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HomeMy WebLinkAbout1993-08-03 Agenda ",..,.,... ""IIIl""-------- .- '1 --- ""9\"'~--I......"---""-----~. .,.----~.... . . ..... 1 - , , , I -, t-" ' , f f . ' . .; '. .' . " t II .:; . . ~.~ '. ' ' j!, " , · ,," .- : -. ,-' . . \ '1 i ........----. .. , " , ;: 1, tl r, :' , " I i i I I .' IOWA CITY CITY COUNCIL AGENDA REGULAR COUNCIL MEETING OF AUGUST 3,1993 7:30 P.M. COUNCIL CHAMBERS, CIVIC CENTER 410 EAST WASHINGTON , :1 " I , h_..,......"".,....., ",i ":i '. - oi' - ...---...... , \ - r. ---.... ---, , , ; i i ~ i,i iii \~, I! 'Ii il i!: I' Ii :,- 'Ii , l ~ ,- i I- ".. , L ", ' !:; :1 Ii; II.. ,.f . , I, ( , ''(. I , I I . ; ,." ,I '. ), , :1 ~, . , , i' "......... "II"".~--- - '1 --", .... - QI" -;~- ~..........------~... --......-'"\-_. , , i I'.... .;..,:,....,;. ." _.'., , . ~ r. .: I't I" t,,' , '/ I' '/ t " " : ..:. I. ..J~. ~-,. .~t..:. ,":_. f :1.11.'. /,....' . '1 I AGENDA IOWA CITY CITY COUNCIL REGULAR COUNCIL MEETING. AUGUST 3,1993 7:30 P.M. COUNCIL CHAMBERS ~ kMAJ ~ ~ Ik~ ~ ~ ITEM NO.', CALL TO ORDER. ROLL CALL. ITEM NO.2. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a. Consider approval of Official Council actions of the special meeting of : , , , July' 9, , 993, and of the regular meeting of July 20, , 993, as pub. , , ! IIshed, subject to corrections, as recommended by the City Clark. i, .. ~ I b. Minutes of Boards and Commissions. I II II Ii . 'I (1) Senior Center Commission meeting of June 2', '993. Ii' . II' (2) Mayor's Youth Employment Board meeting of May 19, 1993. I', Ii ! '.: (3) Mayor's Youth Employment Board meeting of June 23..'993. i: t' ',/ .'i (4) Board of Adjustment meeting of June 9, '993. j ij J (5) Planning and Zoning Commission meeting of July 15, '99::. " ! (6) Airport Commission meeting of June 19, 1993. J c. Permit Motions and Resolutions as Recommended by the City Clerk. I I (1) Application for a Class "C" Liquor License for Field House, Inc., dba The Field House, 111 E. COllege St. (Withdrawn) (2) Consider a motion approving a Class "C" Liquor License for Carlos O'Kelley's of Iowa City, Inc. dba Carlo's O'Kelley's Mexican Cafe, '411 S. Waterfront. (Renewal) (3) Consider a motion approving a Class "C" Liquor License for Senior Pablo's Ltd., dba Senor Pablo's Ltd., 830 1st Ave. (Renewal) (4) Consider a motion approving a Class "C" Beer Permit for Voss Petroleum of Iowa City dba Dan's Mustang Market, 933 S. Clinton St. (Renewal) (51 Consider a motion approving a Class "C" Beer Permit for FAP Enterprises, Inc., dba Gasby's 1310 S. Gilbert St. (Renewal) (6) Consider a motion approving a Class "E" Beer Permit for, L&M ,i Mighty Shop, Inc., dba L&M Mighty Shop, Inc., 504 E. Burlington St. (Renewal) ...".,."........ ~~-- -- I~ , , , I': ~,. -- - -------~~ - - ~- -~ ... '1----.....-~ , ....~ r ~_. , ".....~. - \ {: >: .,' ~ ,ii' ,,' 't-:-", ~~"l,' :..Iil' " '.',.. " "':: ::', ~t:~~ ,I". ' . . J - ,DJ. I "', . '. , ,:': _. \ ':--- ~",".' .~. ,. . Iowa City City Council Regular .council Meeting August 3, 1993 Page 2 17/ Consider a motion approving a Class "B" Beer Permit for Pan Style Pizza Corp. of Iowa, dba Rocky Rococo, 118 S. Dubuque SI. (Ronewal) (8) Consider a motion approving Class "B" Beer Permits for lowe City Fall Fun Festival, Inc. dba Iowa City Fall Fun Festival, 2150 Rochester Ave. (Tent AIRegina Parking Lot; Tent BIRegina Football Field; Tent CIRegina Softball Fiald) (New) 9/3/93-9/7/93 (9) Consider a motion approving temporary Outdoor Servica Areas for lowe City Fall Fun Festival, Inc. dba lowe City Fell Fun Festivel, 2150 Rochester Ave. (Tent AIRegina Parking Lot; Tent BIRegina Football Field; Tent CIRegina Softball Field) (New) 9/3/93-9/7/93 q~. l'iq (10) Consider e resolution to issue Dancing Permit to Iowa City Fall Fun Festival, 2150 Rochester Ave. q; - 200 , (11) Consider a resolution to issue a cigarette permit to Country Kitchen, 2208 N. Dodge Street. d. Setting Public Hearings. (1) CONSIDER SmlNG A PUBLIC HEARING FOR AUGUST 31, 1993, RELATIVE TO CONSIDERATION OF A HOUSING PROJECT TO BE KNOWN AS THE TENANT-TO.OWNER PROGRAM. THIS PROJECT ENTAILS THE SALE OF PUBLIC HOUSING UNDER PROGRAM GUIDELINES. Comment: Under Section 403A of the Code of Iowa, the City Public Housing Authority will hold a public hearing for citizen comments on a proposed housing projact to be known es the Tenant-to. Owner Program. The Department of Housing and Urban Development will enter into an agraament with tha Iowa City Housing Authority to replace Public Housing units that would be sold to tenants and participate In Housing Assistance Programs. (2) CONSIDER SmlNG A PUBLIC HEARING FOR AUGUST 17, 1993, ON AN ORDINANCE AMENDING SECTION 2.100 OF THE CODE OF ORDINANCES OF IOWA CITY BY REVISING THE MEMBER. SHIP REQUIREMENTS FOR BOARDS AND COMMISSIONS. Comment: Tha proposed amendment requires that all members of boards and commissions shall be eligible electors of the City except as provided in the by.laws of a board or commission which have been approved by the City Council. This amendment would bring the Riverfront and Natural Areas Commission's by-laws Into compllanca with the Code and would allow othar commlttaes to have membars who are not allgible electors of the City. __...LI...h.. L..._ -- I' : I' 'Ii '! I! I: . JI '" ii, Ii I I " :1 r I Ii I II I II ,I " I," ,I, :1 ': \, _____ ._~--",... 9\--~';,..... -- -~~ -....---------.IlI.-f" - ""'-"""I'F" ...~ .,-y-' ~,-_. --.' - ~ I -....... . '., I '. .' ~. f .' t-I':" t-:-,: .,'/' ' ,Ct :' ,,",.' ; ,'" ," ".;' )~" ,_r.... "'", "~I:""; ,- I : '. . '1 L , -~_'M'. .__ Iowa City City Council Reguler Council Meeting August 3, 1993 Page 3 (3) CONSIDER SmlNG A PUBLIC HEARING FOR AUGUST 17. 1993, AT 7:30 PM ON THE USE OF $40.000 IN COMMUNITY DEVELOp. MENT BLOCK GRANT (COBGI FUNDS TO ASSIST LOW INCOME HOMEOWNERS WITH FLOOD-RELATED EMERGENCY REPAIRS. Comment: The CDBG rehabilitation program has just received loan payoffs of approximately $40,000. These monies will be set aside to provide appropriate assistance to low-income homeowners (including those owning manufactured housing), through grants for emergency repairs not covered by other disaster relief organiza- tions. The 1993 CDBG program budget will be amended accord- ingly. : i , ' I,' I, I, Iii \ I , , I! . ft I, I., :, 'I'!' I,. ; i" I, , i ~ L j i:; II i: " J I i II e. Motions. (1) Consider a motion to approve disbursements in the amount of $11,227,7B4.08 for the period of June 1 through June ~O, 1993, as recommonded by the Finance Director subject to audit. (2) Consider a motion approving the abstract of the July 13. 1993, special election as certified by the Johnson County Auditor. f. Resolution. _93. tOI (1) CONSIDER A RESOLUTION ACCEI'TING THE WORK FOR THE SANITARY SEWER, STORM SEWER, WATER MAIN AND PAVING IMPROVEMENTS FOR PEPPERWOOD ADDITION, PARTS 10 AND 11. I I I Comment: See Engineer's Report. 93- 2.02. (2) CONSIDER A RESOLUTION ACCEPTING THE WORK FOR 'rHE SANITARY SEWER. STORM SEWER, WATER MAIN AND PAVING IMPROVEMENTS FOR PARK WEST SUBDIVISION. PART TWO. Comment: See Engineer's Report. >I ... . ....". "" _ _....b.. . "II/If"". -.- '1 --. ,.. ~ ~'W'W"-- - --~ - - - -.-"€'- ...~...~~.~-.....-, \ r ,'" "t--I:" "t-/" -, f";'t" : ',,', ", ,,' ," '., -- : ',,: j<- . /, , .'"., ',' ':':0' .,,:,_.: .-. ,~ ~-""', . ,': .,"'.' Iowa City City Council Ragular Council Meeting August 3, 1993 Page 4 q3 - 2.0~ (3) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREE- MENT BETWEEN THE CITY OF IOWA CITY AND HILI.S BANK AND TRUST COMPANY FOR PROPERTY LOCATED AT 1503 ROCHES- TER AVENUE. Comment: The City's Housing Rehabilitation Office was contacted by the Hills Bank & Trust Company requesting the City epprove a subordination agreement for the owner of the four-unit property located at 1503 Rochester Avenue. In June of 1993 the owner received a low interest rental rehabilitation loan of $32,800.00, the maximum possible. Two of the units are being made handicapped accessible. Aftar work commenced, it was discovered that the boiler needed replacamant, and the owner is securing an additional loan from Hills Bank & Trust in the amount of $6,000.00 to cover the cost. The total indebtedness on the property is $122,183.00, and the after-rehab appraisal is $124,000.00, adequate to support the loans. Due to the unexpected additional cost to the owner, the City has agr~ed to waive the $150.00 fee. , , , , , " ~ I \ II; Ii I" I' 'I " " l " I j,' " I( i I, " i,' !.: , ! I I I I .I If .. q3- 204 (4) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE FOR PROPERTY LOCATED AT 415% BOWERY STREET, IOWA CITY, IOWA. Comment: The owners of the property located at 415 * Bowery Street, Iowa City, Iowa, received a five year low.interest loan in the amount of $735 through the City's housing rehabilitation program on Decamber 12, 1990. Because the owners made a decision to sell their property tho loan was paid off early (July 12, 19931. Since payoff has occurred, the lien can now ba released. ~3.Zll5 (5) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF ONE AGREE. MENT, TWO LIENS AND ONE MORTGAGE FOR PROPERTY LOCATED AT 416 SOUTH DODGE STREET, IOWA CITY, IOWA. Commant: The owners of the 416 South Dodge Street (a group sheltar for adolescent boys) executed loan documents at three differant times from 1987 through 1991 for assistance through the City's Housing Rehabilitation program. All three loan instruments were paid in full on July 19, 1993, because the owner made a decision to sell the property. Since payoff has occurred the liens/mortgage can now be released. ,i - " I . '. .(/.1 -',.' '.' i ;, f,;~/"': , r-," ';-, ,::r' ;:I~r ,,: ~, c, ;' ' "::: <t_~, . '~_ '. ,~.