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HomeMy WebLinkAbout1993-01-19 Bd Comm minutes , ~ -- .".-.--- -. .. ~1'I- ...., ~--- """-r ,...,-- - '~r-- ._. -,.~ _ ........ - ... ---w'" -.-. - -..... .'"' J~~ ";"':"i7':, ,:~:iID,.: :"l~' ::<::;,:,'.." "::'..., "', ,: ,,",":'':::' t), ',~.~,., J~f~:;..;' ':\~.. :', t~ ',: :.~( '.'_< ;,"' , ",<1 ':,....;... .' :\. :"..'.!' MINUTES BOARD OF ADJUSTMENT DECEMBER 9, 1992.4:30 P.M. , CIVIC CENTER COUNCIL CHAMBERS lli"""'~ .;.~-;;, ~ ",~.l 1::.11;.,1 :1(l I; ,- :' ~':'.' ?! ? J I ~ ~''';I_=i.=J:.1;;L..4:':;I..~'~I~ I Su~jo~~ tv Ap~;o\ial i MEMBERS PRESENT: Larry Baker, Ernie Galer, Catherlne Johnson, John Pelton, Rich Vogelzang None MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Rockwell, Bormann, Hudson Dick Parrott, liter Bakkal, John Bauer, Gary Appleby CALL TO ORDER: Pelton called the meeting to order at 4:31 p.m. CONSIDERATION OF THE MINUTES OF NOVEMBER 12. 1992: MOTION: Johnson moved to approve the mInutes of the November 12, 1992, meeting. Baker seconded the motion. The motion carried on a 4-0 vote. (Vogelzang arrived at 4:35 p.m.) SPECIAL EXCEPTION ITEMS: 1. EXC92.000B. Public hearlng on a request submitted by Dick Parrott, on behalf of property owner Bruce Glasgow, for a six month extension of a June 10, 1992, special exception approval by the Board of Adjuslmentto permit a dental office use In the CN.1 zone for property located at 21 09 Rochester Avenue. Rockwell stated that the Board was not being asked to review Its orlglnal decision, but to evaluate the request submitted by Dick Parrott asking for a six month extension. PUBLIC DISCUSSION: In response to a question from Pelton, Dick Parrott, applicant, stated that after the special exception was granted In June, Bruce Glasgow submitted a subdivision application. There was dIsagreement with City staff on what was required, because the land had apparently been subdivided before when Dan's Short Stop was built. Parrott stated that the process was delayed quite awhile unUl the subdivision Issues were resolved. Parrott commented that the City Council would vote on the final plat on December 15, 1992. Parrott asked that the Board extend the special expeptlon. He planned to start construction of the dental office as soon as the weather would allow. 13~ --. -. I .... ~, '. "',' 'e:' '_~_ \, I .. ", '. ",' ". . . '" r " -', '..... ...'....' 'I ",..,', " 'tEl' tH'" .'t " ~ ' , " ,. , "." , I r , .' .: ""';" ' ~... . '." ' ..' . . , ,I " ,,' ~ 'I' 'r" ., J, "', '. . ",' , ",' " ' ""'Ie'" ,,"', ,'..,', t ~ ,(. " J .' I ' . -. " " " .,. ." , I..',,:,".,. ,;..".,.()~:;. "':w",'''', ~'\:"'.I ',,', ','.':., : ",', ,:~r Board of Adjustment December 9, 1992 Page 2 BOARD DISCUSSION: Baker asked RQckwelllf extensions were usual. Rockwell replied yes, that the only time the Board had questioned such a request was when someone carne back time after time asking for extensions without good cause. Bormann stated that the City Attorney's office was Involved with determining how the subdivision should be handled. She said that Parrott was not responsible for the delay. MOTION: Johnson moved to approve EXC92.0008. a request submitted by Dick , Parrott, on behalf of property owner Bruce Glasgow, for a six month extension of a June 10, 1992, special exception approval by the Board of Adjustment to Ilermlt a dental office use In the CN.1 zone for property located at 2109 Rochester Avenue. Pelton seconded the motion. The motion carried on a 5.0 vote. 2. EXC92.0031. Public hearing on a request submitted by liter Bakkal and Zeynep Denizcl Bakkal for a special exception to reduce the off-street parking requirements for property located In the CB-2 zone at 25 N. Van Buren Street. Rockwell reviewed the staff report dated December 9, 1992. Staff recommended that EXC92.0031. a special exception request to permit a 50% reduction of off-street parking spaces from nine or ten spaces to five spaces for property located at 25 N. Van Buren Street be denied. Baker asked about the extent of barn restoration that would be required before an occupancy permit would be Issued. Baker asked whether there would be a contract between the City and the owner specifying exactly which repairs were to be done. Rockwell responded that the letter from architect Sue Licht could be used as a guideline. Rockwell stated that Licht specified exactly what would have to be restored for the barn to be retained and have any value. She said that City staff could Inspect to ensure that , the box sill bearns had been replaced, the roof was sufficiently repaired and appropnate regrading had occurred before a certificate of occupancy was ISSUdd. Baker asked if Licht's opinion was sufficient to anticipate all of the problems In the architectural restoration of the barn. Rockwell felt that Licht had made a thorough assessment. Rockwell added that If the Board felt more comfortable with another opinion, staff could request that someone from the State Historic Society determine what would be required to preserve the hlstonc character of the barn. Johnson asked If the Board reduced the parking and the restaurant failed, could the property stili be used as a restaurant. Bormann responded that the special exception would be recorded with the property, and as long as the use was not changed or made mere Intense, the property could retain the restaurant use. Rockwell noted that If the use was discontinued for more than one year, the special exception would no longer be valid. 13&' , I y-.-- .. ~ ...----., ~- ..- r ,... T --, ,. -y - - - -r- -,.. - .,- -....".-.... :\"\' :J7l;,::::,';~tlI~ :,:':;.:.:~t7.,,:,",'::"::L,' .,'" ,1"',',:' ".',::,<;-:,', 11 ..l.J."'" ".,,',[..'" ",8' ,'"'' j, ,..,. \,.. '~"'J < I:'\'A",;~~ ,_' '. ,.~.',".,';..........t,,~.':, ,':._,",'. :.':'.'" _~~ 1, :~:. '.A.< Board of Adjustment December 9, 1992 Page 3 PUBLIC DISCUSSION: liter Bakkal, applicant, stated that he and his wife wished to open a health food restaurant, an environmentally-conscious operation respecting the right of everyone even remotely affected by It. He said they wished to save as many trees as possible and save the bam structure that was at least 130 years old. Bakkal stressed that he and his wife were not asking for special privileges as was Indicated In the staff report. He said they would not need more than five parking spaces and maybe not even that many, Bakkal said he had problems understanding the City staff's uncompromising position. He said each situation was different. The Bakkals felt they had a special situation. Bakkal expressed that his restaurant would not be the only restaurant In a CB.2 zone with reduced on,slte parking. Bakkal commented that the main source of clientele would be Mercy Hospital staff, University staff and students, and residents from surrounding dwellings .- all of whom would be I!kely to come to the restaurant on foot. He felt this Justified the reduction. He stated that a survey would be costly. Instead, he had made probability calculations to estimate the parking demand. Bakkal assumed that dinner clients would come from 5 p.m. to 9 p.m. He anticipated two tumovers of clientele with a total of 12 tables, three people to a table, taking one hour and 15 minutes to complete a meal. On peak days, such as Thursday, Friday, and Saturday, there could be a total of 72 people at the restaurant throughout an evening. He estimated that half of the clientele would arrive on foot. He said If clients were to drive, he assumed there would be three people per car on average. Bakkal thought the parking lot would be empty most of the time. Bal<kal stated that the parking problems In the area were long.term problems that were more the City's responsibility than attributable to what the Bakkals were proposing. He said that overall, the reduction was justified. Saving as many trees as possible and preserving a historical structure while providing the City with a unique establishment outweighed the merits of providing more than five parking spaces for the restaurant use. Johnson asked about parking for personnel. Bakkal responded that the employee parking was Included In the calculations for restaurant parking. Galer asked If Bakkal was Interested In using the bam or only In restoring the barn. Bakkal commented that he was Interested In restoring the barn. He had paid for Sue Licht's architectural services. In response to a question from Galer, Bakkal stated that his primary Interest was In saving the 130 year old barn. He said he would be willing to lose one tree, but he didn't want to lose the barn. Bakkal responded that if he could get a front yard modification, In addition to a 50 percent reduction In parking, he could keep the barn and the trees. He stated that he would be elated If the Board granted the special exceptions to make this possible. Responding to a question from Galer, Bakkal said that the restaurant needed to be open within the next six months. As a college professor making little money, It would be difficult to have the barn restored prior to opening the restaurant. Bakkal stated that he was willing to do what was necessary to stop further deterioration of the barn. Rockwell commented that If the Board was Inclined to reduce the required parking as a means of /3f1 . I ~~ - y------ - .....