HomeMy WebLinkAbout1993-04-13 Public hearing
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NOTIC! OF PUBLIO HEARING
Notice I. hereby given that a public haarlng wm ba hald bytha
City COuncil of Iowa Clty,lowa, a17:30 PM on tha 13th day 0/
April, 1993, In thl Clvlo Olnler Council Chamber., Iowa City,
Iowa; et whloh hearing the Council will consider the fOllowing
)lD(nI'
(Y A . resolution approving the vcluntary annexation of an
applOxlmate~ 5,59 acre lract 0/ land located nonh of
Amarloan Legion Road attha norih tarmlnul 01 Owl Song
Lana se.
2, An ordlnanca amlndlng thl Zoning Ordlnanoa by condMlon.
ally changing thl un regUlation. of an approxlmasl 6,69
acra tract of lend Iocatad nonh of American ~tglon Road at
the north termlnua 01 o.vl Song Lane SE, from County RB,
SUburban Rhldentlal, to R$-6, Law Cenelly SlnglfoFaml1y
RlaldentlaJ,
Coplal oI1hl proposed rllolullon and ordinance ara on 11/1
for public axamlnatlon In thl office oltha OMy Clark, CIvIo
'CenlDr, iowa City, JoWL Perlon. wlthlng to makelhelr vliWe
known tor COuncil conllderatlon are encouraged to appear at
the abov"mlntloned time and place.
MARIAN K, KARR, CITY CLERK
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RESOLUTION NO,
RESOLUTION APPROVING THE VOLUNTARY ANNEXATION OF AN APPROXI-
MATE 5,59 ACRE TRACT OF LAND LOCATED NORTH OF AMERICAN LEGION
ROAD AT THE NORTH TERMINUS OF OWL SONG LANE SE, JOHNSON
COUNTY, IOWA.
WHEREAS, Windsor Ridge Development Co. owns an approximate 5,59 acre tract of land
located north of American Legion Road at the north terminus of Owl Song Lane SE; and
WHEREAS, Windsor Ridge Development Co, has requested annexation of its land into the City
of Iowa City, Iowa; and
WHEREAS, this tract is contiguous to the corporate limits of the City; and
WHEREAS, pursuant to Iowa Code 1368.7, notice of the application for annexation was sent
by certified mail to the Johnson County Board of Supervisors and the East Central Iowa
Council of Governments; and '
WHEREAS, the Johnson County Board of Supervisors and the East Central Iowa Council of
Governments have made no comment on the proposed annexation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1.
The following.described land shall be voluntarily annexed to the City of Iowa City,
Iowa:
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Lot 1. Penningroth Park Addition, Johnson County, Iowa according to
the plat thereof recorded in Book 26, Page 79, Plat Records of Johnson
County, Iowa, ,
EXCEPTING THEREFROM:
Commencing at the Southwest Corner of the Southeast Quarter of
Section 18, Township 79 North, Range 5 West, of the Fifth Principal
Meridian; Thence NOO'26'll "W along the West Line of said Southwest
Quarter, 2409.14 feet to a point on the Centerline of American Legion
Road; Thence S67'40'24"E along said Centerline, 1104,90 feet to the
Point of Beginning; Thence NOOo 12'OO"W, 1130.01 feet; Thence
N37016'21 "E,175,37 feet; Thence SOl 028'11 "E, 79.89 feet; Thence
S37016'21"W, !l6,10feet, ThenceS00012'Ol"E, 1133.78 feet to a
Point on the Centerline of American Legion Road; Thence
N67041'27"W, 54.14 feet to the Point of Beginning, The resultant
tract contains 5,59 acres, more or less, and is subjoct to easements and
restrictions of record.
2,
The City Clerk is hereby authorized and directed to certify and file the necessary
documents with the City Development Board as required by Iowa Code 1368,7.
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Resolution No.
Page 2
It was moved by and seconded by
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
-
Ambrisco
Courtney
Horowitz
Kubby
Larson
McDonald
Novick
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Passed and approved this
day of
.1993.
MAYOR
ATTEST:
CITY CLERK
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STAFF REPORT
To: Planning and Zoning Commission Praparad by: Melody Rockwell
Items: ANN93-0001. REZ93-0003, Date: March 4, 1993
Windsor Ridge II.
GENERAL INFORMATION:
Applicant: Windsor Ridge Development Co,
1700 First Avenue, Eastdale Plaza
Iowa City, Iowa 52240
Contact persons: Lowell Swartz, President
Gary Watts, Senior Vice President
Phone: 354.6760
Requested action: Approval of a request to annex and
rezone an approximately 5.59 acre tract
east of the Iowa City corporate limits
from County RS to RS.5.
! Purpose: To develop the property with full City
, services,
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1 Location: North of American Legion Road at the
, north end of Owl Song Lane SE.
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\ Size: Approximately 5,59 acres. !
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Comprehensive Plan: Within the corporate limits, immediately I
west of Scott Boulevard, residential at I
2-8 dwelling units per acre,
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Existing land use and zoning: Residential; RS (County), I
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Surrounding land use and zoning: North - Agricultural: RS, ,
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East. Residential, Agricultural; RS. I
South - Agricultural; RS, I
West. Agricultural; RS, I
,
File date: February 11, 1993,
45.day limitation period: March 29, 1993.
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BACKGROUND INFORMATION:
Windsor Ridge Development Co. has submitted a request to annex and rezone an approximate
5.59 acre tract located north of American Legion Road at the north end of Owl Song Lane SE.
The request involves the Lyon property, excluding Owl Song Lane, The adjacent Weinstein
property to the east end Owl Song Lene ere not included in the ennexetion end rezoning
request. The Weinstein property would not become an island as a result of the proposed
annexation, but would remain connected to Johnson County via Owl Song Lane, which would
continue to be in the County.
At the present time, the Lyon tract is not contiguous to the City, However, if the City Council
approves the Windsor Ridge request to annex and rezone 240 acres of land, the Lyon tract
will be contiguous to the City on its north and west boundaries, and a portion of its south and
east boundaries. The southeast boundary of the Lyon tract adjacent to the Weinstein property
and Owl Song Lane would remain contiguous to the County. Annexation of the Lyon property
is, at a minimum, contingent upon the successful annexation of the 240 acres surrounding
it. The trect must have a physical connection to the City to be eligible for annexation.
The epplicant intends to develop single-family housing on the L yon property as an integrated
part of the development of the surrounding 240 acres of land, The area proposed for
annexation is owned by Windsor Ridge Development Co, No involuntary annexation of land
is proposed.
ANALYSIS:
Comorehensive Plan, The City Council is in the process of evaluating a Comprehensive Plan
amendment concerning Iowa City's growth policies. If the revised annexation policy is
determined to be appropriate, annexation of land for residential development may be justified
in certain cases,
As noted with the previous Windsor Ridge annexation request, there has been increasing
development pressure within the County east of Iowa City, Properties in this area with access
onto hard-surfaced roads and an RS zoning classification are likely to be approved for
residential development at rurel densities, This type of development results in inefficient land
use patterns for providing City services when this area is incorporated into Iowa City,
Annexing an area to facilitate orderly expansion of the City and to increase the supply of
buildable lots may prove particularly appropriate if the area to be annexed is located within
a sanitary sewer service area where sewer capacity is available, This is the case with respect
to this annexation request,
Additionally, the fiscal impact anelysis of the original Windsor Ridge annexation request
indicated that the revenue generated by residential development within the proposed Windsor
Ridge annexation area should pay for nearly all of its associated municipal and school district
expenditures and was not expected to impose an undue burden on the provision of municipal
services, The addition of 5,59 acres virtually in the middle of the original proposed annexation
area should not materially change the original analysis,
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Access. American Legion Road will provide access to the proposed annexation area. The
local street constructed as part of the single-family residential development mayor may not
coincide with the location of Owl Song Lane.
Infrastructure, According to City annexation policy, the construction of sewer lines. water
mains and streets to newly annexed areas are to be paid for by the developer.
Zonina. The requested RS-5, Low Density Single-Family Residential rezoning is comparable,
from a land use perspective to the current RS, SuburbBn Residential County zoning. As
previously noted, however, RS-5 development of this site would result in more compact,
urban residential development than under the County RS zoning. Provision of municipal
services would be more cost-effective with an urban pattern of land development. The
proposed RS-5 rezoning is also consistent with the land use development pattern anticipated
in the "Growth Policies" report for this area east of Iowa City,
STAFF RECOMMENDATION:
With the clear understanding that all of the costs associated with providing infrastructure for
the development of the subject tract will be paid by the developer, staff recommends that the
request to annex an approximately 5.59 acre tract of land located north of American Legion
Road at the north end of Owl Song Lane SE, and to rezone this site from the County
designation of RS, Suburban Residential, to RS.5 be approved, subject to 1) City Development
Board approval of the annexation of the original 240 Windsor Ridge tract, and 2) City
Development Board approval of the requested 5,59 acre annexation.
ATTACHMENT:
1. Location Map,
Approved by:
,
Karin ranklin, Director
Dep~ Iment of Planning and
Community Davelopment
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LOCATION MAP
ANN93-0001, REZ93-0003
WINDSOR RIDGE II
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P,P,D, DEPARTMENT
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LEGAL DESCRIPTION
Lot I, Penningroth POr\( Addition, Johnson County, Iowa
according to the plallhereof recorded In Book 26,
Paqe 79, Plot Records 01 Johnson County, Iowa.
EXCEPTINO THEREFROM:
Commencing at the Soothwest Comer of the Southeast
~ Quarter of Section 18, Townwhip 79 North, Range 5 West,
.t,l of the f"ifth Principal MerIdian: Thence NOO'26'tl"W along I
1:" or the West Line of sold Southwest Ouorter, 2409.14 leel to I
/.,';1' 0 point on the Centerline of American LeQlon Rood: Thence
l S67'40'24~E along sold Centerline, 1104.90 feet to th,
It Point 0' Beginning: Thence NOO'l2'OO"W, l1JO.OI feel; I
Thence N37'16'21"E, 175,37 1.01: Thence SCI'28'II'E I
79.89 feel; Thence S37'6'21~W, 95.10 feet, Thence r
SOO'I2'OI"(, llJJ.78 feet to 0 Point on lhe Centerline
01 American LegIon Road: Thence N67'41'27''N, 54.14
feet to the Point of Beginning. The resultant tract
contolns 5,59 acre" more or ress and I, subject to
easements end restrictlons of record,
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NOTIC! OF PUBLIC HEARING
Notice II hereby given that a public hurlng wm be held by the
City Council or lowl City, Iowa, a17:30 PM on the 13th day of
April, 1993, In thl Clvlo Oenter Council Chambere, Iowa Olty,
Iowa; at which hearing thl Counoll will conBlder the following
Iteme:
I. A ruolvtlon approving the VCluntary annexation of an
applOxlmal.1y 6,69 acre lrael or IRnd located nonh of
Amerloan Llglon Road at the norih termlnul of C>III Song
O Lane SE,
2, An ordinance amending the Zoning Ordinance by condnlon.
ally ohanglng the UII regulatlonl of an approxlmat. $,59
acre tract of land located nonh of Amerloan Legion Rood at
tha north lermlnue of 0111 Song Lane SE, from County RS,
SUburban Rllldentlal, Ia RS-5, Law Denelty Single-Family
R'lldantlal,
Oopiel of the propoaed rRlolullon end ordlnence are on II/e
far publlo examination In thl office of the Olty Olerk. Olvlo
'Oanter, Iowa Olty, Iowa. Perlons wlehlng to make lhelr vlewl
known tor Counoll consideration are encouraged to eppear at
the abov"mentloned time and piece.
MARIAN 1(, KARR, CITY OLERK
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ORDINANCE NO.
AN ORDINANCE AMENDING THE ZONING ORDINANCE BY
CONDITIONALLY CHANGING THE USE REGULATIONS OF
AN APPROXIMATE 5,59 ACRE TRACT LOCATED NORTH OF
AMERICAN LEGION ROAD AT THE NORTH TERMINUS OF
OWL SONG LANE SE, FROM COUNTY DESIGNATION RS,
SUBURBAN RESIDENTIAL, TO RS.5, LOW DENSITY
SINGLE.FAMIL Y RESIDENTIAL.
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WHEREAS, the subject property Is presenlly located outside
the Iowa City corporale limits; and
WHEREAS, the owner of said property, Windsor Ridge
Development Co., has petHloned the CHy of Iowa City for
voluntary annexation and the City Is proceeding with same; and
WHEREAS, pursuant to Iowa Code ~368,7, annexation of the
property must be approved by both the CHy and the CHy
Development Board; and
WHEREAS, pursuant to the annexation policy of the
Comprehensive Plan of the City of Iowa Clly, the proposed
rezoning Is subject to the developer agreeing 10 pay all of the
costs associated wHh providing Infrastruclure for developmenl
of the subject tract; and
WHEREAS, Iowa law provides thaI the CIIy of Iowa CIIy may
Impose reasonable condHlons on granting the Applicant's
rezoning request, over and above existing regulations, to satisfy
public needs directly caused by the requested change; end
WHEREAS, the City wants to ensure appropriate allocations
and suitabllHy of neighborhood open space; and
WHEREAS, the Applicant has agreed to develop this property
In accordance wHh the terms and condHions of a Conditional
Zoning Agreement to ensure appropriate urban development on
the eastern edge of Iowa CHy,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY
COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT:
SECTION I. APPROVAL. Subject 10 the City Development
Board approving the requested annexation of the property
described below Into the City of Iowa City and subject to Iowa
Code ~414,5 and the terms and conditions of the Conditional
Zoning Agreement, a"ached hereto and Incorporated by
reference herein, the property Is hereby reclassllied from Hs
present classilicatlon of County RS, Suburban Residential, to
RS.5, Low Density Slngle,Famlly Resldenllal:
Lot 1. Pennlngroth Park AddHion, Johnson County, Iowa,
according to the plat thereof recorded In Book 26, Page
79, Plat Records of Johnson County, Iowa,
EXCEPTING THEREFROM:
Commencing at the Southwesl Corner of the Southeast
Quarter of Section 18, Township 79 North, Range 5 West,
of the Fifth Principal Meridian; Thence NOO'26'11'W along
the Wesl Line of said Southwest Quarter, 2409,14 feet to
a polnl on the Cenlerline of American Legion Road;
Thence S67'40'24'E along said Centorllne, 1104,90 foet
to tho Point of Beginning; Thonco NOO'1 2'OO'W, 1130,01
feot; Thonco N37'16'21'E, 175,37 foot; Thonce
SOl '28'1 1 "E, 79,89 feet; Thenco S37'16'21'W, 96.10 foel,
Thonce SOO'12'01'E, 1133,78 foot to a Point on tho
Centerline of American Loglon Road; Thonce
N67'41'27'W, 54,14 feet to tho Point of Boglnnlng, Tho
rosullant tract contains 5,59 acros, more or less Dnd Is
subjoct 10 oasemonts and restrictions of rocord.
SECTION II, ZONING MAP, Tho Building Inspoctor Is heroby
authorized and dlrocted to chango Iho Zoning Map 01 the City
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Ordinance No.
Page 2
of Iowa City, Iowa, to conform 10 Ihls amendmenl upon final
passage, approval and publica/ion or lhls Ordinance as provid9d
by law and notfficallon from the City Developmenl Board that
the annexallon Is completed,
SECTION III. CONDITIONAL AGREEMENT. The Mayor Is
hereby authorized and directed to sign, and Ihe Cny Clerk to
atlest, the Condlllonal Zoning Agreemenl between the owners
of the property and the Cny, and to certify Ihe ordinance and
Condnlonal Zoning Agreement for racordallon In the Johnson
County Recorder's Office, follOWing passage and approval, and
noliflcallon from the City Development Board lhat the
annexation Is complete,
SECTION IV, REPEALER, All ordinances and pMs of
ordinances In conflict with the provisions of this Ordinance are
hereby repealed.
SECTION V, SEVERABILITY, If any section, provision or
part of the Ordinance shall be adjudged to be Invalid or
unconslifullonal, such adjudication shall not alfecllhe validity of
the Ordinance as a whole or any section, provision or part
lhereof nol adjudged Invalid or unconslifutlonal.
SECTION VI, EFFECTIVE DATE, This Ordinance shall be
In eflect aiter Its final passage, approval and publication, as
provided by law,
Passed and approved this
MAYOR
ATTEST:
CITY CLERK
Approved by
ppdadmlnlwlnds.rl,OId
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CONDITIONAL ZONING AGREEMENT
THIS AGREEMENT Is made by and between the City of Iowa City, Iowa, a Municipal Corporation
(hereinafter 'City') and Windsor Ridge Development Co., an Iowa Corporation (hereInafter
'Owner').
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WHEREAS, Owner has requested the City to annex and rezone approximately 5.59 acres of land
located north of American Legion Road at the north terminus of Owl Song Lane SE legally
described below, from the County designation of RS, Suburban Resldenllal to RS-5, Low Density
Slngl~-Famlly Residential; and
WHEREAS, Iowa Code ~ 414,5 (1991) provides that the City of Iowa City may Impose reasonable
conditions on granting Owner's rezoning request, over and above exlsllng regulations, to satisfy
public needs directly caused by the requested change; and
WHEREAS, pursuant to the annexation polley of the City's Comprehensive Plan, the proposed
rezoning Is subject to the developer agreeing to pay all of the costs associated with providing
Infrastructure for development of the subject tract; and
WHEREAS, the City wishes to ensure the appropriate allocallon and suitability of neighborhood
open space; and
WHEREAS, Owner acknowledges that certain conditions and restrlcllons are reasonable to
ensure appropriate urban development on the eastern edge of Iowa City,
NOW, THEREFORE, In consideration of the mutual promises contained herein, the Parties agree
as follows:
1. Windsor Ridge Development Co, Is the owner and legallltle holder of the property located
north of American Legion Road at the north terminus of Owl Song Lane SE, which
property Is more particularly described as follows:
LotL Pennlngroth Park Addlllon, Johnson County, Iowa, according to the
plat thereof recorded In Book 26, Page 79, Plat Records of Johnson
County, Iowa,
EXCEPTING THEREFROM:
Commencing at the Southwest Corner of the Southeast Quarter of Section
18, Township 79 North, Range 5 West, of the 5th Principal Meridian;
Thence NOO'2S'11' W along the West Line of said Southwest Quarter,
2409,14 feet to a point on the Centerline of American Legion Road; Thence
S67'40'24" E along said Centerline, 1104,90 feet to the Point of Beginning;
Thence NOO'12'00" W, 1130.01 feet; Thence N37'16'21" E, 175,37 feet;
Thence S01'28'11" E, 79.89 feet; Thence S37016'21" W, 96.10 feet,
Thence S00012'01 "E, 1133.78 feet to a Point on the Centerline of American
Legion Road; Thence N67041 '27" W, 54.14 feet to the Point of Beginning.
The resultant tract contains 5,59 acres, more or less, and Is sUbJect to
easements and restrictions of record,
2, The Parties acknowledge that, pursuant to the annexation polley contained In the City's
Comprehensive Plan, the proposed rezoning Is subject to the developer agreeing to pay
all of the costs associated with providing Infrastructure for development of the subject
tract,
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3. Owner acknowledges that the City wishes to ensure appropriate allocation of
neighborhood open space, and therefore agrees to certain conditions over and above City
regulations to lessen the Impact of the development on the area,
4, In consideration of the City's rezoning of the subject property from County RS, the Owner
agrees that development and use of the subject property will conform to the requirements
of the RS-S, Low Density Single-Family Residential Zone, as well as the following
additional conditions:
a. Owner shall pay all of the costs associated with providing infrastructure for
development of the subject tract.
b. Owner shall dedicate .127 acre of open space In addition to and Incorporated as
part of the 6.9 acres of open space required of the original 240 acre Windsor
Ridge tract. The location of the open space shall be negotiated with the City of
Iowa City,
S. The Owner acknowledges that the conditions contained herein are reasonable conditions
to Impose on the land under Iowa Code ~ 414,S (1991), and that said conditions satisfy
public needs which are directly caused by the requested zoning change,
6. The Owner acknowledges that in the event the subject property Is transferred, sold,
redeveloped, or subdivided, ail redevelopment will conform with the terms of this
Agreement.
7. The Parties acknowledge that this Agreement shall be deemed to be a covenant running
with the land and with title to the land, and shall remain in full force and effect as a
covenant running with the title to the land unless or until released of record by the City.
The Parties further acknowledge that this Agreement shall inure to the benefit of and bind
all successors, representatives and assigns of the Parties.
8. The Owner acknowledges that nothing In this shall be construed to reileve the Applicant
from complying with ail applicable local, state and federal regulations.
9. The Parties agree that this Conditional Zoning Agreement shall be Incorporated by
reference Into the Ordinance rezoning the subject property; and that upon adoption and
publication of the Ordinance, this Agreement shall be recorded In the Johnson County
Recorder's Office,
Dated this
day of
,1993,
WINDSOR RIDGE DEVELOPMENT CO,
CITY OF IOWA CITY
By
Darrel G. Courtney, Mayor
Attest:
Marian K. Karr, City Clerk
115
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STATE OF IOWA
JOHNSON COUNTY
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On this day of , 1993, before me,
, a Notary Public in and for the State of Iowa, personally
appeared Darrel G. Courtney and Marian K. Karr, to me personally known, and, who, being by
me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa
City, Iowa; that the seal affixed to the foregoing instrument Is the corporate seal of the
corporation, and that the Instrument was signed and sealed on behalf of the corporation, by
authority of Its City Council, as contained In Ordinance No. passed by the City
Council on the day of , 19 , and that Darrel G.
Courtney and Marian K. Karr acknowledged the execution of the instrument to be their voluntary
act and deed and the voluntary act and deed of the corporation, by It voluntarily executed.
Notary Public in and for the State of Iowa
STATE OF IOWA )
)SS:
JOHNSON COUNTY )
:11l' I:....J .
On this36 day of _~ ,1993, before me, the undersigned, a Notary Public in and
for the State of Iowa, personally appeared Lowell Swartz and Gary Walls, to me personally
known, who being by me duly sworn did say that they are the President and Senior Vice
President, respectively, of the corporation execullng the within and foregoing instrument, that no
seal has been procured by the corporation; that said Instrument was signed on behalf of the
corpora lion by authority of its Board of Directors; and that Lowell Swartz and Gary Walls as
officers acknowledged the execullon of the foregoing Instrument to be the vOluntary act and deed
of the corporallon, by It and by them voluntarily executed.
*
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NOTICE OF PUBUC HEARING
The City 01 lowI City herewith provides nolice 01 public
too.ring to be held by the City Council on T..sd.y, April 13,
,1993. at 7:30 p,m" Civic C.nter Council Chambm, 410 E,
WUhjngton Street, Iowa City, IA 52240, to receive citilOn
COn1m..,1S on tho City's draft program statement 01 the
community development objeetiveJ and the proposed uu of .
Ipproximately 11,002,oooin 1993Commurity Oevelopm.nt
Block Grant funds,
Persons inteleSled in expressing their views concerning
uid stltement. either vetbally 01 in writing, will be given the
OPportunity to be heard at the above.mentioned time and
place, A list olth. Comminee on Community Needs ICCNI
recommendations on the use of the funds may be viewed by
the public during business hours"
Dept. of Planning & Community Oevelcpm.nt
Civic Cenler
410 E, Wuhjngton St,
Iowa City, IA 52240
MARIAN K. KARR. CITY CLERK
701_
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City of Iowa City
MEMORANDUM
Date: April 6, 1993
To: City Council and City Manager
From: (l{ Marianne Milkman, Community Development Coordinator
Re: CCN Staff Recommendations for Allocation of FFY93 CDBG Funds
This year CCN used a somewhat different procedure in the allocation process, as detailed in
the "Resource Book" and the minutes of various CCN meetings. First, the committee added
one meeting at which members discussed at length each project for which funding was
requested (see minutes from March 16, 1993). This produced additional information on
various projects, and also clarified some issues. Second, each of the committee members
ranked each project individually according to four critaria rathar than according to overall
priority as was done previously. Each criterion had a maximum score of 5 and a minimum
score of 1, Every project could thus have a total score between 44 and 220 points from the
whole committee (sea Projact Ranking Worksheat). Finally, the committee decided that it
would state the rationala for allocating or not allocating funds to specific projects, in order to
make the whola process more credible and to provide this information to Council and the
public. Thesa rationalas, written by CCN members, ere attached to this memo,
Tha Project Resource Book contains copies of all applications for funding. However,
supporting lettars and additional information submitted are not included, If you are interested
in receiving additional material for specific projects, please contact Marci Lindsay at 356.
5250.
Comments on Differences Between Steff and CCN Recommendations
Overall the recommendations were very similar, It should be noted that staff made their
recommendations prior to the lengthy meeting on March 16, which brought to light additional
pertinent information, and we are comfortable with the recommendations made by CCN,
Some additional comments follow. Project numbers are those in the Project Resource Book,
3. land Acqulsltlon for Affordable Housing
The proposal for $100,000 to purchase land for construction or "recycling" of
affordable housing was made by staff, because we feel it is important to obtain
suitable sites in various parts of the City, However, we felt that the Emergency
Housing Project's proposal for an air circulating system and "UV" lights to kill airborne
tuberculosis bacteria had a higher priority (see below), CCN is aware that $20,000
will not buy much land, but hopes that it will provide seed funding and indicate to ,
Council how important they feel this land issue is,
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7. Emergency Housing Project - Shelter Improvements
Funds are requested for two different projects; the first is to move a basement fire exit
to meet Code and make the shelter safe. This is essential, and will cost approximately
$3,000, The second project, to provide a healthier environment in the shelter through
an air circulating system which will also kill airborne bacteria, would cost approxi.
mat~ly $22,700. Both staff and CCN members spoke with state and local health
parsonnel and gathered information from across the country. Our basic conclusion
was that while such a system would undoubtedly do some good, there was not yat
enough evidence to show that it was really an efficient system for this type of house.
Most health officials and doctors recommended on-site screening as a more effective
way to curb the spread of TB. However, because current screening techniques for TB
take three days (and are not always reliable), and the shelter population is transient,
it is also difficult to make this measure work. At this point CCN felt that other projects
had a higher priority,
18, Press.Cltlzen Building - Acqulsltlon
This project was discussed at great length, and had the only true split vote on the
committee of 7-4 against providing funding, Because fewer HOME funds are available
than originally anticipated, Mr, Burns has scaled the project back from 66 to 18 units.
These 18 units are to be constructed in the existing building. Tile option to build an
additional 48 units in a tower to the south of the existing structure still exists, should
funds become available in the future. Council consensus last year was to consider a
1 O.year tax abatement for the property with the 66.unit proposal. Council has not yet
reviewed the 18.unit proposal.
The positive aspects of this proposal remain, It would preserve the building and
provide affordable housing for elderly persons and persons with disabilitias in a great
location downtown and next to the Senior Center, Local support would make it much
easier to obtain other funds, state, federal and private, However, because of the cost
of ecquiring the site, the project would cost approximately $92,000 per unit for the
18 units, with no assurance that the other 48 units could ever be built. There are also
still some unanswered questions regarding historic preservation requirements. Mr,
Burns' option on the building runs out shortly, and without support from the City it is
unlikely that an affordable housing project will be constructed there.
13.
LIFE Skills. Housing Support Program
CCN recommended funding for the existing half.time position of a housing specialist
at $16,000, whereas staff felt that a 3/4 tima position was warranted.
MaryAnn Dennis and other CCN membars will discuss thase racommendations with you on
Monday, AP1l112, 1993, at the informal Council maeting, Pleese cell me at 356.5244 if you
hava questions prior to that time.
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1993 COBG ALLOCATION
TOTAL FUNDS TO BE ALLOCATED: $1.032.000
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Committee on Community Needs
Rationales for FY93 CDBG Funding Recommendations
April 6, 1993
Greater Iowa City Housing Fellowship - Land Acquisition for Affordable Rental Housing
($75,0001
Full Funding Recommended
1. High priority need eccording to CHAS end COSG
2. Leverages other funds well
Project rank was first Itie)
Elderly Services Agency ($16.0001
Full Funding Recommended
1. Fills a vary important housing need for persons with disabilities and low-income elderly
2. Maintains the housing stock
3. Fills gap in City's Housing Rehab program
4, Effective use of funds (a small amount goes a long way)
Project rank was first Itie)
City of Iowa City - Housing Rehabilitation ($300,000)
Full Funding Recommended
1, Fills an important housing need for low. to moderate.income residents
2, Meintains the housing stock
Project rank was 3
UA Y Youth Center Acquisition Phase II ($40,000)
Full Funding Recommended
1. CCN committed the funds last year contingent on a good faith effort by UA Y to raise
another $40,000; UA Y has raised over $20,000 to date
2. Project allows UA Y to expand into much needed space without having to move
3. Project saves historically significant structure from demolition
Project rank was 4
DVIP - New Shelter Construction ($120,000)
Full Funding Recommended
1, The need for a new shelter is well documented (present shelter is extremely overcrowded I
2, Fits ell COSG criteria
Project rank was 5
Selvetion Army - Soup Kitchen ($15,000)
Full Funding Recommended
1, With this project the Salvation Army will be providing Iowa City's only free evening meal
Project rank was 6
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City of Iowa City - Downpayment Assistance Program ($45.0001
Full Funding Recommended
1. Program encourages publiclprivate collaboration
2, Funds are provided in the form of loans
Project rank was 7
MECCA - Facility Rehab ($24.0001
Full Funding Recommended
1, Cost-effective and necessary project that will maintain the current facility
Project rank was 8
Systems Unlimited - Group Home Conversion {$51.0001
Funding For $30.000 Recommended
1. This smount plus a commercial loan will allow the group home convarsion (the committee
accounted for enough money to cover the interest on a commercial loan)
Project rank was 9
LIFE Skills - SupportJve Housing Program {$22.9461
Funding For $16.000 Recommended
1. This public service project complements CHAS goals by assisting peopla to find and keep
housing
Project rank was 10
ICARE - Needs Assessment/Housing Services ($15.6751
Full Funding Recommended
1, Housing needs assessment for people with HIV/AIDS is obvious need
2, The assessment will be used to leverage other funds
Project rank was 11
Emargancy Housing Project - Basament Exit ($3.03B)
Full Funding Recommended
1. Will bring shelter up to code
Project rank was 12 (the two EHP proposals were ranked togetherl
Emergency Housing Project - Air Filtering System ($22.705)
No Funding Recommended
1, Too many quastlons remain as to the feasibility and cost. effectiveness of this system
Project rank was 12 (the two EHP proposals were ranked togetherl
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Press-CItizen Building - Robert Burns ($310,000)
No Funding Recommended
The committee had a spirited debate about this project. Points raised were: (a) excellent
location for low.income elderly and people with disabilities, (b) preservation of an historic site,
(c) meets all CHAS priorities, and (d) possible leveraging of additional funds. But other points
considered were: (a) unsecured funding, (b) revised proposal resulted in high per.unit costs,
(c) unsure about likelihood of additional 48 units being built, (d) unsure about long.term
availability for low-incoma residents, and (a) unrasolved historic preservation issues,
Project rank was 13
City of Iowa City - Land Acquisition for Affordable Housing ($100,000)
Fund/ng For $20,000 Recommended
1. This project represents positive action by the City to facilitate the development of
affordable housing and should be encouraged
Project rank was 14
Mayoria Youth Employment Program - Business Training ($40,300)
Funding For $10,000 Recommended
1, This funding goes solely to low-income youth stipends
Project rank was 15
Youth Homes - Family, Youth and Children's Services Center ($B2,500)
No Funding Recommended
1, The committee had many unanswered questions concerning the feasibility of this project,
It was agreed that more planning is needed for this project.
Project rank was 16
Mann Playground ($36,100)
No Fund/ng Recommended
1, Project cannot be funded /n phases
2, Ranking indicates that recreation is not a high priority this year
Project rank was 17
Neighborhood Improvements ($10.000)
No Funding Recommended
1, This was the lowest ranked project
Project rank was 18
ppdcdbg:\fund,.,k.93
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PROGRAM STATEMENT
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CITY OF IOWA CITY
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1993
COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM STATEMENT
PROJECT RESOURCE BOOK
Submitted by:
Committee on Community Needs
Apri/13, 1993
MaryAnn Dennis, Chairperson
Grace Cooper
Susan Feeney
Rusty Martin
Linda Murray
Lisa Oxley
Robin Paetzold
Andy Penziner
Bruno Pigott
Keith Ruff
Maris Snider
COMMUNITY DEVELOPMENT DIVISION
DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT
CITY OF IOWA CITY
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INDEX
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i PART I EVALUATION
..1
, Subrecipient Guide to the City of Iowa City CDBG Program
' -
1./ Human Service Agency Requests
I Staff Recommendations for 1993 CDBG Funding
1- Evaluation Process
I ,,1
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I PART II I
I'l MINUTES FOR PUBLIC MEETING
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\ [$0 1. Public Hearings
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f Ii February 24, 1993
;' [' February 25, 1993
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1,.) 2. Discussion of 1993 CDBG Requests
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r: March 16, 1993
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I I 3. Recommendations for 1993 CDBG Funding
,
I
:"'1 March 17, 1993
-
\ 4. Project Ranking Worksheet ,
J
PART III PROJECTS RECOMMENDED FOR 1993 CDBG FUNDING
!
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PART IV PROJECTS NOT RECOMMENDED FOR 1993 CDBG FUNDING
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PART I
EV ALUA liON
Subrecipient Guide to the City of Iowa City COSG Program
Human Services Agency Requests
Staff Recommendations for COSG Funding
Evaluation Process
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SUB RECIPIENT GUIDE TO THE CITY OF IOWA CITY CDBG PROGRAM
This guide outlines requirements for Individuals/organizations (sub recipients) applying for and
receiving Community Development Block Grant (CDBG) funds through the City of Iowa City. Pari
I clarifies requirements for those considering applying for CDBG funds. Pari II specifies provl.
slons contained In the Agreement between the City and the subreclplent,
PART I APPLICATION REQUIREMENTS AND CONSIDERATIONS
Applicants for CDBG funds should evaluate the following HUD guidelines as well as City policies
when considering the types of proposals, funding estimates, and time schedules for achieving
their programlproject goals,
National Objectives
Proposals must address one of the following three objectives,
I. Low.Moderate Income Benefit
The National Objective of the CDBG Program Is the 'development of viable urban communities
by providing decent housing and suitable living environments, and expanding economic opportunl.
ties, principally for persons of low and moderate Income.' At least 51 % of the program beneficia.
rles (persons or households) must have Incomes at or below 80% of the local median Income
category. Following are the Income limits which have been established for this area.
Persons per household 80% of median Income
1 person $22,750
2 persons $26,000
3 persons $29,250 I
4 persons $32,500
5 persons $35,100 I
6 persons $37,700 I
7 persons $40,250
8 persons $42,850
. I
!
-
The statute pertaining to the low.moderate Income national objective specifies criteria for deter-
mining low and moderate Income benefit.
1. The activity must be carried out In an area or neighborhood consisting predominantly of
low-moderate Income persons, or the activity must Involve facilities or services designed
for use predominantly by low. moderate Income persons. Demographic Information Is
available at the Planning Department. In some Instances, subreclplents may need to
conduct a survey of the potential beneficiaries to determine Income eligibility.
, ,
. ,
\.; 2, Housing that Is being Improved as part of a project must be occupied predominantly by
low.moderate Income persons,
, I
3. Job creation or retention as an activity must Involve employment of predominantly low and
moderate Income persons, \
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II. Aid in the prevention or elimination of slums and blloht.
According to the regulations, any activity claimed as meeting this objective must:
1. Take place in an area that meets state or local definition of 'blighted,' or
2, Take place in a blighted area that has a large number of deteriorated buildings, or
3, Address at least one of the conditions which helped cause deterioration.
Local documents must show the 'blighted' area boundaries and describe the conditions which
qualify the area,
III. Meet an Uroent Need
,...
To comply with the national objective of meeting community needs having a particular urgency,
an activity must pe designed to alleviate existing conditions which:
1. Pose a serious threat to the heallh and welfare of the community, and
2, Are of recent origin or recentiy became urgent (generally within the past year), and
3. The grantee (community) is financially unable to resolve the condition on Its own and other '
resources are not available,
,-,
Examples Include, tornado damage, flash flood damage, damage from an earthquake. The
community must certify that It Is unable to finance the activity out of lis own resources,
Eligible Acllvltles
Activities, that can be carried out with CDBG funds Include, but are not 11m lied to, the following:
Acquiring or disposing of real property, demolishing structures and clearing property, and
relocallon assistance for residents of property being demolished.
Rehabilltallon or preservallon of resldenllal and nonresidential structures, Including
weatherlzallon, painting, handicapped accessibility, emergency repairs and comprehensive
rehabilitation,
,.,
Construction of public facllllles and Improvements, such as water and sewer facllllles,
sidewalk repair and Installation of curb ramps, construction of neighborhood centers and
Installallon of handicapped accessible playground equipment.
The provision of public services within the limit of 15% of the community's CDBG alloca.
tlon, Including education, training, employment, health, drug abuse, fair housing, crime
prevenllon, child care, recreallon, and energy conservation programs, The City of Iowa
City currently allocates $81,000 to the Human Services agencies In conjunction with Its
'Aid to Agencies' budget.
All activities must serve a public purpose and meet one of the above national objectives,
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Ineligible Activities
The types of activities that are generally Ineligible Include:
Buildings for general conduct of govemment and expenses required to carry out the
regular responsibilities of local government. e,g, street maintenance,
Political and lobbying activities, Income payments, such as rent assistance and mortgage
payments.
New housing construction, except for residential facilities providing shelter for persons with
special needs (homeless shelters, convalescent homes, halfway houses, and group
-~.. homes).
I Purchase of construction equipment, oHlce equipment, fixtures, motor vehicles, furnishings
J or other personal property not an Integral structural fixture such as computers, typewriters
and other oHlce equipment.
...,
i Budget Considerations
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I In estimating the amount of the proposal, applicants should consider the following fees:
I ;
oj Appraisals, legal fees, title opinions and surveying costs for property acquisition projects,
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, I Building permits, surveying costs, zoning application fees, professional fees, advertising
-J and bidding costs for rehabilitation and building projects, and COBG staff time In preparing
'I preagreement studies and developing and writing a contract, as well as monitoring the
, proJect In progress (staff will provide estimates for the latter),
.J
\ Other project costs such as compliance with HUD regulations, audits, etc. which are listed ,
,
,
-', In Part II of this guide should also be Included, Applicants should become familiar with I
,
J that section of the Guide prior to submitting an application.
COBG applicants may wish to meet with staff before filling out the application to discuss potential I
project costs. ,
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4
PART II AGREEMENT REQUIREMENTS
Requirements, which are outlined In the agreement between the City and subreclplents, cover
1) purpose and scope of service 2) performance schedule and payment, 3) compliance with
federal regulations, 4) financial management and recordkeeplng, and 5) reporting and monitoring.
Purpose and Scope of Service
Prior to executing an agreement for the use of the funds, CDSG staff will go over the project
goals outlined In the application as they relate to the CDBG national objective and the City's
Community Development Plan. The National Objective of the CDBG program Is the' develop-
ment of viable urban communities by providing decent housing and suitable living environments,
and expanding economic opportunities, principally for persons of low- and moderate-Income.'
Subreclplents must demonstrate that at least 51% of the project beneficiaries have Incomes of
80% or less of the local median Income category, A copy of the current HUD Income guidelines
will be provided to subreclplents, In addition the City must be notified if there are any anticipated
changes in the project goals or scope of services prior to drawing up a contract.
Performance Schedule and Payment
Performance schedules will be outlined with the goal of completing ,the project within the City's
fiscal year (July 1-June 30), Requests for additional funding amounts over 10% of the original
budget must be approved by the City Manager, and In the case of substantial changes, CCN and
City Council approval and an amended agreement are required, After the contract has been
formalized, disbursements can be made upon receipt of 1) Invoices for labor, materials and
services rendered, and 2) signed lien waivers covering all amounts to be paid, In some Instanc-
es, pre.agreement costs may be reimbursed to subreclplents, however, CDBG staff must be
contacted prior to making any pre-agreement disbursements,
Compliance with Federal Regulations
CDBG contracts also include requirements Imposed by various Federal sponsoring agencies.
These Include procurement standards for labor, materials, supplies and services not only related
to the project but also to the subreciplent's operation,
Procurement standards and subcontracting requirements are set forth In OMB Circular A.110,
Attachment 0, This circular Is provided to the subreclplent at the time of signing the Agreement
with the City. However, the following list briefly describes the main points In contracting for
services and purchasing supplies and materials for CDBG funded projects,
1, All transactions shall be conducted In a manner to provide for open and free competition,
For example, contractors that develop or draft specifications, requirements, or statements
of work and Invitations for bids and proposals should be excluded from competing for such
procurements. Awards shall be made to the bidder whose offer Is responsive to the
solicitation and Is most advantageous to the recipient, price and other factors considered.
2. Contracts shall be made only with responsible contractors who possess the potential
ability to perform successfully under the terms and conditions of the proposed procure:
ment. Contractor Integrity, past performance, financial and technical resources or accessl.
billty to necessary resources should be considered,
3, Affirmative efforts shall be made to utilize small and minority-owned businesses or sources
of supplies and services.
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4. Construction contracts In excess of $2,000 shall comply with the Fair Labor Standards
Acts. Specifically, 1) The Davis-Bacon Act requires contractors to pay wages to laborers
and mechanics at a rate not less than the minimum wages specified In a wage deter-
mination made by the Secretary of Labor, 2) Copeland Anti-Kick Back Act prohibits
employers from Inducing employees to give up any part of the compensation to which
they are otherwise entitled, and 3) The Contract Work Hours and Safety Standards Act
requires contractors to compute wages on the basis of a standard work week of 40 hours,
Work in excess of the standard workweek shall be permissible Is the worker Is campen.
sated at a rate of 1% times the basic rate of pay for all hours worked In excess of 40
hours in the work week. No worker shall be required to work In unsanitary, dangerous or
hazardous surroundings.
5, Contracts In excess of $10,000 shall contain requirements relating to Equal Employment
Opportunity.
-,
6. Provisions for termination shall also be Included In contracts In excess of $10,000.
7, Records should be kepi for all procurements. Contracts/procurements for more $25,000
shall Include the baSis for selecllon, Jusllflcatlon for lack of competitive bids when neces.
sary, and basis for award, cost or price.
B. Contracts In excess of $25,000 shall contain provisions and conditions that allow for
administrative, contractual or legal remedies in Instances In which contractors violate or
breach contract terms,
9. Contracts In excess of $100,000 shall meet bonding requirements,
Provisions regarding federal regulations on Non-discrimination, Equal Employment, Lead based
Paint Abatement, Conflict of Interest, Acquisition, Olsplacement and Relocation are also contained
In the Agreement.
Financial Management and Recordkeeplng.
Standards for financial management and recordkeeplng are provided In OMS Circular A-II 0
Attachment F. COSG staff may, It requested, assist subreclplents In selting up or reviewing
existing financial management systems, Addll/onally, local accountants and agency directors
experienced with federal requirements may be helpful resources,
Financial management systems must contain clear, accurate and complete disclosure of the
federally sponsored project. For example, records must Include:
a register of cash receipts and disbursements
a record of all noncash transactions
a general ledger to show the status of each account
a fixed account ledger
A separate ledger for the COSG account Is recommended,
When a cash basis system Is utilized, subreclplents must be able to develop accrual data fat
their reports on the basis of an analysis of the documentation available,
Appropriate Ume distribution records must be kept for employees paid with COBG funds In
addition to other funds,
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All project related expenditures must be supported by Invoices, contracts, and purchase orders.
Lien waivers are required from all contractors and subcontractors.
CDBG payments should be cashed within three days of disbursement.
Never hesitate to contact CDBG staff concerning a disbursement or an anticipated disbursement.
Reporting and Monitoring
CDBG Staff will monitor all aspects of the project beginning with pre. agreement ,!ctlvities and goal
setting. Any proposed changes In the project should be reviewed by the CDBG staff.
All notices and reports should be directed to the Community Development Division In care of the
Dept. of Planning and Community Development, 410 East Washington Street, Iowa City, Iowa
52240,
Periodically, CDBG staff will conduct monitoring visits to review project progress, financial
management, construction contracts, time records related to the project as well as client statls.
tics. Staff will allemptto give reasonable notice prior to the site visit.
In most cases, a financial audit of the project expenditures will be required. These audits should
be conducted by qualified individuals who are sufficlenlly Independent of the agency and can
produce unbiased opinions and conclusions. Audit reports should be submitted within six months
of project completion and final disbursement of funds.
For projects receiving more than $100,000 In federal assistance, an audit covering the financial
activities of the organization as well as the CDBG project disbursements will be required as set
forth In OMB Circular A.128.
All records relating to the project should be kept for three years,
A monitoring period of approximately five to ten years will be established at the time of the agree.
ment for most projects. During this period, CDBG staff will periodically request records relating
to the stated purpose of the project to see If goals have been carried out, to review the low and
moderate Income benefit requirements as established by HUD, and to monitor the financial status
of the organization.
Please review the Agreement and contact CDBG staff if you need additional clarification of the
contract provisions and program requirements. Acknowledge review of this Guide by signing
below where Indicated and return one copy of the Guide with the Agreement.
Signature
Date
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Johnson County Council of Governments
,,)10 E I,.vbshlrgtO'l Sr 0\'v0 CIP/.lo';'vG S2ice
-
--,
Date:
March 5, 1993
To:
Committee on Community Needs
Marge Penney, Human Services Coordinator
~
From:
Re: Human Service Requests for FFY93 Community Development Block Grant
Funding
Since 1983, the Human Services Coordinator has been providing Input to CCN regarding requests
for funding from providers of human services, This year's report contains two sections: (1) the
United Way Planning Division's agency rankings from the Joint Coralvillellowa City/Johnson
County/United Way Budget Hearings, and (2) a brief description of each agency that is requesting
funding. I hope that the information enclosed will enhance your review of all human service
funding requests by providing you with background regarding the history and services of the
organizations involved. Discussion of the agencies' specific proposals for CDBG funding is
Included in your memorandum from Marianne Milkman.
Nine of the twelve agencies making requests this year are agencies that participate in the Joint
Coralville/Iowa City/Johnson County/United Way Funding Process, As part of that process, the
United Way Planning Division, which Includes both Iowa City and Johnson County representa-
tives, scored each of the 29 presenting agencies on a scale from 1 to 5 (with 5 being best) in
three specific areas: the Importance of the services provided, the quality of those services, and
the effectiveness of the agency's management. The scoring also Included a less specific fourth
area that involved the agency's relationships to other agencies and to the funding bodies. The
rankings were based on a 30.mlnute hearing as well as 20+ pages of budgetary and programmat.
Ic Information, The attached list is In ranked order based upon a composite of each agency's
standing for all aspects of its operation; the agency with the best overall ranking Is #1, For your
Information, I have attached a copy of the Agency Evaluation Form that was completed by each
Planning Division member for each agency,
The other three agencies requesting funding are not part of the Joint Process because they do
not receive on.golng block grant funding from Coralville, Iowa City, Johnson County, or United
Way, LIFE SkJlls, Inc, and the Salvation Army are United Way member agencies with designated
status. That status Indicates that an agency has fulfilled the requirements for United Way
membership but is not part of the Joint Process because, as a Designated Agency, It does not
.request or receive a block grant. Systems Unlimited, Inc, Is not a United Way member agency
and does not receive on-going block grant support from any of the funders involved In the Joint
Hearing Process, Systems Unlimited does receive purchase of service funding from Johnson
County,
In the attached Agency Description narrative, I have brlelly discussed each of the twelve agencies
that have made proposals; I have Included both the history and current activities of each agency,
understanding that CCN needs to know the strength of any requesting organization In order to
Judge its ability to carry out the proposal, Each of the twelve organizations that have submitted
proposals: Domestic Violence Intervention Program, Elderly Services Agency, Emergency
Housing Project, Greater Iowa City Housing Fellowship, ICARE, LIFE Skills, Mayor's Youth
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2
Employment Program, MECCA, Salvation Army, Systems Unlimited, United Action for Youth, and
Youth Homes, currently provides high quality service to our community. I have found no reason,
either administrative or programmatic, for recommending the denial of any of these proposals.
There is no duplication of service, and each project would enable an already strong organization
to better serve the Iowa City community,
\
A portion of Iowa City's FFY93 entitlement funding will again be used to support the City of Iowa
City's FY94 Ald-to.Agencies program. Until FY87, Aid.to-Agencies funding came entirely from
General Revenue Sharing. When General Revenue Sharing monies were not available for FY88,
Iowa City followed CCN's recommendation and used $93,150 of CDBG funding to replace a
portion of the $195,509 Ald.to.Agencles shortfall, Approximately 15% of CDBG funding ($87,600
for FY89, $91,050 for FY90, $85,800 for FY91, and $81,000 for FY92) has been used In each
succeeding year for that purpose. $81,000 Is being used for Ald.to.Agencles funding this year,
and $105,000 Is planned for FY94. In order to minimize monitoring requirements, CDBG funds
are expended directly for only two or three agencies, but CDBG support actually Impacts all
agencies that are funded through the Ald.to-Agencles program:
Big Brothers/Big Sisters
Crisis Center
Domestic Violence Intervention Program
Elderly Services Agency
Emergency Housing Project
HACAP (Hawkeye Area Community Action Program)
ICARE (Iowa Center for AIDS/ARC Resources & Education)
Mayor's Youth Employment Program
MECCA (Mld-Eastem Council on Chemical Abuse)
Neighborhood Centers of Johnson County
Rape Victim Arf.locacy Program
Red Cross
United Action for Youth
Continuation of CDBG funding for the Aid-to-Agencies program is imperative to enable these
agencies to continue to provide their important services to the people of Iowa City.
Attachment
jecoghs\93$roqs,mmo
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r~ FINAL FY94 AGENCY RANKINGS
[<i UNITED WAY PLANNING DIVISION
i,' JANUARY 28, 1993
IU
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Ii ORDER AGENCY
... 1 Neighborhood Centers of Johnson County
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2 Arc. Association for Retarded Citizens
- 3 Domestic Violence Intervention Program
' ,
, ; 4 Crisis Center
... 5 Emergency Housing Project
'. 6 Big Brothers/Big Sisters
~, 7 Handicare
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r--: 9 Elderly Services Agency
i:
Ii 10 Hillcrest Family Services
/:1 11 MECCA
ii 12 Visiting Nurse Association
II
H 13 Free Medical Clinic
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I; 14 Community Mental Health Center
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F~ , 15 Goodwill Industries
,
: ! 16 Special Care Dental Program
tr-i
17 Greater Iowa City Housing Fellowship
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19 School Children's Aid
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I 20 Rape Victim Advocacy Program
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21 .Legal Services
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i 22 HACAP
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23 Dental Services for Indigent Children
24 Mayor's Youth Employment Program
25 Youth Homes
26 4 CiS' Community Coordinated Child Care
27 Lutheran Social Service
28 Red Cross
..;
29 Independent Living
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UNITED WAY PLANNING DIVISION AGENCY EVALUATION
PLANNER # Agency
-
..IPlease mark your answers in whole numbers onlv, Do not leave any blanks,
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IMPORTANCE. HOW IMPORTANT TO JOHNSON COUNTY RESIDENTS DO THE UNITED WAY SUP.
PORTED SERVICES PROVIDED 8Y THIS AGENCY APPEAR TO 8E?
A, There Is a need lor the agency's programs In Johnson County,
8, The need lor the agency's services has increased over the past 5 years,
C, The agency's programs serve low-income, minority and disadvantaged persons,
D, There would be a negative impact if the agency stopped serving Johnson County,
E. The agency has the confidence 01 the lunding bodies,
(5 = Strongly agree; 4 = Agree; 3 = Tend to agree; 2 = Neutral; 1 = Disagree; X = Not relevant)
COMMENTS:
QUALITY. HOW WELL DOES THIS AGENCY SEEM TO PROVIDE ITS UNITED WAY SUPPORTED
SERVICES TO JOHNSON COUNTY?
A, Services are effectively provided,
8, The agency has established long.range goals/direction,
C, The agency cooperates weli with other agencies and with United Way,
D, The agency maintains a high level of quality In the services provided,
E. The agency is improvement oriented,
(5 = Strongly agree; 4 = Agree; 3 = Tend to agree; 2 = Neutai; 1 = Disagree; X = Not relevant)
COMMENTS:
(Over Please)
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III. MANAGEMENT. HOW EFFECTIVELY DOES THIS AGENCY PROVIDE ITS SERVICES?
A The agency has the ability to provide for proper (frugal) fiscal service,
B, United Way dollars are being used for intended purposes. .
C, The agency's services are worth the dollar cost to the community,
D, The cost for the number of clients served is reasonable.
E. The agency is effectively 'administered.
F. The agency has the ability to seek other funding sources when appropriate,
G. A decrease or withdrawal of United Way or other local funding would seriously affect _
the services provided by this agency,
(5 = Strongly agree; 4 = Agree; 3 = Tend to agree; 2 = Neutral; 1 = Disagree; X = Not relevant) _
COMMENTS:
IV,
OTHER
-
A
The funding bodies have confidence in the agency's Execullve Director,
B. Services provided by the agency are not duplicated by other agencies,
C. Prepares complete and accurate reports,
' .
(5 = Slrongly agree; 4 = Agree; 3 = Tend 10 agree; 2 = Neutral; 1 = Disagree; X = Not relevant)
COMMENTS:
Revi sed: 1989
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AGENCY DESCRIPTIONS
1, Domestic Violence Intervention Proaram
New Shelter Construction
The Domestic Violence Intervention Program (DVIP) has been providing comprehensive
services to those affected by domestic violence in Johnson County since 1980, This
agency provides: safe shelter, food and clothing for victims of battering (and for their
children); short.term counseling, advocacy and referral for both Shelter residents and
other victims of abuse; programs for children who have experienced the effects of
violence in their families and assistance for parents in meeting their children's needs;
community education on the issue of domestic violence; and outreach to victims
whose batterers have been arrested under the mandatory arrest law. In FY92, DVIP
provided 10,746 days of shelter to victims of violence and their children, averaging 29
persons in shelter each day. Shelter usage has increased to an average of 35 persons
per day during the first six months of FY93. Sources of funding for DVIP include Iowa
City, Johnson County, Coralville, United Way, state and federal grants and extensive
fundraising, DVIP is providing important, high quality services to many victims of
violence, but the inadequacy of the current shelter facility makes the agency less
effective and efficient than it should be, Not only are 35 people being sheltered in
space that is suitable for only 20, but there is no appropriate space for counseling
either Shelter residents or the many agency clients who do not reside at the Shelter.
The proposed new Shelter would create an environment that would be supportive to
, clients as they work to stabilize their lives and would enable agency staff to do their
best work.
2. Elderlv Services Aaencv
Small Reoair Proaram
The Elderly Services Agency IESA) has been operating since 1980 and offers six
programs to residents of Johnson County who are age 60 and older, Program 1 is the
Chore Program that provides chore, in-home and respite services to enable elderly
persons to remain in their own homes. Program 2, the Subsidized Chore Program,
provides funding from the State Department of Health to subsidize chore services for
elderly persons with very low incomes. Program 3 has two components: RSVP
(Retired SeniQr Volunteer Program I matches seniors with volunteer opportunities
throughout the community, and Outreach seeks out and assists elderly persons in need
of services, Program 4 also has two components: Shared Housing matches elderly
people with others who will share their homes in return for rent or services, and the
Frail Elderly Program coordinates support services for high risk/high need clients,
Program 5 is the Housing Repair Program that uses CD8G funds in combination with
additional funding from Iowa City and United Way to enable persons in Iowa City who
are elderly or disabled to remain in their own homes safely. Program 6, Case
Management, provides case coordination for elderly people with very complex needs.,
ESA has maintained the goal of helping people 60 years of age and oldar to remain
safely in their homes for as long as possible. During ~Y92, ESA served a total of 987
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Iowa City residents through its programs, ESA's funding sources include Iowa City,
Johnson County, Coralville, United Way, Heritage Area Agency on Aging, grants and
contributions. Because ESA offers a broad range of support services to low and
moderate income frail elderly persons, it is an excellent choice to provide the Small
Repair Program for which COBG funding is requested.
3. Emeroencv Housina Proiect
Shelter Imorovements
The Emergency Housing Project (EHPl has provided short.term shelter and referral
services to those in Johnson County who cannot provide for themselves since 1984.
Local religious congregations have been active in the work of this agency since its
beginning. EHP's Board of Directors currently includes representatives of 20 congre.
gations plus a representative of the Veterans Affairs Medical Center. Clients include
single men and women, couples, and families with children. Many of the individuals
served are referred by other local agencies, Some of those who are sheltered are local
people experiencing housing crises; some are people who come to Iowa City and
cannot find a place to stay; some are stranded here by an emergency; and some are
true transients. In 1992, EHP provided 10,548 days of shelter, averaging 29 persons
in shelter each day. Sources of funding for EHP include Iowa City, Johnson County,
United Way, local religious congregations and grants, Because EHP is sheltering a
great number of people in what is essentially a large, single-family home, it is'
extremely important that safety issues be fully addressed. The proposed project seeks
to deal with two very significant health/safety issues currently affecting services at the
Shelter,
4, Greater Iowa Citv Housina Fellowshio
Land Acouisition for Affordable Rental Housino
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A Homelessness Task Force convened at St, Andrew's Presbyterian Church in the
summer of 1989 to study homelessness in our community and to explore possible
roles for St. Andrew's and other local congregations in solving that problem, Following
study and discussion, and after meeting with representatives of local agencies that
deal with the problems of homeless people, the Task Force formed a tax exempt, non.
profit corporation, the Greatar Iowa City Housing Fellowship (GICHF), This organiza.
tion is devoted to the goal of incraasing tha supply and availability of safe, sanitary,
decent and affordable housing for very low income families in Iowa City and Johnson
County. Current membership in the GICHF includes representatives of 1510cal congre.
gations, as well as four human service agencies, One.third of the GICHF's Trustees
are members of low.income households. The GICHF currently owns two buildings,
One is a single-family, three. bedroom house that is leased to HACAP for use in its
Transitional Housing Program, Its purchase was financed, in part, with 1991 City of
Iowa City CDBG funding. The other is a duplex that contains a one-bedroom unit and
a two-bedroom unit. It is leased to families receiving housing assistance from the Iowa
City Public Housing Authority. The agency is in the process of using FFY92 Iowa City
COSG funds, HOME Program support and loan commitments from local banks to'
acquire four existing duplexes. GICHF is also currently working with six other human
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service agencies and with First National Bank to implement a security deposit revolving
loan fund. Although GICHF is a comparatively new agency, it has already established
a reputation for reliability, creativity and competence. The proposed project to
construct four new duplexes is an ambitious one, but it is clearly within the area of
expertise this agency is developing,
5.
