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HomeMy WebLinkAbout1992-10-27 Bd Comm minutes -. d-\J~'1 MINUTES PLANNING & ZONING COMMISSION OCTOBER 15, 1992 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ann Bovbjerg, Casey Cook, Pete Cooper, Sally Dierks, Richard Gibson, Tom Scott MEMBERS ABSENT: George Starr STAFF PRESENT: Mlklo, Bormann, Neff CALL TO ORDER: Chairperson Scott called the meeting to order at 7:41 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval by a 5-0 vote the amendment of the Comprehensive Plan to include the executive summary of the Iowa City Historic Preservation Plan. 2. Recommend adoption by a 6.0 vote the amendment of the Comprehensive Plan to Include the neighborhood strategies of the Iowa City, Historic Preservation Plan. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. COMPREHENSIVE PLAN ITEM: Public discussion of a proposal to amend the Iowa City Comprehensive Plan by Incorporating elements of the Iowa City Historic Preservation Plan. Public discussion was opened at 7:41 p.m. There was none. Public discussion was closed at 7:41 p.m. Dierks moved to recommend to the City Council the amendment of the Comprehensive Plan to include the Executive Summary of the Iowa City Historic Preservation Plan. Cooper seconded. The motion carried on a 5.0 vote. BovbJerg moved to recommend to the City Council the amendment of the Comprehensive Plan to Include the Neighborhood Strategies as revised. Dierks seconded. Dierks noted that the revisions addressed the concerns that were expressed by Gibson and she Is satisfied with the revisions. ,. :, 1 , ; ~) -. Planning & Zoning Commission October 15, 1992 Page 2 (Gibson arrived at 7:43 p.m.) Cook indicated that Gibson had noted that the University of Iowa owns 40% of the land located south of Melrose Avenue. He expressed concern that the University of Iowa and the State of Iowa bear so little responsibility in ameliorating the negative impacts of traffic congestion in the area, especially as it relates to buses stopping along Melrose Avenue. He said he feels the University of Iowa should provide a way for buses to turn off of Melrose Avenue in order to pick up passengers. The motion carried on a 6.0 vote. ZONING ITEM: REZ 92-0009. Public discussion of an application submitted by Joan Hart to rezone properties located on the north side of Jefferson Street between Linn and Van Buren streets; and property located on the south side of Jefferson Street between Gilbert and Van Buren streets from CB-2, Central Business Service Zone, to CO-1, Commercial Office. (45-day limitation period: waived to January 21,1993.) Miklo indicated that the applicant had requested that this item be deferred to January 21, 1993 to allow the preparation of a proposal for a new zoning district. Dierks moved to defer REZ 92-0009 to January 21, 1993. Cook seconded. The motion carried on iI 6.0 vote. DEVELOPMENT ITEM: 5-9007. Public discussion of en application submitted by Paul M. Kennedy for preliminary plat approval of Kennedy's Waterfront Addition, Part Three, a 30.29 acre, 1 Hot commercial subdivision located west of Gilbert Street, south of Stevens Drive. (45-day limitation period: waived.) Miklo indicated that staff Is reviewing a revised plat. Larry Schnlttjer, MMS Consultants, stated that the grading plans have been submitted. Public discussion was opened at 7:47 p.m. There was none. Public discussion was closed at 7:47 p.m. Cooper moved to defer S-9007 to November 5. 1992. Gibson seconded. The motion carried on a 6.0 vote. CONSIDERATION OF THE MINUTES OF THE OCTOBER 1,1992, MEETING: Dierks moved to approve the minutes as circulated. Cook seconded. The motion carried 6.0, I '1 . ' , , <<3. a4 , .. :'1 1 " '-. Planning & Zoning Commission October 15. 1992 Page 3 PLANNING AND ZONING COMMISSION INFORMATION: Cook moved to request staff assistance to prepare a proposal for a zoning district which would allow a mixture of commercial and residential uses In the Jefferson Street rezoning area. REZ 92.0009. as has been discussed by the neighbors. staff, and the Commission. Cooper seconded. The motion carried 6.0. . Dierks moved to request staff ready amendments to the Zoning Ordinance to restrict the construction of two buildings on a lot in an RM.12 zone, to be readied for the November 5, 1992, meeting. ' Cooper seconded. Dierks asked if this would address the current situation. Miklo noted that no building permit has been issued for the Jefferson Street property. Cook stressed that the purpose is to reform the ordinance and not to address just one situation. Scott asked that the neighbors signing the petition and the developers be notified of both the November 2, 1992, informal meeting and the formal meeting of November 5, 1992. He asked that a public hearing be set for the City Council immediately following the Commission formal meeting. The motion carried on a 6.0 vote. Miklo referred to a letter that was submitted to the Commission from Moen regarding basketball courts in residential zones. " Cook announced that the first community-wide bike ride will be held on October 17, 1992. ADJOURNMENT: Dierks moved to adjourn the meeting at 7:52 p.m. Cook seconded. The motion carried on a 6-0 vote. , Ann Bovbjerg, Secretary Minutes submitted by Mary Jo Neff, 1,&110.16 ~()~, - - -. ~~ '\) jJ . i Dv-o t r MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, SEPTEMBER 16,1992 - 5:15 PM CITY COUNCIL CHAMBERS, CIVIC CENTER ,. MEMBERS PRESENT: Trey Stevens, Paul Casella, Cordell Jeppsen, Tim Finer, Roger Christian MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Brau OTHERS PRESENT: Casey Ashe, Bill Blough. Jon Koebrick ','; , RECOMMENDATION TO COUNCIL None. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Triennial review and cable TV refranchising/renewal process. SUMMARY OF DISCUSSION " .... Shaffer reported 87 complaints In the last two months: most of which were about taking the Weather Channel off to make space for the Olympic Triplecast. The Commission decided to hold a public hearing to gather public input regarding refranchising November 18, 7:00 p.m. if the Council Chambers are available. The technical audit Is in the process of being conducted by the engineering consultant from Rice, William Associates, the City's cable consultants. Federal legislatio.n to reregulate cable television is in conference committee. Bush has threatened to veto any cable re.regulating legislation. Because of the difficulty in providing the Old Capitol Center with cable service, TCI of Eastern Iowa will provide a satellite dish to receive PrlmeStar, a direct.to-broadcast satellite service. Shaffer and Stevens held a conference call with Rice, Williams and all the refranchislng tasks are on schedule. Blough reported the demonstration to the school system of the XPress XChang, a computer based educetional service, generated a great deal of enthusiasm. TCI of Eastern Iowa will make. the service available and additional wiring to schools at no charge. TCI of Eastern Iowa's July instellatlon promotion offered a $5 per subscription donation to the schools for video equipment which generated $3.800. The Chamber of Commerce Education Committee distributed equipment purchased with. this money based on proposals from each school. Blough reported he has written a letter to TCI headquarters expressing his dissatisfaction with TCI decisions to take off the Weather Channel for the Olympic Triplecast, the elimination of the Quad City channels to make space for Encore and the way Encore was marketed. He said he would resign 'before he puts the subscribers, his employees, or himself in such situations again. Ashe reported that a draft of the library's refranchising access proposal will go to the Library Board for its October meeting. Blough said he would provide a profit and loss statement from Heritage, but it would be unaudited. Shaffer reported the next major refranchising task will be to put together a RFP. ;2305 ,..',J.," -. Broadband Telecommunications Commission September 16, 1992 Page 2 CALL TO ORDER The meeting was cailed to order at 5:20 p.m. APPROVAL OF THE BTC MINUTES Casella moved to approve the July 8, 1992, minutes. Seconded by Jeppsen. Unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS Stevens noted an article in the Press Citizen about the Government Information Channel 29/30 and commended the Media Unit in the Broadband Telecommunications Division for their high quality work. BTS REPORT Shaffer reported 87 complaints in the last two months. Many complaints were about the loss of the Weather Channel during the Olympic Triplecast. This in turn generated other complaints. Among the complaints were variation in sound level, outages, channel alignment changes, loss of the Quad City channels, the size of the late fees, change in cable company ownership, installation fee too high, too many rate increases, bills due after only days after they're received, loss of C.SPAN programming, CNN being interrupted, Comedy Channel being taken off, technical problems on some channels and tiering. Shaffer also received five compliments on Public Access and two on Government Information Channel. Shaffer explained that every person registering a complaint is informed of the refranchising process and how they may participate. Stevens inquired into the timing and format of the public hearings. Shaffer responded that originally the hearings were scheduled for November or December, but the holiday season generally is not a good time. The City Council and/or the Commission can set a hearing. The Council at one time expressed interest in holding a public hearing but their current thoughts are unknown. Efforts will be made to find out. The format of the hearing is up to the Commission. Past Triennial Review hearings have been cablecast live with a phone hookup for public questions with different Commissioners being responsible for different subject areas. The Commission agreed that gathering public Input should be the first task of the hearings and that subsequent hearings may be more informational in nature. It was agreed that after the scheduled November 18 BTC meeting at 7:00 p.m. would be a good time for the hearing. Shaffer will check if the Council Chambers is available. Stevens suggested putting a notice in the September 29th City Council packet as a means of Informing the Council and publicizing the hearing. Shaffer reported that the engineers were in the process of conducting technical audits. Shaffer attended the National Federation of Local Community Programmers convention in Minneapolis in late July and the National Association of Telecommunications Officers and Administrators conference in Dallas in early September. At the NATOA conference Shaffer met with Dr, Bob Pepper. the architect of the video dlaltone rules recently promulgated by the FCC and former BTC chair in Iowa City, Pepper and Shaffer discussed the ruling, developments on the horizon and the possibility of Pepper providing some assistance to Iowa City in the cable refranchlsing process. Legislation to reregulate cable TV is In conference committee and the final form is still unknown. The cable ;l3OS -. Broadband Telecommunications Commission September 16, 1992 Page 3 companies have been blitzing the media in an attempt to defeat the bill. Bush has threatened to veto. Shaffer reported that certain businesses in Oid Capitol Center and City block SO have requested cable service. Lack of easements for City block SO and lack of access and high cost for the Old Capitol Center have prevented cable service. This issue may surface during refranchising. Blough said TCI of Eastern Iowa will provide a satellite dish to receive PrimeStar, a direct broadcast satellite service, at no charge (except monthly subscription rates) for the Old Capitol Center. Shaffer and Stevens held a conference call with Rice, Williams and reported that the refranchising tasks are on track. TCI OF EASTERN IOWA REPORT Jon Koebrick demonstrated a new service of TCI. Digital Music Express. This service will cost $9.95 per month for residents or the subscriber can buy the converter box for $100 and the fee is $4.95 per month. If the customer buys the converter box, TCI will buy it back when service is terminated. TCI will supply commercial subscribers with a converter box at no charge because of the larger financial commitment due to high license fees. Commercial rates vary depending on the length of the service contract. A typical fee would be $60 per month for a three-year contract. A remote control is available for $49,95 which provides cO,mplete information on the song playing. A full-blown launch will take place in 4-6 weeks after a marketing plan is developed. It is anticipated that 10% of current subscribers will buy the service in the next 15 months. A demonstration of XPress XChang, a computerized educational service, was demonstrated to the school system. Blough reported a good deal of enthusiasm. TCI of Eastern Iowa will provide an interface unit, additional wiring and the software to each school free of charge. The service will also be available for teachers' homes at no charge, but they must buy the converter box for $120. Penn and Hills elementary schools are outside TCI of Eastern Iowa's service area so Blough has contacted Vantage Cable to explore ways of providing those schools with the service. The July promotion offering a $5 contribution for video equipment to the schools for each hookup generated $3.800. The Chamber of Commerce Education Committee distributed the video equipment based on applications from the schools. In addition. TCI has made a deal with the evc Shopping Channel to permit schools to purchase additional monitors and VCRs at a reduced price in the future. Blough reported he has written a letter to TCI headquarters expressing his dis- satisfaction with TCI decisions to take off the Weather Channel for the Olympic Triplecast, the elimination of the Quad City channels to make space for Encore and the way Encore was marketed. He said he would resign before he puts subscribers, his employees, or himself in such situations again. Blough said a fiber optic upgrade of the system will most likely take place before refranchislng is complete. In response to a question from Christian, Blough said he has had conversations with people who are interested in utilizing any future fiber system for phone service, TCI will be providing only the cable, not telephone service, Because neither the telephone companies or the cable companies could ju&tify passing the cost to the customer of a fiber.to.the-door system, joint ventures are likely to occur. TCI wants to be debt free by 1995 to be able to compete with the teiephone companies. Stevens expressed his dissatisfaction with the print ads TCI has been running advocating defeat of the cable TV legislation. The ads don't provide the average citizen eccurate information to make an informed judgment. Blough said the ad was designed in direct response to ads run by the National Association of Broadcasters, He believes the legislation will not iower rates or help consumers. Stevens noted the relationship between rising rates, TCI's hastened repayment ;Gas - - - . 