HomeMy WebLinkAbout1993-12-17 Council minutes
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COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
DECEMBER 17, 1993
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Iowa City City Council, special mtg" 7:35 a,m. at the Civic Center. Mayor Courtney
presiding. Council Members present: Courtney, Horowitz, Kubby, McDonald, Novick, Pigott,
Throgmorton, Absent: None, Staffmembers presen~ Atkins, Helling, Gentry, Karr, Nasby, Franklin,
Schmadeke. Council minutes tape recorded on Tapes 93-104, Side 1.
Moved by Horowitz, seconded by Novick, that the following items and recommendations
in the Consent Calendar be received, or approved, and/or adopted as presented:
Minutes of Boards and Commissions: Housing Comm, - 10/12193; Broadband
Telecomm, Comm. - 11/17/93; Riverfront & Natural Areas Comm. - 11/17/93; Human
Rights Comm, - 11/22193.
Permit Motions: Approving a Ciass C Liquor License for Gabe's, Inc" dba Gabe's,
330 E. Washington St. Approving an Outdoor Service Area for Gabe's Inc., dba Gabe's,
330 E. Washington St. Approving a Class C Liquor License for Lohaus & Larson
Investment Co. dba The Airliner, 22 S. Clinton SI. Approving a Class E Beer Permit for
Randall's International, Inc. dba Randall's Pantry, 1851 L. Muscatine Rd. Approving a
Class C Liquor License for 3.D Enterprise Inc., dba Potter's Pub, 81 g S. First Ave. RES.
93.329, Bk. 110, p. 329,ISSUE DANCING PERMIT.
Setting Public Hearings: Set a public discussion for 1/4/94 on an ordinance
amending Chapter 34, entitled "Vegetation," Code of Ordinances of the City of Iowa City,
lowa, by adding a new Article IV, Division I, entitled "Commercial Pesticide Appllcatlon,"
which article shall provide for regUlating commercial application of pesticides and provide
for enforcement thereof.
Motions: Consider a motion to approve disbursements in the amount of
$6,055,436.72 for the period of 11/1 through 11/30/93 as recommended by the Fin. Dir.
subject to audit.
Correspondence: Gordon & Lynda Dyer regarding proposed improvements to
Rohret Rd. Bd. of Directors of PATV requesting that the PATV contract be extended.
Johnson County Coalition for People with Disabitities regarding ADA. Dorothy Paul & Sara
Mehlln regarding appointment to the Human Rights Comm. Memoranda from the Traffic
Engr. regarding: DeSignated Sunday Only Handicapped Accessible Parking Stalls In the
Civic Center Lot; Handicapped parking In the 600 Block of N. Johnson St. Copy of League
of Women Voter's testimony given to the Johnson County Solid Waste Management
Technical Advisory Comm.
Application for City Plaza Use Permit: Geoffrey Hennles for permission to set up
a table on City Plaza on 1214-5/93, for the purpose of informing people about Human
Rights Campaign Fund, approved.
Council Member Kubby requested that the matter of charging a fee for administration of the
pesticide registry be discussed. The Mayor stated discussion would occur on 1/4. Affirmative roll
call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried
and repeated the public discussion as set.
Moved by Horowitz, seconded by Novick, to adopt RES. 93.330, Bk, 110, p. 330,
APPROVING THE FINAL PLAT OF WINDSOR RIDGE.PARTS ONE & TWO, IOWA CITY,
JOHNSON COUNTY, IOWA. Throgmorton expressed concerns regarding affordable housing and
transit accessibility. Affirmative roll call vote unanimous, 7/0, all Council Members present. The
Mayor declared the resolution adopted.
Moved by Horowitz, seconded by McDonald, to adopt RES. 93-331, Bk. 110, p. 331,
APPROVING THE FINAL PLAT OF WINDSOR RIDGE.PART THREE, IOWA CITY, IOWA.
Affirmative roll call vote unanimous I 7/0, all Council Members present. The Mayor declared the
resolution adopted.
