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HomeMy WebLinkAbout1993-01-05 Bd Comm minutes r- ".... ". ~) ~ ( -~ MINUTES RIVERFRONT AND NATURAL AREAS COMMISSION NOVEMBER 18, 1992 - 5:30 P.M. SENIOR CENTER CLAS3ROOM MEMBERS PRESENT: Steven Ford, Barbara Hinkel, Loren Horton, Jan Hubel, Don Otto, AI Rebal, Nancy Seiberling, Dean Sullivan, Larry Wilson MEMBERS ABSENT: Roger Bruner, Debora Liddell STAFF PRESENT: Denney, Moen, Neff OTHERS PRESENT: Karen Mumford and Richard Hoppln (newly appointed members), Terry Dahms, Brenda Nelson, Laura Hawkes, R~lph Stauffer, Casey Cook CALL TO ORDER: Vice-Chairperson Horton called the meeting to order at 5:33 p.m. Introductions were made. Denney stated that this Is the last meeting for Horton and Bruner and thanked them for their d6dication and service. On behalf of the Commission and Counsel, he presented Horton with a certificate of appreciation and Indicated that a certificate would be forwarded to Bruner. (Otto arrived at 5:35 p.m.) PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MINUTES OF THE OCTOBER 21. 1992. MEETING: Wilson noted that on page 4 the amount of money received by FIRST from the lJike ride should be changed from $4,000 to $3,000. Otto moved to approve the minutes of the October 21, 1992, meeting as amended. Sullivan seconded. The motion carried on a 9-0 vote. DISCUSSION OF THE IOWA RIVER TRAILS CONCEPTUAL PLAN PREPARED BY. BRENDA NELSON AND LAURA HAWKES: Cook, president of FIRST and member of the Planning and Zoning Commission, stated that the Immediate concern for trail development is between the Benton Street Bridge and Highway 6 because Southgate Development has expressed an intention to give an easement to the City along the river in this area. He said that the City Attorney, Linda Gentry, had concerns because this was previously used as a city dump and Gentry had concerns regarding the liability of the city and the release of contaminants if construction were to occur. Cook said that before Gentry could address these concerns, there needed to be a conceptual design. Cook said the conceptual design was developed at a cost of approximately $5,000 and Hawkes and Nelson did so for a fraction of this cost. Cook reported that Gentry has re'/iewed the plan and said it did address the liability Issues and her concerns. Cook stressed that if the City does acquire some land In this area, it can then control the use and limit the amount of liability. Cook expressed his appreciation for Nelson and Hawkes efforts. ,...... Flv ~ . ~ -- I' - . Riverfront & Natural Areas Commission November 18, 1992 Page 2 Nelson stated that they reviewed the 1975 Stanley Plan and incorporated some of the ideas Into their conceptual plan. She said they also reviewed the Iowa River Overlay zone and walked the site before beginning on their plan. She said they were asked to show trails on both sides of the river. Nelson reviewed the proposed trail system for the west side which begins at the Ned Ashton Gateway which was dgsigned by Steven Ford. She said this can be used as an access point, provide parking, es well as a walkv'ay and observation deck to increase the visibility of the trail. She said the trail would then extend to the south under the Benton Bridge which allows for pedestrian traffic to avoid vehicular traffic. She said they Incorporated the idea of a filter strip to prevent chemicals from draining into the Iowa River. She said a pedestrian bridga of some sort could be constructed over a small inlet that exists in this area. She said the trail would extend to Sturgis Corner which would allow the City to have control over tha old dump site to keep the area from being disturbed by construction. She said the trail could go under the Highway 6 bridge, behind the City bus barns and possibly use city parking at this site on the weekends. She said they have incorporated the Sturgis Ferry arboretum as recommended in the Stanley Plan which increases the visual Impact as the trail extends to the south. She said the ferry area is planr~d as an access point because of the availability of parking at the site. She said there is a potential for the trail to go further south through an area which Is currently industrial. Nelson reviewed the proposed east side trail which would cross the Benton Street bridge from the Ned Ashton Gateway with the potential for the trail to go along the river or around the City Carton site. She said they propose a loop trail around the sewage treatment facility for added interest. She said the current layout of the sewage treatment facility allowed them to show a rest area adjacent to the sewage treatment plant. She said ihey would recommend that restrooms and a drinking fountain with shade trees and benches be provided at this site. She suggested that the trail could follow the unused railroad track and either go under the Highway 6 bridge or through a box culvert. She noted that there Is a pan insula area between Ralston Creek, the Iowa River, and Highway 6 which is currently used by fishermen. Nelson said this 1.1$9 could continue, but a gazebo could be added to the site. She stressed that parking could not be provided and that there would not be vehicular access to tbis site because the Iowa Department of Transportation limits such access. Nelson reviewed the strip between the Iowa River and Sand Lake which Is proposed to include a trail that would extend south to the railroad bridge. She explained that the trail would then go under the railroad bridge and into Napoleon Park. She said they would recommend the reconstruction of the Napoleon Townsite which was proposed In the Stanley Plan. She said they would also recommend an overlook and prairie education center with the trail to extend through the prairie. She said there should be a historic marker to the south by the natural rock outcropping which was the reason the settlement occurred at this location. She said the trail would then continue south to the Napoleon Park parking lot. Nelson said they would recommend a1 2 foot trail to Increase wheelchair accessibility and make It safer for combined pedestrian/bicycle traffic. She said pedestrian lighting would be desirable in urban areas, but stressed that cost would be an issue. Cook said there are concerns thet have been expressed by the Public Works Department. Moen indicated that one ,concern is the use of the box culvert under Highway 6 for access, She said the concerns are related to liability and encouraging the use of this culvert for access when it is designed to function to carry water. Ralph Stauffer stated that there Is a constant flow of water in the culvert, but it is only approximately one foot deep. He said he would propose to have a 4-6 foot wide walkway approximately 2 feet above the bottom of the culvert, He said there would need to be concrete construction to address the impact of debris ..:Jil-"''''''-. ..,.~._.~".._,,_........,_.........--,_....,_.~_...."'_.............__.__.._.',...flw..........__....._fWC\Ill~~tIHA . .~ 1f' ~ '" .... .... r - r - . - T .... . . ~ ., 1 Riverfront & Natural Areas Commission November 18, 1992 Pago 3 on the walkway and said the culvert would need to be lighted for safety. Wilson asked If the use of the culvert could be reasonabiy safe. Stauffer responded that it could and stated that engineers must design to protect careless people. Moen stressed that this was just an observation by the Public Works Department. She indicated they also had some concerns regarding the Sturgis Ferry area and if an arboretum could be successful on this site. She noted that soil tests could address this issue. Seiberling reported that Project Green did plantings in this area that were unsuccessful. She said this could provide an opportunity to experiment with the types of vegetation that rdight be successful In this type of soil. She, stressed this could benefit other communities as well. Cook said there ere political concarns and demonstrated what land is owned by the city and what is owned by the Iowa Department of Transportation. He said the City Is negotiating for an easement for a 2200 linear foot strip between the Iowa River and Sand Lake. He noted that Metro Pavers is not in favor of extending a trail along their property. He suggested there are economic adventages to the community if development of a trail would spur development of the bus barn area as a hospitality area. He noted this could Increase tax revenue for the community. Cook said development of the trail could also leverage federal grant funds and provide opportunities for the conservation corps. Nelson stressed that they are open to Ideas and would like to have input from the Commission regarding the trail. In response to a question from Sullivan, Nelson stated that having a trail that elCtends around Sand Lake would be desirable, but they are not showing it at this point. Moen stressed that it would be important to develop support for the plan and suggested that It could be presented to the Parks and Recreation Commission. In response to a question from Wilso:l, Moen stated that the Commission could ask staff to arrange for a presentation to the Parks and Flecreatlon Commission. She said discussions could also ,take place with the Public Works Department to look for resolutions to thair concerns. She noted that both of thesa approaches can occur simultaneously. Wilson suggested that the Commission could explore the issue more before endorsing the plan or endorse It while being open to changes. Seiberling stated that the Parks and Recreation Commission should be interested In tha trail based on the proximity of Ryersons Wood and Mesquakie Park. In response to a question from Wilson, no members of the Commission expressed opposition to endorsing a plan subject to further input, Wilson moved thet the Riverfront and Natural Areas Commission endorse the Iowa River Trails Conceptual Plan prepared by Brenda Nelson and Laura Hawkes subject to Input from City staff and the Parks and Recreation Commission. Seiberling seconded. The motion carried on a 9.Q vote. Wilson moved that the Commission direct the Trails and Access Committee to pursue presentation of the Iowa River Trails Conceptual Plan prepared by Brenda Nelson and Laura Hawkes to the Parks and Recreation Commission and the Public Works Department. Sullivan seconded. The motion carried on a 9.0 vote. ' In response to a question from Nelson, Moen stated that it will be Importent to generate support within the city and resolve concerns before going to other bodies, such as the Chamber of Commerce. She noted that implementation of the trail might require financial Input from sources other than the City. In response to a question from Cook, Moen stated that review of the trail would not be within the purview of the Planning and Zoning Commission, but said that their support could be helpful. ~ '~'_"''''_''''''.~__'''''''''''~I'''''_''''''''~'''''_''_'M''''''''.~'_''''''''_'''...__._..~--........-ti&r"".'''~'~\I,_' ~. ____~__ - -~ - ,-- - . " '.- \\;~.,,'.',I,.,"'.: .;-, ", .i/", .~ "::'(, ",: 'r,<y::::;~~::~.~-, ,,':';~>': ,-'. ,\:~;,",;~j~:;,;~+<,jt::>,::,,{,:-'-:~:'>;' ::':":,' - ; , ;,-,-:,-"_.",;"",!""~""".,,,,., ;'~~,'..';,::':; 1!,~t:::'<~"JI~'{ ,,' ,:.I,:i"t""'<~"'~I":':~ '.; " ,'.,...:;.,. '":.-l'",rl,:::"..'