HomeMy WebLinkAbout1994-02-15 Bd Comm minutes
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IOWA CITY PLANNING AND ZONING COMMISSION
FEBRUARY 3, 1994 7:30 P,M.
CIVIC CENTER - LOBBY CONFERENCE ROOM
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MEMB~RS PRESENT:
Ann Bovbjerg, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom
Scott, George Starr
MEMBERS ABSENT:
Pete Cooper
STAFF PRESENT:
Hill, Miklo, Moen, Schreiber
CALL TO ORDER:
Scott called the meeting tp order at 7:40 p.m,
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend approval by a 6-0 vote, ofSUB94-0001, the preliminary plat of a
resubdivision of Lot 5 and portions of Lots 4 and 6 of a resubdivision of Lot 4 of Ohls
Subdivision, an approximately 3,71 acre, nine-lot subdivision located south of Mall
Drive.
2.
Recommend approval, by a 6-0 vote, of VAC94-0002. to rescind the vacation of the
southerly 97 feet of the north-south alley in Block 102 bounded by Clinton, Burlington,
Dubuque and Court streets.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
SITE PLAN REVIEW ITEM:
1. Public discussion of an application submitted by C.B, Development Ltd. for site plan
approval of Meadowlark Condominiums, a 4.3 acre, 84-unit multi-family residential
development located on the north side of Lakeside Drive, '
Miklo noted the Commissioners had received copies of a letter from an adjacent
property owner regarding this development, and a memorandum from the Fire
Marshall, discussing concerns about the year-round maintenance of the proposed
secondary access to this development, In response to a question raised at the January
31, 1994, informal meeting, he said the reason the fire department is requesting a 20
foot wide emergency access drive is because vehicles are often parked along such
drives, and 20 feet is necessary to assure adequate clearance for emergency vehicles.
Miklo noted Ron Boose, Senior Building Inspector from Housing and Inspection
Serv~ces Department, was present to answer any questions regarding the site plan.
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Planning & Zoning Commission
February 3, 1994
Page 2
Scott said he had spoke with City Attorney Linda Gentry and was informed the
Commission had the right to attach conditions to approval of the site plan, as long as
the conditions were reasonable and were tied into the proposed development.
Scott said a number of questions arose at the neighborhood meeting held prior to the
Commission's informal meeting and were also raised in the letters regarding this
development that the Commission received; he asked the applicant's representative
Chuck Mullen to address those issues.
Public discussion opened at 7:44 p.m.
Chuck Mullen. attornev for the aoolicant, said he had attended the neighborhood
meeting as a representative of C,B, Development Company; the purpose of his
attendance was to answer questions and take back to the developer requests from the
neighborhood concerning the development. The requests dealt primarily with the
reduction in the proposed density of the development; the neighborhood's top priority
was that this area should forever remain vacant and some of them indicated that
representations had been made to them when they bought their properties, either by
realtors or others, that area constituted a buffer zone and would forever remain as
such to buffer the single-family residences from the Lakeside Apartment area.
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Mullen said, recognizing that would not be acceptable to the developer, their next
stated preference was to reduce the density of the project; the proposed density is
roughly an RM-20 but the area is zoned RM-44 and has been since the 1960's. The
density the developer has proposed is approximately one-half of the units that would
be permitted under the current zoning; the topography and configuration of the site,
from a practical standpoint, limit the number of units possible. The developer believes
the project that has been proposed meets the rules and regulation promulgated by the
City of Iowa City and would not be inclined to further reduce the density of the
project.
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Mullen said the neighborhood association expressed concern about the screening of
their residential properties from the proposed multi-family development and suggested
a combination of an 8 foot high solid fence and landscaping along the boundary
between the residential area and the proposed development. Mullen's clients are not
inclined to accommodate those requests; they believe that type of a separation is
probably contrary to good planning. The residents of the proposed project will become
a part of the neighborhood and to artificially separate them with an 8 foot high fence
does not make a lot of sense to the developer or to him; he suspects it also does not
make a lot of sense to the Commission. The developer feels it is appropriate to screen
the negative impacts, such as headlights, and the revised plan denotes that type of
screening but to place an artificial separation of this property from the adjoining
residential property does not make any sense to the developers and would become a
maintenance headache. ro the extent that people want privacy, they have the ability
to fence their own properties.
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Planning & Zoning Commission
February 3, 1994
Page 3
Mullen said the neighborhood expressed great concern about the proposed secondary
access onto California Avenue; the original proposal submitted did not include that
access because the developers anticipated the neighborhood's concern about
funnelling traffic onto California Avenue, The revision of the site plan was based on
objections from the fire department for secondary access; the developer attempted to
design the access in a manner so that it would not be used as a trafficway by the
residents of the proposed complex, The developer feels the appropriate route is from
Lakeside Drive, which is designed to hanqle the volume of traffic that may be
generated from the proposed development. f!.t the demand of the Commission, the
revised plan incorporates break-away bollards and will include signage to inform people
it is an emergency access only and must be kept clear.
Mullen said, regarding the request by the Commission with respect to shielding the
headlights from cars that might be parking on the proposed project from the adjoining
Lakeside property, the developer has decided that rather than providing decorative
fencing, the carports structures will be constructed with a roof and three sides so
there will be no opportunity for headlights to shine through the carports into the
adjoining property. In response to the Commission's condition, the decorative fencing
along the westerly boundary has been extended on the revised plan from the
northwest corner of the property down through Lot 39.
Mullen said the remaining revisions to the plan were primarily of a technical nature to
respond to the Engineering Department's comments concerning locations of the water
and sewer lines. Based upon the fact those issues have been resolved and the
Commission's concerns and conditions have been satisfied, he requested the
Commission approve the project. The developer feels the requirements imposed by the
Code and the Commission have been met; he urged the Commission to act on the
application tonight.
Boose, distributed copies of the latest revised plan to the Commission.
Carol Haack. 2302 Miami Drive, said the response from the developer to any of the
points brought up by the neighborhood association has been nothing; the developer
has responded somewhat to the points brought up by the Commission. No extra
landscaping has been provided except what the Commission has asked for. The
neighborhood asked for a fence in order to keep the security of their properties from
litter, noise, and foot traffic. The neighborhood asked for reduced density; the present
zoning of RM-44 is ludicrous and the space should be zoned for no development. The
developer is trying to cram B4 apartments into a tiny area; the reason for the present
corifiguration is because one portion of the area is a swamp. She said the proposal
does not make a lot of sense to her or to the neighborhood and she suspects the
Commission agrees. The neighborhood had asked for two, rather than three, story
buildings; she does not feel this was responded to. There was also no response to
comments about the aesthetics of the entire project. The proposed development
would be looming over the single-family houses and does not fit into the neighborhood.
She would rather see duplexes that would physically and aesthetically fit into the
neighborhood better.
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MINUTES '
IOWA CITY PLANNING AND ZONING COMMISSION
FEBRUARY 3, 1994 7:30 P.M.
CIVIC CENTER - LOBBY CONFERENCE ROOM
MEMBeRS PRESENT:
Ann Bovbjerg, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom
Scott, George Starr
MEMBERS ABSENT:
Pete Cooper
STAFF PRESENT:
Hill, Miklo, Moen, Schreiber
CALL TO ORDER:
Scott called the meeting tp order at 7:40 p.m.
RECOMMENDATIONS TO CITY COUNCIL:
1, Recommend approval by a 6-0 vote, ofSUB94-0001 , the preliminary plat of a
resubdivision of Lot 5 and portions of Lots 4 and 6 of a resubdivision of Lot 4 of Ohls
Subdivision, an approximately 3.71 acre, nine-lot subdivision located south of Mall
Drive.
2.
Recommend approval, by a 6-0 vote, of V AC94-0002. to rescind the vacation of the
southerly 97 feet of the north-south alley in Block 102 bounded by Clinton, Burlington,
Dubuque 3nd Court streets.
!
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PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none,
SITE PLAN REVIEW ITEM:
1, Public discussion of an application submitted by C.B. Development Ltd. for site plan
approval of Meadowlark Condominiums, a 4.3 acre, 84-unit multi-family residential
development located on the north side of Lakeside Drive. ,
Miklo noted the Commissioners had received copies of a letter from an adjacent
property owner regarding this development, and a memorandum from the Fire
Marshall, discussing concerns about the year-round maintenance of the proposed
secondary access to this development. In response to a question raised at the January
31, 1994, informal meeting, he said the reason the fire department is requesting II 20
foot wide emergency access drive is because vehicles are often parked along such
drives, and 20 feet is necessary to assure adequate clearance for emergency vehicles.
Miklo noted Ron Boose, Senior Building Inspector from Housing and Inspection
Servi,ces Department, was present to answer any questions regarding the site plan.
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Planning & Zoning Commission
February 3, 1994
Page 2
Scott said he had spoke with City Attorney Linda Gentry and was informed the
Commission had the right to attach conditions to approval of the site plan, as long as
the conditions were reasonable and were tied into the proposed development.
Scott said a number of questions arose at the neighborhood meeting held prior to the
Commission's informal meeting and were also raised in the letters regarding this
development that the Commission received; he asker ~he applicant's representative
Chuck Mullen to address those issues.
Public discussion opened at 7:44 p,m.
Chuck Mullen, attornev for the aoolicant, said he had attended the neighborhood
meeting as a representative of C.B, Development Company; the purpose of his
attendance was to answer questions and take back to the developer requests from the
neighborhood concerning the development. The requests dealt primarily with the
reduction in the proposed density of the development; the neighborhood's top priority
was that this area should forever remain vacant and some of them indicated that
representations had been made to them when they bought their properties, either by
realtors or others, that area constituted a buffer zone and would forever remain as
such to buffer the single-family residences from the Lakeside Apartment area.
Mullen said, recognizing that would not be acceptable to the developer, their next
stated preference was to reduce the density of the project; the proposed density is
roughly an RM-20 but the area is zoned RM-44 and has been since the 1960's. The
density the developer has proposed is approximately one-half of the units that would
be permitted under the current zoning; the topography and configuration of the site,
from a practical standpoint, limit the number of units possible. The developer believes
the project that has been proposed meets the rules and regulation promulgated by the
City of Iowa City and would not be inclined to further reduce the density of the
project.
Mullen said the neighborhood association expressed concern about the screening of
their residential properties from the proposed multi-family development and suggested
a combination of an 8 foot high solid fence and landscaping along the boundaryi"..
between the residential area and the proposed development. Mullen's clients are not
inclined to accommodate those requests; they believe that type of a separation is
probably contrary to good planning. The residents of the proposed project will become ,
a part of the neighborhood and to artificially separate them with an 8 foot high fence
does not make a lot of sense to the developer or to him; he suspects it also does not
make a lot of sense to the Commission, The developer feels it is appropriate to screen
the negative impacts, such as headlights, and the revised plan denotes that type of
screening but to place an artificial separation of this property from the adjoining
residential property does not make any sense to the developers and would become a
maintenance headache, To the extent that people want privacy, they have the ability
to fence their own properties.
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Planning & Zoning Commission
February 3, 1994
Page 3
Mullen said the neighborhood expressed great concern about the proposed secondary
access onto California Avenue; the original proposal submitted did not include that
access because the developers anticipated the neighborhood's concern about
funnelling traffic onto California Avenue. The revision of the site plan was based on I
objections from the fire department for secondary access; the developer attempted to .
design the access in a manner so that it would not be used as a trafficway by the
residents of the proposed complex. The developer feels the appropriate route is from
Lakeside Drive, which is designed to hancjle the volume of traffic that may be
generated from the proposed development. ~t the demand of the Commission, the
revised plan incorporates break-away bollards and will include sign age to inform people
it is an emergency access only and must be kept clear.
Mullen said, regarding the request by the Commission with respect to shielding the
headlights from cars that might be parking on the proposed project from the adjoining
Lakeside property, the developer has decided that rather than providing decorative
fencing, the carports structures will be constructed with a roof and three sides so
there will be no opportunity for headlights to shine through the carports into the
, adjoining property, In response to the Commission's condition, the decorative fencing
along the westerly boundary has been extended on the revised plan from the
northwest corner of the property down through Lot 39.
Mullen said the remaining revisions to the plan were primarily of a technical nature to
respond to the Engineering Department's comments concerning locations of the water
and sewer lines. Based upon the fact those issues have been resolved and the
Commission's concerns and conditions have been satisfied, he requested the
Commission approve the project. The developer feels the requirements imposed by the
Code and the Commission have been met; he urged tire Commission to act on the
application tonight.
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Boose, distributed copies of the latest revised plan to the Commission.
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Carol Haack, 2302 Miami Drive, said the response from the developer to any of the
points brought up by the neighborhood association has been nothing; the developer
has responded somewhat to the points brought up by the Commission. No extra
landscaping has been provided except what the Commission has asked for. The
neighborhood asked for a fence in order to keep the security of tReir properties from
litter, noise, and foot traffic, The neighborhood asked for reduced density; the present
zoning of RM-44 is ludicrous and the space should be zoned for no development. The
developer is trying to cram 84 apartments into a tiny area; the reason for the present
configuration is because one portion of the area is a swamp. She said the proposal
does not make a lot of sense to her or to the neighborhood and she suspects the
Commission agrees, The neighborhood had asked for two, rather than three, story
buildings; she does not feel this was responded to, There was also no response to
comments about the aesthetics of the entire project. The proposed development
would be looming over the single-family houses and does not fit into the neighborhood.
She would rather see duplexes that would physically and aesthetically fit into the
neighborhood better,
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Planning & Zoning Commission
February 3, 1994
Page 4
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Haack said this project will be a permanent intrusion on their neighborhood and the
devaluation of their properties is very real to the residents. She said she is trying not
to get emotional but it is an emotional issue to the residents of the neighborhood; she
feels the Commission has been very thoughtful and seems to understand the
neighborhood's, concerns, She feels the Commission really does take an interest in the
feelings of the residents in this area and she is glad the Commission seems to be
responding positively.
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Marv Lewis. 56 Reoal Lane, identified herself as the President of the Grant Wood
Neighborhood Association and said she appreciates the opportunities the neighborhood
association has had to work with the proposed plan and she hopes their input will have
some impact on the Commission's decisions. She said the neighborhood association
has received a great deal of help and direction from City staff.
