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Home My WebLink About1993-07-20 Bd Comm minutes '~-,,,.-,..... - ~ ---- - ... ~ -. ~ ---",", -, - ~ -, .'...'" , f0 \&~ , 1,/. 'I 'J . i ! "i \\! " -- .--~ --....----~"- ~f ... --.....,~ ..------- -\........-. ..... .--- - ------- ( , . . -' '-t' " " ,,:, :', I' ,. . ~ ',.-, :1./ 'h ' id" :I,' ': '" ',', : ',~ _ -,. ,', ~. , . , I I //) , "-. .:r ,'" -'- . -~-.::.._..----._- --"'- MINUTES IOWA CITY CIVIL SERVICE COMMISSION CIVIC CENTER, PUBLIC WORKS CONFERENCE ROOM JULY 1, 1993 MEMBERS PRESENT: Lyra Dickerson, Michael Kennedy, Bud Louis STAFF PRESENT: Cathy Chinander, Sylvia Mejia, Machele Wiebel. R.J. Winkelhake GUESTS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: Commissioners recommended that Council approve the certified list for the position of Police Officer. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: Chairperson Kennedy called the meeting to order at 3:10 p,m. Mejia provided Commissioners with a memo from Assistant City Attorney Anne Burnside which explained that under amendments to the Open Meetings Law it is now necessary that minutes of meetings contain a summary of the votes of each individual on each motion. Certification of hirina list for the oosition of Police Officer. Mejia presented a summary of the hiring process indicating that 1,037 applications were distributed to interested individuals. 510 applications were returned with 327 applicants taking the written test. The top 65 applicants progressed to the physical agility test with seven individuals failing the test and 13 "no.shows". 45 people were scheduled for interviews. 42 people were interviewed and there were three "no-shows". The interview team consisted of Captain Pat Harney, Lieutenants Matt Johnson and Dan Sellers, Assistant City Manager Dale Helling and Personnel Administrator Sylvia Mejia. Mejia' complimented the police command staff for their assistance and Indicated that the process went smoothly and she appreciated the time and effort which staff dedicated to making the process run so efficiently. Mejia presented a summary of the educational and experience background of the individuals on both the cartifled list and the reserve list. The certified list was presented in rank order as follows: 14b7 ! ..-,.,.,,"-' _1:Il:...- , I: ,I :1 I' ,I ~ II Ii' r ) I ) n n .- _:,:,~. j ,'it :! i I II , q ~ I " " 'r , " I' " " ii I' -'I \< ,00 :'/, "/ 'I "t ", , 'f' '; ! , , \ t ;'.: IJ__ 'IlfIf"" -- ~ ....-~- ~ --......... / 1Iil, .. , . 'I .' I . . . ; :-: ' ,:~ J, I~i (!, Ft . , ~., '.' ., ,- -, . .. I V\ ,: {.. '-'::::"'-'::::':'::'--- ---~ --'-'- ._~ Jeffrey Gillaspie Kristen Platz Jerome Driessen Patrick Whelan Justin Kolenbrander Gregory McGivern David Nixon Melanie Cieslak Bryan Banta Tamara Smith The reserve list was presented in alpha order as follows: James Calderone Sonia DeLuca Melissa Ludwig Denise Pinter John Phipps Brad Southard Richard Streepy Scott Ven De Woestyne Andrew Wei~stein If the first list is exhausted within one year from the date of certification the reserve list will be placed in rank order and presented to the commission for certification at that time. Louis moved and Dickerson seconded the motion to certify the list of police officer applicants in renk order as presented. The motion carried unanimously (Kennedy, Louis. Dickerson - aye). New Business. 00 Mejia introduced Machele Wiebel to Commissioners and explained that Cathy Chinander was leaving Iowa City and Machele had been promoted to the position of Personnel Generalist and. as such. would be working with Commissioners as staff support. Commissioners expressed their thanks to Cathy for the assistance she had provided and wished her well. Kennedy moved and Dickerson seconded the motion that the meeting adjourn. Motion passed unanimously (Kennedy, Louis. Dickerson. aye). Meeting adjourned at 3:35 p.m. II/I)? I -~ ... '-"-'''''~'''''''>-'~.'-''''*'''' ~"'...-.. . ...."'.,^-,...-....... " ,- , ii 111 II I' I Ii \i I: , , i:1 1': " " 'e " '\i - :1 i . 1 I) . I i ;i" )',' I I i (: i, , ' , , "I , I " I , / ", .<.'1 , " , ' \.: I'.. " '" .... or- ~ i \?-) }'1!'0 -~ '", , ':;'1' /Ii.-,", i;-:I '. J:J ' ....' ", '~" :'.' :~':':"".,,'.W\l"_" \I~~ '<r,U,./; _~_'--'- ~"",\' / / '\ j/ J " '10 . . ~'~:'::....-:::~':;..:::.:::::._._--- '. ", June 24, 1993 LIDRARY BOARD MINUTES BOARD MEETING OF JUNE 24, 1993 4:00 PM ADMINISTRATIVE CONFERENCE ROOM BOARD MEMBERS PRESENT: Steve Greenleaf, Anne Hargrave, Jeri Hobart, Phil Hubbard, Kathy Moyers, Anne Spencer, Kent Swaim, Chuck Traw BOARD MEMBERS ABSENT: Gary Lundquist , ' STAFF PRESENT: Casey Ashe, Maeve Clark, Susan Craig, Larry Eckholt, Lolly Eggers" Debb Green, Martha Lubaroff, Carol Spaziani OTIIERS PRESENT: K. Jesse Singennan, Trustee-elect CALL MEETING TO ORDER: The meeting was called to order at 4:10 pm APPROVAL OF :MINUTES; The minutes for the regular meeting of May 27, 1993 were approved. Traw/Moyers FINANCIAL REPORTS: Eggers reported that the library is ending fiscal year 93 in good shape. In addition to the fact that we had no major staff illnesses or major equipment or building repairs, income from fmes and fees was up 25 % over projections. ' PISBURSEMENTS: Clarification from Finance Director Dou Yucuis regarding some unexplainable entries in the April disbursements was reviewed and the Disbursements for April were approved. Hubbard/Traw Disbursements for May were approved. Hobart/Moyers Visa card expenditures for May were reviewed. I of 4 .. \,..-.-..........,..-........,.... --'" - II/~r . ......._..,.........._....n , I , , , i , I , , I, ~ I, 1: ~ " I Ii I, Ii II, II' I! [! " Ii ..t"' r: I~ , i' " I, Iii r.: I f;! , . , i: , I I I I' I I I , I ,J , I , I " .. '."f" ! " f , I :1 , , , ! i , , , ; i \ , " , "',: " I'" ,'/" " ...:. :...' " '" ,,' '; ;1' I~'/ ';f' Ir't ,," , .,' /" '- ,,' I' . , ;. ',. ' . " .. - '-,', -' -' j. '. , ' / :/ \ " 1 ,j,. 1,_ 1 ~''''----. i. I I 'I June 24, 1993 STAFF REPORTS: 1. Debb Green reported on the Children's Outreach Plan. She singled out Nancy Holland and Katherine Habley for all their work. She pointed out that in completing this plan her department was satisfying three goals for childrens library services in the five year plan. She also reported on the installation of Dial-a-Story. This is a 24 hour dedicated phone line linked to a tape reCorder that plays one story each week for 52 weeks. The equipment was a gift from the Gannett Foundation. This service is particularly geared for young children who are unable to get to the libmry and who are learning to use the telephone. Her department recently' completed two Focus group sessions with parents of young children and child care providers. 2. Susan Craig reported on the FY94 AFSCMB contract. A 4 % across the board raise was agreed to. Individuals with family health insurance will be assessed $20/month for co- payment. Staff who work on holidays will now have the option of choosing time and a half accrual or fmancial reimbursement. However, if financial reimbursement is chosen, it can only be granted if the budget allows. This is only a one-year contract. Next year they will need to negotiate the implementation plan for the job study currently underway. 3. Larry Eckholt reported that--to date--$61,300 has been raised for the Sustaining Fund. If all outstanding telefund pledges come in, plus the number of other gifts continues at the current rate, the Sustaining Fund should top out at $63,000 for FY93. Total cash gifts to the Friends Foundation from aU sources this fiscal year stand at $146,000. The first cash gift to pay the first year's premium on a $25,000 Life Insurance policy as part of the "Funding the Future" campaign was received this week. The Development Office coordinated plans for celebrating the 1 millionth check-out on June 24. TIle event received good media coverage. 