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Home My WebLink About1993-04-27 Bd Comm minutes :;':"''''~l(",.f '., ,-:-,', :,.....,.: ',',: ,',I,.', \. ..' .' t" .. ~, "t"" ''It'I'''' ;;", , .. \ ~, ~ ," " I '., . '. . ' .. : ,. : ',~", .,' , :.,'_....,..":"('\ L.~-=...I:IW.' ", '.. ,., ,1"1' . . ,..,." " I, .',' .' I~GI " April 1 , 1993 LIBRARY BOARD MINUTES BOARD MEETING OF APRIL 1, 1993 4:00 PM IN 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM BOARD MEMBERS PRESENT: Steve Greenleaf, Anne Hargrave, Jeri Hobart, Phil Hubbard, Kathy Moyers, Anne Spencer, Kent Swaim BOARD MEMBERS ABSENT: Gary Lundquist, Chuck Traw STAFF PRESENT: Maeve Clark, Susan Craig, Larry Eckholt, Lolly Eggers, Craig Johnson, Martha Lubaroff, Debbie Sales, Carol Spaziani OTIIERS PRESENT: CALL MEETING TO ORDER: TIie meeting was called to order at 4:13 pm APPROVAL OF MINUTES: The minutes for the regular meeting of February 25, 1993 were approved. Moyers/Hubbard I FINANCIAL REPORTS: DISBURSEMENTS: Disbursements for February, 1993 were approved. Hobart/Moyers. Visa card expenditures for February were reviewed. STAFF REPORTS: 1. Eggers introduced Larry Eckllolt, new Director of Development and explained that outgoing Development Office Director Debbie Sales would be here intennittently in the next few months as a consultant for a specific campaign. I of 4 B()f .,'.: ".'tl1....'~ ',~'" '."t-:-" ":.,' ,'," '", :" .' .., '. .,,',' '''1'1''''''-'' ' " ' ,'-:',: ;,.' ~, ,:,;.... ,~,/::;...., "., .,:';. ,.' , :' ':, I:;, April 1 , 1993 2. Craig Johnson, Children's Librarian and Cataloger, described his methods and philosophy in selecting non-fiction materials for children, both the collection for children through 4th grade in Children's Room, and those purchased for readers of approximately 5th through 8th grade which are interfiled with adult non-fiction on the 2nd floor. 3. Carol Spaziani reported on the status of the City's Cable TV refranchising process. The City's Request for Proposal (RFP), a compilation of the requests from all access channels including the library, is now available for review. The public hearing is April 7 and Spaziani urged Board members to consider giving at least a brief statement. Eggers suggested asking Board member Lundquist, who served on the committee to develop the library's request, to speak. 4. Eggers reported on the process and timeline for appointing Library Board members for the three tenns starting July, 1993. Two vacancies have already been announced by the City Council. They will appoint at their May 11 meeting. Applications should be in by May 5 or 6 to be distributed with that meetings packet. The Jolmson Co. representative will be posted and applications received by the Board of Supervisors. Copies of all applications and the Supervisors selection will be sent to the Mayor for official action. These procedures were delineated in the ICPUJolmson County contract signed last summer. Both Hargrave and Spencer have served only partial tenns and may seek reappo~tment. 5. Eggers reported that ICPL received $6,629 as the library's 1992 share from the Myron J. Walker trust. This is the 38th consecutive year of income from tltis trust. Total income now totals $93,753.30. I 6. Building Manager Ed Arensdorf has found a relatively inexpensive solution to the problem of snow on the library's east side canopy over the ramp and entrance area. For somewhere between $2000 and $3500 we can install brackets that will keep the accumulated snow from sliding off in large and sometimes dangerous amounts onto the public sidewalk. }lRESIDENT'S REPORT Swaim asked for two volunteers to serve with him as a Nominating Committee for officers for next year's Board. ANNOUNCFMENTS FROM MEMBERS: Spencer reminded Board members of the Volunteer Recognition tea on April 18 from 4-6 pm. She asked for volunteers to loan cream and sugar bowls and tea pots. Tom Gelman, is being 2 of 4 ~o8' I <::m'-;'" ,~,)" -:-"'":,,,~....': ' . ':",,', "..':,':",~,\, ) \ . "". , ..i .. ". ' , " "I ' " , . '. ", I \, . " , \ , . '",', ,t '",'\., .,:, :,U, " '1(:; ''':'' ' ,"", ", '" ,',' :,. "~,;oJ ,I,~!.." j \,".' I.'. .' April!, 1993 presented with a special award as "Friend of the Year". A series of videos on constitutional issues and seveml books on natuml history has been purchased in Ius name. DEVELOPMENT DIRECTOR REPORT: Approximately 90 people attended the John Hasse concert which commemorated the new Cumulative Giving plaque. The FY93 Sustaining Fund goal is $50,000 and at the end of the third quarter there is a YTD total of $52,418.23 plus pledges of $12,087. The possibility of raising the goal another $15,000 will be discussed at the next Friends Foundation Board meeting. FY93 contributions to the Centennial Endowment Fund is at $50,654 with pledges of $30,885. Tickets for the Rosenshontz concert on April 17 are going fast. The Volunteer Recognition tea is 4-6 pm on April!8. Board members are co-hosts and should al1end if at all possible. The "Wish list" to guide the Friends annual gift is being prepared and will go to Friends Committee in April. First National Bank has made a commitment to sponsor the annual Popo Puppet Festival for the next five' years. Noon Rotary has again funded the Summer Reading Program. The Development Office is in the process of archiving files of donors that have died, moved or become inactive 5 or more years. REPORT FROM COl\1MITTEES Director's Salarv Committee Moyers reported on behalf of the conimil1ee, It was recommended to the Board that since the City will not implement its new classification plan for managers and confidential employees until FY94 and since Eggers is at the top of her range in the current pay plan, she be given a $750 bonus. This will give her a tola! salary of $60,853 for FY93, a 3.3% increase over FY92 salary of $58,633. The recommendation was passed unanimously after a motion by Moyers/Hargrave ' Facilities Planning Committee Consultant David Smith will be here April 28 and 29. He will meet with the FPC on the 28th and then will present his preliminary recommendations to the Board at their regular meeting on the 29th. The meeting will be held in Meeting Room A to accomodate a larger audience. STAFF INSERVICE DAY: In response to the Board's direction of last month, Craig presented two proposals for closing the library for a day to provide a staff inservice. Proposal A considered closing the library on a Friday. The maximum salary cost would be $2600, although most would be "paid" as comp time or simply by schedule revisions with a much lower out-of-pocket expense. Proposal B would hold the inservice on a City Holiday (such as Veterans Day or Presidents Day) on which the library was closed. The total cost would be much higher because of the requirement for time and a half for those working on City holidays. Discussion centered on benefits to staff, the public relations of closiug for a day and the financial cost. Greenleaf moved to authorize the 3 of 4 ~()i I i 1 . r" I j I . I I ! i I , "V'""' - --. ........ ~. ........ ~.- ....... .,..., ",. -L~r :'L2l,':t":"/', ::t '.:'",,,' :,,;',' .'.,', ;.. '.J.~~f:,";:'8J.: :;:' ,~:':"',:.;~,ZI:,:I-:':, ' ' ,', ,:...:, .-:~', . April I, 1993 Director to designate a Staff Inservice Day from a regular working day (Proposal A). His motion was seconded by Moyers. Suggested months were September or December which are traditionally the least busy months. LONG RANGE PLAN. .JULY 1995 A preliminary discussion was held concerning the best manner in which to develop a new long range plan. Several issues face future Library Boards among which are the selection of a new Director and implementation of the developing facilities plan. Questions concerned a continual plan vs another Five year plan. The concensus of the discussion seemed to favor a continual plan with ongoing review and annually adding a new fifth year. Involving the community was seen as a significant part of any long range planning. Another suggestion was to compress Planning Committee sessions into a concentrated period of 2 or 3 days instead of weekly or bi- weekly sessions over a period of several months. The value of an outside facilitator was also mentioned. Further discussion will be held. The library needs a new plan in place by September 1994 when the FY96 budget is prepared. STATE ACCREDITATION APPLICATION FOR 1993.94 The Board reviewed the Application for Accreditation which the staff prepared for submission to the State Library. Corrections to the version of the Accreditation Report in the Board packet were pointed out. Items 37, 62, 66, 81, 84 should not be checked because the library does not meet these quality measures. Once submitted and accepted this application will certify the library for the calendar years 1993 and 1994. The Library is late in submitting its application ADJOURNMENT The meeting was adjourned at 6:00 pm on a motion by Greenleaf/Hargrave Submitted by Martha Lubaroff 4 of 4 ~()8 .....~., v...... L,.... __- .,.,.-.----- .... ... ~.-.....,-- .......r :,'" ~'~':.:~' ""'t'-:-;" ':~' , " : ',..' "'>:,':, ".'. ," L,,}. ,," '1' "', ' , , ' , , 't; ""~"~"':"":'i'i~.<...:.;:..". ,,~:, " :.;,.,..~~. ,(:' .<', '~":-;:>":.'.~".',,'." :'_ \\~~~\ Draft MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, MARCH 17, t993 - 5:30 PM CITY COUNCIL CHAMBERS, CIVIC CENTER MEMBERS PRESENT: Paul Casella, Cordell Jeppsen, .Tim Finer, Roger Christian, Trey Stevens MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Brau, Helling OTHERS PRESENT: Casey Ashe, Jim Pickering, Jan Cureton, Lida Cochran, Doyle Detroit RECOMMENDATION TO COUNCIL None. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Triennial review and cable TV refranchising/renewal process. SUMMARY OF DISCUSSION I Casella announced his resignation as he is leaving the state to take a job. Doyle Detroit, co- director of PATV, reported John Hess has resigned as director of PATV. Detroit and Rene Paina will serva as co-directors. PATV plans on hiring two part-time employees so the Community Programming Center's hours can be increased. The Cable TV refranchising RFP will be available to the public beginning March 31 in the City Clerk's Office and the City Cable TV Office. A public hearing to gather public input on the RFP will ba held April 7 at 7:00 p.m. in the Council Chambers. A recommendation from the BTC to the Council regarding the RFP could take place at the April 21 BTC meeting and the Council could act at their April 27 meeting. After Council acceptance the company will be sent the RFP. The company will have sixty days to respond. CALL TO ORDER The meeting wa~lcalled to order at 5:30 p.m. APPROVAL OF THE BTC MINUTES Jeppsen moved to approve the February t7, 1993 minutes. Seconded by Casella. Unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS Casella officially announced his resignation as he is moving out of the state to take a job. Casella urged the Board to continue to protect the access rights of the community. Stevens, thanked Casalla for all his work, especially his attendance at the PA TV Board meetings. iDtt .....- .",-.------..-..~ . :',,;,.:'c,',,' ,:"Ll"'..:l7'/," '/i'3: :::" ,', . ': ,: ,:':, :',;,>'':- ,'J f' 'I' m '[- .' ;~~~. .' ,,\.', "', "" , r>:'.'.".....,:,:',':'\J,..:r.': :.I,~",':."'..~.I..J' :',,',' . ::"'1 ',:. ','::" Broadband Telecommunications Commission March 17, 1993 Page 2 SHORT PUBLIC ANNOUNCEMENTS None. PATV REPORT Doyle Detroit, co-director of PA TV, reported that John Hess has resigned as director. Detroit and Rene Paine will serve as co.directors. There is a proposal before the PATV Board to hire two half.time employees and retain the two co.directors so the hours the Community Programming Center is open can be increased. PA TV is making an effort to get more children involved. On March 31 PATV will host a group of Campfire kids. Students from Hoover Elamantary School are involved in the project to produce a book and a video. PATV staff has been teaching them how to use equipment and assisting tham in the,ir project. The 1992 PATV Annual Report will be ready for the next BTC meeting. LIBRARY REPORT Casey Ashe reported the library has baan working on preparing their comments for the refranchising draft RFP. Ashe is also preparing a document for the RFP public hearing to express support for a PEGL facility. There were some technical problems at the Old Brick head.end which affected the library channel. TCI responded quickly and corrected the problem within four hours. ECC REPORT A written report was provided prior to the meeting by Jean VanDeusen outlining recent developments with Channel 27. Shaffer reported he has talked with the president of ACT, Dick Ferguson, about a proposal Ferguson has prepared for the School Board and how that proposal may be related to the refranchising process. TCI OF EASTERN IOWA REPORT No report. CABLE TELEVISION ADMINISTRATOR REPORT , Shaffer reported that a draft RFP has been distributed for comments to those involved in its development. They are to be returned by March 23 so Rice, Williams can incorporate comments and make corrections prior to the Commission's April 7 public hearing. The RFP will be aveilable to the public through the City Clerk's Office and the Cable TV Office beginning March 31. Additional changes to the RFP could be made after the public hearing, by the BTC. and by City Council. A recommendation from the BTC to the City Council regarding the RFP could take place at the April 21 BTC meeting. The Council could then act on the RFP at their April 27 meeting. After acceptance by the Council it will be sent to the company who will have 60 days to respond. Shaffer reported receiving several complaints expressing displeasure with the new channel lineup and one complaint about charges for' multiple outlets. Shaffer noted that the FCC is set to act on the multiple outlet issue. A first printing is scheduled for April 5 and final action on May 5. It appears the FCC will mandate a singla.household charge. Shaffer also received a complaint from someone who claims one . ' ~all I ":: : ,:' ":",, ,,',' ~" '", ,i7/" :;t:~;~: :: '", ' ": ",' ",' .,' tl"';"1 : '[ ( ,'r1:';'" ,,", . ,0' :.,.:<'~;.': .::1l1.1'...._'.L,~:. .