HomeMy WebLinkAbout1993-10-12 Info Packet
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City of Iowa City
MEMORANDUM
DATE: October I, 1993
TO: Memo for Record
FROM: City Manager
RE: Material Sent to Council Only
Memoranda from the Ci ty Manager:
a. Low Sulfur Diesel Fuel
b. Melrose Focus Group - Environmental Assessment
c. Melrose Avenue Focus Group
Copy of letters regarding participation in the Melrose Avenue Focus
Group from State Historical Society of Iowa and Roosevelt Elementary
Schoo 1 PTO.
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City of Iowa City
MEMORANDUM
'DATE: September 30, 1993
TO: City Council
FROM: City Manager
RE: Low Sulfur Diesel Fuel
Beginning October 1, 1993, by Federal mandate, all "on'road" vehicles
with diesel engines must use low sulfur fuel (.05% or less). The use
of high sulfur fuel in "on road" vehicles could result in a fine of
$10,000-$25,000 per occurrence.
The use of the low sulfur fuel will add approximately five cents to
each gallon purchased (an additional $10,000 for the remainder of
FY94).
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City of Iowa City
MEMORANDUM
Date:
September 29, 1993
To: City Council
From: City Manager
Re: f.1elrose Focus Group - Environmental Assessment
Our facilitator, Evelyn Acosta-Weirick, feels strongly that there needs to be City participation
in the upcoming focus group discussion. She specifically references the federal National
Environmentel Protection Act whereby all parties invol~ed should have representation and be
active participants. Specifically, she hes suggested a City staff person participate in the focus
group discussion. I heve asked Karin Franklin, Director of Planning to serve in that capacity.
Karin will represent the interest of the comprehensive plan, arterial street plan, and other City
policy positions and the respective point of view expressed by eech planning document. At
the focus group meeting various technical staff, at Evelyn's request, will also be present and
will be utilized as Evelyn sees fit.
We will keep you advised.
cc: Karin Franklin
Evely~ Acosta.Weirick
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City of Iowa City
MEMORANDUM
Data:
July 2, 1993
To:
The Honorable Mayor Darrel G. Courtney and Members of the City Council
Linda Newman Gentry, City Attorney ~~
Report from Environmental Law Seminar; Melrose Avenue Bridge Project and
Environmental Assessment
From:
Re:
Based on written materials and presentations by four eminent environmental lawyers, together
with personal discussions with three of them, I am happy to report that steps the City has
taken thus far on preparation of an Environmental Assessment are clearly "on track." I will
be working more closely with Jeff Davidson, JCCOG Transportation Planner, and City
Manager Steve Atkins In reviewing the draft Request for Proposal, and also reviewing the
Environmental Assessment as it progresses through the drafting stages.
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Since tima is now constrained by meetings, agenda and the usual backlog of work after an
absence, this memo will represent a "short raport" on my aducationallearning. I do expect
to do a more lengthy explanation by way of memo to you as this EA moves along, since NEPA
law in general, and specifically the Melrose Avenue bridge project, are complex areas of the
lew and we need to be familiar with them.
A. BACKGROUND
Sometime last summer, 1992, in response to a state lOOT bridge inspection, the City
Engineering Division began working with NNW, Inc., design engineers, on how best to deal
with the deteriorating Melrose Avenue Bridge. Our City Engineering Division also began
looking at how to deal with Incraased traffic on Melrose and also with the Univarslty
Hospitals' proposed expansion of its "eye clinic," The lOOT ,and Federal Highway
Administration prelimlnerily approved the City's decision for rehabilitation of the bridge,
including a four-lane design. On August 31,1992, the lOOT granted the proposed bridge
raconstruction a "categorical exclusion" under the National Environmental Protection Act
(NEPAl. The City made an attempt to coordinate its bridge reconstruction with certain street
improvements needed in the area, tog ather with the University's major utility construction and
City right-of-way.
At your March 1, 1993 meeting, the City Council voted to defer the decision on widening the
bridge andlor Melrose Avenue. Thereafter, the federal U.S. Department of Transportation,
Federal Highway Administration (FHWA) and the lOOT rescinded the cetegorical axcluslon,
and raquested the City Jointly prepare an Environmental Assessment to determine whether a
"finding of no significant impact" was appropriate, or alternatively whether en Environment
Impact Statement would be appropriate under federal NEPA law.
In letters exchanged between U.S. Congressman Leach; Director Rensink of the Iowa
Department of Transportation; Mr, Willard of Region 7, U,S. Department of Transportation,
Federel Highway Administration; Mr, Anderberg, Engineer for Office of Local Systems'of the
lOOT; Mr. Ian MacGillivray of the lOOT Plenning and Research Division; City Manager Steve
Atkins; Transportation Planner Jeff Davidson; Mr. Budd, lOOT Office of Project Planning; and
Marianne Widness, M,elrose Avenue resident, the City has now been directed to prepare an
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Environmental Assessment in consultation with the FHWA, Region 7, to be coordineted by
the lOOT planning division. The City has also been encouraged to allow Melrose Avenue
residents ali practical opportunities to pertlcipate fully in the environmental process. In a letter
dated May 10, 1993 from Mr. Hubert A. Willard, Division Administrator of the FHWA, Mr.
Willard stated to Mr. & Mrs. Widness as follows:
"... We are asking the Iowa DOT and the city of Iowa City to provide you all
practical opportunities to participate fUlly In the environmental process. It is our
desire that all views and concerns be fully evaluated. Your interest and partici.
pation are appreciated. "
The City has now taken its first steps in establishing a process, together with preparino a
draft Request for Proposal (RFP). Having spoken with two federal government environmental
lawyers, as well as en attorney who has successfully challenged the federal oovernment in
NEPA actions, I am assured that the City is "on the right track." More specifically, our
endeavor to include "focus groups" into the "scoping provision process" is appropriate, and
indeed anticipated in the FHWA Technical Advisory information.
In sum, I am assured that including additionel public participation fulfills the spirit and intent
of NEPA with respect to broadening the issues, which are then looked at by the federal
agency with a critical eye prior to making the final decision, In this case, the "federal agency"
is a joint effort between the City of Iowa City and the FHWA acting through the lOOT.
While this may be a difficult bureaucratic maze, there are sound reasons for the process,
which I will attempt to briefly explain here,
B, FINDINGS AS TO FEDERAL LAW. POLICIES AND INTENT
After a brief review of the law, federal regulations, guidelines and policies, and information
oleaned from the environmental law seminar, I make the fOllowing findings:
NEPA, IN GENERAL
1, The National Environmental Protection Act (NEPAl was passed by Congress In 1969.
70, codified at 42 U.S.C. !4333 et, seq. Certain regulations were adopted by the
President's Council on Environmental Ouality (CEO), which have the force and effect
of law.
2. NEPA applies to all federal agencies which make "finel decisions." In our case, the
decision will be the FHWA's decision to award money to the state lOOT for
reconstruction of the Melrose Avenue Bridge, Mr. Anderberg made It clear the
Environmental Assessment will be a "joint document between the applicant (lowe City)
and the Administration (Federal Highwey Administration (of the Federal DOT))."
However, the City Is to use the Iowa DOT as e means of communicating with the
FHWA. '
3, Even though the FHWA Initially found the Melrose Avenue Bridge reconstruction
project ("ProJect") within the status of a ,"categorical exclusion,' meanino the project
had no "significant effect on the human environment," the FHWA changed its'mlnd,
Federallews enticlpate this "change of heart." CEO! 1508.4 provides that en eoency
may nonetheless do an environmental assessment, even efter a "finding of no
significant effect on the human environment" as follows:
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"An agency may decide in its procedures or otherwise, to prepare
environmental assessments for the reasons stated in Section 1608.9
even though it is not required to do so. Any procedures under this
section shell provide for extraordinary circumstances in which a normally
excluded action may have a significant environmental effect."
In this case, the circumstances which would have normally excluded this action
included the rehabilitation of an existing bridge, see the listing of excluded projects In
23 CFR t771.117(c)(3). Clearly, the FHWA has chosen to follow this letter course of
a "change of heart; as noted In CEO t 1508.4.
4. One faculty commentator at the Environmental Law Seminar suggested that the
attorney who will be potentially defending the Environmental Assessment or
Environmental Impact Statement should be involved in the early stages of preparing
the scoping provisions, as well as reviewing the draft Environmental Assessment and
the final Environmental Assessment. Since my philosophy is preventive lawyering, I
agree.
5. The purpose of NEPA is to improve the quality of decision-making, which should be
based on a "rule of reason." This does not mean the decision must be 'perfect or
utterly unessallable. Rather, the decision must be based on sound reasoning alter the
agency (in this case the City end the federal agency) consider the various alternatives
and impacts. Robertson v. Methow Vallev Citizens Council, 109 Supreme Court 1835
(1989).
6. Conversely, NEPA does not mandate particuler results. Rather, it prescribes the
necessary process, so thet "uninformed - rather than unwise. agency action" will not
occur, Robertson. at 1846.
7. This means that NEPA is not Intended to replace the hard choices of policymakers,
such as the City Council on decisions affecting local matters of traffic, neighborhoods,
and land use planning. These decisions must remain in the political arena, Metrooolitan
Edison Comoanv v. Peoole Aaainst Nuclear Enerav. 460 U.S. 766 (1983):
"Neither the lenguage nor the history of NEPA suggests thet it was
intended to give citizens a general opportunity to air their policy
objections to proposed federal actions. The political process, and not
NEPA, provides the appropriate forum in which to air policy
disagreements. "
Metrooolitan Edison. at 773-78.
In other words, NEPA is not designed to replace the political forum for differences
"grounded solely In disegreement with a democraticaliy adopted policy; 1lI,
8. NEPA requires agencies to review all feasible alternatives, Including those which the
agency itself cannot implement, NRDC v. Lawton, (cite omitted). NEPA is also
designed to force federal agencies to seek' out information concerning the
environmentel consequences of proposed action and to "predict the environmental
effects of proposed ection before the action Is taken and those effects fully known.
"," Alaska v. Andrus. 680 F.2d 4661DC Cir. 19781. (emphasis added).
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9. ' The reasoning behind NEPA Is to allow the public a meaningful opportunltv to learn
about and to comment on the proposed actions, "'Iebama v. EP6, 911 F.2d 499 (11th
Cir.1990). '
10. The FHWA's Technical Advisory TA 6640.8A specifically contemplates Involving the
public 'from inception of the proposed action' and entails an exchange of information
with appropriate federal, state, and local agencies 'and the public.' FHWA TA
6640.8A, Background.
It Is with this intent in mind that the City now correctly proceeds to follow an open process,
and Incorporate pUblic participation prior to any final action being taken in the way of a final
Environmental Assessment or a final decision.
ENVIRONMENTAL ASSESSMENT REOUIREMENTS/SeOPING
11. 'An Environmental Assessment is defined as follows:
'Environmental Assessment:
(a) Means a concise public document for which a Federal agency Is
responsible that serves to:
1) Briefly provide sufficient evidence and analysis for deter.
mining whether to prepare an environmental ,impact
statement or a finding of no significant impact. '
CEO m08.9.
CEO regulations define 'finding of no significant impact' as a document
"presenting the reasons why an action '" will not otherwise have a
significant effect 'on the human environment and for which an
environmental impact statement therefore will not be prepared. '
12. CEO i 1508.14 defines "human environment' as follows:
"Human environment' shali be interpreted comprehensively to Include
the natural and physical environment and the relationship of people whh
that environment.... This means that economic or social effects are not
Intended bV themselves to require preparation of an environmental
Impactstatement. When an environmental impact statement is prepared
and economio or social and natural or physical environmental effects are
interrelated, then the environmental impact statement will discuss ali of
these effects on the human environment. .
13. Federal law requires a formal scoping notice prior to preparation of an environment
impact statement lEIS), but does,not specifically require such formal notice for an
Environmental Assessment (which is what the City Is preparing). However, based on
my discussions with federal environmental lawyers, together with s review of the
FHWA's Technical Advisory, it is clear that including public pertlcipation et the
'scoping' stage for doing an Environmental Assessment Is indeed appropriate.
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More specifically, the Technical Advisory anticipates public participation in the scoplng
stage:
"This process [of early coordinationl entails the exchange of information
, with approprlete Federal, State, and local agencies and the public from
Incllptlon of the proposed action to preparatIon of the environmental
assessment... Formal scoping meetings may also be held where such
meetings will assist in the preparation of the environmentel document.
FHWA TA 6640.8A, Attechment "Background."
14. While at first blush this notion of involving public input at the "scoping" stage may
seem unwieldy, it is this type of diverse input which Is encouraged by NEPA. This is
because NEPA is intended to produce a "process of decision-making" that looks at a
diverse range of impacts on the human environment, and considers all feesible alter.
natives of carrying out the particular project. Robertson v. Methow Vellev Citizens'
Council. 109 S.C. 1835 (1989).
15. In some circuits, federal law does not require public comment on an Environmantal
Assessment, but ;ederel lawyers at the Environmental Law seminar heartily
recommended that soliciting public comment on the draft Environmental Assessments
would be appropriate and wise. ~ Felis Concolor v. U.S. Forest Service, 952 F.2d
406 (9th Cir. 1992) (draft EA not required to be circuleted to the public for comment).
16. Opposition to the project does not necessarily take a project out of the "categorical
exclusion" under NEPA, as has been earlier argued. Regulations provide that a project
is considered "highly controversial" when it is opposed by a federal, state or local
government agency or by a substential number of persons affected by said action and
such opposition is grounded on environmental concerns. 'In other words, "project
opposition" must be of an extraordinary nature, since mere opposition does not trigger
a requirement to prepare an environmental review. West Houston Air Commission v.
EM, 784 F.2d 702 (5th Cir. 1986).
17. Similarly, "highly controversial" is not sufficiantto defeat a categorical exclusion, in
contrast to what was earlier argued, since the term does not mean mere opposition to
the project from surrounding property owners or neighborhoods because such
opposition is at all times expected. Rather, "highly controversial" means controversy
among and between experts, planners and scientific and engineering professionals,
Henlv v. Kleindienst. 471 F.2d 823 (2nd Cir, 1972); Friends of Endanaered SDecies.
Inc. v. Jantzen. 760 F.2d 976 (9th Cir. 1985).
ALTERNATIVES/IMPACTS OR EFFECTS
18. The Environmental Assessment needs to Include all feasible alternetives to the
proposed project, Vermont Yankee Nuclear Power CorD. v. NRDC, 435 U.S, 519
(1978). As the U.S. Supreme Court noted, the term "alternatives" is not self-defining,
so the Court hes reed into the dafinition the notion of "feasibility":
"Common sense also teaches us that the 'detailed statement of
alternatives' cannot be found wanting simply because the agency failed.
to include every alternative device and thought conceivable by the mind
of man, Time and resources are simply too limited to hold that an
Impact statement falls because the agency failed to ferret out every
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possible alternative, regardless of how uncommon or unknown that
alternative may have been et the time the project was epproved....
lTIhe concept of 'alternatives' is an evolving one, requiring the agency
to explore more or fewer alternatives as they become better known end
understood. "
Vermont Yankee, at 551-53,
19. As for "Impacts or effects," the law requires the Environmentel Assessment review ell
"reasonably foreseeable environmentel impacts" of the various alternatives reviewed,
Robertson. at 1848-49. This means that the City Is not required to consider any end
all remote environmental impacts, and is cleally not required to consider a "worst case
scenario: Robertson. at 1848-49.
20. Once all the alternatives and impacts are marshalled before the decision-maker (which
In this case will be the City in conjunction with FHWA), the process wIll not dlctate a
substantive "right answer" or "correct decision," Robertson. at 1 (146.
21. Rather, NEPA will preserve the integrity and quality of the decision.making process so
that, in the end, the final federal agencylcity decision will be based on Information
gernered from many sources and subjected to a "hard look." Baltimore Gas & Electric
Co. v. NRDC. 462 U.S. 87 (1983); See also. Greenoeace Action v. Barbara Franklin
and National Marine Fisheries Service, 91-36062 (9th Cir. Dec. 1992).
22. "Effects" to be considered In the Environmental Assessment must be caused by some
physical change, not just socio.economic in nature. For exemple, the Eighth Circuit
Court of Appeels (which includes Iowa) found socio-economlc "threats" to 8
neighborhood by reason of construction of a mental hospitel, nemely Introduction of
weapons and drugs, Increased crime, and decrease in the neighborhood development
were not the "adverse impacts" contemplated under NEPA.
"IW]e are not convinced that Olmstead Citizens has identified any
significant impects on the physical environment In this case. The
physical changes [of building the mental hospital] without dispute' are
the additions of harsh lighting, a double perimeter security fence with
barbed wire, and a 1.lane perimeter security road to be tniversed by an
armed mobile patrol. The main impact alleged from these changes,
however, is apparently eesthetic, and the Seventh Circuit has suggested
that aesthetic concerns alone should rarely be sufficient to compel
preparation of an environmentel impact statement.... We find no speciel
aesthetic concerns here,"
Olmstead Citizens. For a Better Communltv v. U.S., 793 F,2d 201 (8th Clr.
1986).
23. In sum, the NEPA Act does not demand a "perfect decision" that will have no edverse
environmental impacts, but does demand a decislon.maklng process that Includes
thorough and critical review prior to declsion.meking and prior to selection of en
alternetive. This process Is Intended to result In decisions that are grounded In reeson,
not pure speculation. Robertson. at 1846.
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City of Iowa City
MEMORANDUM
Date: June 17, 1993
To: City Council
From: Clly Manager
Re: Melrose Avenue Environmental Assessment
The staff has discussed the next step In the pursuit of an environmental assessment and the
process to be undertaken. As I am sure you can appreciate, It Is a difficult task with the many
and varied Interest groups llXpresslng a desire to participate and wish to have their Interests
addressed. Requests are from Interested parties who believe they have a stake In the project
and from agencies which require a joint work effort with them, particularly if the City Is to utilize
the approximately $850,000 In available state bridge monies.
It was our collective decision that the process of review In this instance Is as important as the
ulUmate product. CreaUng opportunlUes for comment Is an evergrowlng element In your decision
maklng, often as Important as the technlcallnfonnation. It Is also one 01 the most unpredictable
elements and the most difficult to coordinate efforts Into a meaningful process. With the number
of agencies Involved, the process has become overiy fragmented and rule driven, and therefore
it Is difficult to engage our clllzens In a process that Is meant to be more than being passive
recipients.
There are many technical Issues which I believe you expect to be addressed In this environmental
assessment, however, there are just as many political quesUons that will need your qonslderaUon.
An element of concel'!lls the expectaUon of what an environmental assessment actually Is and
what It can accomplish as far as Infonnation and analysis. Basically, an environmental
assessment reviews selected criteria against various alternatives for a project that Is to be placed
at some point In our 'environment.. New structures and their relationship to the environment are
far more common topics for environmental assessment. Such an example would be the location
of a new Interchange where one did not exist, a new factory where one did not exist, etc. The
circumstances are somewhat different with respect to the Melrose Avenue project In that It already
exists and the question Is whether it should be wider and/or designed In some other fashion to
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accommodate community Interests. We will attempt in our work to meet the requests of the
various review agencies, follow their rules, and remain sensitive to the other factors, partlculariy
our citizen interest group expectations. As I am sure you can appreciate, the process will be only
as successful as the effort to be falr to specific interest groups.
In order to proceed, we have drafted a request for proposal for an environmental assessment.
This Is intended to show the general scope of work to be undertaken. It Is fashioned closely after
the Polk CountylUrbandale project as suggested; however, other factors' have been added.
These other factors are critical to the community's understanding of and expectation from this
environmental assessment We have Incorporated Into the assessment a section which will
require the selected consuilantto advise us on the 'Impact on the human and buill environment
in the affected area.' We have attempted in this section to review crileria that can be quantifiable
and measured. This can be difficult. Issues such as neighborhood cohesion and Integrity and
the relative Importance of a functional community-wide street network will need to be measured
by the City Councll's flnai decision on the reconstruction of the bridge and the road.
With the draft scope of worklRFP In hand, we believe we can move to the next phase of the
process, that Is the more direct Involvement of Interested parties and those agencies that require
participation.
There appear to be two realistic options: 1) a fonnal public nearing; and 2) a committee of
various Interested group representatives. We believe the public hearing process would not be
an effective Instrument to achieve active Involvement. Large crowds of Individuals expressing
numerous opinions often do not lead to any type of consensus. Therefore, we would recommend
a community focus group to review the scope of workJRFP. This focus group would be made up
of Interested pariles. Those parties could Include:
University of Iowa
University Hospitals
Iowa DOT
Federal Highway Administration
State Historic Preservation OHlce
City of University Heights
Roosevelt PTO ,
, Benton Street residents
Melrose Avenue residents
Congressman Leach
Melrose residents near West High School
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The City Council can review the group, allowing each to appoint one member. We also believe
the group needs to be relatively small, not more than 15 members, for a productJve work
environment. If the Council would so choose, you should consider hiring an outsllle facilitator to
guide the group In ~elr discussion of the scope of work. This focus group gives the City Council
a means to assure public participation, have It done In a fashion that allows for focused debate
and discussion, with the ultimate outcome being more Information to assist In your decision
making.
We believe that such a fccus group, with a draft proposal to wo.rk with, would allow for a
productive discussion. Upon completion of the work of the focus group, the RFP would be
amended by the City Council as you see fit In response to any suggestions from the focus group.
It would be forwarded to FHWA and IDOTfor their revlewlapproval and the City would Initiate the
formal process of selecting a consultant.
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While this proposal was written assuming an open, competitive selection process, another
a1tematlve would be the Initiation of a negotiated contract with selected consultants, previously
approved by federal/state agencies. The Department of Public Works has expressed preference
for the latter due to time savings, and the process we have chosen may be easier to communi.
cate through negotiations, rather than review of proposals, written communications, etc.
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City of Iowa City
MEMORANDUM
DATE: September 30, 1993
TO: City Council
FROM: City Manager
RE: Melrose Avenue Focus Group
Attached is the packet of information distributed to the Focus
Group participants.
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39 Galway CIrcle
Iowa City, IA 52246
Dear Mr. A!ganbrlght:
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Thank you for agrealng to partlclpate In the scoplng process for the Environmental Assessment of the
reconstrucllon 01 the Melrose Avenue bridge and roadway, We have scheduled the focus group meellng Ii'
for October 13, 1993 at 6:00PM In the Senior Center classroom, 28 S. Linn Street (entrance on WashIngton ! I'
St.). We are hopeful that the task of the group can be accomplished In approxImately four ho~rs. Please Iii I
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conflnn your attendance by calling the offices 01 the Iowa City Dept. of Planning at 356-5230 by Oct. 4. I I
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The charge of the group Is to provide InpUt to the City Council on the scoPe of tha. environmental ii
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assessment of the Melrose project. Speclflcally you will be asked to comment and make a I I!
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recommendation to the Council on the alternative approaches to this proJect and the criteria the consullant ~ i tl
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will be dIrected to use to evaluate the Impacts of each 01 these allematives, ' " , .
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EncloSed ara materials to prepare you for this meeting. Included are: I r
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2) a dratt Request for Proposal (RFP) whIch will be used to select and dIrect the, consulllng , , ,
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. ~i' 3) a map of west Iowa Clly and a map of the project area; , I I
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4) a memorandum from the Clly A"orney to the Clly Council dated July 2, 1993 pro~I<!'[ig I J
~: ;-.. backgrOund on the Melrose project and an explanation of the federal law govemlng~thls
process; and, '
5) a memorandum from the Clly Manager to the City Council dated June 17, 1993 prOposIng ,
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the focus group.
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The critical piece 01 Infonnatlon Is the RFP and the Important sections are C and D. The City A"omey's ,
memo presents a brief background on the proJect and an oulllne 01 the envIronmental assessment process. ,
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Since the group will not be making any recommendations about the speclllcs of the reconstruction proJect: i
or which allemative Is appropriate, I have not Included details on the actual COnstruction. City staff people <."
will be available at the meellng to answer any questions, II they should arise. It Is Important for you, a~ ,..
a participant, to remember that our purpose will not be to discuss the pros and cons 01 various allematives;
but rather to provide the crlleria for the scope 01 work to be given to an environmental consulllng flnn. (i' ','.: I
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I hope you share my enthusiasm for this process. Your participation Is crucial to good public participation I:" ~'t~,
as required by the National Environmental Policy Act. I look fOllYard to Working wllh you to address this' ~ I
COmmunlly Issue., , ~ ~;I \ .:",
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A.ci... -l1;n"c.~' '<,1" '
Evely costa.Welrlch ;,'" ,
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AGENDA
FOR
MELROSE A VENUE FOCUS GROUP MEETING
6:00 OVERVIEW. Welcome participants and conduct introductions. Brief overview of
meeting purpose, schedule, etc.
6:15 NEPA BACKGROUND. Brief sketch of Nationel Environmental Policy Act; its
purpose, process, and key conditions as set forth by the Council on Environmental
Quality. The purpose of this background Is to meke each participant cognizant of
the working process of NEPA, and the structure of this meating.
6:46 ALTERNATIVES. Presentation by City staff of proposed project, and alternatives to
be considered.
7:16 AFFECTED ENVIRONMENT. Discussion of existing environment in project area.
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8:00 LISTING AND RANKING. Develop listing of important environmental factors to be
considered. Have participants join in exercise to rank factors.
8:45- DATA. Discussion regarding typa of data needed.
9:15 SUMMARY. Summarize all decisions made (alternatives to be considered, factors
to be studied, atc.). Outline proposed schedule of EA work, comment period, etc.
Remind participants of meeting notes to be sent out for correction.
Some discussions mey go longer than time shown, hence the allowance of four
hours for this meeting.
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MELROSE AVENUE AND BRIDGE
ENVIRONMENTAL ASSESSMENT SeOPING Foeus GROUP
University of Iowa - Richard Gibson
University Hospitals: Brandt Echternacht
Iowa DOT - Unknown
Federal Highway Administration - Brian Parker
State Historic Preservation Office - Not participating
City of University Heights. Gloria Jacobson
Roosevelt pro ~ Not participating
Benton Street Residents. William Buss
Melrose Avenue Neighborhood Association '- Gertrud Champe
Congressma'n Leach. Not participating
Melrose Residents near West High School - Jerry Arganbright
City of Iowa City. Karin Franklin
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CITY OF IOWA CITY
DATE: September 27, 1993
REQUEST FOR PROPOSAL: # . Environmental Assessment for the Melrose Avenue
Street and Brldae Reconstruction
NOTICE TO PROPOSERS: Sealed proposals will be received at the City of Iowa City
Engineering Division unUlthe time and date specified below for:
Environmental Assessment for the Melrose Avenue
Street and Brldge Reconstruction Project
ADDRESS PROPOSALS TO: Attention of the City Engineer, Civic Center, 410 E. Washington
Street, Iowa City, IA 52240, on or before the time and date specified below. Proposals shall be
sealed and clearly marked on the front with reference to the specified proposal number. FAX
proposals will not be accepted.
PROPOSALS DUE: 5:00 p.m.,
QUESTIONS:
.1993.
Rick Fosse
City Engineer
(319) 356-5143
Jeff Davidson
Assistant Director of Planning & Community Development
(319) 356-5252
City of Iowa City
Civic Center
410 E. Washington SI.
Iowa City, IA 52240
INDEX:
Section I
Section 11
Section III
Section IV
Section V
Section VI
Background Information
Objectives
Speclllcatlons
Qualifications, Credentials & References
Selection Process
General Conditions and Instructions to Proposers [not Included In dra~
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Proposal #
Environmental Assessment for the
Melrose Avenue Streel and Bridge Reconstruction
Iowa City, Iowa
SECTION I. BACKGROUND INFORMATION
Melrose Avenue Is a major east.west street In west Iowa City. At the west city limits of Iowa City,
Melrose Avenue becomes the IWV Road, a major county secondary road extending to west
Johnson County. Near the west city limits of Iowa City Melrose Avenue has an Interchange with
U.S. Highway 218, a section of the NaUonal Highway System. Melrose Avenue provides access
to many significant traffic generators, Including residential subdivisions, Iowa City West High
School, University of Iowa family housing, an Iowa City fire staUon, the City of University Heights,
University of Iowa athleUc facilities, the University of Iowa Hospitals and Clinics, the University
of Iowa Fieldhouse recreaUonal facility, and the University of Iowa College of Law. Melrose
Avenue Is a major traffic link for persons traveling from west Iowa City to the central business
district and main campus area. Average dally traffic volume on Melrose Avenue was 15,451
when measured In the fall of 1992. 'The University of Iowa Hospitals and Clinics Is currently
building the Final Phase of their Capital Improvements In the northwest quadrant of the
IntersecUon of Melrose Avenue and Hawkins Drive.
