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Home My WebLink About1993-03-16 Bd Comm minutes \, --- fill -~ y-'- - .. ~'(~-.....r .,......-----.....,.....",---.......-...- _-~-~----y-'- ~ _ ...... . ~ ,f . ',' ." '. ( ,::',.., .":"", .~,. 8' '" ',,',' ':', .\ ' , ,.' f <." ,,'. ' , ,;.,;,.{:-':','~:::_,', ':~"" '>;"i"""",,",,' :', :,:: o I)'\l ') MINUTES IOWA CITY CiVIL SERVICE COMMISSION RECREATION CENTER, ROOM B FEBRUARY 9, 1993 MEMBERS PRESENT: Lyra Dickerson, Michael Kennedy, Bud Louis STAFF PRESENT: Sylvia Mejia, Joel Myers and Jim Pumfrey GUESTS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: Nona. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Commissioners instructed staff to conduct the recruitment and testing process for the position of Police Officer and to conduct the testing process for the position of Fire Captain. SUMMARY OF RELEVANT DISCUSSION: Chairperson Kennedy called the meeting to order at 2:00 p.m. The first item on the agenda was discussion of the testing process for the position of Police Officer. Mejia reviewed a memo which described the process recommended by staff which included a written test, physical fitness test, SRA test, MMPI test, and oral interviews. Mejia discussed the reasons for recommending the written Police Officer Selection Test (POST) and indicated that this is a test which has been reviowed by the Iowa Law Enforcement Academy and which has been validated using Iowa law enforcement officers, The ILEA intends to make this a mandatory test for all police recruits, however, funding was a problem and they were unable to implement that recommendation at this time. Several other municipalities are using this test including Waterloo, Des Moines and Davenport, Commissioners discussed their desire to use a test which is state-of-the art as well as their desire to support the idea of a statewide test system by using tha ILEA recommended test. Officer Myers requested that he be allowed to take the test to get a better idea of what was included on it. Dickerson stated that from a test security standpoint she is concerned with anyone being allowed to take the test prior to the date it is given to all applicants, however, she had no concern with Officer Myers taking the test at the time all applicants take the test. Kennedy moved to approve the use of the POST test, seconded by Dickerson. Motion carried unanimously, Mejia then reviewed the rest of tha testing process and explained the new physical fitness test required by law. She explained that the complete testing process was basically the same as that which had been used in the past, the major differences being the use of a new written f~r, 1 , I I , I I , I I ! 1 i I 1 , i , I 1 I I I I , ....-:r-..... . fII' -- .-.--- " .. .. ~...~-.....~ ..,...,-----...,......,...--.....-,-- .. ~ -..,..------......~- .......... - -- .....- . .~ :': :':"'/::1 ':::,;';,' , ': ,'~':" ,;~"":" .,'" ,," ','" .,,,:,,':':, ;" J ,I . J. ,'ll ,1", \. ".,' _ ", , " , .., ,~,.'" ~ . " , I . . ,- I ' . , . ,. 'nl \ ',.. , P - . "'~. ," "',' / . \" ..' . .".' ,,' ,I ' ,.. . ". ' ., " . and physical test. Mejia noted that all appointments were subject to a physical examination and a candidate must successfully pass the physical examination to meet the certification requirements. Commissioners agreed with this and clarified that the job offer was to be made prior to the physical exam being scheduled. 'Kennedy moved to approve the entire test process for police officer as recommended by staff, seconded by Louis. Motion carried unanimously, Mejia discussed the recruitment process and indicated that special efforts will be made to attract a larger applicant pool of minority group members and women. Dickerson suggested contacting Susan Maske in the Affirmative Action office at the University to get the names of any groups or organizations with a specialized membership. Mejia explained that she and the Chief, as well as police officers would be available to address individual organizations or groups, as well as classes at schools with law enforcement programs. Officer Myers inquired about the interview process and questioned if it would be possible to have a police officer present for the interviews. Commissioners discussed the interview process and who was involved. Commissioners expressed satisfaction with having staff conduct the interviews and Dickerson expressed concern that having a non-active person in the interview would put additional stress on the candidate being interviewed. Officer Myers requested that h~ be involved in some manner in the process. Mejia will work with Officer Myers to listen to his suggestions. I The second item on the agenda was promotional testing for the position of Fire Captain. Dickerson questioned how acting appointments are made. Pumfrey explained that while people are preparing for a promotional test he tries to appoint individuals not involved in the testing process. He does this to avoid the perception that any individual is getting an edge on the position. Mejia noted that the union contract may dictate how this is handled In some situations. Dickerson indicated her desire that not withstanding contractual obligations, she would prefer the Chief assign non-tasting individuals In an acting capacity. Pumfrey explained the progression in Iowa of the Firefighter I, Firefighter II, and Firefighter III tests. He indicated that NFPA had abolished the Firefighter III test, however the Iowa Firefighter III test is available and it tests for the skills which are required of Captains in the Iowa City Fire Department. Mejia reviewed the rest of the process including the assessment center and test weights. She explained that the time frame was designed to allow adequate study time prior to the written test. The actual dates were based on the availability of the testing agencies. Kennedy moved to approve the recommended testing process for the position of Fire Captain and Dickerson seconded the motion, Motion carried unanimously, There was no old or new business to discuss, Louis moved to adjourn the meeting and Kennedy seconded. Motion carried unanimously. Meeting adjourned at 2:45 p.m. m29 flf - _hII.' ""...... I .lJ'_- l tlr'li/lUMl'fI nrn. R IlYIIr_m 1 IfmAI .-.....~~ I ...... 1 !3'Q~) , - .. ..~ :~<i '/'f' ;/r, ';,f4"','::tj "',:", ", "":,"" ',,', ',' ,",\.1.. ,,~I "..'. ,';"'11... I' jl~ .;}, ','".:' , ,I , _, , I' ~, .. ' ' " . HINUTES IOWA CITY HOUSING COHHISSION JANUARY 12, 1993 ROBERT A LEE COHHUNITY RECREATION CENTER - ROOH A HEMBERS PRESENT: Benjamin J. HOORE, Robin PAETZOLD-DURUMERIC, Roger J. REILLY, Charles EASTHAH MEMBERS ABSENT: Paul ELGI, James L. HARRIS, Jack HCMAHON STAFF PRESENT: Doug Boothroy, Marianne Milkman, Pam Barnes, Carol Flinn, Sandi Schutt, Secretary Virginia Stroud RECOHMENOATIONS TO COUNCIL: NONE MEETING TO OROER: Chairperson Moore. Meeting was called to order at 8:35 AM by MINUTES: Hotion to approve the Minutes of Oecember 8, 1992, was made by ReIlly, seconded by Paetzold-Ourumeric, carried 4-0. CD HOUSING UPDATE - MILKMAN - Discuss funding for 1993 CDBG housing-related projects Milkman stated the Committee on Community Needs (CCN) is beginning its annual solicitation of proposals for CDBG funding for fiscal year beginning July 1, 1993. Deadline for applications is February 12, 1993, and Public Hearings will be held February 24 and 25, 1993. It is expected $940,000.00 new money plus $60,000.00 loan repayments for rehab program will be available. No staff recommendations have been made so far, but suggestions for housing-related projects were discussed. Housing Commission members agreed with acquisition of land and houses to move, to use COBG money to pay staff to investigate if money is available to build city-owned housing or senior-citizen housing and still consider emergency housing projects. Hilkman stated Houeing Commis9ion will look at the projects and applications and make recommendations at the Harch meeting. CCN REPORT - PAETZOLO-OURUMERIC No meeting. HOUSING AUTHORITY REPORT - SCHUTT Schutt 9tated she would be coming to the Housing Commission during Ron's absence. In addition she will be working on drug grant and Phyllis Hopkins will be working on the FSS program. Housing Commission reviewed monthly statistics. Schutt stated the Section a program is in good shape. Issuing Certificates and Vouchers is being done weekly. Turnover rate is running high about 20-25t and the Waiting List i9 growing. Carol Flinn di9cu9ged Public HOU9ing vacancle9. She stated some of the problems that have occurred at B,'oadway and how these are being resolved in part by problem families leaving. In addition she is I I 1 , ! fog, I ": "', <:1.1:'';;'1.-' :,,~.:'pr, ,< ',,' ,:'....,' ',: : '" ". : ,_,' 'r~r :.., ',~\".... 'I. '.. ~.. , .,' ,', .I,' , . I' __ \ " PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION JANUARY 12, 1993 working on filling the to fill vacancies. Housing tenants to new new units and additional staff has been assigned Flinn stated she is moving some of the Public units due to family size need for larger units. ADJOURNMENT: Motion to adjourn at 9:?5 AM was made by Moore, seconded by Eastham, carried 4-0. APPROVED BY: Benjamin J. Moore, Chairperson HCl93 I, 'f~' I fIF - tD ~ V-'- .. ......---. ~- ..... II' ,-... - - ._~ ---- ,- y .......,..- ... ....."..-- -, :, <, I' , ,;, ," ',U',,:. :'(0 " " "':: '.,'.: ":,' ....,:,' ~"":':.\' "::. ,:; '.. I" ..;~YJ,",~ .~Wf,,', ." '.. j ,', ',_: - , . HINUTES IOWA CITY HOUSING AUTHORITY FEBRUARY 9, 1993 ROBERT A LEE COHflUNITY RECREATION CENTER -, ROOI,I A HEMBERS PRESENT: Benjamin J. MOORE, Charles EASTHAM, James L. HARRIS, Robin PAETZOLD-DURUMERIC, Roger J. REILLY MEMBERS ABSENT: Paul EGLI, Jack MCHAHOtl STAFF PRESENT: Sandi Schutt, Carol Flinn, Harianne Hilkman, Jenny Denney RECOMMENOATIONS TO COUNCIL: THAT THE APPLICATION FOR HOME FUNDS FOR NEW RENTAL HOUSING OEVELOPHENT BE APPROVED MEETING TO ORDER: Meeting was called to order at B:34 AM by Chairperson Hoore, MINUTES: Motion to approve the Minutes of January 12, 1993, was made by Reilly, seconded by Eastham, carried 5-0. CO HOUSING UPOATE - HILKMAN Milkman stated applications for CDBG funded projects are due February 12, 1993, and they will be presented to the Housing Commission at the Harch meeting for discussion. Milkman stated thirty applications for the purchase of the I Street house have been picked up and twelve are back, The top three will be interviewed. The purchaser will be doing a lot of the work as part of the down payment. The house will need to be moved. Hilkman stated they are looking for donations of materials, such as roof shingles. Hoore stated he would announce at the next Home Builders meeting. Hilkman stated house moving is not profitable, and it is lucky to break even. The appraisal price is the selling price. Every system in the house needs to be brought up to code, ie plumbing, electrical. Hilkman stated they are looking at putting up a modular house on the H Street lot. Hilkman stated the Salvage Building is going up this week by the Airport. - Discuss HOHE Application' New Construction of Affordable Housing The Creater Iowa City Housing Fellowship in conjunction with the City of Iowa City is planning constl'uction of four duplex units in Whispering Meadofls Development. The duplexes will provide 4 units \-lith three bedrooms each and 4 units with tflO bedrooms each. The rental units will be made available to veL'y 10\-l-income families with Section 8 Cel.tificates and Vouchers. The need for available large units is documented in the CHAS and is the City' 5 number one priority, HOI,IE funds in the amount of $92,000 have been set aside by the state for new construction of affoL'dable housing in 'I~~ -..... ,... ........