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Home My WebLink About1993-08-31 Agenda i I i " " i I ~ , ~l' , I ~ ~ ! ij I i ,;" , I " , ,),' \\! " .' {" 'r-/' I'~':' t ' .-t ,', , ,', .' t:... _ ,e... _ .; , ,'~, ,_I.' .:..;t ',',...' \, , -,; " ,- ~: " ," i-; " " f: 1-' " .. , , , .~-, " ,,,,.' .. / / "'1 l/ ,,' , .(, . " ". - -~ _.,..-.~--- ~ -~--" ..-- IOWA CITY CITY COUNCIL I I I I " i I I , I I i Ii ,I I' - i II , 'I': Ii AGENDA 'I' ii , \ \- :~ , i i ~ :~ ji Ij!' I; (,l " I I I I I i I I .-. . , i I , i " I , I I ; " ' ','f ",' 'II ", I': .,1 '! ,; 1," '," , REGULAR COUNCIL MEETING OF AUGUST 31, 1993 7:30 P.M. :' I:' COUNCIL CHAMBERS, CIVIC CENTER 410 EAST WASHINGTON i ,I I, " :i, I I )" ,,: ~ " :; ";, "1 ). .;. ~ ;'i ;j ~) " " .' ), {! ;:; V , <- ~! , ; i I ~ I I: II :~l j li i , ~' ~ ! t ; I I ! ! I ~ ._~~- ~--~..-,.."..----- ~.............----- --~1f""" ....-\-_. ....- . -.~'''' ,--- I . . '\ ',. ' t, ' "t~/' " '/-' 't ' Ie...t ',' ',,', " .' " " t:..., '.,. " ' , , '" .' '::'., ~ . . ',.,' . . ~ '. I --: _. _. C I / ' " / " \.1 I -.-1 ~ ~)~ ~~ ~ ~...- ~ ~ RQLLCALL., - I/,.,'-h', ')., _/ -7~' It/-. ~ ~ /llhtZlt/ - /d-m. ITEM NO.2. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESE ED ~ AMENDED. AGENDA IOWA CITY CITY COUNCIL REGULAR COUNCIL MEETING. AUGUST 31,1993 7:30 P.M. COUNCIL CHAMBERS ITEM NO.1. CALL TO ORDER. ;:: a. Consider approval of Official Council actions of the regular meeting of August 17,1993, and the special meeting of Augusl24, 1993, as published, subject to corrections, as recommended by the City Clerk. b. Minutes of Boards and Commissions. (1) Design Review Committee meeting of July 19, 1993. (2) Design Review Committee meeting of August 23, 1993. (3) Planning and Zoning Commission meeting of August 19, 1993. (4) Historic Preservation Commission meeting of July 14, 1993. c. Permit Motions and Resolutions as Recommended by lhe City Clerk. (1) Consider a motion approving a Class 'C' Liquor License for Diamond Dave's Taco Company, Inc., dba Diamond Dave's Taco Company, 201 S. Clinton St. #279. (Renewal) .- , , (2) ConsIder a motion approving a Class 'C' Liquor License for I.C.B.B., Ltd., dba The Brown Bollle Restaurant, 115 E. Washington St. (Renewal) (3) Consider a motion approving Class 'C" Liquor License for Highlander, Inc., dba Highlander Inn & Supperclub, 2525 N. Dodge St. (Renewal) (4) Consider a motion approving a Class 'E" Beer License for Nash-Finch Company, dba Econofoods #473, 1987 Broadway St. (Renewal) (5) Consider a motion approving a Class 'E" Beer Permit for Dan's Short Slop Corp., dba Dan's Short Stop, 2221 Rochester Ave. (Renewal) (6) Consider a motion approving a Class 'C" Beer Permit for Doc's Standard, Inc., dba Doo's Standard, Inc., 801 S. Riverside Dr. (Renewal) (7) Consider a motion approving a refund for an unused portion of a Class 'C' Liquor License for Jon Fowler dba C.J.'s, 320 E. Burlington St. (8) Consider a resolution to Issue a Dancing Permit to Highlander Inn, 2525 N. Dodge. i I ; , .' \ r II! I " ! " I " " Ir " 1\ , I ~ i - :: 1 f,' ,I i ~ ~ ; I 1'1 I I' I , I I II I " , " I ,I "i .Jl> - 2.3S i ___..ht1ll~ -" ~". ~: " " n r " " " , " f - ~ "'"' -----...;~--...... " , f " "r~/'" kl "t', '-:C,: "," ....',', . , . 1"':1' ,]' , _& ' , \.',: , -. '-.':-.:' - . ',... , ' .' , .\ , '1 Iowa City City Council Regular Council Meeting August 31, 1993 Page 2 d. Resolutions. 95-'::3(., (1) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LIMITED RELEASE AGREE. MENT FOR LOT 26, WALDEN WOOD PART 4. Comment: The Subdivider's Agreement for Walden Wood Parts 3, 4, 5, 6, and 7 obligates the Subdivider to construct publlo Improvements within these Subdivisions. This obligation conslilutes a lien and a cloud on the title of each lot in the Subdivisions. Lot 26, Walden Wood Part 4 has access to a publlo street and Is connected to sewer and water lines but a final release of the lot Is not yet appropriate. This Umlted Release Agreement removes the cloud on the title to Lot 26, Walden Wood Part 4, while protecting the City by attaching the lien to an escrow fund which will be retained until Subdivider completes the subdivision Improvements. I ~ ;' , I, Ii 'i' il :')' if ( I; I' !, I !' i 1'1 , !' I! II 'I , 'I I, ~ : , ; ,~; ~3 - zS7 (2) CONSIDER A RESOLUTION ADOPTING SUPPLEMENT NUMBER 60 TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY. e. Correspondence. (1) Letter from the Chalr of the Parks and Recreation Commission regarding Napoleon Park Improvements. (2) Letter from Gloria N. Jacobson expressing her disagreement with the makeup of the focus group regarding the Melrose--Avenue bridge project. ,r:merr,;,encYjfpIJS/NG PI<.~JEC.T ReIOAt<tJIf'~ Tl<J1tJSfl serU/~ (3) -t;effiiF{rOrn-toIl-G;-flrak&-1e9ardliltlhe4993-l10od.-7D SIILUffTlCIJ f/RnlV, (4) Memorandum from the Traffic Engineer regarding parking prohibition on the northeast side of Wilson Street between 7th Avenue and Lowell Street. (5) Memoranda from the Civil Service Commission submitting certified lists of applicants for the following positions: bal Assistant Treatment Plant Operator. Water Division Maintenance Worker I . Parking Division c) Maintenance Worker II . Streets Division d) Maintenance Worker I . Streets Division e) Maintenance Worker I. Solid Waste Division f) Maintenance Worker I . Parks and Recreation Department g) Maintenance Worker.:ITrParks and Recreation Department h) Maintenance Worker II . Water Division II Mass Transll Operator. Transit Animal Control Officer. Pollee Department f. Applications for the use of streets and public grounds: (1) Application from Comfed Productions for the use of several locations on public property for the shooting of a film between the dates of August 20 and 29, 1993. (approved) (2) Application from the University of Iowa Homecoming Committee to have the Homecoming Parade on October 15, 1993. (approved) I 0,1 ":".~ 'IfIIIIIIIIf"'''''' ..... --~~ ~--~;-'...."----- .......-.........--....- ---I~'" ....-\-.~ ...-_. ~r .... .. " . '\ I I " . , , : , ' n" t-J 'h ' 'b' ' ":' ," ,:" ",,, .:. -. .- -., . ."- .' ' , , , '1 L Iowa City City Council Regular Council Meeting August 31, 1993 Page 3 ;: , g. " 0 j, f' 'I , ~ :~ " i , , I \' .- t , I; , , , r I, l I 1 & (3) Application from Claire Noble for the use of Glenn Drive for a block party on August 28 with a rain date of August 29, 1993, (approved) Applications for City Plaza Use Permits. (1) Application from the International Socialist Organization to set up a table on City Plaza on August 19, 1993, for the purpose of distributing literature. (approved) (2) Application from the International Socialist Organization for permission to set up a table on City Plaza on August 21 and August 28, 1993, for the purpose of distributing literature. (Denied for August 21 [no space available] and approved for August 28, 1993.) , I i , Ii' , I' ,I 1 , I I Ii I' "I- 'i i (3) Application from Socialist Workers Campaign for permission to set up a table on City Plaza on August 18, 1993, for the purpose of distributing literature. (approved) i 1 i; I' I> " , ;.! " f' ,} (4) Application from the U 01 I Department of Internal Medicine for permission to set up a table on City Plaza on August 20, 1993, for the purpose. of recruiting patients for a seasonal allergy study. (approved) i I II ( , I II I lj , I (5) Application from Billy Howell.Slnnard, Baha'I Faith, for permission to set up a table on City Plaza for the purpose of distributing free literature on August 26 and 27 and September 1, 1993. (approved) (6) Application from Mark Stemen, Committee to Organize Graduate Students, for permission to set up a table on City Plaza to solicit signatures on a petition on August 25, 26 and 27, 1993. (approved) (7) Application from Fred Slocum, Committee to Organize Graduate Students, for permission to set up a table on City Plaza on August 30 through September 3, 1993, for the purpose of soliciting Signatures on a petition. (approved) ~/ ~ c2/J tVn!€-"...t/<?"f' kj"-' 7JJ..J< % END OF CONSENT CALENDAR ,/ " " I '" L - " \ I ;.,' i ,\ .' i " ~~ , " "[ " ii " , " ..' t..'" , ',: U ' tl 'h ,~;-t " ; : "'-;- / (~ ;' >" " - '----~-, ---- - , i l Ii I' I , r \ It I: " ~ I City of Iowa City MEMORANDUM To: Mayor & City Council From: City Clerk Date: August 31, 1993 Re: Changes to the Consent Calendar 2.e.(3) Letter from Lon Drake - previously accepted. 2.e. (5)(g) Maintenance Worker II change to Maintenance Worker III. 2.e.(3) Letter from Emergency Housing Project regarding transit service to Salvation Army - addition. I '!, I Ii i: 'Ii I' ,I ;1 'i - ii 'Ii : il I I I i I, . 'I.' I:; Ii" I,: , i;' ri ':}, l' I' il , , i i . \,' 1>,.."'.......~,._..w..."...''''_..',',:,;.I...,._.,., '" ,'" ,_I i \\; ,.,..' ,c.~ ,',~" .,,_'... , . wn' , , .' ) , , :, t " .. - ::', "fl:,'/~I . kr.H', ."e" ~ " ": , -. . -.\ -. ~ '. . '. . " .' ", {, '- Consent Calendar Page 1 Courtneyl Moved by Ambr, seconded by Horow. Discussion. Kubbyl We had an additlonalletter that Is part of the amended consent calendar from Emergency Housing Project about transportation of guests at EHP going to Salvation Army and the half price tickets. I don't know If we need to have a separate time to discuss this at an Informal meeting or not. Horowl I would like to. We already deal with the ticket business but it is the route that I would really like to explore. Kubbyl I want to know what are ~he negatives of permanently changing the routes so the same bus goes by Emergency Housing and Salvation Army. It seems like a very positive thing but I want to know what the trade offs are, too. I wouldn't feel prepared to make that decision. I want to schedule It. Novl I don't really know that we want to make the decision. I would like to at least say lets ask John Lundell to look into it. Ask him to check rIdership differences in the weeks It has already been changed. See if that makes nay difference. And also I would like us to consider allowing Emergency Housi1J~,,~g have some free bus tickets for this program. I called MarJGfY today and I asked her do you have $120 a month and she said well we can handle this for a few months and then we won't have any money for It any more. So we have to seriously consider whether or not we can afford to give those tickets without the half price. And that also could be based on whether the ridershIp can warrant this. Will we have a very crowded bus if we have 20 more people who get on. I don't know. I think we have to look Into It. Kubbyl I know that there are also free tickets that different human servIce agencies get and I think If we do half of It I think guests can arrange their life to pay a quarter to go. Horowl Really look Into the whole. You are rIght. I know each year Marge Penney distributes a certain number of tickets at the Crisis Center for the Crisis Center use. Novl However these are In addition to those tickets. And they were not planning to ask the people going to the soup kitchen to pay a quarter. They were planning to hand them out and put them into their budget. Which means when they come back for next year's budget It wlll ask for more money In order to pay us for these tickets. We may end up paying for them In the long run one way or another ! I , , :! i I' I! , I ! , 'i II' Ii' Ii l I' I} ,; I I i I I I I I I II , I I II , 1 ;i 'I I' " ' i I :: ;l, \ \-,1 ,'j .' ":' :'fr' '/t:...l. b:,,"'.!Ct ",'. . " "" . _. - -. I", . , ' / I~\ ," 1 ~>:~-:.~1~_~. .......----- ----... -'- Consent Calendar page 2 " , i ~ ! I Horow/ Good point, Naomi. Okay. Nov/ Can we at least have someone look Into this. Horow/ I would like to schedule this. Atklns/ It Is being prepared. John Is already working on It. Put It on the next meeting. We will have It for you. Courtney/ Any other discussion on the consent calendar. Roll call-(yes) ......."'..........~........u......"." ..',....."..:. .'. . "',,,' -.-... .-- .',....."......... I 1 I I I I , I j I 'I 1: " Ii i Ii I, ii - 'I', II . II i, \\ ~ \ rq": .;.! /. ~ Ii I::. Ii :....1' " i " ' , ," " d, i , , " ~"" .... i' ~: , i I, 1:' i j' " , ~ I I ! k , , , , \ :! r , ,1 , ( ,[ , ~ I ( \ I ~ " ,'.," .,..,~~--~ ...-'....11..- '. ,," ' \,' , t't ,,'II' I' ' - - , , C/ '/:[ , y I . I' t ' " .,' 1-" ,\' f' .", 'I' " ~ " ~V" .,:, .)' '~', -. -, " Iowa City City Council Regular Council Meeting August 31, 1993 Page 4 ITEM NO.3. PLANNING AND ZONING MATTERS. ~ I'7Jf'AJ c. Consider setting a public hearing for September 14, 1993, on an ordinance amending the conditional zoning agreement for an approximately 240 acre tract, known as Windsor Ridge, located east of Scott Park, south of Lower West Branch Road and north of American Legion Road. (REZ92.0013) Comment: At Its August 19, 1993, meeting, the Planning and Zoning Commission, by a vote of 4-0, recommended approval of an amendment of the condllionaJ zoning agreement thai accompanied the March 30, 1993, rezoning of Windsor Ridge from County RS to City RS-5. The purpose of the amendment Is to clarify the procedures for conveyance of approximately 13 acres of land for a school site to the Iowa City Community School District. The recommended amendment differs slightly from what staff originally proposed, but Is consistent with the Intended clarification staff felt was warranted. Action: ,t1/lII, / Ikw ( ,&e ytrA / /1.lfJ a~Q,,) JlLJ .~ I I I ~ Ii 'I I" 'II,' " i I) ,:1 II 'I I ',' I: :' ;, ,I II II" I) \ , , . 'J , 'fIJf'r. - , i 'J -; "~--~--- , . '- ' '':'' - "t ", ' , I . , " t:...' '/ :I . ' , " ~ ,(I, ' ' LI , .J. :-, '. :'" , , . :. / i /''1 ,(. , '0. _.-'" ......--.--..,-... #3c page 1 Courtney!Moved and seconded (Ambr!Horow) to set p.h. on this item for September 14. Discussion. Horow! This wlll then go to the school board members for their Information. Right? Courtney! Steve, Is part of this Item going to Include the discussions that we have had with the county on the road maintenance or does that have to come In when we get the platting. Atkins! I think that is separate, Darre\. Courtney! I understand those negotiations are bogged down. Atkins! We wrote a letter or Chuck did on behalf of the Department of Public Works probably a month ago and to my knowledge has not received a formal reply from them. From the county, yes, excuse me. And that was the other day when I talked to him. I have not talked to him today about It. But I do think I have picked up the same scuttlebutt that you have that- Courtney! All right. Any other discussion. Allin favor (ayes) Motion passes. "":"""_"~"""'M""__' ...~..._" .' ..', _",\.., ' \ I , ~--'-" .--- ! i I, " III ,I Ii I i j' !' Ii . i! _ :! .. ,\ ,III: ; I !,J 1,1 I 1" I ;1 I I I' I I .1) ,}'i , " , :i ..".,. - , i I , , I I I ! , I I / )". 'l~- ~.....~ ..-r~-- - -- ""QIIII"...--........--- ---If"'" .... -;-- ... - . ~....-.------ I , , I' ,'t"'"/' "kl" ,-,' "D' "', ." '.. I, , , . p , . , 0 :,; -. _ . '-'~ ,'.! ". ,...y- " - , , Iowa City City Council Regular Council Meeting August 31, 1993 Page 5 d. Public hearing on a resolution to vacate a portion of the approved plat of Rapid Creek Ridge Subdivision, containing Lots 25, 26 and 27 and a portion of Running Deer Woods Road, located east of Highway 1 North In Fringe Area 4. (SUB93.0010) Comment: At Its July 15, 1993, meeting, by a vote of 5.0, the Planning and Zoning Commission recommended approval of the vacation of a portion of the approved plat of Rapid Creek Ridge Subdivision. The applicant has also requested approval of a new preliminary and final plat for the vacated area. This Item will appear on a future Council agenda, The Commission's recommendation Is consistent with the staff recommendation Included In the staff report dated July 15, 1993. Action: 1'\ 0 IhtV 4fJlt2dAJ '- -95.:.5'bV e. Consider an ordinance vacating the alley located west of Gilbert Street and north of Kirkwood Avenue between 210 and 230 Kirkwood Avenue. (Second consideration) (VAC93-0001) Comment: At Its June 3, 1993, meeting, by a vote of 6-0, the Planning and Zoning Commission recommended that the alley located west of Gilbert Street and north of Kirkwood Avenue between 210 and 230 Kirkwood Avenue be vacated with certain conditions. The Commission's recommendation Is consistent with the staff recommendation Included In a report dated June 3, 1993. At the close of the Council's public hearing on. August 3, the conditions 01 the vacation Included, 1) closure of the curbcut on the northwest comer of Kirkwood Avenue; 2) agreement to a limit of no more than two curbcuts on the north side of Kirkwood Avenue with redevelopment of the property; 3) establishment of a conservation easement on Ralston Creek; and 4) retention of an easement for U. S. West. In a letter dated August 24, 1993, the applicant Increased his purchase offer to $1,800. Action: ~ /;bu.) :lrJ),c.