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HomeMy WebLinkAbout1993-05-21 Bd Comm minutes ~.~ -- -- .----.. ~" " :,'//' "..:..:'<~'" : :,ti;., , ,b' , ' ,,' " , : ',',:.' , ' : <" -~-',:-.j'~,: .>,.'.~ ,;: ''7'J'',''',T~J',. ". i..,: ':.' '-\" I _ I' 11. '( ',', ,. ,...., ......... ,iW. \ :,'>.. " , ' -.):. .'.~\O~") MINUTES SENIOR CENTER COMMISSION APRIL 12, 1993 MEMBERS PRESENT: Rufine Anciaux, Harold Engen, Mary Geasland, Fred Krause, Gerry Lackender, Tom Muller, Pat Peters, Mark Thompson MEMBERS EXCUSED: MEMBERS ABSENT: Bud Gode STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Martha Gegenheimer, Council of Elders CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLlC DISCUSSION Geaslend called the meeting to order, introduced and welcomed the guest. The minutes were approved as mailed, Krausa suggested that the minutes state 'members excused' as well as "members absent." He felt that as an appointee to the Commission, it should be noted when a member had informed staff of an inebility to attend a meeting so that the City Council and Board of Supervisors would know there was a good reason for the absence. , Engen moved and Muller seconded that the minutes Include the phrase 'members excused" and "members absent.' Mollon carried. all ayes. CONGREGATE MEALS CONTRACT. Geasland I Geeslend said the contract hes not been substantially changed or amended since it was originally written. The Commission went over and discussed tha areas which they felt should be amended to cover certain contingencies which hed not been spelled out in the original contract. These areas include: Inclement weather; emergency procedures; cleaning and maintaining the Assembly Room floor; refinishing the Assembly Room floor; lengthy meintenance jobs such as peintlng: non'recelpt of annuel reports as called for in the original contract; and condition of the equipment. The consensus was that Meisel will draft a new contract, including the aroas agreed upon, which the Commission will approve and send it to Anne Burnside, First Assistant City Attorney, for her perusal and input. The new approved contract will then be sent to the Nutrition Advisory Board. Krause suggested a joint meeting of the Nutrition Advisory Board and the Commission to discuss and Iron out some of these areas of concern, No action was taken on this suggestion, but it was not ruled out of consideration in the future. lorA I n....., _ - ........~. ....,/;- -., ,...... - - '--r- --. ..-' ii"" ,'('l~':' "',~,:::'tt( .; '}:}:",,;'., ,,' ':, .,:,' :"-:,/ :.'J:,'~lll '." !~,...' ".,~ I .,l'~' I'. . "'. ',', . " , , 0" ~ I ._' '.' \ I ,.; , " . " . .' Senior Center Commission April 12, 1993 Palle 2 COMMISSIDN REPORTS Muller attended the Council of Elders meeting. He said a large part of their discussion focused on whether participants/visitors at the Center should be allowed to stretch out on sofas and sleep. The general feeling of the Council was that in the public areas this was not appropriata. They agraed that an area that was mora private could be equipped with a cot for thosa individuals who felt the need to lie down. Engen moved that the Commission facilitate the recommendation of the Council of Elders to provide a place for Individuals to lie down If necessary. Muller seconded. Motion carried, all ayes. Muller reported there was also some discussion on rewriting the Council bylaws to include the reduced number (from 16 to 12) to formalize the Council's action. After discussion, the Commission agreed that this should be done as quickly as possible. Muller will also go to the City Council and Board of Supervisors in April. SENIOR CENTER UPDATE. Meisel Meisel announced that Geasland will be going to a conference sponsored by the Closeup Foundation on lobbying for senIor issues. Meisel reported that Freeman Lock was almost finished with the new system for lock- ing/unlocking the building. She explained thet the card system for the handicapped accessible doors and one key for all other doors will be all that are needed. She said the Knox Box is now installed, and the last phase of carpeting on the second floor will be completed by the end of the week. Meisel reported on the public hearing on the refranchlsing of cable TV. She felt the presentations by her, Rogusky, Ballantyne and Hackman (for SCTV) went very well as the speakers who followed them also included Senior Center TV In their remarks. Meisel urged the Commission to stop in on Older Americans' Day, May 19 from 8:30 to 4:30. She said this yeer's celebration Includes plans to Incorporate a celebration of the 50th anniversery of senior centers and surprises were planned. Meisel said some of the plans Include a time capsule to be opened In 25 years. She said the proclamation for Older Americans' Day will be read et the May 11 City Council meeting. Meisel suggested since time did not permit the five. year goals discussion, that it ba held on May 17 at the reguler monthly meeting. Geaslend also relayed information on the joint City Council/Board of Supervisors meeting to discuss SEATS on April 19. IfJO~ . ............. -.....,.-- r-r , --.- - "-r- -. ,.- .. ~ ::,,-",'c/:i":O':,:,'L;'" ,(0,:, ,:' :'" ,: ,::' .'",:' j,:,,',),J <~2t<,',\'CJ,~.J,~', "'i" ,', ,"',:' Senior Center Commission April 12, 1993 Page 3 OPEN DISCUSSION Meisel recommended that the Commission support the appointment of Paul Ipsen of SCTV to the Broadband Telecommunications Commission. The BBT Commission recognizes that they need diversity. Meisel said the Women of Distinction Award program was very successful and the media coverage in The Advertiser and the Press-Citizen was excellent. The meeting adjourned at 4:58 p.m. Minutes prepared by Joyce Phelps, Senior Center Secretary. Minutes approved by Bud Gode, Senior Center Commission Secretary. __12..... I IOfJr J., :- :":1" ",.,&d,';,/Id:.', '~i~i ,: " , .,,',:..,,'~,<..,",<' ''';,:;~,,',~::::',:' ,~;".' ,/Z{;,:'!4f ,: ",', , ' ,';, .', :.:" ','.," ,":'." ~'\ ' d- ~ . MINUTES PARKS & RECREATION COMMISSION April 14, 1993 MEMBERS PRESENT: John Beasley, Tom Bender, Liddell, Jennifer Olson, Vanderhoef, John Watson Bill Brandt, Deb Matt Pacha, Dee MEMBERS ABSENT: Mary Weideman STAFF PRESENT: Coffin, Kriz, Trueblood, Wiese GUESTS: Jan Nash, Merle and Eleanor Trummel, Carl Bendorf, Mrs. Joseph E. Baker, Richard S. Rhodes II, Mary Stevenson, Richard J. Hollis, Margrieta Delle, Vanaja Chandran, Carol Rosenberger, Dianne KaUfman, Ann Bossen, Scott Wallace, Hal Rose, Barbara Boyle, Ellen Sweet, Jim Anderson, Larry Schnittjer, Lon Drake (plus others who did not sign in) FORMAL ACTION TAKEN: Moved bv Liddell. seconded bv Pacha. to approve the minutes of the March 17. 1993 meetinq as written. Unanimous. I Moved bv Watson. seconded bv Vanderhoef. to endorse the Village Green South proposal relatinq to dedication of open space. and recommend the Planninq and Zoninq CommissioQ to proceed as proposed in the 4/18 /93 memo. with exceptions noted previously. Bender abstained because he is a business associate of Jim Anderson. AYES: Beasley. Brandt. Liddell. Olson. Pacha. Vanderhoef. Watson. ABSTAINING: Bender. The motion carried. BLUFFWOOD HOUSE: Trueblood introduced intern with the Involvement Program., Kate Wiese, a student Special Populations Jan Nash, on behalf of the Friends of Bluffwood' stated they were reluctantly wi thdrawing their proposal to move the Bluffwood cottage to the First Avenue entrance area of Hickory Hill Park. She stated this was an ambitious project which required enthusiastic community-wide support to be successful. She noted with the opposition from some residents of the First Avenue neighborhood, the Johnson County Songbird organization, and other environmental groups, and with time running out to move the cottage, loOS ......,v~... ".......... - ......-.-- ... ..............-...-~--....-If' ,....... - - '-r-- _......-,~ - ....T- .. --.........-- .i '__' ~.' " '. ': .:' ,; :.:- ~ , I " ,w!- ~ : ,:;': .':' .~.' ":',, ,~.' :1"/' :. '.", .~~I, ....'