'i 1 , -. Broadband Telecommunications Commission September 16, 1992 Page 4 of their debt and their general financial strength. Soth Blough and Shaffer predicted the legislation will generated lawsuits. L1BRARV REPORT Ashe reported that he has been working on the library's access channel refranchising proposal. A draft proposal will be available October 1 st and the Library Board will review it at their October meeting. Ashe went to a two-day seminar dealing with library media issues at which there was a presentation on the iowa Communication Network. The fiber optic network's local node Is the University of Iowa. Jeppsen noted that there are a number of issues surrounding the network which are slowing development. Ashe noted that the phone switching is based on an old technology and that some community colleges have pulled out because they can't afford their 20% share which is approximately $500,000. LEGAL REPORT Shaffer reported there are no issues before the legal department. A meeting with Rice, Williams is scheduled for next week. PATV REPORT .., No PATV representative was'present. Casella reported that he has been attending the PATV Board meetings and that progress is being made on their access refranchiSlng proposal. ECC REPORT No report. CABLE TV REFRANCHISING/RENEWAL Christian is planning to review TCI of Eastern Iowa's service logs. Jeppsen met with the engineer who conducted the technical audit. Jeppsen felt the audit was in very competent hands. Finer reported he has not received from Heritage the financial information he requested in August. Blough said he has forwarded it to division headquarters and that the last franchisee fee statement contains details of the last revenue report. Blough said he would do his best to provide a profit and loss statement, but it would be unaudited. Casella inquired if cities can request limitations on certain types of programming such as shopping channels. Shaffer responded that cities may not request specific channels. Shaffer said the next step after the public hearing would be to put together a request for proposal (RFP). , .f 'r ~ -. Broadband Telecommunications Commission September 16, 1992 Page 5 ADJOURNMENT It was moved by Casella and seconded by Jeppsen to adjourn. Unanimously approved. Adjournment at 6:45 p.m. Respectfully submitted, Ww- Vrcw ~ ~ ~ iiJ; William Drew Shaffer Broadband Telecommunications Specialist ctblltv\btc9-.1lJ,min :l ,. I , , . { " I 'I r , 5i .' . . -. ~/\ (r , ! , I I I I i , i I i , . , MINUTES IOWA CITY CIVIL SERVICE COMMISSION PUBLIC WORKS CONFERENCE ROOM, CIVIC CENTER SEPTEMBER 30, 1992 MEMBERS PRESENT: Lyra Dickerson, Michael Kennedy and Bud Louis STAFF PRESENT: Anne Burnside, Cathy Chin ander, James Clark, Dan Dreckman, Dale Helling, Sylvia Mejia, Joel Myers and R.J. Winkelhake GUESTS PRESENT: None. RECOMMENDATIONS TO CITV COUNCIL: None. RECOMMENDATIONS TO CITV MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: Chairperson Kennedy called the meeting to order at 8:30 a.m. The first item on the agenda was discussion of the City's nepotism policy. Mejia provided the Commissioners with a copy of the City's nepotism policy from the City of Iowa City Personnel Policies. Anne Burnside, Assistant City Attorney, addressed the nepotism Issue that was brought before the Commission on September 3, 1992. Burnside explained that Chapter 400 of the Iowa Code gives the Commission the responsibility of placing the most qualified individuals, based on merit, on the certified hiring list. In her investigation of the code, Burnside could not find any section which allowed the Commission to use internal City policies as criteria for certification. Burnside cited a similar court case, David E. Johnson v. Citv of Cedar Raoids and the Cedar Raoids Civil Service Commission. in which the court ruled that the City's anti.nepotism resolution was in conflict with state law. The court stated that the resolution penalizes certain applicants regardless of the applicant's qualifications, and that conflicts with the requirement In the Iowa Code that appointive officers and employees be selected based on merit. Burnside stated, in her opinion, it is the responsibility of the Police Chief not the Civil Service Commission to make appointments from the certified list, and at that stage accommodations in order to comply with City policy can be made. In response to questions by the Commission, Winkelhake stated that it was possible to accommodate the present situation. ~ .., 1 , ' '-. Kennedy clarified with Burnside that it was beyond the scope of the Civil Service Commission to consider nepotism or any other Issue except merit when establishing a hiring or promotional list. Burnside agreed. Commissioners concluded that they had no statutory authority to address the nepotism issue brought before the Commission on September 3, 1992. The second item on the agenda was Old Business. Mejia informed the Commission that Lance Platz had appealed the Commission's decision upholding his demotion to district court. The third item on the agenda was New Business. Mejia advised the Commission that it would be necessary to establish a new list for the position of Police Officer in the Spring of 1993. Staff will present a recommendation in the near future. Helling apprised the Commission that he continues to lobby the Iowa Legislature on behalf of the City of Iowa regarding Chapter 400 requirements on certification of the reserve list. Kennedy moved to adjourn the meeting at 9 a.m. Dickerson seconded the motion. The motion passed unanimously. , ,; . ~3~~ "'-'", -. Io~) 'f. i '1 . , MINUTES PARKS & RECREATION COMMISSION October 7, 1992 MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS: QUORUM: MINUTES: PUBLIC DISCUSSION: LOW-INCOME ASSISTANCE PROGRAM UPDATE: John Beasley, Bill Brandt, Dee Vanderhoef, Mary Weideman Deb Liddell, John Watson, Mary Weideman, Todd Welk, Craig Willis .', Howell, Kriz, Moran, Trueblood Jim Murphy, Richard Rhodes, Doug Jones, Jim Walters, Barbara Boyle A quorum was not established; therefore, no official business was conducted. Brandt conducted the meeting as Vice-Chair. He asked for any corrections or additions to the minutes of the August 26 and September 9, 1992 meetings; none were noted. Doug Jones asked about the new mound of dirt being built in city Park (Boys' Baseball fields) . Trueblood stated this was a Boys' Baseball project (in cooperation with the City) where they are skinning off some dirt to make new in-fields on three of the fields in City Park. Moran gave an update on the department's low- income assistance program; a memo regarding this program was distributed to the commission members. He noted that approximately one- fourth of the low-income applications are being received from individuals living in University housing. Moran indicated that if this becomes a problem, the commission may want to address the issue of whether individuals living in tax-exempt housing should be eligible for low-income assistance; it is not considered to be a major problem at this time. Beasley asked if these are university students who are taking advantage of this program, with Moran stating the majority are living in married student housing and are enrolling themselves or their children in programs!activities. Vanderhoef asked how our fee schedule compares to the University's; Moran indicated the University's fees are generally higher, at least for instructional programs. :J. 007 " , , Trueblood noted a red flag is raised when individuals indicate on the low-income application that they have zero income. Beasley stated a similar situation arises with court appointed attorneys. He stated the JUdge's theory is that if a person can afford to pay college tuition they can afford to pay attorney fees. Moran noted that some of these individuals are being paid by their government to come to the United States and go to school. Doug Jones stated that most of these individuals are getting their tuition and fees paid, but the amount they are paid for living allowance is at the poverty level. Richard Rhodes stated that the attitude that students do not contribute to Iowa City's economy is wrong. He noted that the money they spend for items they need goes to support Iowa City's infrastructure, and most students do not have a real income. Beasley noted that is why the University has the facilities at the Field House, where the majority of the recreational activities are free of charge. Beasley stated the commission wants to make sure the low- income assistance program is being used by people who are truly low income. Trueblood stated students were not being classified as a class, that the commission and staff need to moni tor the program to make sure the guidelines are such that the program does what it is intended to do. JOHNSON COUNTY S0NGBIRD PROJECT: It was decided to place this item on the November agenda, in order to discuss it when a quorum is aChieved. Jim Walters, president of the Johnson County Songbird Project, addressed the commission with regard to restoration of Althea Sherman's chimney swift tower. The commission had received a letter from Walters with accompanying articles in their packet. He stated this was a unique, historical structure presently located in northeast Iowa that was built in 1915 for the study of chimney swifts by Althea Sherman, who was a noted ornithologist, educator and artist. Slides of the structure were shown. Walters stated the current owners of the tower have agreed to convey it to their group for restoration. The 2 02. I , , -. Johnson County Songbird Project will be moving the tower to Iowa City and restoring it to its original condition, and are interested in conveying the tower to public ownership and for pUblic use. Brandt asked if the tower was relocated to Iowa City if the Johnson County Songbird Project group would moderate it. Walters indicated they would like to have some sort of management agreement with whomever takes it over to assure that the tower is managed in the most appropriate way. They would like to maintain it, but have no interest in owning the tower. Brandt asked about restoration of the tower. Wal ters indicated they will be undertaking a major fund raising effort to raise funds for the restoration, placement and on-going insurance and maintenance cost, and are hopeful of obtaining significant ' historical restoration grants as well. Walters indicated he thought the restoration will take care of maintenance and the project can be self-sustaining. Beasley asked if they had thought of an ideal location for the tower. Walters stated it was his personal opinion that. Hickory Hill Park would be a good location, in that this area resembles the area where the tower was originally located, and the park is widely used by bird watchers. He stated it was the group's desire to place the tower in a central, accessible location in Iowa City. Brandt asked if there would be a financial burden to the City in bringing the tower to Iowa City; Walters stated there would be none. He indicated the group had already begun preparing the tower for the move and had a warehouse in which to store it. He noted they plan to present the tower to the city without any cost to the city, if the city will accept it. Olson asked about ongoing insurance and possible liability to the city if an accident occurred involving the stairs in the tower. Walters stated they would be reinforcing the stairs, and will provide on-going insurance and maintenance. 3 ;l. 3fJ 'I , , --. HICKORY HILL PARK: The consensus of the commission members was to support the Johnson county songbird Project group's efforts in relocating the tower to Iowa City, and tentatively placing it in Hickory Hill Park after its restoration. Brandt asked the group to work with staff when they get closer to the end result so the matter could be placed on the commission's agenda again. Trueblood showed slides of the tour of Hickory Hill Park and the adjacent stormwater management areas that took place on September 30, 1992, and thanked Jim Murphy for conducting the tour. Commissioners Weideman, Vanderhoef and Liddell also attended. Trueblood stated the letter approved at the previous meeting, along with a map of Hickory Hill Park and the stormwater management areas, were sent to the ci ty council, wi th anticipation that it would be discussed at the city council's work session on Monday, october 12. It will not be scheduled for discussion on this date due to the heavy schedule. Trueblood stated the City Manager indicated if the commission wants to appear before the city Council on this matter it could be scheduled for a future meeting. Trueblood noted the city Manager plans to send a memo to the city Council setting out his and the ci ty Attorney's recommendation that the area be designated, but not dedicated, as parkland. Trueblood noted that one of the main concerns of the City Manager, city Attorney and public Works Director is the possibility of future federal storrnwater issues. Jim Murphy stated he didn't have a strong feeling either way, designating or dedicating as parkland, but noted that part of Hickory Hill Park is already part of the stormwater management area, and has been formally dedicated as parkland. Trueblood noted as a point of interest that a portion of Hickory Hill Park was originally purchased for cemetery use, but was formally dedicated as parkland at a later date. Vanderhoef stated she did not have a strong feeling either way as long as the Parks and Recreation Department has control of the area, and can utilize it as open space. Brandt stated he had no problem 4 rfl307 '.. with the areas being designated as parkland at this time. He stated that if a problem arose in the future, the commission could