HomeMy WebLinkAbout1993-11-23 Bd Comm minutes
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Hayor's Youth Employment program
Hinutes
Board ot Direotor's Heeting
September 22, 1993
Board Hembers Present: Karen Heimer, Pat Schnack, Paul Engler, Julie
PUlkrabek, Jean McCarty, Joan Vandenberg, Dave Jacoby and Barry Kucera
Statt Hembers Present: Ben O'Meara, Linda Miller, Mick Bowers, Cokie
Ikerd, and Clark McFerren
Call to Order: Barry Kucera called the meeting to order at 4:05 p.m.
I. Introduotions and Weloome: Barry welcomed all in attendance.
II. Approval ot Minutes: Minutes from the August 25, 1993, meeting
were approved by, consensus.
III. Additional Agenda Items , Correspondenoe Reoeived
IV. New Business:
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1. Ben opened discussion regarding Agency Day at the Old Capitol
Mall on September 25, 1993. MYEP will have a table 'set up near
the book store. We will pass out program information sheets and
"We Deliver" pamphlets. All staff will participate. We will try
to get people to pledge to MYEP for the Hospice Road Race. Jean
McCarty suggested that we hand out candy or gum.
2. Ben reported that he collapsed programs on the budget. At the
end of FY94 MYEP will be approximately $7,000 in debt and by the
end of FY95 we will be approximately $3~0 in the positive
according to the budget.
3. Ben reported that MYEP hired a Project Manager for the "We
Deliver" program. Clark "Mick" McFerren started in the position
on September 13, 1993.
4. Discussion was engage1 concerning the participation of the
board members in fund raising. Ben reported that MYEP did a
large mailing to parents and work site supervisors of previous as
well as current clients. Also, Ben handed out a letter and ten
(10) postcards to each board member for them to mail or hand
deliver in order to get pledges. Joan said that she would be
willing to do a mailing to MYEP's previous board members.
It was suggested that at this point we nominate officers for this
year. A slate of officers was given by Paul. He suggested that
Barry remain as President, Dave as Vice President, Loren as
Secretary and himself (Paul) as Treasurer. Joan motioned to
approve this slate. Julie seconded the motion. The motion was
carried.
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5. Ben opened discussion on the 3 on 3 basketball tournament as a
fund raiser. He received some information from Ted Wernimont on
a specific organization called Gus Macker. Ben reviewed the
budget necessary for Gus Macker to organize this and he feels
that MYE~ could do this on their own with some volunteer support.
Ben is looking' at March or April as a target for this tournament
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to take place. It was suggested that we get some of the Iowa
Hawkeye athletes to assist ,in promoting the tournament.
V. Old Busiuess
1. Committee Reports:
a) Paul provided a Finance Committee Report. He reported that
the committee reviewed the budget. It was suggested to Ben that
he collapse some of the programs. He'collapsed all of the
programs into two (2) programs, employment and corps. The budget
appeared to be in good shape.
2. Program Reports:
a) Linda passed out a revised agency program sheet. A detailed
description was given for each of MYEP's programs and she also
provided data on diversity. It was explained that the Transition
prog~am is operating at a deficit because the unit of service was
so low for the last fiscal year, but for FY94 it has been
increased. She handed out a sheet describing a program called
"Lend me your suits". This is done in conjunction with the Savvy
Boutique, which is a very nice second hand store. '
b) Mick reported that ratings for the ICC came down from Des
Moines and they were great. Mick and Ben will be going to Des
Moines on October II, to meet Duane Leitch and JoAnn Callison.
The YACC was also a success although we encountered a small
obstacle. MYEP will need to reimburse the University of Iowa for
supplies and tools. This has always been the case according to
Warren Slebos at the U of I Recreation Services.
c) Mick "Clark" McFerren was introduced as the new Project
Manager for the "We Deliver" program. He reported that MYEP has
joined the Chamber of Commerce and he is currently meeting with
marketing directors of some of the area banks. He has four (4)
kids training currently for the program. JUlie suggested that
"We Deliver" try focusing their attention on local law firms
because they always have a need for this sort of thing,
d) Discussion was again angaged in regards to a fund raising
committee. Ben felt that there is a need for a committee for
this specific purpose. It was then suggested that all board
members be directly involved in fund raising. Joan made a motion
to approve this. Paul seconded the motion. The motion was
carried.
IV. Adjourn: The meeting was adjourned at 5:30 p.m.
The next board meeting is October 27, at 4 P.M. Mark that downl
o'clock in the afternoon I
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ore Forbes
Secretary
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Ben O'Meara --
Executive Director
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MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY. OCTOBER 14. 1993 - 5:30 P.M.
IOWA CITY TRANSIT FACILITY
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MEMBERS PRESENT:
John Ockenfels, Howard Horan, Pat Foster,
Richard Blum, Robert Hicks
STAFF PRESENT:
Anne Burnside, Ron O'Neil
CALL TO ORDER:
Chairperson Ockenfels called the meeting to order at 5:40 p.m. A
quorum of the Commission was present.
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APPROVAL OF MINUTES:
Hicks asked for a clarification on what study was referenced on the
first page. Ockenfels said this was the Feasibility study that was
completed in February. The minutes of the September 21, 1993,
Commission meeting were approved as submitted.
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AUTHORIZATION OF EXPENDITURES:
Blum made a motion to pay the bills as presented. Horan seconded
the motion and it passed 5 - O.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
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No items were presented.
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ITEMS FOR DISCUSSION/ACTION:
a. AlP Project 3-U-0047-03/Haster Plan - Ockenfels stated it was
discussed at the last meeting that a Master Plan decision would be
made at this meeting. since that time, questions have been raised
that will delay making that decision.
Blum made a motion to table this item until after the economic
impact study is completed by the Iowa City Planning Department.
Foster seconded the motion. Blum said his reasoning for waiting is
that the general public views the economic impact study as being an
important part of the decision making process. He said that the
Commission and those who have followed the Feasibility study
closely know that the economic impact study is a separate issue,
but those who haven't attended the meetings and get all their
information from the news media are not aware of the difference.
Ockenfels was concerned that the delay will cause Iowa city to miss
a deadline for funding for a Master Plan. In order to have a
project scheduled in the last quarter of 1994, applications must be
submitted to the lOOT for revitlw by October 29, 1993. FAA AlP
preapplications must be channeled through the lOOT.
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Hicks thought the Master Plan study decision should be made now.
He stated that in his discussions with the FAA, he was told that
this airport is very safe. But if the airport is to remain in the
current location, some additional safety areas will need to be
purchased. Hicks said that he knows the airport has a positive
economic impact on the 'community, he just doesn't know how much.
Hicks said the commission should just be concerned with planning
for the next few years, not long term. He said businesses are
concentrating on short term planning as opposed to long term
planning. He also said the airport will probably not be viable in
the present location in the next few years. He just does not want
to spend any money at this time.
other Commission members stated that it is more responsible to
develop a Master Plan to include long term as well as short term
planning. There was concern about investing several million
dollars at the current site if there is a probability the airport
would be moved in the next few years. It was stated that less
local funding would be required for a new site than upgrading the
current site.
Ockenfels did not want to eliminate t;he option of voting for a
Master Plan study before the economic impact study is completed.
He was concerned about missing funding deadlines and not being
eligible for funding until 1995.
Ockenfels called for the question on the previous motion. The
motion passed 3 - 2, with Ockenfels and Hicks voting no.
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b. capital improvement projeots - O'Neil presented a partial
list of capital improvement projects for the Airport. He said the
commission should prioritize the projects and decide what projects
should be including in the FY 1995 budget process.
The Commission discussed several projects, including roof
replacement on three buildings, ADA requirements and pavement
repairs and replacement. Some of the projects are fundable through
the state and federal AlP programs, but, a current Airport Layout
Plan is required before a grant can be applied for. The ALP is
part of the Airport Master Plan.
o. FY95 budget - O'Neil discussed the Finance Department's
projection for the 1995 budget. The Commission reviewed the budget
line item by line item and made a few changes. A comment was made
that the operations budget has remained consistent over the last
few years, with the largest changes due to capital improvement
projects.
O'Neil said that a capital improvement project list will be
included in a new Master Plan. Because it will be a couple of
years before a new Master Plan is completed, capital improvement
projects normally eligible for AlP grant funding may have to be
funded ,entirely with local funds.
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There may be an opportunity for state ,funding, but that is a 70/30
split, as, opposed to the 90/10 split from the FAA. The local
matching share could be substantially more.
CHAIRPERSON'S REPORT:
ockenfels questioned why there was a boat in the parking lot by the
united hangar. O'Neil will discuss the issue with Van winkle-Jacob
Engineering, who lease the building. '
ockenfels said that several council candidates contacted him after
it was reported in the Press citizen that all the candidates were
sent an agenda for the september commission meeting but none
attended the meeting. They explained their reasons for not being
able to attend. '
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COMMISSION MEMBERS' REPORT:
Blum reported on the city council candidate night on october 6.
There were only a couple of questions concerning the Airport.
Horan said that while in Davenport last week, he took some time to
tour the Davenport Airport to get a perception of what other
general aviation airports are doing.
Horan spoke to a planning class at the University of Iowa
concerning current issues at the Airport.
Horan, Foster and ockenfels will attend the FAA central Region AlP
Conference in Kansas city on October 29. Burnside will research
whether or not this requires a notification of a public meeting
since a majority of the co~ission is going.
Hicks asked about the progress of Menards. O'Neil stated that
Menards has had their plan reviewed and approved by the FAA. Fill
dirt is being hauled to the site now.
ADMINISTRATIVE REPORT:
O'Neil said the economic impact study survey 1s being conducted
this month.
council candidates were sent some resource material concerning the
Airport.
Fuel prices for equipment used at the Airport will increase because
of new emission standards.
The recodification process for the city Code of ordinances is
progressing on schedule.
The cedar Rapids Airport has received a $ 200,000 grant to conduct
a new Master Plan study.
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SET NEXT REGULAR MEETING:
The next regular meeting was set for November 16, 1993, at 5:30
p.m.
ADJOURNMENT:
Foster moved to adjourn the meeting at 8:18 p.m. Blum seconded the
motion and the meeting was adjourned.
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MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY. SEPTEMBER 15.1993 - 5:30 P,M,
CIVIC CENTER LOBBY CONFERENCE ROOM
MEMBERS PRESENT:
Joyce Patton, Trey Stevens, Roger Christian, Cordell Jeppsen
MEMBERS ABSENT:
Tim Finer
STAFF PRESENT:
Shaffer, Helling. Bob Hardy. Anne Burnside, Brau
OTHERS PRESENT:
John Forrest, Carol Spaziani
LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION
Cable TV refranchising/renewal process,
SUMMARY OF DISCUSSION
Anne Burnside reported there should be no problem adopting rate regulation rules within the
120.day window opened by applying to the Federal Communications Commission for
certification for rate regulation authority, Burnside provided an opinion that there is no
prohibition of commercials on the Government Channel provided the commercials are limited
to helping put on government programming and the channel does not become a principally a
commercial channel. A notice to cure letter has been sent to TCI regarding the transfer of the
franchise to TCI from Heritage. The letter following, the procedures outlined in the 1984
Cable Act, provides TCI an opportunity to comply with the franchise agreement. A lengthy
response wes received which was non,responsive, The deadline for TClto respond to the
RFP has been extended to October 20. PATV will hold an Open House/Info Extravaganza
September 23 at 7:00 p,m, in Library Meeting Room A. The library has identified creating
local history video as a high priority and hopes that with the cooperation of the Community
Television Group videos can be produced on the 1996 stete sesquicentennial celebration and
the centennial celebration of the Iowa City Public Library, Pat Braunger has been appointed
as the Iowa City Community School District Media Coordinator and is quite interested in cable-
related applications, Bob Hardy reported on the efforts of the local access channels to create
a formal arrangement in which they could share resources, work cooperatively and ultimately
better serve the community, Shaffer reported the City will be filling outlhe necessary forms
with the FCC to regulate rates.
CALL TO ORDER
The meeting was called to order at 5:30 p.m,
APPROVAL OF THE BTC MINUTES
Jeppsen moved to approve the July 21. 1993. minutes, Seconded by Patton, Unenimously
approved.
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Broadband Telecommunications Commission
September 15, 1993
Page 2
ANNOUNCEMENTS OF COMMISSIONERS
None,
LEGAL REPORT
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Anne Burnside reported that after reviewing the FCC rules on rate regulation, there seems to
be no reason why an ordinance setting forth rate regulation and rules cannot be adopted
within the 120.day window opened by sending the FCC the franchise authority certification
form, Burnside also provided an opinion regarding commercials on the Government Channel.
There was no prohibition in any code, but the federal mandate to have government access
implies that it is not principally a commercial channel. So long as the commercial program-
ming is limited to that needed to help put on government programming and it does not
become principally a commercial channel, there should be no problem. Specific rules could
be adopted by the City Manager's designee. Shaffer said that the types of Information
Service advertising screens envisioned would be dealing with economic development Issues,
tourist related, theaters, welcome wagon, etc, Burnside reported that Linda Gentry has sent
a notice to cure leller to TCI regarding the transfer of the franchise from Heritage to TCI, This
leller, in accordance with the 1984 Cable Act, sets forth the City's position that TCI is in non-
compliance with the franchise agreement and gives them an opportunity to rectify the
situation, A lengthy response has been received which was rather non.responsive. Linda
Gentry may recommend that the City Council adopt a resolution of notice of violation. Shaffer
reported that TCI representatives came to his office and expressed a concern with paying the
City's refranchislng consulting fees, Shaffer suggested that they note this on their response
to the RFP. The TCI representatives also asked if we were in the formal or informal
refranchising process, Shaffer told them that we were in both, TCI seems to want to be in
the informal process, The City Council has previously adopted a resolution initiating the
formal process, Shaffer said he thinks they're testing the \Vaters on this point. Burnside
reported that the City Council adopted a resolution extending, for a second time, the deadline
for TCI to respond to the RFP, 'Burnside noted that the extensions make TCl's inquiries
regarding the formal or informal process inconsistent as federal deadlines do not apply in the
informal process. This seems to indicate that TCI is anticipating difficulty in getting their
response to the RFP finished under the formal guidelines, Stevens said that granting a 45.day
extension when they asked for 60 indicates the Council's reluctance to grant more
extensions, The deadline is now October 20. Shaffor said the important point is if TCI is
acting in good faith, Jeppsen said the Commission needs to see proof of good will, Christian
asked if the delay was coming from the local company or from corporate, Shaffer said he
believes the delays are originating from corporate due to the initiating of rate regulations.
Burnside said if TCI misses the 30.day deadline to come into accord with the franchise
agreement, the City would probably serve TCI with an official notice of violation. There would
be no further formal action, the non.compliance would be a matter of record and be
considered during the refranchising process, In Anne Burnside's opinion, the manner in which
TCI responds to the situation is significant because it indicates how and if TCI is willing to
work with the City,
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Broadband Telecommunications Commission
September 15, 1993
Page 3
PATV REPORT
A written reported was provided. PATV will hold an Open House/Info Extrava9anza on
September 23.1993, from 7:00-9:00 p,m. in Meeting Room A of the Iowa City Public Library,
Maureen McCormick. Mike Preftakes, Steve Wurtzler and Matt Bowerman have joined the
Board of Directors, The lawsuit against Doyle Detroit and PA TV is being handled by
Shuttleworth and Ingersoll in Cedar Rapids and is proceeding slowly,
TCI REPORT
Bill Blough was absent. Stevens reported he had held a conversation with Blough in which
he indicated he believed the retransmission consent negotiations between TCI and KGAN will
be resolved positively,
LIBRARY REPORT
Carol Spaziani reported that Rick Amundson has been hired as an Audio Visual Technician,
Two library staff members attended a workshop held by the State Library of Iowa and the
State Historical Department to learn how to produce local history videos, Taking the lead in
creating local history video is a high priority in the library's five-year plan, During FY95 and
FY95 the library hopes to work cooperatively with the Community Television Group to
produce local history videos for the 1996 state sesquicentennial celebration and the centennial
celebration of the Iowa City Public Library, The library received notice from the State Library
of Iowa that they have been named as a potential site for inclusion in phase three of the Iowa
Communications Network, Carol Spaziani wrote a letter complaining about the way TCI
handled the channel realignment. The library received one day's notice and was assured
subscribers would receive mail notices before the change, The notices were late and rather
than specifically identifying Channel 1 0 as the library channel. the notice merely indicated that
it was a local access channel. Spaziani requested new channel lineup cards be sent in the
next billing, Shaffer reported he has talked to Bill Blough and TCI will send new channel
lineup cards after October 6 when the situation with KGAN is resolved, Shaffer, said the
channel lineup changes are due to the FCC rate regulation rules and TCl's efforts to come
close to the benchmark to minimize a decrease in revenues, Helling said that if an agreement
is reached with KGAN, it is not sure if WHBF. Channel41n the Quad Cities, will replace KGAN '
because the dispute is more likely between CBS and TCI rather than the local subsidiaries of
the two, Stevens noted that KGAN and Cox Cable have come to terms,
ECC REPORT
Shaffer reported he has met with the new Media Director for the Iowa City Community School
District. Pat Braunger, and she is interested and excited in the developments surrounding the
Community Television Group,
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Broadband Telecommunications Commission
September 15, 1993
Page 4
CABLE TV ADMINISTRATOR REPORT
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Shaffer reported receiving eight complaints-two about getting cable lines buried. one about
the late fee. one about some programming on PA TV. two about the channel lineup changes,
one about a mess left after burying a cable wire, and one about a discriminatory disconnect
which has since be resolved. Tom Flanders, the Interactive Specialist, will be resigning. His
job is now being advertised. A production booth for the Council Chambers will be constructed
on the second floor. Efforts are continuing to resolve the noise problem in the studio space
of the Government Channel. Shaffer reported he is working on a letter responding to PATV's
request to extend their contract with the City. The Government Channel is looking into
buying a satellite dish and a production van, Shaffer said Rice, Williams will soon being
working on a draft ordinance. Shaffer will draft a letter to the cable company requesting the
information they sent to the FCC in regards to rate regulation, Work is continuing to locate
external funding for interconnection with the Iowa Communications Network. the INET, and
School Net.
COMMUNITY TELEVISION GROUP REPORT
Bob Hardy reported that the CTG grew out of meetings begun two years ago to meet issues
such as telephone entry into video programming, refranchising and the impact they would
have on community television. The CTG is made up of representatives of the government
channel, PA TV. the library channel, the educational channel and the Senior Center. In the last
six months the meetings have taken off as members sought ways to become more efficient
in the face of declining resources. One area of discussion has been how to work together and
be mutually supportive to accomplish things for the community which hasn't previously been
possible working independently. Another primary objective is more effective use of resources.
Communication among the community channels has generated enthusiasm for the potential,
opportunity. and expansion such as low power TV and alternative sources of funding. As an
organization, the CTG is already working together and is looking at models of organizational
structure. The structure of the Johnson County Council of Governments may be a good
model as it would enable the members to work together and offer opportunities to outlying
towns and the county. Hardy referred to the materials provided for more extensive discussion
of philosophy, goals, mission statements. etc. Stevens asked if the Coralville City Council has
been informed. Hardy said thet Shaffer and Helling have had conversations with Kelly
Hayworth. Coralville City Manager, and Diana Paulina is interested in bringing it to the
Coralville City Council's attention. The CTG wants to develop a structure which will permit
other communities to enter community television running rather than starting from scratch.
Stevens noted that many Coralville residents use PA TV and that the CTG may be a vehicle
to facilitate cooperation and coordination between Iowa City and Coralville. Helling reported
that Coralville has hired the former City Manager of Maquoketa to assist them with their
refranchising process. It appears Coralville wants to pursue their own route. Coralville may
want to piggyback their refranchising on the work done for Iowa City. Shaffer said that
Coralville may be interested in starting their own government access channel end a library
channel.
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Broadband Telecommunications Commission
September 15, 1993
Page 5
CABLE TV REFRANCHISING/RENEWAL
Most issues were addressed previously in the meeting. The deadline for TCI to respond to the
RFP is now October 20.
RATE REGULATION
Stevens expressed a desire to send out a press release informing the community that the City
will regulate cable TV rates. Shaffer reported he will be filling out and sending to the FCC the
cable programming complaint form which requests the FCC to regulate the extended basic
tier. A recent FCC ruling will permit a negative checkoff on bills for a la cart programming and
permits any customer service standards above those of the FCC to be added to the
subscriber's bills. Shaffer reported that Blough told him that approximately one-third of the
subscribers will pay less and two.thirds will pay the same or more. Stevens noted that part
of this could be attributed to no longer charging for extra outlets which, in effect. subsidized
those subscribers who received fewer services.
PUBLIC DISCUSSION
None.
ADJOURNMENT
It was moved by Jeppsen and seconded by Patton to adjourn. Unanimously approved.
