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HomeMy WebLinkAbout1992-11-24 Info Packet -. " ~ - ~ - City of Iowa City MEMORANDUM DATE: November 13, 1992 TO: City Council (Memo for Record) FROM: City Manager RE: Material Sent to Council Only Memoranda from the City Manager: a. Future Budgets b. Pending Development Items . :L51.f1 ,:I :2.. Copies of letters from the City Manager to: a. Marjorie G. Davis regarding curbside recycling J5 3 b. Maris and Bill Snider regarding the Historic Preservation Plan~~ Memorandum from the Airport Manager regarding the Aviation Master Plan. J.!JL/S Paper prepared by the League of Iowa Municipalities regardi~g the new look legislature. ! Iowa City Community Schools enrollment update. Letter from West High School expressing appreciation for the proposed traffic control at the intersection of Melrose and Mormon Trek. Notice of meeting of the Southeast Iowa Municipal League on November 1B, 1992. - ..? ... " ~~ .. I I , ' City of Iowa City MEMORANDUM Date: November 9, 1992 To: City Council From: City Manager Re: Future Budgets Now that the Assembly will have a new majority in the House of Representatives, I want to alert you to possible long-term budget/financial issues. I believe the Governor can envision this as a means to initiate further financial constraints on municipalities. In that major appropriations are initiated through the House and the fact the State Senate has not been overly sympathetic to municipal needs, our long-term planning with respect to our municipal budget will, of necessity, need to take these types of concerns into consideration. Specifically, I am concerned that the Legislature may, in fact, approve the taxpayers' rights amendment, which. could have a devastating financial effect upon all local governments. We need to think about and prepare for that eventuality or other restrictions, My thinking will be such that we will work to avoid fiscal crises management. In order to achieve some fiscel stability, which will be critical to our maintaining our Aaa bond rating, as well as our ability to conduct thorough and forthright negotiations with our employees, we will need to plan accordingly. It is difficult for me to give you a detailed assessment of how such financial plans will take shape over the next few years other than I want you to be aware of my concerns, particularly the long-term. I can assure you we will prepare budgets that are responsible; however, the many "nice to have" types of issues will likely receive great scrutiny. I also recognize the budget is a political document as well as one for managing our finances and therefore can assure you of my sensitivity to the needs of the City Council. I wish to avoid appearing partisan; however, I do feel an obligation to point out to you that with the change in the legislature, the fact that we are under a two-year freeze under current circumstances, these factors give rise to my long-term concern, co: Department Directors bj\budgul , ~5ql ""1 ,', , ' I I , I , I I i I, ..-..i I I ;'i , ' '" City of Iowa City MEMORANDUM DATE: November 9, 1992 TO: City Council FROM: City Manager RE: Pending Development Items An application submitted by Karl and Leona Buchmayer for final plat approval of Furrows Edge Acres, a 16-10t subdivision located in Fringe Area 4, east of Highway 1 and north of Fox Lane in Newport Township. An application submitted by Robert W. Wolf, on behalf of property owner E. and L. Prybil General Partnership, to rezone an approximate 11.B2 acre tract located' in Fringe Area 5, east of Scott Boulevard and .25 mile south of its intersection with American Legion Road, from AI, Rural District, to RMH,' Manufactured Housing Residential District. An application submitted by C. B. Development, Ltd.; to amend the Conditional Zoning Agreement to permit basements in the Whispering Meadows development located south of Highway 6 and west of Bon Aire Mobjle Homes. A proposal to amend the RFBH, Factory Built Residential Housing Zone, to permit limited commercial uses. . .25 ~;L. ','. ""1 " , I -. November 12, 1992 "":... CITY OF IOWA CITY Marjorie G. Davis 859 St. Anne's Drive Iowa City, IA 52245 Dear Ms. Davis: Recently I copied for the City Council your letter in which you expressed your concerns about curbside recycling. I would like to take this opportunity to correct a few apparent misunderstandings on your part. The additional charge for curbside recycling is $2.25 per month. As you pointed out, we do provide a dropoff location. Unfortunately, these dropoff locations are rapidly being more and more abused, that is, individuals are contaminating the plastic, newspaper, clear glass and tin cans by dumping other materials. Wewere hoping that we would be able to consider this dropoff service for some time, as well as curbside. We will need to wait and see whether we can continue. In your letter you indicated you did not believe the service was too successful. All indications are that the participation is growing. While I'm not familiar with your specific comments concerning Prairie du Chien Road, we are, in fact, experiencing greater participation. The charge is mandatory to be assured of adequate monies to finance the overall program now and well into the future. At this time we not only must cover operational costs, provide money to buy the capital equipment, but also pay subsidies to private companies to accept our recyclable materials, You also must keep in mind that by federal law, we must reduce our landfill volumes by 50% by the year 2000. The landfill is highly regulated by State and Federal laws and costs will continue to increase as new regulations are applied. Hopefully with additional patience you will again return to your participation with the recycling program and we as a community can ultimately secure 100% perticipation. Floyde Pelkey, our Solid Waste Superintendent, can be contacted if you have additional concerns or thoughts. His number is 356-5180. Sincerely, Stephen J. Atkins City Manager cc: City Council. Floyde Pelkey bj\d.vil 410 EAST WASHINQTON STREET. IOWA CITY, IOWA J22400l126. 01') 35605000. FAX 13") H6.$009 o(S~3 ,'" ..... -. "":... CITY OF IOWA CITY November 1 0, 1992 Maris & Bill Snider 300 Melrose Court Iowa City, IA 52246 Dear Maris & Bill: In reference to your letter of October 26 regarding the Historic Preservation Plan, the plan currently under consideration by the City Council includes the language of Version B (attached) for Objectives 3 and 4 of the Melrose Neighborhood Strategy. , Affirmation of Melrose Avenue's south boundary of the University was found by the Historic Preservation Commission to be an infeasible objective. The University of Iowa already owns a number of properties south of Melrose Avenue, so its southerly boundary currently extends soJth of Melrose. This fact in combination with the City's inability to impose any restrictions on a state institution resulted in the language of Version B, new Objective 4. The,plan now calls for consultation with the University to communicate Neighborhood and Historic Preservation concerns. Your comment about traffic on Melrose Avenue is valid. Traffic has increased in this area with development of the City to the west and in particular with the expansion of the University. We are currently undertaking plans for a street improvement project to address this issue. Thank you for your letter. If you need any additional information, please contact me or Karin Franklin, our Planning Director. Sincerely, ~ Atkins City Manager cc: City Council \ Karin Franklin lpH 410 EAST WASIlINOTON STREET. IOWA CITY, IOWA 51240.1126. 0191356"000' FA)! PI9) 356.UOf no /4 #A c..n 1tI~ r1'ts JS 1./4 r '_-"'T~'1"___'.'W.' _ "1 I , , ",,- I I ! I 1 I f I ! , I i I ! j i j' i , , , , ~. " IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356.5045 ~ ~~tt1 " MEMO DATE: November 12, 1992 TO: Mr. Darrel Courtney, Mayor FROM: Ron O'Neil, Airport Manager (2,,0. RE: Aviation Master Plan The fourth meeting of the Technical Advisory Committee has been scheduled for December 17, 1992, from 2:00 p.m. to 4:00 p.m. in Meeting Room A of the Iowa city Public Library. A meeting to solicit public input on the Relocation Feasibility study is scheduled from 6:00 p.m to 8:00 p.m. at the Library on the same day. As with the other three public meetings, this will be arranged in an open house format. The consultants, the Airport commissioners and the Airport Manager will be available to answer questions. No formal presentation will be given. By mid-January, 1993, Coffman Associates will be prepared for a final presentation on this phase of the Aviation ~Iaster Plan study. The Commission will study and discuss the results and should be prepared to present a recommendation to the city Council sometime in February, 1993. Before application is made for a grant for the second phase of the Aviation Master Plan, the Commission and the Council should meet and discuss the long-term strategy for providing aviation services to the community. To take advantage of FAA funding for the second planning phase, it would be desirable to have a decision concerning the recommendations from the Feasibility study by April of 1993. If you have questions concerning Airport, please contact me at 356- 5045. cc: Iowa city Airport commission Iowa city city Council steve Atkins, city Manager eX 5 l/5 , ',I lIlIlII1WS- - TIlE NEW LOOK LEGISLATURE "" ' bf ~cd - c. ~ IMd h uttr ~I.~. ~. 11/5/92 1992 Session Demos House...........55 Senate........;,29 Reps 45 21 1993 Session House...........49 Senate..........26 51 24 HOUSE OF REPRESENTATIVES New Legislators (By District) District 3 - CHRISTOPHER RANTS, R.Sioux City No lIsted Occupation BoA; Previous political experience - Campus Chair (Morningside College), Grassley, 1986 ' and Kemp 1988. Issues include economic development, education, environmental protection. District 4 - RALPH KLEMME, R-LeMars Fanner, Pioneer Seed Dealer Memher of Fann Bureau, Plymouth County Pork Producers, Soybean Association: military experience (National Guard). Issues include agriculture and education. District 6. RICHARD VANDEHOEF, R.Harris Fanner SeIVed previously in Senate. District 7 . JOHN GREIG, R-Estherville Fanner B.S., M.S.; Member of Fann Bureau, Board of Regents. Issues include fiscal responsibility, environmen~ education. J5fft; .. ~ > I :'1 , ' : I , ! i , i t I I i I I i I , I I I , I I I I I, ., " ", , .,. '" - - - T' .., ...... "1 . "1 , , I New Representatives Page 2 District 12 - DON GRlES, R-Charter Oak "S'uperiniendent of Charter Oak.Ute Community School B.A., M.~..; No ~revious experience. Issues include education, government ethics, save rural commuDlties. Disirict 14 - NOIWAN MUNDIE, !)"Fort Dodge Farmer .' , ' Member of Farm Bureau, Corn Growers, Pork Producers, Soybean Association, Elks and tions\:ltllJ'; Prevl?usly seivedas Wepster .county SupeIVisor. " ... ,..... '" \ District;19 - GARY BLODGETI, RcMason City , Orthodontist . ' B.S., M.S.; Previous political expeii~nce' . 'campaign coordinator for Jepsen, Branstad, Grassley and Grandy. Issues include fiscal responsibility, economic developmen~ agriculture, education, prisons, and health care. District 20 - DENNIS MAY, D.Kensett Farmer, Real Estate Broker Associate I Previous political experience - State Representative 1987-19,90; Worth County Democratic Chair 1971-9178. Member of Pheasants Forever. District 22 - BOB BRUNKHORST, R-Waveriy Computer Programmer, Century Companies of America Working on MBA; Previous political experience - Intern for Senator Grassley. Issues include education, environmen~ cutting government waste. "j District 23 . WILLIAM WITT, D-Cedar Falls Photo Journalist B,A.; Graduate Study; Member of Nature ConseIVancy, Sierra Club (Life Member) District 26. PATRICIA HARPER,D.Waterioo Substitute Teacher, Tutor, Ass!. Manger of Museum, Small Business Manager B.A., M,A.; Previous political experience . State Representative 1987-1990. Member of League of Women Voters, State Education Association, NEA. ~5~(P . "'1 " , , ~. New Representatives Page 3 District 30 - KEITH WEIGEL, D.New Hampton Certified Financial Planner Member of Knights of Columbus. No previous experience. District 33 - JOE ERTL, R-Dyersville Business Owner Previous political experience . Candidate for 2nd Congressional District 1990. Issues include education, human services, family values. District 35 - PA!v1 JOCHUM, D-Dubuque Director, Rohlman Hall, Lares College Working on B.A.; Previous political experience. Dubuque County Democratic Central Committee 1982.1983, Clerk, Iowa Assembly. District 37 - MARK HENDERSON, D-Princeton Masonry Construction B.A.; Environmental Activist, Democratic Party Activist. Member of Laborers Local #309, ACLU, Sierra Club, Audubon Society, Wildlife Federation, Wilderness Society, Environmental Defense Fund, Common Cause, Practical Farmers of Iowa, NOW. Y', District 39 - DAN BODDICKER, R-Tipton Technician Unsuccessful candidate, State Legislature, 1990; Cedar County Central Committee member. Issues include environment, welfare, economy, education, human rights. District 43 - MONA MARTIN, R.Davenport Partner in family business, fonner teacher B.S,; Member of League of Women Voters, Landfill Recycling Advisory, MUW. Issues include ethics reform, fiscal responsibility, education. District 47. BARRY BRAUNS, R-Conesville Fanner B.S.; Member of National Corn Growers, Fann Bureau, Pork Producers, Soybean Association, Previous political experience. U.S. Trade Representative, Agricultural Policy Advisory Committee. Issues include environment, education, economic growth. ~5l/~ ,.".", ",.",":'" ",., ., :, " , I '.. New Representatives Page 4 District 54 . RICHARD RUNNING, D- Cedar Rapids Quality Control Trainer Served previously in Senate. District 55 . CHUCK LARSON, R-Cedar Rapids Works at ESCD Electric, Iowa National Guard B.A.i Member of American Legion. Issues include crime and drugs, budget, taxes. . District 56 - JERRY WELTER, R-Monticello Attorney Member of Fann Bureau, Lions Club. Treasurer of Jones County GOPj Past school board president. Issues include budget, education, environment, health. District 57 - PAUL BELL, D-Newton police Sergeant, CommunIty Services B.A.i 18 years of Police SeIVice. Member of D.A.R.E. (National and Iowa), YMCA Board of Directors, Kiwanis. District 68 _ MICHAEL CATALDO, D-Des Moines Executive Vice-President, EPS Manufacturing Member of several labor associations. No previous political experience. " !' District 70 - ED FALLON, D-Des Moines Social Activist B.G.S.i Previous political experience - precinct chair 1987-1992, State Convention Delegate 1988 and 1990, Platform Committee 1988 and 1990. Member of Local Musicians Union. District 73 _ BETI'Y GRUNDBERG, R.Des Moines Renovation and Management of Property B.A., MBA; Member of Des Moines School Board and Des Moines Chamber of Commerce. Issues include education, health, redesign justice and welfare system. ~5 9(P ~. New Representatives Page 5 District 76 . STEVEN CHURCHILL, R-Johnston Development Officer, Simpson College B.S.; Member of Rotary Club and Johnston Chamber of Commerce. Previous political experience - Gap convention delegate. Issues include balanced budget w/o raising taxes, welfare reform, legislative process reform (reduce # of days in session). District 78 - DWIGHT DINKLA, R-Guthrie Center Attorney, Assistant Attorney, Guthrie County J.D,; Member of Lions Club, Conservation Foundation. Previous political experience - Guthrie County Attorney. Issues' include budget, maintaining home rule, school reorganization. District 79 - MICHAEL O'BRIEN, D-Boone American Government/ffistory Teacher (25 years) B.A.; Member of ISEA, NEA, Fann Bureau, many horse associations, American Legion. District 81. JACK DRAKE, R-Lewis Fanner Member of Fann Bureau, Cattlemen Association, Corn Growers, Soybean Association, Serves on Pottawattamie County Zoning Board, State Compensation Committee, Issues include fiscal responsibility, education, economic development. District 83 . LINDA NELSON, D-Council Bluffs Teacher (19 years) B.A.; Member of NEA, ISEA. Previous political experience - Secretary Pottawattamie County Democrats. District 92 - KEITH KREIMAN, D-Bloomfield Attorney B.A., J.D.; Member of Lions Club, Partners in Education. Member of Davis County School Board. Former Legal Services attorney. ! r:25t/(, " '" '."\ '. ~".." ... A" . .. ,." . .< , , , , ' , I ! I I I I " I I I I i I I i " " .j. -. New Representatives Page 6 District 93 - MICHAEL MORELAND, D-Ottumwa Attorney B.S., J.D.; Previous political experience - Wapello County Democratic Central Committee, Wapello County Young Democrats. Member of Iowa Defense Counsel Association, Knights of Columbus. District 96 - SANDY GREINER, R-Keota Fanner, Professional Volunteer B.A.; Member of American Agri-Women, Fann Bureau, Corn Growers, Soybean Association, Ag. Women's Leadership. Previous political experience - Chair, Washington County Central Committee. JS i/~ , "',' " , ,I I I i I I I I , i , I I I .' . -- . - -. IOWA SENATE New Legislators (By District) District 2 - BRAD BANKS, R-Westfield Fanner Served previously in House. District 6 - WAYNE BENNETT, R.Ida Grove Fanner Served previously in House. District 10 . MERLIN BARTZ, R.Grafton Fanner Served previously in House. District 14 - JOSEPH KREMER, R-Jesup Retired Fanner Served previously in House. District 16 - LYLE ZIEMAN, R-Postville Fanner, Dairyman Member of Fann Bureau, Lions Club. Previous political experience - Past County Chair for Jack Kemp, Ag Advisory Board for Jim Nussle. Issues include economic developmen~ agriculture, soil and water conservation, District 28. ANDY MCKEAN, R-Anamosa Attorney Served previously in House. District 32 - RANDAL JOHN GIANNETTO, D.Marshalltown Attorney B.A., J.D.; Member of Elks, No previous political experience, District 34 . TONY BISIGNANO, D-Des Moines Project Specialist, Polk County Board of Supervisors Served previously in House, I I , I rlJ.S fit; , New Senators Page 2 "'\ " District 38 - O. GENE MADDOX, R-Clive Attorney B.S" ],D.; Served on Clive City Council 2 years, as Clive Mayor for 15 years. Issues include fiscal responsibility, ethics, local government issues, business, volunteerism. District 45 . BILL FINK, D-Carlisle HIgh School Government Teacher B.A., M.A.; Member of ISEA, NEA. Previous political experience . Candidate for Iowa House District 70 1988, member of Warren County Central Committee. District 46 - PATI'Y JUDGE, D-AJbia Mediator and Regional Coordinator, Iowa Medlatlon Service Member of Fann Bureau, AJbia Chamber of Commerce. Previous political experience _ Former County Chair, Monroe County; Former congressional district treasurer; Subcommittee co-chair, Main Street Business Council; County Chair, Harkin for Senate; Advisory Committee, Avenson for Governor. District 49 - TOM VILSACK, D.Mount Pleasant Attorney , Mayor of Mt. Pleasant since 1978. , . I ; I I I I I ,-.......,...'......". J5i/6 I , " .. "I ., I.' i I I I I I I I I I I I I I I ". ".. ";1 , I ". .' PART III - Enrollment Update November 10, 1992 0~o\ IOWA CITY COMMUNITY SCHOOLS 1992.93 ENROLLMENT INFORMATION ,.,' · The ethnic background for students in the Iowa City Community Schools include the following percentages: Ethnic Group Percentage African Americans (Black) European Americans (White) Asian Americans Hispanic American ' American Indian 4.18% 88.57% 4.59% 2.21% .45% · The minority population in the Iowa City Community Schools changed from 11.08% in 1991-92 to 11.43% during the 1992-93 school year. ~h~~~ ~(j( ~~. :;;. 5l/7 ';,.."",., .....>1 ;',",/.:".., -.. IOWA CITY COMMUNITY SCHOOLS 1992.93 ENROLLMENT INFORMATION Includes all K-12 Resident, Non-Resident, Regular Education, CEC and Special Education Students, With Preschool Students at Mann and Hills Enrollment Percent by Student Ethnic Background 2.21% 4.18% 4.59% 0.45% 88,57% Cl American Indian Cl European American I I , , \,\ - ~ rJSil7 1 " ,I ~. ENROLLMENT PERCENT BY STUDENT ETHNIC BACKGROUND September 18, 1992 (Includes resident and nonresident students) Corrected 9/25/92 ~. RECEIVED NOV 9 - 1992 West High School Jerry L. Arganbright, Principol Celia Burger, Associate Principol Reese Morgan, Dean of Students Marv Reilond, Athletic Director I) Where Excellence ISA Tradition November 6, 1992 I/r: ~ ~- ;;, ~fL Steve Atkins City of Iowa City 410 East Washington Street Iowa City, Iowa 52240-1826 Dear Steve: Thank you for your letter regarding the update on the traffic control on Melrose and Mormon Trek. This intersection has been a long-term concern, for many of our West High parents and patrons. I have informed our parent community of the anticipated change in this intersection. I have very much appreciated my communications with Jim Brachtel over this matter, and your support in forwafding a recommendation for the protected left turn signal to the City CQuncil. Again, on behalf of West High, thank you. Sincerely, 2,anbrlghl JA:dh cc: Darrel Courtney Mayor 2901 Melro" Avenue. lown Clll'. low. 5224!.l799. Telephone JI9.JJ9.!R17 ;;5 t./g i , i I i' , I I I I . "'1 " , ' I'; " '" SOUTHEAST IOWA MUNICIPAL "'AG",..~- ,," 1I~.,>:i;' PRESIDENT RoeERTA BOITSCHA ' Mayor, HlIIsboro VICE PRESIDENT BOB GUST Mayor, Wlllon DIRECTORS JANET FIFE Council Member, Keokuk TOM VllSACK Meyor, Mt. Pleesant OON ORR Mayor, Columbus Juncllon HAROLO KELDERMAN Mayor, Oskaloosa IMMEDIATE PAST PRESIDENT JEANETTE PHILLIPS Council Member, Muscallne SECRETARY"REASURER NANCY GRIFFIN Clerk, Hlllsboro ~~-",'~'~'..,...~.,.,...,,.. . SOUTHEAST low A M UNICIP AL LEAGUE P.O. Box 133 Hlllsboro, 10w<1- 52630 (319) 253.4615 ATTENTION: SOUTHEAST IOWA OFFICIALS AND ASSOCIATE MEMBERS. The November meeting of the Southeast Iowa Municipal League will be hosted by the City of Fort Madison. Meeting Date: Wednesday, November 18, 1992. Place: Best Western Iowan, located at 5Qth Street and Highway 61. (item no. 5 in red on the enclosed map). Time: 4:30 to 5:30 Tour Old Fort Madison located at 6th Street and Avenue H (which is Highway 61) Riverview Park. Registration & Social Hour: 5:30 to 6:30 p.m. Dinner: 6:30 p.m. BUffet Dinner with Roast 'Beef, Baked Chicken, two potatoes, vegetables, salad bar. Cost of $12.00 (includes tip and tax). Business meeting will be held following dinner. Program: Guest speaker will be Kent Sovern from the League of Iowa Municipalities. To make reservations, please call the Fort Madison City Hall to Peggy Steffensmeier,319-372-7700 before 11:00 p.m. November 16th. ;;'5~9 ,....,...,':.. ,.\, " , I " , I I I I I I j I I i -. Memoranda from the Director of Parks and Recreation: a. Baseball lighting, City Park b. Sod and Lights in College Green Park Memorandum from the Transit Manager regarding downtown employee bus pass program. Memorandum from. the City Clerk regarding Council Work Session of 0 November 9, 1992. City of Iowa City MEMORANDUM DATE: November 20, 1992 TO: City Council FROM: City Manager RE: Material in Information Packet Memoranda from the City Manager: a. United Way b. Iowa Ethics and Gift Law Copy of letter from the City Manager to H & H Properties regarding the Union Bus Depot. Memorandum from the City Attorney regarding mistaken application of pesticides to private property. Memoranda from the Department of Planning and Community Development: a. Burns' Citizen BUilding Project b. CCN-Initiated Cable TV Programs c. Rehab and Sale of 1830 I Street Brochure from the American Lung Association regarding leaf burning. Copy of release from Mayor's Youth Employment Program. Copy of letter to Conference Board Members regarding the status of the mapping project. Minutes of the October 28, 1992, meeting of the Civil Defense Board. Memorandum from the Streets Superintendent regarding leaf removal costs, "'i I : , , '. -, I , ! I , I I .2550 I i .255/ I i I .255;1, I r-, .i.Ss ~ :<.557 Agendas for the informal and formal meetings of November 17, 1992, ~ of the Johnson County' Board of Supervisors. Agenda for the 11/24/92 Informal meeting of the Board of Supervisors, :;, ' FY92 Human Service Agency Funding Request. .2SIt,g ~. City of Iowa City r;=- MEMORANDUM DATE: November 20, 1992 TO: City Council FROM: City Manager RE: United Way Pledges from City employees for the 1993 United Way campaign again exceeded the goal of $12,000. The employees pledged $12,322.28. , .. , I I ~Sso ......., . "1 " , , '" ~~ City of Iowa City .-f MEMORANDUM Date: November 18, 1992 To: Interested City Employees From: City Manager Re: Iowa Ethics and Gift Law In January of 1993, the new Iowa Ethics and Gift Law will go Into effect. There are very specific laws/procedures/regulations Idenllfied In this new legislation. While it Is subject to some Interpretallon, there Is no doubt that it Is very restrictive with respect to the role public officials, even at the local level, can play in Influencing legislation. You will note on page 2, under the definition of 'Who /s a Lobby/sf that any Individual that may 'Influence the decision of members of the General Assembly or state agency or a person who represents on a regular basis an organization' Is considered a lobbyist. This extends to local officials as. a matter of legal interpretation. Often department directors, union leadership, and for that fact, any city employe~ who has knowledge of specific legislation are called upon to provide Information to a member of the General Assembly. The purpose of this memorandum Is to advise you of the new legal requirements to register as a lobbyist If, In fact, you do discuss Issues of legislation with a member of the General Assembly, The specifics as to how an Individual would be registered wilh the General Assembly will likely be provided by some type of a form/document. If and when It becomes available, copies may be secured In my office, \,', I would encourage you to read this law carefully and understand your obligations. You will note that any violation of the law Is subject to the provisions under Iowa law of a serious misdemeanor (one year or $1,000) and/or If found guilty the Individual may be reprimanded, suspended or dismissed from the person's position. I only bring these to your attention as a matter of concem In that I Intend to place my name on the lobbyist role. Your professional associations, and/or employee representatives such as union officials would, In my judgment, qualify you as a lobbyist. nJ'JoObjIol cc: , Department Directors Presidents: AFSCME IAFF Police Officers Association . ~s51 ('f 'I , , , ". 11/02/92 10:17 F~\ 51! 213 2119 !.IILERS l.\W FIR!! ... LE.\GrE OF IA YL")i ~002 8UKK1RY or 1"2 lOll STales ~ GIlT ~w w HOUSE FILE 2466 Prepared by: Serge H. Garrison Ahlers, Cooney, Dorveiler, Haynie, Smith. Allbee . october, 1992 I. SUBJECT MATTER w GIPTS 1. SUBJBCT HATTER . Allowable gifts to state and local pUblic officials, allowable campaign contributions, lobbyists, registration, financial disclosure, use of campaign funds, executive, legislative, and judicial agency actions, studies, and codes of ethics. . Political subdivisions are included regarding gift provisions. Lcbbying provisions do not apply to appearances before political subdivisions." B. WBAT IS 1 GUT .. Anything of value given by a pe~son' seeking to do business with a pUblic agency, who is ' subject to regulation by a public agency, who is directly and Substantially affected financially by a public agency, and who is a lObbyist within the donee's jurisdiction. (section 1(6)(a)) c. WBAT IS NOT A GIiT .. campaign contr~butions, I informational material relevant to tbe donee's public functions, inheritances, recognition' ite~s of negligible resale value, expenses for food, beverage, travel, or lodging for speaking engagements or panel presentations, and items of food and drink with a value of less than $3.00 received during one calendar day. Items or services solicited for use of state, national, or regional organizations in which the state or . political subdivision is a member, or items or services received as part of a regularly scheduled event that is part of a conference, seminar, or other meeting that is sponsored and directed by any state, national, or regional organization in which the State of Iowa or a political subdivision is a member. (Section 1(6) (a)) D. JOINT GIrTS .. Are prohibited. (Section 1(6) (c) and Section 9(2)) B. HONORARIUMS.. Are prohibited, except expenses are allowed for speaking engagements and panel discussions. (Section 10) ;J.5S I ". 11/02/92 10:1; F.\! 515 213 2119 AHLERS L\W FI~ ... LEAGll OF IA ~L~ ~003 F. LOANS -- An official, member of the general assembly, state employee, or candidate for state office shall not, directly or indirectly, seek or accept a loan from a lObbyist. A lobbyist shall not offer to make a loan. This provision could easily be unconsciouslY violated conGidering the fact that a person who appears before a regulatory agency, or a person who works for an or~anization that has one of its purposes lObbying, is a lobbyiE;t. Employees and officers of political . subdivisions are not subject to this provision. (Section 11) II. LOBBYISTS A. WHO IS A LOBBYIST? -- A person who is paid compensation for encouraging the passage, defeat, or modification of legislation or a state regulation or in influencing the decision of members of the General Assembly or a state agency, or a person who represents on a regular basis an organization which has as one its purposes the encouragement of the passage, defeat or modification of legislation or a regulation or influences the decision of members of the General Assembly or a state agency; or a person who is a federal, state, or local government official who represents the official position'of that person's agency. Persons appearing before political subdivisions are not included within the definition of lObbyist. (Section 1(10) (a)) I B. WHO IS NOT A LOBBYIST? -- News media when engaged in reporting, state-wide ~lected officials, persons giving formal testimony before the legislature or public 'hearings of a state agency, a person who appears or communicates as a lawyer admitted to practice law in the state representing a client ~efore any agency' or 1n a contested case. The agency includes the General Assembly as well as state agencies. (Section l(10)(b)) * Requlato~ agency prObably intended. Persons representing political subdivisions before the legislature or a regulatory agenoy are inoluded as lobbyists and are subject to the gift and registration laws. They are not subject to the two-year lobbying ban, the loan restriction provision; the complaint filing provisions, or the personal financial disclosure provisions. c. LOBBYING DAN -- Provides that a legislator or state employee cannot lobby for two years after the end of service starting July I, 1992. (Section 5) -2- ~551 1 , , ' 1 , , , 11/02192 10:18 F.tI SIS 2lJ 2119 .IJILERS L\W FIRlI ... LE.\Gl'E OF 1.\ llt~ 1qJ00l III. GUTS 1. WHAT G%PTS ARB BANNED? -- All gitta offered by or received trom those who might otherwise receive a financial or regulatory benefit except food and drink having a value of $2.99 or less per calendar day. Joint gitts are banned. The solicitation of gitts is banned. Honorariums are prohibited as are loans arranged by or made by lObbyists. (Section 9) B. aIM'S RECEIVED 1'1' CONP~CES OR SEMIm~ !:rqLODED 1 ECONOKIC DBVELOPHElI'1' GInS -. Gifb received at a regularly scheduled meeting or conference in the form of items or services are acceptable it the conference is sponsored by an organization of which the state or Political subdivisions are members. These gifts will include such things as transportation, entertainment, food and drinlc, normal gift items, and other such thinqs that are available to all registered persons if they are not of a personal nature. Gitts received during the promotion of economic development opportunities are not banned except if given by a business being contacted. (Section 1(6) Cb) (9 , 10)) C. ENFORC!HEll'1' AGENt:!IES. 1. ;.EGISLATIyg ETHIcs COKMI~EE -_ A legislative I ethic~ committee is created and its powers and duties specified. (Section 13) , 2 t EXEcDTIVE COUNCIL -. Procedures for filing and hearinq complaints are'provided. The Executive council is the administrative orqanization for executive branch persons. (Section 14) 3. COURTS.. The Supreme Court prescribes the rules relating to ethical conduct, and disciplines jUdicial officers. The Commission on JUdicial Qualifications hears complaints and can refer the matter to the SUpreme Court for final action. (Section 30) IV. RBGISTRATION ANn PIN1Nt:!IAL DISCLOSURB 1. PUBLIC OffICIAL PERSONAL 'I~CIAL DISCLOSUR~ .. Each Official, member of the General Assembly, and candidate for state office must provide financial disclosure inclUding sources of income, Which is defined in specific detail. (Section 17(2)) The list of persons for those who must file financial disclosure is broad. (Section 17) It appears that persons appointed to -3- J55/ 11'U.,~. 10:18 tAl liS l~J 21~~ .\l1UHS L,~ tjlOl ... Lt.\",!:. Uf 1.\ )Il,' ~yu~ various state boards and commissions are also subject to the financill disclosure provisions as are members ot state-wide elected ottices and members of state agencies. Political Subdivision officials Irs not Subject to the disolosure requirements. Financial disclosure must be made to the Campaign Finance DiSClosure Commission. (Saction 17) B. LOBBYIS~ R!GISTRATION .. All lobbyists must register. LegiSlative lobbyists must register with Chief Clerk of the Hous. or Secretary ot the Senate. The executive branch lODDyists, who include any person appearing . before a regulatory agency, must register with the executive cOllJicl1 or the state agency before which the person will appear. Legislative registration is valid until the start of the next legislative session. Executive department registration is valid until ,the following January 1. Changes, additions, and' cancellations must be reported. (Section 18) c. ~OBBYIST RtPORTING .- All lobbyists before the General Assembly must file with the Campaign Finance DiSClosure Commission a report disclosing the lObbyist's clients, all campaign contributions made by the lobbyist during the prior calendar month, and the recipient of the campaign contribution. Lobbyists before state agencies must. file a similar form with the Campaign Finance Disclosure Commission. The reports must be filed monthly. (Section 19) D. CLIENT RBPOR~ING .. Clients of lobbyists must file with the General ASSembly or the Executive Council in the case of regulatory lobbYists, reports on salaries, fees, a~d retainers paid by the lobbyists' clients for lobbying purposes during the preceding six calendar months. The reports are due January 31 and July 31 and shall include salaries, fees, and retainers paid IIfor lobbying purposes." (Section 20) V. PENnLTIES -- Violation of gift and ethics provisions is a serious misdemeanor (1 year or $1,000) and in addition a person may be reprimanded, suspended, or dismissed from the . person's position or otherwise sanctioned, or the General Assembly might punish its members as it sees tit. A person may also be guilty of Dribary (5 years or $7,500). (Section 12 and Code Sections 722.1 and 722.2) VI. CAMPAIGN CONTRIBUTIONS 1. CAMPAIGN CONTRIDUTIONS PRORIBIT!D DORING LEGISLATIVE, BESSIOl! .. Campaign contributions from lobbyists or political committees are prohibited for legislators and .'4- 51 ; . . 11/02/82 10:18 FAX 515 2.3 2148 AHIDS UlI FIRX ... LEAGUE OF IA K1JIl_ ijJOOS__.. el.cted .tate ofticial. during the time the G.neral Alllllbly i. in lusion,' and in the caae of the Governor'. ottic" an additional thirty days following the l'gi.lativ. 8ession. No provision il made r.garding perlonl who becolle lobbyistl after having made a contribution during a legillativ. 1.lsion. (Section 26) B. USH or CAMPAIGN' '~m -- Campaign tunds may bQ used for constituency services. constituency service is not defined. (Section 27) C. ~S'BR OP CAMPAIGN 'UNDS -- Candidate's c~paign funds c~~~ot be transferred to other candidate's committees. (Secticfi 29) VI. BPPBC'rIVE Dl\T!8 -- rhe ban on legiSlators and executive branch people becoming lobbyists is effective July 1, 1992. (Section 38) The ban on transferring of campaign funds frolll one candidate's committee to another candidate's committee . is effective when the Governor signs the bill. (Section 41) Use of funds for constituency services is effective when the Governor signs the bill. All other provisions except studies provided are effective January 1, 1993, however, the current gift law remains in effect until December 31, 1992. (Section 40 and Section 1 of Senate File 2384*) I · The first special session of the General Assembly approved a ' "corrective" bill relating to repeal of the current gift law and specified its repeal as of December 31, 1992. ISllGa-1344101l'YI~1392J'IlIla,.,.doc -5- J. 55/ ,. " , , ' ., ;; !I " 'i " " il 'I I I I 'I f, ~ I 'I " !' j i ~ ; I 1 , , 1 1 ] ! (: " .: " :1 'I ,I .1 ii , 1 1 1 ,I " i l' , , :I . '" ~~ CITY OF IOWA CITY November 18, 1992 H & H Properties P. O. Box 1548 Iowa City, IA 52244 Dear Sirs; At its meeting of August 4, 1992, the Iowa City City Council approved resolution 92-224 leasing the Union Bus Depot, 404 e. College Street, to H & H Properties until Nove.mber 30, 1992. At the present time the City is in negotiation with the Greyhound Corporation for this 'property. These negotiations are expected to be completed in December of this year. To continue uninterrupted bus service to Iowa City, I would like to extend the pre~ent agreement on a month-to-month basis until a contract can be completed with Greyhound. If this agreement is agreeable with you, we will continue under the terms of the original lease between the City and H & H Properties. If this is not agreeable please contact Joe Fowler (356-5094) as soon as possible. Sincerely, . Stephen Atkins City Manager ~1h&h~op cc: Dale Helling Joe Fowler City Council""" 410 EAST WASIIINOTON STREET' IOWA CITY, IOWA llIlOolI16 'lllII 11I.lOOO, FAX IlIII 11I.lOOI J5Sa I .. I I .! i , i , I I I ! I I I , 1 I , I 'j I I I '\ , I , , -" City of Iowa City MEMORANDUM Date: November 19, 1992 To: The Honorable Mayor Darrel G. Courtney and Members of the City Council Linda Newman Gentry, City Attorney ~ ~ Mistaken Application of Pesticides to privat~h From: Re: You have asked whether the City of Iowa City can adopt, as part of its general nuisance ordinance, a provision whereby a mistaken application of pesticides to private property would constitute a public nuisance. After review of Iowa law,l believe the answer is "no." Iowa case law clearly distinguishes public nuisances from private nuisances and thus follows the majority rule in other states. The elements of a public nuisance are as follows: 1. Unlawful or anti-social conduct, which results in 2. Injuries to persons or property, suffered by 3. A substantial number of people. Hancock v. Citv Council of Davenoort, 392 N.W.2d 472 (Iowa 1985); see also Pottawattamie Co, v. Iowa Deot. of Environmental Oualitv. 272 N.W,2d 448 (Iowa 197B). In contrast, the elements for a private nuisance are as follows: 1. Interference with a person's private use and enjoyment of their land; 2. Actual injuries or damages suffered, to the person's detriment. Kim Hill, Law Clerk, reviewed some 32 court decisions on claims brought by persons for accidental or mistaken application of pesticides or chemicals to their property. In every case, the courts ruled that the injured party must prove, by a preponderance of the evidence, actual Injury to property, people, animals or crops. Most of these cases were accidental applications. of pesticides to crops or farms. In a word, an "accidental or mistaken application of pesticides" to a person's private property was not per se negligence, which is negligence without proof of actual damages, Plaintiffs in these cases seldom were able to prove actual damages. There is a reason why the law distinguishes between private and public nuisances. A public nuisance constitutes a public wrong, often classified as a crime or a misdemeanor, and the Injury is to the community or to a large number of persons within a community, not just one person or family. In contrast, a private nuisance is a hurt or annoyance to another person with respect to his or her own private property, a "private wrong" to be redressed by private action, such as tort or trespass claims, SA MCOUILLlN, MUNICIPAL CORPORATION (3d Ed.), ~24.S0. While our City Code does not distinguish between public and private nuisances,lowa ;(553 -" 2 courts would likely follow the majority rule, and find that misapplication of pesticides Is a "private wrong" and thus a private nuisance, since only one property owner has been affected. as opposed to the community at large. Rather than adopting a "public nuisance" provision, I recommend to the Council they advise private property owners that they have several avenues of recourse for mistaken applications: 1. File an action in small claims or in district court, claiming damages by the person misapplying the pesticide. A person does not need an attorney to file a small claims action in the Johnson County Courthouse. Indeed, attorneys are discouraged from being involved in small claims actions. The dollar limit now for damage claims is $2,000. 2. A person may file a complaint with the Iowa State Department of Agriculture, Pesticide Bureau, telephone number (515)281-8591. The Pesticide Bureau will contact one of its nine field investigators to pursue the complaint, In our case, an investigator is located in Cedar Rapids, Iowa. The investigator will follow up to see if the commercial applicator violated state law. 3. The person may call the commercial applicator who made the mistaken application, and ask to be placed in the applicator's "pre-notification registry list" provided under Chapter 206, Code of Iowa (1991). Failure of the applicator to actually pre-notify constitutes a serious misdemeanor, which can be prosecuted by the County Attorney's Office. Cities are only authorized to prosecute ~ misdemeanors (maximum $100 fine and 30 days jail). I trust this will be of some assistance to you, but please do not hesitate to contact me if you have further questions. In light of the public's concern with education, I propose that the City Attorney's Office work together with the commercial applicators, Brad Neumann, and the Department of Agriculture to create a short, easily understandable and hopefully educational "tip sheet" on safe use of pesticides in lowe City, cc: Steve Atkins, City Manager Marian Karr, City Clerk pesticide Committee: Dale Helling, Doug Boothroy, Terry Trueblood Terry Robinson, Kim Hill n:\mtmO,\mitleppl,lng "\f 'I , , ( . 1 i ! , I i I , 1 , , ! i I i I t i I I I , I I , , , '.-' :-:. . 01553 ..... ~ '-. City of Iowa City MEMORANDUM Date: November 17, 1992 ~-~ To: Steve Atkins, City Manager From: Karin Franklin, Director, Dept. of Planning & Co/nmu i Re: Burns' Citizen Building Project We have learned that the Press Citizen has extended the purchase option of Bob Burns to June 15, 1993. Bob has also received a positive response regarding his HOME application, however no funds have been allocated to date. Also, President Bush vetoed the extension of the low-income housing tax credit recently, which means that program is phased out as of January 1, 1993. It is expected that President-elect Clinton will initiate the same or a,simllar program upon taking office. This will take some time to adopt and implement and It is unclear whether that program could come together in time to be of assistance to Bob. Bob may be ' able to do the project 'without the low-income housing tax credits; he continues to be optimistic about the project's Success. Please let me know if you have any questions, nl\botnl ;2.55 i i I I , , I I I ! I I I I 1 , I I I , I , i I I I I I , I i ....\j 'I i j , ;.; - - - ~ '-. City of Iowa City MEMORANDUM ~,~ Date: November 16, 1992 To: City Council and City Manager From: r\i Marianne Milkman, Community Development Coordinator Re: CCN-Initiated Cable TV Programs Because there was a large turnover of CCN members during the past two years, the Committee decided last spring that it would like to spend part of each meeting receiving information on Community Development Programs. A subcommittee decided on topics, and requested that half-hour programs be presented which could be televised and broadcast on Channel 29 for public information. The fOllowing programs have been televised: June September History of the CDBG Program in Iowa City (Marianne Milkman) Coordination of Human Service Agencies in Iowa City and Johnson County (Marge Penney) Neighborhood Services in Iowa City (Marcia Klingaman) October In early December, there will be a session on various Housing Rehab Programs (Pam Barnes, Steven Schornhorst). During November, these programs are running under the title "Committee on Community Development Presents" at the fOllowing times: Mondays Tuesdays Thursdays Fridays 4:00 p.m. 4:30 p.m. 2:00 p.m. 10:30 p.m. , You should be able to catch the programs on Channel 29 at those times, nllcebllPfg,rrm d.,5S5 'P'" .. ... .... ...... "J " ' i , 1 , '.; " " .. I I , ' City of Iowa City MEMORANDUM Date: November 19, 1992 To: City Manager and City Council From: Marci Lindsay, Associate Plannerij,V, 1_ . Re: Rehab and Sale of 1830 I Street On November 10, 1992, the City moved a house, donated by the University of Iowa, to the City. owned lot at 1830 I Street. The house will be rehabilitated and sold to a first-time buyer family with a household income below 80 percent of the median, much like the house on Rundell Street. (For a family of four, the area median income is $32,500.) The rehab and sale of this house will differ from Rundell Street in an important way, however. In order to keep this house affordable, the purchaser of 1830 I Street will be required to complete some of the rehab work; that is, to put in some "sweat equity." Depending on the buyer's skills, anything from interior and exterior painting to drywall or roofing work could potentially be done by the buyer. This sweat equity will constitute part or all of the downpayment on the property. . The house has two bedrooms, a full, unfinished basement, living room, dining room, kitchen, end hardwood floors. The lot is large and shaded. A third bedroom could conceivably be added in the basement. We will need to select a purchaser in the next few months, before the rehab work is done. At present, we hope to have applications ready by December 11, and to have a deadline for applications of January 15, 1993. We will then interview several applicants who appear to be eligible, in order to determine their skills for the rehab work. We will be asking for references to verify skills. It is hoped that a buyer can be selected by March 1, 1993. Local lenders have not yet been contacted, but we expect that at least one will be willing to participate in this project with favorable financing terms for the buyer. Like the Rundell Street house, a resale agreement will run with the property. If you have any questions, please call Pam Barnes or Steve Schornhorst at 356-5128, or Marianne Milkman at 356-5244. ~1183~" J.55(p ." I" , I , i ".. CITY OF IOWA CITY PARKS AND RECREATION DEPARTMENT ~ .1:. MEMORANDOM~", ~ TO: steve Atkins, City Manager FROM: Terry Trueblood, Parks & Recreation Director DATE: November 19, 1992 RE: Baseball lighting, City Park Attached you will find a copy of a letter from Iowa City Boys' Baseball, in which they propose to light two of the eight youth baseball diamonds in city Park. A group of representatives first approached the Parks and Recreation Commission at their September 9, 1992 meeting. The proposal was discussed extensively, but no official action was taken. The Commission did, however, endorse the proposal by consensus "as long as safety and cost concerns are resolved with staff." The subject was reintroduced at the Commission meeting of November 18, 1992, and the Commission voted unanimously to support this project. As you can see from their letter, Boys' Baseball will pay for the entire cost of purchase and installation. They are asking the city to pay for the operating costs (i.e. electricity, maintenance, insurance). Electrical costs are estimated to be approximately $500 per year; maintenance costs can vary greatly, but I would estimate an average of $300 to $400 per year; there would be no insurance premium costs over what we already pay. This seems equitable, as we pay these costs for Babe Ruth Baseball (Mercer Park). Representatives from Boys' Baseball will be attending the Council work session on Monday, November 23, to explain their proposal, and hopefully gain Council support. .'\,' Attach. " J 557 '- .. . DICK JACKSON 3406 ARBOR DRIVE IOWA CITY, IOWA 52245 November 3, 1992 Mr. Terry Trueblood Iowa City Parks and Recreation Department 220 South Gilbert Street Iowa City, IA 52240 Dear Mr. Trueblood: This letter is with regards to the Iowa City Boys Baseball meeting with the Iowa City Parks and Recreation Board. We have received a quote from' Moss Recreation for lighting on fields #1 and #2 of the baseball diamonds in City Park. Iowa City Boys Baseball would like to propose the following: 1. Purchase and install lights on fields #1 and #2 in City Park at Boys Baseball expense 2. Purchase and install poles for lights at Boys Baseball expense 3. Secure electrical hookup for the lights at Boys Baseball expense 4. The City of Iowa City to assume insurance and maintenance costs of the lights installed by Boys Baseball. 5. The City of Iowa City to assume payment of all electrical bills on the lights after installation. The Board of Iowa City Boys Baseball would like to thank you for all the help and expertise given us with the improvements in progress and already completed at City Park. Sincerely, IOWA CITY BOYS ASEBALL A/A" Dick Jac on /vj ,,1557 ....\, , , ' { . -.., c., -. ""1 I . ' November 17, 1992 ef1JJ IfJY cPlf ~~ CITY OF IOWA CITY - PARKS & RECREATION DEPARTMENT TO: Residents Adjacent to College Green Park FROM: Terry Trueblood, Director of Parks & Recreation RE: Sod and Lights in College Green Park Within the next few nights, you miaht see some late night construction activity in College Green Park, primarily in the north and west sections. This will be the efforts of the landscaping contractor to get the sod laid before winter sets in. They have assured us they will do this as quietly as possible, but it is necessary in order to complete the project in a timely fashion. As you can guess, the recent wet weather has been detrimental to these efforts. If the sod farms cannot cut sod within the next few days, it is likely that sod will not be installed in the park until next April. However, if we are able to proceed, and if the activity creates too much noise, or is too much light after 10:30 p.m., please contact the Police Department, and they will notify the contractor. 'f, .{,-: Also, five area residents have contacted me to register concerns/complaints relative to the new lighting in the park. We are working on a possible solution to reduce the glare while not diminiShing the footcandle level in the park. If this doesn't work, we will simply have to try something else. While we are trying this, however, it will be necessary to have all the lights turned on from time to time. If you have any questions, please don't hesitate to contact me. cc: yelty Manager Police Chief IlO SO'UTII OILBERT STREET lOW" CITY IOWA 3224001632 PIIOIIE 111013""110 PAX 111013""000 02-55 f ' , ,.,;......... "'''''''.. "':'1 , : , >.. City of Iowa City MEMORANDUM From: John Lundeil, Transit Manager ~/ Date: November 18, 1992 To: Steve Atkins, City Manager Re: Downtown Employee Bus Pass Program ;,,;,,-., I was quite pleased with the results of the first month of monthly bus pass sales to downtown employees. As you may recall, the program was established In cooperallon with the Downtown Assoclallon In an effort to encourage employee transit use In order to boost ridership and free up parking spaces for customers. The City sells the passes to the employer for $16 each, $2 less than the normal price, and encourages them to subsidize the cost even more to their employees. In November, five employers sold a total of 55 passes to their employees, They were: Holiday Inn First National Bank Iowa State Bank J C Penney Zacson Corporation Total 16 passes 14 passes 14 passes 8 passes 3 oasses 55 passes ,".-. In addition, Younkers has had an ongoing program of providing bus passes to their sales associates for $9 each. I hope that Interest In the program continues to build. Future efforts will be made to involve more downtown businesses in the program. Thank you and please contact me with any questions or comments. tp3-2 ,;255,9 ~. 5k1l~ rv/J JP \ ",,:'" ) CITY OF IOWA CITY " November 19, 1992 Kelly Hayworth City Administrator City of Coralville P.O. Box 5127 Coralville, IA 52241 Re: Downtown Employee Bus Pass Program Dear Kelly: The results from the first month of selling monthly bus passes to downtown employees are in. I am very pleased with the number sold. Attached is a memo from me to Steve Atkins with the actual numbers. Three of the businesses mentioned to me the need to be able to also offer Coralville bus passes to their employees. The manager of Younkers said that 90% of her employees live in Coralville. I encourage the City of Coralville to consider participating in this program. While the City of Iowa City is selling them for $2 less than our normal price, I still believe it will result in a net increase in both revenue and passengers as a result of new riders. The First National Bank told me that out of their 14 passes sold, five were to employees who hadn't previously ridden the bus. Thank you and please contact me with any questions or comments. Sincerely, ~undell Transit Manager cc: }loger Fisher, Coralville Transit Manager t/Steve Atkins, City Manager tp4-2 410 EAST WASltlNOTON STREET' IOWA CITY, IOWA 12140.1126 IIJI9) )5'05000' FAX 0111 H6.S009 d559 ,. ..~, f . , I .1 ~ .' I I , '-. City of Iowa City MEMORANDUM Date: November 10, 1992 To: Mayor and City Council From: City Clerk Re: Council Work Session, November 9, 1992 - 5:30 p.m. In the Council Chambers Mayor Darrel Courtney presiding. Councilmembers: Courtney, Horowitz, Larson, Ambrisco, McDonald, Novick. Absent: Kubby. Staff present: Atkins, Helling, Gentry, Karr, Moen, Franklin, Mlklo, Milkman, Undsay. Tape recorded on Tapes 92-96, Side 2; 92-99, Side 1. PLANNING & ZONING MATTERS: Reel 92.95, Side 1 Senior .Planner Monica Moen presented the foil owing Planning and Zoning Items: a. Public hearlno on a resolution approvino the voluntarv annexation of an approximate 7,08 acre tract of land located north and east of the present Iowa City coroorate limits, east of Scoll Boulevard, and north of Court Street. (Plum Grove Acres/ANN 92.0001) PCD Director Franklin and Larry Schniltjer, MMS Consultants, presented Information. b. Public hearino on an ordinance amendlno the Zonlno Ordinance to chanoe the use reoulatlons of certain proper\x located east of Scott Boulevard and north of Court Street from the County deslonatlon of RS, Suburban Residential. to RS-S, Low Density Sino Ie- Familv Resldenllal. (Plum Grove Acrcs/REZ 92-0010) Moen stated the pubilc hearing had been set for RM-12 and RS-5 but upon further review (Code Section 36-87) it was decided that the boundary between the RM-12 and the RS-5 would be determined at the time the tract Is subdivided. h. Ordinance amendlno the Zonlno Ordinance by chanoino the use reoulatlons of approximately five acres of land located at 1301 Sheridan Avenue In Iowa Clt;, Iowa. from 1-1 , General Industrial. to RS-S. Medium Density Slnole-Famlly Residential. (ADS/REZ 92- 0011) (Second conslderatlo'1l James O'Brien, 1301 Sheridan Avenue property owner, presented comments. c. Public hearino on a resolution adoPtlno the Iowa City Historic Preservation Plan. See separate discussion (for c, d, e, and f). d. Resolution adoptlno the Iowa City Historic Preservation Plan. e. Pubilc hearlno on a resolution amendlno the Iowa Cltv Comprehensive Plan by Incorooratlno the Iowa City Historic Preservation Plan Execullve Summary and the Nelohborhood Strateoles, JSttJo ,. "I 1 , , ,.. 2 f. Resolution amendlnQ the Iowa Cltv Comprehensive Plan by Inconooratlnq the Iowa City Historic Preservation Plan executive Summarv and NelQhborhood StrateQles. g. Ordinance vacatlnQ portions of the alley located adlacent to the east side of 410 Reno Street. (Jim JensenN AC 92-0003) (First conslderallon) Moen stated that the applicant has requested that the application to vacate portions of the alley be withdrawn. PCD Director Franklin suggested that Council take acllon by making a motion to withdraw consideration of the ordinance. I. Ordinance amendlnQ Chapter 36 of the Code of Ordinances of the Cltv of Iowa Cltv. Iowa. entitled 'ZonlnQ' by adoptlnq reQulatlons permllllnQ non-required off-street parklnQ on a separate lot In commercial and Industrial zones. (Second conslderatlonl j. Ordinance vacatlnQ portions of Dubuque Road riqht-of-way. (ACT/Passed and adopted) HISTORIC PRESERVATION PLAN: Reel 92-96, Side 2 Historic Preservation Commission Chair Doug Russell and PCD Director Franklin presented Information about the Historic Preservation Plan. McDonald asked Russell to present a synopsis of the Historic Preservallon Plan at Council's formal meellng Tuesday night. Council agreed to not take action on the two resolutions and to continue the public hearings for two weeks to allow for additional public Input. .' " C.H.A.S. UPDATE: Reel 92-99, Side 1 Community Development Coordinator Marianne Milkman and Community Development Planner Marcl Undsay presented an update. CABLECASTING FOR WORK SESSION: Reel 92-99, Side 1 Council agreed to discuss cablecastlng of Council work sessions during budget discussions. COUNCIL TIME/AGENDA: Reel 92-99, Side 1 1. Larson Inquired about the status of laptop computers for Councllmembers. Mayor Courtney stated that It Is currently being checked Into. APPOINTMENTS: 'Reel 92.99, Side 1 HACAP Board of Directors - Council Representative: Susan Horowitz and/or Karen Kubby Board of Appeals - re-appolnt John Roffman Board of Examiners of Plumbers - re-appolnt Jane Hagedorn and re-advertlse public representative Mayor's Youth Employment Board - Julie Pulkrabek Senior Center Commission - Patrick Peters and Harold Engen Meeting adjourned at 6:50 p.m. ctorIN:c11.g,lnf J5(PO ,,".-........ . h-..'... ~'I___~__~ -. 't:I oS t) ~ 2~ .~ fIl ;S '... . '1 ., " ... .c: 2: tJ) 0 ::J cu 0 ... 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I , , , , .FOR IMMEDIATE RELEASE FOR MORE INFORMATION, PLEASE CONTACT: ~/~ Peg McElroy Fraser, Executive Director Mayor's Youth Employment Program 410 Iowa Avenue Iowa City, IA 52240 319356.5410 MAYOR'S YOUTH EMPLOYMENT PROGRAM AWARDED HUD TECHNICAL ASSISTANCE GRANT Linda Miller, Programs Coordinator 'Senator Tom Harkin has announced that Mayor's Youth Employment Program has been awarded a $75,000 federal grant from the U.S. Department of Housing and Urban Development, Office of Community Planning and Development. The project, entitled "Technical Assistance to Aid Low. and Moderate.lncome Youth To Become Self. Employed", will provide the opportunity for participating youth to learn the skills necessary to become self-employed while participating in a small business to be established by the grant. Peg McElroy Fraser, Executive Director, Mayor's Youth Employment Program, said: "This award, granted to Mayor's Youth in national competition, will create the missing link in career and vocational programming offered by our agency. Participating youth will learn every aspect Involved In the creation, implementation, and continuation of a small business. The business that we have selected to develop shall be called "We Deliver", and will Include a courier, delivery, and errand service for Individuals in the community". In order to meet eligibility criteria, youth must be between the ages of 14.21 and meet low.moderate Income guidelines. Emphasis will be placed on homeless youth, members of a disadvantaged minority, or teenage parents. For more information and to receive an application for the entrepreneurial program contact: MAYOR'S YOUTH EMPLOYMENT PROGRAM 410 IOWA AVENUE IOWA CITY IOWA, 52240 PEG MCELROY FRASER, EXECUTIVE DIRECTOR LINDA MILLER, PROGRAMS COORDINATOR 319356.5410 ~5(,~ . RECEIVED ~:OV ).G 1992 ~~tdf ~ November 17, 1992 . Dear Conference Board Members: This is a short report on the status of the mapping project as requested by some Conference Board members. Enclosed isa letter report from Aerial Services Inc. on the status of the orthophoto production. The I , I ! ! I I I I I I j 1 I I I , 1 Johnson County Auditor does not officially commence work on his contract until receipt of the orthophotos. Also enclosed find an accounting of moneys expended to date on the two contracts approved on March 31, 1992. Sincerely, &ljd~~ Dan L. Hudson Iowa city Assessor Musser nson County Assessor ";,......'.'..,.,,... .,...;."'.,.',"..'..,,.......... ~5t13 ...-,..~~.,.,.~ '. I i , I I I . I I ... "i ., , ' ", 'hi ....,. '" . ""1 , 1 , 1 -+ . as! AERIAL SERVICES INC, 2120 CENTER STREET P.O, BOX 336 CEDAR FALLS, IOWA 50613 , , PHONE (319) 277-0436 FAX (319) 277.0437 October 22, 1992 Mark Kistler Johnson County Deputy Auditor Johnson County 913 50uth Dubuque 5treet P.O. Box 1350 Iowa city, Iowa 52244-1350 Re: Johnson County orthophoto Mapping ASI #92-3917(1) Dear Mark, We are forwarding twelve(12) copies of the final GP5 control report covering the control survey on Johnson County. We have reserved a few copies in our office which we will forward to consultants in the Iowa City area for their use. We are also forwarding a diskette containing your base map with the control points inserted. To update you on the current work schedule we are very close to the schedule which I forwarded to you in late August. All sheet corners on the 400, 100 and 50 5cale sheets have been defined. We are currently running high and low analytics and preparing the scanning process. We are still hoping to start our first deliveries in the first or second week of November. After close review of all of the frames on the project we have located two problem areas. One area was flown by Aerial services Inc. and was stopped short on a flight., The second area was flown by Horizons', the flight strip was flown off line and then reflown, but missed a portion of the needed mapping area. The following sheets will need to have new photography flown: A5I sheet: 07-03-45 Horizons' sheet: 07-35-3N 07-35-35 10-02-2N 10-02-25 10-02-3N 10-02-35 10-11-2N 10-11-25 PROFESSIONAL SURVEYING & PHOTOGRAMMcmlC CONSULTmTS ~(,3 .' H, -. We would prefer to complete 2ll of the reflights needed on Johnson County in the Spring of 1993 when the sun angle will be better. If this delay will not cause a schedule problem for the county please inform us in writing. As I indicated in my earlier letter a major portion of the project delay was caused by two 'items. One being the lack of good flight indexes covering the Horizons' film and secondly the need to remove all lettering and reletter every frame of the Horizons' film so that each frame contained flight and location information. Without this information on each frame it was imoossible to start production of orthophoto work using the film. The process of removing and relettering the film was more time consuming tqan would have been experienced in the initial lettering, had it been done properly. I have reviewed our time records and it consumed approximately 4 to. 6 weeks of time for the total process which included review of flight indexes, review of lettering problem, review of possible solutions, review of film for lettering and relettering of all frames. If you have any questions please give us a call. )")~ Ga~~ Brown, President Aer~'services, Inc. GGB:dm 3917jc2.1et cc: Jerry Musser: Johnson Co. Assessor vOan Hudson: Iowa City Assessor Tom Slockett: Johnson County Auditor ~~3 .....1 " , i ,"", ,.. ~. JOINT MAPPING EXPENDITURES IOWA CITY & JOHNSON COUNTY PILOT PROJECT (Not Part of Contract) Paid in April, 1991 $ .1,503.39 Paid in April, 1992 $ 120,616.79 Total pilot Expense $ 122,120.18 AERIAL PHOTO SERVICES CONTRACT Contract Signed April 3, 1992 Paid July 10, 1992 Paid November 19, 1992 $ 369,523.79 - 92,132.00 - 44,669.60 Balance $ 232,722.19 MAPPING & PARCEL NUMBERING CONTRACT Contract signed April I, 1992 Paid to Date $ 383,315.00 -0- Balance $ 383,315.00 . . -"-"'~.,..".".-'-" ...... ._" ~S~3 . JI " , ' I i I I I I I . 1 I i / I i I , 1 I I i I 1 I I , " -'-"'~""''''J'''''~'' " ,'.... " ~. MINUTES OF MEETING JOBNSON COUNTY JOINT ADMINISTRATION A.K.A. TIlE CIVIL DEFENSE BOARD THE JOHNSON COUNTY /I1UNICIPAL CIVIL DEFENSE AND DISASTER SERVICES BOARD I'IET IN REGULAR SESSION Ol~ OCTOBER 2B, !992IN THE SHERIFF'S CONFERENCE ROOl11N THE COUNTY JAIL BUILDING, I'IEI'IBERS PRESEIH WERE: SHERIFF CARPENTER (FOR DONALD SAXTON) REPRESENTING THE CITY OF OXFORD DEPUTY OCKENFELS (FOR ROBT CARPENTER) REPRESENTING THE SHERIFF'S DEPT, GARY KINSINGER REPRESENTING THE CITY OF CORALVILLE ' GEORGE 11URPHV REPRESENTING THE CITY OF HILLS TOl1 HANSON (FOR SUSAN HOROWITZ) REPRESENTING THE CITY OF IOWA CITY nAVE ~MITH REPRESElmNG THE CITY OF LONE TREE BOB DOLEZAL (FOR D,A VID ROBERTS) REPRESENTING THE CITY OF NORTH LIBERTY JIM 1'lcGINLEY WAS PRESENT FOR THE C/D OFFICE ABSENT WERE REPRESENTATIVES FOR: JOHNSON COUNTY BOARD OF SUPERVISOR (EXCUSED) REPRESENTlVE OF THE CITY OF UNIVERSITY HEIGHTS lEXCUSF01 REPRESENTlVE OF THE CITY OF SHUEYVILLE REPRESENTIVE OF THE CiTY OF SOLON REPRESENTIVE OF THE CITY OF SWISHER REPRESENTlVE OF THE CITY OF TIFFII~ \i ! I. THE ~1EET1I~G WAS CALLED TO ORDER AT 7:35 P,M, BY THE ACTING CHAIRPERSON CARPENTER. . 2. MOTION TO ACCEPT THE I'IINUTES OF THE SEPTEMBER 23, 199211EETlNG WAS MADE BY "IURPHY, SECONDED BY SI'IITH, CARRIED, 3. EXPENSES SINCE THE LAST "IEETlNG WERE PRESENTED AI~D A l'IOTlON TO APPROVE WAS 11ADE BY KINSItIGER, SECONDED BY DOLEZAL. CARRIED, 4. RECEIPTS SINCE THE LAST 11EETlNG WERE PRESENTED AND A I'IOTION TO APPROVE WAS I1ADE BY S~lITH, SECONDED BY I'lURPHY, CARRIED, 5. DISCUSSION BY THE DIRECTOR. A, 1'lcGINLEY ADVISED THE BOARD THAT THE COl1PUTER SCANNER, APPROVED FOR PURCHASE DURING THE SEPTEI1BER BOARD I'IEETING, IS STILL ON HOLD PENDING A POSSIBLE "Maclnlosh" PRICE REDUCTION. PURCHASE SHOULD BE 11ADE IN DECEI'IBER OR JANUARY, B, THE EI1ERGENCY PURCHASE OF A "NEW" ENCODER, APPROVED BY THE BOARD RELYING ON SHERIFF CARPENTER'S JUDGEI'IENT DID NOT HAVE TO BE 11ADE AS YET, SHERIFF CARPHITER ADVISED, WE ARE STILL WAITING 01,1 A PROPOSAL AND PRICE OUOTE BY COMI'IUI,IICA TIONS ENGINEERING, C. BECAUSE OF A THANKSGIVING HOLIDAY CONFLICT, A 110TION WAS 11ADE TO CHANGE THE DA TE OF THE NOVEMBER BOARD ~IEETII~G FROI'! THE FOURTH WEDNESDAY, I,e, NOVEI'IBER 25 lh, TO THE THIRD WEDNESDAY I,e, NOVEI1BER 16, 1992.110TION I'IADE BY SMITH, SECONDED BY KINSINGER, CARRIED, JS(P~: . "1 " , i. ,Ii ~'--'~''-:~'~-':~I :- ,.- .~, rl....L-l.'.I.J.:bi. ',.. ./': . " 'I , , -. i D. McGINLEY DISCUSSED THE NEW STATE OF IOWA CODE CHANGES WHICH WOULD REQUIRE SEVERAL ORGANIZATIONAL NAI1E CHANGES, ALL ~lEI'IBERS PRESENT RECEIVED A COPY OF THE CODE CHANGES WHICH INCLUDED: 1) "THE JOHNSON COUNTY /11UNICIPAL JOINT AD~lINISTRA TIOIf NAI1nO BE CHANGED TO "THE JOHNSON COUNTY EMERGENCY ~lANAGE~IENT COMMISSIOIf' 2) "JOHI'lSO!,1 cOUlm /MUNICIPAL DISASTER SERVICES" NAME TO BE CHANGED TO -JOHNSON COUNTY EMERGENCY ~lAriAGEmNT AGENCY" 3)" JOHNSON COUNTY/MUNICIPAL CIVIL DEFENSE AND DISASTER SERVICES COORDINATOR" TO BE CHANGED TO 'JOHNSON COUNTY E~lERGENCY MANAGEMENT COORDINATOR' MOTION WAS MADE TO TABLE THIS DISCUSSION UNTIL THE NOVEI1BER 18, 1992 11EETING, MOTION MADE BY KINSINGER, SECONDED BY SMITH, CARRIED, E. ~lcGINLEY DISCUSSED THE RECEIH PROBLE~l OF MEETING THE NORMAL I'IAJORIETY QUORUI'l REQUIRE~lENTS FOR A LEGAL 11EETIIIG, SINCE FOUR 11EMBER CITIES ARE NOT NORMALLY REPRESENTED, THE 7 OF THE 13 ~IE~IBERS REOUIRED HAS BEEN ACTUALLY 7 OF 9 MEI1BERS. THIS HAS RESTRICTED THE BOARD'S ABILITY TO CONDUCT ROUTINE BUSINESS. 1'lcGINLEY SUGGESTED THAT "ROBERT'S RULES OF ORDER' ~lIGHT ALLOW FOR THE REDUCTION TO 5 ~lmBERS PRESENT TO FORM A QUORUM, A MOTION WAS ~lADE TO CHANGE THE QUORU~l REQUIRE~lENTS TO 5 l'IEI'lBERS SUBJECT TO THE OPINION OF THE ,JOHNSON COUNTY ATTORNEY, ~10TIOI~ BY MURPHY, SECONDED BY 51'IITH, CARRIED, (NOTE THE ATTACHED 10-29-92 LETTER "lcGIIUY TO COUNTY ATTORNEY, COPY OF "ROBERT'S RULES, AND 11-5-92 LETTER FP.011 J, PATRICK WHITE, JOHNSON COUNTY ATTORNEY, INDICATING THAT IrMA CODE REOUIRES 7 OF 1~ ~'E~lBERS TO CONSTITUTE A OUORUI1,) \ . ;. 6. DISCUSSION BY BOARD 11E1"lBERS. 7. l'IOTlON TO ADJOURN 11ADE BY SI'IITH, SECOI~DED BY DOLEZAL, CARRIED ......... NEXT MEETING THIS WEDNESD^V, NOVEMBER IBlh. PLEASE PLAN TO A TTEfID OR, IF YOU CAN'T HAVE AN AL TEPHA TE A TTEND IN YOUR PLACE, ..,,,,..,,.,, IN ADDITION TO THE ITEMS ABOVE, WE WII.L BE REVIEWING TIlE BUDGET fOR FISC^L VE^R 1994 ~(Pf . ",.,..',., . ... '.'.OJ., '..,.... ~. '-. JOHNSON COUNTY MUNICIPAL CIVIL DEFENSE AND DISASTER SERVICES JOHNSON COUNTY JAIL DUILDlNO James L. McGinley Dlreclor/Coordlnalor October 29, 1992 Mr, John Bulkley Office of the Johnson County Attorney 417 South Cl1nton Street Jowa Clly, Iowa 52240 ' Quorum requtrements for meel1ngs of: The Johnson County Emergency, Management Commission formerly known as "The Johnson County Clvtl Defense Board" Dear Mr, Bulkley, . SUbJeot: Thts Is to confirm our conversal1on of Thursday, October 29th, regarding the number of members of the Johnson County Emergenoy Management Commission required to consl1Me a quorum, The Commtslon ts comprtsed of 13 members, l.e, the 11 mayors or their represental1ves,the Sheriff or his or her represental1ve, and a member of the Board of Supervisors. Lately, The Board meel1ngs have not always had a quorum of 50:& or more of the membership, which has restricted our abtllly to conduct roul1ne bustness In a I1mely manner. David Roberts, Mayor of the clly of North LIberty and Chair of the Commlslon Indicated that the probable reason was that the commiston acl1vtl1es have not been controverstal, that the members may be attending other more controverstal meel1ngs. For this reason,the Commission, a quorum of more than 50:& In attendance, on Wednesday, October 28, 1992 unamtously approved a motion to reduce the quorum requIrements from 7 to 5 members based on the following exerpt from the "Robert's Rules of Order" (copy of the pertinent section attached and quoted here), "a provtston of the bylaws should specify the number of members that shall consl1tute a quorum, Which should approxImate the largest number that can be depended on to attend any meel1ng except In very bad weether or other extremely unfavorable conditions" We would appreciate receiving the legal optnton of the Johnson County Attorney's Office regarding our actions, Thank you for your constderatlon of this request. We look forward to hearing from you. SlnCereIY'~ ;&. .l. McGinley .,," ,., 1,,"""\1 In" Ilrw "Il I In"'" ("TV lO\VA ~"'M~ I T"I PPtIONn. "IQI ~~~.(.o2R .-...,...,....:.'.,'.,..-... I I I l \\ -I '1. I ! i " I ! I , I I I I i 1 ! ~5('V , , I ,I .".....-.. '-. '" \ ~ ii:I~{111tlil~i[~'i]~1!,11i~]~! ijtii1 ~D"'1"'''')l. ~",.a~a.~'Sn.c:: ~. d. ~'ll ~5='~a~ Jl ti · ~ · ~ . ] ~ '5 ~ ~ h,8 ~ g ~ ,t ~'~ is ~ ~ 11:a ~ ~ ~ ] ~ ,~ ~ 5 b 1 ~ .~ g .a 5.!l ~'ll .5 ~ ~ ~ ~I" ~ .~ ~ ,8 ~ ~ '!Ii ~ ~ ~ ~ ~ ~ oS ~ ~ '" oS iI .~ ~ J!,; ~:!l. . ~ 0 ~ '" '" :!l 0 ~.!l .. ~ '. 0 ~ "1 " 0 'll Ii ~ 1l b" ~ ~'o 5,<; ~ '" a,ll 0.. 5 ~ u 1'" · ~ 1l.... 0 . 5~q~&~'ll~",,~q~~H'll'll~oS ~~.i~ ~~,,~~l1l~ ~ "'b5d60~i~li8 e :!lb=~Jl en" ooS5'ii.'!I"'d a ~ ~.u ~ 8 ~'5 5 ~ . J! ~ ~.g 'H~ ~ 8:~ "I ~ a !l H I U ~ ~ ~ i ~ ~ ,ll.. 0 . ,- e ~ ~.. . 0 ~ g to" . Ii:!l ' o. ~ a..o n "'''' l;llll a ." = e~~11'~aj~~~b~J~5~~e~ ,toS~"'til.l~~5~J ~ o. 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E > 0" g. 9 ld~o="l; ~~B"~-aoSlll~.]. !!l 00 loll 6 ~o .llP"" ~.'". 0> ," Jl, :!l'::" ~ " ~ I"' >> ~'~ H,.!l . il 0: ij 05 ~ ~ ~ ,'ll tS.. '!l Ira ~ . ~ :!l iii 1 a 0 ~ ~ 0 ,~ '" ~:a 0 ~ = ;:J"6 ~;. ~ u ""a~IB~~ :aU~D~~~al~I~8 ril u"d.... :It.... 0 III ~'+I lG o..c::t ~ '~u. q 5 J P ~ '" ~. '" 0 '0. '" '0 ,ll ~';;,5:~.~ (. ~ a~u~] ~$g.~'ll~ ~ . 5 ~ b ,R :' 0 0 = oS = ~ G l;, li 0" '" J58-n~~!1 Cl1~'ll~~.2,llfH,a~ tll .S ~ ~ S~ .~ 1 !Xl ~ ~< ... tJ al ~,g:t ~ 1:1 tll Q ~ U..Q al::l ~~ ~ (/)@ ~ ~ ~ a Ul. ~~,~ ~ a 8 0 ill~ 'o~~~ ~ ~@Cf.) tl: ':10: ~H ~ (/) ffi ~ ~ ~~ h~ E! ... ; -~ .~ 0: . Ui ,lio ~~~~ ~u ~ ~~ H ~ih o ~ ~ o:U i; ~ &l P=l 0 "Ill n ~. ~ ~ @~~ 0 U III J.6(,f · .......----..,.~..,. .......,..~'O""T --. Office of the ~. '''"."Ooo"~~~~~.~~"=~~:':'o~t~:~~:.".., ~ , ~ (319) 339.6100 J. Patrick While Counly Allornoy November 5, 1992 , James McGinley Director/Coordinator Johnson County Hunicipal Joint Adndnistration 511 South Capitol street P.O. Box 169 Iowa city, Iowa 52240 [l-aar Jim: John Bulkley has shared with me your inquiry about your board's quorum. Your board is a.creature of statute and there- fore the quorum requirement appears in Section 4.1(30) of the Iowa Code and, by the terms of that statute, is a majority of your board. 'l'he board does not have authority to reduce that statutory requirement.Tller.efore, given that you have thirteen members, a yuorum of seven is required. Clvll.Juvenllo AM'lI.Uhty JcMOulklty DtborahF.rmll/ltlOl Criminal David V. fil4nY RodAlJlIOll. Lhla M. Paulson Ko~O.A.... JanelM.Lyneu KIVyO.SltllI Child Support Carol A. TutN( 1'1319l312-!G<, Devices which some agencies have used to try to deal with quorum problems are to utilize telephone conference call meetings for things that ta~e formal action at a time when everybody could be at a phone to avoid their having to come in, or to designate a cQmmittee Which has specific auth~rization to undertake some program. You can't get around the requirements of fiscal over- sight by the full board. Another option, of course, would be to try to hold fewer meetings and to prevail on your members to give their membership a higher priority than must be the case if a quorum is not present. Please let me know if we can be of further guidance. 0:: J. PATRICK WHITE JOHNSON COUNTY ATTORNEY /dre 025'f ' , "1 1 , , , I I . I I I \ I I , j 1 , j i , i 1 I I i I , I i -. , MEMORANDUM ~" ~UJ-, Wi DATE: November 19, 1992 TO: Chuck Schmadeke, Public Works Director FROM: Bud Stockman, Superintendent of Streets RE: Leaf Removal Costs FY93 The leaf collection program for FY93 is broken down as follows: Number of loads collected from October 12, 1992 through November 20, 1992 = 716 loads Labor cost for the period from October 12, 1992 through November 20, 1992 = $ 70,403.22 Equipment cost for the period from October 12, 1992 through November 20, 1992 = $ 25,029.12/ This brings the total cost for the FY93 leaf program to: $ 95,432.34 .2 S~S i I i I I i I I I I I I I , , i ""1 >, f: ./. " ,.; '" RCV BY1XEROX TELECDPIER 7011 111-13-92 4112PM; JOHNSON COUNTY AUDITOR TEL:319-356-6086 319 356 6~e6~ 3193565009;~ 1 Nov 13,92 16:01 No.007 P.01/03 JoJuuou (:"uIII,. _ \ 10WA~> BOARD OF SUPERVISORS Charles D, Duffy Stephen P. lacina Patricia A. Meade Richard E, Myers lletty Ockenfels November 17,1992 INFORMAL MEETING Agenda ~~ I>,) 0 ..~ ,..-) Ci ".-; ;.,...:- <::: , ~ ...._1 ''''";';I C;", w ~ .- . -~i.' .." " : =-C) -- 0::,. :.~ ~', .. ". ;\.) -" '..i'\ 1. Call to ordcr 9:00 a.m. 2. Review of the mlnutc.~. 3. Business from the Director of S.E.A.T.S.. a) Discussion re: FY '94 Heritage Agency on Aging funding. b) Other I 4. Business from Laurie Robinson, Director of the Johnson County : Heritage Museum re: report from County Museum Cortllilittee. S. Business from the Board of Supervisors. a) Reports b) Other 6. Discussion from the public. 7. Recess. .-..---.......-.-.--..------.......-__..........'1....... l<'ORMAL MEETING TO ,FOLLOW 913 SOUTH DUBUQUB S'r, P,O, BOX 1350 IOWA CITY,IOW^ 5224401350 PAX:(3~6~ TEL: (319) 356,GOOO ,:,',,: .:..."..,'"....:....".. i , I I I I I , ! t I I I , I I ! I I I 1 I I I ; , I I I I' I , I I I 'I I I ! ..:', 1 , ' ,.... ','\ .. :'1 , 1 , .... RCV BY:XEROX TELECOPIER 7011 :11-13-92 4:13PM: JOHNSON COUNTY AUDITOR TEL:319-356-6086 319 356 6e86~ 31935650e9;~ 2 Nov 13,92 16:01 No,007 P,02/03 ; Johnson Counlr \ IOWA9 BOARD OF SUPERVISORS Charle8 D. Duffy Stephen P. Lacina Patricia A. Meade Richard E. Myers Bolly Ockcnfcls . November 17, 1992 FORMAL MEETING Agenda 2, Action re: claims ~() I" Ci - ..,~ ,..~ 0 :..',~' ..... ',- . ~== .J ;"--: -.0:-,", c- W .. , . ,. ~ .. ~-. - . _I " - 0:':;: I :::~ .. .. j',' ':"\ I I I . 1. Call to order following the Informal meeting. 3. Action re: minutes 4, Action re: payroll authorizations 5. Business from the County Auditor, a) Action re: b) Action 1'0: c) Other , permits reports I I I I I , , I I I 6. Business frolll the A~slstant Zoning Admlnlstratol'. a) Second consideration of application 29242 of Francis Schneider. b) Second consideration of application 29235 of Bernard Beranek. c) Second consideration of application 29244 of Dale Sanderson. d) Second consideration of application 29245 of lh~ Estates of Mrs. Lavone Kofron, e) Second consideration of application 29246 of Dale Flansburg, t) Second consideration of application 29247 of Mary Kaefring, g) Second consideration of application 29248 of Richard Ford. h) Other 913S0UTH DUIJUQUBST, p,O, BOX 1350 JOWACITY,IOWA52244.1350 TBL: (319)356-6000 i I PAX:(~~ i i , '..",. ., '" Rev BY:XEROX TELECOPIER 7011 :11-13-92 4:14PM; JOHNSON COUNTY AUDITOR TEL:319-356-60~6 319 356 60B6i 3193565009;~ 3 Nov 13,92 16:02 No.007 P.03/03 Agenda 11-17.92 Page 2 7. Business from the County Attorney. a) Discussion re: county's initial proposal regarding S,E.A.T.S. collective bargaining. b) Report I'C: other items. 8. Business from the Board of Supervisors. ~) Other. 9. Adjourn to informal meeting, 10. Inquiries and reports from the public. I , , I , I i I i , I I I , I i i ! , , I i I 11. Adjournment. I.D l'\l a - ::,r: 1:3 ;'~," ~~::. '.'::' 1,;!.l (;- i'~~ .. W .~ -, ," ,.'''.'' - -" -'~ =-r.'. o~'.:. .1:"" :"~..' . .. . . .- N ,~~.\ " ;'Sf4~ '>1 , , ~ , , 'I i I I I' .' 'I -. RCV BY:XEROX TELECOPIER 7011 :11-20-92 3:00PM: JOHNSON COUNTY AUDITOR TEL:319-3S6-6086, 319 356 6086~ 3193565009:" 1 Nov 20,92 14:48 No.ODS P.Dl/04 Johnson County \ IOWA~ BOARD OF SUPERVISORS Charles 0, Duffy Stephcn P. lacina patricia A. Meadc Richard E, Mycrs llellY Ockcnfels ". Novembct' 24, 1992 l~ -.. r" c:- 7 "" L) .-.. , ;. " -. '- . . ,40' ~ '" " -.' 0 " ;<~~ "J " -' " i 0: 1 (,) .. ." . ,) :) , I I " I INlrORMATJ MEETING Agenda 1. Call to order 9:00 a,m. I i , , I I i I , i I I i , I i i 2, Review of the minutes. 3. Business from the County AltOl'IlCY. a) Discussion re: county1s initial proposal regarding S,E,A,T.S. collective bargaining. b) Other 4, Business from Harold Stager re: Senior Center update/discussion. I I 1 I I 5. Dusiness from Jen Madsen and Cheryl Whitney, Area Administrator for Department of IIuman Services. \\ " ! i I I I I a) Discussion re: Social Welfare Board update, b) Discussion re: amendment for Social Scrvice Block Grant, c) Other 6. Business from the County Auditor. a) Discussion re: cash flow analysis for October, b) Other ..... ....II....I....I"'''.UI'''~'r f'" n"WI'~n tnWAI'ITV lnWAmA4.mo TEL:(319)356.6000 PAX:(31~ 7 .'b ,'J,_ , "-'.1 " " '., "', . -. RCV BY:xEROx TELECOPJER 7011 ; 11-20-92 3:00P~I; JOHNSON COUNTY AUDITOR TEL:319-3S6-6086 319 356 6086, 3193565009;U 2 Nov 20,92 14:48 No.OOS P.02/04 Agenda 11-24-92 Page 2 7. Business from the Board of Supervisors. a) Reports b) Other ,', 8. Discussion fronllhe public, 9. Recess. .............--......................--...;...............................-...............-...... FORMAL MEETING TO F'OU.oW I,,,:", h) U ~-~ .' ;-~ .I : ;.~~ ..... . - r-l ,._, ~ 0 .-' .. ,'. ~i' .." . C) (;',' . . . . ,',) :', ~, r;J ,;J5f47 ...-....,.........., .-,,,.,,......., ""'1 'I , 1 , ' f' " ...\, , , -. JUHN~UN LUUNll HUU1IUK ICL'~I~-~~O-OUOU liU'" ':'V I ;'.. ...,. ....' "..,. V"C.' , . _. ... Johnlon Counly \ IOWA:> BOARD OF SUPERVISORS Charles D. Duffy Stephen P. Lacina Palricia A. Meade Richard E. Mycr~ Betty Ockenfels November 24, 1992 '. FORMAL MEKTlNG Agenda '" l!l /\.l" 0 ~ :::n i.:i 1 '. -.. '- . .....-; C")-< 1\) '. 0 ;.. _. " '<r~ .." ~.... r.,-1 ; ; 0;: , , l',,) , .;:' .. .~ , :;.:" , ~." r:o 1. Call to order following the informal meeting. 2, Action re: claims 3. Action re: minutes a) Action rc: informal minutes of November 10, 1992. 4. Action rc; payrolllluthorlzatlons 5, Business from the Planning Assistant. ';:. I', 1. Discussion/action re: the following Plall/ng application: a)" Application S9276 of Richard and Joan Ford requesting preliminary and final plat approval of The Resubdivision of Lots 1 and A of Yellow Pine Subdivision, a subdivision located in the NW 1/4 of the SE 1/4 of Section 12j Township 81 North; Range 5 West of the 51h P.M. in Johnson County, Iowa (This is a 2.Iot, 9.97 acre residential subdivision located in the southeast quadrant of the intersection of Yellow Pine Avenue NE and 130th Street NE in Cedar Twp.). b) Other 913S0UTIfDUUUQUEST, P.Q,BOX 135U IOWACI'I'Y,IOWAS2244.13S0" rm.:OI9)3S6.6000 [lAX:0I9)3S6.6086 0/.5 (, 7 "".,.".,.,,,. .,.. . .", I , 1 '" f'\I...V D":Ac:.r\U;, 1t.L.l:.LUrll:1\ d:.llJ. j 11-.::;:\:l-'::,k': .):\;:Ht"l'l; JOHNSON COUNTY AUDITOR TEL:319-356-6086 319 3~o ~uoo~ 3193565869iR 4 Nov 20,92 14:49 No.005 P.04/04 Agenda 11-24-92 Page 2 6. Business from thc County Auditor. a) Action re: permits b) Action re: r~ports 1. Clerk's October monthly report, c) Discussion/action re:. resolution transferring from General Basic and Rural Services Basic to Secondary Roads. , d) Othcr 7, Business from the County Attorney. a) Executive Session to discuss strategy re: bargaining, b) Report re: other items. . i I Administrative Unit collecli~e : I 8. Business from the noard of Supervisors. a) Action Te: amendmcmt for Social Service Block Grant. b) Discussion/action re: informal meeting of December 1st. c) Other 9. Adjourn to Informnl meeting. lO 10. Inquiries and reports from the public. I" C;~l c.j :.:r.-; ::'..:.': '''': " ~ .N 11. Adjournment. ';~ .. 0 , .., -" . ;..- "'J ......1 .. r,', -' c.:;~7';. c:? '4'.' . ,.." .,. -. ',,) ." 1:,J ".~7 .,', ..>, 1 , ! -. ~ CITY OF CORALVILLE CITY OF IOWA CITY - JOHNSON COUNTY UNITED WAY FY94 HUMAN SERVICE AGENCY FUNDING REQUESTS Conflict of Interest Statement. . . . . . . , . . . . . , . . . . . . . . , . . . , . . . . . . . . Using the Budget and Program Information ................................. xv r-.---...~".,,,; I ':'>):;,t, I .. I I I I I CONTENTS PAGE Benefit Points Memorandum .................................. Agency Hearing Schedule. . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . .'. . . . . . , . . . I Current Local Allocations, . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . , . . , . . . .. II Coralville Funding History ................................,..,.......... .1I1___,_~,,,,,,,,,,~_......,j!!I&\ Iowa City Funding History ., . . , . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . , . ."..,..g {;f ,"..' ,',' Johnson County Funding History . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . "~ __ ",' ' United Way Funding History..... .,.....,..,..,..,............. '~;O,(r .,." ' United Way Designated Glvln9 ,........... ................,... '-;:(,'iGf Directors' Salary Study ..................................,.... , .'...'i:hif.'. , Recommended Salary Structure - July, 1984 ....................... ',Lf:t.~ ~. " R~:~:~:n:::h ~~~ ~~~~t.u~~ : .~~~If~~~ ~o. I.n.c~u,d.e. ~ ~~~ ~~~~. . . , . , . ,<~i< it ".., " ;~il.. , ",' . ;~ :-';~ ' ,.....~" , I ,J Current Benefit Points . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I ' '-" Budget and Program Information by Agency: American Red Cross (see Red Cross) ...,...,.................,.....,.... 419 Arc of Johnson County (Association for Retarded CItizens) ............,...,.,.." 1 Big Brothers/Big Sisters (Pals) , . . . . . . . . . . . . . . . . . , , . , . . . , , . . , . . . . . , . , . . . .. 23 Cedarwood (see Neighborhood Centers of Johnson County) . . . . . . . . . . , . . . . . . . .. 384 Community Coordinated Child Care (see 4 C's) ,........,....."..,......... 136 Community Mental Health Center (see Mental Health Center) .....,."..,..,.... 363 Crisis Center (Transient Program) ,...., . , , . . . . . . . . . . . . , . . . . , . . . , , . . ,'. . . .. 36 Dental Services for Indigent Children ..,.,................................. 57 Domestic Violence Intervenllon Program (Spouse Abuse) ..,.."..,..,.....,..., 70 O\"~r.:'", '~~J , J.5'~ "'r.' , -. I , , I I I i ~~.~;r!H~;;',:,,:. I.: ,." r$;: l\) L.. fo.",.~ '.,".-' L0J2 'i'"li (Jl ~,9,i n,' }\:.;y.,::::tv. ~'(,:l~", " 'i1" ..~I ,',. . " \!~-E""\.J . ,~.,'~. "";.~ , 'l,~;r.. ,.", \',;,.,- ,'t,' ::T.';:' .1.,' 1",'(','Il,~ 'I,'~:~\.V ,"I''':B.''4~. \~, O(,~ r:' I' , "'l;~~'j""""1 I \", " ... I" \ \.'"'' IJtl/\,..');) -..~; .. "","f " ;: .j r\ : \ . .~. "".: C-' . , , I :. i I WI I i I I i ~'9: ......\. ,.,..,:,..,.,,.,/.~.,,.,,.... . . .,( '-, ,r-.. Elderly Services Agency ........... . . , . . . . . . . . . . . . , . . , . . . . . , . . . . . . . . . .. 92 ' , Emergency Housing Project ........................................... 119 4 CiS ...............................................,............ 136 Free Medical Clinic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . ., 164 Geriatric Mobile Dental (see Special Care Dental Program) . . . . . . . , . . . . . . , . , . , .. 448 Goodwill Industries of Southeast Iowa .................................... 186 Greater Iowa City Housing Fellowship .................................... 206 HACAP . Hawkeye Area Community Action Program ......................... 222 Handlcare .............,.......................................... 235 Hillcrest Family Services ........... . .. . . .. . . . .. .. . .. .. .. .. . .. . .. .. . ... 251 ICARE ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 265 Independent living ..,.........,..',...."..................,.....,.,. 278 Legal Services ,............,.,....".,...................,....,..,. 294 Lutheran Social Service ....."..........,....................,.,...., 309 Mayor's Youth Employment Program ................... . . . . . . . . . . . . . . . '" 327 MECCA - Mid-Eastem Council on Chemical Abuse . . . '. . . . . . . , . . . . . . . . . . : . . . .. 347 () Mental Health Center ................................................ 363 . Neighborhood Centers of Johnson County ................................. 384 Pals (see Big Brothers/Big Sisters) .,....,.......,........."...,......... 23 Rape Vlcllm Advocacy Program. , . . . . . . . . . , . . . . . . . . . . . . . . . . , . . . . . . . , . . ., 404 Red Cross ........................................................ 419 School Children's Aid .......,..............,............,......... I .. 433 Special Care Dental Program (Geriatric Mobile Dental) ...,.,...,.,...,....,.,. 448 Spouse Abuse (see Domesllc Violence Intervention Program) . . . . , . . . . . . . , . . , . , .. 70 Transient Program (see Crisis Center) ., . . . . . , . . . . . . . . . . . . . . . . . . . . . , . , . . . " 36 United Action for Youth . .. .. .. .. .. .. . .. . . .. . . .. .. . .. . .. , . .. .. . .. .. .... 45B Visiting Nurse Association (VNA) . . . . . , . . . . . . . . . . . . . , . . . . . , . . . . , . . . . , . . " 475 Willow Creek/Mark IV (see Neighborhood Centers of Johnson County) ..,......... 384 Youth Homes " I . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . I . " 498 u ~~~k ~'r " .', ,..:,./ "i","d """:"":;':.;.:,';;',:<;.,I}".:; ", 'j " : , t.,. ,",'( i i i I I i ! I i ! '.~. '"-,, . ~l '/ ...~ ': ~ '\ .",.. C~', ~h -\II" ......1..... ,. ~ ~i ..;, I , , u ,: . ..... "..,.~, ,.._.'..... _u ....~.. ".._. " '\1 , ' ~. .( . REQUESTS CORAL- IOWA JOHNSON UNITED ,"""DATE TIME AGENCY PAGE VILLE CITY COUNTY WAY ,- Thurs, 7:00 Training Session 11/19 Mon. 7:00 Orientation 11/23 7:15 Visiting Nurse Ass'n. 475 X X 7:45 Lutheran Social Service 309 X X 8:15 Free Medical Clinic 164 X X 8:45 Mental Health Center 363 X X .-,0 Thurs. 7:00 Arc of Johnson County 1 X X X 12/3 7:30 Big Brothers/Big Sisters 23 X X X X 8:00 MECCA 347 X X X X 8:30 Elderly Services Agency 92 X X X X Thurs. 7:00 ICARE 265 X . X 12110 7:30 Neighborhood Centers 384 X X X 8:00 HACAP 222 X X X 8:30 Special Care Dental Program 448 X X I 9:00 Independent Living 278 X X I Thurs. 7:00 Crisis Center 36 X X X X 12/17 7:30 United Action for Youth 458 X X X X . I 0 8:00 Youth Homes 498 X X X X I 8:30 Mayor's Youth Employment 327 X X X X I 9:00 Handicare 235 X X Thurs. 7:00 Domestic Violence Interv. 70 X X X X I 1/7 7:30 Red Cross 419 X X X X I 8:00 Emergency Housing Project 119 X X X X B:30 Rape Victim Advocacy 404 X X X X 9:00 Wrap-up Gov't Requests Thurs, 7:00 School Children's Aid 433 X 1/14 7:30 Gr. I.C, Housing Fellowship 206 X 8:00 Goodwill 186 X 8:30 Legal Services 294 X Thurs. 7:00 Dental Services/ Children 57 X ' ,.." '.' 1/21 7:30 Hillcrest 251 X 8:00 4 C's 136 X 8:30 American Heart X 9:00 United Way Wrap.up 'Funded through the Johnson County Department of Public Health. NOTE: This year's hearings will be held at the Department of Human Services, 911 I I v North Governor Street. j"oghllp/.lim...1 ~~~ ~8'j ~. ':, '"., ,"';"':.,,.,., ";-,-'.,-,, .<............;::,..,;,. -. n . . ., 't ! ." I, I 'I ; . ,', 0 i I I , , I , I I I I I I I I 1 i , I i , I I . I , .. . I -' I I \. ! t i ; , ~ , t, ! f U ",{." ':.'1,:--, , , !, 'j :.~> ) \1., V.,M.,,:. I ~! '.1, ..,:,',: ~....; .il. ;,.....1,..', . " -. 'Arc 01 Johnson County was formerly the Association for Retarded Citizens of Johnson County. v Ii ...~,)tcJ ;2SfDK ,_ "I ".,-, ". ". '.'\1 " , ' '" i I ; I I i , i I ,<:"J 'l- ~ .' . '... \' l ),.,\,., __" 'I..,..-...,If....'"I.... .'.....,." I , I " , ,... , i' o w i I i J~: , I,.,.~' .":,,.; .;.,.,j',. " "" .. "I ., , , -. . ~ ,"1 CITY OF CORALVILLE HUMAN SERVICE AGENCY FUNDING II FY94 Agency Funding Allocated % Increase II Increase FY92 FY93 92 to 93 II Reouest Dollar Percent '. II I ','. Arc of Johnson County' $1,000 $1,000 0,0% II $1 ,400 $400 40.0% Big Bros,/Big Sisters $2,500 $2,500 0,0% II $4,000 $1,500 60.0% i IPALS) 1/ i Crisis Center $2,050 $2,050 0.0% II $3,558 $1,508 73.6% i "'.' Domestic Violence Int. $2,000 $2,000 0,0% II $2,000 $0 0.0% I ISpouse Abuse) II Elderly Services Agencv $500 $500 0.0% II $1,000 $500 100.0% I I Mayor's Youth $1,750 $1,750 0,0% II $2,000' $250 14,3% I , Employment Program II I MECCA $500 $500 0.0% II $2,000 $1,500 300.0% , Rape Victim Advocacy $2,000 $2,000 0.0% I $2,000 $0 0.0% I Red Cross $1,000 $0 -100.0% I $1,500 $1,500 N/A I United Action for $700 $700 0.0% I $2,000 $1,300 185,7% I Youth I ! ; Youth Homes $0 $500 N/A I $10.000 $9,500 1 ,900.0% I I I TOTAL CONTINUATION $14,000 $13,500 -3,6% I $31,458 $17,958 133.0% ! J I ( I I i I I , II I , II I I" New Reouests .. Existino Aoencies II Emergency Housing Project II $1,000 $1,000 N/A I, Handlcare II $500 $500 N/A I II II TOTAL NEW REQUESTS II $1,500 $1,500 N/A , I II II i I TOTAL CONTINUATION $14,000 $13,500 -3.6% II $32,958 $19,458 144.1% I PLUS NEW REQUESTS II i I II , IArc of Johnson County - formerly the Association for Retarded Citizens of Johnson County, 'Mayor's Youth Employment Program. $11,550 additional FY94 funding from the City of Coralville Is also being requested for a Conservation Carps project, , V iii ~~.~.7. J5(,8 /.<;';;. -. Y' '1'-"\ " ..... j',\ ", '" .J \ 1)"') I... . ,,) '" ' ~ n \ .-' - ~ ,.; " ','1-' .,(. 0, i 01 1 i I i , .1 ~l .;,..':>.,;;::..;........ ", I .:, , I i i I i " ,.,., .,'. 'I , I , , '.. ; , ''""', CITY OF IOWA CITY HUMAN SERVICE AGENCY FUNDING I;' II FY94 Agency Funding Allocated % Increase II Increase FY92 FY93 92 to 93 II Reauest Dallar Percent II Big Brothers/Big Sisters $28,000 $28,500 1.8% II $30,000 $1,500 5.3% Crisis Center $22,050 $24,900 12.9% II $26,892 $1,992 8.0% , Domestic Violence Int, $28,400 $31,400 10.6% II $38,900 $7,500 23,9% Elderly Services Agency $45,000 $47,750 6,1% I $48,750 $1,000 2,1% Emergency Housing Project $1,800 $2,000 11.1% I $3,500 $1,500 75.0% HACAP $6,000 $6,000 0.0% I $6,000 $0 ,0,0% ICARE $6,500 $7,500 15.4% I $8,500 $1,000 13.3% Mayar's Youth Employment $33,000 $33,000 0.0% I $36,000 $3,000 9.1% MECCA $13,500 $16,000 18.5% I $20,000 $4,000 25,0% Neighborhood Centers $25,000 $27,000 8.0% I $52,000 $25,000 92,6% Rape Victim Advocacy $12,000 $12,000 0.0% I $12,000 $0 0.0% Red Cross $4,200 $4,200 0.0% . I $5,000 $800 19.0% United Action for Yauth $46,000 $47,000 2.2% I $52,000 $5,000 10.6% I I TOTAL AGENCY I CONTINUATION $271,450 $287,250 5.8% I $339,542 $52,292 18.2% , "-""NTINGENCY I $5,200 $5,333 2,6% I $5,493 $160 3,0% '../ I I TOTAL CONTINUATION $276,650 $292,583 5.8% I $345,035 $52,452 17,9% I I I New Reauests .- Existina Aaencies I Youth Homes, Inc. I $20,000 $20,000 N/A ., '.r,':' I I I I TOTAL NEW REQUESTS I $20,000 $20,000 N/A I I TOTAL CONTINUATION $276,650 $292,583 5,8% I $365,035 $72,452 24.8% PLUS NEW REQUESTS I I u iv ~~~~~) .J.~~'K ~. ~.,~ ' "1 ", /, ~~ r'\ Q ,~~.! .,'""J, \~::J (' '.-". il"j~ (;,) ~.J I I I oZS'fi _"..n.""......~' " ..., .''':' ',,-- :-~';j";r.f.::/:.;~;;;;,~,; !;;...' " ".,"j 'I : 1 -". ,J" -. "'"" Agencv Arc of Johnson County' Big Brothers/Big Sisters Crisis Center Domestic Violence Int. Elderly Services Agency Emergency Housing Project Free Medical Clinic HACAP JOHNSON COUNTY HUMAN SERVICE AGENCY FUNDING Funding FY2 $254,400 $14,000 $44,100 $37,200 $14,000 $3,000 $70,000 $21,500 Independent Living $6,500 Lutheran Social Service $14,570 Mayor's Youth Employment $15,000 MECCA $200,000 Mental Health Center Neighborhood Centers Rape Victim Advocacy Red Cross ,).~Ited Action for Youth " }itlng Nurse Assn. 'Youth Homes $687,437 $25,000 $12,000 $9,700 $68,000 $136,217' $65,000 TOTAL CONTINUATION $1,697,624 M9W Reouests .- Exlstino Aoencies Special Care Dental Program TOTAL NEW REQUESTS TOTAL CONTINUATION PLUS NEW REQUESTS $1,697,624 Allocated FY9 $264,400 $14,000 $47,100 $37,700 $14,000 $3,300 $70,700 $21,500 $6,500 $14,570 $2,000' $225,000 $717,500 $25,500 $12,000 $9,700 $68,000 $71,550' . $65,000 $1,690,020 $1,690,020 .-. \'1 , , , % Increase 92.9 3,9% 0.0% 6.8% 1.3% 0,0% 10.0% 1.0% 0.0% 0.0% 0.0% -86,7% 12.5% 4.4% 2.0% 0.0% 0.0% 0.0% -47,5% 0,0% .0.4% .0.4% II II II II II \I II \I \I II II II II II II II II II II II II II II II $75,000 II $71,550 II $100,000 II II I ~1,855,471 II II \I II II $3,000 II II II II $3,000 II II II I ~1,858,471 II $277,000 $16,500 $50,868 $45,200 $15,000 $4,000 $76,387 $21,500 $6,500 $15,836 $10,000 $250,000 $761,630 $35,500 $12,000 $11,000 $12,600 $2,500 $3,768 $7,500 $1,000 $700 $5,687 $0 $0 $1,266 $8,000 $25,000 $44,130 $10,000 $0 $1,300 $7,000 $0 $35,000 $165,451 $3,000 $3,000 $168,451 4.8% 17.9% 8,0% 19,9% 7.1% 21,2% 8.0% 0.0% 0.0% 8,7% 400,0% 11.1% 6,2% 39,2% 0,0% 13.4% 10.3% 0.0% 53.8% 9.8% N/A N/A 10.0% 'Arc of Johnson County _ formerly the Association for Retarded Citizens of Johnson County, IMavor's Youth Employment Program' FY93 funding Is based on the County securing transition services from MYEP by purchase of service through DHS rather than by block grant support, 'Visiting Nurse Association _ FY92 original funding of $141,700 was reduced to $136,216.64 after transfer of the Adult Day Program to the Department of Public Health, ''(Isltlng Nursa Association' FY93 original block grant funding request of $147,000 was reduced by $40,000 . '.......When the Adult Day Program was transferred to the Department of Public Health (DPHI, It has been further reduced by $35,450 as the Well Eldarly and Eldercare Programs are now funded through the DPH, ~~~~ v c25to~ ~. r"., . '.. .,' , " u ))." .,/ !." n '''c', .' , , I I i I 1 I I ! I , , I I ! 1 i , ! Wi ,l~i :.;,\. ","':,d,""'"," .'l , ...':'1 , Ii 1.' '., "", " , i ~. ("\ UNITED WAY HUMAN SERVICE AGENCY FUNDING II UWFY94 Agency Funding Allocated % Increase II Increase UWFY92 UWFY93 92 to 93 II Reouest Dollar Percent II .Arc of Johnson County' $23,500 $26,000 10.6% II $29,500 $3,500 13,5% Big Brothers/Big Sisters $14,500 $16,000 10,3% II $19,000 $3,000 18,8% BoV Scouts $500 $0' -100.0% II $0 $0 N/A Camp Fire $~OO $0' -100,0% II $0 $0 N/A Crisis Center $45,BOO $49,451 8,0% II $53,407 $3,956 B.O% Dental Services/Children $9,000 $12,000 33,3% II $13,000 $1,000 8,3% Domestic Violence Int. $31,610 $33,612 6.3% II $42,899 $9,287 27.6% Elderly Services Agencv $23,500 26,120 11.1% II $27,768 $1,648 6,3% Emergency Housing Prj. $7,000 $7,500 7.1% II $15,000 $7,500 100.0% 4 C's $8,000 $9,000 12.5% II $12,000 $3,000 33.3% Free Medical Clinic $62,800 $64,000 1.9% II $66,012 $2,012 3,1% Goodwill $40,000 $44,800 12,0% II $45,000 $200 0.4% Gr, IC Housing Fellowship II $6,029 $6,029 N/A HACAP/Headstart $15,000 $16,000 6.7% II $16,000 $0 0.0% , Handicare $12,000 $14,500 20.8% II $17,000 $2,500 17,2% Hillcrest $4,000 $6,000 50,0% II $6,300 $300 5,0% ICARE $8,500 $10,500 23.5% II $12,500 $2,000 19.0% j!ldependent Living $10,000 $5,000 .50.0% II $20,000 $15,000 300.0% 1 Jal Services $20,000 $22,500 12.5% II $24,000 $1,500 6,7% i I LUtheran Social Service $15,000 $15,000 0,0% II . $25,000 $10,000 66.7% I , , Mayor's Youth Employ. $9,000 $10,100 12,2% II $12,000 $1,900 18,8% I MECCA $15,000 $25,000 66.7% II $35,000 $10,000 40.0% Mental Health Center $5,000 $8,100 62,0% II $10,500 $2,400 29,6% i .. .,- Neighborhood Centers $43,000 48,000 11.6% II $63,000 $15,000 31.3% Rape Victim Advocacy $15,500 $16,500 6.5% \I $16,500 $0 0,0% I I Red Cross $16,000 $16,000 0.0% II $17,550 $1,550 9.7% , I School Children's Aid $6,500 $6,500 0,0% II $6,500 $0 0,0% Special Care Dental $6.000' $10,000 66,7% II $10,000 $0 0.0% i United Action for Youth $19,000 $24,000 26.3% II $30,000 $6,000 25.0% , I Visiting Nurse Assn. $54,000 $5B,900& 9,1% \I $59,000 $100 0.2% , i Youth Homes $10,000 $15,000 50,0% II $45,000 $30,000 200,0% i II , TOTAL $550,210 $616,OB3 12,0% II $755,465 $139,382 22.6% i II lArc of Johnson County. formerly the Association for Retarded Citizens of Johnson County, 'Boy Scouts - For years alter United Way Fiscal Year 92, Boy Scouts will receive only designated funding. 'Camp Fire - Camp Fire is no longer a United Wav Agency, 'Speclel Cere Dentel . UWFY92 support includes $2,000 emergency mid-year funding, 'Visiting Nurse Association. UWFY93 support includes $2,900 emergency mid-year funding. '.....,I vi ~~'t,~ c9.,Srog: .~ \', .... '''' ," It ,I (\') 1.... '" "'. \, " , ! '1 i i' ('>1 \ Q ',.' I I I 1 i I i ,\', j I ~! j , , , I , i , I r1Is-~ ...'- "..,."..,. ""1 I , ' -. UNITED WAY DESIGNATED GIVING Designated Designated Designated Designated "" Aoencv UWFY90 UWFY91 UWFY92 UWFY93 , . ! Alliance for the Mentally III $1,914 $2,422 $3.490 $2,151 Arc of Johnson County $1,860 $918 $1 ,403 $2,057 Big Brothers/Big Sisters $4,185 $2,261 $3,005 $4,104 Boy Scouts $2,326 $2,287 $2,151 $6,915 Compassionate Friends $507 $1.953 Crisis Center $6,148 $7,878 $6,207 $4,955 Dental Services for Children $359 $554 $1,020 $954 I , Domestic Violence Intervention $7,378 $12,911 $8,330 $9,373 I I I Elderly Services Agency J $1,416 $3,263 $2,475 $2,941 I Emergency Housing Project $2,878 $2,919 $1,719 $2,431 I I 4C's $505 $795 $684 $782 I Free Lunch Program $3,071 $3,828 i Free Medical Clinic $2,277 $5,050 $3,146 $3,263 I Goodwill $2,549 $1,370 $1,365 $1,183 HACAP/Headstart $1.680 $1.543 $3,323 $1,487 I Handicare $3,360 $2,862 $3,235 $2,117 Hillcrest $165 $131 $165 $432 Hospice $5,367 $7,378 $12.029 $8,689 '~-::ARE $2,346 $3,285 $2,569 $3,261 , . ,-,ddependent Living $620 $472 $869 $1,277 Iowa C & F Services $913 $1.308 $1,505 $1,051 Legal Services $610 $625 $368 $155 Lekotek $465 $269 Life Skills $1.024 Lutheran Social Service $2,368 $1,373 $2,975 $2,697 >, Mayor's Youth Employment $573 $300 $3B3 $275 "j MECCA $2,079 $3,106 $2,338 $1,139 .'[ Mental Health Center $50 $1,519 $311 Neighborhood Centers $1.391 $1,490 $1,888 $790 Rape Victim Advocacy Program $2,937 $2,095 $3,031 $2,889 Red Cross $3,206 $5,031 $2,936 $3,384 Salvation Army $1,491 $2,817 $2,089 $2,963 School Children's Aid $1,280 $2,359 $1,487 $1,976 Speclel Care Dental Program $105 $41 $279 $539 United Aotion for Youth $1,655 $840 $2,073 $1,989 United Way $200 $2,475 $2,581 $2,148 Visiting Nurse Association $2,551 $4,143 $5,023 $5,287 vuth Homes $1,576 $1,165 $2,057 $1,857 TOTAL $70,268 $87,517 $93,760 $94,896 vii Vccoghlltgfundgldltg/lOiV,uw ~~ ;J.S6,8' Xf:, ~. x':. '-- ..,.) "'. J.,t\'; ( ,'.. \ .'........ ~. .'"~'''''l'''".,,,.. '0 I , , I I I I I I I I i w r2$(J' "'-"'-;,.:"."". " (\ I j, 1 ""1 'I , ' j. i '. , I , , '-. DIRECTORS' SALARY STUDY Historv During the joint United Way/lowa City/Johnson County budget hearings conducted during the winter of 19B3-84, concerns were raised about the extremely low salaries of many agency Directors. It was felt that these low salaries had the potential to adversely impact the quality of agency services through increased turnover, difficulties with recruitment of qualified Directors, and low staff morale. Concerns also arose about the level of benefits within and between agencies. The funding bodies directed that a study be conducted of agency Directors' salaries and of agency banefit packages. Representatives of the City of Iowa City, Johnson County Board of Supervisors, United Way, agency Boards of Directors, and agency staff met in early 1984 to study agency salaries and benefits. Utilizing the expertise of Anne Vandenberg, then City of Iowa City Human Relations Director, the Committee reviewed agency salaries through a process similar to that used in the salary/classification studies of City of Iowa City employees. Agency Directors completed detailed questionnaires describing their jobs for evaluation purposes, and the agencies were then slotted Into five grades, based on their overall comparability to each other as established through the use of the Hayes/Hill Job evaluation system. .~, The most difficult aspect of the Committee's work was determining appropriate salary ranges for each grade. Attempts to survey similar positions in Johnson County and in other Iowa communities yielded Insufficient comparable salary data. The Committee decided to rely Instead on information available through IPMA (International Personnel Management Association). A very conservative basis was selected to establish tha salary ranges. The Committee used the IPMA position of Social Worker I as comparable to salary grade 1. This position requires a BAand no experience, which is a level of education, experience and performance considerably below that expected for a Director of a human service agency in Johnson County. All other grades were established as a multiple of that base, '.....) The Committee reported to the City Council of Iowa City, the Johnson County Board of Supervisors and the United Way Board of Directors in July of 1984. It proposed a method of funding the salary increases necessary to raise many agencies' Directors to the bottom of their proposed salary ranges. While the report of the Committee was well received by the funding bodies, only the City of Iowa City contributed its proposed share to salary increases. The United Way and Johnson County were both unable to do so. "! Current Status In November of 1986, a Compensation Subcommittee of the United Way Allocations Division met to review and update the salary ranges. That Subcommittee recommended that the original salary ranges be modified to include a 4% increase each year, During the 1988-89 budget hearings, Johnson County, Iowa City and United Way agreed that the salary ranges should be updated with the proposed 4% per year increases. Those funders also agreed to make a renewed effort to Implement the study. viii ',,-, ~~~~ 01.5C;~ -. \("~, . ',,' "\ \ ' (\ ' . ) ('" J> '''~ 'J""'~ 'j t, .... " , . .' . .' . ; , if I " ~'-iJI. ,,:,}',. I :,' . ..... '" (\ \ r"" \"..-1 I....! , , i I I I I ~'8i ',t.'" ", ",~~,'."-'""r I ., , ' ~ A subcommittee of the United Way Planning and Allocations Divisions proposed a plan for bringing the salaries of agency Directors who remained below the minimums of their appropriate updated salary ranges up to those minimums, The plan made each funder's salary adjustment support proportional to Its support for the agency as a whole. The plan also gave Iowa City credit for the salary adjustment funding it contributed in 1984, In FY90, both Iowa City and Johnson County appropriated their full share of salary adjustment funding: Iowa City - $2,500, and Johnson County - $12,500. Fiscal constraints forced United Way to appropriate only half of its full share: $13,500. United Way then completed this process by appropriating the remaining $13,500 in FY91. Salary adjustment funding for the Director of Independent Living, Inc" has not been disbursed. It has been withheld until issues regarding the status of that agency are resolved. . , , Page x of this book details the salary structure recommended in 1984, and page xi shows the 1984 salary ranges updated to include a 4% increase each year. Page 6 of each agency's budget details how the Director's salary stands in relation to the updated salary recommendations. It is important to remembar as you review this information that the duties of some agency Directors have changed substantially since the study was completed. In some cases, responsibility has increased to the point where a change in grade is clearly warranted. It is exciting to note that the commitment of local funders to this process has been effective. The overwhelming majority of agencies that were Included in the salary study now have agency directors whose salaries fall within the recommended range. These improvements in the salaries of agency Directors have significantly strengthened agencies by enhancing their ability to retain excellent staff and to . recruit qualified Direciors when that need arises. Salary adjustment funding has helped to make our already excellent agencies even better. "\ ""-.,./ Information concerning the 1984 report on benefits can be found on page xii of this book. lllIrundgld'lIu"V.mp , . '~ Ix ~~~,~~ ~5~r; -. ''\'' \ -..... r. '''I ('~'. .i~ '",,>':", ,! "'1 " I /"" i I , n ""'"' Q Js~8 ,...--..,.-...~-"""''l". , ~ . --. o ''':'L'~\, ~;.;.)~... ;d" .,.."-,, . "" " , ' x cJ.5 'K .,'...,........\ -.. I , i I , l ( , ,\ '" "I, '''' . \".\l fO' ~ ,) \",' ,f, (', c i I i I i i i ! i f"," 'j I ~I I I i , i I -2~i ;' '.";: ;'," '. '. '.~_..' .J ~; .~. I " I.' 'I', ',,1, -. v ~~l.~~ . .'1 I , , xl o15'Y -. r, I I I I I I , , I i ! ! , ("'. , \...) ~ ! I, I:' .' .!' t."/' ~\./.~ t, ~l .... , 1".).1. ..,..: !,.. :..-':",t .......--~....-.~..._..... 1 i I \ i I I 0\ i t I ! i ,,1s~f I -(.,', .......-. - ,"1 ~ I " I , "1 , , ' ~. City of Iowa City ,-I MEMORANDUM Date: 6/11/84 1'0: Social Services Agencies and Funding Bodies From: Salary/Benefits Review Commillee Re: Employee Benefits for Social Services Agencies - Recommendations To promote equity and consistency in the allocation of benefits for employees of Social Service agencies funded by the City of Iowa City, Johnson County and the United Way of Johnson County, the following are proposed to guide decisions regarding establishment of the appropriate levels of employee benefit allocations: 1. Recommended benefit allocations for full-time permanent agency employees are at minimum 50 benefit paints and should not exceed 60 benefit paints. Benefits may be prorated for part- time permanent employees. Benefit point equivalents are as follows. Within the 50-60 point range, benefits may be selected as determined to be appropriate by each agency. 2. ,'-' , i. \.,./ Benefit Points 1 day off 1 year single health 1 year single + family health Life Insurance 1 x annual per year L TD coverage per year 1 year single dental 1 year single + family dental = 1 point = 12 points = 24 points = Y2 point = 1 point = 2 points = 4 points , 3. For Salary/Benefit comparison purposes, 1 benefit point = $75.00, Benefit packages which exceed the 50.60 point range may warrant review of salary level. NOTE FOR FY94 FUNDING REQUESTS TO JOHNSON COUNTY AND THE CITIES OF IOWA CITY AND CORALVILLE, AND TO UNITED WAY FOR 4/1/93.3/31/94: The memorandum above Included all benefits except retirement. In order for the funders to gain a more complete understanding of the agencies' benefit packages, retirement Is now Included on the budget forms. Using the current IPERS (Iowa Public Employees Retirement System) employer con'tributlon percentage (5.75%) together with the range of recommended salaries for the current year ($23,811-$51,143) the range of benefit points for retirement should be 18 to 39 for agency Directors. The addition of retirement points would make the recommended range of benefit points 68.99. BENEFIT POINT INFORMATION APPEARS ON PAGE 6 OF EACH AGENCY'S BUDGET. '-' jcccg"lIQlundlltmplbo~,mmo xII ~)~~~ ~s,,~ -. ~.,.. " ',' ~ ....\ f.... I ' '(" . .jQ} ....,' ;.,:, (1 ~.. . ., o I , , I 1 I I I i I I , , ! I I I I I I I wi I I I I i tl5'i I .... ',~ '~<".c;., ~.....:".. ,'.,,' ,. .. :1 , , I i ~. .' ~. <) u ~l~~)~ ,~ , ' AGENCY DIRECTORS' CURRENT LEVEL OF BENEFITS' AGENCY BENEFIT POINTS Emergency Housing Project . . , . , . . . . . . . . . . . . . . . . . . . . . . . . Handicare ......................................... 14.0 30,5 46.0 48.0 53.5 57.0 57.5 60.0 62.0 67.5 68.3 69.6* 70.5 76.0 77.0 80.5, 81.5 B4.5 86.9 90,5 98.2 98.5 110,5 119.5 129;2 ICARE........................................... . Independent Living . . . . . . , . . . . . . . . . . . . . . . . , . . . . . . . . . , . Red Cross .. . . . . . . . . . . . . . . . . . . . . . . , . . . , . . . . . . . . . . . . 4 C's - Community Coordinated Child Care .. . . . . . . . . . . . . . . . . Crisis Center . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . Domestic Violence Intervention Program . . . . . . . . . , . . . . . . . . . . Neighborhood Centers of Johnson County .............,.... Free Medical Clinic . . . . . . . . . . , . . . , , . . . . . . . . . . . . . . . . . . . MECCA .....................,."..,..".......... HACAP , . . . . . . , . . , . . . , . . . . . . . . . . . , . . . . . . . . . . . . . . . . Hillcrest Family Services , . . . . . . , . . , . , . . . , . . . . . . . . . . . . . . Elderly Services Agency ........,.....,......,..,....,. Arc of Johnson County. , . . . . . . , . . , . . , . . . . . , , . . . , . . . . . . Goodwill ... . . . . . . . . . . . . . . . . . . . . , , . . , . . . . . . . . . . . . . . Mayor's Youth Employment Program ..".,................ Legal Services ,'. . . '. . . . . . . . . . . . . . . I . . . . , . . . . . . . . . . . . . . Visiting Nurse Association . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . Big Brothers/Big Sisters ......"..,..,.,.,...,.,...,.... Youth Homes ..........................,........... Lutheran Social Service .,.....,..,..,......,...,...... United Action for Youth ...,.....,...,.....,..,...,.... Rape Victim Advocacy Program . . . , , , . . . , . . . . . . . . . , . . . . . . Mental Health Center ',..,....."...."..,.."..,..... *Director's points as reported by HACAP were 159.6. However, that includes 91 points for sick leave because the Agency provides sick leave and disability coverage directly, In order to make HACAP's points comparable to other agencies', those 91 points should be replaced by 1 point (the point value of disability insurancel. Then the Director's points are 69.6. xiii tJ.S6,K .........., ....1 , ' I I , I I ~. "." I, ". .", ":-' \" (,1'\I~,1 (,f '''',- I c c I i I ~! ! I ! , i , ~~ .";-.... ,.,.",./.,.,.. ri !'I I I 'I , , , -. '\ UNITED WAY OF JOHNSON COUNTY 20 EAST MARKET STREET IOWA CITY, IA 52245 (319)338-7823 May 1992 CONFLICT OF INTEREST STATEMENT PROTOCOL FOR PLANNERS AND ALLOCATIONS WHEN VOTING ON OR DISCUSSING AGENCIES, ONE OF THE PRINCIPLES OF THE EVALUATION AND FUND DISTRIBUTION SYSTEM IS THAT FUNDS BE AWARDED WITH FAIRNESS. IN ORDER TO ASSISTVOLUNTEERS MAKING THIS DECISION, A COMMITIEE OF BOARD MEMBERS, PLANNERS, AND ALLOCATORS HAVE ESTABLISHED SOME GUIDING PRINCIPLES. WE ARE REQUESTING THAT VOLUNTEERS DECLARE THEIR CONFLICTS AND ABSTAIN FROM VOTING IN INSTANCES WHERE CONFLICTS EXIST,' INSTANCES WHERE CONFLICT OF INTEREST MAY EXIST WOULD BE: A) DIRECT RELATIONSHIPS (SPOUSE, SIBLINGS, CHILDREN, ETC.) B) PROFESSIONAL RELATIONSHIP (THIS INCLUDES MEMBERSHIP ON AN AGENCY'S BOARD OF DIRECTORS) C) PERSONAL RELATIONSHIPS D) A PERSON WHO CAN INFLUENCE OR BE INFLUENCED BY AN () AGENCY. '.. i PERSONS WITH A CONFLICT OF INTEREST SHOULD NOT ACTIVELY bOBBY ON BEHALF OF AN AGENCY BUT CAN CLARIFY A DISCUSSION IF THEIR INFORMATION IS KNOWL- EDGE BASED BUT NOT OPINION BASED. .... . , AT THE BEGINNING OF EACH MEETING THE CHAIR OF THE PLANNING COMMITIEE WILL MAKE THE FOLLOWING DISCLOSURE STATEMENT: "ANY MEMBER WHO HAS A POTENTIAL CONFLICT OF I~TEREST DUE TO DIRECT, PROFESSIONAL, OR PERSONAL RELATIONSHIPS, OR A PERSON WHO CAN INFLUENCE OR BE INFLUENCED BY AN AGENCY IS HEREBY REQUESTED TO DECLARE THAT HE/SHE HAS A CONFLICT OF INTEREST REGARDING SUCH AGENCY AND ABSTAIN FROM VOTING IN INSTANCES WHERE CONFLICTS EXIST." v xiv 'i,~~):~ eJ5'f .,..' ...,.....,.... ..........-.,.. --............. .. -. '~1 ""., '''~,.( I'", ) ('''~ ,./0,)' ....',.r,.'... ..' ,', ,}~i .:'-'l:,,'.:,,'::;,','';'J:.'i;'.,;lI.,\ " , '''''1 ", ;j, \.~_. n o u ." ~'I I , ' 0.. ": USING THE BUDGET AND PROGRAM INFORMATION Budoet Daoe 1 includes a summary of agency programs as well as budgetary information. There is a listing of local funding for last year and the current year, as well as the agency's request for next year. The local funding figures are based on the funders' calendars (7/1 to 6/30 for governmental funders and 4/1 to 3/31 for United Way). Paoe 1 is the onlv Daoe in the entire budoet and Drooram Dacket that is not based on the individual aoencv's budoet vear. The agency's budget year is noted in the upper left corner of Budoet Daoe 1. Budoet Daoes 2-8 provide figures based on the agency's own budgetary year (calendar, fiscal, federal, etc.). Budoet Daoes 2.6 include figures for a three-year period: the past, present and proposed budget years. Budoet oaoe 2 presents an overview of the agency's finances. Line 1 shows total funds available; it includes carryover and income. Line 2 is the total of expenditures; line 3 is the difference between lines 1 and 2. In-kind support and non-cash assets are also summarized on this page. Budoet oaoe 3 provides a detailed account of the agency's income. Remember that this page Is based on the agency's own budget year, not the funders'. This page includes only cash income, not in.kind. The total Income is on the last line. Because this page involves a breakdown of proposed Income for next year by program, BudDet oaoe 3a is included for those agencies that have more than two programs, ,.~....., \../ Budoet Daoe 4 details cash expenditures with total expenses appearing on the last line. Because this page Involves a breakdown of proposed expenses for next year by program, Budoet oaoe 4a Is included for those agencies that have more than two programs. l\ Budoet oaoe 5 has four sections: Salaried Positions: Lists each staff pOSition and its full.time equivalent as well as the totals of all salaries and full. time equivalents. Agencies with more than four staff include Budoet Daoe 5a, ,'1 Restricted Funds: Lists all monies earmarked for a particular use and indicates who Imposed the restrictions. These funds are detailed on Budoet oaoes 7 and 8. Matching Grants: Shows all matching grants and Includes grantor and source of match. In-Kind Support Detail: Itemizes and totals non-cash income. Budoet oaQe 6 provides information on personnel taxes and benefits as well as operational policies. It also inciudes a summary of staff benefit points. Budoet Daoe 7 details funds whose use has been restricted by the donor. Budoet Daoe 8 details funds whose use has been restricted by the agency's Board of Directors. u xv 'b~~ 025'~ -. /' \'., ,,... , ,~ ... , .,/~~. C.. ;'i'~~.; (\ , ,~.' ',d'" o , ':' u , J~iJ ....._~-',.,....,.,,',." ", I, ," ",,;,' ,1"1; :""':';i~h',-\:"", ';'j "I ;, ',;' ' -. ,~ .\ .J \......; The Aaencv Ouestionnaire includes the agency's history, purpose, program{s), management, and financing, in narrative format. The Goals and Obiectives section explores the overall purpose of each agency program. It details measurable objectives for the coming year with the tasks and resources necessary to accomplish them. Iccoghl\lgfundg\usingbdgolnl ~\(~) xvi c2 SftJg . P', I " : I ( , , , ! i i i I ! ! I I ! I I , I I 1 I I I . , -. o , I i , I I i " , I ; I 0 I' , i , I I I I' 1 ' I .1 I [ I , ~ t I ~ I' I o ~"'l " ..... /." ~, '. . I ' " ~" I ~,. '} .~', () t4,' -,4."'..... :J5IJ ..'.."'.,.,.....,,,....... ", ....-.-.-.,.~"'...-. .- '~'I " i../ ! i , i I i ! i i , , , , ! , 1 ! i I I i '-. --', HUMAN SERVICE AGENCY DUDGET FORM City of Coralville . Johnoon County City of Iowa City United Way of Johnson County Agency Name Addreoo Phone Completed by : Approved by Doard : 'Director T J !..co The Arc of Johnson County 1040 Wlllinm ~treet 351-5017 TJ!..ctl i/2-i1M " (author~zed signature) CIlECK 'lOUR ACENC'l' S DUOCET 'lEAR 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x on 9/22/92 (date) COVER PAGE Program SUlM1ary: (Plea.e number programo to correspond to In coma & Expense Detail, Le., Program 1, 2, 3, etc.) "", 1. FAMILY IN-HOME SUPPORT SERVICES - to provide a service network which enables children and adults with mental retardation and other develop-' mental disabilities to continue to live at home with their~families; Theee services include long-term and short-term respite care, as well as other intensive in-home services. . ' 2. ADVOCACY/AWARENESS - to act on behal,f of persons with developmental". disabilities by: seeking support services and monitoring existing pro- grams; informing citizens with developmental. disabilitiesandtheir. fami lies ,of programs and opportunities 'avail able, informing the cOlI)muni- .-. ty of the causes of mental retardation and the possibilitiesfor.preven_ 'tion, and monitoring governmental actions that..impact this' population. -/3. COMMUNITY PROGRAMS. -to secure for children and young adults with mental retardation and other developmental-disabilities community serv- ices which enhance their skills and development while they live at home. with their families. Includes both daycare and summer programming. 4. VOCATIONAL ADVOCACY - to increase empl oymentopportuni ties for,' ,_ persons with developmental disabilities' in our community by providing job placement,trainingand follow-along. 5. NELSON CENTER - to provide a facility for Syetems Unlimited's adult day,program, The Nelson Center, (This program ended as of May 1992 when Systems Unlimited's program moved to another facility,) "_ o' Local Funding SUlM1ary : 4/1/91 - 4/1/92 - 3/31/92 3/31/93 United Way of Johnoon County-- S S Doe. Not Include De.ignated Cvq. 23,500 26,000 F'l92 F'l93 City of Iowa City S 0 $ 0 John.on County S 254,400 S 264,400 v City of Coralvillo S 1,000 S 1,000 4/1/93 - 3/31/94 S 29,500 F'l94 $' 0 S 277,000 $ 1,400 1 I 'i~c~~~ 07S6JY , "1 " . , .', . ~. 3. ENDING l31II.lINCE (SUbtract 1 - 2) II 80,052* II 145,070** II 135,342** I 4. IN-KIND SUProRl' (Total fran 34,330 37 I GOO 42,700 Page 5) 5. NOO-cASa ASSETS *** *** ' 220,000 92,000 92,000 '.,' '. -, "l 'J Notes and Comments: · 1991 ending balance includes Restricted Funds:' $ 24,565 for The Arc's building, $ 3,400 for Vocational Advocacy Continuation and $ 1,666 for the'Health Insurance Reserve. It also includes $ 9,262 for operation of the Vocational Advocacy Program, and $ 41,137 for operation of the other programs. .. 1992 and 1993 ending balances will include two new restricted funds created in connection with the sale of The Arc's building. These funds were created to maintain The Arc's self-support for occupancy expenses, so the agency can continue to use the other funding it secures for programs. These restricted funds are detailed on page 6a of this budget and will be discussed during our presentation at the joint'hearing process. ... Change results from the sale of The Arc's bUilding. ? "'l.'. , (<"'I , , ". ' , -'I " , ' \ I \,....J 2 O?~ ~ ACIUAL 'lHIS YFAR !lJlX;ErE[) AIIIDlIS- PRxlWI POCGRAM IAST YFAR HIDEcrEo NEXT YFAR 'mATrON 1 2 1. I.oc:a1 F\.1n:lirq SourceS _ , '..List Pel"" 291,510 286,642 302,057 2,900 56,650 9,650 a. Johnson County 187,700 260,466 272,032 46,300 b. City of Icwa City 0 0 0 c. United Way 22,810 25,374 28,625 2,800 10,000 9;000 d. City of Coralville 1,000 1,000 1,400 100 350 850 ' e. Transfer from DI/S SO,oooa 0 for fuycare 0 f. 2. State, Federal, 44,326 93, 154 135,237 44,076, ':L' -r,jst:~ a. Johnson Co. General 13, 736b ", Allocations (GA) 26,953 0 b.Jo. Co. Conmunity Svs 0 67,618 135,237 44,076 ppropriations (replaces GA) c. U of I Ho~. School . , 17,373 11,8000 0 " Vocational Grant .' d. , .' 3. contrlliltions/Donations , . I 4,748 4,357 4,400 1,600 500 2,300 ' a. United Way " ~i9ll1!ted Givin:r 1,403 2,057 2,100 800 ' 300 1,000 b. other contr.ibutions , " 3,345 2,300 2,300 800 ~OO 1,300 4. Specia1 Events _ , ' ""'leu 1,989 2,145 2,400 500 ' , 1;000 a. ICTNa City Road Races 1,064 1,145 ' 1,400 400 1,000 b. Restaurant IUy , 725 900 900 c. 200 100 '100 100 Arc ' Cookbooks 5. Net Sales Of Sel:vlces 41,405 61,300 65,000 1,400 6. Net Sales Of Materials 7. Interest Incare 5,134 5,700 ,7,700 2,114 1,539 228 8. other - Llst Belew . 53,796 243,052 2,450 2,450 _ r""l1"H...... a. Membership Dues 2,452 2,450 2,450 2,450 b. Nelson Center - Ilent 50,400 240,502 0 & Sale Proceeds c. 944 100 0 Miscellaneous 'llWIL INclJ.!E (Shew also on 442,908 696,550 519,244 7,114 104,165 15,828 Paae 2. 1 in<> lh\ JNa:r.lE IliWffi, AGENCY TIle Arc of Johnson County A Notes ,ilJlj Cam1ents:(a) Beginning 7/1/91 this funding became part of Arc's Johnson Co. funding (line 1a above). (b) Johnson Co. General Allocation was replaced by the Cormnunity Services Approprintion 7/1/92. (c) Grant ended 7/92. 3 r~, '\ .,~~ 3 "'~I C" ~.f.~~ (, .."':) Ofr...J tl:>O ... , , , , Jlm.lE IliWffi, AGENCY The Arc of Johnson County , (continued) POCGRAM POCGRAM PRxlWI ffi:GRAM POCGRAM PRCGRl\M 3 4 5 6 7 8 1. I.oc:a1 Rln:lm;J SOUrces _ , r,i..t' ""'1..... 232,657 * a. Johnson Calnty 225,732 b. City of ICTNa City c. United Way 6,825 d. City of Coralville 100 e. Transfer from DI/S for fuycare f. " 2. State, Federal, , 75,961 ' 15,200 . -r,i"," -.' a. Johnson Co. General Allocations (GA) b.Jo. Co. =ty sv~ 75,~61 15,200 ppropriations replaces GA " , ' c. V~tIo~~~(;~~ool d. " ' 3. Contrlliltions/Donations , a. Umted Way " ~ianated Givi....... b. other Cont.riliJtions , , ' 4. Speclal Events _ 900 . r~"," a. ICTNa ty Road Races b. 900 . Restaurant fuy c. Arc Cookbooks , 5. Net Sales Of Servlces 1,500 62,100 6. Net Sales Of Materlals 7. Interest Income 741 3,078 8. other ~ List Eelew a. Membership Dues b. Nelson Center- Rent & Sale Proceeds c. Miscellaneous 'llWIL Jlm.lE 311,759 80,378 * :- \ A .....' I '\.-' , "W.\'I Notes' ar4 Camlents: * Nelson, Center program ended during 1992. 3a ) .. "\" ',,".' 4 '. " ~"" ........~.".~_._.,.,. I \ , ' ~, AGENCY The Arc of Johnson County EXPElIDl'IORE lJEll\IL * AClUAL '!HIS YEAR WCGETED lIIl>lllUS- m:GRlIM m:GRlIM IASr YEAR 00JECl'ED NElCl' YEAR TRATION 1 2 1. Salaries 104,822 116,531 121,705 2,400 32,975 4,800 2. Enployee Benefits am Taxes 16,916 21,092 23,167 452 5,018 903 3. staff D:velopnent & Board - state Cbnvention 25 800 600 50 ' 250 300 4. Professional CoM."n1tation 230 250 400 30 150 20 5. Publications ard SUbscrinHons 342 500 600 300 50 6. CUes ard Memberships 6,012 7,000 7,000 7,000 * 7. Rent, 1992; Cbnmm Area 0 3,120 2,900 58 , ,783,' ',' ' 116 Maintenance Fee 1992 & 93 * 8. Utilities ' , 0 700 2,200 44 594 88 9. Telet:hone 150 1,691 1,900 2,100 1,000. " 200 , 10. Office SUpplies ard 2,773 3,400 3,400 200 lj400 . 350 PostarTe 11. Equiprent 12,600* , se 406 1,200 1,200 , " * 12. Nelson Maintenancel: . Reooir. & .Room Ren al 6,409 2,556 0 13. Pri.ntirxJ ard Publicity '" . '.... " 2,041 2,800 1,900 .100 800 ': ,500, 14. local Transportation 3,691 4,500 4,500 100 . , ,., . 200, ' ',475 *15. Insurance 7,000 7,000 " ,', 7,443 140 1,890, 280, 16. Audit & Tax C' , - ", ' . Preparation 50 ,200 1,500 1,500 " " 17. Nelson Mortgage & 25,800 ' 32,483 0 -:-., Sale Expenses , 18. other (Specify): " , Fundraising 380 500 600 600 19. , , , : Purchase of Service 237,903 301,900 346,600 , 56,839 20. Office Purchase, Remodel & Relocation 0 110,500 0 21. ~eetin~, Awards Picni 586 1,100 1,100 100 400 Good mers 22. , Miscellaneous 193 100 100 100 ' ' 'lUmL ~ (Shew also 417,713 631,532 528,972 7,124 102,574 15,207 ' nn ""n,,' ".2a?kl Notes ard Cam'ents: * For all of 1991 and through June of 1992, Lines 12, 15, and 17 re entirely supported by rental income from Arc's Nelson Center building. Since July 92, lines 7, 8, 15, 17, and 20 are entirely supported by proceeds from the sale of Arc's lson Center building. The Arc intends to remain self-supporting for occupancy costs so can use funding support for programs. 1992 expenditures for equipment are connected with Arc's relocation and will also be tirely supported by proceeds from the building sale. - ~ * we 19 Ne it ~,** en '" '~\' "l~ ..,)<~'; 4 5 ~5 (g!' " , , , ' '" AGEllCY The Arc of Johnson County EXl'E2lllrIQRE DEl7UL ; (continued) PRCGRAM PRCGRAM m:xmAM PRCGRAM PRCGRAM PRCGRAM 3 4 5 6 7 6 1. salaries 15,430 66,100 * 2. J')nployee Benefits and Taxes 2.404 14.390 3. Staff Developnent & Board - State Convention 75 125 , 4. Professional "~~"tation 100 100 5. Publications and SUbscri nfoions 150 100 6. I)les ani Mel1Ibershi.ps 7. Rent 1992; Coiml:Jn Area Maintenance Fee 1992 & 93 377 1,566 , , " 8. Utilities 286 1,188 , 9. TeleFhone , , . ' 350 400 10. Office SUpplies and 650 800 I\:Jsta"e ., 11. Equiprent ~ental , 12. Nelson Maintenance, " Remir & Room,'Renta1 , ' , , , 13. Print::in;J and Publicity '" , , 200 300 14. 'Local Transportation , , , 325 3,400 15. Insurance , . . '" 910 3,7SO 16. A\ldiU Tax Preparation 17. Nelson Mortgage & I, ,,' Sale Expenses , , 18. other (Specify): -,- ., Fundraising , , 19. Purchase of Service 289,961 20. Office Purchase Remodel. & Relocation 21. Meetin~, A\v.ards Picni , 600 R. Good mers 22. Miscellaneous . " 'IOl1IL ~ (Shew'also 311,818 92,249 * nn P:o"" " lint,""" . Notes and COm'ellts: Nelson Center program ended during 1992. * r\ , ,(~ .....'- ~,! 4a 6 ~$6i J' II" .. ,", ", (~,3 :, " ,..1 '_',. '" AGE!'lCY The Arc of Johnson Countv FTE* AClUAL '!HIS YEAR llOI:GEl.'ED % . IJSr YEAR FroJECl'EO NEXT YFAR OIANGE SAUlRTF.D ro<>lTIONS "', Position Title/ last Name last 'Ibis Next Year Year Year Detailed on Page 5a Total Salaries Paid & FTE* 5.465.865.88 104,822 116,531 121,705 4 % * Full"'l'.iJre Equivalent: 1.0 'C full-tiJre; 0.5 = half-t.iJrei etc." RF.5'!'RTCI'F.I) FUNI::6: (COlplete Detail, Pages 7 and 6) - 100 % Restricted by: Restricted for: Fund repl ced MII/MR/DD Advisory Vocational, FAGr by, line low Comn! ttee 'and Lekotek 26,953 13,736 . 