----.-...-rJ-.... r ,....... - T (~" ':,,;"'. .~. .\:'~",'_',:" ,,': .'.. ':. ',,..,,,d',: ,. ,',' I, , " tJ1I' "fB 'l" "LJ ,,' "",.. t;:>.,":" ~:~~:~ :; '~".:'t:~: >:'~;'~S1:',.:,',,::!:, :.':~,>> -':': .i:>:: :.':~; .. "'~' ~. I ....., " '... " ~\. _. . f . ,. ,\ ,.' , ," ). >' . \ I '. \" ."', . ," Board of Adjustment December 9, 1992 Page 4 saving the barn, then the Board should be assured that enough repairs were done to stop the deterioration of the barn. That was why staff would like to see Licht's list of repairs done prior to the certificate of occupancy being Issued. Rockwell commented that Bakkal had spoken about half of the restaurant customers arriving by foot. Thlrty.slx customers with three In each car would mean twelve parking spaces would be needed. Bakkal responded that five parking spaces would be sufficient within a four.hour period with three vehicles arriving per hour for a one hour and 15 minutes meal. John Bauer. owner of the dental office at15 N. Van Buren, commented that with the lack of parking available In the area, he thought the restaurant customers would use the parking spaces on his property directly across the alley from the proposed restaurant. He said he already had parking problems. He thought that hard feelings would result If restaurant customers had their cars ticketed or towed to maintain parking for h:s dental office customers. Pelton asked about the hours of operation of the dental office. Bauer responded that his office was open between 8 a.m. and 5 p.m., but he needed the spaces open at night for snow removal and maintenance. Johnson asked Bauer If problems had occurred before. Bauer stated he had had cars towed, but tried to warn and ticket cars first. He said patient parking signs are posted on the building. Bauer commented that he has nine parking spots, Including parking on the alley. Gary Appleby. Vlce.Presldent. Unlversltv of Iowa Credit Union, said he wanted to echo Bauer concerning parking problems. He stated the Credit Union has 20 employees who park In street metered parking on a dally basis. He said the office was open from 9 a.m. to 4:30 p.m., with drive up lanes open unt1l5:30 p.m. Appleby stressed the concern that currently congested parking areas would be faced with more difficulties In the future, If the Bakkals' request was granted. liter Bakkal responded to his neighbors stating that he was not pulling up a McDonalds. He just wanted to have a small cafe and he was willing to provide 5 spaces. He said he would tell customers to park on the street or In the municipal parking lot. BOARD DISCUSSION: Baker stated that Bakkal needed 9.4 parking places for the requested restaurant use. Baker asked If the owner could meet the parking requirement without a special exception, If the owner removed the trees and the barn. Rockwell responded no, because no more than eight parking spaces can be reaulred for the property and stili permit parking to occur along the alley. Pelton asked If the owner reduced the size of the restaurant, could this reduce the number of required parking spaces. Rockwell stated that this option had been discussed with the applicant. She said the applicant would like to have the use of the front porch for an outdoor ealing area. He had wanted an area for outdoor eating on the southeast corner of the lot, but parking needed to be provided there. The applicant felt he had /3(, __....n~. ..._-..: t ~""r _1"'_' 1...t!~..,..w.__M~MI.'''''''1IK1_ -~._~ .-.......- ..... ~ - -y-' - .. ~......... ~~':' :, "~it :', ',l'!J' " "i-" . I';' c>: ,; \:,,: , ,'" ". ': ,., I:;' ';:")4f;::_':::~::':":')~' 'i~\j,~i(:::'" ';' ,::::' ,',::": ',:,:,~:::;',':::~:,:, Board of Adjustment December 9, 1992 Page 5 compromised a great deal by limiting the outside eating area to the porch., Baker clarified that unless the owner reduced the size of the restaurant itself, there would be no way to open a restaurant without a special exception. Rockwell responded that Baker was correct. In response to a question by Pelton, Rockwell said that no neighbors had commented on the application since the last meeting, which Included a letter from the University of Iowa Credit Union and testimony by Larry Svoboda. Johnson commented that she was Impressed by Svoboda's testimony, especially concemlng the thrllatenlng phone calls and vandalism related to towing cars that were l1Iegally parked on his property. Johnson felt that If the Board did anything 10 extenuate that situation, It would create a serious Infringement on the rights of neighboring property owners. I Baker commented that one can always plant a tree, but he wondered If there was some way to preserve a seemingly historic structure and still get almost all the required parklng, possibly eight spaces. Rockwell reviewed a site plan which showed seven spaces. This plan would require a front yard modification. The barn would be retained, but the trees would need to be removed. Rockwell commented that there wasn't even enough room to the rear of the residence to provide angle parking and a one.way drive. Baker commented that even If the applicant could provide ten parking spaces, there would stili be problems with spillover parking. Bormann !!dvised the Board that they could change the percentage of the parking requirement reduction, but could reduce It by no more than 50 percent. Galer said that It seemed like a tough situation, but he felt the applicant should be required to have at least eight parking spaces. He commented that reducing the parking requirements to eight spaces represented a 20 percent reduction In the parking requirements. Rockwell commented that If the owner used the second floor for storage and did not use the front porch for outside eating, the applicant might be able to reduce the parklng requirement to eight spaces. Vogelzang commented that the alteration of property as proposed would negatively Impact the neighbors. He said that to have the least Impact on the neighbors meant that the greatest possible number of parklng spaces should be provided. Baker commented that he would vote no on the request for a 50 percent niductlon In parking requirements. The applicant was asked If he would accept less than a 50 percent reduction In the parking requirements. Bakkal responded no, because his goal was to save the trees and the barn. Pelton commented that based on the appllcant's last comments, he would vote no. Having no restaurant would save the trees and the barn and have less of an Impact on neighbors. Pelton commented that the applicant seemed to be trying to make a silk purse out of a sow's ear. There were too many ancillary Issues, such as the sewer system, the front yard modlllcation, the potential disruption of trees and the loss of a piece of history. It was way too high a price to pay. Pelton said the Zoning Ordinance would be undermined unless he voted no. Baker said he would go with a deferral If the applicant could come up with a plan to save the barn, but still provide eight spaces. Rockwell commented that staff had looked at /3f1 ___ __.~Iltr'~ ~.u..~.tl:!!J(_....._ ~_~_. -, ~"l'''''''''' 1IU'1"1l"f1.~,dIl;..,r11 -- ,., -- y-.- . .. -.-........-..- .....,. ~- """"--r- ;~;.:, 't~f;" ,':':~tb: ,,' 'l+,,;c:-:';LX":':~' ':,:'. ':: .:':': .,": ' , ::: l~ ::>,Lt,"';:'~~,<,:' ":I,...;,~,,') 'll'=~k; .. ",:', :: ': '\, \ '."', ::.: .':, Board of Adjustment December 9, 1992 Page 6 every possible permutation of the parking situation, and the most parking that could be provided while retaining the barn would be seven spaces. Rockwell reported that parking could not be permitted In the barn Itself unless the barn were moved ten feet to the north. This Is duo to an ordinance requirement for at least a ten foot distance between the alley and the side of the barn where people are backing out Into the alley. MOTION: Baker moved to approve EXC92-0031. a special exception to permit a 50 percent reduction of oil-street parking spaces from nine or ten spaces to five spaces for property located In the CB-2 zone at 25 N. Van Buren Street. Galer seconded the motion. Vole 0-5. motion denied. MOTION: Baker moved to deny EXC92.o031. a special exception to reduce the oil- street parking requirements by 50 percent for property located In the CB.2 zone at 25 N. Van Buren Streel. Pelton seconded. Motion carried on a 5.0 vole. BOARD OF ADJUSTMENT INFORMATION: Rockwell thanked Pelton for his service to the Board. She commented that the City Council was having a hard time finding a replacement for him. Pelton responded by thanking Rockwell. He said that she made the Board's Job easy. Pelton stated thai he had enjoyed his service on the Board. He said he had learned a great deal, and had truly enjoyed the comradeship of the folks who had served with him during the last five years. Pelton wished everyone the besl of luck. ADJOURNMENT: Pelton adjourned the meeting a15:38 p,m. I Minutes submitted by Uz Hudson ppdadm\mlnslBOA 12,g,mln 13fJ , ", , :;:':',' 'iLl"; :',: ':,in :." l~' .':: ,..;.,' ,',:"', :'; ", , ' ,:',.' " 't.': ,', ::~":'<,",. "~''':<IT1'-.:.':['' "",;,~~~,~_ ',.J'::....,\." ;'::,=,,:.:;, ::.l"':.