HomeMy WebLinkAbout1993-01-12 Info Packet
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City of Iowa City
MEMORANDUM
DATE: January 8, 1993
TO: Memo for Record
FROM: City Manager
RE: Material Sent to Council Only
Memoranda from the City Manager:
a. Payro 11
b. Pending Development Issues (January 4, 1994)
c. Pending Development Issues (January B, 1993)
Copy of letter from City Manager to League of Iowa Municipalities
expressing support for reintroduction of filter strip legislation.
Memorandum from the City Clerk regarding revised Council schedule ~o
for January, February and March,
114>
BUilding Permit information for December 1992. ~
Copy of letter from John Cruise regarding retaining wall at 1122. ~
1136 North Dubuque Street.
Agenda for January 7, 1993, meeting of Board of Supervisors. ~
Agenda for 1/12/93 Informal meeting of Board of Supervisors.
Memo from City Clerk regarding Meeting Schedule for 1993. I~S
Information distributed at 1/12 Council Budget Worksession: ~
City Mgr. Review Budget Reductions from Proposals FY94 ,
Capital Projects throught Year 2000
Information distributed at 1/14 Council Budget Worksession:
Transit: Seats Contract & Property taxes. J.'i/
General Property Tax funding (Transit, Library, Police, Fire).
City of Iowa CIty Strategic Planning Summary Report (dated 1/14/92); a
Capital Budget Project Review Criteria. 131
Woolf Avenue & Woolf Avenue Bridge. .
Information on Sr. Center request for additional staffing.
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City of Iowa City
MEMORANDUM
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DATE: January 5, 1993
TO: City Council
FROM: City Manager I
RE: Payro 11 I
In calendar year 1992, the City had a payroll of $15,949,107.
City employees paid $1,917,479 in federal income tax, $942,675
in social security tax and $754,678 in state income tax.
cc: Department Directors
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City of Iowa City
MEMORANDUM
DATE: January 4, 1993
TO: City Council
I FROM: Ci ty Manager
RE: Pending Development Issues
An.application submitted by K-M for final plat approval of Park West
SUbdivision, Parts 2, 3 and 4, a 17.1 acre, 39-lot residential subdivision
located at the south end of Teg Drive and the west end of the eastern
portion of Aber Avenue.
A proposal submitted by Jim Anderson for pre-preliminary plat review of
Village Green South, a 152-lot single-family residential subdivision and
OPDH plan located immediately west of Scott Boulevard and north of the
Iowa Interstate Railway.
An application submitted by Joan Hart to rezone properties located on the
north side of Jefferson Street between linn and Van Buren streets; and
property located on the south side of Jefferson Street between Gilbert
and Van Buren streets from CB.2, Central Business Service Zone, to CO-I,
Commercial Office.
A proposal to amend the parking requirements for multi-family zones.
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City of Iowa City
MEMORANDUM
DATE: January 8, 1993
TO: City Council
FROM: City Manager
RE: Pending Development Issues
An appl ication submitted by Kennedy Hilgenberg Enterprises to
rezone 14,25 acres of an 85.3 acre tract generally located west
of U.S. Highway 218 and north of Rohret Road from ID-RS to P
to accommodate a proposed public elementary school and to
rezone the balance of the 85.3 acre parcel from ID.RS to RS-
5, Low Density Single-Family Residential
An appl ication submitted by Jane I. Black for prel iminary and
final plat approval of Black Hills Second Subdivision, a 3-
lot, 40,07 acre subdivision located west of Iowa City on
Highway 1 West.
An application submitted by Jim. Anderson to rezone and
subdi vide a 20.72 acre tract of 1 and known as Vill age Green
South, Parts 3 and 4. The developer proposes to rezone the
tract, generally located west of Scott Boulevard and north of
the Iowa Interstate Railway, from RS-5 to OPDH-5 to permit 35
zero lot line dwellings. The developer proposes to subdivide
the entire parcel for 55 lots.
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CITY OF IOWA CITY
January 5, 1993
Kent Sovern
League of Iowa Municipalities
317 Sixth Avenue, Suite 1400
Des Moines, IA 50309
Dear Kent:
In 1991 and again in 1992, the City of Iowa City urged statewide support for reintroduction
of filter strip legislation in the Iowa Legislature. The implementation of such legislation would
improve water quality for Iowa municipalities dependent upon rivers as a source of water. We
would again like to see this legislation pursued.
On March 23, 1989, the Iowa House of Representatives edopted HF.600 which provided for
filter strips of land one rod in width between the top of the bank of major Iowa waterways
and tilled land, animal feed lots and agricultural pesticide applications. This legislation also
mandeted a study "to identify options or limitations on activities in the area adjacent to
streams which are found to impact on water quality.... The report shall include the discussion
of management options identified or evaluated, institutional options which could be employed
and incentives or disincentives which would affect participation.' The bill was not forwarded
for consideration by the full Senate.
Why is Iowa City encouraging reintroduction of legislation concerning what appears on the
surface to be en essentially rural, agricultural issue? The City has a serious interest in
minimizing .agricultural runoff into a water supply used by many cities throughout the State.
Recently, the release of information by state and federal agencies about agricultural chemicals
in river water and the impacts of siltation in Iowa waterways has strengthened our interest
in the need for filter strip legislation.
The U.S. Environmental Protection Agency is in the process of setting Recommended
Maximum Contaminant Lel/els (RMCLs) for herbicide, pesticide and fertilizer compounds in
drinking water. When the RMCLs are set by final rule as part of the Clean Water Act, muni-
cipalities will be expected to meet those drinking water standards. This will prove yet another
expensive burden for communities to undertake, because current municipal water treatment
systems are not designed to remove contaminants such es pesticides.
Siltation has been identified by the Iowa Department of Natural Resources as a major non.
point source pollutant in Iowa streams. We continue to support the use of filter strips to
decrease the amount of soil erosion entering waterways in the first place.
410 EAST WASIlIHOTON STREET' IOWA CITY, IOWA '12.0.1126. (lit, 3S6.J000' FAX (JI') JU.SOot
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Kant Sovern
League of Iowa Municipalities
Januery 5, 1993
Page 2
We are aware of the unresolved issues under debate, including the appropriate width for filtar
strips and the cost of incentives needed to encourage conversion of row crop land and
feedlots elong waterways to filter strips. Perhaps the vegetative filter strip program which
has proved effective in Virginia could be used es a guide for Iowa. It is important to take
steps now to push for strong, fair legislation to achieve water quality through reduction of
non-point source ag pollution.
Sincerely,
I~
Stephen J. Atkins
City Manager
cc: City Council
Iowa City Area Legislators
Riverfront and Natural Areas Commission
Director of Public Works
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, City of Iowa City
MEMORANDUM
Date: Jenuary 8, 1993
To:
From:
Re:
January 12
January 14
January 18
Januery 19
February '1
February 2
February 9
February 15 }
February 16 }
February 22
'February 23
March 1
March 2
Mayor and City Council
;(f!/j:iri~iDi'~;!X:~:E;'C:1H1;~
&K}~!iI~kS':'}!i:;;;,~;:,):~.t~};,::>;)filttt:Jti:
Marian K. Karr, City Clerk
Revised Co~ncil Sessions/January, February, March
. Special Formal (Bond Sale/Pesticide Ord.) and Work Session/
Budget (5:30-9:30 p.m.)
