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HomeMy WebLinkAbout1992-11-10 Bd Comm minutes ~~\ ~ ., , MINUTES IOWA CITY HUMAN RIGHTS COMMISSION OCTOBER 26, 1992 SENIOR CENTER CLASSROOM DRAfT MEMBERS PRESENT: Sara Mehlin, Marcia Ceaser, Alison Ames Galstad, Chia.Hsing Lu, Rosie Starr, Jason Chen MEMBERS ABSENT: Dorothy Paul, Haywood Belle, Ken Gatlin STAFF PRESENT: Alice Harris RECOMMENDATIONS TO CITY COUNCIL: None. REQUEST TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None. RECOGNITION OF PUBLIC AND NEWS MEDIA: Don Flores. Iowa City Press-Citizen. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: A vote was taken on case EISA 6.4-9107 to administrativell( close because complainant wants to request right to sue from the state Iowa Civil Rights Commission. Galstad made motion. Ceaser seconded. Vote unanimously carried. CALL TO ORDER: The meeting was called to ordar by Vice Chair Lu. The next Commission meeting is sche'duled for November 23, 1992, in the Senior Center C,lassroom at 7:00 p.m. Chen made a motion to approve the minutes of September 28, 1992, contingent upon the correction being me de that Belle seconded the approval of minutes rather than Lu. Ceaser seconded. Motion carried. CASES PENDING: Team A reported their case is still in concliiation. On case E/R 12-10.9013. no probable cause. Case E/RET 1-23'9207 . no report. Team B . no report on two cases. Team C . one case is still in conciliation. Case EIPRS DNO 9.3.9105. probable cause. E/S RET 9.27-9012 . no probable cause. Chen reported that case EIR RET 1-23.9207 would be expedited. :J.3?S' Iowa City Human Rights Commission October 26, 1992 Page 2 REPORTS OF COMMISSIONERS: Lu reported attendance at the Reach program, the workshop put on by Ray Haines at the Ironman Inn was very interesting. Belle, Galstad, Starr, Chen and Harris attended. Lu commented he enjoyed both presentations of Chen and Galstad. Ceaser reported she gave a speech on campus concerning former Yugoslavia and human rights and she was on Channel 7 news. Mehlin reported she was spokesperson for the ERA Coalition for Johnson County and did receive good press coverage. NEW BUSINESS: Harris reported 67 reservations for breakfast. She is giving a presentation on sexual, harassment in Washington, Iowa the evening of October 27 to the business professional women's group, Chen and Starr agreed to call persons who nominated the award winners to speak at the presentation. Chen announced Cornel West, Director of African.American Studies at Princeton, is scheduled to give a lecture this spring and he is requesting that the Commission Co.sponsor the event. PUBliC DISCUSSION: Discussion among the Commissioners resulted in the suggestion to put revision of ordinance on the next agenda and have Burnside explain the process. Adjournment. lJvclo.2e.1T'in tJ.398 .. 'I 1 , " , I I I I I ! ~, , 'll\?:) \ MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY. SEPTEMBER 15. 1992 - 5:30 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: John Ockenfels, Howard Horan, Pat Foster Robert Hicks, Richard Blum Ron O'Neil, Anne Burnside MEMBERS ABSENT: STAFF PRESENT: CALL TO ORDER: Vice-chairperson Ockenfels called the meeting to order at 6: 02 p.m. A quorum of the Commission was present. APPROVAL OF MINUTES: The minutes of the August 1S, 1992, Commission meeting were approved as presented. AUTHORIZATION OF EXPENDITURES: O'Neil stated that several of the expenses listed were in connection with installation of the air conditioner on the second floor. O'Neil reminded .the Commission that some compensation agreement should be arranged with rCFS for providing the air conditioner. Jones, from ICFS, stated that he donated the unit to the Commission. Foster moved to approve the expenditures as submitted. Horan seconded the motion and the expenditures were approved on a 3 - 0 vote. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: Jones circulated material relating to the health of the general aviation industry. He will send the material to the Commission members not present. O'Neil'reminded the Commission that the public hearing for Hawkeye Aviation was not officially closed. Burnside suggested this item be on the agenda at the next meeting. ITEMS FOR DISCUSSION/ACTION: II. Bird control : United hangar - The previous meeting, Jones had requested the Commission participate in installing tarps in the United hangar to block birds from roosting in the trusses. The Commission had requested more information from rCFS. Jones stated he had not calculated labor costs, but the material would be around $ 700.00. He was not able to determine how much time would be required for installation. ~3r9 The Commission stated an interest in participating in the project and asked Jones to provide a more accurate accounting of the project before they could commit to how much they would be willing to assist. This will be an agenda item at the next meeting. b. Sky Divers' request - Horan met with the skydiving group to determine what their needs would be. They indicated they would want to jump only during