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Home My WebLink About1993-12-07 Bd Comm minutes \,: " ~". - " :0 ~ ~f I i i: I . , l\ :r\ " 't i, ~ ~ ~ " ~ ! I , . ! ....-. . - '" -..-...-: """W\..... ~ -'... -- ~ --- ......." ,_ W'" ... ~ ~[f - .. .......... ... -.. . . ' . L : ", '.1 I. ,.I~/ . c I~ ' , . ~ ' , . " ~.' . . . _" . I ,.' . . ~ . l" . '. ...:r _.' '. .. . . . ,'// ,i, .\ ,. 1 )" , ~ I ~\~U,~~, ..,~ "'1'1." i"k';.\ ,.1:1":'''', .~'\>>~, iU....lJVIJlii..,lat H SUbjact to Approval MINUTES IOWA CITY PLANNING AND ZONING COMMISSION NOVEMBER 18, 1993 7:30 P.M, CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ann Bovbjerg, Dick Gibson, Jane Jakobsen, Tom Scott MEMBERS ABSENT: Pete Cooper, Sally Diarks, George Starr STAFF PRESENT: Bormann, Moen, Schreiber RECOMMENDATION TO CITY COUNCIL: 1, Recommend approval, by a 4.0 vote, of amendments to the Zoning Ordinance to allow unlicensad, but stata'regulated, supervised housing for adults with disabilities in residential areas, as proposed in the November 12, 1993 memorandum from staff. , . 1 , , ii' " I, II' 1 , ': ! , , '1 'i I: Ii' " , r If , 1\ " :1 .' ~ v !: I' I'; II " , II I II , 'i f CALL TO ORl2ml: Scott called the meeting to ordar at 7:37 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: i i Thare was none, ZONING ORDINANCE TEXT AMENDMENT ITEMS: 1. Public discussion of a raquast submitted by Systems Unlimited, Inc.. to amend the Zoning Ordinance to allow unlicensed, but state-ragulatad, supervised housing for adults with disabilities In residantial areas. j Moen said Commissioners had received a memorandum in their packets that describes a proposal made by Bill Gorman of Systams Unlimited to amend the Zoning Ordinance to radefine a family care facility to incorporate reference to a community supervised living arrangement. The reason for this request is that it was discovared that, in the City'S lower density residential zones, the City's current ordinance precludes more than three unrelated people with mental retardation or developmental disabilities from living together unless in a family care environment; three unrelated disabled persons living together with a counselor in a community supervised living arrangement is presently not allowed in the RS.5, RS-S and RFBH zones. Staff recommends that the definition of a family care facility be redefined to include community supervised living arrangements, which are regulated by state law and have minimum accraditatlon requirements. The current ordinance references that supervision is in a family care anvironment by a resident family; staff also recommands the addition of "or counselor(s)" to accommodate a community supervised living arrangement. , i j t " r Public discussion opened at 7:40 p.m. There was none. Public discussion closed at 7:40 p,m. ~ s-\ \p d ..AiL. . , . , .. : ,'": I L/" :t' .";."1 '. : .',"'" ': . .' .:/0 ' ,'-!-',.' ~. :,.', , .' , , . . " \. " . ',I ~I .. . : ','.. I . - -" " ~ "'-- '" Planning & Zoning Commission Novamber 18. 1993 Page 2 Gibson moved to amend the Zoning Ordinance to allow unllcensad, but state-regulated, supervised housing for adults with disabilities In residential araas. as proposed In the November 12, 1993 memorandum from staff. Bovbjerg seconded, The motion carried on a 4-0 vote. Jakobsen noted this amendment does allow up to eight individuals to Iiva together in such a facility. 2, Public discussion of requests to amend the CN-1. Neighborhood Commercial, Zone to expand the types of uses allowed in that zone, i I . , . I; ~ , Moen said the City has received two letters, one from Harry Wolf of Southgate Development and the other from Bruce Glasgow of Plum Grove Acres,lnc" to consider amendments to the Neighborhood Commercial (CN-1) Zone; these requests include increasing the size of the zqne and expanding the number of uses allowed. The Commission reviewed this zone about two years ago when it considarsd whether tha zone should be enlarged; a year prior to that, the Commission considered and racom'mended approval of enlarging tha number of uses permitted in the zone. The Commission must dacide if it wishes to take up this issue again; if so, it must detarmine where the item should be placed on the Commission's pending work schedule, At tha November 15. 1993, work session, the Commission suggested moving item 1/6 (investigate the use of impact fees to finance the acquisition of elementary school sites) to Fiscal Year 1995; staff has begun preliminary work on that item and, becausa a consultant will probably be hirad to assist with this project, there will be no additional immediate staff work required, The amount of work Involved with the amendment of the CN-1 zone would be mora time-consuming and Moon suggested that aither item 1/ 7 (review development ordinances for barriers to the provision of affordable housingl or 1/8 (devalop an ordinance protecting ravines and non- jurisdictional wetlands) be shifted instead to Fiscal Year 1995 if the Commission intends to 'Considar amendments to the CN-1 zone in Fiscal Year 1994. I' ,J " :1 i. ~ . .' " N r i \ i' ;/ i ,: i ri I .~ ~ J. 'i Public discussion opened at 7:43 p.m. Harrv Wolf, Southoate Develooment Comoanv. said Southgate is currently planning the Walden Square neighborhood commarcial development as a 1994 project; one-half of the site has yet to be planned. The purpose of the letter he sent was to request consideration of some modifications to tha zone in order to allow Southgate to develop the balance of the site at the highast and best uses for the area. Southgate beliaves they can do a good job developing the site under the current CN-1 zone regulations but could do a graat job with some modifications to the zone. Wolf said there are a number of modifications that Southgate is asking the Commission to consider as soon as time allows; since the Commission's agenda is full, an alternative would ba for the Commission to prioritize the requests, The two highest priorities for Southgate's planning process ara; 1) reconsideration of allowing apartments In the CN-1 zone, as was allowed In tha past; and 2) Inclusion of personal service establishments as a permitted use, to allow Housing & Inspection Services some latituda In permitting additional uses in that zone, Public discussion closed at 7:47 p.m, ~S\\c ". :: .:' ; , , , :I;:! " II: " I';, :1 I' ". I: ' i I I It li Ii!,,: " \ I' i:; J,! , /,/ , I I ,/ :1 --:'.----~". - --......~- ~..... - -.. "'""'" -, """" ,-'111'''- . . '\ " ',' " " ,. I' L' /.,~...: 'I-t . . ., I' ,'.. . ~ -,' :~. I , "8 &.;-" ". " . . ~ .; ~ ',' ,'_.. I) _. .. ': ( .I , .' '1 .(, , Planning & Zoning Commission November 18, 1993 Page 3 Scott said he is not interested in reconsidering a change in the allowed size of tha eN- 1 zone but would be willing to review tha uses allowed within the zone. Jakobsen moved to adopt the following list of pending Items for Fiscal Year 1994: t f " ( \ I: " " Ii " I' i"j ., '.\ fj 1.1 " v \: (. i' I: 1. Zoning Issues: e. Reevaluate the OPDH Zone. providing for its application to specific properties at the City's Initiative. (December, 1993) b. Study tho efficacy of eliminating or expanding the permitted location of residential uses allowed In the CI-1 Zone. (May, 1994) 2. Develop regulations preserving trees. (October, 1993) 3. Draft ordinances establishing mechanisms such as impact fees and exactions to Implement the Neighborhood Opan Space Plan. (December. 1993) 11 tj I.. 1:' \i Ii " " I' I' 11 \/ ;\ ~ I, l~ ~ ~ ~ > ~ ~ I' i ~ (I I, ! II '.: ., ~ ! I " . 4. Review expanding the types of uses allowed in the CN-1 Zone. (March,1994) 5. Reestablish the Coralvlllellowa City Annexation Agreement. (November, 1993) 6. Investigate the usa of Impact fees to finance the acquisition of elementary school sites. (April. 19941 7. Review development ordinances for berrlers to the provision of affordable housing. (May, 1994) and to move Item #8 (Develop an ordinance protactlng ravines and non'Jurlsdlctlonal wetlandsllo Fiscal Year 1995. Gibson secondad. The motion carried on a 4.0 vote. COMPREHENSIVE PLAN AMENDMENT ITEM: 1. Public discussion of an amendment of the Comprehensiva Plan to change the land use map designation of property located east of Harlocke Street from 16-24 dwelling units per acre to 2-8 dwelling units per acre. and REZONING ITEM: 1. Public discussion of a City.initiated application to rezone an approximate 17.08 acre tract of land located generally on the east and west sides of Harlocke Straat and north of Highway 1 West from RM.44, High Density Multi.Family Residantial, to RS-5, Low Density Singla.Family Residential (approximately 5.5 acres), and RM-12, Low Density Multi-Family Residantlal (approximately 11.58 acres). " " :1. S'l \0 ;1,.",..-" , JJ_ .- ~ i II " J , , " ! I , r , I i , " . I;, ,1 i : ,.1 J : " i ( I , I; 1 I 'I I , ,1 I I , I I " I '1 , I ;1 , . I .. II ;') , " " , 'i , '1 i ;.\ 'i , .. , i , ; , , i ? d , j f , ! l l t i R i " , t , II ~ " ~ i; " " " f' ;; :: ;,; ., , f:' ~l j! t I > i' I ,~....-_.._----. --~...'..... , ' . i . -' /- , , /'1' L/ t, d ," I ~ I .... I . .,,~ j 'u., .." .:: ' _;'" . ,'.. . ....~,J' . 'I.,' _', , . '. . I I ',. " , .i ,. Planning & Zoning Commission Novamber 18, 1993 Page 4 Jakobsen moved to defer an amendment of the Comprehensive Plan to change tha land use map designation of property located east of Harlocke Street from 16-24 dwelling units per acre to 2-8 dwelling units per acre and a City.Jnltlated application to rezone an approximate, 17.08 acre tract of land located generally on tha east and west sides of Harfocke Straet and north of Highway 1 West from RM44, High Density Multi-Family Residential, to RS-5, Low Density Single-Family Residential (approximately 5.5 acres), and RM-12, Low Dansity Multi-Family Residential (approximetely 11.58 acresl to Junuary 20, 1994. Bovbjerg seconded. The motion carrfed on a 4'() vote. Scott noted the major parties involved in thase items have agreed to the deferral to January 20, 1994, CONSIDERATION OF THE MINUTES OF THE OCTOBER 27. 1993, AND THE NOVEMBER 4, 1993. PLANNING AND ZONING COMMISSION MEETINGS: Bovbjerg moved to approve the minutes of the October 27, 1993, meeting, as printed and the minutes of the November 4, 1993, meeting, as amended. Jakobsen seconded. The motion carried on a 3-0-1 vote. with Gibson abstainlno bacause he was not present at those meetings. PLANNING AND ZONING COMMISSION INFORMATION: Moan raported a joint public hearing of the Iowa City Council and the Johnson County Board of Supervisors to considar proposed amendments to the Fringe Area Policy Agreement has been scheduled for January 24, 1994, at 6:30 p.m, in Room A of the Iowa City Public Library. She noted a meeting of the Fringe Araa Subcommittee has also been scheduled for Dacamber 16, 1993, at 1 :00 p.m. in the City Manager's Conference Room. ADJOURNMENT: Jakobsen moved to adjourn at 8:02 p.m. Bovbjerg secondad, The motion carried on a 4-0 ~. Ann Bovbjarg, Secretary Minutes submitted by Nancy Schreiber ppd.dmlnlmln.IP&Z1 1 1 e ~ S\\O .. _JIld. ; i i: j; " " I. II: I , , I III , I' ii, " :I li " II' I" 11 I': I . ;. , " .' , :i f. il i:; ,'I i II I,! I I Ii 'f I , I I i 1 I I I I 1 i I , I . ! I ""IIf'''- - - ,. , , . ,.' I ~: ;," l 11 ; ~ 1 , " j r " , " ;:i I' ! <, ~ ! , B I ~ ! ! I I /' "'1-----"-:- --~-- ~ -'.. - ":." .... -.-. ..... --- .,~... ~ -. .... -.. ~ ..... , " .. '1' 'I' ./: f I-t" ' " , 'I' .. .. .... , '. ,""'-. -t" " .' ....., ' , I;". !1'~. " '._. I_ _. ',", . . " , / /,'\ /' 1 Ai' '-.-...._- , '....--- -, "~. ?i2. R€9I.lla.~ .c61iNei~ m€EfnJ~ II- Ig- 98 '1'130 1', m. ~lta.5t. Si~~ IN: ~Q.mtl 'Ada~e.S5\ I. ~~ry~Ji- .~A J. 3. 4. ! '. 1. s. 9. 10. II. Ij, 13. iii. '"e,,,.J"'_."-'" :l. '5"\ \0 ....J-- I J J I ,j ~ ; i I i 1 1 j j 1 J I -! 11 " :1 I J 1 a j j " ~ j i 'j j , ~ 1 j , 1 j , I j I \ 1 j l I 1 ......'..1;, '.!' !i I , I , , , , I, " .,j l: ~-----..- --~..... ~ ..-'....... ---~-----~ i 1 '0\1') 1J i r ! i ~ , i I .