., '~;.;.';::.,'>~ ,," ,'i\,:~ ,', -;' ",:.", ,': ,~', ',::. they felt the chances of successfully completing the project were minimal at best. Carl Bendorf of Cypress Court stated he did not question that this was a valuable house and worthwhile project, but was not convinced Hickory Hill Park was the right location for it. He noted this was the prevailing feeling of the neighborhood. Mrs. Joseph Baker stated the house should be placed on a bluff and suggested Kent Park. She indicated she was willing to contribute $500 and challenged anyone to raise $500 to place the house in Kent Park. I A resident of Hickory Trail stated not everybody in the neighborhood was opposed to this project, and shared the Bluffwood group's feeling of liking to see the cottage restored. An area resident stated when she purchased their home the developer had strongly implied that an entry into Hickory Hill Park would be developed in this area. She noted the neighborhood is at least six years old and no action has been taken for any such park. She stated she would like to see this piece of property developed into a neighborhood park for residents to appreciate and enjoy. There were questions about the watershed area and what area was city property as opposed to pri vate property. A member of the public questioned whether there was enough room to develop a neighborhood park. A member of the public stated she was interested in having a hiking trail into the park, and possibly having a swing set. Trueblood stated there are plans to develop an entrance into Hickory Hill Park at this location, possibly as early as this summer. Liddell stated it would be appropriate to have discussions between staff and the neighbors to determine what the neighborhood would like to see done to the park in this area. Watson stated it would be a good idea for the neighborhood to form a neighborhood association, and they could then develop a consensus as to what they would like to see. 2 1()(;5 I .' ,'. ',' -:"'l :"l,.~ "~,',:i~' I.~. ,"" .', , .:.:~: :" , "., , ,', ,", I.' " " ',' , ' ~. I .. I \ . ,. . , . ~ - ~ A member of the public stated there is a clear need for more park space and green space, and the need is only going to intensify with rapid development continuing. She stated the Parks & Recreation Commission should use the money in the Parkland Acquisition Fund to acquire more parkland, noting there was a need for more large, passive nature parks. Watson addressed the public with respect to the work being done on the Neighborhood Open Space Plan. Vanderhoef pointed out that the money situation is critical and the commission has to work within the budget. She stated the only money placed in the Parkland Acquisition Fund is a limited amount generated from the Hotel/Motel Tax. Brandt asked the neighborhood residents to discuss what they would like to see done in this area of Hickory Hill Park, and to contact staff if they would like to be put on next month's agenda to discuss it further. Barbara Boyle stated she respected and appreciated the work done by the commission over the last several months in dealing with this issue. WHISPERING MEADOWS Scott Wallace, environmental engineer with WETLAND: Shive-Hattery, addressed the commission regarding the Whispering Meadows Wetland development. He stated he was hired by the Public Works Department to design and oversee the construction of the wetland park, land which was deeded to the City as part of the plat approval. The developer has agreed to contribute to constructing a four foot walking path around the perimeter of the wetland area. The final concept plan for this area includes a wetland, a water area with an island for wildlife habitat, and a limestone path. He stated a neighborhood meeting will be held on April 26th to address the concept plan. The plan will need approval from the Corp of Engineers and the Department of Natural Resources because of the existing wetland in this area. '" PARK & RECREATION Beasley reported the three on three basketball FOUNDATION: tournament will be held sometime this fall, and Brandt reported t-shirt sales have been going well. 3 1VJ5 -~, v....... "... --- ...,.-.--..- . r~'-~---""-r ~.~ " '. /,..' .,~~~~ ',. '9.~--";'. -,: ..>, "') ", "," I ',' " , ' . . 'I I: I, ,,' I", " ~: " \ , ' ' ..' ,.,:, ' . . 1" , " '" "';' " " " ' ,'I tii. '1 I ," ' ,,' :', ""')," , ~_'i' "t ,'~" .,,' \, ~ \", , ",".,'." ,:, RIVERFRONT & NATURAL AREAS COMMISSION REPORT: COMMISSION TIME: I Liddell reported the Trail Committee has been meeting every three weeks to review the Stanley Plan, and is making very good progress. She stated the committee would like to obtain the commission's endorsement before they present the revised proposal to the City Council in June, and asked that this matter be placed on next month's agenda. She reported FIRST is planning a trail summit meeting on June 3rd, and asked commission members to contact her or Terry Dahms if they were interested in attending. Liddell and Olson expressed appreciation for the removal of the barb wire in Hickory Hill Park. She inquired as to the meeting regarding the Reno Street project, with Trueblood stating he was working in conjunction with the neighborhood to plant a privet hedge along the south boundary of Montessori School. He stated the school has no problem with this project, and have offered to help with it. Liddell extended congratulations to Terry Robinson on his election as President-elect of the Iowa Arborists Association. She stated she would like to schedule further discussion of how Hickory Hill Park should be used on an upcoming agenda. Liddell inquired as to the progress of the Boys Baseball lighting project in city Park; Trueblood indicated the project had begun and plans are for it to be completed by the beginning of the baseball season. Vanderhoef inquired as to the College Green Park project relative to the lights. Trueblood stated the globes were replaced and all lights have been turned on for the past 1.5 months. He indicated he had received one phone call yesterday from an area resident who stated the new globes had eliminated the glare problem she had before, but she still felt there too many lights. Trueblood stated he suggested if she felt strongly something more should be done that she write a letter to the commission. Brandt agreed with Liddell that the commission needs to discuss how to use Hickory Hill Park, and asked members to begin formulating their thoughts with regard to this matter. 4 Icas ..-. -- ...~.. ._------~- -- HI ~mJR1!&PlrrllNll'Ml I "..~ ...' - ,-. .. -- ..., ....., ~- ....~ ~ -yo - - .-r- --,~ _ .......,..- -'-';>";.""; 'I" ,W :>.:;::~/' ':::It':"'" :"" ", '; : :,>, <,,;-" >".;> , L-:"il,-: ',,"'~0l::.<;,.~:II,,'w,:,:.,..,'.I"~~'\:'/';'~: ", ';',' ',,:',,\~"', ' <,; I VILLAGE GREEN SOUTH: Jim Anderson was present for questions the commission may have with respect to his proposal to donate land to the city in the Village Green South subdivision. Lon Drake presented a slide show on wetland ponds he had built. Brandt asked Anderson if what was shown in the slide show is the type of image he wants to portray in the area he is proposing to donate to the city; Anderson answered in the affirmative, adding that Lon Drake would be acting as his consultant. Watson asked if the basins would be wet or dry bottom, with Anderson indicating there would be one of each. There were questions as to where a person would be able to access this property. The commission reviewed a copy of a memo from Monica Moen to the Planning and Zoning Commission regarding this subdivision. Trueblood stated the Planning & Zoning Commission prefers a four inch compacted limestone path instead of an asphalt path; an eight foot wide path as opposed to four foot; and some type of groundcovet which is not necessarily sod. The city Attorney's office would, like to see a lighted pathway, and have liabili ty concerns in particular with a wet bottom basin. The commission briefly discussed their general feeling about lighting the area. There were no strong feelings as to whether the area should be lighted, with Vanderhoef noting the people purchasing a home in this area would know up front whether this area was lighted or not. Lon Drake asked if the wetland area would be owned by the city or the neighborhood association; Trueblood indicated a decision had not been made, but felt if the area is developed as proposed that a public entity should own it. Sandy Rhodes stated he strongly supported the city acquiring this land as parkland, and urged the commission to accept its dedication. There were questions about the adjoining property to the north; who owned it, if this area could be acquired thereby improving the access and visibility of the Village Green South parcel, in addition to making the parcel more desirable in terms of neighborhood open space. It was emphasized by the commission as a whole that they would like the Planning & 5 IO()S ....~_'_WlW ' "\III!W_~"'.~~~ nl.i"JIMI.MM ~1 _ _____ . - ~,' ...... ..............,..