HomeMy WebLinkAbout1993-02-23 Bd Comm minutes
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MINUTES
IOWA CITY BOARD OF APPEALS
JANUARY 7, 1993
ROBERT A. LEE RECREATION CENTER
MEETING ROOM B
MEMBERS PRESENT:
STAFF PRESENT:
Carlson, Werderilsch, Roffman, Staska, Tribble
Boose, Rocca
PUBLIC PRESENT: None
1. The meeting was called to order at 7:04 P.M.
2. Werderllsch pointed out that his name was misspelled In the minutes of the August 27,
1992, meeting. Roffman then moved that the minutes be approved with the spelling of
Werderilsch corrected. Werderitsch seconded the motion. The motion passed
unanimously.
3. It was moved by Werderitsch and seconded by Roffman that Carlson serve as
Chalrperson for the Board for 1993. The motion carried unanimously.
4. Review of amendments to the 1991 Uniform Building Code. Roffman questioned the
amount of de tall that was going to be required by new seclion 303{Q. Boose explained
that the Intent was to ensure that all demolition material was to be disposed of properly,
and nolto require the applicant to specify where each brick or board was going. It was
suggested that an appllcalion form be created that would ask If demolition material was.
going to the Iowa City Landfill and If there were any asbestos or other hazardous
materials present on the site. '
Tribble asked for some background Informalion on the City's definition of family. Various
members of the Board helped explain some of Iowa City's dlstinclive overcrowding
problems and the need for this definition.
Carlson pointed out that congregate housing was omitted from Seclion 1201, Division 1.
Boose stated that this was an oversight and will be created.
Werderilsch suggested that a more specific value or term be used In the exceplions to
Section 1205(b) than the word adequate. It was agreed to change this word to equivalent
In both exceplions 1 and 2.
Roffman asked If there have been any problems with the current praclice In relalion to the
proposed change In lable 29.A. Boose responded that he understands that there have
been some Incidents of settling with these loolings; however, he could not cite any specific
cases. He further explained that this proposed change was prompted by staff concerns
that our local praclice was not following accepted engineering principles and Is not
permitted In any other jurlsdiclions that we are aware of. Roffman expressed his concern
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Iowa City Board of Appeals
January 7, 1993
Page 2
thai we would be addIng addlllonal expense to the construction of homes In Iowa City to
solve a problem that may not exist.
During the discussion of the proposed local amendment to Section 3309(c), It was agreed
that congregate residents should be added to this section.
Boose pointed out that the local amendment to Section 3802(h) has created a problem
with development of some buildings In the downtown area. The addition of an area
separation wall would provide a much safer exiting pattem but would require the entire
building to be sprinkled. This additional cost would stop the current proposed project.
Boose explained that the Intent of this amendment was to prevent builders from skirting
the sprinkler requirement In new buildings but In this case, and In possible others, would
actually create a less safe building design. Roffman suggested that we IImilthls provision
to buildings constructed since the adoption of the 1988 Uniform Building Code.
Rocca proposed that Iowa City lower the number of apartments In one building which
triggers the sprinkler requirement. Following a short discussion, It was suggested that
Rocca address the Board again at the January 21 meeting with additional statistics and
evidence to support his proposal.
Carison questioned the deletion of the local amendment to Section 4506(c). Boose
explained that with the change In administrators, no one was sure why this amendment
was Inserted. Carlson provided some history of why this amendment was Initiated, and
It was agreed that the local amendment to UBC Section 4506(c) would be reinserted to
read tMe same as In 1988.
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5. Roffman moved for adjournment. Staska seconded the motion. The motion carried and
the meeting was adjourned at 8:30 P.M.
Minutes submitted by Ron Boose, Secretary to the Board.
Approved: ,/~
. Robert Carlson, Chairman
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MINUTES
IOWA CITY BOARD OF APPEALS
JANUARY 21, 1993
ROBERT A. LEE RECREATION CENTER
MEETING ROOM B
MEMBERS PRESENT:
MEMBERS ABSENT:
Werderitsch, Carlson, Roffman, Staska
Tribble
STAFF PRESENT:
Boose, Rocca
The meeting was called to order at 7:07 p.m. by Chairman Carlson.
1.
It was moved by Roffman and seconded by Werderitsch that the minutes of the
January 7 meeting be approved as submitted. The motion passed unanimously.
2.
Review of Amendments to the Uniform Building Code. Boose directed the Board
members' attention to staff's proposal to drop the local amendment to UBC Section
2516, which addresses the placement of draft stops in attics. Board members had no
difficulties with this proposal. Carlson then returned to Table 29-A, Foundations
Supporting Bearing Walls. He suggested we limit a.inch trench footings to foundations
supporting roofs only with spans of not to exceed 16 feet. The discussion then
returned to the proper design of trench footings for walkout basements. It was agreed
to allow a 12.inch wide trench footing to support one floor and a roof load. All other
footings will be 16 inches wide at 42 inches below grade.
Rocca presented his proposal to reduce the threshold at which sprinklers are required
. to be installed in apartment buildings from 16 units to a units. Werderitsch asked if
Rocca thought that this would be the final request or if the Fire Department would
continue to request more restrictive sprinkler codes. Rocca responded that firefighters
are convinced that sprinklers are very effective and he would assume that even more
restrictive codes would be proposed at some future date. Roffman expressed his
desire to see more concrete financial incentives to help offset the cost of sprinklers.
Werderitsch asked about possible tax abatement incentives for sprinkling as in some
of the examples in the literature that was distributed. The consensus was to forward
the ordinance to the Legal Department for their review as is and conduct some further
research before the ordinarice goes to City Council on the sprinkler issue. It was
moved by Roffman and seconded by Staska to recommend that City Council adopt the
1991 edition of the Uniform Building Code, with amendments, as approved by the
Board of Appeals. The motion passed unanimously.
3.
Review of Amendments to the Uniform Mechanical Code. Carlson noted that the local
amendment to Section 204 was retained in the Uniform Mechanical Code while a
similar amendment to the Uniform Building Code was deleted this year. Following a
short discussion, it was agreed to delete this amendment from both codes. Roffman
made and Werderitsch seconded a motion to recommend that City Council adopt the
1991 edition of the Uniform Mechanical Code, with amendments, as approved by the
Board of Appeals. The motion carried unanimously,
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Board of Appeals
January 21, 1993 .
Paga 2
4. Review of Amendments to the Uniform Code for the Abatement of Dengeroua
Buildings. It wes movad by Staska and seconded by Roffman to recommend that City
Council adopt tha 1991 edition of the Uniform Code for the Abatement of Dangerous
Buildings, with amendments, as approved by the Board of Appeals. The motion carried
unanimously.
5. Review of Amendments to Uniform Fire Code. Carlson moved and Staska seconded
to recommend that City Council adopt the 1991 edition of the Uniform Fire Code, with
amendments, as approved by the Board of Appeals. The motion carried unanimously.
6. Other Bus/ness.
Boose presented his proposal to combine the Board of Examiners of Plumbers with the
Board of Appeals. He outlined his reasons for this proposal and aske'd for the Board
members'reactlons. Staska suggested that an alternate Board mamber be appointed
to serve if the plumbing representative was involved in an appeal. Boose replied that
a provision currently exists in the Plumbing Code which provides for a temporary
appointment of an alternate by the Board if that situation should arise, and similar
language could be used. All Board members agreed that with this provision the two
Boards could be effectively merged with no loss of representation to the citizens of
Iowa City.
7. Carlson moved for adjournment at 8:41 p.m. Werderitsch seconded the motion. The
motion carried and the meeting was adjourned.
Submitted by Ron Boose, Secretary to the Board.
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Bob Carlson, Chairman
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HI,NUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY. JANUARY 19, 1993 - 5:30 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS, PRESENT:
John Ockenfels, Howard Horan, Pat Foster,
Robert Hicks, Richard Blum
Ron O'Neil
STAFF PRESENT:
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CALL TO ORDER:
Chairperson Blum called the meeting to order at 5:50 p.m. A quorum
of the Commission was present.
APPROVAL OF MINUTES:
The minutes of the December 15, 1992, Commission meeting were
approved as presented.
AUTHORIZATION OF EXPENDITURES:
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Several bills were discussed by O'Neil. Foster moved to approve
the expenditures as presented. Horan seconded the motion and the
expenditures were approved 5 - O.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
No items were presented.
ITElIS FOR DISCUSSION/ACTION:
a. AlP 3-19-0047-03 Feasibility study - Blum reminded the
Commission that Coffman Associates would present a final
presentation and recommendation to the Commission and city Council
on February 9, 1993, at 7:00 p.m. at the Civic Center. This will be
a public meeting but will not be a public hearing. A public
hearing will be scheduled later. The meeting will be televised.
Discussion was held concerning scheduling of a public hearing. The
Council would like a recommendation concerning Option 3 at the
current site. The Dane annexation hearing has been continued until
the Council meeting on February 23, 1993. Option 3 wou~d have a
direct bearing on the feasibility of construction of a Menard's
building.
Ockenfels moved for a resolution to set a public hearing for
February 16, 1993, at 5:30 p.m., to obtain input on the results of
the Feasibility Study. Foster seconded the motion and at roll call
vote, the motion passed 5 - O.
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Horan questioned how notification would be given concerning the
upcoming meetings. Blum stated that notices will be posted at the
civic Center and the Airport. Press releases will be given to the
media.
Horan and Blum met with the Press citizen to discuss the
information presented by the newspaper concerning the Feasibility
Study. Horan stated that several items of misinformation were
corrected. The Press citizen will print a correction on some of
the' information.
Foster told the Commission that when it was proposed to build city
High School, opponents thought it was ridicules to build a school
so far out of town. Arguments were made that it was half way to
West Liberty and that it was taking too much farmland out of
production. Someone had to Inake the ~ecision for the good of the
community and time proved it to be a sound decision.
CHAIRPERSON'S REPORT:
Blum reminded the Commission that April 14 and 15, 1993, is the
State Aviation Conference in Ames. Ockenfels will participate in
a panel discussion concerning Master Plan Studies.
COMMISSION MEMBERS' REPORT:
Ockenfels reported that the Airport Manager's salary issue was
resolved until July. The resolution passed at the last meeting to
pay the Manager a bonus will not be needed. Because the city's Pay
Plan has been adjusted for cost of living, the Manager's proposed
salary will correspond with the current plan. When the new city
Pay Plan is implemented in July, the Commission will decide where
the Manager's salary will fit into the Plan.
Horan questioned how the Fitzgarrald case will be resolved. The
attorney for the Fitzgarralds' has indicated he will attempt to
take the case to the U.S. Supreme Court. The Iowa Supreme Court
has decided in favor of the city of Iowa city.
ADMINISTRATIVE REPORT:
0' Neil stated that he has had a request from a pilot for the
Commission to review their policy on ultra-lights. This will be
scheduled as a future agenda item.
The Council will discuss the FY 94 budget on January 12 and 14.
The public hearing on the budget will be set for February 23, 1993.
If the Commission would like to address the Council concerning the
budget, this can be done at the public hearing.
O'Neil referred to a letter in the packet concerning the flowage
fee to be paid by Iowa city Flying Service. ICFS has missed
reporting two loads of fuel since May 1992. A reply from ICFS to
the Commission was included in the packet. Several commission
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members suggested contacting the delivery company and requesting
delivery tickets. This item will be monitored for future
. discussion.
O'Neil has had several inquiries concerning more hangar space.
There is a waiting list for hangars. The Commission directed
O'Neil to research hangar costs and requirements.
BET NEXT MEETING:
The next regular meeting is scheduled for February 16, 1993, at
5:30 p..m. at the Iowa city Public Library.
ADJOURNMENT :
Ockenfels moved to adjourn the meeting. Foster seconded the motion
and the meeting was adjourned at 7:00 p.m.
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Richard Blum, Chalrperson
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MINUTES
PARKS & RECREATION COMMISSION
January 13, 1993
MEMBERS PRESENT:
Torn Bender, Bill Brandt, Matt Pacha, Dee
Vanderhoef, John Watson, Mary Weideman
MEMBERS ABSENT:
John Beasley, Deb Liddell, Jennifer Olson
STAFF PRESENT:
Kriz, Howell, Moran, Trueblood
GUESTS:
Melody Rockwell, Ann Bovbjerg, Richard S.
Rhodes II, Carol Thompson, Robert Saunders,
Paul Heath, Jeffrey DUffy, John and Allegra
Dane, George Dane, Jim Dane, J.J. Dane, Ruth
'Dane, Margrieta Delle, Dianne Kaufman, Robert
Sayre, Jan Nash, Barbara Boyle, James Taylor,
Jim Walters, Jill Smith, Cecile Kuenzli,
Barbara LUdke, Sally Hartman, Jim o'Brien
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FORMAL ACTION
TAKEN:
Noved bv Brandt. seconded bv Watson. to
aoorove the minutes of the December 9. 1992
meetina as written. Unanimous.