always go back to the City Council and ask that the areas be dedicated as parkland. Trueblood asked if the commission had any concern wi th whether or not they wanted the City Council to take official action on this matter. Brandt stated he would like this to be done so the pUblic is aware that this area has been designated as parkland. Beasley asked if the commission wanted to persuade the city Council to dedicate the area as parkland. Brandt reminded the group that at the last commission meeting, the majority of members felt the first priority should be to get the area dedicated as parkland. Vanderhoef expressed her feeling that the City Council has the commission's letter and knows the commission's first choice is to have the area dedicated. Trueblood indicated, if it is the commission's desire, he would inform the city Manager that the commission would like'a copy of his memo to the City Council setting out his recommendation, and depending on the contents of the memo, mayor may not want to attend a future City Council work session. COLLEGE GREEN PARK: Jim Murphy asked what the time frame was as far as taking the fences down. He noted that the cross c.ountry skiing season would begin soon, and people could use this area if the fences were removed. Trueblood indicated there was no specific time frame established as yet. He noted that some of the fence, where the property on both sides is city property could probably be removed in the near future, but other parts of the fence probably should not be removed until the survey is completed. Murphy asked if management of the area, i. e., signs, removal of fence, etc., could be discussed at the November meeting. Trueblood indicated he saw no problem in scheduling this discussion for the November meeting, if the dedication/designation issue is resolved by that date. Trueblood distributed a copy of a memo which he sent to the City Manager regarding the concerns expressed at the 9!15!92 City Council meeting relative to the renovation of College 5 J.307 I 1 , ~. NEIGHBORHOOD OPEN SPACE COMMITTEE REPORT: RYERSON'S WOODS COMMITTEE REPORT: SELF-SUPPORT COMMITTEE REPORT: Green Park. He stated there was some public outcry once the project began, primarily with taking down trees. There were statements made also with regard to the lack of any notice being given to the public. Trueblood listed the various notices/public meetings that were given!held. Doug Jones stated a good job was done in preparing the plans and putting them up for public review. He noted he sat on the Johnson County REAP committee where these plans were submitted two years in a row, and could not imagine a better job being done in preservation of a historic park. Brandt stated Project Green is doing an excellent job. Trueblood encouraged the commissioners to review the memo and contact him with any questions. Trueblood reported that the project was on schedule (given the late start), with most of the excavation and 35-40% of the concrete work completed. He noted that the plans called for nine trees to be removed; five have been removed, one will not be removed and three others have been placed on hold for further assessment. He stated that when the contract is done the project would not be fully completed. Project Green and staff will be working together to complete a number of items; i.e., gazebo, playground equipment, basketball goal, tables, benches, grills, park sign, drinking fountain, etc. Vanderhoef reported the committee is progressing on the time schedule, and at the first of the year plan to take the plan to the neighborhoods for their input. Trueblood stated Parks and Recreation staff would be meeting with the Planning staff to review and make recommendations prior to the next meeting. Trueblood reported a REAP grant has been awarded to the city for the Ryerson's Woods Access and Trail Development project. A copy of the letter from the Department of Natural Resources and a listing of where each project ranked were distributed to the commission. Brandt reported that he met with 'Moran to discuss the goals of the self-support committee. possibilities discussed are: 6 .:1.307. - . _~~.-.-...u.___ ..- - -. reducing the property tax aSking from 55 to 50%; increasing fees for programs/activities five percent, more or less; establishing regularity in assessing fees; increasing non- resident fees; and recovering more of the indirect costs. Brandt indicated the committee is presently looking at assessing a higher fee for adult programs and not increasing the fees charged for youth programs. He noted staff will be assessing the number of non-residents registering and for what programs. The committee plans to have their proposals ready to present to the commission for discussion at the next commission meeting. Trueblood stated that based on this year's budget a five percent decrease in property tax asking would equal almost $75,000, and did not think it was possible to recover this amount by raising fees for adult programs only, in that most of the revenue is generated from youth programs. ' Brandt indicated the committee's goal is to ultimately reduce the property tax asking by five percent, noting that it might need to be reduced in stages. Vanderhoef asked if the committee is lQoking at increasing the non-resident fees charged for adult programs only. Brandt stated the committee is looking at raising non-resident fees a percentage or charging a flat annual non-resident fee. Trueblood stated if the non-resident fee is increased substantially we will run the risk of losing non-resident registrants. Vanderhoef indicated it might be a good time to talk with Johnson County about entering into a reciprocal agreement. COMMISSION TIME: Beasley stated he had been approached by rollerbladers and mountain bikers about lack of places where they can rollerblade and ride mountain bikes. He also noted that he has observed a demand for a place for such activities. Trueblood noted at the last Neighborhood Open Space committee meeting casey Cook had prepared a report on connecting parks with trails, indicating the trails should be surfaced to not only accommodate wheelchairs but also rollerblades. Beasley stated the commission was in the process of getting approximately 87 acres in Hickory Hill 7 ;}. 30 7 -, Park designated as parkland, and an issue could be, should five acres of this area be set aside for mountain bikers. Richard Rhodes indicated people are opposed to mountain bikes on the trails in Hickory Hill Park, and questioned the problem of liability if ' allowed. Beasley stated there is a problem with liability everywhere, with Trueblood noting that if an area was designated for mountain bikes, the City would have to check into the liability!insurance issue. Trueblood stated the group should get organized and approach the commission with a proposal. Brandt stated he was asked to thank Iowa city and the Parks and Recreation Commission for allowing Regina High School to use a portion of Hickory Hill Park for their Fall Fun Festival. He stated it worked out fantastically, really saving the day for them, and everybody at Regina certainly appreciated it. DIRECTOR'S REPORT: Trueblood reported on the following: Iowa city Boys' Baseball Diamonds: No further information has been received from the Iowa city Boy's Baseball Association regarding the proposed lighting project at two of the Boys' Baseball diamonds in City Park. Trueblood stated he received a call from a lady who lives near this area who was concerned about the possibility of lights being installed. She implied that she might get up a petition in the neighborhood to oppose this project. Brandt asked what her concerns were. Trueblood stated she indicated they put up with a lot of noise and traffic, and do not want to put up with lights and additional noise that would be created after dark. She also thought the lights would be operated like the tennis court lights where anyone would be able to turn them on. Trueblood noted he assured her this would not be the case. He also told her that Boys' Baseball plans to have the games over by 9:30 p.m. She stated she was unable to attend this meeting and asked that her concerns be given to the commission. Beasley stated it was good that the word is out so the commission will know what the complaints are prior to Iowa city Boys' Baseball getting final approval. 8 .2.307 -. A project is underway to establish better in- fields on three of the Boys' Baseball diamonds. This is a cooperative effort between the Iowa city Boys' Baseball, the Parks and Recreation Department and the Public Works Department. The Public Works Department is skinning off the existing in-field dirt so ag-lime can be applied. Budaet: Budget material has been received, and staff will be bringing the budget to the commission at its November meeting. The budget is due back to the Finance Department by October 28, but changes to the budget will still be possible at the time of the commission's review on November 11, 1992. ADJOURNMENT: The meeting adjourned at 7:30 p.m. 9 ;J.307 ! , .,..1 , 1 . , . \ " '.. ~ ;y I I 'I , . , MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION SEPTEMBER 8, 1992 - 7:30 P,M. MEZZANINE CONFERENCE ROOM - SENIOR CENTER MEMBERS PRESENT: Joyce Barrett. Kevin Hanick, Doug Russell, Jay Semel MEMBERS ABSENT: Betty Kelly, Sue Licht, Vacancy STAFF PRESENT: Miklo, Bormann, Neff OTHERS PRESENT: Joan Hart, Jan Dull CALL TO ORDER: Chairperson Russell called the meeting to order at 7:37 p.m. PUBLIC DISCUSSION OF ANV ITEM NOT ON THE AGENDA: Miklo introduced Marsha Bormann, the new Assistant City Attorney, to the Commission. .,' CONSIDERATION OF AUGUST18. 1992, MINUTES: Russell asked that the first line in the second to the last paragraph on page two have the word include changed to included. Semel moved to approve the minutes of the August 18, 1992, meeting as amended. Barrett seconded. The motion carried 4-0. Semel noted thet page two Indicates that Old Capitol serves the purpose as a distribution point for information on historic sites in the community. He noted that this is not true because he recently asked for Information at Old Capitol and no information was available and referrals were not made. Russell suggested with the new guide map that a memorandum be sent to the director of Old Capitol regarding how Old Capitol should serve as a distribution point for Information. He suggested that the memorandum should also contain information on how to get more maps and other sites where the maps are available. DISCUSSION OF INTERMODAL SURFACE TRANSPORTATION EFFICIENCV ACT OSTEAl: Miklo indicated that the Commission had discussed guidelines for ISTEA funds at its lest meeting and how these guidelines would apply to historic preservation projects. He explained that guidelines have not yet been established by the Iowa Department of Transportation. He said that the Commission considered some projects and reported that Nancy Seiberling of Project GREEN had thought that the restoration of formal landscaping at the triangular piece of property located at the Intersection of Riverside Drive and Highway 6 might be appropriate, He suggested that the Commission invite her to a Commission meeting when the guidelines are available from the state. In response to a question from Russell, Miklo stated that most of the projects that had been discussed are those that the Commission would recommend that others apply for funds to complete. He said that Seiberling had suggested that the 0l308 -. Historic Preservation Commission September 8, 1992 Page 2 landscaping project might be a joint project of the Riverfront and Natural Areas Commission, the Historic Preservation Commission and other groups in the community, DISCUSSION OF SUMMIT PLACE PLAQUE: Russell reported that language had not yet been drafted and would be prepared for the October meeting. Barrett said that at the Johnson County Historical Society meeting she had mentioned the need to publish the Governor's Walk brochure. She said at that meeting It was suggested that the Convention and Visitors Bureau might be the appropriate organization to publish the brochure so she will be in contact with Wendy Roe, REVIEW OF PROPOSED JEFFERSON STREET REZONING: Miklo reviewed the staff report to the Planning and Zoning Commission dated September 3, 1992. He noted that the CB-2. Central Business Service, zone allows automobile oriented uses, so staff had recommended that both sides of Jefferson Street be rezoned from CB-2 to CO.1, Commercial Office. He noted that applicant had originally requested only a rezoning for the northern side. He said that the CB-5. Central Business Support, zone was discussed for this area, but had some disadvantages of permitting taller buildings and intensive use of the land. He said that the PRM, Planned High Density Multi-Family, zone, which would allow intensive residential use, would have provided an incentive for the demolition of older buildings to allow for new construction. He explained that the COo, zone would provide an incentive to retain existing buildings with the options of alternative uses such as offices and limited service uses. He said that the Larew Law Office was an example of a residential building being converted to a mixed use building including professional offices and residential uses. He said at the Planning and Zoning Commission, some of the Commissioners seemed interested in rezoning the area to residential. He noted that discussion of this issue would be continued on September 17, 1992, with a deferral likely at that time. He said Input from the Historic Preservation Commission would be appropriate since approximately six structures within the area may be historically significant. Barrett suggested that from a preservationist's perspective, there might be an advantage to supporting a residential zone. Mlklo responded that providing an office use as an alternative might provide an incentive for rehabilitation of some of the buildings in this area. He said the zone would allow for variety of uses that might be attractive adjacent to the downtown area. He indicated that rezoning to CO-1 might result in fewer objections from property owners than would a residential rezoning. Barrett stressed that the inability to achieve residential mortgages makes the area inaccessible for people wishing to purchase homes for residential rehabilitation. In response to question from Russell, Miklo stated that the CO-1 zone allows for