Lewis said the neighborhood association had suggested that a bus stop be
incorporated into the plan because otherwise the residents of the project would catch
the bus at the corner of California Avenue and Miami Drive; this area is already very
congested and many people might cut through the properties along Nevada Drive to
get to the bus stop on California Avenue, The buses that run along that area are
already absolutely full at peak times and adding 84 more units to the area will add a
lot'of people to the area,
Lewis said it is unfortunate that the people in the neighborhood did not know what the '
area was zoned for and that some received incorrect information from their realtors.
She asked that the Commission consider the comments made by the residents of the ~
, area because it is something the neighborhood feels strongly about and perhaps it will
help the Commission make their decisions on what can be done to help this
neighborhood,
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In response to a question from Bovbjerg, Lewis said the current bus stop is just a sign
at the corner of California Avenue and Miami Drive, adding many City High students
use that bus to get to and from school. She noted Lakeside Drive is a collector street
and gets a lot of traffic so a bus stop on the street may be dangerous; it may be better
to provide for a pull-off area for the bus,
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Leslev Wrioht. 2413 Whisoerino Prairie, said she has lived in the area for about 1 1/2
years and knew it was a developing area; she appreciates and admires the work Mary
Lewis, as president of the Grant Wood Neighborhood Assoc:ation, has done in creating
an identity for a part of town that is in the process of going through very rapid
expansion, She said it was their understanding that with the recent expansion of
Grant Wood School it was taken under consideration that there would be a lot of new
children coming into that school from the Sycamore Farms area; to suddenly hear there
will be 84 more units in the neighborhood, which could potentially have school children
living in them, was astonishing to the neighborhood. It is not clear to her that
possibility was ever discussed with the school board and that addition of children into
her children's school was part of the plan.
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February 3, 1994
Page 5
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Wright said this project intrudes into a neighborhood that is trying hard to keep an
identity and to develop itself 'in a way that everyone feels comfortable with, The
aesthetics of shoving three story buildings in between single-family homes and the
Lakeside Apartments is startling for both sides. She noted other development around
this neighborhood seem to have made a very conscious attempt to keep fairly decent
property sizes but suddenly there will be this very compact development right in the
middle of the neighborhood; it has nothing to do with the character of the rest of the
neighborhood and Lewis has done a wonderful job of creating a character for this
developing neighborhood, which is difficult to .do.
Wright said she is also concerned because there is never adequate parking provided
for multi-family unit complexes and she fears cars from the new development will park
on Lakeside Drive, which is a bus route ,and will be the main route through the
neighborhood. She noted there are no stop signs currently on Lakeside Drive and there
are a lot of kids that use that street.
Jim Haack. 2302 Miami Drive, said he would like to address the perception of a person
involved in a major site plan review process as it appears to him. At first, he wanted
to try to divorce the issue, of the review process totally from this particular
development but from his perspective, that is not possible,
Haack said last December 17, C.B. Development representatives presented a major site
plan to the City of Iowa City staff for Meadowlark Condominiums; on that same day,
a sign was placed along Lakeside Drive at the end of the site. It was a small white
sign against a white, snow-covered field background, which said in red letters "Notice
of this property to establish an 84-unit apartment complex. For information, call 356-
5120." The sign was placed at the edge of the street right-of-way and its location
was such that it was fairly easy to miss against the snow, particularly at 5:00 p,m.
when most people were coming home from work. The location of the sign was not
on a route that most of those 'owning homes abutting the site normally travel and it
only stayed up about one week because the adverse weather quickly knocked the sign
to the ground, where it has been since Christmas weekend.
Haack said the sign had accomplished its purpose; a number of residents from the
neighborhood called the number listed and spoke with Julie Tallman, who was very
helpful and informed the residents of the proposed development and provided answers
to questions regarding the neighborhood~s opportunities for input in the decision, The
residents were told if they could obtain signatures representing owners of 20% of the
property adjoining the site, they could force a review by the Planning and Zoning
Commission and at that forum, the residents could express their concerns, Several
other members of the City staff who guided the residents through the process told
them they had 20 working days to submit the petition but suggested it be done as
quickly as possible because the Housing and Inspection Services Director had
expressed an opinion that if he approved the site plan prior to submission of a petition,
it would be too late for any neighborhood action.
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February 3, 1994
Page 6
Haack said after the residents submitted the letter requesting the review by the
Commission to staff, the Grant Wood Neighborhood Association held an informational
meeting for any persons interested in the development; Larry Schnittjer of MMS
Consultants and Charles Mullen, an attorney for the Barkers, were present to represent
the developers, The neighborhood identified a number of concerns about the proposed
development and made several suggestions to the developer's representatives about
ways to make the proposed development more attractive to the neighborhood. Mr.
Mullen promised to try to contact the developer and have a response prior to the
Commission meetings; the response recei,ved tonight was to not compromise with the
neighborhood over any of the issues,
Haack said at the informal Commission meeting, Doug Boothroy presented the major
site plan to the Commission. The Commission asked a number of questions of Mr.
Boothroy, Mr, Schnittjer, and Mr. Mullen; the questions addressed not only some of
the concerns presented to the Commission in letters from the neighborhood but also
concerns voiced by City staff. The neighborhood representatives who attended the
meeting were not invited to speak and, while they understand this is the procedure for
the informal meeting, they did regret they had no opportunity to contest any of the
responses or rebut any of the arguments made by the developer's representatives or
what the residents perceived to be a certain bias in Mr. Boothroy's representation of
the plan and direction given the Commission regarding their latitude in the review
process,
Haack said there is a pamphlet published by the City of Iowa City which outlines the
sequence of events for the review process once a site plan review is placed on the
agenda for the Commission; according to this information, the developer was required
to post notification of this formal meeting at the site being considered for plan approval
at least 6 days prior to the meeting, That notification was never made, Haack said
he' is not claiming any more people would have attended the meeting if legal and
proper notification of the meeting had been made to the neighborhood; he noted there
are a number of concerned residents present at the meeting, The lack of notification
does tend to reinforce the neighborhood's feeling that their concerns are being taken,
at least by some people, as somewhat inconsequential and they feel they are being
allowed comment at this meeting, albeit somewhat reluctantly, only because there is
a legal obligation to let them speak. He said he does not feel that sense from the
Commission, but from the developers and one particular member of City staff and from
the fact that the residents' chance to speak is happening only because of a legal
technicality which some people apparently regard as about as important as following
procedures on notification and soliciting opinions from the neighbors,
Haack said the neighborhood also feels that the developer's unwillingness to make any
concessions to the neighbors' concerns or even take them seriously can only be
interpreted as a total lack of interest in those concerns and a lack of interest by the
developer in trying to become a part of this neighborhood, Conversely, with only the
one exception he noted earlier, the City staff who have shepherded the residents
through the process have been very helpful in trying to ensure that they made the
correct responses and could get their concerns heard by the Commission. He listed
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February 3, 1994
Page 7
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Julie Tallman, Bob Miklo, and Marsha Klingaman, adding they have made every effort
possible to ensure the residents understood the process involved in bringing the review
before the Commission and in ensuring their concerns were heard; there has only been
the one voice within the City staff that would seem to question the legitimacy of the
neighborhood's concerns and their appearance at the Commission meeting. '
Haack noted if federal money was involved in the development, an assessment of the
impact on the surrounding environment, both the physical and the social environment,
would be required; a similar type of assessment is being performed in conjunction with
the Melrose Avenue widening project. Mr, John Nesbitt, who is the editor of the
Community Bulletin, has developed a set of criteria based on the City's environment
policies of the Comprehensive Plan, which he uses as a basis for formulating an
assessment of the impact on the neighborhood. Haack asked if there is any less value
to considering the impact on a neighborhood, qnvironmentally, physically, and socially,
simply because there is no federal money involved.
Haack said there was a rllmark made during the Grant Wood Neighborhood Association
meeting that the proper time to discuss use of this parcel of land,'downzoning of this
parcel of land, and existing zoning of this parcel of land would have been during the
development of the City's Comprehensive Plan, at the time the land was originally
zoned, At that time, there was no neighborhood or single-family residential homes in
this area. The zoning of RM-44 may have made some sense at that time; over the last
20 years, the City has grown, land use has changed, and what was once a sensible
plan for development is no longer appropriate considering the surrounding use.
Haack said one comment he has heard several times in the last week was that there
were some basic design problems with Lakeside Apartments regarding the way traffic
merges into City streets and the way the apartments were placed in the neighborhood;
Mr. Schnittjer commented that Lakeside Apartments was the mistake that caused the
Site Plan Review Ordinance to be written in the first place. Haack said he is afraid in
years to come, Meadowlark Condominiums will be held up as the mistake which
caused the Site Plan Review Ordinance to be revised to consider the impact of infill
development on adjoining neighborhoods, Some short time ago, the Site Plan Review
Ordinance was revised to help expedite the approval process for developers and new
developments; perhaps it is time to reexamine the process in terms of assessing and
giving consideration to the impacts, whether adverse, beneficial, or benign, of the
developments on the existing neighborhoods adjoining the property.
Haack said he understands the Commission may not be able to consider those effects
in their decision but asked that consideration be given at some point in time to enabling
the Commission to examine those issues and to determine whether or not the
Commission could consider how to best make an in/ill development fit in with the
existing neighborhood. He thanked the Commission for their consideration and
support,
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February 3, 1994
Page 8
Richard Rhodes II. 2014 Rochester Avenue, said this tract drains into the industrial
park branch of the north branch of Snyder Creek; the Commission has just spent a
great deal of time dealing with the impact of Sycamore Farms development on the
wetlands of the Snyder Creek Bottoms and this is another area that is relatively close-
by and drains to that same bottom. He said he would like the Commission to give
some consideration to the storm water detention facility in the proposed development
because there will be a large amount of pavement and a large number of cars
generating a lot of pollution that will go into the stormwater basin. He noted there
seem to be no provisions on the site plan for the kind of vegetation that goes into that
storm water basin and little consideration about where the water goes from this tract;
perhaps something could be done to ensure planting that basin with plant materials
,that would filter out some of the pollutants, as the Sycamore Farms Development team
is proposing for their treatment facilities for stormwater drainage. He thanked the
Commission for their attention to this matter.
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Carol Haack said, in response to Mullen's comment that some people have represented
that area as a buffer zone or "no development" area, she knows of two people
specifically who did; one was their realtor when they purchased their home 14 years
ago and the other was Carol Barker herself who specifically told a homeowner in the
neighborhood within the last year that area would not be developed. She said during
the Commission's January 31, 1994, informal meeting, the idea of a row of arbor vitae
to screen the noise and headlights was suggested by the Commission; she suggested
planting the arbor vitae now and waiting four years until it was adequately grown to
proceed with the development. She asked the Commission to delay or deny the
proposed development.
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Lesley Wright said it was pointed out the developer was going to put in a fence on the
northwest corner to screen headlights coming into the neighborhood; she noted there
is parking proposed all along the 7 units, which means headlights in between every
unit will shine 'through into the properties beyond. With regards to the issue of
building an 8 foot high fence and that being an intrusion into the neighborhood and an
artificial separation, the proposed three-walled carports on the other side of the
property will be exactly the same kind of artificial separation between this development
and the Lakeside apartments; this seems to negate the first argument for not building
a fence on the side of the development with single-family homes.
Wright said her feeling about this development and the way it has been presented to
the neighborhood causes her great concern about the whole issue of development in
Iowa City; up to this time, it s~emed that' people from the City were coming out to the
Grant Wood neighborhood area and being very open to talking about what the
development was going to be in the area and the neighborhood was really aware of
what was going to be happening. This process has been a real shock to a lot of the
neighborhood residents and it leads her to think there are going to be bad feelings
generated about development in Iowa City. She would rather have development be
something that everyone participates in and that it be part of a City-generated and
organic process instead of something that is just shoved down peoples' throats. She
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February 3, 1994
Page 9
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is very concerned that development not come to appear that way in Iowa City and that
it be treated rationally.
Martha Shaw. 2330 Nevada Drive, said her backyard will overlook the three-story
buildings; in response to Mullen's comment that fencing would be an artificial
separation, she does not feel that is anyone's intent but with multi-family dwellings,
the turnover of residents occurs almost annually and these residents would not be part
of the neighbQrhood like those who have and "Yilj live in the neighborhood long-term.
To use that as an excuse to not spend the money for putting up a fence to make the
development at least somewhat tolerable to those who will have to look at the
development night and day is ridiculous and she asked the Commission to reconsider
that request. '
Bovbjerg asked Schnittjer to address Rhodes' concerns regarding the storm water basin
and the drainage from that basin to Snyder Creek Bottoms,
Larrv Schnittier, MMS Consultants. said the stormwater basin for this facility will act
as a settling basin; the water comes into one side of it, is settled out, and then leaves
through the outlet structure on the opposite side. After the water leaves the
storm water basin, it actually goes into another storm water basin in Whispering
Meadows which will settle out even more of the heavy materials that may be
transported in the water. He said it is not just a willy-nilly design that has not been
thought through.
Bovbjerg asked if the outflow pipe would be considerably above the bottom of the
basin; Schnittjer replied the outflow pipe must be at the bottom so it will drain but the
bottom is relatively flat so the water does not gush across the basin to get to the
outlet. The water will enter the basin, pool up, and leave the basin gradually.
Bovbjerg asked if the Whispering Meadows pond was calculated to include drainage
from' this site or if it would be reconfigured to handle the additional drainage.
Schnittjer said the drainage design is not impinging on the capacity of the Whispering
Meadows pond; the water from this area already drains to that pond and the rate of
run-off with the proposed storm water basin will be the same or less than the current
run-off, adding the storm water basin is mitigation for the rapid run-off caused by
developing the site.
Bovbjerg asked where the water goes after it leaves the Whispering Meadows site,
Schnittjer said the water goes across Highway 6 to the north into north Snyder Creek.
In response to a question from Dierks, Schnittjer said there was no specific vegetation
planned for the stormwater basin, adding the area would be seeded according to Iowa
City's requirements for these types of facilities, He said areas that remain a little
wetter often naturally acquire vegetation of the habitat often associated with that.
Dierks asked how the storm water basin would be dredged periodically; Schnittjer said
if there was a large amount of siltation during the construction project, the basin would
need to be dredged but after that, there will not be a great deal of material to clean out
of the basin and most of it can be assimilated by the basin itself, In response to a
question from Dierks regarding clogging of the outlet drain, Schnittjer said the drain is
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February 3, 1994
Page 10
located almost next to Lakeside Drive and is relatively accessible; it will be maintained
by the homeowners association.
