HomeMy WebLinkAbout1992-12-15 Bd Comm minutes
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MINUTES
BOARD OF EXAMINERS OF PLUMBERS
NOVEMBER 10, 1992
CIVIC CENTER
ENGINEERING DIVISION MEETING ROOM 149
MEMBERS PRESENT: Mike Dreckman, Rick Bachelder, Jane Hagedorn
STAFF PRESENT: Bernie Osvald
OTHERS PRESENT: Donald Parker and Dennis O'Donnell
CALL TO ORDEB;.
The meeting was called to order by the acting Chairperson, Mike Dreckman, at 4:10
pm.
APPROVAL OF MINUTES OF THE LAST MEETING;.
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It was moved by Hagedorn, seconded by Bachelder, to approve the minutes of the
July 28, 1992 meeting as submitted. The motion carried unanimously.
N F R PLUMBING LI ENSING EXAM T BE HELD.
Three applied to take the Journeyman Plumbers exam. Dennis O'Donnell and Brian
Clark, were approved to take the Journeyman Plumbers exam. It was decided that
Donald Parker would be approved if he could provide a letter from plumbers Supply
Company confirming that he worked for Elam Plumbing during the specified time
period and a letter from himself telling of his problems in not being able to obtain his
W-2 forms from Elam Plumbing.
WHER BUSINESSl..
Bernie Osvald related Information about an IAPMO meeting he attended in Des Moines
on October 20th. The Iowa State Public Health Department has set up Its criteria for
the education of Certified Backflow Prevention Assembly Testers. Currently two
training schools have been approved. The Iowa chapter of IAPMO is trying to get the
traveling training course from Kansas to come up to Iowa to give the schooling at
various sites around the state of Iowa Including Iowa City.
[lDJOURNMENTl
Hagedorn moved for adjournment and the meeting was adjourned at 4:40 p.m.
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Minutes submitted by Bernie Osvald, Secretary, Board of Examiners of Plumbers.
Approved by:
Chairman Frank Kilpatrick
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MINUTES
PLANNING & ZONING COMMISSION - SPECIAL MEETING
OCTOBER 29,1992 - 7:30 P.M.
CITY MANAGER'S CONFERENCE ROOM - CIVIC CENTER
MEMBERS PRESENT:
Ann Bovbjerg, Casey Cook, Sally Dierks, Richard Gibson, George
Starr
MEMBERS ABSENT:
STAFF PRESENT:
Pete Cooper, Tom Scott
Moen, Franklin, Rockwell, Denney, Miklo, Schoon, Bormann,
Davidson, Schmadeke, Fosse, Neff
CALL TO ORDER:
Vice Chairperson Cook called the meeting to order at 7:35 p.m.
DISCUSSION OF THE MUNICIPAL SANITARY SEWER SYSTEM:
Cook indicated that this issue is being discussed in relationship to the City's annexation
policy. Cook turned the meeting over to Chuck Schmadeke, Director of the Public Works
Department, and Rick Fosse, the City Engineer.
Schmadeke presented information on the north sewage treatment plant. He said the capacity
of the north plant is 9.4 million gallons per day, which is equal to the current flow. He stated
that the ammonia treatment requirements imposed by the Iowa Depilrtment of Natural
Resources will diminish the capacity of the north plant to :l: 5.6 million gallons per day. He
explained that the City would need to double the capacity of the north plant in order to treat
the existing flow and to accommodete ammonia treatment at the north plant; he noted that
there is limited room for expansion at the north plant.
In response to a question from Gibson, Schmadeke explained that the 9.4 million gallons per
day flow is the average for approximately four months of the year. This flow represents the
average wet weather flow; the plant is required to be to designated at this level. He stated
that the south wastewater treatment plant has a capacity to treat five million gallons per day
with a current wet weether flow of three million gallons per day. He said the ammonia
treatment would decrease the capacity to four million gallons per day so there is approximate-
ly one million gallons per day of reserve capacity. In response to a question from Cook,
Schmadeke stated that the City has until the year 2000 to meet the ammonia standards. He
explained that the size of the city is not rei event to the application of the guidelines, and
federal and state funds will not be available to upgrade the treatment facilities. He indicated
that the five-year permit will expire in 1996 and a new application will probably include
compliance with the ammonle requirements, but the City can ask for a reprieve to the year
2000. Schmadeke indicated that two options exist to come into compliance: (1) transfer
flows from the north to the south plant or (2) expand both plants. Schmadeke explained that
to expand the north plant would cost $3 per gallon of additional capacity while expansion of
the south plant would cost $1.20 per gallon of expanded capacity.
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Planning & Zoning Commission
October 29, 1992
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Fosse explained that, for purposes of the City's sewage collection system, the city is broken
into five watershed areas. He indicated that the Ralston Creek Interceptor area is one of these
watersheds. He reviewed the history of construction of the sewer system for this area. He
noted that in 1971, a section of the collection system was constructed to a diameter of 42
inches and stormwater was separated from the sanitary sewers. He indicated that the
Southeast Interceptor Sewer which was constructed in conjunction with the ,south sewage
treatment plant eliminated much of the area that was draining into the Raison Creek
Interceptor watershed and consequently opened additional capacity in this collection system.
He stated that the area north of the ridge demarcating the northern boundary of this
watershed and south of the interstate, while not in the Ralston Creek watershed, could be
pumped to this area.
Schmadeke explained that the River Corridor Sewer was constructed in 1979 to relieve the
Black Springs Sewer which was constructed in 1926 and relieve the sewer system on the
west side of the river. This newer sewer was designed to accommodate the area north of the
interstate. He said he would propose to extend sewer across the Meardon property and north
across the Elks property and use a lift station to provide service to the northwestern portion
of the peninsula, south of the interstate. He explained approximately 750 acres could be
served north of the interstate. He stressed a decision will need to be made with regard to
what area should be served. He noted there was a report in 1970 that recommended serving
the River Heights area and this would be equal to the 750 acres. He suggested another option
would be to serve the areas adjacent to the river based on the possibility of future
contamination of the river by potential malfunctioning septic systems in this area. In response
to a question from Franklin, Schmadeke stated that the Highlander lift station is north of
Interstate 80, but this may not be the best option to serve property south of the Interstate.
Schmadeke indicated that his staff expected to get a cost estimate of extension of the sewer
within the peninsula area to the City Manager in about 30 days.
Fosse explained that the Southeast Intercepter Sewer was constructed in 1989 and has 2 ~
miles of 66-inch pipe and approximately half a mile of 54-inch pipe from the intersection of
Sixth and F streets to Court Hill Park. He said the issue is service to the east and southeast
of the current city limits. He explained that the future Snyder Creek Sewer is northeest of the
south plant and serves an area outside of the city limits. He said, in the interim, until the
Snyder Creek Sewer is constructed, the City could construct a lift station to route sewage
from the area east of Scott Boulevard and outside the Southeast Interceptor Sewer Drainage
Area.
Schmadeke stated that the South River Corridor Interceptor Sewer would connect the two
wastewater treatment plants. He said in addition to combining the two facilities, service
could also be provided to the area adjacent to Gilbert Street and south of Southgate Avenue.
A portion of this line would also provide the beginning segment of a future Southwest
Interceptor Sewer. In response to a question from Gibson, Schmadeke stated that sludge is
taken from the north plant to the south plant via a small force main,
Schmadeke reviewed the boundary for the area that wouid be served by the Southwest
Interceptor Sewer. He said the project for next summer is to remedy a constraint in the sewer
located at the Intersection of Benton and Mormon Trek and extending to Highway 21 B. He
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said this area currently drains to the north plant via gravity flow. He said the south boundary
of this watershed area is fixed because of a ridge line and he would propose that development
should not occur west of the existing city limits based on the capacity of the proposed
Southwest Interceptor. In response to a question from Cook, Schmadeke explained that the
Public Works Department will need to know the intention of the City as far as the direction
of growth. In response to a question from Moen, Schmadeke stated that the life span of an
interceptor is long so the route does become permanent. Moen noted that the proposed
location of a new elementary school could increase pressures for development west of the
city's limits and south of Rohret Road. Cook said he would like to have ad diti one I information
on how much acreage in Iowa City each proposed extension could serve as well as how much
land is sewerable without any extensions. He said he would also like more information on
cost comparisons and how many new acres could be served outside of the city. Franklin
noted that a sewer system can help to manage growth along with zoning and annexation
policies.
Schmadeke noted the location of the landfill site and said that one goal is to have a lift station
to take leachate from the landfill to the sewer system. He stressed that a lift station of
sufficient capacity to accommodate the landfill is anticipated; there are no expectations to size
the lift station to accommodate development outside this landfill site in the Old Man's Creek
watershed. In response to a question from Franklin, Schmadeke stated that a satellite
treatment plant for Old Man's Creek may be less expensive than overloading the proposed
southwest interceptor. In response to a question from Moen, Schmadeke stated that 2.8
million gallons per day of capacity Is the equivalent of approximately 14,000 people. Cook
asked if it is possible to use wetlands to treet the wastewater. Schmadeke responded this
Is not cost-effective; it would cost approximately $8 million to use wetlands for ammonia
treatment: it would be cheaper to treat ammonia mechanically. He noted that using $B million
to upgrade the mechanical treatment system would create more capacity. In response to a
question from Gibson, Schmadeke stated that, in the long term, it would be beneficial to
connect the two plants.
Dierks asked if there will be changes In technology in the future that would make any
construction that occurs now obsolete. Schmadeke stated that he feels that the standards
will become stricter. In response to a question from Moen, Fosse stated that the present
requirement with regard to stormwater runoff treatment is "best management practicable."
He stated this could mean more frequent street cleaning or the construction of wet bottom
basins. He noted that the City has been granted an approximate 2-3 year reprieve from the
applicability of the standards. Schmadeke noted that the north plant is ideal for the treatment
of stormwater. Fosse stated that the south plant was built to allow for growth and more
economical expansion. Schmadeke noted that the piping is in place to double the capacity
at the south plant. Cook noted that it would cost $30 million to comply with the EPA
regulations regarding ammonia treatment and to address future growth and subsequent
annexation. Franklin stated that this figure would not address annexation. Schmadeke stated
that It would be Irrelevant where growth occurs if there is a connection between the two
plants because capacity is the primary issue. Franklin stated that the location of the trunk line
will control or encourage growth in these areas. She noted that the easiest area to serve is
south and east of the city. In response to a question from Gibson, Schmadeke stated that the
Iowa Department of Natural Resources reviews a 30-day average flow to determine if there
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October 29, 1992
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is compliance with the regulations. He said that in 1991 the City violated capacity four times
and was warned. He noted that no violations occurred in 1992.
Cook asked if there were alternatives such as impact fees to raise funds for the construction
of a shunt between the two facilities. Bovbjerg noted that fees should increase for everyone
because all of the residents Contribute to the problem. She stated that one logical
consequence is if an area cannot be sewered, then developers cannot build in that area. She
stressed there is a need to either commit the funds for expansion of the sewer system to
accommodate growth or, without this commitment, to restrict growth within the City if new
areas are annexed.
Starr asked for information on the sewer rates in other communities. Schmadeke responded
that the rates in Iowa City are higher than those in Des Moines and Dubuque because those
cities received federal funds for sewage treatment plant expansions. He stated that the rates
in Iowa City are lower than those in Ames, Council Bluffs, and Cedar Falls. Gibson said that
attention needs to be given to this problem now in order to avoid the need in the future to
curtail development. Franklin stated that this issue will be raised with the City Council when
the Capital Improvements Program is discussed. Gibson asked for information on the cost of
extending lines to the different areas in the City. He also asked the cost on a population basis
to extend the various lines. Schmadeke stated that a one-half million dollar project would cost
each of the approximately 15,000 households in Iowa City about 28~ per month. Gibson
complimented staff on the clarity of the presentation.
ADJOURNMENT:
Cook adjourned the meeting at 9:25 p.m.
Minutes submitted by Mary Jo Neff.
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MINUTES
IOWA CITY PLANNING & ZONING COMMISSION
NOVEMBER 19,1992 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
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MEMBERS PRESENT:
Ann Bovbjerg, Casey Cook, Pete Cooper, Sally Dierks, Richard
Gibson, Tom Scott, George Starr
MEMBERS ABSENT:
None
STAFF PRESENT:
Moen, Rockwell"Bormann, Neff
CALL TO ORDER:
Vice-Chairperson Cook called the meeting to order at 7:33 p.m.
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend to the City Council by a 7-0 vote that it set a public hearing at its
November 24, 1992, meeting for December 22, 1992, on a request by neighboring
property owners to rezone an RM-12 zoned area generally located on Jefferson and
Market streets between Dodge and Clapp streets to RS.12.
