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Home My WebLink About2006-11-09 Info Packet I = I -....= -ilia' ~~~Wit:'t -..;;:.... -"".i'it'~ ...,.... ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET November 9, 2006 IP1 City Council Meetings and Work Session Agendas IP2 Agenda: City Council of Iowa City and Area Legislators MISCELLANEOUS IP3 Memorandum from the Assistant City Manager: Mediacom - KGAN Channel 2 Retransmission Dispute IP4 Letter from Lee Grassley to the City Clerk: Mediacom's Digital Plus Lineup IP5 Memorandum from the Airport Commission: Completed Projects Enhance Safety and Appeal IP6 Memorandum from the Public Works Coordinator to the City Manager: Agenda Items IP7 Letter from Tammy Bowman, Bowman Ventures, Inc. to the Police Department: Sale to a Minor IPS Invitation: Legislative Open House November 16, 2006 Agenda: Economic Development Committee November 13, 2006 (October 31, 2006 draft minutes included in packet) E-mail from Douglas Elliott ECICOG: Legislative Open House Rescheduled [Distributed at 11/13 Work Session] Sand Road Ribbon Cutting: November 16 [Distributed at 11/13 Work Session] PRELIMINARY/DRAFT MINUTES IP9 Historic Preservation Commission: October 12, 2006 I = 1 !~~~'t -=.~ -....m~ ........~ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET November 9, 2006 IP1 City Council Meetings .and Work Session Agendas / IP2 Agenda: City Council Iowa City and Area Legislators ,.I IP3 City Manager: Medjlc:om - KGAN Channel 2 / rk: MediaCOm'S~gital Plus Lineup / Memorandum from the Airport Commi sion: co~eted Projects Enhance Safety and Appeal / / r to the City Manager: Agenda Items Memorandum from the Retransmission Dispute MISCELLANEOUS IP4 Letter from Lee Grassley to the City IPS IP6 Memorandum from the Public Works Coordin \ INARYIDRAFT MIR,UTES IP7 Letter from Tammy Bowman, Bowman v~ure Inc. to the Police Department: Sale to a Minor , I IPS Invitation: Legislative Open House IP9 Historic Preservation Co mission: October 12, 2006 I = J. ~~~'8t ~, ....,~ -.-- CITY OF IOWA CiTY City Council Meeting Schedule and Work Session Agendas 11;~t , November 9, 2006 www.icgov.org . FRIDAY, NOVEMBER 10 Emma J. Harvat Hall Veterans' Day Holiday - Offices closed . MONDAY, NOVEMBER 13 Emma J. Harvat Hall 5:00p Legislative Meeting . Separate Agenda Posted 6:30p Special Council Work Session . Planning and Zoning Items Dinner . Council Appointments Provided . Leadership Energy Environmental Design (LEE D) . Agenda Items . Council Time . Schedule of Pending Discussion Items . Future Meeting Schedule . TUESDAY, NOVEMBER 14 Emma J. Harvat Hall 7:00p Special Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS I . THURSDAY, NOVEMBER 23 Emma J. Harvat Hall Thanksgiving Holiday - Offices closed . FRIDAY, NOVEMBER 24 Thanksgiving Holiday - Offices closed Emma J. Harvat Hall . MONDAY, NOVEMBER 27 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, NOVEMBER 28 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, DECEMBER 11 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, DECEMBER 12 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, DECEMBER 18 Meeting Cancelled Emma J. Harvat Hall . TUESDAY,DECEMBER19 Meeting Cancelled Emma J. Harvat Hall . MONDAY, DECEMBER 25 Christmas Day - Offices Closed Emma J. Harvat Hall . TUESDAY, DECEMBER 26 Christmas Holiday - Offices Closed Emma J. Harvat Hall I 1 1 IP2 _#'!'!'-.- - ~~~!:'I: ~~_aD.~ CITY OF IOWA CITY 410 East Washingron Street iowa City, Iowa 52240.1826 (319) 356.5000 (319) 356.5009 FAX www.icgov.org City Council of Iowa City Meeting with Area Legislators November 13,2006, 5:00PM Harvat Hall, City Hall, 410 E. Washington St. 1. Welcome and Introductions 2. Iowa State Housing Trust Fund appropriation 3. Maintain local control over cable franchising Change in Iowa Code 562A.12 (wrongful retention oflandlord deposits) 4. Increase in hotel I motel tax to 9% 5. Vehicle tax on pick ups 6. Allow Home Rule for smoking in public places 7. Property tax credits I condos 8. Cultural Trust update 9. Franchise fees (allow cities to charge percentage of gross revenues) 10. Other Business 11. Adjournment 6:30 PM Sample Policy Statement Page 1 of 1 Marian Karr From: Amy Correia [acorreia@co.johnson.ia.us] Sent: Wednesday, October 04, 2006 9:05 AM To: Marian Karr Subject: SHTF City Councii Policy Statement draft (2) Marian - Here is the policy statement for the State Housing Trust Fund appropriation. Let me know if you have any questions. Amy Sample Policy Statement Affordable Housing The purpose of the Iowa State Housing Trust Fund is to make housing affordable for all Iowans. Safe, decent, affordable housing helps to stabilize a family, making them better employees, students and citizens. There are 1,149,276 households in Iowa (US Census, 2000), of which 28% are renter households. It is estimated that 39% of renter households cannot afford the cost of a 2-bedroom apartment at the Fair Market Rent ($576). Housing that is affordable to Iowa's workforce makes a community more attractive to businesses and enhances a community's economic development activities The General Assembly approved H. F. 2797 during the 2006 Legislative Session. This legislation states that it is the intent of the Legislature in 2007 to appropriate $2 million to fund the Iowa State Housing Trust Fund. Sixty percent of the appropriation is to fund local housing trust funds and forty percent is to fund project based housing. Since the inception of the Iowa State Housing Trust Fund the number of local housing trust funds has grown from 4 to 17, and local housing trust funds have been established in over 50 counties and/or cities in Iowa which represent over 60 % of the State's population. The FY 2007 eligible requests to the Iowa Finance Authority from local housing trust funds are nearly twice the amount the Legislature intends to appropriate totally. Revenue from the Iowa State Housing Trust Fund assists local housing trust funds to develop much needed housing, encourages the establishment of new housing trust funds, and provides funding for other project based housing within the State of Iowa. This source of funding also helps to leverage other public and private funds, and therefore provides Iowa's citizens with the much needed housing they can afford. The Iowa City Council supports an appropriation from the Iowa Legislature of$6.7 million to the Iowa State Housing Trust Fund as administered by the Iowa Finance Authority. 10/4/2006 .__...._._-_.~-_._-,-~~----_._~~._._-"..,_._._---~_._----------,-~-------- I ~ I -....: -14'... !~~~!:~ "-, ..aa'm~ .......~ CITY OF IOWA CITY MEMORANDUM ~ Date: November 8, 2006 Re: City Council To: From: Dale Helling, Assistant City Manager Attached is a copy of a letter from Lee Grassley, Senior Manager, Government Relations for Mediacom, advising that KGAN Channel 2 may be discontinued from the Mediacom system effective December 1, 2006. It would be extremely unfortunate if this were to occur; however, this situation falls under the purview of Federal law and Federal Communications Commission (FCC) regulatory authority. Further, the City's franchise agreement with Mediacom gives us no authority to intervene as it is superseded by the Federal law applicable to this issue. We cannot require Mediacom to carry Channel 2, nor can we interfere with Sinclair Broadcast Group's right to deny Mediacom permission to carry its Channel 2 signal. Essentially, the issue is this: Federal law allows each broadcaster, such as KGAN, to make one of two choices. They may elect a "must carry" status, meaning the cable company has to carry their station; or they can exercise a second option, which is to seek some sort of compensation agreement with the cable carrier that is acceptable to both parties. In choosing to pursue the second option, the broadcaster relinquishes its "must carry" status. It is the City's understanding that Sinclair is seeking to obtain remuneration in the form of direct financial compensation from Mediacom for the retransmission of its Channel 2 signal. This appears to be unlike considerations sought and agreed to by most other broadcasters who choose to seek compensation rather than "must carry" rights. For the most part, cable companies have been able to work out alternative agreements with those broadcasters in the form of trade-outs; that is, the cable operator may agree to advertise on the broadcaster's channel or some similar arrangement. This has become the industry model. Mediacom informs us that they have offered KGAN the same arrangement that other Sinclair- owned broadcasting stations (CBS and Fox affiliates) have agreed to in other parts of the _ ____.____._____._____'"_.___""._~_._.__M_~_______._._'_mo_ _.___,___.____._.__._~~._._. _ _____.___~_____.__.__~. _.__._______M'_..._...__.__________~ ...."'--.----.------.---~----'--- November 8, 2006 Page 2 country and with other cable operators. Sinclair has reportedly declined such an arrangement in this instance. It appears that a departure from the status quo arrangement between Mediacom and KGAN will likely have a negative impact on local Mediacom subscribers. Any additional costs incurred by Mediacom to carry Channel 2 would likely be passed on to their local subscribers. If Channel 2 must be dropped from the current channel lineup, that will result in the removal of a viewing option which is preferential to some local subscribers. In any event, the outcome of this dispute . will no doubt influence how broadcasters and cable carriers approach the exercise of their respective options with regard to "must carry" in the future. We will keep you apprised. cc: Stephen J. Atkins, City Manager Eleanor M. Dilkes, City Attorney Drew Shaffer, Cable TV Administrator Iowa City Telecommunications Commission mgr/asstlmem/Mediacom-KGAN,doc Mediacom! V;y y- ()Jf\~(J ( ~)' rt: ({)) IPr October 30, 2006 Sent Via Certified Mail. Return Receivt Reauested Ms. Marian Karr City ofIowa City 400 E. Washington 8t. Iowa City, Iowa 52240-1826 Dear Ms. Karr, I am writing to inform you about programming on our cable system serving your community. Mediacom has successfully negotiated retransmission agreements for virtually all of the commercial broadcast stations in the area. However, Sinclair Broadcast Group, corporate owner of KG AN, Channel 2 (Cedar Rapids, Iowa) is demanding millions of dollars from Mediacom and our customers in order to continue carriage of this station and their other stations. As our negotiations with Sinclair may be reaching an impasse, it is possible that we may no longer carry KGAN on or before December I, 2006. Be assured we are actively trying to resolve this dispute in order to keep KGAN available to our customers. We will keep you posted on any developments. If you have any questions, please call me at my direct line 319-395-9699, extension 323. Sincerely, ~ (2 /) Z -..- / /../ :..-"- I 6rassley ,v ...- S" M~g~, C~'":E:t""o~ ~2 .,',':C 1/ (~) _....:...-: --i'"'''! i i ;' -) "..,.,.i ::.:.... ..i" ,:---;' ", (Jl Mediacom Communications Corporation 6300 Council 51. NE, . Cedar Rapids, Iowa 52402 ~ MediiCom) November 2, 2006 rR\6J1 ( y\\ '\ ') ,,,-,. "~ r'"il :.-1 , ' \i -3 PH I: 39 c;: iljV 1 ("".\J^ ,. ./nl"l u\Y C^ Y ~~ Ms. Marian Karr City oflowa City 400 E. Washington St. Iowa City, Iowa 52240-1826 Dear Ms. Karr: Mediacom will be adding 4 new channels to Mediacom's Digital Plus lineup in your community on or about 30 days from the date of this letter. The new channels and their location in the channel lineup are: Fox Reality _ Channel 222 _ The premier source of unscripted programming where it is all reality all the time, Fox Reality provides the best brands in reality television from Network series and international series never shown in the United States. Additional programming information is available at www.foxrealitv.com. Lifetime Real Women _ Channel 268 - This new channel is a place where honest, true-to-life stories important to women are told in a heartfelt and meaningful way. Additional programming information is available at www.1ifetimetv.com. Fuel _ Channel 179 _ The best in action sports programming is delivered on Fuel. Find out more about this channel at www.fueltv.com.This channel will be included in the Digital Sports Pak. CCTV _ Channel 270 _ CCTV International (CCTV-9) is the English-language 24-hour news channel of China Central Television, China's largest national TV network. CCTV International is dedicated to reporting news and information to its global audience, with a special focus on China. With a team of experienced and committed journalists, CCTV International is China's contribution to greater diversity and more perspective in the global information flow. http://english.cctv . corn/index .shtml The customer rates for Digital Plus and the Sports Pak are not changing. Please contact me directly at (319) 395 9699 extension 323 if you have any questions or concerns regarding this new programming. Z;,(,J; ~ Sr. Manager, Government Relations Mediacom Communications Corporation ,;,nn rnllncil SL NE. . Cedar Rapids, Iowa 52402 I ~ 1 -",,= -lit... t~_;!:'"t. -..;;;:.... ~..." ..... .. CITY OF IOWA CITY rn:J MEMORANDUM From: November 1, 2006 City Council Airport Commission, Staff Date: To: Re: Completed Projects Enhance Safety and Appeal This year the Iowa City Airport has completed several projects that not only enhance the safety of airport users and their aircraft; they increase the visual appeal of the airport. Among these projects, new pavement around the North T-Hangars has replaced the old broken pavement which can be seen from Riverside Drive. A rehabilitated parking lot will invite people to the future Airport Viewing Area, north of the terminal building. A new vinyl coated fence has been installed and the old rusted fence replaced to make the outline for the viewing area. Future airport projects such as the phased fencing replacement, continued parking lot repairs, and rehabilitation to Hangar A, (which faces Riverside Drive), will continue our trend of improving safety for our airport users and increasing the "curb appeal" of airport grounds helping to invite members of the public to enjoy an afternoon of watching the aircraft that use our facilities. We invite Council members to take a look at these and other projects as they are in the vicinity during their day. Respectfully Submitted, ~.~~~ Operations Specialist Iowa City Municipal Airport City of Iowa City MEMORANDUM ~ Date: November 7,2006 To: Steve Atkins Kim sandberg",\~ [I & rllr i~~ -t. L~ u,~) From: Re: Agenda Items The following are costs associated with the Ca~itallmprovement Projects being presented for acceptance at the November 14t Council meeting: 1) Meadow Street Bridge Replacement and Dover Street Drainage Basin Improvements Contractor: Iowa Bridge & Culvert, L. C. .:. Project Estimated Cost: $ 617,091.20 .:. Project Bid Received: $ 650,882.60 .:. Project Actual Cost: $ 651,008.70 Outside Funding: .:. Federal Hwy Bridge Replacement & Rehabilitation Program Funds $ 398,545.36 1) Iowa City Water Facility Improvements Division 1: Water Treatment Plant Division 2: Well Houses Contractor: Knutson Construction Services .:. Project Estimated Cost: .:. Project Bid Received: .:. Project Actual Cost: $32,894,000.00 $25,875,200.00 $25,808,043.00 rnJ Iowa City Police Department November 3, 2006 410 E. Washington Street Iowa City, Iowa 52240 Re: Bowman Ventures, Inc.; dba: Fitzpatrick's 3 I 0 E. Prentiss Street Iowa City, Iowa 52240 Dear Chief Hargadine, This letter is in regard to the October 30th correspondence I received from your department. I want to advise you I am fully aware of my employee Cole Bultman's Sale To a Minor (Iowa Code 123.49(2h). The charge that was incurred was examined by myself and Mr. Bultman on October 28th. I wish to clarify that Gary Fitzpatrick has no ownership, management interest, or is an employee of my business. The perceived confrontation had nothing to do with my employee Cole Bultman's cooperation with the investigation on October27th. Respectfully, L' , ~1(}/)L/?ur: L.