4. Eggers infonned the Board that at the time of the next Trustees meeting on July 22, a special meeting of Friends Foundation "members" will be held for the purpose of approving the Friends Foundation Board. This special meeting will precede the regular Board meeting. PRESIDENT'S REPORT Swaim reported that the Facilities Planning Committee met on June 15 regarding the recently completed engineering study. TIle study outlines the kind of reinforcement each column/footing would need to support various 2nd and' 3rd floor loads. David Smith will incorporate the findings of the engineering report into his final recommendations due the fust week of July. 2 of 4 " ll/~f __~". '_'_'~.....,._,,_,.... _.,,~._oH._.,.-..- I I Ii ! " " I! II I" r' 'I. " 11 ,I il . I ~ '. n I' I " N . , I;. I , ," I Ij I J I , j I :I I , I,i I I I, ! , ..' j. iI 'I I / " -: ;:.,1 .1 "fIIIJIff"'" ~~"'1-----.... ~--~"-'".'':-----_.''''~~:--f''' ............. .. -~. (' ~ " ;/ ~ :: ' ", -', ",:. ." '/' 1"/ '/ " ," t ,,' .. " , . eo _,' _ 'yo , : ;:. '" .~.' , _', . ''':'-.' '1 ,.' ' " '.:, / / / I. \ 1 .I ;' -'. ._~ _.--~---~- -~_.-... --- June 24, 1993 The nominating committee chaired by Swaim presented its slate for FY94 Board Officers: Greenleaf. President, Hargrave - Vice President, Hobart - Secretary. Moyers moved to accept the slate unanimously. Spencer seconded it. The Committee to evaluate the Director and set the FY94 salary was unable to report because Eggers was late in getting the background infonnation to committee members. They will report at the July meeting. Swaim reported that Spencer will serve two years on the Friends/Foundation as Hargrave has finished her tenn. Hubbard has one year remaining. It was agreed that in keeping with tradition the old/new Board will reconvene for dinner after the July 22 meeting. COPYRIGHT ISSUES (This discussion carried over from last month) Eggers summarized the issues affecting copyright that staff is most concerued about at this time. Public use of copyrighted videos in meeting rooms Public use of A V lab (or VCRs loaned by library) to make copies of library-owned copyrighted tapes. Providing carrels in library to view videos copyrighted for home use only. Cablecasting and recording for future use storyhours that use copyrighted books, illustrations and music. I I ! After fuU discussion of many of these and related issues the Board agreed that they need a new, expanded copyright policy. (There is now just one clause in the Listening & Viewing Policy). They gave the staff the following general guidelines for drafting a policy: I) copyright waruings on all materials and equipment checked out; 2) use IY.,th written compliance statements with hold hannless clauses' plus verbal or written warnings to groups booking the meeting rooms; 3) Do the same for aU people using equipment that can make copies in the A V lab; 4) work towards making viewing carrels more private and limit multiple users to family and friends; 5) let the cable issue go for now or get copyright lawyers to advise. , APPROVE CONTRACT WITH EAST CENTRAL REGIONAL LmRARY FOR FOR INTERLmRARY LOAN SERVICE FOR FY94. TIle contract had some changes because of the State's new Access Plus program to pay libraries for interlibrary loans and because of the FAX interlibrary loan network that starts July 1. TIle contract was approved. Hubbard/Greenleaf 3 of 4 " I'I~' " " : , ; ; i " ~ " I, 'I! II " - 'i ]1 I" ,I I' , " , 'I I ( i: I ' i' .~ " I,: il (: " " I q Ii " I :1 I " I' " l! " I, I. I " ,,'!i... i_ ;1 Ii Ii ii '- 1IILJ>:l1 JIIL~___________ "':....,.,....."'ff'". ...... ---'1 ~.. ""--~;.I...../ -- ~~""-------:';-r-~~ ... ~, - ~----r--.--r-----"'-- ,_ _ "'\ ;',' '," /' 'I'Tl'" '. .,.:...., '. .:t ' ..' .' -, , ." . ," \ .' : ..' -'. -. ,: -~ . -\ ' / I / ,:/', '.1' ' .-.:.-. -------... -~ j June 24, 1993 APPROVE CONTRACT WITH EAST CENTRAL AND SOUTHEASTERN REGIONAL ,.,mRARIES FOR FY94. Approval of this contract to provide space, access to reference collection and a fee for each item loaned in providing back-up reference service from this building for easteru Iowa Public Libraries was approved. The contract language is identical is identical to last years. TIlis is the third year for the contract. Hobart/Hargrave VOLUNTEER POLICY 505; TIle major changes: I) four hour per week per volunteer becomes a goal not a requirement; 2) youth volunteers now restricted to children in grades 3 to 6; 3) library will make special efforts to recruit "teen volunteers"; 4) issue of insurance liability clarified by Assistant Finance Director Kevin O'MaUy who said Board does not need a statement in this policy so 505.3F is deleted; 5) the deflOitions differentiating Friends Volunteers and library volunteers have been eliminated so section 505.4 is deleted; 6) since Friends memberships as such no longer exist, the library will now send the WINDOW to volunteers with 50 hours or more instead of complimentary Friends memberships. The Board approved as revised. Traw/Moyers I , ADJOURNMENT i Ii 1:1 ' If Ii " 1 il'J \i' 1\ 'jl.4 .: ',_I i'r' ", v, Ii , .~ Swaim thanked the Library Boai'd members for their support during his years of service. Submitted by Martha Lubaroff '! . . .(t :1, j, r .;. r.. ! , The meeting was adjourned at 6: 15 pm on a motion by Greenleaf/Moyers /1 ,. ~ " , :' 4 of 4 ;, " " I'I()~ ii j' .. ( . --..".-.-,"..-...... . I: i' ,',J '" __ II. ' ,il , i I, .1 ~ ~ /' . ~---~ ;'......-: , ' I . _, ......; . I " .. ,':, "1,/ /~I ,:~r :~t, " "".' ;. 'I ~ _ _ . _. , c_" '. ' ,. / l / 'j' "'-, MINUTES RIVERFRONT AND NATURAL AREAS COMMISSION JUNE 16, 1993 . 5:30 P.M. SENIOR CENTER !'_: 1-.... ., ..' I,;'; . " '. ,." it.,,: " ~f ':~ .~;~ T _:~.t' ':] ~ :/.';: ,~. ;~; ':,'", . ' """"''''; , . .,....;; J.- MEMBERS PRESENT: ,Barb Hinkel, Richard Hoppin, Deb Liddell, Karen Mumford, Don Otto, Jim Pugh, Nancy Seiberling, Larry Wilson MEMBERS ABSENT: STAFF PRESENT: Steve Ford, Jan Hubel, Judy Pfohl Denney, Krippner CALL TO ORDER: Chairperson Wilson called the meeting to order at 5:35 p.m. CONSIDERATION OF THE MINUTES OF THE APRIL 21. 1993. AND MAY 19, 1993. MEETINGS: Wilson stated that a correction to page 5 of the May 19 minutes should read "Laura", not "Linda". Pugh moved to pass minutes of both meetings as corrected. Otto seconded. Motion passed on a unanimous vote. STANLEY PLAN UPDA)'c: Liddell reported tha plan is still in the draft stage. Denney stated the Committae met with Fred Haberact, a landscape architect with MMS Consultants. Haberact has come up with a computerized map of the entire corridor that the Committee is very happy ebout. The map will be a great graphic to help people know where the trail Is located. Liddell stated they envision the map having three guides in the legend. One is the existing trail, 2) the proposed trail high priority, and 3) proposed trail long term. Pugh asked if the Committee could view the map. Denney invited everyone to the next trail committee meeting Wednesd~y , June 23, at 11 :00 a.m. Wilson added that the Committee needs to show that the trail sticks to existing greenbelts. The Committee will work on graphics to demonstrate how to get through the area to the river so that landowners will not feel the Committee Is "'and 'grabbing". Previously these issues did not have to be dealt with, but now the Committee wants to make connections. Pugh discussed the quarry area near the creek, Denney said the area along Rapid Creek was mentioned at the trail summit and the Soil and Water Conservation Corps is considering development of a trail. Wilson stated the priority is the Iowa River trail with general connectivity to other trails. .Wilson reported overall they were moving at a reasonable pace and he anticipates a good project. Denney said he felt they should present the trail plan to the City Council separate from the Neighborhood Open Spaca Plan which would be presentad on July 6, 1993. Wilson Inquired if anyone heard of the River City VII meotlng. Dennay seid ha talked with Rockwell and she indlceted tha maeting would be in the fell. Wilson explained the meeting Is a gethering of eastern Iowa river city towns where they telk about mutual problems and accomplishments. IlIo9 .."