Moved bv Brandt. seconded bv Watson. to
recommend acceotance of this land from John
and Alleara Dane for oark ourooses. and
recommend namina it "Kiwanis Park" .
Unanimous.
Watson nominated Mary Weideman as Chair and
Bill Brandt as Vice Chair; nominations were
closed. Moved bv Watson. seconded bv pacha.
to elect Marv Weideman as Chair and Bill
Brandt as Vice Chair of the Parks and
Recreation Commission for 1993. Unanimous.
Moved bv Brandt. seconded bv Watson. to acceot
the donation of land from John and Alleara
Dane for oark ourposes. and recommend namina
it "Kiwanis Park". Unanimous.
DANE PROPERTY:
John Dane addressed the commis~ion with regard
to the donation by the Dane family of 13.98
acres of land south of willow Creek Park. He
ihtroduced his family members and members of
the Old capitol Kiwanis Club who were present.
Dane presented a plat of the area to the
commission, and reported that a deed to this
parcel had been delivered to the city's Legal
Department. He requested that this land be
named "Kiwanis Park", based on his family
history (his family has been actively i~volved
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in the Kiwanis club for many years) and the
benefits that would be realized. Paul Heath,
President of the Old Capitol Kiwanis Club,
read a letter of support, wherein it stated
the club is interested in making improvements
to the park, possibly in the form of a shelter
in memory of long time Kiwanian Howard
Fountain. Also, the club would be willing to
hold an annual clean up day and help with
other projects for the maintenance and
improvement of the park in cooperation with
the Parks Department. Trueblood noted a
letter of support was also received from the
Eastside Kiwanis Club. Watson asked if the
Old capitol Kiwanis Club had been in contact
with the Ty'n Cae Neighborhood Association;
Dane indicated he had visited with Judy Pfohl
who indicated the association had no problem
in calling this area "Kiwanis Park". Weideman
stated the Ty'n Cae Neighborhood Association
was very interested in this being a passive
open space, and questioned the addition of a
park shelter. Dane stated the developer has
donated $5,000, which will be used by the
Mayor'S Youth Employment Program to build a
bridge over the creek to connect the two
properties. Dane stated he was aware that the
neighborhood group wanted to keep it as a
wilderness area, and indicated there was a lot
of brush that needed to be cleaned up. He
stated the Kiwanis Club did not have a
conflict with this. Dane stated they want to
do something in way of a memorial, and will
work with staff. All commission members
expressed their gratitUde and appreciation to
the Dane family. Weideman expressed gratitude
to the Kiwanis Club for their interest and
commitment to improving this area, noting it
was a wonderful memorial to the Dane family to
provide this park to Iowa city. Moved bv
Brandt. seconded bv Watson. to recommend
acceDtance of this land from John and Alleara
Dane for Dark DurDoses. and recommend namina
it "Kiwanis Park". Unanimous.
NEIGHBORHOOD OPEN Watson stated the Iowa city Neighborhood Open
SPACE PLAN: Space Planning Committee consists of two
members of the Parks and Recreation commission
- himself and Dee Vanderhoef, and two members
of the Planning and Zoning commission - casey
Cook and Ann Bojvberg, who met and worked this
past year developing a comprehensive plan to
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HADDOCK/BLUFFWOOD
HOUSE:
address neighborhood open space needs
throughout the city. The commission was sent
a draft of the Neighborhood open Space Plan in
their packet. Watson stated the committee was
interested in receiving feedback from the two
commissions. He stated the plan would be
presented to the city council at their
informal meeting on February 1st, after which
time the committee will meet with residents,
property owners and developers from the 25
neighborhood open space districts through a
series of six community meetings in February
and March, 1993 to obtain their input. Watson
highlighted various areas of the plan. He
stated the plan addresses the entire city;
identifies cluster neighborhoods based on
watershed areas;, addresses open space needs;
identifies the kind of open space needed in
particular neighborhoods; encourages linkages
to other open areas; and recommends updating
as the city grows. He stated the most
important and real purpose of the plan calls
for an implementing ordinance requiring
mandatory impact fees or land in lieu of fees.
An ordinance would ensure that every new
development would know what is expected of
them in terms of their commitment to open'
space needs of the city and that particular
neighborhood, and would be more equitable and
predictable as to cost for developers.
Weideman asked if the proposed plan created
objective criteria, with Rockwell indicating
the plan contains general goals and criteria
and the specifics would be contained in an
ordinance. Various commission members s~ated
the committee did an excellent job in
preparing the plan. Weideman stated she
attended one of the committee meetings and
could not say enough about the patience
exhibited and effort made by the committee and
staff.
Robert sayre presented the history and
background of the Haddock house (Bluffwood
House). He stated a group of individuals is
interested in moving the Haddock house to a
site in Hickory Hill Park or another park for
use as an interpreti ve center of Iowa
landscape and other appropriate acti vi ties.
He stated the cost of moving the house has
been variously estimated, based on how far the
house will be moved, amount of landscaping,
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type of foundation, etc. The Bluffwood
developers have promised $5,000 toward moving
expenses, and the group has been assured by
Sandy ESkin, a member of the Historic
Preservation committee, that money would be
available. Sayre estimated that one-half acre
of land would 'be needed, and they have
identified two sites in Hickory Hill: 1) just
west of the picnic shelter in North Hickory
Hill; and 2) top of the hill on Cedar Street
at the west entrance to South Hickory Hill
Park. He stated there may be some other
location off of First Avenue in the ,new
section of Hickory Hill Park that was recently
recognized as parkland. Weideman asked if
they had given any thought to alternative
sites, with Sayre indicating Hickory Hill Park
is the place most clearly identified as
appropriate because it is in the Ralston Creek
watershed (same as where the house presently
sits) and is not far from its present site.
Weideman asked if it was their goal to have
the Parks & Recreation Department take care of
the house or to create a group that will take
care of it. Sayre indicated the best proposal
would be to have a small foundation created, a
non-prOfit public organization that would take
care of the interior, exhibits and educational
function of the house. Weideman indicated the
Johnson County Songbird Project had some
concerns and asked' if the two groups were
working together to address them, with Sayre
saying he had talked with Barbara Boyle and he
did not see any reason why the two interests
could not be combined. Sayre stated he would
like the commission to approve this request so
they can present this proposal to the city
Council for final approval. Watson stated the
commission at a previous meeting indicated
they liked the idea of preserving and moving
the house to a suitable site, but before the
commission would vote to endorse the project
needed to know what the city is committing to
and what the group is committing to. Weideman
stated details need to be worked out with
staff, and encouraged the group to reach an
agreement with the Johnson County Songbird
Project. She stated with regard to the matter
of saving the house, the commission would be
willing to provide a respite site until a
final site is determined. Pacha stated he
would like to see cost figures, photographs
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and the mission intent of group prior to the
commission endorsing this project. A member
of the public stated the issue of whether or
not to allow structures to be moved into
Hickory Hill Park needed to be decided by the
commission, noting that we cannot afford to
give up natural areas anymore. Sandy Rhodes
commended the group in trying to preserve the
Haddock house, but cautioned moving structures
into Hickory Hill Park, especially in light of
developments encroaching from every side.
Weideman stated alternative locations needed
to be looked at. Sayre stated he did not want
to see Hickory Hill Park turned into a place
for old houses simply because of their
historical significance, but noted the
, Bluffwood house belongs in Hickory Hill Park
because of Haddock's interest in wildlife and
the history of Iowa. He stated the house will
enhance people's appreciation of the park as a
wildlife park. Jan Nash stated she
appreciated the comments about site 'selection.
She stated anytime you rip a historical house
out you need to find a site that duplicates
the original setting, and HiCkory Hill Park
naturally comes to mind. Weideman stated that
in light of the full agenda, this matter would
be scheduled for next month's meeting when
more time could be set aside to discuss this
issue. weideman expressed appreciation for
the group's attendance and for their work in
this effort.
JOHNSON COUNTY Barbara Boyle stated the chimney swift tower
SONGBIRD PROJECT: has been moved and is being stored. A listing
of the Johnson County Songbird Project
proposal of goals for the Althea Sherman
Chimney swifts tower was distributed. Jim
Walters stated Hickory Hill Park is a favorite
place for birders, and noted they have a
particular 'site in mind located at the north
entrance to Hickory Hill Park. He stated they
are also looking at other sites in the county
and Iowa city. The group is still
enthusiastic about the HiCkory Hill Park
location for reasons that tie to nature and
its accessibility. Walters stated there needs
to be public discussion regarding the
appropriateness of siting anything at Hickory
Hill Park, and what kind of future Hickory
Hill Park has as an open space and natural
area. He stated there are other
5
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constituencies that need to address this issue
besides the Songbird and Haddock groups.
Walters indicated he did not have a proposal
that included cost, feeling once they choose a
site they would raise the amount needed for
moving and restoration of the chimney swift
tower. He was confident the group would
accomplish all their goals with a substantial
fundraising effort. Walters stated the group
still feels comfortable with the tower being
sited at Hickory Hill Park, but if what they
propose is a precedent, they do not want to do
it. He noted their commitment to Hickory Hill
Park is a long term commitment to enhance and
protect the park. Weideman stated where to
site the tower is the question, one which will
require a policy decision about Hickory Hill
Park. Brandt stated the proposal sounded like
a great idea, and stated the commission would
not do anything that would not enhance the
setting of the park. Trueblood stated when
the Johnson County Songbird Project group
attended the October meeting, the consensus of
the commission was to support the group's
effort to relocate the tower in Iowa City and
tentatively place it in Hickory Hill Park
after its restoration. Weideman stated the
commission remains committed to work with the
group in their efforts.
ADS PROPERTY:
Cecile Kuenzli, a member of the ADS Property
Committee which is a group of volunteers from
the Longfellow Neighborhood Association,
stated she would like the commission to
consider committing parkland acquisition funds
towards some part of the ADS property if the
current owner would agree to make some of it
available for parkland. She stated a
neighborhood survey was completed, and 59% of
the neighborhood would like to see a park or
green space, even to the extent of committing
resources to it. She noted the Neighborhood,
Open Space Committee found the neighborhood to
have a three acre deficit in parkland. She
stated the group had asked Terry Trueblood's
reaction, and he stated he could support the
concept of a neighborhood park particularly
where the neighborhood assists with upkeep
under the adopt a park program. She stated
they approached the developer and each stated
what their vision of parkland or green space
would be. Bender asked if they had any idea
6
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on the price the developer would want. Jim
O'Brien, owner of the ADS property, was
present. He stated he did not have a definite
plan yet. He indicated there would be a
parkland area but had concerns about the city
owning it (proper maintenance, liability,
number of citizens using the park that do not
live in the neighborhood). Weideman stated if
a workable plan can be done with Mr. O'Brien
and the price is right, the commission would
be open to looking at acquisition funds if it
seems like the smart thing to do. She stated
the commission cannot force the owner to sell
the land and is not going to offer to purchase
it at this time.
eOMMISSION TIME:
Vanderhoef stated she was glad to see the
aerobic classes now being held in eight week
sessions, coinciding with the aquacise
program. Brandt stated he was approached by
citizens on the east side of Iowa city who
wanted to know if a portion of Mercer Park
could be flooded for ice skating purposes.
Howell indicated it was tried several' years
ago on the concrete parking lot and different
areas of the park itself, but that it did not
work and was a losing proposition to build up
enough ice. Trueblood stated the biggest
problem is the climate. Brandt stated the
commission is getting more and more public
input during commission meetings, making it
difficult to fully discuss issues. He
suggested having two meetings a month, one
being the regular meeting and the second one a
work session where commission members could
discuss their feelings and thoughts on
matters. Bender stated the School Board has a
work session in addition to their regular
meeting and it works out well. Weideman
stated this matter would be scheduled for
discussion at next month's meeting. Weideman
welcomed Torn Bender, School Board
representative to the commission.
DIRECTOR'S REPORT: Trueblood reported on the fOllowing:
BUDGET. A memo from the City Manager will be
sent inviting commission members to attend the
pUblic hearing on the FY94-96 budget.
Trueblood stated he would highlight the budget
at the next commission meeting.
7
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MARCH COMMISSION MEETING. Trueblood noted
that the normal March commission meeting falls
on a night of an Iowa basketball game. He
asked the commission to decide whether or not
to change it, knowing some ,members have
tickets to the games.
ADJOURNMENT:
Moved bv Brandt. seconded bv Vanderhoef. to
adiourn. Unanimous. The meeting adjourned at
8:10 p.m.