Dierks asked if the proposed buildings would be condominiums or apartments;
Schnittjer said the buildings will be set up in a condominium regime with multiple
owners of the buildings. He said the developer feels there will be a better mechanism,
through pride of ownership, for keeping the entire area properly maintained,
Rhodes asked if Schnittjer was referring to the existing storm water detention facility
on Whispering Meadows in his earlier comments as opposed to the wetland park;
Schnittjer said that was correct.
In response to a question from Wright regarding the responsibilities of the homeowners
association for upkeep of the buildings and surrounding property, Mullen said the
condominium regime that has been proposed is a regime of 84 individual units housed
in seven separate buildings. The marketing plan is to market the buildings as 12-unit
investment-type properties, rather than targeting individual owner-occup.iers. The
.
entire project is subject to a single condominium declaration that requires that the
entire project be maintained uniformly. Each of the units within the project will bear
equal assessments for the maintenance of the grounds as well as the buildings
themselves; all of the common areas, both general and limited, will be maintained by
virtue of assessments levied by the homeowners association against all of the units,
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Dierks asked if each owner could construct a fence along the backyard of their
structure or landscape in a method different than the adjoining buildings; Mullen said
no, that is a common element in the regime subject to the control and direction of the
homeowners association, Any improvements within the common areas must be
approved by the association's Board of Directors; without the consent of the all of the
owners of the project, no changes can be made in the common areas except those
things that are permitted by the declaration.
In response to a question from Bovbjerg, Mullen said the units are described by
reference to the surfaces of the interior walls; what the investor owns is 12 separate
spaces enclosed by the building, hallways, windows, and doors, Everything outside
that area that has been described as a unit in the declaration is the responsibility of the
homeowners ~ssociation to maintain, including the hallways within buildings, the
exteriors and roofs of the buildings, lighting, landscaping, parking, drives, sidewalks,
and the water mains to the extent that they are private.
Bovbjerg asked if renters of the units would be members of the homeowners
association; Mullen replied the owners of 'the buildings would be members of the
homeowners association, which is designed to have a Board of Directors with five
members.
"
Jim Haack noted the proposal includes fairly narrow back yards and asked if there
were provisions in the site plan for playground space for children of the residents of
tile development.
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Planning & Zoning Commission
February 3, 1994
Page 11
Public discussion closed at 8:48 p.m.
In response to a question from Jakobsen, Senior Building Inspector Ron Boose said
most of the deficiencies listed in the staff report have been addressed: the water main
is labelled as B inch throughout the development but as 6 inch in the note at the top
of the plan; the easements have been laid out but will need to be accepted by the
Council after the plan is approved but before construction commences; according to
the Site Plan Review Ordinance, the performance guarantee will be required to be
submitted at the time the building permit is issued; the utilities have, been illustrated
in the latest plan; the storm water management easement has been changed slightly
to remove part of one car port from the easement area; and the sanitary sewer has
been realigned. The issues regarding secondary access are in the Commission's hands
at this point. Even with the revised plat, there are still a few minor issues to be
resolved: the plan needs to indicate that the units are two bedroom; the developer has
been asked to indicate the parking spaces required (1681 and provided (172); the
correction of the water main note; the developer needs to add a note indicating the
emergency access signage; and there remains one small tree in the water easement
that Public Works would like removed.
Dierks asked if the developers can be required to put a sign at the corner of Miami
Drive and California Avenue, indicating no outlet; Boose said that sign is already
posted.
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Gibson suggested, at a minimum, the motion for approval include the requirement for
a fence to screen the entire length of this property where it is adjacent to single-family
residences; the fence should be at least 6 feet high, The 4 feet high fence indicated
on the plat does not provide any privacy and he feels it is important to create a sense
of privacy between the properties, adding he does not agree with Mr. Mullen's
comments,
In response to a question from Dierks, Moen said there was a misconception on the
signs required to be posted; there was a sign that was posted with regard to the notice
that a site development plan was being proposed for this development. The brochure
referred to by Mr, Haack does not specifically address site plans and the ordinance
regarding site plan review and approval does not reference the need for a sign to be
posted 6 days in advance of the hearing by the Commission,
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Starr asked the appropriate action to create an additional bus stop near this
development and at what point the number of riders would trigger adding another bus
on a route; Miklo said he was not familiar with those requirements but could refer them
to the Transit Planner. Scott said the Commission could make a subsidiary
recommendation to Council requesting the City to look into the possibility of the
additional 84 units triggering an additional bus stop but could not place that as a
condition on the site plan approval. Bovbjerg said she would like to know how and
when a stop light at the corner of Lakeside Drive and Highway 6 would be triggered.
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February 3, 1994
Page 12
Scott said if the Commission finds this proposal favorable, there are three issues the
Commission should ask the City to look at: a stop light at the intersection Lakeside
Drive and Highway 6; an additional bus stop in this area; and the prohibition of parking
on Lakeside Drive, if it is not presently there.
Starr moved to approve the site plan for Meadowlark Condominiums, a 4.3 acre. 84.
unit multi.family residential development located on the north side of Lakeside Drive,
subject to:
1.
The emergency secondary access from'the development'to California Avenue
must include the following:
(a) break-away bollards at both ends of the cited emergency drive be
installed and maintained by the developer; and
(b) "No parking' Emergency Drive" and/or other appropriate signage at both
ends of the emergency drive be installed and maintained by the
developer.
The emergency access be kept clear of any obstructions at all times. Special
care needs to taken in the handling of snow removal by the developer and by
the City at the ends of California Avenue and the emergency access.
2.
In addition to the screening and fencing that is shown on the plan, a six foot
high wooC: screening fence be installed at the rear lot lines from California
Avenue through Lots 33.39 and Lots 141.145, and that the following additions
be noted on the plat: that the units are slated for two bedroom apartments;
that the numbers of total parking spaces provided are listed; that no less than
168 parking spaces, as required, be shown; that the note on the water main
should read "8 inches"; and that the tree that is in easement be moved.
Jakobsen seconded.
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Gibson noted that Lakeside Avenue is 33 feet wide and has ample space for parking
on both sides, Boose noted Lakeside Drive is already posted for no parking on either
side; the stop lights are already included in the City's Capitol Improvements Project.
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Gibson said he has a high level of empathy for the neighbors' situation; he wished they
had come to th'e Commission at a time when the Commission was not faced w'ith the
aClion they have before them tonight, adding they might have met a sympathetic
hearing in terms of decreasing the allowable density on this particular parcel had it
been brought in as a vacant piece of land. He said it is almost tragic to hear people
\~ome before the Commission and say they did not know about a proposed
development or zoning designation because the Commission is very dependent upon
public input and welcomes it whenever offered.
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February 3, 1994
Page 13
Gibson said he believes it is incumbent upon the Commission to provide a certain
amount of reliability, stability, and a confidence level in the planning and zoning
activities that go on in the community; this applies to the developers as well as to the
neighbors. The developer has every right to develop this particular parcel at a much
higher density but for some reason, has chosen not to, He said he personally feels
some obligation to the developer as well. He added he is disappointed the developer
has not been more sensitive in terms of the development of this site; even though it
is totally within the bounds of the density, it stil! strikes him as almost an intrusion into
this particular neighborhood and he wishes the developer had been a little more
sensitive to those issues.
Gibson said he thought Jim Haack had an interesting idea concerning the subject of
infill development, adding there are probably many parcels around the community that
are residuals that will cause problems if they are developed in the manner the zoning
continues to permit. He noted he did not agree with Mr. Mullen's comments
concerning the value or appropriateness of a fence and that is why he made the
suggestion regarding the fence that he did.
Bovbjerg said she has been feeling very frustrated with tied hands and she is glad the
tying of the Commission's ~ands was somewhat loosened by,placing conditions on
the approval; she feels the conditions proposed are good and will ameliorate some of
the impact of the proposed development on a very pleasant neighborhood, She said
she is also very pleased that the Commission heard some very specific concerns of the
neighborhood, adding the Commission needs that input to help them with their
decisions.
Dierks said she has concerns about the size of the buildings but if two story buildings
were requested, because of the allowable density for this tract, the result would be
more buildings being placed on the tract. She agreed with Bovbjerg's comments
regarding the Commission's hands being somewhat tied; if the Commission had been
presented with a request for downzoning on a vacant piece of property, the
Commission could have done more but the Commission is now considering a
development proposal that is within its legal bounds and it is difficult for the
Commission to do any more than what is included in the motion, She agreed there
definitely needs to be a fence between this development and the single-family
dwellings, adding arbor vitae or some type of bushes should be planted all along the
fence,
Starr and Jakobsen agreed to amend the motion to include under condition #2 that the
fence have the finished side toward the single-family residences or that a 6 foot high
fence comparable to the one shown on the plan, which is double-sided, be
constructed.
Scott said the tract in question was rezoned as part of the update of the City's
Comprehensive Plan and Zoning Code in 1983 to RM-44, which is a high density multi-
family zone, He noted prior to its RM-44 zoning, the land was probably zoned R3A,
which also allowed rather high density multi.family development. He agreed with the
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February 3, 1994
Page 14
comments of the other Commissioners, adding if the proposed development had come
in exceeding RM-20 density, he believes the Commission would have had strong
reservations against that type of development on that small of an area of infill.
In response to a question from Jakobsen, Scott said if the site plan is approved, the
Building Department is free to issue permits at the appropriate time; the site plan does
not go to the Council for consideration,
Tho motion carried on a 6-0 vote.
Scott thanked the residents of the neighborhood for attending the meeting. Jim Haack
thanked the Commission for their thoughts, comments, and support. I' ,i
Recessed at 9:15 p.m.; reconvened at 9:25 p,m,
COMPREHENSIVE PLAN ITEM:
1, Public discussion of an amendment of the Comprehensive Plan to change the land use
map designation of property located east of Harlocke Street from 16-24 dwelling units
per acre to 2-8 dwelling units per acre.
Gibson moved to defer discussion of the proposed amendment to March 3, 1994.
Jakobsen seconded. The motion carried on a 6-0 vote.
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ZONING ITEM:
1.
REZ93-0007, Public discussion of a City-initiated application to rezone an approximate
17.08 acre tract of land located generally on the east and west sides of Harlocke
Street and north of Highway 1 West from RM-44, High Density Multi-Family
Residential, to RS-5, Low density Single-Family Residential 15,5 acres, and RM-12,
Low Density Multi-Family Residential (approximately 11.58 acres),
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Gibson moved to defer REZ93.0007 to March 3, 1994. Jakobsen seconded. The
motion carried on a 6.0 vote.
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SUB94-0001. Public discussion of an application slJbmitted by Thomas an'd Marilyn
Alberhasky and Jeannie Tack for preliminary plat approval of a resubdivision of Lot 5
and portions of Lots 4 and 6 of a resubdivision of Lot 4 of Ohls Subdivision, an
approximately 3.71 acre, nine-lot subdivision located south of Mall Drive. (45-day
limitation period: February 28, 1994,)
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Miklo said the plat is in order for approval and staff is recommending approval.
Public discussion opened at 9:27 p.m.
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Page 15
Richard Rhodes II. 2014 Rochester Avenue, said this resubdivision drains into a branch
of North Snyder Creek and the proposed development will have an impact on the
drainage of stormwater from this site, adding he was disappointed with the
recommendation to waive the stormwater requirements for the proposed subdivision.
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Rhodes noted further east along Snyder Creek there appears to be appropriate spaces
for storm water treatment and suggested the Commission consider the application of
impact fees to build storm water facilities to mitigate the impact of storm water on the
Snyder Creek Bottoms and the wetlands they contain. He expressed concerns about
flow-through drainage from the industrial parK; a stormwater retention facility could
be one step towards interrupting that drainage and could help avoid accidental toxic
waste contamination of Snyder Creek Bottoms from the industrial park. He urged the
Commission to consider imposing impact fees for infill developments such as the one
proposed, where there will be downstream impacts even though the current storm
sewers are apparently large enough to accommodate all of the discharge once this area
is fully developed,
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Scott asked, in the 1988 letter from Director of Public Works Charles Schmadeke, if
his reference- to the downstream storm sewer system meant that the potential negative
impacts from run-off into the street is factored into the storm sewer facilities already
present. Miklo said he could refer the question to the Public Works Department.
Rhodes said his concern is on the impact of the stormwater at the'head of the stream
and from the stream onto the wetlands. He said he thinks there is undeveloped land
towards Scott Boulevard in the industrial park that could be used for storm water
storage and some type of mitigation of potential impact,
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Larrv Schnittier. MMS Consultants. said he has reviewed the plats of the industrial
park in the past and he believes there are at least two different areas of storm water
storage facilities within the industrial park along the various branches of the drainage
system.
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In response to a question regarding the addition of a note to the plat limiting permitted
curb cuts to the two access points designated on the plat, Miklo said that had been
done,
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Public discussion closed at 9:34 p.m.
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In response to a question from Dierks, 'Schnittjer said there are sidewalks in front of
the Lenoch and Cilek building and the Kindercampus and also in front of the La Petit;
those sidewalks will be connected with this development.
Starr moved to approve SUB94.0001. Dierks seconded.
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February 3, 1994
Page 16
Starr said it appears, according to Schmadeke's letter, a storm sewer system was
designed taking this tract into consideration; Rhodes' concern deals with the entire
area and while he would be hard-pressed to not consider this request based on that
concern, he hopes the City could look at the entire area on a larger scale, if needed.
The motion carried on a 6-0 vote.
2. SUB93-0011. Public discussion of an application submitted by Dean Oakes for
preliminary plat approval of Scott's Fourth Addition, a seven lot, 13.4 acre
resubdivision of Lot 4 of Scott's Second Addition located in Fringe Area 8 west of
Naples Avenue in the southwest quadrant of the Highway 1/Highway 218 interchange.
(45-day limitation period waived to February 3, 1994.)
Schnittjer asked that this item be deferred to February 17, 1994; Miklo confirmed a
letter waiving the 45-day limitation period had been submitted to staff.
Dierks moved to defer SUB93-0011 to February 17, 1994. Bovbjerg seconded. The
motion carried on a 6-0 vote.
VACATION ITEMS:
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VAC93-0006. Public discussion of a City-initiated application to vacate a 4,691
square foot portion of the Linn Street right-of-way located west of Gilbert Street and
north of Benton Street.