- Special Work Session/Budget (5:30-9:30 p.m.)
- Regular Work Session (Finish budget)
- Regular Formal Meeting
. Regular Work Session
. Regular Formal Meeting (Set budget public hearing)
. Special Work Session (7:00 p.m.-Joint meeting with Airport
Commission) ,
. Canceled
- Special Work Session
. Special Formal (Budget public hearing)
. Regular Work Session
. Regular Formal Meeting (Adopt bUdget)
Resume regular schedule
cc: Department Directors
Media
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December 1992
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BUILDING PERMIT INFORMATION
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CITY OF IOWA CITY
KEY FOR ABBREVIATIONS
Type of Improvement:
ADD Addition
AL T Alteration
OEM Demolition
GRD Grading/excavation/filling
REP Repair
MOV Moving
FND Foundation only
OTH Other type of improvement
Type of Uso:
NON Nonresidential
RAC Residential. accessory building
RDF Residential. duplex
RMF Residential. three or more family
RSF Residential. single family
MIX Commercial & Residential
OTH Other type of use
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o.t.: 01/05/93
fron: 1,/01/9,
To..: 12131/92
CITY OF 1M CITY
EXTRACTION Of BUILDING PERMIT DATA fOll
CENSUS BUREAU REPORT
P.rmlt
No..
Appl f.ent name
proJ..t O...rfptfon
Addre..
Typo Typo Storl.. Unit. VeluetlOll
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~~======.. .................... ......................... .................... .... .... ....... ..... ............
8L092.07GO HERCY HOSPITAL, INC. second l.v.l addftfon to 500 HARKET ST
house odmlnt.trettve
ofllc...
ADO NON
o
Os
450000
......................................................................................................................................................
ADO NON perml ts: 1
s
450000
I
8L092-0730 HOLH, OAll AND MARTHA 15'x 7"6" wood deok on 210 LINDEN CT
froot of house.
ADO RSF
o
OS
1200
8L092.0756 PIERE, KEN AND
KATHRYN
N.w .hed typo roof over 1921 HOIlNINGSIOE OR ADO RSF
.xlstlng front concret.
.toop. S'x 10'.6"
o
o $
350
..................................................................................................................................................
ADO RSF perml ts: 2 S 1550
9L092'07S5ALAH UIOISS Remcdel .nd r'POlr th. 10 S DU9UQUE ST ALT NON 0 OS 50000
fnterfor of th. 1.t floor
of the ,xlstlng COlllll.
.pace.
8L092.0656 HERCY HOSPITAL ROlI'OdeI emergency 500 HARKET ST ALT NON 0 o S 39580
FACILITIES, INC entrsnce, welting room
end nurse'. .t.tloo.
8L092-0742 THINGSVILLE Remodel exi.tlng retell 201 S CLINTON ST ALT NON 0 OS 35000
.pece.
8L092-0729 KINNEY SHoe CORP. Remodel exf.tlng retell 201 S CLINTON ST ALT NON 0 OS 25000
space.
8L092-07S 1 JAIlES N HARCHMAN, Remodel ,xlstfog retail 720 S OU8UQUE ST ALT NON 0 o S 20000
PHO space.
BL092-0m UROLOOIC ASSOCIATES Conferenc. ro.., remodel. 2407 T~CREST ST ALT NON 0 OS 16700
or: I.C.
8L092'0727 ALAN UIOISS
Oemolltfon of Intarfor 10 S OU9UOUE ST ALT NON 0 OS 15000
w.lls .nd addftfon of new
stafrs.
Remodel of eXlstfng 130 S OU9UQUE ST ALT NON 0 OS 14000
restuoront sp.ce fn moll
eree.
Remod.l entry to 224 S CLINTON ST ALT NON 0 OS 5000
restaurant.
New sfdlng on store 206 N LINN ST ALT NOlI 0 OS 2000
front.
9L092'0726 YEN CHINO
DL09,'0752 ROY YELOER
BL092-0758 LEO SEHLER
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Page: 2 CITY OF IOIIA CITY
Date: 01/05/93 EXIRACIION OF BUILDING PERHII DATA FOR
Fr...: 12/01192 CENSUS BUREAU REPORI
10..: 12/31192
Permit Appllcent name Project Oe.crlptlon Add".. Type Iypo Stories Unit. Valuation
No. In,,, Use
:::::::::: a.:a::...a.:::::::.. a:::::::.::u:::::::::.::: au:.:::.::__....:.:: .a:: .a:: :.::::: a...: :u...:::::.:
BLD92-0736 DAN NIDEY Remodt\ exl.tlng retail 723 5 GILBERT 51 ALl NON 0 0$ 1500
.pace to enlarge usable
'pace for World of Slko..
SLD92-0745 BASESALL CARD Remodtl exl.tlng "tall 1705 5 lSI AVE ALT NON 0 o $ 1500
CONCEPIS spaca.
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ALT NON permit.: 12 $ 225280
SLD92.0na HC CALL, PATRICK AJlD Flnl.h exl.tlng 1218 OEERFIELO DR ALl RSF 0 o $ nsD
RENEE lIlflnl.hed bas"",,nt.
SLD92.0763 POULTON, JONATHON Remodal exl.tlng n9 ALPINE OR ALl RSF 0 o $ 500D
AND SUSAN ba.ement.
BLD92-0731 JOE KAPACIN51CA5 28"6" x 18' redwood deck 90S WILDE GREEN RD All RSF 0 o $ 3498
.ttechoJ to rear of hou.o
BL092.0695 JDE HORRlSON Remodel front porch of 1120 SHeRIDAN AVE ALT RSF 0 o $ 3000
exl.tlng S.F.O.
BLD92-0766 JIM SHITH Remove non bearing well 3029 CLOVER SI ALT RSF 0 o $ 1000
between 2 rooms.
BLD92.0741 RILL THONPSON H.. roof over cxl'tfng n1 O.\KLAND AVE ALT RSF 0 OS 900
I front porch.
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ALT RSF permlta: 6
$
20648
BLD92'Ons WILLIAM SIEIN9RECH lear dOI/ll old shed.
112D N OOOGE ST
DEM RAC
o
o $
o
....................................~........~...............~......................................................................
OEM RAC permits: 1
$
o
BL092-0749 SOUIHIOlIN PROPERTIES Demolition of exlatlns 309 S LINN 51
duplex.
DEM RDF
o
o $
o
.......~.............................................................~.............................._..........................~....
OEM RDF permlte: 1
s
o
BLD92'0747 SOUIHTOlIN PROPERTIES Demolition of exl.tlng
S.F.D.
319 S LINN SI
DEM RSF
o
OS
o
BLD92.D748 SOUIHIOlIN PROPERTIES Demolition of exl.tlng
S.F.D.
317 S LINN SI
DEM RSF
o
OS
o
....................................................................................~..........................~....................
OEM RSF permits: 2
s
o
BLD92'0693 FRANCOIS & DORIS
ASBM
New S.F.D. with 3 car 24 KENNEDY PARKWAY NEW RSF
sarage and Indoor pool.
