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Home My WebLink About1994-01-18 Bd Comm minutes "- 'lfIII("". I I I ! i ~ , ~ i J I !! t. ';; ~ ;! " \:. r 11 o , i~1 ij -, ~~ 11 ,I , ~ I 1 I I! I ~ I ! . n i , ~ ~ 11 I I Q ~ I d i i i ~ Ii ~ " I: :J I: .....--~-~ . \\ if)J~ ~~ "..'~. ~.... ~ -.,-' ....... ~ ~.. ........-------- '-r~ ..... ~~...----- -,............-'.. ,~-----~...-- I , , . " ~ ~ ". : - f/,' 1'-/, ,.., 'I ' ,/]'" ,,: " " ; -:', ' .: -, - ,. / , " !, MINUTES IOWA CITY PLANNING AND ZONING COMMISSION DECEMBER 16, 19937:30 P,M, CIVIC CENTER COUNCIL CHAMBERS PREUMmARV Subject to Approval MEMBERS PRESENT: Ann Bovbjerg, Pete Cooper, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom Scott MEMBERS ABSENT: George Starr STAFF PRESENT: Bormann, Denney, Miklo, Moen, Schreiber CALL TO ORDER: Scott called the meeting to order at 7:40 p,m, RECOMMENDATION TO CITY COUNCIL: 1, Recommend approval by a 6-0 vote, of VAC93.0005. to vacate the northerly 212 feet of an alley located between Clinton and Dubuque streets and Burlington and Court streets (Block 102). ' PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none, RIGHT.OF-WAY VACATION ITEM: 1, VAC93.0005, Public discussion of an application submitted by Hieronymi Partnership to vacate the northerly 2B4 feet of the alley located between Clinton and Dubuque streets and Burlington and Court street (Block 102). Denney noted the application had been modified to request vacation of the northern 212 feet of the alley between Burlington and Court streets in Block 102 to facilitate the redevelopment of a large portion of the block, The biggest issue is the relocation of utilities in the alley. The applicant has been working with the utility companies to develop a plan for the relocation of those utilities and to ensure service is maintained to the other properties within the block. The applicant will be responsible for the costs of those relocetions; staff recommends that 1he request be approvad subject to resolution of issues related to the relocation of utilities, Public discussion opened at 7:42 p.m. Freda Hleronvmus, aoollcant. said her family has owned the subject property for a number of years and it Is a blight; the family is now ready to build a 5 story building with a basement and parking below, adding the utilities that run down the alley make it Impossible to put parking underneath the present building. She made a brief presentation of the proposed Phase I and Phase II of the new building, " Hieronymus said their first consideration in closing the alley is to eliminate traffic, onto and off of Burlington Street; the building will house two stories Qf retail and three stories of office spece end will generete a great deal more traffic than is presently generated by the buildings that are located In this block. She noted the City Is elso in agreement that a curb cut onto Burlington Street is not in the public interest, She said there would be some storage and tenant parking In the basement of the new building; access to the parking would be via a ramp, She noted Hieronymi Partnership does not own the Mod Pod bUilding; the tenants in \ \~ ,.. . 1 : i " , i; ~ " Iii Ii h II II: I" " 11' I,' " I' !\ I j,' 1', " 1'1 'I I I :1 I, . '.\ " I' -, "_ -' -' " -~'I 1'-1 tf d' """ " ,-, "'.:, t '. ~ ",U ;. ", , ,,~ " .' . ,_~ ,_ _. ',_ ,I. Planning & Zoning Commission ! December 16, 1993 I Page 2 i I I the buildings owned by Hieronymi Partnership were notified last spring that they should plan I I to relocate by next spring, She said service to the building will be on their own land: the I I I I remainder of the alley will remain open to serve the other buildings on the block, I I Denney noted the southern portion of the alley was vacated in 1975; as part of this request, , I the City is going to look Into rescinding that vacation so that access is maintained in the ~ j southern portion of the block. i I In response to questions from Gibson, Hieronymus said access to parking under the portion I of the building built in Phase II will be directly off Dubuque Street because of a slope I difference between the east and west ends of the property: the loading docks for the building will be off the southern side of the building, In response to a question from Cooper, ! Hieronymus said there would be approximately 39 parking spaces for tenants in the basement I of the building, Scott said this area Is prime for redevelopment and he is glad to see this proposal, , Hieronymus presented sketches of Phase I of the proposed building, In response to a question i I' II from Bovbjerg, Hieronymus seid there would be no residential use of the building, In response II to a question from Dierks, Hieronymus said the building would be constructed in two phases 'i because it is too much space to put on the market at one time and the project Is too " I. expensive to finance all at one time, She said they are hoping to attract the kind of f: 'i businesses that will utilize the types of people the University of Iowa College of Business I' trains, In response to a que.stion from Gibson, Hieronymus said the exterior materials for the I: . building have not yet been selected but will be energy efficient; in all probability, it will be !; brick. II John Rummelhart, P,O, Box 3108, Iowa Cltv, said he owns a piece of property on the same I I block and expressed concerns that he was not notified of the request to vacate a portion of 1 I l the alley. He said he is concerned about southerly access of the north/south alleyway and ;' I asked if there has been any discussion of a future vacation of the remainder of the alley. I I Denney said there is always the potential; staff felt it was more appropriate to rescind the I II I vacation on the southern portion of the alley to meintain access for the other properties in the I 'I I If block. Rummelhart seid If the southern portion of the alley Is vacated in the future, the only access to his property would be from the south, Jakobsen said the southern portion of the I I alley was vacated in 1975 and the City is now planning to rescind that vacation, Denney I noted there is an area In the middle portion of the alley that has never been vacated and is not I being proposed for vacation now. I i Rummelhart said if the northern portion of the alley Is vacated, the only direction to exit his I I property from the alley Is to the south, Bormann said since the southern portion of the alley I , is currently vacated, technically, the only access to his property now Is from the Clinton and , I Court streets, Scott said it is likely any building constructed on the Rummelhart property i would only require a service dock off the alley; Rummelhart said he envisions an underground i parking facility on the site with an entrance off of Clinton Street and an exit to the alley. He said there is a potential compromise in the number of spaces thet would be possible In such a facility if the exit must be off Court Street. Scott said vehicles could stili exit to the alley . and turn southonto Court Street; If the Counpll rescinds the vacation of the southern portion ! of the elley, It will be open In perpetuity unless it is later vacated again, ~ , " ;! \ \'1 , '. ;.' - ...1::. ........ 'III/IIIf//It",... _____ --~ -----.., '"W\-- ~ ..-',....... ----- - -- ~-.-.... - - . I ' ,. ' ':, ,I hl.:f/' :,rf'..,'Ft, . '," ,:',,:' ,',: . _.', - - :-- ' , " 1 Planning & Zoning Commission December 16, 1993 Page 3 Rummelhart asked if the vacation of the northern portion is contingent on the proposed development project occurring; Scott said the only advantage of purchasing the alley is to build the proposed building, especially given the costs of relocating the utilities in the alley, He said he does not believe there is a way nor would the City necessarily want to tie any developer to the absolute schematics of a building; once the utilities are moved, the land will be prime for development. Rummelhart said that although he has concerns about future access to his property, this is going to be a great project and he is glad it is going to proceed, Scott requested staff to ensure Rummelhart is notified when the vacation rescindment is placed on the, agenda. Public discussion closed at B:11 p,m, Dierks moved to approve the vacation of the northerly 212 feet of an alley located between, Clinton and Dubuque streete and Burlington and Court streets IBlock 102). Cooper seconded. The motion carried on a 6-0 vote. ZONING/DEVELOPMENT ITEMS: I I, Ii II II I) I I): I, ! I~ Ii I' " '! , I! f. ',! I I,; "I , I I Ii ., I, Jakobsen asked the procedure for the rescindment of the vacation of the southern portion of the alley; Denney said staff is unsure if that action will come before the Commission or go directly to the Council but assured the Commission that staff would proceed with the rescindment, 1, REZ93-0013. Public discussion of an application submitted by Dean Oakes to rezone a 31,5 acre trect of land located south of Interstate BO on Quincent Street extended from RR-1 to RS-5. 145-day limitation period: December 27, 1993,1 Denney said the Commission had requested further information regarding sanitary sewer service and the options availabie to the applicant et their December 2, 1993, meeting; that information was discussed in great detail at their December 13, 1993, informal meeting. The Fire Depertment also explained their concerns regarding secondary access to the site at that meeting. He said the position of the Public Work's Department is that sanitary sewer service would be available to the site if a lift station that would serve approximately 110 acres In that aree wes constructed; the lift station could also serve other sites in the area, The lift station would take the sewage to the north treatment piant, Denney said the Public Works Department feels this Is a viable option and estimates the cost at approximately $3,000 per acre; staff continues to recommend that this rezoning be denied due to the lack of the ability to provide secondary access to the site and because, at this time, there Is no Indication that the sanitary sewer service will be evailable in the near future. in response to a question from Scott, Denney identified the parcels In the area that are vacant and/or open for potential development as discussed at the December 13, 1993, informal meeting, Scott asked who owned the property zoned ID.RS. Public discussion opened at B:1B p,m. Larrv Schnlttler, MMS Consultants, said a portion of that property is owned by Tony Fry and the remainder is owned by the Ruppert family; the portion zoned RS-5 Is also owned by the Rupperts, Scott asked If Fry is utilizing hi's portion for single.family development; Schnittjer ,! l\~ .,~,'- ' - "IIf" . ......- - I I I I , ( f ~ " f: I' r , ~ ~ I ! I 1 ! ; ~ ,'J i (l " . \ ! 1 .~ "1~- --~---~ lit '......- . " ' ./ r - .;... -" ~- ' :: : "hl.., HI ' t} ,!~, " ,"; ,.',..' , ~ - - -' ,... Planning & Zoning Commission December 16, 1993 Page 4 said it is his understanding that is what Fry has in mind, Scott said the portion zoned RS.8 is being utilized as a single-family plot; Denney noted it could be developed at RS-8 in the future, Scott said it is his understanding that the present owners of that parcel are not interested in development; Schnittjer agreed but added it is always subject to change. He said the owners of that land may not be interested in contributing towards the cost of a sewer system; Scott said they presently are on a septic system, He said all of these parcels may not be contiguous from the standpoint of the desirability of development. Schnittjer said a large portion of the area contains relatively steep ravines. Scott said only a portion of the undeveloped land would likely be tied into a lift station, Denney said the City would look at the entire drainage area that would be served by the lift station. He said it would not make sense, from the City's point of view, to build a lift station only for those areas that are looked at to develop in the next 5 years, Scott asked if the residents of the parcel zoned RS-8 would be required to pay a portion of the lift station costs based upon their acreage of ownership; Denney replied affirmatively. Schnittjer said the difficulty with that position is that persons who own land that is only marginally developable may be required to pay a great deal of the cost because of the number of acres they own. Denney said the costs may be based on a tap.on fee per lot; Bormann said tap-on fees are per acre, but cQllected when a lot is built upon, Moen said the City may have some latitude in how the lift station costs are divided via tap.on fees; Bormann said the issue would have to be researched since this is not a typical City tap-on situation, Denney noted dwelling within 300 feet of the sewer line would be required to hook on. Scott asked if the requirement was 300 feet from the use or from the property line; Denney said he did not know the answer to that question, , I ! II: Ii I' it ( 'I 11: r " .. !; ! ~ i, I,; Ii "I Ii II 'I !, Ii I Gibson said an argument can be made for the City to Incur the costs of putting in a collection and lift station system that is adequate to accommodate the development potential of a site regardless of how It Is developed at present, Bormann said that is the rationale behind calculating tap-on fees on a per acre basis, Scott said the Commission would like staff to determine if the City has some latitude in determining how costs are distributed through tap- on fees, Bormann said a situation where land Is not fully developed was probably not considered in the enabling ordinance, Denney said the acreage within the drainage area Is a given; when determining how to divide up a cost for development that may occur in the future, acreage Is the only logical number to use, Scott said he feels the City has some responsibility to be proactive In promoting in.flll development; the develop ability of the land is based on cost and the City needs to be proactive in providing the necessary infrastructure to the area. Gibson said if a portion of this area is not developable, the remaining piece has to be adequate to support the infrastructure Investment made by the City and to be recouped by the market price of the land or it is a very questionable Investment on the part of the City, If It Is not economically feasible for a developer, it Is not economically feasible for the City, Scott said one developer is not going to able to afford the cost of a lift station nor can one development recoup the City's costs, Schnlttjer said it Is not economically feasible for one developer but if several properties are combined, It becomas economically feasible for both the developers and the City to provide the necessary Infrastructure, Public discussion closed at 8:30 p,m, :i \\1.