residential uses above the ground floor, but all existing residential uses on the ground floor are legal non-conforming uses. Semel asked If there's much resistance to rezoning the area. Miklo responded that two property owners spoke at the Planning and Zoning Commission in opposition and one other indicated his opposition by a phone, In response to a question from Barrett, Miklo explained that one of the property owners In opposition to the rezoning does own an owner-occupied house. In response to a question from Russell, Miklo stated that a variance would not be permitted for an office use if the property were rezoned to RM-12. He said an office might be allowed as a home occupation. ~30g '-. Historic Preservation Commission September 8, 1992 Page 3 Miklo stressed that there would be restrictions on an office if it were a home occupation. Semel asked if there would be design restrictions. Miklo responded that design restrictions only exist in the CB-5 and PRM zones. In response to a question from Semel, Joan Hart stated that the neighbors prefer to have a property zoned residential. Jan Dull said that she believes some of the opposition was not fully informed of the implications of the CD.1 zone versus residential zones. She said that if the area is remained as a commercial zone, residents would not be able to get favorable residential mortgages so the property would be more likely to be sold for commercial use, Hanick noted that there is an inability for many residential properties in Iowa City to receive long-term fixed rate mortgages. He cited condominiums as an example. Russell stressed that in this particular situation, the inability to receive the residential mortgage rates may be based on the zone itself, Miklo stressed that based on this area's location between two commercial zones, staff does not expect the area to remain single-family residential over the long term. Dull indicated that while she understands staff's position, she does not agree, She said that Casey Cook of the Planning and Zoning Commission had indicated that keeping the area zoned commercial in order to allow for commercial use provides an incentive to maintain the homes, especially for the elderly, Dull stated that she disagrees with this position and stressed that the homes in the area are well maintained. Hart stressed that there are not many neighborhoods left near the downtown. She said that a realtor Indicated to her that it Is a desirable area for University of Iowa employees who want to walk to work. She noted that the traffic flow is directed out of the downtown area so the City does not encourage curb cuts for commercial development. In response to a question from Russell, Miklo stated that the Planning and Zoning Commission will defer this item on September 17, 1992, to allow staff to draft new parking amendments. He said that if the rezoning request is changed to RM-12, then the process will start again with a new application. Barrett said that as a preservationist, she would support a residential zone for this area. She said that this neighborhood is part of the north side and if It does not receive support, such as residential zoning, it will not be preserved. Russell said that a change to a residential zone might be needed in order to preserve the homes and allow for favorable mortgage rates. Miklo stressed that the Zoning Ordinance should provide property owners with some security that zones will not be changed frequently. In response to a question from Barrett, Miklo stated that most of the homes were built as single-family residences. but have been converted to apartments and rooming houses. Barrett said that there is no incentive to convert these structures back to single.family residential homes if they are located in a commercial zone. In response to a question from Semel, Dull stated that many of the current property owners were able to achieve residential mortgages because the area was zoned residential up until 1983. Russell said he believes that RM-12 would provide the best protection for residences. He said that the CO-1 zone would allow for residential uses and commercial uses while barring more intrusive commercial uses, but would not permit the more favorable mortgages. Mlklo noted that a revised application to rezone this area to RM.12 would be likely to bring more opposition from property owners. He said that the result could be that there would be no change in the zone. Barrett stressed that she feels strongly that there needs to be an incentive to convert these structures back to single-family residences, She emphasized that it's important for the residents to decide what zone would be appropriate ~8 -. Historic Preservation Commission September 8, 1992 Page 4 and that the Commission should hear from the residents again. Hanick said that he would support the residents' desire for either CO-1 or RM-12. He said how to consider the possi- bility of opposition to the RM-12 zone is a decision for the residents to face. Russell expressed his agreement and said that both the zones are likely to have the same impact on the preservation of the structures in the area. Hanlck moved to establish that the sense of the Historic Preservation Commission Is to support the efforts of the neighbors In the Jefferson Street rezoning to change the zone from CB.2 to either CQ-1 or RM-12 in the Interest In preserving residential structures or encouraging adaptive reuse of the existing structures. Barrett seconded. In response to a question from Dull, Miklo said there is likely to be more opposition if the request is for a change to a residential zone because property owners would view residential zoning as being more restrictive than CO-1. In response to a question from Hart, Bormann stated that it might be valuable for the applicants to survey the neighborhood for property owners' feelings regarding a revised application for RM-12 in order to determine if they should continue with the request for a rezoning to CO-1 or revise the application to request RM.12. The motion carried on a 4-0 vote. PRESERVATION PLAN UPDATE: Miklo stated thanhe plan will include photographs and graphics. He said that the State Historic Preservation Office has not yet commented on Ihe Plan and their comments could result in some changes. He suggested that the Commission could hold a public hearing on the plan and then request that City Council adopt the plan as part of the Comprehensive Plan at a later date. Russell agreed to consult with the Mayor regarding a time for a public hearing. FORMATION OF CERTIFIED LOCAL GOVERNMENT (CLGl GRANT COMMITTEE: Miklo stated that there IS $4,000 in the Commission's budget to match grants. Barrett agreed to volunteer to serve on this committee. Miklo suggested Ihat a National Register nomination for Brown Street could be appropriate and Russell suggested that another idea would be to request a grant to complete the survey work for the next historic district. He suggested that the Commission members should review the Preservation Plan for goals and to determine what should be the next district needing survey work, The due date for grant applications Is December 1, 1992. HISTORIC PRESERVATION COMMISSION INFORMATION/DISCUSSION: Russell reported that Eleanor Steele has resigned from the Commission and the vacancy was announced at the September 1, 1992, Council meeting. He said the replacement will be named at the October 13, 1992. He agreed to send Steele a letter of appreciation. Russell indicated that the second edition of the guide map has been completed and will be delivered in the following week. He indicated that he would send a memorandum to the Public Library and Old Capitol on how to acquire more maps when necessary. .:230& -. Historic Preservation Commission September 8. 1992 Page 5 In response to a question from Hanick, Miklo reported that the Planning and Zoning Commission had recommended to the City Council that the ADS site be rezoned to RS.8. He said this Item is still under consideration by the Council. He explained that the building was built in approximately 1900 for a threshing machine factory and has been used for a number of different uses over the years. He stressed that he is not sure if the building is structurally suitable for adaptive reuse for residences, He explained that the neighbors may not object to having condominiums in the current building. ADJOURNMENT: Barrett moved to adjourn at 8:55 p.m. Semel seconded. The motion carried on a 4-0 vote. Minutes submitted by Mary Jo Neff \hpc9.8 .'........... .. '1 I . , i" ','. . " .' j," ;z3C8 -. l1\) J~' MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION OCTOBER 13. 1992 - 7:30 P.M. MEZZANINE CONFERENCE ROOM - SENIOR CENTER .. r.~ -,. . MEMBERS PRESENT: Joyce Barrett. Kevin Hanick, Betty Kelly, Sue Licht, Doug Russell, Jay Semel MEMBERS ABSENT: Vacancy STAFF PRESENT: Miklo, Neff OTHERS PRESENT: Dick Gibson CALL TO ORDER: Chairperson Russell called the meeting to order at 7:34 p.m. RECOMMENDATION TO CITV COUNCIL: Recommend by a 6-0 vote the adoption of the 10iNa City Historic Preservation Plan. PUBLIC DISCUSSION OF ANV ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF SEPTEMBER 8. 1992. MINUTES: Barrett noted that the large paragraph on the second page should reflect residential "occupancy" and page 3 should reflect "maintain" or convert. Barrett moved to approve the minutes of the September 8, 1992, meeting as amended. Semel seconded. The motion carried on a 4-0 vote. DISCUSSION OF SUMMIT STREET PLAQUE: This Item was deferred to the Commission's November meeting. DISCUSSION OF THE HISTORIC PRESERVATION PLAN: Russell noted that a joint meeting was held on October 6, 1992, with the Planning and Zoning Commission. He indicated that the Planning and Zoning Commission responded favorebly to adoption of the plan and will vote on recommending its adoption to the City Council on October 15, 1992. He stated that the Historic Preservation Commission voted at that meeting to forward the entire plan to the City Council along with the neighborhood strategies and executive summary for adoption In the Comprehensive Plan. He said that Gibson had concerns regarding the neighborhood strategies. (Hanick arrived at 7:39 p,m.) 02 30g I , , , , . -. Historic Preservation Commission October 13, 1992 Page 2 Gibson said that he would be speaking in his role as a University of Iowa administrator at this meeting. He noted that objective 3 for the Melrose area establishes Melrose Avenue as the southern boundary of the University of Iowa campus. Gibson distributed Information on the campus planning framework which demonstrated that the University of Iowa owns approxi- mately 40% of the land south of Melrose Avenue at this time. He said that Objective 4 stands to take the posture of opposing institutional expansion and he expressed concern that this might not be appropriate. (Licht arrived at 7:41 p.m.) Gibson stated that the Manville Heights neighborhood involves parkland, the University of Iowa Press Building and 2-3 blocks of vacant land. He said that the preservation plan suggests that the City "adopt a land use plan' for this area. Gibson expressed a concern that this suggests action on the part of the City which has no legal jurisdiction over University of Iowa property. He stressed that the City cannot adopt land use plans for University of Iowa property because It is state-owned property. He submitted alternative language for the Manville Heights area, objective 4. Miklo stated that the State is exempt from Iowa City zoning regulations and Svendsen under. stands this. He said that the language could be changed to encourage the Universi!y of Iowa to recognize the residential nature of this neighborhood. In response to a question from Miklo, Gibson stated that the University of Iowa's current plans In the Melrose Avenue area do not extend w~st of the current ownership, but he emphasized that he cannot speak to future plans. Mlklo suggested that the language could clarify that the document refers to the property west of Lucon Drive. Russell said that the disagreement seemed to be over the words, and not the goals of the plan. He stressed that the Commission did not Intend to exert its authority over property that they do not have jurisdiction over. He said it Is appropriate for the Commission and citizens to express their views regarding the use of public property. He expressed his agreement with the language recommended by Gibson regarding the Manville Heights area. With regard to the Melrose Avenue area, Russell said that he sees no problem with encouraging low intensity uses, while recognizing market influences. He said that the institutional use at the University of Iowa can benefit from support services, such as daycare centers and bed & breakfast. He suggested striking the second sentence in Objective 4. Gibson said that there is a phrase suggesting that uses be encouraged that generate minimal traffic. He noted that Melrose Avenue will be widened and this will change the character of the neighborhood. He said there will also be construction of a five-story hospital addition and construction of an approximately four-story parking ramp in the area. He stressed that changes will occur, but the University of Iowa will be as sensitive to the neighborhood as possible. Even so, Gibson said that because of these proposed uses he would question the viability of the neighborhood. Russell suggested that Objective 3 be rewritten to strike the second clause and replace It with "consult with the University of Iowa regarding the southern boundary of the campus along Melrose Avenue and the University of Iowa's future plans for this area." Kelly expressed concerns with maintenance of properties in the future if the road is widened. :2308 -, Historic Preservation Commission October 13, 1992 Page 3 Russell moved to amend the neighborhood strategies document In the following manner: 1) strike the second clause from Objective 3 in the Melrose Neighborhood: 2) strike objective 4 under the Melrose Avenue neighborhood and replace with the fOllowing language: "Consult with the University of Iowa regarding the southern boundary of the campus in the area of Melrose Avenue and the future use of historic structures in this area"; and 3) replace the objective 4 for the Manville Heights neighborhood with language suggested by Gibson. Licht seconded. In response to a question from Hanick, Russell stated that Svendsen had indicated she