\ ~ l I ! I 1 , l I' ! i j ; , 'i I.... I '. ' \', I . " , ' . '" . ,:1 I ,[.1" t, :I t' ,~,,: . " , I . .', ' . . .,' . .'.' " I . , ',M . _-" - . .'. / , 1,.'\ " 1 L. , """-"-.- MINUTES PARKS & RECREATION COMMISSION November 10, 1993 MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS: FORMAL ACTION TAKEN: Tom Bender, Bill Brandt, Deb Liddell, Matt Pacha, John Pelton, Dee Vanderhoef, John Watson John Beasley, Mary Weideman Blanchard, Carroll, Coffin, Kriz, Moran, Norin, Trueblood Casey Cook, Terry Dahms, GUY and Sue Drollinger, Bruce Maurer Pelton stated the votes on the motions ,relating to the "Incas Road" project were incorrect. The vote on the first motion, (Moved by Pacha, seconded by pelton, to discontinue discussion of the project and to vote whether or not the commission was in favor of the "Incas Road") should be AYES: Pacha, Pelton; NAYS: Vanderhoef, Weideman; ABSTENTIONS: Beasley, Brandt; and the vote on the second motion, (Moved by pacha, seconded by Pelton, to table discussion of the project until further information can be obtained) should be AYES: Beasley, Pacha, Pel ton, Vanderhoef, Weideman. ABSTENTIONS:' Brandt. Moved bv Pacha. seconded bv Pelton. to aoorove the minutes of the october 13, 1993 meetina as above amended. Unanimous. Watson questioned the reason behind the abstentions; Brandt stated he abstained because there was not enough information available for him to make a decision. Watson stated members are suppose to make up their mind and if they can't, abstaining is not the right vote, noting a person would abstain if there was a possible conflict of interest. Brandt indicated he did not feel comfortable voting on this issue without further information. Moved bv Bender. seconded bv Vanderhoef. to inform the Ci tv council that the Parks & Recreation commission would very much like to retain the oresence of the carnival rides in citv Park. AYES: Bender, Brandt, Liddell, pacha, Vanderhoef, Watson. NAYS: Pelton. The motion carried. 1.s\1 f ~~- i li ~ I ! Ii ~ i 11 'I' '.' ,I " Ii 11' " : . I: " I' " !,' \:1 ! ~ ~ I II I,! , , , 'j I' 1 , ,. ! I , I i ) , ., 'I ~ , I, ,I I , ,. :'{ i j ,. , I , ..L!." ~, 1 ~,,- - I , ~ /, (i 1 I, , ,. (1 I , ; i P ~i ~ i t I ,....--., - ~~~~..... I', . ,.t'. ':"1' , " " . ':, ". " I' 'I /. . ''- " , , .' .I. ' . ,l.;.; "1' ,',. , , .", . ' " .' , ,'. ,j ,- , : ',",..' ". -,.~ . . .' ;' , " !. " Moved by Liddell. seconded bv Watson. in lioht of the nersonal sacrifice of the Drollinoers that the city assist them in cleaning un and restorino the area around the rides and waivino the commission received by the city for two vears. AVES: Bender, Brandt, Liddell, Pacha, Vanderhoef, Watson. NAYS: Pelton. The motion carried. Moved bY Vanderhoef, seconded bv Pel ton. to endorse the River Trail Plan as nresented by Liddell in the slide oresentation and in written form. Unanimous. DROLLINGER RIDES: Trueblood introduced Bruce Maurer, one of the newly appointed commission members, and reported Jana Egeland was the other appointee. They will begin their terms in January, replacing John Watson and Mary Weideman. GUY Drollinger was present to address the commission with respect to his desire to continue operating the carnival rides in lower city Park. A copy of the letter sent by Guy Drollinger to staff was included in the commission's packet. Guy Drollinger stated his father, Lyle Drollinger, has agreed to help him, and he would still be involved in running the rides with him. Drollinger stated he would like to improve the appearance of the carnival ride area, and is exploring the idea of the city helping to construct a buildipg near the rides to be used as a concession/ticket stand and for office space and tool storage. Trueblood reported he met with GUY Drollinger and discussed ways in which the city could help in his effort to reopen the carnival rides; possibilities are to waive the percentage the city is paid for a period of two years (5% of all concessions/rides), assistance in cleaning up the general area and putting in gravel, and helping to construct an enclosed building, similar to the smaller shelters in city Park. Trueblood indicated there could be a problem constructing a permanent building in this area since it is in the flood plain. He reported the city Engineer's initial opinion that it might be better to have a mobile unit which could be moved out of the area in case of a flood. Trueblood stated more work and further investigation needs to be done in determining 2 ~s\1 ; i; .- , .; ; ~ ' .~ ; ,"I' ,; ! '1 ' , " ~ '5 \{ . I Ii if ii' " .!: - I: fi Iii I' , , I' f'; : ~ 1,; Ii , J i U 11 ~i .' :'1 , ; ____ ~ " ---... ~ "'W\..... I ! I ! I i l 1 f ~ l , " f ;': " '. , , f ~ ~ ! " . , , , , (,t I' _',' " .'. '1 L{ . t t' '/ ' :'--, '//",' , :'-:;;: : :. 71,~'" , '. '.', ' .' ,~ '" ,- _. " ''1 j .'_ n_. whether an affordable building could be constructed in this area. Trueblood stated the commission needed to make a recommendation to the city council with respect to continuance of the carnival ride operation and if so, to make a recommendation as to whether or not the city could assist in that effort. Guy Drollinger stated the main thing he wanted to do was to continue the carnival ride operation, with everything else being secondary. He indicated if the city decided a mobile unit would be more feasible than a permanent building, he would understand. Brandt polled each member. pacha stated if there was a motion recommending continuance of the carnival ride operation he would be in favor of it, but noted he did not have enough information on the other ancillary questions. Vanderhoef stated she was in favor of the continuance of the carnival ride operation in city Park. Pelton stated when he first came to Iowa city and saw the rides he was amazed. He wondered why this person was allowed to operate a commercial venture on city property, and he could envision other commercial enterprises wanting to operate in the park. Pelton stated when the flood occurred and Lyle Drollinger thought he would discontinue the operation, he thought it was a good idea and a good time to get rid of the carnival rides. He stated his philosophy of parks is that parks are natural areas where people can go to enjoy nature and each other, and felt they did not need to be entertained by a carnival. He stated he would not support continuance of the carnival ride operation in city Park. With respect to the building issue, he stated the idea of the city funding a private activity would concern him. Watson stated he was in favor of keeping the rides in city Park. He felt it was a charming setting for the rides and they were an attractive addition to the park in terms of their use by people and children. Watson stated he shared Pelton's concern with regard to a building. He stated if there is a building the city should build and own it, and rent should be charged for its use. He indicated he was not against waiving the percentage for two years in order to help get the Drollingers back on their feet. Bender felt the rides wer,e one of the many 3 ~S'1 .... II - .... i i , ! I I ! i , i ! I: j: , , I I' J: 1 ' " j: i: ! ; I' ~ j i { .. 1 : ? : ! ! I i i i; 1i " I, Iii 1i I' Ii ~I II 'l II' I' I:! I', 'j \ . .j 'II' .i [t II I ;" i/ !: " ; II i " J II )! ' :.i ~~--~- ~ "'1----..:~---- , . ~, (. .. 1 '1'/ '.' :'t'" '~, ':, ' .', ,\ ' :~. , "I' t.. " " ,. , , ~' .' " .',' '~ .' " , , , ' ~ I . I .. . . ; ',',.., ,. '- , I I, '\ , 1 .t," ---...., .-. things that make Iowa city a very special and unique place. He stated he was 'in the insurance business and was aware of liability exposure, but noted the rides have been in city Park for a long time with minimal problems. He stated it was obvious the Drollingers were not in it for the money but that they do it because it is a family tradition, they enjoy the contribution it makes to the park, and they enjoy being around kids. He indicated he did not have strong feelings either way with respect ,to a building, and stated a permanent structure would look nicer, but due to possible flooding that maybe a mobile unit would be better. Liddell stated parks serve different purposes, and city Park has been designated as an active use park. She stated she strongly endorsed the continuance of the rides, and saw the rides serving a purpose of bringing a sense of community. She stated she would like to see a permanent building, but if a trailer is the short term solution she did not have a problem with that. Brandt stated without the flood the commission would not be discussing this matter, the Drollingers would still be in business and there would not be any controversy. Brandt indicated he was born and raised in Iowa city and could remember as a kid going to city Park and riding on the rides. He stated his children now enjoy the rides as much as he did, noting he thought the rides were the same price as when he was a kid. He felt the Drollingers were doing it for the enjoyment of the community and strongly endorsed the city helping the Drollingers as much as possible in order to get the rides up and running again. Moved bv Bender. seconded bv Vanderhoef. to inform the citv Council that the Parks & Recreation Commission would verv much like to retain the oresence of the carnival rides in citv Park. AYES: Bender, Brandt, Liddell, Pacha, Vanderhoef, Watson. NAYS: Pel ton. The motion carried. Brandt stated the matter with respect to the possibility of constructing a building in this area should be left up to the city Engineer. Bender stated he preferred a permanent structure but that it would not make or break the issue. Watson asked if the area is in the 4 ~S\1 - ,; ~ I II II! " Ii '; i! II 'r II I, I' , '. " " 'I,; - :.' t" ( Iii :' ,', .i II I.: 'I !I i ~1 I I I " I' I i; II , I ' II Ii /f " " :1 ,. I 1II/IIf/f"'",r ...... -~~ ----...-: ~--.... .-'...." ------.."""QIII'.....--".- --- - -r~ .. ......-- y .. -.. . T \ (. '. "'. . ,: '.:.... . . ,..." . ,. , I LI t 1'1' '.'. , , :, . .:' , ., /", -t ,r...,;. . ., , . ' .. ,',' ':. ..,"~' ", '- '. - ,~~ " :' \ ' ,". I / " '1 , :,' , i l I , I ~ i ~ f: :'1 .:, ~ 1 , .'1 " f; ~' " l~ .' ~ , j t) f , i~ I, I u RIVER TRAIL PLAN: ~ ", flood plain, with Trueblood indicating virtually all of lower City Park is in the flood plain. Moved bv Liddell, seconded bv Watson. in liaht of the personal sacrifice of the Drollinaers that the citv assist them in cleaning un and restoring the area around the rides and waivina the commission received by the ci tv for two vears. AYES: Bender, Brandt, Liddell, Pacha, Vanderhoef, Watson. NAYS: Pelton. The motion carried. Vanderhoef suggested if it was not possible to construct a building in this area that the city pour a concrete slab for a storage trailer and erect a privacy fence around it, then construct an open air shelter for ticket/concessions sales. Trueblood stated all possibilities would be considered to determine what would look best in a park setting, and what is feasible. Drollinger expressed appreciation to the commission for their support. With respect to fund raising, Trueblood stated Guy Drollinger had asked if the city would have any problem with people raising funds specifically for restoration of the rides. It was the commission's and staff's opinion that this was not a problem. Trueblood indicated some people who have contributed money have asked that a portion of their contribution be used to help restore the rides. Watson stated this money could help with the restoration and clean up of the ride area. Drollinger stated once the rides were operating again he would like to have a free day, a day to show their appreciation to everyone. Brandt stated this was an excellent idea and the good will achieved from it would be invaluable. Liddell stated this could possibly be done in conjunction with the reopening of city Park. The River Trail slide presentation was given by Deb Liddell. She stated the slide presentation was commissioned by the Riverfront and Natural Areas commission, and they propose to use it to raise awareness about the river trail, what their vision is and for groups to check out which would help fund raising efforts. She stated the plan is to provide a contiguous, safe multi-use trail, and the focus would be on transportation and recreational needs of the communities; it 5 ~ 5'\ '1 II ; i i I: I; I ,i ,: :: !