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Home My WebLink About1993-06-22 Bd Comm minutes ":~.""",,-'" ..,...,:--""~, 9\-- ~ ",~,..".. - - -- ~... --.-.-------"'":';---f"... ..........- r ___~.-~"""""""11""............--~~,. ~ 1 , '. , ~f'-' ',:' , , " ' I: _. ' _. I. . ..' \ / I /-"] , \' ~------..... ---" ..~.~. h~~\ I 1 i , voi.,. MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY. MAY 19, 1993.5:30 PM CITY COUNCIL CHAMBERS. CIVIC CENTER I ,I ! I I I MEMBERS PRESENT: Cordell Jeppsen. Tim Finer. Roger Christien, Trey Stevens MEMBERS ABSENT: Joyce Patton STAFF PRESENT: OTHERS PRESENT: Brau. Helling, Burnside " Casey Ashe. Doug Allaire. Doyle Detroit RECOMMENDATION TO COUNCIL None. , I i 1 j;, !i II 1 , Ii , I , il 'I II I" ii i' I' :i II , l,'i 1 i.! I f; I I a , '. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Triennial review and Cable TV Refrenchising/Renewel process. SUMMARY OF DISCUSSION I, Ashe reported that the Library has been busy with new productions, including four new PSAs and a show with the Young Puppeteers and Eulonspiegel Puppet Theater. The Library has been developing questions for the City Attorney regarding A V copyright. The PEGL Committee Is exploring six menagement options for a Joint PEGL facility. Detroit reported that PATV has developed a more detailed Cablecast Request Form. PA TV will continue to operate under existing arrangements and will not forward tapes to TCI for review. A change had been suggested by Bill Blough in response to changes in federal law . The issue is scheduled for federal court around September 27. Sendy Dandelles and Bill Beatty have been hired as part- time production assistants. The refranchising RFP has been submitted to TCI. Rice. Williams Is working on a draft ordinance. i I. , i II 1 ',II I' i CALL TO ORDER The meeting was called to order at 5:30 p.m. APPROVAL OF THE BTC MINUTES I I " I I I I , 1 : I I I I I j , " (I 1/1)" Jeppsen moved to approve the May 19, 1993 minutes. Seconded by Finer. Unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS Stevens thanked TCI and Bill Blough for donating the DMX Music Service for use on Government Information Channel 4. SHORT PUBLIC ANNOUNCEMENTS ".\ "::,f, 'II' None. I I ) I~"t".-."._--..__.."- -"". -_.._-~,....._,..,'"~,~." ")' , r , ' i,! .- -- , '( " .. I I :) It.! \") ..... .~ '1----..;---;:--~- ~ fIIt-........- - ....... , , ' t' ,..:..' t-' -" , " ' " ' ,I ","-, , " , . . , .1 \ ,.. .~". . . " , ,~/, "I ' '.. I '.' , ,", ' ' ',' " ~, .' . f. ~- , I .__' _ .\ _"___ , / , I,' \ ,'- 1 I " :\' ._~ - "----- -- "', . r , Broadband Telecommunications Commission May 19, 1993 Page 2 LIBRARY REPORT Ashe reported the library has been busy with productions. On May 1. the Young Puppeteers worked with the Eu/enspiegel Puppet Theater. PATV shot the program as part of their contract with the library. In the works are a promo for the book sale, three PSAs with an Iowa City Public Library tag, and a Friends Foundation PSA. The library has been developing questions for the City Attorney regarding copyright of A V materials. The Library Channel will be checking into the availability and usa of DMX Music Services for Channel 9. The PEGL Committee is exploring six options for a joint fecility and developing questions and issues for each option. ECC REPORT No report. TCI OF EASTERN IOWA REPORT No report. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer is on vacation. PATV REPORT Doyle Detroit reported PA TV Is planning to purchase two used cameras. It is anticipated that they will improve the quality, especially in Library Meeting Room A. A more detailed Cablecast Request Form has been developed and will be used by late June. Stevens esked about the new FCC rules regarding a cable company's relationship and responsibility for public access programming. Detroit said Bill Blough' asked to review program content. but a managerial decision was made to not change the current process. A court case challenging the FCC rules is anticipated for around September 27. PATV recently produced the ennual Volunteer Action Network progrem which focused on six agencies which utilized volunteers. PA TV Is now playing the equivalent of public access radio on the audio portion of their signal at night. The Community Programming Center has adjusted their hours to the library summer schedule: Monday, Tuesday, Wednesday and Thursday, 12-9; Saturday, 11.5. Sandy Dandelles and Bill Beatty have been hired as part.tlme production assistants. Copies of the Annual Report were distributed. Voluntears account for 20 hours work per week. Most community producers prefer to donate time rather than money for workshop fees. CABLE TV REFRANCHISING/RENEWAL Helling reported thet the RFP has been submitted to the cable company and that Rice, Williams Is working on a draft ordinance. PUBLIC DISCUSSIO~ None. ~"~"'''_'''''''''M'';"""~,,_,,, ;., " /! 'l cJ. ~---" ..-- I 'I ! I ~ i I:' I, Iii I U I!, iii I' f' 11 " :i I' 'Iii . ~ I! I:! " i (: i ';1 .i I " I r I I ,I , , ,I " :i u' ':', '. ...., ':., :Ii .. :I .. ':.:/ , r '" i";1 . ,', ,'., , 'I" " .,.....:" \." . , "., \:, . " 0_ ", I I \ I I ' ~ - , ,,111I. . - '........-- ~ - -~ - ',.~: . . ...~ '. , . I' -- ; , " ',:"'1', > " f~1 :=[ . ' , " ./, - . . . - . / //\ ;' 1 , {.' .'.....>~.::-:..-.._, -----..... , --.......~~. Broadband Telecommunications Commission May 19. 1993 Page 3 ADJOURNMENT '" ___~'t'", , \ It was movad by Finar and saconded by Jeppsan to adjourn. Unanimously appcovad. AdJournmant at 6:05 p.m. Respectfully submitted, Wl.~ Michael Braul I Cable Television Administrative Aide bloS-lD.ri1 , ' ..--_.....................'....,..;..."......."...~.-~.".. .J_'_ .....,.......,.;.'..., "'" '. ,", ,. 'III //1d-. 'T....., J.1JII', -.-.-...... I I I I , I " ! j I J I , , I , j , ~, ! I I l 1 , I I i , !': .';, if i' ',j i I, I, 'I '" "'I " i " , '< "; " ! I,! " "ff'JP - ..... - : \?~ I 'o\:- I II \ ,j \:.)..-..-- "'l--....-----;--~.... ~ ..-' .... - --- --. ........ - --,--- -f"'" ......... .. --. I 'I'" -.~~ \ ~',,:' "...: ,"/'t':_" , ..',", ,:", f,f ':'J, ,t f '.~:, ' , ",' '." ,;' , \::.:-. -.' , ,-! . / ;, '.., {., -- MINUTES IOWA CITY PLANNING AND ZONING COMMISSION JUNE 3, 1993 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS P~1EU~~l~~~~V SUbject to ^p~;oval MEMBERS PRESENT: Ann Bovbjerg, Casey Cook, Pete Cooper, Sally Dierks, Dick Gibson, George Starr Tom Scott MEMBERS ABSENT: STAFF PRESENT: CALL TO ORDER: Bormann, Mlklo, Rockwell, Schreiber Vine-Chairperson Cook called the meeting to order at 7:38 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval, by a 6.0 vote, of a proposed amendment to the Zoning Ordinance adopting a ResldentlaVOfflce Zone (RIO) and the proposed amendments to the parklng and sign regulations as set forth In the staff memorandum dated June 3, 1993. 2. Recommend approval, by a 6.0 vote, of REZ 92-0009. a request to rezone properties located on the north side of Jefferson Street between Unn and Van Buren streets and property located on the south side of Jefferson Street between Gilbert and Van Buren streets from CB-2, Central Business Service, to RIO, ResldentlaVOfflce. 3. Recommend approval, by a 6-0 vote, a proposed amendment to the Comprehensive Plan as stipulated In the Neighborhood Open Space Plan. 4. Recommend approval, by a 6-0 vote, of SUB 93-0005. the final plat of Scott Boulevard East, Part Two, a 9.23 acre, 25-lot residential subdivision located east of Scott Boulevard and north of Court Street subject to City Attomey approval of legal papers and Department of Public Works approval of construcUon drawings. 5. Recommend approval, by a 6-0 vote, of SUB 93-0008. tha final plat of South Polnte Addition, Parts J.IV, a 130-lot, 29.87 acre residential subdivision located immediately north 01 the Iowa City corporate IImlls and west of Sycamore Street subject to City Attomey approval of legal papers and Public Works Department approval of construction documents. 6. Recommend approval, by a 6.0 vote, of VAC 93.001. a requesllo vacate a portion of the alley located west of Gilbert Street and north of Kirkwood Avenue between 210 and 230 Kirkwood Avenue subject to: 1) closure of the curb cut located at the northwest comer of Kirkwood Avenue and Gilbert Street and one of the other three curb cuts located on the north side of Kirkwood Avenue between Gilbert Street and Ralston Creek; 2) establish- ment of a conservation easement parallel to and to the top of the bank of ' Ralston Creek on property owned by the applicant; and 3) an easement covering the existing U.S. West phone lines. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. 1/73 'M~_~. ..... , -..b. -,~ - - ....-1 " - ...L .', I , , ; , , , .' ;' I, i II: I' Ii! ,,\ Ii ' If :. 1\ '!i'- i l' I \, I': I 'J! I II Ij ,11 ,{ ."~.."",..,,. \, ~ " ...... ~"'1----...-. ~-- ~ ';'....... --- ~'... --- . . !. i ' ','-/ -', " "f.-' . j:-.. .. ", ' , - " ' .~\:' " " ',/ ' ,-v' . , \. ' ,I, , , , : '.-'. .., -', _. / .. '1 " '~""""'''IJf''''- I i<". " ..... -~,., .--,., ~-- \.& ..-, ....... -- ~~............. 3~.' ('- -" " '"":' 'I' ',,' ',' , ',1' '/ tl ,', '" .:' .I. .' " ",'_ , " ...:., ',':' -<, ,"9, ,', ", , / i,_\ 1 '.:. ---....- ..- ~ Planning and Zoning Commission June 3, 1993 Page 3 There was none. Public discussion closed at 7:49 p.m. I , Bovblerg moved to approve REZ 92.0009 to rezone properties located on the north side of Jefferson Street between Unn and Van Buren streets and property located on the south side of Jefferson Street between Gilbert and Van Buren streets from CB'2, Central Business Service, to RIO, Residential/Office. Gibson seconded. BovbJerg said she appreciates staff concerns regarding the CB.2 zone and agreed this zone should be looked a~ but said she Is comfortable with starting this experimental zone for a small area. She said she feels the RIO zone Is appropriate to this area. Dierks said when the Commission considered the North Side historic district years ago, It started as something small but grew until It was so fragmented that the Commission was unable to agree on the formulation. She said she would rather see the Commission start by approving a new zone for a small area and then possibly expand the area to which the zone could apply. Cook agreed with BovbJerg and Dierks that the Commission Is !lyIng this new zone on a relatively limited basis and their Intent Is to do no harm. He said he feels the Commission has created a flexible zone that encourages the adaptive re-use of some of the existing structures In this areas. He said he views this new zone as a potential precedent that could be used by the Commission In the future. i: , , i 1:1 !!, If! Ii Ii: II, I,' 1\' I' i.' l' I, !:i The motion carried on a 6'(] vote. 3. REZ 92-0012. Public discussion of an application submitted by Southgate Development to rezone a 15.1 acre tract of land located east of South Gilbert Street and west of Sandusky Drive on Cheny Avenue extended from ID-RM, Interim Development Multi- Family Residential to RS-S, Low Density Single-Family Residential (8.3 acres) and RM-12, Low Density MulU-Famlly Residential (6.8 acres). (4S-day limitation period: waived Indefinitely.) I,; , i 'I I '/ I I II , ~ II I Rockwell referred the Commission to a letter from the applicant requesting deferral to the June 17, 1993 meeting. Gibson moved to defer REZ 92.0012 to June 17, 1993. Bovbjerg secoilded. The mollon carried on a 6.0 vote. 4. Public discussion of amendments to the Zoning Ordinance to allow consideration of bed and breakfast homestays and Inns as accessory uses In residential zones, excluding the RFBH zone. Mlklo said this Item has been on the Commission's pending list for a number of years; It was a request by the Commission to develop regulations for bed and breakfasts. He said the City's Zoning Ordinance currently has no provisions for bed and breakfasts. He said the regulations being proposed are common throughout the U.S.; he noted staff also met with operators of bed and breakfasts for Input before finalizing the draft proposal. i r.,..,...,'O,.".l...." ..._ ...., /173 UlllW 1 ! - "'If" - ';",; , ----- ~ '1--- ~.... \.& ..-'....... ---.----~... - - - -f .... .......-. .... -.. I...... . .. ""', ' \, \"..,' " -, -t ' ' .' ,: Lf ,'" 'I 't 1:, , :( I' . I I.,..;, \:" C.... " ',' _' "r., , .\ " , -~-"'" .'.. Planning and Zoning Commission June 3, 1993 Page 4 Mlklo explalned staff Is proposing two categories of bed and breakfasts: 1) bed and breakfast homestays, which would be limited to three rooms as accessory uses In all residential zones except the RFBH zone and would require a permit from the building official that would have to be renewed every two years; and 2) bed and breakfast Inns, which would be limited to four or five rooms by special exception at the Board of AdJustment/eve/. In response to a question from Dierks, Mlklo said the Board of Adjustment would consider a request for a special exception based on the criteria found In the Zoning Ordinance and the additional criteria staff Is proposing. He sald one of the main criteria considered by the Board Is the Impact of the proposed use on the surrounding area. He noted the Board has broad and subjective powers In that arfla; If they feel, based on testimony at the public hearing held on the application, that the special exception Is going to be detrimental to the surrounding properties, they can and have denied requests for permits. In response to a question from Cooper, Mlklo said staff Is proposing a length of stay of thirty consecutive days and parking requirements of one space for a homestay and two spaces for an Inn. , , : i ; , , I, iii 'i' 11 r, '11, h I I If , i' In response to a question from BovbJerg regarding the requirement for employees to be residents of the premises, Mlklo sald all bed and breakfasts ordinances that had reviewed from other communities Included that provision. He said the same clause Is Included In the Clly's home occupations provision of the Zoning Ordinance. He sald, because the bed and breakfasts would be allowed In any residential zone as an accessory use, staff does not wish to encourage a bed and breakfast to get so large that outside help Is needed. Public discussion opened at 8:01 p.m. Clarence Hs\'srkamp. 619 North Linn Street, sald he and his wife Dorothy operate Haverkamp's Unn Street Homestay. He distributed brochures from the three bed and breakfasts In Iowa Clly. He said he Is In favor of an ordinance regulating bed and breakfast establishments. Haverkamp sald his establishment has been In operation for 5 years; prior to opening their bed and breakfast, he and his wife took a course from Kirkwood College on how to operate a bed and breakfast. He said they also looked at the Home Occupation Ordinance and asked their neighbors If they objected to the Haverkamps running a bed and breakfast. He said their establishment has three rooms to rent and four off.street parking spaces, In addition to a two car garage. Haverkamp sald he and his wife are members of the Iowa Bed and Breakfast Innkeeper's Association and comply with the guidelines published by that association. He added an Inspector Irom that association does Inspect their establishment to ensure they are complying with the regulations. He said his establishment also complies with all related state regulations. Haverkamp said his bed and breakfast Is listed with the Chamber of Commerce and Is a member of the Iowa Clly/Coralvllle Convention Visitors Bureau. He said he also does private advertising, noting his establishment was one of the three bed and breakfasts from the Midwest that Midwest Uvlng Magazine promoted In their Summer 1990 edition. Havercamp saId his establishment Is required to collect sales tax and hotel/motel taxes. ; i'" I " !I .; I I: I ',Ii II II 1/73 -- lIIl.lAr' ..LI&Jl '. i / \,.; ~--' --..........., ,~.......-~ ...-'......- .... ....- - --'----~.... -- -"'-_.,~. I , , r,~' - l' I I-~""""" '~":" ,',' ,: ,:,'/.' ,/ L '~, ' ',:' ','.. ',. ',: '~.' ,'. r. "_ " \ 1 (. "---'" .-.