~ l!:~,"'" '" " " Iowa City City Council Reculer Council Meetlnll' August 3, 1993 Pege 5 93-2D'" (61 CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE FOR PROPERTY LOCATED AT 1123 FRANKLIN STREET, IOWA CITY, IOWA. Comment: Tha owners of the property located at 1123 Franklin Street, Iowa City, Iowa, raceived assistance In the amount of $5,549.50 through the City's housing rehabilitation program. On July 26, 1993, tha amount due was paid in full and the lien can now be released~ Cj3 - 2.01 (7) CONSIDER A RESOL!JTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLEF;K TO ATTEST A LIMITED RELEASE AGREE. MENT FOR LOT 206, PEPPERWOOD ADDITION PART 11. Comment: The Subdivider's Agreement for Pepperwood Addition Part 11 obligates the Subdivider to construct public improvements within the subdivision. This obligation constitutes a lien end e cloud on the title of each lot in the Subdivision. Lot 206 has access to a public street and is connected to sewer and water lines but a final release of the lot is not yet appropriate. This Limited Release Agreement removes the cloud on the title to the Lot 206 Pepperwood Addition Part XI while protecting the City by attaching the lien to an escrow accoun,t will be retained until the subdivision improvemants ere completed. ~3- Zbf> (8) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A PORTION OF A SANITARY SEWER EASEMENT LOCATED ON LOT 41, PARKVIEW TERRACE, IOWA CITY; IOWA. Comment: The City possesses q 36 foot wide sanitary sewer easement in Park view Terrace Subdivision. The previous owner of Lot 41 constructed a dwalling on a portion of the sanitary sawer easement. The current owner, Byron Bork, has requasted the City to release the portion of the Easament located under the dwelling thereby Clearing title to the lot. This Release will remove the cloud on the title to property by relaaslng a portion of the existing sanitary sewer easement. The City will retain the remainder of the existing easement which is sufficient to protect Its oxlstlng sanitary sewer line. --.-..... - ; : i, i i' \ \ Iii Ii :: II i' 'I' ;1 'J' I. n 1\ i' I:' \: " I: , I /.' , I I I' ,! I: II [I I " :! "..."""... -.r". ___ ---- "1 ~ '"' - ~ 7''liIft'''- -~ -..-. -.-----.--- -f" ... ---... ~ ....-............ -r--.......... ....,-.~-- ---".- _.~ . . . . D . r'. 'Q-'" ';'" "-", ',""'I . " ,..' , " , t 'I t I ,., "U' , , , ' ," -, ,'" , ' f-::" ,I.:' , : ,':' :, " ' .: -. - -. .,"'-' . . " , , ~'-'-'..'- - Iowa City City Council Regular Council Meatlng August 3, 1993 Page 6 ITEM NO.3. g. ' Correspondenca. (1) Letter from Barbara and William Buss axpressing support for the open space amendment. (2) Memorendum from the Treffic Engineer regerding change in parking meter zone on the wast side of the 300 block of South Linn Street. h. Applications for City Plaze Use Permits. (1) Application from International Sociellst Organizetlon for parmisslon to sat ~p a table on City Plaza on July 24 and July 31, 1993, for the purpose of distributing information and solicit signatures on a petition. (approved) (2) Application from Molly Leah, Campaign to Organize Graduate Studants, for permission to set up a table on City Plaza during the period of August 17 through 23, 1993, to solicit signetures on a petition. (approved) (3) Application from Jan Conroy, Pastors for Peaca, for permission to set up a tabla on City Plaza on July 24, 1993, for the purpose of soliciting signatures on a petition. (approvad) (4) Application from Billy Howell-Sinnard for permission to set up a table on City Plaze on July 27, 1993, for the purpose of distribut- ing free literature. (approved) ~I iL~k/,.J /hu, ~/t' END OF CONSENT CALENDAR ~ /,J,. d aa Ad- ~ ~ PLANNING AND ZONING MATTERS. . a. Consider setting e public hearing for August 31, 1993, on e resolution to vacate a portion of the epproved plat of Repld Creek Ridge Subdivi- sion, containing Lots 25, 26 and 27 and a portion of Running Deer Woods Road, located east of Highway 1 North in Fringe Area 4. (SUB 93.0010) \; i I j r Ii Ii , , , I, I ii" Il . a ;,' !I' , W I' Ii I: I: i 'I {, ~..; Comment: At its July 15, 1993, meeting, by a vote of 5.0, the Planning and Zoning Commission recommendad approval of the vacation of a portion of the approved plat of Rapid Creek Rldga Subdivision. The appllcent has also requested approval of e new preliminary end final plet for the vacated area. This item will appear on a future Council agenda. The Commission's recommendation is consistent with the staff recommendation. Action: fYl c 1/ ~,!J I1t1PI7-'(~~ ,I .!::lfHIaW- 4.l.......ffi. --- I - ....I1JIIIl:..I:IIII.L1 """'IIf("'. - , i ---"1 ----.. . -~-- ~ ..-, ...... -- - -- .........-.-........-~---f".... ... -,-_. ... ... . yo' -, ~ ( ..i' t-l .: ',-/' .~ J,. ~'4-""" ,". " , ".. '-":'" '(..;;. , , ' . . . . ,.' j ~~.~~~"" ' ~~- . , . . .1 ~_ . 1 Iowa City City Council Ragular Council Meeting August 3, 1993 Page 7 b. Public hearing on an ordinance vacating tha allay located west of Gilbert Streat and north of Kirkwood Avenue between 210 end 230 Kirkwood Avenue. (VAC93.0001) Comment: At its June 3, 1993, meating, by a vote of 6-0, the Planning and Zoning Commission racommended that tha alley located west of Gilbert Street and north of Kirkwood Avenue betwean 210 and 230 Kirkwood Avenue be vacated subjact to: 1) closure of the curb cut located on the northwest corner of Kirkwood Avenue and Gilbert Street and one of the other three curb cuts located on the north side of Kirkwood Avenua betwaen Gilbert Straet and Ralston Creek; 2) establishment of a conservation easement parallal to and to the top of tha bank of Ralston Craek on the property owned by tha applicant; and 31 retantion of an easement covering tha existing U.S. West phone lines. The Commission's recommandation is consistent with the staff recommendation included in a report dated June 3, 1993. A memoran- dum, dated July 12, 1993, establishes a range of value for the alley prop arty. No comments were received by the Council at the July 6 and July 20, 1993, public hearings on this item. At the applicant's request, the public hearing was continued from the Council's July 20, 1993, meeting. The Council packet includes the applicant's offer to purchase the alley. The offar varies from the conditions recommented by the staff and Planning and Zoning Commission, in that it proposes to close only a portion of one of the curb cuts as opposed to the recommended two closures. Action: .J.h /~..J c. Consider an ordinance amending the Zoning Ordinance to allow consideration of bed and breakfast homestays and Inns as accessory uses In all residential zones, except the RFBH Zone. (First consideration) Comment: At its June 17, 1993, meeting, by a vote of 5-1 (Scott ,voting no), the Planning and Zoning Commission recommended approval of amendments to the Zoning OriJinance to allow consideration of bed and breakfast homestays and inns as accessory uses in all residential zones except the Factory Built Housing Residential (RFBH) Zone. The Commission's recommendation is generally consistent with the staff recommendation included in a mamorandum dated June 3, 1993. No oral comments were received by the Council at the July 20, 1993, public hearing on this itam. Correspondence concerning this issue was accepted by Council. Action: ~_I~Covrff ~ ~/o ~~ ~JJL . - , " Ii II: , I, I,: Ii \: '" , II' ! I:; Ii , ~: I: :i ,,- I: I 1:; II I , I I " I II II Ii I t I " ....,- ""IIIl" ,,. --- --"'1 ---",. I I I ...- QI;; .-'_.."-- -- ~ ~ -..-------------r~... - ~ . ~...., ,.- . ... I . , ' ", ,"-" - I' . " f .' ~f":'/' . , f' 'iLl '. '-t ' , , .' , ,'.. ' -\~-~-~~I~.,....'of-: '",'-l. :!'. . ,', ',"" :,' ,', -~-.-., .'.- #3b page I Courtney/Re-open the p.h. Greg McDonald/ I am the applicant. There was a question relative to the amount of square footage and how that figured into the price of he offer last night. That question was solved today. It is approximately 1,650 square feet and it figures out to approximately $.91 per square foot. Courtney/ 1,650 square feet is what is usable, McDonald/ Usable space, yeah, in the alley. And the question was what was the offer per square foot and that figures out to approximately $.91 per square foot. The-I don't know if there was a discussion as to whether or not that included any value for the easement or the value or the actual cost for the curb cuts to be closed. Kubby/ Do you know what the total square footage is. Not just the usable square footage. Courtney/ That wa~ 2,250. Kubby/ That was the rough estimate. So are you taking that rough estimate and figuring your 1,650 usable from that rough total. McDonaldl The 1,650 figure comes from that portion of the alley thEt is on relatively flatland before it drops off at the creek at the bank, Kubby/ So it is actual. You measured it. McDonald/ Yeah. That is the usable portion. Anything north of that line is actually on the bank or in the creek down in the water which would not be usable at all. Kubby/ But when you-like if I buy a house, I buy the whole house. If it ends up being a certain square footage price, some of the space is more usable than others. You take the whole package. So. I understand the point you are making. McDonald/ If you have seen the property it actually is under the water. The north part of that alley is under water. It is down in the creek bed. Courtney/ Thanks. Kubby/ Do we need-if we want to continue to negotiate price do we need to continue the p.h. Franklin/ No, you don't. The price will come into play when you actually dispose the property and you will have to go through a p.h. process for that. So the price and the whole discussion of price and the disposition of the alley was something that the council requested information on before you made your decision about the vacation. _---0:.1 - - -- - 11 , I , ;;' ~ I " It 11' JI! 1\ " , i' II ,,, :1 il' i w r- ::! - L; I , i' I , r: I I I I J I, I I i I I I , ,I II I : .. ;j " i " .'.; 1 ' ,'i 'lll/llf'I'. - ----.:1---- ~--~ ;"...,,- ---- ....... --- - ~~ _~ -"'" ~_ T ....~ ,~ '.:-;-- . ,- -," . I ..' J .1..:.:. -.:. _' _. ., , ' , , ,..t I f'l I;' I" " ' -\,' I,' I, " r., ~ w,' ._ l,"'t , , : ';,' " _.,' ..... .'t....~, .~__.'. --;---,- o,~. ',' .. , ') , ..... ._-~-.- ~ '.., #3b page 2 Kubby / If we find the price totally unacceptable and there is no room for negotiation. I am not saying that that is the case but 1 am just saying it so I understand the process, Then we may choose in two weeks not to vacate because we are not going to sell it to anybody. Franklin! You can choose to do that, yeah. Related to the vacation you have a revised ordinance which reflects our discussion last night in that the conditions of the vacation have been changed to require the closing of the easterly curb cut at this time and then looking at no more than two curb cuts on the north side of Kirkwood when this site is redeveloped. Nov! Is there a date on that. Franklin! No. We don't know when that will occur. Nov! I was wondering if there was within ten years or any other specific- Franklin! No, we didn't put any other date in there. Courtney! Any other public discussion of this item. I close the p.h. '- \ ---.....-.~. i: i , I i I , I i i i i I i i Ii II il I. /' /I r: :1 - i' :11 :, " i" , \ I ! If, II' I' , , j" ~. I; ,; I, I 1 I I I !- i , \, ':~ 'III/f"". - --"'1:1---- " ~ - ~ ....... ---~--.,..--._~....... ..........-. ~-- r;;.a. .,-' -''V.... . ~ --. ~,-,-.--~ ....,. ~- I, ~-,' ~ 't-/' ,"7",' "I ": , .: ,:', ,".' '.'.' .,t f " .I....I~, 1-0,; ,,' , ,.' ',' : ., ',:, '. ':V I' . i" ~. , , ,r., ~~ '" ':', ~. ", - -', '. 