2. Recommend to the City Council by a 7.0 vote that it forward a comment to the
Johnson County Board of Supervisors finding that CZ-9252, the request to rezone an
approximate 11.82 acre tract located in Fringe Area 5, east of Scott Boulevard and .25
miles south of its intersection with American Legion Road from RS, Suburban
Residential, to RMH, Manufactured Housing Residential District, is consistent with the
mutually agreed upon Fringe Area Agreement for Area 5, subject to 11 ensuring the
construction of a 31-foot wide collector street within the GO-foot right-of-way shown
on the concept plan, 2) prohibiting access drives from individual lots onto the collector
street, 3) providing vegetative screening along the Scott Boulevard right-of'way, 4)
providing City-approved storm water management for the site, and 5) securing
compliance with the City's requirements for Manufactured Housing Parks.
3. Recommend approval by a 7.0 vote of Z-91 03, a request to amend Ordinance No. 90-
34B3 and the accompanying Conditional Zoning Agreement by deleting Section 1.1 of
the Ordinance and Section 4.1 of the Agreement in their entirety and adopting in lieu
thereof the following: 11 the understanding that this is in-sequence development as
presently defined in the Comprehensive Plan, and that Ordinance No. 90.3483 and the
accompanying Conditional Zoning Agreement be further amended by deleting Section
1.4 of the Ordinance and Section 4.4 of the Agreement in their entirety and adopting
in lieu thereof the fOllowing: 4) Basements may be constructed on lots which are
abutted by a subsurface drainage system provided said basements are equipped with
a sump pump and adequate foundation tile which discharge into said drainage system.
Discharge of roof drains and downspouts from dwellings Into the subsurfece drainage
system is prohibited. In addition, the property owner's engineer must certify that no
structure has an opening to living areas below the minimum low opening (MLO)
elevation listed for each lot on the site grading and erosion control plan.
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Planning & Zoning Commission
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4. Recommend approval by a 7-0 vote of SUB92.0025, the final plat of Furrows Edge,
a 67.32 acre, l6-lot residential subdivision located in Fringe Area 4, east of Highway
1 and north of Fox Lane in Newport Township, subject to construction plans for the
street improvements, culverts and water mains being approved by the Public Works
Department, the legal papers being approved by the City Attorney's office, and notes
from the preliminary, plat being placed on the final plat prior to Council consideration
of the final plat.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Jim Muller offered an apology to the Commission for his angry behavior at the Commission's
November 5, 1992, formal meeting.
CONSIDERATION OF THE MINUTES OF THE NOVEMBER 5. 1992. MEETING:
Bovbjerg moved to approve the minutes of the November 5. 1992, meeting, as circulated.
Starr seconded. The motion carried on a 5-0 vote.
(Scott and Dierks arrived at 7:35 p.m.)
COMPREHENSIVE PLAN ITEM:
Public discussion of a proposal to establish standards pertaining to the secondary access
policy of the Iowa City Comprehensive Plan.
Moen reported that staff had no further information to present on this item.
Public discussion was opened at 7:36 p.m.
There was none.
Public discussion was closed at 7:36 p.m.
BovbJerg moved to withdraw consideration of a proposal to establish standards pertaining to
the secondary access policy of the Iowa City Comprehensive Plan and to remova this Item
from the Commission's pending list. Gibson seconded.
Dierks asked for staff to give their preference with regard to the Commission's action on this
item. Moen stressed that it is the Commission's decision, She stated that staff had
submitted a proposal and had recommended its adoption by the Commission. She indicated
that staff intended to forward the proposal for secondary access to the City Council with the
Commission's decision and comments on this item. She said that the Commission's message
seemed to be that it would endorse the use of the standards by staff only as a policy.
Gibson said he would vote in favor of the motion, but stressed his support of the objectives
included in the proposal. He was uncerteln If these objectives could be put Into the concrete
terms necessitated by an ordinance. He emphasized his support of the objectives and
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November 19. 1992
Page 3
encouraged staff to follow the standards. Cook expressed his agreement with Gibson. He
said it was more important to ensure compact and contiguous development and that
secondary access was secondary to these issues. Scott stated that one of his objections to
the proposal was that the burden was placed upon the developer to set a time frame for
establishment of secondary access, but the corresponding burden was not placed upon the
City when it was the City's responsibility. He said secondary access was not always a
problem within a developer~s property, but. could be a problem on adjoining property over
which the developer had no control. He said that the City has the power of condemnation In
these situations. He stressed that the standards would remain guidelines for staff and the
Commission in the review of subdivisions In the future. He concluded that the Commission
agreed with the policy. but would not recommend that it be placed in ordinance form.
The motion carried on a 7-0 vote.
ZONING ITEMS:
1. Public discussion of a proposal submitted by neighboring property owners to request
that the Planning and Zoning Commission recommend to Council to set a public
hearing to initiate the rezoning of an RM.12 zoned area generally located on Jefferson
and Market streets between Dodge and Clapp streets to RS-12.
Moen reported that this item was the result of action taken by neighboring property
owners. She said the Commission would consider a proposal to downzone or create
a new zone for this area at its December 12, 1992, meeting. She said the current
proposal was driven by a property owner's desire to build several structures on one lot.
She reported this plan had been abandoned. The developer is now proposing the
construction of a slx.plex to be connected to the older residential structure on the
adjacent lot. Moen said the neighbors were concerned that this project would not be
consistent with the character of this established neighborhood. She stated that the
neighbors were requesting that the Commission recommend to the City Council that
it set a public hearing to be held on the downzoning of this area to RS-12. She
explained that the RS-12 zoning would only allow one principal building on a lot and
would prohibit multi-residential uses. She stressed that once the Council sets a public
hearing, a SO-day moratorium would be in place to prevent building permits from being
Issued until the matter was resolved. In response to a question from Dierks, Moen
stated that staff was preparing information on the impact of the downzoning on
existing structures in the area. She stressed that any uses that do not comply with
a new zone would become legal non-conforming uses.
Public discussion was opaned at 7:48 p.m.
Jim Muller said he had talked to Moen regarding having three structures on the site.
Then, he had contacted Ron Boose regarding a community service group that needed
a larger building. Muller then met with Doug Boothroy, Director of the City Housing
and Inspection Services Department, who seid this would be a great idea for the
property. He said that if developers bought property at two times its value to develop
it at the density permitted in the current zone, then they should be able to develop it
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under the zone's regulations. He had applied for a building permit and planned to pick
it up on November 20, 1992. Muller said he did tell Moen that he would not proceed
with the project until the rezoning issue had been resolved. He wanted to meet with
Moen, representatives of the Historic Preservation Commission and the neighbors to
develop a project that everyone could live with. He stressed that the community
service organization needed the space and was currently located in the neighborhood.
In response to a question from Gibson, Muller stated that he was now proposing to
demolish the building located at 950 Jefferson Street, because in his opinion, it is
uninhabitable. Gibson asked why a new building would be connected to the older
building located at 942 Jefferson St. Moen responded that the connection is needed
under the zoning regulations to achieve the density that is desired. Muller stated the
community organization was proposing to use the old house as an office and the new
building for tenants. He wanted to design the building to satisfy the neighbors. He
requested that the item be deferred.
Nancv Carlson. 1002 E. Jefferson Street, presented the Commission with a petition
with 21 signatures from property owners who live in the neighborhood requesting that
the Commission consider downzoning the area from RM-12 to RS-12. The down-
zoning would allow for single-family residences and duplexes, but not apartment
buildings. She stressed that the neighbors were interested in preserving the
neighborhood and the community. She said they have invested time, effort and money
in their homes. She added that they did not protest idly, but were willing to invest
their time and effort to ensure that the neighborhood prospers and progresses as it
should. Carlson said the neighborhood already has a service house in the 900 block
of Jefferson for runaway children. She noted that this organization had difficulty
finding a neighborhood that would accept that use, but this particular neighborhood
did not resist the use. She said that they have no problems with this service
organization, which used an existing structure. This helped to retain the character of
the neighborhood. She stressed that all the neighbors were asking was that other
property owners respect the neighborhood just as the current property owners do.
Carlson said one concern with an apartment complex was the amount of traffic that
would result. She stressed this is an extremely high traffic area. Based on seven trips
per day per apartment unit, the proposed use would result in 42 additional trips for
these lots. She said that even if the project met the parking regulations, this would
not address visitors who might come to the building. She noted there was limited on-
street parking in the area. She expressed concern for the safety of children in the
neighborhood if traffic were increased. She related a story of an event that happened
approximately four years ago when a child was hit by a car on Evans Street and
required 100 stitches in his head. She stressed that the neighbors simply wanted to
protect the children and make the neighborhood safe for everyone.
Carlson said there was also concern about the value of the homes. She said that
lower priced housing exists in this neighborhood and if it was removed, it could not be
replaced with similar homes. She said that the neighborhood serves the community
by providing lower priced housing.
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Sam Thomoson. 919 E. Market Street, stated that his home was built in 1872. He
indicated that his family moved in earlier this year and didn't really understand the
implications of the RM-12 zoning. He said that the alley between Market and
Jefferson streets carries a great deal of traffic because it Is located between one-way
streets. He expressed a concern that any structure that increased the population
density would also increase traffic in the area. He said that his fears regarding traffic
resulted from renting an apartment in an older structure on South Dodge Street. He
said there were a number of noise and petty crime complaints that came from multi-
residential structures. He might not have moved into this neighborhood if he had
known the implications of the zone.
Andrea Gates. 931 E. Market Street. stated her concerns regarding increasing the
population density, which would increase the amount of traffic carried on both the
alleys and the one-way streets. She said having 17 more cars parked along the alley
would increase the traffic on the alley even (!lore. She expressed a concern that there
seemed to be fewer areas with affordable older homes and noted that small apartment
buildings were replacing these homes in the older areas of the city. She said there was
a decreased availability of housing for lower and moderate income individuals.
Robvn Robbins. 919 E. Market Street, stated that she had concerns regarding an
increase in the population density and maintaining the integrity of the neighborhood if
a six-unit structure were constructed. She said there was a Tenant-Landlord Act
which protected the rights of tenants, but there was no real protection provided for
property owners. She did not know the implications of the zone when she moved into
the neighborhood. She wanted to maintain the character of the neighborhood.
Barb Van Allen. 1 024 E. Jefferson Street, stated that she had owned her home in this
neighborhood for four years. She stressed that people have made great efforts to turn
poorly maintained rental properties into upgraded owner-occupied housing. She noted
that many of the properties in the neighborhood have historic value. Van Allen
explained that people have complimented her on the restoration work done to her
home, but she wondered at times if she had made a mistake in purchasing the property
on Jefferson Street. Van Allen noted that this summer, it appeared that most of the
homes on her block had been purchased and were being restored and maintained as
owner-occupied residences. She said the result had been that Jefferson Street had
become more attractive for passers-by.
Van Allen stated that as a legal services attorney, she advocates for those needing
affordable housing on a daily basis. She said that while she did not want to interfere
with the developer's rights or the rights of those needing the services that would be
provided in the structure, she still was concerned with maintaining the character of the'
neighborhood. She had been approached by people who work at Mercy Hospital or in
the area, who would like to live in this neighborhood. She suggested that a new
single-family home or a duplex on this lot could be profitable for the developer.
Daniel Dreckman. 117 N. Governor Street, stated that he was confused by the
discussion. He asked for more information about the implications of the RS-12 zone.
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Moen explained that the RS.12 zone would allow for single-family and duplex
construction on lots that are smaller than those that would be permitted in other RS
zones. Dreckman stated that he was the second generation to live in his home. He
had no problems with the current zoning. He noted that changes had occurred in the
neighborhood, but said that the zone, did not allow for large apartments, which offered
some protection. He had problems with special exceptions that had been granted in
the past, such as the one that allowed a fraternity across the street from his home.
Jim Muller stated that the connection between the two structures would be an
enclosed room, such as a laundry room. He said it would be covered with siding up
to four feet off the ground and would have glass blocks above the siding. He paid
$58,500 for the property so it would be difficult to construct a single-family home on
this lot and have it be profitable. He asked if all of the property owners in the area had
been notified of this request. Scott stated that the property owners would be notified
by mail before the staff report was presented to the Planning and Zoning Commission.
Scott stressed the only decision that the Commission would be making at this meeting
was whether or not to recommend to the City Council that it set a public hearing.
Dierks clarified that rezonings generally have at least two public discussions and that
all the property owners in the area would be notified. Scott reported that the first
public discussion of the rezoning issue would be held on December 17, 1992.
Muller stressed his interest in building something that will fit in with the neighborhood.
Dierks asked for information with regard to the spacing requirements for group homes.
Moen stated that the spacing requirement only applies to family care facilities and not
group homes or trensient housing facilities. She said that the use would still require
a special exception so the applicants must go before the five member Board of
Adjustment, which analyzes the ramifications of a use in a particular neighborhood on
a case.by.case basis. She said that if a special exception was not granted, the building
could still be constructed, but could not be used as a group facility. In response to a
question from Gibson, Moen stated that a special exception runs with the land. The
use cannot be increased nor cease for over a year without a new special exception
approval.
Public discussion was closed at 8:19 p.m.