- Planning and Zoning Commission June 3, 1993 Page 5 Havercamp listed the types of guests who stay at their establishment: Job Intervlewees, persons visiting students or the town, vacationers who were passing through town, foreign visitors to the University of Iowa, and house hunters. He said, because of the rates they charge, ordinary boarders could not afford to stay at their establishment for long periods of time. I. ! Haverkamp said their homestay Is small enough for him and his wife to maintain. He said a cleaning service does do a general cleaning of their home every two weeks, adding they used this service prior to establishing the bed and breakfast He noted there are occasionally problems regarding check-In times because both he and his wife are employed outside the home. Haverkamp assured the Commission that his homestay Is a viable business; between January and May of 1993, which Is a total of 151 days, his homestay had guests for 96 days. He said last year, his homestay had guests from 29 states and the District of Columbia and seven foreign countries. In response to a question from Gibson, Haverkamp said his only concern with the proposed regulations Is the thirty day stay limit. In response to a question from Dierks, Haverkamp said he rarely has more than one long-term guest. In response to a question from Gibson, Haverkamp said, even with the proposed amendments, he would sllll consider guests who stayed longer than thirty days as bed and breakfast guests rather than boarders. , i ;;' Ii I, II; , '; it 'I i' II: I: I' ..' V ': , , , ~j . ,i I ; , Ii I, t Nlla Haua. 517 East Washlnaton Street, Identified herself as the owner of the Golden Haug. She said although her establishment does not fall under the residential guidelines, she favors the Commission's atternpt to establishment bed and breakfast regulations to maintain the high standards that have been established. Haug said she does not feel adequate parking regulations have been proposed and suggested one parking space per room. She said, In regard to the Gommlsslon's concerns aboulthe number of guests permitted at the one time and the number of persons allowed to stay In each room, the bed and breakfasts currently being operated voluntarily limit these numbers. Haug expressed concern about the permit required with an Inspection every two years. She noted non.owner occupied, single-family rental properties only require Inspection every four years. She said an Inspection every two years for bed and breakfasts seems excessive. In response to a question from Dierks, Haug said the longest she has had a guest stay at her bed and breakfast was three weeks. Dalssv Owen. 2 Bella Vista Place, Identified herself as the owner of the Bella Vista Place Bed and Breakfast. She said she appreciates the Commission's concern about the guidelines for bed and breakfasts because It Is to the current establishments' Interest to have competition that Is of the high quality, professionalism, and friendliness that the current bed and breakfasts maintain. :i //73 ._~ 'I, I , \.; :" """"'''''''~'''.'. ~-- '4. :.-'.......- ...... ....~- -'.--Vf... ....~ -- ... ~.. i'" ..--;;- l " , I':"F/",: :','/ 'If, St.: ,,' ",..'," / ') Planning and Zoning Commission June 3, 1993 Page 6 Owen said she also teels at least one parking space for each room should be required, In addition to spaces for the residents of the home. She said she also agrees that the number of rooms allowed should be limited. Owen sald she has had guests stay up to twenty-five days, noting It Is dlfflcultto find temporary housing In Iowa City. She asked why Dierks objects to allowing guests to stay up to thirty days. Dierks sald she would hate to see residential neighborhoods Impacted In a negative way. She said, although the current operators of bed and breakfasts are very careful, she would like to see regulations In place to deal with other operators who might not be as careful. Owen suggested adding a clause to the proposed amendments that limit the length of stays In strictly residential neighborhoods as opposed to neighborhoods that Include rental property. Dierks noted any stay limit would not be monitored but would be available to fall back on In case of complaints regarding a specific bed and breakfast. Owen said she does all the cooking and cleaning In her home. She saId she feels the requirement for Inspection every two years seems unnecessary. Public dIscussion closed at 8:36 p.m. Dierks thanked the bed and breakfast operators for their Input regarding the proposed amendments. DIerks moved to defer discussIon of proposed amendments to the ZonIng OrdInance to allow consIderatIon of bed and breakfast homestays and Inns as accessory uses In residential zones, exclUdIng the RFBH zone, to June 17, 1993. BovbJerg seconded. The motion carried on a 6.0 vote., COMPREHENSIVE PLAN ITEMS: 1. Public hearing on a proposed Comprehensive Plan amendment: the Neighborhood Open Space Plan. Rockwell noted a letter from the Riverfront and Natural Areas Commission, which enthusiastically endorses the proposed Neighborhood Open Space Plan. She said the Commission had already received a letter of endorsement from the Parks and Recreation CommissIon. Rockwell sald the plan had changed very little from the draft the Commission saw In January. She said after many meetings with neighbors, community organizations and others, the Neighborhood Open Space Commltlee made minor changes: the tense had been made more active; tralls had become a more Integral part of neighborhood open space, and secondary school campuses were not automatically given open space credit, although this dId not preclude arrangements being made with the school dlstrlctto allow public use as active open space. Rockwell sald the standard being used In the plan Is three acres of active, accessible open space per 1,000 persons In population. She noted Ihls ratio Is at the low end of the national standard scale. She said most communities with an open space program require six to ten acres of open space per 1,000 persons. //73 ,. 11- ---..... .-'. I, -- I ! I i i ~ . Ii I Ii: 'II " I' i! I ',' " l' I'- i I',' '11\ !, II l' , 'I I'; I, i1 I ! 'I I, I' I: , !\ , , " . " , , , ' , , i,,";... ,',',,/":'"t"., , , :': " """,,_~'I..c _~~'~~ "'," ",' " " ,',', '\,' " ...]. , , . - '1 Planning and Zoning Commission June 3, 1993 Page 7 In response to a question from Dierks, Bormann said the legal ability to acquire land or fees In-lieu-of will come with adoption of an ordinance to Implement the plan. She said this plan, If Incorporated Into the Comprehensive Plan, will set the City's goals regarding neighborhood open space and the ordinance will allow Implementation of those goals. Public discussion opened at 8:43 p.m. Larrv Wilson. Chalroerson of the Riverfront and Natural Areas Commission. said he felt strongly that the Neighborhood Open Space Plan was an Important element for the City to adopt as part of the Comprehensive Plan. He noted the Riverfront and Natural Areas Commission had unanimously voted to support adoption of this plan, because they felt It would provide the opportunltles for connections between the River Corridor Trail and a network of trails throughout the City as well as providing greenway connections between the River Corridor and open space In neighborhoods. He sald the plan would also provide open space In neighborhoods where It Is convenient and could an be easily used and accessed. Wilson said the RNA Commission thought It was In the best Interest of all residents of Iowa City to adopt this plan as an amendment to the Comprehensive Plan; that now was the time to adopt the plan. He sald, as the City develops, It will become more difficult to acquire open space, which Is a vital part of the quality of life In the CIty's neighborhoods and should be maintained for future generations. Wilson sald the RNA Commission strongly urges the Commission to recommend adoption of the proposed plan. , I ii' , ~ I, i Ii i, I I, 'I'" ,. i' I.' " , J! ':' I: i.. Ii I: Iii Ii II '! !i Ii II 1\' II Dee Vandecbgef. Parks and Recreation Commission l)1ember. said she was also present to support the Idea of open space and neighborhood parks. She said the City budget does not give the Parks and Recreation Commission a lot of dollars for parkland acqulsll/on. She said the Commission was aware of the large denclt of parkland In the City's existing developed areas. Vanderhoef sald the Parks and Recreation Commission's total Income for parkland acqulsltlon and development comes from the City's hotel/motel tax. She sald the P&R Commission had not used much of the money set aside for parkland acquisition because It was waltlng for this plan to be adopted. Vanderhoef sald a priority list would need to be developed. Then with an ordinance In place requiring dedication of parkland to the City In developing areas, the avallable parkland funds could be used to decrease the open space denclt In developed neighborhoods. Vanderhoef viewed parks as necess8IY in the City's older neighborhoods, and thought there would be no beller gift to give the City and future generations of children than to adopt this plan and develop a ordinance to implement the plan. Bruce Glasoow. said the proposed plan would increase the cost of housing In the City. He asked how the population was projected. Rockwell said the projections were based on 2.34 persons per dwelling unit. Glasgow said every eighteen acres put Into a subdivision would require one acre of park; at today's prices, the cost per acre is between $10,000 and $27,000. He said the parkland would reduce the subdivision by two lots, at an approximate cost of $68,000; that cost would have to spread out among the remalnlng lots In the subdivision and would ralse housing costs. ,\ i.'