2
1 S
640000
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P.ge: 3 CITY OF UI\IA CITY
O.te: 01105/93 EXTRACTION OF BUILDING PEAHIT DATA FOR
From: 12/01192 CENSUS BUAEAU AEPORT
To..: 12/31192
Permit Appll cent name Project De.crlptlon Addre.e Type Type Storie. Unit. V.luation
No. I",r U.o
========== =..a:.::_:::._.=_:_: a.==::::::::::::::::::::: a.a=:a:::::::::::::: aa:: a=:: a=a:::: aa::: a=a=.=::a.::
BL092-0735 SCNIlESEA, CAAL AND New S.F.D. with three cer 5 ACOAN CT NEW ASF 2 1 $ 210519
JULIE garage.
BLD92-0734 PAESTlGE ONE, INC. 43 KENNEDY PAAKWAY NEW ASF 2 1 $ 1B1m
New S.F.D. with two c.r
garage.
9LD92-0739 DIXON, BRAD AND New S.F.O. with thr.e c.r 819 ELLIOTT CT NEW ASF 2 1 $ 159983
LEANN garage.
9L092,0737 GAEGG MAASHALL New S.F.D. with two c.r 1905 FLANIGAN CT NEW ASF 1 $ 148000
garsge.
BLD92-0683 OWYEA, JOSEPH AHD New S.F.D. with two c.r 515 WOOOAIDGE AVE NEW ASF 2 1 $ 142221
JANINE garage.
BL092-0754 HITCHELL-PHIPPS New S.F.D. with two c.r 3311 AOCHESTEA AVE NEW ASF 2 1 $ 105000
BLDG. & DESIGN garage.
BLD92-0716 HIKE EVANS New S.F.O. with two car 1238 PHEASANT VALLEY NEW ASF 1 $ 92842
CONSTAUCTION garage. ST
BLD92-0715 FUAMAN BUILDEAS New S.F.O. with two .t.ll 3318 LOIIEA IIEST NEW ASF 2 1 $ 83603
.It.chad g.rage BRANCH AD
BLD92-D733 HATTES, OANL AND New S.F.D. with two car 9 HEAON CIA NEW ASF 1 $ 83020
CHAIS garage.
BL092-0701 SPENCE SIlIlENSEN New S.F.D.wlth two st.ll 1144 BAIAA DA NEW ASF 1 $ 81314
garage
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8L092-0706 5 & H PAOPEATlES New S.F.O. with two car 19D5 JEFFAEY ST NEW ASF 1 $ 65477
gara8e. Zero lot line
8L092-D707 S & H PROPERTIES New S.F.O. with two st.ll 1915 JEFFREY ST NEW RSF 1 $ 65477
,garage. Zero lot line
BL092-0703 JIH STETZEL New S.F.O. with two car 2S27 ASTEA AVE NEW RSF 1 $ 63422
garage.
8L092-0717 JIH STETZEL BUILOEA New S.F.O. with one car 34 BLUE STEH CT NEW RSI 1 $ 6D068
S"'8e. ZERO-LOT-LINE.
BL092-D718 JIH STETZEL New S.F.O. with o.e c.r 26 BLUE STEM CT NEW ASF 1 $ 60068
garag.. ZERO-LOT-LINE.
....................................................................................................................................
NEW ASF permit.: 16
16 $ 224Z691
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TOTALS 16 $ 294D169
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CHAR!.ES A. BARKER
,JOHN O. CRUISE:
MICHAEL W. KENNEDY
JAMES D. HOUGHTON
DAVIS L. fOSTER
M. REBECCA SEIC.L
STEVEN C. ANDERSON
BARKER. CRUISE, KENNEDY, HOUGHTON 8< FOSTER
LAWYERS
920 S. DUBUQUE STREET. P.O. BOX 2000
IOWA CITY. IOWA
52244
AREA CODE 319
TELEPHONE 351.8181
fAX 319.3'1.01505
January 5, 1993
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Mr. Ron Boose
Senior Building Inspector
city of Iowa city
410 E. Washington street
Iowa city, IA 52240-1826
Re: Retaining Wall at 1122-1136 N. Dubuque street
COpy
FOR
YOUR INFORMATION
BAAJ(EA. CRU~~ KENNEDV,
OOUGHlOO & FOSTER
Dear Mr. Boose:
In response to your December 29 letter concerning the above
matter, I have taken the following action:
1. I have met with Nancy Skay and Bob Shaver of Lincoln
Real Estate company. This company manages the property and will
take the responsibility for dealing with your concerns. Both
Nancy and Bob will be in direct contact with you, Doug Boothroy,
and other city officials as may be required.
2. I have also met with George Malcolm. George is an em-
ployee of Jim Glasgow construction Company. He worked with Jim
Glasgow on the construction of the wall. He will be working un-
der the supervision of the Lincoln Real Estate people to take
care of any safety requirements, site clean-up, and erosion con-
trol work from now until Jim Glasgow returns to Iowa city approx-
imately January 18.
3. Nancy Skay has been directed to retain MMS Consultants
to deal with your requests, She will be making an initial con-
tact with Chris Stephan there.
For the record, I would like to refer you to some of the
past history regarding this property. Several years ago the city
staff (particularly Doug Boothroy) was concerned about the ero-
sion on the site. The city hired an engineer from Terracon to
provide an opinion as to whether the property was "stable", That
engineer said that it was,
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Mr. Ron Boose
Page -2-
January 5, 1993
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The wall that was constructed has failed to hold under some
very adverse conditions. However, the primary affect has been
that the wall itself and the black fill dirt that we placed be-
hind it have eroded. There is no significant change as to the
original excavation.
I met with Jim Glasgow more than a month ago to discuss the
situation. He indicated that the problem would be solved by re-
building the wall with some modifications. I am not an expert on
these matters but I understand that one of the modifications was
to re-route some of the natural drainage from the area where the
wall had failed.
I assu~e that the plans that are now in place will reach a
satisfactory conclusion. However, if any questions or problems
arise, you should feel free to contact me. When Jim Glasgow re-
turns to Iowa city, I will expect him to be in touch with you and
take responsibility fo~ managing the repairs.
Very truly yours,
I
John O. Cruise
JOC/dc
cc: Nancy Skay
Linda Newman Gentry, city Attorney
Rick Fosse, city Engineer
steve Atkins, city Manager
Bruce R. Glasgow
James P. Glasgow
Christopher Stephan, MMS Consultants
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Rev BY:XEROX TELECOPIER 7011 ; 1- 6-93 8:40AM;
JOHNSON COUNTY AUDITOR TEL:319-356-6086
319 356 6086i 3193565009;U 1
Jan 06,93 8:27 No.004 P.Ol/02
JOll11""11 C:oWII)'
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BOARD OF SUPERVISORS
Patricia A. Meade, Chairperson
106 Bolkcom
Charles D. Duffy
StephenP. Lacina
Betty Ockenfels
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January 7, 1993
FORMAL MEETING
Agenda
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1. Call to order 9:00 a.m.
2, Aclion re: claims
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3. Action re: mlniItes
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4, Action re: payroll authorizations
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5. Business from the County Auditor.
a) Action re: permits
b) Action re: reports
c) Discussion/action re: resolution accepting the cash count at the
offices of the Ambulance and Treasurer.
d) Other
6. Busincss from the County Attorney,
a) Report/action re: intcrn cost reimbursement ccrtification,
b) Report ro: other items,
7. Business from the Ambulance Director,
a) Executive Session re: Ambulance Director evaluation/discussion,
b) Other
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JOHNSON COUNTY AUDITOR TEL:319-356-6086
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3~; 356 o0a6~ 3193565009;~ 2
Jan 06,93 8:27 No.004 P.02/02
Agelida 1-7-93
Pug(' 2
8, Business from the Board of Supervisors.