0 July 1992 MI/MIl/DD/BI Vocational, In-Home, Plnnnin[!' ConncH nnrt Inycnre 0 67,61R 135,237 .' + 100'1, ; . U, of I Hospital Vocational :"100% School . PrO~n~ 17,373 11,8oo 0 Grant end during 1992. RESTRICTED FUNDS OONTINUED: Board Health Insurance 1,667 1,8oo 2,000 + 11.% Vocational Bolird Prognmmin~ 3,4oo ' 3.4oo ' 3.400 0% Board Nelson Center Fund en during 19 2. Building 51,544 25,140 0 - 100 % Board Occupancy, Maintenance, & 0 55,000 55,000 0% Common Area Fees Board Transition to Self-Support 0 47,000 41,000 13 % for Insurance & Utilities - . Il:I=KllID Sll'PFDRI' DFTI'AU, SetVicesfVolunt:eers: pnyroll services j vol nteers * includin~ volnntcer nnrtlon of re~lte hr 32.030 36.2oo 42.200 + 17% Material Goods: office equipment and " supplies 5oo 5oo 500 0% ~ce, Utilities, etc.: office space in 1,8oo 9oo 0 - 100 % elson Center through June 1992 * Volunteer portion of respite hours rang from $2.50 - $12.50 por hour. (used $5.00 . 0"../ per hour average). Respite hours in 1991 were 6,166. 'lUl'J\L n1-KIND suprorw 34,330 37,Goo 42,700 + 14% 5 7 <t'~?~:l 02S{gK '. . ~-".......~-'....... ~. }' :.\ ,t \,:\ " J ~~' "'" " , , , AGENCY The Arc of ,John!';on C'.ollnty SlIIAATm Fa;l'l'TON!l ACIUlIL 'lHIS YElIR Jm;ErEJ) % I IAST YFAR Im1EcrEo NEXT YElIR CJlANGE I 15.777 19.241 20.176 per ( +4'.!l1our 29.670 30.839 31.997 per ( +4'.!l1our 3.889 5.313 5.829 per ( +4'Thour 12.325 lG.026 16.427 per ( +4'Thour , " . per ' 8.170 8.578 9.031 +4'Thour ( , ~4CX:~ ( 18,327 19.241 20.176 16;4G4 . 18,069 per ( 17,293 +4'Thour , , .", " , , 104,822 116,531 121,705 +4 % ,', , ,', , , " , " , . ' . , -,", I I I \ t during 1993 on the employee I sanni versary. '. , , , , . ~ FI'E* Position Title/ last Name last 'Ibis Next Year Year Year (a) .88 1.0 1.0 --- ~, Vocational Specialist/ Errli Executive Director/ Len Vocational Job Conch/ Mnrston Vocational Job Conch/ Oln/mnmi Bookkeeper Membershi P Cord./ lludert Respite Care Coordinator/ Schiel Vocational Job Coach/ Schwanke c) c) c) c) c) c) c) 1.0 1.0 1.0 -(ij)- .25 .36 .38 --- .83 1.0 1.0 --- .5 .5 .5 --- 1.0 1.0 1.0 --- 1.0 1.0 1.0 --- Total Salaries Paid &FI'E --- 5.46 5.8G 5.88 --- ---- (a) FUl1-time'position vacant G weelcs. 1-1-1- (b) .38 position vacant 3 weeks. --'- ~'. (c) Proposed 4% increllse would takc effcc - --- --- --- --- --- --- --- --- --- --- --- --- * Full-time equivalent: 1.0 = full-time; 0.5 '= half-time; etc. , ) \"",1 8 5a , c?$6Jf ..,......... '" . '\1 I , , BENEFIT DETAIL AGENCY The Arc of Johnson County " TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> FICA 7:65 % x $ 121,705 Unemployment Compo % x $ 47,855 .6 Worker's Compo % x $ Retirement 5 % x $ 115,876 Health Insurance $ 160 per mo.: 4 indiv. $ per mo.: family Disability Ins. % x $ ,Life Insurance $ per month Other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? Sick Leave Policy: Maximum Accrual Hours 12 days 'per year for years alltQ'- - - r, ; days per year for years ' to - - , ACTUAL LAST YEAR 16,916 7,G95 367 3,233 5,G21 within range TillS YEAR PROJECTED 21,092 8,915 378 BUDGETED NEXT' YEAR 23,167 9,310 383 4,599 5,794 7,200 7,680 within range within range Months of Operation During Year: 12 8 - 5 Ilours of Service: M - F offic We provide services 24 per day I Director NA Vacation Policy: Maximum Accrual 200 Ilours staff llo1idays: . Director 10 days per year for years 1 ~ 3 ,-"'2U tliCFeafter- 10 days per year Staff 10 days per year for years 1 to 3 13 thereafter"" Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? DircctorYes Other No - ""S"Eiil.7 How Do You Compensate For Overtime? X' Time Off when POS~i~~Time Paid - None = Other (Specify) STAFF BENEFIT POINTS Minimum Maximum 12 12 DIRECTOR'S POINTS AND RATES v Retirement 21 $ 129 /Month Ilealth Ins. "1"2"$ 160 /Month Disability Ins. -$ /Month Life Insurance _$-/Month Dental Ins. 2 $ above/Month Vacation Days 20 20 Days Holidays --;0-- ---ur- Days Sick Leave 12 12 Dpys 77 POINT TOTAL '~~~,~~ 6 2 5 13 5 10 6 12 16 61 Comments: 9 025'K ~, AGENCY The Arc of Johnson Countv (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund General Allocation Fund Johnson County Mental Health/Mental Retardation/Developmenta1 1. Restricted by: Disabilities AdVisory Collllli ttee 2. Source 0 f fund: state of Iowa Vocational prograIIII1ing, and purchasing FAcr & 3. Purpose for which restricted: Lekotek services. 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: Each year's funding restriction restriction became effective: began on July 1st. " . General Allocation fund discontinued at the restrlct~on expues: state level on June 30. 1992. 5. Date when 6. Date when 7. Current balance of this fund: Funding expended as received. B. Name of Restricted Fund Commmity Services Appropriation Johnson County Mental Illness/Mental Retardation/Developnental 1. Restricted by: Disabilities/Brain Iniuries Planning Council 2. Source 0 f fund: State of Iowa Vocational Progranming, respite services, and 3. Purpose for which restricted: Purchase of in-home and daycare services. 4. Are investment 1""" ., , \,_, earnings available for current unrestricted expenses? _ Yes X No If Yes, what amount: Each year's funding is restricted 5. Date when restriction became effective: effective July 1st. Each year's funding is restricted. 6. Date when restriction expires: throul1:h June 30th. 7. Current balance of this fund: Fundini1: expended as received. C. Name of Restricted Fund DisperSed, Heterogeneous Placement (DHP) Grant 1. R!,!stricted by : University of Io\\U Hospital School 2. Source of fund: United States Department of Education 3. Purpose for which restricted: Vocational Progranming for high school seniors. 4. Are investment earnings available for current unrestricted expenses? _ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: 7/10/90 6. Date when restriction expires: 7/9/92 ('I\vo year grant.) 7. Current balance of this fund: Reimbursment. 7 10. o1c5~f 1 , .1," .. '.,'..... I , , r-, , r , \ '~1l1 'I I , ' (Indicate N/A if Not Applicable) AGENCY The Arc of Johnson Countv ~, DETAIL OF BOARD DESIGNATED RESERVES (~or Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Health ,Insurance Reserve 1. Date of board meeting at which designation was made: 4/13/89 2. Source of funds: Monthly health insurance premium saVings. 3. Purpose for which designated: To cover self-insured fund fluctuations. 4. Are investment earnings available for current unrestricted expenses? ____ Yes -1L- No If Yes, what amount: 5. Date board de~ignation became effective: On-going. 4/13/89 6. Date board designation expires: 7. Current balance of this fund: $1,702.73 B. Name of Board Designated Reserve: Vocational Advocacy Program cOntinuation 1. Date of board meeting at which designation was made: 10/3/84 , 2. Source of funds: Elnergency Services Softball Game Fundraiser 3. Purpose for which designated: For the Vocational Advocacy's continuation. 4. Are investment earnings available for current 'unrestricted expenses? ----- Yes ~ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: On-going. 7. Current balance of this fund: $3,400 10/3/64 C. Name of Board Designated Reserve: Nelson Center Building Fund 1. D~te of board meeting at which designation was made: 2/13/80 2. Source of funds: Rent from lense of building to Systems Unlimited Inc. 3. Purpose for which designated: Mortgage payments, bUilding upkeep '& improvements. 4. Are investment earnings available for current unrestricted expenses? X ----- Yes _____ No If Yes, what amount: 5. Date board designation became effective: 2/13/80 6. Date board designation expires:, Upon sale of building 7/92. 'oJ 7. Current balance of this fund: $0 ,) ~... \ ~~) ~~"'~l 8 11 cJt'5 ,! ..........--"'.-...~'._.._'.'- - - - " I , , , , ~, AGENCY The Arc of Johnson County (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not ,Donor Restricted) /"" A. Name of Board Designated Reserve: Occupancy, Maintenance, & Common Area Fees' 1. Date of board meeting, at which designation was made: 9/1/92 2. Source of funds: Proceeds from sale of Nelson Center building. To pay annual common area fees, and maintenance 3. Purpose for which designated: costs for new Arc office space., ' ' 4.'Are investment earnings available for current unrestricted expenses? ____ Yes ~ No If Yes, what amount: ,5. Date board designation became effective: 9/1/92 6. Date board designation expires: On-going. 7. Current balance of this fund: $55,000 B. Name of Board Designated Reserve: Transition to Self-Support for Insurance and Utilities '1. Date of board meeting at which designation was, made: 9/1/92 2. Source of funds: Proceeds from the sale of Nelson Center building. , . To pay insurance and utility costs for new Arc 3. Purpose for which designated: office sPaCe while,additional,fundiruz sources(,,, are developed.' 4. Are investment earnings available for current unrestricted'expensesi"' ~ Yes ~ No If,Yes, what amount: 5. Date board designation became effective: 9/1/92 6. Date board designation expires: ,Until fund is depleted. 7. Current balance of this fund: $47,000 C. Name of Board Designated Reserve: 1. Date of board meeting at Which designation was made: " 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? _____ Yes _____ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires:, 7. Current balance of this fund: Ii I ~I. 8-a 12 . ':;$64' . ' , " ~, AGENCY The Arc of Johnson County AGENCY HISTORY ~ (Using this page ONLY, please summarize the history of your ageney, emphasizing Johnson County, telling of your purpose and goals, past and current activities apd future plans. Please up-date annually.) Throughout its 35 year history, The Arc of Johnson County (The Arc/JC) has acted as an advo- cate for the rights of citizens with mental retardation and developmental disabilities. When the notice appeared in the Iowa Citv Press Citizen over 35 years ago asking persons interested in the welfare of individuals with mental retardation to come to a meeting, Johnson County had no educational, recreational, vocational or residential programs for individuals with mental retardation and developmental disabilities. Johnson County in 1992 has programs', some model, in all four areas. The Are/JC has been instrumental in creating these programs, and in advo- cating for programs which provide individuals with mental retardation and other developmental disabilities with services non-disabled people take for granted. Many services which The Are/JC developed now exist as separate entities. The Speeial Education program and Goodwill Industries of Southeast Iowa were nurtured by The Arc/JC. In 1970, members of The Arc/JC began discussing possible alternatives to institutionalization. In June 1971, Systems Unlim- ited Inc. was founded by seven members of The Arc/JC who had been charged with the responsi- bility for making residential services available on the community level. Special Populations Involvement (SP!) came about because of cooperative planning, begun in 1959, between the Iowa City Recreation Department and The Arc/JC for the recreational needs of individuals with mental retardation and developmental disabilities. Current programs include Family In-Home Support ~ervices, Advocacy/Awareness, Community Programs, and,Vocational Advocacy. Descrip- tions of these programs can be found on the cover page of this application. Support services are imperative if individuals with mental retardation and developmental \ "'\sabilities are to live in the least restrictive environment. Our Family In-Home Support '~~rvices Program offers levels of help varying from short-term respite care through intensive family and child training. This range of services allows each family/person to be as inde- pendent as possible. Since December 1989, The Arc/JC has helped families access appropriate dayeare settings for their children with special needs. The funding was transferred from the Johnson County Department of Human Services to The Arc/JC so daycare cQuld be secured as part of an integrated family plan. Sinee July 1991, Johnson County has directly funded us to continue this important service. The Arc/JC coordinates summer program opportunities for children and young adults, a service that is vital to many families. With the right mix of support services, a family can keep its child living at home: this is a success for the whole community. Our Vocational Advoeacy Program provides vocational opportunities for individuals with mental retardation and developmental disabilities by securing job placements in the community. We provide job development, training, and follow-along services. : Without this program, our clients would have remained in a sheltered workshop or adult activity eenter. We are continually seeking creative answers to the high unemployment problem that affeets indi- viduals with mental retardation and developmental disabilities. The Arc/JC has had two important changes during the last year. Until mid 1992, The Arc/JC owped a building that we leased to Systems Unlimited, Inc. for its adult day program, The Nelson Center. To better meet the needs of that program, Systems Unlimited decided to move The Nelson Center to a building located closer to its administrative offices. This close proximity has enhanced communication and allowed for more effective programming. The Arc/JC has sold the building and is in the process of relocating our office. The other change is that we have changed our agency name from "The Association for Retarded Citizens of Johnson County" to "The Are of Johnson County". The Arc has changed its name on the national and ~tate levels as well. This change recognizes the need for person-first language, "people with ,--.>,mtal retardation" versus "mentally retarded people". This exeiting change has overwhelming support from individuals with mental retardation and developmental disabilities, their parents and family members, and advocates. Our mission has not changed and is reflected in the tag line we are using along with our name: The Are of Johnson County - Providing services to persons with. mental retardation and developmental disabilities. .;~)~.~)t, 13 ;256:10. P-l ~ I \ , ~, AGENCY The Arc of Johnson County ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: 1. To provide services, support, and advocacy for Johnson County individuals with developmental disabilities and their families. 2. To eliminate inappropriate, institutionalization. 3. To reduce the incidence of mental retardation. B. Program'Name(s) with a Brief Description of each: ,1. Family In-Home Support Services , 2. Advl:lCi\cy / Awareness , 3. ColllllU!lity Programs 4. Vocational Advocacy 5. Nelson Center(Prograrn ended May 1992.) (See bUdget Cover Page for descripitions.) ',; ,r;, 1.' C. Tell us what you need funding for:" 'Furlding is heingsought to continue dayeareservices, :SUJimer pl'Ogl'!lIImling, respite ' care services, and other in~homeservicesfor individuals with developmental . ""c' " disabilities, and to Imlintairi'other current programs. ,'., ,.' :"..1 D. Management: ,;,-,'L,I "" , .. .. 1. Does each prOfessional staff person have a written job des~ription? Yes X , No 2. Is the agency Director's performance evaiuated,at' least yearly?' " , Yes X No By whom? Board of Directors E. Finances: 1. Are there fees for' any of your services? Yes X No a) If Yes, under what circumstances? . Family In-Home Support Services, fuycare, and Slllll1ler Program involve a parent payment based upon income. b) Are they flat fees ~lJ ? or sliding scale X P-2 14 . I,' ; ~ ,') (J ' 01568' '-.".". <,J.,'__.:;_, ., . '....,.',.......'. ~ '. .. If , , , /", ','. : ," i I i I , I ! . j I ! ) 'I , . , ~, AGENCY The Arc of Johnson County c) Please discuss your agency1s fund raising efforts, if applicable: ~, We participate in the Road Race for Uilited Way agencies and a statewide Arc fundraiser with the Iowa Restaurant & Beverage Association called Restaurant fuy. We also have a memberShip campaign. F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days:' Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), alld Units of Service 24 (Shelter Days). Please supply information about clients served by your agency. during the last two comolete budget years. Enter Years - 1990 1991 1. How many Johnson County 1a. Duplicated residents (including Iowa Count 8,049 8,096 city and Coralville) did lb. unduplicated your agency serve? 3,602 3,614 Count 2a. Duplicated 5,148 . 5,164 2. How many Iowa city residents Count did your agency serve? 2b. Unduplicated .,' , Count 2,194 2,227 3a. Duplicated 3. How'many Coralville Count 812 822 residents did your agency , serve? 3b. Unduplicated 328 333 Count 4a. Total 40,023 44,779 4. How many units of service did your agency provide? 4b. To Johnson 40,023 44,779 County Residents , 5. Please define your units of service. 1. Family In-Home Support Hours. 2. Vocational Advocacy training & follow-up units. 3. 'fuycare days/hours. , 4. Sumner'Program days & transportation. 5. Mothers' Group attendees. 6. fuys of work acti vi ty (Nelson Center. Y 7. M~eting attendees. 8.. Newsletters. 9. Participants in ConIinmity Programs, 10. Hours of Advocacy. 6. Please discuss how your agency measures the success of , its programs. In 1991 the agency comple~ed an assessment of the Respite component of our Family In-Home Services Program. A committee of consumers, board and staff developed a questionnaire to gather extensive responses from users of the service. The results were very positive. Parents and care providers also ~omplete evaluations or each respite providing on-going feedback. Employers lour Vocational Program complete evaluations of their satisfaction with ~he placements, and client progress is monitored through joint staffings; As the purchaser of other services, we communicate regularly with clients and their families to assure their satisfaction. 15 ~~;~.,~ P-3 ,;/SGf , I , , '.. AGENCY The Arc of Johnson County 7. In what ways are you planning for the needs of your service population in the next five years: For many people who are developmentally disabled, the best Jiving situation i! to remain at home with their families; this is also the least costly option for the community. Families which include a member who is developmentally disabled living at home need a range of high quality dependable support services, in- cluding respite and emergency care. We will continue to work both internally and with other agencies to ensure that needed services remain available, or are made available, and we will continue to work to secure funding for those serv- ices. 6. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: ' The need for community-based services has risen consistently. While this results in a decrease in institutionalization of individuals with special needs, it places a severe burden on local agencies. The Arc/JC's goal is to deliver high quality services in the least restrictive environment and in the most cost effective way. Because of the severe funding constraints faced by both the County and United Way, and therefore by the agencies, it is difficult to meet this increasing demand for service. The Arc/JC ,will continue to work cooperatively with other agencies to find creative solutions to meet the needs of our community. ;1. " 9. List complaints about your services of which you are aware: Whil e the consumer/board/staff assessment,.,o"t The Arc/JC I s Respite Care progra':: was overwhelmingly positive, concerns were expressed that included the need for , expanded or additional services such as emergency care and before/after school care. There are also additional families who are in need of the services currently available. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can betaken to resolve this problem: We have waiting lists for the following: Vocational Advocacv ProRram - This program is an extremely staff-intensive service. Funding availability deter- mines the number of clients that can be served. Intensive In-Home Services ~ We are addressing this waiting list by working to secure increased funding and by substituting Respite Services when appropriate. Special Needs Daycare - The waiting list problem is twofold. (1) There are only a limited number of slots available for children with special needs. When those are full, the waiting list grows. (2) There is a limited amount of money available to purchase services. We are addressing this by working to secure both a commitment of additional family contributions and additional funding. How many people are currently on your waiting list: 5 davcare 7 vocational 9 in-home 11. In what way(s) are your agency's services publicized: (1) Newsletter. (2) Send home information through schools. (3) Local media. W (4) Human Services Directories. (5) Public Speaking (clubs, schools, churches). (6) Brochures. (7) Word of mouth. P-4 16 c~....~ ,: I I,;" ,;S(,i ,."',, ,h ".'1 , , , ~. . The Arc of Johnson County FAMILY IN-HOME SUPPORT SERVICES ~,al: To provide a service network which enables children and adults with developmental disabilities to continue to live at home with their families. These services include short-term and long-term respite ,care, as well as other intensive in-home services. Objective A: Provide financial assistance, based upon a sliding fee scale, to families using the respite care program. Tasks: 1) Continue public awareness activities through schools and media to increase usage. 2) Monitor procedures to ensure quick payment of vouch- ers. 3) Monitor use of subsidies by each famil~. Objecti ve B: Maintain an up-to-date 1 ist of screened care providers'.' Tasks: 1) Recruit 'providers in Johnson County. 2) Have care providers complete an application which includes availability, services they could provide, past experiences I and special ,ski lls. , , ' . . . 3) Interview each care provider. "'-~-. 4) Check at least two references for eachicare provider. '-,~ 5,) Have parents complete an evaluation form for each of the care providers they have used. 6) Conduct in-services for the care pr'oviders. Objective C: Match parents and care pro'viclers on an on-going basis. Tasks: 1) Interview parents to assess their needs. 2) Match parents' needs to available care providers. '-" P-5 17 '~~1')~:l .25 (,$ , ., 'I ,I , , ~, The Arc of Johnson County FAMILY IN-HOME SUPPORT SERVICES CONTINUED: Objective E: To provide financial assistance to families using intensive in-home services. ' f\ \, ' Tasks: 1) Secure funding for this pro(!ram. 2) Screen new families in conjunction with the Depart- ment of Human Services. ' 3) Maintain cooperation with other agencies. 4) Continue parent payment portion based upon a sliding schedule. Resources Needed to Accomplish Program Tasks: 1) Financial resources to ~over and other program expenses. 2) Respite Coordinator to recruit care providers, sign up families and coordinate the program. '. . the costs of shlaries, in-home services, 3) Administrative,staff time to ,oversee the entire program. 4) Bookkeeper staff time to prepare payment of vouchers and bi 11s. 5) Volunteer treasurer to sign the checks and oversee the payment of, , .vouchersand ,other bi 11 s. ('. \ .' - 6) Brochures to increase public awareness. . . I . 7) Telephone to make matches I provide! information and answer questions about ,the program. 6) Computer time ,to manage all information. :.j',' .j., Cost of program: S 102,574 ADVOCACY/AWARENESS Goal: To act on behalf of persons with'developmental disabilities by: seeking support services and monitoring existing programs, informing d tizens wi th deve 1 opmenta 1 disabi 1 i ties and their famil ies of programs and opportunities available, informing the community of the caus~s of , , menta 1 retardation and the pass ibi Ii ties for prevention, and monitoring governmental actions that impact this. population. Objective A: Through the Special Education Advisory Committee, monitor the programs and services available in the Special Educa-' tion classrooms. Tasks: 1) Attend meetings which study the following v P-6 18 '". , t . '\ /. )/,J.1" .1.. ." ' . :;'$~ . ......,:", ".;..i.,. ..~..,.. ..... ~, The Arc of Johnson County ADVOCACY/AWARENESS CONTINUED: '........ topics: support services, communication with parents, summer program, integration, and Special Olympics. 2) Investigate any other concerns brought to the Special Education Advisory Committee. i Objective B: Handle, on a case by case basis, requests for services from ! individuals or groups within the county. Obj ecti ve C: . I ., Info'rm and educate the membership on a' regular basis of' Legislative Action Alerts sent by the state and national and how to lobby governmental officials." Arc's Tasks: 1 ) Maintain Governmental Affairs Committee., 2) Provide information and letter writfn~materials at meet ings when necessary. ' , 3) Print Governmental Affairs articles in, Newsletter. 4) Support the state and national Arc's, , ' Obj ecti ve D: Continue prevention activities., Tasks: 1) Disseminate information, to,thep~bli~. I:'. ObjectiveE: 2) Train Speakers' Bureau ,to present progr~ms. 3) Identify and gain support of local' doctors ,who would make prevention materia 1 s avail abl e for their patients. Uti lize local media to publicize membership meeti~gs,pro'grams; and special events. Taslls: 1) Noti fy the media of The Arc! s events. '-.\ 2) Participate in marketing campaigns of .state and National Arc.,. ' ; ; Objective F: Publish newsletter at least six times during the calendar year~ Taslls: 1) Collect information for newsletter, organize it, find edit. 2) Prepare, original copy of newsletter and deliver to printer. 3) Take sorted newsletter to post office for mailing. Objective G: To provide .information and referral to an estimated 900 people who Ivill call The Arc/JC durihg 1993. \,J P-7 19 '\tt~ .~.~:) ,;zs rod" , "'1 ., , . ,"- ' i i , i i i , , ! i I , , I I , I I I ! '- The Arc of JohnsOn County ADVOCACY/AWARENESS CONTINUED: Tasks: 1) Maintain consistent office hours. /", i ., 2) Maintain up-to-date information on services available within the community. 3) Continue use of phone answering machine to record messages. Resources Needed to Accomplish Program Tasks: 1) Staff time to coordinate activities of volunteers and ,carry out directives. 2) Volunteer representatives' to serve on the Special Education Advisory Committee, Governmental Affairs Committee, the Speakers' Bureau and for Prevention work. 3) Acquisitions for The Arc/JC library to pr~vide parents with sources of information. 4) News letter. 5) State and National publications~ .',.' 6) JOHNSON COUNTY SERVICES INDEX i 7) Telephone and necessary' office supplies; to carry out program. S), Computer time to manage all' information. Cost of program: $ 15,207 , ',Ii' COMMUNITY PROGRAMS ! i \ ~i:"\' :,>:" . i I i I 01 I i , i \', Goal: To secure for children and young adults with mental retardation and other developmental disabilities community services which enhance their skills and developmen~ while they live at home with their families. Includes both daycare and summer programming. Objective A': Daycare " .,' Tasks: 1) Screen new families in conjunction with the Depart- ment of Human Services and the daycare provider. Secure funding for this program. 2) Provide information on daycare programs to parents of, children with special needs. 3) Coordinate fami! ies' dnycare wi th other services ." I,) Establish, on a case by COSH basis, parental fees frc,', I daycare services. ~ p-o ~I .,.., . ",,( "'.,1. 20 ~S~ . 'c....,-.". " 'I , , I,! J. ," F' " , -:'1 " , , ~- The !u.'c of Johnson County ; COMMUNITY PROGRAMS CONTINUED: ,~ 5) Monitor parental fees, which are made directly, to the daycare provider. ' 6) Process and pay the monthly daycare bills. Objective B: Summer Program Tasks: i) Work with provider agencies in developing resources to meet the, needs of, the program. 2) Work with Iowa City Community School District and Grant Wood Area Education Agency in the development of resources to improve summer programming. ' 3) Provide information on program to parents of school- aged children. 4) Coordinate transpor~ation for community children. 5) Collect fees from parents and forward, together with county funding, to summer program and transportation providers to. cover the cost~, of par,ticip~tionfor commu- nity children. Objective C:, Mothers' /Parents' Group -"', , i '.J Tasks: 1) Develop a community awareness camp'aign to ensure that parents who would like to participate are aware of the program. " 2) Work with the Group's Coordinator In development of program topics. " 3) Provide general support for the program. , ' , Objective D: Lekotek ';, Task: Provide coordination for Johnson County, famil ies. Objecti ve E:, Goodtimers Task: Provide donation. Resources Needed to Accomplish Program Tasks: 1) Staff time to work with cooperating agencies in the development of programs. 2) Volunteers to serve as Chairpersons of Mothers'/Parents' Group, and on other committees. 3) Staff time to work on the coordination of Daycare and Summer Program. '.j 21 P-9 '\"i ~~t;.' t'lJ I "..'. >t:. dJ,5CtJ8' , "1 ., , '" The Arc of Johnson County , COMMUNITY PROGRAMS CONTINUED: 4) Administrative staff time to oversee Daycare and Summer Program. ~; 5) Financial resources to cover cost of salaries, Daycare participation, Summer Program participation including'transportation, and other program expenses. 6) Bookkeeper time to manage fiscal components of programs. 7) Computer time to manage all information. Cost of program: $ 311,616 VOCATIONAL ADVOCACY Goal: To increase employment opportunities for individuals with mental retardation and other developmental disabilities in Johnson County, to do job placement, training, and follow-along .services. Tasks: 1) Increase the employment opportunitie's for individuals with mental retardation and other developmental disabilities in our county by job site development. 2) Faci 1 itate the pI acement of cleve lopmentally'disabledindi...,'''; vidua1s .in these jobs. , : - ,. ': 3) Provide training services to employee 'and employer. r \,..-' 4) Provide follow-along services to increase the likelihood that the individuals placed in these positions will retain them. Resources Needed to Accomplish Program Taskf: 1) Vocational Specialist and Job Coaches to do job development, training and follow-along. " " 2) Administrative staff time to oversee the entire program. 3) Financial resources to cover cost of salaries and other program expens'es. , i 4) Bookkeeper to process Purchase of Service and other billings. 5) Necessary office supplies to carry out program. 6) Computer time to manage all information. Cost of program: $ 92,249 u P-lO .:~ ,\...,. "', "':\\1', , 1,.-".' "."..., . '., 22 :l.St,i " 'I " , , '.. HUMAN SERVICE AGENCY SUPGET FORM Pirector: Barbara Curtin Agency Name : Biq Brothers/Biq Sisters Address: 4265 Oak Crest Hill Rd SE-l.C, Phone : (319) 337-2145 completed by : Bar ara Curtin, " City of Coralville ~, Johnson county City of Iowa City United Way of Johnson county x Approved by '( da e Johnson Co. Extension ,counc~ ' ',' s 1 gna ture ~JV~~ {date . " CHECK YOUR AGENCY'S BUDGET YEAR Approved by Soard : 1/1/93 - 12/31/93 4/1/93 -, 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 on COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.1 1. Big Brothers/Big Sisters Core Program - provides quality volunteer and ' professional services for youth, primarily those in a single-parent family. The focus is on deve 1 opi ng "one-to-one" re 1 ati onshi ps' ,matches, between adul t volunteers and youth. Profess iona 1 caseworkers p~ovi de ' on-going support to the volunteers and families. ,- 2. G.A.P. is a joint program of Big Brothers/Big Sisters and 4-H providing sma 11 group opportunities for chil dren on Bi g Brothers/Bi'g'sTs ters waiting list and in the 4-H On, Wheels program. Adult volunteers from the University of Iowa work with youth for 9 weeks eaCh semester.. The program provides educational, recreational and social learning experiences. " .' ,'"' . " Local Funding summary 4/1/91 - 4/1/92 - 4/1/93 - . 3/31/92 3/31/93 3/31/94 United Way of Johnson county -- $ 14,500 $ 16,000 $ 19,000 Does Not Include Designated Gvg. FY92 FY93 FY94 City of Iowa City $ 2B,000 $ 28,500 $ 30,000 Johnson county $ 14,000 $ 14,000 $ 16,500 ,,./ City of Coralville $ 2,500 $ 2,500 $ 4,000 23 1 ~ "~~ cJ.5'8' 'JIlt) ,,'~-, '-- AGENC'l Big Brothers/Big Sisters of Johnson County AClUAL 'IHIS 'LEAR ElJtGEl'ED lAST 'LEAR ProJECl'ED NOO 'LEAR Enter Your Pqeroj's Budget year => 7/91-6/92 7/92-6/93 7/93-6/94 1. '!.'OrAL oPERATlliG rorx;EI' (Total a + b) 165,745 174,897 185,209 a. CarrfrNer OOance (Cash from line 3, previous column) 25,264 24,480 ; 25,059 '" b. rncome (Cash) 140,481 150,417 160,150, , 2. '!.'OrAL EXPENDI'IURES (Total a + b) 141,265 149,838 160,870 . a. At:lnJinistration , 35,316 ' 37,421 40,906 b. PrcgIlllll Total (List Prcgs. Eelcw) 105,949 112,417 119,964 1.BB/BS Match Program 102,349 108,217 115;387 2.G.A.P. Program 3,600 4,200 ' " 4,571' cC' 3. , , , , -c 4. " , ,.. ' ' 5. , ' ' , " , 6. '.' , , .,~ 7. , ' ,. , , ' ' 8. , ' ' .- 3. monlG BAlANCE (SUbtract 1 - 2) 1\ 24,480 II 25,059 1\ 24,339 I 4. IN-KlND SUProRr (Total from Page 5) 294,609 309,340 324,806 5. NON-clISH ASSEIS Notes ard c:onunents: The ending balance is from Bowl For Kids' Sake and is , used each year as part of our operating budget. , , , rorx;EI' S(JMolARY 2 , ':1 , , ('""\, t, .:.) C' >" :id, I' ......... 24 ,',' ". " ~ (, I , \ 1"';" . J ......' I '.4':" ~S~! '-. Big Brothers/Big Sisters of Johnson County. AGENCY -.J ACIUAL 'lIDS YEAR OOJ):;EJ'E!} AllIDITS- PRO:;AAM PRCGRAM I1ISl' YEAR PROJECI'ED NEXT YEAR TRATION 1 2 , 1. Local FUrrling Sources - 60,708 60,417 69,500 13,500 53,500 2,500 T,i~t. PelCM a. Johnson County 14,000 14,000 16,500 4,000 12,000 500 b. City of Iewa City 28,000 28,500 30,000 5,000 24,500 500 ' , , c. United Way , 1,250 . 16,208 15,417 19,000 4,000 13,750. , , d. city of Coralville 2,500 2,500 4,000 500 3,250 250 , e. , , f. , , 2. state, Federal, , . -List: Eelew , " " a. , b. " . ' ,." ,c. , d. , , " , .. ' " .3. ContriJ:lutions/Donations ' , 10,093 8,000 8,000 ,1,500 , 6,500 I, a. United Way 3,269 3,500 '. 3;500 1,000 2;500 I::esianated Gi vim b. other, Contributions 6,824 4,500 4,500 500 4,000 4. Speclal Events - 66,741 ,79,200 79,700 25,900 , 53,800 , List Pe1eu ' a. ICTNa City Road Races 3,432 3,000 3,500 500 3,000 b. Bowl For Ki ds' Sake 62,186 75,000 75,000 25,000 50,000 c. 1,123 1,200 1,200 400 800 ., Fair Raffle 5. Net Sales Of SerVlces , 6. Net Sales Of Matenals 7. Interest Income 579 600 700 700 8. other - List Eelew 2,360 2,200 2,250 250 2,000 . . a. G.A.P. contributions 2,150 2,000 2,000 2,000 b. 210 200 250 250 Advoca tes c. 'IOrAL nl<nlE (Show also on 140,481 150,417 160,150 41,600 114,050 4,500 !l;lrlT>' line !hI lliO:ME DErAIL Notes arrl Comments: 25 1~~~ 3 c$Co8 " I , Big Brothers/Big Sisters of Johnson County AGENCY EXJ:lWI)l'lURE IEmIL '!HIS YEAR Wu;t;!'<lJ ArMINIS- PRiXRAM PRiXRAM ACIUAL PffiJECl'ED NOO YEAR 'ffiATION 1 2 IAST YEAR Salaries 81,103 3,000 '.. 1. 98,154 102,741 107,878 23,775 .' 2. EI1Tployee ~fits 19,169 21,197 24,392 5,531 18,459 402 arrl Taxes 3. staff Developnent 700 500 1,000 800 200 - 4. Professional Consultation 5. Publications arrl , , SUbscriotions 6. DJes arrl Meml:erships 1,938 3,800 4,000 1,000 3,000 , 7. ReJ1t 8. Utilities .' I 9. Telephone 697 700 800 100 650 50 10. Office SUpplies arrl I 1, 500 200 2,004 2,500 2,800 1,100. Postaae , , I 11. Equipnent , " Purcl1ase/Rental 12. Equipnent/Office I Maintenance .. ',. '. 13. Printing arrl Publicity 300 ' ,I 169 250 , " 275 ' .,' ,25, , , 14. local Transportation 2,693 2,400 2,600 600 1,900 ' ., , 100 '" , , I ,.' " ",1, " 15. Insurance 5,430 6,000 . '6,500 '6,500' , 16. Audit , " . , , 17. Interest : ' . 18. other (S[:ecify): 19. Bowl For Ki ds' Sake 7,950 8,000 8,500 8,500 20. h F dR' . 416 250 300 300 Ot er un a1s1ng 21. Volunteer Training 1,518 1,000 1,200 1,2~0 progrnm Artivitip< I. , ~ 22. GAP Activities 427 500 600 '.l'OmL EXJ.:mSm (Show also 141,265 149,838 160.870 40.906 115.11\7 4.fi77 r'ln P;Tn..'. ll""'.'".,bl Notes arrl ClI1inents: ,--.., (> . I \",. 4 26 JStJ l~} . ~ f" ",~, "~ ,V:,',. :j , , ' ~. AGENCY Big Brothers/Big Sisters of Johnson County ~. SAIARTED FC\'3rrrONS " FI'E* ACIUAL THIS YEAR BOl.l.iJ::L'W % lAST YEAR PROJECI'ED NOO YEAR aiANGE r:osi tion Ti tie/ I.ast Name Last 'Ihis Next Year Year Year " ,.'." Total Salaries Paid & FI'E* 4.19 4.19 4.19 98,154 ' 102.741 107,878 5% * Ml--'rime Equivalent: 1.0 = full-time; 0.5 = half-tiJne;etc. RFSTRICI'ED FUNDS: N/ A (Conq;llete q:tail, Pages 7 and 8) Restricted by: Resq:icted for: ,', "," . MATOONG GRANTS N/ A GrantcrjMatched by: " ,., , 'I , , ' AGENCY Big Brothers/Big Sisters of Johnson County ~r l\RTFD FCST'I'TONS ACIUAL '!HIS YEAR WlXiEI'E!) % FrE* I.ASl' YEAR PROJECl'ED NEXT YEAR alANGE Fosition Title/ last Narre Last '!his Next ,"-"- '< ' Year Year Year Di rector/Curtin 1 1 1 30,191 31,700 33,285 5% -- Caseworker/Kromminga 1 1 1 26,DD1 27,301 2B,666, . 5% ,',i CAseworker/Sidwell 1 1 1 20,80D 21,840 22,932. 5%d .. Caseworker/Youn9 1 1 1 18,OOD 18,900 ' \ 19,845 5% GAP Coord./Odle * .19 .1 .19 3,162 3,000 3,15D 5% *Pos i tion is 25 hrs/week. BB/B pay 10h sand 10\1a ta te Extens i n pays 15Hr . position is for 40 weeks er y ar. i . c. , '" . .,1 * Ml-tiJre equivalent: 1.0 = full-tiJre;. 0.5 = half-tiJre; etc. u Sa 28 " . "., 'J I \. . . I, ...q\ .;) \,.~ \ " ..J .'~:, '. ,p.5'~ '" . '\'1 , , , AGENCY Big Brothers/Big Sisters of Johnson County BENEFIT DETAIL ACTUAL THIS YEAR BUDGETED ~~~ES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR (List Rates for Next Year) TOTAL ==> 19,169 21,197 24,392 FICA 7.65 % x $107,878 7,519 7,860 8,253 Unemployment Compo NA % x $ Horker's Compo NA % l( $ Retirement " 5.75 % l( $ 107,878 5,642 5,908 6,203 Health Insurance $175 per mo.: 4 indiv. $ per mo.: family 5,050 6,249 8,400 Disability Ins. $20 X 4 i n"d1:Vfdua 1 s 598 700 960 Life Insurance $ 12 X 4 indi ,ff'cfua~~nth 360 480 576 Other % l( $ How Far Below the Salary study Committee's Recommendation is Your Director's Salary? . . within wi thi n ran e range within range, ,......, Sick Leave Policy: Maximum Accrual NA Hours 18 days per year for years ~ to ....M!L NA days per year for years -1J.L to ..-1!8... '-J Vacation Policy: Maximum Accrual ~ Hours 24 days per year for years ..JL.. to m..{Dir) 18 days per year for years --L to m..{staff) Months of Operation During . Year:. 12. i , . Hours of Service: 8-5M-F I Field work includes.weekends & e enings I , i Holidays: 9 days per yeai: work week: Does Your Staff Fre~ently Work, More Hours Per Week Than They Were' Hired For? ' X Yes _ No ' . ~ How Do You Compensate For Overtime? _____ Time Off _____ 1 1/2 Time Paid None --1L- other (Specify) a bene its DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments: '.J Retirement ..lL-$ 152 /Month Health Ins. --12-$ 155 /110nth Disability Ins. --1.-$ 20 /Month Life Insurance ,.....L$ 12 /Honth Dental Ins. -1-$ 20 /Month Vacation Days ~ ~ Days Holidays ~ ----g- Days Sick Leave ~ ---rs- Days 90.5 Minimum 14 12 1 .5 2 1A q lA 74.5 POINT TOTAL .~)c~ 6 Maximum 21 12 1 .5 2 ' 1A 9 1A 81.5 29 eJ5ro~ I I , ~. AGENCY mSTORY AGENCY Big Brothers/Big Sisters of Johnson County (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson county, telling of your purpose and goals, past and current activities and future plans. Please update annually.) r., In 1974, the Johnson county Extension Service of Iowa State Uni- versity received urban funds to support a "big sisters" program. A part-time urban aide managed the program under the supervision of the 4H Youth Leader. In 1975, urban funds to Johnson County were discontinued. At the same time, a ",big brother" program called "Uncles", which was sponsored by the local optimist Clubs, was about to be abandoned. ' A proposal was drawn up by the Johnson County Extension Director to merge the two services into one program to be called Iowa city PALS program. The PALS Program would be a youth service of the Johnson County Extension and, as such, would receive the supervi- sion of the 4H Youth Leader, and other support services including office space, secretarial services, postage and office supplies. The agreement stipulated that the PALS Program would have its own professional staff and an Advisory Board and would be responsible for salaries and all other operating costs. In January 1976, the city Council of Iowa city approved a $7,000 grant and a part-time Director was hired. During the first year the Director contacted Big Brothers/Big sisters of America for assistance in becoming an affiliated agency. By 1980, the "Iowa city" part of the name had been dropped and the Board officially approved the acceptance of Johnson county residents outside the ( Iowa city/Coralville city limits. Big Brothers/Big sisters of :' Johnson County was adopted as the program name at the March Advisory Board meeting. In 1986 Big Brothers/Big Sisters of Johnson County was approved as an affiliate of Big Brothers/Big sisters of America. In response to' a constant waiting list of 80 youth, the Group Activity Program (GAP) was organized and conducted by a program assistant from January through May 1983 and 1984. Due to a lack of funding and a lack of support from Big Brothers/Big sisters of America, the program was discontinued in 1984. In January 1989, the critical need for the program again became apparent. GAP was reorganized in January 1989 by the 4H Youth Leader and the BB/BS Director. In September 1990, a part-time Coordinator was hired to supervise the GAP Program. Her salary is paid by Big Broth- ers/Big sisters, local service clubs, and 4H resources from Iowa State University. In 1991 GAP received an Exemplary program Award from Big Brothers/Big sisters of America. In FY'92 Big Brothers/Big Sisters served 196 children in the core program and 110 in the GAP program. Our Empower Program for sexual abuse prevention has been expanded and now includes a video for parents, volunteers and children. We continue to look for ways to address the ever increasing requests for our serv- ices. 1...",1 1 P-l 30 I I .... ('I . ,-..... ,',/{,",1, ,.. 'J .25rJ ~, AGENCY Biq Brothers/Biq Sisters of Johnson County ACCOUNTABILITY QUESTIONNAIRE A. Agency's primary Purpose: To provide trained volunteers to act as mentors, friends and companions for children from single - parent families. B. Program Name(s) with a Brief Description of each: 1. Big Brothers/8ig Sisters Core Program- matches volunteer adults with children (6-14) from single-parent families. Professional casewokers supervise the matches and provide support to the volunteers and families: 2. GAP- group activity program- provides a small group experience for crildren on the Big Brothers/BIg Sisters waiting list and children from the 4HOnWheels program. The program offered jointly by 4H,and Big Brothers/Big Sisters , ' ' del i vers supervisededucationa land recreational opportunities; '. .' C. Tell us what you need funding for: ,"-, 'Funding is n~cessary to continue to offer Big Brother/Big Sister.,services to the chil dren and families in Johnson County. The increases requested , ,represent increases in our costs and do not address the growth o{our. D. Mana8~WA~': l',Does each professional staff person have a written jobdescriptioh? Yes X No 2. Is the agency Director's performance evaluated at least ,yearly? Yes X No__ By whom? 4H Coordinator and Board President E. Finances: 1. Are there fees for any of your,services? Yes No X a) If Yes, under what circumstances? NA v b) Are they flat fees NA or sliding scale. P-2 31 <:1, y:\ ~ {)\l) (.,~~l r:JSC9K I " , , I I i I I I , I i I, i : ~ ". :", ? 1350 1897 r '.: . ',;':'; ,1_,: 506 605 . r. " \"0... '......,;. , l>ili 90 127 10,447 13,477 ~, AGENCY Big Brothers/Big Sisters of Johnson County c) Please discuss your agency's fund raising efforts, if applicable: ,-, Bowl For Kids' Sake is our major fund raiser which involves over. 1,000 I' people bowling and gathering pledges for Big Brothers/Big Sisters on " Community Day. I!e also participate in the Hospice Race and have a raffle F. Program/Services: at the Johnson County Fair. ,..'" Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete bUdget,years. 1. How many J9hnson County residents (including Iowa city and Coralville) did your agency serve? Enter Years ~ 1a. . Duplicated . Count . lb. Unduplicated, Count 2635 FY'9(' FY'92 2a. 1729 , 2. Duplicated Count Unduplicafed " Count 3a. Duplicated Count How many Iowa City residents did your agency serve? ' ... 2b. 3. How many Coralville 'residents did your agency serve? , .'-, . 3b. Undu~licated Count 4a. Total 4b. To Johnson County Residents 10,447 13,477 4. How many units of service did your agency provide? 5. Please define your units of service. A unit of service is one hour of direct staff/cl ient contact.one-to.-one and in group situations. 6. Please discuss how your agency measures the SUccess of its programs. 1. Client and volunteer evaluation forms 2. Annual in person evaluation with volunteer, parent and child to ,discuss' progress and set goals. " 3. Annual evaluation by program committee of the Board of Directors incl uding interviews with parents. 4. Evaluation by national Big Brothers/Big Sisters every 5 years. ~..) P-3 32 ',,', '\, .\ i " (".:-' ,I. /"<:', rJ,Sd,J' '.' ,..: .'"!'....... .;,i-,L'".. :,i",.....~. "i " , ' , t , I ! I , , ( I .., i I t I I , i , ' , "1 , , , ' '" AGENCY Big Brothers/Big Sisters ,of Johnson County '-, 7. In what ways are you planning for the needs of your service popula- tion in the next five years: ' 1. expand the number of sites for the GAP program for those on the waiting list 2. cooperate with case management team to offer clients the best serv1ce possible .. -, . 3. continue to develop Bowl For Kids' Sake to meet our increasing financial need 4. develop a 5 year long range p1anl'which will be updated annually ':' 8. Please discuss, any other. problems. or factors" relevant '. to your agency's programs, funding or service deli very: " We receive significant in ,kind supp~rt from the 'Johnson County Extension ,Service which is reorganizing and we may need to contribute to our hOUSing . . " '. " .' , .' :; . - '. ~'... '. ,costs in the future. This does not effect thisbudgetb,ut may effect others in the future. 9. List complaints about your servicesof,whichyou are, aware: . .' ".'.". . :' " ". '.1 . ".. ~ '.:.": i .' , We have received complaints that our .waiting list is long and some . ""t' "'. . children 'wait a ,long time to be matched. These complaints have lessened since the GAP program started. 10. Do you have a waiting list or have you had to turn people ,away for lack of ability to serve them? 'What measures 'do you feel can be taken to resolve this problem: Yes we have a waiting list and GAP has been .ou~ most successful way of managing it. Additional funds would allow us to increase the number of children that we serve. How many people are currently on your waiting list? 67 ,-,,' 11. In what way(s) are your agency's services publicized: 1. local media and national media through Big Brothers/Big Sisters of America 2. speeches to service groups, clubs and churches 3., posters 4. parades 5. photo album page in Press Citizen 6. Agency newsletter 1'...6..~~ ", ('"'- b)..,.I;<) P-4 33 O15'K " , , , '" AGENCY GOAL& FORM; A2ency~: Big Brothers/Big Sisters of Johnson County PROGRAM NAME: Big Brothers/Big Sisters GOAL: Th match youth from single-parent families with adult volunteers. Volunteers to provide positive role models and act as memtors in a "one-to-one" relationship. c GOAL 1: Maintain active matches between 150 & 155. OBJECTIVE A: Each caseworker shall carry between 50 & 56 matches and the casework supervisor shall carry between 40 & 50 matches. TASKS: 1. Provide casework staff With appropriate support and training opportunities to fulfill goal above. ,',',,' ' ! 2. Conduct monthly Volunteer orientation and training sessions. 3. Conduct quarterly parent/child orientation sessions. ' " 4. Continue media campaign working with the Communications & Recruitment committee of the Board including a minimum of one "media appearance" each month. ' " GOAL 2: Th continue to strengthen the base of financial support for the program. OBJECTIVE A: Raise $75,000 from BOwl For Kids' sake 1993,'" " TASKS: 1. Continue the we Sponsor part of BFKS With agoal of $5,000 in sponsors for 1993. ,,'; "',' , , 2. Raise $70,000 from Community Day working with a minimum of 2 b'owling houses and recruiting between 200 & 250 teams. " " , '". 3. Write to league bowlers who have supported us in the past and send them ' pledge sheets and infonnation and ask them to fonn teams for Community Day. $1,200 goal from league bowlers. OBJECTIVE B: Raise $5,500 from other fund raisers. TASKS: 1. Raise $3,000 from Road Races. 2. Raise $1,500 from the Fair Raffle 3. Raise $1,000 from the Community Theater Benefit performance. , OBJECTIVE C: Raise $4,000 from contributions. TASKS: 1. Write to all Service Clubs that have contributed to the GAP program and ~uest money for FY'93. Send letters by September 30th 1992. 2. Wnte to all other Service Clubs and Churches that have not contributed asking for their support. Send letters by September 30th 1992. OBJECTIVE D: Raise $2,500 to fund the Empower training program for the prevention of Child sexual abuse. TASKS: 1. Write a grant to Thrget requesting funding for Empower. Send request by August 1, 1992. 2. Write a grant to w.umart requesting funding for Empower. Send request by August I, 1992. r', '-"' l ,I ~~, 34 . t" '_, . , f,Y,,~:j ~ ..~.._-.."--.,- ._..~,~... ~, '-'""\ ,.~\ \J ~~ Mencv Name: Big Brothers/Big Sisters of Johnson County GOAL 3: To continue to offer service to children on the waiting list through the GAP program. OBJECTIVE A: Th offer supervised educational and recreational opportunities in a small setting for 75 % of those on the waiting list who are interested. TASKS: 1. Recruit, screen and train 30 volunteers each semester. 2. Publicize GAP through 2 -5 speaking engagements at the U of I in September. 3. Write to all Sororities and Fraternities about GAP opportunities in September. 4. Organize "Kids' Workshops" for 4 of the 8 sessions. OBJECTIVE B: Provide a 20 hour a week Coordinator for the GAP program. TASKS: 1. Solicit a minimum of $1,500 from Service Clubs for the GAP Coordinator. position. ' . 2. Provide a minimum of one training opportunity for the GAP Coordinator each year. , ' 3. Evaluate GAP volunteers at the end of each semester. ./'" I:'" 1.." 35 dl5fof "... . . ~ ,I. i 'I : I ,'r' , ,.: ,'. "1 , , , , ~, HUMAN SERVICE AGENCY BUDGET FORM Pirector: Ellen McCabe city of Coralville Johnson County City of Icwa City United Way of Johnson County Agency Name I Address Phone Complsted by Approved by Board : Crisis Center 321 E. First Street 351-2726 Ellen f" CHEC~ YOUR AGENCY'S BUDGET YEAR on 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x COVER PAGE Program Summary: (Please humber progr.ams to correspond to Income & Expense Detail, 1 .. . Le., Program 1, 2, 3, etc.) Program : CrISIS Intervention '. a. Crisis Counseling: Crisis intervention counseling provided to persons experiencing problems with relationships, depression, stress, etc. Services are available 24 hours by phone and fran 11 a.m. to 11 p.m. for walk-ins. b. Suicide Prevention, Intervention and Postvention: Counseling provided to persons dealing with suicide and training available for agencies and schools. . ! c. Information and Referral: Information provided on alrrost any subject and referrals made to other services and agencies. d. Message Relay for the Deaf (TOD): Phone messages are relayed between hearing impaired persons and hearing persons. ' , ("';. e. Ccmnunity Education and OUtreach: Speakers and IlUrkshops are provided upcn request'to groups and organizations. Program 2: Food Bank: Emergency and supplemental food assistance available to, Johnson County Residents. Program 3: ElreIgency Assistance , a. Transient Services: Emergency food, transpcrtation, gasoline, car repair, and referral for emergency shelter aVcUlable for persons stranded in Johnson County. b. Clothinq Assista~ce: Vouchers available to obtain free clothing. c. Information and Referral available for services not offered by the Crisis Center. d. Oomrnon Fund assistance available for persons with financial needs. e. Help-at-Iland/Case Management Services: Assistance with budgeting, job hunting and inter- viewing, self-advocacy, shopping, etc. Early identification and intervention to prevent hcmelessness. f. Miscellaneous Services: DiaperS, fans, coupcns, local bus tickets, etc., are available. Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - , 3/31/92 3/31/93 3/31/94 United Way of Johnson County -- S 45,800 S 49,451 S 53,407 Does Not Include Designated ,Gvg. FY92 FY93 FY94 , City of Iowa City S 22 050 S 24.900 S 26.892 Johnson County S 44,100 S 47,100 S 50,668 City of Coralville S 2,050 S 2,050 S 3,556 , V 36 .", "~ r :'j"I';" " ,~ , ' . 1 025(J ""'.. ._-_._~._-_._._~- ~ - " . , , ' ~. AGENCY Crisis Center !IJl:'GEr SlftIARY AcruAL '!HIS YFAR W=!'W .-"'\ IAST YEAR HlOJEC1'.ED NEXT ,YEAR Enter Your Agency's Budget Year -> FY92 FY93 FY94 1. 'IOTAL OPERATmG RJIXiEl' (Total a + b) 276,741 276,057 280,493 a. Canycver Balance (cash frail line 3, previous C01UIml) 49,736 32,552 36,250 b. Income (cash) 227,005 243,505 244,243 ' 2. 'I'OrAI, EXPENDI'IORES (Total a + b) 244,189 239,807 251,661 a. Administration 37,682 38,596 40,468 b. Program Total (List Prcgs. Below) , 206,307 1. Crisis Intervention 88,426 81,450 75,138* . 211,193 78,260 94,146 201,211* 2. Food Bank 3. Emergency Assistance. 36,431 89,333 36,740 38,787 4. 5. , 6. 7. I,:, 8. 3. ENDING BAIANCE (SUbtract 1 - 2) 4. IN-KllID SUProRl' (Total fron Page 5) 5. NON-cASH ASSETS 1/ 32,552 II 36,250 '11 28,832 I 473,852 _" 562,300 173,969 180,000 609,700 .183,000 Notes and Caturents: * Decrease in program expenditures reflects end of Galll1ett Foundation grant. FY92 Ending Balance: 645.00 MeIrorials 733.00 Carmunity Mental Health Grant 1,500.00 Blue Cross/Blue Shield Self Insurance Fund 2,470.00 Operations 5,999.00 Canputer Hardware/Fax Machine 9,504.00 Fbod Bank/Transient Services/Special Services 11,701.00 Friends of Crisis Center - Building & Equipment fund 32,552.00 Total ~ .~~~~~ 2 ~5/J;'g l\GE1lC'i Crisis Center AcroAL 'IHIS YEAR IlllroEI'ED AI:MINIS- Pl1CGRAM Pl1CGRAM , oor YEAR m::crECl'EIl ~ YEAR TRATION ' 1 2 FY92 FY93 ' FY94 CI FB 1. IDeal ~ Sources - T,;<n, 1CM 127,664 137,490 149,293 12,488 49,092 56,426 a. JohnSOn county 44,100 47,100 50,868 5,086 22,000 17,400 b. city of Icwa. City 22,050 24,900 26,892 2,689 8,068 6,068 c. united Way 46,713 50,440 54,475 4,358 16,706 21,990 -cr.' city of Coralville ' . 2,050 2,050 3,558 355 1,068 1,068 e. I, 7,900 Area Churches 12,561 13,000 13 , 500 1,250 f. UI Student Senate 190 -0- (1) -0- , ", ' 2. state, Federal;,.jo I, . _T,; 17,732 15,200 15,500 11,500 4,000 a. 11,500 Mental Health Center 10,000 10,000 11,500 b. Federal Elner=y 7,732 5,200 4,000 (2) 4,000 Melt. AqencV- c. d. , ' , 3. ContribUtions/Donatlons 71,865(3 17 668 "26 302 , 63,020 59.000 7 530 a. u~~~ay -, res ted Giv;\'V'1 5,143 4,955 5,000 1.500 " 2.000 . b. other Contributions 66,91013 57,877 54 000 7.530 16 166 24 302 4. Speclal Events - T:1"to ~1..... . 14.891 15.500 17.000 17 000 a. Icwa Clty Road Races 2,026 2,500 3,200 3,200 , b. 10,'000 Mail Campaigri 9,228 9,500 10,000 c. , Pancake Breakfast 3,637 3,500 3,800 3,800 . 5. Net Sales Of Services , 6. Net Sales Of MaterlalS 7. Interest Income 2',740 2,000 2.000 2.000 8. other -~~cw 958 1,450 1.450 1.450 a. Reimbursements & RetUrned Checks 958 950 950 950 b. Miscellaneous -0- 500 500 500 c. '!.UrAL ~ ~~cw also on 86.728 ~.."J """A' in" 2 27,005 243,505 244.243 40.468 76 260 J:Na:lolE !mAIL L - Notes and CoII1nents: (1) student Senate withdrew Student Organization Recognition on 4/7/92 (2) Decrease reflects an additional agency participating in FEMA 3 (3) Includes one gift of $16,819 38 'I"t, oZ5~f ;' '" :" " .,' ,,'.' 'I I , '-, lIGE1lCY Crisis Center '~' (continued) m::GRAM m::GRAM m::GRAM m:GRAM m::G!Wl m::GRAM 3 4 5 6 7 8 EA 1. Local ""'~ soorces - T;"jo 1...." 31.287 a. JohnsOn County 6,382 b. City of Iewa city 8,067 c. United Way 11,421 d. city of Coralville 1,067 e. , Area Churches 4,350 f. ur Student Senate , 2. Stat:"~ed~.~,,jo a. ' I, Mental Health Center " b. Federal Emergency Mgt. Agency-FEMA , , c. , :, , ,', ' d. - , , " :'.' I,. :" ' 3. Contr1ilUti'Ons/Donations ' , " 7,500 " a. united Way CesirTM~ted Givincr 1,500 ," , b. other Contrillutions , 6,000 , . 4. ~i~1~ents - , a. Iewa City Road Races , b. -c , , Mail Campaign , , c. Pancake Breakfast ", 5. Net Sales Of Services " 6. Net Sales Of MaterlalS , , 7. Interest Income ' , 6. other - ~~~;W , a. Reimbursements & Returned Checks b. Miscellaneous c. 'JUrAL IN<:XllE 38,767 IN<:XllE IErAIL ": Notes am eamrents: 3a 39 ,J5ftJf ~~~~~ -" AGEN~ crisis Center an AClUAL '!HIS YFAR WLUI:a:w AIlIDlIS- J?RQ:;RAM PRCGRAM IAST YFAR IroJECI'ED NEXT YFAR TRATION 1 2 CI FE 1. Salaries 101,645 101,779 105,727 24,014 37,535 27,723 2. Employee Benefits 22,186 23,904 4,667 9,973 5,853 ard Taxes 20,597 3. staff Developrent / 6,484 4,600 4,975 585 2,990 1,125 Volunteer Recognition 4. Professional -0- -0- -0- Consultation 5. Rlblications ard 5ul=rintions 1,563 1,240 1,240 165 650 ' 150 6. f):teS"ard-~P;- Volunteer Training 1,276 1,300 1,425 1,007 266 7. Rent ./CDBG Loan , 5,700 5,700 6,000 350 1,200 4,200 8. Utilities 4,217 4,490 4,650 330 1,550 2,480 ' 9. Telephone, ITgers, , , swerinq service 11pm-8am) 7,982 8,788 9,150 1,130 5,125 1,805 " 10. Office SUpplies ard 4,628 4,200 4,125 ,1,017 1,727 ' ' 950 PostaCle 11. Equiprent 16,819( ) 4,000 4,000 800 1,200 1,200 . }Urchase 12. Equipnent:/Elf.f4.ee Bldg 2,842 3,200 3,650 370 1;000 " 1,900 Maint:enanc:e 13. Printi.n;J ard Rlblicity 5,827 6,000 6,500 200 2,968 ,1,986 14. I.ccal TranspOrtation 1,826 1,600 , 825 .' 1,700 275 ,.525 15. Insurance 5,164(;) , 3,472 5,750 1,450 2,610 ' 1,183 16. Alldit , 2,025 2,150 2,365 2,365 " . " , 17.~ , " Fundraising 2,030 2,250 2,250 2,250 18. other (SpeCi~): 8,071 7,500 7,700 7,700 On Call/All Nlght Line , 19. Food 35,875 40,000 42,000 42,000 20. Transient Services 8,528 8,900 9,300 ,. 21. special Services 2,678 2,850 3,250 22. Miscellaneous 104 2,000 2,000 500 500 500 'lOrAL EXJ.lEl<~:: (Shew also '78,260 nn Do..." , '??.~, 244,189 239,807( )251,661 40,468 94,146 Notes and cam-ents: (1) Purc~ased and installed security system. Replaced obsolete phone system and COp! machlne. TOtal cost of these items - $14,196. (2) Includes addition of Directors and Officers Insurance beginning in FY93. (3) Decrease in expenses reflects the end of the Gannett Foundation grant during FY92 and a reduction in planned equipment expenditures. , f' I EXPElIDrIURE IElTUL f' '-....,., \",.1 4 40 02S,e ~;- . '. .~., ",l~",\, " .......----...~.r'. -.~<,',... "I , , , '.. AGENCY Crisis Center EXl.'aIDl'lURE m.rAIL an (continued) PRCGRAM PRCGRAM PRCGRAM PRCGRAM PRCGRAM l'RCGRAM 3 4 5 6 7 6 'FA, 1. Salaries 16,455 2. ~loyee Benefits and Taxes 3,411 3. staff Cevelq;xnent/ Volunteer Recognition 275 " 4. Professional , , .' Consultation " 5. I'ublications and , , SUbscrintions 275 , 6. ~es-lll'Xi-~~ , Volunteer Training 152 ' , , " 7. Rent/CDEG Loan , 250 8. Utilities ' , , , 290 '" 9 . Telephone, pagers, 1,090 swerinq service (llp:n-8am) , , " ,.. " 10. Office SUpplies and I""" Fostaae 431 , 11. Equiprent , " , ' , ental 800 12. EquiJ.l1l8IlY8H1ee Bldg .' '.:. (I' .. Maintenance 360 " .".... 13.. Printing and I'ublicity ,..' ..... " 1,346 .... ,',," " , ''', ~.. 14. Local Transportation " , 75 .. '-, , " ",' , 15. Insurance " ~. .. 507 16. Audit " 17. I!:ltercst' , Fundraising " 18. other ~~i;X): On eal All Nlght Line ' " " 19. Food 20. Transient services 9,300 , . " 21. Special Services 3,250 22. , Miscellaneous 500 'lUrAL EXPE1lSES (Shew also nn 1>.!n.. ? 1;",. 38.787 " Notes ard ccmrents: I , 4a 41 '\ ~ J : ~~C~~ clS {,8 I , , , ~, AGENCY Crisis Center SA r .liJ1TRTl rosITIONS ACIUAL 'JX[S YEAR WJ:GEI'ED % /'"', Fl'E* I.AST YEAR m:m:crED NEln' YEAR ' alANGE Position Title/ Last Narre Last 'I.his Next Year Year Year Director/McCabe 1.0 1.0 1.0 31,250 32,188 33,153 +3% --- .... CoordinatorjMatulionis 1.0 1.0 1.0 24,208 24,823 25,568 .+3% --- Supervisor/Hogue 1.0 1.0 1.0 14,608 15,950 16,747 ,+5% -- -- " SupervisorjWarner 1.0 1.0 1.0 13,428 14,652 15,385, +5% Total Salaries Paid & Fl'E* -- 5.25 5.0 5.0 101, 645 ' 101, 779 105.727 +3.9% * M.1-Ti.Ire Equivalent: i:o-;. ful1-ti.Ire; 0.5 = half-ti.Ire; etc. ~~TerFD F'tJN1:6: (Complete cetail, Pages 7 and 8) Restricted by: Restricted for: FEMl\ . Elnergency Food OlHC Mental Health Service , Crisis ctr. Board Health Insurance Fund Crisis Ctr . Board Buildina and Fallio. >i.,; 7,732 5,200 4,000 -23% 10,000 ,.". 10,000 11,500 '\ +15% C ;, 1,500 1 500 1 500 ~O-. 19:70] 19:701 " ",", I 11, 701 '-0-" ,j .'" , , .\1 !1!''lUI11Kl ~ GrantorjMatched by: rn-KIND SUProRl' DEl'lIIL servicesfVolunteers 65.000 hours @ S8.00 oer hour Material Goods food.clothina,diaoers.fans.bus tickets.et . Space, utilities, etc. donated trainina soace Other: (Please specify) refrigerators/freezers, canputers, buildina suoolies. etc. 399.152 4AO.000 520.000 +AIl . 72.000 79.000 86.000 +911 L800 1. 800 1. AOO -0- 900 1.500 1.900 +'711 , ---) TOI1IL rn-KIND SUProRI' 473.852 562,300 609 . 700 +8% i i,',',\r 5 42 025t,f " .' r" " '""."', . , , 'I , , , ~, AGENCY Crisis Center SAlARIED FOSrrIONS ACIUAL 'lliIS ,YEAR WIXlEI'ED % I FI'E* u.sr YF1\R m:m:crm NEXT YEAR ' OiANGE FoSition Title/ last Narre last '!his Next Year Year Year Admin. Asst. /Thirtle 1.0 1.0 1.0 12,756 14,166 14,874 +5% --- Suicide OUtreach;'Mertens .25 -0- -0-. 5,395 -0- (1) -:0':' NA -- -- -- --- -- :.i .--", --- '\ --- --- --- .J * Full-tiJoo equivalent: 1.0 = full-time; 0.5 = half-tiJoo; etc. (1) Position was funded by Gannett Foundation - grant ended 12/31/91. 43 ') " ... 'r~~~,S'.::) Sa c250K r " I , . , ~, Crisis Center AGENCY ACTUAL THIS ,YEAR BUDGETED ! TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED I, NEXT' YEAR (List Rates for Next Year) TOTAL ==> 20,597 22,186 23,904 FICA 7.65 % x $ 105,727 7,336, 7,786 8,086 Unemployrnen t Comp. .4 % x ,$ 105,727 116 407 , 423 " , W,?rker's Comp. , 1.53 % x $ 105,727 , 1,486 1,565 r,620 Retirement % x $ , NA Health Insurance 1$ 181 per mo.: 4 indiv. $ 361 per mo.: 1 family 10,938 11,800 13,020 , Disability Ins. % x $ ,,' ' based on aqe and salary 507 628 753 Life Insurance $ per month , included in disabilit,y , other % x $ Wellness 214 -0- -0':; " How Far Below the Salary Study Committee's within wi thin . wi thin Recommendation is Your Director's Salary? range range. , range ,...... , , Sick Leave Policy: Maximum Accrual 96 ,Hours Months of Operation During 12 days per year for years all to -'-- , Year: ."" 12 , Hours of Service: 24 hours' days per year for years ______ to _____ ' , , . every day , Vacation Policy: Maximum Accrual 160 Hours Holidays: , " ., 10 days per year for years ~ to ~ , 10 days per year 15 ' days per year for years 1 to 2 .~ ,- . , 20 ' davs per Vl:iar for vears ~,and bevonil BENEFIT DETAIL ""' \ ...... '-' Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? ~ Time Off 1 l/tTirne Paid None ===== Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments: 'Minimum Maximum No staff hired after Retirement $ /Mon th OCt. 1990 will receive Health Ins. 12 $ 181 /Month 12 21 family health/dental. Disability Ins. 1 $ 17. /Month 1 1 A limit of $186 per Life Insurance ..5 ~ 4 /Month .5 .5 month, above agency Dental Ins. 2 $ heal th/Mon th 2 3 contribution' for Vacation Days 20 20 Days 10 20 individual policy, wil Holidays 10 10 Days 10, 10 b~ paid for. the one Sick Leave 12 12 Days 12 12 remaining family policy. , I I POINT TOTAL 57.5 47.5 67.5 '-' 44 , ",'. \' C; ,j ,. . 6 J$fJ,? '-. " , , ' AGENCY crisis Center ---. (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS' (source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund Federal Emergency Management Agency - FEWI 1. Restricted by: FEWI and Local Board 2. Source of fund: us Congress 3. purpose for which restricted: Emergency food 4. Are investment earnings available for current unrestricted expenses? Yes x If Yes, what amount: No - 5. Date when restriction became effective: Annual contract 6. Date when restriction expires: End of ccntract year 7. Current balance of this fund: $2,010 on 9/23/92 B. Name of Restricted Fund carmunity Mental Health Grant/Elnergency Agreanent 1. Restricted by: Mid-Eastern Iowa carmunity Mental Health Center (''') 2. Source of fund: Mid-Eastern ICMa Cannunity Mental Health Center 3. Purpose for which restricted: To provide emergency mental health services when the Cannunity Ment;al Health Center is closed - e:veninqs and we2kends 4. Are investment earnlngs available for current unrestrlctea expenses? _ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: Annual contract 6. Date when restriction expires: End of contract year 7. Current balance of this fund: $2,019 on 9/23/92 C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? _ Yes _____ No If Yes, what amount: 5. Date when restriction became effective: \....1 6. Date when restriction expires: 7. current balance of this fund: ~~~~.) 025~r 7 , 'I , , ~, (Indicate NIA if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) AGENCY Crisis Center A. Name of Board Designated Reserve: Blue Cross/Blue Shield Escrow 1. Date of board meeting at which designation was made: 2/8/89 2. SoUrce of funds: Crisis Center Operational Budaet 3. PUrpose for which designated: Self-insured health insurance fund 4. Are investment earnings'available for current unre~tricted expenses? ____ Yes -K-- No If Yes, what amount: 5. Date board designation became effective: '2/8/89' 6. Date board designation expires: When self-insurance fimds apoear stable ' 7. Current balance of this fund: $1,500 on 9/23/92 B. Name of Board Designated Reserve: Friends of the Crisis Center 1. Date of board meeting at which designation was' made: ' Julv'1967 ,,' 2. Source of funds: Direct mail solicitations; hrivate'qifts ' 3. Purpose for which designated: Buildina. fUrnishinas.andeatiitinent {\ \, 4. Are investment earnings available for current unrestricted expenses? (,.." ,..... Yes x , ' No If Yes, what amount: ' 5. Date board designation became effective: Julv'1987 6. Date board designation expires: When funds are depleted 7. Current balance of this fund: '$28,520 on 9/23/92 C. Name of Board Designated Reserve: 1. Date of board meeting at which designa~ion was made: i' 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current'unrestricted expenses? Yes No If Yes, what amount: - - 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: (I 1 -- 8 46 035~ \ . ,.\ ., '.' \ \, '. ............,.,-, 'I , , '-, AGENCY mSTORY AGENCl:' Crisis Center (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and,future plans, Please update annually.) The Crisis Center founded in 1970, this year launched another new program to better serve our clients and the carmunity. Help-At-Hand works with Fead Bank and Elnergency Assistance Program clients to enable them to help themselves and, hence, becane less dependent upon the Center. It is another in the, continuing expansions and improvements in Crisis Center services, responding to local needs, which carmunity support has made possible since the earliest days of this agency. A full-time VISTA Volunteer is developing and supervising Help-At-Hand services. " ' This is another in the series of new services begun in 1972 when the Center added walk-in counseling and in 1975 with transient services for stranded families and individuals. In 1976, the Center extended telephone counseling to 24 hours, and in 1978, added a fead pantry--now the Fead Bank. In 1983 the first, free clothing program in the county was undertaken with the ccoperation of Goodwill Industries, and in 1984 the '!DO message relay system for the hearing impaired was added. ' , The Center moved to the current location at 321 First ,Street with the aid of a Camlunity Developllent Bleck Grant in 1987, and in 1990, a grant frantheGaru1ett Foundation made possible the developllent of a canprehensive suicide prevention, inter- vention, and postvention program, implemented the following year ; Also in 1991, the ,Center began renting an adjacent warehouse to make possible the acceptance' of larger fead donations and bulk purchases. other responses to ccmnunity requests in'1991 ' :;, ' included providing 'emergency diapers, fans, and Carmon Fund services. The Crisis Center is the "after hours" contact for the Carmon Fund, as well as for, the, Camlunity Mental Health Center. The Crisis Center depends upon approximately 150 volunteers, each of whan contributes a minimum of three hours service weakly after extensive training and a probationary pericd. The Center is also dependent upon public and private financial support fran the carmunity. A professional staff of five, supplemented this year bya VISTA VOlunteer, coordinate the work of the volunteers. The Center is a 501 (c) (3) non-profit agency governed by a Corpjration made up of the entire volunteer pool. The Board of Directors has eight ccmnunity representatives and seven active Crisis Center volunteers. Continuing to strengthen a carmittee structure created three years ago, the Board has been emphasizing long-range planning and regularly seeks feedback on services, perfor- mance, and client needs. It sponsors Crisis Center Week in April to fecus attention on the services available and the necessity to raise funds to support them. EXisting to help Qthers, the Crisis Center offers free, .irnnediate, confidential, and anonymous assistance to Johnson County residents and transients in need. It' aims for short-term intervention, seeking to provide assistance not available fran other sources. All assistance is provided in accordance with the Crisis Center belief that people can be empowered to take responsibility for resolving the problems they confront. P-1 47 'l" " .~ ~~ '6\:ilC. \,'<) cJS(PK " 'I \ , '-, AGENCY Crisis Center ACCOUNTABILITY QUESTIONNAIRE ,,(' A. Agency's Primary purpose: The Crisis Center exists to help'people survive while they develop ways to cope. The Center provides imnediate, free, anonyzoous, and confidential emotional and/or material assistance to Johnson County residents and transients . The Crisis Center aims to provide short-term intervention and refers clients to other services to address long-term needs. ' ' B. program Name(s) with a Brief Description of each: Crisis Intervention Services: Crisis and suicide counseling available 24 hours every day, information and referral, message relay for the hearing impaired, and. carrnunity education activities. ' . Food Bank: Supplemental food assistance available to Johnson County households. coupon Bank, nutrition information, etc. available. , . EhErq'ency Assistance Services:.. Transients assisted with transportation to the next largest city, food, clothing, and referral to emergency shelter. Clothing 'vouchers available for free clothing at Goodwill Industries. Iowa City bus tickets available for emergency transportation. Information and referral provided., Cannon Fund assistance available for emergency econanic needs not met by other agencies,' Diapers, fans, personal hygiene items available. Help-at-Hand services help. clients build skills in budgeting, job hunting, shopping, self-advocacy, goal setting, etc.' C. Tell us what you need funding for: ('"", We need funding to continue delivering quality emotional and/or material services i"",,' to Johnson county residents and transients twenty-four hours everyday. ',c .... D. Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? The Board of Directors E. Finances: 1. Are there fees for any of your services? Yes No X a) If Yes, under what circumstances? N/A \..,) b) Are they flat fees M/A or sliding scale ? P-2 48 ') " ':' ;'" I' ",,", ,\ J: \.'~' ~,~ AGENCY crisis Center F. c) Please discuss your agency's fund raising efforts, if applicab~e:', The Crisis Center conducts an annual mail campaign and large pancake breakfast. The staff apply for a variety of grants and cultivate relationships with, potential and previous donors. The staff meet with various groups to publicize the need for food, clothing, and financial contributions. Program/Services: Example: A client enters the Domestic violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (client), Duplicated,Count 2 (Separate Incidents), and Units of Service 24 (Sh~lter Days). Please supply information about clients served' by your agency, during the last two complete budget years. ~ 1. How many Johnson county residents (inclUding Iowa city and Coralville) did your agency serve? Enter Years - 1a. Duplicated Count lb. Unduplicated Count F'i9l FY92 46,578 57,019 13,898 16,013 2. How many Iowa city residents did your agency serve? Duplicated Count unduplicated Count Ja. Duplicated Count N/A * , i " 2a. N/A * 2b. N/A ** J. How many coralville, residents did your agency serve? Jb. Unduplicated count 4a. Total 4b. To Johnson County Residents N/A ** 48,997 57,479 4. How many units of service did your agency provide? 48,578 ' 57,019 5. Please define your units of service. One unit of service is equal to one person getting,assistance (IE. four people in a household receiving food equals four units of service). Notes: Due to the nature of telephone contact, it is not possible to know which area of the County clients are frem. In addition, specific Johnson County residents data is not recorded after initial contact. Food Bank/Emergency Assistance program clients averaged 6.72 contacts per quarter in F'i9l and 6.91 contacts per quarter in F'i92. *We served 1,351 unduplicated Iowa City households in Food Bank/Emergency Assistance **We served 260 unduplicated Coralville households in Food Bank/Emergency Assistance 6. Please discuss how your agency measures the su~cess of its programs. We survey clients, funders, volunteers, and other human service agencies. We evaluate our progress on goals and objectives. We receive calls and letters frem people who have been served. We monitor the levels of support that we receive frem the catlllunity (volunteers, in-kind donations, and financial contributions.) 'J P-3 49 c ,,~\' 'lJ~ \' ;....':) ;JS6J? '" AGENCY Crisis Center 7. In what ways are you planning for the needs of your service popula- tion in the next five years: (', The Crisis Center will continue'to recruit and train additional volunteers to keep up with increased requests for services. The Crisis Center will continue to search for ways to purchase inexpensive, yet nutritious, food. The Crisis Center will search for new ways to raise money and in-kind donations. We have begun to develop long-range goals for the agency. We are paying very close attention to the feed- back that we have received in formal surveys. We will continue to resp:md to the needs in our cannunity. In addition, we will strive to help the cannunity under- stand the needs of our service population and will help develop effective solutions to meet identified needs. 8. Please discuss any, other problems or factors relevant to your agency's programs, funding or service delivery: We have doubled the number of Crisis Center volunteers in the last two years. However, we ~uld increase our effectiveness with 30 additional volunteers to provide intensive services to clients. Food donations have not kept pace with request and the Center is required to purchase food at an increasing rate. We are very upset with the University of Iowa for severing all Crisis Center funding over the last t~ years. We are detennined to be recognized by the uni versi ty of Iowa for the services that we provide to faculty, staff, and students and to receive financial support for them. 9. List complaints about your services of which, you are aware: -sane people wish that ,they could pick out the food that they ~uld like to receive -sane people ~uld like more food, fresh milk, and more fresh meat '-' -Transients ~uld like cash and/or assistance further than the next largest city (: -No gas vouchers for local residents, no rent/utility assistance except through the '.... Ccmoon Fund -Sane people feel that the clothing assistance limit is too low , 10. Do you' have a waiting list or have you had ,to turn people away. for lack of ability to serve them? What measures do you feel can ~e taken to resolve this problem: No, we do not have a waiting list. If we do not provide a service that is requested we will brainstorm alternatives, provide information and referral, pave the 'way for the client by contacting other agencies, etc. ' How many people are currently on your waiting list? NIA 11. In what way(s) are your Brochures Church bulletins Common Fund participation Community Mental Health Center Crisis Center Week Displays Food Drives (UI Basketball/ Football, Boy Scouts, etc.) Human Services Directories Information booths Inter-agency meetings ',I. .~" ;' >", agency's services publicized: ' Law enforcement officials United Way membership Newsletter Volunteer Action other agencies N7t~rk Press Releases - radio, White pages newspapers, 'IV Word of mouth Posters Yellow pages Project Holiday Public Service Announcements Speaking engagements P-4 , \ ~ 50 025~ --- I , , , ~, Crisis Center AGENCY GOALS FORM Agency Name Crisis Center Year FY 1994 OUSIS IN.!'ERVENl'IOO SERVICES Goal: 'lb provide free, imnediate, anonymous, and confidential crisis and suicide inter- vention, information and referral, and message relay for the hearing impaired (TOO) to anyone in Johnson County. OBJECTIVE A: In FY94, provide crisis intervention counseling to 4,200 people through 24 hour telephone service and walk-in service fran 11 a.m. to 11 p.m. every ,day. ' Tasks: 1. M:lintain 24 hour telephone service every day. 2. Offer walk-in service fran 11 a.m. to 11 p.m. every day. 3. Recruit, screen, and train volunteers at least three times a year. 4. Increase volunteer pool and maintain 150 Crisis Intervention volunteers. 5. Recruit trainers to assist with training sessions. ' 6. Schedule volunteers for all shifts. 7. Provide supervision and feedback to volunteers. 8. Provide monthly in-service training sessions for volunteers ,and staff. . 9. M:lintainemergency On-Call team available 24 hours every day' to handle emergencies and to provide support to volunteers. 10. Provide case management services for regular clients. 11. Record client contacts and compile statistical information 'into. reports. 12. M:lintain liaison with Mid-Eastern Iowa Carmunity Mental Health Center and other agencies' that provide mental health services. ' 13. M:lintain liaison with answering service to 'insure that calls are transferred correctly fran 11 p.m. to 8 a.m. 14. Advertise available counseling services. 0BJECl'IVE B: In FY94, provide information and referral to 4,000 people on the crisis lines. Tasks: 1. Find information fran the local, regional, and national level to update' the canputerized Rolodex system. , 2. M:lintain information on a wide variety of subjects, services, agencies, and groups. 3. Train volunteers and staff to use and update the Rolodex system. 4. Sponsor an annual Agency Fair to increase volunteer understanding of the services available for clients in the ccmmunity. '~, OBJECTIVE C: In FY94, provide suicide intervention to 325 people through 24 hour phone service and walk-in services fran 11 a.m. to 11 p.m. every day. Tasks: 1. M:lintain 24 hour phone service every day. 2. Offer walk-in service fran 11 a.m. to 11 p.m. every day. 3. Provide specialized suicide training to all Crisis Intervention volunteers, staff and On-Call team. 4. Provide suicide intervention and information to suicidal clients and con- cerned others. 5. Advertise available intervention services. 6. M:lintain relationships with Poison Control, emergency roan, law enforc~t agencies and other organizations that provide services to clients who are at high risk of suicide. \:') -,_ "'l\\\' 'I,,~'JC:;'...~) 1'-5 51 c25fDK 1 " , ~, Crisis Center ~ D: Provide suicide postvention services to 150 persons. r Tasks: 1. Provide suicide support groups for persons who have lost saneone to suicide;, ' 2. Provide support to those concerned about a suicidal person. 3 . Provide support to persons who have attempted suicide. 4. Recruit and train Crisis Intervention volunteers to provide postvention services. 5 . Advertise available postvention services. 6. Maintain liaison with funeral hares, hospitals, and other gl:oups who cane in contact with people who would benefit fran postvention services. ~ E: In FY94, provide suicide prevention services to 40 area school groups, other agencies, etc. . Tasks: 1. Recruit and train volunteers to assist with presentations; 2. Provide suicide education to students, staff, and administrators in the schools. 3. Provide other agencies with suicide education. 4. Maintain a library of current information on suicide. . ~ F: In FY94, provide message relay services for the hearing impaired during 1,700 'IDD contacts. ' Tasks: 1. Maintain 'IDD machine. , ., 2. Maintain an inccming phone line for 'IDD clients. 3. Maintain incaning and outgoing lines for message relay. 4. Train all volunteers and staff to use 'IDD machine. 5. Provide 'IDD services 'fran a. a.m. .to 11 p.m. every day." ;').;"1 1,.,. ClBJEXmVE G: In FY94, provide ccmnunity outreach through training sessions, presentations and other special events to over 1,000 people. Tasks: 1. Recruit and train volunteers to assist with outreach. 2. Publicize availability of training sessions and presentations through mailings, media reports, word of mouth, eta. Resources needed to accanplish Crisis Intervention Services tasks: 1. 150 trained volunteers. 2. Staff salaries and benefits. 3. Answering service fran 11 p.m. to 8 a.m. 4. Five telephone lines - four inccming and one outgoing. 5. Publicity to recruit volunteers - bulk mailings, posters, brOChures, advertising for radio, newspapers and TV. 6. Volunteer training manuals. 7. Brochures describing services. 8. Educational materialS/library. 9 . Training supplies such as binders, markers, newsprint, handouts, name tags, etc. 10. Office supplies such as envelopes, paper, tape, pens, etc. 11. Postage. 12. Space to screen and train volunteers. 13. Pagers and rechargeable batteries for emergency On-call volunteers. ~4. Space for 'in-service training. 15. Professional liability insurance. 16. General liability insurance. 17. Volunteer recognition such as annual dinner, certificates, greeting cards, etc. 18. COffee for volunteers. 19. Furnished phone counseling roan. 52 , , 1.",., "" I, "';' . '. ,I""" ..' P-6 ~~! ol'j -"-~',,,. '-' , .'1 , , , , ~, Crisis Center .~ 20. Furnished walk-in counseling roan. 21. Furnished room for support groups. 22. Utilities - electricity, water, refuse COllection, snow removal, etc. 23. Funds to reimburse All Night Line and emergency On-Call volunteers. 24. 'roD machine, phone line, and special 'roD paper. 25. Copy machine and paper. 26. Fax machine, paper, and phone line. 27. Daily newspapers. 28. Cleaning supplies and equipnent such as light bulbs, paper towels, toilet paper, etc. 29. Canputer, adding machine, and calculator for statistical records and reports. 30. Paper shredder to dispose of confidential client contact foons. 31. Canputer for Rolodex system. 32. Security alarm system. Cost of Proqram: (Does not include administrative costs) $75,138 in FY93 $78,260 in FY94 FOOD BlINK SERVICES .1 \ I I i I I ! ,--,' OOAL: To provide emergency and supplemental food assistance to Johnson County residents. ~: To provide households and individuals with supplemental food assistance through ~. approximately 18,200 client contacts (350 households a week). " .' . . Tasks: 1. Recruit, screen, train, schedule, supervise and evaluate volunteers. 2. Increase Food Bank Volunteer pool to 55 volunteers (currently 37 volunteers). 3. Provide monthly in-service training for staff and volunteers. . 4 . Screen and interview clients prior to receiving food. 5. Maintain relationships with local businesses, individuals, groups, and churches that donate food. ' 6. Participate in Project Holiday - providing food to make a holiday meal to 1,400 families. ' 7. Keep accurate records of clients served for internal and external reports. 8. Maintain relationships with area food distributors, IE. IlACAP, Riverbend Food Bank, etc. to obtain food at $0.14 per pound or, less. 9. Maintain list of referral food banks for out-of-county residents. 10. Publicize services and the need for donations. 11. Maintain relationships with agencies that pick up food for clients (IE. SEATS, Visiting Nurses Association, etc.) 12. Maintain the case management program to assist pecple in budgeting, securing training and employment, enrolling in public assistance programs, etc. 13. Purchase and prepare food for distribution. Resources needed to accanplish Food Bank Proqram tasks: 1. 55 trained volunteers. 2. Staff salaries and benefits. 3. Volunteer training manuals. 4. Agency brochures to advertise services. 5. Office supplies such as pens, paper, maps, vouchers, tape, etc. 6. Printing for recruiting volunteers, communicating with volunteers, to record client contacts, etc. 7. Publicity to recruit volunteers, mailings, recruiting brOChures, posters, advertise- ments in newspapers, radio, 'IV, etc. .', .' , ' . ! <6 ~C~~) P-7 53 J,5,g '" i , I , , crisis Center 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 1""'-, I ' Three telephone lines - two incoming and one outgoing. Postage. Answering machine to direct calls to 24 hour crisis Line after 4:30 p.m. and on weekends. Pager for reaching emergency On-Call team, rechargeable batteries. Space to screen and train prospective volunteers. Space for monthly in-service training programs. Furnished waiting rOClll. Furnished interview roans. General liability insurance. Rented warehouse for storage. WOoden pallets to store food on. 2 wheel carts, 4 wheel carts, step stools, step ladders, freezers, refrigerators, etc. Grocery sacks, baggies, etc. Cleaning supplies and equipnent. Utilities - electricity, water, refuse collection, snow removal, etc. Annual volunteer recognition dinner, certificates, greeting cards, etc. Coffee for volunteers to drink. Daily newspapers. Paper shredder to dispose of confidential client oontact forms. Donation of food and day old bread, coupons, etc. Rented vehicles to pick up large donations and purchases. Maintenance of equipnent - light fixtures, freezers, etc. Security alarm system. Cost of proqram: (DoeS not include administrative costs) o $89,333 in FY93 $94,146 in FY94 ~ lISSrsrANCE SERVICES roI\L: To provide Johnson County residents with a variety of emergency assistance that is not available elsewhere. To provide emergency assistance to anyone stranded in Johnson County. OBJEX:TJ.VE A: To provide non-financial support to pranote independence fran assistance programs whenever appropriate through Help-at-Hand/Case Management services. To evaluate the needs and concerns of 3,500 clients and to provide on-going support through regularly scheduled follow-up contacts. Tasks: 1. Provide special training tpr Food Bank volunteers. 2. Provide regular, in-service training for staff and volunteers. 3. Keep accurate records of client needs, goals and progress made. 4. Maintain up-to-date lists of referrals of additional assistance that is available in the cam\unity. OBJEX:TJ.VE B: To provide 720 Johnson County residents with clothing assistance. Tasks : 1. Maintain relationship with Gocdwill Industries. 2. solicit clothing donations for Goodwill Industries. 3. Train Food Bank volunteers to provide clothing vouchers. l.J 4. Screen and interview clients who request clothing assistance. 5. Provide vouchers to clients so that they can receive clothing at no cost. 6. Keep accurate records of clothing voucher expenses to remain within budget. 7 . canpile service records into useful reports. ' 8. Refer clients to appropriate agencies if voucher program will not meet 54 entire need. p-8 .25~f '''; .\ ~\ f" ,'" :'.1 r, ,l l;:l , "'I \ , , -" Crisis Center OBJEX:TIVE C: To provide 875 families with emergency assistance in obtaining diapers, baby fcod, and formula. Tasks: 1. Maintain relationships with churches, groups, and individuals that assist in funding the diaper program. 2. Interview and screen clients. 3. Maintain records on services provided. 4. Obtain a variety of diapers (sizes, types, etc.) 5. Provide appropriate referrals for those needs not met by the diaper program. ~ D: To provide fans for 75 households seeking heat relief. Tasks: 1. Maintain relationships with organizations and individuals donating fans and money to purchase fans. 2. Publicize the need for fans through local media to increase the number of donated fans. ' 3. Screen clients requesting fans to detennine need. 4. Maintain records on households that receive fans. OBJEX:TIVE E: To provide local bus tickets to 525 individuals. Tasks: 1. Maintain relationship with the City of Iowa City who provide the bus tickets. 2. Train volunteers to provide services. 3. Maintain records of services provided and su!lni. t reports in a tirnel y manner. 4. Utilize donated bus tickets. ~, ClIlJ:ErrIVE F: To provide emergency after-hours and weekend administration of, the Cannon .--/ Fund program. Tasks: 1. Provide a representative for the Catmon Fund Board of Directors. 2. Maintain relationships with other agencies involved with the Cannon Fund. 3. Maintain trained emergency On-Call team. 4. Follow procedures developed by the Catmon. Fund Board when issuing' vouchers. 5. Maintain accurate records of vouchers issued.' . , ~ G: To provide information and referral to 3,500 clients who ,walk into the Center and during 4,000 telephone contacts. Tasks: 1. Maintain up:lated file system of important referrals. 2. Assist people searching for housing and/or employment. 3. Interview clients to detennine specific needs and resources. 4. Make referrals, check appropriateness of referral by contacting service providers when necessary. 5. Maintain accurate records of referrals made. 6. Conduct annual Agency Fair to keep volunteers familiar with services avail- able in the cannuni ty . OBJEX:TIVE H: To provide miscellanecus assistance to 300 households (including mail service, utilizing telephones, using copier, etc.) Tasks: 1. Accurately record services provided. '-' ClIlJ:ErrIVE I: To provide skills training to 1,000 clients. Training topics will include _ budgeting, self-advocacy, smart shopping, application assistance, job hunting and inter- viewing, etc. ~~r~\' l:tJ.I\;jl~ p-g 55 c25rof 'J " , , ~. crisis Center TaSks: L Provide specialized training for volunteers. 2. SChedule, advertise and conduct training sessions. 3. Maintain records of clients served. ()BJEl:l'lVE J: To provide 525 transients with anergency food, clothing, and/or transpor- tation assistance (bus ticket, gasoline, minor car repair, etc.). ,/,"" Tasks: L Provide special training for Food BankvolunteerS and On-Call volunteers. 2. Maintain relationships with Union Bus Depot, Hawk-I Feed and Relay, Kum and Go, Gasby' s, and various auto parts dealers and service stations. 3. Utilize Red cross discount for bus. tickets. 4. SCreen clients requesting assistance. 5. 'Provide vouchers to clients for transportation assistance at no cost. 6. Make referrals to emergency shelters when needed. ' 7. Maintain supply of emergency food - ,iready to eat". 8. provide referrals to clients who desire to travel beyond the next largest city. 9. Maintain accurate records of services provided. Resources needed to accomplish Emerqency Assistance tasks: L 2. 3. 4. 5. 6. , , 7. 8. 9. 10. lL 12. 13. 14. 15. 16. 17. 18. 19. 20. 2L 22. 23. 55 trained' volunteers. staff salaries and benefits. Volunteer training manuals. Agency brochures to publicize services. Office supplies - pens, paper, naps, vouchers, etc. Printing for recruiting volunteers, CCX1l1\unicating with volunteers,torecord cli,e~t C 'contacts, etc. ' " ". ,- Publicity to recruit volunteers - mailings, recruiting brochures, post~s; advertise- ments in the local papers, radio, TV. ' .. Three telephone lines -,two incoming and one outgoing. Postage. ' ." . ...,' Answering nachine to direct calls to crisis Line after hours and on weekends. space to' screen and train volunteers. . space for monthly in-service training. Furnished interview rooms. Furnished interview rooms. Utilities and building naint. Coffee for volunteers. Annual volunteer recognition dinner, certificates, greeting cards,'etc. calculators for budgeting training. ' Handouts for clients. Food for hungry transients. Money to pay for transportation expenses for transients. Donated diapers, clothing, fans, bus tickets, baby food, formula, etc. security alarm systan. Cost of Program: (Does not include administrative expenses) $36,740 in FY93 $38,787 in FY94 , \ \,,,,, P-10 56 ;JS~ ',\ \'"e,1" -",., ... ,"" ....1.1' " ......_-~..-...,~'_.~...,. ", HUMAN SERVICE AGENCY BUPGET FORM City of Coralville Johnson County City of Iowa City ,united Way of Johneon County pirector : Jerrv D. Walker. D.D.S. DENTAL SERVICES FOR INDIGENT CHII DREN OF ,1OHN~ON r.OIlNTV S201, DSB. U of Iowa 335-7479 Dr. Jerr 'D. Walker Agency Name : Address : Phone : Completed by : Approved by Board : CHECK YOUR AGENCY'S BUDGET YEAR 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 'on. 9/24/92 (date) .~', 1 x COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense.petail, Le., Program 1, 2, 3, etc.) , ' ' " " ,. ' , , The purpose 'of our agency is to provi de denta lservi ces fllriiidigent children of Johnson County who do not qualify for Title XIX orothet-third , .." party coverage. The services will be provided by predoctoral dental students under the direct supervision of the faculty of the Department of Pediatric Dentistry. All faculty members are licensed dentists in the State of Iowa and have been trained in the area of pediatric dentistry. , Directserv,ices are provided on a one-to-one basis with a supervisory ration of one faculty member to fi ve students. ., Fees will be charged Jor the individual services provided tO,each " patient based upon the guidelines established by the College of Dentistry for predoctora I dental students fees and typi ca lly are approximate ly oJle~hal f of the fees charged by faculty or private practice. Local Funding summary : 4/1/91 - 3/31/92 United Way of Johnson County -- S 9000 Does Not Include Designated Gvg. FY92 City of Iowa City S Johnson county S ''-"' City of Coralville S 4/1/92 - 4/1/93 - 3/31/93 3/31/94 S 12,000 s 13,000 FY93 FY94 S S $ $ $ S 57 1 :25fg8' ~:6~~~ '. I '\ , ' , i i " i I , ".".. ".\ .' L IIlOOF.:l' SlHmRll AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY AClUAL iRIS reAR ~ IAS'l' reAR IroJ'Em:D . NEla' YFAR 7/1/91 to 7/1/92 to . 7/1/93 to, ' Enter YaIr Aqerx:y's B.ld:Jet Year => 6/30 ~J'nJO' " ' " 1. 'llWIL OPERATm:; IIlOOF.:l' $ 9,554 $ 8,839 $ 13,900 (Total a + b) a. CarI:ycver Balan::e (cash (1,684) (4310) - 0,." fran line 3, previoos colUllll1) " b. Ino:me (cash) I1,238 13,149 , 13,900 2. 'llWIL EXPENDI'lURES (Total a + b) 13,864 I, . 8,839 , 13,900., a. Adm:lnist:ration .. , " b. Program Total (List Progs. Belew) 13,864 8,839 13,900 1. CHILDREN OF JOH~~ON COUNTY , 13,864 8,839 '.' " 13,900 2. , -'--'- " "" , i" ' " , , 3. , , .'" , " - , 4. : ' :. . , ,', 5. , , I ' " . ,. 6., , " ' , ,.', " , , , 7. 8. 3. "EWING BAUNCE (SUbtract 1 - 2) II (4310) II 0 JI 0 I 4. m-KIND SUProRl' (Total !ran $ 7,076 $ 7,469 $ 8,215 Page 5) 5. NON-cASH ASSETS , Notes an:! CarInents: , , ! I .....' I "f' ,(. I' 1\ i , .' ./ ..'~ 2 58 02S'f - - ., 'J , .1 ,,~, , J i. I I ) ! C' ! J ! I , ! i , I , "" ACIUAL 'lHIS YFAR !lJlX;ErE[) ArMINIS- POCGRAM PRCGRl\M IAST YFAR PImECl'ED NEXT YFAR 'mATrON 1 2 ' 1. I.oc:a1 ~ SOUrces _ , T.;..t' Bel"", $ 9,750 $ 12.249 $ 13,000 $ 13,000 a. Johnson County b. City of ICTNa City c. United Way 9,750 12,249 13,000 13,000 d. city of Coralville e. - f. I 2. state, Fed~,id- . 0 0 0 ' , 0 " 4,..".,C'" _' 'P.=a,':"., a. , , b. c. d. , ' ... . 3. Contributions/Donations 1,059 800 800 800 ' ," , a. United Way 899 800 800 800' , ~icmated Givina b. other Contributions 160 0 0 0 I 4. Speclal Events - 429 100 100 100 , , TAd- Bel, a. Iowa ty Road Races 429 100 100 100 , b. c. 5. Net Sales Of Services 6. Net Sales Of Materials 7. Interest Incolre 8. other - ~""~~ a. , b. , c. 'llWIL ~ J~~ew also 0 n $ 11,238 $ 13~149 $ 13,900 $ 13,900 Pila,,? , Jlm.lE IElm. AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY --\ -.../ Notes art:! Cam1ents: ,,,~,, ~ . ~)~'.".o 3 59 025fo( " :'1 , , , ,., EKmlDl.'lIJRE IErAIL AGENCY DENTAL SERVICES'FOR INDIGENT CHILDREN OF JOHNSON COUNTY AClUAL 'lHIS YFAR 1lJ~u;u AIMINIS- l.'ro:2RAM l.'ro:2RAM u.sr YFAR IroJECTED NEXT YFAR 'mATION 1 2 1. salaries , 2. Employee Benefits , ard ""'lies 3. staff Develcprent 4. Professional , Consultation 5. :Mllications ard , " SUl::scrioti= 6. DIes ard Member5hip;; 7. Rent 8. utilities 9. Telephone 10. Office S1.q:plies ard , !\:lstaae , 11. Equipoont , Rlrchase 12. F.qui.prentjOffice Maintenance , 13. Printin;r ard :Mllicity , 14. Local Transportation , 15. Insurance ' I , 16. Audit , " 17. Interest , , 18. other (Specify): $13,864 $ 8,839 $ 13,900 $ 13,900 Fees for service 19. , ,20. 21. 22. 'lWIL ~ (Shew also $ 13,864 $ 8,839 $ 13,900 $ 13,900 "" 1>.0,.." ", l;nA'". "" Notes ard camnent:s: , r \ ' ('l " , J I"",.i ,...." ." .) \. ....', ,\ .' ;''''~, 4 ~~,v , ..,-\': ;'.' ....,,; ,~.. ;,-. ..: ..' 1 , , , ' ~. AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY SAIARIED lUSITIONS .'" FTE* AClUAL 'nITS YEAR roroEl'ED % u.sr YEAR POOJECI'Ell NEXT YEAR OIANGE Position Title/ Last NaIOO Last '!his Next Year Year Year " Total Salaries Paid & FrE* * F\1l1""l'boo Equivalent: 1-:0-; full-time; 0.5 = half-time; etc. , RESTRICl'ED FUNrS: (Conqllete Detail, Pages 7 arxl 8) Restricted by: Restricted for: N/A N/A N/Ai N/A r......, MAromlG GRlINfS GrantorjMatched by: N/A N/A N/A IN-KDlD SUProRl' Dm'AIL . SetvicesfVolunteers Director-5%i Receptionist-5%iAcct.-5% Material Goods $ 7,076 $ 7,469 $ 8,215 10% Space, utilities, etc. other: (Please specify) v 'rol'AL IN-KIND SUProRl' $ 7,076 $ 7,469 $ 8,215 10% \6~~, 5 rJ.5~g . ... .,", ~, " , , BENEFIT DETAIL AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JUHNSON COUNfY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR TOTAL ==> (~, \. TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) FICA % x $ Unemployment Camp. % x $ % x $ % x $ Worker's Camp. Retirement Health Insurance $ $ per mo.: indiv. per mo.: family Disability Ins. % x $ Life Insurance $ per month Other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? .. Sick Leave Policy: Maximum Accrua Hours _ days, per year for years _ to _ Months of Operation During Year: days per year for years to - -- Hours of Service: r'" U Vacation Policy: Maximum Accrual Hours _ days per year for years _ to _ HoUdays: ;i . ' days per year for years to . - -- days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? Yes No - Ilow Do You Compensate For Overtime? Time Off None 1 1/2 Time Paid ::::: Other (Specify) - DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Comments: Retirement _$ /Month Health Ins. _$ /Month Disability Ins. ______$ /Month Life Insurance ______$______/Month Dental Ins. $ /Month ------ Vacation Days ______ _ Days Holidays ______ _ Days Sick Leave ______ _ Days N/A . No salary monie requested. POINT TOTAL , . . \ ,~ .: /1" \,. 6 62 ,;;~; ~. AGENCY mSTORY AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNIY _.. (Using. ~his page ONLY, please. summarize the history of your agency, , emphaslzlng ,Johnson county, telllng of your purpose and goals, past and current actlviUes and future plans., Please update annually.) , , . '.," Dental Services for Indigent Children of Johnson County has, provided dental treatment for the past decade for those individuals less than 17 years old who do not qualify for other forms of assistance and who could not otherwise afford care. Services are provided in the Department of Pediatric Dentistry . at the College of Dentistry from 8:00 a.m. to 5:00 p.m. Monday through Friday and on an emergency basis at the University. Hospital School on evenings and weekends. Although the University of Iowa Hospitals and Clinics receives state appropriations for provision of medical services for the indigent. similar appropriations are not allocated for the College of Dentistry. This program was developed to respond to the need for treatment of dental di seases whi ch affect nearly all individuals 'at one time or another. Our activities have primarilY involved the delivery of emergency, restorative and preventive services (orthodontic services are not provided). During the past year we have continued working with the Iowa City-SChool System, admi ni strators of elementary schoo Is in outlying Johnson County, the Iowa City Free Medi ca I CI inic, the Vi siting Nurses Associ ati on of Johnson County and the Johnson County Health Clinic. These contacts have helped us in the ,past years and we will continue working with the~in the future. . ," ' ,....., , , ' v P-l ~~};r:.\ 63 cJS tot , "I , , ' , I i \ , I i , i I \ I \ .i , i , "I,", ,,'r. . ""I , , , , ~, AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN .OF JOHNSON COUN I Y ACCOUNTABILITY, QUESTIONNAIRE A. Agency's primary Purpose: The purpose of our agency is to provide dental services for indigent children of Johnson County who do not qualify for Title XIX or other , third-party coverage. ". , , B. Program Name(s) with a Brief Description of each: . DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY (see above) .; .\ J.., : C. Tell us what you need funding for:, We are requesting funding to continue to provide dental services for those Johnson County children that we anticipate are in need of this service and c: would otherwise not obtain it due to financial limitations. .) D. Management: 1. Does each professional staff person have a written job description? . , ", Yes X No I 2. Is the agency Director's performance evaluated at least yearly? Department of Pediatric Uentistry Yes X No By whom? and College of Dentistry E. Finances: 1. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? Fees will be charged for the individual services provided to each patient based upon the guidelines established by the College of Dentistry for predoctoral dental students and typically are approximately one-half of the fees charged by faculty or private practice. (See Appendix 1) (,/ b) Are they flat fees X or sliding scale ? . P-2 64 ^I:,,:;.. ~..:' '.' oJ "...., i" I ' " " '~l""" ~ '" , , '" ,- AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY c) Please discuss your agency's fund raising efforts, if applicable: N/A F. Program/services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. Enter Years -> , l. How many Johnson County 1a. ' Duplicated residents (inClUding Iowa Count city and Coralville) did lb. Unduplicated your agency serve? Count 106 115 Duplicated , .. 2a. 244 254 2. How many Iowa city residents Count did your agency serve? ' 2b. unduplicated Count ; , 87 103 "" 3a. Duplicated 3. How many Coralville Count 30 22 ,. residents did your agency 3b. Unduplicated serve? 12 9 Count 4a. Total 288 281 4. How many units of service did' your agency provide! 4b. . To, Johnson 288 281 County Residents 5. Please define your units of service. i A unit of service consists of a clinic visit for diagnostic. preventive, emergency, or restorative treatment. 6. Please discuss how your agency measures the success of ,its programs. By the number of patents who are treated through this program and have had their oral health restored. Also the 'prevention of dental problems is an important objective of the program. Currently we feel we are reaching as many patients as possible within the financial limitations of the program and the college. --./ P-3 65 rJS ,g ~ ~(,\~.'j , "'1 " , ' ~, AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY 7. In what ways are. you planning for the needs of your service popula- tion in the next five years:' I' We plan to provide treatment on follow-up care as long as our clients ' qualify for the program and as long as resources allow. We will continue to provide emergency services even if resources have been exhausted. , . . ',". 8. Please discuss any other problems or factors relevant to .your agency's programs, funding ,or service delivery: Undergraduate fees were increased this year and also because of the failure' to obtain adequate funding for the year, the operating budget is no, longer ' coming close to covering the treatment needs. 9. List complaints about your services of which you are"aware: ,. . '. '. ' ~ .".. None that we are aware of at this time. r-.. '..y,- \,-, ..... i 10. Do you have a waiting list or have you had to turn:peopleaway: 'for lack of ability to serve them? What measures do you feel can: be taken to'reso1ve this problem: ' No waiting list. " ;r' 'i" How many people are currently on your waiting list? 11. In what way(s) are your agency's services pUblicized: Contact with potential patients through referral sources (i.e.: Iowa City and outlying schools, Willow Creek Neighborhood Center, Free Medical Center, Visiting Nurses Association of Johnson County and Johnson County Health Clinic.) 1'1 Y 66 P-4 " I' \ ',,,\ ,..,,; r"\' ".,. ': ,)5(/( ""I " , , '-, ''', '1_. AGENCY GOALS FORM Agency Name: DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY Year: FY94 Name of Program: SAME DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY Goal:' , To provide dental services to indigent ,children of Johnson County who arenothelped by other assistance programs. ' Objective A: To provide the greatest amount of qua 1 i ty dental servi ces for the money appropriated for these children. ,.-.., \ ......-/ Tasks: 1. Fees will be kept to a minimum by utilizing predoctoral dental students, as the primary care givers under the direct supervision of the faculty at the College of Dentistry.' ," ".. 2. Increase the patient population to include those eligible persons in outlying Johnson County. :,,-' Resources: Resources will come from the Department of Pediatric Dentistry of the College of Dentistry. Materials,' supplies,' equipment, faculty, staff, predoctoral dental students' and space will be provided by the Department of Pediatric Dentistry. \.../ ~~~.S>) 67 ;25fot -7 i~ ~ " ~~ "". to. 1.1". 'l~'"' "' ~C~ h~ ~ \ . , :' ~ " ~t to. .ll. 00- "' 00" "0. ~14~ ~~ ~ . tll&l ~ "0 , B~ ~ . r ~ o~ ~ . o 0 o 0 - " o . 0" . EM li ~~ ~ ~ III 00 III "" . o . ~H ~ ~ ~w 1/1 f'l gw .., :;;- ~. . ". . -" " tl~ ~~ ~> . . III 0 OlD III .... ., ,",1"1 \D o . " - , , , . - , . , . " , "" i Jj ,- .. " ~" - E! -" !~ ." . , . - 001 C uu :~ ~ 85 . u .,11 " . :I e 1111I 8 , ~~ . " II C uu' . 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"" "" ".. ~~ ~~ " u 00 ..N "" NN .. 69 e:l5ftJK 'I , , I I I I I i i I I I I I i I I I I " i , , ' einwf SmVIClJ MENer B~ I'OIlH City ot Coralville ' Johnson County City ot Iowa City United \lay ot Johnson County ,; , , Pat Meyer ' I, D11'ectol' I , ',,, '.'Dolllestic Violence Intervention Agency If~ I J.'.U. !lox ';'1/U 1.C. 52244 A~dJ:esa I Phone I Call1pleted by I r, I , ClIECK YOUR AGENCY I S BUllGET XEAR Approved by Bo~d I , 1/1/93 ~ 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93, - ,9/30/94 on ~'1.z x COVER PAGE (Please number progr~s to correspond to Income & Expense Detail, Program Summary: i.e., Program 1, 2, 3, etc.) , Program 1: Shelter: Provide safe housing for vicitmsof violence and their children, as well as meeting basic needs (such as food). Program 2: Counseling: Provide support and information for callers, shelter reSidents, in-person ,contacts, and group participants. InclUdes crisis phone, indiVidual, and group ,counseling in a four county area. ", Program 3: Children's Program: Provide ~upport to children affected by violence and assist parents in,meeting children's needs. Program 4: Community ,Education: Provide tralning and i:nformational,':-' ' ' ' ,~resentat~o~s, ~9. ,tpe co~u~~,t~..ahlarge...on dome.s~~c" violence" , lnterventlons, ,and preventlon. " , , " ,,' . . " .. . (-. \,., " ", 0,' " , . ", , : Program 5: Outreach: Respond to victims of domestic violence when, there has been a mandatory arrest, do follow-up through. the' criminal justic system, and coordinate with other agencies. ' , Program 6: New Facilit'(: Acquisition and/or construction of, shelter which would expand capacity to 45 and enhance office/support space. Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 J/31/93 ' 3/31/94 United Way of Johnson County __ $ 31,610 $ 33,612 $ 42,899 Does Not Include Designated Gvg. FY92 FY93 FY94 City of Iowa City $28,400 $ 31 4 Johnson County $ 37,200 $ 37,700 $ 45,200 City of Coralville $ 2,000 $ 2,000 S 2,000 , I I",.; . . 1 70 " , .25(08 'r' "'.,.1 '-, WIkIiL' stml\R{ ~ DOMESTIC VIOLENCE INTERVENTION PROGRAM AcroAL '!HIS 1/EAR BlU>J:;J.W usr YEAR .mm:cmo NEXT 1/EAR " Enter Ycur kJercj'S axlget Year => FY92 FY93 FY94 1. 'rorAL OPERATING BJJX;Er $297 , 786 $477,340 $687,585 . (Total a + b) a. Canycv'er Balance (cash 1,050 6,227 106,227 !ran line 3, previoos colUl1lll) b. IImDe (cash) 296,736 ,471 113 581 358 2. 'rorAL EXPE1IDl'IURE) (Total a + b) 291,559 371,113 681 358 ' a. Mninistratioo 65,780 44,025 49 317', b. Prcx]ram Total. (List PrlXjs. BelCM) : 225,779 327,088 632 041,' 1. Shelter 112,324 102,170 121451 2. Counseling 59,722 59,850 75 386 3. Children's Program 31,922 29,489 31 883. 4. Community Education 1,807 1,826 1,928 " 5. Ou treach 20,004 17,753 20 893 ~',Ne~ Facil~ty-~Acq,'Constr ,-0- ::116,,000, 380.500 , , " '. "'!:'J:'" '.'. ' , , 7. . . 8. 3. aIDING BMANCE (SUbtract 1- 2) 6,227* 106,227~* 6,227* I 4. m-KJ]]) SUProRl' (Total fron 65,800 69,000 173,600 Page 5) 5. NON-cASH ASSEl'S 120,000 120,000: 370,000 Notes arxl CC:lmients: *Used for general operating to manage cash flow **Used for new facility and managing cash flow ~ 1"'1 ...,"'.. '.... ". '\1"' \,' V~",:J."".". 2 71 '. cJ$6K ". - - . y ~ '" . ....... '-, ~ ACroAL mrs YEAR ElJl.\ilUW AIlmlIS- I?1mWI Iml!Wl IJ.Sr YEAR mmx:lJE) NEXT mAR 'mM'ICN 1 2 FV9' FV91 ",VQd " 1. I.Dcal li\ln:Iin,1 SOOrces - 99 852 lO7.034 1l?,hnQ ~.nnn ~1.1h~ a ,nn T.;<:!- ""'1= a. Jdmson Ca.mty 37,200 7,700 45,200 10,000 20.360 S.Ron b. City of ICTNa City 28,400 131,400 38,900 10.000 20,992 c. United Way 32,110 ~5,934 43,509 11. Rl 4 d. City of coralville 2,000 2,000 2.000 snn e. UofI Student Sen. 142 wO- -0- f. 3 ' 1, nnn' Out of Countv -0- -0- 2. state, Federal, , ',' , _T,;..to Ra1...., 92,265 80,887 93,300 39.72~ q.~7d a.Crime Victim Ass. 49,790 49,000 55,400 29r776 34,6~4 Family v; 01 "'n"", ,~ ",7JG 2.000 . 2.000 b.Erner. Shelter 13,266 10,230 11,500 11,500 IDSA High R; ~k 17 177 _n_ -0- ' " , c'Batterers' Ed. 1,500 2 400 2,000 2,000 lTnrn Q.Q7~ 12 ~ S'l 11 ~nn ! 1 , ~on d.FEMA 7,232 4,000 4,000 4,000 l d~n _n_ .n. ,'^^^ 3: d~n., 3. Cont.ribItions/Donations 51,957 28,515 26.140 5.079 11 4 .S~l h hnn a. Ullited Way '. " , ~ianated Givim ' 8"5~3 8,500 8.000 , 6 onn '?'.nnn ' , ,b. other Cdntr~ons ' : Jg.; ~~~ . l-~ :'~~~ " , ,~,,56f :4,50.0, 'I6 14'0 " 5,{)79 , ''conal.' desa. Snec. -?' nnn . . 'nnn 4. Special Events - 45 252 35. A 1 nnn '20.73R '10 AQQ , h nl? T,;..t, ""'1= a. ICTNa City Road Races 10,537 7,500 10,000 4,534 3,754 1.712 b. FINE ART & FUN 23,461 18,000 21,000 11,204 3,735 2,300 c. Direct Mail 8,903 7,000 6,000 2,000 2,0~~ '2,000 . : OthAr 1.......,,0 0.1. 7 . 1~1 1.onn ,'^^^ o ^^^ 1 '^^' 5. Net Sales Of Servlces 2.500 ' 1. nnn 1 nnn Client reimb, 5 185 6. Net Sales Of M:lterials '-0- SOO Kids' Art Cards 255 7. Interest Incare 377 _n_ 494 8. other - List 8elCM 'Rd. ROQ . .. 1.476 216 30n 1,~nn ~na a. Speakers' Fees 25 300 300 b. Miscellaneous 1,451 -0- 509 ~ 509 ' c. Capi tal Campaign 216,000 ~84,00O 3,500 'JUrAL llICnIE (Shew also on 296,736 471,113 ~81,358 49,317 121,451 75,386 ~ PnaA ? line ik\ INlnlE ImA1L ~ DOMESTIC VIOLENCE INTERVENTION PROGRAM r, \ ,.... ..,..,.. .' t;o) Notes and CoIrooonts: 3 72 ", , \ I' , e29.f - - - - - --" '-, \ ~ DOMESTIC VIOLENCE INTERVENTION PROGRAM lllll:m mrAIL ~', v) (continued) PJmWI PJmWI m:lG!W( m:lG!W( m:lG!W( m:lG!W( 3 4 5 Ii 7 8, "h' I"~~M ,,~ Mo", 1<'~" 1. Iocal. 1101,." .~ scurces - 31.'1R'1 1 ,~?R 1? 11? a. Jdmson Calnty 9.040 , b. City of ICTNa City 128 7.780 c. United Way , 31,383 312 d. City of Coralville 1, 500 " e. Student Senate f. Out of County 2. state, Federal, , -r,l<:!- a. Crime Victim Ass. rami! v Viol ence b. Emergency Shelter IDSA H;<;rh R;~k c. Batterers' Ed VOCA d. FEMA ~' 3. Contr1b1t10ns/Donations a. United Way I;M IJesiamted Giv ' \ ",', ' " " b;, other Cbiltril:!:ttions " , - .. . c', Do' :/~~~~~,' ' , ' , " , 4. Speclal Events - TA..to 1 ?~1 , a. ICTNa ty Road Races " , , b. Fine Art & Fun 3,761 , nC. ~~rect Mail , 5. Net Sales Of Services client 'u'. 6. Net Sales Of Materials ,nn Kids' JI,.t ('~,.n~ 7. Interest Incane 6. other - List Belew T",.hll'l;"" M;"""P 30n ?Rn~ a. Speakers' fees 300 b. Misc. ~ ' ' . c. Capi tal Campaign 280,500 'lUmL IN<nlE ' 31,883 1,928 20,893 '280,500 '-/ Notes and Camlents: 73 3a I {) ',':\rl, 1:)~\( "')'~,l 02S~t ~ DOMESTIC VIOLENCE INTERVENTION PROGRAM ~ rerAIL ACIUAL 'lHIS 'LEAR OO~ u.sr YEAR mmx;rED Nmre 'LEAR FY92 'FY93 FY94 . , $120,043 $125,259 $152,601 30,630 24. ~Q~ 29,239 1,453 1,800 2,100 1,615 3,900 1,000 1. salaries 2. J')rq?loyee Benefits an:! Taxes 3. staff OeVelcprent 4. Professi~ Consultat1nn 5. Publicaticns an:! ' SUbscl:'l ""1 fin" 6. Dles an:! ~p; ,1,236 700 1,800 735 735 800 917 840 -0- 7. Rent--storage 8. utilities 7,596 9. Telephone 5,693 10. Office SUWlies an:! 2,94b Postaae 11. Equipnent 1,401 ~ 12. Equipnent/Office 1,058 Ma' ~ 13. Printirt;J an:! Publicity 1,657 7,200 10,310 6,200 2,200 '1,200 1,500 1,500 ),226 5,500 ~ ,4;500 14. r.ocal ,TransPOrtation ,15. rnsurance '. ',: . , 16. Audit -0- 17. Interest 35 New Facility Acq. ~O- 18. other (SpeCify): Contracted Labor 13,998 19. Agency Automobile' 7,079 Food & Ilousehold 21,363 20. Non-recurring 22,817,' Direct Aid 23,775 21. Special Projects 11,801 Fundraislng 5,156 22. General Supplies 1,558 Misc. 154 'rurAL E:l(ftl1S1'S (ShC1l/ also ,,,, o"nl> ? ','l= '? ?I> 1291. 559 Notes ard eonvnents: \. I' t ~ , ", J ," -0- -0- 116,000 10,000 5,500 25,186 2,000 12,000 5,000 ~QQQ.... 3,000 -0- 7,000 2,500 2,000 1,800, 2;000" 5,500:'1 .. 6i:40(jI' liIMINIS- m:x;RAM 'I1OO'Iat 1 Shelter ,. $24,966 $40,364 4,784 2,100 1,000 800 2,500 . m:x;RAM 2 Counsel. $52,520 7,734 '10,063 -. 900 900 10,310 3,500 2,000 , 1,800 1,333 .667 5,500 " .,..:i..334' ,,?,~3.7:, . . 3,500 -0- 380.500 13,000 5,500 30,400 -07 13,408 2,000 5,000 3,000 -0- 371,113 681.358 4 '. 3,500 5.000 " ' 3,500 . ..,:; 'I . , 6.667 5,500 24,320 3.040 --:- 3.352 5,363 2,000 1,800 " "I , , , r c' , . ~,~ 121.451 $75,386 '. r 74 ,;s'i ' .. I , , , ~, y EXml1llIURE JErAIL ~ DOMESTIC VIOLENCE INTERVENTION PROGRAM -j (contimled) m:GIlAM POOGRAM ~ m;GllAM I9:GIWt ' m:GRAM Chtidren CoJ. Ed 5' 6 7 8 , Outreach New Fac .. ' ' 1. salaries $22,089 $1,618 $11,044 , 2. E)Iq>1~~ Benefits , am es 4,232 310 2,116 3. staff Develc:pnent , 4. PIofessiaJal , ", 5. l'Ubllcatic:ns am \ SUJ:scr 6. tues aIXl ~ps , 7. Rent '--storage , , 8. Utilities 9. TelSfhone ' , " . 10. Office SUWlies aIXl " I , e ' ' " 11. Equi~ tal , , , , 12. Equiprent,lOffice " , ...,,' Maintena!Jc:g 13. Pri.ntin:.J and l'Ublicity , , ',' . .. ... ,,'" , -- 14. Local TranspOrtation , , , \ 15. Insurance .'. ':. -l..j:'l' " ' '29 " " .. . , " " , ' .. . t \ .... " . ' ' " " 16. Audit , " , , 17. Interest - .. New Facility: Acq. .. 380,500 , , 16. other (SpeCify): " " Cnntrn,tod' T,,;hnr 4,333, , 19. Agency Automobile 3,040 , Fond ~ Hnll.ohnld 20. Non-recurring ", " \ Direct Aid 4,693 21. Special Projects FundraisinR 1,2UU , 22. General Supplies .... ,. 'IOO\L E:Xl'ENSm (Shew also $ 1,928 $2,0,893 , ,.,., Do"" 0 1i"" '?h\ 11 RR3 380.500 Notes am camnents: , '. . . . 4a 75 ;;SfoK t') ~.~ ,,, , t. '( , ~- ,,),..".~..) ~, 'I , , , ~ DOMESTIC VIOLENCE INTERVENTION PROGRAM WJlRlEJ J'QSrrIOOS , m* AClUlIL 'lH!S n:AR. wr".'\,.J I % IAS1.! YEAR ~ NE:la' YEAR C1IANGE --- i\ " , '. Total Salaries Paid<< m* 5.04 ~ .50 120,043 125,259 152,601 , * F\1ll-'l'.lme Equivalent: 1-;o;.1iiii -tiJoo; 0.5 = half-tiJoo; etc. **due to increase in FTE RES'mTcrm FUNI:S: (OIrplete Detail, Pages 7 aIXi 6) Restricte:l by: ' Restricted for: FVSPG prevention Crime Victim direct services VOCA direct. services F.mp.rqpn~y ~h~' nrp~~~~ng expo FEMA shelter costs DVT'P Rn:n-rI "~cthr'o~,, 'teiQr . 25 SO.??1 , 8,075 11, ?hI; 7,232' -0- MA'IOrrNG GRANrn '. . I' . . ',.,' ". . ''', Grantor;M:itched by: Emeraencv Shelter/volunteer hours 13,266/ FVSPG/volunteer hours -- 25/5 8,075/ 769 VOCA/volunteer hours ill-KIN\) SUPRlRT' DEl'ATI, ServicesjVo1unteers fiqured on $5/hour $46.000 Material Goods , donations from individ. 15.000 Space, utilities, etc. S ace donated b Count for office ~X~~~X Space donated by MECCA & NEIGHBORHOOD CENTER for qroup 4.800 TOl'AL ill-KIN\) SUPfORl' . . 65.800 5 " . . I ~ 2,736 dQ nnn . 12,521 1n ?~('1 , :' '4; 000 . 6,999 16,000 '14-' , '.:j;:' . 10,230/ ? n~d 2,736/ 547 12,521/ 1,192 22%** 2,000 . -27% . 55.400 . lJ%' 11,500. ;:8%, 11. SOO :-12%~ 4,000, -0:"" 6.888 e C 4,000 '.: 78%' " , .. .. , . .' 11,500/ 2.300 2,000/ 400 ' 11,500/ ' 1; 095 $50.000 _llqP.....Q..Q,L _l:OOL 15.000 4.000 69.000 , ; i , 70,00Q.... _ 367L ~ 3.600 -10~ \..) 17-3.600 -ill%._ , I 76 I 02~g,1 '", ." ,. 'I , , , " AGENcy DOMESTIC VIOLENCE INTERVENTION PRnGR~ SAIAArnn Rm1JTr~ Director/Meyer 1 ACl'l1AL '1R!S mAR WOOE:mo ~i !AfyWR ' ~ NEXt', mAR 0lANGE FY94 Next Year , .1 28,800 30,677 31,321 I, ' 2% - J -- 11. Afiq 1 , ?QR -0- -10 M - -- 15,162 -0- -D- O - " , . 1 17,531 13.637 23.315 6%** - 1 10,596 18,675 21. 730 ' 6%** - -L 12,885 20.953 21.995 6%** 1 -0- 18.675 21.995 6%** - 1 21,200 21,344 21.995 6%** - .:.L -0- -0- 10.250 n/a , " , , ' ',', " - " - ", 4 6.5 120,043 125,259 152.601 22% *** - . " . . 'I:!; . , 0'; .. , - , f " e of_~ flY at end fiscal ilear , - , , - I - , , - - - - - - - 1 ,""" F1'E* Rlsition Titlej Iast Name Iast '!his Year Year -- Accountant/eliminAtpn -.5.t ....ll .55 -- -- Development Co./e11min. Counseling CO./Obermille .78 .62 -- Day House Co./vacant .53 .9 -- Out of Countv't't e ;t,U en gger .64 1 -- Admin. Assist. /Winton.~ Children's' Program Co./ 1.8'."S .9 -- 1 1 -- Evening HOuse Co./vacant ____ ' -- -- -- rOTAL: FTE&Salaries 5.0 5. -- ,'. ,. ..' '. . ',0 .. , -- **salary increases based on at ---: - ***reflects changes in FE's -- -- -- -- -- -- -- -- -- --./ * F\1l.1-time equiValent: 1.0 = full-timer 0.5 = half-time1 etc. , . -- ~ t., ... ......r.., '., ",'... ~ltJl""""'J Sa 77 cJ6~r ~, ,\ , 'I , , ~ DOMESTI,C VIOLENCE INTERVENTION PROGRAM Bl!NI!FI'r DETAIL rAXES AND PERSONNEL BENEFITS (List Rates for Nex,t Year) ACTUAL LAST YEAR TOTAL .,,> $30,630' FICA 7.65'\ x $'152,601 9,183 , Unemployment Compo 5.46 % x $ 87..'050 4,392 Worker's Compo .64 % x $ 152,601 m Retirement N/A %,x $ Health Insurance $151.66pet' mo.: 6.g.ndiv. $16,282 $ per mo.: family Disability Ins. N/A % lC $ Life Insurance $ N/A per 'month other NI A '\ lC $ How Far Below the Salary study Committee's Recommendation is Your Director's Salary? *We,have eliminated any family coverage. Sick Leave Policy: Maximum Accrual Hours ; ~ days per year for years ~ ~ ~ days per year for years _____ to _____ . " ,1 . 'vac'atiori Policy: M~imum Ac~ru~l' 80: 1lours ~ days per year for'years 0 ~~ ~ days per year for years _____ to _____ - " $41 THIS 'tEAR PROJECTED $24,393 BUDGETED NEXT YEAR $29,239 (' 9,582 11,674 4,193 4,753 807 983 9,811* 11,829 .':' " , -- wibhin within 'range ,range .. Months of operation During ..' Year: 12 - X Time off None , STAFF BENEFIT POINTS Minimum Maximum 12 U 2 2 10 20 --.- 8 .-4.._ 9 18 37 60 - " .. . 6 , Hours of Service: 24 .hours , -.(:'1' " "'l' , , . ,.... . . , H?lidays: " " 8 days per, year Work Week: Does'Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No' How Do You Compensate For Overtime? " DIRECTOR'S POINTS AND RATES Retirement -- $ jMonth Health Ins. --n-$I1iQ.1I/Month 'Disability Ins, -=-$ IMonth Life Insurance -=-$-/Month Dental Ins. --r---$~/Month Vacation Days -zo--- ~ Days Holidays .,.- -r Days Sick Leave J!=: --rB Days POINT TOTAL 60 '.., ,'-, \ 1 1/2 Time Paid Other (Specify) Comments: Due to work load, staff are frequently not able to take a11' compo time, although efforts are being made to encourage thi 78 c25fDa' . "~I , , , ~, (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS' (Source Restricted Only--Exclude Board Restricted) AGENCY DOMESTIC VIOLENCE INTERVENTION PROGRAM A. Name of Restricted Fund Crime Victim Assistance 1. Restricted by: State guidelines 2. Source of fund: State of Iowa through Crime Victim Assistance Program 3. Purpose for which restricted: ' Salaries for staff/direct services 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: Legislation 1987 6. Date when restriction expires: Unknown 7. Current balance of this fund: Reimbursement only--no on-going balance' B. Name of Restricted Fund Family Violence Services and Prevention Grant 1. Restricted by: federal guidelines '1:-:' 2. Source of fund: allocated through Crime Victim Assistance' program--st.ite of Iowa ,', 3. Purpose for which restricted: prevention and direct services 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: established yearly--1O/1/92 6. Date when restriction expires: 9/30/93 7. Current balance of this fund: reimbursement only , , , ~.. C. Name of Restricted Fund ,VOCA (Victim of Crime Act) ,,' 1. Restricted by: federal guidelines 2. Source of fund: allocated through Crime Victim Assistance Board--State of Iowa 3. Purpose for which restricted: direct services' to crime viCtims 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: established yearly 10/1/92 J 6. Date when restriction expires: 9/30/93 7. Current balance of this fund: reimbursement only ~\ ":1('" '..) tJ'\( }..,) " ~. ,~i"" 7 79 e25fo? "J , , ' '.. AGENCY DOMESTIC VIOLENCE INTERVENTION PROGRAM (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS' (cont.) (Source Restricted Only--Exclude Board Restricted) r. , A. Name of Restricted Fund Emergency Shelter Grant 1. Restricted by: federal/state guidelines 2. Source of fund: federal funds allocated throu h Det. of Economic Develo ,-- applied for by City of Iowa City 3. Purpose for which restricted: . shelter operating expenses--phone/utilities 4. Are investment earnings available for current unrestricted expenses? 5. Date when restriction became effective: established yearly--7!l/92 6. Date when restriction expires: 6/30/93 Yes X No If Yes, what amount: - 7. Current balance of this fund: reimbursement only B. Name of Restricted Fund FEHA (Federal Emergency Hanagement Agency) 1. Restricted by: federal guidelines/local board decisions 2. Source of fund: federal appropriation 3. Purpose for which restricted: food/shelter costs, 4'. Are investment earnings available for current unrestricted '. . ,..' , . . C expenses? ',,' 5. Date when restriction became effective: ' Legislation 1985 ,- Yes x . " . . No If Yes, what amount: 6. Date when restrictIon expires: unknown 7. current balance of this fund: 9/25/92 $l--deposits made in spring--spent ltnmPfllHI ply , : , C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: - - 5. Date when restriction became effective: 6. Date when restriction expires: 7. current balance of this fund: ( '""", 7a 80 025(P~ , " ,0.'..... " , "'I , , , '-, AGENCY DOMESTIC VIOLENCE INTERVENTION PROGRAH (Indicate NIA if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) ~ . A. Name of Board Designated Reserve: Contingency 1. Date of board meeting at which designation was made: Hay 21, 1992 2. Source of funds: accumulated carry-over funds 3. purpose for which designated: to be used for cash flow during gaps in funding. 4. Are investment earnings available for current unrestricted expenses? ~ Yes _ No If Yes, what amount: unsure yet 5. Date board designation became effective: May 21, ,1992 6. Date board designation expires: unknown 7. current balance of this fund: $500--have used for cash flow during initial part et tibsal ~Q3r B. Name of Board Designated Reserve: Capital Campaign fund 1. Date of board meeting at which designation was made: August 17,1992 ' ,2. Source of funds: inheritance from the estate of ,Eloise Leinfelder '....... 3. Purpose for which designated: start up' funds for capital Campaign for , ' new shelter., 4. ,Are investment earnings available for current unrestricted expenses? , . . . .' . .. " . "-' .... Yes 'X No If Yes, what amount': ' " ------rnvestm~rnings would be, put into campaign" 5. Date board designation became effective: 8/17/92 6. Date board designation expires: at end of, campaign--targeted for 12/93 7. current balance of this fund: $16,000 as of 9/25/92 C. Name of Board Designated R~serve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: " -,' 7. Current balance of this fund: 8 81 eJ5~f -of ....... . ,', .