~.....~,. I ",' ,'..,", " .,', Broadband Telecommunications Commission March 17, 1993 Paga 3 of the cabla company subcontractors removed his antenna wire whan cable was installed. The company denies the claim. Shaffer reported PATV's contract with the City is nearing expiration. PATV will send a letter of intent by August 1 and the BTC will need to hold a public hearing to gather input on PATV's performance. CABLE TV REFRANCHISING/RENEWAL Copies of the RFP will be available to the public beginning March 31 in the City Clerk's Office and the City Cabla TV Office. The public hearing will be advertised in both newspapars, Government Information Channel and PATV. Shaffer will present a review of the refranchising process at the public hearing. Shaffer and Bill Blough will be available to answer any questions that may arise. Casella said the annual audits of the company needs to be pursued. Shaffer said audit language is an ordinance item. Rice, Williams is planning to have a draft ordinance by the time the company's response to the RFP is due. PUBLIC DISCUSSION None. ADJOURNMENT It was moved by Casella and seconded by Christian to adjourn. Unanimously approved. Adjournment at 6:05 p.m. Respectfully submitted, iIlia Shaffer Cable Television Administrator btc3017,rrin ~ ID' ....~,v,r "...,--..,. ......------ -.. ...~..-~---....-r y-... - - -"'--r- ~--,- ... .... T- ...- \~~ I " "C. I'," hf ""'," , -," .: '," '" '. ' ,: " " ::::' ,:)i.;': ;:::;,Q9" ':,\~":'; ;,;1 -'_ : :', , .' ,",:':, ': ,::, ::,', ,'..:, '::::, Draft MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY. APRIL 21,1993.5:30 PM CITY COUNCIL CHAMBERS, CIVIC CENTER MEMBERS PRESENT: Cordell Jeppsen, Tim Finer, Roger Christian, Trey Stevens MEMBERS ABSENT: None STAFF PRESENT: Sheffer, Brau, Helling, Burnside OTHERS PRESENT: Bob Hardy, Jean Van Deusen, Doug Allaire Doyle Detroit, Casey Ashe, Heather Mather, Jonathan Paterson, Howard Horan RECOMMENDATION TO COUNCIL It was moved by Jeppsen and seconded by Finer to recommend approval of the Refranchising Request For Proposal (RFPl to the City Council. The motion passed unanimously. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Approval of the Refranchising Request for Proposal. Cable TV refranchising/renewal process. SUMMARY OF DISCUSSION The Commission voted to recommend that the City Council approve the RFP. If passed, the RFP will be sent to the cable company who will have 60 days to respond. After TCI responds to the RFP the City will have 30 days to indicate their intent to renew or deny. Finer said that an audit is needed weather paid for by the City or TCI to ensure the Commission meets their responsibilities to the public. Three PATV Board members need to be replaced. PATV received their annual check from TCI on April 16th. The Community Programming Center will be open 40 hours per week by June 1 sl. Third quarter library statistics show children's programming is up 26%, PATV shoots for the library up 56% and the total number of programs cablecast up 14%. A program has been produced by the school system about the up coming May election regarding the Physical Plant and Equipment Levy. A tape produced by Hills Elementary School called There Are No Hills in Hills won a state video festival and will move on to international competition. Blough has responded to PA TV's complaints about the late payment of their operating funds in e letter addressed to the mayor with copies to Shaffer and PATV. CALL TO ORDER The meeting was called to order at 5:35 p,m. APPROVAL OF THE BTC MINUTES Christian moved to approve the April 17, 1993 minutes. Seconded by Finer. Unanimously approved. gD~ "-;,' ..,. ..... ---"..-.- ."....-.------ - .. ~..~-- ...-----,'." - .-- --- -- .... - - - --, ,... ~. - --- '" '"' "'r :>'~: ~~ '<~" ... :';'tl' " ','''',.' ,',:,:: ,..,' " " L.- "'-'I "I ' ,., ' - " , ',' ~';:: :"'~"''-:!:'''~'';,f;~,:;';~.~:':,f~;,''', :>; ::/, '~',,''':'':,,;:' ":"':'::',',:: Broadband Telecommunications Commission April 21, 1993 Page 2 ANNOUNCEMENTS OF COMMISSIONERS None SHORT PUBLIC ANNOUNCEMENTS None. PATV REPORT Doug Allaire reported three Board members need to be replaced. A pool of potential candidates is being developed. Doyle Detroit reported PATV received their annual check from TCI on April 16th. Detroit suggested a late fee should be built into the next franchise. PATV will be hiring two new half time employees. The Community Programming Center will be open 40 hours per week by June 1 sl. The daily program schedule is now played between programs. The annual report is still not finished. Detroit reported problems with the quality of PATV's and the Library's signal. Steps are being taken to correct the problem. LIBRARY REPORT Casey Ashe provided third quarter statistics. Children's programming is up 26%. PATV shoots for the library, as required by their contract, are up 56%. The total number of programs cablecast in up 14% due, in part, to an increase in the number of hours the library is open. Original programming, adult programs. and lab use are all down. ECC REPORT I Jean Van Deusen reported the school's participation in the PEGL discussions holds great promise for enhancing cable-related applications. A program has been produced about the up coming May election regarding the Physical Plant and Equipment Levy. A tape produced by Hills Elementary School called There Are No Hills in Hills won a state video festival and will move on to international competition. TCI OF EASTERN IOWA REPORT Bill Blough provided a tape of a 12 city TCI teleconference/press conference which explores how TCI is positioning itself for the future. Blough has responded to PATV's complaints about the late payment of their operating funds in a letter addressed to the mayor with copies to Shaffer and PATV. Blough urged Detroit to contact him when they have trouble with their channel and offered to send someone to look into the problem first thing tomorrow. In regards to a system rebuild, TCI has begun a walk-out of the system to verify what is In the field ageinst their maps. The walk-out will take about three months. After it is completed the design phase will begin. The rebuilt system will be 750 MHz with a comprehensive 1 GHz return line passing all drops to carry 2-way Interactive data, possibly digital voice and video. A Direct Broadcast Satellite service will probably be introduced in lowe City around December or January which will compete with TCI. This devalopment and telco entry into video sarvices has motivated TCI to move es quickly as possible with the rabuild. Tha rebuild will enabla TCI to send Coralville a totally separate signal. Coralville and Univarsity Heights officials have been notified of tha expiration of the franchises and seem to be weiting to see what lowe City g~, - ...-:'........ I "...."" .".--- -. ... ......-..~-- ""--r ,. v - - "'-r- -. ,- -~.".-...- ~" .~"", :, '....:, ":i'~'" ',' : '','; \:,i":," ::":..,:'.... "'~ ,:"lit, ,,:l,'I"" ,':' :',,;" ,:,.,,:.;.- >,~:.::ll..i "/' ;{~,',' :)~::"..,,;, :',: ''''-:, ',':,'" :, 'i:. Broadband Telecommunications Commission April 21, 1993 Page 3 does. Blough expects Coralville to request a government channel and noted that they will have to dedicate some of their franchise fee money toward its operation. Their franchise fee has been going into their general fund. TCI has completed a must carry analysis which measures off-air broadcast channel strength. Channel 6, WOC in the Quad Cities, will probably be petitioning the FCC to be put back on the system. Under the current must carry rules TCI is not required to carry WOC. With a rebuild WOC would most likely be picked up regardless of the rebuild. Under must carry rules the broadcast stations have until July 3 to indicate if they want must carry and channel position or retransmission fees. The FCC is currently compiling rate information to establish a rate regulation benchmark. Between September 1,1992 and April 1993 TCI increased their rates by 4%. TCl's rates will be rolled back at least that amount and possibly more depending on the benchmark set by the FCC. Blough would like to have authority to pick up Quad City channels 4 and 8. Channel 4 will need to go through the formal process channel 6 is currently pursuing. Channel 8 will need to waive their copyright as they are not deemed a significantly viewed channel according to FCC rules. Blough said TCI may be willing to pay for an audit of revenues for franchise fee purposes and will inquire into that possibility. Blough is responding in writing to those who wrote letters requesting EWTN. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported receiving 20 calls and letters. Three people complained that the senior citizen discount had been discontinued. Blough explained that the 12% discount can not be applied to the new broadcast tier, but still applies to expanded basic. Complaints were also received about poor Encore reception, changes in the channel line-up, PATV programming, 2 requests for CSPAN 2, 2 compliments on the RFP, 2 complaints on safety considerations at PATV and 2 request to consider municipal ownership of the cable company. Blough does not want to provide lock-out boxes for PATV unless he receives endorsement from the BTC and PATV. Jeppsen said subscribers should be able to control what comes into their home regardless of its origin and that the cable system should allow for blockage of any channel. Channellock.out options will be pursued at the next meeting. CABLE TV REFRANCHISING/RENEWAL Chenges to the RFP will be incorporated and sent to the City Council in their information packet on Friday. The Council may pass the RFP on their Tuesday meeting. If passed, the RFP will be sent to the cable company who will have 60 days to respond. Rice, Williams will work on ordinance language during thet period. After TCI responds to the RFP the City will heve 30 deys to indicate their intent to renew or deny. If a decision to renew is made negotiation will begin. Finer reised questions about the financial information required of TCI by the franchise ordinance. Finer noted that the ordinance requires audited financial statements be provided to the City and seems to imply thet the company is responsible for the cost of an audit. Without audited figures any recommendations to the City Council or decision made by the BTC will have lessened credibility. The last audit of Heritage's revenues did reveal a discrepancy. Finer said that an audit is needed weather paid for by the City or TCI to ensure the Commission meets their responsibilities to the public. Anne Burnside reported the ordinance does not allocate costs of and audit and appears to be negotiable. Shaffer and Finer will look into the cost of an audit. ~D' --.-.;'v.... "........ .."....-----. ..~.- ".~ . 'fj::' ,.' .~. ""'."~;' ,":t'-", , "'. :> ,,",~. ",:', ..,,', ",', . I ,\ I' I'. '.' . -'. . \ '.' :~, :J,......,,;,' " ;\1" ~:' " : ""l':,..., ,( ,'~. I" '.- " , ,...:. ~ ;', " .. .' Broadband Telacommunications Commission April 21. 1993 Page 4 1992 CABLE ACT/RATE REGULATION Shaffer reported that if the City wishes to take an active part in rate regulation of basic cable rates they must file with the FCC. The exact filing requirements are expected to be issued May 1. The Commission agreed to pursue the appropriate action at that time. PUBLIC DISCUSSION Howard Horan expressed dissatisfaction that the franchise fee is passed on to consumers rather than being absorbed by the company as a cost of doing business. The franchise fee is something the company pays as a right to operate in a market and citizens should not pay for that right. ADJOURNMENT It was moved by Christian and seconded by Jeppsen to adjourn. Unanimously approved. Adjournment at 6:45 p.m. Respectfully submitted, \'V~I/I.