{joWmal<..J Tammy Bowman - President Bowman Ventures, Inc. cc: Mike O'Donnell Ross Wilburn Connie Champion Bob Elliot Regina Bailey Dee Vanderhoef Amy Correia Gary Schmit 0 "" c-~ = -- C~ '" ~.:>o " :1> .... ~ ...~-- -_.- ,.:::.:;. -, .....::: =n I r--, OJ r- .~ ) , ",1 ", :!2 . , ,,~ 22 _h ,---., <<.::::"- /, - \._-,,' ~ :r:;; " U) .~ ~r:.~~'1 ~ ~ ~:~ lOW A CITY POLICE DEPARTMENT 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 FAX # (319)356-5449 "An Accredited Police Department" October 30, 2006 Bowman Ventures, Inc. 310 E. Prentiss Iowa City, IA 52240 DBA: Fitzpatrick's, 310 E. Prentiss, Iowa City, IA 52240 Dear Owner: Effective June 27th, 2006 the City Council for Iowa City approved guidelines from the Police Chief for the issuing of initial and renewal liquor licenses and on July 24, 2006 an ordinance went in to effect which changed several sections of the liquor ordinance. It is our intent that liquor establishments voluntarily comply with the liquor laws; however, liquor licensees that have a documented history of non-compliance with the State and local liquor laws will have difficulty obtaining a license renewal. Previously I wrote every Iowa City liquor establishment and explained that there will be a warning period before a license is refused by the Police Department based on the new criteria. This warning period only pertains to the new criteria for issuing renewal liquor licenses. We will still forward the results of our enforcement to the Iowa Alcoholic Beverages Division and the City Council for Iowa City. Your establishment was inspected on October 27-28,2006 and the following law violations occurred: Sales to Minor (Iowa Code 123.49 (2h)). In addition to the sales case there are two additional factors that you should consider. . First, the new language includes (in part) prior misdemeanor convictions of all persons with an ownership or a manaaement interest of the applicant will be reviewed, particularly those relating to use of alcohol or illegal substances. Secondly, any refusal, failure or neglect by a licensee, permittee or its employees or agents to cooperate with any law enforcement officer in the performance of the officer's duties, includi~, but ~1 limited to, inspections of the establishment. . ;?: c; ~ ,;>=_3 C) < -:. We ask that you remind your employees that their actions will have an eff~1 o'n yoor liquor license, and ultimately business, if there are continued law violations. ,.~ ~;' en ~.i.; v It is my understanding that Gary Fitzpatrick came very close to being ~ed It,r confronting and intimidating the underage buyer. It could be construe$: that Mr. Fitzpatrick failed to cooperate with law enforcement during the inspection. Therefore, the sales case, the confrontation and Mr. Fitzpatrick's previous license history can be used as factors when determining whether to renew a liquor license. "Ti T] '-J \...J . Your assistance in this matter is very much appreciated. S~#eIY, I~arg ne Chief of Police Distribution: Tammy Bowman '''' 6 C~'J ~~::'" 0' -< r, ...'!". :..~ " )> - C) -,..., / ~<:::. , ! C) .~ 1 , co ,- 'il o~~ -C : I ::il: :---1 '--..,..J <;::/', -<-. )> (J1 ~ ECICOG encourages you to attend the 2005 Legislative Open House Time to meet with legislators informally and enjoy refreshments is provided from 4:00 to 4:30. A formal program follows, which allows legislators the opportunity to give their views on the upcoming session and includes time for questions and answers. City and county officials and members of the general public are encouraged to attend. Please feel free to forward this invitation to others. This event is cosponsored by ECICOG, the Iowa League of Cities, the Iowa State Association of Counties, and the City of Coralville. AGENDA City of Iowa City City Council Economic Development Committee Monday, November 13, 2006 8:00 a.m. City Hall Lobby Conference Room 410 East Washington Street 1. Call to Order 2. Approval of Minutes - Oct. 31, 2006 Economic Development Committee Meetings 4. CDBG Application materials and policies - Tracy Hightshoe 5. Discussion of Economic Development Strategies, Policies 6. Committee time 7. Adjoumment NEXT REGULAR MEETING DATE: December 19, 2006 MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE OCTOBER 31, 2006 LOBBY CONFERENCE ROOM PRELIMINARY Members Present: Regenia Bailey, Connie Champion, Bob Elliot Members Absent: NONE Staff Present: Karin Franklin, Wendy Ford Others Present: Joe Raso RECOMMENDATIONS TO CITY COUNCIL: NONE CALL MEETING TO ORDER Chairperson Bailey called the meeting to order at 9:00 AM. APPROVAL OF MINUTES - OCT. 17. 2006 ECONOMIC DEVELOPMENT COMMITTEE MEETING MOTION: Elliot moved to approve the October 17, 2006 minutes as submitted. Champion seconded the motion. The motion passed 3:0. 2006 (4th Quarter) COUNTY WAGE THRESHOLDS (Oct. 1 - Dec. 31. 2006) Ford explained having received the county wage threshold guidelines form the Iowa Department of Economic Development after a question about the thresholds during the NGI CEBA application process. Elliot asked if the county wage map included all wages within the county. Raso explained the wage maps only include private sector wages of the county. He said that the public sector is not included due to its immobility. He added that to qualify for a High Quality Job Creation Program (CEBA) funds, a company must meet the 130% county wage. Raso also clarified that company benefits could also be included in the county wage average to qualify for CEBA at the 130% and 160% levels. The 100% only includes base wages. MEMO OF UNDERSTANDING -IOWA CITY AREA DEVELOPMENT Ford said there are changes on the memo of understanding since the last meeting. She said in item 9 there was discussion on trying to get some detail on helping with a program of outreach to potential business with Iowa City. Ford said that item 9 now reads, "ICAD President and Economic Development Coordinator will meet monthly to share information and coordinate efforts." Raso said regarding item 6, when redeveloping the content of the new marketing packet, all communities are represented in their materials, but that ICAD will work together with Iowa City to develop a complementary product. MOTION: Champion moved to approve the Memo of Understanding for Services Provided by ICAD Group to City of Iowa City. Elliot seconded the motion. The motion passed 3:0 DISCUSSION OF ECONOMIC DEVELOPMENT STRATEGIES. POLICIES With the understanding that Raso had to leave the meeting shortly, Elliot asked for Raso's input on the strategies and policies for the Economic Development Committee. Raso said that the number one goal for economic development from a city's perspective is to be pro-business. He added that it is important to provide the infrastructure necessary to be pro-business and to create policies for incentives. Economic Development Committee Minutes September 19, 2006 Page 2 Franklin said that none of the votes that have occurred in City Council have been negative to business development. She added that the myth of Iowa City being bad for business stems largely from the active discussion that occurs between the Council and the community. Bailey suggested that the committee should start the discussion on the committee's approach to economic development. Discussion ensued about the vision and its scope. Bailey suggested that a vision of simply growing the tax base and creating high quality jobs is not very visionary. She moved to the white board to take notes and lead discussion. She said that the committee should decide if it wants a regional, national, or global vision. Champion said that global is important because industry is no longer isolated to just the United States. After some discussion, Bailey suggested that the overall vision of the committee should be to 'position Iowa City globally as a creative community that has a diversity of businesses." Raso said that when looking at the entire Iowa City and Cedar Rapids area, he sees Iowa City as being the most global. Elliot said that global is a fitting due to the University of Iowa, Procter & Gamble, and ACT. Raso said that the success of the Iowa City community will depend on the vibrancy of the downtown and the planning and marketing around the downtown, how the community is addressing its infrastructure needs to attract primary sector companies, and having the developable land available. Bailey said that the vision and the objectives are two different things. Franklin said the vision of Iowa City needs to be a globally creative community that has a diversity of business. She added that it will get to the global, but you will start out with the basics of a vibrant community. Raso added that the one issue that will determine whether our community will live or die is the workforce. He said that Iowa City has always felt bigger than it really is; that is something to playoff of. Champion said that she would like to focus on economic development objectives: infrastructure, downtown, economic aid, available land, and workforce development. Elliot asked about who the audience is for the strategy document. Franklin responded that it is mainly for the committee and the City Council. She added the committee's big statement is what it projects. The statement would be on the webpage. Elliot and Champion said that they like the vision statement. Bailey added retention/expansion and entrepreneurship to the committee's focus. She said that the committee needs a check list of how they did over the course of the year. The committee listed external threats as: land for industrial development, available workforce, changes in the downtown, financial constraints for industrial infrastructure, and the corridor concept. Franklin said that the downtown needs to be protected. Bailey agreed. She added that it needs to avoid a 'campustown" feel. Franklin also said that the City's sewer bonds are at their limit and that would limit infrastructure expansion for industrial development. Bailey asked Franklin how they should address it. Franklin replied that GO bonds are an option. She said that it is something to keep in mind. Champion asked Franklin if we had the any money to put into sewer development in industrial land. Franklin said that not through revenue bonds, but through GO bonds. Bailey asked Franklin if she could make a list of capital projects related to economic development. Bailey said the City Council members need to know about industrial infrastructure when putting together the budget. Elliot added that financial threats are going to be a problem in the future. The committee listed external opportunities as: entrepreneurial aspects, University of Iowa, the corridor concept, networking, and the community is attractive to young professionals and families. - -~-_.._--~----_._.~_.,".._,--_.."-------~~----_...~..-"_.------~-_._---------~---_._---_._---- Economic Development Committee Minutes September 19, 2006 Page 3 Franklin said Iowa City can't compete with Oakdale for research park uses because businesses don't have to pay taxes if they locate at Oakdale. She added that Iowa City cannot do that. Bailey said that she believes Iowa City should have some publicly owned industrial park land. Elliot said that Iowa City should work with Oakdale for entrepreneurial opportunities, not against them. Franklin said historically that is not the case and Iowa City doesn't benefit from Oakdale because it doesn't have anything to offer that Oakdale doesn't already have. Bailey said that Iowa City needs to bring the research business projects closer to home. Franklin said that NGI is the only industrial research business to spillover from Oakdale. She added that this is a rare case, but Iowa City needs to ensure open private or public land with infrastructure in place for industrial businesses development in the future. The committee listed internal strengths as: quality community, small businesses, economically stable, transportation, arts/culture, University of Iowa, downtown, and financial incentives. The committee listed internal weaknesses as: one staff member for economic development, institutional attitude, low unemployment, complacency, air travel. Bailey suggested another as institutional thinking, which can stifle the entrepreneurial spirit. Franklin also added to the list of weaknesses that low unemployment will make it difficult to locate new businesses due to the workforce. COMMITTEE TIME ADJOURNMENT The meeting adjourned at 10:30 A.M. NEXT MEETING DATE: November 13, 2006 at 8:00 A.M. Minutes submitted by Doug Ongie. slpcd/minutesJecdevl2006/1 0-31-06.doc Iowa City CDBG Economic Development Fund Purpose: Stimulate private sector investment that results in the creation and/or retention of permanent, private sector jobs for low-to-moderate income persons. Referral Sources: Referrals generated by private financial institutions, Small Business Development Center, and the public. If the applicant is referred by a financial institution or the Small Business Development Center, Community Development staff will work with the private lender or technical assistance provider to review the application, the underwriting analysis for the project, and work with the private lender on a financial package that makes the project viable. All applicants are encouraged, however not required, to apply to a financial institution for financing. If applicant does not apply for funding through a financial institution, the applicant must explain why. Process: 1) Referral received from a financial institution, SBDC, or directly from the business 2) Applicant meets with staff/staff completes preliminary review. If referred by a private lender, meet with lender to review project. 3) City Council Economic Development Committee approval 4) Council action/approval 5) CDBG agreement executed 6) Recipients must receive pre- and post-award technical and management assistance from local non-profit providers such as the Small Business Development Center and/or from participating lenders. If necessary, assistance may be paid through loan proceeds. For applicants not working through a private lender, the process begins with the identification of a qualified technical assistance (T/A) provider approved by the City. The applicant and T/A provider or participating lender will complete an assessment of the applicant's management and business operations strengths and weaknesses. If weaknesses are identified as a result of that assessment, the participating lender and/or City shall document the T/A provider's recommendation and verify the applicant receives the technical assistance identified as a condition of the award. 7) City monitoring and compliance Review Criteria for the Economic Development CDSG Fund Application will be evaluated based on the City of Iowa City Financial Assistance Guidelines established on 9/24/1996, amended 2001, as applicable. 