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a) Resolution re: right-of-way assurance statement/action. .
b) Resolution authorizing the County Engineer to act on behalf of the
Board of Supervisors ro: farm-to-market construction
projects/action,
c) Resolution re: authorizing IDOT to hold Jettings on farm-to-market
projects/action.
d) Resolution re: closing of roads/action.
e) Action re: 'approval of belat~ Homestead Tax Credit claims for
county parcels,
f) Action co: . approval of belated 1991 Ho~estead Tax Credit claims
for city parcels.
g) Action ro: approval of out-oC-county con,tract for client # A245 ,
h) Action re: designation of official newspapers of Johnson County,
i) Action re: appointment of Supervisors to various Committees,
Boar~s, and COll1ll1issions.
j) Other
k) Discussion/action ce: Compensation Board's recommendation for
elected officials' FY '94 salary (Discussion/action to be on January
, 12, 1994), ,
9, Adjourn to Informal meeUng.
10. Inquiries and rep9rts from the public.
11. Adjournment.
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Jdn uo,~~ 15:21 No.007 p,Ol/02
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Jllhn:llIn C(lunly
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BOARD OF SUPERVISORS
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Patricia A. Meade, Chairperson
Joe. Bolkcom
Charles D. Duffy
Stephen p, Lacina
Belly Ockenfels
January U, 1993
INFORMAL MEE'rING
Agenda
j. Call to order 9:00 a.m.
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2, Review of the minutes.
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3.' Business from the Planning Assistant.
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a) Oiscussion re: public hearing on Summit Hills,
.b) Other
4, Business from Jnel. Lipovac, Labor Consultant re:
negotiations/discussion.
labor
s. Business from the County Engineer.
a) Discussion re: letting bids for salt storage building.
b) Other
6. Business from ,the Bonrd of Supervisors.
a) Discussion re: raising deposit levels at area banks,
b) Discussion re: Comp~nsatjon Board's recommendation for salaries
of elected officials.
c) , Discussion ee: budgets,
d) Reports
e) Other
m SOUTH DUBUQue s'r, P.O, BOX 1350 IOWA CITY, IOWA 52244.1350
TEL: (319) 356-(;000
FAX: (319) 356.6086
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Rev B~:XEROX TELEeOPJER 7011 ; 1- 8-93 3:36PM I
lHNSON COUNTY AUDITOR TEL:319-356-6086
319 356 6086~ 3193565009;" 2
Jan 08,93 15:22 No.OO? P.02/02
Agclldlll.12-93
Ilagl! 2
7, Department RC,1d Meeting.
a) Discussion re: Americans wilh Disabilities Act.
b) Discussion Te: informal meetings.
c) Other
8, Discussion from the. public.
9. Recess.
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City of Iowa City
MEMORANDUM
DATE: January 12, 1993
,
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk t-vt
RE: Meeting Schedule for 1993
1993
JANUARY APRIL JULY OCTOBER
S M T II' T F SSM T II' T F SSM T II' T F SSM T II' T F S
12 12J 12J 12
J 4 ~ ^ 7 ,v ~ 4 , 10 7 II ~ /II 4 ~ (fi) 7 ,v 'I /II 1 4 ~ 10 7 /I ~
III II 12 11 U IS M II 12@ U IS M 17 II 12 IJ H IS U, J7 /II 11@IJ U IS M
17 I,V (jj)211 21 22 2J III I~ 211 21 222124 I,V l'I@21 22 2J 24 Ii I,V 1'1211 21 22 2J
242' 2^ 27 211 2~ ](I 2~ 2^@211 2q 111 2~ 210 27211 2'1 111 JI 24 2'@2i 211 2~ JII
JI JI
FEB/WARY
MAY
AU(;U,~T
NOVEAI/JER
S M T II' T F SSM T II' T F S StitT II' T F SSM T II' T F S
I(j)J4'6 112a:H~6i 12J456
7 II ~ /() II 12 JJ 2 J 4' ~ 10 i' II ,v ~ /II II 12 /J N 7 ,v (!j) /II II 12 /J
H 15 M 17 III I~ 20 9 1II@ 12 /J H I' IS /(, (j]) III 1'1 211 21 U H I^ 17 III I~ 211
21 22@ 24 2~ 210 27 M 17 I,V 1'1 211 21 22 22 21 24 2~ 21, 27 211 21 22 @24 2~ 2^ 27
211 2J U@21' 27 2,V 2'1 2~ w@ 2,V 2'1 JI/
1II 11
MARCH JUNE SEPTEMBER DECEMBER
S M T \I' T FS S !of T \I' T f" SSM T \I' T F S StitT II' T F S
I(i)J456 12141 12J4 1214
7 II 'I/()11 12 JJ 6 i (jj) 'I/()11 12 ~ I, 7 II 'I /II II I 10 (j) II ~ III II
H H @ 17 I,V I~ 2/1 /1 ,., " 16 17 I,V 1'1 12 /1 @ II 110 17 I,V 12 11 H II 16 17 III
21 22 21 U 21 210 27 211 21 @21 21 ,?I 21. I~ 211 21 22 21 24 2~ 1'1 .211eJ]) 22 21 2~ 21
2/1 2'1(jjj) lJ 27 211 2'1 JII 210 27 @2~ JII 210 .?7 2/1 2'1 W JI
cc: Department Directors
Media
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CITY MANAGER REVIEW
BUDGET REDUCTIONS FROM PROPOSALS
FY94 , ,
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PROGRAM ADJUSTMENT
City Council
Miscellaneous -800
City Clerk
Document Retrieval -30,000
Part-time (Registry) -1,200
City Attorney
Document Retrieval -43,000
City Manager
labor negotiation -6,000
Human Relations
Recruitment .8,000
Finance Administration
Miscellaneous -1,000
i. Central Procurement
Office Equipment -2,500
Travel and Training .1,410
Document Services
Miscellaneous -1,700
Data Processing
Purchased program assistance -6,600
Computer upgrade. software -10,000
Civil Rights
Travel and Training -1,000
Planning Administration
Streetscape study - South of
Buriington -10,000
Document Retrieval -23,395
Urban Planning
Historic Preservation Consultant -4,000
Graphics - River Corridor -1,200
Community Development
land acquisition -75,000
House moves/rehabilitation -55,000
Economic Development
legal services, appraisals -5.000
Engineering
New engineer's position -40,363
Furniture -770
Data processing equipment -4,500
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PROGRAM
ADJUSTMENT
Central Business District Maintenance
Snow removal/maintenance
equipment -25,940
Materials, supplies -1,505
Energy Conservation
New part. time position -8,500
Police Administration
New clerical position -29,4 76
Travel and training -1,000
Police Patrol
New CSO position -30,289
New Sergeant position -51,900
New sirens -5,500
Furniture -820
Police Records
New clerical position -28,260
New CSO position -30,289
Bar code system - property room -14,000
Emergency Communication
New dispatcher position '31,472
Rre
Periodicals, books, materials -1,189
Equipment replacement -100,000
Replace draperies #2 -1,000
Data processing equipment -6,000
Animal Control
Travel and training
(animal control academy) -1,750
Data processing equipment -1,500
Housing and Inspection Services
Administration
Document retrieval -37,321
Computer llpgrade -2,500
Building Inspection
Part-time employee -4,220
FAX machine -1,69B
Housing Inspection
New Inspector position -34,991
Office equipment -4,715
Traffic Engineering -29,664
New position
Forestry
New position -2B,428
Parks
Equipment replacement -4,900
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PROGRAM
Senior Center
