HomeMy WebLinkAbout1993-09-14 Bd Comm minutes
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Mayor'S Youth Employment Program
Minutes
Board ot Direotor's Meoting
July 28, 1993
Board Members present: Paul Engler, Loren Forbes, Dave Jacoby,
A.K. Traw, Barry Kucera, Jean McCarty, Joan VandenBerg, Karen
Heimer, Pat Schnack, Ben O'Meara
Call to Order: Barry Kucera called the meeting to order at 7:05
a.m.
I. Introductions and Welcome: Barry welcomed all in attendance.
Introduced the new Director, Ben O'Meara.
II. Approval of Minutes: Minutes from the May 19, 1993 meeting
were approved by consensus.
III. Approval of Financial Report: June financial report was not
presented for approval.
IV. New Business:
1.Director's Report: The HUD grant has undergone revisions
addressing shortcomings in the budget as well as changing
the focus of the grant. Because of an agreement with the
city of Iowa city to not duplicate services already provided
to the elderly and funded by the city MYEP entrepreneurial
grant will focus on businesses and the community in general
fqr its deliver service. We will also focus on other
agencies such as Hillcrest Apartment Living Program, Systems
Unlimited, and Life Skills as potential users of "WE
DF.LIVER". A "Statement of Work" was written and sent to HUD
as they requested., There is a quarterly due July 30th, but
we have received an extension due to the change in directors
and the flooding.
2.We are attempting to simplifY our accounting practices
with the assistance of Board Member, Paul Engler. We are
hopeful that simply by using the same system the city uses
we can greatly reduce the amount of duplicative work we are
doing. There is also the possibility that the city can
provide greater services if we clarify what it is we need.
A meeting was scheduled with Regina Schreiber in the city
accounting office for Tuesday August 2, 1993. Paul, Ben and
Cokie will attend this meeting.
3.YSF Board refused to compensate MYEP for expenses incurred
over Camp Cardinal.
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'4. Ben inquired as to the origination of the sliding scale
fee. ,Barry responded by stating that the fee came about at
the request of the United Way Funding Committee. Ben
expressed concern ,that the fee could not be applied to the
HUD grant and that it could also be jeopardizing the Corps
funding. The discussion centered around the benefits of
having a sliding scale fee in terms of the clients
investment in the service. . It was also said that the United
Way suggested the fee because of the number of high income
youth we are serving. Barry clarified that the fee is
adjustable and that if people refuse to pay there is little
we can do, .
5.0ffice Space: MYEP has lost an office to UAY. We now have
COkie, Mick and Linda in the large corner office previously
occupied.by Peg. Ben is in the other office and stephanie
is in the hallway. UAY is considering allowing MYEP the use
of either the open basement area or the ping-pong room for
"WE DELIVER".
6,Election of officer's: In compliance with the by-laws, the
board will elect new officer's in August. The discussion on
this subject revealed a preference for a slate of candidates
instead on nominations.
Committee Reoorts
Finance Committee: Paul reported on the agency efforts to
change the accounting practices. Barry indicated that he
would not serve on the finance committee next year,
strategic Planning Committee: Rob Swift has the information
on this committee.
Board members filled out their committee selections for the
next year. Ben will assign people to committees not
receiving enough volunteers,
V. The meeting was'adjourned at 8:02 a.m.
~,!1Q~
or n Forbes
Secretary
R~ () In~.
Ben O'Meara
Executive Director
A5BRDMIN. JUL
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MINUTES
IOWA CITY BOARO OF ADJUSTMENT
AUGUST 11, 1993 - 4:30 P.M.
IOWA CITY PUBLIC LIBRARY - ROOM A
PREU~jJNA~RV
Subject to Approval
MEMBERS PRESENT:
Larry Baker, Pat Eckhardt (new member), Ernie Galer, Catherine
Johnson, Rich Vogelzang
MEMBERS ABSENT:
None
STAFF PRESENT:
Bormann, Danney, Krippner
OTHERS PRESENT:
Gary Dunne, Steve Laughlin
CALL TO ORDER:
Chairperson Galer called the meeting to order at 4:30 p.m.
CONSIDERATION OF THE MINUTES OF THE JUNE 9. 1993. MEETING:
MOTION: Bormann corrected the statement on page 6to read "The meeting was reconvened
at 6:25 p.m." Baker moved to approve the minutes of the June 9, 1993, meeting as
amended. Vogelzang seconded the motion. The motion was carried on a 4-0 vote with
~rdt abstaininQ.
SPECIAL EXCEPTION ITEMS:
1. EXC93-0015. Public hearing on a request submitted by Gary Dunne for a spacial
exception to permit a dance studio, a school o( specialized private instruction, for
property located in the CC-2 zone at 940 Gilbert Court.
Denney reviewed the staff report dated August 11, 1993. Staff recommended that
EXC93-0015. a special excaption to permit the establishment of a school of specielized
private Instruction, a dance studio, in a building located in the CC-2 zone at 940 Gilbert
Court be approved. Dennay noted that there are no specific standards for a school of
specialized privata Instruction In the CC-2 zone. Dennay also statad thet the traffic
generated is not expectad to adversely impact adjacent property owners and that the
applicant was providing parking spaces in excess of the Ordinance requirement.
Eckhardt asked If the traffic would be similar to the traffic problems experiencad at the
Preucll School of Music. Denney said the building used to be a pizza placa and had not
experienced parking problems. Johnson asked If the mobile homes currently in the
parking spacas were to be removed.
PUBLIC DISCUSSION:
Garv Dunne. 925 Webster Avenue, stated thet "Sun & Fun" is moving soon and will
remove the mobile homas. Dunne Indicated that he Intends to also rent the remainder
of the building that formally housed "Memories Restored." Eckhardt asked If his
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Board of Adjustmant
August 11, 1993
Page 2
intended use will impinge on the studio's parking. Dunne said that this portion of the
building has separate parking facilities. Johnson asked if the lot would be paved.
Dunne stated the lot Is primarily gravel and it would be easy to continue paving from
the 'show lot' which Is currently paved. Dunne added parking is also availeble on
Gilbert Court, although he expects the majority of clients would stop to drop-off
children and move on.
There was no public discussion against the special exception.
BOARD DISCUSSION:
Johnson stated that the new Kennedy Apartments nearby would generate additional
traffic but that Kirkwood Avenue provides an additional access to both sites. Eckhardt
said she did not see any available parking on Gilbert Court today. Galer stated that the
requiremants for a spacial exception had obviously been met and that they had
exceeded tha required number of parking spaces.
MOTION:
Vogelzang motioned that EXC93-00 15, a special exception to permit a dance studio,
a school of specialized private instruction, for property located in the CC-2 zone at 940
Gilbert Court be approved. Baker seconded the motion. The motion was aooroved on
a 5-0 vote.
2. EXC93-0016. Public hearing on a request submitted by St. Mark's UlJited Methodist
Church to permit an expansion of a religious institution for property located in the RS-5
zone at 2675 E. Washington Street.
Denney revlawad tha staff report dated August 11, 1993. Staff recommended that
EXC93-0016, a request submitted by St. Mark's United Methodist Church to permit
expension of a religious institution for property locatad in tha RS-5 zone at 2675 E.
Washington Street be approved.
Denney stated the Axpansion would provide over 7,000 additional square faet for
cla8SrC\ifn spa ca. Dennay added that the requirements for setbacks and traffic access
ware met.
There were no questions from the Board.
PUBLIC DISCUSSION:
Steve Lauohlln. 11 0 Glenn Road. chairman of the buildlno committee, said the church
has been planning this expansion for two years. He added that they currently have
only four classrooms which they are rapidly outgrowing.
There was no public discussion against the special exception.
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Board of Adjustment
August 11. 1993
Page 3
BOARD DISCUSSION:
Galer stated that the proposed expansion did not seem to impinge on anyone. Galer
also noted thera is a landscaping plan.
MOTION:
Johnson moved thet EXC93-0016. e speciel exception submitted by St. Mark's United
Methodist Church to parmit en expansion of e religious institution for property located
In the RS.5 zone et 2675 E. Washington Street be approved. Baker seconded the
motion. The motion wes eDDroved 5-0.
BOARD OF ADJUSTMENT INFORMATION:
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Galer formally welcomed Pet Eckhardt to the Boerd.
Denney stated that updated copies of the Zoning Ordinance were provided to Board members.
ADJOURNMENT:
Galer moved to adjourn at 4:50 p.m. Vogelzang seconded. The motion carried on a 5-0 vOle.