-Vt1' " ( 1R P. a.#;;' ) y\ ....I) % 1/ ~ ~>>t(D~) f. Consider an ordinance amending the Zoning Ordinance to allow consider. "1' ation of bed and breakfast homeslays and Inns as accessory uses In all residential zones, except the RFBH Zone. (Passed and adopted) Comment: At Its June 17, 1993, meeting, by a vote 015.1 (Scott voting no), the Planning and Zoning Commission recommended approval of amend. ments to the Zoning Ordinance to allow consideration of bed and breakfast homestays and Inns as accessory uses In all residential zones except the Factory Buill Housing Residential (RFBH) Zone. The Commission's recommendation Is generally consistent with the staff recommendation Included In a memorandum dated June 3, 1993. No oral comments were received by the Council at the July 20, 1993, public hearing on this Item. Correspondence concerning this Issue was accepted by Council. Action: ~ / ~ t r <J.. Q) % ,,,tf , t j' I' Ii Ii 'I' 1\ ii I" i. I I: I 1\ !: I, I,' I' I' I I I,; I I q I i I , I II II II " jj i . "1 I 'I i " ,: ; i ,... " "'If'''. - "l-----"" --: ---...,..... ~ -;.r ....... - , , \' "" (, - - - - , : >" t.1 ,.'/~l ',I.J, d , ","'" ' / , ;~ \ " 1 , ..... ~,' - . - --~ -------- , " i i ! \ , I 1 I, [ I , I I I I #3e page 1 Courtney/Moved by Ambr, seconded by Horow. Discussion. Horow/ I have one question. Steve, when Ralston Creek or any of the water ways and tributaries In this city change their course or erode away from the banks does this easement move with the erosion. Atklns/ I have no Idea. I don't know whether that Is legal, engineering, geologic al, anthropological, or theological. I don't know. Gentry/It Is a combination of legal- Horow/ How does the purchaser then know just exactly where the property Is. Gentry/It Is a combination of legal and engineering. Atklns/ Don't you describe property that abuts water ways by some definition that says it takes it to a point. Gentry/ This one Is not described to that degree of definiteness. What it wlII do Is If the flood- Do you know the definition of a floodway as opposed to a flood plain. A floodway under Iowa law Is the area where water either has or traditionally flows. And that-In other words, where ever the water goes, that wlII be the course and the easement wlII be defined on either side of that to permit adequate floodway dralnage and whatever protection. So If It moves the conservation easement wlII move with It. Horow/ Okay. Gentry/ That Is just Iowa common law. Courtney/ Any other discussion. Roll call- The ordinance passed second consideration, McD. abstalnlng. ,~..." ""-""._"'M"_.',~."..,<." .......,..,',.,_ __4.... __._ i \ I - I) IF .j - \ i i'~ ii ,i' . " ! r 11 I' I ! "L \ :/ ,I " ",,,'.........,. , " ..;: '- ' -,' " 'I' t' , ' : " ," ' " " I '/,' ~'" ",' " 'r'/ h", I, <"".', '" ",',': , '.:" -. ., - , , / , "1 Iowa City City Council Regular Council Meeting August 31, 1993 Page 6 %. L3" g. Consider a resolution approving the final plat of Walnut Ridge, Part Four, a 20,21 acre, 13.lot resldenUaI subdivision located north of Melrose Avenue on Kennedy Parkway. (SUB93.0016) (60-day limitation period: September 13, 1993) Comment: At Its August 19, 1993, meeting, by a vote of 4.0, the Planning and Zoning Commission recommended approval of the final plat of Walnut Ridge, Part Four, sUbJect to staff approval of legal papers and construction pians and drawings prior to Council consideration of the final plat. The legal papers are being reviewed by the City Al1omey's Office. The construction plans and drawings have been approved by the Public Works Department. The Commission's recommendation is consistent with the staff recommenda- tion contained In the staff report dated August 19, 1993. Action:, ~ / I-hw / k''/~) /hId % h. Consider a recommendation of the Planning and Zoning Commission that the Council forward a comment to the Johnson County Board of Supervisors recommending that a request to rezone two 1,99 acre tracts of land located In the northeast quadrant of the Intersection of Kansas Avenue SW and 355th Street SW from A-I, Rural, to RS, Suburban Residential, be denied. (CZ9329) Comment: At Its August 19, 1993, meeting, by a vote of 4-0, the Planning and Zoning Commission recommended that the City Council forward a comment to the Johnson County Board of Supervisors recommending denial of the requested rezoning due to the proposal's Inconsistency with the existing and proposed amended Fringe Area Polley Agreement and that the roads In this area are not Ideal for providing access for residents or for emergency vehicles. The Commission's recommendation Is consistent with the staff memorandum dated August 19, 1993. Action: 4w / ~ ~ o..h.o ~y A (7./1 / ( I 4. PUBLIC DISCUSSION. a..Qo a'F Jd,.J ~) , , . , \ Ii i~ iI' /I' I~ 1: I, ii' Ii I' /' , I /" " i 1 'I I 1 I I 1\ " I' " i I ,I i' J " I, , , ii ~........... ..",...".. --- ~..---.., ---""-, ~.... ~ ~-.I....... ------- , \ , .- " 'F/ " H, " ,,-, 's." ' , " ':, ' : _. -,., \ " ' . - . . , . / I>\, r J ...., ~~:. "<~:_:-_:::,::..:::.".~---,--, " #3g page 1 Courtney/ Moved by Ambr, seconded by Horow. Discussion. Nov/ Are the papers all In order. Gentry/ Yes. The papers are In order and filed with the Clerk's Office. Courtney/Roll cail- The resolution Is approved. I I I , I I ! ), ! , i I, I' 1 I I ! I I: I ~ , I' II " " ii .. -~ , 'I - , I 1:-' ,I i;i 'I ,. i " ;,'" I I , r ..i,' i , , '{ "1"', , '.'1' , , .:-.---.-. ._-._-----.......'"',....~....'.,~"'\...~,:,""... ;I, ' i I , I !" , , " ,) Id ,I ", (' . :"":" . -, :''''', "(, ','" "", " '"I' , , ' . " H, tl , ',',-.. ' ,j, " , ' , ~ -. , / / "1 #4 page 1 Courtney/ Public Discussion. Bud Gode/ Representing the Senior Center Commission. Kubbyl You didn't have to walt too long tonight, Bud. Gode/ After five years I have realized that I have to jump up here fast. I think this w1l1 probably be my last time before the council since my term is up this year. I guess I would like to thank those of you who are leaving the council for your consideration over the past years and for your service over the past years and thank the entire council for what you have done for the commission and the Senior Center. A couple of things that I have been asked by the Commission to bring to your attention knowing that you probably don't have time to read our award winning Post. But It does have a lot of good Information In It. We finished out last of the summer programs with a style show last week attended by 165 people. It was very very successful. I guess the thing I would like the council to understand that when we put on a program like that that Is that successful there Is a lot of staff time that goes Into that. That particular even took In excess of 40 hours of staff time just for one event. So when you read through the Post and see the number of activities that are going on that Is why we have been asking for additional staff over the years and I hope that we will continue to be able to have a dialogue regarding additional staff as time goes on. In this new Post also Is a two page transportation survey which we hope will be very beneficial to the council as you consider what Is going to happen to SEATS and your participation In SEATS and staff tells me that the figures from this survey should be available November 1. We just hope It will be useful to you and useful to us If It proves necessary for us to take any kind of stand on It. Horowl Is there any way for the Senior Center Commission to give that questionnaire to those people who are not coming to the Senior Center or who are not using SEATS. Id there any way for the county to Identify the non users that you would be able to get a larger picture of your users and your non users. Gode/ The Post of course Is not just mailed to participants of the center. We have a much larger mailing list than that. And also the questionnaire Is-every question on It comes down to: none of these, I don't use SEATS. So you will hopefully get a lot of replies from people like myself who don't use SEATS. , , i I . (I ~ I \; II Iii I - 'I II: Iii ii' ( j: .' " , I ~ I .' , , - I, , , h ,;i Iii !I 'I II , " I I I I ! I , , i " ': "If" . _ - '1~ ""~'-~"">.h. . -~..... ~ ..-,"-'.....- ..... ... ---- -If"- .....~. .. -.. '...- ..... i . ,'; , !. ,'cl ' '1(;.;/,"-/ ,;,,;-t, ,:.." >, ' ,';\ . ""_." .,;....,. :',J.. . ~,'. .' , ..' 1 #4 page 2 Horow/ What Is your circulation. Your circulation goes throughout all of Johnson County. Godel No. I am not sure how It goes out. I can get that for you. There Is a lot of people that get It that never attend the Center. Kubby/ You have like a 4,000 list, don't you, for the Senior Center Post. Gode/ Circulation Is 5400. Horow/ That Is a very well written survey. I was very Interested In that. I would like a lot of our responses. Godel We would like to have as much and it was made up so that a couple are going to have to get another copy of it because hopefUlly the husband wlil fill one out and the wife so that you are getting complete coverage. On September 8 at 6 o'clock we are having our 12th annual birthday potluck and you are all welcome to attend. Just bring a dish and you are welcome to be there. And one other thing that they have asked me to tell you about: On page three we have a new activity called the Center Ambassadors. It Is a group of well known senIors. Some of them use the center and some of them don't. But they are very famlIlar with the Center and they have been trained to go out to the civic organizations In town and anybody else that might want them to put on a program to explain the activities that go on at the Center and how people may avail themselves of the services that are there. And so really they are just goodwlil ambassadors and hopefully can spread the message of the Center to lots of folks that aren't getting it right now. So I think that Is all I can-any questions about any comments or crlticlsms that you have heard. Novl I went to your fashion show. It was very well attended and very well performed. Good job. Horow/ I was only disheartened by one article In there and that was that the food left over form the Farmer's Market on Wednesday nIght wlil no longer be avaIlable Thursday morning because of lack of volunteers to bring It. I find that Incredible In this city with the number of people that could, If they only knew that we need volunteers to transport that material. Since that article was written has anyone come forth to- Godel Not to my knowledge. Horowl That Is Incredible. Godel We have had difficulties. It dropped here about a year ago and then we got another couple that volunteered to do it here 1 ! , ~ i: i II: II J I" it " I, ,. II I;' (,' !:\- I. " i\ !:; I' Ii , I j II I ;. II II' " J ,j , , ! "......,.--."- , " --,.",--- . " ,'. 'I ' . r '- - - - ': ,-..t.J: " /~j ':' J: .I~' " "':'" . '.' " " , #4 page 3 at the last minute this year and we have also had the same problem going to the bakeries and the super markets and getting day old bread and things like that. That Is the way with all of our programs. If the volunteers do not pick It up we don't have. Horow/ You don't have t be a senior to be a volunteer. And I have talked to some of our religious community In terms of the young people who are going through the confirmation classes or even the boy scouts or girl scouts In terms of having them help because I don't think enough people knew about that. I would like that somehow- Gode/ Possibly my being here and us covering the subject tonight wlll bring forth a volunteer. We wlll certainly be glad to have them because a lot of people do benefit from that program. Okay, thank you very much. Courtney/ Any other Items for public discussion tonight. Jim Carew/ My name Is Jim Carew and my wife Donna and we are having a problem In our basement with a lot of water. Right now we are running a sump pump that Is being klcked out to the street and It has to go down three blocks before It hits the storm drain and our neighbors are complaining a lot because water, sand and mud Into the street and we have no place else to put It. We live on a pie shaped lot and the front where It dumps out onto Is only five feet wide and right now we have our basement wall that Is cracking so we talked to- Donna Carew/ We have talked to many people Including Mr. Alias at Pollution Control, John Sebaskl at the Streets Department Is practically first name basis with us over this situation and Mr. Scott from the Engineering office came to the house this afternoon to look at the situation we are In and Its-well basically we are trying to save our house Is what we are doing. J. Carew/ To keep the basement wall from caving In and the housing coming down. D. Carew/ We had Howard Cole from Cole Construction check the wall this morning. It was as soon as he could get to It. And he stated that It had to be reinforced as quickly as possible and the tiling done on the outside of the wall which we realize It Is going to be quite costly but we need - J. Carew/ Some place to dump the water. D. Carew/ Somewhere to put the water, right. And at the moment with that storm sewer so far away the only- what we are , ' i i , ;, ~ I II: I,: Iii II Ii ',' 'I' ( I; " , 1': " ,I f; II I: I, i , !t I' I. I I, , Ij I, i - ~. .... - '1 - ~-- i ' 'c':'t~/, 'r:':' .,.;., I I~";' , " :", ' '""" ,','" , . " " , ' "~~ ", _.' _.", ~\ '.:.. ~r ," '. ' " . " :~ . " #4 page 4 asking basically Is can we get an access when it Is feasible financially because I know the city has been through a great deal financially too as well as the rest of us on an Individual basis. Because the basement Is four feet below the street level for a stop gap measure, what we asking Is a variance so that we can tap Into the sanitary sewer which Is not the answer but It Is the only thing that we can see until the storm drainage can be brought up to us. Horow/ I was out there to look at that today and it Is a public safety hazard essentially. it Is an eyesore for the rest of the neighborhood but it Is also dangerous. If this continues Into the winter it Is a sheet of muddy Ice Is what it Is. I wondered whether someone form our engineering department could give us some sort of suggestions as to what potential- Courtney/ Rick was there this afternoon. Rick Fosse/ First of all I would like to commend them for resisting that temptation to dump it Into their floor drain and get rid of that mess In the yard. We appreciate that and the people downstream appreciate It so that they don't get sewer surcharging In their basements. We have been working with them since last winter when they had a glacier problem on the street out there and I expect the same thing to be happening this winter. This Is one of dozens of locations throughout the city where we have this problem. I the summer time algae builds up on the sidewalk and the streets and also the winter time we get Ice built up. What we do Is we prioritize these and we go In with field tile from Intakes and we hook up as many as we can at a time. And, like I said we prioritize them where we get the most bang for our buck where we can pick up most houses with the least amount of tile. In this case we have a run of about 820 reet to pick up one house. We sent out letters and we couldn't Let any Interest from other people In the neighborhood. However, when we look at it form a priority standpoint there Is so much water coming out there that It has got to start to come to the top. The problem that we are going to be facing this winter or this fall Is getting contractors to get those tiles In and get them picked up before winter time. We had a problem last winter and I suspect It to be worse this winter with Ice building up on the streets. Horow/ Rick. Is there any potential of our city asking for assistance from other communities that do not have this problem. I keep ; : 1; Ii i II: I' I' I', I" I' !; I I" 'I, I, I, ,': , , - I: I,' " " I , I! i I I I I 'I I, I I ,i ~,.,.. ...".". ...... --"""' -~- ~--... ,;'.......