\ .11 ~~- " : , i , ) I, " """fr. - -..---~ ---",-, --.or.-- ~ ..-, ...... -- - --- ...........-----..-- - - --.,~ ~ ~ l': " hi.' I:i~l: ,.IIi 'f} ", ,: ,",,' , . . -~ -, ',~ -- / Planning & Zoning Commission December 16, 1993 Page 5 Jakobsen asked if it would be possible to defer this application until the property owners in the area are asked to consider the possibility of pooling their funds to pay for the lift station, Schnittjer verbally agreed to an indefinite deferral. I I I 1 I ~ ! I f ~ " Ii Gibson moved to defer REZ93.QQ13 to June 2, 1994. Jakobsen seconded. The motion carried on a 6.0 vote. 2, SUB93.0022. Public discussion of an application submitted by Dean Oakes for preliminary plat approval of Dean Oakes Fourth Addition, a 5,11 acre, 1 1 lot residential subdivision located at the end of Quincent Street, 145.day limitation period: December 27, 1993,) Scott said this item would be deferred to January 6, 1994, Public discussion opened at 8:32 p.m. There was none. Public discussion closed at 8:32 p,m. i] l~ , ~: r " ti .. t !,i I' " ;;j )1 ~j l, !~ D ~ !/l Ii t I ~ I ! : I I I ! Jakobsen moved to defer SUB93.Q022 to January 6. 1994. Dierks seconded. The motion carried on a 6.0 vote. In response to a question from Jakobsen, Denney said the portion of Lot 11 currently zoned RR.1 will not need to be rezoned; If the subdivision Is approved, the RS.5 zoning will extend to that portion as well. 3. REZ93.0015 and SUB93-0023, Public discussion of an application submitted by Southgate Development Company for approval of an amended OPDH plan and preliminary plat for Walnut Ridge, Parts 5 through 9, an 85.32 acre, 56 lot residential subdivision located north of Melrose Avenue on Kennedy Parkway extended, 145-day limitation period: January 7,1994,) In response to a question raised at the December 13, 1993, informal meeting, Miklo said the preliminary plat for Parts 5.9 has expired but the OPDH plan is still In effect, In response t to a question from Dierks, he said the applicant wishes to amend the original OPDH plan and Is submitting a revised preliminary plat because they feel it Is a more desirable design. Scott asked what the procedure would be if the applicant had submitted the same preliminary plat as was originally approved; Miklo said the plat would be reviewed based on the policies in effect at this time. In response to e question from Cooper. Miklo said preliminary plats expire after 18 months if a final plat has not been approved, In response to a question from Scott, Mlklo said a OPDH plan Is valid as long as a building permit has been approved within 24 months of original plan approval. Bormann said becausa the applicant Is requesting a material change, the Commission must proceed with the approval process for the OPDH plan and the preliminary plat as If It Is a new application. Gibson said the OPDH takes on it's existence because of a plat and It seems inconsistent for the plat to expire, before the OPDH plan, Publlo dlacusslon opened at 8:41 p.m. I I' , 1 \\~ ,l,\.';"."-.' - , , I , , " ~ II! I II Ii r 'I 'i i i: i I i ~ I.. I " If f 11 , :i I ,I: I II Ii I,' 'I !: il il i I, i '; I , I ,I I' :1 I I I I I I I I I I ! d " I I , I , i \'" I """fl. - I I , " 1 U ~ ! " , " !' ~! ~: i ~ " " C 11 " '" , )1 ~ " " ~. H ~ ,1,1 [1 E' " " ~,: i}~ !! Ii " " I' t1 <'- tl t. " ~ H t, I ,1 ~ ~ I i " f '1 i, ~i ,:.,.,...-."- - '1--' ~.... ~ -, -- - --- ........---------~ ,'........ ... -.... ~ - .. ___9" -'.........----...-.~_--____ \ ";,:' LJ':l~1 ""rJ '::t,' """,,,.,', ,: .'... '1 '!,' Planning & Zoning Commission December 16, 1993 , Page 6 There was none. Public discussion closed at 8:41 p.m. Dierks moved to defer REZ93.0016 end SUB93-0023 to January 6, 1994. Cooper seconded. The motion carried on a 6.0 vote. ZONING ORDINANCE TEXT AMENDMENT ITEM: 1, Public discussion of a proposal to amend the Sign Regulations' of the Zoning Ordinance to define" awning." Scott asked If the Commission could request Housing Inspection Services staff to write a definition of en awning; Moen said when tha Commission requests staff assistance, they are not specifying the Planning and Community Development Department staff, She said the Urban Plennlng Division would support the Commission's request for Housing Inspaction Sarvices to devise en amendment, Bovbjerg excused herself from the meeting at 8:42 p,m, Public discussion openad et 8:42 p.m, Richard Rhodes, 2014 Rochester Avenue. said the Pizza Hut sign is definitely not an ewning. Public discussion closed at 8:43 p.m, Gibson movad that Commission request Housing Inspactlon Services to propose a definition of "awning" and present it to the Commission for epproval or denial. Cooper seconded. Dierks said she agreed with Rhodes' comments and she hopes a definition cen be devised so thet a canvas sign is not considered an awning. Scott said it seems logical to ask Housing Inspection Services to write the definition since they are the public regulatory agency charged with Interpreting and enforcing the sign regulations, The motion carried on a 6.0 vote, CONSIDERATION OF THE MINUTES OF THE DECEMBER 2. 1993. PLANNING AND ZONING COMMISSION MEETING: Dierks moved to approve the minutes of the December 2, 1993, Planning and Zoning Commission meeting, as amanded. Gibson seconded. The motion carried on a 4.0.1 vote, with Cooper abstaining because he was not present at that meeting. \ \Ii "','.',.\1, -.-'.-, . , , 1 : I, I !, 1 , II , I I ! ! , /I i , I !~ ;,' I ! I II' i - I \: i I I': I i I. i'; I I if I I II I ,,':1 I ., '. i I , , I II [. i: I I 1 , I I i I I I I I I I I , i I ! ii . I 'I, .'. "',j " 'I'. ,( " I' / ,." ;, " ,! '.t, I.; \"i" 'lfI/f'''. - '~ '1--~---"'~ ,-,' i"- n \1. ..t \ I i " ~ , h"'""""--" " ." '" fT ,'/._+ ' I i' i;:~':. ',' , , ,', :' l, _. _ ,~ :'_"," . / I~-~J ' ~~.,>.:.::: _~ l~__ ......~-----.-- '-, Planning & Zoning Commission Dacember 16, 1993 Page 7 ADJOURNMENT: Cooper moved to adjourn at 8:46 p.m. Dierks seconded. The motion carried on a 6-0 vote, George Starr, Secretary Minutes submitted by Nancy Schreiber plzlZ"lB,"", \\L\ '",1""" , ' , "',-""".,,,,' , ,'",..,,.'.'--" .' ,...... --.-...--- I I I I , I J' , I tl 1,; , " ,\., ,n...,. fi '!.f I , , I I , i 1, i i I I , , , ~ I I., 1" I i , , I, , , ',' I . . '. '..' . ' . '. :. "~~I 'f~l' I f ::t.',', ,,. , , 'I' ,. , \ . .' tl ' ,'" : ' - . ,-' ,~' "- ' '. .' j , / ;,\ " I , '" , , '- --'-'--, 'P1Mt'/;' J ;W1,1!J R.€9llla.R. -CelLrJei.l meEflN~ ' ~(" HI I~'l:; '(130 'P, m. '?lto.se Si9~ IN: Ma.mE.: 'Bdc:l. ~e.S5\ . f.o \ ~O~ 'StoB 11:J~-, l~ 11 ~. C,l L~<1. f{" ~ . 2o(y~~ Z-L ~ ~ I 4. ~ ! ,. 7. ,"-- \ 8. ~. 10. II. 11, 13. . . ''1. 'I f . i 'I \\ (';"-'" "--~''''''''';',., . .!, \,1 \'1 ---.-. - . : I I (I L! , j:11 Iii ii - fl " ,.Ij',' Ii ,1 ~ I: ~ ' ;: ',; , Ii ': ':, ri' i Ii I 1.1 !' ;i 'II' ..I ./ . I . "i, ", " ,.,1 , .'.i:' i , , , l' ,",i:' , I' i; '/ I,. ! '. .,........... ..... - ...,~- --'"9\--~ -, - r ~. ..... ;: C\l\2: ~ J ! I I' I ~ I: ii R r. I' ti ':1 Ii , 1: " r .,\ i 1.1 II ~ ~ I -I I , ", t-I' /-,' '/', It' " ' ' , . " ' ,,' " r .:" ' ~ "I" )~l' . ' . " " ", : ,_~ ....;.. . 'M' .',..., " . ." ~" , '\ " ;' MINUTES IOWA CITY PLANNING AND ZONING COMMISSION JANUARY 3, 1994 7:30 P,M. CIVIC CENTER. LOBBY CONFERENCE ROOM ' PRELIMINARY , .11 &bJect to Approval :"J.., MEMBERS PRESENT: Ann Bovbjerg, Sally Dierks, Dick Gibson, Jane Jakobsan, George Starr MEMBERS ABSE~T: STAFF PRESENT: Pete Cooper, Tom Scott Bormann, Denney, Moen, Schreiber CALL TO ORDER: Bovbjerg called the meeting to order at 7:35 p,m, RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval by a 5.0 vote, of SUB93.0017, the final plat of Wild Prairia Estates, Part One, a 9.84 acre, 20 lot residential subdivision locatad north of Rohret Road and east of the Irving Weber Elementary School, subject to approval of legal papers and construction documents prior to Council consideration of the final plat. 2. Recommend approval, by a 5.0 vote, of SUB93.0018. the final plat of Wild Prairie Estates, Part Two, a 12.05 acre, 33 lot residential subdivision located north of Rohret Road and west of the Irving Weber Elementary School, subject to approval of legal papers and construction documents prior to Council consideration of the final plat. 3, Recommand approval, by a 5.0 vote, of SUB93.0022, the preliminary plat for Dean Oakes Fourth Addition, a 5,11 acre, 11 lot residential subdivision locatad at the end of Quincent Street, subject to submission and approval of a Grading and Erosion Control Plan prior to Council consideration of the preliminary plat, 4, Recommend approval, by a 5.0 vote, of REZ93.0016 and SUB93.0023, an amended OPDH Plan and the praliminary plat for Walnut Ridge, Parts 5 through 9, a 85.32 acre, 58 lot resldantlal subdivision located north of Melrose Avenue on Kannedy Parkway extanded, subject to submission and approval of 'a Grading and Erosion Control Plan prior to Council consldaratlon of the amended OPDH plan and preliminary plat. 5. Recommend approval, by a 5.0 vote, of the Summary Report for Application REZ93. QQj! and SUB93.0023j Walnut Ridge, Parts 5.9, Amended OPDH Plan and Preliminary Plat, Parts 5.9. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was nona. \\., --. - , I ; i ~ fI II: Ii II - I' i I; ,I, " II. I ;, I' I'~ II i 11 . '[ !,\ I :i !~ ' I; ~ , I I Ifi I I I I. I '1,1 . I I J I II , i ,I, ,--,. - ---.....--.' ....-..~' _,... ~ ., ~ ;'.. ___ ~--..-~r_ __ ,/' . . . . .' ";, : U' :,13' ',',} S' ',' " "',"'..: ;' , " J. Planning & Zoning Commission January 3, 1994 Page 2 . ZONING/DEVELOPMENT ITEMS: 1. SUB93.00 11. Public discussion of an application submitted by Dean Oakes for preliminary plat approval of Scott's Fourth Addition, a seven lot, 13.4 acre resubdivision of Lot 4 of Scott's Second Addition located in Fringe Area 8 west of Naples Avenue in the southwest quadrant of the Highway l/Highway 218 interchange, 145.day limitation period waived to Januery 6, 1994,) Bovbjerg noted a letter waiving the 45.day limitation period to January 20, 1994, had been received from the applicant, Public discussion opened at 7:36 p.m. There was none, I f c r, ,I " " {j 1. " I' ,I " \,1 I' ii' , 1\1 l~ ", I, D ~ ~ ~ Public discussion closed at 7:36 p,m. Jakobsen moved to defer SUB93.0011 to January 20, 1994, Starr seconded, The motion carried on a 6.0 vote. ' 2. SUB93.0017, Public discussion of an application submitted by Kennedy-Hilgenberg Enterprises for final plat approval of Wild Prairie Estates, Part One, a 9,84 acre, 20 lot residential subdivision located north of Rohret Road and east of Irving Weber Elementary School, (45.day limitation period: February 14, 1994,1 Denney noted the 45.day and 60.day limitation periods listed In the staff report should be adjusted to reflect receipt of the legal papers for this application and SUB93-0018 on January 6, 1994; staff recommends approval of this application and SUB93.001S subject to approval of legal papers and construction documents prior to Council consideration, r " ~ Ii l ~ ~ ~ I I 1 Public discussion opened at 7:38 p.m. There was none, Public discussion closed at 7:39 p,m, Jakobsen moved to approve SUB93.0017 subject to approval of iegal papers and construction documents prior to Council consideration of the final plat. Dierks eeconded. ..' Dierks said the sidewalks leading from the adjacent developments to the school property were designed to be located close to Rohret Road, noting this was done at the school district's request. She said she anticipated future traffic problems near those outlots and would have preferred to see the sidewalks Installed further to the north, away from Rohret Road. Larry Schnlttjer of MMS Consultants noted the proposed location of those walkways leads directly to the front of the school building. 'I ll'-l :'\\.'". ' . --~- i , I ii l; i, , i' II; I I: i: ~ II Ii. I!' \,1 , II i I' I, I , " I, I' 1': , I'l 11 I I I ii ,i \-.' " ! I I ! ! I i I I l i I I I ! ...-' -. ~ ..-'........- ........ --- - ~f"" ~ - "" ~.~ ; ... ' \ , . I." "c/" 'II-I' I!- <"/l..,;', ,.' ' .. , "" ,', '.: : ,,'.::...' ' _ ",f'-. .~~, , '. ,'. " . ;' " \ Planning & Zoning Commission January 3, 1994 Page 3 The motion carried on a 5.0 vote, 3, SUB93.0018, Public discussion of an application submitted by Kennedy~Hilgenberg Enterprises for final plat approval of Wild Prairie Estates, Part Two, a 12.05 acre, 35 lot residential subdivision locate~ north of Rohrat Road and west of the Irving Weber Elementary School. (45.day~ limitation period: February 14, 1994.) Public discussion opened at 7:43 p.m, There was none, Public discussion closed at 7:43 p,m. Gibson moved to approve SUB93.0018 subject to approval of legal papers and construction documents prior to Council consideration of the final plat. Dierks seconded. !; ~ 1 1\; II I'~ , it " !, ~ \ ' " If /,1 I' i:i , I: ii' 1:1 I: " II I I J :\ " I Jakobsen noted the proposed plats for this application and SUB93.0017 represent a total of 53 lots; however, the conditional zoning agreement for this land allows the owner to obtain building permits for only up to 52 lots prior to December 31,1995, or completion of the upgrade of Rohret Road, whichever occurs first. Bormann noted the legal papers for the final plats will refarence the conditional zoning agreement. The motion carried on a 5-0 vote. 4, SUB93.0022. Public discussion of an application submitted by Dean Oakes for preliminary plat approval of Dean Oakes Fourth Addition, a 5.11 acra, 1110t residential subdivision located at the end of Quincent Street. 