New positions ,
Travel and training
, Renovation work at Center
Additional parking
Equipment
Airport
New snow removal equipment
Transit
Bus replacement
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ADJUSTMENT
.64,000
-1,000
-10.000
.52,000
-3,080
.16,500
-65,000
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CAPITAL PROJECTS THROUGH YEAR 2000
WASTEWATER
Wastewater Treatment to Remove Ammonia
South River Corridor Interceptor Sewer (connect two plants)
Peninsula Sewer and Lift Station
Westslde Trunk Sewer
Northwest Trunk Sewer
Aber Avenue Sewer Extension
Highlander Area Lift Station and Sewer Extension
Trickling Filler Rehabilitation
North Plant Renovation
Correct Surcharge Problem
Malden Lane Sewer
Idyllwlld Area Sewer extension
South Plant Equalization Basin
North Plant Digester
Laboratory Instrumentation
South Plant Aeration Basin
North Plant Trickling Filler
$13,000,000
17,500,000
1,120,000
390,000
200,000
410,000
425,000
870,000
1,500,000
260,000
42,900
51,200
185,000
80,000
100,000
60,000
75,000
WATER
Construct a New Groundwater Treatment Plant and Renovate
existing Surface Water Treatment Plant
Construct a New Surface Water Treatment Plant
16,000,000
25,000,000
to $35,000,000
STREETS, HIGHWAYS AND BRIDGES
Southgate Ave Construction
EastWest Arterial
Highway 6 . Lakeside Dr. To Scott-Const
Scott Blvd Phase IV
Dodge SI. Paving
Melrose Ave. West Hlgh/Hwy 218
N. Dubuque St. Elevation
Woolf Ave. Improvements
Rohret Road Improvements
River Street Paving
Burlington/Gilbert Intersection
266,000
3,175,000
2,801,000
5,435,000
1,194,000
2,024,000
742,000
320,000
2,880,000
572,000
476,018
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South Sycamore PavIng 523,000
Taft Speedway/Callbria Ct. Paving 563,200
Signalization Projects 200,000
Summit SI. Bridge Reconstruction 806,000
Woolf Avenue Bridge Repairs 572,500
Pedestrian Bridge Over Hwy 6 618,500
Ror.hester Ave. Bridge Deck Replacement 261,000
Asphalt Resurfacing 250,000
PARKS AND RECREATION
Crandlc Park Bank Stabilization 30,000
Whispering Meadows Park Development 70,560
University Softball Complex - Lighting 135,000
Parks/Sports Complex 4,000,000
Court Hill Park Development 51,000
Benton SI. Park Development 65,000 .
.-,;
Parkland Development 110,000
Iowa River Trail-Burl to Iowa 29,730 '
South Site Soccer Fields 240,000
Napoleon Park Softball Fields 782,013
Rec Center Floor TIle Replacement 51,000
Hickory Hili Trail Development 65,000
Willow Creek Park. Off Street Parking 50,000
STORM SEWER
Storm Sewer Inventory 300,000
High SI. Storm Sewer Consl. 82,500
ShamrocklPelerson Storm Sewer 105,000
LANDFILL
FY94 Landfill ExpanSion 100,000
FY96 Landfill Expansion 1,320,000
Solid Waste Transfer Station 575,000
Purchase Additional Land ???
AIRPORT
Master Plan Renovation/Relocation 10,000,000
to 20,000,000 1~1
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PUBLIC BUILDINGS
Pollee Depl. . Upstairs Comp/etlon
Police Depl. . Locker Room Remodel
P.W. Office & Operations Building
243,400
236,800
2,067,000
DECADE OF 90'S MEMORANDUM
???
AMERICANS WITH DISABILITIES ACT
???
mg~budg9I1capproj,2000
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City of Iowa City
Strategic Planning
January 14, 1992
Summary
Report
, ,
Compiled by
Tim J, Shields
Institute of Publlc Affairs
The University of Iowa
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City of Iowa City
Strategic Planning
.
S15
On January 14, 1992, the Iowa City City CouncU held an infonnal
work session. In that session the councU focused on a number of
key areas as follows:
1 Teamwork Analysis
The council discussed at length issues associated with their ability to work
effectively as a team. Those discussions yielded several team agreements as
to methods and I or behavior. Moreover, the discussions provided an
opportunity for council members to "clear the air" on a number of key team
issues.
2. Goal Review
The council reviewed previously developed goals and discussed the major
accomplishments of the last two years.
3. Strategic Issue Analysis
The council reviewed an extensive list of pending andlor potential strategic
issues facing the city in the next few years. This process allowed the group
to share views and perspectives on those issues of overriding strategic
interest.
/3a
City of Iowa City
Strategic Planning
4genda
1. Improve inter-personal relationships.
2. Implement long range planning (three. five years).
3. Change direction of the council/staff and implement a broader range of
options.
4. Define the role of the council (charter).
5. Identify issues and priorities
6. Develop consensus on strategic priorities.
7. Improve group dynamics and teamwork.
8. Establish direction over the next two years.
9. Define goals.
10. Discuss Implementation and monitOring.
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City of Iowa City
Strategic Planning
Potential Strategic Issues
gf the 1990's
1. Community Development Block Grants
2. Public safety and community
3. Industrial Park
4. Human service agencies
5. EcoI!omic development loan fund
6. Replacement of fire equipment
7. Location and construction of fire stations
8. Fire training faclllty
9. Science center
10. Parking ramps
11. South of Burlington policy
12. Water quality standards (mandate)
13. Sanitary sewer service (mandate)
14. Arts center
15. Capital expansion of library
16. Transit capital replacement
17. Transitl American Disabilities Act (mandate)
18. Mfordable housing initiative (mandate)
19. Parks and Recreation Department projects
20. Land filllmandatel
21. Refuse collection policy
22. Bridges
23. Street reconstruction
24. Civic Center expansion
25. Pollee flrlng range
26. Future staffing needs
27. Neighborhood integrity
28. Zoning changes
29. Envlrlinmentalissues
30. Cable television
31. Local option tax
32. Handgun ordinance
33. Definition of family
34. School safety
35. Public safety
36. Update subdivision regulations
37. Stonn water regulations (mandate)
38. Youth
39. Alternative financing
40. American Dlsabillties Act compliance
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City' of Iowa City
Strategic Planning
Team Agreements
Decision AnaIvsis Methods
AGREEMENTS
1) The team agreed to, when appropriate. implement a broader menu of
poliey Options for council consideration and discussion..
2) The team agreed that council input should be placed toward the front
end of the decision process..
3) The team agreed to reserve this extended process for key policy areas,
(i.e., selectively decide when to use this approach).