------- I' ',' - ' :: -' , '...." \ :'-t ':' ' . ' ::,', H"',b'-' f+J., '. ~,' ," " ; '-:-,' ~ -. , #4 page 5 thinking of Santa Rosa and the people who were talking. One fellow said he had contacts on Chicago area where there were workmen who were anxIous to get In here but they were waIting for thIngs to dry out. Do we have nay way of assessing and scoplng the project and letting some companies know about this in other communities. Fosse/ If they are Interested from a charity perspective we thInk there is some potential there. If they are looking for profit the moblilzlng cost would just be too hIgh to make It pay to come here to get the work done. Horow/ Steve, what Is the potential for this-taking Into thIs whole Santa Rosa. Atkins/ Personally I think it is minimal, Susan, for a number of reasons. If we were to do this kind of work it will likely require some surveying and engineering work which means that we are going to have to have an engineer approve the project anyway. Someone form California Is not going to bring their license In town to use It. Secondly, practically speaking, Rick Is correct, unless we could guarantee them work In sufficient dollar volume simply they can't be justifies. Thirdly, I think the most dlfficuit or the most frustrating, we don't know when the water Is going to go away. And until you really know that the water Is gone that Is the time you could mobilize folks and could get them here to work for you. I just don't see those circumstances. The Care's problem Is, as Rick has pointed out, unfortunately fairly common. And they are aiso against the fact that we sent out a letter to people asking If they were Interested and they rejected It. Nov/ Their houses are not as close to the water table or what. Atklns/ I think it was a lot of general disruption that might occur In the neighborhood. The project makes some sense and In particular It Is just the Carews. And we try-we show up with bulldozers and backhoes and start making holes. They come rushing down the sidewalk and wonder what Is going on. We try to Inform those folks to see If they would tap in. In other words get the biggest bang for your buck. We didn't find any Interest out there. Kubby/ That happened before the water came and I wonder if people are having different levels of problems that aren't as Intense. That maybe If we sent out another letter there would be a change In attitude at this point. , I I, \ !i I II I' I, 'I II, ;i ;i I I: ( I I , I' , .; " /'; I i; , ! ! I' I I II I, , d " -- ~,. ~""~---'. -"..-------""'QIIIJ.....----"...-~- --',IiO:', - .......,..... ...... - ~ ----.... ~ .......... \~ ...~._~-.-. I i" '..:. - -, \ 't " ",',,' , t:...1 ':I ,', , ' , ',' U I,' H, " """"'" ',': _. - .- \-r ,- / 1 -.-..-.. ,.- #4 page 6 Horow/ I would like to see- Nov/ When did the letter go out. Fosse/ June/ Nov/ June, that was different. Atkins/ But understand, folks, the moment you send another letter out It Is tantamount to granting them a ney or yea on this thing and there are often public Improvement projects that we have to Install simply because It Is the right thing to do. And we will get some potential for some bad public relations. In the case of the Carews and the problem that they have, I don't know of another solution for them. Tapping Into the sanitary sewer we Just Simply cannot recommend. That Just simply makes It worse for somebody else down stream. They know that. Nov/ Rick, what Is your best recommendation for this at this point. Fosse/ I think that we will be tackling a number of these. There Is one on Willow Street that Bill has been Involved In that has been a problem and out on the east side of town as well, excuse me, the west side of town. It Is Just a matter of how many of them we can get down this winter. Wed are going to have to be very careful about prioritizing them and see where the biggest threat is to the streets and sidewalks and public safety when we do prioritize them as well as getting the most for our money. Kubby/ I almost hate to suggest this but If once we make our prioritization and winter comes and we don't have contractors who can do the work In time, would It be less of a public health threat the risk of surcharging downstream form these different areas to for a short term seasonal solution. Fosse! In this particular neighborhood It Is not a risk to take. The chances are quite likely that people will continue to have surcharging problems through the winter especially If sump pump discharges get Into the sanitary sewer. That Is a special problem for that area. Courtney/ ThIs Is rather close to the Dunnagan area. Kubby/ Is there a third or fourth option for a stop gap measure If we would decide to do this particular project but can't get someone to even bid on the project or to do the work. Fosse/ The last option Is to gut it out like we did last winter. Just put a lot of sand and salt on the street to get us through but It Is not the best solution by any means. It has got Its flaws but it got us through last winter. [ " \ , Iii II ir II 'I 'l' l' I:' , ;, I: 'I L " ,I i: II \1 j i! I i I I , I ! II' II I' , , i \'; ~". ...... - .,..,~---~.... r. .' 'F/' . H' ,'t-j-':' ;~~,', ' "'. .', , : 1.;1.. _4 . ._, I, _. ~ , ", #4 page 7 , ! Horow/ Water is coming out every five minutes. D. Carew/ More than five gallons at a time. It Is just forever. We discovered In talklng to someone from the street department they checked to see If there was a water main break and discovered there was not. One of the people who came out stated that when they put in the shut off-when they put those in the water table was five feet below where our basement is, the basement fioor. So basically we have a house that was built where is shouldn't have been built but we have a house now as of 1991 and we don't know what to do. Horow/ lUck, as this sand and mud keeps coming out with the water, what is happening under the house. Fosse/ The same thing that is happening under a number of our sewers that are caving In around town. Pretty soon you start to get a sink hole there. The support from below is gone and in the case of a sewer it is fairly easy to undermine it and then get a breakage in house. I don't know how much would need to come out of there. It brings up another good point is for that tile system-for us to bring a tile to that point, for it to be successful, they need to get a handle on that sand and clay problem coming up from under the house because that wiII eventually plug the tile that it discharges into because it wiII be a fiat tile. There won't be a lot of slope and it wiII be long. Kubby/ We may need a private investment in order to make a publlc investment last. Horow/ Is this something that FEMA considers within the definition of a disaster. I don't really know. D. Carew/ I contacted FEMA at your suggestion and they took applications and they said there !s probably no problem at ail in getting some help because our Insurance does not cover because it is not the standard policies for this type of a problem. We are following up on that but in the mean time what do we do with the water. It is our problem. Courtney/ I would suggest until we get to it just keep dumping it In the street. I don't know what else we can do. Is that a fair answer. Atklns/ Absolutely. I don't think there Is much choice. J. Carew/ When they do the tapping we wiII be dumping even more out. Atkins/ Yeah, you will. D. Carew/ Considerably more I am sure. , , i I . " ~ I Iii II 'I !i II: ,," ': r;i ,j :1 !' ;, , i' , , II , i I I' ,'I . I i I) ,i . f" ,'. : "'r~/ "I'~I ,...t~' : :j-,' " , ", :', ., . t:..., ' , . . ~, ", ': . .~. ,". - ,-" -. \- . ;,. . :, '1 , ": '-, #4 page 8 Atklns/ And we will probably hear about It. I think-will get many calls but I think that also, Donna, that you can point out that you have jeopardy to your home. You have got to be a pretty big stinker not to understand that. Courtney/ You wouldn't have quite the frequency of discharges in the winter that you have right now. D. Carew/ I have no idea. Nov / Last year they did. D. Carew/ It was every ten minutes to IS minutes. Courtney/ Mine is cycling every three minutes now. It does slow down in the winter time. Fosse/ John and I went out and measured it one day and it filled all of our buckets and then we got tired of emptying our buckets so we just watched it for awhile. It is an incredible volume of water that comes out of there. Atklns/ What I am hearing you say so they have at least a temporary understanding of what-so they can proceed with their tiling. Do we go back and talk to the neighbors again about the project. That is the only way we are going to resolve the thing and just so you are aware, we may continue to meet with some resistance. Nov/ I haven't talked to any of the other people. But this case does sound like a priority. Atklns/ We have-we are going through a review right now and we have got 43 different sites that have different kinds of problems and trying to assess each and everyone of those is not going to be easy on us or on you because you know you are going to hear about them. Kubby/ Instead of sending out a survey that says do you want to do it or not. Can we send out a survey saying we have identified this as something we want to do, do you want to hook on or not. Atklns/ We did that. And I don't think you need-personally I think it has reached a point that surveying is over. We have to install something. We apologize for the inconvenience that it is going to cause everyone. There is really no other practical soiution. We did offer the other property owners an opportunity to tap in this drainage. D. Carew/ We have a picture of this. Atkins/ I have seen it. I , , , , ! j': \ ! II I" 'l' (' /' II' I, III!; I 'i " , " I I I I ,I " ;: ;\ ,,' ,,; . , ' . ',\ I . . '. ( "- , , ' , , < " l/ ' i:~J H', ,ht, ,. ',: " '. :..- ,. \l .1\' #4 page 9 Kubby/ If there Is potential for concern In the neighborhood that the more Information we give to the neighborhood. It may not be that they like It but It is acceptable because they've It. Or even Just a one page explanation of what your problem Is. D. Carew/ We have been talking with them, the one that has been contacting john __ weekly I think It Is. I went over and spoke with her today and explained what we were going through and the city. Atklns/ Did you get anywhere. D. Carew/ She seemed to understand why. It may stop a few calls. And a lot of the houses that are on that street do not have basements or they built higher than we are. We technically behind the Bethany Baptist Church, below It. And two of the houses to the east of us don't have basements and those that are to the west of us are high. They are built up considerably higher than we are. And also further back form the street so that that might be a difference. Atklns/ Do I understand what we are saying to the Carews that they plan to proceed with reinforce the wall and proceed with the drain tile which we know full well will put more water Into the street. Is that what I understand. just so we understand that. Horow/ They are also pursuing the FEMA route for reimbursement. Courtney/ We will Include It on our priority settlng by the staff. I don't think council Is going to get Involved In prioritizing these 40 some projects. It Is engineering decisions form my perspectives. Fosse/ This wasn't even one of the 43. Courtney/ Make It 44 now then. Kubby/ So that also means that If we can't get It done by winter that we need to commit In making sure we have got sand and salt. Extra attention. Horow/ Thank you for coming down. I know this Is hard. D. Carews/ Thank you very much for listening. Nov/ There Is one more question. SomebOdy, maybe Rick, said that you could put a plastic tube which would go all the way to the storm sewer. Fosse/ That Is what we are looking at. just a plastlc- Nov/ Above ground. Fosse/ Oh, above ground. No that would need to go about three blocks and cross eleven driveways and two streets. Nov/ Too far to do that kind of thing. ;.,i " '" __-,........,..,..~n~ .__ "._ --.-..... ~ f i ; , , ' , " i :' (I I; II II 1\ , II iF Ii I: 'I" ' I': ',' t:' Ii! I: [I I,i I Ii I II I II I,{ I " ~........- ""'11('''' ____ ---"'1-----.. -.....-- ~ ..-,~..... --- ""QI'I'...-...,--......- --'f"'" ...~ ... - ~ ~ , , I" , " I t,-/: f' t-" ,/-: ' ,,': ' , ,:' ":'.' _I. :, ,.5, " " " ", , " #4 page 10 Fossel Yes. NovlOkay. So you have to put It underground next to the curb or In the parking or where ever. Fossel Right. Atklnsl Also below the frost llne because If It picks up a little water It may freeze on you and It would get all bunged up. Fossel And for the tile llne that they are talking about putting In, to work properly It would also have to be down low so It can drain by gravity Into It. NovlOkay. Horowl Thank you. Courtney I Any other Items for public discussion not Included on tonight's agenda. Charlie Ruppertl1406 N. Dubuque Road. I live up there where I have five or six parks within a mile of my place. The reason I came down here because I wanted to kind of remind you of something on these resignations started coming on. It happened years back. The only trouble we have up In our end of town we don't care If you put four or six lanes there because they won't bring any more traffic. The traffic Is already there bumper to bumper. It has been that way for since the July 4 or before. And I talk a little bit about the southwest, the fast growing part down there on the southwest side. You had a movie there the other night. P/z put It on. They had a whole bunch of kids, I suppose a dozen or more playing right In the middle of the street In the storm water. The road Is high on one end and high on the other end and they were having a great time. They said It happens 12 times a year. I didn't quite agree with that. I haven't found It. I go down there every day. I haven't seen It that way. I got a couple of llttle pictures here or a little bit about the parks. (Shows pictures). On this particular street they do have a potential park access right onto Weeber Street. It is an Ideal place for a park. Wouldn't want anything better. Right there where ali the kids are and all of this and that. And It would just be a fine spot for a park but I don't know If anybody has mentioned about a park there or anything. Horowl Is that your property. Ruppertl No, but It adjoins It. It Is-they haven't had luck In my property for locating a park there. It has been tried three or four times and they never-it was either too far away or too - ~ JU " , , , , ; r , )' , ( ; i ,,' , II I: I I I , 'i I., 11, 1\ - It U , i-,' !; I I I if ] Ij ,I :, , I , I .'-1 I \ /, , I, ""If"'. ........ ~ 1 I i I , i .. '1---..-, ~...... ~ ..-,.......-- - -- ~"'-... ----- ---,f".... .... -\-- ... -~. 