."""",~'{,,,,,:L::.I, .:',' ".,','.,;'" _.. "", ':,' ,yC .',,;1 '-, ",--'" ....,.. '"," ,,', , " . . _,,_f..,;', ,"..,..~>:::,,:,\..._'_.....,., -.,' ,. :":. ",~' ,. -; ,;' ., ..... ,",'. :/D;ft~7' '. '.J~<:. ,';'.":.' .''',., ''-: " ",'c.,,: .,', ;.':.-". fl'''- .,e -.:-...:-.,: Riverfront & Natural Areas Commission November 18, 1992 Page 4 Wilson moved thet the Commission thank FIRST for taklng the Initiative to have the plan prepared and giving the community the mechanism to begin with Implementation of the trail. Sullivan seconded. The motion carried on a 9'() vote. Cook thanked Nelson and Hawkes and Landmark Engineering for their efforts. Hawkes distributed information on the possible plan phasing. She said they are proposing four miles of trail with 2.7 miles of this trial on the east side of the river. Phase I includes the site preparation, removal of concrete and debris, grading, paving for a 12-wide asphalt trail, seeding and 15% contingency fund. She said the phase is estimated to cost $78,000 and incl~des development of the Ned Ashton Gateway but excludes benches and lighting. Phase II Includes trail development on the east side of the river with a loop around the sewage treatment facility and development of the peninsula area adjacent to Highway 6. She said this would cost approximately $300,000 with $70,000 needed for a bridge over Ralston Creek. Phase III would cost approximately $160,000 and extends the trail south along Sand Lake. Phase IV Is the 4300 linear feet of trail on the west side of the river from the Ned Ashton Gateway to Sturgis Ferry Park and excludes the cost of a bridge over the drainageway inlet, Phase V would Include extension of a trail around Sand Lake. Hawkes stated that the total cost of all of the phases is $740,000 and does not address land acquisition. Stauffer reported that the drainageway inlet area on the west side of the river could be crossed at a fairly low cost. He said in the past he has received permission to fill this inlet with five foot pipe, and stated that It could be designed to appear like a bridge. Hawkes suggested that use of the Conservation Corp could reduce the cost of the project. Nelson stated that federal funds, such as ISTEA might also be available for portions of the project. In response to a question from Sullivan, Nelson stated that the new plan does incorpofete the previous plan for the Ned Ashton Gateway. Nelson thanked the Commission for its support, RIVER CORRIDOR TRAIL UPDATES Denney discussed an application for an American Greenway DuPont Awards Grant for the trail segment between the IMU bridge and the Ned Ashton Gateway park. FIRST will be the actual applicant with tho support of the Commission. Denney brought to the Commission's attention the anticipated availability to the Iowa City urbanized area approximately $250,000 from the ISTEA, Transportation Enhencement Program. He explained that these funds are to be used for trails/bikeways, scenic/environ' mental, and historic/archaeological projects, UPDATE ON DEVELOPMENT ITEMS As requested by the Commission, Denney looked Into the status of protected trees at the Rochester Hills development. He reported that no one had done an inventory of the trees that were to be protected, but that an Inspection regarding grading Indicated that none of the protected trees had been removed. Denney said that the developers of Park West Subdivision have offered to dedicate to the City approximately 10 acres along Willow Creek as parkland. "'........,.....,.-...-__....._~"...._....""t...,..._.. ........__,...,..........~If_....f'..._..._~_~~'""""" .... .... .... ~ - -""'-y---'" 1- -. Riverfront & Natural Areas Commission November 18, 1992 Page 5 COMMITTEE REPORTS All committees had met either in person or by phone since the last Commission meeting. The list of committee work items was updated. ELECTION OF AN ACTING CHA-IRPERSON Due tc the situation where both tile current chairperson and vice-chalrperson's appointments to the Commission will be ending November 31,1992, Larry Wilson was elected as the acting , chairperson from December 1, 1992 until the regular election of officers at the next Commission meeting. F.I.R.S.T. REPORT iI Terry Dahms reported that FIRST has begun planning for its second annual bike ride and that next year the fundraislng event will be called a bike and hike. The meeting was adjourned at 7:30 p.m. Minutes submitted by Mary Jo Neff end Charles Den'ney rcn11.18 __ _____._. _______. -.... '0 , 'I , , , , 'I . ...... '-. ,0 0'0 ~ - ... ......."..~ r - . MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY. NOVEMBER 24, 1992 - 5:30 P,M, IOWA CITY TRANSIT FACILITY MEMBERS PRE::JENT: John Ockenfels, Howard Horan, Pat Foster, Robert Hicks, Richard Blum STAFF PRESENT: Ron 0' Neil CALL TO ORDER: Chairperson Blum called the meeting to order at 5:36 p,m. A quorum of the commission was present, APPROVAL OF MINUTES: The minutes of the October 27, 1992, Commission meeting were approved as presented, AUTHORIZATION OF EXPENDITURES: O'Neil presented the list of expenditures for November, Foster moved to approve the bills as presented, Ockenfels seconded the motion and the expenditures were approved. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented, ITEMS FOR DISCUSSION/ACTION: b. Storm Water Management permit - O'Neil stated that a storm water management plan will be required by April 1993, He said that it is unclear who will be responsible for the permit, The Commission does not engage in any of the activities that require a permit. O'Neil has informed Iowa City Flying Service and Hansen Lind Meyer, Inc, that they may be responsible for their own permit, The'DNR has not developed guidelines for the management plan, When the guidelines are developed, ICFS and HLM will be contacted to participate in the plan development, c,Airport Relocation Feasibility Study - The next public meeting is scheduled for December 17, 1992., at the Iowa City Public Library, A final presentation will be scheduled the week of January 18, 1993. The second phase of this project will be to develop a new Aviation Master Plan, Ockenfels met with several people concerning the study. He said they had more misinformation than correct information. Some information from the news, media was not interpreted correctly, Ockenfels answered their questions and invited them to th~ next __.~-_M'''''''-'''._._--'''''''H_'''''~ri''.liitL .........--.....-.., ~-.-- 5 ___"'llII\IlUl'Il"i~," . -,- - - r ----.;;:]- ..."""'q7'""" -- .. . .. . . -.- i 1 , I , ' >.. public meeting. Blum stated that he contacted the editor of the Iowa city Press citizen concerning some of the information in the newspaper, He was invited to submit information correcting some of the issues discussed in the last article concerning the Feasibility study, There was discussion on how to best get the information concerning the study to those interested, O'Neil stated that press releases were given to several radio and television stations and three newspapers, In addition, part of the responsibility of those on the Technical Advisory Committee is to inform the groups they represent as to when the public meetings are to be conducted, d. Iowa city Landscaping lease - This is an annual lease which terminates in Dacember. O'Neil has contacted Iowa city !.jandscaping and they are interested in renewing the lease. Paul Dykstra questioned whether the Commission would be interested in leasing addition property, The commission directed O'Neil. to proceed with renewing the lease, including the proposal to lease additional property, This will be an agenda item at the next Commission mebting, a. special events aircraft parking - Horan reported on the practice of closing a runway for parking during home football games, He observed parking during'a football saturday and thought the operation appeared to be conducted in a safe manner, Hicks surveyed several pilots concerning their parking preferences for football games, Most said they would prefer to park on hard surfaced parking, even if it required paying an extra fee to ICFS, Ockenfels stated that he would answer the survey questions the same way the majority answered, but the questions did not address any safety issue. He stated that closing a runway is a safety issue, Horan and Hicks recommended continuing parking on a closed runway if the ICFS would be responsible for the liability of controlling traffic. He suggested that there continue to be a prohibition on any taxi or private vehicle traffic to the parked aircraft, ICFS will De responsible for providing transportation to and from the aircraft before and after the football games, The commission directed O'Neil to develop a policy to include all of the items discussed. This would include closing a runway for parking during home football games, with ICFS responsible for providing transportat~on to and from the aircraft. Jones, from ICSF, questioned whether other vehicles, like limousines, would be allowed to go to the parke.d aircraft, The commission said no other vehicles w~uld be allowed. This will be included in the parking policy to 'be discussed at a future meeting. ...w'lI~~~'''''""'-'-'''''"T.-- ...- _....._.._.._ --~ 1l~'''' --.... ~. 5 r I I "Y....,...-----~-. '.. - -~ - /' - - - T - .,.. . y .. "1 'I I , CHAIRPERSON'S REPORT: Blum said he attended the annual AlP Conference in Kansas city., There were many interesting topics discussed, including airport safety and GA funding, One of the safety issues discussed concerned fueling aircraft inside hangars. Blum asked Jones, from rCFS, if he was aware of the regulation prohibiting the fueling of aircraft in a hangar, Jones said he was aware of the regulation but thought it was permissible to fuel aircraft inside a hangar as long as the hangar door was open, Blum informed Jones that fueling inside a hangar is not allowed, Hansen Lind Meyer will also be informed of this prohibition, The ASOS has been installed, The system will run 011 test mode for several weeks. The National Weather Service will install a discrete frequency when the system is available for public service, COMMISSION MEMBERS' REPORT: No items were presented. ADMINISTRATIVE REPORT: No items were presented, SET NEXT MEETING: The next regular meeting is scheduled for December 1~, 1992, at 5:30 p,m, ADJOURNMENT: Foster moved to adjourn the meeting, Ockenfels seconded the motion and the meeting was adjourned at 6:57 p,m, \, ~~~~~..,.,. .....---...... ,-.........- a.._ I li, ,5 i L._~__ r~-' I .~ ".. ~~'\ - - ~. MINUTES IOWA CITY PLANNING & ZONING COMMISSION DECEMBER 3, 1992 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS PRELIMINARY Subject to Approval MEMBERS PRESENT: Ann Bovbjerg, Casey Cook, Sally Dierks, Richard Gibson, Tom Scott, George Starr MEMBERS ABSENT: STAFF PRESENT: Pete Cooper Rockwell, Miklo, Denney, Moen, Franklin, Bormann, Davidson, Neff CALL TO ORDER: Chairperson Scott called the meeting to order at 7:40 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend denial by a 6-0 vote, of REZ92-001 2, the rezoning of 6.8 acres of a 15.1 acre tract. known as Pepperwood XII, from ID-RM, Interim Development Multi-Family Residential, to RM-12, Low Density Multi-Family Re~identlal, and 8.3 acres of said 15.1 acre tract from ID.RM to RS-5, Low Density Single-Family Residential. 