~V'C::;~~' (IIIi'>) William Drew Shaffer Cable Television Administrator blc4-21.min 80' ~\1 I~) I "'-:0:0:",,',",,<,', "..,'./, ",':', C'" ,::':",',.:,,:, ",,<, ,.t'l" .L1, ""1'1"" ' , "" '" . :\,:..:);';"::,,,jVJ::"',<,,:,,",;~,-;,':" :' ',: ,",~".',', :': ,': MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION MARCH 10, 1993.6:00 P.M. PLANNING CONFERENCE ROOM - CIVIC CENTER NORTH p~niMmARY SUbject ili Approval MEMBERS PRESENT: Joyce Barrett, Kevin Hanlck, Kay Irelan, Betty Kelly, Sue Ucht, Doug Russell, Jay Semel MEMBERS ABSENT: STAFF PRESENT: CALL TO ORDER: None Miklo, Schreiber Chairperson Russell called the meeting to order at 6:16 p.m. HISTORIC RESOURCE DEVELOPMENT PROGRAM (HRDP): Mlklo noted the deadline for submitting HRDP grant applications Is June 1, t 993; receipt of grant funds would provide the opportunity for the Commission to do further surveyor planning work. Barrett suggested the grant application request funds to hire a consultant to write a landmark ordinance. Russell noted the Conservation District ordinance will be more difficult to write; he suggested hiring a consultant to write that ordinance Instead. Mlklo urged the Commission to also consider requesting funds for survey work. The Commission discussed the two Certified Local Government (CDL) grants currently pending. Barrett offered to begin the preliminary work on the Conservation District legislation. Miklo said he would place this Item on the agenda for discussion at the next meeting. BROWN STREET HISTORIC DISTRICT: Irelan reported Sue Finney, President of the Northslde Neighborhood Association, suggested representatives of the Commission meet with all the block leaders In the proposed Brown Street Historic District to provide packets of Information for the block leaders to distribute to Individual households before each block meets separately with representatives of the Commission. Russell listed the Items to be Included In the packets: a question and answer sheet, an outline of the legislative process to become a historic district, a map of the proposed district, a neighborhood design book, and an Invitation from the Northslde Neighborhood Association to attend the block association meetings. He noted the goal of the Commission Is to meet with all the block organizations within the next 6 to B weeks. Aller some discussion on scheduling a Historic Preservation Commission meeting for May, the Commission agreed to discuss possible dates at their April meeting. Hanlck Joined the meeting at 6:34 p,m. The Commission agreed to further discuss In April the possibility of coordinallng the organization of the proposed Brown Street Local Historic District with the proposed CLG grant funded consultant for a National Register District. ~/() -. ~.' V" -. ".. ....- ,.,.-.------ - "'--~-'~-""'~ .,...,----..~-........"""\,~ - ....--..,.._-...--'j-.....,............----...,.- .. ":"1~' ,'" '~".."."I..;'; ;~l':,":: :,:" ,.'.','.'\ ';,",' ":!-'- . - .' ' ':/~- J' ; It~' .' ". . . ". '" "-1 . f":;,,,_;::: ':".L;:;i,'""":", " ,::'!,.';;:; ;.',.,.',' ,:';,:-', ';:' Historic Preservation Commission March 10, 1993 Page 2 1993 HISTORIC PRESERVATION AWARDS PROGRAM: Kelly reported she and Russell had met with Bill Greene from the Johnson County Historic Preservation Commission, Steve Vanderwoude from Friends of Historic Preservation, and Debbie Dunn from the Johnson County Historical Society to discuss the awards program. Russell noted First National Bank has agreed to sponsor this year's program. Mlklo said Information to Includo In the press releases and Introductions at the ceremony Is needed from two of the jurors. Kelly explained the Johnson County Historical Society will present awards at their annual meeting rather than as a part of the City's award ceremony. Hanlck said Robert Hatcher, a professional architectural photographer, has offered to take the nominee photos free of charge. Kelly said the theme for this year's program will be 'Preservation and Livable Communities: Make the Connection'. Licht joined the meeting at 6:45 p.m. Kelly suggested an essay contest be Included as part of the awards activities next year. The Commission discussed possible nominees for awards. Miklo said the list would be expanded and categorized at the April meeting. He noted the press releases should provide his office phone number for members of the public who wish to suggest nominees. I The Commission tentatively agreed that the Residential Rehabilitation and Commercial Rehabilitation categories would be competitive; certificates of recognition would be given for the Long-Term Maintenance and Painting categories. Russell asked the Commissioners to consider potential nominees forthe Margaret Nowysz Award. CONSIDERATION OF THE JANUARY 13.1993 and FEBRUARY 10.1993 MINUTES: Semel moved to approve the minutes from the January 13, 1993 meeting. Irelan seconded. The motion carrIed on a 7-0 vote. The Commission discussed several corrections to the minutes of the February to, t993 meeting. Kelly moved to approve the minutes of the February 10,1993 meeting, as amended. Irelan seconded. The motion carried on a 7-0 vote. COMMISSION INFORMATION: Licht reported a proposal was presented to the Parks and Recreation Commission to move Bluffwood Cottage to the entrance to Hickory Hili Park. She noted the proposal faces stiff opposition from environmentalists. She said the Parks and Recreation COlJlmlsslon has mixed support; the biggest deciding factor will be the costs to the City, which Include providing handicap. accessible restrooms, utility hookups, and maintenance. Licht noted the cost of moving the cottage will be collected by a fund.ralslng event. She said there appears to be substantial support for the proposal In the City Council. 1/0 ~"'V"""" "...... ..".... - ---.-. .-- . .':; '~', ',L~l :.' '; L(, .'.."i ,,:" ":13;:,,' ,,' ,> :,,\:' "", ,,'~,' ",:'. ~,': .~1)~'.1'''', ~21: .,:. :~t;"-'''': .' :1,:]::': ~ '.',', ''', -,::>",':' ,: ....,'~, Historic Preservation Commission March 10, 1993 Page 3 in response to a question from Barrell, Russell replied the Commission has not taken a posillon on the proposal; he suggested sending a memorandum strongly supporting the ad hoc committee's proposal to move Bluffwood Collage to Hickory Hili Park. Barrett moved to send a letter to the Parks and Recreation Commission supporting the proposal to move Bluffwood Cottage to the entrance of Hickory Hili Park. Kelly seconded. The motion carried on a 7-ll vote. Licht agreed to draft the proposed letter. Licht noted the Salvage Bam would be holding their grand opening on May 8; she said Pam Barnes would appreciate the Commission's support at the grand opening. Barrett said she will be submitting ,her letter of resignation since she is no longer eligible to represent the Woodlawn District because of a recent move. She suggested Glnalle Swaim as a possible replacement. Russell noted Irelan and Licht had recently been reappointed to the Commission. Russell suggested the Commission send a memorandum to the City Council to thank them for earmarking $4,000 from the contingency fund as match money for possible grants, Licht reported she had toured the facility at 602 Clark Street and had suggested changes; she asked If the Commission would like to review the changes after they have been drafted by the architect. Mlklo suggested the plans go through the entire Commission again. Adjourn at 7:45 p.m. I Minutes submitted by Nancy Schreiber ppdadmln'minsIHPC3.1O.rnin !/O - ......, v..... --~....... ....-.---- ~l~ I - .. ...---~.~- """r "",,~""-r- --,.- .. .... T - ..... - :" ,,'(.:n;" ,'til,,' ':1;:/':';[,,)'" ": ,-',:', ":"':"',:"< .' '., ",::~.:,fr .".~ ,I, ' "?1 '. ' .' " .:.:' ,~......,r:'.l'" :'1./':: ""'.7' . ',.~ I.... , ,'; ","'.,",' I, ".:,,: -:1' MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY. MARCH 9. 1993 - 5:30 P.M. COUNCIL CHAMBERS. CIVIC CENTER MEMBERS PRESENT: John Ockenfels, Howard Horan, Robert HiCks, Richard Blum Pat Foster, STAFF PRESENT: Ron O'Neil, Anne Burnside CALL TO ORDER: Chairperson Blum called the meeting to order at 5:35. A quorum of the Commission was present. ELECTION OF OFFICERS: Blum stated that the first order of business was to elect officers for the upcoming year. Officers for the office of chairperson and vice-Chairperson/secretary are elected annually at the March Commission meeting. Horan nominated Ockenfels for the office of chairperson. Foster seconded the motion. There were no other nominations. Ockenfels was elected chairperson 4 - 0, with Ockenfels abstaining. Blum nominated Foster as vice-chairperson. Horan seconded the motion. There were no other nominations. Foster was elected vice- chairperson 4 - 0, with Foster abstaining. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. AlP 3-19-0047-03 Feasibility Study - Ockenfels stated that this item was on the agenda for the Commission to discuss the consultants' recommendations and make a recommendation to the city Council concerning the study. Blum stated that there were several issues raised since the study began. One issue involved environmental concerns. One of the issues involved the Snyder Creek watershed area near site One. Environmental issues near any of the proposed sites and the current site should be investigated. There is a question of whether an environmental impact study would be required if land is purchased for easements at the current site. The question was raised concerning the sale of the current site if the Airport was moved. How would the funds become available to apply to a new site? Is the Airport property worth the value assessed to it by Coffman Associates ? 81 , .... ~, ... .. .. ".. ~ .".-.- - - --.. ..--.......-T _......, ,.-~ ~, ....... _ _ . _-,-- ._. -,-~ -...._.....,.. _ .. ____ :::, , ;"L~t : ',', +:~;,"'"/~l"'< Or~~:' :,'-', -::'>. ^'< <,,:' ,0',::,::-,: ."; "" ~r]f: ".\~." '.':11 ~.' "-:{~........ \ . .. "" ' \ ,', ',' ..'i Blum suggested requesting a second oplnlon on the value of the current site. He stated that this does not have to be a full appraisal, but an overall value estimate. Blum wanted a better estimate of the costs for opting out of the FAA CIP program and locally financing any repairs needed. The estimate given in the study was $ 2.1 million dollars. This did not include some repairs not 'eligible under the FAA CIP program, including pavement near the T-hangars, Runway 12/30 and Terminal Building rehabilitation. Hicks questioned whether there were airports in the United states in non-compliance that were still receiving funding. Blum explained to Hicks that there is a major difference between being in non-compliance and not meeting the 1989 Design Safety Standards. Airports in non-compliance do not receive federal funding. Non- conforming airports can receive funding if a plan is in place to show that the airport is working toward meeting the safety standards. Iowa city is in compliance but does not meet the 1989 Safety Design Standards. The FAA is reviewing the final report by Coffman Associates to see if there are any technical mistakes. The FAA will not suggest an option for the Commission. That must be a local decision. Hicks stated that he believes Iowa city needs an airport but he questions how large of an airport the city needs. Blum said he was more concerned with meeting safety issues than with the size of the airport. Horan said that it will be more difficult in the future to protect the land around the Airport from encroachment. If the city does not own the property, it is difficult to control development. I Blum made a motion to have H.R. Green Co. provide a cost for providing cost estimates for improvements at the Airport to maintain the current safety level. This is what is could be considered as the minimal cost option. This would include eligible and non-eligible items under the FAA CIP program. It would also included an airport master plan. Hicks seconded the motion. The motion passed 5 - O. Hicks and Blum will contact H.R. Green to provide the information for the April Commission meeting. b. IOOT Capital Improvement program - O'Neil stated that the deadline for application to the State DOT program is April 1, 1993. O'Neil suggested applying to the State for Phase Three of the security fencing plan. This would fund security fencing from the northeast corner of airport property to Ruppert Road. Blum made a motion for a resolution to apply to the lOOT CIP program for Phase Three of the Airport security Fencing plan. Foster seconded the motion and at roll call vote, the motion passed 5 - O. O'Neil will prepare and send the application by the April 1 deadline. 'II' ........11 ~~'~._.~._...._,,_ '_ __ ~.~-tl_.""~J.JlfI"llr1~I'f\II1",IfIPlftllllnlIlllJll!llll'I__ :, " ':L:':'- ':',:W;, ',,,,,;,"",, 'i12r: , ,:,""..", :,' <".' ,>':" ~< ':':.','~.~:~ .~?J:\\\~I :Il',,":, l,r.sJ.j: " "~'\~' "', /,,\ ,', .. .:' c. Sertoma Request - Fly-in Breakfast - Blum reported the Sertoma Club was requesting permission to hold their annual breakfast at the Airport. There will not be an air show as in the past two years. There will be a remote-controlled aircraft show. These are one-fifth scale models and will require a hard surface area for landing and departing. Foster made a motion to grant Sertoma I s request to conduct a breakfast at the Airport, to include an air show with the remote- controlled aircraft. Ockenfels seconded the motion and it was passed 4 - 0, with Blum abstaining. APPROVAL OF MINUTES: The minutes of the February 16, 1993, Commission meeting were approved as presented. AUTHORIZATION OF EXPENDITURES: O'Neil presented the list of expenditures for February. Coffman has presented the request for final payment for the Feasibility study. Blum moved to approve the expenditures. Foster seconded the motion and it was approved 5 - O. CHAIRPERSON'S REPORT: Ockenfels thanked Blum for the job he has done as chairperson the past few years. COMMISSION MEMBERS' REPORT: I Horan attended a meeting in Hills that dealt with the Feasibility study. He said he has a better idea of the concerns of those in the proposed sites as to why they are opposed to relocating the Airport. Blum reminded the Commission of the state Aviation Conference in Ames on April 14 and 15. He said there are many interesting topics to be covered and encouraged the Commission members to attend. Foster made reference to the aircraft accident in Newton and emphasized the importance of providing a safe airport. ADMINISTRATIVE REPORT: O'Neil stated that the Stormwater Management Plan was to be in place by April 1, 1993. He was working with the City Engineer to develop the plan. A letter was ,included in the Commission information packet concerning the aeronautical study for Hubbard Milling. This 'was a request to add 30 feet to the Protein Blenders building. The Commission has asked the Federal Aviation Administration to review the aeronautical study. jll -..,-;'"~... "...... ..,,-.