~ "" \ .'-'"i." ,I~' r-." ,',,',. '..... ., . . . .' .' . :BoMd cf f1~u.sbnr-. Regu.la.R .c8tL.Jd . meet'1N~ u~r'l/r~ ~130 1', m. ~,g,f:.a.s€. Siq~ IN: P. cl.el. 'll?S5 \ fbjr/1;;k / )~ 2.S N. UCl.Itt '"E~ ) S f{ J A-v-- ~. U.o(( CCMl\\. (RBXi LI~ I. J._ lUev ~d.kL ,~~. 4. G'fOAWt~ ! ,. I 7. 8. '1. IO~ II. IJ. 13. 1'1. .- ,~C 13ft; - ~......- .......--- ....-. -~ ~ "" I ~) ~ ! I I I ! I I I I i I I I I - -- ~-._--- ~......,.- ... ---- ... ................ ~ ...-.. ,... - - , --... ,.~ - --O' - :'~"',"i'>t7(> ,',::~i,;~.":,:,(~,,: ,,';,\CLi :;.",:,:,,:', . ':'::.'","'::::.'.,:,' 1:~'.,.,:~r~J'.,,',',_',' )~'I . ,',I~... ,.113 I.... -" . ' " t, .'. :. '." ','. : <. MINUTES PARKS & RECREATION COMMISSION November 18, 1992 MEMBERS PRESENT: . John Beasley, Jennifer Olson, Mary weideman Bill Brandt, Deb Liddell, Dee Vanderhoef, John Watson, MEMBERS ABSENT: Todd Welk STAFF PRESENT: Blanchard, Carroll, Coffin, Kriz, Moran, Norin, Trueblood Matt Pacha, Richard S. Rhodes II, Sandra Eskin, Jan Nash, Sue Licht, Robert Sayre, Casey Cook, Larry Wilson GUESTS: FORMAL ACTION TAKEN: Moved bv Brandt, seconded bv Beaslev, to approve the minutes of the November 18, 1992 meetina as written. Unanimous. Moved bv Liddell. seconded by Vanderhoef, to support the conceptual plan for Iowa River Trails, while recoanizina many details need to be worked out. and to be actively involved in the design and im!)lementation of said plan. Unanimous. Moved bv Liddell, seconded bv Watson, to direct staff to obtain cost estimates on the initial development of the Ned Ashton Gateway. Unanimous. Moved by Brandt, seconded by Beaslev. to acce9t the fee increases as pro9osed bv staff. Unanimous. Weideman welcomed Matt Pacha, newly appointed commission member, and congratulated Deb Liddell on her re-appointment to the commission. PUBLIC DISCUSSION: Robert Sayre addressed the commission on behalf of a group of individuals interested ,in preservation of the Haddock house on Rochester Avenue (Bluff wood Addition). He stated they carne up with the idea of possibly moving the house to Hickory Hill Park and restoring it to its original condition, with gardens and an arboretum. They envision using volunteer labor to accomplish this, and the house could possibly be used as a nature center or a warm- up hut for sledders and skiers. He stated the /37 ...... ....-- .......- ", - .........- . .. ............--.~---....--r---' ---... - - '-y- --,- --. ......... -~. --., :,i::.'""~:",:":,~,,,, '", :':";''''{.'':~'' ',',. "':~,:,', ':,:,;,'.',":, , 'ra," ' ,l"/" '. 1, " ,'. ~ 1, , ~~:/~:" 1: 'l.'\~,~ ~,.'~ ',>-' '.,,1, ':" " ,,>',,~'. ,','~ '. ,-: .. ,'. ~. ) , l "~ ,; 1L'~' ,', '., .'. ., , " '..'. '. ,\. ..' ';'< ", .', group plans to prepare a more detailed proposal, and asked for time on next month's agenda to present it. Weideman asked if they were basically planning to buy the house and donate it to the city, with Sayre indicating the developer would donate the house to them and they would try to raise money to move it. Weideman asked if they knew where in Hickory Hill Park they would like to move the house. Sayre indicated they were not ready to address the question yet, noting the group wants to be guided by the commission, other public bodies and private individuals. Watson asked, what time frame they were dealing with; Sayre indicated the developer has an agreement with the city Council not to disturb the, house until May 30, 1993. Trueblood stated the group was basically present to see if the commission is receptive to the concept and possibly locating the house in Hickory Hill Park, noting it ultimately would be the City Council's decision. Weideman polled each commission member; all were receptive to the concept. Sayre stated they would present a more detailed proposal at next month's commission meeting. IOWA RIVER TRAILS: Larry wilson and Casey Cook were present to discuss the conceptual plan for Iowa River Trails. wilson stated the conceptual plan was completed under the guidance of FIRST by Landmark surveying and Engineering, who donated their services. Wilson highlighted areas on the conceptual plan. He asked for support of the concept, noting the Riverfront and Natural Areas commission voted to support it. Brandt stated his concern is somebody sooner or later will ask for money to develop it, and he would like to spend money developing one side of the trail before working on the other side. He indicated he was supportive of the concept to develop both sides, but noted it would be very costly to do so. Wilson stated the plan is the overall conceptual plan, noting that having a plan in place enables them to take advantage of opportunities that arise. Casey Cook stated they will have to prioritize where they want to put the trails. Liddell stated this was a city-wide project, and saw it as an opportunity to build coalitions that take into account a great many needs. She also noted 2 /37 hu_~ ~~~.. DD I~. -"""'\11II . H 1 11l~lIrr l:Kl n '. _____ Jl " I ---v-- . - ........~, _ A'~ ...... r ......__ - -of' ,. '--r---,.- ~~::.:",':~tJ~:::,.~:rit:::'::':-':"'I':':::,'::~-";: ',~ ,:", ',< :>..: ",:0'.',' " '::>,': '-, .:"'. '~J~. i:rtl~', ,q ,~,\ _. ,', :l'~.~: '. : <. . ',',.\~:;.: I,' ro,.:" :.~ the plan was consistent with what the commiSSIon has identif ied in its strategic plan. Cook asked if the' commission had any changes they wanted to make to the plan. Weideman stated the comments being made by the commission deal with what the priorities are going to be and how the plan will be implemented, and not with changes to the plan itself. Watson acknowl~dged the work and efforts of casey Cook towards the establishment of trails. Moved by Liddell. ~nded bv Vanderhoef , to suooort the conceotual' olan for Iowa River Trails, while recoanizing manv details need to be worked out. and to be activelv involved in the desian and imolementation of said olan. Unanimous. BENTON STREET POCKET PARK: Trueblood stated the commission previoUSly voted to support a loan from the parkland acquisition fund in the amount of $35,000 for development of the Benton street Pocket park, conditioned on a three year pay back. He stated the commission needed to make a decision as to whether or not to proceed with the project this next spring/summer. Initial development would consist of removing gravel, bringing in dirt, landscaping, turf and a walkway. Trueblood stated he did not think it would cost $35,000 to do this, noting the work could be completed in-house. Watson asked for clarification of the resolution establishing a new policy for use of funds derived from hotel-motel tax as it related to the parkland acquisition fund. Liddell asked what fund received the interest made on the parkland acquisition fund, the parkland acquisition fund or general fund. Trueblood thought the interest went into the general fund, but stated he would check with the Finance Department. Weideman noted the park appears to be a vital part in what the commission just endorsed, and initial development of it should not be put off again. Wilson noted that the Benton street Pocket Park is a memorial to Ned Ashton. Brandt stated the money should be used toward acquiring additional trailways to the area prior to spending money developing the park. Trueblood stated he needed direction to go ahead and get cost estimates. The cost estimates would be brought back to the commission and at that time the commission could determine whether to proceed with some 3 131 --..,.,--~ ~--- y--'-~ ... ~..-'" "I~- _~ .......,___-...__- ,. - -~ r "', __ ~ --- y"- ..,.. - ",--'-....,... ----- - ...-----~ ~".