1 Iowa City City Council Regular Council Meeting August 3, 1993 Page 8 d. Consider an ordinance amending the Zoning Ordinance by adopting Section 36-16.1, the Residential/Office (R/O) Zone and amending Section 36.58, Off.Street Parking Requirements, and Section 36-62, Sign Regulations, to include provisions for the R/O Zone. (Second consideration) Comment: At its June 3, 1993, meeting, bye vote of 6-0,the Plenning and Zoning Commission recommended approval of amandments to the Zoning Ordinance to Includa a Residential/Office (R/O) Zone and to amend the parking and sign regulations to provide requirements for this zone. The Commission's recommendation is inco~sistent with the staff recommendation included In statf memoranda dated April 15 and Ma V 20, 1993. Staff recommended that, rather than create a new zone, the existing Central Business Service (CB-2) Zone be amended. Comments regarding this item were received at the Council's July 6, 1993, public hearing. Action: hJ, I 'r1 MUd) , , jde viI e. Consider an ordinance amanding the Zoning Ordinanca by changing he use regulations for properties located on the north side of Jefferson Street batween Linn and Van Buren streets and properties located on the south slda of Jefferson Street betwaen Gilbert and Van Buren streets from CB.2 to R/O. (Second consideration) (REZ 92-0009) " Comment: At its June 3, 1993, meeting, by a vote of 6.0, the Planning and Zoning Commission recommended approval of an amendment to the Zoning Ordinanca by changing the use regulations for propertias located on the north side of Jefferson Street between Linn and Van Buren streets and properties located on tha south side of Jefferson Street between Gilbert and Van Buren streets from CB.2 to R/O. The Commls. slon's recommendation Is inconsistent with the staff recommendation Included In staff memoranda datad April 15 and May 20, 1993, and a staff report datad September 3, 1993. Staff recommended that, rather than applying a new zone to this area, the existing Central Buslnass Service (CB.21 Zone be amended. Comments regarding this Item were received at the Council's July 6, 1993, public hearing. Action: /n''f ht6 jda i/II ~ % ~~ h_._.,. _. ~t) ~ , , : , ;1 ! I Ii' Ii I' Ii I' ! :1 T i.' I: p J\ , , Ii Ii , " I.: I, r ~ I , : , (! II i " , I I:' , I; I I '!1 I ;1 ~"lIIif'". - , I \ , i " ! " " ~"" -~-. --.... ~ ~-r....-- ~ ,..... ..---~--~f".... - v-..--...... -t-1li""" ...- ~~ ---.. - . " . . ", ' '.~ '~t:1 '/~/' :';-=, .,~t ,',' -' ',' " " ,-" , " . , ':,_, "'~'. "';',-, ~ . ~,t ...:. '." r. .... / /, \ " 1 I '" . "'. -~-' ......~._--~~. #3d page! Courtney/ Moved by Ambr, seconded by Nov. Discussion. Kubby/! have a question that is either for Karin or for Marsha, And that is if in the future if we go forward with our Historic Preservation Plan and we have some land mark buildings or we have a section town, does that then become an overlay over anything including this new zone. Marsha Bormann!! believe that is what the intent is for the Historic Preservation, An overlay, Kubby/! am just thinking some of these houses may be looking for that. Franklin/The Landmark Ordinance will apply to specific properties, specific landmarks, and it will act as a kind of overlay. It would be addressing the preservation of the building as opposed to it's use. Courtney/ Any other discussion. Roll call- Ordinance passes second consideration. '- ........&!11..-1 J.- -~ - - .' . )II!'IIT\ i I i i , I, i , , , I: I , I,' I I, I I \ 1 , I I i II I , I , , r , I I i! i ! i' t Ii! i ',Ii: : r; . I Iii I~'. I t I , I II , " " I i 11 I , I' I J ~ : w,.r _ ---- ---.- -~.... "'f - - ~ _ ---- ~ _ "...",~~ n,.,~..... ._".... ~ , r' , !_ ";"{I""~-;-:".=I",f"/g", J ',.,': "...... "r I I , " ","" , ". ' :. . -. ','-:' ,,-"'. . Iowa City City Council Regular Council Maatlng August 3, 1993 Page 9 . 93- Zo~ f. Consider a resolution approving tha final plat of South Pointe Addition, a 30 acre, 130 lot residantial subdivision, located west of Sycamore Street end north of tha corporate limit. /SU893.000B/ (GO.day limitation period: August 3, 1993) q3- ZrD Comment: At its June 3, 1993, meeting, the Planning and Zoning Commission, by a vote of 6.0, recommended approval of tha final plat of South Pointe Addition, subject to approval of legal papars by the City Attorney's office, and approval of construction documents by the Public Works Department prior to City Council consideration of tha plat. Thesa documents are being reviewed by the appropriate staff and, to data, have not recaived staff approval. This racommendation is consistent with the staff recommendation included in the staff report dated June 3, 1993. At the applicant's request, this item has been deferred from the Council's July 6 and July 20, 1993, meatings. Action: IILc ~/1~Jb .' xbv ~~ mcp ::~ g. Consider a resolution approving the preliminary plat of Windsor Ridge Subdivision, Iowa City, Iowa. (SU893.0009) ; I , , ~ " , I' Iii 'I' I, r Ii I, " ii,' I' " I! , " 1;' I, " I . " I " I I II ,I " "~ 'f' Comment: At its July 15, 1993, meeting, the Planning and Zoning Commission, by a vote of 5-0, recommendad approval of the preliminary plat of Windsor Ridge Subdivision, a 176.9 acre, 234-lot single.family residential subdivision located north of American Legion Road and west of Taft Avenue, subject to a Grading and Erosion Control Plan and praliminary stormwater calculations being submitted to tha Public Works Department for review and approval prior to Council consideration of the preliminary plat, and subjact to certain requiraments being met for trail conatruction, landscaping and stormwater detention basins prior to City acceptance of land designated for public open spece. This recommenda. tion is 'consistent with the staff recommendation included in a report dated July 15, 1993. The preliminary stormwater calculations have been approved by the Public Works Department. The Grading and Erosion Control Plan has been submitted and is baing reviewed by the Public Works Department; approval Is anticipated prior to Council consideration of this item on August 3, 1993. Action: ,~/)1t ell )p" ~A) n~k~ ~~ :i , ' i" " ---,..- ~- -.--- - -~-..- - ~ "'l ~ .;'...... "-..' -'~""f-~(";.{ 'JJ:, ' ,':,',' '" ", : ,.~-~ "'V . '" ~' : -. ' -' , ',' ~ ~.I '- " ". . ;' '1 .!. #3f page I Courtney! Moved by McD, seconded by Nov, Discussion. Kubby! This was the subdivision that was the third one that we had approved the basement, the engineered basements with the sump pump going into the storm sewer and we were going to follow up in a year, weren't we, to see how they are going, Atkins! Yes, that was your instructions. Kubby!I am-especially after this year I am really hesitant to do more of these until we have monitored them and make sure that what we think is working and working in other communities is actually working in our area. Nov! Have we any information on those that were put in earlier. Atkins! For those that were put n earlier, I don't have any, 8o~ll\~"1\ II was actually talking to Carol Barker this morning and she said that they have had two houses put in with basements and both of them are dry. At least from her perspective it seems to be working. Nov! Well, all right. One success anyway. Courtney! Well, my sump pump drains into the storm water system and it has worked jost fine through the whole thing. So I can report that. And it is an old house. Kubby! We will wait until we have storm water clean up regulations and we are going to be putting all of this water into a system and we will then have to treat it. We will see how we feel in five years about all of this. Courtney! Clean cold water comes out of my sum pump. Nov! We have also had some occasions for storm water mall holes have risen. We need to think hard about how much has backed up into storm water. Courtney! I don't know what the big mystery on these sump pumps. They are all over town. They have been for-how many years, where is Balmer when we need him, have sum pumps been invented. Okay. Any other discussion on this item. Roll call- (yes) , " I II Ii 1\, :1 '!' I Ii I /l Ii :1 d I i,1 i/ I; " I 'I , !!. j I I I I , II l :1 - ,"....jiiijr"ii('p'. - ~"" ~, """'-.... ';'_." --'--.;'I"" ,,, . , -- ! '~-I f", ,-, 'f"7't ..,: " '" ,.', : ~/~':' "f',:' 'C'.t' ~~" " ' ".'.', ,.', ' . ~. -. . . / . ' -" " :L. .. "-.-..-._-~-- ---.-....-.- #3g page I Courtneyl Moved by Ambr, seconded by McD. Discussion. Kubbyl We had talked a little bit last night. I had had a concern and asked the developer if he had been talking with the person living south of American Legion Road about headlights coming in and I just wanted to clarify about what the agreement is between the developers and that property owner to kind of help mitigate the headlights coming into their land, Lowell Swartz! Of Windsor Ridge. We had a discussion today with Brian and Annette at their farm and the-what we plan to do now is to let them design some sort of tree barrier between the entry to our subdivision and their house, I think this is going to involve a few trees. Kubbyl So they are going to design it and give you the design and you will negotiate from there. Swartz! That is correct. Kubbyl Greal. I appreciate you contacting them, Thanks. Courtneyl Any other discussion. Roll call- (yes) The resolution is adopted. , ': i'l " ____J.J.___________ - ~ -:: -II , I' i " I I , I ' , , , ~ t I I; ~i 1: \ ':! II Iii I II! 'I I " iF :i , ~ I " i ", " , ' ;1-. :1 oj' I; ~ I Ii, ~ J I " ! .'" \ i. "........""IIIl",,~--- -'1 --- --.-- ~ ..-'...... ~. ... -- -- -.-.... '. ....~-- ~ ....- ,. _: ~ '~,~/'-,- ~~"I.' > :"~l'" :; ,'t. ,:'.' "", " ., ,,',' " ,.":. . T. V ., ... ,.:, ' ~ . .- " '~\ '1.'