~. ,i '\ I' ,I;' I,:,' : q. ,i , ~ 4 . I ,. Iii ii I I'; 11 , I I '1 'i i " il I , , .< i ~ i \ ~ r i; , " i , i: i: " ~ t~ " l r. ~: ~ il < 1. f , " t) 1 \1 I I ;.''''''''-'- . , ' . I, . ' " I .' " . , . . '1 I '. U . " L-.= . ~: " '",: , . ': , "I "I':, ',,',u" , . ,'" . , .,' ,< "- -' . . .' : j. '" ., . / , " ) '-."k... HICKORY HILL PARK (BICYCLISTS): utilizes the Neighborhood Open Space Plan and is designed to bring people to parks. She stated in terms of funding that it would corne from three areas; the public sector, road use taxes and transportation grants, and private funding. They are developing specific goals for a major campaign to raise awareness and funds. Liddell stated they are asking appropriate bodies in the community to endorse the plan, and they will take these endorsements to the city Council for their approval of the River Trail plan. Moved bv Vanderhoef. seconded bv Pelton. to endorse the River Trail Plan as oresented by Liddell in the slide oresentation and in written form. Unanimous. Terry Dahms of FIRST gave a brief background on FIRST. He stated their focus is now on raising substantial funds to go towards development of the river trail. with respect to matching funds, Brandt asked if they would be aSking the city to allocate money for the river trail in the budget. Liddell stated they would be, noting the city has to make a financial commitment to the trail before they can expect funds from the federal government or private foundations. Trueblood stated many grants require matching funds. Liddell expressed appreciation for the commission's support and input given. Trueblood addressed the commission with respec~ to the letter the city Council received from Amy Kolen regarding bicycles using the trails in Hickory Hill Park. He stated he visited with the Police Chief who has no problem with posting signs indicating "No Bicycles Allowed," although signs are not always an effective deterrent. He indicated the Police Department cannot afford a full time patrolman to patrol the area, but are willing to place their bike patrol in the park on a more regular basis April through October. Bender stated there was no way to keep bicycles out completely, but would endorse keeping signs posted. He noted it was difficult to catch these people because they are on bicycles. Liddell stated she suggested at one time that the commission develop a policy statement with respect to the purpose and use of Hickory Hill Park. Trueblood stated this issue could be placed on a future agenda to define or formalize the purpose of 6 ~S'\'l , , i i I, " i' Iii \ Ii a ir I: Ii :.1 " I'~ il " " " : '! , " i: I,; d Ii II '1 ,. , :1 "'11(""'- - - .., -----..-.; --:- - - -.... ..... f" '. '," , ..-t ',.' . ",' ','" I' L., ,.I,. , ,', :. 1...~,I, ,f-q,' ',,_ ',' ", : ." M .> ~\l , 'I' APPOINTMENTS: BUDGET: / / the park. Brandt stated the idea behind Hickory Hill Park is that it is a natural resource area where people can walk and where bicycles are not allowed. But, he questioned whether more signs or an ordinance change would have much effect on stopping bicyclists. Bender stated it would not eliminate the problem but might discourage it. He suggested putting a press release in the Press Citizen informing people that bicycles are not allowed on the trails in Hickory Hill Park. He asked if this was a ticketable offense; Trueblood stated the bike patrol are only empowered to give warnings. Liddell recommended that the bike patrol be allowed to issue tickets, with Bender stating a fine should be assessed against violators. Trueblood indicated he would follow up. Due to Weideman's absence, and after receiving no volunteers, Brandt indicated the appointments to the Neighborhood Open Space Committee and Riverfront and Natural Areas Commission would be rescheduled for next month's meeting. Trueblood stated revenue and fee information would hopefully be given to the commission at its December meeting. The FY95-96 operating and C.I.P. budget was reviewed, with Moran highlighting various aspects of the Recreation Division's budget. He stated the division is requesting a pernanent part-time program supervisor to work with at-risk youth and with an intramural programs for junior high and high school youth. Trueblood stated staff's concern is that a part-time person would not be enough, and asked the commission's reaction to approaching the School District to see if it would be willing to establish a cooperative relationship, whereby the School District and City would each fund one-half of this position in order to have a full time person. Bender stated that in terms of funding the School District's budget is extremely tight, and they are having trouble funding some of their own programs. He stated he would be happy to facilitate in any way he could and could arrange a meeting. Liddell felt conceptually it was a good idea. ' 7 ~S"'\, ----" ...- , : " ! : i, . , 1;' Ii 1 , 'Ii , j Ii i :, " , ii '1 ~ . ii' ,: if , I ; II ~ . " , i:' j :! :1 I' :.1 , I II! ,I I ;.1 " 11" . , I,: ,-j , ], II 1 .' If 1 ) II Ii " .. :! , \ I , , I I J :, .", :\ "'--fl- - ~--- ---- ~- .... ""IlIIIIIi ..., -, ~ ...-' ...... _._~ ----.~..... - - ~I~F ~ ~ -' ...-.... ..... .... \ { , , ' ',", ,.' . ." ::, I, ltf/, t,' . fZI ".,' '. , . . : ",I, ~. ,.'. . t.d , D., .... ,/ '1 Pelton questioned some of the budget figures, noting he felt some of the dollar amounts were high. specifically, he questioned the $1,035 budgeted for a typewriter and the $3,000 to replace computers. Trueblood stated the Finance Department furnishes staff with a budget manual which lists the dollar amount to be budgeted for various items, including office equipment and furniture. He stated these figures are arrived at by 'the city's Purchasing Division. Pelton stated he hoped the.City had the ability and flexibility to go directly to local businesses and buy off the shelf when it proves to be less expensive. PARKS & RECREATION FOUNDATION REPORT: Brandt reported the Chamber of Commerce mailing list was obtained and 800+ letters were mailed regarding efforts to raise funds to repair flood damaged parks, with Trueblood reporting $3,500 has been received to date. Liddell questioned whether it was safe for people to be in city Park; Trueblood stated the park is technically closed, but did not feel there was any great danger. DIRECTOR'S REPORT: Trueblood reported on the following: COMMISSION TIME: Establishment of a Sand prairie in Lower citv ~. Staff's recommendation is to possibly establish a sand' prairie much smaller than what was originally discussed at last month's commission meeting due to the number of trees in this area. After inspecting the site more extensively it was determined that there are approximately 40 trees whose death will be accelerated unless the sand is removed. He stated the city Manager informed the city council about the idea of a sand prairie, and they expressed they did not want this done if it was done at the expense of the trees. If the sand prairie is established it will be in the same general area, but would be reduced to possibly one-half to one acre in size to eliminate the threat to the trees. ADJOURNMENT: 1994 commission officers. Weideman and Watson have been asked to act as the nominating committee and will bring a slate of officers to the December meeting, at which time next year's officers will be elected. The meeting adjourned at 8:12 p.m. 8 ~ S- \ 1, -- .-- , ' ~ ii I " " II: ii Ii :: I:; il I: Ii " i.' Iii i\ [,'i '1 i , f! ! '1 :1 I ., I , ,j I i: "j il i. 1 ,; :1 , fi .. .~ " ,'; ~; ., .. .i : , ii -......... "fIf"- " .... ~-"" -----..-, ~...... ~ .;'...... I . '\ l~"o~\ I I J I I I I I j . , I I y \ , ~ ! ~ I I , .\', "".~.'-" - -- ~".........---------~... ...~- ... --. ~.-,---- i .. ,', " ,,'. Ij-" .' '., ;" .. , " ':1 I L/"" .t .,:' .,", ' " . - , '" "1' '" ' ", ' ".., I' , .; " , ~, ~", . _. t'.... , . / " \ 1 I ". MINUTES IOWA CITY BOARD OF ADJUSTMENT NOVEMBER 10, 1993 - 4:30 P.M. IOWA CITY CIVIC CENTER - COUNCIL CHAMBERS ---...... "''','', .'~ ;'.1'~.-,:--:,,-::'" 1~~~' ;~~:i.~~t, j~ ;'~j:L-l rv Su~jGC'! to t,::~:cval MEMBERS PRESENT: Larry Baker, Patricia Eckhardt, Catherine Johnson, Rich Vogelzang MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Ernie Galer Bormann, Rockwell, Krippner Pat Moora, Bob Finley, Mace Bravarman, Pat Foster, Mary Gaffay, Gary Appleby, Alan Weinstein, Thom Cowen, Bill McCarty, John Rummelhart, Jr, , , , i I' , !:' ! I, Iii II ii 'I I: !. :1 ( ,. " " /:, i !i Ii ' ) ~ :,' , I, 'I !; I' Ii ,I " /. I,: CALL TO ORDER: Vice-Chairperson Vogelzang called the meeting to order at 4:30 p.m. CONSIDERATION OF THE MINUTES OFTHE OCTOBER 13, 1993. AND OCTOBER 20,1993, MEETINGS: Baker moved to approve the minutes of the October 13, 1993, meeting. Eckhardt seconded tha motion, The motion carried 3-0-1 (Johnson abstained. She was absent on October 13. 1993). Baker moved to approve the minutes of the October 20, 1993, maeting, Eckhardt sacondad the motion. Tha motion carried 3-0-1 (Johnson abstained due to absanca.) SPECIAL EXCEPTION ITEMS: I I If 1..',11 .' :1 1. EXC93-0003. Public hearing on a request submitted by Robert Finley for an extension of a special exception approved on May 12, 1993, permitting parking on a separate lot for property located in the CI-1 zone at 1910 S, Gilbart Straet. Rockwell reviewed the staff report dated Novamber 5, 1993, She stated a number of conditions of the May 12, 1993 approval had not baen met. Rockwell noted the ' applicant cited the floods in south Iowa City a~ the reason for tha delay. Staff was con earned about the curb cut permit that had not baen recaivad, but had a more sarious concern about the lack of an approved lease agreemant between the applicant and Tom Kennedy for tha 100' by 100' area east of the applicant's property. Rockwell stated the Board's approval had been conditioned on having parking in place that satisfiad Section 3S-58(d). She said if the applicant is unable to secure a long- term lease for parking, he will hava insufficient, non-compliant parking for his property, Rockwell stated if anything was forthcoming In the meeting that indicated thare may be a way for the parking to be provided in the future, then staff would recommand a six-month axtension to resolve the issue. Rockwell addad that if there is no way for the parking requirement to be met and the applicant cannot demonstrata that there is a solution, then staff racommended the extension ba denied. :i ~S\4fs ~,. - ! I } , I I , ~ ~ I. i' ~ I I ~ 'I \ ~ "".~~ -.,.-- \.4L .-'....... ------- ------...-- ... --- - ~f or - - .....~~. ,r -, T \ - . - ,";1 , , '- ,-I' . " . .: :" /, '" :~I ' ~' I ,j, ' " ",:" " ' ,.