145.day limitation period: January 6,1994,) Denney noted the applicant had submitted a revised plat with non-substantive changes, In response to a question from Starr, Denney said the proposed Bristol Drive has been moved to the south so that It is no longer aligned directly over the gas IIna easements. In response to a question from Dierks, Denney said the Public Works Department is still In the process of developing plans for a water plant and expect an easement will be needed in this area but the exact location has not yet been determined; negotiations for that easement can be Included as part of the final plat for this subdivision, Denney said staff recommends approval subject to submission and approval of a Grading and Erosion Control Plan prior to Council consideration of the preliminary plat, Public discussion opened at 7:49 p.m. There was none. Public discussion closed at 7:49 p.m. ;i \\~ ~,.,.,... 'l/IIII(". '.-': ,; - --"1'~ ----- ~ -, - ~ ,...-............--------.-~I~... " ....... .. -- - ~ .... .. I .. ." ~~I' '/L-/ " , ' ,,' ,::-t, ' , .' ,"'. .: r~ _', ,~' "1.-' . . "', " \'"1 ,L Planning & Zoning Commission January 3, 1994 Paga 4 Dierks moved to approve SUB93.0022 subject to submission and approval of a Grading and Erosion Control Plan prior to Council consideration of the preliminary plat. Starr seconded. The motion carried on a 6.0 vote. 5, REZ93.0014, Public discussion of an application submitted by Frantz Construction Co" Inc. to rezone e 12,5 ecre tract of land located west of Sycamore Street and south of Burns Avenue from ID.RS,to RS.5, (45.day limitation period: January 21, 1994.) Denney said staff recommends approval of this application subject to the following conditions: 1, The applicant shall provide Verification from the Army Corps of Engineers regerding the Jurisdictional status of any wetlands on the site, 2. A satisfactory solis report being submitted prior to Council action on the rezoning, or a condition requiring that such a report be submitted with the preliminary plat for this property. The solis report should address any drainage requirements nacessary for 'the construction of public streets and dwellings with basements on this property. 3. At the time of final subdivision plat approval, the developer should pay fees sufficient to purchase 3/1 0 of an acre of land for neighborhood open space and for the cost of a 4' wide sidewalk adjacent to Sycamore Street, 4, A pedestrian walkway being provided between the western portion of this property and Wetherby Park at the time of final plat approval. Public discussion opened at 7: 62 p,m. There was none, Publlc,dlscusslon closed at 7:52 p.m. Jakobsen moved to defer REZ93.0014 to January 20. 1994. Dierks seconded. The motion carried on a 6-0 vote. 6, REZ93.0015 and SUB93.0023. Public discussion of an application submitted by Southgate Development Company for approval of an amended OPDHplan and preliminary plat for Walnut Ridge, Parts 5 through 9, an 85.32 acre, 56 lot residential subdivision located north of Melrose A~~nue on Kennedy Parkway extended, (45.day limitation period: January 7, 1994,) Denney reported the applicant had submitted a revised plat and a letter explaining the revisions, noting none of the changes made were substantive, Moen noted, If the Commission recommends approval of this application, a summary report which outlines the Commission's understanding of the variations of the proposed OPDH from the ! ,\ i C , IlY I , i i ~ !, 1 II Ii , II !I: j: I:; I~ I t;: I' '.' I,i I 1,[ I, I I I' " ;i "'If"". - !..," - .,..,-----...- -~....~ ;'.....- -.-. ...- - - . ' ;. ." " . 1 . <, 'cI,~/l...l~/~_'/:t.~____:_~ ":,, , " :" ~ . t.... _J; ',". ' ;]),. -0_-- _. .----.-:~, . ' " . . . " Planning & Zoning Commission January 3, 1994 Page 5 City's Subdivision Regulations and RR.1 Zone would also need to be approved by the Commission. Denney noted a Grading and Erosion Control Plan has not yet been submitted for this application, Public ~Iscusslon opened at 7:56 p.m. Richard Rhodes. 2014 Rochester Avenue, asked if the revised plat includes sidewalks; Denney replied sidewalks ere planned elong one side of Kennedy Parkway but not on any of the cul-de.sacs within the subdivision. Rhodes said he had grave concerns for pedestrians and bicyclists if sidewalks are only provided on one side of Kennedy Parkway; he feels it will result in a dangerous and inconvenient situation. Rhodes said he feels it is a bad mistake for the Commission to allow subdivisions with no sidewalks on the cul-de.sacs and only one side of the main thoroughfare; it will be a great discouragement for people with disabilities, He urged the Commission to reconsider this policy for future subdivisions because he believes it seriously reduces the ability to get around except with a vehicle, Bovbjerg noted the Commission had expressed similar concerns, but added the allowance of sidewalk on only one side of Kennedy Parkway and no sidewalks on the cul.de-sacs is a continuation of what was already approved for this subdivision in the original OPDH, Jakobsen noted the subdivision does have a nice trail system, Dierks said because the lots in this subdivision are 1 acre in size, she does not anticipate that the area will be highly travelled, Rhodes noted the OPDH as designed does not address the needs of people with disabilities, Denney noted Kennedy Parkway is designed as an arterial street which will serve more than just local traffic. Gibson said there has been a conscious effort by the City for this area to maintain a rural look; he does not see the absence of sidewalks in this area as a big problem, adding people have a choice when purchasing a home and should look into whether sidewalks are planned for the area before deciding to buy, Starr said that although he will vote to approve this subdivision, he agreed with Rhodes' concerns for people with disabilities and he has similar concerns for the people who are aging; he does not feel requiring sidewalks on both sides of the street is an undue request for the developer. Dierks said it depends on the purpose of the sidewalks; these sidewalks would not lead anywhere, Starr disagreed, adding the sidewalks would be used for transportation , for people with disabilities and people who are aging. Gibson said the entire world does not have to be homogeneous. Starr said the ability to move from one place to another should be extended to every citizen in the community, Dierks said people always have the option to move if the neighborhood no longer accommodates their needs. Rhodes said the process of aging or an Injury could reduce a person's income at a later point and it may not be possible for them to move elsewhere, He said this subdivision may not always be rural and he feels the City must look to the future when planning, adding he believes sidewalks are a basic amenity for urban life, Public discussion closed at 8:05 p.m. \\",\ i , , ~ i II: i I II I. :' il , i: I ;r I j' I\' I' Ii I :, I: i;: !: I, I'. II: Ii II p I ,: I' I :1 " " i , " ~". _ ~'1---' .,,- ~ ..-, ....... ~-""""'...------ '. ' . " ',, ' (- ' " . t I il.-l , i I' I~-' ,..' ' ,',', r'" . . ',' I , . .', ~ ' -.' ,," - ,. ',. ~I'" .', ,,~ ,'. ..' \ .. '1 I Ie. , Planning & Zoning Commission January 3, 1994 Page 6 Dierks moved to approve REZ93.0015 and SUB93.0023 subject to submission and approval of a Grading and Erosion Control Plan prior to Council consideration of the amended OPDH plan and preliminary plat. Gibson seconded, The motion carried on ' a 5.0 vote. Jakobsen moved to approve and forward to the Council the Summary Report for Application REZ93.0015 and SUB93-0023. Gibson sacondad. Tha motion carried on a 5.0 vota. CONSIDERATION OF THE MINUTES OF THE DECEMBER 16. 1993. PLANNING AND ZONING , COMMISSION MEETING: Gibson moved to approva tha minutes of the December 16, 1993, Planning and Zoning Commission meeting, as amended. Starr seconded. The motion carried on a 5.0 vote. OTHER BUSINESS: Bovbjerg noted ~he Commission had received a letter from Community Development Coordinator Marianne Milkman requesting applications for FY '95 Community Development Block Grant funds. Bovbjerg noted the Commission had received a letter from MMS Consultants regarding the requirements for submitting a Grading and Erosion Control Plan; she said the Commission will be discussing those requirements at their January 31, 1994, informal work session, Jakobsen moved to refer the letter from MMS Consultents regarding the requirements for submitting a Grading and Erosion Control Plan to the City Engineering Depertment for Input at the Commission's January 31, 1994, Informal work session. Dierks seconded. The motion carried on a 5-0 vote, Moen reminded the Commission that their next Informal work sasslon would not be held on January 17, 1994, as previously scheduled because it Is a City holiday; the meeting will either be scheduled for Tuesday, January 18, 1994 or be held just prior to the Commission's formal meeting on January 20, 1994, ADJOURNMENT: Glb~on moved to edjourn at 8:18 p.m, Starr seconded. The motion carried on a 5.0 vote. ,,' George Starr, Secretary Minutes submitted by Nancy Schreiber, "*,,lp&I',3 lILi , , :'1 i; t; " ~ I I, I Iii Ii I I Ii !l: , I il' I. " \' , I - I~ I , n , " I' IiI (, " \ 1,1 1 1'1 II i i I " , i, I.. ,',' . \ 'ry'~\' ~\.::. II) i I i I i ""..,..."'-' ~ . I' I ,'" .' . : : rr I~/' : ;,-r 61: .. ':, ' . ~ ,,' , . _. -- --', -".' ," , " .' / / ,>\ i ~...._-- Vr~+t MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, DECEMBER 15, 1993 - 5:30 P,M, CIVIC CENTER LOBBY CONFERENCE ROOM ' MEMBERS PRESENT: Tim Finer, Roger Christian, Trey Stevens, Joyce Patton MEMBERS ABSENT: Cordell Jeppsen STAFF PRESENT: OTHERS PRESENT: Shaffer, Brau, Burnside, Helling Ren~ Paine, Pat Braunger, Doug Allaire, Casey Ashe RECOMMENDATIONS TO COUNCIL: i , I i: i, II! ~ 1" - 'I I;: ir . I ~ ,,-. i': I:! . 1~1 ' ! i 1[' . I! I: The BTC recommended the proposed FY95 city cable TV budget to Council as presented to them by Shaffer. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Cable TV refranchising/renewal process, SUMMARY OF DISCUSSION The Commission unanimously approved a motion to recommend the proposed FY1995 cable TV budget to Council. The library staff in service included a presentation on the Community Television Group (CTG), Programs can now be cablecast live from Library Meeting Room A, PATV will hold a public hearing December 16 from 7-9 p,m, In Library Meeting Room A to gather input for the renewal of their contract with the City, Burnside reported that she is researching the possibility of requiring a franchise of telephone companies in Iowa City, especially if they begin to provide video services, Shaffer and Helling have been in contact with Bill Blough regarding the refranchising, but nothing solid has developed, TCI wishes to use the informal renewal process, but the City is continuing to require a formal response to the RFP by the December 27 deadline. The CTG is exploring developing a proposal for grant money available from the Corporation for Public Broadcasting for Interactive community-wide educational and informational communications applications, The CTG unanimously decided to hire consultant Sue Disciple to conduct a workshop to assist In overcoming barriers to further development of the CTG. The workshop will be held In February or March, Funding will be supplied by the City cable TV budget. CALL TO ORDER The meeting was called to order at 5:30 p.m, APPROVAL OF THE BTC MINUTES Patton moved to approve the November 17, 1993, minutes. Seconded by Christian. Unanimously approved, \\5" H I' I I ! ~ ij Ii ~ ! I I I i '. , ), -,l,~~.~' \.,' " " , " " ~ . " ' i.; 'f~I' /""1,",'1-1, ';It' , ,,', ',', , " " " , " ,. , " _" . ,I" , .' .: . -~ - / / , '. , ! \, Broadband Telecommunications Commission Decembar 15, 1993 Page 2 ANNOUNCEMENTS OF COMMISSIONERS None, SHORT PUBLIC ANNOUNCEMENTS None, BTC BUDGET Shaffer reported that the proposed FY1995 City Cable TV budget reflects a decrease in projected revenues for TCI, Enough reserve funds are generally held to fund the equivalent of one-quarter's budget, Tim Finer moved to recommend to the City Council that they approve the proposed FY1995 City Cable TV budget, seconded by Joyce Patton, Unanimously approved. ECC REPORT Pat Braunger reported the schools have formed a technicel taam to facilitate technological applications for educationel purposes, The schools heve requasted more cable hookups from TCI. Breunger will meet with the architect designing the new grade school to assist with the incorporation of media needs, The schools are continuing to pursue grant money. LIBRARY REPORT Casey Ashe thanked Ethan Fox and Benn Dunnington of the City Cable TV Office for work they did developing computer-generated Imeges end text for the library channel, Ashe reported Bob Hardy gave a presentation for the library's in-service on the CTG and the City Cable TV Office. The cable from Meeting Room A to PA TV's studio has been located and live shoots now can originate from Meeting Room A, The library has requested assistance from TCI with satellite hookups for a May 12 American Library Association teleconference. The library has been experiencing some signal loss from the storytime program a. TCI has offered to help solve the problem, The library will soon be sending a letter to TCI giving them permission to relse the pedestelln the alley so It won't continue to get damaged, TCI has indicated they are willing to raise the pedestal containing the Library's and PATV's channei origination signals once this letter Is received from the ICPL. PATV REPORT ..' Rene Paine announced that a public hearing will be held December 16 from 7.9 p,m, In Library Meeting Room A to gather Input In regard to PATV's renewal of their contract with the City. PA TV will hold a workshop for the Science Center on December 28 which will Include a tour of the facilities and the creation of a short video program, The manual created by the grant writer will be done soon. Doug Allelre reported that the PATV staff recently trained staff at Oakdale and received flnenclal compensetlon, \Is' "" "~"" '^ . - - 4- ! I : I,; Iii I I ,I " ii 'I Ii II' :: )' :, 'I I F Ii .