~ I r.) ",' -.,:" '-, AGENCY mSTORY AGENCY DOMESTIC VIOLENCE INTERVENTION PROGRAM (using this page ONLY, please summarize the history of your agency, emphasizing Johnson county, telling of your purpose and goals, past al)9., current activities and future plans. Please update annually.) , Services to battered women in Johnson County began in May, 1977, with a grant through the Women's Resource and Action Center. The most identified need from women seeking services was a safe place to go while they made long-term plans. A community group came together to obtain funding for purchase and maintenance of a shelter. The shelter opened in October, 1980. The original services, which continue today, included shelter, a 24 hour phone line, individual counseling, and community education. Our current services have evolved with presenting needs of victims, as well as in response to changes in domestic violence legislation. lie have seen incredible changes in the laws and in community awareness about domestic violence in the past 12 years. Early in our services (1982) we added a children's program component, as we saw children being profoundly affected by the violence in their homes. This continues to be a high priority area, as current research indicates the high corre~ation bet'~een child abuse and woman battering. In 1986, we made several shifts in focus due to the mandatory arrest law. lie added a counseling coordinator to work with women who needed services but were not using shelter and added a group program. We started an outreach program to victims whose partners had been arrested and also worked with other community groups t6 develop a batterers' program. These remain critical parts of our work currently. We will work with about 150 women in shelter during a year, but will have contact with 1000 women out of shelter. The increased visibility of domestic violence, due to the changes in the law and in media response has kept our numbers at a high level. We have added' two additional staff positions, funded by state and federal resources, to improve our services both in shelter and to do more services in Cedar, Iowa and Ilashington Counties. There has been a move to' improve funding at both the 'state and federal levels and we will continue to seek funding sources.....", However, our resources are always stretched and we work to use them creatively.' , ("... Our board engaged in long-tenn planning this past year and has set three goa.ls,' one of which we are close to meeting. As you will see from the budget, we have established a contingency fund to provide us with adequate carry-over to deal with cash'flow problems we have struggled ,with in the past. With more reliance on grants tha.t are reimbursement type funding, this is criticaL In addition, we have set a goal of being in a new shelter facility by December, 1993. The capitol campaign will be underway by the time of the budget hearings and we will be able to provide you with further infonnation'about our, plans. This has become a critical need, as we are always over capacity and are unable to work effectively when there is such a strain on the facility. lie are excited about the prospect of a new facility and ar,e committed to pursuing this in a timely fashion. The budget with which you are being presented reflects additional program costs based on a December move. IIhile a new building alone will not resolve all our concerns, we believe this is an important step for us. We will continue to work on issues related to affordable housing needs and on coordination with the legal system to provide on-going protection to battered women. , ' . \ The third goal for the next two years is team-building. Our agency went through a major crisis this past year and while we believe we came through it very well and in many ways stronger, we want to be better prepared to use each other's expertise and perspectives as we address other problems which face programs like oars. The board, staff, and volunteers are working on internal team building, that is, how does the staff work as a team, and then on team building among the groups. We are also looking at, especially with our capital campaign and the need to coordinate among services, how do we team build \~ith our constituencies? We continue to be excited about the challenges ahead of us as we work to provide safety and dignity to battered women. , I 1..,." P-l 82 "I . cJ5~8' I, . "j " , ' , . ..":;'" '~' ",."."/,-/, ,.." ..,"t_,:',...c/,." ,.' "/~:'. ',..' , ... .' ' " .{, I. .,.K'. ." - ._- "--' - '-' '-, -"'\ A. " , . AGENCY Domestic Violence Intervention Program ACCOUNTABILITY QUESTIONNAIRE B. Agency's Primary Purpose: The primary purpose of the Domestic Violence Intervention Program is' to 'provide comprehensive services to those affected by violence in the home. Domestic violence refers to violence (physical and emotional) occurring in adult relationships, including dating, cohabitating, married, parentI adult child, and dependent adult. Services are provided to victimp, their children, and significant others '(family members, employers, friends,),. National estimates are 95% of battering relation- , ships are men battering women, with the remainder being women abusing,men, and RlIY and lesbian (re)latiotnshiPiL . One in four llomen iSf bein2 battered in ,a relationship. "program Name's Wl :na finer Descnp):lon 0 eacn: ' '" 1. Shelter--temporary housing for victims and their children--including meeting , basic needs for food and clothing , . 2. Counseling--support and information for shelter residents,. callers, in-person: contacts and group participants. 3. Children's Programc-providing support to children affected by violence.in their homes; assisting parents in meeting children'i;'needs. 4. Conununity Education--providing information to the community at large about domestic ,violence and possible interventions. 5. Outreach--responding to victims of domestic violence when there has been a ' mandatory arrest and follO\dng through thecrimi'nal justice system., Also, coordinating with other agencies " including 'Batterers 'Education Program. Tell us what you need funding for: lie are requesting funding to maintain current services. Local funders arei:a primary source of support for all services listed above. Budget requests include, an increase for program costs due to moving to a new facility (based,on December move). C. D. Management: 1. Does each professional staff person have a written job description? Yes X " No 2. Is the agency Director.'s performance evaluated at least yearly? Yes x By whom? Board Personnel Conunittee No E. Finances: 'J , '" ", . ,\. I t1...... ) 1. Are there fees for any of your services? Yes No X a) If Yes, under what circumstances? N/A b) Are they flat fees N/A or sliding scale ? P-2 83 cJ.S" ...,.... , ,1 . . '. I , , , ,,,'" ,/:'/""'r'," 'f-'-f.'..".',"':71: ".".", '.' , ,.' ", :'~" ',..:,..>~r...' ."",;',;';.,.:',~'.'.L' ". . ,':"', . . ..._~ ,~... '- . '" ,-, AGENCY DOMESTIC VIOLENCE INTERVENTION PROGRAM F. c) Please discuss your agency's fund raising efforts, if applicable: DVIP BOARD is very active in fundraising. They have consistently been the second most active agency (after Hospice) in the Road Races. In addition, they host an annual Fine Art and Fun Auction, have a yearly garage sale and do,adirect r~ mail requesit. In addition, the board is now seeking new funding sources, and . Program( Serv ces: de,velopillg a capital ca.tIlPa!Rn. ' . . Example: A client enterg tne Domestic Vlol~nce Shelter and stays ,for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (client), Duplicated Count 2 (Separate Incidents), and Units of service 24 (Shelter Days) ~ Pleasesupply information 'about clients served by your agency during the last two complete budget years. . --women and children FY9l Stats are for shelter onl "1.'. Enter Years -+ -- ~.,-- . ....t :"d. Duplicated 1. How many Johnson County 1a. residents (including Iowa Count city and Coralville) did lb. Unduplicated your agency serve? Count 2a. Duplicated 2. How many Iowa city residents Count did your agency serve? 2b. Unduplicated Count " 3a. Duplicated 3. How many Coralville Count residents did your agency 3b. Unduplicated serve? \ coun1!W. - 4a. Total 184 FY92 163 171 142 , ' i ! 127 93 115 80 30 ",. ":.,' '. }8 i ! I I c: 30 33 8 451 10 746 4. How many units of service did your agency provide? 4b. To Johnson county Residents 4,490 4,755 5. Please define your units of service. For the above chart--a unit of service is one twenty four hour period in shelter. lie also count each phone cOntact of 10 minutes or more as a unit--however, I " , we have not done county breakdowns., ' In addition--we keep track of in-person contacts--will have county breakdowns this comine year and of group attendance--sessions ar,e counted as eight Ileeks. In FY 92 we had 2,242 phone contacts, 626 counseling contacts (not includin~ in shel tPr counseling) and 8 group sessions with 203 participants. 6. Please discuss how your agency measures the success of its programs. DVIP has a number of ways of measuring success, but because violence is so pervasive, sometimes it is difficult to develop good measures. lie struggle with this. Within our program, our bottom line goal is that shelter is safe, so that while women are with us they can feel free to explore their situation. lie also work to make sure that there is a responsive system when and if victims choose to use that system. We work to ensure accountability of batterers' by monitoring the batterers' program. lie also develop goals for indiVidual women and children-- more able to ask for help, less likely to use hitting, identified community I..,.} supports for when they leave our program, etc. P-3 84 c25(gf,. '-. ---, AGENCY DOMESTIC VIOLENCE INTERVENTION PROGRAl.f 7. In what ways are you planning for the needs of your service popula- tion in the next five years: Facility: Our major goal is to be in a larger building by December of 1993. lie are unable to provide effective services in our current building. Affordable Ilousing: In order for women to move out of shelter into the community, affordable housing must be available. lie will continue to support efforts 'to address this need in the community. Legal system: We continue to work on ways to improve victims' access to legal remedies for the violence, they are experiencing. A major goal will be close coordination with law enforcement, training on the stalker law, and training on the use of the pro se protective orders. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Funding continues to be an issue. One of the areas' we identifythis'most clearly is in needs of women who have left 'the 'shelter or their abusive relationship. There are on-going needs for training, safety, and meeting basic needs for themselves and their children. Hhile we try to be part of a support system and do lots of referrals to other'community agencies, the whole human services system is operating on overload and we are very concerned about the lack of supports for families. 9. List complaints about your services of which' you are aware: ....~~ The overcrowdi~g is a c~nstant source' of' complaint. immediate attention and as mentioned above, we plan by December, 1993. , I . I I , I I I etc. i i ,This problem needs to be in a new facility tie are also concerned about meeting' requests for direct aid and that more women will be homeless because of lack of funding to help with rent, utilities, 10. Do you have a waiting list,or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: ' He don't have a waiting ,list. When'the shelter feels too full, we refer to other shelters. Shelter is immediately available in some form and we can respond to a request for counseling within 24 hours. How many people are currently on your waiting list? NA 11. In what way(s) are your agency's services publicized: Listed in variety of ways in phone book Brochures and posters distributed Contacts with other agencies, especially law enforcement Speaking engagements, media contacts Use of free announcements in newspaper--esp. for group P-4 85 \':) ""~~1\.' ;"\"'~\J" ,j ',f:.'\ ;2SftJF .,....'..... ._.I,t I , ' ~ { . , I i i, V '~ " } '; '.. DOMESTIC VIOLENCE INTERVENTION PROGRAM PROGRAM GOALS AND OBJECTIVES FISCAL YEAR 1994 Goal 1: SHELTER - To provide 120 victims of domestic violence and their children (140) with an, alternative living arrangement which will ensure their temporary safety. Objective 1: operate and 'staff a residential facility which is accessible 24 hours,a day to provide a place of safe shelter; Maintain a volunteer pool of 30 by providing three training sessions per yea~,' ,', ,', Schedule house staff and on-call'staff to" provide 24 hour coverag~& transportation.' c. Provide training on security and do regular" security checks.' ' Tasks: a. b. d. Provide needed maintenance to ensure a safe environment. ' ",;" objective' 2: Provide 250 residents with necessary clothing, food, and other, basic. needs., Maintain a dlothing Closet. ',' Actively solicit contributions. a. b. coordinate with other emergency services in': " use of available'foodresources.::",' c. PUblicize need for variety of donated items and maintain collection and distribution" system. " d. 'Maintain referral information on other agencies providing assistance with financial needs. ' Objective 3: provide alternative housing when, shelter is not appropriate. a. coordinate with Emergency Housing Project for referrals. b. Maintain list of other shelters for referral. Maintain funds for use of local motels as needed. c. P-5 ..) ',..~ I ' >, , ., 86 $~f ".....,..J.,.... , .\, .j , , ," , ,; ~ ,,', c . I.,' ,', <,: " ,.. ~,.I ~. DVIP ,...... , Resources: 1. Staff 2. Household supplies/food 3. Building maintenance 4. Utilities/phone' 5. Transportation 6. Training costs/reference materials 7. Pagers 8. Insurance 9. Equipment repair/purchase/storage 10. Direct Aid COST: $121,451 Goal 2: COUNSELING - To provide 600 persons with counseling services; to include supportive counseling, information on domestic violence, referrals. to community resources; and" advocacy; to address their'immediate needs and future goals. .,.... .'~, objective 1: To provide a supporti va environment, which encourages shelter residents to explore their., options, how the violence they have, " experienced has affected them,and their children, and ways to take charge of their situations. . Tasks: a. To. provide, 24 hour coverage by trained staff to address issues raised by residents. : '. l' . . . b. To provide on-going training to staff to maintain quality of services and respond to emerging issues. '. " To coordinate shelter services with other ' communityagericies. c. objective 2: ,. To provide crisis services to callers and those requestingin~person contact, including victims, significant others, and adult children. Tasks: a. To maintain a system for meeting women (not 'shelter residents) wanting in-person contact. To provide 24 hour coverage by trained staff to answer phone. b. Objective 3: To provide a group context for information sharing and support that will include women using shelter and other services and will respond to women at various stages in dealing with violence. 87 ('I ",,'~I', l';'Jt )'\..'^ ,~ ..' -/ ~s 'i" "~I " , i , I : i, ; ! ; I I I ; ( I I i I I I I' I , i ~, DVIP Tasks: a. To schedule and advertise a six-week , informational group offered every eight.' weeks. b. To provide a pool of group facilitators to provide groups. c. To schedule and facilitate anon~going support group (meets 46 weeks out of each year) . d. To provide support services to'allow access to groups, including childcare and transportation. Resources: 1. Staff 2. Room rental 3. Phone lines. , 4. Office materials/training costs 5. Insurance 6. PUblicity/mailing 7 Publications/books . 6. Printing 9. Childcare/local transportation 10. Direct aid ' , j Y:' COST: ~75,386 Goal 3: CHILDREN'S PROGRAM -To provide.services,that address the needs of children affected by violence and, offer parents support and, new parenting skills. .Will, be. proyided to 75 parents and 120 children; ,,' To provide activities, for children in shelter to build self-esteem, teach skills, and address developmental needs. " ,- Objective 1: Tasks: a. Provide 10 hours of training in parentlng and activities for children to all staff. b. Maintain a pool of 15 child advocates by providing, three training sessions per year. c. Maintain materials and play space for children. d. Use community resources: Library, Recreation Center, etc. Objective 2: To provide a structured program for children attending group with their mothers; including information about problem-solving, dealing with feelings, and transitions in the family. 88 ') , " , .(S~~ v , ", 'I , ; /"'. ( I ; i i i i i i ',". ! ." i i I I r', i ""') i i ~, DVIP Tasks: a. b. Objective 3: Tasks: a. b. . c. d. Objective 4: Tasks: a. b. Maintain a curriculum that ,addresses needs of children affected by violence. Maintain a pool of childcare/group facilitators for children's group. To assist parents in coping with,transitions. and the impact on their ohildren. Maintain an extensive file of materials on parenting and child development. Address parent concerns and children's needs as part of in-take and planning. Maintain referral system and coordinate with other service providers (e.g. United Action for Youth, AEA, Lutheran Social Services). .' Provide information on non-violent discipline and model effective parenting. To provide concerned persons with information about the impact of violence on children. Incorporate information on children in community education presentations., Work closely with other educational/service group~ dealing with'paren~s/children (e.g. ACCAN) . Resources: 1. Staff 2. Craft and play materials 3. Office materials/training 4 . Insurance 5. Childcare/room rental 6. Pub1ic~tions/books. Goal 4: Objective 1: Tasks: a. -' r,:..... '''~L~ I )'.',I)~.,.,.I.../: ,- COST: $31 , 88 3 COMMUNITY EDUCATION - To educate the community _ professional and lay people - about the , problem of domestic violence; including , 'services available, extent of problem, intervention, prevention, and 'program needs. Maintain wide distribution of printed materials. Will distribute 4,000 pieces. Identify high visibility areas, as well as target populati~ns for distribution points. 89 cJS(P! 'i , , , , ; } .~ , , I i , i , i ! I , I , i i ",;, ~. DVIP b. c. Use variety of materials, including business cards, posters, and brochures. Have regular distribution schedule and publicize availability of materials. Maintain speakers' bureau for conferences, lectures, and workshopS. Will reach 1,000 people. Target groups, especially high risk groups,' professionals, and adolescents, for programming. b. Actively solicit speaking engagements through personal contact and publicity. Objective 2: Tasks: a. Resources: 1. Staff 2. Printing 3. Office materials 4 . postage Goal 5: Objective . 1: Tasks: a. b. c. Objective 2: Tasks: a. b. .,~ 'J ',' \ ''', Ii' 1.(" , \.1'.,'1',-.' , COST: $1,928 .' ,- ' OUTREACH-To provide immediate suppo~t and . . information for domestic violence victims 'under mandatory arrest and ,to advocate for victims within the criminal. justice system. Will work with 100 'victims. TO provide on-call advocates to respond at time of arrest. Train on-call advocates regarding'law and anticipated victim responses. . , ' Provide wtitten material on services and domestic"violence. ' Schedule on-call advocates ~o provide 24-hour per day coverage. Provide on-going support to victims involved with the criminal justice system to improve rate of satisfaction with process, as well as rate of participation. Weekly follow-up phone contacts will be made to victims involved in outreach' project. Preparation for and advocaoy in court will be provided in coordination with the victim Witness Coordinator in the County Attorney's Office. I 90 o?O~8 . - ,..,j.,,,,,,.....,_.,, 'j , , , (' . ! . I i , . : : o I , I i i I { , I I , ! \.....1 ~, DVIP Objective 3: To provide communication with other agencies' involved'in criminal justice system:' County Attorney's Office, Corrections, counseling services, etc. Tasks: a. Office. Weekly check-in with county Attorney"s ' b. Quarterly meetings with other groupsIor coordination and problem-solving.., c. Case coordination with batterers services.' Resources: 1. Staff 2. Printing 3. Transportation' 4. Pagers , . 5. Publications/books 6. Phone 7. . Direct aid' , ,;,' COST: $20 t893 , 1,.'.,,'..: "., . :' l d" . ". J ('; , '1 ' . ( , ..l,". ,J'\'",,''' .~""..--r-:""-"1'--P"~" i ',.1 ) I;"" .:1;....', 91 :25'1/ . -'I , I ~ . L.:: ~ \ . .Ii , . , HUMAN SERVICE AGENCY BUDGET FORM City of, Coralville Johnson County City of,Iowa City United Way of Johnson County Pirector : Jean Mann Agency Name : Addreee I Phone I Completed by : Approved by Board I Elderly Services ARency 28 S. Linn. Iowa City, low,%--.. (319) 356-5217 \ ' . Jean Mann '". 11,' '.' " . .:~,~, . '.' . /""1:1"'\ .., I' LiL",<\. (authorlzedeignature) CHECK YOUR AGENCY'S BUDGET YEAR 1/1/93 - 12/31/93 4/1/93 -, 3/31/94 7/1/93 - 6/30/94 XX 10/1/93 - 9/30/94 ,:; ,j on ,I ~1 S-.'i'~ (date) COVER PAGE Program Summary: (Please number programs to correspond to Inc~me& Expensepetail, i.e., Program 1, 2, 3, etc.,)' 1. Cbm. refers independent contractors whotake care of the y~rd, the house and, the provision of In-home and/or respite care. "". ' 2. ~ provides lawn care, snow removal and heavy seasonal cleaning for low-Income clients. 3. Outreach ancLRM provides volunteers to help elderly clients with a variety of needs as well as providing opportunities for helping others throughout the community to RSVP volunteers. It Informs people about available services and links them to these sources of help. 4. Shared Housing an!1Irall ~ focuses on the particularly vulnerable client who needs more professional attention. Tenants for shared housing provide in;' home services In exchange for low rent. 5. ~ Is for low-moderate Income elderlY/handicapped Iowa City residents and covers minor repairs and modifications related to safety. A professional contractor proVides specifications, referrals to local building tradespeople and oversight on home modifications/repairs. Funding is provided to cover the costs. 6. ~anagement a coordinator provides professional assessment of clients with very complex needs and monitors care plans set up by Inter-agency planning with family and health care professionals. '," c Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County __ $ 23,500 $ 26,120 $ 27,768 Does Not Include Designated Gvg. FY92 FY93 FY94 City of Iowa City $ 45,000 $ 47,750 $ 48,750 Johnson County $ 14,000 $ 14,000 $ 15,000 City of Coralville $ 500 $ 500 $ 1,000 :, I \"" 1 92 . , , :'r~_! ': ','" , cJS'~.' " "I 1 , ' '.. llGENCY Elderlv ServiceR A~encv HJOOE:.r suz.tWlY ACIl.lAL '!HIS YFAR ElJU:iti.lW US!! YFAR mm:cIED NEXT WAR ~ Enter Your Agency's BJdget Year > 7/1/91 - 7/1/92 - 7/1/93 1. 'llWIL OPERATmG BJIX;El' 174,235 198,324 193,999 (Total a + b) a. Canyover Balance (cash 4,565 2,679 1,679 from line 3, previous colUIml) b. Inc:ane (cash) 169,670 195,645 192,320 2. 'IOrAL EXmIDl'lllml (Total a + b) 171 ,556 196,645 191,806 . a. Mministration 7,403 8,722 9,064 , b. Prcgram Total (List Prcgs. Below) , 164,153 187,923 182,742 . i , I 1. Chore 28,310 27,200 27,822 i ! 2. Subsidized Chore 7,393 7,960 7,957 I 3. Outreach and RSVP 35,595 55,413 , 48,050 .. I I 4. Shared Ilousing 31,783 34,500 36,719 I I 5. i .-. Housing Repairs 25,332 27,652 26,663 ! 6. Case Management 35,740 35,198 35,531 7. 8. 3. OOING E!lIIANCE (SUbtract 1 - 2) 4. IN-KIND SUProRl' (Total from Page 5) 5. NOO-cASH ASSETS Notes arxl Coltuoonts: 2,679 1,679 II 2,193 89,085 91,200 103,700 Of the $2,679 ending balance for FY 92, $475 belongs to R.S.V.P. for volunteer expenses in FY 93. ~ 2 93 o?5roK f( [". . " ,./,; ." 'I I , mnm !:'EmIL !lJu;t;lW AOONIS- m:GRAM m:GRAM AClU1IL 'lHIS YEAR u.sr YFAR mlJEcrE[) NEXT YEAR 'rnATICN 1 2 CHORE SUB. CHORE 1. Local Fmrlin:! SOOrces - 8,160 17,373 8,400 \ 89,766 96,582 101,650 T,;..to I'<>leu a. Jdlnson Calnty , 3,150 0 14,000 14,000 15,000 600 b. City of ICTNa City 45,000 47,750 48,750 5,850 9,263 ,0 c. united Way 24,155 26,532 28,500 1,710 4,560 0 d. City of Coralville 500 500 1,000 0 400 0 , e. Johnson County 6,111 7,800 8,400 0 0 8,400 , , Health Oeoartment , , f. 2. state, Federal, ll<>1..... 60,378 78,522 70,320 0 8,963 0 inn" -r,!st: a. Heritage 45,933 45,855 45,987 0 8,963 0 , b. COBG . 14,445 16,000 16,000 0 0 0 . c. SS! grant to locate 0 16,667 8,333 o ' ,0 0 -,- ~< < -".. d. , , 3. ContrlD.1t1ons/Donations 17,524 18,941 18,400 0 1,300 0 \ a. united Way 2,554 2,941 2,600 0 0 0 Desimuted Givi....... ! b. other ContriliItions 14,970 16,000 15,800 0 1,300 0 4. ~~l~ents - 370 350 600 600 0 0 a. ICTNa City Read Races 370 350 600 600 0 0 b. c. 5. Net sales Of Servlces 6. Net sales Of MaterlalS 7. Interest Incare 21 50 50 0 0 0 8. other.7 ~~~ 1,611 1,200 1,300 0 0 0 a. Shared Housing 125 400 400 0 0 0 b. Miscellaneous 1,486 800 900 0 0 0 c. 'JUrAL JNCIloIE (Shew also on 169,670 195.645 192,320 8,760 27,636 8.400 P:lNI>' ,;"". ih\ ~ Elderlv .Services A2encv o f'., ....,' l./ Notes am cam.ents: 3 94 " " ' C:;$tt;? -- -- IlmIE IEOOL NiFNC'l Elderlv Services ARencv ( cx:ntinued) , BmWI BmWI BmWI BmWI BmWI BmWI 3 4 , 5 6 7 6 OR/RSVP SH.HOUS. HOUS. REP. CASE MNGT 1. Local "n'Vl i....... SOOrces - 15,548 22,583 10,650 18,936 T,;..t' Rto1rr.r a. Jdmson Calnty 3,600 4,650 0 3,000 , b. City of ICTNa City 5,363 10,238 7,800 10,236 , c. United Way , 5,985 7,695 2,850 5,700 d. City of Coralville 600 0 0 0 , e.Johnson County , , , Health Department 0 0 0, 0 f. 2. state, Federal, I , .' , . ';'To;<:!- 25,357 5,000 16,000 15,000 a. . Heritage 17,024 5,000 o . 15,000' b. .CDBG.' , " " ,. 0 0 16,000 , 0 " i C,, 5SI grant to locate 8,333 0 0 0 . ". ' , eli~ible people 65&ove d. i I, , .' , ',," ' 3. Contril:utions/Donat1ons " ' ,..,.' ,'" ': 6,000 8,600 '0 ' 2,500 , a., UI1i.ted Way , , , "' 'eesicmated Givim 0 2,600 0 0 b. ,other Contri1:utions 6,000 6,000 , ,.' .' 0 2,500 4. ~1al E.Vents - 0 0 0 0 l<.t Rto1...., . a. ICTNa City Road Races 0 0 0 0 b. , , ' , " " C. i I , 5. Net Sales Of Servlces 6. Net,Sales Of Materials 7. Interest Incane 0 0 50 0 8. other -List Belc:w 900 400 0 0 ' ",;""",1' a'Shared Ilousing 0 400 0 0 b'Miscellaneous 900 0 0 0 c. , 'llWIL INa:IolE 47,805 36,583 26,700 36,436 ~ .-~ ".....J Notes and CCmnents: 3a 95 "'I ,., '". . \.'''' \ )' ~,1.._. ;--::.. .J~p , , , ! . ! AGE1lC'l Elderly Services Agency EXI?E1IDl'l1lRE JEroL 'IllIS YFAR Ill~!'W AOONIS- m:xoRl\M m:xoRl\M ACIUAL 'mATIOO 1 2 JJSr YFAR ml1FmED NEXt' YFAR CHORE SUB. CHORE Salaries 117 ,324 120,217 3,384 20,228 2,043 i 1. 111,737 2. E)Iployee Benefits 16,374 18,210 18,813 530 3,166 I, 320 an:! Taxes 50 ' 5 J. staff i:eVelqmmt: 241 300 300 8 4. Professi~ 1,537 1,700 1,700 1,700 0 0 tat on , , 5. Publicaticns an:! 74 150 15il' 0 0 0 ions , 6. D.IeS an:! Memberships 405 290 300 300 0 0 7. Rent 0 0 0 0 0 0 8. utilities 0 0 0 0 o ' , 0 9. Telephone 1,986 2,100 2,300 " 65 387 39 10. Office SUWlies an:! 3,424 3,500 3,900 110 656 " 67 Postane ll. Equiptall: 622 1,500 800 0 728 " 72 , PJJ:cl1asg " 12. Equipnent/Office 799 1,000 1,000 0 919 81 Mai.ntenan<;:g .. , , 13. Printing an:! Publicity , '85' '50S , 51 2,935 3,000 3,000 14. I..ocal Transportation , 2,200 0 40,0 ' ' "0 2,098 2,200 ", I 15. Insurance 2,842 3,675 3,850 109 648 '65 , 16. AlXlit 2,175 2,400 2,600 2,600 0 ' ,0 , " 0' 17. Interest 0 , 0 0 0 0 18. other (~ify): 22,927 21,479 21,393 0 0 5,200 Program xpenses 19. 150 150 150 150 0 0 , Fundraising Expenses 20. S5I grant to locate 0 16,667 8,333 0 0 0 eligible people 65 & over! , 21. 1,230 1,000 800 23 135 14 Miscellaneous Expenses . 22. romL EXmlSF:> (Shew also 171,556 196,645 191,806 9,064 7,822 7,957 ^'" l);oNo' 1 ine"~. ,h\ Notes an:! canrent:s: 96 4 " .,.'. ' o'l$~ ':"',.' ,oJ" .-.. c v .., 'I , , L, , 'i , , EXmIDl'lURE IErAIL m:GWI m:GWI m:GWI m:GRAM m:GWI ( c:ant.i.roed) m:GWI 4 5 6 7 8 3 OR/RSVP SH.1l0US. 1l0US. REP. C ASE MNGT . 1. Salaries 29,841 28,819 9,429 26,473 2. Elrployee Benefits 4,670 4,509 1,474 4,144 and Taxes 3. staff Develcprent 74 72 24 67 , , 4. Professional 0 0 0 0 tati..... 5. Pub1i~tions and 150 0 0 0 'ions 6. Lues and MeIWerships 0 0 0 0 , : 7. Rent 0 '0 0 0 8. Utilities 0 ' 0 0 0 Tel~ne 180 507 ...',. ,,', 9. 571 551 10. Office. SUpplies and , 968 934 306 859 " Postarre , " 11. E:qUiprenl: 0 ' 0 ' 0 , 0 12. E:qUiprenl:/Office ',' 0 I 0 , 0 0 , . Maintenance . 7 " . 13. Print~ and Publicity 719 235 660 - .., . 745 , i -' 14. Local Transportation , 0 0 ,0 1,800 . ,', , 15. rnsurance 923 302 847 " ' "".. 956 .. 16. Audit . 0 0 0 0 . , , . ,. 17. Interest 0 0 0 0 , , 18. other (Specify): i' 14,650 0 " , 1,543 0 Program Expenses , , 19. Fundraising' Expenses 0 0 0 0 20. SS! grant to locate 8,333 0 0 0 plifihlp ppnplp fi~ ~ ''''''Pl'' 174 21. Miace11aneous Expenses 199 192 63 , 22. 'lUrAL E:XPfRm) (Show also 48,050 36,719 26,663 35,531 ' nn""N"~ l~",,"h\ Notes and ccmnents: ~ 7 ~ Elderlv Services A~encv ,'\ 1'"')' ....,t.., . ~ I . I) '.. . LJI~,,' \...J,l..1 4a OlStDt , "1 " , , , , I . , '-, AGENCY Elderly Services Agency f1T7IllTm KSITIONS FrE* AClUAL '!HIS YEAR !JJ!X;El'ED IJ.SI! YEAR 'm:>JECI'ED Nm YEAR Position Title/ Last Nane Last '!his Next IT' 92 Year Year Year --- SEE 5A --- --- IT '93 IT '94 --- Total Salaries Paid & m* ~11l~ 111,737 117,324 120.217 * FUll-'rime Equivalent: 1.0 = full-time; 0.5 = half-time; etc. llFSTRICT'ED FUNJ::l1: (caIlllete Detail, Pages 7 and 8) Restricted by: Restricted for: . Heritage AAA Chore Heritage AAA County Coord. Heritage .AAA Case Management Citv of Iowa City Small Repairs ACTIONIHeritage AAA Senior' Volunteers Department of Health Subsidized Chore ~'I'OONG ~ GrantorjMatched. by: H~ AAA/Volunteer Hours and eE g~~e Locsl Funding Sources Herit~e AAAI Local Funding Sources CaRe AnRP'emp-nt Heritage AAAI Local Funding Sources RSVP . p.l-KIND ~JProRl' ~ Ser.'VicesjVolunteers one volunteer hour a $5.00 Material Goods Space, utilities, etc. Rooms 201.208 at Senior r.enter other: (Please specify) rorAL m-KIND SUProRL' ..... " , .-,' IT '92 8,492 10,000 15,417 14,445 12,024 6 ,Ill IT '92 8,4921 9,492 15,0001 15.135 12,0241 7,239 IT '92 82,885 6,200 89,085 5 IT '93 8,963 10,000 15,000 16.000 11 ,892 7,893 IT '93 8,9631 9,963 15,0001 15,13 11 ,8921 8,15 IT '93 85,000 6,200 91,200 IT '94 8,963 10,000 15,000\ . 16;000 12,024' 8,400. IT '94 8,9631 9,963 15,0001 15,135 12,0241 8,482 IT '94 97,500 6,200 103,700 % CllANGE 2.466 % , 0,% o % ,0 % 0% 1% , 6 % " I , ,'...-.., , {"""I I '-....' .i 15% 0% , V 14% 98 c<5~? :':.' '\~~I t" ',' 1.1")( ,~..." ..1 j....,..J Sa 99 :2$ ,g I , , , I I , ' AGENCY Elderlv Services Aeencv ACTUAL THIS YEAR BUDGETED TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR (List Rates for Next Year) TOTAL ==> 16,374 18,210 18,813 FICA 7.65 \ x $119,717 8,222 8,892 9,158 Unemployment Compo None \ x $ 0 0 0 Worker's Compo .27% of $80,000 plus 464 523 641 .61% nf S4~.?1A ~ll.n Retirement 4. \ x $119,717 3,731 4,649, 4,789 Health Insurance $ 169 per mo.: 2 indiv. 3,788 3,977 4,056 $ per mo.: family Disability Ins. \ x $ , 14.05 per mnnth 169 169 169 Life Insurance $ per month 0 0 0 None other None \ x $ 0 0 0 Within , Within Within How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? Range Range Range Sick Leave Policy: Maximum Accrual ~ Hours Months of Operation Durlng 12 days per year for years ALL to Year: 12 _. -- days per year for years to Hours of Service: 8 - 4 - -- Mondav thru Fridav , Vacation Policy: Maximum Accrual 160 Hours Holidays: -1Q.... days per year for years -1- to ...!L- 12 days per year 13 days per year for years 5 to ..2!!L -zolDirector OnlY) ~ BI!NEFIT DETAIL ('" c "'i Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? --1-. Time Off I 1/2 Time Paid None ::::: other (Specify) Retirement 18 $ 113 /Month Health Ins. 12$ 169 /Month Disability Ins.""()$ 0 /Month Life Insurance""()$ 0 /Month Dental Ins. -Z$ * /Month Vacation Days 20 ~ Days Holidays ~ ~ Days Sick Leave --11-. --11-. Days STAFF BENEFIT POINTS Minimum Maximum 11 10 o 12 1 0 o 0 o 2 10 10 12 12 12 12 Comments: Dental insurance premium is included, in the health insu~anc premium. DIRECTOR'S POINTS AND RATES POINT TOTAL 76 46 ~ At the end of each fiscal year, staff hav the option to convert unused sick leave to vacation hours. ~ 100 , . . ".J 6 025(08 AGENCY Elderly Services Agency ~. (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund El dercare Funds 1. Restricted by: Heritage Area Agency on Aging Older Americans' Act, Federal Government 2. Source of fund: 3. Purpose for which restricted: chore program 4. Are investment earnings available for current unrestricted expenses? Yes L No If Yes, what amount: 5. Date when restriction became effective: Jul v 1, 1993 6. Date when restriction expires: June 30 , 1994 $8,963 7. CUrrent balance of this fund: B. Name of Restricted Fund County Coordination 1. Restricted by: 2. ,'-", 3. ,j 4. Heritage Area Agency on Aging Older Americans' Act, Title IIIb Source of fund: Purpose for which restricted: coordination of services, outreach Are investment earnings available for current unrestricted expenses? ~ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: Julv 1. 1093 6. Date when restriction expires: June 30. 1994 7. Current balance of this fund: $10.000 C. Name of Restricted Fund Case I.lanagement 1. Restricted by: Heritage Area Agency on Aging 2. Source of fund: Iowa legislature 3. Purpose for which restricted: mandated case management program through IDEA 4. Are investment earnings available for current unrestricted expenses? _ Yes XL- No If Yes, what amount: 5. Date when restriction became effective: July I, 1993 o 6. Date when restriction expires: 7. Current balance of this fund: $15,000 June 30, 1994 7 a 101 025,r . \ ".'. ~ ,\ (0. f 1':(" \, ~, .... It (I,',... .. " " I , " , I , , '" AGENCY Flrlorly Sorviro< Agonry (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS , (Source Restricted only--Exclude Board Restricted) A. Name of Restricted Fund Subsidized Chore Program r:. 1. Restricted by: Johnson-County Health Oepartment 2. Source of fund: Iowa legislature 3. Purpose for which restricted: providing chores to low-income elderly 4. Are investment earnings available for current unrestricted expenses? . Yes XX No If Yes, what amount: 5. Date whEm restriction became effective: July 1, 1993 6. Date when restriction expires: July 1, 1994 7. Current balance of this fund: o B. Name of Restricted Fund Retired Senior Volunteer Program 1. Restricted by: ACTION and Iowa Department of Elder Affairs 2. Source of fund: Iowa leoi~lilt.llro 3. Purpose for which restricted: senior volunteer program . ~'.. , C . 4. Are investment earnings available for current unrestricted expenses?~~ ~ Yes ~ No If Yes, what amount: ;.\ . 5. Date when restriction became effective: July 1. 1993 6. Date when restriction expires: 7. Current balance of this fund: June 30, 1994 o C. Name of Restricted Fund Small Repair Program 1. Restricted by: Ci ty of Iowa City 2. Source of fund: Community Development Block Grant funds 3. Purpose for which restricted: proYision of repairs to low/moderate income elderly 4. Are investment earnings available for current unrestricted expenses? .9 _ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: Julv 1. 1993 6. Date when restriction expires: June 30. 1994 ! I \....1 I 7. Current balance of this fund: o 7b 102 ;;51.,,8' ' ,. "\ ' . . . I ~ , 1..-.1 ,- '" \ J 1 , , ' " AGENCY HISTORY AGENCY Elderly Services Agency ".'., (USing tnls page ONLY, please summarize tne nlstory or your agency, empnaslzlng Jonnson county, telling of your purpose and goals, past and current activities and future plans. Please up-date annually.) Elderly Services Agency was founded In July of 1980 to serve Johnson County's elderly. Its mission Is to help people over 60 years of age and older remain safely in their homes as long as possible. With funding from the Iowa City, United Way and the Heritage Agency, ESA started with a director, a half-time chore worker and a receptionist who acted as an Intormatlon and reterral agent. In 1983 the chore program became tull-tlme. The chore worker became the coordinator. His role was to refer reliable people (who acted as Independent contractors) to elderly who needed any kind of non-skilled help. In 1984 we eliminated the receptionist position so that we could use those tunds to start an outreach program with a tUIl-tlme coordinator and 50 student volunteers who visited and called our elderly clients. A shared housing program began In 1985 with start-up funds trom the City of Iowa City, which we combined with a program to monitor the frailest elderly. The Board of Supervisors began to contribute funding to the agency. In 1986 we started a small housing repair program with $1,000 from Iowa City. That program now has $16,000 for small repairs and to pay a part-time prOfessional contractor for oversight. In 1988 Gannett awarded ESA $45,000 to start a case management program which provides a team of experts to work on the toughest client problems. In January of 1990 the Department of Elder Affairs began funding that, project when Gannett funding ended; now that money is combined with money from the City, County and United Way and the Heritage Agency. Funding from Iowa's ACTION program for a half-time Retired Senior Volunteer Program began In 1990, which we combined with our outreach program In a realignment of staff duties. In 1991 we started a newsletter which links recent findings In health and home adaptations for disability with area prOViders and national Information sources. The trail elderly program coordinator began a plan to assess his clients' homes In terms of safety and accommodations for disability. In 1992 ESA received two new grants (1) a 'thirteen- month grant to find people eligible for SSI from the Social Security Administration through the Heritage Agency on Aging, and (2) a grant from national AARP and HUD offices to Interest lenders In providing home equity conversion loans. Our plans for the future Include setting up 15 year goals for the agency, finding alternative sources of funding, setting up a residential accessibility project for rural areas, working on board recruitment and development, developing our newsletter as a method of communication with families and clients, working with the national AARP and Iowa's Department ot Elder Affairs to find lenders who will loan money for home equity conversion, and to educate the community about that possibility, starting a reading program for homebound, sight-Impaired elderly and developing a home safety program through R.S.V.P. In coordination with the Iowa City Police Department which deals with crime prevention and the Installation of devices like locks and outdoor light sensors. P-I . 103 ,..,. ' -- ('" '(, ,.;v.~.: .,~-., c25(O~ nliENtY Elderly Services Agency ,--. RCCoUNTRBILlTY QUESTloNNRIRE R. Rgency's Primary Purpose ESA's primary purpose is to keep elderly people from being sent to a nursing home before they need to be there. Our programs help provide a safe home environment and a network of community support from agencies, volunteers and concerned professionals. B. Program Name(s) with a Brief Description of each: Chore Refers Independent contractors who take care of the yard, the house and the provision of In-home and/or respite care. ~ provides lawn care, snow removal and heavy seasonal cleaning for low-Income clients. ~provldes volunteers to help elderly clients with a variety of needs as well as providing opportunities for helping others throughout the community to RSVP volunteers. It Informs people about available services and links them to these sources of help. ~ousing and Frail Elderly focuses on the particularly vulnerable client who needs more professional attention. Tenants for shared housing provide in-home services In exchange for low rent. ' , ' ~ Is for low-moderate Income elderly/handicapped Iowa City residents and covers minor repairs and modifications related to safety. A professional contractor provides specifications, referrals to local building tradespeople and oversight on home modifications/repairs. Funding Is provided to cover the costs. r ~ provides a coordinator to provide professional assessment ofcllem"3"' with very complex needs and to monitor care plans set up by Inter-agency planning with family and health care professionals. C. Tell us what you need funding for: Because of the economic restrictions under which we are all operating, the agency asks only for money to maintain the programs we have In place now as well as 3% raises for our hard working staff. D. Management: 1. Does each professional staff person have a written job description? Yes .....xl<- No 2. Is the agency Director's performance evaluated at least yearly? Yes .....xl<- No By whom? ~ E. Finances: 1. Are there fees for any of your services? Yes .....xl<- No a) If yes, under what circumstances? We charge the homeowner $25 In the shared housing program at the time of the signing of the lease. The tenant's fee Is based on a sliding scale up to $25. The subsidized chore program has an administrative fee charged to the client and the health department for each hour of service. We will be billing Medicaid for case managemev assessments. b) Are they flat fees or sliding scale~? P-2 104 c2.5ftJ? J'- . l' { . I \ AGENCY ---Elderly Services Agency c) Please discuss your agency1s fund raising efforts, If applicable: our annual fundralser goes to Board member friends and all but our low-Income clients. We now have 1,600 people on the list. We plan a sale in the spring. We raise money through the road race. We will file for third-party reimbursement for case management assessments In FY93. F. Program/ seM/ices: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later In the same year, she enters the Shelter again and stays for 10 days: Undupllcated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comolete budget years. Enter Years - FY91 FY92 1. How many Johnson County 1a. Duplicated residents (including Iowa Count 5,637 6,065 city and Coralville) did lb. Unduplicated your agency serve? 1,033 Count 1,189 2a. Duplicated 4,679 5,034 2. How many Iowa City residents Count did your agency serve? 2b. Unduplicated 85~ 987 Count '-', , I , 3a. Duplicated ',_/ 3. How many Coralville Count 507 546 residents did your agency 3b. Unduplicated serve-? 97 103 Count 4a. Total 4. How many units of service did your agency provide? 4b. To Johnson 44,129 53,049 County Residents S. Please define your units of seM/lce. For chore we use the number of hours of service. For outreach and RSVP we use the number of volunteer hours contributed. For shared housing/frail elderly, we use the number of home and telephone visits made and the number of leases signed and Interviews conducted. For case management we count I screenings, assessments, updated assessments, care plans and client stafflngs. For Information and referrals, we count calls In, calls out, walk-Ins, referrals made and referrals received. We also count the number of people to whom we mall updated brochures annually. Advocacy Is each contact made on behalf of a client. For housing repair we use the number of hours and homes Involved 6. Please discuss how your agency measures the success of Its programs. We compare results with objectives and tasks every year and we measure over time against our long-range goals set by the Board. We also ask for written comments from U clients on their satisfaction with the chore program. We ask volunteers to criticize the RSVP program constructively. We ask for client satlsf~ctlon In shared housing, and measure how many months a client In case management remains In the home against their Initial date of service In the program. P-3 105 . \ "\ ' I '. 02~(O8 ' ,. .{" I,;))...... r I , AGENCY: Elderly Services Agency 7. In what ways are you planning for the needs of your serolce popula- tion In the neHt flue years: By working In community efforts like 'Healthy Cities 2,000" and with the Heritage Agency on the impl icatlons of our aging population. We anticipate the need for more volunteer hours and Innovative programming (as In-home care costs rise and human services are cutlln order to meet the needs of our clients, particularly those who are "older" elderly. We plan to emphasize the team work developed In case management to give the elderly the best service we can. r.. 8. Please discuss any other problems or factors releuant to your agency's programs, funding or serolce delluery: We have too few support services, although we use volunteers to help with tasks like filing and data entry. The paperwork required from the state, particularly In case management, seems excessively tedious. The Department of Human Services' cutbacks seem to be Increasing the pressure for service on our office, as does the cap on SEATS. The sororities have helped with fundralslng, but they may tire of us at any time. 9. LIst complaInts about your serolces of which you are aware: The phones are always busy. We also have complaints when there Is a time lag between the request for chore or respite care service and the abi IIty of the Coordinator to find a worker. Some of our elderly clients want volunteers to do more for them thanee volunteers actually want to do. Many of the people who want RSVP volunteers don't seem. to realize that they may choose to do what they like. 1 B. Do you haue a waitIng list or haue you had to turn people away for lack of ability to seroe them? What measures do you feel can be taken to resolue this prOblem: We have no waiting list. We sometimes have to say 'no" to subsidized home repair In the county rural areas, partlculariy mobile homes. We are using donated funds to help. HoW many people are currently on your Waiting list: n.w. 11. I n what way(s) are your agency's serulces publicized: We have a formal publicity program with planned advertising for each month of the year through the media (radio, television, the newspapers, etc.) We do QUite a bit of publiC speaking to local social, religious, and community organizations. We cooper~te , with United Way during their campaign, we publiSh a newsletter and have a B\..../d publicity committee. We put out an updated brochure every year on all services for the elderly related to staying In the home as well as a brochure just for Elderly Services. . , . P-4 106 ;2S(pg o .---., I,..) i;,'} '-', ..~ ..-' . .....,)i ,I ;, '.<" ./ Elderly Services GOALS AND OBJECIIVES E.OR ruM Goal: To help people over 60 In Johnson County remain In their homes as safely and comfortably as possible for as long as possible. QlORE .PROGRAM Db jectlve A:. To help 700 elderly maintain their homes by providing 8,000 hours of assistance with chores Tasks: 1. Recruit at least 50-60 workers each year with good job references, a clean pollee record, experience with home maintenance tasks and knowledge about tools required to accomplish the work. 2. Advertise for, screen, Interview, refer and monitor an average of 20 to 40 workers each month, negotiating a wage of $5.50 an hour (plus a 50 cent charge for gas). These workers will average 400 jobs a month, or roughly 15 to 20 jobs each. 3. Supervise the Johnson County Health Department Subsidized Chore Program for low-Income clients In compliance with the regulations set up by the State Department of Health, aiming to serve up to 70 elderly and five or six younger, handicapped clients, primarily for the removal of snow and lawn mowing. 4. Purchase and maintain chore equipment 5. Set up a data base to track the number of years clients use the chore program, going as far back as we have computerized records, and adding FY94 and the years thereafter as they are completed 6. Compile information on the number and kind of programs to which chore clients are referred when their needs change as they grow older 7. Contact all chore services clients by mall to Invite their comments on their satisfaction with the program P-s -- 1 , , , '. . ' \' 107 c26~~ , I , , ~. Elderly Services Objective B: To provide 125 elderly people 24,000 hours of respite r- and in-home care when they are III or dependent upon family members who need a break from care Tasks: 1. Annually recruit 20 to 30 workers with experience In caring for the elderly, a clean pollee record and good job references to worK at $5.50 an hour (except for overnight which Is $30 for 10 hours) for an average Of 2,000 hours a month 2. Assess 825 clients annually using the Functional Abilities Screening Evaluation (FASE) 3. Compile monthly lists of clients at high risK for admission Into a nursing home, those at moderate risk and those with little or no risk. 4. Refer high risK clients to frail elderly program (for the coordinator to further investigate their living situations) and moderate riSK to the volunteer program (for visits) 4. WorK with the case management team to set up care plans which Include chore/ln-home/resplte services . , /;...\ as appropriate for 25 case management clients. \'1l'!.., 5. Contact caregivers for whom respite Is prOVided and ask them how satisfactory the service Is in alleviating , the caregiver burden. Objective C: To supervise and evaluate workers referred to clients . Tasks: 1. Monitor and evaluate 50 worKers' performance through client contacts, written evaluations on service agreements and telephone contacts 2. Maintain the number of chore, respite, small housing repair and In-home care hours at 32,000. Objective D: To find volunteers to prOVide 750 hours of services at no cost to low and moderate Income elderly Tasks: 1. Recruit 100 volunteers from social fraternities, sororities, and community organizations to prOVide 400 hours of seasonal help with chores for low and moderate Income elderly , I \.". P-6 \ 108 . O?S~? . -. , '..".; ~"-, " '.' r', " \. " , !j'-:J/', \'...i Elderly Services --., 2. Recruit two to four R.S.V.P. volunteersto provide various kinds of skilled and unskilled help to chore and respite clients. Objective E: Develop administrative procedures to expedite building a data base on clients to be used for linking them to other services 1. Plan a time table for getting Information on services to the clients served 2. Begin work on a procedures manual which Includes a time line for different chore, respite and In-home care activities, aiming to have a rough draft completed by the end of FY 94.' , Resources needed to accomplish Chore and respite program: ~, 1. 'One fUll-time staff person and office space and 5% of the director's time 2. Desk 3. Table ' 4. Chairs (3) .5. Book shelves, storage closet 6; Computer, answering machine and tapes, calculator, access to a copier and printing service 7. Van (storage and delivery of equipment and food) 8. Office supplies 9. Lawnmowers,rakes, hedge trimmers, snow blowers, shovels, and all other tools connectedwlth simple/ordinary home , maintenance and a storage space for them. Cost of chore program: $35,160 In FY 93 $35,779 In FY 94 p.? . '\'1 \ , , ',. , 109 \ <<9"tDF '. I I , '- Elderly Service, OUIREACIi.AIDLREIIRED SENIOR VOL!!.t:ITEER PROGRA~ ", Objective A: To develop a comprehensive volunteer program which is made up of people of all ages to provide a resource for the elderly Tasks: 1. To worK with an R.S.V.P. Advisory Council made up of 16 representatives from social service organizations, schools, businesses, labor, churches, City and County employees and one member of the ESA Board. 2. To recruit 175 RSVP volunteers over 60 and to recruit, train and supervise 30 UI student volunteers 3. To enlist 75 RSVP volunteer stations by signing memorandums of agreement and developing a job description for each one 4. Write news stories on volunteers for three local newspapers. Submit service announcements to radio, and television stations and maKe at least two personal appearances on television 5. To provide 17,000 hours of RSVP community service, C ' , and 3,000 hours of student volunteer home and phone visits 6. To make 15 presentations about RSVP and our other volunteers to community organizations 7. Hold two recognition parties for RSVP and student volunteers 8. Raise 20% of the money needed for RSVP for FY94 9. To solicit Information from RSVP volunteers on their satisfaction with the program and their. suggestions on how it might be even better, compiling that Information by the end of FY 94 and Incorporating It Into the objectives for FY 95 Objective B: In order to avoid crises which might jeopardize Independence, establishing trusting relationships with frailer elderly clients by providing personal attention on a regular basis 1. Supervise a telephone outreach program using RSVP and University volunteers to make 30 weekly calls '\ P-8 110 \ " c25~f (.. ~~:,j " ..._._.n........_..... , i ,-,' '...,,1 Elderly Services 2. Assign volunteers to make 100 in-home visits each month to frailer elderly clients. 3. To train volunteers to advocate by making referrals to sources of help for elderly clients when problems arise 4. To ask each client once during the year to evaluate the visiting program and to solicit suggestions on how it could be better, documenting responses In the client's file, providing a copy of the response to the director --. Objective C: To provide Information about services which help elderly people stay In their homes to the community and to families of elderly clients 1. To do an annual mailing of an updated brochure on all services available to 1,200 elderly people 2. To publish a newsletter three times a year for ESA clients and the families of those who are frail or In case management which (1) presents In concise, easily understood language the latest news In health and medicine, nutrition and home modifications to accommodate disability (2) provides Information on where to obtain relevant publications and (3) relates the news about health, medicine, nutrition and home modifications to local providers 3. To serve as a resource for answers to common (and uncommon) questions from the elderly and their families, maintaining current Information on available services here and across the country. We will answer 10,000 calls, make 1,000 referrals and receive 700 In FY94. Objective D: To Identify people over 65 in Johnson County who are below the poverty line and entitled to SSI (Supplemental Security Income) but not receiving It 1. Work with the Social Security Administration, the Heritage Area Agency on Aging and HACAP (Hawkeye Area Community Action Program) to compile a data base on people 65 or over who have Incomes below the poverty line so that we can contact these people to find out If they might qualify for SSI 2. Conduct an advertising campaign through posters, the radio and newspapers to let people below the P-9 ""J " ',. C~~I.) (') .-t". '} 111 ciS (Pf '" I , , . 'I "I , Elderly Servlce~ poverty line know that their Income could be supplemented 3. Hire a part-time coordinator and two quarter-time field workers for the project, providing mileage and expense mon I es 4. Enlist volunteers from RSVP and AARP to go out to the homes of people who are likely candidates for 551, providing funds for mileage and expenses 5. To measure success of the project take the number of people 65 or over who live below the poverty line in Johnson County (530 In 1990) and the number over 65 who are enrolled for 551 (106 In December of 1990) which gives us a potential 424 people who may be eligible for up to $442 a month plus Medicaid benefits Medicare payment reduction and food stamps. After we find them, we screen them and If they are eligible for 551, refer them' to Social 5ecurlty and the Department of Human Services r , ' Resources needed to accomplish the RSVP and Outreach program: 1. One fUll-time staff person, one part-time staff person and two quarter time field workers; and 20% of the director's time '2. 2 desks and 3 office chairs, a work table and chair for computer 3. Office space and telephone service 4. FIling cabinet and storage facilities 5. Off I ce supp II es and bookcases 6. A computer and access to copier and printing service 7. Money for travel and expenses connected with the 551 grant and money for Insurance, travel and expenses for RSVP (,! '.,.... Cost of the RSVP and Outreach program: $55,413 In FY 93 $48,050 In FY 94 '--,' POlO 112 \ i " ~. I : ' " 1.... J,l t,i '.,.:,' , I ..~. '.' cJ.5tor ". \ ' ....,I Elderly Services ,........., S.I:IMED I-\QUSING AtiD F~AlI....fI.DERI.Y1BOGIWt '-, Objective k. To coordinate a shared housing program for elderly clients who need help around the house and more Income or companionship In order to provide more support In the effort to remain In their homes Tasks 1. To recruit 40 homeowners (over age 60 from the cities and rural areas of Johnson County) who are Interested In sharing their homes In exchange for services and/or for a moderate rental Income. 2. To advertise for prospective tenants In the 'Dally Iowan' and the 'Iowa City Press CItizen' as well as through the UI Student Union and the Financial Aid Office, aiming to have 120 people fill out application forms for the Shared Housing Program. 3. To screen and match 25 homeowners and tenants, setting up 30-day trial periods, monitoring the arrangement and providing support to work through negotiations about differences In life style and questions of privacy and household habits 4. Determine outcomes 'for the program by (1) assessing client satisfaction and finding out why they used the program Initially (2) keeping records over time on how long the client has used shared housing (3) evaluating the kinds of assistance the tenant provides against the results of the functional abilities screening tool (for the elderly person) to make sure the tenant Is providing the kind of help the elderly person needs most on a day-to-day bas I s 4. To visit 170 clients assessed as frail: (a) to assess their homes In terms of safety and accessibility, making referrals to the agency housing repair program for fOllow-up, and filing the assessment for next year's Inspection (b) to distribute the updated brochure about services available to them which help them stay in their homes (c) to refer 35 people to outreach programs (e.g. RSVP, student outreach, Senior Center activities) as well as services (e.g. Well Elderly Clinics, Homemakers) following up to find P-ll ", ". .... ,'. ;' t,J'jl, '., . '. .' I , , , 113 '. c2S~'g' Elderly Services out If the suggested contacts have been made 5. Set up a file on each frail client which would document referrals made by the coordinator and the outcome of those referrals in order to demonstrate the effectiveness of the program Resources needed to accomplish Shared Housing/Frail Elderly program: 1. One full-tIme staff person and office space plus 23% of the director's time 2. 1 desk, 2 chairs, 1 telephone 3. Off Ice supplies, bookcase 4. Access to copier, computer and printing service Cost of Shared Housing/Frail Elderly program $34,500 In FY 93 $36,719 inFY94 Ob jectlve k. Identify 100 low and moderate income elderly people who live within the City limits of Iowa City who are In need of small home repairs to Insure their safety. Tasks: 1. Hire an experienced Iowa City contractor as proJect director for an average of 3"4 hours per week to provide specifications and coordination for the work of local Independent contractors hired to make small repairs related to safety and comfort 2. Refer work to 15"20 local contractors recommended by the Iowa City Housing Rehabilitation Program, especially low-Income and/or people of color 3. Advertise the availability of the Housing Repair program through the City newsletter, the 'Senior Center Post' and the "Elderly Services Newsletter" 4. Administer the program according to the guidelines set out In the Handbook for Small Housing Repair for Low/Moderate Income Elderly publiShed by the CDBG planning staff. P-12 , ",':.\'\" " , ~ ' , '. " I , ~, , , , (^', ,.-' u 114 " ;;5tt;g' Elderly Services ~\ 5. Refer elderly Iowa Cltlans In need of extensive home repair to the Residential Accessibility Program, the Housing Rehabilitation Program, or the Emergency Repa i r program. 6. Work with the Johnson County Board of Supervisors to examine the feasibility of setting up a residential access program for the county In FY94. 7. Document characteristics of housing repair clients and their functional abilities by screening at Intake and (1) determine client satisfaction with the repairs (2) assess conditions before the repairs were made as to what client can and can not do, and document what repairs provided that made it safer and easier to be In the home Resources needed to accomplish housing repair program: 1. Services of Independent contractor 3-4 hours a week at $15/hr. to oversee small repair program for 100 homes, writing up specifications, keeping records and monitoring the quality of work done by other contractors plus 27% of the director's time 2. Services of City-approved Independent contractors and funds for materials and their labor 5. Funds for 21 cents a mile for transportation costs 6. Access to copier, printing services and office supplies Cost of housing repair program for Iowa City residents: $27,652 In FY 93 $26,663 In FY 94 Objective k. To coordinate the Case ~anagement Team which Is made up of approximately 30 professionals from community agencies serving the elderly, the staff of UI, Mercy and VA. hospitals and local nursing homes and provide data on the outcome of the Intervention by the team '0 P-13 )\,.)).;:~ ~:> ' I I , , 115 \ c2S 0f ' '.. Elderly Services TaSKS 1. Identify and/or accept referrals on 70 people at hlgh- risk for Institutionalization (e.g. during an illness or after hospitalization) who need help finding and coordinating the services available to, them In their efforts to remain safely In their homes' 2. Evaluate each client with the Functional Abilities Screening Evaluation (FASE) to find clients who can benef I t from case management 3. Do a formal assessment (KanSAS tooll on clients who score In the appropriate range on the FASE, aiming to assess 40 new clients during the fiscal year 4. Based on the findings In the assessment the coordinator will meet with the clients who need case management (and refer the others to the frail elderly program) to discuss their problems and options 5. Convene a team of MD's, RN's, discharge planners, social workers, nutritionists, pharmacists and a representative from the Heritage Area Agency on Aging every other weeK to brainstorm and Innovate to solve problems centering around remaining In the home In spite of Illness, disability, confusion, Isolation and/or a lack of resources 6. Devise a formal care plan which Is to be approved by the client, Implemented by the team members, monitored by the team coordinator and updated by the team at prescribed Intervals 7. Conduct an education program on the desirability and availability of In-home care and Its value In preserving a desirable quality of life for the elderly 8. Organize, plan, and conduct at least two training sessions for local agencies on the use of the KanSAS Assessment Instrument and related procedures. 9. Comply with reporting procedures required by the State Department of Elder Affairs and the Heritage Area Agency on Aging 10. Educate physicians on the advantages of case management for their patients by: (a) writing letters to each elderly person's physician detailing the care plans and aSKing for their suggestions (b) speaking to 40 physicians during 'rounds' at local hospitals to describe the team process and to Invite P-14 , ',1'" , OJSto8' /".'.... (~: -- , , v 116 \ " ,.-..,. , , '.,.I '(, ',,";'jl~. , J,.,,' I J .~;".. J'" ,.,., ~ . '\ . . '. , . ' . . . ../ . ''.'r'/ L: ' t'IFl,' ,. ,,', '._.., .,--.1., '. '. .....' , Elderly Services them to be part of It (c) educating 50 other health professionals working with physicians by speaking at In-service training meetings In local hospitals 11. Determine outcomes for case management by setting up procedures to (a) measure client satisfaction and compliance with the case management care plan (b) evaluate changes In functional status by applying the functional abilities screening Instrument once a year (c) examine cost factors by documenting charges In the health and social services system Resources needed to accomplish Case Management 1. One full-tIme staff person and office space and 15% of the director's time 2. Desk 3. Chairs (2) 4. Filing cabinets 5. Office supplies 6. Answering machine and telephone 7. Access to computer, copier, printing service 8. Funds for providing manuals of Instruction for CMAT training 9. Travel money for mileage 10. Forms and manuals required by the State Department of Elder Affairs Cost of case management: $35,198 In FY 93 $35,531 In FY 94 Objective A:. To Increase the effectiveness and efficiency of Elderly Services' programs Tasks: 1. As part of the annual staff evaluation process, have the director work with the staff member to review job descriptions, combining, realigning and/ or changing staff duties to provide better service polS ,.2Sft;f "'''. 'I , , \ 117 Elderly Services and operate more efficiently, and to plan for the future 2. Hold a Board and staff retreat after new Board members are installed In November aimed at involving the Board in advocacy for the agency and its programs and encouraging a sense of teamwork . 3. At each Board meeting, Include a 20 minute session on Board development which will Include topics on the Board's evaluation of Itself, planning for the future, Board members as fund raisers, setting a 12 month Board agenda, developing a Board member code of ethics, and recruiting new Board members 4. Revamp the Executive Director's evaluation process 5. Raise $14,000 to maintain agency programs through the summer fundralslng letter, RSVP, the Hospice Road Race and a garage sale in the spring 6. Using procedures detailed In Evaluating Social Programs at the State and Local Level; The JTPA Evaluation Design Pro J.ill, set up formal outcome measures for agency programs Resources needed to oversee agency programs: ' .1. 10% of the agency director's time and office space 2. Desk 3. Chair 4. 2 filing cabinets and one bookcase 5. Otflce supplies 6. Computer and printer 7. Telephone 8. Calculator 10. Part-time accountant/bookkeeper two hours a week 11. Services of certified public accountant to audit agency Cost of overseeing agency programs: $8,722 In FY 93 $9,064 In FY 94 P-16 i . ~ ,,~, " I , r, , ,..> (....\ \~......; \.-' \ 118 ~SdJK " , , HUMAN SERVICE AGENCY BUDGET FORM City of Coralville " Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR Director : Mary Larew Agency Name: Emerqency Housing Project Address :331 ~. Gilbert street Phone: (319) 351-0326 Completed by : Dena L. Montero Approved by Board: o/i1 Cl..~ f 1L-.~ (a~thotY'ed/sign~';) . on 9/10/92 (date) 1/1/93 - 12/31/93 X 4/1/93 - 3/31/94 7/1/93. - 6/30/94 10/1/93 - 9/30/94 COVER PAGE: Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) ~-. Program 1. The Emergency Housing Project (EHP) provides short tenn shelter and referral services to homeless individuals and families. The staff works closely with other community agencies to assure that clients are able to make the best use of the services these agencies have to offer in dealing with such problems as unemploymen~ physical/mental illness, substance abuse, and housing needs. On the average 29 persons a night are housed in the facility. Many of our clients have been able to fmd work and housing and been freed from dependency on community services. Such successful outcomes are EHP's aim as much as the clients' health and motivation will allow. Program 2. EHP has also been designated as a Soup Kitchen by the Iowa Department of Human Services; The Soup Kitchen, on the average serves 70 people per evening seven nights a week. During dinner, clients of EHP, both past and present use the opportunity to socialize and share infonnation, increasing their own social skills and passing on their knowledge regarding other agency services, and opportunities. The clients thus provide help to each other. The EHP Board recognizes that its facilities are not adequate to serve this many individuals and that there needs to be another location found very soon with more improved cooling, freezing, preparation and serving space than currently is available at the Shelter. Therefore we are not requesting funding for our Soup Kitchen in 1993. Our Board will work cooperatively with the City and other agencies to detennine how and when a transition can be made to another location under different leadership. Freeing the eating area of non. shelter guests during the evening hour will give EHP the opportunity to do some educational programming with the aim of preventing pennanent homelessness. Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johneon County -- S 7.000 S 7 500 S 15,000 Does Not Include Designated Gvg. , , FY92 FY93 FY94 City of Iowa City S 1,800 S 2,000 S 3,500 , Johnson County S S S 4,000 '....,,1 3 000 3,300 City of Coralville S 0 S 0 S 1,000 \ 119 . /. . ....., f~," . 1 ~Sro8 "l '. .. .~ I _'...... y"., BlDGET SlDIAR'l AGENCY Emeroencv Housino proiect ACIUAL 'lllIS YFAR WJX;E1'ED usr YFAR mm:cm> NOO ,YFAR Enter Your Agency's aJdget Year > 1/1/91 to 1/~~~~ to J./J./~j 12131/91 12/31/92 12/31/93 1. 'IDrAL OPERATING BlDGET 151,411 142,722 (Total a + b) 95,176 a. canyover Balance (cash 20,737 16,849 22,367 from line 3, previous column) b. Incoma (cash) 74 439 134 562 120 355 2. 'IDrAL EXPENDrroRES (Total a + b) 2 78,327 129,044 129,340 a. Administration 14,774 26,093 35,738 b. Pr'cx3ram Total (List Proqs. Beloo) 63,553 102,951 93,602 1. Shelter 58,009 95,614 93,602 2. Soup Kitchen 5,544 7,337 0 3. , , 4. 5. 6. , , 7. 8. 3. ENDING BAIANCE (SUbtract 1 - 2) II 16.849 1 II 22.367 311 13.382 I 4. IN-KIND SUProRl' (Total from 53,225 50,000 50,000 Page 5) 5. NON-<:ASH AS5EIS 124,415 141,965 141,965 Notes arxl Camrents: , 1. Bnlnnce is from Ihe opcrnting budgel nnd intended for 1992 opcrntions. 2. Opernling budget for 1992 is higher Ihnn 1991 bccnuse Emergency Shelter Grnnts were received in 199210 remodel (expnnd office, refinish floors, upgrnde nlill1l1 syslem -tollll npprox. 522.000). Also. funding from fown Finnnce AUlhority nnd increnses in community funding hnve nllowed for improvements in slllffing, 3. Reserve funds l1le essenlinllo meel next yem opernling budget including nddition of full-time professionnl ndminislllllive direclor, Reserve is 111lger Ihan 1991 due 10 receipt of one-time funding in 1992 including: 55000 in Federal Emergency Mnnngemenl Agency (FEMA) money for 1991; two gifts of 53.000 nnd 51.000 from individunls; nnd npproximnlely 55.000 in lown Finnnce Authority reimbursement for 1991 expenses. 2 120 Jsr/i 1 , , , ,I""'. c , \....-. \ , I , , ,""\ AClUAL 'llIIS YEAR BJWJ:;.lW AOONIS- m:GlWI m:::GRAM usr YEAR m:m:crED NEXT YEAR TRATION 1 2 1. Local FUrx:li1r;r Sourt:es - 22,838 24,000 20,725 ( 51 T.~do ""'~., 35.307 44,725 a. Johnson COUnty (1 ) 1,950 3,150 3,650 3,650 b. City of Iowa City 900 1,900 2,750 2,750 c. United Way 6,625 7,375 13,125 13,125 d. City of Coralville 0 0 1,000 1,000 e. Church Pledges 13,196 22,682 24,000 24,000 f. i 167 200 Agency Re mburs. 200 200 2. State, Federal, 28 59' -T.;,,;- 28 230 70 354 40 330 " 738 a. 9,52ci2 FEMA 0 4,020 4,020 b. ESG-MIOUF 16,515 10,648 8 500 t4 8 500 ESG- 22,107 c. IFA-OPERATIONS 10,668 26,008 27,810 11,738 16,072 IFA-ASSISTANCE 1.071 d. , DHS Soup Kitchen 1,047 1,000 0 3. Contr.iliutions/Donations 19,458 15,506 17,000 17,000, a. UlUted Way DesiCTMted Givincr 1.719 2 431 2 000 2.000 b. other Contr.iliutions \3 17.739 13 075 15.000 15.000 4. Speoial. EVents - r],,;- P<>l,.,., 1.851 11 993 17.000 17.000 a. Iowa City Road Races 1,851 4,993 5,000 5,000 b. Home With A Heart February Fundraisinq 0 7,000 12,000 12,000 c. . 5. Net sales Of 5el:vlces 0 0 0 6. Net sales Of Materials 0 0 0 7. Interest II1coJoo 812 1,102 1,000 1,000 . 8. other.,:, List Below 'foIl""",l' 1.250 300 300 300 a. Food Chain 750 300 300 300 b. Iowa City Housing Fellowship 500 0 0 c. = '!UrAL ~ (Shrw also on 74,439 134,562 120,355 35,738 84,617 Pi1!'1A ,. 1l~.. in\ INCI:HE IErAIL AGENC2Emeraencv ffousina proiect , .-...\ I.~) \,,) 1. 1991 check ($750) cashcd from Johnson County in 1992, 2. Rcccived 1991 FEMA money in 1992. 3. Home Wilh Ihe Henn Fund Raising now on line 4b, 3 4, These grnnts nrc expecled 10 be reduccd by more Ihnn 75% neXI yenr. 5, Soup kitchen 10 he closed 115 50.00. liS IIllcronlC locmion nrrnllncd. Ihcrefore 00 fllnding reqnesled for 1993, -, '-'~.i ( 1" .>",:,...,.iI", , 121 025ft;K I " , AGENCY Emergency Housing Project EXmIDl'IDRE JEmIL AClUAL 'llIIS YEAR EllLUJ::J:.t:JJ AI:MOOS- PRI:XiRAM m:GRAM IAST YEAR POOJECI'ED MOO YEAR TRATION 1 2 1. Salaries ( < 37,673 52,596 71,769 19,856 51,913 2. Enployee Benefits and Taxes 2,038 6,111 14,125 3 757 10.368 3. Staff Cevelopment 0 600 . 600 600 0 4. Professional consultation 690 750 825 825 0 5. PIlblications and SUbscrirn-; ons 0 0 0 0 .0 6. I)leS and Memberships 0 0 0 0 0 7. ~X Rehab. (ESG 90~91,91-92,92-93) 3,050 22,107 0 0 0 8. Utilities 9,364 10,500 11, 341 0 11.341 9. Telephone 1, 884 2.000 2.080 300 1.780 10. Office SUpplies and 1" ?tI? ?nnnl ? ~nn ?~nn Postane 0 11. Equi~,,;, n 0 PJrchase ental 505 3,950 0 12. Equiprent/Office , Maintenance 5,132 5,500 5,500 g 5.500 13. Printi.n; and PIlblicity 1,468 1,500 1,500 C' 1,500 0 ' < "'\~../ 14. Guest Transportation ~ , 303 1,280 1,350 0 1,350 15. Insurance (Liability 3,757 3,800 4,100 4,100 0 and Housel 16. Audit 1,500 1,700 1,800 1,800 0 17. Fund:..raising (~ 340 500 700 700 0 18. other (Specify): 0 Household Supplies 1,478 1,501 1,600 1,600 19. Food 6,363 9,501 7,000 0 7,000 20. 600 Staff Travel 194 300 600 0 21. (3 Guest Overflow 198 2,150 2,150 0 2,150 22. loll s~n" 11'1 1 ,1t1R 7nn n n 0 'lUJ1;L ~.. (Shew also 7R.~?7 1 ?II. ntltl 11?a ~tln ~~ "" Don..? 1 "??.a. ?hl a~" Notes and ccnurents: 1. Bus tickets. (local and out of town) to help clients get to their work, or for counseling and referral services. =t 2. The costs of our February Home.With.A~Heart Fund Raising brunches have been borne personally by members of the Board except for poslllge and priming. 3. Motel expense when guest cannot be accommodated at house. , , ... 122 . '..., 4 ~f RES'rnTcmn FUNJ:S: (Conqllete Detail, Pages 7 and 8) Restricted by: Restricted for: Iowa Finance Operations Insurance/Admin. Iowa Finance }.ssiRt."",,P (House Repairs) ~ Emerqencv Shelter Utilities Renovat " \ FEMA . . ,; Sou Kitchen DHS Operating Reserve WITCHING GRANTS . 1 047 o 10,668 o 16,515 GrantorjMatched by: 26,008 1,071 32,755 1 000 18,698 'I I , 27,810 +7'li: 0 ' '-100% 8.500 -74%. 0 -100% 18,698 0% . -. 1. Director Larew also works at least two night shifts a week. 2. Night shift workers work 15 hours a night Sunday through Thursday. The Friday and Saturday shift workers work 18 hours. The current rate of pay is $77.25 for the 15 hour shift and $92.67 for the 18 hour shift. (The later adjusunent was made on September 18) 3. A full time Administrative Director is needed starting June 1. The base pay will be $24,000. 1_1_1_1 1- * full-time equivalent: 1.0 = full-tiJre; 0.5 = half-tiJre; etc. ..,. '., .' ' 5a . ", I oM' ( I ~" I ) V \ 124 o?S~f ". '-....) , I , BENEFIT DETAIL AGENCY Emerqency Housinq proiect TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> FICA 7.65 % x $71,769 Unemployment Compo .3% x $71,769 Worker's Compo 1. 30 % x $71,769 Retirement 0 % x $ 0 Health Insurance $ 156 per mo.: 4 indiv. $ per mo. : family Disability Ins. 0% x $0 Life Insurance $ per month o O%x$O Other How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? '~) Sick Leave Policy: Maximum Accrual -1L-- Hours o days per year for years ~ to --DL- ~ days per year for years ~ to ~ Vacation. Policy: Maximum Accrual ~ Hours , d days per year for years .illL to _ (Director) 7 days per year for years ~ to _ All Other Staff ACTUAL LAST YEAR THIS YEAR BUDGETED PROJECTED NEXT YEAR 6,111 14,125 4,024 5,490 158 215 689 932 0 0 1, 240 (1) 7,488 (2) 0 0 0 0 0 0 NIA N/A 2,038 1,540 116 382 o o o o o N/A Months of Operation During Year: 12 , M-F Hours of Service: 5pm-8am 5pm-11amsat/sunday Holidays: o days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? ~ Time Off 1 1/2 Time Paid None ::::: Other (Specify)' DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Conunents: Retirement Health Ins. Disability Ins. Life Insurance Dental Ins. Vacation Days Holidays Sick Leave $ /Mon th $ /Mon th $ /Month $ /Month $-/Month 14 14 Days Days Days POINT TOTAL 14 2 7 2 7 1. As of OClober I. 1992. lhe Board offered 10 pay 50% of lhe health insurnnce for single covernge for employees working 30 hours a week or over under the Johnson County Socinl SelVices Ageney plan. bUllo dOle no one is enrolled, ',OJ :-") \ ~. We are hoping In pay 100% coverage in 1993. O..>..~..,Y""~ 6 "\ 125 ...is 'f 'I , , AGENCY Emeraencv Housina proiect (Indic~te N/A if Not,App~iCable) DETAIL OF RESTRICTED FUNDS (sourCe Restricted only--Exclude Board Restricted) (', , A. Name of Restricted Fund Federal Emeraencv Manaaement Aaencv 1. Restricted by: 2. Source of fund: FEMA U.s. Government 3. Purpose for which restricted:' Food 4. Are investment earnings available for current unrestri~~ed ,expenses Yes X No If Yes, what amount: NIA 5. Date when restriction became effective: 1987 6. Date when restriction expires: On-aoinq restriction 7. Current balance of this fund: 0 1. Restricted by: Iowa Finance Authoritv state of Iowa 2. Source of fund: 3. Purpose for which restricted: Administrative assistant, office su~ printing & transportation. 4. Are investment earnings available for current unrestricted expenses Yes X No If Yes, what amount: 5. Date when restriction became effective: Mav 1. 1992 6. Dat~ when restriction expires: April 10, 1993 7. Current balance of this fund: N/A --Cost reimbursable I I '- '. '. \ ,... ' 7 126 d1StK ,; . '1 , l '" ., (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund Iowa Finance Authority Assistance 1. Restricted by: Iowa Finance Authority 2. Source of fund: State of Iowa AGENCY Emergency Housing Project 3. Purpose for which restricted: ' House Repairs 4. Are investment earnings available for current unrestricted expenses Yes -L No If Yes, what amount: N/A 5. Date when restriction became effective: May 1, 1992 6. Date when restriction expires: April 30, 1993 7. Current balance of this fund: N/A---Cost reimbursable. B. Name of Restricted Fund Iowa Department of Human Services _ Food Bank 1. Restricted by: Iowa Department of Human Services _ Food Bank 2. Source of fund: State of Iowa -, 3. Purpose for which restricted: Food 4. Are investment earnings available for current unrestricted expenses: Yes ~ No If Yes, what amount: 5. Date when restriction became effective: October 1, 1991 .) 6. Date when restriction expires: October 1, 1992 7. Current balance of this fund: 0 " C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses: Yes _____ No If Yes, what amount: 5. Date when restriction became effective: U 6. Date whnn restriction expires: 7. Current balance of this fund: , ,-/' '", ' . r<. "",.,., .~, '.r..... _.,'.....1 7'" 127 JS6! ~, 'I I , '.. (Indicate NIA if Not App~icable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) AGENCY F.mp.rqencv Housinq proiect r. A. Name of Board Designated Reserve: Operating Reserve 1. Date of board meeting at which designation was made: May 14,199. 2. Source of funds: Gifts from churches, individuals.. . . Contingency for IA Finance Authority , 3. Purpose for whlch deslgnated: F.Sr. rp.dn~t.inn. I:. t.n 'I"qnir.. "ni'i'il"ie' funds for a full-time Director. . 4. Are investment earnings available for current unrestricted expense -X-- Yes ____ No If Yes, what amount: 100~ 5. Date board designation became effective: Mav 14. 1992 6. Date board designation expires: December 31. 1993 7. Current balance of this fund: . 18.698.. . ' B. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. 'Source of funds: 3. Purpose for which designated: c~ 4. Are investment earnings available for current unrestricted expense! Yes No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses Yes No If Yes, what. amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: - , , v , , ~. .... ". a 128 015G,~ . I I , . ~. . . AGENCY HISTORY Agency Emeraencv Housing Proiect (Using this page ONLY, please summarize this history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future pians, Please update annually) The Emergency Housing Project (EHP) is a private, secular, non-profit agency in Johnson County. The Agency's primary purpose is to provide temporary shelter to those without adequate fmancial resources. EHP was started by a group of local churches and human service agencies in 1983 in response to a recognized need. The agency serves County residents, visitors and outpatients to the Veterans Administration, University and Mercy Hospitals. job seekers from across the U.S., and transients. In 1984 the City of Iowa City provided Community Development Block Grant funds to purchase a house on 331 North Gilbert Street that now serves as the shelter. Local churches agreed to provide seed funding and to send representatives to the board. By-laws were amended in 1992 to allow the addition of four additional Board members beyond the 20 currently representing local congregations. The first new appointee is a representative from the V.A. Medical Center. Other key appointments will be made in the future. The numbers of homeless or near-homeless served by EHP continues to grow: lill ill1 00 00 ill!! .l22.1. 1992 (e,1l ~ 675 809 937 948 1042 1265 1400 No niihls 3092 4694 5948 6542 7654 10,493 10.500 S=!! " ~ figure. not figures not 26.528 26.714 ~ milable available meals meals ~ ,....; These' numbers mask the uncounted numbers of others who live on the street, or are fonner guests who come to the shelter for their mail, phone messages, toiletries, a shower, and for advice. EHP has become a main anchor for many in the community. Successful services in the past have brought increased demand, This year's Board has had two retreats to rexamine EHP's mission and objectives. . High priorities are health and safety concerns. Utilizing the medical expertise on our board, we have passed a Communicable Disease Policy and are instituting a number of new procedures for sanitation and safety. . . .TIle overcrowding of the facility largely because of its use as a soup kitchen has been examined, and the Board is committed to work quickly with the city and community agencies to facilitate a transition of this service to ano!her group at a separate location to manage meal distributions to those in need. . . .A Board study has also detennined that the needs of homeless women and children are not being adequately met at our shelter. We have agreed to cooperate with the Domestic Violence project to seek community support to start another shelter for women and children. . . .A second year of funding from the Iowa Finance Authority, and increased community giving, has allowed us to pay night shift workers salaries comparable to other shelters in the area, to add a weekend food coordinator/staff assistant to oversee food preparation and shelter maintenance (previously our seven day Soup Kitchen was only staffed five days,) and to co-share health insurance. . . .TIle addition of two Vista volunteers - one parttime - will help to strengthen the quality of the EHP operations by their plans to develop a training program for volunteers and to work actively with the Board for the development of an improved network on homeless and hunger challenges in Johnson County. P-l 129 "\ "1' - f' , I.. '1'''\ . 1 \.I'.I~'., ",II., cJ5,t '" , , , . AGENCY: Emer~encv Housin{1 Proiect ,.-.. ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: The primary mission of the Emergency Housing Project is to provide short tenn housing and food to all persons who lack adequate financial resources to meet these needs. Such aid will be offered in a safe and healthy enviro'nment and will be extended with sincere regard for the dignity of each guest. An auxiliary mission is to meet their other closely related needs through referrals. B. Program Names with a Brief Description of each: Program I-The Emergency Housing Project provides shelter and referral seIVices to individuals and families on a temporary basis. Staff provides infonnation on appropriate community agencies that can offer assistance with regard to employment, housing, health care, and mental health/substance abuse treatment, with the hope that these clients will fmd pennanent, long-tenn solutions to their problems. . Program 2 . EHP's soup kitchen, designated so by the Iowa Department of Human Services, serves dinner to between 60 and 80 people per evening. During dinner clients socialize and share infonnation, increasing their own social skills and providing each other with pertinent infonnation about other agencies and opportunities for each other. C. Tell us what you need funding for: Funds are sought to meet the growing demands for emergency shelter services in this area. Our total budget calls for the addition of a full time professional administrative director and single health insurance covemge for all eligible employees. Funding requested in this' '"' proposal will pay for night staff who supeIVise the shelter and oversee its maintainance. " ' C.' partially fund the salary of the Food Coordinator/Staff Assistant who oversees meal planning and preparation and supervises the day maintenance of the facility. The Soup Kitclien service is not projected in this budget. ' , D. Management: 1. Does each professional staff person have a written job description? Yes X No_ 2. Is the agency Director's perfonnance evaluated at least yearly? Yes X No _ By Whom: Board of Directors-Staff Advisory Comm, E. Finances 1. Are there fees for any of your services? Yesx. No_ a) If Yes, under what circumstances? If a guest or referring agency has the ability to pay, $9 per night is request ed per person ($4.50 per child). b) Are they nat fees x.. or sliding scale No one is denied shelter on his!her ability to pay, ? . , \"./ '. 130 '. P-2 ~5~f " AGENCY Emergency Housinq proiect cl Please discuss your aqency's fund raising efforts, if applicable: The lisl of Friends of EIIP continues 10 grow. During OUl February Home. With.A.Heart campaign we invite small groups 10 allend a coffee or brul "'" allhe Shelter. We give a IOUl of the house and explain our agency and its needs. Pledge sheets are distributed asking for donations of money. fo 'or time, A large mailing also goes 10 community members. inviting them 10 an Open House and asking for contribulions. A monthly newsleller scntlO OUl donolS. Two fralernal groups have held fund raising events on our behalf. and the Boy Scouts have collected food for OUl Shelter. And we participale in the Hospice Race. F. Program/Services: Example: A client enters the Domestic violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Cdunt 2 (Separate Incidents) I and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. 6. Please discuss how your agency measures the success of its programs. The success of our program is measured by the number of guests who leave the shelter and are no long~r in need of our support services. 'J P-3 131 :)'~\ t}Vi., ,.~.:; 02S~ .. 'I , , ' '\ ".. .. AGENCY EMERGENCY HOUSING PROJECT r, 7, In whal wnys ore you planning for Ihe needs of your service populo lion In Ihe next nve years: I) Health and safety issues are a primary eoncem. We are working with the County Health Department and experts within the community to find ways to improve the ventilation syslem. Ihe methods of sanitation. and to educate staff. guests. and volunteers on methods to prevent Ihe transmission of communicable disease. 2) The Board is commilled 10 working with a local nelWork that is forming 10 address the community challenges 10 deal with the growing numbers of homeless and poor in this community. This includes helping in the ttansition to relocate the Soup Kilchen to an improved selling and under the umbreila of another agency (yet 10 be delermined) and coopernting with Domestic Violence and other groups 10 establish another sheller for women and children. We also will have a voting representative on the Iowa City Housing Fellowship in an effort to fmd more affordable housing for our low income population. 3)A professional fuil time director is very much needed to oversee Ihe management of the Shelter. Under lhis persons direclion. and in cooperntion with the refeml agencies. we hope to a) develop with the clienls plans for daily aClion that wiil lead 10 greater self sufficiency. b) improve volunteer recruiunent and ttaining program. c) be more aClive in fund rnising efforts. d)develop a progrnm of follow up with clients who have left the sheller. and e) step up networking involvement with our coopernling agencies. 8. Please discuss any 01 her prohlems or faclors relevant 10 your agency's programs, fundlog or service delivery: The lack of a full lime administtative director and sufficient budgel for opernting costs and maintenance means that we are nOI delivering our services in as effective manner as we would like. Overerowding of shelter guests and a Soup Kilchen that exceeds the capacity of the facilily to serve in a safe environment sttains the program and budget in many ways, There is an increased volume of wasle 10 be hauled away. disposable plates and cups need 10 be provided for sanitation reasons, and our limited laundry equipment continually breaks down because of overuse. Ventilation systems need 10 be improved 10 reduce the risks of air bome diseases, and the need for cleaning supplies increases as we become more sensitized to safety. More guests are wriving who need help with long distance phone calls and bus transportalion. or who need 10 be placed in shelter isolated from our guests. We are seeing more menlally iiI individuals who seem 10 do weil in our shelter but who tend to stay longer than we should allow. These individuals require more slaff allention than we can give. Finally there is the uncertainty of funding from the state and federal agencies. Although our budget anticipates renewal of these funds, we are apprehensive that Ihis will not happen althe level that we require. (~. , ," 9. Llsl complain 15 ohoUI your services of whlc~ you ore aware: AccessibililY during daytime hours is a common complaint. Although we now have a daytime administtative associate for six hours, we only permit guests who are ill or who have small children 10 stay in during Ihe day, We also do not have enough beds for all of our guests, particularly when Ihe weather is severe, Some guests are concerned about the number of mentally ill clienls who are atlhe house, Other guesls have expressed the opinion that the Soup Kilchen should be in another location. 10. Do you have a wailing 1151 or have you had 10 lurn people away for lack of ahlllly to serve them? Whal measures do you feel con be takeo 10 resolve Ihls problem: EHP has no wailing list. We have nollurned people away, bUI it has been necessary 10 accommodate guests on sofas and on Ihe floor due to the increase number of people and the increased lenglh of stay of some who have found jobs, or are ill and still find difficulty finding affordable housing. How many people ore curreolly on your wailing 11s1? ..ll U. In whal way(s) ore your agency's services publicized: EHP's services are publicized in a variely of ways, Poslers requesting volunteer help, contact wilh olher agencies. newslellers and board minutes (distributed 10 member churehes.) staff appearances at community group meelings and in media sourees, and word of moulh are common means of publicity for EHP, Poslers mlhe bus slation. public library, and police station advertise a place to slay for those in need. \...,,' P-4 132 " .\ dflli " \ , ,-., AGENCY: EMERGENCY HOUSING PROmCf GOALS FOR 1993 --\ , , ..,.../ .G.oaI;., To provide short tenn housing and food to all persons who lack adequate financial resources to meet these needs. Such aid will be offered in a safe and healthy environment and will be extended with sincere regard for the dignity of each guest. An auxiliary mission is to meet their other closely related needs through referrals. Objectives and Tasks: (*committees currently working on these tasks) A. Provide appropriate support selVices a. Adequately staff so that there is an Individual Client plan for each guest that stresses self-help and direction for daytime hours. b. Continue to improve linkages with the community for facilitating community opportunities for selVices. * c. Provide training programs for clients on such matters as job intelView skills, health care, if training is not provided in other agencies. * d. After client leaves shelter and remains in Iowa City community, follow up to see how they are faring. e. Locate child care during the daytime for pre-school children who are at the shelter with their parent(s), so that parent may make necessary contacts for assistance, and children are in appropriate setting. B. Improve management support. a. Increase funding 1. Encourage more community agencies to provide support (example - adoption by fraternity - gifts from selVice clubs) 2. Seek more federal, state and private grants* 3. Contact more congregations for support. 4. Seek increased support from city, county and Coralville, and United Way 5. Improve the Annual Giving Program (1) Plan a major annual event* , (2) Increase the amount of financial support provided from individuals within Johnson County. * (2) Analyze the fund-raising and public relations efforts of the past and present for the purpose of finding what works best and improving future presentations. * (3) Expand the mailing list to potential "Friends of EHP" by increasing current name file from approximately 1200 to 1500.* (4) Involve all board members in fund raising efforts. * (5) Develop recommendations regarding EHP's public acknowledgement of all donors. (6) Work with Budget and Finance Committee and staff to develop a computerized data base to rack donors, * , ~..,I b. Evaluate EHP limitations 1. Population numbers..Should there be a cap on numbers in ihe house?* 133 '\ P-5 .. ') ,...:-:t "",.V.'... nl.l"",:t..,) .Js~i AGENCY: EMERGENCY HOUSING PROJEcr 2: Assess the Soup Kitchen usage. * 3. Assess the unmet needs. * 4. Is there adequate staff supervision?* 5. What are the limits of the house for accepting those with contagion?* 6. Collaborate with VI to secure funding for a study of our clients. How many have mental health challenges, how many are repeaters? Such i nfonnation could help planning process. . 7. Obtain community forecasting infonnation offuture needs.* c. Staff training and development is a continuous process I. Evaluate training given to staff. 2. Assess the health protection measures taken by staff with particular attention to contagion. * d. Examine volunteer program. I. What services are given by volunteers. 2. Reexamine the written guidelines for service. 3. Fonnalize volunteer training. 4. How are volunteers being recruited and retained? e. Policies and procedures to be reexamined in the following areas and compiled into a packet for Board and staff use. I. Personnel * 2. Health * 3. Finances* 4. House Rules* f. Board training plan and orientation packets need to be developed. I. A schedule should be made to arrange that all members of the board spend some time at the shelter when clients are there. C. Continue to facilitate relationships with the community. I. Continue and expand practicurns/field placements with such educational programs such as the School of Social Work, College of Nursing, Department of Psychology, Department of Education, Kirkwood Community College, Vocational Rehabilitation training Gob skills training), Dietary program, College of Medicine. 2. Expand community participation (1) pot lucks in house to meet clients (2) expanding volunteer base 3. Continue to cooperate with all local charity redistribution centers in town (1) Identify human resources (e.g. volunteers) to sort and redistribute unused items. (2) Evaluate the problem of storage of donated clothing in the house. (3) Expand contacts for receiving donated food. 4. Facilitate an alternate community sUUcture to provide food for evening meal for non-shelter clients. * 5. Continue to cooperate with community based efforts to expand the transitional housing program for low income persons wanting to remain in this community. 6 Explore with others the need for emergency housing for women and children. * D. Improve the quality of the environment at the shelter. 1. Obtain better infonnation on safe capacity and frequency which we exceed this. * P-6 '. ~, '. I ._t.. '. I , , , r, , '. c:> I' \..) \ 134 '''~ , 02%8> . ',:'1 " , , " I AGENCY: EMERGENCY HOUSING PRomcr 2. A nightly record of numbers should be presented to Board each month, along with other statistics. * 3. Have a less confusing and noisy environment 4. Provide a place for all persons to sit for meals 5. Improve the kitchen facilities, 6. Develop evacuation protocols and practice. 7. Lockers for personal objects should be provided 8. Improve the security and safety alann systems at the shelter. * 9. Improve the ventilation system. * 10. Improve the interior appearance. window coverings and furniture need attention. * '1 Resources Needed A. A full time administrative director is urgently needed to bring professional leadership to ' , the Board, staff, and volunteers to meet these goals. Our 1993 budget has projected that" person. B. Renovation funding for improved kitchen cooling and storing, relocation of our basement exit ramp to meet code, and new duct work and ultra-violet lights is needed, but, ' not projected in the budget that has been presented. Cost estimates will need to be sought as well as funding from federal and state agencies. J '. P-7 135 "~ .....~.r\ .,. ~". ','1" <_,,I\,; l<l. I dJS~ ""...-,_.,..., '........',. '" HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUOGET YEAR 1/1/93 - 12/31/93 4/1/93 - 3/31/94 v 7/1/93 - 6/30/94 10/1/93 - 9/30/94 . t , , Director T ,pq1i IOi I1ri ~l' 4CS-COmnRlnity Coordinated Child C'arg 7m ~ T.i nn ~~ Tn"" I'Hy Agency Name : Addrsss : Phone : Completed by : Approved by Board : /..-.... COVER PM! Program Summary: (Plsase number programs to correspond to Income & Expense Oetail, i.e., Program 1, 2, 3, etc.) 1. c~ild Care Resource & Referral: Compile information on child care services; recruit child care providers; disseminate information to those seel(ing child care; provide assistance to employers; provide consumer education on selecting child care. 2. Education & Traininq: Provide individual consultations, group presentations and workshops, and resources on child development and paranting topics; coordinate and conduct child care provider training opportunities. ' 3. Toy Library & Resource c~nter: Operate a l~nding1ibrary of toys, learning materials, and other equipment; provide curriculum consultations and IlOrJ:shops for child care center staff and child care home providers. 4. Child Advocacy & OUtreach: Comrnunityeducation on child care issues; advocacy for ChildC:,\ care services to address unmet needs; support Respite Preschool in conjunction with DVIP, JC-ACCAN, and First Mennonite Church; special support to low-income parents seeldng child care. 5. Sic!( Child Care Pilot Proqram: Recruit, train, and support caregivers to provide care for sic!:"mildly ill children; provide referrals to those see1dng care. . 6. Child Care Food Program: Promote nutrition by providing direct reimbursement to registered cMld care home providers for meals and snac1:s served to children in their care; offer nutrition education wor~shops and nutrition information. Local Funding Summary United Way of Johnson County -- Does Not Include Designated Gvg. City of Iowa City Johnson county City of Coralville ' ~ ' "" 4 { /:"':,,",, '" ..;II,,' 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 $ 8,000 $ 9,000 $ 12,000 FY92 FY93 FY94 $ 0 $ S $ 0 S 0 S 0 $ 0 S 0 S 0 , I V 136 "\ 1 ';~f " , , '" AGENCY 4Cs-Comrnunitv Coordinated Child Care IlmIT R\1!fWl'{ "' AClU1\L TIITS YElIR 1lJU;1!:!~U usr YElIR PROJECl'El) 1tEXt' YElIR F.nter Your lIgency I s B.lclget Year -> 4/1/91 - ~~~(~~o- 4/1/93 - 1/11 /02 0';' InA ' -- . . 1. 'IUl'AL OFERllTIlrG IJ.JIlGF:l' (Total a + b) 258,565 284,515 305,597 a. Canyover Balance (Cash frtml line 3, previous allumn) 13,592 19,482 22,481 b. Incane (Cash) 244,973 265,033 283,116 ' _._-~. .. ". 'IUl'M. EXPENDl'lURES (Total a + b) 239,083 262,034 283,116 a. Tldministration 11 , 590 12,137 12 582 b. Prtqram Total (List Progs. Below) 227,493 249,897 I .270,534 I.Resource & Referral* 15,822 18,641 20,041 "'Education & Training 10,717 11,298 ' , 14,061 J.Toy Library & Resource Ctr. 10,431 9,297 10,658 4'Child Advocacy & outreach 5.793 4 721 4.Q74 . , " 5'Sick Child Care Referral pilot 2n~n '~OAn ?n ~nn ' 6.Child Care Food Program 182,670 ' .190,000 ' 200,000" 7. 8. . -..-" . II II II I 3. ElIDlllG IW.I\NCE (SUbtract 1 - 2) 19,4B2 22,4Bl 22,481 4. nr-KIND SUProRl' (Total frtml 14,000 14,000 15,000 Page 5) 5. 11Ot1-cASl1 IISSEIS 6 50n ~.~nn ~.~nn Hotes ard Cements: 4/91-3/92 carryover = 5,500 administrative advance for Child Care Food program + 3,257 for Sick Child Care Referral pilot Program + 10,725 4Cs operations carryover *Infant Caregiver Recruitment Program has been absorbed into the Resource & Referral Program. ..__00_'- \ J " 137 '\,."If~r,_" U~"li::"1 o1SfDK ,. I , , . AcrullL TIUS 'lFAR !lJI:GE.'l'ED lIIl1INIS- PImWI !'RIXIWI u.sr 'lFAR rnoJECI'ED NEXT 'lFAR TMTIOO 1 2 1. I.ocal Furdirq Scm:ces - 26,000 27,000 31,000 8,216 8,638 6,300 T.lm- PJ>I"", a. Johnson County 0 0 0 0 0 0 b. city of Iowa city 0 0 0 0 0 0 c. United Way 8,000 9,000 12,000 2.400 3.402 2.600 d. city of Coralville 0 0 0 0 0 0 e. Univ. of 101m 18,000 18,000 19,000 5,816 5,236 . 3,700 f. 2. state, Federal, 225,197 237,994 1, 894 d.71;Q -List Below I 201,952 7 239 , a. 13,418 16,697 16,694** Res. & Ref. Grant 1,894 7,239 4,419 ' b'Univ. of lA-Sick 4,280 18,000 20,800 0 0 0 Child r.rp Pilot c. , i 700 500 500 0 0 Min grants 350 d. , Child Care Food Prog. 183,554 190,000 200.000 0 n 0 J. Contrillutlonsjronatlons ' I 951 782 750 0 200 200 a. United Way , Desianated Givhn 684 782 750 0 200 200 b. 'other Contributions , , 267 0 0 0 ' 0 0 , 4. Special Events - 3,665 4,134 5.000 1 ,. '~n r.1"t PJ>1"", a. Iowa City Road Races 222 1,634 2,000 300 500 500 b. Direct Mail/Spec1al 3,443* 2,500 3,000 200 750 750 R\T~ntc:: C. 5. Net sales Of serv cas 7,570 5,200 5,400 0 2,414 1,242 6. Net sales Of Materials 0 0 0 0 0 0 7. Interest Income 756 0 600 600 600 0 8. other - Li~ Below 4,079 2 120 '.17' 1.17' 1nn ,no a. Employer Contracts 730 540 750 200 300 100 b. Miscellaneous 3,349 1,580 1,622 1,.172 0 200 c. 'lU,,^L mnw. (Show also on :244,973 265,033 283,116 12,582 20,041 14.061 P:lrll. ?. 11"" 1bl JNa1oIF: IF.I'I\II, lIGENCY 4rR-rol1nmmity rnnrdin.tpd rei ld r.rp r-.. c ',-",' Notes ard Clmnents: *Gross amcunt. Net amount = 2,298. **5% increase based on state fiscal year.3 Not obvious because of change in method of 138 payment. '.', . ....,'t "J'" ,2~~ " ". . ,I'j I , , JNmlE JEri\lL AGENCY' 4rl:l_f"nmn11lni ty f"rv"I,-,l1 n::lh~r1 ,,~~ 1 r1 "::11'"0 ,~\ (continuai) PRCX;RAM m:x;RAM POCGRJ\M m:x;RAM m:x;RAM PRCX;RAM 3 4 5 6 7 8 1. Local F\.llxlirq SotlI:'a;!S - 4,498 3,348 0 0 T,i'* 1'<>1= a. Johnson County 0 0 0 0 b. City of Iowa City 0 0 0 0 c. United Way 7~O '.R4R n 0 d. city of COralville 0 0 0 0 e. Univ. of Iowa 3,748 500 0 0 f. , 2. state, ~aia:;.l ?Rl~ d7~ on nnn nnn nnn " _ l..r a.Res. & Ref. Grant 2,666 476 0 0 , .' b. UI-Siclc Child Care 0 0 20,800 0 ~(.\F Pilnt- Pt'1"'lI)' C'Minigrants 150 0 0 0 --- , d'Child Care Food prog. , 0 0 0 200,000 , , . 3. Contr1b.1t1ons/Donations I . 150 200 0 0 . a. United Way ~i, , DesinMted G vi M 150 200 0 0 b. other ContribJtions 0 0 0 0 " 4. Special Events - , T,j..t. Rol/"IJ , 1 . ?<;n 7<;n n n a. Iowa City Road Races : ' 500 200 0 0 b. Direct Mail/Special ,. , Events 750 550 0 0 C. 5. Net Sales Of services 1,544 200 0 0 6. Net Sales Of Matenals 0 0 0 0 7. Interest Income 0 0 0 0 8. other - IJ.st Below 400 0 0 0 .. . a'Employer Contracts 150 0 0 0 b. Hiscellaneous 250 0 0 0 C. 'lUITIL JNmlE 10,658 '1,974 20,800 200,000 '., I , V I...) Notes and Cam1ents: , 139 " 3a Q"':';\i' (),j)CI':;::l .JSIJ EXml1Jl'lURE IEI'lIIL N3ENCY 4Cs-Communitv Coordinated Child Care AcnJru. 1lUS YEAR /IJU;t;!1llJ M:MIllIS- PROOlWl PROOlWl oor YEAR mm:crm NEla' YEAR 'mATIOO 1 2 1. Salaries 64,781 73,456 82,336 4,160 13,997 10,082 2. ElTployee Benefits 10,384 12,214 14,773 2,627 2,069 879 arrl Taxes 3. staff Develcpnent 88 200 200 80 120 0 4. Professional Consultation 0 0 0 0 0 0 5. l\Jblications arrl SUbscrintions 183 492 600 100 150 200 6. Dles arrl Menterships 162 200 252 152 0 100 7. Rent 0 0 0 0 0 0 8. !)tilities 0 0 0 0 0 0 9. Telephone 1,711 l,9BO 2,940' 375 330 285 10. Office SUWlies arrl 3,575 5,880 6.340 QAA 1.4?<; 41<; Postam> 11. Equipoont 2,783 500 500 200 0 0 Purdtaselll''"tal 12. Equipoont/Office 1,603 2,310 2,450 350 300 ' 1<;0 Maintenance 13. Printirg arrl l\Jblici ty , ., 1,525 2,950 3,105 200 1, 500 700 14. Local Transportation 1,192 2,l60 2.340 1.100 n Q 15. Insurance 1,401 2,300 2,300 1,500 0 0 16. Audit 0 0 0 0 0 0 , 17. Interest 0 0 0 0 0 0 18. other (Specify): Contract Fees 1.0R? 4.AAO h ~nn** Q 0 ].?<;O '19. , Misc. - CCFP 1,238 1,128 1,128 0 0 0 20. Misc. 2,054 1,100 1,430 750 150 0 21. Provider Reimbursement 145,321 150,284 156.122 0 0 n 22. 'IUI1IL ~..... (ShCM also 239,083 262,034 283,116 12,582 20,041 14,061 on Pacm 2 1 " ~5 ~hl Notes arrl cannents: 'Increase due to projected long distance expenses associated with serving Washington Co "Increases 'in this category are due to honoraria paid to presenters for the Sick Child Care Referral training program for which 4Cs will receive a corresponding level of funding. 4 140 , i ' ~ ~ ' 0, , .' , J5t/d ..... , , ("', '~"f'" \.j " I I , -. AGENCY 4rc:::_rnmmnn; ty r'nnrrHn:lf"p(l ("hi lri r;::lt"p EXJ.lEllDrIURE IE.rlIIL '-"' (continued) PROORAM PROORAM PROORAM PROORAM PROORAM PROORAM 3 4 5 6 7 8 1. Salaries 8/001 4,160 10/301 31/635 2. ~loyee Benefits and Taxes 697 362 2/404 5,735 3. staff lJeVe1cpnent 0 0 0 0 4. Professional Consultation 0 0 0, 0 5. Publications and 50 0 100 0 , SUbscrintions 6. D.1es and Memberships 0 0 0 0 7. Rent 0 0 0 0 , 8. utilities 0 0 0 0 9. Telephone 255 255 640 800 ' ., ' 10. Office SUWlies and 425 147 600 2,340 Postaae 11. Equirment 300 0 0 0 PuJ:t:hase1R""tal " . 12. Equipnent/Office , ,. Maintenance 150 50 450 1/000 13. Printin;J and Publicity . 0 0 705 0 14. Local TranspOrtation 0 0 0 1,240 15. Insurance , , " , , 0 0 800 0 16. Audit 0 0 0 0 17. Interest 0 0 0 0 18. other (SpeCify): Contract Fees 250 0 4,.800. 0 19. Misc. -CCFP 0 0 0 1/178 20. Misc. 530 0 0 0 21. , Provider Reim~urscments 0 0 0 156,122 22. , 'J.Ufl\L EXPmID3 (ShOW also 10,658 4,974 20/800 200,000 on 1>;>N'" 11"" ',hl Nates and Camlents: . ',., . i"'\ ,r... I \ .....1 , 4a 141 .25,r ~6'a\~S;, ..:, " , ' AGENCY 4Cs-Cnmmllni ty Cnm"i1inntl'i1 r.hi Id C"rl' SA! ARTrn R:6ITIONS FTE* ACIUAL nrrs YEAR WDGF:l'EIJ % TMr YEAR PImECl'ED NEXT YEAR CHANGE fOOition Titlel last Name last 'Ibis Next Year Year Year ,,,.., i ' See p. 5a for details " Total salaries Paid & FTE* 3.4 3.9 4.3 64,781 73,456 82,336 +12% * F\1ll-Tirne Equivalent: 1.0 = fuTI-time; 0.5 = half-time; etc. RESTIUCI'FD FUNrS: (Complete Detail, Pages 7 and 8) Restricted by: Restricted for: US Gov't./lOIIa DOE CCFP 183,554 salaries, benefits lOlla DHS R&R Grant operational expenses 13,418 190,000 16,697 200,000 +5% 16,694 ar.* o MATCHING GRlMIB GrantorjMatched by: nHffiID SUProm' DETAIL Services/Volunteers clerical @ 5.00/hr. Material Goods Space, utilities, etc. Office & utilities Fn,. 1 Y(3~r other: (Please specify) . See note at bottom of p.3 regarding 5 method of payment change (uhy Budgeted Next Year figure is smaller than This Year Project~d). 142 5,000 5,000 6,000 +2ar. 0 0 0 NA 9,000 9,000 9,000 ~ 0 0 0 NA , I '-' 11,000 14,000 15,000 +7% \ furAr. IN-laND SUProRl' . -, '. f ,~ I" r*" ,)) . tilSr,f ., ''''''',.". '" RJ\!!,RTID ro3lTIONS Fl'E* " Position Title/ last Name last '!his Next Year Year Year Director/Griep 1.0 1.0 1.0 -- >Admin. Asst./Hulm .24 .42 .4 -- >>Ed. So Tr. Coord. /Winborn .74 .71 .8 'I'<'1l' T.ihr.rion -- >>>Sick Child care/Countryman .05 .1 0 lW3v ("nn~n' **** . -- Slck Child care/Noyer 0 .36 .63 Prng. r.nnrn. -- CCFP Admin./River .8 .8 .8 -- CCFP prog. Asst./Goepferd .38 .38 .38 -- CCFP Admin. Asst./Hulm .28 .22 .38 -- -- ..M9 .JJl3 ~ 'J>Admin. Asst. position vacan 'Dec 199 - m >>Ed. So Tr. Coord. - Toy Libr rian decr ase -- prolonged lllness. >>>Sick Child Care Development Coor inat r wa >">Sick Child Care Program Coo dina ~ siti Aug. 1993. 'I I , , MENCY 4Cs-Communitv Coordinated Child Care AClUAL 'llITS YEAR !JJn;t;lW % IAST YEAR mlJECl'ED NEln' YEAR CII1INGE 20,039 20,000 21,000 +5% 3,526 5,711 6,054 +6% 12,451 12,280 14,370 +17% 893 1.947 0 -10rnb 0 5,320 9.277 +74% 17,875 18,576 19,319 +4% 5,927 6,421 6,681 +4% 4,070 3,201 5,635 +76% . , , " fi4.7Rl 7~ 4~" e2,336 +1?~ . . .," , d April 199 ; temporary worker Apri -Aug. 19 2 n Fl'E from last Year to This Year d e to ..' " a planned emporary po ition. n began 9/9 and is cur ently funde through , . , \ 'J * Full-time equivalent: 1.0 ~ full-time; 0.5 ~ half-time; etc. ,....... \ ,.:\ \ tl",),,,,:-:) Sa 143 \ JSr,r -. '1 I , nGENCY 4Cs-Community Coordinated Child care BENEFIT DETAIL ACTUAL THIS YEIIR BUDGETED TIIXES AND PERSONNEL BENEFITS LAST YEIIR PROJECTED NEXT YEI\R (List Rates for Next Year) TOTIIL ==> 10,384 12,214 14,773 n , ' FICA 7.65 \ x $ 82,336 4,956 5,619 6,299 Unp.mployment Compo .76 \ x $ 82,336 464 558 626 Worker's Compo .30 \ K $ 75,655 196 245 275 .69 6,681 Retirement 0 '\ x $ 0 0 0 0 f1ealth Insurance $154avgper mo.: 4 indiv. 4,588 * 5,612 ** 7,393 *** $ per mo.: famlly Disablllty Ins. \ K $ o o o o o $ 0 per month Life Insurance o o o Other % K $ Child r.er" , ~11 'eo l~n flow Far Below the Salary Study Committee's Recommendation is Your Director's Salary? -2,856 -3,811 -3,763 Sic Leave Policy: Maximum Accrual 720 Hours ~ days per year for years --1-- to ~ Months of Operation Our n9 Year: 12 ______ dsys per year for years _____ to _____ Hours of Service: M-F, 9-5 IstWed. of month 5-7 c.m. f1olidays: 1""", \",. Vacation Policy: Maximum Accrual ~ flours 18 days per year for years 1 to all ------ ----- ----- 7 days per year ______ days per year for years _____,to _____ Work Week: Does Your staff Frequently Work Mors flours Per Week Than They Were . f1ired For? x Yes No flow Do You Compensate For Overtime? x Time Off 1 1/2 Time Paid ----- None ----- Other (Specify) DIRECTOR'S POINTS AND RATES STnrF BENEFIT POINTS Comments: Minimum Maximum *Health Insurance-3 Retirement 0 $ 0 /Month 0 0 individuals (1 indiv f1ealth Ina. 12 $ 185 /Month 0 12 coverage for 10 mo.) DIsability Ins. 0 $ 0 /Month 0 0 **Health Insurance-4 Llfe Insurance 0 $-L-/Month 0 0 individuals (2 indiv Dental Ins. 2 Lll__/Month n , part-time, part yr., Vacation Days 18 ..liL- Days, 0 14 prorated) 110 lidays 7 7 Days 2 6 **Health Insurance-4 ------ ------ S lck Leave _Ul..- ..liL- Days 0 14 individuals (2 indiv 57 part-time, prorated) POINT TOTAL 2 48 llLSO See below ../ NOTE: In the past, 4Cs covered the entire cost of a single health insurance policy with no regard to hours worked. Due to a policy change, 4Cs now covers the cost of a single policy on a prorated basis for PT employees working 20-35 hourslweek, except for CCFP Administrator n who continues to receive full benefits. 144 , i \ ~~,,'" ;", cifJll '. 'I I , '- (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) AGENCY ~Cs-Cornmunity Coordinated Child Care A. Name of Restricted Fund Child Care Food Proaram 1. Restricted by: United states Government 2. Source of fund: U.s. Gov't via the IOlla Department of Education reimbursements to registered child care home 3. Purpose for which restricted: providers for food served to children, admln. expenses associated with proqram operation 4. Are investment earnings available for current unrestrlcted expenses? Yes x No If Yes, what amount: 5. Date when restriction became effective: 1979 6. Date when restriction expires: NA 7. Current balance of this fund: 4,976 B. Name of Restricted Fund, Resource & Referral Grant 1. Restricted by: Iowa Department of Human Services 2. Source of fund: U.S. Gov't via Iowa Department of Human Services ,~ 3. Purpose for which restricted: staff salaries & benefits, operational exoens~s 4. Are investment earnings available for current unrestricted expenses? ~ Yes --1L- No If Yes, what amount: 5. Date when restriction became effective: Ju1v 1, 1992 6. Date when restriction expires: June 30, 1993 7. Current balance of this fund: 0 C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? _____ Yes _____ No If Yes, what amount: 5. Date when restriction became effective: , \...) 6. Date when restriction expires: 7. Current balance of this fund: , 7 145 ...)" \:f\\' l.;;)J'.JY.l cl5fo8 .. I \ '" AGENCY HISTORY Agency 4Cs.Communitv Coordinated Child Care (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. c' Please update annually.) In 1972, responding to a study by the League of Women Voters, 4Cs was formed with the goal of developing services in Johnson County for youth and children. Our purpose is to promote the well- being of children and their families by providing programs which assist parents, child care providers, employers, and others with their child care and child-related needs. Over the past year, in the Resource & Referral program, 1,192 parent intakes were conducted, 240 individual child care providers were listed, and our Directory of Child Care Services had 46 child care center and preschool entries (first published In 1974, 6,000 are distributed annually). We emphasize the importance of choosing quality child care through individual consultations, group presentations, and printed materials. Due to budgetary factors and administrative streamlining, this year all statistics and budgetary matters pertaining to the Infant Caregiver Recruitment Program are now included in Resource & Referral Program summaries. The Education & Training Program offers individual consultations, group presentations, and resources (ex. printed materials, videos) to parents and child care providers on child development, parenting, and topics specific to those in the child care profession. We offer Provider Orientations, Mandatory Reporters of Child Abuse classes, Child Care Food Program workshops, Toy Workshops, and Adolescent Child Care Provider classes. Parent education and child care provider training has often been fragmented. Our efforts this year to address the need include the development of a monthly series of workshops aimed at parents and child care providers in which a variety of parenting and child care topics will be offered. This program was developed in cooperation with the ICAC-IAEYC, Family Child Care Coop. Assoc., Neighborhood Centers, Parent Education Task Force, and the ISU Extension Office. We continue to explore other ways to coordinate efforts In Johnson County. c:' The Toy Ubrary and Resource Center, started in 1985 through a Gannett Foundation grant, continues to be a heavily utilized resource. Last year we secured funds to offer scholarships to low-income participants. We have over 200 members, though we have reduced our publicity efforts somewhat because of the labor intensive nature of circulation tasks. We continue to utilize volunteer assistance heavily In this program and actively seek donations to replace worn toys. ' Over the past year, child advocacy efforts have focused on efforts to make information on child care financial assistance through the state available to parents, child care providers, and others who may come into contact with eligible families. We produced a Resource Guide which is now being used in other Resource & Referral agencies in Iowa. We provide informed counseling to encourage utlUzation of existing programs. This year, we plan to advocate vigorously for Increased funds to assist parents with their child care costs. We continue to co-sponsor local "Week of the Young Child" activities. We also continue to provide support for the Respite Preschool serving families who reside or have resided at the Domestic Violence Intervention Program shelter. We are seeking funds to address the emergency and respite child care needs of families with children identified as being "at risk". 4Cs continues to be the local sponsor of the federally funded ChUd Care Food Program (sponsors since 1979). The program provides reimbursements and nutrition education to registered child care home providers. We see steady program growth each year due to Increased participation and increased reimbursement rates. One of the most significant changes over the next year is the development of a statewide network of child care resource & referral programs. Made possible through funds allocated through the Child Care & Development Block Grant Program, this will necessitate some changes for 4Cs both administratively and programmatically (ex. Washington County is now part of our service area). Most prominently, .,,--,,' however, it means thut services throughout the state will be coordinated and unified with the goal of providing optimal services to the diverse clientele who use Resource & Referral services. P-1 146 , I , "II , ;lSto? AGENCY 4rQ-r.ommlloir.v r.onrilin~t~il r1,i lr1 r~rp ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: "Cs' primary purpooe is to promote the 1Iell-l1P.ing of children and their families by assisting ?amnts, c'litd care providers, employers, and others 1'Iith t'leir child care and child-related needs. B. Program Name(s) with a Brief Oescriptibn of each: 1. Child Care Resource & Referral: child care services listings (centers and home providers); referrals to t"ose sse!:ing clJitd care; assistance to employers; consumer information on selecting cl1ild care. " ' 2. Education & Traininq: individual consultations, group presentations, resources on child cevelopmant and parenting topics; chi'ld care provider training. 3. Toy Library & Resource Center: lending library of. toys, learning materials, other equi;lment; curriculum consultations and 1IOr'(sl1ops for parents and providers. 1.1. Cl\ild Advocacy & outreach: community education; advocacy for child care services that address uornet needs; Respite Preschool support. 5. Sic!( Child Care Referral: recruit, train, suppqrt caregivers to provide care for sic!e/mildly ill children; provide referrals to those needing care. 6. Child Care Food Proqram: reimbursements to registered clJild care home providers; nutrition education. C. 'Tell us what you need funding for: Salary and benefits for Executive Director, part-time Administrative Assistant, part- "-_, Toy r,ibrarian/Education and Training Coordinator for agency administration and coordination of all programs (except the Child Care Food program) and operating costs, for the same. ' D. Management: 1. Does each professional staff person have a written job description? Yes x No 2. Is the agency Director's performance evaluated at least yearly? Yes x No By whom? lloard of Directors El:ecuti ve Committee E. Finances: 1. Are there fees for any of your services? Yes ): No o a) If Yes under what circumstances? Resource & Referral: sliding scale fee to obtain list{waived for low-income & employees of companies with 1I110m we have an agreement); fees to list for centers. Education & Trainincn fees are variable for training attendance. Toy Library & Resource Center: membership & damage deposit (membership fee waived for ICll;-incClloo users). Sic'( Child Care Referral: under development. b) Are they flat fees x or sliding scale x ? 147 P-2 ''''\', '....('. ~\.f \..;J:-.:' tl\i'x "J ":,1 02S(o~ :, " , , , I I .1 '\, '- AGENCY 4Cs-Community Coordinated Child Care c) Please discuss your agency's fund raising efforts, if applicable: Grant applications to government and private sources; requests to service clubs and churches; participation in Hospice Road Race; direct mail; special/", projects (eg. quilt raffle, sale of t-shirts, etc.) : F. Program/Services: _ Example: A client enters the Domestic Violence Shelter and stays-for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comD1ete budget years. Enter Years - 90-91 91-92' 1. How many Johnson County 1a. Duplicated 13,602 9,034 residents (including Iowa Count city and Coralville) did lb. Unduplicated your agency serve? Count 7,096 6,033 2a. Duplicated 2. !low many Iowa city residents Count 9,985 6,746 did your agency serve? 2b. Unduplicated Count 5,269 4,444 Ja. Duplicated J. How many Coralville Count 1,650 1,476 residents did your agency Jb. Unduplicated serve? ~- Count 910 1,043 (;1 4a. Total 15,217 13,083 4. !low many units of service 4b. To Johnson did your agency provide? 15,099 12,297 County Residents 5. Please define your units of service. "Resource & Referral: phone call, personal contact, child care directory Education & Training: phone call, personal contact, education & training presentation attendance Toy Library & Resource Center: one membership, cirCUlation, education or workshop attendance, telephone call, personal contact Child Advocacy & Outreach: phone call, personal contact,,-,Respite PreschOOl attendance Child Care Food Program: phone call, personal contact, adults & children participating in the program 6. Please discuss how your agency measures the success of its programs. Evaluation forms are sent with every referral and distributed to participants at each education & training session. Generally, gauge programs by usage figures. Conduct periodic agency assessment survey (last done in 1989). 'Due to the continued streamlining of the way in which "client" is defined, there was an overall decrease from 90-91 to 91-92. Specifically, we did not count the number of children on each intake nor the number of children served by the Toy Library. Compa:,~ isons between 90-91 and 91-92 figures do not accurately reflect differences in the number of clients served. P-3 "Resouce & Referral program includes statistics pertaining to the Infant ea~egiVet-~ Recruitment Program. 148 ' " ~$f , -, , , -. --, AGENCY 4cs-Corrrnunitv Coordinated Child Care 7. In what ways are you planning for the needo of your service popula- tion in the next five years: 1. Continue to recruit i'fOviders to address child care needs IllJere rer.mests p.):ceed resources (ex. Before and After School care). . 2. On-going assl]ssment of the need for child care provider training and support. continue efforts to coordinate child care provider training pro(jrarrrning in tlJe community and expand selection of wor':shops. 3. Continue efforts to coordinilte parent education prO\lramming and expand selection of workshops offered. i. Increase visihility in the husiness community and promote more employer support of child care services for their employees. 5. ContinQe to advocate at local, state, and national levels for child care subsidy fund~ 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: ' Our primary need continues to be staffinrr. Due to budgetary constraints, the Administrative Assistant position lias vacant for 1 months and remains a part-time position. Huch further expansion of the Education & Training-program is inl1ihited hecause the position is part-time. T1e, Infant Caregiver Recruitment Program has been significantly curtailed due to lack of resources. "-'. 9. List complaints about your services of which you are aware: Sometimes people object to our fee for tl1e computerized,listin~s of child care 110me providers and occasional care providers. OCcasionally people will say that vacancies indicated on tlJe child care home provider listings are full by the time they call (though records are frequently u;Jdated, 'due to a variety of factors this wi 11 continue to occur). 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: I. Though we actively recruit providers to address specified needs, it is still not alllaYs possible to meet tie demand (esp. Before & After School care for specific schooL districts and age ranges in August). 2. In terms of age range, infant care requests continue to comprise the largest percentage. We continue to seel{ funding to support the Infant Caregiver Recruitment Program. 3. Though we !Jave secured funding to begin to address the need for care for mildly ill children, Ire are not alilaYslable to provide. rp,ferra 1,9 for ot'ler special needs How many people are current y on your waltlng llst? Nn .Hll.Hnns. 11. In what way(s) are your agency's services publicized: Classified ads in local nel/spapers, press releases for special events, II0r!{shops and meetings, flyers, UI taped information system, Puhlic Access cl1annel, agency brocl1ure, nel/sletters, child. care directory, employer referrals, yellCl/ pages, corrrnunity numbers section, Chaml1er of Commerce, I10rd of mouth, United WilY brochure, Jrnlnson County Social Services Index, newspaper feature stories, spea~ing engagmnen ts ,....) 149 P-4 , :v. . .~r IJ(JY,.,):'<~l ..J.Sfc8' I , , 4Cs-COMMUNITY COORDINATED CHILD CARE AGENCY GOALS FORM I'" FISCAL YEAR 1994 (April 1, 1993-March 31, 1994) PROGRAM 1 - Child Care Resource and Referral GOAL: To provide information about local child care to residents of Johnson County. OBJECTIVE A: Provide telephone or walk-in resource snd referral services, 40 hours per week to an estimated 2500 individuals including parents seeking child care and child care providers seeking clients. TASKS: 1. Provide full-time office coverage with at least one staff person available to conduct parent intakes and answer questions concerning child care referral and resource information. 2. Recruit, train, and supervise 5-10 volunteers and interns to assist with office tasks. 3. Compile information on Johnson County licensed child care centers, preschools, etc. for . ! dissemination. a. Annually gather and update information ,from each 1 i censed center and preschool. ( b. Publish information in the Johnson County ~. Directory of Child Care Services. c. Distribute 6,000 copies using distribution lists and requests from individuals and organizations. .;\ . 4. Compile information on child care homes for dissemination. a. Recruit child care home and occasional care providers to list with 4Cs. b. Maintain and continually updats computerized listing of child care home and occasional care providers. c. Screen list to match needs of those seeking child care. d. On a monthly basis, get copy of Department of Human Services rsgistered child care homes. 5. Maintain file of other child care options (ex. playgroups, bartering, etc.) 6. Advertise services regUlarly in local newspapers and as needed via flyers, posters, and radio 'announcements. 7. Maintain and update information on community resources and refer people as needed. \..) P-5 150 , '. , "', 025fti , , ,". " ".'1 I , , - Agency 4Cs-Community Coordinated Child Care /~, Child Care Resource and Referral - Continued OBJECTIVE B: Offer child care consumer education information to an estimated 400 people through group presentations and individual phone or walk-in consultations. TASKS: 1- Provide full-time office coverage with at least one staff person available to offer child care consumer education materials and consultations to individual callers or walk-ins. 2. Publicize availability of child care consumer education seminars through agency brochure, contacts with employers and community groups, and networking with other local agenc~es. 3. Distribute printed materials on child care , I alternatives and selecting child care to individuals , and groups upon request: ' I a. Maintain and update consumer education information files by copying and fil ing artjcles, etc. , I b. Develop, print, and distr,ibute original agenoy I ,"" consumer educationinfo'rmation. I , I '--' c. Offer printed materials to individual callers and ! walk-ins in conjunction with consumer education consultations. i d. Provide printed materials to those attending , consumer education seminars. i 4. Select and purchase child care consumer education , materials for Resource Center Lending Library. OBJECTIVE C: Assess underserved/unmet need areas and conduct targeted recruitment campaigns to address need. TASKS: 1. Compile feedback on services gathered through follow- up surveys. 