the week and only with experienced parachutists, not students. Copies of their insurance requirements were circulated. Burnside will meet with Kev~n O'Malley to discuss the activity as it relates to insurance needs. Burns ide recommended contacting other airports that allowed parachute operations on site. Horan will contact Boone and Ames. This item will be deferred and be an agenda item at the next meeting. CHAIRPERSON'S REPORT: Ockenfels reminded the Commission that the next Open House for the Airport Relocation Feasibility study is October 5, from 6:00 p.m. to 8:00 p.m. at Montgomery Hall at the Johnson County Fairgrounds. COMMISSION MEMBERS' REPORT: No items were presented. ADMINISTRATIVE REPORT: 0' Neil contacted the appraiser working on the runway protection zone easements. He. is willing to provide the Commission with the information he has accumulated up to this time and close the contract. O'Neil will terminate the project. O'Neil has taken applications for the advisory Commission member to the City Clerk's office and the Board of Supervisors office. No applications have been returned at this time. O'Neil has contacted Senator Harkin's office in relation to an article by the FAA that they are interested in establishing some aircraft simulator facilities to allow pilots to upgrade their ratings or obtain different ratings. This may be a project similar to the driving simulator scheduled to be built at the Oakdale campus. O'Neil will attempt to obtain more information on this subject. A memo was distributed to the Commission members discussing several bUdget issues. O'Neil requested the Commission members review the memo and inform O'Neil if they want any of the issues to be on the agenda for next month. The capital improvement projects will need to be prioritized. 01.399 ., I . , -. The City, through the Public Works Department, is applying for a storm Water Management Permit. The application must be filed by October 1, 1992. The application and the five year permit will cost $ 550. There is a question on whether the city or ICFS is responsible for the permit. No activity conducted on the Airport by the city requires a permit. Only activities conducted by ICFS require the site to have a permit. O'Neil will discuss this issue with ICFS. SET NEXT REGULAR MEETING: The next regular meeting is scheduled for October 20, 1992, at 5: 30 p.m. ADJOURNMENT : Horan moved to adjourn the meeting. Foster seconded the motion and the meeting was adjourned at 7:03 p.m. , halrperson \j,,(,v OcJ<u-!;./s V, c. e.. (ha.1 /" ;l3~~ -. ~~~) ;.0:" t I , October 15, 1992 LIDRARY BOARD MINUTES SPECIAL BOARD MEETING OF OCTOBER 15, 1992 4:00 PM IN 2ND FLOOR ADI\UNISTRATIVE CONFERENCE ROOM BOARD MEMBERS PRESENT: Anne Hargrave, Jeri Hobart, Phil Hubbard, Gary Lundquist, Kathy Moyers, Anne Spencer, Kent Swaim, Chuck Traw BOARD MEMBERS ABSENT: Steve Greenleaf STAFF PRESENT: Maeve Clark, Susan Craig, Lolly Eggers, Martha Lubaroff, Hal Penick, Carol Spaziani, Debbie Sales OTHERS PRESENT; MEETING WAS CALLED TO ORDER AT 4:08 PM This meeting was scheduled as a Budget review meeting. Board members had received draft copies of budget documents, The Division Statement goals were reviewed. There were few revisions. Eggers commented on the documents provided; A proposed use of Library Levy income for FY93-95 FY94 Budget in Brief which displays the actual expenditures since FY88 and the projections for FY94. Draft of the City Forms displaying the Finance Department projection and Library adjustments with justifications. There was discussion regarding prioritization of capital outlay expenses. Also, a clarification about decisions on special project expenditures that could be delayed untillhe spring and be paid for from Non Operating Budget Undesignated Funds. (NOBU) There were no major discrepancies or changes in the budget and the Board will receive the final version of the budget in the City's format next week at the regular Board meeting at which time they will have the opportunity to approve it fonnally. , OJ.l/()O -. Meeting was adjourned a15:30 pm by Traw and Hobart. Submitted by Martha Lubaroff dlll ao .. I I , , I ! ! '.\ : :. -. ') \o'Z, ~ LmRARY BOARD MINUTES BOARD MEETING OF OCTOBER 23, 1992 4:00 PM IN 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM BOARD MEMBERS PRESENT: Stephen Greenleaf, Anne Hargrave, Jeri Hobart, Phil Hubbard, Gary Lundquist, Kathy Moyers, Anne Spencer, Kent Swaim BOARD MEMBERS ABSENT: Chuck Traw STAFF PRESENT: Maeve Clark, Lolly Eggers, Debb Green, Martha Lubaroff, Debbie Sales, Carol Spaziani OTHERS PRESENT: Carol Albin, Practicum Student MEETING WAS CALLED TO ORDER AT 4:14 PM APPROVAL OF MINUTES; The minutes for the special meeting of September 22, 1992 were approved. Hubbard/Hobart The minutes for the regular meeting of September 24, 1992 were approved. Greenleaf/Lundquist FINANCIAL REPORTS Eggers reviewed lhe 1st Quarter Receipts of FY93 compared to FY92. The first quarter financial reports show a 5 % decrease in receipts over a year ago. They would be up if the computer had been able to