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Council Activities
December 17, 1993
Page 2
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Moved by Horowitz, seconded by McDonald, to adopt RES. 93.332, Bk, 110, p, 332,
APPROVING THE FINAL PLAT OF WINDSOR RIDGE-PART FOUR, IOWA CITY, IOWA.
Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the
resolution adopted,
Moved by Horowitz, seconded by Novick, to adopt ORD. 93.3602, Bk, 36, p, 19,
VACATING PORTIONS OF THE NORTHERN HALF OF LAFAYETTE STREET AND THE
EASTERN HALF OF MAIDEN LANE. Affirmative roll call vote unanimous, 7/0, all Council
Members present. The Mayor declared the ordinance adopted.
Moved by Novick, seconded by Throgmorton, to adopt RES. 93.333, Bk, 110, p. 333,
ADOPTING THE CITY OF IOWA CITY COMPREHENSiVE HOUSING AFFORDABILlTY
STRATEGY (CHAS) ANNUAL PERFORMANCE REPORT FOR FISCAL YEAR 1993,
AUTHORIZING THE CITY MANAGER TO SUBMIT SAID REPORT AND ALL NECESSARY
CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT,
AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE
OFFICER FOR THE CHAS. Horowitz challenged staff next year to research and alert HUD as
to the various support agencies needed for getting people into affordable housing. Kubby
stressed the landlord relationship as well as the homeowner. PCD Director Franklin present for
discussIon. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor
declared the resolution adopted.
Moved by McDonald, seconded by Horowitz, to adopt RES. 93.334, Bk. 110, p, 334,
APPROVING THE BLOCK 62 URBAN REVITALIZATION PLAN, PCD Director Franklin present
for discussion, Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor
declared the resolution adopted,
Moved by Horowitz, seconded by McDonald, to adopt RES. 93.335, Bk. 110, p. 335,
AUTHORIZING EXECUTION OF A CHAPTER 28E AGREEMENT BETWEEN JOHNSON
COUNTY, IOWA, AND THE CITY OF IOWA CITY, IOWA, FOR CERTAIN ROAD MAINTENANCE
PURPOSES (Windsor Ridge). PW Director Schmadeke presentfordiscussion. Council expressed
a desire to explore non-chemical strategy for brush and weed control. The City Mgr. will direct
staff to prepare a memo outlining the policy and procedures for chemIcal usage. The Mayor noted
that the County had not acted upon the agreement and any revisions requested by the County
would come back to Council for approval. Affirmative roll call vote unanimous, 7/0, all Council
Members present. The Mayor declared the resolution adopted.
Moved by NovIck, seconded by Horowitz, to adopt ORD. 93-3603, Bk, 36, p. 20,
AMENDING CHAPTER 9.1 OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY,
IOWA ENTITLED "CITY PLAZA" BY REPEALING SECTION 9,1-7(1) ENTITLED "NEWSPAPER_
VENDING MACHINES' AND ENACTING IN LIEU THEREOF A NEW SUBSECTION 9.1-7(1), TO
BE TITLED AND CODIFIED THE SAME. The Mayor declared the ordinance adopted, 4/3, w/lh
the following division of roll call vote: Ayes: Courtney, Horow/lz, McDonald, Novick. Nays: Kubby,
Pigott, Throgmorton.
Council Member Kubby requested the matter of staffed drop.off sites be discussed.
Horowitz expressed a desire to Involve multi. family units In recycling. Kubby questioned the
process for extension of the PATV contract (Consent Calendar Item). Asst. C/ly Mgr. Helling
reported that a pUblic hearing will be held and the refranchlslng Issue considered. Kubby noted
the letter from the Johnson County Coalition for People w/lh Dlsabil/lles regarding ADA (Consent
Calendar /lem) and staled Kevin Burt was present for diSCUSsion, Kevin Burt appeared and
offered the Coal/lions' technical assistance regarding ADA in the commun/ly. The Mayor updated
Councl/ on the C/ly Park Restoration Project by announcing a $5000 contribullon had been
received from Howard R. Green Company, and stated the inillal report going Into FEMA
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Council Activities
December 17, 1993
Page 3
recommended more funding than originally anticipated. Horowitz presented Mayor Courtney with
a farewell gift and Members Horowitz and Kubby presented former Mayor McDonald gifts.