would be comfortable with these changes. Gibson noted that the amendments address his concerns, The motion carried on a 6-0 vote. Hanick asked about changing the boundaries of neighborhoods as was suggested at the joint meeting. Miklo noted that some areas may be worthy of protection, but aren't necessarily in a distinct neighborhood, such as the Goosetown area. In response to a question from Russell, Miklo stated that comments were received from the State Historic Preservation Office for a previous draft and the comments were incorporated into the document. Semel expressed concern that if Melrose Avenue is widened and a parking ramp is constructed in the area this will change the character of the neighborhood. Kelly expressed a concern that the City needs to protect the area around the campus to prevent deterioration. In response to a question from Semel, Miklo stated that Melrose Avenue serves as an arterial to bring traffic Into Iowa City from Mormon Trek and this Is why it Is proposed to be widened. In response to a question from Mlklo. Russell stated that the document should clarify that the boundaries are not final designations of historic districts. Licht suggested stating that the boundaries outline areas with significance, but that no firm boundaries will be made until surveys have been completed. Hanick suggested extending the boundaries if they are general. Licht stated that it will be important to accept public input before formal designations are made. She stressed that the current boundaries are intended to suggest locations and are not specific boundaries of historic districts or conservation districts. Barrett moved to amend the neighborhood map In the Preservation Plan to state that It is intended to suggest the general location of neighborhoods with historical significance. but Is not Intended to indicate specific boundaries of historic districts or conservation districts. Kelly seconded. The motion carried on a 6-0 vote. In response to a comment from Miklo, Barrett suggested that page 3 indicate that the Design Review Committee "might" be discontinued and to delete the reasons for this action. Semel stressed that it's important to distinguish between the members of a committee and the committee's function. Barrett moved to delete all of the language following 'discontinued" with regard to the Design Review Committee. Hanlck seconded. The motion carried on a 6.0 vote. Historic Preservation Commission October 13, 1992 Page 4 Miklo reported that the City Council would like to have a presentation at its October 26, 1992, informal meeting. He suggested the format could be the same as was used at the joint meeting with the Planning and Zoning Commission. He indicated that the Council might take a vote on October 27, 1992, Russell stated that it would be best for the Commission to vote on adoption of the plan as revised. Russell moved to approve the Historic Preservation Plan as amended and forward It to the City Council for approval and ask the City Council to Include the neighborhood strategies and executive summary as part of the Iowa City Comprehensive Plan. Hanlck seconded. The motion carried 6-0. DISCUSSION OF CERTIFIED LOCAL GOVERNMENT (CLGI GRANT APPLICATION: Barrett stated that she will be attending a seminar on October 17, 1992, and would like to know what type of projects the Commission would like to apply for funds for. She said the projects discussed previously Include additional survey work, identifying what properties are at risk, and what projects can be completed. She said it's important to consider previous CLG applications and the failures in applications, such as the Goosetown nomination. She indicated that Jim Jacobson will be reviewing the application and he did much of the old survey work which now needs to be redone. She noted that this would be a 70/30 match and she personally would prefer to clean up the Goosetown survey and get the area nominated. She asked if the Commission would prefer to have two grants of separate projects or to have one larger grant combining projects. Miklo noted that the State helped pay for the Historic Preservation Plan and the North Side and College Hill are ranked high in the plan. He stressed that it would be positive to follow the plan. Russell said he would like to get a Brown Street designation before the City Council in the following year as well as a Landmark Ordinance and conservation district ordinance. Barrett noted that the State seems to be interested in having Goosetown nominated. Miklo explained that when the Goosetown nomination was last submitted, additional boundary definitions were requested with justifications and no revisions were made. Russell suggested concentrating on a small district which has known neighborhood support. He suggested that if the state has been bidding out on Goosetown, it might be best for Iowa City to avoid applications involving Goosetown. He noted that College Hill includes two smaller neighborhoods that have requested assistance in becoming historic districts. He said the application for Brown Street could also be a possibility, There was a consensus for the application to address the work needed to designate Brown Street as a historic district and to complete survey work for College Hill. REPORT ON HISTORIC PRESERVATION AND AFFORDABLE HOUSING CONFERENCE: Licht stated that she can distribute information from the conference if people desire. She said the conference was about historic preservation and affordable housing. She indicated that non-profit agencies are generating much of the affordable housing that is being constructed. She noted that Iowa has passed a requirement for lead-based paint removal by licensed contractor and this permits only removal rather than encapsulation. She said there was a tour of new housing units that fit into an existing neighborhood. She said there was a project In .,2308 I , , -. Historic Preservation Commission October 13, 1992 Page 5 Wisconsin that involved the renovation of a mill for 90 units with varying rents with subsidization for the low income units. She said there is funding available for this type of project, but the critical issue is to know what sources are available. She said there was a speaker from St. Paul. Minnesota that provides low income housing for artists with studio space. COMMISSION INFORMA TIONIDISCUSSION: 4. Discussion of Meetina Time and Place. There was a consensus to meet at 6:00 p.m. on the second Wednesday and to meet in the Planning and Community Development Conference Room. (Licht left at 9:09 p.m,) 1. Letter from Thomas Charlton reaardina ADS buildina. Miklo noted that the letter requests that the Commission evaluate the ADS building for its historic value. He said the letter gives the impression that Charlton would like to have the building preserved for adaptive reuse. Miklo noted that residential zoning of this site is likely and that the building could be used for residential purposes under an OPDH zone. Russell and Hanick agreed that it would be a good idea to have the building evaluated to see if adaptive reuse is a possibility. Hanlck stressed that there Is a need to have cooperation from ADS or Mr. O'Brien in order to conduct a study. Barrett suggested sending a letter to O'Brien offering guidance in evaluating this structure's historic value. Miklo said that he would doubt that Charlton would be satis- fied with that approach. Hanick said that the Commission is the appropriate body for a member of the public to approach with this type of concern. Russell said this is a question of priority with regard to the limited Commission funds. Miklo suggested responding to the letter by expressing agreement for the need for some form of evaluation and suggested Friends of Historic Preservation might be a source of funds. Russell suggested that the Longfellow Neighborhood Association might also be a source of funds. In response to a question from Hanlck, Miklo said that a Commission. er could talk to preservation consultants and determine how much an evaluation would cost. There was a consensus for the Commission to determine the cost of a study to evaluate the historic value of the ADS building and to work with the Friends of Historic Preservation and the Longfellow Neighborhood Association to study and discuss with consultants the feasibility of adaptive reuse before responding to Charlton's letter. Barrett agreed to draft a response. 2. Urban Plannina Division Work Proaram. Miklo stated that the work program was presented for the Commission's information. Russell noted that it is consistent with the Commission's annual report. o13a. I , , Historic Preservation Commission October 13. 1992 Page 6 3. Aoollcatlons for Commission Vacancv. Russell stated that Kay Irelan is likely to be appointed to the Commission. He noted that as new districts are added, the Commission will need to decide if the membership of the Commission should be expanded or if the number of at-large members should be decreased in order to accommodate the requirement that there be a member from each designated district. Hanick noted that Joni Kinsey seemed to be extremely well qualified for service on the Commission. Russell stated that the requirement that the Haddock Cottage be rehabilitated on the site will expire in this month. He said that he feels there should be a letter from him on behalf of the Commission asking Happel about the status of the building and what good faith efforts were made to sell the property. Russell suggested the letter should also ask if Happel is still willing to donate funds to help move the structure. Hanick suggested including in the letter the other uses that the cottage could have on the site. There was a consensus that the letter should ask for a report on the activities of the first six months, the plans for the second six months, and if the offer for $5,000 to help move the structure still stands. Russell reported that the Jefferson Street rezoning will be deferred in order to allow staff to consider a zone that combines both residential and commercial uses. He indicated that Joan Hart and Marc Moen requested to be heard at the meeting when this issue Is discussed again. He asked that Jan Dull also ba informed when this item is to be discussed. Russell indicated that Kristen VanGilder had invited the Commission to tour their home which received an honorable mention for the porch rehabilitation at the Preservation Awards. It was agreed that either October 22, 1992, or October 29, 1992, would work for most of the members. Semel reported that Cecile Kunzli had asked about the replacement of maple trees on Summit Street. Miklo stated that the City Forester has concerns regarding replacing trees In the parkway and in the way of utilities. ADJOURNMENT: Semel moved to adjourn at 9:53 p.m. Hanick seconded. The motion carried on a 5-0 vote. Minutes submitted by Mary Jo Neff \hpclo.13 ,;. 308 I -. 'J '0~ ') " I , MINUTES HISTORIC PRESERVATION COMMISSION AND PLANNING & ZONING COMMISSION JOINT MEETING OCTOBER 6.1992 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Historic Preservation Commission - Joyce Barrett. Kevin Hanick, Sue Licht, Doug Russell Planning & Zoning Commission - Ann Bovbjerg, Sally Dierks, Richard Gibson, Tom Scott, George Starr STAFF PRESENT: Miklo. Moen, Franklin, Bormann, Neff OTHERS PRESENT: Marlys Svendsen, Historic Preservation Consultant CALL TO ORDER: (. Planning and Zoning Commission Chairperson Scott called the meeting to order at 7:42 p.m. DISCUSSION OF ADOPTION OF THE HISTORIC PRESERVATION PLAN AND COMPREHEN- SIVE PLAN AMENDMENT INCORPORATING ELEMENTS OF THE HISTORIC PRESERVATION PLAN INTO THE COMPREHENSIVE PLAN: Russell introduced the members of the Historic Preservation Commission present at this meeting. He stressed that the Commission viewed historic preservation as a process and views the planning document as part of a process. He said that a goal of the Historic Preservation Plan, as stated in the Plan, is to enhance quality of life and the economic well being of future generations in this community. He stated that the Commission began this process in August of 1991 with a neighborhood survey. He explained that approximately 1,800 surveys were distributed. He noted there was a 39% return rate and emphasized that some of the older neighborhoods has a 50-60% return rate of the surveys. Russell explained that a series of interviews, public meetings, and focus group meetings were also held during this process. Russell reviewed the history of the preservation movement in Iowa City. He indicated that the document includes information on the history of the community and ideas for neighbor- hood conservation. Russell said that the document also reviews the Commission's performance. He said that historic preservation is a workable policy and explained that when a homeowner in a historic district wants to make a change to the exterior of a building, they need to get a certificate of appropriateness. He noted that in the past ten years, 50% of Woodlawn property owners and 22% of the property owners on Summit Street have asked for certificates of appropriateness with a 100% approval rate. He emphasized that there have been no appeals to the City Council or lawsuits against the City based on the Commission's actions. Russell stated that the preservation plan is a road map to the future with a list of goals and objectives for preservation, He said much of the success will depend on volunteers, neighborhood organizations and the policies of the city council. He said that the plan contains ~~o, \,....,........ . .. -. Historic Preservation Commission Planning & Zoning Commission October 6. 