accrue fines during lhe three week transition to new software. The computer vendor gave us a credit to cover this loss of revenue. She pointed out that the decrease in this 1st quarter for fee cards was due to the end of the year purchase of fee cards by library users who were informed that the price would be raised starting July 1, 1992. It was noted that income from the Regional Reference Office contract will be included in this report in the future. The 1st Quarter expenditures were lhen reviewed. Some discrepancies were clarified. The Gifts & Beqnests report does not include $33,600 received this week from Foundation endowment income. The Finance Department's revision of library account numbers continues to make our reports less than 100 % correct, but we are getting closer, ~ l/ (;0 I'" , " ":',' October 23, 1992 DISBURSEMENTS: Disbursements for September, 1992 were approved. Hobart/Greenleaf. Visa card expenditures for September were reviewed. DIRECTOR'S REPORT: 1. Tom Gelman and Lolly Eggers presented a program on the library levy campaign al the annual conference of lhe Iowa Library Association in Waterloo, October 8. Trustees and directors from many Iowa communities attended. Several are planning a fa II 1993 vote on a library levy for their community. 3. Eggers reminded the Board that the library mission statement is important because it helps keep the Board and staff focused on the business the library is in. The Trustees repeated an exercise done recently by library managers. They wrote down their ideas about the library's mission without reference to the officially adopted version. Eggers will analyze them and report back. A short, concise version of the mission statement would be most useful for fund raising, publications and other public information activities. 4. Eggers led a discussion on Board training and development needs. Board members said they most needed to hear reports on library operations so they could better handle questions about services and resources that they must field with the public. There was no consensus on a need for training for specific skills. They most enjoy and benefit from the reports from specific staff members. s. The FY93 First Quarter Goals & Objectives report was also distributed. Eggers pointed out that most service indicators are up 7 to 9 % over the same period a year ago but because of more hours open and a third person at the Information Desk nine hours a week, reference questions increasedby 28 %. AIl service desks had large increases in the number of questions handled. While use by Johnson County residents increased, it's share relative to Iowa Citians and reciprocal borrowers is declining. This could have a long-term impact on the Library's income for library services, 6. Board members were urged to participate in Reading Month activities, October 26 through November 21. Trustees Moyers and Hubbard will join City Manager Steve Atkins and Councilwoman Karen Kubby and others in talking aboul a favorite book at the Celebrity Book Talk Lunch on Oclober 28 at the library. Librarians from ICPL, the University of Iowa and the ICCSD will give reviews of new children's books on the following three Wednesdays, Hills Bank is the corporate sponsor of Reading Month. 7. The Library leam once again garnered a trophy for their fund raising skills on behalf of ' communily agencies during the Hospice Road Races. Support frorn the Library Board's ~l/~o ,."',.':,....... ' , ':,,'....;.,' ,'," f.~llrl". 1:;,,"8" ,M.'Jll'~l..-::i,.;),;','.:., h1~ ~ ~~~tJl".;':$'!/,:i":I,':i,..I' " ~. ~ ~ ! lC.:;..""-~-~...- October 23, 1992 gift fund and the leadership of Martha Lubaroff also contribuled to the library's good showing. PRESIDENT'S REPORT Swaim reported on the reactivation of the Facilities Planning Commiltee. It will consist of Swaim, Traw, Greenleaf, Hargrave, Eggers, Craig, Spaziani, Green. They will be meeting during the early part of November and plan to have a report to present to the Board by June 30. The charge for the commitlee was defined along with proposed methods and a timeline. ANNOUNCEMENTS FROM MEMBERS; Moyers announced that Ed Zastrow received the "Member of the Year" award at the recent !LA meeting in Waterloo. He has been an active member of the ILA and a key lobbyist during the past year for the libraries in Iowa. Currently he serves as President of the East Central Regional Library Board. DEVELOPMENT DIRECTOR REPORT; Sales thanked the Board for their attendance at the joint Friends/Foundation/Trnstees Board Meeting at which time the plan for the merger of Foundation and Friends was approved by both the Friends and the Foundation Boards. Because the Friends is a membership organization it also needs approval from the members: a two-thirds Yes vote from 10% or more of the total members who must attend or send their proxy to a special meeting. At tltis point the number of proxy votes received from Friends members is already more than the amount needed to pass the merger resolution. Board members were encouraged to attend tltis meeting on November 