1) Meets all CDBG requirements and creates/retains employment opportunities for low-to-moderate income persons 2) Applicant's financial contribution to the project 3) Quality of jobs created (federal poverty wage rate, 30% of area median income, for a family of four in Iowa City is $10.48/hour as of 3/8/2006) 4) Economic Impact - potential for future growth Revised 11/7/06 5) Consistency with the City's Comprehensive Plan 6) Environmental Impact Business Plan (start-up businesses): . Plan must demonstrate the feasibility of the business venture . Creditworthiness of the business/applicant . Reliability of the job creation and financial estimates . All private financing options considered . Business plan MUST be readable (font 11 or larger) The City may verify the following (To verify some of these items, the City may be required to ask the applicant's birth date and/or social security number.): . Credit history - Applicant Credit Score . Past employment . Current references . Financial institution - verify if assistance approved or denied. If denied, primary reasons the institution denied the request. If approved, review private lender's underwriting analysis. . Any other information as supplied by the applicant on the application and business plan to assist in evaluating the proposal Special considerations of the CDBG Economic Development Fund: . The City will not shop banks. . The City will encourage applicants to seek private financing, but will not recommend institutions. . Job creation/retention by low-to-moderate income persons is a federal requirement for CDBG assistance. City will take all enforcement measures for repayment if business fails to create or retain the jobs required by the Agreement the applicant enters with the City. . The CDBG ED fund is not meant to compete with private lenders but to provide incentives that lower private sector risk and leverage private sector dollars in order to expand the amount of capital available to small businesses. Revised 11/7/06 Business Financial Assistance Application for Iowa City CDBG Economic Development Funds Prior to submitting your Business Financial Assistance Application, please make sure to do the foilowing: . Fill out the application completely. If any questions are left unanswered or required attachments are not submitted, an explanation for the omission must be included. . Should you have any questions while completing the application contact Community Development staff at 319.356.5230 or by email at tracy-hightshoe@iowa-city.org. . Sign the application. . Ail application materials are subject to the Open Records Law (1994 Iowa Code, Chapter 22). Confidentiality may not be guaranteed. Please review the applicant guide to review what specific information is considered proprietary and what information is available to the public. . Recipients must receive pre- and post-award technical and management assistance from local non-profit providers such as the Smail Business Development Center and/or from participating lenders. If necessary, assistance may be paid through loan proceeds. Please review the applicant guide for specifics. . Application Deadlines: The City Council Economic Development Committee typicaily meets the third Tuesday of the month. Completed applications for Business Financial Assistance projects should be submitted to the Community Development Department two weeks prior to the meeting at which the applicant wishes to have the Committee review the application. However, under special circumstances the Economic Development Committee will cail special meetings to review Business Financial Assistance Applications. Prior to completing an application, an applicant is strongly encouraged to contact the Iowa City Community Development Department to discuss the project for which they are requesting funding. Have your application and related materials delivered to: City of Iowa City Community Development Department 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5230 Fax: (319) 356-5217 Iowa City CDBG Economic Development Funds Application for Business Financial Assistance Business Requesting Financial Assistance: Individual Home Address Name of Applicant Business Full Street Address of Business Phone Number & Email Address DUNS Number (If awarded funds, applicant must obtain a DUNS number): Type of Business Date Business Established Bank of Business Account and Address (if applicable): NOTE: The City will not provide assistance in situations where it is determined that any repre- sentation, warranty or statement made in connection with this application is incorrect, false, misleading or erroneous in any material respect. If assistance has already been provided by the City prior to discovery of the incorrect, false or misleading representation, the City may initiate legal action to recover City funds. Revised 10/18/06 1 -"-~-'-----"'-"'-~-'---"-'--'----_.'-'-'.._"---~--~-_._-_. _._---"._._-_.,.~--_._---~-- Section 1: Description of Business and Proposed Project 1.1. Describe the proposed "project" (for example, company relocation, building expansion, remodeling, new product line, number of new jobs, amount of investment in machinery and equipment) and the expected benefits it will receive from the financial assistance requested: 1.2. Provide a brief history of your company: 1.3. Describe the organizational structure of the business: 1.4. Management (Proprietor, partners, officers, directors, all holders of outstanding stock, 100% of ownership must be shown) Name & PositionfTitle Complete Address % Owned Attach a brief description similar to a resume of the education, technical and business background for all the people listed under Management. 1.5. Will the project involve a transfer of operations or jobs from any other Iowa City or Johnson County facility or replace operations or jobs currently being provided by another Iowa City or Johnson County company? If yes, please indicate the facility(s) and/or company(s) affected. Revised 10/18/06 2 Section 2: Financial Contributions to the Proposed Project 2.1. Use of Proceeds USE OF Proceeds Loan Requested (Enter gross dollar amount rounded to Activity the nearest hundreds) Land acquisition $ New Construction/Expansion Repair $ Acquisition and/or Repair of Machinery $ and Equipment I nventory Purchase $ Working Capital (including accounts $ payable) Acquisition of Existing Business $ All Other (provide description) $ Total Loan Requested (All Sources): $ 2.2. Terms of Proposed Financing (Sources) Proposed Financing Financial Institution: $ Financial Institution : $ Other: $ Iowa City CDBG Economic Dev. Fund $ TOTAL: $ Amount Monthly Payment Type(1) Rate Term (I)For example: forgivable loan, direct loan, or grant. 2.3. Explain why assistance is needed from the City, and why it cannot be obtained elsewhere. If the applicant did not apply for a loan through a private financial institution, please explain why. If denied assistance through a financial institution, please attach the letter of denial. Revised 10/18/06 3 2.4. Indicate the owner's contribution (cash, assets for the operation of the business, etc.) to this project. 2.5. Identify all agencies or institutions involved in the project (financial, technical assistance, etc.) and what their involvement is: 2.6. What type of security will the assisted business provide the City? If no security or less than the dollar amount requested is offered, an explanation must be provided. o Corporate Guaranty o UCC Financing Statement o Irrevocable Letter of Credit o Personal Guarantee o Surety Bonds o Mortgage on Real Estate o Escrow Account o Other: . Before execution of a CDBG agreement, if the collateral consists of machinery and equipment, inventory, or other, the applicant must provide an itemized list that contains serial and identification numbers for all articles that had an original value of greater than $5,000. Include a legal description of real estate offered as collateral. 2.7 If the City did not provide financial assistance, could the project proceed? Section 3: Jobs to Be Created/Retained Special Note: The Community Development Block Grant (CDBG) program requires that at least 51% of the jobs created or retained must be held by or made available to low- moderate income persons. The business acknowledges that if it fails to create and/or retain the jobs identified below by the end of the project period and maintain them for a period of time (usually 12 months from the date of the award); it may be required to reimburse City funds for the employment shortfall. 3.1 If an existing business, how many employees are currently employed at your Iowa City location? Please attach a copy of the company's quarterly Iowa "Employer's Contribution and Payroll Report" for the most recent quarter. Revised 10/1 BI06 4 3.2 Complete the following chart identifying the number of jobs to be created and/or retained based on this specific project. Type of Job and Hourly Rate for Created and/or Retained Positions in First 12 Months of Project Award (please see attached Job Category DefinItions) # of Jobs # of Jobs No. Hours Hourly Fringe Created Retained Tvpe of Job Per Week Rate of Pav Benefits> Officials & Managers Professional Technicians Sales Office & Clerical Craft Wokers (Skilled) Operatives (semi-skilled) Laborers (unskilled) Service Workers *If fringe benefits are provided, please attach a description of all employee benefits provided by and paid for (in full or in part) by the business. 3.3 What is the estimated annual payroll for the new employees resulting from this project? 3.4 If an existing business, will any of the current employees lose their jobs if the project does not proceed? If yes, how many? Explain why: Section 4: Economic & Environmental Impact 4.1. What other Johnson County companies could be considered to be your competitors? 4.2. Please describe the energy and resource efficiency programs, waste reduction, waste exchange, and recycling programs at your Iowa City operation. Revised 10118/06 5 Section 5: Community Involvement, Compliance with Law 5.1 In addition to your normal business activities, does your business contribute or have plans to contribute to the community through volunteer work, financial contributions, or through other means? Please describe. 5.2 Has the business been cited or found to violate any federal or state statute or regulation within the last five years (including, but not limited to environmental regulations, payroll taxes, Occupational Safety and Health Administration laws, Fair Labor Standards, the National Labor Relations Act, the Americans with Disabilities Act)? If yes, please explain the circumstances of the violation(s). 5.3 Has the company or any officer of your company ever been involved in bankruptcy or insolvency proceedings? If so, please provide the details. 5.4 Are you or your business involved in any pending lawsuits? If yes, provide the case name of the lawsuit, docket number, and city and state where it is pending. Section 6: Summary of Required Attachments Check off each attachment submitted. If not submitted, explain why. [] Business plan (if start-up business) [] Balance Sheet (3 year historical if an existing business. Start-ups must provide a pro- forma balance sheet) [] Profit and loss statements (3 year historical if an existing business) [] Cash Flow Statement (one year) [] Description of fringe benefits provided to employees, if applicable [] Brief description of the education, technical and business background for all the persons listed under Management (Question #1.4) Revised 10118106 6 [] Please provide the social security numbers for all the persons listed under Management (Question #1.4) [] If an existing company, copy of the company's quarterly Iowa "Employer's Contribution and Payroll Report" for the most recent quarter. [] Construction loans only: Cost estimates for construction and a statement of the source of any additional funds [] Include a list of any machinery or equipment or other non-real estate assets to be purchased with the financial assistance and the cost of each item as quoted by the seller. Include the seller's name and address. Upon review of a submitted application, the City reserves the right to request additional information in order to assist the City with its evaluation of an application. Release of Information and Certification NOTE: Please read carefully before signing I hereby give permission to the City of Iowa City (the City) to research the company's history, make credit checks, contact the company's financial institution, and perform other related activities necessary for reasonable evaluation of this proposal. I understand that all information submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa Code, Chaptef.22~ alia that-col.fide.ntialit) n .ar-I ,nt be. E)t:l8FSI.te.Gd. I ~e,fe.l5~ eeriif) tRa! all f5"re sentations, warranties or statements made or furnished to the City in connection with this application are true and correct in all material respects. I understand that it is a criminal violation under Iowa law to engage in deception and knowingly make, or cause to be made, directly or indirectly, a false statement in writing for the purpose of procuring economic development assistance from a state agency or political subdivision. If applicant is a proprietor or general partner, sign below. By: Date: If applicant is a Corporation, sign. below: Corporate Name and Seal Date By: Signature of President Attested by: Signature of Corporate Secretary Revised 10/18/06 7 OPEN RECORDS/CITY ECONOMIC DEVELOPMENT DOCUMENTS Most documents in the possession of the City are "open records" and available to the pubic for examination and review. The City may treat a record as a confidential record and withhold it from examination only to the extent that the City is authorized by Iowa Code section 22.7, another applicable provision of law, Or a court order. Any person who would be aggrieved or adversely affected by disclosure of a record and who asserts that Iowa Code section 22.7, another applicable provision of law, or a court order authorizes the City to treat the record as a confidential record may request the City to treat that record as a confidential record and to withhold it from public inspection. A request that a record be treated as a confidential record and be withheld from public inspection shall be in writing and shall be filed with the City Planning and Economic Development Department. If the original record is being submitted to the City by the person requesting such confidential treatment at the time the request is filed, the person shall indicate conspicuously on the original record that all or portions of it are confidential. The request for confidentiality must set forth the legal and factual basis justifying such confidential record treatment for that record, and the name, address, and telephone number of the person authorized to respond to any inquiry or action of the custodian concerning the request. A person requesting treatment of a record as a confidential record may also be required to sign a certified statement or affidavit enumerating the specific reasons justifying the treatment of that record as a confidential record and to provide any proof necessary to establish relevant facts. Requests for treatment of a record as such a confidential record for a limited time period shall also specify the precise period of time for which that treatment is requested. If the request is denied, the City shall notify the requestor of the determination and the reasons therefore. On application by the requestor, the City may engage in a good faith, reasonable delay in allowing examination of the record so that the requestor may seek injunctive relief under Iowa Code section 22.8, or other applicable law. The City shall notify requestor in writing of the time period allowed to seek injunctive relief. Failure of a person to request confidential record treatment for a record does not preclude the City from treating it as a confidential record. However, if a person who has submitted business