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Home My WebLink About2006-09-07 Info Packet I;; 1 -=~ - ...fiti.... ,f~~Wi!:~ ....-;;:.... _1Ill.m--i.- .....~ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET September 7,2006 MISCELLANEOUS IP1 Tentative City Council Meetings and Work Session Agendas IP2 Memorandum from the City Clerk: Vacancy on City Boards and Commissions IP3 Memorandum from the City Engineer: Dubuque Street Pedestrian Mall Bench Replacement Project IP4 Letter from Dale Lee Distributing: Delivery truck parking on downtown streets [submitted by Council Member Champion] IP5 Building and Permit Information August 2006 IP6 Minutes: Joint Meeting August 2, 2006 IP7 Approved Minutes: Economic Development Committee: August 22, 2006 PRELIMINARY/DRAFT MINUTES IPS Planning and Zoning Commission: August 17, 2006 I = 1 -....= -,., !~W~1It -.;;;.... .....,~ -~ CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas CE:J September 7. 2006 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, SEPTEMBER 18 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, SEPTEMBER 19 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, OCTOBER 2 6:30p Council Work Session - Budget Priorities Emma J. Harvat Hall . TUESDAY, OCTOBER 3 7:00p Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY, OCTOBER 4 4:30p Tentative Joint Meeting (School District) Ie School District . MONDAY, OCTOBER 16 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY,OCTOBER17 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, OCTOBER 30 6:30p Special Council Work Session Emma J. Harvat Hall . MONDAY, NOVEMBER 6 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, NOVEMBER 7 Election Day - No Meeting Emma J. Harvat Hall . MONDAY, NOVEMBER 13 5:00p Legislative Meeting 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY,NOVEMBER14 7:00p Special Formal Council Meeting Emma J. Harvat Hall . THURSDAY, NOVEMBER 23 Thanksgiving Holiday - Offices closed Emma J. Harvat Hall . FRIDAY, NOVEMBER 24 Thanksgiving Holiday - Offices closed Emma J. Harvat Hall I ~ I --= -14'.... ;t~w;!:~ ""-... ~IIDI~ ...,...~ CITY OF IOWA CITY MEMORANDUM w DATE: TO: FROM: RE: September 6, 2006 Mayor and City Council .)...~ Marian K. Karr, City Clerk ~ Vacancy on City Boards and Commissions At your September 5 work session questions were asked regarding procedures and quorum for two Boards with extended vacancies. Based on the information below it appears there are enough members onthe Boards for a quorum assuming all current members attend. Airport ZoninQ Board of Adiustment - (5) members Appointed By - Johnson County Board of Supervisors (2), and Iowa City City Council (2). The fifth member is chosen to act as Chair and is selected by a majority vote of the members of the Airport Zoning Board of Adjustment. Current members - (2) Johnson County, (1) Iowa City Airport ZoninQ Commission - (5) members Appointed By - Johnson County Board of Supervisors (2), and Iowa City City Council (2). The fifth member is chosen to act as Chair and is selected by a majority vote of the members of the Airport Zoning Board of Adjustment. Current members - (2) Johnson County, (1) Iowa City, and an acting Chair Vacancy Procedures New vacancies are advertised for 30 days on the City website and the City Hall bulletin Board. In addition vacancies are on the Council agenda from the time announced to the appointment date and also published in the newspaper once after announcement. If no applications are received the vacancy is re-advertised for minimally a two week time period. Again it's on the City website, City Hall bulletin board, Council agenda, and published in the paper. Staff will not publish additional notices in the newspaper after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred. City of Iowa City MEMORANDUM [;J DATE: September 7,2006 6P1~ WMj/ TO: Steve Atkins, City Manager FROM: Ron Knoche, City Engineer ~ RE: Dubuque Street Pedestrian Mall Bench Replacement Project The purpose of this project is to improve the anchoring system for the benches in the pedestrian mall area. Currently the benches are anchored into brick, which has proven to be inadequate. The benches are easily knocked over and many times the brick is pulled out with the bench. To fix this problem, the existing brick will be removed and replaced with a six inch thick concrete slab. This year 47 benches and 3 trash receptacles will be removed and replaced on the Dubuque Street portion of the pedestrian mall. Next year we plan to do the remaining 33 benches and 8 trash receptacles on the College Street portion of the pedestrian mall. The apparent low bidder for this project was Feldman Concrete with a bid of $15,980.00. The engineer's estimate was $24,964.00. The contractor has until November 3rd to complete this project. Cc: Terry Trueblood c;:] Attn Connie Champion (Distributed at the request of Council Member Champion) Dear Councilwoman Champion: It has come to our attention that the city council is in discussions to pass an ordinance that would restrict the parking of delivery trucks on downtown streets in the afternoon. If this ordinance were to pass, our service to our downtown Iowa City customers would be hurt dramatically. We would be unable to service some accounts who require us to make deliveries during the afternoon because they are not open during the morning hours. Also, with the coming football season, it is imperative that we make deliveries during the afternoon because many of our downtown accounts run out of inventory and need to be resupplied. An ordinance that restricts parking of delivery trucks, would lead to our accounts running out of stock and in turn lost sales. Our delivery drivers park in the current commercial loading zones when they are able to and are conscientious of other vehicles and pedestrians when they park in the streets. They leave enough space to allow traffic to pass by. If they are blocking a parked car, they promptly move their vehicle to cause the least amount of inconvenience possible to others. Currently there are limited areas along the side of streets that are marked for commercial loading for 15 min. Each of these loading zones is large enough for one of our delivery trucks at a time. Near every loading zone we, and all other delivery trucks, have anywhere from 1-6 accounts that need servicing by up to three different vehicles. It is impossible to service all of our accounts in a 15 minute time period. If an ordinance were put in place, every delivery company, (Coke, Pepsi, Fleck Sales, UPS, FedEx, DHL, Sysco, Hawkeye Food Service, Reinhart, TPC, Johnson Brothers, and Hy Vee) would be fighting to use these loading areas in order to been finished by the afternoon. Also, these commercial loading zones are commonly used by non commercial vehicles, which further hampers the ability for delivery trucks to use them. The alleys are also designated for deliveries, but an ordinance wotJId have a very similar effect. Unlike streets, alleys are only wide enough for one vehicle at a time. During the afternoon, the alleys would become congested and both commercial and non commercial vehicles would end up getting stuck in the alleys waiting for trucks to leave. Alleys already have the problem of non commercial vehicles parking in them, blocking access to commercial vehicles. An ordinance restricting delivery parking on the streets in the afternoon would create many unforeseen problems. This ordinance would not only affect the business of Dale Lee Distributing, but many businesses and their suppliers in downtown Iowa City since they depend on a delivery truck. Alleys would become even more congested, and some businesses would be unable to receive their inventory. It is our recommendation that the city would extend the time limit to I hour parking in the middle of the street on Dubuque street or no parking from noon to Ipm or make I side of the street a loading zone if the city could keep the cars out ofthat loading zone. "y = Thank You ~ ~ 5:; ~ r~~ "ll Dale Lee Distributing '-i I 0"' ~-:.~'p ,...,- "., ::!: :Tl ---. :'--.J ;~:T) 0A~ >-" J;;: -J U1 en ~f~ I .loOo ,rt 'b, f../\J'I' 'J't- \\> ~ ~1 ? ~~ BUILDING PERMIT INFORMATION August 2006 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAe - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 2 City ofIowa City Date: 91112006 Extraction of Building Permit Data for To: 81112006 Census Bureau Report From: 813 112006 ~ ~ Permit Number Name Address Imor Use Stories Units Valuation BLD06-00577 ST WENCESLAUS CHURCH 630 E DA VENPOR T ST ADD NON 2 $627,400 ENTRY ADDITION BLD06-00550 BALMER, JAMES W 1/2 76 COMMERCIAL DR ADD NON 2 $75,000 FOUNDA TlON FOR W AREHOUSE/OFFICES ADDITION BLD06-00438 LINDER TIRE 632 S RIVERSIDE DR ADD NON 2 0 $65,000 TIRE STORAGE BUILDING 1 BUILDING DAMAGED BY STORM BLD06-00563 BALDY'S WRAPS 18 S CLINTON ST ADD NON $2,253 A WNING FOR RESTAURANT BLD06-00498 MAS. AUTOMOTIVE 54 COMMERCIAL CT ADD NON 2 0 $2,000 ADDITION FOR AUTO REPAIR SHOP Total ADDINON permits: 5 Total Valuation: $771,653 BLD06-00506 CITY OF lOW A CITY 426 BAYARD ST ADD RSF 2 0 $600,000 ADDITION AND REMODEL OF SFD BLD06-00453 DONALD G MCDONALD 159 RA VENCREST DR ADD RSF 2 0 $50,000 ADDITION FOR SFD B LD06-0062I JOHN BRANDT 1900 N DUBUQUE ST ADD RSF 2 4 $25,000 ADDITION FOR SFD BLD06-00586 SANDY WAGNER 1606 SPRUCE ST ADD RSF $23,000 ADDITION FOR SFD BLD06-00633 TIM SHIPE & LIZ MOON 423 RONALDS ST ADD RSF 2 $19,600 SCREEN PORCH AND DECK ADDITION FOR SFD BLD06-00572 FIELDS, MARTHA M 2141 PLAEN VIEW DR ADD RSF 2 $12,500 DECK AND SCREEN PORCH ADDITION FOR SFD OPD-8 ZONE BLD06-00660 PAT & SANDRA GILPIN 1831 GLENDALE RD ADD RSF 0 0 $12,000 SCREEN PORCH ADDITION FOR SFD B L D06-006 18 TOM & KATHY BROWN 1922 WOODBERRYCT ADD RSF 3 4 $9,911 DECK ADDITION AND AL TERA TlON FOR SFD BLD06-00534 SCOTT HALE 141 FRIENDSHIP ST ADD RSF 2 $9,049 SCREEN PORCH ADDITION FOR SFD B LD06-00604 R BRUCE NIELSEN 10 WELLESLEY WAY ADD RSF 3 4 $4,200 DECK ADDITION FOR SFD BLD06-00381 JUSTIN & JULIA STANLEY 182 ASHFORD PL ADD RSF 2 0 $2,000 DECK ADDITION FOR SFD BLD06-00666 BENDER, SARAH J 59 REGAL LN ADD RSF 4 0 $2,000 DECK ADDITION FOR SFD BLD06-00600 NICK LIND 830 HUDSON AVE ADD RSF 3 4 $1,733 SCREEN PORCH AND DECK ADDITION FOR SFD BLD06-00614 KIRK & MARY JEANNE PHil 532 KIMBALL RD ADD RSF 3 4 $1,000 PERGOLA AND OPEN FRONT PORCH ADDITION FOR SFD Total AD DIRS F permits: 14 Total Valuation: $771,993 BLD06-00596 PROCTOR & GAMBLE 2200 LOWER MUSCATINE ALT NON 3 $800,000 MEZZINE AND PROCESS ADDITION WITHIN EXISTING BUILDING Page: Date: To: From: 3 9/1/2006 8/1/2006 8/3 1/2006 City ofIowa City Extraction of Building Permit Data for Census Bureau Report BLD06-00662 JAVA JUICE 120 WASHINGTON ST RESTAURANT FINISH OF TENANT LEASE SPACE BLD06-00592 PROCTER & GAMBLE HAIR 2200 LOWER MUSCA TINE AL T MOVE SHOP WITHIN FACTORY BLD06-00353 TRICH ANDERSON 118 S CLINTON ST ALT NON 2 NEW FACADE FOR COMMERCIAL BUILDING - Remodel the West face & partial North & South elevation. BLD06-00612 HAYEK, HAYEK, BROWN, M 120 WASHINGTON ST ALT NON 3 ADD RESTROOMS AND ALTER STOREFRONT BLD06-00567 TRIPLE CROWN CONDOS M 2785 HEINZ RD COMMERCIAL OFFICES TENANT FINISH FOR MIXED USE BUILDING BLD06-00656 PAR-TEE ZONE 1604 SYCAMORE ST AL TERA TlON TO TENANT SPACE IN MALL BLD06-00606 BIG TEN RENTALS 1820 BOYRUM ST RESTAURANT IN TENANT SPACE OF COMMERCIAL BUILDING PROPERTY REZONED TO CC-2 (8/1/2006) WITH CZA BLD06-00664 LIQUOR DOWNTOWN/JASO' 315 S GILBERT ST LIQUOR STORE IN TENANT SPACE BLD06-00448 lOW A CITY COMMUNITY S( 1900 MaRNINGSIDE DR ART ROOM/MACHINE SHOP AL TERA TlaN BLD06-00605 BIG TEN RENTALS TENANT DEMISING WALL BLD06-00636 HIDALGO' PROPERTIES LLC 1930 S GILBERT ST OFFICE AL TERA TlaN BLD06-00634 CITY aF law A CITY 2401 S scaTT BLVD CHANGE OF USE TO' MIXED MERCANTILE/aFFICE Permit Number Address Name 1820 BOYRUM ST :ll'.I!; Imor ALT :ll'.I!; Use NON o Stories Units o Valuation $200,000 NON 3 $150,000 o $131,500 4 $ I 30,000 ALT NaN 2 $119,000 ALT NON $35,000 ALT NON 4 $30,000 ALT NaN 4 0 $30,000 0 $24,000 4 $4,000 $1,800 $1,000 $1,656,300 $ I 2,989 $12,989 ALT NaN 2 ALT NON 3 ALT NON ALT' NON Total AL TINON permits: 13 Total Valuation: BLD06-00570 DaNNA SCHULTZ BASEMENT FINISH FaR DUPLEX UNIT 77 EALlNG DR ALT RDF TotalALT/RDF permits: I Total Valuation: BLD06-00613 MATTHEW 0 RaFFMAN 911 E WASHINGTaN ST ALT RMF 3 4 $5,000 BA THRaOM/KITCHEN REMaDEL aF RMF UNIT #5 Total AL T/RMF permits: 1 Total Valuation: $5,000 B L D06-00446 KEN MCCAFFREY 18 N MOUNT VERNaN DR ALT RSF 2 0 $34,000 ELEV A TaR & STAIRS FaR SFD BLD06-00640 MAUREEN KELLEY 2 CRESTwaaD CIR ALT RSF 2 $18,000 BA THRoaM REMaDEL FaR SFD BLD06-00573 STEVE yaUNG 1109 4TH AVE ALT RSF 2 $13,000 BASEMENT FINISH FaR SFD OWNER AS PLUMBER BLD06-0067I STEVE KaHLI 2958 KEEL BOAT LOOP ALT RSF 0 $7,500 Basement finish Page: 4 Date: 9/1 /2006 To: 8/1/2006 From: 8/3 1/2006 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Address 1:= Imor ALT Stories 1:= Use RSF Name BLD06-00562 GRAZYNA KOCHANSKA 15 N LOWELL ST FRAME IN BASEMENT CLOSET BLD06-00587 SMITH-MORELAND 960 ARLINGTON DR SCREEN PORCH ADDITION ON EXISTING DECK FOR SFD BLD06-00593 DANA GREER 1525 PRAIRIE DU CHIEN R ADD CLOSET AND UPDATE ELECTRICAL AND PLUMBING FOR SFD BLD06-00456 SPEARS, YOLANDA D 1009 DOVER ST EGRESS WINDOW FOR SFD BLD06-00652 MILLS, RYAN J 725 MCCOLLISTER CT BASEMENT FINISH FOR SFD BLD06-00639 DOUG & HEATHER SCHRAG 1730 LAKESIDE DR BASEMENT FINISH FOR SFD ALT RSF RSF 3 ALT ALT RSF 2 ALT RSF RSF 2 ALT Units Valuation $5,000 $3,500 $3,000 o $2,500 $2,198 $1,500 Total AL TIRSF permits: 10 Total Valuation: $90,198 BLD06-00508 JAMES A CLARK 301 E MARKET ST 4 STORY MIXED COMMERCIAL/RESIDENTIAL BUILDING NEW MIX 4 27 $3,758,549 Total NEW/MIX permits: 1 Total Valuation: $3,758,549 BLD06-00539 HOOVER HEIGHTS COMMERCIAL BUILDING BLD06-00584 HOOVER HEIGHTS COMMERCIAL BUILDING NORTH BUILDING 610 EASTBURY DR NEW NON 660 EASTBURY DR NEW NON $445,680 $382,887 Total NEW/NON permits: 2 Total Valuation: $828,567 $21,990 $20,000 4 $11,000 $7,500 $3,834 $64,324 4 $543,478 BLD06-00558 PAUL MASKE IIII ROCHESTER AVE NEW RAC REPLACE AND ENLARGE STORM DAMAGED DETACHED GARAGE FOR SFD BLD06-00588 TOM WARREN 1311 ROCHESTER AVE NEW RAC DETACHED GARAGE ADDlTlON FOR SFD TO REPLACE GARAGE LOST IN STORM BLD06-00619 ROMY BOLTON 302 W PARK RD NEW RAC DETACHED GARAGE ADDITION FOR SFD BLD06-0064I BRANDON TRISSLER 1158 HOTZ AVE NEW RAC DETACHED GARAGE ADDITION FOR SFD TO REPLACE STORM DAMAGED STRUCTURE BLD06-00650 ROBERT JETT 1308 OAKCREST ST NEW RAC REPLACE DETACHED GARAGE WITH LIKE SIZED GARAGE Total NEW/RAe permits: 5 Total Valuation : BLD06-00598 NA TE SAMS 3631 MIDDLEBURY RD 4 UNIT TOWNHOUSES OPD-8 ZONE 3631,3633,3635,3637 Middlebury Rd. NEW RMF 3 Total NEW/RMF permits: 1 Total Valuation: $543,478 'Page: 5 City ofIowa City Date: 911 /2006 Extraction of Building Permit Data for To: 811 /2006 Census Bureau Report From: 8/3 1/2006 ~ ~ Permit Number Name Address Imor Use Stories