2. Recommend by a 6-0 vote to note the developer's request that REZ92-0012 be forwarded to the City Council, and that REZ92-001 2 be submitted to the Council with the Commission's recommendation for deniel. 3. The Commission adopted by a 6.0 vote the ancillary statement regarding REZ92-001 2, which read es follows: The Commission hes recommended that REZ92-001 2, the rezoning request for Pepperwood XII, be denied, because it ,cannot be served by sanitary sewer in place at this time. The sanitary sewer connection between the North and South Treatment Plants must be constructed before further development in not only this west portion of the South Aree of Iowa City, but also in the west, north and northeast portions of Iowa City, can occur. It is a logical consequence that If an area cannot be sewerad, then developers cannot build in that area. The Commission's recommendation to deny REZ92-0012 was made on the basis of the sewer situation only. The Commission has not considered the rezoning request on Its own merits. The Commission understanJs that Council will be evaluating sanitary sewer Improve- ments during the upcoming Capital Improvements Program discussions. During the Commission's meeting with the City Public Works Department staff on October 29, 1992, it was determined that a comment of encouragemont should be forwarded to Council to consider committing funds for the expansion of the sewer system, particulerly for the north-south sanitary sewer connection, to accommodate growth within undeveloped areas of Iowa City, as well as to meet the federally mandated ammonia standerds for wastewater treatment. Tho Commission felt a sense of urgency that attention needed to be given to this situation now. ~ . 1lIlZlII:.:..~~ ...........dJ'r................'.;.,.~......................_----.._.. ~~.......,_.__.\ 1:.:.__ A '11"1__ '.. Planning & Zoning Commission December 3, 1992 Pege 2 PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ZONING/DEVELOPMENT ITEMS: 1. REZ92-0014. Public discussion of an application submitted by Ann Donahue to rezone a 21,920 square foot parcel, located at 825 Pepperwood Lane, east of Keokuk Street, from CO-1 to CC-2. (45-day limitation period: December 28, 1992.1 Denney reviewed the staff report dated December 3,1992. Staff recommended denial of REZ92-0014, but noted that If the Commission did recommend approval of the requested rezoning, staff would recommend that Lot 13 to the east of the subject tract also be rezoned. Public discussion was opened at 7:42 p.m. There was none. Public discussion was closed at 7:42 p.m. Cook moved ~o defer flEZ92.0014 to December 17, 1992, Bovbjerg seconded. In response to a question from Dierks, Denney indicated ,that he had not been contacted by any of the neighbors. Scott indicated that this :iijm was being deferred to December 17, 1992, end that both Lots 13 and 14 should be posted for rezoning. Denney indicated that this had been done. Bovbjerg asked for additlcnal information on the capacity of Peppsrwood Lane. De'nney said he would provide this information at the Commission's next meeting. Tha motion carried on a 6.0 vote. 2. S.9007. Public discussion of an application submitted by Paul M. Kennedy for preliminary plat approval of Kannady's Waterfront Addition, Part Three, a 30.29 acre, 11-10t commercial subdivision locAted west of Gilbert Street, south of Stevens Drive. (45-day limitation period: waived.) Miklo reported that the applicant had requested that this item be deferred to the January 7, 1993, meeting. Public discussion was opened at 7:45 p.rn. There was none. Public discussion was closed at 7:45 p.m. ..........-~ ___A't. -.-......-......--......--......-..----..- - ' tJ lnllllilll~_ - - r ....... ~ - Planning & Zoning Commission December 3, 1992 Page 3 Dierks moved to defer S-9007 to January 7, 1993, Gibson seconded. The motion carried on a 6.0 vote. 3. Public discussion of proposed City policy regarding annexation. Franklin reviewed staff's position regarding the growth policies. She stressed that a major consideration was to meintain the quality of life while accommodating and managing growth as It occurs. She reported that basad on the developable land analysis conducted by staff, the City's ability to accommodate growth to the year 2000 appeared to be marginal. She reviewed the sanitary service erea in terms of the upgrades and additions anticipated for the sanitary sewer system. She said that staff recommended using the sanitary service area to determine the ultimate corporate limits, because sanitary sewer service is a basic service to the community, which requires substantial City Investment. Staff recommended adopting a policy of public investment that gives precedence to those tracts of land currently within the corporate limits. Franklin said if a developer wanted to annex an area into the City, the developer would be responsible for the entire cost of capital improvements. She said that based on the growth rate of Iowa City in the past 10 years, staff recommended modifying the annexation policy. The expectetlon was thet this rate of growth would continue. Franklin said thet future annexation requests should be viewed In the context of whether the property was located In the sanitary service aree, if sanitary sewer service end capacity was currently available, and If the annexation would fulfill a public need without imposing an undue financial burden on the City. She said that staff also recommended that the City respond positively to annexation requests that allow the City to exercise control over devalopment In the entranceways to Iowa City. Franklin reported that the City had received annexation requests for properties located in Fringe Arees 5 and 6. Franklin explained the basis of the Fringe Area Agreement the City has with Johnson County. She noted that the Fringe Area Agreement applied to land two miles outside of the City limits. Frenklln said that staff was recommending that annexation only be considered within one mile of the City limits in Area 5, because the sanitary service aree only extends that far. 'She reviewed boundaries for the proposed area and discussed the lend uses that staff proposed. She ravlewed the arterial street concept for the general area, With regard to the Fringe Area 6, Franklin noted that Highway 6 would ba relocated In approximately 25 years with an east-west arterial street constructed to the south. She said that Napoleon Street, Taft Avenue, and Court Street extended to Taft Avenue would serve as arterials as well as Muscatlne Road and American Legion Road. She said currently the City did not hava the right-of-way for an extension of Cnurt Street or for an east-west arterial street to the south. She said that these rlghts.of-way could be acquired with annexations In the future. She stressed that annexation requests also needed to be considered In the context of the provision of open space, preservation of wetlands, and dedication of land for schools. ar~m"'''''''''''''''''''''''''''''''''i2iK..n:_'--~''''''''''--'iiJiiK1iiikI-.i1l-...._..._~-~ .. W" ~ ..~ - Plannh1g & Zoning Commission December 3, 1992 Page 4 In response to a question from Cook, Franklin said it was important to prioritize ~ investments to serve properties within the existing corporate limits. Franklin indicated that other than property to the south and eest of Iowa City, most of the area included within the sanitary service area was currently within the City limits. She stressed that annexations should also be considered In light of whether or not there was sanitary sewer capacity currently available to serve the area. She indicated that some of the areas to the south and east could be served now with low public expenditures, Cook asked for information on the federal effluent standards. Franklin responded that the North Plant could not meet the ammonia treatment standards. She added that the effluent from the majority of Iowa City is treated at the North Plant. She indicated that staff proposed connecting the North Plant to the South Plant to meet the federal ammonia standards and to accommodate additional development. She explained this would require an upgrade of the South Plant at a cost of approximately $20 million. She stressed that the upgrade of the South Plant and the connection of the two treatment plants were needed to meet the federal effluent standards, and not just to accommodate additional growth. She said that all of the area east of the Iowa River and much of the area west of Iowa City should have the effluent go to the South Plant for treatment even if no additional growth occurred. Frenklin stressed that wastewater treatment wes a public cost. She explained that the collection system costs included the installation of interceptors and trunk lines. A developer always paid for the smaller lateral lines, and genarally the City paid tha oversizing costs for trunk lines and the full cost of the Interceptors. Moen stated that there was potential to expand the North Plant, but it was questionable whether there was enough land for the amount of expansion needed, and whether it would be cost- effective and efficient. " In response to a question from Bovbjerg, Franklin stated that staff did not predict the degree of growth that had occurred in the past 10 years, but stressed that staff anticipated this rate of growth would continue. She empheslzed that the annexation of land did not create growth. She noted that when growth occurred in the unincorpo- rated portions of the County, these residents used City services at a cost to the City. In response to a question from Dierl:s, Franklin Indicated that the area north of the ridge line along Clear Creek in the northwest area of Iowa City could be de-annexed to become a part of Coralville, or It could be served by the Coralville sanitary sewer system vie an agreement. In response to a question from Dierks, Franklin stated that Camp Cardinal Road would eventually be constructed to decrease traffic on Highway 6 and improve traffic circulation to Melrose Avenue. Franklin stated that copies of the growth policy were available for the public at the Planning and Community Develop- ment Office in the Civic Center. Bovbjerg thanked staff for the work on the reports. She noted the value of the fiscal impact analysis report. Public discussion was opened at 8:23 p.m. There was none. ..:r......._."...'M.........~..~"-,....~iW:"~.._~."...."..~_....._...._.-.._"..- I -.._....