1"'- \ " " , ~. I " ,\ :. FI.. /t:.../ tJ b ," .' , ' ~ _. - -. ,... , , / :>'\1 / '\' ~._~ ! I #4 page 11 expensive and here you have one now that is right exactly where It should be. It would be an Ideal place. So anyway I am not saying anymore right now. That Is as far as It goes. Kubby/ Charlle, do you remember what year Dick Burger was on council. Ambr/'64. Kubby / That Is when that picture was taken. There is no sate on here. Ruppert! Well, the picture Is back here on the wall somewhere. Get It within four or six years. Ambr/ '64. Ruppert! They don't get any closer on that. One fellow told me he said we went back to '60 something. Well, that Is 30 years ago and the way things are changing In that area you wouldn't recognize the place If you went back 30 years on the thing. And a lot of other things there will come up later. We will let It go at that. Horow/ Thank you, Charlie. Courtney! When I came on this council we were talking about Harlock and Weeber and when I go off we are going to be talking about It again. Some things just remain the same. Any other Items for public discussion not Included on tonight's agenda. I, ! " \, I 'I Ii ,I " - ii, I: ,I I, Ii I: " I' " 11 'il I"~ I: I: , [I Oli ,i Ii ,~ !. I ! I I , ': { ','C/'" '1(;;../ ; ,'t-l ,: ,:-1, .,' ". . f' _',' ~r" ", ,V' . '. ", \ ';""- 1 L ---"'" ..,- Iowa City City Council Regular Council Meeting August 31, 1993 Page 7 ITEM NO.5. PUBLIC HEARING RELATIVE TO CONSIDERATION OF A HOUSING PROJECT TO BE KNOWN AS THE TENANT-TO.OWNER PROGRAM. THIS PROJECT ENTAILS THE SALE OF PUBLIC HOUSING UNDER PROGRAM GUIDELINES. Comment: Under Section 403A of the Code of Iowa, the CIty Public Housing Authority Is required to hold a public hearing for citizen comments on a proposed housing project to be known as the Tenant-to-Owner Program. The Department of Housing and Urban Development will enter Into an agreement with the Iowa City Housing Authority to replace Public Housing unlls that would be sold to tenants and participate In Housing Assistance Programs. Action: h/, (k.v A ~.3.1r ITEM NO.6. ANNOUNCEMENT OF VACANCIES a. Planning and Zoning Commission . Once vacancy for an unexpired term ending May 1, 1997. (Casey Cook resigned.) This appointment will be made at the October 12, 1993, Council meellng. ITEM NO.7. CITY COUNCIL APPOINTMENTS a. Consider an appointment to the Committee on Community Needs to fill an unexpired term ending Apoll, 1995. (Bruno Pigott's term.) Action: ~/ ~ ih....flAh rt~A4d'{) . ~:J.'l & 1t.l/ZAL'''r') t#arJ ITEM NO.8. CITY COUNCIL INFORMATION. kJiw A 'f~.1 ~ ~:l ITEM NO.9. REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY. a. City Manager. ~()~ b. City Attorney. ~o- .--,....._..."......_ mn._......__. , , , , i, Ii 1i: \ f' 'i! I)i r (, t. I" Ii II'i i i ! I /, 'i " (: . -- . " ~:' 'l1',')d',~t':, '/j ':, .., " ;,', , , , , '1 I #5 page 1 Courtney/Open the p.h. on this Item. CHANGE TAPE TO REEL 93-79 Side 1 ]an Rutledge/ I have been here before on this same topic and although of course everyone wants more low Income housing In Iowa City, I am stIlI here tonight to ask you to decline to sell public housing In Iowa City even If BUD would offer replacement housing. I think part of the problem Is as I understand the proposal Is applicants would have to buy their public housing unit but first of have to qualllY for a bank mortgage. Meet underwriting standards, credit worthiness test, asset and debt ratios and all sorts of things. It would be very difficult for many low Income people to do. For example, If they have any other kinds of loans at all, car loans, student loans, furniture loans, rent to own loans, Master Card and so on, it may end up dlsqualilYlng them because of their marginal Incomes. Then you would half to find people who could pay the closing costs and pay the points, who could pay the monthly mortgage among, who could pay for repairs and maintenance and who could also pay for utilities. Because under the public housing program tenants pay no more than 30% of their income for rent and utl1ltles. In the proposal that I have seen they left out utilities all together. It was just 30% of the Income for the mortgage and taxes and Insurance. So that would Increase the cost considerably to add utllitles. So, In the example given In the proposal, after paying for 15 years on the first mortgage at perhaps 44% of Income with utl1ltles they would stIlI have a mortgage of $72,000 on an $80,000 unit and may be something but I am not sure it is ownership. I don't think people would be able to payoff such a mortgage and they may not be able to pay it in their life time at that rate. But I understand you might say well you could sell the unit. People off sell it before they payoff the mortgage. Most people actually do move before they payoff their mortgage. So that maybe they could get or harvest whatever value they put Into It when they sold It. That depends on the housing values going up and I think In Iowa City housing values have gone up a fair amount recently. But It Is hard to know what will happen In the future an also when a person Is In a very limited income It Is difficult to find the money to Improve the house or even , , ' I' I: 'I ': I U II Ii i, i I ~ II ~ Ii , . Ii .. II: I'i I: I;' '- i} i , , I , II I ,I 'l j! ____ --~ --~ """W\--- ~ ..-'....... -- . --- -"""'''----.w- .' , I, . I '";"',:,,,, - "'I-~ ' , , ; " ,',- ~ " ,,' t -r ' iff ,', t-1, ;, ",' , , ' , ,;' : - -., ,- '.' " #5 page 2 keep repairs and maintenance going on the unit. I think most of the public housing stock In Iowa City was built In the '70's so It Is getting to be the time when things might need to be replaced. The plan calls for going over the house to make sure there are no system failures. That Is a good Idea. But even without any systemic problems, the roof may have to be replaced, appliances may have to be replaced, heating systems, plumbing systems, even just painting and ordinary kinds of things, all require a fair amount of money. I don't think a lot of low Income people are going to have that. They won't be able to write out a check for $200 to a plumber If there Is some kind of problem. They may not know how to fix It themselves. So we talk about adding to the value of by sweat equity well you may have sweat but you also need the materials and the know how and so on to Improve It. And after you take care of the routine maintenance and repairs you are probably not going to have the money left to put on that nice little sun room and really Improve the quality of the house that much. But I can Imagine somebody saying okay, maybe It Is not a really wise way to spend the money but If HUD Is going to give the money out why don't we just take It because they will give us the replacement units. But I think there are some other costs that need to be considered and one Is administrative costs. The Housing Authority will Incur a lot of extra burden. They will add replacement units. But the ones that they sold they are stili going to be Involved with. They are stili going to be carrying the silent second mortgage and people will be calling them saying the roof Is leaking, the furnace doesn't work, help me, help me what am I going to do. And they will have extra time spent and they will have to even add staff potentially. And then lets say the worst happens and the family Isn't able to make the repairs or maintain It and the place has to renovated before It can be resold. There Is a lot of expenses there potentially. Then also the danger to the family If It fails. If they fail they would lose their subsidy. They would not receive a housing subsidy at all. They could be evicted. They could be foreclosed upon and evicted. They would have to go to the bottom of the waiting list again for any kind of assistance. So there are some downsides to entering this program. There are other things that kind of concern me. One Is the plan calls right now for Initially using new construction - _,.J.~' -- ; ; , 1: i I' 'I- 'I' Ii h !~ 1" I" " t I " /' I! . , " I II !, Ii .. I' : II " i I I " I I , II II 'I ,~ "'ff"". "., ..... ---~~- .........~ ..-........-- . "". "\ \ . ' , l; , , iJ ~" b'" ."~i' "/]" .' " ',' ,:, , '1 I #5 page 3 to replace the units. I am wondering if HUD Is really going to give the city enough to build new units in Iowa City. The plan again said we don't know if we can actually find spots to build them or get the money to build them but we are planning on doing new units. I wonder If that is really feasible. If they are going to buy existing housing stock will It be much older than the present housing. Even if you could buy replacement housing it just takes that many more moderate income houses off the market for others who might try to buy them or rent them with a Section 8 voucher and certificate. Right now we already have unusually more than half of the certificates going back to PHA because they can't find anywhere to rent with them. So I think it Is a serious problem. In short this is basically a numbers problem. A numbers game. Can this be made to work. IS it feasible. I don't think that anyone yet has adequately crunched enough numbers to see if It will really work or not. For example one of the examples In here was that you would have a $80,000 unit and that the person could afford to pay the $188 a month. They would have $100 of that go to taxes and Insurance. So I just called a Realtor and said what would be the taxes and Insurance be for a $80,000 unit. Well, it would be $250 a year for Insurance and taxes would be about $1600. That Is $154 a month, not a $100 a month. That extra $50 month could be a big difference for a low Income person who Is just barely making the cash flow to begin with. I also called Iowa Illinois and ask them what are the average utIlIties and they gave me the figures and it Is about $86 and change a month. So you start adding these things on and it becomes very difficult to see how it is going to work in that kind of situation. So I think because of the problems with this. The potentiai for problems to the famIlIes and the lack of feasibIlIty or at least no clear demonstration of feasibIlIty for the project that at this point Iowa City should decline to sell public housing and decline HUD units even if they might be offered. If the program does go ahead, I think there should be a written plan for loan servicing. That Is if the family loses a job, a spouse dies, there is a divorce, temporary layoff, reduction In Income of any kind, public benefits or decreased for whatever reason, child leaves a home and so forth, that there Is a system In place for helping them. There is really nothing In the plan that says they plan to do that. But there Is - -.-.-..-. - , , , i i , I, . , ~ i' II: Ii II! " , - II r '" I; '!- ", I: " LI j', 'I !I II \ I " I I' I I I II 'I Ii . ( ::, ':fl fl . H \ " t'. :", --: : ,-' .,'.-' ...... ,\,' ". , " #S page 4 no plan. It Is just a statement that they hope to do that. That Is a very Integral and Important part of the project and again I wonder If anyone has figured the cost of that. Do they have any estimate of how many familles might need this. That could be gathered I think from lookIng at HUD and Farmer's Home Projects where they have these kind of loan servicing devices. How long would the help be for. How much would It be. How much money be required. There Is nothing In here about that. Whether It would really work or not and without It I think It would be a very serious problem. Will there be a grant program for maintenance and repairs. Again, the assertion Is made that once the first house Is sold that this will be like self supporting but I don't understand how that could be. There Is no analysis of how that could happen. People need to have major things repaired or replaced. How Is that going to happen. What do they anticipate the rate will be for that kInd of help and how much money will it take and so on. I think there should also be some very very clear disclosures to people. If you ask them If they would like to own there own home most everybody would say sure. We will make it affordable, 30% of your Income, it will be great. Everybody would say yes, I think. But If they understand that they might lose their subsidy, they could be foreclosed and evicted, they might not be so happy about that. If they are they would have Iiabillty for any deficiency that might result and so on. So I think there should be some very clear disclosure to those who might be Interested In this before the program would proceed. So, In short, I hope you don't do It but If you do it should be made much more clear and specific before you proceed. Kubby/ Jan, does it make any difference to you that In Johnson County to be considered low to moderate Income a one person household can make $22,000. I can't remember what the ceiling Is. But it Is fairly high. Does that come into your thoughts at all. Do your arguments are they still legitimate In your eyes even though the median Income and it seems because of some of the things you said that the very very low Income would not be served by this program because they would not qualify. But that the upper moderate Income within the low mod. Income category may. Rutledge/ I think that Is one of the inconsistencies In the plan Is that it says In various places that probably only those at the very ~ 1 , , I , . i: ~ I, i II: Ii " I I: Ii " '! :l' , . 11' Ii , I, , ' I! i ,,' r I' II I 'I I I :' I if ,I, I, I " I , , , , " ," . , , , " \, , I :,",/,~/ ", ,/:1 ',f'! "I;:~" ,',',' f I,"""}, " ,...t . , , , \~ -'" -. .. , , , , 1 .i,. #5 page 5 top of the ellglbillty spectrum will even be eligible. But then it repeatedly refers to you can only sell-this program Is to benefit low income and very low Income people which would be 30% of median. Later on it says you can only resell to a very low Income person. I am sure he didn't mean that, the plan didn't mean that, because that would be very hard to find. But I think the plan is a little vague on who Is exactly Is suppose to be benefited for this. It says different things throughout the report. I think it is probably Impossible for those who are very low Income to benefit from this program. The assistance will be going to those who need It the least. The report even seemed to suggest that there are people kind of hanging on public housing units hoping for this to go Into affect Instead of going out and having their apartment be on the regular market. I wasn't sure If! understood that properly. There Is some suggestion of that. That would be very odd. I mean If they wanted to go fine. Then they really don't need the subsidy. So I think that It Is hard to know how many would really be eligible and Interested and of those how many would really be able to complete it successfully. I just don't think there Is enough Information to know. Nov/ Do you know how the percentages of average Income are on people who qualify for subsidies In rental housing. Rutledge/ I am sorry I am not sure what you mean. Nov/ The average Income. The median Income Is relatively high and we usually gage the vouchers and certificates eligibility based on 50% of median income or 30% of median income. Do we have those numbers. Do you know those numbers. Rutledge/ I don't have them with me tonight, no. Nov/ Because sometimes that would give us a better Idea. They may not be as high or as low as some of our discussions tonight. We need some real numbers. Rutledge/ The example In the plan Is the one that I was looking at on page- Kubby/ For a four person household the median Income Is about $33,000. Steve Is going to figure out SO and 80 % because Isn't that the parameters, Ron. Rutledge/ I think very low Income Is 30. Kubby/ 80-so the median Is moderate and 80% of median Is low and 50% Is very low. : , : : " r. I III II " ii ii Ii 1;' r .; I I'; - I' , I I,; ',I " ;> I ! , I' I I, I I: " I I , i , . , , {':, 'C/" LI' CI" :a" " "', , " " ,', ~ ,~' ~ . -'~ . ^ JEt, . '-. ,::r '. ~~~ '.. . ','. '0''''' _" /" #5 page 6 i I I , i I I , I 1 , I I , Nov/ When I looked at this I was concerned that somebody with $12,000 annual Income would never be able to do It. I Just thought that particular example Is really not realistic. However if our qualifications are such that somebody with $18,000 or $20,000 would qualify for this ownership program, they might be able to handle It. Rutledge/ It would depend on how large the family was. $18,000 with a large family Is not going to be very helpful. But I think sometimes the Inflation has gone to the point people are surprised what poverty Is these days. But people can still be In the poverty level and have Income In the teens. Kubby/ So for a four person household the median Income which Is considered moderate income is $33,300 a year and this is gross income. At 80% which is low income is $25,840 a year and very low income which Is 50% of the median Is $16,150. That Is a four person household. So a very low Income $16,000 for four people Is not very much In this community. Ron Henderson/ I was looking today for another reason and a family of four Is $22,750. One person Is $14,500. Those are the ones that Just pop to the top of my head. Those are 50% median that we are working on presently. Things change every-I believe It Is October of every year or so. Kubby/ So maybe this Is not correct If they are low. Henderson/ It may not be the current one. They go up. Kubby/ We need to change this. Henderson/ I will provide it. Nov / Ron, don't go away yet. If we are going to have to aliow for maintenance Is that going to come out of the housing authority or Is that going to come out of the homeowners budget. Henderson/ That will come out of the homeowner's budget once it Is transferred. Nov / Where is thIs going to come from If the homeowner if already paying mortgage Insurance, taxes, etc. Where is the maintenance fund going to come from. Henderson/ The maintenance fund Is going to come from the sales money that Is received by the city. Nov/ Then it is coming from city money rather than- Henderson/ No. I don't want you to ever use the word city when you are looking at me. What wlll happen is for instance Jan was talking about, for instance, the number of people who might default on a loan and that Is running right now at 6-8%. So if : ! ; . I J: , \, I I 'I' I I ,: ': II Iii I" " Ii' I I; /I r Ii ,,I .. 