---. " * ,-- I I I ...-' -- . "'-_~11~_ ....~ ~______.......,....-...... ,~ --.~~~-- Y-' ...... -:' "'~'I ',: ,,:, "':;:'1' "":12;' ':..'1'1 :, ':", ,', ,: . ":~,,\ 4"", " '~,:71' Jd" -/" ,.'. ';\:, .',.<'~::....>" '~I:',':-,' ,~. "".71 " H: ".' ",,:':.::: ',". '..... '-":,~ PACE 2 HINUTES IOWA CITY HOUSING COHI-lISSION FEBRUARY 9, 1993 Iowa City but the City will be asking for more, A Public Hearing will be held March 2, 1993 and if approved, the application will be forwarded to the Iowa Department of Economic Development. Not ion to recommend to Council that the application for HOI,IE funds for new rental housing development be approved was mape by Noore, seconded by Reilly, carried 4-0, Charles Eastham abstained. CCN REPORT - PAETZOLO-DURUNERIC At the January 27, 1993, meeting CCN held election of officers, education presentation was done for the Housing Rehabilitation Program, discussion of Community Development Week which will be' held AprilS-II, 1993, and discussion of the internal process of reviewing CDBG Project applications. HOUSINC AUTHORITY REPORT - SCHUTT Schutt reviewed the Nonthly Statistics update report and stated we are continuing to issue Certificates and Vouchers each week in the one and two bedroom size. Schutt discussed the application numbers and waiting list. She stated the waiting time,is 9-12 months. A large number of people on the waiting list are in place and want to stay where they are. Extensions of the 60-day Voucher/Certificate expiration are given if something is pending. A lot of people do go to the bottom of the list." Staff works with several agencies for proper placement. Robin wanted the know the total number of landlords that participate. That number will be provided at the next meeting. Charles wanted to know the number of Certificates/Vouchers that have been' issued and were not used because the applicant was not able to find a unit. Schutt stated she would try to get that number. Flinn discussed the vacant Public Housing units and status of expected occupancy. She also discussed procedure for getting vacant units ready for new occupants. She stated the time varies depending on amount of work needed for each unit and the number of vacant units at the time. Robin requested that a list of address of vacant units be provided with the Monthly Statistics. ADJOURNMENT: Motion to adjourn at 9:16 AM was made by Moore, seconded by Eastham, carried 5-0. APPROVED BY: BENJANIN J NOORE, CHAIRPERSON -:-::'1 1;iI " HC293 tfg, AlIM jllJ.l:l.~....Ltl.- ~ ..... ~MrIiIIIWIIII""J'!lJllUJ1 J.~~M, .~~.~ - .... . ..~ I I 1 i .. .. ...--~.-~--....." , ........ - - "'-r- -- .,- --. ~-..,. -----.--, , ";,,' 0.,"/1 ,. ':;',,' , ,(3:, ';tt ,", '",' ':',: " ',:;,', .. " ~",." .1" .', '~T~I . If' t ~', "'. ",'.,'" :'" i'i:.\,i: ".\,';!.' I~~" ':'..,j "', ..' , ',~. 'IJ~\ o '., LIDRARY BOARD MINUTES BOARD MEETING OF FEBRUARY 25, 1993 4:00 PM IN 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM BOARD MEMBERS PRESENT: Steve Greenleaf, Anne Hargrave, Jeri Hobart, Phil Hnbbard, Kathy Moyers, Anne Spencer, Kent Swaim BOARD MEMBERS ABSENT: Gary Lundquist, Chuck Traw STAFF PRESENT: Terri Byers, Maeve Clark, Susan Craig, Lolly Eggers, John Hiett, Greg Kovaciny, Martha Lubaroff, Irene Patil, Debbie Sales OTHERS PRESENT: CALL MEETING TO DIillER: The meeting was called to order at 4: 10 pm APPROVAL OF lV1INUTES: The minutes for the regular meeting of January 28, 1993 were approved. Hobart/Greenleaf FINANCIAL REPORTS: DISBURSEMENTS: Disbursements for January, 1993 were approved. Moyers/Hargravll. Visa card expenditures for January were reviewed. DIRECTOR'S REPORT: 1. Eggers introduced 5 of the 11 employees who received Service Awards at the Staff Breakfast. Popo camc to reprcscnt Deanne Wortman, All nominations for library's new "Extra Milc Awards" wcrc rcvicwed and thc Board wondcred how thc library was ablc to gct and kecp so many snpcrior employces, A discussion was hcld on thc mcrits of conducting a one day continuing cducation workshop for staff next year in lieu of the 2 hour Staff Breakfast. Library staff will gathcr infonnation for thc Board who will consider authorization of such a day. "'''Ii I i I I , I , i I , I I I , 1 ! " ',-,,',.':/':1' '.,'..; ,"'c>,~,; ,'..." ,,' ", ,'::' ,', ",:",' ';""'-;,,;'.:_; .' :~,,:.::' ::~" .. ;',:. .~:', .,', ',':'"","::;',' '.i:: February 25, 1993 2, Larry Bckholt has been selected as the miw Director of Development to replace Debbie Sales. Sales leaves April 2. Bckholt, who starts March 29, will be returning to Iowa City after a 4 year absence. He spent 12 years at the U of I Foundation as Director of Development for the Iowa Center for the Arts, 3. Coralville Public Library and the Board of Supervisor's have agreed to consider a contract similar to the ICPL Bd of SupelVisors agreement before FY95. 4. The Directors of the Public Libraries of Johnson County had their second meeting this week. This is developing into an excellent forum for exchange of infonnation and for identifying areas of cooperation. 5. The People's Law School, a joint project of the Library and the Johnson County Bar Association, is one of the most successful program series for adults that the library has ever had. Attendance for the first 3 sessions have ranged from 55 to 125. 6. ' Last Saturday was an all-time high for check-outs at the library. Over 5200 items were checked out, an average of 660 per hour. Last week nearly 47,400 items or 25 % of the collection were out on loan to library users. This number has increased from highs of 18-22 % in the last 10 years and is evidence of the need for larger collections. PRESIDENT'S REPORT Swaim reminded the Board that it was time to begin to think about replacing Board members whose tenns of office was expiring. The two current Board members who have not smed full 6 year tenus, Anne Hargrave and Anne Spencer, were asked to consider reapplying. Martha' will confinn correct procedure for the County representative. ANNOUNCEMENTS FROM MFl\tIDERS: As Johnson County's representative on the ICPL Board, Anne Spencer offered to attend a SupelVisors meeting in order to address any questions or concerns they might have regarding onr budget. She was infonued that their budget process was completed and it did not seem necessary for her to attend a meeting. DEVELOPMENT DIRECTOR REPORT: 2 of 3 f'/) ~~--- 'fIII""- V-'-- i i I I , I ! l , J , , , i i, I - ".-- --.,~- -". ~------~"-r--.....,- _ ... ~ --...-~ " '" I: ',.' I c:~' '....1' """" , , ' . ,', " , 4':~'.{1:. ':';<', >7'{~'.'\;'~ :'.',",' '~"".,.:',:1 "',,,'--', .', ",'1\, t" ,I ;-'. :~~ " C. I .'," . . , . . ~, ' ". February 25, 1993 Sales reminded Board oflhe John Hasse Concert in conjuuction with the new "Giving" wall that was coming up on Sunday, February 28. The wall has raised $12,300 in gifts and pledges of $13,102. Duncan, our meter reader has raised $156.17 since installation in the library, Shive campaign has raised $4200 and will be matched by Kay Shive-Henry with $4500, The Suslaining fund is at $44,000 wilh a goal of $50,000 by the end of the FY, The Endowment campaign has raised $49,000 Ihis FY and Gifts & Bequests has raised $19,800, Sales reminded the Board of the Rosenshoutz Family concert on April 17 at 1 :00 pm at Clapp. Tickets go on sale March 8. The volunteer recognition tea is set for April 18 from 4:00 to 6:00 pm. Board members are needed to serve. REPORT FROM FACILITIES PLANNING COMI\UTTEE A report from the consultant, David Smith, is due in April. At ihat time the Facilities Planning Committee will meet again to review his recommendations. Members of the Board who served on the committee expressed their admiration for his thoroughness and ability to focus on necessary issues. I i I i COMMUNICATIONS A copy of Jetter from Pauline Cole was reviewed. Her note was in response to a conversation with Eggers who suggested she write to the Board. No action was taken. ' NEW BUSINESS REVISIONS TO BOARD POLICY 401: FINANCE The Board reviewed the policy which was an updating to reflect new account numbers assigned by the City, After noting corrections to description of the new FRIENDS/Fonndation the Board approved the policy as amended, Greenleaf/Spencer HOLIDAY HOURS FOR FY93 The holiday hours were approved. Spencer/Moyers ADJOURNMENT The meeting was adjourned at 5:45 pm after a motion by Greenleaf/Moyers Submitted by Martha Lubaroff 3 of 3 ""'IJ ......,.,..-..... tc: - v-'-- -. .. ..........--.- "~ ~l0 ~ I :'j ,,' ,; , . ",'.:;", ,,:' '~-~<' ",: '21- :" :'.':, ""'" ";' ,:' , '':',:. ,. , ,I', " 'J, ,/ I" 'l. '\, ' " ,. . : :I~ : '.~\,..~ I') 11.,. ,;-, ','t,' \~ ~ ",'" '\" '..' ,'.' ,,' .:" .,",', '\ I, " ,..... "'. MINUTES BOARD OF ADJUSTMENT FEBRUARY 1 0, 1993 - 4:30 PM CIVIC CENTER COUNCIL CHAMBERS .' ,.. . L--.. ,~,;~-"~.:~ MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Larry Baker, Ernie Galer, Barbara Ludke, Rich Vogelzang Catherine Johnson Rockwell, Bormann, Hudson Craig Welt, Steve Kohli, Gary Korby, John Dane, Charles Ruppert CALL TO ORDER: Ch~lrperson Galer called the meeting to order at 4:31 PM, CONSIDERATION OF THE MINUTES OF JANUARY 13, 1993: Baker moved that the minutes of the January 13, 1993, meeting be approved as submitted. Ludke seconded. The motion carried on a 4-0 vote. SPECIAL EXCEPTION ITEMS: 1. EXC93.0001. Public hearing on a request submitted by the Iowa City Christian School Association dba Heritage Christian School for a special exception to permit expansion of a religious Institution by increasing the student enrollment limit of the Heritage Christian School from 60 children to 100 children for property located In the CC.2zone at 1470 First Avenue. Rockwell reviewed the staff report dated February 10, 1993. Staff recommended EXC93. 0001, a special exception to expand a religious Institution use by Increasing the student enrollment limit from 60 children to 100 children for the Heritage Christian School located at 1470 First Avenue be approved, subject to the applicant securing City Building Official and City Fire Marshal approval and receipt of an occupancy permit for use of the garage as the fifth classroom, PUBLIC DISCUSSION: Crala Well. contact person for Herllaae Christian School, stated that on behalf of the parents and the Board of Directors 01 Heritage Christian School, he would like to express gralitode to the Board of Adjustment lor Its approval of the school's special exception request on September 1, 1992, Welt said the school has been In Its location for five months, There has been an opportunity to assess the capacity of the location. He stated an enrollment increase to 100 students would specifically occur after converting the garage into a classroom. Each 01 the five classrooms would house a maximum 01 twenty students. He stated that the school is In session from 8:30 to 3:30 p.m" except on Thursdays when the students are let out at 2:00 p,m. He said with carpooling, 13 cars deliver 41 students to the school, and with 100 students, he would anticipate 31 cars "." ~ ,., -- -y-. - ..- .......' --.. ~.,.'t:,,' ,,':~' '~'...". I~~" ,', .':. '., '.'