-- - ....----.......,..,--..... r .,.....---- . - y-- - - ,,~ - ....-...,..-----.--~.-.................- \ , ":, ;L"':'I~ <'lit' c;, I ",<~..t ,',-; ,~': ,,' ",,",,; ',;,',." ~,':',:)~,,<;, "~{J,'.,'':''':~:'.;' .',/(-:,:.' ",,: ' ',::,::',::'; The fire department conducted their annual fire inspection in February. The auto gas barrel owned by ICFS does not meet safety standards. ICFS has been notified and the barrel will be brought into compliance or removed. Iowa City Flying Service has suggested the Commission proceed with installing a SAWRS weather station until the ASOS is certified. The station license would be revoked when the ASOS is certified. It was suggested that if ICFS would like to install a SAWRS for their use, they should formally request that from the Commission. SET NEXT MEETING: The next regular meeting is scheduled for April 20, 1993, at 5:30 p.m. at the Transit Facility. ADJOURNMENT: Hicks moved to adjourn the meeting. Foster seconded the motion and the meeting was adjourned at 7:10 p.m. /It'/lJi / i John Ockenfels, .- ,. ill - ~~..,.... .... \ I ."... .......~ ...-.---- I,\~ )~l .. r......--...- :':;':.J(r,':,',,~',",:' ~:"I'::'.'i8''. ,\',,<,- :,"",< ,,:,::- ", . 13',/" ~Q" "1 \,', , ,. ~,' . : ~ ',' ~ .1: ,,::;, . ,:!t .~. :. ~', . I ~ _' '.', . '. .;' . .' . . '. \ ,', MINUTES IOWA CiTY PLANNING AND ZONING COMMISSION APRIL t5, 1993 -7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS I";:.~~'~--'"'''''' I!.", J " "', ".."'{ 1 "',,' ',~,,'" I"" I r ~ ~";'lllJ;~ol~J~;i'l.Ji' Subjacl to flP~TDval MEMBERS PRESENT: Ann Bovbjerg, Casey Cook, Sally Dierks, Dick Gibson, Tom Scott. George Starr MEMBERS ABSENT: Pete Cooper STAFF PRESENT: Burnside, Denney, Miklo, Moen, Schreiber CALL TO ORDER: Chairperson Scott called the meeting to ordar at 7:50 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval, by a 6,0 vote, of an amendment '0 Section 36-B2 of the Zoning Ordinance to permit, on a case by case basis, constructiun of a single-family dwelling on a lot of record that fails to meet the requirements of the zone for lot area by adding a subsection (d): In cases where a lot of record is contiguous to and considered part of another property, because it is in single ownership, the Board of Adjustment may grant a special exception to permit a single-family dwelling and accessory buildings to be erected on the lot of record notwithstanding a failure to meet the requirements of the zone for lot area, but provided that the granting of the specific requested exception would result in appropriate, compatible development with surrounding residential development and would meet all other requirements of this Chapter, including setback and frontage requirements. 2. Recommend approval. by a 6,0 vote, of REZ 92-0017, a request to rezone a 55.14 acre tract from RS.5, Low Density Single.Family Residential, to OPDH.5, Planned Development Housing Overlay and of the OPDH plan for Village Green South, Parts Three-Eight, for property located west of Scott Boulevard and north of the Iowa Interstate Railway, sUbject to: 1. The applicant documenting whether state or federal jurisdictional wetlands exist on the site. If protected wetlands exist within the proposed development, the applicant needs to demonstrate that the development, as designed, will not negatively impact the wetlands. 2. The typical section of the proposed walkways (trail) should conform to the Americans with Disabilities Act (ADA) requirements. At a minimum, the trail should be constructed at least eight feet in width. The trail should consist of a minimum of four inches of 3/4.inch roadstone and a topping of three inches of 3/B-inch base material. ~/~ - .-;" v .. ---"..'" y-'- - .. ......--~,,~- .....r ., ....... - - .~ r- ~-~,.~ ... ~ ",'", ....-': - ':" ",<' _:' ", ',.' i'q,' ',', ',', "':.":'" '" ::' "...", , "t], "" ~ '--I'" , ,'" :', ,',,- '-,<:': ,',: ,',t ;j :1 ".'1 L /'. ',' ","':. 'j' .;"1 :', " ' ,', \ ',,:\ , <,'. ~lj. , ,. R, -' "", r ,', " '. .,J " I . \. ., ;: Plan~ing & Zoning Commission April 15, 1993 Page 2 3. In addition to the developer's obligation to construct the trail as a condition of approval of this planned development, the developer must provide appropriate ground cover and landscape the parkway according to plans approved by the City. These plans should be submitted to and approved by the City prior to Council consideration of the final plat and administrative approval of the final OPDH plan. If the City deems it in the public interest to accept dedication of the 12.18 acre parkway, this dedication should not be accepted until (a) the parkway improvements, including the storm water detention facilities, are complete. and (b) construction has been completed on 90% of the lots abutting the parkway. 4. If basements are to be permitted within the subdivision, the approval should be subject to the following conditions: The basements may be constructed on lots which are abutted by a subsurface drainage system provided said basements are equipped with a sump pump and adequate foundation tile with discharge into said drainage system. Proper installation of the sump pump and foundation tile shall be the sole responsibility of the developer and/or contractor, and the City shall not be responsible for inspecting the installation of the sump pump and foundation tile. Discharge of the roof drains and downspouts of dwellings into the subsurface drainage system is prohibited. To ensure compliance with these provisions concerning basements on lots abutted by a subsurface drainage system, the property owner's registered engineer shall certify the following: a) There is no discharge of roof drains and downspouts of dwellings into the property's subsurface drainage system; and I b) Foundation tile and sump pump have been properly installed to said subsurface drainage system. 5. If a force main upgrade is required, it will be the developer's responsibility to obtain sufficient off-site construction easements prior to final plat approval and final OPDH plan approval. Additionally, the developer will be required to enter into an agreement with the City regarding the installation and cost sharing of the proposed 12-inch water main on Scott Boulevard. 6. A Grading and Erosion Control Plan must be submitted to and approved by the Public Works Department prior to Council consideration of this preliminary plat and OPDH plan. 7. The connection of Wintergreen Drive to Sterling Drive will be prohibited until the connection of Wintergreen Drive to the future Village Road extension is completed. i/a I 'Y"" - -.---....... ~TT.....,,.-.....,,. ,.__ - - '-r-- ._.'-_ --...~.....,.- v ........ __ .~ . .....- . -... ~":"'tj..i.'.'. ~"" ',,-:-," 'It....,'" '. ',,' -".,'.",,', : .:: '" " .' : /".,,"" '" ',',. ' '" \ :' ~.. ' r .' "I '.....1 I '. . , . ,'" .- ,'", "..I '. ,I "" :", ""'''''''' .' ," . ~ . , . .' . ' ., '\ I I .. \.. .,. ,.... ~ ' ...... "'". j .' I J " .\, "',').,' '-', _ ' ,. I " . " ". ',. Planning & Zoning Commission April 15, 1993 Page 3 3. Recommend approval. by a 6.0 vote, of SUB 92.0028, the preliminary plat of Village Green South, Parts Three.Eight, a 55.14 acre, t67-lot residential subdivision located west of Scott Boulevard and north of Iowa Interstate Railway subject to the conditions attached to the OPDH plan approval. 4. Recommend approval by a 6,0 vote of SUB 93.0004, the preliminary plat of South Pointe Addition, a 30 acre, 130.lot residential subdivision subject to approval of preliminary stormwater calculations and placement of notes related to these calculations on the plat, and submission of and City approval of a Grading and Erosion Control Plan. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNEXATION/REZONING ITEM: 1. ANN 92.0003. REZ 92.0015. Public discussion of an application submitted by Sycamore Farms Company to annex an approximately 420 acre tract of land located south of Highway 6 and the southern corporate limits, and to rezone the parcel from County RS, Suburban Residential and R3A, Multi-Family Residential, to RS-8. Medium Density Single' Family Residential, RM-12, Low Density Multi-Family Residential, RFBH, Factory Built Housing Residential, CC-2, Community Commercial, and CN.l, Neighborhood Commercial. (45-day limitation period: waived to June 3, 1993,) Miklo noted the Commission had been presented with a memorandum which explained how staff arrived at the boundary for the proposed Public (PI zone. In the northern portion of the parcel. the bOundary generally follows the 670 foot elevation line; in the southern portion of the area, because the slopes are more gradual and there is a less clear topographical demarcation between the wetlands and the remainder of the site, the boundary encompasses the 100 year floodplain and known wetlands. Ha said the boundary Iina is intended to be a general demarcation of where staff recommends no development occur, but subject to a mitigation plan, the "no development" area may increasa in size. Starr asked if the proposed Public (P) zone would still be part of the annexation request, given the applicant's amended application. Miklo said the Commission must decide whether they would consider approval of a request to annex only the northern area as requested by the applicant, Public discussion opened at 7:55 p.m. Richard Rhodes, 2014 Rochester Avenue. said he originally believed the wetlend complex on the Snyder Creek Bottoms would best be protected by remeining under Johnson County jurisdiction, but the Commission's painstaking deliberations over the past 5 1/2 months have convinced him that he was wrong in that assessment. ~/a.. - 'AI_"~,",." ,.ml~"U)J/I ~)IiI""~YI"~ ...-... .........-- ~,,~..... ..... -. ...-. -- "~'; ~ '~ "f"!l<' ,,""fd' "~,: '~:0'I', ,;, I :, :>,', "::';" ':" ,;", ''- '., ~ 1, '_, I~.I'" I,,' , ", \ _ ,'r 1 ',,' "-", . ' " " , .' \' ' ' '."It'. , ': ' ,'.::: - ,~." ,". " '" " ,. '1 . . , "" "I.......", '1," .I~ '",.. ' , , 0" _ .., "',} , '1." ',' ,,' , ,I' Planning & Zoning Commission April 15, 1993 Page 4 Rhodes said the reduced scope of the amended annexation proposal should in no way diminish the Commission's interest in forthrightly addressing the concerns that have previously been brought to the Commission's attention. The development of the 80 acre tract on the uplands to the north of the Snyder Creek Bottoms will have a significant impact on the jurisdictional wetlands below. Naither the landscape itself nor the City's contractual obligetion to protect the wetlands has been modified; only the developer's request has changed. Rhodes said the 420 acre Sycamore Farms tract has been represanted as being under one ownership; it thus is reasonable to require not only the necessary mitigation plan for the uplands, but also to continue to require the dedication to a public entity of the part of the original tract that lies on the Snyder Creek Bottoms as a condition for allowing any development to proceed. Georoe Matheson. 745 Keswick. said as a person in the real estate business, he wished to speak on behalf of the Sycamore Farm Company's attempt to put together an affordable housing package. He said his last count of the number of dwellings on the market under $70.000 was 15 to 20. He felt this was a sorely lacking number of homes for people in this price range, Matheson understood the Commission's seriousness of purpose in terms of the wetland issues, but hoped a solution would be found that will protect the City and help people in need of affordable housing. I Matheson addressed the issue of modular housing, noting the quality of modular homes has improved significantly in the past few years. Referring to a modular home recently on the market, he said many realtors did not even realize it was a modular home. Dierks asked Matheson for a comparison of mobile homes, modular homes, and zero- lot line homes in terms of cost and demand. Matheson said there has been an explosion of the zero-lot line market; there is also a market for modular housing and mobile homes. In response to a question from Dierks, Matheson explained modular homes can either be placed on a permanent foundation with a basement or on a slab with no basement. In response to a question from Gibson, Matheson said he has no financial or contractual interest in the Sycamore Farms project. Jim Miller. 2205 Aber Avenue. identified himself as part of the Sycamore Farms development team. He said the applicant's primary reason for amending the ennexation application was to alleviate the concerns that the Commission and others have expressed over the past 5 months, Miller seid the development team understands that protection of the wetland area is of primary importance and that, since there are currently no protective ordinances in place. the Commission is treading new territory regarding adequate protection of wetlands, 8/ d. - ---. ~.......... ....... ~- ...... r <:"" ~ ,i,,' ',": ,....",: ,_',' " " " ',.. ,,' , ' '.... " ',I'" i":l ' " ",',' ,,' ,~.-. ~'/' I,:":, '; II , ' : _,f. "~..T: 'I-'.';i'~: <:, "'.' '.'.: '~.~; I. :', ';" , " , ,l.. ",M, ,J....