__.., ""","~...tNI"~ ~ Y"" - l' Planning & Zoning Commission December 3, 1992 Page 5 Public discussion was closed at 8:23 p.m. Cook moved to defer discussion of a proposed City policy regarding annaxetion to Dacembar 17, 1992. BovbJarg secondad. The motion carried on a 6-0 vote. 4. REZ92-0012. Public discussion of an application submitted by Southgate Davelopment to rezone 6.8 acres of a 15.1 acre tract from iD-RM, Intarlm Development Multi-Family Residential, to RM-12, Low Density Multi-Family Residantial, and 8.3 acres of said 15.1 acre tract from ID-RM to RS-5, Low Density Single-Family Residential. The request property is located east of S. Gilbert Street and west of Sandusky Drive on Cherry Avenue extended. (45-day limitation period: waived to December 3, 1992.) Rockweli reviewed the staff memorandum dated December 3, 1992. She indicated that she understood that It was the sense of the Commission to deny this Item based on the absence of sanitary sewer service to this site. Public discussion was opened at 8:26 p.m. There was none. Public discussion was closed at 8:26 p.m. Scott asked if the Commission had any comments on the ancillary statement to be forwarded to Council. Cook said that It should stress that the sewer expansion was primarily intended to allow the City to meet federal standards regarding ammonia treatment. He emphasized that while the sewer expansion would accommodate additional growth in Iowa City, that this was not the primary purpose of the expansion. Cook said that it was his understanding that the North Plant had surcharged thrae times in tha past year. He suggested omitting the last sentence of the ancillary statement. Starr suggested eliminating just the second part of the last sentence which pertained to growth, but to retain tha first section which addressed the sense of urgency with regard to this issue. Starr movad to approva REZ92.0012. Bovbjarg seconded. Scott hoped the public did not misunderstand the dilemme the Commission faced regarding sewer capacity. He stressed that this was an ongoing problem although it had been assumad that the, new sewer plant would solve this issue. Ha explained that capacity was available at the South Plant for an additional 13,000 or 14,000 people, but this capacity was also needed for ammonia treatment. Bovbjerg said she would vote against this item because of the lack of sewer capacity to the request area. She stressed that this area should not be rezoned without the availebility of senitary sewer. Dierks said thet she would also vote against the razoning because of the lack of sewer capacity. She stressed that she had not looked beyond the Issue of sewer capacity, She said that when the sewer Issue had been resolved, the rezoning should be reviewed on its own merits. She emphasized that there should not be an automatic approval of the rezoning, simply because sewer becomes available. fD ..............,.- ......-.---------.-....,.-.......,----.""'"...--I1-~.-""..Nl'~~"..m.__ - - - - r . Planning & Zoning Commission December 3, 1992 Page 6 Cook said he would vote to deny this item. He requested that it go to the Council, subject to the provision of sanitary sewer to the area. He seid that some areas of the City are not being served. He felt that there should be a commitment to provide sanitary sewer service to these areas. The motion failed on a 0-6 vote. Mace Braverman, epplicant, stated that Southgate Development Corporation wanted to go on record to request that the rezoning request be forwarded to tho City Council. Dierks moved to deny REZ92-0012 until the senitary sewer connection between the north and south sanitary sewer treatment plants had been completed. Cook seconded. Starr and Dierks expressed concern that the motion as stated would give the Impression that approval of the rezoning would be automatic once sanitary sawer was In place. Bormann expressed her agreement. She suggested that the Commission rephrase the motion to reflect more accurately the Commission's intent. Gibson said that the Commission should state that they had considered this issue only on the basis of the lack of sewer capacity, and not on the mArlts of the rezoning request. He said that the item should be referred back to the Commission if the Council wished to approve it. Scott said that if there was a substantive difference in opinion between the Commission and Council, this would result in a joint meeting between the Council and Commission. Dierks and Starr withdrew the motion from consideration. Franklin suggested that the Commission could simply deny the item and let the minutes reflect the discussion that took place and the concerns that were raised by the Commission. Gibson moved to deny REZ92.0012. the rezllnlng of 6,8 acres of a 15.1 acre tract, known es Pepperwood XII, from ID-RM, Interim Development Multi-Family Residential, t" RM.12, Low Density Multi-Family Residential, and 8.3 acres of said 15,1 acre tract from ID-RM to RS.5. Low Density Single-Family Residential. BovbJerg seconded, 1M motion carried on a 6.0 vote. Cook moved to note the Del/eloper's request that this item be forwarded to the Council and that the Commission would recommend that REZ92.0012 be submitted to Council with the Commission's recommendation for denial. Dierks seconded. The motion carried on a 6.0 vote. Bovbjerg m~ved to adopt the ancillary statemont as Bubmitted by staff with the deletion of the last portion of the last sentence of the statement. Cook seconded, Gibson moved to amend the end of the first paragraph of the ancillary statement by adding the following: 'The Commission's recommendation to deny REZ92.0012 was made on the basis of the lswer situation alone. The Commission has not considered the rezoning request on Its own merits. Dierks seconded. The motion to amend the motion carried on a 6.0 vote. The amended motion oassed on a 6.0 vote. ..__.._ _..............__~..._,.......__.._M_..W'.....,_.~..-....."._........_..______""'"_...............-_.".......,~~ I ~ Planning & Zoning Commission Dacamber 3, 1992 Page 7 5. A-9001 and Z-90J3. Public discussion of an application submitted by John and Allegra Dane to annex and razone a 19.3 acre tract of land located south and east of the intarsection of Sunset Street and Highway 1 West from Johnson County C2, Commercial, and A 1, Rural, to CC-2, Community Commarclal, and CI-1, Intanslve Commerciel. (45.day limitation period: waivad.) Miklo revlewad tha staff memorandum dated December 3, 1992. He indicated staff would work with the applicant to address concerns ragarding the concept plan. Public discussion wes opened at 8:53 p.m. John Dane. 4082 Dane Road SE, indicated that he had last talked with the Commis- sion in February of 1991. At that tima, he had prasented a lettar regarding the past and future of this arae. He axplained that he hed granted a daferral of this item to allow staff time to prepare a study of the area which had been completed In June, 1992. Dane said that originally, the Comprehensive Plan designated this araa for industrial devalopment. He noted that the most recent staff report no longer mentioned this. He said the staff report now said that long term development for this area should be Planned Commercial, a zone that does not currently exist. Dane said every time he asked for a rezoning and afillexation, there had been a problem. Sewer capacity had been a problem, but was no longer being mentioned. He said the new problem was the airport. Dane noted that the airport condemned 47 acres of his farm to lengthen the runway, and then did not lengthen the runway as far as had been originally planned. Dane thought that the airport would never be relocated, although it might be closed because of cost constraints. Dane did not feel obligated to provide access to an airport that might or might not be relocated or closed. He said that if the City wanted right-of-way for a road, there should be some form of compromise. Dane said he would meet with staff to discuss the concept plan. With regard to the client, Dane stated that Monards had made a commitment to come to the Iowa City aree. Dane felt that Menards will provide jobs and increase the tax bese for the community. Hu stressed that the benefit far outweighed the cost of any increase in services, especially compared to other annexations that were being reviewed. He said having Menards in Iowa City would address the need for the aveilability of building materials in this community to prevent further leakage of money outside of the community. Dane thought this tract was a natural extension of Iowa City. He noted that it lies within the senltary sewer service area shown by Franklin. He said sewer capacity Is currently available for this property, Doua Jones. 81 6 Park Road. agreed with Dane that the tract was a natural extension of Iowa City. He noted that the concept plan included storm water drainage basins in two places. He explained that when he served on the Riverfront and Natural Areas Commission, he leerned that the best form of storm water managament was a basin that served an entire area rather than several small basins. He said that this tract is loceted adjacent to City property. He suggested that the City could be generous with its land and integrate a storm water management system with drainageways that would allow for more natural basins. ~ ~ --,,-. .... l' - . Planning & Zoning Commission December 3, 1992 Page 8 Public discussion wes closed at 9:05 p.m. Dierks moved to defer A-9001 and Z-9003 to December 17, 1992. Gibson seconded. Scott stated that he agreed with Dene that the elrport would not be relocated, but he did not agrea that it would be closed. He felt the airport was located in the right place, near the cora of the City, the University of Iowa, and the industrial park. Scott stated that he would not support the relocation of the airport. He noted that Jones brought up an important point, that is, reviewing stormw3ter detention plans in a more compreher.'ive manner. He noted thare had been situations on the west side of Iowa City where a more comprehensive approach, or allowing storm water to flow onto City property, would have resulted in better subdivisions. Gibson thought it was appropriate to address steff's recommendation concerning the right-of-way through compromise, if possible, without jeopardizing the development. Dierks asked if the larger stormwater management area would attract more waterfowl in proximity to the airport. Miklo responded that this was discussed with the Westport Plaza development, but it was noted at that time thet both the Iowa River and Sand Lake are near the site. He said that the FAA would review any development 011 this site. Dierks said she recently saw a development that had the stormwater basins to the front of the building based on the location of an airport. She said undar this d"sign, tha basins were an asset to the development. Starr agreed with Gibson regarding the need for a compromise. The motion to defer carried 011 a 6.0 vote. 6. ANN92.0002 and REZ92-0013. Public discussion of an application submitted by Windsor Ridge Davelopment Co. to annex an approximately 240 acre tract of land located east of Scott Park, south of Lower West Branch Road and north of American Legion Road, and to rezone the parcel from County RS, Suburban Residential, to RS-5, Low Density Single-Family Residential. (45-day limitation: waived to. December 3, 1992.) Scott indicated that the Commission would be unlikely to engage in much discussion on the two remaining annexation Items which would be deferred to December 17, 1992, He said an informal meeting would be held on December 14, 1992, at the Senior Center. He noted that there would be at least two more Informel and two more formal meetings for discussion of these items. Bormenn indicated that the applicant had verbally agreed at the informal meeting to waiva the 45-day limitation period. Rockwell reviewed the staff report dated December 3, 1992. Staff recommended approval with the understanding that the developer would pay all costs associated with providing infrastructure and subject to a written commitment from the developer to dedicate a minimum 15-acre school/park site, the location of which shall be negotiated with Iowa City Community School District and the City of Iowa City. Public discussion was opened at 9:27 p.m. ~A"'''''''__'__'''~__'_''''''''''~''_.''