Adjournment at 6:42 p.m.
Respectfully submitted. '
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
SEPTEMBER 8, 1993 . 6:00 P.M.
PLANNING CONFERENCE ROOM - CIVIC CENTER NORTH
MEMBERS PRESENT:
Kevin Hanick, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell, Jay
Semel, Ginalie Swaim
MEMBERS ABSENT:
STAFF:
OTHERS PRESENT:
CALL TO ORDER:
None
Mlklo, Nasby, Schreiber
Robert Bums
Chairperson Russell called the meeting to order at 6:02 p.m.
SECTION 106 REVIEW: PRESS.CITIZEN BUILDING:
MikJo stated that because federal funds will be used for the proposed project to convert the Press-
CItizen building to an elderly housing complex, Section 106 review Is required. Mlklo said the
Commission must first determine whether the Press-Citizen building Is eligible for the National
Register of Historic Places; If the Commission finds that the bulidlng Is eligible, then review of the
proposed alterations to the building In accordance with the Secretary of the Interior's Standards
for Rehabilitation will be necessary. ,
MlkJo said, while a survey was not completed, he feels It Is clear that the building would be
eligible for Inclusion In the National Register, given the architectural quality of the art deco style
building, and the historic Importance of the Press-Citizen building as the local newspaper building.
MlkJo said, with regards to the proposed aiteratlons, there are three main aspects to highlight: 1)
the proposal to replace the glass blocks on the highly visible front facade of the building with
operable windows for ventilation and emergency egress; 2) the proposal to add a vestibule on
the west side of the building for handicap access; and 3) the proposal to remove the 1968
addition to the building. Mlklo distributed handouts addressing the applicable standards for this
project, noting the majority of them deal with window Insertions. He noted, according to the
Secretary of the Interior's standards, the addition would be non-significant. He said, provided the
material used for the vestibule Is compatible with the original building, he feels the addition would
comply with the standards. ,
Bob Burns displayed a drawing showing the west building elevation, noting the brick used for the
vestibule will match the existing brick on the building. He added the vestibule will also be the
same height and use the same coursing as the existing building.
Semel Joined the meeting at 6:08 p.m.
Burns explained the handicap access was being planned for the west side of the building In order
to maintain the current northern facade without a ramp, which would destroy its symmetry and
appearance. He also noted plans to restore the lights to shine on the terra colla front and the
flagpole In front of the building.
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September 8, 1993
Page 2
Burns said the vestibule would Include an elevator providing access to all floors of the building,
Kelly asked If the grade of the sidewalk leading to the proposed vestibule would need to be
changed; Bums replied negatively, adding the slope of the existing sidewalk would provide an
adequate ramp to the vestibule. He said he Is proposing removing a portion of the 1968 addition
because It Is taller and made of concrete blocks, noting removal of the addition would expose the
windows In the rear of the building.
Mlklo said, regarding the proposed alterations to the north facade, It would be difficult to find that
the alterations comply with the Secretary of the Interior's Standards because replacing the glass
blocks with operable windows would change the original art deco character of the building. He
stated a Memorandum of Agreement between the State Historic Preservation Offices, Mr. Bums
and the City might be possible. He said the purpose of the agreement would be to develop a
design for replacement windows that would minimize the change from the original design.
Burns said he had done a great deal of research on replacement windows. He said he had
contacted Judy McClure at the State Historical Society. He said she recommended using steel
window frames with a narrow profile. Bums said, because he could find no steel framed windows
with a thermal break, the replacement windows chosen are aluminum but also with a low profile.
' He said he feels the finish of the windows chosen Is more appropriate than steel windows
because it Is the same color as the finish on the front entrance of the building, adding the vertical
and cross mutlns are also the same color. He said the windows will have a true casement and
are hung from the side. Kelly asked If the panes would be comparable to the size of the existing
blocks of glass; Bums replied the mutins are 1 Inch wide and are the same finish as the frames,
adding the panes of glass are clear.
In response to a question from Swaim, Bums said It would be necessary to replace the entrance
facade windows because there would be one apartment In that area of the building. MlkJo asked
If all of the proposed window replacements are needed to comply with the Code regarding
ventilation, Bums said all of the outside openings /n the building need to be utilized /n order to
achieve the number of apartments proposed. He said he Is committed to providing 18 apartments
and does not wish to destroy the overall symmetry of the windows.
Swaim asked If the panes proposed are available In frosted glass; Burns replied affirmatively but
noted they are quite expensive. He explained the mutins on the proposed replacements are
applied to one large pane of glass, noting they are actually commercial, rather than residential,
windows.
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In response to a question from Hanlck, Bums said narrows blinds would be used to cover the
entire Inside opening, Including the windows and the glass blocks. He said only the window Itself
could be covered but street tight would filter through the glass blocks Into the bedrooms.
In response to a question from Kelly, Bums said some 01 the cement blocks on the front of the
building may need to be replaced; if necessary, blocks from the side of the building would be
used so as to match the ex/sting blocks In the front.
Irelan proposed using frosted glass for the small area above the entrance to mimic the glass
blocks; Bums noted clear glass was used In the original design of the ground floor entrance.
In response to a question from Hanlck, Mlklo explained even If the building Is not listed with the
National Register, If it Is eligible, the alterations must comply with the Secretary of the Inte~or's
Standards. Burns said he Intends to list the building If It Is eligible. In response to a question
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September 8, 1993
Page 3
from Hanlck regarding the Historic Rehabilitation Tax Credit, Bums said the building would not
be eligible for the tax credit if the windows are replaced. He sald the window replacements are
necessary to provide emergency egress. He said he feels the building would never be eligible
for the tax credit as long as it Is used as a residential building.
LIcht asked If the windows must be the size proposed to meet egress standards; Burns replied
the windows must be at least three feet tall to meet standards. In response to a question from
Russell, Bums said, because the windows will be custom maqe, no sample Is available from the
manufacturer.
Burns sald the Section 106 review must be completed in order to release the federal funds to
purchase the building by October 1. He noted all the funding Is In place to complete the project.
Russell asked If there are any future plans to expand the building; Burns replied a proposal for
48 additional units has been discussed. He said It Is his Impression that the City Council would
support such an addition but the funding Is not currentiy available. He added any addition would
not be Incompatible with the current proposal for alterations to the building.
Nasby explained that the financing for this project was based on fair market rents as set by HUD
In May; since that time, HUD has lowered the fair market rents for the proposed units. He sald
the City Is In Ihe process of completing a survey of Ihe rental rates In the downtown area In order
10 file an appeal for an exemption from HUD's currenl rates.
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In response 10 a question from Swaim, Bums said the previous owners of the Press-Citizen
building will be cleaning up the ink and removing the asbestos from the building. He noted the
project also Includes a plan 10 change the leltering over the entrance of Ihe building to read \he
'Citizen Building', If such a change Is acceptable to the Commission; he added the same leltering
style would be used. Miklo sald It would be Important 10 use the same style of leltering since It
Is a good example of the style for thai time. Swaim said she appreciated the proposal to leave
In the word 'Citizen' so Ihalll can continue to tell the story of Ihe building.
Kelly moved 10 find Ihat the Press-Cltlzen building Is eligible for Ihe National Reglsler of
Hlslorlc Places, beceuse It Is an outstanding example of art deco architectural style.
Swaim seconded. The motion carried on a 7.0 vote.
Russell moved that the Commission find the handlcep access addition on the west side,
removal of the south addition, and the change In the sign to "CItizen Building", using
lelterlng of similar size, style, and material as the current sign, complies with the Secretary
of the Intertor's Standards for Rehabilitation. The Commission finds the front facade
window alteration does not comply with the Secretary of the Interior's standards of
Rehabilitation but, given the nature of the adaptive re-use plan, the Commission finds It
to be a reasonable alternative to use window Inserts that Include nsrrow aluminum frames,
as Indicated In the plan, and a pattern that aligns with the grid pattern of the exlatlng glass
blocks. LIcht seconded. The motion carried on a 7.0 vote.
Mlklo said he and Nasby would draft a memorandum of agreement to send to the State Historic
Preservation Office.
Hanlok excused himself from the meting at 6:47 p.m.
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Historic Preservation Commission
September 8, 1993
Page 4
DISCUSSION OF CLG GRANT PROJECTS:
Brown Street Historic District. Irelan said a meeting had been held at the Horrace Mann gym the
previous evening for the residents of the Brown Street neighborhood; Information and maps
regarding the proposed district had been distributed and Svendsen had requested house plans
and old photographs by the end of the month. She saId 15 to 20 persons attended the meeting;
Russell noted less than half of the of the owners of homes In the area had attended. Irelan said
the group discussed the Importance of Brown Street as a National Register Historic District and
Svondsen explained the procedures for becoming a historic district.
Russell said Svendsen expects to have completed a draft of the survey by October to be used
In establishing Brown Street as a local district. He said the goal Is to complete the public
hearings by the Historic Preservation Commission, the Planning and Zoning Commission, and the
City Council by the end of 1993. In response to questions from the Commission members, Mlklo
explained that If a district Is determined to be eligible at the national level, a ballot is sent to each
of the property owners In a proposed historic district; If more than 50 percent object, the district
Is considered eligible but Is not listed.
Colleae Hili Survev. Kelly reported Nash will be out of town until September 20th, adding Nash
had Informed her that the condiUons needed for the photography of the area will not be good until
October.
Russell said the proposed garage will be a 1 1/2 story wooden building with a foundation to
support brick claddlngs that will be added at a later date. He noted the dimensions, height, and
location In relation to the lot line comply with the City Code. In response to a qu~stlon from Mlklo,
Russell said he Is hoping to find a raised panel door at the Salvage Barn for the entrance to the
garage but has not found a suitable solution for the vehicle entrance. Mlklo suggested
alternatives for the doors, based on previous projects reviewed by the Commission; Russell
thanked Mlklo for the suggestions. Russell said the roof of the garage will be dark green, the
walls and door will be red, and the trim will be white.
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COURTESY REVIEW - 722 NORTH LUCAS STREET:
CONSIDERATION OF THE MINUTES OF THE AUGUST 25, 1993, MEETING:
The Commission noted additions and changes to the minutes of the August 25, 1993, meeting.
Semel moved to approve the minutes of the August 25,1993, meeting, as amended. Irelan
seconded. The motion carried on a 6.0 vote.
COMMISSION INFORMATION/DISCUSSION:
Russell reported a meeting of the committee planning the 1994 Historic Preservation Week
activities was scheduled for September 16 at noon In his office. He said representatives from the
Johnson County Historic Preservation Commission, the Johnson County Historical Society, and
Friends of Historic Preservation were expected to allend.
After some discussion, the Commission agreed to change their regular meeting dates to the
second Tuesday of each month at 5:30 p.m.
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Page 5
Mlklo reported the Commission's meeting would be moved to the new conference room In the
lobby of the Civic Center as soon as ills completed. He noted the new conference room hes
video/audio equipment and Is easier for the public to find.
Mlklo said he and Irelan would be attending the National Trust for Historic Preservation
Conference In Saint Louis from September 29 to October 2.
ADJOURNMENT:
The meeting was adjourned at 7:23 p.m.
Minutes submitted by Nancy Schreiber
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
OCTOBER 12, 1993 5:30 P.M.
LOBBY CONFERENCE ROOM. CIVIC CENTER
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MEMBERS PRESENT:
Kevin Hanlck, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell, Jay
Semel
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
CALL TO ORDER:
Glnal!e Swaim
Miklo, Rockwell, Schreiber
Lesle Greb
Chairperson Russell called the meeting to order at 5:37 p.m.
SECTION 106 REVIEW OF HOUSING REHABILITATION PROJECTS:
Mlklo said, of the 5 properties under consideration, only the house at 813 Ronalds Street appears
to be eligible for the National Register as a contributing structure within a potential Northside
Historic District. He noted some of the storms and screens currently on the house are wood and
some are aluminum; there has been a request to replace the wooden storms with aluminum ones,
He noted, In the past, Judy McClure has found aluminum storms acceptable as long as they are
an appropriate color and of a flush profile. In response to a question from Russell, Miklo said the
rehabilitation project proposal meets the Secretary of the Interior's Standards and Guidelines for
Rehabilitation of Historic Structures.
Russell moved that the Commission find the structure at 813 Ronalds Street eligible for the
NatIonal Register of Historic Places and recommend acceptance with the condlllon that the
replacement storms are a historically appropriate color, such as black or dark brown.
Hanlck seconded. The motion carried on a 6-0 vote.
In response to a question from Hanlck, Miklo said none of the other 4 properties being considered
are particularly outstanding In terms of architecture or a historical event or person, nor are they
located In neighborhoods which are as a whole of a character eligible for listing in the National
Register. The Commission agreed the houses located at 712 Walnut Street, 1902 H Street, 428
FJfth Avenue and 1521 Broadway Street are not eligible for listing in the National Register of
Historic Places.
DISCUSSION OF PROPOSED ALTERATIONS OF THE RENO-BERG HOUSE:
Rockwell explained on June 9, 1993, the Board of Adjustment approved a special exception to
permit a single-family residence on a lot of record subject to conformance with the site plan and
elevation submitted on June 9, 1993, showing the driveway on the east side of the property, and
Including retention and planting of trees as shown on the site plan and placement of the residence
27 feet from the Davenport Street right-of-way. The site, plan approved included a single-car
garage to the rear of the hOlJse. She noted the Board considers a number of factors, Including
whether a request Is complimentary with surrounding structures and whether a proposal would
be harmful to the neighborhood and therefore no further view Is required.
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October 12, 1993
Page 2
Rockwell said Lesle Greb has submitted a request to amend the approved special exception,
citing drainage concerns and the change In grade from the rear portion of the lot to Davenport
Street as major reasons. According to the applicant, the grade changes compel the placement
of the Reno.Berg house at an elevation considerably above the level of the Davenport Street
frontage, which would allow for a garage to be constructed under the house. Greb has submitted
an amended site plan and building design to accommodate a two stall garage under the cottage;
the one.car garage and the driveway to the rear of the lot have been eliminated in the revised site
plan.
Rockwell explained the staff of the Board of Adjustment has requested the Historic Preservation
Commission consider the requested amendment In order to provide their expertise and guidance.
She noted the Board must consider more factors than just the historical character of the house.
Hanlck asked if the Board was empowered to consider historical factors; Rockwell replied
historical character considerations were part of their original decision to grant a special exception.
Miklo noted a letter from Greb, included in the Commissioners' packet, explaining the reasons for
the proposed amendment.
Greb said the approved 'site plan does not show the grade of the lot to which the house is to be
moved; after the special exception was approved, a survey of the land was completed, showing
a substantial grade change on the lot. In response to a question from Russell, Greb said the lot
has a slope change of 5 feet In a distance of 125 feet on the east side and a change of 7 feet
In 125 feet on the west side. She also noted with the required 27 foot setback, the house must
be placed at least 40 feet from the curbllne. She said there are definite drainage concems
regarding the lot that were not addressed In the original plan. Greb said she also has safety
concems because In the approved plan, the rear entrance to the house Is In wooded, secluded
area. Greb stated she had obtained a letter from Meredith Jacobson of the Rape Victim
Advocacy Program, which confirms that her concerns regarding safety are valid. Russell noted
a copy of that letter was Included In the Commissioners' packets.
Russell said the role of the Commission Is to consider the effect of the proposed amendment on
the historical character of the house; the Board of Adjustment has the right to decide if Issues,
such as drainage and safety concerns, outweigh historic preservation concerns. Greb said If an
acceptable plan to move the house onto the lot cannot be designed, the house will be torn down;
she realized a garage would not have been built under the home In the 1880's but an unattached
garage would also not have been necessary. Greb presented a slide show of the surrounding
neighborhood and examples of homes with garages underneath.
Irelan asked, If a garage was Included under the home, If It would be possible to design a side
Ilntrance; Greb replied that the required excavation and retaining wall for that option would be too
expensive. In response to a question from Licht, Mlklo said the required sldeyard setback Is 5
feet. Greb noted the amended site plan she Is proposing requires no excavation. In response
to a question from Hanlck, Greb said there Is a screening of trees between this lot and the
adjacent house.
Licht said the house In question Is a historical cottage; an attached garage added off the side to
the back In the same proportions would require no paving or a retaining wall and would not take
away from the charm of the cottage's appearance. She also suggested moving the house and
garage to a side portion of the lot, if possible, Greb said the location of large trees on the lot
would make Licht's proposed placement Impossible. Greb noted a garage to the side of the
house would also allow no space to turn around, adding she does not feel It Is safe to back out
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Hlstortc Preservation Commission
October 12, 1993
Page 3
of the driveway onto the street. She reiterated her concerns regarding safety when going from
her car to her horne In a wooded, secluded area. She added she would also like as much yard
as possible preserved for landscaping and gardening.
Russell said the Commission's suggestion regarding a garage to the side or the back
presupposes the It would be '":tached to the house to alleviate Greb's saiety concerns. He noted
such a plan would require the use of no more yard than the approved site plan. He said the
Commission Is looking longer term than the existing trees on the lot may last; a house with a
foundation Is fairly permanent.
Greb said she cannot afford to build a new garage and It would be expensive to attach the
existing garage to the house; she feels her money would be better spent on the changes she is
proposing. Greb said, with the plan the Commission Is proposing, she would lose space to turn
around and also would not meet the City's requirement for off-street parking. Miklo noted the
drtveway would satisfy the City's Zoning Ordinance regarding off.street parking.
Keliy said the role of the Commission Is to preserve the historical character of the house; the
proposal Greb has presented does not preserve that character. Greb said she would like to save
the house from demolition; Kelly agreed but said It should be done in a manner that retains the
hlstortcal character of the house. Irelan said, with the changes proposed by Greb, she may as
well bulid a new home. Greb said she could not afford to build a new home, noting there is
already a large addition on the back of the house.
Licht said It would be almost as expensive to elevate the house to accommodate a garage
underneath as It would be to build a small attached garage and pave a drtveway. She said she
realizes the plan approved by the Board of Adjustment Is not a viable option for Greb but said
Greb should consider all other options before setting her mind on one alternative. She said an
attached garage, as proposed by the Commission, could satisfy all the concerns of Greb and the
Commission. Greb said a basement will be dug either way so there would be no additional cost
If the garage were placed under the house. Licht said, while cosl may be an Issue for Greb, the -
Issue for the Commission Is that the character of the house will be lost If a garage Is placed
underneath; as a preservationist, she cannot say Greb's proposal Is a good alternative; adding
she believes there are acceptable alternatives that would not greatiy Increase the expense of
relocating the house. She said the cottage Is eligible for listing on the National Register and has
significance to the City, which Impacts how the Commission chooses to deal with It.
Russell said Greb's current proposal would destroy the hlstortc character of the cottage. He
recommended Greb explore other alternatives that would better preserve the hlstortcal character
of the building.
Greb repeated that the alternative proposed by the Commission does not meet the City's
requirements for off.street parking; Mlklo reiterated the drtveway would provide the required off-
street parking. Greb said, If a car were parked In the drtveway, the garage would be
unaccessible. Russell said that would be a minor Inconvenience compared to Changing the
facade of the home by placing a garage underneath. Greb said construction of a new garage Is
not an option. Irelan suggested Greb compare the costs of the alternatives proposed before
making a decision. Greb said she was already aware of the costs and she Is sure she cannot
afford a new garage. Russell said he believes Greb may be making Incorrect assumptions about
the costs Involved and asked Greb to provide the Commission with cost estimates for the vartous .
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Historic Preservatlon Commission
October 12, 1993
Page 4
alternatives; Greb replied she knows the costs would be too high and new construction Is not an
option.
Greb asked If tearing the house down was preferable to her proposal to any of the
Commissioners; Russell replied the Commission would obviously prefer to preserve the home,
adding he does not believe the proposals submitted by Greb are the only alternatives available.
Hanlck said Greb should at least explore the alternatives presented by the Commission. Greb
reiterated her desire for space to turn around In the driveway, noting the lot In question Is located
at the top of a hili and safety Is a concern.
Russell moved to find that It Is the sense of the Commission that the option presented In
Exhibit A would be acceptablej an amendment to Include an attached garage on the
northeast comer would also be acceptable but the Commission does not view the options
proposed In Exhibit B or C as compatible with the existing historical character of the
building and does not find them acceptable. The Commission recommends that concerns
regarding cost, safety and drainage be addressed with additional options for an attached
garage at the rear or side of the house. Irelan seconded. The motion carried on a 5.0.1
vote. with Hanlck abstalnlna.
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DISCUSSION OF CLG GRANT PROJECTS:
BROWN STREET HISTORIC DISTRICT
Mlklo said Svendsen Is hoping to provide a draft nomination to the Commission within the next
few weeks; the Commission may wish to schedule a special meeting to review the draft and to
set a public hearing for November. Russell agreed. Mlklo said he would contact the Commission
members to schedule a meeting as soon as the draft Is received.