-; '. . - , . " " Iowa City City Council Regular Council Meeting August 3, 1993 Page 1 0 'i3.z'11 h. Consider a resolution approving the preliminary plat of Wild Prairie Estates, Parts One and Two, an 18.78 acre, 53-lot residential subdivi- sion located north of Rohret Road. (SUB93-0013) , I I Ii Comment: At its July 15, 1993, meeting, by a vote of 5-0, the Planning and Zoning Commission recommended epproval of the preliminary plat of Wild Prairie Estates, Parts One end Two, subject to submission and approval of preliminary stormwater computations by the Public Works Department prior to Council consideration of plet. The storm water computations have been submitted to the Public Works Department end are being reviewed. The Commission's recommenda- tion Is consistent with the staff recommendation contained in the staff report dated July 15, 1993. Action: ,k/;/7Jl cf1 i: !, ~ ill , Ii I 1\ I' " " " II' ii II' " I;, I! " I I,' I, " , I 1 " ! I i I I I Ii I: 'i~- Z/l. I. 13(d ~ ,~~ Consider a resolution extending the expiration date for the approved preliminary plat of Whispering Meadows Subdivision, Parts One and Two. (S-90181 Action: Comment: At its July 15, 1993, meeting, the Planning and Zoning Commission recommended approval, by a vote of 5-0, of a request to extend the expiration date for the preliminary plat of Whispering Meadows, Parts One and Two, to November 3, 1993. The Commis- sion's recommendation Is consistent with that of the staff. rl"fW j. .4nd~ Consider a recommendation of the Planning and Zoning commifi:th~ the Council forward a comment to the Johnson County Board of Supervisors recommending that CZ-9325, a request to rezone two 1.99 acre tracts of land from A 1, Rural, to RS, Suburban Residential, be denied. (CZ.9325) Comment: At Its July 15, 1993, meeting, by a vote of 5-0, the Planning and Zoning Commission recommended that the City Cou~cil forward a comment to the Johnson County Board of Supervisors recommending denial of the requested rezoning, due to the proposal's Inconsistency with the mutually agreed upon Fringe Area Policy. The Commission's recommendation Is consistent with the staff memoran. dum dated June 17, 1993. Action: Jn~/ fl~ ~PJ ~~ db dfi ~~ il \ \\ i .,! ""'Ift"",y ........ .---..----""----....-, ~--~..-.'-.......------.-~. ...---- - f'" - , , ' " ,.' ',-' - ~-" ''';'1' ' , ': :~Jj~.J=I:.~.,:,~_"~-t~<:, -: " ',: , ' .,... .' . ~ , .I \1 j, , '- . -- #3j page I Courtneyl Moved by Ambr, seconded by Nov. Discussion. Kubbyl When we re-do the Fringe Area Agreement, will there-will our recommendations have any more weight she asks naively. Franklin/) respond laughingly. ) don't know. It is a policy guide. The idea of going through this whole exercise is to come closer. That is the city coming closer to the county and the county to the city in terms of agreeing on what the appropriate land uses are in the fringe. That is th~ effort. Kubbyl Thank you. Franklin! Your welcome. McDI Part of, Karen, always depends, too, on just the relationship with the Board at that particular time, Kubbyl You mean between the city council and the board. McDI And that changes. Between councils and boards. Kubbyl Maybe if we meet twice a year like we are going to it will be different. McDI We have done that in the past and sometimes that has helped and sometimes it hasn't. Maybe if there is a little more agreement with the new policy that is being reviewed that maybe with the particular board that adopts that policy and the particular council that adopts that policy, ) would certainly think it would be more weight given to the recommendations that are sent forward. But we always have to remem~r thot the fma1-that is their jurisdiction. It is just something that we have to continually work on is what it comes down to. Courtneyl Any other discussion. All in favor (ayes). Opposed, I : , i i I , ii I,! \ I ! " ,I 11' r I, I I;. " I' .::, , ;, I ( '. "f I i " I" i I I I , i I, I ,', :1 __.aII.1. "- - -'. ~"a"" 'lIIJIf"'''. .....-~.....,-~ W\-- QiJ;- Ift-' 1-'...-- -- ~.. .........------ r---'Wf"'CIII.r_. ...~-;-..,....'-.~----------- ~..... 1 IJ,. ;--:(1..'. ,~,'" 7" ,', ,~:t,. -' ',,":" ,',,'" 1 t", ~. c' V . :' _~T. _ _. _~', ,...~ . \ . ;' , \, .. .k_hu. ~ Iowa City City Council Ragular Council Maating August 3, 1993 Paga 11 ITEM NO.4. PUBLIC DISCUSSION. H.b ~) ! I : , I !; ~ 1, Iii II ,! 'I 'I i II' .. , If (' , '.;\ I: , " " Ii' 'I " :1 " !) I ; I , , 'I I i II ii, ITEM NO.5. PUBLIC HEARING RELATIVE TO TWO APPLICATIONS FOR TWENTY (20) UNITS OF PUBLIC HOUSING NEW CONSTRUCTION. Commant: Paragraph 403A.28 State Code of Iowa requires this Public Hearing prior to undartaking these housing projects. The Iowa City Housing Authority proposes to construct and operate two projects of twenty dwelling units each, pursuant to the United States Housing Act of 1937 as amended. The units will range in size from three and four bedrooms. Possible locations and estimated costs will be discuss ad at said hearing. Action: ..bI/.1 #f~ ITEM NO.6. PUBLIC HEARING FOR AUGUST 3. 1993, RELATIVE TO AN APPLICATION FOR TWENTY.FIVE (25) SECTION 8 CERTIFICATES AND TWENTY.FIVE (25) SECTION 8 VOUCHERS. Commant: Paragraph 403A.28 State Code of Iowa requires this public hearing prior to undartaklng these housing projects. The Iowa City Housing Authority proposes to Increase the number of rental asslstances in the Certificate and Voucher programs of twenty.five units each, pursuant to the United States Housing Act of 1937 as amended. The units will renge in size from one to three bedrooms. Possible locations and estimated costs will be discussed at this hearing. Action: t\q HW /1"AU_.P - :i .al! - ----Jr. - ~.....--- ~~ .,.., ""'11'II( _,~.. IL..-.L --,_ -- - -- .'........-... --- ~-~ -, ....... ~ ... ..~-~ ... ,. . .J-........, I '_', _ - -r_,-L.' -'.., ' .,' ': to' I t'i" '::'1'. "k:t.', :~i:' ~ ~-'-' .: ,_' . __ . _ ',U, _. ': '," :." I.,.. ". : #4 page I Courtney! Public discussion. Mark Bean! 2 Dunnigan Court, Iowa City and I don't think it was very long ago 1 was standing here again. 1 was just working with some figures today. We got the sewage out again on July 5. That was the third time within a week that sewage entered our basement. 1 would just like to present you folks with some facts and figures while you are considering re-doing the sewer, wbat problems my family and I are up against. McD! Excuse me, Mark, what is your address again. Bean! 2 Dunnigan Court. In the past 38 months since I have been keeping track we have been without half of or house II of those months. And that constitutes about 30% of the time. We have paid our taxes in full. We didn't get a 30% discount on that. We paid our water and sewer bill on time. We didn't get a 30% discount on that. I realize at this time there is a temporary solution to connect part of that line to another storm line. I hope that helps, Tbat is all I can wish on that. What I hope it doesn't do is cause this council to delay further action in doing the project that has been presented twice before. I know that I am not the only person affected by this and I know especially with the recent floods their are a lot of people that are in a lot worse shape than I am right now. The only problem that I have is that six times in the past three years and three times in one week around July 5 we have lost half of the use of our home. This is where the flood victims and my family are a little bit different. I don't think anyone should be subjected to the inconvenience of this that my family and our neighborhood has been subjected to. The sanitary lines backing up into our basement and to keep that from happening being pumped into the storm sewers. We are tired of using our vacation time and our own personal time to take care of the problem. We have been taking our own time to come down here to talk to people, We haven't had anybody say well we can come down there in the evening if it is convenient. It has been at our own time. Taking time off of work to come down and talk to people. We are suppose to be #1 on the hit parade down at pollution control. When hr.avy rains come they are suppose to be bringing a pump out right away. Since July 5, finally, we have had that pump as our own personal lawn ornament, I guess. But until that time we had to call to get that pump there. I ....-- - .. ~ ~"11""".----_~ ...' ~ 1 \ II I, f II, " !' I: I; I' 1'1 - :' ~. ' I :i !: '.1 ! [I I' I~ II I , I I , I " I , ., , II I; ;i .' ~". - ""I'l----- ~.....~,,-r.....------ ............-.... -----f"... ~~ - ... _.r, ....-...., \ l_ "tl' ,r, ,'., " ' ,I~' " ~ -:." : ," .: ' "~ . _, . ~ ''-,'. ..' . I . . #4 page 2 have been more then happy to keep putting gas into that pump to keep it running, If it runs out and somebody brings out gas that is fine, I will pul it in. I am tired of the Superintendent of Pollution Control, the last time it happened, coming to my house wanting to inspect the damage and the first thing he said is are you sure it is not coming out of your sump pump. I have been through this too many times to listen to that. Sorry to say that 1 lost my temper that night. He didn't get away for about 45 minutes. Sunday it ran out of gas. Water started coming up in the manhole again so I called for more gas. The man that answered the phone said all right. I got a call two minutes later from the employee that asked is it an emergency, is it surcharging, I was just getting ready to eat lunch, can it wait. I said no it can't wait. I need ten or fifteen gallons of gas and get it out here now. And he arrived (told him just leave it here 1 will fill it. He apologized a little bit but thal upset me. I don't think that I have to call. Nobody else came out all weekend. I kept filling the pumps. That is fine. That is going to keep it running. I shouldn't be the one to have to check it all the time, though. I think the employees form the city should be doing that and don't get me wrong. I have been real fortunate that most of the employees down at Pollution Control, those that I have dealt with here, have tried to be helpful. Most of them have been understanding bringing out gas and I know that they are busy and inundated with work and everything else but I am just sick and tired of the problem and I hope that something gets worked out soon. Like I said, 11 months out the past 38, which is 38% of he time, we haven't used half of our house and I don't think that is fair to anybody. That is aliI care to say. Kubby/ Steve, because we have pumps in various areas now, is there a route on a regular basis that our employees go around and check out. Atkins/ No. It is done in response to a request. When we have an emergency, we dispatch a crew, we put a pump out, it gets on a schedule, we try to stay up with them as best as we can. Of course, the last few weeks it is almost impossible to malntain any kind of schedule. Kubby/ln terms of responding to any kind of claim that Mark is given. We kind of know what the circumstance is. 11 seems like we can act swiftly. ----~ -.--- - - I I I i ! : , , , (, II :: - It I' 1,\,' I! 1/.,' If .' !'i : i: " , ., 'I I' I I' (; , " " :i j I If n I; ,i , ~""""'''''IIIl''',. >.! ..... '- "'1 ---"" -....-- ~ ",-'...." ---. ......'- - ~ - -f' - ....~ ... - -. -.............--.....-.--- i :.',' rr::. 'j,:, " ':9' ,h' . . ":" " ~ '. -. ,"--' . -. " ~- .. - , ..