ICARE (Iowa Center for AIDS/ARC Resources & Education
Needs Assessment Housino/Services
ICARE has offered two programs to address issues connected with AIDS/HIV since
1987. The Direct Service Program includes emotional, financial and practical support
to those who have AIDS or who are HIV-positive. It includes a Buddy Program and
support for the families and loved ones of clients. The Resources and Education
Program provides educational services and materials to the community; it includes a
resource library of current AIDS.related information, In FY92,ICARE served 378 Iowa
City residents; this was a 35% increase over the number served in FY91. ICARE has
only one paid staffperson; she works full time, Funding sources for ICARE include
Iowa City, the Johnson County Department of Public Health, United Way, grants and
extensive fundraising. We have barely begun to understand the impact that AIDS may
have on our community and its human service resources. ICARE works ~o moderate
that impact by providing some of the help needed by clients through a program of
support services, and by working to prevent the spread of the disease, The agency
has knowledge of and experience with many persons, who have AIDS/HIV as well as
with the many agencies that provide services to those people. That background makes
ICARE the appropriate agency to fully explore the broad issue of housing and housing-
related needs of this population. The agency will start with a base of knowledge that
should make the project efficient and effective,
6. LIFE Skills, Inc.
Housino SuoDort Services
LIFE Skills, Inc. is a private non. profit agency founded in 1989 to provide education
and assistance to children, adults and families in need of help. LIFE Skills currently
provides a range of State of Iowa-approved programs and services to address the
needs of families in crisis and of persons who are developmentally different. These
include parenting skills education, community assistance, protective supervision that
includes supervised foster care visitation, rocreation/leisure skills instruction, protective
homemaking and a supervised apartment living program. LIFE Skills is currently
providing approximately 140 people with these services that enhance the ability of the
individual or family to function as independently as possible. Many of the agency's
programs are supported by purchase-of.service funding from the State of Iowa and
from Johnson County, LIFE Skills is in the midst of its first year operating the Housing
Support Services Program for which continued CDBG funding is requested. While it
is a new program, it is gaining a reputation for providing high quality assistance to
individuals and families who need help developing the ability to find and maintain
appropriate housing,
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7, Mavor's Youth Emolovment Proaram
Business Trainina
The Mayor's Youth Employment Program (MYEP) was begun in 1968 to provide
employment opportunities to disadventaged youth in Iowa City and surrounding
communities within Johnson County, The agency now provides those services
through five programs, The In-School Component offers work experience to youth
during the school year in the public and private sectors. The Summer Component
offers summer employment combined with education in conservation. The Transition
Program provides special help to those with exceptional employment problems, The
Youth Apprenticeship, Career Exploration, and Entrepreneurial Program offers teens the
opportunity to explore non.traditional occupations. Youth may also participate in the
self.employment, education component of this program for which CDBG funding is
being requested, The Homeless Youth Job Placement Vocational Education Program
offers training, vocational education and exploration opportunities in conjunction with
Youth Homes, lnc, In FY92, MYEP served 699 Iowa City residents. MYEP's funders
include Iowa City, Coralville, Johnson County, United Way, the Iowa City Community
School District, the University of Iowa, the State of Iowa Department of Economic
Development and grants. While MYEP currently offers a broad range of employment
opportunities, the proposed project will provide a new and complementary employment
experience that has not previously been available to young people in this community,
8, MECCA (Mid.Eastern Council on Chemical Abuse)
Facilitv Rehabilitation
The Johnson County Citizens' Committee on Alcoholism was formed in 1964 to deal
with a variety of issues related to alcoholics and their families, That group evolved
into MECCA, an agency that deals with all aspects of substance abuse. MECCA's
programs are Outpatient Treatment, Residential Treatment, Prevention, and Employee
Assistance. Outpatient Treatment includes assessment and evaluation as well as an
outpatient regimen that is less structured than residential services, Services to
adolescents are included in this program. Residential Treatment includes detoxifi-
cation, residential services and half-way services. The Prevention Program provides
substance abuse prevention services for the general community as well as for specific
target populations; women, parents, adult children of alcoholics and adolescents are
examples. The Employee Assistance Program provides contracted services to help
local employees deal with a wide variety of personal issues through early intervention
and referral, In FY92, MECCA served 2,453 Iowa City residents, The agency's
sources of funding include Johnson, Iowa and Cedar Counties, Iowa City, Coralville,
United Way, the Iowa City Community School District, the University of Iowa, state
and federal grants, insurance payments and client fees, The MECCA building was
constructed in 1986; the agency's very high level of service has resulted in extremely
hard use of that facility, The proposed project would prevent further deterioration and
permit agency clients to be served in decent surroundings,
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9. Salvation Armv of Johnson Countv
SOUD Kitchen I
The Salvation Army has been serving the Iowa City community for more than 50 I
years, The agency offers local programs for individuals and families that include:
disaster and emergency help such as food vouchers, clothing, gas and bus tickets; aid I
to prison inmates; crisis intervention; day camp services; and a daytime drop-in center I
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for homeless persons, In 1992, the agency served 1,973 people at its local facility.
The Salvation Army is primarily supported by donations. The Soup Kitchen described I
in this proposal will be a successor service to the Soup Kitchen currently being offered I
at the Emergency Housing Project; that agency has determined that it can no longer
offer the Soup Kitchen Program because of the limitations of its facility, The Salvation
Army is currently providing a range of services that are important to the same
, population that would be likely users of the Soup Kitchen, In 1992, for example, there
,,) were 7,832 visits to the agency's drop-in center. That existing relationship would be
the basis for making a new Salvation Army Soup Kitchen a very valuable support
~~ service for some of the most distressed members of our community.
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I~;i 10. Svstems Unlimited. Inc.
j.l1 GrouD Home Conversion
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Systems Unlimited, Inc. was established in 1971 to provide residential and adult day
r., programming for persons with mental retardation and other developmental disabilities.
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resources to assist each individual in achieving his/her highest potential. Systems
Unlimited currently serves 187 people in a range of residential programs: group homes
-' for children and adults, and apartment living arrangements that are supervised, semi-
supervised, or involve drop.in support. 60 families per month receive FACT (Family
and Child Training) in.home services, and 60 people, participate in vocational
progrAmming. The services of Systems Unlimited have been extremely important in ,
enabling persons who have disabilities to receive the services they need within their ,
community rather than in an institutional setting. Systems Unlimited's primary source i
of support is purchase-of.service funding. The proposed project is entirely compatible ,
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with Systems' goal of normalizing services for persons with disabilities, It would help I
to ensure that the young adults involved receive the individualized support they need i
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to deal with their disabilities and would increase the availability of non.local funds to I
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11. United Action for Y outh i
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Youth Center Acouisition Phase II ,
.... United Action for Youth (UAYI has been serving Johnson County since 1970. Its two
programs, Counseling/Intervention and Prevention, are concerned with assisting young
, , people and their families in preventing and resolving personal and family problems.
h4 UA Y works extensively with runaway and homeless youth, with teen parents, and with,
the larger a~olescent community; it is particularly concerned with delinquency and
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substance abuse prevention. UA Y attempts to involve young people in programs that
make use of their creative talents and energy. In FY92, UAY worked directly with
1.414 youth and family members as well as with 144 other participants who are
significant persons in the lives of UA Y's young clients, Funding sources for UA Y
include Iowa City, Coralville, Johnson County, United Way, and many state and federal
programs. Acquisition of the Youth Center facility at 422 Iowa Avenue has expanded
important youth services in a location that is easily accessible and welcoming to young
people. Completion of this purchase will help to ensure the continuation of those
important services,
12. Youth Homes. Inc,
Familv. Youth and Children's Services Center
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Youth Homes was founded in 1972, as Youth Emergency Shelter, to provide
emergency shelter care for adolescents. In 1976, the agency was renamed Youth
Homes, Inc. and took over the operation of the Iowa City Girls' Group Home which had
been operated by the Johnson County Juvenile Probation Office. In the years between
1976 and 1984, Youth Homes provided, at various times, shelter services, a group
home for boys, a group home ior girls, two co.ed group homes, a group home for
Southeast Asian Refugees, and an independent living program. Since 1985, Youth
Homes has been providing emergency shelter care, a girls' group home, and an inde-
pendent living program. Pursuing Adventures in Learning, a daycare/treatment
program for pre.edolescents who are behavior disordered, and support services for
perents have also been added. During FY92, Youth Homes provided services to 102
Iowa City youth, Youth Homes is principally funded through purchase.ot.service
contracts with the State of Iowa and the Johnson County Department ot Human
Services, Additional funding is provided by Johnson County and United Way as well
as through many grant sources. Youth Homes is in the midst ot rearranging its
programs and use of facilities to respond to changes in program focus at the state
level, The project proposed for CDSG funding is part of that restructuring and would
help Youth Homes to continue its excellent client services.
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City of Iowa City
MEMORANDUM
Date:
March 8, 1993
To:
CCN
From:
~ Marianne Milkman, Community Development Coordinator
Staff Recommendations for FFY1993 CDSG Project Funding
Re:
It never gets easierl Although this year more federal funds are available, the needs are also
greater, and we have some difficult decisions to make, Your new project rating worksheets and
the extra meeting to discuss projects should help. In some cases, partial funding of projects may
be an option. If you have questions about that possibility or need clarification of applications,
please contact Marcl (356.5250) or me (356.5244) so that we can contact the applicants.
Estimated Sources of Funds
Federal Fiscal Year (FFY) 1993 Entltiement
CDSG Program Income
Rehab Program Income
Carryover
TOTAL
$892,000
15,000
65,000
30.000
$1,002,000
This Is the first year that we have considerable program Income from the housing rehab program;
we estimate about $65,000, In previous years this program Income revolved dlrectiy back Into
the rehab program, While we strongly recommend that the polley to use these funds for rehab
be continued, we suggest that this year the $65,000 be allocated to the funding requests for
rehab of the residential facilities of Systems Unlimited, EHP and MECCA.
Funds Available for Public Services
HUD permits cities to use a maximum of 15% of their entitiement plus program Income funds for
Public Services, For us this means $145,800 Is available for Public Services (15% of $972,000,
entitiement plus program Income). The City Council has adopted a budget allocating $105,000
to Aid to Agencies, which Is operational funding for the 13 human service agencies (listed in
Marge Penney's memo) receiving City support. This leaves $40,800 for other public services
projects.
Funds Available for Plan nino and Administrative Activilles
A total of 20% of all CDSG funds spent during fiscal year 1994 (July 1, 1993, through June 30,
1994) may be used for administrative and planning activities, In order to be safe, a maximum of
$160,000 could be budgeted for these activities, Everything listed In this category could be
funded; $130,000 Is required for the division to carry out necessary activities for the efficient
administration of the program and adequate planning and research for housing and other need~,
ICARE has requested $15,675 for a needs assessment for housing and other services for
persons with HIVlAIDS.
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Contlnaencv Funds
HUO permits up to 10% of the budget to be reserved for contingencies. Past experience has
shown that a 3% contingency Is adequate for our program..approxlmately $30,000 this year,
Funds Reallsticallv Available for Allocation
As Indicated above, the following amounts are essentially "spoken for":
Public Services. Aid to Agencies
COSG Administration
COSG Planning
Contingency
Rehab Program Income
'proJect Delivery Costs
TOTAL
$105,000
118,000
12,000
30,000
65,000
7,000
$337,000
'Project delivery costs are what HUO calls COSG staff administrative costs dlrectiy related
to "delivering" a project, e,g. environmental reviews, labor standards monitoring, etc,
Subtracting this amount from the total resources available leaves $665,000 for allocation. If the
polley to support the Housing Rehab programs at $300,000 or more Is maintained, that leaves
$365,000 for the remaining projects although, as mentioned, three projects could be partly or
totally funded with rehab program Income: Systems Unlimited, EHP and MECCA.
The next section of this memo provides some additional comments on the applications. Srief
project descriptions and compliance with CHAS and COSG objectives are Included on the
attached table. This worksheet table Includes the "project delivery' costs (COSG staff costs) to
be added to each project.
The last sheet of this memo lists the staff recommendations which you may wish to Ignore until
you have made your own declslons.
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COMMENTS ON FFY1993 CDBG FUNDING REQUESTS
The CDBG staff has reviewed all the funding requests and found that all are for CDBG eligible
activities, and that all housing-related activities are in compliance with the strategies and
priorities of the City's Comprehensive Housing Affordability Strategy (CHASI. In evaluating
the project requests, we also looked carefully at the needs of the lowest income residents,
as well as the effect of partial or no funding on a project or agency.
As in previous years, Marge Penney, JCCOG Human Services Coordinator, has provided some
background information on the human service agencies that have applied for funding. Please
note that all requests marked with an asterisk have additional comments in Marge's memo.
ACQUISITION
· United Action for Youth - Youth Center Acquisition Phase Ii
$40,000
Last year CCN and the City Council made a conditional commitment of $40,000 of CDBG
funds to assist UA Y to complete acquisition of 422 Iowa Avenue. These conditions included
UA Y raising matching funds. To date UA Y has raised $26,850, with a major fundraising
effort planned for this spring. Even with the additional $40,000, UA Y will still have to pay
off a mortgage of approximately $42,000 during the next two years. The City will continue
to hold title to the property until UA Y has paid off the entire remaining loan on the property.
· Greater iowa City Housing Fellowship (GICHF) - Land Acquisition for
Affordable Rental Housing
$75,000
The greatest housing need in Iowa City, as documented in the CHAS, is for affordable rental
housing. The City is working with GICHF, the Iowa Department of Economic Development,
and local lenders to put together a package for construction of eight new affordable rental
units. It is important to the City's application for HOME funds that there is City support for
this project. If HOME funds are not received for this project it cannot be carried out.
Land Acquisltlon for Affordable Housing
$100,000
In working with GICHF to find a site for construction of affordable rental housing units, as
well as when trying to find suitable sites for donated houses, we have discovered that there
are few sites available for either purpose. Land costs are high, affordable housing is
considered by some homeowners as likely to devalue their properties (though studies have
shown that this is not the case I, and there is little vacant land zoned for multi-family housing.
It is therefore important to acquire suitable land for affordable housing when possible.
Development of the land would probably be carried out by a for-profit or non-profit developer.
We feel it is important to start to acquire land since at this time the market in Iowa City is not
providing adequate affordable housing.
HOUSING ACQUISITION AND REHABILITATION
Housing Rehabiiltatlon
$300,000
I \ This program has been the core of the City's CDBG program since its beginning in 1975. At
"" least 428 owner-occupied homes and 1 36 rental units have been rehabilitated. This has not
only maintained and improved the housing stock, but has also had a domino effect on
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neighborhoods resulting in overall upgrading and, incidentally, a higher property tax base.
Low income homeowners are able to retain their homes, and low income renters have
somewhat better access to decent and affordable rental housing.
Rehab costs have increased and the waiting lists remain long. Staff has been successful in
obtaining some additionai funds from Iowa Department of Economic Development and the
Iowa Finance Authority. Administration of these monies is also funded through the CDBG
program Housing Rehab allocation.
'Systems Unlimited - Group Home Conversion
$51,000
In recent years there has been a change in approach on how best to provide services to
children with severe mental disabilitias. With the provision of more services in the home,
many more children cen stay with their families and the need for group homes for children is
reduced. This project would convert an existing children's group home into two duplexes for
its now adult or near adult residents. It would allow Systems to tap federal funding sources
and relieve local funding sources somewhat in providing services and housing for these young
adults with developmental disabilities. The rehabilitation of these units could be carried out
through the Housing Rehab program, and we are recommending using rehab program income
for this purpose. The cap per project under the rehab program is $30,000 in the form of a
loan and/or grant and, since Systems indicated that $26,000 of CDBG dollars could be in the
form of a loan, a conventional loan may be a possibility for the remainder of the funding.
'Elderiy Services Agencies (ESAI - Small Repair Program
$16,000
The use of a local contractor to act as program coordinator has resulted in a much more
efficient program serving many more elderly persons and persons with physical disabilities (61
this year). The program helps elderly and disabled homeowners to remain safely and
independently in their homes, and functions well with ESA's other services.
'Emergency Housing Project - Shelter improvements
$25,743
Project 1 requests $3,038 for a new basement fire exit which meets City codes. This is
clearly essential in a building which regularly sleeps 11 persons in the basement. (Note: The
application requests $2,988 but omits $50 for paint and labor.)
Project 2 requests $22,705 to install an air handling system with ultraviolet lights which
destroy airborne bacteria such as those causing tuberculosis. There has been a resurgence
of TB in the U.S., and the new strains are resistent to many antibiotics. Homelass persons
are often particularly vulnerable to TB and other infectious diseases. The EHP board feels that
in the shelter's crowded conditions the potential for infection is great.
I am still getting additional information from the Centers for Disease Control end specialists
in pulmonary diseases, as well as the results of tests from facilities where UV lights have been
tried. i hope to have this information for you on March 16.
These projects could be funded with rehab program income,
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'MECCA - Facility Rehabilitation
$24,000
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A combination of a greatly increased client load, greater wear and tear on the building and
budgetary constraints, have resulted in an inability by MECCA to keep up with the
maintenance of the facility. This is one example of the effect of the increase of poverty and
substance abuse in the population. The increase in the severity and number of clients with
substance abuse also impacts their service needs from other human service agencies. This
rehab project can also be funded with the Housing Rehab program income monies.
The CItizen Building - Acquisition
$310,000
....j
In your packets is a revised request for $310,000 from Mr. Burns. Because of problems with
the financial packaging for this large project, Mr. Burns is proposing a scaled-back version
which will acquire the property, demolish the 1968 press room addition, and rehab the
existing historical 1937 building into 18 one-bedroom apartments for elderly and handicapped
persons. The Iowa Department of Economic Development (IDEDI has committed $400,000
to the original 66-unit project, and might commit an additional $150,000. In that case the
CDBG request would be reduced to $160,000. The original proposal was for 66 units of
affordable housing, and the City Councii gave conditional approval to property tax abatement
for that project.
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Acquisition of the site will cost $550,000, which together with the cost of extensive internal
renovation and exterior repair, results in a per-unit cost of almost $92,000. Once the site is
secured, Mr. Burns suggests that 48 additional units could be constructed in the tower on the
south side of the building as originally proposed if additional funds are found. The per-unit
cost of these 48 units would be considerably less since there will be no additional land costs.
'Domestlc Vloience intervention Program IDVIPI - New Shelter
$120,000
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As indicated in the application, CDBG funds have provided the lion's share of support for the
current DVIP shelter facility, The existing property is now inadequate for this program, which
hes grown extensively over the past ten years. A new, larger facility, constructed specifically
for the purposes of the program would greatly benefit the program and the clients it serves.
PUBLIC FACILITIES AND IMPROVEMENTS
'Youth Homes - Family, Youth and Children's Services Center
$82,500
Youth Homes is proposing to build an approximately 4500 square foot addition to its group
home on Linn Street. This decision results in part from a policy change by the State
Department of Human Services to serve more of the State's youth clients in their homes as
a family unit. (This policy often presents extraordinary difficulties with regard to abused and
runaway youth.) As a result, Youth Homes may have to close one or more of its facilities and
concentrete more of its efforts on a family service oriented program. At this time, it is not
clear how large an addition could be added to the Linn Street property, considering parking
end other zoning requirements, It is certainly appropriate, if this group home or one of the
shelters were to close, that the space could be used for administrative offices and other
programs. However, we feel that more specific plans for an addition and for program changes'
are needed before this project can be properly evaluated,
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'Salvation Army - Soup Kitchen
$15.000
Currently, the Iowa City community provides free lunches six days a week at Wesley House,
while for the last three years the Emergency Housing Program (EHPI has provided a free
evening meal at its emergency shelter. With the increase in the number of guests using the
emergency shelter, as well as the increase in the number of persons using the evening soup
kitchen, EHP's facilities are now totally inadequate to provide the meals. The Salvation Army
plans to take on the evening soup kitchen as an extension of their drop.in services. The
attached sheet provides an estimated breakdown of costs to convert the existing space into
a large commercial kitchen and dining area, The Salvation Army building is located at 510
Highland Avenue, which is not nearly as centraliy located as EHP. However, the facility is on
two bus routes and the Salvation Army is considering acquiring a bus to transport clients back
to two or three central locations at night. The Salvation Army currently rents the property
on Highland Avenue, but has an effective lease of 15 years and plans to purchase the
property as soon as possible.
NeIghborhood improvements
$10,000
As the City's neighborhood associations mature, and neighborhood plans are developed. it is
hoped that the associations will be able to determine and prioritize their needs. CDBG funds
can be used for neighborhood needs in areas where over 50% of the residents are income
eligible (i.e. below 80% of median incomel. Marcia Klingaman, the Neighborhood Services
Coordinator, would like to provide some funding to the neighborhoods this year to encourage
familiarity with the CDBG process for future direct applications for CDBG funds and to provide
a financial incentive to neighborhoods to prioritize their needs. A committee headed by Marcia
would determine the use of this year's $10,000 by various income'eligible neighborhood
associations.
PUBLIC SERVICES
'Mayor's Youth Empioyment Program (MYEP) - Business Training
$40.300
The attached letter from Peg Fraser clarifies some of the issues related to this project. A
$75,000 grant from HUD to MYEP provides the basic funding for training youth both for
future employment and, potentially, to run their own businesses. The HUD grant does not
provide for stipends for the youth, nor does it provide for some of the materials, e.g. a van
needed to run the proposed business "We Deliver". It appears that the most urgent need is
for $20,000 in stipends for 40 youths. Some of the youths will take part in other MYEP
established employment programs, as well as the "We Deliver" business.
NOTE: A maximum of $40,800 is available to fund this project as well as the LIFE Skills
project described below.
· LiFE Skllla - Housing Support Services
$ 22,946
This program is only eight months old at this point. and is beginning to gather steam. While
the program's emphasis was originally on education, it soon became clear that there is an
enormous need to provide assistance to very low income households in finding housing, not
just in keeping it in order to become self-sufficient. This service is strongly supported by the
Public Housing Authority, DVIP and EHP, whose clients have great difficulty in finding housing
even with financial assistance.
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ARCHITECTURAL 'BARRIER REMOVAL
Horace Mann PTO - Barrier-Free Playground
$36,100
Ideally, all schools and neighborhood parks would have barrier-free playground equipment
usable by all children. Also, the Northside neighborhood is "deficient" in open space,
according to the Iowa City Neighborhood Open Space Committee. While this project would
not increase the amount of open space in the area, it would make the available space more
usable.
It would doubtless be possible to build this play area in phases, however that would make it
difficult to sustain the community volunteer effort required for the proposed process.
HOME OWNERSHIP ACTIVITIES
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Downpayment Assistance
$45,000
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Two years ago the CDBG division tried a pilot Downpayment Assistance program in
conjunction with locai lenders. It was very slow getting going, mainly because word did not
get out to the right people, However, a pilot program is intended to work out the bugs. Now
realtors and local lenders are anxious to see the program expand. The downpayment
assistance is intended to support and supplement the private sector's efforts to assist low-
and moderate. income first-time home buyers. The loan program very recently initiated by the
First National Bank is a prime example of a program that would benefit from the cooperation
of the public and private sectors. In conjunction with the downpayment assistance, we hope
to work with the lenders to sat up a series of workshops to help first-time home buyers learn
about what is involved in purchasing and maintaining a home.
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ADMiNISTRATION AND PLANNING
'ICARE - Needs Assessment/Housing Services
$15,675
In the course of, meetings of a number of agencies that provide services for persons with
HIV/AIDS, it has become apparent that there is a growing need for housing and services for
this population. The service providers also realize that they do not have enough information
on what these needs really are. They therefore propose to do an in.depth needs assessment
of housing and services for persons with HIV/AIDS, and then come up with programs to
address those needs. While the CDBG staff is also required to gather some general data on
this population, ICARE is the appropriate group to do this study and can do it in greater depth.
This project seeks to get all the facts before proposing a solution,
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r: 1993 CDBG ALLOCATION
TOTAL FUNDS TO BE ALLOCATED: $1,002,000
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Project
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:1 Recomm. Recomm. Costs
~ Reouested 3/5/93 3/17/93 Allowance
1 Acoulsltlon
II United Action for Youth. Youth Center Acquisition Phase II $40,000 $40,000 $40,000 $200
Greater Iowa City Housing Fellowship. Land Acquisition for
M Affordable Rental Housing 75,000 75,000 75,000 700
II City of Iowa City. Land Acquisition for Affordable Housing 100,000 0 20,000 100
Houslno Acoulsltlon & Rehab
,'1 City of Iowa City. Housing RehabUltatlon 300,000 300,000 300,000
, I Systems Unlimited - Group Home Conversion 51,000 30,000 30,000
\"1 Elderly Services Agency. Small Repair Program 16,000 16,000 16,000 400
Emergency Housing Project - Shelter Improvements 25,743 20,000 3,000 700
M Mld.Eastern Council on Chemical Abuse. FacUlty Rehab 24,000 24,000 24,000
,I The Press.Cltlzen Building - Acquisition. Robert P. Burns 310,000 0 0
,..I Domestic Violence Intervention Program. New Shelter
Construction 120,000 120,000 120,000 2,000
J Public Facilities & Imorovement
Youth Homes.Famlly, Youth and Children's Services Center B2,500 0 0
,.., Salvation Army - Soup Kitchen 15,000 15,000 15,000 1,000
i City of Iowa City - Neighborhood Improvements 10,000 0 0
1
Public Services
Aid to Agencies (Operational Fundlngl 105,000 105,000 105,000 500
Mayor's Youth Employment Program - Business Training 40,300 10,000 10,000 500
,-' LIFE SkUls . Housing Support Services 22,946 23,000 16,000 500
\ Architectural Barrier Removal
Horace Mann PTO . Barrler.free Playground 36,100 0 0
Homeownershlo Activltle~
City of Iowa City. Downpayment Assistance 45,000 45,000 45,000 400
Administration & Plan nino
General Administration 11B,000 11B,000 lIB,OOO
Planning & Research 12,000 12,000 12,000
, ICARE . Needs AssessmentlHouslng Services 15,675 12,000 .....ll..ill ~
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TOTAL REQUESTS $1,564,264 $965,000 $964,675 $7.400
Project Delivery Costs $7,000' $7 ,400'
....i $30,000
Contingency $29,925
'1 TOTAL EXPENDITURES $1,002,000 $1,002,000
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TOTAL RESOURCES $1,002,000 $1,<102,000
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COMMITTEE ON COMMUNITY NEEDS
CRITERIA FOR EVALUATING PROJECT PROPOSALS
FOR 1993 CDBG FUNDING
. Project meets HUD national objective: benefits iow- or moderate-income persons,
prevents or elimin~tes slums and blight, or meets an urgent need.
. Ploject is consistent with the goais of the Cit~'s Comprehensive Housing Affordability
Strategy (CHASl. .
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. Community need for project is well documented.
. Plan to meet the need is well-conceived.
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. Benefit of project is great relative to cost (to COBG programl.
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. Project leverages other private or public funds.
. Project can be completed within 1993 CDSG program year (711/93-6/30/941.
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. Project not previously funded with CDSG funds.
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II
PART /I
MINUTES
COMMITTEE ON COMMUNITY NEEDS
1.
Public Hearings
February 24, 1993
February 25, 1993
2.
Discussion of 1993 CDBG Requests
March 16, 1993
Recommendations for 1993 CDBG Funding
March 17, 1993
Project Ranking Worksheet
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II
MINUTES
COMMITTEE ON COMMUNITY NEEDS
FEBRUARY 24,1993 - 6:30 P.M.
SENIOR CITIZEN'S CENTER CLASSROOM
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MEMBERS PRESENT:
Grace Cooper, Rusty Martin, Bruno Pigott, Andy Penzlner, Robin
Paetzold, Lisa Oxley, MaryAnn Dennis, Linda Murray, Sue Feeney.
Keith Ruff, Maris Snider.
Marianne Milkman, Marci Lindsay, Marge Penney, Kerstin Krippner,
Pam Barnes.
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MEMBERS ABSENT:
STAFF PRESENT:
OTHER PRESENT:
Bob Hardy (Cable TV)
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CALL TO ORDER AND INTRODUCTIONS:
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Chairperson Dennis called the meeting to order at 6:35 PM.
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REVIEW AND APPROVAL OF JANUARY 27. 1993 MINUTES:
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Moved by Pigott, seconded by Murray to approve the minutes of January 27, 1993, as amended.
Paetzold recommended the minutes be amended on first sentence, last paragraph of page one
to read "requests CDBG funds.' Motion carried on a g.o vote.
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PUBLIC/MEMBER DISCUSSION:
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None.
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CITY COUNCIL AND HOUSING COMMISSION UPDATE:
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Dennis announced that there are vacancies on city boards and commissions as fOllOWS: Design
Review Committee, Planning and Zoning Commission, Mayo~s Youth Employment Board, and
the Housing Commission.
Paetzold presented the Housing Commission meeting update. Paetzold stated that the Housing
Commission held a brief meeting in February that Included a presentation by Milkman regarding
the City's HOME appilcation.
DISCUSSION OF THE 1993 CDBG ALLOCATION PROCESS AND SCHEDULE:
I
Dennis presented a revised schedule for the presenters. Dennis stated there would be a 10
minute presentation period and there will be a five minute question and answer period. Dennis
noted that the meeting will be videotaped and shown on cable TV over the next two weeks on
Channel 28, local cable access. Milkman reviewed her February 23 memo to CCN on the FY
1 993 CDBG Ailocation. Milkman stated there Is $942,000 available for allocation. Milkman
explained that $105,000 of that amount has already been allocated by the City Council for th~
Human Services Aid to Agencies operational funding, those funds are considered for a Public
Service, and HUD regulations stipulate that the Clly Is only ailowed to spend 15% of the
entitiement plus program Income on Public Services. Milkman said that the appilcations have
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Committee on Community Needs
February 24, 1 993
Page 2
been categorized according to the category of project. Milkman noted that the dollar amount
requested for Public Services is greater than the 15%. Milkman stated that the other significant
percentage Is for Planning and Administration, which has a cap of 20% of all the money that Is
spent during the year. Milkman also stated that staff has not entered the project delivery costs
for the projects on the administration application. Milkman stated that that figure will be provided
prior to the meeting when funding decisions are made.
1993 CDBG FUNDING PROPOSAL PRESENTATIONS:
SYSTEMS UNLIMITED, INC.-WILLIAM GORMAN
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William Gorman, Executive Director of Systems Unlimited, Inc. In Iowa City requested a
combination loan and grant in the amount of $51,000 to renovate an existing 7-person foster
group home at 1918 HOllywood Blvd, into two three-person duplexes. Gorman explained that the
children residing at the residence have severe mental retardation and other severe disabilities,
The rationale for the project is that the chlidren residing at the residence will soon reach the age
of majority, and by converting the house to two three-person duplexes Systems Unlimited can
access federal Medicaid waiver funding which Is limited to a three-person or less environment,
and therefore, Instead of the county'havlng to pay 100% of the adult services when these chlidren
become adults the county would only have to pay 38% for those aduit services. Gorman
presented a floor plan layout of the existing residence and the proposed renovation project.
Gorman noted that the facility provides services to very low Income Individuals, community need
Is documented, and letters of support from the Association of Retarded Citizens of Johnson
County, the Greater Iowa City Housing Feliowshlp, and Johnson County Social Services are
Included. Private financial support, up to $6,300, has been obtained for the project. Gorman
stated that the Braverman Foundation has also committed to a $100 contribution. Gorman
emphasized that the funding request Is for a combination grant and loan.
Paetzold asked how Systems Unlimited will repay the loan. Gorman explained that loan
repayment would be built into the rate of reimbursement that Is received.
Penziner asked why the present facility would not qualify for the Home and Community Based
Services waiver. Gorman explained access to the Home and Community Medicaid waiver Is only
available for residences that house three persons or fewer and the present environment Is for
seven persons.
Dennis asked how Systems Unlimited would be able to pay for staff for the house. Gorman stated
that changes would Include moving away from a live-In model and utilize a shift system of staffing.
The cost for staff would be bulit Into the rate for reimbursement from the county and Medicare
doliars. Gorman estimated that there would be an estimated savings of $13,000 per client per
year from the proposed changes.
In response to Murray, Gorman explained that the facility Is currently a foster care home and
would change to an adult group home, Gorman stated there are other foster group homes in the
community.
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February 24, 1 993 I
Page 3 i
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Martin asked what is a Medicaid waiver. Gorman explained that It Is accessing Medicaid dollars I
and the Medicaid waiver allows Individuals to be In much more smaller environments as long as
the Individual meets the general requirements of meeting the ICFMR level of care.
I
In response to Penney, Gorman stated there would be two bedrooms in each side of the duplex I
and there are some Individuals who use wheelchairs.
...1 Milkman stated that some CDBG funds were used to acquire the site and for site Improvements.
Milkman asked If there Is stili a need for a group home for children. Gorman slated there are stili
needs for children services. Gorman said there Is a growing trend away from group care for
children. Gorman explained that at the present time the state generally pays for children
services and the county pays for adult services, Gorman stated there is a greater emphasis
~. placed on family foster care and there are children on waiting lists needing services.
i
~..I Barnes inquired about the $9,000 cost for project materials and the $33,578 for contracted
Improvements. Gorman explained $9,000 are for the actual materials, the $7,862 Is for the actual
" services of the general contractor and the contracted Improvements are for the subcontractors.
..J Dennis asked if the project materials include the furnace, stove and dishwasher. Gorman said
yes. In response to Milkman, Gorman stated he was unsure If contracted Improvements included
, the paint. Barnes asked if the contracted improvements Include the subcontractors' materials.
Gorman stated he would have to review that Information.
In response to Milkman, Gorman stated that the Braverman has committed $100. In response to
Penziner, Barnes stated she had needed further clarification about the project materials and
contracted Improvements. Barnes asked if everything was bldded out. Gorman stated there were
\ -l no bids and the construction company that buill the house was contacted.,
,- Dennis asked If the project would need to be bidded out. Milkman stated the project would need
1-'-\ to be bldded out.
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- Dennis asked If Systems Unlimited would except more in the form of a loan amount and less In
"1 a grant. Gorman stated he would be willing to negotiate the amounts.
,
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Martin asked If the dollar amounts In the Program Income amount Include Income from the
payback of other loans. Milkman said yes.
UNITED ACTION FOR YOUTH.JIM SWAIM
Jim Swaim, Director for United Action for Youth explained the funding requests Involves the
second phase of a project that was Initiated last year. Swaim explained that UA Y submitted a
proposal last year to purchase a house adjacent to the Youth Center and $40,000 was
appropriated out of last yea~s CDBG funds. Swaim staled UA Y Is seeking an additional $40,000
from this year's CDBG grant and Is also making a good faith effort to raise an additional $40,000
to payoff the remaining purchase price on the house. Swaim said that a fund raising plan was
submitted to City Council on July 1 and a progress report was submitted in January. Swaim
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Committee on Community Needs
February 24, 1993
Page 4
presented and reviewed a modified fund raising plan. Swaim stated UA Y developed a modified ....,
fund raising plan which includes plans to raise $18,000 from key supporters, $4,000 from service
clubs, $6,000 In fund raising activities, $1,000 from area churches and $10,000 from the Youth
Services Foundation. Swaim reported that over $9,000 has been contributed by key supporters,
and 5% of the goal from service clubs, one third of the fund raising dollars, 200% from churches
and the total amount from the Youth Services Foundation. Swaim stated the house Is an essential
need for the agency. Swaim stated the Don Yucuis, City Finance Director, and Gerry Brossart,
Iowa State Bank, provided valuable services. Swaim stated the house provides space for a
pediatric nurse practitioner's office, Respite Care Center, three counselors, VISTA volunteers, two
family counselors, and two family counseling rooms. Swaim explained the facility has allowed
UA Y to expand family counseling and counseling programs and to expand activities at the Youth
Center.
Penney asked about the family counseilng program. Swaim stated UA Y has a contract with the
Department of Human Services to do In-home family counseling and counseling to keep children
In their homes. Swaim stated other programs Include a runaway program, and a parent skill
training for parents of teenagers and the parents of teen parents.
Milkman noted that one of the goals Is to create 100 youth jobs. Swaim stated that the program
Is In conjunction with Mayor's Youth Employment Program. Milkman Inquired about the financing
for the house. Swaim stated the title for the house Is retained by the city. Swaim explained that
financing was arranged through the City of Iowa City In cooperation with Iowa State Bank, the
bank provided the funds at the interest rates that municipalities have currentiy negotiated, and
two notes were negotiated. Swaim said that $40,000 was paid down, leaving a $120,000
balance. $80,000 was provided by a one-year note that becomes due this summer, leaving a
$40,000 outstanding balance. Iowa State Bank will renegotiate that again through the City at an
Interest rate between 4% and 5%, Swaim stated that UA Y will pay that note off. Swaim said that
UAY Is worklng with the Youth Services Foundation and hopes to have that remaining $40,000
balance paid off within a two year time frame. In response to Milkman, Swaim stated the City will
retain t1tie until the note Is paid off. Swaim stated the single lot appraised at $150,000 and the
total, appraised value for the two lots combined exceeds $500,000.
Cooper asked if there were any paying clients. Swaim stated not directiy. Swaim explained that
under the federal Teens Moms Project grant UA Y is suppose to start biillng third party to Medicaid
within the next three years and to seek other third party eligible payments when possibie. Also
under UA Y's purchase of service agreement UA Y can bill the Department of Human Services.
Swaim noted that 40% of the cilents are low-Income and 45%-50% are moderate.lncome.
Milkman asked about the Inkind United Way contribution. Swaim stated that represented an
accounting of his time for the development of Ihe project. Milkman asked about the UA Y building
fund. Swaim slated UA Y has a designated reserve to pay for work on the bUilding.
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February 24, 1993
Page 5
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OFFICE OF NEIGHBORHOOD SERVICES - MARCIA KLINGAMAN
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Marcia Klingaman, Neighborhood Services Coordinator for Iowa City explained that allocation of
the funds and overseeing of the projects would be handled by her office. Klingaman explained
that there are four neighborhood associations that currently qualify for CDBG funds. Klingaman
explained the Northside neighborhood Is low-moderate income. LongfellOW neighborhood on its
westerly portion Is low-mod income. Grant Wood Is low-mod Income, and the Roosevelt
neighborhood Is low-mod Income. Klingaman stated the Mark Twain school area Is forming a
neighborhood association and that area is low-mod. Klingaman stated she would receive
applications from the neighborhood associations on projects that they would like to do and would
ask that matching funds be provided by the neighborhood associations. Klingaman stated that
an advantage to this program Is that very little CDBG staff time will be needed to administer It and
her office would be responsible for reVieWing bids, enforcing labor standards, seeing If the work
Is completed and doing the inspection work.
Oxley inquired about the 6/30/93 complete expenditure of funds by the neighborhood. Klingaman
stated that should be changed to 6/30/94.
Paelzold asked why It Is more efficient than going through the CDBG process. Klingaman stated
that It is more efficient and that city department heads could be brought in to assist. Klingaman
stated that a person from CCN would be Involved In the review process.
Pigott asked if there would be a limit to the amount of money that a neighborhood association
could apply for a specific project. Klingaman said yes.
Penzlner asked If this type of sub.grantlng has ever occurred before. Milkman stated no.
Milkman stated that this funding would be consider start -up type of funding. Penziner asked if
this would address problems of high administrative cost relallve to small requests. Milkman
replied that It would help In this case because Marcia Kilngaman Is knowledgeable about the
COBG funding process.
YOUTH HOMES, INC-BILL MCCARTY
Bill McCarty, Execullve Director for Youth Homes, Inc, stated the CDBG funds will be used to
remodel and expand a faclilty located at 402 S. Unn Street for a Children, Youth and Family
Services Center. McCarty explained that this property was purchased and rehabbed by Youth
Homes with the help of CDBG Funds in FY 88-89 and has served as a group home for
adolescent girls who have been physically or sexually abused. McCarty stated the Department
of Human Services Is changing priorities for funding and that group foster care is no longer a high
priority. McCarty said Youth Homes needs to change the way Its services are deilvered. McCarty
staled Youth Homes will reduce emphasis on group foster care, expand emphasis on working
with children in their homes, and provide a centrallocallon to access services, McCarty stateq
there has been a tremendous Increase In the services provided by Youth Homes to troubled
children, youth and families In Johnson County In recent years. In 1987.88 Youth Homes
provided 941 unlls of services to Johnson County children and families, last year Youth Homes
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Committee on Community Needs
February 24, 1993
Page 6
provided 10,397 units, and this year Youth Homes will provide 12,000. McCarty stated their
facility has not kept pace with that sort of growth and service delivery. McCarty stated the project
would add about 750 square feet for intake and administrative offices and 800 square feet for
counseling space and up to 4500 square feet for multi-purpose space. McCarty stated that Youth
Homes would like to be able to provide some space for other agencies and preserve 5-10 beds
of residential facilities If possibie.
McCarty stated that an architect would need to be hired and firm dollar estimates established
early on In the project. McCarty stated Youth Homes Is requesting $82,500 this year and Is
proposing to request up to an equivalent amount next year McCarty explained that Youth Homes
Is requesting $50,000 grant and $32,000 loan. McCarty slated that total cost of the project will
be at least $250,000. McCarty slated Youth Homes will provide a match of 50% In kind services
and $85,000 In cash for the project. McCarty stated Youth Homes would be willing to negotiate
specific cash goals, '
Penney asked where the additional space will be added on the lot. McCarty stated an architect
and engineer wlli be needed to help Youth Homes analyze the project. McCarty stated the
present building Is on a sloping lot and there Is some significant space on the lot. McCarty stated
the site was selected because It Is the largest lot and building, It Is zoned in such a way that it
will permit the proposed project, and the site Is the most centrally located.
In response to Martin, McCarty slated that Youth Homes owns three other properties and wlli
continue to provide services at those Iccations. McCarty stated that there Is no guarantee that
wlli not change In the future because changes are being made In terms of how services are being
delivered to children and families by the Department of Human Services. McCarty stated the
Department of Human Services doesn't want to spend any more money on group foster care.
In addition, it doesn't want to spend any more than they have been spending on services to
families in their homes.
Murray asked If the $82,000 will be used for plans and drawings and not actual construction.
McCarty said about $7500 wlli be used for plans and drawings and the remainder would be used
for remodeling the structure.
In response to Dennis, McCarty stated that potentlaliy the PAL. Day Treatment Program, all of
the parent support programs, adminlstralive offices, and one of the residential programs would
be located at this facility. Dennis asked what Is the advantage of Youth Homes providing parent
support counseling versus UAY. McCarty stated there isn't any. McCarty stated Youth Homes
provides some of the same services but for different population groups. In response to Dennis,
McCarty said that 40 % of the Executive Director's and the Associate Dlrecto~s time will be
devoted to the project and that would Inciude the time with the architect, fund raising, overseeing
the project at the site and all of the things associated with a project of this size and scope.
Dennis asked if more staff will be needed. McCarty stated he cannot afford to hire any mor~
staff. McCarty stated this project Is Youth Homes central project for the next two years and
everything wlli take a back seat. Dennis asked if Youth Homes own the site where their main
administrative offices are located now. McCarty said no. McCarty said Youth Homes currently
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February 24, 1993
Page 7
owns four residential buildings in Iowa City, space Is rented for the PAL Day Treatment Program
and administrative office space, they have a long term lease with the University and the Corps '
of Engineers for the camp site out at Lake MacBride and rent ten apartments within Iowa City for
homeless youth.
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Milkman asked how many beds are located In the Courtllnn facility. McCarty said 12. McCarty
said they would i1ke to retain 5 to 10 residential beds in the facility. Milkman asked if Youth
Homes will rent space to other agencies within the proposed facility. McCarty stated that Youth
Homes would i1ke to locate other agencies within the facility. McCarty stated they have not had
any serious discussions with other agencies at this point. Milkman asked It the size of the
addition could be reduced to make it less costly. McCarty said that large multl.purpose rooms
are needed but there is some flexibility,
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Penney asked how many square feet of space does the PAL Program have in its current location.
McCarty stated the bUilding is almost 5,000 square feet. McCarty said the program would use
the multi-purpose rooms which would be available for use at other times of the day. McCarty said
there would more efficient and cost effective use of space. Barnes stated that the proposal Is for
a 4,000 square feet addition, the cost of new construction Is approx. $50 per square feet, and
therefore, the project costs would exceed the amount of their request. McCarty stated Youth
Homes is Intending to raise the remainder of the cost of the project. McCarty stated Youth
Homes anticipates the project will cost approximately $250,000.
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HOUSING REHABILITATION - PAM BARNES
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Pam Barnes, Housing Rehab Officer, requested $300,000 in the form of a $200,000 loan and
$100,000 grant for the City's Housing Rehab Program. Barnes said that the request Is to fund
owner-occupied programs, the administration of two rental rehab programs, the administration
of the HOME program, small business assistance of $1 ,000, and $3,000 for architectural salvage.
In response to a question of what Is the ongoing assistance that will be provided to Friends of
Historic Preservation, Barnes explained Housing Rehab Is In the process of building an
architectural salvage building. Assistance Is needed for Inventory and developing a computer
program. Barnes stated that contacts are made with Friends of Historic Preservation at least
once per week. Barnes stated that there are currently 26 people on their waiting i1st for housing
rehab and the benefits of housing rehab include neighborhood revitailzatlon, eilmlnating hazards,
and increasing the tax base for the property.
Penzlner asked about the difference between last year's $280,00 request and this years $300,000
request. Barnes stated inflation Is a factor and housing rehab costs have Increased. Milkman
referred CCN members to exhibit A of the appllcallon and stated that there are increased costs
associated with the admlnistrallon of $250,000 In HOME funds.
In response 10 Murray, Barnes stated that the contract expires at the end of June for the IFA and
the IDEO rental rehab programs; there is a problem trying to get all the funds committed, and they
are anliclpaling an extension to the foilowing June.
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February 24, 1993
Page 8
Penney asked why landlords are resistant to the rental rehab program. Bames stated that a
landlord doesn't want to take on a loan and they want something for free. Bames said the
housing rehab 5% IFA loan is not very marketable. In response to Martin, Milkman stated there
are no loan charges for the loan servicing and it Is done free for the City by a lender.
ELDERLY SERVICES AGENCY (ESAl.JEAN MANN
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Jean Mann, Director of ESA, stated that ESA Is an Institution that has been in Iowa City since
1980. The mission of the agency Is to keep people In their homes as safely and as long as
possible. Mann explained request for funds is for the Small Repair Program. Mann explained
that the repairs contribute to the safety of Iowa City people who are elderly or handicapped who
i1ve In their own homes and have iow- to moderate-Incomes. Mann stated the need for the
program has become more evident as time has gone by, that people over 62 live in old homes,
and the older the home the higher the maintenance requirements. Mann said that people on fixed
Incomes find it diHlcult to aHord those repairs and maintenance chores and they don't know who
to trust to do the repairs. Mann sated that having a safe home environment keeps people out
of nursing homes. Mann said that ESA has 156 women on their client rolls who are below the
poverty level and another 26% of their clients are women whose Incomes are below 50% of the
area median Income. Mann stated that people want to stay In their homes. Mann said the goals
for the project are to Identify low- and moderate.lncome people who need that kind of work done,
establish a selection process, Identify trustworthy contractors that work can be subcontracted out
to, and to supervise construction. Mann noted that Jane Hagedorn works with the ESA Small
Repair Program. Mann explained that the program Is advertised via letters, water bills, in
newsleners, Senior Center Post, and Heritage Agency Involvement. Mann stated that applicants
are screened and someone goes out to look at the job to see if it contributes to safety and Is
Inside the home or directly leading to the home. Mann explained that Jane Hagedorn draws up
the specifications, contracts a subcontractor, and after the work is done, inspects the work. Mann
said upon completion of the work she submits the billing to Marcl Undsay. Mann reviewed the
use of volunteer and staH time. Mann stated that 5% of her time and 8% of Jane Hagedorn's
time (156 hours) were applied to the program. Mann said there were $1200 in costs for supplies
and liability Insurance costs, Mann said last year's $16,000 program expenditures were used
In 61 homes at an average cost of $203 a house which Included the repairs and the labor. Mann
said repairs Include walks, windows, steps, floors, leaks, plaster, bathrooms, grab bars, hand rails,
railings outside leading to the house, and ramps.
In response to Murray, Mann stated that a waiting list exists because of the dependence on
contractors having the free time to do the job. Mann said that emergencies are answered right
away.
Dennis asked if the Small Repair Program only serves Iowa City. Mann said yes. Dennis asked
if Mann had considered adding Coralville. Mann said she has made a request to Heritage
Agency for funds for the rest of the county.
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Committee on Community Needs
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Page g
Martin asked If volunteer labor Is sought from contractors In Iowa City. Mann said contractors do
donate labor. In response to Martin, Mann said the donated labor is not counted under the Small
Repair Program because Gary Smith, of the Chore Program, organized the volunteer work.
ICARE-DEB TIEMENS
Deb T1emens distributed a revised budget page for the application. T1emens explaIned that a year
ago a group of community service providers to HIV positive people decided to form an ad hoc
committee to cooperate In Identifying service needs of people who are HIV positive, to make sure
that services weren't being duplicated and also to recognize service gaps In services to HiV
positive people. Tlemens said there was also a concern for housing and how housing needs are
going to be addressed. T1emens said it was decided that a needs assessment was needed.
Tiemens said the COBG application is for assistance In providing the needs assessment and to
continue to provide housing services to people who are HIV positive. Tiemens said that there are
a lot,of needs. Tiemens stated since 1988 there have been 75-100 HIV posilive people that
have received medical treatment in this community. Tlemens stated that for every one person
Identified as HIV positive we can assume that there are probably at least ten more that we don't
know about it. T1emens said the number of HIV positive persons will quadruple by the year 2000.
Tiemens stated t/ie needs of HIV positive people are very diverse. Tlemens said that ICARE Is
primarliy dealing with a large number of gay men and substance abusers. She said that they
often live alone with little familiar support or live with others who are Infected and unable to care
for them. T1emens stated that there are a variety of medical needs including the need for In-home
health care, IV therapies, and help for dementia, which causes confusion and memory loss and
complicates the need for self.medicating. Tiemens stated that there Is a drastic change In Income
for a lot of them with many on disability with very low- to moderate.lncome. Some face the threat
of losing their housing because they cannot afford to keep their house. Tiemens stated there has
also been Identified a need for short term housing for people that come into the area for treatment
at the University of Iowa. Tiemens stated the goal is to determine the best possible solution. A
number of solutions have been discussed Inciuding purchasing a home or facility where in-home
medical care would be there for people as they needed it, programs where financial support Is
provided so people can stay In their own homes, and providing in.home health care networking
with other programs that are already in place. Tlemens stated the plan Is to hire a housing
coordinator who wlli develop and conduct a survey to obtain an assessment of the needs, check
out resources, and then develop and Implement a program. Tlemens said this person wlli be able
to provide housing services and make appropriate referrals. Tiemens explained that the other
uses of the needs assessment are to incorporate it into the CHAS report and to use it for future
funding applications. Tiemens stated the revised budget page lists the In-kind support. Tlemens
said 65% of the grant, $10,188.75, would be used for planning, and that 35%, $5,486.25, would
be used for providing services. Tiemens Introduced Suzanne Watson from the Free Medical
Clinic and Karen Fox who Is a volunteer of ICARE.
Milkman explained this is a first in terms of CDBG applications In that it Is a request for planning
money. Milkman stated she contacted HUO and according to the regulations, 65% of this request
would fall under the Administration and Planning element 01 our ailocation with the 20% cap.
Milkman said there are two decisions the CCN needs to make, One Is a poilcy decision of
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Committee on Community Needs
February 24, 1993
Page 10
whether it wants to fund pianning activities of other agencies and secondly, the impact this
decision has on other funding associated with that 20% cap.
Penziner asked why this does not fall under the responsibilities of CHAS. Tiemens stated the
intention is to go after funding for specillc housing but a needs assessment was needed.
Watson stated that needs assessments are asked for and required by lots of funding bodies, with
HIV there is a spectrum of needs and it has been very diHicult to determine the best way to deal
with them. Watson said that If someone Is able to take a look at the modeis and the funds that
are currently available, ICARE can decide how much of that spectrum should be filled. Watson
explained federal dOllars are becoming available for AIDS related housing. Tlemens said the
University has been contacted to heip evaluate the survey.
In response to Dennis, Tlemens stated that they will develop their own assessment tool. Dennis
stated ICARE should look at other cities' models of assessment.
Oxley asked if any organizations have been asked for cash. Tiemens stated that Is an ongoing
process. '
Martin asked how ICARE wiil collect data. Tlemens stated agencies wouid be used to help
administer the survey. The agencies will also be surveyed for their knowledge of the problems
with HIV and AIDS In this community. Karen Fox stated that there are other resources that
ICARE can draw from.
MAYOR'S YOUTH EMPLOYMENT PROGRAM (MYEP)-PEG MCELROY FRASER
Peg McElroy Fraser, Executive Director of Mayor's Youth Employment Program, Introduced
Lianne Knych, MYEP's VISTA Volunteer, and Linda Miller, the Program Coordinator of Mayo~s
Youth Employment Program,
Linda Miller stated that MYEP's mission is to train and help young people become Job ready.
Miller stated that it Is best to first do in-house employment. Miller said that she is concerned about
the decrease In funding that is happening with MYEP. Miller stated there Is a need for MYEP to
start Its own business to become self-funding, and to provide In. house training to prepare peopie
to become self-sufficient and Job ready,
Fraser explained there are several facets of the concept of "We Deliver Plus', Including a focus
on the business community at large and in the home health aide areas, Fraser stated that this
Is a training mechanism for teaching young economically disadvantaged young people.
Knych explained that the program will develop a business, 'We Deilver' or "We Deliver Plus'.
The business will be able to provide courier services to the community. Knych stated a strong
mentoring program will be developed with the business community. Knych said an important part
of the program Is that it will give young people who are involved in It a great sense of power.
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February 24, 1993
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,.. Fraser stated that MYEP's waiting list has Increased over 70%. Fraser stated that MYEP Is in I
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I need of an additional vehicle and she Is attempting to obtain a Variety Club van. Fraser stated I
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she looks forward to creating this additional component of the program in order to make it I
successful and In order to provide the appropriate stipend In order to move towards being able I
to fund the program on their own. I
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Martin asked what income wouid be received by the participants. Fraser explained that when a
homeless person Is referred to MYEP, MYEP tries to provide a job site that fulfills what their
needs are, finds a work site supervisor, and tries to Iind a Job site that they have an interest in
long term. A young person can only work up to 20 hours per week at minimum wage. Fraser
stated MYEP tries to find a job site where there would be an Interest to hire this person on as
their own employee because MYEP can't support them forever.
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In response to Martin, Fraser stated the wages will be negotiated and the youth that assist with
the planning of the business will have some say In what will be charged. Fraser stated she hopes
, that the minimum wage in nine months would be between $5.00 and $5.50 per hour with at least
, 20 hours per week. Fraser stated she hopes the business will become self-sufficient. Fraser said
I '-- th~t businesses are able to become successful even with high tumover rates. Fraser stated that
I the purpose of the business Is to teach basic skills for employment.
I ~--, Penney asked If consideration was given to employment versus self-employment. Fraser said
, it will be a fUlly operational business and youth will be exposed to marketing, publiC relations,
!
, various types of skills. Knych stated that because the youth are going to have a lot more control
! over everything that occurs in the business, hopefully there will be a lot more invested In It by the
\ youth and reduce the turnover rate. Fraser stated a goal Is to move young people through the
programs to make room for more people that are constantly referred to them. One reason to
work towards self-funding Is to Increase the number of work job slots available.
Penzlner asked what is the relationship of this project to education. Fraser stated there will be
a focus on the continuation of school.
Cooper asked If this was a totally new concept in Iowa City. Fraser stated that this Is a grant
, through the HUD Office of Planning and Economic Development and Is the first time MYEP has
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I had the opportunity to bring In this particular source of funds. Fraser said there are other
resources to consider. Fraser slated that 'We Deliver Plus' and the Home Health Aid program
will provide services not received through anyone else.
Milkman asked if kids will be working In a regular employment situation or will work to estabilsh
'We Deliver Plus'. Milkman asked what the kids will actually be doing. Fraser said that a
business will be developed and created to obtain self-sufficiency for MYEP. Fraser said young
people will be moved through a variety of experiences, all facets of business operations, looking
for a niche as to where they might go for future vocational and career opportunities,
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Committee on Community Needs
February 24, 1993
Page 12
Martin asked if MYEP have been in contact with the Institute for Social and Economic
Development about entrepreneurship programs. Fraser stated they have had a tremendous
response from people who have backgrounds and experience In this concept.
Murray asked If 'We Deliver Plus' will happen whether or not CDBG funding Is received. Fraser
said yes. Fraser stated that the stipends would be a sorely missed component of the project.