2. Conduct periodic community needs assessment surveys. 3. Recruit providers through a variety of methods to address identified needs. u P-6 '\ 151 'V ~C' O(~))Q ~54? .':'.:, " \ , I '" Agency 4Cs-Community Coordinated Child Care (", \ ' Child Care Resource and Referral - Continued OBJECTIVE 0: Provide special support to child care home providers who care for infants. TASKS: 1. Loan equipment (ex. port-a-cribs, high chairs) to infant caregivers. 2. Offer training workshops specifically designed for infant caregivers. ,',' 3. Publicize availability of equipment through newsletters, child care provider workshops, word of mouth, etc. OBJECTIVE E: Maintain existing contracts and set up new contracts with local employers for resource and referral services. TASKS: 1. Contact local employers to offer 4Cs services as an employee child care benefit~ 2. Through oral presentations and written materials outline advantages to employers of employer- supported child care. 3. Write contracts which outline the terms of agreement concerning services provided and costs for employere interested in offering 4Cs eervices to their employees. o , ' 4. Provide any follow-up services agreed upon by both parties (ex. annual reports on employee use of servicee) . RESOURCES NEED~D TO ACCOMPLISH PROGRAM TASKS: I. Staffing: 1 full-time (Executive Director) 2 part-time (Administrative Assistant, Education and Training Coordinator) 2. Five to ten volunteers 3. Two phone lines 4. Office supplies 5. Office equipment and equipment maintenance 6, Insurance 7. Typesetting and printing for 6000 copies of Child Care Directory and other agency publications 8. Publications, subscriptions, and other resource materials 9. Office space and utilities (in-kind) Cost of program 4/92-3/93 $18,641 4/93-3/94 $20,041 I I v: '. 152 P-7 I ~.' ,',~t~ _ ~.. ii' ~~8 . "'.", -. , "', I , ' Agency 4Cs-Communitv Coordinated Child Care "" AGENCY GOALS FORM PROGRAM 2 - Education and Training GOAL: To offer child development education'and training programs, resources, and services to parents and child care home providers. OBJECTIVE A: Conduct monthly child care home provider orientation sessions which are mandatory for those listing with the 4Cs referral service. TASKS: 1. Advertise referral service in local media, agency brochure, newsletters, etc. and inform interested parties of orientation requirement. 2. Maintain and update printed materials for orientation packets to distribute to each participant. OBJECTIVE B: Offer monthly workShops to an estimated 200-300 child care home providers, child oare center staff, parents', and the community at-large. ..-., TASKS: 1- Determine curriculum, purchase educational support " ' materials, and engage 15-20 individuals with specialization in appropriate areas to conduct workShop segments. 2. Publicize workshops through newsletters and flyers. 3. Develop and assemble workShop packets for participants. 4. Distribute workShop evaluations to participants. Evaluate results and modify program as needed. OBJECTIVE C: Provide monthly training class required for mandatory reporters of child abuse. TASKS: 1. Organize programs to fulfill state requirements for mandatory reporters of child abuse. 2. Engage presenter to conduct training sessions each month. 3. Schedule classes each month at 4Cs office and publicize through newsletters, other child care provider training classes, and word of mouth. \..1 P-8 153 \ '~ '?\" c.\e~) ...../f~} cZ~ ..' ~ '" Agency 4Cs-Community Coordinated Child Care Education and Training - Continued OBJECTIVE 0: Conduct specialized child care provider training programs in response to specific community requests (ex. Adolescent Child Care Providers). TASKS: 1. In response to requests, develop appropriate training curricula. 2. Research, develop, adapt, or purchase materials for use in training program. 3. Develop training packets as needed to distribute to training participants. 4. Determine training site, schedule presenter(s), and publicize training through newsletters, flyers, and word of mouth. 6. Distribute training program evaluations to participants. Evaluate results and modify program as needed. OBJECTIVE E: Offer child development and parenting education information (ex. developmentally appropriate activities, discipline and positive child guidance, etc.) to an estimated 300 people. TASKS: 1. Maintain and update educational resources on a variety of child-related topics. 2. Provide consultations and resource materials to individual callers and walk-ins. 3. Publicize availability of seminars and workshops through agency brochure, newsletters, word of mouth, and targsted contacts. 4. Conduct seminars and workshops to employers and other community groups; distribute educational materials as needed. P-9 '" , , , ('-, i. ' 1"""', \""':>1" .' I ' V 154 \ e25f1'1 -. , '''''; ~,~~,~ ..),)X~.'JrQ Agency 4Cs-Community Coordinated Child Care ~ Education and Training - Continued OBJECTIVE F: Produce the quarterly newsletter Providers Press which links child care professionals, early childhood educators, and family/children's service providers. TASKS: 1. On a quarterly basis, solicit articles from the various segments of the child care ,ear 1 y chil dhood education, and fami 1 y/children' s services community. ' 2. Engage an individual on a contract basis to edit, design, and layout newsletter. 3. Print and distribute 600 copies of the newsletter. 4. Seek funding from local businesses for production and distribution costs. RESOURCES NEEDED TO ACCOMPLISH TASKS: 1. Staffing: 1 full-time staff (Executive Director) 2 part-time staff (Education'and Training Coordinator, Administrative Assistant) 2. Approximately 15-20 r'esource people to tellchchi 1d care provider conference training segments, conduct workplace seminars, and mandatory reporter training 3. Printing and postage for workshop schedules, orientation meetings, provider packets, training program schedule, curriculum materials, and newsletter 4. Two phone lines 5. Office equipment and equipment maintenance 6. Program supplies 7. Donated space to hold orientations, workshops, meetings, and training programs 8. Insurance 9. Publications, subscriptions and other resources 10. Office space and utilities (in-kind) Cost of Program 4/92-3/93 $11,298 4/93-3/94 $14,061 P-10 - c:J5tr;g I! 155 i I , , , . i i I I I I \ , . I , \ .. 'I , , ' Agency 4Cs - Communitv Coordinated Child Care (' AGENCY GOALS FORM PROGRAM 3 - Toy library and Resource Center GOAL: To provide specialized services for parents and providers through a lending library of various toys and other curriculum materials for children ages infant through 12 years. OBJECTIVE A: Operate a toy lending service for an estimated 250 members which includes parents, providers, licensed centers, and other community members. TASKS: 1. Schedule part-time Toy librarian to conduct daily operations, maintain records, and supervise volunteers. Daily operations include: selection, purchase, cataloging, circulation, and maintenance of toys and other resource materials. 2. Recruit, train, and supervise 5-10 volunteer assistants. 3. Publicize lending service through agency brochure" training programs, newsletters, newspaper article features, resource and referral information, and word of mouth. 4. Assist members with selection of toys. 5. Solicit donations of toys through agency brochure, Volunteer Action Center, newspaper article features, and direct requests to manufacturers or retail stores. ,,- t"...! 6. look for alternatives to funding and support for operation of toy library. OBJECTIVE B: Assist at least 3 licensed child care centers with curriculum planning and programming of developmentally appropriate activities for children. TASKS: 1. Publicize curriculum consultations through direct mailings or phone contact with licensed centers. 2. Work with the Department of Human Services on eeouring referrals for those in need of assistanoe. 3. Schedule consultations according to requested needs, avoiding conflicts at 4Cs office; provide on-site consultations as needed. ,_/ '\ P-ll 156 , ) ",' " " . J~8 .. 'I " . , - Agency 4Cs - Community Coordinated Child Care -...., Toy Library and Resource Center - Continued OBJECTIVE C: Conduct toy workshops to include topics such as: toy safety, selecting appropriate toys, repairing toys" and making your own toys." .".... TASKS: 1. Develop curriculum on various topics utilizing available resources and purchase needed materials. 2. Publicize workshops through news releases, flyers, newsletters, and direct phone contact. RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: i' 1. Staffing: 2 part-time (Toy Librarian, Administrative Assistant) ! 2. Program supplies, toys, and curriculum materials 3. Phone line 4. 6-10 volunteer assistants 6. Printing and postage for workshop schedule and Toy Library and Resource Center promotional activities 6. Insurance to cover library inventory ,~ 7. Office space and utilities (in-kind) Cost of Program 4/92-3/93 . 4/93-3/94 $ 9,297 $10,668 .,.{.' II o P-12 157 \ '0\ ~ ~'. ~1U\w:~;~. rJSfo8 ~. . '1 " , j Agency 4Cs - Community Coordinated Child Care 0, AGENCY GOALS FORM PROGRAM 4 - Child Advocacy and Outreach GOAL: To conduct community education activities on child care issues and offer specialized support to Johnson County families with chi ldren who have been identified as being "at risk". OBJECTIVE A: To increase community awareness concerning issues relating to child care. TASKS: 1. Annually co-sponsor "Week of the Young Child" activities with the Iowa City Area Chapter of the Iowa Association for the Education of Young Children. 2. On a request basis, conduct presentations on child care issues and services. 3. Respond to interview requests with local media or write articles regarding child care issues. OBJECTIVE B: Assist low-income parents who are going to school or entering the work force with locating financial (' assistance to pay for child care as well as locating the .: child care. TASKS: 1. Maintain regular contact with organizations (ex. Department of Human Services, PROMISE JOBS, etc.) to keep up-to-date on the status of financial resources available through these programs and eligibility requirements and procedures. 2. Conduct staff in-service training on eligibility requirements and procedures of the above programs. i 3. Assist low-income parents seeking referrals by providing information on eligibility and potential financial assistance through existing programs. 4. Provide information to child care providers concerning the policies and procedures associated with financial assistance programs. 5. Through networking with other community agencies, help people become aware of the resources available. OBJECTIVE C: Advocate for child care services and for financial assistance resources that address the needs of low-income famil ies. , } v \ P-13 158 '/ '~, '. . ,"; .2.5" ""C....., .. '-. , ','1 " , Agency 4Cs - Community Coordinated Child Care '--'" Child Advocacy and Outreach - Continued TASKS: 1. Network with other community agencies, organizations, and individuals to assess community needs, design and develop programming, and seek funding for program implementation. 2. Participate in the Johnson County Coordinated Services network by serving as the child care contact. 3. Advocate at the local, state, and national levels for funding and services to assist low-income families with their child care needs. i I I I !--- ; , I I , I 4. Increase community awareness on the need for affordable child care alternatives for families with children identified,as being "at risk". OBJECTIVE D: Provide support for the operation of a Respite Preschool which provides an enriched environment for high risk children, ages 18 months - 5 years, and respite care for the parents. TASKS: 1. Work with the Johnson county Area Council on Child Abuse and Neglect and the Domestic Violence Intervention Program to maintain financial and material support of this program. 2. Provide financial support through meeting staff payroll on a reimbursable basis. . 3. prov'ide in-kind support through the use of office space, telephone line, office materials and equipment, and complimentary Toy Library and Resource Center membership. RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: 1. Staffing: 1 full-time (Executive Director) 2 part-time (Administrative Assistant, Toy Librarian/Education and Training Coodinatorl 2. Phone lines 3. Office supplies and office equipment maintenance 4. Printing and copying costs 5. Insurance 6. Office space and utilites (in-kind) ~ Cost of Program 4/92-3/93 $4,721 Cost of Program 4/93-3/94 $4,974 159 '\ p-14 ~~ C\c 02563 ...' I I , ' -" Agency 4Cs - Community Coordinated Child Care ,,--.., I . AGENCY GOALS FORM PROGRAM 5 - Sick Child Care Referral Pilot Program GOAL: To develop a pool of caregivers to care for children unable to attend their usual child care program or school due to illness; to provide referrals to families in need of this type of care. OBJECTIVE A: Recruit 15-20 caregivers to participate in the program. TASKS: I. Advertise through newspapers, child care providers associations, flyers, brochures, newsletters, word of mouth, etc. 2. Solicit speaking engagements to pUblicize the need for caregivers. OBJECTIVE B: Offer specialized caregiver training program 3-4 times per year. TASKS: 1. Design training program specifically geared towards the care of sick/mildlY ill children. 2. Engage 5-10 presenters to conduct training seesions. c. ,,,.,. 3. Assemble and distribute training packets to participants. OBJECTIVE C: Provide telephone and walk-in referral services to an estimated 350-450 individuals seeking this type of care. TASKS: 1. Advertise program through a variety of methods such as newspapers, newsletters, brochures, etc. 2. Conduct monthly or bimonthly orientations for families who may seek referrals. 3. Set up database of caregivers and update it as needed. 4. Provide office coverage to conduct parent intakes and answer any questions about the program. 5. Conduct follow-up inquiries regarding services through a written survey and telephone calls. Conduct overall evaluation of services and modify program as .' needed. v P-15 160 '\ I.' t ., ,.>1 .- ,)5,g \ '" " , '-.-- \...1 <h':;\t Ol'))~...itf.~'l " Agency 4Cs - Communitv Coordinated Child Care Sick Child Care Referral Pilot Program - Continued RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: 1. Staffing: 1 full~time (Executive Director) 1 part-time (Sick Child Care Referral Program Coordinator) 2. Phone lines 3. Office supplies and office equipment maintenance 4. Printing; postage, and copying costs 5. Insurance 6. Office space and uti lites (in-kind) 7. Honoraria fund for presenters Cost of Program 4/92-3/93 $15,940 Cost of Program 4/93-3/94 $20,800 P-16 161 c25ftJ! ----:-., i i ! , I ! i I i i I I I I I . ''.1 'I , , " " , . "'1 , , , Agency 4Cs - Community Coordinated Child Care ,.-., , AGENCY GOALS FORM PROGRAM 6 - Child Care Food Program GOAL: To Provide monetary (reimbursement) assistance sO,nutritious meals may be prepared and served to children, and to assist children in developing desirable eating habits and positive attitudes toward a variety of foods. OBJECTIVE A: Provide nutrition education to 60-70 day care home providers in Johnson County and to monitor their, adherence to program nutritional and recordkeeping requi rements. " TASKS: 1. Conduct home visits 3-4 times per year to each of the providers enrolled in the program~ i 2. Receive, evaluate, and provide feedback on menus submitted weekly by each provider. 3. Provide four eduoational workshops for enrolled providers per year, and ensure attendance at one or more workshops by each enrolled provider per year. (,> , 4. Provide nutrition and program requirement infor- mation in a monthly newsletter. 5. Reepond to requests by enrolled providers for additional information and guidance. Publicize program and enroll new providers in ' , 6. program upon request. OBJECTIVE B: Provide reimbursements to 60-70 enrolled day care home providers for meals and snacks served to their day care ch i1 dren. TASKS: 1. Receive and process weekly menus, meal records and requests for reimbursements. 2. Write and mail checks to reimburse providers. 3. Maintain contact with the funding agent, the Iowa Department of Education, Child Nutrition Division. , J '...... P-17 162 '\ "/"" ,J$~ -. f' , , v ~6~~ -, Agency 4Cs - Communitv Coordinated Child Care Child Care Food Program - Continued RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: 1. Staffing: Three part-time (Child Care Food Program Administrator, Child Care Food Program Assistant, Child Care Food Program Administrative Assistant) 2. One phone line 3. Telephone answering machine 4. Office equipment and equipment maintenance 5. Program supplies 6. Printing and postage for program records, newsletters, and reimbursements. 7. Mileage reimbursements for staff persons. S. Office space (in-kind) Cost of Program 4/92-3/93 $190,000 Cost of Program 4/93-3/94 $200,000 P-1S "'..." J"'~''''''.'' 163 e25fD8' " \1 I , ' i ,I I ! '\ "...., ., , , .~ '- HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County Co-oirector: Sandy Pickup CHECK YOUR AGENCY'S BUDGET YEAR Agency Name : Address : Phone : Completed by Frpp Mprlical Clinic l2Q N. Dubuque 337-4459 ,-... ( j Approved by Board :~~p (authorlze signaturs) 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x on Q//b/'12- / (date) , :; COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail Le., Program 1,2, 3, etc.), " ., , l. Health Care Delivery- General outpatient health care including medications, in clinic testing, limited testing sent out, needs assessment and referrals. , " 2. Financial Assistance programs- Voucher programs t9 assist residents of Johnson County not able to afford medications, medical supplies, eyeglasses, hearing aids or preventive health items. 3. HIV Counseling and Testing~ Offers free, anonymous HIV.testing, counseling and education about HIV irifection and AIDS. '.',J 4. Scholarship- Funds donated by a past voluntee~ this goes to a 3ra or 4th year medical student volunteer. 1'...." 1..,.,' . ~.. , , , ' , , AClUAL 'IlIIS YFlIR w:x;mD !N,T YEM l'l1OJECI'lill NEX'l' YEAR Enter Your /v:Jercy's Iludget Year => 7/1/91 to 7/1/92 to 7/1/93 to 6/30/92 6/30/93 6/30/94 1. 'roI'AL OPEllATING 1lJOCE.T (Total a + b) 213,570 232,336 210 73~ a. Canyover Ilalance (Cash 23 "5~? from line 3, previous column) 31. 398 46.533 b. Incaoo (Cash) 182 172 185 803 187 177 2. 'roI'AL EXPrnDl'lUR&S (Total a + b) 167 037 208 774 204.129 a. lIdmi.nistratio~ 33 718 38.852 40 692 b. Program Total (List Pro:js. !lel~) 133 319 169 q2? 163.437 1. IlEALTH CARP.'DELIVERY 105.233 140 760 132 073 2. FINANCIAL ASSISTANCE 5.080 5 500 5.500 , , 3. HIV TESTING & COUNSELING 22 506 23 162 25.364 ., , 4. SCHOLARSIlIP 500 500 500' 5. 6. . , 7. , , 8. , J. ENDING WlIANCE (SUbtract 1 - 2) I dr. "" "." , "n 4. IN-KIND SUPfURl' (Total from 220,645 225,,0511 Page 5) 2l6,3l9 5. NON-cA5fI A5Sr.rs 6 500 6 500 6.500 Notes ard CoImY>.nts: Carr.y over balance includes restricted money FY 93 Preventive health 363.00 Eyeglass assistance l53l.00 SCholarship 500.00 Hearing Aid Fund 700.00 HIV Emergency Fund 535.00 Malpractice save 5604.00 9313.00 plus $37,2,20 general operati'n\l funds, . lll!:Xm SUM>WlY JY.;IiNCY Free MccHenl Clinic /.... " v " 2 165 ~~~r.() r-JSfti I I , ' ~CY Pree Medical Clinic . . AClUlIL 'llIIS YEAR IllI:GEl'ED AOONIS- PRO:::RAM PRCGJWoI lAST YEAR PImECI'ED NEXT YEAR TAATION 1 2 1. Local 1'\Jrdirq SCJUJ:'l:eS - 133,100 135,203 143,387 35,847 '96,069 2,500 --Li.s.t.J.lP.l NJ a. Johnson County 70,000 70,700 76,387 19,097 51,179 1,250 b. City of IC1.Yc\ City 0 0 0 0 0 0 c. united Way 63,100 64,503 67,000 16,750 44,890 1,2"0 d. City of COralville 0 0 0 0 0 0 e. f. 2. State, Federal, 14,000 26,000 14,000 0 0 0 --EQl.!lXIations -List 1llW"" *al . 14,000 14,000 14,000 0 0 0 COC Crant *p. cone Crant 0 12,000 0 0 0 0 c. d. 3. COntributions/Donations 16,648 13,000 1",000 5,00 >>,000 0 a. United Way 2,760 3,000 3,000 0 3,000 0 Des' e,v,m' b. Other COntributions genllrnl/pa tient 13,000 10,000 12,000 5,000 5,000 0 4. Speclal ~ents - 9 057 .8,191 797 7,138 --Lis.LfrlQd 5 000 0 a. Ia.;a City Road Races 4,301 2,000 4,00C 4,000 0 0 b. , Concerts 4,756 ' 3,000 4,1.9 797 3,138 0 1::. I 5. Net Sales Of Sezvices 0 0 0 0 0 0 6. Net Sales Of Mate.nals 0 0 0 0 0 0 7. Interest Il1COI1'C 2,62" 2,000 2,000 0 2,000 0 O. Other - List JJela.; --Ind\lriim "l~~Jll1."\IleQ,,~1 6.742 4.600 4 600 0 1. 000 3 000 a. Restricted gifts 3,460 1,'500 1,500 0 1,000 0 b. Lions Club 3,000 3,000 3,000 0 0 3,000 c. Miscellaneous 202 100 100 0 0 0 '101\\1. DlCl:HE (Sha.; also on 102.172 l'1lnl'! " 1; n'Llb' 18S.0n3 187.177 41.644 114.207 5 500 l1l<lM: lliWIlL ~ ("" , I \,^'" Notes ard Cements: * cue Crolfl t money comes testing. **cnnr. r.rnnt mon~y wns nwnrdod in \'-..",' ~.. I ',.., ' ',/1 }I from the federal govornment thrOUgh th~ county to no HIV 3 166 PV92 to be used in PV93 for Inb romorle1ing. ~~ '. '. 'I , , (continued) PR:GRAM l'RCGRAM PImWl PImWl l'RCGRAM l'RCGRAM 3 4 5 6 7 8 . Local J.Urxliri;j Soorc:es _ 8,971 I r,ist fulow 0 -.i. JoIiiisoii CaJnty 4,861 0 b. City of ICWcl City 0 0 c. United Way 4,110 0 d. City of Coralville - 0 0 e. " f. 2. State, Federal, . -T,ld- "-, 14,000 0 , a. * CDC Grant 14,000 0 b. CODe Gr,ln t 0 0 c. , d. " , ,', J. Contrib.1tions/Dcnatlons 2,000 ,~ 0 ,', 'v' a. Uruted Way 0 DesiOMted Gi'lincr 0 , b. other Contrib.1tions , genlJra l/Pil t i.en t 2,000 0 I 4. Speclal Events _ 255 T,le+- Rnl",., 0 a. ICWcl City Road Races 0 0 b. Concerts 255 0 , c. 5. Net Sales Of Servlces 0 0 G. Net Sales Of Matenals 0 0 7. Interest Incaoo 0 0 8. Other - List Below --.!nCl",.J 1",,_ MiscellaneQ!.!sJ 100 500 a. Restricted gifts 0 500 b. LionH Club 0 0 c. Mi see 1 Llnnous 100 0 \......dim. IN<ii1E 25,.126 500 :JJia:r.IE mrAIL AGENcY Free Mcc1i cill Cli nic' ...... i " ,'-r.~',""-""'."-'-"''''~'' AGl'.NCY .EX.Of' Mf'oi "01 Clinic F.XJ1flIDrnmr. IY.I'1IIL AClUl\f. '11118 YEAR IUlXlf:mll All-II NIS- rna.;JWo\ l'f1(X;IWI lAS'l' Yf1lll PROl ECmD Nf',X'l' YflIR '1'l1fl'l'lON 1 2 1. Salaries 94,034 110,2H 29, ~6 1 73,309 0 ! 111,191 2. Employee l\enefits 15,603 21,95 22,933 5,733 13,760 0 ~JxIJ:{\Xes J. Staff. Development 60e 900 45 605 0 279 4. rrof:essiol1ill 125 375 _~Qn.'>\l1\;.{1.tiol1 476 50 500 0 5. I\!blicatlon.s ard ...-!?1J);>:i(:riJ#...~on.s 1,165 1,20 1,200 0 850 , 0 6. D.les ,ard Mernbershi[:S License fees , 46 10 100 0 100 0 7. Ilcnt , 9,070 9,500 9,975 l,49G 6,079 0 -' 8. Scholarship 500 500 500 0 0 0 9. 'l'elephone 1, 7~2 1,900 1,900 475 1,025 0 10. Of.flce supplies ard _~t.1.ge 1.629 1. 750 1. 000 900 697 , 0 11. l\qUipnent , _f\1rd1.:IJll:iJJmlt{ll 71 2 500 500 0 300 0 12. FJ1Uiprnent/Office '" " _11c)jll~~nce 1.190 1 1'i0 1.1~0 0 1,1~0 o ' 13. Printirq ard Publicity 1,012 .-.l:J 70 0 2,700 H7 663 0 14. I..oc"l 'l'ransp:lrtatlol1 -- -- 265 900 900 90 610 ' , 0 15. Insurance - , . 7,620 7,650 7,650 1,530 6,120 0 16. " MD independent cont Ji.J 76 15 , 000 15,000 0 15,000 0 17. :;; taff/Vw1unteer recoqni bon 1,709 1,600 1,600 320 1,lRO 0 Ia. Other (Specify): Supplies-Clinic 3,600_ 4,000 4 ,200 0 3 ,450 0 19. " -Pharmacy 3.J..1!l.. ~..&Q..Q.. 4,200 0 ....:...9...1!!..Q.. --9_ 20. " -Laboratory 2,509 2,500 2,600 0 2,600 , 0 21. C1' , , lent I\sslstance 5,000 5,500 5,500 0 0 5,500 , 22. cone lab remod1e 12,000 , 0 0 0 0 0 '101'1\1, l\lU'I*lfS (Sha../ also 167,037 200,774 204,129 40,692 132,073 5,500 2!!:.tilCJ!l 2. 11l1P~1.J.1l\ Notes ard Cam'ents: \ L c " ; ~ , ,I 168 \,'- . ... \ ". .... t.. .' ';',;. I 025.6// ......_...,...r.'....~._,,"'.,.. " , , , J (continUed) PIlOORAM PImW1 mxRlIM mxRlIM PImW1 POCGRAM 3 4 5 6 7 8 1. salaries 15,371 0 2. ~loyee Benefits 3,440 0 and Taxes 3. Staff Developnent 250 0 4. ProfessiOnal .. 0 0 Consultation , , 5. I\Jblications and 350 0 StJbscrint ions 6. Dffc8\fl;~~ps 0 0 , 7. Rent " 2,400 0 , , 8. , ,'. Scholarship 0 500 9. Telephone 400 0 , 10. Office SUpplies and 203 0 ' .,'1, EOstaCle 11. Equipnent 200 0 , · B!u:haselllental 12. Equipnent/Office 0 0 , , Mainj;gnance " 13. Printirg and I\Jblicity . ., ' . 1,700 0 ,14. local Transportation 200 o ' 15. Insurance 0 0 . '. 16. MD contracted 0 0 , : 17. Staff/Volunteer recoqnition 100 0 18. other (Specify): Supplies- Clinic 750 0 19. I, " ':'Pharmacy 0 0 20. " -Lab 0 0 21. Client Assistance 0 0 , ' 22. CDBG lab remodle 0 0 'rol1IL ~ (ShCM also 25,364 500 nn I>.'lnl> ,. 'Ii"" "hl Notes and Caranents: EXmIDl'lURE !FrAIL lIl.iliNCY nee ~leu~cal Clinic ., ." ;. \. 4a ~~~ 169 62SfDf '. , " , ' '" 1\i.ill'l1.:Y . FREE MEDICAL CLINIC SAIlIRIED..fC6rrION.'i AC'IUlIL 'llIIS YEAR EIJDGEl'ED % FrE* IMr YEAR IroJECl'F.D NEXT 'lEi\R OIM'GE (\ Position Titlel last Name rast 'Ihis Next Co-Director/Pickup Year Year Year Financial Coordinator 1 1 1 23,699 25,535 27,154 r..34~ -- Co-Director/Dolc-Ritte .96 1 1 22,010 2~,935 2G,55~ G ;~9% Volunteer Coorrliniltor -- CO-Director/Corbae .87 .87" 1 19,778 22,697 25,95~ 14.35% Patient Sprvi~pq IlIV Coordinator/Watson .5 .5 .5 11,650 12,~6R l3,27R 6.5~ 'lbtal Salaries Paid & F'I'E* ~ 4 lll.,191 ,6.3~ .2 .644.77 9 ~, 034 110,241 * M1.JI'iIre Equivalent: 1.0 = full-time; 0.5 = half-time; etc. RE2!RIcrED...lUHL'6.: (Complete Detail, Pages 7 and 8) I1estricted by: Restricted for: Donor Donor Donor Donor lloilrr1 Scholarship Eye/llearing Aid Pr~vpn~ivp Hp~l~h UIV Emergency M.,'prrll"'til"'t\ Tn~ 500 4,350 'inn 1,000 r;. (, n~ 500 4,000 'inn o n 500 4,000 r;nn o n 0% 0% n~" O~, n~ 'c ',' , : Wl'K'lIIllILCRlIMIS. GrantorjMatched by: IlI.:KJ]D...5l.}EKlRl'..DEl'I\IL ServicesfVo1untee.rs 14, OOOhrs medical and non medical Material COOis Donated merlication.labq and Qupp1ip, Space, Utilities, etc. 2n7,QQr. , 212,1 r,r._ 21fi,lQQ 2~ o 121 8,~09 R,r.r,Q '% Other: (Please specify) \.... 'ral'lIL IN-JaND SUProIn' 216,319 220,6~5 225,050 21 '\ 5 170 ,'- -.~ ~. . 1 '\0, JSl.g -. SAIARIED ro;moNS Fl'E* .-,,\ Position Titlel last Narre last 'Ihis Next Year Year Year Lab Technician/F1int .2.2.2 Physician Assistant;~i~.i12 .125.125 P.A. IZiegenhorn .12 .125.125 -- Maintenance/Sjoberg .1 .1 .1 --- Office Manager/Rivera .0 .540.620 Work Study/Smith .1 .1 .1 --- Temporary/ Allen .276.073 - --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- , "1 , , ~CY Free Medical Clinic ACIUAL 'IHIS YEAR EUJX;ETEJ) % lAST YEAR I'roJECTED NEXT YEAR OllINGE 3,139 3,762 4,014 6.7% . 2,832 3,702 3,936 6.32% 3,334 3,822 4,056 6.12% 1,189 1,200 1,200 0% 0 10,562 11,375 7.7% ' 727 720 720 0% 4,868 1,788 0 -100% I , , , " . , " r , , " . ' \J * M.l-tiJne equivalent: 1.0 = full-tiIre; 0.5 = half-tiIre; etc. "'t~ " Sa 171 &5/08 'I i , , ~. AGENCY Pree Hedicnl Clinic BIlNI!FIT DETAIL AC'l'UI\L 'I'III~ YEAH UUDGE'I'ED TAXES AND PERSONNF.L BENEFITS LAST YEM PROJECTED NEXT YF.AR (List Rates for Next Year,) TOTAL ==> 15,603 21,%3 22,933 n ; -, I"ICA 7.65 '1. x $117 521 7,020 O,50B 0,990 , Unemployment Compo 0 l x $ 0 0 0 0 Worker'~ Compo .49 'i x $132,521 491 491 650 Retirement 4.00% x $ 102,215 2,772 3,050 4,009 Health Insurance $153.4per mo.: 5 indiv. $ per mo.: family 5,312 9,024 9,204 Di~abllity Ins. l x $ included in health 0 0 0 Life In~urance $ per month included in health 0 0 0 Other % x $ How Far Below the Salary Study Committee's Recommendation ls Your Director's Salary? 3,005 2,BlB 3,5B8 2,237 2;037 l,604 1,729 2,329 2,929 Sick Lliuvu Pulicy: Milxilllwn Ace rUill ..1.22.. lIuu1'8 ~ days per year for years -1---. to ~ Mu"th~ uf Opuration Uudng Year: 12 days per year for years _____ to _____ Hours of Service 9am- 3pm M-T Pri 9am-llnm' Clinics M&T 10: 3Upln ~'ucs 9am-4pm Holidays: ~' Vacation Policy: Maximum Accrual ~ Hours ~ days per year for years ---1-. to ~ _______ days per year for years _____ to _____ 6 days per year Work Week: Does Your Staff Freque~tly Work More Hours Per Week Than They Were Hired For? ~ Yes No How Do You Compensate For Overtime? ~ Time Off 1 1/2 Time Paid ~ None ::::: Other (Specify) ,..\ DlHEC'I'OR' ~ POIN'I'S AND IlA'l'E~ Retirement 14 $ 07 /Month Health Ins. 12 $ IS1 /Month DIsability Ins. --1--.$--=---/Month Life Insurance ~$--=---/Month Dental Ins. ~$--=---/Month Vacation Days 20 20 Days Holidays 6 (, Days, SIck Luave -11..- I. 2 Days' ~'I'AFf' IlENEF I'!' I'OIN'I'S Minimum Maximum 7 I:! 1 * COIlU'''ll1tS: Oencfitcd part-tine staff receive time off based on hours worked. . rl 2 10* 1 :i · 6 ;. POINT TOTAL 67.50 3 -1h50 \...I "\ 6 172 '. '~4 1\ :,' . ~8W '1 \ , '" (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) AGENCY Pree Medical Clinic A. Name of Restricted Pund Scholarship 1. Restricted by: Donor 2. Source of fund: Past Clinic volunteer 3. Purpose for which restricted: 3rd and 4th year medical student vo1untee 4. Are investment earnings available for current unrestricted expenses? X Yes _____ No If Yes, what amount: minimal interest earned from checking account. 5. Date when restriction became effective: June 1981 6. Date when restriction expires: NIA 7. Current balance of this fund: $500 B. Name of Restricted Fund Eyeglass/Hearing aid as~istance fund 1. Restricted by: Donor 2. Source.of fund: Host Noon Lions Club '.. , . ' "'. 3. Purpose for which restricted: Help clients pay for glasses and hearing aids. 4. Are investment earnings available for current unrestricted exp~nses? ~ Yes _____ No If Yes, what amount: minimal checking interest 5. Date when restriction became effective: Julv 1986 6. Date when restriction expires: NIA 7. Current balance of this fund: $2,23l C. Name of Restricted Fund Preventive Health Fund '\' 1. Restricted by: Donor 2. Source of fund: St. Mary's Sacraficia1 Giving 3. Purpose for which restricted: Assist in payment for mammograms, diabete monitoring equipment, etc. 4. Are investment earnings available for current unrestricted expenses? ,~ Yes ~ No If Yes, what amount: minimal checking interest 5. Date when restriction became effective: November 1991 '...) 6. Date when restriction expires: MIA 7. Current balance of this fund: $363.00 \ 7 173 ~"'e~ e:l6taf " , , , AGENCY Free Medical Clinic (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted OnlY--EXclude Board Restricted) A. Name of Restricted Fund HIV F.merqencv Fund ,-.. I ' , 1. Restricted by: Donor 2. Source of fund: ePiscopal Church 3. Purpose for which restricted: assist HIV r.lip.nt~ with p.mprgpn~y pvppnse 4. Are investment earnings available for current unrestricted expenses? X Yes No If Yes, what amount: minim"l r.hpcking intprp~t 5. Date when restriction became effective: ,JAnllAry lqq? 6. Date when restriction expires: N/A 7. Current balance of this fund: $535 B. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available ..-, " , ' , "',,' \,,) for current unrestricted expenses? -----" Yes _____ No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? ----- Yes _____ No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: Iv' , 7a 174 ,\ .,I'!. OlSi , , (Indicate N/A if Not Applicable) AGENCY Pree Medical Clinic DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) "'\ A. Name of Board Designated Reserve: Malpractice Re~erve Fund 1. Date of board meeting at which designation was made: J~ry 1906 2. Source of funds: Johnson County and United Nay 3. Purpose for which designated: Future increa~es in insurance costs 4. Are investment earnings available for current. unrestricted expenses? Yes X No If Yes, what amount: - - 5. Date board designation became effective: July 1906 6. Date board designation expires: onQo~'n9ba1ance remaininq can only be used for lIIalpractice inBurallce) 7. Current balance of this fund: $5,604 ' B. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: ~ 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? _____ Yes _____ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? _____ Yes _____ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: ~ 7. Current balance of this fund: o 175 \ ~~,~~ cJSC,8' .., ',...... ! I , ACfNlY 10W~l dlv Ft'ee Medil~11 Clinic --- ~ ~_ _uJ__...___.__.._______.__. AcrnCrTn~m~Y r'. 'nle Free MediC"~1 Uinic (I;MQ begml seeing p~ltients in Mm'ch of 1971. 'llie concept of p,'oviding ti'ee medil-,lll':lre to those who l~Ul't "fJ(l!'d it was fOl'muk\led hy a diverse group ofpoJitimlly "clive community membersnnursing students,social workers, medil~ll students. ministers,doctors.::md other interested people. From the beginning the group W~1S committed to providing frel~ he"lth l~lre in a non- judgmental way. I1ring thc lirst year thc Oinil, was held in the River Gty Frec Trade /.'one in downtown Iowa OIy and then in Ule basement of center illsl. the Catholic student renter. Since the spring of 1972,fMChas been lex':\ted as 120 N.l1buque in the Wesley Foundation. Since opening over twenty ye~u's ago,44pOO patients have been seen for a total of over 97,000 paticnt visits. FMCis equipped wilh six exam rooms,two ofJil'e rooms, a collnselingroom,a waiting room, ,I I~lb and a dispensary, G.~neral outp"tient health ~l1'e LI provided to Johnson COunty residents who do not h:we aCl'CSS to health l~lre for tinanti~\l reasons,or to those who for reasons of confidentiality are relu<tant to seek health care elsewhere. An annualsurvey.indiC'~ted that X5%ofthe Uinicpatient population USed the servk'Cs lOr lin"nl'illl reasons. 'llieir llverage income is less than $.\800 per year, mainly from jobs without health insurmlre benefits 01' long-term security. Many paticnts are unemployed and are Seeking work. FMCencourages patients to actively participate in the~ own health care. A wide range of educational materials are available to patients to increase awareness ,md to promote preventative helllth practices. 'lbe staff and volunteers provide the nel'essary e~'Planations and information for patients to understand their medicrll problems and the treatments avaibble. The primary reason we have sustained our original commitment to free health care LI the , . dedbted participation of our volunteers. With tile exreption of a part-time lab person,a part-time staff(,. physician and two part-time physician assistants,all of our physicians, medicrll students, nurses, physicbn assistants,mediC\1l technologists, patient advocrltes,H1V counselors, phal'macists,phal'macy students, receptionistl, and coordinators are volunteers. illch Oinic night a staff co-director assists patients with referrals regarding medicrll, financial and social service needs. Uher servkes include the Medk~llion and Medicrll Supply Fund program established in 1984 that assL~ts with payment for medications and medicrll supplies for patients who ~'annot afford them;the &-eglass Assistance Program establLlhed in 1986 through funding from the Uons Gub that assists with payment for purchase or repair of glasses for t1lOse who cannot afford them;heal'iug aid assL~tanC\l established in 1992 aLlo provided through the IJons Gub;providing information and counseling to walk- ins and C'~llel's dUI'ingoffire hours;rel~l'l'als to other agencies and general outreach within the Johnson county area; serving as the alternate HIV (AI [8) testing site for thLI area; and a scholarship fund from a private source for third or fourth year medil'al student volunteers. tfiring a pll1't-timc physidan has llllowed us to pl'ovidc medicall~U'e on Tuesdays 9 ~1Jn. t04 pm. In addition the physician is in charge of updating and maintaining medk.'al protol'OLq allowing us to belter serve our clients by improving the quality and continuity of care. The physician provides a medk'lll liaLlon between community resources such as Mer~'Y Hospital and U of I tDspitals allowing inl~'eased l'Ommunication and better utili1.ation of resources. Patient surveys have l'OllsLltently shown that the largest problem Irom the client's perspective L~ the limited amount of hours in whkil medicrll('Ure ('Un be obt~lined_ P-l , v 176 " f' .. . ", ..; II : ,~.~' . y 025fIB AGENCY Free Medical Clinic ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: To provide a wide range of quality health ;~are services to our patients free of charge. The clinic ts open to anY9ne ho either for financial reasons does not have access to health care or ~Qr reasons of confidentiality is reluctant to use another medicGl facility. ~he Clinic serves people who do not qualify for federal, state or county assistance and have no private health insurance. B. Program Name(s) with a Brief Description of each: Health care del}ye~y; provides general health care through direct patient contact, performing lab tests as needed an9 prescribing and d~spensing medications.. Needs asses!sment, referrals and counseling are also provided as needed. Financial Assistance Programs: voucher programs that provide limited help in paying for eyeglasses, hearing aids, medications and medical supplies and preventive health needs. HIV Counseling and Testing: offers free anonymous HIV testing and education about HIV infection and AIDS. Scholarship: a private donation awarded to a 3rd or 4th year medical student volunteer. C. Tell us what you need funding for: FMC needs funding to continue to provide quality health care and to 'maintain current programs. This includes salaries for all co-directors, medical staff and non-medical support staff. . ~, , , , , D. Management: 1. Does each professional staff person have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Board of Directors E. Finances: 1. Are there fees for any of your services? Yes No X a) If Yes, under what Circumstances? I~ b) Are they flat fees or Sliding scale MIA ? P-2 177 1~~~t:>> e25'K ,.. ...\.: , ':'1 , , " I I I , I I , I , i I I \, - I i I I I I I I I I I I I i I I ! 1;",'" '. "~'\ I". /'01" ~ t \. ," ',' ..l" , I...~' I /"~. .(,......1 o L cJ~r I , , , " \ '" AGENCY Free Medical Clinic ' ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: To provide a wide range of quality health ~care services to our patients free of charge. The clinic ~s open to anY9ne iho either for financial reasons does not have access to health care or ~or reasons of confidentiality is reluctant to use another medica) facHhy. . 'Xl1e Clinic serves people who do not qualify for federal, state or county assistance and have no private health insurance. B. Program Name(s) with a Brief Description of each:Healthcaredel~vepy; provides general health care through direct patient contact, performing lab tests as needed an9 prescribing and dispensing medications.. Needs asses!sment, referrals and counseling are also provided as needed. Financial Assistance Programs: voucher programs that provide limited help in paying for eyeglasses, hearing aids, medications and medical supplies and preventi ve health needs. ' . HIV Counseling and Testing: offers free anonymous HIVtesting and education about HIV infection and AIDS. Scholarship: a private donation awarded to a 3rd or 4th year medical student volunteer. C. Tell us what you need funding for: FMC needs funding to continue to provide quality health care and tO'maintain current programs. This includes salaries for all co-directors, medical staff and non-medical support staff. !.--.." D. Management: 1. Does each professional staff person have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Board of Directors E. Finances: 1. Are there fees for any of your services? Yes No X a) If Yes, under what circumstances? v b) Are they flat fees ? N/A or Sliding scale P-2 177 \~~/~::> .25'8 ' .. "1 " , \ ,I i \ ,1 , .' . ,'\', t[', -',i~,',~ff>:,.J,'. ,,' : " f< <11:1' ,'u. ',', ". ,..- '-' ~..'~. ,', .. I , , .., . . i . .' '- AGENCY FREE MEDICAL CLINIC c) Please discuss your agency's fund raising efforts, if applicable (:" FY 92 Los Lobos concert was sponsored by New Pioneer Co-op, bringing in $3,000 DOX Band concert, $1,756 and returns from a fundraising letter sent in FY 91 were $915 F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: UnduplicatedCount 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. Enter Years - FY 91 FY 92 1. How many Johnson County 1a. Duplicated * 4, 615 *3,780 residents (including Iowa Count City and Coralville) did lb. Unduplicated your agency serve? *2,034 *2,125 Count 2a. Duplicated * * 2. How many Iowa City residents Count **3,816 **2,137 did your.agency serve? 2b. Unduplicated **1,150 **1,640 Count * * C 3a. Duplicated N/A N/A ...,.:' 3. How many Coralville Count residents did your agency 3b. Unduplicated serve? N/A N/A Count Total ***5,527 *** 4a. 9,465 4. How many units of service did your agency provide? 4b. To Johnson *4,615 *3,780 County Residents 5. Please define your units of service. Patient visits: in person contact An average clinic visit includes contact with at least 5 medical or lay volunteers, i.e. receptionist, co-director, patient guide, HIV counselor, examiner, lab person, pharmacist, and MD. Average in person service 1.5 hrs. *does not include phone contacts or walk-ins as there is no way to differentiat Johnson county from Iowa CitylCoralville, etc. **Includes patient visits with no IIIV clients as there is no record of city listed because of anonymous testing. ***Includes patient visits" walk-ins, phone contacts and IIIV contacts 6. Please discuss how your agency measures the success of its programs. ~~ch yeRr we do an anonymous written survey asking client income, reasons why they use our service and things they would like to see improved. We try to address the concerns and if they do not appear as concerns in the next year survey results, we may assume that we have improved our services. ~/ 178 \ P-3 ,OJ' ,." ~ ~.,. \ ,,\/ ",- eJ5" 1', , . . , , ...., , ' . .' . , . . . ~~' .,'I'J~/~" iJ ,:i~Ii,'" '.: .,..' ,', '" -. AGENCY Free Medical Clinic 7. In what ways are you planning for the needs of your service popul~- tion in the next five years: Accessability to health care comes 1n '~any different forms. We plan to make this space ~andicapped.acces['ible, be open more hours to see patients and provide educat10n and ass1stance to keep people well and out of emergency rooms. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The working poor, unemployed, low income population we serve, is on the rise, and with other programs being, cut our services will be overloaded. The transient nature of our volunteer pool sometimes diminishes'our ability to achieve stability and continuity. Programs are being developed in many hospitals and health clinic now, focusing on prevention...we need more services like this for low imcome people as well. 9. List complaints about your services of which you are aware: Not wheelchairlhandicapped accessible Need to be open more hours ?--., 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We do not have a waiting ,list, though on clinic nights if someone walks in or calls to make an appointment and we are already full, they are told to come back the next cl~nic'. ' If they are sick we fit them in. Being open more hours would allow more patient visits, though with current level of staff, volunteer resources, this is not a possibility. How many people are currently on your waiting list? MIA 11. ,In what way(s) are your agency's services publicized: Posters, brochures, referring agencies, speaking engagements, news articles, ads and the phone book. Many people learn of our services by word of mouth. v' 179 P-4 ~~~~) 02S~8 - ---. i ., , , J: .'; '\ -. AGENCY GOAL FORMS AGENCY NAME: Iowa City Free Medical Clinic YEAR: FY 94 NAME OF PROGRAM: Health Care Delivery BEALltI CARE DELIVERY Goal: To provide free, general outpatient health care to residents of Johnson County. Objective A: In 1993/94 provide free health care (direct patient contact) on- Monday and Thursday evenings and Tuesdays 9am-4pm to an estimated 4,000 patients. Tasks: 1. Schedule Clinic evenings with 12.14 lay volunteers and 10-12 medical volunteers. 2. Provide ongoing recruiting and orientation for medical volunteers. 3. Provide ongoing recruiting and training for lay volunteers. 4. Provide Clinic' evening supervision to volunteers. 5. Provide periodic in service training sessions for volunteers. 6. Publish newsletter to provide internal communication and update medical information to volunteers. . 7. Schedule paid staff to cover the office 9am-3pm Monday ,through Thursday to accomplish: a. administrative duties b. patient follow-up c. phone answering d. counseling walk-in clients and providing information and referrals, doing pregnancy tests, blood pressure checks and HIV test results. e. administering voucher programs ' Objective B: To provide community information and referrals for medical and related social services. Tasks: 1. Maintaining current and updated referral information or which the clinic receives frequent requests. ';; \ "', ',", I- ,(,.:., "1 , , (' " .. o "I " . ,,> " i V 180 "' ,)5(,i FREE MEDICAL CLINIC page 2 ,"-"" , 2. In 1993/94 transmitting this information to an estimated 9,000 people through phone contacts, walk-, ins and clinic visits. ' 3. Provide educational presentations to agencies, civic groups, professionals and the Clinic's service ' ' population. 4. Developing or ordering informational materials geared towards our patient population, and making them easily available. Resources Needed 10 Accomplish Program Tasks 1. Three full -time paid staff persons. 2. One part-time paid physician, 10-12 hours a week. 3. One 1/4 time paid examiner position. 4. Oue2S hour per week office manager, 5. Three phone lines. 6. Supplies for Clinic, Lab, Pharmacy and Office' 7. Professional liability insurance. " 8. Waiting room, lab space, pharmacy space, Clinic space, Qffice space. ,........, "j' COST OF PROGRAM~FYI994 $132,073 u ~~~;) 181 .. 'I I , , I I i , I '"" \ dlSIJJf :; -.. AQENCY QQAL~ FORM FY 1994 page3 IOWA CITY FREE MEDICAL CLINIC NAME OF PROGRAM: mv antibody testing tnV ANTIAODY T]STING Goal: To provide anonymous HIV antibody testing and AIDS information to clients. Objective A: In 1993/94 provide anonymous HIV antibody tests on Monday and Thursday evenings, ' Wednesday mornings and Tuesday afternoons to an estimated 1400 persons.' 'I' k' as s. 1. Schedule 2-3 ~olunteer counselors for each' Clinic. - - 'l Recruit and train new volunteers, as nee&d.: 3. Provide -monthly in-service training sessions' for volunteers. 4. Offer financial reimbursements ,for conferences on AIDS to HlVcounselors. ", ., 5. Inform the community of the service through advertising and speaking engagements. 6. Work cooperatively with the County and State Health Dep~lrtments, local physicians, and other community agencies 10 providing care and support for those who test positive. 7. Administrative duties to accomplish above. Objective B: To provide to the community information and referrals regarding HIV infection. Tasks: 1. Maintain current information available for public use consisting of books, magazine and jourmll urticles.and pamphlets on AIDS, and an updated referral book. 2. Keeping staff information current by providing reading materials and opportunities to attend conferences and workshops. 3. S peaking engagements. 4. Maintaining a working relationship with ICARE and Johnson County AIDS Coalition. and Johnson County AIDS Project. \:., ' .... \\ , ,I '. .;, ,v 182 ~5G,f , ':1 , , ' r~, I i I i i I , i I " I I , I r. I ~~I , i I I i I ! , , j V \ - I i I i ! , I I ! i i I , I j I i , I I I I I i I , i I i , , i "-"'. \ '-" '~~&, ,"\ I FREE MEDICAL CLINIC page 4 Resources Needed 10 Accompli~h Program Tasks I. One parI time paid staff person. 2. Phone lines. 3. Lab supplies. 4. Office and counseling space. 5. Educational materials Cost of Program FY 1994 $25,364(PartiaIly provided by CDC grant) ...---.~r-. :-.-.......,., 183 Ol.5~g ",..-,..,:;:,; I' I I I I I I I I I , I I I , i I I I I i , .. ~'I ' " , ! ;,- '\ ," 'I " , , ~. AGENCY GOALS FORM FY 1994 page 5 ,.' , IOWA CITY FREE MEDICAL CLINIC NAME OF PROGRAM: Financial assistance programs MEDICATION AND MEDICAL SUPPLY VOUCHER PROGRAM Goal: To provide emergency assistance to residents of Johnson, County who cannot afford needed medications or medical supplies. Objective A: To provide vouchers for medication and medical supplies from 9am-3pm Monday through Thursday. Tasks: l. Maintain contact with Iowa City and Coralville phannacies. . 2. Maintain a record keeping system. 3. Maintain a refelTlll list of Johnson County agencies . ;.' EYEGLASS ASSISTANCE PROGRAM r~'" l,} i Goal: To provide assistance to residents of Johnson County who cannot afford eyeglasses or exams. Objective A: To provide vouchers for eyeglasses and exams from 9am-3pm Monday through Thursday. Tasks: I. Maintain contact with Iowa City/Coralville Optometrists. 2. Maintain a record keeping system. 3. Maintain contact with the Lions Club, providing statistical infonnation and update.~ on the program. HEARING AID ASSISTANCE PROGRAM Goal: To provide assistance to residents of Johnson County who cannot afford hearing aids. , u 184 '\ 3~ "- """' , ) '~ v '\ Iowa City Free Medical Clinic page 6 Objective A: To provide vouchers for hearing aids from 9am-3pm Monday through Thursday. Tasks: I. Maintain contact with Iowa City/Coralville audiologists. 2. Maintllin a record keeping system. 3. Maintain con met with Lions Club providing statistical information. PREVENTIVE HEALTH FUND Tasks: 1. Maintain conlact with Iowa City businesses and ' physicians regarding referrals and purchase of preventive health services. 2. Maintain a record keeping system. 3. Seek funding for this program., Resour~es needed to accomplish all program tasks I. A full time paid staff person and a ~upport staff person. 2. Suppl ies 3. Phone line 4. Professional liability insurance 5. Administrative space (FMC Office) Cost of program FY 94 $5,500 r,) "-, ":':.(, ~)'('':f':, .' I , , ',: , .d, 1BS "\ ~G,g , 1 , , HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County Director John Watson CHECK YOUR AGENCY'S BUDGET YEAR Agency Name Address Phone Completsd by Approved by Board Goodwill Industries of SE Iowa 1410 l.t Ave. Towa Citv. T~ 52f4~ (19) 317-4158 T Erb 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 xxx on July 16, 1992 (date) COVER PAOli Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1,2, 3,'etc.) , Program 1: Pathways - Pathways is our facility- and community-based program for persons with mental retardation/developmental disabilities, physical disabilities, and 'disadvantaging conditions. It is to provide work opportunities and to improve work habits, attitudes and behaviors' resulting in optimal vocational independence. Program 2: Vocational Evaluation - Vocational Evaluation provides a comprehensive look at an individual's ability to work and is the first step in the rehabilitation process. In Vocational Evaluation, the current and maximum work potential of clients are assessed. Program 3 & 4: Threshold - Threshold is designed to provide work opportunities to persons with chronic mental illness and personality disorders, and to help them acquire positiv(" , work habits, attitudes, and behaviors. Program 3 is Cedar Rapids Threshold and program ,~' is Iowa City Threshold. We are requesting $45,000 from the United Way of Johnson County to help SUpport Iowa City Threshold. Program 5, T.B.I. - The Traumatic Brain Injury program is designed to provide service coordination and community-based training/employment services for individuals who have experienced brain injuries. " Local Funding Summary 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 .3/31/94 S S S 40,000 44,800 45,000 FY92 FY93 FY94 S $ S S $ $ S $ , , S V 186 1 '\ Unitsd Way of Johnson County __ Does Not Include Designated Gvg. City of Iowa City Johnson County City of Coralville '. 015~ i ,. 'I , , ' '" AGENCY.Goodwill Industries of Southeast Iowa BJJ:GET SlHlllRY '\ ACIUAL 'IHI5 YEAR OOOOEI'ED I.JSr YEAR IIDJECI'ED NEJcr' YEAR Enter Your Agency's Budget Year > 1991 1992 1991 1. rorAL OPERATING roI:GEl' (Total a + b) 4,094,518 4,271,152' 4,574,852 a. Carryover Balance (cash . from line 3, previous column) (117,062) (42,748) (5,148) b. Income (cash) 4,211,580 .4,315,900 4,580,000 2. rorAL EXPENDI'IURES (Total a +l;l) , 4,045,911 4,131,900 4,444,400 a. Administration 1,111,298 1,151,500. 3,110,900 b. Program Total (List Prcgs. BelCM) , 912,613 978,400 1, 111, 500 1. Pathways 527,041 512,700 576,100 ' . 2. vocational Evaluation 28,675 11,000 39,700 , 3. Threshold - Cedar Rapids 131,219 125,100 1 65,000 4. Threshold - Iowa City 214',627 222,100 250,600 ' Traumatic Brain Injury-- , . 5. Supported Employment 11,049 67,100 81,900 6. 7. , Appropriation to Land, ~ 2c'Building & Equipment Fund 91,155 .. 146,400 139,800 3. ENDING &\lANCE (SUbtract 1 - 2 -20) II (42,748)11 (5,148) II (9,348) I 4. IN-KIND SUProRl' (Total from Page 5) -0- -0- -o- S. NON-cASH ASSEIS 1 924 260' 1 895.000 ',850,000, Notes arrl Comments: 1. The program costs shown in this proposal include only direct costs for each program. All overhead has been left in administrative expenses. 2. Line item 2c, is appropriations for capital expenditures. 3. Line item 3 is acarryover balance from the previous United Way budget. At the end of 1990 the agency had a cash balance in the operating fund of (,$7,387). In 1991 the, <agency had a profit of $165,669 in the operating fund (per 1991 audit report I and a ($29,291) loss with all funds combined. The combined cash balance of all funds at December 11 stood at $95,856; (,$61,090 belonged to the restricted fund and $12,766 to the operating fund). 1 '\ .'~ , ' o 87 2 ~~~:~ 6t5(P g "I , , . '.. AGENCY Goodwill Industries of Southeast Iowa ACIUAL 'IHIS YEAR ElJI:GETED AllIDlIS- Manage~ " '. lAST YEAR POOJEcl'ED NEXT YEAR TRATION Self- 1991 1.992 1993 , rnent Support 1. Lccal F\Jrrling Sources - 106,60( T.i<<t BelCM . .77,300 111, 95 a. Johnson County b. city of Iowa city c. united Way of Johnson County 40,500 43,60( 44,95 d. city of Coralville , e. United Way of East Central Iowa 36, BOO 63,00( 71,000 , f. 2. state, Federal, . "M .A~'" -r.i"t B2,192 63,BO 33,700 , a'Federal-JTPA 44,675 4,40 -0- b. State-MH/MR/DD 35,BB3 20,00( -0- c. Johnson County MH/MR/DD/BI 1,634 7,40( 12,701 d. Hall Foundation 32,00 21,00C 3. Contributions/Donations 13,453 16,01 1 B, 9~( 1 B, 950 18,950 a. United Way eesi<mated GiviM 1,365 1,lB BO BOO BOO b. other Contributions , 12,08B 1A 01 1 B, 15 lB,150 1 B, 150 4. Sp:cial Events - , List Belm.r Q.339 9,6B 10,BO 10,800 10,BOO a. Iowa City Road Races 3B6 7B BOC BOO BOO b. Membership Drive 8,953 B,90( 10,00 10,000 10,000 C. , , 5, Net Sales Of services , 962,144 959,60 1, 01B, 001 6. Net Sales Of Materials , 1,016,06B 3, 11B, 10 1,316,BOC 3,316,BOO 1,116,BOO 7. Interest Income 12,311 B,20 9,60 9,600 9,600 B. other - List Belm.r iM Mi 0"'011 3B,751 11,90 34,20 34,200 14,200 a. Rent Income 33,93B 31,90 11,90 11,90( 31,900 b. Insurance Refund 4,B13 2,00 2,30 2,10( 2,300 C. , '!.urAL lllCI:ME (ShCM also on 3,190,)5C !'acre? line ih\ 4,211,5BO 4,315,900 4,580,00 71,550 3,316,BOO . J:N<J:ME DErAIL ,.-.." (- I.,... Notes and Corranents. r 188 , 3 &25" '1 ' , . .' ," , ", I , ' . "'. > "'F~l'.'.. ~H:' ,,'.'..,'.f'.,'.,'.. .., "L('.., ' .'" , ". ' ,; '.. ...0.,.;..... .....~..'... -', '~'_ '. ... ,t . '.. AGENCY Goodwill Industries of Southea,st Iowa n:ra:ME reTAIL (continued) vocation" trhreshold ' .Threshold pathways ~l Evalua,Cedar Iowa City TBI tion. Raoids , .. . Local F\.II')::1i.n;j sources - d4,950 T,id- P.o1r"<J 45.000 28,000 a. Jolmson County b. City of Icwa city c. united Way of John- son County 44,950 d. city of Coralville e. united Way of East central Iowa " 45,00 28,000 f. " \ , I 2. state, Federal , . I . I inn~ _T.id' 4 900 28 800 ' i a. i Federal - JTPA I b'State - MH/MR/DD I I C.Johnson County I , I MH/MR/DD/BI 4,900 7,800 ! ! d. [ I I Hall Foundation 21,000 I I ,_1., Contributions/J):)nations I , I , , ~ ! ' ' ! a. united Way 1 Desirm~ted Givira b. Other Contributions C",; 4, SpeCial Events - T,i..r.P.o1NJ .. a. Icwa city Road Races b. Membership Drive C. 5. Net Sales Of Services 639,900 21,300 DO,800 217,000 29,000 6. Net Sales Of Materials 7, Interest Income 8. Other - List Belew -I ira M;~..."ll a. Rent Income b. Insurance Refund , [......, C. 'fOI7\L ]}IDlE 639,900 21,300 175,800 266, 85 85,800 Notes and CoIm'e/lts: 189 \, ~,'i?}~~~ 3a .:LSt'o8' _.u.__.._. ....__._._ , -"'! , 1..' '- GOODWILL INDUSTRIES OF SOUTHEAST IOWA UNITED WAY PROPOSAL 1993 i' Note to income line 6: 1991 1992 1993 Actual proiected ProDosed Sales .... Store Sales 1,624,297 1,737,700 1,895,600 .. . ' Gen. Contract 120,038 59,000 61,000 Fed. Bldg. 191,436 208,400, 210,900 Cont. Project 871,469 945,000 971,000 Food Service 51,904 44,600 48,500 Salvage 156,924 123,400 129,800 Total 3,016,068 3,118,100, 3,316,800 , ! 0' u 190 " 3b . . . , -25" ,...'. .,. AGENCY Goodwill Industries of southeast Iowa EXmIDI'lURE DErAIL ACIUAL 'lliI5 YEAR &JtGEl'ED AIMINIS- Manage- Self- IAST YEAR mm:crED NEXT YEAR TRATION ment Support 1991 1992 1991 L Salaries 2,628,724 2,616,400 2,860,600 1,991,500 366,300 1,625,200 2. ~loyee Benefits arrl Taxes 141 418 414.900 471 200 297.100 76 700 220,400 3. staff Developnent 12,427 17,000 22,000 12,700 7,500 5,200 4. Professional Ccnsultation 14 401 49.100 41 000 41.000 26 000 17 000 5. Publications arrl SUbscrinHons 2,927 2,600 2.700 2 700 2.700 6. CUes arrl Memberships I- 15,454 18,700 19,000 17,500 17,200 100 7. Rent and Property Tax , 127,722 117,100 107,600 291,700 291,700 8. utilities , 104,696 116,400 114,100 112,200 112,200 9. Telephone 29.151 10.100 31,800 27,600 27,600 10. Office SUpplies and , ',,' Postarre 30 978 1A 700 '6 700 ?q.~oo " <00 OA oon 11. Equiprent. ? <;00 - oj ,<;on Purchase 6 895 2 100 2 500 12. Equipnent/Office 0, , Maintenance ' " 13. Printing and Publicity , 34,727 18,700 51,200 47,000 1. 600 45,400 14. Local Transportation .. 108,754 118,500 112,200 122.400 6.000 116.400 15. Insurance. 37,241 46,000 50,700 49.100 49.100 16. Audit 6,800 7,900 7,200 7.200 7,200 17. Interest 74,098 64,700 66,900 66,900 66,900 18. other (Specify): Supplies 112,609 106,800 111,000 111,000 111,000 19. Client Transportation 7,811 11 , 100 12,000 20. Meetings & Conferences 8,651 8,300 8,500 8,500 8,500 21. Building and Maintenan e 78,401 70,200 71,500 70,700 70,700 22. 'IOrAL EXIDlSES (Shew also on 1l:lrr..? 1 il,,;? ?~ 4,045,911 4,111,900 4,444,400 J.110.900 545.100 2 785 600 Notes and comments: .~ '---. I oJ '...; 4 191 ,,,~ ;;'5~g ."i , , , ! ' " . .~. \ ." " , , ' -. EXmIDI'lURE !EmIL Threshold, "', (continued) Vocationa Cedar Threshold .. Iowa City TBI .. Rapids .. Pathways Evaluatio i ,--." 1. salaries 447,700 30,900 129,400 198,200 62,900 , 2. Employee Benefits 96,000 5,900 27,100 33,100 14,000 and Taxes 3. Staff Developnent 2,300 500 2,000 2,500 2,000 4. Professional Consultation 5. Publications and SUbscriotions 6. nJes and Mi!mbersh.i.ps 600 100 300 300 200 .. 7. Rent 7,900 8,000 8. Utilities 900 1,000 , , 9. Telephone 1,400 1,400 1,400 10. Office SUpplies and 2,500 1,200 1,000 1,400 1,000 Postaoe , , 11. Equi~~e , Purchase ental , '. ", , 12. Equiprrent/Office , Maintenance 13. Printing and Publicity 1,300 500 1,200 1,200 t''' , , \., 14. Iocal Transportation 3,000 500 2,000 3,000 1,300 '" 15. Insurance. 500 100 300 400 300 , 16. Audit , , 17. Interest 18. other /Specify): suppl es 19. Client . 12,000 Transportahon 20. Meetings and Conferences 21. Building and 200 300 100 200 Maintenance 22. 'lUrAL EXl'I:llSES (ShCM also 576,300 39,700 165,000 250,600 81,900 on ?;to" 2 1 i"" . ?hl Notes and Camrents: AGENCY Goodwill Industries of Southeast Iowa i i I I i I i " '" I "",,' 4a r 192 , eJ$(J .. I , , , AGENCY Goodwill Industries of Southeast Iowa >:U J\llTRn roslTIONS ACIUAL u.sr YEAR lqql 'lliIS YEAR mm:crED 1992 WLm:1:taJ NOO YEAR 1993 .~ FrE* Position Titlel last Narre last '1l1is Next Year Year Year See Attachment 5a % ClIANGE TOtal salaries Paid & FrE* /to.c. It1~" ItII,~ 2,628,724 2,636,400 2,860,600 8.50% * Full-'l'iJre Equivalent: 1.0 = full-tiJre; 0.5 = half-tiJre; etc. RFSTRICTED FUNI:S: (COltq)lete Detail, Pages 7 an:l 8) Restricted by: Restricted for: Board Land,Bldq.&Equipment 54,825 -0- -0- Board Land,Bldq.&Equipment 1,173 '1,200 1,300 '"' Board/Donor J Booker Memorial 5,671 6,700 7,500 ~TaITNG ~ GrantorjMatched by: >,. .. .. " ... '" ... ~ffi ~'" ..." "'''' :lie = ~ fi1.e fil~1I\ ..:s;s o;:iiS '" .. wel- ;c<~ GCf)R "!iiII !i~ -I- :t~ ;.. ~: .. " Iil = U '" ] J } fi 5 '" 5 " - " c a i '\ " U . . ::e. In ~ ^ ooooooooooooooooooo,oooo~ ~8 ~ ~88~~~S~S~~~~~~~~~~ ~~ ~ ~ ~ ~=~~ ~~N~~~ N p N ~~ ~ ~ v ~ ~ lio u.... n ..~ ^ ~M H ~MMHMMHHHHH~MHHHMMa ~~8~g~~~~~~~~~~~o~~~~~~~ "' f .......... I . . . . . I I . ~~ ~ ~~~~~~~~~~~~~N~~N~ v gggggggggg~~~~g~ggg~~g~a . I . . . . . . . . . . . I I . . . . . . . ..~ ~~p~~pp~~p~P~~ NN~~~~~~ N" ... N W I- .. u ~ . i co 000000000000000000000000 ~~~~~~~~g~~~gg~~~~~~g~~g ~~~G~~~re~~o~~~~~~~~oi~~o ~ ~MN ~ ~N~~ ~~ ~~N"~~ W I- .. g~gggggggg~~~g~~gg~~~gg . . . . I I . . . "' . . . . . . . . . . I . ... ...~...........~...~ ~~ NN~N~~"~ N'll 8: ~ ~ ~ ~ o " .. 00000000000000000000000 ~g~~-~~~~~~~~g~ggSgS~~~~: ...... .... .................. .. ................. ~~~~~~re~~~~~~~~~~~~~~~;: . .. ... ..,N "'N : w ... .. g~ggg~gggg~g~~~~g~~g~g'~ . . . . . . . . . . . t . . I . t . t . . . . ~ ~~~ ~~~~~ ~~ NN~N~~~~ ~~ U " 8g~88ogogoooggg8gggo~g8, ~M~N~&~~~g~ ~O~~~O~~~~~I ...... .... .. .. _.. .... ......................1 II\~~II\~~~~~~II\ ~~N~~~II\~~O~' ~ ~~~N~ N~ ~N M~~~ 1 .!! ~ - l- S - ~ - . o .. O~~I!!I!!I!!I!!~~OO~ ~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~JJ~ ..., 1 I , 1 , I , , , , I , , , "' 1 , , , I ~g~~~~~~~~~~~~~~~~~~~~~ iJo~"'~~~\I\OO~~ . t . . . . . . . . . GC .. .. .. .. .. .. .. .. .. .. ..0000 00 IQ IQ IQ ~ ~~..,.., O~~NNNN~~"'''' ~~NNNNNNNN~'" ~ U ~ ~ g ~ b ~ .liH! ~" ~ !~=:2t.t,~ a '0 ~~~ u5iga!. ~ ~" iU ~ ~~~ igg_J.i ~ i! ~ Ii ~6~ ~U=~~~~t.~ w ~ t.~ ~ B Q~Q ~~~t.8 ..., t.~ ~G~~ ~ ~o...tOOO~u~~~~Jmt~~~~'t.!=t<e''ll~ >"~~"""15" uU -"'~"~~c. _o~~ooo B w~ t. Q~uo- ~;ie;;;=~~~ ,8~0~ It.~]t HtJO~~41~~8'!'!!'f~'" !,!,..,...u tlt.''''lll .~=&~~~t"~~=~~~Ut8 ~a~~. WQ~UQQOGC~>>U"~>~O~~~~QU~ Sa o o co g N t.l '" .; ~ lI\ 1'1 ~ ~ o o '" o' 1'1 ~ N' Ie ~ ~ o o ~ . ~ ~ o o .; ,N ~ 8 o ~ ~ .. .. . ~ lI\ ~ . ~ o I- 00 00 O~ lQ"ttJ" o o N i N ~~ ~II\ M 11\ .; 11\ 1'1 ~ ~ 00 00 o~ '$...~.. II\~ o ~ ~ N' Ie ~ ~ 00 00 01'1 cO": ~.. II\~ o o ~ ..; ~ N o o .; N ~ ~~ . . ~N ~:2 ~ ~. !;l N ~ .. ~ . ..'" H ]I UI- ~ . ~ o I- ", , , r-, ,',-,." (~\ ~:.....~ '-..-. 194 '\ tlSIA ,~ " ,...-. , \ '....; Goodwill Industries of Southeast Iowa Budget Form 5--Explanatory note staff salary increases approved by the board for i992 were: 3 1/2% step increases on the anniversary date of employment, with the exception of employees at the top of the pay range, a 1% increase for all employees on January 1, 1992. Annual Salary increases from 1992' to 1993 range from 1% to 8%. The difference caused by timing of anniversary step increases and those employees at the top of the pay range. In addition, the following-are explanations regarding significant variances from the annual percentage. position % Change Explanation New position 6/92; full year, in 1993 Director of operations 85.43% Vocational specialist 22.56% position vacancy ,in 1992, department reorganization, new positions 10/92 for Threshold and TBI. Case Manager 46.41% New.75 Fte position April 1992; ~ncreased to 1.2 Fte 10/92. Job coach 16.33% New .5 Fte for Threshold and .5 Fte for TBI 10/92. position vacancies in 1992. ' Reorganization of Donated Goods department. Reorganization of Transportation department. Instructor supervisor (10.26%) Truck Driver 21. 66% Material Handler 33.05% Reorganization of Donated Goods department. position vacancies in 1992; New .50 Fte 7/92. custodian 14.81% 5b 195 ~~~ ~56/8 . I 'I , , I , , , , ! i I I I I I ! -:': ':'. \ ". '"I 'I , BENEFIT DETAIL AGENCY Goodwill Industries of Southeast Iowa 1992 1993 ACTUAL THIS YEAR BUDGETED LAST YEAR . PROJECTED NEXT YEAR 343,438 414,900 473,200 (' 174,290 195 ;:300 204,200 12,486 . ".14,600 14,800 TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> FICA 7.65 % x $2,669,281 .9 %X$1,644,444 Unemployment Compo Worker's Comp. 2:33 %x $1 ,m, 546 .69 923:966 1 % x ~,120,000 $142.84per mo.: 71 indiv. $ per",mo.: family Retirement Health Insurance Disability Ins. % x $ 1;191.67 per month $1',158.31 per month Life Insurance Other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? Sick Leave PoliCY: Maximum Accrual ~ Hours 12 days per year for years All to ------ -- days per year for years to ------ -- Vacation P~licy: Maximum Accrual ~ Hours 10 days per year for years 0 to 1 ------ -- ~ days per year for years ~ to ~ 10,921 -0- 96,128 16,272 13,141 -0- Above Range $6; 124 41,100 28,100 18,100 63,600 103,700 121,700 16,400 16,700 11 , 500 11 ,900 -0- -0- Above Above Range Range $7,957 $10,511 Months of Operation During Year: 12 , ,.... Hours of Service: Monday-Fi'id" ,: 8-4:10 p.m. Holidays: 11 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? ~ Yes ______ No How Do You Compe~sate For Overtime? DIRECTOR'S POINTS AND RATES Time Off None X 1 1/2 Time Paid Other (Specify) STAFF BENEFIT POINTS Comments: 'Retirement 24 $150" /Month Health Ins. ~$142.84/Month Disability Ins. ~$ 19 /Month Life Insurance ~$ 17 /Month "Dental Ins. 2 $~/Month Vacation Days ~ 20 Days Holidays -11--- 11 Days Sick Leave ~ 12 Days Minimum o 10 1 ~ 2 10 11 12 POINT TOTAL BO~ "Included with health insurance. " 6 Maximum 24 10 1 ~ 2 20 11 12 46~ 'In July of 1992 Goodwill began an employee retirement plan which contribute, 1 percent of eligible salaries and wages. 80~ , \.-' 196 \ ,1$" .. i , , ' >" (Indicate NIA if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) AGENCY Goodwill Industries of Southeast Iowa A. Name of Restricted Fund Booker Memorial Fund ", 1. Restricted by: Board of Directors/Donor 2. Source of fund: Bequests and Memorials 3. Purpose for which restricted: Scholarship Fund 4. Are investment earnings available for current unrestricted expenses? Yes -L No If Yes, what amount: N/A 2. Source of fund: ,- 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? ~ Yes _____ No If Yes, what amount: 5. Date when restriction became effective: "': 6. Date when restriction expires: 7. Current balance of this fund: C. Name of Restricted Fund N/A 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? _____ Yes _____ No If Yes, what amount: 5. Date when restriction became effective: , \.) 6. Date when restriction expires: 7. Current balance of this fund: '\ 7 197 '9\";.\ ~C~.~ 015108 (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) AGENCY Goodwill Industries of Southeast Iowa A. Name of Board Designated Reserve: r Goodwill Equity Account 1. Date of board meeting at which designation was made: Probably 1966 2. Source of funds: Appropriations. qifts 3. Purpose for which designated:, Land.Buildinq and Equipment pro;ects. 4. Are investment earnings available for current unrestricted expenses? - Yes -1L No If Yes, what amount: N/A 5. Date board designation became effective: Probably 1966 6. Date board designation expires: N/A 7. CUrrent balance of this fund: $ 1 .204.28 @ 8/31 /92 B. Name of Board Designated Reserve: "Buildinq Futures" capital fund 1. Date of board meeting at which designation was made: November 1986 2. Source of funds: Caoital Fund drive. sale of orooertv 3. Purpose for which designated: Land. Buildinq and Equipment proiects tt'...... \a"...i 4. Are investment earnings available for current unrestricted expenses? - Yes --1L- No If Yes, what amount: N/A 5. Date board designation became effective: November 1986 6. Oate board designation expires: N/A 7. Current balance of this fund: $404.46 @ 8/31/92 C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. PUrpose for which designated: 4. Are investment earnings available for current unrestricted expenses? - Yes _ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: '-" \ 8 198 ',. ", C', c25~ ." 'I I . , AGENCY mSTORY AGENCY Goodwill Industries of Southeast Iowa (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Goodwill Industries of Southeast Iowa was established in Iowa city in 1965 to provide rehabilitation, training and employment services to persons with disabilities and other disadvantaged persons who may experience barriers to competitive employment. The Goodwill program is designed to encourage and enhance dignity, self-respect and social and economic independence. The need for an organization like Goodwill Industries was recognized in the early 1960's by the local Association for Retarded citizens and area professionals. In the spring of 1965, the Iowa city Kiwanis Club began early organizational efforts, and Goodwill Industries was incorporated on November 24, 1965. Goodwill first opened its doors in early 1966 in the former Montgomery Ward building in downtown Iowa city. In 1968, Goodwill moved to a new 32,000 sq. ft. facility on First Avenue. A retail store in Cedar Rapids was opened in 1967 and training programs began there in 1973. . The Iowa city Goodwill Industries was one of the first organizations in Iowa to be fully accredited by the Commission on Accreditation of Rehabilitation Facilities in 1977. It has maintained the highest .level of accreditation by CARF ever since. Goodwill has ranked first in the state in job placements the past several years. Seven state grants have been awarded for innovative new programs: work stations in industry in 1982, the Threshold Program in 1985 and 1988 and 1991, and Supported Employment Programs in 1988, 1989 and 1990. Pathways, a community-based training and employment program for persons with mental retardation/developmental disabilities, was initiated in 1990. ", , '...,j 'Goodwill Industries began providing community-based training and employment services for persons with Traumatic Brain Injury in late 1989. The program was funded by a grant from the Division of Vocational Rehabilitation Services and was developed under the auspices of the East Central Iowa Brain Injury Task Force. A services cl)ordination component for these individuals and their families has been added during 1992. Goodwill benefits its clients by encouraging and assisting them in their own desire to help themselves. It enables economic and social advancement of people by providing jobs, training for jobs and placement into jobs. Both nationally and locally, it is the largest private sector employer of disabled persons -- helping tax "users" become tax payers. Goodwill is a leader in seeking to create job opportunities in other sectors. It provides valuable labor contracting services to area business and industry. Goodwill also benefits its communities by recycling a tremendous quantity of donated materials and beverage containers. 199 '. P-1 (-l .\.~~ DtJ~~ c1.S{g~. . I I , -. AGENCY Goodwill Industries of southeast IO>la ACCOUNTABILITY QUESTIONNAIRE P.. Agency's Primary Purpose: ----- . The purpose of Goodwill Industries is to advance the social and economic independence of men and women with disabilities, as well as other persons. who may experience barriers to such independence. To achieve. this purpose, Goodwill provides a varietl' of training. employment, ,support services. ,'I B. program Name(s) with a Brief Description of ,each: l: . See Human Service Agency Budget Form Program Summary, Page 1, C. Tell us what you need funding.for: Prog~ n4: Continuation of. funding for Th~esholdIOUr~omm\1nitY-baSed employmont..., and training program for mentally ill individuals. .'. LI D. Management: . 1. Does each professional staff person have a writterl job des'cription? " . Yes x No 2. Is the agency Director's performance evaluated at least yearly? Yes x No By whom? Executive Committall of Board j~, 1linances: 1. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? Fees are charged on a unit of service basis for our training and employment programs. No fees are charged for the services coordination portion of CORE (the T.B.I. program), \.j b) Are they flat fees x or sliding scale ? '. 200 P-2 . ',\ 02S'f .. ... ..., '~~"'., "";",~;.l: .."..... ~. AGENCY Goodwill Industries of Southeast Iowa c) Please discuss your agency's fund raising efforts, if applicable: Annual Direct Mail Membership Drive: $9,000 budgeted for 1992. F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, 'she ,enters the Shel ter 'again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and units of Service 24 (Shelter Days). Pleasesupply information about clients served by your, agency during' the last ,two complete budget years. 1. How many Johnson County residents (including Iowa city and coralville) did your agency serve? Enter Years --+ Duplicated Count Unduplicated Count Duplicated Count Undliplicated , Count Ja. Duplicated Count M/A 1990 la. 236 ' lb. 209 2a. N/A 2. !low many Iowa city residents did your agency serve? 2b. N/A ,~, (__) 3. How many coralville residents did your agency serve? N/A Jb. Unduplicated Count 4a. Total 62,294 4. How many units, of service did your agency provide? 4b. To Johnscn county Residents 27,377 5. Please define your units of service. A unit of service for all of our programs is one-half day. 1991 , 241 210 M/A N/A N/A N/A 69,304 30,97B 6. Please discuss how your agency measures the success of its programs. We use a program evaluation system designed by \Jallte: and AssClciatcr. (Ree enclosed) to measure the effectiveness and efficic~cy of our programs. I ' ....,.; P'-3 ~'ts,~ 201 'cM~g ...."".. 0'0, '. 'I " , " ' '. . ..... "'., "1 , , ~. AGENCY Goodwill Industries of Southeast Iowa 7. In what ways are you planning for the needs of your service popula- tion in the next five years: A. Develop sources of funds to supplement operating profits, ,such funds to be used for capital r-': expansion projects. program development, debt reduction, cash reserves, and endowment. B. Improve the accountability and profitability of the organization. C. In order to meet community needs for which we are uniquely positioned, Goodwill should allocate its resources and seek additional resources to provide appropriate, quality programming. D. Improve the effectiveness of management communication. E. Formalize Goodwill's commitment to,recycling by focusing first on internal recycling and later on possible development of external contracts for more traditional recycling. Foo Compensate ~ployees fairly and competitively for the work that they do. G. update and implement Goodwill's, 1992 Marketing Communication plan. 8. Please discusS any other problems 'or factors relevant to your agency's programs, funding or service delivery: Lack of dependability of funding systems. Changing nature of caseload. 9. List complaints about your services of which you are aware: Waiting time for services.' c 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel' can be taken to resolve this problem: We currently have a waiting list. In late 1992, Johnson County community Services Allocations will allow us to reduce the list. It is likely that the reduced length of the list will then remain stable. Pathways, 10 How many people are currently on your waiting list? Threshold. 39 11. In what way(s) are your agency's services publicized: A, publications: brochures, quarterly newsletter. B. Media. PSA's, paid ads, news and feature releases. C. public speaking, tours, and annual meeting. r , V 202 \ P-4 ,;2$(,8 . I I , ' '- AGENCY GOALS FORM -, Agency Name: Goodwill Industries of Southeast Iowa Year: 1993 Name of Program: Threshold - Iowa city THRESHOLD PROGRAM: Goal: To increase mentally ill participants' vocational functioning level, prevent hospitalization and increase their chance for successful independent living by providing services at no cost to the individual. Objective A: During 1993, provide vocational services to 100 Johnson County residents who are mentally ill. During 1993, place and maintain 20 Johnson County participants into competitive employment. Objective B: ~, Tasks: 1. Provide job seeking skills training. 2. Provide support groups to provide peer training and support. 3. Develop sufficient job sites. 4. Provide job coaChing to individuals who have been placed. 5. As part of community education, speak to a variety of community groups. Objective C: During 1993, place and maintain 75 Johnson County participants in supported employment positions. Tasks: 1. Develop 20 new supported employment sites. 2. (See tasks for Objective B.) 3. Develop one additional community-based group work site. ' Resources Needed To Accomplish Obiectives 1. 4 full-time Vocational specialists. 2. 10-12 part-time Job Coaches. 3. Office space located at Employment Services, 4. Miscellaneous staff related expenditures (professional liability insurance, travel, and training). Cost of Proqram (Does not include administrative ,costs.) 10 1992: $222,300 1993: $250,600 P-5 203 '. '~~~~ 025~f '.j , , bOOOVllt IHUUSffilES O[ SOUTHEAST 10VA PROGRAH EVAlUAlIOO Sl'lTEH r COUHTY GOV'TS OIV,orVOCATlOHAl REHAB. SERVICES JOB TRA/HIHG PARTHERSHIP ACT HISSIOH: To .dVlnc. Ih, lOci.1 "d IeOn,"ic Ind'''MInc, , o~ IIln 4nd 1IC11111l viih diubtlitiu, u nil 0., othtr pmon" who 1I00r ufirttnct bo.rricrs io Juch indtptrllftncc. To uhitvt ihis purpOUI Goodwill providu II Y4rtti:y of iro.ininl(l (lIploYlltni, Oond ruppori: rtrYicu, . AGEnCY AOH/SSIOH CRITERIA' ("upt by 'PlCiolm",,,,ntl -18 y.." 0"" or Old" ' - Ooculltnto.tion of , diubiliiy ordiudWlr.h,in9 condii:ion - Hol hor,fuI to n\l or ,Ih,,, , - COPOoblc of, or cOon o.rro.nStl fro.nrpodQfion - C.p,bl. of, or con m"", phy,'c.1 cm (proYid,d.t I'" City f.cilily ,rol""1 .. COIIPH~f wiih IItdiclltionr, i o.pproproprtth - Third fOrty fundinl or n\l spon,or,hip / 'EHPlOYHEnT SERUICES' CIlIHUHITV 8ASED PROGRAHS ('''''1 '-, THRESHOLD GOAL' 10 Imld. c,",unlly b.ud yoc,tion.l urvicu 0 individuo.lJ with IItnfo.l illnus inordtt to illprOYIVocl1tioMI fUliefion" in~, pr\vcnt hospih.IUdion tnd incrust it'ldtptndttt:t. PATHVAYS GOAl: fo lroYid. mnuniiy bu.d voc.tion.1 strvicu to individul1ls viih IItnto.l ttto.rd.. ,Iionldmlopnonl,' diub i Ii ti '" phy,lCOl diubilili" ondlor voc.Hon.lly diudyont- 119inltonditionrto illprOVIYOCo.tionl11 ~urtC ioning Gnd incruSt indtFtndllr'lCC. I,B,I, PROGRAII GOAL: T. provid, c,"nur,lly b.ud voc.llon urvicu to ir.dividulllsllith brl1in tnJuri inordu to i'."OVIVOco.UMo.l fundionin 1ndincruu indcpcndtncl. AD/IISSIOH CRITERIA: . Hut"lnjYa'l"" -OoCUlltnl iono IIlnitl illnur AOHISSIOHCllITER/A: -Hllt"mYcriltri. AOH/SSIOHCRITER/A: .. Nut .,,~ncr cri)trio. - OocuMtrrhtion 0 brl1in Injury SERVICES PROVIDED: .Myocoey .. ~Qrk ty,t'Jl1fion "VQCltiontlCOlJnSllin9 ..Pcrsono.l/sociQI tdj'usilltnt . IOSiClork hlbitJ ninin, .. CCUFI1 ionl1tsktllstrl1ihln9 - nd.p"dlnt livin"lill' iroininl -J'blllklnljkill'l"ininl . Job plm,,, .. Job IIQdifico. ion/occollodttion . f'llov-uPlJob COIchin! SERVICESPROVIOEO, . AdYOc.cy - Vort "'lvolion .. Vocdionl11 counnling . PIIlonol/lociOl .dj,,,t'''l -IUiC "r h.blt, 'linin! - c upotion.1 ,kill. roin nl . nl,p"dlnt llvinllklll, l"lnln, . J.b lUkinl ,kill, roinlnl . JObPI'C/'''l .. Job lIodi iCI1 ion/tCc:ollodltion . [..I.v-upIJob cmhin, SERVICES PROVIOEO, -AdYOc.cy - Vork "'I"lion .. Voc."Uonl11 c(JunHling - P""..l/loci.1 ,dJ"I,,,t .. Buic: war hlbifs tro.ining . Oc,uP'lionll'kllll lroinin, . - Ind".II<I" livin! lkill' iroinin9 . Job ,..klnl ,killl roinlnl - Job pl.cmnt . Job nodific.llon/lCConod.tion - [oIlOY-Up/Job co"hln! IIiDIVIOUAlSSERVEO, PUlClns vith - Pri,ory di"""u of ,,,hi i1inu, .. ~I"l diQ9nosu /HOIV/OUAlSSEIVED: Pttfonrllit 'phyrlc.1 i"bllitiu . "ntol rlhrd.tlonN"'lop. ,,,toldiubiljtlu . "Ilipl. dlubllltiu - YOC.tlon.1 dludVlntol" IHOIVIOUAlSSERVEO, Pmons vlth .. trluMfic brQi~ tnJuriu ..or94nicbrtlndirClrdtrs - nultlpl. dlubllitlu \.,., \ REV/SED, 1m 204 , . ~$~ ......". booouilllNOUWIlES Of SOUTNEAST 10UA PROGiAN E1JAlUATlOIt mIEN I , , ' .,,';'" ..'..... ~~l~f .;.c....,' J.:rr ;:..' !lIRESNOlO I OOJECTlIIES NEASImES UHOAPPLIEOIO TINEOfNEASImE ,OATAIOURCE,OITAIIlEOII, EXPECTANCIES ,iEl, I , , , HIN, GOAL OPT, ,umHI I, Olrrl~~NPETlTIIIE ,x Of CllENll 11II0 OllAIH ,ALlTERNINEES ,680AISAmR ,fOllOU-UP ,II0CATlOHAL, IIX , 2ex , IIX ISx 'mo NT ,COMPETlTlIIE ElI'lOINEHT , ,TERI1IHATlON ,RECORDS ,SPECIALIST, , , , , , , , , , , I,D8T!IHREASOHABlE ,AIIERAIE HOURlI UAIE ,All lRAOUAIES ,61 DAIS AmR ,fOllOU-UP ,UOCA1JONAl, , , Ilx CONPEIIIIUEUAIE , , ,TERI1IHATlON ,RECORDS ,SPECIALIST,ll.2S ,1l,SI ,1l,IS , , , , , , , , ,1, nlHlnlZE PROIRNI ,All/RAGE HunBER Of PROIRAN ,AllTERNlllEES ,66DAISAmR ,CLlEHI ,U~CA1JONAl , , '" Sx LEH.11H fOR URnlHEES ,NON!HS , ,TERNlnATlON ,SO~CE ,S ECIALIST ,IS '01,,12 "." II ".~, , , 1:- ,00 NEH1l , , , I , 1,0ITAIHSUPPORIEO ,xOfClIEN1SUIIOOITAlH ,AllPARTlCIPANll ,ON lHE61TH OAIOf ,CASE ,II0CATlOHAl, ISx 151 ENPlOI/IEHI ,SUPPORTEOENPlOINENl , ,CDNTlHIJIIUSSUP. ,RECORDS ,SPECIAlIST, ISx 2Sx , , ,PomOEnPlOIHEIIT, , , ;,nAIHTAIHSUPPORTED ,x Of CliENTS UII0 RENAIH IN ,All PARTlCIPAHTS ,END Of, smH HOOTH ,CASE ,II0CATlONAL, , mlO\'tfHT ,THE SNlE S,E, POsnlOH fOR ,IH PlOGRAJI SIX ,Of CDHTlnU~US \\lRK ,RECOROS ,SPECIALISf, 61x ISx , IIx ISx ,SIX COlITINUOUSnONTHS ,NOItTSORlDNGER ,IN AS,E, OSITIOH, , , , ' ;,OllAlnRERSONABlE ,AUERAGE NOURLI URGE ,ALL PARTlCIPAHTS ,OH TNE 6em OAIOf ,CASE ,II0CA1JONAL , , , IIx SUPPORlEO URGE , ,OITAIHINISUp. ,CDHTINOOUSSUp. ,RECOROS ,SPECIALIST ,11,61 ,ll,2S ,ll,S6 , ,PDRTEOEIIf1.DVNm,PORTEOEnPLOIHEIIT, , , , , 1,n1NlnIZEPSVCHIAIRIC ,x Of ClIENTSIH PROGRAI1 UNO,All PARTlCIPANll ,END Of THE :i~~ROS ,1I~1A1JONAL , ssx ISx , 151 Ilx HDSPlTILIZATlOH ,HAUlRfrA!NE!OIlO\~VCN" ,REPORTPERIOO ,S CIILIST, , ,HOIITA R liS I'JI, I , , , , '-~nRKlnl2fSUPPORtED ,AIIERAGE IHTElRATION LE1JEL ,All PARTlCIPAH1l ,EHO Of THE ,CASE ,II0CATlONAL, IIX ENPLOV/lENTIHlE- , ,!HSUPPORtEO ,REPORT PERIOD ,REClJRDS ,SPECIALIST, , 2 2,5 IRATlONLEIIEL , ,EII'LOVNEnT , , , , ), nlHINIZE SUPPORTEO ,x Of ClIENll UIID RECEIIIEO ,ALL ~ARpCIPRH1l ,END Of THE CASE ,II0CA1JOHAL, ENPLOVIfNT STAff ,COACHIHGfORlESSTHAHS6x,lNSPPRTEO ,REPORT PERIOD :RECORDS ,SPECUilST , ilx Six 6ix Sx IN1ERIIEllTlOn ,Of!HEIR~RKIHGNOURS ,EHPlOVHEnT , , , , II,HAKjHI2f CLlEHl SAlIl- ,All/RAGE SCORE ON !HE ,ALlPRRmIPAH1l ,lASI QUARTER ,CLlEHl ,PROGRAI1, 2,15 1,2S Sx lAC Ion UIlH TIlE ,CLlEHl SAlIlfACII H SURIIEV ,AT THE T111f Of , ,SATlsrACTIDH,COOROIHATOR, PRO~RAn , ,IHESURUEV , ,SURUEV,' , CErlNllI(~S I 'ARlICIPAHt, Ijlndi'idUlI ,h. i. in llUPlorlld ",PtoYlltntpoJ! iaM or 2. Puron'llho iJ rt(llvln, ]b sukinv.dtvtlop",nt Juyicu aM if not In ,,,.d,ill hCilityb",dffolrl', OllPE1I1IUE EHPlOVHENT. P",,,,nto "lloYIr /lId, 'inIIlUIlIlQ~ or ~bOYt to lit ion_ Ho prCl'fClPlluf'port. ,tM' th.n f.llow Ilonl' I""d,d, 'JPPORIEDEIIPlOIHEnl' Pt",nlnl"j,,,nlhb'lId, ,1Iployu or con nc u611y poid,osl ion. Progru olJfjort is proYldtd, K,y bt It'ldividu6lsih, gfOIJp wt Jihorllorkuu, 'ERH/HEE. Indi,ldUlI ,h. I. no lonSIr in iht 1"9""' ;,ADUATE. T"'lnIl ,h. h.. .bl.intd ,,"plliliYl ...Iploylltnt, . 'EII'ORRRI EIIPlOIHEIi1. SUI\orhd or "",UlIYI ,."alon vith l tn~ndlJro ton of leu ihon : ~:l: lion th,. '.lllOU.UP. RlSulor\Y rchtdulld "nhd 'ith I cOllpt.fltlYllY piled individu41. He ItrVlcu ;It /rI,ldld, I ~l or IIflEGRAlIOIt. .-1'Non.dl.,lrllds"ul"rklillor"rkcrIV, 21 Olspcrnd,fOu,'IIort sth. I. Indi,idUlI "rk 'ill, JOICORCNllIIi.lrolnIWrUPlort"wid,dofll /I"""t by I"d,m PIr"nnll to f"ilihh, JObfUCCUJ, i~'t~ I cLlm OESCRIPTOOSI I, xillHHENlALRElARnAllON(I,O.UHDERIIl AIMR lEARNIH~ OISAIlll11, 2, x illH HISTORI Of SUISTMCE ABUSE, I, x illHHULTlPLEDIlAIllIllES, I, x illHDKEDR HORE /HS1I1UTlO/IALlZATlOnS, 5, x illH no CDHPf1l11UE UORK NISTORI, 6, X/ERnIHATEDfRONONEORHOREJOIS IE AUSE Of POOR PERfORnAHCf, /,IUIlHHOPR1lrESSIOHALSUPPORTSVllEH, 6, K IH SKELIEREO ENlIlROIIIIENr IUD OR HDRE IERRS, j, x UIlH HD RESIOENlIAl PROGRAHHIHG, I, COST PER CLIEnT DBIAIHIHG COHPE1I1111E EHPlCYHENl, 2, COllPERCllENTOITAIHlNGSUPPDRTEO, ElIPlO\'llENr, I, HUHIERIHPRO,RAHllASTOAVOf REPORTING PERIOD), I, HUmiRWH!RmliD\!S!llASTOAVOf S, HUHIER Of PERSDHS UItN. ilm~HlfmhIlEolroROERS, PElso lIllolsORDERs, OTERHENllDISORDERS, 6, HUNIE, (( ~EISO~S OITAINING TEII'D!ARI SUPORlE npOVHENl, " REIIISED.6ill 205 dJ~f ., " " , ' " HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County Dirsctor : CHECK YOUR AGENCY'S BUDGET YEAR Agency Name Address Phone Completed by Approved by Board t ousing FAll nw~h; P , Y"\ P.O. Box 1402 I.C.. S~4 338-1066 or 351-3843 . Charles Eastham a" i1(L-/-:,-/v.f. '7'a~orl~ature) on 9/24/92 (date) 1/1/93 - 12/31/93 X 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 COVER PAGE Program Summary: (Please number programs to corrsspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Pro~ram 1: Affordable Rental Housing Purchases, rehabilitates, and constructs affordable rental housing for very low- income families experiencing the greatest difficulty in obtaining decent housing. Pro~ram 2: Housing Skills Support Offers budgeting, home maintenance, home safety, and neighbor relations counseling programs through contracts with other agencies. c' Pro~ram 3 Housing Access Support Provides funds for brief motel stays of Emergency Housing Program guests who have special needs. Offers loans for rental and damage deposits to households without immediate resources. Pro~ram 4: Transitional Housing Makes a single family home available to HACAP for use in transitional housing program. Local Funding Summary 4/1/91 - 4/1/92 . 4/1/93 - 3/31/92 3/31/93 3/31/94 Unitsd Way of Johnson County __ $ 0 S 0 S 6,029 Does Not Include Dssignatsd Gvg. FY92 FY93 FY94 City of Iowa City S 0 S 0 S 0 Johnson County S 0 $ 0 $ 0 U City of Coralville S 0 S 0 S 0 , :;';.. 206 .. 1 .2.5'B I /" , 'I I , BlOOF:l' suz.tlARY AGmCY Greater Iowa City Housing Fellowshio ACllJAL '!HIS YFAR 00mETED IAST YFAR Iro1ECIm NOO YFAR Enter Your Agency's Budget Year => 1991 1992 1993 1. '!UrAL OPERATING W!:GEI' 417,450 (Total a + b) 52,717 402,702 a. Canyover Balance (Cash 3,027 14,169 345,233 from line 3, previous COllD1U1) b. Income (Cash) 49,690 403,281 57,469 , 2. '!UrAL EXPENDI'lURES (Total a + b) 38,548 72,217 391,788 a. Administration 1 991 4 408 7277 b. ~ Total (List Frogs. Belew) 36 557 67 809 384 511 1. Affordable Housing 32,308 61,028 371,813 2. Housing Skills 0 0 3,936 3. Housing Access 500 340 2,336 4. Transi tional Housing 3,749 6,441 6,426 /~ 5. 6. 7. 8. 3. ENDlllG BAINlCE (SUbtract 1 - 2) II 14, 169(a) 1/ 345, 23~b) II 10,91~c) 4. IN-KIND SUProRl' (Total from 7,630 8,910 8,800 Page 5) 5. NON-cASII ASSE'ffi 104,000 203,000 530,700 Notes and CormIents: (a) General operating funds (b) .J Includes: - $325,000 HOME grant for rental housing acquisition in 1993 - $12,620 contribution from Ecumenical Consultation for use as an Administrative Contingency Reserve to Cover Administrative expenses during build-up of rental income - $7,613 general operating funds (c) Represents remaining Administrative Contingency Reserve \ ~il~~ 2 207 oZSrr% I " , '" IN<lllE lEI7IIL ,l\GENC'i~rp"~pr Tnw" I"Hy Hnll~ing I'pllnw~hip AClUAL '!HIS YF1IR llJU,iJ:;l'W AI1IINIS- mx;RMoI m:GRl\M IASr YF1IR PImECTED NOO YF1IR 'IFATION 1 2 1. Local F\Jnding sources - T,k~ 1'<>1 "'" M/~ M I~ 4.522 679 2,713 452 a. Johnson County b. City of Iowa City c. United Way 4,522 679 2,713 452 d. city of Coralville e. f. 2. state, Federal, i""e -r.i..t ""lrM 12,000 368,300 0 a. ROME Program 325,000 0 b. Iowa City CDBG , 12,000 43,300 0 c. d. 3. Co ons/Donatlons , 33,593 23,755 11,500 l,725 6,900 1,150 a. Ulllted Way 300 45 180 30 oesianated Gi viM b. other Contributions 33.~~1 23.~~~ 11.200 1 680 6.720 1.120 4. Speclal Events - I 1'~ ~,1nn I "nn I ,~nn , ,Inn T~..t I'<>T"'" ~ 17n a. Iowa City Road Races 500 500 b. Fundraisinq 1,125 5,170 4,800 1. 200 1,000 2,100 c. , 5. Net Sales Of Servlces 6. Net Sales Of MaterlalS , 7, Interest Inalrne 253 231 500 500 8. other 7 L1st Below 2,719 5,825 35,647 3,600 32,047 a. Rents 1,934 5,385 35,647 3,600 32,047 b. Tax Proration 719 440 c. Other 66 '1UI2\L IN<lllE (Show also on 49,690 403,281 57,469 7,204 43,660 3,702 1>;0,,,, " line lbl r /~""" \v.,,1 '-" Notes and CalUnents: (a) 1991 includes $16,000 donation of equity; contribution from Ecumenic~l Consultation Contingency Reserve. 3 1992 includes $12,620 208 to be used as Administrative ,.- "., " .f ',' ~5'H' I , , , ,-\ (continued) PImWI m:GIWI m:GWI ffiIXRAM PImWI PImWI 3 4 5 6 7 8 1. I.ocaJ. Fundi.n; Sources _ 452 226 r.i<:t-, ""1,...., a. Johnson County b. City of Iowa City c. United Way 452 226 d. City of Coralville e. f. 2. state, Federal, , -r,i..t- a. HOME Program , b'Iowa City COBG c. , d. , , 3. Contributions/Donations 1,'150 575 , , a. United Way 30 15 DesiC1Tl!lted Givim b. other Contributions 1,120 560 4. Special Events _ 500 . r,l..t- l'i'!l,...., a. Iowa Clty Road Races , b'~undraising 500 c. 5. Net Sales Of Services 6. Net Sales Of Materlals , 7, Interest Income 8. other - List Below .. " a. Rents b. Tax Prora tion c. Other 'l1WIL IN<nIE 2,102 801 IN<nIE lErAIL AGENCY Greater r owa City HOUSing Fellowshi 0 '>.../ Notes and CoIm'ents: ~ ~~~/~ 209 3a a2Stof purc .,1 :t-". " . . ,- ',,::, . , ,,: " ,'....:;' "" . '-", ,,/-,-,; , .,,;. 'f "/ ',Co,' ',...:./.,',. ", '-,I , ~'.:' . .~:.' ':.:~r...'. ,:,~;'. ,......f;.' '. 'I I , , ~1'.IURE IEOOL AGENCY Greater Iowa City Housing Fellowship ACIUAL '!HIS YEAR ~.w AllIlN.Is- H<C:GIWI ::1 IJSr YEAR mm:crm NEXT YEAR 'mATION 1 1. Salaries 0 0 9,000 1,350 5,400 ( : 2. Eltployee Benefits 0 0 3,093 464 1,856 309 and Taxes 3. Staff Deve10pnent 150 150 4. Professional 1,143 500 500 Consultation 5. Ji\lblications and SYbscriotions 6. 'DJes and Mernbersh.ips 525(a 150 150 7. Rent 2,820 423 1,692 282 8. Utilities 9. Telephone , ' , 900 135 540" 90 10. Office SUpplies and 104 264 1,300 195 780 130 B:lstaae 11. Equipoont 1,000 '150 600 '100 Blrd1ase/Rental 12. Equipnent/Office Maint~ 13. Printing and Ji\lblicity 119 200 150 25 14. ,Local Transportation C 15. Insurance , 16. Audit , 2,000 2,000 17. Interest 0. principal 13,204 24,745 19,225 on mortqaqe loans 5,777 18. other (Specify): 2,100 contract services 2,100 19. Affordable hOUslng , hase & rehabilitation 28,990 50,138 325,000 325,000 20. Affordable hOUsing npp-ratina ~OStS 1,290 4.127 15.920 15,920 21. Loans and grants 500 340 500 22. Fundraising 1,362 2,882 2,410 2,410 '1tm\L EXPEmEs (Show also 3,936 on Paa" 2, liMA '2.2a.2bl 38,548 72,217 391,788 7,277 371,813 Notes and Camoonts: (a) IRS tax exempt filing fee and National Community Development Association membership " 4 1 " 210 .25'1 1, .-'. .' I I , .. ' ~':rrrh ,;J ..i'-i' " . '" EXPFllDrroRE JErAIL ~CY Greater Iowa City Housing Fellowship "'. (continued) m:GRAM m:GRAM m:GRAM m:GRAM m:GRAM PFJ:XiRAM 3 4 5 ~ 7 8 - 1. Salaries 900 450 2. Employee Benefits 309 155 and Taxes 3. staff Developrent 4. Professional . COnsultation 5. PJblications and SUbscrintions 6. nJes and Memberships , , 7. Rent 282 141 8. Utilities I 9. Telephone 90 45 I , 10. Office SU{:plies and , ~cre 130 65 , 11. Equipoont 100 50 , 12. Equipoont/Office , Maintenance 13. Printing and PJblicity , 25 14. IJxal Transportation , 15. Insurance 16. A\XIit , 17. Interest & ,principal on mortqaqe loans 5,520 18. other (Specify): contract services 19.Affordab1e housing aRe ~ rehabilitation 20.Affordable housing operatina CaRts 21'Loans and grants 500 22., Fundraising 'lUmL ~ (Shew also 2,336 6,426 nn p"cr,,' l' "hI Notes and Cam'ents: . / ,'"' . . . , '-' purch v ~~~:;:j 4a ~W8 , ., I , . ". AGENCY Greater Iowa City Housing Fellowshin !;~TAIlTF.IJ ro<irrIONS AcroAL 'IHIS YFAR lJJl:GEl'ElJ % Fl'E* um YFAR POOJECTED NOO YFAR CHANGE r Position Title/ Last Name . Last '!his Next Year Year Year Administrator/to be hired tW... w... N/A N/A 9,000 N/A Total salaries Paid & Fl'E* 0.5 9,000 * Full-Time Equivalent: 1.0 '" 1iii1-time; 0.5 '" half-time; etc. , N/A RFS'l'RTCTED FUNrS: (complete Detail, Pages 7 and 8) Restricted by: Restricted for: Iowa City CDBG - Federal Rental acquisitio 12,000 43,300 ' o -100.0 -100.0 HOME - Federal Ecumenical eonsultation - Rental acquisitio Adfuinistrativ donor Reserve 325,000 o 12,620 o. -100.0 l......... '-) Ml\.'l'OITNG GRANl'S Grantor/Miltched by: IN-KTND 5lJPPORT" DFTI'AIL services;Volunteers 5,505 Volunteer labor @ $5/hr. 7,210 7,000 -3% Material Goods carpet @ cost, toilet, 325 tub surround, furniture, b1dq. material 1,000 1,000 0% Space, utilities, etc. other: (Please specify) Legal 1,200 400 500 25% Skilled Labor @ $2Q/hr. 600 300 300 0% '- 'l'01'AL IN-KIND SUProRT 7,630 8,910 8,800 -1% " 212 5 ,. ',,\ '. t25~ , _._...__.~... -~-,~~. I I , , BENEFIT DETAIL AGENCY Greater Iowa City Housin~ Fellowship ~ TAXES ANO PERSONNEL BENEFITS , (List Rates for Next Year) TOTAL ==> ACTUAL , LAST YEAR o THIS YEAR PROJECTED o BUDGETED NEXT YEAR 3,093 689 FICA 7.65% x $ 9,000 Unemployment Compo .36% K $ 9,000 Worker's Compo estimated Retirement % K $ Health Insurance $ 185 per mo.: 1 indiv. $ per mo. : family Disability Ins. % K $ Life Insurance $ per month Other % K $ 32 152 2,220 i I , How Far Below the Salary Study Committee's Recommendation is Your Oirector's Salary? N/A N/A , N/A o Sick Leave Policy: Maximum Accrual ~ Hours ~ days per year for years ~ to _____ Months of Operation,Durinq Year: 12 days per year for years to - - ----- Hours of Service :8am - noon Monday - Friday, Holidays: Vacation Policy: Maximum Accrual ~ Hours' ~ days per year for years ~ to _____ _ days per year for years _ to _____ 10 days per year , Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? N/A X Yes No How 00 You Compensate For Overtime? ^ plan to OIRECTOR'S POINTS AND RATES -ll-- Time Off _____ 1 1/2 Time Paid None _____ Other (Specify) Retirement _$ /Month Health Ins, _$ /Month Disability Ins. $ /Month Life Insurance -$ /Month Dental Ins. ::::::$-/Month Vacation Days Days Holidays Oays Sick Leave ______ _ Days STAFF BENEFIT POINTS Minimum Maximum Comments: I ' .....; POINT TOTAL fII/n N/A ..JlLA.. 213 , ~~~~ \0 6 c1Sfo! i 'I , , "-. (~ndicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund HONE Proqram - t\ffordable Rental Housina Greater Iowa City AGENCY Housing Fellowship ,I""""', 1. Restricted by: Iowa Deoartment of Economic Development 2. Source of fund: Iowa Department of Economic Development . . Acquisition and rehabilitation of 3. Purpose for WhlCh restncted: . FFnrrbhl" hnll.i ng' 4. Are investment earnings available for current unrestricted expenses? Yes x No If Yes, what amount: 5. Date when restriction became effective: 9/92 6. Date when restriction expires: no expiration 7. Current balance of this fund: $325.000 .fundina has yet to berecteved B. Name of Restricted Fund CDBG - Affordable Rental Housina 1. Restricted by: City of Iowa Citv 2. Source of fund: City of Iowa City 3. Purpose for which restricted: Acquisition' of affordable housing (", ';', \~ 4. Are investment earnings available for current unrestricted expenses? _____ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: 7/92 6. Date when restriction expires: no expiration 7. Current balance of this fund: 0' C. Name of Restricted Fund Administrative Contingency Reserve 1. Restricted by: Ecumenical Consultation of Christian Churches 2. Source of fund: Ecumenical Consultation of Christian Churches Contingency for administrative expenses 3. Purpose for which restricted:durina build-uD of rental inventory 4. Are investment earnings available for current unrestricted expenses? ~ Yes _____ No If Yes, what amount: all interest earned 5. Date when restriction became effective: 9/92 6. Date when restriction expires: 9/95 \, ~ 7. Current balance of this fund: $12,620 214 /- 7 ';;5'9 -. AGENCY mSTORY AGENCY Greater Iowa City Housina Fellowship (Using this page ONLY, please summarize the history of your agency, ----, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) The Greater Iowa City Housing Fellowship began in the fall of 1989 as a group of persons from area religious congregations concerned about the availability of housing for low-income residenls of Iowa City and Johnson County. Over the next six months representatives from a number of local social services agencies were asked about the extent of housing needs in this area. With the realization that there is a severe shortage of affordable housing in this community. the decision was made to fonn a non-profit corporation as a means of developing affordable housing. The purpose of the Corporation is to increase Ihe supply and availability of affordable. decent housing for very low-income residents of the Iowa City area and Johnson County. As an initial project. a three bedroom house was acquired in April. 1991. using a Community Development Block Grant for the down payment and financing provided by four local lenders. Loan payments are' met from donations from member religious congregations. The property is leased for $1.00 a year to the Hawkeye Area Community Action Program for use by thaI agency in its Transitional Housing Program. A duplex was acquired in July. 1991. A two-bedroom apartment was renovated and is currently rented to a Section 8. Housing Assistance Program participant rcferred by the Domestic Violence Project. The one-bedroom unit in this property required extensive renovations which is nearing completion using, volunteer labor. This apartment will also be used in the Section 8 program. After Ihe completion of the City's Comprehensive Housing Affordability Strategy in September. 1991. we developed our curreni goals. They are to focus on providing affordable rental housing for very low-income households who arc receiving Section 8 rental assistance, Preference will be given 10 Ihose denied access to private rental housing. As debt service on the Housing, Fellowships' rental properties Is retired. renls will be reduced to meet operating costs only. thereby making housing affordable without rcnlal assistance and increasing the supply of permanent affordable housing. In 1992 the Housing Fellowship has assembled funding from a HOME Program award. a Community Development Block Grant. and loan commitments from 'a consorlium of seven local lenders to purchase. rehabilitate. and manage four duplexes (8 apartment unils). The need to make supportive housing services available for some households is also evident from Ihe CHAS. Through Life Skills. Inc.. the Housing Fellowship will offer a ten week housing support curriculum to tenants who voluntarily accept these services. The curriculum will cover budgeting. home maintenance. home safety and neighbor relations. I-..J P-1 215 '~~)~t~ J.5~g " I , i I I , I I I I I I ,,' /" :'1 ,', , ~. AGENCY Greater Iowa City Housing Fellowship ACCOUNTABILITY QUESTIONNAIRE r A. Agency's Primary Purpose: The Greater Iowa City Housing Fellowship is devoted to increasing the supply and availability of affordable, decent housing for very low-income residents of Iowa, City and Johnson County. B. Program Name(s) with a Brief Description of each: SEE PROGRAM SUMMARY ON COVER PAGE :','-," . C. Tell us what you need funding for: To pay a portion of' administrative expenses, including salary and benefits for a half-time administrator, as well as office expenses. By using contributions and United Way funds to meet a part of administrative expenses, the affordability of housing operated by the Housing Fellowship can be increased. Little or no grant support for administrative expenses is available for nonprofit affordable housing developers. c . D. Management: 1. Does each professional staff person have a written job description? Yes X .;- No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Board of Trustees' E. Finances: 1. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? Rents arc charged for rental houisng units. Rents cover all operating and replacement reserve costs, loan repayments, and a portion of administrative costs, Tenants pay no more than 30% of household income towards the renlal amount, \j b) Are they flat fees or sliding scale x ? 216 ./" P-2 ,;JS~ ..' , , 0' 1 , ' " c) Please discuss your agency's fund raising efforts, if applicable: Grants, contributions from religious organizations, individuals, and businesses, sale of House Pins, garage sale in Cooperation with HACAP. AGENCY Greater Iowa City Housing Fellowship F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again ,and stays for 10 days: Unduplicated Count 1 (Client), DUPlicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please SUpply information about clients served by your agency dUring the last two complete bUdget years. Enter Years _ 1990 1991 1. How many Johnson County 1a. Duplicated 0 8 residents (including Iowa Count i City and Coralville) did lb. Unduplicated i your agency serve? Count 0 8 i , . 2a. Duplicated N/A N/A J 2. How many Iowa City residents Count I did your agency serve? 2b. Unduplicated I N/A N/A I Count I r. 3a. Duplicated I N/A N/A I . 3. How many Coralville Count ! " residents did your agency ~ serve? 3b. Unduplicated N/A N/A Count 4a. Total 0 8 4. How many units of service did your agency provide? 4b. To Johnson 0 8 County Residents 5. Please define your units of service. Apartment rental to a household for all or part of one year . one unit per household member Motel Slay of any duration for one household . one unit per household member Loan for rental or damage deposit . one unit per household member 6. Please discuss how your agency measures the success of its programs. In process of developing an evaluation procedure for tenants occupying Housing Fellowship rental units, Programs which provide services through Life Skills and HACAP are evnluated from reports submitted by those agencies. J r ~~~,} P-3 217 c:2S Iof 1"'" ,. i , . ' AGENCY Greater Iowa City Housing Fellowship 7. In what ways are you planning for the needs of your service popula- tion in the next five years: r-' · By continuing to acquire affordable rental housing · By continuing to apply for federal, state, and local grants for funds with which to acquire rental housing · By continuing a close working relationship with HACAP, Neighborhood Centers of Johnson County, the Emergency Housing Project, the Domestic Violence Project, and City staff in order to assist existing and future housing needs · By continuing to seck support from religious congregations · By continuing participation in the CHAS update and review process ,8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The Housing Fellowship has been able to become a nonprofit, acquire 3 units' of affordable housing and obtain financing for the acquisition of 8 additional units, and offer programs with other social service agencies all with volunteers. In order to effectively address the need for affordable housing on an expanded basis having a paid staff person is essential. 9. List complaints about your services of which you are aware: The need for additional affordable housing is much greater than the existing available units, (" '.:1..,/ 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: The Housing Fellowship does not presently mainlain a waiting list for rental' units. However, as we increase the number of units offered for rent during the next year, we anticipate that a waiting list will develop. ,) , y How many people are currently on your waiting list? 0 11. In what way(s) are your agency's services publicized: As they become available for occupancy, units will be advenised for rent in local newspapers and by distributing announcements to other housing agencies, Speaking engagements, press releases, and an agency brochure are used to communicate 10 member organizations and the community. , , \........ 218 /- P-4 I c2S'" -. ,~ " "I " , ' GREATER IOWA CITY HOUSING FELLOWSHIP 1993 Program Goals and Objectives Affordable Rental Housing GOAL: To increase the supply and availability of affordable, decent housing for very low-income residents of Iowa City and Johnson County. ' , Objective A: laW.; Objective B: laW.; Objective C: Iil.sJu.; B. To increase the amount of affordable rental housing operated by the Housing Fellowship by purchasing and rehabilitating eight 2 and 3 bedroom rental units. A. Locate and purchase three duplexes that meet bedroom size, location and, cost requirements, Rehabilitate four duplexes (one purchased in 1992 and three purchased in 1993) containing eight apartment units to meet building and rental housing codes. Work with local service agencies to identify tenants who have qualified for Section 8 rental assistance. Fill units with tenants, with priority given to those previously denied access to housing. ' To continue participation of rental units currently in operation in the Section 8 program, ::,' B. C D. A, Maintain tenants in place in currently occupied two-bedroom unit. B. Complete renovation of a one-bedroom apartment and enroll it in the Section 8 program. To obtain capital funding for additional rental housing acquisition. , ~ A, Develop project design and financing plans for eight to twelve units of needed bedroom size and at scattered sites of existing or new construction rental housing, Submit application for funding to appropriate granting agencies, Resources Needed: '...J ~~~~ 4 duplexes, each unit being two or three-bedroom apartments for a total of 5 three-bedroom and 3 two-bedroom apartments - - one half-time paid administrator .. administrative office space one phone line -. office supplies 219 r J.5,g . I 1 , ' 2 GREATER IOWA CITY HOUSING FELLOWSHIP 1993 Program Goals and Objectives (' ~ ': Operational Capital 46,813 325,000 Housing Skills Support GOAL: To assist very low-income households in maintaining their housing status, Objective A: Offer housing supportive services which will assist voluntarily participating households in maintaining their housing status. Thsks.: A. Refer up to 5 households to Life Skills for enrollment in their Housing Support Curriculum program. , , B. Reimburse Life Skills for program costs for these 5 households:' , C Develop additional housing support programs in cooperation with ,Neighborhood Centers, of Johnson County. Resources Needed: -. one half-time paid administrator - - administraliye office spaee . - one phone line -. office supplies c ~ Operational 3,936 Capital 0 Housing Access Support GOAL: To provide financial assistance to very low-income households who do not haye the immediate resources to gain access to housing, Objective A: To establish a revolYing loan fund to be used in making rental and damage deposits. Thsks.: A. B. Assist VISTA volunteers to develop the structure and organization of a reyolYing loan fund, Enlist the partiCipation of all appropriatc local agencies in dcsign and administration of a rcyolYing fund. v 220 r ,. . " ~8,," '" ,-0 -..~..--.-.~,~,.,. ..._-...,'.~... -. '\ , ' I , GREATER IOWA CITY HOUSING FELLOWSHIP 1993 Program Goals and Objectives c Obtain the capital necessary ,10 begin the fund from contributions and grants. Resources Needed: one half-time paid administrator _ _ administrative office space _ - one phone line - - office supplies ~ ,Operational 2,336 Capital 0 Transitional Housing, GOAL: To assist HACAP in providing a transitional housing' program. Obje~tive A: Maintain the availability of a three-bedroom single family house, for use byHACAP in that agency's transitional' hoti,singprogram.'": r. . , :!llli;. , A. B. Obtain contributions from' member congregations to' cover debt service and insurance costs, Lease unit 10 HACAP for $1.00 per year. Resources Needed: one half-time paid administrator administrative office space .. one phone line - - office supplies ~:us: Operational 6,426 Capital 0 oJ ~l,~ >') , 221 J.5 foK 3 .... f " , I I , I I i I , I I I i i i I ,I I I / I 1 , . '-. 1 " HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johnson County Director : Don W. M3.niccia Hawkeye Area Cornmmity l\cti.on P.O. Box 789!"rogram, Inc. Cedar Rapicls, IA 52406 (319)j66,/'"'3: Zt~~~~~ (authorlzed slgnature) on 7/23/92 (date) CHECK YOUR AGENCY'S BUDGET YEAR Agency Name : Address : Phone : completed by : Approved by 'Board : 1/1/93 - 12/31/93 4/1/93 - 3731/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x N<JI'E: Program Fiscal Years Program I is 1-01-93 / 12-31-93 Program II is lO-01-92 / 9-30-93 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program I HUD Transitional Housing'in Rural Arrerica (Johnson 'COunty 'only) : This program provides safe, stable housing for up to 24 rronths for horreless individuals or families. A holistic approach is used to develop self-esteem and living skills so families can becare self-sufficient. The program ,funds property oneratingcosts, counseling/case rranagenent and enployrrent services. The four pI$rties in the local program were approved for inclusion in the Federal grant effective Janucu:y 1, 1992.' , . ,,' , ,,-, Program II Johnson COunty Head Start Family service Center: This program is a three year national denonstration project tI1at expands the current Head Start wrap Around Day Care ' efforts in Johnson COunty. The program provides specialized hare based services, wrap (', around child care to at-risk Head start children and their siblings, interagency case - l1\3I1agerrent and enhanced social services, and family. resource center services at the Broadway Street center and the COralville Head start center. ' , , , , , Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3{31{93 3{31{94 United Way of Johnson County -- S 15,000 S 16,000 S 16,000 Does Not Include Dssignated Gvg. FY92 FY93 FY94 City of Iowa City S ,6,000 S 6 000 S Johnson County S 21 500 S 21 500 S 2l 500 city of Coralville S - 0 - S - 0 - S - 0 - L; 222 " 1 '~. ,~ 115'8 ,.. I 1 , AGENCY Hawkeve Area camnmitv Action Program, Inc. BJI:GE:r SlMll\RY '0 ,,",, AC'lUAL w:rs YEAR BUCGEl'ED , IAST YEAR IroJECrED NEXT YEAR .. lO/1/92 - 10/l/93 - Enter Your Agency's BJdget Year :> lO/1/91 - 9/30/92 9/30/93 9/30/94 . 1. TOI7lL OPERATlNG BJI:GE:r 454,296 38l,200 38l,200 ('lbtal a + b) a. carryover Balance (cash (15,340) ( 9,116) - 0 - :fran line 3, previous column) J:i. IncoIIe (Cash) , 469,,636 390,316 381,200 2. TOI7lL EXPENDI'lURES ('lbtal a + b) 463,412 38l,200 38l,200 a. Aclmini.sb:ation (1) 38,100 40,400 42,700 b. Program Total (List Prcgs. Belew) 425,312 340,800 338,500 , 1 Transitional Housing Rural . ~""rica I?l 195,873 105,300 ,l03,000 I 2 Head Start Family Ser1n.ce 229;439 , 235,500 235,500 . center , , , 3. . 4. '. 5. 6. 7. , 8. 3. ENDlllG BAIllNCE (SUbtract 1 - 2) (4) II ( 9,116) II - 0 - II - 0 - I 4. IN-KIND SUPfORl' ('lbtal :fran 24,667 23,160 23,l60 Page 5f 5. NON-cASH ASSE'IS (3) 85,534 85,534 85,534 Notes and Catlnents: 1. AdmInistration - A shore of HACAP central AdmInistration 1s allocated to each pr()'Jram lIS Indirect cost. HACAP total admInistrative builJel for FY93 Is projected at $890,000, whIch Is 7.2:1: of the total builJet. , 2. HUD - Transitional Housing Rural America builJet Is for the Johnwn County share only. This Is eight (8) of the 28 total units In the FelI1ral grant. The total 1993 bu~t Is $626,871 with $304,844 fell1ral. 3, Non-cash assets are two single family houses and three trailers. 4. Head start operations began year with ooffclt, WllS reduced during the year and will be eliminated this year. 223 /- ~-e)o 2 r:J.S6JK IN<nIE DErAIL AGENCY Hawkeye Area Comnunitv Action Procn:am, Inc. ACIUAL 'lEIS YFAR Wu;J:;l:J:JJ AIroNIS- m::GRAM ~ IAST YFAR IroJEC1'ED NOO YFAR TRATION 1 2 1. ~ E\m:li.ng Sources - 42,500 43,500 43,500 -0- 18,000 25,500 ' : I3elCM a. Johnson County 21,500 21,500 21,500 -0- l5,000 6,500 b. city of Icwa City 6,000 6,000 6,000 -0- 3,000 3,000 c. United Way 15,000 IG,OOO 16,000 -0- - 0 - 16,000 d. City of Coralville - 0 - - 0 - - 0 - -0- - 0 - - 0 - e. f. 2. state, Federal, 388,728 324,484 315,375 42,700 62,675 210,000 . -List a. IDHS 35,090 37,100 43,412 - 0 - - 0 - 43,412 " b. CSBG lO,670 4,535 15,875 4,700 1l,l75 - 0 - c. HUD l43,080 82,961 56,200 4,700 51,500 - 0 - d. HHS 199,888 199,380 199,888 33,300 - 0 - 166,588 3. Contr!butions/D:lnations , 3,985 l,4.J7 1,500 -0- l,500 - 0 - a. United Way , Desi<mated Givim 3,321 1,487 1,500 -0- 1,500 '- 0 - b. other COntributions 664 - 0 - - 0 - -0- -0- -0- 4. Speclal Events - - 0 - 120 100 lOO -o- Ust P1:!lCM - 0 - a. Iowa City Road Races - 0 - 120 100 - 0 - lOO - 0 - b. c. 5. Net Sales Of Services * 14,575 20,725 20,725 - 0 - 20,725 - 0 - 6. Net Sales Of Materials - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - 7. Interest Income - 0 - - 0 - - 0 - -0- - 0 - - 0 - 8. other - List Below 19,848 - 0 - - 0 - - 0 - - 0 - - 0 - a. Iowa City CDBG 19,848 - 0 - - 0 - - 0 - - 0 - - 0 - b. c. romr. IN<nIE (Show also on 469,636 390,316 381,200 42,700 103,000 235,500 Pao,,' 1 in"_1b\ Notes and CCmrents: * Sale of Service - Participant rents and \\Ork site labor fees. 3 224 '" ''" Olsr.! " I , , r c , '"-" . I , , '-. EXPElIDl'IIJRE IErAIL AGENCY Hawkeye Area Col1Immi.ty Action Prooram. Inc. AClUl\L '!HIS YEAR B:mEl'ED All1lliIS- I?lmWI I'RI:X;Rl\M ,\ IAST YEAR P.RaJEC1'EIJ NEXT YEAR 'rnATIC<< 1 2 1. 'Salaries 'l52,452 155,342 158,238 - 0 - 38,272 119,966 2. J:nployee Benefits 38,113 40,389 42,724 - 0 - 10,333 32,39l arxl Taxes 3. staff Deve10prent 2,334 2,lOO 2,lOQ - 0 - 600 l,500 4. Professional 38,428 '32,000 23,000 - 0 - - 0 - 23,000 Consultation 5. Publications arxl - 0 - - 0- - 0 - - 0 - - 0 - - 0 - SUbscriotions 6., D.ies arxl Memberships - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -, 7. Rent /Aa]ui.si tion/Rehab lOl,005 28,543 32,743 - 0 - 3,603 29,140 8. utilities 15,041 l5,040 15,040 - 0 - 15,040 - 0 - 9. Telephone 8,682 5,200 5,200 - 0 - 2 Aoo 2,800 '. 10. Office SUH;>lies am 15,00l 6,lOO 6,lOO - 0 - 1,100 5,000 Ebstaae /Pi! c.' ~ H 0'; 1l.F.quipoont "- Purd1ase 5,9l8 3,000 3,000 - 0 - l,600' 1,400 12. Equipoont,tOffice 167 200 200 - 0 - 0 - 200 Maintenance - <'. ~. Printing am Publicity , 2,178 2,200 2,200 - 0 - 200 2,000 ".-j 14. ~ Transportation 8,281 8,900 8,900 - 0 - 4,500 4,400 15. Insurance & Misc. 5,538 5,256 5,225 - 0 - '4,022 1,203 , 16. Audit included in indirect cost - 0 - - 0 - - 0 - -0- - 0 - - 0 - 17. Interest - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - 18. other (Specify): H~ad ~~"rt "hmi ng Fpp 4.1 O~ 1.100 1.100 - 0 - - 0 - ] .100 19. 1 ' 1,467 l,500 1,500 - 0 - - 0 - 1,500 l-Ea s Net of Reimb. 20. WOrk Prograrrv\'kJrk Stud , 22,633 29,730 27,030 - 0 - 20,330 6,700 Part-t:irre Wages & Taxe 21. Parent Ed. COst~ 3,965 4,000 4,000 - 0 - 1,000 3,000 22. Indirect COst 38,100 40,400 42,700 42,700 - 0 - - 0 - TOmL ~ (Show also 463,412 381,200 381,200 42,700 103, 000 235,500 nn p",,,,, 2 line 2,'~. 'hI Notes am Caturents: LIne 4 - poymentto dIlycare home provloors, case menlijlmentl)Jllncles & UNI/MECCA (or il'Illluetlon. LIne 7 - Purchesa & rehebltltete two properties, lowe City ( I) & CorelYllle ( I) & three mobile homes, . LIne 18 - Fee peld to the Heoo Stert grant (or non-HeooStert enrolled children ettendlng morning sessions, \J LIne 19 - Children & sterf meal cost In excossofCCFP reimbursements, LIne 20 - Prl1\Jrem I-Wl)JilS & benefits (er beneflolerles enrelled In employment service component ef the HUD Transltlonel Heuslng In Rural America Grant. Pr()Jrem II-Fee paid te UNI for 500lal Service Interns. LIne 22 - Allooated shere of lijlncy overheoo cost per H.H,S. allooatlon plen, This Inclum the looal enerw & houslngofffce eperetlons, 225 ,- ~~~:) 4 c3S'8 I I , - AGENCY Hawkeye Area Cornnuni tv Action Proqram " Inc. FTE* ACIUAL WIS YEAR EUD;ETED lAST YEAR mmx::rED NEXT YEAR ~ , SMARTED R:61TIONS QIlINGE ..r-.., .,: Position Title/ last Name Energy /Housing service Coordinator Welherlll ** Johnson county Transition Housinq Coordinator (vocanl) 1. 00 -0- -0- 16,640 Johnson county }laintenance Crel~ surervisor Hall .50 1. 0 l.O Johnson co. Transitional' , }1ousinq COunselor Cooner ** .50 .60 .60 8,840 11,232 Total Salaries Paid & FTE* 10.7 10.3 lO.3 -152,452 155,342 * Ml-Tllre Equivalent: 1.0 = full-t:iJrei 0.5 - half-t:iJrei etc. ** ElTployee IIOrks additional hours on regional programs not shown on this submission. Iast '!his Next Year Year Year '.50 .50 .50 9,360 9,880 10,192 3.2% - 0 - - 0 - N/A 7,280 15,600 l6,224 , 4 '% 11,956 ~.6% 2 % 158,238 " RESTRTCl'F.D FUNI:6: (O:iDplete Detail, Pages 7 and 8) Restricted by: Restricted for: :' ',: C,, , , ".<fI" MATlJlJNG GR1INIS GrantorfMatched by: HUD/Johnson County Ci tv of Icwa Ci tv Regular and OlBG IIHS/Johnson County, City of Icwa City, Johnson Countv United Way l43,080/ 30.848 199,888/ 24,500 82,96l/ 18.000 199,888/ 25,900 56,200/ 18 . 000 199,888/ 25.500 IN-KIND 1:>UI'KJ!<r DErAIL ServicesjVolunl:eers l,094 classrexxn 9,442 11,l60 'l1,l60 - 0 - volunteer hours Material Gocds education supplies & 4,500 - 0 - - 0 - - 0 - repair materials space, utilities, etc. Below J1'al'ket space 10,725 l2,OOO 12,000 - 0 - other: at Broadway Center (Please specify) , \....' rarAL IN-KIND SUProRr 24,667 23,160 23,160 - 0 - 226 /- .'. r~ \) ," 5 ;l~'i ",' .,.. -- -----.-------...---.--- '" "SAIi\RTF.D rosrrrONs .'. '" i , ' AGENCY: Hawkeye Area Ccmnuni ty Action prc:gram, Inc. FrE* ACIUAL WIS YEAR PDCGEl'ED ~ 0 'LAST YEAR m:mJ::'lID NElcr' YEAR CEANGE 000 l8, 720 19,760 20,550 ' 4% 000 17,680 l8,720 l6,224 (13%) , 00 ' 14,560 l5.600 . 16 .224, 4% 31 8,268 8,819. 9,l72 4% 3( 7,717 8,268 8,599, 4% I 3l 3,604 3,775 3,926 4% " , 2~ 6,825 7,l50 7,436 4% 3 3.604 3,775 3,926 4% 2 6,825 7,150 7,436 4% 2' 5,525 6,l75 6,422 4% , 2 5,525 6,l75 , 6,422 4% ' I it 2,758 3,083 3,083 0 , 7 5,460 5,850 6,084 4% 7 3,261 4,330 4,462 3% " fl:Jsition Title/ last Name Iast This Next Year Year Year Berd1r.yul2y Family Service ctr. Coord .000 .000 . -- . BIOI\I!lllll 1 ' Fam. Service ctr. lOUllSe 9 .00 .00 Family Service Cent.p.r Reach Counselor Ntljle Teacher (Coralville\. ** AirlmSM Teacher (Broadway) P~*pooI A'1 Teacher Associate (Coralville) Schrllllr ** PM Teacher Associate (Coralville) Ha'lur>;i A.I<! Teacher Associ.ate (Broadwav) , Carr ** PM Teacher Associate win (Broadwav) ard ~a1i.ld Care W:lrker \:Coralville)' (vocanl) a1i.1d Care W:lrker (Bioadwav) , Mwrlson a1i.ld Care Subs ,(numerous) Teacher (Broadwav H.B.) ROOllne ** Teacher .l\ssoc.i:ate (H. B.) , BlsIllIp ** \) ..Jl..Jl .3 ...g .62 .6 .62 ...g .6 ...g...g .6 .31 .31 .3 ..ill...ill. . 3 .37 .37 .3 --- * Full-t.iJre equivalent: 1.0 = full-time; 0.5 = half-tiJre; etc. ** EmplOyee works additional hours on regional prc:gr~ not shewn on this subnission. 227 ~~~~. ,., sa J-S(Pt , 'I I , ' AGENCY Hawkeve Area Cbnrnuni ty ~~ti on Prnw"m. Tnc. BENEFIT DETAIL ACTUAL THIS YEAR BUDGETED TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR , (List Rates for Next Year) TOTAL ==) (' 38 . 113 4n.1R9 4?,n4 'I FICA 7.65 % x $ 158,238 11,663 11,884 l2,105 Unemployment Compo 1 % x $ 158,238 l,525 1,553 1,582 Worker's Compo 1 % x $ 158,238 l,525 1,553 1,582 Retirement 3.6 % x $ 1581'238 5,488 5,592 5,697 Health Insurance ,$152.17per mo.: 4 indiv. . 17,419 19,332 2l,283 ' , . $388.30per mo.: 3 family APproximate fi 'JUrA Disability Ins. % x $ Part of Lea", Package Life Insurance 10.38 FTE x $3,81 per month 493 475 475 Other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? N/A N/A N/A Months of <)peration During Year: 12 " . ,'. M.P , Hours of Service: 7 ~m 6 pn Honsing on ~all ' Sick Leave Policy: Maximum Accrual .NLA- Hours N/n days per year for years _ to _ o ~ days per year for years _ to _ 70% of Pay after 5 davs uP to six '(6) oonths vacation Policy: Maximum Accrual ~ Hours 10 days per year for years ~ to -1- Holidays: 1t- days per year for years -L- to retirement 7 days per year , Work Week: Does Your staff Frequently Work More Hours Per Week Than They Were Hired For? Yes X No How Do You Compensate For Overtime? DIRECTOR'S POINTS AND RATES Retirement 19.4 $ Health Ins. ~$ Disability Ins. --0----$ Life Insurance ~$ Dental,Ins. ~$ Vacation Days ~ Holidays -r- BOOk 'Leave 9l'" DiSability - POINT TOTAL 159.6 l2l /Month 23l /Month o /Month 4.30 /Month Ine /Mon th 20 Days 7 Days 91 Days '. . - Time off ...L 1 1/2 Time Paid None Other (Specify) STAFF BENEFIT POINTS Comments: Minimum Maximum frInge costs are pooled and 0 l4.5 allocated to program as a per- 0 18.7, centli'J6 of salarles--break- 0 0 OOwn llsted is an estimate. D ~ Paid leave time Is vested to D 3 employes andean be used for 0 20 any lost work time. 0 7 HAcAp 00es not provloo dfs- 0 91 abfllty Insurance. 1\ does pay 0 1&l. 70~ of salary up to 6 months "- after 5 lost work days, ZZ8 6 O}S(J 'I , , AGENCY HISfORY AGENCY Hawkeye Area Canmunity Adioo Agemq'. In!;. ~\ (Using this page ONLY, please summarize the histay c:i yoor agency, Emphasizing Jdmsoo Coonty, telling c:i your pUl'JXlle and gOlls, past and current activities and future plans. Please update annually.) ~".', HawkeyeArea Canmunity Action Program, Ine wasincapcrated in 1965, undtrprcNislms c:i the Eca1crnlc Oppcrhtnlty Act c:i 1964. In Its first years, the selVlce area was limited to Jdmsoo Coonty. HAW was re<rganlzed In 1968 and added selVlce fa Linn and JOles Coontles. The aOmlnfslratlve c:iftces were hoosed In Cedar Rapi&, In 1974, services wtre added fa Benton and Io.va Coontles. In 1981 selVlces wtre added to Washingtm Coonty, brlnging the number c:i cwntles served tothecurrmt number d six. Ram cwnty has a pnmaty selVlcece1ttr and the me in Johnsoo Coonty is loorted at 326 2nd Street, lema Oty, HACAP's gOll is toprande ea:tlemicand el110llmal self-suffidency ammg lem inccme individuals and families throogh a variety ci anti-JXNesiy programs funded throogh private, local, state and footral funding mechanisms. IrnpJwlng hoosing calditlms c:i the pea has always been a part c:i HAW ~vire;. The roomt reductfm In hooslng availalie for lem inccmefamilles and theinaeasein 'hemeless' families has prcmpted us to Increase oor effcrls in Transltlonal Housing. Head Start servlces have been dellvtred in Jd'msm Coonty since 1968. Over the years, Head Start services have had a variety c:i Icx:atlms and program structures. Currentloortims are the Caalville Centtr, the Broadway Nelghlxrhaxl Center, Tlffin, 300 ~Ie Avmu~ and Faith United Olurch of Olrist. _.1 Olhtr services whidl HAW prcwldes in Johnsoo Coonty. that arend reflected in this appllcatim are Weatherizatim, Employment LWelqm1ent fa the E1da-ly, Respite Car~ and Ena-gy AssIstance Programs. TheJohnsm Coonly HUDTransltlmal Halslngin Rural America~ectfvesincludeprcNiding hooslng and Intensive case managel11ent services fa eight hemeless families. Hemeless families may rel11ain In the program fa a maximum c:i 24 mooths. 1hey are required to wll'k a be In a training program during that time. ' O~ectfves ri the Jdmson Camty Head Start Family SeJVice Center Program include prcNidlng ccmprehenslve child develepmmt and family support services to 75 high risk families with preschoo age chllclrm, and to deveJep an inttragency case management systel11 fa high risk families With yoong children. J 229 'Y)~c.c.) P-I ~51J;t ... "I , , AGENc..'U:!ilw~6r.~il...Q;n.mm!1I.!yj.ctlm Program, Inc: ,~ , ' ACCOUNTABILITY QUESI10NNAiRE t~\ \......' R Finances: 1. Are there fees fa any It yoor selVlce;? Yes -L No_ (a) H Yes, unda- what drcumstances? Partldpanls In the Transllimal Hooslng Program pay 30% It their incane. &:me parents are rB:JUlred to make partial payment fa day care under DHS rules. ',--,' (b) Are they flat fees a sliding scale -L? P-2 230 cJ5'8' .., '\ ." " 'I I , '- AGENCY Hawkeye Area COl1l11Ul1ity Action Program, Inc. '1 c) Please discuss your agency's fund raising efforts, if applicable,: :' HACAP fund raising is focllsed on Slate and Federal discretionary resources and the formal local funding system. We have been a beneficiary of other events organized by other groups. F. programfServices: Example: A client enters the Domestic violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (SepaJ:'ate Incidents), and Units of Service 24 (ShelteJ:' Days). Please supply information abou,t clients served by your agency during the last two complete budget years. Enter Years - 1990 1991 1. How many Johnson County la. Duplicated residents (including Iowa Count 2l,26l 22,8l7 city and Coralville) did lb. Unduplicated your agency serve? , 4,339 4,82l Count 2a. Duplicated l4,882 l4,767 2. How many Iowa City residents Count did your agency serve? 2b. Unduplicated 2,656 2,623 "" Count ' , 3a. Duplicated 3,189 3,703 3. How many Coralville Count residents did your agency 3b. Unduplicated serve? 651 836 Count' 4a. Total ,221,362 2,281,307 4. How many units of service did your agency provide? 4b. To Johnson l70,874 183,091 County Residents 5. Please define your units of service. Transitional Housing Rural Arrerica - Number of Housing Units; # of Households Served; Johnson COunty Head, Start Pami:l Y Service Center - Number of child care days; # of families enrolled. 6. Please discuss how your agency measUres the success of its programs. 'v Assess whether the famIlies and children are experiencing lmroved stability, Both pr(IJrams have an outside avaluator that will be conducting longlludnal studies regarding the long-term lmpoot.of the pr(IJrams. 231 ',L\:i s:.. ~....,...~ P-3 elsrot .. 'j , , ~ , AGENCY Hawkeye Area Community Action Proqram 7. In what ways are you planning for the needs of your service population for the next 5 years: Growth Areas: (A) Transitional Housing is unlikely to expand since we will be unable to meet cash match requirements for competitive grants in the future. (B) Bead start and its companion projects are major megatrend growth areas for both the Federal and state Governments. To a large extent. the federal and state funds generated by this growth trend will be competitive and will require development and multiple grant management, (C) Reatherization and Beating/Cooling Systems alternatively financed programs will grow primarily as a result of state and'utility company initiatives, Saving on cooling costs will be the next push in the conservation area. using both equipment replacement and consumer education approaches, Declininq Areas: (A) Federally financed energy assistance will be subject to decline with a targeting of assistance and an increase in client responsibility, The Affordable Heating Program that was developed by HACAP was implemented state-wide in FY91. (B) Federally financed weatherization efforts will decline due to the end of oil Overcharge Funding. (C) Clearly, maintaining adequate shelter will be the most critical problem facing low income families in the next five years. Serving the children whose lives are continually destabilized by the search for shelter will be HACAP's primary focus. Specific plans for the long-range needs of low income families in Johnson County include: (a) Participation in service coordination and consolidation efforts within the community: (b) Seeking solutions to the issues of housing and homelessness in Johnson County; (c) Maintaining a service center facility consistent with long-term service provision goals; and (d) Providing Transitional Housing and/or support services to 8 families. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: (A) The acquisition of funding for program development and expansion continues to be very complex, and requires the development and management of multiple funding sources. In addition, more funding is of a competitive nature and requires evidence of community need and support, ,Funders are beginning to require community needs assessment information and scientific study that link the amount of ' funding with quantifiable program results, (B) While facility issues with Head Start have improved significantly over the last two years, we still have two classrooms located at a site with a short-term lease in Coralville, In Johnson County, a permanent HACAP site in the Coralville-western Iowa City area' is needed. ..'""\ ("~,,,' 9. List complaints about your services of which you are aware: Clients ofteo comment on the length of the waiting list for both Transitional Housing and Head Start Services, We often have difficulty explaining to other service providers that transitional housing is not just a "cheap place to live", but is a rather intrusive housing program with enhanced supportive services. Clients complain that our rules are too strict. However, our federal Head ,Family Service Center grant has enabled HACAP to remedy past complaints. including our ability to work more intensively with families and increase the degree of coordination with other agencies in the community. 10, Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: (A) Waitinq Lists: (a) ~ransitional Housing. , 15 families, 53 individuals (68% are 18 and under), (b) Head Start - 85 children (in Johnson County), The dramatic increase in our Johnson County Head Start waiting list (to 85 children) is attributable to two major factors - (1) our demonstration grant has provided a higher profile for the program and resources to do additional outreach. and (2) the continued population growth in Johnson County also means additional low-income families in need of service, (B) In response we will: (a) Continue to work with other organizations to provide more affordable housing; however. without local cash to meet match requirements. it will be very difficult to maintain current services, (b) Continue the effort to increase Head Start funding on local. state, and federal levels, 11. In what way(s) are your agency's services publicized: Public service announcements on local radio and television stations, posters, flyers. interagency meetings. staff/volunteer outreach efforts. agency tours, and inserts in utility bills, ,"-. 232 '\ " \,' .' P-4 i)5'f I 1 , , -. AGENCY Hawk~e Area Canmunity Acllen Prcwam Joe AGENCY PROGRAM GOAlS AND OBJECl'JVES Name ci Programs: HUD Transilienal Hoosing Rural America (Jdmscn Coonty enlyl Jdmscn Coonty Hood Start Family Servloo Center Jdmscn Coonty HUD Transilienal Hoosing in Rural America Gcal: To assure safe and doc.mt hoosing fa homeless and lcm Incx:meresldents ci JohnSat Comly. OliecliveA: To prwIde lcm a:m hoosing fa eight hane1ess families, life skills develq->ment services, and intensive case management services fa up to 24 mcnths. . .'....... Tasks: 1. ToplUllde educalienallralning in basiclife skills including matey managemen~ p1'q)erty care, energy lXllsesvatien, stress reduclien, parenting skills, etc. 2. To plan weekly case plan and grnl setting meetings With enrdlees. 3. Tomenila enrdleeprogress at a quarterly basis. 4. Towak With enrdlees at lXllstrudiveusecitime, inducllng educalienallralnlng, at.the-Jcblralnlng, work a canmunily selVI~ fa a minimum ci 20 hoors per week. Olieclive Il Presesve and develop hoosing stOO< which is affmla1:ie and apprqmate fala.v Incx:mefamilies. v Tasks: 1. To lXlltinue to plUllde dOOJmentatlen, Indudlng demographic Infonnallcn, at the sa:pe c:i the prclJlem c:i hanelessness in Jci1nsat Coonty. 2. To meet and speak With alleast 15 canmunity groups to promeXe awareness c:i affll'dable hoosing prdiems and to seek volunteer canmllment 3. Tomaintain cla;e liaisatS With other agencies and hooslng groops and to assist them in their hoosing develq->ment effcrls. 4. l'rqJerly maintain eight living units in Johnsen Coonty, Resoorces Need~ to All'l1'I1Plish PrCWam Task~ 1. Part.time CardlnatalPrtperty Manager, 2. Full-time Malntenanre SupElVisor. 3. Part-time CoonseJor. 4. Offtoo spare. 5. Offtoo equIP!J1ent, telephenes, maintenanoo equipment, and supplies, Cast c:i PJwam (doo; neX include administrative m;ls) $103,000 - HUD Transltienal HoosIng in Rural America '6~~ P-5 233 J5G.f ToproJlde 9,000 units c:i child day care services to Jdlnsoo Coonty families in FY94. 1. Tomalntain and strengthen the Head Start Part-day Program as the CSltral are c:i Head Start services in Jdlnsat Coonty. 2. Toeffocllvely aa:ess federal child care subsidy soorces fer cl1Jld care, when pa;sJble To play an active role throogh the Head Start Family ServIce Center Grant in an interagency aJSe management &yslen fer 75 1M inrone families with yamg children in Jdmsoo Coonty in FY94. 1. Topartldpate in meetings fer axnllnated casemanagenent services, with cther local service providers. 2. Toidentlfy and aa:ess federal funds, as availalie, to supper! the develqm1ellt and cperatioo d an interagency case managenent &yslent To proJIde specialized intensive Head Start Hane-based ServIces to 12 high need families in Jdlnsat Camty, 1. Toreault and provide home-tased services to 12 Head Start eligible families with sulNanre aooseneeds, werking In da;e axperatioo with MECCA ~ocIlve n To integrate acIIvlties (spedfted alx:Neln Oliocllves A, & and q into the three year Head Start Family Servire Center Prqect aimed at increasing theself-suffldency c:i 1M incane, multiple need families. The additiooal tasks relM will also 00 undertaken throogh this prcjecl. Tasks: 1. Empk~'Il1ent develcpnent activities will 00 axrdinated with JTPA and Pranlse Jch; to Insure maxlmizatim c:i resoorces. 2. An oolsideevalualim c:i theprqect will ooCCllducled ~ the Regent's Center for Early Developmental Learning 3. HACA!' will wcrk dooely with Kirkwocxl Canmunlty Cdlege, Nelghlxrhocxl Centers c:i Jdlnsat Coonty and JTP A to axpe'atively spmscr a range c:i literacy, adult basic educatim and GED savlces oo-slte at the Ircadway Nelghlxrhocxl Center, Resoorces Needed to Aannpllsh Prcwam Tasks 1. Local funds fran United Way, coonty and dty soorces are needed fer child care services which ad as required grant match to leverage an addlHmal $199,888 In federal funds fer the cperatlon c:i the Head Start Family Servire Center. v Cool d PJWam Thetctal roslfa' the program services desaibed in this appIicatim is $235,600, 234 '- AGENCY Hawkeye Area Canmunjly Actlcn Agen~, Inc.. Jdmsoo Coonly Head Start Family Service Center Gall: Toprovldecanprehenslve child develcpment services and family suppcrl services fer 1M incane families with preschoo age children In Johnsoo Coonty, to help coonteraclthe effects c:i pa.oerty. Oliocllve A: Tasks: OliectiveR Tasks: ~ocIlveQ Tasks: . ~. r' l , \ r' . I' ~: " I P-5a ,;;~ .~ , ( '~''''''''' ,. ,'1 'I , , HUMAN SERVICE AGENCY BUDGET FORM ,r-, City of Coralville ".ihnson county City of Iowa City United Way of Johnson County , CHECK YOUR AGENCY'S BUDGET YEAR Director: Ann Ri 1 ~y Agency Name: Handieare, Ine, Address: 2220 9th Street, Coralville Phone: 3:14-/041 Completed by : Dawn M. Mor an Approved by Board : " ' 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x on Sept. 17, 1992 (date) , COVER PAGB Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) , , Program'1: DAYCARE FOR CHILDREN WITH SPECIAL NEEDS Provides activities that promote skill develop- ment and retainment plus socialization activities for children with special needs between the developmental ages of 2 weeks and 12 years. ", Program 2: DAYCAREFOR'~HILDREN WITHOUT SPECIAL NEEDS Provides activities that promote achievement of developmental milestones for children without dis- abilities between the ages of 2 weeks and 12 years, '., ) Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 Unitsd Way of Johnson County -- S 12,000 S 14,500 S 17,000 Does Not Include Designated Gvg. FY92 FY93 FY94 City of Iowa City S S S Johnson County S S $ "-' City of Coralville S S S 500 235 1 ~~~:) Js~ .."...."'....., -_.~..,._---,~.-... lIlrGET SlHlARY AGENC'l Handicare. Inc. ~ ' ACIUAL '!HIS YEAR BJI);ETEJ) , IllST YEAR I?roJECI'ED NEX1' YEAR Enter Your Agency's lWget Year -> 1991 1992 1993 , 1. 'IDl'AL OPERllTnlG !lJI)E' 742,912 962,761 1,040,512 (Total a + b) a. Carryover Balance (Cash 4,217 (7,015) 64 fran line 3, previOlJS COll.lIm1) , b. Inccma (Cash) 738,695 969,776 1,040,448 2. 'IDl'AL EXPENDl'IURES (Total a + b) 749,927 962,697 1,037,198 a. Administration 74,992 86,773, 87,890 .. b. Program Total (List Prtqs. Below) , 875,924 949,308 674,935 1. Daycare for 412,460 ' 529,484 554,976 children w/soecial needs 2. Daycare for children 262,475 346,440 394,332 without soecial needs I 3. , 4. 5. , . 6. 7. 8. 3~ ENDING EAIANCE (SUbtract 1 - 2) II (7,015) II 64 II 3,314 I 4. IN-KIND SUProRl' (Total fran 157,792 78,250 95,500 Page 5) 5. NOO'-cASH ASSEI'S 59,906 75,989 111,389 Notes and Ccmoonts: Our negative ending balance for 1991 reflects delay in payments from the state. f) '.' "':..l~. 2 dl5fc8 , "1 1 . ' (' I . "";' r v I . V 236 . I I , AGENCY , Handicare, Inc. --. ACIUlIL 'IHIS YEAR 00IX;E1ID AI:MINIS- PRCGRAM PRCGRAM IAST YEAR mm:crED NEXT YEAR 'ffiATION 1 2 , 1. IDeal F\mding Sources - 11,592 13,875 16,875 250 16 625 List BelCM a. Jolmson County '. b. City of Iowa City c. united Way 11,592 13,875 16,375 16,375 d. City of Coralville 500 250 . 250 e. f. 2. state, Federal, 66.400 36,991 30 000 15 000 1 'i. 000 . -T,;"r P.o1ro a. State Grants 16,400 6,991 5,000 2,500 2,500 b. Variety Club 50,000 30,000 25,000 12.500 12,500 c. I , d. , 3. onsjDonations 14,286 5,152 12,500 , 6,250 6,250 a. unrted Way " Desianated Givim 3,235 2,117 2,500 1,250 1,250 b. other Contributions 11,051 *3,035 ' 10,000 5,000 5 000 4. Speclal Events - 4,273 7,973 17,600 ~ R,800 r:i"r ""',,..., a. Iowa Clty Road Races 889 1,973 2,000 1,000 1,000 b. I' , Annual fundraiser 3,38~ 6,000 15,600 7,800 7,800 c. 5. Net Sales Of SerYlces 603,020 867,773 913,773 90,377 500 575 322 821 6. Net Sales Of Materials Prof. Consulting 70 476 2.000 I 000 1,000 7. Interest Inccme 164 300 300 150 150 from 11l3IDPa1 cd 8. other - List BelCM . Mio~" 38 890 37 236 47 400 21,700 ?~ 71'\1'\ a. , State Nutrition 21, 175 33,977 44,400 22.200 22.200 b. mis,cellaneous 2,715 3,259 3,000 1,500 1,500 c'loan' for moving 15,000 'I\JrAL IN<ll>IE (Shew also on ~~~ 7?~ 1104 14~ Paae? 1 i"" lb\ 738,695 969 776 I 040 448 90 377 Notes and Ccmnents:* ~O!lcitation efIorts n !~~l declined due to the con- INOJolE I:ErAIL ?-, 'J " centration of ~~~;w facility. the staff on th5 move and becoming established in our 237 ,JSfDg. ,1" , ' . , ,'. .' l' . ~'Lr -/~ ".FJ.,.\t .,' " , "1 " , EXI.'FlIDl'lURE I:EmIL AGlliCY Handicare, Inc. ACIUAL 'l1lIS YEAR IlJIX;E1'ED AOON.rS- PImW1 PJmWI IAST YEAR J.lOOJECTED NEXT YEAR 'ffiATION 1 2 1. Salaries . 505,439 630,987 686,004 60,992 364,810 260,202 2. Thployee Benefits , and Taxes 66 395 83 436 * 85 696 5.684 44,Q~n 35.052 3. staff Develc:pnent 1,584 800 1,200 1,200 4. Professional 47 20 50 50 Consultation 5. Publications and Subscrintions 6. D.1es and Memberships 300 87 200 200 7. Rent /Mortgage 61.','646 119,468 132,000 13,200 72,600 46,200 8. utilities 7,738 13,879 15,600 1,560 8,580 5,460 9. Telephone 4,153 5,138 5,400 540 2,970 1,890 10. Office ~lies and 3,078 2,401 4,000 400 2,200 1,400 Fbstaae ' 11. F.q1.Iipoont 23,248 22,814 25,000 2,500 13,750 8,750 ~ 12. F.q.1ipnentjOffice 11,466 11,634 11,000 1,100 6,050 3,850 Maintenance 13. Printing and Mllicity 233 93 200 200 14. Local Transportation 2,948 2,016 2,400 1,200 1,200 15. Insurance 10,166 9,448 944 " 5,590 5,196 3,308 16. AOOit , 1,110 2,500 1,800 1,800 17. Interest , 907 3,603 .1,200 ' 120 660, 420 ,I 18. other (~ify): 7,432 8,064 10,000 4,500 Rec & d Expense 5,500 19. Groceries & Mater, 37,808 39,591 40,000 20,000 20,000 20. , Fundraising & Mise 8,805 5,173 6,000 600 3,300 2,100 21. 827 , property tax 22. 'lUl1IL EXPmiES (Shcu also 554,976 on PM/>~2, lillA '??.~.2bl 749 927 962 697 1 037 19 87 890 394 332 Notes and o:mnents: *Increase for employee benefits and taxes is not as great as expected. Cost containment is due to self funding health insurance. : (--, c "-" )" , .,.. '\ , 4 238 o1Sf3 ,'. I " , , - AGENCY Ilandicare, Inc. SAIARIED ro3ITIONS AC'lUAL 'lliIS YEAR rm:GEl'ED % r--, Fl'E* IAST YEAR Pl\OJEC1'ED NElIT YEAR awlGE Position Title/ Last Nane Last '!his Next Year Year Year Executive Directo ***37 494 32,054 33,657 5% -1- .L- ..L ' Finance Coord. 1 1 1 20,689 20,922 21,968 5% Spec. Needs Coord. 1 1 1 18.037 18,QZQ 1 Q A7<; <;~ , Asst. Director 1 1 1 18.992 19,199 17,500 -9% Total salaries Paid & FI'E* 43.5 .:0.8 53.7 505,439 630,987 686,004' 9% ** * F\lll-Time Equivalent: 1.0 = full-time; 0.5 = half-time; etc. ** Larger percentage of increase due to program expansion. *** Oi rector's 1991 sa 1 ar was i nfl ated b com 1 eti on of re a ment bonus. RES'rnICl'ED FUNI:6: (Calplete Detail, Pages 7 and 8) , Restricted by: , Restricted for: Variety Club Buildings ,& Grou Michael Memorial Staff Trust State Kids Club 6,991 25,000 3.000 5,00,0 -17% g -28% 50,000 3.000 , 16,400 30,000 q nnn , ~, Board of Directors Plav~round 3,384 ~ nnn 15:600160% i MATCIIDlG GR1INTS GrantorjMatched by: IN-KIND SUPFORI' DEl'AIT~ seM.ces/Volunteers 12,650 at $4.76-$12,00 per hour Material Goo:ls Rec & education, household equip. SPace, Utilities" etc. reduced rate Ior rental space other: (Please specify) 61,030 13,500 83,262 64,750 13,500 82 . 000 13.500 ?7% o -.) 'lUl'AL IN-KIND SUProRl' .1~7,7Y2 78,250 Q, ,nn ??% 239 45'8 ~(~ 5 "1 " , , AGENCY Hand:icArp. Tnr. FrE* ACIUAL '!HIS YEAR mIX;ETED % lM1' YEAR mm:crED Nm YEAR 0lANGE 12,7 'i 7 12 Rnn 1'1 nnn ?2 , 52,130 148,350 165,732 12%** 52,436 110,240 131,320 19%** . 159,933 185,724 192,442 4% 20,610 , 46,104 , 12,909 14,112 14,791 5% 3,752 8,200 11,544 41%** " ' , ,18,546 19,069 19,870 4% 9,906 10,569 11,024, 4% " 13,830 14,736 15,588 6% , 3,561 10,852 11,693 ,8% 3,753 ' 5,231 6,000 15%**' , . , , -~ ! i SAIARIED rosITIONS Position Title/ Last Name Last '!his Next Year Year Year Rec, Therapist l..--1---L Lead Teachers 4.5 11. 12 Asst. Leads 7 10 12 TeachS' Aids 15. 18 18 Co-Leads 2 Cen ter Coord. 4,5 Intake & Admission 1 1 1 -- Asst, Bookkeeper .5 .8 1 Facility Coord. Van Driver/Asst. 111 --- ,75 .9 J Cook/Nutritionist 1 1 1 Cook Assistant .25 1 1 o --- Kitchen Aid ,5 .6 ,7 :' . , , --- --- --- * F\1ll-time equivalent: 1.0 = full-tiJre1 0.5 = half-time; etc. ** Change in FTE's . \....> Sa 240 , .,. I' (, ,JSt,z ._.._----~.,.._.~-_..- .. IlL 'I , , . AGENCY Handicare, Inc. BENEFIT DETAIL ACTUAL THIS YEAR BUDGETED --- LAST YEAR PROJECTED NEXT YEAR TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> 66,395 83,436 85,696 FICA 7.65 % x $686,004 38,666 48,271 52,479 Unemployment Compo '.16% x $686,004 1,249 1,010 1,098 Worker's Compo varied % x $ 2,644 9,069 4,500 Retirement % x $ Health Insurance $76. 72per mo. :30 indiv. $ per mo.: family 23,836 25,086 27,619 Disability Ins. % x $ Life Insurance $ per month Included in th health plan $20.000 Other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? * within within , within ,~, range range Months of Operation During Year: 12 _ days per year for years _ to _' Hours of Service: 6: 30-6 Monday-tnaay Vacation Policy: Maximum Accrual n/a Hours 10 days per year for years a rrt;; - -- Holidays: _ days per year for years _ to _____ 8 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? Yes ~ No How Do You Compensate For Overtime? X Time Off 1 1/2 Time Paid - - None _____ Other (Specify) DIRECTOR'S POINTS AND RATES Retirement $ /Month Health Ins, -$-/Month Disability Ins. -$ /Month Life Insurance ~$~/Month Dental Ins. -$ /Month Vacation Days --ru-- ~ Days Holidays ---g-- ---er- Days Sick Leave --rz-- 12 Days STAFF 8ENEFIT POINTS Minimum Maximum Comments: 12 *Salary shown on page 5 includes repayment bonus completed on Apri 1 19, 1991. J .5 2 10 8 12 POINT TOTAL 30.5 o .iid. 241 ~~~ 6 ,;.s'f . <""." , ."1 ., . ' AGENCY Handicare, Inc. (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) (' A. Name of Restricted Fund Buildings and Grounds 1. Restricted by: Variety Club 2. Source of fund: Eastern Iowa Telethon 3. Purpose for which restricted: Buildings and Grounds ' 4. Are investment earnings available for current unrestricted expenses? _____ Yes --X-- No If Yes, what amount: 5. Date when restriction became effective: when received 6. Date when restriction expires: when depleted 7. Current balance of this fund: -0- B. Name of Restricted Fund Certificate of Deposit 1. Restricted by: Michael Aquilino Family , 'l 2. Source of fund: Ilemorial Gifts 3. Purpose for which restricted: Staff Development Trust Fund r, r , "'... expenses?' 4. Are investment earnings available for current unrestricted _____ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: 6-1- 90 6. Date when restriction expires: 7. Current balance of this fund: on going 3200.00 C. Name of Restricted Fund State Grant 1. Restricted by: Funding Body 2. Source of fund: Sta te of Iowa 3. Purpose for which restricted: Kids Clubs expansion 4. Are investment earnings available for current unrestr.icted expenses? _____ Yes ---X- No If Yes, what amount: 5. Date when restriction became effective: when received 6. Date when restriction expires: 7. Current balance of this fund: when depleted , , .......' e 242 7 '7 ~ ." ". /.,"', ;.~ ;,~ '. , ,..'" "; .15'f , ,I . ., ".,','. : '/,-/' ,"" .-/~' "'t_ "'/21: "..' " . "." .-";'., ,._1 "d', ~" " . ., . .~ . . . AGENCY Handicare, Inc. ,--- (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Fund Raising 1. Date of board meeting at which designation was made: April 16, 1992 2. Source of funds: Garage Sale 3. Purpose for which designated: Playground Improvemet 4. Are investment earnings available for current unrestricted, expenses? ____ Yes ~ No If Yes, what amount: 5. Date board designation became effective: May 2, 1992 6. Date board designation expires: when depleted 7. Current balance of this fund: $5.16 B. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: - - , 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? _ Yes _____ No If Yes, what amount: 5. Date board designation became effective: \~ 6. Date board designation expires: 7. Current balance of this fund: 243 ~~ 8 ,;Js'f' "'1 " , ' . '", ',. j I I I I I I I I : . .; ,t" -. /,3E;\:C'/ _..:..J:l.Q.f..~2J,:'2L--JJ..~~. "'j,"::~.:>:,~y . ...........'1' - .. ',:;; , ~.' ,', t ::L~;ii1G: ';(,lS Gm);'lqS1.~::'n~, ~age :~:~L'7, ~~E~aSe S~inmd~i;:e;Ge ~;lS~O{Y Jf Y0G~' ~;5~~j, JC,.,;1~3,.:Ij-, ::~.):.:t:t/" -ce,:lil-'0 c'f "....::.;J~ p;.tl"~j:)~;;:': 2,:~C ~;C'c~l:a., ':,:~'::i~ I' \ ~~.;-:c.; C:.,tti"?ti'C ;:\\:"~~'/:.:;le~; ,::\~1[1 r'.:';;.;~'-:' :;.i..3.,i~;.. '-'::~dS.:::; .;;::da;;A .l..'l-:;":';"'~~l'" ',"".;.} . , ~~:~C'S0~~! ~:~: ~j:ce~ :-:i;':1:.:':' :.;:,,': i~: :.; ';".::, [.~' alii .~. '.:;. '; ~ . <:l. _.. .". .".- ~,~ - I ,~ '.,. , ,_, , ;,";:,~~;:~:\t~~f.<~S. :: .:. d.~\' .',~n;.~:i:::1~:.:J.L:if: '::'.:.,lc:l :;':Gn~ s!';:::ou:'.G :i:~~.I2 ;"':~~ '.:..~:,"/'.:f. :;...:,',,;" :::_' ,,-' g~'c'~, cIne dl2'1e:,.:;!:, ';:;.:: ~:',e:(' ltil1..\im..H;: ;ICi;.:.:!t;c:',:i;,,, --(:.:1.....1.,::.',.; ;:..'.;~::.t,;.'.:::'.: .Jt::lvide: *Johnson County's ~n~y canter"bas2d early Intervention' program for disabled children under 3 years c'f age. ~ainstreaming disabled and ~Gn~disab:ed child~en~ i~ an environment that enhances each child's learning a~c developmental ~rogression5 and includes daily ~h2r~py. 'h:J,.ti~.li ty f!.\ll-time nursing si.tpervisicli, U~~;:; t,:) ffiGe-: thl::: s~ecia~ ~edica~ ~eeds 0~ jo~~ ~i5a~~ed and r~cn-Cisaj:,Gd r.~lildrer.~ 4daily commGnica~ion ~ith ~;'Jei( cililC:ren. ;Jare;}t~~:i r2Gi,;~dir,g .1,"=:' \J" ~. :.tl.::;:.'2!-:J~.; I.)~ *coordination of services with commu~ity agencies ;0 m2e~ the childrer.'3special needs. *mainstreamed developmental aHer schoJoJl range. fClt children'in care t:~je '" ~ - !2"'yeaY' c *transportation to school age children and children from inc'~me families. J. r)~;,I Eleven years agoJ, Ann Riley oJpened Handicare's oJriginal faci:i;y in CC1ralville, and c.n Noyember 25, 1'385, Hal1cjicare e~!;p\~nGj~c' l'ts pr"':r[.ram t~ll"oltgh a ml:lve t.el 421 SI~l.lt~1 Linn 'in :I~WZ\ City~ In Jr.tne1 .(990 INS' expanded our age limit to 12 years developmental~y to co~~laffient c~i:dr2n'5 school programs. Handicare's two ~rogram~ ~re currant:y, operating at daily running capacity of 160 children. We m~'~c~ children's schedules ~o a~colnmodate ~art'-tlme requEsts f~r c~re. Handicare employs 87 fu11-timn and 22 ~art-time p~opln to work witn the chiloren and families that utilize our program. In addi~ion, our pt'ogram has support personnel for cooking &nd jani;ori~l nee~s. Handicare~s ~oc~keepi~g system ,is computeriz~d and ()n an ~c'rua~ t;ystem. A '1\111 ~time bl:II:lkLeeper ffil;.:<es w(:l?ldy entrie!;. f.d.... i;1'niltlal aJ.tr.~.i~ is performed at the state level for our purchase of service contract and by a loJcal accoJunting firm. In October .~f 1'3';)1 Handicare moJv.,d intoJ a new facility C1t 2~~21) Ninth Street in Coralville which is large enough to house both Handicare's daycare and school complement program. Handicare has agreed to buy the building on contract. 'rhe facility is located on a public tt'ansit route, and has separate c:assrooms for B - 12 children in a group. l'his helps with noise reduc~ion th!JS allowing the chi:dr~n to (':'nc!?ntrate on dctivities which help Pl"c.me.te thGir devel6pmenc. P. - 1 - u 244 <'.~ " f\~ ~'" " ) / \ '. i'lt) . ';-"") ,;sdj "1 '.", . , ,\ , "!' ; " -. ". ',,-, \.) ~l~ ii8ENCY ;~lt:tnci.\~df'2. .....iC, f'\C~:OUN~' AI:::: :... :~ TY \~11,;EG~':: Cl':Nr~ : i'n: ,'''"'' l,. Age~~y~s Priulary ~~rpose; 71:( ;Jrovide sj:.ec':'.::'\J.i;;:ed t~le;"a;)E.l!..ti( '~aYl:a(e ',d. t;, i;:ict.iV~ tii?!'~ ~o m2t?t the needs of chil~ren with mu~ti~18 hantit~0s i~l a ~~.~ti~~ mainstreame~ with 'non-disabled children. TQ .:J(OV':'CE t:hc 2a.r.:i2~jt pcssi.b.:a ;.nt~::~\/2nti\:'i"i ,I:(",':"C;"I Gr;!:<.;:;,.~'::; ~i~~a;JleG !:;-;ilc~n=n ';c ';:iC~lil~vet:.12i:" 1:12.::,i.Wttfil ;;c.'~elit':"05i~'~. ~. To p(o~~de a mainstreame~ sc~ool. ccmplemen~oro~raffi ~~C~ ~rd~o~es socialization and ap~ropria~e c~oice of :eisure !c~ivities ~l,rl~g before and after school hours. 0', -. B. Program Program 1: Name(s) with a Brief Description of each: DAYCAHE FOR CHILDHEN WITH SPEC!AL NEEDS Provides activities that promote skill developmen~ and retainment plus socialization a~tiYities for children wi th special needs between the dev'eli)pment'e-ll ages 'of 2 weeks an~ 12 years. ,:'i;--ogr.)'lT1 :::: D,\YCAPE .:=OR CHILDREN ~vIT:-iDUT SPECIAL NEEDE: Provides ac~ivities that prom0t~ ac~iev~me~t of d~V2li)qmenta:~ miles:;tclnes for crliltirefl hti'~nout::l.sa:jili.ti.e::i ~etwEen the ~ges of 2 weeKS an~ 12 yaars~ C. Tell '.IS what YNI need funding for: United Way: $1"7,000 ';CoC.~ver the difference between the daily amCount allotted by Title XX anc our actual program costs fer 16 children eligi~le for Title XX. D. Management: Does each prof25sional staff person,~ave a written job description? Yes XX Nc' !s the agency Director's performance evaluated at least yearly? Yes XX No By Whl~m Berard I:lf Direc':crs E. Finances: 1. Are there fees Yes XX telr any of Y!:lltr s,ervices? No a) if Yes, under what CirCUffi$tances? :Jr.i'lat~: 'Cl.lit.ir:rn, CQr.ln'cy c1nd State cl:.ntract 'fQr !~isabl(;:;G c:hl~t~r~n and ~on-disablad children from families that meet state income guidelines. b) Are they flat fees XX or Sliding sca18 'XX ? Flat - Program 2 Private tuition for children without special needs. Sliding - Program 1 county or state contract for children with special needs. Program 2 children whose parents meet state income guidelines. P. 2 245 .2.S41 , . ',( " ; I I I I ,:",i', AGENCY Handicare, Inc. F. c) Please discuss vour aqencv's fund raisinq efforts. if applicable: In Nay 1992, we held a garage sale and raised $2,500. lie are r, planning a pizza sale in November and a Community Theatre night '" in February 1993. Efforts are being made to organi.ze an annual project to raise between $15,000-20,000 beginning the spring 1993.- Program/Services: Example: A client enters the Domestic violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service, 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. " i , ' Enter Years - 1990 1991 1. How many Johnson County 1a. Duplicated n/a n/a residents (inClUding Iowa Count city and Coralville) did lb. Unduplicated your agency serve? 149 184 Count 2a. Duplicated n/a n/a 2. -How many Iowa city residents Count did your agency serve? 2b. Unduplicated Count 101 121 3a. Duplicated nla n/a C. 3. How many Coralville Count residents did your agency '",,' serve? 3b. Unduplicated 25 48 Count 4a. Total 18,230 40,951 4. How many units of service " did your agency provide? 4b. To Johnson 16,905 38,241 County Residents 5. Please define your units of service. One full day of service equals one unit. 6. Please discuss how your agency measures the success of its programs. The success of our program is measured by the children's develop- mental progress in the documentation of the children'a I.E.P.~s and during interagency staffings, We also measure success by the number of daycare requests we recieve as recommendations from families using the program or agencies who work with Handicare and by the happiness of the children using our daycare. 246 P-3 ") . "j" ~ "lj,) '" ,-', OJSft3 . \...." .... """"', r-., oJ ~,GE:\C,Y _':dG.L';"_.~';:"';;:, .,.;21... .....c,...s ';;'.(~; ,/;:"" ',-:":':" :;"l(~ .~'. iC.'"..i" -i:.:T:i:.;:';:: -, .,.,,,. , ~J ~ <.\, I, J.... , ":: 11.:.:'::...::;. ~00U~3~icr i~ ~hc ~2~~ 5 jears: L\7t.1t.i.n.,tt?c .]eo!: tr~ir:in9 PO'?;}. tic'/1s ie'!" ,J.:'PAr ;...:ayc:--!:..i '~.':)!>:'~i~ -:;.,ye::;'-,:.:'li:. aile l'!c::..:t':;'::::::,lZ,l ~Qh3.:1i...i';;3:i.or, '..'1:1;":':2i",:i, '~.l'f'~?r::"(l~: '..1t:\;"....icS! -:::'-~: L...,.i....C;'"i.:;~ f:.~m ~l.1~1.)u~di~9 cl)~~~ies as ~,~el;' needs ars E~presse~4 ~Erv~n; ~s .:;:' (,::i:.~~. .;.::\:1:; .,:, .:.\:~\:: :.2_ ,'~ \:: ...';'" ,;I(.'C -2 ,. f :~! t ':. ': ;"i2:" r: ',::'\ ", C: E\ ('.::: :.;" '::. ','; or :;"r. '::i ...:;.:;: :(: ;:'., ... . - .. . .J;:~.:,::.:rL_ns m'::..:;.ns'~re!..,m('?:~" ..jt~.._.-;:;.. .~i~I,'I.:,,:''./i2::; .1.r, c.....:)i::-I,:::;.~,(;.; I::'~':=';-:; '::~;' ~: ......t.t:..::r. (2qui::~S medical ~2(h~o~0gy Qt1i:a ~MEY . . .. .Sdve ~G2 .~0S,~1:6~ ~~c ~~r~!'~E ;'"F?~' J;~~l .~c './ol"k. C0ns~:ti~9 ~i.~~ o~~er t; .:'.[;':?t :.:.-':; i:_i.:\YC.::;""::0; ,:.;-,,: ;Jl"tJ!;l"\ims on lS5ue5 sU~,(Qundi;"iQ filaLlstreaming need s, .. .." . ~na c~~~oren Wl~~ spacial 8. Please ciscuss any other ~r8blems or factors relevant. to yc~: agency's programs, fu~din9 or seryice ~elivery: BecaUS2 of t~e ceiliGg p~aced on the allot~2tcc~~ 0f ., ,~ .-...., Il\;.l.~ ;C\ ra~ular daycare rate, we a~'e ~eing forcet ~0 enro~~ a ~0~8( ~~r~~~~ .J, ';~::.:.;:::;(X .:;;i.:(:l"~~r;. ';~i't,", pUtr."j~1::;2: :.)f s;,:,~':,,'../i':.2 c .:.~3 ',\'!~ .::r~ ~.,.:.:;.::.~~ :'i'7.::.:". ;Je;': c~'/ 'fQj"' (~ilC;-J Ti.t.:s, X:, c:~j,,,:':l'-'.~'~; t-:-.",/:;::...::r... ~ly00C ~Ct. ~'SS~ ~2{ ~..~~~. - ;;'" :','.: ~.:. ~ ~:$~ co{no~ai~ts ajDJ~ your S21"~i:es .)t ~G~C~ !;jl,,'~r2 ~~~'r2: 1'0 OJr .k~ow:edge there haye bee1 no jna.)or COIII~:ai;,t3 ab~~~ ~u( (;:~g.:\niz.r\tion :n t~ie ;Ja'::'~ ~'2'~' YE.\2,rs.. ;IJi"~~r ;;-;e It;(~ve-=.\;'l;:';_ t2::;7;;'"'.\l~.:-';:~:. "'" of state funds, Handicare experienced cash flow ~ifficul~ios be'=W€2n the months of November 1991 and May 1992. This,made ~ankinG .., facilities very nervous. Handicare's Board of DirEctors reJ~ewe~ O~r privata parent rates and raised ,t.hem 'sigr~lficantly .~.::: rGlt:8ct~~le qua:ity of our services and be within competitivs range with etner :c1cal day cares. Serme parents expressed they ',.Jere nt:)t ;lappy 'v<1: ~h -:;;'le rate increase. 10. Do you have a waiting lis~ or have you had,'~o ~urn ~ecple away, for lack of ability to serve them? What measures.do you fsel can de taken to resolve this problem: We currently have 60 children enrolled under the agB of three an~ 75% of our w~itin~.list is tor thi~ ~ge. , We als~,have 11 prot2~~iye,~a~e and at Ylsk c~lldren on the waltlng llst an~ ,~t takes app~cx~m3~e.,y b - 9 months to ~e placed into our progl"arn. More main5tre~ine~ 0~O~{~ms need to be dsysloped especially for ~~e 0 - 3 age range. ;-h:H~ many ;Jl!wple l-1re currently I:rn YQur \~ai'tLlg l.i.,,=j'~: __~i- 11. In what way(s) are your agency's services pub:lci:~~~ HandiG~j'"e' s ~"'OC;"lj.\re is ~\vailable thrr.:.ugh mClilY c,;.mmltn: ty a~jencies. Hancicare is listed in thG 4 C's of J,e. d~ycare/Dreschcoi broc~ure. Handicare receives television and newspaper coverage, gives lccal service club presentations and is active in the annua; Unl~Ed ~ay Campaign tours for employees at local businessss. P. - 4 - 247 ~~~~ J5&/I i I I I I i , I i I I I i , , ~. ,.; '..':1 :', i i -. Al,ENCY GOAI.S FDR~I, Agency Name: Handicare. Inc. Year: 1'3'33 Names ot Programs: Pr':Igram 1 - DAYCARE FOR CHlLDIlEN l~lTH Sf'ECIAL NEEDS Program 2 - DAYCARE FOR CHILDREN I~XTHOLJT SPECIAL NEEDS DAYCARE FOR CHILDREN WITH SPEC1Al ~EEDS Goal: To provide specialized services to meet the needs of families and their children with multiple handicapa ages infancy to twelve years, in a least restrictive environment. Objective A: Provide therapeutic intervention programming to an estimated 80 disabled children. Tasks: 1 Pr,:.vide ,:,ne trained direct care staff (teacher or assistant) to every 4 children enrolled in the program, 2. Utilize 16 part-time volunteers in activity areas to increase,staff to child ratio to 1 for every 2 or 3 children. 3. Provide daily learning and therapeutic activities that promote developmental progression for each child enrolle~ at Handicare's program. 4. Implement specialized programs such as feeding e,r behavio;.r management as directed by referring agencies. 5. Enroll children with and without disabilities striving to maintain a 507. ratio. Objective B: Provide job training to young adults with various handicaps interested in pursuing careers in child care, cooking or janitorial services. Tasks: 1. Anmlally provide 8-10 job training ,:oppe1rtunities t.:, J.T.P.A., Mayor's Youth, Vocational Ilehabilitation or Goodwill Threshold participants. 2. Hire trainees if job openings are available and trainee~ prove quali f ied. Objective C: Provide support serviees to families with a handicapped child. Tasks: 1. Provide a match for families needing day care services for the disabled child, allowing the parents to work outside the h,:ome. Consult daily with parents of children enrolled at Handi care. Attend children's staftinga and provlde referral services to appropriate community agencies to meet the individualized needs. 3. P. -. 5 - '~l.- ". '. . " \ '(-,,1' ,r...... 'liJ." I..,_'}."I 02S"Y r, I ' '0' u 248 ''". "';, : I \ i j., -. ',A[,ENCY :-Iandic,,,'e. .Jlr.., Objective IJ: ,--, To provide a program for children with special needs that complements their school activities and is a sate environment for them while their parents work. Tasks: ," Offer activities t~at promote the children's socialization skills with peers disabled and non-disabled alike. Provide opportunities for the children to learn to choose appropriate lei~ure ac~ivities. " 4. DAY CARE FOR CHILDREN I~ITHOUT SPECIAL NEEDS Goal: To provide child development activities for 80 non-disabled children, infancy to 12 years of age, in an environment with children having special needs. Objective A: To provide preschool and child development activi'~ies to non-disabled children. Tasks: 1. Provide one direct care s,ta'ff t'J every 4 children enrc,lled. 2. Enroll children with and without disabilities at a 501 ratio. r- Objective B: , ' ',-- To provide a prc'gram f'Jr children that cc'mplements their school activities and is a safe environment for them while their parents work. Tasks: L Offer activities that promote the children's socialization skills with peers disabled and non-disabled alike. Provide opportunities for the children to learn to choose appropriate leisure activities. " 4' v P. - 6 - 249 "l \~{" l~lC.l..... '.. ~5'K I , I I I I I I . , , ''.1 'I , , i . , ',', ':,,; ,\.., ..'" 'I' \i" '. , 'c' ,.... ""'''~ . AGENCY Handicare, :~C. RESOUHCES NEEDED TO ACC(JMP~:SH Pf,~J13RAM ':.ASJ<S~ . .. 12 full-time lead teachers 2. .~:2 ful: -t::'m(~ veaC:H~~ a\.;:.:;ist.;n'~~s. 3. 16 full or ~art-~i~2 t2ac~er ai~G5 ~. ~.5 Recreatic~ 'r~erapists ~'j. . ~ ~egis-~er2c:! Nl,rse 6. 1 Cl:Il:,k/Nutrition.ist 7. 8. 9. 1.~ ~itchen Assistants 10. ., J,.... 2. BCiokl~eepers ~ Office Receptionist/Secretary 1 Facility Coordinator/Maintenance/Van Driver .5 Maintenance Assistant 1.5 Assistant Director DirectQr Work study students Volunteers and ~racticum students from the [Jniv8r5i~y ot :owa Department of Edl.h:ation, Nr.lrsing, :~\er.rea'tion rn'eri!l;J~:J !:kq::.,:,-;; :;;::lrk 1":. ....'-. 1';' .~. 14. .". .w. and i"!r.\sl c. ,i"ler apy ~ 16. :nsursl1ce for van, building ant grouncs :7. Seventeen z\c'~ivity '(':II:lms, .:)118 :.::.....tc~ler:, t\'JO i:!:.ning' 1"":''':IT.S, ~';'id ;':lns ba'i;;:-Jrooms Seven rooms for administrative offices, curricu:um~ suqp~les,. equipment Equipment and supplies for recreational and t~erap2utic activities. outsi~e playgrQund surfa~e, fence and equipment. 18. ana 19. 20. Cost 1:lf prl:lgram: !on 19'31 in 1'3'32 in 1';)'::13 '149,327 962,6'3'7 1,03'1,1'38 P. ... 7 ... 250 $JJ8 ,........., "'1 " .' (' ','.' o I I I I '!. . i I .j , \.../ .. ~ I, I " -. .'.! HUMAN SERVICE AGENCY BUDGET FORM City of Coralville '~"hnson county City of Iowa city United Way of Johnson County Dirsctor nnM 1 rl R, t ~wi ~ ,lr, CHECK YOUR AGENCY'S BUDGET YEAR Agency Name I Address I Phone completed by Approved by Board Hillcrest Family Services P.O. Box 1160. Dubuque LA 319-583-7357 ren 52001 Pre)," 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 11/01/92- 10/31/93 on" '1- I g-? J.. (date) x COVER PAGE Prog~am Summary: (Please number programs to correspond to Income & Expense Detail, , i.e., Program 1, 2, 3, etc.) , , 1. Hillcrest Supported Living (HSL) provides a team of vi~iting counselors to teach skills, develop resources, provide support and make available 24 hour individualized crisisintervention. The population we serve is adults diagnosed with mental illness who live in the community, family homes or our boarding house. The boarding house, located at 728 Bowery St., has a live~in staff person and nine consumers. : .~ (.-..... ~,' Local Funding Summary : 4/1/91 - 3/31/92 4/1/92 - 3/31/93 4/1/93 - 3/31/94 united Way of Johnson county -- S Does Not Include Designated Gvg. 4000 FY92 S $ 6000 FY93 6300 FY94 City of Iowa City ,Johnson county ,-' city ofCora~vi11e $ S $ $ $ $ $ S $ 251 ;.1 ~~~ 1 c15r,1 NmlCY Hi 1lcrest Fami Iy Seryices IUIX;Er SUIfl1\RY ACIU1IL 'illIS YEAR EliU;t;lW um YEAR ProJFX:rED NOO WAR Enter Yoor ~ency's BJdget Year -> 11/01/90 1!/01791 11/01/92 10/31/91 10/31/92 10/31/93 1. 'lUrAL OPERATING IUDGET " " (Total a + b) 215578 246076 266416 a. Carryover Balance (Cash , fran line 3, previous column) 7333 ( 724) ,:' 119716 b. Incare (Cash) 208245 246800 246700 2. 'lUrAL EXPE1IDl'lURES (Total a + b) 216302 226360 266869 a. Administration 30282 31690 45052 ' , b. Prcgram Total (List P.ro;js. BelCM) 186020 194670 221817 1. Hillcrest Supported Livin9 186020 194670 221817 2. , J. , , 4. 5. 6. , , 7. B. " J. OOIOO lllIIJlNCE (SUbtract 1 - 2) ( 724 ) I 19716 " ( 453) I 4..IN-KnID SUProRl' (Total. fran Page 5) 5. tm-cASH MSE'fS 190,329' 191,829 197,829 Notes arx1 Cc:l111Ients: * 3. amoo IlllLAM:E Years 1991 and 199,3- Indicates general operating el:pense loss Year 1992- High due to anticipated budget cuts that did not materialize. , " " " " " , " '. i * , . ! '.,' ',1\ . , 2 , "1 , , , (. ,.,' t....\ . \..~/ I , '--' 252 ;J!M8 I , , '-. AGENCY Hillcrest Family Services '-' ACTUlIL 'IlIIS YEAR Wlkti!'W ArMINIS- mcx;RAM mcx;RAM 1W31W mmxm:o NM YEAR TRATIOO 1 2 10/31'i92 10731193 1. I.ocal F\: SOJrces - T.l<:l- l'II>l....., 4000 5167 6175 '0 6175 a. Jdmson Ctilnty b. city of ICMa city c. United way 4000 5167 6175 0 6175 d. city of Coralville , e. f. , 2. state, Fed~.il'lt. l'II>l 0 1152 3458 0 3458 Inrt.. - 1Ch/ a; Ccmmmity Services , ApproPriation 1152 3458 3458 b. c. , d. , " ' ' 3. OJIltr1tlJt.1ons/nonations 618 275 0 275 432 a. Un1ted Way Glvlrn 165 432 275 275 b. other OJIltrlbItions 453 4. Spec1al Events - ..1",," l'II>l....., 206 188 200 0 200 a. Iowa City Road Races " , 206 188 200 0" 200 b~ c. 5. Net Sales Of services 166293 28280 170262 200838 198542 6. Net Sales Of Materials 37028 38996 38000 5320 32680 7. Interest Incme , a. other - List Below 100 27 50 0 50 - .. a. Mfscellaneious 100 27 50 0 50 b. c. 'lUI1II. nmIE (Show also on 2 08245 246800 246700 3600 213100 P<lae i. line nmlE IErJ\.IL ...--., ".) Notes arxl o:mnents: 253 ~~C<;,) 3 ,J5(,~ I I , , EXPE1IDI'lURE rmm.. AGmCY Hi llcrest Fami ly" Services ACl.UAL 'IllIS YFAR BJ~!W ArMINIs- ffi:.:X;RAM ffi:.:X;RAM lAST YFAR mm:cmo NEXT YFAR TRATIOO 1 2 10/31/91 10/31/92 10/31/93 1. Salaries 135313 146655 161535 21000, 140535 2. Errployee Benefits and Taxes ?R145 30504 36839 5157 31682 3. Staff Deve10prent 1136 386 2550 0 2550 4. Professional Consultation 292 36 200 168 32 ,,' 5. f\lblications and Sllbscrintions ?fi4 232 250 0 250 6. DJes and MeIOOerships 496 577 650 0 650 7. Rent 10376 12427 12600 12600 0 8. utilities 4949 5033 5470 821 4649 , ' 9. Tel~one 5616 5160 6405 705 5700 10. Office SUpplies and Jibstaqe _3191 2949 3225 419 2806 11. Equiptr&rt: , 0 0 6000 , 0 6000 12. Equipnent:,tOffice M<l" 4505 1334 5500 1375 4125 13. Printin;J and f\lblicity 106 385 125 0 125 14. local Transportation 8500' ' 5572 5094 ' 2125 6375 " 15. Insurance 1892 2576 3590 539 3051 16. Audit 307 300 305 ' 0 305 17. Interest: 131 0 0 0 0 18. other (Specify): 0 0 0 0 0 19. . Allowance & Recreat10n Fee 1488 603 375 0 375 20. , Recruitment Ads & Physical 866 480 700 0 700 21. . " Building & Grounds SUppll 797 945 950 143 ' 807 22. . Food/Kitchen Supplles 10860 10684 11100 0 11100 'lUl1IL ~ (Show also on Paqe 2. , 2.'~,2b1 216302 226360 266869 45052 22,1817 Notes and CcmIlants: 6. Oues for Council on Accreditation, Iowa Counciling of Families and Children's agenc and the Iowa Health Department. 1" Purchase of a used 'v~n which wi 11 increase insurance and gasoline costs. r c , \.,../ 4 254 ,JSfti ,,! . ';\ I'> ",Jr., '- JlGENC'l Hi 11rrp~t F~mi 1y ~prllirp< SA:I mrn mlITIONfl, , ' FTE* Position Title/ Last Name Last '!his Next Year Year Year -- --- --- ACIUAL lAST YEAR 10/31/Q1 'IlIIS YFAR,: rnm:crrn 10/11/Q? El.Jl:X;l!;l1ill NEXT YEAR. 10/11/Ql \ 0MiE Total salaries Paid & FTE* - - - 8.49 8.90 9,46 135313 146655 161535 10.15% * F\1ll-'I'ime Equivalent: 1:0;. fiiii~; 0.5 = half-time; etc. . RESI'RIcrm FtJNm: (C'alplete Detail, Pages 7 and 8) Restricted ~y': Restricted for: Donor Giving Emergency needs of cllents l,e. Clothln rent, utilities. ~, ~ GIW1I3 Grantor,'Matched by: W-KrnIl SUProm' DErA l~ services/Volunl:eers Material Goals Space, utlilties, etc. other: (Please specify) \......i 'lUrAI. IN-KrnD SUProRr ~?~ 5 " " 2000 2000 " " " " o 255 J.S'f , "1 I , ' i.. '" SA! ARrm FffilTICVS NmlCY Hillcrest Family Services FTE* 1IC'.IUAL 'IlITS YEl\R TID;EJ:rn % u.sr YEl\R ProJEcmD NEXT 'iEAJl CHl\NGE In/111Ql 1n111/Q? In/11/Ql 25.676 26.006 27,046 4.0% 17 .429 18.022 18.699_ 3.76% 11.962 14,312 14,870 3.90% " , .. 14,616 15,000 15,600 4.0% 4,038 14.507 15.142 4.38% 15.570 15.647 16.212 3.61% 14.669 14,629 15.080 3.08% " 11, Ql~ 11 ,A~Q 1?,A14 A.??% 2.589 1.541 3.180 106.40% " , 1.210 219 1.529 '598.17% 4,OO? 4,171 5,fi7A ~7:JJ:L 691 -0- 757 N/A , 1~7 _0_ -o- N/A 151 -0- -o- N/A 284 342 309 (9.65). " 915 M7 9U4 .78% 637 616 674 9.42 234 278 591 112.59% 1.201 1.219 1.262 3.53% " 4.334 4.377 4.566 4.32% 1.599 1.616 2.108 30.45% 1. 195 1.206 1.254 3.98% 20B 239 3.240 1255.65% Itlsition Title! last Nan-e last '.Ibis Next Year Year Year ProQ Coord - Armknecht Visitin9 Counselors: B locker Lasson Ber t I i no M~ 1 ~kp Mnnrly G~R9Qr; ~11.'S;~ant7~n Marril P~ige Weekend/Hn 1 irlays 5orY'ot:ll"'J' 1J~",rl Serret~ry_Stnlley SQ{'rit plY D~,." Serret~ry_F~stin St~t/Sprretary.~yverherg Bkkp-r.nmp_1 agen Bkkp-r.nmp-Steen Bkkp-r.nmp-Bergfeld Fxec Directnr_1 ewis Reginn~l Directnr.Mnsher nlrer nf Finance-Pnrter Fin~nre Asst_~,,11 Ivan M;dnt,:an;lnrp 1.001.001.00 1.00.1.QQ 1.00 1.001.001,00 1.00 1.00 1.00 ...29 ..L.illl ..L.illl ..L.illl..L.illl..L.illl .1JlO ..L.illl ..L.illl ..LllO ..LllO .1.llO .-Jl -..1Q -21 ....J.1 --& .-J.Q -1l -19 ..:.so -.JlZ -.Jl... ~ -04 -!L -!L --- * full-time equivalent: 1.0 .. 1\11l-time; 0.5 .. half-time; etc. q ... ':1t~ ',... ~~I (; .~ " Sa 256 dIJ3 '. I , , ' r-, . \ c I \....' '.. , 'I I , , JlGENCY Hillcrest Family Seryices 10,31/93 BIlNI!FIT DETAIL IU/JI/~I . IUlJI,~, ACTUAL THIS YEAR BUDGETED TAXES AND PERSONNEL EENEFITS LAST YEAR PROJECTED NEXT YEAR (LIst Rates for Next Year) TOTAL aa) 28145 ,30504 36839 FICA \ x $ " 7.65 161535 10717 10897 12357 Unemploymant Comp, \ x $ Actual paid out on claims Worker's comll' \ x $ Varies wi h position 1921 2532 3255 Retirement \ x $ 2168 1926 2800 Health Insurance $ per mo.: indiv. 16314 Agency does not pay $ per mo.: familr 11832 13696 Family Insurance Various rates Disability Ins. \ x $ Two different rates 698 676 983 Life Insurance $ per month Two different rates 809 777 1130 other \ x $ . How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? ,-, Sick Leave Po CYI Max Accrual ~ ~ours 12 days per year for years ALL to - -- days per year for years to - '-- Vacation Policy: Maximum Accrual 160 Hours ~ days per year for years O~--1.-. ~ days per year for years --1.-. to ~ 20 da s er ear after 5 ears, ' N/A N/A " N/A Months.pC Operat on During Year: 12 Hours of Service: 24/DAY Holidays: 10 days per year Work Week: Does Your Staff Fraquantly Work More Hours Per week Than They were Hired For? _ Yes X No How Do You Compensate For Overtime? ..Jl.. Time Off _ 1 1/2 Time Paid _ None _ Other (Specify) DIRECTOR'S POfNTS AND RATES Retirement 16 L 97 /Honth Health Ins. ~$~/Honth Disability Ins. ~~~/Month Life Insurance ~$~/Month Dental Ins. -r$.=JL"'/Honth Vacation Days 15" 1r Days Holidays 1'01'0 Days Sick Leave 1T'"" 12 Days ' -- ,-~ersona' Bus i ness Day 2 2 POINT TOTAL 70 1/2 STAFF BENEFIT POINTS Minimum 10 12 1 1/2 2 10 10 12 2 59 1/2 ~?~ 6 Comments: Maximum 17 12 1 1/2 .' 2 20 10 12 2 76..JLL , 257 ~(/l - '. I " , AGENCY Hillcrest Family Services (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) ,"~' . A. Name of Restricted Fund Hillcrest Family Services Supported Livinq Emerqency Fund 1. Restricted by: Service Clubs 2. Source of fund: Service Clubs 3. Purpose for which restricted: Emergency client needs, 4. Are investment earnings available for current unrestricted expenses? B. Name of Restricted Fund N/A 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: r '-I."") 4. Are investment earnings available for current unrestricted expenses? Yes _____ No If Yes, what amount: 5. Date when restriction became effective: 6. Date when restriction expires: 7. Current balance of this fund: ; , C. Name of Restricted Fund N/l. 1. Restricted by: 2. Source of fund: 3. Purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? _____ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: , 6. Date when restriction expires: 7. Current balance of this fund: l-, 258 7 " J .~ '.'~j t'" : ',..I'....:',. dSl3 'I I , AGENCY mSTORY AGENCY Hillcrest Familv Services ,~(using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals; past and current activities and future plans. Pleas~ update annually.) Hillcrest Family Services began serving Johnson County in September, 1976 with the opening of the Iowa City Residence for Women, a residential care facility for chronically mentally ill (CMI) adult women. The transitional facility .vas located on 313 N, Dubuque st. and licensed by the Iowa Department of Health for seven l,omen. The purpose of the facility lvaS to bring the person from a public or private mental'health hospital 'or institution and help them learn sldlls so ,they could lead independent lives in the conununi ty. In 1983 Hillcrest expanded the Iowa City Residence(ICR) to fourteen beds for both men and women at a new location at 214 E. Church St. Thfs facility is now called Hillcrest Residence (HR), In Ju1y,1985 Hillcrest Family Services received a one year grant from the Iowa Division of MH/MR/DD to develop a Supervised Apartment Living Program for persons with mental illness in Johnson County. Visiting Counselors work with the persons in their homes. Such a program helps prevent rehospitalizations and improves the quality of life for many of the mentally ill persons living in apartments and family homes in Johnson County. In 1987 Hillcrest Family Services served 17 mentally ill men and women in Johnson County through the Hillcrest SUPP9rted Living'(HSL) Visiting,Counselor Program. However, it became clear that some clients needed more intensive, support services than HSL could provide, including increased crisis intervention services. Some clients found it too difficult to go from thestructllred enviroment of the HR Program directly into an apartment of their own. To meet these needs, in January,1988 HSL began expansion of s~aff and,services in the Iowa City Program. In January, 1989 lie did the same for HSL in' Cedar , . Rapids. CUrrently, HSL is staffed by a Director, Assistant Director, and 6.5 full time Visiting Counselors. HSL offices are located at 326 S. Clinton St., IOlla City and 1744 2nd Ave. S.E" Cedar Rapids. Crisis intervention services continue to expand as well as recreational opportunities and individualized skills teaching. ' In February of 1988 Hillcrest received a grant from the Gannett Foundation in order to buy and remodel a Boarding House for 9 CMI individuals. This Boarding House, located at 728 Bowery St., has a live i~'staff person to assist wi th cooking, cleaning, skills teaching and safety. ' Hillcrest Supported Living plans to offer clients access to structured self- esteem groups in 1992-1993. We also continue to provide clients with emergency loans and access to free househOld items which have been donated to our program by service organizations, grants and private individuals. HSL currently serves 62 adults in the Johnson County area. ..J P-1 259 cg~~ ~S~? '- , -I " , AGENCY Hillcrest Family Services ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: Hillcrest Family Services is organized exclusively for charitable purposes llithin the meaning of section 501(c)(3) of the Internal Revenue Code of 1954. The primary purposes of this corporation' are to conduct and maintain homes to care for, or place for adoption, infants or children ..1lho may be assigned to it for care; and to provide residential and group cate, treatment and counse- ling services to persons of all ages. f"_ , , B. Program Name(s) with a Brief Description of each: ' Hillcrest Supported Living (HSL) serves adults diagnosed with chronic mental' illness living in the Johnson County area. Visiting Counselors provide skills teaching, resource development, support services, recreational opportunities and individualized crisis intervention. Emphasis is on quality of life, prevention of unnecessary rehospitalizations, empowerment and education. HSL includes a 9 bed boarding house at 728 Bowery St. which is an intermediate , step between independent living and residential care. It prbvides,a democratically run familY-like atmosphere with one live-in staff person and Visiting Counselor services. This house has been operating successfully since May 8, 1989, c. " " D. Tell us what you need funding for: Hillcrest Family Services is requesting funds for Hillcrest Supported Living' including the boarding house; The funds will be used to supplement room and' board payments of boarding house residents--which are the sole source of support for the operating expenses of the house. Funds will also be used to assist us in identifying people who are not presently being served in the community and for general HSL services such as recreation and socialization costs; These serVices cannot be supported by DHS purchase of service funds. Management: , 1. Does each professional staff person have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? {.-. 1..... Yes X E. Finances: ..:" "\'." ,HI 'r ,. (oil \" \~) """,";"l'," No By whom? Regional Director 1. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? HSL has an hourly fee. b) Are they flat fees \........ or sliding scale X ? 260 P-2 rJ5(,tj , . , . .: .' . - ., . .',1.. . . ,. " I , . . ' . , . . . . . . , ' . , .,..", "':.1',, ,',{, , 'ic~, ',t" "t: ' "/~i'.,' .' ,,' .'.. ' ,,": . .'._1 ,',',"~'., ._~' " '." ".' - 0) Please disoustl'yoUl' agenoy's fund raising efforts, if applicable: ' . We do very little fund raising locally. We completed a capital fund drive to remodel the boarding house in 1989, We also tried to raise funds through pledges in the United Way Hospice Road Race. F. Program/Services: Example: ^ olient enters the Domestio Violenoe Shelter and stays for 14 days. Later in the Same year, ehe enters the Shelter again and stays for 10 days: Unduplioated Count 1 (Client), Ouplicated Count 2 (Separate Incidents), and Units of Servioe 24 '(Shelter Days). Please SUpp-ly information about oliente served by your agenoy during the last two oomDlete bUdget years. , These units are for Su rted Livin Pr AGENCY Hillcrest Family Services Enter Years ..... 1. How many Johnson County la. Duplicated " 69 residents (inolUding Iowa Count " city and coralville) did lb. Unduplicated your agency serve?' Count 57 67 2a. Duplicated 2. How many Iowa city residents Count did your agency serve? 2b. Unduplicated count / " 3a. OUplicated 3. How many Coralville Count residents did your agency 3b.. , Unduplicated:' servli!? count 4a. Total 6334 4. How many units of service did your agency provide? 4b. To Johnson County Residents 5030 4720 5. Please defins your units of service. " -A unit is one hour, of service. o ~ I 6. Please discuss how youl:' agency measures the SUccess of its programs. Routinely, HSL contacts agencies Used by consumers to check their opinion of our quality, amount and areas of service as well as needs for change. Consumers are aSked this as well at each'staffihg. Further;,we complete yearly statistics on hospitalization rates and days" client living situations and diverted crisis, to name a few. Records are kept on the number of' units and types of services delivered. Individualized Program Plans are compared to the reports of service deli very ,to' ensure needs and wants of consumers are being, met. We are also 'reviewed by the State of Iowa' Department of Human Services yearly. ~~.k~ 261 P-3. ~.s'f ...... I , , , AGENCY Hillcrest Fami 1 y Services 7. In what ways are you planning for the needs of your service popula- tion in the next five years: r We plan to continue to expand HSL as referrals increase and funding becomes available, We continue to become more involved in advocating for affordable housing for our clients. We plan to increase our efforts to advocate for all types of services needed by consumers utilizing mental health services. This includes lobbying at the State level as well as educating the cOlrn1lunity. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The need for services for people ldth mental illness in Johnson County is high. Hillcrest Family Services provides two programs and a Boarding House to assist , in this need. Gaps remain in services as deinstitutionalization continues. Adequate funding for these services is less than is needed to expand and develop the necessary programs. The individual needs of this population are varied and require more or less services on short notice depending on the degree of the illness. Further, homeless CMI individuals needs have 9?eeei~Oo5%Plai~ts about your services of which you are aware: We have, a waiting list occasionally so people must wait until lie have the staff available to provide quality services. o 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel 'can be taken to resolve this prOblem: HSL usually has a waiting list of at least five. People have had to wait for services to begin because of counties fighting over who shOUld payor counties refusing to take responsibility for the care of their residents. Advocacy at the state level for a better funding system and mandated service for CMI individuals will help in reSOlving these problems. How many people are, currently on your waiting list? 4 11. In what way(s) are your agency's services publicized: Hillcrest Family Services uses the media, pUblic spealciAg to civic, school and social groups, brochures, Hillcrest Calling (a quarterly nellsletter to 19,000 people) ,and pUblic service announcements to make our services known. HSL provides a monthly client newsletter which goes to clients and prOfessionals in the cOlrn1lunity. We are also involved yearly in the United Way kick-off event and plan to increase our participation in the United Way Hospice Road Race. J \.,....' P-4 262 .. ~. .,', ,. \. "'. 1''''.... f.,'lJ" .;.#. dl~ - "- r-, , . , u , , . ,', . '. -'. . " . . . '. " . -.-- .:. ,., , " " .>'.l,'{'""J~:<t."'li""-li.'" ' '.. " .: , .f~"'" t.). :~ '. ,'d,., . ~ l\GENCY ~ Agency NaDE: Hillcrest Family Services Year: 1992-1993 NaDE: Hillcrest SUPpOrted Livinq (HSL) Goal: To provide an expanded Supported Apartment Living Program and boarding house for mentally ill persons living in Johnson County. Objective A: Continue expansion of the program to accomodate all incoming referrals up to 70 per year. Tasks: 1. Hire additional Visiting Counselors as needed. 2. Continue to develop program to meet specific client needs. 3. Continue training in Psychiatric Rehabilitation. 4. Continue to do case finding in the community, 5. Provide partial financial assistance for socialization and recreation opportunities in the community. Objective B: Develop community awareness about the needs of the mentally ill in this conmunity. Tasks: 1. Advocate for our clients in the community. 2. Speak to civic and social groups. 3. Utilize the Hillcrest Family Services Speakers Bureau. Objective C: Provide a nine bed boarding house for persons with mental illness in Iowa City. Tasks: 1. Provide a safe and healthy living environment. 2. Maintain and improve the facility. 3. Publicize facility and case find. 4. Operate facility utilizing feedback from current tenants. Objective D: Provide a quality program that includes llell trained, educated and concerned staff. Tasks: 1. Provide 6.5 Visiting Counselors who have experience in and dedication to the field of Mental Health. 2. Provide staff training, workshops, and literature on mental illness. 3. Serve on state and local task forces and committees. P-5 263 1:~~~ t:/.Sf,8' .,.-,.,,, , "'I , " i I I I I , , I I i I I I I, I I I i I I I I ! - Hillcrest Supoorted ~ Agency Nane: Hillcrest Family Services Name of prognr.oon: Hillcrest SUPpOrted Livinq (HSLl Resources Needed To l\cca1Iplish Program Tasks,: 1. 6.5 full-time Visiting Counselors, a boarding house' live-in staff person and a Director. 2. Boarding House facility. 3. United Way funding. 4. Continued Purchase of Service with Iowa Department of Human Services. 5. Utilization of funds from community groups. P-6 ':~\ "\ "". (\ i" ',]''' ~ '\ _"./ 1.",1 ,\ ..~~ " I CI ,.. I V 264 r2sg "..'1 , , 1,1 t' -. ; . , . i '. I , , , HUHAN SERVICE AGENCY BUDGET FORM Debora Tiemens Director : ,""", , City of Coralville . Johnson County City of Iowa City Unitsd Way of Johnson County I: CHECK YOUR AGENCY'S BUDGET YEAR Approved by Board I 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 X 10/1/93 - 9/30/94 o z 's gnature) on~ (date) COVER PAOli Program Summary I (P1eaae number programs to correspond to Income & Expense Detail, i.,e., Program 1,2, 3, etc.) 1. DIRECT SERVICE PROGRAM: Provides emotional support, financial support, and practical support for people with IIIV/AIDS and their families and loved ones. , .,~-. 2. RESOURCES AND EDUCATION: Seeks and proYides educational and resource" materials including a resource library of current AIDS related information and ma*erialsi ProYides educational programs for people living with AIDS and for those interested in psychosocial issu~s of people with AIDS and HIV. .' , " Local Funding Summary I 4/1/91 - 4/1/92 - 4/1/93 - , 3/31/92 3/31/93 3/31/94 United Way of Johneon County __ $ $ $ Does Not Include Designated Gvg. 8,500 10 ,500 12 500 FY92 FY93 FY94 City of Iowa City $ $ $ , I Johnson County $ *0 $ *0 $tO v City of Coralville $ 0 $ 0 $ 0 *Funded through Johnson County Department of Public Health 1 265 ~,~~~ ~~ ....n........., " I , , AGENCY ICARE IllOOEl' smtIARY AClUAL '!HIS YFAR IJJOOE1'ED IAST YFAR POOJEC1'ED NOO YFAR Enter Yoor Agency's axlget Year > 7/91-6/92 7/92-6/93 ".-, I . 7/93-6/94 1. 'IDrAL OPllRATIN:; EllIXiE:l' (Total a + b) 76,284 71,671 87,156 a. Carryover Balance (Cash fran line 3, previoos column) *7,303 -5,879 5,106 b. Incane (Cash) 68,981 77 , 550 82,050 2. 'IDrAL EXPE1IDI'IURES (Total a + b) 82,163 66,565 80,688 a. Administration 13,146 10,650 13,040 b. Program Total (List Frogs. Below) 69,017 55,915 67,648 1. Client Services 49,298 39,939 48,781 2. Resources'and Education 19 , 719 15,976 18,867 3. 4. 5. 6. 7. 8. C:' l. i' i 3. ENDING BAIANCE (SUbtract 1 - 2) **-5,879 5 106 I 6.468 4. IN-KIND SUProRl' (Total fran Page 5) 21,000 23,000 26,750 5. NON-cASII ASSEl'S 0 0 0 Notes am Canoonts: *Last year's ending cash balance was overstated by $43 due to a bookkeeping error. It was listed as $7,346 and should have been $7,303. **Ending Balance: Cash in bank 4,717 Payroll payable to MECCA -10,596 -5,879 v 2 266 ~' 'I . " . '../ ~ j',) ',( . . , ',' 07~t lNClJ!E I:EmIL AGENCY ICARE u AClUAL 'llIIS YEAR 00DGEl'ED AlHINIS- ffi:X;!Wl m:GRAM lAST YEAR mm:crm NEXT YEAR mATICN 1 2 I 1. ~ Be~ Soorces - 25,500 29,500 34,500 6,800 17,500 10 ,200 a. Jolmson COUnty b. City of Iowa City 6,500 7,500 8,500 1,700 4,250 2,550 c. United Way 9,000 11,000 13,000 2,500 6,750 3,750 " , d. City of Coralville e. J.C. Dept. Pub. Hlth 10,000 11 ,000 13,000 2,600 6,500 3,900 f. , 2. state, Federal, 6,584 10,000 r5,500 12,500 3,000 ' -T,lcrl- ""1..., 0 a. ' , , 0 Misc. Grants 2,081 5,000 10,000 7,000 3,000 b. *Ryan White Care Act 4,503 5,000 5,500 0 5,500 0 c. , " I d. , .. .. .3. ons/Donations 11,510 13,000 13,000 1,500 ,7,500 , 4,000 ' , ' " , a. UlU.ted Way Ii 2,733 3,000 3,000 1,500 1,500 , 0 ..... .1, Givim b. other Contribltions 8,777 10,000 10,000 0 6,000 " 4,000 4. Special Events - 24,862 25,000 19,000 5,000 12,000 2,000, ' T~,*, a. IM ty Road Races 4,437 4,000 4,000 2,000 2,000 0 'b 20,425 21,000 15,000 5,000 10,000 . Fundra i sing Events 0 c. 5. Net sales Of Services 6. Net sales Of Materlals 7. Interest Iraxne 283 50 50 50 0 0 8. other .;LISt BelGl 242 0 0 ' Mi""",l' a. b. c. 'lUl1IL ~ (Show also on 68,981 77,550 82,050 13,350 49,500 19,200 !>.letA ? ,ine ihl ........, ," ,-" Notes and Catrnents: *Pass through money only, **Efforts will be concentrated on grant writing to relieve some fundraising 3 pressure. 267 ~~. eJ5(,K I. i: , , . I ! , I -. j' , i: EXmlD1WRE IEIML IlJIX;J,;l'W ArMINIS- m:x;RAM m:x;RAM AClUAL 'IHIS YFAR u.sr YEAR mm:cmo NOO YEAR 'IRATIOO 1 2 r, 1. salaries 39,55~ 26,250 36,500 7,300 18,250 10,950 2. Thployee Benefits 6,570 4,105 5,137 1,027 2,658 1,452 ani Taxes 3. staff Deve1cprent 963 950 1,000 200 500 300 4. Professional 363 0 0 0 0 0 tation 5. PJblications an:l 74 500 500 100 250 150 S!lbscriDtions 6. D.1es an:l &lmberships 0 500 500 100 250 150 , 540 7. Rent: 1,800 1,800 1,800 360 900 8. utilities 0 0 , 0 0 0 o , 9. Telephone ,1,747 1,835 1,926 108 963 855 10. Office SlJI:plies an:l 2,899 3,000 ' 3,200 960 1,920 320 E\:lstaae 11. Equipnent , 390 130 , 1,445 450 650 130 12. Equipnent:,tOffice 213 300 300 60 150, 90 ' Maintenance 13. Printing an:l PJblicity ,2,799 3,500 3,700 740 1,850 1,110 #~',~ , 14. Iocal Transpo~tion 400 80 200 120 ''!':'': 814 300 15. Insurance 75 75 75 75 . . . 16. Audit 0 0 0 0 9 0 17. Interest 0 0 0 0 o ' 0 , .' 18. other (~iW: 941 1,000 1,000 400 500 100 Volunteer Tra nin9 19. Hi 427 500 500 0 500 0 sc. 20. " 500 Brochures 154 500 500 ' 0 0 21. 7,995 7,000 7,000 1,400 3,500 2,100 Fundraising 22. Dir. Financial Asst. 13',325 ' *14,000 t16,OOO . 16,000 0 '.lUmL E:Xl"Ell!ml (Show also 82,163 66,565 80,688 13,040 48,781 18,867 nn 1>;"". ,. 11M " ,. ,.., Notes an:l Cc:moonts: * . $9000 ICARE Funds, $5000 Ryan White Care Act pass through money. **. $10,500 ICARE, funds, $5500 Ryan White Care Act pass through money. AGENCY ICAR~ ~ , ; ; I I I . 4 r , 'I;" l~ "., ,"'," :;/ r \. \' . '".',\"..' -,.oI""."",, 268 ~ I , , . AGEllC'l ICARE SAIARTFTl rosITIONS AClUAL 'l1IIS YEAR ~!'W \ "' FTE* usr YEAR 00JECl'ED NElCr YEAR CWlGE I Position Title! last Name last 'Ibis Next Year Year Year Exec. Director/Tiemens *1.0 *1.0 1.0 26,319 26,250 26,500 1% -- Coord. of Services/ Vac .83 0 .5 13,240 0 10,000 NA ' --- -- --- Total salaries Paid, & FTE* 1.9 1.0 1.5 39,559 26,250 * Ml-'rbre Equivalent: 1-;0;. fuil.:tlm; 0.5 .. half-time; etc. *Directors' salaries overlapped for two months. 36,500 , , RES'ffiICl'ED FUNIE: (Calplete !Jetall, Pages 7 and 8) Restricted by: Restricted for: NA ,F", MA'l'CHm; GIW1l'S .. : Grantcr;Matched by: NA 22,500 26.250 **500 **500 ,J 'lUI7IL IN-KIND SUProRl' 21,000 23.000 26.750 I '~~~~ 5 39% 17% 0% 16% 269 r:J.stJ'i ' , "1 , , BENEFIT DETAIL AGENCY [CARE ACTUAL LAST YEAR THIS YEAR PROJECTED BUDGETED NEXT YEAR TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> FICA % x $ 7.65 36,500 Unemployment Comp. 0 % x $ Worker's Comp, 1.165 % x $ 36,500 Retirement 0 % x $ Health Insurance $ 160 per mo.: 1 indiv. $ per mo.: family 6,570 3,026 49 518 o 4,105 5,137 2,792 o 425 o ,-., I , 2,008 o 425 o 2,977 1,672 1,920 Disability Ins. 0 % x $ Life Insurance $ o per month o o o o o o o o o Other o % x $ How Far 8elow the Salary Study Committee's Recommendation is Your Director's Salary? NA NA NA Sick Leave Policy: Maximum Accrual -H8-- Hours ~ days per year for years --D-- to --UP- --H8-. days per year for years _____ to _____ Months of Operation Ouring Year: 12 Hours of Service: q-~.nn (' " I "m'l" Vacation Policy: Maximum Accrual -16U. Hours 10 days per year for years 0 to --1-- lr 2""" 3 ~ days per year for years --1-. to ~ Holidays: 10 days per year ' Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? -L Yes _ No How Do You Compensate For Overtime?' --X-. Time Off 1 1/2 Time Paid None ===== Other (Specify) DIRECTOR'S POINTS AND RATES Retirement ---1L-.$--D---/Month Health Ins. ~$ l~n /Month Disability Ins. ---1L-.$ 0 /Month Life Insurance ---1L-.$ n /Month Dental Ins. ~$~/Month Vacation Days ~ ~ Days Holidays ~ ~ Days Sick Leave ~ -12--- Days STAFF BENEFIT POINTS Minimum Maximum Comments: -- *Dental insurance premium included with health insuran e premium. POINT TOTAL 4~ NA ---1JA... '-' 270 ", \ ':\ t' ~:\ ".l.l(,1 :.; , 6 ~ AGENCY HISTORY AGENCY ICARE ,'\ In the early 1980's, a fatal disease caused by an unknown virus began it's sweep across the country. Those individuals who suffered from this il1ness not only faced the financial and physical losses associated with terminal illness. but they faced incredible social ostracization and discrimination as well. In 1986 Rick Graf and Kerry Grippe organized Iowa City's first support groups for persons with what by then was known as HIV/AIDS. The support group members identified a significant number of existing needs for direct services and education. In July 1987. ICARE was incorporated to begin meeting these needs and in May of 1988, was accepted as a United Way agency. The Emma Goldman Clinic for Women provided in-kind office space. SmaIl-scale fund raising efforts proved successful, and ICARE volunteers and committees looked for program ideas which could be implemented. In an attempt to augment the ex isti ng support groups, a "beeper-buddies" program was established. Volunteers were trained and worked in conjunction with the Crisis Center to provide crisis intervention. peer counseling, and emotional support to anyone with concerns about HIV/AIDS. However. the program was hampered by a lack of funding and public awareness. Thus. it was dissolved in the summer of 1988. BY the fall of that same year. it was apparent that many active volunteers were overextending themselves. and services were not being developedin the I~ay the early organizers had envisioned. The Board of Directors decided to reorganize and reassess the focus of the agency. The Board was forced to narrow the focus and limit the agency's goals to reflect what could be more reasonably attained. ,-\ With considerable input from clients, volunteers, social service providers. and the community, priorities were identified. The following were recurring concerns and requests for services: a Buddy program to provide emotional and practicalsupport; direct financial assistance; access to treatment information and other resource materials; crisis counseling;' legal and social services; and support groups. -......' In January of 1989. a part-time director was hired. With the hope of developing services more rapidly, the board increased this position to full-time within three months. ICARE moved from the Emma 'Goldman Clinic to a wholistic health center where we were able to expand our resource library and increase accessiblility. ICARE conducted the first training for Buddy Program volunteers in May 1989. In July 1990. ICARE moved to its present location at Trinity Place. In Fiscal Year 1991, ICARE experienced its greatest period of growth. A 259% increase in the number of clients served made it evident that the agency would soon be unable to function without additional staff. A Coordinator of services was hired in September 1991 to coordinate volunteers and client services, '-./' Spring of 1992 brought a complete staff turnover. Due to lack of funds, one staff member was hired to take the place of the two previous staff. Unfortunately, the rate of HIV infection in Iowa and the needs of people infected with HIV continue to increase. It is our hope that ICARE can continue its present services through the end of this fiscal year and hire part-time staff at the start of the new year to help meet the growing need. p-l 271 ~)~~~~ ~SfJR ' , .'1 " , i ! . I I , , I I I I . I I I i I i . ,"; AGENCY IeARE ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: 1. To promote community wellness in a nondiscriminatory way. stressing acceptance of diversity. 2. To provide emotional, financial and physical support to persons with HIV/AIDS and to their families and loved ones. 3. To produce and provide educational opportunities and,materials on AIDS- related topics to people living with AIDS, the public, governmental bodies, and other public or private agencies and organizations. 4. To' facilitate referrals to agencies, organizations, and individuals providing AIDS-related direct services. 5. To support research into the prevention and cure of AIDS. B. Program Name(s) with a Brief Description of each: 1. DIRECT SERVICE PROGRAM: Provides emotional, financial, educational and practical support for persons with HIV/AIDS, and for their families and 10ved ones. ? RESOURCE ANQ EDUCATION PROGRAM: Seeks and provides educational, and resource materials including a resource library of current AIDS related information and materials, and educational programs geared toward living with AIDS and HIV as well as psychosocial issues of people with AIDS and HIV. C. Tell us what you need funding for: One ful1 time staff person; one half time staff person (tentatively to begin in July of 1993);' volunteer recruiting, training, and recognition; direct financial assistance to people with HIV/AIDS; office rent and supplies; telephone, transportation;, postage;, publicity and printing; fund raising expenses; resource materials/subscriptions. D. Management: 1. Does 'each professional staff person have a written job description? Yes X No_ 2. Is the agency Director's performance evaluated at least yearly? Yes X No_____ By Whom? The Board of Directors E. Finances: 1, Are there fees for any of your services? Yes_____ No-1 a) If Yes, under what circumstances? b) Are they flat fees_____or sliding scale_____? p-2 (")\'\~ (>':;\1 (J ''(',l ,;J5ftJt 272 "I " I ('...., ~., I ., \.:f~~ ' '! . . "--' '. " , , ' --. AGENCY ICARE '"' c) Please discuss your agency's fund raising efforts, if applicable: Annually, we pursue the following: A Fall Benefit Reception, a summer pancake breakfast, cookbook sales, other special events as decided by the development committee. F. Program/Services: Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your, agency during the last two complete budget years. Enter Years _ , FY '91 FY '92 1. How many Johnson County 1a. Duplicated residents (including Iowa . Count k477 k653 city and Coralville) did lb. Unduplicated your agency serve? 318 435 Count Duplicated I 2a. I 2. How many Iowa City residents Count *422 *567 did your agency serve? 2b. Unduplicated I 281 378 I Count , I I .~ \ 3a. Duplicated I . ..,/ 3. How many Coralville Count , *22 *52 . , residents did your agency Jb. Unduplicated serve? Count 15 35 4a. Total 2,170 2,959 4. How many units of service ' did your agency provide? 4b. To Johnson County Residents 1,616 2,473 5. Please define your units of service. Units of service are defined as any of the following: counseling, support group,'referral, information, buddy contact, direct financial assistance, care act, case management, and advocacy. 6. Please discuss how your agency measures the SUccess of its programs. Units of ~ervice provided, client feedback, and continued requests for service. .....1 *Estimate '\l',~~ ~ c.:;)t'~ P-J 273 e25foi '-'0"0'." '.." ... 'f i , , AGENCY ICARE 7. In what ways are YOU planning for the needs of your service population in the next five years: Because the rate of HIV infection is on the rise and shows no sign of slowing down, (As of January of 1992 there were 2000 reported cases of HIV in the state of Iowa) ICARE continues to seek the financial, staff. and volunteer support necessary to meet the rising and demanding needs that are bound to appear over the next five years. In addition to our present volunteer pool, ICARE would like to enlist the volunteer support of community professionals such as lawyers, counselors and financial officers. In addi tion, we are begi nni ng to see I( avenues in which to provide desperately needed housing for people living with AIDS. r-... I 8. Please discuss any other problems or factors relevant to your agency's programs, funding or ser.vice delivery: Currently, we are under staffed. The need is'not going to diminish. it will only increase. Not only are many more people becoming infected (more peDPle were diagnosed in the last two years than were diagnosed in the first ten years of the epidemic), but people are livinglonger with HIV. ' It is nearly impossible to meet all of the client demands while completing all administrative duties. Additionally. there is very little state support for AIDS issues and often times, cities the size of ours get over looked by federal AIDS granting a.gendes. Because of the need for anonymity and the location of the University Hospitals, we serve people from surrounding communities and counties as well and can not keep up with the growing demands. 9. List complaints about your services of which you ,are awar.e: Not all aspects of the agency are being fully maintained. Most notably. updating material ,in the resource library has fallen behind. Financial resources for Direct Financial Assistance are limited as well. ".... i I ~.'" 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you reel ean be taken to resolve this problem? ICARE does not have a waiting list and we try to see everyone who is seeking assistance. At times, service is minimal due to size of staff. With the assistance of a part time person, more needs could be addressed. How many people are currently on your waiting list? N/A 11. In what way(s) are your agency's services publicized? ICARE publicizes its services through press releases in 10cal newspapers, radio public service announcements, public access television, posters/flyers, pamphlets, ICARE's newsletter, and participation in agency fa i rs . p-4 ',-" 274 ~)~)rSn ';Sft3 -. ''''"', ,f_~.) \--.J " 'I I . ' ICARE ~ ) AGENCY GOALS FORM Agency Name: ICARE Name of Program: DIRECT SERVICE PROGRAM Goal: To provide emotional, financial. and practical support to persons with HIV/AIDS. as well as to their families and 10ved ones. Objective A: In FY94. to meet the above named needs of the increasing numbers (40) of HIV infected clients of ICARE and their families and 10ved ones. Tasks: 1. Obtain financial assistance through grants. foundations. and fund raising for continued direct financial assistance. 2. Maintain a volunteer staff of 50-60 members. a. Recruit and train volunteers triannually. b. Recruit and train volunteer support group leaders. c. Recruit appropriate inservice providers. d. Provide monthly support group and inservice for active volunteers. 3. Train a group of volunteers to provide practical services such as transportation, running errands, light house cleaning, cooking, etc. 4. Train a group of volunteers as Buddies to provide regular contact and emotional support. 5. Provide staff and peer emotional support for people living with HIV and AIDS. Objective B: In FY94. continue support groups for HIV+ individuals, their families and friends. Tasks: 1. Recruit and train capable facilitators 2. Publicize support groups through newspapers, public service announceme.nts, and posters. p-5 275 ~I~?~ ,25 (,1 ',...".,,,.,,.. --. ICARE Agency Name: ICARE Name of Program: RESOURCE AND EDUCATION PROGRAM Goal: In FY94 to seek and provide educational and resource material to the community, people living with AIDS, concerned others. and agencies in the area.' Objective A: To maintain and update current resource library. Tasks: 1. To research and purchase or subscribe to pertinent information on AIDS research, treatment approvals and trials, and medical updates. 2. To peruse, organize, and file all incoming materials. Objective B: To provide 15 educational programs to other agencies interested in the psychosocial issues of people living ~Iith AIDS. Tasks: 1. Research and study updated and ,pertinent information. 2. Prepare educational materials and:programs. ' 3. Recruit volunteers and clients interested in participating in programs, prepare them, and provide ,them with '~, appropriate materials and information. r~/ p-6 , , , ' \--) 276 , '<:.l\~\" Ct~ ~1.~~'!i .2$(,1 ~;:-,""....,~-" ,----.. j , i I , " :', , , i '; " ". ">, -. ~ ", RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: . OIRECT SERVICE PROGRAM: 1. one full-time staff person, one quarter-time staff person. 2. two telephone lines and three telephones. 3. 40-45 Volunteers 4. Supplies for volunteer training; triannual newsletter. to increase communication between staff, volunteers and clients, 5. One office for counseling; meeting room for volunteer training and support. 6. Supplies and printing for forms and files. Cost of Program FY94 $48,781 RESOURCE AND EDUCATION PROGRAM 1. " ~ . One quarter-time staff person. 10-15 Volunteers _ Videotapes, manuals, brochures, pamphlets, publications. Subscriptions to pertinent journals and magazines. Meeting room for workshops, discussion groups, presentations, or' panel discussions. 3. 4. ,---,5. Cost of Program FY 94 $18,867 \ V p-7 ~~~J~ 277 I I I ! .2.5 CrJt '......,",1 " 'I , . -. HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson county City of Iowa City United Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x Director Ethel Madison Agency Name Independent Living, Inc. Addrees ("", Phone : completed by : Approved by Board : on 9.::1..Lf-'7;:J... (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detal1, i.e., Program 1, 2, 3, etc.) 1. Independent Living Program: Daily living activities, support groups, advocacy and program development. 2. Supported Employment: Job placement, job coaching 3. Counseling: Interpersonal problem solving, self advocacy. , Local Funding Summary United Way of Johnson county -- Does Not Include Designated Gvg. City of Iowa City Johnson county City of coralville .~ \..\ I "bl)J c...~",~> (I 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 $10,000 $ 5,000 $ 20,000 FY92 FY93 FY94 $ $ $ $ 6,500 $ 6,500 $ 6 500 , i $ 0 $ 0 $ 0 v 278 1 ';}$,r ....n.._. ,,_. . ", , ! : , I , , WiJGEI' SlJ!oW\RY AGENCY Independent Livinq, Inc. Notes and Cormients: The fiscal year 1994 budget reflects the incorporation of independent living services in compliance with the federal standards. The add- itional cost of these services include larger facilities which will increase occupancy expense, support staff additions increasing wages and benefits, mileage and travel and professional liability insurance The funding for overall increase of $39,000 is projected to come fro t. $10,000 grant (applied for through DVRS), an increase from United I Way of $11,250 based on the agency I s fiscal year, an additional ,J $5,500 in fundraising and contributions, $12,250 in additional fee for service revenue accommodated by enhanced facilities and addition- al staff. \:) '~~ounting Adjustment from prior 2 **All general operation funds. ~~)~~t. ;J5f4? '. ~..' .. . ,;, . ".', :'1('/,. ,:~-I." .'rt.'..'lL,;': < , ,," , ,,', ',', "~"" ~Ji.:' :'1 .... ",~. . ,~U, . . ,. I I , ACIUlIL 'nus 'iEllR !ux;E'l'ED AUWIIS- PRO:;JW1 pp'cx;IW1 IMT 'iElIR PIDlECl'ElJ NEXT 'iElIR 'l'RATION 1 2 1. ~ 11<>~ Sources - ~ 1 lOr. r.1I r.nn ,A4.000 111?11 1r../(,7 1'1 1I1l.jl..." . a. Johnson COunty 6,500 6,500 6. sob -0- 6,500 -0- b. City of Iowa city -0- -0- -0- -0- -0- -11- c. United Way 8'.,750 Jh'WL .20.000 10./11 q , 7(,7 -11- d. City of COralville -0- -0- -0- -0- NO_ -II": e. DHS - Johnson Co. 43.863 ,42,750 54.000 -0- -0- 1Q,non f. -o- m", _ "H,~~ ,..~ 2,283 2.500 3 500 -11_ _11_ 2. state, Federal, 1'.01, -..,. inn" -List eM -0- -0- In,nnn _0_ In linn _n_ a. DVRS Funding -0- -0- 10,000 -0- 10,000 -0- - b. c. d. , 3. contributions/Donations - - 3,954 3,750 9,000 -0- 9 000 -0- a. Umted Way 1,068 1,000 1,000 cesiaruited Giviro -0- 1 000 -0- b. other COntributions 2,886 2,750 8,000 -0- 8.000 -1)- 4. ~,~ial Events - - r,' Rt:>1NJ ' 620 750 1. 000 -0- 1. 000 -0_ ,a. Iowa City Road Races 620 750 1,000 -0- , 1,000 -0- b. c. , -..- 5. 'Net Sales Of Services -0- private counseling 1,330 1.500 1 500 -0- -0- 6. Net Sales Of Materials 7. Interest Income 8. other- List BeleM 32 _ .M~ -0- -0- -0- -0- -0- a. , 32 Semlllar Fees -0- -0- -0- -0- -0- b. .. I c. 'lOl'AL l.N<.Ul1~ (SheM aiso 01; un - - ._, ,... Ei!m' /. 1im 67,332 66,500 , nr. 'inO 10 233 36 267 .l~_~ 000 IlICl:lIE I:ErAIL AGENCY Independent Livinq" Inc. -, , r \_;' l) Notes ard CoImrents:, . 28G 3 \~.. ,~(" ~~)r;;.",) t2SftJ3 'I , , , (continu~) PRCGlW1 POCGRI\l1 PRCGIW1 PRCGIW1 PRCGIW1 PRCGRlIH 3 4 5 6 7 8 - :-Local Furxling Sources - , r.i"t- ""1~., 18,500 , a. Johnson County -0- , b. city of Iava City -0- , " ' c. United Way -0- d. City of Coralville -0- e. DUS-Johnson County 15,000 f. DUS-Other Counties 3.500 " I 2. state, Federal, -0- _T,jeJ. ~-" '. a. DVRS Funding -0- , , b. c. ',' ' d. , " " , , 3. Contributions/Donations , \ -0- , ' " -' a. Urn ted Way DesiClMted Givina -0- " b. other Contributions , -0- . 4. ~~ial Events - . , ""';."" -0- , ' a. ICWcl City Road Races -0- b. c. 5. Net Sales Of Services 1,500 6. Net Sales Of Matenals 7. Interest Income . 8. Other - List Below l~~~" -0- a. Seminar Fees -0- b. 0'1 J c. " .. - . --- "" .., 'lUmL lNCll>IE 20,000 IN<Xl1E DIID'\IL AGENCY Independen t Living, Inc. ~ Notes and CoImrents: 281, 'g~i~}~ 3a dSftJ' , -', I , EXPElIDI'.IURE lErAIL AGENCY Indeoendent Living, Inc. l\CIUlIL 'l1US YEl\R BUOOE'l'ED lIf11lNIS- PRD:;lW1 ~l lJISr YEl\R ProJECl'ED NEXT YF.l\R UllITIOll 1 1. Salaries 11 n4 53.609 79,200 7,920 21,367 34,200 , 2. Eirployee Benefits arx:l Taxes 4,312 4,391 6,892 689 1,836 2,992 3. staff Development 90 100 400 40 200 80 4. Professional Co!1SUl tation 1,495 1,200 1,200 120 600 , 240 5. Publications arx:l ~iot:ions -0- -0- 200 -0- 200 -0- 6. DJes arx:l Memberships -0- -0- 100 -0- ,100 -(J- 7. Rent 2,820 3,300 8,400 840 5,040 840 8. Utilities -0- -0- 600 60 360 60 9. Telephone , 1,445 1,500 1,500 150 900 150 10. Office SUpplies arx:l 600 ' fustaoe 1,005 1,000 1,000 100 100 11. Equipnent BJrchase/Rental -0- -0- 3,100 50 2,900 50 12. Equipnent/Office Maintenance -0- -0- 500 50 300 50 13. Print.i.rg arx:l Publicity , 195 200 250 25 150" 25 ' 14. Iocal Transportation -0- ",,' -0- -0- -0- -0- -0- 15. Insurance 199 200 1,050 105 285 , 450 16. Audit , -0- -0- -0- -0- -0- -0- 17. Interest -0- -0- -0- -0- -0- -0- , 18. other (Specify): Miscellaneous 561 4 75 59 59 -0- -0- 19. Client Activities 357 350 350 -0- 350 -0- 20. Bank Charges 27 25 25 25 -0- -0- 21. Mileage & Travel 658 150 2,000 -0- 2,000 -0- 22. . ~. tisino 35 -0- 300 -0- 300 -0- iw.L ~~" (Show also nn P:on" " l'.,,,,h\ 66,473 66,500 107,126 10,233 37,488 39,237 Notes arx:l Conurents: it " ( " \...~ ''1 ~ ~ f" '~~l~~ ~~) 4 282 e2S(''8 EXmIDl'lURE ImAIL ~CY Independent Living, Inc. (continUed) PRCGIW1 POCGRAM ffi:GlW1 PIDmN1 PRCGIW1 PRCGIW1 3 4 5 6 7, Il I Salaries ! 15,713 2. Employee Benefits and Taxes 1.375 3. Staff Development 80 , 4. Professional , COnsultation 240 5. Publications and Subscriptions -0- 6. Dles and Memberships , -0- , I, 7. Rent 1,680 , , , ' Utilities '- I 8. , 120 Telephone , 9. 300 , 10. Office Supplies and , Postaoe ' ?OO 11. Equipment Purchase/Rental 100 12. Equipment/Office " " , , " Maintenance , 100 , 13. Printing and F\Jblici ty , " , (-\ 50 \..... Local Transportation , -0- , , , I 15. Insurance 210 16. Audit -0- 17. Interest -0- - 18. other (Specify): M;Qr.pl1AnpollS -0- 19. rl;pnt Ar.t;vit;ps -0- 20. R;tnlr ("n~"'gp~ -0- 21. -0- Mileage & Travel 22. . -0- Advertislng 'rol'l\L EXIDlSES (Show also , on !>.lap , -.line' 'hI 20,168 Notes and COrrarents: ~.I \,J -.-...-.......-.. \;)?> 4a 283 OJ$/J' "1 ;, , , " , I j . I ,. I I I I I ! , , . ,',., ,,'q ,. ',', , "1 ., , , - A<mlct Independent Livinq, Inc. SIl.IlJ.UELUD.Sl'l'.wt15.. FTE* IIClUlI[, 'lIIIS 'IF..IIll 001 r.;r:l'ELJ ~ I IJISr YFJIR froJECl'ElJ NEX'r 'lEII!l CJIIIJIGE r\ Position Title/ Last Name Last 'lhis uext Year Year Year LJirector E. Madison !..:JL. ~ .l:.Q. 21,000 21'.000 24.BOO , _1.8L_. ., /lam. Asst. K., Ruff Clerical Asst :1L. -:..ll -d 3. 600 -!L -.Q. --2 - 0- 3.600 -0- 7.200 IOO?: Skills Specialist -!L --.Q. -.1L -0- -0- 'lotal Salaries Paid & FlE* , 53 274 53 609 3.3 3.3 4.6 . , ~ Full-'riJre Equivalent: l:O; TtiTI-tiJreiO.5 = half-tJ.lOOI etc. ...L.2A.L- ~ ;&gJj,!L_ ~ 79,200 48% " EWrnTCI'ED FUNDS: lCorrp1ete Detar~, Pages 7 and 8) Restricted by: Restricted for: (" ---.....J 1'fA'l'ClITNG GlWIrn, GrantorjMatched by: . " IN-KIN!) SUPFORr DErAIL Services/Volunteers Volunteer time 2000 hrs at $lO/hr. Ma terial Goo:ls 6000 miles at.275/mile $1650, Sup- Space, utilities, etc. plles. ~35.0,., Other: ( Please specify) 20.000 , 2,000 21.ono 2,000 ?? 0 nn 2,000 ~~ -0- , I . \___L 'l0'1111 IN-KlND SUPFOlU' _. '---..., .~. 22,000 23,UUO 24,UOO ~'h --.--..... 'I,........ '" f~)~L,~) 5 284 <$(,1 --. AGENCY Independent Living, Inc. SAlARIED FffimONS AClUAL 'lIUS YElIR WOOEi'ED % '''. FTE* WI! YElIR FmJECfEl) NOO YElIR O!AIfGE Position Title/ Last Name last 'Ihis Next Year Year Year Job placement (wages) 1.5 1.5 1.5 14,997 15,209 15,973 5% -- Job Coaches .35 .35 .35 7,437 7,500, 8,062 7.5% Counselors .2 .2 .25 6,240 6,300 7,875 25% -- -- .~ .( ; .' , '-- * Full-time equivalent: 1.0 = fu1l-time1 0.5 = half-time1 etc. "~t\>~~ 5a ~5'f . .,..... , 'I " j 285 ,....~'.~'-'..:".. ,. '; , "1 " , , BENEFIT DETAIL AGENCY Independent Livinq. Inc. 'I'/\Jms /lND PERSONNEL SENllF 1'!'S (List Rates for Next Year) iicTuiiL LAS'!' '(EM 'l'iJiS-YEllfi- -'jimmif:fEjj--' I PROJEC'!'EU flEX'!, Y!;/l1l ~ ~ . B J u".U!J2_J , 4,054 G,059' 137 133 FICA TOTIIL ==> ~__ ....1..1J 2 '\ x $ 7.G5' 79,200 3,964 .5 %x$66,600 1~9 " Unemployment Comp, Worker's Comp. .63 %x$79,200 199 200 'iOO Retirement ~6 X $ Health Insurance $ $ per mo.: indlv. per mo.: family Disability Ins. % x $ Life Insurance $ per month Other % x $ aals"peCyear cot' years _ to _ Within Range 2,811 -lJ.. - __ on=-', __ _... Hont IS of Opernt on /l1Jr.ing , Y~nr: ..,,J.2.._,_ Mon-Fn. Hours of SenIcl'!: II: 30-~: 30, .) sOllie e..refi!iiCJ!f - Hair Far 'Beiow EI1\r S'al'ary"llt:1iUy ''Cd(nlft! t t~e'" r Recon~endation is Your Director's Salary? Vacation Policy: Haximwn I\ccrual f2 n Hours 20 days per year for years ~ to _ Holidays: 10 days pl'!r yenr ;, days per year for years _ ~o _ Work Week: Does Your Staff Frequently Work Nore Hours Per Ileek Thall '!'hoy I'~rp. Hired For? X Yes No How Do You Compensate For Overtime? 'rime Off _ 1 1/2 'l'imo p~ld ...lL- None Other (Specify) DIRECTOR'S POINTS I\ND RATES S'I'I\FF 8ENEF1'r POlll'rS IHnimwn r,laximwn Retirement $ /Honth Ilealth Ins. $ /Honth Disability Ins. $ /110n th Life Insurance $ /110n th Dental Ins. $ /flonth Vacation Days 2lJ 20 Days U 111 .,. I Holidays , In ] Q DuYs 0 ~ . Sick 'Leave 1 A 1 R Oays n Q . PO LN'!' 'I'O'!'/lL ~II dR 0 ?d -- CClIIunolll:r.: Benefits Apply To: Director Administrative Asst. lerical Asst. Skills Specialist ~I 286 ~, ~"-'," ~.".:,,(' ,"", u'\.+' -,,,} , 6 oIS''i AGENCY Independent Livina, Inc, AGENCY HISTORY (using this page only, please summarize the history of your agency emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Independent Living, Inc. was founded January, 1979 to offer support to people with disabilities, The purpose was to assist persons with disabilities to become more independent by developing skills to enhance their ability to improve their quality of life. The advocacy/counselor serVice provided assistance with money management, employment, household management, and locating affordable and accessible housing based on consumers personal choice. Initially, a support group arose for individuals with disabilities to share common problems and to provide a forum for mutual support. Out of this support group grew business meetings, facilitated by consumers, to keep members informed of current legislation regarding disabilities, arrange social and recreational activities, and plan fundraising events. From 1979 to 1989, the agency was run with a staff of two part-time administrators, and four advocate/support members who assisted with daily living activities. In 1987 and 1988, the agency received Vocational Rehabilitation and General Allocation funding which ailowed educational classes, counseling, and rural advocacy to be provided to people In Johnson County and surrounding areas. After completion of this service, DHS made funding available through purchase of service to continue counseling, supported employment opportunities, and training for personal assistance service. ' ,-, In July 1990, we received approval for funding from the State DO Council to produce a personal assistance manual. .J In 1991, the staff increased to I full.time administrator, I part-time coordinator, 3 part-time counselors and 3 part-time job coaches. The number of participants in the job program increased by 400%, consumer services increased by 71 %. The agency received funding from NCCE, for staff development and training and approval for funding from the State DO Council to continue the personal assistance program, We also received three minl'grants. The staff is working in a collaborative effort with local service providers to establish a VISTA Program for the outreach and prevention of homelessness. We are submitting a proposal to the Funding Partnership in a joint effort with consumers, Emotions Anonymous, and Dr. James Marchman, licensed psychologist, to increase job training and development for persons with disabilities. In 1992, the board of directors was increased to 16 members,75% of which are persons with dlsabiiltles, The staff, five board members, and a technical advisor are working as a stragetlc planning team to establish present and future plans for the agency. To date, there Is a new mission statement, and new goals and objectives. The committee Is presently completing a needs assessment and revision of the by.laws to reflect the new mission statement and future plans. The agency Is one of the founders of the state association I-SAIL (Iowa State Association for Independent Living) to promote independent living centers in the state of Iowa. This group was Instrumental in the passage (by the state Senate) of a resolution recognizing Independent living centers. We are recognized by the State Vocational Rehabilitation Service as a consumer run, community based agency providing services to Individuals with a wide. range of dlsabiiltles. We will apply for funding available through DVRS to support agencies fitting that definition. The state DO Council Is continuing to fund the PAS (Personal Assistance Service) project. The staff attends training sessions, participates on task forces and committees concerning Independent living centers and dlsabiilties Issues, We provide ADA awareness/training to consumers, and offer sensitivity training and dlsabiilty awareness (through a speakers bureaus made up of people with disabilities) to businesses and community upon request. We also perform accessibility audits. We will continue to work with I.SAIL to promote advocacy for state funded independent living centers, P.I 287 '9,' :\l" ,.I~~)("~:' r1St,K I , , , , AGENCY Indenendent Livillil~ ACCOUNTABILITY QUESTlONAIIlE ,......, . , A. Agency's primary purpose: Independent Living, Incorporated is a consumer-controlled organization whose mission is to assist individuals with disabilities to advocate for themselves in order to achieve greater independence and integrated community participation, In addition, Independent Living, Incorporated provides direct services to help individuals obtain the skills and supports they choose in order to accomplish these goals. B. Program name (s) with a Brief Description of each: Program I. Independent living Program. daily living activities, recreation, advocacy, inlormation and referral, peer support group, business meetings and ADA awareness. Program II, Supported Employment - job development, job readiness, placement, and coaching, Program 111. Counseling - interpersonal problem solving, self esteem and decision making, self-advocacy, budgeting and nutrition. C. Tell Us What You Need Funding For: Funding Is needed to assure that we provide a comprehensive program to meet the needs 01 people with _, disabilities. In addition to present funding, we need funding for one part-time office assistant, one (, part-time skills specialist, larger work space to accommodate meetings/training sessions and ". additional staff, We also need funding for professional liability Insurance. D. Management: I. Does each professional stalf person have a written Job description? Yes x No ____ Z. Is the agency Director's performance evaluated at least yearly? Yes X , No __ By Whom? I.L. Board E. Finances: Are there fees for any of your services? Yes X No__ a) If "yes", under what circumstances? Johnson County Department of Human Services and other agencies purchase units of service In the ,. I areas of counseling/daily living skills training, and job coaching. We also charge a lee tei busluesses for ADA awareness and accessibility audits. b) Are they flat ~ Sliding X Fees paid by agencies are at a flat rate. for services at a rate more afforaaole if the fees themselves. I , U Consumers are allowed to pay they are responsible for paying 288 P-2 ~. ,....". " " "'''''. ,...,( ",.,... ," lit."", e25fo'l '" , "'1 , , ' ^liE!lL'Y J!J.deml!.q~r.lt,l.iviI.l.U,.hJ<;, c) Please discuss your agency's fund raising efforts, If applicable: , The agency received funding hOllllhe State DO Council to cOllllnlJe the personal nr,r,Ir,lnnr.'! prole.r.!. We. will apply for lltle VII part A funding which Is available through UVHS for centers lIleetlny tJ!e appropriate federal standard, (consulller.run. community based, serving cross disabilities). Halsp.d funds through participation In Hospice Road Races, and other conlinunlty rundralslng elfor Is, F. Program/Services: Example:' A client enters the Domestic Violence Shelter and stays for 14 days. Laterhlthe sallle year, she enters the shelter again and stays for 10 days: Undupllcated Count I (Client).' Duplicated Count 2 (sepa/ate Incidents), and Units of Service 24 (Shelter lJayr,). Plear,p. r,lJpply Information about clients served by your agency during the,last two comolete budget years. 1. How many Johnson County residents (including Iowa city and Coralville) did' your agency serve? 2. Ilow lIIany Iowa city residents did your agency serve? ~ ]. . How many' Coralville residents did your agency serve? ,I. Ilow many units of service did your agency provide? 5. Please de line your units of service Peer support/leisure group Infornmtlon/rer erral ArJ../ocacy Counseling Job Coaching Consumer wages/training Units .. Hours Enter Years -. i7TT9U- ,li/.3!l!-9J T7T? 91 G/ Jo/n 1a. Duplica ted, Count tb. Ulltlup lien ted Count, 123 1'/.2.,_ llJ~ I~U 2a, Duplicll tnd Count' . I 12/1 ..I " 112 1r.1 Undupllcated Count 3a. Duplicated count, 2b. 97 11 9 ..', 3b. Undupl!cated Count 7 5 ,la, Total 2....9]]. .,.', 'L.!I..!1.'7, )1,1 'lb. '1'0 Johnson 2 87' County lleddent!J ' G 3,875.93 r. 80.0 42.0 291.0 369.5 748.0 2,917,31 6. I Please discuss how your agency lIleasures the success of Its 11IO!l'aIllS. ...j We will perform a self.study and present the self-study to an Independent consultant ror review. ' 't.'}w~~~ I,) ,,' P.3 289 . ';/5'8': .... '.\.".' , "I , , . AGEOCY Indeoendent Livina.lnc. 7. In what ways are you planning for the needs of your service population in the next five years: The organizational plans underway at the present time include: revision of the goals and objectives, by-laws, and completion of the needs assessment. In the future we will hire a service to assist with funding proposals to seek available state and federal funds for Independent living centers. We will continue to advocate for state recognized independent living centers, systems change, and the right of the consumer to make choices in determining their lifestyles. In addition, we will provide personal assistance services, ADA training, skills training and other appropriate services which are unmet in Johnson county and surrounding areas. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: r\ If we are to provide comprehensive services at no cost to the consumer, we must increase our staff and increase salary to refiect the equity salary scale; we must increase our service area to include adequate offices for privacy, and accommodations for training sessions and meetings., 9. Ust complaints about your services of which you are aware: Our sta,ff is too small to handle adequate referrals from other agencies. Because of lack of funds and staff we are extremely limited in our ability to work with consumers when they are self:referred. Consumers must be referred by casemanagers through a purchase of service project in orderto pay staff for providing most services. Our major complaint is that we are strong advocates for freedom of choice, but we are unable to allow consumers to make choices concerning their service delivery. (. ,- 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: There are people waiting to make choices concerning their service delivery and have applied to this agency, but the structure of our present funding will not allow us to provide the services until an agreement is made between this agency and a funding source, We do not compile lists because we make a special effort to refer the consumers to other agencies for services that we are unable to provide. One solution is to acquire funding to hire staff to provide services directly to the consumer upon request. How many people are currently on your waiting list? None 11. In what way(s) are your agency's services publicized: Staff, board of directors, and consumers visit other agencies to share Information concerning services, We have also appeared on radio and have provided written information to the public access channel, Staff and board members serve on numerous committees where services are discussed. After completion of the organizational plans, we will make public announcements in the newspapers, radio and continue with personal appearances at agencies, organizations, churches, etc. in Johnson County and surrounding areas, , \.,... P-4 290 '~~~..Sr.~ oIS(,f , 'I I , , AGENCY Indeoendent Livina. Inc. AGENCY PROGRAM GOALS AND OBJECTIVES Goals and Objectives Mission Statement: Independent Living, Incorporated is a consumer.controlled organization whose mission is to assist individuals with disabilities to advocate for themselves in order to achieve greater independence and integrated community participation. In addition, Independent Living, Incorporated provides direct services to help individuals obtain the skills and supports they choose in order to accomplish there goals. Goal I: Develop a strategic plan for the future of Independent Living, Incorporated. Objective: In FY 94, continue the process of organizational development involving the staff and board of Independent Living, local consumers, and appropriate community agencies. Task A: Engage an organizational development consultant to provide training for staff and board members relating to strategic planning. Task B: Review the mission, goals, objectives, and programs of Independent Living in consultation with local consumers and appropriate community agencies. Task C: Develop a plan for acquiring the resources needed to provide the services to be offered by Independent Living, including the possibility of becoming a member of the national network of federally funded independent living centers. ' Provide needed skills training for people with disabilities to live independently. In FY 94, assist 25 persons with disabilities to acquire the skills to manage their daily affairs. Goal 2: Objective: Task A: Task B: Task C: Goal 3: Objective: Task A: Task B: Task C: Goal 4: 0 "'1' ~r O~) c; ;;'~:,1 Provide skills training in seeking affordable and accessible housing, Provide training in money management. Provide training in cleaning, shopping, menu planning and cooking. Provide services to assist persons with disabilities to obtain employment. In FY 94, prOVide supported employment services to 15 individuals with special needs and place at least eight individuals in the work force within our service area. Participate on the Human Resource subcommittee of Iowa's federally funded statewide supported employment systems change grant, Participate on the local Human Resource subcommittee for supported employment. Respond to referrals from the Division of Vocational Rehabilitation. Provide counseling services to assist persons with disabilities to participate more fully in the community. 291 P.5 r:2'f ' - ~ -~ , .'1 " , AGENCY Indecendent Livina. Inc. ,"'\ I.L Goals and Objectives cont'd. Objective: In FY 94, assist 50 persons with disabilities with assertiveness and decision. making through peer and professional counseling. ' , Task A: Task B: Provide training in peer counseling. Match consumers with appropriate counselors who can assist individuals to address identified needs. Goal 5: Promote the availability of personal assistance services statewide. Objective: In FY 94, collaborate with Human Services Research Institute to develop a model for the delivery of personal assistance services statewide. Task A: Task B: Task c: Identify the barriers to the development of a personal assistance service system for Iowa, Identify models in other states that have features that could be applied in Iowa. With assistance from a project advisory group, design a model for Iowa that includes mechanisms for finding, training, and funding personal assistance. . '" Goal 6: Develop a consistent Information and Referral mechanism. Objective: In FY 94, provide a digest to enable people with disabilities to access community resources C' , which will enhance their quality of life. Task A: Establish a computer file system that is readily accessible to all persons with disabilities, family members and providers, Task B: Insure that the most current Information is on file by networking with local agencies, businesses, regional and national Independent living center, Goal 7: Develop an appropriate mechanism to evaluate all program services provided by Independent living, Incorporated. Objective: In FY 94, examine each service provided by the agency and to have a review by an' independent consultant Task A: Provide an annual self-study performed by the administrative staft, Task B: Present self-study document to independent consultant for review. , u P.6 292 \} .. "t- ,,- ~ tJ I, .~;"'~':.J eJS~ ! u ~, , r' : C ',:)\" b \J)\..,~l<.'l AGENCY Independent Livina. Inc.' Resources needed to Accomplish Program Tasks I. 2. 3, 4. Two full.tlme staff ' Two part-time staff Two phone lines, I TOO 2 computers (I for Information and referral; I for general office use) I printer, software,and .' ", ., other office supplies Video tapes for training One private counseling room, two offices for administrative use, I conference room Professional liability insurance. Funding for staff and board training/travel 5. 6. 7. 8. P-7 293 .2S~f ; .........".,.... .....1 ""1 I .,' -. HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City unitsd Way of Johnson County CHECK YOUR AGENCY'S BUDGET YEAR 1/1/93 - 12/31/93 X 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 Dirsctor : Dennis Groenenboom Agency Name Address Phone completsd by Approved by Board : Legal Service Corp.. of Iowa : 430 Iowa Ave.. Iowa City, IA n 319-3,1-n~7n I ~ Jan Rutled e Eat McClintock ~_ .J.c-"-,->~ f,tv-- (authorized signature) on '\.:H.J1L (date) COVER PAGE Program Summary. (Please number programs to correspond to Income & Expense Detail, Le., Program 1, 2, 3, etc.) PROGRAM 1: To provide legal assistance and representation in 'civil cases to low-income residents of Johnson County. Local Funding Summary United Way of Johneon County -- Does Not Include Designated Gvg. City of Iowa City Johnson county City of Coralville 'I')~~~ ~~)\~J..~ t"" ~...I 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 S 20,000 S $ 22,500 24,000 FY92 FY93 FY94 S S S S S S S S S I ' v' 294 1 :l5~K.p i - "';'1 ", , , .1. " , "I , , llJCGEr ~ll\I1Y " , lIClIJlIL '11 as YElIR ' :.,RJCGErED Wi' YF.Ml FmJECl'EIi ' "';:~m YEIIR , " , , , Enl:er Yoor lIgency I s Budget Year => ~991 1992 . 1993 1, T01'lIL OPEl1llTING 1W::;E:i' 270,000 271,'.050 .'205 j 112 (ToW a + h) " , ' " I, - , , , a. carryover Mance (Cash 13,179 0 0 I from line J I previous column) , t , , b, IJ:oore (Cash) 274,058 285 ,112 I 261,,901 , I i 2, T01'lIL EXPENDl'IUREs (Tol:al a + b) 270,000 274,056 "2A5,112 I " ! a, Mminlsb:at:iOI1 , , 13,737 11,,41,2, , 14 799' i i b, PrtXJram ToI:a1 (Lis!: prcgs, Oelcw) 270,313 i 261,.31,J 259,616 j , , 1. Legal ^dvlce & RepresentatIon 261,,31,3 259,616 270,j13 I " I 2. I i " I ,'.", ! '. 3. i 4. I .-\ I ." I , 5. , '.../ 6, 7, " '. B. " " 'II - ]I II I, J, END!NG .BAIl\NCE (Subtract 1 - 2) 0 0 , 0 - ~. lli-lCIND SUPFORl' (Total. [reAlI 85.31,6 64,724 '61,,724 Page 5) , 5. NON-<1ISI1 !\SSIITS 277 3,671, 0 , , Notes arc eonurenl:s: Line 3 , Col.l t. " : In 1991, 'the Iowa" City. Regional Office ended the fIscal year with a defici,t. This deficit was offset with an allocation of, the progrnm' s overall flmd' balance, since th'e Iowa City Office's accounts nre pare of the program's overali' fis~af system" I\G~.IICl ~,~!;,r1 5,:1 vi.cc~ Corrol.bu" uf ru"u " oJ t,..,. 295 , '0 ~. ~fI r)~~r..:'~l ? ~ '" AGENCY Legal Services Corooration of Tow. J:NCIl>lE IErAIL ooroETED l\Il1INIS- FRCGRAM m:GRAM ACIUAL 'lliIS YElIR IAST YElIR PmJECl'ED NEXT YElIR TRATION 1 2 1991 laO' 1001 1. I.cC:al Funclin:.1 Sources - 23.R~1 on /,nn 11 1,. 0 31,125 T,ld- ""'ru a. Johnson County 0 0 0 0' 0 b. City of ICWcI city 0 0 0 0 0 c. united Way 20,000 21,875 23,625 0 ,23,625 d. City of Coralville 0 0 0 0 0 e'SoutRefst iowa Area 3,861 5,615 5,500 0 '5,500 Agency on g ng ._.. f. , 0 2,000 2,000 0 2,000 BurLlnHon United;Wav 2. state, Fed~o1Qt ""'~,' 219 879 235 002 n'.711 1/, ?OO 230,932 a. 207,864 215,483 14.799 200.6R4 Legal Services Corp, 201,197 b. 18,682 28,128 30,248 o ' 30,248 IOLTA c. d. 3. Contributions/Donatlons 573 275 275 0 275 a. United Way 368 155 155 0 155 Desinn~ted Giv1 rrr b. Other Contributions 205 120 l20 0 120 ' State One Gift 4. Speclal Events - 606 981 981 0 981 T~d- ""',,..,, a. ICWcI Clty Road Races 606 981 981 0 981 b. c. , " 5. Net Sales Of services 0 0 0 0 0 6. Net Sales Of Matenals 171 138 0 0 '0 ~il.".~, 7. Interest Income 0 0 0 0 0 8. Other - List BelCM 19,811 7,182 7,000 0 7 000 Tnclu,H rrr a.Fee.Awards/Lit. Reimb, 19,779 7;182 7,000 0 7,000 b. Misc, 32 0 0 0 0 c. 'lUrAL J:NCIl>lE (ShCM also on 64,901 74,058 85,112 14,799 270,313 MIA DoN" , -11no ih\ Notes and CoIlIIrents: ~l~. 3 I , , r', (00 '-' , v' . 296 o1Stoe "r - ~ - ~ l'IURE I:E.'I2\n. AGENCY Legal Services Corporation of Iowa EXmID , PRa;Rl\M PRXMM ACIUAL 'lHIS YEAR 00lX;EIE[) AIl1INIs- IAST YEAR ProJ:EcrEo NOO' YEAR 'ffiATICN 1 2 1001 100? 1991 ~. Salaries 158,979 161,423 167,943 11,789 156,154 2. Enployee Benefits 44,613 37,305 40,438 3,010 37.428 an:i Taxes 3. staff D=veloprent 0 0 0 0 , 0 , 4. Professional 0 0 0 0 0 COnsultation , 5. Publications an:i 0 0 0 0 0 St!bscriJJtions 6. DJes an:l Membetships 0 0 0 0 0 7. Rent 21;360 I 21,860 21,360 21,360 0 %;... " 8. Utilities 1,811 1,800 2,000 0 2,000 i5,677 , 15,464 15,564 0 15,564 . 9. Telephone 10. Office SUpplies an:i 7,316 7,948 8,148 0 8,148 J20st:aQe 11. Equipment , 2,016 3,444 3,400 0 3,400 ~ental 12. Equipment/Office 3,592 3,110 3,135 0 3)135 . Maint!IDaJ1Ce ~-t3. Printing an:l Rlblicity 432 732 750 0 750 I .~ 14. I.otal Transportation 3,569 4,064 4,100 0 4,100 , 15. Insurance . . 4;549 4,788 5,362 ')0 5,362 16. Audit 0 0 0 0 0 17. Interest 0 0 0 0 0 18. other (Specify): , 19'Boards & Councils 322 192 200 0 200 20 'Law Lib rary , 8,712 .8,496 8,500 0 8,500 21.Litigation 4,509 3,692 3,992 0 3,992 22. Outside Labor-Clerical 123 240 220 0 220 romr. EXl'EllSES (Show also 278,080 274,058 285,112 14,799 70,313 N/A on PaCl'" ~ line '2.2a.2bl Notes an:! Cements: oJ 297 a~)~~ 4 ~r .. - '" .. '. ~-J '" I , ~ i ...'1 ., , , '" AGENCY' Legal Serviceg C:orpornHnn nf Tt,t,,'1 SlIT 1>.RTm rolrrIONS AClUlIL Fl'E* lAST YElIR 1991 mIS YElIR POOJECl'ED 1001 Jl(ju;t;!'&J NEXT YElIR . 109' % aJ1\NGE Position Title/ last Name Last '!1iis Next Year Year Year r. Subtotals from p. 5a 7.36 6.90 7.09 158,267 161,423 167,943 - 4%' accrued for incomplete pay period _ _ + 712 Total Salaries Paid & Fl'E* 7.366.907.09 158.979 161,423- 167,943 4% , ' * F\i1l-'rime Equivalent: 1.0 = full-time; 0.5 = half-time; etc. RFSI'RlcrF.!J FUNDS: (CoIIplete Detail, Pages 7 ard 8) Restricted by: l1estricted for: 1991 1992 1993 Area Agency on Aging Community legal education and direct c 3,861 5,615 5;500 -2% -- MA'I'OffiIG GRANTS ,'! . GrantorjMatched by: Southeast Iowa Area on 'A~ingtTOJ,TA Rnn Volunteer Lawyers Project ~.~1~!' ,R45 5,500!1,845 TN-KIND SUProRl' llEl'lIIL services/Volunteers * 85,346 64,724 64,724 0 Material GocxIs 0 0 0 Space, utilities, etc. 0 0 0 other: (Please specifyl *Support staff--905 hrs at $5.39/hr 0 0 0 Non-attv Dr66:~~1102 hrs at $7. 14thr, I Volunteer attorney--968 hrs at $75/hr v 'roTlIL ill-KIND SUProRr 85,346 64,724 64 i 724 0 298 ~~j('~J 5 JSI,8 ~ " .,......-_......,,~---'..... - ~ -, IIGUICY J.egnI SeL'vIces COL'poL'ation of Iowa ~IITAR~ rosrrIONS AClUlIL 'I1 US YElIR !IDlE.TED % lASf YElIR PROJECI'EO , NExT' YEAR Ol1iNGE . 1991 1992 '1 qQ1- If) ~'~ . 31, ,575 36,120 36,840 . 2X '.. 26, JI,6 . 26,400 I 2!,000 2X 25,746 27,000 27,600; 2X I, ,068 10,783 ~1,083 '3X' . 21,51,6 21,600 22,800 . 6X '.. ..;, 18,837 19,320 19,800 .. 2X 8,1,57 15,520 15,920 3X ' 10 : N/A . 16,71,2 0 1,950 4,680 6;900 m , I , , , . , .. .. . : . , , , . , , I , , , . . , " , Fl'Ek Position Titlei' Last Name . Last 'Ihis Next Year Year Year 1991 199 199 Managing Attorney 1~ 110 1.0 1.0 Staff Attorney 1.0 1.0 1.0 S~aff Attorney 1.0 1.0 1.0 Staff Attorney ','19' 150 :50 Staff Attorney l.O 1.0 1.0 Support Staff 1.0 1.0 1.0 Support Staff 1.0 1.0 1.0 Support Staff 1.0 0 0 Law Clerk : .17 ,40 .59 ~ .-. 'J ;, F\i11-tboo equivalent: 1.0 = full-tiJoo; 0.5 = half-till'e; etc. ~~ct~ 299 ~5" 5a " I , , I i I I i I I I I I I ! i .,,', j. " , , ' A , BENEFIT DETAIL 1991 1Q02 10Q, ". ACTUAL THIS YEAR BUDGETED TAXES AND PERSONNEL, BENEFITS LAST YEAR PROJECTED NEXT YEAR (List Rates for Next Year) TOTIIL ==) 44,613 , 37,305 40,438 FICA 7.65\ x $167,9113 12,162 12,348 12,81,7 Unemployment Compo .50 % x $102,400 420 494 512 Worker's Comp, .31 % x $167,91,3 493 486 520 Re tiremen t : '6 x $ . 0 0 O. . . Health Insurance P82.9q,er mo.: 3 indiv. $,,49.0q,er mo.: 3 family 31,188 23,568 26,349 Disability Ins. % x $ 0 0 0 Life Insurance $ per month . . '" . included in health ins. NA NA NA Other % x $ 350 409 . 210 ttorney Fees/Dues individual rates How Far Below the Salary Study Committee's NA N A NA Recommendation is Your Director's Salary? Sick Leave POlicy: Maximum Accrual NA Hours Months of Operation During ~ days per year for years _____ ~ij all years Year: 12 ~fcnda; - ~id~ ~ days per year for years _____ to _____ our of erv ce: 8: 30 a.m. . to 5:00 p.m. Vacation Policy: Maximum IIccrual 225 Hours Holidays: ~ days per year fo~ years --L-- to --4-- 12 days pel" year ~ days per year for years 5 to .~ ' days per year for years ~ to ______ AGENCY l.egal Services Corporation of Iowa ,.-... Cl! Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? ~ 'rIme Off -2- 1 1/2 Time Paid (suPPDrt staff) None _____ Other (Specify) DIRECTOR'S POINTS AND RIITES STIIFF BENEFIT POINTS Hinimurn Haximum Comments: j~I,'.:, Re tiremen t -L $ -L/Hon th Health Ina. -2(j-$+/Honth Disability Ins. $ IMonth Life Insurance ~$~/Month Dental Ins. -L$~/Month Vacation Daya ~ --3D-- Days Holidays -It- ---1L Days Sick Leave _ ~ Days POINT TOTIIL 84.50 ~ V~ \' 1 (~\;.> .~ . .\'1 , , - AGENCY l,egal f;prvif'~~ r.nl"pnl"!lHnn nf TQUiII (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted only--Exclude Board Restricted) ~!.".:" -.... A. Name of Restricted Fund Southeast Iowa Area Agenry nn Aging' L Restricted by: Contract Agreement and Older Amerir""" Art- (foolo,rol ot7tytQ) 2. Source of fund: Iowa Department of Elder Affairs 3. purpose for which restricted: Civil legal "..i..."nro 't-n ponp'o ~n nr' Q"Qr iR. SE Iowa AM service area - , 4. Are investment earnings available for current unrestricted expenses? Yes ~ No If Yes, what amount: 5. Date wheln restriction became effective: Tmp1emon.."Hnn nf oo~"i~o ~nntriQt wi th LSCI ., . 6. Date 'when restriction expires: Durin~ rllrron.. r~n"T"rt- Y~'T 7/Q? - ~.'0'J 7. Current balance of this fund: 0 Paid fnr .erviroo "hon ololivorod B. Name of Restricted Fund 1. Restricted by: ,.',' 2. Source of fund: 3. Purpose for which restricted: , 4. Are investment earnings available for current unrestricted expenses?: _____ Yes _____ No If Yes, what amount: I 5. Date when restriction became effective: 6. Date when restriction expires: 7.' current balance of this fund: C. Name of Restricted Fund 1. Restricted by: 2. Source of fund: 3. purpose for which restricted: 4. Are investment earnings available for current unrestricted expenses? _____ Yes _____ No If Yes, what amount: 5. Date when restriction became effective: J 6. Date when restriction expires: 7. Current balance of this fund: 301 fg~,\" 7 ,2j'f , 'I 1 , AGENCY HISTORY AGENCY Leqal Services Corporation of Iowa (using this page ONLY, please summarize the history' of your agency, emphasizing Johnson county, telling of your purpose' and, goals, past and (- current activities and future plans. Please update annually.) . In the late 1960s, the Hawkeye Legal Services Society was created as a delegate agency of HACAP, with funding from the U.S. Office of Economic Opportunity. The OEO was phased out in the early 1970s, however, and the U.S. Congress created the Legal Services Corporation (LSC). The Iowa City Office became a grantee o~ LSC in 1974. In' 1977,' the Legal Services Corporat~on of Iowa (LSCI) was formed, with a goal of providing free service to low-income Iowans in every county, with the exception of Polk County, which maintained a'separate legal aid society. The Iowa City Office and several other small offices in Iowa merged into LSCI, and the 'program expanded until 1980, mainly: through funding from LSC. In 1982, however" federal budget cuts reduced LSCI' s funding from LSC by about 30%. As a result, five of the 15 offices in the state closed, and the surviv- ing offices began making greater efforts to secure funding from other sources to maintain staff sizes at workable levels. The Iowa City Qffice first received assistance from united Way in 1983, when United Way'funded a half-time attorney position. Funding on the federal level has been es'sentially static for several years, while costs have risen dramatically; , As a result, the LSCI Board considered closing the Iowa City and Dubuque offices ,in 1989, but did not, owing to a grant from the IOLTA (Interest on Lawyers' Trust Account) Commission. In 1991, in response to continuing budget problems, the LSC~~oard ~ecided tp layoff one clerical worker in each office. Therb are, no plans'at , present tp close any offices. However, the effects of the 1990 census have yet to be felt. Iowa has had' an increase in poverty of about 6~~, which i~ ,1ess r, than the national increase of about l5~%. The best L~C~ can,hope for lS to i.......- held at our present grant level for the foreseeable future, 'an~ we may face a reduction', Presently, the Iowa City Office serves seven counties: Des Moines', Henry, Johnson, Cedar, Louisa, Muscatine and Washington. Staff members provide advice and reprpsentation to individuals in a wide variety of cases identified by survey as high priority areas. Among these are income maintenance (e.g., AFDC, Food stamps, Social Security, Unemployment Compensation'), health law issues, (e.g., Medicaid and Medicare), housing law issues (e.g!, landlord-tenant relation~ and federally subsidized housing), indivi'dual rights (,e.g., rights of mentally or physically handicapped), family abuse, consumer law problems, utility problems, and special education issues. The LSCI Board made'the following two items areas of special emphasis in 1992: service to minority populations, and service to people with AIDS or who are HIV-infected. The, staff also is involved in presenting talks to groups of low-income people or , agencies that deal with low-income people, in order to educate them about legal rights and responsibilities in various areas of the law. v' P-1 302 ~~~ Cot. J5fD8 IIGENC'LegA 1 ~pnri "po rnrpnrAt i on of Iowa ACCOUNTADILITY QUESTIONNAIRE A. 'Agency's Primary Purpose: To provide high-quality legal assistance free of charge to low-income people in civil law cases. B. Program Name(s) with a Brief Description of each: The servi~es we 'provide are not divided into separate progra~s. We provide legal advice to low-income people residing in our service area, 'including legal represent~tion in court and before state and federal adrninist~ative bodies. We involve the private bar in the representation of low-income people by re]erring financially eligible clients to private attorneys free of charge, and by conducting seminars for attorneys on legal issues that often arise among low- income ,people. We also educate the low-income conununity about their legal . rights and responsibilities at speaking engagements 1n our service area; We do not duplicate the services offered by student Legal Services, since we refer, students to SLS unless they have a claim against the University, or it other- wise would be i~appropriate to do so. We work cooperatively with the clinical programs at the'University of Iowa Law School. " C. Tell us what you need funding for: We need the funding for a part- ~time staff attorney and a law clerk to serve Johnson County. ,We are required , y federal regulations to serve counties equally, based on population. The additional part-time attorney funded presently by united Way provides extra service to Johnson County. We also need funding to assist us with the' purchase of a computer. As set forth in more detail on the last page' of the applica- tion, our new computer and software system is very efficient and ,helpful, but on w.tak~ d~s In w~ .can hardly ~et any time on the co~puter for word processing. . anage en . We would llke to buy a second unlt. 1. Does each professional staff person have a written job description? Yes No.xx!...- 2. Is the agency Director's performance evaluated at, least yearly? E. Ye:xx Finances: No By whom? By the program-wide Executive Director in Des Moines, the litigation directors in Iowa city and Des Moines, ~nd the Board of Directors in Des Moines and locally. for any of your services? 1. Are there fees Yes No xx a) If Yes, under what circumstances? '''1 .J b) Are they flat fees or sliding scal~ I New employees ,are given written job expectations memoranda.: P-2 ? 303 ~c~:~ 015" 'I I , , , I i I i I 1 i I , ! " , .', I , ' '.. IIGENCtega1 Rervices Corporation of Iowa I c) Please discuss your agency I s fund raising efforts I if applicable: IOLTA Commission funds a full-time attorney in our office; Burlington united Way $2,000; Burlington Area AGency on Aging = $5,500; St. Mary's = $200; and (' st. Thomas Moore = $150. ""', F. Program/services: Example: A client enters the Domestic Violence Shelter and stays.for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comolete budget years. Enter Years -t 1. How many Johnson County 1a. Duplicated VLp2 VLp2 residents (including Iowa Count 127/117 1107/95 1,202 city and Coralville) did lb. Unduplica ted your agency serve? Count 779/109 889/91 980 2a. Duplicated 762/81 638/69 707 2. How many Iowa city residents Count did your agency serve? 2b. Unduplicated 524/66 , Count 521173 590 3a. Duplicated 3. How many Coralville Count 178/14 212/18 () residents did your agency serve? 3b. Unduplica ted 144/14 172/17 189 Count 4a. Total 4. ~ow many units of service 2,508 did your agency provide? 4b. To Johnson County Residents 127/117 1107/95 1,202 . 5. Please define your units of service. One unit of ssrvice is the provision of assistance to one low-income peraon in connection with one legal problem. It ie difficult to predict with any degree of accuracy the number of discrest tseks an advocate will perform in a given period of time. The tasks an advocate will psrform are determined by the nature of the problems our clients bring to us. 'The amount of time spent on each problem could vary from 10 minutes of advice to days of actual representa- tion through many levels of appeal. The advocates assist as many of the people as time and judgment allows. LSCI "counts" a case at the time that it is closed. 6 . Please discuss how your aqency measures the success ofl ta nroaramR our mission is to provide high quality legal serVices to !OW-lncome peOp.LB. Tlte qU'illJ."1;, , or' our work. is measured by the managing attorney in each office, the litigation directora, and the axecutive director. Among the factors conaidered are the number of cases, the types of caees, and the complexity of the cases. The outcome is important, of course. However, even high-quality advocacy cannot guarantee a successful outcome for the client. We measure 'our euccess in terms ~f providing access to the judicial system in a competent manner. I , v l In the VLP (volunteer Lawyers project I , private attorneys eign up to take casee without a foe in specific aroae. The first column repreeents cases cloeed by the LSCI staff, and the second column, thoae by VLP lawyers in the Iowa city office's service area. P-3 304 ,~~~ r25~ , ' IIGENCY Legal Services Corporation of Towa 1 i f r the needs of your service popu1a- 7. In what ways are you p ann ng 0 -, 'tion in the next five years: The biggest need our clients probably will have (that we can address') is more access to the jUdicial system. We address this by developing an even more extensive volunteer effort from an already cooperative local bar, and by additional fundraising, which is discussed elsewhere. Substantively, LSCI picks one or two areas of special emphasis each year to raise the sensitivity ~f the ~taff to new legal problems. In the past, these ,"super priorities" have lncluded homelessness, welfare reform and the problems of the r~ral poor. In 1991, the:super priorities were the problems of minority populations, and the problems of people with AIDS, or who are HIV-infected. These super priorities were continued in 1992. '.,., 8. Please discuss any other problems or ~actors 'relevant to your agency's programs, funding or service delivery: , It is difficult to frame our problems in any terms other than lack'of advo- cates. We seem to be well-known among other service providers, judging from, the volume of referrals we receive, and as a general matter, we are able to work with other agencies cooperatively in resolving problems. Our primary problem is simply having too few advocates to handle the legal needs of everyone who contacts us with a legitimate request for help. ' 9. List complaints about your services of which you are aware: The major criticism is based on our rejection of cases. As indicated by the 'information above, we are thinly-staffed, and so the rejection of clients with : ;enuine need for help become inevitable. ' .' , . .' 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be. We have not~'1'l:i1fi~ rlE?fsttlva'bcrhJte PloorPcleermded about ethical problems inherent in maintaining such a list. We are attempting to deal with the problem of under- staffing by involving more local attorneys in the provision of services,through the Volunteer Lawyers Project. The goal from the Iowa City Office for ~~~2 is 150 referrals. In addition, we have advice clinics" where private attorneys colne to our office in the evening and give advice to eligible clients. ,In 1990, we began ,a new service--a divorce clinic. The divorce clinic'ser~es people whose divorces have no contested issues. Our last divorce clinic was in April, 199Jdw many people are currently on your waiting list? " 0 11. In what way(s) are your ag~ncyls services publicized: First, we have been providing legal help in Johnson County for so long that most other service providers are well aware of our existence, and we receive many referrals from those other providers. Second" we engage in outreach , 'forts in the form of community legal education presentations, which inform ~4tential clients and service providers about the law and about the availabili- ty of our services. Third, we distribute occasional press releases concerning legal services activities, and receive media coverage calculated to inform the public of the nature of our services. 305 ~Q)~,~j P-4 .:lSrJ ---- ~-- " 'I I , Agency Name: Legal Services Corporation of Iowa Iowa City Regional ,Office AGENCY GOALS FORM r-- Year: 1993 Agency Name: Legal Services Corporation of Iowa Iowa City Regional Office Name of Program: ~!.t.~. Legal Services for Low-Income People in Johnson County LEGAL SERVICES FOR LOW-INCOME PEOPLE IN JOHNSON COUNTY GOAL: TO PROVIDE LOW-INCOME PEOPLE OF JOHNSON COUNTY WITH ACCESS TO QUALITY LEGAL ,HELP, FREE OF CHARGE Objective A: Tasks: Objective B: Tasks: Objective C: Task: Objective D: Task: Objective E: Tasks: "t~~)~, To provide legal assistance to homeless people in Johnson County. 1. continue outreach to people at the free lunch program. 2. Prevent or alleviate homelessness by representing people, in retaining or gaining housing and public benefits. To provide legal assistance for low-income people with public benefits problems. Assist people with the following types of problems: 1. Improper denial or reduction in the following benefits: . Aid to Families with Dependent Children (ADCI; . Food Stamps; . Title XIX (Medicaid); . General Relief; . Medically Needy; and . state Papers and Hill Burton benefits care) 2. Improper denial of initial applications or cessations (termination of current benefits) regarding disability benefits. . Supplemental Security Income (SSI); and . Social Security Disability Insurance r, \..,....' (hospital medical To provide legal assistance for low-income people who are victims of domestic abuse. Represent victims of domestic abuse to secure legal remedies, including domestic abuse protective orders in court. To provide assistance with special education problems and due process in schools. To assist clients with the following types of problems: 1. Denial of a free, appropriate education for handicapped students; 2. Denial of due process rights for students. To provide legal assistance for low-income people with housing problems. 1. Violations of landlord/tenant law: . lock-outs; . seizure of property; V . evictions; and . utility shut-offs; 2. Housing discrimination; 3. Illegal standards/procedures in federal housing programs. 306 ~5~8 , "I 1 , '" Agency Name: Legal Services Corporation of Iowa Iowa City Regional Office " , .jective F: To provide legal assistance for low-income people with consumer law problems. Tasks: Assist clients with the following types of problems: 1. Illegal garnishment of exempt property; 2. Repossession of unlawfully detained personal property; 3. Unlawful debt collection practices; 4. Improper utility shut-offs; 5. Violations of state and federal Truth in Lending Acts. Objective G: To provide legal assistance for low-income people with employ- ment law problems. Tasks: Assist clients with the following types of problems: 1. Improper denial of unemployment compensation benefits or improper cessation of the same; and 2. Job discrimination. Objective H: To provide legal assistance for low-income people with individu- al rights problems. Tasks: Assist clients with the following types of problems: 1. Violations of the rights of mentally ill or mentallyhandi- capped persons to treatment in the least restrictive set- ting, adequate individual program plans and proper use of psychotropic drugs; , 2. Violations of residents' rights in nursing homes or county care facilities; 3. Disputes a client may have with his or her guardian or conservator; and 4. Denial of civil rights based on a client's handicap condi~, tion. ' , GOAL: TO PROVIDE OPPORTUNITIES FOR LOW-INCOME PEOPLE IN JOHNSON COUNTY TO LEARN ABOUT THEIR LEGAL RIGHTS AND REMEDIES. Objective: To educate low-income people regarding their rights so theJ/rmay become effective advocates for themselves. . Tasks: 1. Hold at least six legal education presentations on tQpics of particular interest to the poor; 2. Provide written materials explaining the law to local low- income people, through consultation with individual clients and at legal education presentations to groups; and 3. Inform other service providers of the written materials available through Legal Services, to ensure wide distribu- tion of such materials to low-income people. GOAL: TO CONTINUE EFFORTS TO ENLIST THE ASSISTANCE OF THE PRIVATE BAR. Objective A: . 