Units Valuation BLD06-00515 BILL & VONDA RUESS 80 HICKORY HEIGHTS LN NEW RSF 2 $500,000 SFD WITH ATTACHED 3 CAR GARAGE B LD06-00669 LARSON CONSTRUCTION 0 33 HICKORY HEIGHTS LN NEW RSF $250,000 S.F.D. with three car garage BLD06-00667 SOUTHGATE DEVELOPMEN 4123 GUSTAV ST NEW RSF 2 $210,000 SFD WITH A TT ACHED 3 CAR GARAGE OPD-8 ZONE BLD06-00657 SOUTHGATE DEVELOPMEN 82 KENNETH DR NEW RSF 2 $204,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD06-0063I ALLEN CONSTRUCTION 446 THORNBURY NEW RSF 2 $198,324 SFD WITH ATTACHED 3 CAR GARAGE BLD06-00623 GREATER i.C. HOUSING FEl 1150 CHAMBERLAIN DR NEW RSF $143,228 SFD WITH A TT ACHED 2 CAR GARAGE BI.D06-00582 lOW A V ALLEY 1804 ROCHESTER AVE NEW RSF $99,000 SFD BLD06-00583 IOWA VALLEY HABITAT FC 1806 ROCHESTER AVE NEW RSF $99,000 SFD Total NEW/RSF permits: 8 Total Valuation: $1,703,552 BI.D06-00638 OC GROUP LC 201 S CLINTON ST REP NON 2 $1,400,000 REROOF MALL BUILDING BLD06-00624 SUSAN D FACKLER 1552 MALL DR REP NON $20,000 FOUNDA TlON REPAIR FOR COMMERCIAL BUILDING BLD06-00626 CITY ELECTRIC SUPPLY 3 I 5 E PRENTISS ST REP NON $11,840 REROOF OF COMMERCIAL BUILDING Total REP/NON permits: 3 Total Valuation: $1,431,840 BI.D06-00244 BOB NAUMAN I 100 JEFFERSON ST REP RDF 2 0 $30,000 NEW ROOF FOR DUPLEX UNIT BLD06-00530 GLORIA WALSH 928 IOWA AVE REP RDF 2 $19,200 WINDOW REPAIR FOR DUPLEX UNITS Total REPIRDF permits: 2 Total Valuation: $49,200 BLD06-00643 TERRY A & PATRICIA M DU 714 COLLEGE ST REP RMF $20,000 SIDING REPLACEMENT BI.D06-00589 BETA THETA PI 8 I 6 N DUBUQUE ST REP RMF 3 $18,500 DOORS AND WINDOWS FOR FRATERNITY BLD06-00580 YODER MILLER RENTALS 334 FINKBINE LN REP RMF 2 $17,710 FIRE REPAIR OF RMF UNIT #4 OPD- 8 ZONE IlLD06-00568 RANDY LOAN 938 IOWA AVE REP RMF 2 $ I 2,000 REPAIR ROOF, REPLACE GLAZING, REPAIR SIDING BI.D06-00616 BOB BOYD 640 STUART CT REP RMF 3 4 $12,000 REROOF OF RMF Page: Date : To: From: 6 9/1 /2006 8/1/2006 8/3 1/2006 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address BLD06-00595 MARY LOVETINSKY 522 E COLLEGE ST REROOF RMF BLD06-00611 RICHARD HUPFELD 430 S VAN BUREN ST DECK AND STAIR REPAIR FOR RMF BUILDING ~ Imor REP ~ Use Stories RMF 3 Units Valuation $7,700 REP RMF 3 4 $5,000 Total REPIRMF permits: 7 Total Valuation: $92,910 BLD06-00552 YOLANDA SPEARS 1009 DOVER ST REP RSF 2 FIRE REPAIR FOR SFD BLD06-00620 MARK PETERS 819 IOWA AVE REP RSF I REBUILD ROOF, RESIDE, WINDOWS, REBUILD FRONT PORCH, DRYWALL, FACIA/SOFFET REPAIR, KITCHEN/BATH REMODEL, REINSULATE BLD06-00173 MICHAEL SHANNON 112 S SUMMIT ST REP RSF EXTERIOR REPAIR IN CONSERVATION DISTRICT - replacing 6 windows RNS-12 OCD ZONE CONTRIBUTING STRUCTURE BLD06-00559 SANDRA G RANDALL 636 S GOVERNOR ST REP RSF RESIDING AND WINDOWS FOR SFD IN CONSERVATION DISTRICT BLD06-00597 FRAN BLANC 404 S SUMMIT ST REP RSF 3 REBUILD 2 STORY PORCH FOR SFD BLD06-00637 NANCY GOLDSMITH 123 PENFRO DR REP RSF REPLACE REAR DECK FOR SFD BLD06-00607 DANIEL J CHRYSTAL 606 KEOKUK CT REP RSF REPLACE WINDOWS FOR SFD $95,000 4 $80,000 o $27,948 $23,775 $11,000 $9,000 4 $3,200 Total REPIRSF permits: 7 Total Valuation : $249,923 GRAND TOTALS: PERMITS: 80 VALUATION: $12,030,476 Joint Meeting Johnson County Board of Supervisors City of Iowa City City of Coralville City of North Li berty Iowa City Community School Board Wednesday, August 2, 2006 City Hall in Coralville; Council Chambers 4:30 PM CORRECTED MINUTES Mayor Jim Fausett of Coralville called the meeting to order at 4:00 P.M. He then welcomed everyone to the meeting and invited everyone seated at the table to introduce themselves. Johnson County Board of Supervisors present: Harney, Lehman, Neuzil, Sullivan [Staff: Sullivan] Iowa City Council present: Correia, Elliott, O'Donnell, Vanderhoef, Wilburn [Staff: Atkins, Dilkes, Franklin, Helling, Karr] Coralville Council present: Fausett, Gill, Herwig, Lundell [Staff: Habel, Johnson, Wickstrom] North Liberty Council present: Moody, Kuhl [Staff: James, Mulcahey] Iowa City School District present: Fields, Leff, Wallace [Behle, Bobek, Plugge] Guests: Andy Johnson, Housing Trust Fund and Jeff Davidson, JCCOG UDdate on Foreverareen Road extension. (Johnson County): Mayor Jim Fausett said that the subject was on the August 30th JCCOG meeting agenda and the meeting would be at 6:00 p.m. at Coralville City Hall. JCCOG Executive Director Jeff Davidson then gave the meeting date and location again and mentioned it would be taped. At the meeting the City of Coralville, City of North Liberty and Johnson County Planning and Zoning staff will present land use plan documents from their respective entities for the area of the Forevergreen Road Extension. The extension is in the growth area of North Liberty and Coralville, and an existing agreement that determines North Liberty would be north of the road and Coralville south is dependant on their ability to provide services. Johnson County P & Z ._._"~~~_~__~___'______.___~_______'."~___~___~_____" _____~~_.______.._..______.________..__.m Joint Meeting August 2, 2006 Page 2 staff will show their plans for the area while the area is unincorporated. Coralville will present the engineering traffic study to clear up misconceptions and address concerns from the last JCCOG meeting. The JCCOG Board will address what information they will or will not add to the JCCOG Arterial Street Plan. Jeff was asked about where information about the engineering traffic study plan could be found and he responded people could check with the City of Coralville or North Liberty and would see about making that more available before the meeting. Trail UDdate. (Johnson County) Johnson County Executive Asst. Mike Sullivan reported Johnson County had approved a Multi Use Trail Plan. It covers joining Johnson and Linn County trails to the north with Highway 965 and determining whether trails would be separate, done with 965 upgrades. There are issues about right of way, the railroad and bridges. Johnson County Supervisor Terrence Neuzil pointed out that a Highway 965 trail is a priority as well as a North Dubuque Street trail continuing to North Liberty from where the existing trail ends and a Mahaffey Bridge Road trail from North Liberty. The county was also looking into teaming up with cities when county trails were close to connecting with city limits or trails. Johnson County is getting ready to put together a trail committee. Mike Sullivan explained that the separate trails would be used for biking, hiking, walking, jogging and even snowmobiling that makes them multiuse. The plan will be on the Johnson County website. Iowa City Councilperson Dee Vanderhoef asked if anything was being done for an area transportation plan that would use trails for commuting. Johnson County Supervisor Rod Sullivan responded that the JCCOG trail committee has discussed it and the focus is mostly on connecting to major population areas in the county. Terrence Neuzil pointed out that the trail committee would be making decisions on where the trails would be going and the multiuse trail plan is the beginning of the process. He also noted the county has a long ways to go compared to the cities because they only have two miles of trail and counties have the disadvantage of not being able to condemn land to make trails and are dependant on existing right of way and land donation. Iowa City Mayor Ross Wilburn added that trails are also an economic incentive and are not only used for commuting but attract tourists who enjoy trips hiking and riding on them. Johnson County Supervisor Pat Harney pointed out that the County was looking to hook up with Linn County trails along Ely Road that would connect with Solon and the Lake McBride area. He also said they were looking into building a trail when they made improvements to the Mehaffey Bridge and Road. Dee Vanderhoef thought the county might want to look at the new Decorah Vision Iowa Project that has 10 miles of trails, which included a lot of land donated by farmers. Iowa City Council person Bob Elliott reiterated that trails can be used for economic development as well as a destination event. People do go to quality communities to ride on the trails. _ ___ _________ __ ____~_____ __.___",.~,_"_~__~_._m__._....___._~_.'_'_____'_'_~_'"__,',_ Joint Meeting August 2, 2006 Page 3 Planned Annexations (Johnson County) Mayor Jim Fausett added that the item titled "What do Cities have planned, when and what do they envision for the areas?" was part of the planned annexations discussion and asked Johnson County to explain what they wanted to discuss. Rod Sullivan wanted to know if there is more of a long range plan about how the cities plan to expand in two years or longer. Coralville Councilperson Henry Herwig commented that JCCOG was trying to put that information together with the community plans. Jeff Davidson mentioned some existing agreements exist between Coralville and North Liberty, Iowa City and Hills and possibly a third one and there was one considered between Coralville, Tiffin and Iowa City. These adopted agreements clearly delineate where the annexation lines are between communities. JCCOG is also updating their long range transportation plan for the 5 municipalities that are members of JCCOG and will feature the growth areas for these communities and the type of land use planned. It will be put together this fall. Mayor Ross Wilburn pointed out that Iowa City does have a comprehensive plan that includes district planning. Dee Vanderhoef and he have also been working with staff and the County on a fringe area agreement. Iowa City believes it is best to have voluntary annexations and it is difficult to know when property owners will come forward asking to be annexed. Director of Planning and Community Development Karen Franklin of Iowa City mentioned that Iowa City does not annex land unless it is voluntary. She passed out a map that shows areas that could be annexed in the next five years. Area A on the map is north of the Northgate Corporate Park and would be an extension of the corporate/research park. Area B is east of Iowa City limits, south of Windsor Ridge and north of the BD! Industrial Park and might be a combination of uses like industrial by the railroad tracks and residential as it transitions north to American Legion Rd. and south of Windsor Ridge. Area C is between the Soccer Park and existing corporate limits. Property owners in that area have expressed an interest in annexation. It could be used for residential, small neighborhood commercial and a recreational area on the west side of Sand Rd. Area D contains Ryerson's Woods Park, which is a park owned by the City but in the County and it would make sense for the city park to be in the city limits. Area E is an area the city has looked at and the extension of Mormon Trek Blvd has encouraged commercial and industrial development and they desire to annex the area north of Mormon Trek Blvd. Area F, located south and west of the City limits and west of Interstate 218, is another area that local developers have expressed an interest in annexation for residential development. This would require a sewer extension under Interstate 218, which would be a large expense and will affect the timing. Mayor Jim Fausett of Coralville says annexations in Coralville are owner driven and the City tries to do annexations in an orderly manner without jumping over areas to do it. Coralville Council person Tom Gill mentioned that we only annex property that is voluntary and good for development and commercial uses and good for the City. Terrence Neuzil asked if there were any thoughts or discussion on the new elementary school purposed for Kansas Avenue and is part of the Clear Creek! Amana School District in North Liberty. North Liberty City Administrator Brian James said much of the ground for that site is already annexed to North Liberty, but the area to the south of Kansas Ave and between Joint Meeting August 2, 2006 Page 4 Hwy 965 and 270th is not. North Liberty annexation is developer driven, and the City has no plans or need to annex. Areas to the northwest and east side are limited due to an inability to provide sewer service because the ground tilts in the wrong direction. Dee Vanderhoef asked if there was an update on infrastructure for all the communities so cities don't jump on each others watersheds in new annexation areas and to be sure there is enough capacity to support annexations. Terrence Neuzil concurred, saying the information is helpful to the County in developing its land use plan and encourages more growth near or contiguous with cities. That is why the fringe area agreement is important to county planning. Tom Gill stated that in Coralville there are no infrastructure problems and the City does there homework before they accept annexations and they work well with Iowa City to figured out watersheds, such as in the Camp Cardinal Rd. Project. Van Allen Elementarv School Leadershio in Enerov and Environmental Desion (LEED) Green Buildino Certification. (ICCSD) ICCSD Superintendent Lane Plugge announced that Van Allen has LEED Green Building Certification and the ICCSD is the first and only K-12 school district in the State of Iowa that has this certification. It not only includes the design and construction of the building but what is being done in the building also. North Central and Tate have the same features, but the energy it takes to get that certification is significant. Students are involved in some projects along Muddy Creek and the school district wants to get Van Allen kids from kindergarten and up involved in some projects in the flood plain area. North Central Junior High School Open House August 14, 2006 6:00-8:00 PM (ICCSD) ICCSD Board Member Pete Wallace invited everyone to the North Central Junior High School Open House, August 14, 2006, 6:00-8:00 p.m. He also mentioned there would be a program at 5:45 p.m. sponsored by the Chamber. He thanked North Liberty and Coralville who worked hard to get Forevergreen Rd., the 12th Avenue Extension and roundabout ready for the new school year. Lane Plugge said there would be around 300 students at North Central and 625 students at Northwest, but the district is always surprised at the beginning of the year. Most of the students will be from the Wickham, Penn and Van Allen attendance areas and there was no grandfathering this time. Local Ootion Sales Tax discussion and timeline (Iowa City. ICCSD 8< Coralville) Pete Wallace started the discussion. Three months ago at the joint meeting a discussion began about the possibility of a SILO and the joint communications center, but nothing more was done. The School Board voted to contact the Board of Elections for a SILO election and at least three governmental agencies did contact the Board about sharing, but none of them mentioned the communications center. The Board did have a public discussion to have presentations and comments. Regina Baily made an impassioned plea ~.u~,._,,_,,_,_~__,_~__~~,______~_'_____~______"__'__' _,,_.,_.,...,_.,___".