Due to severe deterioration, the City of Iowa City has proposed reconstruction of the Melrose
Avenue Bridge over the Iowa Interstate Railroad, and reconstruction of the secUon of Melrose
Avenue between the Melrose Avenue bridge and Byington Road. Altematlve reconstruction
acUons have been proposed. The City Council wishes to have the environmental Impacts of each
alternative assessed before making the decision on the preferred reconstruction alternative. The
proposed reconstruction Is Intended to Improve three functions of Melrose Avenue:
1. The ability of motorists, pedestrians and bicyclists to use Melrose Avenue with a higher.
degree of safety. This Includes both through movements and movements from
Intersecting streets. '
2. The ability of Melrose Avenue to function as a major thoroughfare.
3, The ability of Melrose Avenue to provide access to major traffic generators, such as the
University of Iowa HospitalS and Clinics.
The City Council Intends the proposed reconstruction to be senslUve to the residences along the
south side of Melrose Avenue. Thus, the City Intends to retain Melrose Avenue's present south
curb line and ROW line as Is, and also Intends that all storm sewer drainage Improvements and
all acquisition of property needed for the project, Including additional right-of-way, will occur on
the property to the north side of Melrose Avenue, which Is owned by the University of Iowa.
SECTION if. OBJECTIVE
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A. Provide an Environmental Assessment of seven proposed reconstruction alternatives for'
the Melrose Avenue street and bridge reconstruction project.
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SECTION III. SPECIFICATIONS
, A. The proposed reconstrucUon project will Include the Melrose Avenue Bridge over the Iowa
Interstate Railroad, and the section of Melrose Avenue between Olive Court In University
Heights and Byington Road In Iowa City, Johnson County, Iowa ('Reconstruction Project').
B, The Consultant shall provide an envIronmental assessment ot the proposed Melrose
Avenue street and bridge ReconstrucUon Project. The Consultant's work shall fulfill all
federal and state guidelines for an environmental assessment The Consultant shall be
familiar with the following documents which have been provided to the City of Iowa City
by the Iowa Department of TransportaUon for the conduct of environmental assessments: '
1, The Iowa DOT Action Plan.
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2. Federal Highway Administration guidance for preparing and proce~slng environ.
mental and Section 4(F) documents. Technical Advisory TA 6640.8A.
3. Federal Aid Policy Guide 23 CFR 771 . environmental Impact and related
procedures. '
4. NaUonal Environmental ProtecUon Act (NEPA), 42 U.S,C. g 4333 et seq.
5. Applicable regulaUons of President's Council on Environmental Quality (CEQ), e.g. '
CEQ g 1508.
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C. The environmental assessment shall assess the environmental Impact of the following
proposed reconstruction a1temaUves:
1. Take no acUon.
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2. Repair the exlsUng street and bridge (not reconstruct either street or bridge).
3. Construct a new two.lane bridge and two-lane road.
4. Construct a new three-lane bridge and three-lane road.
5. Construct a new tour.lane bridge and four-lane road.
6. Construct a new four-lane bridge and five. lane road.
7. Construct a new two.lane bridge and two-lane road, along with a new street north
of Melrose Avenue across University of Iowa property.
D. The following environmental Impacts shall be evaluated:
1, Air quality,
2. Noise.
3. Wildlife and wildlife habitats.
4. WeUands.
5. Water quality;
6. Floodplain Impacts.
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7. Parks and recreational areas.
8. Cultural resources.
9. Hlstorfc properties.
10. Hazardous waste.
11. Property acquisition.
12. The human and built environment.
The assessment of the Impact to the human and built environment shall Include Impacts
which can be quantified In an objective analysis. This may Include but Is not limited to:
pedestrfan and bicycle safety, property values, emergency vehicle and public transit
vehicle access, ease of Ingress and egress to abutting properties, and traffic congestion
levels. '
E. The environmental assessment shall assume Melros& Avenue will remain a major
thoroughfare In the community.
F. The environmental assessment shall assume the design of any reconstructed facilities
shall comply with accepted federal street and brfdge design standards, and with the
requirements of the Amerfcans with Disabilities Act.
G. The environmental assessment shall assume large volumes of pedestrians, bicyclists, and
motor vehicles will continue to be present In the vicinity of the proposed Project Area,
regardless of which altematlve Is eventually selected.
H. The City of Iowa City has developed a public Input process for the environmental
assessment. The Consultant shall receive direction from City of Iowa City staff In the
solicitation of public Input for the environmental assessment.
I, The Consultant shall provide an original and twenty (20) copies of a draft environmental
assessment report, for review by City staff. City agrees to review said draft and retum to
Consultant within a reasonable time.
J. Taking Into consideration staff comment, Consultant sh~1I prepare a final environmental
assessment report, which shall Include a summary of the environmental Impacts of the
seven alternative courses of action. All elements In the final environmental assessment
report shall be reproducible using a photocopy machine, The final report shall Include
sufficient detail to allow discussion by the City Council, and shall contain a specific
assessment of the need to conduct an Environmental Impact Statement.
K. Consultant shall be available to, answer City Council questions, as needed.
SECTION IV. QUALIFICATIONS, CREDENTIALS & REFERENCES
A, ' The proposer shall provide a description of qualifications, credentials, experfence, and
resources as they relate to environmental assessments. This descrfptlon shall be for the
specific persons, Identified by name and, title, who will be working on the environmental '
assessment.
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B. The proposer shall provide a list of similar clients for whom work has been performed
within the last two years,lncluding the firm, contact person, names, addresses and phone
numbers of said clients.
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SECTION V. SELECTION PROCESS
A. Proposal Requirements
1- Each proposer shall examine the Request for Proposal (RFP) docummt and
determine the adequacy of all statements. Any Inquiries, suggestions, or requests
concemlng Interpretation, clarification or need for addiUonallnformatlon pertaining
to the RFP shall be made through the City Engineer or the Assistant Director of
Planning and Community Development for the City of Iowa City. The City shall not f.
be responsible for oral Interpretations given by any other City employee, I'
representative, or others. The Issuance of a written addendum Is the only officlal - Ii
method whereby Interpretation, clarification, or additional Information concerning
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the RFP can be given. If any addenda are Issued to the RFP, the City will attempt
to notify all prospective proposers who have secUred same. However, It shall be Ii
the responsibility of each proposer, prior to submitting the proposal, to contact the ji 1,\
City Engineer or Assistant Director of Planning and Community DevEilopmentto I
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determine If addenda were Issued. "
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2. The original and five copies of the completed proposal for services shall be I
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3. The proposal shall clearly state the legal name, address, telephone number, and )' I
FAX number of the proposer, and whether the proposing entity Is a corporation, I
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, shall be signed above the typed or printed name and title of the signer. The signer
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shall have the legal aulho~ty to bind the proposer to the submitted proposal, and
be'prepared to submit documents confirming the signer's authority to execute the
Proposal.
4. The proposal shali Include a lime schedule for completing the environmental
assessment.
5. The proposal shall Include a cost estimate for conducting the environmental
assessment.
6. All expenses for makln~ proposals are to be bome by the proposer.
7, Any proposal may be withdrawn up to the date and time set for the receiving of
proposals. Any proposals not so withdrawn shall, upon opening, constitute an '
Irrevocable offer for a period of ninety (90) calendar days to provide to the City of
Iowa City the services set forth In the attached specifications until such lime as a
proposal has been accepted by the City,
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\: C. SUMMARY OF CONCLUSION
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In summary, I believe Mr. Willard was correct when he stated that "The EA [Environmental
Assessment) will help determine whether a "Finding of No Significant Impact" or an,
Environmental Impact Statement Is appropriate." Indeed, this Is ell en Environmental
Assessment will do, or Is designed to do. Moreover, an Environmental Assessment will not
tell you the "right decision" to be mada after reviewing all the alternatives end the various
Impacts and effects, This Is because NEPA Is not a substentive law, it Is a procedural law.
NEPA's "mandate to the agencies is essentially procedural.... It is to Insure a fully Informed
and well-considered decision, not necessarily a decision the Judges of the Court of Appeals
or of this Court would have reached had they been members of the declslonmaking unit of tha
agency." Vermont Yenkee, at 658.
Finally, the rigors of policy-making decisions to be made by you es City Council, such as
balancing transportation needs and neighborhood needs, cannot be avoided by the
Environmental Assessment process. However, you can take comfort in the fact that the end
result of this process should be a better Informed, better reasoned decision, when all Is said
and done.
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I trust this will be of some assistance to you, but please do not hesitate to contact me if you
have further questions.
cc: Steve Atkins, City Manager
Marian Karr, City Clerk
Dale Helling, Assistant City Manager
Jeff Davidson, JCCOG Transportation Planner
Karin Franklin, Director, PCD
Chuck Schmadeke, Public Works Director
Rick Fosse, City Engineer '
Denny Gannon, Project Engineer
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September 22, 1993
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Stephen 1. Atkins, City Manager
410 East Washington Street
Iowa City; IA 52240-1826
Dear Mr. Atkins:
Thank you for the invitation to participate in a focus group to review a' draft scope of
work for conducting an environmental assessment and for selecting an environmental
consultant on the Melrose Avenue project.
While the press of other work makes such participation impossible on our part, we
look forward to learning the results of the environmental assessment as they relate to how the
to the identification and evaluation of, and alternatives to avoid or minimize the project's
effect on, properties within the project area that may be eligible for listing in the National
Register of Historic Places.
Should you have any questions, please feel free to give me a call at (515) 281.3306.
Sincerely,
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Lowell 1. Soike, Ph.D
Historian
o 402 Iowa Avenue
Iowa City, Iowa 52240
(319) 335.3916
G Capitol Complex
Des Moines, Iowa 50319
(515) 281.5111
o Montauk
Box 372
Clermont, Iowa 52135
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RECEIVED SEP 2J 1993
THEODORE ROOSEVELT ELEMENTARY SCHOOL
Dr, Nom L, Steinbrech, Principal
Mn, Mal)' K, Harding, S~ UJ-
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TO: Stephan Atkins
FROM: Nora Steinbrech
DATE: 27 September 1993
RE: Melrose Avenue Environmental Assessment Focus Group
I am writing on behalf of the Roosevelt Elementary School PrO in regard to the
, proposed widening of Melrose Avenue. The Roosevelt PrO has taken the
position that it would not be appropriate to issue a statement either of support or
non-support, since the PrO represents all parents in our school. Those parents
may hold widely varying opinions about the proposal. It is, however, extremely
important to this group that no future plans would subject Roosevelt students to
unusually dangerous traffic conditions as they walk to and from school.
Melrose Court is of particular concern. Under current conditions, the street is very
narrow, the sidewalks edge the roadway, and a number of children must cross this
street to reach the many day cares that line Melrose A venue. While efforts have
been made to decrease the traffic on this street, drivers routinely ignore the street
signs and use it as an access to and from Myrtle. With traffic from a four-lane
, street emptying into Melrose Court, the traffic count could increase significantly.
We appreciate the opportunity to offer this concern.
Sincerely,
Dr. Nora L. Steinbrech
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CITY OF IOWA CITY
September 24, 1993
Michael G. Rosenberg
Attorney at Law
8356 N. Kolmar
Skokie, IL 60076
Dear Mr. Rosenberg:
Thank you for your nice note concerning the review by our administrative panel concerning
your parking citations. While the check for $36.00 was certainly not necessary, it was
appreciated and will be directed toward the City's efforts to rastore many of the public
facilities and property damaged by the flood.
On behalf of the citizens of Iowa City, the City Council and City staff, thank you for your
thoughtful letter and gift.
Sincerely,
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City Manager
cc: City Council _/
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110 lAST WAlHINOTON
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OFFICE OF THE GOVERNOR
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STATE CAPITOL
DES MOINES. IOWA 50319
515261.5211
TERRY E, 6RANSTAO
GOVERNOR
September 23, 1993
Dear Mayor,
I am pleased to let y()U k.'\ow that the federal government will pay fOi 90% of
all FEMA public assistance funding for recovery from the flood of 1993, and
that the state will pay for 100% of the local match requirement.
As you know, we fought hard for federal waivers of the state and l,ocal match
requirement for public assistance. I am writing to let you know that the state
will pay for not only its share of the match, but the local government's
, portion of the match as well. I know that the costs to local governments to
pay their share of the match would be a huge burden, and for that reason, the
state will pick up the cost that would otherwise fall on local governments,
Our flood recovery coordination team continues to meet weekly to help speed
up the clean up and recovery and get Iowa back to normal as quickly as
possible. I hope your local efforts are going smoothly and quickly,
Iowans continue to cope with the worst natural disaster in our state's history
with the spirit that makes this state great. We can be proud of our citizens for
their resolve and perseverance. Thank you for your assistance.
Sincerely,
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Terry E. Branstad
Governor of Iowa
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City of Iowa City
MEMORANDUM
September 29, 1993
Mayor and City Council
Marian K. Karr, City Clerk /itK
Council Meeting Schedule
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The following reflects the Council meeting schedule for the remainder of the calendar year (as
of today):
October 11
October 12
October 25
October 26
November 8
November 9
November 15
November 22
November 23
December 6
December 7
December 20
December 21
Work Session CANCELED
Special Work Session 6:30
Formal 7:30 '
Work Session
Formal
Work Session CANCELED
Special Work Session 6:30
Formal 7:30
Joint meeting with Board of Supervisors 4:00
Work Session
Formal
Work Session CANCELED
'Special Work Session 6:30
Formal 7:30
Work Session CANCELED
Formal CANCELED
Ple:-~'e keep me, advised of your schedule as it may be necessary to call special meetings.
cc: City Manager
City Attorney
Department Directors
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City of Iowa City,
MEMORANDUM
Date:
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September 2.1, 1993
To: Steve ~tklns, City Manager
From:
James Brachtel, Traffic Engineer
Re: Results of Parking ProhlblUon QuesUonnalre for Gilbert Court
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In August, a quesUonnaire was distributed to residents along Gilbert Court. The quesUonnalre
posed the question, 'Should parking be prohibited on the east side of Gilbert Court at all Umes
between Benton Street and the railroad right.ol.way to the north?' Ten questionnaires were
distributed; eight were returned. Of the eight that were returned, five of the respondents selected
'no', and three of the respondents selected 'yes'. Based upon this response, the NO PARKING
ANYTIME prohibition on the east side 01 Gilbert Court will not be posted at this time.
The traffic conditions along Gilbert Court are In a bit of translUon as a new parking lot servicing
the resldenUaI units of Kennedy Plaza now access onto the north end of this portion of Gilbert
Court, and It Is anUclpated that they will have some Impact upon the traffic moving along Gilbert
Court. 'Portions 01 the parking may be restricted as conditions require.
Should you require additional comment or Information regarding either the mall-out quesUonnalre
or condlUons along Gilbert Court, please don't hesitate to contact me.
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September 29, 1993
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TO: Steve Atkins, City Manager
FROM: John Lundell, Transit Manager I; V
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BE: Service To Salvation Army/Soup Kitchen
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Steve, today I spoke with Marge Hoppin of the Emergency Housing
Project regarding our transit service to the Salvation Army. I
explained to her ,that with the reopening of Kirkwood Avenue we
returned the Broadway route to its regularly published route. I
suggested to her that we leave the route as it is for a few weeks
to see how difficult it actually is for persons to walk to/from the
Keokuk/Highland intersection. She was agreeable with this and we
both said we would reevaluate the service in a few weeks.
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Thank you and please contact me with any questions.
cc: Bill Dollman, Operations Supervisor
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City of Iowa City
MEMORANDUM
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To: City Council
From: Marianne Milkman, Community Development Coordinator
Steven Nasby, Associate Planner
Date: September 30, 1993
Re: 1992 Grantee Performance Report (GPR) ,
The GPR for Federal Fiscal Year 1992 has been completed and submitted to HUD for their
review. This is an annual report that accounts for each Community Development Block Grant
(CDBG) dollar spent from July 1, 1992 to June 30, 1993. During the 1992 program year the
City of Iowa City spent 99.8 percent of the CDBG funds to assist low and moderate income
persons, which is well above the required level of 70 percent.
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Additionally, HUD releas~d a new computer software program this year called ENTERS. The
ENTERS program is designed to collect the necessary data and present it in a-form that is easy
to understand. We hope you find it sol
The sections of the GPR which relate to specific aspects of the CDBG program of greatest
interest are:
1. Citizen comments (p. 3)
2. Activity Summary (Accounting of eech CDBG activity, pp, 4.13)
3. Financial Summary (Resources and expenditures, pp. 14-16)
4. Rehabilitation Summary (Single and multi.family projects, p. 17)
5. One-for-One Replacement Summary (Units replaced with CDBG)
6. Displacement Summary (Number of persons displaced by CDBG).
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Attached are two "cheat" sheets which define the HUD codes and briefly describe the data
in the Activity Summary.
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In the financial summary on page 14, line 13 shows an unexpended balance of$282,392.
This is higher than we would like to see. The main reason is $135,000 in housing rehab were
largely committed but not expended. For complicated reasons, the delay in expending CDBG
funds was due to the long delay in getting the HOME program funded. The unexpended
balance also includes $76,000 in Program Income, $39,000 of Contingency funds, and
$14,000 In monies budgeted for HOME administrative costs.
The page before page 17 provides e summary of outstanding loans. Loans listed under 2a end
2b, Outstanding Life Lien/Conditionel Occupancy Loans, are ones which will be paid back into
the program over the next 15 years. Outstanding depreciating loans will only come back into
the program if the home or rental unit is sold prior to the end of the period of depreciation. '
If you have any questions, please contact Steve at 356.5248 or Marianne at 356.5244.
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Column a.
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Column d.
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Column i.
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Columns 1 - P
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A Guide to the summary of Activities Sheet
HUD Form 4949.2
Assigned activity number 9200xx. The
92 designates the CDBG Fiscal Year and
the other numbers are for our information.
Activity Name, Federal Regulation citation,
Title of Activity, Responsible agency, Type'of
subrecipient, Project description, and Project
location (see table).
Date the activity was initially funded.
National Objective Code (see table).
Activity Codes (see table).
Accomplishments of the activity and its statue.
Amount budgeted for the activity including
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Amount of CDBG funds actually spent from
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Total number of persons assisted.
Number of low and moderate income persons
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Number of low income persons assisted (below
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Demographic data regarding race.
Number of female-headed households assisted.
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GOlDE TO GPR ABBREVIATIONS AND H.O.D. CODES
HUD CODE
DESCRIPTION
LOCATION
Private or Public Type of Subrecipient Column b
Numbers 01-22, HUD's Activity Codes Column b
570.xxx specific Federal Regulation Column b
Code Number pertaining to
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LMC Low-Moderate income Clientele Column d
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Department of Housing & Urban Development
Office of Community Planning
COVER PAGE
Grantee Performance Report
community Development Block Grant Program
OMB Approval No.
2502-0006(exp. 3/31/93)
--------------------------------------------------------------------------------
11. PRooRAM YEAR END!2. GRANT NUMBER
06/30/93 B92MC190009
--------------------------------------------------------------------------------
3. NAME ,& ADDRESS OF GRANTEE
City of Iowa City
410 East Washington
Civic Center Building
Iowa City, IA 52240-1e26
4. NAME & ADDRESS OF C. D. DIRECTOR
Ms. Marianne Milkman
Iowa City Civic Center
410 East Washington
Iowa City, IA 52240-1826
--------------------------------------------------------------------------------
5. NAME & PHONE OF PERSON WITH INFO
Marianne Milkman
(319)356-5244
6. NAME & PHONE OF PERSON TO CONTACT
Marianne Milkman '
(319)356-5244
----------"---------------------------------------------------------------------
7. Have these community Development Block Grant (CDBG) funds been used:
a. to meet the community development program objectives in the final
etatement for this program year? If no, explain, in narrative
attachment, how: (1) the uses did not relate to program objectives I
and (2) future activities or program objectives might change ae a
result of this year's experiences. Yes
b. exclusively to either benefit 10w-and-moderate (low/mod) income
persons, aid in the prevention or elimination of slums or blight,
or meet community development needs having a particular urgency? If
no, explain in a narrative attachment. Yee'
c. such that the grantee has complied with, or will comply with, its
certification to expend not less than 70\ of its CDBG funds, during
the spscifisd period, on activities which benefit low/mod income
persons? If no, explain in a narrative attachment. Yee
--------------------------------------------------------------------------------
8. Were citizen comments about this report and/or the CDBG program received?
If yes, attach a summary. Yee
--------------------------------------------------------------------------------
9. Indicate how the Grantee Performance Report was made available to the public:
a. By printed notice (name & date) Ses Attached
b. By public hearing (place & date) See Attached
c. Other See Attached
--------------------------------------------------------------------------------
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10. The following forms must be completed and attached:
a. Activity summary, form HUD 4949.2 d. 1-4-1 Rsplacement,form HUD 4949.4
b. Activity summary, form HUD 4949.2a e. Rehabilitation, form HUD 4949.5
c. Financial Summary, form HUD 4949.3 f. Disp1acement,form HUD 4949.6
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
This form may be reproduced
on office copiers
Previous editions are obsolete
Retain this record for 3 years.
form HUD-4949.1(11/20/92)
ref Handbook 6510.2
page 1 of 19
Run Time: 09:01151
Run Date: 09/23/93
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COVER PAGE
Grantee Performance Report
Community Development Block Grant
Department of Houeing & Urban Development
Office of Community Planning
--------------------------------------------------------------------------------
Program
OMB Approval No. 2502-0006(exp. 3/31/93)
I hereby certify that: This report contains all required items identified above I
Federal assietance made available under the Community Development Block Grant
Program (CDGB) has not been utilized to reduce substantially the amount of local
financial eupport for community development activities below the level of euch
eupport prior to the start of the most recently completed CDBG program year I
all the information stated herein, as well as any information provided in the
accompaniment herewith, is true and accurate. Warning I HUD will prosecute false
claims and statements. Conviction may reeult in criminal and/or civil penalties.
(lBU.S.C.1001,1010,1012IU.S.C.3729,3B02)
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Typed Name & Title of Authorized
Official Representative
Stephen J. Atkins
City Manager
-----------------------------------------~------
Signature
Date
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-----------------------------------------------------------.--------------------
This form may be reproduced
on office copiers
previoue editions are obsolete
Retain thie record for 3 years.
page 2 of 19
Run Time: 09101152
Run Datel 09/23/93
form HUD-4949.1(11/20/92)
ref Handbook 6510.2
.- ~""
02/5/
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COVER PAGE U.S. Department of Housing and Urban Development
Grantss Performance Report Office of Community Planning & Development
Community Development Block Program
OHB Approval No. 2502-D006(Exp. 3/31/93)
--------------------------------------------------------------------------------
B; Citizen, Comments I
Citizen commentemade at the public hearing, held on September
' '22, 1993, included the following I
.1. A question regarding the amount of unexpended fundsl
2. A question asking for clarification of the
demographic data table on the activity summary
regarding "persons", and "households" I and
3. Acommsnt on the high percentage of benefit to low
and'moderate income persons,
No written commente were received by the Community Development
Division or the City Clerk's office.
98.' Printsd Notice I ,
Publishsd in the I9wa City PreSS-Citizen on septsmbsr 15, 1993.
The GPR,was' available for public review at the City Clerk's
office in the Civic Csnter during business hours.
'9b. Public Hsaringl
The Committee on Community Needs (CCN) held a Public Hearing on
'september 22, 1993 at the Iowa City senior Citizen's Center,
9c. Other I
--------------------------------------------------------------------------------
This form may be reproduced
on office copiers
Previous editione are obsolete
Retain this record for 3 years.
form HUD-4949,l(11/20/92)
ref Handbook 6510.2
Run Datel 09/23/93
Run Timel D91Dll57'
pags 3 of 19
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OFFICIALPU8L1CATION
Nonea 0' IW'ORT RVAIlABlUTY
AHO OPPORTUNITY FOR COMMENT
ApubllchOlriI1Owlllbehold~coni..ictIon
wI1h "" CommIllM ,on CommunIty Nttdt
ICCHI mM1Ing on Wodno.IdIy, Stpumbor 22,
1893, II 8:30 p,m.11 "" _ CI1Iun Con-
tit, to I'tCIIvI dtlitn COIMIItIU on ItlI CItv'.
_, Poo_ Roport lot "" 1112
~ "'- CommunIty Omlopo
monl _ _ ICOBOI Prognm. I'ononI
_ ~ .1qltW!ng IhtIt _. _
vtIbaIIyotlnwrl1lng,wlllbe glvtll"" ,_
n1lYlObehtltd.tlNl1lmt. ,
_u lot "" CIly'. 1882 COOO
OI1llItt PttformInct Roport mel be wmIntd
by "" pubIIc'dwlng IN&In.u ho<n 11 ""
Offtct 01 "" CIty am. ClvIo Ctnt1t, Iowa
CIty,I,WI. Ptttont mel~" conllCl MttIaMt
MUlmtn. CommunIty OmIo9mtnt CootdInao
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DISPLACEMENT NARRATIVE
ACTMTY SUMMARY 4949.2A
During the reporting period of July 1, 1992 to June 30, 1993 the
city of Iowa city, through the CDBG program, did not displace any
persons due to acquisition, rehabilitation or demolition.
Although the CDBG program conducted activities which inclu~ed
acquisition and rehabilitation, displacement was not involved.
These activities only included units that were vacant or where the
owner/tenant remained in the unit while the activity was completed.
It is the policy of the City of Iowa city not to displace persons
or families.
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1. Description of steps taken to mitlimize displacement:
a. Acquire or rehabilitate vacant units.
b. Minimize affects of rehabilitation on owners/tenants.
c. No demolition of residential structures.
2. steps taken to identify and notify households, businesses,
farms, or non-profits who occupy sites subject to
requirements of the Uniform Relocation Act:
a. No properties were displaced.
3. A description of steps taken to ensure timely issuance of
information, notices to displaced households, businesses,
farms, or non-profits:
a. No displacements occurred.
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Financial Summary
Grantee Performance Report
Community Development alock Program
U.S. Department of Housing and Urban Development
Office of community Planning & Development
OMa Approval No. 2506-0006(Exp. 3/31/93)
----------------------~-------------------------------------------------------------------
1. Name of Grantee I 2. Grant Number I 3. Reporting Period
City of Iowa City a92MC190009 From 07/01/92 To 06/30/93
------------------------------------------------------------------------------------------
Part II Summary of CoaG Resources
1. unexpended CoaG funds at end of previous period
2. Entitlement Grant from form HUO-7082
3. Surplus Urban Renewal Funds
4. Section 108 Guaranteed Loan Funds(Principal Amount)
141,017.00
705,000.00
0.00
0.00
Program income received bYI
Grantee
(Column A)
75,415.00
0.00
Subrecipient
(Column a)
0.00
0.00
a. Revolving Funds
b. Other (identify below)
5. Total Program Income (sum of columns a and b)
6. Prior 'Period Adjustments (if negative, enclose in brackets)
7. Total COaG Funds available for use during this report period
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'354.00
921,786.00
------------------------------------------------------------------------------------------
Part III Summary of CDaG Expendituree
8. Total expenditures reported on Activity Summary
9. Total expended for Planning & Administration 117,273.00
10. Amount subject to Low/Mod aenefit Calculation 522,121.00
11. CoaG funds used for Section 108 principal & interest payments
12. Total expendituree (line 8 plus line 11)
, , 13. Unexpended balance (line 7 minus line 12)
639,394.00
0.00
639,394.00
282,392.00
------------------------------------------------------------------------------------------
Part IIII LOW/Mod credit This Reporting Period
14. Total Low/Mod credit for multi-unit housing expendituree
15. Total from all other activities qualifying as low/mod
expenditures.
16. Total (line 14 plus line 15) ,
17. Percent benefit to low/mod persone
(line 16 divided by line 10 this reporting period)
48,255.00
473,021.00
521,276.00
99.8 ,
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------------------------------------------------------------------------------------------
Part IVI Low/Mod aenefit for Multi-Year Certitications (Complete
only if certification period includes prior years)
Program yeare (PY) covered in certification PY PY PY
18. Cumulative net expenditures subject to program benefit
calculation
19. Cumulative expenditures' benefiting low/mod persons
20. Percent benefit to low/mod persons
(line 19 divided by line 18)
0.00
0.00
**t.* ,
------------------------------------------------------------------------------------------
Part VI For Public Service (PS) Activities OnlYI
Public Service CAP Calculation
----------------------------------------------------------------------------------------~-
This torm may be reproduced
on local ottice copiers
Previous editions are obsolete
Retain this record for 3 years.
torm HUO-4949.3(11/24/92)
ret Handbook 6510.2
Run Oatel 09/16/93
Run Timel 10101103
page 14 of 19
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Financial Summary
Grantee Performanc& Report
Community Development Block Program
U.S. Department of Houeing and Urban Development
Office of Community Planning & Development
OMB Approval No. 2506-0006(Exp. 3/31/93)
------------------------------------------------------------------------------------------
21. Total PS expendituree from column h, form HUD 4949.2a
22. Total PS unliquidated obligatione from column r,
from HUD 4949.2a
23. Sum of line 21 and line 22
24. Total PS unliquidated obligatione reported at the end of the
prev~oue reporting period.