Ernie Galer, Board Chairperson.
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Minutes submitted by Kirstin Krippner.
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MINUTES
PARKS & RECREATION COMMISSION
August 11, 1993
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS:
FORMAL ACTION
TAKEN:
"INCAS ROAD"
PROPOSAL:
YOUTH SOFTBALL
FIELDS AT
NAPOLEON PARK:
John Beasley, Tom Bender, Bill Brandt, Matt
pacha, John Pelton, Dee Vanderhoef, John
Watson, Mary Weideman
Deb Liddell
Howell, Kriz, Moran, Trueblood
Dan Hoff, Ed villhauer (plus four other
individuals who did not sign in)
Moved by Pacha, seconded bv Bender. to aoorove
the minutes of the Julv 7. 1993 rneetina as
written. Unanimous.
Moved by Bender. seconded Qy Pelton. to
SUP90rt the City matchina the $25.000
contribution from the Iowa city Girls'
Softball Association in order to initiate the
Naooleon Park r~novation 9roiect. Unanimous.
Moved by Bender. seconded bv Brandt. to
sUD9Qrt matchina. at a minimum. the S100.000
dontribution of the Iowa City Kickers in order
to develoD five to six soccer fields at the
~h treatment plant site. Unanimous.
A written proposal from Alejandro Fogel to'
construct' a new road, the "Incas Road", in
ci ty Park was submitted to the commission.
Weideman stated there were a number of
questions, such as approximate cost,
construction, and exact location. Bender
indicated the commission could not discuss it
due to lack of sufficient information.
Weideman asked staff to notify Mr. Fogel that
this item would be placed on the September
agenda.
Trueblood reported he met with reprasentatives
of the Iowa city Girls' Softball Association
who are interested in initiating
development/improvement of the youth softball
fields at Napoleon Park. They have raised
$25,000 for this purpose and want the City to
match these funds. Dan Hoff, representing the
Iowa city. Girls' Softball Aesociation,
addressed the commission as to their proposed
plans. He stated their plan was similar to
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NEW SOCCER
FIELDS:
part of the plan developed for the
parks/sports complex referendum. They would
like to begin this fall improving four
diamonds; new backstops, fencing down the
first and third baseline, dugouts, and
application of ag-lime. He stated they have
people who will volunteer their time, some
materials and equipment. They would like to
begin this fall so they will not lose a
playing season. Weideman asked if the fields
would be the same quality as those originally
planned. Trueblood stated the original plans
were for very high quality fields; the
proposed plans would not be the same standard,
but would greatly improve the fields and their
playing condition. Hoff stated their plans
did not include trees and walkways, not as
much fencing, and the grading/degree of slope
would be different. He' stated they will be
improving the slope of the fields, noting one
field presently has a three foot drop in the
outfield, but the slope may not be exactly
what is desired when completed. Various
commission members expressed concern if this
work was completed if it would make it
difficult to upgrade the fields to a higher
quali ty in the future. Trueblood stated staff
would need to meet further with
representatives to develop and finalize plans.
Bender stated anytime ,the city can get private
funds to this extent it becomes a high
priority project, and by approving this
project the City would be serving the needs of
the public sooner. The consensus of the
commission was that they were in favor of the
concept, subject ultimately to staff's
recommendation on the specifics. Moved QY
Bender. seconded bv Pel ton. to supllort the
Ci ty matching the $25.000 contribution from
the Iowa citv Girls' Softball Association in
order to initiate the Napoleon Park renovation
Ilroiect. Unanimous. The commission urged
staff to meet with representatives to develop
plans and a schedule agreeable to both
parties.
Trueblood stated the Iowa city Kickers
president had indicated they would have a
representative present tonight to discuss
development of new soccer fields and possible
cost Sharing; no representative was present.
Trueblood reported that Kickers board members
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indicated they have $100,000 they would like
to put into initiating development of soccer
fields at the south treatment plant site if
the city would match the funds. Pacha asked
about the location of the fields, with
Trueblood indicating they were at the south
end of the south treatment plant site along
the existing road. Weideman asked if the city
would have to put in the north access, with
Trueblood indicating this would have to be
done unless the agreement with the County
could be altered. Trueblood stated the
original cost estimate to construct five to
six soccer fields was $240,000. Various
questions were asked about forms of funding
for this project. Moved bv Bender. seconded
by Brandt. to sUDDort matchina. at a minimum.
the S100. 000 contribution of the Iowa ci tv
Kickers in order to develop five to six soccer
fields at the south treatment plant site.
Unanimous,
C.I.P. 's
The commission established recommended
priorities for the capital improvements
projects over the next seven years, utilizing
the same priority setting process recently
used by the city Council in their city-wide
capital projects priority setting session.
The capital improvement projects are listed
below in priority order.
Annual ADDrODriation - funded under
annual appropriation
1. Future parkland development
($50,000/yr.) (16 votes)
2. Renovate Creekside Park shelter
($20,000) (12 votes)
2. Hickory Hill trail development
($60,000) (12 votes)
4. Hunters Run Park development
($200,000) (11 votes)
5. Kiwanis Park development ($20,000-
75,000) (7 votes)
6. Benton street Park development
($40,000) (6 votes)
7. Court Hill Park development
($50,000) (5 votes)
8. Crandic Park bank stabilization
($30,000- 60,000) (3 votes)
9. willow Creek off-street parking
($50,000) (no votes)
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FLOOD DAMAGE:
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The commission reviewed the Parks and
Recreation projects already prioritized by
Council, and went through the prioritizing
process to see if their views would be similar
to the city Council's.
proiects reauirina referendum:
1. Expand Mercer Park Aquatic Center
(7 votes)
2. Park/Sports Complex
(6 votes)
3. Expand Recreation Center
(5 votes) ,
4. Municipal Golf Course
(2 votes)
5. Ice Skating facility
(no votes)
The majority of the qommission felt it would
be better to expand the Mercer Park Aquatic
Center rather than the Recreation Center.
Reasons cited were the development of the east
side of Iowa City and the Mercer Park Aquatic
Center was constructed with future expansion
in mind. Brandt felt it would be better to
expand the Recreation Center in that it is
centrally located and would cost less to
operate.
Other major park nrojects:
1, Napoleon Park renovation
(8 votes)
2. South site soccer fields
(6 votes)
3. University softball lighting
(4 votes)
4. Iowa River trail system
(2 votes)
5. Intra-city bike trails
(no votes)
The open space/land acquisition' item was
not prioritized, since it is understood
that Parkland Acquisition Funds will be
used for this.
A memo setting out the preliminary estimates
of flood damage wi thin the Parks and
Recreation Department had been sent to the
commission. Trueblood stated all these
figures were preliminary and most of the
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damages would not be known until the water
recedes. Trueblood reported he and John
Watson received a call from Darrel Courtney
who is interested in beginning a campaign to
restore City Park. It basically would be both
a fund raising and massive volunteer effort to
restore the park to its previous condition. A
commi ttee to discuss this effort and to lay
the groundwork is being formed. Trueblood
stated the committee will consist of the
Mayor, City Manager, two or three commission
members, Project Green and Boys Baseball
representatives and himself. Beasley, Brandt
and Pelton volunteered to serve on this
committee,
NEIGHBORHOOD
OPEN SPACE
REPORT:
RIVERFRONT & Vanderhoef reported the Trails Committee has
NATURAL AREAS completed the draft of the Iowa River Corridor
COMMISSION REPORT:' study (update of stanley Plan). They plan to
present it to the Riverfront Commission next
Wednesday and to the Parks and Recreation
Commission at its september meeting.
Watson reported the city Council unanimously
approved the Neighborhood Open Space Plan, and
the committee will begin drafting an ordinance
this fall.
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COMMISSION TIME: Bender stated a meeting to begin planning for
the opening of the new school on Rohret Road
will be held in September. He stated the
school's budget to build the school is two
percent over budget. At this time they are
looking at planting only 19 trees on a. 13 acre
site, and there are no funds set aside for
playground equipment, He stated they are
attempting to organize a parent group and a
fundraising committee, noting no boundary
decision has been made yet. As far as a
grant, he received word that the Carver
Foundation is not giving money for playground
equipment. He inquired as to how the ' '
commission felt about matching funds to obtain
playground equipment and/or helping with the
selection and purchasing of playground
equipment and possibly helping them get more
trees. Pacha asked if there was a precedent,
with Trueblood indicating not that he was
aware of. He stated staff has worked with the
Horace Mann School with their playground
equipment, but noted most of the school's
playground equipment is located in North
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Market Square Park. Bender indicated any
playground equipment (\t the new school site
will service the adjacent residential area.