.'O"" 1/73 I I " ': - " ,,' ': ,," ' ,'" (, ,"_"~, ',,', "0':' , I ,/ 1 I, ~, ',' , ' ,.' " I . ,', . '. "1 ',. , ___ ,/ , " ,L -.-..... .~ ~ Planning alld Zoning Commission June 3, 1993 Page 8 I I I I ! Glasgow said the Parks and Recreation Department cannot take care of the parks the City now has. He cUed a specific City access In the northern part of the City and Hickory Hili Park as examples. He felt It would be better for the City to Issue bonds for parkland acquisition. Ralah Stoffer. said he Is neither for or against the proposed plan, but wished to echo Glasgow's comments about this expense being passed onto homeowners. Richard Rhodes. 2014 Rochester Avenue. said he strongly supports the proposed Neighborhood Open Space Plan. He believed many other Iowa City residents also supported the proposed plan. He noted many resldenls like Hickory Hili Park In Its undeveloped state. Public dIscussIon closed at 8:56 p.m. 2. Consideration of a proposed Comprehensive Plan amendment: the Neighborhood Open Space Plan. Dierks moved to amend the Comprehensive Plan as stipulated In the NeIghborhood Open Space Plan. Gibson seconded. Gibson said It Is not unreasonable for the City to have those who benefit from new amenities pay for them rather than the general citizenry. He said without adoption of the proposed plan, there will be continued degradation of the quality of life In this community. Dierks said she strongly supports not allowing automatic credit for secondary school campuses because she has concerns about encouraging recreational activities of younger and older children In the same area. She said she also strongly supports the Incorporation of trails to connect people to parks. Bovbjerg said open space Is as Important to huw a family lives and a neighborhood functions as storm sewers and electric lines despite the cost. She felt the avaJlablllty of open space was essential for the overall development of Iowa City. Starr agreed with the comments made by Gibson and Dierks and said he would support the proposed amendment. l! , ' 1,' III I' J r " " i: I' I, I 'Iii' I, II \, I' ',' Ii I 1~1 I I I: , Cook said he appreciated the comments from Glasgow and Stoffer, but he felt people In new developments would demand recreational services and systems, and that demand would be placed on the existing parkland If new parkland was not provided. He emphasized It was not a question of cost, but who pays. The principle the Neighborhood Open Space Committee has maintained throughout the planning process Is that those who benefit most Immediately should pay the costs. Cook noted the costs would only be passed onto the homeowners" there was a very tight market. " not, those costs would be absorbed by developers or In terms of lower land prices. Cook also disputed Glasgow's claim of the cost to the developer of providing open space. He said raw land values are much lower; the total land value of parkland In the recently annexed Windsor Ridge was less than 0.03% of the finished lots' value. Cook said the Commission has had a real frustration about their legal Inablllty to enable the park system to grow as the City grows, particularly In developing areas. He added for I ~'". //7,) ........,...., ~"lIIIII""'''''IIf''''- ,,or , ..... --~ -~, -....-- Il.& ..~I ....... - - -.........-.----.....-,-- , " ' " . ' ,.;.!: , , I ' , - ' I' -r '-'" ;~r l ':~.J':', : ;~-: '. ' "-'" :.' " ;' " " l. ~--..... .-- Planning and Zoning Commission June 3, 1993 Page 9 developed areas, the system proposed In the plan Is the first step towards acquiring ISTEA funding through the federal government. Cook thanked the Planning and Zoning Commission for theIr support on this Issue. I I The motion carried on a 6'() vote. Cook recessed the meeting at 9:06 p.m.; reconvened at 9:12 p.m. ZONING ITEM: 5. Public discussion of amendments to the Zoning Ordinance, Section 36-58, OIl-Street Parking Requirements, Section 3660, Sign Regulations, and Section 36-9, RFBH, Factory Built Housing Residential Zone, to allow consIderation of certain commercial uses as provision uses. Public discussion opened at 9:13 p.m. , i, There was none. I. , i' Iii i ,i II' I\' Ii !j Public discussion closed at 9:13 p.m. Bovbjerg moved to defer discussion of proposed amendments to the Zoning Ordinance, Section 36-5B, Oll.Street Parking Requirements, Section 36-60, Sign Regulations, and Section 36-9, RFBH, Factory Built Housing Residential Zone, to alloY! consIderation of certain commercial uses as provisional uses to July 15,1993. Cooper seconded. The motion carried on a 6-0 vote. (" .//,.1' " " I,: :1 ': 'I " 1 , Ii i " II ,II : II " I, Ii ANNEXATIONIZONING ITEM: 1. ANN 92.0003. REI 92.0015. Public discussion of an application submitted by Sycamore Farms Company to annex an approximately 420 acre tract of/and located south of Highway 6 and the southern corporate limits, and to rezone the parcel from County RS, Suburban Residential and R3A, Multi-Family Residential, to RS-B, Medium Density Single- Family Residential, RM.12, Low Density Multi-Family Residential, RFBH, Factory Built Housing Residential, CC.2, Community Commercial and CN-l, Neighborhood Commercial. (45-day limitation period: 45-day limitation period: waived to September 3, t 993.) Mlklo noted two lelters from the Army Corps of Engineers to the applicant Stephen Bright regarding the delineation of the Jurisdictional wetiands; the Corps' response was that, at this point, they would not be doing a final delineation and suggested the applicant hire a consultant If a final delineation was needed at a more Immediate date. He also noted a letter from Richard Rhodes, regarding the Jurisdictional wetiands and the extent they have already been delineated by the Corps. PUbtlc discussion opened at 9:15 p.m. Richard Rhodes. 2014 Rochester Avenue. explaIned the map he had provided with the letter to the Commission, which outlines known Jurisdictional wetiands that were delineated by the Corps In December, probable Jurisdictional wetiands according to TIm Thompson of the Department of Natural Resources, and potenllal Jurlsd/cllonal wetlands that stili need to be delineated. He said he Included areas outside the Sycamore Farm tract ~ I ,...--........-........_........ ".......-.......... //73 ~~ "'....... ."",....". , , i " ') , , " " ..... ~--- "1 -.-,.. "'.--.-- -_.......,.,"~'. ...- <&7"~_. .......~ -..------:~.- r---'- ~- - . .,.. ~ ~. ,--,,-.-..- .".......--- \ . " ' '..; {, , - ~~-, "" .' t " " : "---'-FI " ," ..-~" .'" , _.' I,... t . . . , : ..' _., "'." '0' _" _ _ ~__' '.''',' \: , " I " ---..... . - ~ Planning and Zoning Commission June 3, 1993 Page 10 because development along the borders of the Sycamore Farm tract could have an Impact on wetlands located Immediately adjacent to the tracL Public discussion closed at 9:17 p.m. Cooper moved to defer ANN 92-0003 and R,EZ 92-0015 to July 15, 1993. BovbJerg seconded. The mollon carried on a 6-0 vote. DEVELOPMENT ITEMS: 1. SUB 93-0005. Public discussion of an application submitted by Plum Grove Acres, Inc. for final plat approval of Scott Boulevard East, Part two, a 9.23 acre, 25-lot residential subdivision located east of Scott Boulevard and north of Court Street. (45-day limitation period: July 8, 1993.) MlkJo said the final plat Is In general compliance with the approved preliminary plat and the City's subdivision regulations. He said staff recommends approval subject to legal papers being approved by the City Attorney's office and construction plans and drawings being approved by the City's Public Works Department prior to City Council consideration of the final plat. MlkJo said staff also recommends that a four foot sidewalk within a ten foot right-of-way be established between Lots 63 and 64 or along the northern boundary of Lot 64 to provide access from this subdivision to Scott Boulevard. He noted the portion of eight foot sidewalk along the western side of Scott Boulevard has been serving as a recreational trail as much as a transportation route; staff Is suggesting the incorporation of the sidewalk within this subdivision because they anticipate an eight foot sidewalk on the east side of Scott Boulevard will be used for the same p'2:'poses. He added It would also provide one more option for pedestrians, noting the City has been encouraging pedestrian travel as , an alternative to automobile travel. Public discussion opened at 9:21 p.m. Bruce Glasaow. said the sidewalk Issue was discussed