- . - ~ ~. / " J Board of Adjustment Novamber 10, 1993 Page 2 Johnson asked if staff had any suggestions. Rockwell said there had been considerabla discussion on the matter. The applicant had statad his intention to pursue parking on the Foster lot immediately south of the Finley property, Rockwall noted that if thera was not enough parking available to meet requirements, the City would be forced to take action, Baker asked for clarification about the City's possible action. Bormann said at this point, the City had not decided exactly what staps to take. However, unless the applicant could get the required off-street parking, he would clearly be in violation of the Code. Bormann explained that this would Involve some kind of municipal infraction violation. She indicated the case may end up in court unless something is worked out. There is no alternativa for the City, but to enforce the Code, Bormann noted that it appears there is no other parking available and there have bean numerous complaints about ovarflow parking from the naighbors. Bormann said the City is in the position that unlass the applicant can resolve the situation, the City has to take action. Bormann stated that the City Attorney's office is discussing options. but everything depends on what happened at the Board meeting and what the applicant damonstrates he can and cannot do, PUBLIC DISCUSSION: Pat Moore, 78 Obprlin Street, said he had been a developer for over 30 yaars in Iowa City, Ho was really familiar with this situation, He said whan Kannedy developed tha iand, there were 5 lots; one that Kennedy resides on and four commercial lots on Gilbert Street. Moore statad that the City accepted two entrances to the Gilbert Street lots; Lots 2 and 3 were to share an entranca, and Lots 4 and 5 were to share an entranca. Moore tielievad Mr. Finley started a radiator shop in the building with apartmants above it. Then all at onca, Mr. Finley got an extra curb cut. And the only answer Moore gets is that the City foulad up, Moore said at the first meeting he attanded, it was mentioned that since Mr. Finley has been using tha curb cut for 8 or 9 yaars, it was legal now, Moore seid he had a building at 1930 S. Gilbert that he sold to his daughter and her husband a few months ago. He also has a commarcial building just two blocks away, Moore said the City told him that he had to replaca two trees that had died, Meanwhile, Finley didn't have any trees on his proparty. Moore described how he had to cut holas in the pavament for the two trees, The holes weren't big enough so he had to cut the holes again, Moore observed that Mr. Finley still didn't have any trees or enough legal parking, Moore said he asked the head building inspector about Finley's entrancaway and why Finley got a building permit to expand his building whan ha still didn't have enough parking, Moore said Finley had baen getting by with this for years. It was a slip-shod deal all the way through; it's a junk-yard down there. Moore stated Finley has an entrance on tha north of his lot and the south entrance isn't legal. Moore said the inspector shrugged his shouldars and said, "You fix your traes. Mr. Finley's alright." Moore asked if the Board had lookad at the area. He knew it kept the City polica busy, ~S\~ _.....1 J 1.lI1L1 -~-..-.. . , , , , ; , , i; ~ Iii II " " I. ii " i' 'l- I' 1:1 I: " ,. I ( II ~ I '.: Ii I,~ II , I ! , . ~ ! I I 'I '. : I, ,1' 'j I' ;i -4.0. ~,,- - - '"'.--.-....~ ......-- ~ .-'......~ -- ~ - ...........-..........-------- . . I' " '. , " . ' " I 'j / -, t ...' .. '... ',,:/ . to... . " ' .,':/ ': " , . ' " ~ ~ . ',' '","'_' ,~.~, '\ ~~' "'1;"_' . '" ',' .', I "1 Board of Adjustmant November 10, 1993 Page 3 Moore said Finley has had a terrible time with parking. He said peopla using the bar park on Lot 5, Everyone comes down for tha midnight brawl and parks wherever they feel like it. Moore said that no one else can get by with this: only one person in this town can, Moore said hopefully, the Board would shut this off tonight: giving anothar six months and then anothar six months and another six months was not going to solve the problem. Moore stated that it was tima to stop it. Bob Finlev, 1910 S. Gilbert, stated the parking area on his property is cement. The only gravel on the place is on Kennedy's property, which happened to be underwater all of July and August of this year. Finley said he had a contract to have the parking area on the Kennedy property asphalted in July. But that kind of went by the wayside. It has bean a tentative when-they-can-get-there kind of deal since the contractors ara busy redoing county roads in Johnson, Linn and Cedar Counties. Finley thought everyona was familiar with that. ; i. ~ '. 1 II Ii 'I' II I: ii 1" ,.. , ., /:- I~' I, I, I ~ , , - , ':' i I' I I,~ I I , I I;: , I I I I ) .1 " ,(, Finley said supposedly he had not done anything on his property since the May meeting. He had corrected the driveway on the south side of the building where the gas tanks had been torn out. A new handicapped access ramp was put in. Finlay stated that neither he nor Tom Kannedy could control tha weather. Finley explained that Foster is the neighbor next door to him. Fostar had agreed to have an arrangement concerning parking so that there would be enough legal spaces for Finley's place over on Foster's property after five o'clock and on weekend~. ~inley claimad that there were several other businesses in town with that kind of agreement with daytime business, He explained that the bar business at 1910 S, Gilbart Street is primarily a night-time businass. He said it was not an every night affair: Thursday , and Friday nights are usually the busy nights, Finley explained that Tom Kennedy had indicated that he would be glad to sell Finlay the parking area lot. Howevar, if Kennedy subdivided one time and then needs to subdivide again, he can't do that. Finley said if Kennedy subdivided to sell the 100' X 100' lot to Finley now, it could stop Kennedy's subdividing in the future. Once Southgate Avenue goas through and the place is plotted out correctly and all that, Finley said, Kennedy would have no problem with selling the 100' x 100' lot, and he would have no problem in buying it. Finley stated that the building at 1910 S. Gilbert Street was not going to go away, and the parking problem was not going to go away. He knew he had to buy the land if it became available. Finley said he was doing averything he could, but he couldn't make Kennedy sail him something he didn't want to sell. Finlay stated that ha has a three year lease, which could be extended to five or eight years, or whatevar it takes until Southgate Avenue gets devaloped, Finley said when he bought his land in '83, supposedly Southgate Avenue was going to go through within two years, Up to almost '94, nothing has happened, Finley noted the City has the Southgate Avanue extension in its plan for '97, but it was also on the City's plans back in '83.. so take it as you will, Finley said the Board probably knew mora about what was going on down there than ha did. Finley commented that he was just talking with the people in the City, and it seamed evaryone down in his neighborhood had a problem with compliance, one way or another, He doubted if Pat Moore was eny different than the rest of them, ,i ~s\~ - -- ""If"I'- - - "1------"" ~ - ~-- . . . ' '. . " " . ~ . I ,- .' - '" , ,', .- .. I I "/ I ',' I' " " , .~ .,-.':1 .~ " :,'~.' ,'. ,,', . '. .;' '1'" N j '. ',~ :. ' " '_ . .' .. ,;.;. " . . " ' . J / Board 0; Adjustment November 10, 1993 Page 4 Baker asked about Finley's proposed arrangament with tha Foster proparty; using it after five o'clock and on weekends, He wondered if this had happened elsewhere in the City. Rockwell stated that a similar case had happened with Riverside Theatre involving parking on the Market Street municipal Jot. In othar casas, businasses that came in for a special exception on a separate lot had to secure the full amount of requirad parking spaces and the parson owning the lot had to fulfill his or her parking requirements as well. She noted, however, Towncrest had usad a church parking lot across the street. Because parking usage occurred at different times, the special exception was approved without full compliance with the number of required parking spaces, Generally, for this type of business, a restaurant and bar, there had not been that type of arrangement. Baker noted J.C.'s Cafe does a substantial lunch business. Finley stated the bar is not opan at that time so it isn't a dual type business. He said that today there ware probably fifteen cars during the lunch hour, Baker said he had a hard time seeing both parking raquirements being satisfiad at the same time if they share parking spaces. Baker askad if that was stefl's perception as well. Rockwell noted Mr. Finley had just proposed using Foster's property for parking the previous day and staff had not had time to evaluate this option for augmenting available parking, She said it would seem to be the case, given what staff knows about parking requirements for the Finley proparty and the Foster property, that the parking requirements would not be satisfied through the proposed shared arrangement. Johnson asked about the amount of space Mr. Foster had for parking. Finley said Foster presently had six delineated parking spaces, but he could have approximately eleven or twelva spaces; six in the front and four or five in the back. Finley said he understood that LaCasa and Goodfellows had one of these agreements; that LaCasa used Goodfellows' lot during the night. Rockwell clarifiad that the arrangement is allowed since Goodfellows has more than six additional parking spaces that can be used, day or night, and not infringa on Goodfallows parking requirements. Finley said that Foster does not need all eleven of his parking'spaces at one tima, as a rule. Rockwell said if Foster has additional spaces available then thay could be used, but he would need to have sufficient additional spac6s to satisfy both Finley's and Foster's parking requiraments. Finley said that everything would be in compliance, except for the perpatuallease. He notad that J.C.'s Cafe would not be open after 9 p.m, Although J.C.'s was raquired to have twelve parking spaces, the cafa wouldn't need them when it is closed. Finley stated that J.C.'s is basically a 6 a.m, to 9 p.m, business. He said the bar businass runs from 5 p,m. until 2 a,m, Finlay said whatever he can do to be in compliance, ha will do. He said the plan would have to be redrawn sinca all the spaces on the cemented portion of his property are full-size spaces; there was no allowance for compact cars, Handicapped-accessible spaces are included whera appropriate. He said, to be frankly honest, ha didn't believa the project could ba done by May, especially since everyone was predicting the Kennedy proparty would be undarwater again in the Springtime. Finley said if the weather permits, he is willing to comply. Ha notad the City is working on it and so is he, No matter what, they have to come up with a plan. "'s\~' , .... - " 1 , i : i , , . i, ~ , II! '. I!: " L. " " " I 'J' I: I': 1\ h I: 1:1 I' II I'i ,I ! ., I j I . I ,. ,~ j I' , . \ ~,.- - - '1~- --~...... ( " ,.. - '-' '0 '." , , , . :1 I.' L/ ':1 /', .... ,:...:..1. . " . '" . ': ': .:. :.' . "_ ~].l . .,' . ' Board of Adjustmant November 10, 1993 Page 5 Eckhardt said she didn't understand the difficulty with subdividing the land and why that limited later subdivision. Finley said the City allows only a certain number of divisions of property. Rockwell said the landowner would not be precluded from subdividing the property. Finley said if Southgate Avenue comes through in '97, Kennedy couldn't sell off a piece without having to subdivida tha whole 30 acres, Bormann noted that tha landowner is allowed to sell off one piece without subdividing. Finley said that it was his understanding that Kennedy had already sold one piece, Ha added that Kennedy is not interested in jeopardizing the entire parcel just for a parking lot. Johnson asked if she understood corractly that the entire parcel was underwater. Finley said almost all of it was, including tha parking lot in question. He added that tha watar was up to four feet on Kennedy's building and up to where Finley's cement parking lot joins Kennedy's land. Johnson stated it was pure conjecture as to the use of the land. Finley said the land would have to be raised up like all the surrounding property. Mace Braverman, 503 Melrose. said he wanted to clarify things. He stated there is a proposal for the land in the preliminary raview stage. He and Kennedy are going to propose a differant street design. Braverman thought there was going to be a continuous loop straet. Rockwell noted that the cui de sac referred to on the map goas north off of Southgate Avenue axtanded onto Tom Kennedy's property, Braverman said he was going to co-develop with Kennedy, He said thare is a new concept to loop the street around to make an easier street pattern. Pat Foster. 