1992 Page 2 proposals to amend the Zoning Ordinance to enable the City to designate conservation districts, additional historic districts. establish economic incentives, and enact a landmark ordinance. He explained that the purpose of the meeting with the Planning and Zoning Commission is to present the plan to the public and the Planning and Zoning Commission while allowing for public comment. He said that after the public hearing has been held, the Historic Preservation Commission will ask that the Preservation Plan be forwarded to the City Council to be incorporated into the Comprehensive Plan. Barrett and Licht presented a slide program which illustrated some of the policies outlined in the Plan. They noted that Old Capitol serves as a focus point for the community. They indicated that in contract the old City Hall was destroyed in the 1960's to create additional parking and was a lost opportunity for preservation. They noted that many of the structures in the community exemplify our ethnic heritage and cultural diversity. They explained that the preservation plan builds on the community's experience with Historic Preservation and encourages that there be economic incentives and technical assistance for the preservation of historic buildings. They indicated that the plan identifies 12 neighborhoods and sets forth strategies to help conserve and preserve these neighborhoods. They showed illustrations of buildings which detract from their neighborhood and indicated that there needs to be incentives to prevent misguided improvements and that new construction should be designed to fit into neighborhoods so that it will diminish the value of historic properties. They stressed the importance of good site design and landscape for new construction. They highlighted the rehabilitation of 410 N. Lucas Street. which is owned by Mary Beth Slonager. They stressed that a contractor had recommended demolition of the building. They explained that Slonager researched the history of the house, and decided it should be preserved and rehabilitated because it was one of the early homes in Goosetown. They indicated that she had received a bank loan of $25.000, a rehabilitation loan of $16.000 from the City, and invested approximately $30,000 of her own money into the project. The dwelling is now an affordable housing unit and has improved the appearance of the entire neighborhood. They indicated that the plan is being presented so that this type of rehabilitation project is not the exception, but the rule. Russell introduced Marlys Svendsen, the consultant who worked with the Commission in developing the Preservation Plan. Svendsen stated that during the past 30 years, Iowa City has become an innovator in preservation techniques. She stated that the current planning process has opened channels of debate that may have been closed in the past. She stated that the preservation plan is conservative in that it does not recommend radical changes in the existing ordinance. She stressed that all of the proposals would go through a process and this offers people the security that there will always be steps that will be taken before any changes are made. She said that while developing the plan there has been an emphasis on public participation and that the sole responsibility for carrying out the plan has not been placed on the City. She noted that the City currently has e part-time staff assistance for the Commission. but noted that the Preservation Plan does recommend that additional staff time be made available. Svendsen stated that the plan emphasizes the role of volunteers and encourages coordination between organizations. She thanked all of those who extended courtesies to her during the process and those that participated in interviews. o1oo'f -. Historic Preservation Commission Planning & Zoning Commission October 6. 1992 Page 3 PUBLIC DISCUSSION: Carl Klause. 416 Reno Street. stated he has concerns with the way the boundaries have been drawn for the Goosetown neighborhood. He said that he lives on the east side of Reno. which is not in one of the designated neighborhoods. but the west side of Reno Street is within the Goosetown Neighborhood. He said he would prefer to see the extension of the Goosetown neighborhood to include an additional block to the east, and an additional two blocks to the north to include all of the housing built in the mid. 19th century and to reflect the citizenry and style of architectural of that time. He expressed a concern that the boundaries are too narrowly drawn and the consequences that they are losing the chance to preserve a number of historically significant structures. He noted the home built in 1898 by a family which made bricks that were used in Iowa City. Klause noted that there are twin brick homes to the north of his home that are noted in Margaret Keyes' book. He mentioned the gothic home abutting the cemetery and a number of homes on Ronalds and Church streets. Svendsen stated that the intention is to use flexible demarcations in order to address this issue. She said the boundaries of any historic districts will be set at a later time and the boundaries noted in the plan should not restrict any boundaries that are drawn in the future. Klause stated that when he moved into this neighborhood over 20 years ago, the kitchen gardens and ethnic groups found in the neighborhood extended all the way to the east to the cemetery. He said this would seem to be a natural boundary. Russell said that when the Commission considers designation of a historic district, there will be a series of public hearings and meetings to discuss boundaries as well as other issues. He stressed that the boundaries included in the plan at this time are schematic only and stressed that in the future the Commission will not want to be under inclusive. Nancv Carlson. 1002 E. Jefferson Street, explained that her neighborhood is zoned RM.12 and is not one of the highlighted neighborhoods. She explained to the Commissions that there are plans to put a house behind a house along an alleyway in this neighborhood. She said that City staff said that this is possible if the two buildings do not cover more than 50% of the lot. She expressed a concern that if there are designated neighborhoods that are meant for preservation, the developers will have to develop other areas and this will threaten her neighborhood even more, Pat Eckhart congratulated the Historic Preservation Commission on their actions and expressed her full support for the plan. She stated that she agrees this is an ongoing process and there is much work that is needed to be done after the Historic Preservation Plan has been approved. Tom Charlton stated that he feels the objective under the South Summit Street neighborhood to encourage markers for self-guided tours is an excellent idea. He suggested this might also be considered for Woodlawn and other historic districts as they develop. He said this is both educational and non.obtrusive if they are placed on the sidewalk. He noted that in the Longfellow neighborhood, the plan shows a picture of the ADS building. but makes no mention of preservation industrial architecture. He said that although historical archaeology ~a~i ;2.30~ -" Historic Preservation Commission Planning & Zoning Commission October 6. 1992 Page 4 is mentioned in the College Hill neighborhood section, there is a need to get the state office to do surveys or have the University of Iowa anthropology department conduct surveys before major earth moving is undertaken. The oublic hearino was closed at 8: 14 o.m. Scott stated that there would be discussion and questions by the Planning and Zoning Commission and the Historic Preservation Commission. He said that after that, the Historic Preservation Commission will move to recommend adoption of the plan and then the Planning and Zoning Commission would move to adopt the neighborhood strategies and executive summary as part of the Comprehensive Plan. In response to a question from Bovbjerg, Russell stated that the objectives which are included in the plan are intended to be flexible and would not preclude other options from being considered or adopted in the future. Bovbjerg said that she feels that the objectives should be viewed as examples, while there is flexibility in the plan. Miklo noted that one objective of the plan is to include a periodic review of the document and make any changes that are necessary. He stressed there is no obligation for the City to complete all of the objectives. Starr stated that he was on the Affordable Housing Task Force and one concern that was expressed by developers was the existence of excessive regulations that often increase the cost of housing. He asked if there would be any increase in the cost of housing based on these regulations. Russell responded that the present scheme does not increase the cost of housing or delay construction in any way. He stated that when a certificate of appropriate- ness is required. a hearing is held by the Commission generally within one week of a request and the Commission often schedules special meetings to review plans when necessary. He noted that economic incentives for the rehabilitation of rental or low-moderate income properties can provide an incentive for preservation. Miklo indicated that the plan also recommends amending the Historic Preservation Ordinance to allow for an economic hardship clause. In response to a question from Starr, Russell stated it has not yet been decided if there will be income guidelines as are used with the CDBG program in order to qualify for financial incentives. Hanick noted that there are not income guidelines for property owners for the City's rental rehabilitation program, but stressed that the income guidelines only apply to tenants. Scott stated that he liked the idea of having conservation districts. He asked for a time line for adoption of conservation districts and for a landmark ordinance, Svendsen responded that both of these items are high on the list of ordinance priorities. She noted that they both deal with recurrent issues that the City faces. She said that the conservation of neighborhoods is not the responsibility of the Historic Preservation Commission alone but also depended on zoning. She stated that there are also individua/landmarks that are located outside of these neighborhoods. and the Commission is recommending adoption of a landmark ordinance in order to help preserve other structures. Russell stated that the landmark ordinance and conservation district ordinances are on the list of priorities for FY93. Scott noted that both of these would have been advantageous for the Commission in decision making in the past. " I , Historic Preservation Commission Planning & Zoning Commission October 6. 1992 Page 5 Scott noted that on page six. goal four refers to technical assistance for rehabilitation projects and recommends funding for a new staff position. He asked if the neighborhood services coordinator position would be expanded to fill this void. Svendsen responded that this was discussed, but said it is difficult to recommend such action when a position is currently filled with an agenda set for neighborhood organizations. She said that some historic preservation efforts begin in neighborhood organizations. She indicated that the position has been discussed as being more of a construction-oriented position for someone with technical expertise. She said there has been discussion of funding this position through a combination of self-supporting municipal improvement districts for both the downtown area and residential neighborhoods. Karin Franklin said that such a position might be formed in the Rehabilitation Office with coordination with both the Historic Preservation staff and the Neighborhood Services Coordinator. Gibson noted that the plan is for the Planning and Zoning Commission to make a motion to recommend approval of the neighborhood strategies and executive summary, but he stated that the agenda does not make mention of a vote being taken. He said he would prefer to have a vote being placed on the next Commission agenda. Dierks expressed her agreement. Miklo said the Commission could vote at its meeting the fOllowing week and hear additional public comments at that time. Scott said it \Vould be best to have this be the first agenda item on the Commission's October 15, 1992, meeting agenda. He said that he feels the Commission would recommend adoption of the executive summary and neighborhood strategies as a section of the Comprehensive Plan and that it is the Historic Preservation Commission's role to recommend adoption of the plan in its entirety. Russell moved to recommend to the City Council that the Council adopt the Historic Preservation Plan In Its entirety as well as the Executive Summary and Neighborhood Strategies for Inclusion as elements of the Iowa City Comprehensive Plan. Licht seconded. The motion carried on a 4.0 vote. ADJOURNMENT: Starr moved to adjourn the meeting at 8:38 p.m. Dierks seconded. The motion carried unanimously. Ann Bovbjerg, Secretary Minutes submitted by Mary Jo Neff. \hpc.pAz.l06 -. ~) 'd- MINUTES DESIGN REVIEW OCTOBER 19, 1992 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B F:i'r~1,1a~IJ' "~ - "I~< i j~"l '~I:,; I,;JY u'.