~'''''''''''''''__'''''''''-'''''__;__~''''_'''''''''''''''''''Ml '- .. ~ ""llIf ..... 1 fo Planning & Zoning Commission Dacember 3, 1992 Page 9 Deve Wolrick, 929 Fairwav La@, stated that he was a member of the Far Horizons Homeowners Association. He referred to the position papers submitted to the Commission by the Homeowners Association. He noted that only 400 feet of the request area to'uches Iowa City and approximately 1/2 mile touches the Far Horizons subdivision. He understood that Iowa City had taken the position that it was best to grow contiguously, not with this type of outcropping. He stated that the Johnson County Zoning Board would soon be talking about a 1 O-acre site to the south with OnB home on it. .Another tract to the south had been sold to Eldon Prybil who farms. Wolrick noted that the golf course owners live in Fer Horizons. They did not want to be annexed into Iowa City either. He stressed that the residents of Far Horizons did not want to be annexed and were not just users of Iowa City, because they paid user fees and contributed back to the community. He noted that annexation would increase traffic on American Legion Road and this would create safety problems for the residents. I Richard MacNeil. 81 9 Fairwav Lane, stated that even if the developer put in sewer lines, the treatment plant would still need to be able to handle the additional capacity. He noted that staff had indicated that American Legion Road could handle urban density traffic, but he questioned if this was best for the residents. He noted there had been three deaths on American Legion Road In the past few years and any increase in traffic was a great concern for him. He suggested that the southern route may not be the best place to begin this subdivision. He asked that the Commission consider the positions thet,the residents took in their position paper. Douo Jones stated tliat an old railroad bed runs through this area, intersects with , Interstate 80 and then proceeds to Elmira, where It Intersects with what is now the . Hoover Nature Trail. Jones indicated this could be a potential pedestrian/bicycle trail, because of Its level grade, He suggested that If the City gained control of this area through annexation, the City should pursue development of a greenbelt or a creekside corridor, which could link the community with the Hoover Nature Trail and complement other creekside trails in the community. Nancv Kestel. 904 'Fairwav Lane, noted that there were currently water problems in ,the area. She said that after fill was placed on the lot which is adjacent to her property, water drained onto her property and caused her septic tank to overflow. She had concerns If additional building occurred south of her property. She noted there is an underground spring in the area. She explained thet bikers and joggers use American Legion Road and expressed concern that any Increase in traffic could create a dengerous situation. Public discussion w_as closed at 9:40 p.m. BovbJerg moved to defer ANN92.0002 and REZ92.0013 to December 17, 1992. Gibson seconded, The motion carried on a 6.0 vote. 7. ANN92.0003 and REZ92.001 5. Public discussion of an application submitted by Sycamore Farms Company to annex an approximately 420 acre tract of land located , ~ ~ ... Planning & Zoning Commission December 3, 1992 Page 10 , south of Highway 6 and the southern corporate limits and to rezone the parcel from County RS, Suburban Residential and R3A, Multi-Family Residential, to RS-8, Medium Density Single-Family Residential, RM.1 2, Low Density Multi-Family Residential; RFBH, Factory Built Housing Residential, CC-2, Community Commercial, and CN-1, Neighborhood Commercial, (45-day limitation period: LJecember 28, 1992.) Mlklo reviewed the staff report dated December 3, 1992. Staff recommended epproval of the annexation, subject to the following conditions being contained in a conditional zoning agreement with the ,applicant: 1} wetland areas should be identified and provisions should be mede for their protection, 2) adequate open space should be dedicated to the City based upon the formula contained In tha Neighborhood Open Space study (this open space requirement may partially be fulfilled through the dedication of wetlend areas), 3} the dedication of a school site adequate to serve the needs specified by the Iowa City Schools District, 4} the developer shall pay all costs for infrastructure Installation, Including oversized costs (the costs for oversized require- ments for the arterial street would be excluded from this requirement), and 5; a i 25- foot right-of.way should be dedicated for an arterial street in the vicinity Illustrated on the concept plan. Staff further racommended that the zoning be approved as requested by the epplicant with the exception that the proposed aree of CC.2 zoning being zoned RFBH, 'and the proposed RS-8 and RM.12 zoning located south of the proposed artorial street being zoned ID, Interim Development. I In response to a question from Cook, Miklo stated that the easement for southwest interceptor, did not Include a public access easement. Cook asked If there could be a comprehensive water detention plan for the entire area. Frenklin stated that staff had previously discussed installing a constructed wetlands for effluent treatment and had discussed having a storm water detention basin In the area south of the Frantz development, She noted that using wetlands as a filter for effluent was not as cost- effective as providing a connecting link between the north and south sewage treatment plants, although she noted that the wetlands might be helpful when regulations required that substances other then ammonia be filtered. She explained thet the Public Works Department was eveluating construction of a regional basin for this area, Public discussion wes opened at 10:04 p.m, Steohen Brloht. reoresentinQ the aoolicent, showed the Commission a concept plen which addressed the issue of the sewer easement and provided Information on open space locations, He stressed his sensitivity to a number of staff comments. He noted thet the mobile home lots will be 40.60% larger than required. Only 400 lots would be provided where the City Ordinance would permit over 700 lots. Bright Indicated that the Corps of Engineers will walk the site with the developers on December 11, 1992. He stressed the developers intent to comply with all Corps requirements regerdlng wetlands. He Invited the Commission to walk the site with the Corps of Engineers on December 11, 1992, at 9:00 a.m. In response to a question from Gibson, Bright stated that he was stili working on the concept plen for the southern half of the tract. He stressed his Intent to build on the ,....\_._._...,"'.._....v...___,,.,._...,.._._...~.__....--.-.........-.......-....I------"""'~..~...,:e11 (0 ~{:::"*:I:r,,~::;;('!~(L';:15:;~'";f;iji'::::;;~~~~ r)'?,.:" f.t~'j: ~.r.l['~" ,:>.t:~~;I:"(~":''':'lj:;V~. ....,,' ..'.:',..'-x....'~.(; \; ,',,1': Planning & Zoning Commission December 3, 1992 Page 11 southern half this winter. That is why he would resist the Interim zoning classification. Bright explained that he thought that staff's position to recommend Interim zoning was based on the emphasis that the developers had placed on the northern half of the tract. Bright stated that the City wanted to attract jobs to the south and east portions of the community, so it was appropri.te to add affordable housing to this area. Bright emphasized that the type of housing being proposed wes what had been recommended in the CHAS report. In response to a question from Dierks, Bright said that he had no problem providing 15 acres for a school site. He would be providing a 50-foot rlght-of- way batween the manufactured housing lots. Bright said that because the arterial road would serve a public community and school purpose, he should not have to provide for all of the costs for construction of the road. He noted that oversizing also benefitted land in Johnson County so he saw no reason for him to pay the overslzlng costs. With regard to the proposed commercial uses, Bright wanted to provide services within walking distance of the residents. In response to a question from Steve Hendricks, 738 Dearborn, Bright stated that he used the Corps of Engineers tentative wetlands map to designate wetlands on the concept plan. He said that the purpose of the December 11, 1992, site visit with the Corps was to identify the actual wetlands. Hendricks suggested that It might be best to have a buffer area bordering the wetlands to protect them from development. Bright said he would discuss this with the Corps. Mlklo stressed that the concept plan was subject to change. He said that staff was not necessarily emJorslng the details shown on the concept plan. Bright Indicated that his work on the preliminary plat would probably be ready to be reviewed by the third week of January 1993. He agreed to share ,Information with staff during the process. Gibson noted this was a rare opportunity, because it involved a large traot of land under the control of one owner. He said that the Commission would need to ask if RM-12 and RS-8 are the zones that are the best zones for this area of the community. He noted that he had attended a seminar that discussed how these large developments could be similar to small communities. Mlklo responded that the seminar discussed neo-traditional planning techniques. He noted that staff was trying to appiy some of these concepts to this development. Bright Indicated that he wanted to have some flexibility In case the merket defined needs differently than what had been predicted. DOUG JoneS said this development should be put in the context of pest development in the community. He noted that the Cliff Apartments development caused en ad hoc committee to be formed to develop environmentally sensitive development policies for lowe City. Jones noted that the fl1l and grading ordinance wes a result of this process and indicated there wes also an extension of purview over woodlands to the Riverfront and Natural Areas Commission. He stressed thet this development Includes large natural ereas and said the developer needed to address this. Jones'explained that he is on the REAP committee and had been Involved in discussions of Hawkeye Marsh. Jones noted this tract Includes approximately one.thlrd of what could have been Ha~keye Mersh. He said that if the southern area was a wetland, he questioned the u._._.._..... . ._. _.'. ,.. ......~....~,"'~.....~ .........-.iiiilii-- .".....--........----."...-- i-._.."f~--lf!l'9oI<:~_.I1~ ~ -.--...-----~---- ~ - - r ~~ WE' . . Planning & Zoning Commission December 3, 1992 Page 12 value of rezoning it to RS-8. He expressed concern that if development was clustered on the dry areas, this could maximize the density in an undesirable manner. Jones expressed the hope that mistakes would not be made in this area and that it would not lead to a public outcry. He hoped the arterial street could be routed around the wetlands and that the natural topography would be considered with the development. Mlklo stressed that the location of the arteriel street wes just a concept at this ptJlnt. Scott said thare 'were likely to be significant changes before the final plat was considered by the City Council. Dave Butler. 