8
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6'0
MINUTES
PARKS & RECREATION COMMISSION
February 10, 1993
MEMBERS PRESENT:
John Beasley, Bill Brandt, Deb Liddell,
Jennifer Olson, Matt Pacha, Dee Vanderhoef,
John Watson, Mary Weideman
MEMBERS ABSENT:
Torn Bender
STAFF PRESENT:
Kriz, Howell, Moran, Trueblood
GUESTS:
Peg McElroy Fraser, Richard S. Rhodes II, Jim
Walters, Barbara Boyle, Jim Murphy, Richard
Hollis, plus others who did not sign in
. FORMAL ACTION
TAKEN:
Moved bv Weideman.
approve the minutes
meetina as written~
seconded bv Brandt. to '
of the Januarv 13. 1993
Unanimous.
Moved bv Watson. seconded bv Vanderhoef. to
write a letter of support indicatina the city
would be willina to cooperate as much as
possible in facili tatina the proposed Camp
Cardinal (Rotarv Scout Camp) proposal.
Unanimous. 7!0. Beaslev abstaining.
Moved bv Watson. seconded bv Vanderhoef. to
recommend that the Director. city Manaaer and
city Council. if necessary. make arranaements
to accommodate the chimney swift tower being
located in Hickorv Hill Park as pro9osed.
PUBLIC DISCUSSION: Jim Murphy asked about the progress of the
survey and fence removal at Hickory Hill Park,
with Trueblood indicating the survey has been
completed and removal of fence would be the
next step.
CAMP CARDINAL: Peg McElroy Fraser addressed the commission
regarding Mayor's Youth Employment Program's
interest in pursuing the possibility of
developing Camp Cardinal as a camp for young
people of Johnson County. Photographs taken
in 1975 identifying the poor condition of the
camp and illustrating the lodge, first aid
center, pump house, and cottages were
distributed. She stated she would like to
recei ve a letter of support from the
commission, which would be included in
documents going before the Rotary Scout Camp
Committee on March 9th. She stated they would
like to retain the area as open space parkland
301
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JOHNSON COUNTY
SONGBIRD PROJECT:
__"'_.1.
for surrounding communities, indicating young
people would have an opportunity to use the
camp for primitive camping purposes and for
environmental education. Weideman inquired as
to the feeling of the Rotary Club with regard
to this proposal. Fraser indicated this will
be the fourth proposal she has presented to
the Rotary Club over the past years. Weideman
asked if price or terms had been discussed
with the Rotary Club. Per Fraser's memo to
the commission, they are proposing that
Mayor's Youth, in conjunction with the city of
Iowa city, lease the property until two grant
cycles or two years have passed in order to
identify appropriate resources to purchase the
property should the Rotary so desire to sell
it. She stated Tom Hoogerwerf, President of
the Rotary Club, wants a decision made in his
term which will end in June. Beasley
indicated he is a member of the Rotary Club,
and the issue came up briefly at a recent
luncheon. Beasley stated his general feeling
is that there will be a considerable amount of
debate as to what to do with the property, and
it would not be an easy solution on the part
of the Rotary Club. Moved bv Watson. seconded
by Vanderhoef. to write a letter of suooort
indicatina the citv would be willing to
coooerate as much as nossible in facilitatina
the nrooosed Camo Cardinal (Rotarv Scout Camp)
pronosal. Unanimous. 7!0. Beasley abstaining.
Barbara Boyle gave a slide presentation,
giving a brief history on Althea Sherman and
the Johnson County Songbird project's efforts
in moving the chimney swift tower to Iowa city
to be restored. She stated they received a
certification of Eligibility for National
Register of Historic Places, which will help
open doors for grants; and William Wagner, a
preservationist and architect, donated his
services. Weideman asked when they needed to
recei ve a final determination regarding the
tower's location. Boyle indicated they needed
to do restoration on the base and third level
of the tower. She stated from that point, the
remaining restoration would need to be
completed while the tower is vertical, and
would like to get it on site to do so. She
stated they are very concerned because they
might not have access to the warehouse after
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April or May. She noted they were
investigating other site possibilities in case
they could not move the tower to Hickory Hill
Park. Weideman asked what needed to be done
procedurally if the commission approved the
tower being put in Hickory Hill Park;
Trueblood indicated a basic agreement would
need to be worked out to address such things
as maintenance and liability. He also stated
it may need to go before the city council for
final approval. Watson asked if the group had
talked further with the Haddock House group;
Boyle stated they had an amicable meeting
which ended up with them agreeing to disagree.
The Johnson County Songbird Project does not
feel the Haddock House should be put in
Hickory Hill Park, but feel they can make a
case for the tower to be put 'in the park. She
stated the tower was built as a habitat and is
intended to bring in a bird species. Weideman
polled the commission as to their feeling
about placing the chimney swift tower in
Hickory Hill Park. Olson indicated it sounded
very exciting and felt Hickory Hill Park was
the best place for the tower. Vanderhoef
indicated she was very comfortable with the
proposal and the proposed site in Hickory Hill
Park, at the same time feeling very sure she
did not want any invasion further into Hickory
Hill Park. Brandt indicated he felt it was a
great idea, noting it would not cost the
taxpayer anything. Beasley indicated it would
be helpful to him if he had a document
indicating Hickory Hill Park is the best
environment for attracting birds. He stated
the proposed site appeared to be the most
logical place for the tower in terms of
habitat. (Richard Hollis, a member of the Iowa
city Bird Club indicated a place that would
attract the most chimney swifts is near the
Iowa city Public Library, noting the chimney
swift is an urban bird. Boyle stated the
chimney swift was also a country bird.) pacha
indicated he liked the proposed location,
noting he thought it was a great project.
Watson indicated he had no problem putting the
Sherman tower in Hickory Hill Park. He
further stated he was not sure if he would
have a problem putting the Haddock House in
the same general area, feeling it may
complement the swift tower as an environmental
education center. He statod he believed
3
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BLUFFWOOD
(HADDOCK) HOUSE:
FY94-96 BUDGET:
~~1~'
strongly in preserving the essence of the
approximately 200 acres, but felt carving out
a small corner for the study of nature would
not be an invasion. Boyle stated in working
with the Historical society they assured her
that architecturally the two structures would
not work together and would hurt their
eligibility for the National Register of
Historic Places. Liddell indicated she
supported the Johnson County Songbird
Project's proposal. She stated the two
proposals (Haddock House and Chimney Swift
Tower) needed to be looked at separately. She
acknowledged the tremendous work and
commitment of the Johnson County Songbird
Project in their endeavor to renovate the
Althea Sherman Chimney Swift Tower. Beasley
expressed concerns about possible vandalism to
the tower. Boyle noted she talked with staff
who indicated Hickory Hill Park' is probably
vandalized less than many other parks, and
stated they would probably need to look at
some type of security lighting. Jim Walters
stated one of their biggest concerns is fire,
ana indicated their goal is to have some sort
of emergency'fire system if possible. ~
by Watson. seconded bv Vanderhoef. to
recommend that the Director. city Manager and
citv Council. if necessary. make arranqements
to accommodate the chimnev swift tower beinq
located in Hickory Hill Park as orooosed.
Unanimous.
Trueblood indicated the Bluffwood group
(Haddock House) would not be appearing before
the commission, in that they did not have
anything new or specific to propose at this
time. He stated he met with three individuals
to look at a site near First Avenue near the
Hickory Hill Park stormwater retention area.
He indicated the site they were looking at was
not city property. The group also looked at
the stormwater management area in North
Hickory Hill Park near the press-citizen. The
group plans to address the commission at next
month's meeting.
Trueblood highlighted the FY94-FY96 operating
and c.r.p. budgets. He indicated the $10,000
request for Scott Park development is
recommended for funding from the Parkland
Acquisition Fund. He stated this funding may
4
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COMMISSION
MEETINGS:
RIVERFRONT &
NATURAL AREAS
COMMISSION REPORT:
not be needed, in that the Iowa City Kickers
indicated they would work with the city to
make some improvements to Scott Park. These
improvements would enable the Iowa city
Kickers to move the younger aged soccer group
out of Court Hill Park to new soccer fields in
Scott Park. The Iowa city Kickers are willing
to buy materials if the city is willing to
help with installation and labor. Watson
asked about the $95,000 allocated for the
Recreation Center roof; Trueblood indicated
Shive Hattery was in the process of conducting
tests to determine if the entire roof needed
to be replaced. Trueblood stated a letter was
sent to commission chairpersons indicating if
any commission wanted to address the city
Council r~garding the budget they would be
able to at the February 23rd public hearing.
Vanderhoef stated the commission should
address the city Council regarding the
parkland acquisition fund, that it should be
kept and used for acquisition of parkland.
Watson stated the commission should also
express their concern that the department is
basically just able to maintain what it has,
but not keeping up with the growth of the
city.
The topic of the possibility of scheduling two
commission meetings per month (one work
session and one formal meeting) was discussed.
The general consensus was that two meetings
would not need to be scheduled every month,
only when the need arises. Liddell proposed
forming committees to work on various issues
and specific parts of the strategic plan.
Brandt stated the commission needed to address
issues as a full commlssion, not by
commi ttees. Weideman stated the commission
needed to be flexible, appointing committees
and scheduling a second meeting when
necessary.
After discussion, it was decided that next
month's meeting would be held on the normal
date, March 10, but would start earlier at
5:00 p.m.
Liddell reported the Riverfront and Natural
Areas Commission is actively pursuing the idea
of city-wide trails (conceptual plan for Iowa
Ri ver Trails presented to the commission on
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NEIGHBORHOOD OPEN
SPACE COMMITTEE
REPORT:
COMMISSION TIME:
DIRECTOR'S REPORT:
-- .-
--
December 9, 1992); are in the process of re-
doing the slide show about river trails, using
it for River Month and possible fundraising;
and in the process.of reviewing the Sullivan
plan. She stated as the Riverfront and
Natural Areas Commission gets closer to
developing plans for trails, they would like
to have a coalition of groups working
together.
Watson reported the Neighborhood Open Space
Committee met with the city Council,
Environmental Advocates, and its first
neighborhood group; they will be meeting with
the Riverfront and Natural Areas Commission
next week, and five more neighborhood groups
in the weeks to corne; they also plan to meet
wi th developers. Watson stated one thing that
carne out of the neighborhood meeting is that
when the plan is completed the commission
needs to be much more aggressive and proactive
in acquiring parkland.
Brandt asked if any further information had
been received from Jim O'Brien regarding the
ADS property; Trueblood indicated he met with
Mr. O'Brien, and he appears to be willing to
donate some of the property. Mr. O'Brien
indicated he was awaiting a plat and would be
in contact with staff at a later date.
Liddell asked if there had been any discussion
with Montessori School regarding Reno Street
Park, with Trueblood indicating he has had
discussions with some Montessori School
neighbors. They would like to plant a hedge
on city property that would separate the park
from the Montessori School property.
Trueblood noted what the group is proposing
was proposed in the original landscaping plan
for Reno Street Park.
Trueblood reported on the following:
IPRA STATE CONFERENCE. Commission members
should have received information on the
upcoming IPRA state Conference; if anyone is
interested in attending, they should inform
staff by early March.
6
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SKATEBOARD PARK. The commission should expect
to hear back from the skateboard group. An
article in the Daily Iowan indicated the group
is circulating a petition to have a skateboard
park in Iowa City.
ADJOURNMENT:
Moved bv Liddell. seconded bv Watson. to
adjourn. Unanimous. The meeting adjourned at
7:45 p.m.
7
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~'o~ ')
MINUTES
SENIOR CENTER COMMISSION
DECEMBER 21,1992
Members Present: Rufine Anciaux, Mary Geasland, Bud Gode, Jean Hood,
June Pieper
Members Absent: Fred Krause, Tom Muller, Harold Stager, Mark
Thompson
Members Elect Present: Harold Engen, Gerry Lackender, Patrick Peters
Staff Present: Bette Meisel, Joyce Phelps
Guests Present: George Floerchinger, Frieda Shannon-Council of Elders,
Anne Burnside- City Attorney
CAL.L TO ORDER/INTRODUCTIONS/MINUTES/PUBLIC DISCUSSION
I
Geasland called the meeting to order and introduced and welcomed the
guests and new Commissioners.
The minutes were approved as mailed.
Anciaux remarked that the UI Credit Union deserved a lot of thanks and
credit for bringing an afternoon of Bingo to the Center. She said everyone
who attended had a very good time.
IOWA STATE TV SHOW.HOOD
Hood showed a part (which was filmed at the Center) of a video produced
by the State Extension Service. The film deals with creating a model
community that strives to be the best place for people to age with
maximum respect, human treatment and support for independent living. In
other words - "A Model of an Elder Friendly Community". Hood passed out
assessment charts which show the characteristics of an Elder Friendly
Community.