Vanderhoef asked if the Hunters Run
neighborhood had requested playground
equipment to be placed in Hunters Run, noting
this was in the same service area. Trueblood
indicated there was a neighborhood group
interested in seeing some development, such as
a trail and picnic tables, and that sometime
in the future there may be playground
equipment, Trueblood stated the commission
needed to consider if playground equipment at
the school would also serve the ,function as a
neighborhood park, and if it wanted to develop
parkland in this area. Watson stated during
the neighborhood open space plan process they
identified some areas where there could be an
opportunity for the School District and City
to !'Iork together creating neighborhood open
space. He noted one of these areas is at the
corner of West High School bordering the
willow Creek flood plain, with Bender
indicating this was something that could be
explored. Bender stated the commission will
be approached in the near future with respect
to this matter, and asked the commission to
think about if it could playa part in this
effort and if so, in what capacity.
ADJOURNMENT:
Moved by Watson. seconded by Brandt. to
ad;ourn. UnanimQYi, The meeting adjourned at
8:10 p.m,
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August 26, 1993
LIBRARY BOARD MINUTES
BOARD MEETING OF AUGUST 26, 1993
4:00 PM ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT:
Greenleaf, Moyers, Hobart, Singerman, Traw,
Spencer, Hargrave
MEMBERS ABSENT:
Hubbard, Lundquist
Eggers, Craig, Clark, Lubaroff, Spaziani,
Eckholt, Ashe, Brown, Arensdorf
STAFF PRESENT:
Janice Kunkel, Amy Platz, Ali Turner . Fall
practicurn students
CALL MEETING TO ORDER: The meeting was called to order at 4:05 pm
OTHERS PRESENT:
APPROVAL OF MINUTES:
The minutes of the regular meeting were approved as corrected.
as~~.~~..e.!!E...!J~tl1!!E!".;:E!~:l:P9!!~..e.".~E9RI1!,^.~~~El.gp,~.;",~~9.};I,~gi.~eYE!1,!.~~c:l,J~!i0~
J.... """""""~"""""""~t ."'wnlii' "'a"" ,.. ,I""""" ",.."""""..,.'t"~'t'''' ..""..'f' " '.."....."'h'J""'@
T~~iftBWr~~F!#%;~,~dtU:M~';ttm~t~J1.~i@Mj~:~~9Rm1i~!1@iB.~jzhat~<EfJit;L;t:v~~:#m:em;e6S~fJ
Annual minutes of Friends/Foundation meeting were approved.
Hobart/Traw
FINANCIAL REPORT:
Receiots. Eggers distributed a supplemental report on Open
Access. She pointed out the bottom line which reflects the
decrease of funds per transaction that the State has paid for this
program. They have reduced their reimbursement from $.80 to .50 a
transaction, although they have continued to increase the total
dollars available. Discussion regarding continuance of the
contract took place. A factor to consider is that use by Coralville
resid~nts accounts for a large portion of our reimbursement and
this service would continue even if the contract was dropped. Iowa
Citians checkout an equal nwnber of items from the Coralville
Public Library. It was also noted that in fact we earned $39,000
not $54,000 from Open Access fees in FY93.
Eggers sununarized the expenditure budget and pointed out to the
Board that we ended up FY93 with approximately $7500 in unspent
fund from our operating budget. The balance of the $29, 000 unspent
came from the budget for benefits which the City really controls.
Gifts & Beoue~. Eggers pointed out the discrepancy in the final
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August 26, 1993
balance due to funds incorrectly being deposited in one of our gift
funds late in FY93 and then being transferred out to the correct
account in FY94.
DISBURSEMENTS:
Visa Card expenditures were reviewed.
Disbursements for the month of July were approved.
Moyers/Singerman
STAFF REPORTS:
Review of FY93 Annual Re90rt - Eggers encouraged the Board to use
the report as a tbol for giving staff direction in budgeting for
FY95.
Eggers introduced the Values Statement which was distributed as
part of the supplemental packet. A Staff committee developed it
and Eggers felt it was reflected throughout the Annual Report.
Some suggestions for distribution of Annual Reports were made.
Eggers informed the Board that in the fall the Library Directors of
Johnson County are planning a joint visit to the Board of
Supervisors to review FY93 library service to rural residents. The
Board thanked the staff for the informative report. There wae
further discussion involving trends displayed in the report,
outreach goals, goals of refurbishing the building, etc.
Review of FY93 Proqress Reoort on FY92-93 Obiectives of 6-vear
olan:
The progress report on the plan obj.ectives are to he used as a tool
to assist in'budget planning. They cover material similar to the
contents of Annual Report but are related to plan objectives.
Review of FY94 "Planned" FY94-95 Obiectives of 6-vear olan. As
part of this review, the FY94 Project Calendar was reviewed. There
was an indepth discussion of the wisdom of developing a new five
year plan before hiring a new director. Singerman suggested adding
.a year to the current plan and then work on a new long term plan
next year when the new Director is in place. The pros and cons of
developing a new plan vs extending the current plan for one year
were looked at. The consensus of the Board was to develop a new
five year plan in FY94. Moat members felt that having a plan in
place would assist' in the recruitment of a new director. It was
reiterated that the Board's responsibility is to see that the plan
fits into the mission and goals of library; implementation is up
to staff. Greenleaf encouraged all three committees (Planning,
Expansion, Search) to do their ground work thoroughly and report
back to Board with recommendations.
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August 26, 1993
Develocment Office activities:
The Friends Foundation Annual Report for FY93 was mailed August 25.
This mailing is the most important of the year as it generates the
most gifts. It also included an invitation to the annual Donor
Recognition Reception on Sunday, September 12. A mailing to 600
lapsed FRIENDS members will go out soon. The Development Office
continues to be very involved in activities related to the Funding
the Future campaign. Five training sessions for volunteers were
held during August. The match to the Buchanan gift is over
$900,000.
Children's Services Recort:
The third annual Family Camp out at the library was held on August
14-15. Pictures from the event were shown. The staff felt that it
was the best one yet, a positive way to strengthen a child's
relationship with the Library.
Cable TV Status Recort. Eggers reviewed the history for the
Board. The Channel 9 task force (Board/Staff) decided it was
important to keep the channel. ICPL staff members wrote a proposal
as required for the refranchising process. Once the TCI proposal
is received, the city has 60-120 days to respond to the proposal.
During that time of internal negotiations, the Board may have to
have a special meeting to respond to the City'S negotiation ideas.
Access channel representatives have been meeting regularly
developing ideas of cooperation towards a PEGL Center (Community
Television Group). The library staff is excited about the
possibilities of pooling staff and equipment and moving into a
common facility. Library staff is concerned, however, about the
tranamittal of unorganized information via the government channel
and would like to achieve a mutually beneficial arrangement where
the library would be instrumental in developing the data bases for
this and other electronic distribution methods. The City'S cable
division is the expert on the technical means for transmitting via
the channel. Library staff feel strongly about their
responsibility among City departments for gathering and organizing
information for and about the community.
Miscellaneous staff re90rts:
The special edition of the Window has been sent to the printer.
The county-wide mailing will go out mid-September. The Johnson
County Fair booth was a success attracting lots of interest from
fair attendees. Board members were urged to save October 13 for
the -Philanthropy Day luncheon. This year it is combined with a
fundraising workshop sponsored by the Eastern Iowa Chapter of the
National FundRaising Executives. Iowa Library Association
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August 26, 1993
conference is in Ames October 13-15. Board members are encouraged
to attend.
President's Reoort/Facilities Planninq Committee:
A memo to City Council regarding library expansion plans was sent
by Steve Greenleaf. Councilors also received the sununary from
Smith's space study and the recollU1\endations of the Facilities
Planning COllU1\ittee. To date no COllU1\ents from Council members has
been received. The publicity about the need for expansion has been
fairly good with articles in both newspapers, one half-hour radio
show and appearances before a couple of service clubs.
The cOllU1\ittee will schedule a meeting with the City Manager. The
'contract with David Smith was reviewed. Smith will assist with
architect selection and he will review architects contract in
addition to writing the building program statement. With the
addition of a statement regarding the maximum fee, the contract
with Smith was approved. Traw/Moyers
Search COllU1\ittee for Director:
Moyers reported on the timeline draft presented to Board along with
the minutes of the cOllU1\ittee's first meeting. The cOllU1\ittee asked
the staff to appoint a member to the cOllU1\ittee. A staff meeting
will be held Friday morning to decide how to proceed with this. A
representative from the Friends/Foundation, Bill Burger, has joined
the cOllU1\ittee. He has experience on the Waterloo Library Board.