. *': ./ ".,' '. .. ,/,1, -/",'" "C::;, ' , ",..' " '" :;,,,:,,,vr,,, ~,>,'",::,:~r~<; :: ,: :', ,;",<.,,",: <,' Board of Adjustment February 10, 1993 Page 2 traveling to the school, while avoiding the peak traffic periods. Welt said the parents were pleased with the carpooling. Welt stated that a letter from Fire Marshal Andy Rocca indicated the occupant load, Including the new classroom, would be 165 persons. He said a letter from Randy L. Van Winkle, P.E., of Van Winkle-Jacob Engineering, Ine" stated that according to the Iowa Department of Public Instruction standards, the classrooms, excluding the teachers, would have capacity for 27 students. Welt stated thai the school provides adequate parklng according to the Iowa City Zoning Ordinance. Welt said his own children had attended the Iowa City Community School District and received an excellent education. He commented that because of the separation between religion arid the State, he decided to send his children to Heritage Christian School. Baker asked Welt to repeat his statement about the letter indicating a capacity of 165 students. Welt replied that the letter was from Andy Rocca, Baker commented that after visiting the facility, he could not imagine having 165 students there. Welt agreed, Welt stated that a multi-purpose room, that is being used as a library, music room, and for lunches, Is not and would not be used by the entire school at one time, Baker asked about the school's efforts In finding a new ioeation. Welt replied that if the school had an enrollment of 100 students, it would be financially able to relocate within two years. He said there are not any sites available at this time. Baker asked about recruitment., Welt stated that Christian schools tend to double enrollment within the first year. I Steve Kohli, President of the Board of Directors for HeritaQe Christian Schools; stated that there have been three year, five year; and ten year projections worked out for relocating the school. He said there was a parcel of land being looked at to relocate the school, but there were not enough funds to purchase the site and build there. He said he understood it would be hard to take someone's word that the school was going to move. He said some parents are taking a "stand back and look" altitude at this point before enrolling their students, Kohli said the school had a Christmas play and many of the people who were on the original mailing list were present to see what the school was like and had to offer. He said the school was gearing up to move in two years, but right now with a limit of 60 students, they would not be able to reach their goal. ' BOARD DISCUSSION: Ludke asked who would be using the new classroom. Welt replied that the classroom would be used for seventh and eighth graders. Galer questioned whether the carpooling would break down over time with the area ending up having an overload of cars., He slated the location was not right for an elementary school. He said he would like to have some statement that the applicants would not come back seeking another special exception. q.'tl -~_.....- -- ~ --IrIIT111 """"" ---Iii 1 ~ II! III U:loUWt:'~~II"" _M____ ~ .......- fC'!- -~ ..-.- -. .......----.-.-., ~----"'-r--, --y - - ._~ ._-,.~ ....... ...,.. - .. - ---- - ';':,/"1":;" ".C} ::':c;, :,:,,-:' '".',: ' :,,',' ~;: -,:::,;,.ll.,."..~/ .: ",,~'~71' -.', ;~:'71 ' " :," '.~'_:,'~ ',~, '::, :. . II .. . ,.' . I J . N,. r..... I _ .....~. " ' . , '" . .' ,~, I'} ,. ~ . ,. . , Board of Adjustment February 10,1993 Page 3 Baker asked if there could be a conditional special exception; could a time limit be set? Rockwell replied that the special exception was now subject 10 certain conditions and there could be a time limit added to those conditions, Baker said the point would be to let the school estabtish themselves financially, and then be able to relocate. He said he would like to see a condition to that effect. Vogelzang stated he did not understand the conditions. He said the occupancy was a self-Imposed limit. Galer stated he agreed with Baker. He said what Baker and he were saying was that the situation was not ideal for a school enrollment over 60. Rockwell said one of the conditions the Board may Impose is the duration of !he use. Galer said the Board could approve an enrollment level for 100 students, but only for a short amount of time, Ludke asked If the Board was limiting the number of students or the amount of time. Galer stated both would be limited. Vogelzang asked what If the school took three years to reach an enrollment of 100 students, He stated there did not seem to be a magic enrollment number. Baker stated he had a problem with 100 students in that specific facility and location. He would not vote to Increase the enrollment without some time limitation. Vogelzang stated he had a problem with setting a time limitation. He said no one could predict the future. He said to reach a goal everyone needs flexibility to adjust. Galer stated that with a time limitation, the school would have to come back and'talk with the Board if they did not reach their goal. Vogelzang asked if the school reached an enrollment of 100 students, wouid they then make plans to move? Welt answered yes, but It would take at least two years after reaching the enrollment level of 100 to afford to relocate. I Kohli stated he understood where the Board was going. He felt a time limit might hurt their goal. Rockwell asked if a three year time limit would be adequate, and then the applicant could return for an extension, If needed. Bormann stated she had no problem with the Board setting a time limit; the Code allows this. Vogelzang said he had a problem with setting any time limit, He thought If the school could get the proper occupancy permit that should be good enough. Baker asked if ordinarily schools were not allowed In this zone. Rockwell stated that Baker was correct. However, because the Heritage Christian School Is defined as a religious institution, It Is permitted by special exception in the CC.2 zone. Baker stated that a school, religious or not, should not be allowed in this zone. He wanted to help them get out. Welt stated he would feel much more comfortable with a five year limitation. Baker slated he felt a three year limitation was more appropriate. Baker moved that EXC93-0001 , a special exception to expand a religious Institution use by Increasing the student enrollment limit from 60 children to 100 children for the Heritage Christian School located at 1470 First Avenue be approved, subject to the applicant securing City Building Official and City Fire Marshal approval and receipt of an occupancy permit for use of the garage as the fifth classroom. Vogelzang seconded, tf'f/ " ~ fill - - .,,--- ..--..-............--' ......... F~ \ .~,. .,.:. "''''.'.' ...:...~.....~.. . "tn' " . .:. '::.:."';':,: ::',:' '. . ':I.J., '.1 ,_ . " " '" ,", , ., . >:.~',(:~;\~J:."<r:~:I.~:-.:.~-_::t~;'.'l~ I'.'." ,"~("l.',,: ::'~'. Board of Adjustment February 10, 1993 Page 4 Baker moved to amend the motion to Insert a time IImltallon: not to exceed three years. Ludke seconded. Motion carried on a 3-1 vote to amend. Vogelzang voted In the negative. Motion carried as amended on a 4.0 vote. , , . EXC93.0002. Public hearing on a request submitted on behalf of property owners John and Allegra Dane by Menard, Inc. for a special exception to reduce the required off-street parking for a Menard, Inc. facility proposed to be located on approximately 11 acres of a 19.18 acre property at 1375 Highway 1 West. Rockwell reviewed the staff report dated February 10, 1993. Staff recommended that EXC93.0002, a special exception request to permit a 29% reduction of the off-street parking requirements from 450 parking spaces to 32.1 parking spaces for up to 87,822 square feet of retail sales area and 56,358 square feet of warehouse area used specifically by Menard, Inc. for property located at 1375 Highway 1 West be approved, subject to 1) approval of the annexation of the subject tract Into Iowa City, and the subsequent rezoning of the tract to CI-1, Intensive Commercial, 2) the applicant meeting the stipulations of the conditional zoning agreement, and 3) except for the specific exception granting a reduction in parking, the applicant revising and implementing the site plan In strict conformance with all Zoning Ordinance requirements. PUBLIC DISCUSSION: Garv Colbv, Senior Prolect ManaQer. stated Menard, Inc. Is anxious to come to Iowa City. He stated Menard's previously has dealt with smaller buildings with outdoor warehousing, He stated Menard's Is presently using a combined building to accommodate customers. He said they are bringing Indoors many of the materials previously stored outdoors. He stated typically, the facilities only need 250 parking stalls and Menard's had found this number to be sufficient. John Dane, 4082 Dane Road. stated he was for the project. He said Menard's is a state of the art store. He stated Menard's is willing to work with all of the conditions Imposed by the City for the rezoning. He commented there is a need for this type of a store In Iowa City. He stated he wholeheartedly supported this project. Charles Ruooert, 1406 N. Dubuque Road, stated he also supported the project, and thought there would be plenty of parking provided. BOARD DISCUSSION: Gale'r stated that the research and facts presented in the staff report Indicated that the requested 29% reduction In off.street parking was Justified. Vogelzang moved that EXC93-Q002, a special exception request to permit a 29% reduction of the off-street parking requirements from 450 parking spaces to 321 parking spaces for up to 87,822 square feet of retail sales area and 56,358 square , f', " \ jilF' - y--- - .. ~.......,,-.....~ ..,....,-----...--r- - -,.~ ........ ...,.. - ..-, :",;,,' :,:i/::,: i.;.J",' ,:',C~, "';,~l:", ',"":, ,',' ';':.,:' "::"" ~ , , , ~ - ,~'f1 .;, I " .,' L :, . ',\ ...: L ,'I' , . ".......,. .1,'....\" '., . _' Board of Adjustment February 10, 1993 Page 5 feet of warehouse area used specifically by Menard, Inc. for property located at 1375 Highway 1 West be approved, subject to 1) approval of the annexation of the subject tract Into Iowa City, and the subsequent rezoning of the tract to CI.1, I,ntenslve Commercial, 2) the applicant meeting the stipulations of the conditional zoning agreement, and 3) except for the specific exception granting a reduction In parking, the applicant revising and Implementing the slle plan In strict conformance with all Zoning Ordinance requirements. Ludke seconded. Motion carried on a 4-0 ~. ADJOURNMENT: Baker moved to adjourn at 5:53 PM. Ludke seconded, The motion carried on a 4.0 vote. Ernie Galer, Board Chairperson Minutes submitted by Liz Hudson. ppdadmlnlJJoa2\10,mln 'If 1 l ... -,.;- - .......- \ ~~ , IN , i)V . ) .. r...........' ..... ~_~ ....... :,..', ' " , ...." .'8": ", : ,',' .' L ' "'I' I . " '" "" '. ,I . ' . ',..':,', " .~': I ' I, ~,' f.. ~'{' I .' ,I r : ' : _ ,: l :,', ',' ~', - ,', :: . : . . "'L. """,.,~"."I. ,,:'. :',. ..".,'....:, MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSIOti FEBRUARY 10, 1993.6:0 P.M. PLANNING CONFERENCE ROOM, CIVIC CENTER NORTH Lc"),~,\",,,,''::J r--..... ...... '. .-" , "", ~:_'-" I ,'.t~: ;'" t. ":,; ~ ~ :tt: ',. ~ L' ,~t... ...'. ',11..1,-,.,., "", :',.', ',:/,)'::,,"; :..;. '/' . .