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Miklo said some issues were discussed at the Commission's January 31, 1994
meeting that were not detailed in the staff report; at that time, staff had recommended
that 10 feet of dght-of-way be retained along Gilbert Street. A Commissioner
suggested that as a trade for the vacation of the remainder of the property, in the
areas where the City does not have that 10 feet for a total of BO feet along Gilbert
Street, the right-of-way be brought up to 80 feet the length of Gilbert Street adjacent
to this property, Staff recommends approval of the vacation subject to the retention
of a utility easement over the entire property, staff review and approval of a
development plan prior to the sale of the property, the establishment of a conservation
easement to the top of the bank of Ralston Creek, and the retention of 10 feet of the
property shown in the proposal to vacate.
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Public discussion opened at 9:40 p.m.
Tom Anthonv. Landmark SurvevinQ, said through the efforts of Landmark and the
developers, a compromise was requested on the 10 foot request from City staff; the
compromise was for a 4 foot extension rather than 10 feet to allow for the 8 foot wide
sidewalk requested by the City and at the same time, allow the developer and builder
more flexibility in a building area, The developer is still requesting that the
Commission's motion be made to the compromise, rather than the staff's solution. He '
said the compromise will affect the front setback and the rear setback on the Ralston
Creek area, which seemed to have a high level of concern with the Commission; if the
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Page 17
developers lose their 5 foot setback at the back, the developers will be placing their
buildings and retaining wall closer to the creek, which is contrary to what some of the
Commissioners want.
Anthony said there has been a lot of recent commercial development along Gilbert
Street and to the best of his knowledge, the argument for an 8 foot wide sidewalk has
not come up before and it seems strange for the City to pick it up now as or,e of the
last pieces along Gilbert Street is being developed, He said the developers would not
feel so bad about the request if the property on, either side of this tract alsCl had 8 foot
wide sidewalk.
Anthony said the mention in the staff report for utility easements remaining over the
entire parcel is not correct because a utility easement over the entire right-of-way
would be the same as keeping the same right-of-way and not vacating it; a building
cannot be constructed on a utility easement. He said that should be modified so the
easements are where the utilities are located rather than over the entire right-of-way;
he is sure that was the intention of the Engineering staff,
Miklo said the Public Works Department referred to the entire right-of-way during the
staff review of the request; the question' could be referred back to the Public Works
Department or the Commission could frame their motion subject to the approval of the
Public Works Department in terms of the location of the utility easement. Anthony
said the developers would be comfortable with that condition.
Anthony reminded the Commission of the positive impact of all the rebuilding that has
occurred in that neighborhood already; a lot of good commercial development has
taken place in the area and this proposal would replace the last remaining eyesore in
the area with a good-looking, high dollar, tax base creating building and would be great
improvement on the neighborhood,
Dierks asked Anthony to explain the developers' proposal for treatment along the bank
of Ralston Creek, Anthony said, with respect to the conservation easement, the staff
request was that the easement be up to the top of the bank from the bottom of the
creek; the bank of the creek was outlined in the last drawing presented by the
developers, He noted the majority of the creek bank is outside the developers'
property and the easement will only affect the lower corner of the tract, which is close
to the wing wall.for the bridge on Benton Street; it is a steep area and not usable by
the developer,
Anthony said the developers do not wish to use a retaining wall if it is avoidable
because they are expensive and unattractive. He noted the 5 foot setback at the rear
of the property is optional; a 0 foot setback is allowed in this particular zone. Moen
confirmed there is no required rear yard in this particular zone so the developer has the
prerogative of building to the property line; if the developer elects to build to the
property line, one set of building standards apply but if the developer chooses to
utilize a lessor standard of construction, the minimum rear yard setback is 5 feet.
Anthony said if the developers are forced to build with a 0 foot setback, they will be
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Page 18
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more inclined to have to deal with a retilining wall than if they have 5 feet of buffer
to work with and can use terracing rather than concrete. In response to a question
from Dierks, Anthony said the developers own approximately 18 feet of the creek bank
at the south end of the property; he said another consideration is that the present
plans are to keep the building in the notthwest corner of the tract so there would only
be retaining wall in that area, if needed.
Dierks said she has some real concerns about a concrete retaining wall along the creek;
she asked if there was a way to develop the property and avoid the use of a retaining
wall. Anthony said use of a retaining wall is more likely if the developers are not
allowed a 5 feet setback against the back property line; if the developers lose 10 feet
of right-of-way on the front, it will push the building farther to the back of the lot.
Gibson said staff has now heard quite a bit of conversation about the interests of the
Commission regarding this parcel and have heard the developers' side; he wondered
if staff and the developers could continue negotiations until an agreement is reached
or it is found that they simply cannot agree on the points enumerated by the
Commission. He said the Commission is not capable of working with the detail
involved in this request; he would like to see the creek protected and he feels the
proposal needs more work. Anthony asked that the developers not get carried into a
site plan review at this stage.
Richard Rhodes II. 2014 Rochester Avenue. said he still has serious concerns about
filling in the flood plain of Ralston Creek and he has not heard anything yet from the
Commission that addresses this issue but would like to.
Anthony said as a land surveyor, he has checked the elevation of that building and site
and it is above the 100 year elevation presently; anything done to the tract would raise
it more.
Public discussion closed at 9:56 p.m.
Gibson moved to defer VAC93-0006 indefinitely. Dierks seconded.
Miklo said if the concern of the Commission is that retaining the 10 feet of right-of-
way along Gilbert Street would push the building 5 feet closer to the creek, that could
be addressed by requiring a 5 foot rear setback. Gibson said he would like to see a
compromise reached between the City and the developers and he is not ready to vote
on the request. Scott noted the Commission has not given staff any direction contrary
to what staff has already asked for from the developers, Gibson said there has been
enough discussion by the Commission and the developers for staff to reach a solution.
Miklo said a drawing showing the buildable area if the setback is retained on Gilbert
Street and if there is a setback from the property parallel to the creek would be
beneficial to everyone involved,
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Bovbjerg said one issue that has not been addressed is the difference in height and the
fall-off between Gilbert and Benton streets and where the building is right now, adding
she cannot make a good decision based on all of the topographical problems
outstanding with this site.
Scott said he is not nearly as perplexed as the other Commissioners because he
intends to vote against the proposed vacation if he has the opportunity to do so; no
one has made a convincing argument that it is in the City's best interest to vacate this
parcel. By vacation, it brings up all kinds of other problems and he is not blaming the
'developers because they should be interested in their welfare, The developers are
arguing from the standpoint of maximizing utilization of the lot once they purchase the
right-of-way; Scott would argue in the reverse that if the right-of-way is not vacated,
there are not all the problems to deal with. The only argument that is made is that the
lot will be developed and it will improve the site; he is not sure that he feels that
particular building and the utilization of it is that much of an eyesore. If engaged in a
purely private transaction, it would be to the City's benefit, not the developers', to
gain that particular property. Based upon what the Commission has been told by staff,
he feels the appraisal on the value of that particular lot is absolutely ludicrous because
without that lot, the other lot has little value,
The motion carried on a 5.1 vote. with Scott votina in the neaative.
2,
V AC94-0002. Public discussion of a City-initiated application to rescind the vacation
of the southern 97 feet of the north-south alley in Block 102 bounded by Clinton,
Burlington, Dubuque and Court streets. .
Miklo said the Commission recently recommended approval of the vacation of the alley
to the north of this area; that vacation is being currently being reviewed by the
Council. Staff recommends rescinding the vacation on this porti,on of the alley to
assure that the adjacent properties have some access to an alley. The property was
previously vacated as part of the urban renewal process.
Public discussion opened at 10:05 p.m.
John Rummelhart, identified himself as one of the owners of the Rebel Plaza site
adjacent to the alley on the which the rescindment of the vacation is being proposed,
He asked if he can be assured that he will have access into and out of this alley from
Court Street now and forever, Miklo said the City could not guarantee access in
perpetuity but if the alley vacation is rescinded, it will become open to public access.
Rummelhart asked about the procedure to rescind the vacation; Miklo said the Council
would need to approve an ordinance rescinding the previous vacation ordinance,
Public discussion closed at 10:07 p.m.
Bovbjerg moved to approve VAC94-0002 to rescind the original vacation. Gibson
seconded. The motion carried on a 6-0 vote.
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Page 20
CONSIDERATION OF THE MINUTES OF THE JANUARY 20. 1994. PLANNING AND ZONING
COMMISSION MEETING:
Gibson moved to approve the minutes of the January 20, 1994, Planning and Zoning
Commission meeting, as amended. Bovbjerg seconded. The motion carried on a 6-0 vote.
OTHER BUSINESS:
Scott opened the floor for nominations of officers.
Dierks moved to retain, Scott as Chair I Bovbjerg as Vice Chair and Starr as Secretary.
Jakobsen seconded. The motion carried on a 6-0 vote.
Dierks noted it was interesting to look at the rescindment of the alley compared to the
vacation of the property along Gilbert Street and how Gilbert Street has changed. Moen noted
the creek was realigned when Gilbert Street was realigned.
ADJOURNMENT:
~ovbjerg moved to adjourn at 10:16 p.m. Jakobsen seconded. The motion carried on a 6-0
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George Starr, Secretary
Minutes submitted by Nancy Schreiber.
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MINUTES
PARKS & RECREATION COMMISSION
January 12, 1994
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS:
FORMAL ACTION
TAKEN:
PUBLIC DISCUSSION:
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John Beasley, Tom Bender, Bill Brandt, Jana
Egeland, Bruce Maurer, Matt Pacha, John
Pelton, Dee Vanderhoef
Deb Liddell
Carroll, coffin, Howell, Kriz, Moran, Norin,
Trueblood
Kerry Sesker and Pete Weyer
.
Moved and seconded by to ap~rove the minutes
of the December 15. 1993 meeting as written.
Unanimous.
Moved by pacha., seconded by Bender. to approve
the ~roposed fee and charge increases for
FY95. with the exception of fees relating to
the Swim Club. Unanimous.
Pete Weyer and Kerry Sesker addressed the
commission with regard to the poorly
maintained ice skating ponds in City Park and
the lack of ice skating facilities in Iowa
city. They requested that maintenance of the
ponds be improved and consideration be given
to creating more ice skating rinks by flooding
flat areas in other parks. Bob Howell stated
this year's effort was hampered by people who
began skating on the ponds before they were
ready, creating big ruts in the ice, and
flooding the ponds is effective only during
very cold weather. Also, the Parks Division
uses a small tractor to maintain the ponds and
the ice must be thick enough to support the
weight of the tractor. Sesker stated he
understood the problem with ponds is the
constant change in the water level and water
working its way onto the ice, refreezing and
creating big humps; this is why he is
recommending creating ice skating rinks on the
ground. Howell stated the Parks Division has
attempted ice skating rinks on the ground, but
it was a losing proposition due to local
weather conditions and the continual need to
flood them. ,Trueblood stated the only way to
have a remqte chance of maintaining good ice
in Iowa city is having a night crew to flood
and maintain the ponds. He stated, at the
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request of a city council member, he was in
the process of gathering information primarily
from Dubuque and Cedar Rapids on their costs
for maintaining their outdoor ice skating
facilities. Trueblood noted it requires a lot
of equipment and many hours of labor to'
operate and maintain outdoor ice skating
facilities; there is not a specific budget for
this purpose and the money would have to come
out of the regular operating budget. Bender
stated operating outdoor ice skating
facilities was very Labor intensive, and in
order to do so would require adjusting other
priorities to allocate money for this purpose.
Trueblood stated the commission had been
approached previously with respect to
constructing an indoor ice skating facility,
but it was determined at that time it was not
possible financially. He noted this same
individual is forming a non-profit
organization to work towards construction of
an indoor ice skating facility. Sesker
questioned whether the City had approached the
university of IO~la about' the possibility of
working together on recreational projects.
Trueblood stated a few years ago the
commission formed an ice skating facility
commi ttee to look into building an indoor
facility, and the University and Coralville,
along with the city, were represented on this
commi ttee. Trueblood stated the committee was
disbanded after the University stated they had
no interest in helping financially with the
project. Pelton stated as a matter of policy
enhancement of winter outdoor recreational
facilities if at all possible should be
pursued, and he would like' to see what could
be done to facilitate more facilities if
budgetarily possible.
PROPOSED FY95
FEES & CHA'RGES:
Proposed FY95 Recreation Division fees and
charges and the tentative fee proposals for
FY96 and FY97 were, reviewed and discussed.
Moran stated staff based most of the increases
in the fees/charges on $1.75 per class for
adult programs and $1.50 per class for youth
programs, with the goal of covering all direct
costs associated with the adult programs and
covering the basic costs of the youth
programs. with respect to the Social/Cultural
programs, Carroll stated some fee increases
were based on $2.00 per class for adult
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programs and $1.75 per class for youth
programs, the higher fee being directly
related to the cost of supplies. The Summer
Camp fee increase is due to the number of
children enrolled in the program that have
varying behavioral disorders who require a
lower staff/participant ratio, and due to ADA
expenses; i. e. , interpreters which are
required for special need children. with
respect to Aquatics, the only fee increases
proposed are for swim passes. The price. for a
Family Pass, which accommodates four
individuals, is equivalent to one youth pass
and one adult pass; the price for a Youth Pass
and, Adult Pass results in a "bargain price"
for youth and adult who swim more than three
times per week during the summer and more than
once a week for the remainder of the year.
with respect to Swim Club, staff is
tentatively proposing an increase in the pool
rental fee for exclusive use of the 50
yard/meter section. The fee would increase
from $15 to $30; Pelton questioned the fee
charged to the Swim Club, asking if it would
be appropriate to begin phasing in this fee
increase beginning in FY95. Trueblood
indicated the reason staff delayed a fee
increase until FY96 was ,based on past history;
in FY92 a fee increase was recommended but the
Swim, Club stated they had not planned for it
in their budget and could not afford it.
Delaying the increase until FY96 would give
more than ample time for the Swim Club to plan
for this increase and to budget accordingly.