Infonnal Communication
AGREEMENTS
1) The team agreed to use one. on. one telephone calls.
2) The team agreed to periodically use off weeks for team discussion and
focus sessions.
3. The team agreed to use personal feedback constructively and on a timely
basis.
CouncD Role
AGREEMENTS
1) The team agreed to reduce or, preferably, eliminate, inappropriate
council involvement in administration.
2) The team agreed that when council members possessed professional
expertise on pending issues that infonnation should be funneled
through the city manager.
lntemersonal Relations
AGREEMENTS
1) The team agreed to reduce, or ellminate, "rudeness".
2) The team agreed to avoid bringing surprises to the council meetings.
Other Team Issues Discussed
1) Voting
2) Public criticism of fellow council members
3) Value differences
, 4) Meeting management
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CAPITAL BUDGET PROJECT REVIEW CRITERIA
, . A mandate, that is where there is no choice for the City with respect to the provision
of a required capital expense to meet some federal or state law or regulation, such as
the treatment of ammonia and a new water supply treatment system.
2. A mandate by community choice such as expressed through referendum. This would
also include actions by othar governments, such as the location of a new school and
the associated city costs in providing for public infrastructure to serva that school.
3. There is interest group criteria, that is those thet may be of narrow interest group,
such as a new pa~in a neighborhood, or a community-wide interest.group, such as
the provision of a new water system. Interest groups, particularly those that are
considered narrow, also present locational issues, such as the effect of the project on
the surrounding environment, traffic, etc.
4. Will there be state or federal monies made available, are those monies available now
(proposed economic stimulus program by the federal government), in the future, do we
anticipete such a program and should we prepare projects accordingly, or do we simpiy
wait and see.
5. Would the capital project further some City goal? If so, what is the goal and where
is that goal supported and substantiated, as in the Comprehensive Plan, Arteriel Street
Plan, etc.
6. Would the capitel project cause something to occur rather than reacting to a decision,
such as the extension of water and sewer lines, construction of streets In an
undeveloped neighborhood? Will the project precipitate a need/demand for subsequent
projects?
7. Is the project representative of some safety concern and thereby extends and/or
exposes the City to potential liability? Is it part of your general consideration of health,
safety and welfare responsibilities as an elected officiel?
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8. Will the project affect the operating budget and, if so, what fund? When you
construct a capital project such as a new street, the City assumes the responsibility
for snow removal, maintenance, street sweeping, street lighting, etc. What might be
other interest group factors affecting a capital project, such as motoring public issues,
pedestrien, neighborhood interests, etc.
9. Is this capital project a less costly alternative to some other capital proposal. If we
were to widen streets and thereby improve traffic flow would we in effect provide for
increased safety response capability and thereby lessen the need for another safety
expense (a new fire station). Oftentimes these alternatives do run headlong into
conflicts.
10. Is the capital project a long-standing commitment such as our annual $200,000-
$250,000 per year for asphalt resurfacing or will it become such a commitement? A
newer commitment is the fact that we will attempt to replace our brick streets with
brick es much as possible. Our program of curb cuts, now affected by ADA rule
changes, also represent such a commitment.
11. Through capital improvement initiatives we fulfill and often establish new goals:
a. A new park - this new park can create a sense of community in a particular
portion of our city, fulfill a need such as reflected by en open space plan,
chenge reverse demographics, and create other issues, such as additionel
traffic, programming by the Parks & Recreation Department, policing, etc.
b. An industrial perk - this project would creete employment opportunities, does
it provide for a competitive advantage or does it represent our need to
overcome e disadvantage.
c. Branch library - this can be called a community-wide issue although of narrow
interest in that it will be located in a specific neighborhood and thereby change
traffic patterns and volumes. It will also lessen traffic and other issues
associated with other facilities, such as tha downtown library. The same
principal would apply to a fire station.
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WOOLF AVENUE AND WOOLF AVENU~ BRIDGE
1. Current position on the state prlorlty list.
2. This becomes a priority capital project when it Is determined that safety may be
compromised.
3. A substantial opportunity exists to secure state financial ald.
4. In the event of some type of disaster (damage to the bridge superstructure), can the City
proceed with bridge repair within existing resources - yes.
5. The brldge can be repaired without Incurring the expense of reconstruction for Woolf
Avenue Street work.
6. Interest groups - motorlng public, pedestrian, neighborhood interest, and no other new
interests are created through the roconstructlon of this project.
7. The facilities In question are important for public safety access to emergency facilities
(nearby hospitals) and a major community employer (University of Iowa).
8. The project wlli have an effect upon the operating bUdget (road use tax - street
maintenance) in a favorable fashion in that It should require less maintenance expense.
All other routine street maintenance expenses will likely experience no change due to this
projeot.
9. Do you proceed with bridge design and Its expense and await state aid?
10. Is this particular capital facility likely to be replaced, repaired or rehabilitated In some
fashion during the period up to the year 2000, a tlmeframe we have established for review
of our capital budget.
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11. If we were to postpone the street project and/or bridge project and thereby lose potential
for state aid, could It be financed from existing operations or does debt remain a
necessa~expense?
12. Is this project substantiated by some community plan - In the case of this project It
represents maintenance of a part of existing streets network.
13. Is the closure, the no repair option a likely alternative?
14. The neighborhood expectation as we now know It Is for aesthetics and general public
safety.
15. The bridge was originally constructed in
In
and the roadway was last resurfaced
Project Budget
Bridge $572,500 (State Aide @ 80%) = 458,000
114,000
Street 320.000
, :
$892,500 City Cost 114,000
320,000
~434,000
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RECEPTIONIST/CLERK TYPIST
New Positfon
1. Answer telephone, take messages, provide Information and relerralln person or by phone to
the general public, visitors, and participants, This involves an annual monthly average of 341
phonecaJls per month NOT INCLUDING QUESTIONS ABOUT THE CENTER AND ITS PROGRAMS.
2. Malllnlormatlon packets about The Center as requested to people new to the Iowa City area,
those planning, to move to Iowa City, and prolesslonals Interested In The Center.
3, Register participants lor classes/activities, take money, wrlle receipts,
4. Take $ A Month Club contrlbullons, write receipts,
5. Hand out keys to MRP, Eldercraft Shop, meter reader, exterminator, elevator man, Boggs,
scrv, Embroldere(s Guild, Audito(s office, one time users.
6. Put new magazines In lolders in the Lobby. Remove old ones and dlstobute on other floors.
7. Process incoming mall, route mall to different agenCies and staff, and receive dellveoes lor
all agencies in the building and staff.
8. Prepare all mailings. Council of. Elders, Senior Center Commission packets, press releases,
letters and memos to HosUGuldes, Eldercraft Shop clerks, manager, and consignors, Garden
Goodness, Pool Players, Holiday Bazaar volunteers and consignors, data entry update mailings,
etc.
9. THE POST mailing duties: Keep all out 01 county labels up to date, copy all these on mailing
labels, take names and addresses 01 people who wish to get THE POST for the volunteer who
updates the mailing list lor Johnson County, mall updates to Heritage Agency once a month,
notify Heritage when labels are needed, prepare labels lor POST mailers, notify labelers by
mall 01 date 01 POST mailing, prepare paper worn lor Post Office for bulk malllng 01 THE POST,
type labels lor all of those wishing to receive THE POST each month that did not get on the
, update.