~ i V Iii ': ,I :.. I IJ il I' . :' I I , " I , I I I I i I I I , I I I , I I ! I ! .,............"'lIf'". i , , , ,. ,..... --"1~' "'9\----~ ..-,'...... - - -- ........ ...-- - -----.,~... -.... -- - . ...~-.~...., \ , , ,\ ~.,..',' "', " '-"'"7"" -I "':"! "',', " .', '" 1 /..../' f~"i~! , ' ", "'" " ~ 1~ _ ,'_- ,.' ~, , . . I (., I -__hu, '__ Broadband Telecommunications Commission December 15, 1993 Page 3 LEGAL REPORT ,Anne Burnside reported that the telephone companies' Interest in getting into video services has prompted the City to review telephone franchises, Iowa City has no telephone franchise, but does have an ordinance from 1 B97 permitting wiring, The ordinance has no time limit. Burnside has been conducting research to determine if 1he 1 B97 ordinance would preclude the City granting a franchise to phone companies. Although the courts have had little to say on the subject, a 1985 case held that local service may require a franchise but not toll calls. At face value, this indicates the City can require a franchise and collect a fee; however, this argument is on thin ice. Research on the issue is continuing. Shaffer noted that pending national legislation, H,R. 3636, could have a profound impact on related cable TV/telephone issues, TCI REPORT I i I , r, ~ :1 , I " ~ , i , 1, ! i I , ' i i I: I: I Iii! II: I:; i: h (I: ;: I r: [', I I'; I ,'j I I" I ,I II II: Ii Shaffer reported he and Dale Helling have been in contact with Bill Blough in regards to refranchising, but there is nothing conclusive to report, TCI wants to proceed with the informal process, but the City is continuing to require a formal response to thE! RFP by December 27. CABLE TV ADMINISTRATOR REPORT The CTG is exploring a proposal for a grant available from the Corporation for Public Broadcasting for interactive community-wide educational and informational interactive applications, The CTG agreed to hire management consultant Sue Disciple to assist in overcoming barriers to further development of the CTG. The workshop will be held In February or March, Shaffer reported he received a letter from Johnson County expressing interest in being involved in any future INET development. Shaffer reported receiving seven complaints - several involving high rates and late fee charges, including one who noted that the late fees are charged before a service is provided, and one about not being able to get service at Walden Village, IWalden Village has their own satellite dish.) TCI has said they will conduct a survey to determine interest among residents of Walden Village, however, service is required by the franchise agreement. Use of government Channel 4 for economic development applications has been approved by the City legal department and possibilities are being researched. CABLE TV REFRANCHISING/RENEWAL ! , TCI now has 12 days to make a formal response to the RFP, TCI has been in contact with Shaffer, but nothing is solid, Stevens asked about the impact of refranchlsing on the renewal of PATV's contract. Shaffer said the City has no legal tlmeframe to respond to PATV's renewal request and would have difficulty responding to PATV without some idea of what will evolve from refranchislng negotiations, PATV's contract ends when the franchise expires (April 18, 19941. Stevens said the Commission will need to have time to give renewal of PATV's contract their full attention. Allaire said the prospects of the CTG makes the sh~pe of PA TV's future contract more uncertain, I " I I ! ili I, \ \5" ii ."H_" AI ". - I I ,I ".f 1,' ",' i ) " f"""""'-" , , , \,;' \',' " - '1 -,~ I \ . , '.. " I, , "t-I '/-/" "-f '-t' ',:, ',' " ", ~ '1:, l;..-'. ~ ':'-' : , , " I " , " "" , ., , " . ~ , :. '_4' ._ ,_ ,_. / <:..\ /' J ....., ,~' -', -'-- . '-. ...-----,- ~, .---" --- Broadband Talecommunications Commission Dacember 16, 1993 Page 4 ADJOURNMENT It was movad by Patton and seconded by Christian to adjourn, Unanimously approved. Adjournment at 6: 17 p,m, Respectfully submitted, ,I i 1bt(12,IS,m/n Ii II [I II Ii II' .. ~ \\ .. \,1' ~ 'I" " j ij, I , Ii F r'. ',1:1 ,.1 'I' /:1, I:' , , : ii' i',' liS" I I" , (: --~-'.. "'>'''--- "',, .,.' """ " '"'''' .....' - .,....,..... ""11('''. .....~~-~" -~---- ~ 'tj-'........ - - --- --qIIII" ... - -......---r~.... ....-- ; \~\ i fh"(J "-< ~) I I, I'., ,.. , .cl" "'/~l' ,d." ,'I~l, .' ': ': ',,: , ,: ': ,,.,_.' _ 'l' _.,0'. "1-:-':]: , ',,'" / , \1 ,1. , '.- "-. I , , MINUTES SENIOR CENTER COMMISSION NOVEMBER 1 5, 1993 MEMBERS . PRESENT: Rufine Anciaux, Harold Engen, Mary Geasland, Bud Gode, Fred Krause, Gerry Lackender, Tom Muller, Pat Peters, Mark Thompson STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Chuck Thayer, Council of Elders CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLlC DISCUSSION Geasland called the meeting to order at 3:05 PM, She introduced Chuck Thayer from the Council of Elders, The minutes were approved as mailed, Muller/Gode, There was no public discussion, I , I ! ' I, I: I I Ii I 'I ! I, ., Ii II 11' ; i . Ir Ii: -!l i' - Ii Iii' 1';' II I,! Ii, "I!/, ! I , 'I BUDGET DISCUSSION . Meisel Meisel explained the new Program Division Statement format. There was discussion on staffing which centered on the Increase in the number of Center participants served compared to the number of staff serving them, Meisel touched on each category of the budget that she had increased and explained the justification for the increases. Gode moved that the FY 95 budget be submitted as written, Thompson seconded, Motion carrled, all ayes, COMMITTEE REPORTS Facilities . Gode Gode reported that the City Manager had signed a proposal for a sum of$3500 submitted by Howard' R, Green Company to Investigate leaks. He said the firm has done the field work and now he Is now waiting for the report which Is to be completed by January, Gode again expressed his dismay that with the millions of dollars worth of buildings that the City owns, there is no facilities manager and no one with any knowledge employed by the City to fill this role, Muller asked Gade (who will be leaving the Commission In December) If he would be willing to continue to monitor this process until It is complete, Gode agreed to do this if he Is In town, \\~ , -..-..........,.".........,- , ,i , i 1.'.: ""IIf'''. .....---~~ ---.-- ~ ..-'......--- - --- -,..,....-.......-----------,~.... ... ~ ~ ... --.. ,'... -- .~ ~ \ " "" ',' l, ':r~1 '. 'ft...1 ',d I~-, .' ",',' ,": ,': . , " 1 " ,'__ '; ....:.' - ,.......;' "-.,' ,'..,' '. ' / 1 SCC MINUTES PAGE 2 Visionary . Engen and Muller Engen and Muller expressed their pleasure in how well the first sesslon went. They gave high praise to Jude West who facilitated the group, He was ab~ assisted by David Day, The Commitee, working in groups, came up with 5 strengths and 5 weaknesses and the Center mission statement is being revised to bring a more focused and direct approach, They said everyone there was very Interested and Involved with the process, Muller complimented the Commissloners on the high quality of the people selected to serve, They said the next step Is to come up with a 3 year plan to meet the goals which will evolve from this process, Muller said the goals will be implemented by the Commission based on the group's proposals, Krause pointed out that 3 different groups suggested that Congregate Meals should not be in the Center because of the "image problem". Volunteer Dinner . Lackender Lackender sAid she has heard nothing but good reports on the dinner and everyone enjoyed both the meal and the entertainment. SENIOR CENTER UPDATE . Meisel Meisel asked If anyone had any questions about the statistics, This sparked a discussion on the statistical report format with concerns being expressed that It needed to show a comparison with other years and/or months to be meaningful, Muller moved that the statistical report be reviewed and revised to contain salient data, Thompson seconded. Motion carried, all ayes. Meisel said the Congregate Meal Lease Agreement was mentioned in the City Council packet and will be discussed on November 15 at the joint Council and Supervisors meeting, Meisel said on~ one applicant, Frieda Shannon, has applied for the two vacancies on the Commission and the Council will appoint at their December 7 meeting, She mentioned that the Low Vision Support Group which has met at the Center for several years wliI have Its last meeting in January unless new facilitators are found, The first two women who worked with the group for years have finally "burned out" and the Peer Counseling staff. Kathy Wallace and Lennie Hale. do not have the time to continue, It was suggested that the best place for the group would be at the Low Vision Clinic at UIHC, ! I I ! 1 I 1,1 ~ 'I' "..." ... ,- -- i I I I: r i I I: ! ' , I I I' Ii I " Ii h 'I :r I, Ii '\1'. I ~ j:! " j; :1 -, : ~ II r ,. i i It I I I ;i I I I , ,. \'.,1 " 'lfI/f". - '- /' i I I I I j ~ # B , ~ ~ ~ i ;1 h ~ j I I' f I ' I I , I, .:...:..~~,_' "1----...-'""'---~ ;'.....- ..... ..,---- --.,~... ....-- , . i ~'~, l"l: ": '1:1': -' 'I,: I".. h" ',',," ,'" '" " ,.: I~ . t.., .,"_ .,-, I' \ / I", '.' "- / I '__ ':i;, -, '-.' ~.--_.------ SCC MINUTES PAGE 3 COMMISSION VISITS - Engen Engen reported on visits to the Supervisors, Council of Elders and the City Council. He tad< copies of THE POST to the supervisors, pointed out the number of activities occurring and Invited them to the Volunteer Dinner, Engen said he was Impressed with Mary Jane Kemp's excellent work in keeping the Council of Elders on track and moving through the agenda, He said the participant who had protested the parking ticket spoke to the Council to plead his case, He said Meisel also spoke and the Council backed Meisel's position, They pointed out that individuals parking in the Center lot are supposed to be in the building, Engen also attended the CIty Council and explained the Visionary Committee, He told them the Committee's report will be distributed to them at the conclusion of their work, NOMINATION COMMITEE APPOINTMENTS - Geasland Geasland appointed Bud Gode, Pat Peters, and Mark Thompson to serve, They will present a slate of officers for next year at the December meeting. Geasland asked Engen, Krause and Muller to fonn a Data Committee to Improve or revise the statistical report, They agreed to serve, OPEN DISCUSSION . Geasland There was no further discussion. The meeting adjoumed at 5:02 PM, Minutes prepared by Joyce Phelps, Senior Center Secretary Minutes approved by Bud Gode, Senior Center Commission Secretary II ~ '.-.-,.,..... .~.", , "" , . , , , ' , , , ' II' , ! , Ii I I II Ii I' I: ,[ ': Ii :i " . n 'i! 1:' ]1 I;' I; II i " I " " ) II II :i " " . ' , , ".' ~ MEMBERS PRESENT: I I i, ~ ~ MEMBERS ABSENT: 1 " Ii ) STAFF PRESENT: I " ! OTHERS PRESENT: I CALL TO ORDER: ! : \~\2:'j '(~ \J )J 1 , , ~ .'-' - . ,'. , t-II" .'iLl' ,',-I" ",~l' . ", ':, ","..' I "l ,,'" V , , , .: _,' _ '-_' r '.. / " , 1 I 'r MINUTES IOWA CITY BOARD OF ADJUSTMENT DECEMBER 8, 1993 - 4:30 P,M, IOWA CITY CIVIC CENTER - COUNCIL CHAMBERS 1- '''/.. '14- &~~~@W~~ Larry Baker, Patricia Eckhardt, Ernie Galer, Catherine Johnson, Rich Vogelzang None, Bormann, Rockwell, Krippner Bob Finley, Pat Foster , Chairperson Galer called the meeting to order at 4:34 p,m, CONSIDERATION OF THE MINUTES OF THE NOVEMBER 11, 1993 MEETING: Rockwell made a correction on page 8, under Section 4 to read "1962" instead of "1972," Vogelzang moved and Johnson saconded the motion to approve the minutes as amended, The motion carried 5-0. SPECIAL EXCEPTION ITEMS: l,EXC93.0003, Public hearing on a request submitted by Robert Finley for an extension of a special exception approved on May 12, 1993, permitting parking on a separate lot for property located In the CI-1 zone at 1910 S, Gilbert Street. Rockwell presented a letter sent to Mr, Finley on November 22, 1993 that outlined the conditions that needed to be met to comply with the Board's extension decision made on November 10, 1993. Bormann reported she was conferring with Mr, Finley's lawyer, Craig Willis, and Mr, Kennedy's attorney, Phil Leff. Willis Is of the opinion that something can be drawn up that will ultimately satisfy all parties, Bormann said that Mr, Willis became involved only on Monday, December 6, 1993, and had, yet to draft a potential agreement. Because of the holidays, Mr, Willis was requesting a two month extension, Bormann stated it seemed Mr, Willis was working in the right direction, but there was no way of knOWing if the agreement would work until she was able to revlaw the final document, Since this s~emed like the last chanca to rasolve the situation before going to court, she recommended trying Willis's proposed alternativa. Bormann had received a phone call that efternoon from a neighboring property owner, Mr, Gaffey. Mr. Gaffey was very distressed et the thought of the Board grentlng another extension. He wanted to renaw his objection as stated by his wife and fathar-in-Iew at the last Board meeting. Bormann reported that Mr, Gaffey thought Mr, Finley's attorney should have been Involved sooner, He wanted to know why Mr, Finley was getting additional extensions, Bormann added that Mr. Willis had ,guaranteed that he would have a draft \\1 ,.......,... I I , I I I I I I I I Ii ~ ,I a i' h' '! ii' I' Ii, " !; I~ " 'j'; - I,' 1;\ j: il " II 1:1 .' ,( , ,,' , I i ,I I, i_'" " ;i " , "''''JIIIJ''''"''''fIIt'',. ,,' .... --~ ---.. - ~ ,.............---------..".:-. ~ -~--- ~ ...