information to the City does not request that it be withheld from public inspection under Iowa Code section 22.7, the City may proceed as if that person has no objection to its disclosure to members of the public. NON-IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT PROJECTS (Includes Community Development Block Grant Applicants) The following records are considered confidential and will be withheld from public inspection: 1. Consumer credit reports (15 D.S.C. 1681b) 2. Income tax returns, employer's contribution and payroll report, and other "return information" (Iowa Code sections 422.20 and 422.72; 26 D.S.C. 6103(b); and 26 CFR 31.3406(f)-1 (a)) The following records may be considered confidential and withheld from public inspection: 1. Trade secrets (Iowa Code section 22.7(3)) 2. Reports which, if released, would given advantage to competitors and serve no public purpose (Iowa Code section 22.7(6)) . Applications competing with other applications under a City-imposed deadline will be kept confidential until the deadline passes. Unless confidential, in whole or part, pursuant to above, the following are not considered confidential and will be available to the public: I. Business plan; 2. Profit/Loss Statement; 3. Balance Sheets; 4. Application for City Economic Development Funds Although the document may be a public record, specific information in the document, if confidential, will be redacted, such as a social security number or a tax payer identification number. IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT PROJECTS The following records are considered confidential and will be withheld from public inspection: 1. Consumer credit reports (15 V.S.C. 1681b) 2. Income tax returns, employer's contribution and payroll report, and other "return information" (Iowa Code sections 422.20 and 422.72; 26 V.S.C. 6I03(b); and 26 CFR 31.3406(f)-1 (a)) 3. Iowa Dept. of Economic Development information on an industrial prospect with which the Iowa Dept. of Economic Development is currently negotiating. (Iowa Code section 22.7(8)) The following records may be considered confidential and withheld from public inspection: I. Trade secrets (Iowa Code section 22.7(3)) 2. Reports which, if released, would given advantage to competitors and serve no public purpose (Iowa Code section 22.7(6)) . Applications competing with other applications under a City-imposed deadline will be kept confidential until the deadline passes. Unless confidential, in whole or part, pursuant to above, the following are not considered confidential and will be available to the public: I. Business plan; 2. Profit/Loss Statement; 3. Balance Sheets; 4. Application for City Economic Development Funds Although the document may be a public record, specific information in the document, if confidential, will be redacted, such as a social security number or a tax payer identification number. I ~ j ~~=_u:r.... ~~~~~~ -..;:.... ~IIIII~ .....~ CITY OF IOWA CITY MEMORANDUM Date: To: From: Re: November 8, 2006 Economic Development Committee Wendy Ford Economic Development Strategic Planning, 2006-2007 On October 31, 2006, the Economic Development Committee considered the strengths, weaknesses, opportunities and threats the community faces, as they relate to the pursuit of economic development. The following table is a record of those observations. Strengths, Weaknesses, Threats and Opportunities - an Economic Development Landscape Strengths Weaknesses . Quality community . Limited staff . Affordability . Institutional attitude . Economically stable . Low unemployment . Transportation - geographic location . Complacency . Art/cultural opportunities . Air travel . University of Iowa . Downtown . Financial incentives Opportunities Threats . Entrepreneurial synergy with UI . Lack of land for industrial development . Corridor concept . Available workforce . Network . Changes in downtown that may be . Attractive to young professionals campus town-like . City financial constraints for infrastructure development Completing the S.w.O.T. exercise helps illustrate the landscape within in which economic development activities in the community may be approached and can provide guidance for priority-setting. Iowa City's numerous strengths and opportunities along with the global nature of business and communication in the twenty-first century are the basis for the vision established by the committee: To position Iowa City globally as a creative community with a diversity of businesses. With the vision in mind, the mission or goal of achieving a vibrant local economy follows and becomes the basis for the four areas of focus the committee has prioritized: 1. To foster the retention and expansion of existing business and attract new business to Iowa City, 2. To support the development of the downtown to recapture a healthy mix of retail, services, entertainment, office, residential, lodging, and nightlife, 3. To assist in the development of entrepreneurial businesses in Iowa City, and 4. To support workforce development strategies The following strategies and policies are designed to achieve measurable results for each area of focus, and will be incorporated into a time and budget-based program of work for the Economic Development Coordinator to accomplish and be accountable for. DRAn City of Iowa City Economic Development Strategies (Calendar Year 2007-2008) VISION Position Iowa City globally as a creative community that has a diversity of businesses. MISSION/GOAL To achieve a vibrant local economy. OBJECTIVES (Areas of focus) I. Foster the retention and expansion of existing business and attract new business to Iowa City. Measurables: 2 expansions; 2 new businesses; 0 business losses; create/update marketing materials. STRATEGIES a. Have ability to respond as needed to infrastructure needs . Plan and budget for ED infrastructure in CIP . Apply for RISE and other tinancial opportunities for assistance b. Market new and existing land for development and redevelopment . The area south and west of the airport . The area east of Scott Six c. Design comprehensive marketing and presentation package with . Updated Community Profile . Updated "How to do Business in Iowa City" pamphlet, to market IC . Updated Financial Assistance package information . Zoning map and available land d. Develop system of regular communications about business in Iowa City . Recognize long term business (10, 20 years) and good corporate citizens . Act upon ICAD's annual retention surveys and gather information to evaluate satisfaction with governmental and area support services. . Build contidence of land owners for planning of commerciaVindustrial and office growth . Respond to selected set of targeted business leads through ICAD . Through local media about positive economic climate in Iowa City . Through city's Economic Development web pages e. Review use of tax and other incentives to increase tax base through new construction facilities andlor additions to existing improvements . Review, retine and improve program policies . Review, retine and improve program application processes f. Propose redevelopment plans andlor invest in public spaces in areas of the community, such as South Riverside Drive, Towncres!, South Gilbert Street, North Dodge Street and MuscatineIFirst Ave. Mormon Trek Extension, Airport Commerce Park commercial areas g. Develop local, regional and state business network by active involvement and presence with . Chamber, Chamber government affairs committee, ICAD, CVB, IDED, PDI . University oflowa departments . Mid-American energy 2. Support the Development of Downtown to recapture a healthy mix of retail, services, entertainment, office, residential, lodging, and nightlife Measurables: Begin implementation of program of marketing to commercial tenants; retain existing reiailers, gain 5 new businesses. STRATEGIES a. Facilitate market niche analysis for downtown . Use as guide for implementing program of marketing available commercial property b. Assist where appropriate in the formation of a SSMID c. Create a fa~ade renovation incentive program d. Explore development of creative business incubator DRAn e. Capitalize on the Cultural district designation 3. Assist in the development of Entrepreneurial Businesses in Iowa City Measurables: fund 10 qualifying businesses with CDBa funds S'fRA TEGIES a. Market financial assistance programs via bankers, the web, & community outreach b. Explore possibilities of incubator development c. Develop relationships with TIC businesses and opportunities for their expansion in Iowa City d. Collaborate with the Chamber's SEED program to initiate a small business coaching system 4. Workforce Development (Measurables: ?? STRATEGIES a. Attract businesses with high quality jobs b. Attract young professionals to Iowa City c. Support community college efforts at workforce development d. Support Iowa Workforce Development efforts CAPITAL PROJECTS SUPPORTING ECONOMIC DEVELOPMENT . 420TH Street- Hwy 6 to Taft: improved access for an expanded industrial park . Snyder Creek sewer: serve an expansion of the Scott-Six industrial park . Aviation Commerce Park South: site preparation for a new commerciallindustrial area south of the airport . Burlington Street median: improved pedestrian access and traffic control for expansion of downtown commercial opportunities south of Burlington Street . First AvellAIS Railroad crossing improvements: improved, consistent access to First Avenue commercial area . Lower Muscatine Avenue reconstruction--Sycamore to First Ave.: improved traffic capacity and pedestrian access in Kirkwood Community College/Sycamore Mall commercial area . Oakdale Boulevard-Hwy 1 to Northgate: expansion of Northgate Corporate Park and access to Hwy 1 . Riverside Drive Streetscape: improvement of commercial corridor (underground utilities; consolidate drives; install sidewalks & landscaping) . Aviation Commerce Park Spec Building: provision of 60,000 sq. ft. of leasable/saleable space for commerciallindustrial development . Riverside Drive Redevelopment: commercial development of 7 acre "public works" site at Riverside and Hwy 6/1 Page 1 of 1 Marian Karr From: Doug Elliott [doug.elliott@ecicog.org] Sent: Thursday, November Og, 20064:32 PM To: ECICOG Express Subscribers Subject: Legislative Open House Rescheduled! Importance: High Attachments: open house 12-06.pdf Due to a number of conflicts, the Legislative Open House scheduled for November 16, 2006, has been rescheduled. The event will now be held on Tuesday, December 12, 2006. The start time is still 4:00 p.m. We apologize for any inconvenience. Douglas D. Elliott Executive Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, Iowa 52402 319.365.9941 319.365.9981 (fax) "'!W)N. ecicQ9. org 11/9/2006 --~~ -----~-------~------------- - -~- ---~- Event Restheduled 2005 Legislative Open House Time to meet with legislators informally and enjoy refreshments is provided from 4:00 to 4:30. A formal program follows, which allows legislators the opportunity to give their views on the upcoming session and includes time for questions and answers. City and county officials and members of the general public are encouraged to attend. Please feel free to forward this invitation to others. This event is cosponsored by ECICOG, the Iowa League of Cities, the Iowa State Association of Counties, and the City of Coralville. Sand Road Ribbon Cutting ClInstructilln is cllmplete lIn the newly renllvated Sand RlIad. JlIhnslln ClIunty and the City lIf 11Iwa City wlluld like tll invite Yllu tll a ribblln cutting ceremllny. NlIvember IS at 1:30 PM near the intersectilln lIf McClIllister Blvd. and Sand RlIad. For More information contact Carol Sw",ting 319-356-5164 ~ Preliminary MINUTES HISTORIC PRESERVATION COMMISSION OCTOBER 12, 2006-6:00 P.M. EMMA J. HARVAT HALL - City Hall CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:01 p.m. MEMBERS PRESENT: Esther Baker, Michael Brennan, Michael Gunn, Jim Ponto, Ginalie Swaim, Tim Toomey, Tim Weitzel MEMBERS ABSENT: Richard Carison, John McCormally, Pam Michaud STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Helen Burford, Timothy Light, Ken Morrison, Dave Poppen, Sarah Richardson, Perry Shawver, Rick Thompson, Steve van der Woude, Mike Waltz, David Wellendorf RECOMMENDATION TO COUNCIL (become effective onlv after seoarate Council action): None MINUTES FOR SEPTEMBER 14. 2006 AND SEPTEMBER 28. 2006 MEETINGS: Because there were no substantive changes to the minutes, the consensus of the Commission was to file the minutes for both the September 14'h and September 28'h meetings. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Burford distributed information regarding a lecture by Glenda Castleberry of the Siouxland Development Corporation to be held November 2nd in Meeting Room A at 7 p.m. of the Iowa City Library on economic development in historic preservation. Burford said that the Siouxland Development Corporation is similar to the Johnson County Council of Governments. Burford said that what is remarkable about that area is that people were able to get the region together to support and focus on what would turn the area around, and historic preservation is really at the core of what is making it work. Burford said the Historic Preservation Awards will be presented Wednesday, December 6'h, at Old Brick. ITEMS FOR CONSIDERATION: Certificates of Appropriateness: 1141 East Colleoe Street. Terdalkar said the applicant has decided to withdraw the application or receive an indefinite deferral for this project, which is to repair an exterior stairway. The consensus of the Commission was to indefinitely defer this item at the homeowner's request. 