Fraser stated the stipends are needed until the program becomes self-sufficient. Murray asked
if 'We Deliver Plus' will be self-sufficient in one year. Fraser stated the $75,000 grant could run
through a two-year fiscal period or minimally for a one-year period. Fraser stated it wil/ take up
to four months to start this program.
THE CITIZEN BUILDING.BOB BURNS
Bob Bums presented Information about his project to convert the former Press-Citizen building
Into 66 one-bedroom apartments. Bums stated the CDBG grant is for the acquisition costs for
the proJect. Burns explained that the projectwlII directly benefit low-Income elderly and physically
handicapped persons by providing housing. The overall project will prevent blight, the need for
the project Is well documented In the CHAS plan, and all of the units will be adaptable to the
handicapped. Burns stated the project Is similar to a project he proposed two years ago and that
he has a good track record In Iowa City. Burns explained the long-term use of the project will be
devoted for elderly housing for 20 years and could be extended for 30 years. Burns said the
CDBG funds would only represent 8.2% of ihe total project costs. Burns stated plans are to
acquire the property by Spring 1S93 and start construction by September 1S93. Burns stated the
project has not been previously funded by CDBG funds.
Penney asked who are the other special needs populations that will be served. Burns stated
physically handicapped persons will be served.
Martin asked If other funds could be obtained If less than $550,000 were allocated, Burns stated
an optlo'n would be to Increase the amount requested from the other sources or to reduce the size
of the project.
Dennis asked for an explanallon regarding the effect of receiving other funding" If CDBG funds
are not allocated. Burns explained that the whole program has a provision that would allow OED
to either consider equity or provide a grant or a long term loan. In response to Dennis, Burns
stated he could apply for HOME funds. Burns said the HOME program through OED has
authorized a $400,000 grant for the acquisition. The CDBG funds could be used for that part of
the project and the HOME funds transferred to the development side of the project.
Martin asked who would be eligible to live In the apartments. Burns stated as long as persons
qualified at the time that they moved into the apartment they could stay in the apartment. In
response to Martin, Burns stated a maximum of two people can live In each apartment.
Milkman asked for a clearer Idea of the funding picture and the possible different scenarios for
funding. Burns said he would provide staff with a scaled down proposal If his request for IDEO
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Committee on Community Needs
February 24, 1993
Page 13
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funds Is denied. Martin asked what a scaled down proposal means. Burns said he wouldn't build
as many units but there would be an opportunity to build more units later.
Penziner asked if last year's appilcation included construction of shops and offices. Burns said
it was just for general office use and that has been deleted in this project. Bums stated he had
always planned on a maximum of 66 apartments.
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Milkman staled the City Council did approve the ten.year tax abatement for the whole project.
Burns stated that Council has agreed to the concept for the tax abatement but there has been
no formal action.
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Murray asked If It Is necessary that the CDBG funds be a grant versus a loan to leverage other
funding sources. Burns said not necessarily. Burns stated one of the stated purposes for the use
of CDBG funds Is to acquire property and preserve historic residential and non-residential
structures.
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HORACE MANN PTO -TOM DIEHL AND JiM PETERSON.
1<'1
Tom Diehl, representing the Horace Mann PTO, stated the project Is a playground project. Diehl
stated that community development means people developing their own communities and this
project is that. Diehl said the exciting part of the project is involvement of the community. Diehl
presented Infonnation about the Northslde of Iowa City. Diehl stated the north end Is becoming
revitailzed. Diehl presented Information about Robert Leathers and Associates architectural firm.
(Reads from Smithsonian magazine artlcle.see attached) Diehl stated it Is the spirit that makes
this development project for the neighborhood. Diehl stated a primary goal is accessibility for
people of all types, the project will make the park and the school Into a focal point of the
Northside, and this project will benefit the Northside and the entire City.
, I
Jim Peterson, treasurer for Horace Mann PTO, presented Information about the implementation
of the proposed playground project. Peterson said a CDBG application was submitted one year
ago, and last August Diane Dlngbaum attended a seminar on playground planning sponsored by
the Mississippi Bend AEA. Peterson said that since August the Mann PTO has met with the
Northside Neighborhood Association, the Iowa City Community School District, Terry Trueblood
from the Parks and Recreation Department, the Leathers firm, and volunteer coordinators from
two completed Leathers projects. Peterson said advantages to the project are having an
adjacent school ground and park; there is an active and supportive neighborhood association, the
Iowa City School District and the City's Parks and Recreation Department have made
commitments for In. kind assistance, and over $11,000 has been raised by the PTO and School
District Foundation specifically earmarked for this project. The PTO and the School have an
estabilshed Involvement with the North Market Square Park,
Penziner asked what facilities are at the school now and how do they compare with other
elementary schools, Diehl stated the playground Is almost all asphalt, simple wooden equipment;
a potenllally dangerous drainage situation present and there is also playground equipment in the
park itself.
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Committee on Community Needs
February 24, 1993
Page 14
Pigott asked if there was any consideration of doing the project in stages. Diehl stated that was
considered but the Leathers firm should be allowed to complete Its work. Peterson said the
project takes a tremendous amount of energy but the project is constructed In a four- to five.day
pertod.
Penney asked about the concept of segregating kids with disabilities into their own section. Diehl
said he has toured a Leathers playground and it wasn't perfect but the playground will end up
being a reflection of the people who have input to the design. Dennis asked if Horace Mann PTO
has contacted Hoover Playground Committee. Diane Dingbaum stated she had met with
playground committee members from Hoover Elementary. Dingbaum staled they would like a
playground that Is completely barrier.free and that the children could share experiences.
Milkman asked If Design Day means that the plan presented Is just one possible configuration
of the playground. Diehl said yes.
Murray asked if children with disabilities are currently unable to use the playground. Diehl said
yes and that someone In a wheelchair would be unable to get to the wooden play structure that
presently exists on the playground.
Dennis raised concerns that handicapped children not only have accessibility but they will be able
to play.
Martin asked for a breakdown of the proposed budget. Diehl stated he can provide a detalied
breakdown of the project. Diehl said funding sources for project materials are:
\
$1,650
$1,000
$3,000
$10,000
$4,150
$700
$1,650
Mann PTO
Hills Bank ,
In kind contributions
School Dlstrtct Foundation and PTO
I.C. Community School District physical plant for asphalt removal
Mann PTO
I.C. Parks and Recreation for relocation of swing set
In response to Martin, Diehl stated the PTO is contributing approximately $13,000.
Moved by Pigott, seconded by Martin to adjourn at 10:00 PM.
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COMMiTTEE ON COMMUNITY NEEDS
1993 COBG FUNDING PROPOSALS HEARING
IOWA CiTY SENIOR CENTER CLASSROOM
PLEASE SIGN IN
NAME
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AGENCY
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COMMITTEE ON COMMUNITY NEEDS
FEBRUARY 25. 1993 - 6:35 P.M.
SENIOR CITIZEN'S CENTER CLASSROOM
MEMBERS PRESENT:
MaryAnn Dennis. Sue Feeney, Rusty Martin, Linda Murray, Lisa
Oxley, Robin Paetzold. Andy Penziner, Bruno Pigott
MEMBERS ABSENT:
Grace Coopar. Keith Ruff, Maris Snider
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STAFF PRESENT:
Kerstin Krippner, Marci Lindsay, Marianne Milkman, Marge
Penney
OTHER PRESENT:
Bob Hardy (Cable TVI
CALL TO ORDER AND INTRODUCTIONS:
Chairperson Dennis called the meating to order at 6:35 PM.
COMMUNITY DEVELOPMENT WEEK UPDATE-LINDSAY
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Lindsay reported that the Community Development Week subcommittee has met two times
and decided that the CD Week festivities will be held at the Public Library on April 8,4-6 PM.
Lindsay stated she needs volunteers to help set up before 4:00 o'clock and help clean up after
6:00 PM. Lindsay stated the theme is "Block by Block-Community Development in Iowa City"
and the keynote speaker will be Caroi Thompson. Lindsay said there will be a special wall-
building ceremony involving human service agencies, an awards ceremony. and a video on the
Rundell Street house move. Legislators have been invited to participate. Lindsay stated the
display will be placed in the Old Capitol Mali or the Civic Center after April 8. Milkman stated
the event will be videotaped. Lindsay said CD Week T-shirts ara available for purchase.
REPORT ON CONGRESSIONAL ACTION ON THE ECONOMIC STIMULUS PACKAGE-
MILKMAN
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Milkman stated the City may receive additional CDBG funds in the form of a "stimulus"
package, which President Clinton is sending to Congress soon. Milkman asked that letters
of support for the stimulus package be sent to our members of Congress. Milkman stated the
extra CDBG money in this package would be approximately $574.000 for Iowa City. Milkman
stated that her office and the Public Works Department have identified a number of the
projects that the money could be used for.
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DISCUSSION OF THE 1993 CDBG ALLOCATION PROCESS AND SCHEDULE
Dennis stated there would be a 1 O,minute presentation period and a five-minute question-and-
answer period.
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Committee on Community Needs
February 25, 1993
Page 2
1993 CDBG FUNDING PROPOSAL PRESENTATIONS
LIFE SKILLS- CAROLYN CORBIN & GILLIAN FOX
Gillian Fox, Executive Director of LIFE Skills Inc., introduced Carolyn Corbin, Housing
Specialist. Fox presented LIFE Skills Housing Support Curriculum Program. Fox stated this
program provides educational skills that teach people to improve their housing skills. Some
of the skill areas that are taught are budgeting, paying rent and utilities on time, home
maintenance and repair, home safety, supervision of children, and communication. Fox stated
that there will be an emphasis on liaison activities with landlords to let them know that LIFE
Skills is available to work with tenants. Fox stated that a goal of the program is to avoid
eviction. Fox explained LIFE Skills is working with the Housing Authority, the Emergency
Housing Project, and the Domestic Violence Intervention Project. Fox requested additional
funding to continue the program into next year.
Oxley asked how will the program be maintained next year. Fox stated LIFE Skills is looking
for other local funding. In response to Martin, Fox stated LIFE Skills is planning to serve 30
people this year and next year plans to serve 50 to 70. Fox explained the educational
curriculum takes approximately ten weeks, two to three hours per week.
Penney asked how is it determined what areas people need help with. Fox stated the she
meets with tlie consumer, case managers and the Housing Authority to assess needs.
Paetz old asked why the Housing Support Curriculum Project wasn't built into the budget
presented to United Way for funding, Fox stated that they are designated but do not receive
regular funding from United Way.
Murray asked if the program has gotten landlords to accept housing vouchers or certificates.
Fox stated she has had good experiences with landlords.
Dennis asked if LiFE Skills has a waiting list. Fox stated there is not a waiting list and
services are offered on a first come. first served basis.
Penziner asked if the lack of a waiting list is attributable to the early stages of the program.
Fox stated that the newness of the program has something to do with it.
In response to Pigott, Fox stated they have surveyed the housing specialists at the Public
Housing Authority and they have indicated that consumers were successfully continuing in
their placements. Fox explained there have been consumers that have gotten into trouble and
they are assisting them again. Fox stated the program is, for the most part, successfui.
Martin asked if there are other agencies in town whose mission is to help people find landlords
to work with vouchers. Fox stated the Housing Authority, Community Mental Health Center,
Greater Iowa City Housing Fellowship are involved.
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February 25, 1993
Page 3
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Milkman noted that the CHAS states that families with vouchers have trouble finding housing.
Milkman explained that persons have three months to find housing and if housing is not found
they are required to return the voucher and are put on the bottom of the waiting list for
Section 8 assistance. Finding housing is a real need that is not being filled. Responding to
Oxley's question regarding futura funding, Milkman stated that in the past CCN has funded
programs for a period of three years until the program could find its own funding and get
established. Milkman asked why the staff position is being extended from half time to three-
quarter time. Fox stated more contacts will be made with persons needing to find housing and
more time will be spent at the Emergency Housing Shelter and DVIP working with persons
living there.
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EMERGENCY HOUSING PROJECT - MARGE HOPPIN AND CHUCK PING
,."
Marge Hoppin, Presidant of the Emergency Housing Project Board, introduced Chuck Ping,
member 01 the Board of Directors. Hoppin explained that the primary mission of the
Emergency Housing Project is to provide short term housing and food to all persons who lack
adequate financial resources. Hoppin stated an auxiliary mission is to meet other closely
related needs through raferrai. Hoppin said the shelter was started by 20 churches in 1983
and opened its doors in 1984. There is a 21.parson board with one member repraseniing the
VA Medical Center. Hoppin said that in 1986 the EHP served 675 guests and 1386 people
were served in 1992. Hoppin stated an average of 29 parsons stay in the shelter each night
with an average stay of nine nights. Hoppin stated that 26,714 meals were served in the
evening soup kitchen in the last year. Hoppin stated that the shelter provides stop gap aid
until adequate housing is found or medical treatment is provided. Hoppin said a large number
of guests are hospital outpatients, Hoppin explained that the Board has determined that tha
EHP soup kitchen serving non-sheltered guest exceeds the safety and sanitary capabilities of
the shelter and it must be moved soon to another agency and another location. Hoppin stated
the Salvation Army is looking into this option and she strongly endorses their application to
CCN for CDBG funds f,or kitchen renovation. Hoppin stated that EHP is concerned about the
safety of 11 men housed in the basement. Hoppin reviewed the request for funds. Hoppin
stated the proposal requests $3,038 to install a new door in the north sida of the building and
$22,705 for an air cleansing system. Hoppin stated there are serious concerns about the
spread of airborne diseases, particuiarly tuberculosis. Hoppin stated that in Johnson County
seven new cases of tuberculosis were reported in 1991. 2 new cases in 1992, and 2 new
cases so far in 1993. In Johnson County 127 individuals have active TB right now and are
receiving medication. Hoppin stated a contagion policy has been passed by tha EHP Board,
staff is now tested for TB every six months, and sanitation procedures have been steppad up.
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Chuck Ping presented information on the design of the air cleansing system. Ping stated that
tuberculosis is spread from person to person by tiny airborne particles containing
tubercoccasiili particles called droplet nuclei and drop nuclei are carried on air currents and
dispersed rapidiy throughout a room. Ping stated the goal of environmental infection control
is to prevent the spread of TB by protecting susceptible people from inhaling airborne
particles generated by infectious people, Risk of airborne infection such as TB can be
lessened with ultraviolet UV radiation. Ping stated information from the Centers for Dis~ase
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Committee on Community Needs
February 25, 1993
Page 4
Control were used as guidelines outlining the needs and solutions for preventing tha spread
01 TB at the EHP. Ping said an air circulation and air conditioning system would provide house
wide cool air with lower humidity level and circulate heat and fresh air while cleaning the air
of airborne diseasas, particulariy TB, by means of duct contained UV ultraviolet air cleaners.
Ping said a system was designed and consists of two air conditioning compressor units, a
series of duct lines, and UV air cleaning units located in the attic. Also a high efficiency air
cleaning unit will be used to purify the air.
Pigott asked how effective is the system in preventing the spread of disease. Ping said there
is a variation in effectiveness because there are a lot of variables such as air leakage, air
movement, and the number of floors. In response to Pigott, Hoppin stated the system has
been installed in other shelters in the nation and the state of Arkansas has used them
extensively.
Dennis asked if there are any future plans to make EHP a smoke free environment. Hoppin
said a separate designated smoking room has been discussed.
Paetzold raised concerns about investing the requested funds in such an overcrowded facility.
Hoppin said the DVIP expansion project could relieve some of the overcrowded conditions.
Hoppin stated that long range planning will need to consider the overcrowded conditions.
Paetzold asked if the house is air conditioned right now. Ping stated there are eight window
air-conditioning units. Paetz old asked if the EHP will be able to afford the incraased expense
from the new air conditioning system. Ping stated yes.
Penziner asked if there have been any documented cases of TB in the house, Hoppin stated
one person is under treatment. in response to Penziner, Hoppin said people are not required
to be skin tested for TB.
In response to Martin, Ping said the circulating fans can be timed for greater or lesser use to
establish optimum conditions. Martin asked if the system will dramatically reduce the amount
of smoke in the house. Ping said the system will help.
Feeney asked if sick persons are sent to the Iowa City Free Medical Clinic. Hoppin said yes,
persons are sant to the Free Medical Clinic, University Hospitals or the VA Center.
COMMUNITY DEVELOPMENT DOWN PAYMENT ASSISTANCE PROGRAM- MARIANNE
MILKMAN
Milkman stated this was a program that was funded as a pilot program two years ago.
Milkman said that although the CHAS states that the top priority is to provide affordable rental
housing for renters in Iowa City, there is also considerable need for assistance to first-time
home buyers. Milkman stated the Downpayment Assistance Program Is simple to administer
because the basic screening and work is done by the lenders and local private monies can be
leveraged through federai funds. Milkman stated that First National Bank has just started a
program, using Federal Home Loan Bank Money, for first-time homebuyers. Milkman stated
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Committee on Community Needs
February 25, 1993
Page 5
that the first-time homebuyer needs a 10% down payment in that program and the purchaser
has to come up with 5% and the bank will loan the other 5% if need be. Milkman said the
Downpayment Assistance Program can be of tremendous help. The program offers a
maximum of $3,000 which has to be matched by the purchaser. The assistance is in the
form of a silent second mortgage and is repaid when the house is sold. Milkman said the
program could assist 15 -18 houses.
In response to Penziner, Milkman said it is done on a first come-first se'rved basis. Oxley asked
if the loan would be paid back if someone lived in the house forever. Milkman said it would
be paid back when the owner died. Penziner noted concerns that the example of assistance
as outlined in question #12 is overstated and purchasing a home can still be tough even with
$3,000 in downpayment assistance. Milkman agreed.
Pigott inquired about eligibility status if persons receive IHAP money, Milkman stated persons
are eligible for this program if they receive IHAP money. Milkman stated that IHAP requires
a match also and the same match will serve both programs.
Murray asked if this program will become self-supporting. Milkman stated it will never be self-
supporting but it will have some revolving funds to use for this program or another.
Penziner asked Milkman to comment on the statement in Question #15, .Private lender and
state programs would continue to exist, but their effect would continue to be very limited in
relation to our high cost housing market: Milkman stated that it would take more money
than what is available from the state through the IHAP program to assist persons below 80%
median income to buy a $85,000 house.
In response to Dennis, Milkman stated that this money could be used to buy a trailer.
GREATER IOWA CITY HOUSING FELLOWSHIP-CHARLIE EASTHAM
Charlie Eastham, President of the Board of Trustees of the Greater Iowa City Housing
Fellowship, described the funding request and viability of the project. Eastham stated the
project involves constructing four new duplex apartment buildings configured as four three-
bedroom units and four two-bedroom units. Eastham said the units would be used as
permanent affordable rentai housing and located in Whispering Meadows subdivision. GICHF
will provide a direct benefit to very low.income households because they will be made
available to participants in the Section 8 program. The project will increase the availability of
affordable multi-bedroom housing. Eastham stated that when the debt on the house is retired
it will actually increase the supply of affordable housing in the community. Eastham noted
that affordable rental housing was identified as the highest priority need in the CHAS.
Eastham explained thet the project financing includes $75,000 CDBG funding, $5,000 for
architect's fees for design work, a HOME Program grant for $300,000 as well as private
lender financing for approximateiy $200,000. Eastham stated that $600,000 is budgeted for
the project. Eastham stated the HOME Program funds are quite assured and that the
application is being done in conjunction with Iowa City, Eastham stated the Housing
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Committee on Community Needs
February 25. 1993
Page 6
Fellowship this year was awarded $325,000 in HOME funds for another project which
involved acquisition and rehabilitation of four duplex apartment units. Eastham reviewed the
schedule for the project and said the Housing Fellowship anticipated having the units available
14 months from now.
Martin asked what would happen if CDBG money was received but not the HOME money.
Eastham stated he does not doubt that they will receive the HOME money if CDBG money
is committed to the project.
Eastham noted that they have contracted with LIFE Skills to receive housing support services
for persons involved in their program.
Penney asked if future plans to get people housed in affordable housing units without the use
of vouchers are viable. Eastham said it is a specific goal of the project. Eastham explained
the operating expenses for the properties are such that the properties would be affordable to
households who have on the average $10,000 annual income and rent will be lowered once
the debt is retired.
Milkman stated the HOME application is complete and it is being recommended by the
Housing Commission and City Council is holding a public hearing next Tuesday.
In response to Murray, Eastham explained that rents for the two.bedroom and three-bedroom
units are fair market rents used by the certificate program. Eastham stated that occupants
pay no more than 30% of their gross income and the subsidized rent will be used to pay the
debt.
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DOMESTIC VIOLENCE INTERVENTION PROGRAM.PAT MEYER, HENRIETTA LOGAN. DOUG
WINGO
Pat Meyer, director of the DVIP. introduced Henrietta Logan, DVIP Board Chair, and Doug
Wingo, DViP Capital improvement Fund Raiser. Meyer presented information about DVIP.
Meyer stated that DViP is one of 19 shelters in the state of Iowa that provide services to
victims of domestic violence. Meyer stated the primary population served are women who
are living with or married to someone who is battering them. Meyer stated the shelter has
always been the core of their program and 150-180 women a yaar are served at the shelter.
Meyer stated DVIP also offers a 24.hour phone line, a group program, individual counseling,
a children's program, and outreach. Meyer said that out-of.shelter contacts are also made and
last year DVIP staff worked with approximately 1100 women. Meyer stated that the request
for CDBG funds is for a new shelter. Meyer noted that the shelter provided housing for an
average of 29 children and women per day with 45-48 women and kids staying at the shelter
during peak times. Meyer stated that DVIP is planning to purchase a lot on the south side of
Iowa City to build a new facility. Meyer stated plans are to build a facility with 15 bedrooms,
additional office space and counseling space. Meyer provided CCN members and staff with
concept drawings of the proposed facility. Meyer stated that the project will provide adequate
parking and additional dumpster space.
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February 25, 1993
Page 7
Henrietta Logan, Chair of DVIP Board, stated the demand for services has grown
tremendously and additional space is needed to meet program needs. Logan stated that a
building site has been selected.
Doug Wingo, DVIP Fund Raising Consultant, stated DVIP is using a standard capital campaign
model. Wingo stated he is looking for donors who will pledge $100 or more and 1500 people
-, have been identified as major gift prospects. Wingo stated that a brochure has been
developed as well as a domestic violence fact sheet and personalized letters. Wingo stated
that DVIP will be allowed to solicit funds from University of Iowa faculty and staff. Wingo
stated DVIP wants to raisa $500,000 and hopes to obtain funding through the sale of their
present facility ($100,000), $120,000 CDeG monies, $100,000 in grant funding from local
and nationai foundation and corporation sources, and $200,000-$300,000 from individuals.
Wingo stated the long rangll benefit of the capital campaign is that it is a time to bring in new
donors who will become annual givers.
Milkman asked about the proposed sale of two properties. Meyer explained DVIP is proposing
the sale of their one property. Meyer noted that CDBG monies were used to purchase the
original building. Meyer asked for support for their major expansion.
Feeney asked if DVIP clients are ever housed in private homes. Meyer said that is a model
that has worked in other areas but Iowa City has not done that because it is difficult to
provide the support services and security.
In response to Marlin, Meyer stated the average stay is 32 days and the new facility will be
able to house 60 persons. Martin asked how DVIP is going to manage the larger building with
increased numbers. Meyer stated that staff is addressing staffing needs, different
maintenance issues and programming issues. Meyer said the change will be significant.
Penziner asked if DVIP serves people from outside the Iowa City area. Meyer stated that the
main core of people served comes from Cedar, Iowa, Washington and Johnson counties, and
state funding is received for some of those services. Meyer stated the State Coalition goal
is to get a program within 30 miles of anywhere within the state. Meyer stated there is a
statewide hot line out of Des Moines. Meyer stated DVIP is part of a nationai network that
serves women from other parts of the country.
In response to Penney, Meyer stated that 20-25 kids and 12-15 women a day are housed at
DVIP. Meyer stated that in the past three years over half of the children have been grade
school aged and programs and services are needed for that age group.
Milkman inquired about the $30 per square foot costs. Meyer stated that the unfinished
basement costs are lower.
SALVATION ARMY-CAPTAIN MIRIAM J, MILLER. KITTY DAVIS & POLLY MA
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Committee on Community Needs
February 25, 1993
Page 8
Captain Miriam J. Miller, Commanding Officer of the Johnson County Salvation Army,
introduced Kitty Davis, part of the iowa China Friendship Association.
Kitty Davis stated that she has lived in Iowa City for thirty years and has done a lot of
voluntear work for the last 25 years. Through her volunteer work at Free Lunch and the
Salvation Army, she has seen how they serve with love and give back dignity to those who
come. She stated that she can relate to those who are hungry. Davis stated that in the 1930s
and eariy 1940s, Japan was fighting In China and she was rescued by the Americans. In the
late 1940s her country was in turmoil again and her family escaped to Hong Kong where her
relatives housed them, but made Davis feel like a beggar. Davis stated that the Salvation
Army believes in building self esteem by returning dignity accomplished through social
interaction, which is as important as the food. She asked for help as she continues to pay her
debt to the U.S. by improving Iowa City by funding the Salvation Army. Davis read a letter
that was sent to the Salvation Army from a family thanking tha Salvation Army for their
assistance.
Miller stated the Salvation Army is requesting $15,000 to be used for renovation and
provision of a commercial kitchen. Miller stated a night time kitchen is needed in this
community and the meal will assist low- and moderate.income persons. Miiler stated there
are 6.81 homeless people per 1,000 people in Johnson County. Miller stated the Iowa China
Friendship Association will assist with fund raising and operation of the soup kitchen. Miiler
stated Mr. James Ma, owner of the China Garden Restaurant, wiil provide the expertise and
functional design of the kitchen and food preparation areas. A national restaurant chain has
made a commitment to provide dishes, utensils and other items and will assist in the training
of cooks and mass food preparation. A University of Iowa senior architect has committed to
providing all the necessary architectural drawings, and a local construction company will
donate time and supervision, a large refrigeration firm wiil assist in the installation of the
walk-in refrigerator, and the Restaurant and Bar Owners Association has made commitment
for gifts in.kind. Miller stated applications were submitted to the James River Corporation,
Gannett Communities Fund, the Aquinas Charitable Trust and to the David Braverman
Foundation for funding.
Feeney asked if persons would pay for the meal. Miiler explained meals are free and would
be served six days a week in the evening.
Martin asked if a person would walk in, eat the meal and leave. Miller stated that no
questions are asked. Miller explained that the TV and telephone will be located in the
basement. Miller stated that a staff person will be there to help people.
In response to Pigott, Miller stated the facility will be located at 510 Highland Ave. Paetzold
asked how many people will be served nightly. Miller stated plans are to serve 30-100
persons, including EHP clients. Paetz old asked if there will be a limit on the number of times
a person can use the soup kitchen. Miller said no. Pigott asked when the meal will be served.'
Miller said the area would be open all day and the meal would be served beginning 5:00 or
5:30 PM for one hour and a half.
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Kitty Davis said the Iowa China Friendship Association is made up of volunteers. Milkman
asked how long is the lease; Miller stated the Salvation Army has a 5 year lease with two
automatic five year renewable terms. Miller stated the Salvation Army has first option to
purchase the property. and plans to do so.
Dennis noted that question #15 was answered "None?". Miller stated that if no funding is
received from the community, other application for funds will be withdrawn.
Paetzold asked about future support for the program. Miller stated the Salvation Army is
trying to receive support for three'years by which time the progrem will be incorporated into
the Salvation Army generai budget. The Salvation Army used mail appeals to generate
contributions.
Dennis asked if the space is accessible to persons with disabilitias. Miller said yes.
In response to Milkman, Miller stated a breakdown of the budget can be provided.
MECCA-ART SCHUTT AND RON BERG
Art Schutt stated that CCN members received a brochure outlining the services provided by
MECCA. Schutt stated MECCA is the comprehensive substance abuse treatment and
prevention organization for Johnson, Iowa, Cedar, and Washington counties. Schutt stated
that over 80% of their clients are Johnson County residents. Schutt explained that MECCA
does social detoxification which is a non.medicated detoxification and a wide range of persons
are served. Schutt stated MECCA provides short-term and long.term residentiai treatment,
outpatient treatment for adults and adolescents, and prevention programs in schools. Schutt
stated services are provided to low- to moderate-income people. Schutt stated that 48% of
the women served by MECCA have a monthly income of less than $100 and 40% of the men
have a monthly income of less than $100. Schutt stated the detox and residential portion of
the facility are open 24 hours per day, the outpatient facility is open from 8 AM to 9 PM and
space is provided for groups such as Alcoholics Anonymous, Narcotics Anonymous, AI.Anon,
and DVIP. Schutt stated funds are needed to replace carpeting in the hallways and common
areas, sheet vinyi in the dining room, ceramic tile in the residential bathrooms, wall tile in
residential shower stalls, rust resistant partitions in the residential bathrooms, and paint in the
hallways and common areas.
Ron Berg stated that the residentiai bathrooms have concrete floors and concrete block walls.
Berg stated that ceramic tile and a water proof membrane are needed for the shower stalls
and rust resistant restroom partitions are needed. Berg stated vinyl flooring is needed in the
dining room and painting is needed for the public areas, Berg stated the projects are distinct
. separate projects and should be completed by September or October of this year. Berg stated
the totai cost for the project is approximately $24.000. Berg reviewed projects costs:
carpeting for common areas - $6,000; dining room area.$2.000; bathroom tile for the floor-,
$2,200; shower stall floor and walls-$6,500; partitions.$5,500; and $1,500 for painting.
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Committee on Community Needs
February 25, 1993
Page 10
Dennis requested a written breakdown of the budget for the projects.
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In response to Milkman, Berg stated that most of the costs are associated with the residential
part of the facility. Schutt stated persons in the residential program are housed 4.6 weeks and
persons can stay an additional three months in the half way house program.
Murray inquired about the operating deficits of $53,000 in 1990, $50,000 in 1991 and
$4,300 in 1992. Schutt stated in 1992 people were laid off and staff was decreased.
Paetz old asked how MECCA survived in 1990 and 1991 with the huge deficits. Schutt stated
that money was lost in their cash flow and money was borrowed for cash flow purposes.
Schutt stated that there is a fair amount of debt. Schutt explained that MECCA has resolved
to not operate at a deficit again.
Dennis asked if the project parts could be prioritized. Schutt stated that MECCA could
prioritize the projects and provide CCN with a list. Projects that correct water leakage and
damage are a priority.
Penziner asked what the longevity of the structure would be with the repairs. Schutt stated
that the projects will add a greater longevity to the structure.
Penney asked what is the combined residential capacity. Schutt stated 38. Schutt stated
approximately 2500 different people go through the program in a given year.
COMMUNITY DEVELOPMENT DIVISION LAND ACQUISITiON PROJECT- MARCI LINDSAY
Lindsay stated there is a tremendous need for affordable housing in Iowa City. Lindsay stated
the HOME program is a good source of funding to fund affordable units but a major obstacle
to expanding affordable housing in Iowa City is the lack of available land. Lindsay stated this
proposal is for funds to complete the first phase of an ambitious project for affordable rental
and owner occupied housing in iowa City. Lindsay stated $100,000 is being requested for
the purchase of 1.25 acres on North Dodge Street Court. Lindsay stated a total of three and
half acres there could be purchased and the land could be used to develop affordable rental
and owner occupied housing. Lindsay stated it is har hope that some of the other land could
also be developed in the future. Lindsay stated the land represents a unique opportunity to
secure a place to build new homes and to provide housing for low- to moderate. income
persons and families. Lindsay stated the city has to act now if they want to buy this land or
it will be lost forever. Lindsay stated the location is very good for this type of housing, local
lenders have demonstrated interest in the project, HOME funds can be applied for, and CDBG
funding would demonstrate community support for the project.
Martin stated Environmental Advocates has stated there are 500 acres of developable land
within Iowa City. Lindsay stated cost is a consideration for developing affordable housing and
infili lots are very expensive. Milkman stated there m 500 acres of undeveloped land in Iowa
City, the land is almost all zoned at RS-5, and the property is too expensive to build affordable
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Committee on Community Needs
February 25. 1993
Page 11
housing, Milkman stated there are problems associated with who owns the vacant land and
its availability for development.
Feeney asked if houses that are planned for demolition can be moved to the property under
consideration for purchase. Lindsay said yas if moving the house is feasible.
Pigott asked what is the current state of the property. Lindsay stated the land is undeveloped
and vacant. Pigott asked if an environmental impact study is done on the land prior to
development. Milkman stated a full fledged environmental impact statement is not done.
Milkman stated the property has small trees and falls off into a ravine in the back of the
property. Milkman stated thera are no wetlands there.
Martin asked if property was available could six houses that were slated for demolition be
placed. Milkman said yes. Martin asked about the costs to move the six houses. Milkman
said an issue with moving houses is that the property should be close by. Milkman stated the
cost to move the house would cost approximately $25-30,000 and the rehab costs would
be en additional $30,000.
Paetzold asked how many houses would fit into the area. Lindsay said eight units. Paetz old
asked if a smaller allocation of CDBG moneys could buy a smaller part of property. Lindsay
stated she does not think the owner is willing to sell just part of the property. Milkman stated
the property is available at this point and the idea is to get development on that three and a
helf acres and there are other expenses involved with improving the street, installing curb and
gutters and subdividing the property.
In response to Pigott. Milkman stated that the Council w'ill understand that money will be
needed to do the infrastructure..
Penziner asked if $80,000 per acre is a good price. Lindsay states yes.
CDBG ADMiNISTRATION- MARIANNE MILKMAN
Milkman stated that last year's budget was for $125.000 for administration and planning
together and this year HUD is requiring that planning activities be separated out from
administration. Milkman stated that if administration and planning are added together the
budget figure is $130,000 which is a 4% increase over last year. Milkman stated that
administration and planning funds together cannot exceed 20% of the budget. Milkman
stated the 20% cap is 20% of the money actually spent between July 1,1993 and June
30,1 994. Milkman stated the 20% cap requires careful budgeting. Milkman stated that
$940,000 will be allocated this year, but not all of it will be spent by July 1.
Milkman explained that the HOME program is really beginning to take off. Milkman stated a
HOME grant was received for housing rehab, staff is working on another HOME application;
and staff is working with the Greater Iowa City Housing Fellowship on the HOME project for
rental housing. Milkman stated work is being done with the private sector including lenders.
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Committee on Community Needs
February 25, 1993
Page 12
builders and developers in trying to get more affordable housing built. Milkman stated staff
is getting much more involved in poverty issues and homeless populations. Milkman stated
the City is now funding one full-time staff person out of the City's General Funds to deal with
housing issues. Milkman stated the administrative funds are paying 80% of her salary, 60%
of two associate planner salaries, a temporary part-time intern, and a quarter-time secretary.
The funds also pay for travel to workshops and all the overhead for the program. Milkman
stated that these funds do not pay for the salaries of the rehab staff. Milkman stated that
another computer is needed.
Penziner asked what was the rationale for separating out the planning function from the
administrative functions. Milkman stated she was not sure of HUD's rationale in separating
planning from administration. Milkman stated the 20% cap applies in those areas.
Penziner stated that each one of the projects requires some kind of planning. Penziner asked
if the CDBG program is going to be serious about determining what portion of the time and
effort is involved with planning and administration of the project. Milkman stated that some
planning is considered project design, and planning and administration are distinguishable.
PLANNING AND RESEARCH.MARCI LINDSAY
Lindsay stated that if this request is not funded staff would only be able to do the CHAS and
an anti-poverty plan required for the CHAS. Lindsay stated that funding would allow working
with the locai lenders, setting up a public/private housing partnership, exploring the feasibility
of single room occupancy units, and researching barriers to affordable housing.
Martin asked how this program fits into the city's structure. Lindsay stated that the
Community Development Division is a part of the Department of Planning and Community
Development and divisions within that department include Neighborhood Services, Urban
Planning, Economic Development, and Community Development.
Penziner asked what part of the City's budget does the other $15,000 for planning come
from. Milkman stated that the $15,000 comes from the General Fund.
Moved by Martin, seconded by Murray, to adjourn at 9:45 p.m.
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COMMITTEE ON COMMUNiTY NEEDS
1993 CDBG FUNDING PROPOSALS HEARiNG
, ._ I ENiGR-eENTERCIA"SSROOM'1
i- PLEASE SIGN IN j'
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NAME AGENCY
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MINUTES
COMMITTEE ON COMMUNiTY NEEDS
MARCH 16, 1993
SENIOR CENTER CLASSROOM
MEMBERS PRESENT:
Grace Cooper, MaryAnn Dennis, Sue Feeney, Rusty Martin, Linda
Murray, Lisa Oxley, Robin Paetzold, Andy Penziner, Bruno Pigott,
Keith Ruff, Marls Snider.
MEMBERS ABSENT:
STAFF PRESENT:
None
Marianne Milkman, Marcl Lindsay, Marge Penney, Pam Barnes,
Kerstln Krlppner
..., RECOMMENDATION TO CITY COUNCIL
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CCN recommends the adoption of the Non.Houslng Community Development Plan for FFY1993-
14 1998.
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REVIEW AND APPROVAL OF CCN MINUTES OF FEBRUARY 24 AND 25. 1993 MEETINGS
Moved by Cooper, seconded by Martin to approve the minutes of February 24, 1 993, as
amended, Paetzold stated that the January 27,1993 CCN minutes still need to be amended on
the first sentence, last paragraph of page one to read "reQuested CDBG funds." Penzlner stated
that the first sentence, top of page 12, should read ".MID!!!!. asked if MYEP has been In contact
with the Institute of Social and Economic Development about entrepreneurship programs." Motion
carried 11.0.
Moved by Oxley, seconded by Paetzold to approve the minutes of February 25, 1993, as
amended. Penziner stated the fourth sentence, second paragraph, page 5 should read "Penziner
noted concerns that the example of assistance as outlined In question #12 Is overstated and
purchasing a home can stili be tough desolte a $3.000 down payment assistance." Motion carried
11.0
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PUBLIC/MEMBER UPDATE
There was no public/member discussion.
CITY COUNCIL AND HOUSING COMMISSiON UPDATE
Dennis announced that there are vacancies on city boards and commissions as followS: Riverfront
and Natural Areas Commission and BTC.
Paetzold stated the Housing Commission met twice last week and reviewed the CDBG requests
relevant to housing Issues In Iowa City. Paetzold stated the Housing Commission has developed
specific recommendations for the allocations which her vote will fOllOW.
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Committee on Community Needs
March 16, 1993
Page 2
COMMENTS FROM THE CHAIR
Dennis stated that after discussion and recommendation of the Community Development Plan,
the remainder of the evening will be spent discussing the CDBG applications received. She stated
that Undsay's March g, 1 993, memo outlined tonight's goal's. She said that the desired outcome
is to have all the needed Infonnation to come back tomorrow and rank all of the proposals,
Dennis stated that she met with Milkman and Undsay and agreed that tonight's focus should be
on what a project will achieve, can it be done with less cost or other funding, Is it a feasible
project and well thought out, and Is there a possibility that it can be done In phases. She also said
that discussion of specific amounts to be aliocated should be avoided until tomorrow. Dennis
stated that she hoped that tomorrow, people would come in with their sheets scored and be able
to hand those In so the projects could be ranked early tomorrow evening. Then a good plan can
be made for allocation of funds. In response to Oxley, Dennis said there will be discussion
tomorrow night. Pigott asked if the rankings will be compiled and not discussed at tomorrow's
meeting. Dennis stated everyone will have a better Idea about what will occur tomorrow after
tonight's meeting. '"
DISCUSSION AND RECOMMENDATION OF COMMUNITY DEVELOPMENT PLAN
Pigott stated that he, Paetzold, Penzlner and Ruff met with staff to discuss the Community
Development Plan. Pigott stated the Community Development Plan targets non.houslng needs
that are eligible under the CDBG program. Pigott explained the Plan Identifies six different areas:
human services, neighborhood maintenance, historic preservation, architectural barrier removal,
infrastructure improvement, and economic development. The Plan also states the needs In the
different areas and long and short term objectives to meeting these needs. Pigott pointed out that
the changes in the economic development section identify underemployment as a problem that
has to be addressed. Milkman explained that CCN needs to recommend approval of the
Community Development Plan to City Council. Dennis asked what happens to the Plan If it is
adopted by City Council. Mlikman explained that CCN reviews the Plan each year and uses the
Plan during the CDBG allocation process. Moved by Pigott, seconded by Martin to recommend
approval of the Community Development Plan to City Council. Motion carried 11-0.
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DISCUSSION OF THE 1993 CDBG FUNDING REQUESTS
United Action For Youth - Youth Center Acauisition Phase iI
Murray stated that she considers this money committed. Pigott stated that UA Y has made efforts
to raise funds.
Greater Iowa City Housina Fellowship - Land Acauisltion For Affordable Rental Housina
Murray stated she would like to continue funding the Greater Iowa City Housing Fellowship
programs. Martin stated he supports land acquisition. Murray stated the project meets CHAS
goals. Pigott stated that housing Is an important need in the city and there is a real shortage of
housing. Mlikman noted that funding of this request Is contingent on receiving HOME funds. In
response to Martin, Charlie Eastham explained that the project Is for eight rental unlls,
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Committee on Community Needs
March 16, 1993
Page 3
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City of Iowa City - Land ACQUisition For Affordable Housina
In response to Martin, Milkman stated that the City has purchased single lots. Milkman explained
the lot on I Street cost $8,500. Penziner asked if the City has an option to buy the rest of the
property. Undsay stated no because the property Is owned by different people and this
application Is just for the first part. Oxley asked if staff has been In contact with the land owners.
Lindsay stated staff has approached the landowners. Milkman stated that a street and storm
water drainage need to be done to develop the property. Martin asked if this is an innovative
program. Milkman stated that this type of project happens a lot with publlc.private partnerships
In other cities. Milkman stated it is staffs Idea to develop this as a public.private venture and to
work with local lenders. Cooper asked if there are other Individuals or businesses who are
Interested In this property. Milkman stated not that she knows of. Pigott asked about the
possible uses of the property. Milkman stated that eight houses would be the most that would
fit on the land, In response to Pigott, Milkman said that houses moved from other locations would
also be a possibility. She stated that there are houses ready to be moved but there are no sites
available. In response to Murray, Milkman stated that if the City owns the land it has to be used
for affordable housing If CDBG money Is being used. She said that when the request for
proposals goes out for contractors to do the construction, anyone in town can bid to do them and
they will be sold as affordable housing. Murrayasked If there was a limit on how high the homes
could be sold for if they are private homes. Milkman said that they have to be affordable to
families at or below 80% of the median Income. Undsay stated that the house on Rundell Street
has a resale agreement to make sure when it's sold it's affordable for fifteen years. Pigott asked
whether the City knows whether there's a greater shortage of four.bedroom houses than three-
or two-bedroom houses. Milkman stated that the only real numbers we have are for rental
housing needs. Milkman stated that there are some figures that show a need for all sizes, but
a lesser number of four-bedroom units. Ruff stated that there is really a shortage of handicapped
accessible housing. Milkman said that she was sure that one or more will be accessible, In
response to Martin, Milkman stated that the proposal Is about a dozen blocks from downtown,
about 11/2 miles. Paetzold stated that both the proposed site and the Greater Iowa City Housing
Fellowship's site are on bus routes. Paetzold said that there Is concern about whether the City
will be able to fund the building Infrastructure, Paetzold said that it is not Just a land acquisition
fund, and there Is a concern about whether the City should be buying land rather than
encouraging developers to develop land. Penziner asked If land acquisition Is a component of the
CHAS. Undsay stated it Is a one-year objective. Milkman stated the strategy is to maintain and
increase the affordable housing stock. Oxley asked Mlikman what negotiations have taken place.
Milkman stated that there has been contact wllh the property owner but no negotiations have
taken place. Milkman stated that If a decision is made to allocate money to buy land and the City
was unable to purchase land, other land could be purchased or the money could be used for
something else. Martin asked If the City could purchase the land, then sell it to developers.
Milkman stated that could be one way of doing it.
City of Iowa City. Houslna Rehabliitatlon
In response to Martin, Milkman explained that In the last few years rehab monies have been
allocated to homeowners In the form of loans and liens. This year $65,000 was returned to the
program, and eventually the program could become more seif.supporting. Milkman said the
$65,000 could be put into the regular owner occupied rehab program or the monies could be used
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Committee on Community Needs
March 16, 1993
Page 4
for residential facilities. Miikman suggested lhatthe rehab moneys be used for the requests from
Systems Unlimited, The Emergency Housing Project and MECCA. In response to Martin,
Miikman stated the $65,000 is part of the $1,2 miiiion resource amount. Milkman stated that staff
feels the money should be going back into rehab projects. Murray asked why the money could
not be used for the Press.Citlzen building. Milkman explained the Press-Citizen buiiding Is rental
rehab. Martin raised concerns about creating another category of funding. Milkman stated the
money could be added onto the $300,000 and the three residential facilities could be considered
as part of the Housing Rehab program. Dennis noted that UA Y would not quaiify because it Is
not housing. Penziner inquired about the $1,000 for Small Business Assistance. Barnes
explained Small Business Assistance provides workshops for small businesses and financial
assistance to secure insurance or cash flow. Milkman noted that the City requires more
Insurance for its rehab programs than what a lot of the small businesses carry. In response to
Dennis, Milkman stated the administrative expenses are $100,000 which administers $730,000
worth of rehab projects. Murray asked about the $30,000 cap per project. Milkman stated that
it is always a rehab project even if it is not a single famiiy home and the $30,000 cap is part of
the program. Murray asked if the $65,000 could be used for non-rehab projects. Miikman said
yes. Penziner stated he Is uneasy about the rental rehab portion of the program. Martin stated
that being a landlord is really a hassle and the housing program encourages renting to low- and
moderate.income people. Miikman stated the program Is meant to benefit low.income renters and
is not for the landlords. Milkman noted that after this year there will not be any more rental
rehab money. Dennis asked if the rental rehab program monies are allocated In the form of
loans. Barnes stated the IFA Program is a direct loan to landlords and money from the DED Is
in the form of a ten-year depreciating lien.
Systems Unlimited - Group Home Conversion
Martin asked who will save $13,000 per person per year. Ginny Kirschling explained the funds
for adults come from Johnson County. Martin asked if local government Is interested In funding
the program because of the substantial savings to be gained. Kirschling said discussions have
been held but there doesn't appear to be any dollars avaiiable at this time. Kirschilng explained
the timing of the renovation would occur in time for the 18th birthdays. Paetzoid asked if money
can be obtained from private lenders. Kirschling said private lenders have not been contacted.
Dennis asked what will happen to the current residents if this project Is not funded. Kirschling
explained that in the recent past as the chiidren aged into county funding they have been piaced
within other adult group homes or they make appiicatlons for placement In other facilities that offer
services similar to Systems Uniimlted. Kirschling stated that if this projected is funded there are
additional services that their ciients may access. Klrschiing stated that these are individuals with
severe physical disabiiitles, Murray asked if Systems Is committed to the movement away from
group homes and Into more individual housing. Kirschiing said Systems Is philosophically
committed to smaller locations. Klrschiing noted that 18 of their locations were funded with HUD
dollars and can't be subdivided. In response to Murray, Kirschiing stated Systems has five adult
group homes and five chltdren's homes that could be subdivided, Penziner asked why HUD
funds disallow division of the properties to smaller units but another home and community baseq
waiver program encourages It. Klrschllng said that SALA stands for supported adult living
arrangements. Kirschiing distributed the handouts, 'Summary HCBS/MR Support Service" and
a summary of the seven services available with the federal government. Penzlner stated that In
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March 16, 1993
Page 5
keeping with the principles of normalization and Integration and access to more services, it seems
like a very Important project.
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Elderly Services Aoencv ' Small Repair Prooram
Dennis asked if this could come under the rehab program. Milkman stated no. Milkman stated
administering a $200 project costs the same In time and paper work for staff as administering a
$20,000 project. Martin commented that efforts should be made to draw In more for.profit
contractors. P.enney slated Elderiy Services does that klnd of solicitation through Its Chore
Program. Dennis noted that last year they served 61 houses for a very small amount of money.
Penziner said that a distinction should be made when considering the $65,000. Money could be
put right into the $300,000, totaling $365,000, and the request from Systems and EHP and
MECCA would go to housing rehab. Or, If it Is kept as CDBG funds, then those requests could
go to this project.
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Emeroencv Houslno Prolect, Sheiter Improvements
Mlikman explained that this Is two'different projects. Dennis stated the projects are to reiocate
the basement fire exit and design and Install an air circulation system. Mlikman slated she has
received information from the Jewish National Hospital In Denver. Milkman stated she has not
obtained any actual data from shelters. Margery Hoppln stated that the Boston Sheller has
Installed an air circulation system and research was done on measles and not TB. Chuck Ping
explained the Boston Shelter used a ceiling.mounted system in a passive system. He explained
the Boston Sheiter Is more like a warehouse environment. Mlikman stated that a good ventilation
system with clean air comirg in helps as opposed to re.circulating the air. Milkman stated that
the information she obtained stated that the UV lights will certainly klll bacteria, Paetzold asked
if the UV lights will take care of bacteria and viruses. Hoppin said the UV lights would take care
of any airborne diseases. Paetzold questioned if the results from the study In Boston could be
generalized to Emergency Housing Project's she iter because of the differences in room sizes,
density of people, and ceiling heights. Penzlner asked what the true risk is for people staying In
the house. Penzlner stated that TB is mostly prevalent in people whose Immune system Is
compromised. Penziner asked what Is the true relative risk for disease transmission among this
population. Hoppin said she thought that it was the nature of the population. She noted that
people often come directly to the shelter from prisons or mental institutions with 40% coming from
outside the state including New York, Califomla, and Chicago. She noted thaI they do not have
accurate data. Hoppin said that the Stale Dept, of Heaith reports 157 active cases of TB In Iowa
City being treated. In response to Pigott, Hoppin said that the shelter has 22 beds. This month
they are housing 33-35 per night with 1.5 per room. In response to Dennis, Hoppln said that for
long.range planning they will have to think about a shelter, but not immediately. They are
endorsing expansion of DVIP so it may not be prudent to seek additional funding at this time.
Ping explained that most discussion of expansion has focused on adding on. Paetzold suggested
looking for more objective data on shelter use next year, Hoppin said that there will probability
never be a perfect research sludy on ii, She added that they are going by the recommendation
of the TB control officer In Des Moines at the Dept. of Heaith. Milkman said that the most
Important thing Is to Identify and Isolate clients with TB. Hoppin noted that they have Insliluted
heaith screening Intake questions, staff testing for TB, and encouraging use of the Free Medical
Clinic. In response to Martin, Hoppin said that the skin test takes about three days. She said that
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Committee on Community Needs
March 16, t 993
Page 6
there are new 24-hour methods being explored. Hoppin said that they hope to have a nurse-
epidemiologist In the shelter with good equipment but the two foundations tried have been unable
to provide funding. She said that the $100 X-ray after the screening Is a problem also. In
response to Cooper, Hoppin noted they currentiy have a family of five in one bedroom. She
added that they have about 70 people at their evening meal, so they are anxious to have the
Salvation Army have a soup kltchen. Penney noted that single men sleep on one floor and
femiiies and single women sleep on a separate floor.
15 MINUTE BREAK 8:05-8:20
Mid.Eastem Council on Chemical Abuse - Facilitv Rehab
No Discussion
The Press.Citizen Buildina '
In response to Martin, Robert Bums said that II given $150,000 for acquisition, they would have
enough to acquire the building and proceed with the project assuming there are low.lncome
housing tax credits and a grant from the Federal Home Loan Bank. He said that II they do not get
that money, they would not be able to go forward. In response to Martin, Burns stated that a
$150,000 CDBG allocation would increase his chances of receiving other monies. Bums
explained the $310,000 was broken down Into two components: $150,000 for acquisition and
$160,000 for restoration 01 the exterior. Burns stated that the $160,000 project for the renovation
of the exterior would be a project ready-to-go and quailfy for the economic stimulus bill. In
response to Martin, Bums slated the project was scaled back from 66 units to 18 units because
of the i1mitations on all of the other sources of financing, Burns noted that the tax credit has a
restrictive covenant that provides that the project be operated for low.income housing for 15
years. There Is a provision in the tax credit to extend it for an additional 15 years if a non-profit
buyer purchases the property. Burns stated the project will be rehabbed in the existing building.
Paetzold asked Burns if he has plans to build on the property within the next 15 years. Burns
stated there are plans to build an additional 48 units on the south side of the site if he can obtain
financing. Burns stated that there are plans to remove the old press room portion of the building.
Paetzold inquired about the abatement regulations, Burns stated the abatement is for t~n years
from the City, the federal lax credit Is for ten years, and the provision would allow them to
maintain it as low Income housing for 15 years. Burns sated that he originally appiled for an
abatement from the City for 66 units and he has not gone back to the City Council to request an
abatement for the 18 units. In response to Paetzoid, Burns stated the apartments are 600-650
square feet and are one bedroom. Paetzoid asked for an Investment analysis of what the rate
of return is on the building, Burns stated he could provide that information. Ruff asked if the units
will be physicallY adapted. ,Burns stated that he is required, by law to design 10% of the units as
accessible but all of the units will be adaptable and the building will have an elevator. Feeney
asked If any historic rehab money Is available to do the exterior of the building. Burns said the
state has a grant program but it has vert i1mited funds. Burns stated that the windows need
repair to allow for ventilation and emergency egress from the building. Oxley asked II there were
any environmental concerns, Including asbestos. Burns explained that the Press-Cilizen did an
environmental audit and found that there are asbestos and printer's Ink problems and there Is an
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Committee on Community Needs
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Page 7
old empty oil storage tank buried underneath the old canopy, Burns stated that as part of the
purchase agreement and purchase prlce the Press-Citizen has agreed to clean up all of the
environmental hazards now and In the future. In response to Cooper, Burns stated the Press-
Citizen, Inc. has the titie to the property, and the Gannett Corp. Is the parent organization.
Milkman stated that Bums will have to comply with the requirements of hlstorlc preservation for
the exterlor of the building when COBG and HOME monies are used. Milkman asked if the
HOME funds will require that the other 48 units get built as soon as possible. Bums stated he
did not know the answer to that question. Penzlner noted to CCN members that the percentage
: _ ' of the total project costs that were COBG funds In the first proposal was 8.2% and now the
I i percent of the total budget which Is COBG funds Is 1 g%. Penziner said the number of units
, , ! presentiy proposed compared to the orlginal proposal Is 27% and the funding request Is 56% of
the orlglnal proposal. In response to Paetzold, Burns stated he would agree to build the
" additional 48 units dependent on financing and restrictions.
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Oomestic Violence Intervention Prooram - New Shelter Construction
No comment
Youth Homes - Familv. Youth and Children's Services Center
Milkman asked if the state funding funds non-Johnson County youth in the shelter. Bill McCarty
stated that the money Is severely restrlcted. Milkman asked how many children need to be
housed to keep the Courtlinn facility open. McCarty stated between seven to nine children
depending upon their funding level. McCarty stated that Governor Branstad has made it very
clear that funding for residential facilities villi be severely i1mited.
Salvation Army - SouP Kitchen
Paetzold noted that questions had been raised eariler about discrimination based on sexual
orientation and prayers althe soup kitchen. Penney said that they can check about the prayer
issue because It has come up in other communities. Milkman stated that Capt. Milier of the
Salvation Army had said they cannot discriminate. Lindsay said Salvation Army said they will not
ask any personal questions of people who come In. In response to Cooper, Dennis said the
location Is on Highland. Penney noted that previous questions Included do you have to say a
prayer to get a meal and the sexual preference issue. She said the Salvation Army acts as an
army and decisions are impiemented very rigorously. Milkman said there are some very rlgorous
requirements for the separation of church and slate and the Salvation Army Is very aware of it.
Oennis said that there will be a Fellowship Hall in addition to the soup kitchen. In response to
Cooper, Milkman said that any part funded with COBG funds must abide by the rules. Penzlner
asked why they are only serving a meal six nights a week. Penzlner said a meal should be
provided every day. Penney asked if the facilities can be used for church services. Milkman
stated she wili have to check. Penziner asked where the rate of homelessness 6.81 per 1,000
came from. Penney said she thought those figures came from the Drake study.
City of Iowa City - Nelohborhood Improvements
In response to Paetzold, Milkman stated the administrative cost depends upon the type of project.
Lindsay said four $2500 projects would be more expensive to administer than one $10,000
project. Milkman stated the Neighborhood Services coordinator has put down $2000 for
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Committee on Community Needs
March 16,1993
Page S
administrative costs. Paetzold raised concerns about if this was the best way to appropriate
money. Feeney asked if anyone from a neighborhood association has requested a CDBG grant.
Karin Franklin stated n,o. CCN members discussed the CDBG application process vs. applying
for the funds through the Neighborhood Services office. Paetzold asked if a smali project that
needed to be done immediately could be funded with CDBG Contingency funds. Milkman said
yes if changes were made to the emergency proJect policy.
Aid to Aaencles (Operational Fundi.!!9l.
No comment.