COLLEGE HILL SURVEY
"
Kelly reported Nash Is at the point of composing a letter Inviting residents of the entire sUlvey
area to an ever.lng meeting. She said a student Intern from the City's Planning Department has
been assisting Nash with the photography of the area; Nash Is also planning to prepare a
database survey of the neighborhood. Kelly said she had suggested Nash coordinate plot maps
for display use at public meetlngs.
Russell encouraged the Commission members to attend the meeting If possible, adding he would
be willing to make a presentatlon at the meeting. In response to a question from Ru~sell, Mlklo
said notlce of the public hearings for the proposed historic district will be sent to all property
owners In the area.
DISCUSSION OF HISTORIC RESOURCE DEVELOPMENT (HRDPI GRANT:
Mlklo reported the City received an HRDP, grant for preparation of a conservation district
ordinance, noting the amount received was $2,500 less than was requested. He reminded the
Commission that the City Council had Indicated that If the grant application was allocated $4,000
from the City's contingency, funds could be applied to the project, Mlklo said he could canvass
the consultants who had presented cost estimates for the project to determine If any of them feel
they could complete the project satisfactorily for the $8,000 available.
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Historic Preservation Commission
October 12, 1993
Page 5
DISCUSSION OF NATIONAL TRUST FOR HISTORIC PRESERVATION CONFERENCE:
Irelan and Mlklo presented a summary of the National Trust for Historic Preservation Conference
activlUes they recentiy attended In St. Louis.
CONSIDERATION OF THE MINUTES OF THE SEPTEMBER 8, 1993. MEETING:
The Commission members noted several corrections to the minutes of the September 8, 1993,
meeting.
LIcht moved to approve the minutes of the September 8, 1993, meeting, as amended. Kelly
seconded. The motion carried on a 6-0 vote.
COMMISSION INFORMATION:
Mlklo distributed copies of the Annual Report of Boards and Commissions for Fiscal Year 1993.
Mlklo reported a seminar on preparing applications for HRDP grants was scheduled for December
4th In Wapello.
Russell reporied the Historic Preservation Week Committee met on September 16 to discuss the
details of next yea~s event. He said the possibility of eliminating jurors was discussed; the
committee would be presenting a recommendation regarding jurors and categories to the
Commission after the first of the year. Semel said he feels the Jurors are Instructive; Licht said
Jurors add Impartiality and provide an additional perspective. Miklo noted one advantage of
eliminating Jurors would be that the competition aspect of the program would be eliminated and
everyone would receive an award.
In response to a question from Hanlck, Mlklo said Judy McClure had found the proposed
alter~tlons to the Press Citizen Building acceptable but he Is unsure of the status of the financing
for the project.
ADJOURNMENT:
The meeting was adjourned at 7:34 p.m.
Minutes submitted by Nancy Schreiber
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MINUTES
PARKS & RECREATION COMMISSION
October 13, 1993
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS:
FORMAL ACTION
TAKEN:
IOWA RIVER
CORRIDOR UPDATE:
John Beasley, Bill Brandt, Matt Pacha, John
Pelton, Dee Vanderhoef, Mary Weideman
Tom Bender, Deb Liddell, John Watson
Howell, Kriz, Moran, Trueblood
Alejandro Fogel, Jan Hubel
Moved bv Brandt. seconded bv Beaslev. to
aporove the minutes of the September 8. 1993
meetina as written. unanimous.
Moved bv pacha. seconded bv Pelton. to
discontinue discussion of the oroiect and to
vote whether or not the commission was in
favor of the "Incas Road". AYES: Vanderhoef,
Weideman. NAYS: Pacha, Pelton. ABSTENTIONS:
Beasley, Brandt. The motion failed. Moved bv
pacha. seconded bv Pelton. to table discussion
of the proiect until further information can
be obtained. AYES: Beasley, Vanderhoef,
Weideman. NAYS: Pacha, Pel ton. ABSTENTIONS:
Brandt. The motion carried.
Trueblood indicated the Iowa River corridor
Update Study-Trails Standard section should
have been on the agenda, but was overlooked.
He stated the Trails Commi ttee of the
Riverfront and Natural Areas Commission would
like the commission's reaction to this plan
prior to sUbmitting it to the city Council.
Jan Hubel, member of the Riverfront and
Natural Areas Commission and Trails Committee
member, was present to answer any questions.
Weideman polled each member to determine
,whether or not there was a consensus of
support. Pelton stated he had no substantial
reservation; Vanderhoef stated she strongly
supported it. Beasley stated it was a very
admirable project and he would endorse it, but
stated he had some reservations as to whether
the plan would get completed due to some huge
obstacles, such as the University of Iowa
Hydraulic Plant. Hubel stated the plan has
been around for 20 years with no momentum to
try to overcome the obstacles, but there was
momentum now to do so. Pacha stated he was in
favor of the plan, but reiterated the same
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concerns as Beasley. Brandt stated it was a
very admirable effort, but was concerned about
the cost. He felt the number of people who
would use the trail system would be in the
minority, and questioned the majority paying
for the minority. He stated as far as
endorsing the plan if funding would come from
the taxpayer's pocketbook he was not for it,
but if federal funding, grants or user's fees
paid for the trail system he was in favor of
it. He added the trail system would be a
great thing to have in Iowa city, but added
the obstacles would be difficult to overcome.
Weideman stated she considered trails as parks
in themselves, and felt it was impossible to
be opposed to connecting existing trails to
others. She stated the commission is to
represent all of the constituents, and she
felt the people who benefit from recreation
services and parks will and do use trails.
Weideman stated there was a need for trails
and use of city funds was appropriate for this
purpose. weideman indicated she was in
support of the recommendations made in the
plan. Hubel stated she felt more and more
people would use the trails once they are
built. Weideman stated the consensus of the
commission was that they supported the plan,
with some concern being expressed as to the
source of funding.
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PROPOSAL:
Trueblood, stated Alejandro Fogel visited with
him after last month's commission meeting and
indicated he would prefer to locate the "Incas
Roadll on city property, as opposed to
University property because he wants it to be
a gift to the citizens of Iowa city.
Trueblood stated staff met with Fogel in upper
city Park to determine a site that would be
suitable for this project. The area selected
begins at the information sign located at the
entrance to lower City Park, follows the ridge
over to the iog cabins, ending at the stairway
which leads down to the old bear cage (stage
area) in lower city Park. The road would be
approximatelY 150-200 yards long and 6 feet
wide, would provide a natural pedestrian way,
and would not reguire a lot of maintenance.
Fogel stated the road would consist of a layer
of limestone waste and' gravel, with chips of
ceramics placed on top of the gravel. Pacha
was concerned about weeds growing up through
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the gravel and it becoming a maintenance
problem in two to three years; Fogel stated
the limestone would kill the weeds and grass.
Beasley asked how long this project would take
to build, with Fogel indicating one week.
Weideman asked if Fogel was planning on
replacing the ceramics chips which might be
taken from the site. Fogel stated the road
would be a metaphor for what is happening with
archaeological sites allover the world that
are being destroyed by people. Beasley asked
if staff had any concerns. Trueblood
questioned whether or not the project would
still have the same affect or impression on
people after the artifacts are gone; and
stated as far as maintenance, concerns are
minimal. Fogel stated he would erect a plaque
and newsletter rack that would explain the
project and its intent. Beasley asked if a
path was needed at this site, with Trueblood
indicating there was no need for one, but felt
it would be used if constructed. Weideman
polled each member. Beasley stated he had no
problem with it if Fogel wanted to spend a
week building a pathway that would serve a
function or purpose. Pacha stated he was not
in favor of it, in that it may not be wide
enough for a walkway and bikers may misuse it.
Brandt stated he had no feeling one way or the
other. Pel ton questioned whether other groups
would want an equal opportuni ty to do
something similar. He stated with so many
diverse interests in Iowa City, he could see
ci ty Park becoming a museum and not a park.
He stated he did not like the idea of covering
up vegetation. He felt that after the
artifacts are gone from the site it would
simply become a gravel road and would no
longer be the Incas Road, and noted the need
for a path in this area is not strong or high.
Vanderhoef questioned what the plaque would
say. She stated she did not objec~ to this
proposal if the intent of this project is well
described in the verbiage on the plaque, it
serves the purpose of educating others, and as
long as the road is functionary. Fogel stated
it is a conceptual piece of art to cause
people to think and remember their past,
ancestors and history. He stated the piece
was not a celebration of Incas culture but was
about civilization and remembering our past.
Pelton stated he felt it was a symbol of
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another civilization. Pacha stated he was not
'concerned about the precedence aspect, in that
the commission would judge each
proposal/request by its merit. Weideman
stated she did not have a concern about a
floodgate effect. She stated the wording on
the plaque needed to state the intention of
the project, cherishing mutual history (keep
in education historical perspective). She
stated she would like to see the 'proposed text
of the newsletter and plaque. Pacha
questioned whether or not there was sufficient
support for this project; he did not want
Fogel to put further work into it if the
commission would not support it. Moved bv
pacha. seconded bv Pelton. to discontinYg
discussion of the Droiect and to vote whether
or not the commission was in favor' of the
"Incas Road". AYES: Vanderhoef, Weideman.
NAYS: Pacha, Pelton. ABSTENTIONS: Beasley,
Brandt. The motion failed. Brandt stated he
had two concerns: 1) Fogel wishes to give a
gift to Iowa city, and the commission is
debating whether or not to accept it. He
stated if in fact Mr. Fogel was donating
$25,000 the commission would accept that with
open arms, and felt the commission was
prostituting itself because it did not want a
gift because someone's labor or love is
something that is not the commission's. He
stated this was 'the reason for his abstention,
that it was a gift but he could not agree,
taking open space so desperately needed and
putting a gravel road on it. 2) He would like
the commission to have more input into how
they would like the project completed. He
felt 500 square yards was a tremendous amount
for a trail, and suggested possibly making it
50 square yards. Brandt stated his biggest
concern is what would happen to the project
area in two years; would it just become a
graveled walkway and the city would have to
maintain it? Weideman questioned the
permanency of the art aspect of the project,
in that once the loose ceramic pieces are gone
will the plaque cause the average citizen to
appreciate it, Fogel stated the original
concept is to leave time to do its work, and
the road will always be there as a piece of
art. Weideman did not have a concern about
a possible floodgate affect, but did have a
concern about the text of the plaque and
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FLOOD DAMAGE
UPDATE:
newsletter. She felt the statement should be
from a education historical perspective -
cheris'hing mutual history. She stated she
would like to see the proposed text of the
newsletter and plaque. Weideman asked if the
commission was willing to continue to consider
it, notinq she and Vanderhoef would like to
see Fogel continue work on it. Beasley stated
it was up to Mr. Fogel whether or not he
wanted to put more effort into the project,
knowing there was no guarantee that the
project would be approved in the end; if Mr.
Fogel was willing to put more work into the
project he was willing to listen. Moved bv
p~c~a. seconded bv Pelton. to table discussion
Q! ~h~ Droiect until further information can
be obtained. AYES: Beasley, Vanderhoef,
Weideman. NAYS: Pacha, Pel ton. ABSTENTIONS:
Brandt. The motion carried. Weideman stated
staff would prepare a list of concerns for Mr.
Fogel.
The commission was provided with a listing of
the flood clean up and repair needed to Iowa
city parks, and a tentative completion
schedule. Trueblood reported the Parks
Division will have a crew of six individuals
specifically being assigned to flood related
tasks. These unemployed individuals have been
hired through a 100% reimbursable grant
administered through the JTPA program.
Trueblood'stated Lyle Drollinger had indicated
to Bob Howell that he would not be re-opening
the carnival rides in lower city Park; Pelton
stated he felt getting this in writing would
be appropriate. Trueblood asked for a general
feeling about leaving the sand dunes created
by the flood along the west side of the river
as a natural area, possibly establishing a
sand prairie. Brandt questioned the ,possible
liability to the city in that people might use
it as a beaCh/swimming area, and asked if the
city would be liable. Trueblood stated the
city's legal department would need to
determine it. Weideman indicated other than
the liability issue she felt it was a good
idea, with Vanderhoef adding she liked the
idea of a sand prairie. Pacha stated it would
probably be cheaper to leave the sand dunes as
a natural area. Pelton' stated establishing it
as a natural area would be a historical
testimonial to the flood of '93. The
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FUND RAISING
EFFORTS -
FLOOD REPAIRS:
consensus of the commission was that they
agreed with this proposal.
Beasley reported the Parks and Recreation
Foundation met to discuss fund raising efforts
to support flood repairs. The foundation is
working with a committee formed by the Mayor
to raise funds to repair flood-damaged parks.
The committee's goal is to raise $150,000, and
will be utilizing the Parks & Recreation
Foundation as a depository for donations. He
reported a short note asking for donations
will be sent out with the city utility bills,
and they are planning on obtaining the Chamber
of Commerce business list and will be sending
a similar letter to area businesses.
Trueblood asked for the commission's reaction
to placing similar information along with
pictures and possibly a detachable envelope in
the department's winter brochure. Pelton
questioned the need to provide an envelope due
to the cost involved. Vanderhoef stated it
could be a one page form with the address on
the back which could be folded and stapled.
The commission as a whole felt this was a good
idea.
Weideman reported Deb Liddell would not be
able to continue to serve as the commission's
representative on the Riverfront and Natural
Areas Commission, and asked commission members
to consider volunteering. She stated this
position would be filled at next month's
commission meeting; if there was no volunteer
she would appoint someone.
RIVERFRONT &
NATURAL AREAS
COMMISSION:
BUDGET:
Trueblood reported staff is working on next
year's budget. With respect to CIP's, he
indicated there would only be the annual
replacement programs, due to the fact that the
Commission had already prioritized projects
through the year 2,000 (per city council's
request). city Council would like to see a
three-year plan on fees; therefore, staff will
be reviewing recreation fees and bringing
proposed fee increases before the commission
at a future meeting. Vanderhoef stated at
that time she would like to discuss the SPI
programs, most of which are exempt from fees.
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COMMISSION TIME:
Beasley referenced the letter to Council about
bicyclists in Hickory Hill Park. pacha
indicated he noticed the Sherman Chimney Swift
Tower group received a $1,800 State Historical
Grant, and asked about the project's status.
Trueblood stated the group had withdrawn their
proposal to place it in Hickory Hill Park at
the time the Bluffwood group was proposing
placement of the Bluffwood cottage in the park
also. He has 'not heard from them since that
time.
CHAIR'S REPORT:
Weideman stated she attended a FIRST meeting,
and was questioned about whether or not the
commission would be interested in having a
liaison person between the commission and
FIRST. Weideman 'indicated to them that if
they would like their people to have more
input they should send someone to the
meetings, or if they want to be represented on
the commission to apply for a vacancy. They
were feeling they needed more of a voice on
the commission. Also told them not to apply
if only goal was to get trails passed - scope
of commission is much more broad.
Weideman reported she and Trueblood met with
people who are putting together Art/Cultural
Center ("Center Space"). They have gone ahead
and created an updated brochure. city Council
has asked for feasibility study. At some
point they will be approaching the commission
for an endorsement, and this matter should be
put on a upcoming agenda' for further
discussion.
DIRECTOR'S REPORT:
Trueblood reported on the following:
COLLEGE GREEN PARK - The project is nearly
completed, with a few repl~cement trees to be
planted. project Green going to plan
dedication ceremony next spring.
SOUTH HICKORY HILL PARK - Bridge project
underway - filling in and correcting drainage
problems.
RYERSON'S WOODS - Staff obtained an extension
on the grant as to time the project must be
completed by. The lower portion of the trail
has been completed and work is being done at
this time on the parking lot.
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BICYCLISTS IN HICKORY HILL PARK - A copy of a
letter from Amy Kolen concerning bikes on
trails - will be talking with police chief and
others to see if anything we can do. Signs
have not been effective in the past.
Moved bv Beasley. seconded bv Brandt. to
ad;ourn. Unanimous. The meeting adjourned at
7:25 p.m.
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REGULAR MEETING OF BOARD OF TRUSTEES
OCTOBER 28, 1993
4100 PM
Members Present:
Greenleaf, Hargrave, Hobart, Hubbard,
Lundquist, Moyers, Singerman, Spencer, Traw
Members Absent:
Black, Clark, Craig, Eckholt, Eggers, Green,
Lubaroff, Spaziani
Call meeting to order
Staff Present:
The meeting was called to order at at 4:08 pm
Approval of Minutes
Minutes for the following meetings were approved:
Special meeting of September 21, 1993. HObart/Moyers
Regular meeting of September 23, 1993. Moyers/Singerman
Special meeting of October 19, 1993. Traw/Moyers
Financial Report
Receipts continue in their upward trend and were up 2B% over first
quarter of FY93. Sale of fee Cards to university Heights have
increased by 25%. The subject of fee cards for University Heights
users prompted a discussion suggesting possible future p.egotiations
for a service contract.
Exoenditures were displayed in a newly formatted report. Year to
date and comparison to previous fiscal year were shown. Some
discussion on the trend of certain expenses was held.
Gifts & Bequests . It was noted that the Board approved $500 for
Hospice Road Race, not $300 as was indicated. The sources of
income for the undesignated portion of the fund were reviewed
Disbursements:
Visa expenditures for September were reviewed.
Disbursements for September were approved. Moyers/Singerman
Staff Reports:
1. Classification study: Eggers described the recent
classification study conducted by the City. Periodically, job
descriptions become outdated and the City brings in a
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consultant to re-evaluate the plan. The City is just
completing such a process. This is very time consuming;
twelve working days were spent by each of two library staff
members for both the study and the appeal procedures. Once
this phase is completed, it is presented to the union to
negotiate the pay scale. When and if a new pay scale is
settled on, the City assumes the cost of any higher salaries.
Eggers feels this process and traditional classifications and
pay plans are damaging to staff morale and run counter to
contemporary ideas about how to motivate employees to feel
part of a team process and to take responsibility for their
jqb. General trends are towards fewer, broader job
classifications and pay ranges. This process seems to
increase the number of categories. The Library went from six
to eleven pay levels for example.
2. Councilwoman Susan Horowitz' letter was responded too and the
Board was pleased with the information contained in the
response.
3. Orientation for new Council members: It was recommended that
the Board prepare an orientation in late November/early
December and give new Council members a tour of the library
along with a question and answer session. A breakfast meeting
with conversation from Board members and then a tour was
tentatively scheduled for Tuesday, November 23 at B:OO am.
The agenda will consist of updates and highlights by our three
committees; Search, Planning and Expansion.
4. Development Office Report: Dates to remember - Sunday
November 21, 12:30 to 2:30 pm is the date planned for Books
for Giving and Liking. It's a chance to benefit the library
and to buy books for holiday gifts. Project Holiday will
begin Monday, November 15 and run through the end of December.
The Funding the Future campaign is winding down with a goal of
meeting the match by December 31. Over one million dollars has
been raised. Eckholt laid out plans for continued deferred
giving activities once the campaign is concluded. He also
reported that over $17,000 has been raised for the Sustaining
Fund during the first quarter - up from a year ago - and that
overall giving so far in FY94 is at $56,000.
5. 1st Quarter FY94 statistics.
Board members always show interest in which numbers went up
and which went down and why when reviewing this report. This
quarter was no exception. Circulation increased 11% over a
year ago; about 180 people entered the building each hour open
during the first quarter. It was pointed out that several of
the use indicators now used by Information Department -
questions answered by FAX, dial-up to COMPASS, users of REFNET
and on-line searches . reflect the heavy use of electronic
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information. REFNET is used 3 n of the time. Also of
interest were the large number of adults served in the various
outreach programs.
6. Surveys: Clark asked for volunteers from the Board to assist
in the conducting of a telephone survey to use as background
data for the long range planning committee. Volunteers must
make a three hour time commitment to call about 20 different
names, complete the surveys and turn them in to the library.
In addition, there is a one-hour training session. Another
survey is underway. The Planning Committee is sending a
survey form to Board members, staff, volunteers, City Council,
Board of Supervisors, City Department heads, School Board,
etc. This survey consists of three open-ended questions and
will be also used by the committee for the strategic planning
process.
7. Inservice Day, December 10. Craig will send a letter with
proposed schedule and list of potential workshops to all Board
members.
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8. Eggers informed the Board of the recent death of Don Benda who
performed with Deanne Wortman and Popo. She described the
story hour presented this day by Deanne who skillfully raised
the issues of loss and sadness with the children and then
retired Popo. A fund will be established in Benda's name.
The Board expressed interest in participating in some
recognition of his death. A letter will go out from the
Board, and as the fund develops, the Board will participate in
some way.
President's Reportl
Greenleaf combined his report on the procedures for hiring an
architect with the report from the Facilities Planning Committee.