1920 S. Gilbert, said he had no problems asking the Board to grant an extension for Finley, He said they are all just trying to make a living and it's not been easy this past summer. Foster said he had no objections to J,C.'s customers using his parking since they do anyway. He had no problem with the Board giving Finley six more months to work things out to everyone's satisfaction, Marv Gaffev, owner of 1930 S. Gillmt, said she and her husband have just started getting in~o the property busin~';s. They feel the Board should reject the extension raquested by Finley. Gaffey ~ald allowing Finley to use six extra parking spaces on Foster's property would not do ~ny good. Gaffey notad she has been chacking out the parking situation for three w&~ks, There ara so many people needing parking places that an additional six slots wouldn't do any good. She noted that Finley hasn't done any of the repairs asked of him. Ha has continued to snub the City. Gaffey said the southside driveway and the lack of trees are not 'up to City code. She stated that other property ownars have to put trees in when thay are required, She didn't fael it was appropriate for one property owner not to maet requirements. Gaffey said there is a considerable amount of junk on Finley's property, such as abandoned vehicles and teapees. Gaffey said she knew the Board could not do anything about tha looks of tha property. Gaffey alleged that Finley has not complied with tha rules that the rest of the owners fiave had to comply with In a prompt manner, She understood the flooding conditions, but noted that other businesses tried to keep up without time lost. Gaffey said that all the other owners have to have the proper number of parking spaces for their businesses, so they feel that Finlay should have to as well. She said that if he couldn't get asphalt, he should get cement. even ~S\t .- 1 Ii II 1\ " il , II! " ., I jI' I ,,' ,I j: 1,: " il " d II , l ;., I , I , i I !I I ,,', ,I - .... . ' . , , I.' " I' L/', '1-' ,'/L! .,'. ," . , '. ' , ~ :, ,.,' ::1 .. " , -:. ' ~ ' J I ~,< 't; .' . , .' . , / '1 , ,. Board of Adjustment November 10, 1993 Page 6 ,j I' Ii I, ~ though it's more expensiva, Gaffey said the parking area should be paved and be paved on time. As far as Southgata Avenue going through, you nevar knew when that would happen, She asked why they should have to wait while Finley was allowad to wait, when everyone alse had to comply with City requirements in a timely mannar. She and her husband felt the Board should not allow the extension. If Finley doesn't comply with the other rules, his rental parmits should be taken away like they would be for anybody alse. Johnson asked why Finley hasn't baen required to plant traes. Rockwell explained that was one of the conditions that needed to be met as part of the special exception approval. , :1 .~ [j j; " i: ,[~ BOARD DISCUSSION: Johnson said she didn't think anybody should ba held hostage by the City's plans. She noted that she was aware of situations lika this in the past. Johnson stated that their lives have to go on even if street plans are on the drawing board, She concluded Finley had a business to run. .. ;i ~! ii " i' Baker summarized the situation and clarified that staff has been unable to evaluate Finley's parking proposal with Foster. He asked if the Board would consider a one- month extension to allow staff to study the new proposal. Rockwell said it was within tha Board's authority to grant a one-month extension although the request was for six months. " , :1 ,: ,'I I; ~: i: I' I !i , i 1 , , 'S: Vogelzang asked how many months prior to the original hearing the City had been aware of tha non-compliance. Rockwell estimated that the City knew about the situation about two months prior to the May 12, 1993. meeting, She noted that Ron Boose of the Housing and Inspection Services Dapartment was present if the Board had speciffc questions on compliance, Rockwell said that Mr. Finley was cited for the parking problem and at that' point, he raquested a special exception. She said it took about two months to come up with a site plan that was in complianca with tha requiraments for the site. I I Vogelzan9 said the only improvements he had noticed that had been made sinca the May 12 Boardmeeting were the handicappad-accassible ramp and a sign indicating there was additional parking in the rear. Ha granted that thase were non-weather related improvements. Vogelzan9 stated there were sevaraj unknowns, especially in ragard to the lease situation, Bormann noted it hed occurred to her that if Mr. ' Kannedy was willing to sell the property, it could be worked out through a lease with the option to buy, She said what Finlay had submitted was strictly a three year lease with a Sixty-day notica to vacate. That doesn't fulfill the Code raquirements. Shasaid the Code clearly states there must be a binding agreement that runs with the land. Until the point is reached where Finley has a firmer agreement. tha City doesn't hava anything to assure parking for tha uses on tha Finley property. Bormann noted that the option to purchase had not been pursuad. She reiterated that staff racommended that If there was some indication that somethin9 could ba worked out, the Board had the option of setting a time limit that it felt was appropriate. ~S\~ j',. -- - i! , , , . i, ,; I, I: II,', , !' , I,: ',; 11 " il' Ii', Ii II I' r I: - ,: , I I I , ~ Ii ii I,; I, !.' "j I,l , I I '.I Ii , I' '.: . ~ i d 1 . r" ,;. ,..'/." ,.:. 'I ,',' -/ ,:,~" Y ,.' '. ,:/. to.-.:( , "I I : . ',: ,,' . . I, , " . , .' ..,'" ' ," ' ",7'0,., ", ' ' . . ,... !- , - '~','. ' 1 r ~ Board of Adjustment November 10, 1993 Page 7 Vogelzang understood the two primary concerns were obviously having possession of the lot and paving it. He suggested that a contractual agreement might be worked out between Finley and Kennedy, perhaps placing money in escrow. Bormann said the laasa is tha most difficult obstacle to overcome. She noted the other deficiencies are able to be remedied shortly, Vogelzang agreed with Baker that tha situation could be worked out in less than six months. Eckhardt stated she felt at a disadvantage since she was not on the Board in May. She wondered why holes for the traes were not yet drilled in the cement. Eckhardt stated she felt some progress could have baen made by the applicant. Johnson statad she advocatad the entira six months since it would give Finlay the entire time to work things out with Mr, Kennedy to prepare a definite proposal. Johnson said she would like to see an arrangemant made within six months, Baker clarified that would maan thet Finley would have had a year to work out a parking lease. Vogelzang asked what would happen in May if the six-month extension was granted. Bormann explained the special exception would expire unless Finley were granted an additional extension or Finley satisfied the conditions of the axception. Rockwell added that generally, for Board decisions, action should have been taken within a six month period to establish the use or construct tha building permitted under the Board's approval. She said not only would the arrangements need to have been made, but the conditions should have been fulfilled. Baker said he wouldn't expect the conditions to be fulfilled in a month. Bormann siated that the weather could be considered as a factor, She said the idea of an escrow would work since, for example, trees cannot be planted in December. Baker stated he was concerned about having some sense of what the Board ware agreeing to. He statad they needed to come to an equitable agreemant. Baker suggested a deferral to the naxt meeting or a short-term extension, Rockwell said the itam cannot be deferred, but can be extended. MOTION: Baker moved approval of an extension to Dacamber 8. 1993, of the May 12, 1993, Board of Adjustment approval of EXC93-0003. .for property located in the CI.1 zone at 1910 S. Gilbart Street. If by December 8, 1993, the applicant demonstratas that concrete arrangaments have made ensuring compliance with the conditions of the special exception approval, the applicBnt may request an additional extension of time to imphiment the May 12, 1993, decision. Eckhardt seconded the motion, The motion carried 3., (Johnson voted nolo 2. EXC93.0009. Public hearing on a request submitted by the University of Iowa Community Credit Union for an extension of two spacial exceptions approved on May 12. 1993, permitting a drive,in facility for a financial institution in a CN.1 zona, and reducing tha front yard requirement along Mormon Trak Boulevard for property located at 825 Mormon Trek Boulevard, f I I ( f Rockwell reviewed the request and noted a letter from Lawrence Lynch, the Credit Union's attorney. Rockwell noted that there appears to be no extenuating circumstances that would forestall the implementation of the special exception over 'J.S"\ ~ .. , . j I , , , ~ I Iii II I, a, I' " 1(' I' Ii f: I ~ " r: ,I J.i 1 I " , I I, I Ii I ,I !I I II " I, :i - "11II'"". ___ -- "1 -----... -"'...... ~ ..-I....." -- - --- "...............---.......---..,~... - ....-..........-~....--. \ . .' ",' " . ' (, '," . -. ,,'. . -:' /. ',:1 I ,,1~1 < 'Y, /. ' . /tv: ,": ,', .' '. . ,,"" .: ,.",.... ''', .'. . . '~,. ,~\. .' .. ., - Board of Adjustment November 10, 1993 Page 8 the next six months, Staff recommended approval of the requested extension to May 12, 1994, of EXC93-0009. PUBLIC DISCUS~ION: l (~ Garv Aoolebv, Senior Vice-President of the Universitv of Iowa Communitv Credit !hJjgJJ, said the Credit Union's anticipated schedule was not Implemented due to the weather, Appleby plso cited delays in formulating a drainage plan and in closing on the purchase of the property. He said the Credit Union would probably apply for a building permit in March and try to break ground in the Spring of '94, Appleby asked for a six- month extension to, among other things, finish the final drawings of the building plan which he hoped to get to the City very soon. :' ", " MOTION: Johnson movad that tha requested axtansion to May 12, 1994. of the May 12, 1993, Board of Adjustment approval of EXC93-0009 for property locatad in the CN-1 zone at 825 Mormon Trek Boulevard ba approved. Baker secondad the motion. The motion carried 4-0. \; II f: < 3. EXC93-0026. Public hearing on a request submitted by Michael and Ann Romanowski, on behalf of property owner Plum Grove Acras, Inc,. for a special exception to allow a periodontist office in the CN.1 zone for property located at 313 Scott Court. The applicants had requested that this item be withdrawn. {, ! i' 'I. , I. ~ ~ II ~ ! I I I 1 I MOTION: Baker moved that EXC93-0026. a request submitted by Michael and Ann Romanowski, on behalf of property owner Plum Grove Acres. Inc" for a special axception to allow a periodontist office in the CN-1 zone for property located at 313 Scott Court be withdrawn from consideration, Eckhardt seconded tha motion. !1m motion cerried 4-0, 4. EXC93-0027. Public hearing on a request submitted by Agudas Achim Synagogue for a special exception of a religious institution in the RM-12 zone for property located at 602 E, Washington Street. Rockwell reviewed the staff report datad October 14, 1993. She noted the addition will house offices and a library and is permitted in this zone with a special exception, Rockwell stated the synagogue has met certain setback requirements, although they wera waived for raligious institutions established by August 7. 