-- ,:';,:",' ~~. " ~:"~;tB.,j.""" ',', 'I'"~ <," ;',,:; "':"", ';,:. :-;: ,", ',,' ,"," t1:'-,~ " " .', >\ ,,~" r ,~-I" , ',,\ ',:~ '. ," ,: . - I .,' " '~' ;:' . " ':. ".' . ,\ _'\,' \. ,..,1.,. II'. ,.' - " . ,.. ,,'. \' 0 . ,. ". development of the Benton street Pocket Park with funds from the Parkland Acquisition Fund. Watson stated he felt the Iowa River Trails plan would be completed in pieces, and would like to put some money towards acquiring areas along the river to accomplish it. He stated the commission needs to be more aggressive towards this end, and needs to determine a rational plan on what to buy and in what order. Moved by Liddell, seconded bv Watson. to direct staff to obtain cost estimates on the initial development of the Ned Ashton Gatewav. Unanimous. Beasley approved the motion, but suggested that consideration also be given at this time to what it would take to acquire the properties to the north of this area. BOYS I BASEBALL: Trueblood reported the city Council endorsed the Boys' Baseball proposal to light two fields in city Park. He noted receipt of a call from a lady who was concerned with the lighting project, not so much because of the lights but the noise created. Trueblood highlighted the proposed Recreation Di vision fee increases for FY94. He stated with the proposed fees increases, projected FY94 revenue is. $724,151 or 46.14% of the total operating budget. Vanderhoef questioned the fees charged for Farmers Market and special Populations Involvement programs as to why there has not been any fee increase for many years. Wi th regard to the Farmers Market, staff indicated the fee was comparable to what other communities charge. with regard to the SPI 'programs, Trueblood indicated the commission decided they did not want to raise the fees much, if at all, when fee increases were discussed in the past. Watson asked if the program was self-supporting, with Coffin 'stating it was not. Watson stated next year the commission should discuss the philosophy of the SPI program and what the fees should be. Moved bv Brandt, seconded bv Beaslev, to accept the fee increases as proposed bv staff. Unanimous. FY94 FEE INCREASES: COMMITTEE REPORTS: NEIGHBORHOOD OPEN SPACE. Watson reported the Neighborhood Open Space plan would be presented to the commission at next month's meeting. 4 /37 .....~ 1L..-1.1!tl "~/J!!hIU~ J~ I1InlllllMb.,~" .."....~ I - ,., - - .".....--------.--. ....... ...~~--- ....... 1 -y - - '--, __.Y (''':<B'~ ':.~';~tHl~,,'r'("'I;" : ::,~; '>" ',:, ..\, :-'.." '., -.:', \,':,. ; ',', ,~. '.., ',:, , "I' lfr'#: " ":'."~."" ',' ~J"::\_" ~':",:.:It,._ '{.'........ 'Jl,~'. ':.,~:.:'.c\.":.' ' :t I:'" ".,,'I~.:-:, COMMISSION TIME: Watson asked if the issue regarding the School Board representative on the commission had been resolved. Trueblood stated he learned , the School Board appointed Tom Bender as their representative to. the commission. Watson stated the commission should recommend to the city Council elimination of the requirement of appointing a School Board member to serve on the Parks & Recreation commission, as had been discussed for a lengthy period of time. Liddell asked about the status of the Hickory Hill survey which was to begin after the leaves fell off the trees, with Trueblood indicating he would check with the Public Works Department on its status. She also noted she was glad to see the commission becoming more proactive. Liddell stated she would not be able to attend January's Riverfront and Natural Areas Commission meeting and asked if a commission member would attend in her place (Matt Pacha indicated he would attend). DIRECTOR'S REPORT: Trueblood reported on the following: Iowa River Corridor Studv. Copies of the Iowa River Corridor study were made available for commission members to take. Reno Street Park. The neighborhood is concerned with the possible expansion of the Montesorri School. Trueblood stated a covenant in the agreement prohibits any construction on the new portion of Reno Street ' Park, without Council approval. Hickorv Hill Park. The City Council passed a resolution designating the stormwater detention areas adjacent to Hickory Hill Park as parkland, bringing total acreage to approximately 190 acres. ADS Prooertv. Staff will be meeting with individuals from the Longfellow Neighborhood Association regarding the ADS property, and this group may attend the January meeting. College Green Park. Staff is continuing to work on solutions to the perceived problem (brightness of lights). Staff is negotiating with the manufacturing company to exchange the 5 /37 I .,.,.,,- ~-- .. r ..~.~- '-r """'~'-,r- ___ .l\ . " " ',' ':.... ", \ (J..",'" I, 'L.' '., . " ;"'~7,.>l!J -'-"/:' :Zr-:"-- ,,' "',-., ;,',> ":':,' ~::.,: :';)~J:' ':'<1;4[::, ,'C.'.. . ;',<d':.:l',,:"",....: : :,' ::::'" ,:,." ,": ,>. 30 clear globes for 30 white globes. Liddell asked when construction would be completed, wi th Trueblood indicating next spring. He reported the Optimist Club has donated $17,000 to Project Green to be used for the purchase of playground equipment for the park. Vanderhoef asked that a letter from the commission be sent to the Optimist Club acknowledging their contribution. ADJOURNMENT: Moved bv Brandt. seconded bv Watson, to adiourn. Unanimous. The meeting adjourned at 7:55 p.m. 6 137 ...., .......- ~ ..............-- .... _____.~----......-r '-y - --.-.-.,.--.......... 'O\~ iJ I ~l '. ',... "." " . , ,", J, , .' .d.....' 1 .' . .,' '" ;.., ,,: \ ':, ""t]...',' 'tj....'" ,,:,/'" ,('1) '-,"',', ',-,'"",' " ~,,;~:,,:~,: ",,"":.:, j:,:'.' ?iL :~I.,/~!l->:".':.-:( ~- ,<:...',;." \' .":~ ,.:',~~: f] . T ,', " \ ., I<i~\" _ " " ,. '.. 't. ~', .\ . ," '" " -I"'r'. ,I"~. '.. " "." .. , " " ."" ., Draft MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, DECEMBER 16, 1992.5:30 PM CITY COUNCIL CHAMBERS, CIVIC CENTER MEMBERS PRESENT: Paul Casella, Cordell Jeppsen, Tim Finer, Roger Christian MEMBERS ABSENT: Trey Stevens STAFF PRESENT: Shaffer, Brau OTHERS PRESENT: Casey Ashe, Jean Van Deusen, Bill Blough, Bill Pepper, John Hess, Jerry Nail, Kevin Hoyland, Doug Allaire RECOMMENDATION TO COUNCIL None. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Triennial review and cable TV refranchlslng/renewal process. SUMMARY OF DISCUSSION The library will be cataloging all the programs shown on Channel 20 and dubbing tapes for checkout. Ellen Buchanan's Tell Me Your Storv recently taped Its last episode. Buchanan will start a new series called The Character of Iowa City. PATV continues to work on restructuring their organizational management. If approved, PATV will be closed from January 1st to January 15th to remodel. Seventy.five people atlended PATV's Annual Meeting. PATV Is considering a new series polley In which PATV staff would produce two series per month for community organizations. The Iowa City Community School District has hired a consultant to conduct an In- service to Instruct teachers how to effectively use XPRESS/XCHANGE. TCI Is considering methods for subscribers to have Input In the selection of more channels when an upgrade Is complete. Shaffer recently talked to the Chamber of Commerce Education Committee on how they might participate In the refranchlslng process, especially In regard to the needs of the schools. Finer reported on the 1991 flnanclallnfonnatlon received from TCI. The balance sheet showed $20.9 million In assets, 1.7 million dollars In short.term debts, and stockholder equity of $19.1 million. The proflUJoss statement showed $6.9 million total revenue, $3.2 million In before- tax Income, and $1.7 million In after-tax Income. The after.tax Income Is about 25% of revenues. Finer said that their recent 4% rate Increase Is troublesome given TCI'sfinanclal strength. There Is a discrepancy between the total revenues shown to him and the franchise fee payments to the City. this may be due to the Inclusion of Coralville In the total revenues. Finer said that due to the size of the operation, the City should not accept unaudited revenue reports and an annual audit may be needed. Casella noted that the franchise agreement requires audited figures. The Community Needs Assessment Report was recently received from Rice, WIlliams. The next major refranchlslng task Is the development and distribution of an RFP. CALL TO ORDER The meeting was called to order at 5:40 p.m. IJ~ ~.....- ~ -- y-. - --, .. ...........~, ...... ~- .... r ,...... - - :;,1':; ':~t'~t'J :,," :,,',tID', :,:' ::,,;;,,"'::':~;;I:CJ;:: ': ,',',;:,' ..:',' ' ,:';;, :: ::~:'::,::":':-..::.. t'.",~~, ,!~J~ ~ - _ .:1~,'... ,'II ..,::", '.