___,__~__.,________,_____________'__...._n_._. Joint Meeting August 2, 2006 Page 5 to bring the discussion of SILO and the joint communications center to this group or JCCOG. Tom Gill stated that Coralville has always been behind the idea of a public safety joint communications center. He said that he was bothered by statements that the City was trying to tack this onto the sales tax option. He noted the long history of sharing with the School District like when Iowa City paved Rohret Road for Weber School and Coralville started with sharing the public pool with the School District. His point is that municipalities share the money with everybody. Tom Gill then spelled out what the City of Coralville had spent for the School District: Kate Wickham gym and playground $350,000; Van Allen gym $579,000; 12th Avenue road improvements $250,000 from Coralville totaling $1,179,000. Other contributions a $1,000,000 grant from Coralville for the road to 12th Avenue. The City had no intention of paving Oakdale Blvd. which should be going to Dubuque; $135,000 from Johnson County for Iowa City School District and the City assessed $416,000 for that road for a total of $551,000. Some people say the sales tax won't go over because the municipalities are involved, but they have always been involved and have helped the School District just like the School District has always helped the municipalities, which is how it should be. The joint communications center is a no brainer, because it's public safety and that goes hand in hand with the School District. People say this won't pass, but it will if we are all together on this. Ed Barker is one of the spokespeople saying this won't pass, but he's also the person who changed the rules for condos and rentals, which will cost the City of Iowa City $2,000,000, so don't talk about TIFs and different money that is being spent when one person has cost us $2,000,000. So when we go back to sharing Johnson County, Iowa City, and Coralville all need public safety and sharing this with the School District would be a good thing. Pete Wallace said Coralville has been exemplary in sharing with the School District and both entities have benefited with nicer facilities and more opportunities for the community. Tom Gill pointed out the City does this gladly. Iowa City Council person Amy Correia said they wanted to have clear communication about what to share, which seems to have been lacking in past efforts with SILO. In the past there was a laundry list of items and if a clearer message was presented, a shared tax would pass more easily. Pete Wallace agreed there is distrust to giving any entity a blank check and the only way this would pass would be an upfront, before you vote, guarantee of what the money would go for. The School District is required to tell the voters what the SILO would go for. Mayor Jim Fausett thought that it was pretty clear that everyone wanted a joint meeting with the School Board once they made the decision to have the tax issue on the ballot and they wanted the cities to have a part of the sales tax and how they wanted it spent. It's not like the cities are not going to spend this money on the schools, but there needs to be clear up front information about what is going to happen. There could even be a local sales tax in addition to the SILO. Iowa City Mayor Ross Wilburn agreed with what has been said but the sales tax will thrive only if the government, in partnership with business, is thriving economically and we use our general funds to bring people to this area. Cities are struggling because of the infrastructure and quality of life demands on the general fund and all we have is property tax to support it, so when an opportunity like sales tax is around and the cities are allowed to ask for a share they do. Joint Meeting August 2, 2006 Page 6 North Liberty Council person Gerry Kuhl was asked by Mayor Dave Franker to represent North Liberty. They had a council meeting with Dr. Plugge on July 2Stl1 and North Liberty's position is they want the School District to have all the sales tax, but if the Board wants to share the money they want to be at the table to discuss it. Terrence Nuezil stated Johnson County wants the money to be used on child services and keep it associated with the kids. When is the School Board going to make the decision? Are they going to share any of it? When you build three new schools with this fund are you going to ask the Cities and County for the road infrastructure money? What is your plan? A person representing the ICCSD (They did not announce their name.) responded that there will be a meeting at the end of August and they do not feel that the vote will take place until December. There was also some discussion to have the election the same day as Linn County had theirs. This way they could initiate in February to have the collection of the Tax in July. Pete Wallace asked if the County or any municipalities have given any thought or had any discussion to financing the communication center with a one year local option sales tax like Cedar Rapids did with their swimming pools? Iowa City Manager Steve Atkins responded that the communication center would cost $7,000,000 to construct and $2,000,000 to operate each year. He doubts one year would raise enough money and it would need more permanent financing and a longer commitment. Dee Vanderhoef stated that Iowa City is getting to the point where they have to dedicate dollars to their communication system with or without the other communities, and without a sales tax it will have to be bonded and will come out of peoples property taxes. Iowa City views the sales tax as providing its citizens a property tax relief. Bob Elliott wanted to point out the political aspect of this issue. He is afraid they collectively fumbled the ball because a lot of work needed to be done before Amy made her presentation to the School Board and Regina at the public meeting. There should have been more ground work done so all the entities involved could have decided on a united front. Do we want to do it? What do we want to use it for? How are we going to put the program together? Who is going to back it? What level of support do we have? He thanked Tom for his significant information that showed how the County, Cities and School Board have worked together and he hopes they start to work together even more. He hopes he is wrong about it being too late to do anything. This is one of those things we have to stand together and be united and we need to plan. Pat Harney agreed with Dee that any sales tax money has to be for property tax relief and it needs to be communicated clearly along with what it will be used for. Coralville Council person Henry Herwig hoped Bob was wrong about it being to late, because he is on a committee working on the details on the communication center based on the facts Steve Atkins gave. He hopes we can come together with the timeframe the School District is talking about. All they really need to do is look at the numbers and he thinks we can come together fairly quickly and work with the School Board to see if it can be done. He thinks it can. Rod Sullivan wondered if there were other options to find money for the center that are not usually available to most general operating budgets and he doesn't think we know the answers to that. Joint Meeting August 2, 2006 Page 7 A person representing the ICCSD Board pointed out that even though people are concerned about public safety, they wonder how a school directed tax is related to a communications center instead of being spent on what other school districts are spending to keep their schools competitive. They need to answer why other ways are not being used to fund the communications center. Mayor Jim Fausett said the only other option for cities is property tax. Mayor Ross Wilburn added this has been documented that the last three or four years when Iowa City lost $1,000,000 per year in State aid the tightness of their general fund allows little projects, but any major project will require either a tax increase or a major reduction in staff in other areas. Mayor Jim Fausett added that even if it is bonded that will come out of raised property tax. A person representing the ICCSD stated her general sense is that this concept is conflicting and confusing and is raising some mistrust. Tom Gill reiterated that he thought it was confusing that the School District has a new Junior High School and a new elementary school. The North Central Jr. High Forevergreen Road cost over $1,000,000 and a new high school will also require roads. A person representing the ICCSD replied that she understands that but the average voter will not understand and will not vote for it. We have to be on the same page if we are going to do this and the whole concept and approach needs to be changed because no one will vote for it now. The School District's primary concern is to pass the sales tax. Patti Fields wanted to point out the important role of the School District in economic development for the County and areas around with their quality of education. She also pointed out that Terrence Neuzil was the only person to come forward to discuss this issue. Tom Gill pointed out Coralville requested to meet and Pete Wallace added this was three days before the forum and was not enough time. Pete Wallace wanted to ask another question. If this communication center is a joint city county communication center, what should be the responsibility of other towns in this County that are not part of the Iowa City Community School District? Rod Sullivan understands that the center would be paid out of the general fund, but there might be some E911 money or a separate public safety tax available countywide. Mayor Jim Fausett had served on the E911 board and assured everyone that is not a place to find money. Henry Herwig clarified we are at a turning point where Iowa City has their communication system, Iowa City has theirs, and all the other entities have to buy services. This will change that. The whole base will change and we will all have a county communications system that split the costs and benefits of building and operating that. Pete Wallace said that was his point, those other communities like Solon and other school districts should share in the costs since they would share the benefits. Henry Herwig replied that they are starting with the big guys first. Henry Herwig also wanted to know if it was true that out of 99 taxing districts, that the ICCSD was behind the curve just because they did not have a local option sales tax. A person representing the ICCSD responded that without the bond issue they would really be suffering and without a sales tax it will be hard to keep up with the technology of other school districts. ICCSD Board Member Jan Leff added that it was important to keep up with technology in order to prepare students for the workforce. Mayor Jim Fausett decided it was time to end the discussion and would like to have their respective staffs get together very quickly to form some ideas and discussion. He was asked if the consensus was to have shared revenue on the communication center. Mayor Jim Fausett believed so but did not want to speak for Joint Meeting August 2, 2006 Page 8 anyone until the leaders have a chance to talk. James Moody wanted to know what school projects would be unfunded if the sales tax was shared with the Cities. Mayor Ross Wilburn stressed that Iowa City has communication upgrades that have to happen to comply with the law and if this does not happen they will have to move forward. Mayor Fausett said the consensus is to have staff get something back to them so they can move forward. Bob Elliott once again said they have to come out very quickly and with a specific significant use for this tax. If not we will have to raise taxes and might lose citizens and money. Mayor Fausett said that is why it is important to have staff look into it because they are not up for election. UDdate from Andv Johnson on State Housing Trust Fund. (Iowa City) Andy Johnson of the Housing Trust Fund started his update on the fund. The Housing Trust Fund of Johnson County is private non profit, whose goal is to provide a flexible and innovative source of funds to promote the preservation and creation of affordable housing. To date they operate two programs, one is the revolving loan fund that has $435,000 in loans that will assist in the development of five owner occupied homes and six affordable rental units in Johnson County and in partnership with Hills Bank and ECCOG they administer a grant thru the Federal Home Loan Bank for rural home rehab that has assisted projects in most of the rural areas of Johnson County. Trust Funds are generally defined by a dedicated source of public funding and addressing housing takes a significant amount of funding and planning and a dedicated source of revenue helps with that. Our main source of funding to date has been the State Housing Trust Fund, which also does not have a dedicated source of funding and is dependent on appropriations from the legislature and funding thru the Iowa Finance Authority. After a couple of years of working with the legislature and IFA they have announced a funding round for this year for $2.3 million, 60% to go to local housing trust funds, and part of the process is to show collaboration and partnership with private and public entities. They have received resolutions of support from Iowa City, Coralville and North Liberty and they will talk to other communities as well but they only had 30 days to put the grant application together. They have letters of support from the Chamber of Commerce, the Association of Realtors, the Local Homeless Coordinating Board, the United Way of Johnson County and the League of Women Voters. The grant application also required matching funds as well and they are supplied partially by the grant through the Federal Home Loan Bank, a grant from the Community Foundation, in kind support from the Housing Fellowship and commitment from the County for $8,480.40, which reflects the net proceed of the net proceeds of property sale for delinquent taxes. It is an example of dedication of a housing related revenue source that is out of budget. They also had a suggestion that communities and the county could dedicate a portion of collected back taxes. The application has been submitted to the IFA along with 13 others for a total of $3.4 million, which is more than they have to distribute. The total of housing trust funds is increasing in the state. Iowa ranks 48th among the states in the amount of state funding toward housing, so statewide advocates have been working hard to create funding for the State Housing Trust Fund as the flexible way to fund that need, but they need $4 million to fund the existing housing trust fund. Joint Meeting August 2, 2006 Page 9 In the meantime the Johnson County Trust Fund will continue to capitalize their fund and develop their distribution procedures and application. They are still working on a Housing Summit, but it has been moved back to November and there will be a focused discussion on related housing to economic development and the possibility of collaboration between the public and private sector. The Iowa Finance Authority will be holding a Housing Conference in September with some keynote speakers. Terrence Neuzil stated that communities might want to look at delinquent taxes as a way to help with the Housing Trust. Other Business: John Lundell wanted to mention in less than two weeks the Hotel will be opening it's doors and there will be events that everyone will be invited to attend. He also wanted everyone to know that at the end of September we will be hosting the League of Cities meeting and our colleagues and leaders from across the State will be in the Iowa City/Coralville/Johnson County area and there will be field trips to the new LEED certified school so the School District will be involved, as well as some Iowa City and Johnson County fieldtrips and asked everyone to put there best foot forward to welcome those who will be visiting from across the State. Bob Elliott congratulated Coralville for doing a good job with RAGBRAl. Mayor Jim Fausett thanked him and noted it was an exciting time and we had a lot of volunteers and they will be getting together soon to celebrate and make comments. He also welcomed anyone who had suggestions for the next time it comes to town or if it should. The next meeting will be Wednesday, October 4th and will be hosted by the Iowa City Community School District. The meeting adjourned at 6:00 p.m. A complete recording of the Joint Meeting is available at the City Clerk's Office in Coralville City Hall. ------~._---------,.,_..