834 North Johnson. Terdalkar said that this is a key-contributing structure in the Brown Street Historic District and is one of the first houses built in Iowa City. He said that the applicant plans to rebuild a front porch that existed when the house was built. Terdalkar said the applicant is also considering building an entryway on the Johnson Street side of the house, because the property now has a Johnson Street address instead of Brown Street. He said the applicant is considering building a portico or smaller porch Historic Preservation Commission October 12, 2006 Page 2 on the west side to mark the entryway. Terdaikar said the applicant is also considering reducing the width of the porch by about three feet, and for that, the column spacing on the west fa9ade would need to be changed. Terdalkar referred to the staff report suggesting that, as much as possible, the applicant should try to maintain the width of the porch. Terdalkar said it appears that the porch is a new addition, as the north elevation shows a slight change in the roof pitch, so this is not part of the original structure. He said that should be considered while reviewing this project, and perhaps there should be some flexibility, because that was not original to the house. Terdalkar stated that originally when the rear wing was added, there were two colonnades/porches on either side of the wing, so one could say that there was a on both sides. He said the colonnade on the east is now just a screened-in porch and the original columns have been removed. Terdalkar said that the west side has been filled-in with brick wall and a small three or four feet wide walkway has been added. The columns on this walkway may not be original. Terdalkar said he suggested that the plans for the west side be revised. He said the suggestion would still stand in terms of the spacing of the columns and the placement of the fenestration, because it would be unusual to have the openings very close to the columns. Van der Woude said that the front porch Is a no brainer, because the porch, footings, splash box, and limestone steps are still there. He stated that on the west elevation, where it was remodeled in the 1960s to make the house look like a ranch, he Is trying to make it un-ranch like. Van der Woude said the broad overhang is typical of a ranch of this period, but that makes for a very dark interior. Van der Woude said he did some research on the house and found some photographs that show the grow1h of the house, including an open porch. He said that what Terdalkar is calling a walkway is actually just an overhang now, with columns that are just decorative in that they don't support anything and are not even from this site originally. Van der Woude said he hoped to make this more like a Greek revival house. He said the big change would be the small, six-foot portico. Van der Woude said this house lost its orientation to Brown Street and now fronts on Johnson. He said that this is a very long, linear house. Van der Woude said that the small portico would pick up the details of the other gable ends to help break that up and indicate where the entrance is. Van der Woude said he agrees with Terdalkar's comments about the rhythm of the columns and agrees that the column is too close to the window. Van der Woude referred to a diagram with hash marks showing where the columns are currently and showed where he will put them. Toomey asked Van der Woude if he would be adding one more column, and Van der Woude confirmed this. He said that they are actually just half columns, because they will be applied to the building. Van der Woude said there is a three-foot overhang that he will reduce back to about eight inches. He said that by reducing that, he gains in the height of the roof to get the wide frieze board, which is typical of a Greek revival. Terdalkar showed the overhang and the location of the columns and existing wall. He said the columns will be shifted back, and the location will be changed from horizontal. Van der Woude said he had no problem with making the changes suggested by Terdalkar. Terdalkar stated that one window will be closed to accommodate the porch. MOTION: Swaim moved to approve a certificate of appropriateness for the project at 834 North Johnson. Toomey seconded the motion. Historic Preservation Commission October 12, 2006 Page 3 Ponto said he is an adjacent property owner, and he is in favor of this proposal. Swaim said it is terrific to take this house back to closer to what it was originally. Weitzel noted the potential for the original architect to have been John Rague, the architect of the Old Capitol. Weitzel said there is enough left of the building plus the way this project has been designed to make this a really attractive and complementary addition to Iowa City's history. Terdalkar said that the columns are free of the wall. He said that one suggestion would be, while changing the width of the overhang, to leave the columns In front of the existing brick wall, instead of having the columns on the wall. Terdalkar said It would give an appearance that once this was an open porch, and then it was filled in. This would also be helpful in showing the different phases of development of this house. Swaim asked if that would still allow for cutting back the overhang. Terdalkar replied that it would. Weitzel said that staff is suggesting, rather than bringing the wall all the way up, removing the standing columns, and putting up half columns, to bring the wall up so that they stand behind those columns -the wall stands and leaves an open architrave back there. Van der Woude said that what he proposes gains him the maximum frieze, which he thinks is more important and is characteristic of a Greek revival house. He said that he is trying to maximum out the nine-inch; the original house had a 14-inch frieze. Terdalkar said he thought the frieze height would be smaller than the one on the front as this is the less prominent fac,:ade. Van der Woude said that without raising the whole roof, he can't match that. Terdalkar said that is a much smaller frieze to begin with. Van der Woude said that he would then have to buy more columns, instead of being able to use half columns. He said that a full column would give him more overhang. Terdalkar said his suggestion would give the appearance of a filled-in porch, which would be closer to what was here before. Van der Woude said that he would like to do that, but he would be worried about losing another two inches of his frieze board. Terdalkar said that it is a suggestion to be executed if it is feasible, and the Commission could leave it as an option and not a requirement. Terdalkar pointed out that the elevation the Commission is looking at is not the original elevation and was altered in 1960s and that allows for some flexibility. Ponto said that Terdalkar makes a good point, although Van der Woude has a good counterpoint. Ponto said that there is not a perfect solution; no matter which way this is done there will be some visual compromise. Van der Woude said that the bottom part of the cross of the house had the open porch colonnades to the side, but later it was filled in, and then in 1960 the owners enveloped it and then put on the broad overhang, with a three- or four-foot soffit. Weitzel said that either way one looks at this, it is a restoration and not a question of removing historic columns. Van der Woude said that the columns are old but are not original to that site. Terdalkar said that the columns are fluted and tapered, and Van der Woude added that the new columns would be tapered also. Gunn stated that Terdalkar's suggestion is a good one, but he doubted that it should be required. Gunn said he thought it would be worthwhile to draw Terdalkar's suggestion and present it as an option. Gunn said this is probably a better project with a full column, but he did not think it should go to the point of making it a requirement. AMENDMENT TO THE MAIN MOTION: Swaim amended the main motion to include the Commission's recommendation for the columns as presented by staff. --~----~.._._^.,...,._--~--_."..._-,..~-,_._---_"__" --.-------_.~~._._- Historic Preservation Commission October 12, 2006 Page 4 Toomey said he agreed with the recommendation, if the owner can work out the technicalities. Toomey seconded the amendment to the main motion. Weitzel said the motion would approve the application, as submitted, with the option of using staffs drawings and completing the plan that way. The motion, as amended, carried on a vote of 7-0. 903 East Colleoe Street. Terdalkar stated that the applicant is requesting a demolition for an outbuilding at 903 East College Street. Terdaikar said the buiiding is a bomb shelter built in the 1960s. He said that the house at this address is significant, but he was not certain that the bomb shelter/shed is significant, although it is part of the Cold War Era. Terdalkar said the structure was about 17 feet by 17 feet and about eight feet high and showed photographs of the shelter. Weitzel said that this structure would normally require a demolition permit anyway. Light, the owner of the property, apologized to the Commission for beginning the project and said that he started this project in good faith in consideration of the fact that this outbuilding and was less than 50 years old based on conversations with the previous owner and from documentation by the owner who created the bomb shelter. Light said that he wants to keep the house in its regular condition. Light said the original blueprints show that the outbuilding was not part of the original plans for the house. He said that the bomb shelter is made of corrugated, galvanized steel and is filled with sand and pea gravel. Swaim said she was glad Light was photographing this process and encouraged him to take a lot of photographs and a lot of ciose-up photographs to document the project. MOTION: Gunn moved to approve a certificate of appropriateness for the demolition of an outbuilding at 903 East College Street. Swaim seconded the motion. Weitzel pointed out that even though this building is associated with a prominent historic event, the architectural significance of this building was never very high, and its integrity is certainly lacking. The motion carried on a vote of 7-0. 519 South Summit Street. Terdalkar stated that the Commission reviewed and approved a proposal for this property on April 13'". He said that application was for a two-story addition, but the new application is for a one-story addition. Terdalkar said the previous application included a proposal to add gable to the existing flat-roofed two story addition, but the new proposal does not propose any changes to this part. He said the proposed addition will extend about 12 feet from the existing face and will have a hip roof. Terdalkar said that the proposal also includes some changes in the interior stairway to access the basement. He said that the applicant needs approximately eight more inches for the ianding, but to maximize the inside space, the owner proposes to construct a projection that extends about 18 inches from the existing wall plane, which is about where the existing walkway starts. Terdalkar said that the projection would be on the south fa"ade, to the east of the existing oriel. He said that the applicant also intends to lower the sill level of the oriel as part of the project. Richardson, the owner of the house, said the reason for these changes is to accommodate her growing family. She said that the issue with moving the stairs is that in order to produce a bigger kitchen, one has to go over the basement stairs inside. Richardson said that where the window comes down from the stairs that go upstairs would be the most logical place for this, and because the code requires users of the stairway to be able to turn the corner, a bump out would be necessary. .~______________..__._~_____.______ ..' _ ....__.____" _. __._~.____,_,_________w._.,.__ Historic Preservation Commission October 12, 2006 Page 5 Richardson said that inside the bay window there is currently a chest-high window box that cuts into the living space. She said she would also like to change the bay window to make it larger and bring it down so that it can be a window seat. Richardson said those are the two practical considerations that affect the outside of the house, and the plans for the back are to make a larger kitchen, which was previously approved by the Commission. Swaim asked about lowering the bay and the effect on the brackets on the outside. Richardson said that the window would be lengthened, which would actually echo the other side. Terdalkar said that the lowest point of the bracket would touch the horizontal band so that they would be lowered about one and one- half feet. Swaim asked about the difference between elevation number two and elevation number three. Thompson, the contractor for this project, said he was showing different options for the roof, although he likes the idea of a hip roof as shown in option one. Swaim said that a flat roof would make this boxier. Terdalkar said he suggested that option, because he was looking at this as something that would be part of the overall original building. He said the bump out that is being proposed is not something that would be found on the original building. Terdalkar said he was looking for a way to make it part of the overall building. He said that the way the fenestration is planned, perhaps something can be done in line with the bay. Terdalkar said that because the bump out is so close to the bay, anything that is done here would not be in character with this house. Therefore, he said to the extent possible, he was recommending that the bump out be avoided, because it is not in character with the house. Terdalkar said the applicant is proposing a new addition, and there would certainly be a way to find a place for the new stairway, as part of the new addition but is not part of the old house. Richardson stated that the bump out is not ideal from her perspective either, but putting the basement stairway anywhere else would be cost prohibitive. Ponto asked if it would be excavated where the new addition comes out 14 feet from the closest corner. Thompson said that there will only be a crawl space there. He stated that there is also another foundation that was added on before that would be in the way. Thompson said that just trying to get the footprint of the new kitchen and trying to find a different space for that stairway would just change the whole plan and would not work very well. He said that this plan is so practical because there is already a stairway there. Thompson said the only problem is that he doesn't have the depth for the landing to meet code. He said it is only 30 inches, and he needs three feet. He said this still is not an inexpensive way to go, but it salvages the whole plan. Toomey asked if the bump out for the stairs would also have a bump out for the foundation. Thompson confirmed this. He said it really is a problem in that the foundation is so thick. Thompson said he really only needs to go out about eight inches, if necessary. He said he had thought that if he was going to bump it out, he would do it to make it more comfortable. Thompson said it doesn't have to be that deep. Swaim said she did not have a huge problem with the bump out, but she thought it might block the view of the bay somewhat. Thompson agreed it would block that view a little bit. Thompson said that using the existing stairwell is so practical, because it is already there; the square footage has already been taken out of the house. He said he already has the three feet required for the width where the door is, he just doesn't have the depth required to pass code for the landing. Thompson said he would have the headroom but would not have the depth. Weitzel asked about the existing access to the basement. Richardson replied that it is right in the center of the existing kitchen. -,----_.._,~_.~-_.._-"--_.~-"---"_....._.._-_._----~-~-------------.'.'.-- ~.._-_._--".""'"-_.-....._-_._-,-------------~ -.._.