10. Update all mailing lists anytime anyone moves, dies, etc.
11, Go to the Civic Center twice dally to take and bring back mall, etc,
12. Write Individual thank you notes/letters to everyone who gives something to the Center
each month. Keep list lor THE POST article.
13. Maintenance of publicity clippings file,
14, Preparation of guest book for special events,
/j3
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SENIOR CENTER SENIOR CLERK TYPIST. NEW
1. Pay all bills at least monthly. twice monthly If time allows.
2, Check stamps, coffee and office supplies. Order any supplies that are needed for various
activity groups. woodshop, ceramics, Golf Room, Voices of Experience, etc.
3, Write SORs on request, purchase requisitions, check requests, petty cash receipts, etc.
4. Get bids for maintenance supplies, coffee supplies, and equipment. Keep track of
maintenance usage annually,
5. Secure gambling license, file report and pay taxes.
6. Do payroll records and pick up pay Checks.
7. See that copy machines have paper, dry ink, sumps as needed and typewriters have ribbons,
Call repair man as needed,
8. Train and supervise Green Thumb worker and 5 volunteer receptionists,
9. Take minutes and write for Senior Center Commission monthly meetings.
10. Prepare monthly statistics report for Coordinator and Commission,
11. Assist Coordinator with budget.
12, Counl coffee money, stamp money, class/activity fees, $ A Month Club, Memorials, gifts,
and depostt.
13, Maintain Gift Fund; make quarterly reports for Coordinator and SC Commission,
14. Keep track of all monies within the Gift Fund - Voices of Experience, Pool Room Fund, Golf
Room, Dance Fund. Deposit their money and pay their bills.
15, Schedule appointments for coordinator when she Is not ablti to do so.
16. Assist coordinator with correspondence, phoning, mailings, etc.
17. Attend weekly staff meetings.
18, Maintain a variety of files for the Center.
19. Do any typing, mailing, and phoning requested by the Coordinator, Volunteer Specialist, and
Program Specialist,
20. Coordinate dally calendar of events video display with Document Services and Cable TV,
21, Do printed monthly calendar for THE POST and public,
22, Write articles for THE POST. Macular Degeneration Support Group, Movies, and $ A
Month Club.
. 'I
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143
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23, Schedule monthly city commission meetings which are held in our building,
24. Schedule monthly room assignments for classes, special events, ete,
25, Write allleacher correspondence and confinnation letters.
26, Send teacher contracts.
27. Order books and supplies for teachers/pick up,
28. Hire, train, and supervise work study student who works as reeeWonlst or for the
program specialist.
29. Set up class registration sheets.
30, General correspondence (thank yous, etc,) for Program Specialist
31. Monthly volunteer hours for statistical report for Program Specialist,
32. Prepare table placards and bulletin boards for monthly actlvllies,
33, Pick up refreshments for special programs,
34. Set up refreshment/registration tables for events.
SS. Coordinate set up of rooms for classes and events with Maintenance Worker,
36. Coordinate all audlolvlsual needs for classes, program, events with Malntenence Worker.
37, Assist In evaluating events,
38. Production 01 Course catalogue.
39. Send research applications, schedule rooms, etc. for persons doing research at the Cenler.
40. Work with and support efforts of all work study students, volunteelS, sec, COE, scrv, and
grant writers working at The Center.
41, Maintain good working relationships with all agencies In the bUilding and at the Civic
Center,
42. Make Independent decisions In the absence of Ihe coordlnalor. v~unteer specialist, and
program specialist.
43, Type up and help maintenance worker In wrlllng duties/Job descnptlon lor the 1/2 time
maintenance worker.
44, Work with the data entry/participant computer data volunteers to update and back up data
on computer, Teach data entry coordinator new back up program,
A_- lib.IHliIi1JIiiiI(il:J:i1.Q.~ir"'-!l! --D............_....._~- "-_"_l""'._~
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SENIOR CENTER CLERK TYPIST
Present
A. Receptionist
1. Answer telephone, take messages, provide Information and referral In person and by phone
to vlskors and partlqlpants. This Involves an annual mon thly average of 341 phoone calls per
month NOT INCLUDING QUESTIONS ABOUT THE CENTER AND ITS PROGRAMS.
2. Mall Information packets about The Center as requested to people new to the Iowa City area,
those planning to move to Iowa City, and professionals and others Interested In The Center.
3. Register partlcpants for classesfactivities, take money, write receipts.
4, Take $ A Month Club contributions, write receipts,
5. Hand out keys to AARP, Eldercraft Shop, meter reader, bug man, elevator man, Boggs, SCTV,
Embroldere(s Guild, Audito(s Office, one time users.
6. Put new magazines In folders In the Lobby. Remove old ones and distribute on other floors,
7, Process Incoming mall, route mall to different agencies and staff, and receive deliveries for
all agencies in the building and staff.
B. Write temporary parklng permits for Linn Street for younger volunteers, Boggs, and other
workmen who need parking places.
B. CLERICAL
1. PREPARE ALL MAILINGS: Council of Elders and SC Commission packets, press releases,
1
letters and memos to Host/Guides, Eldercraft Shop clerks, managers, and consignors, Garden
Goodness, Pool Players, Holiday Bazaar volunteers and consignors, data entry update mailings,
and 11 other volunteer programs.
2. THE POST mailing duties: Keep all out of county labels up to date; copy all of these lists on
labels, take names and addresses of people who wish to get THE POST for the volunteer who
updates the mailing list for Johnson County residents: mall updates to Heritage Agency once a
month: notify Heritage when labels are needed: prepare labels for POST labelers; notify
labelers by mall of date of POST mailing; prepare paper work for Post Office for bulk mailing of
THE POST; type labels for all of those wishing to receive THE POST each month thai did not get on
the update.
3. Update all mailing lists anytime anyone moves, dies, etc,
4, Type monthly labels for Art Exhibit and attach to paintings.
5. Go to the Civic Center twice dally to take and bring back mail, etc.
6. Write Individual thank you notesfletters to everyone who gives something to the Center
every month. Keep list of donors for THE POST,
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C, OFFICE MANAGER
1. Check stamps, coffee and office supplies, Order any supplies that are needed for various
activity groups. woods hop, ceramics, golf room, Voices of Experience, etc.
2. Pay all bills alleast monthly.twice monthly If time allows.
3. Write SORs on request, purchase requisitions, check requests, pelly cash receipts, etc,
4. Get bids for maintenance supplies, coffee supplies, and equipment. Keep track of
maintenance usage annually,
5. Secure gambling license, file report and pay taxes,
6, Do payroll records and pick up pay checks.
7. See that copy machines have paper, dry Ink, sumps as needed, and typewriters have ribbons.
Call repair man when needed.
B, Train and supervise Green Thumb and 5 volunteer receptionists who work 32 .40 hours a
week.
0, SECRETARY
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1. Take minutes for Senior Center Commission monthly meetings and write them.
2. Prepare final statistics report for Coordinator and SC Commission.
3. Assist Coordinator with budget.
4. Assist with fund raisers (ICCT and Quilt Raffle) and volunteer dinner.
5. Count coffee money, stamp money, class/actlvhy fees, $ A Month Club, memorials, gifts and
deposit money.