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MINUTES.SCC
PAGE 2
ELECTION OF OFFICERS. GEASLAND
The nominating committee presented the following slate for Commission
offices: Chair: Mary Geasland; Vice Chair: Tom Muller; Secretary:
Bud Gode.
There were no nominations from the floor. A motion was made
'to suspend the rules and cast a unanimous ballot. Motion
carried unanimously. AnclauxIPleper.
scrv. MEISEL
Meisel informed the members that SCTV had submitted a 30 minute video
of 'Mature Focus" for a monitary award for non-profit cable TV. . The
amount Is $2000. Meisel explained that SCTV needs to upgrade and replace
some equipment as they were getting busier and more volunteers were
joining the group. Meisel said other avenues for funding this are being
explored including TCI. Meisel said the staff is also considering moving
SCTV to Room 209, moving the weight room equipment to the half of Room
G13' that Is being underused, and making Room 206 into a large classroom.
Geasland asked the Commission to be considering the changes for the next
meeting as it would be an agenda item in January. Geasland said the City
Council was going to be asked for time to allow SCTV to show the film to
them.
There was a short discussion about uses of the Gift Fund. Meisel and Hood
explained that one purpose of the Gift Fund was for long.range planning
but funds had been used for dark room and video equipment, and other
equipment purchases. Quilt raffles and Community Theatre fund raisers
generally had specific goals In mind. For example, handicapped accessible
doors for the front door on Linn Street and 2 bathroom doors on the main
floor.
3/0
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MINUTEs-see
PAGE 3
REVIEW LETTERS OF AGREEMENT - MEISEL
After a short discussion and minor changes to the letters, Gode moved
that the drafts of the letters with the changes be sent to the
City Legal Department for their review. Pieper seconded.
Motion carried unanimously.
COMMISSION PRESENTATIONS. ANCIAUX
Anciaux reported going to the City Council and informing them about the
Holiday Bazaar and inviting them to the Community Theatre Fund Raiser.
SENIOR CENTER UPDATE. MEISEL
Meisel reported $1369 was raised by the Holiday Bazaar and $1270 on the
theatre fund raiser. She said with the $1000 from the City Rotary Clubs
the Center had almost enough to pay for 3 handicapped accessible doors .
Linn Street entrance and both bathrooms on the Main Floor. She asked for
permission to use Gift Fund money if needed to complete the project.
Pieper moved that the 3
handicapped accessible.
unanimously.
funds be used to make the 3 doors
Gode seconded. Motion carried
Meisel asked for authorization to purchase 2 coffee urns and a standing
lectern with light and sound pack which are needed.
Much discussion followed.
Hood moved that the two coffee urns and a lectern with sound
pack be purchased from the Gift Fund. Anclaux seconded. Motion
carried unanimously.
Meisel encouraged the Commission to thank Target for their gift to the
Center of a 9 foot decorated Christmas tree for the Lobby.
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MINUTES-SCC
PAGE 4
Meisel said the elevator will be brought up to code with the
installation of sound to indicate each floor. This cost of $1700 will
come from the maintenance and repair part of the Center budget.
OPEN DISCUSSION
It was agreed since January 18 is a City holiday, the January
Commission meeting will be on January 25. The Advisory Board
meeting will be on Tuesday, January 19.
Gode said he would go to the City Council, Council of Elders and the
Board of Supervisors meetings in January. .
Geasland told the members the special budget public hearing will be
February 23. All members are urged to be there. More information
about this will be available at the January meeting.
Geasland read a letter to the Commission and Council of Elders from
Harold Stager regarding the Adult Day Program room.
Geasland presented certificates of appreciation to the outgoing
Commissioners and thanked them for their work on the Commission.
Meisel and Geasland added a special thank you to Hood for her 2
years as Chair of the Commission.
The meeting adjourned at 5: 10 PM.
Minutes prepared by Joyce Phelps, Senior Center Secretary
Minutes approved by Bud Gode, Senior Center Commission Secretary
310
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Mayor's Youth Employment Program
Minutes
Board of DIrector's Meeting
September 23, 1992
Board Members Present: Barry Kucera, Carrie Norton, Rob Swift, Loren Forbes, AK.
Traw, Sheila Creth, Pat Schnack, Rosalyn Green, Jean McCarty, Ken Haldeman, and Dave
Jacoby.
Statt Present: Peg McElroy Fraser and Cindy Chambers.
Call to Order: Barry Kucera called the meeting to order at 4:05 PM.
I. Introduction and Welcome: Barry Kucera welcomed all in attendance.
Cindy Chambers, newly hired Associate Director of MYEP, was introduced. ,
II. Approval of Minutes: Minutes from the August 26th meeting were
approved by consensus.
III. Financial Report for June 1992: The financial report for June 1992 was
approved by consensus.
IV. Additional Agenda Items & Correspondence Received:
1. Peg reported that Kurt Kastendick would be coming aboard in
November, replacing AK. Traw. AK. Traw will re-apply to continue on
the Board in the future. Peg also took this opportunity to welcome
newest Board Members.
2. Peg reminded Membersthat Committee selection time was approaching,
and that all Members would be asked to Join a Committee of their choice.
V. New Business
1. Approval of Submission of the FY 1994 Budget.
Peg summarized the budget In saying that there were modest increases.
Motion that the FY 1994 Budget be submitted for the Joint
Hearing Process was moved by Dave Jacoby and seconded by Loren
Forbes. Motion carried/MSC. Approval, at this time, is of the document
submission for consideration.
Peg also mentioned a project, known as a Serveathon, she would like
to institute. This type of project raised approximately $140,000 for the
city of Boston. MYEP's goal wOjJld be to raise $10,000 through this
method. Discussion continued with ideas for various projects a
Serveathon might benefit the most. Peg suggested utilizing a Serveathon
with the Greater Housing Fellowship, and working with all agencies of
United Way In organizing a strong listing of volunteers to get involved.
Carrie raised that United Way may be able to Identify projects. Peg
followed by noting that a Serveathon is highly visible to the community,
Carrie asked Peg to review the grants list. Peg named the following
3/1
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grants: Dole Foundation; Youth/Violence Prevention; and, the third and
fourth being the Entrepreneurial programs both State and Federal.
2. Discussion of Annual Hearing ,
Peg proposed using the November meeting as a practice presentation
for' her and Barry. Board Members would review the presentation and
make suggestions for Peg and Barry. The actual presentation will occur
January, 1993. Barry will meet with Bob Lehnertz to get information
regarding last year's hearing. Cindy wiil be present for the United Way
Hearing, but Peg and Barry wiil give the presentation. Carrie asked if
budget sheets would be available during the practice session. It was
noted that approximately forty (40) people would be present on the
City, County, and United Way Hearing Board. There was no further
discussion.
VI. Old Business
I
1. Program Reports/Bowers & Miiler
Peg reported that significant results have been seen aiready with the In-
School Component. '
2. Youth Services Foundation Report
Youth Services Foundation is developing their fund raising strategy with
assistance from a subcommittee. Peg wiil submit the needs of MYEP
and give a copy of this submission to the Board next month.
3. Committee Appointments FY 1993
Barry asked that Members look at the various committees and next
month appointments wiil be handled.
4. Year Round Conservation Corps Report
Peg reported that the immediate difficulties with this component was that
the grant stipulated minimal funds for supervision. Peg reviewed the
correspondence with the Board regarding not being funded for the Year
Round Conservation Corps Component. Peg expressed her
disappointment at not being selected but shared concerns surrounding
the difficulties of maintaining a true Year Round Corps given the.
parameters of the grant.
VII. Adjourn: The meeting was adjourned at 4:45 PM. The next meeting wiil
be October 28, 1992 at 4:00 PM.
Respectfully submitted,
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Secretary
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Mayor's Youth Employment Program
MINUTES
Board ot Director's Meellng
December 2, 1992
Board Members Present: Barry Kucera, Ken Haldeman, Loren Forbes, Pat Schnack,
Carrie Norton, Jacque McClure, Julie Pulkrabek, Jean McCarty, Kurt Kastendick, and Rob
Swift.
Staff Present: Peg McElroy Fraser and Cindy Chambers.
Call to Order: Barry Kucera called the meeting to order at 4:05 PM.
I. Introduction and Welcome: Barry Kucera welcomed all in
attendance.
II. Approval ot Minutes: Minutes from the October m'eeting did not
include Jacque McClure in attendance. This change was noted
and the minutes were approved by consensus.
III. FinancIal Report - August, September, October 1992: This
report was postponed. The finance committee will meet during
the month to review these reports and decide upon further
action if necessary.
IV. Additional Agenda Items & Correspondence Received:
Discussion began with a question regarding the total number of clients served on reports
from the Programs Coordinator and Program Specialist. Peg explained that the Programs
Coordinator works with clients who appear more than once on the reports. Thus these
are duplicated counts. Carrie asked for clarification on the two programs Homeless and
Independent Uving (IL). It was stated that IL clients live on their own but still receive
'supervision from staff at Youth Homes. Typically, this program involves a younger
clientele than the Homeless program. The Homeless program focuses on youth between
the ages of 16.21. Youth may reside in the transitional shelter operated by Youth Homes
or they may live on their own r&ceiving counseling and other staff support.
V. New B"uslness:
1. ANNOUNCEMENT: HUD Technical Assistance to aid low-
and moderate-Income youth to become selt employed.
Peg announced that MYEP is a new recipient of a grant in the national competition from
3/1
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HUD. She met with HUD during her last trip to Washington, D,C. At that time, the main
focus of the meeting was compliance issues. This was extremely extensive, but facilitated
completion of the first phase in receiving this grant. Peg also remarked that through this
Entrepreneurial Grant, MYEP worked to receive stipends. These stipends were
disallowed. Therefore the business venture stemming from this grant will need to raise
enough funds for clients' salaries. Peg concluded by stating that MYEP hopes to begin
Phase I (Courier/Errand Service) of this project by the first of the year.
VI. Old Business
1. Hearing Practice
Barry and Peg practiced the United Way Hearing presentation. Constructive feedback
and suggestions were offered by many Board Members. The final analysis included
lengthening the presentation to a full 20 minutes; include examples of grants rejected by
MYEP due to lack of matching funds; simplify wording and sentence structure; clarify
programs; review language used in relation to speaking about the clients; and, finally, it
was suggested not to bring the Success story client unless she feels it is necessary for
her to be there.
Peg noted that the United Way Hearing is scheduled for Thursday, December 17, 1992,
at 8:30 PM.
Carrie added that the presenters should be ready to answer questions such as is the
money projected from the University reliable? And, defense of the position change from
Administrative Coordinator to Associate Director. This was noted.
2. Camp Cardinal
Peg announced that Camp Cardinal is for sale. Responses for bids are due in mid-
January. There appears to be strong support from city and parks officials, and also from
the City of Coralville, for acquisition of this camp.
MYEP will attempt to either (1) lease Camp Cardinal, or (2) buy more time. to acquire
funds in hopes of purchasing the camp. The anticipated purchasing price is in the
neighborhood of $100,000,00 (this figure.is based on an estimated purchasing price set
two years ago), The City of Iowa City will assist in this venture and the City Council will
be notified of our intent.
This project could qualify for two different sections of the REAP Act:
1. 100 % Acquisition Funds
2. Public/Private Co-share
3. Committee Overview
Personnel Committee: Dave Jacoby is the chair. This committee will review evaluation
materials and begin Peg's evaluation In January.
311
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Strategic Planning: Rob is the chair. They discussed approaches. Plan to access
strategic plans from other groups. The group is looking at how to structure MYEP's
approach; how to implem lnt this process, and follow through. The committee would like
to begin small and branch out from that point.
Capital: Discussion of Camp Cardinal.
Program: Carrie is the chair. This committee wants to address the Serve-athon and look
at how reporting is occurring for the clients. There will also be a subcommittee In charge
of organizing the upcoming anniversary celebration for MYEP's 25th Anniversary.
Finance: Will meet In the near future to discuss August, September, and October financial
reports.
Peg announced the MYEP/UAY/youth Homes/youth Services Foundation Boards
and Staff Members' Holiday Party. Friday, December 18, at 5:00 .7:00 PM, Peg will
host this event at her house, 2040 Uttle Creek Lane. All are invited. Please contact Peg
at 338-4900 if you are unable to attend.
Next Board Meeting Is Wednesday, January 27, 1993, at 4:00 PM.