4387 Countv Lane SI:, stated that he lives adjacent to the site. He wanted to see progress, but felt that virtually all of the area south of the proposed arterial street was wetlands. He said because 0: the proximity to his home, he would prefer that the proposed RM-12 zone be zoned tor single-family housing instead. He was concerned about being landlocked by apartments. Richard Rhodes. 2014 Rochester Avenue, agreed with Jones' comments. He noted. that approximately nine months ago, Ducks Unlimited and Pheasants Forever secured REAP funds to develop Hawkeye Marsh. He said approximately half of this was on the property proposed for development. Rhodes said that based on USDA maps the area south of the proposed arterial and half of the northern portion appeared to be totally composed of hydric soils. He said considering the agreements the City has with the federal government, it was critical to determine wetland locetlons before deciding on zones. Public discussion was closed at 10:24 p.m. Dierks moved to defer ANN92-0.QQ.a end REZ92.0015 to December 17, 1992, Cook seconded, The motion cerried on a 6.0 vote. Scott formally accepted a letter from Stephen F. Bright dated December 3, 1992, addressed to the Commission, ~~NSIDERATION OF THE MINUTES OF THE NOVEMBER 19. 1 992. ME~ Cook moved to approve the minutes of the November 19, 1992, meeting. Starr seconded. ,The motion carried on a 6.0 vote. PLANNING AND ZONING COMMISSION INFORMATION: Rockwell agreed to check to see If an easement exists that would allow for pedestrian access to Whispering Meadows. Cook moved thet the Commission forward a recommendation to Council that a pedestrian sccess easement be provided across the eestern 25 feet of the existing Southeast Interceptor sewer easement on the Whispering Meadows tract. If a pedestrian access easement had been designated to connl\ct the Whispering Meadows Wetland Park to the Sycamore Farms tract ~.,.........__.~_...,- ...-- _....._~_.~----~..-.....~...-. . _.....~,.,-_...,........-- __fl......_'tlV.J ~lM'M to .......-~ m._......-__._______.__ '" - t -.. ..-- w 'p,-.,.~~'~'~~:':~~' -;::~':;:(i."~:.~-- -'--...:...J.." . . L ' ;:':;.;" .,. ' " . . ' ". ,-r-_c_' ,: ,- ,'.~~ ' :. :/':1"1",,:,:':,':"/:'< '".-:,;.: ~:'f;"".,;",:~:,:~,/~:~,:;;~:::~I~ts~'L d', ,:, " '. ..~> . I ,,' " ,j,< '~::';'/" '1', <~..:, ..";,: ,,~.:,};; ," /0'0__., "I'..; '._." \,,' h, ," ,', II, "',"',r.,,",', :l'."..:...,.:.....~.... '. ,. f. , . \ J .\" ....':,..".-':,...,---'" . ,'.,;.':.;-,; .,..... /.; .F;'. Planning & Zoning CommissL December 3, 1992 Page 13 to the south, the recommendation should be considered moot, Dierks seconded. The motion carried on a 6.0 vote. [Editor's note: A ten-foot wide pedestrian easement is designated on the preliminary plat for Whispering Meadows Subdivision, Parts One and Two. This easement provides for publiC access between the Whispering Meadows Wetland Park and the Sycamore Farms tract to the south, Therefore, the recommendation was not forwarded to Council.] ADJOURNMENT: Gibson moved to adjourn at 10:50 p.m. Bovbjerg seconded. The motion carried 6.0. Ann Bovbjerg, Secretary Minutes submitted by Mary Jo Neff. 1p1z12.3 -,.......-... llJ-........, .,.... -,---.... "J.llliilil-..................,~,." ~ (0 ,I - '" ..- .... " "I , , , I,.'., - . ...~- r ~ ~ p-l-2 R.€9u.la.R. Ge~ Q)GL '3 I?'i", 'r130 ,?, m, '\)it.a.sE. Si~~ 1N: P. cid. ~e.S5 ~ _ Cffl1)2 D~'~ RP5~ CMrS' ~-I Co p~ 1:C 0/ J f ~~O';j/i{ ( e\~ 1;,'r .1/'1l\.(>~ tJot/.~---tJ ' Lf (rc ~ 0 Je 6.,). 1'h..U Q.d ~ c 1s"8' ~t~ St. ~31J 7 j!p" r/'j-l ~~ 2.. oil\- ~ ~ I. !, " 7. stWv ~cLr~ '~BJc . s. 9,~'~ /0. 1/, 11, 13. III. . . .' , (0 .- -.. '.'1 ,. 'I , . , '. ....... '-. ~~v - - - r -. ~ MINUTES IOWA CITY PLANNING & ZONING COMMISSION DECEMBER 17, 1992 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS ~"''''' '-r:'''"" ni':J~ /..""1 ,,')r.~, \\~:;:II.w~wii...u~&:~~", V SUbject to r.~;rc'l;1 MEMBERS PRESENT: Gibson, Jovbjerg, Dierks, Cook, Cooper, Starr MEMBERS ABSENT: STAFF PRESENT: Scott Denney. Moen, Mlklo, Bormann CALL TO ORDER: Meeting convened at 7:38 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval by a 6-0 vote, of BEZ92-001 4, the rezoning of Lots 13 and 14, Block One, Braverman Center, from CO-1 to ~C-2. 2. Recommend approval by a 6-0 vote, of ,..-9001, the annexation of a 19.18 acre tract of lend located south and east of the Intersection of Sunset Street and Highway 1. 3. Recommend approval, by a 6.0 vote, of Z-9003, the rezoning of a 19.18 acre trect of land located south and east of the Intersection of Sunset Street and east of the intersection of Sunset Street and Highway 1 from County C2 and A 1 to CI-1 , subject to the applicant entering Into a conditional zoning agreement containing the conditions presented by staff. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ZONING ITEMS: 1. REZ92-0014. Public discussion of an application submitted by Ann Donahue to rezone a 21.920 square foot parcel, located at 825 Pepperwood Lane, east or Keokuk Street, from CO-1 to CC-2. 145-day limitation period: December 28, 1992.} Denney said there has been nothing new since the last consideration, of this application. He said staff recommends denial of Aoollcatlon REZ92-0014. Public discussion was opened. Applicant Ann Donohue said she has been looking for a place In this area of the city for her business, but was unable to find suitable CC-2 property. She said staff indicated that there was enough CC.2 available for her business. She said the proposed rezoning is located next to EconoFoods. ~ i Planning & Zoning Commission December 17, 1992 Page 2 Public discussion was closed. Cook moved to approve RE7.92-0014, Including Lots 13 and 14, Block One, Bravarman Center. Bovbjerg seconded. Gibson said it should be noted the original request wes to rezone one parcel, but staff recommended that If the commission decided to rezone in the area, two parcels should be rezoned, In response to a question from Bovbjerg, Moen said both parcels are owned by Southgate Development Company. Starr said the intent of the original zoning of the area was to create a buffer between commercial and residential use; he thinks that buffer still exists. Casey agreed; he thinks there is not a great deal of CC-2 in that area. The motion carried bv a 6-0 vote. 2. Public discussion of a proposal to rezone properties In the general vicinity of Johnson Street on the west, Clapp Street on the east, Market Streat on tha north, and Jafferson Street on the south. from RM-12, Low Danslty Multi-Family Residantlal, to RNC-12, Low Density Neighborhood Conservation Residential, a newly proposed zoning district. Cook told the members of the public that the Commission would not be voting on the proposed rezoning at this meeting. Miklo said the commission had considered deferring this issue until the January 21, 1993 meeting. He said this proposed rezoning Is a result of a petition from area property owners requesting rezoning of the erea from RM-12 to RS-12. Miklo said staff did a study of the area and found there were approximately 130 lots In the area. He said of the 130, epproxlmately 61 percent are currently being used as single family dwellings, 25 percent are duplexes. and 10 percent are multifamily dwellings. He said of the multifamily dwellings, five of them were built as multifamily buildings, the rest were built as single family dwellings and which wera converted to multifamily use according to the existing RM- 11 zoning. Mlklo said there are approximately 30 lots In tha area which have enough room to ba developed into multifamily use. He stated thet the consolidation of some of the smaller lots would also provide for radevelopment ar3es. Mlklo said steff has proposed three alternativas to meet the request of the commission. He said the area could be zoned RS-12, for single family use as the petition requested; the erea could ba rezoned as RNC-12, a Nalghb~rhood Conservation area where existing multifamily structures are considered conforming and can be rebuilt If they are destroyed; or RM.12, with design review standards. Miklo said the area is currently zoned RM-12, and the design review standards would raquire any new building to conform with the character of existing structures. Miklo said the commission may also u__h.~.. .._..~_ .__ _....__..,y~ -_"......,....,___~~'_t!o_"'..___l\~..""...~H1~If!!!l. _ ~ ~ - - l' __ Ii" . Planning & Zoning Commission December 17, 1992 Page 3 chose not to rezone the area and leave it as RM- 12. He presented several letters and petitions, both for and against the rezoning., Cook asked how meny signatures there were on the petition egalnst rezoning. Miklo said t~.ere are approximately 230 signatures. Cooper asked how many people in favor of rezoning had signed petitions. Miklo said he had not yet been able to calculate that figure. Dierks said it seemed as if people from all over the city had signed the petition against rezoning. Miklo stated that he received a call from John Zug who signed the petition against the rezoning. He said that Mr. Zug said he was confused by the petition and was not opposed to the rezoning. Public discussion was opened. Carl Swaver. 91 0 Maolewood. said he opposed rezoning. He owns property at 714 and 723 East Jefferson and 717 and 72 1 Eest Market. He saiq it poses an unfair economic burden on people who bought property for the purpose of development to change the zoning. He said the commission should consider the character of the neighborhood. Eric Gates, 931 East Merket, said he owns and resides in his home. He said he supports changing the zoning of the area due to traffic problems in the alleys between arterial one-way streets in the neighborhood. Garv Sloat. 102 Claoo Street, said he owns one of the properties deemed lerge enough to build a multifamily dwelling. He said he bought the property specifically to develop it. He said it is unfair to chenge the zoning rules after people specifically bought RM-12 property. He said 70 percent of the property In the area is Investment property. Cooper asked what Sloat plans to develop. Sloat said one day he'd like to build another duplex or single family dwelling , on the property, Dierks asked if Sloat was sure he had adequate squs:e footage to develop the property. Sloat said he has spoken with the City Housing and Inspection Services department, has drafted floor plans, and Is In the process of surveying boundary lines on his property. Nencv Carlson. 1002 East Jefferson, said she owr)s and lives In a duplex and supports the rezoning. She said she seeks quiet, quelity tenants who will help preserve the resldentiel cheracter of the neighborhood. She said many of the residents who live In the area are older and lived in their homes long before any zoning regulations existed. She said the commission should be concerned about maintaining quality moderately priced homes. Bob Downer. 