\.J~'.,f.. ':'1' -"/11\' "4 'I -..::2~'C!'i;JJ MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: CALL TO ORDER: Kevin Hanick, Kay Irelan, Betty Kelly, Doug Russell, Jay Semel Joyce Barrett, Sue Licht Miklo, Schreiber Chairperson Russell called the meeting to order at 6:09 p.m. HISTORIC RESOURCE DEVELOPMENT PROGRAM (HRDP\ WORKSHOP: Miklo said the workshop would be held In Clinton, Iowa on February 20 and Russell and Kelly were currently planning to attend. Russell urged other members to also attend; he noted it would be good for a member who will be on the Commission long term to attend. SUMMIT PLACE PLAQUE: Russell explained the proposed wording for the plaque had been forwarded 10 Judy Nyran for comments. Mlklo noted the addition of 'newsreels in the 1920's'; Semel commented the date the house was demolished had also been added. Russell suggested adding 'Iowa's first Governor" to more fully explain the Identity of Robert Lucas and requested the date the wording Is forwarded to the developer be included. Mlklo said a cover letter will need to accompany the proposed wording for the plaque. Russell noted the developer Is required to place the plaque because of an agreement with the City. DISCUSSION OF THE 1993 HISTORIC PRESERVATION AWARDS PROGRAM: Kelly stated two jurors have now been round: Ben Handy from the National Trust for Historic , Preservation and Peggy Wentworth from Brucemore. Kelly asked who should she should contact regarding payment for the reception. Russell explained traditionally one of the local banks has been asked to pay for the reception; last year, First National Bank was asked but they felt Friends of Historic Preservation should sponsor the reception so Iowa State Bank sponsored the event instead. This year First National Bank Is going to sponsor the reception, which Is traditionally catered by Bushnells; Russell said the sponsor should be allowed some leeway in deciding on a caterer. Russell said a third juror has been asked but has not yet responded. He stated there will be a meeting next Tuesday to discuss the responsibilities, invitations and publicity for the program. Kelly said the Iowa City Press Citizen has agreed to print an article covering the program. 'fq~ ~ \ '\r' - .-- ........ ~..--....,~- ....r "'-Y - --r- -. ,- .. ......".-"..... ~';-" >:t'l ::, .');" :..',ip!~ '. ;p'~',.-.: ,.,"H.' .';-" :'<; ':--.' ~"":'\' '.'~'~I"7~!,..",~E.:; ,.,;:::J :'. ".,'\" " .'" . . '.. " ',' ,~ , ' ,""'\ .".."., r Hlstorfc' Preservatio.n Commission February 10, 1993'} , \ ,Page 2' j . I . . .. ~" . 1....--' Russell explained three groups will be presenting awards: Friends of Historic Preservation, the Iowa City Historic Preservation Commission, and the Johnson County Historical Society but there will be no guest speaker. He said the Commission members, rather than private Individuals, will be making the nominations for the Iowa City Historic Preservation Commission's awards; the focus of interest will be rehabilitative painting and the maintenance of long-time structures. He suggested the members bring as many nominations as possible to the March meeting. Kelly said the two new categories Include Historic Painting of a Residential House and Long-Term Maintenance 'of a Historic Structure, although long.term has not cleariy been defined. Russell said the other two oategorles are Residential Rehabilitation and Commercial Rehabilitation. Russell also requested possible nominees for the Nowysz Award; he explained the nominations are made by the Commission for this fairly prestigious award. Kelly said It has been suggested the previous recipient present the award; Russell added It has also been suggested the recipient make a speech. ' CONSIDERATION OF THE JANUARY 13,1993 MINUTES: Miklo noted the minutes of the January 13, 1993 would be available at the next meeting. COMMISSION INFORMATION: Mlklo explained the Certified Local Governments (CLG) schedule of events was provided for the Commission members Information. Miklo noted the current Issue of Preservation Law Update discusses other communities' experiences with landmark ordinances. He noted most communities have more stringent regulations than Iowa City has considered. Russell said the major Issue appears to be whether designating a building as a landmark Is considered a property taking; if It Is, the owner must be compensated. The courts have generally found historic preservation designation to not be a taking. Mlklo told the Commission members that funds were available If any of them were interest In attending the upcoming Intermodal Surface Transportation Efficiency Act (ISTEAl Conference In St, Paul or the AlA Conference In Ames. Russell said Licht and Barrett may be planning to attend, Mlklo presented a draft memo to the City Council requesting $4,000 again be budgeted to allow the Historic Preservation Commission to match state and federal grant applications for historic preservation projects. . he noted the budget hearing will be held on February 23 and suggested at least one Commission member attend. Russell explained thallhe City Manager has cut all departmental budgets for similar projects, but Atkins has advised Russell to contact the City Council and request to have the funds reinstated. ,.,~ \ ,., - ...-'- - .. ..-----.~--.....r .,...,-..---.--.rr--...,..... ,..- - ~ ~-----y----.....,.. ----.... ..~ ':,', :>,.',.' ,;,",'.'.::,tfi;:;:::'f~':'" ,,";".',.: ..'.:, <-;',,', .., , 't' ~ I ' '. 'I ' ,,' ,', I ; , I' - " I '" , .~ '."/!\" ,': ~, i"; ,...:'.' ':L~: ,:.. ~p",,:~-.,\:, \" ' ~',": ,'", " : '.';',';; Historic Preservation Commission February 10, 1993 Page 3 .Russell stated he had attended an ad hoc committee meeting on Plum Grove last week. He explained the DNR owns Plum Grove and has a general goal of making It more accessible and open, He said the DNR Is planning to hire someone to act as guide and keep the lawns. Keily said the guides have been volunteers In the past. Russell listed the DNR's short-term goals: training sessions for new personnel, UV filters for the windows, addlllonal sign age, and Increased promotion and marketing. He listed their long-term goals as the establishment of an endowment fund, creating a management plan, Increased promotion, and creating archeological and curator plans. He said the Slate Archaeological Office is planning a test dig at Plum Grove. Russell also reported that the County Museum Committee is looking at constructing a new museum building on the county home grounds. He said three architectural firms have been selected to visit the site and make a presentation In eariy March; one of the three will then be selected to create a project proposal to be used for fund raising activities. Miklo distributed caples of the Preservation Plan Implementation for FY93,94. Russell explained this Is the priority list the Preservation Plan calls for; it will be revised each September. He said many of the activities listed will go on simultaneously. He explalned one goal Is to complete all the remaining survey work and to hold the necessary public hearings to establish the Brown Street are.a as a new historic district and get the City Council's approval in calendar year 1993. Russell said a second goal is to use grant money the Commission currently has to determine if the College Hili area would be an appropriate district; If so, complete the survey work so that a proposal can be presented to the City Council In calendar year 1994. Russell requested the Commission members indicate specific Items on the plan they would be interested In working on. He noted Kelly Is Interested In the College Hill area and Irelan in the Brown Street area. He offered to assist on the proposed legislation for the Conservation District Ordinance, which will entail gathering examples from other communities and drafting an outline for the Commission's approval, He explained the next step would be to work with the City's legal staff to write the ordinance, Miklo suggested the Planning and Zoning Commission also be Involved in drafting the ordinance. Hanlck offered to help with the proposed legislation. Russell explained the Commission's goal In the Liaison section of the plan Is to have a regular pattem to involve people from the community; he proposed sending a letter to all neighborhood associations to let them know the Commission members are available to meet with them, Russell also suggested a letter be sent to the Friends of Historic Preservation Board requesting a Joint meeting or inviting a representative to attend the Commission's meetings. He explained that board is in a transition from a very active to a less active director. He said the Commission views this group as a good source of funds and volunteers; they provide a iot of good to the community. 'I,,. _'JIIIl/_!J\..,rmIlllRwn14.~~.1'R'JJM_[~~Il!l'1wt'l...fua..OO(~I'1~:W_lM1____ \. .....- IfF --- ~.- -.. ..~..-........., ,..--....-r- ".': ' , "I' ': ,',,''': 'i2'-c~-~ ,', ,', ", ,:' . :1 :1' "e'i ' .'/ I' '.' '''" . ','" )~ , -I~/ " ','" ::,: ',7:: I ':~/~\ L: l:j .~ \ l' I \:,,:'.', :,I~''',l '.','>~~' Historic Preservation Commission February 10, 1993' Page 4 Russell said various other community Institutions and groups, such as the area hospitals and the Johnson County Historical Society, will also be Invited to make presentations to the Commission on their long:range plans.and goals in an effort to Increase the coordination between groups. He noted Miklo would assist him In drafting a letter of Invitation. Russell noted Kelly is in charge of public awareness of the Preservation Week activities. He asked If any members were Interested In the budget and grants area of the plan. Irelan said she would consider IL Miklo explained it mostly Involves writing grant applications; Russell added once the grant Is written, It predominantly Involves coordinating the work of others. Russell stated the Northslde Neighborhood Association would like to meet with the Commission regarding establishing the Brown Street area as a historical district. Miklo suggested the Commission could meet with them prior to next month's meeting. Russell said there are three to five different block organizations In the area; he suggested meeting with each of them as a part of the Input process before deciding the boundaries of the district. Russell said the boundary decision must be made In resolve In order to complete the public hearings and present the proposed area to the City Council yet this calendar year. He noted Brown Street doesn't need to be on the National Register of Historic Places to be given a municipal designation; If the Commission .waits for approval by the National Register, the goal of completing this project In the 1993 calendar year will not be accomplished. Kelly moved to adopt the Preservation Plan Implementation for FV93.94. It was seconded by Semel. The motion carried on a 5-0 vote. Hanlck moved to adjourn at 7:12 p.m. Irelan seconded. The motion carried on a 5.0 vote. \ Minutes submitted by Nancy Schreiber. ppdadmlnlmlns\0210HPC,mln "de .1' .~~~~~ .......d~ 11 J,~LT~ RR ,BlM.____________._____ -- ~...... ,.: - - ........---..-- - .. ...------""'(~- ...... .,...,___..~~'_ .,.. ...-..,.--___Y""'"". .......-...- ',; ,: "' ',' . ,',: t+j:,.," ,~l ~". ..--:-:--"'-~~:-.,:' ":1 '"" '. ""I~"" ".', , ~\: . > ,~", ""\ ~,' " -, . .. .~=,' I,' I.', -';,. \. ,', . :':" . , 'I' t}.., . I" ..~,.,.... , . , , " " .~,.. . --', \ I - '. ' " " 'o~\ 3 Draft MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, FEBRUARY 17,1993,5:30 PM CITY COUNCIL CHAMBERS, CIVIC CENTER MEMBERS PRESENT: Paul Casella, Cordell Jeppsen, Tim Finer, Roger Christian, Trey Stevens MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Brau, Helling OTHERS PRESENT: Casey Ashe, Bill Blough RECOMMENDATION TO COUNCIL None. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION , Triennial review and cable TV refranchlsing/renewal process. SUMMARY OF DISCUSSION \ . Blough reported that TCI has scheduled April 1 to shift the channel alignment. The new entry level basic service tier will be the four broadcast channels plus the five local origination channels on the lower 2.13 band at a rate of $10 per month. A comprehensive ad campaign is planned to announce the changes. TCI will soon enter the design phase of a fiber optic upgrade for Iowa City. Construction may begin In the Spring of 1994. TCI is exploring entering into a financial partnership with the Slate of Iowa regarding the Iowa Fiber Network In which they would lease back space on'the network. Shaffer reported he and Dale Helling have completed a review of the first draft of the refranchlsing RFP. Input for revisions will be gathered and a public hearing is tentatively scheduled for April 7, 7 p.m. An invitation to the City Council to participate will be extended. CALL TO ORDER The meeting was called to o.rder at 5:30 p.m. APPROVAL OF THE BTC MINUTES Finer moved to approve the December 16, 1992 minutes. Seconded by Casella. Unanimously approved. SHORT PUBLIC ANNOUNCEMENTS None. ff! , '''"', jilF - .".