25. Net obligatione for public eervicee (line 23 minus line 24)
26. Amount of Program Income recsived in the prsceding program
year
27. Entitlement Grant Amount (from lins 2)
2B. Sum of lines 26 and 27
29. Percent funds obligated for Public Service Activities
(line 25 divided by line 28)
108,414.00
1,038.00
109,452.00
0.00
109,452.00
83,895.00
705,000.00
788,895.00
13.8 ,
------------------------------------------------------------------------------------------
Part VIr Planning and Program Administration cap Calculation
30. Amount subjsct to planning and adminstrative cap
,(grant amount from line2 plus line 5)
31. Amount expended for Planning & Adminietration
(from line 9 ,above)
32. Percent funds expended (lins 31 divided by line 30)
780,415.00
117,273.00
15.0 ,
------------------------------------------------------------------------------------------
Unsxpsndsd Funds Narrative
A.. Program Income Narrative
Program income was received from two sources, rehabilitation
loan repaymsnts and payoffs from previous years' projects and
other capital income. ,Other program income includes loan
repayments for Public Facility Improvement Projects carried out
in, previous years, as well as miscellaneous income from the sale
of planning and other documents.
Rehabilitation Loan Repayments and Payoffs
Other Capital Income
$66,827
$ 8,588
$75,415
TOTAL
B. Prior PeriOd Adjustment Narrative
Accounting error in this fiscal year. The carryover amount from
fiscal year 1991 was inaccurate. This accounting error has been
corrected.
------------------------------------------------------------------------------------------
This, form may be reproduced
on local office copiers
Previous editions are obsolete
Retain this record for 3 years.
form HUO-4949.3(11/24/92)
ref Handbook 6510.2
Run Datel 09/16/93
Run Timer 1010lr06
page 15. of 19
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Financial Summary
Grantee Performance Report
Community Development Block Program
U.S. Department of Houeing and Urban Development
Office of Community Planning & Development
OMB Approval No. 2506-0006(Exp. 3/31/93)
------------------------------------------------------------------------------------------
C. Loans and Other Reserves
I,
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O. RECONCILIATION OF LINB(S) OF CREDIT (LOC) AND CASH BALANCES
TO UNEXPENDED BALANCE OF COBG FUNDS SHOWN ON GPR
Complete the fOllowing worksheet and submit with the attachment:
UNEXPENDED BALANCE SHOWN ON GPR
(line 13 of HUO 4949.3)
282,392.00
ADOI
LOC balance(s) as of GPR Date
Cash on Handl
Grantse Program Account
, SUbrscipients Program Accounts
332,098.00
0.00
0.00
Revolving Fund Cash Balances
Ssction loe Accounts
(in contract)
SUBTRACT:
Grantee COBG Program Liabilities
(include any reimburssments due to
the Grantee from program funds)
0.00
0.00
49,706.00)*
Subrscipient CDBG Program Liabilities
(same instructions as above) ( ,
0.00)*
TOTAL RECONCILING BALANCE I
282,392.00
UNRECONCILED DIFFERENCE:
0.00
* IIhen'grantees or subrscipients operate their programs on a
reimbursement basis, ,any amounts due to the grantess or
subrecipients s~ould be includsd in the Program LiabilitieD~
------------------------------------------------------------------------------------------
This form may bs rsproducsd
on local office copiers
Previous editions are obsolete
Retsin this rscord for 3 years.
form HUO-4949.3(11/24/92)
ref Handbook 6510.2
Run Oatel 09/16/93
Run Timsl 10101108
page 16 of 19
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ATTACHMENT TO THE
FINANCIAL SUMMARY FORM HUD-4949.3
C. Loans and Other Recaivables
2a. Outstanding Rehabilitation Loans
Total Number of Loans:
Principal Balance Owed:
26
$195,425
Outstanding Public Facility Loans
Total Number of Loans:
Principal Balance Owed:
6
$72,770
These loans range from 0.6% interest, and for time periods from 3-15 ye~rs.
2b.
Outstanding Depreciating Loans
Total Number of Loans:
Total Loan Amount: '
85
$890,938
These loans depreciate over a period of 5-15 years. The figures for the balance
remaining on these depreciated loans is not currently available; the number
provided is the total value of the loans before depreciation.
Outstanding Life Liens/Conditional Occupancy Loans
Total Number of Loans:
Total to be Forgiven:
67
$367,088
These loans are repaid upon sale or rental of the property.
3. No CDBG loans have gone into default during this reporting period. .,
4. The City owns one property (1830 I Street) which is being rehabilitated with
local and private (sweat equity) funds. The only CDBG monies involved in this
project are for project delivery costs. The property will' be sold to a lowl
moderate income household when the rehabilitation is completed.
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U.S. Department of Houeing & Urban Development
Office of Community Planning and Development
REHASILITATION ACTIVITIES
Grantee Performance Report
Community Development Slock Grant Program
OHS Approval No. 2506-0006 (exp. 3/31/93)
-----------------------------------------.-------------------------------------------
Name of Grantee
City of Iowa City
I Grant Number
S92HC190009
I Program Year
From 07/01/92 To 06/30/93
------------------------------------"------------------------------------------------
All grantees must submit this form,
whether or not they havs COSG funded
rehabilitation programs.
single-unit
Activities
(1 unit)
Hulti-unit
Activities
(2+ Units)
-----------------.-.-----------------------------------------------------------------
1. Check box only if grantse has no COSG
rehabilitation activities.
. -------------------------------------------------------------------------------------
2. staffing. number of Staff-Years
(FTE staff years to tenths)
2.0000
0.2000
-------------------------------------------------------------------------------------
3. Currsnt Program Year Expsnditures.
Activity delivery costs from COSO funds
a. Staff COStSI Amount expended in 2 above
b. Other direct costs (not includsd in 4)
98205.00
7392.00
6779.00
0.00
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4. Current Program Year Expendituresl
For all projects (a+b+c below)
a. COSO funds expended
b. Other public(Federal,State,local) funds expended
c. Private funds expended
37192e.00
213173.00
91455.00
67300.00
30583.00
l1S43.00
12740.00
6000.00
-------------------------------------------------------------------------------------
5. project/Units Rehsbilitated/Committed
a. Number of projects committed(multi-unit only)
b. Number of units committed
26.0
Units
3.00
Projscts
10.00
Units
-----~-------------------------------------------------------------------------------
6. Obligations I Amount obligated for
projects/units committed in Sa and 5b
a. COSG funds obligated
b. Other public (Federal, State, local) funds obligated
c. Private funds obligatsd
496S4S.00
332137.00
97411.00
67300.00
92361.00
42955.00
43406.00
6000.00
-------------------------------------------------------------------------------------
7. Projects/Units Rehabilitated/Completed
a. Number of projects completed(multi-unit only)
i
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b. Number of units completed
16.0
Units
1.00
projects
4.00
Units
-------------------------------------------------------------------------------------
8. Cumulative Expsnditurssl
a. COSO funds expsndsd
b. Other public(Federal,State,local) funds expsnded
c. Privats funds expended
440961.00
288431.00
S5230.00
67300.00
30583.00
11843.00
12740.00
6000.00
., .
-------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------
Individuals may copy this form
on offics copiers as needed.
prsvious Editions ars Obaolete
'Retain this record for 3 ysars
pags 17 of 19
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.'...:.;"".,.;..,........,.
form HUO-4949.5(11/24/92)
rsf. Handbook 6510.2
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Run Datel 09/16/93
Run Timel 10101115
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ATTACHMENT FOR HUD - 4949.5
NARRATIVE OF COMPLETED REHABILITATION PROJECTS
Sinale-Unit Comorehensive Rehabilitation Proaram:
This program provides up to $30,000 per unit to correct code violations in single-family units
owned and occupied by low- and moderate-income households. Funding is in the form of low-
interest, no.interest, or conditional occupancy loans, depending on the income of the owner.
Four units were completed. In addition, comprehensive rehabilitation of a single rental unit
was completed using fBderal Rental Rehab funding from the Iowa Department of Economic
Development. The tenants were a low income household and received a Section 8 certificate.
Local public and private funds were also used to move two single-family units'to infilllots in
the City and rehabilitate them (in one case with considerable sweat equity from the future
owners). One unit was sold to a first-time lowlmoderate income home buyer falliily of five.
The City also constructed a pole building to house architectural salvage materials from
properties being demolished. With the help of a private, non'profit organization, a program
was set up to use the salvage materials in tha City's rehab programs, as well as ttvoughout
the City for residential repairs and remodeling. This program not only reduces costs of
rehabilitation, but also reduces the amount of material that has to go to the landfill.
Sinale.Unit Exterior Reoair Prooram:
This program covers all costs associated with repair and protection of exterior surfaces,
including paint, siding, roofs and gutters, for lowlmoderate income single-unit owner
occupants. The maximum loan amount is $12,500 with loan conditions the same as for the
Comprehensive Rehabilitation Program. This program not only maintains the structures, but
also enhances the neighborhood. Two projects were completed.
Emeraencv Reoair Prooram:
This program corrects major code violations related to health and safety for low-income single-
unit homeowners. Maximum grant or loan is $6,000. Through this program, many mobile
home owners ere assisted. Six projects were completed.
/
Residential Accessibilitv Proaram:
Improvements are made to single and multi-unit structures to permit owners andlor tenants
who are handicapped or disabled, to remain independently in the unit. Maximum loan is
$6,000. Four units were completed.
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MEMORANDUM
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Chuck SChmadeke, PUblic Works Director
FloYde Pelkey, supt. of solid Waste
City Recycling program Items
METAL & WHITE COODS . (APPLIANCES, ETe.!
The IOwa City LandfllJ started separation Of metal and white goods on 8/1/89. The Refuse DivISion
started separate curbsIde collectIon Of whIte goods on 8/1/89. The curbside collected white
gOOds are taken to the landfill recycle site. White gOOdS are then picked up and recycled by
Alter Corp, of Davenport, IOwa. Starting In November 1992/ some appliances are being collected
from the landfill by State Wide Auto CruShIng, Des Molnes, Iowa.
MONTHIYEAR
Sep/1992
Oct, 1992
Nov, 1992
Dec, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
COLLECTED CURBSIDE
3.42 ton
5.55 ton
3.24 ton
1.69 ton
2.50 ton
2.55 ton
1.25 ton
5.18 ton
4.22 ton
3.75 ton
5.36 ton
6.61 ton
COLLECTED (iil LANDFILL
18.56 ton
21.73ton
23.19 ton
11.33 ton
13.50 ton
13.47 ton
15.65 ton
23.38 ton
25.53 ton
27.17 ton
29.01 ton
30.30 ton
The tonnages collected by Alter Corp. and State Wide Auto Crushing do not necessarily reflect
the month that the white goods are collected by the landfill.
MONTHIYEAR
Sep, 1992
Oct/ 1992
Nov, 1992
Dec, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
....~.".~. ~~_... "'-"'-~-~._'--" ... .-.-
COLLECTED/ALTER CORP
31.00 ton
11.29 ton
7.11 ton
12.31 ton
.00 ton
5.19 ton
.00 ton
10.22 ton
.00 ton
6.96 ton
, 15.84 ton
INCOME FROM AlTER CORP,
1/035.00
270.63
165.66
283.08
'50.00
140.32
'50.00
452.48
'50.00
241.16
868.92
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MEMORANDUM
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TO:
FROM:
RE:
Chuck schmadeke, pUblic works Director
Floyde pelkey, Supt. of solid waste
City Recycling program Items
METAL & WHITE GOODS. (APPLIANCES. ETC.)
The Iowa City landfill started separation of metal and white goods on 8/1/89. The Refuse Division
started separate curbside collection of white goods on 8/1/89. The curbside collected white
goods are taken to the Landfill recycle site. white goods are then picked up and recycled by
Alter corp. of Davenport, IOwa. starting In November 1992, some appliances are being collected
from the landfill by state Wide Auto crushing, Des Moines, Iowa.
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MONTHIYEAR
sep, 1992
oct, 1992
NOv, 1992
Dee, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
AU9, ,1993
COLLECTED CURBSIDE
3.42 ton
5.55 ton
3.24 ton
1.69 ton
2.50 ton
2.55 ton
1.25 ton
5.18 ton
4.22 ton
3.75 ton
5.36 ton
6,61 ton
COLLECTED @ LANDFILL
18.56 ton
21.73 ton
23.19 ton
11.33 ton
13.50 ton
13.47 ton
15.65 ton
23.38 ton
25.53 ton
27.17 ton
29.01 ton
30.30 ton
The tonnages collected by Alter corp. and state wide Auto Crushing do not necessarily reflect
the month that the white goods are collected by the landfill.
I
I
INCOME FROM ALTER CORP,
1,035.00
270.63
165.66
283.08
'50.00
140.32
'50.00
452.48
'50.00
241.16
868.92
COLLECTEDIALTER CORP
31.00 ton
11.29 ton
7,11 ton
12.31 ton
.00 ton
5,19 ton
.00 ton
10,22 ton
.00 ton
6,96 ton
, 15,84 ton
MONTHIYEAR
sep, 1992
oct, 1992
NOv, 1992
Dee, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
JUn, 1993
Jul, 1993
Aug, 1993
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Recycle program Items. pg 2
, MONTHIYEAR
NOv, 1992
Dec, 1992 '
Jan, 1993
, Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
COLLECTED/STATE WIDE
42.77 ton
.00 ton
.00 ton
,00 ton
,00 ton
65.30 ton
.00 ton
44.05 ton
.00 ton
INCOME FROM STATE WIDE
427.70
.00
.00
.00
.00
652.95
.00
440.50
-4,764.96
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Recycle program Items - pg. 3
TIRES
The City'S tire recycling program started on 9/1/89. Tires are collected at the Iowa City landfill
and at the curb by the Refuse Division, then taken to the landfill recycle site. The tires are
' picked up by Rosebar Tire Shredding co. of Vinton, IOwa at a cost to the City of $75.00 per ton
plus a fee for rims collected.
MONTHIYEAR
Sep, 1992
Oct, 1992
Nov, 1992
Dee, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
COLLECTED CURBSIDE
.23ton
.10 ton
.00 ton
.27 ton
.00 ton
, .00 ton
.00 ton
.05 ton
.11 ton
.10 ton
.00 ton
.66 ton
COLLECTED @ LANDFILL
3.19 ton
2.87 ton
2.26 ton
19.66 ton
2.01 ton
6.28 ton
27.03 ton
57.39 ton
69:14 ton
132.37 ton
1.58 ton
7.94 ton
The tons collected by Rosebar Tire Co. do not necessarily reflect the month that the tires are
collected by the landfill.
MONTHIYEAR
Sep, 1992
Oct, 1992
Nov, 1992
Dec, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
. COLLECTED BY ROSEBAR
2.74 ton
6.00 ton
.00 ton
17.31 ton
5.25 ton
6.17 ton
24.75 ton
28.62 ton
31.88 ton
41.16 ton
9.87 ton
70.28 ton
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EXPENSE PAID TO ROSEBAR
205.50
450.00
.00
1,247.77
372.75
438.07
1,757.25
2,032,02
2,263.48
2,922.36
, 700.77
4,989.88
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NEWSPRINT
The City began drop site collection of newsprint on 3/28/90, with seven locations now available '
(ECOnofoods, NO. Docfge Hy vee, CIty Carton, EastdaJe Mall, Recreation Center Lot, pepperwood
Place, Rochester Hy veel. The City collects the newsprint from the drop sites and delivers them
to City carton co. for processing.
In addition, the City began curbside collection of newsprint on 7/13/92. The curbside newsprint
Is also delivered to City carton Co. for processing. The City pays City Carton co. by weight
according to the Chicago Market price.
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MONTHIYEAR COLLECTED CURBSIDE COLLECTED t@ DROP SITES i
sep, 1992 33.50 ton 94.52 ton ,
Oct, 1992 33.14 ton 97.10 ton
NOV, 1992 28.24 ton 97.52 ton
Dec, 1992 34.78 ton 81.91 ton 01
Jan, 1993 24.68 ton 80.72 ton II
Feb,1993 26.77 ton 78,38 ton Ii
Mar, 1993 33.43 ton 112.44 ton Ii
Apr, 1993 33.72 ton 86.37 ton Ii
ii -
May, 1993 37.75 ton 83.11 ton I,
Jun, 1993 34.67 ton 109.01 ton 'il:
Jul, 1993 29.45 ton 103.76 ton I
Aug, 1993 36,44 ton 106.61 ton I'
MONTHIYEAR PO CITY CARTON:CURBSIDE PO CITY CARTON:DROP SITES
sep, 1992 286.70 743.50
oct, 1992 328.75 963.62 I'
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NOV, 1992 282.40 975.21 i
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Dec, 1992 347.80 941.40 I
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Jan, 1993 .00 .00 I
Feb, 1993 .00 664.81 !
,
Mar, 1993 .00 .00 ,I
APr, 1993 .00 .00 I
I
May, 1993 .00 .00 I
Jun, 1993 ,00 1,090.10
Jul, 1993 .00 1,037.60
AU9, 1993 .00 1,066.05
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YARD WASTE
The Iowa City landfill started separatIon of yard waste and the Refuse DIvision started separate
curbsIde collection for yard waste on 5/21/90. The curbside collected yard waste Is taken to the
Landfill recycle site.
MONTHIYEAR
sep, 1992
oct, 1992
NOV, 1992
Dec, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
PLASTIC BOTTLES
The CIty of Iowa City began drop site collection of plastic milk jugs on 6/12/89, with eight
locations now available (ECOnofoods, NO. Dodge Hy vee, City ServIce Yard, CIty carton, Eastdale
Mall, Recreation Center Lot, peppelWood Place,' Rochester Hy Veel. The City collects the bottles'
from the drop sites and delivers them to City carton Co., where they bale the plastic and shIp
It for processing.
COLLECTED CURBSIDE
151.60 ton
154.80 ton
58.19 ton
6.41 ton
.00 ton
1.18 ton
6,42 ton
176,11 ton
198.11 ton
196.19 ton
198.59 ton
171.10 ton
COLLECTED @ LANDFILL
170.22 ton
249.85 ton
94.53 ton
27,95 ton
1.93 ton
1.38 ton
11,06 ton
241.25 ton
284.71 ton
228.33 ton
285.98 ton
229.54 ton
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In addition, the City began curbside collectIon of plastic bottles on 7/13/92. The curbside bottles
are also delivered to City Carton Co. for processing.
MONTHIYEAR
sep,1992
oct, 1992
NOv, 1992
Dec, 1992
Jan, 1993
Feb,1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
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COLLECTED CURBSIDE
4.42 ton
2.42 ton
2.00 ton
2.53 ton
2.16 ton
1,95 ton
3.02 ton
2.36 ton
2.66 ton
3.04 ton
, 1.97 ton
2.51 ton
COLLECTED DROp.SITES
7,28 ton
7.54 ton
6.87 ton
6.73 ton
6.15 ton
6.44 ton
8.91 ton
, 6.04 ton
5.72 ton
7.27 ton
6.63 ton
8.82 ton
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TIN CANS
The City of Iowa City began drop sIte collectIon of tin cans on 3/91, with two locatIons now
. available (ECOnOfoods, City Carton!. The City collects the tin cans from Econofoods and delivers
them to City Carton co. for processing.
In addition, the City began-curbside collection of tin cans on 7/13/92. The tin cans are delivered
to City Carton Co. for processing.
MONTHlYEAR
Sep,1992
Oct/ 1992
NOv, 1992
Dee, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
CLASS
The City started drop site collection of glass on 8/90/ with four locations available (ECOnOfoods,
No, Dodge Hy Vee, City Service Yard, City Carton!. The City collects the glass, which Is separated
by color and delivers It to City Carton Co. for processing,
COLLECTED CURBSIDE
3.08 ton
3.33 ton
3.26 ton
4.37 ton
3.98 ton
3.60 ton
4.36 ton
3.99 ton
3.50 ton
4.02 ton
2.88 ton
3.12 ton
COLLECTED @ DROP SITES
1.47 ton '
2.31 ton
3.55 ton
3.01 ton
2.79 ton
2,80 ton
3.34 ton
3.62 ton
2.49 ton
2.94 ton
1.52 ton
2.31 ton
In addition, the City began curbside collection of clear qlaji on 7/13/92. The curbside clear glass
Is also delivered to City carton Co. for processing.
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OIL
The City has been providing an automotive waste oil disposal sIte at the City Service Yard since
9/22/89. Industrial Service Corp. collects the CIty's uncontamInated waste 01/
MONTHIYEAR
sep, 1992
Oct, 1992
Nov, 1992
Dec, 1992
Jan, 1993
Feb, 1993
Mar, 1993
Apr, 1993
May, 1993
Jun, 1993
Jul, 1993
Aug, 1993
cc: Brad Neuman
Carol Casey
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6,56 ton
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2.10 ton
1.16 ton
2.10 ton
2.22 ton
3.64 ton
5.75 ton
4.16 ton
7.25 ton
4.02 ton
5.90 ton
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September 24, 1993
Dear Mr. Drollinger, . the front
Your picture on ~ rage of The Daily
Iot<.anj!'presents a sad pli'Jht ilrlee1. However,
since you have been flooded out l:efore, you soould
rroee the rides to higher groun1.Srr.art [:'€Ople learn
fran experience.
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I DEPOSIT
I
: Conlinuedjrom Page 18
I the 1993 legislative session that
, would have expanded the deposit
, law In stages to Include, among other
, things, fruit Juice, vegetable juice
and other drinks sold In 12-ounce or
smaller containers. The bill stalled
after winning approval from a
House environmental committee.
Teresa Hay, a state waste manage-
ment expert, made the same point
with a can of Diet Mountain Dew she
was drinking.
Juices In Cans
"Nowadays you can buy Iced tea
In cans like this, juices In cans like
this," said Hay, who Is an Iowa De-
partment of Natural Resources ad.
mlnlstrator, "These types of prod.
ucts weren't on the market when the
law was passed,"
[n general, the beverage container
law requires a deposit on containers
, of beer and other alcoholic bever.
, ages, soda pop and other carbonated
, drinks. The natural resources de-
: partment believes the law needs to
I be clarified and should Include bot.
tied water that Is not carbonated.
The Idea oC broadening the law
has stirred strong opposition within
the ~ry and beverage Industries.
Kenny Stroud, president oC Dahl's
Food Marts, a Des Moines supennar-
ket chain, said: ''To make this thing
bigger than It Is certainly wouldn't
be In the Interests oC the supennar-
ket Industry. We don't want to be a
garbage colledor. It would be a
bigger problem than It Is as Car as
keeping (stores) clean and being able
to handle it - the storage prob.
lems,"
At the Curb
Critics oC the deposit law also say.
there are newer, better approaches
to dealing with garbage, They cite
the development In recent years oC
city recycling programs, especially
those that allow residents to set
aside cans and other recyclable Items
at the curb Cor pickup, '
"[t's a much more productive way
to handle It," sald Bob Cramer, presl.
dent oC Fareway Stores [nc., another
Iowa supennarket chaln, Crnmer Is
I past chalnnan oC the Iowa Grocers
, Association, which, he said, has
I,' fonned a committee to study the de-
posit law and recycling Issues,
i According to Hay, there Is a place
" for both the beverage deposit reo
Qulrement and curbside recycling,
which Is now done In some oC Iowa's
I smaller cltles but is not yet generally
I avallable In the largest ones. She said
---
Maine expands
deposit laws
Seven other states have
bottle deposit laws similar to
Iowa's, but only ~laine has up-
dated its law by, among other
things, adding non-earbonated
beverages such as juice and
bottled water. In addition,
Florida and California have
taken somewhat difCerent ap-
proaches to bottle deposit leg-
islation.
Asked about the expanded
Malne law, Malne Cood Inspec.
tor Heidi Chadbourne said, "In
some cases It's worked out
fine, [n other cases, people are
still grumbling."
the deposit law has succeeded tit
making Iowa a cleaner place and It
has been an eCCective recycling tool. '
More than 90 percent oC containers
covered by the law are returned, she
noted, ,
Lundby said she has noticed, how.
ever, that roadsides are being lit.
tered with all those cans and bottles
that do not have the nickel deDOsl~
"I walked a section oC the Inter.
state north oC Cedar Rapids and
Highway 151 toward Anamosa and I
Coundjulce cans, a couple oC Snapple
contaJners, those types oC thlngs/'
sald Lundby, who helped a group oC
Cedar Rapids high school students
lobby Cor the bottie blll that passed
the House Energy and Environmen.
tal Protection Committee.
"I looked at what my son had ac-
cumulated In a couple oC weeks in
the back oC his pickup and thera
were probably 40 cans oC Minute-
maid juice and water In the back,"
she saJd,
Reducing litter was the primary
Objective In 1979 when Iowa become
the second state to adopt a beverage
container depoSit law. Recycling and
redUcing garbage were discussed
then, but they were not the moJor ls-
sues that they are today, saJd Hay,
Jim Martin, manager oC Dahl's
Food Mart In Clive, rolled his eyes at
the thought oC larger stacks oC empty
bottles and cans In his store, He estl.
mates 80,000 to 100,000 containers
already are sorted, ,boxed and
bagged each week In a storage area
near the cllstomer service counter.
"We all have to do our faJrshare,"
~lartln said. "And I'm glad lllve In a
state that gets people to dispose oC
their aluminum In an orderly Cash.
lon, I just think there's a better way
of handling It that would b~ better
Cor the customer and the retaller,"
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Fron: JO HOGARTY
. To: IO!'\\ C!TV ClERH
-
JohnlllO ClIunt)'
\ TOWA i
BOARD OF SUPERVISORS
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Patricia A, Meade, Chairperson
Joe Bolkcom
Charles D. Duffy
Stephen P. Lacina
Betty Ockenfels
FORMAL MEETING
Agenda
1.
CaU to order 9:00 a.m.
2,
Action re: claims
---.. -
9-29-93 10,59.. p. 2 of 4
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September 30, 1993
3.
Action re: in[ormal minutes o[ September 21st recess to September 23rd and
[ormal minutes o[ September 23rd,
4.
Action re:
payroll authorizations
5.
Business [rom tbe County Engineer.
a) Discussionlaction re: right-o[.way acquisition [rom Harold Bopp for
Johnson County Project L-Q.23.5.
b) Other
Action re: permits
Action re: reports
Action re: resolution transferring [rom General Basic and Rural Services
Basic to Secondary Roads,
d) Discussion/action re: resolution transferring between the General Basic
and Gcneral Supplemental Funds, (u necded)
Other
6, Business [rom the County Auditor.
/
a)
b)
c)
e)
913 SOUTH DUBUQUEST, p,o, BOX 1310 IOWA CITY, IOWA m44-1310
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, To: IO\!\ CITY CLERK
Fro.: JO HOGARTY
9-29-93 10:5S.. p. 3 of 4
Agenda 9.30.93 Page 2
7. Business from the Assistanl Zoning Administrator.
a) Action re: appointments to the Johnson County Broadband
Telecommurncations Commission,
b) Other
8. 9:30 a.m. . Public Hearing on Conditional UselPermit application:
a) Discussion/action re: the following Conditional UselPermit:
1. Application CU9307 of KennetiJ. Saylor, Jr., RR, Iowa City,
Iowa, requesting a Conditional Use Permit to operate a home
business on certain property described as Lot I of Milder's
Subdivision located in the SE 1/4 of the SW 1/4 of Section
17; Township 79 North; Range 5 West of the '5th P.M. in
Johnson County, Iowa (This property Is located on the north
side of American Legion Road SE, approximately 3/8 of a
mile east ofTaft Avenue SE in Scott Twp,).