Peg thanked Board Members for their assistance and feedback with the United Way
Hearing presentation,
VII. Adjourn: The meeting was adjourned at 5:10 PM.
Respectfully Submitted,
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oren Forbes '
Secretary
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6'9
MINUTES
IOWA CITY HOUSING COMMISSION
DECEMBER 8, 1992
ROBERT A LEE COMMUNITY RECREATION CENTER - ROOM A
MEMBERS PRESENT:
Benjamin J. MOORE, Robin PAETZOLD-DURUMERIC, Roger
J. REILLY, Paul EGLI (arrived 8:43 am), Jack
MCMAHON, James L. HARRIS (arrived 9:30 am) Charles
EASTHAM
MEMBERS ABSENT:
NONE
STAFF PRESENT:
Jim Pumfrey, Gary Klinefelter, Marianne I'.ilkman,
Marci Lindsay, Doug Boothroy, Secretary Virginia
Stroud
RECOMMENDATIONS TO COUNCIL:
- THAT THE DRAFT OF THE 1992 CHAS ANNUAL PERFORMANCE REPORT BE
APPROVED.
- THAT THE AMENDMENTS TO THE IOWA CITY HOUSING CODE SECTIONS 17-2, 17-
5(i)(1)(c), l7-6(c), l7-6(d), l7-7(q), and l7-7(g) BE APPROVED.
MEETING TO ORDER:
Chairperson Moore.
Meeting was called to order at 8:35 AM by
MINUTES: Motion to approve the Minutes of November 10, 1992, was made
by Paetzold-Durumeric, seconded by Eastham, carried 5-0.
CD HOUSING UPDATE - MILKMAN
I
Milkman stated O'Reilly Hotel HOME Application has been withdrawn at
this time due to the timing problem. Milkman also stated Housing
Commission will discuss applications for CDBG funds at the January
meeting and she will provide a list for review.
- Review & recommendation CHAS 1992 Annual Performance
Final draft of the 1992 CHAS Annual Performance Report was presented to
the Housing Commission. Lindsay stated a Public Hearing was being held
December IS, 1992, and staff needed a Housing Commission recommendation
for Council. Housing Commission members reviewed the report and stated
that it was very complete and staff was to be commended for doing a
good job using programs that are available. Members suggested that
staf f should: 1) continue to monitor any progress made in the near
south side with the new zones that are meant to encourage development
of affordable housing; 2) continue to pursue discussions with local
financial institutions on the creation of a revolving loan fund or
other programs that would assist non-profits in developing affordable
housing. Motion to recommend to council that the draft of the 1992
CHAS Annual Performance Report be approved, was made by Moore, seconded
by Eastham, carried 6-0.
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PAGE 2
MINUTES
IOWA CITY HOUSING COMMISSION
DECEMBER 8, 1992
HOUSING CODE AMENDMENTS - KLINEFELTSR
Three local landlords were present for discussion of proposed
amendments to the Iowa City Housing Code. Klinefelter added an
exception statement in Section 17-6 (c) after mechanical rooms "except
where these rooms are adjacent, they may be served by one fire
extinguisher". A questions of liability for absence of Hre
extinguisher was made. Klinefelter stated keeping fire extinguisher in
tamper proof cabinets and using mirrored glass has cut down
considerably on vandalism. Robin suggested color coding or inscribing
address or other similar method to identify each fire extinguisher.
Another suggestion was made to include tenant responsibility for the
. fire extinguisher in the Lease agreement. Motion to approve amendments
to Iowa City Housing Code Sections 17-2, 17-5 (i)(I)(c), l7-6(c), 17-
6(d), l7-7(q), and l7-7(g) was made by Paetzold-Durumeric, seconded by
Moore, carried 6-0. Landlords are encouraged to return to the Housing
Commission and report how this is working, A Public Hearing will be
held in January for public to comment to the City Council before the
Amendments are approved.
CCN REPORT - PAETZOLD-DURUMERIC
Robin stated there was no meeting in November.
HOUSING AUTHORITY REPORT - BOOTHROY
Housing Commission discussed statistics and questioned continuation of
vacancies at Broadway. Boothroy stated Carol Flinn, the Public Housing
Manager, would need to address these questions. Boothroy stated
acquisition of four new Public Housing units has been completed and two
families have been selected for occupancy. Egli asked if we had
received a decision on the appeal of the FSS application. Boothroy
stated a decision was requested from the Attorney General's office and
we have not received a response but he would have the City Legal
department check.
DISCUSSION
Eastham stated he would be bringing to the
discussion of hard to house families and wanting
work out problems.
Housing Commission
to establish ways to
IIPPROIJED BY:
Benjamin J. Moore, Chairpers,m
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January 28, 1993
LIllRARY BOARD MINUTES
BOARD MEETING OF JANUARY 28, 1993
4:00 PM IN 2ND FLOOR ADMINISTRATIVE CONFEFENCE ROOM
BOARD MEMBERS PRESENT: Steve Greenleaf, Anne Hargrave, Jeri Hobart, Gary
Lundquist, Kathy Moyers, Anne Spencer, Kent Swaim
BOARD MEMBERS ABSENT: Phil Hubbard, Chuck Traw
STAFF PRESENT: Maeve Clark, Susan Craig, Lolly Eggers, Martha
Lubaroff, Hal Penick, Debbie Sales, Carol Spaziani
OTHERS PRESE.NT:
CALL MEETING TO ORDER: The meeting was called to order at 4:10 pm
APPROVAL OF MINUTES:
The minutes for the regular meeting of December 17, 1992 were approved as corrected, It was
noted that the amount $625 should have been $8,625 in the paragraph regarding library service
to Hills. Moyers/Spencer
FINANCIAL REPORTS:
Eggers reviewed with the Board reports illnstrating the past 6 months receipts aud expenditures.
were reviewed. The Gifts & Beqllesls Fund for the past quarter was also reviewed. There were
no exceptional items; figures were within the range of what was projected,
DlSBURSEI'vIENTS:
Disbursements for December, 1992 were approved. Greenleaf/Hobart.
Visa card expenditures for December were reviewed.
DIRECTOR'S REPORT:
1. Eggers showed a video sampler of Channel 20 programming. The sampler was
deveioped last fall for the cable cOllsultanl in preparation for the cable rc-franchising
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January 28, 1993
process. The sampler gave Board members who do not subscribe to cable some examples
of the programming prepared and cablecast by the library's Audiovisual/Community
Services Department.
2. After discussion, the dates for the March and April Board meetings were changed from
March 25 and April 22 to April I and April 29. This change accommodates Eggers
vacation, Craig's workshop and avoids Spring Break for Board members.
3. Renewals of library materials by phone started fonnally last week and the public loves
it. This was the service most requested by library users in a recent survey.
4, The Library (and the City) need to be prepared to field a wide variety of requests for
special services to individuals covered by the Americans with Disabilities Act. Signers
for children:s storyhours, more "serious" non-fiction in our large print and recorded
books collections and extensive free enlarged copies of magazine articles are requests
the library received in January. The Recreation Department is getting similar requests.
The library is fairly strong in physical access to the building, but meeting special needs
for access to programs, computers and collections will be expensive.
5. The library is curreutly recruiting for a replacement for Debbie Sales who has resigned
her Director of Development job effective about April I. Sales will marry and move to
Minneapolis. We will attempt to name her successor by the end of February.
PRESIDENT'S REPORT
Swaim urged all Board members to attend the annual Staff Breakfast to be held next Friday,
February 12.
He reactivated a committee fonned several months ago to evaluate the Director's salary. This
committee, consistiug of Moyers, Lundquist and Hargrave have been asked to return to the
Board with a recommendation for the Director's merit salary increase. A decision on Ihis had
been awaiting the results oflhe City's reclassification sludy and since implementation of this will
not take place until July I, 1993, the Board will complete its action via a bonus.
Swaim paid tribute to Debbie Sales on behalf of the Board. He praised her efforts and
accomplishments and expressed the Board's sorrow at her resignation. Moyers added her
appreciation on behalf of the Friends Foundation,
DEVELOPMENT DIRECTOR REPORT:
In lieu of a verbal report, Sales distributed Ihe Quarterly report of Ihe Friends Foundation and
highlighled several items, She reported that the Sustaining Fund had received girts amounting
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January 28, 1993
to $27,190.00 Ihis quarter with a year to date total of $38,831. Endowment Fund has raised
$49,952 this year to date with pledges of $8,200.00. She infonned the Board of the upcoming
Rosenshontz concert scheduled for April 17, the Volunteer Tea scheduled for April 18 and the
John Hasse concert to be held on February 28 in conjunction wilh the unveiling of the
Cumulative Giving Wall.
REPORT FROM FACILITIES PLANNING COMMITTEE
Minutes were included in the Board packet. Eggers thanked Board members for completing
their Building needs surveys. Those, along with many more items of infonnation were mailed
out to the consultant in preparation for his visit February 8-10.
COMMUNICATIONS
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A copy of Eggers letter to Judy Groethe, City Clerk, Hills Iowa was included in the packet.
This letter was a followup to the Board's recommendation to begin dialogue regarding a contract
for library services with Hills.
APPROVE BY-LAWS CHANGE DISCUSSED AT DECEMBER MEETING.
In order to accommodate the merger of the Friends & the Foundation, this change was
infonnally approved at the December meeting and the text served as notice for official approval
today. It was unanimously approved following a motion by Moyers/Greenleaf.
REVIEW OF BOARD POLICY 101: BYLAWS
The Bylaws were reviewed by the Board. No action was taken.
REVIEW OF BOARD POLICY 802: CONFIDENTIALITY OF LIBRARY RECORDS
This policy was reviewed by the Board. No action was taken.
REVISE BOARD POLICY 812: LIBRARY HOURS
This policy had never fonnally updated to be compatible with actual library hours since 7/1/92.
It was unanimously approved as revised. Greenleaf/Hargrave
The meeting was adjourned at 5:50 pm after a motion by Greenleaf/Hargrave
Submitted by Martha Lubaroff
3 of 3
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MINUTES
BOARD OF ADJUSTMENT
JANUARY'3. , 993 - 4:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
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MEMBERS PRESENT:
Larry Baker. Ernie Galer. Catherine Johnson. Barbara Ludke, Rich
Vogelzang
MEMBERS ABSENT:
None
STAFF PRESENT:
Rockwell. Bormann. Hudson
OTHERS PRESENT:
Chuck Mullen
,CALL TO ORDER:
Galer called the meeting to order at4:33 p.m. and welcomed Barbara Ludke as a new Board
member.
ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON:
Johnson nominated Galer as Chairperson. Vogelzang seconded. Johnson nominated Baker
as Vice Chairperson. Vogelzang seconded. Baker nominated Vogelzang as Vice Chairperson.
Baker stated he sometimes has schedule problems and needs to leave meetings early so he
could not take on the responsibilities 01 Vice Chair. Johnson agreed to the nomination for
Vogelzang. Ludke seconded. Galer was elected Chairperson and Vogelzang was elected Vice
Chairperson on a 5.0 vote.
CONSIDERATION OF THE MINUTES OF DECEMBER 9, '992:
I
Baker moved the minutes 01 the December 9. , 992. meeting be approved as submitted.
Vogelzang seconded. The motion carried on a 5-0 vote.
SPECIAL EXCEPTION ITEM:
,. EXC 92.0032. Public haaring on a request submitted by Donald J, Conlon on behalf
01 property owner Plum Grove Acres. Inc. for a special exception to permit an office
use (a dental clinicl in a CN.' zone lor property locatad a~ 373 Scott Court.
Rockwell reviewed the staff report dated January' 3. , 993. Staff recommended EXC
92-0032. a special exception request to permit an office use (dental clinic) in a CN.'
zone for property located at 373 Scott Court be approved subject to conformance to
the site plan submitted on January 7. '993.
PUBLIC DISCUSSION:
Chuck Mullen, attorney for apolicant Donald J, Conlon, stated he was here to
represent the applicant; to answer any questions the Board might have concerning the
dental clinic application, He commented the Zoning Code Interpretation Panel decision
31t/
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Board of Adjustment
January 13. 1993
Page 2
and the staff report regarding the Conlon application indicate that staff is satisfied with
the appropriateness of a dental clinic in this CN.1 zone.
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BOARD DISCUSSION:
Johnson feared Iowa City was beginning to be a collection of Stop ',n Go stores. She
would like to see a nice grocery store go in the Scott Boulevard/Court Street CN.1
zone. Vogelzang commented that obviously a lot of thought had gone into the layout
of the site plan for the dental clinic. Galer asked if the site plan was in conformance
with the Zoning Ordinance requirements for parking. Rockwell replied yes. She
commended the applicant's turnaround time in revising the site plan. She noted the
applicant not only met the zoning requirements, but went beyond them. For example,
the applicant intended to provide a non-required sidewalk along Scott Court and to
locate the driveway entrance as far north of the Court Street/Scott Court intersection
as possible. Galer stated that the applicant appeared to have met the requirements for
establishing an office in the CN.1 zone and the general standards for granting a special
exception.