Six architecture firms were selected out of a group of 13 who
responded to the committee's Request for Qualifications. Those 6
have been mailed out a Request for Proposal (RFP). Representatives
from 5 of the 6 groups toured the library today with Eggers and
Greenleaf. After a review of their proposals, all six firms will
be interviewed on either December 1 and 2. On behalf of the
committee, Greenleaf recommended that Board members attend the
interviews in order to be involved in the final decision. A
regular Board meeting is scheduled for the 16th of December and the
approval of the firm selected will be on the agenda.
Announoements from membersl
Moyers complimented the staff on the Business display currently in
the lobby.
Reports from committees and support groupsl
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Search Committee: Moyers referred to the documents in the packet
that were developed by the COlnmittee: a timeline, the Job ad, the
Job Description and list of Critical Skills which were the basis
for the other documents. Moyers asked the Board members to
reserve time in April for participating in the interviews. Hobart
asked that the Board approve the pertinent documents so the
committee can proceed. Traw moved that the committee be authorized
to place the ad and followup with the job description and essay
, questions as presented. Lundquist seconded. The Committee is
still developing the questions to send to those applicants who meet
minimal qualifications.
Planning Committee: The Planning committee is about to hire a
consultant and facilitator to help them through the planning.
process. He will meet with the staff members of the committee on
November 5 to begin planning for the retreat. A two day retreat on
January 9 and 10 is is being planned. January 16 and 17 are the
alternative dates. A group of about 15 or 20 people will meet and,
having received preliminary information about the library, will
use a planning model suggested by the consultant and revised by the
committee. The next full committee meeting is Tuesday, November 9
at 5:30 pm.
All committees were thanked for their efforts and hard work.
llY95 Budget:
No major changes were made except for revisions to Notes to Form 1,
Request for Circulation Coordinator and the notes to Form 2 which
was Staff Development. A motion was made by singerma:n and seconded
by Traw to approve the budget as proposed.
Approve resolution for joint negotiations. The resolution for
joint negotiations with City Council for purposes of negotiating
wages and new classification system with Local 1B3 of American
Federation of State, City and Municipal Employees (AFSCME) was
approved. Traw/Singerman
Lundquist moved and Moyers seconded the motion to adjourn at 5:5B
pm.
Submitted by
Martha Lubaroff
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
OCTOBER 27. 1993 7:30 P.M. SPECIAL MEETING
CIVIC CENTER COUNCIL CHAMBERS
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SubJect to APP10Vdf
MEMBERS PRESENT:
Ann Bovbjerg, Sally Dierks, Jane Jakobsen, Tom Scott, George
Starr
MEMBERS ABSENT:
Pete Cooper, Dick Gibson
STAFF PRESENT:
Bormann, Davidson. Franklin, Miklo. Moen, Schreiber
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:46 p.m.
ZONING ITEMS:
1. REZ93.00 1 O. Public discussion of an epplication submitted by First Muscetine Proper-
ties, Inc. to rezone a 7.86 acre parcel located north of Muscatine Avenue and east of
First Avenue from RFBH, Factory Built Housing Residential, to CC-2, Community
Commercial. (45.day limitation period waived to October 27, 1993.)
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Miklo said the proposed rezoning is of an area currently zoned RFBH and is the site of
the Towncrest Mobile Home Court; if the rezoning to CC-2, Community Commercial,
is approved, the applicant has indicated that the mobile home court and the adjacent
properties already zoned commercial would redevelop as a grocery store with retail
shops attached. In their examination of the proposed rezoning, staff found there is
some support for redevelopment of this erea in the Comprehensive Plen in that the Plan
encourages commercial development to occur in existing cores rather than creating
new commercial areas. However, this must be balanced with other concerns identified
in the Comprehensive Plan, including the arterial street plen, which identifies an
existing capacity constraint at the intersection of Muscatine Avenue and First Av~nue,
and also the section of the plan that addresses housing, which designates the RFBH
portion of this property as appropriate for housing at a density of 16-24 dwelling units
par acre,
Miklo noted the applicant has agreed to pay $45,000 to address traffic issues. He said
staff has estimated that approximately $97,000 in moving costs would be incurred if
the 60 households currently living in Towncrest Mobile Home Court are required to
move; this estimate includes the cost of administering a program to assist the tenants
with relocation such as the fee cherged by Life Skills to provide programming and
assistance in locating units. He noted the applicant has offered to pay the City
$25,000 to assist with relocation expenses; It may also be possible to obtain $30,000
in Community Development Block Grant funds, subject to a recommendation by the
Committee on Community Needs and approval by the City Council.
Miklo listed the conditions staff recommends for epproval of the rezoning request:
1) Access easements across the subject property and adjacent redevelopment site
will be granted to owners of the James and Hansen properties to provide
access to First and Muscatine avenues,
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Planning & Zoning Commission
October 27, 1993
Page 2
2) The applicant agreeing to relocate the curb cut and driveway on Muscetine
Avenue to align with Wade Street if and when the James property to the west
redevelops.
3) Additional right-of-way will be dedicated for First Avenue (7 1/2 feet) and
Muscatine Avenue (7 feet).
4) A concept plan. including bUilding elevation drawings and a landscaping plan,
shall be approved by the Director of Planning and Community Development
prior to site development. The concept plan shall include provisions for land-
scape buffers between the proposed development and the eXisting residential
development to the north and east of the subject property.
5) A pedestrian access easement or right-of-way shall be established adjacent to
Ralston Creek. The location of the pedestrian access area shall be determined
at the time of concept plan approval.
In response to a question from Starr, Miklo said the estimated $97,000 for moving
costs includes expenses such es security depOSits, first month's rent and utility hook-
up fees. In response to a question from Bovbjerg. Miklo said CDBG funds must be
used to provide essistance to middle and low income households. Starr said because
CDBG funds have been used for flood assistance over the past month, he was uncom-
fortable assuming the CDBG funds would be available for this project. Miklo said,
according to discussions with Marianne Milkman. the Coordinator of the CDBG Pro-
gram, there does appear to be ample funding for flood-related relief and programs, and
the contingency fund for the larger block grant is not being tapped for those expandi-
tures. He added Milkman was confident that this project would be an appropriate use
of the contingency fund and would not exhaust that fund. In response to a question
from Bovbjerg, Miklo said the Committee on Community Needs could discuss the
proposal et their next regular monthly meeting; if an acceptable arrangement is made
between the City and the applicant and the gap in terms of the estimated cost for
relocation assistance and the funds available is closed. staff sees this as progreSSing
to the Council along with the rezoning proposal.
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6) The eXisting storm sewer line located under this property shall be relocated so
that it is not in conflict with any proposed structures, An easement shall be
established over the relocation line.
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Bovbjerg said she feels uncomfortable with changing land uses which have enormous
impact upon people without the City recognizing an obligation to provide some type
of relocation assistance. She said she would like time to review the memorandum
from City legal staff. Starr agreed he would also like some time to review the memo
in more detail and consider the human issues as well as the land use issues. In
response to a question from Dierks, Bormann said, according to state law, the present
owner of Towncrest Mobile Home Court would be required to give the tenants at least
60 days notice before terminating a lease, adding'the lime frame could be longer
depending on the lease agreements with the tenants. Dierks asked if that meant the
owner could close the court without providing any relocation assistance to the rasi-
dents; Miklo replied that was truo but the property would still be zoned RFBH and
could only be used for manufactured housing or sit vacant.
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,October 27, 1993
Page 3
Jakobsen asked if there had been any discussion with the applicant regarding tax
abatement: Miklo said the City could explore the possibility of declaring this area an
Urban Revitalization zone. which would require a finding by the Council that the aree
was blighted or there was a legitimate government reason to encourage its redevelop-
ment through tax abatement. He said, in a phone conversation, the applicent had
inqujre~ as to whether the City would consider tax abatement: staff has not explored
that issue in detail. Bormann said the reason tax abatement was discussed in the
context of the memo was because that is the only Code of Iowa provision that permits
a city to require relocation assistance.
Public discussion opened at 8:00 p.m.
Ed Murchv. 13C Towncrest Mobile Home Court, reviewed the results of the survey he
had presented at the October 21, 1993 formal meeting and said those statistics
identified a definite need for addressing the concerns of the low income tenants of
Towncrest Mobile Home Court. He noted 45% of the tenants who participated in the
survey had annual incomes below $10,000 and another 25% had incomes below
$15,000: relocation would be a great hardship on these persons. He said it will cost
him between $600-$800 to relocate his trailer; he had originally hoped to recoup some
of those expenses but now is requesting thet any displacement assistance available
go to those who need it most.
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Murphy said many of the tenants are against the proposed rezoning for obvious
reasons end are happy with their current living conditions. He said their mobile homes
are the only asset many of the tenants own: if that is taken away. they should be
given something in return. He said many people in the Midwest faced economic
herdship due to the recent flooding, which was an act of God: he asked that the City
not put economic hardship on the tenants of Towncrest Mobile Home Court due to
corporate prosperity.
Murphy said the City has done an excellent job of listening to the people involved end
asking questions and the Commission appears to have a genuine concern for the
tenants of the court.
Phil Leff. attornev for the aoolicant. said the letter from the president of Eagle Food
Stores dated October 15, 1993, summarizes the applicant's response to staff's
position. He noted staff and the applicant have exchanged information cooperatively.
He said the most important aspect for the applicant is time, which is running out for
this proposal. He said the proposal appears to satisfy staff, but with two primary
continuing problems (the replacement of affordable housing and poor traffic conditions
at the intersection of First and Muscatine avenues): the other aspects of the plan seem
to be completely workable and appear reasonable.
Leff said he understands the problem with affordable housing and the dilemma the
occupants face with relocation. However, the applicant is faced with economic
limitations in participating, as staff has suggested, as a partner in solving those
problems: there are limits as to what this or any other applicant can do and still have
an improvement that is economically feasible. The problem of affordable housing is
a City problem, not just the problem of this particular developer; there has always been
a problem in Iowa City with affordable housing and in Leff's opinion, that problem will
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October 27, 1993
Page 4
persist until the City changes its ordinences to make it economically fee sible for
developers to construct affordable housing.
Leff said this area is probably going to change in its availability es affordable housing
ragardless of what happans to this application; the court is approximately 50 years old
and is in need of substantial improvements. He said it is fair to assume the rent will
increase substantially once the owner makes the necessary improvements. Leff said
the applicant has proposed to pay the City $25,000. whether or not the City has the
legal authority to require that payment.
Leff said, in regard to the inadequacies of the street right'of-ways and intersection, the
developer has agreed to give to the City parcels of land without tha cost of condem-
nation to widen those streets where applicable and has also agreed to make a contribu-
tion of $45,000 to the cost of widening the intersection when the Council decides that
should be done. He said any future traffic counts are educatad guesses and the
$45,000 is the economic limit of what the developer can pay.
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Leff said the question of tax abatement was raised very recently. He said if it is an
attractive alternative from the applicant's standpoint, a tax abatement that would
allow the developer to recoup their costs in a short period of time by lessening the real
estate taxes on the property is a potential solution in theory; however, the time aspect
that is involved and the political process of deciding whether abatement is going to be
granted simply takes it out of tha realm of any practical concern for this particular
developer, unless the Council were to act immediately. Leff asked the Commission to
make a recommendation on this application and forward the matter to tha Council; the
developer realizes tha Council must still make decisions that are beyond the control of
the Commission.
Linda Murrev. Vice-Chairoerson, Committee on Communitv Needs, said the committae
hed just discussed the Towncrest Mobile Home Court project at their meeting and had
passed a motion to recommend to the Council to encourage tha saller and buyer to
coma up with significant relocation funds should the rezoning be passed; the motion
did not include any recommendation for use of COBG funds for the ralocation costs.
Public discussion closed at 8:21 p.m.
In response to a question from Scott, Bormann replied she does not know the exact
tax abatement figure. She said, under Chapter 404, there are a variety of formulas
that the City can make availeble to a developer for tax abatement; Section 404.6
provides that the developer has to pay at least one month's rent and the City may
require compensation of actual relocation expenses paid to qualified tenants on dis-
placement. It also allows the City to require the developer to pay all or part of the
relocation payments as a condition for receiving the tax abatement. Scott asked if the
actuel ralocation costs would include just moving cost; Bormann said that is her
understanding but she has not researched actual case law on which relocation costs
can be included. Scott asked If it would be possible to allow tax abatement just to
cover the relocation costs; Bormann replied the City can adopt one of four schedules
set out in the Code of Iowa or can provide a range of the four schedules and allow the
developer to choose and it likely the abatement would be for more than just the
relocation costs.
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October 27. 1993
Page 5
Miklo said there a number of variables involved that are subject to change. including
the actual velue of the property if it is redeveloped; based on information provided by
the applicant on what they feel the property will be worth if it is improved end using
a schedule in which 80% of the taxes are abated the first year and then a declining
scale is used over a ten year period. the tax savings the first year to the applicant
would be in the range of $35.00-$48,000. In response to a question from Scott,
Bormann said enother schedule allows 100% tax abatement for three years; she
believes those two options would be the only alternatives available in the current
situetion.
James Conklin, Towncrest Mobile Home Court. said he is concerned and puziled on
the whole redevelopment proposal but he hes nothing against the trailer court being
sold. He said he has lived in the court for over 18 years; he purchased a home when
he wes able to beceuse he was tired of moving from place to place. He seid he figured
this would be his last home and asked where he was to go if he was now uprooted
since there is no back-up rezoning for these trailers. He said most courts in Iowa City
will not accept the trailers currently in Towncrest Mobile Home Court because of their
age; his trailer was built in 1972 and is in good condition but there are no other courts
that will accept it and no other courts have openings available even if they would
accept his treiler. He noted some of the courts are often flooded and he would not
move his trailer to those courts, even if it were possible to do so. He added he
depends on his current neighbor for rides to doctor eppointments since SEATS service
requires prior reservations, so it would be difficult for him to move out of the city.
Starr said he sheres Conklin's concerns; this is a complex issue since the owners of
the trailers do not own the land that they sit on and the trailers cannot just be relocat-
ed. He said he has heard little disagreement to the proposed redevelopment but there
are serious concerns that must be addressed in conjunction with the rezoning of
Towncrest Mobile Home Court.
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Conklin said the City is dealing with two seperate issues regarding relocation, renters
and owners; the renters will have no problem finding alternative housing but what are
the owners to do with their trailers. He said if he is forced to relocate, he could not
get his money back from his trailer if he had to sell it. He said there is no other place
for his trailer to be placed and the prospect of being relocated has put him under a lot
of stress.
BovbJerg moved to approve REZ93.00 1 0 subject to:
1) Access easements across the subject property and adJecent redevelopment site
will be granted to owners of the Jemes and Hansen properties to provide
eccess to First and Muscatlne avenues.
2) The applicant agreaing to relocate the curb cut and driveway on Muscatlne
Avenue to align with Wade Street If and when the James property to the west
redevelops. . .
31 Additional right-of-way will be dedicated for First Avenue (7 1/2 feetl and
Muscatlne Avenue 17 feetl.
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October 27, 1993
Page 6
41 A concept plan. Including building elevation drawings and a landscaping plan,
shall be approved by the Director of Planning and Community Development
prior to slta development. The concept plan shalllncluda provisions for land.
scape buffars between the proposed devalopment and the axlstlng residential
davelopment to the north and east of tha subject property.
51 A pedestrian access easement or right-of-way shall be established adjacent to
Ralston Creek. The location of the pedestrian access area shall be determined
at the time of concept plan approval.
61 The existing storm sower line located under this property shall be relocated so
that It Is not In conflict with any proposed structures. An easement shall be
established over the relocated line.
7) Monies for relocation efforts In the amount of approximately $97,000 will be
provided by the applicant.
8)
Monies for the traffic corridor Improvement In the amount of approxImately
$126, 360 will be provIded by the applicant.
Starr seconded.
Scott said he is aware there is some reluctance on the part of the Commission to take
action tonight because of the memo from the City legal staff and the question of tax
abatement and the amount of monies that may be generated by the abatement. He
said he feels the applicant ought to be made aware of the conditions being considered
in the motion.
Starr said he has concerns because the individuals involved have made investments
in their homes and if the rezoning is approved, those persons could completely lose
that investment. He asked if the $97.000 included any provision to assist in covering
any of that investment that could be lost; Miklo replied the $97,000 is a very general
estimate and was based on an estimata of first month's rent of a two bedroom apart-
ment, security deposits, utility hook-up costs, the expense of moving actuel household
goods, a contract with Life Skills to help in finding actual alternative housing, and the
costs to the City of administering such a program.
Scott said the entire rezoning process is often time-consuming and frustrating to both
the developer and the publiCi in the same sense, he rarely apologizes on behalf of the
Commission for the time that it takes because he would much rather err on the side
of caution when dealing with issues that affect peoples' lives. Scott said there ap-
pears to be three issues still requiring resolution:
Intersection Corridor Improvements: Scott said Transportation Director Jeff
Davidson has provided a figure based upon the costs associated with those
improvements and the amount of traffic generated by the addition of this
development; the costs range from $63,000 for just the Intersection and
northward, to $126, 360 for the entire corridor improvements. The corridor
improvements would include the acquisition of rlght.of.way and completion of
renovation of First Avenua to Bradford Street. Scott said he has consistel1tly
argued that if the development triggers the need for infrastructure improve-
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October 27, 1993
Page 7
ments, those costs should be borne by that particular development, including
sewer, water, streets, and open space. He said while this development may
be the strew that breaks the camel's back. if the development is not approved,
the City can live with the intersection just as it is. at least for some time. He
said the corridor improvements hava been on the Capital Improvement Program
(CIPllist but have not been funded or accelerated by the Council. which tends
to indicate that the City can live without the improvements and with the pres-
ent traffic patterns. Scott 'said he feels the proposed redevelopment would
generate significant traffic and if the redevelopment is approved, the Commis.
sion is duty bound to make a recommendation to Council that the developer pay
the maximum costs that can be demanded and that those improvements to the
intersection corridor be moved up in the CIP.
Tex Abatement: Scott said it is his understanding that the City is reluctant to
grant tax abatements because of the property tax freeze currently imposed by
the state.
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Relocation Costs: Scott said Conklin made a good point when he asked where
is the RFBH zoning in the City to replace this court if it is rezoned to CC-2. He
said a question that must be addressed is whether it is in the City's best Inter-
est to change the land use designation from RFBH to CC-2; that question has
not been addressed by the Commission or the developer but has been hinted
at by a number of the tenants. He said he feels this request can be decided
based on the land use question alone; if he were forced to make a decision
tonight, the land use question would prompt' Scott to vote against the proposal
until there is RFBH zoning in alternate locations for those persons that would
be displaced.
Dierks asked if there are other locations in the City that are conducive to RFBH zoning;
Miklo said, regardless of whether there are ereas zoned for RFBH, the problem ex.
pressed by the tenants is whether other courts will eccept their trailers because of
their size and age. He said he feels this problem will be even more difficult to address
than Identifying areas that could be rezoned to RFBH, which Is also a difficult task.
In response to a question from Dierks, Miklo said restrictions are made on an individual
basis by the mobile home court owners.
Starr said he would like to see some assurance these individuals' investments in their
homes would not be lost. Miklo said, evon if the funds were available to compensate
the owners for their investments in their units, arriving et a dollar value would be very
difficult. Bovbjerg said she wes uncomfortable voting on this application tonight
because of the memo from legal staff and would like more time to look at the tax
abatement possibilities; she requested the item be deferred to November 4, 1993.
Scott said e deferral would require a waiver of the 4S-day limitation period from the
applicant. Leff verbally agreed to grant an extension of the 45-day limitation period
to November 4, 1993 and requested expedited action on this applic'etion by the
Council, Scott explained a motion to defer tokes precedence over the motion currently
on the floor.
Bovbjerg moved to defer REZ93.00 1 0 to November 4, 1993. Dierks seconded,
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October 27, 1993
Page 8
Starr said he would support the deferral since this application will affect human lives
and he does not feel that an additional week, compared to the year the Commission
has spent deliberating wetland issues, is unreasonable.
The motion to defer REZ93.001 0 to November 4. 1993 carried on a 5-0 vote.
Recessed at 9:01; reconvened at 9: 17 p.m.
2. ANN92-0003, REZ93.0015. Public discussion of an application submitted by Syca-
more Farms Company to annex an approximate 420 acre tract of land located south
of Highway 6 and the southern corporate limits, and to rezone the parcel from County
RS, Suburban Residential, to RS-8, Medium Density Single-Family Residential; RM.12.
Low Density Multi-Family Residential; RFBH, Factory Built Housing Residential; RR.1,
Rural Residential and ID-RM, Interim Development Multi-Family Residential. (45-day
limitation period: waived to October 27, 1993.)