~' -,-- , \ , 1 #4 page 3 Atkins! I signed his this afternoon. Courtney! Just to fill in some of the missing blanks on this. This is the project that we have deferred twice because we went out for bids and it has come in over $300,000 above the engineer's estimate. I know that you don't care about that Mark but it is something-well, I understand you c are a lot more about what is happening in your home than you do the fact that we are getting too high of estimates and 1 certainly would too if I was in your position. But that is why it hasn't been fixed yet. Just for the public's knowledge. We have gotten two bids that were extremely high and it has been council's decision in each of those cases to reject those bids and go back out to try to get a lower bid. We have had a single bidder in each case. AliI can say is we do need to have him first on the hit parade as he says. I think that Rick also has another plan in mind for you. Atkins! YeS he does. I heard of it this afternoon. I don't know the details yet. Courtney! It should do a lot more good than bringing a pump out. Bean. Like I said, I hope it helps in the short term but I also hope that the council doesn't look at that as a final solution. Courtney! The project will continue to be bid until we get a decent bid on the thing and the projects get done. As you said, you are not the only one, Bean! I guess the only other question that I ask is there a chance the claim process can be quickened in those cases where it is over and over and over again. The same problem. Atkins! I signed it this afternoon. We do them as fast as we legally can. That is aliI can tell you Mark. I did sign it this afternoon. Kubby!1t is getting exponentially faster. First it was six months, then it was three months, now it is one month. That is still, for a repeat situation, when we know. We don't have to ask as many questions. Courtney! Hopefully we won't have to test it again. I know it is hard to believe. Any other items for public discussion- '.. - , ' , , Ii I t i Iii , I ! I ! I i l 1,,1 I 1': I ,i: I . ," , j; , I' .\', i ij , I '1 1\ i I II I' I :i --- ....-- ~ ..-'......- ~ ....- -........ - ~f"'" "'-:-0'- - .... I. .,.' .. ' ~~-/~>r:-:-'--'=-' "'"10 ~t'"""'~- -' '..' """, . ,. . f '- -=r.:: :1 , .' . ~ . i. ~. _. '- .~ ' 'I' 'h . . ~' . . ' '.- ." ' ! #5 page 1 Courtney/ Open the p.h, Any discussion on this item, Nov/ We are suppose to hear about estimated locations or estimated cosl~ or something like that. Ron Henderson/As is the occasion for Iowa City, our cost factors have gone up I believe. We have indicated in a memo the actual cost factors for a three bedroom are up over $83,000 and for a four bedroom are over $98,000 now, We just-1 might mention just as an aside, our acquisitior. project that wee just are finishing. We secured some offers on the last two units. So, if they pass through then they will be okay. If you remember that acquisition project came in at $1.6 million for twenty units. We are estimating this at $1.7 million for one of the twenty. If we get two then we get double that amount. We are hoping for something less than the 220 but we will take what HUD will give us. Location, again, will be some possible in filling on new construction. Some in fi\1lots if they are available to us. Other wise it will be in some of the new additions that are on the periphery of town where there are some economical purchase of property , We don't plan on having contiguous lots but you know maybe like every other one at worse scenario. And we would prefer to have them scattered. Kubby/ If it works out that you have a grouping of homes, will you have to go through the same process as a regular developer, through the P/Z if that is necessary . Henderson! We don't plan on going that far in the development. What we plan on hopefu\1y doing is piggy backing on some of the previously platted developments that have property for sale that we can move in under their restrictive covenants to build homes, We don't plan on going out and developing infrastructure and the rest of it. Nov/ You would have to go through the usual building permit process but you wouldn't have to go through the P/Z. Henderson/ Right! We\1, I doubt we would go through anything that would be required other than someone just buying a lot and building a house. We don't intend to, again, develop a large segment of property other than either through in fi\1 or previously platted development. It just is not economically feasible with what HUD a\1ows as far as developing infrastructure and the rest of it for us. '" _L ~ ...,.. .... \ . . : L 1 II' , I I' I " " I: I" Ii, I' 1\' " " t I: r,' ,,1 r " ~ I II I 1'1 \ I i I' ,J ,I , , :\ ~"'IIf",.. - --'1--' -9\-- ~ ..-.....,.- '"-. ...- --- - ~~ ~ -;-_. ,.. -.. I.....~ ...., \ , . . . . , :-: ,FI ,'rt ,''1, +, Ft" ','.:' ", ," -, -:. '-",' ~ . . , , ' -,",' / if ., j #5 page 2 Kubby! Since this is being built with public money will there be any requests for proposals in terms of the building of the structures, Henderson! Unfortunately HUD has real severe procurement procedures to follow. Plus they have material requirements. Not only will the project have to be bid out but the bid documents themselves have to be approved by HUD and then the acceptances are conditioned by HUD under supplying their material standards, quality standards and so forth and the design. So even- I would say that HUD is pretty much watches over the whole project. It is just not one where they give us money and tell us to go out and build houses. They require us to build them to standards. About the only thing we will have is like maybe the sod kinds of things. Because HUD has a definition of a simple home and it varies form day to day exactly what simple means to them. Like porches or car ports are generally out. But they do allow you certain things to do with the facade so it just is not a very flat one. But we will probably have houses that wouldn't be at the level like at Sycamore View. They would have to fit in with what the surrounding homes are so - Courtney! Any other public discussion of this item. I close the p,h. , ,. I :1 , i',' ,J ,~ --- - 1111111_"' - I, Iii I :i 'II II , iF 1'1 0\ fj' - i,: II:' ' i: , '~ i " { " I, \ ! ,I I, \i iI -.........-'IIIIIIIIf""................ --~" .~--- ~-~7'''iJr'r'- -~ -. ....---..._.~-~... -"""'-"""'!'V'" ..----- ~:----".---- .. ,--.. ~ ----...---- --~ I ~. - . l_~: n Jl, :,\1". q . ,,' ,~' .:' ':" ,_, _ . _ r" .. Iowa City City Council Ragular Council Meeting August 3. 1993 Page 12 ITEM NO.7- PUBLIC HEARING ON THE ISSUANCE OF $700.000 GENERAL OBLIGATION BONDS TO FINANCE THE COSTS OF RECONSTRUCTING AND IMPROVING THE ROBERT A. LEE COMMUNITY RECREATION CENTER INCLUDING REROOFING AND REPLACEMENT OF FLOORING. Commant: This public hearing is being held to receive public comment for or against the Issuance of bonds. Action: Yl~ &1W QHt?MiJ..,f- ITEM NO.8. CONSIDER A RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDI- 9~ - 2./5 TIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $700.000 GENERAL OBLIGATION BONDS TO PAY COSTS OF RECONSTRUCTING AND IMPROVING THE ROBERT A. LEE COMMUNITY RECREATION CENTER INCLUDING REROOFING AND REPLACEMENT OF FLOORING. ITEM NO.9. 113- z'11 Comment: This resolution allows the City to be reimbursed for the costs of these projacts and approves proceeding with the bond issue. The actual selling of the bonds will not occur until later this calendar year. Action: j~t!:[)/;hu6 Jev~ ~~~ Cor~SIDERARESOLUTIONAWARDING CONTRACT AND AUTHORIZINGTHE MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE REMOVAL AND REPLACEMENT OF THE ROOF AND INSULATION ON THE ROBERT A. LEE COMMUN,ITY RECREATION CENTER. Comment: This project includes the removal and replacement of approximate- ly 33.500 square feet of roofing and insulation on the Robert A. Lee Community Recreation Center. A public hearing on the project was conducted June 22. 1993. and the bid opening was held July 13, 1993. It will be financed with general obligation bonds. The engineer's 'estimate Is $311,300, Including asbestos abatement and the installation of permanent ladders. Staff recommends awarding the project to T & K Roofing Co., who submitted the lowest bid in the amount of $336,300. Three bids were received as follows: Maintenance Associates (Marlon) . . , . . . . . . . . . . . . , .. $390,600 Jim Giese Roofing (Dubuque) . . , . . , , , . . . . . . . , . . . .. $380,189 T & K Roofing Co. (Ely) . .. .. .. .. .. .. .. . .. . .. .... $336,300 Action: ' /J;~/ nMJidt.J , Ju.J~ ~% lk~ ,\'" -~.- -- . &1. , , : ! : ~ 1 II , II , , il: I: Ii I ,. " I: , , I;: I, " , i; I' I I I I I' ,I I, '.. ':i , I , ," ','I / ---~ ,;'...."'- .... .....- -~-- - ~.. ...~- '" -~. I T .....r~ \ . , ," ... n : r" i tj' ft' .. -': ':" " .:' _.'. - , ,.,...~ . " , 1 , #8 page I Courtney! Moved by McD, seconded by Ambr, Discussion. Kubby! Steve, will you remind me what the other half of the moneys is going to be used for. Atkins! It is not committed yet. What we do is we have you authorize a bonding authority up to a certain amount of money. Under the law we are allowed to go up to $700,000. That does not mean we will go out a sell $700,000. When the time comes it will come back to you for your final approval when we go through the process. The bonding authority we arc thinking about right now is strictly for the roof repair. However, having this authority available to us particularly if we have some emergency improvements that might be necessary that we wish \0 bond for following the flood it just builds in some flexibility. It is really an authorization to proceed. You still have the final authority on what we choose to issue. Nov! Steve, before we get to the point of doing the floor I want some information about the cost of removing tiles vs. just covering them up. Atkins! For flooring. Certainly. Nov! For flooring. We talked about this once rather vaguely and before you get to the point of actually bidding I think we need some more research. Kubby! We are already looking at the next item of awarding the contract so the specifications have already been- Nov! No, I think that is just the roof, Atkins! That is just the roof, Karen. We do have a flooring program we had in the budget if you will recall. I think that is what you are referring to. Nov! That is what I am referring to. I think the bond said replacement of flooring also. So that is what made me think about it. Courtney! In the comment section just for my information hen It says later this calendar year. Would that be later this FY. Could it.;ould slip into '94 Calendar year. It may or may not. Atkins! Good point. Yucuis! If it doesn't happen this calendar year it could extend into the next calendar year. That does not limit you to this calendar year. Courtney! I knew the resolution didn't say that. I just wanted to clarify that. Somebody might ask later. It could be the whole fiscal year. ~1.11... -- , , , i: I Ii' \ ~I i II, I, ! 