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Mavor's Youth Emplovment Proaram - Business Trainina
Milkman reminded everyone that this project Is a Public Service. There Is a 15% limit and there
is a total of $40,SOO available after the $105,000 Aid to Agencies funding. Pigott said that the
Clinton Administration is currently considering sending approximately $5S0,OOO to Iowa City for
jobs. Pigott asked if this program would fit under that category. Milkman said yes. Peg McElroy
Fraser stated she has just returned from meetings at the White House and she Is very excited
about the potential for additional funding from the Clinton administration. McElroy Fraser
announced that Iowa City Will receive 10 summer service VISTA workers. Martin asked if CCN
will make decisions about 'the additional money. Milkman said the money will be different
because there will be a definite focus from the administration and that focus is jobs and
Infrastructure. Mlikman said staff will present CCN with a number of projects that will fit that
category. Mlikman said the City will have Just 45 days from when they are notified to when the
City has to allocate the money. Penzlner asked McElroy Fraser if there Is going to be a high
turnover rate. McElroy Fraser stated that this is technical assistance to aid low- and moderate-
Income youth to become self.employed. McElroy Fraser stated they would like to bring young
people In on the start.up level, make a self.suHiclent business, and at the same time, let young
people go on to the next step in their training. McElroy Fraser stated there Is tumover. Penziner
asked if there are a maximum number of months that youth can be In the program. McElroy
Fraser stated that some move through In six months and for others it takes longer. Paetzold
asked if the VISTA volunteers will Impact funding needs. McElroy Fraser said the VISTA workers
are only summer service workers and there are very strict restrictions on how VISTA workers can
be utilized. Martin asked what programs were done last year. Unda Miller said programs that
were done last year have been part of Mayor's Youth for some time, InclUding In-school
component, summer JTPA, Iowa Conservation Corps, and the Johnson County Transition
Program. McElroy Fraser said that if they could keep young people 'in house' and work with
them that they could get a better sense of where their niche is and they will be far more
successful.
LIFE Sklils . Housina Support Services
Pigott asked how many people would this program serve. Carolyn Corbin stated it is projected
to serve 60 people. Dennis said the program serves peopie that are hard to house. Dennis asked
If any other agencies offer these types of services. Corbin said the Housing Authority assists
persons trying to find housing, Penney stated that Rita Offut, Community Mental Heaith, works
specifically with persons with chronic mentallilness. Penzlner asked If the need is Justifying the
program. Corbin stated that she has a steady case load and there Is definitely a need.
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Committee on Community Needs
March 16, 1993
Page g
Horace Mann PTO -Barner Free Plavaround
Paelzold asked if they would be willing to accept partial funding. Milkman slated that because
this requires 300-400 volunteers it would be difficult to do the project in phases. Penzlner said
this project seems to be outside the CDBG prionties.
City of Iowa City - Oownoayment Assistance
In response to Martin, Milkman said that there is no waiting i1st because there was no program.
Martin asked how it Is known that these people cannot get money from anywhere else. Milkman
replied that it Is done through the lenders by qualifying the people. If they qualified for regular
loans, lenders wouldn't send them to this program for low.moderate income families below SO%,
Milkman sald that according to COBG, low income Is below 50% and moderate is below SO%. In
response to Dennis, Milkman said a majonty of applicants wili be moderate income. She said the
program would serve a maximum of 15 at a maximum of $3000. Milkman said that this program
Is in addition to what the banks can offer. She said that the workshops would be offered by
lenders, Paelzold noted that this program may not hit the neediest population but It does leverage
a lot of money.
ICARE . Needs Assessment/Housina Services
In response to Murray, Milkman said that the CHAS requires work with particuiar populations but
the City does not have the staff or time to do the assessment to determine the type of housing
needed. Murray said this seems to be data that a lot of agencies in town are Interested in. Oeb
Tlemens stated there are difficulties in obtaining information about the number of people and what
type of needs there are because of confldentiailty reasons. Tiemens said the information would
be accessible to all the different agencies who are trying to determine what the housing needs
are. Penzlner said given the relative and sometimes political nature of needs assessments, could
there be any bias on the part of ICARE in the results of the needs assessment. Tiemens said
there will not be a bias towards the needs of ICARE because of the many different agencies and
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professionals who are Involved. Suzanne Watson said there Is a very dedicated working group
because of the need for agencies who serve persons with HIV to be coordinated. Penney noted
that It is difficult to gather Information when certain social stigmas are attached to persons with
HIV. Dennis asked how this can be funded In its entirety. Milkman explained this fails under the
category of Planning and Administration and the committee In the past has not funded planning
activities carried out by a non.profit organization or another group. Milkman stated it would be
a policy decision by CCN that they would fund planning activities under certain circumstances.
In response to Dennis, Milkman said a small part of the project could tall under Public Service
but the whole thing could fall under Planning. Penziner asked if the needs assessment methods
have been developed. Tlemens said no,
Martin slated he wanted to talk abut Planning. Martin asked if more Interesting things could be
done as relates to low Income developments if more money were availabie for planning. Milkman
said no because there Is not enough staff. Martin stated that he is Interested in the City's work
In housing rehabilitation and providing for low Income and moderate income housing development
in the Cily.
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Committee on Community Needs
March 16, 1993
Page 10
DISCUSSION OF PROCEDURE FOR MARCH 17. 1993 MEETING
CCN members discussed ra.nklng, scoring and priority of projects. Dennis asked members if they
wanted to come to tomorrow's meeting with a score for each project Penzlner asked If the
workshset should be used for the score. Dennis said last year CCN used a score of one to five
and many people were not satisfied how It turned out. Penzlner suggested using the worksheet.
Cooper said there should be time to discuss the amounts of the proposals. Milkman said the
CCN members should consider certain criteria, such as the number of severely developmentally
disabled people or a neighborhood where there are 51 % of residents of low- to moderate-
Income. Milkman cautioned members to make sure that the projects are allocated numbers In
a consistent way. Penney said that it Is Important that each person be consistent. Undsayasked
If anyone needed additional score sheets. Milkman asked that CCN members hand In the sheets
with the total score for each project so that they can be compiled right away at tomorrow night's
meeting.
Moved by Pigott, seconded by Cooper to adjourn at 9:55 PM.
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
MARCH 17, 1993 - 6:30 PM
SENIOR CITIZEN'S CENTER CLASSROOM
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MEMBERS PRESENT:
Grace Cooper, MaryAnn Dennis, Sue Feeney, Rusty Martin, Linda
Murray, Usa Oxley, Robin Paetzold, Andy Penziner, Bruno Pigott,
Keith Ruff, Maris Snider
MEMBERS ABSENT:
STAFF PRESENT:
None.
Pam Barnes, Karin Franklin, Kerslln Krippner, Marcl Lindsay,
Marianne Mlikman, Marge Penney, Steve Schornhorst
CALL TO ORDER
Chalrperson MaryAnn Dennis called the meeting to order at 6:40 PM.
PUBLIC/MEMBER DISCUSSION
Lindsay reminded the committee that the Community Development Week 'Block Party' and
Awards Ceremony would be held on Thursday, AprilS, from 4:00 to 6:00 PM at the Iowa City
Public Library. She discussed the program schedule fcr the event and reported that there would
be about 30 blocks decorated to bulid a wail, and that afterwards the wali would be displayed In
a window at the Old Capitol Mall, on Washington Street. She also reported that the LongfelloW
Neighborhood Association would be providing all of the refreshments for the event.
Milkman reminded the committee that CCN would bring lis recommendations for CDBG funding
to the City Council at the Council work session on Monday, April 12, 1993. Everyone Is
encouraged to attend.
Martin added thatlhe committee's rationales for lis decisions wouid be written up and presented
to the Council at that time. Dennis, Martin, Murray, and Pigoll wlil put together that Information
for the Council, and will send it to the entire CCN for comment beforehand. Later, Murray added
that the ranking should be part of each rationale. Penney staled that it Is Important not to
encourage resubmisslons by giving false hope, If It Is not the Intention of the committee to ever
fund the project. Martin noted that the rationale was most important where CCN's recommenda-
tions differed from those of Staff.
The committee decided not to have a meeting In April, and that if something urgent came up a
special meeting could be held. The next meeting Is scheduled for May 26, 1993, 6:30 PM in the
Senior Center classroom.
COMMENTS FROM THE CHAIR
Dennis explained that the scores for each project were being added together at that time and then
would be put on tho blackboard, Projects could then be ranked and the committee could begin
to allocate the available funds, The committee decided to walt tc see whatlhe scores were
before deciding whether or not to fund projects with the lowest scores.
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Committee on Community Needs
March 17, 1993
Page 2
Milkman reminded the committee that the issue of whether or not to change its policy regarding
contingency funds was raised at the March 16, 1993 meellng, and that the committee should
decide what to do. She explained that there were two Issues: 1) how to deal with uncommitted
funds, funds that are retumed after their Initial allocation for some reason; and 2) contingency
fund use. Milkman handed out copies of the committee's policy.
Penziner stated that he had no problem with the pOlicy's point B, the use of contingency funds
for new projects considered an emergency or urgent need. He questioned point A, which says
the funds can be used for cost overruns of existing COBG projects, because subreciplents should
be able to stay within their budgets, and overruns should be very rare. Mlikman explained that
cost overruns have generally been a couple of hundred dOllars, and that If a project goes over
budget by more than ten percent, they cannot automatlcaliy be funded from the contingency
funds, they must come back to CCN and a special meeting would be held. Milkman said she
could only remember that happening once. Penziner asked why the ten percent is not in the
policy and Milkman explained that it is a HUO regulation, so it didn't need to be In the committee's
policy.
Ruff moved to make the policy more explicit about the ten percent overrun. Cooper seconded.
Motion carried on an 11-0 vote,
A sentence was added to point A: "Cost overruns greater than ten percent of the initial COBG
project budget must be approved by CCN for eliglbiiity for contingency funds."
ALLOCATION OF 1993 COBG FUNOS
The scores and ranks were put on the board. Penney explained the voting abstentions.
Mlikman noted that the Staff recommendations the committee received were stamped "draft"
because the Staff could still make changes.
Lindsay, Mlikman, and Penziner presented informallon requested by the committee on March 16.
Lindsay stated that Systems Unlimited talked with a representallve of Iowa State Bank, with whom
they deal, and were told that commercial loans were averaging five years at nlne.and-a.half
percent. That would add about $6,200 to the project costin interest.
Lindsay stated that the Salvation Army does not use the dining area for anything except
occasionally for a rainy day day camp for children, The COSG funds would go into the dining
room and a handicapped access. The Salvation Army does not discriminate on any basis, and
a one.mlnute prayer is led or slient, but participation is not mandatory. Mlikman added that she
believes the Salvation Army has worked out any problems with HUD regarding separation of
church and state issues.
Mlikman handed out an Investment analysis for the Press.Citizen BUilding project and explained
that Burns said investors look for an average return on Investment of eighteen to nineteen
percent. She added that Burns would have to take the plans to the historic preservation
commissions of the City, Stale, and federal governments, and that historic preservation Is not
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Committee on Community Needs
March 17, 1993
Page 3
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excluded under the National Environmental Protection Act (NEPA), There was some discussion
about what would have to be done to the building's facade.
Penziner spoke to a pulmonologlst at the University of Iowa regarding the alr-flIterlng system
proposai by the Emergency Housing Project. The doctor made several points: 1) risk of TB
transmission at Iowa shelters Is low; 2) it would be more cost-effective to skin test all new shelter
reslde"nts, then treat TB If found; 3) the system EHP proposes Is expensive to malntaln; and 4)
no studies that he knows of have been done evaluating the effectiveness of this system in a
similar structure. Studies done looked at large, open, warehouse. type shelters found In big cities.
He suggested screening residents, and perhaps looking later at the system if the number of
positive screens requires it, and he added that the number of new TB cases in Johnson County
two years ago was 70, and last year the number of new cases was, 47.
Martin suggested the committee keep Clinton's proposed economic stimulus paCkage in mind as
it allocated funds; a number of projects might be eligible, as they could be underway quickly and
they would create jobs, especially construction jobs. Milkman stressed that they cannot be sure
that the package will be approved, and that projects should not be turned down on that basis.
Martin stated that some projects could wait until next year for funding if they had to.
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Mann PTO Barrier.free Plavoround and Nelohborhood Improvements
Marlin moved to not fund the Neighborhood Improvements and the Mann PTO Barrier-free
Playground projects. Pigott seconded. Motion carried on an 11.0 vote.
Rationale: Mann Plavaround 1) CCN cannot be counted on to remove ail archltecturai
barriers; CCN should encourage people to look for other funding; 2) project cannot be
funded In phases: 3) recreation not a very high priority; and 4) project is not cost-effective
the way It Is proposed. Project rank was 17 of 18.
Nelahborhood Imllrovements 1) The same end (learnIng the grant process)
could be accompilshed by seeking funding directly from CCN or from other sourcesj and
2) other projects have such high priority that the committee didn't want to give up funds
bilndiy. Project was ranked last (18).
Greater Iowa City Houslno Fellowship - Land Acoulsitlon
Martin moved to fUlly fund the Greater Iowa City Housing Fellowship's Land Acquisition for
Affordable Rental Housing. Pigott seconded, Motion carried on a 10.0 vole. with Dennis
abstain in a,
Rationale: 1) High priority need according to CHAS; and 2) leverages other funds weil.
Project rank was tied for first.
Elderlv Services Aoencv - Small Repairs Prooram
Marlin moved to fUlly fund ESA's Small Repair Program. Murray seconded.
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Committee on Community Needs
March 17, 1993
Page 4
Oxley stated that the program fills In the gaps of the City's Housing Rehab program. Martin
echoed that and added that the program maintains the housing stock. Penziner noted that CDBG
has been funding 60 percent of ESA's budget for this program and asked if that was CCN's role.
Penney explained that in the case of the Smail Repair Program, ESA, as a human service
agency, has to find funds that are not for human services but for capital expenses; she stated that
that is. a difficult thing to do. Milkman explained that the funds i1kewlse cannot come from the
City's General Fund, as they did for the curb ramp program, because this program funds private
repairs. In response to Penzlner, Penney said that the United Way funds certain basic services
every year because it allows some stability for those services.
Motion carried on an 11-0 vote.
Rallonale: 1) Fills a very important housing need for persons who are low-Income
elderly or handicappedj 2) maintains the housing stockj 3) fills gap In City's Housing
Rehab program; and 4) smali amount goes a long way. Project rank was tied for first.
CiIY of Iowa CiIY Housina Rehabilitation Proaram
Dennis moved to fully fund the City's Housing Rehabilitation Program. Martin seconded.
Pigott said that a great need Is served by the program. Dennis added that it maintains the
housing stock.
Motion carried on an 11-0 vote.
Rallonale: 1) Fills an Important housing need for iow. to moderate-Income resldentsj
and 2) maintains the housing stock. Project was ranked third.
United Action for Youth. Youth Center Acaulsition, Phase II
Murray moved to fuily fund UA Y's second phase of acquiring the structure at 422 Iowa Avenue.
Cooper seconded.
Pigott stated that the committee committed the $40,000 last year contingent on fundraising efforts
by UAY. The agency has made a good faith effort at raising the needed funds and it looks i1ke
it will be successful.
Motion carried on an 11.0 vote,
Rallonaie: 1) Project aliows UAY to expand into much-needed space without having to
move; 2) project saves hlstorlcaffy significant structure from demolition; and 3) CCN
committed the funds last year contingent on a good faith effort by UAY to raise another
$40,000. Project ranked fourth this year.
Youth Homes - Famffv. Youth, and Children Services Center
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Committee on Community Needs
March 17, 1993
Page 5
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Pigott moved to not fund Youth Homes' remodeling of its Courtlinn Residence Into offices, Dennis
seconded.
Pigott slated that there are too many questions regarding the feasibility and cost of the project.
He added that there are many projects requesting funding with greater need.
Moliori carried on an 11-0 vote.
Rationale: The committee had many unanswered questions concerning the
feasibility of this project, especially at the proposed site. it was agreed that more planning
Is needed for the project.
-
: Iowa City Iowa Houslna Associates Umited Partnership - Press.Citizen Buildina Acauisllion and
I
" Rehabilitation
'"I Martin moved to not fund the acquisition and rehabilitation of the Press-Citizen Buliding. Paetzold
i,; seconded. Martin explained that he intended to vote against his motion but moved it so that it
could be discussed at this time.
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Martin stated that this is an opportunlly that should not be missed. He stated that in iowa City
the need for affordable housing Is especially great near the downtown. He said the Greater Iowa
City Housing Feliowship and Elderly Services Agency are not taking care of that particular need.
He added that the University of Iowa, businesses, and many other opportunities for activities that
people with disabilities could take advantage of are located downtown.
"
Dennis commented that the Department of Human Services'. Ts not downtown, nor are
supermarkets, schools, or discount slores such as Wal-Mart,
Martin slated that if CCN funds the project and it does not succeed, the committee can get the
funds back, but that the committee should keep the option open. Cooper agreed. She added
that the building should be preserved, and that there are buses that go to K Mart and Hy-Vee.
Pigott reminded that there Is a critical shortage of affordable housing in Iowa City and that the
project can begin to make a dent in that need, He also said that the project would add to
downtown character, people with disabilities can get around more easily downtown than
elsewhere, and that the cost of losing the building Is higher than the cost of funding it.
Cooper added that it meets the CDBG national objectives and the CHAS objectives.
Paetzold reminded that the project does not have secure funding sources, and that the second
phase of the project (48 additional unlls) cannot be guaranteed by the applicant. She added her
concern that Burns was not familiar with the historic preservation regulations that would need to
be followed, although preservation of the buifdlng was supposedly one of his main objectives.
She said the Housing Commission's questions about the project have not been answered
satisfactorily. Paetzold stated that the current proposal Is not sound, so it does not malter that
the committee could get the funds back, She stated that other projects on the list could not wail
for that to happen.
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Committee on Community Needs
March 17, 1993
Page 6
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Dennis added that the project's cost-effectiveness should be considered; it is now at approximate-
ly $92,000 per unit. Martin said if the additional 48 units were to be built, the cost per unit would
decrease. Paetzold stated that the project before the committee was for eighteen units, no166.
Martin said that $150,000 could get the project started. Dennis reminded that the project was
ranked thirteen of eighteen, and $150,000 would be the committee's largest allocation after the
Housi~g Rehab Program.
....
...
Penzlner expressed concem that the building would not be maintained for affordable housing
forever. He said he would not like to see low-Income people used as an excuse to secure funds
for a project that will make a very large profit In the future. ,_,
Paetzold asked how long would the committee be willing to wall for him to get the funds for the
additional 48 units, before letting him build something else instead.
Milkman explained that there would be a fifteen-year restriction to keep the units affordable, and
that restrictions could be put on the future development, too. After fifteen years, a project flke this
would usually be sold to a housing nonprofit to be kept affordable. If Low-Income Housing Tax
Credits are Involved, the owner must try to sell to a nonprofit or the State takes it over. After
fifteen years, the building can be sold to a for-profit organization if it is deemed Impossible to
maintain it as affordable housing.
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Motion carried on a 7-4 vote. Cooper. Martin. Piaott, and Ruff dlssentlna.
Rationale: Too many questions about project, Including 1) unsecured funding; 2) cost
per unit; 3) likelihood of additional 48 units being built; I') iong.term availability for low.
income residents; and f) historic preservation Issues. Project was ranked thirteen of
eighteen.
\
Domestic Violence Intervention Proaram - New Shelter Construction
Martin moved to fully fund the DVIP's proposal for construction of a new shelter. Pigott
seconded.
Penzlner stated that DVIP has such a good fundralser, perhaps if additional funds were needed
for another project, DVIP could be awarded $100,000 instead of the $120,000 requested,
Paetzold asked If he wasn't punishing the agency for its possible success In fundraising,
Penzlner replied that the committee always looks at an agency's ability to secure other funds for
a project. Dennis stated that if DVIP raises more money than needed for the shelter, it wili
always be used for a good cause. She added that the request Is reasonable, and that DVIP does
not request CDSG funds every year.
Motion carried on a 10.0 vote. Paetzold abstained.
Rationale: The need for the project Is great since the present shelter Is very overcrowd.
ed. The project was ranked fifth.
Salvation Armv - Community Soup Kitchen and Fellowship Hall
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Committee on Community Needs
March 17, 1993
Page 7
Martin moved to fully fund the Salvation Army's proposal for a soup kitchen. Ruff seconded.
Murray stated that the Salvation Army Is the only organization that has proposed to provide this
needed service since the Emergency Housing Project has decided that It can no longer do so.
Martin added that the service Is essential to the community, and that he Is very Impressed with
the organization. Penziner stated that he would like to encourage the Salvation Army to serve
seven'meals a week if that is possible.
Motion carried on an 11-0 vote.
-
,I Rationale: The need for this service is great. The committee would like to encourage
the Salvation Army to serve the evening meal every day. not just six days a week. The
;! project was ranked sixth. '
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Cltv of Iowa City - Downpavment Assistance Proaram
Murray moved to fUlly fund the City's Downpayment Assistance Program. Oxley seconded.
Murray stated that the program meets many of the committee's criteria, it encourages
public/private cOllaboration, and the local lenders feel It is a worthwhile and necessary program.
Penzlner added that the loans are repayable, so the funds wlil revolve back Into the program.
Motion carried an an 11.0 vote.
Rationale: 1) Need for homeownership programs Is great and Is not represented by
other COBG proposals; 2) program encourages public/private collaboration: and 3) funds
are provided In the form of loans. Project was ranked seventh.
Emeroencv Housina ProJect- Shelter Improvements
Paetzold moved to vote separately on EHP's two projects: the fire exit from the basement and
the ultraviolet air-filtering system. Pigott seconded.
Motion carried on an 11.0 vote.
Paetzold moved to fuily fund the fire exil. Martin seconded.
Motion carried on an 11-0 vote.
Rationale: The committee saw no reason not to fund this pressing need. EHP's
proposal ranked twelfth with the two projecls ranked together.
Murray moved to not fund the air-filtering system. Pigott seconded.
Pigott stated that there are too many questions about the system. Important issues such as the
spread of tuberculosis In emergency sheilers should be addressed, but EHP is requesting a large
sum of money and so the feasibility and effectiveness of this solution should be researched
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Committee on Community Needs
March 17, 1993
Page 8
further in the next year. Penziner added that no studies have been done on this type of structure
and that screening of clients should be done to find evidence of TB.
Motion carried on an 11-0 vote.
Rationale: 1) Too many questions remain as to the feasibility and cost-effectiveness of
this system; 2) no research has been done on the effectiveness of the system In this type
of building; and 3) screening should be stepped up as a first measure. EHP's proposal
ranked twelfth with the two projects ranked together.
Mid.Eastern Council on Chemical Abuse - Facility Rehabilitation
Dennis moved to fUlly fund MECCA's facility rehabilitation. Paetzold seconded.
Moilon carried on an 11-0 vote.
Rationale: The project meets ail the committee's criteria and was ranked eighth.
Svstems Unlimited - Group Home Conversion
Paetzold moved to allocate $30,000 to Systems Unlimited to convert its children's group home
to two duplexes for adults. Murray seconded.
Paetzold stated that she would like to see Systems receive $26,000, which it had requested as
a grant, plus an addiUonai $5,000 to defray the cost of taking the other $25,000, requested in the
form of a loan, as a conventional loan with the bank.
~..,
Penziner asked if there would be a cost savings to Johnson County as a result of this conversion.
Penney replied that the answer to that question was complicated because, up until this year, the
County was responsible for funding this service only after clients reached age 21. The State,
without warning, changed that age to eighteen. Therefore, while this project will help the County
as it supports services for six persons with disabilities who are eighteen years old, they are
persons the County would not have previously supported unlil they reached 21. The property tax
freeze severely aHected the County's ability to respond to the State change.
Murray stated the committee should encourage the philosophical direction that is taking place
regarding group homes. Martin stated that CCN is really helping out another funder (Johnson
County) in a tough spot.
Martin made a friendly amendment to recommend to the City Council that it write a letter to the
Johnson County Board of Supervisors that CCN Is happy to fund this unexpected State change
this year but would not be Inclined to repeatedly fund it.
Motion carried on an 11-0 vote.
Ratlonale:The commillee believes this Is a worthwhile project and agrees with the Slate's
general philosophical direction regarding group homes. The project was ranked ninth.
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Committee on Community Needs
March 17, 1993
Page g
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Clly of Iowa Clly - Land Acaulsltlon for Affordable Housln(l
Murray moved to not fund the City's Land Acquisition project. Oxley seconded.
Martin stated that he wants to show some support for land acquisition for affordable housing,
perhCll?s on the order of $30,000.
Murray withdrew the motion and Oxley withdrew the second.
LIFE Skills, Inc. - Housino Support Prooram
Dennis moved to fully fund LIFE Skills' proposal. Pigott seconded.
Martin stated that he liked the fact that LIFE Skills finds people housing but Is skeptical of the
curriculum. He moved to amend the motion to fund LIFE Skills at $16,000. Murray seconded.
Paetzold said that it Is important not just to find people housing but to keep people In housing.
Milkman added that It Is important to make connections with landlords to prevent evictions.
I;
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week program Is not too costly to administer:
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and cannot be used for.
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Paetzold stated that the Housing Commission recommends full funding because many landlords
in Iowa City will not take Section 8 vouchers and certificates because of problems with tenants.
She said the Housing Commission would like to encourage LIFE Skills to build relationships with
landlords to attract them to the Section 8 program, and the curriculum makes people better
tenants.
Penzlner stated that he supports allocating what the agency received last year. He said he would
i1ke to continue to support the program but thai at this point It Is stili difficult to assess Its
effectiveness and the need for it, so he Is against Increasing funding.
Amendment to the motion carried on a 9-2 vote. Motion to fund at $16,000 carried on a 9.2 vote.
Those dissentlno wanted to see full fundino for the project.
Rationale: 1) Project meets Important need of helping people find and maintain housing;
2) program encourages better landlord-tenant relations; 3) CCN should give second year
of funding to give program a chance to work and then be assessed. Prolect rank was ten.
ICARE - Needs AssessmenUHousino Services
Ruff moved to fUlly fund ICARE project to conduct a needs assessment and to develop
appropriate programs to address needs. Paetzold seconded,
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Committee on Community Needs
March 17, 1993
Page 10
Ruff stated that there Is a great need to assist the population served by ICARE (people with
HIV/AIDS). Martin added that he hoped thatlCARE would be In a position to receive other funds
by having done a needs assessment. Penzlner stated that too many agencies don't do needs
assessments although they are so Important.
, Motion carried on an 11-0 vote.
Rationale: 1) Housing needs assessment for people with HIV/AIDS is seen as a great
need; and 2) agencies should be encouraged to assess needs before goIng ahead with
programs. Project rank was eleven.
Contlnaencv Funds
Dennis moved to have $30,000 in contingency funds. Cooper seconded.
Motion carried on an 11.0 vote.
Mavor's Youth Emplovment Proaram - Business Trainlno
Ruff moved to fund MYEP for $20,000. Murray seconded.
Penzlner stated thai he would like to fund the project fully because it Is unlike the other projects,
It has support from a wide variety of sources, and It serves a population that Is generally
underserved.
Milkman reminded the committee that under the fifteen percent human services cap, the
maximum the committee could fund the project would be $24,000.
Martin stated that he was skeptical of the proJect In part because self.employmentls so difficult
and that MYEP does not have the experience to do that type of training. He added that the
project does not seem feasible or well.concelved, and that he would rather use the money for
land acquisition. Dennis and Pigott agreed. Pigott asked whether the proposed economic
stimulus funds could fund these Jobs. Milkman stated that she thought so.
Murray stated that with $20,000 the project would go ahead and that the CDBG funds would be
used for youth stipends. McElroy Fraser told the committee thai the technical assistance has
been approved but that stipends were disallowed under that funding. The project now Just needs
money for stipends and a van.
Murray asked Staff how Iittie money could be allocated for land acquisition and stili be useful.
Milkman responded that If the City Council sees that CCN supports land acquisition with any
money at all, then they might do the same, as most likely would the local lenders, too, which
would get things roiling. She told the committee that Staff Is meeting with the lenders in April.
Martin staled that the stimulus funds would cover jobs but nolland acquisition, and that perhaps
no funds should be allocated to MYEP. Penzlner asked whether minors would be a target group
of the stimulus package. Milkman said she did not know. Pigott suggested that the committee
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Committee on Community Needs
"" March 17, 1993
I]
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f could fund both projects in part with the money that was left. Penziner stated that the committee
had funded several housing projects but nothing like MYEP's program, which could help prevent I
the need for affordable housing In the future II it Is successful. He said that the proJect Is an I
Investment. !
Martl~ made a friendly amendment to fund MYEP $10,000.
Motion carried on a 7-4 vote, wilh Murrav, Oxley. Paetzold. and Penziner dissentino. Dissenters
-, favored allocatino a hloher amount.
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.....1
reservations about the program. The project was ranked fifteenth.
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i.l City of Iowa City - Land Acouisitlon for Affordable Houslno J
I'" Dennis moved to allocated $20,000 for the City to acquire land for affordable housing, and to I
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D housing. The committee sees affordable housing as one of Its highest priorities. The
proposal for $100,000 was ranked fourteenth.
" Moved by Oxley, seconded by Dennis to adjourn at 9:47 PM.
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PART 11/
, )
PROJECTS RECOMMENDED
FOR CDBG FUNDING
1. United Action for Youth - Youth Center Acquisition Phase II
2. Greater Iowa City Housing Fellowship - Land Acquisition
3. City of Iowa City. Land Acquisition
4. City of Iowa City. Housing Rehabilitation
" I
5. Systems Unlimited - Group Home Conversion
1-'
, ,
6. Elderly Services Agency. Small Repair Program
I'
7. Emergency Housing Project - Shelter Improvement
, ,
8. Mid-Eastern Council on Chemical Abuse. Facility Rehab
1\
9. Domestic Violence Intervention Program. New Shelter
I-I
I'
10. Salvetion Army. Soup Kitchen
11. Aid to Agencies (Operational Fundingl
,
.--"
, ,
12. Mayor's Youth Employment Program - Business Training
I".,
13. LIFE Skills - Housing Support Program
'-'
14. City of Iowa City. Downpayment Assistance
15. General Administration
16. Planning and Research
.~
17. ICARE - Needs Assessment/Housing Services
Contingency
~.
TOTAL
I'
....
I
h.
$40,200
$75,700
$20,100
$300,000
$30,000
$16,400
$3,700
$ 24,000
$122,000
$16,000
$105,500
$10,500
$16.500
$45,400
$118,000
$12,000
$16,Q75
$29.925
$1,002,000
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COMMUNITY DEVELOPMENT BLOCK GRAI
FUNDING REQUEST
2a. Amount of CDBG Funds Requested $ 40.000
b. Loan and/or Grant
$ $ 40.000
U)
4. Contact Person and Phone Number
Jim Swaim
6. Time Period of Proposed Project
From: 7/1/93 To: 9/30/93
7. Location of Proposed Project:
422 Iowa Avenue
Iowa City, IA
9. Type of Activity
(Check all that applyl
X Area (neighborhood benefitl
T Limited Clientele
-Housing activity
T Job creation/retention
List other groups or organizations that were asked to contribute to or fund this project:
...x. Low-Mod Income Benefit
_ Prevention of Slum and Blight
_ Urgent Need
UA Y submitted the first part of this proposal to CCN and the Iowa City Council last year. Since the original $40,000
was provided, the City and Iowa State Bank assisted In completing the first year financing while UAY raised matching
$40,000 from private sources, Funds have been sought from area service clubs, churches, foundations, and private
contributors,
List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdownl
Source of Funds Type Status
\'outh Services Foundation
2
$ervlce Clubs and Churches
3.
Iowa City
4.
Johnson County/United Way
5,
Private contributions
6.
UAY fund raising events
In. Kind and/or Cash
!XI !XI
!XI !XI
aJ aJ
[XJ 0
[XJ [XJ
o [XJ
Anticipated
o
IXI
!XI
o
IXI
IXI
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Committee
!XI
!XI
!XI
IX]
IXI
IXI
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12. Why is this project needed7
In 1987 United Action for Youth purchased property at410 Iowa Avenue and opened the Youth Center, In
the six years the Youth Center has been operating, UAY's programs have responded to increasing needs
of youth and families, The numbers of youth and families served Increase dramatically each year: from 651
In FY88 to 9171n FY91lo 1083 In FY92, 43% are from low income households; 48% from moderate Income
households; 26% meet limited clientele criteria as abuse victims or homeless.
L Check if continued on
additional pagels)
..,
'-
13. List Goal(sl of this Project:
Goal 1: To expand the services for low/moderate Income youth
and families althe Youth Center by completing the purchase of 422 Iowa Ave,
Goal 2: To annually provide counseling and prevention programs to 800 low/moderate Income youth and
families; 150 runaway and homeless youth, 35 handicapped persons, and 150 abused and neglected
children, using the expanded Youth Center.
Goal 3: To maintain 20 permanent human service jobs which were taken by low/moderate Income persons;
and to create 100 youth jobs to be taken by low Income youth.
14. General Description of Activities: (Refer to Instructions #14 for required information)
List major activities of the project Ihow do these activities address your goals listed in #137).
\
The major activity of this project Is to complete the purchase of the property at 422 Iowa Avenue, The
purchase was negotiated In 1992 and UAY, the City of Iowa City, and Iowa State Bank closed an agreement
on the property in July of 1992, The closing utilized $40,000 In fy.l3 CDBG funds coupled wllh a good.falth
pledge from the City of Iowa City for $40,000 In fy94 CDBG funds to be matched by UAY fundralslng. Iowa
State Bank agreed to finance the purchase at lower Interest rates offered to muninclpalltles, going through
Iowa City, The closing price from the original owner, Reginald Hahn was $160,000. The City of Iowa City
holds title on the property until UAY completes the purchase, The property reverts to Iowa City should UAY
fall or be unable to meet Its financial obligations, UAY now uses the property for its family service offices,
family cousellng rooms, Teen Parent program, Pediatric Nurse Practitioner, respite care center for the teen
moms, and VISTA volunteers project. UAY has raised $20,000 since the end of the Uniled Way blackout
(12/1/921 and expects to reach a $40,000 goai by the end of summer, Additional funds continue to be
sought from foundations,
Project Implementation: aJ Detailed information regarding elements and time schedule; b) steps taken to assure
that this project is financially feasible and meets Federal, State, and local codes; cl personnel involved in carr' ng
out the project and related experience with program and project implementation; d) amount of volunteer and 1-..
agency staff time needed to carry out the projectl.
UAY moved Into the house In Juiy 1992, The interior stairwell has been re.opened to what used to be
apartments upstairs. UAY's family counselors and VISTA volunteers provide services there, In October,
1992, UAY received a three year grant in conjunction with the University of Iowa College of Nursing to
expand UAY's Teen Parent program as a national model demonstration project. The grant allows UAY to
add a Pediatric Nurse Practitioner and Theraputlc Respite Care as components to the program,
.-
X Check if continued on
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."
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~ 15. Effect on receiving other funding if CDBG funds are not allocated,
r~
UAY would be unable to raise the needed funds, The "CDBG Challenge Grant" has been the basis for UAY's success
In raising $20,000 to date, and was the basis for the financing with Iowa State Bank.
~
" 16. Effect on program if CDBG funds are not allocated.
II
...,
If CDBG funds are not allocated UAY will not be able to operate Its family services or teen parent programs, If the
property is placed on the commercial property It Is almost certain to have the 100 year old structure tom down,
'I
17. Will the proJectJprogram continue after the CDBG funds end?
YesL No_ (If Yes, what sources of funding do you propose to use?)
The programs of UAY and MYEP will continue to serve low/moderate Income youth and families for decades, With
budgets similar to past years, between $500,000 and $750,000 will be spent to support UAY's counseling & crisis
Intervention; Basic Center for Runaway and Homeless Youth; Victim Support Program; Teen Parent Program; family
counseling & parent skills & In-Home Family Support programs;'and all of UA Y's prevention programs as well as VISTA
and MYEP's employment, vocational training, conservation, and entrepreneurial programs,
,
, I
./ 18.
BUDGET BREAKDOWN
CDBG FUNDS OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
-,
EXPENSE CATEGORY
,..; Equipment/Supplies
$
o
o
o
o
$ 0
o
3,000
4,000
,.. Project Materials
i
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Professional Services (audit)
UAY operating budget
UAY building fund
'l Contracted Improvements
I
:..J
Administrative Costs:
CDBG Staff
o
o
o
2,000
-,
, I
i Services by the Agency
~
In-kind, ~tyftkdted Way
Other Costs IListl
l
-'
House Purchase
40,000
,.,
, I
,,J
3,000
40,000
UAY building fund
FY 93 COBG grant
:1
...,
18,000
5,000
6,000
10,000
fund raising events
Youth Service Foundation
private donations
service clubs & churches
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TOTALS
$ 40,000
$ 91,000
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page 4: additional pages for sections 12 & 14
12, Why Is this project needed? (contlnuedl
The Increasing demand for services at both UAY and MYEP has remained constant for the past decade and has been
dramatic since locating In the Youth Center on Iowa Avenue, The additional privacy of the 422 Iowa location has _
allowed the family counseling and teen parent program 10 prosper wllhout interfering with the casual (sometimes
hecllcl atmosphere of the Youth Center, The prevenllon programs at the Youth Center have been able to expand
without Interfering with the private counseling needs of UAY and MYEP, MYEP has been able to develop additional -
programs with adequate space for their direct service staff and VISTA volunteers, UAY would not be able to offer the '
Respite Care component of Its teen parent program without the space, Certainly we would not be able to provide the ,_
services of the Pediatric Nurse Practitioner without the nurses stallon we have developed In the building.
UA Y and MYEP have more than doubled their respective staffs since moving to the Youth Center and Increased by ,
ten.fold the number of volunteers helping In Its programs. UAY's budget Increased from $149,064 to an esllmated '
$550,000 in the past six years with its annual payroll expanding from $108,000 to a projected $415,000 next year. While ._
not an original goal of the Youth Center, UA Y has created over $300,000 worth of new jobs downtown, nearly all of ..
which have gone to low/moderate Income persons, MYEP continues to Increase new Job opportunilles for
low/moderate Income youth.
\
In summary, this project Is needed to accommodate the service needs of low Income youth and families served by UAY ;"
and MYEP. The need for private counseling space for youth and famiiles Is urgent. At ihe same time requests for ;..
more youth activities are constant. Each Is Important In maintaining a healthy, helpful, nurturing environment at the ...,
Youth Center. II Is Important that there be a centrally located center for services and actlvilles for young people In the
community. Without CDBG support, the 422 Iowa property would have been demolished and UAY would not have
been In a poslllon to respond to the needs of youth and families or Improve Its program for teen parents.
14, Project Implementation: (contlnuedl "
The project has met Federal, State, and local codes and UAY recently completed a site visit by H.U,D, regional staff. _
UAY Executive Director, Jim Swaim, has overseen the project. working with city finance staff, and CDBG stall during
the closing with Iowa State Bank, The UAY Board had been acllvely Involved In completing the purchase and more
recenlly engaged In acllve fundraislng on behalf of the project. Dohle Ray has served as a volunteer to chair the .-
fundralslng effort for UAY, Thousands of hours of UAY staff time have been Involved in the services provided at 422 '
Iowa Avenue since July and over 100 hours have been involved in the financing, purchase, and fundralslng, _
Community service volunteers and others have provided another 100 hours In converting the property to UAY use, ,
These acllvltles have effecllvely expanded the services and use 01 the Youth Center, preserved the house at 422 Iowa
Avenue, and will help 1200 youth and 400 parents by the end of this first year,
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January 5, 1993
,-
To: Committee on Community Needs, and Iowa City Council
From: Jim Swaim, United Action for Youth
Subject: Fundraising progress report
-,
This is to report on UA V's progress to raise funds to match a future $40,000 CDBG grant
to apply to the purchase of the Family Service Center at ~22 Iowa Avenue. This report is
intended to meet the requirement of the original grant, to report our progress in January
of 1993. No fundraising solicitation occurred during the United Way blackout (Sept.Nov).
UA Y completed the purchase on July IS, 1992 and moved in immediately. We are now
using the facility for our Teen Parents Program, Family Services offices, Respite care for the
teen parents' children, counseling offices, and office for VISTA volunteers. It will also
house a nurse practitioner we expect to join our staff this month.
, ,
...!
-,
, ,
, '
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In November 1992, I presented a modified fundraising plan to UA Y's board. The reason
for a modified plan was that the Youth Services Foundation has not yet begun a capital
campaign and has undergone other changes since last summer. The modified plan calls for
greater activity by the VA Y board and executive director. Dottie Ray, who is a trustee of
the YSF has agreed to act as Chair of the VA Y campaign and is working with UA Y Board
Chair, Winston Barclay and myself. Our target date for a public relations opening of the
"Fundraising Challenge Campaign" is mid March. The plan has five key elements; the
progress on each is reported below.
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Key supporters: We have raised about $3,000 in this area. We have not yet sent letters to
key supporters. A list of supporters was developed by the board in December. Letters will
be sent from January to March.
Service Clubs: Service clubs have donated over $2,000 to date. Speaking engagements are
being sought with several more. Pilot Club was the first to donate $800.
Fundraislng: Most of this activity is planned for spring and summer. We have $400 that
has come from small events this winter. We raised $1,300 in this year's Hospice without an
organized effort. We are beginning to plan a major concert for late spring, An area youth
group is considering VA Y as its fundnlising project, If they choose us, they have a $1,000
challenge from the American Society of Fund Raising Executives to apply to their effort.
Area Churches: The letter to churches was not sent yet and is being deferred until later in
January or early February. We have received $200 from churches to date.
Youth Services Foundation: The YSF board met in December and reviewed the modified
fund raising plan. They are meeting in January to choose a consultant for a capital
campaign. At the December meeting they approved $10,000 from their existing funds to
apply to VA Y's house purchase. This goal has been met.
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YOUTH CENTER EXPANSION
1992-1993 FUNDRAISING PLAN (MODIFIED)
(
United Action for Youth has adopted a modified plan to raise $40,000 to apply to the .'"
purchase of 422 Iowa Avenue, which now houses its Family Services Center. The original
plan (attached) called for a greater reliance on the Youth Services Foundation. The
modified plan calls for greater activity on the part of the UA Y board and will require direct '"
solicitation of key community supporters of UA Y. The plan is outlined below.
, ,
I. Key supporters: UA Y has developed a group of strong supporters over the past .."
twenty-two years. These individuals will be contacted by UAY board members between
December 4, 1992 and April 10, 1993 to participate in the "Fundraising Challenge
Campaign". The funding goal for this is as fOllows:
$5,000 pledge- 1; $1,000 pledges- 5; $200-$500 pledges- 15; $100 pledges- 20;
$20-$50 pledges- 25; $10 pledges-100
Total Qoal: $18,000
h-I
'","
II. Service Clubs: UAY has solicited/is soliciting local service clubs to contribute to the
campaign. It is expected that $4,000-$5,000 will. be provided from several groups
including: Optimists, Uons, Rotary, Sertoma, Pilot Ciub, AAUW, Independent Insurance,
local professional associations, area sororities and fraternities.
Total goal: $4..000
. '
l.~'
.'
'"
. '
III. Fundraising: UA Y plans two concerts plus one other event this spring. It also intends
to organize a concerted Road Race effort for next year. Area youth have also organized · "
,
small dances on our behaif and plan to continue that effort this year. The funding goals ".
for these events are as follows:
Concerts: 1 @$600, 1@$400; major event- $500 minor events- 2@ $200; youth
dances- 2@ $200; 1993 Hospice- $3,700
Total ooal: $6,000
,,'
I.."
"0'
IV. Area churches: UA Y has received support fro.m churches in the past and expects
to again this year. A letter to churches will be sent in December outlining the services
using the house at 422 Iowa and the challenge grant from the Iowa City CDBG funds.
Total ooal: $1,000
V, Youth Services Foundation: The original plan sought $7,500 from the foundation's
existing funds on hand and additional funds from what was originally expected to be an
on-going capital campaign. Given the uncertainty of a major campaign and the certainty
that its tim!3table will extend well beyond 1993, we are requesting two allotments of $5,000
from YSF, one to kick off the "Fundraising Challenge Campaign" and one at the time the
CDBG 1993 funds are committed to UAY (expected in the summer of 1993).
Total goal: $10,000
There is about $3,000 that UA Y has raised to date that is committed to the new house.
Adding this to .the combined goals, allowing some shrinkage, UA Y should make its goal. \_
TOTAL CHALLENGE CAMPAIGN: $40,000
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f~ CITY OF IOWA CITY
@ ='1
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
[;
redo\. 1. \7.- 3
2a. Amount of CDBG Funds Requested $ 75,000
b. Loan and/or Grant
$ $ 75,000
..., 1. Name of Project:
, I
,: HF - 4, Affordable Rental Housing,
New Construction
~
,
: 3. Name of Applicant/Organization
Greater Iowa Clty Housing Fellowship
4. Contact Person and Phone Number
Charles Eastham
335-7630 (w), 338-1066 (h)
5. Address of Applicant
P. O. Box 1402
--- Io\~a' City, IA 52244
6. Time Period of Proposed Project
From7_1_93 To: 6-30-94
....,
7, Location of Proposed Project:
j
Iowa City
....,
: I
"I
8, Check National Objective Being Met:
9. Type of Activity
(Check all that applyl
_Area (neighborhood benefitl
_Limited Clientele
.x...Houslng activity
Job creation/retention
'"'
, I
I
....,
X Low-Mod Income Benefit
= Prevention of Slum and Blight
_ Urgent Need
..,
,
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10. List other groups or organizations that were asked to contribute to or fund this project:
Iowa City Financial Institutions Consortium:
Fisrt National Bank
Hills Bank & Trust
Iowa State Bank & irust
Mid-America Savings Bank
J
University of Iowa Credit Union
Hawkeye State Bank
Peroetual Savings Bank
11, List the names of the sources of funds that will be used for this project: (detail ~mounts on page 3 under Budget
J Breakdownl
Source of Funds Type Status
]
In-Kind and/or Cash
o rn
o &I
o IKl
:0 0
o 0
o 0
Anticipated
KJ
K.J
Committed
o
o
1. CDBr,
2. HD~lE Program
3. Pri va te Lenders
4, Greater IO\'/a City Housing Fello\~shi~
5.
6.
KJ see 1 etter from 0
DFirst IJational ~nk
o 0
o 0
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12. Why is this project needed7
see 9ages 1 - 3, #12, attached ~
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r 13. List Goal(sl of this Project:
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see page I, #13, attached
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14. General Description of Activities: IRefer to Instructions #14 for required information)
List major activities of the projectlhow do these activities address your goals listed in #137).
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see pages 1 - 4, #14, attached
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Project Implementation: a) Detailed Information regarding elements and time schedule; b) steps taken to assure' '
that this project Is flnanclallv feasible and meets Federal, State, and local codes; c) personnel Involved In carrying-
out the project and related experience with program and project implementation; d) amount of volunteer and
agency staH time needed to carry out the project).
,...
see pages 1 - 4, #14, attached
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r' The project leverages more than 6.5 times the amount of COBG funds. l'lithout the demon-
JI' stration of supoort by the local community represented by CDBr, funding their is little
likelihcod of obtaining HO~E funds.
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J 16. Effect on program if CDBG funds are not allocated.
I The oroject cannot be undertaken.
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17. Will the project/program continue after the CDBG funds end?
Yes.1.... No_ (If Yes, what sources of funding do you propose to use?)
Rental 'income, contributions to the GICHF, and support from United Hay.
,-
~ 18. BUDGET BREAKDOWN
, EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
I '-
EquipmentlSupplles $ $ $
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I Project Materials
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Professional Services 5,000 42,250 fI0t1E Pro ram
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I Contracted Improvements
,
Administrative Costs:
CDBG Staff
Services by the Agency
Other Costs (List)
Site acquisition 70,000 30,000 H0!1E Program
Site improvements 20,000 HOME Pro ram
-' Construction costs 194,623 lender financing
'-1 Construction costs 204,677 Har-1E Program
.J Construction loan interes 6,500 HOllE Pro ram
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$75,000
$498,050
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Page 1 - #12 "Why is this project needed?"
This project is to construct 8 new two and three-bedroom affordable
rental housing units. The need for additional affordable rental housing and for
housing which is available for use in the Section 8 programs has been well
documented by many sources, The need for low-cost multi-bedroom rental
housing is cited through out the CHAS and facilitating the development of that
housing continues to be the City's number one priority. Larger families relying
on Section 8 assistance often have a long wait before finding suitable housing
and have an especial need for affordable housing. The lack of affordable rental
units is made clearly evident from the waiting list for Section 8 certificates
and vouchers. As of January 31, 1993, there were 547 households waiting for
rental assistance.
,
Once a households receives a certificate or voucher many have difficulty
finding units which are affordable, meet rentai property standards, and where
the owner is willing to participate In the program. Data from the Iowa City
Housing Authority shows that in 1991, ~ of families issued a certificate or
voucher could not find a unit in the allotted time (maximum 120 days). Staff
members of agencies which provide housing services continue to report
numerous cases of denial of access to housing to Section 8 holders. Difficulty
in obtaining access to housing can be most directly eliminated by ownership of
rental housing by organizations which are dedicated to providing housing to
Section 8 participants and which are capable of working with those tenants who
may experience problems in maintaining their housing status.
There are several reasons why the GICHF is uniquely qualified as a low-
income housing developer to implement this project.
The GICHF is a tax exempt, nonprofit corporation devoted to the goal, of
increasing the supply and accessibility of safe, decent, and affordable housing
for very low-income families in the greater Iowa City area, The Board of
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Page 2 - #12 "Why is this project needed?"
Trustees is elected by representatives of fifteen area religious organizations of
all faiths and four nonprofit agencies. These agencies are Neighborhood Centers
of Johnson County (NCJC), Emergency Housing Project, Hawkeye Area Community
Action Program (HACAP), and Youth Homes. The GICHF has been designated a
Community Housing Development Organization by the Iowa Department of
Economic Development and is a United Way allocation agency. The GICHF
empioys a highly qualified Administrator. This position is presently half-time,
however, the Administrator's hours will be increased to full-time within the
next few months.
One-third of the Board of Trustees of the GICHF are representative of
households with low incomes. Participation in the control of the GICHF
corporation by representatives from the community's households with low-
incomes and by other nonprofits engaged in housing related activities
distinguishes us as a unique provider of general low-income affordable housing
and will insure that the use of the properties as described in this proposal will
be maintained.
The GICHF owns and manages two rental properties. One is leased to
HACAP and used in that agency's transitional housing program. A second, a two
and one-bedroom duplex, is operated as affordable rental housing.
Currently, the GICHF is implementing an affordable rental housing project
for which funds were awarded in 1992. For this project we will acquire and
rehabilitate 8, two and three-bedroom apartment units in four duplexes. One
duplex has been purchased, in part with a 1992 CDBG award, Other financing for
this project consists of a $325,000 HOME Program award and over $200,000 in
loan commitments from the Iowa City Financial Institutions Consortium. rhe
remainder of the' project is scheduled for completion by the end of 1994,
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, Page 3 - #12 "Why is this project needed?"
All GfCHF rental units are operated in accordance with policies intended
to both increase access to housing by Section 8 participants and to increase the
supply of affordable rental housing. All units are made available to Section 8
participants and preference is given to participants who have been denied
access to housing. As debt service on rental units is retired rents will be
reduced by the amount of the debt service, making the housing affordable
without Section 8 assistance and thus increasing the stock of affordable rental
units.
In cooperation with First National Bank and six other agencies, the GICHF
has also begun a security deposit revolving loan fund. This program provides no
interest loans for rental deposits to qualified very low-income households.
Assistance in maintaining housing status is available to occupants of
GICHF housing. In 1992/93 we contracted with Life Skills, Inc., to provide their
Housing Support Curriculum Program to five households, This agreement will be
extended through 1994 to provide similar services. Housing status maintenance
assistance will also be offered through programs developed by NCJC.
In summary, the GICHF has the experience, proven administrative ability,
and community support necessary to obtain additional funding, implement this
project, and utilize these housing units to meet the greatest need of the
community for affordable rental housing, both in the immediate future and over
the course of the project's useful life,
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Page 1 - #13 "List Goals of this Project:"
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This project will address the major low-income rental housing needs identified
by the eRAS by meeting two specific goals.
~
1.) The project will make 8 two and three bedroom apartments available
to Section 8 certificate and voucher holders who have been denied access
to housing and thus will increase the supply of rental housing available to
these very low-income households who have qualified for rental
assistance.
2.) The project will increase the supply of affordable rental housing after
project debt has been retired in 15 years. At that time, the rental amount.
for project apartments will be set equal to operating cost. That rental
amount will be within the affordable range of many households having
less than 50% of median income.
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Page 1 - #14 "General Description of Activities"
The project is to construct four duplex apartment units. Two duplexes will
be two-bedroom apartments and two will be three-bedroom apartments. The
project is being planned in conjunction with the City of Iowa City. The GICHF
will be responsible for managing the properties after they are occupied.
Financing will be obtained from three sources: a Community Development Block
Grant, HOME funds, and a consortium of private lenders. HOME funds of $92,000
have been set aside by the state for new construction of affordable housing in
Iowa City and this project will use this set aside as well as additional HOME
funds. The City will apply for the HOME portion of project financing. Debt
retirement is scheduled to be completed within 15 years. To meet this goal, CDBG
and HOME funds will be sought in the form of grants.
The preferred site for the project is the Whispering Meadows Subdivision.
This site has several advantages, First, the sites for each duplex can be scattered
within the development. This will help to develop a mixed.income community
and will reduce the concentration of low-income housing. Second, the site is
very near an elementary school, bus service, commercial services, is adjacent to
an existing neighborhood, and will be developed as a residential area. Finally,
improvements (waterlsewer/streets) have already been made in this
development which will allow for quicker and less costly construction. If the
project cannot be built at the preferred site, an equally favorable alternate site
will be located.
There are several factors bearing upon the choice of a duplex development
rather than a higher density multifamily configuration. First, duplexes are
advantageous for households with children as they provide ample yard space for
each unit. Also, concentration of units in a single area is reduced with d,uplexes.
Finally, a major consideration was the availability of sites in RS.8 zoned areas as
compared to areas zoned RM-12 or higher density. Only one potential site for
this project could be found in an area zoned for multifamily and it was evaluated
as having several undesirable features.
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Page 2 - #14 "General Description of Activities"
The general design features of the rental units are as follows:
--)
. achieve highest design standards for appearance and function
commensurate with project budget
. 4 two-bedroom units, approximately 750 s.f. per unit
. 4 three-bedroom units, approximately 900 s.f. per unit
. no basements
. units to meet or exceed energy efficiency standards required by HOME
Program
. one-car garage
. adequate storage space
. appliances to include: gas stove, refrig., gas dryer, washer
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Page 3 . #14 "Project Implementation"
a. "Detailed information regarding elements and time schedule".
Project Schedule
February, 1993:
. submit application for CDBa funds
. Architect submits preliminary site plan, floor plans and construction
cost estimates;
. receive commitment of conventional financing from local lenders
March, 1993:
. submit application for HOME funds
April, 1993:
· receive local approval of CDBa award
May, 1993:
. receive notification of HOME award
June, 1993:
.' make purchase offer for site
· finalize site purchase agreement based upon Architect's evaluation of
soil type
. complete HOME Administrative Plan
July, 1993:
· complete site acquisition
. Architect submits final site and design plans and prepares
construction documents
· request bids
August, 1993:
. complete bid evaluation with Architect
. Architect prepares construction contract
. award contract for construction
May, 1994:
. construction completed
· project rent-up
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_ Page 4- #14 "Project Implementation"
I b. "Steps taken to assure that this project is financially feasible and meets
Federal, State, and local codes"
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A letter from First National Bank, the lead bank of the Iowa City
Financial Institutions Consortium, is attached showing lender support for the
project. The firm of William N oWYSZ and Associates has been selected to
provide architectural services (letter attached). The scope of services
provided by the Architect will include insuring that the project meets Federal,
State, and local codes and complies with HOME Program requirements for new
construction.
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The financial feasibility of the project is demonstrated by the pro forma
attached to this application. A current balance sheet for the GICHF is also'
attached.
c. "personnel involved in carrying out the project and related experience with
program and project implementation"
..,J
The GICHF has developed the administrative capacity to apply for and
implement HOME funded projects. We are presently entering the
implementation phase of our HOME project to acquire and rehabilitate existing
duplexes and our Administrator has gained extensive experience in meeting
the administrative requirements of this new program. Further, as the project
in this application is being carried out in conjunction with the City, technical
support for some activities will be provided by City staff. The GICHF is also
receiving technical assistance for HOME related activities from the Iowa
Housing Corporation.
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w d. "amount of volunteer and agency staff time needed to carry out the project"
Administrator time :
- 40 hrs./month * 13 months = 520 hours
Volunteer time of members of Board of Trustees:
- 23 members * I hr./month * 13 months = 299 hours
Volunteer time of Board President:
- 20 hrs./month * 13 months = 260 hours.
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Greater Iowa City Housing Fellowship
Whispering Meadows
New Cnnst~uction
Preliminary Pro-Forma
Rental Income:
3 bed/"oom 2 bedroom
F~lR $672/unlt $537
Ut i 1 i ty -5.ill <50)
Sub $608 ;;487
5:.~V3c <30:- <24>
M"t Rent $578/unit 463/unlt
Anl Rent $27,774 /4 units $22,224 /4units
TOTAL PROJECT RENTS:
$49,998 approx. $50,000
Expenses:
2 Uni ts
1,200 l,,:
$
5,760 r"l
3,200 ' ,
4,900 ~....I
8,000
960 0_
$23,920 I ,
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2,3'12
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$26,312 ,
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$23,688
U"l t IVear
Insurance
Ma I ntenance
Repair Res\'.
Admin.
T-3.:.:es .
Legal/Acc~
Suctctal
$ 150
720
400
600
1,000
120
Cont i "q~n::i' If)~~
TOTAL EXPENSES
AVAILABLE FOR DEBT SERVICE:
(Rents-Expenses)
Debt Service:
t.at TilJ'St 9'1., l='/r"s
Maximum Financing:
1i~9t,,623
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Page 2
Greatel' [o"a Cl ty HOIJsing Fellm.ship
Construction Costs Pro-forma
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3 bedroom un it:
2 bedroom un it:
900, sq. ft.
7~O sq. fto
Hard Construction Cost~
4 X 3 bedroom unit: 4 X $49,500=
4 X 2 bedroom ,unit: 4 X $41,250=
Contingenc'{10X
Land Acqus.