Next meeting is set for September 8. Once the field of candidates
is narrowed to the finalists, public forums will be held ana staff
and Board will have the opportunity to meet and interview
candidates. A recollU1\endation was made that the process be made
very clear in terms of the roles of the public, the Board, the
cOllU1\ittees, etc. A full plan for the search process will be
presented to the Board for approval on October 28.
Corresoondenc'll
Past correspondence with Jenny Wiers was reviewed as requested by
the Board. Wiers also sent a letter thanking them for listening to
her Concerns at their July meeting and once again asking for Board
control of content of displays near the Children's Room.
Review of Disolay Policy-
Ms Wier's concern was the location of the display case with
material she deemed inappropriate near the Children's Room. This
particular display case is quite large and does not have another
location in which it fits except for the.lobby which presents other
problems. After a brief discussion regarding the frequency of
complaints and the content of other displays, a motion was made by
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August 26, 1993
Singennan that the policy remain the same. Traw seconded the
motion. Greenleaf called for the question and the motion was
passed.
Approval of three contracts with the State Librarv-Open Access.
Access Plus. FAX network:
By way of explanation about the FAX network, another library may
fax an interlibrary loan request to ICPL. We will send the book if
we have it or a response may be faxed if we do not. This is a
supplement to the system now coordinated by the regional libraries,
but it will eventually. replace the current system. Clark reminded
Board of the obligation of libraries to share their material with
other libraries. Inter-library loans are part of what libraries
do. Open Access issues were discussed under Financial Reports
earlier in the meeting. All three contracts were approved.
Singennan/Spencer
Set Guidelines for FY95 budqet process.
The Board reviewed the Annual Budget Calendar as established in
1989. The Board was in favor of repeating the process as they did
it last year by splitting it in two meetings: September 21 and 23
at 4:00 pm for staff presentations.
The Board decided to meet October 19 for the first review of the
budget: in its final fonnat and then make' final approval on it on
October 28 at the regular meeting.
Eggers again asked for direction in terms of several areas:
facilities; changes in '95 (Director, New Plan, Cable proposal;)
service levels and staffing for same; technology, training and
creating a budget for programming. None were discussed in detail
but the Board will expect to hear budget proposals addressing these
topics.
A motion was made to adjourn at 6:30 pm. Spencer/Moyers
Submitted by
Martha Lubaroff
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MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY, JULY 21, 1993.6:30 PM
CIVIC CENTER LOBBY CONFERENCE ROOM
MEMBERS PRESENT: Joyce Patton, Trey Stevens, Tim Finer
MEMBERS ABSENT: Roger Christian, Cordell Jappsen
STAFF PRESENT: Brau, Helling, Brent DeGraff
OTHERS PRESENT: Doug Allaire, Lida Cochran. Marjorie Hayden-Strait
RECOMMENDATION TO COUNCIL
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The BTC recommends that the City Council approve the BTC Annual Report.
LisT OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION
Cable TV Refranchlslng/Renewal process.
Approval of the BTC Annual Report.
SUMMARY OF DISCUSSION
Doyle Detroit and PA TV have bean sued by John Herbst for slander or libel for comments
Doyle Detroit allegedly made to Johnson County Attorney J. Patrick White and the police
during their investigation Into an incident in which Herbst unknowingly cablecast a program '
that might have been considered obscene. PATV Board Chair Doug Allaire Is confident Herbst
was not slandered. Library Channel 9 plans to cablecast a program featuring professionel
storyteller Judith Antil and will tape a story hour at the Johnson County 4-H Fair where the
. Ubrary will have a booth. The deadline for TCI to respond to the refranchislng RFP was
, extendad to September 6. The forms to Initiate the rate' regulation process will be sent from
Rice, Williams as soon as they are finalized by the FCC.
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CALL TO ORDER
The meeting was called to order at 6:30 p.m.
APPROVAL OF THE BTC MI~~Ims.
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Patton moved to approve the June 16, 1993 minutes. Seconded by Finer. Unanimously
approved.
ANNOUNCEMENTS OF COMMISSIONERS
None,
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Broadband Telecommunications Commission
July 21,1993
Page 2
PUBLIC DISCUSSION
None.
LIBRARY REPORT:
The Library provided a written report. The Library will videotape a StoMime program from
their booth at the Johnson County 4.H Fair. A summer reading program, Merlin's Midsummer
~ featuring professional storyteller Judith AntiJ, is being cablecest during July. Thursday
Request Day calls are up 15%. Larry Ross, the half.tlme AVC Clerk, has resigned to move
to Chicago. Work is continuing with the PEGL Committee.
ECC REPORT
No report.
Tel OF EASTERN IOWA REPORT
No report.
PATV REPORT
Doug Allaire reported the PA TV staff Is ettendlng the Alliance for Community Media national
convention end plens to hold an open house In September to share some of the Information
they gather. Doyle Detroit and PATV have been sued by John Herbst for slander or libel for
comments Doyla Detroit ellegedly made to Johnson County Attorney J. Petrick White and the
pollee during their Investigation Into an incidant in which Herbst unknowingly cablecast a
program that might have been considered obscene. PA TV's insurance company does not
believe PA TV's polley covers this case. PA TV feels confidant Herbst was not libeled. Detroit
has retained her own attorney. PA TV has raQuested a correction from the Press-Citlzel1
clarifying that PATV was never under Investigation for obscenity in relation to the Herbst
incident.
CABLE TELEVISION ADMINISTRATOR REPORT
Shaffer Is at the Alliance for Community Media convention. Brau introduced Brent DeGraff,
a work study employee who will be assisting with the rate regulation process and production.
The FCC rate regulation forms will be sent from Rice, Williams as soon as finalized by the
FCC. It was movad by Finer, seconded by Patton, to recommend to the City Council that they
approve the BTC Annual Report. Unanimously approved.
CABLE TV REFRANCHISING/RENEWAL
Stevens noted that the City Council approved extending to September 5 the deadline for Tel
to respond to the refranchlslng RFP.
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Broadband Telecommunications Commission
July 21, 1993
Paga 3
ADJOURNMENT
It was moved by Finer and seconded by Patton to adjourn. Unanimously approved.
Adjournment at 5:48 p.m.
Respectfully submitted.
~j,(~ 1. r0~)~
Michael Brau
Cable Television Administrative Aide
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
SEPTEMBER 2, 1993 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
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Subjecl to App.mval
MEMBERS PRESENT:
Ann Bovbjerg, Pete Cooper, Sally Dierks, Dick Gibson, Tom
Scott, George Starr
MEMBERS ABSENT:
None
STAFF PRESENT:
Borll)ann, Miklo, Schreiber
CALL TO ORDER:
Secretary Bovbjerg called the maetlng to order at 7:44 p.m.
RECOMMENDATION TO CITY COUNCIL:
1. Recommend approval, by a 6-0 vote, of SUB93-0015. the final plat of Village Green
South, Parts 3A, 3B. 4A and 4B. a 74-lot residential subdivision located Immediately
west of Scott Boulevard and north of the Iowa Interstate Railway, subject to: 1)
submission and approval of the final OPDH plan for Village Green South. Parts 3A, 3B,
4A and 4B; 2) submission and approval by the City Attorney's Office of legal papers,
includin9 the Subdivider's Agreement, prior to Council consideration; 3) the
Su6dlvider's Agreement must incorporate the necessary requirements of the
Conditional Zoning Agreement for this tract and 4) submission and approval by the
City's Public Works Department of construction plans and design calculaiions prior to
Council consideration.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
DEVELOPMENT ITEMS:
1. SUB93-0015. Public discussion of an application submitted by Village Green South,
L.C. for final plat approval of Vlllaga Grean South, Parts 3A, 3B, 4A and 4B, a 74-lot
residential subdivision located immediately west of Scott Boulevard and north of the
Iowa Interstate Railway. (45.day limitation period: September 2, 1993.)
Mlklo said the plat is in order for approval, subject to administrative approval of the
final OPDH plan for Village Green South, Parts 3A, 3B, 4A and 4B and submission and
approval by the City Attorney's Office of legal papars, Including the Subdivldar's
Agreement, prior to Council consideration. He said the Subdivider's Agreement must
Incorporate the necessary raquiremants of the Conditional Zoning Agraemant for the
tract. Miklo said approval should also be subject to submission and approval by the
Public Works Department of construction plans and design calculations prior to
Council consideration.