'i i :.' i' ( " , ,I, i I I , , I I." I ---;;--~...... ~ --r - .,.:, .......... ----............. ...-- - -- --'Jf'" -.... - .. - - ~~.~--~ .,... . '\ I' ," t-/ "t'-, t' f " "l ' , ,. ' ~ ' , '. 'I, ., ' -',.' ,'. ", "...:;" ,-:-. '. "-,' ',. ' ,t. ' , , , ' / I~'\ ," l "'''-.:.::~.._- - ------- ~-, #8 page 2 Yucuis! yes it could. Courtney! Any other discussion. Roll call- The resolution is adopted. . ---'-. I i I , I I I i I ,I" i,' Iii I I III i, 'I. " I~ 'I - 'I I, 1':, I[ '~, :;;, , , I.., , I,~ I ';....,;.' , I ,",' , ,:1 j, 1/ j ,,' r I , , 'I,',' , ' '/- , I ~ ,-; , I , \! " " /' " -.. ~..". . . ...._,.,. ,,--,.. :--..- I ii \'; ii' I I' I Ii ...... ~". - - '1 -'j ......-- " " ',' ',', ' (,~, c/:", ~~,. ': t:{ ':~' : ' : '.' I ,I, I.. ..... .: . _', _. .' '. . ~~ w '. / 1/\- ;' J, ... .'\' <:~:::::-=-----, ........----- ~~ -.. ----.--- 119 page 1 Courtney! Moved by Ambr, seconded by Nov. Discussion. Ambr! Were there any bids from Iowa City and Coralville bidders. Atkins! These are it. Just these three. Courtney! Roll call- (yes) I I i, , , , " il I \, I I II !I II I F oi !t ;1 " \ " ','I : \ \ '-~ I ~ I . / ': " I " ., 'I I I " ..( I """""".', i, \:1 ,',:' " '""""-""11II"'" ii, 1 - ---...., --,... ~-... ~ ..-.f ..... -- .--~ ....,..-._--......- -f" .. ....~ ... _r ,~~- \ ( " -.' - " - -- '-t ',' .' '" ,__ r, . . ~ ' . ~, >"t I ..t' ~'.~1.", :'~,' " ,: - ..,1- ,i, ..- . -. , , / , " '1 I, :~' . .--. ----.-----. Iowa City City Council Regular Council Meeting August 3, 1993 Page 13 ITEM NO. 10. ANNOUNCEMENT OF VACANCIES a. Previously Announced Vacancies (1) Committee on Community Needs. One vacency for an unexpired term ending April 1. 1995. (Bruno Pigott's term) This appoint- ment will be made at the August 31, 1993, meeting of the City Council. ITEM NO. 11 . CITY COUNCIL INFORMATION. b./// (irA) ITEM NO. 12. REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY. '. ..__.-....,.".,~,~.....,,',..... a. City Manager. _bD~) b. City Attorney. -0- - lI'~ .- - - i I I I ! , , I II I ,I 0 Ii) Ii - If " I;' " '1 ' Ii _ ~ i! " 'I :1 I i,;, 1', /,1 , \ ' " I! II I I! .; I , , ,", ," :1 , I , ":"......,...."lIIIIIt"'"".. --- .-"1~- ......--~..-,.....T----~.---~ I,. ;", 'cl"" ~.:..., L/' , ,I~"o ,. ,,' , ~,~.""~ .,:' ,.: '..:...;1. . t_: ,', '~r _ '.' , "1 '-'- -, #11 page I Courtney/ City Council Information. Kubby/I just had one thing. Someone called me saying their water service is going to be turned off and that they got-well, they supposedly got a door hanger on their door. They didn't see it and that there was a $15 charge to hang the door hanger saying your past due and we are going to turn your water off on this date in the near future and it had the date on the door hanger. And her concern that it seemed that a phone call attempt before a door hanger might be cheaper and that $15 seemed like a lot of money for a door hanger. You are shaking your head, John, what does that mean. McD/1 don't think that is true. I will let the city manager. I have seen those. I have heard about those from people. In fact years ago I think I might have got one. Kubby/ You are saying that you don't think there is a $15 charge. McD/ There is a charge if they have to come out. But as far as that particular notice that gives you a certain amount of time to respond, there is not a $15 charge. There never use to be. I don't think that has changed. Kubby/ For hanging, for putting the notice on your door you are saying there is no charge. McD/ No. Not $15. Kubby/ Maybe I misunderstood this person. Atkins/If you can get the address I will check it for you specifically. or name. Either one. Okay. Nov/ It may be a charge to reconnect if they actually turn it off. McD/lf they have to come out. There is an extra charge involved and I can remember seeing-someone brought one to me one time and I can remember. Kubby/ It was her impression that the charge was not so much for tUOliu;; 0n but it was for the staff time to put the door hanger on. That was what she objected to.. McD/ That is not true. Atkins/I will get the specifics for you. Kubby/ Thank you. That is it. Pigott/I just had one thing. I would like to congratulate my fellow city councilor Bill 'Ambr for years of service to Iowa City and wish him well and sorry to see him go and hope to get to know him a little better in the time remaining on city council. Nov/ We will all congratulate Bill on his term. Okay. , , , " \.: 1~1Id' --.--.. '_4. .tl' I i: ~ , \ II: Ii , i: 'I '; !I: " :: " I" I'j 'i Ii .. " ,", ! i,; :1 J: 'I , , I I; <,I it I i ,I t I Ii Ii I: ii "........ ""11II""-------- '--'1 ----.-... ;' _... ~ ~........... ----- ( . , '~-f'; ~~, ,Ll C.:"" ':. " "," "" I I'" -:t ' 'v "" , ,:: "~ .... - '. '~" . .' .. ,.- / '1 " , #11 page 2 1 had notices from Marsha K1ingamon about flood clean up meetings and I would like to tell per'lle that there will be another meeting tomorrow night at & o'clock. This is Wednesday, August 4, at the Transit Facility, If anyone has any problems with what to do about clean up, where to get rid of sand bags, there will be answers at that meeting. Also I went to visit the ethanol bus this afternoon. It is a work of art painted to look like an ear of corn. It is also an interesting experiment in energy conservation because if runs on 100% ethanol. There is absolutely no gas used in that bus. It is being tried in the City of Peoria, Illinois. It is being monitored carefully by the Department of Energy, both state and federal. Illinois has a Department of Energy also. And they are checking for cost efficiency, mileage per gallon, how long the engine takes to wear out, etc. and we can benefit from their experiment if it works. It is very interesting. Kubbyl Naomi, do you know if they are looking at the energy it takes to make ethanol, too. Novl No. This is the Transit Department. They wouldn't have looked at that. They also would not have gone into the possible water pollution due to the chemicals used to grow the corn. All of these things have to be thought about. Their experiment is not including that. The costs at this point are not equivalent. But they feel that some day maybe they could be. Also they had a car there. An ordinary car off the production line that can use up to 85 % ethanol. And that was interesting because the car has a little computer inside and it judges all by itself how much ethanol percentage is in the tanIe So if you happen to pull up to a gas station that doesn't have the 85% ethanol, most of them do not, and you fill it up with something else for a while it will still run and the computer will tell you how much percentage of ethanol is available. It will not run on a 100% but it can go up to 85 and the State of Iowa has bought several of those. Progress on energy conservation. Also because there had been rumors flying in both directions, will I or will I not run for council in November. I am going to dispel the rumors. Yes, I plan to be on the ballot in November, McDI You are. Novl Yes, John. Courtneyl I thought I was going to get - .. 1 , I ( I i! ;,1 Ii !' , I , II I l!, I I , I!, : i " I I ,\ , , .. l " I ..' 1 , t !,' I !~ I I "! ; , H I I I I II II, , :,' , [i , , r'- ...," - I j I i ,; , L! ,', ~~-; -~...~ :,.,_--- ------ .~-.-.. ----" --- -':.- -""I"'" ~~~---- ~, ~.,. ~.' ~ - .... -. ..- --- - - ~.. ...-. { - .. . ",-.;;;;' - ' . t"" :" .' ',' ., , '~I ~,J ' t 'f~' " , ~ ' '-' . . "t' r . ~ " ',V . . , .~ " " .4 ,...,-, _ ,. ,....-. .__ _; .' , Hl1 page 3 , / <.\ / l ""'- .... ,'. ' --~ ~- -: :::.:-:.:..__.---~ " CHANGE TAPE TO REEL 93-71 SIDE 2 Courtneyl Anything else. McDI Maybe Steve is going to talk about this. The only thing I was thinking that maybe we had a brief discussion and I even got another question today from someone. We talked briefly aboutlandfiU fees and stuff and things. Would you mind just quickly reviewing what we talked about last night as to what our policy is going to be in that area. I! \ ~ Ii .11 ,j I" !I ,j, II [- II J I; t. " . : I' ~ - ';;j ;,.. I~j u- Iii d ... I , ,I d i ' I' '" ." l~ " ii .,....,.,... ""11II"". - '-'1~-- -....--~..-,....., ~ ~. .....~~--r---~ - .. -.. ~-.....-,.....------ I " . , :~"~',n, fl. Jj~rl'" , ' ',' , ',';" ,_ ,_,', 1 J~, '\... , . , . . Ul2a page 1 Atkinsl There are two issues that I wanted to bring to your attention tonight. One of which was that. The City of Iowa City residential refuse customer. That is the person that pays the monthly fee for residential pick up of their waste in effect need not worry about specialized charges for removal of the debris associated with any kind of clean up they might go through. They have already paid for it. The state has indicated they will waive the tax on any flood damaged materials taken to the landfill. That amounts to abut 10-12%. We will extend that to any person coming to the landfill to dispose of flood damaged goods that they ask for us to get rid of them. We will work with the private haulers also in order to extend that same policy to them. I do not have a time frame for you because the state did not indicate how long they were willing to go along with this waiver. And that it could be some time before folks really do finish a lot of their clean up. I am expecting a lot of folks are going to spend the remaining warm weather just cleaning their house out and letting it dry out and a lot of the reconstruction won't occur until this winter. And I don't have an answer for you on that. So we just kind of have to wait right now. Second item was as most of you know we had a street sweeper drop in a hole in a street the other day and the employee was fine and no real damage to the equipment that I know of but it did bring to mind something that we have to be very cautious about. Rick will be up at the microphone later on on another matter, We will begin opening streets that were closed by flood waters and it may appear that the street is open and ready to travel. However we are going to do some engineering work just to make sure that the kind of situation that happened by the animal shelter doesn't happen on some of our other roads. For example, Rick informed me tonight, we are cleaning up Rocky Shore but we have found a spot that has been washed out that could potentially cause the same kind of problem that we experienced down by the animal shelter. So, we are telling folks be patient we us. The road may look like it is clear and ready to go but until we get all the gunk off and the water out of the way we can't really do the engineering analysis to make sure that the road is safe. That still doesn't mean that there isn't an element of risk. Particularly those roads along the river. I think of Dubuque Street and Rocky - .1l::J.1L ' - - " - '\ : . ,: ~ 1 II , II - iI, r " ,I ',I' !