Site Improv
TOTAL HARD COSTS
Soft Costs:
Architectls)
Finance
Contingency 5X
Sub Total:
Construction Interest lOX 3mon.
TOTAL CONSTRUCTION COSTS:
Available Financing:
CDBG/HOME FUNDING REQUIRED
CDBG
HOME
HOt'IE Adm II)X
TOTAL HOME REQUEST
@ $55/sq.ft.
@ $55/sq.ft.
= $49,=OO/unit
= $41 ,250/uni t
$198,000
$165.000
$363,000
$ 36,300
$100,000
$ 20.000
$519,300
$ 40,000
$ 5,000
$ 2.250
$566,550
$ 6,500
$573,050
<$194,623>
$37B,427
$ 75,000
$303,427
~ 30.300
$333,727
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~ CITY OF IOWA CITY
=
COMMUNITY DEVECOPMENT BLOCK GRANT
FUNDING REQUEST
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Name of Project:
Land Acquisition for Affordable
Housing Development
2a. Amount of CDBG Funds Requested $ 100,000
b. Loan and/or Grant
$ 50,000 $ 50,000
..,
, 3, Name of Applicant/Organization
'.,.1
City of Iowa City
Community Development Division
4. Contact Person and Phone Number
Marci Lindsay, 356-5250
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5. Address of Applicant
Dept. of Planning and Community
Development
410 E. Washington St.
Iowa Ci ty, IA 52240
7. Location of Proposed Project:
6. Time Period of Proposed Project
From: 7/1/93 To: 6/30/94
North Dodge Street Court, Iowa City
o
8. Check National Objective Being Met:
9. Type of Activity
(Check all that apply)
'-Area (neighborhood benefit!
_Limited Clientele
.1..Housing activity
Job creation/retentlon
10. List other groups or organizations that were asked to contribute to or fund this project:
The City of Iowa City will contribute to thi$ development project through infrastructure
improvements and/or cash. The City will apply for HOME funds through, the federal govern-
ment and will also work with the local lending institutions and private nonprofits and for-
profits.
1.. Low-Mod Income Benefit
Prevention of Slum and Blight
= Urgent Need'
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List the names of the sources of funds that will be used for this project: Idetail amounts on page 3 under Budget
Breakdownl
Source of Funds Type Status
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In-Kind and/or Cash Anticipated Committed
1. City of Iowa City 00 I] 00 0
2. HOME Program 0 [Xl !Xl 0
3. Local financial institutions IXI 0 IXI 0
4, 0 0 0 0
5. 0 0 0 0
6. 0 0 0 0
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12. Why is this project needed?
See attached.
_Check if continued on
additional page(sl
13. List Goal(sl of this Project:
See attached.
14. General Description of Activities: (Refer to Instructions #14 for required Informationl
List major activities of the project (how do these activities address your goals listed In #137).
See attached.
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Project Implementation: al Detailed Information regarding elements and time schedule; bl steps taken to assur~...
that this project Is financially feasible and meets Federal, State, and local codes; c) personnel Involved In carryln'
out the project and related experience with program and project Implementation; d) amount of volunteer and '
agency staff time needed to carry out the proJectl.
See attached.
_ Check if continued on
additional page(sl
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r 15. Effect on receiving other funding if CDBG funds are not allocated.
The strength of the City's HOME application will largely depend on receipt of COSG funding
IB, for this ambitious but much needed project. Likewise, the City's contribution from the Gen-
eral Fund will be affected by the community's show of support (as represented by the CCN)
for the project, especially in this timeAproperty tax freezes, ADA requirements, and general
bud et concerns and constr i
1': 16. Effect on program if CDBG funds are not allocated.
This project will most likely not be done this year if COSG funds are not allocated, Since
the availability of land is as large an obstacle as is working capital, if the project is
not started soon, these particular parcels of land might be purchased and developed with
market-rate housing, leaving few if any alternatives for pursuing this type of development
in the future,
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, 17, Will the project/program continue after the CDBG funds end?
, Yes...J... No_ (If Yes, what sources of funding do you propose to use?)
~
, City General Funds; HOME Program funds; private sector contributions.
, !
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,.., EXPENSE CATEGORY
,
. !
"-1 Equipment/Supplies
'I Project Materials
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Contracted Improvements
,
.,J Administrative Costs:
CDBG Staff
Services by the Agency
-,
Other Costs (L1stl
Land Acquisition
BUDGET BREAKDOWN
CDBG FUNDS
OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
$
$
$ 1,000
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$ 101,000
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City of Iowa City
Community Development Block Grant Funding Request
Land Acquisition for Affordable Housing Oeveiopment
12. Why is this project needed?
There is a great need in Iowa City for more affordable housing. The City's rental vacancy rate
in 1990 was 1.7 percent according to the 1990 census. New private, owner-occupied
development is most often well beyond the means of a family earning SO percent of the area
median income ($32,500 for a four-person householdl. The City and nonprofit housing
developers (and some for-profit developers) have attempted to expand the stock of affordable,
owner-occupied and rental housing in Iowa City through new construction, but one of the
biggest obstacles to this has been the lack of available land and infilllots on which to build.
There are approximately 3-1/2 undeveloped and unimproved acres of land on the east-west
portion of North Dodge Street Court, off Conklin Street, with three different owners. This '
would be a suitable area for developing affordable housing in the northeast part of Iowa City.
This area is desirable because it would help to disperse lower-income housing in the city, and
because it is close to an elementary school, transportation lines, and a supermarket and
drugstore. It is also near Hickory Hill Park.
As a start to the project, the City of Iowa City proposes to use CDBG funds to purchase
approximately 1 1/4 acres of this land in order to develop affordable rental or owner-occupied
housing units. Approximately eight units can be built on this one parcel, which is located to
the south of the street. Later on, it is hoped that more of the land along the street can be
purchased and developed in the same way. The City will consider ways in which any
affordable housing development can ba kept affordable.
13. List goai(s) of this project:
The goal of this project is to provide affordable rental or owner.occupied housing units in Iowa
City to households earning below SO percent of the area median income. The parcel is zoned
RS.S. Approximately eight units can be built on the property.
14. Generai description of activities:
List major activities of the project.
The CDSG grantlloan will be used solely to acquire a parcel of land on North Dodge Street
Court for affordable housing development. Again, land is in short suppiy for this type of
development. What is available tends to be concentrated on the southeastern edge of the
city, while the City's policy as stated in the CHAS is to encourage dispersion of lower-income
housing as much as possible. This purchase will be the first step in acquiring more land in the
area. Approximately 3-1/2 acres are currently undeveloped along the street,
Development on the land, once it is acquired, will most likeiy consist of both detached, single-
family homes and zero-lot line units, to be sold or possibly rented to low. and moderate-
income individuals or families. It may also be feasible to move existing homes to the area,
In the past year several houses have been donated or offered to the City for this purpose. '
In order to develop the property, the City will apply for HOME Program IHUD) funds from the
iowa Department of Economic Development. The private sector will also be asked to
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contribute. For example, the local financial institutions may wish to offer favorable mortgage
terms for the buyers. Severai representatives have already indicated that they would like to
assist in providing homeownership opportunities to low- and moderate.income home buyers.
It is hoped that locai developers and contractors will also be involved in this project.
-,
Basic infrastructure improvements are needed before construction can take place. The street
must be paved (perhaps all the way to North Dodge Street, not just to Conklin Streetl; curbs
and gutters installed; and the issue of storm water detention in the area must be addressed.
The City's Department of Public Works will be involved in this preparation. These
infrastructura improvements are estimated to cost approximately $125,000.
Project Implementation:
The purchase of this land will be completed once CDSG funds are available and will be done'
by City Planning staff. City staff will then compiete the application for federal HOME Program
funds and meet with locai lenders and developers. A site plan for the area will also be
deveioped. As stated in the City's CHAS Annuai Plan for Fiscal Year 1993, funds are
available for staff to do these planning activities.
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CITY OF IOWA CITY
1/4/92
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST ..
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'I 1. Name of Project:
!
2a, Amount of CDBG Funds Requested $ 300.000
b. Loan and/or Grant
$ 200,000 $ 100,000
Housing Rehabilitation
3. Name of Applicant/Organization
City of Iowa City
Dept. of Planning & Community Development
4, Contact Person and Phone Number
Pam Barnes, Housing Rehabilitation
Officer 356-5128
5. Address of Applicant
410 E. Washington St.
Iowa City, Iowa 52240
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~ a, Check National Objective Being Met:
l.J X Low-Mod Income Benefit
1.. Prevention of Slum and alight
l _ Urgent Need
~
6. Time Period of Proposed Project
From: 7/1/93 To: 6/30/94
7. Location of Proposed Project:
City Wide
9. Type of Activity
ICheck ail that apply)
X Area (neighborhood benefit)
X Limited Clientele
X Housing activity
X Job creation/retention
10, List other groups or organizations that were asked to contribute to or fund this project:
See below.
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11, List the names of the sources of funds that will be used for this project: Idetail amounts on page 3 under Budget
Breakdown)
Source of Funds Type Status
In.Klnd and/or Cash Anticipated Committed
r " 1. HOME Investment Partnerships 0 IXJ 0 !Xl
2. COBG Rehab. Loan Repayments 0 IKl 0 !Xl
3. Rental Rehab. Funds (IFA & OED) 0 IXJ 0 [X]
4. City General Fund 0 IXJ 0 [X]
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5. Private 0 IKl 0 (]
" 0 0 0 0
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12. Why is this project needed?
The affordable housing stock in Iowa City is aging and frequently these properties are
owned by elderly and or low-mod income families. Because of their income level these
owners are not able to secure a bank loan at the higher interest rate. This program
provides financial assistance to these low/mod income homeowners in the form of a no or
low interest loan. Assistance is available for major rehabilitation and small emergenc~-
repalrs. ' ,
_Check if continued on
additional pagels}
13. List Goal(sl of this Project:
1. To save affordable housing stock that would be lost to neglect.
2. To help further neighborhood revitalization.
3. To help older people stay in their homes.
4. To eliminate hazardous conditions (cisterns. garages. furnaces).
5. To adapt housing to special needs.
6. To make structures more energy efficient.' -
7. To provide assistance to small business contractors including minority & women-owine; bL
8, To co n e r .. rv' in he de- ne"se
14 G vel1loment 0, .an ar,cl1itec.tural savlaoe orOllram, 'd' f I)
. eneral [Jescrlptlon ot Actlvllfes: IHeter to Instructions H4for reqUIre In ormat on
List major activities of the project (how do these activities address your goals listed in #13?1.
See attached sheet.
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Project Implementation: al Detailed information regarding elements and time schedule: bl steps taken to assur,
that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carryihij
out the project and related experience with program and project implementation; d} amount of volunteer and
agency staff time needed to carry out the projectl.
Check if continued on
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I I Contracted Improvements [96 000 530.000
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15, Effect on receiving other funding if CDBG funds are not allocated,
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I,' Funding from the Iowa.Dept. of Economic Development (IDEO), Iowa Finance Authority (IFA),
I, and HOME funds would not be available, since CDBG funds are used to administer these
programs.
16, Effect on program if CDBG funds are not allocated.
Housing Rehab Programs would eventually cease to exist; the housing stock would de-
teriorate and some homeowners would become homeless.
17. Will the project/program continue after the CDBG funds end?
Yes..:..L. No_ IIf Yes, what sources of funding do you propose to use?l
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Hopefully through repayments of loans & interest on loans. though on a much smaller
scale.
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18.
BUDGET BREAKDOWN
, EXPENSE CATEGORY
CDBG FUNDS
OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
Equipment/Supplies
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$
$
l~ Project Materials
Professional Services
~
TOTALS
$ 300.000
$530.000
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#14 GENERAL DESCRIPTION OF ACTIVITIES
There are five CDBG funded programs that are available for low and moderate income femmes
to rehabilitate their homes. These programs are listed In items A.E below. The rehab staff also
administers four other programs which are listed In items F.H. Currently the rehab staff consists
of two rehab officers assisted by an intem working approximately 16 hours per week. All rehab
loans are secured by a promissory note and mortgage on the rehabilitated property. The terms
of these loans are based on the client's ability to pay, and can range from a 6% payback loan to
a conditional occupancy loan which does not have to be paid back unlilthe property Is sold. In
no case will a rehab loan cause the client to exceed 45% of total Income in debt. There are
occasionally circumstances when a grant for less than $1,000 Is made to clients who have great
need and no ability to pay back the loan.
ITEM A: COMPREHENSIVE REHABILITATION - This program addresses the rehab needs of
the entire property, All major systems in the house can be repaired or replaced, and the property
brought up to the Housing Qualify Standards 01 the Iowa City Housing Code. A maximum of
$30,000 may be used In this program.
ITEM B: ENERGY CONSERVATION. This program can repair or replace any system In a
property which will Improve its energy efficiency. This Includes furnaces, storm windows, exterior
doors and Insulation. A maximum of $6,000 is ailowed.
ITEM C: EXTERIOR REPAIR. A maximum of $12,000 rnay be borrowed through this program
to assist a homeowner in the repair of any or all exterior systems. These could include roofing,
gutter replacement, painting and siding, etc.
ITEM D: RESIDENTIAL ACCESSIBILITY - This program can assist handicapped clients In
making their homes safer to live in. The Improvements that are made to their home are based
on their special needs. Up to $6,000 may be spent through this program. The program Is also
available as a Rental Accessibility program.
ITEM E: EMERGENCY REPAiR - Up to $6,000 may be used under this program to correct any
emergency that would make the home not habitable under the Iowa City Housing Code.
ITEM F: RENTAL REHABILITATION - The Housing Rehabilitation Office administers two rental
rehab programs through the Slate of Iowa. The IFA (Iowa Finance Authority) program provides
up to $8,200 per unit for one bedroom and efficiency apartments as a 5% 10 year loan to the
owner. The IDEO (Iowa Department of Economic Development) program can provide up to
$8,500 per 3 bedroom unlt/$7,500 for 2 bedroom unil apartments. This loan goes to the owner
as a ten-year declining balance loan which requires at least a 50% match by the owner. It Is
anticipated that all funds will be committed by July 1, 1993, but all projects will not yet be
completed.
ITEM G: HOME ADMINISTRATION - The Housing Rehabllilatlon Office has received $250,000
of HOME Funds from the Iowa Department of Economic Development to enable the City to do
additional comprehensive rehabilltallons on properties that otherwise would not be eligible for the
CDBG program. This money can only be used for homeowners who do not have enough equity
In their property to support loans in the regular Comprehensive Rehab program; it will not replace
any CDBG money. The program will also require the owner to sign a 10-year resale agreement
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which will ensure that the home remains affordable for future low Income buyers. It is anticipated
that 12 homeowners will be assisted over an 18 month period.
ITEM H: SMALL BUSINESS ASSISTANCE. This Is an ongoing program to assist Women and
Minority Business Enterprises (W/MBE) and other small contracting businesses. Small
contractors are recruited for the Rehab Contractors List; small grants or loans are available to
assist with insurance or equipment; technical assistance In operating a small business and
wOrkshops are also available. The proposed budget Is $1,000.
ITEM I: ARCHITECTURAL SALVAGE PROGRAM - Ongoing assistance will be provided to
Friends of Historic Preservation (Friends) in the operation of this program. The City will be
constructing a 3000 s.f. pole building this winter for the program. Doors, windows, flooring, trim,
etc. is salvaged by Friends from houses about to be demolished. It Is then Inventoried and stored
at the bUilding for sale to the general public, For support of this project the Rehab Ofilce has
uses of salvaged materials In rehab projecls at no cost. The proposed bUdget Is $3000 which
will be used to pay for racks, shelves and a sign for the new building.
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EXHIBIT" A" ...
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TOTAL POTENTIAL AND EXISTiNG HOUSING REHAB PROJECT FUNDS "',:.j ,
,
TO BE ADMINiSTERED FROM 7/93 THROUGH 6/94 . j
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A. RENTAL REHAB FUNDS , I
1. Funds from iowa Department of Economic Devei- $60,000 committed ...,
opment (in-hand) - 14 units $60,000 (landlords) .,
2. From Iowa Finance Authority (IFA) (in-hand) - 12 $100,000 committed ,~,
units (includes $25,000 CDBG) ,
h"
TOTAL FOR RENTAL PROPERTY $220.000 committed ,...
,
OWNER-OCCUPiED REHAB ...'
B.
.-
1. CDBG comprehensive rehab $196,000
2. HOME Funds - 12 comprehensive $250,000 committed ~
,
3. CDBG & small programs to be funded with rehab $60,000
loan payments
-Weatherization
-Emergency c.
-Exterior repair ,-
-Residential accessibility ,
'--
\ TOTAL FOR OWNER OCCUPIED PROPERTY $506,000
I
Co ARCHiTECTURAL SALVAGE PROGRAM $3,000 i
'-- I
D. SMALL BUSiNESS ASSiSTANCE $1,000 ,__. I
,
,
E. ADMINISTRATION OF ALL HOUSiNG REHAB PRO- $100.000 I
GRAMS FOR 2 PERSONS PLUS AN INTERN WORK-
iNG 16 HOURS/WEEK :.. I
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TOTAL BUDGET: $830,000 i
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'CITY OF IOWA CITY
h...~~I"...:.;..J
(.'-1) ~..
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST r'
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FEB 09 1993
P.P.D. DEPARTMENT
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Name of Project:
SYSTEMS UNLIMITED, INC.
1915 Hollywood House
Remodeling
13, Name of Applicant/Organiution
l SYSTEMS UNLIMITED, mc.
2a, Amount of CDBG Funds Requested $ c; 1 ,nnn
b. Loan and/or Grant
$ n.nnn - $ ?c; nnn
4. Contact Person and Phone Number
WILLIAM L. GORMAN
33B-9212
]5.
-,
Address of Applicant
1556 1st. Ave. So.
Iowa City, Iowa 52240
6. Time Period of Proposed Project
From: 1/94 To: 6/94
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7. Location of Proposed Project:
1915 Hollywood Blvd.
Iowa City, Iowa 52240
8, Check National Objective Being Met:
9. Type of Activity
(Check all that apply)
Area (neighborhood benefit)
"X Limited Clientele
::iHousing activitY
Job creation/retention
f..
I
· ~ Low.Mod Income Benefit
_ Prevention of Slum and Blight
* Urgent Need .
j"' RespOiise expanded on attached
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10. List other groups or organizations that were asked to contribute to or fund this project:
.SYSTEMS or/LIMITED, HlC.
.SYSTEMS UNLIMITED FOUNDATION
*THE BRAVERMAN FOUNDATION
o .Response expanded on attached page.
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,-, 11, List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
I Breakdownl
- Source of Funds Type Status
In. Kind and/or Cash Anticipated Committed
_. 1. *SYSTEMS UNLIMITED FourmATIoN [I D D ex
2. D D D D
3. D D D D
4. D D D D
5, D D D D
6. 0 D 0 D
.Response expanded on attached page.
CDBG APPLICATION - PAGE 1
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12, Why is this project needed?
l,
RESPOUSE TO #12 on ATTACHED PAGE
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13. List Goal(s! of this Project: l.These individuals with disabilities would be able to be-
supported in smaller, more intimate living arrangements that people who are
not disabled enjoy, 2. Through HCBS/HR funds, these individuals with I
extremely challenging and complex behavioral and physical disabilities could ~
receive additional services and supports tailored to his/her needs and
preferences. 3. The ability to access new funding streams would benefit not
only the individuals served, but the local governments and Systems Unlimited, l'
Inc. as well.
14, General Description of Activities: IRe fer to Instructions #14 for required information!
1
List major activities of the project Ihow do these activities address your goals listed in #13?1.
The remodeling of 1918 from a 6 bedroom group home to 2 3-bedroom, side-by-sidd
duplexes would require the following activities: ~
1. Provide an additional kitchen, living room, laundry area by eliminating th~
area currently designated at the manager's living quarters. ~I
2. Redesign the entry foyer to provide separate entrances for both duplexes. ~
3. Build a dividing wall to separate the existing living space. I
4. Purchase and install additional furnace, refrigerator, stove and dishwashel_
5. Separate util i ty services. I
6. Build a draft stop with a door in the attic. ...
7. Carpeting for both locations. to;
8. Install additional materials to provide bathroom privacy. I
9. Build a dividing wall in order to separate the basement. 1'1
.'1
Project Implementation: a) Detailed information regarding elements and time schedule; b! steps taken to assure "j
that this project Is financially feasible and meets Federal. Siate. and local codes; cl personnel involved in carrying:..,:
out the project and related experience with program and project implementation; dl amount of volunteer and '
agency staH time needed to carry out the projectl,
a. Elements and Time Schedules
1.Finalize drawings for renovations - 2/94.
2.0btain building permit - 2/94.
3.Begin renovation - 3/94.
4.Honitor progress on renovations - 3/94 to 6/94.
5.Complete renovations - 6/94.
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(b,c and d are continued on attached page.)
-X.. Check if continued on
additional page!sl
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CDBG APPLICATIOn - PAGE 2
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15. Effect on receiving other funding if CDBG funds are not allocated, If CDBG fund 1 ng is not ava Hable
~ f~r th~s project, the SUI Foundation would continue the previously committed
flnanclal support for materials for bathroom privacy and floor covering need
Systems Unlimited and the SUI Foundation cannot provide financial support
~ beyond what was indicated. The Braverman Foundation has not responded to'
the proposal at this time.
,
16. Effect on program if CDBG funds are not allocated,
l
RESPONSE TO #16 ON ATTACHED PAGE.
1,.117. Will the project/program continue after the COBG funds end?
Yes_ No.,L , llf Yes, what sources of funding do you propose to use?1
, : The remodeling would be completed and the project, itself I would not
'1'i continue. However, the benefits of an enhanced living arrangement and the
additional services that could be provided would continue indefinitely.
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18.
BUDGET BREAKDOWN
,
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EXPENSE CATEGORY
CD8G FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
$ $ $
ystems Unllmlte
9,356 3,762
ys ems n 1
370 Foundation
1--;
Equipment/Supplies
t....,
i j Project Materials
Professional Services
I~
I Contracted Improvements
33,578
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Administrative Costs:
CDBG Staff
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$50,796
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$ 6,307
CDBG APPLICATIOU - PAGE 3
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RESPDrISE TO #8 and 9 CONTWUED FROM PAGE 1
8. List which National Objective is being met by the
proqram/proiect.
Low-Mod Income benefit.
8.a. Documentation of low-moderate income benefit is
required.
There are seven individuals residing at this
location. They are severely mentally and physically
disabled. The services, habilitation and recreational needs
are currently met with state foster care dollars. At this time they
are still attending West High School in the Special
Education program and will continue to do so until they turn
18 or graduate. None of these individuals have any earned
income and their Medicaid eligibility is a clear indication
that the project's Low-Mod Income Objective is appropriate.
9. Type of Activity - Limited Clientele & Housing
Acti vi ties
Limited Clientele: This project is specifically directed to benefit L
the needs of 6 of the 7 children with severe disabilities
currently residing at 1918 Hollywood. The seventh individual
will turn 21 this year and will be moving to an Adult Group
Home in the Iowa City area. The purpose of the
activity is to enhance the living arrangements and access
additional dollars to support the needs of this "limited
clientele" .
Housinq Activities: This project is intended to create two
side-by-side three bedroom duplexes through the remodeling
of a children's Foster Care group home ollned and operated by
Systems Unlimited, Inc., a private non-profit agency serving
individuals with mental retardation and developmental
disabilities through a variety of community based sevices.
The proposed duplexes would improve the currently existing
permanent structure by creating smaller, less'
"institutional" settings more closely resembling the other
residential structures in this neighborhood.
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RESPONSES #10 and 11 CONTIlIUED FROM PAGE 1
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10. List all groups, organizations or public agencies that
were asked to fund in part or total the proposed project.
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Systems Unlimited, Inc. is a private non-profit agency
providing services to individuals with mental retardation
and developmental disabilities through a variety of funding
mechanisms that are set by the state legislature and do not,
historically, take into consideration the actual cost of the
services or the cost of living changes each year. With the
mandated increase in minimum wage, increased costs of health
. insurance, etc. the agency finds it difficult to allocate
funds for major renovations such as the proposed project.
....,
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The Systems Unlimited Foundation, as a private non-profit
agency, relies totally on dollars donated by private
individuals who share a concern for the welfare of people
with developmental disabilities. Contributions are
collected through annual fund drives and activities. These
efforts generally raise a total of approximately, $15,000
annually. These funds are used to support the needs that
are prioritized for Systems' 35 residential and apartment
-locations as well as the physical plant needs of the
vocational program.
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The Braverman Foundation has also been approached in regards
to this project. There has been no response to the proposal
at the time of this writing.
11. List the sources of funds that will be used for this
project. Indicate whether in-kind or cash and the status of
any requests pendinq.
The Systems Unlimited Foundation has agreed to commit up to
$6,300 dollars in matching funds, specifically to provide
floor coverings and materials to enhance bathroom privacy.
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RESPONSES TO #12 COtlTI/lOED FROM PAGE 2
12. Why is this proiect needed?
Over the past 20 years, large state-operated facilities,
historically the "care-takers" for persons with
developmental disabilities, have steadily been replaced by
community residential services based on a continuum of care,
whereby individuals would be trained within one setting in
order to move along to another level of care, generally
less-restrictive and more independent. Systems Unlimited,
Inc. was a front-runner in developing these services that would
allow persons with disabilities to reside close to their
families in their own communities.
In a growing number of communities, efforts are being made to
alter these "facility-based" services in order to strengthen
the goal to provide trUly individualized services, promoting
community presence and participation by creating and
expanding supported living programs. These goals are more
attainable through the use of the Home and Community Based
Services (HCBS) Medicaid Waiver for persons with mental
retardation. Systems Unlimited, in its continual desire to
provide progressive services that affirm the independence,
and productivity of persons with disabilities, is anxious to
assist its clients in accessing the HCBS/MR Waiver in
order to receive increased assistance and supports. These
supported community living services would be provided in
three-bed living units.
In 1983, CDBG monies were used to build two 7-bed group homes for
"children ld th severe handicaps" making it possible for
these children to live close to their families, attend
neighborhood schools and access local recreational
opportunities and medical services. State foster care
dollars have been the primary funding stream for the
services they require.
For the sake of this proposed project we wish to address the
needs of the individuals currently residing at the 1918
Hollywood location. Within the next 24 months, each of these
children will reach the age of majority and their service
funding will then be provided by local dollars. Six of the
individuals are from Johnson County.
Systems Unlimited proposes to remodel the existing location,
for the purpose of developing two three-bed units/ duplexes.
This project would (1) cre,ate smaller, more "normal" and
"home-like" environments for these young adults, (2) permit
more individualized services to be accessed, such as
additional staff for individualized training needs,
professional nurses and home-health aids for physical care
needs, and (3) provide an additional funding mechanism, thereby
relieving the burden of local funding sources.
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RESPONSE TO #14 b,c and d COtlTItlUED FROM PAGE 2
14. b. Financial Feasibility and Compliance with Code
In order to create a cohesive, cost effective project, the
original contractor, Frantz Construction will be utilized.
IHlliam Gorman, Ginny Kirschling and Mary Kelley, as staff of
Systems Unlimted, and Dick Burger, President of systems
Unlimited Foundation, have already met twice with Frantz
Construction to determine'the necessary renovations.
Systems Unlimited Foundation has obtained a bid from Randy's
Carpets for floor coverings throughout the client areas of
the house. The Foundation has also obtained an estimate to
obtain privacy curtains for the bathrooms. Frantz
Construction has taken into consideration federal, state and
local codes within its,estimate.
14. c. Personnel Involved
Key staff from Systems Unlimted along with Dick Burger,
retired contractor and President of Systems Unlimited
Foundation would work closely with Frantz Construction to
ensure timely and cost effective completion of the project.
Mr. Burger and the staff at Systems have many years of
experience with housing projects. In addition to the staff
noted in 14. b., Kevin Seydell, systems Unlimited's
Maintenance Supervisor will be responsible for closely
monitoring the progress of the renovations.
14. d. Volunteer and Staff Time
Dick Burger - President - Systems Unlimited Foundation
Volunteer - retired contractor
35 hours
William Gorman - Executive Director - Systems Unl imted, Inc-.
20 hours
Ginny Kirschling - Admissions Specialist
10 hours
Mary Kelley - Director of Residential Group Homes
10 hours
Kevin Seydell Maintenance Supervisor
20 hours
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RESPOllSE TO #16 FROH PAGE 3
16. What will be the effect on the program if the CDBG
funds are not allocated this year?
If the CDBG funds are not allocated this year, Systems
Unlimited will be forced to consider more traditiona~
alternatives to obtaining services for these persons with
disabili ties:
a. Apply for RCF/MR status for this particular
location and provide adult services for these 6 individuals
at this same location.
b. Continue to use this location as a Foster Care
Group Home and relocate this group of consumers, as they
reach the age of majority, to an as yet unidentified adult
group home.
c. Seek adult placement opportunities for each
consumer as they turn 18, removing them from their current
location and placing them in the first available RCF/MR, or
given the severity of their disabilities, ICF/MR settings.
This could,place the consumer in a more restrictive setting,
perhaps out-of-county or out-of-state.
Please note that, in all three options, the cost of adult
RCF/MR services would be fully absorbed by local government
funding streams, and the individuals would be unable to
receive the additional professional supports of the HCBS/MR
Medicaid Waiver.
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F: ~ITY OF IOWA CITY
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COMMUNITY DEVE16IMENT BLOCK GRANT
FUNDING REQUEST
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2a. Amount of CDBG Funds Requested $ 16,000
b. Loan and/or Grant
$ $ 16,000
1. Name of Project: Elderly Services
gency Small Repairs & Hodifications
Project -- for low/moderate income
elderlv and ha d
3. Name of Applicant/Organization
Elderly Services Agency
4. Contact Person and Phone Number
Jean Uann 356-5217
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5, Address of Applicant
i .., 28 South Linn
I Iowa City, Ia 52240
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6. Time Period of Proposed Project
From: To:
July 1, 1993
June 30, 1994
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7, Location of Proposed Project:
City of Iowa City
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9. Type of ActivitY
(Check all that applyl
Area (neighborhood benefitl
XX Limited Clientele
_Housing activitY
Job creation/retention
List other groups or organizations that were asked to contribute to or fund this project:
8. Check National Objective Being Met:
1
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_ Low-Mod Income Benefit
Prevention of Slum and Blight
xx- Urgent Need
The City of Iowa City and United Way of Johnson County. Aging Studies, Newman Center
and RSVP volunteers will help spread the word about the program, as will articles
in the "Senior Center Post."
(
11. List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdown)
Source of Funds Type Status
"1 In-Kind and/or Cash Anticipated Committed
I 1. City of Iowa City 0 ~ 0 []
,
2. United Way of Johnson County 0 :a 0 []
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12. Why is this project needed7 This project is needed (1) because low/mod income elderly people,-
particularly those over 75, cannot afford the ordinary repairs and modifications necessary
to keep their home environments safe. Hinus the age qualification, the same is true for most
handicapped people we deal with. (2) because it fills in around the City's housing rehab i- -
litation program by providing help with smaller things that the rehab staff cannot undertake,
providing repairs that may mean the difference between being able to stay at'home and having t
go to a nursing home (where 25 to 40% of the patients could be in the cornmunitv if thev had -
adequate in-home services), Our agency is the best site for this project not ~nly bec~use of
our experience but because we have extensive contact with the elderly through our other many'
programs (particularly chore). (3) We see the need for trustworthy contractors. Most elderlv
people trust too easily the door-to-door salesman/worker -'CX-Check if continued on who asks fe"'
a job. This pro ect screens evervone I,ho works on it additional page(s)
13. List Goallsl of this Project:
(1) Identify low-moderate income elderly/handicapped homeowners living in unsafe conditions
hich place them at some risk nnd/or jeopardize their ability to remain in their homes.
(2) Provide a construction consultant with a proven record in housing trades to draw up
specifications for each job, screen applicants for the work, monitor their performances and
check the finished product to see that it meets code and is done well.
(3) Identify low/moderate income tradespeople who are interested in doing small projects
hich require low-cost repairs of good quality.
14, General Description of Activities: IRefer to Instructions #14 for required informationl
List major activities of the project lhow do these activities address your goals listed in #1371.
he people involved in the project are Jean Hann, the Director, Jane Hagedorn, the construction
consultant and the sub-contractors (as well as City staff in Community Development). Hajor '-'
activities of the project are (1) advertising its availability, screening applicants and ,
sub-contractors (2) assessing individuals applying for eligibility; work requested to see if ",
it fits the criteria of relating to safety and well-being and determining projected costs. ."
(3) sending Jane Hagedorn to write up specifications for the job which meet City code. Some
times she has to consult an occupational therapist for advice on placement of assistive ;..,
evices. (4) Jane then contacts low/moderate income contractors who have liability insurance
nd have indicated a desire to work on small projects. They buy the materials, complete the !..,
ork as Jane has described it, and have it checked before it is completed. (5) Sub-contract~,?
ign-off on the project through the required paper work. as does the elderly person. Jane
then collects the necessary documentation, checks the work, and then relays it to the office. ,
,
for submission to the city for reimbursement. i d
con t nue ,.,j
he schedule for implementing the major activities of the grant will be different for each job.
Project Implementation: al Detailed information regarding elements and time schedule: bl steps taken to assure"
that this project Is financially feasible and meets Federal, State, and local codes; cl personnel involved In carryln, ,
out the project and related experience with program and project Implementation; dl amount of volunteer and ,-
agency staff time needed to carry out the projectl, The time schedule depends on the contractors.
The agency advertises the program in the "Senior Center Post," "Involvement," "Iowa City
Press Citizen," and on the radio and television, as soon as funds have been released in the
spring. The Director and the construction consultant meet with city staff to go over the
regulations governing the project which are detailed in the accompanying "Housing Repair
Program for the elderly and handicapped." Financial feasibility is determined by requiring
estimates from contractors and keeping track of expenses as the year progresses. Heeting
Federal, State and local codes requires the experience of the construction consultant and the
director and the availability of the housing rehabilitation staff to answer questions if thai
proves necessary. The program has been carried out by Elderly Services since 1985 when -
we started with $2,500. The director has been with the project between then and now. It has
evolved to include the construction consultant who is now in her third year with the
program. The Director spends 5% of her time on the project, Her salary is paid by the Cit~_
on this project. The construction consultant spent 156 hours (8%) on the project last year.
Sub-contrac tors spent approximately 2,000 hours, Volunteers '_ Check if continued on
time is difficult to determine insofar as this one project additional pagelsl
is concerned. If each one talked about it for one hour each year, 175 hours would result.
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I ;12. continued:
-',e depend on a list of contractors used by the Housing Rehabilitation Program, which provides
I
us not only with contractors who have proven their worth, but with low/mod income
, -bontractors and contractors who are people of color.
"~e think that it is very significant that 75% of the people in nursing homes have no
spouse or other family member to help them. If they had, that support would help them
remain independent. Community services like the proposed project have to help fill in
"that kind of gap. Host very elderly people are low income females. Our own rolls indicate
that 14% of our clients are women who are heads of household with incomes below the
poverty level ($6,816). Another 26% are female heads of household with low incomes as
-defined by CDBG (50% of the median). In total then, we have 480 of our 1,189 clients
: ~ho do not have the income, the physical agility or, most 'probably, the technological
~bxpertise to maintain and make repairs and,modifications on their own homes. And that
is just the female heads of household. This project would fill a real need.
:l
~14. continued:
:-~s soon as the person applies, an assessment is conducted. The construction consultant
i lnspects the site as soon as her work schedule permits. Relevant sub-contractors are
..;
called upon. They then complete the work according to the specifications and submit
..bills for inspection. Jane Hagedorn revisits the site to make sure the job meets all
i relevant codes. The project addresses the problems listed in #12 by providing skilled
""traftsmen at no cost to people who need support in their efforts to remain safely in
their homes. This, in turn, relates to Elderly Services' mission which is to keep
i'elderly people safely in their homes for as long as possible.
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15, Effect on receiving other funding if CDBG funds are not allocated.
Next year will be an extremely difficult year financially for ESA. Perhaps a few people
could be helped with United Way dollars, if we have other dollars sufficient to run the
agency. The City money is not designated for housing repair only. We would have to
renegotiate our contract to see where and how the money could be used.
-
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16. Effect on program if CDBG funds are not allocated.
The effect on the program would be very negative. Without GDBG funds,
count the number of people we could help on the fingers of one hand.
you could probably' ,
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17, Will the project/program continue alter the CDBG funds end7
Yes XX No (If Yes, what sources of funding do you propose to use71
in an extremely limited way.
We would depend on donations, United Way' and possibly some City of Iowa City funds.
~
18.
BUDGET BREAKDOWN
EXPENSE CATEGORY
CDBG FUNDS
$ 1,669
OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
$
Equipment/Supplies
Project Materials
Professional Services
Contracted Improvements
Administrative Costs:
CDBG Staff
Services by the Agency
Other Costs (List)
8 854
4 771
i-
liabilit insurance 6
travel 27.5c x 500 m 138
TOTALS
$ 16,000
$ 9,000
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l'eC1& .;llral~3
COMMUNITY DEkoPMENT BLOCK GRANT
FUNDING REQUEST
CITY OF IOWA CITY
~
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1. Name of Project: l2a. Amount of CDBG Funds Requested ~
I b Loan and/or Grunt
IMPROVBMENTOFEMERGENCY I S 525,693
HOUSING SHELTER FACILITY I
3. Name of Applicant Organization 14, Contact Person and Phone Number
I
EMERGENCY HOUSING PROJECT INC. IMARGERY HOPPIN
IPRESIDENT OF THE BOARD
1351.0326 OR 338.3858
5. Address of Applicant
16, Time Period of Proposed Project
I
I From: July I, 1993 To: June 30, 1994
I
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17. Location of Proposed Project
I
I SAME AS 5
I
I
EMERGENCY HOUSING PROJECT
331 NORTH GILBERT STREET
P,O BOX 3146
JOWACITY,IOWA52244.3146
8. Check National Objective Being Met:
19. Type of Activity
I(Check all that Apply)
I_Area (neghborhood benefit)
lXJ,imited Clintele
IXHousing activity
I Job creation/retention
X Low.Mod Income Benefit
_ Prevention of Slum and Blight
_ Urgent Need
10. List other groups or organizations that were asked to contribute to or fund this project:
THERE IS INSUFFICIENT MONEY A V AlLABLE IN OUR OPERATING BUDGET FOR THE
RENOV A nONS DESCRIBED IN THIS PROPOSAL. PRIVATE DONA nONS, FEDERAL
EMERGENCY SHELTER AND IOWA FINANCE AUTHORITY GRANTS, CITY. JOHNSON
COUNTY AND UNITED WAY FUNDS WHICH HA VB ALREADY BEEN SOLICITED ARE BARELY
ADEQUA 1E FOR OPERATING SUPPORT. WE KNOW OF NO OTHER SOURCE OF FUNDS FOR
THIS PROJECT.
I
I
II. LIST NAMES OF THE SOURCES OF FUNDS THAT WILL BE USED FOR THIS PROJECT:
(DETAIL AMOUNTS ON PAGE 3 UNDER BUDGET BREAKDOWN)
Source of Funds Type
InKind amJlor Cnsh
525,693
Status
Anticipated
X
Commiued
1.
2.
3.
4.
5,
6.
CDBG
N/A
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12. Why is this project needed?
Project 1. Our Board wants to make the shelter as safe as possible.
The current basement fife exit does not meet city code. The steps are designed with an
inadequate and irregular rise. The exterior egress is insufficient There is no way to make
alterations given the slope of the land. The fIre marshall, the city building inspector, and the
city planning department have asked that we relocate this exit The basement houses as
many as 11 homeless men a night.
Proje~t 2. In order to provide a healthy environment for the guests at EHP, in this
particular instance with relation to exposure to air-borne disease, we are attempting to
design an "add-on" air circulation system in the house in order to maintain the current
heating plant, yet still have a means to cleanse and circulate air in the house. Air borne
diseases are a problem in shelters. News media have brought the public's attention to the
rise of tuberculosis, that is particularly prevalent among the homeless population.
Although we attempt to give shelter guests at least 3 feet of space between beds, the
conditions are nonetheless crowded, and we have a high turnover population. (Last year
the total night census was 1386 with the average nights stayed 9.)
_Check if continued on additionnl page(s)
t3. List Goal(s) of this Project:
The primary mission of the Emergency Housing Project is to provide short -tenn
housing and food to all persons who lack adequate fInancial resources to meet these needs,
The EHP intends that such assistance will be offered in a safe and healthy environment and
will be extended with regard to the dignity of each person.
The projects pescribed wiII improve the safety and health environment.
14, General Description of Activities: (Refer to instruction #14 for requked infonnation,]
Project 1. A new door will be installed in the nonh side of the building, coming in
to the landing to the basement steps, with sidewalk and railroad tie walls added to the Nonh
sidewalk. Nolan Bogaard has drawn up plans to place the exit on the North side of the
house. The City Planning staff have looked at the plan and stated that this is an appropriate
action, not requiring lot exception. Construction will be done in keeping with the historic
features of the house. Preliminary cost estimates are attached. The following costs are
added to the estimate: $100 labor to move alann from old to new door, $43.50 building
pennit fee, and $50 paint and labor.
Project 2. The plan is to install an air handling system with ultraviolet lights in the
duct work to kill bacteria. This is an air-conditioning/air circulating system that will in
summer provide house-wide cooled air, in winter provide a means of circulating heat and
air while at the same time, in all seasons "scrubbing" the air clean of air-borne diseases,
particularly tuberculosis, by means of duct contalned ultra-violet air cleaners. The purpose
of the utraviolet lamps is to destroy airborne microorganisms so as to maintain a disinfected
environment for persons. Ultraviolent lamps in homeless shelters are recommended by the
national Advisory Council for the Elimination of Tuberculosis and in literature from the
Centers for Disease Control that published studies on the usefulness of ultraviolet light to
kill TB genns. The original plan for the air circulating system in our shelter was conceived
by a member of our board, Chuck Ping, Kevin Schmidt, manager of the Heating and Air
Conditioning Department of Plumber's Supply, designed the system and has contacted
contractors for preliminary estimates, He has received guidance from engineers at American
Ultraviolet in MaryhilI, N.J. Two air conditioning units wiII be placed in the attic ceiling.
One will control the upper floor. The other will handle air in the basement and middle floor,
They will be 98% efficient in killing bacteria. The following costs were added to the
attached estimate: 10% contingency, $2,000 electrical, $25 electrical pennit.
As soon as the award is announced, bids will be sough I. Plans are 10 complete
these projects in die summer or fall of 1993.
Check if continued on additional pages
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NO OTHER FUNDS HA VE BEEN SOUGHT FOR THE PROJECTS DESCRIBED.
16. Effect on progrnm ifCDBG funds are notaUocated
Project I If funds are not allocated, the shelter will continue to have a basement fIre
exit that does not meet code. Given the high volume of shelter users this defIciency needs
to be corrected in order to manage a safer facility.
Project 2 Concerns about the spread of serious airborne diseases, particularly
tuberculosis, will continue if funds are not granted for the proposed air cleansing system.
These will mount in the future as it is predicted that tuberculosis will re-establish itself as a
major cause of suffering and death. Just eight years ago, the United States had the lowest
TB rate in modem history. Then in 1985, TB incidence started rising. It has risen ever
since. By 1990 Americans were suffering 16 percent more TB than in 1984. "Over the past
decade homelesslless, drug abuse alld AIDS have left a huge populatioll defellSeless agaillSt
the germ that causes the disease. By igllorillg those people's medicallleeds alld crowdillg
thousallds of them illto prisolls, shelters alld holdillg pells America has esselllially
cultivated the cOlltagioll. Newsweek Marchl6, 1992
Incidence ofTB in Iowa is low compared to major cities like New York where I in
5 convicts are tested positive for TB. Drug resistant TB which is 50 to 80 percent fatal,
even with intensive treatment, has shown up in 17 states since 1989. The number of
known TB patients in Johnson County is approximately 6.Source: State Health Dept June
1992)
There is not a problem at our shelter now, and hopefully there never will be. Our
staff now receive TB skin tests every six months. However, we must be sensitive to the
the life threatening problem it could create for small children who stay at the shelter, and the
potential danger to staff, volunteers, guests, especially those whose immune systems are
defIcient Approximately 40% of our guests are from out-of -state and have traveled from
areas where there is much more risk of infection. If this change in air system is not
installed, there is the potential for spread of the disease in the shelter.
17.WilI the project/program continue after the CDBG funds end?
Yes l\ No_ (if Yes, what sources of funding do you propose to use?)
Funds to operate the system, and clean and replace the ultraviolent units will be taken from
the operating expenses of the shelter.
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18 BUDGET BREAKDOWN
CDBa FUNDS OTHER FUNDS
LIST SOURCE OF
OTHER FUNDS
Project 1 2, 88
Project 2 $22,705
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ROBERTS CONSTRUCTION
Darrell S. Rob'erls & Darrell S: Roberts Jr.
2911 South Gilbert Street
IOWA CITY, IOWA 52240
(3.19) 337.4022 & (319) 648.2655
Paoa No.
of ,,-- ..Paoaa
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PROPOSAL SUSMlneo TO
PHON&
351-'0]26
JOB NAME
SfiflIC:
JOB LOCATlON
SfiflJ[.
DATE
]1 iJecem6e.n. 92
/llflflqc.HO'P'PW
IV WeJtt St.
CI . STATE Ind ZIP CODE
DATE OF PLANS
JOB PHONE
JlJr JIropoor haraby 10 lurnlah malar/al and labor - complale /n accordance with spaclflcatlona below, lor tho sum of:
7lilJ THOIJSflNiJ aqHT HIJNiJEJ/{j) FOlJflTY FIVe:. iXJLLfl7IS IIiYiJ THIJ7ITY TWO CfJITS 2 84~ ?2
Paymenllo be mSd"s follows: collers ($ " .
To 6e d i.n. uLL when. the '06 iA C1JmpLeted.
AIt miter/II II OUIr'nlud 10 be a. '''Iem'd. AU wone 10 b, camtlllt.d In I workm.nllkl
mlnnlrICCOrcllnvtolllndlrclpraCUCII.AnYllIl",UonordevlallonlromlPIClncIUonlb,o
low InvolvIng Ixltl co,l, will bl eucul.d onrV upon w',"1n ordltl, .nd wltl blcoml In
IxlrlchlrglOV"lndlbovllhl ..Umel.. AUIgreemlnllconUnglnlUpon,ltlkll.ICClo
dlnllordlllVI blvond OUtconltol.Ownet IOCltty ntt,lomldolnd Othlrnlcullry
In,utlncI. Our WOD:lr'ltt turlV Covered by Worllmen', CompenllUon In'urancI.
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Slgnst"e iJan.npjJ. B. fl06e.n.fA fI...$,d//f1)/M,
Nole: ThIs proposal may be
wlllldrswn by ue It nol accepled wllhln
20
We hereby submit SPBclncaUonll and ellllmalea for.
To i.M.t.alJ. a"neJJJ dvOll.IUf1.V i.n. the fWllth 4ide vi the. 6uiJ.di.ng.,
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PLUMBERS SUPPLY CO.
2020 SOUTH RIVERSIDE DRIVE
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IOWA . CITY., IOWA 52240
',' :
338.3601
TO:
Iowa City Emergency Shelter'
Attn: Margerv Honnin
DA TE F'phrullry ;
lqq1 PAG~
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Iowa City, Iowa 52246
JOB NAMF
We are pleased to quote as follows:
. '
ESTIMATES ONLY I !
Sys tem iFl
Basement & Main Floor
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.J 3-Ton Air Conditioning & UV System
(98% effective)
:1 (Electrical for System Extra)
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" 2-1/2 Ton Air Conditioning & UV Sys tem
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(Electrical for System Extra)
J Lamp Life Approx. 7200 Hours
\ l Lamp Replacement 140.00 List
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, 2 Lamp Ballas t 160.00 List
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Periodic Cleaning (with Alcohol Soaked Cloth)
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7,900,00
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THE PRIW!G G,'I THISOUOTATiON
IS GUARAi-ITEED FOR A'T LEAST A
PERIOD OF 30 DAYS
BY:
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COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
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i Rehabilitation of MECCA treatment and
~ living areas
:,1 3. Name of Applicant/Organization
j Hid-Eastern Council on Chemical Abuse
2a. Amount of CDBG Funds Requusted $ 24.000
b. Loan and/or Grant
$ () $ 24,000
4. Contact Person and Phone Number
Ron Berg
(319) 351-4357
,I 5. Address of Applicant
430 Southgate Avenue
Iowa City, Iowa 52240
6. Time Period of Proposed Project
From: To:
August 1993 September 1993
7. Location of Proposed Project:
430 Southgate Avenue
Iowa City, Iowa 52240
I - 8. Check National Objective Being Met:
~
9. Type of Activity
(Check all that apply)
..LArea (neighborhood benefitl
.!.Limited Clientele
_Housing activity
Job creation/retention
10. List other groups or organizations that were asked to contribute to or fund this project:
...x.. Low-Mod Income Benefit
_ Prevention of Slum and Blight
_ Urgent Need
Pri va te dona tions
'-
11, List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdownl
Source of Funds Type Status
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In-Kind and/or Cash Anticipated Committed
1. CDBG 0 IXI rn 0
2, Private Donations 0 ClI ClI 0
3, 0 0 0 0
4. 0 0 0 0
5. 0 0 0 0
6, 0 0 0 0
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12. Why is this project needed?
Substance Abuse has been identified by the Johnson County Healthy People 2000 Committee as
the number one issue facing our community. In fact, of the five major health concerns out~
lined by the Healthy People 2000 Committee, substance abuse has a direct effect on all of '
them (AIDS tied for first with Substance Abuse, Family Stress and Mental Illness, Sexuality' 1
Issues, Motor Vehicle and other Accidents, and Neoplasms and Heart Disease).
Cil~
This high ranking by concerned community leaders is reflected in the volume of service pro, :
vided by ~ffiCCA each year. Currently, MECCA sees approximately 2500 clients in our treatment
programs (outpatient and residential), another 5000 individuals in prevention activities, ~,
and 500 clients through our Employee Assistance Program. ...x..Check if continued on ,
additional pagels) , I
13. List GoaHs) of this Project:
I. Complete deferred maintanance of MECCA's Central Treatment and Office Facility.
II. Improve the general appearance of MECCA's Central Treatment and Office Facility to
demonstrate that indigent clients do have the right to expect comfortable/pleasant
facilities from human service providers.
III. Repair water damage from leaking shower stalls and prevent' future damage.
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14. General Description of Activities: (Refer to Instructions #14 for required information 1
List major activities of the project Ihow do these activities address your goals listed In #131).
1. Obtain bids for the purchase and installation of:
a. Carpet in hallways and common areas
b. Sheet vinyl in the dining room
c. Ceramic tile on residential bathroom floors (these floors are currently cement)
d. Tile on walls of residential shower stalls
e. Rust resistant restroom partitions in residential restrooms.
f. Painting the hallways and other common areas of MECCA r s building
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Project Implementation: al Detailed information regarding elements and time schedule; b) steps taken to assure:
that this project Is financially feasible and meets Federal, State, and local codes; cJ personnel Involved in carrylnt_
out the project and related experience with program and project implementation; d) amount of volunteer and
agency staff time needed to carry out the project).
Staff have volunteered in the past to complete some painting projects. l/hile lie are ex- ._
tremely grateful for this, we are at 'a point with client load that we are very hesitant to
ask staff to do anything more for MECCA. Therefore, all services outlined in this pro-
posal will be completed by professional contractors through a competitive bidding process,__
We plan to have all projects completed by the end of September, 1993 barring any serious
complications with suppliers and contractors.
Each of these activities for which funding is requested will address maintenance needs whiL-
have been pushed back due to our financial constraints. Our agency goal is to provide
professional substance abuse treatment and prevention services to Johnson County residents,
Our staff is very committed to this end and lie strive in all that lie do to treat our clienl
with the utmost respect and cara. Our respect for clients includes a desire to provide --
them with comfortable surroundings in which to receive services.
_ Check if continued on
additional paga(s)
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12. Why is this project needed? (Continued)
Community Development Block Grant,
Funding Request
MECCA
Frankly, the amount of service needing to be provided to our community regarding
substance abuse is overwhelming. Included in the 2500 clients are many individuals with
special needs including; persons testing positive for HIV, TB patients, pregnant women,
battered women, IV drug users, homeless individuals (part of our detoxification admission
protocol during the winter months is to take client temperatures to ensure that we screen
for hypothermia), and illiterate individuals. MECCA maintains a waiting list to enroll in
our residential treatment program, our outpatient program and to participate in an intake
session. The waiting time for entry into one of these programs will vary from one to eight
weeks.
People seen in our treatment programs have become progressively worse in the last few
years in terms of their, overall health and life status, During the fiscal year which ended
June 30, 1992, 70.5% of our clients reported a gross monthly income of less than $1250 per
month ($15,000 per year), 62.7% reported having no health insurance coverage, and 43.10%
report working five or fewer months during the six month period prior to coming to
MECCA.
In addition to the 2500 MECCA clients, an untold number of individuals receive the benefit
of MECCA's facility through attendance at AA, NA, and AI-Anon meetings held weekly at
MECCA's facility. In addition, the Domestic Violence Intervention Project uses our group
meeting rooms to conduct weekly treatment sessions and Family Service Agency and
Neighborhood Centers of Johnson County have used the facility for short term programming
needs. All these groups use the space at no charge.
The funds being requested are needed to complete maintenance projects. During
construction of the facility we were forced to keep expenses as low as possible which
resulted in some materials being used that were not of the highest quality leading to rapid
deterioration of some Items. The rapid wear on the building is exacerbated by persistent
budgetary problems (we experienced operating deficits of $53,000 in 1990, $50,000 in 1991,
and $4300 in 1992) preventing us from engaging in major maintenance projects. The cause
for these deficits Is the result of providing services above and beyond the level for which
public financial support was available. For example, while we had funding for 18 beds in
our residential program, we consistently had 20 or more clients needing public support for
their treatment. The money simply ran out before the client requests for services. Our
efforts to fund major maintenance projects were negated by the need to provide services to
very needy members of our community.
MECCA is requesting funds to replace carpeting in the hallways and group rooms, install
bathroom tile on shower stall walls, install ceramic tile in residential bathrooms, and replace
with tile the carpeting In the dining room, repaint the group rooms, hallways and other
public areas, and install sturdier partitions in the residential rest rooms.
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(12. Why is this project needed? . Continued)
The carpeting in the hallways and group meeting rooms has worn extremely thin, In some
cases, the carpeting has been snagged and torn so that the underside of the carpeting is
exposed. In the dining area one spot is torn so badly to cause concern that someone may
trip over the tear (we have strategically arranged dining room tables to prevent this). The
group rooms have been particularly hard hit by the level of use they receive. In spite of
twice monthly cleaning by professional carpet cleaners as well as regular weekly vacuuming,
there are permanent beverage stains in addition to the tears and snags described previously.
Tile is needed in the residential bathroom shower stalls because water is seeping beneath
the concrete block walls in the bathroom and wetting the carpet in adjacent hallways. We
propose placing a waterproof membrane under the ceramic tile to prevent the water from
seeping out of the shower stall. This solution was arrived at through consultation with
architects and Randy's Carpets in Coralville. In addition to the shower stalls receiving tile,
we are proposing installation of ceramic tile in the entire floor of the bathrooms to improve
the appearance and the level of maintenance. Also, we propose the installation of heavy
duty partitions in the residential bathrooms made of a rust resistant material. We have been
plagued by early signs of rust on these partitions, scratches, and sprung hinges causing the
entire bathroom to appear very shoddy.
We also plan to replace the dining room carpet with tile. Carpeting was originally installed
in the dining room to reduce the level of noise during meal times, but the difficulty we have
had in maintaining this carpet has convinced us to find other solutions to the noise problem.
Finally, we plan to re-paint the common areas of the facility. The current paint has received
its share of abuse over the years and is in need of updating.
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r~ The major impact of not receiving CDBG funding will be to restrict the use of any excess
I t operating funds to maintenance concerns, rather than program enhancement.
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16. Effect on program if CDBG funds ara not allocated.
'I The reason for the deferred maintanance which this project will help to address is that
j operating funds, when an excess has been available, have been used to accomplish program
enhancement, at a time when the federal and state governments, and insurance companies are
demanding programmatic changes. -K-Continued on additional page
17. Will the project/program continue aftar the CDBG funds end?
Yes...L No_ IIf Yes, what sources of funding do you propose to use?)
~IECCA has been receiving treatment funds through the State of Iowa for the past 28 years and
we have every reason to believe that this will continue in some form. MECCA has also been
a leader in obtaining third party payments for our clients as well as obtaining payment of
some sort directly from our clients. Each of these sources of funding should continue to
18.
BUDGET BREAKDOWN
CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
$ $ $
0 0 , ,
0 0
$ 24,000 $ 5,400 Private Donations
0 0
0 0
EXPENSE CATEGORY
Equipment/Supplies
Project Materials
Professional Services
Contracted Improvements
Administrative Costs:
CDBG Staff
Services by the Agency
Other Costs IListl
N.A.
TOTALS
$
24,000
$
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Funding Request
MECCA
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16. Effect on program if CDBG funds are not allocated. (Continued)
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Our board of directors attempted to address the need for these types of expenditures by
establishing a reserve fund shortly after our building was completed. Unfortunately, the
needs of our clients were such that those funds have been used to provide services, not
maintenance.