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September 2, 1993
Page 2
Public discussion opened at 7:46 p.m.
There was none.
Public discussion closed at 7:46 p.m.
Scott arrived at 7:46 p.m.
Cooper moved to approve SUB93-0015, the final plat of Village Green South, Parts
3A, 3B, 4A and 4B, a 74-lot residential subdivision located immediately west of Scott
Boulevard and north of the Iowa Interstate Railway. subject to: 1) submission and
approval of the final OPDH plan for Village Green South, Parts 3A, 3B, 4A and 4B: 21
submission and approval by the City Attorney's Office of legal papers, Including the
Subdivider's Agreement, prior to Council consideration: 3) the Subdivider's Agreement
must Incorporate the necessary requirements of the Conditional Zoning Agreamant for
this tract and 4) submission and approval by the City's Public Works Department of
construction plans and design calculations prior to Council consideration. Starr
seconded.
Dierks said she appreciates the devalopar's cooperation, the dasign of the open space,
and the re-design of the housing units so that those that are zero-lot lines and duplexes
are adjoining new areas rather than already established single-family homes.
The motion carried on a 6-0 vote.
2. SUB93-0011. Public discussion of an application submitted by Dean Oakes for
preliminary plat approval of Scott's Fourth Addition, a seven lot, 13.40 acre
resubdivlsion of Lot 4 of Scott's Second Addition located In Fringe Area 8, west of
Naples Avenue in the southeast quadrant of the Highway 1/Hlghway 218 interchange.
(4S-day limitation period: September 13, 1993.)
Miklo reported staff had received a letter waiving the 45-day limitation period to
Septembar 16, 1993 and recommends deferral until that time.
Public discussion opened at 7:49 p.m.
There was none.
Public discussion closed at 7:49 p.m.
Dierks moved to defer SUB93-0011 until September 16, 1993. Bovbjerg seconded.
The motion carrlod on a 6-0 vote.
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Planning & Zoning Commission
September 2, 1993
Page 3
COMPREHENSIVE PLAN ITEM:
1. Public discussion of setting a public hearing for September 16, 1993, on an
amendment of the Comprehensive Plan to change the land use map designation of
property located east of Harlocke Street from 16-24 dwelling units per acre to 2-8
dwelling units per acre.
Miklo said staff had nothing additional to add regarding this item.
Public discussion opened at 7:50 p.m.
Miklo said staff had nothing further to add regarding this item. Scott noted this Item
would be deferred until September 16, 1993 following public discussion.
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Thera was nona.
Public discussion closed at 7:50 p.m.
Starr moved to set for public hearing on September 16, 1993, an amendment of the
Comprehensive Plan to change the land use map designation of property locatad east
of Harlocke Street from 16.24 dwelling units per acre to 2-8 dwelling units per acre.
Gibson seconded. The motion carried on a 6-0 vote.
ZONING ITEMS:
1. REZ93-0007. Public discussion of a City-initiated application to rezone an approximate
17.08 acre tract of land located generally on the east and west sides of Harlocke
Street and north of Highway 1 West from RM-44, High Density Multi-Family
Residential, to RS-5, Low Density Single-Family Residential lap proximately 5.5 acres),
and RM-12, Low Density Multi-Family Residentlallapproximately 11.58 acres).
Public discussion opened at 7:53 p.m.
There was none.
Public discussion closed at 7:53 p.m.
BovbJerg moved to defer REZ93-0007 to September 16, 1993. Coopar seconded.
The motion carried on a 6-0 vote.
2. REZ93.0008. Public discussion of an application submitted by Michael and Vicki
Lensing to rezone an approximate 1.2 acre tract of land located at 617 and 605
Kirkwood Avenua from RS-5, Low Density Single-Family Residential and CC-2,
Community Commercial, respectively, to CO-1, Commarclal Office. (45-day limitation
parlod: September 16, 1993.)
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September 2, 1993
Page 4
Miklo said this is an amended application from the previous rezoning the Commission
considered on 617 Kirkwood Avenue. He noted the proposal now includes the existing
funeral home business to the west at 605 Kirkwood Avenue; the proposal is to rezone
both tracts to CO-I from the current CC.2 and RS-5. Miklo said staff views the
proposed CO-I proposal as more appropriate for this area than the previously proposed
CC-2 zoning at 617 Kirkwood Avenue, but still has concerns that approval of
commercial zoning on this site may erode the clear demarcation between commercial
and residential that now exists and may lead to further requests for commercial zoning
on Kirkwood Avenue in this area.
Miklo noted, given staff's concerns, the proposed CO-I zoning Is the least intensive
. of the commercial zones and is therefore more compatible with residential use than the
previously proposed CC-2 zoning. He said, if the Commission approves this request,
staff recommends that approval be subject to the closure of the curbcut at 617
Kirkwood Avenue at the applicant's expense and that an easement be established to
allow traffic from 617 Kirkwood Avenue to enter the property from 605 Kirkwood
Avenue; staff feels this would lessen the possibility of further commercial development
to the east. He noted, If the rezoning is approved, in order for the funeral home
business to expand onto the property at 617 Kirkwood Avenue, a special axception
would need to be granted by the Board of Adjustment.
Miklo raiterated staff's recommendation that this application be denied but added If the
Commission does approve the request, staff recommends approval be subject to the
conditions previously outlined.
In response to a question from Dierks, Miklo said removal of the curbcut would also
requira removal of tha apron and any other indication that there was one a a driveway.
In response to a question from Starr, Miklo explained that all property owners within
200 feet of a proposad razonlng were sant a latter notifying them of the proposed
rezoning. Bormann added the property is also posted with a notice of the proposed
rezoning.
Public discussion opened at 7:57 p.m.
Vicki Lensina. 2408 Mavfield Road. aoolicant. said she was told by Mr. Decker, who
is a neighbor in this area, that staff told Mr. Decker that the neighborhood's previous
letter of support for the rezoning of the subject tract would be resubmitted to the
Commission. Miklo said he had spoke with Mr. Decker, who had not requested the
latter be re-submitted but had wanted to reiterate that the signers of the letter were
not nacessarlly opposed to the proposed rezoning.
Lensing encouraged the Commission to consider the requested rezoning, noting she
and her husband are agreeable to the conditions recommended by staff. She said she
and her husband have worked very hard to be part of this neighborhood and do not
wish to do anything to upset or change the appeerance of the neighborhood; she
assured the Commission that any structura constructed would be designed to enhance,
rather than detract from, the neighborhood.
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Planning & Zoning Commission
September 2, 1993
Page 5
Public discussion closed at 8:00 p.m.
Starr moved to defer REZ93-0008 to September 16,1993. Dierks seconded. I!lll
motion carried on a 6.0 vote.
3. Public discussion of amendmants to Zoning Ordinance Section 36-58(cl concerning
when hard-surfaced parking spaces are required. '
Mlklo said staff resaarched this raquirement and found that it has been in place for a
number of years; the intent is to provide for erosion and dust control, to eliminate tha
potential for rock spilling onto public streets, alleys or adjacent private property, and
to provide for low maintenance and aesthetically pleasing parking areas. He said staff
believes the current ordinance meets this Intent and sees no reason to change the
current ordinance.
Miklo noted, in the case whera a person re-builds an existing garage, they are not
required to pave their driveway; paving would only be required if a new garage wera
built.. He said in the event that someone expands their driveway, they would only be
required to pave the expanded area; the previously non-conforming driveway could
continue as It was. Mlklo said staff recommends that no changes be made to the
existing ordinance.
Public discussion opened at 8:02 p.m.
There was none.
Public discussion closed at 8:02 p.m.
Mlklo noted a letter was received from Mrs. Streb reiterating her request that the
Commission consider amending the ordlnanca. Bovbjerg noted the Strebs are the
persons who initiated consideration of amending the ordinance.
Dierks asked if it would be possible to grant a variance in tha case of the Strebs.
Miklo said the Strebs could apply for a varianca but it Is unlikely they could prove the
stringent tests that must be met for a variance. He said the criteria for a variance
includa: 1) the situation must be unique to the particular property In question; 2) proof
that the property could not yield a reasonable return if compliance with the ordinance
Is required; and 3) a herds hip test must be met. Miklo noted an extansive amount of
paving is not necessary; the Inspections Department has Indicated that paving only the
tracks thet the automobile would travel upon is sufficient to meet the Coda; In
response to a question from Dierks, Scott said the langth of a givan driveway Is a
significant factor in determining the cost of paving a driveway.