...".....'.... I I, Ii " Ii! Ii I i i' \1 11 I,; ii' I " " " " ,I II I i! 'I , II i" I 'i ", I il f; I 1'1 I i I I I 1 I i 1 !l J ,\ 'I i I ,; :1 J. " . ,:." / 'Fn"'~-"'" 'It" '.:".." ,:,". -'. :I.~ l . ., ~ . ~ .'. \ , ,",' ..',. '.. \'.: , f' ',,'" \ -' '.'~' . ~l'" . - I ~ " ~ '. . . ''1 L. , -"---'- -.. Riverfront and Natural Areas Commission June 16, 1993 Page 2 ! RIVER CORRIDOR TRAIL UPDATE: 1. Iowa Avenue to Burlington Street. .,Denney said there was nothing new to report on Iowa Avenue. Rick Fosse indicated that new permits were required by the Department of Transportation. There was some concern over the permits. Fosse had yet to hear from the DOT about the permits. Wilson said he was going to write a letter to the City but he was unsure if there really was a problem. Denney said there was nothing wrong on the City's part, they need to get these permits in order to build the trail. Wilson asked if he should still write a letter. Denney explained the permits were issued at one point but they are now expired. Upon new application, DOT indicated there was some problem with issuing new permits. He did not know specifically what the problems were. Fosse wrote to ask about the permits. Denney stated the question is what is holding it up, the permits or the funding. Wilson said it apparently was not actually a funding problem. He also stated he would hold off on letter writing until the problem was clearly identified. . i i , l' ' II; I I , :1 I' J: 'I I" :! t I J: " " , :i ! ~ ' I, ,I '.. II , /, i I I II I , IJ 2. IMU Bridge to Iowa Avenue. Denney reported the City hired an engineering firm in mid-May to design an underpass to go under the train bridge. The design should be completed by the end of the month. Denney informed the Committee that the Iowa State Transportation Commission held a pubiic meeting in Cedar Rapids. He; Jeff Davidson, Terry Dahms and Marie Ware from Coralville gave a presentation on trail planning in the Iowa City area, and urged the Commission to come forward with rules and regulations for the Enhancement Funding. The Commission seemed sympathetic and were receptive to the trails.' Denney said the purpose was to make the Commission aware there are people who want to use the available money. 3. JCCOG Study Items. Denney stated that at the last meeting possible improvements to trail were discussed, especially along Park Road and the entrance to City Park. He said he noticed the City was doing work with the water line and had torn out the sidewalk there. Denney asked Fosse about the project and requested the sidewalk be widened when replaced. Denney talked with the City Manager, who agreed to the plan. Unfortunately, the project did not extend to the east where the trail would go. There was going to be an eight foot curb cut made directly opposite the entrance of City Park. This may provide another opportunity to widen the sidewalk where desired. Denney said that it was a good experience and it indicated the cooperation within the City. In the future, Denney said, there may be trail devalopment opportunities with public works projects. During the winter he plans to work with the Public Works staff to coordinate efforts. Liddell asked if they would paint the pedestrian walkway. Denney said there would be signs and a crosswalk put in with the curb cut project. The Commission discussed the chellenge of routing a trail around tha hydraulics building. Wilson stated he discovered the DOT discouraged pedestrian surface traffic crossing onto Highway 6. He suggested JCCOG take leadership to approach the highway department about reguletion. Denney said he thought curb cuts hadn't been made because of a lack of connectivity. 4. Kennedy's Waterfront Addition. Denney stated there was nothing new to report. ;1' ,( ; . " 11/ fJ9 '" " .," - - ~ ~ - ~- ~ ...-'......... -: , , ' , , I. . . (" -""';". ' I H , ,I ",,',', , ,',',..' '<'-' 'i ' , " " " . .' . ~ ,', . . - .' , ' :,' -... - - '--, .- / "1 \. '-. Riverfront and Natural Areas Commission June 16, 1993 Page 3 , , , UEQl\TE ON SYCAMORE FARMS AND WETLANDS: Denney reported the planning commissi,on' deferred the Sycamore Farms decision on September. The Corps of Engineers have yet to delineate the wetlands. Discussion ensued about the process and problems with defining and conserving wetlands. UPDATE ON DEVELOPMENT ITEMS: Denney reported an application for alley vacation for property at Benton and Gilbert. There was a conservation easement along the wast bank of the creek. Staff discussad creating an access easement in the area for a possible trail as a trade for the alley. The idea of a trail in this location seems impractical because of the steepness of the croek bank. Denney said the staff does consider trail planning opportunities when possible. Denney said tree preservation, was considered in an application to build a home on a lot near Hickory Hill Park. The neighbors were concerned about losing the trees. The, Board of Adjustment approved the application and tha neighbors and the homeowner worked to save the trees. ! !- , : I , , l;i " I I I II 1) h' 'I' I, 11 The Commission discussed ways to gain a wider audienca for the viewing of the video about preserving trees during construction. Seiberling suggested anyone getting a building permit should be required to watch it. Wilson suggested the Commission sponsor a spring seminar about building in cooperation with the environment. Hinkal said she thought the Commission should view the videos. It was agreed to schedule the video and brainstorm about the proposed seminar at the next meeting unlass thera was pressing business. Discussion about tree planning ensued, focusing on the planting. i;' I' ,.: UPDATE ON IOWA RIVER MONTH AND PHOTO CONTEST: " Ii ,I , I I ,I Jj I' ,I, / Wilson stated the awards ceremony went well. The awards were greatly appreciated. The ceremony was televised on the public access channel. Liddell suggested a press release.' Denney agreed to take care of it. Liddell reported the slide show is being finished. She said it will be great when done. Wilson stated the last week in August is booked for showing it at the library. Liddell said the slides will be converted, to video for use on public access television. Liddell reported the project will cost approximately $100 to $200. Wilson said the nerration and music will be added once the video staff is available. Mumford said the photo contast want well and is on display at the library along with the map. Mumford stated the map was very effective and well received by the public. COMMITTEE REPORTS: Hoppin stated he hadn't heard from Paul Cathcart of the Applied Planning Workshop (from the University of Iowa planning program). Mumford said APW had received some othar project offers, Krippner stated Cathcart has done some wetlands research with other APW members. Wilson suggested members think about possible proactive endeavors for next year. He felt , the group has accomplished a lot in the past year. : :1 .,.,...'