. AYES: Larson,
Novick, Ambrisco, Courtney, Horowitz, Kubby. NAYS:' None. ABSENT:
McDonald.
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