\~..::,,~~~~j~.;t;di~ . SuJ;jacl to Ap~mval MEMBERS PRESENT: Bruce Haupert, Alan Mack, Kim Merker, Gordana Pavlovic, Clara Swan, Craig Welt MEMBERS ABSENT: Kay Amert, Margaret Nelson, Don Sinek STAFF PRESENT: Schoon, Hudson CALL TO ORDER: In Chairperson Nelson's absence, Haupert called the meeting to order at 4: 1 0 p.m. INTRODUCTIONS: Introductions were made including three new members, Mack, Merker and Swan. Haupert briefly discussed the history and role of the Design Review Committee. FORMAL ACTIONS: 1. Recommend to the City Council, by a vote of 6.0, that the Design Review Committee would enjoy working with the Historic Preservation Commission and downtown property owners regarding the implementation (" Objective 4 of the Downtown Neighborhood section of the proposed Iowa City Historic Preservation Plan. '", 2. A motion was approved, by a vote of 5-1 (Swan voting no), supporting the concept of using the existing kiosks in the downtown plaza for newspaper vending machines as proposed by Gordana Pavlovic and seeking approval and cooperation from the Parks and Recreation Department regarding this use for the kiosks. Once the details are established, the Committee recommends that the proposal be forwarded to the City Council for its consideration when drafting a newspaper vending machine ordinance. CONSIDERATION OF THE MINUTES OF THE FEBRUARY 24, 1992 AND JUNE 15, 1992 MEETING: Haupert asked if there were any corrections to the minutes as presented. There were none. Haupert declared the minutes as presented approved. REVIEW THE PROPOSAL TO AMEND THE IOWA CITY COMPREHENSIVE PLAN BY INCORPORATING ELEMENTS OF THE IOWA CITY HISTORIC PRESERVATION REVIEW COMMITTEE: Schoon reviewed Objective 4 of the Downtown Neighborhood section of the Iowa City I'listoric Preservation Plan. Haupert expressed his support of the proposed Historic Preservation Plan's proposal to abandon the existing Design Review Committee and replace it with a new design review body which would operate under specific design guidelines, He 01.3'0 Design Review Committee October 19, 1992 Page 2 stated that his opinion is that the structure of the present Design Review Committee is powerless and has outlived is usefulness. He stated, however, that he hopes the new members of the Committee would be able to serve on the new design review board. Swan stated her concern regarding losing the experience of the senior members of the Committee if the present committee is replaced. Haupert responded that given that the present Committee has had no real guidelines from which to operate, that the experience that would be lost by replacing the existing Committee with a new design review board would be minimal. In response to a question of Merker's, Haupert stated that the relationship of the Committee with downtown property owners is poor. Merker stated that he does not understand why property owners do not see the benefit of good design criteria. In response to a question of Swan's, Haupert stated that the best way to establish design guidelines for a new design review board would be to study the guidelines established by the best design review boards across the country. Haupert stated that he thinks Objectives 1 through 6 of the Downtown Neighborhood section of the proposed Iowa City Historic Preservation Plan are excellent. Welt stated his support of replacing the Design Review Committee with a new design review board and working with the Historic Preservation Commission to that end. In response to a question of Merker's, Schoon explained the review authority that the Historic Preservation Commission presently has. And that a draft of design guidelines which the Design Review Committee had discussed in the past was modeled after the review process which the Historic Preservation Commission uses. Pavlovic stated that establishing specific design guidelines is important for the success of a future design review board. Mack stated as a new member that he did not understand why the Council kept appointing members to the Design Review Committee, since the Committee does not do anything because of its lack of responsibility, Haupert stated that is why he supports a new design review board with new guidelines. Swan moved to recommend to City Council that the Design Review Committee would enjoy working with the Historic Preservation Commission and downtown property owners regarding the Implementation of Objective 4 of the Downtown Neighborhood section of the proposed Iowa City Historic Preservation Plan. Welt seconded. The motion carried 6.0. DISCUSS THE FUTURE DIRECTION OF THE DESIGN REVIEW COMMITTEE: Schqon reviewed the Design Review Committee Program Division Statement. Haupert advised that the new objectives include a statement regarding the implementation of Objective 4 of the Downtown Neighborhood section of the proposed Iowa City Historic Preservation Plan. 01310 -. Design Review Committee October 19, 1992 Page 3 REVIEW DESIGN OF KIOSKS FOR NEWSPAPER VENDING MACHINES IN THE DOWNTOWN PLAZA: The Committee discussed the numerous newspaper machines located throughout the downtown area. Haupert briefly reviewed the history behind replacing the existing newspaper vending machines with a more attractive vending machine. Pavlovic presented sketches using the existing plaza kiosks for newspaper vending machines. Pavlovic expleined how the sketches show a plan to construct 12 newspaper vending machines in each existing kiosk without disrupting storage or bulletin board use. Merker expressed concern that the telephone not be removed since they are used all the time. Pavlovic stated that the kiosks could be designed to keep the bulletin boards and telephones. In response to Mack's concern regarding getting enough vending machines into the kiosk, Pavlovic stated that it would be possible to get twelve vending machines into each kiosk. The two kiosks could hold 24 vending machines. Schoon stated that in June of this year there were 22 newspaper vending machines in the plaza area which carried 14 different newspapers, Haupert stated that an ordinance would need to be passed to require newspapers to be put in preselected newspaper vending machines and that a licensing fee be established to help pay for the vending machines that would be purchased by the City Swan stated that she is opposed to the kiosk concept because she feels that the newspaper vending machines are convenient and give an urban look to the downtown area. Merker, Haupert, and Mack stated their disagreement with Swan's position. Welt moved that the Design Review Committee support the concept of using the existing kiosks In the downtown plaza for newspaper vending machines as proposed by Gordana Pavlovic and seeking approval and cooperation from the Parks and Recreation Department regarding this use for the kiosks. Once the details are established, the Committee recommends that the proposal be forwarded to the City Council for its consideration when drafting a newspapet vending machine ordinance. Merker seconded. The motion carried 5.1 (Swan voting nolo Schoon and Pavlovic volunteered to meet with the Parks and Recreation Department regarding the kiosk concept. APPOINT REPRESENTATIVE TO CHAMBER OF COMMERCE BANNER COMMITTEE: Schoon reviewed the purpose of the Chamber of Commerce Banner Committee. Pavlovic stated she would like, to serve on the Committee. Pavlovic was unanimously appointed to the Banner Committee. .2310 -. Design Review Committee October 19, 1992 Page 4 ASSIGN TERMS OF COMMITTEE MEMBERS: Pavlovic moved to officially adopt the terms assigned to members as a result of the recently adopted, resolution establishing three.year staggered terms; Mack seconded. The motion carried 6-0. ELECTION OF VICE CHAIR: Haupert stated that he would be willing to serve as vice chair. Mack moved to appoint Haupert as vice chair. Welt seconded. The motion carried 6-0. COMMITTEE DISCUSSION: Haupert commented on the enthusiasm of the committee and enjoyment of the meeting. Discussion closed. PUBLIC DISCUSSION: There was none. ADJOURNMENT: Haupert adjourned the meeting at 5:25 p.m. Minutes submitted by Liz Hudson. ocodov\ 1 0-19DRC.min Ie 1 , , , , i , 1 I I I i I i '..'j 'I ,I "J, -. '9~ d- I I , MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 23, 1992 - 6:30 P.M. SENIOR CITIZENS CENTER CLASSROOM MEMBERS PRESENT: Grace Cooper, Sue Feeney, Rusty Martin, Linda Murray, Lisa Oxley, Robin Paetzold, Andy Penziner, Bruno Pigott, Keith Ruff, Maris Snider MEMBERS ABSENT: Mary Ann Dennis STAFF PReSENT: Nugent, Milkman, Lindsay, Penney, Atkins, Fosse, Neff PUBLIC PRESENT: Fred Tchang, Bill Snider CALL TO ORDER: Vice-Chairperson Murray called the meeting to order at 6:30 p.m. CONSIDERATION OF MINUTES OF THE AUGUST 26.1992. MEETING: Oxley moved to approve the minutes of the August 26, 1992, meeting. Ruff seconded. The motion carried on a 7-0 vote. (Paetzold and Pigott arrived at 6:31 p.m.) PUBLIC/MEMBER DISCUSSION: Murray referred to a memorandum received by the Committee from the Mayor's Youth Employment Program. Milkman explained that this is the last monthly report which is needed for an ongoing project, the Fairmeadows Project. (Penziner arrived at 6:32 p.m.) REPORTS: City Council reoort - Murray thanked the City Council for reappointing the Committee's Mary Ann Dennis, Keith Ruff and Grace Cooper. She reviewed the vacancies on City Boards and Commissions. Nugent reported that the Greater Iowa City Housing Fellowship (GICHF) had received $325,000 in HOME funds, She said local lenders will also offer up to $200,000 in low interest loans to the program. She said that the GICHF purchased one duplex and intends to purchase three more, and asked that Nugent express their appreciation to the Committee for CCN's support. Housino Commission Uodate - There was not a report at this time. 013/1 " . .~ - ;...... "'~' . Committee on Community Needs September 23, 1992 Page 2 FEEDBACK ON THE BUS TOUR OF CDBG PROJECTS: Cooper said the tour made her feel there is tangible proof in the community that CDBG funds are at work in Iowa City. Martin said that too much information was presented on the amount of funds used and he would have preferred to have more general information, such as what represents the typical expenditure or those projects that have exceeded the average. Murray said she liked seeing the rehabilitation projects, but would have liked to have seen more of other types of projects that had been funded with CDBG funds. Milkman stated that the Committee could have a tour approximately every six months for those interested in specific projects for more detailed information or for a tour of just a few projects. She said these tours could be based on the interest of the Committee members and times could be arranged for those wishing to attend, Cooper said it would be valuable to tour 2-3 projects more extensively. There was a consensus to have such tours at times other than regular meeting times. Milkman stated that a tour of the United Action for Youth properties could be done in the near future. Murray stated that Dennis will be present at the United Way budget hearings with Paetz old serving as an alternate. She distributed a schedule for these hearings and asked for others to notify Dennis and Paetz old if they would be able to serve as additional alternates, ADA REGULATIONS AND CURB RAMPS: Steve Atkins, City Manager, stated thatthe Americans with Disabilities Act (ADA) regulations will involve the City's Capital Improvement Program with regard to the installation of curb ramps. He said that most of the curb ramps to date have been installed under the guidelines established by the CDBG program. He reminded the Committee that a few years ago, Iowa City began using road use tax and general revenue funds in order to install curb ramps. He added the federal government has issued specific design standards regarding curb ramps that do not reflect climatic differences across the country, community interest, or cost. He said the final interpretation of what design curb ramps must conform to has yet to be issued and the City has postponed further curb ramp work until these regulations have been issued. He said under one interpretation that has been presented, the existing curb ramps in Iowa City would be acceptable, but under another interpretation the existing ramps would need to be replaced. He said the City hes mapped out areas needing ramps to be in compliance and that there will be 1500 ramps required at a cost of approximately $1.2 million. He said the City will be allowed three years to fulfill this obligation. He said that these figures assume that the existing work is acceptable. Atkins said that if the existing work is not acceptable, then the project will cost over $3 million. Atkins stressed that Iowa City is supportive of the spirit of the law, but that it must be considered in the context of the Iowa tax freeze that has been put in place for the next three years. He said that Iowa City does not know what sanctions will be in place for non-compliance and emphasized that Iowa City will do its best to comply with the regulations. Atkins noted that the property tax freeze has limited the ability of the community to acquire funds for the project. He said that the community could use road tax funds to complete curb ramp requirements, but said that the City Council will need to prioritize projects and might need to borrow funds in order to complete the project. Rick Fosse, City Engineer, stated that issues to be considered include slope, texture, color and sound of the ramps. He stressed that slope is an important factor to be considered. He said texture is difficuit because there is a requirement that there be truncated domes to serve as tactile warning that individuals are entering a crosswaik. He said this could cause problems " -. Committee on Community Needs September 23, 1992 Page 3 with the clearing of snow and accumulation of ice between the domes. He said more details are still needed on the color requirements and that the sound requirements require that there be variations in sound when someone is going over a curb ramp. He said that the City is delaying further installation because they don't want to build ramps at insufficient standards that will then need to be replaced or to spend more than will actually be necessary. Atkins noted that a decrease in the slope percentage will increase the cost of each ramp. Ruff said he would like to see the lip on the ramps modified. He noted that most regulations have grace periOds and said it is wise for the City to wait before constructing more curb ramps. Atkins indicated that the intent of the law is clear as far as what the City needs to accomplish and said that he does not want to put off a large expense. Snider said she spoke with a representative from Des Moines, who serves on the Commission of Persons with Disabilities, regarding the detector warning strips and he had suggested using a broom to texturize the ramps instead of the truncated domes. In response to a question from Murray, Atkins stated that the existing ramps would need to be reconstructed if the new interpretation does not allow for the method that they were constructed under. He said the goal is to make all of the community accessible. Snider expressed her preference for straight curb ramps, and not the ones that curve. Fosse stated that he understands the prOblem that exists, but said that the type of ramp is often determined by the width of the street and the distance from the sidewalk to the curb, In response to a question from Martin, Atkins stated that City staff is in contact with the federal government frequently on this issue. HUMAN SERVICES INFORMATION PRESENTATION: (Presentation televised by Bob Hardy, Cable TV Assistant, for future broadcasts.) Marge Penney, Human Services Coordinator for the Johnson County Council of Governments, stated that in her position, she works with Iowa City, Coralville, and Johnson County on human services issues, She said she would prefer to have interaction with the Committee members during her presentation because this is a complicated issue and their questions will give her some guidance as to what is of interest to the members. Penney explained this is her 20th year of involvement in human services in Johnson County and said she began as director of the Free Medical Clinic. She explained that in that capacity, she became involved in the United Way hearings. She said after ending her involvement in the Free Medical Clinic, she continued her involvement in the United Way hearings in a citizen capacity, She explained that she has also worked with the Johnson County Auditor's office with issues regarding funding for people with disabilities. Penney said she hopes her background gives her a broad scope with regard to human services issues. Penney stated that the delivery of human services in Johnson County is complex besed on the bureaucracy of the federal, state and local government requirements. She noted that some of the regulations are contradictory with other regulations. Penney said there is a good side to the complexity and diversity in Johnson County because some communities attempt to make needs fit what is offered, while in Johnson County, the services are tailored around the needs of the individuals, She noted that this can complicate the delivery of services. Penney said that in Johnson County, she finds that agencies deal with problems where headway can be made and people's lives will be impacted, She emphasized that there is a great deal of communication and cooperation among the agencies'in Johnson County. She noted that she sees a pattern of people coming from outside of Johnson County to work with human services in this area and they are surprised by the amount of cooperation that is found between the agencies within this . -....