....... !f4~ , , .Ll - ....". - '- ".,~--;. -~..... ~ -, ..~ ...._...... I .......~ ...- - - ,,_-:-- -f" ... .... ..... ... - \" ~, - 1,>"",1 '}-, "'.1',/4'.' ;/,' ,'~ , ' . .,' -, -, . - . , /- ,~, :-... l' ""'-.~"---- -. ---..-. ---.--- ~'- ---~. ---. I' I Riverfront and Natural Areas Commission June 16, 1993 Page 4 F.I.R.S.T. REPORT: The!e was no representbtlve to make a report. OTHER BUSINESS: Denney discussed the presentations and discussions at the FIRST trail summit. Wi/son presented the Stanley Plan for conference. Denney said the Des Moines trail plan provided a good example of regional coordination. A future conference Is planned. ADJOURNMENT: The meeting was adjourned at 6:55 p.m. Minutes submitted by Kirstan Krippner. IInICe-11 . ','-" i , ::.,..~. I I i I I t ,"' I . I , I ,1 , ",I I I I I I , , I ! I 'i" ' . ,Iij ,I',: ..,,_l~~f. II I , J " ._-'_""l_l.'~"'"",,,__'__. . '-..'....".. ....'...d..._..., ,. 'Y"'.'..-.- II' ' \, " ~ I I i t I 1 I , I, I t I" I II II II' " 1\ , j! .~ II' I' , i I ! l \ I,' f: I " I', i ' I' i "- 'IIf/fI"" 'i 1 ....... ---,-.--..r;,.~-;: i~~ I ---r- - .----........... .-.- - ------- ~". ~ -'...... , " -, . .' .' ", ',' " " 'I" ./~' " f ::-1,' , ,f , ~ . ../ \' I' " ,r.,' '<. ti I // . " , .,' '_. I" , ,:- , - - / >'" {, ---~_._-- -~- - ---'-" .-- MINUTES IOWA CITY HISTORICAL PRESERVATION COMMISSION JUNE 9, 1993 - 6:00 P.M. PLANNING CONFERENCE ROOM - CIVIC CENTER NORTH " ~:':'1~;ln !'''~ ;~~., ~ :II ~~i ~';'" i:" ", " . '; :~-; .':;' j'? ,.~; {(:::; I;~:,~: t(:~/~: 1I o.j ,',' . ".,. of ,"'" I""~) t ,', ~J I_ l;1 1ao,,".\~:;J~~:':-::"~~~"~a ~:Z i:.liU MEMBERS PRESENT: Kevin Hanick, Key Irelan, Betty Kelly, Sue Licht, Doug Russell, Jey Semel, Glnelie Swein MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: None Miklo, Schoon, Schrieber Alan Mack, Gordane Pavlovic CALL TO ORDER: Chairperson Russell called the meeting to order et 6: 15 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. DISCUSSION WITH REPRESENTATIVES OF THE DESIGN REVIEW COMMITTEE: Russell said, because there are areas in Iowa City that are significant and should be preserved but are not appropriate to designate as historic districts, the Historic Preservation Commission Is In the process of creating a conservation district designation. He said the Historic Preservation Commission envisions no regulation of minor alterations of existing bUildings in these districts, but o~erslght of demolition and naw construction. He said such a district might be appropriate in the downtown area. Pavlovic said the Design Review Committee is currently in the process of restructuring and is interested In working with the City and the Historic Preservation Commission to give the downtown business area an appropriate face, which will invite pedestrians and businesses to establish more visibly. She said, as a first step In this process, the Committee is talking to business owners in tHe downtown area to determine what they see as appropriate In terms of slgnage, store fronts and pedestrian ereas. (Hanick arrived at 6: 19 p.m.) Pavlovic said the goal of the Committee is to design guidelines to maintain the ,historic Importance while being sensitive to allowing new buildings and businesses In the aree. She said the Committee has encountered a great deal of enthusiasm. In response to e question from Russell regarding the Committee's present authority, Schoon said the Committee Is regulated by the City Plaze Ordinance and has authority over any building In the downtown area that would affect the right-of-way, and over both construction and subsequant changas to urban renewal parcels. ~.._--.......".."." ....... .'^'.,,~--,,-, /'Ilb ! " " ....aIll !II - " I: , 1 Ii ! I ' ~ I' , Ii ) :1 ,I' I It \: n : ~ l,l Ii .~ ': 'I III ..' 1,1 !: " ,': j Ii I I, I I ,I ,;":'1:. ,; . '~~"'.""'",.,.". , , . " .' .1 i _'/ ,_ , ' ,~'.. . :'-1 Jj' '<fr ~t, ",'/ ,.::' , .: '. ~ --', -'/ -'. . / \ 1 MINUTES HISTORIC PRESERVATION COMMISSION JUNE 9, 1993 PAGE 2 .. , In response to a quastion from Russall, Meck said the Committea sees thair next step as requesting additional authority from tha City Council. Ha said the Committee is considering requastlng authority over all CB.l0 zones in the city, if there Is support from the business community and the Historic Preservation Commission. He said the Committee has not yet determined whether the CB.l0 area should be included in the present Committee's authority or whether a new committee for this area should be formed. Semel asked if their Committee included representatives of the downtown businesses. Mack repllad negatively, adding that is the reason the Committee is doing the preliminary research. Russell said one of the objectives of the Preservation Plan is the creation of consarvatlon districts, adding the plan states that it would not necessarily be the Historic Presarvation Commission that would review new development or changes In facades. (Swain arrived at 6:26 p.m.) Miklo cited the Sports Column as a sell/ng point for the Cesign Review Committee to the business community. He said the current changes being made to the building are to undo previous alterations that damaged the building; with oversight from the Historic Preservation Commission or some other body the previous damage might heve been prevented. Russall said the Historic Preservation Commission encourages the Ceslgn Review Committae to develop written guidelines that people can anticipate and conform to and would also support the preservation of current facades and sensitivity in allowing new construction in the downtown area. He said the Commission would also support the Ceslgn Review Committee's request for a broeder area of authority, especially In the area of design review for conservation districts in business districts. Miklo statad that the Praservation Plan calls for the elimination of the Caslgn Review Committee and its replacement with a body that would conduct a broader reviaw of construction as is being proposad by the current Committee. He said that the Committae may wish to use the Preservation Plan as a guide in Its efforts to reorganlza itself. (Wcht arrived at 6:29 p.m.; Hanick excused himself from the meeting at 6:29 p.m.) In response to a question from Kelly, Pavlovic said the Committee has studiad tha work of other communities In establishing design review guidelines. , Russell reported that he was trying to arrange for a presantation from the Convention Business Bureau for tha July meeting. He said he IIlso planned to Invite planners from Mercy Hospital and the University of Iowa, representativas of the County Historic Preservation Commission, the County Historical Society, tha Cowntown Association or the Chamber of Commerce, and the Neighborhood Association's Coordinator or various heads of the Neighborhood Associations for future meetings. IVII .- , ! 1;[ 1,1 I" :1 I, :I ~ Ii, 1\' I, ,- , t! I' ( of I, ,I l. j I I ! " 'i. I, I I II i " ' '" , ~1' _- / '1 - ~ . -'" " ,. , ' - ~ (. I,' ., I' . l~' .' oil LI, ' , "",:, . ;..": ;, :',~ i . ~I. 1D '"r l' ' .'. . I, ... . " , 1 "\. MINUTES HISTORIC PRESERVATION COMMISSION JUNE 9, 1993 PAGE 3 DISCUSSION OF CLG GRANT PROJECTS: Russell reported thet the City Council had approved the filing of the grant applications for the Brown Street Historic District and the College Hill survey et their Mey 21. 