~----,." Historic Preservation Commission October 12, 2006 Page 6 Terdalkar said that the kitchen would have a changed floor layout so perhaps there would be a way to accommodate the stairwell in a different location. Richardson responded that there is a bathroom in the basement there so that it would be a huge undertaking. Toomey asked about the foundation of the present addition. Thompson said that it has a stucco finish. Gunn said the fact that this is sort of a square, oddly-placed, oddly-shaped bump out obviously isn't desirable. He said he thought it might be better to angle the sides at a 45 degree angle, make it as narrow as possible, truncate the sides at 45, and put a three-sided roof on. Gunn said it would be a little less conspicuous and more in keeping with the house. He said it may be better than what is proposed but still may not be desirable. Gunn said it would be less noticeable if it wasn't square. He said that a bay doesn't stand out in the same way that a rectangular protrusion does. Thompson said he could also make it the minimum coming out if that is preferable. He said he just needs enough room to pass code, but he could definitely make this iook more like a bay. Swaim said that if this was taken out as far as proposed, it would be about the same as the bay. Thompson agreed and said it would be very close. He said he needs about eight inches. Brennan said that if the corners are tapered, then the depth would be more important. Terdalkar said that he thought one could get the required 3 feet 6 inches with the bay shape. Weitzel said it is a circuiar arc from one point on the stairs, and an arc fits into the same space with the angles as a square. Gunn said that might allow the roof to be the same, to come down and pick up the width of the window above, which would look a lot less clumsy. He said that it would pick up the vertical lines and become more of a one and one-half vertical element. Swaim said this house has a big scale, so she would think why not take that extra twelve inches. She said that for the scale of the house, it would not make that much difference visually from the street. Ponto said he would be concerned if it sticks out as far as the bay. Thompson said it wouid stick out almost as far. Swaim said, however, that the bay is two stories. Weitzel asked what kind of roof the Commission would like to see here. Gunn said he would like to see a roof similar to what is on the bay that would respect the width of the window. Weitzel said the issues here involve the fact that this is an original house with an original window, and it is towards the street instead of behind other features. He said that no one probably cares too much about adding on to an addition, so that is not an issue. Toomey said he did not think the bump out, even if it's bayed, will look right next to the other bay. Terdalkar said that the more it is dressed up, the more attention will be called to it. He said this will be seen as something that doesn't belong here. Toomey said that at the same time, expanding the existing bay will make this more of a focal point, which gives even more exposure to the new part. He added that, looking at the roofline, it doesn't appear to be a straight hip roof. Weitzel said that the house is a cross gable. He said that a small addition with a flat roof can be made watertight in that small of a space for the bump out. Gunn said that to minimize this visually, one could truncate the corners inward, make it the minimal protrusion, paint it all the same, miter the siding so as not to have corner boards, and don't trim it differently; it might be better than trying to make it look like something that shouldn't be there. He said that the roof would probably just be flashed. Thompson confirmed this. Historic Preservation Commission October 12, 2006 Page 7 Weitzel said that when the Commission approved this in April, it was for a roof with a gable extending back into the roof of the house. He asked if there is a reason the contractor decided to make this kind of a flat, hip roof, as opposed to a gable or a hip that meets the peak. Thompson said he could do a gable, because there are no windows in the way. Richardson said she did not have a preference for the roof. Weitzel said that on a historic house like this, there are a lot of examples of gable ends instead of a hip end, although this is an addition on an addition. He said there is not therefore a lot of historic integrity that would be impacted, but it might look a little nicer. MOTION: Brennan moved to approve a certificate of appropriateness for the project at 519 South Summit Street as submitted, with either a hip or a gable roof on the rear portion and with a 16 to 20-inch bump out with the exterior styling as described by Gunn, such as the mitered corners and the flashed roof. Swaim seconded the motion. Ponto said he would prefer to not have the bump out come out that far but would prefer the more minimal value for the bump out. He said he liked the motion but would vote against it for that sole reason. Weitzel said the applicant has indicated a willingness to go with the smaller bump out. Toomey said he would prefer to see a gable roof on the back to match the front. He said the hip roof seems out of place. WITHDRAWAL OF SECOND: Swaim withdrew her second of the motion. Terdalkar asked if, since a gable was suggested, the Commission is considering a similar pitch as the roof that is on there now. Toomey said he would like to see the same pitch and to match the front gable. Weitzel said that porches and additions often have a different pitch than the main roof. Terdalkar said he thought that a similar pitch would result in a very large gable and a tall ridge line because of the 28-foot span. He stated that the gable could be spanned shorter, instead of spanning for the full length of the new addition, in order to be under the existing roof. Gunn said he had no probiem with the motion as presented, although he feels that the gable roof would be a better option. He said, however, that there is a big difference between an eight-inch bump out and a 20-inch bump out, and that is what concerns him. Richardson said that if the aesthetics are such that the gable makes sense and it is not incredibly expensive, that would be okay with her, but she would like to have the choice in the event construction issues are encountered. Weitzel stated that the motion died for lack of a second. MOTION: Gunn moved to approve a certificate of appropriateness for the application for 519 South Summit Street, with a strong recommendation for a gable end on the back addition and with the bump out on the south to be no more than 12 inches in protrusion and to have truncated corners, siding to match, and be painted to match so as to minimize the visual appearance of it. Ponto seconded the motion. The motion carried on a vote of 7-0. 26 East Market Street. Terdalkar stated that this property, Old Brick, is an Iowa City landmark. He said that the application is to replace the existing windows on the west addition, which is not a historic part of the building. He said that the windows are not historic, and the new windows will provide energy efficiency to the users of the space. Terdalkar said that staff recommends approval of this project. Terdalkar said the windows will be metal-clad wood windows and will be simulated awning windows, unlike the existing metal awning style windows with five different openings in each. He said that new Historic Preservation Commission October 12, 2006 Page 8 windows will have a large fixed panel to simulate top four openings and one awning window in the bottom for ventilation. Terdalkar said that the existing windows are metal windows. He said the applicant has indicated that the new windows will be dark in color, similar to the existing windows on other portions of the building. Terdalkar said he has suggested to the applicant that perhaps some of the windows can be filled-in, if they are not being used for light or ventilation. He said, after further review of the building he thinks that the openings are needed to break up the mass of the building as well as light and ventilation. Weitzel said that this is basically a large brick, two-story structure, built onto a mid 19'h century brick building. Wellendorf, the contractor for this project, said that the structure was built in 1953. The lady with him showed on a photograph where, if they did close an opening, they would close the middle of the big window below and then have a double hung below it and make that side of the building more symmetrical. Weitzel replied that he did not feel there is a pressing need architecturally to do that. He added that this structure is old enough technically so that the Commission should determine whether it is historically significant in its own right. Wellendorf said that there is a large amount of air that goes through the windows. He said they are very much like regular, old-fashioned storm windows. Wellendorf said that one of the several yet not obvious reasons to do this project is to motivate the renters to keep the space up nicely. MOTION: Gunn moved to approve a certificate of appropriateness for the replacement of windows at 26 East Market Street, as submitted. Baker seconded the motion. The motion carried on a vote of 7-0. 721 East Colleoe Street. Terdalkar said that this is a non-historic structure in the College Green Historic District. He said that the application is to put fiber cement board siding on the main house by replacing the existing cedar siding, and to rebuild the carport that was blown away in the storm. Terdalkar said it will be rebuilt as it was, except for the siding, which will be fiber cement board. He said that he recommends approval of the project. Morrison, the contractor for this project, said that the only change here would be the use of fiber cement board. MOTION: Ponto moved to approve a certificate of appropriateness for the project at 721 East College Street, as submitted. Gunn seconded the motion. Toomey suggested that the Salvage Barn might help remove the cedar siding. Morrison commented that a lot of the siding is cupped and cracked, but some of it would be salvageable. The motion carried on a vote of7-D. 934 Iowa Avenue. Terdalkar stated that the Commission reviewed this project on September 28'h to approve the demolition of the chimney on this contributing structure in the College Hill Conservation District. He said the applicant was given the option of accepting a certificate of no material effect (CNME) for the reconstruction of the roof and the porch, but the applicant built the roof over the next weekend, and someone from the neighborhood called him to note that the roof was not constructed as it was before. Terdalkar said the certificate was not yet issued or the building permit was not issued for the reconstruction. He said the Commission is therefore looking at whether the applicant can request a certificate of appropriateness for the change in the roof pitch and the roof profile, which is without the deep eaves and without the flair that was there before. ~---,-~ .....__._._~-~--_._---_.~-_..._'--_._._-_.,~--_.._--~.-_.._.,-,---~--"- Historic Preservation Commission October 12, 2006 Page 9 Waltz, the owner of the property, showed a photograph of what he used at the Commission's last meeting and what he used for the reconstruction of the roof. Weitzel said the Commission is therefore considering if it can approve a certificate of appropriateness for the existing new roof. Waltz said that the permit was issued. He said he forgot to pick it up, and someone from the City stopped by the site and told him he needed to get the permit. Waltz said he then picked up the permit on Friday and finished the work on Sunday. Terdalkar said that because the certificate was not issued, the permit would have still been on hold. He said the Housing and I nspection Services Department needs a certificate from the Commission to release the permit. Waltz said that he was told that the hold was taken off. Terdalkar said that without the Chair's signature on the certificate, the permit should not have been issued. Terdalkar said the Commission agreed that the porch restoration and the roof restoration qualified for a CNME. He said the Commission gave approval for the demolition of the chimney. Gunn asked if the Commission gave approval for a CNME on Thursday, and Waltz picked up the permit on late Friday and did the project over the weekend. Waltz confirmed this. Gunn asked if this would have been built exactly like the old roof, this would have been legitimate. Weitzel and Terdalkar confirmed this. Waltz said he used the picture as a model, and he built this the way he thought it was supposed to be. Terdalkar said that what has changed in the construction is the height of the wall. He said that the windows in the old picture are very close to the soffits and the eaVeS. Terdalkar said that in the new construction, the difference has increased to about eight or nine inches, the height of the joist, and that is why there is the same peak height of the old roof. He said that the old roof was lower and the eaveS were lower. Waltz asked if the cap should then not have been put on. Terdalkar confirmed this. Waltz said that he had to square the building up to support the building. Terdalkar said the problem is that that is not how it was presented to the Commission. He showed the photograph seen by the Commission upon which the Commission based its decision that the porch and roof could be rebuilt as Seen in the photograph. Waltz asked if it is too high. Terdalkar said that because of the flair and the height of the eave, that comes below the joist that was built. Ponto said that the original overhang was a lot longer, so that brought the eave line down. Waltz said that he determined the overhang from the neighbor's property line on the left side of the house from where his house is. He said that one can build to the property line but not over the property line. Waltz said he took from the neighbor's point to his house to determine what he thought the overhang was, which was two and one-half feet. Shawver, the contractor for this project, said that if the overhang is any larger, it would overhang the neighbor's house, which is two feet and three inches away from Waltz's wall. He said that the overhang comes directly down in line with that, and that is how he determined what overhang they thought was on the house. Gunn asked if the roof was completely gone after the tornado. Waltz confirmed this. Terdalkar said the property line here is very close to this building, but this was not the original roof. He said that the original building could have been built with the overhang extending over the property line; that it is not unusual to see buildings built close to property boundaries. Waltz said the City said that he could not do that. Brennan said the current code dOeS not allow that. Terdalkar said that is correct, and so the Commission approval is needed for the change. He said _._~____._.___.~__._,_~~___,__._..~.~_.._..___".