-.- .. .. ~..~-- ""--r ~l" ",;',,' ',l.> ',:-:Zt' ~~~' ~.IJ. J, I,', 1'1 ,..,g. I," _ "." .~" _",r _"J,'''_ :,'.,1.-;\:"..:', :';;",,):' ,~." :.1.....1.,... '.' .,\"".",~.' ~:>, Broadband Telecommunications Commission February 17, 1993 Page 2 ANNOUNCEMENTS OF COMMISSIONERS Casella announced he has received several job offers which would necessitate moving and leaving the Commission. His departure may be as soon as April 1. Casella also noted he had received several very positive comments about the DMX music service. TCI OF EASTERN IOWA REPORT Bill Blough reported DMX will add 30 channels, In part, to expand international and ethnic programming. TCI has asked the DMX company If the service could be provided to the Government Access Channel for background music. TCI will license the box for the City. TCI is planning a regional phone center which will facilitate a better repair service during off.hour service calls. TCI has a new national policy requiring all planned outages to be scheduled between 2:00 and 4:00 a.m. Exceptions may have to be made for house moves. The channel reconfiguration Is scheduled for April 1. Blough has' contacted the local access channels and the broadcast channels. The broadcast channeis have not committed on their preference of channei position and must carry over retransmission fees as provided in the 1992 Cable Act. Each subscriber will receive a letter and a new channel lineup card in the mail explaining the change. A comprehensive Information campaign will be conducted in March. The new entry level basic service established by the channel lineup will incorporate a no pass through polley permitting subscribers to get pay channels without subscribing to expanded basic. The new location of the access channels should help their viewership. Tel of Eastern Iowa Is engaged in a preparatory phase planning for the installation of a fiber optic system in iowa City. Iowa City and Des Moines will be TCl's first fiber Installations In Iowa. The design phase will begin in around one month. The design utilizes four cables, one is usod strictly for data, one a dedicated line serving neighborhoods, one a distribution line and one trunk line that shadows the system. The planning and design phase will take the rest of the year. Construction may begin in the spring of 1994 and will take 3.5 months. TCI is exploring entering into a financial partnership with the State of Iowa concerning the Iowa Fiber Network in which TCI would lease space on the network to tie together some of their communities. Blough said the Iowa Fiber Network needs to find more ways to offset their costs, TClis moving quickly on fiber to be in a competitive position with the Telcos and as a result of the Hughes/Cabievision, Inc. deal which will digitize DBS service. U.S. West plans to begin offering cable television related services to 500,000 homes a year. PATV REPORT No report. ECC REPORT Shaffer reported that the PEGL group is continuing to meet to explore options and possibilities concerning a combined PEGL Telecommunications Facility, especially given refranchislng is underway, LIBRARY REPORT Casey Ashe reported that Ellen Buchanan's new series will be more extensive than previously thought and will be titled One of a Kind. The December minutes incorrectly identified shoots completed by PATV for the Ubrary to date as those of the term of the contract. The PVOM Is ff3 \ .... flI1 -- -,p-.-- -.---.- ......... ......-~- .....". , -.... - '-r- ~_... ,.- . .....". - ... , .......-.- ,,' "I"':' ""&j' "'m.".....,"'" ,",....',... \ '/. ". .., '. <, ' . ,,,' . ",. " '." " .I~ '. : ' , ~ :. ~: ) - . ,. I : .:, .;' '.. .',". ; ':.:,.. I:' "1' . . ",' .'..,\,....' \,1 ..~ I""'~ \. j-. 4" . <, ". " . ""I ,1.1 " ,', _ , . . . . Broadband Telecommunications Commission February 17, 1993 Page 3 now operating correctly. The library has hired a consultant to study space needs for the next 10 years. Several options are being explored including adding a third floor, opening a branch, and expanding the second floor. The future space needs of the A V department as more difficult to ascertain due to quickly changing technology. LEGAL REPORT Burnside reported she has not yet explored who should bear the cost of an audit of the cable company. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported receiving 44 public requests and compialnts, 33 of which requested EWTN. There was one complaint about A&E reception, one request for CNBC to be on 24 hours a day, two requests for the Quad Cities channels, two complaints about late fees, one about raising rates, one about poor signal quality, a compliment for PATV, and three complaints that KCRG runs general news spots on CNN Headline News~ Blough noted that he has a contract with KCRG that states specifically the spots are to be Iowa City news and feels there has been a breach of that agreement. Blough also noted that the billing statements state that a large fee may be assessed after 10 days, but isn't applied until after 30 days. Shaffer reported that Information Services and the Press-Citizen are conducting a Joint poll on Issues. Through this experiment they wish to explore how they can work together. ' CABLE TV REFRANCHISING/RENEWAL The first draft of the RFP has been reviewed and returned. Revised copies will be distributed in the next few weeks 10 the Commission and those who have had input for comments. In the context of the refranchising process, Shaffer noted that public hearings are called for during the final franchise agreement and at the RFP stage. A discussion coordinating time frames and schedules for a public hearing ensued. Hearing formats, possibilities and logistics were discussed, Shaffer noted that the Clly Council looks to the Commission for guidance. It was agreed that an invitation would be extended to the Council to participate in the public hearing held by the BTC, A public hearing by the City Council on the franchise agreement will be required at a later date, April 7, 7 p.m., was agreed as a tentative date for the public hearing. It was agreed the Commissioners should meet individually with Shaffer to coordinate their input and comments regarding the RFP. ADJOURNMENT It was moved by Finer and seconded by Casella to adjourn. Unanimously approved. Adjournment at 7:08 p.m, blC2.17,mln .'J ~-- .,.,..~ y---- - .. ......-----., ~- ..... ~ ..,..,.----- ..---.,.- -......,.- -. ~.....,. - ......-.. .....-~- - ..... . .'~ 'd~') )~ MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY. FEBRUARY 16. 1993 - 5:30 P.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: John Ockenfels, Howard Horan, Pat Foster, Robert Hicks, Richard Blum STAFF PRESENT: Ron O'Neil, Anne Burnside CALL TO ORDER: Chairperson Blum called the meeting to order at 5:33 p.m. A quorum of the Commission was present. PUBLIC HEARING: Several people (see attached list) provided information and directed questions to the Commission and representatives from the Howard R. Green Company. H.R. Green was a subcontractor to Coffman Associates during the Study. Letters supporting relocating the Airport were submitted and a~cepted as part of the public hearing. After everyone was given an opportunity to present information, Blum closed the pUblic hearing. APPROVAL OF MINUTES: \ The minutes of the January 19, 1993, commission meeting were approved as presented. AUTHORIZATION OF EXPENDITURES: 0' Neil presented the list of expenditures for January. Foster moved to approve the expenditures. Hicks seconded the motion and it was approved 5 - O. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. AlP 3-19-0047-03 Feasibility Study - Blum stated that the item of most immediate concern was discussion of option 3 for the present Airport site. This option, if implemented, would be directry impacted by the proposed Dane annexation and construction of a Menards Building Materials store. '1''1 i " \ r ~ , " .ii '. '. ','. II ; . I' ",', " " r. . Hicks stated that although he had no objections to the proposed Menards, he questioned whether any more development should be allowed near the Airport until future plans for the Airport are, decided. Carl Byers, from H.R. Green, presented information on the effect the Menards store would have on the present Airport Runway Protection Zones and Obstacle Free Areas. Because of several factors discussed by the Commission, Foster made a motion to recommend to the city Council not to consider Option 3 of the Airport Feasibility study. Ockenfels seconded the motion and it passed 5 - O. O'Neil will draft a memo to the city Council stating the Commission's recommendation. b. Science Center : Fly Into Spring - Blum was originally contacted by the Iowa city Area Science Center for permission to conduct an event at the Airport. The event would feature aviation related activities and serve as a kick-off to programs and courses scheduled at various locations in the community. After further discussion, it was decided by the Science Center that the event would be conducted at Northwest Junior High School. The Commission was asked to become a sponsor of the event. This would not involve any cost to the Commission but would lend some authenticity to the event. Horan~ade a motion to become a sponsor of the "Fly Into spring" event. Hicks seconded the motion and it passed 5 - O. CHAIRPERSON'S REPORT: No items were presented. COMMISSION MEMBERS' REPORT: No items were presented. ADMINISTRATIVE REPORT: O'Neil stated that the City Code of Ordinances is being reformatted. If there are any substantive changes to the Code as it relates to the Airport, the Commission may want to address those issues at this time. O'Neil, Burnside and Ockenfels will review the Code and make recommendations to the Commission. The new and improved PAPI lights were installed on Runway 24 on February 8. The FAA technicians will return later in February to install the lights on Runway 06 and activate both sets of lights. The FAA in Kansas City conducted an Airspace study and has given preliminary approval to allow Hubbard Milling to add 30 more feet to the top of their building southeast of the Airport. This will increase the obstruction in the transition zone for Runway 35 to seventy-four (74) feet. The Commission will request a review of 'I-'f " \ - . _ ...,.....------~-.--...._-_......_T...., }_ -.--~ jilF' ... . . ~ . , ' ' . J. l . , ,,\. . _, i the study by,the FAA office in Washington D.C. SET NEXT MEETING: The next regular meeting is scheduled for March 9, 1993, at 5:30 p.m. at the city Council Chambers. ADJOURNMENT: Foster moved to adjourn the meeting. Hicks seconded the motion and the meeting was adjourned at 9:12 p.m. ~a~ 1C rd Blum, Cha1rperson ----, I i i I ! ; I i I i I , , , "''1 --,r---'~jilF -. y-'-- - .. ...----T~-....-r '-y - - ", . ...., - ',\..'1:: ' ....- '~: ',. .', I,", , 0\O~\ \ .'11II J /___ \ ".. t-U;..'L,I.:.\ I"'~ MINUTES RIVERFRONT AND NATURAL AREAS COMMISSION FEBRUARY 17, 1993.5:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Barbara Hinkel, Richard Hoppln, Jan Hubel, Debora Liddell, Karen Mumford, Donald Otto, AI Rebal, Dean Sullivan, Larry Wilson MEMBERS ABSENT: Steven Ford, Nancy Seiberling STAFF PRESENT: Denney, Rockwell, Trueblood, Mason OTHERS PRESENT: Terry Dahms, Ann Bovbjerg, Casey Cook, Don Watson, Terry Trueblood CALL TO ORDER: Chairperson Wilson c~lIed the meeting to order at 5:31 p.m. Introductions were made. The March meeting will be in Room 205 of the Senior Center. Denney passed out a Municipal Directory. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Wilson referred to the memorandum from Denney In the packet and said they had decided to wait until next year-to submit a proposal for CDBG funds. CONSIDERATION OF THE MINUTES OF THE DECEMBER 16. 1992. MEETING: Otto moved to approve the minutes of the December 16, 1992 meeting. Rebal seconded. The motion passed on a 9,0 vote. PRESENTATION BY CASEY COOK, PLANNING & ZONING COMMISSION. ON THE PROPOSED NEIGHBORHOOD OPEN SPACE PLAN: Cook displayed a map showing the proposed neighborhood open spaces. He stated that two members from the Planning and Zoning Commission and two from the Parks and Recreation Commission have been workin9 on this plan since October, 1991. Their idea is to create a plan that would grow with the community, apportion costs of development and balance open spaces equitably. The ultimate objective is to evolve park systems around water sheds. They want to connect developed and undeveloped areas by linking parks with schools and housing areas and provide access for all people includin9 those with disabilities. Mumford then asked if there were defined steps and was told there are three stages. Stage 1: to get a comprehensive concept map of the strategy; stage 2: to get detail maps with costs; and stage 3: put information together for possible grant applications. Cook said that one of the biggest problems is in legally trying to channel funds into the River Corridor. He agreed with the summary by Otto that they are wanting to construct public common areas and charge developers for part of the cost, Rockwell and Trueblood agreed with Wilson that the first step is to get the land reserved, Trueblood explained further that if there is an active neighborhood group, they would be the first to be involved. Watson stated they define the land as neighborhood open space that can be used by the neighborhood for their specific . needs and to enrich their quality of life. ".,s ,., - V""- . .. ~..-~-- .....--...----, --,,. ... ....... - - ._~ ~-~ .,.- ...~...........- ... .... -. _ 'to ',) ,', ,:' , .'. . ' '. " .' . ,~. . " . , ' l :(< ~I,\: :", ',.:~:,;',,"'~:,,\ :.,:':',' :',.';....,',::.,;';.'..';..', Riverfront & Natural Arees Commission February 17, 1993 Page 2 In summary, Cook said that he would like the Commission to put in writing their concerns or comments about the plan. Finally, they need hard critique to find out where the Commission stands on It and want their strong support. Wilson thanked them for coming. PROPOSED PROCESS FOR UPDATE OF THE STANLEY PLAN: Denney explained that the proposal divides the plan into trails; facilities and policies, and that the Commission had agreed that trails be dealt with first. Denney then proposed that the Trails & Access Committee take the lead and form a group who would update the plan by checking what is valid today, what should be deleted and/or update, He suggested It then be brought to the Commission for support. Implementation, costs and funding sources would also need to be Identified. Liddell agreed with Denney and said she felt Parks and Recreation should also be involved. Denney agreed to meet with the Trails and Access Committee on the 24th and that they could use the Civic Center Conference Room. Sullivan expressed his Interest in joining this committee. UPDATE ON ISTEA TRANSPORTATION ENHANCEMENT FUNDS: ,Denney reported Iowa D.O.T. still had no rules for the transportation enhancement program. In the interim $6 million is available to Iowa for FY93 and of that $3 million will be used for statewide projects and the other $3 million will be available to localities for doing enhance' ment projects such as bike trails, pedestrian facilities, historical and archaeol09ical projects or scenic and environmental projects. A process for submission of proposals from localities for enhancement funds should be in place by Mayor June. He said it would be best for the Commission to have a project ready by May so they can apply for funds. Last week Denney met with Wilson and Rick Fosse to discuss the segment from the IMU bridge to Iowa Avenue. RIVER CORRIDOR TRAIL UPDATES: 1. Iowa Avenue to Burlington Street. Denney said this is in process of final design and that the City Manager has approved the funds. 2, DuPont American Greenways Grant. No report, Denney may call in near future. 3, JCCOG Study Items. Denney stated he has done some work on them. Concentrating on Hydraulics Lab and Hancher.City Park. 4. Benton Street. Denney said the concept plan is on hold. 5. Ned Ashton Gateway. Denney reported that the Pa!ks and Recreation Commission approved the $10,000 to start some work at the park. Liddell said they feltthey could do it for less. 6, Kennedy's Waterfront Addition. Denney stated they are still waiting on a permit from the Corps of Engineers. The plan has changed to include filling in and ventin9 a causeway at the southern end. The appraisal still has not been completed. Trueblood sent a letter. .95 oM - -- n.,~~..,,"_ 11.. I 11 L1H~Wt",~~'.'-;lDIl1W,*,"" ~ --..- \ i I , I r . I , .... t," t,', ,_ " "', ','". \ " Riverfront & Natural Areas Commission February 17, 1993 Page 3 UPDATE ON DEVELOPMENT ITEMS: Denney reported on the two annexation proposals. The Planning and Zoning Commission recommended approval of the Windsor Ridge Annexation, including areas to be dedicated for a school and a park. The Sycamore Farms annexation has generated much controversy due to the wetlands on the site. The Planning and Zoning Commission has deferred a decision on it until April ,. Denney has also been working on a rezoning on Rohret Road where there is a proposal for development and elementary school site. UPDATE ON IOWA RIVER MONTH AND PHOTO CONTEST: Sullivan updated that lie will make calls to coordinate final needs. He said most of the details on the Photo Contest have been done by Denney. Sullivan will contact the judges. Brochures have gone out. Mumford will select photographs to be placed in the library. The current winners will go in the lobby of the Civic Center for one year. Denney reminded the Commission to also think about the Special Recognition Award for this year. Wilson then asked Sullivan to write up some guidelines for next year and added that if there was a year round schedule it would give people more time to work on it. COMMITTEE REPORT~: ,. Waterways Committee. Sullivan reported they had focused on Ralston Creek clean-up. They 'are trying to put together a community involvement day for this. Their next meeting will be the first Wednesday of the month at the Library. 2. Trails and Access. Wilson reported they met and reviewed last year's slides. They plan to come up with an outline at the meeting on the 24th. 3. Woodlands, Otto was acting chair and Hinkel has agreed to chair. Otto said they would like to hear from anybOdy who has any thoughts on saving all significant trees. Rockwell stated she had a proposal for the Committee. She was'assi9ned to write a tree ordinance to be drafted by the end of March and she requested a committee to work with her on it. Otto and Hinkel agreed with the process she outlined and said the Woodlands committee would work with her. COMMISSIONERS' REPORT: There were none. F,I.R.S.T. REPORT: Dahms announced that this Saturday is the Community Or9anizations Day from 10.5 and they could use help, The next F.I.R.S.T. meeting is next ThurSday. They are planning a Regionai Trails Summit type meeting for June, A small committee for the S~ptember 26th Bike and Hike has been set up. They hope to have participation by food merchants. F,I.R.S. T. has incorporated and hopes to file for non-profit status by February 25. .'5 \ - ..... .........~. ....., ~.- .- r /. .:, ~.. :,.... ,_', . .,.' ,... ".1,": ,',' Riverfront & Natural Areas Commission February 17, 1993 Page 4 REPORT ON CITYWIDE GROWTH POLICIES: Hoppin stated there are rapid changes taking place. The original zonin9 of Sycamore Farms showed no wetlands. The City staff has, recommended there be some changes in the proposal. They suggested RS,12 and RS.8 be changed to Interim development which would call for zone changes, The Corps of Engineers will have to take a stand. Denney said it appears it is not jurisdictional wetlands. The Public Works Department Is concerned about the elaborate systems proposed to be put in the basements for drainage. Denney said further that the City Is dealing with looking at hydric soils, wetlands and other environmentally sensitive areas, In answer to Wilson's question, Denney said this Commission should at least have something in draft form'by the next meeting which expresses their stand on the issue. He suggested the Wetlands Committee meet and make recommendations on the Sycamore Farms annexation. Wilson suggested it would be helpful to have someone give the Wetlands Committee an outline of options based on research already done. I I Wilson then asked the Trails and Access Committee to bring a response to the Open Space Plan. OTHER BUSINESS: Liddell reported that Parks and Recreation has endorsed the plan of the Iowa Songbirds 9roup to move the Chimney Swift Tower into Hickory Hill Park. The tower is over 100 years old. Wilson announced that Maria Ware of the Coralville 'Parks Department will attend the next meetin9. Liddell moved to adjourn. Otto seconded. The motion passed on a 9-0 vote. The meeting was adjourned at 8:00 p.m. Minutes submitted by Rosemary Mason. Itn2,I7 '1'5 ~....... fIJI -- ".-.~--- \ ( \0\ ~~' , I I , i , i , i i I I I I I , ' .. . .----...........,- ......". ..,....------ .-.....,- -...... ,- .. ...~---........._-..........-- \ :, ,';; ~,:";,, ",,: ,:::~"C"" ' ' ' , " ,"', ":' . 1', " '. ,.,. . . . . ,',' ", \' . ~. - "," . - ; . . '. .'1 .' L ., ~.. 1 ).1,~ . . ,\ \ '. "l' , ..' : MINUTES IOWA CITY PLANNING AND ZONING COMMISSION MARCH 4,1993 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS PREUM~~:M~V Subject 10 Approval MEMBERS PRESENT: Bovbjerg, Cook. Cooper, Dierks, Scott, Starr MEMBERS ABSENT: Gibson STAFF PRESENT: Bormann, Denney, Miklo, Moen, Rockwell, Schreiber CALL TO ORDER: Chairperson Scott called the meeting to order at 7:36 p.m. RECOMMENDATION TO CITY COUNCIL: 1. Recommend approval by a 6-0 vote, of REZ93-0001, the rezoning of a 30 acre tract of land located west of Sycamore Street and Immediately north of the corporate limits, from ID-RS, Interim Development Residential, to RS,8, Medium Density Single-Family Residential subject to the following conditions: 1, Basements may be constructed on lots which are abutted by a subsurface drainage system provided said basements are equipped with a sump pump and adequate foundation tile which discharge into said drainage system, Proper installation of the sump pump and foundation tile shall be the sole responsibility of the developer and/or contractor, and the City shall not be responsible for inspecting installation of the sump pumps and foundation tile. Discharge of roof drains and downspouts of dwellin9s into the subsurface drainage system is prohibited. To ensure compliance with these provisions concerning basements on lots abutted by a subsurface drainage system, the property owner's registered engineer shall certify the following: a. There is no discharge of roof drains and dow'1spouts of dwellings into the property's subsurface drainage system; and b, Foundation tile and sump pump have been properly installed and connected to said subsurface drainage system. 2, Developer agrees to provide $7,500 to be used for parkland/open space acquisition In the Wetherby Park Neighborhood, as defined in the proposed Neighborhood Open Space Plan. 3. Developer a9rees to dedicate right-of,way sufficient to accommodate the upgrade of Sycamore Street to arterial street standards. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. 'I'" \ jilF' -~ ...-'- ... .. ~,"~---...-~- :'(:'~~~'''i'::'' .,....:' -,' ,._.:..::..;-:/~_~~~~~~~L ~', ~'",'::'t:t:",.;f>:'r".:." )3l).' : ,,',', ,,",',.'::', :-=i ,:: Planning & Zoning Commission March 4, 1993 Page 2 ZONING ITEMS: 1. REZ93-0001. Public discussion of an application submitted by Iowa Realty Company to rezone a, 30 acre tract of land located west of Sycamore Street and immediately north of the corporate limits, from ID,RS, Interim Development Residential, to RS-8, Medium Density Single'Family Residential. (45-day limitation period: March IS, 1993.) Denney summarized the findings of staff since the Commission's formal meeting of February 18, 1993. He said it has been determined that this tract of land contains no jurisdictional wetlands, and the entire acreage drains into the Iowa River, rather than ' into the area known as 'Snyder Creek bottoms". Denney reported City En9ineer Rick Fosse has indicated the soils encountered in this area have required no special measures in the construction of the sewer. He said if any collector roads are built in this site, the City will reimburse the developer for the middle three feet of pavement, and the developer will be responsible for any additional subgrade required due to soil conditions. Denney said there is currently a deficit of open space in the Wetherby Park Neighborhood and, according to the formula in the proposed Neighborhood OpenSpace Plan, the developers' contribution for this tract would be approximately one acre; the developers have Indicated a willingness to provide funds in lieu of the one acre. Denney said, In regards to conditions for basements, Fosse recommends using the exact lan9uage as was used for Whispering Meadows, excluding one condi\ion concerning surface Water. ' Public discussion opened at 7:42 p.m, Dave Nelson. General Counsel for Iowa Realtv Comoanv of Des Moines. said he feels the three matters of concern regarding this development (the drainage issue, the open space issue, and the additional right-of-way Issue) have been resolved and the developers are in agreement with the proposed conditional language for this rezoning, Public discussion closed at 7:43 p.m. Cook moved to approve REZ 93-0001 rezoning a 30 acre tract of land located west of Sycamore Street and Immediately north of the corporate limits, from ID-RS,lnterlm Development Residential, to RS.8, Medium Density Single-Family Residential, subject to the following conditions: t. Basements may be constructed on lots which are abutted by a subsurface drainage system provided said basements are equipped with a sump pump and adequate foundation tile which discharge Into said drainage system, Proper Installation of the sump pump and foundation tile shall be the sole responsibility of the developer and/or contractor, and the City shall not be responsible for Inspecting Installation of the sump pumps and foundation tile, Discharge of roof drains and downspouts of dwelUngs Into the subsurface drainage system Is prohibited, To' ensure compliance with these provisions concerning "" . ~ -- ."..-.-- ~-- ~' . ... ............--..-~--....-r \ , ; I I , I I I ! I I I I I , , . ',', ':' ,,.:,:,.. '~-:-,' ,'.:';'ffi,." '..,'..:",.. ':','::",'::,.,:':'~',:' ':' "I' :1,'" r' , ,', ,,' " ,/ . ""', " :,... ~\. ~ " "I ".' \ _ 1. ~ , ", . '4 , , ' I '....' . " ..~ '\1' -., \, ' I ' . " - .,~, I":..,, \ Planning & Zoning Commission March 4, 1993 Page 3 basements on lots abutted by a subsurface drainage system, the property owner's registered engineer shall certify the following: a. There Is no discharge of roof drains and downspouts of dwell/ngs Into the property's subsurface drainage system; and b. Foundation tile and sump pump have been properly Installed and connected to said subsurface drainage system, 2. Developer agrees to provide $ 7,500 to be used for parkland/open space acquisition In the Wetherby Park Neighborhood, as defined In the proposed Neighborhood Open Space Plan. 3, Developer agrees to dedicate right-of,way suHlclent to accommodate the upgrade of SycalTlore Street to arterial street standards. Bovbjerg seconded. Dierks expressed grave concerns about accepting funds in lieu of land for open space in this area. She said, In a development that is this compact, it would be nice to incorporate the open space in the development. Cooper expressed concerned about the possibility of wet basements in this area. Scott congratulated staff and the developers for reaching an agreement on the funds provided in lieu of land for open space. He said in this particular instance, dedication of land would not be as useful or provide the same flexibility for the City. Dierks said the natural drainage way in this development might be an ideal location for a pathway, rather than haVing to fill the drainage way as is now proposed. Cook said there will be opportunities at the subdivision deSign level to address concerns about pathway linkage both within and to other subdivisions in the area. He said he Is delighted to see the fees in lieu of land agreement; It is nice to see SUpport for the Neighborhood Open Space Plan. Starr said he was pleased to see documentation that this area does not drain into "Snyder Creek bottoms". The motion carried on a 6-0' vote. 2. REZ93-0002, Public discussion of an application submitted by Southgate Development Company to rezone an approximately 1.8 acre tract of land located south of West Benton Street, south of Roosevelt School, from RS-S, Medium Density Sin9le-Family Residential, to PDH-S, Planned Development Housing. (45-day limitation period: waived indefinitely,) Miklo said the proposal would allow 14 townhouses to be constructed on the site rather than the 12 to 14 duplexes that might be achieved if Ii conventional subdivision were built on the property. f" --' \ ~ - v-'- - .. ~..-~-- r"'r , -r - - "-r- -~ ,.- y ..".- y , '., ":":J" "':':;:"~':~-:'" ':,rt,',. ,:.' :' . :",',:/:, '.:' :: ,',<",.: ;~:'::,.'",:,~,l ...:>':,I,~2J:\' '''. .'::", ".'J>.':"~,i." Planning & Zoning Commission March 4, 1993 Page 4 Miklo noted the City's Traffic Engineer has concerns regarding sight distance entering the property where the proposed private street would intersect with Benton Street. He said the intersection would be off a part of Benton Street where the 9rade is 10 to 12 percent; the City's arteriel street plan already shows a capacity problem on Benton Street in this area. Miklo noted the City's Transportation Planner has indicated there is a greater than average number of accidents in this area. Miklo said staff recommends no development be approved until it can be shown to the satisfaction of the City's Traffic Engineer that vehicles can enter and exit the site safely. Miklo reported staff reviewed the site for compliance with the OPDH re9ulations and found the density of 14 units to be comparable and compatible with the underlying RS. 8 Zoning. He said, once concerns regarding the sight distance has been resolved to the satisfaction of the City's Traffic Engineer, staff recommends approval subject to minor modifications in the design so it Is more compatible with the surrounding residential neighborhood. Miklo noted the applicant has requested an indefinite deferral. He said once the applicant requests this item be placed back on the agenda, staff will attempt to notify the neighboring property' owners with a letter and a new sign on the property. Public discussion opened at 7:53 p,m, Ruth Baker. 515 W. Benton, said she was pleased to hear the Commission address a number of the area residents' concerns at the Commission's informal meeting on March 1, 1993. She said sight distance Is very important at that location, not only for people exiting the proposed development but also for people coming down the Benton Street hili, She noted it is very difficult to stop halfway down the hill and an increase In the number of accidents is inevitable. Baker also noted open space is needed in this neighborhood and that particular area seems to be suitable for open space. She said she feels the entire area needs long- range planning, rather than piecemeal development. Baker said having the entrance to the development be off of Miller Street would add to the correct funneling of traffic onto Highway 1. She said she is also nervous about PDH Zoning; she feels the reason for the request for PDH Is not terribly clear in this instance. Anna Buss. 525 West Benton Street, said there is a real problem on Benton Street and she has been before the City Council on several 6ccasions to express her concerns. She agreed long-range planning is needed and said the Commission has the opportunity to control the funneling of traffic in this area. She asked why create another problem like Melrose Avenue? She said Iowa City has an arterial traffic problem and an additional driveway on Benton Street would only intensify the current safety problems. Buss said she is not opposed to the proposed zoning but feels now is the time to try to solve the traffic concerns in the area. She said Miller Street Is not an ideal solution for the entrance to this development but is preferable to Benton Street. f'" "--'Ilkw:r-~'.'- .,11"- -llZlllJl.UJ III --"'1~1.').4~!JI.1JI. Ul1ft1W ...--- -- v. ',..', , ': ',:1,"/,; ',,;, ',,:::;,;, .',": L.:i' ,,;,,",: , ' ' '", i,~" ;,>' i;,~ ~'~"'; ~;\',~:.:i'/ ;1"\~M':',', :,~,\"~ ,:\,:i;Lf;,":;"! ';'(":,,,': .~':'; Planning & Zoning Commission March 4, 1993 Page 5 Public discussion closed at B:OO p.m. BovbJerg moved to defer REZ 93-0002 Indefinitely. Dierks secondad. Cook said there was a lot of support for an inventory of environmentally sensitive lands at a recent City Council meeting and also concerns about attempting to increase densities throughout Iowa City to provide more affordable housing and provide for a more efficient, compact city. He noted It is a difficult to balance these two concerns; the best tool available is the PDH Overlay. He said he doesn't believe people understand the PDH Overlay and are fearful of it; via clustering, it will allow the Commission to balance environmental concerns with concerns about efficient and effective use of land and affordable housing, Cook said the current PDH Zoning is overly intrusive because it allows for desi9n approval of buildings at all elevations. He said many of those considerations should be market,driven and he feels developers would be more encouraged to use PDH if some of the design regulations wera relaxed. Cook reported that at the Neighborhood Open Space meeting for that area, Mr. Ruppert, who owns much of the undeveloped land in that araa, raised questions about considering more latitude on commercial zoning along Hi9hway 1 in exchange for some open space In the interior of the site. Bovbjerg expressed concern about alleviating, rather than addin9 to, the safety concerns on Benton Street; she hopes there can be cooperation among all parties to ensure the traffic problem is not intensified by additional development in the area. She said It is likely traffic from Melrose Avenue will be funneled to Benton Street while Melrosa Avenue is being worked on. Cooper agreed with Bovbjerg's comments and said Benton Street is a real problem when it is icy. He said ha has witnessed several accidents in a short period of time on Benton Street when the weather was bad. Scott said a more comprehensive approach to the vacant area from Miller Avenue west is needed. He said the Commission must, via development, encourage a street network Into and out of this area; the safety issue of traffic traversing Benton Street is an overriding concern and he hopes there is consultation between the Commission and staff on this issue, Scott said if traffic is to be funneled to Miller Avenue as the area is developed, Miller Avenue may need to be upgraded to a wider, two-lane street and now would be the time for the upgrade while the west side of the street Is vacant so tha't the City does not have to encroach on presently developed homes on the east side of Miller Avenue, Scott said he would also like to echo Cook's comments on the use of OPDH Zoning and urged that the reevaluation of the OPDH Zone, with the possibility of OPDH imposed zones in the anticipation of an inventory of the environmentally sensitive areas, be considered a priority for'the Commission's Fiscal Year 1994 work schedule, The motion carried on a 6-0 vote, 11-" ~.