- _._---_.._--"._,.._._._-~--_._-----_._..__._-_._--_.--------." ~ Joint Meeting hnson County Board of Supervisors City of Iowa City City of Coralville City of North Liberty wa City Community School Board ednesday, August 2, 2006 City Hall on Coralville; Council Chamb 4:30 PM MINUTES Mayor Jim Fausett of Coralville calle the meeting to 0 tler at 4:00 P.M. He then welcomed everyone to the meeting a d invited eve ne seated at the table to introduce themselves. Iowa City Council present: Correia, Ellio , O'Donnell, Vanderhoef, Wilburn [Staff: A n Dilkes, Franklin, Helling, Karr] North Liberty Council present. Moody, Kuhl [Staff: James, ulcahey] Johnson County Board of Supervisors p sent: arney, Lehman, Neuzil, Sullivan [Staff: Sullivan] Iowa City School Distri resent: Fields, Leff, W lace [Behle, Bobe Plugge] Guests: Andy John n, Housing Trust Fund and Jeff avid son, JCCOG Mayor Jim Fa sett said that the subject was on the Augu 30th JCCOG meeting agenda and the me ing would be at 6:00 p.m. at Coralville City H . I JCCOG Ex utive Director Jeff Davidson then gave the meeti date and location again and men' ned it would be taped. At the meeting the City of Co alville, City of North Liberty d Johnson County Planning and Zoning staff will present land use plan documents from their respective entities for the area of the Forevergreen Road Exten?ion. The extension is in the growth area of North Liberty and Coralville, and an existing agreement that determines North Liberty would be north of the road and Joint Meeting August 2, 2006 Page 2 Coralville south is dependant on their ability to provide services. Johnson County P & Z staff will show their plans for the area while the area is unincorporated. Coralville will present the engineering traffic study to clear up misconceptions and addre s concerns from the last JCCOG mee' g. The JCCOG Board will address what inform tion they will or will not add to the JC OG Arterial Street Plan. Jeff was asked about ere information about the en . eering traffic study plan could be found an he responded people could check with th City of Coralville or North Liberty and w Id see about making that more available fore the meeting. Tr . Johnson County Executive Asst. Mi Sullivan reported Joh on County had approved a Multi Use Trail Plan. It covers joining ohnson and Linn C nty trails to the north with Highway 965 and determining whethe trails would be parate, done with 965 upgrades. There are issues about right f way, the ra' oad and bridges. Johnson County Supervisor Terrence Ne zil pointed ut that a Highway 965 trail is a priority as well as a North Dubuque Stree trail co inuing to North Liberty from where the existing trail ends and a Mahaffey Bri e Ro tI trail from North Liberty. The county was also looking into teaming up with citie w n county trails were close to connecting with city limits or trails. Johnson County is ing ready to put together a trail committee. Mike Sullivan explained that the separate rai would be used for biking, hiking, walking, jogging and even snowmobiling that m es t m multiuse. The plan will be on the Johnson County website. Iowa City Co ncilper n Dee Vanderhoef asked if anything was being done for an area transportatio plar.1 that would use trails for commuting. Johnson County Supervisor Rod Sullivan res onded that e JCCOG trail committee has discussed it and the focus is mostly on con cting to majo population areas in the county. Terrence Neuzil pointed out tha the trail committ e would be making decisions on where the trails would be goi and the multiuse ail plan is the beginning of the process. He also noted the c unty has a long ways 0 go compared to the cities because they only have two miles 0 trail and counties have e disadvantage of not being able to condemn land to mak rails and are dependant 0 existing right of way and land donation. Iowa City Mayor Ross i1burn added that trails are als an economic incentive and are not only used for co muting but attract tourists who e joy trips hiking and riding on them. Johnson County pervisor Pat Harney pointed out that e County was looking to hook up with Linn Co ty trails along Ely Road that would con ct with Solon and the Lake McBride area. e also said they were looking into building trail when they made improvemen to the Mehaffey Bridge and Road. Dee Vand hoef thought the county might want 0 look at the new Decorah Vision Iowa Project t at has 10 miles of trails, which inc d d a lot of land donated by farmers. Iowa City Co ncilperson Bob Elliott reiterate that trails can be used for economic development as ell as a destination event. People do go to quality communities to ride on the trails. Joint Meeting August 2, 2006 Page 3 Planned Annexations (Johnson County) Mayor Jim Fausett added that the item titled "What do Cities have planned, when and what do they envision for the areas?" was part of the planned annexations d'scussion and asked Johnson County to explain what they wanted to discuss. Rod Sull" an wanted to know if there is more of a long range plan about how the cities plan to pand in two years or longer. Coral iIIe Council person Henry Herwig commented that J COG was trying to put that infor ation together with the community plans. Jeff Davidson mentione some existing agreements exist between Co Iville and North Liberty, Iowa City and Hi and possibly a third one and there was e considered between Coralville, Tiffin a d Iowa City. These adopted agreeme clearly delineate where the annexation lines e between communities. JCCOG i also updating their long range transportation plan for e 5 municipalities that are me bers of JCCOG and will feature the growth areas for th se communities and the ty of land use planned. It will be put together this fall. Mayor Ross Wilburn pointed out t at Iowa City does h e a comprehensive plan that includes district planning. Dee Van erhoef and he ha also been working with staff and the County on a fringe area agreem t. Iowa City Iieves it is best to have voluntary annexations and it is difficult to kno when prop owners will come forward asking to be annexed. Director of Planning and Community D eloR ent Karen Franklin of Iowa City mentioned that Iowa City does not anne I d unless it is voluntary. She passed out a map that shows areas that could be ann ed in the next five years. Area A on the map is north of the Northgate Corporate Par. d would be an extension of the corporate/research park. Area B is e of wa City limits, south of Windsor Ridge and north of the BDI Industrial Park an might e a combination of uses like industrial by the railroad tracks and residentia s it trans ions north to American Legion Rd. and south of Windsor Ridge. Area s between t e Soccer Park and existing corporate limits. Property owners in that area ave expressed n interest in annexation. It could be used for residential, small neighb rhood commercia and a recreational area on the west side of Sand Rd. Area D conta' s Ryerson's Woods ark, which is a park owned by the City but in the County and i ould make sense for e city park to be in the city limits. Area E is an area the city h s looked at and the exte ion of Mormon Trek Blvd has encouraged comme ial and industrial developm nt and they desire to annex the area north of Mormon ek Blvd. Area F, located sout and west of the City limits and west of Interstate 218, i another area that local develop s have expressed an interest in annexation for esidential development. This woul require a sewer extension under Interstate 2 ,which would be a large expense an will affect the timing. Mayor Jim ausett of Coralville says annexations in oralville are owner driven and the City tries 0 do annexations in an orderly manner wi hout jumping over areas to do it. Coralvil Councilperson Tom Gill mentioned that we nly annex property that is volun ry and good for development and commercial uses and good for the City. Ter nee Neuzil asked if there were any thoughts or 'scussion on the new elementary s 001 purposed for Kansas Avenue and is part of the lear Creek/Amana School District . North Liberty. North Liberty City Administrator Brian James said much f the ground for that site is already annexed to North Liberty, but the area to the so h of Kansas Ave and between \ Joint Meeting August 2, 2006 Page 4 Hwy 965 and 270tl1 is not. North Liberty annexation is developer driven, and the City has no plans or need to a nex. Areas to the northwest and east side are limited due to an inability to provide se er service because the ground tilts in the wrong direction. Dee Vanderhoef aske if there was an update on infrastructure for all the communities so cities don't jump on ach others watersheds in new annexation areas and to be sure there is enough capaci to support annexations. Terrence Neuzil concurred, saying the information is helpful to e County in developing its land use/plan and encourages more growth near or contiguou with cities. That is why the fringe rea agreement is important to county planni g. Tom Gill stated that in Coralv' e there are no infrastructure problems an the City does there homework efore they accept annexations and they work ell with Iowa City to figured ut watersheds, such as in the Camp Cardinal Rd. Project. ICCSD Superintendent Lane Plugg Certification and the ICCSD is the t and 0 that has this certification. It not onl includ the design and construction of the building but what is being done in the buildin als . North Central and Tate have the same features, but the energy it takes to g at certification is significant. Students are involved in some projects along Mudd Creek and the school district wants to get Van Allen kids from kindergarten and up' v Ived in some projects in the flood plain area. North Central Junior High Sc 001 0 n House August 14, 2006 6:00-8:00 PM (ICCSD) ICCSD Board Member Pete allace invited e eryone to the North Central Junior High School Open House, Aug t 14, 2006, 6:00-8. 0 p.m. He also mentioned there would be a program at 5:45 p.m ponsored by the Cha ber. He thanked North Liberty and Coralville who worke ard to get Forevergreen Rd., the 12th Avenue Extension and roundabout ready f the new school year. Lane Plugge said ere would be around 300 stu nts at North Central and 625 students at Northwest, b the district is always surprised a the beginning of the year. Most of the students III be from the Wickham, Penn and V n Allen attendance areas and there was no gra fathering this time. Pe Wallace started the discussion. Three months ago a the joint meeting a discussion gan about the possibility of a SILO and the joint comm ications center, but nothing more was done. The School Board voted to contact the Bo d of Elections for a SILO tection and at least three governmental agencies did conta t the Board about sharing, but none of them mentioned the communications center. Th Board did have a public discussion to have presentations and comments. Regina Baily ade an impassioned plea Joint Meeting August 2, 2006 Page 5 to bring the discussion of SILO and the joint communications center to this group or JCCOG. Tom Gill stated that C alville has always been behind the idea of a public safety joint communications cente He said that he was bothered by statements that the City as trying to tack this onto t e sales tax option. He noted the long history of sharing ith the School District like wh Iowa City paved Rohret Road for Weber School a Coralville started with shari the public pool with the School District. His poi is that municipalities share the mon with everybody. Tom Gill then spelled out at the City of Coralville had spent for the hool District: Kate Wickham gym and pi ground $350,000; Van Allen gym $579, 0; 12'h Avenue road improvements 50,000 from Coralville totaling $1,179,000. OtH r contributions a $1,000,000 gra from Coralville for the road to 12th Avenue. The City h d no intention of paving Oak Ie Blvd. which should be going to Dubuque; $135,000 fro Johnson County for Iowa ity School District and the City assessed $416,000 for that ro d for a total of $551, O. Some people say the sales tax won't go over because the m icipalities are inv ed, but they have always been involved and have helped the Scho I District just r e the School District has always helped the municipalities, which is how it hould be. e joint communications center is a no brainer, because it's public safety an that go hand in hand with the School District. People say this won't pass, but it w I if are all together on this. Ed Barker is one of the spokespeople saying this won't p but he's also the person who changed the rules for condos and rentals, which will t the City of Iowa City $2,000,000, so don't talk about TIFs and different money a is being spent when one person has cost us $2,000,000. So when we go back to arin Johnson County, Iowa City, and Coralville all need public safety and s ring this with the School District would be a good thing. Pete Wallace said Coralville h been exe plary in sharing with the School