'bjective B: V Objective C: Objective D: To refer 150 cases per year to the Volunteer Lawyers Project. To hold at least four advice clinics per year in Iowa City. To hold at least one divorce clinic per year in Iowa City. To conduct continuing legal education classes on poverty law for attorneys. In 1992, the topic is "Overview of State and federal Housing Law." 307 ,;JS~ ~~~~ ..... "'.,1'" , , "1 I . ' '-, Agency Name: Legal Services Corporation of Iowa , Iowa City Regional Office r-. I '.. GOAL: TO PROMOTE INFORMATION EXCHANGE AND ASSISTANCE WITH OTHER AGENCIES. Objective A: Tasks: To coordinate with other agencies providing services to low- income people in order to maximize information-sharing and mutual referrals. 1. Conduct one or two brown bag lunches or meetings with guest speakers from other agencies, especially those who deal with identifiable minority groups, including people with AIDS and related conditions. 2. Provide support, training, and/or information to other service providers, as needed. Resources Needed to Accomplish Proqram Tasks l. Continue the part-time attorney position and law cierk position funded in the past by united Way. .. 2. Miscellaneous supplies, for legal work, community education and outreach. 3. Travel expenses. 4. Professional liability insurance. 5. Office space, utilities and telephone. 6. Litigation expenses. 7. An additional computer.* (~ " ' 1,;':' '-' .. Cost of Needed Resources $22,500 $1,500 $24,000 annually for part-time attorney and law clerk toward the purchase of a computer* TOTAL * In July 1992, we came on-line with new computer equipment, which enables us to complete many tasks in a few minutes that used to take a day or more. However, the system depends upon promptly entering client data into the case management database. On our two intake days, Monday and Thursday, the computer is needed almost exclusively for the intake process. This creates problems f~t word processing tasks. We still have our old word processing equipment, but~: is old and has had maintenance problems. In addition, it does not have the capacity to integrate the case management software with the word processing software. We would like to purchase a second unit, which could use the same printer as our new equipment~, We estimate ,the cost,of the, secon~ unit at $3,~00. Our request to United Way is for half that amount. :We will seek the "~~!C;~f the funds from other sources. '~~~~ ......v.,.,. -, , '1 I , '\ HUMAN SERVICE AGENCY BUDGET FORM city of coralville Johnson county City of Iowa City United Way of Johnson County Director : Richard Hines, Area Director lutheran Social Service of Iowa 1500 SycaIoore, Iowa City, IA (3l9) 351-4880 Richard Jensen. V.P./Fiscal Mgmt. /' //."" ' t./ .~, ,'1';/..,' /'r.. .... ~. ;i/' } author zed slgnature) WmaId C. Larsen} President on 9 'lA/92 (date) CHECK YOUR AGENCY'S BUDGET YEAR Agency Name : Address : Phone : completed by : Approved by Board : 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 2/1/93 - l/3l/94 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Family Counse1.ing: Provide professional casework services to iamilies and individuals seeking assistance in resolving emotional problems or temporary stress that they may be encountering. ' 2. Sexual.Arose Counse1.ing: To prevent health problems in youth at risk by , providing therapeutic intervention to those youth who have been sexually abused. r , ' 3. PreRMI1CY CounselIng: Provide casework counseling service to expectant single parents faced with issues of pregnancy, parenthood, physical care arrangements, adoption, family and other significant relationships. 4. Other Programs: Includes residential treatment programs in Iowa City and Washington, foster care, therapeutic foster care, family-centered services, adoption,services, mental health counseling, group counseling to sex offenders and independent living~ Local Funding Summary 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92, 3/31/93 3/31/94 United Way of Johnson County -- S 15,000 S 15,000 s 25,000 Does Not Include Designated Gvg. FY92 FY93 FY94 city of Iowa City S $ S Johnson County S 14,570 $ 14,570 s 15,836 J City of Coralville S S S 309 1 '8Q)~~ ~5'8' ' ~, ,. " I , EUIXE' Sf.MolARY AGENCY Lutheran Social Service of Iowa/Iowa City Office ACIUAL TrlIS 'lFAR I3Ul:GETED IAST 'lFAR HmECI'ED NOO' Y"..A.~ , Enter Your Agency's &ldget Year > Y/E 1-31-92 Y/E l-3l-93 Y/E 1-31-94 1. TOrAL OPERATING EJ.)[X;El' $ 945,400 (Total a + b) $ 974,723 $ 1,Ol9,700 1 a. carryover Balance (Cash - - - from line 3, previous coltm) b. Incoma (Cash) , 974,723 945,400 1,019,700 2. TOrAL EXPENDl'IURES (Total a + b) $ 974,723 $ 945,400-1:* $ 1,Ol9,700 a. Administration 82,582 67,600 , 79,700 b. Program Total (List Frogs. Below) 892,14l 877 .800 940,000 1. * Family COl4iseling 30,214 37,800 I 37,921 I I I '. 2. * Sexual Abuse Counseling 26,129 28,200 36,358 3. * Pregnancy Counseling 11,959 12,500 l2,942 , , 852,779'. 4. Other Programs , 823,839 , 799,300 " 5. " , " 6. , 7. 8. , 3. ENDlliG PArANCE (SUbtract 1 - 2) II $ -O- II s -O- Il $ -0- I 4. lli-KIND SUPFORr (Total from Page 5) 5. NON-cASH ASSEIS Notes an:i Cci:ments: * Cost of service to residents of Johnson County only. ** Drop in total reflects significant decrease in DHS utilization of Residential Treatment facilities in 1992. Lutheran Social Service of Iowa does not maintain fund balances on an office-by-office basis. Office operating deficits are subsidized by contributions from the 3 synods of Evangelical Lutheran Church in America (ELCA) in Iowa. The amount of church funds subsidizing the IOlla City office is showTI on page 3, line 3b. ., *** 2 ''"''1 "':":1.1'0 Q\)e:.~~ I"'" i '. " ..', IJoJ.-.~ I \,.,.., *** \ ; 0",./ 310 .25(,g " I I , ,- AClUAL 'lliIS YEAR IiJI:mTED AIlillUS- ffi:X;RAM PRa;Rl\M IAST YEAR PmJECl'ED NOO' YEAR 'IRATION 1 2 FAllILY 00lH. SEXlIAL AWSE 1. Local FUn:li.ng Sources _ $ 29,727 $ 29,570 $ 38,641 $ 5,810 $ 17,852 $ 2,200 r.i..t """1...., a. Johnson County 14,394 14,570 15,308 2,529 b. City of Iowa City c. United Way 15.333 15,000 23,333 3,281 17,852 2,200 d. City of COralville e. f. , , 2. state, Federal, 910,674 858,975 918,600 68,nl 2,142 31,781 . -List Be] ow a. IOIia D05 823 134 _151,~ _ _ ~l,~ _ _5~,~ _ ___2...1!!2". , 4402 ------------- - - -4~0)b - - -'- -: - Victim Reoaration FuOO 4,500 5.000 598 4.402 b. Johnoon Coonty . Genernl Allocation 9,000 2,250 - - , - c. Johnson Coonty Camlm!ty Services Approprintion - 16,725 26,100 3,123 'J:J..m d. lIaBhlngton Coonty 74,484 78,500 80,500 12,700 3. COntrJ.l:lUt1ons/l))natlons 17,630 39,743 43,359 3,769 14,996 , a. United Way l:esicrnated Givim 2,975 2,697 3,000 429 2,571 b. Other COntributions 40,359 14,655 37,0<\6 3,340 12,425 4. Speclal Events - 915 1,012 1,000 100 ' rA..t """1...., a. Iowa Clty Road Races 915 1,012 1,000 100 b. c. 5. Net Sales Of Sel'Vlces 18,000 1,300 2,931 2,3n 15,707 16,000 6. Net Sales Of Materials 7. Interest Ina::me 8. other - L1st Below 70 100 100 a. Hlnc:ellnncouu 70 100 100 b. c. iOmI. :J:NO:M: (Show also on $ 974,723 $ 945,400 $ 1,019,700 $ 79,700 $ 37,921 $ 36,358 Paa", ~, H"o ih\ IN<nIE I:E.'I2\n. AGENCY wtheron Social Service of IawtICNIJ City Office ,~ '~ Notes an:i C'alUnents: 311 J ~Q)~,tl r/l5'f :rno::r.m IEOOL AGENCY lutJlCrM Social Service of lown/low City Office (continued) PRXMM PRXMM ffi:X;RAM ffiXRAM PRXMM PImWI 3 4 5 6 7 8 l'I!H;. COON. ll'Im2l PROO'S 1. Local furxIi.n;1 5curt'es - $ 12,779 $ r,~"" ""'~,. - a. Johnson Coonty 12,779 - b. City of Iowa City c. United Way d. City of COralville , e. f. 2. State, Federal, 815,956 ' , . _r,j.,.. - a. Iowa IlIIS l- _ 2~,!5~ . ------. '-----.;. -vIcttm ReParaUo.'-Piirii -- ------ ------ ------ b. Jolmson County General Allocation c. Jolmson County Ccmounity Services Appropriation , d. l/ashington County 67,800 3. COntr=niiEfons/D:inations . , ~ 163 24,431 a. United Way ~i, Des~,.m.ted G vim - , b. other COntril:lutions 163 24.431 - 4. Speclal Events _ 900 r:i"" ""'~,. a. Iowa Clty Road Races 900 b. c. 5. Net Sales Of ServiCes 11,392 6. Net Sales Of Materials 7. Interest Incorre 8. other - L1st Below 100 a. HiBce1lnneous 100 b. c. 'roW, :rno::r.m $ 12,942 $ 852,779 Notes an:l Camlents: 312 3a ~~~ J5lDt .............--..,-.-.._~....,-,.-... i 'I , ' r f'....,' \....; l.,., :'1 I , ' , , EXmIDl'lURE IErAn. AGENCY wtharao Social. Service of Iown/IOlill City Office '-" AClUAL 'lHIS YEAR ElJlX;E.T.ID AOONIs- ~ PRCGRAM IAST YEAR POOJEcrEo NOO' YEAR 'IRATION 1 2 FAMI1Y <mH. SElIUAL ArosE 1. Salaries S 596,260 S 591,100 S 632,600 $ 47,000 S 28.070 $ 27,510 2. Enp1cryee Benefits arr.l Taxes 116.690 122,000 131,300 9,800 5,820 6,020 3, Staff D=velopment 6,976 7,000 7,200 2,000 530 110 4. Professional Consultation 5, i1~ 4,000 4,500 2,100 30 225 5. Publications an:! 90 SUbscrintcions 1,979 2,000 2,100 200 85 6. l)Jes an:i Memberships . 1,189 1,200 1,200 1.200 - - 7. Rent - - - - - - 8. Utilities 11,528 10,200 11,700 1,700 190 155 9. Telephone 11,804 11,500 12,400 1,000 615 230 10. Office SUpplies an:! 10,499 11,000 10,800 4,600 750 400 PostaCle 11. Equipnent !'\Jrdlase/Rental 1,917 2,600 2,700 600 70 50 12. Equipnent/Office " ~!aintenance 18,020 14,200 16,700 4,300 480 , 370 13. Printirq an:! Publicity , 1,201 900 1,100 800 10 , 65 14. local Transportation '. 36,763 35,000 37,300 1,300 300 260 15. Insurance .. 4,966 5,000 5,000 1,000 125 100 16. Audit 1,182 1,300 1,400 1,400 - - 17. Interest - - - - - - 18. other (Specify): 19. Residl?Z1tial. Opera. Supplies 48,456 38,000 48,000 - - - 20. SJX!cHic Assiataoce 76.142 65,000 70,000 - - - 21- MiscellllnCOUll 2,717 2,400 2,700 700 165 78 22. Deprecintion 20, 715 21,000 21,000 - 676 700 'IDI1IL ~o (Shew also --- nn ""NO" ",'~,'h\ S 974.723 $ 945,400 $ 1,019,700 $ 79,700 $ 37,m S 30,358 Notes an:! Ccmrents: 4 313 ~Q)~J~ , ,$ftJf '" AGENCY wt!lerao Social Scrv.lce of Iowa/I_ City OUice EXmIDl'lURE lE.I2UL (continued) PlmWI PRCGIU\M PlmWI PRCGIU\M PROGRAM PRCGIU\M 3 4 5 6 7 8 PR&;. CWN. 0llIEll PROO'S 1. Salaries $ 9,585 $ 520,435 2. Enployee Benefits 2.045 10i,615 an:! Taxes , 3. Staff D=velqxnent 145 4,415 4. Professional 155 1,990 f'"",~,' tation 5. Publications, an:! 10 1,il5 SUbscrictions " 6. CUes an:! MenV:lersh.ips - - 7. Rent - - , 8. Utilities 80 9,5i5 9. Telephone 150 10,405 10. Office SUpplies an:! 110 4,940 PostaCle 11. Equiprrent 30 1,950 Purc:hase/Rental , , 12. Equiprrent/Office 195 11,355 Maintenance 13. Print.i.n;r an:! Publicity , - 225 , 14. Local Transportation 110 35,330 . , 15: Insurance 3,725 50 , 16. Audit - - 17. Interest - - , , 18. Other (Specify): 19. , Residential Opera. Supplies - 48,000 , 20. Spec.ific As9:iBtlUlce iO,ooo - 21. Il:iBceJ.1nneouo i l,i50 22. , Deprcciatiao , 2iO 19,354 'l'OmL EXPEllSES (Sh~ also $ 12,942 $ 852, ii9 on PaCle ~ liM '?bl Notes an:! Comments: 4a , 314 .....'.1 i , ' r' c , u ~~~J~ 07s(Q8 ... I 1 , ' -. AGENCY wtberan Social Service of Iowa/Iowa Ci ty Office 1 SA T1>.IlTrn rosITIONS FIE* AClUAL oo:s YEAR ImOEmJ % IAST YEAR m:lJECl'ED NEXT YEAR ClANGE Position Title/ Last Nane Last 'Ihis Next Year Year Year (Refer to pg. 5a) --- --- Total Salaries Paid & FIE*- - - - 26.5 27.3 28.1 $ 596,260 $ 59l,100 $ 632,600 7.0 * * Ml-'riIre Equivalent: 1:0; 1iiii-tiJre; 0.5 = half-tiJre; etc. * If State Ofc. support allocation were 'excluded, 6.3% RESTRIcrrn FUNI:S: (Conlllete ~tail, Pages 7 an:! 8) Restricted by: Restricted for: ,..-, MATCHING GRANrn Grantor/Matched by: , IN-KIN!) SllPP:lR1' nmTT, Sel:vices/Volunteers Material Gocds Space, Utilities, etc. other: (Please specify) oJ TOI'AL ill-KINO SUProRl' 5 315 ~~~t JS~ 1 1 , ' '" AGENCY lilt!Jeran Social Service of Iowa/Iowa City Office s~TlIllT1'T1 l'C\S1'I'IONS ACIUAL 'lliIS YEAR Ellu;t;J:J:.l) % FrE* I.l>Sr YEAR Fm1ECl'ED NEXT YEAR CWIGE r PoSition Title/ I.ast Name last 'lbis Next Year Year Year Area Director/Ientzkow .2 - - $ 7,516 $ - $ - - % --- Area Director/Hines --:.2 .1:Q 1:Q.. 27.678 31.700 32.600 2.8 RIC Director/Adams .6 .7.7 23.170 24.000 24.700 2.9 --- ffiW Caseworker/Bales 1.0 1.0 1.0 27,377 28 ,200 29,000 2.8 --- ffiW Caseworker /Beyerbe1m _~.L..:!! !.:Q.. 16,509 22,000 28,300 3.0** ffiW Caseworker/Jacobson J 1.0!.:Q.. 13,9l0 21,500 22,100 2.8 ffiW Caseworker/King 2 1.0 1.0 14,617 27,900 28,700 2.9 ffiW Caseworker /Langley 1. 0 1.0!.:Q.. 25,822 26,600 27,400 3.0 ffiW Caseworker/Halse -:!!. 1. 0 !.:Q.. 9,420 22,300 22,900 2.7 !Sl Caseworker /Vickery .1 - - 2,758 --- ffiW Caseworker /Wallace .3 - - 7,506 --- ffiW Caseworker /yoder .2 - - 4,866 /"""1 --- ,~. ffiW Caseworker/B.iJmer .7 .6 .6 14,929 13,600 14,000 2.9 --- BA Caseworker/IluIOOnt 1.0 1.0 1.0 16,061 16,700 17,400 4.2 --- BA Caseworker/Galer 1.0 .3 - 19,796 4,800 -100 --- BA Caseworker!Han1ey .51.0 8,100 16,600 3.8** --- BA Caseworker/JlIIOOB 1.0 1.0 1.0 19,940 20,400 21,000 2.9 --- BA Caseworker/KeDp 1.0 1.0 1.0 21,212 21,700 22,400 3.2 --- BA Caseworker/Larsen .4 - - 7,628 --- BA Caseworker / lil:dJm 1.0 1.0 1.0 20,804 21,400 22,000 2.8 --- BA Caseworker/AMeway .1 .61.0 1,455 9,300 16,400 3.8** --- Secretary/Fruge .9 1.0 1.0 14,763 17,300 18,000 4.0 --- Secretary/Sieren .9 1.0 1.0 11,912 13,600 l4,loo 3.7 --- Secretary /Conybeare .3 .3 .3 4,809 5,000 5,200 4.0 --- * F\i11-tiJre equivalent: 1.0 = full-tiJre; 0.5 = half-tiJre; etc. ' , \."..0 ** Percentage of increase based on rate of pay; note change in m 316 Sa ~'t~ .256/8 , "I I , ' AGENCY IAltheran Social Service of Iowa/Iowa City Office . FrE* AC'IUAL TIlTS YFAR ~'lW % IAST YEAR PlmECTED NEXT YFAR OWIGE l,851 - - - % 136.214 117.600 l22.300 4.0 74,507 77 ,400 80 , 500 4.0 .49,230 40,000 47,000 N/A . " , , , , , SAT ",ROO FCl>rrIONS ?osition Title/ Last Name Last I This Next Year Year Year Secretary/Neuzil Cottelt I'lace: Resident Counselors l'iew Hope: Resident Counselors , .1 7.0 1&.. 7.0 4.5 4.5 4.5 -- ** Support Staff/State Office N/A N/A N/A ,.-, --- .J * Full-time equivalent: 1.0 = full-time; 0.5 = half-time; etc. ** Allocation of support service cost provided by State Office (Includes management, arcounting, payroll, computer services, etc.) 317 ~~ ~)~ Sb 02$'1 '- AGENCY I1Jthonm Social Servicc of 10lll1/10lll1 City Officc BENEFIT DETAIL ACTUAL 'rH1S YEAR BUDGETED TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR (List Rates for Next Year) TOTAL ==) $ 116,690 $ 122,000 $ 131,300 FICA 7.65 % x $ 609,150 * 43,894 44,100 46,600 ~ ("'t of Section 125) Unemployment Compo NIA % x $ NIA 366 400 400 (ReimIm:"""",t !i!thod) Worker's Compo 0.25 % x $ 632,600 1,513 1,500 1,600 Retirement 9.0 % x $ 456,400 41,100 38,712 39,000 Health Insurance $122 per mo.: 17 indiv. $325 per mo.: 3 family 27,465 32,200 36,600 Disability Ins. 0.55 % x $ 456,400 2,374 2,400 2,500 Life Insurance $ per month 0.55% x $456,400 2,366 2,400 2,500 other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? NIA HIA HIA Sick Leave Policy: Maximum Accrual ~ Hours Months of Operation During ~ days per year for years ~ to _____ Year: 12 IbxIays '8:30-8:00 days per year for years to Hours of Service: - ----- ----- 'l\iesday - Friday 8:30-4:30 Vacation Policy: Maximum Accrual 150 Hours Holidays: : ~ days per year for years 1 to ~ 9 days per year : 20 days per year for years 1 to XX - ----- ----- awn Slnff PmfimItmJ. Slnff Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? Time Off X X None 1 1/2 Time Paid (1lIC stnlf mly) Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum 17 39 12 24 1 1 1/2 1/2 2 4 10 20 9 9 15 15 Comments: Retirement 39 $ 245 /Month Health Ins. ~$~/Month Disability Ins. -r-$ 15 /Month Life Insurance U2$ 15 /Month Dental Ins. 2 $~/Month Vacation Days 20 20 Days Holidays 9 9 Days Sick Leave ~' --11-- Days * Flup10yee deductiOllB for medical :Insurunce are treated an 0 solary reductioo and ore not oubject to F.I.C.A. tax POINT TOTAL 98.5 112.5 ** * 66.5 * * Deotnl inBurllllCC is lnclufed vith health inBurlOlCe ** * HinlmlD benefitn for full-time otoff ~ltc 6 ,;}5{g8 ""I " , ('\ :'( c. - , , , \....' 318 , ' AGENCY mSTORY AGENCY I.Trl'HF.RAN SOCTAI. SF.RVTr.r. OF TOIJA (Using this page ONLY, please summarize the history of your agency, ~'mphasizing Johnson County, telling of your purpose and goals, past and Jurrent activities and future plans. Please update annually.) Lutheran Social Service is a statewide family and children's service agency providing child placement, family counseling,service to expectant single parents, and residential care. The agency was established in l870. The Iowa City office was opened in 1947. Throughout its history in Johnson County, the agency has provided all the above services to local citizens. In recent years there has been an emphasis on family/couple/individual counseling, sexual abuse treatmen~, as well as fiervice to expectant single parents. ' For the past eight years, Lutheran Social Service has provided community-wide leadership and counseling services to victims of child sexual' abuse and family members within the Johnson County area. The program has been funded by Unit~d Way, Purchase of Service, State Mental Health monies, and Victim Reparation dollars. On September 1, 1988, Lutheran Social Service entered into a contract with State Correctional Services to provide treatment to sexual offenders. This followed a year of voluntary effort by Lutheran Social Service in providing staff time for the facilitation of such a group. Funds have been obtained from the Department of Corrections to continue the group this next year. "', Lutheran Social, Service, is committed to providing traditional and innovative services to families and individuals and is enabled to do so through the support, of Johnson County United Way, of which we, have been a member since 1970. Other services such as child placement, , residential care, specialized family-based services, foster care,'and therapeutic foster care, are also available to Johnson County residents. These are essentially supported by client fees, contractual agreements with the Department of Human Services, and church funds. , .'. i'. .", " ; ....J 319 P-l ~~c~ ~~8 :i , , -. AGENCY LUTHERAN SOCTAl. SF:RVH~E OF TOl~A ACCOUNTABILITY gUESTIONNAIRE A. Agency's Primary Purpose: To provide relevant social and psychological problem-solving services tO,families, couples, and individuals within the Johnson County community through participation in community-wide planning activites and administrative responsiveness to changing needs. The focus shall include treatment and prevention of social and mental health issues. ('\ B. Program Name(s) with a Brief Description of each: 1. Family, couple, and individual counseling to families and individuals faced with handicapping interpersonal and individual adjustment problems. 2. Treatment servcies to victims of child sexual abuse: Assessment, ,intervention and ongoing treatment services to vicitms of child sexual abuse and non-offending family members. ' 3. Service to expectant single parents: Casework services, referral, placement and planning and parent education services to single parents facing unplanned pregnancy and parenthood. , C. Tell us what you need funding for: The funds are being requested to support the professional staff time needed toprovi<i'-'" family, couple, individual counseling services, services to expectant single parents:-'-- and services to victims of child sexual abuse as outlined in SectionB-l', 2; and 3 .re.. , D. Management: 1. Does each professional staff person have a written job description? . r: Yes x No 2. Is the agency Director's Yes x No performance evaluated at least yearly? Immediate Supervisor (Vice-President By whom? for Professional Services) , E. Finances: 1. Are there fees for any of your services? Yes X No X (family counseling) (Expectant Single Parent/Child Sexual Abuse) a) If Yes, under what circumstances? Families, couples, and individuals are assessed a fee based upon ability to pay and the number of depend~nts in their family. b) Ars they flat fees or sliding seals X I ; V ? 320 P-2 <&~~'\ '" r:2S C118 ..", '",.d I I , '" AGENCY WlJlERAN SOCIAL SERVICE OF IOWA Q) Pleass discuss your agency I s fund raising efforts, if applicable: A capita! tuna drive waa completed in May, 1990 BS part of an effort to develop resources to make the Iowa City office handicapped accessible. L.S.S. staff have alao participated in the Hospice Road Races for the last two years. F. Program/Services: Example: A client enters the Domestio Violence Shelter and stays for, 14 days. Later in the same year, she enters the Shelter again and etays for 10 daysl Unduplicated Count 1 (client), Duplicated Count 2 (Separat!\ Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comDlete budget years. Enter Years --+ F'l 9l FY 92 1. How many Johnson county 1a. Duplicated residents (including Iowa Count city and Coralvi~le) did lb. Unduplicated your agency serve? Count 2a. Duplicated 2. How many Iowa city residents Count NA NA did. your agency serve? 2b. Unduplicated Count NA NA 3a. Duplicated 3. How many Coralville Count NA NA residents did your agency 3b. Unduplicated serve? Count NA 4a. Total ESP 876 4. How many units of service FICl300 did your agency provide? 4b. '. 5. Please def ne your un to of serv ceo . _ CASE HOUR: All time that can be identified to the established case. Includes direct contact with clients, travel time, supervision, collateral contacts and recording. Applies to Family and Individual Counseling.. ' ' , PROGRAM HOUR:, All time identifiable to a specific program, i.e~, all case-related time plus community development time. Applies to Expectant Single'Parent Program and Sexual Abuse Treatment program. ' E.S.P.: Expectant Single Parent F.I.C.: Family/Individual Counseling S.A.T.: Sexual Abuse Treatment for Children b. ~lease discuss how your agency measures the success of its programs. Lutheran Social Service distributes a two page questionnaire, composed of a wide range of topics, to all clients at the initial intake session. L.S.S. ,contacts 20% of the closed cases on a quarterly basis for feedback on services. TIle statistical and written responses are distributed to staff for review. , , J P-3 321 I:) ":II ~ '(1)) \.,JIIll, ,1.5f18 I I , ' '" AGENCY LUTHERAN SOCIAL SERVICE OF IOHA 7. In what ways are you planning for the needs of your service popula- tion in the next five vearSI In the fall of 1987, Agency Administration, Executive Conmittee of the Boar.d, and Bishops of the church jurisdictions met and approved a plan which will guide the course of the agency during the next five years. Local planning is continuous and ongoing through participation in community-wide fact finding and coordinated efforta with other agencies. The agency's reaponsiveness in the past 5 yeors to local cOl11l1\ll1ity needs can be demonatrated by t11P. establishment and promotion of aervices to sexually abused children, aexua1 offenders, elderly citizens, and perpetrators of domestic violence. The Iowa City office also initiated a local advisory board, composed of residents of Johnaon County. TIm Advisory Board will assiat in identifying local programming needs. Finally, in addition to regular hours, L.S.S. is now open , one evenin~ per week for services to families end children. ' 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service deliverYI , During 1992, as in past years; the agency has compiled an ongoing waiting list for family/couple/individual counseling. Callers are, asked to .wait from 10 to l2 weeks for an initial appointment, unless complaint is identified as an emergency. (', 9. ,Li~t complaints about your services of which vou are aware: 1. The most frequent complaint the agency has received is from rersoos lISnting marriage/individuaI or family counaeling. They are frustrated and disappointed with the long waiting period because of our lISiling liat. Thess ,individuals' problens mey beccxne more severe or, chronic aa they Illlllt lISit for aervice to begin. 2. Since July 1, 1990, l/l! have had to restrict the length of treatment or ll1m1ber of sessions offe~ed to child Cj victims of sexual abuse due to funding limitations. In order to sccommodate the number of clients referred to this program and to contioue to provide an immediate response (24 hours) to families mID are confronted with the tragedy, lIS have been forced to restrict the duration of treatment in some cases. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem I , Again, Lutheran Social Service has had to consistently maintain a waiting list for family and individual counseling during the past year. Every effort is made to identify and serve bona fide emergencies. Many otheJ:1lise serious problems sre deferred to the waiting list until staff time is available. This results in a good bit of client , frustration and disappointment. We have attempted to deal with problems through evening appointments for clients \D1Sble to attend day aeasi008. nus has resulted in s long waiting list for avemog appointmeots. How many people are currently on your waiting list? 44 11. In what way(s) are your agency's services publicized I United Hay membership Radio and TV spots Periodic news releases Church bulletins Community Education Brochures Yellow Pages listing ~.' P-4 322 Q \':1 ~ O~"'~~I ~5f.08 -, ~, Agency Name: Name of Program: Goal: AGENCY LUTHERAN SOCIAL SERVICE OF IOWA AGENCY GOALS FORM Lutheran Social Service - Year: 1993-1994 Family Counseling To provide counseling services to families, couples,' and individuals in Johnson County. Objective A: During 1993-1994, provide l400 units of counseling intervention to troubled families and couples in Johnson County. 1 I. , I I , , I , i i , I ! , I , I I i I Tasks: 1. 2. 3. 4. ~, '-../ 5. 6. Resources: 1. 2. Cost of Proqram: Maintain present counseling staff at Iowa City Service Center. Allocate approximately 29 hours of ,staff time weekly for the purpose of counseling Johnson County residents. . Provide one evening per week of counseling services. Provide 'information and referral services to familiesrequir'ing service not offered by the agency. ',' Provide casework supervision to counseling staff. Provide scheduled in-service training sessions for counseling staff. Allocate 117 hours of 'staff time per month. Make available necessary office space, phone, supplies and equipment to staff. Family Counseling: 1400 units @ $32.80/unit = $45,920.00' ',-,,' g g) C.~, 'Includes only services to Johnson County residents and includes administrative costs. P-5 323 r25ft8 .-...-.'.-'....,-....',1,'. 'i' ""'j 1 , , ! I I I I I I i ! I I I I I I I ! , .1' ":'J " , I '-, AGENCY LUTHERAN SOCIAL SERVICE OF IOWA ,~\ AGENCY GOALS FORM lcon'tl Agency: Lutheran Social Service - Year 1993-1994 Name of Program: Service to Sexually Abused Children Goal: To provide counseling service to youth and their families where sexual abuse has occurred. Objective A: During 1993-1994, provide,1200 units of staff time for the purpose of providing individual counseling for child victims and non-offending family members; marriage and family counseling to parents and children as needed, and develop therapy and support groups for child victims. ' Tasks: 1. Maintain present counseling staff at Iowa City Service Center. ' 2. Allocate 'approximately 25 hours of staff time weekly for the purpose of providing this counseling service. 3. Provide casework supervision to service staff: '4. Provide scheduled in-service training sessions for counseling staff. C-'; 5. Provide information and referral services to families requiring assistance not offered by the agency. P-6 lJ 324 ~J~ I JS~ii -, '\ , ''''''; AGENCY LUTHERAN SOCIAL SERVICE OF IOWA Objective B: During 1993-1994, provide 500 units of staff time for the purpose of providing a support/educational group for parents of sexually abused children. Tasks: 1. Maintain present counseling staff at the Iowa City Service Center. 2. Allocate approximately 10, hours of staff time weekly for purpose of providing the support/ educational group program. 3. Provide casework services, including screenings consultation with other community providers. 4. Communicate to other community agencies and private practitioners the availability of the group program. Resources: 1. Allocate approximately 100 hours of staff time per month for,individual and family counseling component. ' 2. Allocate approximately 40 hours of staff time per month :for support/educational group. 3. Make available necessary office space, phone, supplies and equipment to staff. Cost of Program: Sexually Abused Children: 1700 units@ $24.29/unit = $41,293.00" "Includes only services to Johnson County residents and includes administrative costs. ' P-6a 325 8~cS:) ~,ft/{ ,I, '...t , I , ' " , I I I , , "'I 'I ,I - AGENCY: LUTHERAN SOCIAL SERVICE OF IOWA 1', , AGENCY GOALS FORM lcon'tl Agency Name: Lutheran Social Service - Year 1993-1994 Name of Program: Service to Expectant Single Parents Goals: To provide counseling, support, environmental assistance, parenting skills training and, if requested, placement planning to single individuals facing unplanned pregnancies and/or parenthood. Objective A: During 1993-1994, provide 740 units of staff time for the purpose of providing counseling, support and, when indicated, placement service to single individuals facing unplanned pregnancies. Tasks: 1. Maintain counseling staff at Iowa City Service Center. 2. Allocate approximately hours 15 of staff time weekly for purpose of counseling Johnson County expectant single parents. 3. Provide casework supervision to service staff. 4. Provide scheduled in-service training sessions for counseling staff. ,-, 5. Provide information and referral services to C' families requiring assistance not offered by the agency. Resources: 1. Allocate approximately 62 hours of staff time per month. 2. Make available necessary office space, phone, supplies and equipment to staff. Cost of Proqram: Expectant Single Parent: 740 units @ $21.40/unit = $15,836.00* 'Includes only services to Johnson County residents and includes administrative costs. v P-7 326 ~~c>~,~ :lSfJJ~ '" . I I , HUMAN SERVICE AGENC~ BUDGET FORM Director : Pe~ McE1rov Fraser Mayor's Youth Emplovment Pr 410 Iowa Avenue 319/356-5410 Peg McElroy Fraser City of Coralville Johnson County City of Iowa City United Way of Johnson County Aqency Name : Address : Phone : Completed by : CHECK YOUR AGENC~'S BUDGET ~EAR Approved by eoard : !:: "--- authorized slqnature) Ken Ha1de~~n09/23/92' (date) 1/1/93 ~ 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 ' X 10/1/93 - 9/30/94 COVER PAGE Proqram Summary: (Please number proqrams to correspond to Income & Expense Detail, i.e.. Prooram 1, ,. 3. Ate,\ 1. In-School Component: An academic school year program for disadvantaged youth ages 14.21. Youth gain work experience by placement in the public and private sectors working 8.20 hours weekly. Mayor's Youth provides funding for the youth, vocational counseling, advocacy, and follow-up on work performance. This includes a Volunteer Component for Post.Secondary Education tuition credits. 2. Iowa Conservation Corps Summer Component: Summer employment programs' designed to combine conservation education with the opportunity to gain work experience for eligible youth and young adults between the ages of 15-24. ' 3. Transition Program: A year round program for teenagers who have not , completely demonstrated competitive employment readiness. Services include pre- employment training, assistance In securing Jobs, partial or full subsidization of wages, and follow along services. There is no age criteria for this program. 4. Youth Apprenticeship, Career Exploration, and Entrepreneurial Component: Teenagers between the ages of 14.21 have the opportunity to explore non traditional occupations through unpaid apprenticeships during the academlcschool year. Youth may also participate in a self.employment, education component while preparing to enter a subsidized or unsubsldlzed worksite setting. 5. Homeless Youth Job Placement Vocational Education: In conjunction with Youth Homes, Inc., pre-employment and employment training, and vocational education and exploration are provided for qualifying clients. ,J Local Fundinq Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County -- 5 9,000 510,100 512,000 Does Not Include Desiqnated Gvq. FY92 F~93 FY94 City of Iowa City 533,000 533,000 S 36 ,000 Johnson County 515,000 5 2,000 510,000 City of Coralvills 5 1,750 5 1,750 ~ 2,00Q City of Coralville Fiscal Year 94 includes Iowa Conservation Corps Project. See page 3, "Income Detail", Line le., "Coralville Conservation Corps Project. 1 327 ~ ..\ "':\ (\ ~ C.,\".) ,15'8 '" I 1 , IllOOEl' SlJIoflARY AGENCY Mayor I s Youth Employment Program ACltlAL IASl' YEAR Enter Your Agency's BJdget Year > 7/91-6/92 1. '!UrAL OPERATING BlOOEI' (Total a + b) 340,502 a. cartyover Balance (cash fi:om line 3, previoos column) 15,657 b. :In:c:m3 (cash) 2. '!UrAL EXmIDI'IURES (Total a + b) a. Aclminist:ration 324,845 330,721 24,457 b. PllXJlcllll Total (List Progs. Below) 306,264 l'In-School 59.992 1 2'Iowa Conservation 'Cor 104 , 464 3. Transition 4 Career Exploration and 'Entre runerial 5flome1ess ' 6l)ARE Youth in Action 2 50,478 25 416 23 082 42 832 7. 8. 113 9.781 6,615 13 702 4 VISTA Volunteer addition. 2 ~~~ ~~::I 'lllIS YEAR mm:cmo wn.t.'lW NEXl' YEAR i" , I 339,813 9,781 330,032 339,813 33,996 305,817 65,700 122,305 51 000, 41 712 25 100 - 0 - II - 0 - 3. ENDING WANCE (SUbtract 1 - 2) 4. IN-KIND 5UProRl' (Total fran Page 5) 5. NON-cASH ASSE'IS Notes an:l CCmm3nts: lAll Conservation'Corps Programs combined as one (1) program. 20ne (1) year grant only. This program is currently being converted to full volunteer operation. 3 Ending balance is summer match provided in advance of Fiscal Year. 4, 34 000 14 702 370,331 - 0 - 370,331 370,331 , 37 533 332,798 69,828 128 697 55'040 ' 53 129 26 104 ~""" I , 1.....-' ~ 0 - :' II -0 - I' 36 000 20 000 I , V 328 ,;Srt8 1 1 , AGENCY Mavor's Youth Emn10vment Pro~ram ~ , ACIUAL 'lllIS YFAR El)u;t;rw AOONIS- m:GRAM m:GRAM wr YFAR mmx::I'ED NEXT YFAR TRATICN 1 2 7/91-6/92 7/92-6/93 7/93-6194 FY 94 In-SchnnJ Tr.r. 1. Local ~ sources - 55,325 38 3'8 17~ T,i~ 1'P1...., 66 342 79 550 13 600 a. Johnson County 15,000 2,000 10,000 1.100 6.000 - 0 - b. City of Iowa City , 33,000 33,000 36.000 6.000 26.828 - 0 - c. United Way 9,275 10,575 12,000 2.500 5.500 - 0 - d. City of COralville 2,000 - 0 - 1,750 1.750 2.000 - 0 - e. Coralville Conservat on Corps roject 11,550 11, 550 COIC General Fund 3,817 4,000 4..000 - n - - n- 4)000 f. Iowa City Schools 3,500 4.000 4 000 2 000 - 0 - ',nnn 2. state, Federal, 21. ~on ' Inl,1nn . -T.i,:;t I'Pl"" 166,407 161 800 171 700 16 000 a. Community Deve10pmen 23,000 Block Grant 11,000 11,000 3,000 - 0 - 8.000 b. DARE - ACTION 40,000 - 0 - - 0 - ~ 0 . - 0 . - 0 - University of Iowa 12,600 12.600 21. 500 1,onn . n - lR c;nn . c. State of Iowa 88,240 134,200 134,200 10.000 21.500 73.000 d. fout~ S~rvices 2.567 _ n . l~nn oun at on 4 000 5 000 - 0 - 3. contriJ:Iut:ions/I:onatlons 14,685 28 713 18 581 - 0 - - n . 1 ,~nn a. United Way " ' Desi GiviM 275 379 500 .0. . 0 ~ - 0 - b. other Conttil:utions 1 " 14,410 28 334 1B 081, .0- .0- 1 .~on 4. Speclal. Events - 16,000 . 0 . A. ~I.7 ' List 4 691 5 500 2 433 a. Iowa ty Road Races ~ 4,691 5,500 6,000 2,433 - 0 . 3,547 b. 3 Serveathon .0- - 0 - 10.000 .0- .. 0 - 5,000 c. 5. Net Sales Of Servlces q 24 868 3,. t.n onn . n _ _ n _ . n _ 6. Net,Sales Of Materials 7. Interest IncoIre 449 B25 1,000 1,000 - 0 - - 0 - 8. other - List Below 47,403 42,369 43,500 4,500 10.000 .0- il'Yt a. Refunds, Rentals, & . Reimbursements 17.08, I. 160 G.,l:jnn I. ~nn .. n _ _ n _ b. , We 11nes s 1,150 - 0 . .0- - 0 . .' 0 - .0- c. Youth Homes 27,150 24,000 24,000 - 0 . - 0 - - 0 . Worksite Matchin2 ',1 118 14 000 15 000 .0- 110.000 - 0 - 'IUmL nmm (Show also on 70,331 '17,~11 l?A ~07 1>.!n.. " 1 il1A 1n\ 1324 845 1330 032 I ~Q A'R nmm IEI2\IL .J Notes am camnents: lIncludes Variety Club Van Conttibution 2Includes Administrative Fee 3 3A new fundraiser event based on community services pledges \) \ 41l@~tment of lIuman Services and Sliding Fee Scale l) IJ) ~.-:~ ' 329 cJ5('K 'I I , -, AGENCY Mayor's Youth Emplovment Pro~ram (continued) m:G1Wl mxlRl\M m::GRAM m:G1Wl m::GRAM l?OCGlWl 3 4 5 6 7 8 ~ransitior CE & C Homeless 1. I.ocal F\lrxIin;r SOOJ:ces - 10,072 T,;~ - 0 - - 0 - a. Johnson Coonty - 0 - 2,900 - 0 . b. City of Iowa City - 0 - 3,172 - 0 - c. unite:! Way - 0 - 4,000 - 0 - d. City of COralville - 0 - .0- - 0 - a.Coralville Conservati n COIC General Fund - n - .. n - - n . ....--. ' , f. - 0 - - 0 - - 0 - Iowa City Schools , 2. state, F~,; - 0 - 33, 100 - 0 - . - j~ a. Community Deve10pmen Block Grant - 0 - - 0 - - 0 - b. DARE - ACTION - 0 - - 0 - - 0 - University of Iowa - 0 - - 0 - - 0 - c. State of Iowa - 0 - 29,700 - 0 - d. Youth Services Foundation - 0 - 3.400 - 0 - 3. ons/Donations {. 5,040 9,937 ' 2,104 , a. unite:! way '- 500 - 0 - " Desianate:! Givil"<T - 0 - b. other contributions 9,437 2,104, 5,040 , 4. Speclal Events - 5,000 20 - 0 - T~,.j, PoIol,..., , a. Iowa City Road Races - 0 - 20 - 0 - b. , Serveathon 5,000 - 0 - - 0 - c. 5. Net Sales Of 5el:vices 1 40,000 - 0 - - 0 - 6. Net Sales Of Ma s 7. Interest :In<:are - 0 '- - 0 - - 0 - 8. other - List Below ~ 5,000 - 0 - 24,000 a. Refunds, Rentals, & . Reimbursements - 0 . - 0 - - 0 - b. Wellness - 0 - .0- - 0 - c. Youth Homes 24,000 1 Worksite Matchin~ ;, 5.000 - 0 . - 0 - I 'IDmL llmIE 55,040 53,129 26,104 llmIE IErAIL 1 " Notes an:l cam-ents: IDepart:nent of Human Services and Sliding Fee Scale ~ ~~..~lot~ 3a 330 Jv5ro8 -, ''oJ AC'IUAL 'IllIS YEAR WU>l:iJ:Jll) ArMINIS- m:GlWI m:GlWI IASr 'iF1IR ImJECI'ED NEXT 'iF1IR 'ffiATICN 1 2 7/91-6/92 7/92-6/93 7/93-6/94 In-School ICC 1. Salaries 124,205 129,902 143,354 21,000 27,909 30.000 2. Elrployee Benefits an:l Taxes 28 868 33 775 37 272 5 460 6 698 7,80n 3. Staff I:evelopnent & , Client, Travel & Education 13,661 6,108 6,500 1,500 1.000 500 4. Professional , COnsultation 5 286 5400 5 700 4 000 1 000 .0- 5. Rlblications arx1 , " inl'ions 227 250 250 - 0 - . 0 . 'In 6. D.les an:l Memberships 387 100 150 ' 150 - 0 - - 0 - 7. Rent 150 - 0 - .0- - 0 - - 0 . - 0 . 8. Utilities 5,730 6.700 8,000 1,343 2.000 2.000 9. Telephone 3,846 3,OJO 4.000 200 500 1. 000 10. Office SUpplies arx1 6M 1. 000 1. 000 FostaCle 4,869 4 500 5 000 11. Equipoont "-,~nn 6 onn 7nn 1, ,nn ' l,nnn 7 859 12. Equipoont/Office , Maintenance ' 5 277 5 000 5 500 ~oo ?017' 1. 000 13. Printing an:l I?llblicity 1,492 2.050 2,500 500 750 250 , 14. Local Transportation 3,315 4,249 5.00d 1.180 1. 000 1. 000 15. Insurance 1,905 2.600 '3.000 - 0 - 500 1. 000 16, Audit 600 600 600 . 0 - 200 200 17. Interest . 0 - 150 150 - 0 - - 0 - 150 18. other (Specify): Corps Projects 26,487 16 , 950 24.955 - 0 - - 0 - 24.955 19. Client's Wages rinRe and Volunteer Costs 92,240 92,579 110.000 - 0 - 23 .154 ' 54.592 20. flisceUaneous Commo~ities 839 400 400 400 - 0 - - n - 21. Contracted Imorovernents 1.478 - 0 - - 0 - - 0 - . 0 - - 0 . 22. Vehicle Acquisition "." "'",.", 2.000 21. 000 2 000 - 0 - - 0 - 2 000 IDl7IL ~ (Show also nn DoN"? line'~ ~~ ~..\ 330,721 339,813 370.331 37.533 69 828 28 697 Notes arx1 Camlents: ~ ."-'" , F \> ()9)G~~) EXFm!ll'.lURE IEI:AIL AGENcr Hayor'. Vnll~h F.mplnym.nr Progr~m 4 331 J5~g I I , .') EXmmroRE IErAIL AGENClr Mayor's Youth Emplovment Proeram F ( c:ontinued) Iro:lRAM m:GWI m:xlRAM Iro:lRAM PIlCGlWl ~ 3 4 5 6 7 8 Transitio CE & C Homeless 1. Salaries T": , 16,343 30,572 17,530 , 2. Employee Benefits arx:l Taxes 4,945 7 019 5.350 3. Staff IJevelopoont Client Travel & Education . 0 . 3,000 500 4. Professia:w. 500 200 . 0 '. 5. Publications an:l . . ~ 0 . .0. . 0 . , 6. DJes ani Memberships . 0 . . 0 . .0. , 7. Rent . 0 . . 0 . . 0 - 8. Utilities 1,000 1,000 657 9. Teleprone 500 1,700 100 10" Office. SUpplies ani 500 1 800 100 11. Equipnenl: 3?4 " 645 2 131 12. Equipnenl:,/Office , ' Ma' 500 83 ~oo 13. Printing' an:l Rlblicity 250 550 200 "'.... I 14. I.ccal Transportation ~-" 500 820 500 , 15. Insurance 657 500 343' 16. Audit 200 . 0 . . 0 . 17. Interest: . 0 . . 0 . . 0 . 18. other (Specify): Coros Pro lects . 0 . . 0 . .0. 19. Client I sWages rinee and Volunteer Costs 28.500 3.754 . 0 . 20. Miscellaneous Commodities . 0 . . 0 . .0. 21. Contracted , Improvements . 0 . . 0 . . 0 - . 22. Vehicle Acquisition on" 'LL . 0 '. . 0 . . 0 . 'lumL EXm<~~: (Show also 55,040 53,129 on 1>.0"" ? 26,104 Notes an:l Ccmnents: , '--' 4a 332 cMtIJ~: ~~~J~) , "I I , , AGENCY Mayor's Youth Employment Program ~mllrm EQSrrION[ Fl'E* ACIUAL oor mR 7/91-6/92 '!HIS mR mm:crm 7/92-6/93 , Eln,w;lW NOO' mR 7/93-6/94 % <JlANGE Positio.'1 Titlej Last Narre Last '1bis Next Year Year Year Executive Director/Fraser 1.00 1.00 1.00 34,000 Programs Coordinator/Miller T.Oo 1.00 T.Oo 21,500 Programs Specialist/Bowers 1.00 1.00 1.00 19,500 1 Associate Director/Chambers T.Oo 0.79 T.iITi 22,500 Program Case Manager/Ikerd ~.!:..!l.!!. bJ!Q. 18,500 36,000 24,024 20,592 23,500 20,592 38,160 6% 26,000 8% 22,000 7% , 30,000 28% 22 , 000 7% 5,194 - 0 - 143.354 10,'1. Temporary Positions/Summer .38 .24 .24 8,205 5,194 Total Salaries 'Fu-ll Year' ' 5.00 4.79 5.Oii Paid ,& FTE'!:.Eull Year. & Summer ,l:1!!.1.J!l.t.li 124.205 129.902 * li\I1l-'rme Equivalent: 1.0 = full-tire; 0.5 = half-tire; etc. RFSTRICl'ED FUNDS: (COIIq;lleteDetail, Pages 7 an:l 8) Restricted by: Restricted for: N/A N/A ( ,-, , '-' lol1\'l'Ql!MG GRANl.S GrantorjMatched by: State of I07a Deyartment of Economic 88,240/ 134,200/ 134,200/ "Development Loca ,Units of Government 26,472 40,260 40,260 University of.Iowa Iowa City ,Community, School District, jprivate Contributions In-Kind Contributions 20-35% Match ACTION 40,000/ . 0 '. 23,415 - 0 - n1-KIND SlJPmRl' DETAIL 5el:Vices/Volunt:eers VISTA for 1 Full Year .0- 20.000 20.000 - 0 - Material Gocxls University of Iowa ~upp1ies and materials 1,615 5,000 6,000 20% Space, Utilities, etc. .0. - 0 . - 0 - --'0-- other: (Please specify)City of Iowa City. accounting, administrative support; Parks & Recreation and ICCSD; equipment 5,000 9,000 10,000 11% I ' : '--J '!\mIL ill-KIND SUProRI' lposition Change 6,615 34,000 36,000 from Administrative Coordinator. Change in Personnel FY 93. 5 6% 333 'O\~ ~., OQJV:.r.:- 025'8 'I I , , BENEFIT DI!TAn. AGENCY Mayor's Youth Ernplovment Program FICA 7.65 \ x $ 143,354 ACTUAL LAST YEAR TOTAL ==> 2 28,868 THIS YEAR PROJECTED ~- 93 33.775 9,938 78 BUDGETED j NEXT YEAR 7 93-6 94 37.272 10,967 96 TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) Unemployment Compo .067\ x $ 143,354 9,502 75 Wor.ker's Compo Various \ x $ 143,354 Rates Retirement 5.75 \ ~ $ 143,354 Health Insurance $ 186 per mo.: 5 indiv. $ 0 per mo.: 0 family 695 7,142 1,000 7,469 990' 8,242 8,875 9,792 11,160 Disability Ins. Various Per Month $ Various Rates Various Rates \ x $ 5 indiv. 1 3.600 1 1.898 - 0 - 3.817 Life Insurance per month 5 indiv. \ x $ 5 indiv. 2.000 Other Stay Well - 0 - How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? Sick Leave Policy: Maximum Accrua ~ Hours 13.5 days per year for years --1L- to ..teJ:m. \l)1rector) 12.5 days per year for years --L to .tum. lOther Staff) , - 0 . - 0 . '- 0 _, Months of Operation During Year: 12 Hours of Service: 8,30 AM to ._, 130 PM Monday throu'gh Friaay. '(.) Vacation Policy: Maximum Accrual 192 Hours 13.5 days per year for years 0t0 im:m. lDirector) - 12.5 days per year for years 0 to term (Other Staff) - - Holidays: 11 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? X Time Off 'I 1/2 Time Paid - - None Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments: Minimum Maximum 1 Increase in Disabilit Retirement 28 $ 173 ' /Month 23 and Life Benefits Health Ins. 12 $155 /Month 12 anticipated in FY,93. Disability Ins. 1 $ 47 /Month 1 Life Insurance .5 $ 13 /Month .5 2 2 Dental Ins. 2 $ /Month 2 Included in Health Insurance. Vacation Days 13.5 13.5 Days 12.5 Holidays 11 11 Days 1 11 Sick Leave 13.5 13.5 Days 2 12.5 POINT 'TOTAL 81.5 3 --1!J r I 334 6 ~~ct, ~ '" AGENCY: Mayor's Youth Employment Program Since 1968, ,Mayor's Youth Employment Program has provided subsidized employment for disadvantaged youth of Iowa City and the surrounding communities In Johnson County, Young people between the ages of 14-21, who meet the eligibility guidelines, gain supelvlsed work experience designed to assist them In completing their secondary education and prepare for self-sufficiency as ' 'ylts, Youth are referred to the program by parents, guardians, school counselors and teachers, the Department of Social SelVlcas, Job SelVlce of Iowa, Grant Wood Area Education Agency, friends, and several youth selVlng agencies, Youth who are from families whose gross Income Is at, or below, 51 % of the local median Income guidelines (family of 4 for FY 92 Is $20,300 annual Income), or who are recipients of Aid to Families of Dependent Children (AFDC), qualify for the program, In addition, youth who have been determined as disadvantaged for some other reason, such as family disruption, foster care, learning disabilities, physical, mental, emotional or behavioral disabilities, potential school withdrawal, homeless, or judged as delinquent, may be considered. Following an IntelVlew with MYEP staff, an appropriate workslte Is determined based on career goals, dally schedules, and transportation capabilities, Workslte supelVlsors IntelVlew potential student employees, sign a work training agreement, and youth are placed for the school year, SupelVlsors complete evaluations every 2to 3 months and MYEP staff meet regUlarly with youth and supelVlsor throughout the academic year. The In-School Component has historically provided more than 5,680 hours of subsidized employment to various public agencies while youth gained valuable work experience, The Iowa ConselVatlon Corps Component Is geared toward youth ages 15.18, Participants are randomly selected by the State of Iowa to work 32 hours weekly at minimum wage and receive eight (8) hours of conselVatlon education (unpaid) for six (6) weeks, Young people and their workslte supelVlsors have participated In work projects for the City of Iowa City, the Iowa City Community School District, Heritage Trust, the Youth Center, the University of Iowa and the MacBride Nature Recreation Area, Materials and supplies for various work projects have been provided through funds from Community Development Block Grants, This Is an excellent program that accomplishes needed conselVatlon work on pUblic lands, provides gainful employment for an equal number of 15.18 year old females and males from all social, economic, ethnic, and racial backgrounds, and develops an understanding and appreciation, In participating youth, of Iowa's natural environment and heritage, Providing Individuals between the ages of 1 8.24 with full-time summer conselVatlon employment, educational opportunities and further occupational experlences Is the goal of the Iowa ConselVatlon Corps Young Adult Program (YACC), Individuals must be unemployed or underemployed for 14 days prior to placement. The University of Iowa provides matching funds for this outstanding program, "the state liaison, Mayor's Youth assists In the operation of the Mississippi River ConselVatlon Corps (MRCC), Three (3) states' . Jmblned efforts In accomplishing slgnlflcant projects along the Mississippi River for a three (3) week project period. Individuals between the ages of 18.24 throughout the state of Iowa were recruited to participate In this rewarding program, During the project period equal numbers of participating females and males complete conselVatlon projects and camp near their worksltes, The participants and projects' notoriety crossed state borders when the project received a national award for collaborative corps projects In Philadelphia In 1991. Recently graduated teenagers who have not completely demonstrated the capability of competitive employment participate In the Transition Program. There Is no age requirement for the program, however, satisfaction of criteria of the Department of Human SelVlces must be met. Funds are available for pre-employment training, however, other MYEP program funds, Job Training Partnership Act, and competitive (non-subsidized) placement are used. Mayor's Youth Is part of a coalition of Placement SelVlce providers that discuss prospective clients and determine appropriate agency referral, Likewise, Mayor's Youth staff, In conjunction with the other Placement SelVlce Providers, selVes as advocates for clients when they are being considered for competitive employment. Emphasis Is placed on high risk Individuals with a history of employment difficulties Including regular attendance at work and general appropriate job conduct. Independent living Job Placement and Vocational Education Program selVes Independent living and homelesS clients, In conjunction with Youth Homes, Inc, This program offers pre-employment and employment training, and vocational exploration, Clients are evaluated and placed within pUblic or private employment sites paralleled with the clients' primary employment Interests and abilities, In conjunction with the Iowa City Community School District (ICCSDl, MYEP affords teenagers, between the ages of 14,20, the opportunity to Investigate non.tradltlonal occupations through unpaid exploratorles an Internships during the academic school year, Youth may also participate In a self-employment, education component while preparing to enter a subsidized or unsubsldlzed workslte setting, Several non-traditional career seminars have been held reaching a total of 601 youth, This program primarily focuses on youth who are currently, or at risk of becoming, teenage parents. MYEP strives to prepare Individuals of Johnson and other qualifying counties for the 'world of work' by affording them the opportunity to learn basic job skills while developing self-esteem and good work references, Ultimately, the program prepares disadvantaged 'sons for transition from publicly funded positions to competitive employment. Without such assistance, significant barriers to \.wlllre employment could exist. As the unemployment numbers steadily Increase for the nineteen to twenty-four year old population, we must continue to assist all young people In their efforts toward a successful transition to the adult world of work, P.l 335 ~C:'.~.) rl.5f.Df "I 'I , r. , AGENCY: Mavor's Youth Employment Prol!fam ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: To provide disadvan~aged, at risk, and quaIifiying youth and young adults with supervised work experience, educatiOlial services and other opportunities designed to assist them in completing their secondary educatioo and becoming self-sufficient adults. To provide pre'employment training. job placement and coaching, including the opportunity to explore and pursue non.traditional roles in the workforce. Follow-along services are provided to recently graduated teenagers who have not completely demonstrated the capability of competitive employmeat. B. Program Name(s) with a Brief Description of each: In-School Comnonent: An academic school year program for disadvantaged youth ages 14-21. Youth gain work experience by placemeot in the public and private non-profit sectors. A volunteer component also provides employment experience while earning tuition credits for post secoodary eduation in Iowa. Transition Promm: A year-round program for recently graduated teenagers, Individuals participate in a part and full-time employment program to leara and demonstrate their ability to be competitively employed. Homeless Youth Job Placement Vocational Education: In conjunction with Youth Homes, Inc. pre-employmeot and employment training. and vocatiooal education and exploration for qualifying clients. Youth Anprenticeshio & Career Exnloration (fiex EquitV): An academic school year program for teeoagers ages 14-19 with a targeted population of at risk or current te,en parents who are provided the opportunity to explore oon-traditiooal careers through unpaid exploratories in the private and public sector. Youth may also participate in a self-employment componeot. Iowa ConselVation Corps Summer Component: Summer employmeat programs designed to combine conservatioa education with the opportunity to gain work experience for eligible youth and YOll:.!l~ adults between the ages of 15-24. " . : . : . .. C. Tell us what you need funding for: Funding is used for match of funds provided by the State of Iowa for subsidized youth employment and expenses related to edueniioa, counseling and follow-up of youth placed 00 the program. Funds are also used for the administrative costs of the program. D. Management: 1. Does each professional staff person have a written job description? Yes ...1L- NO 2. Is the agency Director's performance evaluated at least yearly? Yes X NO By Whom? Semi-annuallv bv AdvisolY Board and the Personnel Committee E. Finances: Are there fees for any of your services? Yes X No a) If yes, under what circumstances? Certain clients and their families are in a position to support a vocational placement fee io an effort to increase the number ~i individuals selVed. We will implement an Employment Fee based on sliding fee scale of income in FY 1993. 336 b) Are they flat fees or Sliding scale --X-- ? ,l~~~ P-2 d5f13 I I , , AGENCY Mayor's Youth Employment Program c) Please discuss your agency's fund raising efforts, if applicable: Approved by United Way, Iowa City Hospice Road Races, seeking individuals to pledge funds for runners and walkers in the annual event. In FY 1994, MYEP will institute a "Serveathon" based a successf~l fundraiser F., progt~i1stJr~1tf&B! MA at City Year. Pledges for projects is the theme for it. Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again a~d stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two complete budget years. Enter Years - FY 1991 FY 1992 1. How many Johnson County la. Duplicated residents (including Iowa Count 4,199 5,851 city and Coralville) did lb. Unduplicated your agency serve? Count 669 777 2a. Duplicated 2. How many Iowa city residents Count 3,317 5,265 did your agency serve? , 2b. Uriduplicated Count 529 699 3a. Duplicated '"',3 How many Coralville Count 252 234 , . residents did your agency 3b. Unduplicated serve? Count 40 31 4a. Total 30,778 41,596 4. How many units of service did your agency provide? 4b. To Johnson County Residents 30,778 41,596 5. Please define your units of service. Im1 new contact, 1m1 youth employed, 1m1 youth referred, 1=1 workshop attended, 1m1 hour of counseling, 1m1 hour of job search, 1m1 Qour of career development, Im1 hour of monitoring, 1=1 hour of job training, 1ml hour of learning experience, Im1 hour of volunteer service, 1ml hour of recreational program. ! 6. Please discuss how your agency measures the success of its programs. Annual evaluations are conducted with all workaite supervisors, clients, and individual referring organizationa and entities. MYEP will embark on longitudinal studies of c1ienta served in career exploration and s~lf' employment programs to follow impact of vocational programming with participants. All new funding sources and programs will include a research/ evaluation component designed to provide program effectiveness data. 'oJ 337 P-3 ~~Sc' J~e 1 I , h, AGENCY: Mavor's Youth Emplovment Proqram 7. In what ways are you planning for the needs of your service population in the next 5 years? /""'. , \ Year round programming to include summer employment for those programs that are currently academic year progra...., coalition formed of other youth serving employment providers to expand placement capabilities; use of tax incentive programs designed to create employment for individuals; transitioa to competitive employmeot; establishment of a peer job coach program to eoable more youth with handicaps to work; participation in the development of the Youth Services Foundatioo designed to further address the funding needs of the agency; the establishment of the Mississippi River Conservation Corps and the Iowa Corp to provide more employment opportunities to area youth in a year round capacity; participation on state and federal levels in order to secure fuading sources for programs from outside the community; collaboratioo with other youth serving agencies to provide increased efficient services for young people and young adults, Exposure of youth to volunteer "salary waived" positions designed to further their vocational growth. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Mayor's Youth Employment Program consistently has a tremendous waiting list of individuals interested in employment opportunities. Waiting list increased to 70% during FY 1992 despite a 32% increase in the oumber of youth employed. This is especially true for the summer months. The staff has been expanded to meet the school year demands including the Iowa Corp, Mississippi River Conservatioa Corps (MRCC), and the Homeless Youth Job Placement Vocational Education Program. However, there are still a large number of youth that require services during the summer months that do not qualify for other programs. 9. List complaints about your services of which you are aware: Ioability to place nil youth requesting our services, especially during the summer mooths. Youth request additional hours during the In-School Compoaent (more than 10-15 per week). Employers working with Transitioo clients would also like the opportunity to work with the clieot at a 30-40 hour work week before committing to hire as a competitive emplol/~', Request for higher than minimum wage for hourly rate of pay. 1.,"" 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you teel can be taken to resolve this problem: Yes, Through a coalition of youth serving employmeot providers and placement service providers, we are incrensing the number of individuals served when possible, Too many are still left without summer employment because of the strict changes in some of these agencies guidelines. How many people are currently on your waiting list? ..1.L _ 11. In what way(s) are your agency's services publicized? Program informatioo up-dates for school counselors, Grant Wood AEA work experience instructors, school teachers, admioistrators, human service and other youth serving agencies including pediatric health care aod treatment facilities, Periodic news releases and requests for coverage from local and county newspapers have been excellent. We are listed in the yellow pages and business section of the telephone book. Job Service of Iowa regnlatly posts information coacerning our program. The best publicity develops through the grapevine of happy and satisfied youth that we have employed. , v' P-4 338 ~~-'~~ ~fk8 -', . . '. "': 'I 1 , ,: '/;-;t.' "',';J ,,' ;L."","L"t,,:',,', ' ",'" ,', ." ',' ", " ~," "I ,. ~ '" ..'..l.....,. ", ','. .~. ',",' , MAYOR'S YOUTH EMPLOYMENT PROGRAM GOAL & OBJECTIVES FY 1994 GOAL: 1. TO COORDINATE WORKSITE DEVELOPMENT FOR ENROLLEES WITH PUBLIC AND PRIVATE, NON-PROFIT SECTORS OF JOHNSON COUNTY. OBJECTIVES: A. Develop all training worksites for youth. B. Review and evaluate appropriateness of worksite and worksite supervisors as a quality work experience for enrollee. C. Assist worksite supervisor in providing a meaningful work experience for enrollee. METHOD OF MEASUREMENT: AI. Existing worksites contacted for continued 'involvement in program (September). ' , , , A2. Newworksites c.ontacted for involvement in program (on-going). A3. with advisory board of directors seek contacts in Johnson County for new worksites (on-going)., ' , B1. Develop and administer evaluation of worksite, and worksite supervisor with enrollee input (annually/May). B2. Observe'site supervisor effectiveness after enrollee is placed (on~going). ' C1. Complete worksite supervisor orientation (September or before enrollee placement). '" C2. Send periodic memorandums to worksite supervisors announcing MYEPactivities and events (on-going). C3. Make periodic visits, telephone calls, etc. to discuss employer/employee relationship and effectiveness of placement (on-going). " GOAL: 2. RECRUIT, CERTIFY ELIGIBLE, PLACE AND FOLLOW-UP WITH YOUTH ENROLLEES. OBJECTIVES: A. Recruit potential enrollees ages 14-21 (in-school component), 15-18 (summer Iowa Conservation Corps), 18-24 (summer Iowa Conservation Corps), 14-18 (Iowa Corps), 18-24 (Mississippi River Conservation Corps), eligible youth and post-secondary high school (Transition program, Independent Living and Homeless Youth Job Placement and Vocational Education program), teenage parents and youth at-risk of becoming teenage parents (Sex Equity Program), and recruit youth ages 14-21 that may not be eligible for community worksite placement but may enter the entrepreneurial, educational program. ..-/ P-5 339 '8~)~~ 025f1~ Mavor's Youth Emolovrnent Proaram B. Contact appropriate employers, agencies, etc. to determine eligibili ty. C. Interview prospective individuals. D. Place in worksites (exploratory, subsidized or unsubsidized) aligned with career goals that meets transportation and scheduling demands. E. Contact worksite supervisor and enrollee to determine if objectives are being met. . F. Assess youth for pre-vocational training and participation in MYEP's entrepreneurial program and determine future worksite placement capability. METHOD OF MEASUREMENT: AI. Contact and make verbal presentations to Iowa city community School District and Johnson County school counselors, administrators, resource room teachers, English as a Second Language teachers (ESt), and university of Iowa with current information on program (fall and spring). , A2. Contact Grant Wood Area Education Agency (ARA) work experience instructors, school social workers, and psychologists with current information on program (fall and spring). A3. contact human service agencies including Department of Social C Services with current information on program (fall and spring). ~ A4. Develop and send news releases to all area newspapers and radio regarding availability of program (fall and spring). A5. Develop and send news releases to other organizations and churches as recommended by Public Relations Students Society of America (PRSSA) public relations review'(on-going). A6. Contact Job Service of Iowa in Johnson County (on-going). B1. Send release of information to designated employer/agency requesting certification information (day of interview). B2. Schedule 30 minute interview with youth (on-going) or group in~erviews (last Thursday of each month). C1. Schedule interview with 'prospective worksite (2 weeks after interview/eligibility certification). C2. Meet with student and worksite supervisor (orientation). 01. Telephone employer to determine placement effectiveness (1 week after placement). 02. Discuss with student enrollee effective placement (2 weeks after placement) . 03. Contact school counselor and parent/guardian for appropriateness of placement (before/after placement). E1. Meet with worksite supervisor and youth to evaluate placement based on jOb training goals and objectives. P-6 , 1 \..' 340 ~.)~Jt, riSroH " I I , r'"' , , , 'I I , -, Mavor's Youth Emplovment Proqram E2. Modify job training agreement to address specific issues based on performance of youth enrollee. Fl. Determine eligibility of youth for entrepreneurial program. F2. Meet with staff, youth, parents or guardians to discuss placement in the program. ' , . ' F3. Determine approximate length of time in program before placement in a community worksite. F4. Enroll youth in pre-vocational program. GOAL: 3. PLAN INDIVIDUAL COUNSELLING SESSIONS AND MAKE APPROPRIATE REFERRALS FOR ENROLLEES. OBJECTIVE: A. Plan counselling session when student/worksite supervisor deem necessary. METHOD OF MEASUREMENT: A1. Discuss on-going necessity for counselling of students unsuccessful at worksite, school, home or having personal problems that affect work performance (on-going). A2. Make regular contact with all students (weekly to bi-weekly). ""i GOAL: 4. ADMINISTER EVALUATIONS OF ENROLLEES IN THE PROGRAM. OBJECTIVES: A. Conduct routine telephone evaluation. B. Conduct periodic visits to worksite. C.'Conduct written evaluations. METHOD OF MEASUREMENT: A1. Telephone worksite supervisor 1 week after placement. B1. PeriOdic visit 1 week after placement. Weekly or bi-weekly visits for transition and sex equity students. C1. Written evaluation 2 months after placement. Final evaluation at end of program. C2. wri tten evaluation 3 weeks after summer placement. Final (written) evaluation at end of program (July for summer youth program and August for young adult program). C3. Written evaluation 2 months after placement and every 3 months thereafter for transition program or as necessary. C4. Verbal evaluation 2 weeks after placement, (Sex Equity), written evaluation 4 weeks after placement and final evaluation at end of two trimesters exploratory completion. v P-7 341 ~ rfl.5f6~ ._.........__,._" ~.-C'....... -, Mavor's Youth Emolovrnent Proqram C5. Written evaluation 3 weeks after placement in entrepreneurial program and final evaluation at end of training and prior to placement in a community worksite setting. . C6. written evaluations sent to students and parent/guardian (after site evaluation is conducted). GOAL: 5. DEVELOP AND ORGANIZE EDUCATIONAL, CULTURAL AND RECREATIONAL ACTIVITIES FOR ENROLLEES. OBJECTIVES: A. Develop vocational workshops for enrollees. B. Develop all conservation and educational activities for Iowa Conservation Corps enrollees. C. Develop educational and recreational programs for, youth, and young adults. D. Develop educational and recreational programs for youth and young adults with the Iowa city community School District for,Sex Equity. METHOD OF MEASUREMENT: A1. Notice,to.students of periodic vocational topics. B1. Full schedule of conservation activities presented to students (at Family Iowa conservation Corps Night in May). C1. Schedule of educational activities presented during Young Adult Night in late April. ' C2. Description of the Graduate Enrollment Diploma (GED) available during young adult night. C3. Schedule of educational activities presented at orientation for the Mississippi River Conservation corps. , D1. Description of career and educational opportunities, with Sex Equity participants. D2. Schedule worksite exploration designed to include: exterior conservation projects; small non-profit worksites; large pUblic worksites; and small and large private sector, sites in non-traditional occupations (September-May). D3. Evaluations conducted at each exploratory site (mid-point and end of unit). GOAL: 6. FAMILIARIZE THE COMMUNITY WITH THE PROGRAM AND HANDLE PUBLIC RELATIONS WITH EXISTING AGENCIES. P-8 ~~~~, J.Sftjg ....f I , , ('...\ .... I ' \.....) u 342 '.. , , I , '" ,--..., Mavor's Youth Emplovrnent Proqram OBJEC'l'IVES: A. Handle all news releases regarding the program. B. Attend all agency director's meetings. C. Give pUblic presentations describing agency purpose and activities. o. Participate in planning in Iowa city-Johnson county related to human service agencies. ME'l'HOD OF MEASUREMEN'l': Al. News releases at onset of In-School, Sex Equity (fall) and summer (March). B1. Held monthly (3rd Monday 12-1 p.m.). B2. Plan brief presentation of agencies purpose and programs (fall meetings) . , ' C1. civic club meeting presentations as often a~ possible. C2. Attend functions of Chamber of Commerce related to vocational programming as often as possible. 01. Participate in Vocational Advisory (monthly). ~, 02. Participate in Area 10 Transition Advisory (monthly). 03; Participate in community Education Advisory (every other month September - June). 04. Participate in Chamber vocational program (monthly). 05. Participate in Service Providers (monthly). 06. Participate in advisory meetings of the University of Iowa Sex Equity Program (quarterly). , " 07. Participate in advisory meetings of Mayor's Youth Employment Program (quarterly). 08. Participate in County Resource Enhancement committee meetings (every month) . 09. Participate in National Association of Service and Conservation corps (NASCC) Board meetings (quarterly). 010. participate in Iowa Conservation Association meetings (when held). GOAl.: 7. ASSUME RESPONSIBILI'l'Y FOR ADMINIS'l'RA'l'IVE AND FINANCIAL AC'l'IVI'l'Y OF 'l'HE PROGRAM. , OBJEC'l'IVES: A. Prepare all time records, check requests, purchase requisitions and reports. B. Develop budget; submit to local funding sources for funding approval; revise and observe annual budget. ' C. Prepare financial statements for board and funding bodies. J P-9 343 ~~~ ,..,.-...,.. :l5~r; "'I " , , -, Mavor's Youth Emplovment Proqram r, D. Handle reimbursement requests from funding bodies. E. Report results of financial audit. F. Handle insurance pOlicies. METHOD or MEASUREMENT: A1. Submit time records by 12:00 noon (bi-weekly) to city of Iowa city for processing. Payroll checks mailed by 3 p.m. (bi-weekly). A2. Check requests and purchase requisitions submitted by 7th and 23rd of each month for payment to vendor on the 15th and 30th. B1. Budget prepared (fall). B2. Budget approved by board (fall). B3. Budget submitted to funding bodies (December). B4. Results of funding process received (April). B5. Budget revised and reported to board (July)., B6. Budget in force, (July) . B7. Budget reviewed (monthly). C1. Monthly financial reports from the city of Iowa city received 15th of month and consolidated in one report. Reported to finance committee, board and funding bodies. '01. Document expenditures and prepare reports for the Office of C) Economic Development (15th of month). . ' , 02. Monthly financial reports sent to all other funding bodies following approval of board of directors. , 03. Document expenditures and prepare reports for all other funding bodies (as required by contract date). ' E1. Send information for audit to city of Iowa city Accounting based on contract dates (on-going). ' E2. Report audit to board of directors, Office of Economic Development, Youth Homes, Inc., and other' funding bodies (November). " , , '." GOAL: 8. ASSIGN AND MONITOR JOB PERrORMANCE or OTHER MYEP STAFr , VISTA VOLUNTEER. . OBJECTIVES: A. Develop jOb descriptions for MYEP staff and VISTA. B. Orient new staff and VISTA to program. C. Evaluate staff and VISTA performance. METHOD OF MEASUREMENT: A1. Contracts developed (annually). A2. Job descriptions developed and reviewed (on-going). \.....' P-10 344 '~\)~~ rJ&8 I , , '" ~ Mavor's Youth Emplovment Proqram Bl. Cl. Orientation for VISTA & staff (on-going). Evaluations conducted (written evaluations 6 months after hiring/selection of VISTA and decision on probation). Long term, staff and VISTA evaluations conducted (annually). GOAL: 9. MANAGE PROGRAM ACCORDING TO STANDARDS SET FORTH BY STATE OF IOWA OFFICE OF ECONOMIC DEVELOPMENT, DEPARTMENT OF LABOR, DEPARTMENT OF HUMAN SERVICES, BUREAU OF VOCATIONAL EDUCATION, CITY OF IOWA CITY, AND ALL OTHER FUNDING BODIES. OBJECTIVES: A. Observe regulations of all funding bodies and Department of Labor. B. Negotiate contracts with funding bodies. c. Handle reports required by agencies. METHODS OF MEASUREMENT: Al. Forms sent to school board for Department of Labor (day of interview with students for immediate placement). A2. Budget forms. reviewed (annually). ' B1. Contracts studied and reviewed; city of Iowa city (June), United Way (April), Department of Economic Development (September, April), Department of Human Services (June), Department of Community Cultural Affairs (November) Bureau of Vocational Education - Iowa Community School District (September), Youth Homes, Inc. (September, June). ' , GOAL: 10. RECORD, COMPILE AND REPORT STATISTICS FOR MYEP BOARD, CITY OF IOWA CITY, JOHNSON COUNTY BOARD OF SUPERVISORS, CITY OF CORALVILLE, IOWA CITY COMMUNITY SCHOOL DISTRICT, COMMITTEE ON COMMUNITY NEEDS, UNITED WAY, STATE OF IOWA, BUREAU OF VOCATIONAL EDUCATION, DEPARTMENT OF COMMUNITY CULTURAL AFFAIRS, DEPARTMENT OF HUMAN SERVICES, YOUTH HOMES, INC., AND OTHER FUNDING BODIES. OBJECTIVES: 'A. Handle all statistics of program participants. B. Prepare statistical reports for funding bodies and board of directors. METHOD OF MEASUREMENT: A1. statistics recorded in files (on-going). B1. statistics sent to city of Iowa city (quarterly). B2. Statistics sent to Department of Economic Development (in- school monthly and all other programs in final report). B3. Statistics sent to community Development Block Grant (quarterly) . oJ P-ll 345 ~~~-e~ J.5(,8 Mavor's Youth Emplovrnent Proqram B4. Statistics sent to Department of Human Services (per request). B5. statistics sent to other Youth Homes, Inc. (monthly). B6. Statistics sent to community Cultural Affairs (quarterly). B7. statistics sent to other funding bodies (annually). GOAL: 11. SEEK AND DEVELOP NEW SOURCES FOR FUNDING, MAINTAIN CURRENT FUNDING SOURCES. OBJECTIVE: A. Handle search for program funding sources; maintain existing sources. METHOD OF MEASUREMENT: A1. Meet with Human Services Coordinator to discuss funding sources (periodically) . A2. Contact Department of Economic Development for new resources (annually) . A3. Consult with other youth serving agencies regarding funds for youth employment (quarterly). A4. Participate in annual National Association of Service and Conservation (NASCC) Convention and Board meetings. A5. Consult with state legislatures regarding potential funding sources. GOAL: 12. MAINTAIN OFFICE EQUIPMENT, MATERIALS AND SUPPLIES OWNED BY MAYOR'S YOUTH. OBJECTIVES: A. Negotiate leases for office. B. Purchase and maintain necessary office equipment, furniture, tools for the Iowa Conservation corps/ office and other supplies. c. Maintain inventory of equipment and supplies. METHOD OF MEASUREMENT: AI. Negotiate maintenance agreement for office (annually). B1. Report to City of Iowa city capital equipment (annually). B2. prepare equipment maintenance agreements (annually). C1. Inventory of all supplies and equipment completed (annually) . J3GOALOBJ.94 P-12 ~l)~,~~:\ J5(r$ r I , , r'\ ("'\ 1."../ '\ \..... 346 -, c--.." HUMAN SERVICE AGENC~ BUDGET FORM City of Coralville Johnson county City of Iowa City United Way of Johnson County Director Arthur J. Schut Mid-Eastern Council on Chxmica1 430' SouthQate Ave.,I.C. buse 11q-1~1-41~7 Steve Nath Fiscal Agency Name Address Phone Completed by Approved by Board CHECK YOUR AGENCY'S BUDGET YEAR 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 X 10/1/93 - 9/30/94 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1~ Outpatient Treatment Services: l)less structured regimen of treatment involvement for the substance abuser, intended as a continuation of the residential treatment experience, or when appropriate, as the primary treatment experi~nce.2) Intake and Assessment-evaluation of the need for and appropriate level of treatment required to address substance abuse issues. 3)Adolescent services-services provided to youths aged 13-18 and include evaluation, family counseling and education classes, individual and group counseling. 4) Information and Referral: provision of information, crisis intervention, and resource coordination to substance abusers, their families signficiant others, employers and concerned others. 2.Residentia1 Treatment Services: l)Intensive 4-6 week inpatient treatment experience: 2)halfway P.Iogram: ,A transitional care program for residential clients designed to offer additional " ~lport beyond the residential treatment experience. 3) Social Detoxification/Crisis Stabiliza- t-i'on; Social Detoxification is a supervised program of managing the detoxification of an indivi- dual from drugs and/or alcohol using psycho-social support rather than psychoactive drugs. Crisis Stabilization is a safe environment for Community Mental Health Center and Hillcrest ," Family Services patients in lieu of hospitalization. 3.0ther Services: 1) Prevention Services include a wide range of programs intended to prevent instances of substance abuse, for example student assistance training. Programs developed by the prevention staff have impacted: the general 'community; public policy; schools; adult children of alcoholics; women; parents; and adolescents. 2) Employee Assistance Programs, an early intervention and referral service offered to employers on a contract basis. Local Funding Summary 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County -- S S S Does Not Include Designated Gvg. 15,000 25,000 35,000 FY92 F~93 FY94 City of Iowa City S 13,500 S 16,000 S 20,000 Johnson County S S S , City of coralville S 500 S 500 S '-....J 347 1 t1 '\ ~~ Do.K.))r~ o?6(,8 . "I 1 , AGENCY MECCA JJJJX;Er SlHlARY ACIUAL '!HIS YEAR W~.u.u IAST YEAR mm:crED NE:cr' YEAR Enter Your Agency's BJdget Year => 7-1-91 thru t;O:~1thru 7=;~~4 thru '_,n_o? 1. 'IOrAL OPERATING BJI:GET (Total a + b) 1,600,430 1,642,418 1,700,768 - a. r::arryaver PaJ.ance (Cash from line 3, previous colUl1lll) 21,739 16,805 3,374 b. Income (Cash) 1,578,691 1,625,613 1,697,394 2. 'IOrAL EXPElIDl'IURES (Total a ,: b) 1,583,625 1,639,044 1,697,873 a. Mmi.nistration 230,323 238,382 246,939 b. Program Total (List FrogS. Below) 1,353,302 1,400,662 1,450,934 ' 1. Outpatient Treatment Services 401,391 415,438 430, 349 2. Residential Treatment Services 692,704 716,946 742,678 3. Other Services 259,207 , 268,278 277 , 907 . 4. , 5. .6. , 7. , 8. I, 3. ENDillG llAIANCE (SUbtract 1 - 2) II 16,805 II 3,374 II 2.895 I 4. ill-KINI) SUPFORr (Total from Page 5) 1,725 ' 1,725 1,725 5. NCN-cASH ASSE'IS 1,035,743 1,050,000' 1,065,000 Notes an:! c:onmmts: As of June 30,1992, "total, Assets were $1,054,868 and total liabilities were $948,033. Included in those total liabilities were real estate mortgal s of $604,586 owed to commercial banks, $161,426 owed under a commercial real estate contract and $35,400 in short term notes and $146,621 uf other miscellaneous liabilities. The net asset value of the agency at June 30, 1992 was $106,835. Yaar to year raconciliation of cash may not be possible because of temporary borrowings from banks that is not reflacted on this budget form. 3 2 'I I , ,---",' .,e, .... '-'.- 48 I~"'~~ Jt\J\..) 'J:..~ J5~ JI.GEllCY MECCA , J '~~I~I =~, :=-/ ~ I ~ 1. Local F\1rdin3' Sources - ' 257,700 314,960 ' 354,750 32,563 80,539 148,459 List 1'<>1"", a. Johnson County 200,000 225,000 250,000 24,840 60,750 129,220 b. City of Iewa City 13,500 16,600 20,000 1,600 6,000 9,520 c. United Way 17,500 27,500 35,000 2,216 7,292 8,767 d. City of COralville 500 500 2,000 267 600 952 e. Iowa City Community School District Contrac 0 19.760 20.'i'i0 0 0 _-'L f. Iowa County 25,000 25,0~~ 2~,~~~ 3,640 5'2~~ I ~ 2. Cedar r.ountv 1 200 l' 20 2. state, Federal, , tionc: -r,ic:!- 1'<>1"", 963,360 932,868 932.868 130.432 208 511 455 588 a. Di'vsion of Substance Abuse 864.395 856.815 856.81'i 116.161 18'i,919 4'i" 'iRR b. 36,000 High Risk Youth 0 0 ' 0 0 0 c. University of Iowa 27,720 27,720 27,720 5,128 22,592 0 d. Federal Action Grant 16,912 30,000 30,000 5,550 ~ 0 e. DSA-Match;no Funds 1R'11' .111 lR'11' 1101 n 3. COntributions/ConationSj 2,436 I 2,436 1 2,533 I o I 2,533 , 0 a. united Way 1,7261 ,1,726 1 ,l~O 0 1,1 'iO n Desicrnated Giv:i1'lCl b. other COntrilirt:ions 710 - 710 1,374 0 1,374 0 4. Special Events - I 454 I 454 I 472 I I I List Eelcw 0 0 0 a. Iewa City Read Races 454 454 472 0 0 0 b. c. 5. Net Sales Of Services 336,216 357,750 ,389 ,060 72,17; i 139,08; 115 832 6. Net Sales Of fl.ateria.ls I 1721 183 I 190 I 1 0 I 4,740 I I 3,000 j , 7. Interest Inc:::Ire I I 3,000 3,000 0 0 a. other - List Ee.low . , Mi""",11 13.613 13 962 14 521 14,'i21 n 0 a. Miscellaneous 6,065 6,063 6,306 6,306 0 0 b. Rent 4,540 4,440 4,618 4,618 0 0 c. Vending 3,008 3,459 3,597 3,597 0 0 'lX1rAL nlCIJolE (Shew also onl ~?~ Al1 ,h07 "'i',hO~ "1n AA7 710,R70 P>>C1'" 1iM ih\ Il~ IN<nIE LErAIL Notes an:! CcImrents: 349 3 ~,)'e~ tlSfI'i r 1 , AGENCY MECCA (continued) PF!:GIWl PF!:GIWl m:GRAM m:GRAM m:GRAM PF!:GIW1 J 4 5 6 7 8 1. Lccal F\.In:ii.rq Sources - T,id- P,,1rr.r 93 189 a. Johnson COlmty 35,190 b. City of Iewa City 2,880 c. United Way 16,725 d. City of COralville 181 e. ICCSD Contract 20,550 f. Iowa County 1I,2b3 g. Cedar Countv 400 2. State, Federal, , -List P"l..." 138 337 a. Division of Sub. Abu e 98,945 b. High Risk Youth 0 c. University of Iowa 0 d. Federal Action Grant 24,450 e DSA-Ma~ching Funds 14:Q42 , J. contributions/Collations , '~ ' 0 r , a. United Way , , cesicmated Givim 0 b. other COntr:ib.Iti.ons .' , 0 4. Special Events - 472 I TAd- p,,:,lNJ a. Iewa City Read Races __'ilL , b. c. 5. Net sales Of Services 61,965 6. Net sales Of Materials 190 7. Interest Income , 0 8. other - List Below I . ..- 0 a. Miscellaneous 0 b. ' 0 Rent c. Vending 0 'IDrAL nl<ll>lE 294,153 nl<ll>lE IErAIL r r-o-., ._' '- Notes an:! COnanents: 350 ''0 " O~~~, Ja ~'B , " " , EXmlDl'lURE IErAlI. AGENCY ~CCI " AC'l1JAL 'IRIS m.R EUu.J::WJ AIl1INIS- ' PRCGRAM Plil::GllAt'l IAST YEAR l'roJEcrID NE:a' YEAR TP.ATICN 1 2 1. Salaries 942.253 1.033.187 1.074.516 160.210 275 , 721 464.083 2. Enployee Benefits , and Taxes 185,813 186,000 193,440 28,842 49,637 83,550 J. Staff D=velcpnent 2,157 2,588 2,691 0 171 424 4. Professional Consultation 5,143 2,875 2,990 2,990 .' 0 0 5. Rlblications ard SllbscrinH ens 3,235 3,540 3,682 109 , n1n 1 1~0 6. D.1es an:l Meml:erships 56 1,791 1,825 1,898 1,047 700 7. Rent 4,450 4,450 4,628 328 , 1,308 2,359 8. Utilities 19,703 20,335 21,148 1,497 5,978 10,782 9. Tele[:hone 16,440 16,696 16,821 1,346 5,384 6,054 10. Office SUpplies an:i 29 559 1 294 Pos"...a<'!e 29 050 29 815 7 573 17 466 ll. Equiprerrt 8 28d 4 751 I, BIrchase 8 134 8 615 254 3 179 12. EquipnentjOffice 3 073/ 1 763/ 1I.aintenance 3 139 3 196 94 1 179 13. Printing an:l Rlblicity 4,507 4,712 4,900 145 2,702 1,808 , 14. Lccal Tl:ansp:lrtaticn 14,605 , 14,801 15,396 4,399 3,809 508 IS. Insurance ---:- 35,468 .35,50C 36,920 1,089 20,362 13,623 16. A1ldit 8,60C 8,600 8,600 254 4,743 ' 3,173 17. Interest 82,05C 85,067 80,550 5,703 22,765 41,071 18. other :',Prog. Supplies 86,803 81,196 84,444 21,449 3,665 49,467 Buildin2 EXDenses 21. 065 20.20r 21. 008 1.487 5.937 10.712 19. Miscellaneous 4. ,41, 4 60r 4.784 4.784 0 0 20. Service Contract:UAY 18,553 16,679 16,679 0 0 0 21. Service Contract:DVIP 8,867 C 0 0 0 0 2,2; Service ~ontract: ~CJC 16,517 0 0 0 0 0 !' --- 57 215 5880i 61 152 4,330 '7 ,a, l' la, 'IOrAL EXPENSES (Shew also ~a? h" 11 h10 ML 1 '0' Q7~ I '&h non , &1n 1/,0 171,0 ~ ~'" 1>.0,.., ~ , j",,', ",~bl Nates am CcnmIents: 351 4 '" ) ...) ~~~~ r1S(,f " , , '" AGmC'l MECCA EXmIDl'ltlRE lErAJl, (continued) m:GRi\M m:GRAM m:GRAM m:GRAM m:GRAM m:GRi\M 3 4 5 6 7 8 1. Salaries 174,502 2. Employee Benefits an:i Taxes 31,411 3. Staff DeveloptOOllt 2,096 4. Professional "'""",,1tation 0 5. Rlblications an:l 184 SUbscrintions 6. cues an:l Memberships 95 7. Rent 633 8. Utilities " , 2,891 9. Telefhone " , 4,037 10. Office SUpplies an:! 3,482 Postacre 11. Equipoont 431 12. Equipoont/Office 160 , , /ol.aintenance , , 13. Printin;J an:l Publicity ., 245 , , 14. I.ccal Transportation 6,680 15. Insurance 1,846 16. Audit , 430 17. Interest 11 ,011 18. other: Program Supplie ~. 9,863 Building Expenses 2,872 19. Miscellaneous 0 20. Service Contract: UAY 16,679 21. Service Contract: DVIP 0 22. Service Contract:NCJC 0 Assets Exnensed 8 359 'lUrAL ~ (Show also nn ~C1!'! ~ " '~h\ 277,907 Notes an:! camnents: 352 r,\ \ (=~ " 'vI 4a ~')~J~~': J5(J - AGENCY ' MECCA S~UllTrn ro:JrrIONS AcruAL 'lHLS YEAR E!Ju.J:;lW % IAST 'iFJIR FroJECl'ED NOO YEAR OIANGE ~, FTE* Position Titlej L3st Name last 'Ibis Next Year Year Year Total Salaries Paid & FTE* 45. 46.57 47.25 942,253 1,033,187 1,074,516 4.0 * Ml-'rim Equivalent: 1-:0-; ft.Ili.:a;;.; 0.5 = half-til!le; etc. RFSl'RTCl'ED FlJN[S: (Ccmplete Detail, ?ages 7 an:! 8) Restricted by: Restricted for: Board of Directors Self Insurance Fund 7,478 7,478 o 7,478 Board of Directors Capital Replacement 27,998 Reserve 27,998 o 27,998 ,~ MATalING ~NI'S Grantorjlol..atched by: IN-KIND SUProRl' DE'!'A TL setvi.ces/Volunteers 0 0 0 0 Material Gccds Mise; donated Roods 525 525 525 0 Space, utilities, etc. 1,200 1,200 1,200 0 Office space - Tipton, IA other: (Please specify) "-" 'J.'OrAL ill-laND stmCRr 1,725 1,725 1,725 0 353 5 ~~y~~~) JS'f ,__.,~,"."h"_"~' 'OJ I , i \ ' I I I I I . "'--. I , , , ~, AGENCY mrrA FTE* ACIUAL 'IHIS YEAR ~ % rASJ! YEAR ffiOJECl'ED NEXT YEAR c;.::i\NGE I.~, ~I.Q 1.7 finn &0 C:;''lI. I. (' , 11. ?In 1~ 7nn ~7 1?Q /. 0 , , 30,784 34,620 36,005 4.0 68,318 51,061 53 , 103 4.0 18,120 17,500 18 , 200 4.0 28,163 29,702 30.890 4.0 36,462 38 , 197 39.725 1.,0 66,499 81,215 84.464 1..0 27,910 28,734 29.883 1..0 25 .146 26,61.3 ?7,7n9 I.,n 27.000 27.991. ?9.111. I.,n r' " 27 .113 27.61.2 ?R,71.R I. n 1....... 25.645 26.972 ?R n~l I. n , 29.1.06 'In,7nn 11,9?R I. n , 50.132 49,661 ~1.fi" I. n 93,182 129,705 134.893 4.0 14,626 15.123 15.728 4.0 4,755 6,704 6.972 4.0 215,117 223 , 775 232.726 4.0 , 64,946 94 , 765 98.556 4.0 9,170 9,170 9,537 4.0 ~i SIDROO R:5ITIONS Fcsiticn Titlej !ast NaJOO last '1his Next Year Year Year **Executive Director (Schut) !..QQ.l..QQ.l.JlQ. Associate Director (Berg) l.JlQ.l.JlQ.l.JlQ. Clinical Direct.or (Frazier) 1.00 1.00 1.00 **Medica1 Director (Wilcox) .75 .50 .50 Physican .25 .25 .25 --- Fiscal Officer (Nath) Accounting Clerks 1.00 1.00 1.00 --- Secretaries 2.40 ~ 2.25 4.60 4.48 4.50 -- Health Care Superv (Staaka) 1.00!.:.QQ.!.:.QQ. Residential Superv (Murphv) 1.00 1.00 LQQ. Outpatient Superv (Caruso) 1.00 1.00 LQQ. Prevention Superv:(Mandziar l.OO LQQ.1.00 Intake Superv (McDonald) 1.00 LQQ. 1.00 EAP Suoerv' (Ivright) 1.00 1.00 LQQ. . '.. Re~istered Nurses f..2Q. 2.00 2.00 Techs/LPN/Misc PT 9.50 9.50 10.0 Cook (James) 1.00 1.00 1.00 -- Chaplain .25 .25 .25 Counselors 9.7010.8 11.0 -- Prevention Specialists 3.25 4.50 4.50 Building Employees 1.00 ~ 1.00 * F\i11-time equivalent: 1.0 = full-tiEs; 0.5 = half-time; etc. ** The salaries for A. Schut and J. Wilcox are approximately 4% higher than otherwise would be reported because of the tax treatment differences required for qualifying 403b retirement plans. Sa '-' l,,~t~ 354 , ~ft/i,: '" "....) u ~~~) /l.GENC'i BENEFIT DETAIL T~tES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> FICA 7.65 \ x $ 1,074,516 0.1 % x $ 1,074,000 0.94 % x $ 761,170 Unemployment Compo Worker's Compo Retiremen t o - 4 % x $ Salary nprinn~l/v~ri(:H:J. $ 119.70per mo.: 25 indiv. $ 277.44per mo.: 12family Health Insurance Disability Ins. 0.98 % x $1,000 sala y oer eligible staff $ .153/$1,00) of salary' oer eligible ~taff/ppr mn Varies on length of service and usage Lite Insurance Other: Accrued Vacation Exoense How Far Below the Salary StUdy Committee's Recommendation is Your Director's Salary? -, Sick Leave Polley: Maximum /l.ccruall!!illm!.ted"lIours ~ days per year for years --1-- to ~ _ days per year for years _ to _ Vacation Policy: Maximwn Accrual ~ Hours .....IL days per year for years, -L to _ ' 20 days per year for years 2 to 4 ..1L days per year for years -L- to ~ ... '1 " i MECCA /l.CTUAL THIS YEAR BUDGET"'..D lAST YEAR PROJECTED NEXT YEAR 185,813 186,000 193,440 71 , 422 78,565 82,200 1,651 1,033 1,074 7,155 7,155 7,155 6,638 6,835 7,120 67,374 70,742 75,861 7,278 8,005 8,324 1,738 1,890 2,026 ??<;'i7 11 77<; o ~~n within within within range ,range range Months of Operation During Year: 12 Hours of Service: 24 Holidays: 9 days per year Work '~eek: Does Your Staff Frequently Work More Hours Per '~eek Than They Were Hired For? --1L-- Yes No How Do You Compensate For Overtime? Time Off .:L 1 1/2 Time Paid "X None _ Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Retirement ---1L.$-----lL/Month Health Ins. .ltLJ 277.0 /Month Disability Ins. .J...L$ 39.0/Month Life Insurance _Q.J..J 11.0/Month Dental Ins. ....l.&..$ 9.0/Month Vacation Days ~ ~ Days Holidays ,.j.L --9..Q. Days Sick Leave J1JL ....ll& Days Minimwn n n n o n 7.5 4.5 6.0 POINT TOTAL 68.3 ots 18 iHf 6 Maximwn 11,~ 1Q , 1 n 0.5 1 ~ 25.0 9.0 12.0 Comments: if non-professional sta f receive 1 1/2 times, hourly wage; professio - al staff receive no overtime compensation. ** staff benefits are available to full-time employees only. -ID...9 355 dlS"f I I I -.. AGENCY MECCA (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Capit~l Replacement Reserve I' 1. Date of board meeting at which designation was made: October 1988 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? ____ Yes ~ No If Yes, what amount: 5. Date board designation became effective: July 1. 1987 6. Date board designation expires: At board's discretion I I i I I , , I I I I (""L I ~,.,. ! expenses? i 7. Current balance of. this fund: ,$21.997.92 B. Name of Board Designated Reserve: Health Insurance Escrow 1. Date of board meeting at which designation was made: November 1983 2. Source of funds: OperatinR Income 3. Purpose for which designated: Self Insurance for Staff 4. Are investment earnings available for current unrestricted -L Yes _ No If Yes, what amount: 5% of $7.478 5. Date board designation became effective:, December 1. 1983 6. Date board designation expires: At Board's Discretion 7. Current balance of this fund: $ 7 .478 C. Name of Board Designated Reserve: NA 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are invest~ent earnings available for current unrestricted expenses? _____ Yes _ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: -- 356 ~~c~~ 8 tJ.5/,8 'I 'I , -, AGENCY BISTORY AGENCY MECCA -, (Using this page ONLY, please summarize the history of your emphasizing Johnson County I telling of your purpose and goals I current activities and future plans. Please update annually.) agency, past and The parent group of the Hld'Eastern Council on Chemical Abuse (HECCA) was founded in 1964 by a group of concerned Johnson County residents and named the Johnson County Citizens' Conmittee on ALcoholism. The primary purpose of the Coamiuee was to serve as a cOiI1IlJnhy resource to alcohol abusers, their famit les, employers, schools, jails, court system, and other coamJl1ity agencies who came in contact wfth alcohotfcs. Today MECCA is a private not.for.profit corporation providing comprehensive substance abuse treatment and prevention services to a four county area in low8, In 1986 construction was completed on a new facility allowing us to better meet our clients' and the comnunities' specific needs regarding substance abuse treatment. Today we continue our mission of providing area residents with the best possible substance abuse treatment and prevention services. ----. The field of substance abuse treatment has a history of being flexible, beginning wi th the founders of Alcoholics Anonymous. In the last few years as insurance companies have begun programs of preadTIlssion review and continued stay review in an effort to reduce costs, and as federal, sute and local fUnding sources experience record requests for, funding while sill'lJltaneously confronting a general public intolerance .for Increasing taxes, our flexibility has been taken to new levels. In response to the conflict between increasing demands for services and limited ability to generate additional Income, HECCA has also been flexible, ~e changed from doing intensive treatment grounded in Individual sessions to providing intensive. outpatient treatment based primarily on group counsel ing. Ue screen cl ients over the telephone to determine who would be appropriate for participation in Orunk Oriving School and who need an individual evaluation. Ue offer some clients the ability to take monitored Antabuse as a way of ensuring their abstinence while participating in outpatient treatment. ~e offer residential treatment ,",vices designed speclflcally for women. All these changes have been done with the purpose of serving more people without concomitant increases in resources. In addition, we have changed from providing services free of charge to, in many instances, demanding payment prior. to the delivery of service and using a collection agency to collect on our delinquent accounts,. \rIe have pursued new federal fUnding sources and our Executive Director, Art Schut, has become actively Involved In.state and national organizations to ensure MECCA1s and Johnson County's best interest are represented at these' fevels of fUnding. ) I i I i i j I ..J. There remain many chenges to c",e as the conflict between the need for services and limited funding is played OUt. There seems to be vnlversal 'greement that Interdlctlcn activity Interoded to prevent drugs ir", entering the country has failed, and that more assistance Is needed for prevention and treatment to reduce demand for drugs. ~e are actively Involved In upgrading the federal administration's ranking of the Importance of treatment and prevention efforts compared to interdictIon. Insurance companies (In pursuit of proflts) continue to reduce coverage and pS'f111encs for treatment (for both substance abuse and mental health)j to avoid payment, some companies use the rationale that treatment Is not sufficiently effective. Howev.er, research shows that treatment Is effective, and particularly so when the level of treatment Is correctly matched to the needs of the client. Hatching the level of treatment to clients' needs is something MECCA hes been attempting to do since 1983. ~e are also In the process of leernlng what specific types of treatment are more effective than othersj findings are now more readily available as research on treatment outcome has Increased; " , As a consequence of these factors, MECCA, and the substance abuse treatment field in general, is fast approechlng another crossroads In our history. AS our cOlllTlUnlty begins to more fully reall%e the negative impact substance abuse has on our I ives, the opportunities for making a positive '"",act are greater than at any other time in HECCA's history. At the same time however. the chellenges and demands being made of all of our h"",n service and health agencies are at levels which are overwhelming. It Is a time of great opportunity and Challenge. o-J P-l 357 '(\~~~~.) r1.6'f " "I , , AGENCY MECCA ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: n T~e ~idlEB~ern Council on Chemical abuse (MECCA) is organized to provide comprehensive services related t c eml~a a se and dependency, to promote the early detection and interruption of chemical abuse careers ~ to reIntegrate the problem chemical abuser into the life of the cOlfTllmlty. a B. PrOqram Name(s) with a Brief Description of each: Outpatient Treatment Services: 1) A less structured regimen of treatment Involvement for the substance abuser, Intended as a continuation of the residential treatment experience, Of when appropriate, as the primary treatment experience. 2) Intake and Assessment; evaluation of the need for and appropriate level of treatment required to address substance abuse Issues. 3) Adolescent services; services are provided to youths aged 13-18 and include evaluation, family counsel ing and education classes, individual and group counseling. 4) Information and Referral: provision of information, crisis intervention, and resource coordination to substance abusers, their famit fes, significant others, employers and concerned others. Residential Treatment'Services: 1) An Intensive 4-6 week. inpatient treatment experience: 2) half"way program: A transitional care program for residential cl ients designed to otTer additional support beyond the residential treatment experience. 3) Social Detoxification ICrisis Stabilization; social Detoxification is a supervised program of-managing the detoxification of an individual from drugs and/or alcohol using psycho"social support rather than psychoactive drugs. Crisis Stabil hation is a safe envirollllent for COIITIlJnicy Mencal HealchCenter and Hillcrest Family Services patients in lieu of hospitalization. Ocher servic!s: 1) Prevention Services Include a wide range of programs intended to prevent instances of substance abuse, for ixample student assistance craining. Programs developed by che prevention staff have impacted: the general cotl'llllllitYi p4Jblic policy; schools; adult children ofalcoholicsj .womenj parents: and adolescents. 2) E""loyee Assistance Programs, an early intervention and:ref,erral service offered to ef11)loyers on a contract basis. C.Tell US what you need funding for: Funding Is needed to maintain services and stalf at the current tevel. In last year's application we reported ('I In this question that our statf was overwhelmed with requests for services and we were concerned about staff ffI" burnout. This year our stall seems to be responding to requests In a consistent and timely fashion giving the Impression that we hava w.athored tho slorm. Unfortunately. upon loo.lng et the numbers and seefng that our services have not declined since last year, we reallted that we have not weathered the storm, but have si~ly l..rned how to live n'Ore ccmfortably within its midst. ;'," , D. Management: l. Does each professional staff person have a written job description? I, Yes X 2. Is the agency Director's performance evaluated at least yearly? No Yes X No By whom? Boarn nf ni rer~or. E, Finances: l. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? All clients are assessed a fee based on their income and expenses and are expected to contribute to help defray the cost of their invovlement. I , '-" b) Are they flat fees or sliding scale x ? 358 P-2 ~~-e~) :l6(J AGENCY MECCA ,. I , , ' c} Please discuss your agency's fund raising efforts, If appl icable. ;nsurlng thac MECCA has adecuate operating funds Is a ~ltl.taceted, ongoing process. First, MECCA maintains our license with theStste of Iowa to provide treatment and prevention activities, aUowing us to be eligible to receive State funding for our _~', programs. StCondly, we charge all clients on a sliding fee scale tor services provided, and \.Ie aggressively pursue third party , payment for services. Ye go beyong the traditional third party sources of health rosurane!, and seek out purchase or ser/ice agreements with Federal Procation and, the Veurans Aenfnistratdon. Ve also pursue grant funding with the Fedearal Goverrment and the Department of Corrections. tn addition, we take advanuge of food corrmodlcy programs, and \.Ie assist our cll'lntS to apply for food Sta~ which are ablr! to be applied to their residential tre~unent costs. And finally, the Board at Directors is !valuatlng the need for a standing board coomittee to address fund raising among aluml, to er.c:oursge endo'ollllents, gifts, ar.c bequests. F. Program/Services: Example: 1 client enters the Domestic violence Shelter and stays for l~ days. Later in the same year, she enters the Shelter again and staYS for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Seoarata !ncidents), and Units of Service 24 (Shelter Days). Please supalv information about clients served by your agency during the last t..'c comcleta budget years. 1. How many Johnson county residents (including Iowa city and Coralville) did your agency serve? 2. nOW many Iowa citv residents did your agency serve? 2b. J. nOW many coralville residents did your agency serve? 13a. Jb. 4a. 4. nOW many units of service did your agency provide? 4b. la. Enter Years Duplicated Count Unduplicated Count I 1 I I I I I I 49178 8224 6857 5129 4346 1145 906 32816 91 I 92 *if I 5516 1 3647 I 3659 I 2453 I 806 I 528 144322 130190 lb. 2a. Duplicated Coun1: 5. Please define your units of service. Residential Treatment Unit = 1 day of treatment Outpatient Treatment Unit = 60 minutes of face to face treatment Prevention Program .Unit = 60 mi~utes of prevention programming to one person The decline in units and individuals is due entirely to our continuing changes in prevention programming. We are placing less emphasis on school based classroom programming, and spending more time with teachers, parents, community and business leaders. .. undup lica ted Count Duplicated Count tJnduplicated Count Total To Johnson I County Residen1:s 6. Please discuss how your agency measures the success of its programs. 1. :.,<ft surveys art iiven to all cllenu upon dlschargll from a primary treatment program, l.lI. residential, out:lBtinet, aftllr:are, adolescents, and prevention programs. These surveys are reviewed by our suf~ to In"rpor... n..ded c",nlos In future prolrams. Z. Six monchs aim disCharge, client. are pIIoned co decermfne their currenc .catus "larding the vso 01 alcohol and other drugs, employmenc scatus and .0 on. 3. A Quality C(Jntrol program has :un implemenud to provide ongo{ng systematic review or imparant me!Surt!s of suc:lISsful 'oJ program delivery, .~~~Y., P-3 359 J.5~ ,-, ., I , , -, AGENCY .\fPrc ~ 7. In wha, ways are you planning for the needs of your service popula- tion in the next five years:r, MECCAl! service pcpu(a~ion in th~ next five years is going to desperately need funding resources to provide services to clients without the ability to pay. As the state decreases spending in healeh services, chere are becoming fewer and fewer resources for substance abusers who have limited financial resources. To address this trend, MECCA Is actively advocating wieh suce and federallegfslaclve bodies, agsrusfvely se!klng payment from individuals who do have che ability Co pay, and seeking grant funding. In addftion, we are in ehe process of developing uniform criceria for ehe refusal of services. Cues In health services, for chose without ehe abil icy Co pay, mean there are far more cl lenu chan resources. \Ie anticipate there will be a continued reduction in resources for those wichout che ability :0 pay, and that we need Co systematically determine who will not receive needed treatment ard prevention services. This Ilrationlngtl or services Is occurring now due to waiting lists and lack of resources, we believe it should be a more conscious choice based upon a unllorm policy. a. Please discuss any other problems or factors relevant to you:- agency's programs, funding or se-~ice delivery: Two ~reas of concern remain consistent from year to year. Firs:, we would des:arately like to expand the Serl1ces we offer Co family meabers of our clients. In a 'oIorld of un( ImiCed resources, \Ie would oiter seperace group counseling ~ervfces and individual counseling services ~o family menters so :ney could be better equipped to rec~rn che famlty life back to "normalll. lie would ,also llke:o have adcHtional i"esources to assist family and frle~ of subseance abusers as they actempe to motIvate people to aetend tre.ument services. Specificalty, che community ;ould ~enerlt from Intervention services provided in a systemaeic manner. The community could benefft from expanded acolescent services IOhie.; could oHer a more fntensive out~at!ent program simftarto chat offered adules. 9. List complaints about your services of which you are aware: The complaints about our service setm to remain consistent from year to year and setfl'l mainly related co our an~cs at aCdrtsslng the needs or a staggering nunCer oT Individuals whh minimal s:afT in a timely manner. Ve ~aye taken the Stance that lOe ~8nt people :0 have almost Immediate access to our Intake staff to allow us to, perlonn an inl,ial ........n' 01 their si,ua,ion and n.eds. ue c,""lm :he Initial con'ac, ~fth a 'reeonmendatfon for varying levels or treatment, comnonly expecting che client ;0 ."aft 4~o weeks for aarnssion into chat program. lie could have ~'osen to make people wait '-6 wetks for an a~~ointme~t a~ ch~n begin, their treatment irrmediacely, but \le believe chis 'olouldprevenc us from aadrusing emer;ency :II tuatlons approprIately as 'ole are able;o do under our current system. The result or chis Is some frustration and c:mrusion on-.ehe part of our clients In havfng Co wait so long to begin treacmene. (--' \~ lO. Do you have a waiting list or have you had to turn people away for lack of ability to ser'Te them? What measu:as do you fael can be taken to resolve ~,is problem: Normally p.opl. are seen lor an intake appointment wi'hln three to four weeks of their inl,f.l contac" crlsfs situa,jons ere seen within ],4 deys. In sddition. 101l0wing this Intak. appolntm.nt, clients are scheduled to begin. structured program (residential or outpati.nt) 4.6 w..ks l.ter. Now many people are currently on your waiting list? ue handl. our waiting list by SCheduling people In advance to b.gin our structured treatment programs. As of th. middle of Septe"'er 1992. w. ere SCheduling resld.ntial !cInlsslons for th. end of October/beglMlng of Nove!1'b.r, S.vere crises clients can usuelly b. tak.n in,o dot 0' III111.diately. but thero are no treatm.nt beds Inmedi.tely availabl. anywhere In the state. Intensive outpatient progrsm b.gfnning October 19, 1992 is full, and SChedUling will b.gin Shortly for our Nov.",.r group. ll. In what way(s) are your agency's services publicizad: ~~t:e~:fo~~~ltt :f~~~~~~ ~~g:IO:~:;~:s~~gMc~~ nOCff,yfng pottnclal referral sources of 'Jur services. ihe primarily the sc~ools and oth 1 serllc:s among the lnalvlCluats "Ien ~;'C/ll eney are invotvlKl, mallln9 campaign' to ..toe,ed ~~I~~pl:rn~;ganl~a:lons. In laedltlon, this yesr, we have InSlltuted a dlrec: programs. to n ann them 0 our services oJl'\Q "0\1 :0 make referrals :0 our , , '--' 1~~~ P-4 360 ~5tor ' ", ~'~ J ~~ AGENC~. MECCA GOALS AND OBJECTIVES TREArMENT PROGRAM Goal, Substance abuse treatment programs of MECCA exist to rehabilitate individuals with substance abuse problems in order to help them resume a socially acceptable and productive role in society. Objective A: Provide residential treatment services to 55 female clients and 55 male clients between July I, 1993 and June 30, 1994. Tasks: 1. Maintain the current staffing pattern of the residential treatment staff. 2. Maintain staffing pattern of nursing staff to provide more consistent medical coverage for the residential programs. Objective B: Provide 2000 units of individual services and 8000 units of group service between July I, 1993 and June 30, ,1994. One unit of service is defined as one hour of face-to-face contact with a client. Tasks: 1. Maintain the current staffing pattern of the outpatient treatment staff. DETOXIFICATION/CRISIS STABILIZATION Goal. To preserve the health of persons withdrawing from alcohol and other drugs and to provide for the stabilization of cr~sis for persons experiencing mental health problems, without resorting to hospitalization. Objective A: Provide detoxification and crisis stabilization services to 156 persons between July I, 1993 and June 30, 1994. Taske: 1. Add an additional registered nurse to the detoxification/crisis stabilization staff. . PREVENTION PROGRAMS Goal: To promote a total community awareness of alcohol abuse/use issues and promote an attitude of responsibility regarding drug and alcohol use. Objective A: Provide 16000 hours of formal substance abuse prevention programming to Johnson County residents. Tasks: 1. ,Provide informational and educational services to youths in and OUt of school, parent groups, community professionals, general community, and school personnel. 2. Conduct information groups for adult children of alcoholics as a method of informing them of the impact their childhood experiences may be having on their adult life. 361 ~s,t . '., .'~''''''- "..^, ,..... ........--,.."."t,.~._.....w~ , "'I " . , i I i I I I I I I , I '" 1~'t,~~, MECCA 3. Continue providing the student Assistance Team training to all levels of local school districts. ' 4. Develop programming suitable for community groups and employer settings. Objective B: Decrease the incidence of substance related public health problems in Johnson county. Tasks: 1. Advertise service through flyers, brochures/posters,'~nd media. 2. Contact and collaborate with community groups that,may benefit from, or be interested in, substance abuse prevention and social policy changes. .. rf1.6ftJ (.......\ (" \"... v 362 "....',',..,.: -:1 "; t I , ' '. 'j , . , HUllAN SERVIC!: AGENcr BUDGET l'ORII City of Coralville JOhn.OIl CoWlty City of IOIIa City tlnitacl Way of JOhn'OIl County Oiractor: Fobert Jackson MlQ-taSteIll J.OlJa u..umulUty Aqency Name: ~t}ll ~alth ~tp-r Adclra.. I: 505 East: Colleqe Street Phone I (319) 338-7884 CoIllplited by I Rebecca Ib:xlIxluse Approved by Board I ~?" J (J /, !:W~', (aut or~z .~gnatu~8) 0, '. c;..; on I ""'- . "< ClIECX YOtlR AGENcr' S BUDGET YEAR 1/1/93 . 12/31/93 4/1/93 - 3/31/94 7~1/93 .' 6/30/94 X 1011/93. 9/30/94 (date) .. COvUPAGI Program Summaryl (Please nwnber programs to correspond to IlIcome , expense Detail, i.e., Program 1, 2, 3, etc.) , ' .. 1. QJtpatient Services: ~uating and T.reating ,2. CCIrnIJni.ty Supp::lrt Services-Johnson County: Services to Persons ~ri.th 11mtal Illness 3. camumity Supp::lrt Services-cedar COunty: Services to Persons l'lith !:ental Illness, 4. Senior Peer Counseling: ()Jtreach Peer Counseling to Seniors. 5. Hareless.. . Persons with Mantal Disorders:OJtreach an:i COordination. ..... 1,-) 6. consultation and El:hration: Plann.i.ng, Mvising and Education of Rlblic and of SeIvice Providers. :-;. 7. Day Treatrrent: StnJctured T.reatrrent Program for CSS Clients. Local Funding Summary I 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 ' 3/31/94 United Way of Johnson County - $ 5,000 $ 8,100 $10,500 Doe. Not Include Oe.ignated Gog. ."92 "93 "94 City of Iowa City $ $ $ John.on County $ 687,437* $ 717 ,500 $ 761,630 'J City of Coral,ill. $ $ $ " *, Al so'' rece i ved $161,927 from the State Special Mental Health Allocation. 1 363 ~~~~ ~5(; 'i -. IJJIlE' SlHWlY Mid-Eastern Iowa Conmmity l\GENC'i /oEnta1 Health Center AClUAL 'lHIS YEAR IllI:GErED usr YFAR mmx:Im NEXl' YFAR Enter 'lcur Agercy's an;et Year => 7/91-6/92 7/92-6/93 7/93-6/94 - 1. '!'OrAL Ol'ERAT.IOO lIlrGF.T (Total a + b) 1,735,082 2,004,778 2,056,362 a. Carryover Balance (cash fran line 3, prev!a1S colUllll'l) 383,959 615,108: 685,028 b. Incane (cash) 1,351,123 1,389,670 1,371,334 2. '!'OrAL EXl'E1lIlI'1Uml (Total a + b) 1,ll4,122 '1,523,785 1,391,670 a. Administration 312,694 * 4ll,013 337,071 b. Program Total (List Progs. Below) 801,428 *l,ll2,772 1,,054,599 1. OJtt:atient 563,427 * 706,384 726,761 2. O::mn. SUPCOrt Serv - Johnson ll4,418 * 263,268 188,731 3. O::mn. Slmrort Serir - Cedar 40.615 42,303 44,ll8 4. Senior Peer COtmse1ina 25,508 25,806 27,402 5. ,. lIareless 25 691 33.484 27,802 6. COnsultation/Education 8.888' 9,182 9,539 7. Dav TreatIrent 22.881 * 32,345 30,246 8. 3. E2lDING BAIANCE (SUbtract 1 - 2) 620,960 480,993 I 664;692 I 4. ill-KIND SUProRl' (Total fran Page 5) 8.413 24,960 24,960 '5 NCN-cASH ASSE'IS (Equip. & Prop. . at net costl' 286.659 490.694 454.294 Notes an:l CaJment:s: Line 3 $ 620,960 $ 480,993 $ 664,692 M:l Back:capital Elq:enditures + 30,335 + 251,235 + 10,700 Iess :Depreciation (36,187) (47,200) (47,100) Equity at year end (Carried forward ~ 615,108 $ 685,028 to line la next COlUlm) $ 628,292 .. cash (Including restricted) , Receivables & Prepaids $ 350,040 * These line items are inflated dUl Property & Equiprent 286,659 to the purchase of the property Iess Payables (21,591) at 507 E. COllege and the $ 615,108 subsequent refurbishing of prqJerty. ,....,. " , r I......." \J ~ ')~,~,.~ 2 ** This line item is inflated 364 due to the coverage for mater- nity leave for the Homeless Coord. ,J5~ l'lJ,U-llclllct:.n ~cwa I..UIIUIIWUCY r1encaJ. ~ Health Center Spec ACltlAL '!HIS YEAR IlJUitiWI AOONIS- m:xllWl m:GIWl us: YEAR PRiJY.cmD 1m YEAR 'lW4'ICN 1 2 1. IcaIl I SCIUI:ceS . 882,3~3 t." Qal..... 960,75' 903,298 26,396 637,821 160,618 ' a. Jc:hnsaI Q:Itmty . 687,437 717,500 761,630 3,200 597,812 160,618 b. City at Ic:Too/a City c. ~ted way - 5,77~ 8,700 10,875 d. City at caraJ.ville , , ' ..~, 'e. Iowa City COBG - *70,000 . Mental Health Al10cat "r161,92~ - t.,' ~~e~r County ~~'1r 68,499 ~~,~~~ l~'m ~Ug~ 38.5 2. stata, Feclm:al, 108''-780 ' 36,875 15;661 , ' .,.i.i"" 77 ,459 115.926 3.769 a. I.C.Schools l' 3,600 3,600 3,600 Dav Treatment. , 1n.70d 10,141 ':In ~d1 887 b. Dual Diag; , , " 1~;908 4,636 346 1,322 2,968 ~~ninr Peer Cnun. 1 Q r 7nn c'Homeless':PMI, ' 25,555 25,555 25,555 2,536 d.Dept. of Correct'. 1,500 , ' 42,520 31,953 . Co. C'nmll1 , . 44,646 12,693 , , 3. vTalatials '2,246 2,375 2,500 , a. 'iiiif'ted way 1,070 1,125 1,200 b., other CtIlIt:ribJt.i. 1,176 1,250 1,300 4. T~,*~l~ - 527 550 600 a. Iem. C1ty Road Paces 527 550 600 b. c. 5. Net Sales Of 299,601 341,.900 367,600 306,906 44,181 6. ~ Sales Of Materials 7. Int:eJ:est: ID::cmB 7,971 5,600 2,700 ~- L18t Below 2,567 20,021 ,6;811 a. I\mtal Incaoo 17,721 4,911 b. 1,400 Disability ~ports 1,237 1,300 c. . ,.consultatien , 1,330 1,000 500 :'f:::::'~-J:J.FW4,m ',351,123 ',389,670 :~m;334 337,071 '.71B;87~ 1J6"~7~,, ;,'1IotII1Id l\ 11.1 l*ReceiY!l,d $161,927 (state money through Johnson Co.) &. nmm IEmIL John ,...... J '.....I !\l\. $70,000:.(redQ'Hli~'~oney throUgh Iowa City) 'for the acquisition of 507,E.'"College, and for the subsdquent refurbishing 'of property. ' 365 '~-e~ I" '3 ~~ Mid-Eastern Iowa Community Mental AGENCY Health Center Spec (cx:ntirnled) m:GIWl ImlRAH m:GIWl ImlRAH m:GIWl ~t CSS-t:eda r S~C 5 C6& E 7 Homeless Day Tx. 1. I.ocal~ 5am:es - 44,118 10,875 1,725 790 a. Jcbnsa1 Call1ty , I b. City of Iowa City - . c. onited way 10,875 d. City of Coralville , . --, e. Iowa Cit& CDBG , Mental Healt A110cat , " . f. .Cedar County 44,111 525 . Io~a ':CountY"" 1.200 790 2. state, F~, - . 23.019 29.456 - a.I.C.Schools " Day Treatment ,.. 29.456 b. Dual Diagnos1s , - Senior Peer Coun. c. HomelUMMI 23,019 d.Dept.Correct~ons Comm. Services 3. CIlS/IDlat:i.cm 2,500 ." ! a. .~way '. 1,200 b. other 0:I1trib.tticns 1,300 4. lA';+'- Events - 600 a. Iowa ty Road Paces 600 b. c. 5. Net Sales Of 10.,727 5,786 6. Net Sales Of Ma I.. 7.. Interest Irxxme 2,700 8. other - ~ Belcr..r 4,783 2,028 a. ,Rental Income 4,783 128 ;, .. b'Disability Report 1,400 c. Consultation 500 'rom. llmIB .., , . 44,118' , 27,402 27,~02 9,539 30,246 I ' ' ),', llmIB IErAIL -...".. ". ~,. ~ Notes am ~: 366 ~'1~I\ ' ~) 1.:"~1 3a ~513 EXl'llNl1rroRB IEIm. AI:m:'i Mid-Eastern Iowa community Mental Health Center * AClUAL 'IBIS YEAR R'lI'\....:I...11 ADIINIS- ~ ~ usr YEAR mmx:m> NOO' mR 'mATICN 1 2 FY 92 FY 93 FY 94 Outpat~ leSS-John 1. Salaries . 711,60 804,892 914,268 215,074 481,73. 118,385 2. ~cyee Bene!its 162, 99~ 182,508 206,076 48,775 108,56: 26,896 lIrd rrm- 3. stat! Oevel.CpII!IIt 9,90, 14;736 15,689 2,704 8 ,08~ 3,,500 4. ProtessialaJ. 13,92 14,500 15,200 14,200 50C 500 5. Rlblicatials ani ~ 6. Illes and MeIIb!rsbips 2,68C 2,800 2,900 2,15 690 .. 7. ~ 2,50! 2,400 2,100 85 s. utilities 10,561 14,600 15,350 3,000 5,00 "6;850 . 9. Telepbi:lne 8,90 10,300 12,400 2,835 3,70C 3,700 10. ~fice SlW1 i"'l and 19,24; 20,200 21,200 9,262 6,47 2,317 U. F..quipoent ZB1dg. 30,33 251,235 10,700 3,900 3,20( 3,600 12. ~ Prop lob' 22,61 57.800 34,400 16,236 8,42 9,740 13. ~v~rm~ty 2,024 2,125 2,250 1,988 123 14. I.cc2l ~l:4l:icn, 9,287 9,750 10,200 2,729 1,609 504 15. Insurarx:e 17,810 20,043 21,333 6,122 10,893 4,102 16. AlXlit 8,190 8,000 7,000 7,000 17. Interest Client Driven Training 7.000 18. other (~l: . 3,l81 3,308 3,440 3,440 ' Secretary-Ce ar Co. 19. Real Estat~n~~~es 5,225 proCl n,.,H" ~ I;" 10.200 10.700 11. 250 7.325 20. Professional Supp. 845 , 900 950 950 Emerqency Aqreement 10,000 11,000 12,100 12,100 21. Facilitators - Batterers' Groups 2,850 8,000 8,000 8,000 22. Medications & Lab. 51,832 59,013 , 61,964 61,964 .., .11 2--627 2.750 2 900 1. 794 576 499 'rorAL EXPmitS (Shew also 1,114,122 1,523,785 1,391,670 on "."." 1- , ,. 'I., 337 071 726 761 18R.731 Notes and o....-.Il::o: * Includes all purchases which were capitalized for depreciation purpose , , 367 4 ~., ) --< '~~~ ~s,~ " "I I , , -, Mid-Eastern Iowa Community Mental AGIiNC'l Health Center EXPF1lDI'roRE IEmIL ( cant:inued) Pro:;RAM PImWI PImWI Pro:;RAM PImWI Pro:;RAM 3 4 5 6 7 8 CSS-Ced SPC Homeless C. & E Day Tx. 1. Salaries 25,707 20,369 ' 21,128 7,800 24,072 2. ~loyee Benefits 3,970 4,781 1,739 5,498 .i,l/l><I , 5,852 3. staff I:evelcprent: 700 280 420 4. P.rofessiaTal , 5. I!I.lblicati.cllS an:l . 6. D1es an:l Menilerships 60 7. Rent 1,250 8. utilities 250 250 . , 9. Tel~ 980 485 500 200 10. Office SUpplies an:l 636 1,785 500 226 ll. Equipnent1Bldg. , ~~nn' 12. Equiprent:j"fWi Prop. 13. ~ an:! Rlblicity 139 and advertising 14. Iocal 'InnspJrtation 4,622 513 223 l5.Insurance 216 16. Alxlit 17. Interest Client Driven Trai . , 18. other (Specify): Secretary-Cedar Co. 19. Real Estate Taxes Proq. Act. & Supplies 3,925 20. Prof. Supplies Emergency Agreement , 21. Facilitators Batterers' Groups , 22. Medication and Lab M; acellaneous . 31 'rorAL ~ (Shc:w also nn ........ , '",1 44 118 27.402 27.802 9.539 30.246 Notes an:l Calmlnts: 368 r\ \ .-- I \.......' '-.../ \~~~~ 4a ,$'/{{i "I I , '" Mid-Eastern Iowa Community Mental ~ Health Center '\ !;1>.T1>.RTrn 1=C\'l~ F1'E* Position Title; Last Nan2 Last 'lhis Next Year 'Lear 'Lear ACI!lAL IAST 'LEAR , F'l 1992 '!HIS 'LEAR mmx:rm F'l 1993 BlU,it,'.L'W NEXT 'LEAR F'l 1994 % aiAOOE (see pages 5a & 5b) --- Total Salaries Paid & FrE* from Page 5b 2.1 25,0 ~ 111,601 804,892 914,268 13.6 * F\Ill-'rim Equivalent: 1.0 = full-t.iJDe; 0.5 = half-t.iJDe; etc. RES'mICl'ED~ (Calplete , Pages 7 an:l 8) Restricted by: Restricted for: L'onor . I.C. School District 3,600 3,600 0 Donor Day Treatrrent 30,704 30,343 30,343 0 Donor lJIJal. DlagnoSls lJ,::1UtS q,~jb (bl) Donor Senior Peer. COunsel. 19,700 ,....... Donor Hareless I'M!: 25,555 25,555 25,555 0 ' , ',....I L'onor Batterer I S Proorarn 1,500 , 42,520 Donor ccmn. Services 44.646 5 L'onor Purchase, of 507 E COl ege 70, 00 flOOl D:inor' ~ ' .. , . Property Exp & Refurb 17,784 144 ,143 100 . .- W\'I'OID~ GRAmS Grantor/MataleC1 by: , $1541/$758 $1470/$630 UI l'hrk StudY/"Johngan Co. $311/$133 'Federal~ey (Home1ess)/ John Co. $25,555/ $25,555/ $25,555/ " $10,809 $13,564 12,681 JOhn Co. ~19, 100/ State Special AlIce; (Sen; Peer Collns) $12,107 llI-KIND SlJProRl' DE1l'A,~ Setvioes~lunteers * *Senior counselors 8,413 24,960 24,960 0 Material Gocds Space, UWities, etc. other: (Please specify) '..J 'rorAL ill-KIND SUPFORl' 8,413 24,960 24,960 0 +*F'l 1992: 1682.5 hours @ $S;aour , '369 't~~1993 & F'l1994: 4992 rours @ $S,-'OOur , 5 025ftJ ._--_.~.._. -..-...- !;1>.TARTF.!'l FC6lTIooa, I I , Mid-Eastern Iowa Community Mental ' ~ Hp"l~h Center 1.0 1.0 ACItlAL 'lHIS 'iFAR WI:GEIm % IASJ! 'iFAR ~ NEXT 'iFAR awm: FY Q? FV Q~ ~v Qd Next Year O'!,.,OO 49.140 <;1.101i 'i1. Pin 4.0 u !hla 28,665 32i193 33,857 4.0 1.00 29.563 30,745 31. 975 4.0 01.0' 21.287 26.520 27,581 4.0 .. 8 Q...!. 20,761 23,904 25,662 4.0 u 4 1.0 10,136 24,375 27,040 4.0 o 1.0 34.165 36,898 38,374 4.0 o .hQ. 34.165 36,898 38,374 4.0 .. 4Q..l. 19,346 23,930 25,309 4.0 O~ 26.091 20,066 20,869 4.0, .. 10.Ii' 22,408 25,713 27,266 4.0 O.w. 27,563 30,665 31,892 4.0 .. .Qd 5,850 8,112 4.0 , 34,454 6,786 " ( 100.0) - ** " ..L.QJ 19,688 32,760 4.0 1(1.& 28,941 30,099 31,303 4.0 I ( 1:.9.. 20,057 26,240 27,290 4.0 10 1.0 11,466 25,225 26,234 4.0 .w. 24,255 25,225 26,234 4.0 ** .hQ. 9,500 19,760 4.0 - 6(H 16,562 16,536 17,197 4.0 1 5,318 000.0) - n \ . Exec. Dir. / Jackson b&o. hQ.. Coord.Outpat. Serv/Laube ": 700.7 Clin.Soc.Wkr/Brodersen 1.00 ~ Clin. Soc. Wkr /Dunninqton Q...!. !.:.Q.. Clin.Soc.Wkr/Hayek Clin.Soc.Wkr/Pini Clin.Soc.Wkr/Thielman Clin.Soc.Wkr/Trefz Clin.Soc.Wkr/Wallace Clin.Psych/Weinberg Ea~~.Nurse/Wieland Clin.Soc.Wkr/Jaecques Clin.Soc.Wkr/To Be Hired *.*Coord.CSS/Blankenburg Q...1.!; Q.:2.. Q.:.!. ~ 0.6 0.6 1.0 1.0 ( ,~ _0.1 1.0 0.1 Coord.CSS/TO Be Hired 0.6 Case Coord./Knepper Case Coord./Knobbe Case Coord./Melierup Case Coord./Wood , 0.7 1.0 0.4 1.0 1.0 1.0 Case Coord./To Be Hired 0.5 Homeless Coord./Offutt 0.6 O. -.-Homeless Coord./Blankenb O. --~a * rull-\:Jm equivalent: 1.0 .. full-tilre; 0.5 .. halt-\:Jm. etc. , )' , *** Blankenburg reduced her effort to 60% effectIve 9/1/92. Effective 9/15 ~1 sne began covering for Rita Offutt while she is on maternitr leave. ~s~€s~~ve 1-1-93 Lou Blankenburg plans to terminate her pos tion with the .. Percentage shown is based on rat~ of pay- note change in FTE '370 ~~~t, J5fti ,. I , , , '" Mid-Eastern Iowa Community ~ Mental Health Center .5 ACIUAL 'IHIS mR 1JJUit:= t IAS'r YEAR mmx::lm NmYEAR awm: 7/91-6/92 7/92-6/93 7/93-6/94 55,125 14,333 (100.0) . ** 0 60,632 101,759 119,246 4.0 0 50,000 New , Posit. *** 0 9,896 27,345 28,600 4.0 0 28,749 29,324 30,497 4.0 +* 4 26,268 25,359 25,798 ~.O 0 25,300 20,740 18,398, '**4 . 0 0 13,954 14,742 15,332 4.0 17,442 I 9,525 9,225 ,9,568 *4.0 ' 0 0 17,293 19,240 *4.0 , *4.0 0 9,000 18,720 0 8,000 New Po~it. 6,251 0 133 758 630 ( 16.9 ) 79 1,534 (100.0) (778) , J 711,601 804,892 914,268 ""., ,<;)IT J\IlTF.n P::6ITICfi'l FrE* Position Title; last Name last 'Ihis Next Year Year Year Psychiatrist/Beeghly Psychiatrist/Wilcox 0.5 0.1 0.5 0.8 1.0 Psychiatrist/To Be Hired _ _ Q..:2... Financial Coord/Woodhous 0.4 1.0 1.0 -- , Office Coord./Lovell Intake Coord./Meineke Billing Clerk/Minick . .' _ Receptionist/Hul tine 1.3 1.1 1.0 0.9 1.001.0 'Secretary/Hartman 0.9 , Secretary /Andrishok Secretary/Pantel Secretary/To Be Hired Secretary /To Be Hired 0.6 0.5 0.5 0.9 1.0 0.501.0 Student Interns 0.3 Work-Study/Office Help Temporary/Kelly Services 0.0 0.08 --- Accrued Vacations --- --- Totals Forward to Page 522:1 25:0 7.0 ) --- --. , · MJ,-tima equivalent: 7..0 .. !ull-tima; 0.5 .. half-time; etc. ** Percentage shown ~s based on rate of pay - note change *** Percentage shown is based on rate of pay at end of year, , 5 b in FTE. 371 ~~~ tl.5('f 'I i , Mid-Eastern Iowa Community Mental AGENCY Health Center s 0 Operation OUr ng Year: 12 Monday 8:30 AM ,to 9:00 PM ,.~ Hours of Service: C' Tues.-Fri. 8:30 ~I to 5:30 M BIlNEFI'r DBTAIL TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) ACTUAL LAST'll!AIl 162,995 TOTAL ,,=> FICA 6. 0 1. 45 \ x $ %x 913.638 \ x $ 54,196 Unemployment Compo Worker's Compo o Retirement rates \ x $ vary by employee typ 2,500 8 \x$905,526 Health Insurance Not all 30 indiv. are computed at th Disability Ins. ' 57,178 $ 158 per 11IO.: 30 indiv. $ perIllO.: family 38,034 full rate (some dec ine) 1.04 \ x $901,322 , , Life Insurance $353.83 avgper IIIOnth Accid. Death & Dis. other \ x $ 6,429 How Far Below the Salary StUdy Committee's Recommendation is Your Director's Salary? ~li thin Range Sick Leave Policy: M Accrua .llQ... Hours ...lL- days per year for years .ill.. to _ days per year for years to - -- Vacation Policy: Maximum Accrual ~ Hours -12- days per year for years _ to _ all , year -.-- days per year for years _ to _ Holidays: THIS'll!AIl PROJECTED BUDGETED NEXT YEAR 206,076 65,941 1', 182,508 60,150 o o 2,704 2,862 72,442 . , "'53,740': . , 43,597 51,210 8,193 9,375 4 ,124 ' o Nithin Range . Within Range 13 days per year , Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No ' - .. (How Do You Compensate For OVertime? X * Time Off X · Can accumulate up to eight hourSX* None - compensation time per month) - DIRECTOR I S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum 0.0 127.2 0.0 12.0 0.0 L.a 0.0 0.5 0.0 2.0 0.0 20.0 0.0 13.0 0.0 24.0 Retirement 56.7 $ 354 /Month Health Ins. 1'2":'0$ 147 /Month Disability Ins. ~$ 46 /Month Life Insurance 0 . 5 $ 22 /Month Dental Ins. ~$ 12 /Month Vacation Days 20.0 20 Days Holidays ~ ..!1- Days Sick Leave ~ ~, Days POINT TOTAL 129.2 ** 0.0 *** 199.70 - ~~~~ 6 1 1/2 Time Paid (some sup- Other (SpecifYl port staff Comments: Points.. Rates are projected for FY 1994. ** Part-timet to hrs lilt. ) employee IIi th- oct benefits **Full-t ime psychia trist ,-,' 372 r:25fti 'I , , (Indicate N/A it Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only-Exclude Board ~estricted) -" I -. 1 ) A. Name ot, Restricted Fund Iflwa City School District (ElerrentaIy SCixlo s 1. Restricted by: Department of Education 2. Source ot fund: Federal Government i icted Early identification of severely, emotionallY 3. Purposedt~rr~~g~~ ~~~en and:subsequent lllterVentton :. 4. Are investment earnings available for current unrestricted expenses? AGENCY Mid- Eastern Iowa Community Mental Health Center .-::..- Yes -1L- No U Yes, what amount: 5. Date when restriction became eftective: 10-1-92 6. Date when'res~~ction expires: 7. CUrrent balance of this fund: 3-31-94 o B. Name of Restricted FundAlcohol, Druq Abuse and Mental Health Block Grant , 1. Restricted by: Federal Governntent - ADAMH 2. Source of fund: Federal 3. Purpose for which restricted: Dav Treatment for Persons with Mental Illness. 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: 5. Date when restriction became effective: 7/1/92 6. Date when restriction expires: 6/30/93 7. CUrrent balance of this fund: -0- C. Name of Restricted Fund Alcohol, Druq Abuse and Mental Health Block Grant 1. Restricted by: Federal Government - Division of Substance Abuse 2. Source of fund: Federal 3. Purpose for which restricted: Treatment of Persons with Dual Diaanosis 4. Are investment earnings available for current unrestricted expenses? _____ Yes -1L-- No If Yes, what amount: 5. Date when restriction became effective: 10/1/92 ) 6. Date when restriction expires: 9/30/93 ',-, 7. CUrrent balance of this tund: . ..,.--- ..,.-- -0- 373 7 ~~ J.5(/~ " I , Mid-Eastern Iowa Community AGENCY Mental Health (Indicate N/A if Hot Applicable) DETAIL OF RESTRICTED FONDS (Source Restricted Only--Exclude Boa~~ Restricted) D'. No. of Restricted Fund Special Allocation of MH/MR Services Fund 1. Rutricted by: Department of Human 'Services 2. Source of fUnd: State of Iowa 3. Purpose far which restricted: Senior Peer Counseling , 4. Are invlstment earnings available far current unrestricted expenses? , Yes X Ha If Yes, what amount: - ----- 5. Date when restriction became effective: r-> , \ 7/1/91 6. Dat~ when restriction expir~s: 7. cUrrent balance of this fUnd: 0' 6/30/92 E. Name of Restricted Fund Pro;ects for Assistance in Transition from , Homelessness (PATH) 1. Restricted by: Federal Government - Stewart R. McKinnev Pro;ects, 2. Source of fund: Federal Formula Grant Proqram 3. Purpose for which restricted: Outreach Services to Homeless Persons , with Mental Illness c= 4. Are investment earnings available for current unrestricted expenses: _____ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: 7/1/92 6. Date when restriction expires: 7. Current balance of this fund: 6/30/93 -0- F. Nam. of R~triCtId Fund Batterers' Education 1. Restricted by: Department ,of Corrections 2. Source of fund: State of Iowa 3. Purpose far which restricted: Education of Perpetrators of , Domestic Violence 4. Are investment earnings available far current unrestricted expenses? _ Yes -L No If Yes, what amount: 5. cate when restriction became effective: 6. Data when restriction expires: 6/30/92 , . 