2. This is the final step for approval of the merger. A copy of the Foundation's FY92 1st Quarter report was distributed to the Board. Funds raised this quarter include $11,835 for the Sustaining Fund and $13,540 for the Endowment Fund. Sales asked approval from the Board to tenninate the Mary Wullweber Trust for the library in order to put the assets of the trust into the Foundation's Endowment Fund. She explained that annual fees for the small trust accounl took nearly one third of the annual income. As part of the Endowment Fund, most of the income can be spent for the intended purpose of the account- purchase of library materials. The Board approved unanimously. Lundquist/Greenleaf. Sales reported on two successful proposals approved by the Gannett Foundation. About $3,700 has been approved for the purchase of "Dial-A-Story" equipment for the Children's Room and the Oxford English Dictionary on CD. Rom to add to REFNet. It was also announced that Board Member Anne Hargrave will donate a four foot Paddington to the Library to replace 3 J'If;O -, '.v,.....'_.,"- October 23, 1992 Paddington IV who is nearing retirement. FY94 Budeet Droposal: This final version of the budget was dislributed 10 the Board earlier in the week. The only change since a week ago was the addition of $4000 for expenses for hiring a library director during FY94. The $2,345,000 proposed budget was approved unanimously. Greenleaf/Lundquist. Apnrove the ICPL proposal reeardine needs for Channel 20: Spaziani and Ashe summarized the proposal drafted by the Channel 20 Task Force of the library. This proposal goes 10 Cable Specialist Drew Shaffer for use in preparing lhe City's proposals for the upcoming refranchising negotiations with TCI. The basic premise is thaI the library should not give up control of the Channel. The library's objectives and tasks of its current five year plan include improving video production and accessibility in terms of programming as well as producing and preserving certain resources in a video format. The proposal includes a request for funds for equipmenl and facilities to be used in lhe negotiating process with TCI. ICPL is also willing to consider participation in a Public, Education, Government Library (PEGL) Center in order to pool cable resources in a economical coordinated plan. . The proposal includes plans to improve Meeting Room A in order to use it as a the principal facility for cablecasting meetings and group activities for all access channels. The City has hired two cable consultants to help them with the refranchising process. A needs assessment questionnaire will be sent soon to communily organizations. AIl the local channels will turn in proposals similar to the library's and the consultant will review them. The Task Force asked for approval of its prnposal. President Swaim thanked all the members of the Task Force including Library Trustee Gary Lundquist for their efforts in putting together the proposal and presenting it. The Board voted unanimously to approve the proposal for submission. Moyers/Greenleaf. The meeting was adjourned at 6: 10 pm. Greenleaf/Lundquist Submitted by Martha Lubaroff 4 ;;'I~O .- - -----...... -. " ~~') ~ "" . MINUTES IOWA CITY BOARD OF ADJUSTMENT OCTOBER 14, 1992 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS ifjl"1'i"'~J"',""1' ' n\n";"""""'i -.,t!.N' ~ii~J.':;."";,:",,:: . ..\I.. :/' , ~"hioo'\ "n , "~U)~"l (~ Iipproval ---.J MEMBERS PRESENT: Larry Baker, Ernie Galer. John Pelton, Rich Vogelzang MEMBERS ABSENT: Catherine Johnson STAFF PRESENT: Melody Rockwell, Marsha Bormann, Mary Jo Neff CALL TO ORDER: Chairperson Pelton called the meeting to order at 4:34 p.m. Rockwell introduced Charlie Denney, the new Associate Planner for the Johnson Council of Governments and the Department of Planning and Community Development. CONSIDERATION OF THE MINUTES OF SEPTEMBER 1 , 1992. AND SEPTEMBER 9 , 1992: MOTION: Galer moved to approve the minutes of the September 1. 1992, meeting. Pelton seconded. The motion carried on a 4-0 vote. MOTION: Galer moved to approve the minutes of the September 9, 1992, meeting. Baker seconded. The motion carried on a 4-0 vote. SPECIAL EXCEPTION ITEMS: 1. EXC 92-0025. Public hearing on e request submitted by Joseph and Mary Brown, for a special exception to permit a yard modification for property located in the RS-5 zone at 330 Windsor Drive. (Withdrawal requested by the applicant.) Pelton noted that the applicant had requested that this item be withdrawn from consideration. MOTION: Pelton moved to withdraw EXC92-0025 from consideration. Vogelzang seconded. The motion carried on a 4-0 vote. 2. EXC 92-0026. Public hearing on a request submitted by Drs. G. N. Schreffler and T. J. McDonald, on behalf of property, owner Dan J. Glasgow, for a special exception to permit an office use, a chiropractic clinic, in the CN.1 zone at 351 First Avenue. Rockwell reviewed the staff report dated October 14, 1992. She also presented a staff memorandum dated October 14, 1992. regarding the parking area trees. Staff recommended approval of EXC92.0026. a special exception to permit establishment of a chiropractic office in the CN-1 zone for property located at 351 First Avenue, subject to the parking area tree requirements for the request property being met prior to the issuance of an occupancy permit for the office use. In response to a question from Baker, Rockwell noted that this tract was located east to Dr. Parrott's proposed dental office. The property to the south Is vacant. but there is a proposal to subdivide the property to the south from the lot intended for Dr, Parrott. ~~Ol , '. .,.1. , " . , 1 .