Dierks moved to recommend to the City Council that It set a public hearing at Its
November 24, 1992, meeting for December 27, 1992, on a request by neighboring
property owners to rezone an RM.12 zoned area generally located on Jefferson and
Market streets between Dodge and Clapp streets to RS-12. BovbJerg seconded.
Gibson said that it was difficult to put this issue aside without consideration, but he
would vote in favor of the request. Cook asked if the public hearing was set, would
there be a moratorium on construction unless ten percent of the project had been
completed by the time the public hearing was set. Bormann explained that the
moratorium would be in effect on the date the public hearing was set, and then the
item would come back to the Commission to discuss the merits of the rezoning. She
emphasized that heving the moratorium did not preclude working out a compromise
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with the neighbors. She stated that prior to the public hearing being set, construction
could proceed. To avoid being affected by the moratorium, the developer must have
completed substantial construction by the time the public hearing was set. She stated
that according to the Housing and Inspection Services Department, the bUilding code
defines substantial construction as 10% of the value of the structure and that this
figure would probably be used under the Zoning Code as well.
Cook said he would like to see the parties work together and reach compromise on this
matter. He said he would vote in favor of recommending that the Council set the
public hearing to allow for such discussion. He expressed the concern that such a vote
might spur a drastic reaction by the developer. Bormann noted that Muller had given
his word to Moen that he would not proceed with the project until this issue had been
resolved. In response to a question from Cook regarding Muller's request to defer this
item, Bormann stated that this item can only be deferred at the applicant's request,
and that the applicant in this case is not Muller. Moen stated that Muller was
interested in a deferral to allow time to work with the neighbors. Cook believed a
compromise was possible that would allow for the developer to realize a reasonable
return with a design that is consistent with the neighborhood. He noted that the
developer has to live and work in this community and that the community has a long
memory. He said that since the developer could pick up the bUilding permit prior to
Council action, he would vote to recommend to the Council that it set a public hearing
to allow time for the parties to discuss this matter.
Gibson asked if information had been obtained to answer Scott's question regarding
a prohibition on the joining of structures. Bormann reported that she had reviewed the
list of City ordinances adopted between 1970 and 1980 and had been unable to locate
any such ordinance. The Zoning Ordinance at that time prohibited more than one
building per lot. She had located a case where the developer attempted to connect
two buildings by an exterior staircase. The developer characterized the second building
as an addition to the main structure. In that case, itwas held that this would not be
permissible. There must be an interior connection for it to be considered one building.
She noted that since that time, the Zoning Ordinance has been changed, and more
than one structure is permitted on a lot. In response to a question from Gibson,
Bormann said Muller could combine two lots to obtain a higher denSity of development.
In response to a question from Bovbjerg, Moen stated that as long as the structure
Muller proposes to build remains on the site, it must be viewed as one lot and cannot
be subdivided. She also explained that there are height restrictions in the Zoning
Ordinance. In response to a question from Scott, Moen stated that more units would
be allowed on the lots if they were combined than on the two lots individually.
Scott stated that it appears that if there was a prohibition in past ordinances against
connecting buildings, it had not carried over with the recodification of the City Code
in 1983. He said that Council member Bill Ambrisco and a local realtor had the same
impression as he did regarding this type of connection being prohibited. Scott agreed
with Gibson's earlier comment questioning the joining of the two structures. Scott
again stated his feeling that there should be some reasonable assurance regarding a
degree of stability in a neighborhood. He said recommending the public hearing
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November 19, 1992
Page 8
allowed for discussion regarding the density for this aree. He commended Muller on
his willingness to forestall any action before a compromise was reached. In response
to a question from Dierks, Moen said she did not know of any other building permits
that had been issued for this area.
The motion carried on a 7-0 vote.
Moen explained that on November 24, 1992, the Council would discuss setting a
public hearing on this issue. She stated that the Commission would review the
rezoning request at its December 17, 1992, meeting. She explained this item would
be discussed at the Commission's work session on December 14, 1992, at the Senior
Center Classroom. Scott acknowledged and accepted on behalf of the City the
petition signed by the neighbors.
2. CZ-9252. Public discussion of an application submitted to Johnson County by Robert
W. Wolf, on behalf of property owner E. & L. prybil General Partnership, to rezone an
approximate 11.82 acre tract located in Fringe Area 5, east of Scott Boulevard and .25
miles south of its intersection with American Legion Road, from RS, Suburban
Residential, to RMH, Manufactured Housing Residential District.
Rockwell reviewed the location of the site in the context of the adjoining neighbor-
hoods. She reported that the Johnson County planning staff had contacted the City
planning staff earlier in the day to inform them that the area is currently zoned RS, and
not Alas stated on the application. Rockwell reviewed the staff report dated
November 19, 1992. She stated that the requested rezoning was more consistent
with the density of urban development that staff would like to see adjacent to the City
than the current zone for the property would allow.
Rockwell noted that Wellington Drive in Village Green was proposed to intersect with
Scott Boulevard approximately 50 feet south of the proposed collector street into the
Modern Manor development. Staff recommended realigning Wellington Drive to be
directly across from the proposed collector street or be separated by 125 feet.
Rockwell stressed that this is the only opportunity to get a through street to the area
east of Scott Boulevard between American Legion Road and the railroad tracks.
Rockwell reported that in two years the developer planned to sell the collector street
right-of-way to the property owner to the east to allow him access to his farm. Rock-
well said the developer also agreed to provide screening, but staff would also like to
see the urban standards for screening met because of the urban context of this
development.
Staff recommended that the Commission recommend to Council that the Council
forward a comment to the Johnson County Board of Supervisors finding that the
request to rezone the approximately 11.82 acre tract from RS to RMH is in general
conformance with the mutually agreed upon Fringe Area Agreement for Area 5. If the
rezoning were approved subject to 1) ensuring the construction of a 3Hoot wide
collector street within the 60.foot right.of.way shown on the concept plan, 2)
prohibiting access drives from the individual lots onto the collector street, 3) providing
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vegetative screening along the Scott Boulevard right-of-way, 4) providing City-
approved storm water management for the site, and 5) securing compliance with the
City's requirements for Manufactured Housing Parks, it would allow for the appropriate
development of affordable housing within a residential neighborhood, which is likely
to become part of Iowa City in the future.
Rockwell reported that the average lot size for the proposed development was
approximately 6,000 square feet so no additional recreational open space would be
required under the City standards. In response to a request by Cooper, Rockwell
explained that the developer intended to buy this site if it is rezoned and build 200
linear feet of street to his development. In two years, the property owner to the east
would buy the road right-of-way back for access to his farm property. In response to
a question from Bovbjerg, Rockwell stated that the current Modern Manor Mobile
Home Park meets the City's lot size and tree planting requirements, but not the City's
setback requirements along the streets or the stormwater management requirements.
Public discussion was opened at 8:53 p.m.
Robert Wolf. aoolicant, presented written information to the Commission on Modern
Manor. He stated that he purchased the property for the existing Modern Manor in
1976 and had it rezoned. He indicated that he lived in a mobile home park for four
years and at that time determined to show someday how these developments could
be improved. Wolf stated that he purchased a used wastewater treatment plant when
he began the mobile home park and recently purchased a water filtration plant from a
small town in eastern Iowa.
Wolf expressed concern regarding the cost if the number of units that he can have on
the site is decreased. He noted that business leaders in the community have
expressed concern over the shortage of labor in the community. He said that much
of this is based on a shortage of affordable housing in or near Iowa City. With regard
to the buyback of the right-of-way, Wolf explained that the Prybils own 200 acres east
of his property and will need to have continued access to that site. Wolf said he
agreed with setting aside a right-of-way for the street, but not with paving the entire
length for either him or his tenants. He said when additional development occurs to
the east, then the additional part of the road should be paved at a cost to those
individuals. Wolf said there is not much variation in what he is proposing from the
City's setback requirements. He said he planned to screen his development from Scott
Boulevard and indicated that he has already planfed a number of trees to muffle the
noise and decrease the amount of pollutants that come into the development from
Scott Boulevard.
In response to a question from Cook, Wolf explained that when Scott Boulevard was
constructed, there was an agreement with the City that the City would pay for
construction of the road, if the right-of-way was given to the City. He said that
because there was a problem with the storrnwater drainage from the roadway onto his
property, Iowa City constructed a storm sewer to his property. Cook asked if the
Modern Manor Mobile Home Park storm water drains into the City. Wolf responded
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that the natural drainageway is to BDI, across another property and then south and
west to the Iowa River. He indicated that the storm water joins the City storm sewer
at the southern portion of his property. Cook said his question is if stormwater
drainage isa problem that is created by this development, is it being taken care of on
the property. Wolf stressed that the stormwater from his property does not go into
Snyder Creek. Scott asked how Wolf would be able to provide storm water detention
on the site. Wolf responded that he could set aside land which would decrease the
number of lots that would be available. Wolf emphasized that he gave away 1 Y, acres
for street right-of-way so the City could have a collector street. To require
stormwater management on the site seemed to be asking too much. He stressed that
the tract drains primerily south to the existing Modern Manor developmant which hes
approximately 1800 feet of 36-inch storm sewer pipe. In response to a question from
Scott, Wolf said it would be possible to connect the new development with the
existing storm sewer system. Moen explained that stormwater detention is intended
to prevent overburdening the system. Wolf said he has a storm water collection area
in the southwest portion of his property, but is not sure of its capacity,
Dierks expressed concern over the 40-foot setback from Scott Boulevard not being
met. Wolf responded that Scott Boulevard has a 1 OO-foot right-of-way so there was
a considerable distance from the curb to the lot line. He said there is approximately
30 feet from the curb to the lot line with another 25 feet to the dwelling unit. In
response to a question from Dierks, Moen stated that this property is within half a mile
from the property that has been requested for annexation by the City. Moen stressed
thet the City has not taken a position in the past of favoring involuntary annexation.
She said voluntary annexation is the likely way that this property would be annexed
into the City. Wolf explained that at one time he had agreed to buy a portion of the
sanitary sewer capacity of BDI from the City, but then the former City Manager backed
out of the agreement. Wolf explained that it was then necessary for him to build his
own sewage treatment plant. He now has a large investment in this facility and is not
anxious to give it up.
Steve Rorbock. 3437 Hamoton. stated that his lot is adjacent to this development
across Scott Boulevard. He said that he is a board member of the Village Green
Homeowners Association and presented the Commission with a letter from the
Association and a petition signed by 159 residents of the adjacent Village Green
neighborhood expressing their opposition to this request. Rorbock read the letter into
the record. It expressed concern because of the proximity of the proposed mobile
home property to their neighborhood. The letter noted that except for Modern Manor
and Sunrise Mobile Home Park, the remaining land in the area had been davelopad for
single-family residential use. The letter stressed that the houses that have been built
in the area have values up to approximetely $250,000. The letter indicated that the
members of the Village Green Homeowners Association believe that the expansion of
the mobile home park would not be compatible with the surrounding land uses. It
stressed that the land within the City limits adjacent to Scott Boulevard that Is part of
Village Green and the proposals for the area to the south had always bean for single-
family residences and some condominiums. It noted that the land outside of the City
limits had been agricultural and the members of the Village Green Homeowners
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Planning & Zoning Commission
November 19, 1992
Page 11
Association believed that it should remain agricultural until it is brought into the City
limits for development for single-family residential purposes.
The letter indicated that there should be transitional zoning or buffer zoning between
strategically different land uses. It indicated that the residents of Village Green do not
feel that placing mobile homes next to upper-middle income residential development
accomplishes this concept. The letter noted that the families in Part XI, Village Green,
along Scott Boulevard purchased their properties with the understanding that the land
to the east of Scott Boulevard would remain in agricultural use until it was annexed by
Iowa City. The letter expressed a concern that this development would put an even
greater burden on an already overburdened school system on the east side and noted
the current crowded conditions at Lucas, Longfellow, Southeast and City High. The
letter expressed a concern that the value of property and lifestyles would be lowered
for the residents of Village Green if incompatible and non-transitional land uses were
allowed east of Scott Boulevard.
Rorbock stated that he also had concerns as an individual landowner . He explained
that he bought property expecting to be in a residential area and has since invested
time and money in his property. He understood the need for low-income housing, but
it would be more appropriately located to the south and east of this area. He
expressed a concern that granting this rezoning could block further Village Green
expansion. He also expressed concern that the incremental creep of the mobile home
park could eventually extend north to American Legion Road. Rorbock said that he
knew the Commission could only recommend to the Council that they determine if the
request was consistent with the Fringe Area Agreement. Gibson noted that staff had
taken the position of recommending that urban standards be met to make this
development as consistent as possible with the City requirements. Moen explained
that the City Council can only make a recommendation to the Board of Supervisors.
She added that staff's position was that it would be best to draw attention to the
urban standards issues if the Board was inclined to approve this request. In response
to a question from Bovbjerg, Rockwell said this item will be considered by the City
Council on December 8, 1992, and then will be .forwarded to the Johnson County
Zoning Board in January. It would then proceed to the Board of Supervisors.