and decided against at the time the preliminary plat was considered. He noted the proposed sidewalk Is halfway between two streets and would be used by kJds to cross Scott Boulevard at a non-Intersection. He said Plum Grove Acres does not want that liability and the proposed sidewalk makes no sense at all. He said there is absolutely no purpose for the proposed walkway except the harassment he Is receiving from City staff and Plum Grove Acres will continue to fight the proposed sidewalk beyond this Commission. Glasgow also noted a 15% to 24% grade In the area where the proposed sidewalk Is supposed to be constructed. Public discussion closed at 9: 26 p.m. Starr moved to approve SUB 93.0005 for final plat approval of Scott Boulevard East, Part Two, a 9.23 acre, 25.lot residential subdivision located east of Scott Boulevard and north of Court Slreet subject to City Attorney approval ot legal papers and Department of Public Works approval of construction drawings. Cooper seconded. Bovbjerg moved to amend the previous motion to Include "subject to provision of a tour foot sidewalk within a ten foot rlght.ot.way either between Lois 63 and 64 or " "',-,:.' //73 .tL m. U~ LL L_ L_ II. I: II ,: II i: I.. " 11' :' (, .1: - I: I:' " [ii I: 1: :l I,; II r I i , I I ,/ ,I! I ,i . , \'.,' " .......JP. 1 , ..... - ~~'--...--~...~ -'.. - . ~ .' ....... ... - ~,- -~ .. ... ~ - ~ I.........,. ' ",' ," " ' , ' . . . .'.,' , : : t-l' ,','/ ", 1 ' Lt ' , ' " " ' ", .' . ';'.~. .: ,'. ;'" " .11 \ '1 Planning and Zoning Commission June 3, 1993 Page 11 along the northern lot line of Lot 64, with the choice of the locetlon at the discretion of the developer." Gibson seconded. In response to a question from Gibson, Larry Schnlttjer of MMS Consullants said, because of a 4 io 1 slope In this area, It would be tough to do enough grading to put In a sidewalk. He said the slope In this area ranges from 13% to 24% near Scott Boulevard. In response to a question from Gibson, Schnlttjer said the slope Is similar along the northern lot line of Lot 64. Schnlltjer said, In response to a question asked at the Commission's work session on June I, the distance between Court Street and Washington Street Is 1,214 feet, which Is equivalent to three blocks. He said the walk from Court Street to Scott Boulevard to Washington Street back to Court Street will be Just over 1/2 mile, which Is not an oxtremely iong walk for recreational purposes. He noted It would be farther to walk from Scott Park Drive through this walkway down Scott Boulevard than to walk down Scott Park Drive and across Court Street. Mlklo noted staff's previous discussion during consideration of the preliminary piat focused on access to commercial development to the southeast of this sileo He said staff views the purpose of this sidewalk as a means of providing access to the north as well and for recreational uses. ~ , 'i , !r " Gibson said, while provision of a sidewalk In this location makes sense, he would have difficulty supporting the requirement because of the slopes In this area. Dierks expressed concern about kids crossing Scott Boulevard at a non-intersection, which she feels this walkway would promote. Starr agreed, saying he would rather have pedestrian traffic funneled towards a controlled intersection. Cook said he does not feel the facts have changed materially since consideration of the preliminary plat and feels the decision to not require a sidewalk Is stili an appropriate decision. The motion to amend the orlalnal motion to Include Drovlslon of a sidewalk failed on a 0-6 vote. I, I ~'I . f;" I !I; The orlalnal motion carried on a 6-0 vote. 2. SUB 93-0008. Public discussion of an application submitted by Iowa Realty Co., Inc. for final plat approval of South Polnte Addition, Parts I-IV, a 130-lot, 29.87 acre residential subdivision located Immediately north of the iowa City corporate limits and west of Sycamore Street. (45-day limitation period: June 21,1993.) Public dIscussion opened at 9:38 p.m. .' II i " j , i I " " 1 There was none. Public discussion closed at 9:38 p.m. Gibson moved to approve SUB 93-0008 for final plat approval of South Polnte Addition, Parts I-IV, a 130-lot, 29.87 acre residential subdivision located Immediately north of the Iowa City corporate limits and west of Sycamore Slreet sUbJect to City Attorney approval of legal papers and Public Works Department approval of construction documents. Starr seconded. "he motion carried on a 6.0 vote. ;i 1173 .................,,:. "'. , I I , " ~--- '1~~ ~-~..-I.....- _....-- --.--?,it..... ........... ....~~. I..... ,.... \ . . , , . . (J'.' " " , . (, .' - '. . ftij' -:1--,.1,:1 'it ,I~: ,',.',,',' '" " :', , J0-..-.J ' :::;~._-~~, . ~ _. . .. .. -'-;---;. .'. . ,\ / " , ',~. Planning and Zoning Commission June 3, 1993 Page 12 RIGHT-OF-WAY VACATION ITEM: 1. V AC 93-0001. Public discussion of an application submitted by Gregory McDonald to vacate the north-south alley located west of Gilbert Street and north of Kirkwood Avenue between 210 and 230 Kirkwood Avenue. Mlklo said staff recommends vacation of this allay subject to the establishment of a ,conservation easement parallel to and adjacent to Ralston Creek from the applicant's property line up to the top of the creek bank. He explained the purpose of the conservation easement would be to prevent clear-cutUng and to allow the City to maintain the bank, If necessary. Mlklo said staff also recommends closure of the curb cut at the northwest comer of Gilbert Street and Kirkwood Avenue as a condition of this vacation and that one of the three other curb curbs on the KIrkwood Avenue frontage also be closed; the choice of which curb cut to close would be up to the applicant. Mlklo said staff had contacted all of the private utility companies; two have responded that there Is no need for an easement for their services In this area. He reported U.S. West has requested an easement; staff Is recommending the vacation be subject to the retention of an easement for existing U.S. West utility lines. He added U.S. West has Indicated that In the event the site redevelops, they would be willing to vacate those easements. Mlklo said If the City does choose to vacate this alley, the applicant would be required to submit a proposal to purchase It from the City, which would be a separate procedure that would go through the City Council. ' In response to a question from Gibson, Mlklo said the applicant has not objected strongly to any of the proposed conditions. He noted the conditions of the conservation easement will need to be worked out more specifically. Public discussion opened at 9:42 p.m. There was none. Public discussion closed at 9:42 p.m. Cooper moved to approve V AC 93-001 to vacate a portion of the alley located west of Gilbert Street and north of Kirkwood Avenue between 210 and 230 Kirkwood Avenue subject to: 1) closure of the curb cut located at the northwest corner of Kirkwood Avenue and Gilbert Street and one of the other three curb cuts located on the north side of Kirkwood Avenue between Gilbert Street and Ralston Creek: 2) establishment of a conservation easement parallel to and to the top of the bank of Ralston Creek on property owned by the applicant; and 3) an easement covering the existing U.S. West phone lines. BovbJerg seconded. The motion carrIed on a 6.0 vote. CONSIDERATION OF THE MINUTES OF THE MAY 20.1993. MEETING: BovbJerg moved to approve the mInutes of the May 20, 1993, meeting, as amanded. Starr seconded. The motion carried on a 5.0 vote. with Starr abstalnlna. because he was not at the meeting of May 20. //73 '-'''~,. ..... nRl -~ I I I , ~ I; II ii \:< iI' I. I ~ t' ;1 !: I I' 'j' , :1 , " ! i I ,I , II " 'I I I I i n' r .1..( ,'J ";'/ ,'i':! '., ,A, , ,,1\ c. ~.., '.} " '"I " ,I.' ,\11 1...1 I , r~~' ~'". ,'.': . ' , - , . . , .-' 'CI '.I I,' ,; I 17v" :, ': I ,',' r, I" _ , " , : _. .' " ." / :~')" --.;::::::.:>~ ,-.--- ---.. ....~... Planning and Zoning Commission June 3, 1993 Page 13 ADJOURNMENT: Dlerka moved to ad/oum at 9:51 p.m. Starr seconded. The moll on carried on a 6-0 vote. Ann Bovb/erg, Secretary Minutes submitted by Nancy Schreiber ppdadmlmlns\6-3P&Z.mln ..-.._-...._".....""..,~"'~..-..,,~.'.., .."''''..... - ,~-_.. .h~.,..,....~~~.,.. :'.''''1, "'C""" .. .'. .,.,.....:.' ;",;',',...; , . --,..,--.. " I I I il I "'11,1 Ii "il: (\ "',11 ,lli- '1 ,,' Ill" <r' ! ':I, ::' ~: , , Ii /173 l' , i i', ,I ;' , i ',,~. ,'J ," "'IIf'''- ...... - ~".-----'--::'-~""'\.. -'... ..- ~--- -- .....---JIV"'.'~-f......- .... -- r-.....-- ~-. .. , I...~. ~. .." " .. . . I. . 