1/30/92 7. cunent ballJ\C8 of this fund: 0 , ',-" ......---....,..,.- 374 ~"~I ~ 7a tfl5ft3 ' " I , (Indicate N/A if Not Applicable) DETAIL oF' RESTRICTED FUNDS (Source Restricted OnlY~-Exclude Board,Restricted) G. Name of Restrict~d Fund Community Services Money 1. Restricted by: State of Iowa 2. Source of fund: State 3. Purpose for which restricted: Out atient thera , client driven programs and rnedlcatlon un. -4. Are investment earnings available for current unrestricted expenses? Mid-Eastern Iowa CommUnlty AGENCY Mental Health Center - Yes -l No If Yes, what amount: ' 5. Date when restriction became effective: 10/1/92 6. Date, when restriction expires: 7. Current balance of this fund: $0 H,. Name of Restricted Fund 6/30/93 Iowa City CDBG Funding -, 1. Restricted by: City of Iowa Citv 2. Source of fund: City 3. Purpose for which restricted: Purchase of 507 East College 4. Are investment earnings available' for current unrestricted expenses? _ Yes --X-- No If Yes, what amount: 5. Date when restriction became effective: 7/29/92 6. Date whe~ restriction expires: 7/29/02 7. Current balance of this fund: $ 0 r. Name of Restricted Fund ~tate Special Mental Health Allocation 1. Restricted by: Johnson County 2. Source qf fund: Countv 3. Purpose for which restricted: Proper tv "Purchasp.. & Refurbishing 4. Are investment earnings available for current unrestricted expenses? -L Yes _ No If Yes, what amount: All 5. Date when restriction became effective: 4/10/92 ~/ 6. Date when restriction expires: When all funds have been expended approXlmate!y Aprl~, 1~~3. 7. Current bq~ance of this fund: S36.958 375 ~~~:> To; J51t3 " . .,." ., - . .' . . ", '<l ..\ '..'. .1'-/."" ,/c..J. ' .t'~ f ',,'I: ~':"'<' ,~.::'.": "~"",: "'",,:~",:,.": }.."J " 'I , , . ' , " AGENCY HISTORY Mid-Eastern Iowa AGENCY Ccmnunity IBltal Health center (using this page 'ONLY, please swnmarize the history of your emphasizing' Johnson county, telling of your- purpose and goals, current act~vities and future plans. Pleas,e update annually.) agency, past and r , AGEN~ HISlORY 'l11e mission of the f.'id-Fastem Iowa CcmTunity M3ntal Health center is to prarote nental realth, to provide a CCITq?rehensive range of accredited ccmm.mity.nental health services, and.. to participate with other helping agencies in serving camumity h\lI1l3ll services needs. Since its establislurent in 1969, the center has vigorously pursued its mission, success- fully deve~oping a pattern 'of services that is effi-C!ent, is responsive to camumity needs, and ~ch has a reputation of striving for excellence. 'Ihe Board of Directors is the J:Xllicy-making bcdy of the center. From each county served by the cen~ (Cedar, Iowa, and Johnson counties), seven persons represent their county on the Board. %rough'the yeaIS; over one Inmdred people have served on the Board. 'l11e Center opened in 1969, offering ()ltpatient, consultation, Education and Evaluation services, which have reen augnented by Ccmnunity SUpport Services, Erergency, and carestic Violence Services. Beginning July 1, 1991 \\13 \\13re able to re-launch the Senior Peer COunseling program under the auspices of cur Center. we I ve also added a Hareless Qltreach program which has reen incorporated into cur o:mnunity Support services program for Persons with Mental Illress. 'l11e center also strives for camnmity involvarent, with our staff serving on boards and consulting with local agencies. With the addition of an outpatient therapist this fiscal year and by January of 1993 (-'. the addition of a case coordinator incur Ccmnunity SUpport 5e!vices program lie believe '--' \\13 will be much closer to apPropriately rreeting the denand for, service in our outpatient and a;s Programs. It will also allow sate restructuring of our Camumity Sllp!Xlrt Services prograrnning in the directicn of having a client driven carponent to the program. 'l11ese staff J:Xlsitions can be added because of 1\PIley \\13 sought and received fran the State Camumity Services r\md which are channeled through the local Planning council to the Board of SUpervisors. This year will also bring sate reorganization internally as \\13 incorporate the adjoining property, which \\13 pJrchased at the end of July, into our operations. This will require refurbishing and, at the sane tiJre, will allow us to create a family treatrrent center as a rrore clearly identified piece of cur services. , ! 'l11e in1rec1iate need for EY I 94' will be to add rrore psychiatry tiJre. In cur strategic plaming process of three years ago it l:ecaIre clear to us that \\13 IIOUld likely need to add a full tiJre psychiatrist within five years. For EY '94' \\13 IIOIlld like to add tw3nty hours of psychiatry tiJre. '- . , 376 P-l ~(')~ Jfa , 'I 'I , , -, AGENCY Mid-Eastern ICWcI Cr::mmmity M3ntal Health Center ACCOUNTABILIf! QUESTIONNAIRE A. Agency's Primary Purpose: ' . 'lb prorote rrental health, to provide a cal1flrehensive range of accredited cc:mra.mi.ty rrental health services, and to participate with other helping agencies in serving camnmity Inman' needs. " B. : proqram,Name(s) with 'a Briet Description of each: 1. <X1tpatient services: Evaluating and Treating ,2. Camnmity SUpport'services-Johnson COunty: Services to Persons with M3ntal Illneso '3. Cr::mmmity SUpport Services-cedar COunty: Service to Persons with M3ntal Illness 4. Senior Peer COunseling: Oltreach Peer counseling to Seniors 5. Hareless...Persons with M3ntal Disorders: Oltreach and COordination 6. aJnsultation and' Fducation: Planning, Mvising, and Education of Pub1 ic and of Service Providers 7. Day TreatIrent. ..Structured TreatIrent Program for CSS Clients C. Tell us what you need funding tor: 'lb help finance the a1:ove programs which are airred at treating rrental and enotional disorders, strengt:rening and treating families, reducing rates of hospitalization ' and inproving the quality of life of the people served. r- " D. Management: 1. Does each professional staff person have a written jOb description? Yes X No 2. Is the agency,Director's performance evaluated at least yearly? Yes X No By whom? Personnel & Finance c:cmnittee of 'l11e Board of Directors E. Finances: 1. Are there fees for any of your services? Yes x No a) If Yes, under what circumstances? Ability to pay. oJ b) Are they flat tees 'or Sliding scale X ? 377 P-2 t1 \~~. ~ .'://.:J rfl5iDK. -, AGENCY Micl-Fa5tem Iowa o:mnmi. ty l1!ntal Health Center c) Please discuss your agency's tund rais~g, ettorts, it applicable: ~ Boards of Supervisors, lhited Way, and fee OJllectialS amour primary .=5 of rroney. ()]r-PersaU1el & Finance o:mnittee willl:e discussing wba1:rer a need exists for otrer fund raising efforts. ' It. Pl'oqram/services: '" Example: A olient ent81's the DOlIIestic Violence Shelt81' and stays tbr 14 days. Lat81' in the sue year, she enters the Shelt81' again and stays tor 10 days: Onduplicated Count 1 (Client), Dupliq"ted Count 2 (Separate . Incidents), and Units ot Service 24 (Shelter Days). Pluse supply I intol'llllltion about clients served by your agency during the last two comcleta budget years. :1'. , ' Ent81' Years - F'l I 91 F'l '92 1. How uny Johnson County la. Duplicated residants (includ.ing Iowa Count 944 1,441 City and Coralville) did' lb. Onduplicated your agency serve? 803 1,163 Count 2a. Duplicated not not 2. How many Iowa,City residents Count availabl availabl did your agency serve? 2b. Onduplicated 587 887 Count 3a. Duplicated not not ~;'~h'e available r"' 3. How many Coralville Count \..."' residents did your agency 3b. Onduplicated 90 147 serve? Count 4a. Total not available l02 983 4. How many units ot service not did your agency provide? 4b. To Johnson availabl 87,578 County Residents e 5. Please detine your units of service. Since acqui.rlng a new darographic and billing system' - a unit of service is 15 minutes in our outpatient and o:maunity SUpport Services Programs. OlIparable fy '91 WOIlI\ltion is not available for number of units of service provided. ~. Please discuss how your agency measures the success ot its programs. Every three years \..e are revieo..ed bv the MII-MR-llD Division of the State , Department of Human Services for the purpose of belng re-accredlted. ApproximatelY every two years we conduct a rather extensive client satisfaction survey in all of our major programs. Lastly, ve are making efforts to establish a Quality Assurance process within the center. "-, 378 P-3 \~r.\\'?~ r25t3 ,..~, '..,~ 'oJ ~~c~ Mid-Eastern Iowa AGENCY Camtunity ~tal Health omter 7. In what ways are you planning for the needs ot your service popUla- tion in the next five years: ." , 'lte 'derand for outpatient treatIrent for children and families will becare ever ITllre apparent aver the next five years. We will have to Io.\:lrk even harder to naintain chronically rrentally ill clients within the C01I11llIIity since the number of hospital beds in the state will J:e reduced. " . , 8. Please discuss, any other problems or tactorsrelevant to your agency's programs, tunding or service delivery:. , 'Ihe state of "The State" is not good. 'lba MH-MR-DD service system is J:eing reiJie\led for pof\sible re-organization and re-structuring by an interim Task Force that was established in the last legislative session. 'lba uncertainties regarding M:di.caid payrrent for "Camumity M:ntal Health, Health services" will J:e an on-going threat. 9. List complaints about your services of which you are aware: '1l1e number of persons waiting to J:e seen for serVice in outpatient psycOOtherapy as \\ell as the wait to see a psychiatrist. 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We do not deny service - bJt \\e are not rreeting the demand for service. The addition of a staff person this past year as \\ell as this fiscal year will go a long ways toward solving this very difficult problem. How many people are currently on your waiting list? 74 11. In what way(s) are your agency's services publicized: Telepoone lxxlks, Io.\:lrd of ITllUth, public speeches, and brochures. ~ 37S P-4 cMftJf " "I " , , i i i I , ! , ..'~ - Mid-Eastern Iowa CommWJ)ty Mental Health Center Overall Goal, Objectives and Tasks of Each Service to be Provided FY -1994 Overall Goal: To promote mental health, to provide a comprehensive range of accredited community mental health services, and to participate with other helping agencies in serving community human needs. -- Objective A: To provide outpatient services to an estimated 1050 client systems in Johnson County (and about 130 client systems in Cedar County and 105 client systems in Iowa County). Tasks: 1. In Johnson County, to provide 90,000 units of service (a unit of service is 15 minutes); in Cedar County 11,100 units of service; and in Iowa County, 5,000 units of service. ' Objective B: To provide up to 150 hours of consultation and education services in Johnson County (and 40 hours each in Cedar and Iowa counties). Tasks: 1. To meet requests for consultation from community agencies and groups. 2. To participate in coordinated planning with local groups. 3. To address local groups about community mental health. 4. To engage in planning with education bodies to promote mental health. 5. To contribute to the development of mental health professions through conducting research, presenting papers at professional meetings, and publishing articles in scholarly journals. ~~ ~~tj ""'I I , i (I , '1 o ,'.': , I , V 380 J5fD8 ' ,--,' g~c~ Mid-Eastern Iowa Community Mental Health Center -2- Objective C: To provide. evaluation services for persoris in Cedar, Iowa, .and Johnson counties. Tasks: 1. Pre-screen all persons seeking voluntary admission for psychiatric care at a state mental health institute. " 2. Coordinate with judicial magistrates concerning people who are in need of involuntary commitment. 3. Coordinate admissions with staff at mental health institutes. Objective D: To provide community support services for about one hundred fifty persons in Johnson County and for about twenty-five persons in Cedar County., ~, , " .j Tasks: 1. To offer intermediate care, development of community living skills, and on-going treatment. 2. To provide opportunities for drop-in and sociaIization. 3. To provide day treatment services. 4. To review with other community providers the need for enhanced crisis stabilization. Ohjective E: To provide emergency services to ahout 200 persons a year in face- to-face interviews and ahout 3000 telephone caIls a year. Tasks: 1. Contract with the Crisis Center to answer and refer calls nights and on weekends when the Center is closed. 2. Allow for times each day to respond to people needing immediate care. , 381 . r:M Ita """ ".....'. ........H,.,.,. ":'1 I , , , ~ ".f - Mid-Eastern Iowa Community Mental Health Center -3. Objectives F: To provide up to 300 hours of practicum training for students in mental health professions. ' . Tasks: 1. 2. 3. " To provide at least weekly supervision of students. , To serve as adjunct faculty and teach courses in mental health services. To participate in education planning and social work accreditation. Objective G: To continue our progress in providing efficient and effective administrative, statistical, and office services in order to support and coordinate programs and services. Increase the number of office staff by 1.5 FrEis and add additional needed technical expertise. 2. Provide administrative facilitation and guidance. Tasks: 1. ".1'1 , I , ' (j , (: '1';' Objective H: To increase our capability of responding in a more timely fashion in providing psychiatric medication evaluations, prescriptions and the monitoring of medications. Tasks: 1. To hire an additional half.time psychiatrist. a\?~ ~ .-Xx? , ' '-../ 382 ,25(,8 -. , I I i I i i"'\ ioJ I I I I I I i i I I I I I i I ! i i '-J I , ' , ' , , ' . \ .' . . , ',,' " ., . .. . .. . , , ' . , " : ' '~' .. f'-' ,-' ""';",,:,-, ' " ' !.. .. "/ ,[..1 ."rl'" .. :/'-l""" " ' , " , , " 'I I ' ',",' ','", " . ' - .".' ....; ,~.., '.,-,' ,~.-'; .......;.' "'. .',- ",. , , Mid-Eastern Iowa Community Mental Health Center 4- Resources Needed To Accomplish Pro~am OQjectives and Tasks: 1. Additionai .5 FIE psychiauy time in '94' FY. The goal would then be to add .5 FIE in the "95" FY. 2. 3. 4. Addition of 1.0 office staff. Addition of .5 staff person in financial services. A budget of 1,391,670 to cover program and administrative costs. ~" 'e,t.~ .,,' . ..,....', 383 J.611f . ""." , " -", ~" ""I 'I , ' I', I '1 , , -, HUHAN SERVICE AGENCY BUDGEr FORB City of Coralville Johnson County City of Iowa City United Way of Johnson county . Director: Joan Vanden Berq CHECK YOUR AGENCY'S BUDGEr YEAR Agsncy Name Addrsss Phone Completed by Approved by Board I Neichborho()(f Centers of Johnson Cb. I P.O. B::K Z794 r : 354-7989 \ ' : Joan Vanden Berg . ;g~ L--V- . (aut~kized signature) on <1 - z./ -'I L (date) 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x COVER PAGE Program Summary: (Please number programs to correspond to Income & ExpsnDe Detail, i.e.,' Program 1, 2, 3, etc.) BROADWAY STREET PARENT SUPPORT: parent education, financiallMJlagement, nutrition, , family literacy, child care co-operative, outreach, information and referral, counsel- ing and parenting groups at CEC with teens. PIIEASANr RIDGE PARENT SUPPORT: parent education, financial lMJlagement, nutrition, family literacy, preschool groups, outreach, information and referral, counseling. BROADWAY STREET PREVOOICN: afterschool activities, teen groups, tutoring, information and referral, family intervention, counseling, outreach and'.a mentoring program at 'lWain Elementary School. PHEASl\Nl' RIDGE PREVOOICN: afterschool activities, teen groups, tutoring, youth ' \\\:)rk experience program, infonnation and referral, family intervention, outreach, counseling and a mentoring program at Hom and Roosevelt Elementary Schools. BROADWAY STREET GENERAL SUPPORT: food distribution, transportation, telephone use, holiday assistance, heme visits, information and referral, adult education and support services to prevent families fran beccmi~g, hemeles~. PHEASl\Nl' RIDGE GENERAL SUPPORT: food distribution, transportation, telephone use, holiday assistance, heme visits, information and referral, adult education and support services to prevent families fran becoming hemeless. . c " Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 Unitsd Way of Johnoon County -- S 43,000 S 48,000 S 63,000 Doeo Not Include Dssignated Gvg. FY92 FY93 FY94 city of Iowa city S 25,000 S 27,000 S 52,000 Johnson County S 25,000 S 25,500 S '35,500 City of Coralville S S S. , \...-. 1 384 \~~~, ~, , ,)5(,1 I I . ' -. . AGENCY Neighborhood Centers of Johnson Countv IlJIXE SlHWtl AcroAL 'IRIS YEAR WWt;!'w um YEAR mm:crED NEX1' YEAR Enter Yoor Jlqency's Budget Year => 7/91 - 6/92 7/92 - 6/93 7/93 - 6/94 1. '!UrAL oPERATING IID;El' (Total a + b) 267 194 285 558 384 409 a. eanyover Balance (cash frail line 3, previous column) 8 350* 12 305 10 304 b. Incare (cash) 258 2. '!UrAL EXPENDl'IURES (Total a + b) 254 889 275 254 a. Administration 51 285 b. Program Total (List Prtgs. BelCM) 203 604 1. Broadway Street Parent Supper 53 912 68 209 8 2. Pheasant Ridge Parent Suppert 21 668 22 425 19 976 3. Broadway Street Prevention 51 4. Pheasant Ridge Prevention 4 '-'-, j 5. Broadway Street General suppr 6. Pheasant Ridge Gen~ra1 Supper 9 664 7. 8. **3. . ENDllIG BAIANCE (SUbtract 1 - 2) 12,305 II 10,304 II 10,304 4. ill-KIND stJPFORr (Total frail 67,010 72,697 Page 5) 75,360 H*5. noo-cASH ASSElS 254,714 239,500 224,296 Notes ard COImlents: * Balance is $1.00 rrore than last year's budget due to audit adjustrnent~ **Ending balance for all years includes a Board-designated building fund of $lO,OOO; remainder are general operating funds. ***Non-cash assets include: the Broadway Street facility, 3 vans and equipnent less depreciation. '--' 385 2 ,J.Sf48 ~ ~ ~)C:) ~, AGENCY Neighborhood Centers of Johnson County llmIE mmn. AClUAL 'llIIS YEAR Jl(jl).;~,i:l:JJ AflolINIS,. POCGRI\M m::GRAM oor YEAR PlmECl'ED NEXT 'iFAR 'rnATICN 1 2 1. Local f'IIrlirg Sources - r.lm-1b1"" 109.563 135,380 168.543 60.374 29.703 1.497 a. JoImson County 25,000 25,500 35,500 19,069 6,875 644 b. City of Iowa City 25,000 27,000 52,000 19,069 8,969 643 c. United Way 44,250 51,750 63.000 22,236 13,859 ~10 d. city of COralville ., e. Iowa City Public Housinq/ HUD 15,313 .31.130 18,043 f. 2. state, Federal, ~lrM 1nq .q~, "0 'M 1<n oon e nnn inn" _ ~1 "e '0 ;on a. Iowa Department of Education 62,824 57,024 60,000 3,000 38,521 18,479 b. Iowa Department of Public Health 23,144 40,000 40,000 8.000 c. Ia. Dept. of Human Riqhts/Grant to be named ' 11.555 11.892 60.000 3.000 6.795 'd. Iowa Chapter /NCPCA 12.d1n ,.r.q, , 3. COntrlli1tions/D:lnatlons 2 067 1 . i/;Ii 1.qnn' (,,< a. United Way , resillMted GivilYt 1 339 790 900 ,nn b. other contrlli1tions 1.nnn 728 575 11< 4. ~i~1~ents - 3 677 2.: 1n.nnn a. Iowa City Road Races 1,364 2,200 5,000 b. dr" Fun alSlng 2,313 5,000 c. . 5. Net sales Of Servlces 6. Net sales Of Materla1s 7. Interest Incme coo ~nn ~nn dr.1 8. other - List Below " "nn 11 'co 1 0.. ,. Or.1 1_ <<.1" a. Churches/Misc. grantE 11,350 3,500* 10,000 8,422 b. . t HACAP Maln enance 13,200 13,200 14,162 3,541 3,541 c. t s . 9.nOO Contrac ervlces 8 573 4,500 <.nnn '!.UrAL INC1liE (Show also on 374. 1 n~ 7nd1~ , r.1~ 10 07r. O:I"a ? .'1;;;; 1h\ 258 844 273.253 Notes an:l COImlents: "In FY '" we rece ved ~7 ,500 frall Proctor & Gamble, we do not anticipa ~~.>~) te a large corporate grant for FY93, however we do plan to solicit frall the private sector agai~ in FY94. 386 ~S~f 'I I , f" , c , \....- -.. oJ AGENCY Neighborhood Centers of Johnson County llWlE IE1TUL --, ( a:lntinuedl PRCGRAM PRCGRAM m:GRAM m:GRAM PROO11Al1 PRCXiIWI 3 4 5 6 7 B 1. Local F\1rdirt;J san:ces - 1,1<:1- 1101",. 48,726 14.702 7 239 6,302 a. Jolmson County 2,000 4,344 1,689 879 b. City of Iowa city 17,685 3,065 1,689 880 c. United Way J.O,998 7 ,293 3.861 ' 4.543 d. City of coralville e. Iowa City Public Housing / mID 18.043 f. 2. state, ~ed~';<:I- 1101"... 37,493 36,995 4,355 3,362 , a. Iowa Department of Ft1Il,,~tjnn b. Iowa Department of 16,000 16,000 Hpal~h C. Ia. Dept. of Htman 21,493 20,995 4,355 3,362 Riqhts/Grant to be named d. - , Iowa Chapter / NCPCA , - 3. contrll:Ut1ons/[X)nations 1.026 I, 241 a. Un1ted Way ,1' 375 """l_~ted Giv11Yt 225 b. other contributions 16 651 4. ~~,:ents - 5,000 5,000 a. Iowa City Road Races 2,500 2,500 b. dr" 2,500 2,500 , Fun alslng c. 5. Net sales Of ServTces 6. Net Sales Of Materials , 7. Interest Incare B. other .7 List ~~ 8,119' 3,000 3,539 a. Churches/Misc. grantf 1,578 b. 3,539 HACAP Maintenance 3,541 c. Contract Services 3,000 3,000 'lUmL IJmIE 60,723 15,133 9 664 99,579 , -j Notes an:l eam-ents: 387 3a 't~~~:, ,1~e I " , " EXl'ENDrIuRE I:E.'I2\n. AGENCY Neighborhood Centers of Johnson County ACIUAL 'lllIS Y.F.AR ~.l'W AIl1INIS- m:GRl\M m::x;RAM IAST Y.F.AR PImECl'ED NEXT Y.F.AR 'ffiATICN 1 2 1. Salaries 163,390 182, 705 261,506 48,319 75,972 , 11,942 2. ~loyee Benefits an:l Taxes 26 757 26,092 43,964 7,334 10,729 2,080 J. staff D=veloprent 1,518 526 1,000 500 500 4. Professi~~ COn,,"1tat on 84 100 100 100 5. F\lblicati~ an:l i 3lJ 150 150 22 22 22 6. DJes an:l Memberships 87 200 7. Rent c 8. Utilities 4,749 6,000 6,540 1,504 1.504 174 9. Telephone 2,330 2,600 3,500 586 586 385 10. Office SUpplies am lQn~ 7.000 ? lnn ? lnn PostarTe 11. Equi~t Q.gn ~.~nn 4,7?~ 1 ~~o 701 7q1 12. EclI:tipte/lt/Office 1n.nnn ?1?~ ? 1?~ ~nn Ma ' 4 433 8 500 13. Printing am Rlblicity 1,878 2,000 2,lOO .300 300 300 14. I.ocal Transportation .' 7,000 700 , 5,766 6,000 700 350 \ 15. Insurance 3,410 7,782 8,200 1,171 1.171 737 16. Audit 2,236 2,450 2,575 2,575 17. Interest 1,319 1,183 1,046 262 262 ," -.. IS. other (Specify): Contract Services 7,000 200 19. Debt Retiranent 6,759 6,894 . , 7,032 1,758 1,758 20. Building Improvement 600 21. Program COsts 4,926 5,622 4,267 120 l20 22. Educational Materlals, Food / Succlies 6 278 7.7~0 R ~, ?n7~ 'IDl:AL EXl'E1lSm:l (Show also 254.Ai n~ 17A A1~ ~,~ 1q~ ..", D:>.... ,. 1iN"'.'~, Notes am Gamlents: . 4 Ii 388 ~~ic~~) ~5'f " I I , ' f' (-", '-' , 1 , ' '0 llGENCl Neighborhood Centers of Johnson County EXmlDl'lURE Ilm\IL -, (continued) PJmWl J?ro3RAM PJmWl PJmWl PJmWl PJmWl 3 4 5 6 7 8 1. Salaries 69,553 42,593 6,564 6.563 2. Enployee Benefits an:i Taxes 14 239 8 598 492 492 3. staff Developnent 4. Professional , COnsultaticrn 5. Publications ani SUbscriotions ' ?1 ~1 ~1 ~1 6. DJes ani Memberships 7. Ren~ , 8. Utilities 1.506 174 1.504 174 , 9. Tele[:i1one ' , I 586 385 586 386 10. Office SUpplies ani ~taCle 11. Equiprent 793 701 R1rdJaselRental 12. ' Equiprent/Office , , Maintenance ? ,1?~ ~oo , 1'~ ~nn ' ., ' , 13. Printing ani Publicity , 300 300 300 300 14. Local Transportation 2.100 2.100 350 700 15. Insurance , 2,250 1,172 1,171 528 16. Audit , " 17. Interest 260 262 18. other (specify): Contract Services 19. Debt Retirement 1,758 ' 1,758 20. Building Improvement 21. Program COsts 2,013 2,014 22. Educatlona! MaterlalS, Food / supplies ' 2.07~ ~,07S 'lUrAL FJ{A'llSFS (Show also 99,579 60 7'1 1 ~.1 ~~ o ~~d QlLParfl. " 1 11... . ~o\ Notes an:l Cl:.mrents: '~ 4a 389 '~t~ ,J,5~ - "I , , I i , I i i 'I'. I I , ' --, lIGENCY Neiqhborhcxxl Centers of JotUlson County SArAROO Fa3lTTONll ACIUAL 'IlIIS 'iEAR FrE* usr 'iEAR m:uECI'ED Position Title/ laSt Narre laSt 'l1Us Next Year Year Year ~!'tJJ NEXT 'iEAR a~GE :~ , See P. 5a --- Total Salaries Paid & Fl'E* to.3911.1 15.9 163,390 182.705 261.506 +43.1 * Ml"'l'.iJre Equivalent: 1.0 = Mi-t.iJre; 0.5 = half-t.iJre; etc. RFmRICl'ED FUNDS: lGa1l'1ete Detail, Pages 7,arxl 8) Restricted by: Restricted for: 1111 State + Federal Grants Grant Obiectives Churches/Hisc. Grants Grant Obiectives , .'-., NCJC Board of Directors Buildinq/emerqencv needs MA'lUIDIG GRANTS GrantorfMatched by: nla ill-laND !':lJProRl' 1JE1'1IIL services/Vo1unteers 42.330 · 40,000 40,000 0% Material Gcxxls Books, toys, supplies 500 500 500 0% sflce, Utilities, etc. 5,424 5,568 5,718 2.7% br. apt. provided by Pheasant Ridge other: (Please specify) University of Iowa Workstudy 10,188 9,069 10,500 15.8% Staff funded through VISTA, MYEP, JTPA 8,568 l7,560 18,642 6.2% and Threshold , '!.UrAL IN-KIND SUProRl' 67,010 72,697 75,360 3.7% 1 *4,002 volunteer hours l( $5.00 '=$20,OiO 5 390 l,480 volunteer hour.s X $15.00=$22,320 '?)~~.t:~ J5ftJ8 '- roENCY Neighborhood Centers of Johnson County . S1\Tl\llOO ro3rrIONS ACIUAL 'lHIS YFAR WOOEl'ED % Fl'E* u.sr YElIR m:m:crED NEJn' YFAR aJ1\NGE ~itiOl1 Title/ last Name last 'lbis Next Year Year Year Hsee no e Exe\:utive Director/Vanden Berg 1.0, 1.0 1:0 28,020 29,662* 29,748 4 -- Program Director/Dingbaum 1.0 1.0 1.0 22,580 24,351* 25,830 10 --- Family Specialist/Watson 1.0 1.0 1.0 19,325 20,846* 22,112 10 --- Broadway Street ' .58 .80 1. 0 CO-op Dlrector /Sanberg 9,375 14,882* 18,755 4 *H --- , Broadway street :41 School Mentor/ Matthews 0 .50 0 6 ,272* 7.723 4 --- Broadway Street ,,' Youth Leader / Matthews ...& ; 59 ...2Q 5,710 9.139* 7,723 4 *Hpheasant Rid,e ,', Youth Leader Knights 1.0 ;38 1.0 15,625 6,343* 16,873 4 --- Pheasant Ridge ", School Mentor/ Knights 0 :52 .50 0 8,765* 8,436 4 --- Pheasant Ridge Advocate / Knights o ;10 0 0 1. 7] 6* n 0 **ilroadwayc Street --- Advocate & Program Asst/TeaneY ~ ...&[ bQ.. 1.930 13.524* 15.74R 4 Pheasant Ridge ~ .i4 22. 11,045 Youth Asst / Teaney 2,178* 7,874 4 ~', Pheasant Ridge .) Presqhool ,Teacher/ Luze ~ ...;2l-2Q. 9,884 7,628* 6.760 4 Broadway Street Youth Assts/ Nehrinq & Wilbon .:.Jl -:lQ. ..Ji 1.854 7.563 1. 824 4 Music Teacher/Hanson .12 .22 .50 1,773 3,375 7,875 4 --- Broadway Street Advocates/Loxterkamp & Williams A .-Ji 1. 80 6.403 B.1Bn 4' *H~roadWay Street ' outh Leader(s)/vacant 1.'23 .28 1.0 18,701 4,489 6,873 5 --- OUtreach COunse10r/ vacant 0 b 1.0 0 0 8,000 N/A --- Administrative Asst/ Williams .50 .46 .50 6,526 5,832 7,030 11 --- Program Assts / U of I workstud 1.3 1.2 1.4 3,396 3,023 3,500 0 --- Broadway Street ...J:Q...JQ....JQ.. 1.2 4 3 4 support staff/ Burnett 4.937 *Salaries for the designated staff are inflated by 3.8% because of an additional pay period in FY93. We have a bi-weekly payroll so ordinarily there are 26 pay periods in a year. However, FY93 began and will end on our agency's pay day, consequently we will have a total of 27 pay periods for staff employed through-out the entire year. H All % CHANGE is based on rate of pay because of the extra pay period in FY93 and because of the dramatic fluctuations in FTEs. -.... ***Knights, Matthews, and Teaney are all full-time employees for FY93, however to maintain full-time status they have assumed 2 or more 'part-time positions. H** Broadway Street Youth Leader positions were not filled when staff left in July and August due to grants being discontinued. Sa 391 ~~et, r16~e "I " , AGENCY Neighborhood Centers of Johnson COunty BENEFIT DETAIL TAXES IIND PERSONNEL BENEFITS (List Rates for Next Year) ACTUAL LJlST YEAR THIS YEAR BUDGETED PROJECTED NEXT YEAR TOTAL ==) FICA 7.65 % x $ 258,006 .06% x $ 258,006 .40 % x $ 258,006 % x $ 26,757 15.643 o 26.092 43.964 (\ Unemployment Compo 13.746 19.737 Worker's Compo 107 155 Re tiremen t 698 719 1.032 Heelth Insurance $ 192 per mo.: 10 indiv. 10,416 $ per mo.: family 11,520 23,040 DiSability Ina. % x $ Life Insurance $ per month Other % x $ How Far Below the Salary Study Committee's Recommendation is Your Director's Salary? within range within range within range Sick Leave Policy: Maximum Accrual ~ Hours ~ days per year for years ~ to _____ ______ days per year for years _____ to _____ Months of Operation During Year: ,'1? /obn-Fri Hours of Service: 9' am-5 r:m . + reqularlvscheduled proqrams on evenings and weekends Holldays: ......'~ , '- Vacation Policy: Maximum Accrual ~ Hours ~ days per year for years ~ to ~ ~ days per year for years ~ to ~ 10 , days per year Work Week: Does Your staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes ______ No How Do You Compensate For Overtime? X Time Off 1 1/2 Time Paid ----- None ----- other (Specify) Retirement $ /Mcinth Health Ins. ~$~/Month Dieability Ins. =====:$ /Month Life Insurance _$ /Month Dental Ins. --3-$ inc /Month Vacation Days 20 20 Days Holidays 10 10 Days Sick Leave ~ ~ Days 12 Coments: Elnployees working les than ~ time do not re ceive benefits other than paid agency hol- idays. Part-time en- ployees working 20 hours or more a week receive benefits on a pro-rated basis. DIRECTOR'S POINTS IIND RATES STAFF BENEFIT POINTS Minimum Maximum 2 20 l~ 10 18 POINT TOTIIL 62 l~ -lL , " ......i 392 ~ \;) ~~::) , 6 c15(A I , , I '-, AGENCY Neighborhood Centers of Johnson CO. (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund Substance Abuse Prevention 1. Restricted by: Federal Department of House & Urban Develor;:rnent (HOD) 2. Source of fund: City of Iowa City Public Housing Authority . . SubsJ:aoce Abuse Prevention,activities for 3. Purpose for WhlCh restncted: Youth 1I1 Mile HClUSlnq unlts 4. Are investment earnings available for current unrestric~ed expenses? Yes' X No If Yes, what amount: 5. Date when restriction became effective: 12/91 6. Date when restriction expires: 7. Current balance of this fund: 11193 (contingent upon grant renewal) f1 B. Name of Restricted Fund Broadway Street Child Abuse Prevention Proqram 1. Restricted by: Iowa Chapter/NCPCA 2. Source of fund: Iowa Chapter/NCPCA 3. Purpose for which restricted: Child Abuse Pievention Proqram 4. Are investment earnirigs available for current unrestricted expenses? Yes X No tf Yes, what amount: payment on reimbursarent basis 5. Date when restriction became effective: . 7/89 6. Date when restriction expires: 6/92 7. Current balance of this fund: f1 ' C. Name of Restricted Fund Substance Abuse Prevention 1. Restricted by: MECCA!Iowa Dept. of Health, Division of Substance Abuse 2. Source of fund: Iowa Department of Health 3. purpose for which restricted: Substance Abuse Prevention for High-Risk vout 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes, what amount: Payment on reimbursarent basis 5. Date when restriction became effective: 7/91 J 6. Date when restriction expires: 7. Current balance of this fund: 6/92 f1 7 393 ~ \' (' ~e,l /;) r1.5'f '" AGENCY Neighborhood Centers of Johnson CO. (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS (Source Restricted Only--Exclude Board Restricted) A. Name of Restricted Fund School-based Parent Education Program Johnson COunty Area COuncil on Child Abuse Prevention 1. Restricted by: 2. Source of fund: Johnson COunty Area COuncil on Child Abuse Prevention 3. Purpose for which restricted: Parent groups at 'lWain & Roosevelt Elem. School 4. Are investment earnings available for current unrestric~ed expenses? X Yes No If Yes, what amount: all interest earned 5. Date when restriction became effective: 5/92 6. Date when restriction expires: nla 7. Current balance of this fund: $850.00 B. Name of Restricted Fund Displaced Hanemakers 1. Restricted by: JTPA!Iowa Department of Econanic DevelQ~nt 2. Source of fund: JTPA!Iowa DeDartment of Econanic DevelQJ;I1lBnt 3. Purpose for which restricted: Educational prOOrams for disolaced h~kers_.,." 4. Are investment earnings available for current unrestricted expenses(" Yes X No If Yes, what amount: payment on reimbursement basis 5. Date when restriction became effective: 9/91 6. Date when restriction expires: 6/92 7. Current balance of this fund: ~ C. Name of Restricted Fund Substance Abuse Prevention 1. Restricted by: St. Mary's Sacrificial Giving 2. Source of fund: St. Mary's Church SlIbstance Abuse prevention activities with 3. Purpose for which restricted: cliIldren on llroaaway ticreet 4. Are investment earnings available for current unrestricted expenses? ~Yes No If Yes, what amount: all interest earned 5. Date when restriction became effective: 8/91 6. Date when restriction expires: 6/92 7. Current balance of this fund: ~ I . '---' 7 a 394 ~~~~~ J5&/i I , . , 0, , , " 'I I , ' (Indicate N/A if Not APplicable) DETAIL OF RESTRICTED FUNDS (Source Restricted onlY--EXclude Board Restricted) AGENCY Neighborhood Centers of Johnson CO. A. Name of Restricted Fund 1. Restricted by: 2. Source of fund: Parent SUPpOrt Proqram Iowa Department of Education Iowa Department of Education 3. Purpose for which restricted: Parent Support Program for families w/kids , 0-3 yrs. 4. Are investment earnings a~ailable for current unrestricted expenses? ----- Yes --X-- No If Yes, what amount: 5. Date when restriction became effective: 7/90 6. Date when restriction expires: 7. Current balance of this fund: 6/94 (contingent.upon ~ant renewal) B. Name of Restricted Fund II 1. Restricted by: Neiohborhood-School Partnership for High-Risk Youth Iowa Deoarf:mpnt of Health, Division of Substance Abuse r""", Deoarf:mpnt of Health , Division of Substance Abuse 2. Source of fund: 3. Purpose for which restricted: Substance abuse prevention for high-risk youth 4. Are investment earnings available for current unrestricted expenses? ----- Yes -L No I,f Yes, what amount: payment on reimbursement basis 5. Date when restriction became effective: 7/92' 6. Date when restriction expires: 7. Current balance of this fund: 6/94 (contingent upon grant renewal) g C. Name of Restricted Fund 1. Restricted by: ,7l1vpni ] e DelinClUencv Prevention 2. Source of fund: Iowa Department of Human Rights Iowa Department of Human Rights 3. Purpose for which restricted: \'k)rk experience & education program for youth 4. Are investment earnings available for current unrestricted expenses? Yes X No If Yes what amount: payment on reimbursement basis ----- ----- , 5. Date when restriction became effective: 10/91 ~' 6. Date when restriction expires: 7. Current balance of this fund: 9/92 f1 .;..~ '\ "~~, ( 1', \r ,) . ..u........ 7b 395 J5f4r 'I I , -, AGENCY Neighborhcxxl Centers of Johnson Co. (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Cash Reserve r, \ 1. Date of board meeting at which designation was made: 9/90 2. Source of funds: Operating Budget 3. Purpose for which designated: Maintenance of Broadway Street Facility and other emergency needs. 4. Are investment earnings available for current unrestricted expenses? ...L.. Yes _ No If Yes, what amount: all interest earned 5'. Date board designation became effective: 7/90 6. Date board designation expires: None 7. Current balance of this fund: $10,000 B. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: ,-,- 4. Are investment earnings available for current unrestricted expense~; _____ Yes _____ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: 1. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? _____ Yes _____ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: I - V 7. Current balance of this fund: 396 8 1~c~ /)5(pg '.. AGENCY HlSTORY AGENCY Neighborhood Centers of Johnson County ,~~Using this page ONLY, please summarize the history of your agency, ,emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Neighborhood Centers of Johnson County was established by the University of Iowa's School of Social Work In 1973 at the Pheasant Ridge Apartments. The management and residents of the complex had approached the School of Social Work to develop a program because of the poor conditions In the neighborhood. The project was developed with the goal of enhancing the quality of life In the neighborhood by offering on-site services, connecting people to resources In the community, and encouraging a sense of community. Over the past nineteen years, the neighborhood center has been working towards this goal and conditions at Pheasant Ridge have Improved significantly. In 1988 Neighborhood Centers of Johnson County expanded Its serV,lces to the Cedarwood Apartments/Broadway Street area of Iowa City. The need for an Intervention program was evident In the disproportionate number of child abuse and police reports and Juveniles on probation. The Broadway Street Ne I ghborhood Center was constructed In 1990 and houses the HACAP Head Start Program In addition to neighborhood center programs. The Neighborhood Center concept Is unique In that we bring programs to the people who we believe would otherwise have difficulty obtaining services either because of transportation, child care, financial constraints or, a lack of knowledge of what resources are available. In addition to Implementing neighborhood services, an Important function of our ~gency Is to connect our ,'-'i"nelghborsll to other resources In the community. Neighborhood Center staff ~"works closely with 18 United Way agencies, as well as several state agencies and University departments. Neighborhood Centers Is one of the lead agencies In the VISTA Project to eddress the, needs of the homeless and hungry In our community. A VISTA volunteer has been placed at Neighborhood Centers who Is working In collaboration with the Greater Iowa City Housing Fellowship and Domestic Violence Intervention Program. Our volunteer's role In the project Is to Identify families In the neighborhood who are homeless or at-risk of becoming homeless, to work as a Ilason with DVIP and to assist the G ICHF In obtaining funds for new housing. Neighborhood Center staff are also Implementing programs at the schools where our neighborhood youth attend. It Is our goal to enhance the communication between school personnel, parents and human service agencies to best serve our youth. As our community and our neighborhoods have changed, our agency has developed programs and adapted services accordingly. Over the past year we have seen an Increase In racial tension and groups of youth who are emulating gang behavior. We have also seen an Increase In the number of drug dealers moving Into our community. The Broadway Street area of Iowa City has the highest concentration of low-Income families In our community and the density of low-Income Is I ncreas I ng. By the end of FY93, the V III a Garden Apartments w III be camp I eted and 48 new low-Income families will move In to the neighborhood. Now Is not the time for us to have waiting lists and be short-staffed. A strong outreach , 'and crime prevention program Is needed In the Broadway Street area. J , For FY94 we are asking for significant Increases from the City, County and United Way to assist us In meeting the Increasing needs of the Broadway Street neighborhood and to help us maintain programming at Pheasant Ridge. ~l m & ~~)~~ r1Sf1f --"..,,-<~, , 'I " , I J ; I 1 I I '. I I , '- AGENCY Neighborhcxxl Centers of Johnson County ACCOUNTABILITY QUESTIONNAIRE A. Agency's primary purpose: r-', To work with low-Income famll les living In the Broadway Street and Pheasant Ridge neighborhoods to create an optimal Ivlng environment, connecting persons to resources In the community as wel I as offering neighborhood-based services. B. Program Name(s) with a Brief Description of each: BROADWAY STREET PARENT SUPPORT PHEASANT RIDGE PARENT SUPPORT BROADWAY STREET PREVENTION PHEASANT RIDGE PREVENTION BROADWAY STREET GENERAL SUPPORT PHEASANT R I DG E GENERAL SUPPORT (For program descriptions, see p. 1) D. Tell us what you need funding for: Funds aro noodod to pay sal~rlos and boneflts for the oqulvolent of 15.95 staffl oporatlng costs of tho bulldlngl debt retlrementl program suppllesl transportation and Insurance. Our request this ,_., year Includos a significant Increase to help us meet, tho l.." lficreaslng noods of our nolghborhoods, both In, terms' pf participation as well as tho moro sorlous naturoof the problems wo ara forcod to addross. We are particularly concorned about Broadway Stroat because of the additional low-Incoma housing bolng built dlroctly adjacent to our centor and bacausoof"tho Management: 1 ncreasod lovol of v 10 lenca and "wanna bO" gang bohav lor I n ,tho nolghborhood. ' l. Does each professional staff person have a written job description? Yes X No ",' c. 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Board of Directors E. Finances: l. Are there fees for any of your services? Yes No X a) If Yes, under what circumstances? b) Are they flat fees or sliding scale ! \,j ? P-2 39B '~~~ ~8 , ."1 , , IIGENCY Neighborhcxxl Centers of Johnson County c) Please discuss your agency's fund raising efforts, if applicable: --.. Grant-writing, requests to service clubs, Hospice Road Race. ' F. Program/Services: . Example: II client enters the Domestic violence Shelter and sta s for 1 days. Later in the same year, she enters the Shelter "gain Incl etay~ for 10 days: Unduplicated Count 1 (client), Duplicated count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comDlete budget years. 1. 1I0w many Johnson County residents (including Iowa city and Coralville) did your agency serve? Enter Years -.. la. Duplicated Count lb. Unduplicated Count 7/90-6/91 7/91-6/92 , n/a n/a 897' 1 559 3. lIow many Coralville residents did your agency serve? 3b. Duplicated Count Unduplicated , Count Duplicated Count Unduplicated Count 4a. Total not avail Ible by 2a. 2. 11011' many Iowa city residents did your agency serve? 2b. area 3a. not avail ble by ~ area 28 516 39 596 4. 11011' many units of service did your agency provide? 39,596 4b. To Johnson 28 516 county Res idents ' 5. Please define your units of service. Client Contacts (duplicated): F'i91 F'i92 Ilroadway Street Parent Support 6,BUO 8,316 Pheasant Ridge Parent Support 1,l48 1,574 Broadway street Prevention 2,704 '6,974 Pheasant Ridge Prevention 5,610 6,325 Broadway Street General Support 5,712 6,542 Pheasant Ridge General Support 6,542 9,865 6. 'Please discuss how your agency measures the success of its programs. Holghborhood Conters moosuros tho sueeoss of Its progroms In a vorloty of woys. In tho Poront Support Progroms wo admlnlstor pro and ,posttosts to measure skills dove I opod. tho I evo I of support obto I ned, and on I neroase In parent-ch II d Intoroctlon. Child abuso and polleo roports for the 'Broodwoy Stroet nolghborhood ore traekod. In our Prevontlon Programs we administer pre and post tosts with tho youth In our mentorlng progrom to document an Increoso In sol f-estoem. Wo also rocelvo feodbock from toochors and school porsonnol regarding our participants. Wo also rocolve statistics from tho Juvonllo probotlon offlco rogordlng the numbor of youth In our nolghborhoods Involvod In dol Inquent activity. ' For 011 programs we look at tho lovel of portlclpotlon ond conduct survoys In the nolghborhood to rocelve 'oodback from program portlclponts about our srirvlces. Oneo ovory six mnllths stoff hns n full-doy workshop whero wo onolyzo our progroms, ~~,?}~..:nd sot gools for tho next 6 months. p.~ 025,1 -.J .,...... " , , AGENCY Neiqhborhood Centers of Johnson Countv 7. In what ways are you planning for the needs of your service popula- tion in the next five years: At Broadway Streot we are planning for ihe Increase In participation thai we will soe when the additional subsidized housing Is compleiod In the nolghborhood. It Is our goal to oxtond our program hours to accommodate more families. We also plan to maximize the space available In tha building for program activities by moving out administrative offices. To address the Issue of violence and crime In the Broadwoy Street neighborhood we aro organizing the proporty managers of the Broadway Street neighborhood to' facllliate communication and work as a team. It Is also our goal to hire an additional Outreach Counselor who would develop early Interventions with families In collaboration with the Iowa City Police Department and Juvonllo probation., Within ihe next five years It Is our goal to obtaln'more space In Pheasant Ridge Neighborhood. The space currently available In the 3-bedroom apartment Is not adequato and has groatly rastrlcted tho sorvlces we are ablo to offer. B. Please discuss any other problems or factors relevant to your , agency's programs, funding or service delivery: "......, f \ Melntalnlng program continuity Is on ongoing challenge. For FY93 we lost 3 grants. totaling about $60,000. ~Ie were able to pick up another grant for $40,000 however not al I of the services previously provided are covered under the now grant, consequently we havo had to restructure our staffing pattern and decroase the number of afterschool and teen programs at both centors. 9. List complaints about your services of which you are aware: *The levol of service at Pheasant Ridge Is not the same as It Is at Broadway Street *We havo greatly restricted the number of referrals we can accept for families living outside of our neighborhoods *Lack of evening and week-end hours *Staff mombers are over-extended and under-paid t"''''' , , \..... , lO. Do you have a waiting list or have you had to ttirn people away foE lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We currently havo a waiting list of B for our Child Care Co-op, It has been as high as lB. It Is smaller now bocause we no longer accept chlldran living outside of the neighborhood. We ore greatly concerned that If we do not hlro ,more staf f for our Broadway Street Prevent Ion Program we w III need to p I ace chlldran on a waiting list for tha aftorschool program once all of tha families have movad In to the Villa Garden Apartments. We have had to refuse refarrals for home-based parent education for parents living outside of the Broadway Street neighborhood, however thosa paronts aro welcome to Join the Parent Support group. How many people are currently on your waiting list? 8 ll. In what way(s) are your agency's services publicized: Monthly newsletters Articles/press roleases In the locol newspapers Johnson County Servlocs Directory United Way Brochure Flyors Speaking Engagements Community Access Cable Telovlslon WSUI radio , I V P-4 400 ~~'e~~ .26(,' ~./ ~ t\~I~~1 " , ,~, ! " "I 'I , , NEIGHBORHOOD CENTERS OF JOHNSON COUNTY FY94 GOALS AND OBJECTIVES GOAL I: TO ENCOURAGE INDIVIDUALS ArID FAHILIES TO REALIZE THEIR FULL POTENTIAL, OBJECTIVE A: To promote chi I d growth and development through activities which enhance self-esteem and self-awareness and build academic and social skills. ;,' Tasks: l. Provide child care co-op sessions each week for 56 children under 3 years. 2. Maintain preschool sessions each week for 18 children aged 2-5. 3. Offer prevention activities which include structured afterschool and teen groups, informal drop-in and tutoring sess~on~ Eo, 500 youth aged 5-18. 4. Assist in pre-employment skill buildir,g opportunities with 80 youth. 5. Coordinate learning situations focusing on substance abuse prevention activities each month. 6. Work with the Iowa City schools to provide a tutor/mentor program to 20 youth throughout the school year. 7., Involve all family members in literacy related activities monthly. 8, Maintain a 4:1 child/staff ratio in all youth groups. 9. Facilitate child component sessions of the family development workshops weekly for 70 children aged 2 months -5 years. " OBJECTIVE B: To enhance parenting skills, knowledge of child development and family wellness. Tasks: 1. Facilitate monthly educational meetings with 45 co-op parent members. 2. Conduct home-based parent education with l05 families yearly. 3, Facilitate weekly parenting sessions with 35 teen parents at CEC throughout the school year and maintain relationships through the summer by organizing projects, mini co-op sessions and home visits. 5. Maintain family development workshops with l40 parents in 6 week sessions throughout the year. 6. Coordinate parent education sessions with area agencies quarterly with parents. 7. Conduct group and home based financial management' sessions to llO families yearly. 8. Provide nutrition information to 200 families year! y, 401 JStII . ""."-..., .........-""-,',."._~~-.. -, NEIGHBORHOOD CENTERS OF JOHNSON COUNTY FY94 GOALS AND OBJECTIVES CONT!1IUED OBJECTIVE C: To assist families in meeting :undamental needs. Tasks: 1. 2. 3. 4. 5. 6. 7. 8, 9. lO. Provide information, make referrals, and,advocate for those in ~eed of emergency assistance/direct aid. Distribute day-old bread to i20 families weekly. Provide nutritious snacks and meals at the centers. Provide transportation as needed. Provide use of the telephone, and deliver telephone messages. Assist with distribution of toys during Project Holiday. Advocate and assist families in working through the system to ~ttaingoals. Provide child care during adult center activities. Connect individuals and families with other agency resources. Through outreach in the neighborhoods identify homeless families GOAL II: TO ENCOURAGE A SENSE OF COMMUNITY AND REDUCE ISOLATION IN THE BROADWAY STREET AND PHEASANT RIDGE NEIGHBORHOODS. OBJECTIVE A: To provide highly accessible services to low-income families. Tasks: 1. 2. 3. 4. 5. 6. 7. ~~ Provide monthly newsletters to 450 families in the neighborhoods. Outreach to 40 families each week to encourage participation in programs. Provide an introductory brochure/welcome packet to new families. Conduct a survey every 2 years to identify the needs of the neighborhood. Organize "special events" for families, creating opportunities for residents to meet and support each other. Encourage residents to have "ownership" of the center and its' programs by providing volunteer opportunities and resident initiated groups. Extend program hours to accommodate more families in the Broadway Street area to 4 evenings and 1 weekend day. ' , 'I " , ' (\ ',,, '.,: /-. :l '......' '.. , I :t ',-, . 402 e35t.i.. ", '~~ '-._" , 'J '8,~t. NEIGHBORHOOD CENTERS OF JOHNSON COUNTY FY94 GOALS AND OBJECTIVES CONTINUED OBJECTIVE B: To expand our outreach efforts to include an early intervention program to prevent violence and criminal activity in the neighborhood. Tasks: 1. Develop partnerships with the property management companies of the neighborhood to enhance communication. 2. Collaborate with the Iowa City Police Department in developing early intervention strategies 3. Develop strategies and provide services to those involved and/or victimized by cr:minal acti vity , RESOURCES NEEDED TO ACCOMPLISH TASKS: l. l4.95 paid professional staff 2. 1.0 paid clerical staff 3. 50 volunteers 4. Furnished, fully insured facility at Broadway Street 5. Space to operate programs at or near Pheasant Ridge 6. Telephone system at both centers 7. Photocopying machine 8. Computer system 9. 3 passenger vans with full insurance coverage lO. Liabilty insurance ll. Educational materials l2. Expendable supplies and food COST OF PROGRAM (not including administration) FY 92: $203,604 FY 93: $216,824 FY 94: $303,690 403 r/J5tti , "I I , , , I i ! j i 1 ~ . , I ! I I ,1 I I , , "'\j , , , HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson County City of Iowa City United Way of Johneon County Director: Diane Funk CHECK YOUR AGENCY'S BUDGET YEAR Agency Name Address Phone Completed by Approved by Board : Rape Victim Advocacv Pro~rqm I 17 W. Prentiss : 335-6001 : Diane Funk & Jean Bott :c;LA U;,~ ~ (authoril:{~1gnature ) (\ 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 '" xx on f-.:23 -'f~ (date) COVER PAGE , Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program #1 - Sexual Assault Recovery SerVices: We provide a wide variety of direct client services. Services include a 24-hbur crisis line for phone crisis intervention, in-person medical and legal advocacy, follow-up contacts, one-on-one short-term counseling and support groups. Program #2 - Prevention/Education: This program includes a speakers bureau that presents programs on sexual assault awarenees, sexual harassment, self-defense, incest, pornography, prevention, and other related topics. We also maintain an extensive C...'," collection of books and articles on all aspects of sexual abuse. This material is widely distributed. , , , \, Local Funding Summary 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County __ $ $ S Does Not Include Designated Gvg. 15 500 16 500 16 500 FY92 FY93 FY94 City of Iowa City $ 12,000 $12,000 $ 12,000 Johnson Cou,nty $ 12 000 $ , J "-' City of Coralville $ S 404 ~~~ 1 :J5<li "I'. :,-\ , ' 'oJ v '8g'2~ I I , , ~ 5llItiARY AGENCY Rape Victim Advocacv Proeram Enter Yan: Agency's lUlget Year -> l. rorAL OPERATING WDGE.T (Total a + b) a. Cmycver Balance (Cash fmn line 3, previous c:olUl!lll) AClUAL u.sr YEAR 7-H1 to 7-1-93 to mrs YEAR m:m:cmJ Im.il:;J:w NElCl' YEAR 7-H2 to b. Incane (Cash) 2. rorAL EXmlDI'ltlRES (Total a + b) a. Administration 129.216 149,315 145,921 2,309* 11,961 17,896 126,907 137.354 128,025 117,255 131,419 128.335 23,445 24.200 25.342 93,810 107,219 102,993 75.048 85 , 775 81,858 18 762 21 b. Prcqram Total (List Frogs. Belew) 1. Sexual Assault Recovery Sarvice 2. Prevention Education 3. 4. 5. 6. 7. 8. 3. FlIDING BAIlINCE (SUbtract: 1 - 2) II 11,961** 17.896 117.586 4. IN-KIN!) SUProR1' (Total fmn Page 5) 120,204 126,214 132,525 5. NON-cASH ASSEl'S 7,812 11,312 11,312 Notes ani CcDImmts: *The carryover balance is $46 more than reported on last year's budget form. The amount was adjusted as a result of the annual audit. **The ending balance is from the 6/30/92 Balance Sheet. It is an accumulation of the following: Assets - Caeh in Bank and Accounts Receivable Assets - Equipment Liabilities - Accounts Payable Ending Balance 11 ,667 5,799 (5,505) 11,961 405 2 I " , '" ACIUAL 'OOS YEAR WO;t;J.W AJ:MINIS- m::GRAM m::GRAM IllSl' YFAR Pro:/DE) NEXT YFAR 'mATICN 1 2 l. !cical, FUrxlin;J Sources - /"""", T.i<ri- 1'<:>1"", 58.450 60.600 61.200 18,360 34 920 7.920 ,. a. Johnson County 12,000 12,000 12,000 3,600 7,200 1,200 b. City of IM City 12,000 12,000 12,000 3,600 7,200 1,200 c. united Way 15,75D 16,500 16,500 4,950 9,900 1,650 d. City of Coralville 2,000 2,000 2,000 600 1,200 200 e. University of Iowa 16.700 18,100 18,700 5,610 9,420 3,670 f. 2. state, Federal, 60,082 55,628 54,700 0 44,350 10,350 . -r.i<ri- a. 35,919 32,082 31,700 0 31,700 0 VOCA b. CVAP 23,788 23,546 23.000 0 12,650 10,350 c. 375 0 0 0 0 0 Other d. 3. COnt:ri.tutions/Dcnations 5,967 5,889 7,000 3.140 2,600 1,260 -- a. united Way Givim 2,695 2,889 3.000 960 1,500 540 1"".- b. other Contri.b.rt:ions 3,272 3.000 4.0DO 2.180 1.100 720 ' 4. . Events - i<ri-I'<:>1,...,. 2,320 2.000 2,500 1,750 0 750 a. Iawa C1ty Road Races 2,320 2,000 2,500 1,750 0 m b. c. 5. Net Sales Of Servfces 0 0 0 0 0 D 6. Net Sales Of Materials 50 450 450 0 0 450 7. Interest Incane 31 185 285 0 0 285 8. other - List Below 7 12,602 1,89D 1',755 . 100 35 a. Endowment* 0 12,502 ' 1 ;790 1',755 0 35 b. . Victim Reparation 7 50 50 0 50 0 c. i Reetitut on Income 0 50 \ 50 0 50 D I 'lWIL ~ ~~ also on 126,907 137,354 128,025 25,005 81,970 21.0501 p""" " , :J:NCI:z.lE IEl7IIL ~CY Rapo Victim Advocacv Proeram .~~~~ (.~~"""' Notes and ~:*The RVAP received an endowment of $44,546 in July of 1992. Of that amount, $10,812 was made available for current operating expenses. The balance of $33,734 is in a permanent endowment with the stipulation that on an annual basis a portion of the investment income be made available for operating expenses~~~ I I , , EXmlIIrnlRE IErAIL AGENCY Rape Victim Advocacy Program (1) ACIllAL 'llIIS YEAR 1llJ..\,it;JJ:;U AOONIS- m:GRllM m:GRllM IAST YEAR FRlJEC!ED NEXT YEAR 'mATICN 1 2 l. salaries 73,109 77,227 78,636 14,941 51,900 11,795 2. ~loyee Benefits and Taxes 18,982 21,492 22.399 4,256 14,783 3,360 3. staff Developnent 2,181 3,000 2,200 0 2,200 0 4. Professional Consul. tation 2,754 2,900 3,000 2,400 600 0 5. Nllications and . ons 2,116 2,200 2,500 0 1.000 1,500 6. Dues and Memberships 190 200 200 0 120 80 7. Rent 0 0 0 0 0 0 a. utilities 0 0 0 0 0 0 9. Telephone 3,089 3,300 3,500 350 2,625 525 10. Office SUpplies and 1,637 2,000 2,000 200 1,500 300 e ll.~ 2,963 6,900 3,400 170 2,550 I' 680 12. ~pnent:jOffice 341 500 500 500 , 0 0 13. Print:in; and EUblicity 3.288 4,500 4,500 225 3.375 900 l4. Local TJ:anspcrtation 178 500 500 0 125 375 15. Insurance 0 0 0 0 0 0 16. Audit 2,300 2,000 2,100 2.100 0 0 17. Interest 0 0 0 0 0 0 la. other (Specify): Program Expenses 3.834 3,500 2,700 0 1,080 1,620 19. Miacellaneous 89 200 200 200 0 0 20. -- Job Recruitment 204 1,000 0 0 0 0 2l. 22. wm. El<PmiFS (Show also 117,255 131,419 128,335 "" o,,"ft' li""'.2a.2bl 25,342 81,858 21,135 Notes and CCments: 1. Program expenses for last year and the current fiscal year include expenditures for our 20th snniversary celebration. Expenses include promotional' and educational material. 2. Total expensas for the current fiscal year ara higher than either the previous or following fiscal year because of the following budgeted expendituree: a. cost of the search for new director, overlap in salary during director transition, training for new director, b. purchaee of a computer, c. activitiea related to our 20th anniveraary. 407 4 ~5'E (2) oJ ~ ~~~~, """" " "I , , , -.. ~CY Rape Victim Advocacv Program SAT AIlTrn rosITIONS ACItlAL 'IBIS YFAR BJU.iJ:i.lW Fl'E* IMr YFAR mm;crm NOO YFAR % r.1 OlANGErl \ 1 Fosition Title/ Last Name Last '!his Next Year Year Year --- --- --- --- Total salaries Paid & Fl'E* 3.503.623.54 '73,109 77,227 78,636 1.8% * fUll-Tbre Equivalent: l-;o;. full-time; 0.5 = half-time; etc. ~TCl'ED FUNrS: (COmpleteI:etail, Pages 7 ani 8) Restricted by: Restricted for: NA -- L l-lA'ramIG ~ GrantorjMatched by: Victims of Crimes Act/ Local Fundin~ Sources 35,919/ 8.980 32,082/ ,8.020 31,700/ 7.925 IN-KIND !,;[lPmRl' !JE.'1'AIL SetVicesjVolunteers 11.888 advocate hours 95,104 99,859 104,852 5% , Material Gocxls Space, Utilities, etc. Office Space, utilities, custodial 25,100 26,355 27,673 5% other: (Please specify) " '. 'roI7IL IN-KIND SUProRl' j 120,204 126,214 132,525 5% 408 '?, ~ ..~\' 5 ~5(,g ~ (;)-:/'.) ------_._----~.- , "'I 'I , , AGENCY RaDe Victim Advocacv Pro~ram ~ , , FI'E* ACIUAL 'IlIIS YEAR BJL'GETED % IAST YEAR ffiOJEClEJ NEXT YEAR awlGE 27,574 30,371 29,437 (3.075%) 17.997 20.000 21.000 5% 16.785 17.850 18.742 ' 5% 4 8.953 9.006 9.457 , 5% , 1.800 0 0 0 , FY93. "Thi Year Proje ted Salary'" llows a'd. , , ,', , , , , , , SATIIRTrn rosITIONS t=bsition Title/ Last Nane Last '!his Next Year Year Year Direc tor: Funk* Client Services Coordinator: Dnnninl!ton Programming Coordinator: Sovern 1.0 1.08 1.0 --- ...Jll. .L..Q... .l..Q. Secretary: Lintz Group Facilitator: Miller .L.Q. .L.Q.. .L.Q.. ...2i. ~ .5 ~ ....L 0 i I I I i , I i i i , , I I ! I , i I I *The RVAP will be hiring a ~ rect rTri for one month when two sal ries ill ~ ''"''1 '......J ,,J * Full-tine equivalent: l.O = full-time; 0.5 = half-tine; etc. 409 ~I))~~~ 5a J5~8 "'<"" 'I , , BENEFIT DETAIL AGENCY Rape Victim Advocacv Pronam ACTUAL LAST YEAR TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> 18,982 FICA % K $78,636 5.324 7.65 Unemployment compo % K $ .14 47,857 67 Worker's Camp. % x $78,636 .17 122 Retirement 6 % x $ 9,457 10% 69.179 6.053 Health Insurance $ per mo.: indiv. $ per mo.: family * Disability Ins. % x $ * Life Insurance $ per month * Other % x $ 7.416* How Far Below the Salary Study committee's Recommendation is Your Director's Salary? within range Sick Leave policy: Maximum Accrual .HL1l-Hours FT 18 days per year' for years ~ to --=- PT 18 ! days per year for years ~ to --=- Vacation policy: Maximum Accrual N / A Hours FT 25 days per year for years o """"to-=- PT 12 days per year for years ~ to -=- THIS YEAR BUDGETED PROJECTED NEXT YEAR ("'! 21,492 22.399 \ \ 5.908 6.016 66 67 131 134 6.843 7.485 * * * * * * 8,544* 8,697* within range within , range Months of Operation During Year: 12 r'" <~ Hours of Service: 24 Holidays: 7 days per year Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? .-JL. Time Off _____ 1 1/2 Time paid _____ None _____ Other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum 7.0 24.0 12.0 24.0 1.0 1.0 .5 .5 2.0 4.0 6.0 25.0 3.5 7 9.0 ' 18.0 Retirement Health Ins. Disabili ty Ins. Life Insurance Dental Ins. Vacation Days Holidays Sick Leave 40 $ 253 /Month 24 $~/Month 1 $BenefitHonth .5 $ Total/Month 4 $ 311 ~ /Month 25 25 Days 7 7 Days 18 18 Days POINT TOTAL 119.5 41.0 103.5 6 ~~...,~ ,--\.. .. ",..J. ....1' Comments: *The un1versity of Iow administers the RVAP's benefits. Each employee can choose their own health. dental, life and disability package. '-..' 410 ,,15(08 " I , , AGENCY HISTORY AGENCY Rape Victim Advocacy Program (Using this page ONLY, please summarize the history of your agencJ emphasizing Johnson County, telling of your purpose and goals I past al current activities and future plans. Please update annually.) The primary purpose of the RVAP is to address the noed for advocacy, counseling and aupport sorvicas for sexual assault survivors in our community. It is estimated that one in four women will be a victim ,of sexual assault at some time in her life. Many men are victims of sexual assault as woll, espacially as children. With so many people experiencing sexual abuse victimization, the need for counseling and support services is groat. . In rosponse to that need the Rapa Crisia Line began in 1972-1973. In tho beginning,volunteers staffed a 24 hour crisis line to talk with victima of soxual assault and to accompany victims to the hospital and police department. In 1974 the Rape Criais Line oxpanded into the Rape Victim Advocacy Program, adding the prevention/education and referral components. Since then, RVAP services havo continued to expand. Our staff now includes a full-time Director/Rape Crisis Counselor, a full-time Programming Coordinator, a full-time Client Services Coordinator, a half-time socretary and a half-time work-study student. We continuo to operate the 24 hour crisis line. We accompany victims to the hospital, police department, county attorney's office and to many othor places they may need to go following an assault. We also provide peer counseling and crisis intervention which includos short-term, one- on-one counseling. We conduct support groups for adult rape eu~ivors and incest survivors. We make many reforrals to other agencies as well as to local therapists. In recent years we have seen an increase in the number of significant others of sexual assault survivors requesting our services. We assist them in dealing with the impact ,the /", ,aasault has had on their life. We also work to provide them with an understanding of how ,,-'to be a support person to the victim/survivor. We hope to be able to offer support groups to significant others in the near future. The RVAP staff eerves on committeos, boards, and coalitions on tha local, state and national lavel. We consult with area businesses and organizatione on safety iaeues. ,We work on legislative issues that concern the treatment or rights of sexual assault survivors. Each year the RVAP staff presents 50-100 educational programs and workehope. We speak on a wide variety of issuea including rape awaroness and prevention, child sexual abuse, incast, pornography, self-defense and victim impact. We provide training to local p~ofessionals and service providers on sexual assault awareness and victim ,impact isaues. In FY92 we presentad 83 programs to 2,048 people. We sponsored a workahop entitled, liThe Sexual Assault Invastigation: A Team Approach". This waa a training for local law enforcement, madical personnel and victim advocates. As a result of this training, RVAP and the Johnson County Attorney's 'office will be conducting quarterly meetings with law enforcement and medical staff to facilitate an oxchange of ideas and information and asaure sexual aasault survivors in our community the best possible services. In FY92 we saw a dramatic increase in the number of rapea (sexual assaults) reported to RVAP as well as a jump in tha number of crisis calls we receivad. There were 115 rapes reported in FY92, seven of which were gang rapes. This is by far the higheet number of , rapes ever reported to RVAP. This compares to 85 reportad rapes the year before and represents a 35% increase. It is always important to keep in mind it is estimated that only one in ten rapas ever gets reported., Wa experiencad a 26% increase in the number of crisis calls received by RVAP. We received 637 this year as compared to 506 in FY91. oJ We have several activitiee planned for the coming year that we are very excited about. We will be conducting two major publicity campaigna focusing on awareness of RVAP sarvices and sexual assault in general. One campaign will target the University of Iowa and the other the Iowa City, Coralville, Johnson County alP!! We are planning our 20th anniversary celebration which begins in 1993. We will combine celebratory and educstional activities. ~,~tS::) ~5~e " - "'I I , , '- AGENCY Rape Victim Advocacy Program ACCOUNTABILITY QUESTIONNAIRE A. Agency's primary Purpose: The Rape Victim Advocacy Program's primary purpose is to provide advocacy, counseling, information and support to victims of sexual assault and their significant others. We also provide community education and prevention information on a wide variety of issues dealing with se~ua1 assault. --- i I B. Program Name(s) with a Brief Description ot each: Sexual Assault Recovery Sarvices: We provide a wide variety of direct client services. Services include a 24-hour crisis line with phone crisis intervention, in person medical and legal advocacy, follow-up contacts, one-on-one short-term counseling and support groups. / i Prevention/Education: This program includes a speakers bureau that presents programs on sexual assault awareness, sexual harassment, self defense, incest, pornography, prevention and other related topics. We also maintain an extensive collection of books and articles on all aspects of sexual abuse. This material is widely distributed. c. Tell us what you need funding for: We are requesting funding to support staff salaries and benefits. We also need funds to maintain the rape crisis line and individual client services as well as prevention/education component of the program. ' , c D. Management: l. Does each professional staff person have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? RVAP Board of Directors, and ur Student Services E. Finances: l. Are there fees for any of your services? , Yes X No a) If Yes, under what circumstances? We request donations for ,most of our educational programs and workshops. We charge mileage and reques t and honorarium for out of county speaking engagements. , 1..../ b) Are they flat fees or sliding scale X ? P-2 412 "6 r:~ (~l ~~, 045~g '- -", ,-,3. "I , . , AGENCY Rape Victim Advocacy Program c) Please discuss your agency's fund raising efforts, if applicable: Each year we actively recruit runners and walkers to participate in the Hospice Road Races on behalf of RVAP. We also raise funds through donations and honorariums requested for educational programs. We solicit additional financial support through a yearly direct mail campaign. ' Program/Services: Example: A client enters the Domestic Violence Shelter and stays for l4 days. Later in the same year, she enters the Shelter again and stays for lO days: Unduplicated Count I (Client), Duplicated Count 2 (Separate Incidents), and units of Service 24 (Shelter Days). Please supply information about clients served by your agency during the last two comcletebudget years. Duplicated Count Unduplicated Count Duplicated Count Unduplicated Count Duplicated Count Unduplicated Count 4a. Total F. l. How many Johnson County residents (including Iowa city and Coralville) did your agency serve? Enter Years - 7-1-90- *7-1-91- 2. How many Iowa city residents did your agency serve? 2b. la. 2,447 2,173 3a. How many Coralville residents did your agency serve? 3b. lb. 2,423 1,896 4. How many units of service did your agency provide? 4b. To Johnson County Residents 3.092 2a. 2 070 1 767 2,049 1,559 252 283 250 219 3 588 3 576 3,394 5. Please define your units of service. *In FY92 we experienced 'an increase in the number of crisis calls, in person - counseling, and prevention programs. The drop in the number of residents served is attributed to the discontinuation of the Women's Transit Authority. Unite of Service: crisis call, one-on-one counseling, support group session, speaking engagement, legal advocacy, accompanying victim/survivore to the hospital, informational interview 6. Please discuss how your agency measures the success of its programs. Each year the staff and board reviews and assesses the goals and objectives aet out for our program. Included in this review is an examination of statistical reports, fiscal reports, and staff evaluations. The board conducts a yearly evaluation of both the program and director. ,The yearly evaluation solicits input from the staff, volunteers, clienta. university personnel, and community members. Throughout the year we request evaluations ~ from clients and persons attending our prevention programs. P-3 413 'f8Q)a~ J.5fti . .........,,,..., , "'I 'I , -, AGENCY Rape Victim Advocacy Program 7. In what ways are you planning for the needs of your service popula' tion in the next five years: ~! Because the demand for our services continues to increase we have developed a phasod growth plan. We see the need and increasing requests for additional programming, and counseling time. Considering the current economic climate, it seems unlikely we will be able to expand our staff to meet these needs. We have instituted guidelines for prioritizing requests for counseling and programming. We are attempting to expand our volunteer pool, particularly to help with programming. We anticipate adding new and specialized support groups to better utilize staff and yet provide for counseling and support, needs. We will continue to explore other funding options and fundraising. 8. Please discuss any other problems or factors relevant to you: agency's programs, funding or service delivery: We would,like to be able to reinstate the Women's Transit Authority. We have explored many options and funding sources. We do not' believe it is feasible for our agency to reinstate this services without at least a quarter time staff person to coordinate the' program. Our current staff is stressed to the,limit providing services to sexual assault survivors. We will continue to pursue reinstatement but see it as unlikely given the current economic climate. ' 9. List complaints about your services of which you are aware: In our most recent program evaluation, completed in September of 1992, respondents listed a 'lack of community awareness about our services as a weakness. 'Lack of financial resources was also considered a weakness. (~; -' lO. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: ' We do not have a waiting list for our counseling or crisis intervention services. Since implementing our case management plan and referral system two years ago we have been able to meet most counseling requests within a short amount of time. We find it difficult at times to meet all the requests we receive for educational programs. We feel we can accommodate most request, especially those made with adequate notice, within a reasonable time frame. How many people are currently on your waiting list? 0 ll. In what way(s) are your agency's services publicized: Ads, public service announcements, local cable programming, flyers/handouts, posters, newspaper stories, television interviews, brochures, word of mouth, local and national directories, phone book, speaking engagements. I I V 414 \1"'~(' "b~i Cl'~ P-4 ,1,5ft/i ' -, Rape Victim Advocacy Program SEXUAL ASSAULT RECOVERY SERVICES Goal: To provide free, confidontial crisis intervention and recovery services to residents of Johnson County who have been victims of sexual assault or are a support person for a victim/survivor. Objectivo A: To provide crisis intervention counseling on a 24-hour basis to an estimated 350 people who will call the rape crisis line or request emergency medical and legal advocacy. Tasks: 1. Conduct three volunteer training sessions. 2. Schedule two advocates per shift (2-3 shifts per week) to cover the crisis line from 5:00 p.m. to 8:00 a.m. throughout the week and 24 hours over the weekends and holidays. 3. Schedule RVAP staff to cover crisis line and walk-ins Monday-Friday 9:00 a.m. to 5:00 p.m. 4. Hold monthly meetings for volunteer advocates including in-service training. 5. Provide ongoing supervision for volunteers, with periodic evaluation. 6. Schedule RVAP staff to be available to on-call volunteers for consultation and support. Objective B: To provide follow-up services, information and support 'to approximately 60 victims of sexual assault, including accompanying them to the hospital, police departmant, county attorney's office and court. () Tasks: 1. Train staff and volunteers in follow-up procedures. 2. Schedule staff to provide medical, legal, and court advocacy. 3. Provide supervision to staff and volunteers who provide follow-up services. 4. Network with local law enforcement and medical personnel. Objective C: To provide one-on-one short-term counseling to an estimated 50-60 sexual assault survivors and their significant others. And/or provide refarrals to a therapist or an appropriate agency. Tasks: 1. Schedule appointments for individual counseling. 2. Hold weekly case management seseions. 3. Provide staff with continuing education and skills review. 4. Maintain current list of therapists and referrals. 5. Maintain current list of human service agencies for referral. Objective D: To provide support groups to approximately 20 sexual assault survivors. Tasks: 1. Publicize formation of groups and recruit participants. 2. Screen potential group members. 3. Conduct 10-12 group sessions. 4. Provide supervision for group facilitators. 5. Conduct case management. , ',..) 415 ,~ t~~ 025~/l ' -. '~-"" ..',1:., ~'. ., -",-, , " ., ,'. . . I ' . . ' . '~ '/;/. ',", "/~] ,.'Lf',.., "i "I". " ,," "I ' I ' ' ',,, ~::... '_,._ ,", .;'.~, '.': ....<:': : '.....,.f . .:.":. .. .' - Rape Victim Advocacy Program Resources Needed to Accomplish Program: 1. Two full-time paid staff persons r-', 2. Full-time secretary 3. Answering Services 4. Rent a pager 5. Two phone lines 6. Materials for volunteer training and support 7. Printed, resource material for victim/survivors 8. Printed resource material for significant others 9. Office space for counseling (donated) 10. Space to conduct volunteer training 11. Education materials for staff and volunteers (ie. books, workbooks, films, 'and videos 12. Professional liability insurance (donated) \) , ':.\~ C~C"~,,lo,,'1 o v 416 dSflf i , I I I . '-\f I , , '- Rape Victim Advocacy Program '\ PllEVIlNTION/lIDUCATION Goal: To provide educational programming and materials on a wide variety of issues related to sexual abuse. Programs are designed to increase awareness of the problem of sexual abuse, provida prevention ideas and strategies, inform people of medical and legal services available, dispel myths about sexual abuse and sexual abuse survivors, and teach individuals and groups how to offer support to survivors. Objective A: Provide 75-100 educational programs to area schools, churches, servica and social groups, mental health agencies and professionals. Tasks: 1. Solicit speaking engagements from high risk populations. 2. Prioritize and schedule requests for educational programs. 3. Update and distribute printed information. ' 4. Evaluate presentations. 5. Recruit volunteers to assist paid st~ff in presenting programs. 6. Train volunteers to present specific programs. 7. Supervise staff and volunteers doing programming. r, Objective B: Maintain a resource library made up of books, magazines, ' journals, and handouts. ,This informational material will be dis~ributed or made available to approximately 5,000 people. Tasks: 1. Seek out and review informational material. 2. Purchase new material and restock standard handouts. 3. Coordinate a check out system for books and video material, including overdue notices. 4. Create handouts specific to our agency. 5. Recruit volunteers interested in contributing to the resource library doing research or writing. 6. Maintain a filing system f~r handouts. Objective C: Gather local and national statistics to be used to educate the community regarding the frequency of assaults, as well as location, type of assaults occurring, etc. This information is distributed through monthly and quarterly reports and reach thousands of people through press releases. '---' Tasks: 1. 2. 3. 4. 5. 6, Train volunteers and staff how to gather statistical information. Maintain call contact sheets. Inter data into the computer. Complete monthly, quarterly, and year-end statistical reports. Review data to evaluate trends, frequency, and nature of assaults. Make statistics available to the community threw handout distribution, mailings, and press releases. '~ Objective D: To conduct one or two sexual abuse awarenesa campaigns to increase knowledge about the scope of the problem, response to victim/survivors and prevention. 417 ~ll'J~~;, JS'f ......." ,.,' i I , ' " " I I I I j j I : -, Rape Victim Advocacy Program PIlEVl!NTION /EDUCATION (c on t. ) Tasks: 1. Design and print poster series. 2. Contact local radio, tv, and newspaper for feature programs and articles. 3. Design and run educational ads in local papers. 4. Solicit educational programs from the University and community groups. Resources Needed to Accomplish Program: 1. One full-time staff person 2. One half-time work-study person 3. Bookshelves 4. Two file cabinets 5. Brochure racks 6. Xerox and copying supplies 7.' VCR and monitor 8. Personal computer and supplies 9. Office space for resource material 10. ,New (current) books and articles on sexual abuse 11. Training material for volunteers , 12. Stamps, envelopes, check-out cards and related materials 13. Subscriptions to related journ~ls (ie.Violence and Victim) , , . .1,t 'I i ~ ('"'\ '." f'-' I ' ....,' , \...) 418 ..., .'\~".. ~,\~C,~ :J5~'1 " 'I , , 0., 1/1/93 . 12/31/93 4/1/93 - j/31/9~ 7/1/93 - 5/jO/94 X 10/1/93,. 9/30/9~ Betsy Tatro Interim Direct~r I Bonnie !'Ieltz Interim I. ' Agency Name I Amen,can Red Cross Addres!l , '120 N Dubuque 1U1 206 Phone I ~~7-'11q Complsted by I Be tsv Ta tro Approved by Board I #A:;. 1 -r ~ (aut~z;'; Bignature ,- on 9/24/92 , '(date) : /OI13fqJ'~o. i .HUHAa.saRVIC! AGENcY nUDGET FoRM Ci~~ ot corAlville John'oK coun~y City ol'Iow~ City ~ united WAy oE Johnson County CHECK YOUR AGENcy'S nUDGET YEAR COVEll PAllIl Program SummAry I (Ple'se number programs ~o corrBspond to IncomB & ExpenBe Detail, i.G., Program 1, 2, 3, ate.) , ,.-.., , , ,J 2. Emergency Services'! Emergency Services provideS cOl1U'(lunica tionand reunification assistance to military families in emergencies, counselin9, and emergency loans. Disaster services provides emergency food, clothing, shelter and other essentials to victims of natural disasters. Education is also provided i to groups on, how to prepare for a ' natUral diBaster such as a' flood or tornado. 1. Hea1l:h Services I lIea1l:h Services provides lifeBaving and lifesustainino training to individuals to help them prepare, prevent, and respond to ' i emergencies. Training is provided in CPR, First Aid, !'later Safety, i child Care and lIIV/AIDS education. The community also 'receives I training through presentation to youth and emergency services at first i aid stations. Hea1l:h services volunteers also ~lOrJ: at local bloodmobill?r., ! . I i I I I , I I LocAl Funding' Summ~ry ,I 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 :/31/93 3/31/94 unitdd Way 01 john Ion County .- $ 16,000 S 16,000 $17,550 DoGd Not Include Ddliqn&~ed ovg. FY92 'Y93 'Y94 City 01 lowa city $ 4,200 $ 4,200 , ,'5;000 John!on coUKty $ 9,700 '> ~9,7no S 11,000 . city 01 corAlvill! $1,000 S 0 $ 1,500 '-' 419 1 ~~c~~ J56,1 ,. "I , , '.. AGENCY AMERICAN RED CROSS HJtGEr SlHIl\RY ACIUM. '!HIS YEAR am.J::UlIJ IASr YEAR m:\JEmED NEXT YEAR Enter Yoor },gency1s arlget Year -> 7/l/91 - 7/l/92- 7/l/93 - n 1. 'lUl'AL OPERATOO ElJDGEr (Total a + b) 119,870 l2l,l49 133.825 a. cartyover Balance (cash 35,9l8 33.031 33,03l * fran line 3, previous col1.Dllll) b. Inca1e (cash) 83,952 88,118 lOO,794 , 2. 'lUl'AL,EXPENDI'lURES (Total a + b) 86,839 88,118 lOO,794 a. Administration 9,552 9,693 9,694 b. Pl"':jLclllI Total (List Pro;Js. Belew) 77 ,287 78,425 9l,lOO 1. Health Services 32,364 3l, 715 40.829 2. Emergency Services 44,923 46,7l0 50,271 3. 4. 5. f 6. ~ 7. 8. J. mom:; BAIANCE (SUbtract 1 - 2) II 33,03l * II 33.03l * II 33,031 * 4. IN-KIND SUProRl' (Total fran 59,000 60,040 63,l60 Page 5) 5. ~-cASH ASSETS 10,500 lO,500 lO,500 Notes and caments: *The chapter is attempting to maintain a balanced budRet. Reserves will be used .to help the chaptev to relocate. The chapter, according to national standards, must keep 3 months of operatin~ budget expenses in reserves at all times. The $33,03l is not restvicted and it is for general chapter use. ? c./ 2 420 ~~Ct7 ,25f6f ,~, ACIUAL 'lHIS YEAR BlU;t;1J:.1J J\lIDNIS- PRCGIWI mxmJ\M IJsr YEAR Imnx:TEo !lEXT YEAR 'mATI~ 1 2 t. ~~~- 30 287 3o;,n~n 1.446 7,36n 1d.7dd IIi:llrfJ 30 900 a. Jdtt1sot1 Cctlnty 9,700 9.700 , 11,000 1,210 2,310 7,480 b. city of IcMa City 4,200 4.200 5,000 305 1,050 3.645 o. t1l1il:a:l Way d. City of Col:iUvil1~ 16,000 16,3B7 17 ,550 ' 1,931 3,685 11,934 1,000 0 1 ,500 NA 315 1.185 " e. " f. , 2. state, Xed~,l,.j, NA MA MA MA MA a, , ~ol1e NA NA NA NA NA Nil b. c. , ' , d. . . ' , , , 3. CoI1tt1l:Ut1b11S/nlha 0I1S . 21"R~~ ' 21264 , ,.'60Q" 'I. Q/" ..... t :1.8433 g'1n a. ~, ~ ~a~ ~illi 2.929 ~. ,nn 4n?, . 717 ' 7 n~~ ' G<Jitd 3 000 bl o1:l\@!:' tttlI:tilitl:iOhS g.~nA 2n.n~d d,'11 11, ~dd . . '''., 1a.R5l. " '.7n7 4. ~1al ... , ,11' '.771 7,Rd7 R~R 0; , 11~ 1.. ~~1 '. ct. Icf!Ia Road Races 70117 7,273 7,847 858 5.336 1.653 b. " 01 I " 5. Net Ball!!! Of St!I:Vices 14,448 " 25,510 2,671 22,839 NA 18.0,6l, , 6. Net Sall!!! Of Mater1alS 183 192 203 22 181 NA 7. ~ 1,989 1,000 800 88 168 541, .. .., 8, othllt'... ~ ~~ 10,882 9,451 8,l20 NA NA 8.120 90~'-!l1I ~ !onai bisas ~et 10,882 9,451 8,l20 NA NA ~.l20 b, "'- , c. . , 'IDrAL ~ ~~' Illso on 33/ ~52 88,118 100,794 9/694 40,029 50/271 P:ln" " 1 Notes ard . . ~ IEWL ~ American Red Cross 'J 3 421 ~~~. ~~, J.5(J I I , ' ~ American Red Cross ~ Ii:rAtL ACIUAL '1lIIS YEAR rowt:l'tV AlllINIS- m:x;IWI m:x;AAM IAgr 'lE'.M mmx::rMJ NExr YEAR '!IlATIdt 1 2 1. salaries 38,438 34,335 u39,600 4,356 16,200 19,044 2. :l~ BeI1Sfit!! 7,851 6,867 7,920 871 1,663 5,386 3. staff ~~ 641 1,000 1,250 138 262 850 4. Prof~i~ NA NA NA NA NA NA 5. A1bli~Uf?h!l attl NA NA NA NA NA NA oh!l 6. ~ attl ~~ NA NA 500 500 NA NA . 7. Rent **** 3,631 3,708 4,800 528 3,264 1,008 8. utiliUes NA Nfl NA UA NA NA . 9. Tel~ 4,838 5,391 I 623 1,189 3,849 5,661 lO. OffiCI! SUWlies ard 1,020 1,864 H 2,433 208 ,361 :., 1 864- 11. F4littmttt: . . NA HA NA NA NA NA 12. ~~OffiCl! 1,757 1,845 1,937 213 407 1.317 l3.-'- Pr.itll:.fu;f attl A1blicity , 1,855 2,390 2,518 277 529 ,1,712 l4. I.llCal Tt:ll/l!lPOrtllUon NA 300 400 44 84 272 't l5 . ItIS\ttlIl1Cl! NA NA NA I1A tJA N1\ l6. AUllt ' , 550 500 500 55 105 340 rr.-:;;ilt ~hnre 12,600 15,850 16,645 1,831 3,495 11,319 , 18. ot:M1' (spalify) I 10,074 10,577 12,964 I1A 12,964 NA TtU::l4-+-H"~"'Hd1 Md~ 19. ASS~Yt. to cliehtS 2,917 3,063 3,216 NA NA 3,216 20. 494 420 94 Vol. DeVI &ttecog. 450 50 306 2l. Contracted Services *NA NA * 173 NA NA NA 22. .. ~ EllmmJ (~~ al~, 86, 839~ aa ,11e, 100.794 9 ~94 ' 40 R?q ,0 ?71, NotM "....1 *Thelll! ell~ehUeY have now been put in other line items, such as workplace inStrUctor salaries. **Incrertse dUe to health services coordinah9r position increasing to full-time *** Addtional prgram mailing and fund drives **** Increase due to anticipating move to new facility and higher rental costs. ('\ \,.,- L,' 4 422 '~~~~~t ~~8 I , , ' '-, AGENCY nm~r~~~n n~~ rrn~~ ~TARTF.IJ rollTIc.tlS, AC'lU1\L TIns 'iFJIR E{JU;t;Uill % FIE* usr 'iFJIR rnorECl'ED MOO 'iFJIR 0l1\NGE ~i\:lSitiol1 Tll:.1l!/ last: Narre ras!: '!his Next: Year Year Year Ex.niteccot/cQ be hire 1 ,.9 1 27,315 24,000 26,000 5% -- Ilea nh Svc. coordina cor ,72 .5 1 10,395 8,335 11,700 40~ -- Workplace !nscrUccors .95 ~ .,13; 728 1,200 1,900 58% " Total sal.!lr!es Pttid & FIE* - - 1.7 ,1.57,2.l3 38,438 34 335 39,600 15% * F\1l1-TJJ1tl ~'lalel1t: 1.0 '" fUll.:tIiii; 0.5 == half-~; etc. ;m-KIllD summ tJI'lI'AI~ servieesjVollllrt:l!l!t!l volUhceer hours ac$4.75oer hour 50,000 Mat:t!tiaJ. Gcnlll inst. suppl1eSt princino ' 6,000 Space, Ut:i1iB.l!ll, /ltc. lower reh~, classroom 3,000 other: (PIMM !lpl!difY) * 51.040 * 54,160 6~ 6,000 6.000 0% 3.000 3.000 0% '~ ,-,' 'lUl'AL m-KIND SUProRl' 59,000 60,040 63.160 5% *Increase due ~o ne\~ volun~eers woll'l:ing in ~he office and on disascers I , and increased nUll1ber of courses tauRht,. ' , 423 ~~e~l ~~v 'I I , " - , AGENCY ~m~~~~~~ R9~ ~~Q~~ llllIlUI'.f DETAIL ACTUAL THIS YEAR BUDGETED TAX~S AND PERSoNNEL BENEFITS LAST YEAR PRO~ECTED NEXT YEAR (List Ratas far Next year) ToTAL ==> 7,851 6,867 7,920 (' FICA 7.6r} x $39,600 2,941 2,627 3,029 Unemployment Compo , x $ tlA Nl\ Nl\ Nl\ lIorkdr I e Comp 1 , x $ NA lll\ Nl\ Nl\ Retirement , x $ Nl\ NA NA NA Health Ineurance h03.7eer mo.! 2 indiv. $ permo.! family 4,849 4,240 4,B91 , , Dieability Ine. NA ' x $ , NA NA NA Life IneUl:ance $ NA per month NA NA NA otMr ' x $ wel1nesS 61 NA Nl\ How Far Below'the salary Study,Committee1s within r~nge 750 2,883 Recomme~datian is Your Director's Salary? Mont s,of operation During, , Year: 12 ______ d!ys pel: year for years _____ to _____ Hours of Service: 24 hours/day 7 days/weelt ~~ Holidays: vacAtion Policy: Maximum Accrual ~ Hours ~ days per yeal: for yeel:s ~'tO _____ (Director) i5.D~rt days pel: yeal: for years all to , 1 ,yj Ce$, C~Qf~JQat.Or.l. ." .,:=, 7.5 days per year Wol:k Week! boas YoUl: staff FreqUently ~ork More Hours Per Week Than They lIere Hired For? ---H-- YeS No HolI bo YoU Compeneate For overtime? ~ Time off _____ 1 1/2 Time Paid _____ None other (Specify) , Retirement 0 $ 0 /Honth Health thS. rr-$204 /Honth bisallllHy tne. 0 $ n /Ilonl:h Lifa tnSUl:anca -Ll- $ n /Month bsnl:al InS. --4-$-" IMonth vacation bays ~ ~ bays Holidays 7 15 7 I 5 Days Sick Laave 12 12 Days STAFF BENEFIT POINTS Minimum Haximum o " comments: DIRECTOR'S POINTS ARD RATES . n _ .lL.- ? 9 4 ., 7 '~ POINT TOTAL 53.5 .lL- , '-../ 424 6 ~~~~ J5tPS " "I , , , (!n~~oat~ H/A if Hot Applicable) DETAIL OF RESTRICTED FU~DS (Source Restricted ohly--Exclude Board Restricted) A. HamA dt nestticted Fund 903 1. nsstticted by! N~tion~l RRn rrORn AGENcy American Red Cross , 2. SoUtOll df fUnd! N~tlon~l R~n rronn :I. l'UtlldM for which restrict!!d: r.oc~l ninl1ntRr ARRiRtance 4. At~ !hve~tmeht earhings availabl!! for current unrestricted expenses? _____ Yes -X--- No if Yes, what amount: s. Date Whllh testtiotion,became effective! NA 6. DatA wheh r!!strict!on e~ll!res! NA 7. CUttllht ba1anoA of this fund! '1"t fllnnn ~ftRr niRl1ntRI- nCCllrR B. Name dl Rllstricted FUnd' ni~~Qt"r ~nri ~~f"ty 1. nlllltt!cbd by! .1nhMnl1 rnllnty 2. SdUtCA Ilf fUnd! ,TnhMnn r!nllnty 7 425 \~~~~\o ". AGENcY American Red Cross (!"dItld~e H/A it N~~ A~vll~dbl~1 bE1'AtL OF IttS'tlttctlltl rut/us (Y~Ut~~ It~M~tld~ftd oHIY--E~clud~ bodtd Res~tlc~ed) A, Udmn ~l lt~ft~~I~~~d FUhd Local Ptoqrams 1. ~nft~~ltl~~rl bYI Coralville ~. n~Ui:'tJl! III tUl1d I rnr~ 1 \/; 11.. j. ~Ui:'llllllll ttj~ whIch ~I!!IhIc~l!cl! T,nro~1 Prngr~mq ~I Ai:'~ !hVIl8~mI!H~ IldtHIHg!l dVdI1~bll!,ttj~ cUttl!l1~ Uhtes~tlc~ed' expense~" '. . Villi --&-- Nil it YI!!I1 Whd~ dMbUh~! ~I bd~III1I1/!H t!!!I~l:-1tlHIlH bl!t:Hlhlll IlHl!cUftl!! ,My 1 nf ,,~roh f;q...~l y"~r , ~. bdh III1t1H i:'I!!IhItJHbH 1!l!~1tI!!I! ,T""", ~n nf ,,~roh fh...~1 y,,"r 1. ~Ui:'i:'I!H~ bAidHtJll Ilf ~1l1!1 tUHd! NA ,.. . n. HAmil III ~1l1l~i:'ltJ~l!d tUl1d 1. ~/!Il~i:'ltj~/!~ by! ~. n/lUi:'IJ~ III tUHd! j. ~i:'~llft~ t~l:- Wlllcll~Il!l~tl~~l!d! ~ I Au 111lJIllJ~fftnll~ Ml:-1l1Ht;11111lJdillbill t~~ cUi:tl!l1~ Ul1tl:!!lhlc~ed I:!lCpenses? C ~ VtllI ~ Nil tt Ynll, wllll~ dffltlUH~! . ~I bA~1l WIIIIH i:'llll~l:-ltj~lbH b~tJlI~1! Iltt~t~IVdl , '8, bAU Willi" HlllhitJHbfl ~,\!ll1tl!lIl 1. eU~~I!"~ bAidfltJ! /It ~1l1!1 tUHdl .. ,.h~ "".' . " a. NdlllA alltllft~Htl~l!d tUfld 1. ~llll~i:'ltl~ll~ bYI ' ~I g/lUi:'IJIl Ilt tUHdl j. PUi:'lll:l!l1! till:- WhIch l:-1!!lhl~~l!dl 4. Ai:'1I '!"VIlU~I!l!f1~ Ildl:-HIHt;jll dlJAlidbln ttj~ tjU~~I!H~ UHtl!!l~tIc~ed ellpehSes? '~ ~!lll ~ N~ it ~IlU, IIhd~ dMtlUH~1 , , , ~I bA~1I \lIlIlH i:'lIl1~i:'ltj~ltjH blltjftfflll t!ttl!tJ~lVI!I , ';., &. bA~1I 111111" tllll~tltj~ltl" /!R~ltl!~' 1, eUHftH~ bd1dlltj~ tjf ~1I1l1 tUHd' 1 a ~~~t, 'v 426 07S{,f , ,-.., : '. I , , , -, AGE~CV ttlSrOlty AGENCY Ame~ican Red Cross (Uainq ~hin pA~e ONL~, please summarize ~he history of your agency, emphallidlll1 johnSoh county, ~l!l1ing of your purpose and goals, past and 'current aotivities and future plans. please update annually.) The mission of the American Red Cross is to help individuals prevent, prepare,and respond to emergencies. The Johns 011 County American Red Cross carries out this mission through services that are governed and directed by volunteers, consistent with congressional charter/and with the principles of the International Red Cross. The Johnson county Red Cross has been providing our comMunity with humanitarian services relating to health and safety and meetillq l!ml!r~ehcy lIeeds for the last seventy-five years. ' ' , The chapter oontinul!~ to playa vital role in Johnson county1s Emergency 'Plannihg ullit. III the past year ~e have assisted victims of local fires and provided canteen services to firefighters. This past year we assisted fifty-eight (59) individuals who were victims of a disaster. Service td Hi1iblry Families acl:!vity conl:!nues to increase. This past year we have beell involved with helping Desert storm families who are eligible for reimbursement for babysitting or counseling expenses receive this mOlleY. ~his mOlley waS made available by the Department of Defense and Red CroSS staff is designated to interview reservists and do the appropriate paperwork. ' Health !llId Safety classes !Ire still in high demand I and classes are,Hlled a month td six weeks ih advance. Individuals receiving Red Cross health and Mfety traininc:1 increased by 608 people I a 10% increase over ,the '.......?revioUs ye!lr I S stal:!sHcs. " '-" In the oomihg year the chapter will see several changes. The ,chapter will have a lIeW E~ecutive Director and a new Health Services coordinator. ,currehtly ~he ohapter is contracting with the Grant Wood Area Chapter in Cedar ~apids to provide temporary staffing until a new director can be hired. The',chapter will !llso beqin to update all N!lter Safety instructors to the new leAth td swi~ proqram. This is the first major revision in the learn to swim prdqtam in 20 years. In ~anuary 1993 ~he chapter will be introdUoi/l11 /leW Cpn alld First Aid traihihg. This new material is based on the n~ stahdards for CPR traihinq from the Emergency cardiac Care committee's reoommehdatiohp, We will also be working to recruit and train volunteer stAff to assist with office work and to help respond to disasters. The staU !lhd board of directo,rs will also be \~o~king to relocate the, chapter ill the comihg year. The current facilit~ is laclling, security tov'the staff and tvainins equipm~nt. - There have been se'leval recent 'episodes' of individuals comin~ 'tQ the,chapter office and threatenin' the staff' Also, ther e is not enough'room in the closet for equipment to be sec~re, The ' space is limited fov tvaining classes. i I t i ! ~ J P-l 427 b\~~. b~\:)'.x:~l ,1561 , "I , , , '" AGENCY American Red Cross AddOUNTABI~!T~ QUESTIOkNAIRE A. AqAncyls Primary Purpose! ~ To help individuals pr.=pare, prevent, ar.; respond to emergencies. B. Proqra~ Name(s) with a Brief Description of each: 1. >>ealth Services! This program teaches individuals how to prepare, ..prevent, and respond to emergencies by training people in CPR, , '~ir~t Aid, Water Safety 'aM HIV/AIDS edUcation. Thetraihing I?rovides many people with needed job skills. Through our Nat,er Safety program we train youth for summer jobs as lifeguards or ' Water Safety ihstructors. 2. Emergency Services! This program provides emergency commuhication and reunification to military fa~ilies. Disaster Services provides emergency, food/ clothing, shelter, and other essentials tovicUms of disasters. '. . . c. tall us whAt you heed funding for! To maintain/improve, and increase Red Cross emergency and ,health,and , " safety programs for the people of Johnson County. 'r "-' D. Ml!lI4l1alll!!l1t! " 1. boaa aAth professional st~ff person have a written job description? Y!!!l It 110 ~l ts tha Agency Director's performance evalUated ,at least yearly? Yaa It' No lly whom? Board Executive Committee E. rlnAlltaSI 1. At!! thar!! fees fot ~ny of yoUr services? I ' Yaa' It No Al tf VAS, under what dircuiltstances? Ilealth and safety coursen. ~ bl Are they flat fees It or sliding scale Individuals may receive courses at free or reduced fee to pay. P-2 , , ?V is unable 428 ,~~,~ ,15t,8 I , , , AGENcy Amprir.an Ren Cross F. d) ~l~a~~ discuss your aq~r1cyls fUrld raising efforts, if applicable: The chapeer will conduct a direct mail campaign twice a year. A mailing in March will be the annual membership drive and after Thanksgivinq a holiday mailing will be conducted. ~r~gram/SdrViddB! ' t~am~la! A dliarlt ~rlt~r~ th~ bomsstic Violerlce Shelter and stays for 14 day!. LStA~ ill ths ~amA year, ~h~ entBrs thB shelter agairl and stays to~ id daYA! Ulldu~Hcat!ld CoUl1t 1 (cHerlt) t bup1icated count 2 (Separate tllddaltU) I Sl1d UIlH~ tJf Ssrvice 24 (Shlllt!!r baYs). Please supply illttl11tlsHoll about dH~l1bl ~!lrVlld by your agerlcy during the last two ~ bUdeJ~t yMr~.' ... ".,,' .. Enter Years -- FY9l FY92 1. HoW mal1Y uohllSoll coul1ty u. Dut>Hcated * * tA!idfthtd (illdludilleJ IoWa CoUrlt , city Altd ctlralvillA) did lb. UndupHcated your AgftlldY ~ArVs? * * CoUrlt 2lt. DUt>llcated * * 2. HoW mallY !owa city residsllts COUrlt did YOUr agdl1cy serve? 2b. Undut>Hcate~ * * CoUnt ' 3a. DlIt>1icllted * * -- 3. HtlW maltY C~rlllvil1~ count fftdidAhtd did your,agelldY :lb. ulldup1!cated *, * !I!1~A? ' " ~.." ~ . .. coUrlt HoW malty,uhits of serviclI 4a. Totll1 *~20,292 14,949** 4. 4b. To uohnsorl did YdU~ !gAltdy provide1 * * ............., ..' ... . county Residents - ~. ~l!1AdA dllfihll your uhits of slIrvid!!. Ullit of Service! One per~on served b~ taking a' training class, receivillg assi!ltallCe ill colltacting military personnel with emerqehdY communications, receiving disaster assistanc~, a unit of blood collected, and an information and referral call. . 6. ~1~adll disdUsS how YoUr 4gehcy measure~ the success of its programs. 1. By the number of certificates issued for training classes, and by the evaluation sheets completed. 2.' By the number of units of blood collected. 3. By the number of clients and by the type of service provided. , This il\~q);J11i1Ho" ill nol: available and was previously estimated, "11,264 o~ these i~dividuals were services I:hrough information and referral '-' calls. For IT 92, 6.025 of these individuals are information and referral clients. (~he chapter is working on securing a computer system and pro~rams that would make it possible to track these s tatis tics. ) P- 3 429 '\~'\~ \' ~ :.>>r). J.5'Y " .. ' i I , , '- AGENCY American Red Cross 1. In wha~ ways are you plahrting fot ~he needs of your service popula- Htlh in ~hEl hlllC~ flv!! yllats! ' " , /'"'. ^ feasibility Study is being conducted by the National organizati i i:o evaluai:e i:he elCi:eni: of Red Cross services in Johnson County. , ' The chapter will be dedicai:ing its financial and volunteer resoUrces to insure i:hai: we are providing i:he services chapters mUSt and should provide. Those services are disaster planning, 1 preparedness 'and education, prompt relief to victims of major disasters, emergency communicai:ions for military families, internaHonal !:racing services I prompl; relief i:o victims of " !lingle family fires, firsi: aid, ern, w.\i:er safei:y, and "IV/AIDS ' , educelUon. ' d. 1'1l!4!lA disdu!ls any Othllt ptoblemll or factorS" relevani: to your a~andylg ptogta~s, fUnding ot llervide delivety: curreni:ly the chapter ls wii:houi: any full i:ime si:aff. We are con!:ratlUng with the Grant Hood Area Chapi:er i:o provide i:emporary si:affing, The chapter is requesting addii:i6hal funds in order i:o increase i:he lleaHh Services coordinai:or posiHon i:o full time. This will enable l:he chapter i:o increase i:he number of health , setvice!l coUrse l:aUghi: and increase our abilii:y i:o generai:e' revenue. 9. tint tlo~plaihl:s elbou~ yoUt lletvices of which you are awarel Leick of qonvehieni:.parkihg Leick of haridicao access l:o office and classroom Clelsse!l full and i:oo long a wail: i:o nel:l: class c 10. b6 YtlU havll a wail:ing lilll: ot helve you had l:o turn people away for , ladk tlt abilil:y l:o ll!!tVEI l:halll?' Whel~ measures do you fe!!! can be ,l:Aka" l:d t!!!!olva l:hin ptoHla~! ~here ill al!lways a weliting lisl: for individuals i:aking classes. To resolve l:his problem we are increasing the number of classes and ' ihtlreasihg ~he number of voluni:eer insi:ruci:ors. 11. , UtlW ~ahY plloplEl at!! curtenl:ly oh yout wai~ing lisi:? " :J:h~~ l\ulI\bali Vi\lI~a~ thllQughQut the IBM I 1" what way(!!) at!! your ftg!!hoylll lletviCElIl publicized! NeW!!papet ~nd Radio with pUblic service announcementS Health Fair!! communitY Presenl:ai:ionll 33 ~ i ,--,' P-4 430 'i~~J~~ ~ ._.1. 'I 'I , ' AGE~CY GOALS FORM '""" J Agenoy ~ame Johnson county American Red Cross ~ame of program Healch and Safety Services Year 1993-1994 HEALTH StRVICES ~ROGRAM Goall To provide li~esavihq and lifesustaining training and in~ormation co individuals to help chern prevent, prepare and respond co emergencies. In fiscal year 1993';1994, provi1e CPR, First Aid, and Water Safety training co a proj~cted 5,373 individuals. ObjecHve At Tasks! , 1. Increase healch services coordinator position to ful1 time. ' 2. Train an additional ten CPR and First Aid insCrudcors, 3, Provide class informacion co local newspapers and radios on a monchly basis. ' 4. Increase che number of worksites providing training to employees by 12 worksices. ObjecHveBI , In fiscal year 1993~!994, I?rovi.de che Basic Aid Training course to a projecced 783 local 3rd, 4th, and 5th grade lltudencs. 1. conduct ac least 1 Basic Aid Training Instructor course co train at least' 6 individUals. 2. Send all Johnson countyelemencary schools ' , informacioh abouc che Basic Aid Training program. 3., Work wHh boys altd gir1s clubs to include Basic Aid Training ilt cheir training programs. Tasksl , " ResourcsS Hssded cd '^ciddl1\Plish Tasks 1. Full ti~~ hsaich services coordinacor 2. 16 ItSW c~tt, Firsc Aid or Basic A!d Training instruccors. 3. Ons addtidltal workplace inscrudcor 4. suppliss for classes, such as wotkoooks, tests, certificates, manicins, etc. ' 5. Matksciltg,liceracure COSt of ~rogral1\' FY ~m FY 19~4 m'ns $4~ 829_, * ~qChe~~e que ~Q ~ull t~m~ h~lth, ~e~y~c~~ CQQhq~n~tQh Anq ~q ~nChe~~eq nu~h~ o~ CQuhije ~~t~h~~l ~Q~'~nc~~~~e4 nq~he~ 'Q~ 'Cl~~~e~1 " . . ". . .. '. '-" 431 P-5 ~~\&) 'lC, (ft. ! , 04JW6 . "".,., AGE~CY GOaLS FROM ~ohnson County American Red Cross . ....,.,...., \ _ 1 ."T"'O -.. - .- - --- -- Name of Program Emerqency Services Year 1993-l994 EMERGENC1 SEIWICES PMGRAM Goal! To provide free, immediace, cons is cent emergency assistance co disascer viccims and'milicary families in Johnson County. Also to provide follow-up or ongoing support services co che above. objective Al Ih fiscal year 1993-1994, recru!t and train five new volunteers for emergency servicel. Tasks! 1. Recruit and traih three volunceer caseworkers to respohd to fires ahd other disasters on a 24 hour basiS. 2. Recruit and traih two service to military families caseworkers to provide emergency services when the chapter office is hot open. 3. Hold quarterly emer~ency services meetings which will serve as ongoin~ trainin~ and sharing sessions. objective B! In fiscal yeab 1993-1994, develop a community resource contact manual to aid in accessing ocher services available in the community. ' TaskS! , 1. ,Review and compile informa tiOl' from other agencies' newsletter, neWspapers, etc. 2. Make and maihtaih contacts with ocher agencies to e~chahge information and brochures. Objective CI In fiscal year 1993-1994, make contact with at leasc 40 churches, schools, other orgahizations, and businesses to promote Red cross Emer~ehcy Services. 11 Seha 20 letters to churches, schools, and organizations to offer informatiofi, ahd/or a speaker to increase awarehesS ahd to rbrmualte agreemehts for disaster shelters, meeting rooms, or exchan~e or services. ~I Sehd 20 letters to businesses such as hotels, food and clothing stores to offer ihformacion and requesc dOhatiohs ahd discount~ for the cliencs we serve. Task!! I Re!!ourcl!!l"Needed to ACcomplish Tasks 1. riv~ ~eW volunteers 2. arddhut~~ and dommUhity educatioh materials 3. ~Rt~4 ottice ~u~plies such as letterhead and envelopes 4. One addtidnal ~ager for staff and volUhteers on call after hours 5. TWo ~hdne liheS ~ 6. Training Materials for heW VolUhteers 7. Notebook~ fo~ referral books and for each volunteer Cost of proqrnm FY 1993 $46,710 FY 199'4 ' $50,,271 p-6 ,. ! , , , r\ \ ' r , ' '-, , \...,.' 432 1~~& cJS6,; ..' I , , -., HUMAN SERVICE AGENCY BUDGET FORM City of Coralville ~ Johnson county City of Iowa City \ United Way of Johnson County Director Nancy Spalj CHECK YOUR AGENCY'S BUDGET YEAR Agency Name Address . Phone completed by I Joan Buxton Approved by Board ~ ._\;::l. ~ *___ , (j(aUtho~ signature) on 9/24/92 School Children's Aid 509 S. Dubuque, Iowa City, IA 319-339-6800 1/1/93 - 12/31/93 X 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 (date) COVER PAGE Program Summary. (Please number programs to correspond to Income & Expense Detail, i.e., 'Program 1, 2, 3, etc.) 1. 2. 3. 4. 5. r-., 6. 7. 8. 9. Glasses - provided for school-age children in Johnson County in need of financial" assistance. Clothing for individuals - provided for school-age children in Johnson County in need of financial assistance. Medical - provided for school-age children in Johnson County iri need of financial assistance. Dental - provided for school-age children in Johnson County in need 'of financial" , assistance. ',< Medication - provided for school-age children in Johnson County in need of financial assistance. , ' Miscellaneous - payment for needed x-rays, supplies"etc. Clothing for school emergencies - ~upplies of clothing to be kept in each school building. ' School supplies - supplies of paper, pencils" scissors, paints, etc. Classes - registration for pregnant students to attend childbirth classes offered by Mercy Education Center 'and other classes to meet students' needs. Local Funding Summary 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 S S S 6500 6500 6500 FY92 FY93 FY94 S NA S NA S NA S NA S NA S NA S NA S NA S NA 433 1 J5'Y , ~ i United Way of Johneon County -- Does Not Include Deeignated Gvg. City of Iowa City Johnson County City of Coralville 'oJ .....~ .. ~ ,J ....~ '.. BJIX;Er SlHWlY AGENCY School Children's Aid ACIUAL u.sr YEAR '!HIS YEAR ImJECmD Enter Your h;rency's aJdget Year => 1. TOrAL OPERATING !llIlGET (Total a + b) a. carryover Balance (Cash from line 3; .'previous colUl1Ul) , ' 1991 1992 1 2 $12 847 $15 822 1 2 2,592 2,255 b. Incane (Cash) 2. TOrAL EXPENDITURFS (Total a + b) 10 255 13 567 10,592 12,550 a. Administration b. Prcgram Total (List Frogs. BelCM) 10,592 ' l'glasses 2,779 2. individual clothing 2,556 3. medical 1,970 4. dental 90 12,550 4,500 2,000 2 500 100 5. medication 6. emergency clothing 7. miscellaneous 1,209 1 200 749 600 193 150 8. school supplies 712 1100 9. class registration 334 400 II 2,255 2 II 3.272 3 /I 3. ENDlllG Bl\IANCE (SUbtract 1 - 2) 4. IN-KIND SUProRl' (Total from Page 5) 5. NON-cASH ASSEI'S 5 5 4 761 NA NA Notes and CCmnents: WDGEl'ED NElcr' YEAR 1993 3 14 197 3 3,272 10 925 13 650 13 650 5 000 2 500 2 500 100 1 400 600 150 1000 400 547 4 " "I , , (\ , --- L 5 1. Includes $1294 balance in Sterba Estate Fund 2. Includes $1405 balance in Sterba Estate Fund and $850 in general operating fun 3. Includes $942 balance in Sterba Account 4. Includes $200 balance in Sterba Account 5. Reflects amount gained in School Children's Aid account at Kids Stuff by resal of donated used clothing and amount of reduction of fees for medical evaluatio s and in the cost of glasses 2 ~~"e~ 1 ,-) 434 otfP:j DlCll>IE !:mill. AGENCY School Children I sAid , .-'. AClUAL '!HIS YEAR IRI.iJ:;!W ArMOOS- Pro:lRAM PImW1 usr YEAR mm:crEO NEXT YEAR TRATION 1 rdirldual 91 92 93 ,10 '000 ot ng l. Local ~ Sources - S~ .250 $6 500 $6 500 N/A ~? ~nn ~Ionn T,;..t- ~1,"", a. Johnson County b. City of Iowa City c. United Way 6,250 . I. . 6,500 6,500 2,500 1.000 d. City of COralville e. " f. 2. state, Federal, N/A N/A N/A N/A ' N/A . -T,i..t- !,;;!lnw Il1A a. b. . c. d. 3. Contribrt:ions/I:\mations , 3.542 6476 4.000 N/A 2 000 1 500 a. Umted Way , , , Desi""-"ted Givim 1,487 1,976 1,500 500 ' 1 000 b. other COntribrt:ions * , 2.055 4.500 2.500 1 500 500 4. Special Events - N/A T:i~~l,"", ' 346 560 400 a. Iowa City Road Races 346 560 400 b. c. 5. Net sales Of Servlces N/A N/A N/A N/A N/A N/A 6. Net sales Of Materials N/A N/A N/A N/A N/A N/A 7. Interest Ir1c:c:ma 117 28 25 N/A 8. other - LlSt l3e.low N/A .. 0 3 0 a. Rebate 3 b. c. 'lU17IL JllO:l.!E (Show also on $10,255 $13,567 $10,925 N/A $4,500 $2,500 P;,no " lineJbl ~ .,J Notes and COlra1'ents: *!ncludes one-time gifts 435 ~~ C~.::. 3 025'f - I , , , , I i , I I I , ! i , I' 'I I , (continued) ffi:GRAM ffi:GRAM ffi:GRAM l'RCGRAM l'RCGRAM l'RCGRAM 3 4 5 6 7 8 Hedical Dental ledication E merg.Clo. I iscell. chool Sup 1. La:a1. E\l1xlirq Sources _ : -List_Below $ 2,000 0 $ 500 $200 $50 -1200 a. Johnson County b. City of Iewa City c. United Way 2,000 500 200 50 'I. . 200 d. City of 'Coralville e. (' I f. 2. State, Federal, -, , inn" ~st a. , b. c. d. 3. Contri.l:lJti.ons/Donat1ons ., 100 400 a. United Way , " Desi<mated Gi'Lincr , , b. other Contributions 100 400 4. Special Events _ , , _List_BelCM 400 a. , rewa City Road Races , 400 b. c. 5. Net Sales Of Servlces 6. Net Sales Of Materlals 7. Interest Incorre 25 8. other - L1st Below ~n " a. b. c. 'lWU. nmtE $2,400 $ 25 $ 600 $ 200 $ 50 ' 600 nmtE r.mm. AGENCY School Children r sAid r r" \".,: , I V Notes ard CormrentS: ~~~~ . 436 3a J5'f! ~:.... " " , ,I I , ' ~, AGENCY School Children's Aid " (ccntinued) ~ m::GRAM m::GRAM m::GRAM m::GRlIM m:xl!Wl I~la~~ , , l. IDcalIb~ ScUrCeS - ' , T,;d- , $50 , a. Jchnson co.mty b. city of IOII'a city c. Unite:i way $50 , ". . d. city of' CoralVille e. I, " f. , " 2. state, F~,l . _ ld- , " a. , ' , b. c. , , d. ',' " 3. ons/DJnations , I a. 11n1te:i Way oesinMte:i GivilYt ' , b. ot:her contrib.1tions " 4. Special Events - , TA<:fo 1b1,..., , ' ' a. IOII'a city Road Paces b. c. 5. Net sales Of 5erVlces N/A 6. Net sales Of Materials N/A 7. Interest !J'lcaOO 8.~BeltW N/A ,ul__' a. b. c. 'lU!1IL nmIE $50 nmlE IEOO:L ,';', ,-., , '-../ Notes ani caments: 437 3b J.5,1 ~.'!t." O~)c;>:1 -, AGENCY School Children's Aid ACIUAL '!HIS YFAR BJlXiEIT'ED ArMINIS- m:x;RAM PRCGRAM IAST YEl\R IroJEC1'ED NEXT YFAR TRATION 1 indiJidua 91 92 93 fl~~!=lp.!=l clothing l. salaries NIA NIA NIA NIA 2. Enllloyee Benefits and Taxes NIA 3. staff Developrent N/A 4. Professional eonsu1tation $2.060 $2.600 $2 600 5. Publications and SUbscrlntions NIA , 6. l)]eS and Memberships NIA 7. Rent NIA 8. utilities NIA 9. Telephone NIA lO. Office SUpplies and . Postaoe NIA 11. EqUiprent NIA ~ 12. EqUiprent,tOffice NIA , Mai.n1:enan!;;g l3. Pri.ntitY:J and Publicity NIA , " ,'. ,. l4. Local TranspOrtation , I NIA , 15. Insurance NIA l6. lI1ldit NIA l7. Interest NIA 18. other (SpeCify): , Financial Assistance $7,627 $8,700 ' , $9,900 $5,000 $2,500 19. Hiscellaneous 193 150 150 20. School Supplies 712 1,100 1,000 21. 22. , 'lWIL EXl'fll5ES (ShcM also 1$12.550 $13.650 nn 1)0".., 1in,;"" ,,,, gJO 592 NIA $5 000 $2.500 Notes and ccmnents: , EXPE1lIIDURE lEOOL 4 438 r, ,.-., "'-, \....-' ~~'?-,~r.> " :I.5(g~' ,. 'I I , EXPE1IDI'mRE IEOOL AGENCY School Children's Aid " (continued) HmWl HmWl HmWl HmWl HmWl m:GRAM 3 4 5 Emer~ncy 7 chocl! fledical Dental fledica~inn Clnrhing Mi~,.. upplies l. Salaries 2. ~loyee Benefits , ard Taxes 3. staff Developrent 4. Professional $2 500 ~100 tion 5. Publications ard . ons 6. Olas ard ~ps , , 7. Rent 8. utilities 9. Telephone lO. Office SUpplies ard " B:lstatTe . 11. Equipaent ,'.','." Bm;hase/RFlntal 12. EquipaentjOffice - , ' , Ma~ , " l3. Printi.rq ard Publicity l4. Local Transportation , '..,' 15. Insurance , I,.., " , , l6. Audit l7. Interest: , , l8. other (Specify): , Financial Assistance $1.400 $600 , 19. fliscellaneous $150 20. School Supplies $1,000 2l. 22. 'lUl1.L ~ (~ also --c-c ~" lhtTft' ~.... $2,500 $100 $1,400 $600 $150 $1,000 Notes ard Cements: 4a ,''-, , ,J ~ ~)C~.~ 439 J:U_ " " " , ' '-. 1,GENC'[ Schonl Children'. Aid EXI.'nm'lUllB IErAIL (continued) RmWl RmWl RmWl RmWl RmWl ImlRAM 9 Classes l. salaries 2. ~loyee Benefits " and Taxes 3. staff Develcpoont " 4. Professional , . 5. Fublications and ens 6. Dues and Memberships " - 7. Rent , 8. utilities 9. TelepJone " lO. Office SUpplies and , ll. FqJipoont , 12. FqJipnentjOffice " "'" , '" l3. Printing and PJblicity . , ' l4. local Transportation " , , 15. :rnsurarx:e l6. Audit " " , l7. Interest , l8. other (Specify): Financial Assistance $400 19. , Miscellaneous 20. " School Supplies' , 21. 22. 'lUl7IL E:XImID:l (ShcM also MOO fin P:ln.. ,. 11......' 'hI Notes and caments: h , , ,.... -,' r 4b 440 ~~c~) :J.5($' 'I I , , -. AGENCY School Children's Aid SAIARIED ro<lITIONS -~, FTE* AClUAL IAST YFAR 91 'IRIS YFAR mm:c:t'ED 92 WOOETED NElCI', 'iEAR 91 % aIANGE , Position Title/ last Name last 'lhis Next Year Year Year --- --- --- . ! Total Salaries Paid & FTE* --,. - - MlLMlLMlL N/A N/A N/A N/A * Ml-'l'ime Equivalent: l.O = full-time; 0.5 = half-time; etc. RES'IRTC!I'RJl FtJNI'lC;: (Complete Detail, Pages 7 ani 8) Restrict:e:l by: Restrict:e:l for: N/A ,~, MATaIING GIlAIm; GrantorjMatched by: N/A IN-KTNn SUPR'lRl' DP.I'A TI. ServicesjVolunteers 84 hours at $20.50/hour $1,722 $1,834 $2,310 26% Material Goods - donated used clothing 5 5 , 5 .', sold by Kids Stuff 656 500 '600 ' 20% Space, utilities, etc.- secretarial, postage, supplies 2,000 2.100 2,200 5% other: (Please specify) 4 miles/week @ 28C/mile 47 47 47 0 Reduction of charges for glasses and 6 6 6 '--' professional_ consultation fees 336 479 528 10% 'rorAL IN-KIND SUProRr 4,761 4,960 5,685 15% 5 Reflects amount gained in School ChildBen's Aid account at Kids Staff by resale of donated used clothing. 441 ~ ~(\\I\eflects amount of reduction of fees for medical evaluations and in cost of glaeses. ~","JQ " ~$" AGENCY School Children's Aid BENEFIT DETAIL THIS YEAR BUDGETED PROJECTED NEXT YEAR ACTUAL LAST YEAR TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ==> N/A N/A N/A FICA % x $ % x $ Unemployment Compo Worker IS Comp. % x $ Retirement % x $ Health Insurance $ per mo.: indiv. $ per mo.: family Disability Ins. % x $ Life Insurance $ per month other % x $ How Far Below the salary study committee's Recommendation is Your Director's Salary? Months 0 Operation During Year: Aug~Juiie Sick Leave PoliCY: Maximum Accrual _ Hours ______ days per year for years _ to - Hours of service: 8-4 ______ days p~r year for years _ to - Vacation policY: Maximum Accrual Hours ______ days per year for years _ to - Holidays: days per year days per year for years to ------ - - Work Week: Does Your staff Frequently Work More Hours Per Week Than They Were Hired For? Yes No ------ ------ How Do You Compensate For Overtime? _ Time off _ 1 1/2 Time Paid _ None _ other (Specify) DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Minimum Maximum Comments: Retirement ______$ /Month Health Ins. ______$ /Month Disability Ins. ______$ /Month Life Insurance ______$ /Month Dental Ins. ~$______/Month Vacation Days ______ ______ pays Holidays ______ ______ Days Sick Leave ______ ______ Days POINT TOTAL ------ 6 4i~'~f ~.lfI:. 0, i , , (~"") i ...-' I , \ , I I I , I i I 1 ,,-,/ 442 d25(Pf: ". AGENCY mSTORY AGENCY School Children' sAid (Using this page ONLY, please' summarize the history of your agency, ~ emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) , , School Children's Aid was established as a private corporation in 1959 by Frank Bates, director of health md physical education, for the Iowa City Community School District. With the school nurses serving as case finders, health services such as dental care, glasses, ' : and clothing were provided to students in need of financial assistance. In August of 1971, School Children's Aid became a member agency of United llay of Johnson County. Our purpose remains to provide financial assistance for the pu~chase of nealth services (medical, . '(.'" ,.. :. dental, glasses, clothing) for identified school children who have ,health problems that would interfere with the successful participation in the school program. See Agency Program , Goals and Objectives Statement, page P-5. r--. , \........../ '~ 443 P-l ') ~:1 ~... \,Q/\.:I >-';" J5'H I , 1 I I j I I I j, I I I I I I . ':'1 I , ' i I I I I i , I i ;, . ".' ""1 I " , , AGENCY School Children I sAid ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: r-', To provide assistance (medical, dental, glasses, clothing) for needy school children that will result in the student's more successful participation in the school program. B. Program Name(s) with a Brief Description of each: 1. Glasses provided for school-age children in Johnson County in need of financial assistance. 2. Clothing provided for echool-age children in Johnson County in need of financial assistance 3. Medical provided for school-age children 'in Johnson County in need of. 'financial assistance. 4. Dental provided for school-age children in Johnson County in need of financial assistance. 5. Medication provided for school-age children in Johnson Co. ,in need of financial'assistance. 6. Miscellaneous payment needed for x-rays, supplies, etc. 7. Clothing for school emergencies - clothing supplies kept in each' school building. 8. School supplies such as paper, pencils, etc. 9. Child birth classes for pregnant students and other classes to meet students' needs. :, " C. Tell us what you need funding for: To meet the health needs of school-age children in Johnson County by providing clothing appropriate for 'the weather; medical and dental exams with follow-up care; medication, glasses, etc. r. V , D. Management: l. Does each professional staff person have a written jOb description? Yes 'x No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Superintendent of Iowa City Community School District E. Finances: l. Are there fees for any of your services? Yes No 'X a) If Yes, under what circumstances? b) Are they flat fees v N/A or Sliding scale N/A ? , P-2 444 ~~c.t~ e:lS{,8 '- ""' , AGENCY School Children ," Aid c) Please cj.iscuss your agency'S fund raising efforts, if applicable: During the United Way Campaign, employees are reminded of the help SCA gives to school-age children in the district. F. program/Services: Example: A client enters the Domestic Violence Shelter and stays for l4 days. Later in the same year, she enters the Shelter again and stays for lO, \lay.s: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents).., and units of Service 24 (Shelter Days). Please supply informatlon about 'clients served by your agency during the last two comolete budget years. " Enter Years - la. Duplicated Count' lb. Unduplicated Count l. How many Johnson County residents (including Iowa city and coralville) did your agency serve? 217 204 Duplicated Count Unduplicated Count Duplicated Count Unduplicated Count 4a. Total 2a. 2. How many Iowa ,city residents did your agency serve? 95 2b. 121 3a. 3. How many Coralville residents did your agency serve? 37 47 3b. 217 204 4. How many units of service did your agency provide? 4b. To Johnson county Residents 217 204 5. Please define your units of service. A unit of service is defined as an interaction with a Atudent that provides intervention (evaluation and remediation) of a health need. 6. please discuss how your agency measures the success of its programs. '0../ The measurement of our program's success is somewhat subjective. There is an increased number of client referrals from other United Way agencies and the Departm~nt of Human Services. Additional funds hav~ been donated by other philanthropic groups and private individuals. The number of clients served hSA increased. Their responses are positive. 445 P-3 ,;.s~i \l~~)~.~ .. '.1 , , ' " , AGENCY School Children's Aid 7. In what ways are you planning for the needs of your service tion in the next five years: popula- ."^ ! ' a. Continue identification of need b. more promotion of School Children's Aid to employees c. consistency of promotion at each school building d. continue to use volunteers to assist with program, especially with seasonal demands 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: a. time and personnel constraints b. transpo~tation of students to medical and dental appointments can bea problem to arrange 9. List complaints about your services of which you are aware: a. Time a nd personnel limitations may cause delay in delivery of service. lO. Do you have a waiting list or have you had to turn people ,away for lack of ability to serve them? What measures do you feel can. be taken to resolve this problem: ' Because of the number of requests for medical services, the dollar amount for clothing is limited. How many people are currently on your waiting list? none ll. In what way(s) are your agency's services pUblicized: a. United Way publicity b. Formal and informal presentationa to school faculties c. reminder of Hospice Run ,in school district Communicator d. word of mouth P-4 . ""I 'I , , " I ......-. .J' 'i" ! ; u 446 \) \ "~' ,:\CH:....,;) ~5'f .~.":~"".'-.>i_':.; o?5ftJl: ; '-.., School Children's Aid Year 1993 GOALS ~ To provide financial assistance for purchase of health services for identified school children who have health problems that would interfere with full participation in the school program. Objective A: In 1993, provide for the health needs of at least 190 school-age children in Johnson County. Task 1: Increase knowledge of school personnel of School Children's Aid and its purpose by both formal and Informal contacts. Task 2: Continue to provide to all school personnel,' a listing of health problems ' that would impact a child's optimal functioning In school. ,. ' Objective B: In 1993, work with the Iowa City Community School District volunteer. , coordinator to continue to develop volunteer involvement with our program; Objective C: In 1993, Increase alternative funding from outside resources. Task 1: Encourage Hospice Race participation by more Iowa City Community , School District staff. Task 2: Apply for funds .from churches and other programs. Resources Needed to AccomplislLProaram ~ 1. brochures describing School Children's Aid services for school personnel 2. handouts listing health problems that impact a child's education 3. brochures to help solicit funds Cost of ProQram 1990 $ 10,167 1991 10,592 1992 12,550 estimated ,,,../ 1993 13,650 estimated 447 '~~ ~w~ P-5 " ""'-'..,~, '"^,,,,:,,;, " 'I , , ' , ! , i , j , ,! ) i , I i I 1 i i I I , i ! , ", , , , '.. HUMAN SERVICE AGENCY BUDGET FORM City of Coralville Johnson county City of Iowa City United Way of Johnson County Director Dr. Howard J. Cowen CHECK YOUR AGENCY'S BUDGET YEAR Agency Name Addrsss I Phone Completed by Approved by Board 1 r, 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 X 10/1/93 - 9/30/94 IO~/Z-17...." (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Our agency has traditionally been composed of two programs which work together to provide dental services. The Geriatric Mobile Dental Program provides comprehensive dental care to residents of 15 long-term care facilities in five counties surroun~ing and including Johnson County. The program now serves four nursing homes in Johnson County. The Mobile Dental program operates on a rotational schedule with approximately '12 months elapsing between a visit to Johnson County facilities. To maintain continuity of care, a preventive maintenance program (i.e. cleaning and fluoride treatments, etc.) is offered to participating nursing home residents every 6 months. The Portable Outreach Program will continue as an extension of our mobile dental program'to see various populations whose access to care is difficult. This may include the homebound, nursing home residents needing care inbetween e, GMU visits, hospice patients and the homeless. The Special Care Clinic (SCC) provides complete dental services by specially trained staff at the University of Iowa College of Dentistry. It is designed especially for the care of the elderly and medically and mentally complex adult. Assistance is provided in arranging transportation and financial support for the patients if needed. We are requesting United Way funds to provide dental care to the residents of the 4 participatin~ Johnson County nursing homes, patients seen in the Special Care Clinic and patients seen in the Portable Outreach Program who could not otherwise afford to have needed dental treatment. Local Funding Summary : 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County -- S 6,000 S 10,000 S 10 ,000 Does Not Include Designated Gvg. FY92 FY93 FY94 City of Iowa City S S S Johnson County S S S 3,000 City of Coralville S S S v 1 448 "~l '...~ " ",fl, \!~ 1"(''\,' '" 'fI' ... ,15'(: I " , ' AGENCY Spocial Care Program IJ:lIX;El' 5lHIARY ACIU1lL '!HIS YEAR IlllX>t;WJ oor YEAR , ~ NEXT ' YEAR ,"'"' 7/1/91- 7/1/92- 7/1/93 Enter Yoor 1.qercy's axlget Year => 6/30/92 6/30/93 6/30/94 l. 'IOrAL OPE:RllT:Im B1IXlE1' 15,343 16,718 15.568 (Total a + b) a. carryover Balance (Cash (1,034) 2,368 1.718 b:an line 3, previous ccllll1Tl) b. In:ane (Cash) 16.m 14,350 13,850 2. 'IOrAL EXPElIDI'lURES (Total a + b) I 12.975** 15,000 15,000 ' I a. Administration 0 0 0 i I , b. PItqram Total (List Prcgs. BelCM) 12. 975 15.000 15.000 ! i 1. I Dental Services 12, 975 15.000 15,000 I 2. i i 3. I I, 4. I 5. ,- 6. 7. 8. 3. ENDING BlIIANCE (SUbtract 1 - 2) 4. IN-KIND SUProRr (Total b:an Page 5) 5. NCN-cASH A9SEIS Notes am Ca1Inents: * This is general operating funds ' ** This includes: 1) 5165. to Special Care Clinic and nursing home residents 2) 4650. to Homeless Persons 3) 3160. to Johnson County indigents 1/ 2.368 * II 1.718 II 568, ,-,,' 449 2 .~~)~)~~ 02SflI' 'I I , AClUAL 'IHIS YEAR IJJDGEI'ED ArMINIs- m:GlW! mxw.M IAST YEAR ProJECTED NEXT YEAR 'IRATICN 1 2 l. I.ocal So.Irces - 15,500 13,000 13.000 13,000 r" T,;<rl'. ~1...., , a. Johnson O:llmt:y 3,000 3,000 b. City of Iewa City c. united Way 7,500 LO , 000 10,000 10,000 d. City of COralville -- e. Gannett Foundation 5,000 . f. Johnson County DHS 3,000 3,000 * 2. state, Federa1Jst ~, . -T, 1"" a. b. c. d. 3. Utfons/~tions 423 900 400 400 a. U1Uted Way rim 423 400 400 400 , Desianated Giv b. ~ Contrfrutions ng 500. St. Mary s Sacrificial Giv 4. Events - 454 450 450 450 -List a. Iewa City Road Races 454 450 450 450 b. c. 5. Net sales Of Servlces 6. Net sales Of Ma s 7. Interest Irxxme 8. other - .eM "i..... a. b. c. I 'IDmL IN<l:m (Shew also on 16.377 14,350 13,850 13,850 I Pam" 2, 1;"" ihl nmm IEWL J!Q;NCY Special Care Program ,r-- -~ Notes and~: * Funding requested directly from county for FY 94. 3 '-' 450 ";.1 'I"!. ': ,=.':t"c,;...e:J c:JS1J ,. I I , -, EXJ.lE1lJJl'mRE IEOOL PmlC'l Special Care Program \. AClUAL 'l1IIS YEAR 1!lLuJ:;.L:l\lJ AIMINIS- J?ro:iIW.j ffi:X;RAM IAS'l' YEAR mlJEX:TED 1m YEAR 'lWa'Ictf 1 2 l. salaries 2. El1ployee Benefits ~~ Tijyp,:: 3. staff reveJ.cpoont 4. Professional ,..,.",..,1 tati nn 5. E\1blications an:i , 6. Dues an:i Memberships 7. Rent 8. Utilities 9. TeleJ;hcne , , ' lO. Office SUpplies an:i e , 11. Equipnent , , 12. Equipnent!Office , " , , , , 13. Printin;J an:iE\1blicity I, " : , .',' , l4. Local Transportation " , , 15. Insurance , l6. A1XIit " , , ' , l7. Interest , , I, , , , l8. other (Specify): , " 19. Direct assistance to qualified patients 12,975 15,000 15,000 15,000 20. 2l. 22. 'romL EXFFmEs (Shew also 12.975 15,000 15,000 15,000 on 1)0",,? lfl'lA ',.'~,'h\ Notes an:i Camnents: 4 451 ,....-.