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..LEASE REPLY Tal
a CENTRAL TREATMENT and
J OFfiCE FACILITY
430 SOUlhpu: Avenue
.~. Iowa CJty,lowa '2240
JI9'J51~lS7
FAX, lI9'l51~907
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a CEDAR COUNTY
f"'l BRANCII OffiCE
; j' Ccdn County Counhousc
I,. Room 8.2
Tlplon, 10M 52772
lI9'886-l468
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a IOWA COUNTY
BRANCH OfFICE
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; flrsllnlcrst.afe Bank
I i 1101 Court Avenue, Sulle 10
.. PO Box 366
Malt~8o, Iowa 52301
lI9-6-11.5518
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a WASHINGTON COUNTY
O BRANCII OFFICE
i, Wuhington County Hosplu,1
400 E2.s1 Polk
Wuhlngton, Iowa 513S3
lI9,65l,7597
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a IlEALTlIIOWA
BRANCII OFFICB
:J" Sludenllle:althScrvices
. Slelndltr BuildIng
Unlvcnltyorlowl
Iowa CICf, Iowa sun
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MID.EASTERN COUNCIL ON CHEMICAL ABUSE
COMPREHENSI\'E SUBSTANCE ABUSE TREATlIENT AND PREVENTION SERVICES
SERVING, CEDAR, IOWA, JOHNSON, AND WASIIINGTON COUNTIES
March 3, 1993
Marci Lindsay
Associate Planner
city of Iowa City
410 East Washington
Iowa city, IA 52240-l826
Dear Marci:
Below is an itemization of approximate costs for MECCA's
CDBG request for maintenance and repairs to our treatment
facility.
Tile in shower stalls to repair/prevent
water leakage '
Replace carpet in common areas of
building
$6,600
6,000
Replace dining room floor covering
2,000
Tile bathroom floors
2,200
Replace restroom partitions
Interior painting
5,500
1,700
Total
24,000
If you or the committee have additional questions please
feel free to contact me.
sincerely,
q,~,~
Associate Director
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COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
(;
1.
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Name of Project:
NEW SHELTER FACILITY
...,
2a. Amount of CDBG Funds Requested
b. Loan and/or Grant
$ $1,n nnn
,
$1,n non
,
;
,;
3, Name of Applicant/Organization
DOMESTIC VIOLENCE INTERVENTION PROGRAM
4. Contact Person and Phone Number
Pat Meyer 351-1042
5, Address of Applicant
P.O. Box 3170
Iowa City, IA 52244
6. Time Period of Proposed Project
, From: 7/1/93To:l/31/94
.-.'
7. Location of Proposed Project:
We are negotiating for a site in
commercial area of southern Iowa City.
We will have more concrete info. by
J
.
9. Type of Activity
(Check all that apply)
_Area (neighborhood benefitl
.x..Limited Clientele
Housing activity
-Job creation/retention
io, List other groups or organizations that were asked to contribute to or fund this project:
This project will be funded with a combination of grants, sale of
current property, and a capital campaign. We have identified 150
possible grant sources. We have a capital campaign committee who
have identified 1500 potential donors, in addition to our regular
direct mail li~t. We ha~c received permission to use the University
8, Check National Objective Being Met:
.x. Low-Mod Income Benefit
_ Prevention of Slum and Blight
_ Urgent Need
- 11. List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdown)
J Source of Funds Type Status
:-1
<.J
In-Kind and/or Cash Anticipated Committed
1, Sale of current property 0 fJ 0 Iil
2. Capi tal Campaign 0 KJ fJ 0
3. Grants 0 Rl f] 0
4, CDBG 0 f] :kJ 0
5. Community groups/businesses-- 5J 0 f] 0
6 materials 5J 0 XJ ~
. Community groups/businesses--
labor
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12. Why Is this project needed?
We have been in our current location for 13 years. ,w~ have been over
capacity continually for the past three years. "Ou~: s~elter comfortably
holds 20, and in the past ~ix months (July I-Dec. 3l) we have been
at an average of 35 women and children daily. During peak times,
especially August and September, we may have as many as 45-4,8 women
and children.in shelter on a daily basis. This has happened for.
several reasons. One is that the awareness about domestic violence
has increased, so that we have many more women seeking services. In
add~t~on, due to th7 difficulty in obtaining affocRe~~tfco~~HJletfJh'
famlhes may ~tay wlth us longer. -l(- dd'tl I ( )
a I ona page s
-
13. List Goal(s) of tills Project:
To build a shelter facility that would adequately house the current
level of useage, as well as meet future growth (based on 10% increase
yearly for next five years). In addition, the new facility would
provide adequate space for staff to carry out programming--such as
provide quiet, private space for counseling, areas for group work
with women and children, and space for women to have time to think
about their situations.
14. General Description of Activities: (Refer to Instructions #14 for required Informationl
Ust major activities of the project (how do these activities address your goals listed in #137).
1. Develop site criteria--completed
2. Develop criteria for building--completed
3. Site acquisition--will be completed by March 1, 1993
4. Obtain special exemption permit and site clearance
5. Develop specific plans and specifications for building--to be
by April 15
6. Bidding process for conslruction--to be completed by June 1
7. Begin construction July 15, with December 30 completion date.
8. Finish work/moving during January, 1994 '
completeri
lq.'
Parallel to this process would be the capital campaign. Kick-off is
March 7, 1993, with major funds/pledges identified by June 1, 1993. .,
t'"'
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Project Implementation: al Detailed information regarding elements and time schedulo; bl steps taken to assur('
that this project Is financially feasible and meets Federal, State, and local codes; cl personnel Involved In carrylr_
oul tho project and related experlenco with program and project Implementation; dl amount of volunteer and
agency staff tIme needed to carry out the proJectl.
a) see above
b) We have obtained the services of a professional fundraiser for the
capital campaign, plus had numerous discussions with r,\ern!Jers of
the committee in setting dollar goals. We have met with a local
bank about financing and have done a market valuation on the existing -
property. We have also met with several local contractors, who have
given us information on project costs. The consistent response is
that this is a very do-able project.
c) We now have thirteen years of providing shelter, as well as having "
toured several other shelters which have been built recently. We
think we are clear about what we need. In addition, we have done
other CDBG projects, as well as managing an annual budget of $300,000.-
X Check If continued on
- additional pagels)
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15. Effect on receiving other funding if CDBG funds are not allocated,
We are planning on using this funding to leverage other funding. Our
primary concern in not receiving funding would be that other funders
would question our ability to carry out the project. CDBG was mentioned
as a potential funding source by many that we talked with. HOIlever,
we ho e that we
16. Effect on program if CDBG funds are not allocated.
lqe have two options--to cut back on the size of the project, which might
mean eliminating essential space--or to increase giving from other
sources-owe would have to revise our timeline.
17. Will the project/program continue after the CDBG funds end?
Yes X No (If Yes, what sources of funding do you propose to use?)
- -
We will not undertake this project without funding in hand.
we are in the new facility, we have a proven track record of
program funds.
Once
obtaining
18.
BUDGET BREAKDOWN --see page 2 for explanation
EXPENSE CATEGORY
CDBG FUNDS
$ -0-
OTHER FUNDS
$ 21,800
LIST SOURCE OF OTHER FUNDS
$ CombinatiQn--in-kind &
-,
Equipment/Supplies
Project Materials
Professional Services
Contracted Improvements
Administrative Costs:
CDBG Staff
-0-
-0-
-0-
-0-
Services by the Agency
Other Costs (List)
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sale ,Of. current property/
In-RlnC1
capital campaign/in-kind
120,000
440,000
TOTALS
$120,000
$374,800
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CDBG--additional pages..-Page 1
#12--Why is this project needed?
Our major goal is to provide safe she~ter to battered women and
their children. (we provide alternative housing to battered men)
Currently, with the over-crowding we are experiencing, this becomes
difficult. Victims have reported that they can not use the
shelter due to the overcrowding. We also know that the quality
of our services is affected because there is no quiet place to
talk, staff do not have adequate work spaces, and much of the
staff time is spent on dealing with problems related to crowding,
rather than services. It is important to keep in mind that in
addition to the nearly 200 women that will be in shelter during
each year, we provide counseling and other support services to
an additional 1100 women. Having an adequate facility will impact
many women, most of whom are at 30% of median incom~ (in shelter
figure.) or below.
This building project would increase our current bedrooms from
six to fourteen, plus a handicapped accessible bedroom. Improved
accessibility is important. In addition, we would increase the
common space, office space, children's areas, and space for group
work.
We have enjoyed tremendous support from CDBG in the past. Our
current shelter was purchased with CDBG funds in 1980 (70,000-
house purchase, 10,000-rehab), we received emergency funds in
1982 for roof repairs (2,500), and in 1985 we received 50,000
dollars as part of an $80,000 remodeling project that expanded
our useage to our basement, improved use of exisiting space, and
made us wheelchair accessible. However, we believe this application
addresses our significant increase in useage. We have tried
to plan for growth so that this investment will last another
ten to fifteen years. We believe we have made good use of
resources available to us to provide services to victims of
violence and believe that this support we will continue to do so.
#14--Project implementation
(c) continued--personnel involved include a realtor who is a
member of our Board, a local architect who is donating
services, our professional fundraiser (being paid out of
a bequest set aside for this purpose) and our director.
In addition, our administrative assistant is working on
mailing lists, etc.
(d) We are estimating volunteer time of twenty hours per member
of our capital campaign committee (25 members), We will
solicit local groups to help with finishing and furnishing
bedrooms. We anticipate that our director will spend 10-15
hours per week on this project during the duration of the
project, with Board members being involved in both the
capital campaign and project design and site supervision.
Attached: vita for fundraiser/list of members capital campaign
committee
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CDBG--additional pages--page 2
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#18--explanation of expense categories
,
Equipment/Supplies--Includes bunkbeds, appliances, and paint for
finish work
Professional Services--Includes audit, legal fees for transfer and
sale of two properties
New COfistruction--based on $55/square foot for 8,000 square feet
$30/square foot for 4,000 square feet
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[.!lCITY OF IOWA CITY
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COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
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1. Name of Project:
Community Soup Kitchen
and Fellowship Hall
2a. Amount of CDBG Funds Requested $ 15,000.00
b. loan andfor Grant
$ $ 15,000.00
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Name of Appllcanl/Organlzatlon
The Salvation Army of Johnson County
4.
Contact Person and Phone Number
Captain Miriam J. Miller
Office (319) 337-3725
Home (319) 626-6333
5. Address of Applicant 6. Time Period of Proposed Project
i From:7f/9:?J To: onjo;n~
, 510 Highland Avenue
,
I
, Iowa City, IA. 52240-4515
I - 7. location of Proposed Project:
I - 510 Highland Avenue
I Iowa City, IA. 52240-4515
I
Check National Objective Being Met: 9. Type of Activity
I 8,
ICheck all that applyl
I v''tow.Mod Income Benefit _Area (neighborhood benefit)
I = Prevention of Slum and Blight v'L1mlted Clientele
, :-; _ Urgent Need =Houslng activity
I v' Job creation/retention
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List other orouos or oraanlzatlons that were asked to contribute to or fund this project:
Local National Restaurant Chain has committed to providing
required dishes, utensilS, and cooking ware.
Local Service Clubs
Emergency Housing Project (will turn over soup kitchen
designation for commodities and other in kind contributors)
Restaurant and Bar Owners Association
List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdown)
Source of Funds Type Status
1. James River Corporation
2. Gannet Communities Fund
3. Sheller Globe Foundation
4, Mansfield Charitable Foundation
5, Scanlon Foundation
In-Kind and/or Cash
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12. Why Is this project needed?
The Emergency Housing Project which currently operates the night
time soup kitchen for the past three years has felt the need to
return to their original mission and will no longer be operating
the night time soup kitchen. Not having a night time meal will
create a number of problem social issues. Petty crimes will
increase (pick pocketing, purse snatching, mugging, "corner
store" robberies, petty theft of food items from retail stores
etc. )
_Check If continued on
additional pagels)
13. List Goalls) of this Project:
1. Provide a nourishing, hot meal on a daily basis for area
residents and homeless.
2. Provide a wholesome environment, to build self esteem and
social interaction.
3. Provide services, information and referrals to assist soup
kitchen clients in effectively dealing with emergencies that
have developed during the day.
14. General Description of Activities: (Refer to Instructions #14 for required Information)
.-
j
List major activities of the project (how do these activities address your goals listed in #137).
;'.,
1. Nourishing hot meal will be served to all regardless of race,
creed, sex, age or other circumstances of life.
2. This site will be open all da~ with coffee, juice, and donuts
available at all times allowing for networking among the area
homeless and low-moderate income residents. Also allowing
for the building of self esteem and social interaction.
3. Provide staff person to give service, information and
referral, and to assist as needed. Included at the site will
be a TV lounge, work area and free telephone for the sole use
of the patrons.
Project Implementation: 01 Detailed Information regarding elements and lime schedule; bl steps taken to assure:
that this project Is financially feasible and meets Federal. State, and local codes; c) personnel Involved In carrylng-
out the project and related experience with program and project Implementation; dl amount of volunteer and
agency staff time needed to carry oUlthe pro/ectl.
The study of the project is underway and nearing completion. The
Salvation Army as a national policy does not approve the
implimentation of any project without prior approval of the
Divisional and Territorial Headquarters. The Salvation Army is I
willing to undertake this project and the financial ~
responsibility connected. All Federal, State, and local codes
will be met without exception. The Salvation Army will provide
the staff and volunteers necessary to fulfil this project.
Check If continued on
additional pagels)
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15. Effect on receiving other funding If CDBG funds are not allocated.
None?
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16. Effect on program 11 CDBG funds are not allocated.
Project in all probability will not proceed
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- 17. W11I the project/program continue after the CDBG funds end?
Yes.)L No_ IIf Yes. what sources of funding do you propose to use?)
,-
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18. BUDGET BREAKDOWN
-I EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
_I
Equipment/Supplies $ 5. ()O C). CJO $ $
-
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J Project Materials c;l '/00. Of[)
Professional Services III kind.
., fhc.hHet..1- ~ 'Re6+-..........
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J cle&:
Administrative Costs:
" CDBG Staff -0- -a:::>
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\ - 0-
Other Costs ILlst)
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Re,.,+ 1 ea..r I~,ooo. 00 G~,,+s. C\I'\
-' Ll-f.; /:+ie.s I eGlI" Go 000.00 1-oC't1 S....ppOT--c
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I c:>ocl nof.i '" 000,00
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The Salvation Army
9~~i~~~~~k 510 Highland Ave.
Iowa City, Iowa 5~;;18 52240-4515
319/337.3725
THE SALVATION ARMY
Iowa City/Coralville Corps
Budget Outline for Proposed Soup Kitchen
Item
COBG Funds
Other Funds
Handicap Lift
$6,472.12
Lift Installation
EVA BURROWS
Generel
COMM. HAROLD E. SHOUlT"'-
Terrilofial Commander
MAJOR THEODORE DAlBEAG
Divisional Commander
CAPT. MIRIAM J, MillER
Commanding Officer
In Kind donation from
local construction Co
Integral structural equipment
Double oven stove w/6
burners and griddle.
Hood & exhaust
Commercial ~ishwasher
Sinks for food prep-
aration & cleanup
Steamtable
Walk In Cooler
6'x6'x12'
Commercial Freezer
$ 7,027.66
Weatherization
(Windows and 2
existing doors)
$ 1,500.00
\
First year rent
Note: We have a 5 year lease
renewable 2 times =
15 yeer lease
$12,000.00
First year utilities
4,500.00
First year salary
part-time (29 hours)
7,012.20
Food Purchases (most will be
Gifts In Kind Donations]
5,200.00
Total
$15,000.00
$26,712.20
"Have YOII remembered The Salvation Army in YOllr will?"
WHAT IF NO ONE CARED?
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COMMUNITY DEVEL1lPMENT BLOCK GRM,
FUNDING REQUEST
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Name of Project: "We Deliver"
Technical Assistance to Aid Low and
lIoderate Income Youth to Become
Se If Employed
2a. Amount of CDBG Funds Requested $ 40,300.00
b. Loan andlor Grant
$ 9,900.00 $ 30,400.00
'''3,
Name of Applicant/Organization
lIayor's Youth Employment Program
4. Contact Person and Phone Number
Peg NcElroy Fraser, Executive
Director 356-5410
Address of Applicant
Nayor's Youth Employment Program
410 Iowa Avenue
Iowa city, IA 52240
6. Time Period of Proposed Project
From: 7 /1/93 To: 6/30/94
7. Location of Proposed Projec!:
Iowa City, Iowa
Check National Objective Being Met:
9. Type of Activity
(Check all that apply)
_Area Ineighborhood benefit)
X Umited Clientele
_Housing activity
X Job creatlonlretentlon
List other groups or organizations that were asked to contribute to or fund this project:
US Department of Housing and Urban Development - Office of Community Planning and
Programming, United Way of Johnson County, Motorola, City of Iowa City, Toyota of Iowa
City, State of Iowa Department of Economic Development
..l Low-Mod Income Benefit
..l Prevention of Slum and Blight
_ Urgent Need
List the names of the sources of funds that will be used for this project: Idetail amounts on page 3 under Budget
Breakdownl
Source of Funds Type Status
In-Kind andlor Cash Anticipated Committed
1. HUD Office of CP&P 0 !Xl 0 ~
2. United l/ay of Johnson County 0 00 0 G!I
3, Notorola !Xl 0 rn 0
4. Toyota of Iowa City G!I 0 0 G!I
5, City of Iowa City {]I 0 0 G!I
6, Office of Economic Development 0 lID ~ 0
7. JTPA X
B. Program Revenues X X
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12. Why is this project needed?
Please see attached.
13, List Goal(s) of this Project:
X Check if continued on
-additional pagels)
P lease see attached.
, 4. Generai Description of Activities: IRefer to Instructions #14 for required information)
List major activities of the project (how do these activities address your goals listed in #1371,
Please see attached.
Project Implemenlation: al Detailed information regarding elements and time schedule; bl steps taken to assui
that this project is financially feasible and meets Federal, State, and local codes; cl personnel Involved In carrying
OUt the project and related experience with program and project Implementation; dl amount of volunteer and
agency staff time needed to carry out the projectl.
Please see attached.
-L. Check if continued on
additional pagelsl
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12. Why is this project needed? DISADVANTAGED YOUTH LACK
SERVICES AND OPPORTUNITIES; THE ECONOMIC DEVELOPMENT NEEDS
OF THE LOW TO MODERATE INCOME YOUTH:
Although Johnson County enjoys high employment, the
majority of jobs are open to professionals who hold advanced
degrees and are open to highly skilled blue collar workers.
Since 1980, the population has grown by 14,402, (a
population increase of 20.4%). In the past 12 years, only
3,229 new housing units were built, and of these, only a'
small percentage serve low income families.
The county is home to the largest number of single
parent households in the state. Of the single-parent
households in the county, 15.7% are headed by females who
are younger than IS years of age. Since 1980, while Iowa's
average high school drop out rate moved to 10-15%, the
Johnson County drop out rate rose to 23%.
- only 150 of the 14 to lS year olds who have dropped
out of high school have returned to school to secure GEDs.
- In 1990-199l, the Johnson County JTPA office only had
sufficient funds to employ 36 unemployed and disadvantaged
youths at minimum wage. This means that only 36 low-
income Johnson County youths were able to get supported
employment for three summer months.
Mayor's Youth has identified more than 40 low and
moderate income males and females ages 14-21 who are
desperately in need of assistance and 75 eligible youth
remain on the MYEP waiting list.
In July, Mayor's Youth submitted a proposal to the U.S.
Housing and Urban Development, to provide technical
assistance to aid low and moderate income youth to become
self-employed.
In November, Mayor'S Youth received word that the grant
had been awarded, however, a request for $20,000 in stipends
for youth participants was not considered an eligible
elCpense.
Mayor'S Youth feels that it is imperative to have
training stipend funds until "We Deliver", the in-house
business that will be developed to teach entrepreneurial
skills to youth involved, becomes more self-sufficient and
has adequate resources to pay the stipends.
Mayor'S Youth is also in
equipment. In 1992, the Noon
purchased a $2,000 truck from
fleet.
need of more adequate delivery
optimists of Iowa city
the city of Iowa city vehicle
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MYEP has prepared four (4) grants to the ,Variety Club
of Iowa for a van, however, thus far has been unsuccessful
in being awarded a Sunshine Van. A covered vehicle is
critical for delivery purposes. Toyota of Iowa city will
offer a $2,000 in-kind gift towards the purchase of a used
vehicle should the Sunshine Van request be denied.
MYEP has also requested assistance with bicycles (city
of Iowa city) and radios (Motorola) for delivery purposes.
The in-kind is reflected in the budget section of this
proposal.
13. Goal(s) of this Project
1. To develop training and employment program for
homeless and economically disadvantaged youth of Iowa city.
2. To develop an in-house business entitled "We
Deliver" to provide technical assistance to aid low- and
moderate income youth to become self-employed.
3. To create a service delivery system, with emphasis
on the elderly and human services, however, to include
businesses, organizations, and other individuals that are in
need of delivery and courier services.
~"
4. To offer a mentors hip program for disadvantaged
youth in an effort to gain heightened self-esteem,
independence, career and educational resources and overcome
barriers to future employment.
5. To develop a brochure stating the services that
will be provided through "We Deliver".
6. To serve unmet needs of youth that have applied for
programs offered by Mayor's Youth and have been unable to be
served due to lack of financial resources. MYEP's waiting
list increased 70% in FY 1992 despite a 32% increase in the
number of youth employed.
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7. To create youth operated businesses in order to
foster self-sufficiency thereby reducing the dependency on
local units of government, state and federal resources in an
effort to continue operation of the vocational and training
programs offered by Mayor's Youth for 25 years.
8. In future stages, to develop "Lend Me Your Suit", a
program involving youth in providing appropriate business
clothing for homeless and economically disadvantaged youth
and young adults. A free service to prepare individuals for
employment opportunities by providing the necessary work ~
attire.
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9. To provide assistance in rehabilitation and general
repairs for individuals that are in need of assistance.
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14. General Description of Activities & project
implementation
We will develop a project'in conjunction with the CDBG
Office and Planning and community Development of the city of
Iowa city. Our project, will teach repair and service
skills. Trained participants will offer delivery service,
odd jobs and errand service to residents of Johnson County.
Staae 1: We will deliver goods and services to an
elderly clientele who live in close proximity to the
downtown area. The business will be called "We Deliver."
We have decided to start small, so as to be able to minimize
, our requirements for capital, accommodate the schedules of
our participating young people, allow our participants to
attend classes and other vital MYEP programming, minimize
our financial .risks, and accommodate participants who have a
variety of skill and ability levels. This is what we will
provide:
'1
"
1. We will do 'grocery shopping for clients.
2. We will run errands: picking up prescriptions;
picking up and delivering drycleaning, laundry,
clothes that need alterations; shopping for
sundries and various personal supplies.
3. We will escort clients to and from the movies,
theater, parties, senior events, etc. This could
involve dropping clients off and picking them up
after the event is over, or it could include
attending the event with the person who requires
the service.
4. We will do odd-jobs: cleaning windows, garages,
winterizing, small painting jobs, etc. ,
5. We will have a service available 8:00 AM until 6:00
PM, Monday through Saturday, and a special service
for additional fees, on-call, around the clock, 7
days a week.
Staae 2: We will expand this delivery/odd job service
to a wider population, first surveying the city to see how
to market the service. In so doing, we will follow the
advice and counsel of our Advisory Board and our supporting
Business Mentors.
-'
After we expand to a larger population, we will be able
to employ additional young people and will have more
functions for them to perform.
staae 3: We will develop a business clothing service
for youth and young adults who are in need of appropriate
clothing in order to seek and maintain employment. We hope
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to partner with organizations such as "Savvy Boutique" and
"Bremer's" .
As the 1990 census indicates, except for the numbers of
older people, the state of Iowa continues to suffer from
population outmigration. In recent years more and more
people have moved into Iowa city to retire.
.'
Separate studies conducted in 1975, 1978, 1980 and
1990, demonstrated that the older population needs a full-
service grocery store (the last downtown grocery closed in
1983), assistance in getting around town and help with
errands and travel.
We already have assurances from two large elderly
housing units that we will have demand for this service.
In preparation for the sUbmission of the HUD Technical
Assistance Grant, we learned through an informal study that
38% of the 45 Capitol House Apartments residents stated they
would be interested in using the services of a program such
as "We Deliver." We anticipate this figure would increase
with the program's SUccess.
We also know that this type of service will require
very little capital investment. In developing this
proposal, MYEP staff read reports on American youth
entrepreneurship projects that have been privately or
publicly-funded in recent years.
In 1983, the U.S. Department of Labor commissioned a
PUblic/private ventures study of youth entrepreneurship
training programs. The study revealed that entrepreneurship
programs as an employment and training strategy for out-of-
school, disadvantaged youth have not been successful
because:
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l. Enterprise training did not increase employment
prospects for youth.
2. Enterprise training were not able to pursue, with
equal emphases, training and enterprise objectives.
3. Enterprise training ventures encountered great
difficulties in establishing themselves as
businesses.
This occurred because, as is the case with many small
businesses:
a. they were insufficiently capitalized,
b. they had undertaken insufficient or poor business
planning,
c. they had vacancies and turnovers in key staff
positions, '-
d. they had extraordinary overhead costs.
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A. How "We Deliver" will address the need to provide
services to a large and growing elderly population:
We will design this enterprise to adjust to need for
services as we receive requests. We will have all enrollees
work at marketing the ,service by visiting the senior center,
senior housing units, churches and synagogues and by
visiting places of business frequented by older residents.
We will schedule participants' visits to these
locations with the administrators and owners. Our
participants will take a low-key approach and will ask older
residents for their advice. This effort will reiterate for
participants the reports that we will have developed as a
result of MYEP staff consultations with elderly housing
administrators.
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B. How "We Deliver" will increase employment prospects for
youth:
The service will include a variety of training in basic
life-skills and job skills. We also know that the marketing
effort and the public promotion efforts will expose our
participants to many merchants in town.
We already have 60 worksites in the county that have
agreed to employ MYEP program participants. our
entrepreneurship program will complement the efforts of all
of these businesses, as it can serve as a messenger
service/go-for and odd job service. We propose to train
many participants 50 that they can also secure part or full-
time jobs in these and other locations.
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C. How "We Deliver" will be able to pursue, with equal
emphases, training and enterprise objectives:
"We Deliver'S" training and enterprise objectives and
activities will integrate because participants will learn
how to run a business, by being a part of its development.
Participants will be asked to help with the planning of
the business, work for the business and attend classes in
the MYEP In-School Component (high school, GED or Adult
Basic Education) and training sessions in the MYEP
Transition Program; or they will participate in the Homeless
& Independent Living Job Placement Vocational Education
program; or they will join the Youth Apprenticeship and
Career Exploration Program, or the Iowa Conservation corps
(summer component); or they will join the Mississippi River
conservation corps project.
Because we will have integrated the CDBG Technical
Assistance project into the existing MYEP program network,
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the participants will have access to training and enterprise
development at the same time.
As part of their first months, they will have two hours
of functional training each day - learning how to shop,
price comparatively, locate all local businesses, and follow
newspaper-published sales. This effort will be a practical
training venture in which they "do the work" as they learn.
T~eir work in the Conservation Corps activities will
also integrate especially weil with their enterprise
training because the odd jobs portion of the "We Deliver"
business will rely on Conservation Corps skill training
(reclamation and renovation of 'public lands and facilities
that requires that participants learn carpentry, plumbing,
and miscellaneous repair skills).
\
D. How we propose "We Deliver" will overcome these
difficulties in establishing itself as a business.
DI. Insufficiently capitalized
We will require relatively little capital for this
business. We will rely on the existing infrastructure and
cash resources to sustain this special entrepreneurial
project in its infancy.
Because participants will work in the "We Deliver"
business as if it were one of MYEP's job sites, the
bookkeepers, management promotion, and other miscellaneous
services will be provided by MYEP staff.
The project has received $75,000 from HUD- Office of
Community Planning and Programming. With the assistance of
CDBG funds, we will be in a position to significantly
increase the success of the program and insure that the
training, education, and vocational needs of homeless and
disadvantaged youth and young adults are met.
It was largely due to the nexus that has been created
between Mayor's Youth Employment Program and the city of
Iowa city through community Development Block Grant Funds
that Mayor's Youth was so successful in receiving these
funds in national competition. There were only 2l
applicants selected for funding in the country.
Since 1983, MYEP has received funds' from CDBG for the
Iowa Conservation Corps Teenage Component. MYEP will not
request funds for the match for this program as Fraser has
been successful in receiving match from the City of
Coralville, Parks and Recreation Department and Heritage
Trust.
,-,
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Further, MYEP has instituted a sliding scale of income '
and program participants are now expected to pay a placement
fee based on CDBG low and moderate income guidelines.
6
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02. Insufficient or poor business planning
We shall engage Mr. Henry T. Madden, Director of the
Entrepreneurial Management Institute, and successful
Business Consultant to help our staff and our project
participants to develop and revise a realistic and effective
business plan.
We have attached a copy of our HUD 441.1 forms
indicating the project implementation dates. We anticipate
that Month I will be March 1, 1993.
In addition, we note the following timelines pertaining
to CDBG:
February 12, 1993:
Grant Submitted to CDBG -
Committee on Community Needs
and Community Development
Block Grant Staff
February 24, 1993:
March 17, 1993:
Public Meeting
April 2, 1993:
Meeting to Rank and Recommend
Funding Levels
Fraser Serves on Variety Club
Panel for Telethon
April 27, 1993:
city Council Adoption of
Funding ,
June, 1993:
Contract finalized, CDBG
Grant Submitted to Variety
Club
July, 1993:
CDBG Component in Place
Monthly Reports Begin
Word Received on Variety Club
Van
Used Van is Purchased if
unsuccessful
Monthly Reports continue
MYEP receives VCV and requests
match from CDBG.
Monthly Reports continue
Monthly Reports continue
Final Documentation and
Accounting Verification of
Accuracy Completed
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September, 1993:
January, 1994
February, 1994 - June, 1994
July, 1994
,., ,. to" 7
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Appendix Listing
Project Management system Baseline Plan - HUD-444.1: I
Letters of Support: 2 - 13
statistics and Data Resurces
1990 Census of housing and Population, state of Iowa
Perrin, Marlene J. "DHS Director Shows All Comers Area
Shortcominqs. II 18 May, 1992.
1990 Census of Population and Housing, state of Iowa
statistics provided by Kirkwood Community College, high
School completion ABE/GEd Program, Iowa city Campus.
statistics provided by Jhnson Cunty JTPA Offices.
Thomas, herman and Peter Beanse. Youth Enteroreneurshio
Traininq Disadvantaqed Youth in Self-Sufficent small
Businesses. 1983.
Goudy, Willis and Sandra Charvat Burke. Iowa counties:
Selected Pooulation Trends. Vital statistics. and
Socioeconomic Data. 1991 Edition
8
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Effect on receiving other funding if CDBG funds are not allocated.
HUD funds are fully committed. United Way cut Hayor's Youth Employment Program's FY 199L
allocation by $2,000, therefore, the match needed from CDBG will enhance the funds needec
to match the project fully.
Effect on program if CDSG funds are not allocated.
HUD office of CP&P could not allocate funds for implementation of "We Deliver" and could
not provide funds for stipends which are desperately needed to insure success of the
program.
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Will the project/program continue after the CDBG funds end?
Yes--.!. No (If Yes, what sources of funding do you propose to use?l
State of Iowal5f1'ice of Economic Development, Bureau of Vocational Education,
private sources, program revenues, funds generated from the Serveathon
JTPA,
, !
.... 18.
, I EXPENSE CATEGORY
, i
,'. Equipment/Supplies
, i Project Materials
; Professional Services
! Contracted Improvements
-I' Administrative Costs:
_" CDBG Staff
Services by the Agency
Other Costs (lIstl
BUDGET BREAKDOWN
CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
$ $ $City of Iowa City Police Dep'
19 300 9 400 Motorola Tovota
.0- 12,433 US HUD
- 0 . ?,612 US HUD
- 0 - - 0 -
To be added Private sector volunteers, US
HUD, ACTION, Department of
20,000 67,595 Economic Development
,Travel & Vehicle Fuel
1,000
- 0 -
480
US HUD
US HUD
,-Tele hone, Fax, Posta e
2,212
."1
I ,TOTALS
,
,
$ 40 300
$ 99 732
....
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r~';ITY OF IOWA CITY
10\ =,l.
COMMUNITY DEVELOP~T BLOCK GRANT
FUNDING REQUEST
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1. Name of Project:
2a. Amount of CDBG Funds Requested $22,945.84
b. Loan and/or Grant
$ $ 22,945.84
I
I, Housing Support
Curriculum Pro'ect
3, Name of Applicant/Organization
4. Contact Person and Phone Number
I -
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LIFE Skills, Inc.
Gillian J.H. Fox
319 354-2121
5. Address of Applicant
1700 First Avenue
Suite 25E
Iowa City, IA 52240
6. Time Period of Proposed Project
From: To:
July 1, 1993
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I :.J 8, Check National Objective Being Met:
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I'" 10. List other groups or organizations that were asked to contribute to or fund this project:
I 11
.w
June 30, 1994
7. Location of Proposed Project:
Iowa City, Iowa
..x. Low.Mod Income Benefit
Prevention of Slum and Blight
= Urgent Need
9. Type of Activity
(Check all that applyl
_Area (neighborhood benefit)
.!,Umited Clientele
_Housing activity
Job creation/retention
Greater Iowa City Housing Fellowship
\ D
11. List the names of the sources of funds thafwill be used for this project: (detail amounts on page 3 under Budget
..., Breakdown)
j Source of Funds Type Status
." In.Klnd and/or Cash Anticipated Committed
1. Greater Iowa City Housing 0 ~ 0 fa
2. Fellowship g] 0 0 IKI
LIFE Skills, Inc.
3. CDBG Funding 0 I]j I]j 0
4. 0 0 0 0
5. 0 0 0 0
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6, 0 0 0 0
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12, Why is this project needed?
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SEE ATTACHED PAGE # 1.
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additional pagels)
13. List Goalls) of this Project:
SEE ATTACHED PAGE # 3.
14. General Description of Activities: (Refer to Instructions #14 for required Informatlonl
List major activities of the projectlhow do these activities address your goals listed In #13?).
SEE ATTACHED PAGE # 3.
Project Implementation: al Detailed information regarding elements and time schedule; b) steps taken to assur"..
that this project Is financially feasible and meets Federal, State, and local codes; cl personnel Involved In carryl,!
out the project and related experience with program and project Implementation; d) amount of volunteer and ....
agency staff time needed to carry out the proJect).
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additional pagels)
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Comrrdtted funding from Greater Iowa City Housing Fellowhip is not
contingent on CDBG funds.
i 16. Effect on program if CDBG funds are not allocated.
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Program would be greatly reduced in scope.
: 17. Will the project/program continue after the CDDG funds end?
J Yes-L- No_ (If Yes. what sources of funding do you propose to use?)
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The Greater Iowa City Housing Fellowship has committed to funding
these services.
18, BUDGET BREAKDOWN
f". EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
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t- Equipment/Supplies $ 0 $ 675.00 $ GICHF
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! - Project Materials 0
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! Services by the Agency 20,445.84 3994.70 GICHF & LIFE Skills, Inc.
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Other Costs (List!
TRAVEL - Housing 2,500.00 0
Specialist
OFFICE SPACE 882.00
TELEPHONE 0 120.00 LIFE Skills, Inc.
TOTALS
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LIFE SKILLS HOUSING SUPPORT PROGRAM PROPOSAL FOR CDBG FUNDING
#12 Why is this project needed?
There continues to be a need for affordable housing in the Iowa
City area. Low-income families and individuals who are eligible for
housing assistance find it especially difficult to access housing.
The Iowa City Housing Authority has estimated that many families and
individuals issued housing assistance are unable to locate housing
within the allotted time frame of 60 days. In addition the Director
of Emergency Housing Shelter has stated that 50% of shelter residents
who received Iowa City Housing Authority vouchers or certificates
were forced to return them due to an inability to gain rental
housing.
In an informal series of meetings between representatives of LIFE
Skills, the Domestic Violence Project, Youth Homes, the Johnson
County Department of Human Services, The Greater Iowa City Housing
Fellowship, the Crisis Center, the Community Mental Health Center,
and Iowa City Landlords, there was a consensus that landlords are
hesitant to rent to persons who have housing assistance because of
their negative experiences with renters who lack basic skills in such
areas as budgeting, home maintenance, home safety, and in
communication with their landlords and other tenants.
There is a widely recognized need to provide access to education
in the area of responsible renting skills to both persons who are
searching for housing (in order to make them more attractive as
tenants) and to persons who are at-risk of eviction (due to factors
such as poor budgeting, home maintenance, safety, or communication,
skills) .
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LIFE Skills, Inc. is a private non-profit organization devoted to
providing education and assistance to children, adults, and families
in need of assistance. A united Way of Johnson County member agency,
LIFE , Skills provides a range of programs and services addressing the
needs of families in crisis and persons who are developmentally
different.
LIFE Skills maintains a staff with substantial experience in
specialized educational design and with extensive independent living
training experience. The agency is a state of Iowa approved provider
of a Community Supervised Apartment Living Arrangement program and
currently maintains such a program serving over 40 consumers. In
addition, through the agencies State of Iowa approved Family Centered
Service program LIFE Skills and its staff have extensive experience
working with families at risk of losing their housing due to a lack
of home maintenance and home safety skills and abilities. The
Clinical supervisory staff of the agency includes individuals with
degrees and experience in social work, secondary special education,
and sociology.
In cooperation with the Greater Iowa City Housing Fellowship, LIFE
.Skills has developed a housing skills program designed to provide
basic housing skills to targeted low income families, individualS,
and persons with disabilities. This program provides services to
persons in transitional housing situations, persons who are at risk
of losing permanent housing due to a lack of housing skills, and
persons who are homeless. Designed, to be a short-term intervention,
this ten week housing skills program covers essential skill areas
including budgeting, home maintenance, home safety, communication,
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and the acquisition of affordable housing.
Currently, LIFE Skills has completed 7 months of service to the
Iowa city community through the Housing Support Program. To date
approximately 13 individuals have received services., The Iowa City
Housing Authority and the Emergency Housing program have both
indicated that their consumers have greatly benefitted from the
program.
#13 List Goals of this projeot:
This project addresses a major low-moderate income housing need by
providing basic housing skills to low-income individuals and families
in need of assistance. The results of this intervention is intended
to be an increase in the recipients ability to access and maintain
housing and/or a decrease in their risk for becoming homeless.
#14 General Desoription of Aotivities:
To assist low income families and individuals who are at risk of
\
losing their housing due to a lack of housing skills or who are
having difficulty locating housing, LIFE Skills has developed a
housing skills program. This program is tailored to the needs of
each recipient and takes into consideration needs identified both by ,
the recipient, and through a housing assessment administered by LIFE
Skills staff. Specific activities include educational intervention,
assistance with locating housing, and liaison services for landlords
and consumers.
Referral and Eliqibility:
Referrals for these services come from a number of sources
including the Greater Iowa city Housing Fellowship, the Iowa city
Housing Authority, the Johnson County Department of Human Services,
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the Emergency Housing Program, other human service agencies, and
individual families themselves. Eligibility for the program is based
on income, length of wait for the program, degree of need, degree of
social support available, and the recommendations by referring
agencies. In general, admission is on a first-come first-serve
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basis.
Assessment:
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In order to serve persons who are truly at risk, acceptance into
the program is. subject to an applicants income verification and
responses to a housing needs assessment performed by LIFE Skills
staff. The housing needs assessment is a quantitative and
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qualitative tool developed by LIFE Skills that establishes a families
or individual's current level of ability to access and remain in a
permanent housing situation.
Upon acceptance into the housing support program a LIFE Skills
Housing Specialist contacts the consumer and schedules a housing
pretest to establish their current level of abilities and need areas.
This process provides LIFE Skills with the consumers current level
of functioning in four target areas 1) Budgeting, 2) Home
Maintenance, 3) Home Safety, and 4) the Ability to Communicate
Effectively. This housing pretest in combination with the housing
assessment, performed prior to acceptance, forms the basis for an
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Individualized Education Plan.
The Individualized Education Plan outlines the specific areas in
which improvement is needed and delineates the goals and objectives
required to generate increased skills or to locate housing. Time
frames for intervention are included in the Individualized Education
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Plan. Time frames may vary due to individual differences in
functioning and ability of consumers. However, work with recipients
will average two to three hours per week for ten weeks.
As part of the Individualized Education Plan a LIFE Skills Service
Plan is drafted. This Service Plan indicates what the consumer will '"
do to reach their goals and what the Housing Specialist will do to
teach these skills or assist with locating housing. The Service Plan
delinates, I) how many hours will be spent with the consumer, 2) who
is responsible for what, 3) the supervisor and staff person assigned,
and 4) file review dates.
program Implementation:
Program Elements:
Prior to the delivery of program services an Individualized ,
Education Plan and Service Plan is written. Upon commencement of
service provision all instruction occurs in areas identified for
improvement. To illustrate this process an example is offered.
The Iowa City Housing Authority receives a call from a landlord
who indicates an intention to evict a family receiving rental
assistance due to late payment of rent and a general lack of
maintenance of the rental property. The Iowa City Housing Authority
might contact the family and suggest that they apply for the LIFE
Skills Housing Program. The family calls LIFE Skills to request
services and a LIFE Skills Housing Specialist or program coordinator
performs a housing skills assessment to establish the level of need.
The family is requested to allow LIFE Skills to contact the Iowa City
Housing Authority to verify the information provided and to establish
that they meet the income guidelines for the program. After income
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and need are verified, the family is accepted into the program and a
housing skills pretest is performed. The Housing Specialist and t~e
family agree that instruction in the areas of home maintenance,
specifically the area of cleaning skills and motivation to clean, are
needed. Using the materials in the home maintenance portion of the
housing curriculum the LIFE Skills Housing Specialist outlines a
specialized program for the deficit area.
Instruction includes, planning, staff intervention or assistance,
task analysis, hands on practice, and observation to determine level
of follow through. ongoing monitoring will occur as other target
areas, such as budgeting, are addressed for the remainder of the
program.
LIFE Skills maintains an active network of cooperation with many
community services, programs, and agencies in the Iowa City area. In
cases where a persons difficulties or skill deficits lie outside the
scope of this project, LIFE Skills offers suggestions or referrals
such that they might receive additional assistance.
Pro ram Timeline:
Phase 1:
(March, 1993 - June, 1993)
continue to implement the Housing Support Program.
Phase 2:
(July, 1993 - June, 1994)
Continue program implementation.
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Phase 3:
(ongoing)
Seek additional funding.
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Pro ram Timeline cont.:
Phase 4:
(Ongoing)
Evaluation of program effectiveness
Financial Feasibility:
The primary costs for services designed for use by low-moderate
income persons are personnel and travel costs. The Housing Support
Program budget reflects this with $22945.84 the requested amount for ' ,
these categories. The Greater Iowa City Housing Fellowship (GICHF)
has committed $2094.02 to this project which has been allocated to
cover project supervision, supplies, photocopying and postage. In
addition LIFE Skills has committed $3577.68 in kind to cover office
spacer telephone, and additional administrative costs.
with extensive experience in projecting and setting fees for
services with the State of Iowa Department of Human Services Purchase
of Service programs LIFE Skills is confident that the proposed
program can be delivered within the proposed budget.
Personnel and Staff Time:
LIFE Skills proposes to provide the staff time of the Program ,..
Director and Administrative Support staff as an in kind match. The
projected number of hours are 100 and l20 respectively. The
Executive Director of the agency, Gillian J. H. Fox, has training and
experience in secondary special education as well as extensive
experience in the delivery of in home and community based services.
She will assist in both the supervision and implementation of the
Housing Skills Program and with the ongoing review of the program.
Ms. Fox will provide weekly supervision of the Housing Specialist to
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assist in maintaining a high quality of service. We project her time
at 75 hours for the year. Geoffrey Lauer, Program Director at LIFE
Skills, has e~erience in program development, financing, and fiscal
management. Mr. Lauer will be responsible for the day to day
tracking of hours and expenses related to the program.
The primary provider of the program services would be a 3/4
time Housing Specialist who would provide the projected 1560 hours of
service to 50 families or individuals at an average of 31 hours per
recipient.
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Finally LIFE Skills maintains a clerical staff sufficient to
handle the typing and administration needed to complete this program.
60 hours of clerical support is requested in this proposal.
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staffing Pattern Breakdown:
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Title Hours pro'ected Cost covered b
Executive Director 75 GICHF
Program Director 100 LIFE Skills
Housing Specialist 1560 CDBG
Clerical Support 60 CDBG
Clerical Support 60 LIFE Skills
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~ program evaluation and follow-up:
"! Once accepted into the program each consumer completes a housing
pre-test to establish their overall housing skills ability. At the
conclusion of the ten week 'housing support program each consumer is
requested to complete a post-test designed to measure retention of
the instructional material. At two months following completion of .
the housing support program we request the consumer to complete an
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additional post-test.
In addition, at two months following completion of the housing
support program the referring agency and the landlord or landlords
representative or the referring agent are surveyed to establish
whether or not they perceive that the consumer has improved in their
housing abilities and/or skills.
SOMM1lRY:
An increasing number of low income individuals and families are at
risk of losing their housing due to poor budgeting, a lack of
maintenance, and safety skills. In addition many individuals and
families are unable to. simply access housing due a poor rental track
record. The proposed housing support program would serve this
population by addressing the causes of homelessness and the
associated stresses to all involved.
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'- 5. Address of Applicant
I _ Civic Center
I. 410 East Washington St.
I ;... Iowa City, IA 52402
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! ,_1 8. Check National Objective Being Met:
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rCITY OF IOWA CITY
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COMMUNITY DEVE~PMENT BLOCK GRANT
FUNDING REQUEST
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1. Name of Project:
2a. Amount of CDBG Funds Requested $46,000
b. Loan andlor Grant
$ $ $46 , 000
Downpayrnent Assistance Program (00)
3, Name of ApplicantJOrganization
4. Contact Person and Phone Number
cm OF IOl~A cm
Marianne ~Iilkman 356-5244
6. Time Period of Proposed Project
From:7/1/93 TO:6/30/94
7. Location of Proposed Project:
City I~ide, City of IOIla City
!.. Low-Mod Income Benefit
_ Prevention of Slum and Blight
_ Urgent Need
9. . Type of Activity
(Check all that apply)
_Area Inelghborhood benefitl
Limited Clientele
nHousing activity
Job creation/retention
10. List other groups or organizations that were asked to contribute to or fund this project:
We have contacted local lenders to encourage them to join us in meeting the need for 1011- and
1, moderate-income dowmpayrnent assistance. The State also operates a program that further
leverages the requested funds.
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List the names of the sources of funds that will be used for this project:
Breakdown)
Source of Funds Type
Idetail amounts on page 3 undar Budget
Status
In-Kind and/or Cash Anticipated Committed
1- CDBG 0 0 lO: 0
2. 0 0 0 0
3. 0 0 0 0
4. 0 0 0 0
5. 0 0 0 0
6. 0 0 0 0
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12. Why is this project needed?
See Attachment, "Needs Statement"
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13. List Goal(sl of this Project:
The primary goal of this project is to improve lO\~-income families I ability to purchase
homes in IOI;a City by mitigating the dOlmpayrnent barrier that prevents many from entering
the market.
The secondary goal of the project is to leverage available private do\mpa}'ll'ent/rnortgage
assistance programs to make them IJ'Ore feasible and IJ'Ore effective in the high-cost
Iowa City market.
14. General Description of Activities: (Refer to Instructions #14 for required information)
List major activities of the project Ihow do these activities address your goals listed in #13?1.
See Attachment , "Major Activities"
Project Implementation: al Detailed information regarding elements and time schedule; bl steps taken to assure. -
that this project is financially feasible and meets Federal, State, and local codes; cl personnel involved in carrylni
out the proJect and related experience with program and project implementation; dl amount of volunteer and ,-
agency staff time needed to carry out the projectl,
See Attachment,"Implementation"
l Check If continued on
additional pagelsl
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J' 15. Effect on receiving other funding it CDBG funds are not allocated.
As the single source of funding for the lXn;npayrnent Assistance Program, IOIva City could not
: : offer this assistance Ivithout CDBG funding. Private lender and State programs would
J' , continue to exist, but their effect would continue to be very limited in relation to our
high-cost housing market.
,
I' 16. Effect on program it CDBO tunds are not allocated.
_ The Ilownpayrnent Assistance Program could not function without CDBG funding.
, J
J'.! 17. Will the project/program continue after the COSO funds end?
Yes...l... No_ lit Yes. what sources of funding do you propose to use?)
i Eventually funds will be repaid to the program by owners who sell their homes. These funds
;J,I can be re-used indefinitely to assist new purchasers. This "revolving fund" can continue to
I make a difference in home olmership in Iowa City.
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BUDGET BREAKDOWN
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EXPENSE CA TEOORY
CDBO FUNDS
OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
Equipment/Supplies
Project Materials
Professional Services
Contracted Improvements
Administrative Costs:
CDBO Staff
$
$
$1,000
Services by the Agency
Other Costs (List)
Ibwn a ent Assistance
$45,000
...;
..;
TOTALS
$ 46,000
$
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CITY OF IOWA CITY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
DOWNPA YMENT ASSISTANCE PROGRAM
Eligible purchasers must be at or below 80 percent of the median family income
as follows:
Familv Size 80% Median Income
One person household $22,750
Two person household $26,000
Three person household $29,250
Four person household $32,500
Five person household $35,100
Six person household $37,700
Seven person household $40,250
. Purchasers will first select a home and then apply through the lender for the
Downpayment Assistance. I
. Assistance will be in the form of matching funds up to a maximum of $3,000 to ,.
I
act as down payment assistance. Other downpayment assistance programs I
,-
cannot be used as a match for these funds but can be used in combination with
this program. ~
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. The Downpayment Assistance will be in the form of a second mortgage which will
be required to be paid back when the house Is sold. .-
. Purchasers must be first.time homebuyers or not have owned a home for three
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Properties must be owner-occupied and located in the City of Iowa City. I
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Maximum mortgage amount is $75,000. ,"", I
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Lenders will be responsible for determining eligibility of the applicant and providing
,
this Information to the City for final approval. Information required to be provided !
Is detailed on the attached "Down payment Assistance Program Application."
~
. Lenders are responsible for ensuring that only eligible applicants and those "in
need of assistance" are considered, Applicants "in need of assistance" are those
who would otherwise not be able to purchase a home without this assistance.
Lenders are responsible for qualifying purchasers according to their own
underwriting standards as appropriate for the mortgage financing terms.
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CITY OF IOWA CITY
DOWN-PAYMENT ASSISTANCE PROGRAM (DAP)
1993 CDBG APPLICATION
I I
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Question #12: NEEDS STATEMENT
The Iowa City housing market has long been off-limits to low- and moderate.lncome families
seeking to purchase a home. The relatively high price of housing, high Interest rates, a limited
supply of homes under $100,000, and an Inability to accumulate the necessary 10% in
down payment funds have kept most of these families paying rent to a landlord. While the
majority of these factors still prohibit ownership by low-Income families, recently lower Interest
rates have opened a new window of opportunity (If only a bit). For example, a family of 4 making
$32,500 (80% of median; considered low/mod Income) could only afford a $72,000 house at an
Interest rate of ,1 0%, but drop that rate to 8% and the family can now afford an $86,000 house
for the same $758 monthly payment.
, ,
, ,
,
At the same lime however a very large obstacle prevents many of these families from becoming
homeowners ..the downpayment. Looking again at the example family we discover that to
finance their $86,000 house they need to make at least a 10% down payment or $8,600. This
figure represents 26% of their annual gross Income. If this family saved $100 a month ( quite a
feat for a low-Income family of four) It would take them more than seven years to acquire the
needed funds.
The Downpayment Assistance Program (DAP) Is designed to help low-and moderate-Income
families make the jump to home ownership by providing them with downpayment funds. The
funds loaned by the DAP are matched dollar for dollar by the recipients with their own
downpayment contributions to a maximum DAP loan of $3,000. The DAP funds are considered
a silent second mortgage on the property that Is repaid when the house is sold.
While the program does not make the price of housing In Iowa City more affordable, It does
provide an Important mechanism for helping qualified low-Income families own a home they can
afford,
-'
The City's 1992-96 CHAS recognizes affordable homeowners hip for low-and moderate-Income
families as a priority for Iowa City housing programs. The requested $46,000 In CDBG funds can
help fifteen families realize this dream.
Another Important benefit of this program Is Its compallblllty with other homeownershlp programs
run by the State and private lenders. The State, In conjuncllon with the Iowa Housing Corporation
and Midland Bank, currently operates an Individual Home Acquisition Program (IHAP) that also
provides downpaymenVcloslng cost assistance to low-Income home buyers. The IHAP program
provides a maximum of $2,750 In assistance In the form of a forgivable second trust. In addition,
local lenders have from lime to time developed special reduced rate mortgage programs geared
to the low-Income purchaser.
Together these programs provide essential and comprehensive homeownershlp assistance to
qualified low-Income families. By leveraging the financial burden with other programs,lhe DAP
can significantly, and positively, Impact the affordable homeownershlp crisis In Iowa City. '
,
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CITY OF IOWA CITY
DOWN-PAYMENT ASSISTANCE PROGRAM (DAP)
1993 CDSG APPLICATION
Question #14:
MAJOR ACTlVmES
The major focus of this program Is to provide downpayment assistance to low-Income families
who are trying to purchase a home In Iowa City. To accomplish this goal we will need to make
the general public, local lenders, and realtors aware of the availability of these funds. We hope
to accomplish this through advertising, scheduled meetings with banking officials, and word. of-
mouth.
Our 'needs assessment' clearly Indicates that the assistance of this program alone will not
guarantee that the potential purchaser has all of the needed downpayment funds. The
purchaser's own savings and existing state and private programs will need to be coordinated to
make this program truly successful. Therefore we will also work to ensure that each client
receives the most cost effective funding available by assisting local lenders and the state In
arranging aid packages.
IMPLEMENTATION
\
The basic components of this program are already In place. Eligibility guidelines and application
forms are developed and can be made easily available to lenders.
Once funding Is received we develop a brochure/flyer to deliver to local real estate brokers,
banks, and mortgage companies to make them aware of the program. If funding permits we will
also advertise In the local newspaper(s) to make the general home buying public aware.
Advertising again after six months will help to keep to program In purchaser's minds.
As the eligibility guidelines stipulate, the purchaser's first mortgage lender will be required to
determine eligibility for this program. If a purchaser Is determined to be qualified to participate,
then a completed application will be forwarded to the City's Planning and Community
Development staff for review. Staff In this office will provide the review and make final approval.
Purchasers whose applications are approved will sign a sllent.second mortgage at settlement.
This second mortgage will be repaid when the house Is eventually sold. The amount of the
second mortgage will not exceed the amount of downpayment funds contributed by the purchaser
from his own savinas,
While this program does not require any private lender or state program to function, It will function
best with the cooperation of all 01 these elements.
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~Clrv' OF'IOWA CITY
=
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
"Rec;~ l/lR/qJ
2a. Amount of COBG Funds Requested $ 118,000
b. Loan and/or Grant
$ $ 118,000
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1. Name of Project:
-
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3. Name of Applicant/Organization
Community Development Division
City of Iowa City
4. Contact Person and Phone Number
Marianne Milkman 356-5244
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5. Address of Appllcanl
6. Time Period of Proposed Project
From: 7/1/93 To: 6/30/94
Civic Center
4~0 E. Washington St.
Iowa City. IA 52240
7. Location of Proposed Project:
NA
Check National Oblective Being Met:
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9. Type of Activity NA
(Check all that apply)
_Area (neighborhood benefit)
_Limited Clientele
_Housing activity
Job creation/retention
List other groups or organizations that were asked to contribute to or fund this project:
NA
Low-Mod Income Benefit
- Prevention of Slum and Blight
= Urgent Need
NA
11, List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
"~1
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! Source of Funds NA Type Status
" In-Kind and/or Cash Anticipated Committed
, 0 0 0 0
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12. WIlY Is this project needed7
This funding is needed to provide for effective, professional administration of
the CD8G program. _
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13. Ust Goalls) of this Project:
To provide supervision and overall administration of the CDBG, Rental Rehabilitation,
and Emergency Shelter Grant (ESG) programs pursuant to federal and state regulations
and local laws and ordinances. To work with the public and private sector to create
and maintain affordable housing and support services for low income residents.
14. General Description of Activities: (Refer to Instructions #14 for required informationl
List major activities of the project (how do these activities address your goals listed in #137).
General coordination of all activities funded with federal CDBG funds and State
Rental Rehabilitation and ESG funds. Major activities include:
Preparing annual program statements, applications, performance and
monitoring reports.
Preparing the Comprehensive Housing Affordability Strategy (CHAS)
new 5-year plan and performance reports.
Developing project plans, contracts, other documents.
Monitoring project implementation and budget expenditures.
Working with non-profit and for-profit community groups to assist in
project feasibility assessment, and providing technical assistance
as needed. h'
Monitoring and keeping records on all ancillary regulations such as i
compliance with ADA, affirmative marketing, Fair HOUSing, etc. L
Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure
that this project Is financiallv feasible and meets Federal, State, and local codes; c) personnel involved in carryln:"
out the project and related experience with program and project implementation; d) amount of volunteer and ..
agency staff time needed to carry out the projectl.
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Personnel to be funded:
Community Development Coordinator
Secretary
Associate Planner
Associate Planner (Lindsay)
Temporary, part-time intern
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80%
25%
60%
60%
20%
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Note: 20% of the Community Development Coordinator's salary, and 40% of each
Associate Planner's salary is funded through the City's General Fund.
-
Check If continued on
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~ NA
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16. Effect on program if CDBG funds are not allocated.
There will be no COSG program.
I 17. Will the project/program continue after the CDBG funds end?