0(', . : f - or', 1- " ;' ,,1" ,/ 1 ",1':1 l' , ,/ ' I ,'--~ . " .' . '. "J ' , , ,_ ,,_., . ..J', ' , ' / ,Y1, ....., .'1' .....-- -::..... --'- ~'- ----. --. ..J U ne. )/.1111.. 3 199..3 ;P';"2- I I " I i I " .~._--_.._...__... -..-. I I I " , " " i I " , , I" , I I' ,I 1II1 Ii I II 1 !i '1\: i! r \1""- ;\1-- ! i 2.<J l - ~ . ----'- IaJ ~ __n_ _._._._-_.._-----..~--- . -------.---. -----,-- --'--"-'-'--,--,,--- if' .-..--..-..-----....---. -- '--- ... ".,.-.:, ---.-------. , , ) 1."" . ..' " .---- 'j, ' ... --'1----_ "00.." '.__0.... '''_'''' _." ... ...._____,... _.. .---.---..-.---.----.-. -------.--..-.....-....--- ---------------.-.-- '.... ..... ---..-.... ---- i 'I" . .... '__.n.___...._.___. _ ....... ....,.... .-.-... -""-"-'''''''-, .... .. . "'M'_"__"M_. ......M... ._. _"_M'_. I:', li " ,I :1 f :.'" < --"-~''"'''''';''''';''',~'.l.,,::.-....., =.'M'"......." : "..-'....~......- " , ' \. .' \," hi " . ..... "-' ,,~.. ....- ,. //96- H'_'_,,__,,_, ......... ............ ,.",.. "'"'t... , , _...., "','1 ,:,1 " , " \.! " ''''11('''- - i I, ;~ - -"'__c I \~ I {1\0C I ) I i i i I I I I t ~-- ~ --, ..... " ' - -----."'"'QIIIIJ. ....- - -......~,_. P f .... ... , ...--~.~....... I ''''' ' ':' ",~l" '" '1 ,/ I" I:)', ',', , , , \" v ' , " ': ,_. " " '-.", ',' , / ;/'1 :\-. --....-...... ~~ ----.. ..-- MINUTES SENIOR CENTER COMMISSION APRIL 12. 1993 I MEMBERS PRESENT: Rufine Ancieux, Harold Engen, Mary Geasland, Fred Krause, Gerry Lackender, Tom Muller, Pat Peters, Mark Thompson MEMBERS EXCUSED: Bud Gode MEMBERS ABSENT: I I , , " I STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Martha Gegenheimer. Council of Elders CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLlC DISCUSSION ;1 ti , " Ii' Iii il !! ;! ! I! I: Geasland called the meeting to order, introduced and welcomad the guest. The minutes were approvad as meiled. Krause suggested that the minutes state "members excused" as well as "membors absant." He fait that as an appointee to the Commission, it should be noted when a member had informed staff of an inability to attend a meeting so that the City Council and Board of Supervisors would know there was a good reason for the absence. \ i ~ . 'Ii\: t! I r,~ I' ' I ' '.1"1 II .1) 'I' I .,.',11 "\ 1. I!. I'. ,,'1.. Engen moved and Muller soconded that the minutes Include the phrase "members excused" and "members absent." Motion carried. all ayes. CONGREGATE MEALS CONTRACT. Geasland Geasland said the contract has not been substentially changed or amended since it was originally writtan. The Commission went over and discussed the areas which they felt should be amended to cover certain contingencies which had not been spellad out in the original contract. These areas Include: inclement weather; emergency procedures; cleaning and maintaining the Assembly Room floor; refinishing the Assambly Room' floor; lengthy maintenance jobs such as painting; non-recaipt of annual reports as called for in the original contract; and condition of the equipmant. The consensus was that Maisel will draft a new contract, including the areas agreed upon, which the Commission will approve and send it to Anne Burnside, First Assistant City Attorney, for her perusal and input. The new approved contract will then be sent to the Nutrition Advisory Board. Krause suggested a Joint meeting of the Nutrition Advisory Board and the Commission to discuss and iron out some of these areas of concern. No action was taken on this suggestion, but it was not ruled out of consideration in the future. .--..w"'''''.....l.",.,:,..O "". L.I //71 il " , I I I - -- 'lflf"J1- ..oj ~.,. I; : .,' ','J I }, .; '. '~ : n.;, .. ...... ---..., -........ --;-: --...,-- '-e. :;r.....V.. , , (' '::..., "I f' , /-t ' "', , ' , , I .I , ,'I , l.. ,', ' . :', ,. , I', ,', . .' . . .. . \ ..' , . t. '. . I /~ \. J' 1 I, .1:' -'.. .-- '~.~._- -~, Senior Center Commission April 12, 1993 Page 2 COMMISSION REPORTS Muller attended the Council of Elders meeting. He said a large part of their discussion focused on whether participants/visitors at the Centar should be allowed to stretch out on sofas and sleep. The general fealing of the Council was that in the public areas this was not appropriate. They agreed that an area that was more private could be equipped with a cot for those individuals who felt the need to lie down. Engen moved that the Commission facilitate the recommendation of the Council of Elders to provide a place for IndivIduals to lie down If necessary. Muller seconded. Motion carried, all ayes. MUlier reported there was also some discussion on rewriting the Council bylaws to include the reduced number (from 16 to 12) to formalize the Council's action. After discussion, the Commission agreed that this should be done as quickly as possible. MUlier will also go to the City Council and Board of Supervisors in April. SENIOR CENTER UPDATE. Meisel Meisel announced that Geasland will be going to a conference sponsored by the Closeup Foundation on lobbying for senior issues. Meisel reported that Freeman Lock was almost finished with the new system for lock. ing/unlocking the building. She explained that the card system for the handicapped accessible doors and one key for all other doors will be all that are needed. She said the Knox Box is now installed, and the last phase of carpeting on the second floor will be completed by the end of the week. Meisel reported on the public hearing on the refranchising of cable TV. She felt the presentations by her, Rogusky, Ballantyne and Hackman (for SCTV) went very well as the speakers who fallowed them also included Senior Center TV In their remarks. Meisel urged the Commission to stop in on Older Americans' Day, May 19 from 8:30 to 4:30. She said this yeer's celebretion includes plans to incorporate a celebration of the 50th anniversary of senior centers and surprisas were planned. Meisel said some of the plans Include a time capsule to ba opaned in 25 years. She said the proclamation for Older Americans' Day will be read at the May 11 City Council meeting. Meisel suggestad since time did not permit the five'year goals discussion, that it be held on May 17 at the ragular monthly meeting. Geasland also relayed information on the joint City Council/Boerd of Supervisors meeting to discuss SEATS on April 19. .-..-.........,.,..'''.. //7'1 ..."1,,.,..;,,' ------. --- I I I I I , I , , i i , , I !i I, Iii 'I Ii " " I' " !: , 'i< il I I I II I!: It "; H I' f ';l " i . '. r I 'II I, , , ~~ -- I ,;'- ; I .1 , , :'/ ,",-'r "/ - '1 -~~-~ ~~r.......- ~. ...-----..... t; ~ . , : .. ',' ,-/ ' . ,; I ",,-, ,,1:-1, '." ,', " I' J , .' . . ,'. '-" -- .- ," " / v\ ) J . ....,~~ .{ ....._,":::::::::.~-......_- Senior Center Commission April 12, 1993 Page 3 OPEN DISCUSSION Meisel recommended that the Commission support the appointment of Paul Ipsen of SCTV to the Broadband Telecommunications Commission. The BBT Commission recognizes that they need diversity. Meisel said the Women of Distinction Award program Was very successful and the media coverage in The AdvBrtlsQ! and the Press-Citizen was excellent. The meeting adjourned at 4:58 p.m. Minutes prepared by Joyce Phelps. Senior Center Secretary. Minutes approved by Bud Gode, Senior Center Commission Secretary. Ifctrhcc4-12.1Tin .-...-.....--...-. //711 . -..:---,.....~ ;.\''''':''L.;. ".', ,~.:',,-'..;,.l.;tk\; ; ~;,:..c'" .,J, "'-',..~,.._.. n. , I :,:/ '" 'J I "::\~i' . ......'H'.,.~ '" ", , _ .". ....,J, ~ _.._...... ...... ""';;". \ --...---. ,I I I I , I , I , , I l' " , , . I I i I I I I, i! I, , ';1 '':'''''''''''fIIIII('''- - --~ ~~, "".' ,I "/ I, 'I .,.( , \ \;'i" ' 1 I \~\ I~ I I , " , " ! ~-- ~ --, ...... .' - - -- ---......-..........~-\--~f .... ..... -' ... - .. - ~....................-. , . " ,. . . , I , '" ,-/ ',' ,'l ' 'j'-' ' "I ' ,',,', : I ~ " . .' . ",' ,_ ,~.I) ',' . .:" '. ._. , . / I, i' '1 ,{ -, ".'-'. -----' .....~----.~ ~'- May 27, 1993 LffiRARY BOARD MINUTES BOARD MEETING OF MAY 27, 1993 4:00 PM ADMINISTRATIVE CONFERENCE ROOM BOARD MEMBERS PRESENT: Steve Greenleaf, Anne Hargrave, Jeri Hobart, Phil Hubbard, Gary Lundquist, Kathy Moyers, Anne Spencer, Kent Swaim, Chuck Traw STAFF PRESENT: Casey Ashe, Maeve Clark, Susan Craig, Larry Bekholt, Lolly Eggers, Debb Green, Martha Lubaroff, Hal Penick, Carol Spaziani OTHERS PRESENT: CALL MEETING TO ORDER: The meeting was called to order at 4:10 pm APPROVAL OF MINUTEs: The minutes for the regular meeting of April I, 1993 were approved. TrawlMoyers FINANCIAL REPORTS: Eggers reported that with the availability of some remaining funds, additional hours were assigned by managers for the purpose of getting special projects completed. All in all, sh~ reported, this has been a comfortable year fmancially. There were no major staff illnesses or pregnancy leaves that required replacement staff; there were no unexpected major equipment or building repairs. DISBURSEMENTS, The Board had questions about some unexplainable entries in the April' d!.