-'111I." - - \~ ............ ..~.... '......----..,..----- . , r . , , . .' ~ r.,.'t-/: /t.:../:I-I ,'I:D,," ".,' ,',,', , , '7j) " " , '.: '-' - ~ - -., Board of Adjustment December 8, 1993 Page' 2 agreement ready for review within the next two months, Bormann reiterated the Board's alternatives; to grant an extension, or let the existing extension expire and when a lease agreement is written and in place, the applicant would have to reapply for a special exception, Galer asked why Mr, Finley's attorney hadn't been involved earlier, Galer asked Bormann what kind of document Mr. Willis would be drawing up, Bormann explained that the attorney would try to draft a lease agreement that would satisfy the City's requirements, She explained that Mr, Willis stated he would write an Irrevocable lease that would be In place until Mr, Kennedy decided to subdivide the land, The document would contain a clause which would maintain that only with continued parking on the Kennedy lot would the uses on Mr, Finley's property be considered conforming uses, When Mr, Kennedy subdivided the land, Mr. Finley would need to purchase the land, or the uses would become nonconforming, If the latter were the case, Mr. Finley would then have to change the use of the property or find some alternative parking spaces. Until the draft is written, Bormann said, she would not know if the agreement would be suitable. The Willis proposal would be better than the current renewable lease, which has a eO-day cancellation clause, Bormann said the new draft would eliminate this option 4ntil Mr, Kennedy decided to sell the land, Bormann said Mr. Willis has been conferring with Mr. Left, and the two attorneys have made some progress, Bormann agreed that it would have been better if Mr, Willis had been involved earlier, , , ; l' II:, I! Ii " ", II r ( I i' f I, 1 !: i Galer asked if he was correct in understanding the code to mean that parking provided on a separate lot had to be provided forever and that anything less would not satisfy this requirement. Bormann said that she, too, was skeptical, She noted for the agreement to work, Mr. Finley would have to agree that if the parking ceased, so would the current uses on the property. Bormann said that Mr, Willis seemed confident tha,t he could draft something that would satisfy this condition, She said that the parking should be "in perpetuity" for that use. Bormann clarified thet the special exception could be granted for the specific use so that the exception would last only as long as the use, I,; I" " I I ! II 'I 'I , Vogelzang asked what would happen in the future, if Mr, Finley was unable to purchase the parking lot, Would he be forced to alter the use of the property? Bormann said that Mr, Finley has to agree with this situation to satisfy the code requirements. She added that the City plans to pursue this option even if an extension Is not granted by the Board, The City wants to exhaust all possible solutions before it brings a lawsuit, Johnson wondered if there was a chance that Finley would be able to buy the parking lot. 'Bormann said that according to Mr. Willis, there was a decent possibility, but Mr, Kennedy was not willing to commit to selling a certain piece of the land since he has yet to subdivide the land, She said that from this perspective It was understandable that Mr, Kennedy did not want to sell at this time, because It would set the configuration of the subdivision, and limit his ability to sell the entire parcel of land to someone else. PUBLIC DISCUSSION: Bob Flnlev, 1910 S. Gilbert. said his attorney was not Involved sooner, because the unacceptable lease was given to him only two days prior to the last Board meeting and his attorney hadn't seen it. Finley said that his attorney was out.of.town, as were many other people, He had problems getting ahold of both attorneys. Finley said he wasn't aware that III ;1 .J"'" - . f' " , ' I ,,,t~1 f-I ,:1" ,,/3 " ,', "", ,"':, , ' . ,. 'IT/!, , , , . '\. ',,'. _.' ....:.:". ",.. . 'l {. Board of Adjustment December 8, 1993 Page 3 the lease needed to be drawn up, He thought that Phil Leff had the situation under control. Finley said there wasn't time to assess the lease prior to the last meeting, Finley said he did not know what Mr, Gaffey's problem was since no one was parking on Mr, Gaffey's property, He added that, most of the time, very few people are parking on other property, except maybe on Saturdays and Sundays, Finley understood that Mr, Gaffey's property was not In compliance either and that he would take that up with HIS (City Department of Housing and Inspection Services), , I I , , I " ~ Ii " " " v " " ;i r~ " ;I 1_1 }, ,:, 11 J' f. tl , (' " ~ II f. l' ! f. n ~ ! l I I f I f I , 1 I I I Finley listed additional efforts he had made on his property, He related he was ready to paint lines for the parking lot when Ron Boose told him not to do it until the parking situation was ironed out, Finley said he started to do something, but was told to stop and so he did, He said he was not trying to get out of doing something, but he couldn't make Tom Kennedy do what he didn't want to do, and further, whenever Mr, Kennedy wanted to do something, Mr. Leff did not want him to do it. Finley thought something would come out of Willis's draft; at least it sounded possible, He said that Tom Kennedy was willing to sell the land (assuming someone did not buy the whole property), At that time, he would have to negotiate with the new owner, Finley felt Mr, Kennedy would be fair to him if the land came up for sale, but no one thinks the land will be up for sale within five to ten years, unless an outside buyer comes in, , : Johnson asked if Mr. Finley was renting the parking lot. Finley said he had rented the land for six years; since 1987. I, I I, I II 'I' 111 :11 II I / ~ ~ II il Ii' 'I' Ii I: Pat Foster, 1920 S, Gilbert, said he had no problem with the extension requested by Finley. He felt Mr, Finley was doing what he could to alleviate the problem, Foster said that people park on his property anyway, He said if his store Is open, he asks them not to park there and chases them off. But, he adde,d, It was not a big problem, " I' ~ : BOARD DISCUSSION: I,; 1'1 I I I." il I. Vogelzang said that he was In favor of giving the applicant every benefit of the doubt, especially now that all parties have their attorneys Involved. He wanted to see some resolution within the requested two month extension period. Vogelzang said he would not like to see this Issue go on "In perpetuity" with the Board. Bormann said that she told the other attorneys that this was it; it had dragged on too long, She thought two months were necessary to resolve the issue, Eckhardt said she did not object waiting for a good lease, but that was only part of what the applicant was obligated to do. She asked about other requirements, 'such as the tree regulations, Bormann understood that, according to Mr, Willis, the lease would allow Mr. Finley to pave the parking area and plant the required trees, She assumed that the paving couldn't be done by February, but the Board could set a deadline for completion of the requirements beyond the lease agreement. Eckhardt asked if that meant another extension. Galer explained that it would be okay as long as the applicant was working on the project. Rockwell advised the Board to set a date for the conditions to be met since the neighbors felt that many extensions had been granted; they don't want to see the situation continue without resolution. Bormann explained that the Board would get the opportunity to make a final ..-,\", 117 ;i 't',: , I 'lfI/f". ......... - I' , 1,; l ~ , il " .,.,"" "1~--;--~""" ~ .,-f.......- ----, , ' 'f I , ',. ( ',,' - - , ~', ."tL'J3 '~l, ,Lt, :", ", " 1 Board of Adjustment December 8, 1993 Page 4 decision on the issue in two months and then the applicant could get the regular six months to get the work done, Galer clarified there would be another fee for the applicant to pay if the extension expired, even if the new agreement worked, Bormann said it would be an option to allow the current extension to expire, Vogelzang noted that Willis proposed an extension through February 9, 1994. Galer said he would object to the extension if it was only for academic reasons, He did not understand the "in perpetuity" stuff, but if the attorneys Involved felt that something could be written to satisfy the law, he would not object. Bormann explained that some research needed to be done, but that the City was willing to give it a shot, She said that it made more sense to try every alternative prior to seeking remedy in the courts, Bormann said that the Board does have the option to grant an extension. In response to a question from Galer, Bormann explained that Mr, Finley Is currently in non- compliance in regard to parking, If he cannot come Into compliance and the Court ruled in favor of the City, Mr, Finley would have to change the use of his property. Eckhardt noted that if the applicant had to re.apply, he would still be in non.compliance, but the City was not making him close his doors. Bormann said she didn't think the City would do that, The City would file a lawsuit, but until the Court ruled that there was a violation, no on could make Finley close his doors, Bormann said the situation will continue as it is now until something happens; either the City flies a lawsuit and goes to Court on it or some kind of agreement Is reached, that brings Finley into compliance, Bormann said there was no guarantee that if the City took Finley to court, the City would win, The Board discussed possible outcomes two months hence if the new lease was considered unacceptable, , , I . II Ii 1 Iii I' [I. II: t ! I \ 1':: !' , 11' i I I' I I ,:; I i I t'i I i I i I!. MOTION: Johnson moved that EXC93-0003, a request submitted by Robert Finley for an extension of a May 12, 1993, Board of Adjustment decision permitting parking on a separate, but adjacent 100 ft. by 100 ft. property immediately to the east, and to permit a parking access drive on a separate, but adjacent 110ft, by 20 ft. perpetual access easement Immediately south of the 1910 S, Gilbert Street property be extended for two months to the February 9, 1994, meeting. Baker seconded the motion, The motion carried 6.0. 2,EXC93-0030. an application by John Moreland for a special exception to reduce the number of required off.street parking spacas for proparty located In the CC-2 zone at 1550 First Avenue, Rockwell stated that the applicant requestad a deferral since there are two additional special exceptions that need to be publicly advertlsad for the proposed project, MOTION: Baker moved that EXC93.0030, an application by John Moreland for a special exception to reduce the number of required off-street parking spaces for property located In the CC-2 zone at 1550 First Avenue, ba defarred until the January 12, 1994 meeting of tha Board of Adjustment, Eckhardt saconded the motion, The motion carried 6-0. ',I 117 t I I I I . . \ : ""/1 " , I I, ," \, \..,,_. I' \'.,! IJ ~-- ~ .;'........- --. ... --- "'"If".... -~ .. -.. \ , , . ,f, ' , , :"cl:'i'-l ~/.:'"t", "';"':'" ' ,,' _ ',' _". T, I I .1/'1 " I, , " '~ - - --~ -- -._~~-., Board of Adjustment December B, 1993 Page 5 BOARD INFORMATION: Rockwell thanked Ernie Galer for his five years of participation and leadership, She commended his patience during some especially difficult cases that had come before the Board during his tenure, Rockwell also thanked Larry Baker for hjs short stint with the Board; his unique perspective had been appreciated, Vogelzang echoed Rockwell and said that It had been an honor and a privilege serving with both men, Baker said that he appreciated the Board's patience 'with h'is conflicting schedules, ADJOURNMENT: Johnson moved a d Eckhardt seconded the motion to adjourn at 5:06 p,m, The motion carried Minutes submitted by Kerstin Krippner mIno\boaI2'8 " -"'" I J? . '..,."..-.. --_'"'' m._ i I i I I I I I I , i I i J; i I I 'I, I, :;, Ii , [! t " ,; i Ii r! '[ I. I Ii 1,\ I' .'q': " ::i Ii' ',i '1 r ,I ,: II.. J'I" ""'Il, I '.!: i , ' . : I I ! I I (! " :-,:,;';.,.".......-., . " -. of , l I .' . '. I :,::n ,H ",~I ' "~~ : : ' , .. " . -~ -, _ . '--,.' , , / I' , 1 I '" , ----.---- '~ , BOQ~~OO~I:C~t:;hv,~n~ R.€9u.la.R. meeflN~ D€.c:...€.V'r'1ee:.g,. 61 I CJ 93 i:30 ~, m. '?l€.D.Sf. Si9~ IN: ~a.me,: I.~"'L\~'~ p~- ~~- J. . Bclcl~e.S5: I (7 ( U 5", {.' I /13 ( IZ( / ~ lo 3. };Jd~ 3. 4. ! ,. 1. 8., 10. , II. 1:1. 13. 1'1. ~. -, .., , . , ,.""",.", 117 i , I I I I I : , , : I ' I i ,I II ! :1 ; j! - 't II II' ;0 , 11 'I I" I!, :; , it ~. . L "I: I". II ;' . " !I .1:: \1 11 'J "', r, I '"i; i t' 0' :/; I , I I ' I : I i I I I, i :i " "'Y/IfT'....".,. _ ---'1--- -- --........-.... ~.....~.,-,~.... - - --""If ~ ~ - .. , . 'r" '. f' "cl" /:,""/': '.,1 ',:1" :':', " , " ~' l:'..", :, ' :f':'",. ~J .' ....,...,., - // >\ , , " -.,---- ,~\ "J IONA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING OF DECEMBER 16, 1993 Members Present: Greenleaf, Hargrave, Hobart, Moyers, Singer, Spencer, Traw Members Absent: Hubbard, Lundquist Ashe, Black, Clark, Craig, Eckholt, Eggers, Green, Lubaroff, Spaziani Staff Present: Meeting was called to order at 4:04 pm Approval of minutes Moyers moved to approve minutes of November 18, 1993. Hargrave seconded. Financial ~eport None Disbursements: Visa expenditures for November 1993 were reviewed. Disbursements for November 1993 were approved. HObart/Moyers Staff Reports: FY95 Budqet Session with Citv Manaqer, Eggers reported on a general session that took'place at a City Managers' meeting. The City is feeling more of a pinCh than was expected. The impact of the tax freeze and the 68% rollback reduces new monies. Some high dollar items requested by departments included $60,000 in new, personnel requests and travel and training budgets which have doubled in the last 5 years. Eggers then reported on her private review session with the City Manager. At the time of the session, the budget was intact as prepared and submitted. Manager Atkins suggested the library prepare a public information report on the impact of the levy. He informed Eggers that there would be no new personnel.. ,The Manager, in this session, also directed the Finance Director to include up- front costs for building expansion planning in the capital outlay, budget in FY95. Eggers reported that she had just received a copy of the budget that afternoon. The request for Circulation coordinator was cut as promised. Our computer replacement fund request was cut in half from $60,000 to $30,000. There also appears to be a $8000 cut in the 8000 series (services & charges) . Eggers advised the Board to decide what if anything they want to do about this because the Council's ~udget sessions.take place before the next Board meeting. ,Once Eggers has an opportunity to review I I \\ 1 f'-;::-'-"""-' ',.1 " ~- \ yo ..., ~ -- ~ , ! i i , i, II I i I i ;1 il 'i II ~ \ ' Ii ~ ' f' " ,I i /I i': '. " 1': oj ,;: Ii I' 'I ~ J j'! II I; f, II Ii I;l " 1 : I 1 I I Ii :1 -- . r I ;,! ~". - - I I I " ~ ! {: ,......