Yes_ No_ (If Yes, what sources of funding do you propose to use?1
NA
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'i EXPENSE CA TEGDRY
'j; Equipment/Supplies
'~'l
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,
, Professional Services
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I Administrative Costs:
,"';
CDBG Staff
-
I I Services by the Agency
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Other Costs (Llstl
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BUDGET BREAKDOWN
CDBG FUNDS
$ 2,000
OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
$
$116,000
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$ 118 000
$
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=~
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
ReclJ I z,;lcr~
2a. Amount of COBG Funds Requested $ 12,000
b. Loan and/or Grant
$ $ 12.000
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Name of Project:
Planning ana Research
1
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-,
4. Contact Person and Phone Number
Name of Applicant/Organization
City of Iowa City
Marci Lindsay 356-5250
5. Address of Applicant
Dept. of Planning and Community
Development
410 E. Washington Street
Iowa City, IA 52240
6. Time Period of Proposed Project
From: To:
7/1/93 ' 6/30/94
7. Location of Proposed Project: N. A.
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9. Type of Activity N. A.
(Check all that apply)
_Area (neighborhood benefitl
_Limited Clientele
_Housing activity
Job creation/retention
List other groups or organizations that were asked to contribute to or fund this project:
Check National Objective Being Met: N ,A.
Low.Mod Income Benefit .
= Prevention of Slum and Blight
_ Urgent Need
City of Iowa City
"! 11.
,
,
List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget ,
1
Breakdown) I
I
Source of Funds Type Status ,
I
In. Kind and/or Cash Anticipated Committed I
1. City of Iowa City 0 !Xl !Xl 0 i
2. 0 0 0 0 I
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12. Why is this project needed?
Funding for Planning and Research activities is needed in order to continue to gather
basic data and developllll programs to provide housing assistance to low' and moderate-
income households in Iowa City. Funds will be used to gather information and recommend
policies/actions on home1essness and creation and maintenance of affordable housing
opportunities, as well as the removal of barriers to affordable housing.
_Check if continued on
additional pagels)
13. List Goallsl of this Project:
To provide greater housing opportunities for the City's low- to moderate-
income residents.
-,
,
.,.,
14. General Description of Activities: (Refer to Instructions #14 for required information 1
List major activities of the project (how do these activities address your goals listed in #1311.
1. Assessment. of needs of the homeless and special populations and analysis of the data;-
requ i red for the CHAS. :
2. Review development regulations for possible barriers to affordable housing construc- ~.,
ti on, rehabil i tati on, 'and "recyc 1 i ng" of houses.
3. Continue to work with Johnson County Council of Governments and East Central Iowa :-'
Council of' Gover~ents to review affol'dable housing needs countywide.
4. Explore need for feasibility of single-room occupancy units (SROs) in Iowa City.
5. Continue to wor with local financial institutions to set up a program for first- "
time homebuyers to purchase homes, including an education/counseling component.
6. Continue investigation of a public/private housing partnership.
7. Completion of an Anti-Poverty Plan required for the CHAS.
-
.-
1-"
,-,.
Project Implementation: al Detailed information regarding elements and time schedule: bl steps taken to assure'
that this project is financially feasible and meets Federal, State, and local codes; cl personnel involved in carrying-
out the project and related experience with program and project implementation; d) amount of volunteer and
agency staff time needed to carry out the project).
The above projects will be worked on throughout the program year. The CHAS will take
considerable time this year as a new five-year plan is required using 1990 census data,
much of which has not yet been received and wi 11 need to be analyzed, An Anti-Poverty
Plan is also required as part of the CHAS.
New research will include the review of development regulations and the feasibi1 ity of
SROs, while continuing projects include exploring countywide housing needs and setting
up a homebuyers' program with local lenders.
The Community Development staff, with the help of paid student interns, will carry out
the proj ects.
Check if continued on
additional page(sl
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".
i i None.
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16. Effect on program if CDBG funds are not allocated.
Only those planning activities (reports) that are required will be completed, with some
difficulty. No other planning or research for futhering affordable housing opportunities
in Iowa City will be able to be completed.
, 17. Will the project/program continue after the CDBG funds end?
Yes_ No--L IIf Yes, what sources of funding do you propose to use1)
, ,
18. BUDGET BREAKDOWN
-,
I EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
,
,-
Equipment/Supplies $ $ $
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Professional Services
I :"1
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I Administrative Costs: $12,000 $15,000 City of Iowa City
, CDBG Staff
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\ -, Other Costs (Listl
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CITY OF IOWA CITY
~~ :J. \\ )9'3 (1'/') ~l.
, COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
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- 1, Name of Project:
Needs assessment, program development
and implementation fo.r Iowa C'ity
ersons with HIV AIDS
3. Name of Applicant/Organization
2a. Amount of COBG Funds Requested $ 15 .575
b. Loan and/or Grant
$ 0 $15.575
4. Contact Person and Phone Number
Deb Tiemens 338-2135
Karen Fox 338-1055
Iowa Center for AIDS/ARC Resources and Education
5. Address of Applicant
P.O. Box 2989
Iowa City, IA 52244
6. Time Period of Proposed Project
From: To:
7/1/93
5/30/94
i
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7. Location of Proposed Project:
ICARE
320 College Street
Iowa City, IA
3. Check National Objective Being Met:
...! Low-Mod Income Benefit
Prevention of Slum and Blight
= Urgent Need
9. Type of Activity
(Check all that apply)
Area (neighborhood benefit!
^Limited Clientele
^ Housing activity
Job creation/retention
10. List other groups or organizations that were asked to contribute to or fund this project: 1 1"
., Free Medical 'Clinic, AIDS Project of Johnson County, University of Iowa Viro ogy C lnlC,
_J University of Iowa Family Practice Clinic, Caremark, Hospice of Iowa City, Mercy Home
Hea lth Care.
", 11.
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List the names of the sources of funds that will be used for this project: (det~i1 amounts on page 3 under Budget
Breakdownl
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In-Kind and/or Cash Anticipated Committed
1. ICARE IXI 0 0 IXI
2. Free Medical Clinic ~ 0 0 IXI
3. AIDS Project of Johnson County ~ 0 0 IXI
4. U of I Virology Cl inic IXI 0 Q 0
5. U of I Family Practice Cl inic ~ 0 (] 0
6 . Caremark IXI 0 0 IXI
7. Hospice of Iowa City x x
8. Mercy Home Health Care x x
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12. Why is this project needed7
See pages 1-2 "Why is this project needed?"
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13. List Goallsl of this Project:
See page 3 "L i st Goa 15 of thi s Project"
14. General Description of Activities: IAefer to Instructions #14 for required Informationl
List major activities of the project (how do these activities address your goals listed in #1371.
See pages 4-5 "General Description of Activities"
Prolectlmplementatlon: al Detailed Information regarding elements and time schedule: bl steps taken to assure
that this project is financially feasibie and meets Federal, State, and local codes; cl personnel Involved In carrvli\.,
out the project and related experience with program and project implementation; dl amount of volunteer and
agency staff time needed to carry out the project). ,.
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lie I~!ll he uuable to ~unntify the magnitude of housing, in-house medical care, and
servIce needs of 10lHnouerate income people l~ith AIDS living ill the IOI'la City area.
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16, Effect on program if CDSG fUllds are not allocated.
\ole l~ilJ be unable to proceed l'lith app 1 i ca t ions for future grants to fund housi ng
programs for people with IIIV/AIDS.
17. Will the project/program Continuo after tho CDBG funds end1
VesL No III Ves, what sources of funding do you propose to use11
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j Using results of this needs assessment, l~e I'/ill be able to develop further programs
I
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10, BUDGET BnEAKDOWN
I ' , EXPENSE CA TEGOnV CDOG FUNDS OHlER FUNDS LIST SOURCE OF OTHER FUNDS
I I
1 , Equipment/Supplies $ 0
,"- $ $
, 0
I
, Project Materials 150
I 1 0
I
,-1 rrofesslonal Servlcos 1,200 0
"" COlllraclod Improvements 0 0
,
, I Admllllstrative Costs:
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CDOG Staff 0
1 Services by lhe Agency
,
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Othor Costs Ills II
\ * Sal~ry, Ilousing Coord. 10 ,400 0
-
Oenefits, 1I0us i ng COOI'U. 1,600 0 Q. .
Salary, Ex. Dir. (21%) 625 0 0
-, Printing and Publicity 1,000 0
Transportation 300 0 0
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Telephone 300
Space 750 0 0
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,
'""i !ofi sce 11 aneous Su 1 ies 200 0 !
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$15 675 ..."""""',,
. *In addition to planning, the Housing Coordinator will be responsible for providing
Iho~rv.services and referrals for persons l~ith HIV dise~se. Appr9Ximatel~ 65% 1" '\
\'..~ft"itJ'H'I'''r,'nt I.li11 nn tn"':1Y'rl n1:'lIln;nn :'In,. 'H~~I "",.r:",,1 nNI""Hnn I""",..,."., '""I'll''''''''' ....
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#12 "Why is this project needed?" page 1 ICARE
A number of area service providers have become aware of the
apparent growing need for affordable housing or services making it
possible for individuals to stay in their present homes for those
living in the Johnson County area who have Human Imunodificiency
Virus (HIV) or Acquired Immune Deficiency Syndrome (AIDS). The,
presumption of need is based on information informally obtained
from staff and volunteers of ICARE, the Free Medical Clinic, the
Virology Clinic at the University of Iowa' Hospitals and Clinics, the
Family Practice Clinic at the University of Iowa Hospitals and
Clinics, Mercy Home Health Care, and Hospice.
Another important issue is that persons with HIV/AIDS are
attracted to the Iowa City area so that they can live near the
hospitals and health care agencies located here. Former residents of
the area who had moved out of Iowa have found it easier to get help
for the disease in Iowa City and have moved back to the area. It is
important to include these individuals in a needs assessment
determining services needed by persons with HIV/AIDS,
In order to determine the specific needs of individuals with
HIV/AIDS it is important to conduct a survey, Since HIV/AIDS effect
a wide range of people with varying resources we must be cognizant
of the very wide scope of their needs. Therefore the assessment tool
will address as many areas of need as possible. The data provided by
this survey will enable ICARE to proceed with appropriate program
and grant development.
The purpose of this project is six fold: 1) to determine the housing
needs of individuals with low to moderate income levels in
accordance with the Community Housing Affordability Strategy
(CHAS) gUidelines who have HIV IA/DS and live in the Iowa City area,
2) to determine the best type of facility(ies) or services to meet the
needs, 3) to determine the need for provision of in-house medical
care or other services in a facility providing housing for persons
with HiV/AIDS, 4) to determine services which could be provided to
help people with HIV/AIDS stay in their homes rather than entering
institutional care, 5) to determine the short-term housing needs of
persons with HIV or AIDS being treated at the University of Iowa
Hospitals and Clinics on an out-patient basis, and 6) to determine
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#12 page 2
ICARE
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housing needs of individuals with low to moderate income levels in
accordance with CHAS who have HIV/AIDS who are coming to the
Iowa City area to be near health care services available here.
-,
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As the AIDS epidemic grows, ,the need for affordable housing and
other services for people with HIVIAIDS can be expected to increase
as well. As of December 31, 1992, the number of AIDS cases
reported in Iowa was 425. The percentage of increase of reported
AIDS cases in the state is substantially higher than that of most
metropolitan areas throughout the country. Washington, D.C., for
example showed only an 8% increase in the number of reported
cases in the past year, the increase in Iowa over the same period of
time was 18% (figures reported by the Center for Disease Control
and the Iowa State Health Department).
~
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The number of persons with AIDS reported in Johnson County in
September of 1992 was 27 (most recent data). According to Dr. Jack
Stapleton of the University of Iowa, the new diagnostic criteria
which went into effect in January will at least double that number.
A survey of Iowa doctors indicated that the number of Iowans living
with HIVIAIDS will more than quadruple by the year 2000 . even if
no one else becomes infected. According to Dr. Stapleton, many
(perhaps most) of the people in Iowa infected with HIV do not know
it. (Des Moines Register 1/13/93,)
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#13 "List Goals of this Project" page 3 ICARE I
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To:
1. Hire a Housing Coordinator to work at ICARE half-time.
2. The Housing Coordinator will conduct a six-fold needs
assessment survey to determine the magnitude of need
for: ..'
-
. housing for low to moderate income persons with
HIV/AIDS in the Iowa City area; "
,-
. in-house medical assistance in a housing facility
for persons with HIV/AIDS in the Iowa City Area;
. services to help individuals with HIV/AIDS avoid L
institutional care as long as possible; ,
I
. transient housing needs of persons with HIV/AIDS .-
coming to University of Iowa Hospitals and Clinics
for treatment.
I. housing needs for individuals with HIV/AIDS
\ , .
!
! moving to or returning to Iowa City to be close to
the health s~rvices providers located here.
,..
3. Make recommendations conce'rning development of
appropriate facilities and/or programs to address the
established needs.
4. Provide information that can be used in grant
applications for funds to cover the cost of housing and
in-house medical care and service needs for individuals
with low incomes living in as well as coming to the Iowa
City area who have HIV/AIDS.
5. Develop programs and apply for grants to provide
services to address the assessed needs of Iowa City
individuals who have HIV/AIDS,
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#13 "Ust Goals of this Project" page 3 ICARE
To:
1. Hire a Housing Coordinator to work at ICARE half-time. ,
2. The Housing Coordinator will conduct a six.fold needs
assessment survey to determine the magnitude of need
for:
"'1
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housing for low to moderate income persons with
HIV/AIDS in the Iowa City area;
I
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in-house medical assistance in a housing facility
for persons with HIV/AIDS in the Iowa City Area;
services to help individuals with HIV/AIDS avoid
institutional care as long as possible;
.
:-;
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.
transient housing needs of persons with HIV/AIDS
coming to University of Iowa Hospitals and Clinics
for treatment.
I
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. housing needs for individuals with HIV/AIDS
moving to or returning to Iowa City to be close to
the health services providers located here.
".,
3. Make recommendations concerning development of
appropriate facilities and/or programs to address the
established needs.
~
4. Provide information that can be used in grant
applications for funds to cover the cost of housing and
in-house medical care and service needs for individuals
with low incomes living in as well as coming to the Iowa
City area who have HIV/AIDS.
5. Develop programs and apply for grants to provide
services to address the assessed needs of Iowa City
individuals who have HIV/AIDS.
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#14 "General Description of Activities:"
page 4
ICARE
Search: Deb Tiemens, Executive Director of ICARE and
members of the HIV Ad Hoc committee will advertise for, interview
and hire a one-half time Housing Coordinator for one year who is
qualified to design and implement a needs assessment quantifying
the magnitude of housing and in-house medical care and service
needs of low-income individuals in the Iowa City area who have
HIV/AIDS. The Housing Coordinator will be hired in advance so that
h~/she can start immediately upon allocation of funds.
Needs Assessment:The half-time Housing Coordinator will
develop, implement and analyze a survey of individuals who are
patients or clients of Family Practice, the Virology Clinic, ICARE,
CareMark and Mercy ~ome Health to determine the need for housing
and level of medical assistance needed for low-incom~ individuals
in the Iowa City area who have HIV/AIDS. She/he will then compare
available assisted housing and services already available with the
assessed need to determine the magnitude of unmet need in this
area.
,-
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In order to honor confidentiality needs of people with
HIV/AIDS, the following area agencies who offer services to our
population will help distribute the confidential survey: ICARE; Free
Medical Clinic; Family Practice, University of Iowa Hospital; the
Virology Clinic, University of Iowa Hospital; Hospice; and CareMark.
The development and implementation of the needs assessment
survey will take approximately 16 to 24 weeks.
Explore: The Housing Coordinator will then work with the
Executive Director, ICARE Board of Directors and the HIV Ad Hoc
Committee to explore development of programs that will address
and meet the assessed needs.
Develop: The Housing Coordinator, Executive Director and
Board of Directors will develop programs to address the needs most
urgently indicated by the survey. It is probable that a variety of
programs will be formulated to meet the wide range of needs of
individuals with HIV/AIDS. Depending on the assessed needs we will
work in conjunction with agencies such as the Greater Iowa City
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# 1 4 page 5
ICARE
Housing Fellowship and Life skills to develop programs.
Procurement: The Housing Coordinator will explore
procurement of grant funding in order to implement development of
further programs to meet the assessed needs as well as to support
continuation of the Housing Coordinator position.
Time Line: The Housing Coordinator will be hired
for a one year period in advance to begin immediately upon receipt of
funding. Development and implementation of the survey will take
sixteen to twenty-four weeks, The remaining twenty-eight to
thirty-four weeks will be used for program development and grant
writing.
Evaluation: Martin Tracy, Director, School of Social Work
and Cheryl Contant, Professor, Department of Urban and Regional
Planning will evaluate the survey before it is sent to the target
population. Deb Tiemens, Executive Director of ICARE will act as
supervisor to the Housing Coordinator and will periodically evaluate
her/his performance to be sure that the time line is being adhered
to.
Future Funding: The results of the needs assessment
will directly effect which agencies will be sought for grant funding.
For example, if housing needs are to be addressed Community
Development Block Grant funding will be sought. Other possible
sources for funding include, but are not limited to, Housing
Opportunities for Persons With AIDS, Chicago Resource Center and
Design Industries Foundation For AIDS.
Service Needs: ICARE is the only organization in Iowa
City which specifically addresses the needs of' individuals with
HIV/AIDS. Determining the variety of needs encountered by
individuals with HIV/AIDS and developing programs do address those
needs is central to ICARE's mission, Therefore it is most
appropriate that ICARE be the organization to carry out this project.
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18.
19.
20.
21.
PART IV
PROJECTS NOT RECOMMENDED
FOR CDBG FUNDING
Iowa City Press-Citizen Building Acquisition
Horace Mann PTO - Barrier-Free Playground
City of Iowa City - Neighborhood Improvements
Youth Homes - Family, Youth and Children's Services Center
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. CITY OF IOWA CITY
(V
COMMUNITY DEVELOPMENT BLOCK GA,
FUNDING REQUEST
:,
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Revised pursuant to CCN meeting 24 February 1993.
I:
- i 1.
Name of Project:
2a. Amount of COBG Funds Requested $ 310,OOO.
b. Loan and/or Grant
$ 0 $ 310,000.
-'-
THE CITIZEN BUILDING
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3
1 .
Name of Applicant/Organization
Robert P. Burns, General Partner
The Citizen Building Limited Partnership
4. Contact Person and Phone Number
Robert P. Burns
(319) 338-7600
FAX (319) 337-2430
6. Time Period of Proposed Project
From: To:
June IS, 1993
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"I 5, Address of Applicant
1The Citizen Building Limited Partners hi
j" 1328 E. Washington St.. Suite 201
P.O. Box 1226
, Iowa City, Iowa 52244
,
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September 15, 1993
7.
Location of Proposed Project:
319 East Washington Street
Iowa City, Iowa 52240
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8. Check National Objective Being Met:
9. Type of Activity
(Check all that apply)
_Area (neighborhood benefit)
_Limited Clientele
.2!..Housing activity'
Job creation/retention
10. List other groups or organizations that were asked to contribute to or fund this project:
JL Low.Mod Income Benefit
JL Prevention of Slum and Blight
_ Urgent Need
Iowa Department of Economic Development
Iowa Finance Authority
City of Iowa City
-,11, List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdownl
] , Source of Funds Type Status
In. Kind and/or Cash Anticipated Committed
J 1. CDBG through City of Iowa City 0 @ lID 0
2. Federal HOME Program through Iowa 0 ~ lID 0
] Department of Economic Development 0 ~ 0 lEI
3, Iowa Finance Authority
4, Private Equity 0 Iii1 Iii1 0
-, 5, Local Lender 0 Iii1 lID 0
6. City of Iowa City 0 !Xl lID 0
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12, Why is this project needed?
project need: The Iowa City Comprehensive Housing Affordability Strategy (CRAS)
identifies the priority 'for additional rental housing, especially small units consisti~
of one bedroom apartments. Priority 1 of the City's CRAS is to "expand and maintain tl
affordable rental housing stock and expand rental assistance." The CRAS S - year resul:.
are to construct at least ISO units of rental housing, to expand the availability of
efficiency apartments and to expand the availability of handicapped - adapted rental -
units. , r
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-1L Check il continued on
additional pagels)
I,
13. List Goal(s) of this Project:
1. Provide small unit apartments
other special need residents.
2. Preserve architecturally historical building in downtown Iowa City.
.~
for very low and low income elderly, handicapped and ,
"
3. Gain control in a location where sites are not often for sale or available. '"
4. To provide affordable housing which conforms to the local CRAS plan.
14, General Description of Activities: IRefer to Instructions #14 for required information)
List major activities of the project Ihow do these activities address your goals listed in #1371.
1. COBG Funds
a. Acquisition of property (real estate and building)
b. Rehabilitation of 1937 building exterior.
I.
2. NON-COBG Funds
a. Rehabilitation of existing 1937 building into eighteen
for elderly and handicapped persons.
b. Operation and management of apartments for low and moderate income
rents not to exceed federal HOME program regulations (24CFR92.252)
federal low income housing tax credit.
(lB) one bedroom apartmenj
1-
residents wi tb.,
and Section 4:
\-,
c. Construction of a multi-story addition of 4B one bedroom apartments will be
delayed.
d. Proposed mixed-use occupancies will be abandoned in favor of rehabilitation of the
1937 building i,rlto ap~rtments. "
Project Implementation: al uetailea Information regarding elements and time schedule; bl steps taken to assure :
that this project Is financialiy feasible and meets Federal, State, and local codes; cl personnel involved in carrying".
out the project and related experience with program and project implementation; dl amount of volunteer and
agency staff time needed to carry out the projectl.
a) Time Schedule
June 15, 1993 - Approval of all funding commitments.
Sept. 15, 1993 - Complete acquisition of property.
Sept. 30, 1993 - Start construction.
August 1, 1994 - Complete construction; start rent-up.
Oct. I, 1995 - Complete rent-up.
I'.'
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b) Financial Feasibility
COBG funds may be committed contingent upon commitment of private financing and
funding from HOME program.
c)
Personnel Involved
Robert P. Burns, architect/developer has designed, financed, constructed,
operated and managed Iowa low income housing projects as follows:
...L Check if continued on
additional pagels)
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Effect on receiving other funding if CDBG funds are not allocated,
If CDBG funds are not allocated, additional funds must be requested from thp. HOME
program.
f6.
Effect on program if CDBG funds are not allocated.
The building will deteriorate even more, forcing the current owner to sellout of
desperation. Two other local developers have offered to purchase the building for
demolition. The building and site would be lost forever for low income housing.
1
1, 17. WiiI the project/program continue aher the CDBG funds end?
Yes...!.- No_ III Yes, what sources of funding do you propose to use?)
i Project will be self funding through rental income from tenants.
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BUDGET BREAKDOWN
CDBG FUNDS OTHER FUNDS
$ 0 $ 0
0 0
0 Included below
0 Included below
0 0
0 0
~
EXPENSE CATEGORY
Equipment/Supplies
I Project Materials
Professional Services
: Contracted Improvements
T Administrative Costs:
,-, CDBG Staff
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'Acquisition Real Estate
Services by the Agency
LIST SOURCE OF OTHER FUNDS
$NA
NA
NA
NA
Other Costs IListl
150,OOO 400,000
20,000 0
140,000 0
0 15,000
0 430,000
0 500,000
0 100%/10 years
Demoli tion 1968 Building
-, ,Rehab. 1937 Bldg. Exterior
. ,Economic Feasibility Study
)Remodeling for Apartments
"Remodeling for Apartments
!property tax abatement
TOTALS
$
310,000
$ 1,345,000
,..a" c:"
HOME grant IDEO
Iowa Finance Authority HAF
Owner cash
Permanent mortgage loan
city of Iowa City
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Page 1 - #12. "Why is this project needed?"
Because the housing will be occupied by very low and low income residents, it
is essential that it be located close to social services. The senior center
is located directly across the street from the proposed project site. The
site is only two blocks from the City mass transportation hub. A community
mental health center and recreation building are only a few blocks away. The
public library is one-half block away. The University of Iowa main campus is
within two blocks of the site.
, ,
The close proximity of the site to these services in a downtown location leads
to one of the main reasons why CDBG funds are needed to fund this project.
The site is located in a high cost area both for construction and land costs.
To keep rents affordable to very low and low income people, it is necessary to
provide subsidized financing. The site has been for sale nearly two years and
during that time has come close to being sold for demolition and construction
of high rise student housing which traditionally has not been affordable to
low income people nor available to tenants with vouchers seeking affordable
housing.
An opportunity does not present itself very often to acquire a site in the
downtown area adjacent to the senior center. This site is located in an area
of town where land prices are the highest in Iowa City. The project would not
be feasible without subsidized dollars.
, '
Project rents will be limited to the fair market rent (FMR) for a one bedroom
apartment as a requirement of the federal HOME program. Net operating income
is not sufficient to amortize the debt required to build this project without
subsidized financing. There is no single source of financing available to
subsidize this project. Multiple sources of financing are required with each
one dependent upon the other.
""
Providing CDBG funds for this project would also prsserve an existing building
important to the architsctura1 history of Iowa City. The Press Citizen
building was constructed in 1937 and provides a unique history well documented
and worthy of preservation. The developer has committed to preserving these
important historical features through a restrictive deed covenant in the offer
to purchase.
Robert P. Burns, developer of the project, has the experience of successful
implementation of other low income housing developments in Iowa and Iowa City.
His experience includes design, financing from private, local, state and
federal sources, construction supervision, operation and management.
,
-
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.-
Burns has completed all financing for a forty-eight unit low income family
housing project in Iowa City and construction is seventy-five percent
completed. It is the first low income housing constructed in Iowa City since
1985.
,
,-
Page 1 - #14. "General Description of Activities: Project Implementation"
c) Personnel Involved
ten placed in service, three under construction, and four under
development, other than this project.
National Managsment Corporation specialize in managing low income
housing under federal, state and local programs.
d) Volunteer Time
None.
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Supplemental Information
CDBG Application 1993
The citizen Building
319 E. Washington st.
Iowa city, Iowa
February 24, 1993
COST COST PER APT.
Acquisition of real estate $ 550,000 $30,556
Demolition of 1968 building 20,000 l,lll
Rehab. 1937 building exterior 140,OOO 7,778
Economic Feasibility Study l5,OOO 833
Remodeling for apartments 930.000 51. 667
$l,655,OOO $9l,945
Cost per square foot for remodeling of apartments:
$930,000 @ l8,410 Sq. Ft. = $50.52 per Sq. Ft.
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~TY OF IOWA CITY
, Rec)~ "2-/1~!9]
1/4/92
COMMUNITY OEVELOPMENT BLOCK GRANT
FUNOING REQUEST
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536.100
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,1. Name of Project:
Partners In Play and Ed~cation
Horace Mann School
2a. Amount of COBG Funds Requested ,$
b. ~oan and/or $ G, 536,100
Name of Applicant/Organization
Horace Mann ElemenlaIy School
Parent Teacher Organization (?TO)
4. Contact Person and Phone Number
Stephanae Bock, President
Phone: 354-4582/339.6856
Address of Applicant
6. Time Period of Proposed Project
From: To:
From: 5/1m To: 11/1/93
Horace Mann Elemenlaly School
521 N. Dodge Street
Iowa City, Iowa 52245
7.
Location of Proposed Project:
Horace Mann Elemenlaly School Playground
and Nonh Market Square Park
Check National Objective Being Met:
II Low-Mod Income Benefit
_ Prevention of Slum and Blight
_ Urgent Need
9. Type of Activity
(Check all that apply)
\I Area (neighborhood benefit)
-Umited Clientele
-Housing activity
-Job creation/retention
List other groups or organizations that were asked to contribute to or fund this project:
Horace Mann Before and After School Program
Iowa City Community School District
Iowa City Recreation Deparunent
The committte also applied to the Roy], Carver Fund,
but received no funds.
Iowa City Community School District Foundation
Nonhside Neighborhood Association
Horace Mann Parent Teacher Organization
Hills Bank & Trust Co.
Ust the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdown I
Source of Funds Type Status
In-Kind and/or Cash Anticipated Committed
1. ICCSD Foundation 0 Ill! 0 0
2. Nonhside Neighborhood Assn. 0 Ill! IilJ 0
3. Mann J>l'O 0 ~ 0 ~
4. Hills Bank 0 181 0 ~
5, Mann BASP 0 181 0 IllI
6 ICCSD Physical Plant ,gj 0 0 fJ
IC Recreation Dept.
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12. Why Is this project needed?
The project is needed:
1) to construct a playground facility which will provide the opponunity for creative play and'learning activities
for low and moderate income children in the Horoce Mann School area, '
2) to provide an imegrated, accessible, barrier.free play and learning are for Horace Mann studenlS neighborhood
children and others with disabilities, and '
3) to promote community pride and collaboration through the planning and construction of a neighborhood.based
play environmenL
.; Check il continued on
additional pagelsl
13. Ust Goalls) of this Project:
I) To implement and construct a neighborhood play area, in conjunction with the Leathel1 An:hileCtural fInO and
many neighborhood and community volunteers, building a sense of community and neighborhood pride and
accelerating positive development in the northside.
2) To integrate school grounds with the adjacent park; in this way, the project will provide an exciting and
stimulati,ng focal point for children, families and individuals from the school. the neighborhood and the
communny.
3) To create a plaY/learning environment that is barrier.cree,accessible and engaging to people of all ages and
abilities that complies with all applicable standards regarding safety and accessibility.
14, General Descrip~on of Actlvltiesi IReler to Instructions #14 for required informationl
Ust major actlvi~es of tho project (how do these activities address your goals listed in #13?1.
Our project address the goals in the following ways:
1) In conjunction with the Leathel1 Corp., community volunteers including leachers, p8IIlnlS, studenlS and
neighbors, will design and build a play environment; creating and nunuring a positive sense of community. (see
attachment, The Perfect Plamound)
2) The design takes "learning outdoors" by means of an amphitheater,a butterfly garden and the play structure
itself. The structure will have a diversity of activities that will engage users in physical ~d imaginative play,
enhancing learning and creativity, The equipment will be barrier.free through appropnate use of ramp and
surface material that allow easy access to all using the play area.
3) The design converts an unsightly and unusable pan of the park/school yard into an allractive focus of a more
integrated space. This, in turn, will enhance the value of the current features of the park and playground as
stimuli for creative physical play and learning activities,
Project Implementation: al Detailed Information ragardlng elements and ~me schedule: bl steps taken to assuri
that this project Is financially feasible and meets Federal, State, and local codes: cl personnel Involved In carryir.,:
out the project and related experience with program and project implementa~on: dl amount of volunteer and
agency staff time needed to carry out the project),
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- additional page(sl
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Question 12 (continued)
Horace Mann School is located at 521 N. Dodge SI, in a neighborhood where 79% of the
residents are identified as low-moderate income by the City of Iowa City. The Mann playground
area and the adjacent N. Market Square Park provide the primary play area for neighborhood
children. In addition to neighborhood children, the park is used by many other children who are
bused to Mann school. In total, over 300 children attend Mann, and of these children, 43% are
considered low income by the school district because they qualify for the free/reduced lunch
program.
Mann is also home to an Early Childhood Special Education (ECSE) classroom, whose
students require an accessible, barrier-free play area, Most of the existing playground equipment
on school grounds and in the park does not provide adequate accessibility to these children and
others with disabilities who live in the neighborhood.
There are two existing play slructures at Mann, neither of which provide barrier-free access,
adequate "fall-zone" or "encroachment zone" clearance or proper surface beneath. In addition,
most of the remaining playground area is surfaced in asphalt, which is not recommended (see
"Handbook for Public Playground Safety", published by the U.S. Consumer Product Safety
Commission). The existing playground Slructures do not provide for an adequate variety of play
activities considering the wide ranges in age and ability of children currently attending Mann.
The project includes plans to relocate the existing swingset and to remove the existing asphalt
surface and replace it with sand, pea gravel and/or "fibar" surface material. Wooden, concrete or
rubber ramps and/or runways will be incorporated where n'ecessary to provide wheelchair access.
Designed by the children themselves, the project will provide a wide spectrum of play/learning
activities for children of varying age and ability.
During certain times of the year, during periods of wet weather, Mann students are restricted
from N. Market Square Park due to a large muddy area between the playground and the park.
When access to the park is pennitted, supervision of children is difficult due to the "split" nature
of the play area. The conslruction of a play facility in close proximity to the existing playground
slructures will aid supervision. Relocation of an existing stonn drain and conslruction of needed
walkways would improve access to the park from the playground.
The Horace Mann Parent-Teacher Organization (PTO) can best coordinate the proposed
project for the following reasons:
1) The Mann PTO has taken an active interest in playground improvements and erection of
play facilities in the past, providing for functions such as fund-raising, procurement of
equipment and coordination between various groups and organizations (e,g. the City of
Iowa City, Project Green, the Northside Neighborhood Association and the Iowa City
Community School District).
2) Fund-raising for the project began some time ago; the Mann PTO has raised over $11,000
in cash and has secure commitments for in-kind support valued at $4,850. Other cash and
in-kind donations are anticipated if CDBa funding is received. The project will be unable
to proceed without funding from CDBG.
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Question 12 (continued)
3) The proposed project consists of a community built Structure utilizing volunteer
construction labor. A well-tested and successful approach to the design and construction
of the playground Structure will be provided and facilitated by a professional consultant,
Robert S. Leathers and Associates. Architects, P.C. The PTO, with its links to the school
!he children, neighborhood groups and the community-at-large, is in a uniquely
advantageous position to provide the volunteer input and resource required for this type
of community-built project.
4) The project is intended for use not only as a play area, but as a learning area. Through
incorporation of elements such as an amphitheater and a butterfly garden, the PTO hopes
to foster not only creative and inquisitive play, but also the use of the facility by staff and
students as an extended area for teaching and learning. The PTO has a strong and
appropriate interest in the educational aspect of the project.
5) The Horace Mann PTO members are residents of the neighborhood and have a strong
desire to assure that the playground continues to serve not only Mann students but all of
the residents of the neighborhood. The Northside Neighborhood Association, the City of
Iowa City and the ICCSO administration have expressed strong support for both the ~
project and the PTO's capacity for completing it (see attached letters of support).
Without money from COBG this project cannot be completed in the foreseeable future. The
new Structure would accommodate school and neighborhood children of varying ages and'
abilities. The Project itself would provide a focus for neighborhood pride and cooperative
activity. No future CDBG funding is contemplated for this project; the project does establish a
reserve fund for the purpose of safety inspections and maintenance. Any additional maintenance
cost will be borne by the PTO.
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Question 14 (continued)
Project Implementation:
a) Detailed information regarding elements and time schedule:
b) steps taken to assure that this project is financially feasible and meets Federal, State, and
local codes;
c) per~on~el involved in carrying out the project and related experience with program and
project Implemental1on;
d) amount of volunteer and agency staff time needed to carry out the project.
May I, 1993
. Receive notification of funding
. Contact in-kind and contracted services to schedule construction details (City of Iowa City,
ICCSD Physical Plant)
. Secure Leathers firm to coordinate community organization, Design Day and "kick-ofr'
plans
May 28, 1993
. Design Day at Horace Mann; the official "kick-ofr' where students, teachers, parents and
community members meet to brainstorm and gather ideas for the play area
. Evening community meeting presentation of the day's design
. Establish a p~l of volunteers responsible for playground construction and landscaping
July 1,1993
. Receive funding from City of Iowa City, CDBG
Sept.I-Oct.l5,1993
. Procure necessary materials and receive equipment
. Acquire perennial plants and trees
. Prepare site for construction
. Encourage community support through media coverage and neighborhood involvement
Oct. 15-20,1993
. CONSTRUCTION of the play site with the Leathers "designer" facilitating approximately
300-400 community volunteers
. Complete landscaping and surface area
The "Partners in Play and Education" planning committee is currently comprised of school
representatives, the City of Iowa City Parks and Recreation director, members of the Northside
Neighborhood Association, the Mann Before and After School Program and Mann PTO. As
plans advance, the committee will expand to maximize community involvement in the project.
Apart from the committee, over 1,000 volunteer hours are needed to complete the project.
The planning committee has met with all community representatives needed to see the project
through to fruition. Members will continue to meet with other groups interested in participating
in the project, The city and the school district have agreed to prepare the site for construction,
Contracted services in the proposal include:
. the removal of asphalt
. the relocation of a swing set to provide space for a new structure
. the excavation and reconstruction of a storm drain the construction of sidewalks
(see attachment, Horace Mann Existing Playground and Proposed Playground)
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Question 14 (continued)
The Robert S. Leathers and Associates, Architects PC, will develop final plans from "Design
Day" and coordinate conslruction day. The PTO will assure that all federal procurement
standards for labor, materials, supplies and services are met where appropriate" including open
and free competition for the project, utilization of small and minority businesses, and compliance
with Fair Labor Standards Acts.
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15. Effect on receiving other funding it CDBO funds are not allocated.
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Olher funding is not specifically contingent upon CDBG funding, However, olher fWlds alone will not be sufficient
10 undenake or complete Ihe project. If CDBG funds are not received, the program cannot proceed.
,16. Effect on program if CDBO funds are not allocated.
IT CDBa funds are not rw:ived, Ihe "Partners in Play and Education" project will not occur.
17. Will the project/program continue after tho CDBO funds end?
YesL No_ lit Yes. what sources ot funding do you propose to use71
Funding is needed 10 complele Ihe planning, organization and construction of the projec~ which will be achieved in
1993: Iherefore, continued CDBa funding is not contemplated, Required maintenance of Ihe projcct will be
assumed by the ICCSD and the Mann PTO. The benefi~ of the project will endure for a long time. anracting various
users frQm community groups to elderly to children, On.going teacher directed.instruction will bring learning-
centered activities inlO Ihe outdoors,
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BUDGET BREAKDOWN
'>1 EXPENSe CATEGORY
II
I '. Equipment/Supplies
,., Project Materials
:J Professional Services
COBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
$ 28,200 $ 1,200 $anticipated in-kind
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0 10,000
0 6,500
-, Contracted Improvements
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Administrative COSIS:
CDBG Staff
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Other Costs IListl
Mai ntenance Reserve
750
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$ 36,100
$ 24.100
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[I CITY OF IOWA CITY
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COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
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1. Name of Project:
~ Iowa City Neighborhood
1,[ Improvement Grant
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Name of Applicant/Organization
City of Iowa City
Office of Neighborhood Services
4. Contact Person and Phone Number
Marcia Klingaman - 356-5237
Ust other groups or organizations that were asked to contribute to or fund this project:
NONE
i 5, Address of Applicant 6. Time Period of Proposed Project
,
i From: 7/1/93To: 6/30/94
I -, 410 E. I~ashington
, Iowa City, I 0\'1 a 52240
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(Check all that apply)
1 X Low-Mod Income Benefit LArea (neighborhood benefitl
...x Prevention of Slum and Blight Limited Clientele
.J _ Urgent Need _Housing activity
Job creation/retention
2a. Amount of CDBG Funds Requested $ 10 I 000
b. Loan and/or Grant
$ $ 10 I 000
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List the names of the sources of funds that will be used for this project: (detail amounts on page 3 under Budget
Breakdown)
Source of Funds Type Status
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In-Kind and/or Cash
1. City. of IO\'la City-CDBG MonitorirfijX 0
Office of Neigh,borhood Services
2. . 0 0
3. 0 0
4. 0 0
5. 0 0
6. 0 0
Anticipated
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12. Why Is this project needed7
SEE AITACHED
13. List Goalls) of this Project:
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14. General Description of Activities: IRefer to Instructions #14 for required information)
List major activities of the project (how do these activities address your goals listed in #137).
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agency staff time needed to carry out the project).
SEE AITACHED
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...-, 121. Why Is this project needed?
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Neighborhoods are taking a greater responsibility in their future through their participation in
neighborhood associations by keeping informed about issues that may be of interest to them
as well as planning for their future through the Neighborhood Plan process. This process
allows for neighborhoods to examine their social. economic and physical needs and determine
how these needs can most effectively be addressed. The ability to determine their future is
often contingent on the funding availability and sources necessary to make those physical
improvements to their neighborhood. The ability of neighborhood associations to control or
encourage financial commitments for neighborhood projects extends their ability to control
their future.
To provide COSG funding to Neighborhood Associations for local projects through the Office
of Neighborhood S,ervices at this time will encourage familiarity with the COSG process;
providing the incentive for neighborhood associations to directly apply for COSG funds in the
future.
13). List Goals of this Project:
.Provide financial incentive to neighborhood associations to prioritize those improvements that
they have determined to be important for the future of their neighborhood.
.Provide seed money for other grantnoan proposals neighborhoods may develop for
improvement projects.
.Encourage the fund raising and grant writing activities of the Neighborhood Associations by
requiring matching funds be coordinated with use of COSG funds.
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141. List Major Activities of the Project
Neighborhood Associations will apply to the Office of Neighborhood Services in a manner very
similar to the COSG application process, requesting funding, on a competitive basis, for
neighborhood improvement projects.
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Neighborhood improvement projects that have been expressed as important by the
Neighborhood Associations may include but are not limited to:
Parkland acquisition or improvement projects such as installation of playground
equipment, picnic facilities, landscaping, signage, plantings, acquisition of parkland or
demolition of buildings on parkland, etc.
Public improvement projects such as installation of sidewalks were none exist or where
property owners are income eligible, installation of curb ramps at intersection or
improvements to the sanitary or storm sewer facilities.
Assisting neighbors in maintaining, identifying and preserving their neighborhoods
through neighborhood " clean up" days, tree replacement programs, alley
improvements, neighborhood signage, neighborhood center development, etc.
Project Implementation
May 1, 1993. Notification to Neighborhood Associations that preliminary approval has
been received by City Council for COSG funding. Grant packages to be made available
to Neighborhoods.
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July 2, 1993 . Deadline to accept applications from Neighborhood Associations.
July 16, 1993 . Complete staff review of applications and notify fund recipients.
June 30, 1993 . Complete expenditure of funds by neighborhoods.
The entire administration of this portion of COSG funding will be administered and
monitored through the Office of Neighborhood Services. The Neighborhood Services
coordinator, as previously employed in the COSG division, is very familiar with all of
the federal, state and local codes that regulate such programs. The Neighborhoods will
receive continual supervision during the projects. CDSG staff monitoring will be kept
to a minimum.
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EXPENSE CATEGORY
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I 15. Effect on receiving other funding if CDBG funds are not allocated.
The availability of funding from other grant or loan programs may be restricted as the
F" neighborhoods will not have available that seed money or matching funds to ensure the
i i availability of the other funds.
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16. Effect on program if CDSG funds are not allocated.
As the Neighborhood Improvement grant program is new and is only as an addition to the
-I services already provided through the Office of Neighborhood Services, there wouid be no
significant effect on the Neighborhood Association program.
, 17. Will the project/program continue after the CDSG funds end?
Yes_ No_ (If Yes, what sources of funding do you propose to use?)
The Office of Naighborhood Services will continua to operata after the CDSG program ends.
This extension of the services provided through this office will end without the COSG funds.
BUDGET BREAKDOWN
CDBG FUNDS
OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
$
$
10,000
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TOTALS
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n CITY OF IOWA CITY
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COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING REQUEST
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, 1. Name of Prolect:
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FAMILY SERVICES CENTER
2a. Amount of CDBG Funds Requested $ R? ~nn
b. Loan and/or Grant '
$ 32,500 $ 50,000
4. Contact Person and Phone Number
WILLIAM MCCARTY
337-4523
6. Time Period of Proposed Project
From: To:
7/1/93
4/1/94
7. Location of Proposed Project:
402 S. LINN ST.
IOWA CITY
9. Type of Activity
(Check all that apply)
Area (neighborhood benefitl
rUmited Clientele
-Housing activity
-Job creatlon/retentlon
Ust other groups or organizations that were asked to contribute to or fund this project:
..x.. Low.Mod Income Benefit
Prevention of Slum and Blight
= Urgent Need
YOUTH SERVICES FOUNDATION
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List the names of the sources of funds that ~i11 be used for this project: (detail amounts on page 3 under Budget
Breakdownl .. ",'
Source of Funds '7: ,Ii: :rype Status
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In.Kind and/or Cash Anticipated Committed
1. YOUTH HOMES cXl 0 0 IXI
2. 0 0 0 0
3. 0 0 0 0
4. 0 0 0 0
5, 0 0 0 0
6. 0 0 0 0
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12. Why Is this project needed7
SEE ATTACHMENT 12
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13. List Goal(s) of this Project:
1. TO DEVELOP A "FAMILY SERVICES CENTER" WHICH PROVIDES SINGLE SITE ACCESS TO SERVICES FOR
TROUBLED CHILDREN, YOUTH, AND FAMILIES. '
2. TO EXPAND PROGRAMMING SPACE TO ADEQUATELY MEET CURRENT AND FUTURE NEEDS.
14. General Description of Activities: IRefer to Instructions #14 for required informationl
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List major activities of the project Ihow do these activities address your goals listed in #137).
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SEE ATTACHMENT 14
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Project Implementation: al Detailed :tnformatlon regarding elements and time scheduie; bl steps taken to assure..
that this project Is financially feaslb'lli'and meets Federal. State" and local codes; cl personnel involved In carryin:
out the project and related experience with program and project'Jrriplementatlon; dl amount of volunteer and ~
agency staff time needed to carry out the projectl. '"
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; : 15. Effect on receiving other funding if CDBG funds are not allocated.
ND OTHER FUNOS ARE COMITTEO TO THE PROJECT YET. WE HOPE TO GET OTHERS TO OFFER TO "MATCH"
CoBG FUNDING.
16. Effect on program if CDBG funds are not allocated.
CoBG IS OUR "CORNERSTONE" FUNDING SOURCE. MEANINGFUL PLANNING AND DESIGN WORK CANNOT BEGIN
WITHOUT CoBG FUNDS.
17. Will the project/program continue after the CDBG funds end?
Yes-L- No_ (If Yes, what sources of funding do you propose to use?1
ONGOING BUILDING OPERATIONAL COSTS WILL BE COVERED BY CLIENT SERVICE FEES AND BY RENT, IF
OTHER AGENCIES CHOOSE TO CO-LOCATE. CLIENT SERVICE FEES WILL BE GRANTS, PRIVATE PAY, CITY,
COUNTY, UNITED WAY, AND DHS PURCHASE OF SERVICE.
18.
BUDGET BREAKDOWN
CDBG FUNDS OTHER FUNDS
LIST SOURCE OF OTHER FUNDS
$
~
EXPENSE CATEGORY
Equipment/Supplies
Project Materials
Professional Services
Contracted'lmprovements
Administrative Costs:
CDBG Staff
Services by the Agency
Other Costs {L1stl
PROJECT MANAGEMENT & ,
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Youth Homes Inc. 1993 CDBG Grant Proposal
12. Why is this project needed?
Youth Homes Inc. provides a variety of services to children, youth, and families. These services
include emergency shelter care, special needs day care, residential treatment, family counselling,
and independent living and transitional housing for the homeless. Our primary target population
is children and youth who have been abused, neglected, exploited; have run away or are
homeless; and/or have emotional, behaviornl or family problems of such severity that they have
been removed from their homes or are at risk for removal if such problems are not remediated.
Although we have some private pay clients, the vast majority of our clients are referred by the
Department of Human Services or Juvenile Court Services.
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In recent years, Youth Homes has shouldered an increasingly larger portion of the responsibility
for serving Johnson County's troubled children, youth, and families. During F. Y. 1987-88941
units of service were provided to local residents, compared with 10,397 in F. Y. 1991-92 and an
estimated 12,000 units during the current fiscal year. (A unit of service may be an hour of
counselling, or a full day of residential care, or an hour, 1/2 day, or full day of day care,
depending upon the program.) As might be expected, our facilities have not kept pace with the
rapid growth of our services. The agency currently operates 7 program sites, 4 of which are
owned and three leased. We also lease 10 scattered site apartments. This proliferation of service
sites, while it has some advantages, has become a programatic and economic liability.
Furthermore, beginning wilh the current fiscal year, the Department of Human Services has made :
a policy decision that far more of our clients are to be served in their family homes and as a
family unit, and fewer children are to be served out of their homes. Youth Homes is in the
process of restructuring our programs and facilities to meet this changing policy direction, and
to better and more economicly serve our clients.
Our proposal is to remodel and construct an addition to 402 S. Linn to enable us to convert illo,
a "Family Services Center". The goals would be to have a single location for accessing all of
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Youth Homes family based services, and perhaps those of other agencies as well, and to expand
programming space to meet current and future needs. Included would be:
*Intake and Administrative offices for all Youth Homes programs (750 sq. ft,)
*Counselling space for group, individual, and family counselling (850 sq. fl.)
*Multi-purpose program space for day treatment, recreation, educational classes,
staff and volunteer training, etc. (4500 sq. ft.)
If funding and space permit, we would like to include:
*Space for family services provided by other agencies.
* A reduced residential component of 5 to 10 beds.
Our proposal is to fund and develop this project over two years. The 1st year will be devoted
to development of plans and drawings, acquisition of necessary permits and approvals, and
preliminary site work. The second year will see completion of the project and occupancy of the
entire building. $82,500 in CDBG funding is requested for the 1st year and an equal amount
may be requested for the 2nd year. Youth Homes will provide at least 50% match in both the
1st and 2nd years. Match will be in the form of staff and volunteer time, as well as cash grants
and contributions.
The property at 402 S. Linn 51. was purchased and rehabilitated by Youth Homes Inc., with the
help of CDBG funds during F. Y. 1988-89. Since that time the property has served as a group
home for adolescent girls with emotional and behavioral problems.
There has been significant neighborhood development since our purchase of the Linn Street
property. Large apartment buildings have been built directly east and south of our property and
the Catholic school across the street has been torn down. Another large residential/commercial
building is now under construction in the block north of us. The city iniliated a plan for the area
known as the Near Southside Neighborhood Redevelopment Plan which encouraged further
development by making certain changes in zoning requirements. Our proposal will be consistent
with Department of Planning and Community Development regulations for the PRM zone in
which our building is located.
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The project director is William McCarty, MSW, LSW, ACSW, Executive Director
of Youth Homes Inc. Mr. McCarty has 23 years of experience in children's,
youth, and family services, including 18 as a CEO and 6 1/2 years with
Youth Homes. Mr. McCarty has written and administered numerous grants and
contracts, including two previous Iowa City CDBG grants. He has also overseen
three new construction projects and five housing rehabilitation projects, including
the four homes owned by Youth Homes, here in Iowa City.
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Yvonne Wernimont, M.A., Associate Director of Youth Homes Inc., has over 18
years of experience with human services in Iowa City, including 6 with Youth
Homes. She has extensive programmatic experience with a variety of human
services, serving several different client populations.
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d. Amount of Volunteer and Staff Time
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This project will be overseen by one or more committees of Youth Homes' Board
of Directors. In addition, it is anticipated that the Board will be extensively
involved in fund raising for the project. It is estimated that the Board will
contribute at least 400 hours annually in project oversight and at least 600 hours
in fund raising. It is anticipated that about 40% of the Executive Director's and
Associate Director's time will be devoted to the project (at least 832 hours each
annually) .
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Successful completion of the project will enable Youth Homes Inc. to more
effectively and efficiently deliver needed human services to troubled children,
youth, and families. These are clients who are physically or sexually
abused, exploited, or neglected; are homeless or runaways; and/or have emotional,
behavioral or family problems of such severity that the family may not be able
to stay together if the problems are not remediated. Services will be improved by
providing one central location for accessing all family services and by expanding'
programming space to meet current and future needs.
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b. FmanciaVFeasability and Code Compliance
It is unknown at this time what the project will cost. The estimated square footage
itemized in section 12 represents about 3500 square feet more than that which is
presently finished. If building costs are $60 per square foot, the total will be
$210,000. We estimate another $40,000 will be required to remodel existing
space. Youth Homes is committed to providing at least a 50% match to CDBG
funds, and it is possible, even likely, that substantially more than 50% will
ultimately be committed. At this early stage there is substantial flexibility
to adjust the size and scale of the project to coincide with available funds.
Private fund raising and public and private grants will be utilized. Youth
Homes will also consider a restructing of our own resources and indebtedness to
assure completion of the project.
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The fire marshall and city building and zoning officials will be consulted on an
ongoing basis, to assure compliance with all applicable codes. The Iowa
Department of Inspections and Appeals and Department of Human Services
licensing officials will be consulted where their regulations apply. CnBG staff
will be consulted re: Federal regulations. Youth Homes has a financial
management procedures which meet OMB A-1I0 requirements and an annual
audit which meets OMB A-128 requirements. The architect and building
contractor will be responsible, under terms of their contracts, to assure
compliance with all applicable building codes.
c. P~rsonnel and Experience
The project architect and engineer have yet to be selected for the project. They
will be accredited individuals from the Iowa City - Cedar Rapids area. They
will be selected on the basis of recommendations, interviews, and related
experience.
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This project is an outgrowth of Youth Homes' long range and facilities planning.
It will enable the agency to more effectively implement its mission and goals:
Mission Statement:
Youth Homes, Inc. provides quality community-based services to children, youth. and families
that:
*assure personal safety
*enhance self-esteem
*facilitate optimum family functioning
*assist individuals and families to acheive self-sufficiency
Youth Homes. Inc. respects individually and recognizes both traditional and non. traditional
family structures. Youth Homes. Inc. is committed to developing a healthy community
enviroment for children, youth. and families.
Agency Goals:
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A. To identify changing family needs
B. To provide efficient, quality services
C. To develop financial resources to fund agency services
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NOTICE OF PUBUC HEARINQ
The City of Iowa City herewith provides notice 01 public
.11earing to be held by the City Council on Tuesday, April 13,
1993, at 7:30 p.m" Civic Center Council Chambers, '10 E.
' Washington Slteet, Iowa City, IA 52240, to receive citizen
' comments on the City's draft non'housing Community
, Development Pbn for 1993.1998,
I' Persons interested in expressing lheir views concerning
I said plan, either verbally 01 in writing, will be given the
OPpOrtunity to be heard at the above'mentioned lime and
place, The draft Community Deveiopment Plan may be
viewed by the public at the Iowa City Public Ubrary, 123 5,
Unn St" or at the Dept. of Planning & Community
Development, Civic Center, 410 E. Washington St" during
I business hoUts, ,
1 MAli/AN K, KARR. CITY CLERK
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NOTICE OF PUBLIC HEARING
ON PROPOSAL TO LEASE CITY PROPERTY
TO WHOM IT MAY CONCERN:
You Ind lIeh ef you are hlrlby notllled thet the City
Council 01 the City 01 lewe City, lowe, hel heretofore
edopted and approved Rllolullon No, 93.-M..., propollno
1010188 Clty-owned proporty known IS Ihe Union BUI Depot,
loelted II 404 Eell ColleOI Streel, more partloularly
delorlbed 8I'lollowl:
The louth 70 leet 01 Lot 6 In Blook 43, end Ihe
louth 70 lilt 01 the well 10 leet of Lol 6 In Block
43 In lewa CllY, Jchnlon County, lowe, eocording
10 Ihe leeerded plallhareol,
by l888inO ..me to Grevhound Unel, 1ne, tor en InlUalterm
91 flvo YOl" lor an Inltlel rlntal 01 ",200,00 Plr month,
YOU .,6 MIner nollTleD mel e pUDlle nnl,"o on AID
prop08l1 will be held by the CllY Counoll 01 the City 01 Iowa
City, lowe, etlte raoulat mlatlno to be held e17:30 o'cloek
p,rn, on lhe 131h dlY 01 April, 1993, In the CllY Counoll
Chambere In the Civic Center, 410 E, Wethington Stleet,
lowe City, lowe, It which lime Ind pleee III pereonl
Interutad In I8ld meller will be given en opportunity to be
heerd, '
MARIAN K, KAAA, CITY CLERK
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NOTICE OF PUBLIC HEARING
Notice Is hereby given that the a public hearing will be herd
by the City Council of Iowa City, Iowa, at 7:30 p.m. on the
13th day of April 1993, In the Civic Center Council
Chambers, Iowa City, Iowa; at which hearing the Council will
~con~der the following items:
/' j:lAdopting the 1991 edition of the Uniform Building Code,
l3' as amended,
2. Adopting the 1991 edition of the Uniform Fire Code, as
amended,
3, Adopting the 1991 edition of the Uniform Mechanical
Code, as amended,
4. Adopting the 1991 edition of the Uniform Code for the
Abatement of Dangerous Buildings, as amended.
Copies of the proposed ordinances are on file for public
examination in the office of the City Clerk, Civic Center, Iowa
City, Iowa, Persons wishing to make their views known for
the Council consideration are encouraged to appear at the
above.mentioned time and place,
MARIAN K. KARR, CITY CLERK
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ORDINANCE NO,
AN ORDINANCE AMENDING CHAPTER 8. ARTICLE II, THE BUILDING CODE, BY ADOPTING
THE UNIFORM BUILDING CODE STANDARDS, 1991 EDITION AND THE 1991 EDITION OF
THE UNIFORM BUILDING CODE EDITED BY THE INTERNATIONAL CONFERENCE OF
BUILDING OFFICIALS. AND PROVIDING FOR CERTAIN AMENDMENTS THEREOF; TO
PROVIDE FOR THE PROTECTION OF THE HEALTH, WELFARE AND SAFETY OF THE
CITIZENS OF IOWA CITY, IOWA.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
SECTION 1, PURPOSE, The purpose of this ordinance Is to adopt the Uniform Building Code
Standards 1991 Edition, and the 1991 Edition of the Uniform Building Code as prepared and
edited by the International Conference of Building Officials; and to provide for certain amendments
. thereof; to provide for the protection of the health, welfare and safety of the citizens of Iowa City,
Iowa and provide for Its enforcement.
SECTION 2, Section 8-16 of the Code of Ordinances of the City of Iowa City, Iowa is hereby
repealed and the following new Section 8-16 Is enacted In lieu thereof,
Sec. 11-16. Adopted.