1;' :1 n I[ : ., I , , " " , , i ~,...... "11I"'"".... ..... ----~ ~ - -..-..-- qa, ...-' ........ -- . - ~ I " : f'/' : L/' tl", ,\ U', .....,'.': >' ,; ,'I~.,"',I"=,. 0\.',:7: I ~,.::.D _' ',". ,L., ,,' 115 page 7 we use those figures and say that our population if approved by a lending Institution that the mechanism that they use will yield the same del~l.U1t rate among our folks then we are talking about one and half houses being returned to us on a default by percentage along. If we look then at the number of units that we are offering for sale which are 28, 20 which we just purchased over the last year and a half, we probably have no risk on those, major maintenance. What we are doing Is looking a portion of each sale to be returned to be a funder for the defaults amounts, the maintenance amounts, to help with the Income during the first five year amount. Those things will be funded out of each sale so a certain amount of that will be reserved for protection. Kubby/ But the amount we get will only be the amount of the first mortgage. Henderson/ That Is correct, cash. Kubby/ Which Is a small percentage of the purchase price. Henderson/ You have to remember that Is the only percentage that we are working for. In other words If they default on a $20,000 mortgage we are only exposed to $20,000. The other amount of money Is still ours and while we could go bid at the sheriff sale $80,000 and retrieve the house, we are just giving the sheriff 80 In order to pay us back 60 when they clear the bank loan. All the numbers we talk about here are relatively small. So If a person defaults on a $14,000 loan that Is the exposure we have, Is $14,000. It Is not 80. Kubby/ The point about that Is more that we only have that much to use for program costs or helping with maintenance or dealing with any contingencies that come up. Any kind of emergencies where people will need some loan servicing or whatever. We are not working with-since those numbers are small we are not talking about a very big pot of money to deal with. Henderson/ Ifwe just said the average return and again my examples are meant not to be real examples as much as learning examples. So If we just say that we just sold 20 houses for $20,000. Just use that as an example. Our Income would be $400,000. The amount of default under 6-8% would only be $40,000. So we would have $40 out of $400,000. You see the numbers get to be what we can make them. We can make bad numbers and we can make good numbers and , , ' , , , , i I, \ , Iii Ii II: :\ I: 1" r \ I' " i i: (, II i i I I , " I , , ,I " II, !I 1 :i ;, " v,. ---- - "'1 ...;.-~-....- I:. .. 'r:-:-/~: ,,/~I"t~J .'.' i~:,' '\' -, ,: , '. ' , I""] ';';;'~ ' " ; -~.; -.. ..' I ,"'" I . . '1 #5 page 8 I somewhere In between Is where they are goIng to Ile. The major amount of numbers for the fundlngs are small. Courtney! Let me make sure I understand thIs mortgage situation totally. The first mortgage on the property would be the $20,000 mortgage and it would be accruing some interest and we would have a regular amortization schedule on it over a 15 year payment schedule. Henderson! Correct. Courtney! The remaining $60,000 second mortgage sllent Is that accruing Interest too. Henderson! Not at this time. Courtney! Not until the 15 years is up on the first mortgage. And then when they refinance it starts accruing some Interest. Henderson! At some poInt, right. That hasn't really been clarified yet. Courtney! Now, Is there something about this first mortgage that will kick the Interest rate above what normal market interest rates are due to risk factors or anything Ilke that or will it go out to Fanny Mae and Ginny Mae and all of those. Henderson! I don't think it will ever make It to the secondary market. I think this Is what they will put Into their community reinvestment act amount of money. Courtney/ But you anticipate that they would do those mortgages at a market rate just Ilke any other mortgages are being done. Henderson! My feellng Is it will probably be as competitive as just a regular street mortgage because of the CRA value that they are going to have with them. Courtney/ Well, given that I would suggest that on page 6 you go back through and do some revisions there because you are working with a eight and three quarter Interest rate over 15 years. Henderson/ One of the problems I have with my write ups In things change. Courtney/ That Is right but it makes a big difference In the arguments that she was making about the amount of payments and so on. 15 year money now Is running six and five eighths percent and that reduces the payment considerably. Henderson/ It makes the Initial mortgage much higher. Courtney/ It seems to me that during these low mortgage interest rate times that makes this sort of situation all that much more 1 i ~ : i ~ I' Iii II 'I " , -- II ii- II ;: 11' " I: " , ,i - ~ i i: I: I' Iii II 1'1, I, I II ! I iI i , , "'IIl"I'. -- ~ --- ..........-~ -..... - --Jlf~'" ... ~..- . ____ --- "1~- ~"""~.,,-'.....~ \~ ....~-~-.-; \ r. .' 'C/, ',FI .- .~~''-\.fJ ",,' ',' '. :, ~. ' , t~~,' . -:--. r, '." ""','," I. #5 page 9 appealing. Especially when you are not accruing any interests on the extra $60,000. This is a bargain however I look at it. Henderson/ It is a bargain. It is also meant to be the enticement for people to do better as a reward for doing better. I think It is basically bottom line. There are ways we could unsweeten the pot if you would for certain. Kubby/ There is a five year time frame In here too. Is it oniy during that five year balloon time that we re-evaluate that household income or is It whenever their income changes. Either up or down that things are adjusted. Henderson/ We would only require them, primarily because the bank feels much more comfortable giving a mortgage with a five year balloon, a fixed rate. We would give that as a period for the family to grow, If you would, like everyone else who has a mortgage whose Income grows but mortgage stays the same. Then at the end of that It would be reevaluated at that time which could either go up or down. If they are in a situation where their income is going to be very volatile now It would not be recommended to them to purchase a house because that Is a long term commitment where one should have one's own life together to a certain degree. Obviously there are going to be things that will transpire, illness, so forth, divorce, that could affect one's decision to do this. This is not meant to be a give away program for people nor It is a supplanting program of any type. This is to address some of the issues that we see today of an Inability of a moderate income famllles to be able to save enough down payment to get a unit. It sort of helps boost them or bridge them across the down payment. Or whether mom gives them the down payment or whether the city does in a fashion given the down payment a lot of people don't really rely on their own where with all now to get houses. There are just a lot of other ways. There is always getting the big concern about them going out and loading up on their Mastercharge to get their down payment, for instance. There are-income would not be changed by our requirements. If they got a nice job or increase in money, won the lottery or something like that, they could go to the bank and take out another mortgage and payoff the second mortgage and pay it off In cash. We wouldn't stop anyone from payIng It off. Nor would we really like to see a lot of people comIng back in and saying you know I lost my job no, : , , ! ~ Ii , I' Ii ,\, I' j~ . Ii; " I' If ,: \: i, i< I, il I: 'I II! Ii \1 .! '. " , \ I " I I I I I ,I If :I . , , I:, 't~/.'"" It', 'r', "-.:\,' ", ,'" ' , , ,v" , I" _. ',_" _', )'. 'I ~ . , , " #5 page 10 therefore, I need to come down on the rent. We'd say that Is what we all have to deal with. You have to go out and get a job. It Is something I don't do now In my program because we recognIze that we are working with people who may have developed skills and ablllties to maintain an Income. But If they are going to buy a house, surely that would be an expectation that they should have even of themselves some kInd of stabilIty so that they can guarantee their freedom from assistance. If they are just doing this to catch something to go out for a Ilttle bit and come back with a Ilttle extra money on the sale or something we will have a few of those. But it Is not meant for people to use it as such. It Is meant to be a one way street from assistance to home ownership. And what they do once they are out there that Is all are allowed to do Is what we do when we are out there. It Is only when they are In my program do I really have to keep a tight control over a lot of their behaviors. Once they are Into their unit and purchasing it at any rate then they become a member of society who has to grow up or whatever what we want to say at that time. Have to take on the responslblllties of home ownership and I am sure that there are a lot of people out there that aren't quite ready for that. Nov/ Ron, that Is one of my concerns with the lack of maintenance fund. The renter's mentallty If my walls need painting I will call the city housing authority and you have got that mentality maintained In this program. You have assumed the maintenance problem. Henderson/Naomi, the only thing we have really assumed here Is that If your rood falls In for some reason that we did not see we will come out and give you the cash to get the roof repaired but when you go back for your second mortgage, your second time getting a mortgage, that loan Is going to be cleared off. It Is a loan, It Is not a gift. In other words all we are saying Is that we understand that some of the people don't have enough equity In their home to have a home equity loan nor do they have enough strength In their dally finances to be able to purchase Ilke a new roof. So we recognize that as a loan which can be cleared off then. Instead of taking a bite ou t of the second loan they would clear off the maintenance loan. The same way with the payments. If they are III the premises to I, I?JII ' ; I , , . i: ~ , I,: II 'I' I' r:~ I' I,' 'I 'II I': r 1< r I , I I I, I' Ii - : k !; II i i I , I' I I .I ~I I, , I I " ,.,. ---- - .".,-~-:--~~--- ~ r+-' ...... - ..... ...---- --If".... .... f . - "- ,-' -', \ (""'I . ' , ' : : . ,'H --,~f-r. ,t-:I' ,~v, " " .', '0 '.\ . -. - ,.-., ' .'.' 1 , #5 page 11 make payments but that Is a loan that would come off of the second mortgage. Nov / I am not talking about that kind of major maintenance. Henderson/ But that Is the only kind that we would be deallng with. If they wanted to paint their house they are going to have to get the money to paint their house. Nov/ And If they want to repair the plumbing they have got to get somebody to repair the plumbing. Henderson/ Well, It Is going to be a minor plumbing job, no, that Is true. And I mean there Is a lot of ways Individuals get plumbing done today. I don't serve all of the poor In Johnson County. There are poor people In Johnson County that somehow make It through. I am not sure how they do It sometimes. I do know. I get calls to go over and help somebody change plumbing and then they come over and mow my lawn. Things Ilke this. This Is the way people get things done. Again this Is not a real time example because I couldn't do plumbing at the moment but people do things to get their units done. They just don't let them deteriorate. Also we have people who have been long term people In public housing who take care of their units. Mow their yards, If they are In a house they mow their own yards. They don't bother us for light switches. They just put them In. They are $.89 or $2.00 We have some IndivIduals like that, too. Between the trainIng program for those who don't have that concept to those who already have It. I believe maIntenance, while It could be a major catastrophe In the units that we are transferrIng, I don't believe It wlll be such a catastrophe. There Is always the thing-I noticed when you were listening tonIght that applled to the homeowner. That If we sold them one, a bad house, and knowingly, I am sure you know there would be considerations given. So I am not sayIng that we are goIng to hold them by the hand per se as you may allude to because they are going to have to be able to take home ownership. Nov/ I thInk we also have to train these people to realize that home ownership Insurance includes all of your furnishings and the renter's mentality does not Include furnishings. They don't think about Insurance for things like that. Kubby/ Some renters have renter's policies so some renters-the way we are talking Is kind of paternalistic. ~ 1\ Ii! . ii li,l I" "1'1' i,,:; '; I:,,' ,I' '. ~ I Ii ,,' n i' I i I I I~ ,\ (:,:', ':LI 'b"" tJ ,: " ;~:t',' : ''-','' ,', ." I / 1>,- )' I {, , ...... --- "-. .--- '. ....-----......-- " #5 page 12 Nov/ Well, It Is. These people have been given these paternalistic style of help until now and they are going to need some training. Kubby/ Not all tenants behave the same way. Some have Insurance and think about their furnishings within their homes and some do. Horow/ Okay. Courtney/ Any other public discussion on this Item. Kubby/ Will we be deciding this In two weeks. Atklns/ He nodded yes. We will have a resolution next meeting. Courtney/ I close the public hearing. " I ! , .::. .............-.'" "1' . " i \'!" "'l- \ -----. -.- _. I i , I " I' j I .1. 'I ~ i' Ili i II - Ii, il 11.' ! i ~ ,\i- ,1\ , ii,' 1:' ,I . k ! '. ~,r . . .!;', I: !:'. . ,.',' I"" :i I",. , , /, I, " , ......,..._c. " " '- \ f'-t' , , I ' ..:. -, '",,' " .' H, ,~l'" U'~, ,'" " . , ' / \, ,I . .---.