Moved by Horowitz, seconded by Pigott, to adjourn 8:15 a.m. The Mayor declared the
motion carried unanimously, 7/0, all Council Members e ent.
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Darrel G. Courtney, Mayor
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Mar n K, Karr, City Clerk
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City of Iowa City
MEMORANDUM
Date:
January 14, 1994
To:
Mayor and City Council
From:
City Clerk
Re:
Council Work Session-Department Meeting, December 20, 1993 - 6:30 PM in the
Council Chambers
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Council Members present: Horowitz, Kubby, Throgmorton, Pigotl, Novick. Council-Elect Present:
Baker, Lehman. Staff present: Atkins, Karr, others as noted, Tape recorded on Reel 93-1 01, 93.
105, 93-106
City Manager Atkins stated the presentations are intended to introduce staff, their departmental
responvlbilltles, and major Issues to Council.
SENIOR CENTER - BETTE MEISEL
Senior Center Director Meisel presented Council a handout "Live At the Center' containing a
Table of Organization, staff and a few facts and figures about participants, Meisel presented
Council Members with a Senior Center video.
AIRPORT - RON O'NEIL
Airport Director O'Neil distributed handouts "Flight Time' containing photos and overview of 70
years of history at Iowa City Airport. O'Neil stated that In addition to himself, there Is one other
half-time City employee at the Airport. Airport property Includes 450 acres, 10 buildings, 40 acres
of concrete ta~iways and runways, 90 acres of lawn and safety areas, and 230 acres of
agricultural land. O'Neil stated major Issues include development and Implementation of the
Airport Master Plan and providing additional hangar space. Horowitz asked if there have been
any discussions with other County Board of Supervisors In terms of the potential for part-time
regional facility. O'Neil stated other counties utilize the Iowa City Airport because It facilitates their
aircraft and because of the amenities and services available In Iowa City, O'Neil emphasized that
It Is very Important that Council and Airport Commission members get together soon to discuss
Airport Issues and FAA funding applications. In response to Horowltz, O'Neil reviewed the FAA
application process.
POLICE DEPARTMENT - R.J. WINKELHAKE
Police Chief Winkelhake distributed the handout, 'Overview of the Iowa City Police Department.'
Wlnkelhake presented Information about the administrative services Including emergency commu.
nlcatlons, pollee records, animal control shelter, planning and research, and community relations.
Wlnkelhake slated the Pollee Department's biggest division Is field operations which Includes
three uniform watches and an Investigative unit. Winkelhake stated that the day watch also has
, three community service officers and 11 crossing guards. Wlnkelhake stated that the several
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programs that are offered in the various sections of the Police Department are citizens Bicycle
Patrol, Neighborhood Watch, Cali-A.Cop, Police trading cards, the DAR.E. program, and
speakers on a number of topics to local groups. Winkelhake explained that the Police
Department will offer a citizens Police Academy in the spring to a group of 20 citizens.
Winkelhake reviewed Iowa City Police Department grants and raised concerns about the staffing
levels.
LIBRARY - LOLLY EGGERS
Library Director Eggers stated Council Members can become familiar with the Iowa City Public
Library by taking a grand tour and/or reading the special editions of The Window. Eggers stated
that Iowa Citians truly love the library and 42,000 people have library cards in this community;
the City library grows an average of 9% a year and in 1993, 9% growth meant 95,000 more loans
than the year before; the Library Board is committed to a free library service and the library must
continue to provide access to infonmation in all the new and sophisticated formats Including
electronic highways; the library is organized in such that the City Council appoints the Library
Board, the Council approves the Iibrary's operating budget, and the Library Board hires the
director, does the long-range planning, sets the policy and priorities; and this year the Library
Board and staff are searching for a new director and working on new strategic plans. Eggers
stated the Board and staff are also looking at building extension. Eggers explained that last year
a consultant was hired, the architect selection is almost complete and now the architect,
consultant, staff and Board will complete a written building program by July 1.