9. Business from the Planning Assistant.
a) Discussion/action re: the following Platting requests:
\
1. Application S9342 of Rapid Creek Farm Partnership, signed by
John Colangelo, requesting preliminary and final plat approval of
Rapid Creek Ridge. Part Two, a subdivision located in the NE
1/4 of the NW 1/4 of Section 30: Township 80 North: Range 5
West of the 5th P,M. in Johnson County, Iowa (This is a 3.101,
7.74 acre, residential subdivision with one oul-Iot located
approximately 112 mile easl of the intersection of Highway 1 NE
and Running Deer Road ~E in Newport Twp.),
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2. Applieat.ion S9272 of Iowa City Saddle Club, signed by Milver
Hora, requesting preliminary and final pial approval of Saddle-
Back Ridge, Part Two, a subdivision located in the SE 1/4 of the
NW 114 of Sect.ion 23: Township 80 North: Range 6 Wesl of the
5th P.M, in Johnson Counly, Iowa (This is a 2-101,24.85 acre,
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. To: IOI!\ CIIV CLERK
F,oo, JO HOOARTY
9-29-93 10:50,. p. 4 of 4
Agenda 9-30'93 Page 3
residential subdivision located approximately 400 feet north of
the intersection of Saddle Club Road NE and Prairie du Chien
Road NE in Penn Twp,),
b) Other
10. Business from the, County Attorney.
a) Report re:
other items.
11.
Business from the Board of Supervisors.
a) Action re: Medicaid Home and Community Based Payment Agreement
(HCBS waivers) for client #1066383C.
b) Other
12.
Adjourn to informal meeting.
a) Inquiries anti reports from the public.
b) Reports and inquires from the members of the Board of Supervisors,
c) Other
13,
Adjournment.
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Airport Convnlsslon 0 0.0. I. 0 I 0 0.0 I 0 0 0 0 . 0 0.. . 0 0 0 0 0 0 0 I 0 . o. Ron O'Neil . I 0 0 0 I 0 I 0 . 0 0.0 I 356-5045
Airport Zoning Board of Adjustment .. .. .. .. .. .. .. .. .. .. "" Ron O'Neil ............... 356.5045
Airport Zoning Commlsslon 0"0'000'0""0'" 0 o. 0 0 0 .10 0 0 0 Ron O'Neil "0..0. II 0 ..0.. 356-5045
Animal Control Advisory Board ........................... Cap!. Don Strand.. . .. .. "" 356-5272
Board of Adjustment. 0 0 0 0 0 . 0 . . 0 . 0 0 0 0 . . I . 0 0 0 I 0 . . 0 0 0 . 0 . I 0 MeJody Rockwell . 0 0 I 0 0 0 . 0 0 0 356-5251
Board of Appeals f 0 I 0 . . 0 . 0 I 0 0 . f . 0 0 0 0 0 0 I . 0 . 0 . 0 0 0 . I 0 0 0 o. Ron Boose I' 0 I I . 0 I 0 . . 0 0 o. 356-5122
Board of EIectOOal examiners and Appeals .................. Paul Bowers... . .. .. . . . ... 356.5127
Board of Examiners 01 Plunters " .. .... ....... ... ..... . .. Bernard Osvald . . . . .. . . . ... 356.5126
Board of Ubrary Trustees ,......,.....,....,............ Lol~ Eggers .............. 356.5200
Board of Review 00..00.00.. 1'0'0 0.0.. 0 0 0.1 I o. I 0'0"" I 0 Dan Hudson 1.0 II. 0 0 0.1.11 356-6066
Broadband Telecommunications Commission. . . . . . . . . . . . . . . .. Drew Shaffer. . . . . . . . . . . . .. 356.5046
CMI Service Commission ,.............,................. SyMa Mejia.. , .. .,. .. . . . '" 356.5026
COl1Jl11lttee on Community Needs ......................... Marianne Milkman... .. '"'' 356.5244
Des~n Review Committee .............................. David Schoon ............. 356.5236
H~toric Preservation Commission .....................,.,. Bob M~lo ,.,.".......,.. 356.5240
Housing CommlsslonIHouslng Board of Appea~ ...,.......... Douglas Boothroy .......... 356.5121
Human Rights Comm~slon , .. .. .. .. .. .. .. .. .. .. .. . .. .." Alice Harr~ .... .. " . " ".. 356.5022
Pai1<s and Recreation Comm~sion ......".......",...... Terry Trueblood. , , ... . . , ... 356.5110
Planning and Zoning Commission ......................". Monica Moen ............. 356.5243
Riverfront and Natural Areas Comm~slon ..,...,.,.....,.... Charles Denney. . . . , , , . . . .. 356.5247
Senior Center Commission ....,..............,.......... Bette Meisel ."........... 356.5225
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TABLE OF CONTENTS
Airport Convnlsslon "' ..... I. . . .... "" .. . .. .. . I. . '" . '" . . "" . . . .. '" ... . . .. ... . .
Airport Zoning Board of Adjustment
........,...........11..................,...,....
Airport Zoning Commission. . .. ... I......... ... .. '" '" . '" .... . . ... . . .... . . .... . .
Animal Control Advisory Board
.................1..................................
Board of Adjustment
............................................................
Board of Appea~ "t I' f""""""""" ,.,.... 0........ f........... .,.0......
Board of Electrical examiners and Appeals
.........,.................................
Board of examiners of Plurrbers
...................................................
Board of UbIaJy Trustees
........................................................
Board of Review..........:............................... .....................
Broadband Telecommunications Commission.............................. .... '" "'"
Civil Service Commission
......................................................"
Committee on CommunUy Needs
..................................................
Des~n RevlewComlTlittee ............ ........ ........................ ...........
Historic PraselVation Commission
..................................................
Housing Commission/Houslng Board of Appeals
.......................................
Human Rights Comm~slon .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Parks and Rocreation Comm~slon ........................................1........
Planning and Zoning Commission ..........................,.......................
Rlverlront and Natural Areas Commission
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Senior Center Comrilission
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AIRPORT COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Municipal Airport Commission Is a five-member commission responsible for
formulating policy and administration 01 the Iowa City Municipal Airport as a public facility In
accordance with local ordinances, the Iowa Department of Transportation and the Federal
AvlatlonAdmlnlstration regulations. The Commission was established by public referendum under
Iowa Code, the commissioners being appointed by the Mayor and approved by the City Council:
The tenn of office Is six (6) years. The Airport CommissIon meets monthly, with additional
meetlngs'as required.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
1. Completed an Airport Relocation Feasibility Study.
2. Received Iowa Department of Transportation grants for security fencing totalling $56,000.
3. Completed Installation of Precision Approach Path Indicator lights (PAPIj' on Runway
06124.
4. Installed an Automated Surface Observing Station (ASOS), automated weather station.
5. Initiated development of Stonn Water Pollution Prevention Plan.
6, Sponsored 12th annual Airport Open House and Fly-In breakfast.
PLANS FOR FISCAL YEAR 1994
1. Provide a recommendation on future airport plans In conjunction with the Airport
Relocation Feasibility Study.
2. Apply to Federal Aviation Administration for a grant to conduct an Airport Master Plan
Study.
": " 3. Apply to FM and lOOT for funding of a construction project to rehabilitate Runway 12/30.
4. Commission the ASOS equipment.
. ! 5. Complete Phase it and Phase III 01 the Airport security fencing project.
6. Continue plans for providing additional hangar space.
7. Sponsor 13th annual Airport Open House.
8. Continue to develop means to Increase Airport revenue.
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Grant requests for funding major capital Improvement projects are being postponed untlllhe City
Council and Airport Commission address the question of how to proceed to provide aviation
services to the community. After this Issue Is resolved, the Information will be used to develop
a new Master Plan for the Iowa City Municipal Airport.
COMMISSION MEMBERS
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John Ockenfels, Chairperson
Pat Foster, Vice Chairperson/Secretary
Robert Hicks
Howard Horan
Richard Blum,
Ronald J. O'Neil, Airport Manager
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IOWA CITY-JOHNSON COUNTY
AIRPORT ZONING BOARD OF ADJUSTMENT
GENERAL RESPONSIBILITIES
In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County
and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport
Zoning Board of Adjustment.
It Is the duty of this Board to hear and decide appeals where It Is alleged that there has been an
error In any admlnlstraUve acUon In the enforcement of the' ordinance, and to hear and decide on
special excepUons that are specifically provided for In the ordinance and to authorize on appeal
In specific cases variances from the terms of the ordinance.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
The Board met once, to select a new chairperson.
The Board did not receive any requests for appeals during the 1992-1993 year.
PLANS FOR FISCAL YEAR 1994
The Board will respond to appeals as they are requested and will make recommendations
regarding the Zoning Ordinance.
BOARD MEMBERS
Jonathan C. Carlson, Chairperson
Eldon Moss
Catherine Johnson
Stephen Radosevich
Scott Reynolds
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IOWA CITY-JOHNSON COUNTY
AIRPORT ZONING COMMISSION
GENERAL RESPONSIBILITIES
In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson
County and the City Council of Iowa City have co.establlshed the Johnson County-Iowa City
Airport Zoning Commission.
It Is the duty of the Commission to advise and make recommendations to the Board of
Supervisors and the City Council as to the appropriate zoning requirements and other matters
pertaining to the physical development of areas of the county and the city surrounding the Iowa
City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the
adjacent land.
ACCOMPUSHMENTS IN FISCAL YEAR 1993
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PLANS FISCAL YEAR 1994
As Iowa City expands to the south and west, a careful analysis must be made of the Impact to
the Iowa City Airport. The Commission will review the zoning In the approaches to the runways
at the Iowa City Airport and will develop recommendations for zoning In the approach areas to
prevent uses Incompatible with airport operations. The Commission will work with the Planning
and Community Development Department to establish the most beneficial use of airport land for
development. The land uses must be compatible with airport uses and with surrounding property
uses. This Commission will review the proposed zoning changes to be requested by the Iowa
City Airport Commission for Industrial development of airport property. Commission members are
Involved In the Airport Relocation Feasibility Study.
COMMISSION MEMBERS
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Richard Blum, Chairperson
Pat Foster '
Betty Ockenfels
Kae Wild
Sally B. Dierks
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To provide such recommendations and advice as are required by the 2BE Agreement, or as may , '
0 ' be requested by the City Council or City Manager of Iowa City or by the City Council or City
Administrator of Coralville.
0 ACCOMPUSHMENTS IN FISCAL YEAR 1993
n Finalized and approved written Reclaim, Acceptance, and Animal Capture Policies.
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1 Host a meeting of the Board and the Johnson County Board of Supervisors, Informing the
supervisors about shelter operations. '
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",.- J Coralville.
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~1 Society, to supplement staff In day-to.day operations and special projects.
BOARD MEMBERS
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Janice M. Becker I
0 Paul Cooper
Ursula Delworlh
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BOARD OF ADJUSTMENT
GENERAL RESPONSIBILITIES
, The Board of AdJustmentls empowered through Chapter 414 of the Code of Iowa and Section
36.91 of the Iowa City Municipal Code to Interpret provisions of the Zoning Ordinance, to grant
special exceptions as provided for In the Ordinance, to hear appeals to decisions made In the
enforcement of the Zoning Ordinance, and to provide variances to the Zoning Ordinance for
Individual properties where provisions of the Ordinance Impose a unique and unnecessary
hardship on the property owner and where the granting of a variance Is not contrary to the Intent
of this statute or to the public Interest The Board may also submit recommendations to the
Planning and Zoning Commission and the City Council regarding amendments to the Zoning
Ordinance. The Board Is a quasi-Judicial body whose decisions may be appealed directly to the
District Court.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
The Board of Adjustment met thirteen times during FY93 and made the following decisions:
Special Exceptions: 7 approved, 18 approved with conditions, 3 denied, 1 amended, 1
extended.
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Appeal of Zoning Panel Interpretations: O.
Appeal of Enforcement Actions: O.
PLANS FOR FISCAL YEAR 1994
The Board will continue to respond to appeals as they are presented and to make recommen-
dations regarding the Zoning Ordinance.
BOARD MEMBERS
Emest Galer, Chairperson
Rich Vogelzang, Vice Chairperson .
Larry Baker
Catherine Johnson
Barbara Ludke
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Melody Rockwell, Secretary
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BOARD OF APPEALS
GENERAL RESPONSIBILITIES
It Is the responsibility of the Board of Appeals as set by City ordinance to review the Uniform
Building Code, the Uniform Building Code Standards, the Uniform Fire Code, the Uniform
Plumbing Code, the Uniform Mechanical Code and the Unlfonn Code for the Abatement of
Dangerous Buildings; to review and recommend amendments for these regulatory codes; to assist
the building official In making Interpretations; to develop fee schedules for various permits; to hear
appeals for any person that Is aggrieved by a decision of the building official and pass Judgment
on that appeal; and to approve or disapprove altemate materials and methods of construction.
The Board consists of six citizens who live within the corporate limits of the City of Iowa City and
one ex officio member who Is the building official and secretary to the Board.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
The Board of Appeals met five times In FV93: twice to consider altemate methods of construction
and three times to review and recommend amendments to the 1991 Uniform Codes.
There were three proposals for altemate methods of construction brought before the Board. One
request was approved, one was tabled for further study, and one was withdrawn during Board
discussion. The Board reviewed and recommended amendments to the 1991 edltlons of the
Uniform Building Code, Uniform Building Code Standards, Uniform Fire Code, Uniform Mechanical
Code, and the Uniform Code for the Abatement of Dangerous Buildings. The City Council
adopted these codes with amendments on June 1, 1993. Included In the local amendments to
the Uniform Building Code were new provisions for a delay In Issuing all demolition permits and
the posting of a demolition notice on most buildings, a reduction of the natura/light requirement
for basements of existing single-family dwellings, and a requirement to equip all new stalrway
enclosure doors with smoke detector activated closers. A proposal to Increase the number of
new apartment buildings, which would require sprinklers by redUcing the threshold at which
sprinklers are .required, was debated at some length. A majority position could not be reached
and the Code was sent to Council with no proposed change In this section.
The Board of Appeals unanimously agreed to accept the responslblllUes of the Board of
.Examlners of Plumbers, adding a board member to represent the licensed plumbers of Iowa City
and thus allowing the disbandment of the Board of examiners of Plumbers.
PLANS FOR FISCAL YEAR 1994
_0 Continue debate on more stringent sprinkler requirements for apartment buildings and prepare
a recommendation for Council.
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Consider Incorporating the Slate of Iowa's requirements for registration of all contractors Into our
local building code and prepare a recommendation for Council.
Hear any appeals that arise from the enforcement of the Uniform Codes.
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specified by the Codes and rule on their appropriateness.
Accept responsibilities of the Board of Electrical examiners and Appeals and add a board
member to represent the licensed electricians of Iowa City.
BOARD MEMBERS
Robert Carlson, Chairperson
Tom Werderitsch
John Roffman
John Staska
Jane Hagedorn
Anna Buss
Ron Boose, Secretary
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BOARD OF ELECTRICAL EXAMINERS
AND APPEALS
GENERAL RESPONSIBIUTlES
Periodically review the National Electrical Code and make recommendations for local
amendments to the City Council; review applications for examinations to be given by an outsIde
exam agency, suspend or revoke any of the licenses or certificates for due cause; act as Board
of Appeals to hear grievances arising from a decision of the electrical Inspector and to provide
for reasonable Interpretations consIstent with the provisions of the Electrical Code.
ACCOMPLISHMENTS IN FISCAL YEAR 1992
The Board met three times to review applicants for the electrical exam, approving 100 applicants.
Forty-five new licenses were Issued.
One appeal was heard from The Carlon Company to change our'local ordinance to Include a new
product. The Board will Include this update when we adopt the new 1993 NEC and local
admendments.
PLANS FOR FISCAL YEAR 1993
Continue to examine applicants for electrical licenses and meet as an appeals board when
necessary. Review, amend, and adopt the 1993 edltlon of the National Electrical Code Including
extensive revisions of the local admlnlstrallve secllons.
BOARD MEMBERS
Tom Heln, Chalr, Public Representative
John RobInson, Electrical Engineer
Mike HomeWOOd, Journeyman Electrician
Pat Moore, Master Electrician
Paul Bowers, Secretary and City Electrical Inspector
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U To examine all applicants desiring to engage In the work or business of plumbing, whether as a !
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The Board of Trustees of the Public Library Is a semi-autonomous bOdy of nine persons
empowered by state law and city ordinance to act as the govemlng body of the library. The
Board's specific list of legal responsibilities Includes: determining the goals and objectives of the '
Library In order to plan and carry out library services; determining and adopting written policies
to govern all aspects of the operation of the Library; preparing an annual budget and having I
exclusive control of all monies appropriated by the City Council and the Johnson County Board ; I
I of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; I'
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employing a competent staff to administer Its policies and carry out Its programs. The Board Is !I .
also an arm of City Government with members appointed by the City Council and Its principal I: Ii, ~
: i operating funds approved by the City Council. The Board therefore seeks at all times to work In I Ii II
:J harmony with City policies In all areas that do not conflict with Its statutory powers.
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n 1. Directed the ongoing operations of the library and developed the FV93 budget by making 1'1 Ii:
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2. Monitored the Impact of the new special levy funds on library services as the numbers of i
loans, questions answered, visits to the building and items added to the collection reached r
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1-, Sundays In September and four minor holidays. ',',
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Increased the level of feedback to the supervisors via the Johnson County representative
on the Library Board.
6. Authorized the Facilities Planning Committee to develop building and expansion
I recommendations with the help of library consultant David Smith; reviewed the preliminary .
I ' report In April.
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20) In time for the cable TV refranchlslng process.
J 8. Progressed with plans for greater cooperation between the public libraries of Johnson
County via bl.monthly meetings of the four library directors and a Joint meeting with area
. , legislators at the Coralville Public Library. i
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10. Marked the first year of loaning more than 1,000,000 Items with an all.day public
celebration honoring the Circulation Department staff.
PLANS FOR FISCAL YEAR 1994
1. Continue regular review of all board policIes; develop a new pOlicy on copyright.
2. Appoint a stafflboard planning committee to prepare a long-term plan for FY1996.2000;
adopt the plan by July 1994.
3. S~lect a new Ubrary Director to replace the current director who retires July 1, 1994.
4. Develop a written BUilding Program for meeting library space needs; select architect to
develop preliminary plans and cost estimates.
5. Sponsor activities that will Increase the awareness of rural Johnson County residents
aboutlCPL library services.
6. Continue efforts to work Jointly with the other public libraries of Johnson County.
7. Monitor changes In State Ubrary programs that may Impact the library financially and
operationally: reciprocal borrowing, Interlibrary loans, regional library system.
8.' Continue to Improve bUdget reports and procedures to facilitate Board oversight.
9. "Increase the scope and frequency of Board development sessions as part of monthly
, BOard meetings.
BOARD MEMBERS
B. Kent Swaim, President
Anne Hargrave, Vice President
Anne Spencer, Secretary
Stephen Greenleaf
Jeri Hobart
Philip Hubbard
Gary Lundquist
Katherine Moyers
Charles Traw
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The Board of Review Is established and govemed by the Code of Iowa, Chapters 441.31 to
441.44, for the purpose of equalizing assessments by raising or lowering Individual assessments
as established by the assessor. The Board also makes the final rulings each year on exempt
properties.
The Iowa Department of Revenue & Finance Issues to the Board of Review a manual as a guide
In Its work along with forms for the original meeting, dally meetings and the final meeting. The
Board must also file with the State Director of Revenue & Finance, within 15 days of adjournment,
a report on Its session. The Board's meetings are subject to the open meetings law. Since It Is
extremely Important that the Board keep accurate minutes of Its proceedings, the Board has a
separate clerk to keep these minutes. The Board must also Include In Its written notice to the
petitioner the specific reasons for their actions.
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The following Is a report on the activities of the Iowa City Board of Review since adJoumment on
May 22, 1992:
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The Iowa City Board of Review met on eleven days during the period of May 1 to May 28, 1993.
The Board received a total of 207 petitions. These have been broken down Into classification
along with their outcome, and listed below:
172 Residential ,
35 Commercial
o Agricultural
o Industrial
207 Total
62 Upheld
12 Upheld
o Upheld
o Uoheld
74 Upheld
110 Denied
23 Denied
o Denied
o Denied
133 Denied
In addition to these 207 petitions, the Board reduced six residential properties and one
commercial property at the request of the assessor or on their own volition. These were due to
late Inspections of estimated listings of properties or due to comparable properties being changed
by the Board.
By the filing deadline of June 20, 1993, three property owners representing five total parcels have
flied In District Court. Two of the appeals are for residential property and the other three are for
commercial property, three of which had also flied In District Court for 1992.
One previous court case was tried during FY93 and found In favor of the plaintiff. It Is now being
appealed. Three other cases were settled without a trial and the remaining three are scheduled
lor trial In FY94.
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Since the Board of Review hears only protests brought to them by others, there Is no way to
. predict the amount of work for next fiscal year. But, because next year Is not a reassessment
. year, the workload Is expected to be less than the session Just finished.
Additionally, It Is expected that the Iowa Department of Revenue and Finance wlll be Issuing
orders adjusting the value of agricultural property In Iowa City. If the State orders any Increase
In value, It will be necessary for the Board 01 Review to meet In late October to hear any appeals
of the Increases. '
BOARD OF REVIEW MEMBERS
WIlliam J. Doherty, Chairperson
E. Norman Bailey
Janice E. Sweet
, Keith A. Wymore
Jack L Vanaush
Sue Ellen Wilson, Clerk
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COMMISSION
GENERAL RESPONSIBILITIES
The Broadband Telecommunications Commission (BTC) Is a city commission comprised of five
Iowa CllIans and Is mandated to facilitate and to regulate the smooth and effective development
and operation of the City's Broadband Telecommunications Network (BTN). The Commission
makes Its recommendations to City Council In matters pertaining to the BTN, resolves disputes
about the operation of the BTN, conducts periodic evaluations of the BTN operation, and In
general facilitates BTN use by the citizens of Iowa City, which Includes the promotion and
facilitation of the access channels.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
Continued work on the refranchlsing process. Discussed priorities, oversaw development of the
request for proposal, received consultant reports, explored legal questions in regards to
refranchlslng, held public hearings.
Received progress reports from the Educational Access Channel 11 and Ubrary Access Channel
(9) regarding their local school programming efforts In Iowa City.
Monitored the collection of the franchise fee from the grantee and assisted In determining how
those funds should be spent.
Oversaw TCI of Eastern Iowa's customer service and Introduction of new services and system
rebuild plans.
Received and reviewed subscriber complaints reported by the Broadband Telecommunications
Specialist (BTS).
Monitored developments In legislation and the FCC that were cable TV related.
,j Monitored changes In the management structure of Public Access Television (PATV) Channel 2.
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Monitored PA TV via quarterly reports presented by the PA TV Director and/or PA TV Chairperson.
Attended PATV meetings.
I Promoted the growth and development of Iowa City's access channels.
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Oversaw the Buske Group refranchlslng workshops.
Began work on rate regulation of the cable operator.
Gathered information relating to refranchlslng work Including programming, technical, financial,
and services.
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PLANS FOR FISCAL YEAR 1994
Oversee 'and facilitate the cable TV refranchlslng process In Iowa City, Including evaluation of
TCI's proposal of a determination to deny renewal or proceed with negotl~tlons and the
development of a new ordinance.
Conduct the Triennial Review for the City of Iowa City In conJuncUon with the refranchlslng
process.
Attend PATV meetings.
Evaluate PAWs performance and compliance with their contract. Recommendation to deny or
renew P A TV's contract.
Continue to monitor cable company and PATV performance to ensure compliance with the Iowa
City cable ordinance and contractual agreements.
Proceed with the rate regulation process according to FCC rules.
Develop more satisfactory cable TV local access channel listings and publicity for the public.
Continue to explore Institutional Network (INET), Interactive and new technology applications for
the BTN for possible governmental, Institutional, and/or subscriber use.
COMMISSION MEMBERS
Trey Stevens, Chairperson '
Cordell Jeppsen, Vice Chairperson
Roger Christian
Tim Finer
Joyce Patton
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CIVIL SERVICE COMMISSION
GENERAL RESPONSIBILITIES
Chapter 400 of the Code of Iowa and Sectlo~ 2-111, Code of Ordinances, establish and govern
the Civil Service Commission. Three citizens who are residents of the city are appointed by the
City Council to serve six-year terms with one Commissioner's term expiring each even numbered
year.
The Commission establishes and publishes rules relating to examinations for civil service
positions, establishes guidelines for conducting such examinations, and certifies lists of pers'ons
eligible for appointment to respective positions. The Commission has Jurisdiction to hear appeals
and determine all matters involving the righis of employees untie,' civil service law and may
affirm, modify or reverse any administrative aciion on Its merits. The Commission meets when
necessary.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil
Service selection procedures continued for all covered entry level and promotional positions on
a city-wide basis. 72 positions were filled from a total of 1,250 applicants for Civil Service
covered positions.
Civil Service Commissioners approved the selection process for the position of Police Officer,
certifying a list of ten. 1,037 application packets were mailed for this position, 510 were returned
with 327 applicants participating In the testing procedure. A promotional list for the position of
Fire Ueutenant was certified, utilizing an assessment center for this position.
There was one disciplinary appeal to the Commission during FY93. The Commission conducted
a formal hearing regarding the appeal and upheld the discipline.
PLANS FOR FISCAL YEAR 1994
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, /1 During FV94, Commissioners will be Involved in the selection process for Firefighter and
promotional testing for the positions of Fire Captain, Fire Battalion Chief, Police Sergeant and
Police Ueutenant.
COMMISSION MEMBERS
Michael Kennedy, Chair
.., Norwood Louis
Lyra Dickerson
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GENERAL RESPONSIBILITIES
The Committee on Community Needs (CCN) consists of eleven residents of Iowa City appointed
by the City Council. They represent as nearly as possible a cross-section of the Iowa City
population In background, Ideas, geographic location, age and socioeconomic status. Committee
members serve for three years.
The Committee's function Is,to advise the Council on the needs of the community and to make
recommendations on community development programs and priorities to meet these needs. To
accomplish this the Committee provides systematic communication between citizens and
pollcymakers with regard to community development projects. The Committee's work has been
primarily directed at developing, coordinating, and reviewing the City's activities carried out In
conjunction with the Community Development Block Grant (CDBG) funds.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
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During the past year CCN held four educational presentations during regularly scheduled
meetings. Presenters Informed members about: the CDBG program and history; local human
services funding processes; the Housing Rehabilitation program; and local neighborhood
associations. The presentations were aired on local cable access to Inform the citizens of Iowa
City.
CDBG funds are allocated In conjunction with the City's fiscal year. The CCN advertised the
availability of CDBG funds for FV94 and held two public meetings to receive proposals. The CCN
was also concemed with providing a consistent review of requests for CDBG funding. In that
light, the Committee evaluated and refined Its method of rating and ranking proposals for Its
budgetary process, and added a second meeting to allocate the funds. A total of $1,032,000 was
allocated to twelve projects, plus aid to human service agencies, program administration and
planning, and contingency reserve for FY94. The following Is a list of the projects:
United Action for Youth - Youth Center Acquisition Phase II
Greater Iowa City Housing Fellowship - Land Acquisition for Affordable Rental Housing
City of Iowa City - Land Acquisition for Affordable Housing
City of Iowa City - Housing Rehabilitation Program
Elderiy Services Agency - Small Repair Program
Citizen Building LImited Partnership - Acquisition and Rehab
Domestic Violence Intervention Program - New Shelter Construction
Salvation Army - Soup Kitchen
Mayor's Youth Employment Program. Business Training
LIFE Skills. Housing Support Services
City of Iowa City. Downpayment Assistance Program
ICARE - Needs Assessment/Housing Services for Persons with HIV/AIDS
Aid to Agencies (Human Services Operations)
To ensure that community needs are being met, CCN monitors Its projects during their
Implementation stages.
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CCN participated In the national Initiative to celebrate the CDBG program and sponsored the 6th
Annual Iowa City Community Development Week. An awards ceremony honoring outstanding
CDBG subreclplents and contractors Involved In CDBG projects was held In April 1993.
Recipients of CDBG funds ~so built a wall of blocks representing their projects and achieve-
ments. The FV93 projects that were completed are:
United Action for Youth. Youth Center Acquisition Phase I
Community Mental Health Center. AcqulslUon
Iowa City Free Medical Clinic. Laboratory
Mayor's Youth Employment Program. Falrmeadows Park Improvements
HOME Project Coordination
Housing Rehabilitation
Elderiy Services Agency. Small Repair Program '
Greater Iowa City Housing Fellowship. Acquisition of Affordable Rental Units
LIFE Skills. Housing Support Services
Aid to Agencies (Human Services Operations)
The Committee also regularly reviews grantee performance reports and other reports and
regulations pertaining to community development projects. This year CCN reviewed and
commented In detail on the new Community Development Plan for Iowa City for the years 1993-
1998. The Committee also regularly reviews other City activities that affect the community's
needs and development.
PLANS FOR FISCAL YEAR 1994
The monitoring of all ongoing projects as well as FY94 projects will continue. The Committee will
continue Its participation In the citywide human service funding effort. The CCN views Its role as
an avenue for citizen participation concemlng the community's housing and human service needs.
In doing so, the Committee strives to make funding recommendations that are consistent with the
, current Community Development Plan.