-- 'l~- -~..... . ',. f '.' " 't-I' /-1" '71' '.. Ij ,,,':, : . ',' {..... . I .. ..,' '.' . ,J .: -.' _ -- "',..' ", '. '1 . ~- .. -, the numbers more thoroughly, a special Board meeting will be convened in order to prepare a response for the City Council. January 6 and 13 were suggested as possibilities at 4:00 pm, December 20 Citv Council presentation, Eggers makes a presentation on behalf of the library as part of a City wide department head orientation for the City Council. She asked for suggestions from the Board to include in her remarks. Board of Supervisors December 7 Johnson County libraries meetinq - Eggers reported on her appearance at the December 7 meeting of the Johnson County Board of Supervisors along with the directors of the other Johnson County Public libraries - Coralville, North Liberty, Oxford and Solon. The joint report of this group emphasized the collective resources and services of the five libraries and they also described their recent efforts to cooperate and to exchange information. Eggers said that while the supervisors seemed pleased with their report, they took a great deal of time to warn the group how restrict'ed the rural levy resources would be in FY95., "We love you but don't expect more money" one of them said. Develooment Office - General Overall giving continues to be strong with a total of 852 gifts to the Foundation and'$110,OOO in all contributions this fiscal year to date. Eckholt and Spaziani have been meeting with the Program Committee of the Foreign Relations Council and have an outline for a proposal to the US Institute of Peace. Coralville Public Library 'is joining as a co-sponsor. The Books for Giving and Liking event was successful and an even larger event is being planned for next year. Fundinq the Future - Gifts are still coming in since the announcement of meeting the Buchanan's challenge by reaching the $2.5 million mark was made on December 11. The victory celebration will be rescheduled. It was cancelled due to John Buchanan's unexpected surgery. The first Planned Giving Newsletter is scheduled to be published in February. It was noted that gifts in this campaign are mostly deferred - bequests, life insurance policies, etc. The income from these gifts will be realized over the next 10-50 years and so while this is important to the library into the next century, active fundraising for the present must continue. About $65,000 of the 2.5 million was cash'. Inservice Day - Craig reported that she had received many positive comments on the excellence of the sessions. This was the first day to be set aside entirely for staff development. Speakers on technology and intellectual freedom gave the keynote talks in the morning and afternoon and workshops covered technological issues such as our own COMPASS, Internet and technology of the future as well as issues such as copyright law, ADA requirements and intellectual freedom and censorsh~p. Hi -"i...._ _ , , , , : , I " ! J: I II: II I: J': 11 I" l " !: I,,' I: I: I! . " ! c I I: II I,) I I:;' I I I II I " I, i I, ,j ",:1 ..,.,. - I ! 1 I f, " f, , t, i' p /i i I: , f, , ! li ! ! ! , I 1: i , I i n ~ ~ u I ! I ~ I (.r.' ~,'~~' --'1 ---- -~-- \6 ..-'...... - ~ ~".......-----------~... ~ - .. - ~. ,---,.--~.....- ;---- \ I, " (" " ' , '.".. n' .H':' :4. i~",', .... ':' I:, .. _~i _'T _', _ . / \1 . ~ ' President's Reoort: A. Greenleaf sent a letter to City Attorney Gentry regrding the three committees of the Board and what effect the Open Meetings Law of Chapter 21 of the Code of Iowa has on them. B. , . Greenleaf reported on the City Councll breakfast tour. Attendance was poor but those who came were interested and in~olved. When Eggers attends the City Council meeting this Monday night, she will extend an invitation to the members who did not attend. Committee reoorts: A. Search Committee. 17 applications have been received to date; 12 applicants were clearly qualified, others were not qualified or marginal. B. Planning Committee . Fifty seven letters inviting individuals to participate in the two day strategic planning retreat were mailed November 28. The committee received 20 affirmative replies. Two planning surveys are in process. Arrangements are being made for the retreat to take place at University of Iowa Oakdale Conference Center. C. Facilities Planning Committee Five highly qualified, architectural firms made presentations early in December. The committee recommended the firm of Meyer, Scherer, and Rockcastle. It was felt that they are a strong group and design architect Jeff Scherer was especially knowledgeable and experienced in the design and expansion of libraries. The committee asked 'for authority from the Board to enter into contract negotiations with the firm so that a contract can be brought back to the Board's January meeting, Traw stressed to the Board that Jeff Scherer was clearly the most knowledgeable about libraries, had a good team with very competent individuals for interior design and engineering. The staff is now working with consultant David Smith to prepare the written building program. They will meet with Smith and Scherer in F:ebruary to critique/revise Smith's draft of the program. Schematic design phase will start sometime in FY95. Moyers moved to authorize the Board to enter into negotiations with the architect of their choice. Spencer seconded it. Singerman stated that it would have been her preference to read the proposal prior to voting on it. All voted in favor of the recommendation. NEW BUSINESS The Board was asked to review ,the 1atest version of the Community TV Group's documents regarding cooperation and joint operations. 111 m_____'Ll>.. 1II'--___ , , , I i: ',1 " II ~ Ii Ii Pi II! 11': ~ II il 'F I', i ,I I ! I I; 1,: " I; II 1;/ ' II I ,I II , , I , I I ~ ~ ~ ~ ~ '~,', , , u ~ t~ " .) ~ ~ ~ I ~ " "'I I {, Q, .1' , i , , '1 ,I,' \.;..-...'- \I~,'~ '. I , ' " . V'I , ,.",' , . , " , t-I ,-, -,' I' , , ' '" " , . ~ '- ,." ' , I,' .., ,'1 '.., , ,"', ' ~ -~ -, . -- , _.. '" / /"1 ,>,. '1" -:':-, .....------. ---~- ~-.~..._.- Until refranchising negotiations are complete, it is difficult to evaluate. Spaziani asked the Board for feedback in terms of this document. In particular; how it affects the library's channel. Sharing resources among the various channels would be ideal if it can be worked out equitably. Spaziani et al were encouraged by the Board to stay with it. The meeting was adj ourned at 5: 05 pm on a motion by Singerman/Hargrave so that the Strategic Planning Committee could meet from 5-6 pm. II II,' :1 !I II: j ~ 'I 'I '1,;1 : ".t, ,,' il f; II': ',(: 1-' 1.:, '1. .,'j " I '.11 I " ,'" i.> ': ' " " d ,,~ , I J -.. , I i ~ " l ~ /) \' , , ~ , " (: " ., .' , , t; ~; :1 ii i~ (! ~ , " li , ~ ~ I' ~ fj ~ ~ H ,) ! ~ I ~ ~ l ~ ~. ,1 ~ , ~ " ,\ r: 1 I ~ l I I t, t ~"1 n\D J . ': 't-/" :':1 ' II'" ~)~r, ' -'",,: " ' , " " D c V , , : _ ," ,_, _- I...." Hayor's Youth Employment Program Hinutes Board ot Director's Heeting December 1, 1993 Board Hembers Present: Pat Schnack, Paul Engler, Joan Vandenberg, Dave Jacoby, A. K. Traw, Loren Forbes, Shelia Creth and Barry Kucera Stall Hembers Present: Ben O'Meara, Mick Bowers, and Cokie Ikerd Call to Order: Barry Kucera called the meeting to order at 4:07 p.m. I. Introductions and Welcome: Barry welcomed all in attendance. II. Approval ot Hin~tes: Minutes from the November 10, 1993, meeting were approved by consensus. III. Additional Agenda Items , Correspondence Received Barry said that he read the article on "We Deliver" and felt that it was extremely good. He suggested that maybe "We Deliver" could get a television spot to promote the business. Paul said that he would talk to some people at First National Bank and see if they could use "We Deliver's" services. Shelia suggested that Ben go talk to Bob DeWitt, President of the Chamber of Commerce, in regards to "We Deliver". Ben brought it to all board members attention that Pete Simonson was approved by the City Council for the open board position. He works at the university of Iowa. It was discussed by all board members present as to what would be a good time to have board meetings. This will be discussed further at the next board meeting and a decision will be made then. IV. New Business: 1. Pund Raising Committee - It was agreed that all current board members would be active participants on the fund raising committee. Ben asked if anyone in particular would be interested in coordinating our fund raising efforts. Paul voiced that he would try to take the lead with the 3 on 3 basketball tournament. , , , , , " i; , II: ~ Ii II ,,, ", ! :i \ -I :1 r : ~ ,I I I \ I n II! :j '/ Ii II I, , :i , , 1IJ///I/f/f"",... ..... ~"'<<'1'---""~ .~- ~ ..-'....... - ----.-'"'QIIIIIJ'" 1'.'1 cl': "'/l-;./'~:'lfr. "p, :,.' :" "." ',;,: :. ' f, ":".1' Sf. ~v... r " I ", . - '1 , ., and all of the MYEP board members received this same letter. This discussion brought into question what the Youth Services Foundation board was doing in regards to each agency fund raising on their own. Some board members were unclear as to what the YSF board was and if it was still active. Ben explained that the YSF board was developed in order to assist Mayor'S Youth, UAY and Youth Homes in their fund raising efforts. At one point in the past year the three (3) executive directors of the three (3) respective agencies, could not agree on a capital campaign and the YSF board talked about dissolving, but they did not dissolve. This cleared up some confusion in regards tp the YSF board. Ben stated that the YSF board agreed to give Youth Homes $25,000 over five (5) years in support of their fund raising campaign. Ben also stated that the YSF board is doing a second mail campaign this year. Board members discussed whether YSF is an asset to Mayor's Youth or not. It was decided that YSF is a benefit to MYEP, but the board would like some more information about YSF and its goals. Discussion followed about MYEP needing funds to assist in the development of the Cart project for the down town walking mall. It was agreed upon that MYEP will ask the YSF board for $3,000 in January in order for MYEP to get the cart up and running. 2. Budget Handouts - Ben voiced that we need to take a realistic approach in clearing up the deficit. He said that all progr.ams must run at a break even point and must not be over spent. November 1993, is the first month since December 1988, that the Transition account will cover its expenses. Barry asked if the Department of Human Services is going to have any concerns with the increased billing. Ben discussed the fact the he talked with Cheryl Whitney in regards to this matter to let her know that MYEP ~ould be increasing their contact with clients. The reason for the increase is that Cokie has started offering direct services to clients and will have her own case load. Cheryl was fine with this. ' : , , . , \ Ii Ii '1/ I' I! :1 I !I " I" I Ii I I ~ I', I,' II I: I I,; ,I Ii I 'I I ,/ II 'I I, " i~ " ~ ~ ,: , ; , f I , I ! t I Ben also discussed the fact that he talked with the City of Iowa City and found out that $28,000 of the $35,000 that they gave us last fiscal year was to be used specifically for the In-School program. In light of finding this out, MYEP is Obligated to do the In-School program because that is the primary reason why the COIC is giving MYEP money. Joan asked Ben if he felt comfortable with the budget as it stands and Ben said that yes he does. Ben said that he met with Steve Atkins, City Manager, in regards to the budget and deficit. Steve voiced that it is the Mayor'S Youth board's responsibility to clear up the deficit and that he was glad to see the budget handout which depicts a plan of action for Mayor's Youth. Ben stated that the city of Iowa city accounting department has all of the necessary budgets and they will be generating the financial statements from now on. 3. By-Laws - Paul made a motion to have an attendance clause put in the MYEP by-laws. Pat seconded the motion. Motion carried to have attendance clause. Discussion followed in regards to how the clause would be stated in the by-laws. Dave made a motion that removal from board would result if three (3) meetings were missed in a year without giving 24 hour notice. Paul seconded the motion. Motion carried. The change in by-laws will be sent \ \ C\ ;, " ~ .....".. ~ --.-.--...., -----... -" ~... ~ --, - -- - ------..........' ...-- - - - ~. ",- ... ... i ',I , I ( I, , :!, ,'I:"~,: "I~.... .... ---. ... ~-. ~ "', n ',}_(IJ "S:t', ",: : ' : _. -- -'.' ,,'. . / / /'\ , J.. ----", ------.....