1993 meeting. Miklo said Irelan had prepared a draft Request for Proposals for a consultant for the Brown Street Historic District; he said responses are expected back by July 9. adding the Commission could decide which consultant to hire at their July meeting. Mlklo said he would be preparing the Raquest for Proposals for a consultant for the College Hill survey work and hoped to have responses for the Commission at their July meeting. , , ~ : In response to a question from Russell regarding the proposed schedule for completion of the Brown Street work, Miklo said the survay work should be completed and a draft of the local nomination should be re~dy by September; the nominetion for the Nationel Register should be completed later In the year. Russell said the public hearing by the Historic Preservation Commission would tentatively be plannad for Saptember. the public hearing by the Plenning and Zoning Commission could be held In early autumn, and the nomination could be presented to the City Council before the end of 1993. i I; )1 i ( i ri il: (' , I 1/'.: i: 'j' L, 'I ;.. 1'1 I: I 1'1 " I I II 'I J Miklo added thll contract for a consultant for the Collage Hill area would be for approximately one year. DISCUSSION OF THE HISTORIC PRESERVATION AWARDS PROGRAM: Russell thanked Kelly and Miklo for their work in preparing for this year's program, adding he had received positive comments about the program from the public. Miklo noted the videotape of the ewerds progrem Is baing eired on the government television chennel. Licht noted neither she nor Bill Nowysz hed received an invitation to the awards program, Russell 'said he would contact Friends of Historic Preservation, who had handled the printing and mailing of the Invitations, to ansure their mailing list was complete. Russall said volunteers were needad for the committae to coordinate next year's awards program. He made the following suggestions to improve naxt year's program: review the mailing lists earlier; the coordinating committee should meet earlier in the year with Friends of Historic Preservation and the Johnson County Historic Preservation Commission; written standards should be established for the Painting and Long Term Maintenance Awards, if they are continued; the members of the Johnson County Board of SuperVisors and the City Council should be Introduced at the awards program; and stronger guidelines should be Included In the Instructions to the jurors regarding time limits. Licht said the criticisms of the nominations mada by the juror, who presented the awards, were very strong ,and said the jurors should be better Informed of the community service effort of the awards. Semel noted It wes difficult to determine who won the awards from the presentations made by the jurors. Russell said the jurors comments should be briefer. Swain iI' II/I~ .ant --- 1'1 ','j ".,.,. _ ----'11I:1--- ~-- ~ - ~--'---~. ....- -~--, .... ',lIIw" . " . '.' '. .' . . . ! '" ',," ,I ' Il.:.,' ,cl ,'/;'t . ,/ : ,:'., , II: " ',~ ~..2~ \ ";'~'. , _U . ". . ,_' " . / / .'1 \ ._~- ---..... ._,~ MINUTES HISTORIC PRESERVATION COMMISSION JUNE 9, 1993 PAGE 4 said she liked the idee of the rurel awards being presented at the program because of the visibility the program received. Semel commended the coverage by the press. Russell, Kelly, end Swein agreed to ect as the coordinating committee for next year's program and planned to first meet in September. Miklo said he would piece this itam on the egende for September. HISTORIC RESOURCE DEVELOPMENT PROGRAM IHRDPl GRANT APPLICATIONS: Mlklo seid the City Council has agreed to fund $4,000 If the Commission receives e grent. He said they should know if they have received a grant by early fall; the funds would be used to hire an attorney or planning consultant to write the zoning ordinance for a conservetion district. ; I i: , ' I;: I I! - Ii Ii " , , I, i' I' Russell said./1e would work on writing the landmark ordinence, edding he feels parts of the ordinance could be written without a consultsnt while the conservation ordinence would be more difficult to write. Sweln noted she is employed by the State Historical Society but not connected to the HRDP grants in any way, adding she had checked with her superiors to confirm there was no conflict of intarest in her serving on the Commission. 'I' ' :! ,:i I' ' II I , j. t' !,' CONSIDERATION OF THE APRIL 14 AND MAY 6. 1993. MINUTES: i I J I, I The Commission members noted several corrections to the minutes of the April 14, 1993, meeting. Miklo reported Mike Hodge had offered to contribute some funds for the Summit Hill Plaque if the Lucas Farms Neighborhood Association will also ,contribute some funding. Ucht moved to approve the minutes of the April 14, 1993 , meatlng, as amended. Kelly saconded. The motion carried on a 6'() vote. ...~ Semel said, in reference to the discussion in the minutes of the May 6, 1993 meeting regarding possible nominees for the Margaret Nowysz Preservation Person of the Yeer Award, he would prefer thet the discussion be omitted from tha minutes. Russell said he would determine If the Commission had the authority to go Into closed session for future discussions of this nature, adding he felt the minutes reflected a good discussion on an important question. Kelly requested the minutes be amended to add the sentence 'Kelly expressed concern that a precedent would be set if a non.lowa Cltlan was selected. ' (Henlck returned at 7:14 p.m.) Ucht,moved to approve the minutes of the May 6, 1993, meetlng, as amended. SwaIn seconded. Tha motion cDr~ed on 0 N) vote. :1 " ~'" ':. .1 ""', . II/I~' , --""",-,.. ..... - "'~~ --........~ :'....~! , ' i, ' " I I'" 'ltl": t'.. " " '.,' ~ :1 ,t-. ' t I :1 :. - , . "',, '/ " " " ," , ; ~,'\,,- ..:' - '. .,. -' \ ~ ;'. \ '" ' ,.- / / ' , 1 ~- -. MINUTES HISTORIC PRESERVATION COMMISSION JUNE 9, 1993 PAGE 5 COMMISSION INFORMATION: Russell welcomed the Commission's newest member. Glnalie Swain, who replaced Joyca Bartlett as the representative of the Woodlawn District. Mlklo noted a preservation workshop scheduled for Juna 13 In Cadar Rapids and the 1993 Congress of Historic Districts to be held In Des Moines on June 18 and 19. 1993. He said he would also be distributing Information on e program In Ottumwa schaduled for August 7 at the July meating. Russell reported tho 5th National Maritime Convention would be held In Boston in September. Russell noted the June issue of the lowe City Magazine will have an article on the Painting Awards. Ha also announced that the Salvage Barn is now functioning. ! ! i i:' r: j! II: I': il ,Ii ir " i 'II I' " 'I i '~ " (' ,:1 i': 'I i !i ! I I I I , f , . I " Miklo reviewed plans and photographs of the proposed additions of a sun porch and handicap ramp to the Mary O. Coldren house et 602 Clark Street. Russell moved to find that thll sun porch and handIcap ramp. as daslgned. arllln compliance with the Secretary of Interior standards. Hanlck seconded. Thll motion carried on a 6'() vote with Licht abstaining. due to her work on the Drolect. Hanlck reported that because of a provision for special exceptions the Reno-Berg House will be moved to the 1300 block of Davenport Street near Rose Hill. He noted four nearby property owners on Davenport Street objected on the grounds that it would diminish their property values, but reported the request was passad unanimously by the Board of Adjustment after some heated discussion. (Licht excused herself from the meeting at 7:28 p.m.) Miklo noted the area from which the house is being removed Is an area that has been identified es a possible conservation district once such districts have baen established. (Semel excused himself from the meeting at 7:32 p.m.) Swein reported that the Historic District sign had disappaared from the Woodlawn District. Miklo said he would contact the Traffic Department to have a new sign installed. ; .I Irolan announced the Northslde neighborhood Gerden Walk would be held on Sunday, June 13 from 4to 7 p.m. ADJOURNMENT: Honlck moved to adjourn et 7:36 p.m. Irelan seconded. The motion carried on a 5'() vote. Minutes submitted by Nancy Schreiber bpI,... , I , , :i \ -"J"...'