MOTION: Vogelzang moved to approve EXC 92.0032, a special exception to permit
establishment of a dental clinic in a CN.1 zone for property located at 373 Scott Court,
subject to the conformance with the site plan submitted on January 7. 1993. Baker
seconded. The motion carried on a 5.0 vote.
BOARD OF ADJUSTMENT INFORMATION:
Rockwell announced the Board of Adjustment luncheon scheduled for January 20, 1993. .
ADJOURNMENT:
Galer adjourned the meeting at 4:48 p.m. Galer stated that the next Board meeting was
scheduled for February 10, 1993. Johnson commented she would be absent.
Ernie Galer. Board Chairperson
rn..JL. ~
Melo~y R ckw II. Board Secretary
Submitted by Liz Hudson.
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MINUTES
INFORMAL MEETING
IOWA CITY PLANNING & ZONING COMMISSION
JANUARY 11, 1993 - 7:30 P.M.
SENIOR CENTER CLASSROOM
MEMBERS PRESENT:
Ann Bovbjerg, Casey Cook, Pete Cooper, Sally Dierks, Richard
Gibson, Tom Scott, George Starr
MEMBERS ABSENT: None
STAFF PRESENT:
Franklin, Moen, Miklo, Rockwell, Bormann
PRESENTATION BY CITY MANAGER OF PROPOSED 1994-95 CITY BUDGET WITH
EMPHASIS ON CAPITAL IMPROVEMENTS PROGRAM:
Franklin advised the Commission to view the proposed capital improvements program in terms
of the previously discussed growth policies. She said the growth policies document contains
a recommendation to invest public money within the corporate limits before investing in
annexation areas.
Atkins said the recent property tax freeze imposed by the state legislature is actually a freeze
on the amount of money a municipality can receive in tax dollars. He said cities are allowed
to increase that amount by the amount of growth that occurred over the past year, so Iowa
City is lucky because there was growth. He said many cities did not have any growth. Atkins
said the Debt Service levy is not affectad by the recent legislation; that levy can be as much
as five percent of the total city budget, or $77 million. He said this is a Aaa bond rated
community, and there are certain requirements which must be mat prior to a referendum on
proposed debt.
Atkins said the City currently has about $3 million to invest in capital improvements for the
current budget, $2.4 million is expected from the Intermodal Surface Transportation Efficiency
Act, $1 million in road use tax reserves, and the sewer bonds will soon be refinanced. He
said Council will heve to decide if they wish to incur more debt in a way that does not
increase taxes. There is about $10 million more in usable debt available to the City. He said,
however, there ara certain market considerations which affect debt service.
Franklin asked Atkins to discuss what could happen if the City had no growth. He said rarely
has the City not grown, but if that were the case, Council would have to choose between
reducing services, using reserves, or laying off employees. He said the City must be careful
this year that no single department or service area has a huge increase. Bovbjerg said there
is a direct relationship between the operating budget and capital improvements planning; if
the City builds a street, that street must be maintained. She said Council must make difficult
political decisions regarding priorities.
Cook asked why the budget is limited to growing by the amount of growth in the City. Atkins
said it was a State decision. He said in areas such as Walnut Ridge, there has been growth
that has positively impacted the City's growth. Cook asked where the money came from to
extend sewer lines. Atkins said the sewer lines are paid for by usar fees, although a general
obligation bond was often issued for the initial establishment of the lines. Atkins said the
amount of growth the City has had is espacially remarkable considering that 25 percent of the
land is off the tax rolls. Cook said larger homes subsidize smaller homes. '
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Planning ar,d Zoning Commission
Informal Minutes
January 11. 1993
Page 2
Starr asked how tax incremental financing districts affect the City budget, in light of the tax
freeze. Atkins said the City only has one TIF, so the effect should be minor, He
recommended the City take a hard look before establishing any more TIF districts. It has
become more of a political decision than a financial decision.
Franklin asked how the Commission could affect a decision on capital improvements projects.
Atkins said Council needs to provide direction for the Commission regarding which projects
to expend effort on. He said Council will need to establish criteria for projects, such as
mandates, accommodation of future growth, and the power of interest groups. Bovbjerg
asked how the public will have input on the budget. Atkins said it is difficult to tel"evise all
the meetings associated with the budget. He pointed out that there will be one or two public
hearings on the budget before the Council. He said the capital improvements budget will have
a higher profile as the projects become prioritized.
Cook asked if the annexations to be discussed this evening are linked to capital improvements
planning. Atkins said the desire for annexation is a reflection of the local market. He said
people want to be governed by the municipality which can best serve their needs. Atkins
believed the City is bette'r equipped than the County to provide services in many annexation
areas. Cook said it is a Inatter of cqst-effective development versus affordable housing.
Atkins agreed and said that is a political dimension of the Commission's decision making.
Atkins said the City has not spent sufficient time 'on the capital budget. Franklin said often
the only planning is in regard to one specific project at a time, with little consideration of the
ripple effect that project may have. Atkins said often Council makes "seat of the pants"
decisions regarding capital projects. Franklin said the influence of interest groups and other
public groups is what puts Council in that position.
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Atkins said he believes a capital improvements plan will help to anticipate projects which need
to be accomplished. Moen asked if there was any opportunity for departure from the plan.
Atkins said many projects are highly regulated. Franklin said if there were four votes from
Council to change a plan, it would be chenged.
ANNEXATION ZONING ITEMS:
1. ANN92-0002 and REZ0013. Discussion of an application submitted by Windsor Ridge
Development Co. to annex an approximately 240 acre tract located east of Scott Park,
south of Lower West Brench Road and north of American Legion Road, and to rezone
the parcel from County RS, Suburban Residential, to RS-5, Low Density Single-Family
Residential. 145-day limitation period: waived to January 21. 1993.1
Rockwell said hydric soils in the area are known as Ackmore and Colo-Ely soils. She
said both soil types have limitations for drainage, but are generally located in areas
which the developer has indicated would be reserved for open space.
Cook said the developer had tried to acquire access from Court Street, and asked if the
City had any plans to further develop that street. Rockwell said the developer's intent
was to develop the southern areas of this tract first, and as development to the north
occurs, Court Street would be constructed not by the City, but by developers as
subdivisions are developed. Franklin said according to the growth policies regarding
annexation areas, the City would concentrate more on projects within the currant
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Planning and Zoning Commission
Informal Minutes
Jenuary 11, 1993
Page 3
corporate limits than on the extension of Court Street. She said the Planning
Department had not yet calculated the figures on the increased usage of American
Legion Road. Moen said Taft Avenue could also be used for access.
Scott esked if the rezoning would be conditional due to the Commission's desire to
protect natural areas and meet open space and school needs. Moen said conditional
approval of the rezoning would be appropriate due to the open space and school site
considerations. Franklin said one condition could be that the developer work closely
with the Iowa City Community School District. Rockwell said other conditions could
address the hydric soils in the area, protection of drainageways, and open space
needs. Scott said many of the Commission's concerns are moot unless the growth
policies document is approved. He said the Commission would vote on the growth
policies on January 21.
2. ANN92-0003 and REZ92-0015. Discussion of an application submitted by Sycamore
Farms Company to annex an approximately 420 acre tract located south of Highway
6 and the southern corporate limits, and to rezone the parcel from County RS,
Suburban Residential, and R3A, Multi-Family Residential, to RS-S, Medium Density
Single-Family 8esidential, RM'12, Low Density Multi-Family Residential. RFBH, Factory
Built Housing Residential, CC-2, Community Commercial, and CN-1, Neighborhood
Commercial. (45-day limitation period: waived to January 21, 1993.)
Miklo said the developer has proposed 20 acres of CC-2 zoned land to serve the
residents of this area, however, staff feels the amount of commercial zoning proposed
is inappropriate. He said potential amendments to the RFBH zone may allow for
convenience stores, subject to administrative review. Miklo said there are two areas
which the developer has proposed for RS-S and RM-12; the areas are south of a
proposed east-west arterial street. Miklo said it may be better if those two areas are
zoned ID.RS and ID-RM for the interim prior to development of infrastructure. He said
the areas could be re-examined and rezoned later. Miklo said the Commission must
also evaluate the issues of possible wetlands and hydric soils in the area. Franklin said
the Commission should also consider the contiguity of development and what other
commercial areas currently exist within the corporate limits.
Gibson asked if staff's recommendation is that the only commercial zone in the area
be CN-,1. Miklo said that is correct, although if the RFBH zone is amended, that may
allow limited commercial uses. Cook had concerns about approving 20 acres of CC-2
in an area close to Sycamore Mall; he asked if this aree is adequately served by the
mall. Miklo said the developer said this 20 acres of CC-2 would address the needs of
this neighborhood. Franklin said staff's concern was that this area not be used for
another shopping mall. She said some uses proposed by the developer for the CC.2
are daycare centers, laundromats, mini-storage facilities, and a convenience store.
Some of these commercial uses might be appropriate in the RFBH zone, Miklo
reminded the Commission that amending the RFBH zone will also affect other mobile
home parks. .
Miklo said there are hydric soils and possible wetlands in this area, He said the City
has not had a policy regarding hydric soils in the past, although there are some other
areas of the City which have hydric soils, such as Whispering Meadows, Village Green,
and areas off Sycamore Street. Miklo shared maps of the annexation area and said the
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Planning and Zoning Commission
Informal Minutes
January 11, 1993
Page 4
extent of wetlands in the area is not known; the Corps of Engineers plans to conduct
a study in the Spring. Wayne Petersen, District Conservationist for the Johnson
County Soil and Water district, said hydric soils are wet soils and usually permanently
hold water. He said one characteristic of wetlands is that they hold water, but not all
areas of hydric soils are wetlands. He said wetlands are government regulated, but
hydric soils that are not part of a wetland are not regulated.
Scott recommended the Commission separate the north and south halves of this tract
when reviewing this application. He said in the north, the issue of primary importance
is commercial use and potential amendments to the RFBH zone; while the primary
issues in the south deal with wetlands and natural areas protection. He said the
applicant may be willing to amend the application for the two halves. -Scott wasn't
sure current City zoning was the best way to protect the southern area of this parcel.
He said the proximity to the wastewater treatment plant is an important consideration.
He was not sure ID-RS or ID-RM was the best way to protect possibie wetlands.
Bovbjerg said there should be a City zoning classification with which the city can
address this area. Franklin said that the City once considered establishing an
agricultural zone, but there were disagreements about it and the 10, Interim
Development zone was the compromise.
Gibson said according to the soil table, many of the soils in this area have severe
limitations for building local roads and streets. He said if the City develops infra-
structure in the area, it may be difficult to maintain. Miklo said many already
developed City streets are built on soils classified as having severe limitations. Franklin
said the City should address development on various soil types as a general policy
matter.
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Scott said the City has adopted a policy to preserve as open space those areas defined
as wetlands. He said once the area is zoned, the developer has certain rights. Scott
said the south half of the Sycamore Farms tract ought to remain under County
jurisdiction until the City is better equipped to deal with it. He said the application
should be amended so the Commission need only deal with the north half. Gibson said
that would not satisfactorily solve the problems because there are wetlands and hydric
soils in the northern area as well. Dierks said the north half is closer to the current
service area.
Gibson said the Commission must determine if the area is developable, before it can
consider how the land can be developed, Bovbjerg asked if the application can be
amended as Scott suggested, and if so, what would divide the two halves of the
parcel. Franklin said it will depend upon which definition of wetlands the Commission
chooses to use and whether the Commission wants to establish a policy to regulate
development on hydric soils.
Recessed at 10:25 p.m.; reconvened at 10:35 p.m,
Representing the developer, attorney Steve Bright presented a slide show of the
Sycamore Farms area,
Gibson said there are currently some apartment buildings on the parcel under County
jurisdiction. He asked if County zoning allowed that use of the land. Bright said it did.
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Planning and Zoning Commission
Informal Minutes
January 11, 1993
Page 5
Dierks asked about sewage service for the apartment buildings. Bright said there are
sewage lagoons which can serve a capacity of 400 to 500 residents. He said under
County zoning, 100 more units could be built.
Bright planned to have a minimum of 25 percent open space in this area, including the
school site. Bovbjerg said the developer's plans for residential housing may have to
change if the School Board chooses a school site other than what the developer has
proposed. Bright agreed, end said if the School Board chooses not to build, the land
will probably be developed for residential use.
Scott said further comments from Bright should be reserved forthe January 2t, 1993,
formal Planning and Zoning Commission meeting. He said both annexations would
probably be deferred to February 4, 1993, at the next formal meeting.