District and both entities have benefited th nicer facilit s and more opportunities for the community. Tom Gill pointed 0 the City does th gladly. Iowa City Council person Amy orreia said they w ted to have clear communication about what to share, which eems to have been la king in past efforts with SILO. In the past there was a laundry st of items and if a clear r message was presented, a shared tax would pass more e i1y. Pete Wallace agreed ere is distrust to giving any e tity a blank check and the only way this would pass wo d be an upfront, before you vot , guarantee of what the money would go for. Th chool District is required to tell th voters what the SILO would go for. Mayor Jim Fa sett thought that it was pretty clear tha everyone wanted a joint meeting with the Sc 001 Board once they made the decision to ave the tax issue on the ballot and they anted the cities to have a part of the sales t and how they wanted it spent. It's not e the cities are not going to spend this money n the schools, but there needs to be ear up front information about what is going to h ppen. There could even be a loca sales tax in addition to the SILO. lfo a City Mayor Ross Wilburn agreed with what has been aid but the sales tax will rive only if the government, in partnership with business, is thriving economically and we use our general funds to bring people to this area. Citie are struggling because of the infrastructure and quality of life demands on the genera fund and all we have is property tax to support it, so when an opportunity like sales x is around and the cities are allowed to ask for a share they do. Joint Meeting August 2, 2006 Page 6 North Liberty Councilperson Gerry Kuhl was asked by Mayor Dave Franker to represent North Liberty. They had a council meeting with Dr. Plugge on July 25th and North Liberty's position is they nt the School District to have all the sales tax, but if the Board wants to share the oney they want to be at the table to discuss it. Terrence Nuezil stated Joh son County wants the money to be used on child services and keep it associated with he kids. When is the School Board going to make the decision? Are they going to are any of it? When you build three new schools with this fund are you going to ask the ities and County for the road infrastructure money? What is your plan? ICCSD Board Member Gayle Klo da responded that there will be a meeting at the end of August and they do not feel that the vote will take place until December. There was also some discussion to have the ele 'on the same day as Linn County had theirs. This way they could initiate in February to ve the collection of the Tax in July. Pete Wallace asked if the County 0 any municipalities have given any thought or any discussion to financing the com unication center with a one year local opti tax like Cedar Rapids did with their wimming pools? Iowa City Manager Steve Atkins resp nded that the communication center ould cost $7,000,000 to construct and $2,000, 0 to operate each year. He doub one year would raise enough money and it wo d need more permanent finan . g and a longer commitment. Dee Vanderhoef stated t at Iowa City is getting to t point where they have to dedicate dollars to their comm nication system with or Ithout the other communities, and without a sales tax it will have to be bond and will come out of peoples property taxes. Iowa City views the sales tax as j:l viding its citizens a property tax relief. Bob Elliott wanted to point out the politi I aspect of is issue. He is afraid they collectively fumbled the ball because a 10 of wor eeded to be done before Amy made her presentation to the School Board and egi at the public meeting. There should have been more ground work done so all h entities involved could have decided on a united front. Do we want to do it? What we want to use it for? How are we going to put the program together? Who is goi to back it? What level of support do we have? He thanked Tom for his significant i orma on that showed how the County, Cities and School Board have worked toget r and he opes they start to work together even more. He hopes he is wrong a ut it being t 0 late to do anything. This is one of those things we have to stand to her and be uni d and we need to plan. Pat Harney agreed with e that any sales ta money has to be for property tax relief and it needs to be co unicated clearly alon with what it will be used for. Coralville Council per n Henry Herwig hoped b was wrong about it being to late, because he is on committee working on the tails on the communication center based on the fa Steve Atkins gave. He hopes we can come together with the timeframe th School District is talking about. AI they really need to do is look at the numbers a he thinks we can come together fa Iy quickly and work with the School Board to ee if it can be done. He thinks it can. Rod S ivan wondered if there were other options to find money for the center that are not ually available to most general operating bu ets and he doesn't think we know t answers to that. CCSD Board member Gayle Klouda pointed out that ven though people are concerned about public safety, they wonder how a school direct tax is related to a Joint Meeting August 2, 2006 Page 7 communications center instead of being spent on what other school districts are spending to keep their schools competitive. They need to answer why other ways are not being used to fund the communications center. Mayor Jim Fausett said the only other 'n for cities is property tax. Mayor Ross Wilburn added this has been docume ted that the last three or four years when Iowa City lost $1,000,000 per year in State aid e tightness of their general fund allows little projects, but any major project will require 'ther a tax increase or a major reduction in staff in other areas. Mayor Ji . Fausett adde hat even if it is bonded that will come out of raised property tax. Gayle Klouda stated h general sense is that this concept is conflicting and confusing and i raising some mist st. Tom Gill reiterated that he thought it was confusing that the School District has new Junior High School and a new elementary school. The N h Central Jr. High Fore ergreen Road cost over $1,000,000 and a new high schoo ill also require roads. Gayle uda replied that she understands that but the averag oter will not understand and will ot vote for it. We have to be on the same page if e are going to do this and the whole oncept and approach needs to be changed be se no one will vote for it now. The S 001 District's primary concern is to pass th ales tax. Patti Fields wanted to point ut the important role of the School Di ct in economic development for the County d areas around with their quality 0 education, She also pointed out that Terrence Neu "I was the only person to come fi ard to discuss this issue. Tom Gill pointed out Cora i1le requested to meet and te Wallace added this was three days before the forum nd was not enough tim . Pete Wallace wanted to ask another question, If this communi tion center is a join ity county communication center, what should be the responsi 'lity of other tow in this County that are not part of the Iowa City Community School D trict? Rod S Ivan understands that the center would be paid out of the general fund, ut there ight be some E911 money or a separate public safety tax available cou id Mayor Jim Fausett had served on the E911 board and assured everyone that is 0 a place to find money. Henry Herwig clarified we are at a turning point where I a City has their communication system, Iowa City has theirs, and all the other e iti have to buy services. This will change that. The whole base will change and e will II have a county communications system that split the costs and benefits of i1ding an operating that. Pete Wallace said that was his point, those other comm ities like Solo and other school districts should share in the costs since they would s re the benefits. enry Herwig replied that they are starting with the big guys fir . Henry Herwig also anted to know if it was true that out of 99 taxing districts, that e ICCSD was behind th curve just because they did not have a local option sale ax. Gayle Klouda responde that without the bond issue they would really be suffer' g and without a sales tax it wil e hard to keep up with the technology of other chool districts. ICCSD Board Mem r Jan Leff added that it was important to kee p with technology in order to prepare tudents for the workforce. Mayor Jim Fau tt decided it was time to end the discussi and would like to have their respective st get together very quickly to form some ide s and discussion. He was asked if th consensus was to have shared revenue on the c mmunication center. Mayor J Fausett believed so but did not want to speak for a yone until the leaders have chance to talk. James Moody wanted to know what sch 01 projects would be un nded if the sales tax was shared with the Cities. ayor Ross Wilburn stressed that Iowa City has communication up rades that have to happen to comply with the law and if this does not happen they will have to move Joint Meeting August 2, 2006 Page 8 forward. Mayor Faus said the consensus is to have staff get something back to them so they can move fo rd. Bob Elliott once again said they have to come out very quickly and with a speC! c significant use for this tax. If not we will have to raise taxes and might lose citizens a d money. Mayor Fausett said that is why it is important to have staff look into it beca se they are not up for election. Andy Johnson of the Housing ust Fund started his update on the fu Trust Fund of Johnson County i rivate non profit, whose goal is to rovide a flexible and innovative source of funds t promote the preservation and cr tion of affordable housing. To date they operate tw programs, one is the revolvin loan fund that has $435,000 in loans that will assist in the development of five ower occupied homes and six affordable rental units in Johnso County and in partners p with Hills Bank and ECCOG they administer a grant thru he Federal Home Loa Bank for rural home rehab that has assisted projects in most of e rural areas of Jo nson County. Trust Funds are generally defined by dedicated sour of public funding and addressing housing takes a significant mount of fun ng and planning and a dedicated source of revenue helps with that. Our ain sourc of funding to date has been the State Housing Trust Fund, which also d es not h e a dedicated source of funding and is dependent on appropriations from the legisl ure and funding thru the Iowa Finance Authority. After a couple of years of wor'n ith the legislature and IFA they have announced a funding round for this year $2.3 million, 60% to go to local housing trust funds, and part of the process is to ow collaboration and partnership with private and public entities. They have receive res lutions of support from Iowa City, Coralville and North Liberty and they will talk othe communities as well but they only had 30 days to put the grant application gether. ey have letters of support from the Chamber of Commerce, the Ass dation of Re Itors, the Local Homeless Coordinating Board, the United Way of Joh son County an the League of Women Voters. The grant application also required m ching funds as we and they are supplied partially by the grant through the Feder ome Loan Bank, a ant from the Community Foundation, in kind support from the using Fellowship and c mitment from the County for $8,480.40, which re cts the net proceed of the et proceeds of property sale for delinquent taxes. I IS an example of dedication 0 housing related revenue source that is out of budget. hey also had a suggestion that c mmunities and the county could dedicate a po . n of collected back taxes. The appli ation has been submitted to the IFA along wi 13 others for a total of $3.4 million, w ich is more than they have to distribute. e total of housing trust funds is increasin in the state. Iowa ranks 48th among t states in the amount of state funding towar housing, so statewide advoc es have been working hard to create funding for he State Housing Trust Fund as t flexible way to fund that need, but they need $4 m lion to fund the existing ho ing trustfund. the meantime the Johnson County Trust Fund will continu to capitalize their fund and develop their distribution procedures and application. The are still working on a Housing Summit, but it has been moved back to November and ere will be a focused discussion on related housing to economic development and the possibility of Joint Meeting August 2, 2006 Page 9 collaboration between the public and private sector. The Iowa Finance Authority w' holdin a Housing Conference in September with some keynote speakers. Terren Neuzil stated that communities might want to look at delinquent tax way to h with the Housing Trust. John Lundell want to mention in less than two weeks the Hote ill be opening it's doors and there will e events that everyone will be invited to end. He also wanted everyone to know tha t the end of September we will be sting the League of Cities meeting and our colleag es and leaders from across the ate will be in the Iowa City/Coralville/Johnson Co nty area and there will be fi d trips to the new LEED certified school so the Scho District will be involve as well as some Iowa City and Johnson County fieldtrips an sked everyone to ~ there best foot forward to welcome those who will be visiting from cross the State. Bob Elliott congratulated Coralvi for doing a ood job with RAGBRAI. Mayor Jim Fausett thanked him and noted it as an e Iting time and we had a lot of volunteers and they will be getting together s n to lebrate and make comments. He also welcomed anyone who had suggesti n or the next time it comes to town or if it should. The next meeting will be Wednesd, ober 4th and will be hosted by the Iowa City Community School District. A complete recording of Coralville City Hall. ailable at the City Clerk's Office in The meeting adjourned at 6: MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE AUGUST 22, 2006 LOBBY CONFERENCE ROOM ~ APprove~ Members Present: Regenia Bailey, Connie Champion, Bob Elliot Members Absent: NONE Staff Present: Karin Franklin, Tracy Hightshoe, Wendy Ford Others Present: Dennis Craven, Terri Morrow, Kevin Digmann, Mike Hodge, Nancy Quellhorst. CALL MEETING TO ORDER Chairperson Baiiey called the meeting to order at 9:05 AM. APPROVAL OF MINUTES - JULY 18, 2006 MOTION: Elliot moved to approve the July 18, 2006 minutes as submitted. Champion seconded the motion. The motion passed 3:0. DISCUSSION OF TIF FOR A DEVELOPMENT PROJECT: SOUTHGATE DEVELOPMENT CO, Franklin said both development projects included on the agenda are presented in a conceptual stage. She noted Southgate Development is interested in presenting their concept to the committee in order to get feedback. Terri Morrow, Southgate Development Co, said