3. Public discussion of amendments to tha Zoning Ordinance, Section 36-58, Off-Street
Parking Requirements; Section 36-60, Sign Regulations; and Section 36-9, RFBH,
Factory Built Housing Residential Zone, to allow consideration of certain commercial
uses as provisional uses in the RFBH Zone.
Miklo reviewed the zoning pattern for REZ92-0015, which includes 15 acres of RM.20
in the northern area adjacent to Highway 6, an area of RFBH zoning, an area of RS-8
zoning, the Snyder Creek Bottoms area would be zoned RR-l and would be covered
by the conservation easement, an area of ID-RM, and a 10 acre area of RM-12 zoning
that is currently zoned multi-family in the county. Staff recommends this area should
only be zoned RM-12 if the road providing access to it is brought up to City standards.
Miklo said he had provided a list of conditions that heve been discussed throughout the
Commission's deliberations; he noted two items have been added to be consistent with
the conservation easement. One is the requirement for a 100 foot no-build buffer zone
for any jurisdictional wetlands outside the conservation easement. noting this is
particulerly important for the ID.RM area; he said the conservation easement also
contains a provision that, in the event that any jurisdictional wetlands are disturbed or
there is an approval for alteration of those wetlands, those wetlands would be required
to be mitigated at a 2-to-l ratio within the conservation easement. The second
additional condition deals with the documentation of the current conditions of the
Snyder Creek Bottoms, including a delineation of the jurisdictional wetlands, the
establishment of the conservation values including hydric soils and other features of
the Snyder Creek Bottoms that the City is attempting to preserve, and the location of
the existing farming that occurs outside the jurisdictional wetlands, noting the conser-
vation easement would allow that farming to occur for a period up to 10 years with
a 50 foot buffer between that and any jurisdictional wetlands. He noted Franklin and
Davidson were present to discussed the proposed street network for this area,
Franklin reviewed how staff arrived at an arterial street alignment for this area es they
looked at the larger area when developing growth policies; the factors considerad
included; the distance from Highway 6, noting arterial streets will not function as
designed if they are too close to each other; connectivity, in this case connecting the
Highway 218/Riverside interchange to Highway 6; and what is in tha way. She said
putting a street through this area presents some difficulties in terms of the wetlends;
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October 27, 1993
Page 9
she also noted an arterial in this area requires crossing the Iowa River. which meanders
considerably in this area.
Franklin reviewed the three alignments discussed by staff. The first alignment, which
was preferred by staff at the time the discussion took place, took advantage of the
existing Breese Road. In response to a question from Dierks, Franklin said Breese
Road has a chip seal surface from Sycamore Avenue to Sand Road; east of Sycamore
Avenue, it has a rock surface and a less complete right-of-way. The second alignment.
considered took advantage of Izaak Walto(l League Road and would run through
Pleasant Valley Golf Course and along the northern boundary of the sewage treatment
pie nt, noting this would provide a natural barrier between the plant and any develop-
ment to the north but would requiring running the street through wetlands. She said
the third alignment took advantage of Napoleon Road, which is quite a distance from
Highway 6; it does have the advantage of having an existing right-of-way of approxi-
mately 66 feet from Sand Road to Sioux Avenue; the disadvantage is that the direct-
ness of the route is less ideal. Franklin said, after considering the three alignments,
staff opted for the first alignment as the most ideal.
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Franklin said, as the discussion has evolved about the wetlands, steff has recommend-
ed swinging the alignment around the northern boundary of the wetlands. Streets and
highways can be constructed through wetlands; it obviously results in disruption to the
wetlands and reconstruction would need to occur. She added if it is in the public
interest to extend arterial streets, they are often extended, at least in part, at City
cost. She said staff's most recent recommendation Is a two lane arterial street, as a
condition of this project, running roughly along the line of the first proposed alignment
but running north over the wetlands; the distance from Highway 6 for a major portion
of this alignment is good, the City has some right-of-way, the meanders in the river are
avoided, and there is good connectivity between the interchange and Highway 6 to the
east. She said staff is concerned that the right-of-way be reserved at the appropriate
time so 'thet the City does not lose this alignment as an option. She said the City has
difficulty expanding the capacity of streets and acquiring additional right-of-way once
a street is established; if the right-of-wey is not reserved ahead of time, once develop-
ment occurs it becomes a battle to expand the capacity, if it is needed. She advised
the Commission to make sure they do not cut off an option the City will need in the
future; if the arterial function does not occur along the Breese Street and its extension
to the east through the subject property, it will have to occur elsewhere and will go
through the wetlands or the golf course or will be so far south that It will not function
in an arterial capacity. She said traffic will use local streets that are not intended for
heavier traffic to get across this area.
In response to a question from Scott, Franklin said staff is proposing 34 feet of
pavement in a 85 foot right-of-way for the proposed arterial street; staff cannot
endorse a street et a different standard. as the Commission had discussed at a previ-
ous meeting, Scott asked the reasoning for staff's reluctance to endorse the third
alignment proposed: Franklin replied thet because the distance from Highway 6 Is
greater and the path from the Highway 218/Riverslde interchange to Highway 6 would
not be the most direct route, staff does not feel people would be willing to go that far
south and would use local streets instead.
Davidson seid the proposed alignment is strictly hypothetical but must connect with
the Highway 218/Riverside interchange; engineers would determine the best location
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October 27, 1993
Page 1 0
for a river crossing. He concurred with Franklin's comments, adding the conservation
easement area will have no development and an arterial street using Napoleon Avenua
would be inconvenient and would not be used. In response to a question from
Jekobsen. Davidson said the building of a bridge across the river would be a multi.
million doller project that would occur after the area is developed and would be stimu-
lated by the traffic generated from development in the area. He noted there has been
a reluctance on the part of the Council to establish arterial streets once an area has
been developed because it will cause disruption; staff feels trying to get the arteriel
street established is very appropriate to consider at this point for this development
because it will become harder once the proposed development is approved. Franklin
noted, although the proposed arteriel would only be two lane at this point, limitations
on access would be built into the construction plens.
In response to a question from Scott, Franklin said it has not been resolved whether
residential development will occur in the area to the east of the Sycamore Farms tract.
Scott said the close proximity at the east end oi the proposed alignment and Highway
6 along with the potential for residential development causes him some concerns in
terms of the possibility of a commercial strip developing along Highway 6 near residen-
tial development. Franklin said the Commission and the Council makes decisions
regarding land use issues. Scott said residential and commercial development in close
proximity are less likely the farther away from the corporate limits the connection Is
made.
Scott said he also strongly objects to putting an arterial street through a residential
development. Davidson said there is a proper way to place such an arterial; Scott
Boulevard is a good example of a successful two lane arterial street that limits access
so that traffic goes smoothly and provides an eight foot sidewalk on one side for
pedestrian use. Staff envisions such an arterial in this area.
In response to a question from Starr, Franklin said the proposed alignment would
follow approximately the boundary between different zoning classifications in the area.
Starr said it would essentially serve as a buffer between different zoning classifica-
tions. Dierks noted it is believed more wetlands exist to the east of the proposed AA.l
area and asked how this would affect the proposed alignment. Franklin said any road
through this area would likely encounter wetlands; the proposed alignment provides
en opportunity to miss most of the wetlands while the other options all traverse some
wetlands. She expressed concern that if the Commission rejects the alignment pro-
posed by staff, the only option left to the City will require going through some wet.
lands. She said the idea is to determine a rough alignment at this point so that this
, option is open to the City in the future.
Scott said, based on the Public Works Department's unwillingness to view design
standards less than those prescribed in the manual regarding the radius of curves, he
questioned whether there is enough property between the Butler property and the
jurisdictional wetlands in this area to get the radius required. Franklin said staff Is
trying to anticipate the property needed so that tis opportunities arise, it can ba
acquired. She reiterated the streets in this area will function as arterials whether they
are built that way or not. Davidson said what will suffer if an arterial street Is not
provldod for will be trees in the right-of.way and 8 foot sidewalks for pedestrians; he
advocated the Commission to protect those elements for pedestrians and bicyclists.
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Page 11
In response to a question from Bovbjerg, Miklo said the boundary of the conservation
easement is along the 670 foot elevation line, adding the proposed dlignment is above
that elevation point. Moen noted buffer zones apply only to wetlands outside the
conservation easement; the road could be contiguous with the northern boundary of
the conservation easement, if environmentally feasible. Miklo noted the conservation
easement has a built-in buffer; there ;s approximately 100 feet from the top of the
ridge to the bottom where the wetlands occur and the road would be at the top of the
ridge. In response to a question from Franklin, Bovbjerg said if the City's only option
is to take the road through the wetlands, she would prefer the road be over the
wetlands as opposed to plowing up the wetlands. Franklin said if the Commission
approves the application without accommodations for BS feet of right-of-way and a
two lane erterial, the road will need to go elsewhere through the wetlands or local
roads will ba used as arterial streets.
In response to a question from Dierks, Franklin said staff envisions collector streets
from the AM-20 zone through the AFBH zone feeding into the proposed erterial street
and connecting to existing streets to the north. Davidson said the proposed street
pattern for this area deviates from standards; staff feels it is appropriate,given the
environmental sensitivity of this area, to make a deviation that may result in a less
than optimal street system but is an acceptable trade-off to preserve the wetlands.
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Scott said the City has demanded more and more requirements of the developers in
subdivisions. He said the applicant requested allowing rezoning and development in
the AM-12 zone and staff objected because it is in the county and perhaps not the
proper place to allow additional apartment development. The Commission has insisted
upon open space and school site dedication. He said every time there is a desire by
the Commission to possibly waive some of the requirements, staff objects; he feels it
is vitally important to waive some requirements for this proposal in order to get owner.
occupied housing that costs under $50,000. Scott said placement of an arterial street
, will require additional street networks in the subdivision, wnich will remove more land
from potential development and will raise the,cost of the housing. The developer
originally projected the cost of housing in this development to be $35,000 to $50.000;
the cost continues to increase because of the City's requirements for subdivisions. He
said to get affordable housing, perhaps the City should consider requiring 66 foot
rights-of-way and collector status roads for this subdivision.
Franklin said she would rather change the standerds on the local streets than on the
main arteries. She said she would welcome the Commission's support on reevaluating
the standards on local streets and providing some accommodations that would lower
the cost, but she could not support lowering the standards for arteriel streets. Scott
said he does not feel 34 feet of pavement is needed except at turning lanes and he
would like to see 28 feet of pavement used for the rest of the street. Franklin seid she
is not sure she agrees with the need for only 28 feet of pavement at non.intersectlons;
she has serious concerns about diminishing the standards for arterial streets, Miklo
noted the full standard for an arterial is 44 feet of pavement In an 80 foot right-of.
way. Franklin said staff provides the Commission their best professional judgment and
the Commission or the Council can decide differently if they choose; staff will support
whatever decision is made.
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Page 12
Scott said perhaps the Commission should also change their previous decision to allow
the road leading to the RM-12 area to be 22 feet wide, and should insteed require 28
feet of pavement without curbs and gutter in the present right-of-way.
Public discussion opened at 10:14 p.m.
Steohen Briaht. aoolicant, said he thought the idea of a road through this aree was
dispensed with a year ago but he is not opposed to the idea and is willing to work with
staff. He said he has two engineers working on a preliminary plat and a mitigation
plan; thosa plans must now be thrown away. He said he has spent $100,000 to date
and staff's proposal now severs the proposed development. He seid the entire area
has sensitive soils. Bright said the developer has already agreed to an additionel 70
acres to buffer the known jurisdictional wetlands; staff is now requesting an additional
100 foot buffer. He said he feels the necessary curve to accommodete the proposed
road alignment will not work. Ha reiterated he is not opposed to a road through the
erea but is upset about the additional significant delay and cost.
Bright said the developers view the current 22 feet roadway to the apartments in the
proposed AM-12 zone as a driveway; the developers understand the road must be
upgraded to City standards when the ID-AM zone is rezoned. He said the developers
see no reason to give up their current property right in tha county to develop the
proposed AM-12 zone.
Bright said ell of the proposed conditions seem out of balanca and suggested perheps
the Commission should come to the site when considering the alternatives. He said
perhaps the proposed roadway should also be delineated. '
Bright expressed a need to expedite the process in order to stert building next spring;
he said the developers need guidance on how to proceed. He said 40 to 60 pads were
already lost when the conservation easement was moved to the top of tha ridge and
he does not feel that edditionalland can be given up; the placement of a road in this
area will result in the developers' losing an additional 40 to 60 pads. Ha said the
developers' goal is not to densely pack the homes in the area in order to make the
project economically feasible; he noted the requirements are working against the goal
of affordable housing. He said the developers are willing to work with staff but it is
frustrating and expensive to have the road issue brought up again after the developer
believed the issue was resolved.
Scott noted various changes requested by legal staff to the draft of the proposed
conservation easement included in the CommiSSioners' packets. In response to a
question from Scott, Bormann said throughout the process, the applicant has intended
to find a third party such as the Natural Heritage Foundation or some other group that
has some experience with wetlands and would be able to offer a degree of expertise
in restoration and the kinds of activities that would be permitted to occur; any third
party identified would have to be egreed to by the City prior to signing the conserva.
tion easement. If the developers are unable to locate a third party grantee or if the
City and the applicant cannot agree on a third party grantee, the City would become
the grantee and various portions of the conservation easement would need to be
revised to make an agreement just between the City and the developer. In response
to another question from Scott, Bormann said the conservation eesement was written
to recognize the applicant's intent to dedicate the conservation easement area to the
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October 27, 1993
Page 13
City within 10 years; at that time, the Council must determine whether to accept the
dedication. She said, if there has been some non.compliance with the terms of the
easement, the City is not obligated to accept the dedication in the future; the applicant
wanted his intent to dedicate the property known so that it does not come as a
surprise in the future.
Scott said inclusion of a third party grantee makes the easement more complex.
Bormann agreed but said the easement, as written, also offers the option of involving
a group who may have more expertise in wetland restoration and perhaps the funds
to begin restoration sooner than what the City or developer would be able to do. She
noted the City has the same rights as the third party grantee in the proposed draft.
Scott said the City does not become a party to any of the responsibilities for the
development of the wetlands unless the developer dedicates the property to the City
prior to development ur ,he wetlands and the City accepts the dedication; Bormann
agreed. She added the thh~ party grantee potentially has the right to start restoration
work prior to dedication subject to City approval. In response to a question from
Scott, she said, after the grantor ceases farming activities, the third party grantee
would have the right to begin enhancement and/or restoration of the property; under
the proposed draft, the grantor is not obligated to do any restoration or enhancement
activities, unless it is required as part of the mitigation of wetlands outside the ease-
ment area.
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Bright noted a number of proposed chenges that are semantic or clarifying in nature,
which he said he would discuss with legal staff. He said the applicant's original
language regarding dedication was that if the applicant was in compliance with the
conservation easement, they would have the right to dedicate the property and the
City had to accept it; Bormann has indicated that it is not possibla to bind future
Councils. He said he believes the dedication could be binding over a two year period
without binding a future Council if the easement is not signed until after the first of
next year. He asked the Commission to consider that proposal. In response to a
question from Jakobsen, Bormann said the Parks 'and Recreation Commission makes
recommendations to the Council but it is ultimately the Council's decision whether to
eccept dedication of property. She said she is unsure if Bright's proposal is possible
end would need to do further research to determine if it violates the law.
Steve Hendrix. 738 Deerborn Street, said the proposed conservation easement Is an
extremely Important document and he feels it is coming very close to protecting a very
important environmentally sensitive area. He noted the conservation easement will
set a precedent for any future protection of sensitive areas; for that reason, it is critical
that the easement be the very best document possible. Hendrix said he is happy about
the 50 foot buffer between the jurisdictional wetlands and farming ectivities and he
is glad that public access to the trails is being maintained.
Hendrix noted the oasement calls for the use of experts in several places; he said the
City has discussed plans to form a technical advisory committee to deal with sensitive
areas and environmental issues and suggested the Commission incorporate appropriate
wording into the easement document to indicate that this committee would be consult-
ed, if it is formed. He said the committee will probably have a great deal of expertise
in restoration Issues and should be consulted.
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October 27, 1993
Page 14
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Hendrix said if the definition of farming as referenced in the document includes typical
row cropping practices, such as plowing, use of pesticides and herbicides, and large
additions of fertilizers, nitrogen and phosphorous, these types of activities are not
preserving and maintaining conservation values of the property. He said continuing
row cropping practices would not be consistent with the purpose of the easement,
which is defined as "to ensure that the jurisdictional wetlands will be retained forever
in their natural, scenic and open condition and to prevent any use of the property that
will significantly impair or interfere with its conservation values." Hendrix suggested
two elternatives:
1) eliminate row cropferming completely. He said he frankly sees no reason to
allow row crop farming to continue, as he doubts if it would economically
impact the livelihood of the developers.
2) if row crop farming is allowed to continue, the conservetion easement should
specifically indicate that appropriate conservation farming techniques should be
utilized. '
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Hendrix said great fluctuations of nitrogen and phosphorous are very harmful to
wetlands; these are the two main fertilizers used for row cropping. He suggested
consulting with experts to determine realistic limitations on the amount that could be
applied.
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Hendrix seid he appreciates the time and effort of the Commission and staff and the
applicant's patience in deliberating this issue; he hopes the remaining outstanding
issues can be resolved because he feels there is the need for affordable housing in
Iowa City.
In response to a question from Scott, Bormann said ferming, as defined in the defini-
tions section of the easement, does include row cropping, haying and grazing. Scott
agreed moldboard plowing should be prohibited and the definition section should
include a requirement for residue coverage. Bright said he had no objections to those
proposals, noting he has already received an award for farming conservation practices.
Scott said, in reference to Hendrix's suggestion regarding the technical advisory
committee, he would prefer not to clutter the easement with verbiage to reference the
committee. He said he views the delineation of the conservation values as a responsi-
bility of the developers; those values could then be reviewed by the technical advisory
committee, if it is formed.
Bright noted drainage from 4,000 to 5,000 acres flows onto the wetlands; he said it
seems reasonable that the standard imposed on the developer regarding chemicals
should also be imposed on any land thet drains into the wetlands. He said the City
must consider if they are taking an anti-farming position.
Carol Thomoson. 1116 Muscatine Avenue, asked if the proposed amendments to the
conservation easement imply no public access if there are no trails; Scott replied one
condition for rezoning will include a requirement for the development of a trail system
in the conservation easement area but until the trails are developed there will be no
requirement for public access.
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October 27, 1993
Page 15
Thompson said she was surprised the conservation values identification has not yet
been written. Bormann explained neither Bright nor she felt qualified to draft the
conservation values identification section and would be looking to an expert for
assistance with that portion of the easement.
Richard Rhodes II, 2014 Rochester Avenue. thanked the Commission for their patience
and consideration of the various complex issues involved in this application.
Rhodes said the proposed arterial alignment may form a nice boundary and provide
access but said that it should not curve too far to the south when it travels east of the
Snyder Creek Bottoms, if it is to continue to avoid wetlands.
Rhodes said he is disturbed by the lack of general public access to tha area; he feels
an important component of free monitofing "f the area is unrestricted public access.
He said he is pleased with the intent for eventuel public dedication, although he would
prefer the land be dediceted immediately. Rhodes said he also feels that as long as the
ownership and/or the easement remains in hands other than the City, there must be
specific provisions for a periodic forme I assessment,of the conditions of the property
under the easement, preferably by experts.
Rhodes concluded he is quite pleased with the direction the Commission is taking with
the conservation easement, although he would prefer public dedication; he agreed the
easement is a precedent-setting document.
Public discussion closed at 11 :16 p.m.
Dierks moved to defer ANN92-0003 snd REZ92.()0215 and discussion of amendments
to the Zoning Ordlnsnce, Section 36-58, Off-Street Parking Requirements; Section 36.
60, Sign Regulations; and Section 36.9, RF8H, Factory Bulit Housing Residential Zone,
to sllow consideration of certain commercial uses as provisional uses In the RFBH Zone
to November 4, 1993. Jakobsen seconded. The motion carried on a 5.0 vote.
Scott said he hopes no one took his comments on his frustration personally; his
frustration is in part due to both staff's and the Commission's unwillingness to vary
from previous positions taken.
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ADJOURNMENT:
Dierks moved to adjourn at 11 :16 p.m. Starr seconded. The motion carried on a 5'() vote.
Ann Bovbjerg. Secretary
Minutes submitted by Nancy Schreibor
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
NOVEMBER 4,1993 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
ro~rt'g "~!~i~B~~V
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Sl!bjsct to t!pproval
MEMBERS PRESENT:
Ann Bovbjerg, Pete Cooper, Sally Dierks, Jane Jakobsen, Tom
Scott, George Starr
MEMBERS ABSENT: Dick Gibson
STAFF PRESENT: Bormann, Denney, Franklin, Miklo, Moen, Rockwell, Schreiber
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend adopt/on, bye 6'() vote, of the .'owa River Corridor Study Update, Trails'
as the Planning Document for the Iowa River Corridor Trail.