Trueblood emphasized the $30 per hour fee
would be charged only when Swim Club has
exclusive use of the 50 yard/meter section of
the pool, which generally means only swim
meets. Maurer questioned why the fee
($15/hour) charged to Swim 'Club has never been
increased, with Trueblood indicating it was a
sensitive issue. He noted the Swim Club is an
affiliate group, as is, for example, the Iowa
City Kickers. The argument is that the
various other affiliate groups use city
facilities and do not pay anything. Trueblood
noted the facilities the other affiliate
groups use do not cost nearly as much to
maintain as the Mercer Park Aquatic Center.
He stated the other part of it is trying to
maintain a helpful relationship with the Swim
Club because they do have expenses and
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struggle from time to time financially. Moran
stated staff is looking into the possibility
of limiting the number of swim meets the Swim
Club can have each year at the Mercer Park
Aquatic Center. Brandt suggested possibly
doing away with the hourly rate and requiring
the Swim Club youth to purchase a youth pass
each season. Pelton stated he was personally
uncomfortable with not increasing the Swim
Club fee, with his major concern being
shutting off the Mercer Park Aquatic Center to
the general public, and secondly being fair to
the Swim Club but also being fair to the city.
with respect to the SPI Adapted Aquatics
class, Egeland questioned the big jump from
$10 in FY96 to $15 in FY97, suggesting
gradually phasing this increase in over the
next three fiscal years; Le., $10 in FY95,
$12 in FY96 and $15 in FY97. Staff stated it
was possible to do this.
wi th respect to SPI classes and programs in
general, Brandt asked if there would be a
decrease in participation due to fee
increases; Coffin stated not with the
presently proposed FY95 fees, but felt there
would be a decrease if the fee was adjusted to
reflect the full price or even half price for
all participants and activities as discussed
at last month's commission meeting.
Vanderhoef stated with respect to the issue
regarding fees for SPI classes, she had a hard
time justifying one special group vs. senior
citizens and low income. She stated she
understood there could be a decrease in
participation if fees were increased, but
added there was no measure as to what degree
this would happen, just like there is no
measure to determine the number of low income
people who cannot participate due to their
inability to pay one-half the normal fee. She
would like to see SPI fees the same as they
would be for any other person. Maurer stated
one difference between senior citizens and the
disabled is the senior citizens have a Senior
Center where they can go to participate in
various programs and the disabled do not have
any other place besides the Recreation center,
with Coffin adding there are no other similar
programs offered for them in the community.
Maurer stated most SPI participants' level of
income is so low that they 'are way below what
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is considered low income. Carroll noted the
possible need for a sliding low income fee
scale, adding there should be a basic level of
service for everyone regardless of any
underlying factor. She stated the discussion
on SPI fees in terms of philosophy may take
longer than the time afforded in the budget
process this year. Vanderhoef stated a fee
policy statement should treat all citizens
equally, and should be based on their ability
to pay and not on any other factor. Trueblood
stated staff discussed this issue at length,
and felt if the SPI fees were substantially
increased it would eliminate many of these
individuals. Brandt stated this issue could
be discussed at length and until staff could
bring the necessary documentation of what
could be done and a fool proof guide there was
no good answer. Brandt directed staff to keep
in mind the concerns and to keep the
commission informed of any possible solution.
Moved by Pacha. seconded by Bender. to approve
the pro~osed fee and charge increases for
FY95. with the exception of fees relating to.
the Swim Club. Unanimous. Brandt directed
staff to determine an equitable solution with
respect to fees charged the Swim Club, and to
bring this matter back to the commission for
further discussion.
"
,
LOW INCOME
FEE POLICY:
Trueblood reported comments were made at last
month's meeting with respect to looking into
the possibility of a sliding scale for the low
income fee discount in order to help people
that cannot afford to pay one-half of the
regular fee. He stated staff is not opposed
to the concept, but would like an opportunity
to discuss and review this matter in depth
prior to bringing it to the commission for
discussion. This matter will be addressed at
a future meeting. The commission received a
memo setting out statistics for the Recreation
Division's present low income program.
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"PENDING ISSUE"
LIST:
Brandt stated he would like the commission to
develop a "pending issue" list, and would like
input from the commission at next month's
meeting relative to issues they would like to
see discussed at future meetings. He would
like the list to contain items that could be
accomplished short range. Brandt stated it
was important to find out what issues the
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PARKS & RECREATION
FOUNDATION REPORT:
commission would like to discuss instead of
having priorities where it is very intricate
as far as the budget. For example, the ice
skating issue which was discussed tonight;
what can be done to resolve this matter
inexpensively without having a big impact on
the budget.
with respect to the city, Park restoration fund
raising effort, Trueblood reported $31,880 has
been raised to date. Egeland suggested
writing a letter to the Panhellenic
Association, the organization which governs
the University's Greek System, to see if they
may be helpful and supportive in conducting
first quarter fund raising events. Brandt
indicated the committee had discussed outside
groups/organizations conducting fund raising
events, and had determined the committee
should have final juriSdiction over what
events should be undertaken.
COMMISSION TIME:
Beasley asked for an update on the matter
relating to placing the Chimney swift Tower in
North HiCkory Hill Park. Trueblood indicated
he received a call from Barbara Boyle, who
indicated the group still has concerns about
placing the tower in the park, but are still
considering it while looking for other land.
DIRECTOR'S REPORT: Trueblood reported on the following:
Fund Raiser. Staff will be attending a
meeting tomorrow with the University Women's
Athletic Department to discuss a potential
fund raiser, with proceeds going towards the
restoration of,City Park.
ADJOURNMENT:
Whispering Meadows Wetlands. The project is
on track, with the public hearing set for next
week. It is anticipated this project will
take two years to get accomplished.
Development of Kiwanis Park. Staff will be
putting this out for an informal RFP; progress
on developing this park should be seen in the
near future. Staff will give another progress
report to the commission at next month's
meeting.
Moved by Pacha. secondeg by Egeland. to
gc;ljourn. Unanimous. The meeting adjourned at
7:30 p.m.
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MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
JANUARY 24, 1994
CIVIC CENTER LOBBY MEETING ROOM
~cjA
MEMBERS PRESENT:
Sara Mehlin, Dorothy Paul, Ken Gatlin, Pamela Dautremont,
Jason Chen, Alison Ames Galstad, Ann Shires
MEMBERS ABSENT:
Rick Graf, Pat Harvey
STAFF PRESENT:
Alice Harris, Anne Burnside, Dale Helling
RECOMMENDATIONS TO CITY COUNCIL:
None,
REQUEST TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
None.
.
RECOGNITION OF PUBLIC AND NEWS MEDIA:
Marianne Milkman and Marci Lindsay. CDBG
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
None,
'CALL TO ORDER:
Chair Paul called the meeting to order, She asked for approval of minutes of November 22,
1993. Dautremont made motion to approve and Shires seconded. Unanimous approval.
CASES PENDING:
Teams A, Band C: No report. No cases on docket.
Harris submitted report on cases under investigation.
REPORTS OF COMMISSIONERS:
Mehlin reached Professor Adrian Wing and a brown bag forum is scheduled for February 23,
Room A at the Public Library. Mehlin requested Harris to see that presentation is taped. It
will be held from 12.1. She also recommended an excellent movie that would be beneficial
for students to see. It is Schlindler's List. Mehlin will call Marian Coleman, Equity Coordinator
for the Iowa City School District. Chen mentioned that renowned author, Stephen Carter, who
wrote Culture of Disbelief, will be at Shambaugh Auditorium on February 10. Dautremont,
who is president of NOW, announced a function to be held in conjunction with RVAP on risk
reduction and ending men's violence on March 26 from 1 :30-4, Room A of the Public Library,
Gatlin will look into housing situation and outreach efforts. Burnside mentioned that she
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MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
JANUARY 24, 1994
CIVIC CENTER LOBBY MEETING ROOM
Mofr
(
MEMBERS PRESENT:
Sara Mehlin, Dorothy Paul, Ken Gatlin, Pamela Dautremont,
Jason Chen, Alison Ames Galstad, Ann Shires
MEMBERS ABSENT:
Rick Graf, Pat Harvey
STAFF PRESENT:
Alice Harris, Anne Burnside, Dale Helling
RECOMMENDATIONS TO CITY COUNCIL:
None.
REQUEST TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
None,
.
RECOGNITION OF PUBLIC AND NEWS MEDIA:
Marianne Milkman and Marci Lindsay - CDBG
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
None,
'CALL TO ORDER:
Chair Paul called the meeting to order, She asked for approval of minutes of November 22,
1993, Dautremont made motion to approve and Shires seconded. Unanimous approval.
CASES PENDING:
Teams A, Band C: No report. No cases on docket.
Harris submitted report on cases under investigation,
REPORTS OF COMMISSIONERS:
Mehlin reached Professor Adrian Wing and a brown bag forum is scheduled for February 23,
Room A at the Public Library, Mehlin requested Harris to see that presentation is taped. It
will be held from 12-1, She also recommended an excellent movie that would be beneficial
for students to see, It is Schlindler's List. Mehlin will call Marian Coleman, Equity Coordinator
for the Iowa City School District. Chen mentioned that renowned author, Stephen Carter, who
wrote Culture of Disbelief, will be at Shambaugh Auditorium on February 10, Dautremont,
who is president of NOW, announced a function to be held in conjunction with RVAP on risk
reduction and ending men's violence on March 26 from 1 :30-4, Room A of the Public Library,
Gatlin will look into housing situation and outreach efforts. Burnside mentioned that she
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Iowa City Hum~n Rights Commission
January 24, 1994
Page 2
attends meetings on Monday evenings of the Johnson County Coalition for persons with
disabilities, She encouraged Commissioner's to attend.
NEW BUSINESS:
Harris announced that Lt. Governor Joy Corning wants to meet with Commissioners on ·
February 10, from 9:30 to 10:30 in the Civic Center Lobby Meeting Room, She also
announced that the B'Hai group will be attending the next meeting, Dautremont nominated
Paul to remain as chair, Paul d.eclined, Mehlin nominated Galstad as chair. Galstad accepted
nomination. Chen seconded. Unanimous approval. Paul nominated Mehlin for Vice-Chair.
Mehlin accepted nomination. Shires seconded. Unanimous approval, Helling mentioned that
he is involved with the Institute on Social and Economic Development and several community
groups who are in the process of applying for a grant that would allow for a community-wide
compliance model on the ADA, He will report on further progress,
OLD BUSINESS:
Harris thanked Commissioners for attending the ADA training. There was a good turnout.
Commission thanked Paul for her service as chair for the past two years. '
ORDINANCE REVISION:
Burnside recommended a subcommittee be formed to work on the definition of family and
domestic partnership, Galstad supplied information, Galstad, Mehlin and Shires volunteered
to be on subcommittee, They will give a progress report in March. Burnside distributed a
draft revision of the ordinance and suggested a public forum be held in the near future. Paul
questioned Burnside in regards to the function of the Commission for the future, Burnside
stated a procedure must be found in which a joint conclusion can be reached, The facts of law
must be in agreement. She suggested that a team approach be taken to reach consensus,
PUBLIC DISCUSSION:
Milkman talked about the study done by CDBG and asked for feedback from the Commission,
The study will be submitted to HUD and is entitled Analysis of Fair Housing Practices and
Impediments. Marci Lindsay worked on the study and 1990 Census data is referenced.
Galstad thought testing could facilitate investigations as well as education outreach and
commonication. Such areas will be further explored by the Commission. Mehlin mentioned
problems with Section 8 and how at risk potential tenants do not get their vouchers accepted
by landlords. Gatlin commented that in regard to persons with disabilities, accommodations
usually are not that costly and more information is needed to get the word out. Paul
mentioned Independent Living as a resource agency. Commission is interested in pursuing a
Housing Discrimination Study as a follow-up to the 1985 study, "It Can't Happen Here."
Helling suggested they apply for FHIP HUD funding next year under Educational Outreach,
ADJOURNMENT.:
The meeting was adjourned at 8:50 PM.
civriohllhrc1.24,min
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IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING OF JANUARY 27, 1994
Members Present:
Greenleaf, Hobart, Hubbard, Moyers, Singerman,
Spencer
Members Absent:
Hargrave, Traw
Staff Present:
Black, Clark, Craig, Daly, Eckholt, Eggers,'
Spaziani
1.Meeting was called to order at 4:07 pm.
2. PUBLIC DISCUSSION
NONE
3 . APPROVAL OF MINUTES
A. Spencer moved to approve minutes of the regular meeting
of December 16, 1993. Moyers seconded.
B. Moyers moved to approve minutes of the special meeting of
January 13, 1994. Hubbard seconded.
4. FINANCIAL REPOaT
A. FY94 Year to date receiots comoared to FY93
See revised copy in Jan 27 Additional Packet
Eggers reported that receipts are up, fine income is up
18%, fee card income is up 50%. Eggers inferred that
since fine rates have remained stable for several years,
patrons aren't alarmed by the cost and "buy" extra time
for their books and videos. Although phone renewal can
be used as a fine avoidance technique, after ten months
it apparently had not made an impact on income from late
charges. Hubbard suggested that if the City Council cuts
our budget request, it might be a good time to ask that
the library be allowed to keep 'the extra income
generated.
B. FY94 Year to date expenditures comoared to FY93
Eggers said that we are about on target with the FY94
budgeted expenditures. Trash pick up is a new charge by
the City. Computers are included in account numbers both
for purchase and for maintenance. Eggers noted that the
Library's requested FY95 budget for Travel/Education was
cut by the City Council from $14,250 to $11,500. The
later is the FY94 budgeted amount.
C. FY94 2nd Ouarter Gifts & Becuests
Eggers reported that although the undesignat~d fund
currently showed no encumbrances, extra hours for Hourly'
Paid staff will be paid from that account as part of the
NOBU budget. Also, the 5311.7 account has a large
balance because Hills Bank & Trust has contributed in
advance for Begin With Books materials.
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DISBURSEMENTS
A. Visa expenditures for December 1993
Visa expenditures were reviewed.
B. Disbursements for December 1993
The payment to Gaylord of $4,840 was for shelving for the
Non-Fiction Audio collection, newly separated from print
non-fiction. Disbursements for December 1993 were
approved: Spencer/Moyers.
6 . STAFF REPORTS:
A, FY94 Six month Report (Eggers/staff) .
. Eggers reported on the use of electronic media: REFNET,
dial-in to COMPASS, and Dial-A-Story are all relatively
new services but are getting lots of use. The later two'
will generate more than 25,00 direct service calls to the
library in FY95. Telephone calls handled by staff were
up 35%, due to taking renewals by phone since last
February. Technological advances coming soon were
discussed: 1. Individuals access to their records at the
library or by Dial-in with their bar code and a PIN;
2. Automated voice software to allow acceptance of phone
renewals. The latter system will eventually also allow
automated notification for reserves and overdues.