Bob Downer. attornev for the aoolicant, stated that the letter from the Village Green
Homeowners Association states that the property owners had the understanding that
the area east of Scott Boulevard would be used for agricultural uses. Downer stressed
that the area immediately south of American Legion Road and east of Scott Boulevard
had been zoned commercial for approximately 20 years and the rezoning approvals for
both Sunrise and Modern Manor should have given the indication that uses other than
agricultural would be approved. He stressed that there had been a mobile homa use
in the area since 1971. Downer stated that Modern Manor had 250 units and Sunrise
had approximately 100 units so this was an established use for the neighborhood.
Downer indicated that at the Commission's informal meeting, Rick Fosse, City
Engineer, had suggested that Wolf had tapped into the storm sewer system without
consent from the City. Downer stressed that this was not accurate. He had a I,etter
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November 19, 1992
Page 12
dated January 28, 1981. which he had written to the then Assistant City Attorney
regarding the exchange of the right-of-way for the paving of Scott Boulevard. The
letter also discussed tile systems being connected to the storm sewer system.
Downer emphasized at a minimum, there was an exchange of letters on this issue and
said that he would provide a copy of the letter to City staff.
Jim Croker. 6 Warwick Circle, stated that he was concerned with the school situation.
He said he had lived in a mobile home in the past and felt it was one of the best ways
to start out. He stressed that he did not feel the segregation of mobile homes was
necessary, but he believed some type of buffer was needed between the neighbor-
hoods. Croker said he would like to keep traffic at a minimum in the Village Green
neighborhood. He noted that staff had recommended having the street for the
proposed development abut at its intersection with Scott Boulevard directly across
from the proposed Wellington Drive, but he expressed a concern that this could cause
Village Green to be used as a shortcut and increase traffic. Scott noted that staff had
also recommended as an alternative off-setting the intersection of the two roads with
Scott Boulevard by at least 125 feet.
Ken Mobilv. 1128 Hamoton Court, stated that he moved to this area with the under-
standing that it would be used for single-family development. He said the mobile home
park could be extended to the south, nearer to Bon Aire Mobile Home Park. He
suggested that the trailer park could also extend to the east and said there was no
evidence that this option had been explored. He said that Southeast Junior High
School was built to accommodate 500 students, but said it now had 780 students.
He said increasing the number of students in the area will impact the quality of learning
and student life. He said there are temporary buildings at the school which require
students to leave the building regardless of the weather conditions. He reviewed
problems at the schools that are related to class size, such as the need for students
to eat lunch extremely early and the group room which is now required to serve
numerous activities at the same time. He noted that one quarter of the library had
been taken over for classrooms and that the halls are so crowded between classes that
it was difficult to negotiate or turn around in the halls. He stressed that housing Is
needed for faculty members at the University of Iowa, not just for those involved in
manufacturing. He stressed that the faculty members as a rule are not highly paid and
affordable housing problems won't be solved by adding trailers to the community. He
expressed concern over the quality of education given the failure of the school bond
issue. Gibson asked what should be done about proposed development in areas to the
south if the concern is school overcrowding. Mobily suggested denying development
until there are adequate educational facilities.
Public discussion was closed at 9:43 p.m.
BovbJerg moved to forward a comment to the CIty Council that It forward a comment
to the Johnson County Board of Supervisors fInding that CZ-9252, the request to
rezone an approximate 11.82 acre tract located In Fringe Area 5, east of Scott
Boulevard and .25 miles south of Its Intersection with Amorlcan Legion Road from RS
to RMH Is consistent with tho mutually agreed upon Area Agreement for Fringe Aroa
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November 19, 1992
Page 13
5. subject to 1) ensuring the construction of a 31.foot wide collector street within the
50-foot right-of-way shown on the concept plan, 2) prohibiting access drives from
Individual lots onto the collector street. 3) providing vegetative screening along the
Scott Boulevard right-of-way. 4) providing City-approved stormwater management for
the site. and 5) securing compliance with the City's requirements for Manufactured
Housing Parks. Starr seconded.
In response to a question from Starr, Scott stated that the alignment of Wellington
Drive could be addressed when that portion of Village Green Is platted. In response
to a question from Gibson, Rockwell indicated that most of the City requirements are
being met under the proposal, but not the setbacks from streets. She reported there
was a City requirement for a 40.foot setback along Scott Boulevard. a 30-foot setback
from the zone boundary, and a 20-foot setback required between the streets and the
mobile home units. She indicated that the proposed plantings meet or exceed City
requirements. Dierks asked if there would need to be much change in the concept plan
to meet the setback requirements. Rockwell stated that there may not need to be
much change, because of the large lot sizes. Dierks responded to the neighbors'
concerns regarding the overcrowding in the schools. She stressed that this is
occurring throughout Iowa City. She said that the Commission cannot consider this
in their decision and have received a legal opinion in the past regarding this issue. She
said the City cannot have moratoriums on development based on school-related issues.
The motion carried on a 7-0 vote.
3. Z-9013. Public discussion of an application by C. B. Development, Ltd. to amend
Ordinance No. 90-3483 and the accompanying Conditional Zoning Agreement
concerning in-sequence development and not prohibiting basements in the Whispering
Meadows development located south of Highway 5 and west of Bon Aire Mobile
Homes.
Rockwell reviewed the staff memorandum dated November 19, 1992. Staff
recommended approval of the amendments.
Public discussion was opened at 10:05 p.m.
Chris Steohen. MMS Consultants. stated that any openings into the basement below
the minimum low opening level will need to be walled off with a window well. He said
the top of the window well would be elevated over the minimum low opening (MLO).
Public discussion was closed at 10:10 p.m.
Cooper moved to approve an amendment to Ordinance No. 90.34B3 and the
accompanying Conditional Zoning Agreement by deleting Section 1.1 of the Ordinance
and Section 4.1 of the Agreement In their entirety and adopting In lieu thereof the
following: 11 The understanding that this Is In-sequence development as presently
defined In the Comprehensive Plan; and the that Ordinance No. 90-3483 and the
accompanying Conditional Zoning Agreement be further amended by deleting Section
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November 19, 1992
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1.4 of the Ordinance and Section 4.4 of the Agreement In their entlraty and adopting
In lieu thereof the following: 4) Basements may be constructed on lots which are
abutted by a subsurface drainage system provided said basements are equipped with
a sump pump and adequate foundation tile which discharge Into said drainage system.
Discharge of roof drains and downspouts from dwellings Into the subsurface drainage
system Is prohibited. In addition, !he property owner's engineer must certify that no
structure has an opening to living arees below the minimum low opening (MLO)
elevation listed for each lot on the site grading and erosion control plan. Starr
seconded.
Cook said that these amendments make sense because these are lots that have been
provided with City infrastructure and if not fully developed, would not be taxed fully.
He said that the recommended language protects both the public and private interests
so he would vote in favor of the request. Scott stated that subsurface drainage
systems had been discussed previously and that changes in technology make these
types of systems more feasible. He stated that this type of condition for subsurface
drainege systems had been Included in the Village Green rezoning. He said the original
Whispering Meadows rezoning could have been conditioned to Include subsurface
drainage systems rather than prohibiting basements, if it had been proposed at that
time. He said that what the Commission was now doing was making the subsurface
drainage systems a condition of the Whispering Meadows rezoning. He likewise noted
that the public interest was being protected.
The motion carried on a 7-0 vote.
DEVELOPMENT ITEMS:
1. SUB92-0025. Public discussion of an application submitted by Karl and Leona
Buchmayer for final plat approval of Furrows Edge, a 67.32 acre, 16-lot residential
subdivision located in Fringe Area 4, east of Highway 1 and north of Fox Lane in
Newport Township. (45-day limitation period: December 1 B, 1992.)
Rockwell reported that the Public Works Department had reviewed the final plat and
found that it was in technical compliance with the preliminary plat. She said that
notes from the preliminary plat are being transferred to the final plat. She said that the
construction drawings and legel pepers must be approved prior to Council consider-
ation.
Public discussion was opened at 10:14 p.m.
There was none.
Public discussion was closed at 10:14 p.m.
BovbJerg moved to approve SUB92.0025, the final plat of Furrows Edge, e 67.32 acre,
16.lot residential subdivision located In Fringe Area 4, east of Highway 1 and north of
Fox Lane In Newport Township, subject to construction plans for the street improve.
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Planning & Zoning Commission
November 19, 1992
Page 15
ments, culverts and water mains being approved by the Public Works Department, the
legal papers being approved by the City Attorney's Office, and notes from the
approved preliminary plat being placed on the final plat prior to Council consideration
of tha final plat. Cook seconded. The motion carried on a 7-0 vote.
2. S-9007. Public discussion of an application submitted by Paul M. Kennedy for
preliminary plat approval of Kennedy's Waterfront Addition, Part Three, a 30.29 acre,
ll-lot commercial subdivision located west of Gilbert Street, south of Stevens Drive.
(45-day limitation period: waived.)
Gibson moved to defer S-9007 to December 3,1992, Starr seconded. ~
carried on a 7-0 vote.
OTHER BUSINESS:
Moen reported that the Neighborhood Open Space Planning Committee meeting would be held
at 7:00 p.m. on November 23, 1992.
ADJOURNMENT:
Cook moved to adjourn the meeting at 10:15 p.m. BovbJerg seconded. The motion carried
7-0.
Minutes submitted by Mary Jo Neff.
1p&z11:19
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MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY. OCTOBER 27. 1992 - 5:30 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT:
John Ockenfels, Howard Horan, Pat Foster,
Robert Hicks, Richard Blum
STAFF PRESENT:
Ron O'Neil, Anne Burnside
CALL TO ORDER:
Chairperson Blum called the meeting to order at 5:30 p.m. A quorum
of the Commission was present.
APPROVAL OF MINUTES:
The minutes of the September 15, 1992, Commission meeting were
approved as presented.
AUTHORIZATION OF EXPENDITURES:
O'Neil provided the Commission with the latest invoice from Coffman
Associates concerning the Feasibility Study. Approximately 75% of
the project is completed" Foster moved to approve the bills as
presented. Ockenfels seconded the motion and the expenditures were
approved 5 - Q.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
Pam Barnes, from the Housing Rehabilitation program, presented
information concerning the construction of the Rehab storage
building on Airport property. Wiring for the VASI and PAPI lights
is buried directly under the proposed building site.
Barnes has contacted the FAA and has received permission to
construct the building over the cables but was informed that it
would be best to relocate the cables. The question presented to
the Commission was who was to pay for the relocation. Neither the
Commission or the Rehab Division has funds to relocate the cables.
Ockenfels suggested that since neither the Commission or Rehab has
the funds to move the cables at this time, and Rehab has permission
to construct the building over the wires, they should proceed with
their construction. If the lines require relocation, the Rehab
Division or the Commission will need to locate funding.
A question was raised on why the PAPI lights on Runway 24 have not
been activated. Blum responded that the FAA will determine when
the lights are activated. There has been a design problem with the
equipment and some of the equipment now installed will have to be
replaced.
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E.K. Jones, from Iowa city Flying Service, addressed the Commission
concerning parking of aircraft during home football games. He
thought that it was preferable to park on a closed runway. O'Neil
explained to the Commission that parking near the Terminal on the
grass and asphalt aircraft parking was safer than closing a runway
for special events. Over one hundred aircraft parked in these
areas each of the last two years during the last two fly-in
breakfasts.
Blum said that State assurances prohibit charging fees in
particular situations for use of public areas that would not
normally be charged.
Foster requested this be an agenda item at the next Commission
meeting. Blum appointed Horan and Hicks as a subcommittee to
research the issue and present information to the commission at the
meeting. ICFS said they wi~l question pilots as to whether they
would prefer to park on the grass close to the Terminal or on a
closed runway.
ITEMS FOR DISCUSSION/ACTION:
a. Sky Divers' request - deferred from september 1S, 1992 -
Ockenfels requested that the item be deferred until a future
meeting. O'Neil reported that skydiving activity would increase
the insurance premium at the Airport by about 20 %. Further
discussion was deferred until a future meeting.
b. Bird control - united Hangar - ICFS requested installing tarps
in the United Hangar as a way to control where the birds nest.
ICFS is not ready to present the commission with a budget for the
project. The item will be removed from tpe agenda until ICFS is
prepared to begin the project.
c. Close Public Hearing - Hawkeye Aviation - The hearing for a
lease with Hawkeye Aviation was deferred from the August 8, 1992,
meeting. Because Hawkeye Aviation is not interested in locating at
the Airport at this time, this is no longer an issue. Blum
reopened the deferred hearing. No items were presented for
discussion. ' The hearing was closed at 6:25 p.m.
d. ASOS Property License - O'Neil reported that because there
was a design change at the ASOS site, a different property license
would have to be approved. Foster moved to approve the revised
license. Horan seconded the motion and it was passed 5 - O.
e. Budget - FY 94 - Ockenfels requested a special meeting to
discuss the budget. Blum suggested meeting on November 3, 1992, at
5:30 p.m. O'Neil will schedule the meeting.