122 South Linn Street, representing Mr. end Mrs, Muller, said the Muliers bought the properties at 942 and 950 East Jefferson Street for the express purpose of development. He said plans for the development were reviewed and the Muliers would have been ,able to,receive a building permit earlier this fall. Downer said to rezone the area now would be arbitrary and unreasonable and would be an Infringement upon the property owners' rights. He said development has occurred in this area as may be expected on a major arterial --...po'"~ o y .. ...-"," - f -- ~... Planning & Zoning Commission December 17, 1992 Page 4 street. He said the property at950 East Jefferson Is In serious disrepair and the development by Muller would be an Improvement. Gibson asked If Muller would be precluded from any sort of development If the Commission decides to rezone the area. Miklo said Muller could at a minimum build e duplex in the proposed RNC-12 or RS- 12 zones and that the lot appears to be large enough for two duplexes. Ron Sweenev. 1104 Parkrldoe Drive, said petitions circulated opposing the rezoning were signed by people from all ovor the city, although he tried to mark those signatures that came from area property owners and residents. He said many of the signatures were from people who own lend In other RM-12 areas. Dean Oakes. Route 2. Iowa Citv. said he owns properties in the area. He said If the area is rezoned to RNC- 12, over half the properties would be non-conforming. Gibson said under the RNC.12 designation, those properties would be considered conforming. Steven Ostrem. 811 East Market. said the proposed development allowed by the current RM- 12 zoning would have a negative impact on property values of single.family homes and duplexes. He urged the Commission to consider the small amount of moderately priced resldentiel property located in the city. He also urged the Comrr1sslon to consider increased traffic problems which may occur as a result of the development. Kevin Kellner. 1 120 East Jefferson. said he thinks the property values In the area are high, due to current zoning. He said Muller hes already made substantial Improvements to the property at 950 East Jefferson. Judv Severtsen, 947 Eest Market, thanked the Commission for visiting the neighborhood to view firsthend the conditions there. She said if development is allowed to continue, the neighborhood will be lost. Rom Alderman. 101 7 East Market, said parking in the area is currently a problem. He said additional development will increase the problem. He said he plans to Invect $50,000 soon into home Improvements, but will not do so if apartments are builtin the area. He said he was opposed to the rezoning. Cook asked if Alderman understood that the proposed rezoning was from RM-12 to RS-12. He said that he had hearing difficulties but he thought he understood the rezoning and was opposed. Andrea Gates. 931 East Marl:et. said she supports the zoning change. She appreciated the staff's creativity In proposing the RNC.12 zone. Susan Kratz, 730 East Market, said she recently purchased a home in the area and Is In favor of the zoning change. Public discussion was closed. I , , ~ "..........__...._..--_......_-~~._--- .....---....... .~_ l Il'/OOIOtO~H~~1IliI'WW\ - r ..... Planning & Zoning Commission December 17, 1992 Page 5 Dierks moved to defer further consideration of the proposed rezoning until January 21. 1993. Gibson seconded. The motion carried 6-0. Mlklo urged property owners with questions regarding the proposed zoning alternatives to contact the Planning Department. Gibson said it would be helpful to have more complete information regarding the feelings of area residents. Moen said. short of the residents appearing before the Commission, it is difficult to assess how the residents feel about the proposed rezoning. She stated thet petitions can be confusing. Starr said it seems the procedure for the rezoning hes been correctly followed; the public discussion this evening seemed well-weighted, Bormann recommended to area residents that they identify themselves as property owners, residents, or both, in any correspondenr.e to the Commission. ANNEXATION POLICY ITEM: 1 . Public discussion of the proposed City policy (egarding ennexation. Moen indicated that staff had no further Information at this time, She stated that the Commission will be discussing this policy at an Informal work session on January 4, 1993. Public discussion was opened. Blchard Rhodas. 2014 Rochester. said the plerning document does not adequataly address the potential for flooding In fringe areas five and six. He said further development of the area increases drelnage problems. Ha said the proposed Sycamore Farms annexation Is located In the same general area as was proposed for the Hawkeye Marsh and expressed eCOlogical and environmental concernS regerdlng the annexation. He said those issues have not been adequately addressed In the planning document. In response to R question from Starr, Rhodes said he Is an adjunct professor of geology at the University. Stave Hendrix. 738 Dearborn Street, said he Is in tha process of conducting the county's Natural Areas Inventory and expressed concerns Dlmiler to Rhodes'. He said the planning document should address the Issues of preservation of bio.dlversity, preservation of hebitats. and lend use patterns. He said natural areas In this county are scarco and need to be preserved. Cook said tha Ccmmission will have expert advice regarding the location of wetlands and natural areas; they do not plan to approve development without gonsidering tha environmental Issues raised. He urged Hendrix and Rhodes to attend the Commission's work sessions on January 4 and 11, 1993, to discuss this issue to give expert advice. !=arollne Dieterle, 727 Walnut Street, expressed concern for the preservation of natural areas aiso, She said often communities' desire for annexation is financially driven and urged that money not be a deciding factor in the proposed annexation. ........_....--1~---.."...",...-,......_-_.~-,.._-,..-., ....,..._......-........... - T_~ __ __ . m_ '.W"llJIo'J__......'l!~""'wWlWt. I , , ro -..,..----- .------------~ Planning & Zoning Commission December 17, 1992 Page 6 Jim Throomorton. 1 026 Friendshio Street, said he is a member of Environmental Advocates and that group will oppose most or all of the Sycamore Farms annexatioll. He said the City needs to be concerned with preserving the natural habitat in the area. Gibson asked if the annexation will be opposed even if the City handles the preservation issue. Throgmorton said he would need time to examine the planning document in more detail before he could answer. ~rol Thomoson. 1 1 1 6 Muscatlne, said the planning document should address soil hydrology and the Commission should examine how annexation and development will affect the natural hydrology of the area. She said simply exarnining the suitability of the area for sewage is not enough, Richard Wrlaht. 4340 Winter Eaale Trail, said Winter Eagle is an area developed to preserve woodland end aquatic life. He said the development provides affordable housing for 15 families. He said he opposes the annexation, and questioned the benefit of annexation to current lowe City'residents. Diane Kaufman. 738 Dearborn, said the document does not address the issue of limiting growth, She said it Is time for communltv leaders to diDcuss the shape and size of the city. She questioned the need for annexation and the benefit to the City. Nancv Selberllna, 209 BgSorlnas Circle, said natural resources are limited and said she has environmental concerns regarding the plan. Public Discussion closed. Bovbjerg said the Commission would be considering the City's ennexatlon policy at Its January 4 and 1 1, 1993 informal work session. She esked Hendrix to attend the meetings. Moen said the meetings will be held in the Senior Center classroom. Cook said the City and the developer will abide by federal laws governing wetland areas. He said the Commission is not In the business of maximizing developers' profit. Cooper said he feels very strongly about preserving the environment. Dierks moved to defer formal action on this issue until January 21, 1993. Bovbjerg seconded, The motion tarried by a 6-0 vote. A.NNEXATIONIZONING ITEMS: 1. A.9001 and Z-9003. Public discussion of an application submitted by John and Allegra Dane to annex and rezone a 19.53 acre tract of land located south and east of the intersection of Sunset Street and Highway 1 West from Johnson County C2, Commercial, and A 1, Rural, to CC.2, Community Commercial, and CI-1, Intensive Commercial. (45-day limitation period: waived.) -..........--...-................... -......-........-,-.......,.-"'..........------ __ __ __,____,. _______ ......~"""_*___"'.,......,.....~ I I . , to Planning & Zoning Commission December 17, 1992 Page 7 Miklo said staff recommends approval of the applications subject to a Conditional Zoning Agreement batween the City and the applicant. He said the conditions address the issues of access, an internal circulation drive, Improvements to the intersection of Sunset and Highway One, aesthetics of the development, parking, slgnege, and landscaping. He said the internal access will not include access to the airport, Mlklo said the Intent Is that a frontage road will be created. He said th9t staff recommends the antire 19 acre tract be rezoned CI-'. Dierks said she would like to review specific plans such as the Commission did with the Westpo, t Plaza development. Moen said that was a large scale development; the review is now done on the administrative level. She said the traffic engineer will address the issue of development of Highway One. Moen said the City Council set a public hearing for January 5, 1 993, on this issue. Public discussion was opened. John Dane. 4082 Dane Road, said he first asked for the annexation and rezoning in February, 1990, and plens to sell the annexed and rezoned property to Menards, Inc. He said he agrees with all conditions except the requirement that the Internal acces~ drive should also allow access for the property south of the annexation. He said he doesn't want to have to provide easement across his land if it is not necessary, and the land south of the annexation is airport land, so the southern access may never be , ' neces~ary. Moen said staff recommended the internal access also extend south in order to limit the number of roads opening onto Highway One. Miklo said the intent Is that Menards customers could get to developments south and north of the Menards without using Highway One. Gibson said the staff proposal is for the purpose of maintaining the continuity of the frontage road without using Highway One. pave Larson. Weliman, said the location of the southern access road may be a prnblem for future development of the southern parcel of land. Mlklo said the intent of tha proposal is to plan for future development of the entire area and not just Dane's tract. Bovbjerg asked If the southern access road would have to be built now. Mlklo said no; the road would have to be included in the concept plan of any future development. Dane said he would concede on the Issue of the southern eccess. He said he does not want consideration of this application deferred any longer. Public discussion was closed. Cooper moved to approve A.9001. Gibson seconded. The motion carried G'Q. I:, .._..._~ .. ro . .,.. yr- ~, - Planning & Zoning Commission December 17, 1992 Page 8 Coopar moved to approve Z-9003 subject to the applicant antarlng intc a conditional zoning agreement containing the proposed conditions presented by staff. The motion carried 6-0, 2. ANN92.0002 AND REZ92.0013. Public discussion of an application submitted by Windsor Ridge Develupment Co. to annex an approximately 240, acre tract of land located aast of Scott Park, south of Lower West Branch Roed, and north of Amarican Legion Road, and to rezone the parcel from County RS, Suburban Residential. (45-day limitation period: waived to December 17, 1992.) Miklo said the Commission received a letter from the Windsor Ridge Development and verbal agreement from Sycamore Farms that deferral of the applications until the January 21, 1993, formal meeting was acceptable. Public discussion was opened. There was none. Public discussion was closed. Bovbjerg moved to defer Application ANN92.0002 and REZ92-0013. Dierksseconded. The motion carried 6.0. 