~ZJ ,: ,"',' I :, :" ,", >, ""',,' Broadband Telecommunications Commission December 16, 1992 Page 2 APPROVAL OF THE BTC MINUTES , Finer moved to approve the December 16, 1992 minutes. Seconded by Christian. Unanimously approved. SHORT PUBLIC ANNOUNCEMENTS None. ANNOUNCEMENTS OF COMMISSIONERS Casella referred to a letter from TCI announcing a 4% rate Increase and said that the Increase Is too much. LEGAL REPORT Shaffer reported Anne Bumside conferred with him prior to the meeting to determine If any Issues needing her attention were on the agenda, and to ascertain if her attendance would be required, Because there were no pending legal Issues, and Burnside has other pressing Issues, it was agreed that her attendance was not necessary. LIBRARY REPORT Casey Ashe reported the last episode 01 Tell Me Your StOry was recently taped. Ellen Buchanan plans to undertake a new series called The Character of Iowa City. Five or six Installments are planned per year. Buchanan had taped eight to ten episodes a year for Tell Me Your StOry. Currently, the library's contract with PATV calls for ten studio shoots and five PVOM shoots. There has been a technical problem with the PVOM, however. The equipment problems indicate wear on aging equipment. Ashe Is worklng to catalog all the programs cablecast on Channel 20 and to copy some of them for the library's collection. Ashe Is also undertaking a training program for the A V staff. I PATV REPORT Doug Allaire reported that PATV continues to work on restructuring the organizational management. The management Improvements will enable P ATV to better fulfill the goals of their contract with the City. John Hess reported that he was planning to ask the PATV Board to permit the Community Programming Center to close from January 1 st to January 15th so they can move the edit base, Install the SVHS edit equipment, do some painting and Inventory their equipment. Playback capability wlil not be affected. PATV's Annual Meeting drew 75 people. Richard Ruth was elected and Jim Murphy was appointed to the Board of Directors. Carl Orgren's term has expired, but he agreed to stay on during the management reorganization. Hess said help from the BTC In finding someone to fill his vacancy Is welcome. The program to offer a volunteer option In lieu of workshop fees has now been In effect for three months. In October, 96.5 volunteer hours were logged, In November, 102.5. All volunteer hours'go towards producing community programming. PATV Is considering producing two series per month for community organizations beginning In March. Work on proposal evaluation and criteria Is underway. This Initiative wlil allow PA TV to make some programming decisions and help meet some needs of the community. It Is hoped that the six months of technical assistance from PATV staff In producing the series wlil serve as an Incubator for further programming. Selection criteria Is based on 'an established need In the community,' PATV wlil be submitting a request to the BTC for the grant writing program offered by the City. " 13~ " I v-.~ . ....--~'~-....r ~-_...-..-,..-~,- .. ' ...,..----"........--......... -~-...- .'~ f;~.':..: .{"','.: ;"@l~ '. ~~.'.' :~,,~'i 1",'", \>:. '.~:. '>'..~:,./ :>:> ,-,:,,,'I,w,,,,. '":,:r/,.."ltil"I'"",r,,,,,..,"" '.'. ,'''' r~ :,' >~ -'i :', ',Ir' ' "II . .:', ", ,. ", :".:, ' '.-;, , ,,',' l' " " ~' ,..\ " 'I~ \ "I .,' 'J . \ , . ~ . '.' ,', "'" ~ t ." ": ' to '< " '. _'. :"" " \ .... I ..'.. ',.. _ ,-t. Broadband Telecommunications Commission December 16, 1992 Page 3 ECC REPORT Jean Van Deusen reported that the Iowa City Community School District has produced 63 local programs so far this school year. This rate Is slightly ahead of previous years, More student performances are being cablecast. There have also been more programs giving parents an Inside view Into the classrooms. The school system has received a grant from the Department of Education for computers to use with XPRESS/XCHANGE. A consultant has been hired to provide an In.servlce for teachers to learn to use XPRESS/XCHANGE. Everything Is on track for XPRESS/xCHANGE to be up and running In January. TCIREPORT Blough reported that the Science Flcllon Channel, EwrN and The Learning Channel are channels most requested by the public. A petition of 400 signatures, mostiy from dorm students, was received requesting the Science Fiction Channel. Blough said a mechanism to ai/ow subscribers to express what channels should be added to the system Is being considered. A preview of possible choices Is one option. Hess noted that PATV Is now cable casting ten hours per month of EwrN as a public service for short period of time, local cillzen acquired tapes and requested they be cablecast. Casella noted this amounts to 8% of the total cablecast time and bolsters the case for EwrN getting its own channel. BTS REPORT Shaffer reported the City's consultant, Jean Rice, recenlly met with representatives of each of the access channels to discuss their proposals. Shaffer recently met with members of the Chamber of Commerce Educallon Committee. The Committee Is Interested In the refranchlslng process and how they might partlcipate, especially In regard to the needs of the school and a PEGL facility. Shaffer reported he has received about thirty more requests for EwrN arid the requests for the Quad City channels remain strong and steady. Eighteen total complaints were recleved In the last month by Shaffer's office Including high rates, charging for multiple outlets, outages, no grounding, poor reception on Channel 2, late fees, poor reception on Encore and several requests for a scaled-down basic package,' CABLE TV REFRANCHISINGJRENEWAL Casella noted that a number of comments made at the public hearing were requests for certain channels. He said the Commission should ask Rice, Williams the best means to facilitate those requests. Finer reported he received some unaudited 1991 year. end financial records for Iowa City from TCI. The year.end balance sheets showed total assets of $20.9 million, total debts of $1.7 million, and total stockholder equity of $19.1 million. None of the debts are long.term. The proflllloss statement showed total revenues of $6.9 million, Income before taxes of $3,2 million, and after.tax Income of $1.7 million. Finer said that as a banker he wished all his customers had this much net worth, but from a customer's viewpoint and as a Commissioner, he Is concerned. In the Investments world the TCI operation could be called a 'cash cow.' TCI has an after.tax Income of 25% - $6.9 million In revenues, and $1.7 million In net Income. No business Finer works with comes close to matching those figures. As a customer, TCI's 4% rate Increase may seem justified, but given the financial picture provided by the 1991 figures, the rate hike Is puzzling. Finer asked how much TCllnvested In capital Improvements In 1991. Blough offered to find out. Finer noted that a 5% franchise fee of $6,9 million In revenues Is about $350,000, but the annual franchise fee reports are about $260,000. This Is about $90,000 short, Blough said the $6.9 Million figure probably Includes Coralville and that he will find out. Blough said the /38 . < -.....,..-........ ....., I 'f!r'- y-' -- - . .....-...,~--.- ------- y----,- -....... ,. ~ ..,..... .. -..-.----........... ....... -- ~ .. , , l,' :, .~\': \,\,..j. "":" ::('.,", ":"':~l'.:;" , ~" "'>,^;' : ':"< '^., "'f "'~ ','(' I ' "/,, '",,", " , , " ;,'~, "'; ,'",,', <: ,::" '" ",; :..., ",":'" "" :::,...." " ':: p '.. '. \.".' ~ It, - . II, .. ( . .\' Broadband Telecommunications CommIssion December 16, 1992 Page 4 figures provided were taken from audited books. Finer saId a means to get audlled revenue figures Is needed so they can be ,matched with franchise fee payments to tile City. Blough suggested auditing theIr revenues. Casella noted that the franchise agreement requires audited figures. Blough said an audit of revenues was conducted In 1988. Finer said that given the size of the cable operation, the City should not accept unaudited revenue reports, and an annual audit may be In order. Blough said their books are open and the City would have to bear the cost of an audit. Casella suggested that the City legal staff should research who should pay for the audit. Shaffer reported he Just received the Community Needs Assessment Report from Rice, Williams. The next step Is the development of a Request For Proposal (RFP) whIch will draw on the Consumer Market Survey, the Technical Audit, the Community Needs Assessment, and the Access Channel Proposals. The RFP should be completed within one to one and a half months. The BTC may wish 10 hold another public hearing using the RFP as a basis. The City Council may also wish to hold a public hearing, The public hearing would be the last slep before giving TClthe RFP. TCI must respond withIn a given tlmeframe and the City then has a time.frame within which to respond. PUBLIC DISCUSSION None. ADJOURNMENT II was moved by Finer and seconded by Christian to adjourn. Unanimously approved. Adjournment at 6:35 p.m. Respectfully submll1ed, bt:12"~mln /3i &..--- _I -._... I~ .ll\1lllMlA~Ull\tUAAilf\_ U ,,,,,,.M r"'llIMle - -.." " I ~- - ."..-.-- , rl)~ '1 .. ,---~.~--"--r ~........ - {- " t'ra-', ",rtj' , ,,: '" .. ,.',' ',tzl....', ' ' '." ", , ': ..,; ',', '.' ,: t~,' '. ',_~";,:.~' " ".:~?,\ > \',~ '; ..:'\~:.."", ~:,:,~:,:'..:',..":;h.';' r~1 ,:,.>,", .~.",\,1';1"" ;., :' ~,\::-,,'~'," J '\"':. - "; ',-.:, '::.: ..