their project is in the South Gilbert Street area. She presented a map of the area and indicated the location of the proposed project. She noted that there are a lot of blight industrial distribution users in the Coralville area and the project wouid try to attract some of them in the South Gilbert Street area. Dennis Craven, Southgate Development Co, said they are having two potential users coming into town from North Liberty and Coralville. He noted they are finding it very hard to market the Iowa City area because of the tax incentives offered in Coralville. Bailey asked about the employment potential of the two companies interested in locating in Iowa City. Monroe said one of the companies is a light manufacturer which will employ around 25 people. The second interested company is a distributor which will employ 25-30 people. Elliot said the committee is interested in the tax base and the quality of the employment that these companies would have. Morrow said there is not much known about that at this moment. Craven said the jobs will not be high end. Morrow said they are proposing to put in the needed infrastructure and have the taxes rebated back over a period of 7 years. She added that this would give them the ability to negotiate based on the TIF that is coming back to decrease the initial cost of the land. Champion said she would need to know more information about the quality of jobs these companies will offer. Franklin asked about the value of the two buildings. Morrow said that one building is about 20,000 ft with a value of approximately 1.5-2.0 million dollars, and the second one is approximately 12,000 ft with an approximate value of 1 million dollars. Franklin said that the district plan for the area anticipated that part of Gilbert Street will develop as retail commercial as areas to the South develop. She noted the subject area is currently zoned CI-1. Answering a question posted by Elliot, Franklin said the TIF increment applies to 100% of the increase in the property tax for a period of 7 years. Franklin said that for such agreements there will be requirements for minimum construction that will need to be put on the ground, and that jobs will pay a certain amount. She added that until the minimum requirements are met there are no tax rebates. She noted the only limitation is the time when the first allocation is certified. Franklin stated that in this TIF district Economic Development Committee Minutes August 22, 2006 Page 2 Pepperwood would be the first one certified. Franklin added that the time period is 20 years on the district and the limit begins when the first project is certified. Champion said they are interested in taking the next step and receiving more detailed information. Franklin said that the Committee needs to carefully express their position in regard to what projects in the area qualify for TIF as to eliminate the belief that all projects in the area receive TIF. Bailey said the committee looks at job creation. Craven asked how the commission will consider the creation of 40-50 jobs that will pay 10-15 dollars/hour plus benefits. Elliot said they are looking at total compensation rather than salary. Elliot said he is concerned about the expectations that everybody who comes to Iowa City gets TIF incentives. Eliiot noted his concern of getting into a bidding war with neighboring cities in trying to recruit businesses from one another. Raso said the preferred salary levei is 130% of Johnson County private sector average wage. DISCUSSION OF TIF FOR A DEVELOPMENT PROJECT: HIERONYMUS SQUARE ASSOCIATES Kevin Diamann, Hieronymus Square Associates, gave a short walk through the project based on the power point presentation presented to the City Council. He distributed copies of the presentation. Digmann presented the neighboring properties: 2 parking ramps, a court yard with a round about with potential for open area, the post office and the courthouse, CB5 typical 6-7 stories buildings and the Plaza Towers on the other side of Sheraton Hotel. Digmann said they will have at least 80 underground parking spaces. He noted that the proposed building will be facing Burlington Street. Floors 2 and 3 are designed for commercial and office, 4, 5 and 6 are designated as studio condos, or hotel, level 7 will have a terrace area, 8 9, 10, 11 and the Penthouse floor will have luxury condos. Mike Hodae, Hieronymus Square Associates, said they would like the building to be open to public and they will look into locating a restaurant into the building. Eliiot asked if the building would largely glass. Digmann said on the first floor they would like to have clear glass to open the building to the public. The office area might require tinted glass. He said he will like to break the building surface up by having columns stretch from the ground to the second or third level. Bailey asked what environmental and energy conservation standards will be incorporated in the building. Digmann said they have not resolved this issue yet, but they have to determine a way to mix the standards with aesthetics. Answering a question posted by Elliot, Digmann said each of the green spaces will be approximately 1,100 sq ft. Digmann said they would like to make the green space accessible to residents, but that still needs to be determined. Digmann said these types of buildings are expensive to build and they plan on applying for TIF for the project. He added they are working with the City on determining a fair number to ask in comparison to other projects. Franklin said there are time limitations because the TIF district expires in 2024 and if the construction of the project would occur by December 2009, and the value determined in January 2010, the first taxes will be paid in June 2012 which leaves 12 years for rebates. Franklin answered a question posted by Bailey saying that Plaza Towers was the last piece of urban renewal and that the City has approached this project from the perspective of getting a project that will act as a catalyst for further development in the downtown. She noted the balance between residential and commercial was not as important as getting a significant project going. She noted that in dealing with the residential component as far as taxes go, there is a minimum assessment of the project that goes to the condominiums as well. Economic Development Committee Minutes August 22, 2006 Page 3 Elliot said he is very interested in the project. He said that he hopes the Tower Plaza, the last urban renewal property, had created incentive for this project, therefore achieving the goal of further developing the downtown. Digmann said the project needs TIF to go forward. Bailey said in the public's mind the project is already done, and there needs to be a public understanding that TIF is needed for the project to go through. Bailey asked what the approximate level of investment for the project is. Digmann said the estimated cost of the building is 40 million dollars. Champion said it is a great project, and a great investment in the future of Iowa City. Elliot said the more commercial the building will have the better. Bailey said she does not have the sense that there is a lot of office space downtown. Raso said the proposed office space is large enough to attract a large employer. DISCUSSION OF ECONOMIC DEVELOPMENT WORK PLAN FOR SEPT.-DEC. 2006 Ford said she put together a plan of work for the rest of the year. She said one of her main activities would be outreach in the community, and at a minimum she noted she will participate at Chamber Board meetings, Local Chamber Government affairs meeting, ICAD board meetings, Chamber Business PMs, Technology Corridor PMs, Downtown Association meetings and Creative Economy meetings. Bailey said Technology Corridor Business Alliance would be another important group to join. For August, Ford said she will work on the TIF structure for Hieronymus Square, familiarization with financial incentives, develop data base and system of tracking current TIF projects, respond to and track business development inquiries and learn how to evaluate and respond to business inquiries. As outreach she reported attending the CBJ reception for Curt Hunter the new College of Business dean, attending an Iowa City Area Chamber Business PM and attending the James Gang Anniversary event. In September, Ford will work on Economic Development budget preparation, monitoring ongoing TIF and CEBA agreements, revising the Community Profile, reviewing the brochure, update TIF presentation and post it on the web, respond to and track business development inquiries and reconnect with Chamber on downtown market mix. As outreach projects Ford stated sending letters of introduction to area corporations and developers, plan visits to UI Engineering, College of Business, UI Research Foundation, JPEC, SBDC League of Cities conference, Coralville. Tom Sharp and Meredith Hay were contacts for the University of Iowa proposed by Raso and Elliot. Raso proposed collaboration with his office on working on the Community Profile. He added that the meetings with corporations and developers could also be done in collaboration as to show the team work in trying to help businesses grow in Iowa City. In October, Ford said she will continue her outreach visits and target the UI Pharmacy department, UI Consider Iowa Career Center and Kirkwood Community College, and follow-up phone calls to letter of introduction to area corporations and developers. She stated she will work on economic strategies and policies review, monitor ongoing TIF and CEBA agreements, attend International Downtown Association meeting and evaluate Main Street model, she will respond to and track business development inquiries, create data base of available industrial zoned land, and begin familiar with owners, desired annexations and/or rezoning to ensure supply of shovel-ready property. Raso proposed a relationship with the Main Street association. Raso noted the data base of available industrial zoned land has already been created by his office, but it will need a review. For November, Ford scheduled continuing working on Economic Development Strategies and Policies, monitor ongoing TIF and CEBA agreements, respond to and track business development inquiries, begin pursue tax credits available for cultural districts and develop fa9ade renovation incentive program. For this month Ford noted following up phone calls to letter of introduction to area corporations and Economic Deveiopment Committee Minutes August 22, 2006 Page 4 developers. Raso proposed the committee to think about a plan for the downtown rather than projects for downtown. Bailey said that artist-business development is unique to Iowa City region and finding partnership to help/teach artists start their own businesses would be very beneficial. Raso said the Downtown Association and Main Street would be good partners for such initiatives. Eliiot said in previous discussions he was really impressed to find out that Iowa City has iimited resources in terms of fiber optics as compared to Cedar Rapids and something needs to be done in this direction. Raso said that nothing can be done until the inventory assessment is done. Raso noted that the committee and the City would need to think of their policies on competing with neighboring cities. He noted that they could determine policies in regard to companies willing to relocate if getting better incentives, or companies that want to expand in Iowa City. He noted such determinations could/should be done at a regional level. He said such policies wouid be very helpful. For example he said that if Iowa City has a policy that the city will not offer incentives for companies wanting to relocate from Coralville to Iowa City would give businesses a clear picture of what to expect. Elliot said he would like to discourage businesses that relocate to get indefinite tax incentives. Champion said that due to occupancy limits for bars most of the downtown bars have to limit how many people get in therefore last weekend there were lanes out of many bars. She asked if they are going to encourage more bars to open due to these iimitations. Bailey said she would be interested to find out what the displacement is. Franklin said there are three factors in determining occupancy: floor area, the square footage, the seating and the number of bathrooms. She said that you determine it in those three ways and then take the lowest factor. She noted that the lowest factor for most bars is the number of bathrooms. COMMITTEE TIME NONE ADJOURNMENT The meeting adjourned at 11 A. M. NEXT MEETING DATE: SEPTEMBER 5, 2006 Council Economic Development Committee Attendance Record 2006 Term Name Expires 1/18 2/16 3/10 3/15 3/30 4/4 6/27 7/18 8/22 Rel!enia Bailev 01/02/08 X X X X X X X X X Bob Elliott 01/02/08 X X X X X X X X X Connie Champion 01/02/08 OlE X X X X X X X X Key: X = Present 0 = Absent OlE = Absent/Excused I I , , , I I I c;:J MINUTES PLANNING AND ZONING COMMISSION EMMA J. HARVAT HALL AUGUST 17, 2006 PRELIMINARY MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Bob Brooks, Wally Plahutnik, Beth Koppes, Terry Smith MEMBERS EXCUSED: Dean Shannon STAFF PRESENT: Robert Miklo, Sarah Holecek, Drew Westberg (Planning Intern) OTHERS PRESENT: John Moreland, Florence Stockman, David Noise, Kevin Digmann, Dave Ricketts, G.T. Karr RECOMMENDATIONS TO CITY COUNCIL: Recommended approval, by a vote of 6-0 (Shannon absent), SUB06-00010, a final plat of Silvercrest Residential Community Part 3, a 7-lot, 12.17-acre residential subdivision located south of American Legion Road and east of Scott Boulevard subject to Staff approval of iegal papers and construction plans prior to consideration by City Council. Recommended approval, by a vote of 6-0 (Shannon absent), REZ06-00022, a rezoning of approximately 49.05-acres of land located south of Lower West Branch Road, north of Court Street from Low Density Single Family Residential (RS-5) zone to Planned Development Overlay - Low Density Single Family Residential (OPD-5) zone and SUB06-00013, a preliminary plat and sensitive areas development plan for Stone Bridge Estates Parts 5-9 and Resubdivision of Outlot C of Part Four, a 139-lot, approximately 49.05-acre residential subdivision subject to resolution of the discrepancies pertaining to drainage of hydric soil and the required minimum 60-foot lot width Recommended approval, by a vote of 5-1 (Plahutnik voting no, Shannon absent), an amendment to the Comprehensive Plan by amending the Near Southside Design Plan on page 23 to strike the sentence "CB-5 would remain the preferred zoning is this district." and replace it with, "Either CB-5 or CB-10 zoning are appropriate between Court and Burlington Streets, based on the property providing a logical extension of the downtown and adequate services for the density proposed." Recommended approval, by a vote of 