PLANNING AND COMMUNITY DEVELOPMENT KARIN FRANKLIN
Planning and Community Director Franklin handed out the organizational chart for the Iowa City
Department of Planning and Community Development/Johnson County Council of Govemments.
Franklin offered that the unique part of the department Is the working relationship between
Planning and Community Development and Johnson County Council of Governments. Franklin
explained that the Johnson County Council of Governments employees are Iowa City employees.
However, they take their policy direction from the Council of Governments, Urbanized Area Policy
Board and the Rural Policy Board. Franklin noted that Jeff Davidson is Executive Director of
JCCOG and also Assistant Director of PCD. Franklin reviewed Transportation Planning, Human
Services and Solid Waste Management under JCCOG. Franklin provided information to Councli
regarding PCD Division's land acquisition, economic development, urban planning, community
development and neighborhood services. Franklin noted that under neighborhood services, a
program started three years ago with three neighborhood associations, currently there are 11
associations. Franklin stated that it is an area that her department will approach Councli in the
next couple of years to decide the direction of that service. Franklin informed Council that the
Community Development Division deals with Community Development Block Grants, HOME
funds, emergency shelter grants, local housing initiatives I and housing rehab, Franklin said that
Monica Moen is the senior planner In the Urban Planning Division and David Schoon heads up
Economic Development. In response to Horowitz, Franklin stated the Economic Development
Division facilitates economic endeavors within the City, the Chamber of Commerce focuses on
eXisting businesses and their expansion, and ICAD focuses on going out and bringing In new
businesses. In response to Horowitz, Franklin responded that the biggest chalienge In her
depertmentls growth In terms of how staff puts together some approaches to take to the cost of
housing I how development Impacts on the environment and the environment Impacts on
development, and transportation systems. Novick raised concerns that human services planning
costs are increasing. Pigott asked if PCD staff has the time to Just sit back and take a clean look
Into long range planning. Franklin stated staff attempts to at least frame the long range Issues.
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PUBLIC WORKS - CHARLES SCHMADEKE
Public Works Director Schmadeke handed out the organization chart for the Department of Public
Works. Schmadeke reviewed the six divisions within the department: engineering, solid waste,
streets/water distribution, traffic engineering I wastewater, and water. Schmadeke explained that
City Engineer Rick Fosse is in charge of capital projects, design, bidding I construction Inspection.
Schmadeke stated the Engineering Division is also involved in subdivision construction plan
review, erosion control during construction of improvements within that subdivision I and manages
the public right-of-way. Schmadeke stated that the Solid Waste Division is headed up by Floyde
Pelkey and is responsible for residential solid waste, collection, recycling, drop sites and landfill
operation. Schmadeke noted that this division will be visiting with Council on collection practices.
Kubby asked that education be added to the work program. Horowitz asked if Solid Waste
Superintendent Pelkey has the authority for directing collections from multi-family units. Atkins
stated yes, an ordinance could be passed. Schmadeke noted that he will schedule a time to talk
to Councit about staffing drop.off sites, Schmadeke Informed Council that Solid Waste Is
anticipating a landfill excavation contract and will begin to move over to the west side of the
landfill site which will require another lift station. Schmadeke reviewed Information about the
streets/water distribution. Schmadeke stated that the Water Division is headed up by Bud
Stockman and is responsible for street maintenance, snow and ice removal, leaf pickup, water
distribullon system maintenance and large water feeder line construction. Schmadeke stated that
Traffic Engineer Jim Brachtel heads up the Traffic Engineering Division and is responsible for
traffic signal Installation, maintenance of City-owned street lighting systems, installation and
maintenance of traffic control devices, street lane and other street marking I parking lot markings,
traffic studies, traffic counts and speed studies. Schmadeke informed Council that the
Wastewater Division is supervised by Dave Elias and includes two wastewater treatment plants
and a wastewater collection system maintenance, Schmadeke noted that current projects In that
division include preliminary design of the line between two plants and ammonia removal at the
two plants. Schmadeke noted that three options for ammonia removal Include wetiand source
for ammonia removal, biological treatment and chemical treatment. Schmadeke stated that Ed
Moreno is acting Superintendent in the Water Division and is responsible for water treatment,
storage, distribution, system analysis I customer service and meter reading, and repair.