- :-',: I~' . . . ,. .. , . , " . (.~' . '. MINUTES IOWA CIT~ HOUSING ~OMMISSION NOVEMBER 10, 1992 ROBERT A LEE COMMUNITY RECREATION CENTER - ROOM A MEMBERS PRESENT: Benjamin J. MOORE, James L. HARRIS, Charles EASTHAM, Jack MCMAHON, Robin PAETZOLD-DURUMERIC MEMBERS ABSENT: Roger J. REILLY, Paul EGLI STAFF PRESENT: Doug Boothroy, Gary Klinefelter, Marianne Milkman, Marci Lindsay, Secretary Virginia Stroud Jim Pumfrey, Ron Henderson, RECOMMENDATIONS TO COUNCIL: _ That the Oraft of the 1993 CHAS be approved. _ That the application for HOME funds for Rehabilitation of O'Reilly Hotel be approved. HOUSING COOE AMENDMENTS - KLINEFELTER Housing Inspection and Fire Department staff proposed revisions to the Housing Code sections 17-2, 17-5(i) (l)(c), 17-6(d) and 17-7(q) and were presented to the Housing Commission at the October meeting. Changes to the amendments were recommended after Housing Commission members discussion. A rewrite of those changes were distributed & discussed. After review, some changes were recommended for clarification, specifically, to require 2A 10BC fire extinguishers for all dwelling units and the location requirements for rooming houses. The final rewrite will be presented to the Housing Commission at the Oecember meeting for recommendation and approval. HOUSING AUTHORITY REPORT - HENDERSON Henderson stated that weekly Certificate and Voucher issue has been resumed due to the seasonal decrease in the number of new applications and renewals. Housing Commission received copies of the new Fair Market Rents effective October 1992. Henderson stated this affects our income, which is the administrative fee earned. TOP is on hold. There are Public Housing units available at Broadway and Muscatine. The Broadway problems are being resolved and the tenant selection committee at Broadway is not a barrier to filling the units. Muscatine units were being held for handicapped families because they are handicapped accessible. The new Public Housing acquisition should be on schedule. Five units have been closed on, four are getting appraisals, and four are being looked at for purchase. Location of the units is in the southeast quadrant due to market affordability. CCN REPORT - PAETZOLD-DURUMERIC Robin stated CCN has begun discuesion of the allocation process for CDBG funds and the information sessions are continuing to be presented. __.....,_."W\itO.., ---'- -,,, 1 JJ 131 U(,j.l ! III .1 J"'~. _Ml ..MI1m.taI"" I , ! I ~-- i I I ; I , I ! I , , ~ i . t " > , .,,-'~ - "'-~"'-"",,~-"""r '\':-' -' ....:,' ,,"';' ",,:',': ':' '~' ',' ,',". " ,].",: '~,>'"" ::-', \"" ,k'll'" .lTI:), "-/'I ,,' "'" ",'" ".,.' ....', .}.'<:.'.;,tJ:'z',': ',~~/,' ',~~~~~;,\:' ; ~:,..'.,<"'~'~','>'."~., :,:...,.,~.::,'>:~': ,;:~~ PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION NOVEMBER 10, 1992 CD HOUSING UPDATE - MILKMAN - Review & Recommendation CHAS 1993 Annual Plan - Lindsay Final draft of the 1993 CHAS was presented to the Housing Commission. Lindsay stated a Public Hearing was being held November 10, 1992, and staff needed a Housing Commission recommendation for counci+. Motion to recommend to council that the draft of the 1993 CHAS be approved, was made by Moore, seconded by Eastham, carried 5-0. - Review Draft CHAS Annual Performance Report 1992 - Lindsay The CHAS Annual Performance Report is for the federal fiscal year October - September and details activities, projects and programs that were actually completed. Lindsay stated a Housing Commission recommendation will be requested at the December meeting and to get comments on the report to her before then. - Recommendation HOME Application for Rehab of O'Reilly Hotel - Barnes Application for approximately $300,000 HOME funds will be submitted to Iowa Department of Economic Development for rehab of the historic structure located at 624 South Clinton Street. This project will rehab 8 one-bedroom units, 6 two-bedroom units, and one three-bedroom unit and all will have affordable rents for a minimum of ten years. In addition it meets top priority of the CHAS to expand affordable rental housing stock. Motion to recommend to council that the application for HOME funds for Rehabilitation of O'Reilly Hotel be approved, was made by Eastham, seconded by McMahon, carried 5-0, DISCUSSION Greater Iowa City Housing Fellowship update - Eastham stated they are waiting for the contract in order to purchase three duplexes and do the rehab. Moore reminded staff to have information included in packets so that Housing commission members have time to review before the meeting. ADJOURNMENT: Motion to adjourn at seconded by McMahon, carried 5-0. 10:05 AM was made by Moore, APPROVED BY, Benjamin J. Moore, Chairperson , I I I I , /39 ..... ~~ - ...... - ~ f}\J J .. ......~. .....,,. - ......~ .,...... - :~':""';'~"""':':e' '. /,'.'\;'~',.:":'71" ;,'.""',',,, ..' :.... ,,,.'::..,,.," :, t" ,"'t, I"" " ') ,.~" ' ,"t ":,, .",', "" I ' ''''(, , " ,,' "" , ',' I,:' '1' " "" '. ' t,,,' t . ,,',;.. r'.'." \ " \, '..' . l -:'..~.",', l. .,..~", ."......::10.......,,' ,.,.:,.", , ,:' .':' MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION DECEMBER 9, 1992.6:00 P.M. PLANNING DEPARTMENT CONFERENCE ROOM. CIVIC CENTER ,:----.-........ '- .: ;..-..7":' :'j i'~{"t....., ~ . ."-' ~; r . ....':\ ..,.. .. ""'\'1 ' ;""l'"' ." "."'.,' .,1..; '.. \: \ ! I ' " ,.,' '.." . I '~~~;J~~ S:J ""'"'""al' i h...I_.ull D \' "-.~n-", ! -'_~",........-. MEMBERS PRESENT: DOUG Russell, KAY IRELAN, BErrY KELLY, SUE LICHT, KEVIN HANICK, JAY SEMEL NONE MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: BOB MIKLO CALL TO ORDER: Chairperson Russell called the meeting to order at 6:05 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: John Cress, 23 Caroline Court, said he Is opposed to the Historic Preservation Plan. He said he ! owns rental property at 624 North Linn Street and Is bothered that his property Is close to a i proposed preservation district. Russell asked where Cress' property Is located. Cress said the i house Is between Ronalds and Church Streets. Mlklo asked If Cress had read the plan. Cress i said he had not. Mlklo provided Cress a copy of the plan. He said It does not Indicate specific I homes for preservation. Cress said his property Is near the area targeted for preservation. I i Cress said he doesn't feel the City should regulate what people can do wllh their homes, for ! example making porch additions. He cited the Montessori School's desire to make an addition . I to their existing structure and said the school should be able to do as they choose with the I property, as long as the area Is properly zoned and additions meet setback requirements. I Hanlck said Cress' concerns regarding his property on Linn Street are unfounded. He said Cress' I rental permit would not be In Jeopardy because the area Is not within a historical district. He said I the only restrictions on Cress are regulations regarding rental properties. Russell slated that Ills possible to add onto historic houses, such as the Montessori School. Cress said If a property In a historical preservation district burns down, he Is worried the plan would require the house to be rebuilt to very exacting standards; It would be difficult to Insure a home under those conditions. Russell said there are groups of houses In historic preservation districts on South Summit street and the Woodlawn district which are controlled by the Historic Preservation ordinance. He said any houses outside those districts are not controlled by the ordinance. Russell said he does not believe 624 North Linn will be In a district. Russell said the Historic Preservation ordinance addresses exterior modifications to houses; those modifications are subJect to review. Russell said he understands Cress' concerns are philosophical rather than practical, since his property won't be affected. He recommended Cress review the Historic Preservation Plan and contact Mlklo with any questions. He said Cress would be notified If any future historic preservation district was planned to Include his property. 1</0 ~.... ~ - y-.----- - .. ...----.-~--.....-r ,...... - - .........,.....-...... ,-. .... ~-...,.--.....---..----.....,.. _--- /QO :<>":;ffI' "",~:"";"~,,:,,," "',' l' ':' ,"': " :, ',:.'" ::', \ ~~;'~ .:'-,1 ~_:,':': ,.....'..::..:~,:,,'., ",,0/,1 ",~. ' ':~ ",' :,,~.~,"\","'." tl.',' '.. \1 ,..,', " , .",. 