6-0 (Shannon absent), REZ06-00015NAC06-00005, a rezoning of 1.12-acres of property located at 314 & 328 South Clinton Street from Central Business Support (CB-5) zone to Central Business (CB-10) zone and the vacation of the easVwest alley in block 102 to allow its relocation subject to a Conditional Zoning Agreement addressing the following conditions: . A requirement for a minimum of one floor of commercial development above the ground floor. . A minimum of 80 residential parking spaces to be provided below grade. . Payment of parking impact fees for residential units for which on-site parking is not provided based on the CB-5 residential parking requirements. . The property shall contain a maximum of 200 residential units with a mix of studio or 1, 2, or 3-bedroom units. . No more than 30% of the residential units shall contain 3 bedrooms. . The building shall be a minimum height of 7 stories. . There shall be a 10-foot building setback from the Burlington Street right-of-way. . Right-of-way shall be dedicated to the City to provide public alley circulation through Block 102 as determined adequate by the City. . A plan for landscaping of the court yard area will be prepared by the applicant and approved by the Design Review Committee. The plan shall include a central feature such as a fountain, reflecting pool or public art element, public seating areas, landscaping beds or large planters. A minimum of 50% of the paving surface shall consist of decorative materials such as clay, concrete or stone pavers. The court yard shall be screened from the service area. . Design Review Committee approval will be required for the final design of the building based on the criteria listed in the Staff Report. Planning and Zoning Commission Aug ust 17, 2006 Page 2 of 10 Recommended approval, by a vote of 6-0 (Shannon absent), CU06-00002, that Council forward a letter to the Johnson County Board of Adjustment recommending that the application by GT Karr for a conditional use permit to allow a home improvement business, be approved subject to the term of the permit being tied to the ownership of the property by the applicant. Recommended approval, by a vote of 6-0 (Shannon absent), CZ06-00002, that Council forward a letter to the Johnson County Board of Supervisors recommending that the application by Robert Wolf to rezone 0.58-acres of property from Residential (R) to Manufactured Residential Housing (RMH) be approved subject to the property being used only for a storm shelter, associated parking and open space. CALL TO ORDER: Brooks called the meeting to order at 7:30 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. DEVELOPMENT ITEMS: SUB06-00010, discussion of an application submitted by Dial Corporation for a final plat of Silvercrest Residential Community Part 3, a 7 -lot, 12.17 -acre residential subdivision located south of American Legion Road and east of Scott Boulevard. Miklo said this was the final plat; the zoning had been in place for years but had recently been amended to adjust the mix of housing types on the property. The property was now being subdivided into 7 individual residential lots which would contain a mix of housing types including a 58-unit apartment building, a 27-unit building, an existing 24-unit building and eight duplex style units on the southern portion of the property as well as a detention basin. Staff recommended approval subject to staff approval of legal papers and construction drawings prior to consideration by City Council. Public discussion was opened. There was none. Public discussion was closed. Motion: Smith made a motion to approve SUB06-00010, a final plat of Silvercrest Residential Community Part 3, a 7-lot, 12.17-acre residential subdivision located south of American Legion Road and east of Scott Boulevard subject to Staff approval of legal papers and construction plans prior to consideration by City Council. Eastham seconded the motion. The motion passed on a vote of 6-0 (Shannon absent). REZ06-00022/SUB06-00013, discussion of an application submitted by Arlington Development for a rezoning of approximately 49.05-acres of land located south of Lower West Branch Road, north of Court Street from Low Density Single Family Residential (RS-5) zone to Planned Development Overlay - Low Density Single Family Residential (OPD-5) zone and a preliminary plat and sensitive areas development plan for Stone Bridge Estates Parts 5-9 and Resubdivision of Outlot C of Part Four, a 139-lot, approximately 49.05-acre residential subdivision. Miklo said this property had some terraces on it which had been created when the property was still being farmed. Some of the terraces resulted in slopes of greater than 25%. As part of the platting process those slopes would be graded and eliminated, therefore the Sensitive Areas Ordinance required a overlay rezoning. The intent of the SAD was to control grading of naturally occurring slopes and wooden ravines, because these terraces had been created for terrace farming Staff did not see this as an issue of concern. The plat subdivided the property into individual lots which included Parts 5, 6, 7, 8, 9; the development could be built in individual phases. Eventually there would be access to Court Street, Lower West Branch Road, the existing Stonebridge Estates subdivision and Taft Avenue. All lots would be zoned RS-5. Planning and Zoning Commission August 17,2006 Page 3 of 10 Open space would be provided in the northeast portion of the property adjacent to the historic stone bridge which would become a public park to be maintained by the City. The City's goal was to obtain property on the other side as well so the bridge could be used as a trail. The series of outlots adjacent to the creek would be privately owned and maintained by the homeowner's association; there would be a public trail access easement over the outlots which would allow them to be part of the larger traii network in that neighborhood. A number of lots would be double-fronting which was discouraged in the Comprehensive Plan and the subdivision regulations. To address that concern, the lots would be buffered with evergreen plantings and either open space or a greater lot depth. Two items stili needed to be resolved: . Whether all of the lots met the required 60-foot frontage at the building line. This issue related to the lots which had a curve at the front. At the street they could be narrower than 60- feet which was permitted by the Code because the side lot lines were on a radius. By the time the side lot lines met the building setback the lots were supposed to be 60-feet wide to meet the minimum frontage requirement. In a few locations it was not clear that that was the case, discrepancies needed to be resolved. . Drainage of some of the hydric soils. The hydric soils were located near the creek. The Public Works Office had requested some standard language be included regarding drainage of streets and basements in that area; that notation was missing from the plat. Miklo said Staff recommended approval of the application subject to the resolution of those two issues prior to consideration by City Council. If the lot width issue required a re-design, the item would need to be reviewed by the Commission again. Freerks asked who would be responsible for the management of the trees on the double-fronting lots. Miklo said for trees located on privately owned lots they would be the responsibility of the individuai lot owner and for trees located on an outlot they would be the responsibility of the homeowners association. That would be noted on the legal papers at the time of the final plat. Public discussion was opened. John Moreland, Arlington Development, said they did not have any issues with the hydric soils issue. They did disagree with Staff's interpretation of the 60-foot frontage issue at the building line. The new Code allowed a 15-foot setback. When they had first started this project they had had a 20-foot setback. Because some of the garages were in front of the houses, the Zoning Code had been changed to require a 25-foot setback when the garage was in front of a unit. Arlington Development had changed their plans from 20-foot to 25-foot now to 15-feet with the newest Code. Moreland said as owners, they preferred to keep the entire development in a similar order to keep it looking right and keep values up. As the developer, he proposed that they would not do anything unless it would be 25-feet back, to have structures at 15-feet and at 25-feet made people angry and hurt property values. Moreland said he'd met with Staff 4 or 5 times during the past 6 or 7 months to get to this point; they'd not just begun to talk. The proposal had been changed 4 or 5 times to try to meet Staffs requirements. They were at the point of moving dirt and wished to have a vote yet that evening. Moreland requested Staff's approval that in the subdivider's agreement it would require all houses to be set back 25-feet eliminating the problem and they would all be 60-feet at the building line. Miklo said the Zoning Code required a minimum 15-feet back from the street property line and the minimum lot width had to be 60-feet wide at the minimum setback line regardless of where the garage was placed. The lot width is measured at 15-feet back from the street. That was not something that the Staff or the Commission could waive. Moreland said the engineers he was working with felt the Code could be interpreted in a number of ways, not just as Staff interpreted it. They had changed their proposal a number of times to comply with Staffs subjective interpretations of the Zoning Code. The Code had many items which were entirely up to Staff's subjective interpretation. They'd started out with 157-lots and now they were down to 139-lots, they were wiliing to put their name on the line in a subdivider's agreement that no building would occur at 15-feet. Planning and Zoning Commission August 17,2006 Page 4 of 10 Sarah said a subdivider's agreement handled infrastructure issues which were usually outside of the Zoning Code. If there was a Zoning Code requirement, it could not be waived Or otherwise modified through a subdivision agreement. Miklo said there were two different issues being discussed: 1) lot width and 2) front setback. The front setback was not an issue and was not in question. The minimum lot width of 60-feet, at the building line which was measured at 15-feet back from the street, was at issue. Estham asked if the minimum lot width was an issue, could the developer request to have the zoning request be changed to a planned development zone? Miklo said the OPD process would allow waiver of certain zoning requirements but would require some rational for doing it. Florence Stockman, 132 Ebersol Lane, said she' spoken before the Commission before in support of the proposed park. They were very pleased that Moreland had given another lot to the park so it would be a good sized park, about the trail and the negotiations that would hopefully bring additional land to the park. She'd spoken with the Parks and Recreation Department to make sure they were aware of the neighbor's interest and appreciation as well. Stockman said there currently was no homeowner's association in Stonebridge Parts 1-4; was a homeowners association being created for lots 5-9? Miklo said that was correct. David Noise, 4440 E. Court Street, said the front of his house looked out on two of the lots. He asked why the outlot for open space didn't continue on over to the existing townhouses on Court Street. He'd prefer to have the open space continue through; there was only a 7-foot setback from the edge of his house to the back of the new lots which didn't seem like very much Miklo said the open space/setback was required because some lots were double fronting lots which was discouraged by the subdivision regulations and the Comprehensive Plan. The parts of the lots which wouid be the backs of people's houses would have evergreen screening for privacy and a buffer from the arterial street. The townhouse units were not double fronting units. The corner lot would have a landscape buffer on it. Public discussion was closed. Miklo read from two sections of the Code regarding lot width, "The length of the front setback line" and "The front setback line is defined as a line drawn parallel to the street as far back from the street as specified for the principle building front setback." Miklo said in this case in an RS-5 zone, at 15-feet back, the minimum lot width of 60-feet needed to be met. The definition of and how the setback line was measured did not change with the newest revisions to the Zoning Code; what had changed was the dimension of 15-feet versus 20-feet. Freerks asked if the item was deferred, did Staff feel that the issue could be resolved by the next meeting? Miklo said he believed so, although staff had twice asked the consulting engineer for this application to clarify the lot width on the plat and they had not done so to date. Motion: Freerks made a motion to defer REZ06-00022/SUB06-00013. Koppes seconded the motion. The motion failed on a vote of 2 (Freerks, Koppes) to 4{ Eastham, Brooks, Plahutnik, Smith) Motion: Plahutnik made a motion to approve REZ06-00022/SUB06-00013, a rezoning of approximately 49.05-acres of land from Low Density Single Family Residential (RS-5) zone to Planned Development Overlay _ Low Density Single Family Residential (OPD-5) zone and a preliminary plat and sensitive areas development plan for Stone Bridge Estates Parts 5-9 and Re-subdivision of Outlot C of Part Four, a 139-lot, approximately 49.05-acre residential subdivision subject to the resolution of the 60-foot lot width issue and drainage of hydric soils issue prior to consideration by City Council Smith seconded. Freerks said she would not vote against the item but at this point they were still within the 45-day limitation period. It would be her preference to take a good look at the items and send a clear issue to the City Council. Koppes said historically the Commission had always been comfortable with their vote when they'd voted and if they needed to defer a vote they deferred it. She didn't see why they were rushing through this item when they Planning and Zoning Commission August 17,2006 Page 5 of 10 were within the 45-day limitation period. She did not wish to rush this item through either but it seemed like a good development so she would support it. Brooks said he feit it was a good development. It was frustrating to him that something that seemed perfectly clear to him was a problem for the consultants to interpret properly and when asked to rectify it, they did not seem to be forthcoming. Eastham said he appreciated Koppes and Freerks alternative way of proceeding; he was comfortabie with doing it this way also. The motion passed on a vote of 6-0 (Shannon absent). COMPREHENSIVE PLAN ITEM: Discussion of