____..,,~______,____~_'_'"____"__'__"__W__'_'___'__'____"__,__,___ Historic Preservation Commission October 12, 2006 Page 10 because of this situation, the owner could not rebuiid the original, and the Commission needs to vote on that. Weitzel said that at that point, the owner was changing the original roof, but what the Commission was approving was the original roof being built. He said the Commission didn't know there was any property line issue. Weitzei said the owner is saying that he is just complying with the new code restriction on the roof, but Weitzel said that the owner could not rebuild the original roof at that point, and at that point the CNME does not work, because the original roof could not be rebuilt. He said the owner has to reapply and the Commission has to approve a new design that is appropriate to the house. Swaim asked, if the current code says the roof cannot be built beyond the property line, what would the options be. Weitzel said the option is to design the roof so that it looks as much like the original as possible. Toomey asked if there is less than five feet between the side of the house and the property line. Waltz and Terdalkar confirmed this. Weitzel said that the owner could bring the overhang back, built with or without the flair. Swaim asked if it is correct that the overhang cannot be what it was. Weitzel confirmed this. Swaim said the overhang as it is right now is what it has to be. Weitzel said that is the overhang that one is left with. Weitzel said that Terdalkar believes the wall was built taller than it was originally. Waltz said that on the back side of the house, there was a cap still left there, and he assumed there was a cap all around the house, so that is why he ended up putting that cap on there. Terdalkar said that the flair would have come down from that portion. Gunn said there was a cap there originally, but the flair came down. Terdalkar said that the flair was actually hiding the joisUcap. Waltz said that with the pictures that were looked at at the last meeting, flair was never mentioned. He said he just thought this was a hip roof, so that is what he put on there was a hip roof. Terdalkar said the discussion was that the roof would be built as shown in the photograph. Waltz and Shawver said they only had the one photograph. Terdalkar said that he printed out the photograph for Shawver the first time they met. He said that the project being reviewed was based on the color photograph that showed the original stucco on the house. Weitzel stated that at the point that the roof was changed, there did need to be a certificate of appropriateness. He said because the roofline needed to be changed because of the property line issue, there was a resulting change in the depth. Weitzel said the Commission now has to give approval for what is there. He said the question now is what can be done with this, can anything be done, or should the Commission approve it as it is. Ponto said that although having a flair is a distinctive architectural feature, given the significant tornado damage to this house, he would be willing to go with what is there now. MOTION: Ponto moved to approve a certificate of appropriateness for the project at 934 Iowa Avenue, taking into account the code situation with the property line that would not allow the roof to be constructed exactly as it had been originally. Brennan seconded the motion. Gunn said the Commission could try to figure out a detail to minimize having too much room above the windows. He said that if the frieze board were a little taller that might minimize the space, or perhaps a crown mold would be a way to hide some of that. Terdalkar said there would not be any frieze board; there will be just siding going up to the soffit. Weitzel said it is important to remember that this was vinyl siding applied over a stucco house, and stucco did not have a frieze board, although a clapboard building would have a frieze board. Toomey said that just because someone has poured some concrete doesn't mean that he's within the property line. Waltz said it is actually a building that the City approved for the neighbor to add on, and the ....-..--~-,,--------~--,,----~~-----~._---+-------~._-----~----_.. Historic Preservation Commission October 12, 2006 Page 11 neighbor added on right to the property line. He said he measured, and that building is not on his property. Waltz said he checked the property line from the assessor's book and measured from the street. He said that the property line is two feet six inches away from his foundation. Terdalkar said that the neighboring shed must be an existing non-conforming structure. Shawver stated that regardless of where the property line is, if the overhang goes out any farther, it will overhang the neighbor's outbuilding. Gunn asked about what will happen with the siding. Waltz said that it was vinyl siding, and new vinyl siding will go back on. Weitzel asked Waltz what he intended to do to cover up where the siding is missing. Waltz said he would put the original siding back on; because the whole back is intact, he would just match it and put it back on on the other three sides. Weitzel asked if there will be no architectural details underneath the new roof; it will just be siding coming down. Waltz said that is correct. Gunn said that if the frieze board is replaced up at the soffit line or moved up or a six or eight-inch frieze board is put on up at the top, it would look a little bit better and is not that hard to do. Weitzel said he thought it would also look better with corner boards too. He said that one can use fiber cement board corner boards and frieze board along the top, filled in with fiber cement or vinyl in between. Gunn suggested putting a frieze board on and corner boards on and side up to the corner boards using the J channels sitting up against the corner board made for that. He said that it could be painted two colors. Waltz said that it would end up being wrapped. Gunn asked if the windows are currently wrapped. Waltz said they are. Gunn asked if that would all stay. Waltz said he would change the windows, because a lot of them are all gone. He said that they would be put back with aluminum and would all be wrapped. Shawver asked if, with the corner boards and the frieze boards, the Commission just wants to achieve a specific look. Weitzel confirmed this and said that traditionally a clapboard sided house would have those wide boards at the side of the house, wide trim around the windows and a board at the top. Shawver asked if that look could be achieved using the vinyl siding, instead of a matching, white corner post. Weitzel said he has seen people do that, but it just looks like two colors of vinyl. Shawver asked if it would really look any better with two pieces of wood on the corner with vinyl siding up to it. Weitzel said that the corner boards could be made of fiber cement board. Gunn said that one can buy a standard corner that is made of a composite material already formed into a corner. He said that it is better than just a traditional vinyl siding job. Shawver said that if the Commission wants to get something closer to the original, none of that is like the original, because this was a stucco house. Weitzel said that is gone now, and the stucco has born torn off, so that can no longer be achieved. He said that if the Commission was trying to make it look like the original, it would be suggesting that the owner stucco the house. Weitzel said that the house has been heavily damaged by a storm and has been affected by a lot of different things. He said that a few things can be done to dress up the house to make it fit in with the neighborhood so that it doesn't detract from the other buildings there. Weitzel said it will increase the value of the property and will increase the look and feel of the neighborhood. He said the Commission is just asking for a few extra details. Weitzel said the fiber cement board is a paintable, durable material, and there is also a composite material that can be used as a corner board. Waltz asked if the vinyl siding would then fit back into it. Weitzel said that one would run a J channel along the side of it. Gunn said that the flair roof and the stucco sort of go together. Weitzel said that most four-squares, stucco or not, had flaired roofs. Gunn said that there were many houses built with corner boards and frieze boards and no flair on the roof. Weitzel agreed. He said that at this point, the Commission would like to see the look conserved so that it would not detract from the neighborhood. _..__..-~-----'-----"._-~-"-'~---"'-'''---------'--'.--...-.'. --------~._------_._.._.- Historic Preservation Commission October 12, 2006 Page 12 Gunn said that he did not think the Commission could make Waltz put the corner boards on, although arguably it could make him put the frieze boards on because they were there, although they were covered. Gunn said it would not add much to the cost to put corner boards on and frieze boards and side it in between the windows and in between the corner boards. Weitzel said that there is a brand new house on Governor Street next to the AME Church that is done in fiber cement board or vinyl that has corner boards on it. He said that is what it would look like. Swaim said she had noticed that this had a new roof on it but noticed that something was not quite right about it. Waltz said it might look that way because the porch is not there yet. Swaim said that the corner boards will somewhat mitigate the loss of the roof and not draw so much attention to the fact that something is missing. She said that she is glad this house was not demolished and is being renovated. Weitzel said the Commission seems to be strongly suggesting the corner boards without making it a requirement. Shawver asked if the Commission wanted specific dimensions. Gunn suggested four inches and said that fiber cement board is an approved material. He said the frieze board could be that material as well and could be six to eight inches. Weitzel said he thought six would be okay, but eight would be better. AMENDMENT TO THE MAIN MOTION: Ponto amended the main motion to include a recommendation for fiber cement corner boards and frieze boards. Brennan seconded the amendment to the main motion. Weitzel said that the Commission would be glad to give technicai assistance on this project. The motion carried on a vote of 6-1, with Toomey voting no. Waltz said that some of the windows on the house are damaged and some are gone. He said that he would like to put the windows that are in there now with the five exactly the way it is and do wood on the inside and metal clad on the outside. Shawver said that the front two windows would be an entire window with the frame, and he has had it designed with the five lights up top and the open sash on the bottom - two double-hungs side by side. He said that all of the other windows would be sash packages but designed with five lights up top, an open light on the bottom and wood framed with the metal clad on the outside. Shawver said that the windows would sit in the same frames. Terdalkar asked if there would be muntin bars on both sides of the glass. Shawver said that all of the windows have muntin bars on the inside of the glass. Terdalkar said that the preference wouid be to have the muntin bars on the exterior, and between the glass panes. Gunn said that a contributing structure in a conservation district has to have the muntins fixed to the outside and the inside of the glass. Weitzel said that when reviewing replacement windows, the Commission isn't able to do anything with the trim, so that stands as it is. Terdalkar said that the trim is not going to be changed anyway. Shawver said that some of the aluminum is dented and so it will be rewrapped. Waltz said he was not sure yet what to do with the door. Weitzel commented that HIS required the new driveway to accommodate the required parking space behind the building, which resulted in the stairway to be taken out, so now there is a door that has no stairway. Weitzel suggested either building a stairway so that a car can still get past or keep the door permanently screwed shut. Shawver said the door needs attention, because the frame is out of torque. Historic Preservation Commission October 12, 2006 Page 13 Terdalkar said that this is a typical four-square plan with a central stairway and exit door. Weitzel said that having the door up two feet in the air with no steps does look silly here. He suggested putting in a window here to match the one in the landing above. Gunn suggested a double hung window and also suggested doing away with the overhang. Gunn asked about the sash packages. Shawver said they are made of wood but are aluminum clad on the outside. MOTION: Ponto moved to approve a certificate of appropriateness for 934 Iowa Avenue for the complete replacement of the pair of lower windows on the front with metal clad wood windows and for sash replacement packages for the two upper windows on the front and the windows on the east and west sides to match the existing, for the removal of the overhang over the side door, for the replacement of that door with a window to match the landing window above it, and to fill in with brick across where the door had been, with window trim to match the existing. Toomey seconded the motion. The motion carried on a vote of 7-0. Brennan asked Waltz if he was charged a fee for a demolition permit, and Waltz said he had been. Brennan said that he read the demolition permit ordinance and does not feel that Waltz should have been charged for a demolition permit for something that did not exist. Weitzel said that technically, the Commission had to consider it a demolition. He said the Commission was not requiring a permit for the demolition but was treating it as a demolition, because it was a pre- existing feature that the owner did not want to restore. Regarding the porch, Waltz said that the inside of the porch has the same brick; there are actually two layers. He stated that he would like to tear apart the porch, bring all the brick to the outside to match all the outside with the original, and then try to match as closely as he can and then put it to the inside of the porch so that it can't be seen. Weitzel asked if the columns would be rebuilt as they were and all four sides would be done with exterior brick. Waltz confirmed this. Weitzel said he thought that would be okay. Gunn asked about the porch roof. Waltz showed a photograph of how it would look. Shawver said that the porch roof would be quite a bit similar, because it is already outlined on the house. He said the only question may be how far of an overhang over the columns there should be. Weitzel said that it should match the upper roof. Terdalkar said that if one really wants to find the overhang, one can find it from the profile by extending the angle and extending the horizontal line to get the point. Weitzel and Ponto said they would like to see the porch roof match the roof that is on there now. Gunn asked Waltz what he had in mind for the soffit above and on the porch. Waltz said that it will be the vented aluminum that is there now. Gunn said that he has seen aluminum material that runs lengthwise, which would be closer than running them the other way. Weitzel said that on an old house, the board would run the long way, and the porch would run the same way. Shawver said that he might not be able to find a long enough piece, and Weitzel stated that the boards would be pieced together. Toomey said that it is actually easier to put up than all those little pieces. MOTION: Gunn moved to approve a certificate of appropriateness for 934 Iowa Avenue for the reconstruction of the brick on the porch, with the columns and outside face being rebuilt from the inside brick on the porch, the soffit material being horizontal on the porch and the house overhang to simulate original wood, and the overhang on the porch to match the overhang of the existing roof of the house, rather than the original. Ponto seconded the motion. The motion carried on a vote of 7 -0. Waltz said that the front door has been destroyed and asked if a permit would be required for door replacement. Terdalkar said that if a new frame is required, then he will need approval. Swaim suggested Historic Preservation Commission October 12, 2006 Page 14 that there might be replacement doors for this at the Salvage Barn. Weitzel added that Jeld-Wen makes some really nice historic looking doors. He said that the Commission would prefer that it have divided lights to match the windows. Gunn said that by the guidelines, the door has to be paintable and has to look like a panel door. Shawver said that he believed the door had only four lights in it and not five, as the windows do. Weitzel said he thought that would be acceptable. MOTION: Gunn moved to approve a certificate of appropriateness for 934 Iowa Avenue for the replacement of the door with a panel door similar to the one that is being replaced. Swaim seconded the motion. The motion carried on a vote of 7-0. Shawver asked about following up on the frieze boards and corner boards. Weitzel said the Commission and staff could give recommendations on that. He said that it is not required, but it would be great to have that done. Gunn pointed out that the lengthwise soffit was in the motion and is a requirement. 