CHAIRPERSON'S REPORT:
Blum reported that the State Aviation Conference is scheduled for
April 14 and 15, 1993, in Ames. The first day is programed for
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MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY. OCTOBER 27. 1992 - 5:30 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT:
John ockenfels, Howard Horan, Pat Foster,
Robert Hicks, Richard Blum
STAFF PRESENT:
Ron O'Neil, Anne Burnside
CALL TO ORDER:
Chairperson Blum called the meeting to order at 5:30 p.m. A quorum
of the commission was present.
APPROVAL OF MINUTES:
The minutes of the September 15, 1992, commission meeting were
approved as presented.
AUTHORIZATION OF EXPENDITURES:
O'Neil provided the Commission with the latest invoice from Coffman
Associates concerning the Feasibility Study. Approximately 75% of
the project is completed" Foster moved to approve the bills as
presented. Ockenfels seconded the motion and the expenditures were
approved 5 - Q.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
Pam Barnes, from the Housing Rehabilitation program, presented
information concerning the construction of the Rehab storage
building on Airport property. wiring for the VASI and PAPI lights
is buried directly under the proposed building site.
Barnes has contacted the FAA and has received permission to
construct the building over the cables but was informed that it
would be best to relocate the cables. The question presented to
the commission was who was to pay for the relocation. Neither the
Commission or the Rehab Division has funds to relocate the cables.
Ockenfels suggested that since neither the commission or Rehab has
the funds to move the cables at this time, and Rehab has permission
to construct the building over the wires, they should proceed with
their construction. If the lines require relocation, the Rehab
Division or the commission will need to locate funding.
A question was raised on why the PAPI lights on Runway 24 have not
been activated. Blum responded that the FAA will determine when
the lights are activated. There has been a design problem with the
equipment and some of the equipment now installed will have to be
replaced.
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E.K. Jones, from Iowa city Flying Service, addressed the Commission
concerning parking of aircraft during home football games. He
thought that it was preferable to park on a closed runway. O'Neil
explained to the Commission that parking near the Terminal on the
grass and asphalt aircraft parking was safer than closing a runway
for special events. Over one hundred aircraft parked in these
areas each of the last two years during the last two fly-in
breakfasts.
'". .
Blum said that State assurances prohibit charging fees in
particular situations for use of public areas that would not
normally be charged.
Foster requested this be an agenda item at the next Commission
meeting. Blum appointed Horan and Hicks as a subcommittee to
research the issue and present information to the Commission at the
meeting. ICFS said they wi~l question pilots as to whether they
would prefer to park on the grass close to the Terminal or on a
closed runway.
ITEMS FOR DISCUSSION/ACTION:
a. Sky Divers' request - deferred from septemller 15, 1992 _
Ockenfels requested that the item be deferred until a future
meeting. O'Neil reported that skydiving activity would increase
the insurance premium at the Airport by about 20 %. Further
discussion was deferred until a future meeting.
b. Bird Control - United Hangar - ICFS requested installing tarps
in the United Hangar as a way to control where the birds nest.
ICFS is not ready to present the Commission with a budget for the
project. The item will be removed from tpe agenda until ICFS is
prepared to begin the project.
c. Close Public Hearing - Hawkeye Aviation - The hearing for a
lease with Hawkeye Aviation was deferred from the August 8, 1992,
meeting. Because Hawkeye Aviation is not interested in locating at
the Airport at this time, this is no longer an issue. Blum
reopened the deferred hearing. No items were presented for
discussion. ' The hearing was closed at 6: 25 p. m.
d. ASOS Property License - O'Neil reported that because there
was a design change at the ASOS site, a different property license
would have to be approved. Foster moved to approve the revised
license. Horan seconded the motion and it was passed 5 - O.
e. Budget - FY 94 - Ockenfels requested a special meeting to
discuss the budget. Blum suggested meeting on November 3, 1992, at
5:30 p.m. O'Neil will schedule the meeting.
CHAIRPERSON'S REPORT:
Blum reported that the State Aviation Conference is scheduled for
April 14 and 15, 1993, in Ames. The first day is programed for
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operations of Airports and the second day concentrates on Airport
administration.
COMMISSION MEMBERS' REPORT:
Ockenfels presented information to a committee of the Chamber of
Commerce on the Feasibility study. He received a mixed reaction.
In response to the statement in the newspaper that the Commission
had made a decision to move the Airport, Ockenfels clarified that
the Commission had not discussed the study and would wait for the
study to be completed before making any recommendations.
Horan expressed concern about some of the information presented by
the media on the Relocation Feasibility study. Horan suggested
meeting one on one with some of the media to dispel some of the
misconceptions expressed. Blum will work with Horan to Clarify
this information to the media.
ADMINISTRATIVE REPORT:
Burnside reported on a request from someone for information
concerning the Airport Relocation Feasibility Study. She will work
with O'Neil to provide the requested information.
O'Neil included in the Commission packet preliminary information on
the City'S Administrative Pay Plan. This will be discussed at the
budget meeting next week.
University Hospitals has requested storage space in the United
Hangar during the winter months for two ambulances.
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Hubbard Milling Company has filed a 7460-1 form
permission ,for a 30 foot addition to their building.
write a letter of objection to the addition.
The Commission has applied for the required Storm Water Management
Permit. This will be an agenda item at the November commission
meeting.
requesting
Blum will
SET NEXT REGULAR MEETING:
The next regular meeting is scheduled for November 24, 1992, at
5:30 p.m.
ADJOURNMENT:
Ockenfels moved to adjourn the meeting. Foster seconded the motion
and the meeting was adjourned at 7:15 p.m.
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MINUTES
SENIOR CENTER COMMISSION
OCTOBER 19, 1992
MEMBERS PRESENT: Bud Gode, Fred Krause, Tom Muller, June
Pieper, Harold Stager, Rufine Anciaux, Jean Hood
MEMBERS ABSENT: Mary Geasland, Mark Thompson
STAFF PRESENT: June Braverman, Bette Meisel, Susan Rogusky
GUESTS PRESENT: Louis Williamson, Walter Shelton, Martha
Gegenheimer, Marjorie Belding, Myra Van Horne, Bev Ranshaw, Nora
Copeland, Adrian Rittenmeyer, Freida Shannon, Council of Elders; Ann
Burnside, City Attorney ,
******************************************************
ST ANDARDS TRAINING
Meisel called the Senior Center Standards Training to order at 3:05
PM. The first hour of the SCC meeting was devoted to reviewing and
analyzing information for the Senior Center Standards and Self
Assessment Trainer's Guide (National Council on Aging). In this
meeting, the topic "Community" was discussed in a joint session
held by the Senior Center Commission and Council of Elders.
Meisel began the discussion by telling the participants that the
topics administration/personnel, fiscal and records/reports in the
Trainer's Guide would not be evaluated in upcoming joint sessions
because they are policies that the SCC has no control over.
Using a bullseye graph and marker, Meisel began the discussion on
community by asking the group to identify what groups make up the
senior center community. Beginning in the center and moving out,
suggestions were: service agencies, volunteers, staff, SCC, city
manager, city council, board of supervisors, the university, city and
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SCC MINUTES
PAGE 2
county residents, businesses, other agencies, National Institute of
Senior Center Standards (NISC), other counties, and the federal
government.
Meisel introduced a small group exercise by asking how does the
Center know when they achieve a community? She then presented
four NISC principles for the community standard.
The group then split into three smaller groups to complete an
exercise, "Identifying Center activities that fall under each of the
four community principles." Meisel asked the two groups to write in
their suggestions on flip charts provided. The groups were split
evenly among SCC, COE and staff.
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The principles (in capital letters) and suggestions discussed in the'
three groups included:
COOPERATIVE COMMUNITY PLANNING .. peer counseling, student
internships, agency representatives, community leadership
institute, make space available to groups for services and work with
service providers
SERVICE DELIVERY ARRANGEMENTS .. arrangements with all resident
agencies, PACT counseling, financial planning, communicate with
elementary and high schools, provide opportunities for socialization
especially for new persons
FOCAL POINTS .. in house services, eldercraft shop, socialization,
meals, university, healthcare, prioritize public relations and keep
doing it well
PUBLIC INFORMATION, COMMUNITY EDUCATION, ADVOCACY AND
OPPORTUNITIES FOR OLDER ADULTS .. education classes, lectures,
healthcare services, university research projects, media,
employment through senior services, volunteers, speaker's bureau,
slide/TV show
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Meisel then took these suggestions to devise an action plan to
determine if standards are met and what resources are needed. The
following was discussed using a graph and marker (the categories
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SCC MINUTES
PAGE 3
appear in capitals and suggestions follow):
AREA OF OPERATION/COOPERATIVE PLANNING .. national convention
to Iowa City
ACTIONS NEEDED - committee to elicit community support
RESOURCES REQUIRED .. tourism, money, facility, logistics
ORGANIZATIONS INVOLVED .. service agencies, hospital, convention
bureau, seniors, staff
TECHNICAL ASSISTANCE .. conference planner
INDIVIDUAL RESPONSIBLE -. no suggestions
T ARGET DATE .. as soon as possible
After completing another exercise, Meisel pointed out that the most
important step was finding someone to be responsible for the
coordination; otherwise, the events could not take place.
******************************************************
SCC MEETING
Pieper officially called the SCC meeting to order at 4:05 PM. She
introduced and welcomed the guests. Those remaining or arriving
after the Standards Training included:
MEMBERS PRESENT: Bud Gode, Fred Krause, Tom Muller, June
Pieper, Harold Stager, Rufine Anclaux, Jean Hood, Mark Thompson
MEMBERS ABSENT: Mary Geasland
STAFF PRESENT: Bette Meisel
GUESTS PRESENT: Martha Gegenheimer, Myra Van Horne, COE; Ann
Burnside, city attorney
Gode pointed out that the minutes from last meeting required a
correction. On page three, "the Volunte,er Dinner Dance was
scheduled for the day after the next meeting" Instead of prior.
The minutes were approved as corrected. Hood/Gode.
There was no public discussion.
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NOMINATING COMMITTEE REPORT
Gode reported that there was no nominating committee report.
SENIOR CENTER COMMISSION APPLICANT LETTER DISCUSSION
Meisel referred the commission to the SCC applicant letter in their
packets. Meisel pointed out the second paragraph and asked if the
description was accurate.
Gode stated that a nominee must be aware that being a member on
the SCC is not only a two hour/month commitment.
Krause asked if the description could be narrowed.
Meisel said that the by-laws explain the responsibilities in full, but
the letter does not explain day-to-day actions.
Hood felt there was a philosophical difference among the sce
members. She felt that some members see it as a body that
establishes policies two hours per month rather than an active body.
She also felt that some of the letter was outdated and then asked if
the letter could be attached to the application.
Meisel said the county has not been willing to send the letters with
the applications. Stager suggested Senior Center letterhead needed
to be used.
Meisel then asked that if anyone thought changes needed to be made,
they should come to her with suggestions.
'No motion.
FINANCE COMMITTEE REPORT
Hood reported that Stager, Krause, Muller and herself would work on
the finance committee. During their last meeting the committee
reviewed the history of fundraising for the Center and what Is
currently being done. The committee recommended to have people
from the community join the committee and help develop and define
a vision so the Committee would have a direction to foliow in
suggesting 10-20 year goals for the Center.
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SCC MINUTES
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THEATER FUNDRAISER
Meisel reminded the SCC that they agreed to have a fundraiser with
the theatre and would sell all tickets so the Center could acquire
two handicapped accessible doors.
Muller asked what the price of the doors is.
Meisel said $1,200 each, or $2,400.
Muller suggested putting that dollar amount on the sign to let
buyer's know what the tickets were being sold for.
SCHEDULE BUDGET DISCUSSION
Meisel spoke for Geasland. She explained that the Recreation Center,
Library and the Senior Center needed approved budgets, and the
Center's is due next month. She suggested meeting before the SCC ,
November meeting to work on budget because it usually took several
hours to review and approve it.
Gode said that from his experience, one hour at next month's meeting
would not be enough. He recommended having the executive
committee review it first, and then go to the SCC with the budget.
Meisel asked If the SCC wanted to self-select a committee.
Stager suggested splitting up the SCC during next month's meeting
to get it done in one hour. Meisel said that would not work.
Upon Krause's request, Meisel briefed the group on how the city
devises the budget. She then explained that those items the sta,ff
wanted to change would be presented to the SCC.
Anciaux asked how the SCC handled the budget last year. Meisel said
the executive committee reviewed it and then reviewed it with the
SCC. The executive committee took several hours to look at it and
then the SCC approved it in a regular meeting.
Thompson asked if the SCC could begin reviewing it in next month's
meeting, and if they do not finish they could reconvene the next day.
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Page 6
Meisel agreed with this solution.
Thompson moved that the see discuss the budget for one
hour in the next meeting and if they do not finish, they will
, reconvene' the next day. Krause seconded. All voted in
favor. Hood abstained.