COMMISSION MEMBERS
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Mary Ann Dennis, Chairperson
Linda Murray, Vice Chairperson
Grace Cooper
Paul EglI, Housing Commission LIaison
Susan Feeney
Rusty Martin
Lisa Oxley
Andy Penzlner
Bruno Pigott
Keith Ruff
Maris Snider
Marianne Milkman, Community Development Coordinator
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GENERAL RESPONSIBILITIES
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The Design Review Committee Is comprised of ten citizens who make recommendations to the
City Council based on review of preliminary and final design plans for urban renewal parcels as
well as general design plans of all proposed public Improvements In the downtown area. In
addition, the Committee reviews design plans and makes recommendations to City Council for
structures which extend Into City Plaz~.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
1. Reviewed the design plans for the Prairie Lights Bookstore.
2. Reviewed and recommended to City Council approval of the Old Capitol Mall exterior
slgnage and canopy proposal.
3. Recommended to the City Council that the Design Review Committee would enjoy
working with the Historic Preservation Commission and downtown property owners
regarding the Implementation of objective 4 of the Downtown Neighborhood section of the
Iowa City Historic Preservation Plan.
4. Reviewed and evaluated mobile cart design as shown In the applications for City Plaza
vending pennlts. This Is part of the permllling process for the vendors.
5. Reviewed design of kiosks for newspaper vending machines In the City Plaza.
PLANS FOR FISCAL YEAR 1994
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1. Continue to review design plans and make recommendations In a timely fashion to the
City Council for new construction and rehabilitation projects within and adJacent to the
central business district.
2. Continue to Investigate the future role and functions of the Committee In enhancing the
visual environment of the central business district.
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3. Continue to Investigate the reviewing and recommendations for regulating the design and
placement of newspaper vending machines In the Central Business District.
4. Prepare a booklet to Illustrate good urban design concepts.
5. Review the Near Southslde Neighborhood Streetscape Plan.
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COMMITrEE MEMBERS
Gordana Pavlovic, Chairperson
Clara Swan, Vice Chairperson
Kay Amert
Alan Mack
Bruce Haupert
Margaret Nelson
Don Slnek
Kim Merker
Craig Welt
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HISTORIC PRESERVATION COMMISSION
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GENERAL RESPONSIBILITIES
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The seven-member Iowa City Historic Preservation Commission Is authorized to conduct studies
for the Identification and designation of local historic districts. The Commission either proceeds
on Its own Initiative or upon receipt of a petition from any person, group or association.
The Commission furthers the efforts of historic preservation In the City by making recommenda-
tions to the City Council and City commissions and boards on preservation Issues by encouraging
the protection and enhancement of structures with historical, architectural or cultural value; and
by encouraging persons and organizations to become Involved In preservation activities.
The Commission reviews applications for housing rehabilitation and rental rehabilitation assistance
through the Community Development Block Grant Program to evaluate the effects of the
proposed projects on properties at least 50 years old. Modifications of activities are recommend-
ed In Instances where the proposed alterations would have a negative Impact upon the historic
or architectural qualities of structures which are determined to be eligible for the National Register
of Historic Places.
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The Iowa City Historic Preservation Commission Is committed to worklng with other preservation
organizations to Implement a strong educational program designed to Increase Iowa City
residents' awareness and sensitivity to the cultural, architectural, and historical value of local
structures, neighborhoods and districts.
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ACCOMPUSHMENTS IN FISCAL YEAR 1993
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1. The Commission completed the Iowa City Historic Preservation Plan. The Plan was
submitted to the Planning and Zoning Commission and City Council In the fall of 1992.
The Plan was adopted by the Council and the executive summary and neighborhood
strategy sections of the plan were Incorporated Into the Comprehensive Plan. The Plan
Includes a review of historic preservation actlvllles In Iowa City; development of historic
context; goals and priorities for the Identification, evaluation, registration and treatment of
the city's historic resources; and a strategic plan for,future preservation actlvllles. The
Plan was developed In a l%.year-long process with participation of the general public,
govemment officials and local preservationists. It will serve as a framework for both
private and public preservation activities for the next several years.
2. Received two Certified Local Government (CLG) grants for the nomination of Brown
StreeVSella Vista Place to the National Register of Hlslorlc Places and for an Intensive
survey of the historic resources of the College HIli neighborhood. The grants will fund the
hiring of preservation consultanls to complete the nomination and survey work In
I accordance with the recommendations of the Preservation Plan.
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3. Observed National Historic Preservation Week with an awards program at the recently-
restored Johnson County Courthouse. The Margaret Nowysz Preservation Person of the
Year Award was presented to Marlys Svendsen, who served as the Commission's
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consultant during the preparation of the Preservation Plan. Preservation awards for
residential rehabllltallon/constructlon were presented to Paul Weller and Sara Rynes-
Weller and their contractor Warren Hanlin, for work at 1041 Woodlawn; Kenneth and Mary
Beth Slonneger and their contractor Roger Gwlnnup for work at 41 0 North Lucas Street;
Ginnie Blair and Heidi Lauritzen and their contractors Jose Otero and Ray Wagehoft for
work at 704 Clark Street. Special merit certificates for residential rehabilita-
tion/construction were presented to Peter and Grace Jochlmsen and their contractor
Charles Kinney for the construcllon of a garage at1010 Woodlawn; and Chris Wasta and
Julie Noel for work at 437 Garden Street. An award for commercial rehablllta-
tlon/construcllon was presented to Charles Skaugstad for work alThe Mansion, 538 South ; ,
Gilbert Street. A special merit certificate for commercial rehabllltatlon/construcllon was
presented to Mike Hodge for work at 203 North Linn Street. An award for public
rehabllltatlon/construcllon was presented to the City of Iowa City Public Works Department
and Jim Jacob of Van W1nkle.Jacob Engineering Inc. for the design of the Evans Street
bridge. Painting awards were presented to Rick Goodman and Kathleen O'Hara, 406
South Summit Street; James and Mary McCue, 447 South Summit Street; Rudolf and
Cecile Kuenzli, 705 South Summit Street; John and Mary Blegen, 709 South Summit
Street; and Sally Smith, 208 Fairchild Street.
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4. Pursuant to the Historic Preservation Ordinance, reviewed and approved one Certificate
of Appropriateness for an addlllon and alteration of a residence In the Summit Street
Historic District.
5. Evaluated four housing and rental rehabilitation projects for compliance with Secllon 106
of the Nallonal Historic Preservation Act. i
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6. The Commission reviewed and recommended approval' of the nomination of the
Schlndhelm.Drew House, 410 N. Lucas Street and the Moffit Cottages, 1322-1330 rl1
Muscatlne Avenue to the National Register of Historic Places. ..
PLANS FOR FISCAL YEAR 1994
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1. Conllnue to research, evaluate, nominate and promote potential local historic districts such
as the Brown Street and the College Green and College Street areas.
2. Draft an ordinance to establish conservation districts for the protection of older
neighborhoods which, although worthy of preservation, do not meet the strict criteria for
establishment of historic districts. The Commission has applied for a Historic Resource
Development Program (HRDP) grant for the purpose of hiring a planning/preservation
consultant to assist the Commission preparing a conservallon district ordinance.
3. Draft an ordinance to provide protection for Individual landmarks In a manner similar to the
protection provided for properties In historic districts.
4. Research project proposals for grant funding from sources such as the Certified Local
Govemment (CLG) program, the Historic Resource Development Program (HRDP) and
the National Trust for Historic Preservation.
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5. Conllnue to distribute the Iowa City NelQhborhood DeslQn Book and A Guide to Historic
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6. Advise City Council and other boards and commissions regarding matters of historic
preservation policy.
7. Continue reviewing Applications for Certificate of Appropriateness or Certificates of No
Material Effect and to review housing and rental rehabilitation projects Involving federal
funds.
8. Prepare for the 1994 Historic Preservation Awards Program and for Preservation Week
activities.
9. Increase liaison and cooperation with the Iowa City Council, Johnson County Board of
Supervisors, Iowa City/Coralville Convention and Visitors Bureau, Johnson County Historic
Society, Johnson County Historic Preservation Commission, State Historical Society of
Iowa, and Friends of Historic Preservation.
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Douglas S. Russell, Chairperson
Sue Ucht, Vice Chairperson
Glnalle Swaim, Woodlawn District Representative
Jay Semel, Summit Street District Representative
Kevin Hanlck
Betty Kelly
Kay Irelan
Reference
1. City of Iowa City Code of Ordinances: Article V, Historic Preservlltlon, Section 27.81 to
90.
2. By-laws of Iowa City Historic Preservation Commission.
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HOUSING COMMISSION/HOUSING
APPEALS BOARD
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GENERAL RESPONSIBILITIES
The purpose of the Housing Commission and the Housing Board of Appeals Is to promote clean,
decent, safe housing for the residents of the City of Iowa City. The Housing Commission and
Housing Board of Appeals are Identically conslltuted of seven residents of the City of Iowa City
appointed by the City Council. The CommlsslonlBoard Is established by Resolution of the City
Council and operates under a set of bylaws approved by the Council and meets once a month.
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General responsibilities are to Investigate, study, review, and make recommendations to the
Council on matters pertaining to housing within the City and surrounding county. The
Commission' reviews Individual applications for Rehabilitation through the Community
Development Division and as the Housing Board of Appeals hears appeals concerning
Interpretation and enforcement of the Housing Code of low~ City
ACCOMPLISHMENTS IN FISCAL YEAR 1993
HOUSING APPEALS BOARDIHOUSING INSPECTION SERVICES
The City Clerk received 4 appeals for Housing Code violations cited during the 1993 fiscal year.
The appeals were denied In each Instance.
Housing Commission recommended to the Council on matters of Housing Inspection Services that
the Amendments to the Iowa City Housing Code Sections 17-2, 17-S(I)(1)(c), 17-6{c), 17-6(d), 17-
7{q), and 17-7(g) be approved.
COORDINATION WITH COMMITTEE ON COMMUNITY NEEDS
One of the Housing Commission members Is elected to serve as CCN member and reports
actions of the Committee/Board on a monthly basis. Robin Paelzold.Durumeric served as CCN
member for the year. Paul EgII was elected to serve for next year.
Housing Commission recommendations to CCN for FY94 CDBG funding were:
1. That full funding be granted to the following requests:
Housing Rehabilitation
United Action for Youth
Greater Iowa City Housing Fellowship
Downpayment Assistance Program
Domestic Violence New Shelter
ESA Small Repair Program
MECCA
LIFE Skills
ICARE
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2. That partial funding be granted to the following requests:
Systems Unlimited
Emergency Housing Project
3. That no funding be granted for the following requests:
The Press-CItizen Project
Land Acquisition
Neighborhood Improvements
The 1993 Iowa City Community Development Awards Ceremony and Fair was held AprilS, 1993,
at the Public Ubrary.
CCN and the Housing Commission co.sponsored a public meeting held June 23, 199.3, for the
purpose of receiving publiC comments on a new five year Comprehensive Housing Affordablllty
Strategy (CHAS).
COMMUNITY DEVELOPMENT HOUSING PROGRAM
Housing Commission recommendations to Council on matters of Community Development were:
1. That the Draft of the 1993 CHAS be approved.
2. That the application for HOME funds for Rehabilitation of the O'Reilly Hotel be approved.
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4. That the application for HOME Funds for New Rental Housing Development be approved. l.1
5. That the Housing Rehab Program Manual wilh Proposed Changes be approved.
Housing Commission reviewed and approved the City's 1993 Annual CHAS Plan which must be
In place to be eligible for federal monies. The CHAS was submitted In November, 1992.
Application was prepared to Iowa Department of Economic Development (IDEO) In the amount
of $300,000.00 for the purpose of rehabilitating the historic O'Reilly hotel. The applicant withdrew
prior to filing of the application.
Housing Commission reviewed and approved the City's 1992 CHAS Annual Performance Report
and the Public Hearing was held on December 15,1992 for public comments. The Commission
recommended:
1. Continue to monilor progress In the near south side with the new zones that are meant
to encourage the development of affordable housing.
2. Continue to pursue dlS'cusslons with local financial Institutions on the creation of a
revolving loan fund or other programs that would assist non.proflts In developing
affordable housing.
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Application was made to State of Iowa Department of Economic Development for HOME funds
for the construction of four duplex units In Whispering Meadows Development. The non-profit
Involved with this request Is the Greater Iowa City Housing Fellowship.
Housing Commission approved the Housing Program Rehab Manual and the changes detailed
therein. This manual Is periodically updated to reflect changes In programs. The last revision
was Spring, 1987.
The Rehab Review Board approved applications for 5 rental rehab units and thr,ee comprehen-
sive, owner.occupled rehab projects. The Board also approved a large rehabilitation project of
a Systems Unlimited group house.
The Salvage Building which was endorsed by City Council last fiscal year was built during this
fiscal year. Friends of Historic Preservation (a non-profit organization) manage the program.
They occupy two-thirds of the building. The other one third has been occupied by the 'Furniture
Project'. The 'Fumlture Project' Is an Interagency effort Initially led by the Domestic Violence
Intervention Project (for the first six months) In the exchange and reuse of fumlture to meet the
needs of low.lncome citizens and to reduce waste In the community.
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The University of Iowa gave a house located on S. Madison Street to the City. In November of
1992, the City moved the structure to a lot located on I street. Applications were made available
to low.lncome purchasers who could complete the rehab. An applicant was chosen with
possession date of on or before 9/1/93.
HOUSING AUTHORITY RENTAL ASSISTANCE PROGRAM
The Housing Authority administers the Section 8 Housing Assistance program and the Public
Housing program.
Housing Commission approved 579 new applications for housing assistance In this fiscal year.
The'Drug Elimlnlltlon Grant In cooperation with the Neighborhood Centers of Johnson County was
awarded continued funding In the amount of $30,930 for FY93. An application for a third year
grant was submitted to, HUD for $50,000.00.
The acquisition project of twenty units of Public Housing moved toward completion with fourteen
three:bedroom and four.bedroom units purchased. The projected ending date Is January, 1994.
pLANS FOR FISCAL YEAR 1994
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The Housing Commission will:
1. Continue to oversee the operation of the 502 units of the Section 8 Certificate and 246
units of Section 8 Vouchers In the Section 8 Rental Assistance program and maintaining
occupancy of the existing 82 units of Public Housing.
2. Continue to support the Rehabilitation Program.
3. Continue to encourage private participation to assist In achieving the goals of providing
clean, decent, safe and affordable housing for residents.
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Assist In creating and meeting the goals of the new five-year Comprehensive Housing
Affordablllty Strategy.
COMMISSION MEMBERS
Benjamin J. Moore, Chairperson
Roger J. Reilly, Vice-Chairperson ,
Jack McMahon
Paul A. Egll
Robin flaelzold-Durumeric
James L. Harris
Charles Eastham
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HUMAN RIGHTS COMMISSION
GENERAL RESPONSIBILITIES
The Human RIghts Commission Is a quasi-Judicial commIssion composed of nine members
, appointed by the City Council. Each member serves a three.year term. The Human Rights
Commission Is responsible for enforcing the City's non.dlscrimlnatlon ordinance which prohibits
discrimination In the areas of employment, housing, public accommodations and credit. Enforce-
ment duties Include Investigating complaints of discrimination, determining the merits of the
allegations and In cases when discrimination has been determined, Commissioners attempt to
effectuate a disposition that Is agreeable to tl]e complainant, the respondent charged and the
Commission. The Human Rights Commission Is responsible for and Is very committed to the task
of educating the community on human rights Issues. The Commissioners ~Iso serve In an
advisory capacity to the City Council and do so effectively. The Commissioners keep Informed
on civil rights laws. Commissioners come from a variety of backgrounds, Including the fields of
education, business, health care, law and the general workforce. Diversity In terms of minority
and gender representation Is maintained.
The Commission meets the fourth Monday of each month at 7:00 p.m. in the Clvlo Center Lobby
Conference Room. The meeting site Is accessible to persons with disabilities.
ACCOMPLISHMENTS IN FISCAL YEAR 1993
Education and Outreach Activities
Participated In several speaking engagements and attended functions held at the.
University, advocacy groups and business community.
, Held the ninth annual awards breakfast, at which time three awards were given,
recognizing an Individual, a person representing a service organization, and a business
for their significant contributions to the field of human rights. Award recipients were 1)
Phillip E. Jones, Ph.D., University of Iowa, the Isabel Turner Award, 2) Carol Thompson,
DHS, and 3) U of I Community Credit Union.
Held an Essay Awards Contest to commemorate Black History and Women's History
Month.
Tralnlno:
Commissioners received conciliation and commissioner training.
The Human Rights Coordinator attended the national conference of the Annual
Intematlonal Association of Human Rights Agencies held In Nashville, TN.
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A major project of the Commission Is the revision of the Human Rights Ordinance. An
attempt Is being made to gain substantial equivalency with HUD.
A video training presentation on Preventing Sexual Harassment In the Work Place Is
available to !he community. Public forums on human rights Issues and programming on
cable TV are ongoing. Topics Included Women's Human Rights Issues, Programs
Commemorating Women's History and Black History, and Fair Housing Open Forum. An
extensive array of publications are available on human rights Issues and the law.
Brochures and flyers are disseminated In the community. Advertisements are also done.
Referral, advice, and consultation services are provided by the Coordinator.
ComDlalnt Actlvltv:
. Formal complaints filed . 25
AREAS
Monetarv Awards
NUMBER
A sexual discrimination complaint,
was conciliated for $7500 and an
employment disability case was
sellled for $10,000.
Employment
HOUSing
Public Accommodation
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. Formal complaints closed. 20
No Probable Cause. 5
Probable Cause. 5
Administrative Closure. 12
Conciliation. 6
Public Hearings. 2
The majority of complaints filed were In the housing area followed by employment. There was an
Increase In public accommodation complaints.
PLANS FOR FISCAL YEAR 1994
,
Ensure each Commissioner has opportunity to attend training sessions or civil rights related
workshops during the year.
Expedite conciliation of complaints and complaint processing.
Continue to solicit and conduct speaking engagements with Iowa City businesses and civic
organizations and public school system.
Review the City's non-dlscrimlnatlon ordinance and recommend revisions, and target completion.
Expand outreach efforts via cable, publications and media.
Provide 'Preventing Sexual Harassment' Training and Video Presentation to community.
Continue to hold Annual Awards Breakfast.
30
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Dorothy Paul, Chairperson
Chla.Hslng Lu, Vice Chairperson
Jason Chen
Pamela Dautremont
Ann ShIres
Alison Ames Galstad
Ken Gallln
Sara E. Mehlln
Patricia Harvey
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PARKS AND RECREATION COMMISSION
GENERAL RESPONSIBILITIES
The Parks and Recreation Commission recommends and reviews policies, rules, regulations,
ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions
of the City, and makes such reports to the City Council as the Commission deems In the public
Interest. The Commission also exercises broad responsibility for the development of parks,
recreation centers, playgrounds and cultural facilities to serve the City, Including the creation and
appointment of advisory groups to make studies.
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Received copies of regular monthly reports from the Parks, Recreation, Forestry and Cemetery
Divisions, providing the Commission with valuable Insight Into the dally operation of each division.
Received periodic reports from the Iowa City Parks and Recreation Foundation.
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Received monthly reports from the Director on the progress of all ongoing projects, construction,
etc.
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Conducted annual tour of parks and facilities.
Continued active representation on the Riverfront and Natural Areas Commission and the Iowa
River Corridor Trail Study Committee. '
Made recommendations to City Council regarding the Parkland Acquisition Fund. Specifically:
1) that It maintain Its specific acquisition nature and that the hotel.moteltax distribution remain
at 10%; 2) that a cap not be placed on the fund due to Its acquisition nature; and 3) borrowing
from the fund be discouraged but, If necessary, that the Commission be allowed to evaluate
borrowing proposals and provide Input regarding the same.
Recommended to the City Council that the storrnwater management facllllles'adjacent to Hickory
Hili Park be designated as parkland and that responsibility for management and maintenance of
the entire area be placed under the jurisdiction of the Parks and Recreation Department.
Endorsed the conceptual plan for Iowa River Trails, recognizing many details need to be worked
out, and resolved to be actively Involved In the design and Implementation of said plan.
Directed stall to obtain cost estimates on the Initial development of the Ned Ashton Gateway.
Recommended to the City Council to accept property donated by John and Allegra Dane to be
used as parkland, and that the park be named 'Kiwanis Park.' .
Received periodic reports from the Neighborhood Open Space Plan Committee.
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Endorsed the City's cooperation In facilitating the proposed Camp Cardinal (Rotary Scout Camp)
proposal. '
Recommended that the City Council make arrangements to accommodate the Chimney Swift
Tower being located In Hickory Hili Park, as proposed by Its supporters.
Endorsed the Village Green South proposal relating to dedication of open space and recommend-
Ing that the Planning and Zoning Commission proceed as proposed In lis AprlllB, 1993 memo,
with exceptions noted previously.
Recommended that the City Council accept the proposed land In the Windsor Ridge Development
for parkland, with reasonable contingencies.
Enthusiastically endorsed the Neighborhood Open Space Plan and recommended the City
Council adopt It Immediately.
PLANS FOil FISCAL YEAR 1994
Continue Interaction with City Council and periodically schedule joint meetings regarding Issues
facing the Commission and Department.
Continue efforts to Improve the Commission's contact with the public.
Continue to support the City Council's adoption of the Neighborhood Open Space Plan.
Continue and enhance activities of the Parks and Recreation Foundation.
Develop plans and recommendations to address soccer and softball facility needs.
Review and validate 1993 planning session goals and obJectives.
Determine and make recommendations regarding the best possible use for Ryerson's Woods.
Create a policy regarding the uses of Hickory Hili Park.
Communicate with and respond to the needs of neighborhood associations.
COMMISSION MEMBERS
Mary A. Weideman, Chairperson
Bill Brandt, Vlce.Chalrperson
John Beasley
Deb Uddell
Matt Pacha
Dee Vanderhoef
John Watson
John Pelton
Tom Benda, School Board Representative
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GENERAL RESPONSIBILITIES
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To make or cause to be made surveys, st~dles, maps, plans or plats of the whole or any portion
of Iowa City and any land outside thereof which, in the opinion of the Commission, bears relation
to the Comprehensive Plan. To recommend to the City Council from time to time, amendments,
supplements, changes and modifications to the Comprehensive Plan, the Zoning Ordinance and
the Subdivision Regulations. Tc make recommendations to the City Council regarding
applications for approval of subdivision plats, planned development housing plans, street
vacations, and annexation proposals. Unlll September 1992, when the Large-Scale Residential
and Non-Residential Development regulations were repealed and replaced with the site plan
review ordinance, the Commission also made recommendations to the City Council concerning
large scale development applications.
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,During the fiscal year, there were 20 regular formal meetings, 21 Informal meetings, three work
sessions and one joint meeting with the City Council and the Historic Preservation Commission.
The following recommendations were made to the City Council by the Commission during the
period of July 1, 1992, to June 30,1993:
Comprehensive Plan:
Amendments - 4
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Rezonlngs: 15 approved, 1 denied
Subdivisions:
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Preliminary Plats. 10 approved
Final Plats. 12 approved
Large Scale Residential Developments (LSRD):
Preliminary Plans. 2 approved
Final Plans . l' approved
Large Scale Non-Residential Developments (LSNRD):
Preliminary Plans. 1 denied
Planned Developments (OPDH):
Preliminary Plans. 1 approved
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1 approved, 2 denied
Annexations:
5 approved
Text Amendments:
Zoning Ordinance. 9 approved
Subdivision Code. none
Other Chapters of the Municipal Code. 1 approved
Recommendations to Johnson County (In accordance with the Fringe Area POlicy Agreement):
Rezoning. 4 approved, 4 denied
Subdivisions.
Preliminary Plats. 2 approved, 1 denied
Final Plats. 2 approved, 1 denied
Conditional Use Permits. 1 approved
Other Recommendations to City Council:
Recommended approval of an la.month extension of the preliminary plat of Hunters Run
Subdivision, Parts a and 9.
. Recommended that, If monies are donated by the developers of Park West Subdivision
for Improvement of Kiwanis Park, the monies be directed to the Mayor's Youth
Employment Program or a like agency In the City to be used as matching grant funds.
Recommended that the City Council set a public hearing at Its November 24, 1992,
meeting for December 22, 1992, on a request by neighboring property owners to rezone
an RM.12 zoned area generally located on Jefferson and Market streets between DOdge
and Clapp streets to RS.12.
. The Commission adopted the following ancillary statement regarding REZ92.0012: The
Commission has recommended that REZ92.0012. the rezoning request for Pepperwood
XII, be denied, because It cannot be served by sanllary sewer In place at this time. The
sanitary sewer connection between the North and South Treatment Plants must be
constructed before further development In this and other large areas of Iowa City, can
occur. The Commission's recommendallon to deny REZ92.0012 was made on the basis
of the sewer situation only. The Commission has not considered the rezoning request on
Its own merits.
The Commission understands that Council will be evaluating sanitary sewer Improvements
during the upcoming Capital Improvements Program discussions. It was determined that
a comment of encouragement should be forwarded to Council to consider committing
funds for the expansion of the sewer system, parUcularly for the north.south sanitary
sewer connection, to accommodate growth within undeveloped areas of Iowa City, as well
as to meet the federally mandated ammonia standards for wastewater treatment. The
35
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To study appropriate zonlngs for crematoriums.
To reevaluate and amend the Johnson Countyllowa City Fringe Area Policy Agreement.
To reestablish the Coralvlllellowa City Annexation Agreement.
To 'draft ordinances establishing mechanisms such as Impact fees and exactions to Implement
the Neighborhood Open Space Plan.
To revise the Subdivision Regulations to Include one.lot subdivision requlremenls; design
standards; and flag lot restrictions.
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To review development ordinances for barriers to the provision o,f affordable housing.
To reconcile the Zoning Ordinance, the Subdivision Regulations, and the City's annexation
procedures with aPplicable legislation.
COMMISSION MEMBERS
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Tom Scott, Chairperson
Kyran Cook, Vice Chairperson
Ann Bovbjerg, Secretary
Ken Cooper
Sally Dierks
Richard Gibson
George Starr
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AREAS COMMISSION
GENERAL RESPONSIBILITIES
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The Iowa City Riverfront and Natural Areas Commission Is charged with protecting, preserving
and restoring Important environmental features of the communlty,lncludlng woodlands, wetlands,
waterways, and, especially, the Iowa River and Its tributaries. Development of the Iowa River
Corridor Trail from the Coralville Reservoir to Napoleon Park Is a primary focus of the
Commission. The Commission consists of eleven members, five from Iowa City, three from
Johnson County, and one each from the City of Coralville, the University of Iowa and the Iowa
City Parks and Recreation Commission.
While the Riverfront and Natural Areas Commission serves as an advisory body to the City
Council, It Is actively Involved In Implementing programs, projects and activities that achieve
Commission goals. Additionally, the Commission continues Its efforts to create an awareness
among all citizens of the Importance of the care and preservation of the Iowa River, Its tributaries
and the rivertbank, as well as the significance of the preservation and restoration of woodlands
and wetiands In the Iowa City area.
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Began work on the Tree Preservation Ordinance.
Continued development of the Iowa River Corridor slide show.
Provided Input to the Neighborhood Open Space Plan Committee and supported adoption of the
plan developed by the Committee.
Organized and Implemented Iowa RIver Month acUvlties for June, 1993, Including aJ the
proclamation of Iowa River Month signed by the Mayor of Iowa City, b) a library exhibit, Including
display of the winning Iowa River Photo contest enlrfes, and c) presentation of a special
recognition award to Laura Hawks, Brenda Nelson and Landmark Surveying and Engineering for
their preparation of a Conceptual Plan for the southem portion of the Iowa River Corridor Trail.
PLANS FOR FISCAL YEAR 1994
Complete the update of the river corridor trail component of the Stanley Plan.
Begin the update of the policy component of the Stanley Plan.
Evaluate amendments to strengthen the Iowa River Corridor Overlay Zone.
Complete work on Iowa River Corridor slide show and determine best methods for presenting the
show to the Iowa City community.
Develop a community awareness program concemlng tree protection.
Devise guidelines for reviewing development proposals which Impact waterways, woodlands and
wetlands and could provide trail connections.
Organize June, 1994, Iowa River Month activities.
Initiate a special recognition award for tree planting/preservation, and organize other promotional
and Informational activities relating to Arbor Day.
, Conllnue to work with FIRST on river trail Issues.
Support the Iowa City Heritage Trees Program.
Monitor Cleanup and restoration activities related to flooding of the Iowa River and Identify
opportunities created by these activities to Implement recommendations of the Stanley Plan.
Monitor and support development of the Neighborhood Open Space Ordinance.