830 Colleae Street. Terdalkar stated that this is a contributing structure in the College Green Historic District. He said that on Friday, someone called HIS to report that the rolled edges of the roof built for the false-thatch appearance had been removed. He said that the shingles with unique pattern were also removed and new shingles were installed. T erdalkar said the applicant, Poppen, had called him a few weeks after the tornado asking about reshingling and whether or not a permit would be required. Terdalkar said that because this is not a multi- family structure, he told the applicant that he would not need a permit to reshingle. Terdalkar said, however, that he was not contemplating removal of the false thatch in that process. He said there was therefore some confusion, and the applicant made a good faith effort to contact the housing inspectors and himself to check on the permit process, although he did not think anyone contemplated that the thatch roof would be lost after reshingling. Terdalkar showed a photograph of where the rolled edges of the roof were removed. He said that because this is a significant part of the roof style and profile, it would be considered a demolition of an architectural feature of the house, and that is what the Commission is now looking at. Poppen said that he did call the City to find out what permits were needed and was told that as long as he was not replacing 2/3 or more of the sheeting, no permit was needed. He said he was then directed to Terdalkar, who spoke to him about the historic aspect. Poppen said he informed Terdalkar that he would try to find shingles to match and continue on with what he had. Poppen said that the shingles that were on the roof are no longer made, so he went with an architectural shingle, a laminated product. He said several contractors told him that he should not wrap the laminate, because it would just break. Poppen said that from a preservation point of view, he also wanted to prevent the material from rotting, as he felt that when one wraps the shingle, the water follows the shingle around to the fascia and starts to deteriorate the fascia. Poppen said he therefore chose to replace that with drip edge, and the intent was to then paint the fascia to match the soffit. Swaim asked about the thickness of the new roof where the roll had been. Poppen said he thought it was about three inches. Terdalkar said that the rolled edge was about seven inches in diameter. Weitzel said that it was rolled around what is basically a wooden cage - a piece of wood cut into a C, and then one runs quarter stock nailed to the C shapes. He said that it is a fairly gentle bend, because it was designed for asphalt shingles. Terdalkar produced a sample of the curved piece of wood that had been on the house. Poppen said there were sections of it that were in pretty bad shape because of the water. Swaim said she believes this is a huge loss of a really significant architectural element of that house. Terdalkar said he talked to the person who built this, Harry Louis. He said that the portion of the roof in Historic Preservation Commission October 12, 2006 Page 15 question was rebuilt in 1985 or 1986 and reshingled. Terdalkar said that Louis could not find the type of shingle that was there before, but he had found a similar type in Minneapolis. Terdalkar said that Louis said it was not necessary to remove this in the first place, and even though the product has been discontinued, there are other pliable products that can be used here. Terdalkar said that Louis planned to do some research to find a product to replace/repair this. He said that Louis told me that it would be expensive now that the most of the rolled edge has been taken off, but Louis has done this and said he could do it again. Toomey said that there is a matching standard three-tab that will match the colors on the roof, because they're used on the ridges. Poppen asked if that would be acceptable, and Toomey said that he would find that acceptable. Poppen asked about the fact that it would contribute to the decay of the fascia. Toomey said that could be addressed with flashing. Ponto asked what was original on this house. Terdalkar did not have a photograph but said that Louis said it was a similar thatch shingle with a little thicker profile. Gunn asked if this was something that was on there and Louis rebuilt, and Terdalkar confirmed this. Terdalkar said Louis had to rebuild it because there was damage due to lack of maintenance. Toomey said that for the straight run parts of this, one could use a piece of PVC drainage pipe and wrap it right down the middle and then put that on underneath the shingle. Terdalkar said he did not think there is significant damage here, because the water drains down the slope, not around the rolled edge. He said that he did not believe that it would decay the fascia boards, as the most of the paint on the fascia is still there. Weitzel said that the Commission is looking at approving the demolition of this material with the reapplication of drip edge in its place. MOTION: Gunn moved to approve a certificate for the demolition of this architectural feature of the roof at 830 College Street. Swaim seconded the motion. Terdalkar said the owner does not need a permit to replace the shingles but does need a permit to remove the rolled edges of the roof-a significant architectural feature. Ponto agreed that this is a really unique house. He said he would hate to lose that curved edge if there was any way at all to avoid it. Ponto said that he has heard some option for redoing the curved edges. Gunn suggested that the roof can be left reshingled as it is, and the new curved portion could be worked in. Ponto said he is fine with the applicant using architectural shingles for the main portion of the roof. He said it is the edges that the Commission is concerned with. Swaim said she is not certain that architectural shingles are the best choice, but they're already on, and the Commission does not have purview over that. She said, however, that she would vote against the demolition because of the importance of that rolled feature. Weitzel agreed that since the roof is already done, a new curved edge should be worked in with the existing. Toomey said that it should not be that bad. He said that it should just require a few bundles of shingles to wrap the edge again, just some standard three-tabs that will match the architectural shingles. The motion failed on a vote of 0-7. Poppen said he could do as the Commission has directed. He said, however, that he is disappointed in the process, because he did seek out permission and guidance, and now he would be dealing with a project that would cost twice as much as it would had he received the guidance that he was looking for. ~",----------,----------'"-"--'-'~---~'-'--------~-".__..~--~._._----,_. --"'--_._--_.._-----~--_.._-_." Historic Preservation Commission October 12, 2006 Page 16 Weitzel said there has been a couple of applications that indicate that the Commission needs to go back and see how it is handling applications that come in and how calls from the field are being addressed. He said the Commission needs to make sure that the City is very, very specific in what it is telling people and that no specific clearance is given without really knowing what is going on. Poppen said his understanding is that he has approval for the shingles but just needs to replace the bull nose, wraparound feature. Weitzel said that the Commission has not speCified how that should be done, so Poppen just needs to create the look with the same profile. He said that he does not have to rebuild the part with wood but could use PVC or something like that. Gunn asked if Poppen questioned whether he needed a building permit and was told no, because this was replacing shingles. Poppen said he was told that no permit was needed, so he thought he could do what he needed to replace the shingles. He said he also contacted Harry Louis and talked to Terdalkar and Jann three or four times, just to make sure nothing had changed. Poppen recommended for the procedure that if a property is in a historic district, regardless of whether or not a permit is required, the applicant should be required to come before the Commission. Terdalkar said that the Commission now knows that there is a gap that needs to be addressed. He said that Harry Louis has agreed to do more research on this and will come up with some numbers and information about the type of shingles that will wrap around. Poppen said that he would like to finish the roof as he was doing and probably not do the bull nose until the summer to get better conditions for the wrap. He said that right now things are too brittle to use. Weitzel stated that this is a unique case because the demolition has partially occurred. H e asked Commission members if they would be amenabie to specifying a time period to allow this to be done. The consensus of the Commission was to allow this to be completed in the next twelve months. Poppen asked if there was any State grant money available for this type of project. Terdalkar said that there may some leftover emergency money at the State level, but he did not think this would qualify as tornado damage. Weitzel agreed that the State would probably not grant money for this. Terdalkar said that this is an income generating property and is part of the National Register historic district, and so it might qualify for federal tax credits for historic rehabilitation. He said that the work done has to be a certain percentage of the value of the property but said that he would look into the matter and see what is available. Poppen added that he would like to add an egress window on the northwest corner of the house at some point. He said that the window is currently a fixed basement window in the laundry room. Poppen stated that he would like to make the window deeper and put in a well. Ponto said that the Commission will want to see some plans for the window but has approved that type of thing before. Weitzel suggested that Poppen come back with photographs of what the window will look like and where it will be going on the house for the Commission's review. Poppen asked if he can now finish his roof. Terdalkar said he would give HIS a verbal approval for the completion of the roof. He added that Poppen would then have twelve months to restore the pre-existing condition of the roof edges. MINUTES FOR SEPTEMBER 14, 2006 AND SEPTEMBER 28, 2006 MEETINGS: Because there were no substantive changes to the minutes, the consensus of the Commission was to file the minutes for both the September 14'h and September 28'h meetings. OTHER: Historic Preservation Commission October 12, 2006 Page 17 Centrai Plannina District: Terdalkar stated that as most of the Commission members live in the Central Planning District, they should have received postcards notifying them of the first meeting in the Central Planning District planning process. He said the area under discussion is bounded by North Dodge Street on the north, Highway Six on the south, 1" Avenue on the east and the edge of the downtown on the west. Terdalkar said this process is a part of the Comprehensive Planning and said that whenever there is a or zoning or subdivision matter regarding a proposed development, the district plans and the Comprehensive Plan are referred to in order to guide development. Terdalkar said that Commission members are all invited to attend the meetings. He stated that this is the process where residents would be able to comment about the vision for this area for the next ten to fifteen years. Terdalkar said that this is a fairiy long process, and there will be several meetings after this kick-off meeting. He said that in future some subcommittee can be formed to focus on certain issues. Terdalkar said that a website has been created and will provide updated information. Overview of the 2006 Historic Review: Gunn asked how many certificates of appropriateness the Commission has considered this year. Terdalkar responded that the Commission has reviewed close to 100 applications since April of this year. Gunn said that on the whole, it has been a remarkably smooth process. Weitzel added that with having guidelines and working on these issues, the process keeps getting better. He said, however, that there needs to be a way to be more careful so that people can't wiggle out of how the Commission directs them to do things Burford said she would like to see the Commission forward its minutes to Marlys Svendsen for an analysis of some of the issues that have come up, and then Svendsen could make recommendations about fine tuning that could be done regarding the ordinances and the guidelines. Burford said that a visual reference or guide would aiso be very helpful, as most issues involve communication, and many people respond better to visual communication. Weitzel commented that he and Terdalkar have discussed having Bodie and Matt work on specifying what a complete application entails. Terdalkar said that when there is more time, the Commission will be able to work on education and awareness, setting up workshops for people. He added that during that process, it is important to use the language that contractors use and understand. Swaim suggested that it would also be useful to have samples of recommended materiais at educational forums and at the Commission's meetings. Disaster Recoverv Grant: Weitzel announced the list of properties that were awarded grant money and the amount awarded to each. He stated that the total amount of money requested was $67,287, and all of the available $10,000 was awarded. Weitzel said the grant was funded by the National Trust for Historic Preservation and the Friends of Historic Preservation. Weitzel said there is another grant round coming up for storm damage money - about $50,000 to $60,000 is left. Terdalkar said he was unsure of the deadline date, because it had not been widely announced. Weitzel said this money is from a State HRDP grant for National Register potentially eligible projects. ADJOURNMENT: The meeting was adjourned at 9:39 p.m. Minutes submitted by Anne Schulte ___~___._______._~_,"_____________.~~_"_~m____________________.__. _. ...__________,__".~''''______..__.._,._." _____._____.__,__._~_m_ ___,..____.._________n__._ Historic Preservation Commission I Attendance Record I ! 2006 i , I Term I Name Expires 01/19 02/9 02/22 03/16 04/13 04/27 05/04 05/11 05/18 OS/25 06/08 06/22 07/13 07/27 08/10 09/14 09/28 10/12 E. Baker 3/29/09 -- -- -- -- -- -- -- -- -- -- X X X X X X X X OlE X X X X M. Brennan 3/29/08 X X OlE OlE X X X X X X X X 0 X OlE X X X R. Carlson 3/29/07 X X X X X X X X X X X X X X OlE OlE X OlE , J. Enloe X X OlE OlE 3/29/06 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- i M.Gunn 3/29/07 X X X X X X X X X X X X X X X X OlE X I M. Maharry 3/29/08 X X X X X X X OlE X OlE X -- -- -- -- -- -- -- -- -- -- -- -- -- -- I M. McCallum 3/29/06 X X X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- .- -- -- -- -- J. McCormally 3/29/08 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X 0 OlE I P. Michaud 3/29/09 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X X X X X OlE J. Pardekooper 3/29/07 X X X 0 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- I J. Ponto 3/29/07 X X X X X X X X OlE X X OlE X X X X X X I M. Schatteman 3/29/09 -- -- -- -- -- -- -- -- X -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- .- -- -- -- -- -- -- -- -- -- G. Swaim 3/29/09 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X X X X OlE X i T. Toomey 3/29/09 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X 0 X X J. Weissmiller 3/29/06 0 0 0 0 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- T. Weitzel 3/29/08 X X X X X X X X X OlE X X X X X X X X I Key: I X = Present I o = Absent OlE = Absent/Excused NM = No Meeting I -- -- = Not a Member I I i i , i I I I I