VOLUNTEER DINNER REPORT
Pieper reported 15 girls from a university sorority would be coming
at 5:30 PM but would, not be getting a meal. Thompson said he told
the girls that they would get a meal. Meisel said the food is already
ordered, and the fifteen girls were not accounted for. She suggested
giving them either pizza or money.
Hood suggested giving them the price of the meal times 15.
Gode moved to give the girls from the sorority who would
be helping with the Volunteer Dinner Dance a check for the
price of the, meal times the number of girls who would be
helping. Stager seconded. Motion carried unanimously.
PARKING DISCUSSION
Meisel said the architects told her Linn Street can now be used to
add additional parking. She suggested going to the city council
meeting and asking for all the spaces proposed and compromise on
what is offered to them.
The commission agreed.
Pieper was concerned that the Washington Street spaces would be
easily violated and the public would use them. Stager said that
ticket would be issued if that situation occurred. '
Meisel said the see members received the monetary figures for the
additional parking in their packets, and if any of them have
questions they should see her.
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PAGE 7
SENIOR CENTER UPDATE
Meise' said John Achragoglou from the Lindquist Center advised the
Center to purchase a top of the line computer for Joyce and the most
basic computer for use in the computer lab. Joyce's current
computer could then be given to the college work study students.
Meisel said if the SCC agreed to these purchases, they would proceed
with finding out figures from the university's Weeg Computer
Center.
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Krause moved to buy one top of the line computer and one
basic computer for the Center. Gode seconded. All voted in
favor.
OPEN DISCUSSION
Meisel said the video program that will be placed in the lobby
announcing the schedule of events would be delayed a little while.
It was announced that next month's meeting will be November 16.
Meeting adjourned at 5:15 PM. Thompson/Stager.
Minutes prepared by Kris Williams, college work study student.
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MINUTES
PARKS & RECREATION COMMISSION
November 18, 1992
MEMBERS PRESENT:
John Beasley, Bill Brandt, Deb Liddell,
Jennifer Olsol1, Dee Vanderhoef, John Watson,
Mary Weideman, Todd Welk
Craig Willis
MEMBERS ABSENT:
STAFF PRESENT:
Howell, Kriz, Moran, Trueblood
GUESTS:
Dick Jackson, Richard Rhodes
FORMAL ACTION
TAKEN:
Moved by Brandt. seconded by Olson. to approve
the minutes of the October 7.' 1992 meetina as
written. Unanimous.
Moved bv Watson. seconded by Beasley. that the
commission endorses the Resolution to
Desianate Two Storrnwater Manaaement Facilities
Adjacent to Hickory Hill Park as Parkland.
Unanimous.
Moved by Brandt. seconded bv Vanderhoef. to
support the Iowa citv Boys' Baseball
Association's proposal to light fields #1 and
#2 of the baseball diamonds in citv Park.
Unanimous.
HICKORY HILL
PARK:
Weideman reported on her and Trueblood's
attendance at an informal city Council meeting
to discuss the commission's recommendation
that the stormwater management areas adjacent
to Hickory Hill Park be dedicated as parkland.
The city council was interested in knowing
whether the general public had a strong
feeling on designating vs. dedicating, with
her response being the public was primarily
interested in getting access and having use of
the area as a park. The city council was
supportive in designating the areas as
parkland instead of dedicating it as such, and
was enthusiastic about the area being used as
parkland. Trueblood distributed a draft
resolution officially designating the area as
parkland for the commission's approval. ~
bv Watson. seconded by Beaslev. that the
commission endorses the Resolution to
Designate Two Stormwater Management Facilities
Adiacent to Hickory Hill Park as Parkland.
Unanimous. The resolution will be acted on by
the city Council at its next meeting.
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IOWA CITY
BOYS' BASEBALL
LIGHTING
PROPOSAL:
FY94 BUDGET:
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Trueblood reported the BOYS' Baseball proposal
to light two fields in city Park was discussed
before by the Commission, but formal action
was not taken. Iowa City Boys' Baseball is
scheduled to present this proposal to the city
council at its next work session to obtain
their approval. Trueblood stated the
commission should take official action prior
to it being presented to the city council.
Dick Jackson from Iowa city Boys' Baseball was
present to answer any questions. Weideman
noted there were questions regarding cost of
lights, electrical cost and maintenance
responsibili ty. Jackson stated Boys' Baseball
would pay for the cost of the lights and
installation of poles, and would like the city
to assume insurance, maintenance and
electrical costs. There were questions
regarding the effect the lights would have on
nearby residents. Jackson stated the fields
are located on the east side, closest to the
parking lot along the river. He noted the
fields are a considerable distance away from
the residential area, and the light would be
diffused downward. The majority of their
season runs from the end of May to July 4th,
and the latest the lights would probably be on
is 10:30 p.m. Brandt asked if the city
receives complaints about the baseball lights
at Mercer Park which are sometimes on until 11
p.m. or later, with Trueblood indicating there
have been very few complaints. Moved by
Brandt. seconded by Vanderhoef. to support the
Iowa city Boys' Baseball Association's
proposal to liaht fields Hi and H2 of the
baseball diamonds in city Park. Unanimous.
Trueblood distributed a summary of the
department's FY94-96 capital Improvement
Projects, setting out staff's recommended
priorities for the commission's review and
input. The various items discussed were Scott
Park Development, Court Hill Park Development,
Recreation Center Roof, University of Iowa
Softball Lighting, Napoleon Park Renovation,
Handicapped Accessibility Program, and Benton
street Pocket Park. Beasley stated the list
and priorities appeared well-thought out and
in tune with the priorities the commission
established. The main concern/issue was
whether or not money should be expended to
begin development of the Benton Street Pocket
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Park since land on either side of it has not
been acquired for the riverfront trail system.
Liddell stated the Riverfront and Natural
Areas Commission would feel that development
would put pressure on adjacent land owners to
grant easements to continue the trail system.
Brandt indicated that due to the financial
situation of the city, citizens may not
approve of money being put into an area that
very few people would use. Weideman stated
this matter would be put on next month's
agenda for further discussion. Watson
suggested that funding for the University of
Iowa Softball Lighting project be moved from
FY95 to FY94, and funding for Napoleon Park
Renovation be moved back to FY95; the other
commission members agreed this should be done.
Trueblood distributed a listing of the
Recreation Division Fees and charges for FY87-
93, and stated fees and charges would be
discussed at next month's meeting. Staff will
be suggesting several fee increases, and will
submit their proposals and revenue projections
to the commission.
SONGBIRD PROJECT:
Weideman requested an update on the Songbird
Project, with Trueblood reporting he had been
in contact with the city's Legal and Risk
Management Offices. They felt there was no
problem in proceeding, and suggested a written
agreement be entered into by both parties.
Liddell reported the commission is represented
on the Trails Committee and Woodlands
Committee, and asked members to let her know
if there were any specific projects they would
like to address. She noted she 'would bring a
map of proposed bicycle trails through the
city to next month's meeting.
Watson asked what the status was on the
Science Center and Arts Center groups, with
Trueblood noting they are continuing to work
towards their goals. Watson complimented
staff in saving and using as much as possible
from the Chauncey Swan parking lot site _
timbers moved to North Market Square Park,
plants being dug up and moved, etc.
RIVERFRONT &
NATURAL AREAS
COMMISSION REPORT:
COMMISSION TIME:
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Vanderhoef noted concern from some women that
Mercer Park Aquatic Center was not being
cleaned very well. Trueblood noted there
recently was a major repiping project that
probably accounted for this.
Weideman congratulated staff on receiving the
National Gold Medal Special Recreation Award.
DIRECTOR'S REPORT: Trueblood reported on the following:
CHAIR'S REPORT:
MERCER PARK AOUATIC CENTER - A major repiping
project was recently completed. 'Numerous
negotiations between the design firm,
installer and city were held to determine who
would pay for the project. The city agreed to
pay no more than 25% of the cost, with the
installer and design firm paying the
remainder. '
SHOWMOBILE - The city Managers of Iowa city,
coralville and North Liberty were recently
approached by someone suggesting that the
cities jointly purchase a showmobile (a flyer
describing it was passed around). Trueblood
stated the City Manager would like the
commission's input. The total cost is
$65,000, and in order to purchase it funding
would have to be borrowed from the parkland
acquisition fund, to cover Iowa city's share.
The consensus of the commission was that they'
were not in favor of purchasing a showmobile
due to the cost and use of the parkland
acquisition fund for this purpose.
ADJOURNMENT:
COLLEGE GREEN PARK - Recently there have been
a number of newspaper articles regarding the
brightness of the lights in College Green
Park. Staff is working with the electrical
contractor on a solution to the perceived
problem. The use of metal deflector shields
around the bulb inside each fixture is being
investigated at this time.
Moved bv Brandt. seconded bv Liddell. to
adjourn. Unanimous. The meeting adjourned at
7:20 p.m.
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November 18, 1992
LmRARY BOARD MINUTES
BOARD MEETING OF NOVEMBER 18, 1992
4:00 PM IN 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM
BOARD MEMBERS PRESENT: Anne Hargrave, Jeri Hobart, Phil Hubbard, Kathy Moyers,
Anne Spencer, Kent Swaim
BOARD MEMBERS ABSENT: Steve Greenleaf, Gary Lundquist, Chuck Traw
STAFF PRESENT:
Maeve Clark, Susan Craig, Lolly Eggers, Martha
Lubaroff, Debbie Sales
; c'
OTIIERS PRESENT:
Carol Albin, Mary Lultenegger, Practicum students
";'.
Vice President Hargrave called the meeting to order at 4:10 PM.
APPROVAL OF MINUTES:
The minutes for the special meeting of October 15, 1992 were approved. HobartlMoyers
The minutes for the regular meeting of October 22, 1992 were approved. MoyerslHobart
DISBURSEMENTS:
Disbursements for October, 1992 were approved. HubbardlMoyers.
Visa card expenditures for October were reviewed.
DIRECTOR'S REPORT:
1. The Mission Statement "exercise" proved that Staff managers and Board members are
able to easily articulate the goals of the librnry and that there is general consensus about
the librnry's mission. The search for a "quick and snappy" mission statement will
continue.
2, Assistant Director Susan Craig walked the Board through the results of the September
1991 survey of nearly 700 librnry users about circulation policies and procedures. Of
the five improvements suggested, over 70 % of the respondents showed greatest interest
in being able to renew materials by phone. Currently the Circulation staff is reviewing
this option in order to implement by 1.1-93 if possible. Eggers said the general
comments received beyond the five options were fairly representative of the suggestions
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November 18, 1992
and comments the library has been receiving lately.
3. The Children's Department survey of daycare and media centers was also reviewed.
This survey was part of the preparation and research done by the Children's staff to
prepare outreach goals and programs for 1993.
4. Eggers will be meeting with the Directors of the Coralville, North Liberty, Solon and
Oxford public libraries on November 30. Topics to be discussed include contracting with
Johnson County and marketing services to Johnson Co residences. Other areas of
cooperation and joint effort will be explored.
5. The library is receiving an increased number of complaints about fmding parking, and
a lot of requests for satellite stations for the return of library materials. Perhaps this is
due to the parking squeeze downtown because of the temporary closing of the Chauncey
Swain parking lot. One area that needs attention is improved enforcement of parking on
Linn St. in front of the Library. We have been told by Parking Supervisor Joe Fowler
that we could use library staff or volunteers to issue tickets for overtime parking similar
to an arrangement at the Senior Center. We are looking into this option.
6. At its October meeting the Foundation Board approved the recommendation of its
Investment Committee to increase the goal for the Centennial Endowment Fund from
$1,000,000 to $1,500,000 by June 30, 1996. Once that goal is achieved, only income
exceeding the rate of inflation will be available for gifts to the library. By 7/1193 the
Libmy Board needs to provide the Foundation a schedule of funds needed for Library
materials budget for FY95-FY99.
7. The staff requests $200 from Gifts & Bequests for costs associated with the Friday, April
16 Mystery Dinner to be held at the library for young adults. It is part of the University
ofIowa's Conference on Nancy Drew. The Nancy Drew series was created by Mildred
Benson, Iowa native and flI'St person to receive a master's degree in Journalism from the
University ofIowa. A motion was made and passed to authorize the expenditure of $200
for this pUlpose. Moyers/Hargrave
8. The City of Hills will reimburse their residents for the $120 family fee card required for
use of ICPL. The staff will be asking the Hills City Council to consider letting the
library bill Hill's each month or quarter for cards issued to Hills residents. We could
get whatever documentation the City requires from each card used and then mail them
a bill for the period. Teachers in Hills elementary school have encouraged us to do
anything we could to make it easier for children from low-income families in Hills to get
library cards.
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November 18, 1992
PRESIDENT'S REPORT
Swaim reported that he had received many positive reports about the recent Business AM held
at the library. He expressed appreciation on behalf of the Trustees to the library staff and the
Foundation.