~ .".-.--- - .. ..---.-~- .....r .,...... - - ".r- --,- - ..... "9' - ... ~ <\', ,,'.:. 'I:' ,;,~"", ",,:7/', ....,: J'/: , " ,',', 0 , "Co,:'.,.:.. "/' .' , ,./. 'I . j .1. t , ',.' l " :\. . '~l~:~"'; >~';~>:-,L.,~.,~l;',~"?::'('_<~. ~~. ",'. ,:.'~,.::.,', ."',:'~'>' Zoning commission and City council to work toward obtaining parkland to the north of this area when development plans for this area come before them for approval. Larry Schni ttjer pointed out the existing storm sewer lines, which lend themselves to a natural pathway. Vanderhoef stated there is a big density of small children who will want play space in this neighborhood. Watson stated it was his feeling that this minimally meets the parkland need, noting it is located pretty well for people who live in the area, it is close to Modern Manor, and it is adequate in terms of size and location. Moved by Watson. seconded bv Vanderhoef. to endorse the Vi11aae Green South 9rocosa1 re1atina to dedication of 0gen scace. and recommend the P1annina and Zonina Commission to croceed as crocosed in the 4/18/93 memo. with exceDtions noted crevious1v. Bender abstained because he is a business associate of Jim Anderson. AYES: Beasley. Brandt. Liddell. Olson. Pacha. Vanderhoef. Watson. ABSTAINING: Bender. The motion carried. DIRECTOR'S REPORT: Trueblood reported on the following: I TRAIL SYSTEM. Staff received a memo from the ci ty Manager, asking if there was a formal policy or plan with respect to a city-wide trail system. Staff will be working with Liddell, as chair' of the Trail Committee of the Riverfront & Natural Areas Commission, to formulate a policy statement. The proposed policy statement will be brought to the commission for its endorsement. CIP LIST. A list of all CIPs the city might need to address by the year 2000 is being prepared, a copy of which will be provided to the commission. COLLEGE GREEN PARK. There will be a lot of activity taking place within the next'six months; installation of playground equipment, the gazebo and sod. The optimist Club has been putting forth a lot of effort to get playground equipment installed, and Project Green needs volunteers to help with putting together the gazebo. 6 /~()5 - ~' .,.................,........... .".-.--- - .. ~..~-.....- ., ... - - --r- .. ......,..- .... -- ,.~ '" ,", '/'" ~,LF, ",.;-,' ',: "W' :: ,: ,:,', " '/', ',:", ,~.. 1~ .', : " . m.. ,: ,~:' :.' ll~; ",_.' , ",',..'", '.." .:>':' , ,~.\, '" It'... I)'''' ~" . ',,,,' . , , , , .'" ' ~ .,' " \. .', .' ~, " : . OTHER BUSINESS: I ADJOURNMENT: SOCCER. Six small fields were laid out in the south portion of Scott Park, in order to move all Iowa city Kickers soccer games out of Court Hill Park. The Kickers are paying for the material costs for the necessary improvements I and the city is providing the labor. HUNTERS RUN. Staff is working with a group of neighbors who are interested in getting some play equipment installed in the parcel north of Duck Creek. The group will be conducting a neighborhood survey to determine what the neighborhood wants. KIWANIS PARK. Staff met with the 'neighborhood to begin working on the plans for Kiwanis Park. ADS PROPERTY. This matter is still pending. CHAUNCEY SWAN PARKING RAMP PARK: A small park will be developed at the southeast corner of the intersection of Gilbert and Washington Streets. SYCAMORE FARMS: It appears that more wetland property may be deeded to city. Watson remarked about all the material generated by the Bluffwood proposal, and expressed appreciation to Trueblood for helping the commission steer through it, and for being open to the public and making them feel the city is approachable. Vanderhoef asked what the vision was of the neighborhood group with respect to Kiwanis Park, with Trueblood indicating they would like to see any playground equipment placed on the parcel just south of the park if the city could acquire this land. He noted the neighborhood group sees this parcel as a natural area. Vanderhoef stated with the present amount of parkland in this area, she felt it would not be the commission's highest priority to purchase additional land for playground equipment. Trueblood stated staff is looking at possibly tying this area in with the storm water management area to the south. Moved by Beasley. seconded by Pacha. to adiourn. Unanimous. The meeting adjourned at 8:00 p.m. 7 1~()5 ___ -.. r______.-~_.......-- ~.... - ~,. v...... "... -- ...-' _ - -~,. ...,. , i. I ';":'--.'1'" "~',, <';/ ,:iJ., ',,:', ,',',,:' ..', ,>.1,' -I ' ,jf .', i~~' " \'. .,' ~. '" "; }.~~~t"," "I.I,~':I~"'''\;,.. . w."\ ': ".' ;,;~ '..' .'.: --.... \(~ ) ~~D ' MINUTES BOARD OF ADJUSTMENT APRIL 14, 1993 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS &~~~@W~~ MEMBERS PRESENT: Larry Baker, Ernie Galer, Catherine Johnson, Barbara Ludke, Rich Vogelzang MEMBERS ABSENT: None STAFF PRESENT: Moen, Denney, Burnside, Hudson OTHERS PRESENT: Kevin Hanick, Anna May Miller, Adrian Rlttenmeyer, Nancy Stillwagon, Earle Stillwagon, Karen Allen, Pat Meyer, Harry R. Wolf I i , I J I I , I I I I I I , I 1 1 I I I I CALL TO ORDER: Chairperson Galer called the meeting to order at 4:31 p.m. CDNSIDERATION OF THE MINUTES OF MARCH 10. 1993: MOTION: Baker moved that the minutes of the March 10, 1993, meeting be approved as submitted. Johnson seconded. The motion carried on a 4.0 vote. VARIANCE ITEM: 1. VAR93.0001. Public hearing on a request submitted by Kevin M. Hanick, on behalf of property owner Paula Borchardt, for a variance to the lot area requirements for property located in the RS.5 zone at 1333 Cedar Street. Moen reviewed the staff report dated April 15, 1993. Staff recommended VAR93. .QQQ1, a variance request to reduce the lot area requirements of a lot of record located on the south portion of the 1333 Cedar Street property be denied, (Vogelzang arrived 4:39 p.m.) PUBLIC DISCUSSION: Kevin Hanick, contact person for the applicant, asked the Board to amend the variance request to a special exception. Hanlck felt that was the rational way to go about the situation. Moen stated a special exception was not an option at this time. The application would need to be deferred to a future Board meeting so legal notice requirements could be met and the Zoning Ordinance amended to allow the applicant the opportunity to pursue the special exception option. Johnson asked about the future of the trees on the lot. Hanick replied he was not sure. The tree on the west might be saved or lost, but the tree on the east might be saved. IOOb -- .-;," ~... "...~ .--y-. - ----..- ... -- ~..--......... r- .... , ~."''';>: ",' .i~ ,':,:j "'1: .;,'" ~,'. , .' ' ': ',,:::" Board of Adjustment April 14, 1993 Page 2 Anna Mav Miller, 1333 E. Davenoort Street, commented she was against moving the house to the lot. She said parking was a problem in the area. Due to the shape of the lot, she was also concerned about the proposed house being a single story, long structure. She felt It would not fit in with the newer homes in the neighborhood. Ludke asked the age of the home being moved in. Miller replied that the home was 70 years old. She also stated there was a petition sent through the neighborhood opposing the variance. Adrian Rittenmever. 1402 E. Davenoort Street, questioned if the neighbors had a say about what was to be located on this property. Moen explained that notices are sent to nearby neighbors and they can come to the meeting or submit written comments for the Board's consideration Nancv Stillwaaon. 1409 Cedar Street, commented on concerns about the age of home compared to other homes in the area. She also had traffic concerns. Earle Stillwaaon. 