Dierks moved to direct staff to prepare an amendment to the Zoning Ordinance Section
36.58(c) concerning when hard-surfaced parking spaces are required to Include an
exemption to single family dwellings and duplexes being required to hard-surface their
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Planning & Zoning Commission
September 2, 1993
Page 6
driveways when those driveways abut existing non-hard-surfaced alleys and excluding
new construction from that exemption. Cooper seconded.
Scott explained he had spoken with Director of Planning Karin Franklin, who indicated
that staff's position at the joint staff meeting was unanimous to recommend no
changes to tha ordinance. Ha noted the City has not paved any alleys, axceptthose
ebutting high density multi-family development, and the City's policy not to upgrade
alleys, partly because of the opposition they received when they were surfacing the
alleys in the Longfellow area. He said Franklin indicated staff would be willing to
reconsider an amendment to the ordinance to exempt existing single family dwellings
and duplexes that abut non-surfaced alleys, excluding new construction. In response
to a question from Dierks, Scott said there has been no substantive new construction
in areas with existing non-surfaced alleys.
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Gibson said he feels there is a strong case against requiring a hard-surfaced driveway
leading to a non-hard-surfaced alley. Miklo said some of the reasons for the current
ordinance are not simply the alley itself but keeping the stone on private property so
that it does not erode onto adjacent properties, aesthetics and making a clear
demarcation of where vehicles should park.
Scott noted the City has no policy to aven maintain existing paved alleys, adding there
are a number of alleys that the policy is to allow them to deteriorate. He said he
sharas Gibson's belief that driveways leading to non-paved alleys should not be
required to be paved. Starr and Cooper agreed.
Scott suggested amending the motion to delete the wording exciluding new
construction from the exemption for driveways that abut existing non-hard-surfaced
alleys from the requiraments for hard-surfaced driveways. Dierks said she would'
prefer not to amend the motion to ensure new construction complies with the
requirement for hard-surfaced driveways. Gibson asked why Dierks preferred new
construction to comply when tha driveway abuts a non-hard-surfaced alley; Dierks
replied because the vehiclas would already be there for construction and the cost Is not
exorbitant. Mlklo added it would ensure dust control for the neighbors and would
provide a maintenance-free surface.
Gibson said he has trouble with the proposed double standard of requiring something
of citizens that the City does not follow since many alleys are not paved.
Starr moved to amend the original motion to direct staff to prepare an amendment to
the Zoning Ordinance Section 36-58(c) concerning when hard-surfaced parking spaces
are required to Include an exemption to single family dwellings and duplexes being
required to hard-surface their driveways when those driveways abut existing non-hard-
surfaced alleys. The motion to amend the original motion carried on a 5-1 vote. with
Dierks votlno in the neoatlve.
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Planning & Zoning Commission
September 2. 1993
pege 7
Starr said he would support the exemption because of the affordable housing issue.
adding regulations on development are continually increasing the cost of housing and
he feels this is one of those regulations that does not make any sense.
The orlolnal motion. as amended. carried on a 6-0 vote.
4. Public discussion of amendments to the Zoning Ordinance. Section 36-58. Off-Street
Parking Requirement, Section 36-60. Sign Regulations, and Section 36-9. RFBH,
Factory Built Housing Residantial Zone, to allow consideration of certain commercial
uses as provisional uses.
Miklo said staff recommends deferral to the special meeting scheduled for 7:00 p.m.
on September 9, 1993 when the Sycamore Farms application is discussed.
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Public discussion opened at 8:21 p.m.
There was none.
Public discussion closed at 8:21 p.m.
Bovbjerg moved to defer discussion of amendments to the Zoning Ordinance, Section
36-58, Off-Street Parking Requirement, Section 36-60, Sign Regulations. and Section
36-9, RFBH. Factory Built Housing Residential Zone. to allow consideration of certain
commercial uses as provisional uses to the special meeting of September 9, 1993.
Starr seconded. The motion carried on a 6-0 vote.
CONSIDERATION OF THE MINUTES OF THE AUGUST 19. 1993. MEETING:
Cooper moved to approve the minutes of the August 19, 1993,meetlng. Gibson seconded.
The motion carried on a vote of 5-0-1. with Dierks abstalnlno.
OTHER BUSINESS:
Starr thanked staff for providing the Commission with a copy of the letter to Mr. O'Brien
regarding the ADS site; adding it helped him answer questions he hes received re9ardlng that
site.
Scott noted the appointment for the unexpired tarm of Casey Cook would be made by the
City Council at their October 12, 1993 meeting and would run from October 12, 1993 to May
1,1997. He asked tha Commission members to encouraged Interestad parties to apply for : ,
the position.
Dierks noted that four schools in the Iowa City Community School District had recently put
up new florescent crosswalk signs In a test program and encouraged persons who have
noticed them to mention that to Jim Brachtel, the City's Traffic Engineer.
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Planning & Zoning Commission
Septamber 2, 1993
Page 8
ADJOURNMENT:
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" Cooper moved to adjourn at 8:25 p.m. Dierks seconded. The motion carried on a 6-0 vote.
Ann Bovbjerg, Secretary
Minutes submitted by Nancy Schreiber
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MINUTES
IOWA CITY HOUSING COMMISSION
JULY 13, 1993
ROBERT A LEE COMMUNITY RECREATION CENTER - ROOM A
MEMBERS PRESENT,
BENJAMIN J MOORE (Left 9.40 AM), ROBIN PAETZOLD-
DURUMERIC (Arrived B,ls AMI, ROGER J ,REILLY, JAMES
L HARRIS, CHARLES EASTHAM
MEMBERS ABSENT,
PAUL EGLI, JACK HCMAHON
STAFF PRESENT,
MARC I LINDSAY, STEVE NASBY, RON HENDERSON, DOUG
eOOTHROY, SECRETARY VIRGINIA STROUD
RECOMMENDATIONS TO COUNCIL, TO SUBMIT TWO APPLICATIONS FOR
CONSTRUCTION OF 1) TWENTY PUBLIC HOUSING
UNITS FOR REPLACEMENT OF HOMEOWNERSHIP
SALES AND 2) TWENTY NEW UN:T INCREMENT,
AS PUBLISHED IN THE JUNE 28, 1993,
FEOERAL REGISTER.
MINUTES. Motion to approve the Minutes of June 8, 1993, was made by
Reilly, seconded by Eastham, carried 4-0. Affirmative roll call vote
unanimous, Moore, Reilly, Harris, Eastham.
CD HOUSING UPDATE - LINDSAY
- DISCUSSION OF COMMUNITY PROFILE SECTION OF CHAS
Lindsay and Nasby were present to discuss draft of the Community
Profile, which is the first of three sections of the 1994-1998 CHAS.
The community Profile consists of three parts' Market and Inventory
Characteristics, Needs Assessment and Available Resources. Tables were
updated and Lead-8ased Paint was added. Another draft section of the
CHAS will be presented at the next meeting.
CCN REPORT - EGLI
Egli was absent - no report given. Draft Minutes of June 23, 1993,
Minutes were included in the Housing Commission members packets.
HOUSING AUTHORITY REPORT - HENDERSON
- Section a and Public Housing Update
Henderson stated this is the busiest time of the year. Statistics
provided are for the first,of the fiscal year 1994.
- Discussion of FSS Program
Henderson stated significant changes have been published as a Finai
Rule in the Federal Register Hay 27, 1993, which will cause a rewrite
of the program guidelines. Eastham had requested additional
information be provided so that the Housing Commission could make
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MINUTES
IOWA CITY HOUSING COMMISSION
JULY 13, 1993
recommendations for the developmsnt of the FSS program guidelines.
Henderson provided staff responses to questions raised by Eastham in
his letter to Ooug Boothroy along with Minutes of the FSS Advisory
Committee meetings. Henderson stated direction from Housing Commission
was requested in order to complete the FSS program guidelines. An
action plan will nssd to be submitted three months after award of
units. Eastham and Harris volunteered to meet with Henderson to
discuss the rewrite.
- Discussion of FMR Reduction
Henderson stated the deadline for comments to be submitted to HUD has
been extended to August 31, 1993.