-- ..........-.. #2. I Committee on Community Needs September 23, 1992 Page 4 community, Penney indicated that CCN is consistently presented with proposals about problems and issues that the members are not experts on. She said that citizen committees need to be bright, interested, herd working, and willing to grapple with the difficult issues a'nd that the Community Deveiopment staff and she can be a resource for more specific information for the committee members, Penney explained that she does present reports to the Committee at their funding hearings on agencies that are related to human services, but stressed t~at she is available to answer other questions about the agencies throughout the year. Penney explained that the Joint Hearing Process involves cooperation between the area funders, Johnson County and Iowa City, Coralville and the United Way. She explained that in most communities and previously in Johnson County, the agencies were required to request funds separately from each body. She indicated that currently in Johnson County, one request is submitted to all of the funders through Penney's office. She said hearings are held with the United Way Allocation and Planning Committees, the City of Iowa City, Johnson County and the City of Coralville. She said there is cooperation between the bodies up to the point of making the decision itself. In response to a question from Nugent, Penney stated that Mary Ann Madden works with the chairpersons of the allocation and planning committees to make appointments to the United Way funding boards. She stressed that this is a citizen committee so there is an attempt to have diversity among the members. In response to a question from Martin, Penney stated that the representatives of local governments are elected officials, but that other people are present, such as CCN representatives and representatives from other organizations within the community. Penney explained that a/l of the budgets are compiled into one binder that presents a general picture 0\ the agencies, 'oath \i"a"cia\\~ ami programmatically, Milkman noted that the community development staff uses the book when information is needed on what other sources of funds sub recipients receive. She said these books could be made available to CCN members during the hearings if requested. In response to a question from Martin, Penney explained that most of the local human service agencies are private, not for profit organizations. She stressed that there is a great variation in their size, and they can be affiliated with national organizations or just be local organiza- tions. She explained to the Committee that the Johnson County Services Index provides information on services that are available in Johnson County with a description provided for each agency listed. She said the index also provides information to agencies in order to make referrals. She indicated that this fall, her office will begin work on the ninth edition of the index. Penney stated that copies of the index are available at the Iowa City Public Library. She explained how the agencies are categorized in the index. In response to a question from Martin, Penney said that approximately 30 agencies get block grant funds from local bodies through the United Way hearings, She said that the current year's oparational allocations are as follows: Iowa City - $300,000, Coralville - $13,500, United Way - $613,000, and Johnson County. $1,690,000. Penney stressed that in the state of Iowa, the county is generally the major funder of human services. She noted that Iowa City provides funds for the operation of human services in part with CDBG funds and Johnson County also uses purchase of service funding, She explained that purchase of service funding is when the County is billed for services that were provided to a client. Penney stated that funds are also available directly from the state or federal governments as well as private sources. Murray asked if funding is ever cut off for individual agencies. Penney responded that this generally does not occur at the local level, but stressed that the funding pattern can shift, especially after the mission or focus of an agency has changed, ~3JI -- 1.- -. Committee on Community Needs September 23, 1992 Page 5 Penney explained that her office reviews the budgets both financially and to see how the agency's activities interrelate. With regard to duplication of services, Penney stressed that this is generally worked out early in the process, She used an example of the Emergency Shelter grants and how originally the state established a level of funding for Iowa City, but all three agencies were able to work together to determine what each agency should request. Milkman noted that when agencies request CDBG funding, the agencies often consider how the request will impact other agencies and what the total amount is that is available for all agencies. In response to a question from Martin, Penney stated that the United Way funding of $613,000 does not include designated gifts. She explained that in Johnson County, designated gifts are not considered in the United Way allocation and planning process. She noted that last year $94,000 were given as designated gifts. Martin asked how much should an agency spend on administrative costs and fundraising. Penney stated that the funders do not try to make all agencies try to conform to the same model. She noted that Goodwill Industries uses their national accounting policy which differs from the process used by most of the agencies in this area. She said there are also small agencies in which the director also provides direct service in addition to administrative services. FUNDING SUBCOMMITTEE: Murray reported that at the October meeting, the Committee will discuss this item after the members have had a chance to review the proposed changes. She said the final version will need to be completed by November of this year. She asked that members send comments to Nugent by October 12, 1992, in order to be included in the November CCN pa'cket. Penziner said he would like to have the full Committee review the questions that are included in the packet. The subcommittee agreed to meet prior to the October meeting. Penziner noted that the changes and modifications are small. Nugent said that she included the CDBG funding request application and would like to have feedback or suggestions on the form from the Committee members by October 12, 1992, if possible. Milkman stated that the CDBG ranking and allocation process should clarify that the allocations must be consistent with the CHAS and CD Plan. Penziner said the attempt was to soften this message and said maybe this subcommittee went too far. Murray suggested going back to the stronger language that was used originally. In response to a question from Martin, Milkman stated that the Committee will review the CHAS in October and the Committee will soon begin work on the CD Plan. GRANTEE PERFORMANCE REPORT: Milkman explained that this is the only detailed document that HUD sees about the projects in this community. She explained that this is how HUD judges a program annually. She said that the Grantee Performance Report records everything that funds are spent on and includes projects that carryover from previous years. She noted that this was also an 18-month long program year. Milkman reviewed the statement of objectives which included housing objectives, concentration on neighborhoods and economic development, creation of community facilities and improvements as well as administration of the program. She explained that each project is listed and the document explains what objectives each project meets. (Paetzold left at 7:58 p.m,) ~311 -. Committee on Community Needs September 23, 1992 Page 6 Lindsay reviewed the activities summary. She indicated that the figures at the bottom of page 11 indicate that $856,683 were spent during the program year. She noted that $17,571 of the $39,551 carryover are obligated to two projects, In response to a question from Murray, Lindsay stated that information on the Housing Downpayment Assistance Program initially only went to the banks, but has since been forwarded to the loan officers, She stated that one person was helped prior to June 30, 1992, and two families have since received funds through the program. In response to a question from Murray, Milkman explained that the contingency provides funding for project overruns. She explained that if a project overspends by more than 10% of the project budget, the subrecipient must go back to the Committee for approval. Milkman stressed that more projects underspend than overspend. She stated that the total funds underspent were approximately $7,000 for the year. Lindsay explained that the status of funds Parts I and" gives an overall picture of sources of funds and expenditures. She explained that Part III shows the sources of income for the program. She said that generally the program retains income until the following year and then includes it with the allocation for distribution. She stated that Part II specifies what funds actually benefitted low- moderate income individuals and noted that this amount is 99 + %. With regard to direct benefit, Lindsay stated that this specifies who is assisted by the CDBG program in Iowa City. She explained that it includes all households assisted by a project even if other funds were used. She stated that low income households are those at 50% of the median income and below and moderate income is 51-80% of the median income. Milkman stated that the last section of the document lists what Iowa City is doing to affirmatively promote fair housing in the community. She stated that staff works with the Human Rights Commission which handles complaints and stressed that the programs do not discriminate. She noted that participating landlords also sign a document that states that they do not discriminate in providing housing. She asked for comments from the Committee. Penziner asked if there is pressure in the CDBG guidelines to have the objectives stated in measurable terms. He said he didn't see any statement that would specify that the objectives were met, such as to what the degree conditions were improved. Nugent responded that the CD Plan could have quantifiable objectives like the CHAS does if the Committee desires this. In response to a question from Murray, Milkman stated that the Villa Gardens projects will have limited rent and this is the reason for the subsidized construction costs. She stressed that tenants can still use vouchers in order to pay their rent. Murray expressed her satisfaction with the timeliness of completion of the Villa Gardens project. Martin commented on how high the percentage is of low-moderate income individuals served by CDBG projects. AUGUST PROJECT REPORTS: United Action for Youth - Pigott stated that $40,000 in CDBG funds was received this year and that $40,000 might be received next year based on United Action for Youth's own fund raising efforts, He explained that six offices are in the new structure and it also includes counseling for teen moms, He said that UA Y is waiting for a response for a U,S, West Direct grant that it submitted as weil as a Northwest Area Trust grant. He said they are also working to obtain a grant from the Kresge Foundation. Pigott reported that the capital campaign is continuing and that representatives of UA Yare talking with individual donors. He stressed that the space was definitely needed and is being used. Eastern Iowa Communitv Mental Health Center - Acouisition - Oxley reported that a three. story building with approximately 10 parking spaces was acquired. She stated that the sale of the house was closed on July 31, 1992, and the current leases did expire on August 31, OZ311 - - ...,-- - '. "1 'I , ' -. Committee on Community Needs September 23, 1992 Page 7 1992 for a doctor's office on the second floor. She said the building will be used for office space and counseling services. She reported that there were $71.150 in CDBG funds used and the purchase price was $186,500. She noted that Johnson County provided the balance needed for purchase of the structure as well as renovation. Free Medical Clinic Laboratorv Imorovements - Murray reported that the project has not yet begun. Lindsay stated that the space is leased so the requirement for a three-way contract has necessitated that there be additional time for review. Ruff asked what is being done to overcome the inaccessibility of the building. Murray stated that this is a big concern of the Board of Directors for the Free Medical Clinic, but the only solution seems to be to move. Snider stated that the Free Medical Clinic can refer people with disabilities to private physicians and Johnson County will reimburse the physicians for their services. It was noted that very few people know about this alternative. . '..1, ADJOURNMENT: Ruff moved to adjourn at 8:33 p.m. Cooper seconded. The motion carried unanimously, Minutes submitted by Mary Jo Neff. ccn9.23 ~311 ( '.;;'" .C.',....;