1409 Cedar Street, stated he was concerned about the letter he received about the variance. He would like to see more information go out to neighbors about the application. He was also concerned about the off.street parking, two-way traffic, end narrow streets with minimal amounts of on-street parking. He said he would like the Board to consider those factors as well as the age of home. BOARD DISCUSSION: Galer stated he would refrain from participating In the discussion because of his business involvement with Kevin Hanick, Vogelzang asked Hanick what he wanted from the Board. Hanick replied he would prefer a special exception, because of the neighbors' concerns. Hanlck thought that with a special exception, the neighbors could see what was planned, and could come back to the Board. MOTION: Vogelzang moved to defer Indefinitely V AR93.000 1, a variance request to reduce the lot area requirements of a lot of record located on the south portion of the 1333 Cedar Street property. Baker seconded. The motIon oassed on a 4.0 vote. (Galer abstaln'nal SPECIAL EXCEPTION ITEMS: 1. EXC93-0005. Public hearing on a request submitted by Steve and Nancy Shaffer for a special exception to permit up to two dwelling units above the ground floor of a commercial use for property located in the CC-2 zone at 825 Pepperwood Lane, Denney reviewed the staff report dated April 14, 1993, and presented the Board with a new site plan. Staff recommended that EXC93-0005. a special exception to permit up to two dwelling units above the ground floor of a principal use for property located In the CC.2 zone at 825 Pepperwood Lane be approved, subject to the site plan being brought into compliance with City codes and regulations. /1XXtJ Board of Adjustment April 14, 1993 Page 3 Johnson asked if the residential parking spaces would be marked. Denney stated that the applicant could answer if present, but the residential spaces were noted as reserved on the site plan. Johnson asked If there was an inside stairwell. Denney indicated an outdoor stairwell on the site plan, but said he was not sure if the applicant intended to have an interior stairwell. PUBLIC DISCUSSION: There was no public discussion. BOARD DISCUSSION: Johnson asked if the trees indicated on the site plan were actually there. Denney' stated that the trees ara not there now. To a question from the Board, Denney replied yes, the Class Act. an adjacent commercial business, has a residential unit above the ground floor. Denney stated that the Class Act is located in a CO-l zone where residential units are parmltted by right, whereas tha applicants' property is located in a CC-2 zone where residential units are allowed only by special exception. M2l!2n: Johnson moved to approve EXC93.0005, a special exception to permit up to two dwelling units above the ground floor of a principal use for property located In the CC.2 zone at 825 Pepperwood Lane, subject to the site plan being brought into compliance with City codes and regulations. The motion was seconded by Baker. The motion was aooroved bv a 5-0 vote. I 2. EXC93.0006. Public hearing on a request submitted by Out of Danger, Inc., on behalf of property owner Southgate Development Corporation, to establish a transient housing facility in the CI-l zone for property located at 548 Olympic Court. Moen reviewed the staff report dated April 14, 1993. Staff recommended that EXC93-0006, a request to establish a transient housing use for up to 54 persons for property located in the CI.l zone at 548 Olympic Court be approved. Baker asked how high the fence was. Moen stated that It was about six to eight feet in height. Baker asked about a potential residential conversion. Moen replied that tha only other uses of a residential nature requiring a special exception would be dwellings above the ground floor, or a group care facility, which would be different from transient housing. Moen commented that if the site were vacated by DVIP and another use, such as dwellings above the ground floor, or a group care facility planned to move in to the facility, that entity would need to come before the Board for a determination of the suitability of that conversion. Baker asked whether approval would be automatic. Moen stated no, that any other use would have to make Its case before the Board. 1<<;6 ~~.... I, I "... -- ....-.-----..- ..~...- ft,,:, ,',', ,::::~' ,;,':-' ,:tfi""":':" ,,', ,,', ,:.'"",.', , ,," I,' ,,:/' J' 'I ''', "'''',,' > '<,;,_<\'~ , ,~,.:.\'~ .,~::<, "'.'> .:~ "I ~ >: . '.'," '.', ..:. .: '. ::, ,I., "~ :..' Board of Adjustment April 14, 1993 Page 4 PUBLIC DISCUSSION: Karen Allen. on the Board of Directors and the Treasurer for Out of Danoer, Inc.. dba Domestic Violence Intervention Prooram IDVIPI, stated thatthe current facility was far, far too crowded. The DVIP has a campaign underway to raise a half million dollars to move into a new facility. She stated that they have talked about DVIP to neighboring businesses, who are understanding of the situation and feel it would fit in fine in the requested location. Johnson asked If DVIP was private organization. Allen replied that DVIP is a private, nonprofit organization receiving federal and local funding. Pat Mever. DVIP Executive Director, stated she was in favor of the application. She stated that DVIP has talked with people, who own or are renting property In the area, about security Issues. She said there will be an ongoing discussion with the City and the developer about a design that will be consistent with other buildings in the area. Johnson asked if most of the residents have an automobile. Meyer stated that less than one in four will have an automobile; most DVIP clients are low-income women. Johnson stated her concern about cars for 54 residents. Meyer stated 54 residents generally involved 35-40 children and 15-20 adults at maximum, but there are peak times for adult residents. Johnson says the city bus serves Boyrum. Meyer stated that yes, the bus does run in the area and that was one reason the area was chosen. Ludke asked how children would get to school. Meyer stated that they are applying to the Iowa City Community School Board for permission to continue DVIP's relationship with Longfellow Elementary School, but the request location is in the Mark Twain Elementary School enrollment area. Harrv Wolf. Vice.President. Southoate Development, said he was In favor of the application. He said Southgate Development is the land owner and supports the efforts DVIP has put forth. He said Southgate Development also owns property adjacent to the site and feels the proposed use by DVIP is appropriate. He said the site could be converted to another commercial use In the future. BOARD DISCUSSION: Baker said the idea was great. He wanted, however, to make sure the Board does Indeed get to review any changes In occupancy in the future. He said ordinarily, he has problems with residential uses locating in the CI.l zone. Johnson concurred with Bakar's statement. Ludke asked If this concern needed to be part of the record. Moen stated that the Board could indicate Its concern In the motion. Vogelzang asked If a 54-resident facility would be adequate to serve DVIP clients, In response to a question from Baker, Burnside commented that the Board could Include In the motion that this special exception was granted to this applicant for this exact project and should not ba extended to any successors in title. IOO(P , I ,..~ ' 'l"~' \l.j "."':;:'/" '''''"t-,~'-'' ,',-,"':1' ..' " "", ", ',:', 4' . (, I ,~ ~~::7iJ, '. .....; , '.::, , " . , . ' \. " ,i , . ", : ,~" I , ., " .., 'I' .." I''''' ,. " ' . J -,,- . ,'" " , . , . ,I >" ~ ," .' . '. . Board of Adjustment April 14, 1993 Page 5 Galer stated that the applicant had met the requirements for a special exception, He said he was In favor of the proposed DVIP project. MOTION:, Vogelzang moved to approve EXC93-0006. a request to establish a transient housing use for Out of Danger, Inc. for up to 54 persons for property located In the CI.' zone at 548 Olympic Court. The special exception Is conferred specifically to Out of Danger, Inc.: It Is not applicable to eny successors In title to the 548 Olympic Court property. Ludke seconded. The motion was aooroved on a 5.0 vote. BOARD INFORMATION: Moen steted thet at the last Board meeting there was a reconimendation by the Board that the City Traffic Engineer pursue and the City Council approve prohibiting parking on Lafayette Street between Clinton Street and the alley to the west. She said the City Council agreed to the recommendation. Signs will be posted on or before April 20th to prohibit parking on the north side of Lafayette Street. She said, due to the railroad tracks, there would be no parking on the south side of Lafayette Street. Johnson stated thet the Lutheran Church perking area adjscent to Davenport Street looks great. She said it did not look congested. ADJOURNMENT: Ludke moved to edjourn et 5:37 PM. Baker seconded. The motion carried on a 5.0 vote. ~NI~~ Ernest Geier, Chairperson Minutes submitted by Liz Hudson. ppd~~n~bo~l. /()(Jl:J --y-o ~ ..-,.-........,..- . "''... ..:' , , ',- ":8 ':'"" '" .', , , I' ~ ',,./ " ," '..,,', , .. .' i'I:' '.. ,.', .. ~. .. ',1 .' \ . . I'," :', , ' .',,' ~. . .'. '" " "', '. ' . " ." , , , ,\ """ I"' 'I."'! .,. ',. , , ,"',' ','.M. I,'. '" I >' -', " BOA R.