1972. She noted the original construction of the synagogue occurrad in 1950. Rockwell statad that the applicant had dasigned tha synagogue addition to meet the requirements of building 011 a floodplain. I I I I I I' , ~ " t' ~ !: ~ : Staff recommended that EXC93.0027, a special exception to permit a 1,335 square foot addition on the north side of the Agudas Achim Synagogue locatad in the RM.12 zone at 602 E. Washington Street be approved. subject to 11 conformance with the site plan submitted on October 28, 1993, and 21 obtaining an approved Floodplain Development Permit prior to the City issuing a building permit for the addition, Johnson asked who is responsible for Floodplain Davelopment permits. Rockwell explained that applications are handled by tha Dapartment of Housing and Inspection Services. If they feel review of the application requiras additional technical expertise, ~S'\ 8 "..-'" - - , . , I, ~ I, I II: Ii 1" Ii ' ~ i: ;) " ~ i' T I ,. (: , 1'1 I I , , , I .] 11 I I' I I i. (j ~". _ --~~- ~.....\.& ..-'.......- -.-. .,.- --- r;~. - , ,., 1 ! (.' -'-. ' ': .. ..I I 12../ "I /." ':1 I " '. '.,: ' ., . :.. . \ : ," .:. C ,':':, ',.,' :. ',~' t \ I . I r, , / Board of Adjustment November 10, 1993 Page 9 the H&IS staff refar it to the Public Works Department. The application may also need to be raviewed by the Iowa Dapartment of Natural Rasources. Rockwell added that all necessary approvals must be gained before the building permit for the synagogue addition is issued, PUBLIC DISCUSSION: Alan Weinstein, Chairman of the Architectural Committee of the Aaudas Achim Svnaaooua, explained the urgant need for the modest addition of space. He said their administrator has workad out of a closet for a year and a half and the rabbi has never had an office at the synagogue. Weinstein said it was time to get that act together or worry about staff morale. He said the flooding this summer damaged the library in the basament, Weinstein statad they would like to bring the library abova ground, Presently, only the sanctuary and social hall are abova ground, He explained there are classrooms and a library downstairs, Removing the library would provide additional office space. Eckhardt asked if the addition was only on the upper floor, Weinstein stated because of the floodplain reqoirements, they are not allowed to build usaable floor spaca below ground level, Johnson inquired how the vacated library space in the basement would be used. Weinstein noted that it was a small room that could not be utilized as a classroom, He said the principal, who presantly Is without an office, may use it as office space. Johnson said when she visited the site, she noticed black marks on the foundation,that may have been the result of flooding. Weinstein said the black on the back of the building is from a previous coating of tar. Johnson stated that from a distance it looked Iika mold, Weinstein said the water did come up to about twelve inches on tha inside of the basemant and that was bad enough. He explained that the new building will look very much like the original structure, but will not have a basement. Johnson guessed they might be gun-shy since last summer. With all the talk of regulations on the floodplain, she would hate to go ahaad and say yes, you can build on that land again. Weinstein agreed and said thay were also hesitant. But, he assured Johnson they would not do anything that had not be approved by the State DNR and the City, He noted how many requirements have to be fulfilled before they are allowed to build. Johnson wondered if the floodplain standards had been upgraded. Weinstein said he didn't know, but he felt the permitting authoritias were also cautious, Johnson agreed that everyone should be and that it had been a bitter lesson for averyone, Thom Cowen, architect for the aoolicant, addressed the questions about tha floodplain regulations. He stated that they are not permitted to have any floor-Iavel one foot below the one-hundred year flood level, Cowen said no floor space of the new addition would be built below that level. He said the present entrance to the synagogue Is at the level of the one-hundred year flood; it was an addition done about six years ago, Cowen noted that the only floor level in tha new addition would be seven feet abova the one-hundrad year flood. ').S\ <6 I ; , ~ ; i, ~ !: I I' Ii I. 'i :1 'I' L, I' II " , I~ , n ii i' , i ,.' II j" " 1. il J,! j' 'I ,f ! I I ,I II i :1 I , Ii I i i :1 "'........."11II'",,. . " -- ~-~~ -- - -- ~....-- """9\-- ~ :'111I...... ..- . '.' . , , (' : ""1' 1/' ,"-, '/::1 '.'.,.. ,~'< ::/.~'.,'I,t- -:,I.l~-',,~. ....,.. .\ ~. / '" 1 Board of Adjustment November 1 O. 1993 Page 10 BOARD DISCUSSION: Johnson stated that the only concern is that the project is properly done. Vogelzang said that would be the responsibility of the H&IS staff in issuing the building permit. Johnson said the Board was not giving a blanket approval. Vogelzang stated that the synagogua addition looks vary well plannad, MOTION: Baker moved that EXC93-0002. a special exception to permit a 1,335 square foot addition on the north side of the Agudas Achim Synagogue locatad at 602 E, Washington Street be approved, subject to 1) conformence with the site plan submitted on October 28, 1993, and 2) obtaining an approved Floodplain Development permit prior to the City issuing e building permit for the addition. Johnson secondad the motion. The motion carried 4-0, , ,. : , , t: ~ 'I I, I' Ij 1\ I, , II ii ,., " \1\ I 1 I" )':" Ii' 1:1 ,I: I' Ii! II II d j ,I ,I '1 " I, 'I 5. EXC93-0028, . Public hearing on a requast submitted by Youth Homes. Inc. for a special exception to parmit a group care facility in the CI.1 zone for property locatad at 1916 Waterfront Drive. Rockwell reviewed the staff report dated November 10. 1993. She noted the building would house a group homa and an emergency shalter, Staff recommended that EXC93-0028, a special excaption to allow a group care facility in the CI-1 zone, Intensive Commercial. zone for proparty located at 1916 Waterfront Drive be approved, subject to submission of a site plan in compliance with all applicable City Ordinances. Eckhardt expressed concern about tha lack of sidewalks. Since the group home residents are not allowed to have cars, they would be walking. Johnson noted the bus route went right past another residential facility in the same area. Bill McCartv, Executive Director of Youth Homes, Inc., stated that Youth Homes had spent tha better part of the last 18 months studying the neads of the agency and clients and the methods to bast serve those needs, now and in the future. Tha conclusion of this rather lengthy and extansive deliberation, McCarty said, was that this was the best availabla proparty to meet the needs of the clients, now and in the foreseeable future. McCarty said the agency didn't anticipate that the cliants would ba doing a lot of walking, but they would ba willing to put a sidewalk on their property. He noted the City bus would be used extensivaly and that Youth Homes would also provide transportation. Johnson inquired about the schools the clients would attand. McCarty explained that it depended on each individual circumstance; most childran would go to the same school they had previously attended, while children from out-of.town would attend an off.site program provided by the Area Education Agency. Long-term residents would attend the school in the district of the new location. Maca Braverman. 503 Melrose, stated that he felt the observation about a sidawalk was an excellent one. He noted that along Melrose, a tamporary sidewalk had been worked out, Bravarman said that one of the problems of developing a temporary , , )' ,. " , . ;( '"J.S \ ~ , .",,~. '-....., ..... ~-1_L ". - ,. - ~~- ---.......~:.-......,- -.-. ... --- "'1fT ............. .... - . Y' po .~ I f, """ . " _ .,';" .', . '. .':; I L/' "1 I Lt" " ,', '., , \' ,I " t, _ I - .' ,.' . . ' : ,", r . 'i " .', ".. ~l ,'.. I:. '.', " " '. Board of Adjustment November 10, 1993 Page 11 sidewalk along Waterfront is the temporary nature of the street. He said he felt some kind temporary arrangement could be workad out with the City. It would be a good idea and that as a developer, he would participate whole-heartadly, ' John Rummelhart. Jr. for Bovd and Rummelhart. Inc, and Contractors' Tool and ~ noted that they have property immediately to the north of the proposed site, Rummelhart wanted to file a formal protest against the application, He didn't have any objection with Youth Homes utilizing the space in an optimum fashion. Rummalhart said his concerns were directly related to the unspecified future development in the CI.1 zone. He said it is an intensive, commercial zone. Rummelhart said the Board is looking at a residential usa, which is permitted only through the special exception process in this zone. He noted that he was not properly notified by the applicant. Luckily, he had heard of it through other people in the neighborhood, Rummelhart read from his formal protest letter. He said Boyd/Rummelhart would want a written commitment from Youth Homes that, in the future, Youth Homes would not object to surrounding commercial development. He also expressed concern about the lack of sewer capacity in this area. Rummelhart had talkad with Rick Fosse, City Enginear, on the phone and understood that thera was already concern about capacity on the south side trunk sewer. There had been some surcharge problems, which obviously would be magnified with a residantial use versus a commercial use. Rummelhart said that staff reportad there would be minimal traffic. This may have been the casa ten years ago when Hope House was located on the property, At that time, the City ordinances were not intact and the zone was a hodge. podge. It was an M-1 manufacturing zone and according to Rummelhart, almost anything fit into it, He added that they had just exercised an option on the Bacculis tracts, on Waterfront immediately to the north of this property, He said that the applicant mentioned that tha surrounding uses are residential. That was only because they were "grandfathered" in, Rummelhart stated that it w~s beyond him how and why that particular building was still standing. Beyond that and to tha north, said Rummelhart, they have acquired a much larger parcel of ground, which ten years ago was a pig farm and a cornfield, He said it is over 4 acres. It has been filled, but not levaled. it was ready to be developed, Rummelhart said it was unfortunate that this wasn't mentioned in the application. Rummelhart notad Boyd/Rummelhart was concerned about any screening that they would be responsible for in the future due to the rasidential usa. He added that in the staff report under specific standards, he didn't know how we were kidding ourselves by not talking about heavy traffic. Currently, there is not heavy traffic, but if Southgate Avenue wera punched through, there would be a lot mora additional traffic. He stated that the main point is under the applicant's responsibilitias under itam 4 of the specific standards which talks about adequate utilities. Rummelhart said the sewer is near capacity and the proposed residantial use would have an additional 22 people on it. He said that they wanted to have the formal letter of protest on record for any future development that might be considerad. Johnson said she understood Rummelhart's concern to be that Youth Homds might object to future commercial development. Rummelhart said he didn't know what repercussions would happen down the road by having a residential usa in the neighborhood, Johnson verified that Rummalhart's land is zoned commercial. He ~5\~ .llIIU~LJ J:::,..b- ~ I , I, I t: I , II: I I !I I Ii i jr I (, ., I \ I I !i , r, ,. i r I' !; i II , I i I: I I,; , !i I I I, " II I i' , , II i I , II L 'i ,. , I , I' I i ~ " ;! ""If"- - - "'1~- --~...... ~ ..-'.."..