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FIRE DEPARTMENT - JIM PUMFREY
Fire Chief Pumfrey distributed a handout "Iowa City Fire Department" and reviewed divisions In
his department Including administrative support, Fire Marshal, HAS.MA T, Operallons, and training.
In response to Horowitz, Pumfrey stated that he has been approached by three different agencies
regarding the possibility of the Fire Department adopting some kind of regional fire response.
Pumfrey noted that the Fire Department made 2,489 responses through November 1 993, 911
were fire responses, and 234 were actual fires, Pumfrey said the number of medical emergencies
are climbing on an annual basis and the Fire Department Is working to make sure they are called
on every Instance where an ambulance is required. Pumfrey stated pending Issues are station
location, staffing, force augmentation, training facilities, a Johnson County Fire/EMS Department,
and a residential sprinkler ordinance. Horowitz suggested that Council look at having the Iowa
City Fire Code Implemented within the two.mlle fringe area.
HOUSING & INSPECTION SERVICES - DOUG BOOTHROY
HIS Director Boothroy distributed the HIS organizational chart with Attachments. Boothroy
explained there are three divisions: the Building Inspecllon Division, Housing Inspecllon, and
Assisted Housing. Boothroy stated HIS has two major functions: one Is housing and one Is
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inspection services. Boothroy expialned the Building Inspection Division's primary responsibility
is with new construction and the revenue generated within that division is through the building
permit, electrical permit, and construction permit. Boothroy stated they also are involved in
dealing with neighborhood Issues. Boothroy pointed out that since 19B9 the revenue from all of
the construction permits has exceeded the cost of the operation of the Building Inspection
Division, Boolhroy reviewed Housing Inspection Division information. Boothroy stated that the
problem being faced by the Housing Inspection Division is that as the community grows with
regard to new construction it stretches their ability to perform the kinds of inspections that are
needed to be performed. Boothroy explained that the Assisted Housing Division administers all
of the Section 8 certificates and vouchers as well as property owned by the City, Boothroy
explained that current Issues of concern are staffing, trying to meet the expectations of Council
and neighborhoods with regard to enforcement of rules and regulations that Council has adopted,
and dealing with certain issues within the community. Boothroy stated currently Assisted Housing
Is working to provide housing I constructing 33 additional dwelling units, and work with HUD as
they completely reorganize their system. Boothroy stated that both the Building and Housing.
Divisions will come back to Council and ask for additional fees for Inspectors to meet the demand.