PLANNING AND ZONING COMMISSION INFORMATION:
There was none.
ADJOURNMENT:
rhe meeting was adjourned at 10:56 p.m.
Minutes submitted by Kati Kennedy Brown.
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
JANUARY 19, 1992 -7:30 P.M. INFORMAL MEETING
SENIOR CENTER CLASSROOM
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MEMBERS PRESENT:
Ann Bovbjerg, Casey Cook, Sally Dierks, Richard Gibson, Pete
Cooper, Tom Scott, George Starr
MEMBERS ABSENT:
None
STAFF PRESENT:
Denney, Franklin, Bormann, Miklo, Moen, Rockwell, Davidson,
Roberson
CALL TO ORDER:
The meeting was called to order by Chairperson Scott at 7:30 p,m.
COMPREHENSIVE PLAN ITEMS:
Discussion of proposed Comprehensive Plan amendments incorporating revised growth
policies for the City of Iowa City.
Moen explained that the language in the third bullet on page 4 was changed to read "should
'be viewed positively when". Cook questioned if public costs were not the main concern in
paying for infrastructure, especially sewer. He expressed concern that if the annexation policy
was adopted as a guide, prioritization of infrastructure needs within the City might be slighted.
Bovbjerg, Cooper, Gibson and Scott all said that they were unsure about the annexation on
the South side of the city. Voting on the amendments will take place on Thursday, January
21, when there will also be a public hearing. Scott explained that voting yes on the growth
policies amendment to the Comprehensive Plan does not mean that one is compelled to vote
yes on an annexation.
ANNEXATIONIZONING ITEMS:
1. ANN92-0002, REZ92-00 13. Discussion of an application submitted by Windsor Ridge
Development Co. to annex an approximately 240 acre tract of land located east of
Scott Park, south of Lower West Branch Road and north of American Legion Road, and
to rezone the parcel from County RS, Suburban Residential, to RS-5, Low Density
Single-Family Residential. (45-day limitation period: waived to Jenuary 21, 1993.)
Rockwell ~xplained that in regard to County roads surrounding the annexation area,
there would be a maintenance agreement between Johnson County and Iowa City.
After the question was raised about whether requiring the dedication of land as part
of a conditional zoning agreement strips the developers of a tax benefit, Scott stated
that should not be the concern of the Commission or the City. He viewed it
differently, because the land was not currently in the City.
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Planning & Zoning Commission
January 19, 1992
paga 2
Rockwell noted that because Windsor Ridge is considered out-ol'sequence develop-
ment. the zoning, il approved, would be conditioned on the stipulation that the
developers pay for the infrastructure required to upgrade the area, She added that the
developers intend to dedicate parkland to the City and a school site to the Iowa City
Community School District. Gary Watts of the Windsor Ridge Development Co.
explained that the developers have already signed a binding letter gifting six acres 01
parkland a'nd 13 acres for a school site, and that more land would probably be given
to the City later.
Gibson said that the City should decide where to put the park. Franklin explained that
the City's determination on the park depended on the suitability of the land for park
use. The Neighborhood Open Space Plan. which has not been formally adopted,
entered into the discussion. When adopted. an ordinance implementing the Plan would
allow the City to acquire open space based on the intensity of each proposed
development. '
2.
ANN92-0003. REZ92.001 5. Discussion 01 an application submitted by Sycamore
Farms Company to annex an approximately 420 acre tract 01 land located south of
Highway 6 and the southern corporate limits. and to razone the parcel from County
RS, Suburban Residential and R3A, Multi-Family Residential, to RS-a, Medium Density
Single-Family Residential, RM-12. Low Density Multi-Family Residential, RFBH. Factory
Built Housing Residential, CC-2. Community Commercial and CN-l. Neighborhood
Commercial. (45-day limitation period: waived to January 21. 1993.)
I
Franklin explained that the goal 01 the RFBH zoning amendment was to integrate the
day-to-day services 01 smaller commercial areas into a residential neighborhood.
Before commercial development could begin. the Planning Department Director must
,approve the site plan. Dierks did not think a storage facility belonged as part 01 the
residential neighborhood. Scott asked if design review would be a concern. Bovbjerg
and Dierks both said that they agreed that having smaller commercial areas as part 01
neighborhood was a good idea as long as the scale, location and design of commercial
facilities were c9ntrolled,
Wayne Peterson of the Soil Conservation Service of the USDA addressed the wetlands
Issues involved In the Sycamore Farms development. He hoped questions about hydric
soils were cleared up by a previously distributed sheet of information. He used
transparencies to show areas which have been identified as wetlands or potential
wetlands. He explained that Mike Hays of the Army Corps of Engineers will finish
evaluating the wetlands classifications for the Sycamore Farms development in the
spring after the thaw. The Commission agreed to defer the issue to the February 4
meeting.
ZONING ITEMS:
1. REZ92-0009. Discussion of an application submitted by Joan Hartto rezone properties
.Iocated on the north side of Jefferson Street between Linn and Van Buren streets and
property located on the south side of Jefferson Street between Gilbert and Van Buren
3JS
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Planning & Zoning Commission
January 19, 1992
Page 3
streets from CB-2, Central Business Service, to CO-l, Commercial Office. (45-day
Iimitntion period: waived to January 21, 1993,)
The Commission decided to defer this issue on January 21, 1993, to its February 4,
1993, meeting, '
2. Discussion of an amendment to the Zoning Ordinance adopting Section 36-10.5,
Neighborhood Conservation Zone (RNC-12).
Miklo explained that this amendment would allow structures that are' currently
conforming according to the RM-12 zone to remain so, but that new multi-family
developments would not be allowed in areas zoned RNC-12. The Commission agreed
to vote on the amendment to the Zoning Ordinance at its January 21 meeting.
REZ92.0018, Discussion of an application to rezone properties in the general vicinity
of Johnson Street on the west, Clapp Strpet on the east, Market Street on the north,
and Jefferson Street on the south, from RM.12. Low Density Multi-Family Residential,
to RNC.12, Neighborhood Conservation Zone, a newly proposed zoning district.
Several letters were received and the staff recommendation was to rezone the area to
RNC.12. The Commission agreed to vote on the requested rezoning at its January 21
meeting,
REZ9 2-00 1 6, Discussion of an application submitted by Kennedy-Hilgenberg Enterpris-
es to rezone 14,25 acres of an 85.3 acre tract generally iocated west of U.S. Highway
218 and north of Rohret Road, from ID-RS to P for an elementary school, and to
rezone the balance ofthe 85.3 acre parcel from ID-RS to RS-5, Low Density Single-
Family Residential. 145-day limitation period: February 1. 1993.) ,
Cook said supporting the $300,000 for the sewer upgrade would show the City
Council the Commission's commitment to upgrading infrastructure for land inside the
City.
Scott asked how this development was different from Southwest Estates. He pointed
out that once Southwest Estates comes into .sequence, the developer is reimbursed.
Moen answered that Southwest Estates had the first out-of.sequence agreement. She
said more complex agreements involving tap-on fees have been reached since then.
The Commission decided it needed calculations from the Public Works Department on
flow capacities and the costs the developer would be expected to pay. Scott pointed
out that the Planning and Zoning Commission can do nothing about the location of the
school and the rezoning of the property to p, Public Zone. It is not within the City's
jurisdiction. The Commission decided to defer the issue at its January 21 meeting to
February 4 for public discussion.
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Planning & Zoning Commission
January 19, 1992
Page 4
DEVELOPMENT ITEMS:
1. S-9007. Discussion of an application submitted by Paui M, Kennedy for preliminary
plat approval of, Kennedy's Watarfront Addition, Part Three, a 30.29 acra, 11-10t
commercial subdivision located west of Gilbert Street, south of Stevens Drive. (45-day
limitation pariod: waived.)
The Commission planned to defer this issue on January 21, 1993, to its February 4,
1993, meeting.
2. SUB92.0026. Discussion of an application submitted by K.M for final plat approval
of Park West Subdivision, Parts 2, 3 and 4, a 17.1 acre, 39.lot residential subdivision
located at the south end of Teg Drive and the west and of Aber Avenue. (45.day
limitation pariod: January 25, 1 ~93,)
If the revised plats receive Public Works approval, this issua would be ready for the
Commission to VOle on at tha January 21 meeting. Gibson confirmed that any plat
with more than six discrepancies would not be accepted for Commission consideration.
3, SUB92.0027. Discussion of an application submittad by Jane I. Black for preliminary
and final plat approval of Country Hills Subdivision, a 3.lot, 40.07 acre subdivision
located in Johnson County Fringe Area 7 approximately one mile south of Iowa City
on Highway 1 West. (45.day limitation period: February 15. 1993.)
This development is consistent with the Fringe Area 7 policy, The Commission
planned to vote on this subdivision aUts January 21, 1993 meeting.
REVIEW OF THE MINUTES OF DECEMBER 3,1992. AND DECEMBER 17, 1992:
Scott asked the Commissioners to bring any changes to the Planning and Zoning Commission
meeting on Thursday, January 21, 1993.
OTHER BUSINESS:
1. Discussion of a December 14, 1992,Ieller from C. Joseph Holland proposing to amend
the off.street parking requirements for multi.family residential uses. The Commission
directed the staff to let it know how much staff time would be required to ready an
amendment for multi.family parking requirements. This was noted by staff.
2. Discussion of any Pianning and Zoning Commission proposals for 1993 Community
Development Block Grant (CDBG) funding. The Commission agreed it was best to let
this money be allocated for affordable housing or human service agency needs.
ADJOURNMENT:
Meeting adjourned at 11: 15 p.m.
,&'1.19,1>01
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
FEBRUARY 4,1993 .7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT:
MEMBERS ABSENT:
Gibson, Bovb)erg, Dierks, Scott, Cooper, Cook, Starr
None
STAFF PRESENT:
CALL TO ORDER:
Denney, Mlklo, Bormann, Schreiber
Chairperson Scott called the meeting to order at 7:37, p.m.
RECOMMENDATION TO CITY COUNCIL:
1. Recommend approval by a 7-0 vote, of the portion of REZ92.00016 rezoning 14.25 from
ID.RS to P, subject to 1) conveyance of title to the property to the Iowa City Community
School District and 2) acknowledgement that approval may accelerate the need to
upgrade Rohret Road.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
ZONING ITEMS:
1, REZ92.0009. Pubtlc discussion of an application submitted by Joan Hart to rezone
properties located on the north side at Jefferson Street between Linn and Van Buren
streets and property located on the south side of Jefferson Street between Gilbert and
Van Buren streets from CB.2, Central Business Service, to CO-1, Commercial Office. (45-
day limitation period: waived to March 18,1993.)
Mlklo said the applicant requested this Item be deferred until March 18, 1993.
Public discussion opened at 7:38 p.m.
There was none.
Public discussion closed at 7:38 p.m.
BovbJerg moved to defer REZ92.0009 until March 18, 1993. Dierks seconded. The
mollon carried on a 7.0 vote.
2. REZ92.Q016. Public discussion of an application submitted by Kennedy.Hllgenberg
Enterprises to rezone 14,25 acres of an 85.3 acre Iract generally located west at U.S.
Highway 218 and north ot Rohret Road, from ID-RS to P for an elementary school, and
to rezone the balance ot the 85,3 acre parcel from ID.RS to RS.5, Low Density Single,
Family Resldenllal. (45 day limitation period: February 4, 1993).
Denney said In the update Ilf the 1989 Comprehensive Plan, this property was considered
to be out.ot.sequence due to the lack at adequate Infrastructure to serve the site. He said
specifically there Is a constraint In the Weslslde Trunk Sewer In the vlclnlly of West High
School where an eighteen Inch sewer line teeds Into a ten Inch sewer line and the need
315
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Planning & Zoning Commission
February 4, 1993
Page 2
to upgrade Rohret Road to arterial street standards. Denney said neither of those
situations have been Improved at this time and staff still feels this development should be
considered out,of.sequence.
Denney said if the Commission wishes to approve this rezoning, it would be subject to the
out-of-sequence development policy and the developer would have to pay for the costs
of oversized sewers and roads consistent with similar situations throughout the city.
Denney said staff recommends this request by Kennedy-Hilgenberg to rezone the subject
parcel from ID-RS to RS.5 be denied due to the lack of sanitary sewer capacity to serve
the site and the need to upgrade Rohret Road. He said staff further recommends that the
request to rezone 14.25 acres trom ID-RS to P be approved subject to the conveyance
of title for the properly to the Iowa City Community School District and acknowledging that
this approval may accelerate the need to upgrade Rohret Road.
Dierks said she has a concem about how this compares to what has been done In the
past. She asked about the exact agreement between the City and the developers of
Southwest Estates. She said the Commission's understanding and desire was that out-of-
sequence costs be paid tor by the developer and the Commission has now been lead to
believe that the developer will be reimbursed totally for the costs, which was not the
Commission's Intention.