------.. #8 page 1 I I l I , , ; 1 , ~ i ( i ! ! , I ! . , , i I I ! : Courtney/ City Council Information Kubby/ One Item tonight. Tomorrow, September 1 Is going to be the opening of the Names Project. The AIDS quilt is going to be in the main lounge of the IMU and names wIll be read of people who have died from AIDS, until 11:00 PM. Then Thursday, names wIll be read from 7:00 AM until 11:00 PM and Friday from 7:00 AM to 7:00PM. It is a very moving event. So I hope people can make it and it is an honor to have it come to Iowa City. A iot of peopie put In a lot of energy to get it here and I hope people can stop by. Nov/ And they wll/ also be reading on Saturday. Kubby/ Thanks. Nov/ They are going to be reading every hour that the exhibit is open. Kubby/ I am readIng 10:00 PM. Horow/ I am starting on 7:00 AM on Friday. Kubby/ You wIll begin it and I wlll end It in one day. Nov/ I am going to read It Saturday afternoon when there is a footbail game because we had trouble getting people to go to that. Pigott/ I have three things. First, the Iowa City Community Theater Season wIll be beginning soon and their first show Is The Klng and I and I urge the public to go out and participate in that whether It Is ushering or viewing the show. The second thing I would like to announce is my office hours wIll be held from 6:30 until 8:30 every Wednesday night. As long as It is warm out on the pedestrian mall at the corner of Washington and Dubuque Street. And in the winter or inclement weather in the Rec Center. The third thing I would just like to recognize a person who stands behind the camera filming most of the city council who I believe is going to be doing it for the last time tonight. His name is Rick Emmetson and he is behind one of the cameras rIght now. Thank him for making us all look pretty up here. Thank you. Nov/ I have had requests for handling hazardous waste by donations to good causes. We have a system where we are going to mingle paint and give It to the University. I want us to somehow create a system where there are usable things that cannot be mingled this way, can be given to some organization. I think people like emergency housIng project would be happy to have unused shoe polish or cans of spray paInt that have I II 'I t I I I i,'; , 1 I I i I I I , i I I i i I I i i I , I i ; , I I I ! ! : I , , , ' Ii : ~ II: ,II ., J.. p 1\' 11 J' l'~ , I< ,) I II ,I " , , I' ii ------..-- ~... - . -,--r-"',--- -.........~ -, -~ ~ -.....".........- --l~""~ ill ....... \~ ~ i. "~-/" l~" t'-:,,/ ,1:,,[ . . " ,I, ': ' r '" ',", . 'J __, . _, _ r "." ,., , , " , , #8 page 2 been used for just a few minutes. Anything that Is really usable. I trIed calling Brad Neuman today and he just wasn't In his office. But we need to re-thlnk and try not to put everything away. Send It away or whatever we are doing. Kubby/ Naomi, some communities before there household hazardous waste have two or three weekends of swaps where you could pick up a little bit of Brasso or paint or all of those things that you are talking about and then It culminates In household hazardous waste day. So stuff that can't be exchanged get dealt with In a safe way. That might be something for us to think about next year. Nov / I was thinking even for this year If we could get a good location. For example, the Salvation Army said we will give you some space for these kinds of things and then people who come In In need will pick them up. And they will have traffic going through there anyway because of the soup kitchen. If they have any storage space we could tell people those things that can be re-used cannot be brought down to the hazardous waste day. Just take them to the Salvation Army or wherever we could possibly find a storage place. Okay. Think about It. Horow/ I have a comment. Oxford Is celebrating Its 125th anniversary on September II. There will be a parade starting at 11 o'clock In Oxford. Mr. Atkins, are we able to particIpate In this. The reason I am asking thIs Is the Oxford truly particIpates In many regional ventures with us. They go that extras step and I would love to have Iowa CIty particIpate In their 125th annIversary parade. Is thIs at all possIble, short of me walking. Atklns/ I was going to suggest that you go out and walk. Horow/ I walked In Coralville so I can probably do thIs. I was hopIng for some wheels-like fire truck. Atklns/ Two bIcycles have been offered at thIs end. Nov/ Fire truck. Wow. Horow/ They are a part of our mutual ald. Look, I am not exactly the motorcycle kind. I would like to pursue thIs. If anybody has a protestation about It let me know. Atklns/ What are the dates, again. Horow/ It is September 11 at 11 o'clock. There Is no entry fee. But I just wanted to let council know that this I would really like to do. If I hear-I don't see any dissent among counciL If I am crazy enough to do this you are all for It. Thank you. : I 1 ~ , ~, . I I' I! II ,I; , " i: Ii. :1 j!' " I: ,I I,; j: 111 I; " I I " I i i j " II iI ----~ "'........-""fI('". i, I '.' ..... ------~.~-. ~.... ~ ..-,......,..-------- .... ... -.....- - -If".... -... ....,....- ...-..~ \ , '..' " ',' f ' " 1" 't-/' ""'1""'" f.-' :,':"'t ' ',' ,'," : ,', ',',t:... : /'-""'" , '"I"", __,' , ' '~'., --- . - -., ~. . . ,,' \1 , " -......, . -.. #8 page 3 Courtney/ Anybody that has a convertible for Susan to ride In, call her. Kubby / How about a motor pool car that says City of Iowa City on It. Horow/ I will even ride on a dump truck...... The only thing was that I did meet with Mrs. Jacobson from Vnlv. Hts. council this morning and we listened to the tapes of the determination as to who was going to be participating In the scoplng process for the environmental assessment of Melrose Ave. project. This Is one of those situations where our councils, both of them, were vague enough and there was no true determination of this. On the tapes It was raised that both Vnlv. Hts. council and Vnlv. Hts. neighborhood each have a member on this. You can hear me say well that might be a good Idea. But there was no completion. There was no closure on this. The next voice was Karen who immediately changed the subject with a perfectly good legitimate reason. But the upshot of it was there was no closure on that suggestion. On the other hand the memo that we looked at or the suggestion as to who all was going to be part of this was couched In language that left it open that there could be more people. So all the way through we failed to come to complete closure on a yes or a no and a who. And I think both it was one of these situations where we assumed one thing and they assumed another and we had not gotten really tight on It. Nov/ I checked my note from the meeting where we actually did talk about it. One of our own work sessions and my note said one person from Vnlv. Hts., either council or someone else. That was what I had envisioned us deciding but I agree with you, the decision did not come at that joint meeting. Horow/ It taught me something. From now on If we have a question thrown out and an answer needs to be given we can't go and either nod or shake our heads. We are going to have to give the mayor a nose count. It might not be an official vote but it really has to be a nose count of things. Kubby/ With the mayor saying there Is a majority of people- Horow/ Exactly, yes. If he sees the head count then he or she will have to say there Is a majority. Courtney/ I did a McD count on that. He mastered that. Peripheral vision and you watch for these and then you go on. .i -- ..L1..b. ' . , , I" " - ' I',,' , "-I '-t ' !", ". . , 'It:...' :'-, , ' ': L/", I ' , " ' ., "",' I; . ,,_. ,''. ~"""" .. #8 page 4 Horow/ It Is understandable how It happened but both parties are In the rIght on this. I guess 1 want to suggest that we Include both. PIgott! I agree. Nov/ I thInk we should Include two people from the other neighborhood, also. I see no reason why If this neighborhood gets two people we should not In all faIrness allow the other neIghborhoods. Courtney/ The commIttee just doubled In size If we do. Nov/ No, It does not double In sIze because we are counting people like /DOT. I am not suggesting that they are going to send two people. I don't think they will have more than one poInt of vIew. And I am not going to suggest that we Invite extra people form all the other government organizations that we have Included on the list. There were really not very many people who were neIghborhood and I thInk those are the kinds of people that maybe havIng two Is a good Idea. Maybe somebody wllI get sIck at the last mInute and then theIr vIews won't be there at all. Horow/ There are only four neighborhoods and the Univ. Hts. council because Congressman Leach's office Isn't comlng, State Historic Preservation Office-you are only get one person, Federal Highway Administmtlon-one person, lOOT-one person, University Hospital-one person, Univ. of Iowa-heck, I would go along with Bill that the Department of Athletics should probably join the fray. But there really wouldn't be that many people. Nov/ There wouldn't be and because this Is the committee that Is just going to list a project. This Is what the project should Include of list and they are not going to be voting and making decisions. I don't think they are going to be bogged down by having that many people. And If we have four- Courtney/ Walt a minute. You have Just now put eight people on the committee from neighborhoods. Horow/ Six. Courtney/ You said there were four neIghborhoods. Horow/ I !led. Roosevelt 17fO I was counting as a neIghborhood and It is not. So It would be Benton Street resIdents, Melrose Ave. residents, and Melrose residents near West High School. Those are three neighborhoods. Plus Unlv. Hts. Nov/ As the fourth neighborhood. That Is eight. ;, -.-"-" .--- I i i , i: I' I, ! , I , , I ! , I' I ! ! . i I I: , : I , ill I I 'i'1 I ! ~ 1. ' I: iI- fl:'!.. Ii Iii Iii I' ' 'i " I r II 'I , ,~ I , , I " , -- ~-""' ---------- ~-- Il.,1I. ..-'....... - -- ........... ... - - - - - -If" ... .. 1 -. .. , , ( "t7/', : ILl "f-f ~ L~ ' ',' ',,' ., , I ' ' " ;. .~:. ", . ~" \ ':" ,I . , , " , #8 page 5 Courtney/ Three of which have definite prejudices against any of this project. My concern Is over loading thIs one way or another. /-Iorow/ But you aren't voting. You are getting elements of a scope of work. Courtney/ And those elements can skew that work based upon what their feelings are. /-Iorow/ They tighten a contract. When a contract has a sloppy small number of elements you don't- Courtney/I do remember our discussions on how this should be made up and It was an evenly divIded situation where each element here had one representative. /-Iorow/ Yes. I agree. Courtney/ If I were the University /-Iospltals In this matter I would want two or three people to put this back on an even keel If all of these neighborhoods had two. Nov/ No. That concept Is valid If they are going to vote. But this Is not a voting committee. This Is just listIng Items that ought to be in the scope and each person my list 20 Items and then again there are two people from the neighborhood who have only two Items they want to list. So there Is no way you are going to be really making this equal. They are going to get a number of duplications. Nov/ Right. More than enough. And I think Bill's Idea to Include one more University person from the Athletics Department Is a valid one also. Kubby/ I agree about doing two from UnIversity /-Its. because the tape was vague and I think It Is different form the other neIghborhoods because you have good a neighborhood assocIation who wants to be Involved and you have a local government who wants to be Involved who mayor may not have similar perspectives. So, sure, I am for allowing University /-Its. to have a separate government representative and neighborhood. I am not sure that I agree with the other neighborhoods. Also because of the size of the group not because of the skew factor but because of the functionality of the group with the number of people. I think the neIghborhood associations are going to need to come together and that person Is going to be representing the whole association bringing all of those Ideas and not being an Individual from the Benton Street area. So we don't need two people from the Benton Street of from the Melrose Ave. area. r'" - .~ \ -_'_h... ..._ i, I' ~ Iii II II: - Ii, I,; , II' I:, - i ,. Ii ,;. ", , , :1 ,:, I , , I' ,I Ii II I, .J; :1 'IfIIJf"" , , " ---- ~ '1 -----.... ........... ~ '" I...... ---------- i,,- 't-:-/ "L/'~',"t""I',\',r'I" ',I""'" ",' .,. '-0: " " .;, ,'_. "., ~.' \~V'.' '.', , ;' / , '1 1t8 page 6 Nov/ I feel that we need two people because somebody has the flue at the last mInute and that neIghborhood doesn't get represented. Kubby/ Have an alternate so that- Nov/ Well, then lets call Univ. Hts alternates also. There has to be a certain element of fairness and if you gIve one partIcular constItuency tow people and the others only one that fairness element is gone. Pigott/ I thInk that the fairness element Is the fact that there was confusIon over the number-the decIsIon making process. The others were agreed that I the neighborhoods one would suffice but there was no agreement on this specific. Nov/ I would not want to say that to somebody on Benton Street. I really would not. If they come and say I would like to send two people I would feel very uncomfortable saying no to them. They may choose to not send tow people. If we tell them you may send one or two people and they choose not to that is okay. But I really don't like the idea that we would say no to them. Pigott/ There was an agreement that one person would come from the Benton Street neIghborhood, one would come from the Melrose neighborhood. The results (can't hear). Is that correct. Kubby/ Through here, not In negotiation. Pigott/ Not through negotIatIon but that there was an agreement here and then there was some confusion about one particular area. That Is Un Iv. Hts. and the neighborhood associatIon. That Is really the Issue here. Is that speclflc narrow- Nov/ Well, Bruno, you may have been confused but not all of us were. And this Is not something that I want to relinquish the fairness on. I think there has to be some equlllbrlum and If you are going to have two people from that neighborhood I know that other neIghborhoods are goIng to complain. They have a rIght to complain and they will do It. Plgott/ But you are calling the Un Iv. /-Its councIl a neIghborhood. Nov/ No. I am call1ng the Unlv. Hts. city a neIghborhood. Courtney/ They are choosIng to be called a neighborhood. They are wantIng a representatIve. They are calling a neighborhood assocIatIon which Includes their whole town and I maintain that that Is what they elect a cIty councIl for and they ought to feed that Informatlon Into the city councIl and send that representatIve. -~-"". n_ i ~ ; i ii: ! Iii Ii J, i, " " ii, I' I ;1 I. ' , !:' Ii f: - r~ j" :i Ii' I' il " -' , , I' i , II ij j , I I , I l' I, I d f'"<t/"U,,t-' 'le...,: ,"" ,: ) ." -" ,':', I ': . 1", J,' i...V' " " : '1"[ ;. -'. . -, -', ,... .' / ,>\ .' #8 page 7 Kubby! Can we decide this In two separate things. Horow! Unlv. Hts. council wants the neighborhood association to be represented as well. Kubby! Maybe we should decide If we want to deal with Unlv. Hts and then deal with other neighborhood associations separately. Horow! No. I don't want to do that. I want to get the whole thing In one room. I just think that this Is such-we are making a mountain out of a mole hill. Kubby!1 can go for two for U. Hts. I am not sure I could go for the neighborhoods, for the other neighborhoods In Iowa City. Horow! Well, all right. Darrel, want to call for a nose count on Unlv. Hts. ; \ CHANGE TAPE TO REEL 93-79 SIDE 2 I"~ li, Iii I , iii' . I;' Ii \: Courtney! Let me see how many different votes do I have to take here. Horow! Darrel. Kubby! I am for an extra one for the Unlv. Hts. Neighborhood Association. Horow! So am I. Pigott! So am I. Kubby! Need a forth. Courtney! Motion falls. Three Is alii got. Horow! Oh, come on. Courtney/ Three Is alii got. I am sorry. Nov!1 will go along with that only If there is a clause that we do the same for everyone. Courtney! Scratch the forth. Horow! Naomi, you can't do that. Nov!1 can do. Horow!Take separate votes- Kubby!Biock It for U. Hts. Nov! Well then take the other one first. This Is my condition. Let me say lets vote the other one first. Courtney! Other neighborhoods. Go for It. We got four for other neighborhoods? Horow!1 want other neighborhoods. Courtney! One. Two. Motion falls. Are you finished with your Items. Horow! We go for the Unlv. Hts. neighborhood. Courtney! No. You only had three. ~' n I I I, ; 'I ! I ! I J, :i , , , , i'; ,I - 'IIff" . " ---- ~ "'-----... ~ .........