PARKS AND RECREATION DEPARTMENT - TERRY TRUEBLOOD
Parks and Recreation DirectorTrueblood distributed handouts: Mission Statement; Organizational
Chart; Adopt-A.Park; Discoverl; Programs and Events 1994. Trueblood explained that the Parks
& Recreation Commission is a nine.member body and advisory in nature. Trueblood explained
the seven major divisions in the Parks and Recreation Department are administration, recreation,
parks, forestry, cemetery, CBD, and Government Buildings. Trueblood stated the largest division
Is the Recreation Division and it is divided into seven major budgetary divisions: administration,
maintenance, social and cultural programs, sports and wellness, special populations, aquatics,
and Mercer Park Aquatics Center, Trueblood noted that that division looks forward to in the
future initiating more programs for at-risk use and for intramural type programs. Trueblood
explained that the Parks Division was responsible for maintaining 26 developed parks, 540 acres,
eight undeveloped areas of open space, and a number of non. park areas. Trueblood stated that
the Forestry Division is headed by City Forester Terry Robinson and is responsible for
approximately 14,500 trees In parks and other public properties, 4,000 flowers, the City nursery
In Scoll Park, review landscaping plans, investigates violations of tree trimming ordinances,
reviews tree planting permits, assesses tree damage and diseases, and response to emergency
call.ins. Trueblood explained that Jim Wonlck Is the senior maintenance worker for cemeteries
and is responsible for care and maintenance of the Oakland Cemetery. In response to Horowitz,
Trueblood stated that approximately 68 burials occur each year and the Oakland Cemetery will
likely be at capacity by the year 2000 or 2001. Trueblood stated that the cemetery major
objectives are to develop expansion plans. Trueblood stated that Sherry Thomas heads up the
CBD Division and Is responsible for City Plaza area in downtown Iowa City plus some outlying
areas. Trueblood stated that division landscapes and maintains about 75 planters, collects
rubbish, removes Illegal postings, maintains the playground equipment and assists other divisions
as needed. Trueblood informed Council that Steve Roberts is the senior maintenance worker In
charge of Government Buildings and is responsible for cleaning and maintaining the facility,
FINANCE DEPARTMENT - DON YUCUIS
Finance Director Yuculs distributed the Finance Department organizational chart. Yuculs
explained the Finance Department is comprised of six divisions: Administration, Accounting,
Document Services, Data Processing I Purchasing/Central Services, and Treasury, Yucuis
explained that the Assistant Finance Director works with the Data Processing Division. Yucuis
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said that the Accounting Division Is headed by Craig Standish and is responsible for audits,
payroll, monthly finance reporting, and grant reporting. Yuculs explained that Document Services
Is headed up by Barb Coffey and they do City-wide reports and documents. Yucuis stated that
Data Processing Is headed up currently by Kevin O'Malley and Mary Suchomel is In charge of
mainframe area. Yuculs stated that Cathy Elsenhofer heads the PurChasing/Central Services
DivisIon and that area Is funded through chargebacks through all the divisions and departments.
Yucuis stated that Dianna Donahue is the customer service manager in the Treasury Division.
DEPARTMENT OF PARKING AND TRANSIT - JOE FOWLER
Parking and Transit Director Fowler handed out the Department of Parking and Transit
organizational chart. Fowler explained Parking and Transit were recently combined to establish
a uniform polley In planning for the future. Fowler explained that the Transit provides fixed route
service throughout the community and Parking provides parking in three off.street ramps, 1200
metered spaces, and also assists the Police Department early in the morning by a one-time swing
through enforcement of alternate day parking areas. Fowler noted that both divisions have had
an increase In usage. Fowler stated that as Director he is responsible for planning I policy,
budgeting, goal selling and overall supervision of the Department. Fowler stated the Transit
Manage~s poslllon and Parking Superintendent's positions are responsible for the daily operation
of those divisions. Fowler noted that Transit has begun its firstlixed route service with a lift-
equipped bus. Kubby suggested that the bus be marked with a banner to more easily Identify
it. Fowler stated that the recentiy opened Chauncey Swan parking ramp added 360 permanent
parking spaces to the downtown area. In response to Baker, Fowler stated that use of the other
two parking ramps has remained steady. Fowler noted that Parking & Transit has been working
with JCCOG Transportation Planning Division and Is preparing to do a transit perfonmance
evaluation. In response to Horowitz. Fowler explained that staff has just handed out over 4,000
surveys in the Capitol Street parking ramp to Identify people's transportation habits. Baker
Inquired about parking plans for south of Burlington Street. Fowler stated staff will also be
working with JCCOG on south of Burlington Street plans regarding an additional parking facility.
Lastly, Fowler noted that the present federal administration Is seriously considering elimination
of transit operating subsidies which would be a $200,000 per year operating loss to the City of
Iowa City. Fowler noted that decision will be made within the next 36.48 hours. Fowler stated
that discussions have been initiated between the City of Iowa City and the University of Iowa
regarding shared service and Infonmatlon exchange.
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Meeting adjourned at 9:20 p.m.
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