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. On the face-to-face front: Sunday, January 2 was the
busiest day ever with 760 items checked out per hour.
Also, during the first 6 months of FY94, Open Access
users checked out a few more items than Johnson County
users. Each group accounts for just over 9% of total
circulation. Eggers mentioned that 53% of Open Access
checkouts are from Johnson County users, with 39% from
neighboring counties. Items checked out per fee card has
increased appreciably and is more than double the rate
for fee cards at Coralville Public Library.
. Eggers reported for Green that the Children's Outreach
program has been very successful this ,year, from parent
talks and Dial-A-Story to revamping.Neighborhood Center
deposit collections and book donations to Project
Holiday.
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. Eggers reported that Technical Services added a record
13,000 items this year to date, 2000 more than the same 0
period a year ago.
. Clark reported on the November/December Community
Survey. Eighty five percent of those surveyed have
visited the library in the last 12 months; 51% had called
the library. Visibility of many library services had
increased substantially since the 1982 phone survey.
See HIGHLIGHTS, Jan 27 Additional Packet #lA.
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B. Final report on In-Service Day (Craiq)
Craig's written report showed a very favorable response
to both main speakers at the December lOth In-Se~rice
Day. When asked what she would do differently ne:ct year,
Craig said she would ask speakers to commit sooner, This
would make it easier to assign appropriate sized rooms to
sessions based on the number of staff registered.
C. Report on meeting with Wyrick & Chappell re: Center Space
(Sqqers) See CENTERSPACE, Jan 27 Additional Packet #2.
The feasibility study for CenterSpace is now with the
City Council and will be presented January 31. Eggers
thinks that CenterSpace would be a good neighbor and that
the CenterSpace people are anxious to cooperate in. any
way possible with the Library. Their large auditorium
would serve large library events such as the ICPL
Children's Concert. While a skywalk to the Library's
second or third floor does not seem reasonable to library
planners at this time, Eggers reported that she is
receiving suggestions that the Library/City consider
reinforcing the library for more than three floors so
that a fourth or fifth floor for other civic purposes
could be added in the future.
D. Development Office Report (Eckholt)
~ Eggers complemented Eckholt on his report on ICPL for
the City's Annual Report, She saie!- it is a nice overview
of calendar year 1993.
o Eckholt distributed the Development Office Report.
I The Friends Foundation Board meet January 26, and is
working with the Development Office to raise about
$15,000 more for the Sustaining Fund than would come in
the normal channels in the next six months.
. The Friends Foundation Board has appointed a Book Sale
Committee to study all aspects of their book sale
policies and traditions. Income from the sales has
dropped somewhat.
E. Miscellaneous items
. Eggers reported that a draft of the copyright Policy
will be in the next board packet and asked that board
members look it over carefully.
. See PROJECT CALENDAR FOR FY94 - #3 in the January 27
Additional Packet. Eggers recently updated the calendar
and suggested to the Board that it is a good source for,
dates and status of the three large projects of FY94.
7, PRESIDENT'S REPORT
A. Resiqnation on Garv Lundauist
Greenleaf officially reported that Lundquist has resigned
from the Board.
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A. (Cont'd) Greenleaf asked members to encourage interested
people, especially people with interest in telecom-
munications and Channel 10, to apply, The City Council
will make the appointment at the March 1st council
meeting, so applications should be in by Feb 24.
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B. Follow-un nlans for new Citv Council
Greanleaf offered to call new City Council members who
did not come to the breakfast meeting and set up times
for them to tour the library.
8 . ANNOUNCEMENTS FROM MEMBERS
NONE
9 . COMMITTEE REPORTS
A. Facilities Planninq Committee
Approve contract with Meyer, Scherer' & Rockcastle for
architectural services for Phase I, Part I (through June
30, 1994)
,
. Because the FPC is considering hiring a Construction
Manager, they recommended this short term contract with
Scherer so as not to hold up Phase I while they select a
Construction Manager Firm. The terms of the contracts
with the Architect and the Construction Manager need to
be coordinated and made complementary.
. Scherer sent a standard AIA contract. City Attorney
Linda Gentry responded with a contract similar to what
she prefers for consultants/architects.
. The Board received copies of the City's contract at the
meeting, but had little time to read and understand it.
The Board spent some time discussing the pros and cons of
Construction Managers. Eggers will include information about
Construction Managers in the next board packet: a document
from Scherer and an unsolicited document from a local
Construction Management firm, CPMI.
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The Board authorized the Facilities Planning Committee, in
cooperation with the City Attorney, to enter into a contract
with Meyer, Scherer & Rockcastle, not to exceed $6,000, for
architectural services for Phase I, Part I (through June 30,
1994): conSUlting with David Smith on developing the Building
Program. Moyers/Spencer.
B. Search Committee
Next meeting: Friday, February 4, 9:00 AM
Moyers reported that 22 applications have been received
to date; 17 applicants were clearly qualified and sent
the set of essay questions to which they were asked to
respond. Eight candidates have returned their answers.
The de~dline for responding to the questions is Feb 1..
Eggers noted that there were applicants from 15 different
states.
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C. Strateaic Planninq Committee
. Eggers reported on the recent two-day retreat. The
group has prepared the first draft of a Mission Statement
and first draft of Goals; and are working on objectives
at their January 24 and 31 evening meetings,
. The meeting scheduled for February 10 is for the Board
to give its review and input to the draft plan. Robert
Boldt will be the facilitator for that meeting.
. Eggers reported that the City Council has finally set
a date for Boards and Commissions to present a case for
their budgets. It is February 10, the same day as the
date for the Board to review the strategic plan. Eggers
proposed that she try to get an early time with the
Council and reserve the meeting room at the Civic Center
. for the planning meeting to take place right after.
With the consensus of the Board, Eggers will talk to the
City and get back to the Board with details.
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Letter from Kathrvn J. Kellv re: oroqram on Channel 10
In response to the complaint that a program on SEXUALITY AND
THE MID-LIFE WOMAN, part of a four-part series on menopause,
was too explicit and inappropriate for showing at 7:00 PM when
children might see it, Eggers reported that the Library has
retitled the program and put a disclaimer and a parental
discretion statement on the tape, and will now only schedule
this program after 9: 00 PM. The Board asked Greenleaf to
write a letter to Ms Kelly with this information, stressing
that while the Library selects meeting- room programs for
Channel 10, the staff doesn't screen content. The only
library policy that might apply in this case is that current
'Board policy limits the airing of R rated movies to the hours
of 9:00 PM to 5:00 AM.
11. UNFINISHED BUSINESS
NONE
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The contract with Meyer, Scherer & Rockcastle was discussed
under the Facilities Planning Report.
13 . ADJOURNMENT
The meeting was adjourned at 6:00 pm on a motion by
Spencer/Moyers.
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
JANUARY 11, 1994 5:30 P,M,
LOBBY CONFERENCE ROOM. CIVIC CENTER
MEMBERS PRESENT:
Kevin Hanick, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell,
Jay Semel, Ginalie Swaim
MEMBERS ABSENT:
None
STAFF:
Miklo, Schreiber
OTHERS PRESENT:
Patricia Eckhardt, Liz Miller, Sue Feeney
CALL TO ORDER:
Chairperson Russell called the meeting to order at 5:35 p,m" with Licht, Irelan, and Semel
absent.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
REVIEW OF NATIONAL REGISTER NOMINATION. 320 MELROSE AVENUE:
CD
Miklo explained as a certified local government, the State Historical Society requires the City
to review all National Register nominations from Iowa City; if either the Commission or the
Mayor find the nominated property to be ineligible, the process is stopped, Miklo noted 'Patricia
Eckhard!, who prepared the nomination, was present to answer questions.
Eckhardt said she does not understand why the house was not placed on the National Register
earlier; in her opinion, it is certainly eligible, citing a great deal of evidence such as early
photographs to support its architectural significance, She quoted from the summary statement
included in the nomination application "The Canon House has long been recognized by local
historians as a significant example of 19th century residential architecture, Built in 1884, this
finely detailed brick house illustrates the success of its owner well, Wilber D, Canon, a member
of one of Johnson County's earliest families, The house illustrates the Victorian interest in
asymmetry, complexity and ornamental detail which permeated architecture of the period no
matter what its style and as such meets criteria C for listing on the National Register of Historic
Places", Exhardt noted the house had been mentioned in many books written on Iowa City,
She said the house fits well with the historic context of the City's Historic Preservation Plan; the
house was possibly designed by the same architect who designed the Pratt House, although
there are no original building plans or building permit records available to verify that fact. She
added it is hard to determine the remodeling history of the house from the evidence available,
Russell noted the Pratt and Billingly homes are both already listed on the National Register,
Licht joined the meeting at 5:39 p,m,
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Historic Preservation Commission
January 11, 1994
Page 2
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Eckhardt noted, because of its location, the house is pressured by the University of Iowa but
she does not feel that is a reason to exclude the house from the National Register; Irelan said
that may be a reason to include it in the National Register, Eckhardt said it is a very livable
house, In response to a question from Russell, Eckhardt said the nomination was prepared
at the request of the owners of the house, In response to a question from Miklo, Eckhardt said
the house does not appear to meet the criteria' for being listed for historic reasons, Eckhardt
urged the Commission to find the house eligible for listing in the National Register,
Kelly moved that the Commission find the Canon House at 320 Melrose Avenue eligible '
for listing in the National register of Historic Places as a property that embodies the
distinctive characteristics of a type, period, or method of construction and possesses
high artistic values. Swaim seconded. The motion carried on a 5-0 vote.
-,
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Irelan joined the meeting at 5:42 p,m,
DISCUSSION OF PRESERVATION WEEK ACTIVITIES:
Swaim reported a courtroom at the Johnson County Courthouse had beeI'] reserved for the
Awards Ceremony; a meeting of the planning committee was scheduled for January 20th, She
said Bill Greene is stepping down from the Johnson County Historic Preservation Commission
but has agreed to provide transitional assistance to his replacement.
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Russell said jurors must be selected soon and the standards for the awards should be
discussed by the Commission at their February meeting, He asked if the Commission
members objected to the committee contacting the jurors; Licht replied she would like to see
, the list of potential jurors, She suggested Scott Myers from Hannibal as a possible juror; she
also suggested an architect from Chicago as a possible juror, Russell said the committee
would try to invite the jurors before the February meeting; the list of remaining tasks to prepare
for Historic Preservation Week would be delegated at the February meeting,
Kelly reported she had spoken with a representative of Iowa City Magazine who asked what
would be done differently with Historic Preservation Week this year as a focus for the
magazine's coverage, She said focusing on the historic neighborhood associations was
suggested,
Semel joined the meeting at 5:50 p,m,
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Russell noted the Commission had discussed involving the neighborhood associations by
soliciting their input for nominations for the awards. Miller noted the Northside Council would
be meeting on January 11, 1994 and said she would inform those present of the Commission's
discussion, Russell said any nominations for a person or building should be submitted to the
Commission as soon as possible,
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Historic Preservation Commission
January 11, 1994
Page 3
DISCUSSION OF CLG GRANT PROJECTS:
BROWN STREET HISTORIC DISTRICT:
Russell reported letters were sent to all Bella Vista residents; the only response received was
from Harold Peters, who was the one resident who did not attend the meeting held in 1990 but
objected to a Bella Vista historic district because of concems about increased traffic, Russell
said Peters stated in his letter to the Commission that he does not object to historic
preservation efforts in general and that his concems rilgarding the inclusion of Bella Vista in
the proposed Brown Street historic district are because of traffic rather than the regulation that
accompanies inclusion in a historic district; his letter also said that if Bella Vista were included,
it would be important not to draw attention to Bella Vista separately in the title or signs for the
district.
Russell said he would like Bella Vista included in the proposed district so thatth!3 area can be
preserved in the future, He reviewed the public hearings necessary in order to get the district
created, adding he would prefer not to have any Bella Vista residents appear in opposition,
He said he would like to contact the Bella Vista residents before the public hearings to assure
them that the Commission is confident they can address Peters' concems and include Bella
Vista as part of the proposed Brown Street historic district.
Russell said the Commission has always discussed "Brown Street" as the name of the
proposed district. He also noted the ordinance on historic districts does not regulate the
location of historic district signs, Miklo said the signs are normally placed at the entrances to
the district, noting the closest entrance to Bella Vista would be on Linn Street south of Brown
Street. Russell said a separate map is not created for each district.
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Licht noted the issues of concern appear to also apply to Woodlawn; Hanick noted Woodlawn
i~ more accessible than Bella Vista, Swaim said she believes the private drive sign at the
entrance of Bella Vista would discourage traffic into the Bella Vista area, Hanick noted the sign
locations would be the same whether or not Bella Vista is included in the proposed district.
Russell said he feels the Commission is sensitive to the privacy issue but the goal is to
preserve Bella Vista by including the area in a historic district. He said it would be good to
have Woodlawn residents present at the public hearings to address traffic concerns, In
response to a question from Semel, Russell said every resident of the proposed district would
receive a notice of the public hearings, He suggested sending a letter to Peters, followed up
with a phone call, with strong reassurances of the Commission's sensitivity to his concerns and
would not place a sign at the entrance to Bella Vista or call attention to it.