Review development proposals for their ability to provide trail connections.
Preparation of timely press releases of Information Items by the Four Committees, Woodland,
Wetlands, Waterways and Trails and Access.
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Karen Mumford, Vice Chairperson, City of Iowa City Representative
Richard Hoppln, City of Iowa City Representative
Judy Pfohl, City of Iowa City Representative
Jim Pugh, City of Iowa City Representative
Nancy Selberilng, City of Iowa City Representative
Debora Uddell, Parks & Recreation Commission Representative
Barbara Hinkel, Johnson County Representative
Jan Hubal, Johnson County Representative
Donald Po' Otto, Johnson County Representative
Steven Ford, City of Coralville Representative
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GENERAL RESPONSIBILITIES
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a Time summer series.
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. Encouraged staff to develop programs such as the Emma Goldman exhibit,
National Women's History Month and Women of Distinction awards, Iowa City
, Gifted and Talented Adults Series, Fabulous Fridays Art, Music and Travel
Series, the Nile Kinnick celebration, the Senior Issues Political Forum, the ERA
Qull/.ln, the Iowa City Science Center/Senior Center Science projects, the 50-
Year Celebration of Senior Centers which brought new seniors to the Center, '
Increased Senior Center visibility In the community and the country and Involved
hundreds of Senior Center volunteers and particIpants.
d. Active Healthv Aalno
Supported the development of a wide array of programs and activities
encouraging holistic approach to aging Including: nutrition programs, CPR
training, tennis, tap, LIFE, PACE, stretch and tone, golf, nature hikes, water
fitness, Tal Chi, 3 programs with College of Nursing, Leisure Studies, VNA
and Mideastern Iowa Community Mental Health Center which Included
Health Responsibilities, Memory Training, Myths of Christmas, Loneliness
Series, and Weight Training.
e. Outreach
Supported the exploration and expansion of means to reach out to the
community through the media (Weekend Advertiser, Four Rivers Joumal,
Dollie Ray Show, Iowa City Press Citizen 50+ section), the POST, Senior
Center Television promotional videos, From the Mezzanine program,
Mature Focus program, community focus groups and brochures and
handouts.
f. Fund Ralslno
Authorized three events: Iowa City Community Theater/Senior Center
Night, annual quilt raffle and Holiday Bazaar, all of which Involved
community outreach, maximum public exposure and Intergenerational
participation.
Authorized purchase of video equipment, PA system and computer for use
by volunteers and participants to enhance programs and opportunities at
the Center.
g. Marketlno
Supported expanded marketing by way of course books, TV programs,
target mailings, etc.
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1. Continue to support the efforts of staff to fulfill the objectives of the five-year goal plan:
a. Imoroved Darklna
Explore alternatIves, solutions to limited parkJng and Iransporlallon to the
Senior Center.
b. Stafflna
Advocate for full-time receptionist, full. time assistant volunteer specialist
and half-time video specialist. '
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Continue to refurbish and malntaln the building so that It Is a safe,
accessible, Invlllng environment for the elderiy.
d. Future olannlna
Actively contribute to the formation of a vision committee of iowa City
leaders to explore the future of the S~nlor Center.
Actively partlcipate In determining the next five-year goals.
e. Fundralslna
Conllnue to explore resources available to support programs and acllvltles
at the Center.
f. Outreach
Conllnue to actively support the growth and development of SCTV
Including a Senior Center channel, funds to purchase and maintain
equipment and adequate staffing.
Encourage exploration of additional means 01 targeting Information to
specific groups of older people through projects such as the Senior
Ambassadors.
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and University communllles to ensure that all older Johnson County
residents have the opportunity to pursue healthy aging at the level which
best suits their needs and Interests. '
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Encourage staff to continue to use all community resources In order to
provide opportunities for all Johnson County residents to grow, leam and
play. Continue to expand programming .to attract the 55.65 year old
segment of the population.
COMMISSION MEMBERS
Mary Geasland, Chairperson
'Ruflne Anclaux
O.J. 'Bud' Gode, Secretary
Patrick Peters '
'Fred Krause
Tom Muller, Vice Chair
'Gerry Lackender
Mark Thompson
Harold Engen
. Appointed by Johnson County Board of Supervisors
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Copy of letter from Mayor Courtney to Gloria Jacobsen regarding the I
Melrose Avenue Focus Group. 'I
Memorandum from Mayor Courtney to the Human Rights Commission regarding :J.iSg
Americans with Disabilities Act.
Memoranda from the City Manager: I':
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Memorandum from, the City Attorney and City Clerk regarding Codification .:L/~~ I,
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Memorandum from the Housing Administrator regarding voucher award. ~170
Memorandum from the Recreation Division regarding Teen Dance of October 1.~
Memorandum from Neighborhood Services Coordinator regarding programs I "
available for flood relief.
Memorandum from the Parking Superintendent regarding Capitol Street Ramp.~
Memorandum from the Police Chief regarding Union Bar.
Memorandum from the City Clerk regarding Council Work Session of 9-27-93.
Copy of letter from Willis Corroo" regarding sewer backup claims. '"
Copy of letter to the Airport Commission regarding a new airport.
Invitation to the Southeast Iowa MuniCipal League meeting on October 20.
Agendas for the October 5 and October 7 meeting of the Board of supervisors'"79
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city logo.
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October 8. 1993
page 2
Distributed at 10/12/93 Council meeting: I
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Memo from Finance Director re Northwest Trunk Sewer-Walnut Ridge I & II/Galway Subdivisions I
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Information giVen to Council Member Pigott from Lawrence Molnar and
Charles Newsom 'regarding their study. done on~flooding in Iowa City
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CITY OF IOWA CITY
October 1, 1993
Gloria Jacobsen
415 Ridgeview Ave.
Iowa City, IA 52246
Dear Gloria:
In response to your recent request, I apologize for the delay in an official response. As you
will recall. Council Member Horowitz met with you to discuss this issue and the City Council
collectively discussed expanding the focus group. It was our decision that we would stay
with those Interest groups we originally selected. Council feels that we have made our
selection of participants and at this time, intend to proceed accordingly.
Sincerely,
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Darrel G. Courtney
Mayor
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City of Iowa City
MEMORANDUM
Date: October 5, 1993
, To: Iowa City Human Rights Commission
From: Mayor Darrel G. Courtney ~,
Re: Americans with Disabilities Act
Mr. Larry Quigley, representing Advocates for an Accessible Environment, addressed the City
Council at our meeting on September 28, expressing his concerns about local businesses who
do not comply with the Americans with Disabilities Act and who seem to be making little
effort to make their facilities accessible. Mr. Quigley was generally awere that the U.S.
Department of Justice is primarily responsible for 9nforcement of Title III of the ADA which
deals with non.discrimination in public accommodations and commercial facilities.
Nonetheless, he was asking what the City might be able to do to facilitate further compliance.
Council suggested that the Human Rights Commission might wish to be Involved in promoting
voluntary compliance by the business community. I am sure Mr. Quigley would be happy to
come to a Commission meeting and address his concerns, and that staff can assist the
Commission in any efforts you may wish to put forth In this regard.
We appreciate your attention to this matter and your continuing service in the interest of equal
rights for all citizens.
cc: City Councilv'
City Manager
City Attorney
Human Rights Coordinator
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City of Iowa City
MEMORANDUM
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DATE: October 4. 1993 i
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TO: City Council I
FROM: City Manager
RE: league of Iowa Municipalities
The attached was approved by the League 'at ~he recent annual
meeting.
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Attachment A
Local Government Resource Council
In recognition of the growing complexity of environmental programs under the
jurisdiction of municipal governments which are operated according to rules
promulgated by the Environmental Protection Commission, a Local Government
Environmental Resource Council is established.
1. The goals of the Local Government Environmental Resource Council are the
following: '
a. To augment the limited resources of the Department of Natural Resources
(DNR) by providing technical expertise from the affected community.
b. To increase the acceptability and improve the substance of rules, making it less
likely that the affected parties will resist enforcement or challenge such rules in court
, c. To develop a collaborative process for meeting the challenge of maintaining
environmental quality in the areas of water quality, water supply, and solid waste.
d. To implement the commission's mandate under section 455B.105(1) of the
Code of Iowa.
2. The council shall offer technical assistance and advice to the department and
the environmental protection commission in establishing and implementing programs
regarding water quality, water supply, and solid waste. The Local Government
Environmental Resource Council shall consult with the Department of Natural
. Resources in establishing rules to implement th~ provisions of this chapter relating to
water quality, water supply, and solid waste.
3. The council shall consist of:
a. One member from each of the following organizations appointed by
their governing bodies:
1. American Public Works Association. Iowa Chapter.
2. American Water Works Association. Iowa Section.
3. Iowa Association of Municipal Utilities.
4. Iowa Rural Water Association.
5. Iowa Society of Solid Waste Operators.
6. Iowa State Association of Counties.
7. Iowa Water Pollution Control Association.
8. League of Iowa Municipalities.
9. Other Affected Associations
b. Six local elected officials representing city and county governments
jointly appointed by the presidents of the League of Iowa Municipalities and the Iowa
State Association of Counties (ISAC) who are willing and qualified to represent
interests that will be significantly affected by proposed rules or legislation, including the
interests of environmental organizations.
, 4. Members of the Local Government Environmental Resource Council shall
serve without compensation. The terms shall be for four years and shall be staggered as
determined by the League Executive Board and ISAC Board of Directors. Members of
'.he Local Government Environmental Resource Council shall elect from among
themselves a chair, who shall be responsible for coavening additional meetings of the
council as necessary.
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Resolution #5
Resolution on Creallon or a Local Government
Environmental Resource Council
WHEREAS, the Department of Natural Resources (DNR) has made a determination
that funding of environmental protection programs is at a critical stage due to
decreasing state and federal financial resources; and
WHEREAS, the DNR has proposed in the 1992 and 1993 General Assemblies the
estab1ishment of an Environmental Protection Fund for the deposit of. user fees related
to air quality, water supply, water quality, and solid waste programs, and it is proposed
that these fees fund the administrative costs of the Environmental Protection Division
for program implementation in order to retain state primacy; and
WHEREAS, th~ DNR has proposed that local governments finance the Environmental
Protection Fund through the imposition of new permit and user fees for local
government facilities; and
WHEREAS, municipal officials recognize that there may be limited advantages to
retaining state primacy; and
WHEREAS, the role of local government has changed dramatically in the area of
environmental protection implementation; and
WHEREAS, local officials have made substantial capital investments in infrastructure
and related facilities designed to deliver the highest quality water, waste water, and solid
, waste services to municipal residents as well as industrial and commercial enterprises
located in and around cities; and
WHEREAS, municipal governments have assumed the responsibility for technical
expertise because of critical funding shortages in DNR and in recognition of this
expertise, the League and its associate members have called for the creation of a Local
Government Environmental Resource Council to augment the limited resources of
DNa, develop a collaborative process between the DNa, EP A, and Iowa local
governments and to increase the acceptability and improve the substance of
administrative roles,
NOW, TIlEREFORE, BE IT RESOLVED by the membership of the League of Iowa
Municipalities here assembled on this 17th day of September, nineteen hundred and
ninety-three, that the League establish a Local Government Environmental Resource
Council pursuant to the language provided in Attachment A.
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City of Iowa City
MEMORANDUM
DATE: October 4, 1993
TO: City Council
FROM: City Manager
RE: Services for Flood Victims
We have made an effort at wide distribution of this flyer.
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SERVICES AVAILABLE TO FLOOD VICTIMS
There are a number of services that are available to you because of
the flood damage you may have experienced:
First National Bank of Iowa city is collecting names of
volunteers who are interested in helping frood victims. If you
are in need of any help, please contact First National Bank
at 356-9123. They will be able to coordinate a volunteer to
assist you.
!The Salvation Army, 510 Highland Avenue has all types of
cleaning supplies (bleach, Lysol, rug shampoo, toilet bowl
cleaner, bathroom cleaner, gloves, boots, brooms and buckets)
that are free to anyone who has to do cleanup because of the
flood. If you or any volunteers need these supplies, they can
be piCked up on weekdays between 6:30 a.m. and S:30 p.m. and
on weekends between 8:00 a.m. and 5:00 p.m. You are also
eligible for this assistance if you have had a sewer backup.
Red Cross also has cleaning kits available at their office at
328 S. Clinton, #6 between the hours of 8:30 a.m.- 4:30 p.m.
cn weekdays.
PLEASE TAKE THE TIME TO PICK UP THESE SUPPLIES SO THAT YOU AND
YOUR VOLUNTEERS WILL BE READY TO START WORK!
The Red Cross, Community Mental Health and other area agencies
have sponsoring a Flood Aftermath support Group. The group
provides victims with an opportunity to share their concerns,
exchange information and work together towards stress
'reduction and the resolution of problems caused by the flood.
The group meets every Wednesday from 6:30 p.m. to 8:00 p.m. in
the Iowa City Recreation Building, 220 S. Gilbert street.
Flood related information is available at a table in the front
lobby of the Civic Center, 410 E. WaShington. There is a
variety of written information about assistance programs
available for flood victims, utility (gas, electric and water)
concerns, methods of Cleaning up and repairing your home and
health related information. The lobby of the Civic Center is
open 24 hours a day.
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..'_I,4"*.;,J;""....l...'l~.' 'f..,lt' ,.j (" ..' .(.~.I', , .. \ " \. I .' .' .. '''','''i~'') "1 t
.Iy'., ;".."i.qt:'i(/t,t...r-'I..').,"':"I'."I'.I'':'.,.''..H,;,....''... r '. .,':~ I'"~ ":'.', ,)1'1;i,~t1.lS
_'j '~/I.:i~~i~~~~-;',~,-<:,~'.' :':'" .:,:.' ; I "I,~, ...', ,~" \ '::. ~ ,'. :'. .', . , :', > ':~~~l,.~''i'' '.~
, ,.,<'::),~,::};'\~Bu4bags that have been exposed to flood waters can be ::','f,'''~r~
":";",~:S!i~;Wcontaminated with bacteria from the water. It is important :::':1!c-r.J
:" ':.,'.~lwc;i:.'.. ~at this sand not be reused by the pUblic in any way. The,,; :;;)oJ\J~)
"".;,< ;;,,;t,';., city will remove all sandbags if they are moved to the street ";;:~~.\
, ': :'~".f~'(l,ior public right-of-way. Please contact the street Department, <";~w,;
::; :;'=;::;;};'~h;(,:'~~ }?~~5l~~ ,~?,~~~,~d~~~ ,.th~, pickup. , :' .; ".., ,::;.~:;i~'Wti
~.'''\...:''.''IJ:j,''-~.~f'I.''.,ll...~....."J:}l",,'.,,~...,'.'...!.,.r"r"'lt,.~.~, ,'\ '.', "",. ".." :"\"~'tJ:tI1t~(1'1
,~~(~:~%4~;-~~~~ciil' 'assiswice:,'is',"livdlable for the repair af 'floOd" ;'.::)'?i~~
, '~~~~4~i':~1'i.damaged ho~e~~, ;.',:~e ~Community, Development Divis~on of 'the <',',':~~t~.
)ff:~~t&;~JM::!,)epartment of Iowa city Planning and'Collll\lunity Dev~lopment is "~:~l~,m~~
,.:W~'14t.-,~~:W~Ut::ab1ishing'. il:Flood Emergency program available to low and':' '~~f~'1i'j
,'::i.:\~~~(~t:~~i~:in~ate' income 'persons~ If you want additional information ':5:~)?~l~.
,::::{{'~iith~~~~:;ahO~t thi~ p;~~~""pl:,~~~e. ~~?~~~j, ~he.: ~~~~ing ,R~ab, sta~f ,,~t,: ",',~1',.~~
. ;;:..;;}"'Ij',/}~1S1'356~5250.~...,_I.......~.~t;':.~~"..[i!~'<:"I.'~~l.~Jt~~j'J~~'I.~I~,. ",r.:;~.\~~'lf"\-:" )';1> I "'.~....... ".'-.1'. . ,,, . ~'I..:~".~..\.\t.t~~t\
.I,..,,~ J.lj~:I:"'( ".: ",""~."",-.d'$~.,....JtJ...t.""'''. .~I'" i ,,~h'l ,.' . .' "",', "",.,,,'1: 1,~1f."
,:.(~~:;~~*~it,~~%i~~;:f~.t~~~~~~?,:~~~V;~~~~1!~i~:~~~;;1~1;:,~~:r;;':~.~~:I.ir.~< ~,.t '~~::",' ,I.; .\.:s ',: -', ~. ,~ . , .,' :~, '.; ! \:~\\g, t6
'3'?i,*'';:*,~~o;..%~~~' arifsev~al ,forms' of ,assistance, that 'may b!3 available' to ' ,';,' .::;~~j
":';";~p~f.~~~YOU\',through>.'the .',re4eral 'Emergency Management Agency. ; ':;~1~;
, "" :._;;;;~.~i<!;~Additiona1 information is' attached. Please contact FEMA at '.-,;l~';'~,
;:;:~,~t~J~~~}!.th~,'.~,~~.k;~~,~Er.,~!.'~~?~..;(~:~~~,~,4~~.~758~), for an application. ,;;,\~:i4~:'
: ,:t;~;t~:rr~~~r;01~lb!;:Wi;~t~i~~~:~~~~~'iri~ "'Y~~""Hom~i; i~' avaiIabl~" f~~ ';" ~~rll~i;
, ':::i,:;~~",~{~~w:,Y.i.ewinC:J' Qn, t1i~' Go~ernmen~ Information. Channel 4. ,Please check ,,' :i~~i ';
<:1,~~~R~~:(O~:1~ca1 t~le~i~fon:,i.nsert in the Saturday Press Citizen for :,;',~,"
, >(f;)1b:1tj;'~~iW;:ames:,of;~owil\g."" ~e,;v.ideo :is the, filming of a ,FEMA Hazard ',.,'~::iJ?~~~\;
,,:("!i'i:i.r.~#tf;?f.~MJ;t,i~a~.ion':,Te,am,;workshop he~d,"in Iowa Citr on september 21, ',';';~i.'Ji~f,~
'~,i!/td%*~~,J~tf(~~.3'~'!\The}...~tliOdS:,:?! ":,floodproofing that' were discussed '/.\f~~~~
,J.'+~l~ . ,..)t~~i~c:lUded;:,relocation,-:, e1ev~~ion, :" flo,o.dwalls .. and berms, dry ,,;' i,;l:J ~:
-::J!.:x.r:.:t "I~~ "fl~~~~oot.~~!J~, we~Jl~Q,d!lr~pf~~ll.a~o.ng;w~t~'.~~ !ld~an,~!,~es and~''L:~'!, ' :j
. Y'}'~J li~~~' clt:':""dvantage ~o.: 'each;''';~~:-,~t\:,''i',!)41;d,lt''':'(.~.l'{!l'~~.\:\t'I\~'t.-1 ji.~':.,:rl:~:;":\(: ~ ~ ~'l':'~;', I~ ~~,i'l;},..~r;).~ "'.
,~, ,.~.~~tJI A.D:CI ' ....- ....p'.r""..n..'k(~~...,..".d.f~':'(.f" ~~I"I;.,~(~..,~J.""""'" ""~\'1;"-C ~ >,
, ';'"a<r"" ;,'t\."::1.',.;,~.iliil~J;..,...)d.H'e:j~'l..t'f.:.":ij,.,..,,:.'!"~n;l:ln."::"!.'ol'\.\\"~'v\l,' :',j'l,,;lir.';\71~ ,,'.,~::" i"""l ",.,r,.. ; ~1.1./.""" "
7 ,:,:~;,:"l. ~\::v~~~t?,( oil' 'Ifo..;!~ ~"',? !:~.J r1~, ~~I;'?''I''t'~..r;l'.t~~}: I' ,:~.\t' ''''',',1..\ ...'\ ",'. ,'" ~"<';' . .\ "'1.~' .' . I 1'.. - " ,t - . ,I~~~~lf,'"tf" ~ll:
,.,l(;r~~~~::(,There ,are ,some.'considerat1ons that' property owners must be '..:' ,",l"f:,~:.i
Wife,ft~~d~'awar,e':'Of'.iif~there,.'is'.',~'sullstantial 4amage" to their homes. ',' \:~;rJ.~~:
,,'~/':~jg~\:<!i,~~~~tan.tial'damag:e_ia'defined.as.repair costs that exceeds sot . "'~;:e~t
~ r!>~~~~)?~~"th.e,;fa~r:~m~k~t'value'Of;!:the' structure before the damage :,,<j;~~);C
,.;;!L~.~~~~,~r~~d~S'I~~,thei~l~,inq has, been sUbstantiaUy damaged, it,,;~'~~~~~
',;eb~~1;l\'$~fi~,:~q\ilied, by,~,the: FlOodplain Management Ordinance that the.' ;:~~., · k"
, : )ind{;,~~~~,~cture be', elevated or floodoroofed if located in the 100-, ';'i'~"~r
,.:~~~."~;ft't~~liy~"floodPlain,~ ~ Residents .are;reminde4 that any repairs ma4e, .,;)!.r;;;h:
"i!.,i.,st.;.t~~~~;I!t:~~:.Uuctur~'lIUst J:ece,ive a"10c4 Plain Development permit for,:.>:?:;0 ~
';\}~~,:}~~'$:~wort"';'rhere' is. nC!,fee' for' the permit. "The permits can b~ ',:':'::I~~ ','
..}!,1:~7"i!.~WJt,~:'\'receiv~d ,at ,~e,ci~y'C?f"Iowa City Building ,Inspection ,~ffice".; .,:~r* \{
",;.:~;\'NWj> '.410,.l~.. Washlilg:t:on,:. Lower Level.' "\ " ;, .. '.'. ". ;:,', ",' \,:' ",: '..d;J\'.!t<.\ if;
~\t(\i;~;l~ ~~f~~~~':Pf~~!t,tm~~~t,;)~~!';,~r-(~:;i+.0';V.~;,'& .':;:: .;,:. ;,'~: ,YI:' i~ '. t"\'.;: ,.', .:'J,,.::\ '.;,' :(,:;;,,":'I<:;,(.}~r~~ ,i~~
"';};:"~~1lt~~!'r~!.~~ P,A~e' a,ny: !l'1e~t1,ons. ;or, need a~dit~onal i.nformation, please :, '1.;'~1ft
.::}~~:.w.\r~f~~ \ ,free, ~',t~ ::contllCt, 'Harc~a',t. ~~ingaman, " ;, Noighborhood , serv~ces" .:~({~~i~
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DON'T MISS
THE DEADLINE
APPLY FOR
DISASTER AID!
Time may be running out to apply for help from the government flood relief programs...
· Damage to housing & possessions 'I
, Flood-related expenses not covered by Insurance
, Loss of employment (Including self.employed persons, migrants & farmers)
· Other programs and services
You do not need to have "lost everything" to be eligible for some assistance. You DO need to
act quickly because certain programs are only available for a short time. '
HELP FOR IOWANS AFFECTED BY THE FLOOD
If you suffered any type of loss during the flooding, you may be able to get some help form the
following programs. It Is VERY Important for you to act quickly. Some of these programs are
only available for a short time. You may be eligIble' even If you think you are not.
Housing Assistance
There are several types of housing assistance you can get If you need help because of the
floods. If the floOding actually damaged your home, you can get a grant of up to $5,000 to fix
your home. If the flooding forced you to move out of your home, you can get help for temporary
housing. This may be In the form of money to pay rent or a mobile home for you to live In. If
you lost your job due to the flood and can't pay your rent or ma,rtgage, you can get help to
mak,e these payments. :!
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You must apply for the home repair and temporary housing assistance by November 15,
1993. You may apply for the mortgage or rent assistance by January 9,1994. The rent
and mortgage assistance can continue for up to 18 months. To apply, call FEMA toll-free
at 1-800-462-9029. TOO 1-800.462.7585.
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In~iv!~lIal and, Fa.mHy Grant~ ' ':" '-. ,:,'i'.~- ":::',' ..,:-~: ~>; i:';";.\ J7{~t~t, ~
,~":.~~.~':~~:\:~.;~.~':\:'f('~<;/.:,.;,~~~,:':: ::\ r~~'~::'::'k~.;~'::':,/',~,::,:; ,:?f,:~.-'>~',:.:: ,":.: ,<~: ,;.; ..' .'. ", ::;' ::.'."~ '~':: .::~... '.':':.;' :;' \";"'-- /", ~~1::,:..~.~':.:..::~';1~.1.Tm)
, Spedal grants can help people with ffood~related needs or expenses not covered by Insuranc&~~":
or other programs. You may get up to $11,900. People may use the grants to repair or replace:-
. pe,rsonal possesslons~' The money can be used for motor vehicles, fumlture, clothing, home:~ .
fu~lshlngs, a~dtools ~nd equIpment used for your job. You may also use the grants to pay:/,:
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:;'Yciu'must apply by November 15.:1993., To apply, call FEMA toll.free at HQ0.462-9029;:' ;:<;
';"TDD'1:-8004627585: -).'-, "'...,J,/j;,'y',,,,'.\;,,'.... -:', '.c ',,_c:.. '.'. ,."",,..,.:' .,..,,'..' ,',' ',.., ,'_"v:t \:'>J
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,', ~~a,~~':,~~~!~e~l~ :~gmi~i~~r~~~()n '(S,BA) Lo.ans'.:. ,;'.', :':::':>\;~J;~~~~i
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L~w."iterest loans'from the:SBAare"avaiiable' to 'ho'meowners and renters." These loans can:?:'
'. help;rep81r~(replaca f1ood.cJamagedreal or, personal property.' (fthe flood damaged ,or;r~
'~estrOyed,'Y.ourbtisine~you: may ~"englble.;.. SB~ loa,ns ~an help, repair or 'replaca,Yciur.;:;'
~:.: buikfingt.~~pme.nt, -:.andlor' friv~ntory;'~~t:~\::~~~~~t'A;.I.\~';;~~,:~~,ii;~&~!~~:;l: 1\~'~.1 ~0~\:,~~\t~{~~Y~i~~~i,:,.:..~ '~j':':" >\~if~~i~;}~~~1
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.:; O\Ii,erplog!8ffiS: 8ndseM~ niay ~ :aWllable to 'you, deperidlngon' how theflo04a~ect~'~ :
',you:;'Remember, you do natJiaw to have "lost 'everything" to be eligible for help. ',;:i:'~~fJt:
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City of Iowa City
MEMORANDUM
DATE: Dctober 4. 1993
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TD: City Council I
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FRDM: C,i ty Manager 1.
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RE: Animal Control Supervisor
Lisa Goodman, formerly a shelter manager for the City of Los Angeles,
has been appointed by the Police Chief as our 'new animal control
supervisor.
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City of Iowa City
MEMORANDUM
DATE: October 6, 1993
TO: City Council
FROM: City Mana~er
RE: Pending Development Issues
A request submitted by Lesle Greb to amend a special exception
approved on June 9, 1993, permitting a residential use on a non-
conforming lot of record for property located in the RS-5 zone at
1334 East Davenport Street.
An application submitted by Kennith and Holly Culp for a special
exception to permit a yard modification for property located in
the RS-5 zone at 170 Ironwood Circle.
An application submitted by Michael and Vicki Lensing for a special
exception for property located at 617 Kirkwood Avenue to permit
expansion of a funeral home, subject to a rezoning of the property
located at 617 Kirkwood Avenue to CO-I.
An application submitted by Michial O. Harley for a special
exception to permit a side yard reduction for property located
in the RS-8 zone at 1126 Sheridan Avenue.
An application submitted by New Pioneer Co-op for a special exception
to permit parking on a separate lot for property located in the
C8-2 zone at 20 South Van 8uren Street.
A request submitted by Living Word Christian Fellowship to amend
the Zoning Ordinance to permit a religious institution to meet
its parking requirement using on-street parking spaces.
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CITY OF IOWA CITY
October 5, 1993
Bill Schwartz
1414 Plum St.
Iowa City, IA 52240
Dear Bill:
In response to your telephone Inquiry the other day, I discussed the issue of the alleged pump
outage at our treatment plant. The employee on duty did, in fact; make a statement to the
many, many calls coming In to the effect that the "pumps were out" or "all of the pumps
were out." He was specifically referring to the fact that crews were being called in and
pumps being distributed throughout town. There is no evidence that any pump at the plant
failed. The system worked as designed and the volumes of water moving through the plant
did so In a fashion that originally wes designed into the plant. Bypass directly to the river
occurred, as expected.