~ I , . ,--, J ~~~,~ ,25" '-. AGENCY HISTORY AGENCY Spec; a 1 Care Program (Using this page ONLY, please summarize the history of' your agency, emphasizing Johnson county, telling of your purpose and goals, past afA, current activities and future plans. Please update annually.) , ' The Geriatric Mobile Dental Program began providing dental care to the residents of nursing homes and county care facilities in 1980. The program was developed to meet an unidentified need for routine and preventive dental care for elderly institutionalized persons. One major advantage of the Mobile Dental Program is that it takes dental care to the patient, thus avoiding the problem of transporting patients to a dentist's office. The program currently serves 12 long term, care facilities (LTC) in the 5 counties surrounding and including Johnson County. The program serves 4 nursing homes in Johnson County. The Geriatric Mobile Dental Program operates on a rotational schedule and usually remains at each facility for approximately 5 weeks. In the past the GMU has visited the nursing homes in Johnson County only every other year, but due to new federal regulations and our decision to provide a more frequent level of service, we will now be visiting the homes in Johnson County ~ year. This will put an obvious increased demand on funds for the residents of these local nursing homes. During the past year, 252 residents were screened in 3 of Johnson County's nursing homes. Of those residents, 187 were in need of dental treatment and 65 % or 121 actually received our services. Residents of LTC facilities pay for their care from various sources. In Johnson county, 57% are private pay, with the remaining 43 % supported by Title XIX funds. The dollars allocated to the GMU from United Way are for those private pay residents whose resources are unable to afford their necessary dental care. The Special Care Clinic (SCC) is available at the College of Dentistry. It is a special dental clinic established to care for the complicated needs of the older or medically compromised adult. This clinic is also available for any patients from the Geriatric Mobile Unit (GMU) in need of emergency care during thr~ interim period if the GMU staff would be unable to deliver individual attention to these special adults. In ("-' addition, we coordinate transportation, work with social workers and other, agencies to coordinate services for our patients. This past year United Way funds assisted 56 of our patients residing in Johnson County. This is a slight decline from the 69 patients which were funded last year, but still shows a continuing increased trend ' from past totals of less than 20. We have continued to treat a relatively large homeless population (23) with substantial oral health needs, and have also increased the number of patients treated with HIV I AIDS (8). There also seems to be a greater need for care in the indigent population, crossing equally thru the age spectrum. We have provided a wide variety of services to our patients including exams, x.rays, fillings (amalgam and composite), root canal treatment, extractions, full dentures, partial dentures and an occasional crown. We have not provided any bridgework and only provide partial dentures when esthetics or function are severely compromised. The request for funding from Johnson County is for the dental health needs of Johnson County's indigent population. This is the second time this has been requested formally, although Johnson County has provided $3,000 annually for the past 3 years. This past year we treated 14 patients. Most of these people were referred by DHS and local agencies. These are people who cannot afford dental care but are really trying to get back into the mainstream of society. Their mouths have become unsightly and a little dental care has provided some smiling faces, increased self.esteem and even new jobs for a few. This is a very worthwhile service to potentially valuable members of our local community. '--' P-l 452 \~~i~:) 025ft,f " 'I I . , - AGENCY Special Care Program ACCOUNTABILITY QUESTIONNAIRE ~ A. Agency's Primary Purpose: The primary purpose of the Special Care Program is to provide dental care to nursing home residents, frail elderly and medically compromised ~dulto, and indigent populations who are otherwise "isolated" from regular dental care. ' B. Program Name(s) with a Brief Description of each: The Geriatric Mobile Dental Program provides comprehensive dental care to residents. of 15 long-term care facilities. The program serves four nursing homes in Johnson; County. , , The Special Care, Clinic serves irail elderly and the medically, physically and emotionally handicappod. ' , , The Portable Outreach Program provides care to indigent populations including the' homebound and homeless. c. Tell us what you need funding for: ,...., \ I ~' We are requesting funding to support patients in nursing homes and in the community who cannot afford dental care and are not eligible for Medicaid., ' ' , .. :' ~,' ~".'. . D. Management: l. Does each professional staff person have a written jOb description? Yes X No -! 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? Department Head E. Finances: l. Are there fees for any of your services? Yes X No . a) If Yes, under what circumstances? Fees for each individual dental service are charged to each patient using the College of Dentistry fee schedule. v b) Are they flat fees x or Sliding scale ? P-2 453 \~~~.)~~ AGENCY Special Care Program c) Please discuss your agency's fund raising efforts, if applicable: We received $500 from St. Mary's Sacrificial Giving this past year and, r-', although we did not receive $5.000 from the Gannett Fund for FY93, we continue' to apply for new grants and actively campaign for funds thru the Hospice Road Ra, F. program/Services: ' Example: A client enters the Domestic Violence Shelter and stays for l4 days. Later in the same year, she enters the Shelter again and stays for lO days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and units of Service 24 (Shelter Days). Please supply information about clients $ 'rved by your agency during the last two comDlete budget years. Enter Years - 1. How many Johnson County la. Duplicated 236 191 residents (including Iowa Count city and Coralville) did lb. Unduplicated your agency serve? 69 56 Count 2a. Duplicated 124 160 ' 2. How many Iowa city residents Count did your agency serve? 2b. Unduplicated 30 40 Count 3a. Duplicated 31. 21 3. How many Coralville Count C residents did your agency 3b. Unduplicated serve? Count 10 8 4a. Total 8200 9150 4. How many units of service did your agency provide? 4b. To Johnson 506 478 County Residents 5. Please define your units of service. A specific dental procedure is the unit of service for the above count (for example: examination, filling, cleaning, extraction, denture or root canal) 6. Please discuss how your agency measures the success of its programs. The success of our agency's efforts is measured in 2 ways: 1) the number of Johnson County residents served, which has been up dramatically the past 2 years and 2) the total units of se>vice provided, which has increased in concert with the increased number of residents served. 454 P-3 ...~\~ ~~~ 01.6~8 , ' : ,- , ';', L; " , , ' - AGENCY Special Care Program '\ 7. In what ways are you planning for the needs of your service popula- tion in the next five years: The future outlook for dental services of the institutionalized and medically complex adult is expanding rapidly. In order to satisfy this growing need. the dental school has made it mandatory for senior dental students to participate in this program. The tremendous increase in demand for our services have made it imperative that United Way understand not only the need. but the importance of oral health care to people in need. We will continue to apply for other grants and keep our eyes open for all Possible avenues of fund raising. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The increased demand for dental services in our elderly population and the recently established need in the homeless and medically disabled populations have caused a real strain on our fiscal ability to help these people. The future only paints a picture of even greater need. We have the people, the faCilities. and the equipment - support for their care is the question mark. 9. List complaints about your services of which you are aware: None that we are aware of. ,\ ,~/ lO. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measUres do you feel can be taken to resolve this problem: We have not had to turn people away in the past. Our United Way fund is now at a minimal level. causing us to make tougher decisions' about treatment options. We are now limiting services and limiting some care we have routinely provided in the past. Without United Way's support. more services might be denied and some people could be turned away. How many people are currently on your waiting list?, J ll. In what way(s) are your agency's services pUblicized: a) Through written and oral contact of long-term care facilities within our service are, b) Several articles have been published in local newspapers concerning this program. c) A brochure is used to explain the program to patients. their families and their financially responsible parties. d) Our brochures are available in the Family Practice Dept. of the University of Iowa and the Special Support Services office at the U of I and at the Seniur Center. e) We provide a dental screening at the Johnson Couney Senior Ceneer during their annual Healeh fair. P-4 455 ~~)~ ,}$(,e ~~..---...,.",-_._.-...... 'I 'I , ~, AGENCY GOALS FORM Namo of Program: Soecia1 Care Pr02ram Year' 1993-9/~ , --:-'1 Goals: The major goals of the Geriatric Mobile Dental Program are: 1) to provide comprehensive dental treatment to frail elderly, various indigent populations and medically comp1ax rasidents of Johnson County and to the residents of long-term care facilities who have an accumulation of dental prob1ams bocause of their inability to seek and receive regular dental care. 2) to educato senior dental scudents to provide dental treatment to institutionalized older1y persons who have multiple medical disorders and physical mobility problems. Objectivos: 1) To improve the oral health of an undersorved population. 2) The 10ng-torm benefits of chis program are to produce a generation of dentists who will bo experienced in dealing with the oral health problems of nursing home residents and medically complex adults, .. 3) The mobility of the dental unit itself a110ws,denta1 care to be taken diroct1y to the pationt, rather than transporting the patient to the College of Dentistry or a private office. 4) Since portable dental equipment is utilized inside the nursing home, the residents can avoid exposure to cold woathor and other problems associated with transportation. In addition, the dental students will learn to utilize the mobile/portable equipment to provide dental care to patients who are unable to receive treatment in a traditional office sotting. r I ...... 5) The dental student will gain experience in treatment planning for patiants with multiple medical disorders and associated drug therapy. 6) Students wi11'learn to develop "rational" (vs. ideal) treatment plans based on the individual needs of the geriatric and medically complex patient. 7) The student will become aware of tha operation of nursing homes so that he/she can provide treatment without disrupting tho day-to-day routine in the facility. 8) The dental students will learn to considar the patiant's motor abilities, mental state and drug therapies in sequancing and length of appointments. 9) Students will become accustomod to delivering dental care outside of private office' under less than ideal conditions. Tasks: The facilities and equipment in the Geriatric Mobile Dontal Unit/Special Care Clinic allows the provision of all dental treatment procedures. Examinations, x- rays, preventive dental cara, routine fillings, crowns, root canal therapy, minor oral surgery, construction of dentures and danture repairs are provided to nursing home residents, homabound e1dar1y, frail elderly, and the medically and mentally complex residents of Johnson County. ~. P- 5 456 ~~~J~'~ o1StDi -, A~encv Goal Form, continued ~ Name of Program: Soocial Care Dental Pro~ram Resources: Personnel: 2.5 full-time dentists with faculty appointments in Collage of Oentistry to supervise the senior dental students 3 full-time dental assistants 1 full-time dental hygionist 1 full-time clinit clerk 7 senior dental students are assigned to the program for 4-5 week rotations 2 senior dental hygiene students ara assigned to the program for approximately B weeks per semester, FacIlities and Equipment: Geriatric Mobilo Unit One 25 foot trailer with wheolchair' ramp which contains one dental operatory, panoramic-type X-ray machine, and a small prosthetic laboratory. Three portable dental units and chairs assombled within each facility.' Sooeial Care Clinic Eight dental' operator1es, X- ray facilities 0 a prosthetic laboratory and a waiting room with the support,of all specialty departments in the dental school. ''-.,./ 457 P-6 v,) \ '::\ ~ ~<;)) C; o~) ~5'f, . "'1 'I "; I . '.", , i ! i i ! j , I I I I , I I i I I i I I I i I ,.(..C{"',: ,"'I~,;'L f :~.J"'" ", ' ',:;' ....f~.' .'~L jL....,:..<.;~.J" " , "'I 'I , , '-, HUMAN SERVICE AGENCY BUDGET FORM Director : Jim Swaim City of Coralville Johnson County City of Iowa City United Way of Johnson County Agency Name : Address : Phone : Completed by : United Action for Youth 410 Iowa Avenue. Iowa Citv 319-338-7518 r-, , ' im Swaim CHECK YOUR AGENCY'S BUDGET YEAR Approved by Board ~ on 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 x (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expenae Detail, i.e., Program 1, 2, 3, etc.) 1) Counseling/Intervention: Provides counseling, intervention, and related services to youth in Johnson County for the purpose of preventing or reducing delinquency and assisting victims of abuse and maltreatment. Professional outreach counselors and volunteers maintain trusting relationships with at-risk youth in the community, helping them develop the skills to address problem situations without becoming involved in juvenile delinquency. Staff are on call 24 hours a day to provide in-person response to runaways and youth in crisis. VA Y also acts as a resource to the court to provide in-home service to families. VA Y's family counseling and assistance to teen parents has increased in the past three years as VA Y offered parent skill training. 2) Prevention: Provides comprehensive prevention programs to reduce/prevent delinquency, C' substance abuse, unplanned teen pregnancy, and child maltreatment. Includes Synthesis, an innovative arts environment for youth to become involved iJi communication arts and the use of electronic media as a compelling alternative to inappropriate or illegal behavior; Professional youth workers provide support and counseling in addition to instruction in various arts activities. The program's drop-in component has had steadily increasing use for the last few years, VA Y's prevention has more than doubled. The development of a teen line has enhanced the overall program and helped us increase the use of both teen and adult volunteers. " Local Funding Summary , 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County -- S 19,000 S 24,000 S 30,000 Does Not Include Designated Gvg. FY92 FY93 FY94 City of Iowa City S 46,000 S 47,000 S 52,000 Johnson County S 68,000 $ 68,000 S 75,000 City of Coralville S 700 $ 700 S 2,000 I , V 1 45B <j" j:e(\ ~rJ)".,I...:) J5(Pf: ~. 'I 'I , , AGENCY United Action for Youth B:miT ~ AClUAL 'lHIS YEAR FllimTED " IMI! YEAR mlJECTED NEXT YEAR I Enter Your Agency's auiget Year => 711/91 - 6/'JJ/rrJ. 7/1m _ 6/'JJjgJ 7/1/'lJ _ 6/'JJ/94 l. '!OrAL OPERATING llJDGE:l' 492,038 575,611 657,473 (Total a + b) a. Canyover Balance (Cash 133 8,927 12,113 from line 3, previous column) b. Income (Cash) 491,905 566,734 645,360 2. '!OrAL EXPENill'lUREs (Total a + b) 483,111 563,548 ' 661,893 a. Administration 87,959 95,B03* 83,621 b. ~ Total (List Frogs. Below) 395,152 467,745 578,272 l.Counseling/Intervention 203,677 242,326 ' 311 ,669 2. Prevention 191,475 225,419 266,603 i i I 3. I i 4. ! ~"'\ 5. I ' ' .....J , ! 6. 7. 8. -!; 3. ENDING BAIANCE (SUbtract 1 . 2) II 8,927** II 12,113 II (4,420) 4. IN-KIND SUProRl' (Total. from Page 5) 64,875 72,000 76,000 5. NON-cASH ASSETs 24B,362 392,862 374,862 Notes arxl Camoonts: *Administration costs are higher this year due to the purchase of 422 Iowa Avenue. **The ending balance of $8,927 will be applied to the acquisition of the 422' Iowa Avenue property. .J ~~ 2 459 t:l5ll8' " , , ...., ,', " '. ....; " .' '. ,'. ',':r r.:.F-I:" 't,f,:!i:' , , '. . :~" : . .' .' . ',' '>.', !N(XloIE IErAIL !lJ~.l:J:JJ AOONIS- m:GIWl ~l AClUAL 'lllIS YFAR usr YFAR POOJECl'ED NOO YEAR TJ?,ATION 1 l. ~ ~ scmces - 135,250 1Bl,700 200,800 33,630 80,390 86,78L a. JohnSOn county 68,000 68,000 75,000 13,500 30,750 30,750 b. city of Iema city 46,000 47,000 52,000 9,360 21,320 21,320 c. United Way 20,250 25 , 500 30,000 4,200 10 ,800 15,000 d. City of coralville 700 700 2,000 300 800 900 e. Coun 300 500 1,800 270 720 810 Johnson ty towns f. CIIlG House PurcOOse grail 0 40,000 40,000 6,000 16,000 18,000 2. state, F~,ic:r ",,1 286,199 30B,054 371,160 18,060 192,160 160,940 . _' '~J a. Iwa Dlpt. of Justicel 67,192 61,177 64,000 0 56,000 8,000 OtilrlrPn. Youth 8, FMTi1i~ b. Federal Office of Ifuran 100,540 123,750 164,660 10,860 127,160 ' 26,640 Dlve10arent Sen1ces -- c. 100 Dlpts. of Rlblic 109,092 115,327 114,000 5,200 0 108,800 Heelt:h!lluren Eerv ./Education d. ~~~~_"" 9,375 7,800 28,500 2,000 9,000 17,500 3. ons/Donations 6,958 17,000 10,200 1,400 1,700 7,100 .-. , a. ~~~ay r.l"lT'lC/ l 1,969 2,000 2,200 400 ' 700 1,100"" res ted G v b. other Contributions 4,9B9 15,000* 8,000 1,000 1,000 6,000 4. SpeCi~1 Events - 2,324 6,000 4,500 800 450 3,250 ~l.,!o 1"", a. lema Clty Road Races 818 2,000 1,500 300 200 1,000 b. 1,506 2,000 2,000 500 0 1,500 Concerts c. Small Events 0 2,000 1,000 0 250 750 5. Net sales Of services 43.561 36,400 40,800 6,720 28,560 5,520 6. Net sales Of Materials 0 0 0 0 0 0 7. IntereSt :InocIre 1,759 1,500 1,500 1,500 0 0 8. other ,-:~_~~ 15,B54 16,080 16,400 16,400 0 0 a. Maintenance Fees Ilt 10,754 11,880 12,000 12,000 0 0 (Youth HaresMlvor's You ) b. Shared office staff 5,100 4,200 4,400 4,400 0 ,0 c. . 'lU!TIL ~ (ShaH also on 491,905 566,734 645,360 78,510 303,260 263,59\;_' 0,;;'"" ik' AGE1lCY United Action for Youth Notes ard canurents: *Increased fund raising for purchase of 422 Iowa Avenue. 3 460 ~,:) · ';\ f' r:t.,y" .} ~'jl".~\ ~t .-........--.,..,..,....--.,..... .., ... . . . . .. . . . ,}:> ""I'~l' ," , '".'i~' .."J f"..',. '.',,/....: . ",', ' ,",' ...:~,::::.. ..~,.:., .:'..:~r :,. t~.,... ',,~,J-,... .:.. , , . " .. 'I , , . . .'.. EXmIDl'IORE IEmIL AGENCY United Action for Youth " AClUAL 'lHIS YEAR ~u;u All>lINIS- mxRAM mx>l1AM IJSr YEAR Iro.JF.m:o NEXT YEAR 'mATION r 2 .. l. salaries 323,576 349,091 415,710 53,329 206,101 156,280 2. ~loyee Benefits 59,576 68,607 83,683 12,552 37,658 33,473 and Taxes 3. Staff Devel.oprent 4,023 3,900 4,400 600 2,200 , 1,600 4. ~~~ional 898 780 900 500 200 , 200 tation 5. Publications and 2,083* 400 600 0 300" 300 SUbscriPl:ions 6. DJes and MembershiI=S 1,150 600 800 0 400 400 7. Rent 0 0 0 0 0 0 8. Utilities 4,625 7,000 7,000 1,050 3,150 2,800 9. Telephone 5,859 4,800 5,400 810 2,430 2,160 lO. Office SUpplies and , F\:lstace 1,930 2,200 2,800 420 1,260 , 1,120 11. Equipoont: 0 2,900 3,000 0 0 3,000 12. EquipnentfOffic:e 4,950 3,000' 4,000 300 700 3,000 Ma , 13. P.r:i.nt.:in:r and Publicity , 4,311 2,800 4,000 600 1,800 1,600 l4. Local Transportation 2,445 4,3BO 5,000 200 3,000 1,800 15. Insurance 7,501 11 ,000 12,000 1,800 5,400 ' , 4,800 l6. Audit -, 2,340 2,460 2,800 2,800 0 0 l7. Interest 13,853 IB,300 23,600 2,360 10,620 10,620 18. other (Specify): 12,038 7,900 10,000 0 3,000 7,000 Prr.m-om ' : II. " 19. Contract Services 3,860 5,100 6,600 0 3,000 3,600 20. M' $ / 3,800 5,400 0 2,400 4,800 Teen oms 1 Day Plan 7,200 2l. 24,090 Building Fund 62,530 62,000 6,200 27,900 27,900 22. Miscellaneous 203 400 400 100 150 150 '!UrAL EXImml (Shaw also 483,111 563,54B 661,893 83,621 311,669 266,603 l'ln !lorY'" ,l,:;"",,,~ Notes and Camrants: *The federal drug prevention grant has paid for most of these items in the past. It was not renewed after last year. 4, 461 '" I ~ ~~~~\,) 025'f I " , AGE1lCY United Action for Youth ill\T 1>.'RTm FalITIONS AClU1IL FTE* I1ISr YFAR 'l1IIS YFAR ElJ~l:W m:lJECl'ED NEXT YFAR ~J; Position Title/ Last Name Last '!his Next Year Year Year Total salaries Paid & FTE* 15.65 16.52 18.7 323,576 349,091 415,710 19 * Full-'I'ima Equivalent: l.O = full-time; 0.5 = half-time; etc. RESTRICI'ED FtJN[S: (CalJplete Detail, Pages 7 and 8) Restricted by: Restricted for: All state & federal grants grant objectives 2B6,199 308,054 371,160 20 Contracts r.:ontTRr:tprl .!;prvirpc:: 43,561 36,400 40,800 12 UAY Board Health """pfits/BlIi1ding 6,600 32,800 24,000 -27 r \..--' MATCmNG GRANTS GrantorjMatched by: 67,192/19,592 'JJ,677 /6,'JfJJ fA,fJJJ/9,'JfJJ Cr:lmlna1 Justice/City. County. United Wav , Federal HHS/ City. Countv. United Wav 100,S40/:D,725 77,7'JJ/9,'JJJ 75,fJJJ/7,'3JJ DePt. of Health/City. Countv. United Wav 32,785/3,'3JJ 4O,fJJJ/4,'3JJ 40 ,fJJJ/4, '3JJ DHS/Dept. of Education 25,fJJJ/33,'JJ7 22,fJJJ/35,327 22, fJJJ/?A ,fJJJ IN-KIND SUProRl' ~ servicesjVolUllteers ( 2800 hrs. @ $lO/hr.; 53,600 56,000 60,000 7 ?inn hrs. @ $8/hr.: 360 hrs. (il $20/hr.) Material Gcxxls (donated food, music 5,275 10,000 10,000 eQuioment, recreation renuilJ1B1t. furniture) 0 Space, utilities, etc. (IC Schools child- 6,000 6,000 6,000 0 care & UI rooes course) Other: (Please specify) 'rorAL IN-KIND SUPRlR:r 64,875 72,000 76,000 6 ""( , 5 , 462 <:~~\?)~~ ,j5(J , J ~ United Action for Youth SAT ARTrn FOSITIONS '" , , FIE* AClUAL '!HIS YEAR IIllXJEI'ED % usr YEAR POOJECl'ED NOO YEAR 0lANGE ~ Position Title/ last Name last '1l1:is Next Year Year Year Executive Director/Swaim 1 L 1 34,520 28,512 Counseling Director/Naso 1 1 1 Prevention Director/vacant.2 0 0 --- Family Service CoordiOAtor/Hunnicutt Youth & Family Counselor/McCallum 3,370 1 1 -- 1 23,720 1 1 1 20,355 21,664 18,246 13,669 23,527 ' Youth Counselor/Jensen 1 1 1 Youth Counselor/Felts 1 1 1 Youth Counselor/Esquibel .5 .5 .5 Youth Center Coordinator/Thomason 1 L 1 Volunteer Coordinator/Wilburn 1 ~...!..- 18,336 Youth Counselor/ E. Mullins 1 1 1 1B,828 ,", ), ',-,~ . Youth Counse10r/S. Mullins -1-. L L 17.493 Youth Counselor/Peterson L1- 1- 18,624 Youth Counselor/Edwards -1-. L L 17 .448 Youth Counselor/vacant o .:LL Studio Aide/vacant .:..L. ~ .3 1,930 Youth Aide/vacant L.:..L. .:..L. 747 Business Director/Ulin -1-.L L 21,705 Office Manager/Freestone -1-. L L 12,653 Receotionist/Nachtman L ~ ~ 3,464 Custodian/Comfort .35 ~ .35 4.765 Nurse Practitioner /vacant L ~ L Child Care Specialist/vacant ~ ~ 2- On Call Staffing o o o --- 34,160 29,420 23,510 20,546 20,962 18,882 12,546 23.510 2,475 17,478 o 17,478 17,478 16,672 8,925 3,300 33,660* 30,891 o 25,391 22,190 22,639 20,393 13,550 25,391 18,336 18,876 18,876 18.876 18.006 18,200 3,564 2,160 23,874 17,537 4,968 5,902 30.160 16,770 5,500 * Full-time equivalent: 1.0 = full-time; 0.5 = half-time; etc. *Wilburn is on a leave of absence this year, but will return next year: **These positions funded for a portion of this year and all of next year, Sa **ifSwaim's salary decreases next year due to increased retirement contributions. \8~~.~~,) 2.000 22 .106 16,238 4.600 5,465 18,700 7,990 4,650 o -1 5 o 8 8 8 8 8 8 641* ,," . 8 8 8 8 104** 8 8 8 8 8 8 61** 110** 18 463 ~'i ACTUAL THIS YEAR BUDGETED TAXES AND PERSO~EL BENEFITS LAST YEAR PROJECTED NEXT YEAR (List Rates for Next Year) TOTAL ==> 59,576 68,607 83,683 FICA 7.65 % x $ 415,710 26,052 26,705 31,802 Unemployment Compo .5 % x $415,710 1,25B 1,746 2,078 Worker's Compo .4 % x $415,710 899 1,396 1,663 *Retirement f400 per mo.: 1 indiv. 4,333 4,680 7,200 200 opr mo.! 1 inrliv. Health Insurance $190 per mo.: 16 indiv. , $ per mo.: family 24,067 30, 600 36 ,480 Disability Ins, $ 12/contract per month 1,570 1,940 2,304 Life Insurance $11 /contract per month 1,397 1,540 2,156 I Other % x $ How Far Selow the salary Study Committee's within within within Recommendation is Your Director's Salary? range range range Sick Leave policy: Maximum Accrual ~ Hours Months of Operation During -1Q. days per year for years -L to ~ Year: 12 _______ days per year for years _____ to _____ Ban,9pn r-bn-Thur Hours of Service: B...",.,<l[J11 Fri 121l1l-5ll11 Sat , Vacation Policy: Maximum Accrual 320 Hours Holidays: .J2..- days per year for years --L to ..l.- 18 days per year for years 2 to 3 11 days per year .1L- days per year for yaars -L to 1L- 26 davs p_er vear for vears 12-20 lll!IlIl:'!T DETAn. " I I , AGENCY United Action for Youth (', I /......, \".,' Work Week: DOes Your Staff Frequently Work More Hours Per Week Than They Were Hired For? Yes X No - ~ed) (hourly) How Do YOU Compensate For OVertime? --L Time Off --L 1 1/2 Time Paid None _____ Other (Specify) DlRECTOR'S POINTS AND RATES Retirement ~$~Month Health Ins. .-tl-.$~Month Disability Ins. -L$JL.jMonth Life Insurance ~$JJL.-.IMonth Dental Ins. ---Z.-$~Month Vacation Days ~ ~ Days Holidays JL .l.L- Days Sick Leave .JL lU.- Days POINT TOTAL 110.5 \'J \'~,\- l.':l ~)\:".,:\o.;) STAFF BENEFIT POINTS Commen ts: *Retirement is in iieu of salary for Director and Counseling Director Minimum o 12 1 .5 2 I ~ [I to 5l.1 Maximum 13 12 1 .5 2 26 11 to 75.5 -' , v 6 464 07s,8 " I I , ~. (Indicate N/A if Not Applicable) DETAIL OF RESTRICTED FUNDS ,~ (Source Restricted Only--Exclude Board Restricted) DOE, DHS, Health, Runaway Prevention, A. Name of Restricted Fund Victim Assistance. and Federal AGENCY United Action for Youth l. Restricted by: Runawav Center grants are restricted during the grant oeriod. 2. Source of fund: Qrants 3. Purpose for which restricted: grant objectives' 4. Are investment earnings available for current unrestricted expenses? Yes --1-- No If Yes, what amount: 5. Date when restriction became effective: each fiscal year 6. Date when restriction expires: N/A 7. CUrrent balance of this fund: 0 B. Name of Restricted Fund MINK (Hissouri, Iowa, Nebraska, Kansas Youth Service' Network) 1. Restricted by: NINK grant 2. Source of fund: RHYA (Runaway and Homeless Youth Act) 3. Purpose for which restricted: training of vouth workers 4. Are investment earnings available for current unrestricted expenses? _____ Yes --1-- No If Yes, what amount: 5. Date when restriction became effective: each fiscal vear 6. Date when restriction expires: each fiscal vear 7. Current balance'of this fund: 0 C. Name of Restricted Fund contracts for service with Youth Homes, MECCA,DHS 1. Restricted by: contracts 2. Source of fund: state and federal funds J 3. Purpose for which restricted: restricted to the purposes outlined in each contract 4. Are investment earnings available for current unrestricted expenses? _____ Yes ~ No If Yes, what amount: 5. Date when restriction became effective: each vear at the sisming of the contract 6. Date when restriction expires: June 30. Seot. 30, Dec 31 7. Current balance of this fund: 0 465 7 or~~?1, 01-"8 .......~,-".,.....,....... '" AGENCY United Action for Youth (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) A. Name of Board Designated Reserve: Health Benefits l. Date of board meeting at which designation was made: 9/19/89 n 2. Source of funds: annual deposits from Reneral fund 3. Purpose for which designated: employee health benefits 4. Are investment earnings available for current unrestricted expenses? ____ Yes ~ No If Yes, what amount: 5. Date board designation became effective: 4/1/89 6. Date board designation expires: N/A 7. Current balance of this fund: _$3.600 B. Name of Board Designated Reserve: Caoital Reserve Fund l. Date of board meeting at which designation was made: 11/89 2. Source of funds: maintenance fees 3. Purpose for which designated: building reoairs 4. Are investment earnings available for current ~nrestricted expensJ::" _____ Yes --1L- No If Yes, what amount: 5. Date board designation became effective: 11/89 6. Date board designation expires: N/A 7. CUrrent balance of this fund: $1,500 C. Name of Board Designated Reserve: Building Fund l. Date of board meeting at which designation was made: antlclootro f~192 2. Source of funds: fundtaisinR and donations 3. Purpose for which designated: purchase of 422 Iowa Avenue 4. Are investment earnings available for current unrestricted expenses? _____ Yes --A-- No' If Yes, what amount: 5. Date board designation became effective: N/A 6. Date board designation expires: N/A 7. Current balance of this fund: --11,500 I , v 466 8 B~c~ J5ft8 I , AGENCY: United Action for Youth AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) United Action for Youth is a community-based service agency which offers crisis intervention, confidential counseling, creative activities, and other helping services to youth and families in Johnson County. Supported with funds from the Board of Supervisors, Iowa City, United Way, and other public and private sources, UA Y charges no fees for its services. Incorporated in 1970 and governed by a community-representative Board of Directors, UA Y is recognized by the IRS as a non-profit tax-exempt organization. ~'. , UA Y receives additional funds under contracts or subcontracts with other state and federal agencies to provide the following: 24-hour in-person crisis intervention to adolescents; outreach aftercare, follow-up, referral, and prevention to runaways, their families, homeless young persons, or those in jeopardy of becoming homeless; in-home counseling; coordinated substance abuse prevention and pregnancy prevention services; and specific intervention programs to respond to adolescent victims of maltreatment. UA Y has two staff persons on call at all times, 365 days of the year. UA Y will respond immediately to parents' requests for counseling or assistance and works closely with other agencies to coordinate its intervention and other activities. UA Y makes a special effort to respond to requests from the police, court, Youth Homes, DHS, Crisis Center, j ,Emergency Housing Project, DVP, RVAP, and school counselors. DAY is a member of the National Network of Runaway and Youth Services. ' The primary purpose of UA Y is to assist young people and their families in resolving the problems they encounter in their lives. Through its program objectives, UA Y seeks to reach young people and make use of their own talents and energies in the process of helping themselves to a better future. UA V's services are provided in a variety of settings. CDBG funds and donations are supporting UAY's purchase of a house adjacent to the Youth Center. Besides the Youth Center location at 410 Iowa Avenue, the settings include schools, individual homes, and places young people frequent. In addition to its professional staff, UA Y relies on community volunteers and trained peer helpers to help meet the growing needs of young people. UA V's program components include an outreach counseling program, a creative arts workshop, a family assistance program, and a growing volunteer program. UA Y sponsors a situational drama troupe composed of area youth to help educate and provide information to adolescents about a variety of issues, including sexual abuse, dating violence, children of divorce, substance abuse, children of alcoholics, and peer pressure. UA Y statistics indicate continued increases in requests for counseling and crisis intervention and significant increase in prevention. UA V's Synthesis program has also had a substantial increase in drop-ins and use of the studio which is expected to continue. .,J P.l 467 ~~~l~ e2SftJf 'I "I , , AGENCY United Action for Youth ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: /"", United Action for Youth exists to provide assistance to young people and families who are experiencing difficul~y, helping them to resolve problems which might ~ to delinquency or other personal problems. B. Program,Name(s) with a Brief Description of each: Counseling/Intervention - Provides counseling, intervention, and related services to youth in Johnson County for the purpose of preventing or reducing delinquency. Professional counselors and volunteers maintain trusting relationships with 'at- risk youth in the community, helping them develop the skills to address problem situations without becoming involved in juvenile delinquency. Prevention - Provides comprehensive prevention and positive youth development activities including'an innovative arts environment for youth. The programs are increasing their reliance on adult and youth volunteers to meet 'service needs. C. Tell us what you need funding for: United Action for Youth relies on local funding as its primary resource in providing its community based programs. Funds are used to meet on-going ("' operating expenses and general administrative costs. ' Funds are also used to, V match several state and federal grants. United Way funds are sought to support the Volunteer Coordinator and as match for our program to provide support to child abuse victims, prevent substance abuse, and help runaways. D. Management: l. Does each professional staff person have a written jOb description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? , ~ Yes X No By whom? Staff and Board of Directors E. Finances: l. Are there fees for any of your services? Yes X No a) If Yes, under what circumstances? Fees are charges to the court and DHS for families referred to in-home family services. b) Are they flat fees X or Sliding scale ',-, ? 468 P-2 ~j~ ?-.~:i ~5(.y I , , ' AGENCY United Action for Youth F. c) Please discuss your agency's fund raising efforts, if applicable: Normal efforts are made to raise private funds for activities and programs in addition to periodic submission of state and federal grants when appropriate. UAY is working with Mayor's Youth and Youth Homes to coordinate fundraising for all three agencies through the Youth Services Foundation. UAY isfundraising match Program/ Services: for the p.rrchase of 4'12 Ia.a Avenue. Example: A client enters the Domestic Violence Shelter and stays for l4 days. Later in the same year, she enters the Shelter again and stays for lO days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply information about clients served by your agency during tb,e last two complete budget years. ~ ! Enter Years -+ 7/1/'1J- 7/1/91- 1. How many Johnson County la. Duplicated 20,845 22,307 residents (including Iowa Count city and Coralville) did lb. Unduplicated your agency serve? 4,169 4,478 Count 2a. Duplicated 15,075 15,838 2. How many Iowa City residents Count did your agency serve? 2b. Unduplicated 3,015 3,166 Count 3a. Duplicated 2,015 2,454 ,.,--.., 3. How many Coralville Count ~' residents did your agency serve? 3b. Unduplicated 520 558 Count 4a. Total 27,840 28,907 4. How many units of service To Johnson Notreco did your agency provide? 4b. County Residents IJDSt lI&e' county S. Please define your units of service. Personal contacts with clients are broken down into the following categories of service: one-to-one or group counseling, consultation, crisis intervention, follow-up, information and referral, advocacy, community support, prevention, drop-ins, lessons, workshops, activities with groups, and activity hours of volunteers. One unit of s~rvice equals one contact with one individual in any of the above categories. 6. Please discuss how your agency measures the success of its programs. Besides self-evaluation, UAY uses the U of I College of Nursing, HHS peer reviews, Dept. of Substance Abuse site visits, and review by DHS to evaluate programs. We have also been evaluated twice in the last 4 years by organizations researching national program models. Self-evaluation reviews stated goals and objectives against actual achievment. Clients also complete anonymous evaluations. '.J P-3 469 ~Q)~)~.:) o'l5'8 '~)~~, " I I AGENCY United Action for Youth 7. In what ways are you planning for the needs of your service popula- tion in the next five years: UAY staff actively participate in local, state and federal planning efforts as they relate to youth services. We expect an increase in the target population in the next five (5) years. UAY has increase~' its services to parents and expects this trend to continue. The Youth Center allows tremendous opportunity for programs coordinated with Mayor's Youth Employ- ment Program and other agencies. UAY is working closely with the juvenile com! to provide community support as an alternative to detention or out of home place- ment for youth under court jurisdiction. We have dramatically increased our use of volunteers, both adult and youth, especially to expand our preventionp~. UAY purchased property to allow for additional counseling space next,to the Youth Center. We conduct evaluations to help examine our impact on youth and families. 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The state budget crisis has been devastating and it is difficult to anticipate what state and federal funds will be available to support UAY programs, Grant administration requirements continue to be complex at a time when they are ~ more disorgenized. There has been a continued trend of increasing conflict related situations with clients and we have had a large increase in prevention and youth development activity. As with many other human service workers, UAY staff meet very challenging demands for le~s than adequate compensation. 9. List complaints about your services of which you are aware: I am not aware of service complaints. Some parents and youth, frustrated in conflict, express anger at a particular suggestion or event, such as reporting abuse. UAY still needs to improve its fundraising activities. e, 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do, you feel can be taken to resolve this problem: Yes. This year we had a waiting list for families wanting family counseling. We provided other services to individual youth on the waiting list and have increased staffing and expanded the schedule for parent education classes. There was no waiting list for general services. We have had as many as six families on the waiting list at peak times in spring and winter. How many people are currently on your waiting list? 0 11. In what way(s) are your agency's services publicized: Through fliers, paid advertisements, public service announcements, posters, speaking engegements, interviews, open houses, referral sources, runaway hotline, significant visability in the community, and word of mouth. We expect an increase in awareness as a result of our Teen Rap Line. L-i P-4 470 026cP8 ,~ 1 J , 'I , " united Action for Youth AGENCY GOALS For the Year 1993/94 Name of Programs: COUNSELING/INTERVENTION AND PREVENTION Note: United Action for Youth's Prevention, Counseling/ Intervention and other programs overlap in meeting the objectives of specific grants. COUNSELING/INTERVENTION PROGRAM (Goals I and III (community Alternative included: C-l) Goal I: To conduct an outreach program that will identify and assist youth and families in stressful situations and respond to their needs and requests for counseling and intervention. Obiective A: To provide assistance and appropriate intervention to youth identified by UAY or others as being involved in delinquent behavior or at risk. Maintain significant contact with an estimated 750 young people in their own environment (see youth development) . ' Provide counseling' to individuals and families in Johnson County (an estimated 2000 counseling contacts with 300 individuals will occur. ' Provide an estimated 300 direct crisis interventions to individuals as needed. Maintain one-to-one and group interaction with 450 youth directed at individual problem solving and improved self-esteem. Facilitate support groups during the year, especially in areas in which youth share a common interest (at least 4 on-going groups). Maintain an outreach office that is an accessible, comfortable atmosphere where young people can drop in for assistance. ' Act as an advocate for youth when requested or appropriate. On a 24-hour basis, be directly available to parents, youth, law enforcement, and other agencies to respond in person to runaway, homeless, ,or other youth in need of immediate assistance (an estimated l25 requests for assistance after regular hours) . Obiective B: To provide accurate information to youth and families in response to their concerns and interests, referring them to resources in the community to help meet their identified needs. 471 \~~~~() ;lS6,i -. United Action for Youth (Goal I, Objective B continued) l. In conjunction with MECCA and area school personnel, as well as for other groups in Johnson County, offer assistance as part of intervention teams, especially responsive to requests from schools. 2. In cooperation with DVP I RVAP and other agencies, conduct workshops which are directed at the prevention of sexual abuse of children and adolescents. 3. In cooperation with Crisis Center, community Mental Health, and other agencies facilitate public awareness aimed at preventing teen suicide (5 workshops reaChing lOO individuals). ' 4. Maintain an up-to-date resource file of helpful information at the outreach office which includes materials for di.stribution. 5. Facilitate workshops in other areas of interest to young people (75 workshops reaching 2000 individuals) . 6. Refer individuals to other agencies or resources to meet needs unmet by UAY (500 referrals of l50* individuals and families). 7. Conduct public awareness campaigns and participate in other forums that improve public knowledge of problems that affect teenagers (inClUding sexual Abuse Prevention Week, child Abuse Prevention Week, Missing Children Day, victims Rights Week, etc.). Goal II: To provide for the primary prevention of delinquency, drug abuse, child abuse and pregnancy by organizing activities and projects that enhance and contribute to the health and development of young people and their families. Obiective A: To organize activities, initiate and otherwise make available opportunities for youth which help them develop improved social skills, self-esteem, individual talents, and greater participation in the community. ' l. Provide or assist others in maintaining peer helper training programs for adolescents in Johnson County (at least 5 in area schools and 2 in non-school settings). 2. Coordinate recreational/leisure activities for youth which encourage the choice of positive alternatives to delinquency, substance abuse, and other socially defeating behavior (at least lOO activities with 800 participants). 3. utilize young people as staff, volunteers and board members of United Action for Youth (at least 2 youth staff, 60 volunteers and 2 board members). *Major/ty continue contact at UAY In addition to other sarv/ces, I 'I , , (\ (-'; ~......' " 472G .;") ,,~~" Ir.) 4~J~:J':~~ ,J$,.8 "'1"" ~- I , , ' United Action for Youth .--.., (Goal II, Objective A continued) 4. Develop and operate a peer counseling phone line utilizing 40 trained teen volunteers to confidentially respond to the concerns of young people. 5. Encourage and help develop positions of responsibility within other community groups for young people including positions on agency boards and public service committees. Obiective B: To improve general awareness of and professional response to the maltreatment of children, especially adolescents, in Johnson County. l. Actively participate in efforts with other agencies to coordinate intervention, treatment and follow-up for victims of maltreatment. 2. Respond to immediate ,intervention needs of adolescent victims of maltreatment. 3. Provide training and education to parents, youth and other professionals that will enable them to recognize child maltreatment and respond appropriately. ,4. Continue the development and use of situational drama with young people which emphasizes issues related to adolescent maltreatment and delinquency prevention. Obiective C: Act as a resource to other agencies in meeting the needs of young people accepting referrals to provide UAY's services to individuals, groups and families. ' l. Provide in-home services to families referred by the court to prevent out of home placement. 2. Consult with and coordinate UAY'sservices with other agencies in Johnson County. 3. Accept an estimated 500 referrals from other agencies, schools and individuals for counseling and ,intervention. 4. Respond to requests for UAY services or assistance in projects that benefit youth. 5. Work with mUlti-disciplinary team. 6. Sub-contract with MECCA and Youth Homes to provide substance abuse prevention for high risk youth. 7. Sub-contract with funding sources to work with victims. 8. Actively participate in MINK (a network of services for runaway and homeless youth) and the National Network of Runaway and Youth Services. J 473 o , :1" ~ ~hJx:; 025'8 United Action for Youth PREVENTION PROGRAM (Goals II and III) Goal III: To conduct a program that will involve young people in communication arts, the use of electronic media, and other creative arts; providing them with improved skills, enhanced personal development and greater opportunity for participation in community affairs. Obiective A: Provide a creative, learning environment in which young people can learn about electronic media, communication arts, and traditipnal forms of artistic expression. ' 1. Maintain a sound and music which is equipped for instructional use by young people for multi-channel recording and sound reproduction. 2. Maintain a video and film studio which is equipped for instructional use by young people for production of video tapes, 8 mm films and cable-cast programs. 3. Identify participants who may be in need of outreach or other services described in goals I and II and facilitate their use of such services. 4. Provide space for other arts related activities as it is available and arranged for use by young people. 5. , Provide individual and group instruction in the use of studio equipment and facilities, , 6. Involve artists, student interns, and other volunteers as resources to participants. 7. Operate and staff the studio and Youth Center so that they are convenient for use by drop-ins (open afternoons, evenings, and weekends)., , Obiective B: Facilitate the active participation by youth in community events and programs which allow them to demonstrate their talents and concerns for others. 1. organize workshops, and projects that involve youth with other pOP!Jlations, including handicapped persons, other cultures, older persons, and younger children. 2. Help facilitate the active use of public access opportunities available to youth, including those at the public library and recreational center. 3. Help facilitate the organization of performances and exhibitions by young people in order to display their talents to others in the community. 4. organize projects in cooperation with other groups in which young people can act as media resources to others in the community, or demonstrate helpful skills. r-. , c , I \..,...- 474 %,~i~J~" dl5fttc; , , - Direotor: ROSALIE ROSE VISITING NURSE ASSOCIATION 485 HWY 1 WEST 337-9686 : 'R HUMAN SERVICE AGENCY BUDGET FORM City of Coralville ~, Johnson County City of Iowa City United Way of Johnson County Agency Name Mdrese Phone Completed by CHECK YOUR AGENCY'S BUDGET YEAR , Approved by Board x on 9/23/92 (date) 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 10/1/93 - 9/30/94 COVER PAGE D t 11 Program Summary: (Please number programs to correspond to Income & Expense e a , i.e., Program 1, 2, 3, etc.) 1. 2. 3. " r--.. 4. , , ~ 5. : ...~ 6. SKILLED HOME CARE - Home Visits to provide physician-directed health care to individuals with diagnoeed health problems. Servicee reimbursable through insurances', private pay with a sliding scale, HEALTH PROMOTION - Homs Visits for promotion of health, prevention of health probleme. ' , ELDERCARE - Health care for Senior Citizens provided at housing/meal sitee in the county; servicee includeecreening, counseling" education'. HOMEMAKER SERVICES - Services providsd in'the home for purpose of , maintaining individuale at home/ includes housekeeping, grocery ehoppinq, laundry, running errands, etc. COMMUNITY PROGRAM - Health screening, education to general public, smployee groupe, echools and other community agencies." WELL ELDERLY CLINICS - Health care for well elderly, includes physical aseessment, scresning, education and referral. Local Funding Summary 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County -- S S (1) S Does Not In"lude Designated Gug. 54,000 58,900 59,000 FY92 FY93 FY94 City of Iowa City S S S Johneon county S 136,217 S 71,550 (2) S 71; 550 --.) City of Coralville S S S (1) Includes Emergency funding of $2,900. 475 (2) Reflects transfer of Adult Day Program and Hcxnemaker Hcxne Health Programs (see note #2 on Page 2). Also funding for Eldercare Program changed frcxn Block Grant to County Department of Public Health budget., J..5I48 ~~c.t;) '" 'I I , ' I I ! i I I I I I , I , i AGENCY VISITOO NURSE ASSOCIATION ~~ ACltIAL IAST YEAR n , Enter Your Agency'S Rldget Year => l/l/91 -, l2 31 91 1. TOrAL OPERATING WD:;ET (Total a + b) l,393,149 1,602,296 1,710,905 a. CarIyover Balance (Cash frail line 3, previous col\DIlll) 205,920 171,079 186,80l b. Ioo:Iae (cash) l,187,229 1, 43l, 217 1,524,104 2. TOrAL EXPE1IDI'IURES (Total a + b) 1 222 070 1 415 495 1 523 893 a. hlministration 1ll,560 127,395 160,967 b. PtCX]l.&u Total (List Prcgs. Belew) l,1l0,510 1,288,lOO l,362,926 1. SKILLED HOME CARE 909,886 l,036,755 l,094,l8l 2. flFALTII PRCtomION HOME CARE 92,303 90,167 85,525 3. ELDERCARE 40,035 5l,524 42,450 , , 4. (2) HCt>IEMI\KER HCME flFALTII AIDE 0 77,286 124,510 5. I",....'" ClJM.!UNITY l'RCGRAMS 2,224 5,B10 6,460 ,,-) 6. WELL ELDERLY CLINICS lO,008 10,305 9,800 7. 56,054 (2) ADULT DAY PRCGR1\M 16,253 0 8. 3. ENDrnG BAIANCE (SUbtract 1 - 2) II 11) 1 l71,O 9 186,80l 187,012 4. IN-KIND SUProRl' (Total frail 58,501 42,BBO 42,012 Page 5) 5. NON-cASH ASSEIS 27,968 35,000 31,000 Notes an:l Camnents: , , . (l) Ending balance demonstrates value of agency should it cease operation. 1991 Assets 240,429 ASSETS: Cash 44,759 LIABILITIFS: Accts Pa able 36,870 Liabilities 69,350 Acct Rec 160,991 Note Pay le 20,672 AGENCY Vl\LUE 171,079 Prepaid Exp 6,711 Deferred Rev ll,B08 Equip Fund 27,968 69,350 240,429 (2) 4/92 Adult Day Program was transferred to Johnson County Department of Public L; Health. Hanemaker Hane Health Aide Program was transferred to VNA. CareReso rces, Inc. merged with VNA. 476 'J ,:.-\ I: Ct~.."..It,j:., 2 ~fRf ..~--_.,.".---,....-.~ AClUAL '!HIS mR BJWJ::.L:W AJlo!INIS- mxoRl\M HmWI u.sr 'lF1lR m:mx:rno NEXT 'lF1lR 'mATIOO 1 2 1991' 1992 1993 SKILLED IIFJ\LTH PRIl-! ',Ioca.l Flt1Yli"" Sources - 76,000 'T,;,.r ""'1,..,,' 194,391 186,599 155,917 7,800 38,817 a. Johnson County 11.1 11./ 0 68,350 140,466 10l,141 71,550 1,900 b. City of I<7.\'a City c. United Way (2) 48,917 53,925 67,733 2,450 38,817 7,650 d. City of Coralville e. JOHNSON COUNl'Y IIEAIJ ~ (4) (4) DEPT ELDERLY PROO~ 17,725 35,450 3,450 f. 2. state, Federal, . 843,664 1.,075,729 1,194,062 l41,618 942,844 0 .r.i.,r a. MEDICARE 436,008 558,500 611,ll9 80,450 530,669 b. MEDICAID 355,300 358,500 382,443 47,718 334,725 c. PUBLIC HEALTH NRSG 39,927 39, 911 40,000 2,800 37, 200 WELL ELDERLY GRANT 6,l58 5,5lO 5,500 0 0 d. HCt>lEMI\KER HEALTH AI, 0 112, 167 1) 155,000 10,650 40,250 HERITAGE ARFA~ 6 271 1 l41 1) 0 0 0 3. ons/Dcnat1ons , l2, l47 28.787 8 800 0 3550 4 600 . 'a. Ulllted Way 'J Desicmated Givi'ra 5.023 5,287 5,300 3 000 2.300 b. other Contributions 3) 7,124 23. 500 3,500 , 550 2 300 4. Special Events - 13.957 14 302 1.300 7.400 700 List ~lCM 15.500 a. I<7.\'a C1ty Road Races l,m 2,302 2,500 0 2,500 b. DIRECT MAIL FUNDRAH E l2,085 12,000 '13,000 1,300 4,900 700 c. 5. Net Sales Of Servlces 34,l04 45,100 48,000 0 17,3BO 2,500 6. Net Sales Of Mater1als 7. Interest Income 5,144 3,000 2,800 0 1,075 1,725 8. other . List Below B3,822 77 , 700 99,025 lO,375 B3,l50 0 . " a. BLUE CROSS 52,174 35,000 46,775 5,525 41,250 b. 0l'IIER INSURANCE 28,309 37,000 '45,750 3,850 41,900 c. (Includes Flu Vaccin ) 3,339 5,700 MISCELLANEXlUS 6,500 l,OOO 0 ........111 INClloJE (Show also on ~, 1int> ih\ l,187,229 1J,,431,217 ~,524,104 161,093 1,094,216 B5,525 INClloJE IErAIL MENa VISITOO NURSE ASSOCIATION Notes arxl Cl:mrents: 477 (1) Transfer of ADP and HlIA Programs. (2) Includes emergency allocation of $2,900 and two accelerated payments fran 1993. (3) Dcnation fran CareResources as it ceased operation 4/92. !4~{~rmr\lY funded through block grant, now through budget of Dept. of Public Health. ~~C~~.:;, J56/i i , J\GFNC'l VISITOO NURSE ASSOCIATION (continued) PlmlAM PlmlAM PlmlAM PlmlAM PlmlAM J?ro:;!Wl 3 4 5 6 7 8 ELDERCARE IlMIlIIA CXM>IUNITY WEe l. Local SOOrces - Toist """CM 29,400 0 l,300 2,600 a. Jdmson ca.mty 0 l,300 b. city of Icwa city c. united Way d; city of COralville e. JOHNSON COUNl'Y IlFALT ID 29,400 2,600 DEFT ELDERLY PRCG FU f. 2. state, Federal, 0 104,100 0 5,500 _T,;d- ~1..... a. MEDICARE b. . MEDICAID , c. PUBLIC IlFALTII NURSIN< , WELL ELDERLY GRl\Nl' 5,50D d. Ha.lEMAKER IlFALTII AID 104, 100 HERITAGE ARFA AGENCY 3. ons/Donations l50 0 0 500 ' " a. Ullited Way Desiamted GivilYl' b. other Contril:iuti.ons l50 500 4. Events - TAd- 5.000 920 0 180 a. Icwa ty Road Races b. DIRECT MAIL FUNDRAIS 5,000 920 180 c. 5. Net sales Of Servlces 2,400 19,500 5,200 1,020 6. Net sales Of Materlals 7. Interest Incare , 0 0 0 0 8. other 7 List BelCM 5,500 0 0 0 a. BLUE CROSS b. OI'HER INSURANCE c. (1) MISCELIJ\NEXJUS 5 500 'lUI7IL nmIE 42 450 l24,520 6,500 9,800 nmIE IEi2'IIL 0, ( c G Notes an:! CCmrelrt:s: 478 (1) Flu Vaccine Income. 3a rfl6fD8 ~~~ EXPliNlrlURE IEI:AIL , MlENCY -- I 1. salaries 2. ElIployee Benefits am Taxes 3. staff Developnent 2,631 l,800 4. Professional Consultation 5. Publi~~'?f1S am SUbscri=ons 6. D.1es am Memberships 7. Rent 17,475 20.425 2,l22 1 900 2,249 2,860 (2) 24,205 29,620 8. utilities 4, ll5 4,710 9. TelBlXlone lO. Office SUpplies am PostaCle 11. Equipaent B.1rchase 12. EquipaentjOffice Maintenance ' 13. Print:in; am Publicity 1........\ , ~'14.' Local Transportation 15. Insurance l6. Audit l7. Interest 10,453 12,175 14,937 14 800 6.264 5,000 6,087 5.700 8,747 8,800 (ii: 25,668 43,865 8,062 ,9,350 6,671 16,350 o 3,345 7,247 (3) ,,' 245,279 7,000 (3) 66,525 l2,600 14,350 856 650 t4.) 12,000 5,627 \:) \ 'l l)~ ~",.t:) 4 VISITOO NURSE ASSOCIATION 4,000 16,240 2.500 3,800 (2) 33,380 5,000 13,640 15.000 6.000 5,500 9,600 , (1) 52,985 9,675 4,000 3,000 (5) 7,500 750 l4,500 720 12,000 I , , AIHINIS- PROORAM L:~ ~CN 1 ' '2 SKILLED TH PRO 802,041 153,655 2,500 3,600 l2,640 500 Ll50 3,800 0 3,400 23,440 500 3,515 2,040 7,600 2.250 9,350 600 ' 4.000 500 3,BOO 1,100 6,4BO 500 37,235 1,450 6, l40 4,000 ' 0 3,000 o AClUAL '!HIS mR BID.it;W) IAST YEAR I'rol'Em'ID NOO' YEAR 1991 1992 1993 (1) (1) 696;442 968,385 1,094,340 105,835 (1)'. (l)- 114,333 175,885 209,763 20,342 2,500 4,105 750 o o 9,250 o 720 1,800 8,260 800 61,745 ' ll,740 , 200 o 200 o 3,000 450 1,500 200 l50, lOO 575 I, 4,000 575 o o 350 , o o o , 740 479 :JSftJ8 -, EXImmtlRE ImAIL N;ENCY VISITING NURSE ASSOCIATION (contiJmed) PmGRAM PmGRAM PmGRAM P1mIW1 P1mIW1 PROGRAM 3 4 5 6 7 8 EillERCARE IlMIlIlA mmmTY WEe 1. salaries 28,725 84,790 4,565 6,639 , 2. Employee Benefits an:! Taxes 5 740 16.ll0 915 1 261 3. staff Develq:m:nt 100 300 50 50 , 4. Professional tati"" 0 0 0 0 5. Publications an:! SUbscrinl':i OIlS 100 500 25 25 6. Dues an:! Memberships 0 0 0 0 7. Rent 940 2,l60 240 200 8. Utilities 150 325 35 25 9. TeleIi10ne 300 2,lOO 50 50 lO. Office SUpplies an:! , Postaae 400 2 500 l50 l50 , 11. Equipnent: , ' Purd1ase 225 900 60 65 , 12. Equiprenl:/Office '" " Mii 200 800 50 50 , l3. Print:in;J an:! Publicity 325 1,000 20 100 l4. Local Transportation ' , , , 600 10,500 75 75 15. Insurance - 350 1,000 75 85 l6. Audit 0 0 0 0 ' , l7. Interest 0 0 o .. 0 , , 18. oth~ify): MIS S 145 300 50 50 19. CONI'RACT SERVICES, 0 0 0 0 20. , SUPPLIES (PT & ROlJrINE 3,750 625 0 875 2l. DOUBTFUL ACCOUNl'S 0 0 0 0 22. DEPRECIATION 400 600 100 lOO 'lUmL EXmiSES (Show also 42,450 124,510 nn 1';\"", 1 in<> "hI 6,460 9,800 Notes an:! COmlents: 480 ~~~.J 4a " " , , ' r", I ' 'C " LJ OlSft/i' ; . .; I , , '.. MmlC'i VISITIOO NURSE ASSOCIATION .A1jTAllm'l m:lITIOOS , FTE* Position Title/ Last Name Last '!his Next Year Year Year AClUAL IJSr YEAR 1991 'llIIS YEAR ~ 1992 llJ~!~ NEla' YEAR 1993 % aml<<lE EXECUTIVE OIREcrOR - ROSE 1. 00 .hQ.Q.hQ.Q' 43 , 237 HCME CARE MANAGER - BODENSTEINER ASSISTANr HCME CARE MANAGERS x 2 CLINICAL SERVICES SPEC - ELAND Total Salaries Paid & FTE* , 1&21:1... 7.1 696 , 442 96B 385 1 094 340 * FUll-T.iJre Equivalent: l.a = full-t.iJre1 0.5 = half-t.iJre; etc. (1)1991 and 1992 salaries include: 4% annuity, removed fran salary base for,l993. 2 al increase, lanned is 5% determined fran base rate of, '. Increase ma be delayed or graded depending on cash flow. ttan line i affected ala, by increa ed FI'Es. llFR'mTCl'ED FUN1:S: ' (<:aIplete Detail, Pages 7 an:l 8) Restricted by: Restricted for: 45,401 (1) 45,711 0.7% 1.00 1.00.hQ.Q 30,924 32,454 35,647 9.B% ~ ~ 1.80 35,937 50,177 55,383 lO.4% --.d2 _J..L.&Q 12,313 29,l26 23,350 -19.8% 13.042) BOARD OF DIRECTORS SELF INS HEALTH INS o o o o 0% BOARD OF DIRECTORS OPERATING RESERVES 0% ,~ " ",..(lARD OF DIRECTORS El;lUIPMENl' FUND (l)Funds released for cash flow l,200 roval. 1,800 50'.0% r.m'l'OlING GRANIS GrantorjMatched by: U of I Work Study / VNA-ADP 2840/B52 2697/809 o llI-KrND SlJProRr DF.!'AIL ServicesjVolunteerB @ 6.50/HR 38,961 26,000 27,300 5.0% Material Goods Canputer SOftware 300 500 500 0% Space, utilities, etc. LESS SPACE DONATED DUE TO TRl\NSFER, OP I\DP, 13,615 12,276 10,462 -14.8% other: (Please specify) (l) ~ Students @ 12.50/Hr @ 300 5,625 4,l04 3,750 ' - 8.6% '-" 'IUl'AL llI-KIND SUProRl' 42,012 - 2.0% 4Bl 58,501 42,880 (1) S~dent Practicum in CClTIIlunity Heal,? Decreasing. 'Y) ~e':;'~'~J ' .25(,8 , 'I " , M;ENCY VISITOO NURSE ASSOCIATION OFFICE ASST - RIVERA .30 .52 .5 AClUAL 'IIlIS YF1lR BJ=lW % ,u..sr YF1lR IiroJECI'ED NEla' YF1lR amNGE 1991 1992 1993 32,l87 35,073 50.457 43.9% I' l6,200 17,639 20.2ll 14.6% il 28U86 309,461 309.974 ' 0.2% 3 56,448 58,647 57,069 - 2.7% " 0 22,339 23,462 24,636 5.0% 5 14,608 16 598 l5.594 - 6.0% 5 19.525 17 , l63 22.113 28.8% 21,278 5,612 0 -lOO % 15,612 4.316 0 -lOO % 2 0 2.800 4,4l0 57.5% ' '. 5 lO,06l l2,226, 12 , 793 4.6% , 0 24,304' 25,422 26 , 688 5.0% 0 8,902 10,133 9.260 - 8.6% 5 11,608 l6,572 l6.380 - 1.2% 5 4,559 5,340 5,618 5;2% ' 0 15,055 l5,829 16,620 ' 5.0% 0 4,095 6,973 6,858 - 1.6% 0 l,l77 1,222 2,184 7B.7% 8,189 24,690 30,434 23.3% 3,698 ll,790 13,388 13.6% (1) INCL IN SAL INCL IN SAL 7,315 NA (1) , o ' INCL IN SAL 6,483 NA (2) INCL IN SAL INCL IN SAL 12,000 NA 574,031 620,968 670,485 NA f' , 1 Sl>T1ll'lTrn rosITIONS , ETE* Position Title/ Iast Nmre Iast '!his Next Year Year Year PHYSICAL THERAPISTS x 3 ~ -=.2.. Jd. MED SOC SERVICES x 3 ~ -:l-..&. NURSING x 13 ..Q..:2Q 1. 90 .l:i. AUXILIARY NURSING x 12' 2.34 2.2 2.0 --- I & R COORDINNDOR - DELAP 1.00 1.00 l.O -- MEDICARE INFO SPEC - RIECK ...J] ~ .7 CCt<1M PR03AAM COORD - ARTHUR ~....:.&1 .7 DAY PRCG COORD - NIDEY 1. 00 ....:12 ....L DAY PRCG ASST COORD - ~ ....:12 ....L OCCUPATIONAL THER - TODD . 00 .08 .1 -- PI' BILLOO CLK - LIam;urJl .63.75.7 --- f' ~- AIMl ASST ':" ANDERLIK 1. 00 1. 00 .hQ.. INFO SYST COORD - COBURN .60.57.5 --- BOOKKEEPER - JANSEN .65 .80 .7 -- VOLUNTEER COORD - SCIIIMMEL .25 .35 .3 SECREl'ARY - REHNKE 1.00 1.00 1.0 CUS'IODIANS x 2 SCHEDULOO 'COORD x 2 .12 .12 .2 . 60 1.28 1. 5 -- TRANSCRIPl'IONISTS x 3 .29 .90 1.0 ON CALL NURSES NA NA .25 ON CALL HIIAs NA NA .50 OVERTIME NA NA .40 SUB'IOl'AL Sa 4.252615127.0 __1- lJ * Ml-tiJre equivalent: 1.0 = full-ti.rre; 0.5 = half-ti.rre; etc. (L) ON CALL 5 P.M. to 8 A.M, Monday - Friday, 8 A.M. to 8 A.M. Sat, Sun, and Holidays. (2) OVERTIME $ required for visits outside regular workday. 482 Sa ~~~Jt~ rJ6G,K J\GE2ICY VISITING NURSE ASSOCIATION SATl\RTm rosm= ~ , F.ffi* AClUAL 'llIIS YEAR B:lUiJl'J.'taJ % ''VSr YEAR m:mx:TED NEla' YEAR all\NGE 1991 1992 1993 " 0 14,625 20,475 40.0" 0 16,488 23,085 40.0.. 0 15,722 19,088 21.4.. 0 130,830 177,627 35.8" 0 lO,850 17,210 58.6" 0 1,744 6,279 60.0.. , '. ' , , , , ' ' - , ' , ' , ' 7' 0 190,259 263,764 NA 0 574,031 620,968 670,485 NA 4( 122,4ll 157,158.J 160,091 NA (2) 1 696,442 968,385 1,094,340 13.0" Position Title/ I.ast NaIl'e I.ast 'lhi.s Next Year Year Year HIlA SUPERVISOR - McHENRY 2 2 2 FIELD SUPERVISOR - POTrER 2 2 ..hQ. SENIOR HIlA - BERANEK 2 ....:! ..hQ. HOMEMAKER HCME HEl\Ilrn x 26 2 .1:.Q. Jl:.Q. HCME HELPERS x 3 22Jd 2-d2 FXlUIPMENr /FILE CLERK --- --- --- --- ". ~ --- ~, --- --- --- --- --- --- --- --- SUBTOl'AL 5b 0.0 12.2 15. --- SUBTOl'AL 5a ~ 26 .1J~ SUBTOl'AL 5 M ~..k. 'f01'AL 27.8 42 .78r' "./F\.tll-time equivalent: 1.0 = ful'l-time; 0.5 = half-time; etc. (2) - See Page 5 483 I) \';\ \' O\)JC,......~ 5b , J~f " I , , ' i I ! . , I I i I i , i I I I . I , I I i I , ! I , I I I I I I 'I , , AGENCY VISITING NURSE ASSOCIATION BENllFIT DETAIL 1991 1992 1993 ACTUAL THIS YEAR BUDGETED TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR (List Rates for Next Year) TOTAL ==> (', ll4,333 175,8B5 209,763 , FICA re- ax 7.65 \ x $1,078,560 Ins Decreases FICA 52,068 72,800 82,510 Unemployment Compo \ x $ 0 0 0 NA Worker's Compo 3.479 \ x $1,094,340 Increasing Significan ly 13,541 30,000 38,072 Retirement 4.0 \ x $ 703,l62 16,3l9 22,4l0 28,126 Health Insurance $l54.35per mo.:28 indiv. PRORATED PER FTE r ' ;per mo.: ',family 24,790 38,600 46,150 Disability Ins. 1.19/100 \ x $ 834,033 20+ Hrs Elig7 4,466 7,925 9,925 Life Insurance $ 290 per month 2,264 2,950 3,480 Other CEU $50 \ x $ CONT ED & PHYSICALS PE $7D Every 3 Years 885 1,200 1,500 How Far Below the Salary Study Committee's WITHIN WITHIN WITHIN Recommendation is Your Director's Salary? Rm;E Rm;E ", RAmE , " Sick Leave Policy: Maximum Accrual Hours 12 days per year for years ALL~ - PRORATED FOR PART-TIME EMPWYEF.s - , days per year for years to AI.I&--coNvERsION TO VACATION AFTER 360 HRS ACCRUAL Vacation Policy: Maximum Accrual 240 Hours 10-15 days per year for years l~ 4 - -- 20-25 days per year for years 4 to 6+ SUProRT STAFF 10-20 DAYS / PROF STAFF 15-25 DAYS Months of Operation Ouring Year: ' 12 IDNDAY-FRIDAY Hours of Service: 8 AM - 5 PM 24 HR AVAIIMlILITY ('"", ~' Holidays: , 10 days per year INCLUDES 2 PERSONAL DAYS Work Week: Does Your Staff Frequently Work More Hours Per, Week Than They Were Hired For? X Yes No - - How Do You Compensate For Overtime? X Time Off X 1 1/2 Time Paid None --x-- Other (Specify) STRAIGHT PAY PAYMENT DEPENDS ON EMPLOYEE STATUS DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments: Retirement ~$152.37/Month Health Ins. ~$154.35/Month * Disability Ins. ~$ 35.70/Month Life Insurance .5 $ 15.74/Month Dental Ins. ~$*InCl /Month Vacation Days 25.0 25.0 Days Holidays ~ 10.0 Days Sick Leave 12.0 12.0 Days -- Minimum 3.0 6.0 1.0 .5 1.0 6.3 2.5 3.0 23.3 POINT TOTAL 86..9 ~~J~:! 6 Maximum 17.3 12.0 1.0 .5 2.0 25.0 10.0 12.0 12."L I V 484 e!l- 5(r/iI , , , ' ~ (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) AGENCY VISITING NURSE ASSOCIATION ," A. Name of Board Designated Reserve: DJUIPMENr FUND l. Date of board meeting at which designation was made: 9/25/90 2. Source of funds: MEMlRIAL OONATIONS 3. Purpose for which designated: PURCllASE/REPLACEMENr OF El;lUIPMENr & MATERIALS 4. Are investment earnings available for current unrestricted expenses? ____ Yes -1L- No If Yes, what amount: 5. Date board designation became effective: 9/25/90 6. Date board designation expires: 00 EXPIRATION - FUNDS WERE RELEASED SPRING 1992 TO IMPROVE CASH FI.l:M 7. Current balance of this fund: $l,200 B. Name of Board Designated Reserve: l. Date of board meeting at which designation was made: 2. Source of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted ,expenses? _____ Yes _____ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: C. Name of Board Designated Reserve: l. Date of board meeting at which designation was made: 2. SoUrce of funds: 3. Purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? . ,J _____ Yes _____ No If Yes, what amount: 5. Date board designation became effective: 6. Date board designation expires: 7. Current balance of this fund: 485 'i.~'c~~ 8 ~SfD8 , I , , AGENCY HISTORY AGENCY VISITING NURSE ASSOCIATION (Using this page ONLY, please summapize the history of your agency, e!l1phasizing Johnson County, .~ellinq of YClUJ:' purpose and goals, past an~ current activities and future 'plans. Please update annually.) i, \ 1949 --- The VISITING NURSE ASSOCIATION was formally organized on July 13 1959 --- Combined with the City Nursing Service 1963 --- Estab1ishsd the CHILD HEALTH CLINIC as a eervice 1965 --- Became MEDICARE CERTIFIED, Nursing was the first service certified, Physical Therapy, Speech PathOlogy, occupational Therapy, social Services, and Home Health Aide eervices were later addsd 1974 --- ELDERCARE PROGRAM developed for well elderly at congregate msal and housing sitss in Johneon County 1981 --- Began services in evening, then addsd 24 hour nureing omergsncy services Changed name of the agency to COMMUNITY AND HOME HEALTH SERVICE AGENCY 1982 --- Became computerizsd for the etatistical and billing eyetem 1984 --- Agency diversified and opsned another non-profit agency designed to maintain elderly at home (CARERESOURCES, INC.). 1985 --- The ADULT DAY PROGRAM joined the VNA Started a new program, Private Duty Nursing, discontinued after it had a negative monetary effect on other services Changsd name back to VISITING NURSE ASSOCIATION OF JOHNSON COUNTY 1987 --- CHILD HEALTH CLINIC was transferred to the Johnson County Hsalth Department to compliment the WIC program. 1988 --- In coordination with the Health Department, startsd the WELL ELDERLY SCREENING CLINICS. 1990 --- A formal Quality Assurance program was started. A support group for familiee, caregivers of Alzheimsr's Disease was started by the ADULT DAY PROGRAM. 1992 --- Transferred Adult Day Program to Johneon County Department of Public Health and aesumed reeponeibility for the Homemaker Home Health Aide Program on April 1. CareResourcee, Inc. ceased operation and joined VNA on April 1. , , " ,........ , \ , '-' Outreach continues with other community agencies to enhance eervices _ agency staff participate in case management with HACAP and Elderly Services Agency. Service'has been provided to residents and staff of Emergency Hous~ng. An agreement has been drawn between VNA and Hillcrest for the services of a psychiatric nurse. Services have been provided/planned for VNA' nurses to provide flu vaccine and Hepatitis a vaccine for staff of other community agenciee. The VNA continues to experience growth in home care. Patients are being referred from the hoe pi tal acutely ill and requiring frequent servicee, e.g. daily or multiple times per day. The Home Health Aide eervices continue to experience the moet growth, eerving patients requiring extsnsive personal care eervices. The greatest challenge of the agency will be to maintain adequate qualified etaff to meet the community'e home health needs while maintaining an adequate level of cash flow. \ ',-" pol 486 l"'l I,.~ <' ~~~ c,>~ .J5"K ' '! I , - AGENCY' VISITING NURSE ASSOCIATION ~ ACCOONTABILI~Y ~UESTIONNAIRE ',' .. I A. Agency I s primary Purpose:" Provide non-discriminatory quality health services to individuals and families in the home and community within the constraints fo the agency's human and financial resources. B. Program Name(s) with a Brief Description of each: 1. . SKILLED HONE CARE .. Home V1s1tl to provide phyeJ.alan-dlrected health care to 1nd1.vldualt with d1aqno88d health problem.. Services reimburlable throuqh lnsurancel, private pay wLth a sUdlng Icale. 2. HEALTH PROMOTION" HOll18 Visits tor promotion ot health, prevention of health problems. 3. ELDERCARE" Health care for Senlor Citizens provlded at houaing/meal sitee in the county, lervLc.8 lnclude Icreen1ng, counseling, education. 4. HOMEMAKER SERVICES" 5erv1cel provided, in the home for purpose of maintainLnq lndividuals at hOlll8l includes houeekespLnq, qroc8ry .hopping, laundry, runnLnq errands, etc. ' s. COKKUNITY PROGRAM .. Health -acreenLnq, education to general public, omploY8. group., IchoolJ and other cOllIllunlty "genelel. 6. IIELL ELDERLY CLINICS - H..lth,c... lor w811 .ld8rly, lnclud.. phy.lcal : IIle'llllInt,..cr..nlnq, education and refural. c. Tell us what you need funding for: Local funding from United Way and Johnson County enables the VNA to provide a variety of health services not otherwise funded by other sources. This includes subSidizing home care services for those ,without insurance coverage and/or adequate private funds to meet their home health needs. Local funding also includes preventive services in 'the home (Health Promotion) and in the community (Eldercare). Management: l. Does each professional staff person have a written job description? Yes X No ,'-) ',," D. 2. Is the agency Director's performance evaluated at least yearly? No By whom? Board of Directors l. Are there fees for any of your services? Yes X No \ V a) If Yes, under what circumstances? Fee for service in skilled heme care, reimbursable by private pay when ineligible for third-party coverage. Sliding-scale available based on inceme" liquid assets, dependents, unusual circumstances. Sliding fees for Hememaker services. Flat tees for Foot Clinic, Flu Clinics, Well Elderly Clinics, Massage Therapy and Community Se rv ices. b) Are they flat fees X or sliding scale X ? 487 P-2 ~~~~s':~ ';S,g " I , , ' '- AGENCY VISITrNG NURSE ASSOCIATION c) Please discuss, your agen~ylslfund raising, efforts, if applicable: (\ Fundraising activitie!dndude Direct ,Mail Campaign to "Friends of VNA" in ' month of May and participation in Hospice Road Race annually. Receive unsolicited donations, memorials. Seek grants fran service organizations. Exploring federal grants. F. Program/Services: , Example: A client enters the Domestic Violence Shelter and stays for '14 days. Later in the same year, she enters the Shelter again and stays for lO days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate Incidents) I and Units of Service 24 (Shelter Days). Please supply illformation about clients served by your agency during the last two complete budget years. ' Enter Years --+ 1990 1991, , 11. How many Johnson County la. Duplicated residents (including Iowa Count HctoIE CARE 0 Y 1076 1260 city and Coralville) did lb'. Unduplicated a) 869 903 your a~ency serve? ' a) ctoIE CARE, b) C<M<lUNITY Count b) 677 643 2a. Duplicated NOr 2. How many Iowa city residents Count AVAILABLE did your agency serve? 2b. Unduplicated Count HctoIE CARE 0 596 3a. Duplicated NOr ' C 3. ' How many Coralville Count AVAILABLE residents did your agency 3b. Unduplicated serve? Count HctoIE CARE 0 137 4a. Total HctoIE CARE 0 26814 L How many units of service did your agency provide? 4b. To Johnson County Residents 23579 26814: 5. Please define your units of service. VISIT - Visits to heme of patient admitted for service, average 1 hour. SESSION - Unit of time for Eldercare, 1 to 4 hours of service. CONTACT - Duplicated number of individuals attending Eldercare, Well Elderly Clinics. HOUR - Unit of time spent in Cannunity Services, Hanemaker Heme Heal th Services in the hane. 6. Please discuss how your agency measures the success of its programs. A. Results of Consumer questionnaires, physician questionnaires. B. Canparison of annual statistics - grcMl:h can be considered a measure of success. C. Results of Fundraising success, unSOlicited cannents. D. Canpliments vs. complaints. , E. Cannents fran cannunity to Advisory Cannittees and Board members. \..., F. Support fran Funding Sources. G. Continued referrals fran various sources. 488 Q\.~"" O~K.J~l P-J ~'i AGENCY VISITING NURSE ASSOCIATION ,~ 7. In what ways are you planning fpr the needs of your service popula- tion in the next five\.yearsi1 _ " ' A. Planning Committee/Director develop short and long-range Strategic Plan, review annually. B. Advisory Committees (Medical, Professional, Senior, Hanemaker Hane Health Aide) help identify unmet needs in Ccmnunity. C. Services evaluated by consumers; conduct quality assurance activities. D. Maintain qualified staff, adequate number to meet ccmnunity needs. E. Pronate continuing education for staff to maintain/gain knCMledge. F. Participation in ccmnunity activities, e.g. Case Management. G. Pronate services through marketing; maintain relationships with referral sources. H. Plan fundraising activities to help maintain financial stability. I. Maintain Management Infollllation System for efficiency and productivity. 8. Please discuss any other' problems or factors relevant to your agency's programs, funding or service delivery: A. Difficul t maintaining adequate cash flCM due to method of third-party reimbursement. B. No contingency funds for emergencies. C. Difficulty maintaining staff to meet hone care needs of ccmnunity. D. Potentiality of decreases in Medicare, Medicaid programs, and State funding of Public Health Nursing and Hanemaker Hane Health Aide services. E. Managed care benefits with insurance programs reducing number of allCMable visits, leaving remainder of services for patients 1(:0 pay. 9. List complaints about your services of which you are aware: , The Quality/Assurance Coordinator maintains a continuous consumer evaluation through a mailed questionnaire. Results are positive. Any canplaints received are reviewed by management and supervisory staff , and reported to the QA Ccmni ttee, Professional Advisory Ccmnittee and Board. Action is taken as indicated, e.g. changing staff. Generally, canplaints about VNA service usually relate to continuity of service, timeliness, missed visits by Hone Health Aides. The number of missed visits has been reduced significantly through consistency in scheduling. lO. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this proble~: In most cases, a waiting list is not feasible for VNA services as most patients for hone care have imnediate health needs. If VNA is unable to proVide services when needed, the patient is referred to another hone care agency. If funding is not adequate, the agency may need to develop a restrictive policy regarding the proVision of services, reducing the services for patients 'needing maintenance care. How many people are currently on your waiting list? NA ll. In what way(s) are your agency's services pUblicized: Distribution of Agency Brochures Speaking Engagements with Ccmnunity Organizations, Public Groups YellCM Pages Participation in ccmnunity activities, e.g. Road Race, fairs Cable TV, Radio, Public Service Announcements Word of Mouth News Releases 489 P-4 (J \"\ \'I O~)~)J..:". ';S/J -, , , ". AGENCY: VISITING NURSE ASSOCIATION VISITING NURSE ASSOCIATION GOALS - 1993 (', ! ' A. MISSION STATEMENT The Visiting Nurse Association of Johnson County is devoted to improving the quality of life of persons in its service area by assisting individuals and families to achieve the highest level of independent living appropriate to the potential of the persons involved. VNA will pursue this mission by: l. Providing quality health and social services to individuals and families in the home and community without regard to race, religion, creed, sex, sexual orientation, ethnicity, disease entity, or age, and by providing these within the constraints of the agency resources to persons with limited means. 2. Attracting, managing, and developing sufficient human, , physical and financial resources to assure continued long- term ability of VNA to offer services and leadership as a home health care provider. 3. Adopting and promoting positions on issues which affect the fulfillment of this mission. (-- '.... B. PURPOSE The Visiting Nurse Association (VNA) is an autonomous, 'non-profit community health service agency incorporated under the laws of Iowa, providing a variety of health services for the residents of Johnson County in a non-discriminatory manner. The,VNA accepts responsibility to promote health by identifying and working toward the solution of individual and community health problems, assisting in community health programs, and working cooperatively with other community organizations and services to meet community health needs. The VNA provides health care on a part-time or intermittent basis in the home and community setting. Home health services are' provided by means of direct care, cooperative arrangements, and written agreements. C. QQMI The goal of the Visiting Nurse Association is to provide home and community health services to residents of Johnson County through a variety of activities developed with the intent to assist them in achieving their highest level of health. The VNA will be participating in the development of new measurable goals and action steps to coincide with the Healthy Iowans 2000 Plan. I '-' 490 ~~.I~i :lo(P~ '" 'J J ~~) ~)~~;~ ,"'- AGENCY: VISITING NURSE ASSOCIATION GOALS - 1993 Page 2 D. OBJECTIVES 1. SKILLED CARE PROGRAM Description: visits made to persons, at their place of residence, who have a diagnosed health problem and are under the care of a physician. Services include: Direct care, observation, evaluation and health promotion to improve the health of the individual and family. Services also include monitoring/evaluating patients who have the potential for complications and/or deterioration without appropriate intervention. Skilled care involves the services of the following disciplines: Nursing, Physical Therapy, Speech Pathology, Occupational Therapy, Medical Social Services, and Home Health Aides. Objectives: a. Provide curative, restorative, and palliative home health care to residents of Johnson County b. Assist individuals to stay in their home as long as possible, delaying or preventing institutionalization c. The anticipated volume of services for 1993 is: NURSING PHYSICAL THERAPY SPEECH PATHOLOGY OCCUPATIONAL THERAPY MEDICAL SOCIAL SERVICES HOME HEALTH AIDE TOTAL VISITS 11700 VISITS 935 VISITS 330 VISITS l65 VISITS 435 VISITS 12150 VISITS 25715 VISITS ~ * Maintain qualified professional staff * Provide supervision/support for staff * Provide administrative support * Maintain liaison with health care providers and funding SOUrces * Provide in-service education for staff, promote continuing education * Maintain knowledge of third party reimbursement sources and requirements * Be competitive for services in home health care * Market services 491 J5t.i , 'I 'I , , , ! , i ! I , , ; ,I , , I :! AGENCY: VISITING NURSE ASSOCIATION , "'I I , ' GOALS - 1993 ('; Page 3 Resources l2.25 FTE Registered Nurses (Weekend, Evening and' Auxiliary Nurses) 1.00 FTE Physical Therapist 2.00 FTE Supervisory Staff (Home Care Manager and Assistants) .50 FTE Medical Social Worker 3.00 FTE support Staff (I & R Coordinator, MC Information Specialist, Scheduling Coordinator) .75 FTE Billing Coordinator .40 FTE Quality Assurance Coordinator 3.25 FTE Office Support Staff .lO FTE Occupational Therapist 7.l5 FTE Home Health Aides .50 FTE Home Health Aide Supervisor Contract Staff (Speech Pathologist) Volunteers Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials Management Information System Office Supplies and Postage Miscellaneous Supplies COST OF OBJECTIVE: $1,094,181 2. HEALTH PROMOTION PROGRAM Description: Home Visits made to assist individuals and families to obtain and/or maintain optimum level of health. Services include developing and maintaining appropriate coordination of community resources for the benefits, of the patients. Health Promotion includes the services of VNA's nursing staff and social workers. objectives: a. Promote healthy lifestyles, educate and provide health consultation to residents'of Johnson County b. specific services and volume for 1993 anticipated are: NURSING HEALTH PROMOTION NURSING MATERNAL HEALTH MSW HEALTH PROMOTION TOTAL VISITS 2400 VISITS 200 VISITS 300 VISITS 2900 VISITS ..., \"', I'. f:A)'(.~ ~~~ c '! ' I \..) 492 :IS"f ;i " AGENCY: VISITING NURSE ASSOCIATION "',GOALS - 1993 Page 4 Tasks * Maintain qualified professional staff * Provide supervision/support for staff * Provide administrative support * Maintain liaison with health care providers and funding sources * Provide in-service education for staff and promote continuing education * Market services Resources '~""'-. 2.00 FTE Registered Nurse .30 FTE Supervisor (Home Care Manager, Assistants) .25 FTE Medical Social Worker .25 FTE Support Staff (I & R Coordinator, Scheduling Coordinator) .40 FTE Office Support Staff Volunteers ' Travel Reimbursement Medical supplies and Equipment Liability Insurance Staff Development Patient Education Materials Management Information System Office Supplies and Postage Miscellaneous supplies' COST OF OBJECTIVE: $85,525 3 . ELDERCARE PROGRAM Description: Eldercare is a series of services offered to well elderly at various sites throughout Johnson County. The goal of the, service is to promote optimal health and independence to older persons. Services include direct care, screening, teaching, counseling, referral, and education. Special programs include: Foot Clinic, Massage Therapy, Flu Clinics, and Elderswim Program. Objectives: a. Provide a variety of health services for elderly individuals/groups at every meal and housing site in Johnson County b. Specific volume of service is anticipated to be: o DIRECT SERVICES/EDUCATION 1200 HOURS 493 '~o)~~~ J~8 , 'I " , I I , j I , , I I I I , I I ! , I ! " '.. AGENCY: VISITING NURSE ASSOCIATION GOALS - 1993 Page 5 Tasks * Maintain qualified professional staff * Provide supervision/support for staff * provide administrative support * Maintain liaison with providers serving the elderly and funding sources * Provide in-service education for staff, promote continuing education * Market services Resources l.OO FTE Community Program coordinator and Staff Nurses .30 FTE supervisor (Home Care Manager and Assistants) .25 FTE support Staff (I & R Coordinator, Scheduling Coordinator) .l5 FTE Office Support Staff .02 FTE Physical Therapist Massage Therapist Volunteers Student Nurses Travel Reimbursement' Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials Management Information system Office Supplies and postage Miscellaneous Supplies COST OF OBJECTIVE: $42,450 4 . HOMEMAKER HOME HEALTH AIDE PROGRAM Description: Services provided in the home designed prima~ily to help the elderly, the ill and the disabled continue to live in their own homes when they are unable to do so without help. Early institutionalization may be avoided. The services also help provide protective care for children and adults when there is potential for neglect or abuse. Services provided include: Personal care assistance, home management, meal preparation, grocery Shopping, money management and protective services. ,,"I \'~~ ~r.:.)":t..i~ ...'1 ,I , ' n , " (- \.... V' 494 .26('~ -. AGENCY: VISITING NURSE ASSOCIATION 'J GOALS - 1993 Page 6 Objectives: a. Provide supportive home care services to frail elderly, the ill and the disabled. b. Assist individuals to remain at home, delaying or preventing institutionalization. c. Specific volume of service is anticipated to be: HOMEMAKER HEALTH AIDE SERVICES 8800 HOURS ~ * Maintain qualified homemaker home health aide staff * Provide supervision/support for staff * Provide administrative support * Maintain liaison with health care providers and funding sources * Provide in-service education for staff, promote continuing education * Be competitive for services in home health care * Market services o Resources 4.40 FTE Homemaker Horne Health Aides 1.00 FTE Horne Helpers .50 FTE Supervisory Staff (includes Horne Care Manager and Homemaker Horne Health Aide Supervisor) 1.00 FTE Support Staff (Scheduling Coordinator, Field Supervisor) .25 FTE Office Support Staff Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials Management Information System Office Supplies and Postage Miscellaneous Supplies COST OF OBJECTIVE: $124,510 5. COMMUNITY PROGRAMS Description: Health consultation, screening, and educational services provided at various community sites for the promotion of healthy life styles and detection of health risk factors. \-../ 495 O:~~)cf~J ;15(,8 " ':1 "' , ' .,.,' , j i I I , I I i I I i I I I , I I I i AGENCY: VISITING NURSE ASSOCIATION GOALS - 1993 Page 7 Obiectives: a. Provide health screening, counseling, educational and informational services to persons throughout Johnson County at public, private, business and/or special population sites. b. Anticipated volume for 1993 is: COMMUNITY SERVICES 175 HOURS Tasks * Maintain qualified professional staff * Provide supervision/support for staff * Provide administrative support * Maintain liaison with community agencies, organizations" businesses and funding sources * Provide in-service education for staff, promote continuing education * Market services Resources ,:;"". .20 FTE Registered Nurse .10 FTE supervisory Staff (Horne Care Manager and Assistants) .05 FTE Support Staff (Scheduling Coordinator, I & R Coordinator) , .05 FTE Office Support Staff Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials Management Information System Office Supplies Postage Miscellaneous Supplies COST OF OBJECTIVE: $6,460 6. WELL ELDERLY CLINICS Description: Well Elderly Clinics provide health screening activities for persons not receiving regular medical care from a physician. The service goal is to promote optimal health and well being for older persons and to provide early detection of health problems with referral for medical care. :--, . \,::\\,'. C> \Ur...l.~'J 'I " , , r r v ., ;' I , V 496 025(,8 · i - ~ GOALS - 1993 Page 8 ,--.. , , I ~, o CONTGOAL 9/92 9.~~..~ AGENCY: VISITING NURSE ASSOCIATION services will include physical assessment, screening, counseling, education and referral. Objectives: a. Provide health services at clinics held at the Senior Center and other sites throughout the county b. specific volume of services will be: SCREENING CLINICS SPECIAL EVENTS 20 SESSIONS 2 SESSIONS Tasks * Maintain qualified professional staff * Provide supervision/support for staff * Provide administrative support * Maintain volunteer program * Maintain liaison with elderly service providers and funding sources * Provide in-service education for staff, promote continuing education ' * Market services Resources .25 FTE Community Program coordinator , .10, FTE Supervisory Staff (Horne Care Manager and Assistants) . , ' ' .05 FTE support Staff (Scheduling coordinator, I & R Coordinator) .05 FTE Office Support Staff Student Nurses Volunteers, Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development Patient Education Materials Management Information system Office Supplies and Postage Miscellaneous Supplies COST OF OBJECTIVE: $9,800 497 ~Sftl , "1 " , ' i ..~, I ; I , , - HuMAN SERVICE AGENCY BUDGET FORK City of coralvill~ Johnson County city of Iowa city United Way of Johnson County Director : WILLIAM MCCARTY YOUTH HOMES INC. P.O. BOX 324 n CHECK YOUR AGENCY'S BUDGET YEAR Agency Name : Address : Phone : completed by : Approved by Board : 9/1B/92 (date) 1/1/93 - 12/31/93 4/1/93 - 3/31/94 7/1/93 - 6/30/94 XX 10/1/93 - 9/30/94 COVER PAGE Program Summary: ~Please number programe to correepond to Income & Expense Detail, i.e., Progrsm 1, 2, 3, etc.) 1, Youth Emergency Shelters I & II,. provides emergenc~,end short term residential ca~e, counseling, and supervision to runewey and homeless children: to victims of abuse, neglect, or exploitation; and to children who have been removed from their homes be- cause of emotional, behavioral, or family problems. YES includes two homes totalling 13 beds, and serves about 275 children annually. 2. Courtlinn Residential Treatment Center - is a group foster home providing long term residential treatment to females, ages 13-17, who .are emotionally 'disturbed and/or behpvior disordered as a result of physical or sexual abuse; neglect, or other family problems. ' ' r, 3. Structured Community Independent Living Services. assists foster care and homeless youLi, ages 16-21, in finding adequate housing and employment, and completing their education. SCILS also provides financial assistance and counseling, supervision, and education' in specific skills needed to become .a self-sufficient adult~ 4. Pursuing Adventures in Learning - is a daycare/treatment program for pre-adolescents and middle school children (ages 6-15) who are behavior disordered. PAl is available before and after school and all day on weekdays when school is not in session. 5. Parent Support Services - is an in-home family-centered program that helps keep fam~lies together by providing family therapy, and by teaching 'parenting skills, and problem" solving and social skills. PSS also monitors and supervises children's behavior at, homa, at school, and in the community. Local Funding Summary 4/1/91 - 4/1/92 - 4/1/93 - 3/31/92 3/31/93 3/31/94 United Way of Johnson County -- S S S Ooes Not Include Oesignated ,Gvg. 10,000 15,000 45,000 FY92 FY93 FY94 City of Iowa City S 0 S 0 5 20,000 Johnson County 5 65,000 S 65 000 S 100 000 V City of Coralville 5 0 S 500 S 10,000 498 "r?r' 1 . ()) ,I ", eJSr,i , " I , ' '\ . nris YEAR AC'lUAL !lOU.J:;i'J:J) IAsT 'iF1lR l?1mEcrED NOO 'iF1lR Enter Your Agency'S BJdget Year => 7/1/91 - 7/1/92 - 7/1/93 - 10 -- _~'I'r1l0~ .. 1. 'rorAL OPERATING ElJt:GEr (Total a + b) 1,523,457 1,579,079 1,655,693 a. carryover Balance (Cash fran line 3, previous column) 164,369 ' 173,281 194,693 . b. Income (Cash) 1,359,088 1,405,798 1,461,000 2. 'rorAL EXPENDI'IURES (Total a + b) /1,287,133 1,384,386 1,467,880 , a. Aclrnini.stration 2Q4,141 230,145 244,209 '. b. Prcgrarn Total (List Prcgs. Belo;;) 1,082,992 1,154,241 1,223,671 ' '.' 1. YOUTH EMERGENCY SHELTERS I&II I 392,047 384,603 399,511 2. COURTLINN RESIDENTIAL TREA TMT I 293,851 293,471 I 311,285 3. STRUCTURED COMMUNITY IND. LIV./ 268,368 300,466 307,576 4. PURSUING ADVENTURES IN LEARN. 122,289 152,507 176,721 . 5. PARENT SUPPORT SERVICES 6,437 23,194 28,578 6. 7. I ' I 8. . ~ a. Due for capitalized expenses 63,043 , . 0 J. ENDING BAIANCE (SUbtract 1 - 2) -2c ]1 173,2Bl j[ 194,693 ]/ 187,813 I 4. IN-KIND SlJPEORl' (Total, fran I' 19,500 17,000 17,000 . Page 5) 5. NON-o.sH ASSEIS (NET) II 247,784 275,000 300,000 Notes ard Ccllunents: Item 2c in Column 1 is the net of depreciation expense and newly acquired capitol assets. Item 3 Ending Balance in Column 1 includes $101,923 in cash, plus accounts raceivable, ($139,903) less liabilities ($68,545). Since 1991-92 expenses avaraged $107,261 per month, the agency h.as less than one month's operating expanses on hand. Item 5 Non Cash Assets is the "book" valua of agency property, vehicles, and depreciable eqUipment, less ~epreciation, less mortgages and loans. . 499 EIJI:GEr SlJ!iolARY AGENCY YOUTI/ HOMES INC. "'"', ,J o C.) _\ '\' ' l) W \_....~'\ 2 JSft3 -. ACIUAL '!HIS YEAR EUu.J:;J.l:JJ ArMINIS- PRCGRAM :rL IAST YEAR POO:lECI'ED NOO YEAR TRATICN 1 1991-92 1992-93 1993-94 YES I&II 1. Local Rln:ling Sources - 99,250 111,000 200,000 38,000 78,500 23,500 List ""''''J/ a. Johnson COunty 65,000 65,000 100,000 23,000 40,000 10,000 --'- b. City of IOiIa City 0 0 20,000 2,000 4,000 4,000 c. United Way 11,250 22,500 45,000 12,000 7,500 7,500 d. City of COralville 0 500 10,000 1,000 2,000 2,000 e. JOhnson Co. Dept. 21 23,000 23,000 25,000 0 25,000 0 Shelter POS Suoolemt f. , 2. state, Federal, 1,214,694 ,251,098 1,210,000 170,000 318,000 2B3,OOO ' -T,i~t' a. 82B,975 908,702 850,000 150,000 220,000 '265,000 OHS pas (State & Co.) b. 18,533 18,500 20,000 0 8,000 8,000 OEPT OF EO. c. 357,686 284,39q 300,000 20,000 90,000 10,000 MISC GRANTS d. Jo. Co. Community q'inn ~9 500 an n 0 0 SeJ:rices 3. contributlons/Donations , 5,285 ' 6,850 8,500 8,500 0 o " ....-.' a. United Way 1,945 2,850 3,500 ,3,500 0 0 D:sianated Givi,.,., b. other COntributions 3,340 4,000 5,000 5,000 0 0 . 4. Special Events - 245 350 500 500 0 0 J:.i.st 10'.01 a. IOiIa Clty Road Races 245 350 500 500 0 0 b. c. , 5. ~et ~ Of Sel:vlces 3,585 6,000 7,500 0 0 0 arant ees 6. lfet Sales Of Materials . 7. Interest Income 4,797 3,800 4,500 4,50 O. 0 0 a. other - List BelO'.. 31,232 26,700 30,000 22,000 3,000 0 Ir ~'"rl~ . u. -, a. Reimbursements 12,187 14;200 25,000 20,000 0 0 b. Miscallaneous 19,045 12,500 5,000 2,000 3,000 0 c. l 'IOrAL rnaJ.lE (Shew also on ,359,OB8 ,405,798 1,461,000 243,500 399,500 306,500 P;,rr.. , JiM ih' rnaJ.lE IErAIL AGENCY YOUTH HOMES INC. lfotes and Comments: 2c. M1SC Grants lnclude: HHS Homeless, HHS SAPS, IFA, IDEO, FEMA, 500 Iowa Arts Council; $B6,619 of this amt. is for capitalized eXpend~tvras. t ':~"'.~Reimb = Health Ins & Rent J 8b Mise = Staff Tralnlng, Ropes Course, a c. I "'"r: /_ 0 . ,) '",,' ~ 04J \PO - AGENCY YOUTH HOMES INC. l1l<mE lEOO:L ,-'" (continued) PRCGRl\I1 PRCGRl\I1 m:GlWl m:GlWl PRCGRAM PRCGRAM SCItl3 PAL4 PSg; 6 7 8 1. Local Funcl.in;r Sources - 27,500 24,500 8,000 T,;<:t: 1'<>1"" a. Johnson County 14,000 11,000 2,000 b. city of Iowa City 4,000 4,000 2,000 c. United Way 7,500 7,500 3,000 d. City of Coralville 2,000 2,000 1,000 e. Johnson C. Oept 21' 0 0 0 Shelter POS Supplemt f. 2. state, Federal, 275,000 144,000 20,000 Fonrvl~t;nn" -T,; do Belct~ a. OHS POS (State&Co.) -95.,illl.Q..... 100,000 20,000 b. . Dept. of Education . 0 4,000 0 c. Misc. Grants 180,000 0 0 ' " .' d. Jo. Co. Community 'I ______Se~vic~ App.o~, . n An nnn n 3, Contributlons/Donations 0 0 0 . a. United Way 0 0 0 ,. tesi"""ted Givincr . b. other Contributions ,. 0 0 0 I 4. Special Events - 0 0 0 T.! ~t. 1'<>1 "" a. Iowa Clty Road Races 0 . 0 0 . . b. c. 5. ~et ~~ Of Services 0 7,500 0 .aren aes 6. Net Sales Of Matenals 7. Interest Income 0 '0 0 8.Other - List Bela. 5,000 0 0 . . ~. '::n'lOl"'\"~ . a'Reimbursement 5,000 0 0 bAiscellaneous 0 0 0 c. 'IDrAL :JJlOl-lE 307,500 176,000 28,000 ~ , ./ '-" lIotes an:! Col1lnents: 501 ~)~')~ 3a J5~ , " , ' , , , " I , -.. AGENCY YOUrn HOMES INC. EXI?E1lDrroRE JErAIL ACIUAL '!HIS YEAR OOlmiJ.W AI:MlllIS- m:GRl\M m:GRl\M IAST YEAR POOJECl'ED Nm YEAR 'IFATION 1 2 YESI&II RTC l. salaries 676,302 760,068 802,500 134,500 230,000 180,600 2. Ellployee Benefits 176,880 39,109 47,711 39,285 ard Taxes 123,661 165,733 3. Staff cevelq:xoont 5,BOO 6,000 300 1,BOO 1,600 5,729 4. ~~~~~ 2,000 1,000 1,000 0 CO ta 'on 2,130 900 5. Publications ard 3,850 3,500 300 1,000 1,000 ions 3,411 6. DJes ard Membel:ships 4,500 5,000 5,000 0 4,655 0 7. Rent OFFICE & PAL 19,539 32,400 35,000 16,000 0 0 CLIENT RENT 26,56~ 27,500 29,000 0 0 0 8. Utilities , 21,644 27,700 28,500 3,200 11,000 6,600 9. Telephone 18,308 18 , 000 20,000 6,500 5,000 3,200 10. Office SUpplies ard 13,500 Fostaoe 12,807 12,200 13;500 0 0 11. Ecpi.pnent&FURNITURE , 20,OB6 7,000 7,000 . 500 1,500 1;500 12. Ecpi.):1ll8Ilt/Office/8LOG 36,461 18,300 18,000 2,000 6,000 4,000 ...;, ., 13. ~ ard Publicity . ANO,RECR ITMENT ' 9,350 , B,300 g,OOO ' 9,000 0 o ~, I 14. Local Transportation 47,594 43,490 50,000 3,000 14,000 7,500 15. Insurance 13,040 lB,600 21,500 500 11,000 .4,000 16. Audit 4,430 4,400 4,500 4,500 0 . 0 17. Interest 24,041 21,010 25,000 0 10,500 8,500 DEPRECIATION ~1 ~d~ ~~ R?~ ~~ nnn ~ nnn ?d,nnn 1A,nnn 18. other (specify):FOOO , , , , 43,566 42,500 43,000 0 16,000 14,000 uQllca:l-lnl n C:IIDPI TI=I:: ?1 n~R ?n,~nn ?? nnn n 7,500 6,000 19. , , RECREATION & ALLOWANCES 19,790 19,950 20,000 0 8,500 6,000 20. CLOTHING & PERSONAL 15,429 14,360 15,000 0 2,500 9,000 l\1I=l=nc: 21.tONTRACT SERVICES 49,917 39,600 40,000 0 0 0 UAY & MYEP 22. 5,973 1,500 2,000 300 500 500 MISCELLANEOUS 'lWIL ~ (Show also 1,287,133 l,384,3B6 1,467,8BO 244,209 399,511 311,2B5 n" 0...... , '??~.?.h\ Notes ard ccmrents: L " ",-"I so, r 4 \"1 '\ .,{'lo b~l,\C..,~ r15~e 'I I , , -. AGrnCY YOUTH HOMES INC. EXPI'lIDI'lURE IEOOL ,-,' ( continue::l) mx;RAM m:GRAM m:GRAM m:GRAM mx;Rl\M mx;RAM 3 4 5 6 7 8 , seILS PAL PSS , 1. salaries 141,500 93,500 22,400 2. _loyee Benefits and Taxes 32,376 13,021 5,378 3. staff Cevelopment 1,400 700 200 4. Professional Ocnsultation 0 0 0 5. Publications and SUbscrint-ions 800 300 100 6. !)les and Menterships 0 0 0 7. Rent OFFICE & PAL 0 19 ,000 0 CLIENT RENT 29,000 0 0 8. utilities 3,200 4,500 0 9. Telephone 2,800 ',2,500 0 10. Office SUpplies and 0 0 0 PostaCle 11. Equipment& FURNITURE 500 3,000 0 P\n:Chase1ll"ntal . .' 12. Equipment/Office/8LDG 3,000 3,000 0 . Ma~ 13. Prin~ and Publicity . ; ,AND REC UITMENT ' 0 0 0 14. Local TranspOrtation 15,000 10,000 500 . 15. Insurance 3,500 2,500 0 . .. 16. Audit 0 0 0 17. Interest 3,000 3,000 0 DEPRECIATION, 10,000 12,000 0 18. other (Specify): FOOD 9,000 4,000 0 Hnll~FHOI n ~\IPPI TF~ 6.000 2.500 0 19. . RECREATION & ALLOWANCE 2,500 3,000 0 20. CLOTHING & PERSONAL NFEn~ 3.500 0 0 21. CONTRACT SERVICES 40,000 0 0 \lAY & MYEP 22. MISCELLANEOUS 500 200 0 roJ7IL ~"" (ShC1ll also 307,576 176,721 28,578 nn PoCl'" 1 ',hl Notes and CC:iI1IWlts: SCILS & PAL budgets include 1st full year of operation in tha programs' present form. 503 4a ,25'8 "'" ,\ ,-~ " ,. \' t.JI~1 ~_X:. "I 'I , ' AGENCY YOUTH HOMES INC. SAIARIED FC6rrIONS FTE* AClUAL 'I.}Sr YEAR 1991-92 'lHIS YEAR POOJECI'ED 1992-93 ror:GEl'ED NEXT YEAR 1993-94 ~h Fosition Title/ Last N.arne Last '!his Next Year Year Year --- Total salaries Paid & FTE* - - - , 45.8 51.3 2'.55 676,302 760,06B 802,500' ,6% * FUll-T.iJne Equivalent: 1-:0; 1iiIi-t.iJne; 0.5 = half-t.iJne; etc. RESTRTCI'ED FlJNI:S: (Complete Cetail, Pages 7 and 8) Restricted by: Restricted for: BOARD LAND, BLDGS, EQUIP 0 0 0 0 BOARD CASH RESERVE 0 0 0 0 C r 1991-92 ' 1992-93 1993-94 ' : Mi\'TQIJNG ~.NI'S GrantorjMatched by: Oept of Health & Human Services/COUNTY 228,929/ 180, 000/ l~u,UUUI ' ~ ' (SCILS) 21,762 18,000 18,000 " Oept of Health & Human Services/COUNTY 74,803/ 63, UUU/ bJ ,UUU/ (Substance Abuse Prevention) 22,165 21,000 21,000 Iowa Dept. of Economic/COUNTY 14,000/ 10,30U/ lO,UUUI (Shelter) 9,785 16,030 15,000 lll-KI'NlJ SUProRT DErAIL servicesjVolunteers Estimated 3000 hrs. @ $5.00/hr. 15,000 15,000 15,000 0 Material C-ocds Mise Goods & Furniture 3,000 2,000 2,000 0 Space, Utilities, etc. PAL Classroom Space 1,500 0 0 0 other: (Please sp:cify) =a I 'f01'AL lll-KmJ) SUProRl' 19,500 17,000 17,000 ~~ -e.~ 5 504 c25'8 . i , , , AGENCY YOUTH HOMES INC. ---- SAIlIRTm ro<JmONS RTC Coord/Chval 1 1 1 ACIDAL '!HIS YEAR 00I:GErED % u.sr YEAR m:lJECI'ED NEXT YEAR aJANGE 1991-92 1992-93 1993-94 41,087 44,487 46,000 3% 20,700 23,318 24,000 3% 28,704 31,198 33,000 6% 16,B46 17,984 18,500 ' 3% 1,979 10,000 13,000 c 30% ~~:~~~ '~~:~BB ~o:oBB ~~ 1115,538 ' 118,560 121,500 2% 4 . 33,654 32,047 33,000 3% lB,836 20,200 21,000 4% 42,303 c 5 41,400 54,000 3n% 28,903 ' 29, BOO 31,000 4% 84,293 84,519 86,600 2% . c 0 6,500 10,400 60% 23,579 25,500 26,500 4% 43,079 50,500 52,000 ' 3% 21,443 31,720 32,500 2% 75 13,621 30,056 30,500 1% 22,920 26,000 27,000 4% 4,424 5,250 7,000 c 33% b 3,420 3,900 4,000 3% 25 40,764 54,629 55,500 2% 55 676,302' 760,068 802,500 6% FI'E* !\:Jsition Title/ Last Name Last '!his Next Year Year Year --- Executive Oir./McCarty Admin. Asst./Jones 1 1 1 --- 111 --- Clinical Oir/Wernimont 111 --- Office Asst/Jordan Reception/Nathan ~~~ CggI~fS~b~Qrvisors 111 --- .1 .75 1 --- ~ ~ ~ --- YES Youth Counselor Assoc. 11.1 11. 11. --- YES Sub. Abuse Prevo Specs. 1.5 1.4 1. --- --- "', RTC/PSS Caseworkers RTC Shift Supervisor,s 1.8 1.75 2.2 --- 222 --- RTC Youth Counselor Assoc. 8 8 8 --- PSS C.ase Aide o .6 1 --- seILS Coord/Black 1 1 1 --- SCILS Caseworkers .5a 3 3 --- SCILS Case Aides 233 --- SCILS Youth Counselor Assoc. .3a .75 2. --- PAL Coord/Kuehn 111 --- PAL Program Assts PAL Ed Coord. (Summer) PAl Rec Aides .3b .4 .5 --- .2b .3b .3 --- 4 5.25 5. --- --- v TOTALS 5.8 51.3 2. --- * MHiJne equivalent: 1.0 '" full-tiJne; O.S '" half-tiJne; etc. a=New position filled only part of the year Salary increases vary, but budget b=Temporary position anticipates 5% raises for employeas c=Change in FTE on their anniversary dates 'Y\.....~ \)~J\,)~) Sa 505 ,115" " I , , AGENCY YOUrn HQMES INC. BENEFIT DETAIL ACTUAL THIS YEAR BUDGETED l.. TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR (List Rates for Next Year) TOTAL ==> 123,661. 165,733 176,880 i FICA 7.65% \ x $ B02,500 50,156 58,630 61,391 Unemployment Compo 1.3% % x $ B02 500 7,026 9,BOl 10,433 , Worker's Comp. % x $ 1.Zl: . 802,500 7,520 9,691 10,433 Retirement % x $ 5% 257,000 0 12,350 12,850 Health Insurance $165 per mo.: 32 indiv. $ 400 per mo.: 3 family 55,224 71,511 77,760 Disability Ins. ' % x $ ~I'I' RI'I nl,1 Life Insurance $ Other LIFE & OTSARTITTV SEE 8ELOl~ % x $ per month '3,735 3,750 4,013 "A80VE $711 "ABOVE $249 "A80VEtZ329 How Far Below the Salary Study Committee's RANGE RANGE . , RANGE' Recommendation is Your Director's Salary?*PLEA E NOTE: Yout ~omes belie es that the rowth of the a enc in recent ears 'ustifies movin the a enc intoCa e or 5 Sick Leave Policy: Maximum Accrual ~ Hours Months of Operation During, ....E... days per year for years ~ to _____ Year:. 12. .5% 802,500 ~ days per year for years _____ to _____ Hours of Service: 24 hours ~RS rley. pP.T' yp'.T' \.~ 125% of annual amt. Vacation Policy: Maximum Accrual _____ HM~HH ~ days per year for years ..l.-. to ~ 25 days per year for years 7 to up - ----- ----- Holidays: B days per year "" Work Week: DOes Your Staff Frequently Work More Hours Per Week Than They Were Hired For? X Yes No How Do You Compensate For Overtime? ' X Time Off 1 1/2 Time Paid. ----- None ::::: Other (Specify) DIRECTOR'S POINTS AND RATES POINT TOTAL 98.2 STAFF BENEFIT POINTS Minimum Maximum o 21.3 o 9.6 o 1 o .5 o 3.2 o 25 o 8 o 12 80.6 - , Comments: Retirement 29.3 $ 183 /Month Health Ins. "19.'2$ 302 /Month Disability Ins. 1 $ 16 /Honth Life Insurance .5 $ 15 /Month Dental Ins. ~$~/Month Vacation Days 25 25 Days Holidays 8 8 Days Sick Leave 12 12 Days ~atiremant Program is is pending and does not yet have Board approval as of 9/15/92 I I 506 6 .>') . ':11(\ I::l()\<<:.,~:. .J6~? , -. AGENCY YOUTH HOMES INC. (Indicate N/A if Not Applicable) DETAIL OF BOARD DESIGNATED RESERVES (For Funds Which Are Not Donor Restricted) " A. Name of, Board Designated Reserve: LAND , BUILDING , & EQUIPMENT FUND 1. Date of board meeting at which designation was made: 2/13/B7 2. Source of funds: OHS POS, GRANTS, DONATIONS CAPITALIZED EXPENDITURES FOR REAL ESTATE, 3. Purpose for which designated: VFHTr.I FR, FIIRNTTlIRF, ~ FnllTPMFNT 4. Are 'investment earnings available for current unrestricted expenses? ____ Yes ~ No If Yes, what amount: 5. Date board designation became effective: IMMEDIATELY 6. Date board designation expires: 7. Current balance of this fund: NONE B. Name of Board Designated Reserve: o CASH RESERVE FUND 1. 2. , '---" ........) 3. 4. Date of board meeting at which designation was made: 2/13/B7 Source of funds: OHS POS. GRANTS. DONATIONS f hi h d . t d TO ESTABLISH A 3 MONTH OPERATING EXPENSE RESERVE, Purpose or w c eSlgna e :.o.S ~EQUI~E~ ay ~~S lImSING Are investment earnings available for current unrestricted expenses? ~ Yes ~ No If Yes, what amount: 5. Date board designation became effective: IMMEDIATELY 6. Date board designation expires: 7. Current balance of this fund: NONE o C. Name of Board Designated Reserve: N/A , 1. Date of board meeting at which designation was made: 2. Source of funds: 3. purpose for which designated: 4. Are investment earnings available for current unrestricted expenses? Yes No If Yes, what amount: '--J 5. Date board designation became effective: 6. Date board designation expires: 7. current balance of this fund: 507 '~c;) C \.~ 8 rJ56i 1 , , I i I I I I I i I I i I I I I I I AGENCY mSTORY AGENCY YOUTH HOMES INC. (using this page ONLY, please summarize the history of your agenc~\ emphasizing Johnson county, telling of your purpose and goals, past ai., current activities and future plans. Please update annually.) , Youth Homes Inc. began as Youth Emergency Sheller Inc. in December of 1972. From 1972 unlill976, the agency provided only emergency shelter care services for adolescents. In 1976, the agency was renamed Youth Homes Inc., and took over a girl's group home that had heen operated by the Iuvenile Probation Office. Also in 1976, a boy's group home was opened. In,1979, the Youth Emergency shelter was closed, due to low utilizatinn, and a group facility for southeast Asian refugees was begun. Also in 1979, an Independent Uving Program was developed. In 1980, the boy's group home was phased out. In 1983, the refugee program was phased out and co-ed group care was provided at both remaining agency locations. In 1984, one co-ed group caro facility was phased out, and the Youth Emergency Shelter was reopened. In 1985, the remaining cil-ed group home was converted to all female occupancy. In the fall of 1987 the Ronalda street emergency shelter (YES n was purchased from the CoUnty (for one dollar) and completely renovated, inside and out. It remained occupied and continued to provide emergency shelter services tbroughoutthe remodeling. Also in 1987, the ABA began providing a self-contained classroom for shelter residents. Youth Homes moved its administrative offices to the Youth Center, 410 Iowa Avenue, in May, 1988 enabling the three youth agencies, Youth Homes, Mayor's Youth Employment P,rogram, and United Action for Youth, to pool their resources. Youth Homes' new group home, Courtlini1 RTC, opened in Iune 1988, as did the PAL summer program for behavior disordered elemental}' school children. The 2nd emergency shelter, YES II, opened on Iefferson Street, in April, 1989. In November, 1989 Youth Homes' in-home parenting skills and family counseling program, Parent Support Services,began. In December, 1989, because of continued program growth, additional office space was leased on Maiden Lane. In Iuly, 1990 Youth Homes and MYEP prograll! staff moved into a larger office at 310 Pre~tiss Street. In September 1990, PAL was extended from summer only to a before and after SChool fonnat during the school year. Also in September, 1990, two new programs were initiated with the help of Federal grants; Homeless Youth SCILS and Mul!i.Agency Coordinated Suhstance Ahuse Prevention Services (MACSAPS). In the past year, SCILS has become Youth Home's largest program in terms of days of care provided, and MACSAPS has become an integral part of all the agency's residential programs. In August, 1991 a duplex at 327 N. Iohnson was purchased for SCILS homeless and independent living clients. It was occupied in Ianuary, 1992. In the absence ofan affordable and sufficiently s~aciousjoint facility, Youth Homes reluctantly vacated the Youth Center in November, 1991. In Iune, 1992, PAL moved into its 1st year.round program site at 421 S. Unn (the lower level of the St. Patrick's Catholic Church Parish Hall). ,>..... , ( , .... All of these changes have resulted in more and beller services provided to local residents, In the last five years, , the number of Iohnson County clients served increased by over 200% (from 50 to 163) sod the units of service to Iohnson County residents increased by over 1000% (from 941 to 10,397). Iohnson County ilnits increased by 134% in the past, y,ear (see page P.3). ' , Programmatic needs and priorities include: 'Housing and services for homeless parenting youth 'A self-contained classroom for Courtlini1 RTC 'Additional group and family counseling space 'Additional office & meeting room spaco 'Maintenance of progra?1 reductions necessitated by anticipated DHS cuts. 'Additional alternatives to,residential care for delinquent & CHINA children 'Additional recreational space In the course of updating the agency's long range plan, the Board of Directors revised the agency's mission Slatementlhis'year, lt says, in part, "(outh Homes is commilled to developing a healthy community environment for children, youth, and families.' The agency looks fonvard to continuing to forge collaborative efforts with others to achieve that mission. , v 508 ~~ '~~" ~ ~~~ \" () '11 .... t.) P-l oiSfof - ,. :'1 I : ' AGENCY YOUTH HOMES INC. ~ .. ACCOUNTABILITY QUESTIONNAIRE A. Agency's Primary Purpose: Youth Hamu,lne.ls I private non'profit.gcney tha' hu been providing community.bued servlm 10 children, )'oulh. and (Imilln li~c 1972. The god of the .geney I. to provide qUlnl)' ~tvim which: A.I5Iutcpcl'IOndufcl)' B. cnblncculr~llccm C. r.cilitatcopllmumf.milylUnctlonlng .D.,chicvclndlvldu.l.ndr''!li1ysel(.sumclcncy Youth Homu, Inc, rupcctJ neh child', tnd ramiIY'llndlvldu.lity .nd mOjnlu1 both lndilionll.nd nO~'lfldlllol\ll family stnJcluru,~ollth . Homu,lrK. il committed 10 dmlopln, I heallh)' community environment for (hUdrcn, youth, Ind r'lTUllu. B. Program Name(s) with a Brief Description of each: SEE PROGRAM SUMMARY ON COVER PAGE r'... c. Tell us what you need funding for: 1. TO FUND THE 'DIFFERENCE BETWEEN THE ACTUAL COST OF SERVICES & THE REIMBURSEMENT RATES PAID BY THE STATE, 2. TO PAY THE COST OF SERVICES PROVIDED TO NON-OHS ELIGIBLE CLIENTS WHO CANNOT AFFORD TO PAY FULL COST 3. TO FUND PROGRAM & SERVICE COMPONENTS NOT FUNOABLE THROUGH STATE, FEDERAL, OR PRIVATE-PAY SOURCES' . 4. TO PROVIDE MATCH FOR STATE, FEDERAL, AND PRIVATE GRANTS Management: 1. Does each professional staff person have a written ,job description? , , ' '- D. Yes x No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By whom? BOARD OF DIRECTORS E. Finances: 1. Are there fees for any of your services? Yes X No a) If Yes I under what circumstances? FEES FOR STATE CONTRACTED SERVICES ARE SET BY OHS. OUR OHS PURCHASE OF SERVICE CONTRACT FORBIDS COLLECTING FEES DIRECTLY FROM OHS CLIENTS. NON-OHS CLIENTS ARE CHARGED NO FEE, OR A FLAT FEE DEPENDING UPON THE SERVICE b) Are they flat fees x or Sliding scale , . 'Zw C.~~\ 509 P-2 cJS'i AGENCY iWJH fOO lIC. , /"", 0) Please discuss your agency's fUnd raising efforts, if applicabl' '. ' Youth Homes seeks public and private gr.ants to enhance agency services and to respond to unmet needs in the community. The agency participates in .all United Way and Hospice Road Race actiVities. Private fund raising for the agency is the responsibility o{ the Youth Services Foundation. F. Program/Servlces: Example: A client enters the Domestic ViOlence Shelter and stays for 14 days. Later in the same year, she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client) I Duplicated Count 2 (Separate Incidents), and Units of Service 24 (Shelter Days).. 'Please supply information abOU,t clients served by your agency during the last twc complete budget years. Enter Years _ 1990-91 1991-92 1. How many Johnson County 1a. Duplicated residents (including Iowa Count 160 191 City and Coralville) did lb. Unduplicated your agency serve?' 141 163 Count 2a. Duplicated 112 2. How many Iowa City residents count 115 did your agency serve? 2b. Unduplicated Count 100 102 ("', DUPlicated \.~ 3a. 30 ; 44 3. How many Coralville: count residents did your agency 3b. . Unduplicated serve? . Count .' 23 38 4a. Total 12,766 17,771 4. How many units of service ** did your agency provide? 4b. To Johnson *4,434 *10 397 ,County Resid'ents , 5., Please define your units of service. YES I & II, Court linn RTC: 1 unit = 1 child in rasidence for 1 day SCILS, & PSS: 1 unit = 1 hour of services provided PAL: 1 to 3 hours per day; 1 hour = 1 hourly unit More than 3, less than 5 hours = ~ day unit 5 or more hours per day = 1 day unit *Figures do not includa residents of other counties referred to Youth ~omes by local law enforcement, social services, and juvenile authorities. (For axampla: out of county runaways.) 6. Please discuss how your agehcy measures the SUccess of its programs. Each program has measurable goals which are continuously monitored, and reviewed, and peridocally updated. **Large increase in PAL (day traatment for behavior disorders) and SCILS (homaless) \...,/ 510 ~"J \'-;, to. 'l;)c::.I \.0>1::) P-3 c::l.5fD8 "I I , , '. "I , , ' AGENCY YOUTH HOMES INC. 7. In what ways are you planning for the needs of your service popula- tion in the next five years: 'By maintaining close working relationships with other youth-sarving agencies 'By maintaining a long range agency plan 'By maintaining a program advisory committee 'By keeping in touch with developments at the Federal & State levels 'By providing on-going training for staff 'By reviewing relevant research, demographic, and statistical data 'By conducting periodic surveys of youth serving agencies 'By trying to raise more money 8. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: 1. State cuts in the face of continually growing need are crippling our child welf.are system 2. Inadequate affordable housing, lack of affordable dayc.are, and a wage scale for unskilled labor that is too low; together these factors make it virtually impossible for many people to become self-sufficient ' 3. The agency's non-competitive waga scale makes it difficult to hire and retain qualified staff 4. Program space needs continue to grow faster than our ability to acquire space 9. List complaints about your services of which you are aware: Results of two peer reviews .and an unannounced licensing visit during 1992: 'Clarify criteria for discharge --"" 'Clarify role of Clinical Director '".> 'Batter pay for staff 'Improve orientation & training, program 'Look into centralizing some duties/functions 'Consider performance pay plan 'Improve communication batween programs 'High staff turnover is a problem 10. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: From tima to time, each of the programs has had a waiting list. Wa have expanded programs to better meet the need. However, it is difficult to accomodate fluctuating numbers of referrals. How many people are currently on your waiting list? es of 9/16/92 YES - 0 RTC - 0 SCILS - 3 PSS - 0 PAL - 3 11. In what way(s) are your agency's services publicized: Through brochures, mailings, particip.ation in related community committe as and groups, and diract contact with refarral sources. Also through outreach effors by UA Y . '0 Youth Services Foundation's fund raising activities raisa the'visibility of tha threa recipient agencies. (Youth Homes, MYEP, UAY). We elso actively participate in all United Way activities. 511 P-4 .:.~ \":',)~ \~.. \ ( ) "'''''. ,,',J,J ........ 0l!d18 YOUTH HOMES INC. F.Y. 1993.94 Program Goals and Objectives Administrative Office GOAL: To support Youth Homes programs by providing necessary administrative and secretarial functions. Objective A: To provide all required reception, secretarial, financial and personnel services during F.Y. 1993- 94 to a staff of up to 95 employees in six programs areas with an annual budget of about 1.4 million dollars. Tasks A. Maintain agency personnel, statistical, and financial records. B. Process all agency data, reports, correspondence, etc. C. Receive all visitors, callers, and mail, and direct each to the appropriate program, site, and person. D. Administer agency I s staff benefits programs. E. Manage accounts receivable and payable, issuing billing statements monthly, paying vendors twice monthly, and issuing payroll twice monthly Objective B: To develop necessary resources to more adequately fund agency programs. Tasks A. Seek additional funding sources. B. Seek increases in state, federal, and local funding. C. Increase level of private contributions through Youth Services Foundation. D. Accumulate cash reserves equivalent to 3 months operating expenses. E. Seek further program economies and efficiencies without further jeopardizing program quality. F. Prepare proposals and periodic reports for funding bodies. Objective C: To improve quality of agency programs and assure that they meet local needs. Tasks A. Maintain regular contact with referral and collateral agencies and with local public officials. Solicit comment on agency programs from both internal and external sources. Monitor utilization of programs by Johnson Co. residents. Increase staff salaries to more competitive levels. Acquire or build additional recreational, educational, and counseling space. B. C. D. E. ~~ \~:.) ... I " , i r (^...... 1,,) I I '-' 512 d$(Pf , "1 , , , -" YOUTH HOMES INC. F.Y. 1993.94 Program Goals and Objectives Administrative Office (Continued) F. Further develop and improve staff and volunteer recruitment, selection, orientation, training, evaluation, and retention programs. G. Annually review and update agency policies and procedures and program manuals. H. Continually review agency management and staffing structure. I. Motivate staff to evaluate their work critically and to contribute positively to program development. J. Provide necessary on-going clinical supervision to all treatment programs K. Improve inter-program communication Resources Needed: *2,500 sq. ft. of office space, fully furnished and equipped (reception, secretarial, 4 offices, small and large meeting rooms, records and supply storage) *1 FTE receptionist *1 Clinical Director, full time *1 Administrative Assistant, full time *1 FTE Office Assistant *1 Executive Director, full time *14 volunteer members of the agency Board of Directors *22 volunteer members of the Youth Services Foundation Board of Directors and Board of Trustees, *Input and support from referral and collateral agencies and public officials *5 computer work stations with software, 2 printers, and modems, dictaphone and answering machine ,'.!., Cost: Operational - Capital $244,209 $125,000 (est.) 513 ~"'c~' \ . ' V ~. rfS'F " 'I , , , , '- YOUTH HOMES INC. F.Y. 1993.94 Program Goals and Objectives Youth Emergency Shelters I & II t""', , GOAL: To provide emergency and short-term residential care counseling, and supervision 24 hours a day, 365 days a year to runaway and homeless children; to victims of abuse, neglect, or exploitation; and to children who have been removed from their homes because of emotional, behavioral, or family problems. Objective A: To provide at least 3,000 units of shelter care service to at least 220 children during F. Y. 1993-94. Tasks: A. Implement behavior management program component and revise as needed. B. Implement recreation program component and revise as needed. C. Implement education program component in cooperation with GrantWood AEA and I.C.C.S.D. D. Implement health services program component in cooperation with local health service providers. E. Implement food service component and revise as needed. F. Implement transportation, services component and revise ~ as needed. l" G. Implement case management program component and revise as needed. . H. Implement 24 hour intake and crisis intervention program component in cooperation with referral agencies. I. Establish and maintain evaluation component through University Psychiatric Hospital and/or other local providers. . J. Implement group and individual counseling component and revise as needed. K. Implement Substance Abuse/STD/Pregnancy Prevention program component and revise as needed. L. ImpleMent "intensive supervision" program component in YES I. M. Adequately maintain Ronalds Street and Jefferson Street properties and vehicles. N. Prepare reports and written documentation as required. ,-,' 514 (,2 \~~ lJ~""'.)o,1 025~f " ',.) ,--,' ''',) , 'J, (, O\ll(_, A", , '1 I , r', YOUTH HOMES INC. F.Y. 1993-94 Program Goals and Objectives Youth Emergency Shelters I & II (Continued) Resources Needed *Jefferson Street and Ronalds street homes, fully furnished and equipped *1 YES II staff office, fully furnished (150 sq. ft.) *1 classroom' fully equipped (600 sq. ft.) *Indoor and outdoor recreation space *3 mini-vans *2 fully equipped self contained classrooms w/AEA teachers & Aides *11.1 FTE Youth Care Workers *1.5 FTE Sub. Abuse Prevention Specialists *3 shift Supervisors *1 Shelter Care Coordinator *1,500 vOlunteer/client contact hours *Support services from local,educational, health care, mental health, court, law enforcement, and social services systems, *Administrative support from Youth Homes, office " *Food, clothing, household, recreation, and education ...,. supplies for an average daily population of 8.3 children *6 computer work stations, printer, modems, 'and software Costs: " .',' , Operational - $399,511 Capital $ 45,000 (est.) ~ . . 515 ~S~i ,. I ., " YOUTH HOMES INC. F.Y. 1993.94 Program Goals and Objectives Courtlinn Residential Treatment Center r\ ( GOAL: To provide therapeutic residential treatment services to appropriately selected adolescent females who are emotionally disturbed and/or behaviorally disordered, and who can benefit from a community-based group foster care setting. Objective A: To provide at least 3,500 units of residential treatment services to 20 children during F.Y. 1993-94. Tasks: A. Implement behavior management program component and revise as needed. ' B. Implement recreation program component and revise as needed. C. . Develop and implement education program component in cooperation with GrantWood AEA and I.C.C.S.D. ' D. Implement heal th services program component' in cooperation with local health service providers. ' Co.""" E. Implement food service component and revise as needed. . F. Implement transportation services component and revise . as needed. G. Implement case management program' component and revise as needed. H. Implement individual and family therapy program component utilizing staff therapist and collateral agencies. ' I. Implement aftercare program component, and revise as needed. J. Implement group and individual counseling component and revise as needed. K. Implement Substance Abuse/STD/Pregnancy Prevention program component and revise as needed. L. Implement sexual abuse treatment component and revise as needed M. Implement vocational/component w/MYEP and revise as needed N. Implement "enhanced program" component for 3 clients, and revise as needed. o. Adequately maintain Linn Street property and vehicles. P. Prepare reports and written documentation as required. , \...,./ 516 ~~~)~:) d.S(t/l ~, "" ',..) '-~' ,,"~"\ ,"" ()(~) 'C.;':::. , "'1 " , ' YOUTH HOMES INC. F.Y. 1993.94 Program Goals ans Objectives Courtlinn Residential Treatment Center (Continued) Resources Needed *Linn street home fully furnished and equipped *2 family and group counseling offices, fully furnished (300 sq. ft.) *Indoor and outdoor'recreation space *1 full sized van *1 fully equipped self-contained classroom w/teacher and aide (600 sq. ft.) *1 RTC coordinator, full-time *8 FTE Youth Care Workers *2 shift Supervisors" full-time *1.75 Caseworkers/Therapists *Clinical Supervision *1,500 volunteer/client contact hours *Support services from local educational, health 'care, mental health, court, law enforcement, and social services systems *Administrative support from Youth Homes office *Food,clothing, household, recreation, and education supplies for an average daily population of 9.7 children *6 computer work stations, printer, moderns, and software Cost: Operational - $311,285 Capital - $ 75,000 (est.) 517 JSftJi " " ; , '- YOUTH HOMES INC. F.Y. 1993.94 Program Goals and Objectives Structured Community Independent Living GOAL: To assist older adolescents and young adults in making the transition from foster care or homelessness to self- sufficient adulthood. ", " Objective A: To provide at least 2,000 units of scattered site independent 1i ving services and at least 2, 000 units of cluster site independent living services to at least 50 eligible clients in F.Y. 1993-94. Tasks: A. Implement weekly recreation group B. Implement weekly SCILS skills group c. Provide individual client counseling/teaching as needed D. Maintain collateral contacts as needed E. Do apartment, school, and employment checks as needed F. Manage client trust accounts and financial resources G. Assist clients in locating and obtaining adequate housing; employment; and educational, social, and health services H. Lease 10 apartments I. continue to develop cluster site independent living program C": J. Maintain Johnson street cluster site facility - K. Prepare reports and written documentation as required ' Resources Needed *1 full-time seILS program Coordinator *3 full-time caseworkers *3 full-time caseaids *2.75 FTE youth care workers *450 sq. ft. of office space, fully furnished and equipped *150 sq. ft. group counseling space *Johnson street facility, fully furnished & equipped *10 apartments, each unit being a fully furnished efficiency or 1 or 2 bedroom apartment *Indoor and outdoor recreation space *2 mini vans *3 computer work stations, printer, modern, software, and answering machine *Administrative support from Youth Homes Office *Support services from local educational, health care, mental health, court, law enforcement, and social services systems *Food, clothing, household, recreation, and education supplies for an average daily caseload of 6-8 clients Cost: v 518 operational - $307,576 capital $ 45,000 (est.) ,,, . .~(\ y)~) r::;:r;;.J Jl.SC9'l, -. ", , , ' YOUTH HOMES INC. F.Y. 1993.94 Program Goals and Objectives Pursuing Adventures in Learning IAL: To prevent or ameliorate mental health, behavioral, and educational problems of behavior disordered pre-adolescent children. ective A: To provide at least 1,400 units of summer day treatment services to at least 32 behavior disordered children, ages 6-15, during F.Y. 1993-94. :s: A. B. C. D. ~, E. , F. G. H. I. , J. K. v \-;J '~~ Oo.h-;-..~:'J '\, . Distribute program application forms to schools, CMHC, U of I Child Psychiatry, AEA, parents; and private child psychologists and psychiatrists. Review applications and select program'participants. Recruit, select, orient, and train staff. Develop program content and daily schedule. Implement daily recreation, education, and behavior management program components, revise as needed. Implement social skills training, revise as needed. Maintain adequate communication with parents. " Implement food service program component. Prepare and submit written reports to schools, parents, collatorals, and funding bodies. Implement parent support group. Maintain Linn street facility. cive B: To provide at least 3,500 units of school year day treatment services to at least 15 behavior disordered children, ages 6-15, during F. Y. 1993-94. ...., 519 J5/J . ..... ."..,,-. .~ YOUTH HOMES INC. F.Y. 1992.93 Program Goals and Objectives Pursuing Adventures in Learning (Continued) Resources Needed: *1 full-time day treatment coordinator *5.75 FTE Recreation Aids *1 summer-only Education Coordinator *1 Program Assistant *4 fully equipped, self-contained,classrooms *150 square feet office space *600 sq. ft. of dayroom/lunchroom space *2 quiet rooms *Indoor and outdoor recreation space *2 Computer work stations with printer, modem, and software *2 mini-vans *1,200 volunteer/client contact hours *Support services from local education, mental health, and social services systems *Administrative support from Youth.Homes Office *Clinical supervision. . *Recreation, education and school supplies for average daily attendance of 32 children in summer ,and 15 during the school year ' Cost: operational-. $176,721 Capital 0 ~,. ~';\ Il\ l:/',,; <. ,I ''':'~'I ,. I , , ' (, 1""', \ '." " -r...... I ' w' ~ 520 ,fl,S ~f( I ;'. "- . ~, , , <J I ' v YOUTH HOMES INC. F.Y. 1993.94 Program Goals and Objectives Parent Support Services GOAL: To reduce the risk of child abuse and preserve intact families, or to re-unify families; by providing family therapy and/or teaching parenting, problem solving, leisure time, and social skills to parents and children. Objective: To provide at least 500 units of family-centered (in-home) services to at least 10 at risk families during F.Y. 1993-94. Tasks: A. Solicit referrals from area agencies. B. Do initial family assessments. C. Develop treatment goals. D. Conduct individual parenting sessions with parents. E. Conduct individual and family therapy sessions F. Provide supervision, socialization, and leisure time activities to children. G. Conduct family meetings. H. Prepare necessary reports and documentation as needed. I. Maintain'collateral contacts as needed. Resouroes Needed: *1 part-time caseworker *1 part-time caseaid *120 sq. ft. office space *150 sq. ft. group and family counseling space *Indoor and outdoor recreation space *1 car or mini-van *Computer work station with printer, software, and modem. *Clinical supervision *Administrative support from Youth Homes Office *Support services from local educational, mental health, court, and social services Cost: -----Operational - $28,578 Capital - $25,000 (est.) 521 (6 Q)cSo{) rflSfr/ , "'1 : I , i , i I I i I i I I , , I I I I , , ! ~ "') \:~(', "a:)}c, ').,,~) ,-..., I C." .) , Vi 015(-'.~_".. , , i , , I I I I i I ! , 1 . I I I , . -:'1 ':