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2. Recommend denial, bye 6'() vote, of REZ93-0010, e request to rezone a 7.B6 ecre
parcel located north of Muscatine Avenue and east of First Avenue from RFBH, Factory
Built Housing Residential, to CC-2, Community Commerciel.
3. Recommend approval, by a 6-0 vote, of ANN92-0003, a request to annex an
approximate 420 acre tract of land located south of Highway 6 and the southern
corporete limits.
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4. Recommend approval, by a 6-0 vote, of REZ92-0015, e request to conditionally rezone
an approximate 420 acre tract of land from County RS, Suburban Residentiel, to RS-S, '
Medium Density Single-Family Residential; RM-12, Low Density Multi-Family
Residential; RFBH, Factory Built Housing Residential; RR-l, Rural Residential and ID-
RM, Interim Development Multi-Family Rasidential, subject to:
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1. Adequate measures will be taken to protect the .Snyder Creek Bottoms. from
any advarse effects from development of adjecent areas. These measures shall
ba specified in a mitigation plan to be submittad with a preliminary plat for the
area, preparad at the expense of tha applicant, and approved by the City.
2.
The mitigation plan shall include a concept plan for a trail or walkway system
within the .Snyder Creek Bottoms.. The subdivider shall construct the trail or
walkway system when either 50% of the property within the RS-S and RFBH
zones are developed or when the ID.RM area is rezoned, whichever occurs first.
3.
The preservation of the .Snyder Creek Bottoms. via the establishment of an
acceptable conservation easement.
4.
A 100 foot no-build buffer zone shall be established around all jurisdictional
wetlands identified outside of the conservation easement, except those for
which mitigation is approved, as enumerated in the conservation easement,
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November 4, 1993
Paga 2
5. The applicant shall inventory and document the jurisdictional wetlands, other
conservation values and the location of existing farming activities in the
.Snyder Creek Bottoms.. Said inventory and documentation shall be approved
by the City.
6. The dedication of adequate open space to the City based upon the formula
contained in the neighborhood open space plan.
7. The establishment of a pedestrian access easement over the existing Southeast
Interceptor Sanitary Sewer easement or in an alternative location, approved by
the City, which connects the trails within the Whispering Meadows Subdivision
and the City-owned property to the south of the Sycamore Farms property.
8.
A covenant providing for a 16-acre school site, the location of which shall be
negotiated with the City and the Iowa City Community School District.
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9. The developer paying all costs for infrastructure installation, including oversized
costs except for the proposed east-west street.
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5.
Recommend adoption, by a 6.0 vote, of the conservation easement for the .Snyder
Creek Bottoms. on the Sycamore Farms tract, as amended.
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6.
Recommend approval, by a 6-0 vote, of amendments to the Zoning Ordinance Sections
36-58, Off-Street Parking Requirements; 36-60, Sign Regulations, and 36-9, RFBH,
Factory Built Housing Residential Zone, to ell ow certain commercial uses as provisional
uses in the RFBH zone.
7.
Recommend approval, by a 6.0 vote, of amendments to Zoning Ordinance Section 36.
58 regarding off-street parking requirements for multi-family residential uses, including:
1. When parking spaces ere located on the ground floor or under a building, they
shall be located either within the exterior wells of a building or screened from
view from public streets. Features such as masonry walls, earthen berms, or
evergreen trees end shrubbery shall be used for screening.
2. Access to individual dwelling units shall be from enclosed lobbies or corridors
except at grade level where exterior doorways shall be permitted for
townhouse-style units.
3. The tablas displaying the parking requirements of multi.family dwellings, as
presented by staff.
8. Recommend approval, by a 6.0 vota, of amendments to the Zoning Ordinance
regarding the number of principal buildings permitted on a lot in the RNC-12 zone, as
detailed In the ,staff memorandum dated October 27, 1993.
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November 4, 1993
Page 3
9. Recommend approval, by a 5-0-1 vota, of SUB93.0019, the preliminary plat of Mount
Prospect Addition, Part VII, a 31 lot, S.72 acra subdivision located east of Sycamore
Street and south of Lakeside Drive.
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10. Recommend approval, by a 6-0 vote, of SUB93-0021, the final plat of Windsor Ridge
Subdivision, Parts One & Two, Thres and Four, a 7S-lot, approximata 67.2 acre
subdivision located north of American Legion Road and west of Taft Avenue, subject
to:
1) Legal papers being approved by the City Attorney's Office prior to Council
consideration of the final plat.
2) Construction plans and design calculations being approved by Public Works
prior to Council consideration of the final plat.
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3) A ground cover and I~ndscaping plan showing the location of the walkways and
storm water management facility within Outlot B in Parts One & Two and Part
Four must receive administrative approval prior to Council consideration of the
final plat.
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4) Prior to City acceptanca of the maintenance responsibilitias for Outlot B, the
developer must construct the proposed walkways (trail) to conform with the
Americans with Disabilities Act (ADA) requirements. At a minimum, the treil
must be constructed at least eight feet in width. The trail must consist of a
minimum base of four inches of 3/4-inch loadstone and a minimum topping of
thrae inches of 3/S.inch base material (said materials to be compacted). The
developer must also provide appropriate ground cover and landscape the
parkway according to plans approved by the City. These plans must be
submitted to end approved by the City prior to Council consideration of the final
plat. If the City deems it is in the public interest to accept dedication of the
22.25 acre parkway, this dedication must not be accepted until (a) the parkway
improvements, including the Stormwater detention facilities, arE! complete, and
(b) construction has been completed on 90% of the lots abutting the parkway.
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CALL TO ORDER:
Chairperson Scott called the meeting to order et 7:40 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
PRESENTATION OF SPECIAL RECOGNITION CERTIFICATE:
Scott presented former Planning and Zoning Commission member Casey Cook with a Special
Recognition Certificate. Cook thanked the Commission for the award.
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November 4, 1993
Page 4
IOWA RIVER CORRIDOR STUDY UPDATE:
Public discussion of adoption of the "Iowa River Corridor Study Update, Trails" as the Planning
Document for the Iowa River Corridor Trail.
Denney said the Riverfront and Natural Areas Commission decided it was time to examine the
Iowa River Corridor Study end the trail recommendations included in that plan to determine
if they needed updating and to bring the plan back to the forefront. The plan proposes a trail
from the Coralville Reservoir south through Johnson County, Coralville and lowe City to
Napoleon Perk at the south end of Iowa City. This trail is envisioned to be a multi-use trail
for pedestrians and bicycles; it will be designed so that it is accessible to persons with
disabilities. Cook has been !)ne of the many champions for this trail and the commission
hopes by revising the plan and bringing the trail into the public eye once egain that segments
of it will be completed. The Trail Committee felt that it was important to determine the most
important trail segments to focus on in the next 5 yeers; priority segments were identified:
on the west side of the Iowa River, from the Iowa Memorial Union Bridge ,south across
Burlington Street and Benton Street to Highway 6, and east of the river, south of Highway
6 to Napoleon Park. The committee also identified some areas where, either through public
improvements or private development, there are opportunities for trail development; those
areas include the peninsula area in north Iowa City, First Avenue in Coralville, the area south
of Highway 6 on the west side of the river, and the area adjacent to Dubuque Street on the
east side of the river. The plan also includes some cost estimates so the implementation can
begin to be planned for. It recommends a combination of sources for funding, including city
end county funding, private and public sector foundation grants, end the creative use of
dedication of property and donation of services. Denney asked that the Commission adopt
the plan as a planning document for the river trail and recommend that the City Council do the
same.
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Public discussion opened at 7:46 p.m.
Deb Liddell. Parks and Recreation Commission/Riverfront and Natural Areas Commission.
noted the trail plan calls for three phases; the first phase, the endorsement of the concept,
is the only phase currently under consideration; the second phese will be a study of the
facilities that will be affected by the trail and the third phase will be the policies.
Liddell said the Iowa River Corridor Trail Committee is made up of a coalition of citizen
volunteers, which represent the Riverfront and Natural Areas Commission, Friends of the Iowa
River Scenic Trail, the communities of Coralville and Iowa City, Johnson County, the Iowa
City Parks and Recreetions Commission, and engineers, landscape architects and ecologists,
who have donated both their time and their talents to making this a reality. She said the
committee realizes there are details to work out, but they do not feel they can go forward
until the plan has been endorsed by the various bodies that will affected by the need for
planning and financing.
Liddell said the plan is to provide a contiguous and safe multi-use trail which will be suitable
for pedestrians, bikers, and other users of trails. The foc~s is on the trensportation and
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November 4, 1993
Paga 5
recreational needs of the communities; it utilizes the Neighborhood Open Space Plan and is
designed to bring people to parks by creating a safe corridor to get to the parks.
Larrv Wilson, Chairoerson of the Riverfront and Natural Areas Commission, commended Liddell
. and the committee for its herd work on a well.done update. He said the Iowa River Corridor
Trail will provide the backbone connection for the Neighborhood Open Space and Trails
system; it will provide a greenway connection between the open space in neighborhoods and
the green countryside outside the city. It will connect Iowa City and Coralville with tha
county. The updated plan is in the best interest of all residents of lowe City. The Riverfront
and Natural Areas Commission urges the Planning and Zoning Commission to recommend
adoption of the update plan.
Public discussion closed at 7:49 p.m.
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Cooper movad to adopt the .'owe River Corridor Study Update, Trails. as the Planning
Document for the lowe River Corridor Trail and racommend to the City Council that they
likewise adopt tha .'owa River Corridor Study Update, Trails.. Dierks seconded.
Dierks said the update represents a lot of hard work and she is looking forward to seeing the
treil system get underway. Bovbjerg said this a good example of long.range planning and she
will support it. Scott said the Plsnning and Zoning Commission would continue to pursue
development of trails and trail systems in subdivisions as those subdivisions come before the
Commission. Dierks noted the audio/visual presentation made to the Commission at the
November 1, 1993, informal meeting was excellent. She hoped the general public would have
an opportunity to view the presentation. Liddell seid the committee plans to use the
slideshow as a vehicle to muster more support once the plan has suitable endorsement.
The motion carried on a 6-0 vota.
ZONING ITEMS:
1. REZ93.0010. Public discussion of an application submitted by First Muscatine
Properties, Inc. to rezone a 7.86 acre parcel located north of Muscatine Avenue and
east of First Avenue from RFBH, Factory Built Housing Residential, to CC-2,
Community Commercial. (45.day limitation period weived to November 4, 1993)
Mlklo noted staff had distributed a letter from the applicant dated November 3, 1993;
staff has nothing further to add regarding the application.
Public dlscusslon opened at 7:52 p.m.
Phil Leff. attornev for the aoolicant. said the November 3, 1993, letter was an attempt
to respond to the motion made by the Commission at the October 27, 1993, special
meeting. He said it appears to him that, except for two issues, this is a non.
controvarsial application. The proposed plen for the'rezoning fits very well the City's
master plan: it provides for some contributions to the intersection improvements; it will
improve the flooding situation in the Ralston Creek area by the proposed weter
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November 4, 1993
Page 6
detention system; it fits well within the desire to have some neighborhood convenience
areas to reduce vehicular traffic; it is a service that is needed in this particular area;
and it will increase the City's tax base and provide additional employment.
Leff said the two outstanding issues remaining deal with those areas that the City has
been uneble to provide the solutions for itself; the City has been unable to meet
affordable housing and has been unable to improve the street intersection adjacent to
this property in its Capitol Improvements Program. The real issue is whether an
otherwise desirable community development should be denied beceuse of these two
problems and just how much the City can expect a developer to contribute financielly
to the solution of the problems. The fact thet Eagle Food Store cannot provide the
financial solution to these problems should not be construed as a lack of concern over
affordeble housing end replacement of the low-cost housing that now exists to tenants
of the Towncrest Mobile Home Court. It is simply a matter of pure economic reality;
there is limit to the expenses any developer can incur before a project no longer
becomes financielly feasible. The applicant has made a proposal as to what they are
willing to contribute and hopes the City will be able to provide the solutions beyond
that.
Left said the November 3, 1993, letter from Eagle Food Stores provides a discussion
of the possibility of utilizing one source of funding where, in effect, the applicant
advances the funds end ultimetely receives back the reimbursement by way of tax
abatement. If the City hes an interest in that, it does offer a potential vehicle for
helping to solve the affordable housing problem and the street intersection
improvement. He noted the legal opinion of City staff was that the City may only
require relocation assistance from the developer by declaring this an Urban
Revitalization program and tying any required contribution from the developer to a tax
abatement process; the developer has tried to anelyze that option, using the present
value of the proposed tax abatement ($110,0001. He said this option would also
necessitate the City utilizing $30,000 in Community Development Block Grants that
was mentioned at the October 27, 1993, special meeting; the City would elso need
to scale back the amount they ere asking the developer to pay for the intersection
improvement by approximately $13,000. He said he does not feel this an
unreasonable request since the developer's pro rata share for the improvement is based
on an educated guess as to how much traffic the proposed development would
contribute.
Leff said Eagle Food Stores is uncomfortable being portrayed in the newspapers as
pitted against the tenants of the mobile home court; the fact that the area involves
affordable housing is not within Eagle's control. The developer has offered a financial
contribution that is as realistic and practical as possible without abandoning the
project. If it is not acceptable or some other innovative procedure that is accepteble
cannot be found, the developer will simply have to look for some other community
with a more financially feasible area in which to locate and they would reluctantly be
prepared to do. so. The developer hopes they heve demonstrated their willingness to
consider any kind of acceptable procedure to the City to allow these tenants to have
affordable housing and to allow funds to be set aside until the City decides its Capitol
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November 4, 1993
Page 7
Improvements Program will include the improvements of the intersection; the developer
has already agreed to donate necessary right.of-way so condemnation costs would not
ba necessary to widen the streets on the portions of the property abutting the
proposed development.
Leff said, regardless of whether this project is approved, the City must address
affordable housing for the tenants in the near future; the housing is currently affordable
because it is in an old mobile home court that is beginning to weer out and the tenants
will have to find replacement housing eventually. It is unrealistic to say that the
solution is to find another area in the City to rezone RFBI:I because the tenants cannot
move into those courts for e number of reasons. Affordable housing is a problem that
existed before this application: any developer cannot be the major funding source for
long.range City problems. Leff said the applicant asks that the Commission make a
decision tonight and forwerd this application to the City Council.
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Rex Merrifield, Towncrest Mobile Home Court, said he feels the rezoning should not
be approved for the following reasons: it would create a traffic and safety hezard to
children in the daycare center in the area; it would cause more pollution and further
erode the ozone layer; it is a low-income area and many residents cannot afford to
relocate: residents with pets could not find replacement housing that accepts those
pets; the proposed development is unnecessary and it would be anti-environmental to
remove all or part of the existing trees in the area; and there are already a number of
supermarkets within 1 to 2 miles of the proposed site.
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Ed Murohv. Towncrest Mobile Home Court. said tonight the Commission will pass
judgment as to what they feel is the best use of the land at this time; he is confident
the Commission will consider the concerns of income, relocation, and loss of assets
when making their decision. He seid he is neither anti.development or anti-progress
but the City must decide what cost should be put on development. He noted a recent
Des Moines Register article listed Iowa City as the most concentrated retail grocery
market in the nation. He said the City must decide if they are serious about solving
affordable housing problems and be careful not to send conflicting messages to
developers.
Dennis Sloan. Towncrest Mobile Home Court, said if Eagles were purchasing an area
with existing structures, they would have to buy those structures in addition to the
land. He feels the tenants of Towncrest Mobile Home Court should be reimbursed for
moving their trailers or for those trailers if they cannot be moved.
Slmv Naeuieso. Towncrest Mobile Home Court. thanked the Commission for the
opportunity to express his opinion and said he sees both sides of the argument, He
said, as a student, he cannot afford to move and the City should provide a place for
the tenants to move their trailers. He said he cannot afford the cost of renting an
apartment because of his limited income from a part-time job.
In response to a question from Scott, Leff said the Commission's previous motion
asked for a total of $223,000 to be contributed by the developer: the November 3,
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November 4, 1993
Page 8
1993, letter proposes the developer pay $70,000, $30,000 of CDBG funds be used,
a tax abatement with a present value of $110,000 be grented, end the City excuse the
remaining $13,000 requested. This would provide e total of $213.000 to eddress the
traffic and housing concerns. The goal is that the tex abatement, reduced to present
value, would reimburse the developer for those expenses paid above what the they
had proposed to contribute.
Rockne Brosman. Oekridae ProDertv Ltd., said the developer's basic proposal did not
change significantly; the letter is in an attempt to come up with the $223,000
requested by the Commission. He said the immediate amount needed is the $97,000
in relocation costs; that would be made available immediately upon a favorable
rezoning. He is asking the City to contribute $30,000 of CDBG funds and the
developer would contribute $67,000. He is also asking he Commission to grant some
relief on the proposed intersection improvement fee; those funds would be made
available at a leter date.
Public discussion closad et 8:26 p,m.
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Sterr esked the City's options es far as reimbursement for lost investments to the
tenants if their treilers cannot be moved; Bormann replied any renge of options are
available to the City as long as the City is willing to provide the funding. Starr asked
if a condition to the rezoning could be edded to specify the available relocation funding
could be used to reimburse the tenants for lost investments; Bormann said that
condition could be recommended to the Council but the Council ultimately decides how
the funds will be spent.
Scott repeated the motion on the floor from the October 29, 1993, special meeting
that was deferred to November 4, 1993: BovbJerg moved to approve REZ93.Q010
subject to:
1 I, Access easements across the subject property and adjacent redevelopment site
will be granted to owners of the James and Hansen properties to provide
access to First and Muscatine avenues.
21 Tha applicant agreeing to relocate the curb cut and driveway on Muscatine
Avenue to align with Wade Street If and when the James property to the west
redevelops.
31 Additional right-of-way will be dedicated for First Avenue (7 1/2 feetl and
Muscatine Avenue (7 feetl.
41 A concept plan, Including building elevation drawings and a landscaping plan,
shall be approved by tha Director of Planning and Community Development
prior to site development, The concept plan shall Include provisions for
landacape buffers between the proposed' development and the existing
residential development to the north and east of the subject property.
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November 4, 1993
pege 9
51 A pedestrian access easement of right-of.way shall be established adjacent to
Ralston Creek. The location of the pedestrian accoss area shall be determined
at the time of concept plan epprovel.
6) The ex/sting storm sewer line located under this property shall be relocated so
that It Is not In connlct with any proposed structures. An eesement shall be
estebllshed over tha relocation line.
71 Monies for relocation efforts In the amount of approximately $97,000 will be
provided by the applicant.
Starr seconded.
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8) Monies for the traffic corridor Improvement In the amount of approximately
$126. 360 will ba provldad by the applicant.
Dierks moved to amend the main motion by:
1) striking condition #7 and replacing with "Recommend to the City Council that
they establish an Urban Revitalization Area for this affected property and that
they grant tax abatement If sought by the developer. Sold monies generated
by the tax abatement will be voluntarily dedicated by the developer to cover
relocation costs not to exceed $67,000 (sold monies to be made avellable after
the rezoning process Is complete) and to cover costs of the upgrade of First and
Muscatine avenues Intersection. not to excead $117.000 (said monies to be
modo available at the time the reconstruction occursl. .
21 striking condition #8 and replacing with 'Recommend to the City Council that
$30.000 be allocated to relocation costs; sold monies to come from the
Community Development 810ck Grent funds. .
31 add a 9th condition that reads 'Recommend to City Council that the
Improvements to the First and Muscatine avenues Intersection be moved up In
the CIP to fiscal year 1994.95.'
BovbJerg seconded.
Bovbjerg said she was uncomfortable voting on this application tcnight after all of the
new information that has been provided at tonight's meeting. Cooper egreed. adding
he feels the tenants should be reimbursed for their investment in their homes if they
cannot be moved. In response to a question from Scott, Miklo said the Commission
may wish to leave some latitude by simply setting up the funds available for a
ralocatlon program so there Is some flexibility in their use.
Starr said some issues heve been raised at tonight's meeting that he would like to
consider further before voting. Cooper said he Is opposad to rezoning this area when
there Is not alternative RFBH zoning available for these tenants. Scott said the
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November 4, 1993
Page 10
Commission may wish to recommend that additional CDBG funding be used for the
purchase of equity to those who own their trailers; under the Urban Revitalization Area
regulations, he does not believe the purchasa of equity relieves the developer or the
City from providing other relocation costs. Bormann said the Urban Revitalizetion
section requires first month's rent end the City may, at its option, require other
relocation costs; if the City opts to do more, it is certainly within the City power to do
so if the funding is, available. Starr said he agrees it is not the land owner's or the
developer's responsibility to teke on a community issue and he feels the community
should be involvad in the process; reimbursement for equity gives individuals the
option to decide how they choose to live.