Sincerely,
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cc: City Council
Kevin O'Malley
bi"chwlfU
.10 EAST WASIIINOTON STRUT' IOWA CITV, IOWA $1240.1126' (l19) 356.5000' FAX j)ltl "6oJ009
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City of Iowa City
MEMORANDUM
Date: October 7, 1993
To:
City Council
Assistant City Manager
Shared Use of Fueling Facilities
From:
. Re:
The town of University Heights recently purchased two police vehicles and requested that they
contract with Iowa City for the use of our fueling facility. We recently executed that agreement.
You maybe aware that we have similar agreements with several other governmental entities.
About 25% of the fuel we pump Is now used by others, Including University Heights, the City
Assessor, Johnson County Ambulance Service, Johnson County Sheriff's Department, several
other miscellaneous Johnson County users, SEATS, and the Iowa City Community School
District. We sell fuel at our cost and charge a nominal fee to cover our administrative costs as
well as the cost of computer keycards for each vehicle.
This Is one example of how we are cooperating with other governmental bodies by providing a
service while eliminating both the additional costs and negative environmental considerations
associated with the construction of multiple fueling facllllles In the area.
cc: City Manager
Equipment Superintendent
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MIC~OO"A'HICS DIVISION
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CORPORATION
fAROET SERIES lIT-a
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City of Iowa City
MEMORANDUM
,
Date: October 7, 1993 I
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To: City Council I
From: Assistant City Manager
. Re: Shared Use of Fueling Facilities
The town of University Heights recently purchased two police vehicles and requested that they
contract with Iowa City for the use of our fueling facility. We recently executed that agreement.
You may. be aware that we have similar agreements with several other governmental enlllles.
About 25% of the fuel we pump Is now used by others, Including University Heights, the City
Assessor, Johnson County Ambulance Service, Johnson County Sheriff's Department, several
other miscellaneous Johnson County users, SEATS, and the Iowa City Community School
District We sell fuel at our cost and charge a nominal fee to cover our administrative costs as
well as the cost of computer keycards for each vehicle.
This Is one example of how we are cooperating with other governmental bodies by providing a
service while eliminating both the additional costs and negative environmental considerations
associated with the construction of multiple fueling facilities In the area.
cc: City Manager
Equipment Superintendent
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City of Iowa City
MEMORANDUM
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Date: October 7, 1993 i
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To: City Council I
Cffi<fJ i
From: Assistant City Manager I
Re: 9able Rate Regulation I
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Two documents of Interest have recently been filed with the Federal Communications Commission I
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(FCC). The first Is the City's request for certlflcallon as a franchising authority to regulate basic
.
cable rates. Unless the FCC rules otherwise, the City becomes a regulating authority 30 days !
after the filing of this request, or as of October 16, 1993. However, we ,cannot engage In actual I ,II
I regulation until we have adopted the appropriate regulallons consistent with the FCC regulations. -I
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We have 120 days from the day of certification to do so. It appears that we meet all tile 'I'
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qualifications for this certlflcallon. However, TCI could challenge our request If they so choose. 1- \
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The matter would then be resolved by the FCC. II f
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The second document flied Is a rate 'complaint' form. The titie Is a bit misleading In that It does Ii .
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not really constitute a complaint at this time but, rather, requests that the FCC exercise Its !
authority to oversee and regulate local rates over and above. the basic tier. The FCC will apply I
Its formulas In determining the appropriateness of these rates, which Includ.e all programming and . I
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associated equipment except the pay channels and pay.per-vlew options. In our case, this Is \ /" '..,.~.,',
primarily the expanded basic service tier. Each franchising authority Is required to submit the
'complaint' f~rm If they wish the FCC to exercise this regulatory authority.
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Both documents have been flied with assistance and advice from our,refranchlslng consullant,
Rice, WIlliams Associates. They represent the maximum effort the City can put forth In attempting .,."
to have local rates regulated under the provisions of the 1992 Cable Television Consumer
Protection and Compelltlon Act. :1
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City of Iowa City
MEMORANDUM
Date: October 8, 1993
To:
Honorable Mayor Darrel G. Courtney and Members of the City Council
Linda Newman Gentry, City Attorney ~:...L-
Recent Iowa Supreme Court Decision on Alleged "Misuse" of Groundwater
Protection Funds
From:
Re:
You may recall some time ago that various cities and solid waste agencies requested the City
of Iowa City to participate in an action against the Governor and the Director of the
Department of Revenue and Finance for the State of Iowa challenging the State's use of
monies presumably placed In a "groundwater protection fund," and subsequently transferred
to the State's General Fund.'
As you can see from the attached copy of an August 1993 Iowa Supreme Court decision, the
Governor's transfer of the groundwater protection monies to the State's General Fund was
found proper and constitutional, see attached.
A copy of this case was taken from our new computer software reporting service, purchased
from the Iowa State Bar Association, so the format is somewhat confusing. Thus, I have
noted the footnotes for you, for clarification.
The Iowa Supreme Court did not spend much time In explaining their reasoning, and Frankly
I am somewhat at a loss to understand the case. Nonetheless, the various solid waste
agencies lost their challenge, and I thought you might be interested in the result.
cc: City Manager
City Clerk
Assistant City Manager
Floyde Pelkey, Solid Waste Superintendent
Chuck Schmadeke, Public Works Director, FYI
Attachment
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IN THE SUPREME COURT OF IOWA
No. 232/92-1289
Flied August 25, 1993
DES MOINES METROPOLITAN
AREA SOLID WASTE AGENCY,
SOUTH CENTRAL IOWA LANDFILL AGENCY,
BENTON COUNTY SOLID WASTE DISPOSAL COMMISSION,
SOLID WASTE MANAGEMENT COMMISSION OF MARSHALL COUNTY,
MUSCATINE SOLID WASTE MANAGEMENT AGENCY,
OTTUMWA.WAPELLO COUNTY SOLID WASTE COMMISSION,
BUTLER COUNTY SOLID WASTE COMMISSION,
CERRO GORDO AREA SOLID WASTE AGENCY,
NORTHWEST IOWA AREA SOLID WASTE AGENCY,
JACKSON COUNTY SANITARY DISPOSAL AGENCY,
CLINTON COUNTY AREA SOLID WASTE AGENCY,
KOSSUTH COUNTY LANDFILL,
LEE COUNTY SOLID WASTE MANAGEMENT COMMISSION,
CARROLL COUNTY SOLID WASTE MANAGEMENT COMMISSION,
DUBUQUE METROPOLITAN SOLID WASTE AGENCY,
MUSCATINE COUNTY SOLID WASTE MANAGEMENT AGENCY,
BOONE COUNTY, AND SCOTT AREA SOLID WASTE MANAGEMENT AGENCY,
Appellants,
vs.
TERRY E. BRANSTAD, Governor of the State of Iowa,
GRETCHEN TEGELER, Interim Director of the Department of
Management,
GERALD D. BAIR, Director of the Department of Revenue and
Finance,
Appellees.
Appeal from the Iowa District Court for Polk County,
Harry Perkins, Senior Judge.
Waste agencies and commissions appeal from a dismissal
of declaratory judgment action. AFFIRMED.
James E. Brick and Mark R. SChullng of Brick, Gentry,
Bowers, Swartz, Stoltze, Schullng & Levis, PoCo,
Des Moines, for appellants.
Bonnie J. Campbell, Attorney General, Elizabeth M.
Osenbaugh, Deputy Attorney General, and Julie F. Pottorff,
Special Assistant Attorney General, for appellees.
Considered by McGlverln, C.J., and SChullz, Lavorato,
Neuman, and Andreasen, JJ.
SCHULTZ, J.
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Plaintiffs, solid waste agencies and commissions ~I
created pursuant to Iowa Code chapter 28Effi All references
are to the 1991 Iowa Co~ commenced adec aratory Judgment
action against defendants, Governor
Terry E. Branstad, Gretchen Tegeler, Interim Director of
the Department of Management, and Gerald O. Ball, Director
of the Department of Revenue and Finance. Plaintiffs
alleged that legislation allowing the transfer of money
from a groundwater fund to the State's general fund was
Illegal. The district court sustained defendants' motion
for summary judgment, finding that plaintiffs lacked
standing and that the legislature had the power and
authority to transfer the funds. We affirm.
In May 1991, Governor Branstad approved Senate File
532. Section 904 of Senate File 532 provided In pertinent
part:
Notwithstanding any provision of section 455E.ll ,
,
,
or other provision of law, the unobligated and i
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unencumbered monies on June 30, 1991, In the "
,groundwater protection fund, created In section Iii I
455E.l1, or any of the accounts, except the 011
Overcharge Account, in the groundwater protection I .
fund, shall be transferred to the general fund of II !,
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the State. I
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On June 30, 1991, monies from the groundwater protection , Ii :~
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fund were transferred to the State's general fund.
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Plaintiffs assert that defendants had no authority to ~ ;!. -: '
transfer the monies In the groundwater protection fund to L
the general fund. Defendants argue that plaintiffs, 'r
political subdivisions, do not have standing to Challenge ',- J-e
the transfer of funds. We need not and do not address the ,.J
Issue of standing.
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The controversy between the parties arises from Iowa ;. >1':
Code section 455E.l1 (1). Section 455E.ll (1) provides In
pertinent part:
i A groundwater protection fund Is created In the
, stete treasury. Moneys received from sources
,
designated for purposes related to groundwater
monitoring end groundwater quality standards
shall be deposited In the fund. Notwithstanding
section 8.33, any unexpended balances In the
groundwater protection fund and In any accounts
within the groundwater protection fund et the end
of each fiscal year shall be retained In the fund
and the respective accounts within the fund.
Plaintiffs argue that the groundwater protection fund ~ofr.l,) :u
Is a special fUnd~2) 2A special fund Is defined in Iowa
Code section 8.2(9 as
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"any and all moneys appropriated by the legislature, or
moneys collected by or for the state, or an agency thereof,
pursuant to which no general fund appropriation Is made by
the state)
and that the legislature had no authority to transfer funds from
It to the general fund. They argue the language of section 455E.ll
restricts theuse of the groundwater protection fund to environmental
uses.
, Defendants respond by urgIng that the legIslature had
authority to transfer the funds because the language of
section 455E.11 does not specifically prohibit transfer.
They also argue the transfer was within the legislature's
authority because It did not violate a constitutional provision,
a trust or contractual relationship.
The Michigan supreme court considered the Identical
Issue of whether the legislature can transfer special
funds. Michigan Sheriff's Ass'n v. Michigan Dep't of
Treasury, 255 N.W.2d 666 (Mich. 1977). In Michigan
Sherlff's Ass'n, the court held that the legislature's
transfer of funds from the marlne.water safety fund to the
state waterways fund was valid. The court cited 61 A C.J.S.
States section 226 (1977):
DlsposlUon of special funds. Where a
special fund Is created or set aside by statute
for a particular purpose or use, It must be
administered and expended In accordance with the
statute, and may be applied only to the purpose
for which It was created or set aside, and not
diverted to any other purpose, or transferred
from 'such authorized fund to any other fund.
Various uses of a special fund have been held
proper or Improper.
The legislature has power, however, to
transfer to another fund or appropriate to
another purpose any surplus which may remain In a
special fund after the accomplishment of the
purpose for which It was established, and, In
general, wheth'er or not the purpose for which a
special fund was created has been accomplished,
such fund may be diverted by statute to another
and different purpose as long as It remains
subject to legislative control; but the
legislature cannot authorize the diversion of a
special fund where such diversion would conflict
with a provision of the conslllutlon cClntrolllng
such fund, or would Impair the obligation of a
contract to consUlule a breach of trust. . . .
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The court concluded that the first paragraph quoted above
refers to executlve.admlnlstrative actions whereas the
second paragraph pertains to legislative action, The court
stated:
A fund becomes "special" and Immune from
diversion by a subsequentleglslallve transfer
only when the diversion would conflict with e
conslltutlonal provision or Impair a contractual
relationship. , . .
Id. at 672. We agree with the reasoning of the Michigan
court.
We conclude that the legislature's transfer of the
groundwater protection funds to the general fund was not In
conflict with any constllutlonal provision and did not
violate any contractual relationship. Consequently, we
hold that the legislature had the authority to transfer
these funds to the general fund, We affirm the district
court's ruling.
AFFIRMED,
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City of Iowa City
MEMORANDUM
Date: October 8, 1993
To: Honorable Mayor Darrel G. Courtney and Members of the City Council
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From: Linda Newman Gentry, City Attorney
Re: Status Update on Questions Concerning ADA Compliance, Housing &
Inspection Services' Role and City's Enforcement Powers
Ron Boose, Senior Building Official, has prepared a preliminary memo answering some of your
questions. However, In reviewing the memo and in further discussion with Anne Burnside,
First Assistant City Attorney, the answers to your various questions are more complicated
than appeared "at first blush."
Thus, rather than present you with an "incomplete picture," I would rather present a better
explanation and clarification of the inquiries, to be presented to you next week. The questions
ere simply too importent to "rush an incomplete enswer to you."
cc: Ron Boose, Senior Building Inspector
Doug Boothroy, Director, H&IS
Steve Atkins, City Manager, FYI
Merien Karr, City Clerk
Dele Helling, Assistant City Manager
First Assistant City Attorney Anne Burnside
ctdltllmtmollld..1ng
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City of Iowa City
MEM'ORANDUM
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DATE: October 4, 1993
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TO:
.AIl Departments
Linda Newman Gentry, City At~?rney
Marian K. Karr, City Clerk ~
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FROM:
, RE: Codification Project
Attached you will find Titles 1 through 12, 14 and 15, Chapters 1 and 2, with all changes
incorporated therein for preview by various departments prior to City Council review.
. :
The intent of this preview is not to re-write the above mentioned Titles. Rather it is intended
to be a preview for all departments. Review Titles relating to your departments carefully. If
there is a problem, please notify us as soon as possible.
We anticipate the attachment will be sent to Council in their packet of November 5th. A public
hearing and possible tirst consideration will be scheduled for November 23, 1993.
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If we do not hear from any of you by October 18, 1993, we will assume there are no questions
and notify Sterling to proceed on the schedule outlined above.
Please remember that the effective date of the new Code will be March 1, 1994.
cc: City Council
City Manager
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City of Iowa City
MEMORANDUM
Date:
October 7.1993
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To:
City Council and City Manager
Don Yucuis, Finance Director '.D(j"
Report on Disaster Recovery Costs Pertaining to the Resolution Adopted at the
September 28. 1993. City Council Meeting
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From:
Re:
As part of the resolution approved by the City Council at the September 28, 1993. City
Council meeting with respect to Intent to Finance Disaster Costs, a report was to be
presented at the next Council meeting to be a part of that resolution. That reconciliation of
disaster recovery costs is not completed and will be formally presented to you when
completed. Please call me at 356-5052 if you have any questions. Thank you. '
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IOWA CITY HOUSING AUTHORITY
ME,MORANDUM
DATE:
October 6, 1993
TO:
Doug Boothroy \'\
Ron Henderson ~ -If'' I
Voucher Award Received.
FROM:
RE:
The Iowa city Housing Authority has 'received from HUD an award of 25
Vouchers for 5127,390 annually was received. The total award for five
years is $636,950. The distribution is 20 one Bedrooms and 5 two
Bsdrooms. This award carries a maximum annnual administrative fee of
$15,750.
Thess Vouchers may be used as soon as the contract is signed and must
be leased up a year from that date. With the help of the staff, lease
up should occur sometime within the first ninety days from contract
signing. In the past, staff have achieved lease up in sixty days or less.
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MEMO
to',
R. J. Winkelhake, Chief of
Police
from: Joyce Caljroll, Program Supervisor '
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da te VO~tober 61Y~3
reo,
Teen Dance of October 1, 1993
I want you to know how much we appreciated the police Department's
assistance at the Teen Dance last Friday night! We had 549 7th and
8th graders attend; one of our larger crowds. I'm sure you can
imagine what this is like when they all leave the building at 11:00
p.m.! Your officers did a great job handling traffic and crowd
control. We also had a situation b~ewing during the evening that
surely would have erupted into a fight outside. The police
department's presence alone solved the problem before it ever got
going. Several staff also commented on the "walk thru" mid-
evening.
Again, thanks for your help. Please extend our gratitude to the
officers as well. They were greatl
cc: steve Atkins, city Manager
, Terry Trueblood, Parks & Recreation Director
Michael'Moran, superintendent of Recreation
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City of Iowa City
MEMORANDUM
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Date: October 5, 1993
To: steve Atkins, city Manager
From: Marcia Klingaman, Neighborhood Services Coordinator
Re: Programs Available for Flood Relief
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The followina is a listina of federallv and locallv funded tlroarams
available to the citv and/or its residents to renair or mitiaate
damaae caused bv the flood:
-Community Development Block Grant Funds - the federal government
has allocated $175,000 to the city of Iowa city for flood related
repairs. At this time, the funds are being utilized to'provide
inspection services for homeowners, survey affected properties to
determine flood plain compliance requirements and for the
rehabilitation of homes. Low and moderate income households will
be given priority available funding. It is expected that the city
will be allocated additional CDaG funding in the near future for
similar activities. The funding can be used for public
improvements as well as housing related needs.
-section 1362 of the National Flood Insurance program - the program
is designed to purchase previously flood-damaged, insured property
and enable the property owner to relocate. The flood prone
property would then be maintained as open space by the city. An
eligible property must have damaged by more than 50% of its value
to be eligible. The city must apply to FEMA for participation in
this program. Indications from FEMA suggest that there will be
limited funding available for this program.
-Section 404 (Hazard Mitigation Grant program) - funding is
available to cover up to 50% of the cost of acquiring either flood
prone or substantially damaged property or elevating the structure
to comply with the Flood Plain Ordinance to ensure limited risk of
future flooding. The city would apply for participation in the
program and act as administrator.
-HOME Investment Partnership program - the state is currently
evaluating flood damage estimates provides by all affected
communities so that allocations can be distributed accordingly.
Estimates from the City were approximately $2.4 million. HOME
funds must be \Ised for housing purposes; rehabilitation,
acquisition, rebuilding, relocating, etc.
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-Federal Emergency Management Agency - This federal government
agency has a variety of assistance programs available for both
private individuals/property and business owners who have suffered
a loss due to flooding. Governmental agencies that have had damage
to public facilities and properties are also able to receive
assistance. The following provides a brief summary:
HOUSING ASSISTANCE - provides grants up to $5000 to repair
flooded homes or reimburses cost of temporary housing. If the
flood victim has had a loss of income because of flooding,
assistance is available to make mortgage or rent payments.
INDIVIDUAL AND FAMILY GRANT - grants are available to repair
or replace personal possessions. Medical, dental and mental
health care costs are also eligible.
SMALL BUSINESS ADMINISTRATION LOANS - low interest loans
available to help' repair or replace flood damaged real or
personal property. Business owners may be eligible as well.
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The followina is list of oroarams available to Political
Subdivisions and private Non-Profit oraanizations for reoair to
facilities:
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-Federal Emergency Management Agency
-PL 84-99 Corps of Engineers
-Title 23 US Code - Federal Highway Administration
-PL 81-516/95-334 - Department of AgricUlture soil Conservation
service
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These programs are designed to reimburse eligible applicants for
repairs and restoration work including: emergency work; debris
clearance; protective measures; perl!lanent work; road systems; water
facilities; pUblic building and equipment; public utilities; public
parks and recreational areas. Each program establishes eligible
costs and maximum allocations.
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The followina is a list of oroarams available to assist unemoloved:
Iowa Department of Economic Development - used to provide temporary
jobs up to 6 months/$6000 in wages for unemployed workers to work
in flood cleanup activities.
FEMA - Disastor Unemployment Assistance - weekly benefits are
available to people out of work due to flooding including self-
employed person, agricultural workers and others not normally
covered under unemployment insurance.
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The followina is a list of aeneral nroarams or services that are
available for flood victims: (Note: This list does not include the
dozens of orqanizations that, are providinq various forms of
assistance. Manv church. civic orqanizations and businesses are
operatinq flood assistance proqrams of various tvpes in the
communitv.)
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American Red Cross - provides temporary housing assistance, food,
clothing, cleaning kits and supplies, information about housing
repair process .
Salvation Army - provides clothing, food,
supplies, water, clothing, coordinates
furniture, crisis counseling
crisis Center - crisis counseling, support group organizing
hot meals, cleaning
volunteer workers,
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4-C's Childcare - free childcare for flQod victims and volunteers
Johnson County Department of Public Health - provides free tetanus
shots, well water testing, furnace carbon dioxide testers and
general disease information.
First National Bank - established a Flood assistance Hotline in
cooperation with the Iowa city Jaycees. People who are willing to
volunteer for flood cleanup activities can be matched with flood
victims.
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City of Iowa City
MEMORANDUM
Date: October 1, 1993
To: Steve Atkins, City Manager
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From: Joe Fowler, Parklng Systems Superintendent ,J-
Re: Parking Policies. Capitol Street Ramp
The No Parking 6:00 AM un1ll10:00 AM Is enforced un1il9:55 AM. If we stop enforcement eariler
the lower level parking spaces by the elevators are taken by employees. The cut off tlme Is often
a problem as Individuals watches differ.
Everyone Is given 5 minutes grace on ramp charges. This Is the time It takes to drive In, get to
the top floor, and back to the exit. When It Is busy the cashier Is allowed to adjust this time If
customers complain about traffic delays. ,
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MEMORANDUM
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TO: Stephen Atkins, City Manager
FROM: R.J. Winkelhake, CWef of Pollee
RE: Union Bar
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The attached is a copy of the memo that the Union Bar gives to all new
employees. I found it interesting.
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UNION
Iowa City Entertainment, Ine,
121 E, College St., Iowa City, IA 52240
EMPLOYEE CODE
The UNION will immediately terminate any employee who:
I. Knowingly serves a minor (under 21) alcohol or allows a person under the age of 19 into the
building.
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2. Is involved in any acts of theft or dishonesty towards customers, fellow employees, or the
Union.
3. Partakes in an act of racism or sexual harassment.
4, Fails to show up for a shift without pennission from a manager.
5. Uses excessive force when dealing with a customer or another employee,
6. Is rude or abusive, verbally or physically, to a customer or another employee,
7. Is abusive of any employee privileges.
Alcohol Polley:
I. ~ employed by the Union is to serve a minor alcohol. As an employee, you reserve the
right to deny anyone service that does not appear to be of the legal drinking age, You may
also, at any time, request an identification card from a customer, regardless if the customer has
an appropriate hand-stamp or wristband. Serving a minor will result in immediate tennination
of employment and potential legal action by the Union.
2. Drinking immediately before or during a shift is forbidden. This includes courtesy drinks
purchased by customers.
3. When the bar closes at 2:00 a.m., there are to be !!Q containers of open alcohol remaining on
the premises. Please be sure to clean up before this time. If you are not ~ cleaning the
bar or are not working, you _leave the bar before 2:00 a,m, Friends of employees are not
allowed to remain on the premises after hours.
4. Open alcohol is nmr to be taken off of the premises. NQ alcohol, packaged or otherwise, is
to leave the bar after 2:00 a,m.
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5. Employees under the age of 21 are not to consume alcohol on the premises. Employees who
are legal to drink are entitled to Busch Light dmws ONt Y for a cost of 50~. Pepsi products
are free to all employees. There are no other employee specials.
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General Policies:
1. Employees who are not on the clock are to abide by the following rules:
a, If you need to check the schedule or use the washroom you may do so using the BACK
stairwell leading to the basement. Under no circumstances are you to use the front
stairwell in the basement, nor are you to go into the basement forward of the offices.
b. When you are finished with your business in the basement, leave immediately. Loitering
will not be tolerated.
2. The basement is for employees only. Any employee who gives friends pennission to go into
the basement or who escorts friends into the basement will be suspended for two weeks,
3. Do not use the business phones for personal phone calls, outgoing or incoming. Please ask
your friends not to call you at work unless there is an emergency.
4. NEVER touch a cash register that you are not assigned to use, for any reason, Barbacks,
doonnen, and cocktail waitresses are not to touch the cash registers under any circumstances.
S. Patrons and other workers are to be treated with respect and dignity, Employees are not to
gossip and spread rumors about others in the workplace.
6. Disagreements between employees are to be handled in locations that are not within sight or
earshot of customers,
7. Employees of the Union are expected to dress appropriately and use proper hygiene at all
times, whether they are working or not.
g. Employees are not pennitted to request or receive "free merchandise" from salesmen,
9. If you witness a dishonest or wrongful act by another employee, you are required to notify
management as soon as possible. If it is discovered that you have willfully withheld
infonnation of this nature from management, you are as guilty as any party who has
committed a dishonest or wrongful act and will be dealt with accordingly.
Management and Confidentiality:
1. As an employee, you are required to respect the decisions and positions of the management
staff at the Union.
2, You are never to discuss the following with another patron or employee:
a. The amount of money that the Union takes in, estimated or otherwise,
b. The quantity of liquor consumed at the bar.
c. The amount of tips that you make.
d. The wage that you or another employee receives.
3. The operations of the Union are strictlv confidential. Under no circumstances are you to share
infonnation of any kind with the press or with customers about this corporation.
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UNION
Iowa City Entertainment, Inc.
EMPLOYEE CODE CONTRACT
I have read the Employee Code and I hereby ligree to maintain the standards of conduct
outlined in the Code. I understand that the Employee Code outlines only minimum standards of
conduct and that I may be discharged for other reasons at any time at the sole discretion ofIowa City
Entertainment, Inc. I realize that this contract will become a pennanent part of my personnel file.
Signature
PriotName
Date
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City of Iowa City
MEMORANDUM
Date: October 6, 1993
To: Mayor and City Council
From: City Clerk
Re: Council Work Session; September 27, 1993 - 6:30 p.m. In the Council Chambers
Mayor Darrel Courtney presiding. Council members present: Courtney, Horowitz, Novick, Kubby,
McDonald, Pigott. Absent: Ambrisco. Staff present: Atkins, Helling, Gentry, Karr, Franklin,
Milkman, Schoon, Long. Tape recorded on Reels 93-81, Side 2; 93-83, Sides 1 and 2.
ADDITION TO THE CONSENT CALENDAR:
Reel 93-81, Side 2
Council agreei:lto add to the Consent Calendar a request for a liquor license from Texas Steak
Company, 121 Iowa Avenue.
PLANNING AND ZONING MATTERS:
Reel 93-81, Side 2
PCD Director Franklin presented the following Planning and Zoning Items for discussion:
a. Settlna a oubllc hearina for October 12. 1993. on an ordinance amendlna the Zonlna
Ordinance bv condltlonallv chanalna the use reaulatlons of an aooroxlmate 1.2 acre tract
of land located at 605 and 617 Kirkwood Avenue from CC-2. Communltv Commercial. and
RS-5. Low Densltv Slnale.Famllv Residential. to CO-l. Commercial Office. (Lensloo
IREZ93.00081
b. Settlna a oubllc hearina for October 12. 1993. on an ordinance amendlna the Zonlna
Ordinance bv chanalna the use reaulatlons of a 0.139 acre oarcellocated Immedlatelv
south of Block 3 Braverman Center and west of Keokuk Street from ID-RM. Interim
Develooment Mulll-Famllv Residential. to RM-12. Low Densltv Multl-Famllv. (REZ93.
0011)
c. Public hearina on an ordinance amendlna the conditional zonlna aareement for an
aooroxlmate 240 acre tract. known as Windsor Rldae. located east of Scott Park. south
of Lower West Branch Road and north of American Lealon Road. (REZ92-0013l
d. Ordinance amendlna the condlllonal zonlna aareement for an aooroxlmate 240 acre tract,
known as Windsor Rldae. located east of Scott Park, south of Lower West Branch Road
and north of American Legion Road. {First conslderatlonl (REZ92-00131
e.
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Ordinance amendlna the Zonlna Ordinance bv chanalna the use reaulatlons of an
approximate 1.65 acre tract of land located at 702 S. Gilbert Street. Iowa City. Iowa, from
CI-1. Intensive Commercial. to CC.2. Community Commercial. (First consideration)
(Kennedv PlazalREZ93.0009)
Horowitz suggested that staff consider renaming the reconflgured Lafayette Street. Staff
will follow.up.
CDBG FLOOD RELIEF FUNDING:
Reel 93.81, Side 2
PCD Director Franklin and PCD Community Development Coordinator Milkman presented
Information. Council agreed with staff's recommendation regarding the use of the $175,000
supplemental CDBG funds for flood assistance as outlined In Milkman's September 20, 1993,
memorandum. Council also directed staff to reevaluate the City's existing policy on building In
the floodplain and to look at City Attorney Gentry's Idea regarding the 500-year floodplain.
CITIZEN BUILDING PROJECT:
Reel 93.81, Side 2
PCD Director Franklin, Community Development Coordinator Milkman, and Economic
Development Planner Schoon presented Information regarding the Citizen building project.