't., If' . ) r..: " ,,0', ",,' ".,".' '. " ",'. " " ., ".. '. . ., ,,,,. . ,., ! , !... '\' I, ,', ~ . ~, . " , it, ',' " " Historic Preservation Commission December 9, 1992 Page 2 Mlklo said Cress should know If a property In a historic preservation district bums down, an exact replica Is not required. He saId the general preservation philosophy Is that the rebuilt house fit In with the surrounding homes. He said a good example of a rebuilt house Is on College Street, just east of College Hili park; next to the Dixon house there Is a very modem structure that fits In with the surrounding area because similar sized windows, porches, and setback were used. Russell thanked Cress for his comments. He said the Commission has not heard from many opponents of the plan, outside of the City Council meeting. Cress said he Is amazed by the number of people affected by the plan who were not present at the City Council meeting. He asked If people are aware of the plan. Russell said the Commission has used the media and the Council public hearings to publlclze the plan. CONSIDERATION OF OCTOBER 6,1992. MINUTES: Russell said he thought a clarification of the last sentence of paragraph one, page two was necessary; the sentence says this Commission will ask that the Preservation Plan be forwarded to the City Council. Russell said he thought the Executive Summary and Neighborhood Strategies was to be forwarded. Mlklo said the sentence probably needed further clarification that there are two elements; adoption of the Historic Preservation Plan and adoption of the Executive Summary and Neighborhood Strategies Into the Comprehensive Plan. He said he thinks the Council understands there are two elements. I Russell said the minutes should be amended to read this Commission will ask that the City Council approve the Historic Preservation Plan and Incorporate the Executive Summary and Neighborhood Strategies Into the Comprehensive Plan. Licht arrived at 6:20 p.m. Hanlck said the minutes should be further amended to correct two spelling errors; Mary Beth' Slonager should be Mary Beth Slonneger, and Carl Klause should be Carl Klaus. Russell asked" paragraph three, page five, should be clarified to reflect the action taken was by the Historic Preservation Commission, not the Planning and Zoning Commission. Mlklo said that Intent Is clear because the paragraph mentions names of Historic Preservation Commission members. Motion by Kelly, second by Licht, to epprove the minutes of the October 6, 1992 meeting with the Planning and Zoning Commission as amended. The motion carried on a 6.0 vote. CONSIDERATION OF OCTOBER 13, 1992, MINUTES: Russell asked" the amendment to the Neighborhood Strategies had been corrected before the document was forwarded to the City Council. Mlklo saId It had been. Motion by Semel, second by Hanlck, to approve the minutes of the October 13, 1992 meeting. The motion carried on a 6.0 vote. --. ---_......~ ---...-.-, _ ~loWt'M"""lIM'R 111 ,.MI,II~l~''''llltUl'' ., .....- lIP -- y-.--- - ...~.-~-......r ,... - - ..........,.....---.......,.~ -... ---....,..---------..---~~ f , ' ,., " , ( . ' ',;, ~ " .' , ,. (, . '" I ,;, ..,' "~',....., '.....', ",,' ,"" " ,::, " '0,';' ,,'j .",', ',," ,'.:;-:1" ......''J' ',"" ',.. , ,': ' t~:'." 1 .,..,.,.... :""""l~~'t':.' :~'IG'~:' .:: \ :~ 1,"" ,.' i' ..l,.. '~" }l.,:", /:'''::.j n '__"~.", ~.l .: ....1' ,\'... t ",'. ," ,. " ': ," ",:,'. ".\,",. ",[ "... .', ;', ::' .' '" ."', "J,.. ' ",' Historic Preservation Commission December 9, 1992 Page 3 CONSIDERATION OF NOVEMBER 2.1992. MINUTES: Licht said she disagreed with a statement In the paragraph one, page three. The statement Is that Judy McClure of the State Historic Preservation Office suggested a porch over the fourth door should not be added since it wasn't part of the original structure. Licht said she believes that was not McClure's intent. MikJo said the project McClure was discussing will not be going forward with federal funds, so the Commission's recommendation Is not required. He said the project will be going forward with the design discussed. Russell said the minutes should be corrected to express McClure's Intent. Licht said McClure's Intent was that a fourth porch could be added, but It should not mimic the other porches as If It were part of the original structure. Russell clarified that the sentence should be changed to read 'Judy McClure. . . suggested that this should not be made to look as It II were part of the original structure.' Licht said that would more accurately reflect McClure's Intent; the rest of the paragraph Is accurate. Motion by Hanlck, second by Kelly, to approve the minutes 01 the November 2, 1992 meeting. The motion carried on a 6-0 vote. DISCUSSION OF SUMMIT STREET PLAQUE: I Semel said he had drafted some wording for the plaque, but would prefer that the Commission rethink their original plan for the content of the plaque. He said the Commission originally Indicated the plaque should describe the history of the area, but later decided to concentrate on one Individual structure, Ardenla. Semel said In researching Ardenla, he discovered the house had been demolished. He read the statement which described the house, gardens, legends, and current use. Mlklo said It should be noted the developer of the area Is paying for the plaque. Hanlck said the gardens Semel's statement described stili exist. Semel said he'd like more time to redraft a new description. Russell said the plaque could point to area landmarks, Instead of the history. Miklo said the text Semel has already prepared was quite good and could be used In the redraft, and Include area landmarks. Russell asked Semel to prepare a new draft for the January meeting. PRESERVATION PLAN UPDATE: Mlklo said the next meeting at which the City Council will discuss the Historic Preservation Plan will be Monday, December 14, and the public hearing will continue on Tuesday, December 15, 1992. He said Historic Preservation Consultant Marlys Svendsen has met with representatives from Mercy Hospital and a productive meeting regarding their concerns about historic preservation districts. -- --------........ ~I__-.- ."._--*".wt'IlIWflIl)\ ...: ,lMS:.'J,,~M.il'I~lMl8fll1l~\ I'I() ~.....- ~ - ...-. --- ...., .. ~ .-....~'~-.. -". ..,...,-----..~-........,.- ... ......~---.-.----- ---- ,...~,j :'': .~., '_~ ~; ,".;~ ':'-:... ,'j"\ .'. I :':,,' ';' ...,~...' c' .'.':- ,,;';\ 1,,\ ' "tI/'" fiI'" ,S;I ' "tl' ,'. " " " , t{';"', ".;~',:': 'r!""::'~/' :..... >.,' '. '.~,: "::',:,,1.",' ..~:'\, \..", '. 1 ,',' fd,," '," " ..' ..', ',' " , M'..',."\ f , : ;. ~., \ '".''' '.~' '. : , \ "'.', "",'. '.....,:.. Hlstonc Preservation Commission December 9, 1992 Page 4 Russell asked that as many commissioners as possible be present at the City Council meetings. Licht asked If the Council would be vollng on the plan next week. Miklo said the Council has Indicated they would vote. Russeil said it was an oversight that discussions with Mercy Hospital had not occurred eanler and none of their property Is an area which was surveyed. He said apparentiy the first time hospital administrators heard of the plan was when they received a copy of the plan and realized they were In the middle of a potential cons~rvatlon distnct. He said he believed the meellng with Svendsen was amicable; the hospital Is not necessarily against the plan, but do not want their buildings to be In a conservation dlstnct. He said the hospital administrators' apprehension about the plan Is apparently because they do not want to add another layer of time and effort to building and expansion. Russell said the hospital's expansion plans are eastward, not westward. Russell said the plan Is separate from any legislative recommendation that may come from this Commission later. He said he told them the Commission may send a package of legislation to the City Council which Includes a landmark ordinance, conservation districts, special exceptions, economic hardship exceptions, and tightening of demolition regulations; If that legislation was approved, specific dlstncts would be proposed. He said he told the administrators he didn't know If the hospital would be In a conservation district, but that It Is likely that the north side of the city will be, and that may Include the hospital. He said Mercy Hospital administrators will deal with this Issue as it develops. He said he would like to hear the hospital's long range plans; the administrators are aware they may hear resistance from neighbors, not the City, regarding expansion. Russell said the Northslde Neighborhood Association Is circulating a petition In favor of the Hlstonc Preservation Plan. He asked other Commissioners to let him know of pnvate citizens' comments about the plan. \ LETTER FROM VINCENT PROSSER REGARDING LEWIS HOUSE: Russell said the commission received a letter from Vincent Prosser regarding a house In disrepair which the present owner plans to demolish and build an apartment building on that site, Mlklo said the house had been offered to anyone who would move It off the site. Russell said he sent a letter to Prosser Informing him that his letter would be discussed tonight; a response to Prosser would be appropriate. Russell said perhaps the Commission could recommend Prosser organize other concerned citizens to move the house. Semel said he'd prefer to tell Prosser that the Commission has very limited powers regarding prohibiting the owner from demolishing the house In an area zoned for apartment buildings. Licht said the letter should suggesl that the Commission Is also bothered by the destruction of an historic house, but have no junsdlctlon In the case. Hanlck said even If the Preservation Plan were In place, It would not protect this house because the area Is not In a conservation district. Mlklo said If the city had a landmark ordinance, this house would clearly be eligible; the legend Is that this house was a log cabin which was added onto over the years. Russell said once a landfTl~rk ordinance Is passed, the Commission should concentrate on getting the designation for houses whose owners have Indicated they want the designation. /90 - -~-... --,.r'"~ .,..