Starr moved to amend the proposed amendment to the main motion by chsnging
condition #8 to read 'Recommand to City Council that $30,000 or more be allocated
to (a) the relocation costs, as Identified by staff, and/or (b) the purchase of the equity
or value of the owner-occupled units. Said monies to come from the COSO funds.'
Cooper seconded. The motion carried on a 6-0 vote.
:h~ ~~:on to amend the main motion bv strlklna conditions #7 and #8 and reolaclna
I h new conditions #7. #8 and #9 carried on a 6-0 vote.
Scott called for discussion on the main motion, es amended. Starr said several of his
concerns have been discussed; his focus was on the affordable housing issue. His
major concern was that an investment is not lost and that the community as a whole
is participating in the affordable housing issue; he now feels confident enough with
some of the issues to vote in favor of the proposed rezoni~g.
Bovbjerg said she believes the project would provide benefits to the City and egreed
this application did not cause the intersection and affordable housing problems in this
area. She sees this as a rezoning of a residential area into a commercial area and a
rezoning out of existence of a residential area for which there is no replacement;
because of that. she would not vote in favor of the application. She expressed
appreciation to the residents of the neighborhood for their input.
Cooper said he experienced a great deal of difficulty in obtaining housing when he first
came to Iowa City in 1945 because of the color of his skin; he cannot see taking low
cost housing away from people. He said he would vote egeinst the application.
Dierks said. while the project appears to be an excellent proposal in an area that could
use another grocery store, she feels there are too many unresolved issues and she
would vote egainst the application.
Jakobsen said this application has to be looked as a zoning question; the question is
whether there are other places that the current tenants could live, In her opinion, there
Is not at this time and she could not vote In faver o( the application.
Scott .alii the land use question should be viewed first because it tends to ba less
emotional and volatile then the rezoning question. He cennot answer the question of
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November 4, 1993
Page 11
whether there is an overriding public need to rezone to create additional commercial
land in this area affirmatively; likewise, thera is significant opposition to rezoning any
additional land within the corporate limits to RFBH. Scott said there is almost a
conflict between the goels that the City has: on one hand, the need for additional land
zoned for low or moderate income housing, the need for additional multi-family zoning
and the need for building requirement changes to provide more affordable housing in
Iowa City have been stressed: on the other hand, staff has referred to this area as a
blighted area that could be identified as an area for redevelopment. The Commission
and staff have struggled with the issue of affordeble housing: he egreas with the
Commission's feeling that this is land use question and he intends to vote against the
proposal. In the same sense, he commended the epplicant for his attempt to resolve
the concerns identified by staff and the Commission.
Starr said his enthusiasm for an issue he felt very strongly about (the ability for an
owner to recoup his investment) may have temporarily blinded his sight. He read from
notes he had prepared prior to the meeting: 'The question I have to ask myself as I
ponder this issue is 'Is there a compeliing need in this community to provide additional
commercial zones by sacrificing affordable RFBH zones?' While the requested
commercial zone benefits a potentially greater number of citizens through convenience,
employment, reduced travel time and increased shopping options, I would be hard
pressed to believe thet these potential benefits outweigh the need for affordable
housing options in this community. The existing RFBH zone provides such options and
until such time as alternatives can be presented for the replacement of such affordeble
housing options when rezoning requests eliminate them, I cannot support those
rezoning requests. Having participated on both the Affordable Housing Task Force,
which developed a comprehensive housing affordability strategy, and the Iowa City
Committee on Community Needs, I believe that options do exist to improve the
conditions in the existing zone and I also believe that this is a community issue, not
solely a property owner or a potential developer issue. The community as a whole
must participate in this affordable housing issue and realize the long-term benefits of
such housing through diversity, education, and continuing education, an available work
force, and the potential impact on the future tex base. This Commission will be
struggling with another affordable housing issue tonight, as it has been struggling with
that Issue for 14 months. The question is 'To whet degree does this community allow
regulations to increase the cost of housing?' One charge this Commission and
planning staff face this year is an analysis of how City regulations affect affordable
housing. Keeping ali of these issues in mind, I will not be supporting this rezoning
request.' He said he would be back tracking on his earlier comments; listening to the
other Commissioners made him realize that he must look at the greater pictu're, not just
the one issue he wes excited about finally getting resolution to. He reiterated he
would not vote in favor of the application.
Scott said the message the Commission would like to send to the City Council is that
not only do they feel that the RFBH zone should be retained but the Commission would
support the rehabilitation and expansion of the presently zoned RFBH lands, if that is
possible.
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The main motion. 89 arn~~~ wes defeated on a 0-6 \lote.
Bovbjerg moved to recommend to Council thet REZ93.()010 be denied. Cooper
seconded. The motion carried on e 6'() vote.
In response to a question from Dierks, Miklo said there is en item on the November 9
City Council egenda to set a public hearing for November 23, 1993 on this application.
Recessed at 9:15 p.m.; reconvened at 9:32 p.m.
2. ANN92-0003. REZ93-0015. Public discussion of an application submitted by
Sycamore Farms Company to annex an approximate 420 acre tract of land located
south of Highway 6 and the southern corporate limits, and to rezone the parcel from
County RS, Suburban Residential, to RS-S, Medium Density Single-Family Residential;
RM-12, Low Density Multi.Family Residential; RFBH, Fectory Built Housing Residential;
RR.1, Rural Residential and ID-RM, Interim Development Multi-Family Residential. (45-
day limitation period: weived to Novembar 4, 1993.)
Miklo noted staff had provided the Commission with an updated list of conditions,
which reflects the discussion at the November 1, 1993 informal meeting; staff has no
further information to add at this time. Bormann noted she had distributed a new dreft
of the conservation easement; the future dedication section has been revised to reflect
the discussion at the November 1, 1993, Informal meeting. It now reads .If the
grantor does not dedicate the property to the City prior to a change in Council
membership, the new City Council will determine whether to accept dedication of the
property. Nothing in this agreement obligates future City Councils to accept dedication
of the property.. She reminded the Commission a glossary of terms would also be
Included in the conservation easement.
Public discussion opened at 9:36 p.m.
Steohen Brioht. aoolicant, expressed appreciation to the Commission for all of their
efforts in dealing with the complicated issues involved in this epplication; he feels the
result of a year of discussion between the developers, the Commission, end the public
is a good balancing of affordable housing and environmental concerns. He seid it is
Important to move this process onto Council in order to provide affordable housing in
1995.
Bright suggested revising the second proposed condition so that construction of the
trail system is triggered when the ID-RM zone is removed. He said his understanding
of the fourth condition for a 100 foot buffer zone allows the developer the right to
mitigete those areas on a two-for.one basis within the .Snyder Creek Bottoms.. Miklo
noted that such mitigation would be subject to approval by the Army Corps of
Engineers.
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Page 13
Bright said the lenguage allowing an alternative location for a pedestrian access
easement in the seventh condition was added at his request because he would prefer
not to tie down the specific location until the platting process.
Bright said, with regards to the City paying the oversized costs for the proposed east-
west arterial street through the area, the street is being designed and placed in the
area because it connects to an interstate highwey end will become the south by-pass
of Iowa City, The traffic that will use the street will not be neighborhood traffic end
he believes the street will be a City or state road and should be paid for by the
community. He said the CHAS report puts a mandate on the City to change rules to
make affordable housing available in the community. The developers have already lost
an entire row of mobile home pads when the boundary of the no-build area was moved
to the top of the slope; this street may serve to take away another row of pads. He
does not believe it is appropriate to put the cost of the proposed thorough-street on
this development.
Franklin agreed with Bright's comments about the proposed road. Staff is attempting
to reserve the right-of-way; the intention would be that if that road was not needed
for development, it would be City project; if the road is needed to get access to this
development, the developer would be expected to pay the local road costs with the
City paying the oversized costs. This is typically the manner in which the City handles
arterial streets; they ere willing to consider that position in this annexed area because
of the importance they feel for the street network and the provision of affordable
housing. Franklin said staff does not anticipate having to build the road as an arterial
for many years but is concerned with reserving adequate right-of-way during the
rezoning process.
Richard Rhodes II, 2014 Rochester Avenue, thanked the Commission for taking the
time to carefully examine the various complicated issues involved in protecting the
wetlands and the Snyder Creek Bottoms. He also acknowledged that the Sycamore
Farms development team has,made some very significant concessions to protect these
areas. Rhodes said he assumes thet even if the land is dedicated to the City, the
easement would still run with the land and restrict the activities of the City. Bormann
said that would be the case only if there is a third party grantee; if the City is the
grantee, once the land is conveyed, the easement rights converge with the property
ownership rights.
Rhodes said, with respect to the proposed bluff-top road above the wetlands, extreme
precautions will be needed during construction of this road to ensure that the wetlands
below will not be damaged by siltation and construction activities; this will probably
significantly increase the costs of putting an arterial through this area. He said he is
not sure an erteriel street in necessary, except for use as a by-pass around the south
and east sides of Iowa City,
Rhodes said thedecision to require a 60 foot buffer around the jurisdictional wetlands
on the Snyder Creek Bottoms within the area of the easement is a wise choice and
does buffer the wetlands from some of tha negative impacts of the farming going on
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November 4. 1993
Page 14
around them. He said what will be planted in the buffer zone must be considered;
aggressive cultiveted gresses should not be planted.
Lon Drake. Universitv of Iowa Geoloav Professor, said he agrees with the concept of
planning davelopment In larga piacas as was dona with this application. He said he
does not feel that an arterial road through the area is appropriate because the property
is already surrounded by roads in all directions; he would rather see local roads for
local traffic in this area. Drake said he feels the developer has gradually sacrificed a
number of things and should not be called upon to give up more land for an arterial
road.
Public discussion closad at 10:02 p.m.
BovbJerg moved to approve ANN92-o003. Cooper seconded. The motion carried on
a 6-0 vote.
Dlarks movad to approva REZ92-o015 subject to:
1. Adequata measures will be taken to protect the 'Snyder Creek Bottoms" from
any advarse effects from development of adjacent areas. These measures shall
be specified In a mitigation plan to be submitted with a preliminary plat for the
araa. prepared at the expensa of the applicant. and approved by tho City.
2. Tho mitigation plan shall Include a concept plan for a trail or walkway systam
within tho 'Snydar Creak Bottoms," The subdivider shall construct tha troll or
walkway system whan either 50% of the property within the RS-S and RFBH
zones are developed or when the ID.RM area Is rezoned. whichever occurs first.
3. The preservation of the "Snyder Creek Bottoms' via the establishment of an
acceptable conservation easement.
4. A 100 foot no.bulld buffer 'zona shall be established around all Jurisdictional
watlends Identified outslde of tha conservation easement. excapt those for
which mitigation Is approved. as enumerated In tha conservation easement.
5. The applicant shall Inventory and document tho Jurisdictional wetlands. other
conservation values and the location of existing farming activities In the
"Snyder Creek Bottoms'. Said Inventory and documentation shall be approvad
by the City.
6. The dedication of adequate open space to the Clly based upon tho formula
contained In the neighborhood open space plan.
7. Tho estebllshment of a padestrlan access easement over the existing Southeast
Intarcaptor Sanitary Sower easement or In an'alternatlve location. approvad by
the City. which connacts the trails within the Whispering Meadows Subdivision
end the Clty-owned property to the south of the Sycamore Farms property.
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November 4, 1993
Page 15
B. A covenant providIng for a 15-acre school site, the location of which shall be
negotiated with the City and the Iowa City Community School District.
9. The developer paying all costs for Infrastructure Installation, Including oversized
costs except for the proposed eaat-west street
Jakobsan seconded.
Scott said if the Commission wishes to include a condition. for the provision of
sufficient right-of-way for an east-west arterial street north of the Snyder Creek
Bottoms, he proposes it read "The provision of sufficient right-of-way for an east-west
collector street north of the Snyder Creek Bottoms" and possibly make mention that
the City shall pay oversized construction costs for sny modification of the said
collector street, as opposed to referencing the arterial street. With that
recommendation, he would want the Commission to request a meeting with the staff
of Planning and Programming, Public Works, and the City Manager's Office to discuss
the potential of altering the streetscape both from the standpoint of required right-of-
way and required overwidth of the pavement st sections other then the intersections;
this goes back to previous discussions concerning the Commission's reluctance to
pave a 34 foot concrete ribbon from the west end to the east end of this particular
subdivision located immediately south of a residential zone and immediately north of
the conservation easement and some of the Jurisdictional wetlands. The Commission
does not deny that the City will need to have additional right-of-way and additional
width for intersection turning lanes but there is a reluctance on the part of the
Commission to include this issue as a condition at this particular time.
Scott said on September 23, 1993, the Commission took ection to try to resolve some
of the differences that still remained between the developer and the City; all of those
have been resolved except the roadway to the RM-12 County-zoned area. The
recommendetion that was approved by a 5-0 vote at thet meeting was for 6 1/2
inches of PCC concrete or 8 inches of asphaltic concrete roadway, built at 22 feet
wide without curb and gutter on the present available right-of-way end that upon the
ID-RM zone change, the street would be brought up to City standards at collector
status. He said that motion seems to be In conflict with one condition proposed by
staff to require the provision of sufficient right-of-way for an east-west arterial street
north of the "Snyder Creek Bottoms"; that condition wes excluded in the
Commission's present motion. If the Commission Is comforteble with voting on the
motion currently on the floor, the Commission mey find a requirement to include a
condition concerning the roadway to the RM-12 area because the Commission did
Indicate In their motion of September 23, 1993, that they feel the street should be a
collector street; es a separate motion, the Commission could request the consultation
he mentioned earlier. In response to a question from Bovbjerg, Scott said the conflict
would be the requirement for sufficient rlght-of-wey for an east-west arterial, which
triggers a significantly greater right-of-way than a collector street; if It is a condition
of the rezoning, the developer is going to have difficulty providing tpe sufficient right-
of-way for a collector or arterial street on that section that presently serves as an
access road to the RM-12 area because the developer only own 33 feet at present.
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November 4, 1993
paga 16
Miklo noted 33 feet of right-of-wey is also insufficient for a local street which requires
50 feet.
Scott said the Commission has indicated they do not object to the development of that
area under tha present RM-12 zoning if it was annexed into the City. He seid there
must be sufficient provisions for that to occur without putting the developer in a catch-
22 situation. Scott said staff wents 85 feet of right-of-way and a collector street
would require 66 feet of right-of-way.
Scott said an arterial street would also limit access onto the street which requires a
greater natwork of local streets to serve tha development; Franklin has indicated she
would be more at ease with varying tha widths of stendards for local streets than for
arterials. Scott said its seems illogical when talking about the potential for more
affardable housing, to require putting in a road system that is not necessary in this
particular subdivision; there is a far greater safety measure of speeding vehicles with
34 feet wide paving than if the width is varied from 28 feet to 34 feet at intersections
to accommodate turning lanes. He noted additional land would be taken out of
development if a street network is required because of limited access onto an arterial.
Scott said he feels an east-west arterial to connect Highway 218 to Highway 6 should
be located closer to the Napoleon Street location than in this particular subdivision.
He said he has significant concerns about the inclusion of language that indicates the
Commission is willing to put an erterial street through this area. Franklin suggested
eliminating the street issue entirely from the rezoning decision and dealing with it when
the area is platted. The Commission agreed.
BovbJerg said this application represents 14 months of work and she feels It Is a good
beginning, working, living, changeable document about environmentally sensitive
ereas, adding she appreciates the applicant's discussion of cooperation between the
Commission, steff and the developer. Dierks said the process has been frustrating and
she appreciates everyone's willingness to take the time to provide Information and
make compromises, adding she has learned a great deal about wetlands thet will
hopefully make tha next application involving wetlands a little easier for the
Commission. Starr said he appreciates the educational process that has been provided
by persons Interested in this application. Jakobsen said she appreciates that issues
were able to be resolved to the point where a decision could be made, adding the city
will be a better city if more planning of large areas can be done. Scott thanked Sandy
Rhodes and Steve Hendrix for their expertise in wetland matters and the Sycamore
Farms development team for their cooperation throughout the entire process; he also
thankad staff and the Commission for their patience and hard work. He said he is
excited about the possibility of home ownership for under $50,000. Bovbjerg thenked
Scott for his laadership.
The motion carried on a 6.0 vote.
Cooper movedto adopt tha conservatlon easement; as amended and to recommend
adoptlon by the City Council of some oesement. Starr seconded. The motion carrlad
on a 6.0 vote.
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November 4, 1993
Page 17
Scott thanked Bormann and Bright for their work on the conservation easement.
3. Public discussion of amendments to the Zoning Ordinance, Section 36-58, Off.Street
Parking Requirements; Section 36-60, Sign Regulations; and Section 36-9, RFBH,
Factory Built Housing Residential Zone, to allow consideration of certain commercial
uses as provisional uses in the RFBH Zone.
Public discussion openad at 10:40 p.m.
There wes none.
Public discussion closed at 10:40 p.m,
BovbJerg moved to approve amendments to the Zoning Ordinance Sections 36.58, Off-
Street Parking Requirements; 36-60, Sign Regulations, and 36.9, RFBH, Factory Built
Housing Residential Zone, to allow certain commercial uses as provisional uses In tha
RFBH zone. Starr seconded. The motion carried on a 6'() vote.
4. Public discussion of amendments to Zoning Ordinance Section 36-58 regarding off-
street parking requirements for multi'family residential uses.
Miklo noted a revised table, clarifying the parking requirement differences between the
PRM and CB.5 zones; staff also recommends adding a provision regarding exterior
stairwells end the location of screening of parking if it is located under a bUilding.
Public discussion opened at 10:42 p.m,
Moen noted Joseph Holland had telephoned to indicate he was ill and unable to attend
the meeting.
Public discussion closed at 10:43 p.m.
Stsrr moved to approve amendments to Zoning Ordlnsnce Sactlon 36.58 regarding off.
street parking requirements for multi-family residential uses, Including:
1. When parking spaces are locatad on the ground floor or under a building, they
shall be located alther within the exterior walls of a building or screen ad from
vlaw from public streata. Featuras such as masonry walls, earthan berms, or
evergreen trees and shrubbery shall be used for screening.
2. Access to Individual dwelling units shall be from enclosed lobbies or corridors
excapt at grade level where exterior doorways shall be permitted for
townhousa-styla units.
3. Tha tables displaying the parking requirements of multl'famlly dwellings, as
presanted by staff,
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November 4, 1993
Page 18
Cooper seconded. The motion carried on a 6.0 vote.
s.
Public discussion of amendments to the Zoning Ordinance regarding the number of
principal buildings permitted on a lot in the RNC-12 zone.
Moen said this is essentielly a housekeeping issue; it was the intention of the
Commission that this zone be principally a single-family residential zone. Because the
title of the zone does not imply that it is single-family, there is ambiguity as to whether
more than one principal usa is permitted on e lot. This ambiguity was intensified by
the fact that, as a provisional use, multi-family structures were permitted; the intention
was to only allow the continuation of existing multi-family uses and not allow the
construction of new uses. Staff recommends the proposed amendments that clarify
these particular issues be approved.
Public discussion opened at 10:46 p.m.
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Nencv Carlson. 1002 East Jefferson Street, said, when this issue wes discussed a year
ago, the neighborhood wanted only one principal building per lot and she believes that
wes elso the intention of the Commission. She said she is appreciative of the fact that
when it came to the attention of staff that this was not clear, that they made steps
to correct it. She thanked staff and the Commission for all their help end for caring
about this neighborhood.
Public dlscusslon closed at 10:47 p.m.
Cooper moved to approve amendments to the Zoning Ordinance regarding the number
of principal buildings permitted on a lot In the RNC-12 zone, as detailed In the staff
memorandum dated October 27, 1993. Starr seconded.
Scott said it was absolutely the intent of the Commission when the RNC-12 zone was
developed and extended to the Jefferson Street properties that It was to be a single-
family zone.
The motion cerrled on a 6.0 vote.
6. Public discussion of a request submitted by Systems Unlimited, Inc. to amend the
Zoning Ordinance to allow unlicensed, but state-regulated, supervised housing for
adults with disabilities In resldentiel areas zoned for single-family housing.
Moen said the purpose of this request is not to debate the merits of this proposal but
simply a request for the Commission to take up the issue of considering a future
amendment to the Zoning Ordinence that would allow certain community supervised
apartment living arrangements in predominantly single-family or low density multi-
family zones that presently restrict this typa of arrangement as a consequence of the
limitation as to the number of unrelated persons,thet cen live together, If the
Commission decides they would like to take up the issue, they must determine when
they would like the staff to proceed with preparation of those amendments.
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November 4, 1993
Page 19
Public dlacusslon openad at 10:50 p.m.