NEWSPAPER DISPENSERS ON PUBLIC PROPERTY:
Reel 93-83, Side 1
Council directed City Manager Steve Atkins to develop a Plaza newspaper vending machine
ordinance Incorporallng bike lockers behind the newspaper racks. Horowitz asked staff to be
creative and explore utilizing planters In the design.
COUNCIL TIME/AGENDA
Reel 93-83, Side 1
1. Kubby requested staff check Into water retention at Weslport Plaza and Godfather's Pizza
to ensure It Is working properiy.
2. Kubby asked that Council schedule discussion regarding parking and transit policy as
outlined In the City Manager's September 24, 1993, memorandum regarding parking and
transit policy.
3. In response to Kubby, City Manager Atkins stated that staff Is exploring solutions for the
Salvallon Army transit needs.
4. Kubby noted Council received correspondence from Joseph Holland regarding multi-family
residential parking. PCD Director Franklin stated staff Is currently looking at parking
requirements and report back.
5. Kubby requested that staff evaluate comments regarding last Saturday's Toxic Cleanup
Day. Council discussed holding the event more often and appointments.
6. Novick noted a correction on Council meellng minutes of September 14, 1993, page 2,
McDonald abstained from voting on the Kirkwood Ave. vacation resolution.
~175
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7. City Manager Atkins announced that the Melrose Avenue Focus Group meeting Is
scheduled for October 13, 1993, 6:00 p.m. at the Senior Center. Atkins noted that
representatives from Congressman Leach's office, the State Historical Preservation,IDOT,
and Roosevelt PTO will not be attending.
8. City Manager Atkins noted that the Council candidate workshop Is scheduled for October
6,1993.
9. Mayor Courtney presented Council Member Horowitz with a construction hardhat for her
outstanding but deliberate traffic directing on Kirkwood Avenue.
10. PCD Director Franklin Introduced the new Planner In the Community Development
DIvision Stephen Long.
11. Mayor Courtney stated that a visitor from Santa Rosa will be present at Council's formal
meeting 10/28.
Meeting adjoumed at 8:20 p.m.
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WILLIS CORROON
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October 5, 1993
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WlIIiJ Corroon
Admlnlltrad,o
Se"I...
Kevin O'Malley
City of Iowa City,
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
RE: Sewer backup claims as of July 5, 12, August 8
and other related dates.
Corporado.
Alpinl! OffiCe Center
2435 Eu. Klmb.r1y ROId
Suil.270.S
o.u,ndorl.lA 52122
Dear Kevin:
T,I'pbone 1319) 355-6OI>l
FAX: (319)355-5935
As you are aware, we received several sewer backup claims in the
City of Iowa City related to an excessive amount of rainfall during
the current year of 1993. The Iowa City Wastewater Treatment
Division posted rainfall monthly totals for July of 1993 at 13.4
inches and August of 1993 at 12.41 inches. I am sure you will
agree this is far above the normal and expected rainfall.
It is our professional opinion that the City of Iowa City sewer
system was not designed to handle these types of rains and because
the ground and rivers etc. were so saturated, there was no possible
way for this water to move which then resulted in the sewer lines
being surged creating backups.
As we previously discussed we do not see any liability on the part
of the City of Iowa City and look at this type of loss as an act of
nature.
We have discussed these claims with our field claims supervisors in
Nashville who also are in agreement. It was their suggestion that
these claims could be handled under a no coverage code and any
settlements.made would not come from the loss fund.
I will await any further thoughts you may have.
$l""'/, ~
S;A~I D~y ~
-Claims Manager I
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SOUTHEAST lOW A
MUNICIPAL
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PRESIDENT
DON ORR
Mayor. Columbus Junction
VICE PRESIDENT
BOB GUST
Mayor, Willon
DIRECTORS
JANET FIFE
Council Mambor. Keokuk
HAROLD KELDERMAN
Mayor, Oskalocsa
JEANETTE PHilliPS
Coundl M,mb,r, MuscaUn,
IMMEDIATE PAST PRESIOENT
ROBERTA BOITSCHA
Mayor, Hlllsboro
SECRETARY.TREASURER
EARLENE LEKWA
Clet1c, Columbus JuncUon
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SOUTHEAST IOWA MUNICIPAL LEAGUE
P.O. Box 209 Columbus Junction. Iowa 5273B (319) 728.7971
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ATl'ENTION
SOUl'HEAST IOWA OFFICIALS AND ASSOCIATE MEMllERS
The October meeting of the Southeast Iowa Municipal League
will be hosted by the City of Ottumwa.
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MEETING DATE: October 20, 1993
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The meeting will be held at The Greenbriar Restaurant and
Lounge, 1207 N. Jefferson, lower level.
A tour of their new water recreational facility The Beach
Otturnwa, 101 Church Street, will start at 5:00 P.M.
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Registration and social reception will begin at The
Greenbriar Restaurant at 5:45 P.M.
Buffet meal of ham, turkey, mashed potatoes, gravy, two
vegetables, dinner salad, tea or coffee will start at
6:30 P.M. COst $12.00 ?
Guest speaker for the meeting will be Laura Mosena on
Total Qual! ty Management.
Reservations shOUld be made by October 15, 1993 by calling
Ann CUllinan, City Clerk of Ottumwa, 515-683-0620.
Due to the unusual summer we are overdue for our meeting.
Please make plans to attend and become reacquainted.
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To: 101lA CITY CLERK
F,..: JO HOGARTY
JlIhRlllln C"unl~'
_ \ TOWA~
BOARD OF SUPERVISORS
Palricia A. Meade. Chairperson
Joe Balkcom
Charles D. Duffy
Stephen P. Lacina
Betty Ockenfels
October 5. 1993
INFORMAL MEETING
Agenda
1. Call to order 9:00 a.m.
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10-4-93 B:4B.. p. Z of 2 ,
2. Review of the informal minules of September 28th recess to September 30th and
formal minules of September 30th
3. Business from Harold Engen re: Senior Center update/discussion.
4. Business from the County Engineer.
a) Discussion re: right.of.way for various projects.
b) Other
5. Business from Wendy Leonard re: processing driver licenses/discussion.
6. Business from the Board of Supervisors.
a) Discussion re: appointmenl to the Johnson Counly Historic Preservation
Commission.
b) Reports
c) Other
7. Business from the County Atlorney.
a) Executive Session re:
bargaining/discussion/action.
b) Other
8. Discussion from the public.
9. Recess.
strategy for Secondary Roads collective
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913S0urn DUBUQUEST,
P,O. BOX 13SO IOWA CITY, IOWA 51244.1350
TELl (319)'356,6000 FAXI (319) 356,6086
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Oclober 7,1993
Patricia A. Meade. Chairperson
Joe Bolkcom
Charles D. Duffy
Stephen P. Lacina
Betty Ockenfels
FORMAL MEETING
Agenda
1.
Call to order 9:00 a.m.
2.
Action re: claims
3.
AClion re: informal minutes of September 28th recessed to September 30th
and formal minutes of September 30th.
4.
Action re:
payroll authorizations
5.
Business from the County Allorney.
a) Discussion re: presentation of Johnson County's initial position on
Secondary Roads coUeclive bargaining. .
b) Report re: otherilems.
. 6.
Business from the County Engineer.
a) Action re: right.of.way for Jedlick and Forbes for project [-25-1.
b) Other
7. Business from the County Auditor.
a) Action re: permits
b) Action re: reports
c) Other
913 SOUTH DUBUQUE ST.
P.O. BOX 1310
IOWACITY.IOIVA m44.1310 TEL: (319)316.6000 FAJ(,(319)316.6086 ~ :
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! ' To: 10~A CITY CLERK
From: JO HOGARTY
10-6-93 9:/3am p.3 of 5
Agenda 10-7-93
Page 2
8. 9:30 a.m. - conlin'ualion of August 26th Public Hearing on the following
proposed Road Vacation.
1. Road Vacation 01-93 - Beginning at Ihe westerly righl-of-way line of Wapsi
Avenue NE al its intersection with 280th Slreet NE in the SW 1/4 of Ihe SW 1/4
of Section 16-80-5: Thence weslerly along 280th Street NE To the easterly
line of Ihe roap vacated by resolution 10-7-82-1 as approved by the Johnson
County Board of Supen'isors on OClober 7.1982. The intenl is to vacate all
of Johnson C ounty's inleresl in 280lh Slreet NE in sections 16, 17,20, and 21
Ihatlies west of the westerly right-of-way line of Wapsi Avenue NE and East
of Resolution 10-7-8H.
9.
10:00 a.m. - Public Hearing on Zoning and Plalling applications:
a) First and Second consideration of the following Zoning Ordinance:
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1. An amendment 10 the Johnson County Zoning Ordinance. Chapler 8:1.4,
Definitions, Accessory Buildings, Delete paragraph 2 and insert new
paragraph 2 - Accessory Buildings. A subordinale building, the use of
which is incidental to Ihat of the main building or buildings or 10 the use
of the premise. This does not include separate buildings which have a
lotal floor area of less than 100 ft. An accessory use is one which is
incidenlallo the main use of the premise.
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b) Discussion/action re: the following Platting applications:
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1. Application S9331 of ~laurice W. Peterson. signed by Larry ~larak,
requesting preliminary and final plat approval of Old Slone Farms First
Addition, a subdivision located in the NW 1/4 of Ihe NW 1/4 of See lion
10; Township 81 X orth: Range 8 West of the 51h P.~l. in Johnson C ounly.
10IVa (This is a 1-101,4.78 acre, farmstead splillocaled on Ihe south side
01 120lh Streel XW. approximately 1/4 of a mile west of the interseclion
of 120th Street NW and Derby Avenue NW in ~lonroe Twp.).
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2. 'Application S9345 of Bernard & Yvonne Beranek requesting preliminary
pial appronl pf Indian Hills. a subdivision loc aled in Ihe SE 1/4 of the SW
and the W 1/2 of the SE 1/4 of Section 13; Township 81 Norlh: Range 7
West of the 5th P.M. in Johnson Counly, Iowa (This is a 29-101,90 acre.
residential subdivision localed on the soulh side,of Mohawk Road NE,
approximately 3/4 of a mile east of the inlersection of Mohawk Road NE
and Hickory Hollow Road NE in Jef ferson Twp.). :t/7q
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Agenda 10-7-93
Page 3
3. Application S9351 of Ron Renoux requesting preliminary and final pIal
approval of Twin Ponds 2nd Addition. a subdivision located in the 'SoW
1/4 of lhe SW 1/4 of Seclion 2; Township 79 N orlh; Range 7 West' of lhe
51h P.M. in Johnson C ounly, Iowa (This'is a 2-101.40.02 acre. residential
subdivision, loc ated in the norlheast quadrant of the inlersection of Kansas
Avenue SW and 355th Streel SW in Clear Creek Twp.).
4. Applicalion S9353 Kenneth Gingerich requesting preliminary and final
pIal approval ofK & N Subdivision, a subdivision located in Ihe SE 1/4 of
the SW 1/4 of Seclion 33; Township 79 North: Range 7 Wesl of the 5th
P.M. in Johnson County. Io)va (This is a 1-101. 1.83 acre. residential'
subdivision. located on the south side of Highway 1 SW. approximalely
3/8 ofa mile southwesl oflhe intersection of Highway 1 SW and Gingerich
Road SW in Union Twp.).
5. Application S9356 of Robert H. Wolf requesting preliminary and final phit
approval of Bob & Erma's Subdivision. a subdivision located in the W 1/2
of the SW 1/4 of Seclion 18; Township 79 North; Range 5 West of l,he 5th
P.M. in Johnson County, Iowa (This is a 2-101. 11.81 acre, Manufaclured
Housing Park Subdivision, localed on the east side of SCOll Blvd. 1/4 of a
mile soulh of Ihe intersection of Scoll Bh'd. and American Legion Road
SE in Scoll Twp.).
6. Application S9357 of Clair Mekota requesting preliminary and final plat
appronl of Pheasant Hill Acres, a subdivision located in the S 1/2 of Ihe
NE 1/4 of Section I; Township 80 North; Range 7 West of lhe 5th P.JI. in
Johnson County. Iowa (This is a 9-lot. 40.9 acre. residential subdivision
with one non.buildable 101, localed on the eaSl side of Scales Bend Road
NE, approximately 1/2 mile north of lhe inlersection of Scales Bend Road
NE and Highway 965 NE in Penn Twp.).
10. Business from the Planning Assistant.
a) Resolution reapproving application S8750 ofO'Hanlon subdivision/aclion.
b) Olher
II. Business from Ihe Board of Supervisors.
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Agenda 10-7-93
a) Action re:
Commission.
b) Motion to hold informal meeting of October 19th on October
proceeding the formal meeting.
Executive Session re: annual evaluation of Ambulance Director/discussion.
Other
Page 4
appointment to the Johnson County Historic Preservation
c)
d)
12. Adjourn to informal meeting.
a) Inquiries and reports from the public.
b) Reports and inquires from the members of the Board of Supervisors.
c) Discussion re: staff person for Board of Supervisors Office.
d) Other
13. Adjournment.
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CITY OF IOWA CITY
October 6, 1993
Dear City Council Candidate:
"
With the recent concern over the use of logos, I want to take an opportunity to explain how
we have administered the use of the City logo. While the City logo is not copyrighted, it has
been the City's policy to require written authorization for use of the City logo on anything
other than directly related City business. We have received and approved use of the logo by
certain University groups which desired the use of the logo on promotional material directly
related to a university activity, The logo is intended to reflect the City government and was
not intended for use other than City purposes. We appreciate community interest and
recognize the use of the logo and approval process is not widely known. I wanted to take this
opportunity to explain our process for future reference. Thank you for your cooperation.
Sincerely,
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Stephen . Atkins
City Manager
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Department Directors
410 EAST WASIIINOTON STREET. IOWA CitY, IOWA 5224001126. (J191 )J6.5000' FAX (Jltl JS6-5009
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Patricia A, Meade, Cluurpcrson
Joe Bolkcom
Charles D. Duffy
Slephen P. Lacina
!JeUy Ockenlels
October 12. 1993
1. Call 10 order 9:00 a,m.
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INFORMAL MEETING
Agenda ,
2, Rcview of thc informal minutes of Octohcr 5th recessed to Octoher 71h, the
formal minutes of October 71h. and the canvm of Octoher 71h,
3. Business from !he Planning Assislant.
a) Resolution reapproving appliclltion S8750 01 O'R anion I
subdi\isiol~discassioJl. I
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4. Business Teresa McLaughlin re: United Way!di~(ussion. I'
5, Business from the Board of Supervisors.
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d)
Discus~ion rei teller of support for ( oralville 10 hOSI Rag Brai overnight
Discussion re: appointmellts to the Johnsoll Coullty Ambulallce AdvisolT
ConulIillee.
Repurts
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6. Discussioa from the public.
7. Reces~.
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City of Iowa City
MEMORANDUM
Date: October 12, 1993
To: City Council
From: City Manager
Re: 609 Eastmoor - Tree Removal
I discussed with Ron Henderson and Terry Robinson the Issues which lead to the tree removal
at a City owned single-family residence at 609 Eastmoor.
Ron received a phone call from Butch Forbes of Iowa-illinois. He was requesUng Ron's
permission to proceed with maintenance of the trees at 609 Eastmoor. Ron was advised by
Forbes that the trees could be topped or taken out. Forbes indicated that the trees were In bad
condition and not an appropriate species for the circumstances and, therefore, It was his Judgment
they should be removed. Ron confirmed with Forbes that he may proceed.
The tenant on the Eastmoor pfoperty, the Stone family, has been In this public housing unit for
approximately ten months. since about the time the City purchased the property. Ron Indicated
that we do not normally Inform the tenant of the major maintenance activity that Is undertaken on
public housing units. General maintenance In and around the property Is the responsibility of the
tenant, such as the mowing of grass and removal of minor shrubbery and other scrub material.
Ron felt that the tenant was satisfied with the work, and had not Issued any complaints.
No other contacts with any neighbors were made.
If you have observed the property, the Novak fesldence on Manor Drive backs up to a portion of
the rear property line of the Stone family property on Eastmoor. The adjacent property owner to
the Novaks on Manor Drive also backs up to a portion of the rear lot line of 609 Eastmoor. This
property owner has a six-foot, non see-through fence.
All the Information from Forbes and the process undertaken would seem to confirm that the
removal of the trees was appropriate. There are six large trees remaining on the lot. They are
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of varying quality and I would expect at some time will also need to be severely trimmed and/or
removed due to their age and general condition.
I have Instructed Terry In the future, It would be helpful If he actually observed these trees prior
to confirming with the Iowa-illinois representative. Terry agreed, but also reminded me that he
felt that Forbes was a responsible representative of Iowa-illinois and he would only remove trees
he felt were absolutely necessary and/or would endanger Individuals who might be required to
work on utility lines. I have seen pictures of similar species of trees that have been topped as
opposed to the removal and the tree remaining is unattractive. Most professional publlcallons
support avoiding topping of trees whenever practical. As I am sure you can appreciate there
were judgments exercised. However, it appears that all parties did what they believed to be In
the best Interest of the owner of the property, the City, the provider of a public utility - Iowa-illinois
- and the general welfare of the neighborhood.
I also spoke with Terry Robinson to ascertain his Involvement In any decisions associated with
removal of trees from 609 Eastmoor. Terry advised rTte that he had spoken with Forbes. Forbes,
on his Initiative, called Terry to discuss this Issue. Terry wanted to point out to me that he had
the utmost respect for Mr. Forbes and his work and the fact he called confirmed his concern and
Interest. They felt that Forbes has exercised good judgment In the past. Forbes described the
tree situation to Terry over the telephone. The trees were directly under utility wires and had
been topped previously. The trees had eVidently also grown so close together there was
" substantial dead material throughout each of the trees. Also, the trees were of sufficient size that
a portion of the rear yard would be unusable for the family at 609 Eastmoor. As he further
. " described the circumstances, Forbes felt that topping the trees and removing the dead material
,"-
" Wj~Md have butchered the trees. He therefore recommended to Terry that the trees be removed.
Terry concurred In the recommendation, aithough he did not go out and physically examine the
trees.
00: Ron Henderson
Terry Robinson
Doug Boothroy
Terry Trueblood
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City of Iowa City
MEMORANDUM
.
Date:
October 8. 1993
~~~
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To:
Stephen Atkins. City Manager
Don Yucuis, Finance Director ~
Northwest Trunk Sewer - Walnut Ridge I & II/Galway Subdivisions
From:
Re:
When the area that is being served by this sewer is fully developed, the City expects to
receive $807,000 through tap on fees. The $807,000 includes the total cost of the project
plus Interest charges. General Obligation (GO) bonds were issued to pay for the initial cost
of the project, $584,273. Wastewater treatment user fees pay ior the debt service on the
GO bonds. Wastewater user fees were not increased because of this project.
The City has received $53,100 in tap on fees through September 30, 1993 for the Galway
and Walnut Ridge I and II subdivisions. An additional $68,850, or a total of $121.950, is
expected to be received over the next year from these three subdivisions. This revenue is part
of the Wastewater Treatment Fund.
Additionally, once Galway and Walnut Ridge I and II subdivisions are completely built property
tax revenue. for the City share only, is estimated to be approximately $132,000/year and
approximately $400,OOO/year for all taxing bodies.
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Dear MryPiQ'gott
October 6, 1993
'"
We are sending you a copy of our study of the flooding In Iowa
City, as you requested. Please feel free to distribute this to anyone
who would find It useful.
At present, polley concerning the dam outflows Is made at the
federal level in the Corps of Engineers. Our main purpose is to
enable you to make decisions based upon a solid knOWledge base. We
feel that a re-evaluatlon of the current polley is urgently needed and
recognize that It will only come about with the strong support of the'
City Council.
, If anyone has any qu'estions, they may call us at the University
of Iowa, or at home at the numbers given below.
Sincerely,
~~
Lawrence Molnar,
Assistant Professor of Physics
~~
Charles Newsom
Associate Professor of Physics
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Lawrence Molnar
Office: 335-1906
Home: 351.2536
Charles Newsom
Office: 335-1842
Home: 33~.1281
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:10- 6'93 : 5:20PM:
319 338 3320~
I 319 264 0864:# 3/ 8
Management of the Coralville Dam
Lawrence Molnar, Asaistant Profellor of Physics
Charles Newsom, Anociale Profenor of Physics
Univeraity of Iowa
October 6, 1993
1 Introduction
When the unusually large flooda of this pMt July began, the Coralville reaervolr was already
filled to capaclty. The July floodwater was paned downstream aImolt umnoderated, cauling
great hardship and damage In both urban and agricultural areal. Holding the water back
wal not an option due to urgent concern for the safely of the dam itlelf. Heavily laturated
soil, the contlnuallolS of reservoir capacity, and the forccBBt of slrnllar weather pattenu In
the coming year iuggeat the probabilities are hIgh for a full reservoir again In 1994. Now
is llle time to review the reservoir management pollcies,lcarn from experience, and ensure
prudent and efficient management next year end In the yearlto come.
In this brief report we mow that the reservoir outflow pollcies have consistently falled
to meet the needs of wel years. It Ii a natural consequence of the.s pollcies, and not
unfortunate COincidence, thai the reservoir was full at Ihe beginning of July, and that
the damage and risk was not avoided. Seeking an aIternallve approach, we eIplore the
consequences of an outflow strategy based on a phased respoJlle to loss of storage capacity.
We find this more cOlUeTVallve polley could significantly reduce the dlllll8ge caused in a
year Uke this one as well lIS reduce the risk to the dam Jlielf.
2 Current reservoir management
The Coralvll1e dam was commllSioned by the Army Corp! of Bnglneers in September 1958
with the main purpose of controUing /looding bolh on the Iowa and Ml9sllSIppi rivers.
Since 10a9, the official mlllUlgcment pollcy has been to maintain a maximum oulllow of
10,000 cuble feet per second (ds) through May I each year and 6,000 cf~ therealler. As
the assUJnpllon WaI that these outflow levels are auJRciP.1l11y conservative thet the reservoIr
would never fill completely, there Is no written polley to address that Bltuatlon.
In the 25 years this polley has been In place, the resctvoir levellw crept wIthin several
Ceet oC the top and caused ruIIlclent concern for the darn that the polley has been Set aside
on an ad hoc basis In 7 different years (1969,1973,1974,1984, 1990, 1991, and 1993). That
the written polley Is not followed In one year oC every four (and three oC tbe last four) is
tadt recognlllon by the Corps that tile written polley IB Inadequate In wet years.
It Is difficult to assess the general effectlvanell of the ad hocllow pollclesln the wet years
3S they are nonuniform, with differIng trigger tluelhholdl, How IncrclIBCB, and duratione of
Increase. Exeludlng this year, the dow Increasel have baton liS small as an extra 1DOO crs
and as large as an extra 9000 ds, and lasting from daYI te montbs. We consider the variety
of levels of reiponse II good feature, and Incorporate It In the model below.
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One flaw common to all of the wet yean is that extra outflow is relatively small until after
the dam In more than 90% full. As the rains this summer reminded us, in an exceptional
flood year, the dam can easily fill the last 10% in a single day. (We say Cltccptional, not
unique, as there are a number of examples of such floods in the pre.dam records.) As such
exceptional flooding has generally occurred in the summer months of wet years, it is no
coincidence that it began this year with a full reservoir. The pollcy of allowing the dam to
nearly flll each wet year rt1IIlI a significant risk of cataatrophlr. damage due to dam failure in
a true 100 yearllood. Along with this is the guarantee of damaging outllow levels, such as
we experienced this BUIIlIner,in the attempt to secure the darn. [and susceptibillty to the
next lIash 1I00d)
3 An alternative model: capacity.based, phased response
We have already noted the problems with the current, ad hoc approach. We turn now to
the question what are the characteriltics of a more rational approach! Any pollcy must
hold in tension the two desires 1) to not release more water than neceuary on dry years,
and 2) to not to 10le control in greatlloods. We show that this can e1Iicieutly be done with
a capllclty-bll8ed, phased pollcy.
First, a rational model must be bll8ed on current capacity to withstand upcoming stonns.
While great effort and progms haa been made In long-range weather forecaltlng,lt is not
reliable enough to make ballc outllow declslons based on predlctiolll (aa this year amply
demonstratea). The space left in tha reJervoir is the only concrete mcaaure of abillty to
absorb potential upcoming storml, and so should be the trigger for increasing outllow.
Second, a rational model should phase In Clttra outflow: not letting out extra water
on dry years, latting out some extra water on intermediate years, and letting out relatively
large quantltles oewater on wet years. The extra water In the intermediate years is the price
to pay to be sure not to get too behind early in a very wet year. But can a volume-based
trigger distinguish wet years Cram dry! In 15 of the ll18t 30 years tbe maximum volume
of the mervolr was less than 36%, with the peak summer volumes being generally lower
dill-clearly dry yearB. In 11 of the last 30 years the maximum volume was greater than
75%-clearly wet yearB. Only 4 years had peak volumes in the broad intermediate lange,
8howing that a capaclty,based trigger ean distinguish very well between wet and dry years.
But how much protection can any policy afford us with the existing dam In an excep.
1I0nal yelllllke this one! To demonltrate the power of a more conservative outllow pollcy,
we computed what the reservoh management would have looked like this year in a model
with B base oatHaw of 10000 efs, which is ralaed In Increments of 2000 ds e8 the cImn volume
reaches 20%,40%, and 60%.
The results are shown in the three attached figures. Figure 1 shows actuallnl\ow and
outRow this year, along with the model outflow. Note that the peak outflow, 16000 ds, 18
9000 ds lower than the nctualllow. This represents avoidable excess Row, equivalent to
3 n in the height of the river In Iowa City, and repre8ents the difference between 8evere
and light damage. These lower peak flow8 would also reduced agricullural Roodlng all the
way down the Iowa lUver and Into the Minlsslppl. Figure 2 shows actual and model lake
elevation. Note that the peak model elevallon, while over the spWway, Is 3 fllen than the
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actual elevation, representing much 1m rbk of damage to the dam. Finally, figure 3 .how
actual and model spillway over1low. The actual overllow peaked at 17000 cfs, a value so
high local ilash lIoodJng could no longer be controlled by shutting the dam. The model
overllow peaked under 5000 cfs, not enough to lOBe control over lllllh lloud.. In '1ID1DlIIl'y,
a very conservative policy could /uivo handled this year'sllooding quite well.
But would .uch a conservative poliey greatly enhaneed outllows in nonexceptional years?
To test this question we ran the same model on the data from 1991. We found a peak outllow
level (12000 efs) that was lets than the actual peak (13700). By ralBlng the outftow earller,
the volume in the dam never increased enough to trigger higher oucftows (or incur risk in
the event of a followup ftood). In the 50% of years that are dry, the model would make
essentially no changes to the outftow rate. Nonetheleu, the precise trIggers and outilow
levels we have UJed here are only intended to be lIIustrative of what can be accomplished.
To determine optimal values Cor Coralville dam would require a publlc d1scunlon oIprlorltles
and more detailed modeling of the damages versus outllow.
4 Conclusions
First, we simply note that there is no written pollcy for dam outllow in wot years (at least
1/4 of all year.), and suggest that It b mentialto put a carefully designed policy in plate.
Seeond. we find that the ad hoc pollcy pursued In wet year. has left the city exposed to
great damages and risk of catailrophe In ~ceptlonal ftood years, with no oft'setting benefit.
Third, we explored the potential oC a capacity-based, phased polley, and find that it can
greatly reduce risk and damage in exceptional Bood years, with minima1 change in the peak
annual outllow rate. Crom those oC the current pollcy.
Certainly altering the IllllIIagement oC the dam will not avoid all problems With Iloodlng,
llIld so it Is only one part DC the various reaponm munlclpalitles may want to make to
prepare for future problems. But Bllmproyed management involves no capital or ongoing
expenditures, It Is probably one of the easiest changes to put In place which will have a
great benefit, and so should be made one of the mOBt urgent items to pur.ue.
5 Appendix on model modiflcations
For the .ake oC brevity and clarity, we have omitted trom the above discussion a number of
obvlou., but valuable modlJicatlons to the model. Many of these are points that are already
taken Into account by the Corps, and .hould naturally continue in usc. They do not change
the fundamental advantages of the capaclty.baled, ph81ed model.
Induded among these are (1) a more accurate eetlmate oC capacity would conllder not
only the volume remalnlng in the relervo!r, but also the degree oC BaturatIon of the loil
and the known quantity of waler in the river upstream; (2) a more accurate ellimato of
risk would Include the time of year (Excapllonallloodl have been morded in May through
AUgult, but not thereafter.); (3) reductions In outflow will need to be made to level OUt
flash floodl downstream (This IncreBles the need for a more conservntive outflow at other
limes.); llIld (4) to ovoid bank erosion, it is deBirable to avoid sudden changel in flow.
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