€s u.la.R. -=COI.l.I~C~ L m€EfHJ~ IttWL /1/-; ;qt;3 'f130 ,?, m. ~1t.o.5e SiS~ IN: ~a.me.: I. ~;... J./~.',J- J 4"ur .s' ' 4. JJ.((/J~,",,- C ~ $. ,.~ . tl1CV 1/ AU . '. f-k<.,1J\ '<' L-\ I 7. 8. 9. 10. It. IJ, 13. 1'1. 'Ada~e.S5: I f'~ Fr:0Nfr0. ::tc.. / 33"3 OC,'A,LM' ~.J1 ..x:f). t' )'/02..2 rl)~ f 'I 0 i C!.v/'I Si I L(o 9 c. edeN' ~r . -1J2 So.it,. C;;, Vy\1~ .f Si ' 0)-.6 -f ') <)\. 112 Ni11Cv. 1).; Ie I loot; :.:.' ';I'I"/":'~""':~~~/ ':';;f1' ":,''''-:,:,'' ,': '.:,"':':,.J .\. ,} ,'t ." ., ! ;\'~..' "~"-'. . " ','.,' '" ' >: .. f ,. II: ,',' ~\ \', ' '.' .' .,' "J:.. . . '", iI, ",' q, j:""" , ., ..., 1 ," " .'" l l' . " ", , . I.' .' . '. ~' , ", . \~~. \ dV\.. Draft MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, APRIL 21,1993.5:30 PM CITY COUNCIL CHAMBERS, CIVIC CENTER MEMBERS PRESENT: Cordell Jeppsen, Tim Finer, Roger Christian, Trey Stevens MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Brau, Helling, Burnside OTHERS PRESENT: Bob Hardy, Jean Van Deusen, Doug Allaire Doyle Detroit, Casey Ashe, Heather Mather, Jonathan Paterson, Howard Horan RECOMMENDATION TO COUNCIL It was moved by Jeppsen end seconded by Finer to recommend approval of the Refranchisln9 Request For Proposal (RFP) to the City Council. The motion passed unanimously. LIST OF MATTERS PENDING CDMMISSION/COUNCIL DISPOSITIDN Approval of the Refranchising Request for Proposal. Cable TV refranchising/renewal process. SUMMARY OF DISCUSSION I The Commission voted to recommend that the City Council approve the RFP. If passed, the RFP will be sent to the cable company who will have 60 days to respond. After TCI responds to the RFP the City will have 30 days to indicate their intent to renew or deny. Finer said thet an audit is needed weether peid for by the City or TCI to ensure the Commission meets their responsibilities to the public. Three PATV Boerd members need to be replaced. PATV received their annual check from TCI on April 16th. The Community Programming Centar will be open 40 hours per week by June 1 st. Third quarter library statistics show children's programming is up 26%, PATV shoots for the library up 56% and the total number of programs cablecast up 14%. A program has been produced by the school system about the up coming May election regarding the Physical Plant and Equipment Levy. A tape produced by Hills Elementary School called There Are No Hills in Hills won a state video festival and will move on to international competition. Blough has responded to PATV's complaints about the late payment of their operating funds in a letter addressed to the mayor with copies to Shaffer and PATV. CALL TO ORDER The meeting y.ias called to order at 5:35 p.m. APPROVAL OF THE BTC MINUTES Christian moved to approve the April' 17, 1993 minutes. Seconded by Finer. Unanimously approved. IfJO? . -~., v.... ---,.-......- .,,-,-- - ..- ~'-...-rJ- .....". .,.....--..---..-..r- -- -,-- -.- ~--,...------.........- , :> ' :;""" ,'.' ,'.",~, :";"B/'-':' ::..';-tw ',' '" ,".',,-: ;~:' :;,;, <, ,:", "'1\' . I \' -~.'I .. " 1'.1' . ; " .' " . 'I' ',"i ~: -,. . . .' . "" . :: :-.>.:~n,".'.,~ \"\1::,'" ': :\~, _ :,,',:~' \''',' "\, ,'-- ," ': ~'.:, ;(,}' ", . ., r' Broadband Telecommunications Commission April 21. 1993 Page 2 ANNOUNCEMENTS OF COMMISSIONERS None SHORT PUBLIC ANNOUNCEMENTS None. PATV REPORT Doug Allaire reported three Board members need to be replaced. A pool of potential candidates is being developed. Doyle Detroit reported PATV received their annual check from TCI on April 16th. Detroit suggested a late fee should be built Into the next franchise. PATV will be hiring two new half time employees. The Community Programming Center will be open 40 hours per week by June 1 st. The daily program schedule is now played between programs. The annual report is still not finished. Detroit reported problems with the quality ofPATV's and the Library's signal. Steps are being taken to correct the problem. LIBRARY REPORT Casey Ashe provided third quarter statistics. Children's programming is up 26%. PATV shoots for the library, as required by their contract. are up 56%. The total number of programs cablecast in up 14% due, in part, to an Increase in the number of hours the library is open. Original programming, adult programs, and lab use are all down. ECC REPORT Jean Van Deusen reported the school's participation In the PEGL discussions holds great promise for anhancing cable-related applications. A program has been produced about the up coming May election regarding the Physical Plant and Equipment Levy. A tape produced by Hills Elementary School called There Are No Hills in Hills won a state video festival and will move on to international competition. TCI OF EASTERN IDWA REPORT Bill Blough provided a tape of a 12 city TCI teleconference/prass conference which explores how TCI is positioning itsalf for the future. Blough has responded to PA TV's complaints about the late payment of their operating funds in a letter addressed to the mayor with copies to Shaffer and PA TV. Blough urged Detroit to contact him when they have trouble with their channel and offered to sand someone to look into the problem first thing tomorrow. In regards to a systam rebuild, TCI has begun a walk.out of the systam to verify what is in the field against their maps. The walk-out will take about three months. After it is completed the design phase will begin. The rebuilt system will be 750 MHz with a comprehensive 1 GHz return line passing all drops to carry 2.way Interactive data, possibly digital voice and video. A Direct Broadcast Satellite service will probably be introduced in Iowa City around December or January which will compete with Tel. This development and telco entry Into video services has motivated TCI to move as quickly as possible with the rebuild. The rebuild will enable TCI to send Coralville a totally separate signal. Coralville and University Heights officials have been notified of the expiration of the franchises and seem to be waiting to see what Iowa City 1007 ~,.,...,...... ..... ..."..-- ...,,-.------.---"............- ~:., ~:. .::.. t..~" . '. ,~ ~, .' <J :1 .' ,I,.',' 1 ~I'-~:~-."'~~~::~':':~~.~~_-:: I. " ",' I " " " " "I '" . . . ' " ", " )......~ .~.'.,~; ..~.~,k,_.\_:.r.'.;.l,.;....\: ..~:.\';::' ..... ':'.)'<:. . ", ..1\, ' 1"_ ,'.".1" ,...." , . , .' . .., ,,',. ,. . Broadband Telecommunications Commission April 21, 1993 Page 3 does. Blough expects Coralville to request a government channel and noted that they will have to dedicate some of their franchise fee money toward its operation. Their franchise fee has been going into their general fund. TCI has completed a must carry analysis which measures off-air broadcast channel strength. Channel 6, WOC in the Quad Cities, will probably be petitioning the FCC to be put back on the system. Under the current must carry rules TCI is not required to carry WOC. With a rebuild WOC would most likely be picked up regardless of the rebuild. Under must carry rules the broadcast stations have until July 3 to indicate if they want must carry and channel position or retransmission fees. The FCC Is currently compiling rate information to establish a rate regulation benchmark. Between September 1, 1992 and April 1993 TCI increased their rates by 4%. TCI's rates will be rolled back at least that amount and possibly more depending on the benchmark set by the FCC. Blough would like to have authority to pick up Quad City channels 4 and 8. Channel 4 will need to go through the formal process channel 6 is currently pursuing. Channel 8 will need to waive their copyright as they are not deemed a significantlv. viewed channel according to FCC rules. Blough said TCI may be willing to pay for an audit of revenues for franchise fee purposes and will inquire into that possibility. Blough is responding in writing to those who wrote letters requesting EWTN. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported receiving 20 calls and letters. Three people complained that the senior citizen discount had been discontinued. Blough explained that the 12% discount can not be applied to the new broadcast tier, but still applies to expanded basic. Complaints were also received about poor Encore reception, changes in the channel line-up, PATV programming, 2 requests for CSPAN 2, 2 compliments on the RFP, 2 complaints on safety considerations at PATV and 2 request to consider municipal ownership of the cable company. Blough does not want to provide lock-out boxes for PATV unless he receives endorsement from the BTC and PA TV. Jeppsen said subscribers should be able to control what comes into their home regardless of Its origin and that the cable system should allow for blockage of any channel. Channel lock-out options will be pursued at the next meeting. CABLE TV REFRANCHISING/RENEWAL Changes to the RFP will be incorporated and sent to the City Council In their information packet on Friday. The Council may pass the RFP on their Tuesday meeting. If passed, the RFP will be sent to the cable company who will have 60 days to respond. Rice, Williams will work on ordinance language during that period. After TCI responds to the RFP the City will have 30 days to indicate their intent to renew or deny, If a decision' to renew is made negotiation will begin. Finer raised questions about the financial information required of TCI by the franchise ordinance. Finer noted that the ordinance requires audited financial statements be provided to the City and seems to Imply that the company is responsible for the cost of an audit. Without audited figures any recommendations to the City Council or decision made by the BTC will have lessened credibility. The last audit of Heritage's revenues did reveal a discrepancy. Finer said that an audit is needed weather paid for by the City or TCI to ensure the Commission meets their responsibilities to the public. Anne Burnside reported the ordinance does not allocate costs of and audit and appears to be negotiable. Shaffer and Finer will look into the cost of an audit. JD07 P"!~' ., ~ ... ".. - ."....---- .. .. -----.-~---....------_., ..,.. - .. .--- -- ..-...,.- - - --, ,. ..,. ' - - - .. - .. , ......,... ~ ~ , I' "~.. '., J',~,_ :'~I:' ',' "", ".', ,', ..' ':1 . '..' ',\ '; : ,;,'~ ,'.' ":', :.'n ': '., , I,. ,I", ',11"7':'., ,', ',," '. ,',' , '" :"'~"""'''''''I,:..i~~.;o,l'''', ,~:,,/",~,~; :'Jl. ,', :,'.',',,', ";'1 Broadband Telecommunications Commis~ion April21,1993 Page 4 1992 CABLE ACT/RATE REGULATION Sheffer reported that if the City wishes to take an active part in rate regulation of basic cable rates they must file with the FCC. The exact filing requirements are expected to be issued May 1. The Commission agreed to pursue tha appropriata action at that time. PUBLIC DISCUSSION Howard Horan expressed dissatisfaction that the franchisa fee Is passed on to consumers rather than being absorbed by tha company' as a cost of doing business. The franchise fea is something the company pays as a right to operate in a markat and citizens should not pay for that right. ADJOURNMENT It was moved by Christian and seconded by Jeppsen to adjourn. Unanimously approved. Adjournment at 6:45 p.m. Respectfully submittad. \IV~,^.~,~, (fo'li':>) William Draw Shaffar Cable Television Administrator bt04-ll.nin I /007 i,": :.: ,:/' ' ,,:,~', :: tftI-- :' '-c~R';'; ':- .'; ~-", ~:~- ~ ":;:', ,,::.:', A" .,.1 <t., '. \,.' ".' . '. ,'" , " " l~ \ (', 1.1,":' , : :~. ' ' '. . . . 1 ~. ;., " , '" . ~ ""1'""',, ",';'C::':," :)~),. \~'. ".,," ':' c , ,~ I . , J\D~~) 'I MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 8, 1993 - 6:00 PM IOWA CITY PUBliC liBRARY - ROOM A MEMBERS PRESENT: Grace Cooper, MaryAnn Dennis, Sue Feeney, Rusty Martin, Linda Murray, Usa Oxley, Robin Paetzold, Bruno Pigott, Keith Ruff, Marls Snider MEMBERS ABSENT: STAFF PRESENT: Andy Penzlner Marianne Milkman, Marcl Lindsay, Kerstin Krlppner RECOMMENDATIONS TO CITY COUNCIL 1. CCN recommends the Inclusion of $30,000 In estimated future program Income to the contingency line Item of $29,925 recommended at the March 17, 1993, meeting. 2, CCN recommends that the rehab of the Emergency Housing Project, the MECCA facility, and the Systems Unlimited Group Home be Included with the Housing Rehabilitation Program. DISCUSSION OF 1993 CDBG PROGRAM YEAR BUDGET I Milkman explained that the U.S. Department of Housing and Urban Development requires that any CDSG program Income to be received In the coming year be estimated and Included In the Program Statement. She stated that a conservative estimate of program Income for the 1993 program year Is $30,000. Milkman proposed that $30,000 be added to the contingency funds that are In the budget, and to allocate the money to a proJect(s) next year. She said approval by the CCN is required to do this. Murray asked If the Income could be allocated this year. Milkman said yes If the Income had Indeed been received. Milkman also said that CCN approval Is needed expllcitiy to complete the rehab projects recommended by the committee (EHP, MECCA, and Systems Unlimited) under the City's Rehab Program. Milkman explained that It Is much more cost-effecllve to do them that way because of lower administrative costs. She explained that In the budget the projects will be listed under the Housing Rehab Program line Item. Moved by Ruff, seconded by Paetzold, to add $30,000 in esllmated future program Income to the contingency line Item, to be allocated In 1994; and, to fund the Emergency Housing Project, MECCA and Systems Unlimited projects under the City's Housing Rehabllltallon Program. Motion carried 10.0. Moved by Oxley, seconded by Dennis, to adjoum at6:12 p.m. ccn4-8.mln I~g :"> );",,' ...',,:[]:,::,::,icy, !:,Ll:,':-::'", ;,,:,"::,:.0':~'::~:,,:,:" t;: l :',.:' .::~, ..},' ::':\fIT',. !.,,:'.; ,:,,: JZf! c', ,':1~'" " ~. '..'. ',.. .. :. ,', . t" . ". .. · iQ\~") I MINUTES CDMMITTEE ON COMMUNITY NEEDS APRIL 19, 1993 . 6:30 PM CIVIC CENTER. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Grace Cooper, MaryAnn Dennis, Susan Feeney, Rusty Martin, Linda Murray, Andy Penziner, Bruno Pigott MEMBERS ABSENT: Lisa Oxley, Robin Paetzold, Keith Ruff, Maris Snider STAFF PRESENT: Marci Lindsay, Marianne Milkman RECOMMENDATIONS TO CITY COUNCIL 1.) The Committee on Community Needs continues to strongly support its original recommendations for 1993 CDBG funding. It would not like to see money taken away from the City's Downpayment Assistance Program, as it meets one of the four priorities in the City's Comprehensive Housing Affordability Strategy (CHAS) and it is an important component of the whole CDBG "package" of funding for the coming year. Likewise, the committee continues to feel that the Press.Citizen acquisition and rehabilitation project should not be funded. 2.) If the City C9uncll wishes to allocate $30,000 to the Press.Citizen Building project, the CCN recommends taking $10,000 from contingency funds and $20,000 from the City's Land Acquisition project. The committee feels that this would divert money from one ecquisltion project for another acquisition project, while leaving the Downpayment Assistance Program intact. CALL TO ORDER Dennis called the meeting to order at 6:32 p.m. DISCUSSION ABOUT RESPONDING TO COUNCIL'S R5QUEST FOR CDBG FUNDING RECOMMENDATIONS Dennis explained what happened at the April 13, 1993, City Council meeting for committee members who did not attend, end why the CCN meeting was called. She explained that the City Council would like to allocate $30,000 to Bob Burns for the Press.Citlzen BUilding project, and thet Councilor Naomi Novick would like to'take the money out of the Downpayment Assistance Program because she feels that housing Is a need, but that homeownershlp Is a dreem, and therefore not a high priority. Dennis also stated that Councilor Karen Kubby suggested thet the program income that will be trickling in over the course of the year could be used for the Downpayment Assistance Program. Murray stated that the committee should stand by its original recommendations that were also recommended by the Housing Commission and by staff. She said that If the Council wants to fund the Press. Citizen project, it should not take the money from the Downpayment Assistance Program. Pigott and Martin agreed. '008 :,:", '>:"I':,J':~,,>~ :CI" ',:..i~~:} ,.':, :' ::', , ',", ',.',:-' >,':',' '.-~""~~,'.:.- .~.'-.._,:> .Z!ll'!'~'; JEt: ,:;Sl ", '. '~, ~ ,;.,'" ".,',' ,.:.J ' t ']1, l ,,1,1 ,,"" 1.. . -. .... ~. I , ~ .__,_ "\.' . . : \o~ d Board of Director's Meeting MINUTES March 31, 1993 Board Members Present: Loren Forbes, Barry Kucera, Jacque McClure, Dave Jacoby, Shelia Creth, Jean McCarty, and Pat Schnack. Board Members Not Prosent: Julie Pulkrabeck and Rob Swift Staff Present: Peg McElroy Fraser and Linda Miller. 