-- ~ .,-'....... -- -~ ----~ I.." 'f/ ' ,LI" fl' ,\,;-t:~' . ',' " . :':,' \,.:" . _. . '\ - '.~. 'I' . ' : ,J / " '- , I I #8 page 8 Horow/ We just asked for a switch. Gang, I don't like this. I really don't. I really would like to have the vote- Courtney/ This thing was all completely set up and everybody is trying to screw It up. Horow/ Darrel, I assure you the mistake was honest and well meaning on both of our parts. Courtney/ It wasn't a mistake on my part. Horow/ If you looked at those minutes you would see there was no closure on that. Nov/ I think there were two form the University which- Kubby/ The bottom line Is Naomi (can't hear) Nov/ The bottom line was that we were going to get no more than 15 and I sat down and looked at It and I stili saw no more than 15. Horow/ Naomi, will you change your mind. Nov/ Our original thought was no more than 15. When I sat down and looked at that list. Is that even If the neighborhoods will have two each and would call Unlv. Hts. a neighborhood and give It tow, I didn't count beyond 15. That was our limit. Horow/ She Is right. There Is 14. Kubby/ How come we had 14 or 15 before. Horow/ Leach was In there. Kubby/ That Is one down. Where Is the other three or four. Nov/ We did not list al of them. We just said at some point we don't want more than 15 people because It becomes unworkable. Kubby/ And we had less than that to begin wit you are saying. Horow/ Yeah, that Is right. And now with two from each neighborhood you only have 14. Nov/ I think 14is not unworkable. I really-I think It Is more fair than saying we are going to have two from this area and we are not going to have more than one from all the other areas who are legitimately concerned about this problem. Kubby/ But you don't have four votes for doing the other neighborhoods. WllI you be the fourth vote for having u. His. If- Nov/ If It Is contingent. If It Is a "if' clause. Courtney/ We got to move along folks. I don't have four votes on either one of these. You got any other Items. Horow/ Nope, don't. Courtney/ I have had contact both Saturday and today with the good mayor of Santa Rosa and the projects are many out there. They are In the process of taking In-kind commitments as well as monetary commitments and It looks like that they are lining up : ! ! I;: III " I,i t I', I',jl' i, I I,' I ,~ I I I , I ! ! - it II' , I:' " I: I i , 1 ' i i' i I I ' I , I i I I !I , I, I, ',i I' . , , \ i j I i I I ! I i ~, , ",' ,"t'-/' 'Ll t-f' ",,';], ' ,', , : ' . , I I . Q , , : ~. 't, ~. ,.,,-. .' I', / , / " /'1 J, < '-~ ' ------ -~ '''--- #8 page 9 transportation for items to be brought back here. It looks like the whole process Is going to culminate out there sometime around the end of the first week of October and she Is very encouraged with the response that they have gotten so far. And I will try to update It as this goes along. ;~;:.; I " , ,', , i I I " - ...~'...-.. ... .. .1 ;..' .'. ",< , .. , ' '. : I'!, ,I -_..._--~. , I I , i I " Ii ~ I , I II I Ii I d r : ~ " 'i :I'i,' II "~, 'I,I': <,' j' ~ !1 I.:" I;! ", , ,f' "I' 1-' I ,j' I. I I'.. " , , I ~r ____ - '"' ~---~..... - . . " i,' .; I . - .- - - ' l' .' ,~, / L1, L.,' Lt ,,':' " I" 'I I " '':1' _,' ,,:, . ~ ,~t \. \'.' '., Iowa City City Council Regular Council Meeting August 31, 1993 Page 8 ITEM NO. 10. RECOMMENDATIONS OF BOARDS AND COMMISSIONS a. Consider a recommendation of the Design Review Committee that the City Council approve the Union Bar canopy proposal. Comment: At Its August 23, 1993 meeting, the Design Review Committee voted, by a 8.0 vote, to recommend approval of the proposed Union Bar canopy subject to 1) a 9' forest green band to be placed along the bottom of each canopy & that the lettering on the doorway canopy be In wheat color, 2) the doorway canopy should have the same dimensions as the other four canopies, and 3) the height and depth of the canopies should be the same (4'6"). Included In the agenda packet are drawings of the proposal and minutes of the Design Review Committee's discussion. Council can concur with this recommendation by motion and thus allow the canopy proposal. (Note: The Committee reviews the canopy proposal, because the proposed canopy will project Into the Plaza.) Action: M / J.kw I a1.Q Q.u o.-J ~ b. Consider a recommendation from the Design Review Committee to amend enabling resolution No. 74-48 and the Committee's by.laws. Comment: At Its August 23, 1993 meeting, the Design Review Committee voted, by a 7.0 vote, to recommend to the City Council to amend the Committee's enabling resolution and by-laws 1) to decrease the number of members on the Design Review Committee from 10 to 9 members and 2) to allow eligible electors of Johnson County to serve on the Committee; however, at least two.thlrds of the Committee members must be eligible electors of Iowa City. This Item should be referred to the Council Rules Committee. Action: Y(J4J/~ /'i"Al1:s ~~ a..Q..Q () 't17J ITEM NO. 11 . CONSIDER PRELIMINARY RESOLUTION FOR CONSTRUCTION OF STREET , q3. ~~'f IMPROVEMENTS FOR THE 1993 PAVING ASSESSMENT PROJECT. Comment: Due to a technicality In the wording of the Notice to Properly Owners, a revision Is required and It Is necessary to reenact portions of the assessment procedure. All properly owners will be notified of the public hearing by certified mall. Bids will stili be received on September 21 and may be awarded on September 2~~ Action: ~ ArJ, (l~ % ITEM NO. 12. CONSIDER RESOLUTION FIXING VALUE OF LOTS. ~3. 2."j-0 Comment: See comment above. Action: ~.9tA) lP.i.;~ /4t.o ~" _L : ! !, 1\: I I: , I 1:, ! Id il: !; I Ii I,' I' i' i. .. .. " I,l ,[ j, I I , , I " ~ , . , , , i: .i ~~~"r ........ ~~~. ~"""~IIIf-.''''.'''--- - -- .............. ----~ '., '" i., F/ :Ll ,( I 'ft',' , , , " ,," " ':' _. ",' ": 1"-'" /, i / i'J ..... .\: . '~'-.- ", ..::...:-::..::...---~-, lOb page 1 Courtney! Moved and seconded (Nov!Horow) to refer this Item to the Rules Committee. John and Bill get to meet one more time. Ambr! For the general public, Mr. McD. and Mr. Ambr. are the Rules Committee for council and receive such volume of stuff you wouldn't believe. So I think we can handle one more before we both retire form the council. Courtney! I have always wondered what would happen If you two ended up In a tie vote. Who gets to break the tie. Marlan- Ambr! We will serve If It takes all winter. Courtney! Moved and seconded to refer this Item to the Rules Committee. Any discussion. Allin favor (ayes) I I ! I, ;'} ".,,"'] :., 'I i " '~1 ..........' ".. .--.. , ;:. -~--" --~.. , , I ! , I , Ii ~ /,-11: : t ~ Ii. ., i i ~ ~, , , I \1 ~ . ii' t ',' i il: i II , ) I i \, " I ! r.:,j " ii.' 'I i /, .",: ,"I " '1 ': i \,' " .: , l ':, I' . {, . ' t~/' [;1 '/ I, :t t ' ' , I " ",' , .J' ,,' .; '._. "" '"" 'r, I '-, /~ '-- \' . .<~:~:::-=::.:::::.::_.-----~- , , ----....-. #11 page 1 Courtney/ Nov/ We have six resolutions, can we lump them. Courtney/ Well, lets do this one. Moved and seconded (Horow/ Ambr) for the prellmlnary resolution. Discussion. Gentry/ You can't lump them for an assessment, sorry. Nov/ Oh, okay. Horow/ Do you want a voice vote. Courtney/ Novick and Ambr. Kubby/ And the technicality was something that we sent out. Gentry/ Yes. Courtney/ Any discussion on this Item. Roll call- The resolution Is adopted. : ! , , , , , i I I, I, I ~ III I II 'I il I" 11 - II: I-Ii !, '::: 'II: ,:, I ~I ! 1.,-, k ~ . . ""I' j -fi I " I .r ,I I' , . i';' , ' , , ..'d .... . . - ..-.-......-. ._..-...__.............,...,'._,~,'_"...... ,H .c,'" ".'d, ,...~..,',...~. ..,.,.,..m "",,":' '- , '~', r - "- _ -. 'j ~ "i .' '. I t / . '.', I'" t " " , .' -- , : It:... "'( , ,'e..., ,':.. , "," "I' ,'. ",' , ' , " ~.'" . ,..... >, r '-,': ',.-.. ., , ", '. / , '1 ) \' Iowa City City Council Regular Council Meeting August 31, 1993 Page 9 ITEM NO. 13. CONSIDER RESOLUTION ADOPTING PRELIMINARY PLAT AND SCHEDULE, 'l~ ~ 2.."+1 ESTIMATE OF COST AND PROPOSED PLANS AND SPECIFICATIONS. Comment: See comment above. AcUon: ~ / Jm6 I {<<41 ~ ITEM NO.,14. CONSIDER RESOLUTION OF NECESSITY (PROPOSED). <:),2, - z:'F- Comment: See comment above. AcUon: J/uo / () uW)u I 'f , I , , !;, ~ I, , II ~ }, Ii " i! i: ii, " iI, " !i I, Ii i ~ I ~ :" .1 ,: II " " I' , , :1 I; , ! II j i' I .I II ! (rL ell % ITEM NO. 15. CONSIDER RESOLUTION DIRECTING PREPARATION OF DETAILED PLANS AND SPECIFICATIONS, FORM OF CONTRACT AND NOTICE TO BIDDERS ~g - 2.."/3 FOR THE CONSTRUCTION OF THE 1993 ALLEY PAVING ASSESSMENT PROJECT. Comment: See comment above. Action: ~ ,w.u&) / Jh6 . I Y-l~ % ITEM NO. 16 . CONSIDER RESOLUTION ORDERING BIDS, APPROVING PLANS, SPECIFI. CATIONS AND FORM OF CONTRACT AND NOTICE TO BIDDERS, FIXING q.3 .. z.."f'-I. AMOUNT OF !lID SECURITY, AND ORDERING CLERK TO PUBLISH NOTICE AND FIXING A DATE FOR RECEIVING SAME, AND FOR A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COSTS FOR THE 1993 ALLEY PAVING ASSESSMENT PROJECT. Comment: See comment above. Action: ~/ ~~1; , ~~ % ITEM NO. 17. PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE 1993 PAVING ASSESSMENT PROJECT. , . Comment: This public hearing has been rescheduled for September 28, 1993. Action: /Ubt!M JO&_/~) :! "IfIf'''' - ,.....--"""'lliI'1-------- ~ -- ~..... - I - '40'1:'-'" .... ...~_......- --Jf'"'" I " ' ,i-:-/ ': Cl'" "/ . \ ,=t ' ' ' ',"' , I ' 'I ' " ' ' ; -.' '.. , . '. <~. , . / , , - ,Y'1 ) , , " _:~__._: ~1 _ ----.-- ~ .~ #17 page 1 Courtneyl Do I go ahead and open It. No. Do I need a motion to- Karr I It Is noted. Courtney/So noted. Kubbyl Because we postponed this that that create even more of a difficulty In getting this bid out and the likelihood of someone being able to do the work this year. We are already behind. Fossel We are able to stay on the same bidding schedule. Was able to work something out as I understand It. Is that correct. Gentryl Yes. Kubbyl So the bids can start coming In. Fossel Same as before. Horowl Okay. Novl An awfully long delay. Why not re schedule for two weeks Instead of four weeks. Karrl We need 15 days notice to property owners and we couldn't get It In prior to the p.h. In two weeks. , , ,.; ,') I, ')' I \ '..:.,.,..'....,...._n... ,.,.-- -'''.'''.'h... .'_ . i,' , ' " I ,> ~ I I: II I I I I I I I I " I I I , i I " , Ii II C 'I 1'1 II II 'If, 1:,1 t 1:1 i :!I" 't I r' Ii ii I I, I',' , [I Ji I I I ,I 11 I ~ : r I ,r.. " ' Ii " .... .-............. ,........"., -AlII"; " ,) . Jr' - - "'1 - ... , ' ..! I ' (' '- -' Ii ' ',' ,LI :",' ,'"" ,'," If ' .. I, ",..1 ";' ", I, Iowa City City Council Regular Council Meeting August 31, 1993 Page 10 ITEM NO. 18 . CONSIDER A RESOLUTION DESIGNATING THE CITY MANAGER TO BE q3 _ NS ADMINISTRATOR OF THE CITY TRAVEL POLICY AND AUTHORIZING SAME TO MAKE CHANGES WHERE NECESSARY. Comment: The current travel polley, which was adopted In 1977, requires City Council approval for any changes. With the Council's approval, this resolution will give the City Manager the authority to administer and to approve changes to update this policy. Action: /iw.), J J.krw I ' b/, rJtW Ilnd % ITEM NO. 19. CONSIDER A RESOLUTI~N AU~RIZING THE MAYOR TO SIGN AND THE ~3 _ Z'4-b CITY CLERK TO ATTEST AN AGREEMENT BElWEEN THE CITY OF IOWA CITY AND CHEMICAL WASTE MANAGEMENT, INC. FOR TOXIC WASTE CLEANUP DAY SERVICES. Comment: City staff has negotiated a contract with Chemical Waste Manage- ment, Inc. of Sauget, illinois for the FY94 Toxic Waste Cleanup Day. The projected contract amount Is $112,000. The Toxic Waste Cleanup Day will be held September 25, 1993, at the Johnson County Fairgrounds and will be open to all residents of Johnson County. /kw/w, I % )oP/ 'tJ .. ~uaJ; ~ ITEM NO. 20. CONSIDER A RESOLUTlO~ AMEND NG THE BUDGETED POSmONS IN THE q3 - 2~7 CITY CLERK'S OFFICE. Action: Comment: This resolution would add an addillonal full-time employee to the City Clerk's office. A July 29, 1993 memo from the City Clerk outlined costs for the position and was discussed by Council at their S/16/93 work session. ~~~J~ ~ I ..lop, ~) 11M/} F/; tA, ITEM NO. 21 . CONSIDER AN ORDINANCE AMENDING SECTION 2.100 OF THE CODE ~F ,,~~ ' . ORDINANCES OF IOWA CITY, BY REVISING THE MEMBERSHIP REQUIRE. MENTS FOR BOARD AND COMMISSIONS. (FIRST CONSIDERATION) Comment: The proposed amendment requires that all members of boards and commissions shall be eligible electors of the City except as provided In the by- laws of a board or commission. This amendment would bring the Riverfront and Natural Areas Commission's by-laws Into compliance with the Code and would allow other boards/commissions to have members who are not eligible electors of the City. ' Action: ~I 'r\~J: /J/rJ ~If ~) , ITEM NO. 22. ADJOURNMENT. /IM/ /ktJ ~j, ~ ((.'110 df~ : I i i i, i, 1,", \ Ii: III I: 'Ii I ~ ' I' , 11,,' I I:. II I' l ' Li ( I ' Iii ,I Ii II II I i 'I , ' I " , ' I ~ I: I, ! ' ! : i' ,I \ : ':'j i . :~ . ~ . \ ' ",,! ,I , '.' \ '~' ~....lt' " I. ,'t~/ '.L/ I I; ,I::;' . I,"';=-- ~~ ,:' t... ..' . ';",: ~~V ' ' , / / /,",- ", I , " '- '1, ',~ "l ~'--'-.:..:-. .......-.-----.... #18 page 1 Courtney!Moved by Ambr, seconded by Horow. Discussion. Horow! In the case of the city manager not being available for making these decisions does this automatically fall to the assistant city manager. Atkins! Automatically. Yes. Kubby! So we will time our requests accordingly. Atkins! If It Is any consolation the travel polley for all practical purposes Is administered by Dale now. He takes care of all of that. Horow! That Is why It Is going to smoothly. Atkins! Did I just get a shot. Courtney! I always thought lorraine was In charge. Helllng! She Is really. Atkins! She prepares It which goes to Dale. Courtney! I know when I don't get my receipts In who Is In charge of It. Any other discussion. Roll call- Resolution Is adopted. . ~-' ...--..._-"~,,.,',.. '..,,,,-",.,,, j'..',' -~-_..'"."-. I , I i , I I i I I ii II 1'; j' ,II Ii II: , :, I: " , - I " " , :' - 1 " II H ,I Ii ~ , F I;: '. , ~1 I I ; I I i I , i J. :,', r I I I !' I,' I , I .' " ii ~~~,.. ...... ~,,",----..- ~-~;,.......----- --......-..-.... --...- --1~.... "'-,-_. ..- " \'" (". " . t-:-:/', ',Ll .; I Itv"~' -:-:-' . ".', ': , ' I ' , ' '. I , ,;-,' -. '. - .'