\', ,AS"", , ,., ,', .. ' ,<, ":;'~. I ., '~. .", .1\..', _ I ':,' ',' -, ~, Planning & Zoning Commission April 15, 1993 Page 5 Miller said the development team's goal has always been to provide affordable housing. He quoted from the CHAS report. "The shortage of affordable housing affects the economic development of the City in attracting and retaining businesses and recruiting employees." He said the development team's goal had now been altered to include the equally important goal of protecting and enhancing the wetland area. The development team has spent a great deal of time and money trying to answer all of the questions and concerns put forward by the Commission and others. Miller said everyone must realize this project is an opportunity the development team is willing to provide. It will give the City affordable housing, provide financing alternatives for people who do not currently have homes, and will be a chance to forever protect and enhance what has been termed as an "environmental pearl" for the southeast part of Iowa City. Miller said the incentive behind the annexation modification was to resolve two of the three major issues that continue to surface. The first issue is the delineation of the wetlands; the area remaining in the amended application contains no wetlands. The second issue is the question of the appropriate buffer zone to protect the wetlands. The developers and staff have surveyed several states; the general conclusion has been that the buffer zone should be 100 to 150 feet to protect the wetlands. In the reduced annexation request, at the closest point, the top of the ridge is 500 feet away from the area requested for annexation, the bottom of the ridge is 700 feet away, the closest potential wetland is 1,000 feet away, and the nearest delineated wetland is over 1/4 mile away. I Miller was confused as to why the modified annexation request was any different than a project that is one or two miles away from the wetlands. He asked why a 1/4 mile is more sensitive than one mile. Miller displayed a watershed map showing where the water in the Snyder Creek Bottoms comes from. He noted water from many other areas that have been or are being developed flows into the Snyder Creek Bottoms. He asked the Commission if any of these other developments have mitigation plans. Miller said the final issue that has continued to surface is the Department of Natural Resource's difference in interpretation of contract language with the City. This issue was the reason for the applicant granting an additional deferral. Miller said the development team is not opposed to a mitigation plan. The developers have proposed to the Commission that they be required to develop a mitigation plan prior to approval of the annexation request. Put in the perspective of affordable housing, there is a high risk in that the mitigation plan may require many changes before acceptance and there is no assurance approval of the annexation request will result. Miller asked that the Commission approve the annexation request conditioned upon an acceptable mitigation plan. Miller said the developers were never asked to dedicate the proposed Public (PI zone to the City. The dedication was a result of there baing no other appropriate zone indicating 'no development." He said the developers cannot consider dedication, but g la ....-;''Of"..... - --. ..--........--. ....... ~- -~ ~ - - ---r-- --- ,- ............ .......'-- , . ---..... .....,...---- .'~ .. ... -- .~ '", ,"- ",,"'~' ',,'::',':i!J~' ..::':21:, " ,,~':'" :::" "":"::,"':'; -.lit. I "I ....m' "', ' I, " :~,~: :r'4t ,I:: "~"I"(r", ,~'!,~':"" \~ \:', ,':, ',' '", ,.,:.,,', ,':,11'..... Planning & Zoning Commission April 15, 1993 Page 6 would agree no development would ever occur in this area. Miller encouraged the people who have expressed concerns to begin supporting the Sycamore Farms project. Miller said in regards to the ID.RM area staff proposed for the southern portion of the tract, not zoned P, staff had encouraged the developers to make all necessary infrastructure improvements. He said the developers were willing to accept that responsibility. However, if wetlands were located on both sides of the access off Sycamore Street, as has been suggested, the developers would be "shooting themselves in the foot" by annexing to the City, because the road could not be improved to City standards, Miller explained the change in their request from CC-2 in the northern area to RFSH and RM-20 was at the City's request. Miller said it was noted at the April 12, 1993 informal meeting that the developers are "bouncing off the walls". He said the developers are changing their request to satisfy the Commission's concerns. Miller said the time to act on this request is now. He quoted from the CHAS report" A substantial component of the City's strategy will be to review and make necessary modifications to building. zoning, and subdivision codes in order to accommodate affordable housing." In response to a question from Dierks, Miller explained the low cost finanCing that would be available through Iowa State Sank in conjunction with federally-backed Fannie Mae funds. He said buyers would also have the option of obtaining financing elsewhere. Steohen Sr/cht. aoolicant. 321 East Market Street, apologized for not attending the April 12 informal meeting, but said he had listened to the tape recording of the meeting. He said it was mentioned that the developers are "bouncing off the walls." He stated the reason for the changes made by the developers was to respond to the Commission's views and statements. He said if the developers are trying to make a deel, il is out of the best intentions; they are not trying to cheat anyone. The initial offer was for tOO acres of open space. The developers' December 3 letter to the Commission explained the developers fully intend to protect, preserve, and enhance the wetlands and invited the City to participate in a meeting with state and federal agencies on December 11, 1992. Bright said the developers have always intended to protect and enhance the wetland area. He noted a letter dated January 14, 1993 indicated the developers were willing to put the south area in a time package for three to eight years until the City had developed ordinances dealing with environmentally sensitive areas. The developers are not trying to trick the City; they are only trying to provide the affordable housing needed. Bright said the developers intend to return to the Commission for approval of additional phases of the development. i'~ r\~' V" -,r-' ...-' - - .. ___~.~_....... '-y _ _ T_~ ___---...,_ .. .....".- ... --.r"'__ --...........- - ... ., :,':, 0' ,,", "~'" :-." '~' , , ", :':,' .. "', ':. ,,', , f"" ""l:.;,I,,' " .. , .. " ' .', ',' " '::' :, 'I.. ',~ ,',", ".' ' " 'i, '::. " '. :" : '., l. ' " .....' I' "': \ '" . '. " .\ f' , " ~, c. \. ' I ,.;;". ~..... I ',.. 1 . _ 1 ~. . ': , '. . -', ' .' Planning & Zoning Commission April 15. 1993 Paga 7 Bright noted a statement in the November 30 staff report which indicated the wetland area could be protected either by conservation easements or dedication. The developers have indicated conservation easements are acceptable and have agreed to remove additional areas with possible wetlands from development via conservation easements. Bright said he hoped the developers and the City could work in a positive fashion over the next few months to accomplish all of their goals. Public discussion closed at 8:37 p.m. Dierks moved to defer ANN 92.0003 and REZ 92-0015 until June 3, 1993. Bovbjerg seconded. Gibson said he felt compelled to respond to Bright's comments. He did not feel the City should attain affordable housing at the expense of the environment. He kept hearing the subtle suggestion that the Commission should forget environmental considerations in the name of affordable housing and proceed with the development. Gibson said he does not agree with that and will never agree with it. He said he was not saying affordable housing was not compatible with environmental considerations but, so far, the two have not been balanced against each other. Gibson said the Commission had been criticized for being unable to proceed on this application. However, the way the Commission had been asked to proceed was how the developers wanted to proceed, which prompted his comment about "bouncing off the walls". Gibson said he has been clear over the past few months as to how he feels this project could proceed: the developers have elected not to do the things Gibson feels are necessary, which is the developers' right. He said the developers could develop a mitigation plan, but have chosen not to do so or they could develop a plan other than the one currently before the Commission, which probably will not work given the consideration of reasonable mitigation requirements. He said the Commission cannot see how the currently amended request can work at this time. Gibson said the developers have elected not to go forward; hoping instead to get a commitment from the City and then proceed from a stronger negotiating position. Gibson said he had steadily argued that the City should not yield in their negotiating position until it was determined what the developer was able to do. He did not accept any of Bright's comments that try to layoff on the Commission the responsibility for this project not moving forward. He believed the developers have chosen a tactic that is intended to get the application approved without paying a great deal of attention to some of the environmental considerations. He felt the most recent proposal was unacceptable. Gibson believed the City and developers should be negotiating the entire package. He stated he would continue to take that position. Cook said he was the one who brought up the question of dedication versus a conservation easement, because the City would have a lot more control over a dedication than an easement. He noted he had discussed that issue with Bright in a telephone conversation that day. 8/~ ::,:. "~!l': , ,iiI'" ,,:;m "e., .", ,,' ',,': ',',:i ~, '" ;::"; "r.~..t>:, ~::;L>,',' i..../::, ,:jZJ,. '. ,", ': "',/':,:::" :"::':,':" Planning & Zoning Commission April 15, 1993 Page 8 Cook said one of the issues that has come before the Commission is historic preservation. The key to historic preservation is adaptive re.use; if uses can be found for historic buildings, the chances of enhancing, improving, maintaining, and preserving them are much better. Cook said while that may not be true for jurisdictional wetlands, it was imperative to look for ways to use non.jurisdictional wetlands in an economic and effective fashion. He said certain parts of the wetlands on the Sycamore Farms tract may be suitable for active open space so that parkland was not taken out of developable, taxable land. He said stormwater detention was also a reasonable use for non-jurisdictional wetlands; it has also been suggested the wetlands be used in the final stages of wastewater treatment. Gook also suggested a trail system be developed to allow a recreational and educational opportunity without hurting the wetlands and as a pedestrian/bikeway transportation corridor to link the entire south side to the area owned by the City, a small portion of which is occupied by the sewage treatment plant. Cook believed the City property would eventually be used for recreational purposes; a safe greenway through this area would be another very good use, He said if these goals can be met, he is not as concerned about whether the land is dedicated to the City or controlled through a conservation easement. Cook said he also felt a cooling off period was needed. The Commission was simply not comfortable with the level of precision regarding the exact locations of the wetlands that was currently available. There was also a consensus that the Commission preferred to treat this area comprehensively. He felt the developers had misinterpreted the strength of that consensus. I Cook said the DNR issue must also be resolved. The Commission was not comfortable with resolving that issue through a condition on the rezoning approval. He said he was looking for a specific enhancement plan from the developer before he would be willing to back off on the dedication issue, Bovbjerg said any activity in the uplands would affect the bottoms; separation of the two areas is counter to the Commission's belief that the area should be handled as an entire parcel. She said over the past year, the Commission has often considered applications in the southeast corner of the City in relationship to how they affect the areas below them. She said the slow, meandering deliberations of the Commission on this application are in the best interests of the City. Scott agreed with the comments of the other Commissioners. He said the three remaining outstanding issues as of the February 4, 1993 meeting (clarification and resolution of the disputed language in the contract between the DNR and the City on the funds for the southeast interceptor, final delineation of the jurisdictional wetlands, and a resolution regarding the limits on a buffar area around wetlands) are still unresolved. The final issue, with due deliberation by the Commission, could be resolved, but the other two issues are decisions by outside agencies over which the Commission has no control. II ;. I -. ~ . ... --~" ....,.,.-- .....". , ..... - - . - r- _. , - ... ~...,.. - lo :- ;,,: "t:?l-: ' : :Ul .-,' .:ifi, ", ;~'J' ", .' '.:..>, ,;,: ;:'" /' /:;':f" -' BrI' . I~-,' , . J "I' ".'" '." . 1:, .'", ;1 ~,>!\' ,'~. ,~: }C'.'~ ,< ,:,~~: <... '!. . ~ '_.',.' ~'.' ,:' ,I, /, .< . ~~, Planning & Zoning Commission April 15. 