'Call to Order: Barry Kucera called the meeting to order at 4:10 PM. I. Introduction and Welcome: Peg introduced Danita Frantz, Kelley Services, Accountant. She will be assisting'on an on-going basis with the preparation of the fInancial reports. She also Introduced junior advisor, Stacey Cassutt.Stacey was unable to serve as a board member since she resides Just right outside the city limits. II. Approval of Minutes: February 24, 1993, minutes were approved by consensus. I Ill. Financial Report. January, 1993: Approved by consensus. Peg poInted out that all of January's claims were sent at or near the appointed filing time. Accounts receivable continues to be problematic. The first $25,000 of the HUD grant should appear in the March accounting thereby offsetting the accounts. receivable. Peg announced that until this drawdown occurs, certain costs required by HUD wlli not be paid. She expressed concern over how tedious this grant process has been and how difficult it has been In the negotiation process. She meets regUlarly with City finance representatives regarding this and Is grateful for the assistance received thus far. February accounting was also passed out, however, discussion on this report will occur at the April board meeting since Finance has not had an opportunity to review It. IV. Additional Agenda Items & Correspondence Received: Peg presented a letter from the Mayor announcing two (21 new board members, Paul Engler and Joan Vandenberg. Paul was recommended by Kurt Kastendick who has left his position at First National for a position at Flrstar in Des Moines. All vacancies are fllied as of April 13, 1993, until the next opening in 1995. /(;0' I v-' - . ": ':' ,~,:,:: :,t7/-..., ':.'fi''''''.."..,:,'': '.'"",..~I':",',, <::' ." ,I, , " 'I" ',"', ' . " 1 .. . . . ' , c, '. . '~. ' . ,~", '~i.l,.. "'\,;:, ',""',',.'__ :,_....", "',', ',"'..,' , ," ''." , Mayor's Youh Employment Program March, 1993 Minutes Conlinued 2 Peg up-dated the board on two (2) funding issues related to FY 1994. We received an adjustment from United Way regarding our designated funds. Total funding in designated increased 178% over this current FY. Coralville Increased our funding from $1,750 to $2,100 In general giving. MYEP has asked for $2,000 [up from $1,760 In FY 1993] and Coralville Council approved $2,100. News releases have been submitted regarding the Iowa ConservatIon Corps and the Young Adult Conservation Corps. The deadline to submit applications Is April 23. The number of conservation corps are declining rapidly due to the overall decrease in funds from the state legislature. I I i V. New Business 1. Peg announced that Jacque will assist Peg as the board representative for the new board members orientation to be conducted in early April. Jacque will offer the prospective of what it means to be a board member of MYEP and what can be contributed to the agency. 2. Peg announced that she has received word that it is very likely that we will have 10 Summer of Service VISTAS. All of the recruitment may be done locally. Salary will be $600/month, which Is the same as the year round VISTAS. The difference in the SOS VISTAS Is that they will be able to do direct service. The state has approved Johnson County on the basis of continuing activities related to Issues of hunger and h'omelessness. Also, the national Initiative of working In areas related to "youth at rIsk" will be addressed In Johnson County. 20 VISTAS are expected in the State of Iowa; 10 In Johnson County and 10 In Sioux City, IA. 3. Summer of Service Corps required forming a nexus with higher education. There Is $10.8 million In funds anticipated nationally for SOS Corps. A SOS Corps will be required to set up and run a conservation corps of 50 members between the ages of 18 and 25. Four to six corps will be Identified nationally, MYEP discussed this with the University of Iowa and with the Extension Office [State University of Iowa nexus]. The Extension Office and leo' ~. ~;', ,.,~' .,' ~~m'-f' "'~-l:' .,' ,..."',, : :,"', <:; ," ,'"I", "" , . ' , , " " ,", ", :., :. : 'II ': ,',' '. i' ." . . . I , . , r . III I ,'!"~7'- ~ '. . .1\ ,',.,' . '" \. , . . Mayor's Youh Employment Program March, 1993 Minutes Continued 3 the Office of Economic Development both felt, given the short period of time in which to respond and the limited number of corps to be chosen, that It was a long shot to apply. MYEP will make known the opportunities that are available for corps service In the country through NASCC. ' 4. Linda Mliler reported on MYEP's participation in the 1993, "Block Party" and awards ceremony. This will take place on April 8, 1993, between 4:00pm and 6:00pm. MYEP will decorate a block indicating a number of corps projects that have been completed with assistance from Community Development Block Grant funds. All are welcome to attend. i I , ! 5. Grant announcements: The fIrst milestone month for HUD Is April 1, 1993, although approval of expenditures and began on March 22, 1993. Mayor's Youth received both Iowa ConservatIon Corps and Young Adult Conservation Corps grants for the summer employment opportunities. VI. Old Business 1. No committee meetings were conducted this month other than fInance. 2. The Youth Services Foundation has been focusing on the development of a case plan to tie in all 3 (three) agencies with specific requirements of needs. This 'Is being prepared for discussion with the Trustees and the Board in an effort to determIne if the agencies are ready for a capital campaign. The executIves are struggling with the document. The next meeting Is on Tuesday, April 6, 1993, and at present, the final document as not been prepared. 3. There was no further discussion regarding the last quarterly report. 4. Barry asked if everyone received Peg's letter dated March, 1993 from Peg. Barry asked for a motion to go into executive session. Dave Jacoby moved. Jacque McClure seconded. The motion carried. Peg and Linda returned after the board finished the executive session. Peg's resignation was accepted with regrets. Congratulations was extended on her new position. /DO'I I :,';, '1,"1:",' ~l,.,:,::(:I,' ,!o'<, ::"',,,.. :,', ":: ", ',> :+' '" "'c,i71,..[71""IL(f,. . "',',1" :. 'I ',. ... . J' , '~" ';) ,....., ,', I' , 'j I,' I . , . . ~ Board Minutes Continued 4 A search committee was appointed as reviewed by Barry. This committee includes: Dave Jacoby . Personnel & Chair, Shelia Creth, Julie Pulkabrek and A. K. Traw. Jacque McClure willserved as a consultant. vn. Adjourn: Barry asked for a motion to adjourn. Dave Jacoby made a motion. Loren Forbes seconded the motion. Meeting was adjourned at 6:18 PM. Respectfu. lly Submit~ l(l (' II C/~ K ~~,W-~ lllren Forbes Secretary ,'._\ Tf\I'_1'~( I ;' ",' i r r \'" \.J. Peg McElroy Fraser Executive Director ," Ii ~ L. '_.. ..~..., Minute Taker: Linda Miller,Programs Coordinator A4MYMN93.MAR I ! I I I I I i I I I /00'1 - -"V'~ --r-' y-"'- I . ....-----.... -..r)-- ....-r--- :"",' :i",~,,::'..,,:&J,,:',:LI::' :,':,C"L,", ,',' ":",::,'::,.; ':,'.~:' ~,~\'.' :,:.~l,' ;:J.=J'< 1,;'1;, ," ".':'".." Special Session of the Board of Directors Mayor's Youth Employment Program Called By: Barry Kucera, President Conducted: April 7, 1993, 4:00 PM The Youth Center In Attendance: Barry Kucera, Jean McCarty, Jacque McClure, Dave Jacoby, Loren Forbes, A.K. Traw, and Pat Schnack. New Board Member [May]: Joan Vanden Berg Junior Advisor: Stacey Cassutt Guests: Helen Dailey, Allocations Director, United Way, Mary Anne Madden, united Way, Marge Penney, Human Services Coordinator and Carrie Norton, Planning Division Chair. UAY staff and board present: Jim Swaim, Winston Barclay and Teresa Ulin. Staff Present: Peg Fraser, Cokie Ikerd, Mick Bowers and Linda Miller. VISTA volunteer present: Lianne Knych. Barry called the meeting to order at 4:10 PM. Barry thanked everyone for coming and explained the purpose of the meeting. In view of Peg Fraser's resignation, a discussion ensued regarding review of the structure of MYEP and possible changes. The purpose of the meeting is to invite community dialogue and to assist in giving the board direction regarding any changes before embarking on a search for a new executive director. Barry indicated that the board wanted to hear from the consortium agencies of YSF; UAY and Youth Homes; regarding the idea of merging MYEP with one .of the other agencies. He invited Jim Swaim and Winston to present information regarding this concept with UAY. Youth Homes has sent word that they are unable to be present but would like to stay 'informed of any decision of the board. Jim presented information regarding the impact that this would have on staff and on the existing programs. He began by providing his background in human services over the last 23 years. He explained the mission of UAY with emphasis on the program philosophy, counseling and intervention activities. Jim then outlined the mission of UAY, explained the programs that are currently offered and focused on the counseling, intervention, and /f;oq .