Russell explained a pamphlet, including an outline of the district, illustrations, and the resolution
showing the vote and date of approval by the Commission, was prepared in the past for each
historic district created; he suggested a similar pamphlet be prepared for the proposed Brown
Street ,historic district. Miklo said the material needed for the pamphlet is included in
Svendsen's latest draft of the local district nomination and it would be no problem to prepare
the pamphlet for a late January public hearing,
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Histone Preservation Commission
January 11, 1994
Page 4
In response to a question from Russell, the Commission members expressed no objection to
the proposed boundanes for the distnct, as discussed at the Commission's December meeting,
In response to a question from Semel, Russell said there were no objections to the proposed
name of the distnct at the block meetings, Feeney noted Happy Hollow Park was formerly
called Brown Street Park and she feels it is a common name that most of the residents are
used to,
Miklo reported Svendsen had received comments on the proposed draft from the State
Histoncal Society; they suggested including the bnck'street itself as a contributing structure,
He noted this would lend additional credibility to the proposed name, He also noted
Svendsen's most recent draft includes most of the revisions requested by the Commission at
earlier meetings, In response to a question from Licht, Miklo said he assumes Irelan would
become the Brown Street representative to the Commission if the district were created,
The consensus ofthe Commission was to proceed with the public heanng using the boundaries
as proposed at the December meeting, Russell suggested a brief slideshow on Brown Street
be prepared for the public heanngs; Licht and Irelan agreed to prepare and present the
slideshow, Feeney asked if it would be helpful to obtain signatures from the residents of the
proposed distnct in support of the proposal; Russell said such a document would be useful to
present to the City Council. The Commission agreed to schedule the public heanng for
January 25, 1994, at 7:00 p,m, in the City Council Chambers,
Hanick and Semel excused themselves from the meeting at 6:22 p,m,
COLLEGE HILL SURVEY:
Kelly reported Nash would be holding a workshop at 931 M,aiden Lane on Saturday, January
15 from 10:00 a,m, to noon to provide information concerning the, history of individual
properties. Kelly said she would be meeting with Nash once the photography of the area was
completed,
CONSIDERATION OF THE MINUTES OF THE DECEMBER 14, 1993, MEETING:
The Commission noted corrections to the minutes of the December 14, 1993, Histone
Preservation Commission meeting. Licht moved to approve the minutes of the December
14, 1993, meeting, as amended. Irelan seconded. The motion carried on a 5.0 vote.
COMMISSION INFORMA TIONIDISCUSSION:
Miklo reported a Section 106 review was required for the building at 11 South Johnson Street;
the house is located in the Ralston Creek flood plain and is dilapidated, The City wishes to
purchase the home ,demolish it, and leave the area as open space, He noted CDBG funds
would be used to purchase the property, He said the property is located within the College Hill
area; Nash feels the house is not an eligible structure, noting it has been altered a great deal,
Russell moved to find that the house at 11 South Johnson Street is not National Register
eligible. Licht seconded. The motion carried on a 5-0 vote. .
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January 11,1994
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Russell asked the status of the conservation district grant; Miklo said he had received the
contract from the state in late December but changes were needed and he expects to receive
the ~evised contract soon, adding he can then distribute requests for proposals. He said once
the contract is signed, the intent is to have the draft ordinance prepared within one year,
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In response to a question from Feeney, Russell explained that if a conservation district
ordinance is adopted, demolition in a conservation district may require review by the Historic
Preservation Commission.
Miklo noted a memorandum from Community Development Coordinator Marianne Milkman,
requesting proposals for CDBG funding,
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The meeting was adjoumed at 7:30 p,m,
Minutes submitted by Nancy Schreiber
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MINUTES
HISTORIC PRESERVATION COMMISSION
TUESDAY, JANUARY 25, 1994 - 7:00 P,M,
COUNCIL CHAMBERS - CIVIC CENTER
MEMBERS PRESENT:
Kevin Hanick, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell,
Jay Semel, Ginalie Swaim
MEMBERS ABSENT:
None
STAFF PRESENT:
Miklo, Schreiber
CALL TO ORDER:
Vice-Chairperson Licht called the meeting to order at 7:08 p,m,
PUBLIC HEARING ON THE PROPOSED BROWN STREET HISTORIC DISTRICT:
Licht said the purpose of the public hearing wa~ to discuss the proposal for a Brown Street
Historic District and to provide an opportunity for property owners in the area to present their
views and ask questions of the Commission. She noted Irelan and Russell were present but
would abstain from participating in the public hearing as Commission members because they
own property within the proposed Brown Street Historic District.
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Miklo displayed the boundaries of the proposed district: on the south, it is the alley between
Brown and Ronalds streets; on the east, it is Governor Street; on the west, it is the property
line at the back of Dubuque Street, excluding the properties on Dubuque Street; it includes
all of the Bella Vista Place Subdivision; and all properties on the north side of Brown Street
and the side streets that dead-end off Brown Street. If approved, the district would apply the
historic permit process for any new construction or alterations of the exterior of a building
that would require a building permit; it would not impose any regulations for interior work or
routine maintenance that does not require a building permit, such as painting, re-roofing, or
landscaping, After tonight's public hearing, the Commission may either make a decision or
continue the public hearing; after the Commission makes its decision, the proposal will be
reviewed by the Iowa City Planning and Zoning Commission tentatively on February 17, 1994,
and then by the Iowa City Council tentatively on March 28, 1994.
Irelan and Licht presented a slideshow on the history of the proposed Brown Street Historic
District.
Public discussion opened at 7:14 p,m.
Steve VanderWoude. 730 North Van Buren Street, said he owns three houses in the future
historic district and wanted to praise the Commission for their efforts and wish the proposal
Godspeed before the Planning and Zoning Commission,
AI Soucek. 801 Brown Street, said he was born on Brown Street and has been many places
since then but returned to the neighborhood because he felt it was the best he had ever lived
in, He commended the Commission for all their work on promoting the proposed district and
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January 25, 1994
Page 2
said he believes it could be one of, the best things to ever happen to the Brown Street
neighborhood.
Paula Brandt. 824 North Gilbert Street, said this is not just something for the individual
owners and the neighborhood, but will benefit Iowa City as well; although she does not live
on Summit Street or on Woodlawn, she takes great pride in those streets and she hopes other
Iowa City residents take pride in Brown Street as well. Brandt asked if the Commission
members would be available for free consultation on remodeling projects, such as painting a
house in a historic district.
Kelly said the Commission members have offered advice in the past. Licht said if the
Commission members could not help her directly, they could certainly steer her to someone
who could, Semel said there have been times when Commission members have offered
suggestions which saved people money, '
Charles Grunewald, 509 Brown Street, said he would hate to think he would need to get
permission to make a change to his own residence, He said if the City is going to have a
historic division, it should be all together and not put more people on the Iowa City payroll.
He said as long as he is paying the taxes on the property, he is not interested in being required
to get someone else's permission to makes changes to the inside or outside of his house; if
the historical group wishes to pay his taxes, he would be willing to allow them to dictate any
changes. He added he does not believe the Commission is doing enough to regulate the areas
needing the most attention, citing the replacement of a coach house with a duplex,
Grunewald said he feels the City has gotten too historic-minded in some areas; there are some
beautiful homes that he would like to see preserved but he does not feel his home qualifies
in that same class of homes. In Charleston and Virginia there are whole blocks of large old
homes; that is different than Iowa City where beautiful old homes are intermixed with newer,
more modern homes. Grunewald said he would like to move his garage for his convenience
and does not want to be told by others what he can or cannot do,
Bob Mever. 833 North Johnson Street, said he and his wife are pleased to be a property
owners in the proposed district and are particularly pleased to see the opportunities ahead of
them to protect the neighborhood for themselves and for future generations offered with the
creation of the proposed district. They are also pleased with the Commission's willingness
to hear testimony from both proponents and opponents of the proposed district and hopes
the proposal advances quickly,
Sue Feenev. Northside Neiqhborhood Association, said since last spring, the Northside
Neighborhood Association has spent a great deal of time working to educate the Brown Street
residents, on the proposed district; information packets and five different meetings were
offered, The association felt strongly that everyone was informed and the proposed district
was a good idea; on September 23, 1993, the Northside Neighborhood Association
unanimously passed a vote to lend support to the project because they feel it will be good for
Brown Street and the entire neighborhood.
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January 25, 1994
Page 3
John Zalenski. 409 Brown Street, expressed support for the proposed district and urged
approval on the grounds thClt anything that preserves the integrity and distinction of,
especially inter-city, neighborhoods is best for the long-term development of the city.
Licht noted a letter of support the Commission had received from Susan Shall au of 718 North
Johnson Street.
Grunewald noted his mother was one of the first to plant petunias along Iowa Avenue as part
of the beautification of Iowa City; he is not opposed to beautification but is opposed to being
told how to care for his home,
Public discussion closed at 7:29 p.m.
Hanick said he detected a preservationist at heart in Mr, Grunewald who wants to see the
good things about the city's neighborhoods kept intact. The Commission struggles to balance
regulation with preservation; it is important to understand these days how government does
involve itself with people's lives and peopie often fear it controlling too much. From the
comments made by Grunewald; however, he believes Grunewald is the kind of citizen who
values his property and knows he is going to take care it; in Hanick's experience with historic
preservation and dealing with the people who own property within the city's historic districts,
he has not seen a conflict between that view of wanting to do something which is right for
a person's property and what is right for historic preservation,
Hanick said at all times, the Commission attempts to be reasonable in terms of understanding
what the limitations and costs are to a property owner and tries to act in an advisory role to
help them do the things that will be in harmony with the neighborhood, yet also be reflective
and sensitive to what the individual citizen and property owner want for themselves. He
noted th~ Commission does not regulate the insides of homes in any way; only outside
structural changes that might affect the integrity of the property. He doubts the Commission
would be particularly interested in regulating the placement of Grunewald's garage; their goal
is to preserve what Grunewald's family has helped to establish, which is a distinctive
character that Brown Street has that no other street or neighborhood in our community has
and that cannot be replaced.
Hanick said the Commission sees the proposed district as a very positive thing for the people
who are in that neighborhood and wishes to preserve the character that is part of the heritage
of Iowa City and should be valued highly.. The individual and the community must be
balanced; the Commission believes it is doing that without being restrictive or a threat to
property owners.
Swaim said since the Commission was created in 1982, a quarter of the properties on Summit
Street have gone through the review process and all of them have been approved; on
Woodlawn, over half of the property owners have asked to have plans reviewed and all of
those have been approved, She feels that is some evidence that the Commission is willing
to come up with the best plan with the property owner for the property. Swaim said before
she was on the Commission, her family wanted to make some changes to the exterior of their
home on Woodlawn and found the review process accommodating and useful.
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Kelly said the Commission is not just interested in trying to preserve the integrity of large,
spacious, expensive houses because there area lot of examples of those across the country;
the Commission is also interested in preserving smaller homes that really represent the actual
people that promoted and made this country what it is. One of the reasons the Commission
is promoting the creation of the Brown Street Historic District is because there is a great deal
of variety there; if the district is not created, there will be no examples of the smaller homes
for future generations to enjoy because only the larger homes will be saved,
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Street and he found the Commission very accommodating; there were no burdensome
obligations to meet and a number of suggestions were made on how to proceed.
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Licht encouraged anyone with comments or concerns to contact any of the Commission
members or Robert Miklo of the Planning Department so those concerns could be discussed
at the Commission's next regularly scheduled meeting.
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Licht read a resolution recommending to the Iowa City Planning and Zoning Commission and
the City Council that the Brown Street Historic District be established as an Iowa City historic
preservation district.
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Semel moved to approve the resolution recommending the establishment of the Brown Street
Historic District. Kelly seconded. The motion carried on a 5-0-2 vote. with Russell and Irelan
abstainina.
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ADJOURNMENT:
The meeting was adjourned at B:39 p.m.
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MINUTES ,
RIVERFRONT AND NATURAL AREAS COMMISSION
JANUARY 19, 1994 - 5:30 P.M.
SENIOR CENTER MEZZANINE CONFERENCE ROOM
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Sub' il'<di'aUl V
~ect to Approval
MEMBERS PRESENT:
John Pelton, Karen Mumford, Barb Hinkel, Larry Wilson, Richard
Hoppin, Nancy Seiberling, Don Otto
MEMBERS ABSENT:
Judy Pfohl, Jim Pugh, Jan Hubel
STAFF ,PRESENT:
GUESTS PRESENT:
Denney, Krippner
None
CALL TO ORDER. INTRODUCTIONS AND ANNOUNCEMENTS:
, Chairperson Wilson called the meeting to order at 5:40.
Wilson stated he would insert some miscellaneous item into the agenda following the
consideration of the minutes.
John Peiton was introduced as the new representative of the Parks and Recreation
Commission on the RNAC.
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Mumford announced that a brown bag on wetlands hydrology would be presented by Carol ()
Thompson in Trowbridge Hall on January 20, at 12:00 noon.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: ~,
There was none.
CONSIDERATION OF THE MINUTES OF THE NOVEMBER 17. 1993. AND DECEMBER 15.
1993. MEETINGS:
Hoppin moved and Hinkel seconded the approval of the minutes of the November 17, 1993,
meeting, The motion passed unanimously,
Seiberling moved and Pelton seconded the approval of the minutes of the December 15,
1993, meeting. The motion passed unanimously,
MISCELLANEOUS ITEMS:
Wilson brought to the Commission's attention a regional meeting, to be held in Cedar Rapids,
on REAP (Resource Protection and Enhancementl. Seiberling noted that there is a Johnson
County REAP Committee and that if the Commission had any projects for REAP Funding this
Committee would be the place ,to start. She noted that the trail in Ryerson's Woods was
funded through the REAP program, Seiberling agreed to represent the Commission at the
Johnson County REAP Committee meetings. '
Otto brought up the idea of the Commission actually constructing a portion of the river trail
or possibly beginning construction of a portion of the Ned Ashton Park, Otto stated that PIe
has an interest in doing this type of hands on project and that he had experience operating
the types of equipment that would be necessary.
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January 19, 1994
Page 2
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Otto agreed to contact Terry Trueblood, Director of Parks and Recreation, about the possibility
of work on the Ned Ashton Park. Pelton felt it would be a good idea to present this idea to
the Parks and Recreation Commission to gain their support, and that a presentation next
month would be timely because the Commission is beginning to consider project for the
upcoming year, Wilson agreed to make a presentation.
Wilson referred to the letter in the Commission packet from Marianne Milkman, Community
Development Coordinator, regarding Community Development Block Grant (CBDG) projects,
After a brief discussion the Commission decided that they did not want to sponsor any
program requests.
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Wilson and Hoppin noted that the City Council had approved the construction plans and
specifications for the Whispering Meadows Wetland Park the previous night.
Wilson asked if the Commission was satisfied with the letter from Karin Franklin regarding
Creation of an environmental technical advisory committee, The Commission indicated they
.
were. Denney gave a brief update on the status of the environmentally sensitive areas
inventory,
1994 COMMITTEE PARTICIPATION:
Wilson confirmed committee membership and organized chairpersons for each group.
POSSIBLE ARBOR DAY ACTIVITIES:
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The Commission discussed activities for April 22 - Arbor Day. Wilson stated that the
University is planning flood abatement and aesthetic landscaping for the Fine Arts campus.