- Discussion of Utility Allowances
Henderson stated HUD requires PHAs to review Utility Allowances
annually. Increases in water and sewer rates warrant an increase to be
made in the allowances. Iowa City Housing Authority last changed the
Utility Allowances in 1987. New changes would go into effect
approximately September 1, 1993. Housing Cownission needs to make a
recommendation to Council for action. HUD will then need to make a
formal review of the allowances before implementation. Henderson
reviewed the procedure used to determine new rates and provided copies
of Utility Allowances used by other PHAs in Iowa. Utility Allowances
affect the amount of rent payable by the tenants in the Public Housing
and Certificate programs since the allowance is subtracted from the 30\
adjusted income figure for rent payment. Housing Commission members
felt increased amounts were too high and requested a comparison of
current and proposed amounts at next meeting.
- Di&Cussion of NOFA for Public Housing
Henderson stated a NOFA for Public Housing was published in the Federal
Register on June 28, 1993 with an application deadline of August 12,
1993. Henderson requested an application packet from HUD. Staff
recommendation is for two applications for construction of: 1) 20
units of replacement for homeowners hip sales and 2) 20 units for an
increment for new units. Both applications wili consist of 15 three-
bedroom and 5 four-bedroom units. MOTION THAT A RECOMMENDATION TO
CITY COUNCIL BE HADE TO SUBMIT TWO APPLICATIONS FOR CONSTRUCTION OF 1)
TWENTY PUBLIC HOUSING UNITS FOR REPLACEMENT OF HOMEOWNERSHIP SALES,AND
2) TWENTY NEW UNIT INCREMENT, AS PUBLISHED IN THE JUNE 28, 1993,
FEDERAL REGISTER, WAS MADE BY MOORE, SECONDED BY EASTHAM, CARRIED 5-0.
AFFIRMATIVE ROLL CALL VOTE UNANIMOUS: MOORE, EASTHAM, HARRIS,
PAETZOLD-DURUMERIC, REILLY.
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MINUTES
IOWA CITY HOUSING COMMISSION
JULY 13, 1993
DISCUSSION
- Assistant City Attorney Memo REI New Legislation: Votes must be
Recorded. Housing Commission noted and will comply.
- Charles Eastham Letter REI Census Data
Eastham stated his review of 1990 Census Data suggested the possibility
that families with incomes at or bslow $10,000 should be given a'10ca1
preference. He requested HUD rsgulations be reviewed to determine if
this is possible. Henderson statsd HUO establishes eligibility based
on 50\ of median income and that HUD awards additional units to
jurisdictions with neediest populations. Staff agreed to provide the
requested review.
ADJOURNMENT: Motion to adjourn at 9:50 AM was made by Paetzold-
Durumeric, seconded by Eastham, carried 4-0. Affirmative Roll Call
Vote Unanimous: Paetzold-Durumeric, Eastham, Harris, Reilly.
APPROVED ey: BENJAMIN J MOORE. CHAIRPERSON
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MINUTES
RIVERFRONT AND NATURAL AREAS COMMISSION
AUGUST 18, 1993, 5:30 P.M.
SENIOR CENTER
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MEMBERS PRESENT:
Barb Hinkel, Richard Hoppin. Deb Liddell. Karen Mumford, Jim
Pugh, Nancy Seiberling, Larry Wilson
MEMBERS ABSENT:
Steve Ford. Jan Hubel, Don Otlo. Judy Pfohl
STAFF PRESENT:
Denney, Krippner
GUESTS:
Terry Dahms, F.I.R.S.T.
CALL TO ORDER. INTRODUCTIONS. AND ANNOUNCEMENTS:
Chairperson Wilson called the meeting to order at 5:35 p.m.
Denney announced that he has applications for the Iowa Trails Conference that will be on
October 7-9. He also directed the Commission's atlention to a memo from Karen Franklin.
The memo refers to the City's intention to 'conduct an inventory of environmentally sensitive
areas. These areas would include: steep slopes. wetlands, woodlands, soils. drainage areas
inCluding waterways as well as flood plains. Denney asked the Commission if they had
suggestions of any other kinds of environmentally sensitive areas. Wilson applauded the
City's intentions. Hoppin stated the inventory could be the first step toward preparation of
a Comprehensive Wetlands Plan. Wilson stated that such an inventory will "flag" future
developments as environmentally sensitive and perhaps avert some of the recent problems
which resulted from the flooding.
CONSIDERATION OFTHE MINUTES OF THE JULY 21. 1993. MEETING:
Seiberling clarified the exact neighborhoods involved in the Heritage Program mentioned on
page 1; the last sentence under "Annual Report" should end with "...Northside, Longfallow,
and Summit Street neighborhoods." Pugh moved and Hoppin seconded to accept the minutes
as amended. Motion carried unanimOUSly.
DISCUSSION OF TRANSMITTING TREE INFORMATION TO THE PUBLIC:
Wilson exhibited the National Arbor Day Association Magazine which was perused by the
Commission throughout the fOllowing discussion. Denney stated he had contacted the
International Society of Arborculture, the group that made the tree preservation videos. They
will allow the City to show the videos on public access television es well as to duplicate the
videos for public use. Wilson listed several previously discussed methods of transmitting tree
preservation information to the public:
(1) press releases and
(21 the aforementioned videos.
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August 18, 1993
Page 2
Discussion resulted in the following additional methods:
(3) show the videos in schools: choose appropriate age/class;
(4) develop a "Resource Sheet" about trees and tree preservation for teachers: this
is the intention of the Heritage Tree Program if they receive a grant;
{51 make a presentation to the Homebuilders Association;
(6) organize a seminar and include a home builder who works to preserve trees, all
levels of government, especially city and county foresters, bring in "outside"
experts;
(7) call 356-TREE (7);
(8) utilize Arbor Day for educating the public;
(9) put information about trees such as "seasonal tree tips" in the City's Parks &
Recreation quarterly class offering catalog;
(101 sponsor a workshop through the Parks & Recreation Department;
(111 have a "Tour/Parade of Trees" in conjunction with a hike.
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Denney stated that the state forester is very interested In helping a "model" tree preservation
program get started. Wilson noted that tree experts will be called in to examine flood
damaged trees. These visitors could be asked to make a public presentation about trees.
Liddell suggested connecting with locallawri care experts. Seiberling added perhaps one of
the lawn care businesses would like to sponsor the seminar. Seiberling said the city forester
helped with the grant application for the Heritage Tree group. The proposed program could
be integrated with the environmentally sensitive areas inventory. Seiberling stated the
Heritage Trees Project would take about two years and result in maps and posters as well as
increased awareness and tree protection. Hinkel volunteered to gather information about tree
protection.
STANLEY PLAN UPDATE:
Denney presented the trail map and updated the Commission about points discussed at the
last meeting. Denney asked the Commission to consider any changes and to endorse the Plan
to the Parks and Recreation Commission who would then send the Plan to City Council..
The Commission debated trail lighting considering the costs as well as the purpose and
necessity of lights. Wilson stated that the trail must be lighted on University property.
Dahms suggested checking with other cities about trail lighting and added that lighting could
be consider under "Phase II" of the Plan. Liddell said it may be more cost,effective to install
lighting during trail construction.
Dahms stated that the City Council expressed greet itlterest in the Stanley Plan, in particular,
the priorities and their costs. Denney added this interest is simultaneous with the Council's
preparation of the City's Capital Improvements Plan.
Wilson suggested an "Informal vote of encouragement" in regards to the Stanley Plan.
Mumford agreed to an endorsement rather than a motion of approval since the Plan was still
only a draft. The Commission agreed unanimously to endorse the Plan to the Parks and
Recreation Commission. Formal approval will come when the Plan is finalized.
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Riverfront and Natural Areas Commission
August 18. 1993
Page 3
RIVER MONTH SLIDE SHOW UPDATE:
Liddell reported that Steve Ford resigned from the Commission due to family obligations but
he intends to finish the slide show. Denney announced the need for a replacement to
represent Coralville. Liddell said that they intend to make the slide show timely so that it will
not need periodic updates. Liddell also said once the slide show and Stanley Plan update are
complete, she too may step down.
RIVER CORRIDOR TRAIL UPDATES:
1. Iowa Avenue to Burlinoton Street. Denney reported thatlitlle has happened in this
area since attention has been directed elsewhere due to the flooding. He also said that
pavement costs have doubled since construction has bsen delayed by the weather.
This allows for additional time to examine pavement widths and related issues.
2. IMU Bridee to Iowa Avenue.
3. JCCOG Studv Items.
4. Kennedv's Waterfront Addition.
Denney stated that items 2, 3, and 4 are underwater. Seiberling said it is a good
opportunity for additional planning. Wilson agreed, if only they weren't so busy
dealing with flood issues.