~ to the city council for approval. Shelia asked for an updated list on all current board members. Cokie said that' she would mail this out with the next board meeting information. V. Old Busin~ss 1. committee Reports: . There were no committee reports at this time. IV. Adjourn: Pat made a motion to adjourn. Paul seconded the motion. Motion carried. The meeting was adjourned at 5:34p.m. The next board meeting is January 5, at 4:30 P.M. Mark that downl Four thirty in the afternoon I :.p (} O~ If ;r;~ Loren Forbes ' Secretary I' IJI &..v jIJ tJ -6""- Ben O'Meara Executive Directpr A5BRMN93.DEC I ! ~ \ V\ '-"_~"''',~.-\.", I'" J : I: Ii :1 II I!i I I i I 1\ I I I I l, '1\ ) \ '. I:: L' j; ,I,:', '1" 'j: ':! ,I" I : I II, 'I:"~ " .,..,.,... ""fIf"". - , , ,', " ~'1--- ;~~\ (J i i I ! I r I ! " , , I, ,.",., ----.... ~ ;'....... -- - -- '"qII" ~- - ,...---...,~.... -.. -' "" -.--... /'~y--....-- \ i: '" (I' 'l', "~I' "L/,' '{;-1 ,: " , ',,",', ,,', ' " , ~ " ,~., I '_ ' 1'_' ~~" ' ,:" '\ 1 ,!, "-'. MINUTES PARKS & RECREATION COMMISSION December 15, 1993 MEMBERS PRESENT: John Beasley, Tom Bender, Bill Brandt, Deb Liddell I Matt Pacha I John Pel ton, Dee Vanderhoef, John Watson, Mary Weideman Carroll, Coffin, Moran, Trueblood STAFF PRESENT: GUESTS: Bruce Maurer, Jana Egeland, Gene Kroeger FORMAL ACTION TAKEN: Moved and seconded bv to approve the minutes of the November 10, 1993 meeting as written. Unanimous. Moved bv Liddell. seconded by pacha. to accept the slate of officers as nominated. and to elect Bill Brandt as Chairperson and Dee Vanderhoef as Vice chairperson of the Parks & Recreation Commission for 1994. Unanimous. KIWANIS PARK: Gene Kroeger addressed the commission regarding development plans for Kiwanis Park. He indicated he was one of the owners of the adjacent subdivision and would like to see some progress made in developing Kiwanis Park. Weideman asked if he had talked with the Kiwanis Club and/or the neighborhood association with resp!,!ct to what they would like to see done with this parkland, with Kroeger indicating he, had not. Trueblood stated the neighborhood association appears to have a different idea of what they would like to see done with the parkland than do the Kiwanis Club, noting both groups have a vested interest in the park. Trueblood indicated a local design/engineering firm had submitted a proposal to perform the necessary surveying, engineering and design work for both the stormwater basin and the park, but the city Engineer and staff felt the cost was too high. A meeting is scheduled for Friday, December 17, to discuss this matter further. . He indicated part of a design firm's responsibility would be to have meetings with all interested groups to obtain their input. Trueblood stated the city Engineer and staff agreed to integrate the design for the park and stormwater basin rather than doing them separately since there are many interrelated factors involved. Weideman asked what would be the latest that Kroeger could expect to see \~O dl,t::. - -- 0" I; I I' I /, , I , , , - j'1 , ' , I , I ;" ~ I, I II I! I 1\ it, ,. '; I ( I ;' r i; -/ "; , I II ,,' 'I :1 " i'! , --:: --~-- , , ' ('" F/, ': Fl t{ ':"f, ,":' ,'\', : ,_", _ I ~ ",',- ,'.' ' '1 S.P, r. FEES: some kind of par~ design, with Trueblood indicating if it was necessary to go through the RFP process it would probably be 6-8 weeks before a firm is hired and possibly March before a park design is completed; if it was determined to hire the firm staff has been talking with the time frame would be shortened. Kroeger indicated this was satisfactory, in that he was wanting to see progress being made with respect to development of the park. Trueblood stated comments had been made in the past by commission members regarding the desire to discuss the issue of increased fees for the special population Involvement (SPI) programs. Staff would like to receive input from the commission as to whether or not staff should consider expanded fees for these programs. Weideman stated she recalled the commission at one time deciding that philosophical~y fees ~hould be based on income levels, and thought the SPI programs were included in that decision. Watson also felt this had already been addressed, with Vanderhoef stating she felt this is what the commission was trying to accomplish at that time. Trueblood' stated a decision ,with respect to the SPI programs had not been made, but indicated at the time the low income policy was discussed the commission stated there was a need to address the issue of fees for these programs. Trueblood stated prior to the low income policy being implemented senior citizens received everything at half the price. After the policy was implemented senior citizens meeting the low income guidelines continued paying one-half the cost, while those who did not would pay the full price. presently many of the SPI programs are free, and if the fee structure was changed and the low income fee policy implemented the persons enrolling in the free programs would than have to pay full price or a minimum of one-half the cost. This would be a drastic change and staff feels it should be phased in, if fees are to be expanded. Brandt asked what staff's recommendation was, with Coffin indicating there were mixed emotions. She fel t the main reason for not charging a fee for most of the'programs was to make sure that anyone who wanted to participate could, and would not be excluded because they could not afford to participate. She noted that many of the persons participating in the SPI programs would likely qualify for low income. Brandt I ! ( ,. 2 \~O , i I I I i j' , I' I, i I I , I I I I I' I I I- I I. I I: , I;! Ii! I', :.' /: 'I I Ii a IF I: I' I': I, " ;; l.i ! ,I ,\ 'i :i ... 1fIIIIII//If"''''' ..... ---"" -----.....- I' ---..,..... ~ ..-'...... ---..- . , -', - .... : '.' cl' I i /~I ,~-1,' i:~'" ,', " ,',' ", 1.,..1..;..., _' ,~ _.. i '1 \.' I ! ~ ~ ! .' , \ 1 i " i ~ ! I , 1 asked if a change in the fee structure would affect the number of participants, with Coffin stating it was unknown but felt there would be some people who would not participate due to the cost. Weideman questioned the present difference in the fees; Carroll gave an example where the fee for a regular clay class is $45 and the fee for a SPI clay class is $5. Watson asked if the classes were identical, such as same instruction and materials. Coffin stated the classes were similar but at different levels as far as what the participants' abilities are. Vanderhoef asked if the program cost was the same, with Coffin indicating it was similar. Liddell noted the positive move she has seen with mainstreaming and asked for staff's input on its impact. Coffin stated this type of program has been tried with limited success, and continues to be offered. She noted this has been tried with the Low Impact Aerobics class but the SPI participants indicated they did not feel comfortable and generally prefer to register for the SPI Aerobics class. Coffin stated the Sign Language class is an example of a class that is offered for persons with or without special needs that has worked out well. Watson stated he felt that we should not segregate people but allow them the choice of free association. If an individual wants to participate in a program with a group of people with special needs it is their right to do that and should be facilitated, adding a financial responsibility also goes along with this. Watson stated he had a problem with a two tier low income system, noting one-half price can be a barrier to a lot of people. He indicated the commission may want to re- examine the low income policy. Weideman asked commission members what information they would like to receive from staff at next month's meeting that would help in making a decision on this matter. Brandt stated he would like to receive staff's recommendation. Vanderhoef stated an estimate on the number of people that would be impacted if a change is made in the SPI fee structure, and if possible how many of them would meet the low income guidelines. Pel ton stated a more detailed explanation of the SPI clubs, special events, and rec programs offered would be helpfUl. Liddell felt the low income policy should be looked at possibly changing it from a two-tier system to possibly a sliding scale system. Weideman stated the commission needed to look at this issue from a standpoint as to whether , , , I, . Ii I , ,- ,I 'I !: Ii' ( 1(' ': Ii " 11 I I i' 11 " I I,j II " II ,/ I' :1 I: I, r, ~ , ij I I I ~ \ I I ~ i I ! I (I :1 3 \~O , " " ""If"" - , i , i I I I 1 , . ~ ~ ~ " ! ~ I i i I ! , ! I I I I , ~ i I ! ~ ~ !' ~ ""----..... --: '"W\.... ~ .,- I ...... - , ..' . ,. r , ( ,,"';' '-' j-' " , , , "L I 'il,;..l , ' ,Lf,,: , ' :' " ':" ; ,~, I _ "',_,~.." ,~~.~ .' , ,', ,- / " " ,! NEW COMMISSION MEMBERS: APPOINTMENTS: ELECTION OF 1994 OFFICERS: CITY PARK FLOOD DAMAGE FUND RAISING COMMITTEE REPORT: RIVERFRONT & NATURAL AREAS COMMISSION REPORT: NEIGHBORHOOD OPEN SPACE COMMITTEE REPORT: , -, it will prevent participation; if it is going to prevent participation the commission has to look closely at any change. She stated the commission also needed to be consistent; does the commission do it by personal effects of people to make the decision or should it be done by income, reiterating when making this decision the commission needs to question why it is being inconsistent. Staff will provide the information requested and a recommendation with respect to the SPI programs and the low income policy. Weideman welcomed new commission members Jana Egeland and Bruce Maurer; they will be replacing Watson and Weideman whose terms have ended. Weideman appointed John Pelton to be the commission's representative on the Riverfront and Natural Areas Commission, and Deb Liddell to . serve on the Neighborhood Open Space Committee. Watson presented a slate of officers for 1994 to the commission. The nominating committee, consisting of Watson and Weideman, proposed nomination of Bill Brandt for chairperson and Dee Vanderhoef for vice chairperson. Moved by Liddell, seconded by pacha, to accept the slate of officers as nominated. and to elect Bill Brandt as Chairperson and Dee Vanderho~f as Vice Chairperson of the Parks & Recreation Commission for 1994. Unanimous. Brandt reported the city Park Flood Fund Raising committee has been very active, and to date approximatelY $20,000 has been donated. Brandt indicated people have been overwhelmingly supportive, and want to get city Park rebuilt and to do it as fast as possible. Liddell reported the city counci1,unanimously voted to endorse the River Trail plan. Watson reported the committee held an organizational meeting for the next phase, which is development of an ordinance. He stated he and Anne Bojvberg would be attending the January 3rd city Council meeting to inform them the committee is commencing work on an ordinance and to ask for their input. 4 \~t) L ..11._ _' ... , , I l: : H ' I I! II" " ~ i) I" 'I, I; j! " " " j; I' I II I' I (, I' " I') 1 I I .I j! I: ,i 'I , 'I , 'I , , \\: " "'If'I' . ,......- - , ~' I j I I ....,.~.... "1-----"--;- -~..... ~ ..-'....,- , ',., "L-I""/~/:: ,t-l "i8' , ,.',: ,",,', r-, " . ~ , . .. , -. COMMISSION TIME: / " I '" ------- Watson stated it had been a pleasure working with the commission and staff. Liddell congratulated staff on the great program offerings and complimented staff on the winter brochure. She also stated an indi vidual approached her regarding the department's ,refund procedures and h~s dissatisfaction with it. Trueblood indicated once the daily receipts,have been taken to the civic Center for deposit it is not possible to issue a refund on the spot and staff must follow the city's accounting procedures. Weideman stated she has enjoyed working with the commission and staff over, the past 8 years and would miss it. Brandt expressed appreciation to Watson and Weideman for their service and wished them both good luck. DIRECTOR'S REPORT: Trueblood reported on the following: Citv Park Flood Damage. Staff met with a FEMA representative, reviewed what the representative's almost completed final recommendations will be for FEMA reimbursements for the flood damage and the figures look very favorable. ADJOURNMENT: .. """-"'- ... Oakland Cemeterv Staff. Jack Blanton, a full time maintenance worker, passed away suddenly over the weekend. On behalf of the staff, Trueblood expressed appreciation to Watson and Weideman for their good and dedicated service over the past eight years. . Moved bv Beaslev. seconded bv Vanderhoef. to adiourn. Unanimous. 5 \~O -.-..,,- ,-- , , Ii :i Ii !I " ! I \ II Ii II: " '11 :1 II \ i " Ii I; Iii II II ! iI \,: ______I...' 'l/Iff"". - -- J~~) I I I I I I I I \' ii":"'''--' ....,~~ .......... \6 .;'..........- I ' _',: :.-.: _' '. .... C>. " tl' II lj I " " , '~ ':t:' I '. .' ,'" .' ", ,lJ:' ,',", ~~ _. .-, ,'~ -~ - / ,I , /'1 J. -'r' '. -, - ---'--- MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION DECEMBER 14, 1993.6:30 P,M, LOBBY CONFERENCE ROOM. CIVIC CENTER MEMBERS PRESENT: Kevin Henick, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell, Jay Semal, Ginalie Swaim MEMBERS ABSENT: None STAFF: Miklo, Schreiber CALL TO ORDER: Chairperson Russell called the meeting to order at 5:37 p,m, , PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none, DISCUSSION OF CLG GRANT PROJECTS: BROWN STREET HISTORIC DISTRICT: Russell noted the Commission had 'received a revised draft of the National Register nomination for the Brown Street Historic District from Svendsen; he said the following items needed to be discussed: the form of the document, the revisions to the draft, the boundaries for the proposed local district and whether to include Bella Vista Place as part of the Brown Street District, and the dates for the public hearing by the Historic Preservation Commission and the public hearing with the Planning and Zoning Commission, Miklo said the Commission should first determine the boundaries of the proposed district; if Bella Vista Place is not going to be included, the draft would need to be revised to reflect that decision. He said the Commission also needs to review the changes in the revised draft to determine if they are acceptable, Russell said there are two questions concerning the boundaries that the Commission must decide: the exact location of the eastern boundary and whether or not to include Bella Vista Place as part of the Brown Street District for the local district, adding it would be included for the National Register nomination, In response to a question from Keliy, Russeli said at a past meeting with the residents of Bella Vista Place, one resident was strongly opposed to Bella Vista becoming a historic district and the other residents were uncomfortable supporting the proposal given that person's strong opposition, He said the Idea of being c,omblned with a larger district was never discussed, . Semel Joined the meeting at 5:42 p.m, I ~ I i..Ll , " i: l , II: 'I I! I.! 