1993 Page 9 Scott said there was some indication this application would move forward with language containing conditions to get around the outstanding issues, but the support from the Commission was not there to do that. Scott said the Commission has gone through an evolutionary process regarding the wetland issues. He said part of the Commission's frustration has been reacting to the developers' reactions, Scott $~id while he may not share the strength of Gibson's comments. he does share Gibson's frustration. The motion carried on a 6.0 vote. ZONING ITEMS: 1. Public discussion of an amendment to the Zoning Ordinance, Section 36-9, RFBH, Factory Built Housing Residential zone, to allow consideration of certain commercial uses as provisional uses, and Section 36-58 and 36-62, off-street parking requirements and sign regulations. Scott noted this item would be deferred to the Commission's June 3, 1993 meeting. Public discussion opened at 8:50 p.m. There was none. Public discussion closed at 8:50 p.m. BovbJerg moved to defer discussion of this proposed amendment to June 3, 1993. Gibson seconded. The motion carried on a 6-0 vote. 2. Public discussion of an amendment to Section 36-82 of the Zoning Ordinance to permit on a case by case basis, construction of a single-family dwelling on a lot of record that fails to meet the requirements of the zone for lot area. Moen explained this proposal is based on a specific item recently brought to staff's attention, but deals with an issue staff has been aware of for some time. She said there is a property owner who owns two adjoining lots; one has frontage on Cedar Street, the other has frontage on Davenport Street. Both of the lots were platted at a time when lot area requirements were less than what is required in the present RS.5 zone. Further, the lots were located in a zone other than RS-5 that required smaller lot areas at the time of platting. Each of the lots is 7,500 square feet in area; tha RS.5 zone requires a minimum of 8.000 square feet of lot area. Moen noted a house is constructed on the lot to the north; the lotto the south is vacant. There is a section in the Zoning Ordinance that indicates if two or more abutting lots come under single ownership, for purposes of the Zoning Ordinance, the lots are deemed to be a single parcel and no portion of that parcal can be used for any purpose that doesn't comply with the zone requirements. This means, because this ~,~ --~,.v~ I ,...~ ".....---- . "~"'-""""--""-r-.,---.. --.--r---- ,.~ --. ......... _----v-" , .I"i>"~ '" .;" ,'. .~:.;. ,'.>: ,;.,.,: ,:,." :",:'.':'''~:':''':_!~':"'' ,'.:.':. . "~"l' ,w,. "'l;",1 ," " , . " ",,' ;,' :~,)~,:'>:\~)J''''':::.J~.:,;.' :,; ,_,:.,', : ..",' ': ::' '':',.,. .:: I,: ,:',' Planning & Zoning Commission April 15, t993 Page 10 land is under single ownership. the property owner has lost the opportunity to construct a residence on the south lot. Moen said that had the lot to the south been held by a person other than the person owning the lot to the north, that person would be entitled to place a Single-family dwelling on the south lot. She said staff felt there were legitimate reasons to consider an amendment to this section of the Zoning Ordinance on a case by case basis to allow the opportunity to permit development on such lots that are conforming with respect to all other dimensional requirements in the a zone, except for lot area. Moen said staff felt the proposed ordinance amendment would allow for in fill development, which as a consequence, may provide opportunities lor more aHordable housing. Staff also felt it was necessary to review such opportunities for infill development on a case by case basis. Staff recommended that the Board of Adjustment, through the special exception process, review each proposal and determine, based on a site plan and building elevations, whether the proposal to construct on a nonconforming lot was acceptable and not inharmonious with the surrounding residential neighborhood. Moen said staff recommended approval of the amendment with the understanding that such lots would meet all other Zoning Ordinance requirements including setback and frontage regulations. Public discussion opened at 8:55 p.m. There was none. Public discussion closed at 8:55 p.m. BovbJerg moved to approve an amendment to Section 36-82 of the Zoning Ordinance to permit, on a case by case basis, construction of a single-family dwelling on a lot of record that fails to meet the requirements of the zone for lot area by adding subsection (d). In cases where a lot of record is contiguous to and considered part of another property, because it is in single ownership, the Board of Adjustment may grant a special exception to permit a single-family dwelling and accessory buildings to be erected on the lot of record notwithstanding a failure to meet the requirements of the zone for lot area, but provided that the granting of the specific requested exception would result In appropriate, compatible development with surrounding residential development and would meet ail other requirements of this Chapter, Including setback and frontage requirements. Starr seconded. Bovbjerg said approval of this amendment would correct a quirk in the current Zoning Ordinance. She said she would like the Board of Adjustment to look on these requests favorably. Moen said the restrictions built in and the opportunity to consider on e case by case basis are designed to provide some guarantee to the neighborhood affected by this amendment that nothing insensitive to the established environment is going to be con~tructed in these neighborhoods, The motion carried on a 6.0 vote. ',01. -~,. ..,-,... "........ ".-.---- -. .. .~...- ....., }-- ,1:::""'1": ,: ~'~"" ':,~....,: ' ifj-' ,",", '::.':: '': ""..:,~"r",,", -', ,J ,," I "'I~t';1 ,',' " , "'" ":"" ;'~'~'.~,t...):'~\.,':I\:~;!\~ ':"~;;'_;" ~:"w,-,"'.', ."",'1' '''>'~>'', ~,..<I, Planning & Zoning Commission April 15, 1993 Page 11 3. REZ 92-0017, SUB 92-0028. Public discussion of an application submitted by James Anderson to razone a 55.14 acre tract from RS-5. Low Density Single-Family Residential, to OPDH-5, Planned Development Housing Overlay, and for preliminary plat approval of Village Green South. Parts Three-Eight. a 55" 14 acre. 167-lot residential subdivision located west of Scott Boulevard and north of the Iowa Interstate Railway. (45-day limitation period: waived indefinitely.1 Moen said the Commission had summarized some of its concerns regarding open space at the March 29, 1993 informal meeting. In particular, the Commission had indicated that it preferred that the northerly green space be enlarged to enhance visibility, accessibility, and the opportunity for active use of the park, and that the amount of useable area in the south portion of the proposed parkway system be extended to improve the extent of active open space within the area. Moen said it was staff's opinion that the changes that have been made to the northerly area do actually increase visibility and accessibility to tho park, but that as development occurs to the north, the proposed trail within the northerly area should be extended further to the north to allow opportunities for future residents north of this development to access the parkway. Moen said the original plan indicated a linear stormwater detention facility in the southerly green space. In an effort to meet the Commission's concerns, Moen stated the developer was proposing two storm water detention facilities; one of the basins was proposed to be a wet bottom detention facility, and the facility in the southeast corner was proposed to be a dry bottom facility. As a consequence of these changes, additional open space would be available for more active recreational opportunities in the southerly greenway. Moen noted the developer had also incorporated a trail system into the current proposal. She said the Parks and Recreation Commission reviewed the current proposal at its April 14, 1993, meeting. The Commission generally concurred with the items in Moen's April 8 memo and the suggested changes made by the Planning and Zoning Commission at its April 12 meeting. The Parks and Recreation Commission concurred that the trail should be a minimum of eight feet in width, with a four-inch compacted crushed lime surface. Moen noted that the plan had been amended to illustrate that the surface of the walkway will be eight feet in width. There is also a reference noted on the plan to road stone and another base. The Commission must determine whether its intention of having a four,inch compacted crushed lime surface is being met. Moen said the Parks and Recreation Commission also concurred that it would be appropriate for the developer to submit a landscaping pian to be approved by the City and that the developer was to finance the landscaping plan. The Parks and Recreation Commission felt that the plan should include prairie vegetation; that whataver ground cover was appropriate for this particular area would be acceptable. Moen said there appeared to be no strong consensus among the Parks and Recreation Commission about the need for lighting, She said the Parks and Racreation Department Director tl3 I .".... - -...--r~...... ~..- ':,,;',,'!i:l;'~' ,B,'.',:,:t-:~I ,:' ,)n{, ;"," :, .', ,:,' .'", ,"';:,:', , ' r'" , [9 " 1'+' ", 9'1 ' " ""'., .i ''',l~"l/.. ;,~",..,~\, ......;;,~:. '.','" "'"I'" ~~, ~ " ':.;., ,,:"', ..:.. Planning & Zoning Commission April 15, 1993 Page 12 recommended that a minimal amount of lighting should be supplied within this development; the details of that lighting plan could be submitted with the final plat. Moen said the Parks and Recreation Commission did concur that the parkway should not be accepted by the City as a dedicated parkway until all parkway improveme(1ts, including the stormwater detention facilities, are completed and construction on 90% of the lots abutting the parkway are completed. This would assure the City would not be receiving parkland that would be on the receiving end of any erosion that would occur as a consequence of building on lots adjacent to this parkway. Moen said the Parks and Recreation Commission felt strongly that as development to the north occurred, the land contiguous to the 1.28 acre park north of Wintergreen Drive should be dedicated to the City so that the park could be enlarged. Moen said the items still requiring reconciliation include: 1) Documentation regarding the existence of federal or state jurisdictional wetlands on the site. If jurisdictional wetlands do exist, there needs to be some demonstration that the proposed plan will not negatively impact those wetlands. 2) Affirmation that ,the surface of the trail system is consistent with what the Commission had in mind and that the plan should, at a minimum, meet Americans with Disabilities Act requirements. Also, the developer needs to submit plans indicating sodding, landscaping and lighting. Dedication of the parkland would not be accepted by the City until the parkland improvements, including storm water detention facilities, are complete and construction has been completed on 90% of the lots abutting the perkway. 3) Language for conditionally allowing basements should be incorporated into the conditional zoning agreement for this project. 4) If a force main upgrade is required as a consequence of this development, it will be the developer's responsibility to obtain the sufficient off.site construction ' easements needed for that improvement. 5) A Grading and Erosion Control Plan needs to be submitted and approved by the Public Works Department before Council consideration of the preliminary plat. Moen said, except for the surface of the trail, the plat received by staff addressed all other deficiencies and discrepancies that staff identified. Moen noted there were questions raised by neighboring property owners at the Commission's last formal meeting regarding speed limits in the area. According to the City Streets Division, no speed limits are posted in the immediate aree. This Unpiles that the speed limit on those streets is 25 miles per hour. She said no parking is allowed on one side of Dover Street and on Ester Street. il do - p";,. v.... IJ'"' ~- ."..----- . .~.~-...~ .......,--".....-----,- ....~- -...-' ~- " ~- --,,. .. ,...---,.....---.... -. .. .-...........--... .' ). '.:' >~~. ~,I-', "\'~',,.,:\,: \ '."\",,:,' ~' , , ' 0' ' " ".,*,' It I . ' ,',,'" " , ~ ' . " : . ' ".' ," " " I",' .' '., " ,. ::' .\~ ;'/ ,J ". )',',' , 'It" '. " ',,",f: ...' ,I '7.' "",~~~:, \t~. I'. ,., , " ;.' :. Planning & Zoning Commission April 15. 1993 Page 13 Moen said the Commissioners' packets include a draft of a summary report on the proposed OPDH plan. If the Commission was prepared to make a recommendation on this proposal tonight, the Commission must resolve the text of the summary report for the Council. Starr asked if thera were similar trail systems in the City that were lighted. Moen replied this was the first time that a trail system has been introduced in a more conventional rasidential development and that staff had suggested lighting. Moen noted staff's original recommendation included a requirement for the trail plan to meet AASHTO standards. Denney explained AASHTO standards for trails are strictly for bicycle trails and do not reference multi-use trails, such as the one being proposed. He said the eight-foot width is the minimum that is recommended for a trail that will carry both bicycles and pedestrians. Denney said the section shown on the plan is similar to what is done in the state of Wisconsin for trail surfaces, except that the top course should be a three-inch compacted top course with a four-inch base. Other areas tend to use a four-inch top course without any base stone. He recommended requiring the top course to be three inches of compacted crushed limestone. Gibson expressed concern about the term "minimal amount of lighting", which he felt was very subjective. In response to a question from Bovbjerg, Denney said he believed the sump pump collection lines eventually drain into the storm sewer. Dierks asked if staff's concerns regarding the density of this development had changed since the original staff report. Moen said the issue had never been the number of dwelling units per acre; it had been whether this particular area justified a planned development. She said staff continued to have reservations about that issue. Public discussion opened at 9: 15 p.m. Joe Murrav. 