DEVELOPMENT DIRECTOR REPORT:
The Friends/Foundation ruerger received an affInnative proxy vote on November 2. There were
only 11 at the meeting but 187 members submitted their proxies to President Mary Lea Kruse
who used them to vote for the merger. November 10th was the offIcial day of the merger. All
documents have been signed and sent to the State. Approximately 130 people attended the
Business A.M. Hills Bank & Trust received the Outstanding COIporate Philanthropist award
from the Easteru Iowa NSFRE at a presentation in Dubuque. Eggers and Sales attended.
Books for Giving and Liking is scheduled for Sunday, December 6. Children's Department staff
members will give book ta1ks all afternoon. Some books will be for sale at the event with
Prairie Lights giving the library 30% of all purchases. The birthday celebration for Irving
Weber will be held on December 8 here at ICPL. His books will all be available at the library
and at other places in Iowa City. During the month of December, any of Weber's books
purchased anywhere will result in the library receiving $2.00 per book. Money earned from .
theis project will be deposited in the library Irving Weber Local History fund established by the
Lion's Club in 1986.
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,REPORT FROM FACILITIES PLANNING COMMITTEE
Minutes from the ftrst meeting were included in the Board's packet. The next meeting is
scheduled for November 24 from 4:00 to 6:00 pm in the Board Room at ICPL.
Review revised estimate of Johnson County fee for proposed budget
Eggers reviewed the computation of the figures to arrive at the County's fair share of ICPL
budget. The misinterpretation was due to the defmition of "real estate tax funding" which
should include the Johnson County share too. Eggers sent a memo to City Manager Atkins
describing the revised estimate and another to the City Attorney asking for advice on how to
remove a misleading footnote on Exhibit C of the contract..
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Review Board policy 701. Community Relations and Board policy 702. LibraQ'-Sponsored and
Co-sponsored Programs
These are routine three year reviews. Changes recommended by staff reflect current priorities
for children's and adult programming and the increasing role of the ICPL Friends Foundation
in both of these areas. Motions were made to accept the revisions as proposed. Unanimously
approved. Moyers/Hubbard.
The meeting was adjourned at 5:30 pm. Moyers/Hargrave
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MINUTES
IOWA CITY BOARD OF ADJUSTMENT
NOVEMBER 12, 1992 - 4.30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
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MEMBERS PRESENT:
Larry Baker, Catherine Johnson, John Pelton, Rich Vogelzang
MEMBERS ABSENT:
Ernie Galer
STAFF PRESENT:
OTHERS PRESENT:
Rockwell, Gentry, Neff
Mike Kennedy, Mike Hodge, John Cruise, liter Bakkal, Larry
Svoboda
~ALL TO ORDER:
Pelton called the meeting to order at 4:34 p.m.
CONSIDERATION OF THE MINUTES OF OCTOBER 14. 1992:
Rockwell noted that the adjournment time needed to be corrected.
MOTION: Baker moved to approve the minutes of the October 14, 1992, meeting with the
correction of adjournment time noted. Johnson seconded the motion. The motion carried on
a 4-0 vote.
SPECIAL EXCEPTION ITEMS:
1. EXC92-0029. Public hearing on a request submitted by Capitol Implement Co. for a
special exception to permit a front yard modification along Gilbert Court for property
located in the CI-l zone at 702 S. Gilbert Street.
Rockwell reviewed the staff report dated November 12, 1992. Staff recommended
approval of EXC92-0029, e special exception to reduce the front yard requirement
along Gilbert Court from 20 fe~t to 5 feet for the 170-foot length of the proposed
parking area for property located at 702 S. Gilbert Street. Rockwell reported that she
received several calls asking for clarification of this issue, but no one had voiced
opposition to the request.
PUBLIC DISCUSSION:
Mike Kennedv. aoolicant, stated that only the skeleton of the old farm implement
building remained on the property. The land was now reedy for redevelopment. He
stressed that the project would result in a substantial enhancement of the property.
He stated that there would be a ground floor commercial use with two floors of
apartments located above the commercial use. He felt this was the optimal use for
this location. He stressed that there would be sufficient parking on the site. The site
was also close to the downtown and campus, which made it desirable for residential
development. Kennedy noted that the zone would allow for used car lots or light
manufacturing, which he considered to be less desirable uses for this property. He
stressed tha.t the project would be an upscale and desirable development of this
property .
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Boerd of Adjustment
November 12, 1992
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Kennedy accepted responsibility for not noticing the Code requirement prohibiting
parking in the front yard setback along Gilbert Court during prior review of the site
plan. He stated that the developers were ready to proceed with the project, if the
special exception was granted. He stressed that the special exception was needed
because there are 18 parking spaces on the east side of the building, which provide
grade level access to the first floor apartments. Handicapped accessibility is an
important part of the plan. He explained that the parking off Gilbert Court will be
screened to soften the impacts on adjacent residential properties. He noted that the
biggest disruption for the residences to the east and south was the Heartland Railroad.
Kennedy felt the requested special exception was consistent with the Comprehensive
Plan policy, which encourages the development of apartments near the downtown
area.
Baker indicated that Kennedy need not accept total responsibility for the error in this
matter. In response to a question from Baker, Kennedy stated that there would be
parking at grade level for the first floor apartments, but he explained that the ground
level on the Gilbert Street side of the building would be for the commercial use.
Mike Hodoe explained that there would be 14 apartments per floor. He stressed that
all of the first floor apartments would meet the requirements of the Americans with
Disabilities Act. In response to a question from Baker, Hodge stated that he had not
attempted to redesign the building, because one objective was to keep the same
number of apartment units as originally proposed.
Johnson asked if fill would be brought onto the site. Hodgo rasponded thet some fill
would be needed from off the site; that the parking would be placed on compacted fill.
Hodge reported that the developers had received an easement from Heartland Railroad
for storm water improvements crossing the railroad property. He said that fill would be
needed for the drive to meet the grade of the railroad. Hodge said that the railroad
representatives had indicated that the development would improve the sight distance
for the railroad. The railroad planned to work with the developers regarding concerns
with the arbor vitae screening.
Baker asked if commercial tenants had been secured for the building. Hodge stated
that there had been Interest expressed, but no leases would be signed until the special
exception issue was resolved. In response to a question from Baker, Hodge stated that
his office across the street is a commercial use. He manages the residential use above
his office. He stated he would also manage the residential use of the building
proposed for this site. In response to a request from Bakar, Rockwell stated that the
oversight regarding the parking along Gilbert Court should have been noticed early in
the review process. Gentry stated that there was a shared responsibility for review
by City staff and the developers. In response to a question from Johnson, Hodge
stated that traffic crossing over the railroad tracks would be at a level grade.
BOARD DISCUSSION:
Johnson expressed concern regarding safe sight distances due to the tight curve of the
railroad. Baker said that if this were a new application, it would be easy to vote
against it. He said it represented to him a clear evasion of the spirit of the ordinence
regarding parking requirements. However, Baker said the problem was one of
~7(P
Board of Adjustment
November 12, 1992
Page 3
satisfying the requirement after the applicant had gone through the approval process,
so he would support it at this time. Pelton stated that the substantive issue was
decided at the Board's August meeting. He noted that a mutual honest mistake had
occurred. He stressed that this proposal would upgrade the use of the property, and
that screening would provide buffering on the east side. He felt that the railroad
created more of a problem for the neighborhood. Vogelzang expressed his agreement,
and said that he saw no negatives associated with this project.
MOTION: Johnson moved to approve EXC92-0029, a special exceptlon to reduce e
front yard requirement along Gilbert Court from 20 feet to 5 feet for nO-foot length
of the proposed parking area for property located at 702 S. Gilbert Street. Pelton
seconded. The motion carried on a 3-' vote. lJohnson votlng In the negatlve.)
2. EXC92-0030. Public hearing on a request submitted by GWG Investments for a
special exception to permit off-street parking in the CB-l0 zone for property located
at 315 E. College Street.
Rockwell reviewed the staff report dated November 12, 1992. Staff recommended
that EXC92.0030. a special exception to permit no more than 50 underground off-
street parking spaces in the CB-1 0 zone ,for property located at 315 E. College Street
be approved. Rockwell reported that she had received several calls asking questions
for clarification of the request. She had also received a call from Father Jason Parkin
of Trinity Episcopal Church supporting approval of this plan to help ease the parking
situation in the area.
PUBLIC DISCUSSION:
John Cruise. attornev for the aoolicant. stated that the applicant had submitted three
different parking plans to City Staff. The plan included with the proposal was staff's
choice from what had been submitted. Cruise stated that the reason to provide
parking on the site was because this was a good area for office usas near the
downtown. He said people generally like to park near their offices. He stated that at
the time the City conveyed this property to GWG Investments, the City Council
indicated it was in favor of providing parking on the site. This had been part of the
negotiations.
In response to a question from Johnson, Cruise stated that no leases had been signed,
but the target market for this structure would be office uses. He felt the site was ideal
for professional offices. Baker asked if the exterior of the building would be brick.
Cruise indicated that the developers were still working with an architect, but the
intention was for the entire exterior to be brick with different bands of colored brick.
He said that based on the previous agreement with Council, the plans for the site must
be approved by the City Council. He said it would be an all masonry building with an
elevator and would need to meet the Fire Code requirements. He stressed that this
would be an expensive building, but those involved in the project had expected this
and therefore expected to have a longer payback period. In response to a question
from Johnson, Cruise indicated the north-south alley on the east side of the old library
would be eliminated. He noted that the old library was also owned by GWG
Investments and that the plaza would be designed to tie into the pedestrian traffic of
the downtown area.
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November 12, 1992
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BOARD DISCUSSION:
Pelton noted this project will help to upgrade the downtown. He stated that providing
for parking underground was the highest beneficial use for this area. Vogelzang
thought it was a great project and looked forward to seeing its fruition.
MOTION: Baker moved to approve EXC92-0030. a special exception to permit no
more than 50 underground off-street parking spaces In the CB.10 zone for property
located at 315 E. College Street. Vogelzang seconded. The motion carried on a 4.0
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VARIANCE ITEM:
1. VAR92-0001. Public hearing on a request submitted by liter Bakkal and Zeynep
Denizci Bakkal for a variance to eliminate parking requirements for property located in
the CB-2 zone at 25 N. Van Buren Street.
Rockwell reviewed the staff report dated October 14, 1992. Staff recommended
denial of VAR92-0001. Rockwell said that except for the University of Iowa Credit
Union, she had not been contacted by other property owners in the area. ,
Baker noted that the staff report states that the applicants can provide for some
parking on this site and asked for a clarification of how much parking could be
provided. Rockwell stated that four to five parking spaces could be provided without
requiring the removal of the two large trees on the property. She said the barn must,
be removed to provide all of the required parking for the restaurant use. She stated
that the amount of parking needed could be reduced if the restaurant were to be
operated without using the proposed outdoor seating areas.
PUBLIC DISCUSSION:
liter Bakkal. aoolicant, stated that he and his wife currently live in the house and were
going to wait for awhile before converting it to a restaurant. However, he stated that
there is a proposal to change the zone for this erea and the change would make'
operating a restaurant more difficult. Bakkal reviewed the history of the property and
noted that the bern is one of the few original barns remaining in the downtown area.
He indicated that it was constructed by a builder who constructed most of the early
barns in Iowa City. He stressed that the barn has historic value and should be
renovated and preserved. He said that they would also like to retain the large mature
trees on the property. They would not like to reduce the proposed amount of seating
area for the restaurant. He explained that they see the restaurant functioning much
as the Cottage does with most of the traffic being pedestrian. He said that it's close
enough to the downtown area that people could walk to the restaurant for coffee or
a meal.
Johnson noted that the barn is in poor condition and cannot be left as it currently
exists. Bakkal said that the barn is 130 years old. They are thinking about teking
proper care of it. He said thet the barn could be used as a garage and the upstairs
could be used as a studio if it were fixed up. Johnson said that it would be expensive
to restore and rehabilitate the barn. Bakkal said they would also like to restore the
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Board of Adjustment
November 12, 1992
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house to its original condition. He noted that several of the trees on the property are
the tallest in the neighborhood and are even taller than the house.
Baker asked if the property was bought with the intention of converting it to a
restaurant. Bakkal responded that the home was purchased as a residential property,
but they knew it was in the CB-2 zone and desired eventually developing a restaurant.
He said that they could provide for the parking, but they were asking for cooperation
from the City. He stressed that he does not want to deface the neighborhood and
wants to opan an environmentally sound business.
Baker said that just because the barn is old, it doesn't necessarily mean it has historic
value. He noted that Bakkal gave pragmatic reasons for retaining the barn, but
provided the Board with no information on its historic value. Bakkal said he spoke with
two people at the State Historic Preservation Office who said that the barn should be
kept, because it is the only one left in the area near downtown. In response to a
question from Baker, Bakkal said that he had not spoken with anyone on the local
Historic Preservation Commission. Baker said it would help Bakkal's position if the
local Commission reviewed the site. Bakkal said he would talk with the Commission
if the Board requested that he do so.