~ursements. They will approve next month after Eggers gets a clarification from the Finance Department. Visa card expenditures for April were reviewed. I of 4 --.-....,'"~".,..,~..~.,' ;";,,, "." .;.........e' '" .,...-.i..," h<< .,M" //75 "- --"---.. ,", " ! ' i 1 I I I I I I I I I I I I I I I I I I I , I i , I: , I Ii ii If II i' 'i o' i, I', : :i II I' I 1 - It , ' IF , 1 ". .: . , I :.1 I,: .J1; j , "II r I " I "'/' I I: 1/: ]', " , . , , I, I, , , , ' . ~ ." , I ,- , I' -, -:"(., " , " , , I' ,I , ", '~: , _, ,.' '.. -"',', ...., -~ ,\ ' " \'.; '\! I. ", ~- .;.( "., " 'I I. " ': \\,!: \1. ..... - '"' ----... ., -~_.. -. -, .,- - -,',- -~ . _.; -, I .' ~ ..... - - , ' . ' , , . '. , --. I .. J -, ' - " " ,t-l ',./,1,' 'I,d' :..:.t ,,' , " '" " 1",.. f ' " , , ~-.::.~~_~ "~. ,,' '. " 'r /~' ,>"' " I, \.. l --. .--.:::.--:-----..--. May 27, 1993 near non-fiction video. This just about completes the dismantling of the integrated non- fiction collection the staff has experimented with since the move to this building. The public has demonstrated they prefer collections by fonnat. lBESIDENT'S REfORT Swaim appointed a committee consisting of Hubbard, Spencer and Traw to evaluate the Director and set her sa1ary for FY94, Spencer will serve as Chair. On behalf of the Nominating Committee, Swaim presented the following slate of officers. This slate will be voted on next month: President - Stephen Greenleaf, Vice President - Anne Hargrave, Secrelaiy - Jeri Hobart. FACILITIES PLANNING COMMlTI'EE The committee met last week to discuss the next steps in developing a plan for expansion of the current library. They request Board approval for an engineering study to detennine the feasibility of adding a third floor. The study would cost approximately $3000 and would take about 2 weeks. If approved, Space needs consultant Smith will delay his fmal report untJ.l this study is completed. The committee agreed that Smith's work had been very satisfactory and they recommended that the library continue to use his services. Lundquist moved that the Board authorize $3500 for the engineering feasibility study. Hubbard seconded and the motion was carried unanimously. Approve NOBU budget for FY94 Eggers reviewed the types of funds included in this category and the estimated end-of-the-year balances of undesignated funds. A motion was made to approve the expenditure of up to $87,000 of NOBU funds for the items on the staff recommended list. This includes items designated for NOBU funds during the FY94 budget process, Development Office funding, and money for facilities planning fees. Traw/Spencer Review Board Pollcv 807: VIQwlne and Il~enlnl: Prior to discussion of the policy, Eggers reviewed briefly some of the complex issues concerning print vs non print materials plus other areas of copyright. Spaziani asked the Board to approve the policy as recommended and then look at the copyright issues. 3 of 4 "--"-..,.,."..:, ,',,,..;,..1. ....,. ..... .... --. -,~..--,:---~------ \ ---~......- /175 I L I I I I I i , I " I l'i , , " " ,I I , Ii I n . i !II II: " i\ i Ii .'I,i .. I!:: :,'\ b' " I ~l:' Ii Iii II II' : I, , " I' ," ,I .".,.,.. "'f'p' - - :';1' 'I I, ',',; ! i , , l"j \'1 --- ""' ----.... .. -~.... qJL '10;-'-......- ......... - --:';- -f ... ..........- - ~_.. \.... , ,. .' I ;,',' . r -. ,_., . . , :;' : r" 1. "'/'" ,d 'Lt, , - " " ", , I" , . " ' , ." - .' . 4' _. ". _ 1..... '., \, / i/j "'" -,' . '.' -.-.'...::.-..- -, -, May 27, 1993 There was considerable discussion concerning the Board's approval of the American Film and Video Association's Freedom to View statement which has been endorsed by the American ' Library Association. The following changes were proposed. In 807.1, Section A. The library endorses the American Film and Video Association's Freedom to View Statement, m:~tlij1\J'ella.~' , (endorsed by the American Library Association, Jan. 10, 1990) The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is rotected b llie1rtffiCn&Hmaerf'm~ the First Amendment to the Constitution of the p y %;;;>>::,:::;R.;;@",;~Jl:;~,,>>>>.>>>>>>;.y;;~,,~~'~,,\,a United States. In a free society, there is no place for censorship of any medium of expression ~.al~mm~I.~9!!~. Therefore, these principles are affmned: Greenleaf moved to adopt 807.1 with these revisions. Hubbard seconded and the motion was approved unanimously. In 807.2, Section E. will not be deleted. A motion was made by Greenleaf to adopt 807.2 with the inclusion of statement E. Spencer seconded it. It was approved unanimously. 807.3 Copyright. At this time, in the interest of assisting the CSIAV Department enforce this prohibited practice, the following new Section B was adopted with a motion by Traw and a second by Greenleaf: Copvrighted audiovisual materials may not be pll\,Ved in libralY meeting rooms unless the meeting ~onsor has obtained written pennission from the copyright holder. All other copyright discussion was postponed to the next meeting. ADJOURNMENT The meeting was adjourned at 6:30 pm on a motion by LundquisUHobart Submitted by Martha Lubaroff 4 of 4 ...._._-..~.:.'.^ ..'..... ',.., ..~.....,J, ,; ":'._,,'. " - ,1IQ.. _2. ----" +-- : , , I t , :! jl Ii! , " r Iii' I I, I, , '; . ,i I,' I' " ::;" I , Ii " ',' ; i I I I I I I /175 I , :1 " , -" , ! '(' \\,1 I, '" .... ~ I \~, \&--' fl) ...,------..;---:---~- ~ ;-'......- ..... ...- - - - f'" - , , ' ,. 't""'/ ,", -I' '/- " " '" I ',' , " ,I' -/"':;" '-.'7t', -: ' \ . " I, - -. } , ~ . . '. .: _.",' . _I ~__'_ , I / '1 L -.:' \ '-. --------. ----.. '--. MINUTES COMMITTEE ON COMMUNITY NEEDS MAY 26. 1993 - 6:30 P.M. SENIOR CENTER' CLASSROOM MEMBERS PRESENT: MaryAnn Dennis. Sue Fe,eney. Linda Murray. Lisa Oxley. Andy Penziner. Bruno'Pigott. Keith Ruff. Marls Snider. Charlie Easthem (substituting for Robin Paetzordl MEMBERS ABSENT: STAFF PRESENT: Grace Cooper. Rusty Martin. Robin Paetzold Pam Barnes. Marcl Lindsay. Marianne Milkmen. Steve Nasby. Nancy Schreiber CALL TO ORDER: Dennis called the mpeting to order at 6:33 p.m. REVIEW AND APPROVAL OF CCN MINUTES OF MARCH 16. MARCH 17. APRIL 8. AND APRIL 19.1993. MEETINGS: Murray moved to approve the minutes of the Maroh 16, 1993 meetJng. Oxley seconded. 1M motlon carried 7.0. Murray moved to approve the minutes of the March 17, 1993 meetJng. Ruff seconded. 1M motion carried 7.0. Ruff moved to approve the minutes of the April 8, 1993 meetJng. Murray seconded. 1M motlon carried 7.0. Murray moved to approve the minutes of the Aprll'19, 1993 meeting. Penzlner seconded. The motlon carried 7.0. ' (Pigott arrived at 6:38 p.m.) PUBLIC/MEMBER DISCUSSION: Councilwoman Naomi Novick said, despite letters published In the newspaper that Implied differently. she does not feel the City Council Ignored the CCN's recommendation when voting for only pertlal funding for the Downpayment Assistance Program. Novick said she listened to arguments on both sides of the Issue bafore deCiding how to vote. , Dennis said she appreciated Novick coming to the meeting to explain her position. Murray said she hed written one of the letters that appeared In the newspaper. She said she disagreed with the way the matter was handled. adding she feels the City Council members should have made it clearer at their Informal work session how they Intended to vote. She said, after the discussion at the work session. she felt betrayed by the Council's vote the following evening. Novick reiterated she had listened to both sides of the ergument before deCiding how to vote. Murrey seld It upset her thet the Council chose not to teke the advice of three advisory boards. Milkman said the discussion at the work session led many to believe the City Council ---.....-....,.,....,.-.. 117~ ".,.", '.~. .'" - _1 ""- ,. I I ! I ; i I;, I d , " ,! " I. ,I !I f r " " I' I ,i I; ,',r :\ i': f, :f I I Ij i 1 I J ,-I I. , ,." " ,J J ......,... "'fII(""" ';'; , ....... --"'1 ~- -- -- -- --...........---...- - -.........,-- -~. . ~..... \.Q. :;'~" ~ ~ . :';', c/',:,',;r' ~~i,,'.(; ~ : I..:.....,., ~_ .