-, FP /2f . '~'I :1". .. ' ,': !~. , , .;.... .-.,!. ',' L", " .\~ ':', -, Board of Adjustment October 14, 1992 Page 2 PU8L1C DISCUSSION: Dr, Terrv McDonald, Aoolicant, slated that he was in agreement with the staff recom- mendation and was available to answer questions. In response to a question from Pelton, Rockwell stated that the property owner, Dan Glasgow. was aware that the parking area tree requirements needed to be met. McDonald indicated that Glasgow had given him a verbal commitment to comply with the parking area tree requirements. Pelton clarified that this would be a condition placed on approval and that no occupancy permit would be granted until the tree requirements were met. MOTION: Vogelzang moved to approve EXC 92-0026, a special exception to permit establishment of a chiropractic office in the CN-l zone for property located at 351 First Avenue. subject to the parking area tree requirements for the request property being met prior to the Issuance of an occupancy permit for the office use. Baker seconded. The rnotlon carried on a 4.0 vote. 3. EXC 92.0027. Public hearing on a request submitted by Tom and Mary Hoyer for a special exception to permit a side yard modification for property located in the RS-5 zone at 445 Peterson Street. Rockwell reviewed the staff report dated October 14, 1992. Staff recommended approval of EXC92.0027. e request to reduce the side yard requirement from five feet to a setback line running the 17.5 foot length of the enclosed, roofed porch from a 2.3 foot setback point at the southwest corner of the enclosed porch to a 3.3 foot setback point at the northwest corner of the enclosed porch for property located at 445 Peterson Street, subject to, prior to the issuance of a building permit, the applicant securing a no-build easement establishing a new line for set beck compliance purposes for both the 445 Peterson Street property and the 3422 Shamrock Drive property. The no.build easement must be approved by the City Attorney's Office and require notification of the City of Iowa City Department of Housing and Inspection Services of any abrogation of said easement. In response to a question from Pelton, Rockwell stated that if the special exception request were approvad without a no.build easement, the applicant would not meet building code regulations related to lire safety, In response to a question from Galer, Rockwell indicated that the easement should be located a minimum of three feet from the porch and that the adjacent property owner could not build within five feet of this easement line. She indicated that the no.build easement would establish a new line for the purposes of setbacks. Bormann stressed that the adjacent property owner must agree to the no-build easement. Rockwell reported that Mr. Keasler, the adjacent property owner, had indicated his support of the request. PUBLIC DISCUSSION: Tom Hover, 445 Peterson Street. stated that he agreed with the staff recommenda- tion. He explained that he had applied for a building permit. There was a misunder- standing, because he thought that he could proceed with building the porch once the footings had been checked. He explained that a City inspector left a note saying that ~i/ 01 Board of Adjustment October 14, 1992 Page 3 the footings were acceptable, so he went ahead and called the contractor to begin construction. He stressed that the City had drawings of the porch so the City should have known that it wasn't going to be an open deck. He stated that approximafely four weeks after the deck had been completed, the City called to say that he had not picked up the building permit. Hoyer said that when he went to pick up the permit, he was told that he had constructed the porch within the setback area. He stressed that the footings were in line with the old footings and that he wished the Housing and Inspection Services Department would have told him of the problem sooner. Pelton stressed that an easement would be needed. Jim Keasler, 3422 Shamrock Drive, stated that when he moved into his home, he knew that the unenclosed deck was close to the property line. He did not believe the' value of his property would be decreased by the granting of this special exception. He asked if the no-build easement was actually needed. Pelton said that without the easement, the applicant would need to rebuild the porch or remove it. Keasler said that he would be willing to grant the easement under these circumstances. . BOARD DISCUSSION Pelton said that there was