Baker asked for information about the potential zone change for this area. Rockwell
explained that some of the residents along Jefferson Street would like to retain the
residential nature of the neighborhood. She indicated that the neighbors had discussed
the matter with staff and had then submitted a rezoning request to the Planning and
Zoning Commission. She indicated that the CB-2 zone allows for automobile-oriented
uses. The neighbors were requesting a zoning change to a less restrictive commercial
zone or a residential zone. She indicated that staff had recommended expanding the
rezoning request area, and the area now included the Bakkal property. Rockwell stated
that staff was considering developing a new zone that would include the diminution
of parking requirements if a building had historic value.
Vogelzang asked if the historic value of the barn would be changed or diminished if it
was remodeled. Baker said that this was a relevant issue, because it was the
applicant's justification for eliminating the parking requirements. He suggested that
the applicant go to the Iowa City Historic Preservation Commission on this matter.
Bakkal said he was told to go to the State Historic Preservation Office to begin the
process. He said he would keep the building empty if this was necessary, but he
stressed that constructing a studio within the barn would not change the exterior.
Baker indicated his reluctance to eliminate parking completely. Rockwell said that even
if the two mature trees on the south were retained and a handicapped-accessible
parking space was provided on tho northeast corner, there could still be three to four
spaces on the lot.
Vogelzang said it appeared thet the applicant had several goals, including opening a
restaurant, keeping the trees, not altering the principal structure, and retaining the
barn. He suggested that the applicant might need to prioritize these goals. He had a
problem with standing in the way of a small business, but he also had a problem with
keeping the barn, because he did not know if it was of historic value. Bakkal sawall
of the goals as being related. He stressed that the barn's location within one mile of
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Board of Adjustment
November 12, 1992
Page 6
the downtown increased its historic value. He was willing to create a parking space
on the northeast corner, but stressed that the individuals would not be able to back
into the street. Rockwell advised that the parking space could be designed so that
there was no need to back into the street.
Gentry reminded the Board of the need to discuss the issue of economic hardship
when considering a request for a variance. She noted that there had been no evidence
of economic hardship presented at this hearing. She said that the restaurant use was
permitted under the current zone. She noted that the City Council is considering
adoption of a Historic Preservation Plan. This might provide relief from zoning
ordinance provisions for historic structures in the future. She suggested that the
applicant withdraw his request and get a letter from the Historic Preservation
Commission regarding the historic value of the barn. Baker noted that it appeared that
the hardship is self-created. Vogelzang agreed that the hardship was self-generated.
He felt that this issue was unlikely to change. Rockwell indicated that staff had
suggested to the applicant that he request a special exception, not a variance, to
reduce the amount of parking required.
Baker said he would like to see this project work, but said that there might be other
options available. Vogelzang said he had not seen the evidence needed to justify the
granting of a variance. Bakkal said that based on the purchase cost, they could not
have any economic return on the property for a residential use. Baker said that Bakkal
should have known this going into the project. Bakkal said he wanted to avoid paving
the lot. He stated that the requirements for receiving a variance are too restrictive.
Gentry said that was the law in Iowa. The City does provide for special exceptions
that have less stringent requirements.
Pelton said he had no question that this request should fail, because the applicant had
not met the three tests for the granting of a variance. He said that it was his opinion
that the applicant had met none of the tests. He said granting the variance would be
contrary to the public interest and the intent of the Zoning Ordinance. He stressed
that others in the neighborhood were faced with the same situation. He said that the
applicant could request a deferral for consideration of the request as a special
exception. He said if this item was defeated, the applicant could still request a special
exception, but would be charged a new fee. He suggested that if the applicant agreed
to defer this item, the City could apply the variance fee to the special exception fee
since the facts of the case would be the same. He stressed that the Board needed to
consider the Zoning Ordinance, and apply the regulations consistently. He indicated
that only the applicant could request a deferral of this item. Johnson said she wanted
to have the required parking provided, because there currently was traffic congestion
in the area. Bakkalasked to defer the item and come back before the Board with a
special excep!ion request.
Larrv Svoboda stated that he owns 490 Iowa Avenue, which is on the same block as
the subject tract. He stated thet he has 21 parking spaces on his property. This
bordered on being insufficient for his own tenants, which included Legal Services
Corporation and Edward Jones on the ground floor. Svoboda said he was often forced
to tow cars, because there was an encroachment Into his parking lot by others in the
neighborhood. He said a hardship with regard to parking currently exists in the area.
This would be increased if a business were to be established without providing any
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Board of Adjustment
November 12, 1992
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parking. He said that to heve a car towed, he needed to summon the police, who then
summoned a tow truck. He said in the meantime, the car might be moved. Svoboda
said when cars were towed, he often received threatening calls and vandelism
occurred to his property. He said that if his commercial tenants could not use their
designated parking spaces and must tow cars, he could eventuelly lose the commercial
tenants. He said that the parking hardship was on the property owners in the area,
their tenants, and tended to decrease the value of the property for those in this
situation. He said there are no parking meters on Van Buren Street so it was used for
perking during the day by students and those going to the downtown. He stressed
thet parking was not allowed in the alley; The only other parking spaces available
were those provided on private properties.
Johnson stated that she was in favor of requiring that all of the parking be provided.
Baker indicated he was sympathetic to the applicant, but the applicant must present
a better case to justify any reduction in the parking requirements.
MOTION: Pelton moved to defer VAR92-0001. Johnson seconded. The motion
carried on a 4-0 vote.
BOARD OF ADJUSTMENT INFORMATION:
Pelton announced that the next meeting would be held on December 9,1992.
ADJOURNMENT:
Pelton adjourned the meeting at 6:25 p.m.
John Pelton, Chairperson
Minutes submitted by Mary Jo Neff
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MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY, NOVEMBER1B, 1992.5:15 PM
CITY COUNCIL CHAMBERS, CIVIC CENTER
MEMBERS PRESENT:
Trey Stevens, Paul Casella, Cordell Jeppsen, Tim Finer, Roger
Christian
MEMBERS ABSENT:
None,
STAFF PRESENT:
Shaffer, Brau, Helling, Burnside
OTHERS PRESENT:
Casey Ashe, Jean Van Deusen, Bill Blough
RECOMMENDATION TO COUNCIL
None.
LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION
Triennial review and Cable TV refranchising/renewal process.
SUMMARY OF DISCUSSION
Ashe reported the library has been very busy producing their new programming. Shaffer
reported PA TV has hired'a management consultantto assistthem in thensolution,ofseveral :,' .. ',- .
issues. Jean Van Deusen reported that the school system has received the interface equip".... ""..
ment for XPresslXChange and is expecting to receive a grant from the Department of
Education to purchase new computers to dedicate to the service.' Burnside reported that sales" -,
tax must be collected on franchise fees as ICPL has been doing. Blough reported that the
wiring of the schools to accommodate XPress/XChange has been going well. Request One,
a pay per view movie service, will be offered beginning in January at $3.95 per program. TCI
is planning to open a regional phone system so TCI personnel will answer service calls after
hours rather than a phone answering service. Shaffer reported that the City Cable TV Offices
have completed the move into the North Court Addition of the Civic Center. Blough reported
that the financial information request for refranchising has been forwarded to TCI division
headquarters and the figures are almost finished. Finer expressed concern that the figures will
be unaudited and the 1992 figures will not be available until 1993. Jeppsen has reviewed the
technical audit by the City's cable consultant and noted several issues including the need for
a major system upgrade to expand the number of channels.
CALL TO ORDER
The meeting was called to order at 5:20 p.m.
APPROVAL OF THE BTC MINUTES '
Casella moved to approve the October 21, 1992, minutes. Seconded by Finer. Unanimously
approved.
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Broadband Telecommunications Commission
November 1 B, 1992
Page 2
ANNOUNCEMENTS OF COMMISSIONERS
Casella thanked Bill Blough for providing a tour of TCI's facilities after the October BTC
meeting.
LIBRARY REPORT
Ashe reported a large number of productions were produced in October and November.
Among these were Iowa Time Slice, a series of talks on books with Iowa themes; Book Talk
Lunches, a program with author Janet Lee Smith and Books for Givinc and Liking, a program
focusing on books which make good gifts. Ashe thanked Bob Hardy and Jerry Nixon for their
assistance in troubleshooting some problems with the PVOM.
PATV REPORT
Shaffer reported Doug Allaire had called him and said PA TV has hired a management
consultant to assist him in resolving some issues.
ECC REPORT
Jean Van Deusen reported the schools have received interface equipment for XPress/XChange
and are expecting to get a grant from the Department of Education for computers to dedicate
to the service. The schools are examining their' needs for additional drops with TCI personnel
and expect to be fully operational by the end of the year. There is a high level of enthusiasm
among teachers for the service,.especially in ,the, secondary social sciences. One of the
components of the service will'allow teachers to track upcoming programs on specific topics
to better utilize cable programming in the classroom.
LEGAL REPORT
Burnside reported that TCI's collection of sales tax on the franchise fee was proper.
TCI OF EASTERN IOWA REPORT
Blough reported that TCI has been wiring the schools to accommodate XPress/XChange.
Vantage Cable has agreed to purchase interface units for XPress/XChange so Hills and Penn
schools can receive the service. TCI will provide the software. TCI will donate $12,000 to
the Muscular Dystrophy Association as a result of a promotion run in August and September.
TCI is also involved in a program to promote art awareness among children. TCI's contri-
bution is used to promote children's programs at Hancher Auditorium and to promote the arts
inside the schools. The DMX music service is now available to residents. DMX and pay per
view services are the only anticipated sources of new revenue for Heritage in 1993. Request
One, a pay per view service, will be offered beginning in January. An accompanying on.
screen program guide, Prevue, will also be offered. Subscribers will need to pick up a
converter box and call an 800 number to order programs. The service costs $3.95 per
program and it will offer the latest movie releases on tape. The converter box costs $4 per
month but is waived if two or more movies are ordered per month. TCI has a goal of 3,000
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November 18, 1992
Page 3
pay per view subscriptions by 1994. TCI is planning to open a regional phone system which
would permit a TCI employee to answer service calls after hours rather than a local answering
service. The rapid rate of cable construction continues to stress TCl's technical staff.
Brs REPORT
Shaffer reported the City Cable TV Offices have completed their move to the North Court
Addition of the Civic Center. Channel 29's Needs Assessment has been completed and
forwarded to the City's cable consultants, Rice, Williams. Shaffer reported that he received
about 60 calls requesting EWTN, a primarily Catholic religious channel. be added to the
channel lineup. Shaffer also received complaints about the size of late fees, loss of the Quad
City channels and rate increases. A sample tape of Government Information Channel 29 was
played for the BTC.
CABLE TV REFRANCHISING/RENEWAL
Finer inquired into TCI's financial situation. Blough said there are about 21,400 subscribers
in the Iowa City area, 16,500 in Iowa City, 4,000 in Coralville and University Heights, and
700 in Johnson County. 64% subscribe to a pay service, including Encore. The effective rate
of all pay services is between $6 and $6.50. Iowa City's annual gross revenues to Heritage
are approximately $6 million. There are 30,400 serviceable homes in the Iowa City area.
Blough projects an increase of 600 subscribers for 1993. Blough said the financial
information previously requested had been forwarded to TCI division offices and they have
received authority from one of the chief financial officers in Denver to provide as much
information as they were are able. These figures are nearly finished. Finer noted that the
franchise agreement stipulates that the figures be audited. Blough sa[d there is no plan to
conduct an audit. Finer expressed concern he would be unable to adequately fulfill his
responsibility if figures for 1992 are unavailable until the end of 1993. Christian reported he
' and S~affer have reviewed TCl's service logs and generally TCI's response times and service
have been satisfactory. Jeppsen reported he has reviewed the technical audit and talked with
the consultant engineers conducting the audit. He reported that no channels could be added
to the system without a major system upgrade. The audit also notes the lack of proper
ground at many homes. Blough said FCC grounding standards have changed over the years
and TCI is now in a compliance mode in which proper grounds are ensured when a technician
is called to a home for a service call. Of the 20,000 subscribers, approximately 16,000 are
properly grounded. Jeppsen also reported there is no backup power supply at the antenna
sites. Blough said they do have a portable power supply on site but is not now automatic.
Jeppsen voted that the audit revealed that the system meets the current FCC performance
standards but does not meet proposed FCC ,specifications for hum. Shaffer reported that
Rice, Williams are currently collecting and analyzing the Needs Assessment sent to 70
community organizations and agencies. Jean Rice will be In Iowa City December 7 and 8.
Any BTC members interested In meeting with Rice should contact Shaffer. It was moved by
Casella and seconded by Jeppsen to move the meeting time from 5:15 to 5:30. This was
unanimously approved.
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November 18, 1992
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PUBLIC DISCUSSION
None.
ADJOURNMENT
It was moved by Finer and seconded by Jeppsen to adjourn. Unanimously approved.
Adjournment at 6:25 p.m.
Respectfully submitted,
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