__. ./ ,I' " .. -~--.. ._~ Committee on Community Needs Mey 26, 1993 Page 2 would support full funding of the progrem. Novick noted the Council had accepted an amendment for partial funding, rather than eliminating the program completely. Eastham said the Housing Commission had also looked at the Downpayment Assistanca Program and agreed It was a good use of CDBG funds. He asked Novick what, if any, uses of CDBG funds were appropriate for housing for 10w'lncome first-time homeowners? Novick said one of the arguments used by the CCN end the Housing Commission wes thet assistance towards home ownership Is needed. She said she would accept that argumen't if there were many empty houses within Iowa City that people could not afford 'to buy, but she does not feel downpayment assistance Is a community need at this time. She said the City must first provide decent, safe shelter. Novick said this program would create more buyers for the few affordable homes available. She said she was not convinced It wes the best use of the funds. I ! , , : : : : Novick added the program would put those receiving assistance in competition with those who have made sacrifices in order to save the money for a downpayment. She said she does not consider it a hardship to not own a home. She said that local lenders elso gave her the impression that downpayment assistance was not In great demand by prospective homebuyers. Kubby noted the First National Bank had loaned out over $10 million (in up to $2,000 Increments) In less than one month to cover closing costs for persons who were in a fragile financial situation. (Ed. comment: The amount was $1 million.) Ii II,: 'I Dennis asked Novick for an estimate of the number of calls she hed received for and against the program. Novick replied she had not received an overwhelming number of calls and had talked both to people who supported and opposed the program. Dennis reported the CCN would hold a public meeting at 6:30 p.m. on June 23, 1993 at the Iowa City Public Library for input for the City's 1994-1998 Comprehensive Housing Affordabillty Strategy (CHAS). I II Ii Ii' If 1\ I' 'il' :, I I;' , !' !I', I ..~ J '/ I) I) t , " i, ;' ,I " Penziner asked that the minutes reflect the CCN's thenks to Novick for coming to the meeting to explain her position on the Downpayment Assistance Program. He said such communlca. tions build better relations between the two bodies. CITY COUNCIL UPDATE: Dennis noted the City Council would be making appointments to fill vacancies on the Historic Preservation Commission alJd the Board of Appeals at its June 8, 1993, meeting. HOUSING COMMISSION UPDATE: Eastham explained he was substituting for Paetzold, who was unable to attend. He reported the Housing Commission had completed its review of draft revisions to the Rehabilitation Manual; the rovlslons were to make tho program more accessible to low Income persons. He said the Commission voted to recommend the revisions to the City Council. Eastham reported that ail but three of the twenty three- and four-bedroom single family units of pubilc housing, for which funding has been received, have been acquired; this brings tho ,I /176 ., .LI:::. - 1 _ , \,1 .... - 'I : ..'"'''''''''' ..,------... ----~---~ .;' ......... - .... ...-- - .....,- -f'" ...~ ...~~ ~ 1'" ...., ~ \ -~ i.: '; ':"; .":, ,":.....:-':-l I I,.': '~:', " ,'. '.':, , , t / '. / "I ' 'I ., ; , ,., .' .1, 1-' '.' , , ~ ,.,'._./ " '(' _"" \',_ ,I. .' ,', '\ , , , , , , " " Committee on Community Needs May 26, 1993 Page 3 total number of public housing units to 79. He said the other three units would be acquired within the next few weeks. REVIEW OF THE 1993 CDBG ALLOCATION PROCESS: Dennis reviewed the llrocess used for the 1993 CDBG program year. She said the subcommittee that had reviewed the process had done a good job. Ruff said he felt the process used this year was more focused. Penziner said it was less stressful. Kubby agreed, adding she found the written Justifications particularly helpful. She said other City Council members had made similar comments. Dennis said she felt the written justifications were also ,helpful to the CCN members. Murray said the extra meeting was useful In organizing her thoughts and opinions. Milkman suggested the entire committee work on some of the unanswered questions formulated by the subcommittee prior to next year's allocation process. Penzlner said the question of how to determine the correlation between the priority ranking received and the amount allocated was still unresolved. He agreed the additional meeting was useful in clarifying Justifications. Pigott said he felt the process used In 1993 was superior to former methods. Milkman said she felt this year's process was the best so far. Eastham said, as someone from an organization that has applied for CDBG funding, he viewed the ranking in an organized manner encouraging. He noted most applicants spend a great deal of time preparing their applications; the frankly stated questions during the CCN discussions Increased the appli~ants' confidence In the process. REVIEW OF THE HOUSING REHA8 PROGRAM INCOME POLICY: Barnes reviewed Chapter 9, section C (3) of the Housing Rehab manual, which states that "funds recelvod from recapture procedures shall be treated as program income and returned to the Operating Agency to provide additional assistance." Milkman reported that last year's income from the rehab program was approximately $80,000. She said suggestions for use of the income Include using it to make the program more soll.sufflcient or using the funds for rehab projects for residential facilities. Murray asked If It would be possible to decide on a yearly basis whether to put the funds back Into the general CDBG fund or use them for other projects. Milkman replied the committee would have to decide before the allocation process each year. She also clarified that the "Operating Agency" Is the City Department of Planning and Community Development but that the "assistance" referred to was rehab assistance. This would be made more exp!lclt In the manual. Fluff moved to leave C (31 In Chapter 9 of the Rehab manual, adding" ..to the rehab program" at the end of the sentence. Pigott seconded. The motion carried 8.0. 1/7b I ! ~' l I, " I I, i\' !, II I \.', . !1 , Ii ;" I I i,: :1 1: I I II " I " I .f I I I I "I I I I II I I I i ) t I I , i , 'I i"' I, ': \ ' \;'; ~.." 'I ...... - i I I I I, _"_h'_.,,,~_,,,._.,,,, ""---- ",,~.... -.- ---'--... ..." 'W" . ' ,. 1:'/",//),';' ,/,'/" ',.,-( ,/:[-'./ '" ",', "',' , ,r-, '-- \ t " "\ ' ~ ,-~ , - -'. ' . , / /,' ,< , " , , ,\ --._-----~ Committee on Community Needs May 26, 1993 Page 4 DISCUSSION OF MEMORANDUM FROM THE CITY ATTORNEY'S OFFICE REGARDING CITY EMPLOYEE ELiGIBILITY FOR HOUSING REHAB ASSISTANCE: Barnes reviewed a memo from Marsha Bormimn, Assistant City Attorney, that concludes that City employees (and members of City boards and commissions) are eligible to participate in the federally funded Housing Reheb Program under certain conditions. (Pigott and Murray left at 7:24 p.m.) DISCUSSION OF INFORMATIONAL/EDUCATIONAL SERIES: Dennis said four presentations were given the previous year, mainly because of new members on the committee. Milkman noted a subcommittee had been set up to suggest topics; one area suggested but not covered was field trips to see rehab projects under construction. Feeney said she would be Interested In touring the Emergency Housing Project. Dennis suggested the CCN members could serve dinner at the shelter some evening. Ruff said that would make the commlttea's visit less of an Imposition. Penzlner said the committee should be cautious of creating a feeling of Invasion or intrusion. Oxley said the committee could request a presentation on a specific topic If the need arose. Milkman reminded the CCN that next month they would receive a report on the Issue of LIFE Skills providing coordinated services. Kubby suggested possible short panel discussions to keep people Informed on Innovative changes In various fields of interest. COMMENTS ON 1993 COMMUNITY DEVELOPMENT WEEK: Ruff said he felt the event went well and that It was different from previous years' events, noting a very receptive audience. Dennis agreea. Feeney said the library was a nice place to hold the celebration. Dennis encouraged the committee to be thinking of creative ideas for next year's event. ADJOURNMENT: Moved by Ruff, seconded by Feeney, to adjourn at 7:42 p.m. PP<ledbi\n'int\ccllBo20 1176 '."-".;'-.-, ",t.._. & - - --_h. .__ " : , , : : , ' Ii i .' ~ " I' II , 'Ii i " I I - i' Ii i!: i il :i , !i I , i 'I " Ii , 'il . I :1 ,': ti' i II I; I I I 1'1 I ._,,1\ , I , ,\ . I I ' 1/ I I I I ,I I d .-