~ I Ii :1 " :1 ,: , II " ,I :, ( " I ! i ii " I i , ~ ~ . !,) " " ~'r..... - '"'-----...--:-.-~....~fIt~'....'----~---........-..--..------f"... ....""'I"I-~ .,.-_.~-.-. / \ .....~~.....- .. 1:', -vr n 't{ f~ ,', , < I .,'.," .'.. -. - .." \ ,,.._., ,\ ,---- / , " /.' '1 {. . ._-.::,~--. ~---'--- '- #12a page 2 Shore in particular. So just bear with us. We want to make sure they are safe before we let traffic back on, Kubby! Water is washing to soil underneath the concrete out so that the concrete isn't resting on anything solid and a heavy thing goes on it and it kerplunks down. Atkins! That is correct. In the best engineering terms, that is exactly what I have been told. A heavy thing will poke a hole in it and that is how it was explained to me. Nov!1l is particular easy because there are cracks in the concrete already. Atkins! There is cracks and water can get into it. We don't know it. And you don't know it until you drive over it and fall into it. Kubby! So we are keeping them closed until we do the engineering. Atkins! Yes. Rick wants to do that. There is no guarantee. I just think it is a precaution that we have to take, Nov! There are no barriers or road closed signs at Rocky Shore Drive and River Street. Atkins! Then I suspect if it isn't blocked off a portion of it is safe for travel. Nov! However, if you come from Park Road there is a road closed sign, So you are getting two messages out here. Atkins! We will correct that. Courtney! Thank you. ....... - I~- . --.-. .- I'; , , , ;1 I" I': Ii i ,I 1 i! l. I I ! II' , I: I' r, I I': II' n " , 'I <I I I II ! ',",! \.- ",." t...' :i "f/If"'. .,... - '1-~~ ---.......Q&, ..-'....",- '.' ,fl,: 'n t~( "---i=r-, ..,.- '-"'T,~,'''-'-:-",-,-:,--~-:,: : _~,:r. ''':' '. 1,- .... " i Iowa City City Council Regular Council Meeting August 3, 1993 Page 14 ITEM NO. 13 . CONSIDERARESOLUTlONAWARDINGCONTRACTANDAUTHORIZINGTHE '13 ~ 2.15 MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE 1993 ASPHALT RESUFACING PROJECT. Comment: The bid opening for this project was held July 27, 1993, and the fOllowing bid was received: L.L. Pelling Co. Iowa City, Iowa $813,211.50 .' Engineer's Estimate $845,760.50 Public Works and Engineering recommends the contract be awarded to L.L. Pelling CO. of Iowa City. See memo for list of City streets included In this project. Action: Jlt :~/ Am-b k) ~ 7JtC!2~~ j ITEM NO. 14. CONSIDERARESOLUTIONAWARDINGCONTRACT AND AUTHORIZING THE I <13- 2.11.. MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN IOWA DEPART. MENT OF TRANSPORTATION PRECONSTRUCTION AGREEMENT FOR THE I ASPHALT RESURFACING ON HIGHWAY 1 (BURLINGTON STREET). ! Comment: The asphalt Resurfacing ~n Iowa Highway 1 (Burlington Street) from approximately 300 feet east of Gilbert Street to Dodge Street, is included in the 1993 Asphalt Resurfacing Project and has been bid at a price of $46,225.46. This agreement provides for State funding of $45,000.00 of the construction cost. . I Action: .'iJI(.~/ htttu'h I . 6~ I , ~eI' I ITEM NO. 15. CONSIDER A RESOLUTION DESIGNATING AUTHORIZED REPRES NT A TIVE l .J3- 2.'1 TO MAKE APPLICATION FOR FEDERAL/STATE DISASTER ASSISTANCE. Comment: At the direction of the State Emergency Management Division, a resolution designating the City's authorized representative must be submitted with application for public disaster assistance. The ,City Manager is the proposed authorized representative. Action: 71t c..~/1Im6 8fd- ~ ~~ \ _Il ,///14'.1t y' - -.- - - - 1 ; i ; i II; '~ I, -'~ I[ b, ,: If I !, i: I; I I " L' 1,; I: 1:1 I: II II :i "'.."".. """',. - i , ; I , , " -~- ~~ --~............ ------- '1 __ .;,r...... ........-- ........ - - - - -f" ... ....~-~ .,.~~~ , , " , '. . . I. , . rl " fl ' tj : n ' ~ ",',,' , '~, _. _. _. l"'- . " . ,I / /'), .... :\\. , .....---- #13 page 1 Courtney!Moved by McD, seconded by Ambr. Atkins! Sir, may I make a comment. Rick do you want to come to the microphone. You will recall two weeks ago, a month ago, we got a request from the folks on the 8oo block of Rundell. Rick, you amaze me that you were able to do this given your responsibilities the last couple of weeks. But was able to get an engineering analysis done of that portion of Rundell. We didn't want to invest in it until we knew what we had to do. We think the bids are comfortable enough. Rick recommends a street overlay. We would like to add that 8oo block of Rundell. It is about $21,000. Does that summarize it for you. Fosse! It is less expensive than doing concrete repair and we think it is the better way to do it is to overlay it. We wanted to put a pencil to it fIrst. Kubby!They will be very happy out there. Courtney! Any other discussion on this item. Roll call- (yes) The resolution is adopted. ....." \ --.-....-- I i , I " ~ 1'1 \ ~ 1 _ 'I I I,; I', 11 K .~~t , : ,; Ii Ii i;. I 'I r " I Ii' I !' I" .,}, r " " ,I ~-...,.....'lIIIIIIIIt"",r - ~-",,~..- ""W\-.~,."..~ - -- ........--..----------.f"... -....""'l"""'". ... --. ,---y"""'-"-. I , , . . 0 . '. f' t-/' .., ':t-, :1-, ',; t . ". .', '.', ' o ,. ., , II: ',. . 0 " , " , " " ' '.' '/..:1' 0 ,',' 0: . " 0,':' .....,. '~' _', 1'" " J " Iowa City City Council Ragular Council Meeting August 3, 1993 Page 15 ITEM NO. 16. CONSIDER A RESOLUTION AMENDING THE AFSCME PAY PLAN AND 93. 2.1<l' RECLASSIFYING A POSITION IN THE HOUSING & INSPECTION SERVICES DEPARTMENT. Comment: Saa attached memorandum from the Diractor of Housing and Inspection Services. Action: ~ ~ ITEM NO. 17. CONSIDER A RESOLUTION AMENDING THE BUDGET POSITIONS IN THE LI BRARY. Ill( r I ment: The Library requests that a vac Audiovisual Technician half. time sition be upgraded from Iibrar~c1 I (Grade 21 to ,senior library clerk (Grade 4 . The responsibilities of this R ition have changed in the past two years. The rmer staff persons tgo training and learned to maintain and provida minor r airs to tha IIbr9ry's A V equipment (VCRs, projectors, TV monitors, etc.). Thl . .housa xpertise has saved tha library at least $1,500 a year in repair cost an has provided immediate response In video productions such as the L ME YOUR STORY series, work similar to the Grade 6 Production ~slstant the City's Cable staff. The annual cost difrerence between da 2 and Grade 41s $750 for a half. time position. Jt1a change would actua, save salary costs during the first yeer or two ~ince the starting rate of Grade $9.47"'our) Is lower than the former st~rperson who was a step.four Grad ($10.60/hour).' ThiZit fu was deferred from the Council meeting of 20,1993. Jlon: ITEM NO.1 B. CONSIDER A RESOLUTION ON UNCLASSIFIED SALARIES AND COMPENSA. '13 - Z2 f) TION FOR FISCAL YEAR 1994 FOR THE CITY ATTORNEY, CITY CLERK,AND CITY MANAGER. ....~ -- Comment: This resolution sets the salaries for FY94 for the City Attorney, City Clerk, and City Manager as per evaluetions held by the City Council In June and July. Action: m '~/ JfmJ. ,jpD ~ (1:;: ~ ~~ _.._~. ,,- -..--- ---..- , , I , Ii: I , ! : 'I , : ~ !r , " " '/ Pi t,: !' " I, II " I I i II I' II II , r d "'''''''- "'9('''. , , i , ') :"j -- ~-~~- ........-- ~ ;'......... - - -- ~. ..-- -- - --~f""- -, " .' { . . . ,;. r . ,.,' ff'" n ~ ~"1 i=!:','.' ,':.'.- .~ I _. ~ . ~ ~. q . / / .. , .. '1 !,' ----" .-~ 8/3 ITEM NO. 17 - CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN 9,3-2.111 THE LIBRARY. -1 I ! Comment: The Library requests that a vacant Audiovisual Technician half-time position be upgraded from library clerk (Grade 2) to senior library clerk (Grade 4). The responsi- bilities of this position have changed in the past two years. The former staff persons took training and learned to maintain and provide minor repairs to the library's AV equipment (VCRs, projectors, TV monitors, etc.). This in-house expertise has saved the library at least $1,500 a year in repair costs and has provided immediate response in emergencies. In addition, the position requires editing of library video productions such as the TELL ME YOUR STORY series, work similar to the Grade 6 Production Assistant on the City's Cable staff. I , (.: !i \, II \ ~ !'I: " . The annual cost difference between Grade 2 and Grade 4 is $750 for a half-time position. The change would actually save salary costs during the first year or two since the starting rate of Grade 4 ($9.47/hour) is lower than the former staff person who was a step-four Grade 2 ($10.60/hour). - II I} .. " ( ,.,1. This item was deferred from the Council meeting of July 20, 1993. Action: _(-fie./) / 'QttJidv i , " ! I ~~ ~~ I " , I',' I' ii, -"''''''...''.'.'''--' .... ......, .... -~---' .... - , .,,' ,ii' \.1 ': ~ 1IIIIfIf"'''. ......---.---...,.;'1----..., ---"...~-.~,...T------.~... ----'-~f.. ..."""f..... .... _.- , , ~ ~, , ' . ~-:I '~-:-/' C, ,Zt, ":;, , I I. "l, ,711 , ':." -. - -'~. , , / / :'\., . , I, ", '\' -----.., #18 page 1 Courtney/Moved by McD, seconded by Ambr. Discussion. Kubby/ We had agreed to do more than one in a year this next year. Evaluations that aren't necessarily in conjunction with any kind of compensation but to do it twice a year. They were very valuable. McD/ We had some discussion. That is something that council can call at any time, Karen, really. And it is not un~suaL Kubby/ It doesn't have to be at the requcst of the employee. McD/ No. Council can call for something. It is not unusual. In past years we have done that form time to time just to have an opportunity to talk about things. Kubby/ It was very valuable for me. McD/1 don't know-you don't have ot set that up specificallyat this time but you will have the opportunity to rIothal. Say in a six month time period or whatever you might choose. Ambr/Therc was period of time when we did it onthly. Courtney/ for only one individual, not all of hem. Nov/ If an individual was having problems. Courtney/Any other idscusison. Roll call- (yes) The resolution is adopted. t,." -. ---'-. --.- / I [ I j I ! I 1 , I l I j / 1 J 1 ) 1 1 j I 1 I I I , 1 i , ; i I I , i " I I I ....,-,. i 1 , I 11 ;,1 i'l ~: ~ \ :, :j 'I ! ii - Ii ii Ir \ " " " , : i i ~ , I' ,I , i :.~ . 1:: I, ',1.; '. , i1 I.'. II ' 'f I ,11 il . jl,l . ":'1. ; , , , , ," " il , !, f ,., ..... ~ '1--- ~ -.."......~....-J......-- ~ ---._~. ... --- - -'f . ....~ - .--.... --. I i -,' -' -' ,-' .', ,,; " L I 'L'I', t, ,:, ,Id' . " ., . I I ~, "/J ' ','':' ,_. _'. -.' 