--------- --.... - - -I~ ,. ~ -" .... --. ,.... i r,' , '. .:', ~" "'I~ '",' ":: , ./ I, Lf 'tq It. ," '. , \ '1" I ' '. . ", ' " J" , . . . " , :, . \ l'R "" _ ,......., - I.' . Board of Adjustment November 10, 1993 Page 12 added that they did not want any backlash down the road; having people coming in and saying hey. even though this is a commercial use, a residential use was allowed under a special exception. Rummelhart continued that the special exception may impede futura developmant, but if it doesn't, he is less concerned. Bormann explained that certain uses ara permittad by right so that whatever is listed under the CI-1 zone can be done without coming before the Board of Adjustment. Rummelhart said he realized that but if there was a possibility that they might want to come before tha Board with a rezoning request, he felt that this special exception would be a substantial concern, Rockwell stated that a rezoning would go to the Planning and Zoning Commission, She said that the CC-2 rezoning that Rummelhart was thinking of would be preferable to the currant CI-1 zoning. He would be moving in a praferable direction adjacent to residential uses. She also clarified that Rummelhart would not have any screening requirements as a result of the Youth Homes development. Rockwell added that the point of the staff report about heavy traffic was that the traffic generated by this particular use would not ba heavy; not that the traffic in the area might bacome heavy, She said that in terms of the sewer capacity, the City is obliged to have a south trunk sewer extension to meet federal wastewater treatment standards and that will need to be taken care of in the next 3 to 4 years. Rummelhart said that might be vary true, but the question is whethcr the City does it. Rockwell said tha City does not have any choice since it is a faderal mandate. Rummelhart clarified that he wanted to be sure that his points were brought up and his concerns were on record, Johnson asked if the sewer improvemant would be the responsibility of the property owner. Rockwell said it would not be so for a trunk sewer, Johnson inquirad about who would be the owner of the property. Bormann explained that Youth Homes would be the owner, if they get the special exception. Eckhardt asked if the exception would go with the land or the tenant. Bormann said the Board could limit it or else It would run with the land, Baker left the meeting at 6:00 p.m. BOARD DISCUSSION: Johnson asked if the Board wanted to limit the residential use of tha lot. She felt that it was brought out in the public discussion thaI the building was not particularly desirable for a residential use; it was grandfathered in. Johnson felt for this particular use, it would be alright to parmit a group care facility in a commercial zone, but she would not like to sea the approval go with the property. Vogelzang agreed with Johnson. Ha stated he would be in favor if it was used for the purposes intended by Youth Homes. He added he would have a problem with the exception running with the land. Vogelzang suggested limiting the exception to Youth Homes, MOTION: Eckhardt moved that EXC93,0028. a special exception to allow a group cara facility in the CI-', Intensive Commercial, zone for property locatad at 1916 Waterfront Drive be approvad, subject to a) submission of a site plan in compliance with all applicable City Ordinances, and b) the stipulation that the approval is Iimitad to Youth Homas, Inc, ownarshlp and operation of a group care facility at the 1916 Waterfront Drive property. Johnson seconded. The motion carried 3-0. ~S\S .h- ..-. ~ .. -' I " , II Ii 'I' " " il '.. I 11' I , I ,. /'1 l.~ ,. j': Iii I! III II d I Ii II i' II I: ); d , "~I . , 'I . !i ....'1 ~r- - ~ra--, ...-- ~-- ~""-~. ~ ~ -: ._.. - --.........-,--- ... - -,--,~... -....~- . ... -.-.. , , , " I. 'il -: '(.(,' 'L I :;1 t ,", ': .. ',~: ',)" ,r~.\ <I' _ '.' , , / !\., // J .;. ~-'" . -~- ------. ~- -, Board of Adjustment Novambar 10, 1993 Page 13 BOARD INFORMATION: Rockwell stated the next me'eting would be the last meeting for Ernie Galer and Larry Baker, The tradition is to have a luncheon for outgoing Board membars. The luncheon was scheduled for noon, December 8, 1993. Vogelzang said that Bill Haigh was appointed to Galer's position and Baker's vacancy ;s just being advartised. Bormann said that Baker would continue to serve on the Board until he bagan his position on City Council in January 1994. ADJOURNMENI: 1 I I I, ! , l I I I I I Johnson moved and Eckhardt seconded the motion to adjourn at 6: 1 0 p.m. The motlo'l carried 3.Q. Rich Vogalzang. Vice Chairperson Melody Rockwall, Secretary Minutes submittad by Kerstin Krippner lbo.ll.IO I \-- ~.. ~._"'~._.' . .1." " _ '" " ,." _. ~ _'. ~"..."_. .._ ~S'\t .... T"'.... \ -~-_.- .-.- I, , , . i i' : " ~ , , , . ; , , I I. ~ i , , , I , ' I! I l l, j 1 i , , .' I , i I !' 7 ! , , I , 1 , 1 , I ! I , " 1 " . J , { , ,1 5 , I I I , I j , I I i ! , ~-"H, _. I , I , I I i , " " , I i " I, I Ii 'I I, " :I 'i ^ " i: : I'~ . t": , , III , "], I I : :1., ':'1, .... ~......,.... ""'IIf"""" ..... -- ""-----... -..... -- ~ ..-'....... ~ - -- ---...- .....------..- - l~'" -,.. -- ~ ... - ~ ~ ~ ' i I ! , ! I ~ l \ , , \ , ! l ! t ! , ~ t i: ;; " I " <' I) l ! ! I i i I , I '"..........'.. I ',', ,', I '" . , , ' ,/ I' '. 1..;./ .' L /. 'I":~ .,:, J '. . ..;" ':1"- 1,:'. ",,'~_ ~:"" ," ::: " / . . " \1 '." <', . 'BoCII.-J Ot:' A-~ U.sf-meVl-r-----. R.€guLo.Ft -l'OtLl\lCLr meet'ttJ~ nov<z-mber 10/ 1993 i:30 'P. m. ~ito.se. Siq~ IN: ' ~Q,mE.1 I._pj, ~ , fut ft 3: i/U-- 4.~~ 4.~J ~!iodft Bclt!~f.S5: 18 nU. I? fO S'. ,(;' ~:( . S'Q) 3 (/!L\ rCNL /12 d S ,fd:~-, ~Oq ~\/Qll ~. ll~ \ CClf\jV\. CR.lt~()N ~ BV 0 W L SON (, L nj ~ ( .111 ( E: J e~'-~ i1',. .~ n-lct C6GW'.t ~Wf\L.,(ftr2 H.l.6<1'I,,"V 30'6 So ,.%~ l.~CAI'^ ~)h- sJ1\hM ~ 95;{ . 1:1. /3. ''1. ~S\~ --,.....-- - : i , " , I; " ' I , 'j, , !. j :{ : , ' .; : \ ' .I j ! ,j: ,1, ,i , ~ . .1 : 1,' I: ' ,\ ; , :1; ~ ; ii, .1 I 1 i ,'1. ') I ,f, , ; . " r ,1 i , ' , , , " I j: , , . , j: ):1 " I. Iii I, .. I II.' I, " , '. ' II,' J,' :j II: ", II 'I/!'.'!' !' 'I (:1 .1 I". i'l (, I: 1:",': I 'i \I! , "1 II I , I ,.I }:'I . ":.'.... ~,." ____ ~~ ----...,~. -...,-- ~ ..-I...." -- - --- ""'QIIIJ' .... i~'ot~ I , I i I ) I ! 1 I I I , , , " . i - -......-- ". '1 I' ,j,'/>'ti' '~i::" ': , '. ~ ., -- . ,," ".' J.' ,I, . '.:. .,.' ~' "~, }!. - I - / /,., /' '1 ,I , \. '" <--' ~. - .--...... Board Meeting November 18, 1993 4:00 pm - Administrative Conference Room Members Present: Greenleaf, Hobart, Hubbard, Lundquist, Moyers, Spencer, Traw Members Absent: Hargrave, Singerman Black, Clark, Craig, Eckholt, Eggers, Green, Lubaroff, Spaziani Staff Present: Sara Glenn, Dena Schreck, Robin Siegfried, Library School students Call Meeting to Order: 4:05 pm Others Present: APPROVAL OF MINUTES: The minutes for the meeting of October 28, 1993 were approved. Lundquist/Traw DISBURSEMENTS: Visa expenditures ,for October 1993 were reviewed. Disbursements for October 1993 were approved. Hobart/Traw STAFF REPORTS: Readinq Month Report: Librarians took a very active role in the entire reading month. The staff participated in events both at the libraXy and at locations away from the library, giving book talks and describing books for gifts, etc. Books for Givinq & Likinq: This Sunday, November 21, the Library will host the second annual Books for Giving & Liking. Thirty percent of all purchases go t'o the library, Books may be purchased, wrapped and mailed directly from the library. Letter to Jean Fountain and her response concerning the danger of ice dripping from the roof over the entrance to the libr~ry were discussed. An adjustment has been made to the roof; however we will continue to seek a more foolproof solution to the problem. Inservice Day: Craig reviewed the day as it is being formulated. She expects it to be a worthwhile day for staff and Board. This first staff inservice day is scheduled for Friday, December 10. Fundinq the Future: A celebration party is scheduled for December 12. The deferred giving campaign is expected to be completed by December 1. ~S\~ "- -- ; I ,I : , ; I ~ I i i I t I I , I, I r l Ii I; , J I , " :; , , .\ I I.- < Ii " I, i, 1 II j ,. I , " , ! , j .I) , " :i ; 1 ~ I .~ , \ ,I " " ! , ; i I J I j i I 1 " I , ! Ii J1 \', "r .... :...:.......r-....-.. - '1 _. ..-- ".'" , . I ',' , ,. 'I I . 't-" ::I*,: " :,.,.. . ,"... " .; ':1 I . ~ ' - '. ,l.o. ',.' " -: ~ ;1'... ,.:' M :., :,. '. . _ . ~I ' . "'- ' '. I I / ('j. , ~._n_,__ -.-..... --.- , , I Development Office Report: 1. Eckholt distributed the new Gift Portfolios. It was designed to offer an overview of the Library's diverse needs that be funded through private gifts. The format makes it easily updated or organized for a potential donor. 2. Special events being coordinated by the Development Office are: Books for Giving and Liking, 11/21; Project Holiday Book Drive and the Dec. 12 Funding the Future "Victory Celebration. " 3. A reorganized Fund Raising Planning Committee of the Friends Foundation Board met recently. They identified three major challenges in terms of fundraising that they will be working on. I " 1l !:i ~ II! I' II I li I. i. i' ii' II ., i I' Ii I" , I " Ii j'; r; ," I Ii II ii :1 ) !1 , . " President's Report: Plans for the upcoming breakfast and tour for City Council members were discussed. The breakfast is scheduled for Tuesday morning, November 23 at 8: 00 am. A light breakfast will be served accompanied by remarks by President Greenleaf who will review the status of the Board's three large proj ects: new Director, new long range plan and building expansion. A tour will then be conducted through the library. The goal is to familiarize them with the library's "behind the scenes" activities; technology advances; high use by the public, etc. Coordinators will be available in their departments to assist in the tour. Quote of the month by Lolly: "Stories are better than numbers". Search Committee: Moyers thanked all members of the committee. She reviewed. the procedures developed by the committee and reminded the Board that interviewing will be taking place in April. Planninq Committee: Library staff is meeting tomorrow with the facilitator in order to. solidify plans for the retreat. A full Board/Staff Planning committee meeting will be held on the 16th of December after the regular Board meeting to' review all plans. Facilities Planninq Committee: Of the six architects invited to submit Requests for Proposals, one dropped out. The RFP's are due Friday, November 19. Interviews are scheduled for December 1 and 2. There was no outstanding business and no new business. Meeting was adjourned at 5:00 pm. Lundquist/Moyers ;\ ~S\~ ""'If"'. - - /' 0\ i 1'o~ I ) , , i i I i ; i t i , I , ,\ ~ i ~ ~ 1 r ~ p 1, ~ ~ ! i; l \ ,; ,: , j ~ ~ ~ , i. I I I "'1~-;."--~"-~ :'.,a.....- --- ..... ..... -----"-I~... ............ ... -. I'" -, ~ \ , '., , ' . '., I . ' . :1'/, Lf' CI C,: . ,', , ' :' . . ; . ~"..'.; M /: ~:" .. ',r.:t' , '~~." " .' , . :. .'