~' - .. -.... - ' ,'.:,-:'. ,'~, 0'1" :,.',', <:7/' . ': "-,'..' ',~., ,', :.': " '.,'.',:'.., ",', ~ ' .1, 1 ..~ .I > ,.I '\ ' .' ' :""" 1\; <:~ :\\~'~;i'~~"'\ ,~,; :: "'~":'-;:'~'" ~ """"'. ..~. :'. >'~ "','\ ," ',::',i Planning & Zoning Commission March 4, 1993 Page 6 ANNEXATIONIZONING ITEMS: 1. ANN92-003. REZ92,0015. Public discussion of an application by Sycamore Farms Company to annex an approximately 420 acre tract of land located south of Hi9hway 6 and the southern corporate limits, and to rezone the parcel from Country RS, Suburban Residential and R3A, Multi-Family Residential, to RS-8, Medium Density Single.Family Residential, RM'12, Low Density Multi-Family Residential, RFBH. Factory Built Housing Residential, CC,2. Community Commercial, and CN-l. Neighborhood Commercial. (45.day limitation period: waived to March 18, 1993.) Miklo reported staff is continuing to research the questions raised by the Commission during their previous discussion of this item and will have a report April 1, 1993. Public discussion opened at 8: 10 p,m. Jack Kobera. 7 L vn Den Drive NE, Senior Vice.President of Iowa State Bank and Trust Company, 9ave a brief presentation on financing for first.time home buyers. Jerrv Vanni. 401 Kimball Road. Vice-President of Iowa State Bank and Trust Comoanv, reiterated Koberg's comments and further explained the program available through , Iowa State Bank for financing of affordable housing in Iowa City, such as the proposed Sycamore Farms development would provide. \ Steohen Briaht: aoolicant. said the prices of the units in this development will ultimately be market-driven: ,the RFBH area will be 400 to 500 'pads and will be available for under $50.000. He said the developers intend to package these units so they qualify for the financing described earlier by the Iowa State Bank representatives. He noted this program will be unique in that the buyers will own both the mobile home and the land. . Bright said the RS-8 area will consist of modular homes and will be priced in the $70.000 range; the RM.12 area will have zero-lot lines and will be in the $100,000 range. Ed Slatterv. Stanlev Consultants of Des Moines, presented a series of charts addressing the environmental issues in this area from an engineer's perspective and outlining the processes that are important In dealing with wetlands and storm water management. In response to a question from Cook, Slattery said if the ultimate goal is to preserve the wetlands, it is his opinion that annexation by the City in order to provide an opportunity for active management is a better approach than allowing the wetlands to remain in the county and continue to be farmed. In response to a question from Bovbjerg, Slattery said it would be important to assess the assimilative capacity of the wetlands and to control the speed of entry of water into the wetlands. He noted decreasin9 the speed of entry would also reduce the amount of pollutants entering the wetlands, He explained his proposal does not incorporate the wetlands as a retention basin for stormwater: that activity would be done on the non-sensitiva lands upstream of the wetland areas. tf1' \ -,.,- - y-.- - .....----.-....,--......- r --., ,. - - "':, "':'1 '.:.' .,~; " ':" ";~/" ::'ifr ': ", " , i" ," :':,:: ; ::,:,' i,i,{ ';: :~, :'::'''. ,:~".," ~ :!l:.lf : "': "., ,', ,: ,": ;':,"," /,,':,' :: , Planning & Zoning Commission March 4, 1993 Page 7 Cook said one of the concerns of the Commission is that development In hydric soils adjacent to wetlands that are liable to f100din9 may create the need for future generations to dam Snyder Creek, which would extremely expensive if not impossible, Slattery replied there is no development planned along the areas of Snyder Creek that are within the 100 year flood plain; development is only planned in the upland areas and areas not identified as wetlands. Jim Miller. 2205 Aber Avenue, said he has been involved with the Sycamore Farms project for one and one-half years and feels it fits the City's stated needs for affordable housing. He noted the developers have incorporated the City staff's help throughout the planning of this project and will continue to cooperate and mold the development to achieve the goals of both the developers and the City. Miller said development was never intended for over 100 of the 420 acres being requested for annexation; the developers plan to use the wetland area as an enhancement and intend to allow the City to help in the management and controlled use of the wetland area. Public discussion closed at 9:45 p.m, Dierks moved to defer ANN92.0003 and REZ92.0015 until March 1B, 1993, Cook seconded. The motion carried on a 6-0 vote. 2, ANN93,OOOl , REZ93,0003, Public discussion of an application submitted by Windsor Ridge Development Company to annex an approximately 5.59 acre tract of land located north of American Legion Road at the terminus of Owl Song Lane SE, and to rezone the parcel from County RS, Suburban Residential, to RS.5, Low Density Single. Family Residential. (45-day limitation period: March 29, 1993.) Rockwell reported the City Council had their first vote on the growth policies, on the Windsor Ridge annexation, and on the Windsor Ridge rezoning at its March 2, 1993 meeting, She said the growth policies passed on a 6.1 vote on first consideration and staff anticipated approval on the second and third consideration. The vote on the Windsor Ridge resolution for annexation was also a'6'l vote in favor, so that area is effectively annexed upon City Development Board approval at the state level. She said the rezoning vote was 7,0, and approval is anticipated after two more considerations. Rockwell said staff had evaluated this Windsor Ridge request using the same criteria as used for the original Windsor Ridge application. She said staff recommended approval of this request, subject to the clear understanding that all of the costs associated with providing Infrastructure for' development of the subject tract will be paid by the developer, and subject to 1) City Development Board approval of the annexation of the original 240 acre Windsor Ridge tract, and 2) City Development Board approval of the requested 5,59 acre annexation. She reported the open space requirement for this rezoning would be ,127 acre. She noted the Chair had asked staff to contact the developers and request this open space to be included as part of the 6,9 acres agreed upon for the initial Windsor Ridge rezonin9, for a total of 7,03 acres of open space to be dedicated as part of the Windsor Ridge Development, , ffj 6 ~ - ..".-' ----- - .......... -"""....-.,- .... ~ ,......,......- "'~.~-,.~ -.. .... -...,.. ----.......... :. >'>/': ,,;.,: ',:-:';"."':':C;ff1"':' :,:':{';:..,. ".,",,"',....,"-.::. I " I' " ' I' ,I I"" "'",, ,", " ' .r , . : ~ I ~ " ~ ' .' , :.' " , ' ' " ' '" ' I" , :", ' , . rI' . "_,\ .." . ,,"~ i}, ~ ,'" _ 'I, - . ." , ., tl . I" \ ., ., . ., 1. ", \: , ~ Planning & Zoning Commission March 4, 1993 Page 8 Public discussion opaned at 9:49 p.m. There was none. Public discussion closed at 9:49 p.m. Dierks moved to defer ANN93,0001 and REZ93,0003 to March 18, 1993, 80vbjerg seconded. The motion carried on a 6-0 vote. DEVELOPMENT ITEM: 1. SUB93.0001. Public discussion of an application submitted by Seville Corporation for final plat approval of Southwest Estates, Part 5, a 14-lot, 5,3 acre residential subdivision located on Phoenix Drive extended. (45'day limitation period: March 29, 1993,) Denney said this development is in compliance with the preliminary plat approved in November 1992; however, there Is no sewer capacity remaining in the Westside Trunk Sewer so the Public Works Department cannot sign off on the construction plans. He said staff recommends this application be deferred' or be approved with a condition in the Subdivider's Agreement that no building permits be issued until the sanitary sewer is completed. Public discussion opened at 9:51 p.m. \ Larrv Schnlttler. MMS Consultants, 1917 South Gilbert Street, said the developer was dismayed to learn there is no sewer capacity left and prefers not to defer this request Indefinitely. He urged the City to proceed with Improvement of the sewer. Scott said the City Council will discuss capital improvements In April. He said he would like to see a resolution of the questions concerning developer contributions to the upgrade of the sewer so that the Commission can proceed with applications with the condition that no building permits are issued until the uP9rade Is completed. He said the Commission can only make a secondary recommendation to City Council to address the issue of upgrading the sewer in that area, Bovbjerg said the Commission should send a message to City Council to make a decision regarding the upgrade. Bormann said the Westside Trunk Sewer uP9rade is high on the priority list for capital improvemel)ts; it is conceivable it will be included in this year's projects, In response to a question from Scott, Denney said the Public Works Department has determined there Is no remaining capacity for residential development that is served by that sewer. Public discussion closed at 10:03 p.m, BovJberg moved to defer SUB93-001 to March 18, 1993. Starr seconded, The motion carried on a 6-0 vote. 4'~' ~..- fIIJ'- --' ~.--- ...., I I I I \ ... ... ~.-~--.....". ,...... - - . -r- ---..,.- - .......,.. - ... ~~,,;', 'r' ','; ,'" " c:i' '{",:i:", ,','..,,'," " ',.: ;, ':::,~::r.f>"}:,,,,"tJ;:;U ," ,:" ,':, "':>' .:":',"'," Planning & Zoning Commission March 4. 1993 Page 9 CONSIDERATION OF THE MINUTES OF THE FEBRUARY 1 B. 1993 MEETING: Cook moved to approve the minutes of the February 18. 1993 minutes. Starr seconded. The motion carried on a 6.0 vote, PLANNING AND ZONING INFORMATION: Moen noted she distributed a copy of e letter that was forwarded to John Moreland from neighboring property owners concerning drainage problems with his development in Westside Park. Rockwell noted she distributed a memo from JCCOG Transportation Planner Jeff Davidson to the City Council explainln9 the difference between Rohret Road and American Legion Road, Bovjberg commented on a recent editorial in tlie Iowa City Press Citizen regarding growth in Iowa City; she said it is a very good example of bad journalism and implies the people who have'reservations about the annexation policy are anti-growth and anti-Iowa City. Starr reported a comment was made at the March 2. 1993 City Council meeting that the concept of increased densities applied to only a fringe area around the community. He said It was his impression from the presentations made to the Commission that the increased densities took into account the entire community. rather than just the outside surrounding . areas. ADJOURNMENT: BovJberg moved to adjourn at 10:12 p.m. Cooper seconded. The motion carried on a 6.0 ~. I , I I I I I ! i I i : , Ann Bovbjer9. 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