1741 Dover Street. said the residents immediately adjacent to the proposed development wanted to specifically raise a single concern regarding the proposed connection of Wintergreen Drive and Sterling Drive. There are currently approximately 150 homes served by Dover Street; the on-street parking in the area is heavily utilized because many homes in the area have either no garages or one car garages. Murray quoted traffic count numbers for streets in the area that he received from Transportation Planner Jeff Davidson. He said further development southeast of this area would result in dramatic increases in traffic on Scott Boulevard and Muscatine Avenue. He noted those streets are both large arterials designed for high traffic counts. Murray said the area he lives in is currently serviced by a local feeder system; area residents are happy with one exit for their area. He said the homeowners in the area are concerned with the increase in traffic that will occur with the vehicular connection g/~ I ;;':~~l" :',,::,~:.:"::~':-::, <",,,,,', :"',:,":".":',,, <"-,,,',;,' ~ " - : , . \. I . I , i 'of" I, . ',' . , " . ,', .", :~.;:'\: ,\~(.:' 'I~~~::!l., 'r/;,~._<t""J'~;I,:.;':, ,'.:,:,., '.'.,~.~~,~, :":":"';,1,,: . . ," Planning & Zoning Commission April 15, 1993 Page 14 of the proposed development to Sterling Drive. They are not solely concerned about the traffic coming from the proposed development alone: but also from other future developments in the area because it will provide the most direct route to points to the east. He said the increased traffic will require a change in the parking regulations in their neighborhood and will result in increased traffic in the area. Murray said the residents are also concerned with the loss of security in their neighborhood area because of through traffic. Murray said the streets in his area are not designed as arterial routes: most of the houses in his neighborhood face onto the streets. There are many young children in the area who are used to living on a quiet street. He said the neighborhood residents feel that their neighborhood should be preserved as a safe, secure neighborhood without excessive vehicular traffic, particularly through traffic. They felt the character and safety of their neighborhood would be changed dramatically by connecting Wintergreen Drive to Sterling Drive. Murray said the area residents are requesting that strong consideration be given by the developer and the City not to connect the two streets for vehicular traffic. Murray noted the proposed development, with approximately 160 homes. will have three exits: to an arterial street to the east, a collector system through Village Green North, and Sterling Drive to the west. Area residents did not feel this third connection was necessary. He noted most major cities have significant security problems in developments that have through traffic; for security reasons, most big city suburban developments ere now attempting to have a single exit for easier patrolling. He asked thet the Commission consider the advisability and necessity of having a vehicular connection between Wintergreen Drive and Sterling Drive. Dave Tomash. 1620 Dover Street. said he was in favor of the proposed development, but was opposed to the proposed street connection because he felt it would place a dramatic increase of traffic through his neighborhood. From personal observation, the street was already plenty busy, especially during the softball season from April through October. Tomash said one corner on Dover Street is already a safety hazard for children in the area. He recommended the Commission strongly consider the effect the new development would have on traffic flow in his neighborhood. Dave Lohman. 1749 Dover Street, said after reviewing the proposed plat, it became obvious to him that the proposed connection of Wintergreen Drive with Sterling Drive was unsafe due to the increased traffic it would generate. Williem Crowlev, 1844 Sterlino Court. explained he wes speaking strictly for himself and not the area residents. He complimented Larry Schnittjer and Mr, Anderson for providing more open spece in the revised plat. He said he was also concerned about the increasod traffic, but did not feel it was realistic to request that the connection of the two streets not be allowed. He recommended connacting Wintargreen Driva to Sterling Driva further south to discourage use of the connected streat as a primary ~/~ \ -- v-' - l:, :',' ;t'r'; "~kf~,~';;"', ',......:..~.., ~':" ,";': :... ,:"',;, .', ., 'br " STf . ''-/+1'"'' Ilg. , ," "" ", :;~:'l' ',1"-';( ':."\ ~~::,~,'~' ::,~-=,J;.:' ,~;~;..\ :,,' ..~:_'I. "'":'',''' :: ...'~ ~":};" Planning & Zoning Commission April 15, 1993 Page 15 route, because of the additional curves and turns that would be added to the street pattern. Nancv Krutzfield, 1744 Dover Street, said she was anxious for her child to grow up safely. As a mother and a pediatric nurse, she had grave concerns for the safety of the children in her neighborhood if the proposed connection is allowed. She noted there is a blind spot on Dover Street; the increased traffic would make the area more dangerous. She said the proposed development has enough other exits and the people who will live in the new area would not want the through traffic that would be generated by connecting Wintergreen Drive to Sterling Drive. Vicki Soenner. 1740 Dover Street. said she wished to echo the sentiments of the other Dover Street residents. She did not believe the two streets should be connected, , except possibly through a bicycle or foot path. One of the reasons she and her husband purchased a house in this neighborhood was because it is on a dead-end street and felt it would be a safe environment for their future children. She noted the on-street parking currently allowed on Dover Street was also needed. She said the mailbox of one house situated on one of the blind curves on Dover Street was knocked down five times in one summer. Diuv Nvuven. 1740 Dover Street, said there is already a lot of traffic in this area and every year he must repair his mailbox three or four times, because he lives on one of the blind curves. He was opposed to the proposed connection of Wintergreen Drive to Sterling Drive and agreed with the argument that the proposed development will have enough adequate exits. He noted the street in front of Southeast Junior High is already very busy in the mornings and a throughway via Dover Street would be a bad idea. I Larrv Schnittier. MMS Consultants. replied to Bovbjerg's earlier question by explaining that the sump pump collection lines drain into the storm sewer. The reason the Public Works Department does not allow surface water to drain into the same system is because of the propensity for leaves and various other foreign material to get into pipes and plug them. Schnittjer said he appreciated the traffic concerns expressed by area residents, but he was unable to redesign the proposed development to provide vehicular access in a more circuitous route; there is simply not room anywhere between the major drainageway and Sterling Court. He explained that part of the problem stemmed from the fact that the Public Works Department now required a 500 foot centerline radius on collector streets. He noted the initial staff comments were that Wintergreen Drive should be named Sterling Drive and should tie in with the existing Sterling Drive. He had argued vehemently against that suggestion, but eventually designed it so that it connected less directly to Sterling Drive, but provided secondary access for that aree. Dierks asked if Schnittjer had looked at ending Wintergreen Drive just before North and South Jamie Lane and making Wintergreen Drive an interior cul.de-sac. Schnittjer replied that he had never looked at that concept, because a collector street was B'~ -.....~ ---y..... y-'-- .. .. ...-_--.........-,._ ... ~.,. ~T""""'-__ -~, . ~ ' --~ ~~ -.. ..........- ....- ..,'~"i~l:"':::~' ',''::::L""d(>::, ",':, ,,',,::,' -;":" ,~/,. ,[: .: '", I I'" '. (71.': , '~''7'].. . ;: ..' '. ,.' ,'., , ." ,',: :' 1 .' '....... . , \i,.. > '!"'.... ' '.)W.' ,,' '.'" , ". ,.." . i.,' l '; . '. ' . " ":: Planning & Zoning Commission April 15. 1993 Page 16 needed in this area for 160 homes. He said the original design concept for Wintergreen Drive was a series of dead-ends. but staff said the collector street had to go to another collector street. Gibson suggested eliminating the short length of Sterling Drive where it connects to Wintergreen Drive. leaving the connection via Rosefield Drive. He said that would provide the connectivity, but would still be circuitous enough to discourage through traffic. Schnittjer said it would be hard to get that route approved by the local Fire Department. The Fire Department prefers grid.like designs to facilitate response times when locating residences. Miklo said staff reviewed various proposals and felt the current proposal was circuitous enough not to be a convenient shortcut. He said staff felt people would be more likely to use streets designed as arterials to get to points east. In response to a question from Gibson, Schnittjer said by the time development occurred on the western portion of the development. it was reasonably certain that Village Green would be completed enough to allow a tie.in to that development via the future Village Green Road extension. Bovbjerg suggested eliminating the connection to Sterling Drive altogether. Denney noted that would also eliminate secondary access for the Dover Street area. Scott agreed. Scott suggested limiting the connection to Sterling Drive until after the connection to the future Village Green Road extension is made. Schnittjer said the plat. could be reconfigured so that the connection to Sterling Drive would not occur until Part Eight is developed. I Starr was not predisposed to not making the connection at some point and did not want to reconfigure the roads as proposed. He said he was comfortable with limiting the connection until some point in the future. Bovbjerg noted Sterling Drive. Sterling Court, and Dover Street currently have no secondary access. Miklo said the only reason those streets were allowed was because it was assumed that Sterling Drive would be extended to the east as development occurred. Schnittjer noted the Commission had denied smaller subdivisions in that area, because no secondary access was provided. Miklo noted staff did not feel a limitation on the timing of the connection was warranted. Dierks asked if Schnittjer had found that a split entranceway such as the one designed for the proposed development discourages outsiders from entering a subdivision. Schnittjer said it was designed to denote exclusivity, Murray disagreed with staff's contention that the proposed connection was sufficiently circuitous to discourage its use as a shortcut. He said just because Sterling Drive was intended to be extended eventually does not mean it has to be extended. The area residents do not feel secondary access is needed. He again urged the Commission to prohibit the proposed connection. Denney noted from a transportation perspective. access for emergency vehicles is normally what drives the desire for secondary access. rIa. - PO' V"'~ ........,.........~ y-'- .. .. .----...-~ ~--- ""-r '. " 61' , ""(j' <z:j,' "'.,L)'" ,',' .....:',:,. .:' :,..~,:; ':::-,':::}1J,':"~;?l"J.\7:J:f~ :",:" ;: : ";::' :'::<: , ',~ 1 , ',I ,I. '. , ,..,....., ' '. \' . ., _,' " ' Planning & Zoning Commission April 15. 1993 Page 17 Richard Rhodes. 2014 Rochester Avenue. agreed with the use of crushed rock for the surface of the proposed pathways. but felt geofabric beneath the road stone base should be used to provide a low maintenance pathway. Rhodes said the geofabric prevents vegetation from establishing and growing up through the crushed rock surface. Schnittjer disagreed. He said the dirt in the rocks used for tha pathway holds seeds and the geofabric beneath the base will not prevent those seeds from germinating. Rhodes said the geofabric stops the saeds in the soil below the pathway from germinating and suggested the Commission include the use of geofabric as a requirement. Rhodes said he also regarded the wet bottom stormwater detention facility in this development as being part of the mitigation work to protect the Snyder Creek Bottoms. Schnittjer said he had recently attended a conference where the results of an extensive study on geofabric were presented. The function of gaofabric is to stabilize the base of a trail in an area with soft spots. but will not control weeds. Scott said the easiest way to control weeds is by dragging the pathway. Public discussion closed at 10:09 p.m. Cook moved to approve REZ 92.0017 to rezone a 55.14 acre tract from RS.5. Low Density Slngle.Famlly Residential. to OPDH.5. Planned Development Housing Overlay and the OPDH plan for Village Green South. Parts Three.Eight. for property located west of Scott Boulevard and north of the Iowa Interstate Railway, subject to: 1. The applicant documenting whether state or federal Jurisdictional wetlands exist on the site. If protected wetlands exist within the proposed development. the applicant needs to demonstrate that the development. as designed. will not negatively impact tha wetlands. 