He suggested inviting the City to a meeting with the consulting landscape architect/flood
expert. The Arbor Day activity could somehow connect with restoration of City Park,
commented Pelton. Hinkle described ideas for Arbor Day ideas generated by the Woodlands
Committee that focus on trees, The ideas included: recognizing an individual who is actively
preserving trees and conducting a simple tree-planting ceremony (in an appropriate location
forthe tree species). Seiberling suggested soliciting nominations to honor a local tree. Pelton
combined all three ideas: on Arbor Day, honor both a local tree and an individual by planting
a young tree that is ,the same species as the honored tree. The tree would be planted on
public property that is appropriate for the type of tree. Denney suggested involvement from
the private sector/local nurseries by asking for a donated tree,
IOWA RIVER MONTH:
Mumford reported that the committee is keeping a log of planning activities so that future
Commissioners will know the process. The Commission discussed the list of "Preparations for
Iowa River Month Activities" that was in the agenda packet.
RIVER CORRIDOR TRAIL UPDATES:
1, Iowa Avenue to Burlington Street
Denney explained the outcome of his meeting with the Iowa DOT. Due to changes in
DOT regulations since the initial application,the City is only allowed to build a six-foot
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Riverfront & Natural Areas Commission
January 19, 1994
Page 3
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wide trail. There must be ala foot set-back from' any arterial street and fences (or
anything similar) are not allowed since they will obstruct snowplows. The Commission
discussed the bureaucratic details involved in the situation and the necessity of
building something as soon as possible.
2. IMU Bridge to Iowa Avenue
The design is progressing.
3. Burlington Street to Highway' 6
Denney reported that they have received five bids to design this trail segment. He also
noted that the City Manager's proposed financial plan for the next seven years includes
funds for trail construction,
UPDATE ON DEVELOPMENT ITEMS:
A landowner is requesting de-annexation from Iowa City and subsequent annexation to
Coralville, Denney reported. Clear Creek runs through the property, and the Coralville Trail Plan
recommends a trail along the creek aross this property.
COMMITTEE'REPORTS:
1, Wetlands
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consultant for Sycamore Farms, He observed that it seems the consultant assumes
that farming will continue in the area over the next decade,
Tree Ordinance Committee Meeting
2.
,
A widely-diverse group is meeting to discuss the ordinance. Melody Rockwell has
developed a series of questions to ask other cities about tree ordinances.
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Denney noted that Coralville has requested Iowa DOT approval of using an existing culvert
under 1-80 for a trail underpass. The DOT has asked for additional information before making
a decision,
ADJOURNMENT:
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Minutes submitted by Kerstin Krippner.
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MINUTES
BOARD OF APPEALS
MONDAY, JANUARY 17, 1994
CIVIC CENTER LOBBY CONFERENCE ROOM
MEMBERS PRESENT:
Carlson, Werderitsch, Buss, Hagedorn, Roffman
MEMBERS ABSENT:
Christine
STAFF PRESENT:
Boose
OTHERS PRESENT:
Henry Herwig
1. Call to Order
The meeting was called to order by Chairman Carlson at 1: 1 0 p,m,
2, Aooroval of Minutes of the Last Meetinq
Werderitsch moved that the minutes of the meeting of December 20, 1993, be
approved as submitted. Roffman seconded the motion. The motion carried
unanimously,
3.
Election of Chair and Vice Chair for 1994
()
Carlson opened the floor for nominations for Board Chair for 1994, Werderitsch
nominated Carlson. Roffman seconded the nomination. There were no other
nominations, Carlson was elected Chair for 1994 by unanimous vote.
Carlson then called for nominations for Vice Chair' for 1994, Buss nominated
Hagedorn, Roffman seconded the nomination, There were no other nominations and
Hagedorn was elected Vice Chair for 1994 by unanimous vote,
4, Continuation of Hearinll for Aooroval of Wardflex Gas Pipe
Carlson gave a brief summation of the preceding meetings and discussions concerning
the use of this product. He pointed out that the conditions of the approval of this
product by the Board at the December 20 meeting could not be fulfilled. Specifically,
the PVC covering does not meet the smoke development and flame spread ratings of
Section 17-14 of the Uniform Building Code. Boose stated that he had spoken with an
ICBO staff member at the Kansas City regional office. They had suggested that this
section was incorporated in the Code long before this type of product was developed
but that we are applying this Code section properly, They also pointed out that the
general exception to Chapter 42 for smoke development and flame spread ratings of
interior finish materials exempts finishes less than 1/28th of im inch thick. This
exception is not included in Section 17.14 but similar logic could be applied, Boose
further stated that Bernie Osvald had checked with lAM PO and was informed that a
restricted listing of this product was currently being distributed to IAMPO members,
Boose said that staff would prefer that the Board defer a unilateral approval of this
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January 17, 1994
Page 2
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product until this listing could be reviewed. Carlson suggested that the Board could
approve use of this product at this one specific project and delay unilateral approval
until the staff and Board could review the IAMPO listing.
Carlson then moved that the installation of Wardflex corrugated stainless gas tubing
be approved only for the 12-plex under construction at 801 Cross Park Ave. subject
to the same conditions imposed by the City of West Des Moines. Roffman seconded
the motion and the motion carried unanimously.
5. Other Business
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The Board discussed possible future meeting dates and agenda items, Future meeting
dates were set for the first Monday of each month for February, March and April at
4:30 ,PM. Those dates are February 7, March 7 and April 4.
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Approved on tfW.l?#Y'l1/1fYb'"
6. Adiournment
Roffman moved for adjournment at 1 :40 p.m. Hagedorn seconded the motion. The
motion carried unanimously and the meeting was adjourned.
rt Carlson, Chairman
Board of Appeals
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MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY, JANUARY 19, 1994 - 5:30 P,M,
CIVIC CENTER LOBBY CONFERENCE ROOM
MEMBERS PRESENT:
Tim Finer, Roger Christian, Trey Stevens, Joyce Patton
MEMBERS ABSENT:
Cordell Jeppsen
STAFF PRESENT:
Shaffer, Brau, Burnside, Helling
OTHERS PRESENT:
Rene Paine, Doug Allaire, Bill Blough
RECOMMENDATIONS TO COUNCIL:
None,
LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION
Cable TV/franchise renewal process.
SUMMARY OF DISCUSSION
The Library, with assistance from Anne Burnside, will be making changes in PATV's lease to
ensure PA TV will have space until a new franchise is secured and/or other space can be
located. PATV received a threatening phone call from someone upset with a program
discussing gay and lesbian issues, Tentative long-range facilities plans for the Library include
moving production facilities to the new third floor and PATV's studio space to become a
meeting room connected to the Iowa Communications Network (ICN), Iowa City schools have
formed a group, the Iowa City Community Network, to apply for a Corporation for Public
Broadcasting grant to establish a computer bulletin board service, The City, represented by
Shaffer, is a member of the organization and a participant in the grant application. Shaffer
reported that the refranchising negotiation dates are set for January 24-25 !lnd February 7-8,
The Community Television Group's (CTGl workshop with Sue Disciple will be held February
26 and 27, Shaffer has been contacted by Coralville City Manager, Kelly Hayworth, for
assistance in shooting City Council meetings and suggestions for production design
considerations for new council chambers, The Iowa City City Council is seeking information
regarding cablecasting their informal sessions, Without additional staff and funding
cablecasting the informal meetings would be very difficult, The City and TCI signed an
agreement for a month-by-month funding of PATV if the new franchise is not agreed upon
prior to the expiration of current franchise. Contract renewal talks between the City and
PA TV will begin after it becomes clear what will evolve from refranchising negotiations
between the City and TCI. The City agreed to put the formal refranchising process in
abeyance and proceed with the informal process. TCI met with the City's request that
something substantive be put on paper before moving to the informal process. TCI has
offered about a $2 million investment in the community according to TCl's estimate,
CALL TO ORDER
The meeting was called to order at 5:30 p.m.
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Broadband Telecommunications Commission
January 19, 1994
Page 2
APPROVAL OF STC MINUTES
Finer moved to approve the December 15, 1993, minutes. It was seconded by Patton,
Unanimously approved,
.
ANNOUNCEMENTS OF COMMISSIONERS
Stevens announced that Tim Finer and Eric Rothenbuhler were appointed to the BTC for terms
to begin in March.
SHORT PUBLIC ANNOUNCEMENTS
None,
TCI REPORT
Blough reported the CEOs of Bell Atlantic and TCI recently announced a program to connect
the 26,000 schools which they serve to the Internet. TCI and Bell Atlantic will supply the
connection but not the hardware. Shaffer reported he received the rate regulation information
from TCI.
LEGAL REPORT
Burnside reported she received an inquiry/complaint regarding a program on the library
channel. The caller thought the program was indecent and asked if the legal department could
control access programming, Burnside informed the caller that the legal department cannot
control content unless it is obscene and then the County Attorney is the appropriate person,
Shaffer said the program dealt with menopause and sex education and was sponsored by the
Emma Goldman Clinic, The woman objected to some graphics used during the time of day
it was played. Library Director Lolly Eggers sent a letter to Steve Atkins explaining why the
program was played and that this type of education is important. Christian said the person
giving the presentation in the program was unaware that she would be taped at that time and
was unprepared to give her program without the graphic visual aids. Burnside will be
reviewing and making revisions to the PA TV/Library lease agreement to ensure PA TV will have
space until a new franchise is obtained and a new PA TV contract can be negotiated, A
question regarding disconnection fees for pay channels has also been forwarded to the legal
department.
PATV REPORT
Rene Paine reported PA TV received a threatening phone call from someone upset that gay and
lesbian issues were being discussed, The call was left on the answering machine and had a
threatening tone. The police were notified. The contract renewal public hearing went quite
well, Stevens and Shaffer said they were impressed with the positive comments and the
diversity of people speaking.
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Broadband Telecommunications Commission
January 19, 1994
Page 3
LIBRARY REPORT
Casey Ashe provided a written report, Editing equipment is being repaired, As a result, PA TV
, may do post-production work rather than a shoot per their contract with the library. Long
range facility plans tentatively call for production facilities to be in the new third floor and
PATV's studio to be the meeting room and an Iowa Communications Network site, The
library is investigating acquiring Narrative TV, and a narrative video service for the visually
impaired. The modulator for using the INET has been sent in for repairs, As a result, testing
the INET drop in PATV's studio isn't possible and previewing Narrative TVvia the INET cannot
be done,
ECC REPORT
Shaffer reported Mary Clem, the school's grant writer, formed a group called the Iowa City
Community Network to apply for a Corporation for Public Broadcasting grant. Quite a few
local organizations attended the first meeting. The organization's goal is to set up a computer
bulletin board service and using Government Channel 4' s Interactive Information Services for
the linking and distribution of community organization related information. The City is a part
of the grant application, Blough commented that the educational channel, when it originates
from Kirkwood, and the University of Iowa channel have inferior signals compared to the other
local access channels, Blough has not received much cooperation from Kirkwood, The
University is totally unresponsive, but something might be done to improve Kirkwood's signal.
Shaffer suggested directing a complaint directly to Pat Braunger and the ECC,
CABLE TV ADMINISTRATOR REPORT
Shaffer reported refranchising negotiation dates are set for January 24-25 and February 7-8,
Stevens said that one Commissioner should attend each negotiating session and one other
Commissioner may attend a session dealing with their own area of expertise and interest.
Shaffer said that one BTC Commissioner should attend the Community Television Group's
workshop with Sue Disciple on February 26 and 27, Shaffer was contacted by Coralville City
Manager, Kelly Hayworth, for assistance in developing a package of equipment to shoot City
Council meetings or possibly have it done through the City Cable TV Office, Coralville also
sought advice on design of their Council Chambers to accommodate cablecasting, The Iowa
City Council is considering cablecasting their informal meetings and is seeking information and
input. Council meetings are the Media Department's most labor intensive and time consuming
production. Cablecasting the informal meetings would require additional staff, equipment and
funding. Iowa City will again be a judging site for a national video contest, the Hometown
Video Festival, which is sponsored by the Alliance for Community Media. A copy of the
Phase III RFP for the ICN was received recently. Two feasibility studies for cable applications
beyond video programs such as meter reading, data transfer and traffic control conducted for
Harlan, Iowa, and Cedar Falls, have been received. Shaffer thanked Blough for his assistance
in correcting the problem with the DMX music system and for information relating to video
origination for Information Services, Stevens asked about a letter complaining about KCRG
inserts on CNN, Blough said he is not happy with the content of the spots because the focus
is on Cedar Rapids, not Iowa City. If KCRG's spots don't improve, TCI may be able to get out
of their contract, which extends through the end of the franchise. Burnside said the
subscribers complaining may have a legitimate argument - they are not receiving what is
advertised and paid for. This issue could be a matter for franchise negotiations. Shaffer
reported in addition to the complaints about the program on the Library Channel and the letter
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January 19, 1994
Page 4
about KCRG on CNN, complaints were received about rates being too high, a request for
EWTN, two additional complaint~ about KCRG on CCN, Christmas screens on Government
Channel 4, poor reception, disconnection charges for HBO, a request for the Quad City
channels, late fees, and one' from someone served by Vantage who had been disconnected
while in the hospital. Shaffer referred her to J, Patri~k White, Johnson County Attorney.
PATV CONTRACT RENEWAL
Shaffer explained that what happens with P A TV's contract renewal depends on what happens
during refranchising negotiations. In the meantime, the City Council has an agreement with
TCI for them to fund PATV on a monthly basis until a new franchise is in place. The library
is working to modify PATV's lease agreement so they can remain in the library until a new
facility is secured. Once it becomes clearer what will come out of the refranchising
negotiations, talks with PATV could begin about their contract with the City,
CABLE TV REFRANCHISING/RENEWAL
Shaffer reported that the City Council has agreed to put the formal process in abeyance and
proceed with the informal process, The cable company wanted to proceed in the informal
process and at the advice of Rice, Williams, the City's consultant, the City agreed if TCI
would submit a substantive proposal in writing. TCl's proposal covered access and the INET
and represents about a $2 million investment in the community. If the City believes the
informal pro'~ess is not working, the City may return to the formal process.
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None.
ADJOURNMENT
It was moved by Patton and seconded by Finer to adjourn. Unanimously approved.
Adjournment at 6:25 p.m.
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