an amendment to the Comprehensive Plan by amending the Near Southside Design Plan to consider Central Business (CB-10) zoning south of Burlington Street. Miklo said the Comprehensive Plan included the Near Southside Design Plan which provided guidance for the development of the area south of Burlington Street, generally west of Gilbert to the railroad tracks and over to the Iowa River. The Pian divided the area into sub-districts including the downtown extension. Specific language in the Plan said appropriate zoning for the extension area was CB-5, Central Business Support Zone. Staff were currently reviewing several request for rezoning to CB-10 in this area, if those were to be approved an amendment to the Comprehensive Plan would be required. Staff believed that there was merit to considering CB-10 zoning and it would be appropriate in certain areas provided issues such as parking and a linkage to the downtown area were addressed. Benefits could include providing an alternative location to the historic core of downtown for high-rise development, encouraging a mix of housing types that had not typically been seen in that area before and encouraging a housing type that didn't necessarily cater to student housing. Miklo said Staff recommended approval of an amendment to the Comprehensive Plan to consider CB-10 zoning in the area between Court and Burlington Streets based on the property providing a logical extension of the downtown and adequate services for the density proposed. Public discussion was opened. Kevin Diqmann, Hieronymus Square Associates, said they'd been meeting with Staff and had been before the Commission on several occasions regarding their proposal. They were requesting the Commission's recommendation to amend the Comprehensive Plan by amending the Near Souths ide Design Plan in order to allow their project to proceed. Dave Ricketts, University of Iowa, asked if this amendment would cover the entire region of Madison to Gilbert Street or would it be limited as to how far west it went. Miklo said it would not automatically confer the status of CB-10 zoning but would cover the area of Madison to Gilbert Street. Each rezoning would be reviewed on a case-by-case basis. Pubiic discussion was closed. Motion: Freerks made a motion to amend the Comprehensive Plan by amending the Near Souths ide Design Plan on page 23, striking the sentence "CB-5 would remain the preferred zoning is this district." and replacing it with, "Either CB-5 or CB-10 zoning are appropriate between Court and Burlington Streets, based on the property providing a logical extension of the downtown and adequate services for the density proposed." Smith seconded the motion. The motion passed on a vote of 5-1 (Plahutnik voting no, Shannon absent). REZONING ITEM: REZ06-00015NAC06-00005. discussion of an application submitted by Hieronymus Square Associates for a rezoning of 1.12-acres of property located at 314 & 328 South Clinton Street from Central Business Support Planning and Zoning Commission August 17,2006 Page 6 of 10 (CB-5) zone to Central Business (CB-10) zone and the vacation of the easUwest alley in block 102 to allow its relocation. Miklo said this item had been discussed at length at two previous Commission meetings. Staff recommended approval of the rezoning subject to a number of conditions which had been discussed with the appiicant. The conditions were to address the issue of why the Comprehensive Plan was being amended, which included encouraging a mix of different housing in that area, to assure that appropriate services such as parking would be addressed in that area, carrying on the feel and quality of the downtown in that area, and to address other language in the Comprehensive Plan which indicated that this area was to be an extension of the downtown. Recommended conditions included: A requirement for a minimum of one floor in addition to the ground floor of commercial development to encourage a mix of building uses and not just a residential building. A minimum of 80 residential parking spaces to be provided below grade to partially address the demand for parking created by this project. Payment of a parking impact fee for residential units for which on-site parking is not provided based on CB-5 residential parking requirements to address the need to meet the demand for parking that the increase in development would create above and beyond the existing CB-5 zone. The property shall contain a maximum of 200 residential units with a mix of 1, 2 or 3-bedroom units. The concept plan currently proposed approximately 160 units, this would allow some flexibility. The mix of bedroom units was to encourage something that was not seen in the 4 & 5 bedroom units in the CB-5 zone and housing types different than that geared to the student housing market. No more than 30% of the residential units shall contain 3 bedrooms. To address the concerns iisted above. The building shall be a minimum height of 7 stories to address a structure that wouid not necessarily occur in the CB-5 zone and to ensure that the proposed structure would be a high-rise building. A 10-foot building setback from the Burlington Street right-of-way. This 10-foot in combination with the existing 10-foot right-of-way would allow for 20-feet between the curb and the building fa~ade. The appiicant had indicated to Staff that their balconies would be set-back so Staff felt there was not a need to address that concern in the CZA language. Dedication of right-of-way or easement to the City to provide alley circulation through Block 102. Once the final design is worked out a re-dedication and final location of the alley will occur. A plan for landscaping of the court yard open area will be prepared by the applicant and approved by the Design Review Committee. The Design Review Committee will have final review of the building design to assure its capabiiity with the downtown concepts and themes. Miklo said Staff recommended approval of REZ06-00015N AC06-00005. Brooks asked how studio apartments would fall into the bedroom ciassification. Miklo said they would be considered one bedroom units. The language in the CZA could be clarified to include studio apartments. Brooks asked if the north/south alley would also have to be vacated. Miklo said no, the City would retain that alley because it also served the Rebel Plaza property to the south and it would be necessary to provide pubiic circulation to the area. Kevin Diqmann, Hieronymus Square Associates. Smith asked Digmann if the applicant supported the conditions of the CZA. Digmann said yes, it had been a give and take process to get it this far. They wanted to keep the process moving and appreciated Staffs and the Commission's support. It would probably be a better Planning and Zoning Commission August17,2006 Page 7 of 10 building because of some of the things that had been recommended and in the long term would be a great asset for Iowa City. Public discussion was opened. There was none. Public discussion was closed. Motion: Smith made a motion to approve REZ06-00015NAC06-00005, a rezoning of 1.12-acres of property located at 314 & 328 South Clinton Street from Central Business Support (CB-5) zone to Central Business (CB-10) zone and the vacation of the easVwest alley in block 102 to allow its relocation subject to a Conditional Zoning Agreement with the conditions as listed in the 8/11/06 Staff Report with two amendments: . the inclusion of studio apartments in the mix of bedroom units . wording change of horizontal to vertical in the first condition of the Design Review Committee criteria Koppes seconded the motion. Freerks said she was excited about the project. There had been a lot of give and take on all sides. Brooks thanked the applicants for their cooperative nature for working with Staff and the Commission. He felt one of the biggest and more important concessions had been the additional setback on Burlington Street which would go a long way toward improving the Burlington Street Corridor. He hoped the same type of cooperation would be seen from other developers along the Burlington Street corridor. Eastham said it had given him the opportunity to think about what the Burlington Street Corridor could look like and also to look at different ways of handling residential parking in the downtown area. The motion passed on a vote of 6-0 (Shannon absent). REZ06-00017. discussion of an application submitted by Pentacrest Garden Apartments for a rezoning of 3.41-acres of property located at 12 East Court Street from High Density Multi-Family Residential (RM-44) zone to Central Business (CB-10) zone. REZ06-00018, discussion of an application submitted by University View Partners for a rezoning of .OB-acres of property located at 22 East Court Street from Central Business Support (CB-5) zone to Central Business (CB-10) zone REZ06-00019, discussion of an application submitted by University View Partners for a rezoning of .17-acres of property located at 335 South Clinton Street from Central Business Support (CB-5) zone to Central Business (CB-1 0) zone. REZ06-00020, discussion of an application submitted by Center City Partners for a rezoning of .33-acres of property located at 336 South Clinton Street from Central Business Support (CB-5) zone to Central Business (CB-10) zone. Miklo said the applicant had requested that items REZ06-00017 through REZ06-00020 be deferred until the Commission's second meeting in September. The applicant had indicated the date of 9/19/06, Miklo would confirm that he applicant meant 9/21/06. Public discussion was opened. Dave Ricketts, U of I, asked for a ciarification as to what the process would be for rezoning requests. Mikio said applications would be considered on a case-by-case basis. Items the City would consider would include: how would parking be addressed, how would the building be designed to be compatible with the theme of downtown, good pedestrian access, good geographic connections to downtown, quality of street crossings, and to ensure that isolated pockets of high density not related to the rest of downtown would not be created. Staff had advised the applicant that the City wished to see a concept plan, Staff would then analyze the applications based on the concept plans and make a recommendation. Lacking a concept plan, Staff would not make a recommendation to approve rezoning the above properties to CB-10 zone. Planning and Zoning Commission August 17,2006 Page 8 of 10 Public discussion was closed. Motion: Freerks made a motion to defer REZ06-00017 through REZ06-00020 until September 21,2006. Koppes seconded the motion. The motion passed on a vote of 6-0 (Shannon absent). FRINGE AREA ITEMS: CU06-00002, discussion of an application submitted by GT Karr for a conditional use permit to allow a home improvement business on approximately 3.30 acres of property located at 4396 Taft Avenue Fringe Area B. Westberg said the applicant was requesting an indefinite extension of the current conditional use permit and expansion of the home for both personal and office use. Staff recommended that Council forward a letter to the Johnson County Board of Adjustment recommending that the application by GT Karr for a conditional use permit to allow a home improvement business, be approved subject to the term of the permit being tied to the ownership of the property by the applicant. Public discussion was opened. G. T. Karr, said he was present to answer any questions. Public discussion was closed. Freerks asked if the adjoining property owners had been notified. Westberg said the County had posted signs and would make the notifications. Plahutnik asked if the area became part of the city, would the County issued permit become void. Miklo said the permit would be tied to by the applicant, should the property be sold, a new permit would be required. Motion: Smith made a motion to approve CU06-00002 subject to the term of the permit being tied to the ownership of the property by the applicant. Eastham seconded. Motion passed on a vote of 6-0 (Shannon absent.) CZ06-00002, discussion of an application submitted by Bob Wolf for a rezoning from County Residential (R) zone to County Manufactured Housing Residential (RMH) zone for approximately .58-acres of property located adjacent to the south side of Lake Manor Manufactured Home Park, west of Riverside Drive in Fringe Area C. Westberg said the applicant intended to construct a storm shelter on the rezoned property. Lake Ridge was currently non-conforming in that it did not provide adequate storm shelter per the County Code. Staff felt there was a better location for a second storm shelter on the northwest portion of the park as it would serve more park residents and would not require rezoning. However this shelter was not a requirement because the existing development was grandfathered in prior to the County requiring a secure shelter. Staff recommended approval of CZ06-00002 subject to the property being used only for a storm shelter, associated parking and open space. Motion: Koppes made a motion to approve CZ06-00002 subject to the property being used only for a stonm shelter, associated parking and open space. Freerks seconded. Motion passed on a vote of 6-0 (Shannon absent). OTHER ITEMS: Koppes asked for an update on the businesses damaged by the April tornados. Miklo said that Dairy Queen's sign had been approved by the Board of Adjustment. Professional Muffler had relocated to the Master Muffler Shop just up the street and were considering a retail development for their old property. CONSIDERATION OF 8/3/06 MEETING MINUTES: Planning and Zoning Commission August17,2006 Page 9 of 10 Motion: Smith made a motion to approve the minutes as typed and corrected. Eastham seconded. Motion passed on a vote of 6-0 (Shannon absent). ADJOURNMENT: Motion: Smith made a motion to adjourn the meeting at 8:46 pm. Eastham seconded. Motion carried on a vote of 6-0 (Smith absent). Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill sJpcd/minslp&zl08-17 -06.doc Iowa City Planning & Zoning Commission Attendance Record 2006 I FORMAL MEETING Term Name Expires 1/5 1/19 2/2 2/16 3/2 4/6 4/20 5/18 6/1 6/15 7/6 7/20 8/3 8/17 B. Brooks 05/10 X X X X X X X X X OlE X X X X C. Eastham 05/11 -- -- ---- ~- -- -- -- -- -- ---- -- -- X X X X X X X A. Freerks 05/08 X X X X X OlE X X X OlE X X X X E.Koppes 05/07 OlE X X X X X X X X X OlE X X X W Plahutnik 05/10 X OlE X X X X X X X X OlE OlE X X D.Shannon 05/08 X X X OlE X X OlE X X X X X X OlE T. Smith 05/06 X X OlE X X X X X X OlE OlE X X X INFORMAL MEETING Term Name EXDires 2/13 2/27 4/17 5/15 7/17 7/31 8/14 B. Brooks 05/10 X X X X X X X i C. Eastham 05/11 -- -- ---- -- -- X X X X A. Freerks 05/08 X X X X X X X E.Koppes 05/07 X X X X X X X W Plahutnik 05/10 X X X X OlE OlE OlE D.Shannon 05/08 OlE 0 OlE X X X OlE T. Smith 05/06 X X X OlE X X X I Key: X = Present 0 = Absent OlE = AbsenUExcused