_.'" II/I~ ,,) " ',j , ! ':,j ','J .rr ...... '- '''\ I \2 ) I }1l "-~~ -~.... ~ .;'......-: , t / , -t ' " I I" I, , , ' , II / of.. ~ . " .' ,:/, , I~I': I '/ '. ~":,,:, - ! , ~l_. , .- 0" ,_ / / ,:"\1 I, '\' .--.... ..-- pr'lEr MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, JUNE 16, 1993 - 5:30 PM IOWA CITY PUBLIC LIBRARY, MEETING ROOM A MEMBERS PRESENT: Cordell Jeppsen, Joyce Petton, Trey Stevens MEMBERS ABSENT: Tim Finer, Roger Christien STAFF PRESENT: OTHERS PRESENT: Shaffer, Brau, Burnside CasayAshe, Doug Allaire, Doyle Detroit, Robert Welsh, Bill Blough RECOMMENDATION TO COUNCI~ The BTC recommends that TCI be granted a GO'day extension to respond to tha RFP provided the City be granted an indefinite extension to decide on an intent to renew or deny renewal of the franchise and TCI's proposal. , LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITIO~ Extension of daadline for RFP response by the cable company. Cable TV Refranchising Renewal process. SUMMARY OF DISCUSSIOM Robert Welsh, Chair of Iowa City's first cable TV committee, urged the BTC to recommend to the City Council that they study the feasibility and benefits of public ownership of the cable system while negotiating the franchise. Bill Blough reported the deadline for broadcasters to Indicate their preference for must carry/channel position or retransmission consent is tomorrow. Channel 7 has indicated they desira a channel position. As a result, the channel lineup will be shuffled as each broadcast has the right to ask for channel position. Pay-per- view movies will be launched July 5. The prices will range from 9ge to $3.95. The FCC has pushed the start of the rate regulation process back to October 1. Doyle Detroit has resigned from PA TV to take a job in Idaho. Ashe reportad that the Friends Foundation donated money to buy new A.V equipment and committed Internal money generated from fines, photocopies, etc. to A-V use. This demonstrates that the library is funding Channel 9 above the normal bUdget and franchise fee money contributed by the City's cable office. Shaffer reported that ' meetings to explore possible management options for a joint Public, Educational, Government and Library facility are progressing well. Shaffer has been researching how the INET and/or Portions of the cable system can be interconnected with the state fiber network and possible thlrd.party funding of such an endeavor. The Commission recommended to the City Council that TCI be grantad an extension to Septamber 5 to respond to the RFP. CALL TO ORDE~ The meeting wes called to order at 5:30 p.m. II/II ,.~ ~ : , , ; , j'i '" i;i I Ii, 1\' : - I: 'I :1 r,:, ' , I' I I: Ii " " " I , I I II " I : ' il -' , I '. i I', " . X,,, " L' (,; "I' . t'" -t ' " , .. . . , . . " ," . .' .'/,. t;;;;.:, _ :""-... ". ' ~'. ,., . ',,;<, ~; 1 ' _f.', "', '~. ",. / , "1 (. Broadband Telecommunications Commission June 16, 1993 Page 2 APPROVAL OF THE BTC MINUTES Jeppsan movad to approve the May 19, 1993 minutes. Seconded by Patton. Unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS Stevens welcomed Joyce Patton to the Commission. PUBLIC DISCUSSION Robert Walsh, Chair of Iowa City's first cable television committee, urged the BTC to racommend to the City Council that they study the possibility of public ownership of the cable system while negotiating the franchise agreement. Twenty years ago that committee recom- mended public ownership as the best means to provide educational, cultural, and social services to all residents of the community., The holders of the franchise have made money in Iowa City which could have been used by the community to benafit all its citizens. Local ownership was deemed important when awarding the first franchise. Since then it has been sold twice at an unknown profit. Over the past 20 years many potential uses of cable by the City have not bean realized, in part, because the franchise holders do not need to provide those services to make money and the City hasn't pursued them because they would have to pay for the use of the system. Advances in technology and In the size of the profits will dwarf those of the past 20 years. Iowa City should control the systam and plow the profits back into the community. Public ownership could take several forms: a cable authority, a contract to a private operator, a consortium, or a City cable department. The original cable , committee favored public ownership in tha order listed. The value of the cable system, not tha franchise, is at its lowest point. The BTCshould recommend to the City Council that a study of public ownership be undertakan. Stevens thanked Welsh for his input and compli- mented him on his Insight and vision. Stevens noted that there is some interest in public ownership on the Commission and on the City Council, however, the refranchising process mandates separate tracks. Welsh said that data collected from a municipal feasibility study could be useful in the process. ,Shaffer offered to contact the City's consultant, Rice, Williams Associates, to discuss public ownership. ECC REPORT Stavens said that Jean Van Deusen has provided an annual report for the packets and noted an Increase in student productions. Bill Blough said all schools now have X PresslX Change. Eighty-one additional outlets In the schools have also been wired. TCI OF EASTERN IOWA REPORT Blough reported that the deadlines for broadcasters to indicate their preferance for must carryl channel position or retransmission feas Is tomorrow. Channel 7 has indicated they want must carry and channel position. As a rasult, TCI will be shuffling channels. Channel 2 and 9 have not yet responded. If no response Is provided by the broadcasters thay become must carry without the right to channel position. Channel positions must be Implemented by October 1. TCI has examined the benchmark rate regulation formulas and dacided to add five channels to the basic tier. The five channels will be added when the channel lineup is shuffled to "--"'''''''''",,''~''H'' ....,.... ..' If/I ~ , , i I,' l' ' II' I I: . Ii iii iF ! I. ',' P - /I I; I' I,' I,' n , 'I I I , Ii ;i l( I I \,' r " I I .1 , , . ' , , , f ,', . 1 "y" it ' . ," "'" '. ',', ' .' :; . . t.;,..., ,. . ~., " . 'p ',' ~ " . . ' ,/" , ,I., , ",'" ,,'.. ", ," , \. ,.'- ."-- ',. 