William Gorman, Executive Director of Svstems Unlimited. encouraged the Commission
to take up this issue. In the process of looking for e residence for three individuals
with disabilities and a live-In counselor, it came to their attention that they could not
purchase a home in an RS-5, RS-S, or RFBH zone unless the residence became a
licensed residential care facility. The irony is that Systems could purchase a home to
make a licensed residential cere facility with many more individuals in any residential
neighborhood. Systems believes what they are proposing fits nicely under Chapter 63
of the Code of Iowa for supervised community apartment living arrangements, which
is well-regulated. An amendment to the definition of family care home, the option
Systems is proposing, will fit well and also be a small environment, smaller than the
normel licensed residential care facilities that are now aliowed in any residential
neighborhood.
PublIc discussion closed at 10:52 p.m.
In response to a question from Starr, Moen said staff would need to examine the
theoretical question of opening up low density zones to allow more unrelated persons
than are presently permitted. In response to a question from Dierks, Moen said a
distancing limitation has applied by State Code for family care facilities; she is unsure
It stili stands. given some of the felr housing issues.
Scott said the Commission discussed including this item in the fiscal year 1994 work
schedule if it requires relatively simple alterations to the Zoning Ordinance; he
requested staff investigate what would be entailed in order to determine how soon it
could be considered by the Commission.
BovbJerg moved to defer a request submitted by Systems UnlImited, Inc. to amend the
Zoning Ordinance to allow unlIcensed, but state-regulated. supervised housing for
adults with disabilities In residential areas zoned for single-family housing to November
18. 1993, Dierks seconded. The motion carried on a 6.0 vote,
7. Public discussion of a request submitted by Mark Collins of Sign Productions to amend
the Zoning Ordinance to aliow additional messages on time and temperature signs.
Moen said the intent of Mr. Collins was merely to offer his guidance on new sign
technology if the Commission was inclined to consider changes to the Zoning i '
Ordinance regarding signs requirements.
Public discussion opened at 10:56 p,m.
There was none.
PublIc discussion closed at 10:56 p.m.
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November 4, 1993
Page 20
Jakobsan moved to not consider amendments to the Zoning Ordinance to allow
additional measages on tlma and temperature signs. Dierks seconded. The motion
carried on a S.() vote. '
DEVELOPMENT ITEMS:
1. SUB93.0011. Public discussion of an application submitted by Dean Oakes for
preliminary plat approval of Scott's Fourth Addition, a seven lot, 13.4 acre
resubdivision of Lot 4 of Scott's Second Addition located in Fringa Area 8 west of
Naples Avenue in the squtheast quad rent of the Highway l/Highway 218 interchange.
(45-day limitation period wslved to November 4, 1993.)
Miklo said the applicant has verbally requested a deferral to December 2, 1993; a
written waiver of tha 45-day limitation period is needed.
Public discussion opened at 11 :01 p.m.
Larrv Schnittler. MMS Consultants, said he would provide a written waiver of the 45-
day limitation period to staff.
Public dlscusslon closed at 11 :02 p.m.
Starr moved to dafar SUB93.()011 to December 2, 1993. Cooper seconded. If1g
motion carried on a S.() vote.
2. SUB93-0019. Public discussion of an application submitted by Frantz Construction
Co., Inc. for preliminary plat approval of Mount Prospect Addition, Part VII, a 31 lot,
8.72 acre subdivision located east of Sycamore Street end south of Lakeside Drive.
(45.d3Y limitation period: November 4, 1993.)
In response to a question raised at the November 1, 1993, informal meeting, Miklo
said the setback requirement for a sidewalk that is dedicated as a right.of-way is 5
feet, which Is the same as if It was a lot line; a street right-of-way requires a 20 foot
setback. He noted staff has received a revised plat: all deficiencies and discrepancies
have been resolved and the plat is in order for approval.
Public discussion opened at 11 :03 p.m.
There was none.
Public discussion closed at 11:03 p,m.
Bovbjerg movad to ,pprove SUB93.()019. Cooper seconded. The motion carried on
e 5'().1 vote. with Jakobsen abstainIng.
3. SUB93.0021. Public discussion of an application submitted by Windsor Ridge
Davelopment Co. for final plet approval of Windsor Ridge Subdivision, Parts One &
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November 4, 1993
Page 21
Two, Three and Four, a 7S-lot, epproximate 67.2 acre subdivision loceted north of
American Legion Road and west of Taft Avenue. (45.day limitation period: November
29, 1993.)
Rockwell seid staff recommended deferral pending resolution of three outstanding
deficiencies, noting the fourth deficiency has been taken care of. Upon resolution of
the ~eflciencies, steff recommended approval.
Public dlacusalon opened at 11:05 p.m.
There was none.
Public dlscusalon closed at 11:05 p.m.
Cooper moved to approve SUB93-0021, subject to:
11 Legal papers being approved by the City Attorney's Office prior to Council
consldaretlon of the final plat.
21 Construction plans and daslgn calculations being approved by Public Works
prior to Council consideration of the final plat.
31 A ground cover and landscaping plan showing the location of the walkways and
stormwater management facility within Outlot B In Parts One & Two and Part
Four must receive administrative approval prior to Council consideration of the
final plat.
4) Prior to City acceptance of the maintenance responsibilities for Outlot B, the
daveloper must construct the proposed walkways ltrail) to conform with the
Americans with Disabilities Act lADAl requirements. At a minimum, tha trail
must be constructed at least eight faet In width. The trail must consist of a
minimum base of four Inches of 3/4.fnch roadstone and a minimum topping of
thres Inches of 3/B.fnch base materlallsald materfals to be compactedl. The
developer must also provide approprfate ground cover and landscape the
parkway according to plans approved by the City. Thesa plans must be
submitted to and approved by the City prfor to Council consideration of the final
plat. If the City deems It Is In the public Interest to accept dedication of the
22.25 acre psrkway, this dedication must not be accepted untllla) the parkway
Improvements,lncludlng the stormwater detention facilities, are complete, and
lbl construction has been completed on 90% of the lots abutting the parkway.
Bovbjerg seconded, The motion carried on a 6-0 vote.
CONSIDERATION OF THE MINUTES OF THE OCTOBER 21, 1993. MEETING:
Cooper moved to approve the minutes of the October 21, 1993, meeting, as amended.
Jakobsen seconded. The motion carried on a 6.0 vote.
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Page 22
PLANNING AND ZONING COMMISSION INFORMATION:
Moen reminded the Commission of a joint City Council/Board of Supervisors meeting
scheduled for November 15, 1993, at 4:00 p.m.; one item on the agenda is discussion of the
proposed Fringe Area Agreement.
Dierks said she had a'ttended a meeting on gangs in Iowa City the previous evening which was
a real eye-opener; one of the topics discussed was how low and moderate income housing
attract gang leeders to target those area for gang members. A state statute permitting an
ordinance that would allow tougher penalties for persons found selling drugs or weapons
within a certain distance from a school may currently be on the books. She requested legal
staff investigate the state statutes to determine what currently exists.
ADJOURNMENT:
BovbJerg moved to adjourn at 11 :11 p.m. Starr seconded. The motion carried on a 6'() vote.
Ann Bovbjerg, Secretary
Minutes submitted by Nancy Schreiber
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MINUTES
DESIGN REVIEW COMMITTEE
NOVEMBER 15, 1993.4:00 P.M.
CIVIC CENTER - LOBBY CONFERENCE ROOM
PREU~"NARV
Subject to Approval
MEMBERS PRESENT:
Leura Hawks, Bill Nowysz, Don Sinek, Clara Swan, Craig Welt
MEMBERS ABSENT:
Kim Merker, Gary Nagle, Gordana Pavlovic, Gilda Six
STAFF PRESENT:
GUEST PRESENT:
Hall, Schoon
None
RECOMMENDATION TO CITY COUNCIL:
Recommended, by a vote of 4-1 (Welt voting nol, that the City Council implement the design
concept of moduler newspaper vending machines as proposed in the ordinence submitted to
the City Council on November 9, 1993. In the event the Council finds the modular units cost
prohibitive, the Committee supports the concept of designating areas of the Plaza as locations
for newspaper vending machines and providing adequata screening of the machines by using
materials that can be easily Integrated with existing materials on the plaza. The Committee's
recommendation refers to only the design and placement of the vending machines and not to
the ownership issues.
CALL TO ORDER:
Vice Chairperson Swan called tha meeting to order at 4:25 p.m.
INTRODUCTIONS:
New committea member Laura HaWKS was welcomed and introduced to the Committee.
CONSIDERATION OF THE MINUTES OF THE OCTOBER 18. 1993. MEETING:
The minutes from Octobar 18, 1993, were reviewed. Welt moved to approve the minutes
and Slnek seconded. The motion carried 7-0.
DISCUSS SUBCOMMITTEE'S MEETING WITH THE DOWNTOWN ASSOCIATION:
Nowysz explained that the subcommittee met with the Downtown Association lDT Al to
discuss concerns for the downtown area in terms of current spece usage and design
considerations. Nowysz stated that the attendance at the meeting by DT A members was
disappointing. Side issuos were discussed more so than the main topic according to Nowysz.
The side issues covered topics such as the question of artwork or banners displayed on the
exterior of bUildings and tha concerns for sidewalk cafes. Nowysz said that the subcommittee
was surprised to learn that members of the DT A were uniformed as to the existence of tha
Design Review Committee and its role. The subcommittee decided that more needs to be
done to aducate the' public about the Committee and design issues and discussed the
possibility of a slide show presentation, Schoon stated that a slide show would be a good
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Design Review Committee
November 15, 1993
Page 2
way to explain that the Design Review Committee is interested in maintaining the atmosphere
of the downtown area and discussing future downtown davelopment. The entire committee
agreed to support the idea of a slide presentation. Swan concluded the discussion by stating
that the Committee should be proud of Pavlovic and Nowysz for their excellent presentation
to the DTA.
DISCUSS NEWSPAPER VENDING MACHINES ORDINANCE:
Schoon briefly reviewed the proposed newspaper vending machine ordinance which is before
the City Council. He stated that the cost component discouraged members of the City
Council from supporting the use of modular units. The cost for an adequate number of units
is $7,000 to $10,000. Schoon stated that the purpose of the ordinance is to designate an
area on the pedestrian mall for newspaper vending machines and to have the m~chines be
more aestheticelly pleasing to the plaza area. The options include screening of the existing
vending machines with a wooden frame so that the vending machines would be visible from
the front only, City.owned modular units that would call for regulation by the City as well, or
making use of the kiosks elready in existence in the plaza.
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Sinek was concerned ebout the areas outside of the pedestrian mall and how they would be
regulated. Swan steted that she preferred the kiosk. proposal if it were less expensive.
Schoon said that the cost for using the kiosks has not been determined. Sinek was also
concerned whether the newspaper companies would be asked to design specifically
dimensioned boxes or whether the City would provide the boxes. Nowysz was concerned
about disrupting the structure of'the pedestrian mall as it now exists. Nowysz felt that each
newspaper had a unique style or design to their machines, but they should not be allowed to
place the machines just anywhere in the plaza.
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Welt stated that he would vote for the most reasonable and economical design that would
prevent a cluttered look and would not block space in the plaza. Welt also said that he had
serious questions as to where the mechines would be located and how many machines would
be ellowed.
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Hawks steted that she would favor keeping the unique design and features of each machine
and somehow incorporate their storage area into the planters. Hawks also supported the
kiosk design. Nowysz stated that he approved of the design Idea to place the machines in an
area out of view and out of the wey as long as the design did not infringe upon the plenters
other than extending wing walls at the end of the planter or a similar design.
,
Schoon stated thet the ordinance would be going before the City Council again on November
23, 1993, for consideration. Sinek stated that the Committee should give the Council their
approval of the design aspect and support of the ordinance. Swan stated that the Committee
should pass along its support of Nowysz and Hawks idea. Hawks moved to racommend that
tho City Counclllmplemant the design concept of modular newspaper vending machines as
proposed In the ordinance submitted to tha City Council on November 9, 1993. In tha event
the Council finds the modular units cost prohibitive, the Committe a supports tha concept of
designating areas of the Plaza as locations for newspaper vending machlnas and providing
adequate scraenlng of the machines by using materials that can be easily Integrated with
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Design Review Committee
November 15, 1993
Paga 3
existing materials on the plaza. The Committee's recommendation refers to only the deslgn
and placement of the vending machines and n~t to the ownership Issues. Sinek seconded the
motion. The motion carried 4-' (Welt voting nolo Welt stated that he couldn't support the
motion because he didn't know if the screening option would be'more cost effective than the
modular units.
DISCUSS SIDEWALK CAFES IN THE DOWNTOWN AREA:
Schoon stated that the owners of Gringos and Vito's were the only restaurant owners to
respond to the sidewalk cafe questionnaire. Gringos owner stated they would need 6-S tebles
and Vito's owner stated they would need approximately 1 o tables in order to make the cafe
financielly feasible. Schoon said the present regulations would not provide sufficient spece
to fit the number of tebles the restaurants are asking for. Welt stated thet the Committee
wanted to see the sidewalk cafes implemented but a question of safety did exist and so far
the Idee seems impossible. Welt moved to table the topic of sidewalk cafes indefinitely.
Sinek seconded the motion. The motion carried 5-0.
DISCUSS FUTURE RECOGNITIONS AND AWARDS:
Swan stated that public recognition for the Committee with the community could be
accomplished through the distribution of awards for design. Swan stated that the awards
could be in the form of plaques or certificates or even letters. Hewks egreed with that idea.
Nowysz stated that the Historic Preservation Commission already has a system of awards that
are given out once a year on the merit of design and renovation. Nowysz stated that the
Committee's awards could parallel the Historic Preservation Commission awards. Welt stated
that the Chamber of Commerce elso gave out similar awards, but he would like to further
pursue the award presentation idea.
COMMITTEE DISCUSSION~
There was none.
PUBLIC DISCUSSION:
There was none.
ADJOURNMENT:
Vice-Chairperson Swan adjourned the meeting at 5:25 p.m.
Minutes submitted by Angie Hall.
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MINUTES
SENIOR CENTER COMMISSION
SEPTEMBER 27 1993
MEMBERS PRESENT:
Rufine Anciaux, Harold Engen, Mary Geasland, Bud Gode, Gerry
Lackender, Tom Muller, Pat Peters, Mark Thompson
MEMBERS EXCUSED:
GUESTS PRESENT:
Fred Krause
Marjorie Belding, Mary Pat Conway, Mary Jane Kemp, Frieda
Shannon - Council of Elders; Anne Burnside, First Assistant City
Attorney
CALL TO ORDERIINTRODUCTION/MINUTES/PUBLlC DISCUSSION:
Geasland called the meeting to order at 3:05 p.m. She introduced and welcomed the guests.
The minutes were approved as corrected. Engen/Gode.
There was no public discussion.
COMMISSION REPORTS:
VIsionary Committee - Engen and Muller
Engen and Muller reported that 44 individuals have been invited to be on the Visionary
Committee. They said so far they have 26 firm commitments. Thompson said of those he
called, four out of five agreed to be on the Committee. Gode said five of five of his agreed.
Engen called twelve and five accepted.
They said West was coming to the Center on the 11th to tour the building and to pick up
information.
Meisel reported that she had contactad both the Highlander and Athletic Club as possible sites
for the workshop which will be all dey on November 9 and a half-day on December 14.
Geasland suggested the Technologies Research Center. The consensus was that this was a
good Idea and an excellent choice. She will look into this.
. Voluntaer Dlnnar . Lackender
Lackender reported that The Catering Shoppe would serve the dinner and Flappers Follies will
be the entertainment.
Thompson reported that he had arrenged with the Panhellenlc Council to do the serving.
Peters will help with serving and cleanup. Everyone who cen will report to set up the dining
room.
Gode, Engen, end Muller ell volunteered to help with transportation.
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Senior Center Commission
September 27, 1993
Page 2
City, County, Council of Elders - Gode, Lackender
Gode reported on his visit to the City Council. He thanked those leaving the City Council for
their past support, invited them to the fall potluck, told them about the successful fashion
show, and explained the new Center Ambassadors program.
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Lackender visited both the Council of Elders end the Board of Supervisors. She said the new
chair for the Council is Mary Jane Kemp. She seid they met Tamiko Dunbar, MSW intern,
who will be at the Center until April. The Council discussed the trensportetlon survey, and
a policy regarding candidetes for political office. There was a suggestion that it would be best
if candidates reserved a room to answer questions and visit with participents, but that shaking
hands and introducing themselves to people in the food line end at tables was elright.
However, candidates should not be allowed to monopolize the time while participants were
eating.
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Lackender said at the supervisors meeting she reported ebout the potluck, trensportation
survey, and gave them the date of the volunteer dinner.
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Anclaux said the day she came wes very successful. There were 5B participants end 10-16
volunteers working. She reported 68 participants had signed a petition in favor of continuing
the program.
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After some discussion, the consensus was that the program will continue as long as
volunteers are interested in working at it.
SENIOR CENTER UPDATE. Meisel
Meisel explained briefly the meeting regarding parking in the Chauncey Swan Pa'rking Ramp.
Attending were: Gode, Muller, Meisel, Steve Atkins, Joe Fowler, Mike Foster, Tom Miskimen.
She said they talked about 10-20 spaces reserved for seniors at a reduced rate of 200 per
hour for those seniors who have a Senior Center lot permit. Miskimen from the Heritage
Agency on Aging will reimburse those seniors for 1 Y, hours of parking cost If they eat
Congregate Meals. Tokens will be available later.
Meisel said this is a six-month pilot project and if it isn't used it will be discontinued after six
months.
Meisel said Gode and Geasland will be leaving the Commission et the end of December. Two
new members will be appointed at the October 27 City Council meeting. New members will
take office in January 1994. Their terms will expire in December 1996. She said women
should be encouraged to apply for gender equity, Applicants should also be people who are
active at or eager to get Involved at the Center.
Meisel said the Commission last year agreed to ask for a full-time receptionist and did not get
it, She said another Green Thumb worker will begin work in October,
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Senior Center Commission
September 27, 1993
Page 3
Meisel said the wall covering was complete in the game room and pool pleyers like it. She
added the upholstering was complete, a new rug scrubber was purchased and the roof still
leaks. Gode said the City Manager favors having an engineering consulting firm in to evaluate
and make recommendations on the problem. Contacts with such firms will be made.
COMMUNITY TV GROUP - Rogusky
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Rogusky spoke briefly about PEG-SL goals and objectives, She pointed out the advanteges
to SCTV to being a participating member of PEG-SL. These Include: being recognized as a
legitimate member of Public Access, supporting each member's individual mission, defining
our role in the community, managing resources wisely, sharing equipment and staff for
, projects which could not be accomplished alone, and sharing a facility in order to expand
production opportunities and foster stability. Rogusky said that working with mutual support
will more efficiently serve the community's communication needs for the future.
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She explained that the group has made a commitment to work together. She said members
of the Commission may be asked to serve on the committee some day. .
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She said the Commission has voiced its support for SCTV's past needs and she hopes for its
continuing support for SCTV channel, staffing and equipment maintenance and upgrade.
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Muller complimented Meisel and Rogusky on pursuing membership in this group and
suggested the candidates for City Council should be asked about their support for the Senior
Center and SCTV goals.
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CANDIDATEs'nNCUMBENTS' USE OF SPACE. Rogusky and Council of Elders Members
Conway said there had been some complaints about candidates in th~ dining room but, when
participants were asked ebout it, as meny said they did not object and thought the policy as
written was satisfactory.
There were no suggestions for a different polley.
LEGAL OPINIONS - Burnside
Burnside said the present polley regerding activities of candidates et the Center Is alright.
Burnside said in response to a formal request that the gift code on the Commission's ability
to take Council members out for meals and/or coffee does not epply to City agencies. She
said the general statement of legislative intent Included avoiding the "appearance of
Impropriety" and suggested Dutch treat, which would take care of any questions, She said
the dollar amount they were to receive was not more than $2.99.
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Commissioner. Burnside said no, that It would be suing the City who would defend Itself,
She said Commissioners have no liability.
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Senior Center Commission
September 27, 1993
Page 4
PARTICIPANT'S LETTER - Geasland
Geasland axplained the gist of the letter which she said was a protest to getting e parking
ticket whila being out of the building while parked In the Center lot. She said since a copy
was sent to tha City Managar, Meisel had written an answer end sent it to the City Menager.
A copy of Meisel's reply es well as the participant's letter were circulated among the
Commission members.
There was soma discussion and a suggestion was made to put a blurb in the POST reminding
participants that while in the Center lot they were supposed to be in the building.
OPEN DISCUSSION - Geasland
Geasland reminded tha members that the next meeting will be November 16. There will be
no meeting In October.
Geasland said the outgoing members' last scheduled meeting will be December 20.
The meeting adjourned at 4:50 p.m.
Minutes prepared by Joyce Phelps, Senior Center Secretary.
Minutes approved by Bud Gode, Senior Center Commission Secretary.
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