. .': /1/ ',' \ 1 I 'r -- MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 17, 1993 MEMBERS PRESENT: Grace Cooper. Mary Ann Dennis, Paul Egli. Sue Feeney, Marc Libants, Rusty Martin (6:40-7:00 p.m.), Linda Murray. Lisa Oxley, Andy Penziner. Keith Ruff. Maris Snider STAFF PRESENT: Steven Nasby CALL TO ORDER AND INTRODUCTIONS: Dennis called the meeting to order at 6:33 p.m. The minutes were approved for the October 27, 1993, meeting and the motion was moved by Murray and seconded by Feeney. Motion passed 10.0. PUBLIC/MEMBER DISCUSSION: Dennis discussed the activities of the Community Development Week Committee. Cooper asked about publicizing the Community Development Week activities in the Dailv Iowan. Feeney said she knows someone at The Advertiser so she would contact them to see if they could get some publicity. Community Development Week is tentatively scheduled for the first week of April which would be April 4.8. CITY COUNCIL UPDATE: Dennis stated that there was an opening on the Senior Center Commission and there was a public notice in the paper. HOUSING COMMISSION UPDATE: Egli stated that the Housing Committee discussed the appeals process and technical changes to that process. The Towncrest issue was only briefly discussed due to the Planning and Zoning Committee's decision to vote the project down. The Fair Market Rate (FMR) utility allowances were elso discussed at the Housing Committee. The Public Housing Authority is through with its utility rate survey and they will be working with these numbers for setting the new utility rates. HANDICAPPED ACCESSIBILITY: Nasby explained that the Public Works Department had been doing some curb cuts as requested. They have only been doing a few in the last couple of years due to the unavailability of the federal regulations as to how the curb cuts should exactly be completed. This year the flood caused them to become behind in their work and curb cuts were delayed. It was discussed that the CCN Committee could appoint several members to form a curb ramp subcommittee which would set priorities or routes for curb cuts. Maybe the CCN or the subcommittee could revive the curb ramp survey committee from 1991. The Committee then looked at the engineer's map of curb ramps. This mep was most recently updated in January 1992. Ruff then inquired why two local restaurants, when they were remodeled, weren't 'l.SlO --"'" . - ! ~ ' ! i \ j, ~1 ; , ,\ , i: t J 1 ! .' , . , " Ii ., I I,! Ii Ii Ii . ., " ii, I: 11' f. '. t !: I: I! I i,' ! " " I Ii , " ,,{ . ." I I I " I I I '. ; " ;j ""IIf'''. - " ~ r< r t r \j I' I ~ i' t r I " " . , ~ I " , I. I I c I; Q , I I, , , l ! ! I I 1 I I 1,'0,,""' '1-- ~-- ~ ..-I......---------~. ....- - -~ ~~... ... ---. .... -~. ..T . r ',' .' "/ '...: '. 'I ' ' . ; " " '. ' " . j. , '." :1,1, ,,~l t-H' 'tv. ",",' , ' '.' " '::'~ 'I'" __ I. ..-.. " -. ' , I ,. Committee on Community Needs November 17, 1993 Page 2 required to be handicapped accessible. Nasby stated that he thought It was because they way the federal regulations are interpreted that these businesses were not required to become handicapped accessible because they were not a change in use. Martin then inquired whether a sticker or some type of designation could be put together so that a business could display It as being handicapped accessible. Nasby handed out a newspaper article from the Press- Q1irn1 of November 16, 1993, which had an article relating to the ADA regulations. Dennis asked Ruff if Independent Living was addressing curb cuts. Ruff said that they were not and that Independent Living was concentrating on accessibility to buildings and businesses. Donnis asked Snider and Ruff if JCCOG could address the curb ramp issue since they are on a transportation committee. Dennis also inquired if it would be better to try to get all of the ADA groups together and working towards the same goal. Snider and Ruff thought the situation would improve if all the groups could get together. Dennis asked if Independent Living would write a grant application for CDBG funds next year to do a curb ramp survey and map. Ruff thought it could be done. Murray stated that a listing of accessible businesses should also be, included with the map and the other information. Penziner said that CCN has set a precedent with funding ICARE which was a needs assessment or planning activity. Dennis suggested thet Committee members approach groups concerned with ADA and let them know that CCN is interested in this topic. Ruff made a motion that Nasby, Dennis and he compose a letter to send out. The motion was seconded by Murray. The motion carried 10-0. , , \ I: Ii ( " il '" " i!' , I " II I I, I" : " 1:j f; , I I"~ Iii I' \1 Ii Ii I I II " I AFFORDABLE HOUSING DISCUSSION: Nasby stated thet Joan Vandenberg from the Johnson County Neighborhood Centers would not be available for this evening's meeting: however, she had expressed interest in coming in January or December. Nasby also stated that as instructed. staff talked with the Iowa City Police about community outreach and affordable housing issues. The Iowa City Police said that low-income housing does not equate with crime and drugs. The Chief also suggested that the majority of prOblems may be causad by new persons moving into the community temporarily, such' as parolees and/or gang.related individuals. He also stated that other communities are have very similar problems, He mentioned that in Cedar Rapids they were taking a hard line. In Cedar Rapids when they find that someone is in violation of their lease, by having these extra persons in thei,r housing unit they are being given a 14.day notice that if the situation is not taken care of they will begin eviction proceedings in 14 days. What this does is force the person(s) to move from one apartment to another while the management checks lease compliance. Then, most often, the persons move back in once trouble with the management is over. Ruff stated that these problems seem to be mainly caused by transients moving in and out of the community. Ruff inquired to what Villa Garden is doing to prevent some of the problems experienced elsewhere. Dennis said that Villa Garden has only a part. time manager and this may cause problems because she believed that management may be the key to having a well run building which may prevent problems. Cooper asked about housing skills. Dennis stated that Life Skills was backlogged and that in.home care or education was expensive. Egli stated that the City was working on scattered site public housing. He said the PHA will be dealing more with the social problems. Egli stated that Henderson would like to see a neighborhood movement to combat drugs and gangs. Ruff stated that the neighborhood center was a big plus in the southeast section of town and if it was not there the problems would be worse. Dennis said that on-site services were very ,j ")..5 ~O I "'-"""""lff('"I'r .... --'" ~ ~--~-..-,....w...--'~- ~. ..-- - - ~If . ...-- .... -.. '.... ..... ~ I ...' ,< I ,,- - ' . ":1 1 ,L/" f.-I " t ' " ,'" , ",'" . .' )" ' , , ' '; - . '~. ~ '" .. ~" 't.... " , ".. J " Committee on Community Needs November 17, 1993 Page 3 helpful but expensive. Penziner asked if these issues had been discussed at the neighborhood meetings. Feeney said not to her knowledge. EgU thought they should discuss this and it would be a good time to start. Dennis inquired if Marcia Klingaman could help start neighborhood watch groups or "take back the neighborhood" movements. Feeney said that her neighborhood is working towards removing multi.family housing units that were created as student housing in the '60s and return them to the single-family housing units. The Committee instructed Nasby to invite Joan Vandenberg so the Committee may ask her questions regarding this Issue. CDBG APPLICATION: '. i. :1 , i' Penziner asked if last year there were questions regarding an agency's funding and how many years they had been receiving CDBG funds. Penziner thought the new application should ask applicants what year(sl they had received CDBG funding and the amount of that funding. Dennis thought that applicants should submit an investment analysis or pro forma for housing projects. Nasby suggested that once the Committee received CDBG applications. CCN should decide if they would like a pro forma for a certain project, and staff may be instructed to request an investment analysis or pro forma. !! l~ MONITORING REPORTS: i " , ; i I' ~; t ~ I ~ H I ! ! , 1 I ~ t l I I l Martin stated that he had talked with Laura Hill. the ICARE Director, who was hired in July. ICARE had also hired Kerstin Krippner to work on this survey. He stated that CCN had agreed to fund a survey to determine the housing and service needs of persons with HIV/AIDS. Over 460 surveys had been sent out to agencies, hospitals. doctors and others that deal with this population. Of the 16 agencies that were the original targets, 11 of them are located in the southeast part of the state. Due to confidentiality concerns, the surveys were not distributed directly to individ4als. Martin stated that to.date there have been more than 90 surveys ,returned. Many of the returns are from Des Moines, although they range all over the state. A repeat mailing to the same outlets is in the process. Martin also stated that it appears likely that the survey must have more than 100 samples in order to have reliable results. Kerstin is in the process of investigating grants that could be used to meet the housing needs which are identified by the survey. Her plans are to have the results of the survey completed by January 1. 1994. She will then focus on developing programs and pursuing grants based on those survey results. The survey was written by Kerstin with input from the HIV/AIDS ad hoc committee, Marge Penney. and community members, as well as persons from the Free Medical Clinic and the University of Iowa Hospitals and Clinics. Martin also stated that he had a copy of ICARE's survey if any of the Committee members would like to see it. Snider reported on the Salvation Army project. She stated that the Salvation Army had three rehabilitation activities. One was a handicapped lift. The second kitchen appliances, and finally weatherization of their building. She stated that the existing lift was on the west side of the building and goes to only the upper floor. The new lift would be on the east side of the building and would serve both floors. She stated that the appliances for the soup kitchen have not been purchased or installed at this lime due to the Salvation Army's work with the flood this summer. At present, the Salvation Army is operating the soup kitchen using their existing facilities. She stated that they were serving between SO and 90 persons per night ~ S'2.C> " -~ , , l i I,' ~ " II' 1\ /: " !: Ii I. !i Ii' I!' " , I' , (. I j', ,: " jl; I I'; I. I Ii I I II ! ,i I /. .1 ~ . , . " , , ",. ". ': ,:i'I' ,Lf' tti ~ I~t.. '. ,'.' . ,': : ',z, '."; M" -,',.. _.: ._.. .' , ,'// 1/,\ .' 1 .'r ~~ -'---. I i , I I I ! ! l , I I Committee on Community Needs November 17, 1993 Page 4 and that they have the capacity to seat 60 at a time. The Salvation Army is looking at purchasing a commercial dishwasher. commercial freezer, and a large oven. Egli asked when this project was supposed to be completad. Nasby stated that they had until the end of the fiscal year which was June 30, 1994. Dennis inquired whether they had enough time to complete this project. Nasby stated he had talked to Captain Miller and they would be beginning this project in December or January. Cooper reported on the Greater Iowa City Housing Fellowship projects. First, Cooper reported on the duplex project, which is currently in progress. GICHF has purchased a duplex at Hotz Avenue which has been rehabilitated and rented. She stated that another duplex at Taylor Drive has been purchased and is in the process of being rehabilitated and should be completed by the fifth of December and rented shortly thereafter. She also stated that the GICHF had made an offer on a new duplex on Governor Street and this duplex could be rented up as soon as it is purchased. Cooper stated that GICHF indicated that there is no problem finding tenants and GICHF had a waiting list. Cooper said the Whispering Meadows project was out for bids. This project entailed ,the construction of four duplexes in the Whispering Meadows subdivision. Cooper stated that the projected cost for this project was in the $400,000 range, but the bid that was received was $709,000. Cooper stated that GICHF will be waiting until spring and then re-bid this project. I , I' ~ . II II Iii " Ii, " , !! I , 'f \ :1 I " \' I , I' I r , '1 , .1 ).', \ i. 1 II r: 1 r i , II ' 1; " , ,I , " , /1 l I~ :, I , ~ . I. , 1 l I .1 :1 , , " ! ;i i ; DECEMBER MEETING DATE: Egli moved and Murray seconded a motion that the CCN Committee cancel its December meeting. The motion carried 1 a-a. ADJOURNMENT: Murray moved and Feeney seconded a motion to adjourn this meeting. The motion was carried 1 a-a. ppdcdbglnin,'c",,1.17 :1 .. '.."1.,,,. , ~S~O I ---~ ""-