1- '.", . Iowa City City Council Regular Council Meeting August 3, 1993 Page 16 ITEM NO. 19 . CONSIDERARESOLUTIONRATIFYINGMERITORIOUSCOMPENSATIONFOR 95 ~ 221 FISCAL YEAR 1994 FOR THE UNCLASSIFIED POSITIONS OF CITY ATTORNEY, CITY CLERK AND CITY MANAGER. Comment: This resolution ratifies the meritorious compensation given to the City Attorney, City Clerk and City Meneger. Work performance evaluation of the three personnel were held on July 20, June 22 and June 21, 1993, respectively. Action: " "/tD ~ /1, ITEM NO. 20. CONSIDER AN ORDINANCE AMENDI G SECTION 10-35 OF THE COD OF ",*",1- 1j.3~ .3S~'" ORDINANCES OF IOWA CITY. AMENDING THE BOUNDARIES OF THE VOTING PRECINCTS IN IOWA CITY TO INCLUDE PROPERTIES ANNEXED SINCE 1991lPASSED AND ADOPTED). Comment: The City of Iowa City has annexed five areas since the voting precinct boundaries were established in 1991. The proposed amendment would add the annexed areas to adjacent voting precincts. Action: ~//1t-C & b <I- IV I I tI do ~~ ' '1f& 7~~ ITEM NO. 21 . CONSIDER AN ORDINANCE AMENDING ,CHAPTER 18, ENTITLED "HUMANw -. i RIGHTS,". OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, I IOWA, TO EXPAND THE EXEMPTION FROM THE ORDINANCE FOR THE i RENTAL, LEASE, OR SALE OF HOUSING BY NON.PROFIT CORPORATIONS. I (SECON~ CONSIDERATION.l I ,,' Comment: The "Human Rights" ordinance currently permits non. profit corporations to lease or rent housing accommodations preferentially to persons based on their sex or the presence or absence of dependents. This provision Is one of seven exemptions to the section which prohibits discrimination in the aree of housing. This amendment would expand the exemption to also permit non-profit corporations to sell, as well es lease or rent, a housing accommodetions preferentlelly to persons based on their sex and the presence or absence of dependents. This emendment was requested by representatives of "Habitat for Humanity," an organization which ettempts to provide housing primarily for families in need and which is to begin providing such servlcas In Iowa City. At Its regular meeting on June 2B, 1993, the Human Rights Commission recommended that Council adopt this amendment. Action: fit c~/ 1tJ11;,,-IrJ ITEM NO. 22. ADJOURNME~~L~ ~:50 I'm. ~u/ c- till ;;/. f~~ fdf~ ----- ----- ---- L, , , Ii , ,~ Ii, 1\ I,' "I II I"~ j ii' I I, L. i~ f" i,. L! i il I, I I! , I, ! i I II II I! I ....,.,. .. - "" """"1~~ ~....~ ..-'........---.----------......-. .... ---- -~... ~~ r r'." ;t-I' ';'r-:-'" '.' t' J;':" ~ '~' "<,',' , , ." . -", :"V ' '" ,."-",.~ \ ,j: _. -..- '. ~ .. -~ // " I #19 page I Courtneyl Moved by McD, seconded by Ambr. Discussion, Pigott! I would like to just for a minute take for a minute explain the way I am going to vote. I am going to vote against the meritorious pay raise for city manager, city attorney, and city clerk. My vote against the pay increase is no way a reflection on the good work of any of these employees. I want to make that clear first. One of the reasons I decided to do this is that in the short time that I have been on city council I have not been involved in the evaluation process of either the two of the three people mentioned here. They have been most helpful and professional. My vote against the meritorious pay increase is not a vote against merit. It is a vote against the amount of the percentage increase at this time for the following reasons, Partly because of the cost associated with the flood I think the city is going to have to evaluate spending and this is one of those areas and included is the state budget freeze, I would like to emphasize that my vote against the meritorious compensation is not a vote against a need for increasing or a vote against their good work. It is just percentage increase. That I am voting against this particular percentage. Kubby/l, too, am going to be voting no but for some different reasons, I have voted against the meritorious compensation, we used to call it bonus, the last couple of years and mostly it is a philosophical disagreement on how we choose to compensate our employees and that how we have been doing it the last five or six years with this extra above the salary rate, It is kind of a negative compensation in that we are not satisfied with our employees we don't give them the bonus. Some people have interpreted it as kind of a step increase. Where our bargaining unit employees, administrative employees, and confidential employees all have steps and that this is the equivalent. I think that these three employees are a little bit different. They have different kinds of responsibility. They have seven people bosses instead on one boss above them. And I just have a philosophical disagreement about doing it in this manner. I do appreciate the courtesy of council in separating the compensation of salary with the meritorious compensation so that 1 am not place din a position of voting against the salary increase which I have no qualms about voting in favor for. So I do appreciate that professional courtesy among us to not place me in that position. In the past _-<I ,T~' -. I ---.... '- ~ll,L' . - I, , , " , ~ , , II: II Ii " ii, I: :: 'I' (, j I' i;, Iii !, '.l I[ ! '" , i I,:,' "11/I('''. ~. - '1~- -~-- ~ ..-'....... -----------~~~. ~- 'f' ~ -. ~...--__;__w'"""""---; I r,~ ':n ,f(' ~:1 .h{., '" , 'I, ',,' ': .: , . -' -. -. ~~ . ./ '1 l. #19 page 2 ! have talked with all of the employees, too like Bruno, that it is not a retlection at all about the conduct. You all know that if I have a question or concern that! am on the phone discussing the specifics with you. So it is not a personal thing or even a professional thing. It is a philosophical difference. But! think if we believe our employees are worth more we should pay them more in the salary and! know some people are concerned that that means that if an employee should leave and we need a new employee to fill that position then we have to pay them a beginning salary of what the former employee ended with and! don't buy that assumption. ! think there are lots of ways of having a range of salary that is negotiated upon experience, interview, etc. McD/ Just as you have a philosophical agreement against doing this I have a philosophical reason for doing it, Karen. And I think you touched on part of it. It was that the three people that we happen to be talking abut do not share the same kind of protection that the other employees do share. They serve at the whim of these seven people sitting around this table. And because there Me already the system is in place for the other people to receive steps and to receive increases that they can count on, the people that serve under us they can't count on that from year to year. I think that this is a methods that we have of recognizing the work that they do and rewarding that work. I think for that reason I think this is a fairly good system because the system as it operates at the moment can be changed at any time. Whereas the other system that is in place, that cannot really be changed. That is already a given. That is going to be-there is a certain amount of money that is going to be there to be increased every year. These people can't rely on that. I think that by giving them this and by when we go through the evaluation process I think we recognize their efforts and I think this is a way of compensating them for that. Courtney/Any other discussion. I would echo the comments by Mr. McD. All of our other employees are covered by various bargaining agreements and do have step increases along the way. These are approximately the same as the step increases for the confidential employees. As he said they serve at the whim of seven ever revolving people. It had been consistent but it seems to be becoming more evolving and to me that is.' ~ I; II " . ii, II ,I I " I :i r " , l , , I, !' ~ I ; " ! I , II I :1 ----~.,. - .... - "'....,... 'IIff" ". - ",i I i , " ::' , \,j " ~--- ---~- ~I ,-,....Y""r.iI':'" -'.. - ~ilIt. .."II .....- 1IIiiIJT --...- --f" ..."""IfI..... 'I'" -.. - ~..... ... , -' .' . , :" ,"~ t~/": t'-I 1-, -t ,,' : ' ., : ',' .. t./ "t . '. , .', -t' '" ' .' , ~ . ., ' . , _. 1'- . -. I ,I - .' " ' , / / i,'\ , 1 I '\' " . ~_.. --~ ---._- ~.-... . #19 page 3 would hate to be put into that kind of position to never know exactly who my bosses are going to be. I just think it is just a fair and just way to treat them so that they end up with the same sort of financial security for their families and their retirement that the rest of the employees get through mandatory collective bargaining. Kubby!( guess 1 just want to stress that I am not disagreeing with the need to compensate our employees. I am disagreeing with the manner in which we do it. Each year we decide what the percentage is and so we can decide to have all the percentage in their salary or to break it up into salary and this other category that we keep changing the name of. Courtney! Perhaps you would like to change the system. We could always go to a contract system. School employees, some other cities' employees have three and five year contracts. Kubby! No. That is one option, I guess I have said that (like the salary compensation which also helps in the long term fringe benefits and retirement plans of these individuals. I prefer to have it all in the salary base vs. the contract or two different categories of compensation. So we have the same value and we want to show it to our employees in different ways, Courtney! Any other discussion. Roll call- The resolution is adopted, Pigott and Kubby voting no. I, , , 1 i , ~ i , ' ,,1 {'; \ III I " I' " 'I :i .\' :1 'I' :: - Ii \1 D :\\": .i' I;: ,il Ii '\/-, I', ' }' , " ,I f " I " , ,I' '.'1 'I,; ,"; . ..- I ,I '. ---~-~ , , , u , ' - '1 - ~..... ~ ...-' ...... - ~.... --- - f.... .... -;-_. ..~w.' l. ': --n' ,. r, \,~i-j , :l~~~:'" ..". ',.::' :. ,-' -. -. ~. , - . ; .' .. 1 , ",' .City of Iowa City MEMORANDUM DATE: July 30, 1993 TO: City Council FROM: City Manager RE: Work Session Agendas and Meeting Schedule August 2, 1993 6:30 - 8:30 P.M. 6:30 P.M. 7:00 P.M. 7:15 P.M. 7:30 P.M. 7:40 'P.M. 7:50 P.M. 8:10 P.M. Monday City Council Work Session - Council Chambers - Review zoning matters - Urban Planning Work Program Oiscuss parking ticket fines - City Clerk staffing - Airport Master Plan - Economic Analysis - Flood Update - Council agenda, Council time, Council committee reports August 3 , 1993 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers August 16, 1993 6:30 - 8:30 P.M. Monday City Council Work Session - Council Chambers Agenda pend i ng August 17 , 1993 Tuesday , 7:30 P.M. - Regular Council Meeting - Council Chambers fJNDING LIST Appointment to the Committee on Community Needs - August 31, 1993 ~ ~""""'. "'.':.' ,... .. . ,0 ,.,'. ~._"'" .-- , i , , , I I , I I I' , , , , i j II; \ Ii ; 11 I: ") II I"~ : ' II' I' " ,:;, Ii . It. u Ii I , , , I , il