Subject to the following amendments the Uniform Building Code Standards 1991 Edition and
the 1991 Edition of the Uniform Building Code are hereby adopted and shall be known as the
Iowa City Building Code, or the Building Code, Interpretations of the Building Olficials shall
be guided by the UBC appllcatlonnnterpretation manual,
SECTION 3, Section 8-17 of the Code of Ordinances of the City of Iowa City, Iowa Is hereby
repealed and the following new section 8-17 is enacted in tieu thereof,
Sec. 11-17. Amendments.
The following sections of the 1991 Edition of the Uniform Building Code (UBe) are amended
to read as follows:
(1) Delete Section 301(b) and Insert In lieu thereof the following:
(b) Exempted work. A building permit shall not be required for the following:
1. One-story detached accessory buildings used as tool and storage sheds,
playhouses and similar uses, provided the floor area does not exceed one hundred
forty-four (144) square feet.
2, Fences not over six (6) feet high.
3. 011 derricks,
4, Movable cases, counters and partitions not over five (5) feet nine (9) inches high,
5, Retaining walls which are not over four (4) feet In height measured from the top of
the footing to the top of the wall unless the wall supports a surcharge or Impounds
flammable liquids,
6, Water tower supported dlrectiy upon grade If the capacity does not exceed five
thousand (5,000) gallons and lf the ratio of height-to-diameter or width does not
exceed 2:1,
7, Walks and driveways which do not extend over any basement or story below,
8, Painting, papering and similar finish work,
9, Temporary motion picture, television and theater sets and scenery,
10, Window awnings supported by an exterior wall of a Group R Division 3 and Group
M occupancies when projecting not more than fifty-four (54) inches.
11, Prefabricated swimming pools, accessory to a Group R Division 3 occupancy in '
which the pool walls are entirely above the adjacent grade if the capacity does not
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Ordinance No,
Page 2
exceed five thousand (5,000) gallons and is less than eighteen (la) inches in
depth,
12. Reapplication of shingles and siding of Group R Division 3 and Group M
occupancies if structural alterations are not required,
Unless otherwise exempted, separate plumbing, electrical and mechanical permits shall
be required for the above exempted items. Exemption from the permit requirements of
this code shall not be deemed to grant authorization for any work to be done In any
manner In violation of the provisions of this code or any other laws or ordinances of this
Jurisdiction.
(2) Add a new paragraph to the end of Section 303(d), Permits, Expiration; as follows:
For the purpose of this section, the building or work authorized shall be considered
suspended or abandoned If less than len percent (10%) of the total cost of all
construction, erecllon, alteration, enlargement, repair, demolition, or other work covered
by the permit is completed in anyone hundred eighty (180) day period after the Issuance
of the permit, or If all building or work is not completed within twenty four (24) months
of the date on which the permit was Issued.
(3) Add a new subsection (Q to Section 303 as follows:
(Q Demolition permits. The applicant for any demoiltion permit shall state on the
application the proposed disposal plans for all demolition materials. No demolition
permit shall be Issued until two (2) days after an application has been properly
flied,
(4) Delete subsection (b) and (c) of Section 304 and insert In lieu thereof the following:
(b) Permit fees, The fee for each permit shall be as set forth In the building permit fee
schedule as established by resolution of the City Council, The determination of
value or valuation under any of the provisions of this code shall be made by the
Building Official, The value to be used In computing the building permit and
building plan review fees shall be the total value of all construction work for which
the permit Is Issued, as well as all finish work, painting, roofing, site grading,
paving, landscaping, elevalors, fire extinguishing systems and other permanent
equipment.
(c) Pian review fees, When a plan or other data are required to be submitted by
Section 302(b) and the value of the proposed building or work exceeds $15,000,
a plan review fee shall be paid before the permit may be issued, Should the
project be abandoned and the permit not issued after the plan review has been
started, the plan review fee shall still be due and payable, The plan review fee
shall be as set forth by resolution 01 City Council,
(5) Delete exception to Section 30a(a) and insert in lieu thereof the following:
Exceptions: Group M Occupancies.
(a) Delete Table 3.A,
(7) Delete the definition of 'family' In Section 407 and insert In lieu thereof the following:
Family is an Individual or two (2) or more persons related by blood, marriage, adoption
or placement by governmental or social service agency, occupying a dwelling unit as a
single housekeeping organization, A family may also be two (2), and not more than two
(2), persons not related by blood, marriage or adoption,
(8) Delete the dellnitlon of 'guest' in Section 408 and Insert In lieu thereof the following:
Guest. An individual who shares a dwelling in a non-permanent status for not more than,
thirty (30) days,
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Ordinance No,
Page 3
(9) Delete the definition of 'hotel' In Section 409 and insert in lieu thereof the following:
Hotel. A residential building licensed by the state and occupied and used principally as
a place of lodging for guests,
(10) Add a definition of 'rooming house' to Section 419 as follows:
Rooming House. Any dwelling or that part of any dwelling containing one (1) or more
rooming units in which space Is let by the owner or operator to four (4) or more roomers,
(11) Add a definition of 'truss' to Section 421 as follows:
Truss. Truss Is a pre-built and engineered component employing one or more triangles
In its construction or an approved design and engineering component that functions as
a structural support member.
(12) Amend the first sentence of Section 1201, Division I, to read as follows:
Division 1: Holels, apartment houses, congregate residences (each accommodating
more than ten (10) persons) and rOvmlng houses,
(13) Delete Section 1205(b) and insert In lieu thereof the following:
(b) Light. Guest rooms and habitable rooms within a dwelling unit or congregate
residence shall be provided with nalura/llght by means of exterior glazed openings
with an area not less than 1/8 the floor area of such rooms with a minimum of eight
(8) square feet.
Exceptions: 1. Kitchens need not be provided with natural light by means of exterior
glazed openings provided equivalent artificial light is provided,
2. In basements of Division 3 occupancies constructed prior to the
adoption of the 1988 edlUon of the Uniform Building Code, natural light
need not be supplied to habitable rooms provided equivalent artificial
light is supplied and an escape or rescue window or door Is provided
In the basement in accordance with Section 1204, All sleeping rooms
shall contain an escape or rescue window or door within the room.
(14) Delete the first paragraph of Section 1205(c) and Insert In lieu thereof the following:
(c) Ventilation: Guest rooms and habitable rooms within a dwelling unit or
congregate residence shall be provided with natural ventilation by means of open
exterior openings within an area of not less than 1/25th of the floor area of such
room, and in no event less than four (4) square feet.
(15) Add two exceptions to Section 1207(a) as follows:
Exceptions: 1, Ceiling height in Division 3 occupancies may be reduced to six (6)
feet eight (8) Inches for main support beams and mechanical ducts
provided the prescribed ceiling height Is maintained In at least two.
thirds (2/3) of the room,
2, The ceiling height in basements of Division 3 occupancies which
existed prior to the adoption of the 1988 Uniform Building Code may
be reduced to seven (7) feet.
(16) Add a paragraph to the end of Section 1213 as follows:
Every room containing a boller, central heating plant, or water heater In Division 1
Occupancies, shall be equipped with a keyed door lock which shall be keyed differently
from all other locks within any dwelling unit.
(17) Add a new section 1718 as follows:
Minimum ceiling height. Section 1718. All occupancies shall have a minimum ceiling
height of not iess than seven (7) feet measured to the lowest projection from the ceiling,
except as otherwise required by this code,
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Ordinance No,
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(18) Add a new seclion 1719 as follows:
Trusses. Section 1719, Preparation, fabrication and Installation of trusses shall conform
to the accepted engineering practices and to the requirements of this code, No
alterations, Including but not limited to cutting, splicing or removal of webs, gussets or
cords, shall be made without approval of a certified engineer and the Building Official.
Any alterations not acceptable to the Building Official shall be corrected or the altered
member removed and replaced with an acceptable method of construction.
(19) Delete Exception 1 to Section 2907(b) and Insert In lieu thereof the following:
Exceptions: 1, A one-story wood or metal frame building not used for human
occupancy and not over one thousand (1,000) square feet In floor
area need not be provided with the footing extending below the frost
line, Such buildings shall be provided with a footing meeting all other
requirements of Table 29-A and extending at least twelve (12) Inches
below grade,
(20) Delete Table 29-A and Insert In lieu thereof the foltowlng:
TABLE NO. 29.A - FOUNDATIONS FOR STUD BEARING WALLS - MINIMUM REQUIREMENTS
Minimum Depth of
Number of Thickness of Footings Below
Floors Foundation Walls Minimum Natural Surtace of
Supported (inches) Width Thickness Ground or Finish
By the Footing of Footing Grade (Whichever
Foundatlon12 Concrete Unit Masonry (Inches) (inches) Is Lower) (inches)
1 8 8 16 8 42
2 8 8 16 8 42
\ 3 8 10 18 8 42
'Foundatlons may support a roof In addnlon to the stipulated number of floors,
2Footlngs supporting ono/ roof spans of not more than sixteen (16) feet may be eight (8)
Inches wide.
'Trench footings supporting one floor and a roof may be twelve (12) Inches wide,
(21) Delete Chapter 31 In Its entirety and Insert in lieu thereof the following:
Accessibility. Section 3101. Buildings or portions of buildings shall be accessible to
persons with disabilities as required by 661-16 Division VII of the Iowa State
Administrative Code.
(22) Amend the second paragraph of Section 3205 to read as follows:
The clear openings shall not be less than twenty (20) by thirty (30) Inches.
(23) Amend the second unnumbered paragraph of Section 3306(1) to read as follows:
The top of the handrail shall be placed not less than thirty (30) Inches nor more than
thirty-eight (38) Inches above the nosing of treads and landings. Handrails shall be
continuous tho full length of the stairs and, except for private stairways, at least one
handrail shall extend In the direction of the stair run not less than twelve (12) Inches
beyond the top riser, nor less than twelve (12) Inches beyond the bollom riser, Ends'
shall be returned or shall termlnale In newel posts or safety returns,
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(24) Add an excepUon to Section 3306(0) as follows:
Exception: Within Individual dwelling units the head room clearance may be six (6) feet
six (6) Inches,
(25) Amend the second paragraph of Section 3309(c) to read as follows:
All exit doors In an exit enclosure shall be protected by a fire assembly having a fire-
protection rating of not less than one hour where one-hour shaft construction Is
permitted, and one and one-half (1%) hours where two-hour shaft construction Is
required. Doors shall be maintained self-closing or shall be automatic closing by
actuation of a smoke detector as provided for In Section 4306(h) of this code, In Group
R Division 1 apartment houses, rooming houses, and congregate residences, doors shall
be automatic closing by actuation of a smoke detector. The maximum transmitted
temperature end point shall not exceed 450' above ambient temperature at the end of
30 minutes of the fire exposure specified In U,B.C, Standard No, 43-2.
(26) Amend Section 3802(h) to read as follows:
(h) Group R, Division 1 Occupancies. An automatic sprinkler system shatl be Installed
throughout apartment houses three (3) or more stories In height or containing sixteen
(16) or more dwelling units, In congregate residences three (3) or more stories In height
or having an occupant load of fifty (50) or more, and In hotels three (3) or more stories
In height or containing twenty (20) or more guest rooms. Residential or quick-response
standard sprinklers shall be used In the dwelling units and gue~t room portions of the
building, For the purposes of this section, area separation walls shall not define separate
buildings In butldlngs constructed after May 10, 1989,
(27) Amend Section 4506(b) to read as fotlows:
(b) Construction. Awnings shall have non-combustible frames but may have
combustible coverings, Every awning shall be collapsible or retractable. When
collapsed, retracted or folded against the face of the supporting building, the
awning shall not block a required exit.
Exceptions: 1, A fixed awning not more than twenty (20) feet In length may be
erected over a doorway or window of a building,
2, A fixed awning may be of any length when constructed of a flame
retardant material and designed to allow ground ladder access to
the upper level windows, The flame retardance of the material
shall be integral to the fabric, not a temporary treatment. Ladder
access shall comply with NFPA recommendations, as determined
by the Fire Chief.
(28) Deletions: The following sections of the Uniform Building Code are not adopted:
1, Section 305(e), 2 and 4,
2, Table No, 3-A,
(29) UBC Appendix Chapter 70 Is amended to read as follows:
Chapler 70. EXCAVATION AND GRADING
Sec. 7001. Purpose. The purpose of this chapter Is to protect and safeguard human life,
property and the public welfare, and to protect environmentally sensitive areas by regulating
grading on private and public property,
Sec. 7002. Scope. This chapter sels forth rules and regulations to control excavation, grading
and earthwork construction, Including fills and embankments; establishes the administrative proce-
dure for issuance of permlls; and provides for approval of plans and specifications, and Inspection'
of grading,
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Sec. 7003. Permits Required. No person, owner or responsible party shall do any grading
In any areas described below without first having obtained a grading permit from the building
official:
1, Property on which the natural terrain Is at a horizontal to vertical slope of 3,5 horizontal
to 1 vertical, or steeper, and having a vertical height exceeding nine feet within a
horizontal distance of 27 feet; or
2, Flood hazard areas subject to Chapter 11, Article II, 'Floodplain Management", of the
Iowa City Code of Ordinances; or
3, Wetlands as defined In the Code of Federal Regulations (33 CFR 328,3) and regulated
by the U,S. Army Corps of Engineers; or
4, Property traversed by a dralnageway as shown In blue on the U,S, Geological Survey
quadrangle maps, 1983, as updated,
Sec.7004. Hazards. Whenever the building official determines that any existing excavation,
embankment, or fill on private property has become a hazard to human life, endangers property,
or adversely affects the safety, use or stability of a public way or drainage channel, the property
owner or the responsible party for the affected property shall, after receipt of notice in writing from
the building official, take corrective action to repair or eliminate such excavation, fill or embank-
ment so as to eliminate the hazard or dangerous conditions, Said repairs or corrective actions
shall in all respects be in compliance with the requirements of this code, and shall be satisfactorily
completed within the time period specified In the notice, Failure to lake corrective actions shall
be deemed a public offense, and shall be subject to the remedies set out in applicable state and
local law for abatement of nuisances,
Sec,7005. Definitions, For purposes of this chapter the definitions listed herein shall be con.
strued as specified In this section, Terms not defined shall have !he meanings customarily
assigned them in Webster's New Collegiate Dictionary,
APPROVAL shall mean that, in the opinion of the building official, the proposed work or
completed work conforms to this chapter.
AS-GRADED is the extent of surface conditions on completion of grading,
BEDROCK Is In-place solid rock.
BENCH is a relatively level step excavated Into earth material on which fill Is to be placed,
BORROW Is earth material acquired from an off.site location for use in grading a site,
CIVIL ENGINEER Is a professional engineer registered In the State of Iowa to practice In the
field of civil engineering,
CIVil ENGINEERING is the application of the knowledge of the forces of nature, principles of
mechanics and the properties of materials to the evaluation, design and construction of civil works
for the beneficial uses of humankind,
COMPACTION Is the denslflcatlon of a fill by mechanical means,
CUT Is the portion of land surface or area from which earth material has been removed or will
be removed by excavation,
EARTH MA TERrAL Is any rock, natural soli or fill and/or any combination thereof,
ENGINEERED GRADING is grading of 5,000 cubic yards or more, and requires the services
of a civil engineer to prepare and certify a grading plan, and to Inspect and certify the work
completed conforms with the plan,
EROSION Is the wearing away of earth material as a result of the movement of wind, water,
Ice or any combination thereof,
EXCAVATION Is the mechanical removal of earth material.
Fill Is a deposit of earth material placed by mechanical, man-made or other artificial means,
7d.7
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Page 7
GEOLOGIC FACTORS are factors pertaining to rocks or rock formations as they might affect
the stability of slopes,
GRADE Is the vertical elevation of the ground surface.
Existing Grade Is the grade prior to grading,
Rough Grade Is the stage at which the grade approximately conforms to the approved plan,
Finished Grade Is the final grade of the site which conforms to the approved plan,
GRADING Is any excavating or I11l1ng or a combination thereof, and Includes compaction.
OWNER Is any person, entity, business, firm, corporation, organization, association, partner-
ship, venture or any combination thereof, and any agent. fiduciary or representative thereof, who
owns or purports to own land or real property located within Iowa City,
PERSON shall Include Individual persons, user, operator, responsible party, entity, business,
firm, corporation, association, partnership, venture, or any combination thereof, and any agent,
representative or fiduciary thereof.
PROPERTY Is land and real property, whether public or private, and Includes any and all
Interesls In real property whether legal, equitable, or any combination thereof,
PUBLIC WAY means any area dedicated to the public, Including but not limited to street right-
of-way, sidewalks, alleys, and utility easements.
REGULAR GRADING Is grading Involving less than 5,000 cubic yards which does not require
the selVlces of a civil engineer.
RESPONSIBLE PARTY means any user" possessor, operator. permittee, or person who
operates. possesses, occupies, manages or owns real property located within Iowa City,
Responsible party shall also Include the person responsible for assuring compliance with this
chapter If notice of violation or noncompliance has been Issued to that person by the building
official,
SITE Is any lot or parcel of land, or contiguous combination thereof under the same ownership,
where grading Is performed or permitted,
SLOPE Is an Inclined ground surface the Inclination of which Is expressed as a ratio of
horizontal distance to vertical distance,
SOIL Is naturally occurring superficial deposits overlaying bed rock.
STEEP SLOPE Is property on which the natural terrain Is at a slope of 3,5 horizontal to 1
vertical, or steeper,
TERRACE Is a relatively level step constructed In the face of a graded slope surface for
drainage and maintenance purposes,
Sec.7006. Grading Permit Requirements.
(a) Permits Required. As provided in Section 7003 of this code, no person shall do any
grading without first obtaining a grading permit from the building official, A separate permit shall
be required for each site, and may cover both excavations and liiis,
(b) Application, The provisions of See, 302(a) of this code are applicable to grading, and
shall state an estimate of the cubic yards of earth material to be graded,
(c) Plans and Specifications, Each application for a grading permit, whether regular grading
or engineered grading, shall be accompanied by two sets of plans and specifications, Supporting
data consisting of a solis report and geology report shall be submitted when required by the
building official, When engineered grading Is required pursuant to subsection (d) below, the plans
and specifications shall be prepared and signed by a civil engineer.
(d) Grading Designation. All grading of 5,000 cubic yards or more shall be performed in
accordance with the approved grading plan prepared by a civil engineer, and shall be designated'
as 'engineered grading.' Grading Involving less than 5,000 cubic yards shall be designated
'regular grading' unless the permlltee, with the approval of the building official, chooses to have
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Ordinance No,
Page 8
the grading performed as 'engineered grading' or the building official requires 'engineered
grading' pursuant to Sec, 7006(g),
(e) Information on Plans and Specifications. Plans shall be drawn to scale upon stable,
reproducible media, and shall be of sufficient clarity to Indicate the nature and extent of the work
proposed, The plans shall also show, In detail, that the grading activities will conform to the
provisions of this code and all relevant laws, ordinances, rules and regulations, The first sheet
of each set of plans shall give the location of the proposed grading work, the name and address
of the person by whom they were prepared, and the name and address of the property owner or
of the responsible party for the property,
The plans shall Include the following Information:
1, General vicinity of the proposed site,
2, Names and addresses of adjacent property owners.
3. Property limits and accurate topographic map of the existing terrain with contour Intervals
of five feet or less and details of area drainage.
4. Limiting dimensions, elevations or finish contours to be achieved by the grading, and
proposed drainage channels and related construction.
S, Detalled plans of all surface and subsurface drainage devices Including walls, cribbing,
dams and other protective devices to be constructed with, or as part of, the proposed
grading work, together with a map showing the drainage areas and the estimated runoff
for a S-year return and a 100-year return frequency storm of the area served by any
dralns to be Installed,
6, Location of any buildings or structures on the property where the proposed grading Is to
be performed, together with any buildings or structures on property adjacent to the
proposed grading to the extent the buildings or structures are within fifteen feet of the
proposed grading, In addition, location of any property which may be substantially and
materially affected by the proposed grading shall also be noted and shown on the plans,
7. Existing trees that are to be retained pursuanl to Sec, 7011,1 of this code.
Specifications shall contain Information covering construction and material requirements.
(Q Engineered Grading Requirements. For engineered gradlng,lt shall be the responsibility
of the civil engineer to design the grading plan using sound engineering practices and to
Incorporate all recommendations from the solis and geOlogy reports Into the grading plan, The
civil engineer shall also be responsible for the professional Inspection during the grading process
and final approval of the grading when completed, This responsibility Includes, but need not be
IImlled to, Inspection and approval as to the establishment of line, grade and drainage of the
grading area, The civil engineer Is the coordinating agent between any responsible party doing
the actual grading work and the building official, Further, the civil engineer shall be responsible
for the preparation of revised plans, and the submission of an updated grading plan upon
completion of the work, Finally, the civil engineer shall submll a statement of compliance
pursuant to Sec, 701S(a),
Solis and geology reports shall be required as specified below in subsections (h) and (I).
During grading, the civil engineer shall submit all necessary reports, compaction data and solis
and geology recommendations to the building official.
The civil engineer's Inspection and approval concerning the adequacy and preparation of
ground for the proposed grading operations shall Include, but need not be Ilmlled to, the
adaquacy of the ground to receive fill; testing for required compaction; stability of all finish slopes;
the design of buttress fills, where required; the stability of cut slopes with respect to geological'
matters; and the need for subdralns or other groundwater drainage devices.
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Ordinance No,
Page 9
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The building official shall review the grading project at the various stages of the work in order
to monitor compliance with the approved plans.
(g) Regular Grading Requirements. The building official may require Inspection and testing
by an approved testing agency of any proposed or approved grading operation, Any such
required Inspection or testing shall be carried out at the building official's direction,
When the building official has cause to believe that geologic factors may be involved in the
proposed or regular grading activities, the grading operation will be required to conform to
'engineered grading' requirements as defined In this chapter,
(h) Solis Report. The solis report required by Subsection (c) shall Include data regarding
the nature, distribution and strength of existing solis;. conclusions and recommendations for
grading procedures; and design criteria for corrective measures including buttress fills, If needed,
Recommendations Included in the report shall be incorporated In the grading plans or
specifications, unless the building official has waived all or some of the recommendations or has
approved revised recommendations.
(I) Geology Report. The geology report required by Subsection (c) shall include an adequate
description of the geology of the site, and conclusions and recommendations regarding the effect
of geologic conditions on the proposed development.
Recommendations included in the report shall be incorporated In the grading plans or
specifications, unless the building official has waived all or some of the recommendations or has
approved revised repommendations.
OJ Issuance, The provisions of Section 303 of this code are applicable to grading permits,
The building official may require that the grading operations and project designs be modified if
delays occur which result from weather-generated problems not considered at the time the permit
was issued,
(k) Fees, All fees associated with each required permit shall be paid to the City as set forth
in the Schedule of Fees, Section 32.1.55 of the Iowa City Code of Ordinances,
Sec.7007. Reserved.
Sec. 700B. Assurance of Performance. When the grading permit Is issued, the building
official may require cash escrow, certificate of deposit, performance bonds or a letter of credit In
order to assure that the work will be completed in accordance with the approved plans and
specifications, and to assure all hazardous conditions are eliminated, Said cash escrows,
certificate of deposit, performance bonds or letters of credit shall be in an amount equal to 110%
of the grading project, but In no event shall the required amount exceed $10,000 or the cash
equivalent.
It Is the Intent of this section that cash escrow, certificate of deposit, performance bonds or
letters of credit shall not be deemed as a substitution for performance of the work, but that such
Instruments shall stand solely as security to assure compliance with the grading requirements
herein,
Sec. 7009, Cuts.
(a) General. Unless otherwise recommended in the approved engineering, solis and/or
gaology report, cuts shall conform to the provisions of this section,
(b) Slope. The slope of cut surfaces shall be no steeper than is safe for the Intended use,
and shall be no steeper than the ratio of 3,5 horizontal to 1 vertical unless the owner or
responsible party furnishes a solis or a geology report, or both, stating that an investigation of the
site reveals that a cut at a steeper slope will nonetheless be stable and will not create a hazard
to life or to property,
(c) Drainage and Terracing, Drainage and terracing shall be provided as required by Section
7012 of this code,
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Ordinance No,
Page 10
Sec. 7010. Fills.
(a) General. Unless otherwise recommended In the approved engineering, soils and/or
geology report, fills shall conform to the provisions of this section,
(b) Fill Location. Fill slopes shall not be constructed on natural slopes steeper than 3,S
horizontal to 1 vertical, except where the civil engineer determines the slope to be stable,
(c) Preparation of Ground. The ground surface shall be prepared to receive fill by removing
vegetation, noncomplying fill, topsoil and other unsuitable materials, and by scarifying the surface
to provide a bond with the new fill. Where slopes are steeper than five (S) horizontal to one (1)
vertical and the height of the fill location Is greater than ten (10) feet, the ground surface shall be
prepared by benching Into material which is deemed competent for such benching by a civil
engineer, The bench under the toe of fill on a slope steeper than five (S) horizontal to one (1)
vertical shall be at least ten (10) feet wide, The area beyond the toe of fill shall either be sloped
for sheet overflow, or a paved drain provided, When fill Is to be placed over a cut, the bench
under the toe of fill shall be at least ten (10) feet wide. However, In such event, the cut shall be
approved by a civil engineer as a suitable foundation for fill,
(d) Fill Material. Vegetative materials shall not be permitted In fills except In the top one foot
of fill, Except as permitted by the building official, no rock or similar Irreducible material shall be
placed within two (2) feet of the finished grade, Where an excessive amount of Irreducible
material Is found, It may be placed In the fltlln horizontal layers not exceeding four (4) feet In
thickness. Each layer shall be leveled and smoothed by choking the surface of the Irreducible
material with solt or fine fragments of rock,
(e) Compaction. All fills on slopes of six (6) horizontal to one (1) vertical or steeper shall be
compacted to a minimum of 90 percent of maximum density as determined by U,B,C, Standard
No. 70-1 or equivalent ASTM standards. In.place density shall be determined In accordance wllh
U.B,C, Standard No, 70-2, 70.3, 70.4 or 70-S or equivalent ASTM standards,
(Q Slope. The slope of fill surfaces shall be no steeper than Is safe for the Intended use, Fill
slopes shall be no steeper than 3,5 horizontal to 1 vertical unless the owner or responsible party
furnishes a solis or a geology report, or both, stating that the site has been Investigated and that
based on their best Information, knowledge and belief, fill at a slope steeper than 3,S horizontal
to 1 vertical will nonetheless be stable and will not create a hazard to life or property,
(g) Drainage & Terracing. Drainage and terracing shall be provided for all fills, Areas above
fill slopes and all terrace surfaces shall be graded and finished, as required by Section 7012,
See, 7011. Setbacks.
(a) General. Cut and fill slopes shall be set back from site boundaries In accordance with this
section, Setback dimensions shall be horizontal distances measured perpendicular to the site
boundary. Setback dimensions shall be as shown In Figure No. 70-1,
(b) Top of Cut Slope. The top of cut slope shatl be made no closer to a site boundary line
than one fifth of the vertical height of cut, with a minimum of two (2) feet and a maximum of ten
(10) feet. The setback may need to be Increased for any required Interceptor drains,
(c) Toe of Fill Slope. The toe of fill slope shall be made no closer to the site boundary line
than one.half the height of the slope, with a minimum of two (2) feet and a maximum of twenty
(20) feet. Where a fill slope Is to be located near the site boundary and the adjacent off-site
property Is already developed, special precautions may be required If, In the opinion of the
building official, such precautions are necessary to protect the adjoining property from damage,
These precautions may Include, but are not tlmited to, the following:
1, Additional setbacks,
2. Provision for retaining watls or slough walls,
3, Mechanical or chemical trealment of the fill slope surface to minimize erosion,
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Ordinance No,
Page 11
4, Provisions for the control of surface waters.
(d) Modification of Slope Location. The building official may approve alternate setbacks,
The building official may also require an Investigation and recommendation by a civil engineer,
If in the opinion of the building official, such Investigation Is reasonably necessary to demonstrate
the grading has complied with the Intent of this section,
Sec.7011.1 Tree Protection. Individual trees that are to be retained shall be protected from
injury during any grading work In the following manner:
1) A barricade shall be erected along the drip line of the retalned trees.
2) Grading equipment may not be parked or stored within the drip line of any such retained
trees,
3) No soli or rubble shall be added to or removed from within the drip line of said trees,
4) Utility trenching techniques shall not be used under retained trees, nor within the drip line
of retained trees.
Sec. 7012. Drainage and Terracing.
(a) General. Unless otherwise indicated on the approved grading plan, drainage facilities and
terracing shall conform to the provisions of this section for cut or flil slopes steeper than six (6)
horizontal to one (1) vertical.
(b) Terrace. In order to control surface drainage and debris, terraces at least six (6) feet in
width shall be established at not more than 3D-foot vertical Intervals on all cut or fill slopes,
Where only one terrace is required, II shall be established at mid height. For cut or fill slopes
greater than 60 feet and up to 120 feet In vertical height, one terrace at approximately mldhelght
shall be twelve (12) feet in width, Terrace widths and spacing for cut and fill slopes greater than
120 feet in height shall be designed by the civil engineer and approved by the building official,
Suitable access shall be provided to permit proper cleaning and maintenance,
Swales or ditches on terraces shall have a minimum gradient of three percent (3%), and must
be stabilized with an approved erosion-free channel. Said swales or ditches shall also have a
minimum depth at the deepest point of one (1) foot and a minimum width of five (5) feet unless
a civil engineer can demonstrate a smaller channel Is appropriate,
The capacity of a swale or ditch shalf be adequate to convey the 1 DO-year return frequency
storm for the tributary area,
(c) Subsurface Drainage. Cut and fill slopes shall be provided with subsurface drainage,
where such drainage Is reasonably necessary to achieve stability,
(d) Disposal, All drainage facilities shall be designed to carry waters to the nearest approved
drainage way. Erosion In the area of discharge shall be prevented by Installing non-erosive down
drains or other devices, as needed,
Building pads shall have a drainage gradient of two percent (2%) from the building pad toward
approved drainage facilities, unless walved by the building official.
EXCEPTION: The gradient from the building pad may be one percent (1 %) If all of the
following conditions exist throughout the permit area:
1. Proposed fills are no greater than ten (10) feet In maximum depth,
2, Proposed finish cuts or fill slope faces have a vertical height no greater than ten (10)
feet,
3, Existing slope faces which have a slope face steeper than ten (10) horizontally to one
(1) vertically shall have a vertical height no greater than ten (10) feet.
(e) Interceptor Drains. Interceptor drains shall be Installed along the top of all cut slopes
where the tributary drainage has been channelized, and there Is a potential for continued erosion, '
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Ordinance No,
Page 12
Sec. 7013. Erosion Control.
(a) Slopes. The faces 01 cut and fill slopes shall be prepared and maintained In accordance
with Design Standards for Public Works Improvements, Section X .Eroslon and Sedimentation
Control.
(b) Other Devices. Check dams, cribbing, rlprap or other devices or methods shall be
employed where reasonably necessary to control erosion and provide safely.
Sec. 7014. Grading Inspection.
(a) General. All grading operations lor which a permit Is required shall be subject to
Inspection by the building official. When required by the building offlc/al, special Inspection 01
grading operations and special testing shall be performed In accordance with the provisions of
Section 306 01 this code,
Notification of Noncompliance. II, In the course ollulfilllng their respOnsibilities under this
chapter, the cfvil engineer or the testing agency finds that the grading work Is not being done In
conlormance with this chapter or does not conlorm to the approved grading plans, the
. discrepancies shall be reported to the owner of the property, If the discrepancies continue, the
Civil Engineer or the testing agency Is responsible for reporting said discrepancies to the building
official.
(b) Transfer of Responsibility for Approval. If the civil engineer or the testing agency of
record Is changed during the course 01 any grading work, the work shall be stopped until the
replacement has agreed to accept responsibility lor the work, and the work Is within the compe-
tence 01 the testing agency and/or the civil engineer.
Sec. 7015. Completion of Work.
(a) Final Reports. Upon completion of the rough grading work and at final completion of the
grading work, the building official shall require the following reports, drawings and supplements
thereto to be flied In the building official's office:
1, Certification Irom the civil engineer that the grading work was completed In substanllal
compliance with the final approved grading plan, as updated or revised.
2. An updated or revised grading plan prepared by the civil engineer, showing all revisions
approved by the building official, This plan shall Include ground surface elevations, lot drainage
pattems, and locations and elevations of all surface and subsurface drainage lacllitles Installed.
(b) Notification of Completion. The owner, responsible party or person requesting the
permit shall notify the building official when the grading operation Is ready for final Inspection,
Final approval shall not be given until all required reports have been submitted and until all
grading work has been completed In accordance wllh the final approved grading plans, Including
Installation of all dralnage laclllties and their protective devices and all erosion-control measures,
Upon granting final approval, the building olliclal shall authorize the release of any escrows to the
depositor and Issue a certificate 01 compliance,
Sec. 7016. Enforcement. In all cases, the ulllmate responsibility lor compliance with this
chapter shall rest with the owner 01. the property, notwithstanding the participation of any other
responsible party, Any violation 01 this chapter or rules promulgated thereto shall constitute a
nuisance and/or an environmental Infraction under both state and local law, In such event, the
Clly may, at 1Is option, elect to carry out anyone or all of the following remedies: prosecute
envlronmentallnlractlons under Section 1, Article II of the Iowa City Code 01 Ordinances; deny
or revoke any perm1l under this chapter; abate the nuisance In accordance w1lh Section 24 01
Article Viol the Iowa Cily Code of Ordinances; and/or abate the nuisance under state law,
Chapter 657, Iowa Code (1989),
SECTION III, REPEALER, All ordinances and parts 01 ordinances In conlllct with the provisions
of this Ordinance are hereby repealed.
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Ordinance No,
Page 13
SECTION IV, SEVERABILITY, If any section, provision or part of the Ordinance shall be
adjudged to be Invalid or unconstitutional, such adjudication shall not affect the validity of the
Ordinance as a whole or any section, provision or part thereof not adjudged Invalid or unconstitu-
tional,
SECTION V. EFFECTIVE DATE, This Ordinance shall be In effect after Its final passage,
approval and publication as required by law,
Passed and approved this day of , 1993,
MAYOR
ATTEST:
CITY CLERK
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Approved by
Vllaadm~"'8-11.onI
City Attorney's 0 e
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It was moved by and seconded by
as read be adopled, and upon roll call there were:
that the Ordinance
AYES:
NAYS: '
ABSENT:
Ambrlsco
Courtney
Horowitz
Kubby
Larson
McDonald
Novick
First Conslderallon
Vole for passage:
Second Consideration
Vote for passage:
Dale published
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City of Iowa City
MEMORANDUM
Date: April 8, 1993
To: City Council Members
From: Ron Boose, Sr, Building Inspector1\B'
Re: Major Changes Contained in the 1991 Editions of the Uniform Codes and Local
Amendments
1, Uniform Building Code
a, The local amendment to Section 3031b) has been altered to apply the 10%
completion rule to any 180-day period after the permit is issued and not just the
first 180 days,
b,
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c.
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A new Section 303(1) has been added locally to help assure demolition
materials are properly disposed of and to create a two-day delay in the issuance
of a demolition permit to allow for notification of other City departments,
An additionel local exception has been added to Section 1205(b) to allow
habitable rooms to be established in basements of single-family dwellings and
duplexes without the normally required 8 % natural light as long as an egress
window or door is provided from the basement. This exception would only
apply to homes constructed prior to the requirement for an egress window in
every basement,
d, Section 1210 of tha 1991 UBC introduced more stringent requirements for
smoke detectors, Detectors will now be required to be equipped with a battery
backup to the commercial power source. In addition, detectors are required to
be installed in each sleeping room as well as in corridors and on each floor
level.
e, A new local amendment is added to Section 1213, The purpose is to deny
access to mechanical rooms to apartment tenants and hopefully eliminate the
current problem of storage of combustible materials in these rooms.
f, Section 1712 of the 1991 UBC changes the space requirement of intermediate
rails in an open guardrail, reducing them from six to four inches.
g, Local amendments to Chapter 29 have been changed to eddress some staff
concerns. Footings for unoccupied buildings under 1,000 squere feet must
now extend at least 12 inches below grade. The second chenge is intended to
halt a local practice which we feel is incorrect, For many years contractors
have been allowed to install the spread footing at grade and extend an a-inch
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frost wall to the 42.inch depth, This changa will allow an 8" x 42" footing for
a slab building, a 12" x 42" footing for a one-story building with a basement,
and an 8" x 16" spread footing at42 inches below grade for all other buildings,
h, A new local amendment has bean added to Section 3309(c) to require stairway
enclosure doors to be automatic closing instead of self-closing, This change is
to eliminate the hazard created by doors currently being propped or wedged
open,
2, Uniform Fire Code
a, Section 9,108 has been amended to eliminate conflict with the State of Iowa's
definition of fireworks.
b. Amendment of Sections 11,203 and 11.204 is to eliminate conflict with the
City's ordinance banning open burning,
c, A new local amendment has been added to Section 13,301 to require fire drills
each semester in all fraternities and sororities. Some of these houses currently
conduct drills voluntarily, Most of these houses are quite old and quite
crowded. Exiting routes are far from ideal, making periodic drills necessary,
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Uniform Mechanical Code
No substantial changes,
4.
Uniform Code for the Abatement of Dangerous Buildings
No substantial changes,
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NOTICE OF PUBLIC HEARING
Notice is hereby given that the a public hearing will be held
by the City Council of Iowa City, Iowa, at 7:30 p.m, 0'; the
13th day of April 1993, In the Civic Center Council
Chambers, Iowa City, Iowa; at which hearing the Council will
consider the following items:
1. Adopting the 1991 edition of the Uniform Building Code,
;{) as amended,
~ Adopting the 1991 edition of the Uniform Fire Code, as
amended,
3, Adopting the 1991 edition of the Uniform Mechanical
Code, as amended.
4. Adopting the 1991 edition of the Uniform Code for the
Abatement of Dangerous Buildings, as amended.
Caples of the proposed ordinances are on file for public
examination in the office of the City Clerk, Civic Center, Iowa
City, Iowa. Persons wishing to make their views known for
the Council consideration are encouraged to appear at the
above-mentioned time and place.
MARIAN K, KARR, CITY CLERK
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ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 12" ARTICLE II, FIRE PREVENTION AND
PROTECTION, BY ADOPTING THE 1991 EDITION OF THE UNIFORM FIRE CODE AND
PROVIDING FOR CERTAIN AMENDMENTS THEREOF; TO PROVIDE FOR THE PROTECTION
OF THE HEALTH, WELFARE AND SAFETY OF THE CITIZENS OF IOWA CITY, IOWA,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
SECTION I. PURPOSE, The purpose of this ordinance is to adopt the 1991 edition of the
Uniform Fire Code end to provide for certain amendments thereof; to provide for the
protection of the health, welfare and safety of the citizens of Iowa City, Iowa and to provide
for its enforcement,
SECTION II. Section 12-16 of the Code of Ordinances of the City of Iowa City, Iowa is
hereby repealed and the following new Section 12-16 is enacted in lieu thereof,
Section 12-16. Adopted.
Subject to the following amendments, the 1991 edition of the Uniform Fire Code including
ell Appendix chapters is hereby adopted.
SECTION III, Section 12-21 of the Code of Ordinances of the City of Iowa City, Iowa is
hereby repealed and the following new Section 12-21 is enacted in lieu thereof,
Section 12-21. Amendments,
The following sections of the 1991 edition of the Uniform Fire Code are amended to read
as follows:
(1) Delete Section 2,303 and insert in lieu thereof the following:
Board of Appeals. Section 2,303,
To determine the suitability of alternate materials and types of construction end to
provide for reasonable interpretations of the provisions of this code, there shall be and is
hereby created a Board of Appeals consisting of members who are qualified by experience
and training to pass upon pertinent matters. The building official shall be an ex officio
member and shall act as secretary to the Board, The Board of Appeals shall be appointed
by City Council and shall hold office at their pleasure, The Board shall adopt rules of
procedure for conducting its business and shall render all decisions and findings in writing
to the appellant with a copy to the building official.
(2) Delete the definition of fireworks in Section 9,108 and insert in lieu thereof the following:
Fireworks, The term fireworks shall mean and include any explosive composition or
combination of explosive substances, or article prepared for the purpose of producing a
visible or audible effect by combustion, explosion, deflagration or detonation, and shall
include blank cartridges, fireworks, torpedoas, skyrockets, roman candles, or other
fireworks of like construction and any fireworks containing any explosive or inflammable
compound, or other device containing any explosive' substance, The term fireworks shall
not include gold star-producing sparklers on wires which contain no magnesium or chlorate
or perchlorate, no flitter sparklers in paper tubes that do not exceed one-eighth of an Inch
in diemeter, nor toy snakes which contain no mercury nor caps used in cap pistols,
(3) Amend Section 1 O,505(a) to read as follows:
(a) , General. Portable fire extinguishers shall be installed in occupancies and locations
as set forth in this code and as required by the chief,
Portablo fire extinguishers shall be in accordance with U.F,C, Standard No, 10-1,
The minimum rating of any required portable fire extinguisher shall be 2.A 10-B:C,
(4) Amend Section 10,507(h) to read as follows:
(h) Group R, Division 1 Occupancies. An automatic sprinkler system shall be installed
throughout apartment houses having three (3) or more stories in height, or
containing sixteen (16) or more dwelling units; in congregate residences having
three (3) or more stories in height and having an occupant load of fifty (50) or
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Ordinance No,
Page 2
more; in hotels having three (3) or more stories in height or containing twenty (20)
or more guest rooms, ,
Residential or quick-response standard sprinklers shall be used in the dwelling
units and guest room portions of the building.
For the purpose of this section, area separation walls shall not define separate
buildings in buildings constructed after May 10, 1989.
(5) Delete Sections 11,203 end 11.204 and insert a new Section 11,203 to read as follows:
Section 11.203. Opan burning prohibited.
(a) No person shall ignite, cause to be ignited, permit to be ignited, allow, or maintain any
open fire,
(b) Exceptions, Open burning of the fOllowing types may be permitted, in compliance with
Fire Depertment guidelines, with a valid open burning permit from the Fire Department:
(1) Ceremonial or controlled bonfires. Ceremonial or controlled bonfires may be
permitted,
(2) Disaster rubbish, The open burning of rubbish, including landscape waste, may be
permitted for the duration of the disaster, in cases where an officially declared
emergency exists,
(3) Prescribed agricultural burns, The opening burning of fields may be permitted if
necessary for the maintenance of native prairie grass,
(4) Training fires, Fires set for the purpose of bona fide instruction and training of
public, institutional, or industrial employees in the methods of fire fighting,
(5) Flare stacks, Open burning or flaring of waste gas may be permitted,
fc) Open burning for campfires and outdoor cooking is permitted without any burning
permit if performed in an approvad container constructed of steel, brick, or masonry,
(6) Delete Saction 11,304(a) and insert in lieu thereof the following:
Section 11.304(a).
A permit shall be obtained from the Fire Department prior to the use of a parade float
for public performance, presentation, spectacle, entertainment or parade,
(7) Delete Section 13,301 and insert in lieu thereof the following:
Section 13,301,
Fire drills in Group E occupancies shall be conducted in accordance with Section
100,31 of the Iowa Administrative Code, Fire drills in Group R, Division 1, fraternities
and sororities, shall be conducted in accordance with the following:
(a) Fire drills shall be conducted once per academic semester, as approved by the Fire
Depertment.
(b) A record of all required fire drills shall be kept by tha person in charga of the
occupancy and forwarded to the Chief on an annual basis. Records of fire drills
shall include the, time and date of each drill held, the name of the person
conducting such drill and the time required to vacate the building,
(c) Fire drills shall include complete evacuation of all persons from the building.
(d) The Fire Department shall be notified prior to each drill,
(e) When a fire alarm is present, fire drills shall be initiated by the activation of the fire
alarm system.
(8) Delete Section 79,201 (a) and insert in lieu thereof the following:
Section 79,2011al.
Storage of flammable and combustible liquids inside buildings in drums or other
containers not exceeding 60 gallon individual capacity, and portable tanks not
exceeding 300 gallon individual capacity, shall be in accordance with this division. For
the purpose of this article, flammable aerosols and unstable liquids shall be treated as
Class loA liquids,
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Exceptions:
(1) Liquids in the fuel tanks of motor vehicles, aircraft, boats, or portable or stationary
engines.
(2) The storage of liquids that have no fire point when tested in accordance with UFC
Standard 89-6,
(3) The storage of distilled spirits and wine in wooden barrels or casks,
Portable tanks exceeding 300 gallons shall be in accordance with Division V.
(9) Amend S..ctlon 79.601 (a) to read as follows:
(a) Location, Flammable and combustible liquid storage tanks located underground,
outside or under bUildings, shall be in accordance with this section, Tanks shall be
located with respect to existing foundations and supports such that the loads
carried by the latter cannot be transmitted to the tank, The distance from any part
of a tank storing liquids to th~ nearest wall of a basement, pit, cellar or property
line shall not be less than three (3) feet. A minimum distance of one (1) foot, shell
to shell, shall be maintained between underground tanks.
Underground tanks shall meet all requirements of the United States
Environmental Protection Agency, the State of Iowa, and the Iowa City Zoning
Ordinance,
SECTION IV. REPEALER, All ordinances and parts of ordinances in conflict with the
provisions of this Ordinance ere hereby repealed.
SECTION V. SEVERABILITY, If any section, provision or part of the Ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of tha
Ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional,
SECTION VI. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage,
approval and publication, as provided by law.
Passed and approved this day of , 1993,
MAYOR
ATTEST:
CITY CLERK
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that the Ordinance
AYES:
NAYS:
ABSENT:
Arnbrlsco
Courtney
Horowitz
Kubby
Larson
McDonald
Novick
First Consideration
Vote for passage:
Second Consideration
Vole for passage:
Date published
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NOTICE OF PUBLIC HEARING
Notice Is hereby given that the a public hearing will be held
by the City Council of Iowa City. Iowa, at 7:30 p,m, on the
13th day of April 1993. in the Civic Center Council
Chambers. Iowa City, Iowa; at which hearing the Council will
consider the following Items:
1. Adopting the 1991 edition of the Uniform Building Code,
as amended,
2, Adopting the 1991 edition of the Uniform Fire Code, as
amended,
& Adopting the 1991 edition of the Uniform Mechanical
Code, as amended,
4, Adopting the 1991 edition of the Uniform Code for the
Abatement of Dangerous Buildings, as amended,
Caples of the proposed ordinances are on file for public
examination in the office of the City Clerk, Civic Center, Iowa
City, Iowa, Persons wishing to make their views known for
the Council consideration are encouraged to appear at the
above.mentioned time and place,
MARIAN K, KARR, CITY CLERK
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ORDINANCE NO,
AN ORDINANCE AMENDING CHAPTER 8, ARTICLE IV, "THE MECHANICAL CODE",
BY ADOPTING THE 1991 EDITION OF THE UNIFORM MECHANICAL CODE WITH
CERTAIN AMENDMENTS THERETO.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that:
SECTION 1, PURPOSE, The purpose of this Ordinance is to adopt the 1991 Edition of the
Uniform Mechanical Code as prepared and edited by the Inteinational Conference of Building
Officials; and to provide for certain amendments thereof; to provide for the protection of the
health, welfare and safety of the citizens of Iowa City, Iowa; and to provide for the
enforcement thereof and for the penalties for the violation thereof.
SECTION 2. ADOPTION, Subject to the following amendments, the 1991 Edition of the
Uniform Mechanical Code is hereby adopted. Said Code shall be known as the Iowa City
Mechanical Code, or the Mechanical Code,
SECTION 3. AMENDMENTS, Article IV of Chapter 8 of the Code of Ordinances of the City
of Iowa City, Iowa, is hereby repealed and the following new Article IV (Mechanical Code) is
enacted in lieu thereof:
ARTICLE IV, MECHANICAL CODE.
Sec. 8-44. Adopted,
Subject to the following amendments, the 1991 Edition of the Uniform Mechanical
Code is hereby adopted, Said Code shall be known as the Iowa City Mechanical Code,
or the Mechanical Code.
Sec, 845. Amendments,
The 1991 Edition of the Uniform Mechanical Code (UMC) is amended as follows:
(1) UMC Section 304. Fees, subsection (b) is amended to read as follows:
(b) Permit Fees, A fee for each permit, and faes for inspections associated with said
permits, shall be paid to the Building Official, as established by resolution of
Council.
Where work for which a permit is required by this code is started prior to
obtaining a permit, the fee specified in this code shall be doubled, The payment
of a doubled fee shall not relieve persons from fully complying with the
requirements of this code in the execution of their work nor from any other
penalties prescribed herein,
(21 l.IMC Section 509 is amended to read as follows:
Equipment regulated by this code requiring electrical connections of more than
50 volts shall have a positive means of disconnect adjacent to and in sight from
the equipment served, A 120-volt receptacle shall be located within 25 feet of
the equipment for service and maintenance purposes, The receptacle shall be
located on the same level as the equipment, Low-voltage wiring of 50 volts or
less within a structure shall be installed in a manner to prevent physical damage.
(31 Deletions. THE FOllOWING SECTIONS OF THE UNIFORM MECHANICAL CODE
ARE NOT ADOPTED:
(1) Table 3.A
(2) Section 304(c).
(3) All Appendix Chapters.
SECTION IV, REPEALER: All ordinances and parts of ordinances in conflict with the provision
of this ordinance are hereby repealed,
'81
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SECTION V, SEVERABILITY. If any sectlon, provision or part of the Ordinance shall be
adjudged to be Invalid or unconstltutlonal, such adjudication shall not affect the validity of the
Ordinance as a whole or any section, provision or part thereof not edjudged Invalid or
unconstitutional:
SECTION VI, EFFECTIVE DATE, This Ordinance shall be In effect after its final passage,
approval and publication, as provided by law;
Passed and approved this day of , 1993,
MAYOR
ATTEST:
CITY CLERK
hlchS..w.OId
Office
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I t was moved by aria seconded by
Ordinance as read be adopted, and up~n' roll call there were:
. . : "",.~t:~i: . . .
AYES: NAYS: ABSENT:
Ambri sco
Courtney
Horowi tz
Kubby
Larson
McDonald
Novl ck
First Consideration
Vote for passage:
Second Consideration
Vote for Passage:
Date published
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NOTICE OF PUBLIC HEARING
Notice Is hereby given that the a public hearing will be held
by the City Council of Iowa City, Iowa, at 7:30 p.m, on the
13th day of April 1993, In the Civic Center Council
Chambers, Iowa City, Icwa; at which hearing the Council will
consider the following Items:
1, Adopting the 1991 edition of the Uniform Building Code,
as amended,
2, Adopting the 1991 edition of the Uniform Fire Code, as
amended,
3, Adopting the 1991 edition of the Uniform Mechanical
f)code, as amended.
4. . Adopting the 1991 edition of the Uniform Code for the
Abatement of Dangerous Buildings, as amended,
Copies 01 the proposed ordinances are on file for public
examination in the office of the City Clerk, Civic Center, Iowa
City, Iowa, Persons wishing to make their views known for
the Council consideration are encouraged to appear at the
above-mentioned time and place,
MARIAN K, KARR, CITY CLERK
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ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 8, ARTICLE III, THE DANGEROUS BUILDING
CODE, BY ADOPTING THE 1991 EDITION OF THE UNIFORM CODE FOR THE
ABATEMENT OF DANGEROUS BUILDINGS WITH CERTAIN AMENDMENTS THERETO,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that:
SECTION 1, PURPOSE, The purpose of this Ordinance is to adopt the 1991 Edition of the
Uniform Code for the Abatement of Dangerous Buildings as prepared and edited by the
International Conference of Building Officials, and to provide for certain amendments thereof;
to provide for the protection of the health, welfare and safety of the citizens of Iowa City,
Iowa; and to provide for the enforcement thereof and for the penalties for the violation
thereof,
SECTION 2, AMENDMENTS, Article III of Chapter 8 of the Code of Ordinances of the City
of Iowa City, Iowa, is hereby repealed in its entirety and the following new Article III
(Abatement of Dangerous Buildings) is hereby enacted in lieu thereof:
Article III. Abetement of Dangerous Buildings
See, 8-31. Code - Adopted,
The Uniform Code for the Abatement of Dangerous Buildings, 1991 Edition, is hereby
adopted subject to the following amendments, Said code shall be known as the Iowa City
Abatement of Dangerous Buildings Code or the dangerous building code,
See, 8.32. Same. Amendments,
The Uniform Code for the Abatement of Dangerous Buildings, 1991 Edition, edited by
the International Conference of Building Officials, is hereby amended as follows:
(1) Delete the definition of "Housing Code" in Sec. 301 and insert in lieu thereof the
following:
Housing Code is the Iowa City Housing Code as adopted in Chapter 17 of the Iowa
City Code of Ordinances,
(2) Delate Chapter 5 "Appeal" in its entirety and insert in lieu thereof the following:
Chapter 5
Appeal
Sec. 501, Any person affected by an action, interpretation or notice issued by the
building official with respect to the enforcement of this code may appeal the decision
of the building official to the Board of Appeals, Such appeal shall be in accordance
with the procedures set forth in the Iowa City Administrativa Code,
See, 8.33. Reserved.
Sec. 8.34. Notice of proposed orders affecting historic properties, ,
Except for emergencies as determined by the building official pursuant to the ordinances
of the City of Iowa City. city enforcement agencies and departments shall give the
historic preservation commission at least thirty (30) days notice of any proposed order
which may affect the exterior features of any historic building for remedying conditions
determined to be dangerous to life, health or property,
Sec. B.35.-843, Reservad.
SECTION 3, REPEALER: All ordinances and parts of ordinances in conflict with the provision
of this ordinance are hereby repealed,
SECTION 4, SEVERABILITY, If any section, provision or part of the Ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
Ordinanca as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional,
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SECTION 6, EFFECTIVE DATE, This Ordinance shall be In effect after Its final passage
approval and publication, as provided by law. '
Passed and approved this day of , 1993.
,.
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MAYOR
ATTEST:
CITY CLERK
h\ehSIlId,otd
Office
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It was moved by and seconded by
as read be adopted, and upon roll call there were:
that the Ordinance
, AYES:
NAYS:
ABSENT:
Ambrlsco
Courtney
Horowitz
Kubby
Larson
McDonald
Novick
First Consideration
, Vote for passage:
Second Consideration
Vole for passage:
Date published
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ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER B,
ARTICLE III, THE DANGEROUS BUILDING
,/ CODE, BV ADOPTING THE 1991 EOITION OF
I THE UNIFORM CODE FOR THE ABATEMENT
\ OF DANGEROUS BUILDINGS WITH CERTAIN
I, AMENOMENTS THERETO.
',BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, that:
SECTION 1. PURPOSE, The purpose of this Ordinance is to
adopt the 1991 Edition of the Uniform Code for the
Abatement of Dangerous Buildings as prepared and edited by
the International Conference of Building Officials, and /0
provide for certain amendments thereof; to provide fay the
protection of the health, welfare and safety of the citilpns of
Iowa City, Iowa; and to provide for the enforcemen;t thereof
and for the penalties for the violation thereof,
SECTION 2. AMENDMENTS. Article III of chap;6r B of the
Code of Ordinances of the City of Iowa CitV, Iowa, is hereby
repealed in its \entlrety and the following J1~w Article III
(Abatement of Ila,n, gerous Buildings! is heje It enacted in lieu
thereof: '
Article III, Abetement of Dangerous Buildings
Sea, 8-31, Code. Adopted, /
The Uniform,Code for the Abatement of Dangerous
Buildings, 1991\ Edition, is ~e'reby adopted subject to
the following amendment~i Said code shall be known
as the Iowa City \~batement of Dangerous Buildings
Code or the dangerous buifdlng code.
Sec. 8.32, Seme .\Ali1endments,
The Uniform Coda'for the Abatement of Dangerous
8uildlngs, 1991 Editlbn, edited by the International
Conference of Building 'Officials, is hereby amended as
follows: ,i \
III Delete the definition of 'Housing Code' in Sac,
301 and Insert in IIllU thereof the following:
Housing Code Is t~e Iowa City Housing Code
as adopted in Chapter\17 of the Iowa City Code
of Ordinances. \
(2) , Delete Chapter 6 'Apploal' in Its entirety and
Insert in lieu thereof tho\followlng:
Chapter 5 \
Appeal
See, 601. Any person affected by an action,
interpretation or notice IssJ~d by the building
official with respect to tho erlforcement of this
code may appeal the declslo~ of the building
official to the Board of APpeal~. Such eppeal
shall be in accordance with tho rocedures sot
forth in the Iowa City Adminlstr tive Code.
See, 8.33, Reserved,
Sec. 8.34, Notice of proposed orde s effecting
historic proportles,
Except for emergoncies as determine~ by tho
building official pursuant to tho ordinances o( the CitV
of Iowa City, city enforcement agenclQs and
departments shall give the historic prese'r~atlon
commission at least thirty 130/ days notlco o( any
proposed order which may affect tho oxtorior features
of any historic bUilding for remedying conditions
detormlnod to bo dangorous to lifo, hoalth or property.
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Sec, 8.35,-8-43, Reserved,
SECTION 3, REPEALER: All ordinances and parts of
ordinances in conflict with the provision of this ordinance are
hereby repealed. ,
SECTION 4, SEVERABILITY, If any section, provision or part /
of the Ordinance shall be adjudged to be invalid or /
unconstitutional, such adjudication shall not affect t~e
validity of the Ordinance as a whole or any section, prov~ion
or part thereof not adjudged invalid or unconstitutional,
SECTION 5, EFFECTIVE DATE, This Ordinance shall be in
effect after its final passage, approval and public~tion, as
provided by law. /
Passed and approved this day of
,1993'7
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