confusion over this matter and that staff had considered this in making its recommendation. He said in the interests of justice and considering the minimal impact as well as the fact that the neighbor was willing to grant the no-build easement. he was able to support this request: Galer noted that his main concern would be the feelings of the adjacent property owner. He stressed that the adjacent property owner had no problems with the request. MOTION: Baker moved to approve EXC 92.0027, a request to reduce the side yard requirement from five feet to a setback line ,running the 17.5-foot length of the enclosed, roofed porch from a 2.3-foot setback point at the southwest corner of the enclosed porch to a 3.3-foot setback point at the northwest corner of the enclosed porch for property located at 445 Peterson Street, subject to, prior to the Issuance of a bUilding permit, the applicant securing a no-build easement, establishing a new line for setback compliance purposes for both the 445 Peterson Street property and the 3422 Shamrock Drive property. The no-build easement must be approved by the City Attorney's Office and require notification of the City of Iowa City Department of Housing and Inspection Services of any abrogation of said easement. Pelton seconded, The motion carried on a 4-0 vote. 4, EXC 92-0028. Public hearing on a request submitted by Randall Verdick, for a special exception to permit a side yard modification for property located in the RS-5 zone at 1303 E. Davenport Street. Rockwell reviewed the staff report dated October 14, 1992, Staff recommended that EXC92.0028, a special exception to reduce the side yard requirement for property located at 1303 E, Davenport Street from five feet to three feet for the front five feet of the proposed garage be approved. ~'1() I Board of Adjustment October 14, 1992 Page 4 In response to a question from Galer, Rockwell indicated that she had received three calls of inquiry. but none of the callers expressed objections after she explained what the request involved. She said the Board had received a letter supporting the application from the most directly affected neighbor to the east. PUBLIC DISCUSSION Randall Verdick, aoolicant, stated that he was available to answer questions. BOARD DISCUSSION Pelton noted that there would be a small encroachment of only ten square feet. He noted that the topography of the tract was unique. the alternative would be stringent, and that the request would not impair property values. Vogelzang expressed his agreement. He stressed that this was a worthwhile improvement to the property. MOTION: Galer moved to approve EXC 92-0028, a special exception to reduce the side yard requirement for property located at 1303 E. Davenport Street from five feet to three feet for the front five feet of the proposed garage. Vogelzang seconded. The motion carried on a 4.0 vote. VARIANCE ITEM: 1. VAR92.0001. Public hearing on a request submitted by liter Bakkal and Zeynep Denizci Bakkal for a variance to eliminate parking requirements for property located in the CB-2 zone at 25 N. Van Buren Street. Deferral requested by the applicant. Pelton noted that the applicant had requested a deferral of this item. MOTION: Pelton moved to defer VAR92.0001 to the Board's November meeting. Galer seconded. The motion carried on a 4.0 vote. BOARD OF ADJUSTMENT INFORMATION: Rockwell provided a summary of the comments that were made at a land use law conference. On another issue, she noted the Board's approval of a request by Daniel Yaeger for a special exception would probably not be acted on by the applicant because it had been determined that the property was saturated with gas. Rockwell reported that with regard to Kennedy Plaza, the applicant will come back to the Boerd for an additional special exception because parking was shown on the site plan as being provided in the front yard along Gilbert Court. The Ordinance prohibits parking in a required front yard within 50 feet of a residential zone. She said that the City would waive the fee for the epplicant, but approval of the special exception by the Board was needed before construction of the project could proceed. Because of the City holiday occurring on November 11, 1992. it was agreed to reschedule the next Board of Adjustment meeting for November 12, 1992, at 4:30 p.m. Galer indicated that he would be out of town during the week of November 12, 1992, Rockwell reported that J'Iol I I , , -. Board of Adjustment October 14, 1992 Page 5 , , Pelton's term would end on January 1, , 992, and the City Council would make an appointment for this position on November 24, 1992. ADJOURNMENT: Pelton adjourned the meeting at 4:24 p.m. John Pelton, Chairperson Minutes submitted by Mary Jo Neff. \bo.1o.14 JIf~1 -. .d:OWf'r CI eoard of ~~bnr: R.EguLa.R Cel1Neil- medlN~ oc:f"o BeIe.. I "L I Cj q ;:;) '(;30 1>. m. ~],€.a.Se. Si9~ IN: ~Q.m.E.: I.-!-f ltd:J )~ j.~/ i/;-M./ ~~. Bc!c:l.qe.ss\ . '" , ~ ~'I" /f C Jv 7 /:. (-" '.-V' ;rl ,.:c, ' - . t/'tr t:?~7i1t~C'//9>- q. 3lJ-22 SIf)MIKDC~ f)/?W$ J'>O) r ~ J:C. 3. 