--. - ~ ......, - . ~ -- ~. ~}.-- -v ~----- .....,.......... ,- ...... ......,. - ...---' ~...- -..,..-.---.... :~:,~ :,tJ1";;'i: :',':tjJ"~ . :i >~.Zi,', , "'~":- ' <' :- ',;':':':-:<'~",; ,;".>" ~~'" :,. ,t ' .'~, J", ..:," i' _:" \ ; \. ',!.': ,.' ," _ ':' l.; ,:,.\ "."'! I', ).....:'i. . " 4'; \;. \~. ,""1 l' , ,,: ,', . ~..' ;>;, '. .' "....' , , , , ',' ," .,' Historic Preservation Commission December 9, 1992 Page 5 Kelly said she would take a photograph of the house before it Is demolished as an example of what happens when historical landmarks are not maintained; the photograph could be used during Preservation Week. DISCUSSION REGARDING ARTICLE ABOUT CONSERVATION DISTRICT: Mlklo said the article was Included In the packet to show that conservation districts are being used across the country as a way to preserve property values and uphold neighborhoods. UPDATE OF O'REILLY HOTEL RENOVATION: Mlklo said the O'Reilly Hotel project will not be federally funded, so the review by the Commission will not be used. Ucht said the property owner will be privately funding the project. Hanlck said the developer will use the plan discussed with the Commission. He said federal funds will not be used because the bureaucracy takes too long. INVITATION TO OPEN HOUSE AT 410 NORTH LUCAS STREET: Russell said Ken and Mary Beth Slonneger renovated the house and have Invited people to see the finished project. Mlklo said the Commission received the Invitation. NORTH SIDE NEIGHBORHOOD ASSOCIATION HOME TOUR: Russell said the Northslde Neighborhood Association sponsored a home tour last weekend; approximately 125 tickets were sold. He said the association may decide to do this annually and are considering a spring garden tour. I BLUFFWOOD PROJECT: Licht said she attended a meeting tonight with other people concerned about Bluftwood. She said the group has decided to make a formal recommendation to the Parks and Recreation Commission that the structure be moved to Hickory Hili park. Licht said a local group will restore a chimney swift tower which recently came Into their possession and move that structure to Hickory Hili as well. She said the chimney swifts are fascinating to see, birds are attracted to the tower and many bird types can be observed. Russell said he drafted a letter to send to Bill Happel, but perhaps It would be better to walt until after Licht's groups meets with Parks and Recreation Commission. HISTORIC PRESERVATION WEEK AND AWARDS CEREMONY: Kelly said the Historic Preservation Awards ceremony will be held Wednesday, May 12, 1993. She said the Johnson County Historical Society will also be giving awards at the ceremony, Including the newly established Irving Weber Award. Russell said the county awards will be for projects outside the city limits. Kelly said based on comments from previous awards ceremonies, the organizational committee has decided not to have a keynote speaker this year and to dedicate more time for discussion from the jurors. 11/0 ---~.... -'---"""lll.t~~t...,,e. .. 'I f I -,"'III.M',Il..,lIltFff~ r lJ .~ ~-_..................... '~, I fF - .,.,-.---- -.. ........--.-~-- .....-r.---'...... - - '-..,- --,.~ -. """'-T- .... ("\':,, :[fI'~':'" , ~:'~.; " ;",~,'," ""~""" ' , ': ': " , ," ':' ".", ',',:,"'" ,", \~:, ~' ";' -'," ,~",J"'~,,,,, .l!~ 1';";"":" '_',1,', J ;~.'.; 'i"I' .' " " " l' "'. I, ~ t . ,', ' ',. ' . " ", , ~" ',' ", .. ':, '" ^' , , ' . . I ,>"1,', " .1. \. .,.~ ',' ,......,,', 1,. ~", ".' '0-- ". . ., .\' ,""'" ,_ Historic Preservation Commission December 9, 1992 Page 6 Kelly asked if other commissioners would like to use the County Courthouse again thIs year for the awards. Russell said the site worked well last year and use of a county building encourages the Board of Supervisors to attend the ceremony. Kelly said several prospective Jurors are being considered. Discussion ensued regarding the potential Jurors and their qualifications. Hanlck recommended a UI visiting professor In urban planning; Russell suggested some of the judges from previous years be called upon. Kelly said Hills Bank was a corporate sponsor of the awards last year. Hanick said First National Bank would like to be Involved this year. Licht suggested Kelly contact Bob Slerk at First National, his wife used to be a member of this Commission. Kelly said one new Idea for the awards this year Is to place signs designating the nominees prior to the Judging period, so people will be aware of the awards; a blue ribbon could be placed on the sign In front of the winning entry. MikJo asked the source of funding for the signs. Kelly said at this point, there Is no funding for the signs. Russell suggested Kelly contact Friends of Preservation to see If they would like to be co- sponsors for the program. DISCUSSION OF PROPOSED REZONING FROM RM-12 TO RS-12: Hanlck said he and Licht attended a meeting of neighbors from the area near Jefferson and Clapp Streets who were concerned about a proposed development In that area. He said local contractor Jim Muller has proposed demolishing a house at the comer of Jefferson and Clapp and attaching a structure to the house next door to the lot. He said Muller told Council he would hold off his plans until he met with area neighbors and members of the Historic Preservation Commission. Hanlck said after attending the meeting, he felt It was more of a design review Issue. Licht said she didn't get the feeling that the neighbors were upset about the design of the proposed structure. Miklo said this Is not really a historic preservation Issue. He said neighbors are concerned about the density of the neighborhood and Increased traffic, and they will probably continue their opposition. DISCUSSION OF PROPOSED ADDITION TO MONTESSORI SCHOOL: Hanlck said the Montessori School will have to get a Special Exception to expand their current building. He said representatives from the school shared their preliminary plan with neighbors who were opposed to the expansion. He said neighbors cite traffic problems, but the school seems very willing to work out a plan so their addition will fit In with the rest of the area. Hanlck said the Issue Is very complex; at a neighborhood meeting, residents had a long list of complaints about the school, not limited to complaints regarding the expansion. He said the meeting was not very civil. Hanlck said he believes some neighbors may be using historic preservation as a means to voice general opposition 10 expansion. Licht said she objects to bringing historic preservation Inlo Ihe argument between neighbors, Irelan said she attended the neighborhood meeting and was offended by the rudeness of some neighbors. She said many neighbors saw the presence of the Montessori School In the neighborhood as the main problem. Ii/~ , I ~ - ~. - - ......~. '-'}-- "'-r ,~., ~"" ~Tf,:-":',m'.,',..":=,:,~,.. i'L~~,..'" ' :; ,',<, .' ,.': ': ,: " r- ,.':>:. ~~"I:' .~:y~I~:~' ..:;.:~t.~;,:,~ ''::'''':[,'3 >~.~, ", ::, . ..':" ..~ :>~ :': J: ,~. Historic Preservation Commission December 9, 1992 Page 7 Hanlck said the school Is limited In the design of the addition because there exists an agreement with the City that the school will not develop the property they own that Is within 25 feet of Reno Park without approval of the City. He said If the school was allowed to build Into that 25 feet, they could 'come up wiih a more sound design, In terms of historic preservation. Irelan said some neighbors were concerned that the school would keep expanding. Russell said the Commission should keep abreast of the situation. He said he, too, went to the neighborhood meeting to clear up the misconception that you ruin an historic building by adding onto It. Mlklo said the Commission should let people know that an historic building can be added onto. ADJOURNMENT: Motion to adjourn at 7:55 p.m. Submitted by Katl Kennedy Brown. lppdadmln'lnlnt/lpcI2,g Ii//)