1 '. , Broadband Telecommunications Commission June 16, 1993 Page 3 accommodate the must carry changes. The fiber optic rebuild will be spaced for a 750 MHz system, but will be operational at 550 MHz. A 1 GHz cable will shadow the entire system. It will permit the schools to tie into the state fiber network. Pay-per-view movies will be launched July 5. Subscribers must rent an addressable box. Prices for movies will range from 99 Q to $3.95. A schedule of movies will be available on-screen. Stevens asked Blough if he had any preliminary information on rate regulation. Blough said he has heard a rumor that most systems will see a $1 per month rate decrease. Charges for extra outlets will be elimineted with a loss of revenue of around $390,000. The FCC recently pushed back the deadline for implementation of rate regulation rules until October 1 and instigated a rete freeze until November 15. Blough said he expects $600,000 less in annual revenue. In regard to public ownership of cable systems, Blough notad that as a result of recent legislation municipalities can float bonds to pay for cable systems. In 1973, it was of questionable legality. Tha environment for public ownership of cable systems was better in the 70s and 'SOs then now because the cable industry now facas competition. This raises the issue of putting public money in a risky situation. A municipally-owned system could do some things, such as applications to streamline governll1ent, better than a private company because they need not show a profit. Fiber optics makes telemetry applications much more viable. Within 10 years cable TV will not be TCl's core business. Direct broadcast satellite and telephone company entry into video services will soon offer severe competition. PATV REPORt Doyle Detroit reported that PA TV is playing the DMX music service after the programming day is finished. The first Hoover school program is complete. A crew from the Lifetime channel has shot tape of the project and a crew from Nickelodeon is expected soon. PA TV is assisting In a search for grant money for the schools to buy editing equipment so post-production work can be done in the classroom. PA TV's financial report Is not yet finished because the equipment on hand doesn't match the inventory list. There are several openings on the Board of Directors. A list of potential members has been drawn up. New members will be eppointed so a quorum can be achieved. 'Detroit announced she has resigned from PATV to take a job in Idaho operating a city's video services. The future management structure for PA TV is unknown at this time. LIBRARY REPORT Ashe reported the City Media Unit put some tags on some American Library Association PSAs they purchased which will be shown on the satellite channels. Another PSA promoting the library's StorvtillJD. series is also In the works. Ashe noted that the Suooer in the Stacks program which generated ten programs from one event skewed statistics on adult programs and accounts for some of the statistical drop In adult programming In the last fiscal year. A new SVHS camcorder has baen purchased. The Frienos Foundation donated money for A.V equipment and money from photocopies, fines, etc. has been committed to Channel 9 applications. This shows the library supports the channel beyond what is bUdgeted and franchise fee money. Among the equipment purchesed is a wireless FM microphone, a video projector, and a portable computer projector. In addltion,the sound system In Meeting /loom A will be moved to the projection booth. Ashe will be on a panel dealing with government and library cooperation at the Alllanca for Community Media convention. 11/1/ ,I I , I , , , " Ii I I,: I I II' I 11, " !i j' ! " \ I: I;' II I: I, i II " i Ii I I II II " I: Ii i I /, " " ' I.'! ~,. - /, i I I I' - ....,~.. ....-~-- -, ...'_.... , I "'. ' " ,'" '- ,..":/:,/1',. U' ,I~: ' .' ',',! : " ., . _,' "r ' .~U.. . ,'.', , , ' / /,.'\ ;' 1 .,{.' , '- ----...--... Broadband Telecommunications Commission June 16/ 1993 Page 4 CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported several complaints - one about increased rates, one about channel realignment and one that they were unable to get cable service. Meetings are being held with representatives of the public, educationel, government and library channels to explore menegement options for e combined PEGL facility. The committee will be meeting with reprmntatives of the City and then with the legel depertment to clarify the options. Ona of the Government Chennel's productions is a finelist In the netionel Hometown Vidao Festival. Shaffer reported he has done initial research regarding interconnecting the state's fiber optic network with the INET, or a portion of the cable system and pOSSible sources for third-party funding. Shaffer will be attending the Alliance for Community Media convention and will be speaking at several workshops. CABLE TV REFRANCHISING/RENEWAL Bill Blough presented a letter requesting a 60-day extension to respond to the RFP. Jeppsen moved that the BTC recommend to the City Council that TCI be granted a 60-day extension to respond to the RFP provided the Ci,ty be granted an Indefinite extension to decide an Intention to renew or deny renewal of the franchise; Secondad by Patton. Unanimously epproved. FCC RULEMAKING Stevens noted that the FCC extended the effective date to begin rate regulation to October 1. Stevens said that taking action to become cartified to regulate rales, although no action will be taken until October 1, would demonstrate to the public that the Commission is on top of the situation and doing all they can. Shaffer said he would follow up on this matter. ADJOURNMENT It was moved by Patton and seconded by Jeppsen to adjourn. Unanimously approved. Adjournment at 6:50 p.m. Respectfully submitted, bt~II,1Iin "'\. .._".,~'-,,:....' .'." ,..,,.-',. ,'..... ...-' .. ---'~" 11/1/ I .... _.' - _0', "., . _~ -" ;! , II l,i i' i II.!! II 'i II Ii I" :' d' " I :i '1 , ,I.'" , p. " ',I L' ,ii' , I:;,' 'Ii :! ,'..1 , I!,' rl'" ii, ," t_, I : 1 i :i I 'III/f"'" , , " I, , ,j .,' I "'I ':.f " ,', ),';" ", " - ".- \1.9\ ~'1l'0 , , , I , I I I I I , 1 , , I I ~ "1~-; --~...... ~ ",~I,~.'" ;---- ---""1M'- ...-- ~!:-;"'f - .. .....- { , " " 'I' I' '/ f "" , _ ",", ~,.t'", ;/ .' ,'., ,"" , , , I' - -~" ' , . }l"" ' .: ,,', I" .'_ '. .', ...;,'''. . - " I //\ I' 1 , \' ... '., ''--~-:--:-.:..::."-::_- -- '-~, MINUTES MAY 11, 1993 IOWA CITY HOUSING COMMISSION ROBERT A LEE COMMUNITY RECREATION CENTER - ROOM A MEMBERS PRESENT: Benjamin J. MOORE, Robin PAETZOLO-DURUMERIC, Paul EGLI, James L. HARRIS (Left 8:46 AM), Charles EASTHAM MEMBERS ABSENT: Roger J. REILLY, Jack MCMAHON . STAFF PRESENT: Marianne Milkman, Pam 8arnes, Doug Boothroy, Ron Hendsreon, Sandi Schutt, Secretary Virginia Stroud RECOMMENDATIONS TO COUNCIL: To approve the Housing Rehab Program Manual with Proposed Changes. MEETING TO ORDER: Chairperson Moore. Meeting was called to order at 8:34 AM by MINUTES: Motion Commission Meeting, O. to approve ths Minutes,of April 13, 1993, Housing was made by Harris, seconded by Eastham, carried 5- MINUTES: Motion to approve the Minutes of March 9, 1993, ,Housing Appeals Board was made by Egli, seconded by Harris, carried 5-0. CD HOUSING UPDATE - MILKMAN _ Block Grant Budget Summary - 1993 Program Year Milkman discusssd the Budget Summary which was approved by City Council. Copies of the Summary were distributed showing the amount allocated to each specific area and sources of funds expected for a total of $1,032,000. Milkman stated that council supported the Burns Press-Citizen Building project and moved $30,000 from the Dounpayment Assistance project to the Burns project. Milkman stated Burns Is still waiting to hear from HOME funds application on this projsct. Milkman stated the City of Iowa City has a contract for HOME funds single-family owner-occupied rehabilitation projects but still needs to provide an Administrative Plan and Oisclosure Statement, both of which will need City council approval. Milkman stated the City Attorney has Issued, a revi~ed opinion on Conflict of Interest bassd on the Attorney General's opinion. It is not a Conflict of Intersst for City employees to receive COBG funds. - Letter from CCN Member to City Council A copy of the lstter to City Council from Linda Murray was distributed to Housing Commission msmbsrs for their information. The lettsr was in regard to City Council's decisions in CDBG funding allocation for the "~"~I' .l:.,'.,'....'.:;~...' '.~"'" ....",.....,... P' ~-- \ I~/~ I i , I Ii " ': I I I , I , ' II: \ I. Ii II L " Ii: " I, ,! I,; , \' I' I) ,I ii , [I 'I IiI n ",I. il j I, I j " I ;,' I ! I , I , 1 1 ,I ".j 1 ;/'." , iI , 1 , , , I';,' { " (. " I " .! t,! 'IfIf"". - .