2. The typical section of tha proposed walkways (trail) should conform to the Americans with Disabilities Act (ADA) requirements. At a minimum. the trail should be constructed at least eight feet In width. The trail should consist of a minimum of four Inches of 3/4.lnch lOadstone and a topping of three Inches of 3/8.lnch base material. 3. In addition to the developer's obligation to construct the trail as a condition of approval of this planned development, the developar must provide appropriate ground cover and landscape the parkway according to plans approved by the City. These plans should be submitted to and approved by the City prior to Council consideration of the final plat and administrative approval of the final OPDH plan. If the City deems it In the public Interest to accept dedication of the 12.18 acre parkway, this dadlcatlon should not ba accepted until (a) the parkway Improvements, Including the stormwater detention facilities. are complete. and (bl construction has been complatad on 90% of the lots abutting tha parkway. " a C,' tJ' "(i( "'tJ"i "C," , ", "',,, ,:.', '>:"~:i('>:"P1'::" ''-)71'" .-\g;'" ':' ""'" .' ,':<, :.'>~, ". '~l ,'. -:~ ';'\t ,.",'~ I . _~ , . " " ". ., "r r "', .~t,. . '.' I., \, ' . Planning & Zoning Commission April 15, 1993 Page 18 4. If basements are to be permitted within the subdivision, approval should be subject to the following conditions: The basements may be constructed on lots which are abutted by a subsurface drainage system provided said basements are equipped with a sump pump and adequate foundation tile with discharge Into said drainage system. Proper installation of the sump pump and foundation tile shall be the sole responsibility of the developer and/or contractor, and the City shall not be responsible for inspecting the Installation of the sump pump and foundation tile. Discharge of the roof drains and downspouts of dwellings Into the subsurface drainage system Is prohibited. To ensure compliance with these provisions concerning basements on lots abutted by a subsurface drainage system, the property owner's registered engineer shall certify the following: aJ There Is no discharge of roof drains and downspouts of dwellings Into the property's subsurface drainage system; and b) Foundation tile and sump pump have been properly Installed and connected to said subsurface drainage system. 5. If a force main upgrade Is required, it will be the developer's responsibility to obtain sufficient off-site construction easements prior to final plat and final OPDH approval. Additionally, the developer will be raquired to enter Into an agreement with the City regarding the Installation and cost sharing of the proposed 12-lnch water main on Scott Boulevard. 6. A Grading and Erosion Control Plan must be submitted and approved by the Public Works Department prior to Council consideration of this preliminary plat and OPDH plan. I 7. The connection of Wintergreen Drive to Sterling Drive will be prohibited until the connection of Wintergreen Drive to the future Village Green Road extension Is completed. Starr seconded. Scott said while he empathized with the neighbors' concerns about potential traffic through their neighborhood, the Commission had steadfastly required secondary access for new subdivisions and had in the past denied additional development of subdivisions until secondary access was approved. He said 150 homes served by one access point is more homes than normally would or should be approved in a subdivision. It was his understanding that the maximum number of units in a subdivision with a single access that have been approved, against the strong recommendation of staff, was t18 units, That aree was restricted from any further development until there is secondary access. Scott said there needs to be secondary access to the Sterling Drive area. He was hopeful that the route selected by the developer and approved by the Public Works Department will be circuitous enough that the traffic 'is not all channeled onto Sterling ~ta I /, ".!.~";' ,'" I , '1';:" I" ). ;, i I. "',: /" :,\.', ;". ....:,. ::~'.:\ ",. ',' ,-', 'I' "", "" ;<",; ,t. /:;>~,:~L; )'~L'~:J:j; ':'.. J';: ," "... :..,:,..: .- '; ;,:' Planning & Zoning Commission April 15, 1993 , Page 19 Drive. Likewise, the 160 homes that are proposed would have adequate exits to major thoroughfares without going through Sterling Drive when the connection is made to the future Village Green Road extension, Cook thought the neighbors had valid concerns, but agreed the Commission would be violating some valid precedents by not requiring the connection. He suggested the installation of stop signs and speed bumps on Sterling Drive and Dover Street to alleviate some of the traffic problems in that area. Miklo noted it was a real liability for the City to install speed bumps on public streets. Cook replied many area residents have expressed valid concerns that should be addressed; that was the only way he could think of addressing them and still meet the planning standards needed in the City. Scott agreed with Cook and cited. as a specific example, the four-way stop sign installed on Court Street at its intersection with an alley. Dierks said she originally had concerns about mixing zero-lot lines in with the RS-5 . neighborhood, but a great deal of open space had been exchanged for that privilege. . She noted the proposed parkway development for this area will be a nice addition to that corner of the City, especially with the lack of open space that currently exists in that area. Dierks said she also ha~ concerns about the proposed street pattern. She would have liked the route to be made even more circuitous. She hoped the neighborhood would work with the City's Tralfic Engineer to get stop signs and speed bumps installed if they are needed. She said if the connection of Wintergreen Drive to Sterling Drive does not occur until after the connection is made to the future Village Green Road extension, other traffic patterns will already have been established by the residents of the area. She said the residents along Sterling Drive, Sterling Court and Dover Street may find that the connection will help them get to the east. Cook said this development, in many ways, is a very revolutionary design in Iowa City for subdivisions. By incorporating storm water drainage with passive space, a trail system and some active open space, the developer and the City are taking advantage of the land in ways not done before. He thought it balanced environmental concerns with affordable housing concerns. He said it not only encompassed the goals 01 the Parks and Recreation Commission, but also added value to the subdivision. He felt this OPDH plan provided the variety 01 housing that Iowa City needs. Scott complimented the developer lor the inclusion 01 the trail and pedestrian connections to the streets. He was also pleased with the conservation easement to protect prairie vegetation along the railroad right-ol-way. The motion carried on a 6-0 vote. Gibson moved to approve SUB 92-002B, the preliminary plat of Village Groen South, Parts Three-Eight, a 55.14 acre, 167~ot residential subdivision located west of Scott Boulevard and north of the Iowa Intarstate Railway. subject to the condldons attached to the OPDH plan approval. Cook seconded. The motion carried on a 6.0 vote. 1 ,~ ""''':''''t'~l: ",,~"'; ':':;:5~-" "::"-"'" '.:.:, '.-,',:, ,::',',:".:':':' ,-" ' ,~', " I .',' , i :' . ':.; , , ,'J'., ',' ,.: :., " ./ ,I .' : ' I '. '\i. . I ).'..l......;...!J '.'1...'" . . 0, ' _ " " . 1, "J~>:,,' ::l"~i," '''l'''''!" J, \ 0"", ~ Planning & Zoning Commission April 15. 1993 Page 20 Gibson moved to approve the Summary Report for the OPDH plan for Village Green South. Parts Three-Eight. dated April 15, 1993, with page 2. paragraph 2 amended to read . A proposed 12.18 acre parkway which Includes the stormwater storage facilities required of the development has been incorporated Into the development. The linear quality of this parkway lends itself to pedestrian trails which have been Included in the development plan. These trails are expected to be a neighborhood amenity and are also expected to appeal to residents outside the development. The developar Is required to construct a minimum eight-foot wide trail, to provide ground cover, and to landscape the parkway according to plans approved by the City. and to meet the ADA requirements for the parkway trails. Upon completion and approval of the stormwater detention facilities and completion of construction of 90% of the lots abutting the parkway, the City will accept the dedication of the 12.18 acre parkway. Bovbjerg seconded. The motion carried on a 6'() vote. 4. REZ 93-0006. Public discussion of an application submitted by Schintler Brothers Construction Company to rezone a t2.5 acre tract of land from ID-RS, Interim Development Single-Family Residential, to RS-5, Low Density Single.Family Residential, located on the west side of Sycamore Street. south of Burns Avenue. (45-day limitation period: May 10, 1993.) Dierks moved to defer REZ 93-0006 to May 20. 1993. Bovbjerg seconded. IM motion carried on a 6.0 vote. 5. REZ 92-0009. Public discussion of an application submitted by Joan Hart to rezone properties located on the north side of Jefferson Street between Linn and Van Buren Streets and property located on the south side of Jefferson Street between Gilbert and Van Buren Streets from CB-2, Central Business Service, to CO-t. Commercial Office. (45-day limitation period: waived to May 20, 1993.) I Bovbjerg moved to defer REZ 93.0009 to May 20, 1993. Dierks seconded. IM motion carried on a 6.0 vote. ' DEVELOPMENT ITEM: t. SUB 93-0004. Public discussion of an application submitted by Iowa Realty for preliminary plat approval of South Pointe Addition, a 30 acre, 130.lot residential subdivision located west of South Sycamore Street immediately north of the corporate limits. (45-day limitation period: May 10, t993.) Denney noted the Commission recently recommended rezoning of this property from ID.RS to RS-B and noted three issues requiring resolution were identified in the staff report. Danney reported the surname for Dickinson Drive and Hemmingway Drive had been renamed Lane in compliance with the City's street-naming plan. He also noted the revised plat before the Commission included a pedestrian connection to the west via the end of the cui-de-sac on the end of Hemmingway Lana. Denney said staff recommended the preliminary plat be approved, subject to approval of preliminary 8';). -....-..::' ..,. ......... ----,..--,ro "..-. - -- - ....-- -.....~- ....- ~-------..~-- --- --, ,. ...,.. , -- ~. --..... ....,.. - ... ':;:', "Ell:....:'.: .': M1" ,;:....:'9...' ", "tzI-' , ': ,.', '" ,':,' ,,:': ~ ' ,'," ", '\. ,I' ':"1 ,J ( , . \ J,,': ' " "~I, \ ,".. : . :":>1.. ' ,....,,'. I ',.~. , ',' . ."'" , I., ".1'1' I~ ", '. " , , , .. I :. '. v I ," j ,I' Planning & Zoning Commission April 15, 1993 Page 21 stormwater calculations and placement of notes related to these calculations on the plat and submission of and approval of a Grading and Erosion Control Plan. Public dls&usslon opened at 10:30 p.m. Raloh Stoffer. 535 Southoate Avenue, said he was available to answer any questions from the Commission. Public discussion closed at 10:31 p.m. Cook moved to approve SUB 93-0004 for preliminary plat approval of South Polnte Addition, a 30 acre, 130.lot residential subdivision subject to approval of prellmlnery stormwater calculations and placement of notes related to these calculations on the plat, and submission of and City approval of a Grading and Erosion Control Plan. Starr seconded. The motion carried on a 6.0 vote. CONSIDERATION OF THE MINUTES OF THE APRIL 1. 1993. MEETING: Cook moved to approva the minutes of the April 1 , 1993, meeting, as amended. BovbJerg seconded. The motion carried on a 6-0 vote. PLANNING AND ZONING COMMISSION INFORMATION: Miklo reminded the Commission that the City Council will be having its Capitol Improvements Program discussion on April 20, 1993. He said the Commissioners are welcome to attend. I Dierks said the West High Pancake Day is scheduled for Saturday, April 17 , 1993 from 6:30 a.m. to 7:30 p.m. She said the event is a sports booster for all of the high schools and junior high schools in Iowa City and Coralville. Bovbjerg said she was pleased with the latest Press-Citizen editorial. It looks as though they understand the need for study and caution for wetland protection issues. Dierks expressed appreciation for all of former City Council member Randy Larson's efforts and support through the years and said he would be missed. ADJOURNMENT: Bovbjerg moved to adjourn at 10:35 p.m. Cook seconded. The motion carried on e 6.0 vote. Ann Bovbjerg, Secretary Minutes submitted by Nancy Schreiber ppd8dminlmln.\P&Z4,16,mln v,~