-.;" v....... I "... ~-- .--.- - -. ..-........-..- ':~:.;" :,>, :,:~' ,:,~ ~....,."" :'t~ ',:: ',: ': :."'!: :'.. <: .' "J,I, ',-- I ,,' I ,',' I ",I,." . ,I' , / -'~ '~i ..:"",';'11/;,:._::::' -,,,',~~I",,,,;;' :"'~' ,:',> ','.:--_l~"',_,~d'; /.':'~~ MYEP Board Meeting continued 2 prevention activities of the agency. Jim outlined the table of organization and discussed the budget of UAY. He explained that over 1,100 young people and 350 parents were served last year. The concept of merger among UAY and MYEP has come up before in the history of the agency. In Jim's view, on-going dialogue is best in consultation with as many as our funders as possible and, most importantly, with input from the boards and staff. He outlined his management approach and the growth of the agency. The agency now has 15 full time staff and several parttime including 30 adult volunteers youth volunteers. He focused on the work environment, the levels of equal management, supervision and input. If MYEP were ever to consider a consolidation; now or in the future, swaim suggested that MYEP's board relative to the UAY board could move from advisory to program advisory. He would expect to see 2 board members from MYEP incorporated into the UAY full board. If the City consented - The name "MYEP" would remain. During the 25 year history, Mayor'S Youth has built a considerable reputation; not only in the community, but nationally. Jim explained that Peg has given an overview of the current budget deficit and her financial predictions concerning this issue. He would expect to consult with funders of all of the grants. All staff will be involved in consolidation. This is important to reduce concerns about being lost in the shuffle. By not replacing Peg, an opportunity exists to strengthen existing staff positions and bring on existing clerical support for both entities. With shrinking resources, administrative funds are difficult to obtain. Both agencies need more help with all of the nuts and bolts of day to day fiscal management. None of the existing funds would go towards UAY staff and no funds would go towards UAY. He outlined strengths of UAY: One of the strongest youth programs in the country; it has been cited in national studies, and has been the recipient of several national awards. Most importantly 1/2 of UAY's referrals come from young people; the ultimate measure of success in programming with young people. He also outlined their relationship with the school district, with CEC, and focused'on their involvement in the most recent West High School tragedy. UAY, like MYEP, has a strong reputation with the city of Iowa city and the Johnson County Board of supervisors. He closed by stressing that change can be frightening, that the 1009 __._~.- _'~M'__."''''''''''-''__''''''''''''''..lQ&L -_._I~ ftLUI ,,.,"-"~. ~..lo1lll.ljll{IIIUfl'JJ 1#MlIl, -- ..-.:' .., .. .. "... ~ .....-.----- .,----.. .- __ ~T~_ '>: ::/1::": :"'HI"~,' ""':"~"" "',:' ,;",,' ".' '.' . ".'," ;:, ,,<;'>:'~_~;...;..G;;.' "., I \"'\ " ,I , , ,t,' '~' '__ 1 ! "', ',' .\: ,J,' ,",' ' ,~~ ." ~-:l, " ..-..._',. .' , ',~"" "'I'" , .\' ...",' I' A ~ __ '" ..__---,..,. , \1 \ n ':t'..", '... "'" ~.1."':-:-- , .._,.~-' 1 ' . MYEP Board Meeting Continued. 3 time frame is important and that it could be considered now or in the future. An appropriate time, should the board decide, would be at the fiscal year end of June 3D, 1993. He indicated that the board should be commended for taking the risk of considering this at this time. Jim then opened for questions. Carrie Norton asked how many youth that participate at UAY also are involved with MYEP. Swaim estimated about 50. MYEP staff clarified that the number was approximately 20, however, this information could be more completely provided by checking the demographics. I A question arose concerning the focus of programming. Jim ,indicated that programs that UAY has started, like MYEP, have continued to be offered, even when funding has dried up. The focus is to start programs and stay with them. Regarding the affect on YSF, there was discussion regarding the consortium. It has not been as easy to focus on the three (3) agencies since Youth Homes has been out of the building. Jim admitted that communication has been difficult to maintain. We expect to continue youth services and focus on homeless youth despite the governor's budget cuts. Jim focused on the strengthening of youth programs and the employment opportunities; projects can be done strategically. The issue of concern is the politics and the effort to support a bigger agency; for example adding the teen morns program was indeed scary. Mary Anne Madden indicated that United Way at present sets priorities of agencies based on critical needs and in terms of the amount of money that there is to go around. The administrative costs are. what United Way looks at. They would like to see more programs - the administrative part can be tricky. She indicated that discussion of merger is heading in the right direction. A discussion of merger is a good idea at this point. She would like to see that we keep Youth Homes included. She closed indicating that United Way will be glad to help in any way they can. Barry reviewed the relationship with the city in that it is a very unique circumstance. Barry agreed to meet with Steve Atkins to discuss MYEP. Steve and Darrel Courtney had discussed this and felt that the city would like to continue their support and offer greater in-kind support. He offered to assist with the search through the personnel office of the city. Merger was not discussed. Dave indicated that we were looking at possibilities but perhaps was not fully clear regarding this issue. I DO,! ,. ".......... .".....------..--...-~T ~: "".'1':': ,::~': ; ~-', (I z:r '" ..,' ", :', : ',,' ,:::'" :','...,,:" .'...'." ", ," "'c'" , ", .' . " .', 1 ',J ','" " ( . , .' ,I ". . ~ ':;:, L' '\ " ,'" .' I '1 . I' .. '.: '.. .,' '. '," '" ~ ,.." - J. , .,' (', . .' .. . . MYEP Board Meeting continued 4 Winston indicated that he had some concerns regarding Jim's time and the added responsibilities of MYEP programs and administration, however, he trusted that with board and staff support that it would be possible. A clarification was requested concerning Youth Homes and Marge indicated that funds were sought for the Youth Center from COBG and that it included,UAY, YH and MYEP. The expansion of all 3 prog~ams created a lack of space fairly early on and, therefore, the agencies had to take on additional, rental space. Helen Dailey indicated that from a management standpoint that merger should be researched and looked at. It couldn't hurt _ there is a commitment to continue to look at it and the actual benefits. Marge reminded everyone that it was a difficult year in United Way funding as the allocators had so little funds to provide to the agencies after designations. '2/3 of the human service agencies received cuts in their beneficiary funds. Marge Penney indicated that she stands ready to assist us and would be happy to help us explore all options. She emphasized that the real decision maker here in this matter was the MYEP board. \ Barry thanked everyone that participated and then called for a motion to go into executive session to discuss the merger with staff. Dave Jacoby moved and Pat Schnack seconded. The board came out of executive session at 6:20 PM. It was moved by Pat Schnack and seconded by Jacque McClure that MYEP begin a search for a new executive director. The motion carried, MSC. It was noted that there were two (2) non voting members; Joan VandenBerg and Carrie Norton. Barry asked that letters go out to UAY and to Youth Homes to thank them for their input. Peg indicated she would assist in this. There was some discussion regarding search activities and Barry indicated that he would leave this up to the Search Committee. The board adjourned with a motion by Dave Jacoby and a second by Loren Forbes at 6:45 PM. Next, regular board meeting is April 28, 1993, at 7:00 AM - spring/summer meeting time. , Respectfully SUbmitted, , i )~\:-Y:1tJ~ Peg McElroy Fraser Executive Director ResEectrully SUbmitted, ~Ut1 If f4 ,/ ca&~ Forbes ,~ /))? Secretary 1009 -.al2'mII: .. ~M ~._~.b.. J,~j(lIUJ{~mxl.1l l1t1lDS.1 .....,.-