. ,... ,', ' , " / '" #19 page 1 Courtney/Moved by Horow, seconded by Ambr. Discussion. Plgott/ I Just wondered about appointments. Maybe Brad, clarify what the schedule Is going to be for people who may be watching. How they can make appointments. Neuman/ Tha appointment was advertised but It was advertised In a way that wasn't necessary. I haven't gotten any calls yet. Nov/ Where was It advertised. Neuman/ This was what we were directed to do. This Is what was agrred upon at teh 16th, the Informal meeting. Ambr/ I saw the ad and I thought It was clear. Of course I was In on the decision making. Atkins/ The Intent of the ad was to try to satisfy sort of both sides of the Issue where by If you do want an appointment you can call In and receive one. It Is not necessary. Kubby/ And how we set teh appointment program up for those people who do call for an appointment. What Is the advanatge of calling for an appointment. What kind of Incentive are there going to be. Are we going to be able to have a separate line so they don't have to wait for hours. Are they going to get special attention. Neuman. The way the site Is set up it Is only one way In and one way out. There Is no special. Atkins/ As I recall, we will try to encourgae people in a certian period of time when we know it Is going ot be slower. We expect a big rush In the early morning, quieter In the afternoon and that Is when we can schedule folks In. Kuby/ So the Incentive to make an appointment Is that you will be directed to come during the slow time so maybe you won't stand In line too long. Neuman/ This Is an Issue that will be on the survey that we will hand to each car asking them if they would prefer an appointment system. Plgott/ What Is that phone number that they can call. Neuman/ It Is my number, 356-5235. Nov/ And where was the ad. Neyuman/ The first ads came out In teh Press Citizen, the D.I. will have them towards the end of this week, and the Advertiser will start on Saturday. Nov/ And when was the ad. Neuman/ When was the first ad. I believe it came out on Tuesday , last week. And it shold be Intoday's paper. '''-" \',,' " ....UUA ---;-y-- ...-....-- -- i .---'-.... ; ! ! i: I, , ! r ; I II ii II I' ~r " I: h' ii ri Ii I, r- I: d ,I i" I i': Iii Ii , I' , I II ,; 'I I II " I I II I " ~, :1 :'. ~.........."".-"... - --"'1---..--....- ~--~..-,.....~~---_._"'"QIW......----.,..-- , . , '"l' , ,.. -' - ". . -. ' . ' ,,'/ "% '/" ."t' , ' . \ ., , .. --- . " , ; ..' '....:...:' 'I .,' ' ",.'.'; 'I -' L. ",: , " I '., ---. #19 page 2 Atkins/ We will also be picking up the pace, too. Neuman/ We are handing out a lot of the brochures and we will be doing that more and more as we get closer and closer. Kubby/ Will there be Information at places where people purchase the product that have the- Neuman/ What we are planning on doping Is we have written letters to the grocery stores, this sort of thing, asking basically for donations and volunteers. But we want to get these folks and try and get these brochures In the grocery stores and some of the hardware stores and try to maybe laminate some and hang them on the shelf beside these products. And we will be doing that again shortly. Kubby/ The $112,000 Is a flat fee no matter what kind of volume. Neuman/ No. That Is just an estimate. I believe you have the attachments to the contracts. I sent those to you. You can see a listing. It Is very hard to give anybody an estimate because you don't know how much waste they are going to take. This estimate Is based on their past experience based on a certain percentage of the households and a certain cost per household that Is basically an average. And that Is how we came up with the estimate. Now I think this estimate Is on the high side. But no, It Is not an exact figure. Kubby/ It also says projected contract amount. I guess I would really-we were talking about surveys last night and I want to make sure that we do some research on other communities who have done appointment only. That they only had-like Dubuque only had two people who came without an appointment and It went real smoothly. I would like us to explore that a little more next year. That Is for next year. I am not going to worry about it this year because I think the way that we advertise It that you don't need one It really-and you aren't guaranteed some Incentives it serves no purpose. We will see what happens. Maybe some people will call and It will-so we will find out on the surveys. I really hope, too, that between now and then we can also look at-because I think appointments will end up reducing our costs and it will provide more opportunity for Information on alternative products and alternative disposal methods. To look at this exchange Idea again more In connection with toxic clean up days to do what maybe we will end up doing this year which Is a great Idea. And to look at the possibilities of competitive bidding. See If , ~ I' 1\ I" it II; r ! " I i I, , Ii ,j I; !I II! '\ j I J I i II, J ;1 I, ,I I " '( I ~,.. ____ - '1-----.,..- ~....~..-,I.......---------- I' ,'t-," '/iJ" '/ ,1"/~_'. ,',,' ,'., . ',' I " ," ", ",', , , , ' . , .' ,... , .' . , -'.' , ;' " " #19 page 3 there are other companies out there who can provide a comprehensive service. The beauty of this contract Is that they come, they run It, they take It away, the own, they do the transportation, they have the facilities and to look at If there are other companies who can do It cheaper. Nov/ Tell you that somebody called me and I mentioned this at council time and you weren't here yet. The Idea of tl)'lng to save some Items which are not truly hazardous and which could be reused by somebody. You have a contaIner that Is almost full with Insect repellent or spray paInt or shoe polish and If we can find some way to say that those Items will be accepted at a point where people can pick them up and use them If they need them and I mentioned Salvation Army as an example but that may be not the best point. I wish we could look for some place like that and advertise. Neuman/ We can look Into that. I think storage requirements become a problem or may become a problem. We can't say until we look Into that. Nov/ Maybe not very many of those things that are stowed for any length of time because you would not have to have them delivered on that day. For example If I had some shoe polish In some color I don't use anymore I could go over there with It tomorrow and the next day somebody could walk away with It. Storage may not be vel)' lengthy. Neuman/ I can check Into that. I will have to talk to the DNR and see and try to find somebody Interested If the city doesn't want to do It. But yeah I can definitely take a look at that. Courtney/ Any other discussion on this Item. Roll call- The resolution Is adopted. -----~------ - I.. , --...'. --.- " !, i ! I , I k Ii ,1\ !' ! , Ii- , 'If , . , I ," i 10: I " I:';, I: 'I! I ! I II If I, ti ", , I , , , . . 'I . ' . . t ,', - . . t:/ U I' , , 'I~, ' , , ",' " "I' t" " ;,.' _.,',.' ,,",0",,' :",' '" , '1 i " #20 page 1 Courtney/Moved by Ambr, seconded by Horow. Discussion. Ambrl I would like to commend the council for approving this If they would and also to point out that I think It has probably been close to 20 years since any additional staff has been added to this department. As everybody should know by now the city council Is responsible for hiring three people, three persons. The city manager, the city attorney and the city clerk and we are kind of proud of all three of these departments and I Just think the city clerk's office has been long over due for this position. We don't give money away will nllly for adding people to this city government and I Just want you to know it was very much discussed and very well thought out. Pigott! I would like to just add-I second that. I agree with all of that but I am going to vote against this because I think that I am sort of a flood cost fan. I agree whole heartedly that the three departments are very Important and this Is long overdue that this position be added but I am personally a little nervous about spending the money on an on going position In this crisis time and for that reason and only for that reason I will vote against It. I certainly agree with the need for It. I agree with the great service that these offices have provided and couldn't agree with councilor Ambr. more But I have those financial reservations, Horowl I think this particular office though Is one many citizens don't understand what it does until they need it and then they are grateful that the people that are there are there. As a council deals with the requests that citizens come up with, be It liquor license, cigarette vending, anything Including, obviously, running for council. This all has to go through the city clerks office. For Instance the number of people that are coming out for the next election. Every signature has to be checked. Every signature has to be verified. And I think the duties of this particular office are not high visible ones and yet there are very very vital to the life of this community. So I have no problem In supporting this budget position. Courtneyl Just have to cut down on the number of elections around here. Novl We could cut down on the number of cigarette permits, We could get lots of people to stop smoking. Kubbyl I would like that one a lot better. I j .--.-.. .-. I ! ' ! , , , I I, , ' ii I !i ! i Ii: 'Ii, I: \}, I' I; I' i, Ii I, 1;, , , , , I I ! , ,I ;i 1:1 ,I II I , , '; , f: J I I' II ) , Ii f ii ~, - 'IIJf'". i , . '1' ...... - '" ----.... - -~.... . .' , I 't~/" CI """",' /:-t, ,,' " , 'I ' , , ' , ",: _. ',-' ~'. ,.,..;0" , / /- '" '-. :1." - - . -.~ "- ......--.---- #20 page 2 Courtney/ What was It-we processed 1700 cigarette permits affidavits that they had read a booklet. Those sorts of things that this council and past councils have added over the years have just continued to pile up. It Is not only this council but It has been things added before us. That one, I think, was as large as any for the pure number of hours It takes to just process It. Kubby/ I agree with Bruno's concerns about clean up costs. We had talked about this at an Informal meeting and I really agree with that but I think for me the knowledge that more and more people are getting Involved In local government and I frequently send people to the city clerk's office when they are needing Information and I think that that Is going to continue to grow as neighborhood associations evolve and more people are Involved In the process of local government. That Is the only thing at this point that helps squelch my budgetary concerns and I know that we talked about during our goal setting sessions other positions for next year that I may change my mind about because of the flood and hopefully by this next budget session we will have a slightly more concrete knowledge about restoration costs, clean up costs, FEMA money coming In. But because of the public participation aspect of It I am going to vote yes. But I agree with Bruno's concerns whole heartedly. Courtney/ Any other discussion. Roll call- The resolution Is adopted, Pigott voting no. Kubby/ Bruno, your first 6-1 vote. Congratulations. ....~....~.....-............'._,,: """"..., '..".'.. ,~" . ..... .. , ' I,,: " ...... -__om. ___ i J', , , i: ; : , I, Ii I Iii I Ii: 'ii :: '!' ..' " I. I; 'II ! II , .. ~ - :i ", ,- i -' ~ . ~~'-:R~~L" ,,-,'. :'.':;.t, '.' "'. ."'," ,'-, . . '", ' " 'I' " O' '. , , ,':" -. ,,, :., .~.. ',',','-< . " ",.. ;' ", .j.. .-........-.. #21 page 1 Courtney! Moved by Horow, seconded by Nov. Discussion. Horow/ I like this very much. The by-laws reflect a subject that has no jurisdictional boundaries to It. Namely the river and its trIbutarIes and 1 am personally hoping for more of our boards and commissions and those with the county to be more regional In nature. It wJII be diffIcult and It wJII be a chalienge for administration In sharing of costs but I think that Is the wave of the future. I would like to see more of It. Courtney! Will thIs allow any board or commission to put non- elJglble electors. Horow! No. Gentry! It has to be approved by you specifically. Nov/ They have to change their by-laws. Courtney/ So, If P/Z wanted to put one on they would have to go In and change theIr by-laws. That change of by-laws would have to be approved by the Rules Committee and then the full council and then it would open that up. Kubby/ WalkIng away from all of that power, John. McD! We are getting out of here just In time. The Rules CommIttee Is going to be busy. Nov! I don't think there will be that many commissions that wJII want to do this. Courtney/ I don't wither but I wanted to point that out because I have some of the opposite feelings that you do, Susan. That If this thing got opened up and I believe for the most case not all of our boards sand commissions-for the most case, they are boards and commissions that are to be made up of Iowa City residents to advise and recommend to the Iowa City council and I would hate to see very many of them other than ones that are natural like the Riverfront ones come In with by-law changes to open It up. Nov/ Another natural one Is the Housing Commission because our housing authority does go beyond the city limits. Courtney/ There are some. As I say I have some reservations about some of them. Kubby/ The DR Committee has talked about opening up but they have also said that no more-that at least two thirds of It have to be and I like that cap so that the majority are Iowa City electors. Is that something we could put Into the ordinance. Courtney! I am not particularly crazy-the DR Committee Is for d.t. only and I am not sure I see the reason to have other people .....-..........,......, : , i , , I,' I, \ I Ii Ii " II I, j'l II' I' :1 I: ,.- I i" I f; I i ,; I " I I, I , I I .I, :i i /, " , ',',.' ,; ""If". ~ "Wn -----..... ~ .................,; I ...... - -- - -. , , " \", -' '\ -' ',' ~,' \. . ' -, - 't"" I " '., r; ''- . " t"/' u ,- 'I I , , . , I l' , , ",' \ '. : ~ - , .. ~. .':--~ '.," . ' / // "\ " 1 j , ...-....--. ----. #21 page 2 outside of Iowa City to be In on those decisions. I think It should be a function of the elected and appointed representatives within the city to decide on those things. I am a little more parochial In nature I guess. Nov/ But there are people who own d.t. businesses who live outside the city limits who have legitimate concerns about what goes ond.t. Courtney/ That doesn't mean they need to be on a board or a commission. Horow/ Why not. Courtney/ It means they can go and attend the p.h. of that board or commission and give their Input. Horow/ I don't agree with that. Nov/ I don't agree. Courtney/ I am a little bit more parochial than you are, Susan. Ambr/ Moving right along Mr. Mayor. Kubby/ I brought up this cap question because It seems that If that Is something you all want It could be part of the ordinance that boards and commissions can do It but there Is a cap. I mean I know that we could do It on an Individual basis but as council change they mayor may not catch that or think of that as an Issue or- Horow/ I would have to think about that for awhile. Ambr/ I think we ought to decide that at our priority session. Get on with this vote. Courtney/ Any other discussion. Horow/ I think you just got squelched. Courtney/ Rules Committee can decide that on this one. Make a re~ommendation to us. Put the pressure on these guys. Roll caIl- The ordinance passed first consideration. ""..l~"","'''__'''''_~''_", _..u.,,~____...._......, .... .. -.-'"'' --.- , ;i I Ii, - 'I I, ,I ' ,I' Iii, " , Ii, 1:\ I, 'ii 'i C I' I;; . I,: : ,~, :i ""'"., "1' , ( -..-.------......., :,' ',' :,; " ! .. "'t-/ Ll ':,'1 ':~":', .. ~':"":' ',": . , "I' I " , .. , . t'.' . '. _. I, _ .,... / i, \ !. I l --.~._----- City of Iowa City MEMORANDUM DATE: August 27, 1993 TO: City Council FROM: City Manager RE: Work Session Agendas and Meeting Schedule August 30, 1993 Monday 6:30 - 8:30 P.M. City Council Work Session - Council Chambers 6:30 P.M. - Review zoning matters 7:15 P.M. Airport Economic Impact Study 7:40 P.M. - Fee Increases/Unpaid Parking Tickets 8:00 P.M. Cable TV Issues 8:10 P.M. - Counc11 agenda, Council time, Council committee reports 8:25 P.M. - Consider appointment to the Committee on Community Needs August 31, 1993 Tuesday 7:30 P.M. . Re9ular Council Meeting - Council Chambers .0. . September 13 , 1993 Monday 6:30 - 8:30 P.M. City Council Work Session _ Council Chambers Agenda pending September 14, 1993 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers PENDING LIST Appointment to the Planning and Zoning Commission _ October 12, 1993 --....-. i I ! i 1 ' , 1 I I I I I , I I I i I , i. !,I . I , II Ii Ii " , i ~ I I II, I', ! Ii Ii " "J i. ~ (, ',< 1\ ii, il , , 'j: ij ! -I: ! I , r ,I t'