5. ProDosed Ned Ashton Park. Denney said he talked with Terry Trueblood and this
project is prioritized as If 6 under "smaller projects" in the City's Capital Improvements
Plan. Liddell explained thaI this priority was established prior to consideration of flood
damages.
DEVELOPMENT ITEMS:
Denney reported that the Sycamore Farms development would be discussed by the Planning
and Zoning Commission at a special meeting on September 9. 1993 at7 p.m. in the Council
Chamber. He explained the differences between the two versions of the conservation
easements proposed by the City and the developers.
Wilson proposed officially recognizing the flood relief efforts of the City's employees. Denney
suggested writing an open letter to the City Council from the Commission. The Commission
agreed to this course of action.
COMMITTEE REPORTS:
1. Wetlands. Hoppin reported the commitlee is ready to work on educational information.
He noted the Council's interest. Denney and Wilson added that several staff and
Council members have been impressed by the Commission's active public role.
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Riverfront and Natural Areas Commission
AugustlS, 1993
Page 4
2. Trails and Access. Liddell reported that as soon as things dry out, Terry Trueblood has
authorized the creation of a new trail in the east part Hickory Hill Park to provide
access to First Avenue residents. The trail will mostly likely follow informal paths
already established by hikers.
COMMISSIONERS' REPORTS:
Liddell reminded everyone of the Fall City Council elections. She prompted the Commission
to ask candidates about the Riverfront agenda.
F.I.R.S,T. REPORT:
Dahms announced they now have approval for bulk mailing and the computerized mailing list
is almost complete. These accomplishments will improve the group's ability to market the
trail. Dahms stated he hoped to use the forthcoming slide show and the Stanley Plan map to
help publicize the trail. He echoed Liddell and reminded the Commission to attend candidate
forums and ask about support for the trail. Dahms reported that the Iowa City City Council
asked F.I.R.S.T. to make a presentation. Casey Cook made the presentation and the Council
asked many thoughtful questions about priorities. costs and trail specifications. The media
covered the presentation. '
Due to flooding, Dahms said, the Second F.I.R.S.T. Annual Bike and Hike route will be revised.
They tentatively plan to start from Hills Bank. Unfortunately this route would deter walkers,
especielly disabled participants, due to the lack of contiguous sidewalks. Dahms stated they
hope to find a corporate sponsor for the Bike and Hike.
ADJOURNMENT:
Pugh moved and Hinkel seconded to adjourn at 7:0S p.m. The motion carried unanimously.
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CITY COUNCIL RULES COMMITTEE
SEPTEMBER 13, 1993
RULES COMMITTEE:
Meeting of September 13,
1993,6:20 p.m,
COMMITTEE MEMBERS
PRESENT:
Ambrisco. McDonald
COMMITTEE MEMBERS
ABSENT:
None
STAFF MEMBERS PRESENT:
Karr, Schoon. Atkins, Burnside
COUNCIL MEMBERS Courtney and Horowitz present.
Desion Review Committee Bv,Laws (Seotember 1993)
The Rules Committee recommends approval of the changes as outlined and attached.
Meeting adjourned 6:25 p.m.
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September 1993
BY-LAWS
IOWA CITY DESIGN REVIEW COMMITTEE
ARTICLE I.
MEETINGS
Section 1. Reoular Meetinos. Regular meetings of this Committee shall be held on the third
Monday of each month.
Section 2. Soecial Meetinos. Special meetings of the members may be called by the Chairper,
son. Upon the request of four members of the Committee, the Chairperson shall call a special
meeting.
Section 3. Place of Meetinos. Regular meetings shall be held in the Iowa City Public Library, or
another handlcapped,accessible building if the Library is unavailable.
Section 4, Notice of Meetlno. Notice and agenda for all regular meetings shall be distributed to
all Committee members and the press. Notice to all members and to the media shall be at least
24 hours before a meeting is held including special meetings. All notice requirements and
meetings shall conform to the provisions of the State Open Meetings Law,
Section 5. Quorum, A majority of the members of the Committee shall constitute a quorum at
any meeting. A majority of votes cast at any meeting at which a quorum is present shall be
decisive of any motion or election.
Section 6. Proxies, There shall be no vote by proxy.
Section 7, Public Discussion. Time shall be made available during all regular meetings for open
public discussion,
ARTICLE II.
MEMBERSHIP
Section 1. Membershlo, The Design Review Committee shall consist of nine (9) members. At
leasttwo,thirds of the Committee members must be eligible electors of Iowa City; the remaining
one,thlrd may be eligible electors of Johnson County. All members of the Committee shall serve
without compensation, but shall be entitled to the necessary expenses including reasonabla travel
expenses Incurred in the discharge of their duties,
Section 2. Nomination. The City Council shall appoint members to the Design Review Commit-
tee as vacancies occur.
. Section 3. ~. Terms of membership shall ba three years, except for the shortened initial
terms that provide staggered membership. Members may serve for more than one term,
Section 4. Absences. Three consecutive unexplained absences of a Committee member may
result in the Commitlee's recommendation to the Mayor to remove the member from the Commit'
tee, and to appoint a new member.
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Section 5, Orientation for New Members, Prior to the first regular meeting following their
appointment, new members shall be provided with copies of the pertinent portions of the City
Code, Design Review Commitlee By, Laws, and other documents useful to carrying out their
duties.
Section 6. Resianations & Vacancies. If any member is no longer willing or able to serve on the
Committee, the member shall send a letter of resignation to the City Council. Vacancies occur-
ring in the Committee, other than by expiration of term of office, shall be filled only for the
unexpired term.
ARTICLE III,
OFFICERS
Section 1, Number. The officers of this Committee shall be a Chairperson and Vice,Chairperson,
and each shall be elected by members of the Committee,
Section 2. Election and Term of Office. The officers of this Committee shall be elected annually.
Section 3. Vacancies, A vacancy in either office shall be filled by the members for the unexpired
portion of the term.
Section 4. Chairoerson, The Chairperson shall, when present, preside at all meetings of the
members, appoint committees, call special meetings and in general perform all duties of the
Chairperson, together with such other duties as may be prescribed by members from time to
time.
Section 5. Vice,Chairoerson, In the absence of the Chairperson, or in the event of the Chair-
person's death, inability or refusal to act, the Vice, Chairperson shall perform the duties of the
Chairperson. When so acting, the Vice' Chairperson shall have all the powers and be subject to
all the restrictions as those resting with the Chairperson.
ARTICLE IV.
CONDUCT OF COMMITTEE AFFAIRS
Section 1. Aaenda. The Chairperson or a designated representative, together with appropriate
members of the City staff, shall prepare an agenda for all regular Committee meetings, Agendas
are to be sent to Commitlee members and the media at least three days prior to the regular
meetings.
Section 2. Secretarv, A secretary, not to be a Commitlee member, shall be provided by the City
for all regular and special meetings,
Section 3. Minutes, Mlnutas of all regular and special meetings are to be prepared and distribut,
ed to Committee members, and approved by the Committee and sent to the City Council, in the
manner prescribed by the Council, Specific recommendations for the Council are to be set off
from the main body of the minutes and appropriately identified.
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Section 4. Policies and Proorams. The Committee shall periodically review the policies and
programs of the City relating to design review and make recommendations to the City Council
when appropriate.
Section 5. Referrals from Council. From time to time letters, requests for information, requests
for recommendations, and other matters are referred to the Committee by the City Council. The
Committee shall initiate the consideration of such items at the next regular meeting folic wing
receipt of the referral, and shall notify Council of its disposition.
Section 6. Attendance at Council Meetinos. The Committee Chairperson or designated represen-
tatives are to be in attendance at all City Council meetings, including informal sessions, at which
matters penaining to the domain of the Committee's responsibilities are to be discussed or
actions taken. The Committee Chairperson is to receive Council agenda prior to each Council
meeting, and is to be otherwise notified of meetings Involving Committee business.
Section 7. Annual ReDon. An annual report, detailing the activities of the Committee, shall be
prepared by the Chairperson, approved by the Committee, and submitted to the City Council at
the end of each fiscal year.
ARTICLE V.
AMENDMENTS
Section 1. These by,laws may be altered, amended or repealed and new by, laws adopted at any
regular meeting, or at a special meeting called for that purpose, providing a quorum Is present.
Upon approval by the City Council, the by,laws shall take force and effect.
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