- ~-----..,;---;---""'\-- ~ ;.'........ , , ''/' , ' , , ( " I 'I"," t I: ,;;" ",,' , :.' 'I ''-I ,- /', _ , 0/ ~ - , :)., : ' ..,..... 't'. " ' , ' - -- .' , / Fl., "" -, ''-~.:.:.:..: -..------ PAGE 2 MINUTES IOWA CITY HOUSING COIlllISSION MAY 11, 1993 PreSS-Citizen BUilding Project and the Downpayment Aseistance Program. REVIEW ORAFT REHAB MANUAL & PROPOSED CHANGES _ BARNES Barnes etated the Rehab staff reviews and changes manual periodically to update the program changes. the manual was last completed in the spring of 1987. include, - increase in maximum assistance due to increase in matsrials and labor costs, - removing all references to the rental rehab program due to the elimination of the federal funding for the rental rehabilitation program, -incorporating requirements for the new funding sources from HOME program, - definition of aeset and assessment for eligibility, - changing ths bookkeeping of interest payments to HOME requirements from a Life Lien to Conditional Occupancy Loan, which is defined as "a recorded mortgage against real property which is prepaid only upon transfer of title, sale or rental of the property". the housing rehab Major changes to Current changes Motion to approve the Housing Rehab Program Manual with proposed changes was made by Eastham, seconded by Moore, carried 4-0. CCN REPORT - PAETZOLD-DURUMERIC Paetzo1d-Durumeric stated no regular meeting was held. HOUSING AUTHORITY REPORT - SCHUTT/HENDERSON Doug, Boothroy distributed pictures of the 17 houses which have currently been purchased on the acquisition program. He stated that an offer would soon be made on the 18th house. To date all homes have been owner-occupied. I I I Henderson distributed and discussed FY 93 budget information handout. The handout showed income and expenses by all accounts and a breakout by Certificate, Voucher and PUblic Housing programs. ADJOURNMENT, Motion to adjourn at 9:30,AM was made by Moore, seconded by Paetzo1d-Durumeric, carried 4-0. APPROVED BY, BENJAMIN J MOORE, CHAIRPERSON 1/ ) ,i /rl"" I[ I' . /_ HCS-93 (/ / " , ,I "It..:, ,; " I ._-,-_................_...-~--_. -----.-..-....-.....-..... .....-...... -_.~...-. I~/J.I ""'."..,~ i , l. li I'i II ill, Ii i' il ~ ~ : ,i ,', I! :\ fl . :,f 11 ii, I j i I I I , ; i , I I . ! i , I I I I ", ,J , , ' "I ':'j ~ , ,', ~ . ',,' r' 'I t' t,' 'f~t ',' : . '.: " " I' - -" , :. . . '.' ,'.' .- ~. .- --. ' - . /~ , ,j,' ...... ,'( '....._-..~- ----------- ~~ jY HINUTES IOWA CITY HOUSING COMMISSION JUNE 8, 1993 ROBERT A LEE COMMUNITY RECREATION CENTER _ ROOH A HEHBERS PRESENT: Robin PAETZOLD-DURUHERIC, Roger J. REILLY, Paul EGLI (arrived 8:42 AM), Jack HCHAHON (left 10:00 AM), James L. HARRIS, Charles EASTHAM HEHBERS ABSENT: Benjamin J MOORE . STAFF PRESENT: Doug 800throy, Ron Henderson, Harianne Milkman, Harci Lindsay, Steven NaSby, Secretary Virginia Stroud RECOMMENDATIONS TO COUNCIL: None MINUTES: Hotion to approve the Hinutes of Hay 11" 1993, was made by MCHahon, ssconded by Eastham, carried 5-0. CD HOUSING UPDATE - MILKMAN Milkman introduced Steven Nasby, Associate Planner, who is filling the position left vacant by Mary Nugent. Milkman stated the Rehab Review Board approved two projects: the first HOHE project, and a Rental Rehab project. Milkman stated two items on the Council Agenda: authorization for the City to purchase lots with General BUilding - Agreement with agencies for use. Milkman discussed the proposed Fair Market Rents (FMR). The proposed FMRs are bassd on 1990 Census Data and are being decreased. These figures affect a variety of different programs and the decreases will cause problems. , The City will be petitioning to HUD to raise the FMRs for Iowa City and Johnson County. Community Development and HOUSing Authority staff will be working together to send comments to HUD by the July 6, 1993 deadline. 1) Whispering Meadows- Fund money. 2) Salvage Lindsay discussed the HUD requirement to do a new five-year CHAS because the 1990 Census Data figures are available. HUD wants Public Heetings to be held early in the process. CCN and Iowa city Housing Commission will co-sponsor a PUblic Mesting to bs hsld Juns 23, 1993, 6:30 PM, at the Iowa City Public Library. Lindsay distributsd a copy of a letter that was ssnt to local lenders, agencies, and others outlining specific items to be discussed. CCN REPORT - EASTHAM Eastham attended CCN meeting for Paetzold-Durumeric. Naomi Novick addressed CCN with her'reasons for voting against the Downpayment-assistance program. Paetzold-Durumeric stated CCN meets the fourth Wednesday of the month at 6:30 PM. She now has a conflict with this time and requested someone else take over as reprssentative. Egli volunteered to be the CCN representative. '....I"'.'~"i...,;.;.'.:.....I'~,(.),;...'..~..,..\,"".._ Il//~ '.' .' .'d,' u. _" . . . "". ~.._. --.~.-.-- II II " " (i - i: '\' I I!' 'II', ~ ' i 1\ , n (i " I " .1. J I I 'I I, , . i . , I " " ;i I , " ( ,:/1 " : \' ,I .' , , " . / "({/I' . '/~ " L, Ll " , " ,,'. : ' 'p "', , ". " '.. , , . :' " ~ -,' " , . /~ ~.>~~:~~:.~. ---......._~-----...... PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION JUNE 8, 1993 HOUSING AUTHORITY REPORT - HENDERSON - Section 8 and Public Housing Update Henderson stated the June statistics report is basically the end of fiscal year information. Two Public Housing tenants are in process of eviction due to non- payment of rent in spite of efforts to make repayment agreements. There are three houses left to buy in the acquisition program. - FSS Program Guidelines Discussion Henderson discussed the FSS Program Guidelines 'memo that was distributed in Housing Commission packets. Included with the memo was a list of Advisory Committee members, Family Self-Sufficiency guidelines to be used for the program and included in the Policy Manual, a HUD FSS Contract, of Participation, and a FSS Escrow Account Worksheet. Iowa City Housing Commission will need to make a recommendation to Council. Council will need to take action so that HUD can review. This will need to be done by October, 1993. Eastham stated he felt the language of the Contract is hard to understand and that item 7.c. under Obligations of the Participating Family regarding termination of assistance is too severe a penalty for families. He suggested section C of the program guidelines should be taken out or clearly define specific reasons for appeal. Henderson stated only Sections A & C of the guidelines can be changed, and Section C is the waiting period suggested by HUD. Item 13 of the Contract allows participants the right to appeal the termination of assistance. The appeal process already exists in the Housing Authority Policies Manual. The escrow account is meant to be a reward for families to move off Public Assistance and housing assistance. Discussion will continue at the next Housing Commission meeting. - FMR Reduction and Other Budget Considerations I Henderson distributed a memo to Housing Commission members with the packets to make them aware of the affects of the proposed FHR reductions to participants and to the Housing Authority, and the possible cutting of the percentage used to determine the administration fee. DrSCUSSIONI Housing Commission members request that the meeting in July start at 8100 AM. ADJOURNMENT I Motion to adjourn at 10110 AM was made by Eastham, seconded by Reilly, carried 4-0. APPROVED BYI BENJAMIN J MOORE, CHAIRPERSON HC6-93 \ -._~.. --- ''',I'~~,,''',,~,. 'I "...~.',,,.,, ,. ,'" '~'" .~" ,.. ~....." 1'11-- '~""'''''.' , I I' I I I :\ , , " : ! I I I , I i:[ Iii 1',1 I, Ii I, ji " Ii "I: ii, I ~ il: 11 !l :,{ I,', 1 .,:; i iJ I "/. ,j \, 'I' I ,'"ci ' .'. .:", , , 1 1 " , " i! ! i i, , ,