Bormann said that was the first ot those types ot agreements that was drafted and for that
particular development, the agreement Is that the developer would have to pay the out-of-
sequence costs but wouid be reimbursed for the sewer costs, Bormann said subsequent
agreements pertaining ,to out of sequence costs have since been refined and the
developer must pay the out-ot.sequence costs without reimbursement.
I
Gibson asked the provisions for Interest on the payback. Bormann said the developer
gets no Interest. Denney said the conditions tor repayment In the Southwest Estates
agreement are the development of the Intervening properly or an amendment of the
Comprehensive Plan to bring Southwest Estates Into sequence development, with Interest
penalties only If the City does not reimburse Southwest Estates within a period of time of
those things occurring.
Denney said the water lines wero actually constructed oversized; the sewer was a share
calculated for Southwest Estates to be placed In an escrow account until such time as the
sewer upgrade actually takes place and will be reimbursed to, the deveioper when cne of
the two above conditions are met.
Dierks said at least two Commission members voted In favor of that application because
the developer was going to pay the costs In full. Gibson said it is unfortunate thai It did
not work out the way the Commission Intended but he doesn't feel the City Is worse
off;had the devolopment been In sequence, It would have resulted In the same outcome.
Scott said his understanding was that the only ;unds thai were recoupable to the
developer were the costs ot running water through the Kennedy tract and the developer
would recoup those costs when the Kennedy tract was developed. He said the agreement
was not written as the Commission had Intended,
3/5
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Planning & Zoning Commission
February 4, 1993
Page 3
Cook asked about the acreage that would be served by expanding the ten Inch sewer line.
Denney said about 750 acres would be served; it is basically the properties W3st of Wes~
High that would drain into that sewer.
Cook asked If there were any other cost constraints. Denney replied the improvement of
Rohret Road is the only other upgrade. In response to a question from Dierks, Bormann
said another public discussion on the upgrade of Rohret Road Is scheduled for the first
City Council meeting in March.
Cook said one of the strategies of the Neighborhood Open Space Plan Is to run green
belts and trails along sewer lines. He asked If there will be any changes in the easements
that would allow the opportunity to follow that strategy. Denney said he assumes the
easements will not change. Cook asked If It was possible to request the engineering siaff
to be cognizant of this strategy and plan the easements accordingly.
Public discussion opened at 7:57 p.m.
Larrv Schnlttler. MMS Consultants, 1917 Gilbert Street, said there were two reasons for
submitting the application at this time: 1) to coordinate the construction activities between
the subdivision and the school site in order to get a good design on stormwater manage.
ment, utilities and site grading; and 2) to allow for placement of the Infrastructure In a
manner that would provide a safe walking route to the school from the surrounding
developments. '
Schnlttjer said the developers are willing to pay the pro rata share for the 71 acres and
are open to negotiation on the other 14.25 acres.
Bovbjerg complemented the developers on designing the subdivision In a manner that
provides a safe walking route for school children.
Schnlttjer said this development also provides for large open spaces along the sewer line.
Public discussion closed at 8:03 p.m.
Dierks moved to approve the portion of REZ92. 0016 rezoning 14.25 acres from 10.
RS to P, subject to comreyance of title to the property to the Iowa City Community
School District. Cook seconded. The motion carried on a 7-0 vote.
BovbJerg motioned to amend the previous motion by adding a second condition
acknowledging that approval may accelerate the need. to upgrade Rohret Road.
Cooper seconded.
Dierks said she would rather see the second condition as a comment. Scott said he
shared Council person Larson's frustration with the location of the school. He said he feels
there were other locations with better Infrastructure In place and had there been closer
cooperation between the Iowa City Community School District and the City, that Issue
could have been resolved prior to the site selection,
The motion carried by a 6-1 vote with Dierks voting no.
3/5
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Planning & Zoning Commission
February 4, 1993
Page 4
Dierks said she shares Scott's concems regarding the site for the school and she wished
the school administration would have checked with the City before selecting a site to
determine what Infrastrllcture was plannod or necessary. She said It is unfortunate
because, In the long run, it Is the kids that lose.
Scott said the Iowa City Community School District has Indicated that they Intend to bus
the children until the roads, sidewalks and other public Improvements are made,
The motion as amended carried on a 7-0 vote.
Cooper moved to approve the portion of REZ92-Q016 rezoning the remaining tract,
approximately 71 acres, from ID.RS to RS.5, Low Density Single-Family Residential,
with the clear understanding that all of the costs associated with providing
Infrastructure for development of the sUbJect tract will be paid for by the developer
because It Is out of sequence and sUbJect to 1) the developer paying the pro rata
share of the sewer Improvements on the entire 85.3 acres and 2) no building
permits being Issued until the sewer upgrade Is completed. Starr seconded. [The
Comlsslon did not act on this motion.]
Cook suggested this portion of the application be deferred because of concerns on how
the cosls of the sewer will be apportioned. He said It appear the County Home, If
Included as part of the 750 acres, Is close to half the total acreage and If development of
the County Home is slow or never occurs, the City will be responsible for hall the cost of
the sewer extension. He requested deferral to allow time Investigate this issue further.
Cook moved to defer this portion of REZ92.0016 until February 18, 1993. Dierks
seconded.
The applicants agreed to the deferment.
Cook said the tolal cost of the sewer upgrade is $220,000 and If that cost is apportioned
only over the City's portion of the area being served, the pro rata share Increases from
approximately $300 to $600. He said further discussion Is needed to determine If it Is In
the City's best Interest to take responsibility for these costs,
In response to a request from Gibson, Bormann said she believes the City cannot make
the developer pay for more than his pro rata share of the sewer Improvements based on
the total acreage being served. Cook said he would like a definitive answer before voting
or this application.
The motion to defer carried on a 7.0 vote.
3. Public discussion of an amendment to the Zoning Ordinance, Section 36.9, Factory Built
Housing Residential Zone (RFBH), to allow consideration of certain commercial uses as
provisional uses or special exceptions,
Public discussion opened at 8:17 p.m.
There was none.
3/5
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Planning & Zoning Commission
February 4, 1993
Page 5
Public discussIon closed at 8:17 p.m.
Dierks moved to defer to April 1, 1993, discussion of an amendment to the Zoning
Ordinance, Section 36.9, Factory Built Housing Residential Zone (RFBH), 10 allow
consideration of certaIn commercial uses as provisIonal uses or special exceptions.
Secondt::d by Cooper.
Scott said the reasoning for deferral until April 1 , 1993, was that is the date when the
, Commission will be considering REZ92-003 and ANN92-0015 and since the two items are
related, he would prefer to deal with them In tandem.
Cook asked If the Commission had reached a consensus to disallow CN.l zoning In
mobile home parks. BovbJerg said she had considered CN.1 preferable to no commercial
uses but this amendment may be a method of allowing the uses she had envisioned,
Cook asked If BovbJerg was envisioning the commercial uses outlined In this amendment
Just for the Sycamore Farms application or for all mobile home parks In the city. Scott
said one of the conditions In this amendment for commercial uses Is an 80-acre tract and
the only existing mobile home park that may qualify Is Bon Alre. Bovbjerg said If this kind
of development within a mobile home park were successful, smaller parks may ask to be
considered for a special exception.
Dierks said CN.1 requires too large of a commercial area for mobile home parks'whereas
this amendment has no minimum size. Scott commended staff for drafting an amendment
that addressed many of the objections the Commission members had raised.
The motion to defer carried on a 7.0 vote.
ANNEXATIONIZONING ITEM:
ANN92.0003, REZ92.0015. Public discussion of an application submitted by Sycamore Farms
Company to annex an approximately 420 acre tract of land located south of Highway 6' and the
southern corporate limits, and to rezone the parcel from County RS, Suburban Residential and
R3A, Multl.Famlly Residential, to RS.a, Medium Density Slngle.Famlly Residential, RM.12, Low
Density MulU-Famlly Residential, RFBH Factory Built Housing Residential, CC.2, Community
Commercial and CN.1, Neighborhood Commercial. (45-day limitation period: waived to March
4,1993.)
Public discussion opened at 8:22 p.m.
There was none.
Public discussion closed 8:22 p.m.
Cooper moved to defer ANN92.003 and REZ92.0015 until March 4, 1993. Cook seconded.
BovbJerg said she was glad the Commission Is deferring this application because there are so
many matters of fact that they do not know at this point. She said she Is uncomfortable wllh
annexation because It requires rezoning and all of the ~onlng classifications the City currently has
are very development.orlented. She said she would vole to defer.
3/5
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Planning & Zoning' Commission
February 4, 1993
Page 6
Gibson said the Commission should proceed with considerable caution on this Issue and he sees
no real reason to hurry since the City has plenty of developable acres. He acknowledged Cook's
concems regarding affordable housing which he feels the Commission could resolve In a manner
other than annexation of sensitive lands.
Gibson expressed concern~ about the Commission's lack of knowledge of the extent, condition
and exact location of the wetiands and about the absence of any adequate ordinances within the
City of Iowa City Codes to deal with the control of development In sensitive areas. He sald while
the jurisdictional wetiands are covered by state and national laws, the Commission does not know
how to deal with the areas in which development could impact on the wetlands In a detrimental
manner.
I
Gibson stated the Commission's obligation In regard to this Issue Is to the citizens of Iowa City,
not to the developer and he does not think the Commission should unnecessarily reduce or limit
their options or negotiating postures with regards to this particular development proposal by
conferring development rights on that property which he feels the Commission would Inescapably
do by proceeding with the annexation or rezoning. He said he Intends to vote for deferral.
Scott outlined three Issues that require resolution prior to the Commission continuing with any
action on this request: 1) the resolution of the differences In the interpretation of the contract
language between the IDNR and the City of Iowa City concerning the funding of the Southeast
Interceptor sewer main; 2) the final delineation of the Jurisdictional wetiands by the Corps of
Engineers and the IDNR; and 3) the request for staff to look at other communities or govemmen-
tal entities that have faced the question of development adjacent to environmentally senslllve
areas and how they have dealt with this Issue. 'Scott said the Commission will not take action
on the subject application until these Issues have been resolved.
Cook said he would like more discussion on the question of whether the county or the clly Is best
equipped to protect wetlands and would like to know more clearly what the developer's options
are if the land remains In the county.
The motion to defer carried on a 7-0 vote.
DEVELOPMENT ITEM:
S-9007. Public discussion of an application submitted by Paul M. Kennedy for preliminary plat
approval of Kennedy's Waterfront Adciltion, Part Three, a 30.29 acre, 11.lot commercial
subdivision located west of Gilbert Street, south of Stevens Drive. (45-day limitation period:
waived,)
Scott said the applicant has requested this Item be deferred Indellnltely until a Section 404 permit
from the Corp of Engineers Is either granted or denied,
Public discussion was opened at 8:28 p.m.
There was none.
Public discussion was closed at 8:28 p.m.
315
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Planning & Zoning Commission
February 4, 1993
Page 7
Dierks moved to defer 5-9007Indeflnllely. Gibson seconded. The motion carried on a 7-0
vote.
CONSIDERATION OF THE MINUTES OF JANUARY 21.1993:
Gibson moved to approve the minutes of the January 21, 1993 meeting as amended. Cooper
seconded. The motion carried on a 7-0 vote.
Scott said the Commission accepts the minutes from the January 11, 1993 Informal meeting.
ELECTION OF OFFICERS:
Gibson moved that Scott be nominated as Chairperson, Cook as Vlce.Chalrperson, and BovbJerg
as Secretary. Dierks seconded. The motion carried on a 7.0 vote.
PLANNING AND ZONING COMMISSION INFORMATION:
Mlklo distributed reglstrallon forms for an upcoming conference sponsored by the American
(~stllute of Architects and told Commission members that funds were available If any of them
were Interested In attending.
Cook said a presentation on the Open Space Plan was given at the Environmental Advocates
meeting. Hll said there was a nice Interchange of Ideas and the discussions were helpful to both
sides.
Scott said Terry Robinson, City Forester, Is ordering a video tape to assist the Commission In
drafting a tree preservallon ordinance.
Scott presented Informallon on an Urban Erosion Control Conference at the Sheraton Inn In
Cedar Rapids, Iowa on February 10, 1993. He said the Items being discussed Include wetland
conservallon and erosion and sediment control.
ADJOURNMENT:
Cook moved to adjourn at 8:37 p.m. Dierks seconded. The mollon carried on a 7.0 vote,
Ann Bovbjerg, Secretary ,
Minutes submitted by Nancy Schreiber.
ppdadminlmlnsIP&Z2.4.1or
315
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