3. ANN92.0003 and REZ92-0015. Public discussion of an application submitted by Sycamore Farms Company to annex an approxlmetely 420 acre tract of land locatad south of Highway 6 Jnd the southern corporate limits, and to rezone the parcel from County RS, Suburban Residential and R3A, Multi-Family Residential, to RS-8, Medium Density Single-Family Residential, RM.12, Low Density Multi-Family Residential, RFBH, Factory Built Housing Residential, CC-2, Community Commercial and CN.1, Neighborhood Commercial. (45.day limitation period: December 28, 1992.) Public discussion was opened. There was none. Public discussion was closed. Gibson moved to defer Application ANN92-0003. Bovbjer9 seconded. The motion carried 6.0. CONSIDERATION OF THE MINUTES OF THE DECEMBER 3. 1992. MEETING: Bovbjerg moved to defer approval of the minutes until January 21, 19S3. Gibson seconded. The motion carried 6-0. _'__,'_'_~I'''''''''''__''_~ _M..._..______....__.... ",,~~If(f4""'~~~, (p -. Planning & Zoning Commission December 17, 1992 Page 9 PLANNING AND ZONING COMMISSION INFORMATION: There was none. ADJOURNMENT: BovbJerg movad, seconded by Gibson, to adjourn at 10:20 p.m. Motion carried 6-0. Ann Bovbjerg, Secretary Minutes submitted by Kati Kennedy Brown. plozll.17,... _"'~~n ___ . 1lii!Iii: lo.l'~ _ . "~I , , , e '.'1;' (g IlfJIJI~1rllJl...... ~0fN~;;:;" b;j2~:"tL:i; , ,'" ,L/.. ' \, J. :," F~!i:,::'" :J'./r '. "" -- - '.. - , - -~ . .' :~ ,;,~:,,:j;':</'~ . ..:,~. :", ,,_.: ',' ,1.C,:.:.,'".':,:.,:,,',.,',' ,.'. " . <.':..<";: " .....!' ,. ','. .."...... , . ~,',' ..,' . ,'.-....,::.::.. ..' r~",-':'::'f.''': :/y.\: ..............:.,:'..-,;,'.:.: .,'" ,";:.:,/.;' ,1.\' '1:; l' ,",: ,''j' ,,: .:-r--; ,',,': ';" .';:,. ":"'.:', .,. ~. ~wp,-. <:'-1 T<f R:~":l~ t;,~c.m;:;:~; Oc.=",b..r 11, 19'1';>" '(130 ,?, m. ,,?l€.a.se. Si~~ 11\1: ~Q.mE,1 1. s. 3~ ()~ 9, 10, CZu.- (2JL II, ..- 13, (1rndUCi ~ Ill, ~!Yt.-v I't?~,~> .------- - ---............- Bcl.cl.~e.S5...? , /78-6 flu, /111-1/1 , _91 () r}1~ vJ'oJ ~( r. I:1~W .JD '2' ~(~5b l~O)" , <L ~~ , 1Z,~ Sl.~ ~, j I 0 C.{ ;'."., f ~, j -':1" ':; R. i R z}mv'" ~ ~ /. g/I r;, (MIN sj llzo [, ~~~ r; ~) r 'fYlu4lw./- )0 I J ~, ~lJ1d-)~ .si . ' , 0'3/ f JYi(}Jdz~-f 730 il A1tf - .._-~_...-....-......._....- "'rr-<<-__"___1"'. -.....-..:Rl'Il'. , . (0 ... .... - -~ I I , ~~r _0 - r - . '" . - ": - (.~ - Ird-Z- R.ES u Lo.R. ~mEefnJ~ 1:30 'P. m. ~lt.a.SE. Si9~ ]N: ~a.mE.: I. Ric-LJ f, 1L~~d :/. ,;~ l+uv~. t~ 3, aA.J~:.w~) 4, if I"-" I~M }"""~ , !. " 9. II. /1. ,'3. Ill. ~_t"'''_!''''__.K'''''_~ p.cl.d.~e.ss: '2.0 l Lf' !C~c.L\ tt~ J{vc, 1'S'f> ~ b&rl\ Sf-, 1.c.... 7<;(7 fJ.)~~,/,~' , 10'U": f'V._~ f( / ~ 11 01 of ( ft h rLP. f13l.fo ~Ulvre-L e-~A ~ . ., ~~ ~'---... . -z,~ /Judt fR, (> ~~€t ' !}& 2 ~~ ~, dJ ro ~ .,. .... ..... 1r ., 'I , . , _._.__ _.........w.......--....___ llIiI'IrA_\,. J...r "'~J~""""~___~_~~ 1l'J.j. r-- \?) ~'t) - -;.: -. , - ;ii"1 December 17, 1992 LillRARY BOARD MINUTES BOARD MEETING OF DECEMBER 17, 1992 4:00 PM IN 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM BOARD MEMBERS PRESENT: Steve Greenleaf, Anne Hargrave, Jeri Hobart, Phil. Hubbard, Gary Lundquist, Kathy Moyers, Anne Spencer, Kent Swaim, Chuck Traw BOARD MEMBERS ABSENT: STAFF PRESENT: Maeve Clark, Susan Craig, Lolly Eggers, John Hiett, Martha Lubaroff, Hal Penick, Debbie Sales, Carol Spaziani OTHERS PRESENT: CALL MEETING TO ORDER: The meeting was called to order at 4:10 pm AFPROV AL OF MINUTES: The minutes for the regular meeting of November 18, 1992 were approved. Moyers/Spencer DISBURSEMENTS: Disbursements for November, 1992 were approved. Traw/Moyers. Visa card expenditures for November were reviewed. The incorrect Visa expenditure report was placed in the Board packet. The correct one was handed out at the meeting and reviewed. DIRECTOR'S REPORT: 1. Library Board members have expressed high interest in hearing directly from staff members as a way to increase their understanding about library operations and library issues. Therefore, a series of staff presentations is being started. The rust presenter was John Hiett, staff librarian for nearly ten years, who described the high points of selecting adult fiction. He described his methods for spending about $35,000 per year to keep the 30,000 volume fiction collection current, attractive and full of the titles Iowa City residents expect to frnd at the library, Next month the Board will see a sampler of Channel 20 programs. ~I'" "......~.....~r.Jt:~-"'---....-._-_..........._._-~ .... - -- .,~ " I I . , i" 7 .. I ~"""'KwNlllIIlIt., December 17, 1992 , 2. The Director's meeting with the City Manager and Finance Director was very satisfactory. The city seems very aware of the commitments created by the levy and seemed pleased that the library's FY94 budget proposal was quite modest. 3. The long list of events taking place at the library during November and December was reviewed: Popo's Puppet Festival, Community Reading Month's four book talk luncheons, Business AM, Books for Giving and Liking, Irving Weber's Birthday Celebration, Storybook Characters annual event for children. Eggers said that some of these events bring in people unfamiliar with library services and all events strengthen library support and services. 4. CLSI, the library's long time vendor for the main computer system, has been sold to GEAC: GEAC is a Canadian automation company which sells library systems as well as other vertical automation to banks, accounting fmns, etc. The early assessment is that this might strengthen CLSI. GEAC says they intend to continue CLSI pretty much as it is and will make Newtonville, MA, site ofCLSI, the company's U.S. headquarters for their library computer division. 5. The library will start soon to strengthen enforcement of parking on Linn Street and in the alley behind the library as was described last month. Two or three library employees will be :egistered with the Ciiy to issue tickets to supplement the work of the city parking enforcement staff.' PRESIDENT'S REPORT Swaim reported on the recent meeting with the State legislators. Representatives of the County libraries along with ICPL staff and Trustees Anne Spencer, Anne Hargrave, Kathy Moyers, Susan Craig, Lolly Eggers w,ere joined by Senator Richard Varn, Representatives Mary Neuhauser, Robert Dvorsky, David Osterberg. Swaim said it had been was a productive meeting. Infonnation about the economic situation of the state and how libraries are effected was exchanged. There was strong support for libraries among all present but also warnings about tough times for state fmanced library programs. DEVELOPMENT DIRECTOR REPORT: The "Gifts for Giving & Liking" project raised $800 for the Westgate-Newsome fund; Irving Weber's birthday was celebrated at the library ir, December. Mr, Weber was present at a book signing and selling party in his honor, 160 books were sold. The Lions Club will donate $2.00 from every Weber book sold anywhere in Iowa City during the month of December to the Lions/Irving Weber Local History Fund. Project Holiday contributions were distributed today Page 2 of 4 I I , , ;j; I 7 --~--~...._~"......-....._~..--.._.....,-_..........._,. ___'-&__.I_~~:nlQl'\i\ -w - f - y December 17, 1992 at the Arniory; however the library will continue to collect through December and distribute to outreach centers, The Cumulative Giving WaIl mailing has raised $6,000 in cash thus far with approximately $25,000 in pledges. The returns have been coming in steadily from that mailing as well as the Prospect mailing recently sent out. The campaign for the James Shive Fiction on Tape Fund has raised $2800. This will be matched dollar-for-dollar by Ms Shive-Henry. REPORT FROM FACILITIES PLANNING COMMITl'EE Minutes from the past two meetings were included in the packet. There was some discussion regarding the last meeting at which City Manager Atkins was present. He was very helpful and encouraged the committee to infonn the community that options for expansion of the existing building and a branch were being explored. COMMUNICATIONS Several letters were reviewed. A letter from Ms. Jean Fountain was discussed and it was recommended that her concerns be explored and responded too. Eggers will make the necessary inquiries. AllProve up to $10.000 for consultant to Facilities Planning Committee on lone tenn ~ace needs The Facilities Planning committee was scheduled to meet immediately after the Board meeting this afternoon and the Board was asked to approve $10,000 for a consultant to the committee. Eggers reviewed several options for the Board in tenns of the availability of funds for this expense and Swaim recommended on behalf of the committee that the Board authorize the expenditure from the Regional Reference Fund. The proposals from both consultants were very detailed and they appear to have the experience and expertise needed to help the Facilities Planning Committee develop a long-tenn master facilities plan for the library. During his attendance at the last FPC meeting, City Manager Atkins also encouraged the use of a consultant. Greenleaf made a motion granting the !lacilities Planning Committee the authority to proceed and negotiate with the consultant of their choice and authorizing an expenditure of up to $10,000 for this project. Moyers seconded the motion and it was approved unanimously. AllProve up to $700 from Gifts & Bequest Fund for Staff Breakfast This annual request was approved. Spencer/Hubbard The breakfast will be held on Friday I February 12 from 7:45 to 10:00 am. Page 3 of 4 7 _u_____.___...._. ..__.___._ ,.,--- -,,-,...~_.- -1'.-...-..-.........--....-.";:.......----- v.... L<ilrt~~\"-'" .,....,.,., ... ~.. , . -.. December 17, 1992 Policy for Library service to Hills The Board encouraged Eggers to proceed with offering Hills a contract. They recommended the proposal be $625 for FY94 in order to keep it equitable with the County contract for the fIrst year. Subsequent contracts would be based on their share of total useage. Change to By-Laws to make them compatible with new Friends Foundation bylaws. Proposed bylaws changes were included in the documents included in the Board Packet. TIlls meeting served only as notice. If the changes are satisfactory, the official vote will be taken in January. No motion was required. The meeting was adjourned at 6:00 pm. GreenleaflHargrave Submitted by Martha Lubaroff Page 4 of 4 yo W -.J .! 7 -~ ._~-- ',..., .,'.-, ,'., , _____..i.!l~ ~......-- _._--~~.