4. ~ ,. 1. s. 9. 10. II. 'J. 13. ''1. ~_, , I I , il,/Ol -. v,"r .' MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION NOVEMBER 2, 1992 - 5:30 P,M. SENIOR CENTER ASSEMBLY ROOM -, :::~:-.~-:~:.":'.~:-:..,," ":',," ,.' ..... . "'/ I . r ". . .: ~ "." ;" i l - ""-. ,co" "" :.. __ ~ ~ , (', ;" " ":"''''''''01 .......J....... ," .,:",,;,..J;t ~---'-'-'-- . MEMBERS PRESENT: Joyce Barrett, Kevin Hanick, Kay Irelan, Betty Kelly, Doug Russell, Jay Semel MEMBERS ABSENT: Sue Licht STAFF PRESENT: Miklo, Neff OTHERS PRESENT: Thomas Charlton CALL TO ORDER: Chairperson Russell called the meeting to order at 5:35 p.m. He introduced and welcomed Irelan to the Commission. HISTORIC PRESERVATION PLAN: Russell reported that the Plan was presented to the Planning and Zoning Commission in October, which unanimously recommended that both the Neighborhood Strategies and Executive Summaries should be adopted into the Comprehensive Plan. He explained that the Design Review Committee recommended approval of the Design Review elements. He said this item was discussed at the informal Council meeting on October 26, 1992, and that the Historic Preservation Commission made a presentation at that time. He said at the October 27, 1992, City Council public hearing, there were 13 speakers in favor of the Plan, four in opposition to the plan, one speaker was neutral, and Russell also spoke at the meeting. Russell stated that the Council continued the public hearing to November 10, 1992. He noted that the Commission was meeting tonight in order to address the Council's concerns. Russell stated that there were four Council meetings ieft in 1992, and one of these meetings may be canceled. He stressed that the Commission wants to have a Plan adopted in this year and said that they will need to address all of the questions that have been raised about the Plan. Russell reported that he had drafted a memorandum with Miklo to specifically address the criticisms and questions that were raised. He explained that there were questions regarding Appendix N, the Clarion Memorandum, Russell suggested including introductions to Appendix N. He noted that some people feel that regulations are not appropriate and others simply want more specific information on what regulations might result from the Plan. Russell stated that the Mayor had raised questions today regarding financial hardShip and what inforrnation would be public record, He indicated that the Mayor had also asked if the Landmark designation would be with or without owner consent. Russell noted that the Clarion Memorandum indicates that designation without owner consent is not a taking of private property. Russell stated that Appendix N is a list of options for potential iegislative actions for consideration and that specific ordinances are not being recommended to the Council for approval. He emphasized that specific ordinance language can be debated at the time the Commission makes any legislative recommendations to the Council. ~I/o~ _._~':'-'---'.'-,---.-~ " , " -, ,.., , ~J 1--' , 1 ._, :/ /...... <"'i " , ','l"" ~- ..,-:-' -. Historic Preservation Commission November 2. 1992 Page 2 Russell stated that the Commission's memorandum include a paragraph regarding the neighborhood survey which included a favorable response regarding historic preservation. He suggested also including the petitions from the East Court Street and College Green neighbors requesting consideration for historic preservation district designation. Russell said it would also be a good idea to include a paragraph regarding the plenary sessions with information that the comments that were received at these sessions were generally favorable. He stressed the importance of bringing to the Council's attention the support that they may not be aware of for the Plan. Kelly suggested that the memorandum should address the good that the plan will do for the average property owner. Barrett expressed her agreement. She said an advantage of the Plan to people on the northside is the proposed protection of the design of neighborhoods. In response to a question from Hanick, Miklo stated that Karin Franklin will discuss with the Council the relationship between the Comprehensive Plan and the Historic Preservation Plan. Kelly said that,the memorandum should stress that the landmark ordinance gives property owners time to consider options other than demolition. She stated that the City of Des Moines has an effective landmark ordinance. Russell stressed that the historic districts are limited in scope and would apply to few property owners. Hanick noted that in a conservation district, a certificate of appropriateness would not be required. Russell said that the conservation districts would only address new construction and demolition. The Commission discussed instances where the Commission recommendation during the certificate of appropriateness process has saved property owners money. 