6. Maintain Gift Fund: make quarterly reports for Coordinator arid Senior Center Commission.
7. Keep track of all other monies within the Gift Fund. Voices of experience, Pool Room, Golf
Fund, Dance Fund. Pay their bills.
B. Schedule appointments for coordinator when she Is not here to do so.
9, Assist Coordinator with correspondence,
10. Supervise POST mailing In volunteer specialist's absence,
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11. Attend weekly staff meetings.
12. ,Maintain a variety of files for The Center,
13. Do any typing, mailing, and phoning requested by the Coordinator, Volunteer Specialist, and
Program Specialist.
14. Coordinate dally calendar of events on new computer system with Document Services and
Cable TV.
15. Do printed monthly calendar lor THE POST, public, and staff.
16. Write monthly articles lor THE POST - Macular Degeneration Support Group, Movies, and
$ A Month Club.
17, Schedule monthly cny commission meetings which are held in our building.
18. Schedule rooms alter calendar 15 set.
19. Schedule/juggle rooms after June gives me addnlons to Ihe calendar and Susan sets her '
dates.
20. Send research applications, schedule rooms, etc. for persons doing research at The Center.
21. Work wnh and support efforts of work study students, 500 + volunteers. SCC. CaE, SCTV,
Grant writers. '
22, Maintain good working relationships wllh all agencies in the building and at tile Civic
CentElr.
23, Type up and help maintenance worker In writing duties for the 1/2 time maintenance
worker, '
24. Work with the data entry/panlcipant computer data volunteer to update and back up data on
the computer. Teach data entry coordinator new back up program.
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PROGRAM SPECIALIST - PRESENT
FORWARD
The Program specialist is responsible for planning, developing,
coordinating and executing the center programs and activities in
the following categories:
1. ONGOING PROGRAMS AND ACTIVITIES
# per year: 14 GROUPS MEETING WEEKLY, BIWEEKLY & MONTHLY
Inclusions: Four Seasons Nature Club, Pool League, sports
Forum, Euchre, cribbage, Bridge Clubs, Ceramics,
Woodworking, Lapidary, Photo Club, Writing Club,
Voices of Experience, Bowling, Dances
2. WORKSHOPS
# per year: 19 SCHEDULED TO DATE (6 MORE TO BE ADDED)
Inclusions: sweatshirt decorating(2), jewelry(2),flower
arranging(3), ceramic basket making(3), bread
baking(2), cooking decorating(l), ice cream making
antiques, gift wrapping, senior law issues, consumer
tips, fraud
3. CLASSES
# per year: 37 TYPES, 645 CLASS MEETINGS SCHEDULED TO DATE
Inclusions: oils (32) ; watercolors (32) ; open studio( 16 ).;
Drawing(6), Calligraphy(6), Chinese Brush stroke ( 16)
,writing ( 8): Photography ( 6); MusicalS (4); Classical
Jazz(4); Westerns(3); Joffrey'Ballet(l): Radio(4);
sewing(3), Chair Caning (24). Nutrition(S), Invest-
ments(2); Fitness(all classes-330); computer(96);
Editing(6); writing(8); River(Lit)(8); Truman(l);
American woman(lit) (4); King Arthur (3); New
Family(4); New Dimensions(2); Dr. Anderson (1); Home
Safety (l):Geneology(l); Ships(l).
(Lit) (4);
4. PROGRAM'PARTNERSHIPS
# per year: 17 PARTNERSHIPS; APPROXIMATELY 50 PROGRAMS
Inclusions: Visiting Nurse Association, UI School of Music,
Senior Peer counseling, MidEastern community Mental
Health IUI Arts outreach; Emma Goldman CLinicI
ERA I Latin American Studies; UICredit Union;UI
Hospitals Nutrition Deptl Johnson County Extension
Service, UI college of Medicinel preucil School of
Music; Iowa city Community Theatre; Riverside
Theatre, UI Athletic Department;College of Nursing
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5, SPECIAL EVENTS
# per year: 47
Inclusions: Women's History Month(4);l Fabulous Friday Music &
Art Exhibits(12); Fabulous Friday Travelogues(12);
Grant generated programs(2); Science ctr. Grand-
parents Night (1); Nile Kinnick Celebration(1);
CelebratingI.c. Gifted and Talented Adults(6);
Super Sunday Political Forum(l); Emma Go~dman
Exhibit & Lecture(2); Fabulous Friday Lectures
(6) .
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GENERAL TASKS: PROGRAM SPECIALIST
Program Planning
Activity Planning
Meeting with other groups for joint programming
Special Event Planning
Outreach: Speaking to service groups
Prep Articles, POST
Coordinating with SCTV
Design and Write Course Catalogue
Coordinating with" From the Mezzanine"
Teacher Recruitment
Planning with Coordinators, outside programmers
Coordinating Ambassador program with CoE
Coordinate with in-house staff
Prep general marketing strategies
Prep news releases
Inroduce Speakers
Monitor Classes/events
Teacher Orientation
*Teacher correspondence/Confirmation Letters
*Teacher Contracts
*Ordering/picking up books/supplies for teachers
*Hire/train/supervise work-study
*Coordinate w/in-house staff
*Monthly room ~chedules/assignments
*Setup class registrations
*General correspondence(thank yous, etc)
*Monthly statistics
*Preparation guest book
*Maintenance of clippings file*
*Prep table placards
*Prep bulletin board
*Pick up refreshments for special programs
*Setup refreshment/registration table for events
*Coordinate setup for each week with custodian
*Coordinate audiovisual needs with custodian
*Assist in evaluating events
*Production course catalogue
* THESE TASKS PRESENTLY DONE BY THE PROGRAM SPECIALIST WOULD BE
DONE BY THE SENIOR CLERK-TYPIST IS A CLERK-TYPIST IS .HIRED.
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ASlISTANT VOLUNTEER SPEC [All ST DUTIES AND RESPONSIBILITIES
-assist with volunteer recruitment, interviewing, placement, orientation and'
training, and recognition
-perform follow-up interviews with volunteers to see if volunteer understands
role, duties and is satisfied with placement
- assist with development and maintenance of job descriptions
-assist with writing articles for POST and other PR as needed
-gather and compile statistics on the following volunteer programs: host/guide
trips & tours, quilters, volunteer receptionists, sctv, dance committee, data
entry, library and garden goodness market
-assist with planning/offering regular refresher training sessions
-maintain mailing/phone lists
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-assist with ,written/oral communication to volunteers and/or community groups
that lend support to our volunteer programs
-assume responsibility for the coordination of the host/guide program which may
include but is not limited to: recruitment, training, scheduling of volunteers,
offering regular refresher training sessions, sending monthly memo's to volun-
teers informing them of important events, facts they need to know in the up-
coming month, as well as any procedural changes that have occured
-assume responsibility for the coordination of the garden goodness program which
includes all aspects of recruitment, training and scheduling of volunteers and
and related operational tasks
-assume responsibility for the coordination of the Senior Center library and the
Third Age library
-provide support to the dance committee when in existence
.with the volunteer speci a 1 i st, deve 1 op and ma i nta in vo l'JOteer manual and other
program specific training manuals
-assist with fundraising activities and special events
-assist with all aspects of coordination of the Holiday Bazaar
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