'I t 'I: :1 _ Ii " :1 ,. , " \ 'l- 1 . . , ',' I ~: ' I: I Ii i I I;: I i:i I I I I. I 'I " , , I I I I I I , I 1 I ;1 I '. ,', \ ~ 'llff'fr" - , , I I , , I I ~ 1 , " ~ t ~ Ii , , f) f . n " ;, ~ ' i' " l " .", it , j\ ~ r: ~ 1 i II ',1 " ~ t ! ~ i , i " ,1 I, I I i ~ i I ! I I I, !; - ""'-~--; ._~....~ -'.. --'-- . w' ~. ....- - - 'ttf - -...-- r .. ; T ...-, \ . . ,_ _~_ _ _ _ M__ __ L ~ _.' _. , ".el "/~I,LI '/~: ',' " ,", ',' :':,.',.., ': '.' f..;..... _ " '.'.' ~ .' ;,.,',~' , '1 Historic Preservation Commission December 14, 1993 Page 2 Russell said he would prefer to discuss the possibility of including Bella Vista in the Brown Street District with the residents of Bella Vista Place prior to the public hearing so that the focus of the hearing is not on amending the boundaries. Hanick and Licht expressed support for including Bella Vista in the Brown Street District. Kelly said the Bella Vista residents may feel more comfortable with being part of a larger district. Russell suggested the residents of Bella Vista Place be sent written invitations to attend the January meeting of the Commission to discuss the possibility of including them as part of the Brown Street District; the Commission could also schedule the date for the public hearing at the January meeting. Miklo suggested that the Commission inform the residents that ,a consultant has identified Bella Vista as appropriate for a historic district, either as part of the larger Brown Street District or as a separate district and ask them their preference, Russell said he would draft a letter to send to the Bella Vista residents, adding he would list Irelan, Mlklo and himself as available to answer questions, Miklo said it seemed there was a consensus among the Commissioners at the last meeting to not change the boundaries of the proposed district as suggested by Svendsen, In response to a question from Swaim, Russell reviewed the types of homes included within the proposed boundaries, The Commission agreed to retain the boundaries as proposed and to include Bella Vista depending on the outcome of the meeting with the area property owners, Swaim said Svendsen had done a good job in the draft for the National Register of arguing to include Bella Vista as part of the Brown Street District, Russell said the Commission would formally vote on the boundaries of the district and set a date for the public hearing at their regular January meeting, Russell asked the Commissioners for specific comments on the revised draft for the Nationel Register nomination, Kelly said she would like to see an introduction added; Hanick noted the summary would work equally well as an introduction, Kelly said the introduction should state the reasons why the Commission wishes to designate this area as a historic district. Miklo requested the Commission members to submit any editorial changes to him as soon as possible. Russell said the draft contained some contradictory language regarding the area's proximity to the University, Kelly said the significance of the area is that it shows the progression of architecture in the Midwest and unless protected, the neighborhood would become a hodge podge as meny cities have, She said the introduction should explain that the Commission views this as an opportunity to preserve and show the progression of architecture in the Midwest, which is difficult to do. Semel seid the language in the draft as it Is written has a technical quality that is persuasive and precludes having to argue the merits of such a district. Russell said the Commissioners should submit any proposed changes in the' draft to Miklo by the end of the week. In response to B question from Russell, Miklo said he did not anticipate any problems with the State Historical Society's review of the nomination, I~' .... I, i' I, , i: I I, I II; II ,I I - it , I I II' , 'I i I \ I, I /. " I i' i , , I II I; I: II It! I ; I 'I ! I) II II I;' " I !i . (, , ;: r " ,I " !; ,;' " , :' " ',~ ii \: F :'! " " i: I, I' .' ~: :.\ .., ~ I"~ " ;1 !I " H k , ~ ,I I I: .. I I , i I I ! I I I I l I I I; ~ I . l l ': j: 1 " I, . " ' ::.. n: 'l-l: ,L~/:, ,~~~, , " :' , : ' ." '," '..., . .,- " Historic Preservation Commission December 14, 1993 Page 3 COLLEGE HILL SURVEY: Kelly reported a meeting had been held at the library on November 17 regarding the possibility of establishing one or more historic districts in the College Hill area: she said many persons attended and no opposition was expressed, MikJo said that one of the owners of rental property expressed concerns to him about being required to maintain the appearance of his property, Russell said he had received three or four phone calls and the response was generally favorable, He said Nash had prepared a slides how of the survey area and provided slgn.up sheets for persons wishing to be kept informed as the survey progresses, He noted part of the function of a neighborhood meeting so early in the process is to spread information and build support, Swaim said the slideshow was a valuable tool in generating interest and support: seeing a picture of a house on the screen gives the house an importance that is not always noticed when a person walks by it. Russell said the survey should be completed by next summer; he is hoping it will be the basis for two or three new historic districts next autumn, , I . , i, , I;' \ I Iii Ii I' I' 'I III I" I': 11, II I L: I; .. Ii f i" 11 f. 1:1 I, II i ~ I , i ,I 1/ 'II " DISCUSSION OF PRESERVATION WEEK ACTIVITIES: Russell said he, Swaim, and Kelly had been working on plans for Preservation Week activities' and asked Swaim to schedule a January meeting with the other co.sponsors of the event, In response to a question from Russell, Swaim said Preservation Week was set for May 8-13 and the theme would be "It's your memory: it's'our history; it's worth saving," Russell said the awards presentation ceremony would be Wednesday of that week; he asked Swaim to get in touch with Bill Greene to contact the Board of Supervisors to reserve the Courtroom for that day, Russell said If the Commission plans to' use jurors again, they would need to be selected soon, He said he feels the use of jurors should be continued despite criticism of particular comments made by jurors in the past because he feels it legitimizes the awards. Miklo said, after last year's ceremony, there was discussion by the Commission as to whether to continue the awards as a competition; Licht said she preferred a competition as it removed any appearance of fevoritism, Russell agreed, adding that because the jurors explain their selections in historical, architectural and cultural terms, it lands to the justification of historic preservation, Russell said the neighborhood associations and other historic preservation groups should be involved In gathering potential nominees for this year's awards; he suggested sending a letter to the various groups inviting them to submit nominations and listing the guidelines and the deadline for submissions, Russell said the Commission must soon decide if they wish to again Include the Painting awards: if so, written policy guidelines will need to be formulated, He said the Commission must also decide if they want to Include a Long.Term Conservation award as discussed last year: If so, the criteria for that category will also need to be developed. Miklo said he feals the Painting award was successful last year and broadened the entire program: he encouraged the Commission to continue that category. Ha said he feels it would be dill/cult to establish criteria for a Long.Term Maintenance category and consistently apply it, Swaim said perhaps i I~ \ 'I I I'.' ". - I I I I I I , I i. 1 :~ ~ 1 ., I, " ;1 \ r, Ii " r' f fi " t; , ;' i1 ~ f, G H M 1: :, " ~ " , ~ " ~ n , ~ Ii Jj ~ l , M I I' 1 I I I i' ~ ,.-.-"" \ ' - "l-----..... ~ -- ~.... ~ ..-'......" - , ,", I :', .' - '- '/i-" : , , ' " "L ' " , , , ': '{Jtl ,.,...:1- '_,' , ' ," < '1 I Historic Preservation Commission December 14, 1993 Page 4 it would be better to simply recognize examples of outstanding long.term maintenance through a slideshow at the awards ceremony rather than presenting an award. Irelan said it would also be difficult to develop criteria for the Painting category. Kelly agreed, adding it could be judged on historical criteria or aesthetics, Licht said judging on aesthetics would be very subjective, Kelly said one criteria should be that the painting was completed within a certain time frame, Russell said it is possible to have objective guidelines even if he decisions are made on a subjective basis, Miklo said it is possible to vary from the historically correct colors for a period and still get a good paint job; if the colors vary greatly, most people know it is not a historic paint scheme, Semel said he liked Swaim's suggestion for a slides how, adding it would make a nice introduction to the pre'sentation of the awards at the ceremony. Licht excused herself from the meeting at 6:30 p,m, , : , I " " ( j' II: II I, ( I) II' 'I I' ( 1". f /I . Ii , " " ; 'I Ii !' II ',r I i I, i I '/ I i ,I , I, t I Irelan said if the judging is not based on the historical correctness of the paint scheme, then the Commission would be using subjective criteria, Miklo said he feels the criteria used last year worked fairly well, Russell said he would work up a rough draft of proposed guidelines to present to the Commission for discussion at their January meeting, Russell said work on generating press materials should also begin soon and asked Kelly to prepare an outline of the press requirements to discuss at the January meeting with the other co.sponsors, Russell said suggestions for possible jurors would be needed soon; Kelly said she would generate a list of suggested jurors who were not previously used or have not been used recently, Russell said the Preservation Week committee should have an extensive report for the Commission at their February meeting, Swaim said she had been looking into possible projects to utilize Kelly's suggestion to find a way to get young persons involved in historic preservation and would continue to investigate possibilities. CONSIDERATION OF THE MINUTES OF THE NOVEMBER 10, 1993, MEETING: The Commission noted corrections to the minutes of the November 10, 1993, Historic Preservation Commission meeting, Kelly moved to approve the minutes of the November 10, 1993, meeting. as amended. Irelan seconded. The motion carried on a 6.0 vote, COMMISSION INFORMATION/DISCUSSION: NORTHSIDE NEIGHBORHOOD ASSOCIATION LETTER: Miklo explained the project to remove the house at 412 Church Street and replace it with a four-unit building was on hold because of zoning issues. He reported Friends of Historic Preservation had received a copy of the letter to the developer from the Northside Neighborhood Association and had decided to take a more aggressive approach; they may approach the developer about the possibility of Friends purchasing the property or working with Friends to develop a more compatible design, , -' (~ I :i 1~1:l 1:>.11_ ..1.12{_~ '::.~ 'III/IIIff"""'" ...... -"'--"1-~~' ~.....~ Ift-'.....,- .... .-.-- - ~ff .. .........- p -.. , , , . . i " -,' I "f! '1.~r,LI ,!~ ',;, . . :. _~ _ I ~ j... .. / >'1 \ --~'--"----. Historic Preservation Commission December 14, 1993 Page 5 Irelan noted this would be the third house in that area to be demolished; this makes her want to get moving on establishing a mechanism to create conservation districts, Russell agreed, In response to a question from Russell regarding the hiring of a consultant to write the conservation district ordinance, Miklo said he should be receiving the contract from the State Historical Society yet this month. Russell said he believes there will be a great deal of community support for downzoning and other measures in areas established as conservation districts, PRESS CITIZEN ARTICLE REGARDING THE SALE OF THE PRESS CITIZEN BUILDING: I , I , , " I' ~ I; ~ . n . i ~ M ! ~ I Russell said he was glad to see the Press Citizen Building had been sold and the facade would be preserved; he said it is a preservation succes.s story, i , I i I, i I' Iii II ,I II 11: II II I I , ~ ! i ; I i ~ ": .1 " Iii I' ( r; II I'i , ,Ii, i , '!II, I Ii t I: OTHER BUSINESS: Russell reportad the County Museum Committee had met in November and received tha architect's proposal; he said he had a copy of the architect's conceptual plan if any of the Commissioners wished to look at it, He said the ad hoc committee will now begin to discuss fund.ralsing activities and would be talking to the Board of Supervisors regarding possible county funding, He said this is expected to be long.term project, adding the new museum is designed to hold a gr~at deal more exhibits than the existing museum, Russell reported the committee organized to oversee the changeover of control of Plum Grove from the Iowa Department of Natural Resources to the State Historical Society met in early November; topics discussed included an opaning date and the possibility of building a'visitors' center on th~ site, Russall said the minutes of that meeting were available for any interested Commissioners, ADJOURNMENT: The meeting was adjourned at 6:58 p,m, Minutes submitted by Nancy Schreiber mlm~12'14 ",: 'i ii I~ I ;':-'"~~''' 'i_,' -