'In response to a question from Semel, Russell stated that owner consent is not necessary for historic district designation. but he stressed that there are public hearings with written notice to all affected property owners in the proposed district. He said that these public hearings take place before the Historic Preservation Commission, the Planning and Zoning Commission and the City Council. Barrett stressed that members of the Commission are representative of the public. Miklo noted that there is also the possibility of appeal to the City Council with regard to Commission action. Hanick said that he feels the Commission should make a strong statement regarding Appendix N because he believes that it was taken out of context at the City Council meeting, Semel suggested emphasizing the limited nature of historic districts and how much support there is for the Plan in the community. Russell said he could include a response to the philosophical opposition to government regulations. He said while he can't agree with this position, it's important to note that regulations do exist and this is simply an additional regulation that is not harmful. There was a consensus that the format should address the concerns, show that additional support exists for the Plan and that a question and answer session should be added. SECTION 106 REVIEW - 624 S, CLINTON STREET: Miklo reported that this project involved the O'Reilly Hotel. He said that because federal funds were being used, federal regulations required that the City review the project regarding eligibility for the National Register of Historic Places! and for compliance with the Secretary JI/~ Historic Preservation Commission November 2, 1992 Page 3 of the Interior's Standards for Rehabilitation of Historic Buildings. He said the removal of portions of the porch revealed the silhouette of the original porch. He said that the proposal is to remove the west porch and replace it with a design that is consistent with the silhouette of the original porch. He said there is not much documentation on the building, but that it was constructed at the turn of the century and served railroad passengers. He stated that in the 1920s or 1930s the building was converted to a rooming house and the craftsman style porches were added at that time. He said it is his opinion that this structure is likely to be National Register eligible. Miklo reported that a handicapped access ramp of concrete and wood would be constructed on the south side of the building. He reported that the owner wants to add a fourth porch roof and Judy McClure of the State Historic Preservation Office had suggested that this should not be done since it was not part of the original structure. Miklo stated that in response, the developer is proposing a simplified design. He stated that there will also be a replacement of the fire escape on the back of the building and that all of the windows will be replaced with wood sash windows with a highly durable paint. He noted that most of the windows are in poor condition and the possibility of repair is questionable. He stressed that the windows will be replaced with windows of the same size and profile. Miklo said that he feels that this proposal meets the Secretary of the Interior standards. Hanick reported that he would abstain from a vote based on his involvement in the sale of the property. Russell moved to find that 624 S. Clinton Street may be National Register Eligible and that the rehabilitation plan is In compliance with the Secretary of Interior standards and finds that the plan as proposed should be approved, Including the porch over the western-most entry door as drawn with the recommendation that the four storm doors on the south side be compatible with the design of the building. Semel seconded. Irelan stated that the proposal would look better if all four porch roofs were the same. Russell noted that the Secretary of the Interior standards discourage replications. Hanick said that it might be appropriate to suggest to the property owner that the Hotel O'Reilly sign be restored. The motion carried on a 5.0-1 vote. (Hanlck abstaining.1 Russell reported that the next meeting would be held on December 9, 1992, at 6:00 p.m. Russell stated that a memorandum needs to be drafted to accompany the guide map to its distribution points to provide information on how to get more maps and where to direct people for more information on historic preservation. Kelly volunteered to write the memorandum. Semel agreed to draft the language for the plaque for the Kirkwood/Ardenia project. Barrett reported that the CLG annual report is due on December 14, 1992, and a memoran. dum needs to be drafted regarding proposed changes in the guidelines, Miklo agreed to respond. Barrett reported thet the two CLG applications involve a National Register nomination for Brown Street Bella Vista with a 50/50 match and a survey and evaluation of the College Hill neighborhood with a 70/30 match. ~I/IJJ. 'l'r - . - . "I I i -. Historic Preservation Commission November 2, 1992 Page 4 ADJOURNMENT: Irelan moved to adjourn at 7:08 p,m. Kelly seconded. The motion carried on a 6-0 vote. Minutes submitted by Mary Jo Neff \hpcl1.,2 Jf()", .